HomeMy WebLinkAbout2020-03-24 Agenda and Supporting Documentation Town Council Special Meeting Agenda
VAIL TO W N C O U N C IL
S P E C IAL ME E T IN G AG E N D A
Town of Vail Council Special Meeting to be Held Virtually
2:30 P M, March 24, 2020
Stream the Meeting Live via
https://www.highfivemedia.org/live-five.
Notes:
Times of items are approximate, subject to change, and cannot be relied upon to determine what time Council will
consider an item.
Public comment on work session item may be solicited by the Town Council.
1.Town of Vail Council Special Meeting to be Held Virtually.
1.1.Link to Stream
2.Call to Order by the Mayor
3.Presentations / Discussion
3.1.Town of Vail C OV I D-19 Operational Updates
Presenter(s): Scott Robson, Town Manager
3.2.Emergency Service Updates
Presenter(s): Dwight Henninger, Chief of Police and Mark Novak, Fire
chief
3.3.Communication Update
Presenter(s): Scott Robson, Town Manager and Suzanne Silverthorn,
Communication Director
3.4.Town of Vail Employee and Vacancy Updates
Presenter(s): Krista miller, HR Director
3.5.2020 Budget, Financial Planning and Community Support Updates
Presenter(s): Kathleen Halloran, Finance Director
3.6.Summer/Fall 2020 Event Planning Update
Presenter(s): Scott Robson, Town Manager and Mia Vlaar, Economic
Development Director
3.7.Future Special Meeting Schedule
Presenter(s): Dave Chapin, Mayor
4.Adjournment
4.1.Adjournment 3:30 pm (estimate)
March 24, 2020 - Page 1 of 16
Meeting agendas and materials can be accessed prior to meeting day on the Town of Vail website
www.vailgov.com. All town c ounc il meetings will be streamed live by High Five Acc ess Media and available for
public viewing as the meeting is happening. The meeting videos are also posted to High Five A cc ess Media
website the week following meeting day, www.highfivemedia.org.
Please c all 970-479-2136 for additional information. S ign language interpretation is available upon request with 48
hour notification dial 711.
March 24, 2020 - Page 2 of 16
VA I L TO W N C O UNC I L A G E ND A ME MO
I T E M /T O P I C: L ink to S tream
March 24, 2020 - Page 3 of 16
VA I L TO W N C O UNC I L A G E ND A ME MO
I T E M /T O P I C: Town of Vail C O V I D-19 Operational Updates
P RE S E NT E R(S ): S cott Robson, Town Manager
March 24, 2020 - Page 4 of 16
VA I L TO W N C O UNC I L A G E ND A ME MO
I T E M /T O P I C: Emergency S ervice Updates
P RE S E NT E R(S ): Dwight Henninger, Chief of P olice and Mark Novak, Fire chief
March 24, 2020 - Page 5 of 16
VA I L TO W N C O UNC I L A G E ND A ME MO
I T E M /T O P I C: Communication Update
P RE S E NT E R(S ): S cott Robson, Town Manager and Suzanne S ilverthorn, Communication
Director
March 24, 2020 - Page 6 of 16
VA I L TO W N C O UNC I L A G E ND A ME MO
I T E M /T O P I C: Town of Vail E mployee and Vacancy Updates
P RE S E NT E R(S ): K rista miller, HR Director
March 24, 2020 - Page 7 of 16
VA I L TO W N C O UNC I L A G E ND A ME MO
I T E M /T O P I C: 2020 B udget, Financial P lanning and Community Support Updates
P RE S E NT E R(S ): K athleen Halloran, F inance Director
AT TAC H ME N TS:
Description
Budget Presentation
March 24, 2020 - Page 8 of 16
2020 Budget Impacts
Town Council | March 24, 2020
March 24, 2020 - Page 9 of 16
Sales Tax greatly reduced for most of
March, April and May
More solid footing in June, with less
impact for the rest of the summer
months
November and December will estimate
some impacts, not significant
Lift Tax and Parking sales estimated
20% down based on %age of season
Town Council | Finance | 3/24/2020
2020 BUDGET | Revenue Impacts
March 24, 2020 - Page 10 of 16
Vail will prepare for a “significant” or “major” impact
Significant: Impacts to revenue are significant, such as a 10-15% reduction.
Staff recommends limited service reductions (“unseen” services to be
reduced first), manage staffing vacancies and deferring capital projects.
Utilize reserves where necessary. Potential merit deferral / freeze in wages.
Major: Impacts to revenue are major, such as a 15-20% reduction. Staff
recommends service reductions, merit deferral / freeze in wages, potential
reduction in staff and deferring capital projects. Utilize reserves.
Town Council | Finance | 3/24/2020
2020 BUDGET | Recession Plan
March 24, 2020 - Page 11 of 16
Town Council | Finance | 3/24/2020
2020 BUDGET | Recession Plan
Options for consideration:
•Reduce operating expenditures to cover some of loss
•Utilize fund balance generated in 2019
•Reconsider sales tax split between GF and CPF
•Defer merit increases for employees with a re-assessment in late
summer
•Align staffing resources with current situation
•Plan for delay of large capital projects –and-
•Consider if advantageous to pursue other projects, real estate
acquisition, etc. to achieve Council’s goals and spur local
economy
•Plan for additional marketing spend to boost visitation when
appropriate; postponed special events
March 24, 2020 - Page 12 of 16
Town of Vail | Finance | 3/24/2020
March 24, 2020 - Page 13 of 16
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I T E M /T O P I C: Summer/F all 2020 E vent P lanning Update
P RE S E NT E R(S ): S cott Robson, Town Manager and Mia V laar, Economic Development
Director
March 24, 2020 - Page 14 of 16
VA I L TO W N C O UNC I L A G E ND A ME MO
I T E M /T O P I C: F uture Special Meeting Schedule
P RE S E NT E R(S ): Dave Chapin, Mayor
March 24, 2020 - Page 15 of 16
VA I L TO W N C O UNC I L A G E ND A ME MO
I T E M /T O P I C: A djournment 3:30 pm (estimate)
March 24, 2020 - Page 16 of 16