HomeMy WebLinkAbout2020-04-07 Agenda and Supporting Documentation Town Council Evening Meeting Agenda
VAIL TO W N C O U N C IL R E G U L AR ME E TIN G
Evening Agenda
Virtual
6:00 PM, April 7, 2020
Notes:
Times of items are approximate, subject to c hange, and cannot be relied upon to determine what time C ounc il will
consider an item.
Public comment will be taken on each agenda item.
Citizen participation offers an opportunity for citizens to express opinions or ask questions regarding town
services, policies or other matters of community conc ern, and any items that are not on the agenda. Please
attempt to keep c omments to three minutes; time limits established are to provide efficienc y in the c onduct of the
meeting and to allow equal opportunity for everyone wishing to speak.
1.Town of Vail Council Meeting to be Held Virtually this Week Stream the
Meeting Live via https://www.highfivemedia.org/live-five.
1.1.Link to High Five
2.Citizen Participation (10 min.)
3.Proclamations
3.1.Proclamation No. 3, Series of 2020, Recognizing National Library Week
2020 "Find your Place at the Library"
5 min.
Presenter(s): Dave Chapin, Mayor
4.Appointments for Boards and Commissions
4.1.Vail Local housing Authority Appointment (V L HA)5 min.
Presenter(s): Dave Chapin, Mayor
Staff Recommendation: Appoint one member to the Vail Local Housing
Authority for a partial term ending Mary 31, 2022.
5.Consent Agenda (5 min.)
5.1.Resolution No. 15, Series of 2020, A Resolution of the Vail Town Council
Extending the Declaration of a Local Disaster Emergency
5.2.Bus Barn Electrical Contract Award
Background: The Town of Vail is currently in the process of converting the
bus fleet from diesel buses to battery electric buses. I n order to complete
this transformation, major electrical upgrades are needed to install bus
battery chargers. The town applied and received a grant from the Colorado
Department of Transportation of $1,099,920 with the town matching this
April 7, 2020 - Page 1 of 53
dollar amount by $274,980 for a total project budget of $1,374,900.
Staff Recommendation: Authorize the Town Manager to enter into an
agreement, in a form approved by theTown Attorney, with Black and Veatch
to complete the Bus Barn Electrical SystemUpgrade Design in the amount
of, and not to exceed, $192,300.
5.3.Cascade Village W ater Quality I mprovements Project Contract Award.
Background: Water quality improvments along Westhaven Drive was
identified in the Gore Creek Strategic Action Plan as an area for
improvments. Staff received 4 bids for the Cascade Village W ater Quality
I mprovements Project with United Companies the low responsible bidder.
The project is within budget and is within the engineer ’s estimate. Work
includes installation of water quality devices on Westhaven Drive. The
project is scheduled to be completed by J une 26, 2020.
Staff Recommendation: Authorize the Town Manager to enter into an
agreement, in a form approved by the Town Attorney, with United
Companies to complete the Cascade Village Water Quality I mprovements
Project in the amount not to exceed $140,000.00.
5.4.GH Daniels and Associates Contract (installation of the Village Structure
Landscape I mprovements)
Background: This project proposes to install numerous new shrubs and
trees, rearrange perennial flower beds, remove several dying trees and
install some granite landscape boulders along the north side of the parking
structure. The design adds color, texture and diversity to the existing
landscape. The project has received D RB approval.
Staff Recommendation: Authorize the Town Manager to enter into a contract
with GH Daniels and Associates in an amount not to exceed $67,000 for the
installation of the Village Parking Structure Landscape I mprovements
Project.
6.Town Manager Report (5 min.)
7.Action Items
7.1.Permission to Proceed through the Development Review Process for use of
Town of Vail owned property for the placement of air conditioning units and
associated screening in the vicinity of 292 East Meadow Drive.
15 min.
Presenter(s): Erik Gates, Planner
Action Requested of Council: The Town Council is asked to review a
request to submit a development review applications (Design Review Board)
for use Town of Vail property for the placement of air conditioning units and
associated screening on Town owned property and public rights of way.
Staff Recommendation: The Vail Town Council instructs Town Staff to sign
the development application on behalf of the property owner and permit the
project to proceed through the development review process for the proposed
improvements.
8.Public Hearings
8.1.Ordinance No. 1, Series 2020, Second Reading, An Ordinance Making
Adjustments to the Town of Vail General Fund, Capital Projects Fund,
Housing Fund, Real Estate Transfer Tax Fund, Marketing Fund, Dispatch
Services Fund, Heavy Equipment Fund, Health I nsurance Fund, and
Timber Ridge Fund
20 min.
Presenter(s): Carlie Smith, Financial Service Manager
April 7, 2020 - Page 2 of 53
Action Requested of Council: Approve or approve with amendments
Ordinance No. 1, Series 2020.
Background: Please see attached memo.
Staff Recommendation: Approve or approve with amendments Ordinance
No. 1, Series 2020
8.2.Ordinance No. 2, Series of 2020, First Reading, An Ordinance for a Zone
District Boundary Amendment, Pursuant to Section 12-3-7, Amendment,
Vail Town Code, to Allow for a Rezoning of Two Portions of Lot 1, 366
Hanson Ranch Road Subdivision; The Rezoning will change the Zone
District from Agricultural and Open Space (A) to the Public Accommodation
(PA) District
5 min.
Presenter(s): J onathan Spence, Planning Manager
Action Requested of Council: The Vail Town Council has been asked to
table this item to the April 21, 2020 meeting.
Background:
The applicant, VailPoint L L C, represented by Sarah J Baker P C., is
requesting a zone district boundary amendment, located at 366 Hanson
Ranch Road from Agriculture and Open Space (A) District to the Public
Accommodation (PA) District.
Staff Recommendation: Town Council to table the first reading of Ordinace
No. 2, Series of 2020 to the April 21st meeting.
9.Adjournment
9.1.Adjournment 7:05 pm (estimate)
Meeting agendas and materials can be acc es s ed prior to meeting day on the Town of Vail webs ite
www.vailgov.com. All town c ouncil meetings will be streamed live by High F ive Ac cess Media and available
for public viewing as the meeting is happening. T he meeting videos are als o posted to High F ive Ac cess Media
website the week following meeting day, www.highfivemedia.org.
P leas e c all 970-479-2136 for additional information. S ign language interpretation is available upon reques t with
48 hour notification dial 711.
April 7, 2020 - Page 3 of 53
VA I L TO W N C O UNC I L A G E ND A ME MO
I T E M /T O P I C: L ink to High Five
April 7, 2020 - Page 4 of 53
VA I L TO W N C O UNC I L A G E ND A ME MO
I T E M /T O P I C: Proclamation No. 3, Series of 2020, Recognizing National L ibrary Week 2020
"F ind your Place at the L ibrary"
P RE S E NT E R(S ): Dave Chapin, Mayor
AT TAC H ME N TS:
Description
Proclamation No. 3, Series of 2020
April 7, 2020 - Page 5 of 53
PROCLAMATION NO. 3, SERIES OF 2020
Recognizing National Library Week 2020
“Find Your Place at the Library”
WHEREAS, today’s libraries are less about what they have on the shelves and more
about what they can do with and for their communities;
WHEREAS, libraries have long served as trusted and treasured institutions where
people of all ages, interests and backgrounds can come together and learn alongside one
another;
WHEREAS, libraries offer members of the community a welcoming space and
opportunities to explore new passions through technology, programs and services;
WHEREAS, libraries, which promote the free exchange of information and ideas for all,
are cornerstones of democracy;
WHEREAS, libraries strive to develop and maintain programs and collections that are as
diverse as the populations they serve;
WHEREAS, libraries and librarians work to create an equitable society by providing free
access to accurate information to all people;
WHEREAS, libraries are a resource for all members of the community regardless of
race, ethnicity, creed, ability, sexual orientation, gender identity or socio-economic status, by
offering services and educational programming that transform lives and strengthen
communities;
WHEREAS, libraries, librarians, library workers and supporters across America are
celebrating National Library Week.
NOW, THEREFORE, be it resolved that the Town of Vail, proclaim National Library
Week, April 19-25, 2020. During this time, I encourage all residents to visit the library, a place
where we can all belong and discover who we are. Because of you, Libraries Transform.
Dated this 7th day of April 2020.
Vail Town Council Attest:
___________________________
Dave Chapin, Mayor Tammy Nagel, Town Clerk
April 7, 2020 - Page 6 of 53
VA I L TO W N C O UNC I L A G E ND A ME MO
I T E M /T O P I C: Vail L ocal housing A uthority A ppointment (V L HA)
P RE S E NT E R(S ): Dave Chapin, Mayor
S TAF F RE C O M M E ND AT IO N: Appoint one member to the Vail L ocal Housing A uthority for a
partial term ending Mary 31, 2022.
April 7, 2020 - Page 7 of 53
VA I L TO W N C O UNC I L A G E ND A ME MO
I T E M /T O P I C: Resolution No. 15, S eries of 2020, A Resolution of the Vail Town Council
E xtending the Declaration of a L ocal Disaster E mergency
AT TAC H ME N TS:
Description
Resolution No. 15, Series of 2020
April 7, 2020 - Page 8 of 53
1
4/6/2020
C:\USERS\TNAGEL\APPDATA\LOCAL\MICROSOFT\WINDOWS\INETCACHE\CONTENT.OUTLOOK\SSUMUZ2A\RESOLUTION
- EXTENDING EMERGENCY DECLARATION.DOCX
RESOLUTION NO. 15
SERIES 2020
A RESOLUTION OF THE VAIL TOWN COUNCIL EXTENDING THE
DECLARATION OF A LOCAL DISASTER EMERGENCY
WHEREAS, on March 10, 2020, the Governor of the State of Colorado recognized
the COVID-19 pandemic and declared a state of emergency;
WHEREAS, on March 13, 2020, the Town Manager declared a disaster
emergency in and for the Town of Vail, Colorado, pursuant to the Colorado Disaster
Emergency Act, C.R.S. § 24-33.5-701, et seq. (the "Act"), and Section 13.5 of the Town's
Home Rule Charter;
WHEREAS, on March 17, 2020, the Town Council ratified the Town Manager’s
Declaration and extended the 30 days; and
WHEREAS, the emergency conditions caused by the COVID-19 pandemic, as
defined by C.R.S. § 24-33.5-702 and the Charter, persist and require additional and
sustained action by the Town.
NOW THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE
TOWN OF VAIL:
Section 1. Effective April 16, 2020 the declaration of a disaster emergency in
and for the Town of Vail, a copy of which is attached , is extended to May 4, 2020.
INTRODUCED, READ, APPROVED AND ADOPTED THIS 7TH DAY OF APRIL
2020.
______________________________
Dave Chapin, Mayor
ATTEST:
____________________________
Tammy Nagel, Town Clerk
April 7, 2020 - Page 9 of 53
VA I L TO W N C O UNC I L A G E ND A ME MO
I T E M /T O P I C: Bus B arn Electrical Contract Award
B AC K G RO UND: The Town of Vail is currently in the process of converting the bus fleet from
diesel buses to battery electric buses. I n order to complete this transformation, major electrical
upgrades are needed to install bus battery chargers. The town applied and received a grant from
the Colorado Department of Transportation of $1,099,920 with the town matching this dollar
amount by $274,980 for a total project budget of $1,374,900.
S TAF F RE C O M M E ND AT IO N: A uthorize the Town Manager to enter into an agreement, in a
form approved by theTown Attorney, with B lack and Veatch to complete the B us Barn E lectrical
S ystemUpgrade Design in the amount of, and not to exceed, $192,300.
AT TAC H ME N TS:
Description
Memo
April 7, 2020 - Page 10 of 53
To: Town Council
From: Public Works Department
Date: 04/07/20
Subject: Bus Barn Electrical System Upgrade Design Award
I. ITEM/TOPIC
Bus Barn Electrical System Upgrade Design Award
II. BACKGROUND
The Town of Vail is currently in the process of converting the bus fleet from diesel
buses to battery electric buses. In order to complete this transformation, major
electrical upgrades are needed to install bus battery chargers. The town applied and
received a grant from the Colorado Department of Transportation of $1,099,920 with
the town matching this dollar amount by $274,980 for a total project budget of $
1,374,900. The town issued a Request for Qualification as required by the grant and
received four responses. A team evaluated the responses and selected Black and
Veatch as the most qualified firm. The town has negotiated with the consultant on
the final scope and fee.
III. ACTION REQUESTED OF COUNCIL
Authorize the Town Manager to enter into an agreement, in a form approved by the
Town Attorney, with Black and Veatch to complete the Bus Barn Electrical System
Upgrade Design in the amount of, and not to exceed, $192,300.
IV. STAFF RECOMMENDATION
Authorize the Town Manager to enter into an agreement, in a form approved by the
Town Attorney, with Black and Veatch to complete the Bus Barn Electrical System
Upgrade Design in the amount of, and not to exceed, $192,300.
April 7, 2020 - Page 11 of 53
VA I L TO W N C O UNC I L A G E ND A ME MO
I T E M /T O P I C: Cascade Village Water Quality I mprovements P roject Contract Award.
B AC K G RO UND: Water quality improvments along Westhaven Drive was identified in the Gore
Creek Strategic Action P lan as an area for improvments. Staff received 4 bids for the Cascade
Village Water Quality I mprovements Project with United Companies the low responsible bidder.
The project is within budget and is within the engineer’s estimate. Work includes installation of
water quality devices on Westhaven Drive. T he project is scheduled to be completed by J une 26,
2020.
S TAF F RE C O M M E ND AT IO N: A uthorize the Town Manager to enter into an agreement, in a
form approved by the Town A ttorney, with United Companies to complete the Cascade Village
Water Quality I mprovements Project in the amount not to exceed $140,000.00.
AT TAC H ME N TS:
Description
memo
April 7, 2020 - Page 12 of 53
To: Town Council
From: Public Works
Date: 04/07/2020
Subject: Cascade Village Water Quality Improvements Contract Award
I. ITEM/TOPIC
Cascade Village Water Quality Improvements Contract Award
II. ACTION REQUESTED OF COUNCIL
Authorize the Town Manager to enter into an agreement with United Companies to
complete the Cascade Village Water Quality Improvements Project.
III. BACKGROUND
Staff received 4 bids for the Cascade Village Water Quality Improvements Project with
United Companies the low responsible bidder. The project is within budget and is within
the engineer’s estimate. Work includes installation of water quality devices on
Westhaven Drive. The project is scheduled to be completed by June 26, 2020.
IV. STAFF RECOMMENDATION
Authorize the Town Manager to enter into an agreement, in a form approved by the
Town Attorney, with United Companies to complete the Cascade Village Water Quality
Improvements Project in the amount not to exceed $140,000.00.
April 7, 2020 - Page 13 of 53
VA I L TO W N C O UNC I L A G E ND A ME MO
I T E M /T O P I C: G H Daniels and A ssociates Contract (installation of the Village S tructure
L andscape I mprovements)
B AC K G RO UND: This project proposes to install numerous new shrubs and trees, rearrange
perennial flower beds, remove several dying trees and install some granite landscape boulders
along the north side of the parking structure. T he design adds color, texture and diversity to the
existing landscape. T he project has received D R B approval.
S TAF F RE C O M M E ND AT IO N: A uthorize the Town Manager to enter into a contract with G H
Daniels and A ssociates in an amount not to exceed $67,000 for the installation of the Village
P arking Structure L andscape I mprovements Project.
AT TAC H ME N TS:
Description
Memorandum
April 7, 2020 - Page 14 of 53
To: Vail Town Council
From: Department of Public Works
Date: April 7, 2020
Subject: Contract Award – Village Structure Landscape Improvements
I. PURPOSE
Town staff is requesting that the Town Council award GH Daniels and Associates, a local
landscape company, a construction contract for the installation of the Village Structure
Landscape Improvements.
II. BACKGROUND
The landscape buffer between the Frontage Road and the Village Parking Structure was
generally installed during the late 1980’s and early 1990’s. Other than some work in the
perennial flower beds, removal of dead/dying trees and some plantings near the new bus
pull-off installed in 2018, little has been done to enhance this highly visible landscape
over the past 30 years.
This project proposes to install numerous new shrubs and trees, rearrange perennial
flower beds, remove several dying trees and install some granite landscape boulders
along the north side of the parking structure. The design adds color, texture and diversity
to the existing landscape. The project has received DRB approval.
III. SCHEDULE
The work is tentatively scheduled to start in May and will be adjusted as needed to
ensure the health of those involved. The contractor is based in Gypsum, and the labor
pool lives locally. The work should take 3-4 weeks once it is started.
IV. PUBLIC BIDS and PROJECT BUDGET
The Town received four bids for the project as follows:
GH Daniels and Associates $ 66,822
Rocky Mountain Custom Landscapes $ 68,190
SHC Nursery and Landscape Co. $ 69,058
Landscape Technology Group $ 90,274
With a current project budget of $ 107,133, each of these bids are within the current
budget. GH Daniels and Associates submitted the lowest responsive bid.
April 7, 2020 - Page 15 of 53
Town of Vail Page 2
V. STAFF RECOMMENDATIONS
Staff recommends that the Town Council award the Village Parking Structure Landscape
Improvements contract to GH Daniels and Associates in an amount not to exceed
$67,000.
VI. ACTION REQUESTED BY COUNCIL
Staff requests that the Town Council authorize the Town Manager to enter into a contract
with GH Daniels and Associates in an amount not to exceed $67,000 for the installation
of the Village Parking Structure Landscape Improvements Project.
April 7, 2020 - Page 16 of 53
VA I L TO W N C O UNC I L A G E ND A ME MO
I T E M /T O P I C: Permission to Proceed through the Development Review P rocess for use of
Town of Vail owned property for the placement of air conditioning units and associated screening in
the vicinity of 292 East Meadow Drive.
P RE S E NT E R(S ): E rik Gates, P lanner
AC T IO N RE Q UE S T E D O F C O UNC I L: T he Town Council is asked to review a request to
submit a development review applications (Design Review Board) for use Town of Vail property for
the placement of air conditioning units and associated screening on Town owned property and
public rights of way.
S TAF F RE C O M M E ND AT IO N: T he Vail Town Council instructs Town Staff to sign the
development application on behalf of the property owner and permit the project to proceed through
the development review process for the proposed improvements.
AT TAC H ME N TS:
Description
Staff Memorandum
[Attachment A] Applicant's Narrative
[Attachment B] Proposed Site Plan
[Attachment C] Project Photos
April 7, 2020 - Page 17 of 53
TO: Vail Town Council
FROM: Community Development Department
DATE: April 7, 2020
SUBJECT: Air Conditioning Units in the Vicinity of 292 East Meadow Drive (Mountain Haus),
Permission to Proceed
I. DESCRIPTION OF REQUEST
The owner of the Mountain House, located at 292 East Meadow Drive, represented
by K.H. Webb Architects, requests permission to proceed through the Design Review
process for air conditioning (A/C) units servicing the building that are located partially
on Town of Vail property (East Meadow Drive ROW) and Town of Vail Stream Tract.
The applicant requests permission to proceed through the Design Review Board
processes and, if approved, enter into a lease agreement with the Town of Vail for the
improvements.
It should be noted that the Vail Town Council is not being asked to approve the
improvements, their location or design, but rather to authorize the applicant to move
forward with a planning application that utilizes town-owned property for private uses.
II. BACKGROUND/PROPOSAL
The Mountain Haus Building was constructed in 1970. The property line for this
building was drawn very close to the outline of the building itself, with Town of Vail
Right-of-Way boarding to the North, Town of Vail Stream Tract bordering to the West
and South, and the Vail Mountain Lodge bordering to the East. The applicant is
requesting use of Town of Vail property in order to install and distribute A/C units
around the building. All A/C units would be placed adjacent to the building. For A/C
units in the right-of-way along the North side of the building, two mechanical wells
with fenced screening to match existing pool screening are proposed. The A/C units
proposed for the South side of the building are proposed within Mountain House
property, however, screening will need to be placed on town Stream Tract. Screening
in the Stream Tract is proposed to be vegetated screening. There will also be
additional A/C units and screening being proposed on the east side of the building,
subject to an agreement between the owners of Mountain Haus and Vail Mountain
April 7, 2020 - Page 18 of 53
Town of Vail Page 2
Lodge. All other improvements occur entirely within private property.
The applicant has explored the possibility of adding these A/C units onto the roof of
Mountain Haus, however the older building does not have the weight capacity to hold
the units. Adding the units onto the roof would also add at least 8 additional feet to the
overall building height, which would not be supported by Town Staff.
Please see the applicant’s narrative (Attachement A), proposed site plan (Attachment
B), and project photos (Attachment C).
III. ACTION REQUESTED
The Community Development Department requests that the Town Council evaluate the
proposal to utilize Town of Vail property for the addition of air conditioning units
servicing the Mountain Haus building. This utilization of Town of Vail property would be
subject to the terms of a license agreement and could be discontinued and removed if
required to do so.
The Community Development Department recommends that the Vail Town Council
instructs Town Staff to:
• Sign the development application on behalf of the property owner and
permit the project to proceed through the development review process for
the proposed improvements.
IV. ATTACHMENTS
A. Applicant’s narrative
B. Proposed Site Plan
C. Project Photos
April 7, 2020 - Page 19 of 53
710 West Lionshead Circle, Suite A, Vail, Colorado 81657
contact@khwebb.com | 970.477.2990
3.11.20
Town Council of Town of Vail
C/O: Jonathan Spence, TOV Senior Planner
75 S. Frontage Road
Vail, Colorado 81657
Re: Easement Request for Mt Haus Condominiums AC Project
Dear Town Council Members,
Thank you for your assistance in these matters and we appreciate your consideration of
this request to assist in adding Air Conditioning to the Mt Haus Condominium in Vail
Village!
As Jonathan and I have discussed in recent weeks, we are looking for creative and
functional solutions to locate condensors for the proposed system around the building. It
has been a substantial challenge as the Mt Haus’s property line is drawn virtualy at the
perimeter of the building as constructed leaving almost no groundspace whatsoever. We
began this exercise by trying to locate the units on the roof of the building, but have found
the roof and structure to not comply with todays Building Codes. We do not have the
weight capacity to fit the units on the roof top and this would also make the building 8’ to
9’ taller, which has be deemed undesirable.
As you can see from the attached plan, we have distributed the units around the building as
our Mechanical Engineer has required to make the system function and cannot realistically
keep all of the units entirely on the Mt Haus property. On the South side of the Building
along the Stream Tract, we are asking to plant screening vegetation on Town property in
lieu of putting fencing screens in these locations. On the North side, we are asking to
create two “mechanical wells” adjacent to the Mt Haus pool and matching its screen fence.
We would also add additional vegetation to replace some of the not so healthy evergreen
trees in this area. The screening would not exceed the height of the existing pool fence so
it would be very minimal visual impact to an area already filled with utility pedestals.
We hope you will look favorably on this request so we may continue forward in an
expeditious manner to complete this project this summer.
We look forward to your assistance!
Sincerely,
KHW
Kyle H. Webb, AIA
April 7, 2020 - Page 20 of 53
710 West Lionshead Circle, Suite A, Vail, Colorado 81657
contact@khwebb.com | 970.477.2990
K.H. WEBB ARCHITECTS P.C.
Attachment: Mt Haus Site Plan
CC: Steve Hawkins, GM Mt Haus Condominiums
April 7, 2020 - Page 21 of 53
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VA I L TO W N C O UNC I L A G E ND A ME MO
I T E M /T O P I C: Ordinance No. 1, S eries 2020, Second Reading, A n Ordinance Making
A djustments to the Town of Vail General F und, Capital Projects F und, Housing Fund, Real Estate
Transfer Tax F und, Marketing Fund, Dispatch S ervices Fund, Heavy E quipment F und, Health
I nsurance F und, and Timber Ridge F und
P RE S E NT E R(S ): Carlie Smith, Financial S ervice Manager
AC T IO N RE Q UE S T E D O F C O UNC I L: A pprove or approve with amendments Ordinance No.
1, Series 2020.
B AC K G RO UND: P lease see attached memo.
S TAF F RE C O M M E ND AT IO N: A pprove or approve with amendments Ordinance No. 1, Series
2020
AT TAC H ME N TS:
Description
2020 Budget 1st Supplemental 2nd Reading
April 7, 2020 - Page 29 of 53
TO: Vail Town Council
FROM: Finance Department
DATE: April 7, 2020
SUBJECT: 2019 Results, 2020 Supplemental Appropriation and COVID response
I. SUMMARY
The completion of the 2019 financials sets the stage for this supplemental appropriation of
2020. Generally, the main purpose of the 1st supplemental is to re-appropriate funds for capital
projects that were started in 2019 and will be continuing into this year, or projects that did not
begin as planned. There are also adjustments needed to reflect events or decisions that have
occurred since the 2019 budget was finalized.
Budgetary Impacts of COVID-19
This supplemental also includes the first phase of budget adjustments in response to COVID-19
that were presented to Council during the April 7th afternoon session. That presentation
proposed a 13.5% decrease in budgeted revenue, nearly $10M from the 2020 original
budget. Based on these estimates staff has recommended a reduction in expenditures based on
the “significant” level within the town’s recession plan. The reduction in budgeted expenditures
is detailed by fund below and includes salary and benefit savings from merit freezes and
vacancies, decreases in department operating expenditures, savings in capital projects as well
as deferrals of capital projects. Here is a summary of the first phase of budget planning:
• $28.1 million Delay/Savings in Capital Spending:
Savings from capital projects total $9.4M ($3.1M in the Capital Projects Fund and
$6.3M in the RETT Fund). Some of the savings is from 2019 projects already completed
and projected savings in 2020 projects. In addition, over $18.5 million in projects
have been deferred until a later date.
• Utilize $4.1 million earned in 2019, a combination of revenues exceeding budget
($2.6M) and savings in operating expenditures ($1.5M).
• Operating cuts of 10% by each department will save approximately $1.2million
• 0% merit for employees for remainder of the year will save approximately $730K for the
year.
April 7, 2020 - Page 30 of 53
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II. DISCUSSION
Changes to the budget supplemental request from first reading
General Fund
There have been no changes to the General Fund other than staff recommendations as result of
COVID-19.
As a result of COVID-19 impacts, the General Fund reflects a decrease in budgeted revenue of
$6,373,000 or 14% decrease from the 2019 original budget. This includes reductions for the
following revenue sources:
• Sales Tax ($3,575,000)
• Lift Tax ($1,060,000)
• Parking Sales ($1,029,600)
• County Sales Tax ($198,400)
• Earnings on Investments ($300,000)
• Donovan Pavilion Rentals ($90,000)
• Project Reimbursements ($120,000)
To offset decreases in revenues, staff proposes utilizing $4.1M in General Fund reserves that
resulted from a surplus in 2019 as well as significant reductions in budgeted expenditures
totaling $2.3M.
Expenditure reductions in the General Fund include the deferral or reduction of one-time
projects such as Vail 2030, West Vail Master Plan and Civic Center Master Plan for savings of
$350,000; $730,000 in salary and benefit reductions as a result of merit freezes or other
operational saving; and a 10% decrease in department operating expenditures ($1.2M).
The General Fund also reflects a reduction of the transfer to the Dispatch Services Fund
($66,119) and the Heavy Equipment Fund ($253,042) as a result of expenditure reductions in
those funds.
Staff has also included $500,000 to help fund community relief efforts through non-profit
organizations as approved by Council on March 31st. This will be paid for out of the town’s
reserves.
The above adjustments will result in net deficit of $4.5 million and an estimated ending fund
balance of $31.7 million, or 83% of annual revenue streams. Council’s directive is a minimum of
35% reserve balance.
Marketing Fund
In the first reading of the supplemental, staff had requested $50,000 of additional funding for an
expansion of Revely event activation. With current unknowns, staff is pulling back this request
for now. The budget reflects a decrease of the $50,000 originally requested.
The above adjustments will result in an estimated ending fund balance of $376,981.
April 7, 2020 - Page 31 of 53
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Capital Projects Fund
The Capital Projects Fund reflects a decrease in sales tax revenue of $3,575,000.
To help offset revenue impacts staff has reviewed 2020 capital projects. During this exercise
staff identified project savings and projects that can be deferred to 2021 or beyond. Combined
project savings and deferrals total $18.3M and are listed below.
Permanent Savings- $3.1M
• Recognize 2019 savings in various projects ($1.3M)
• Public Works Remodel ($1.4M)
• Hybrid Bus Battery Replacements ($388.7K)
• Short-Term Rental and Sales Tax Software ($50.5K)
• Fire Equipment ($7K)
Deferred Project Savings-$15.2M
• Public Works Remodel ($12.7M)
• Parking Structure Cameras ($1.0M)
• Lupine & Nugget Lane Bridge Reconstructions- ($750K)
• East Vail Interchange Underpass Sidewalk ($500K)
• Fire safety equipment ($32.0K)
• Fire Station Alert System ($198.0K)
Aside from budget adjustment listed above staff is also requesting to transfer $3,000 of savings
from the facilities capital budget to the RETT fund be used towards repairs to Sunbird Park.
The above adjustments will result in an estimated ending fund balance of $20.4 million.
Housing Fund
There are no budgetary reductions relating to COVID response as yet.
$520,000 for the purchase of a home in the Chamonix neighborhood is offset by the resale.
The purpose of the purchase is so that the town can take the opportunity to adjust the deed
restriction on this unit prior to re-selling.
Real Estate Transfer Tax Fund
The Real Estate Transfer Tax Fund reflects a decrease in revenue $700,000 for project
reimbursement from Eagle River Water and Sanitation District for the Dowd Junction retaining
wall project. This will be offset by permanent saving in this project of $1.4M also listed below.
Expenditure reductions in the RETT fund include $122,925 reduction in operating expenses for
the parks, forest health, and environment departments. This includes a 10% reduction in
operating expenses ($88,793) as well as salary and benefits savings from merit freezes and
vacancies ($34,132).
Similar to the Capital Projects Fund, staff reviewed RETT projects included in the 2020 budget
and identified additional project savings projects appropriate to defer to later years. Combined
project savings and deferrals total $9.8M and are listed below:
Permanent Savings- $6.3M listed below:
• Recognize 2019 savings in various projects ($4.9M)
• Down Junction Retaining wall & path repairs ($1.4M)
April 7, 2020 - Page 32 of 53
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Deferred Project Savings-$3.3M
• Public Works Solar Improvements ($1.1M)
• Water Quality Infrastructure ($750K)
• Vail Valley Drive Path Extension ($651K)
• Wildlife Improvements ($50K)
• Public Art Projects ($538K)
• Open Space Acquisition ($250K)
Aside from budget adjustment listed above staff is also requesting to transfer $3,000 of savings
from the facilities capital budget to the RETT fund be used towards repairs to Sunbird Park.
Staff has received an updated bid from the Vail Recreation District for a cooling system at the
Gymnastics facility. This item was in the budget at $50K, however the work has been estimated
at $250K, an increase of $200K.
The above adjustments will result in an estimated ending fund balance of $11.5 million.
Dispatch Services Fund
The Dispatch Services Fund will reflect a revenue decrease of $66,119 in the Town of Vail
interagency payment as a result of expenditure reductions. Expenditure savings includes salary
and benefit savings of $65,961 and operating savings of $49,700 (10% decrease). Staff will
further refine the expenditure reductions and possible discount to external agencies.
Heavy Equipment Fund
The Heavy Equipment Fund will reflect decrease in the transfer from the General Fund of
$253,042 as a result of expenditure reductions. Expenditure savings includes salary and benefit
savings of $35,901 and operating savings of $162,477 (10% decrease).
An addition is the town’s share of major repairs to a fire truck of $50,000. The truck has been at
the manufacturer (Pierce) since November 2019, following an incident in which the engine
caught fire during normal testing. That total cost of repairs ($100K) are being shared with the
manufacturer and dealer. Meanwhile, the manufacturer has provided the fire department with
the complimentary use of a fire truck since November.
The above adjustments will result in an estimated ending fund balance of $2.0 million.
Timber Ridge Enterprise Fund
Budgeted revenue is projected to decrease by $58,422 in loss of rental income either due to
vacancies or rent relief efforts. Timber Ridge will have an ending fund balance of $1.8 million.
April 7, 2020 - Page 33 of 53
2019 OriginalActual Favorable 2020 1st COVID-19 2020(Unaudited) (Unfavorable) Budget Supplemental Adjustments AmendedRevenueLocal Taxes:29,405,827$ 2,325,827$ 28,524,000$ (7,150,000)$ 21,374,000$ Sales Tax Split b/t Gen'l Fund & Capital Fund57/43 62/38 66/34 Sales Tax 16,790,000 - 17,685,000 - (3,575,000) 14,110,000 Property and Ownership 5,369,376 69,376 5,900,000 - - 5,900,000 Ski Lift Tax 5,341,369 316,369 5,300,000 - (1,060,000) 4,240,000 Franchise Fees, Penalties, and Other Taxes 1,204,539 61,614 1,175,440 400,000 - 1,575,440 Licenses & Permits2,207,717 (135,611) 2,400,000 - - 2,400,000 Intergovernmental Revenue2,297,868 180,093 2,075,088 250,000 (198,400) 2,126,688 Transportation Centers 6,720,873 1,294,873 6,360,000 - (1,029,600) 5,330,400 Charges for Services 1,142,597 70,596 1,025,918 - - 1,025,918 Fines & Forfeitures 211,154 (34,409) 250,476 - - 250,476 Earnings on Investments 863,199 663,199 500,000 - (300,000) 200,000 Rental Revenue1,177,690 72,798 1,093,178 4,080 (90,000) 1,007,258 Miscellaneous and Project Reimbursements340,067 20,322 251,000 - (120,000) 131,000 Total Revenue 43,666,449 2,579,220 44,016,100 654,080 (6,373,000) 38,297,180 -13.0%ExpendituresSalaries 19,482,614 129,138 20,499,231 22,857 (530,000) 19,992,088 0% merit remainder of yearBenefits 7,186,714 259,733 7,377,769 9,143 (200,000) 7,186,912 Subtotal Compensation and Benefits 26,669,328 388,871 27,877,000 32,000 (730,000) 27,179,000 Contributions and Welcome Centers 290,317 15,378 289,626 - - 289,626 All Other Operating Expenses 7,525,756 981,290 8,194,158 406,080 (860,024) 7,740,214 10% reductionHeavy Equipment Operating Charges2,540,207 (42,578) 2,530,419 - (253,042) 2,277,377 10% reductionHeavy Equipment Replacement Charges705,971 49,308 845,122 - - 845,122 Dispatch Services 669,590 - 661,194 - (66,119) 595,075 10% reductionTotal Expenditures 38,401,169 1,392,269 40,397,519 438,080 (1,909,185) 38,926,414 Transfer to Marketing & Special Events Fund (2,542,788) - (2,866,211) (65,000) 50,000 (2,881,211) Transfer to Other Funds (44,731) - - - - - Total Transfers (2,587,519) - (2,866,211) (65,000) 50,000 (2,881,211) Planning ProjectsVail 2030- - (300,000) - 300,000 - Delay to 2021Civic Area/Dobson Master Plan(327,897) (9,897) (250,000) - 50,000 (200,000) 20% reductionWest Vail Master Plan- 132,000 (325,000) - - (325,000) Vail Community Relief Fund- - - (500,000) - (500,000) Total Expenditures 41,316,584 1,514,373 44,138,730 1,003,080 (2,309,185) 42,832,624 Surplus (Deficit) Net of Transfers & New Programs2,349,865 4,093,593 (122,630) (4,535,444) -11.7%Beginning Fund Balance 33,888,139 32,144,411 4,093,593 36,238,004 Ending Fund Balance 36,238,004$ 32,021,782$ 31,702,559$ As % of Annual Revenues73% 83%EHOP balance included in ending fund balance - not spendable 890,000$ 466,400$ 1,190,000$ Recognize $116.4K equity return + add'l funding of $350KTOWN OF VAIL 2020 AMENDED BUDGET SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCEGENERAL FUND 5April 7, 2020 - Page 34 of 53
2019 2020 1st COVID-19 2020
Actual Budget Supplemental Adjustments Amended
Revenue
Business Licenses 341,149$ 325,000$ 325,000$
Transfer in from General Fund 2,542,788 2,866,211 65,000 (50,000) 2,881,211
Earnings on Investments 1,392 3,000 3,000
Total Revenue 2,885,329 3,194,211 65,000 (50,000) 3,209,211
Expenditures
Commission on Special Events (CSE) 890,787 893,648 893,648
Education & Enrichment 137,950 154,530 154,530
Signature Events:
Bravo! 289,661 296,934 296,934
Vail Jazz Festival 74,902 76,400 76,400
Vail Valley Foundation - Mountain Games - 140,000 140,000
Vail Valley Foundation - Hot Summer Nights 27,500 28,050 28,050
Vail Valley Foundation - Dance Festival 53,562 54,633 54,633
Burton US Open 490,000 490,000 490,000
Fireworks 52,015 52,015 52,015
Destination Events:
Snow Days 300,000 550,000 550,000
Spring Back to Vail 300,000 300,000 300,000
Other Event Funding:
Revely Vail 100,000 155,000 50,000 (50,000) 155,000
Vail Holidays Funding 15,000 - 15,000 15,000
Global Solutions Forum 50,000 - -
Collection Fee - General Fund 16,963 16,250 16,250
Total Expenditures 2,798,340 3,207,461 65,000 (50,000) 3,222,461
Revenue Over (Under) Expenditures 86,989 (13,250) (13,250)
Beginning Fund Balance 303,243 274,288 390,231
Ending Fund Balance 390,231$ 261,038$ 376,981$
SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE
TOWN OF VAIL 2020 AMENDED BUDGET
VAIL MARKETING & SPECIAL EVENTS FUND
6
April 7, 2020 - Page 35 of 53
New Request/AdjustmentCost savings or project deferrals2019 Favorable 1st COVID-19 2020Actual (Unfavorable) 2020 Supplemental Adjustments AmendedRevenue2%Total Sales Tax Revenue: 29,405,827$ 2,325,827$ 28,524,000$ (7,150,000)$ 21,374,000$ 2020 proposed 2% from 2019 forecast and 1.8% from 2018 actuals Sales Tax Split between General Fund & Capital Fund62/38 63/37Sales Tax - Capital Projects Fund 12,726,381$ 2,436,381$ 10,839,000$ (3,575,000)$ 7,264,000$ 2020: Reduction of sales tax of for economic impacts of COVID-19Use Tax 2,467,928 (52,072) 2,220,000 2,220,000 2020 flat with 2019 and based on 5 year averageFranchise Fee 77,237 (12,763) 190,000 190,000 1% Holy Cross Franchise Fee approved in 2019Federal Grant Revenue 894,898 (102) 700,000 (700,000) - 2020: Reduce Federal grant reimbursement for Bridge Rd Bridge. This grant was originally schduled to be received in two partial payments ($300K in 2019 and $700K in 2020);Other County Revenue 105,829 (99) - - 2019: $58.7K reimbursement from Eagle River Water and Sanitation for Bridge Rd. Bridge; $47.2 reimbursement from ERWSD for a sewer line at RSES parking structure (see corresponding reimbursement below) 2018: $260.3K reimbursement for radios from Eagle County Sheriff's Office, Eagle County Health Services District, and Avon Police Department; Other State Revenue 33,000 (135,000) 1,617,287 350,000 1,967,287 2020: $350K CDOT 50% grant for bus transportation management system (see corresponding expenditure for $700K below); 1.09M FASTER grant for electric bus charges; $525,287 CDOT bus grant; 2019: $135K public works water quality grant; $33K grant for Police Intel Sharing platform- project expenditures included in the 2019 budget and re-appropriated below.Lease Revenue 163,909 (158) 164,067 164,067 Per Vail Commons commercial (incr. every 5 years); adjusted to remove residential lease revenue ($38K)Project Reimbursement 113,150 (227,505) - 79,676 79,676 2020: Re-appropriate $29,676 for traffic impact fee reimbursement from VVMC/Frontage Rd projects, $50K use of Holy Cross funds for Big Horn Rd Intermountain project; $20K Vail Trail condo association; reimbursement for sidewalk; $200K reimbursement from Holy Cross for 2019/2020 Big Horn Rd and Intermountain project; $20.7K traffic impact reimbursement for VVMC/Frontage Rd. project; $50K use of community enhancement funds for Liftside to Glen Lyon underground utility project; $50K additional use of traffic impact fees for VVMC/Frontage Rd (see corresponding expenditures below)Sale of Vail Village Inn Phase V Unit 2 1,547,360 360 - - 2019: Sale of Vail Village Inn Phase V Unit 2Timber Ridge Loan repayment 118,967 (370,375) 460,842 460,842 $28.5K interest on $1.9M loan to TR; Principal and interest on $8M loan to Timber Ridge FundEarnings on Investments and Other 855,893 (134,308) 368,970 368,970 2020: 1.8% returns assumed on available fund balanceTotal Revenue 19,104,552 1,504,359 16,370,166 (80,324) (3,575,000) 12,714,842 ExpendituresFacilitiesFacilities Capital Maintenance 418,351 133,417 372,500 130,417 502,917 2020: Re-appropriate $133.4K to complete TM residence upgrades; PW garage door replacements ($50K), transit station skylight replacement ($50K); In general this line item covers various repairs to town buildings including the upkeep of exterior (roofing, siding surfaces, windows, doors), interior finishes (paint, carpet, etc.), and mechanical equipment (boilers, air handlers, etc.). 2019: Re-appropriate for TM residence upgrades including solar panels when replacing 40 year old roof and electrical car charger, Admin remodel, PD garage ventilation project ($276K); PW admin heated walkway repair ($50K), PW admin kitchen update ($15K), PW shops and bus barn maintenance including wood siding maintenance and exhaust system replacement ($130K), TM residence roof, skylight, and solar panel ($70K); Municipal Complex Maintenance - 138,750 873,000 138,750 1,011,750 2020: Re-appropriate $138.8K for municipal building upgrades, repairs, and maintenance; Comm Dec Remodel ($75K); Replace Admin building air handlers ($250K), Comm Dev roof replacement ($125K), Comm Dev interior flooring replacement ($25K), PD balcony repairs ($50K), PD boiler replacement ($45K), replace PD air handling units ($75K), replace PD rooftop units ($125K); '2019: PD window replacement ($80K), PD circulation pump repairs and replacement ($15K), PD elevator drive controls ($44K); Welcome Center/Grandview Capital Maintenance 43,297 56,704 38,000 56,704 94,704 2020: Re-appropriate $56.7K for final bills for furniture replacement at the Grandview Donovan Pavilion - 5,000 120,000 5,000 125,000 2020: Re-appropriate $5K to be used towards HVAC relocation design; 2020 includes $75K for design & planning of HVAC Replacement and relocation at Donovan PavilionSnowmelt Boilers - 500,000 500,000 Replacement of TRC 8 boilers (2 per year)TOWN OF VAIL 2020 AMENDED BUDGETSUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCECAPITAL PROJECTS FUND 7 April 7, 2020 - Page 36 of 53
New Request/AdjustmentCost savings or project deferrals2019 Favorable 1st COVID-19 2020Actual (Unfavorable) 2020 Supplemental Adjustments AmendedTOWN OF VAIL 2020 AMENDED BUDGETSUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCECAPITAL PROJECTS FUNDPublic Works Shops Expansion 215,081 11,603,326 9,500,000 11,603,325 (14,100,000) 7,003,325 Expansion and remodel of the Public Works shop complex as outlined in an updated public works master plan (previously completed in 1994). The plan will ensure shop expansions will meet the needs of the department and changing operations; 2019-2020: Phase I includes demo and reconstruction of a two story streets building; retaining wall construction, new cinder building, relocation of the green house building, and a vertical expansion allowance for future building options. Reflect actual cash needed in 2020; savings of $1.4M; remainder move to 2021Public Works Building Maintenance - 300,000 - 300,000 300,000 2020: Re-appropriate $300K to replace two HVAC units at Public WorksPublic Works Equipment Wash Down/WQ Improvements 59,093 126,081 - - 2019: Improvements to exterior wash area for large trucks to include small heated area to prevent ice buildup (safety issue ) and filtration of waste water 735,821 12,363,278 11,403,500 12,234,196 (14,100,000) 9,537,696 ParkingParking Structures 1,044,377 2,537 697,000 697,000 2020 Various repairs including deck topping replacement, expansion joint repairs, ventilation, HVAC, plumbing and other structural repairs; 2019: Re-appropriate for structural repairs to LHTRC, roofing repairs at VTRC, and elevator repairs;Parking Entry System / Equipment 60,890 125,148 - 125,148 125,148 2020: Re-appropriate $125K for additional on-foot parking payment kiosks; 2019: Spare parking system equipment including ticket creator, ticket processor, ticket feeder, circuit boards, power supply modules, print heads ($93K); Red Sandstone Parking Structure (VRA) 1,305,660 1,308,936 - 1,308,936 1,308,936 2020: Re-appropriate $1.3M to complete New Red Sandstone Parking Strucuture. This project includes all landscaping and parking space monitoring system; Construction of 4 level parking structure at Red Sandstone Elementary school, with contributions from Vail Resorts ($4.3M) and Eagle County School District ($1.5M); Remainder to be reimbursed by VRAParking Structure Camera systems - 1,000,000 (1,000,000) - Installation of camera systems for both safety and vehicle counts at Vail Village and Lionshead to mirror new system at Red Sandstone; Defer to 2021Lionshead Parking Structure Landscape Renovations (VRA) - - 30,291 30,291 2019: Re-appropriate to complete landscaping ($30.3K);Total Facilities2,410,927 1,436,620 1,697,000 1,464,375 (1,000,000) 2,161,375 TransportationBus Shelters 237 29,763 230,000 230,000 Bus shelter annual maintenance; 2020 Lionshead transit center Westbound Bus shelterReplace Buses 3,382 261,642 6,900,000 (88,358) 6,811,642 2020: Transfer total of $350K of savings (2019savings of $261.6K and 2020 savings of $88.4K) to be used towards the town's portion of the bus transit management system; 7 buses for replacement at $905K each, plus 5 charging stations at $50K each, and $30K for additional power chargers; 2019: $165K for spare bus part (included in original 2018 budget); Upgrade Nextbus transponders to 4G required for Nextbus software upgradeBus Transportation Management System - - 700,000 700,000 2020: $700K for a new bus transportation mgmt sytem. This includes a $350K 50% CDOT grant and $350K savings from "Replace Buses" project to upgrade bus transportation system; $350K CDOT grant. Traffic Impact Fee and Transportation Master Plan Updates - - 30,000 30,000 2020: Re-appropriate $30K to perform traffic countsLionshead Express Bus Stop Improvements (VRA) 10,008 14,992 - - 2019: Signage at Lionshead Express Bus StopHybrid Bus Battery Replacement - 388,716 - 388,716 (388,716) - 2020: Scheduled replacement placeholder; Estimated life of 6 years; While batteries are passed their lifecycle replacement has not been needed as of yet; Buses will be replaced in 2-3 yearsElectric bus chargers and electrical service rebuild - 1,375,000 1,375,000 2020: To construct electric bus charging station and electrical service infrastructure at Lionshead and Vail Village Transit centers; $1.1M in grant revenue will offset cost of this projectTotal Transportation13,628 695,112 8,505,000 1,030,358 (388,716) 9,146,642 Road and BridgesCapital Street Maintenance 696,573 303,427 1,345,000 1,345,000 On-going maintenance to roads and bridges including asphalt overlays, patching and repairs; culverts; 2022/2023 includes asphalt and mill overlay ($575K); 2024 includes surface seal ($190K); asphalt mill overlay ($565K) 8 April 7, 2020 - Page 37 of 53
New Request/AdjustmentCost savings or project deferrals2019 Favorable 1st COVID-19 2020Actual (Unfavorable) 2020 Supplemental Adjustments AmendedTOWN OF VAIL 2020 AMENDED BUDGETSUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCECAPITAL PROJECTS FUNDStreet Light Improvements 5,355 69,645 75,000 69,945 144,945 Re-appropriate for town-wide street light replacement; Slifer Plaza/ Fountain/Storm Sewer 1,327,736 156,593 - 156,593 156,593 2020: Re-appropriate to continue repairs to Silfer Plaza fountain reconstruction and storm sewers ($157K)Neighborhood Bridge Reconstruction 1,904,356 428,186 350,000 428,186 (750,000) 28,186 2020: Re-appropriate for Lupine Bridge repairs and final bridge road bridge repair bills; Defer bridge improvements. Nugget Lane Bridge Repairs ($350K); 2019: Bridge Road Bridge replacement ($1.7M), Lupine Bridge Repair ($350K); East Meadow Drive Snowmelt 558,021 191,979 - - 2019: Installation of snowmelt system ($750K); 2018: Design Snowmelt major repairs from Solaris to Austria House/Covered Bride area to be done at same time as the Slifer Plaza construction. This includes paver removal, snowmelt, asphalt replacements with concrete paversVail Health / TOV Frontage Road improvements 40,524 30,131 - 30,131 30,131 2020: Complete design phase of Frontage Rd. improvements ($30.1K)Neighborhood Bridge Repair 621,905 67,229 - - 2019:Kinnickinnick (West) Bridge Repair, West Forest Bridge Repair ($689,143); , Major Bridge Repair Projects are determined based on bi-annual bridge inspection;Seibert Fountain Improvements 42,000 358,000 - 358,000 358,000 2020: Re-appropriate for Fountain software system and valve upgrades at Seibert FountainMain Vail Roundabout 128,810 121,190 - - 2019: Main Vail Roundabout truck apronNeighborhood Road Reconstruction 78,160 321,840 - 321,840 321,840 2020:Re-appropriate for East Vail major drainage improvements ($400K)Vail Trail Sidewalk Connection 93,476 1,524 - - Connect Vail sidewalk on Vail Valley Drive in front of Vail Trails Chalet complexWest Lionshead Circle Crosswalks (VRA) 47,394 202,606 - 75,000 75,000 2020: Re-appropriate for crosswalk at Lionshead placeMill Creek Heated Walk 24,420 100,580 - 100,580 100,580 2020: Re-appropriate for final project bills; TOV portion of 50/50 shared project with homeowners for heated sidewalk at Kendell Park/Mill Creek ($125K). This project will be managed by the HOA at an estimated total cost of $150K. I-70 Underpass (VRA) 465,507 27,483 - - 2019: The town's portion to complete and pay final bills for the I-70 underpassEast Vail Interchange Underpass Sidewalk - 500,000 (500,000) - 2020: Request from the Planning and Environmental Commission to construct a pedestrian sidewalk beneath the East Vail interchange; pedestrian count study at the underpass is recommended to be completed before the start of this project. Defer projectTotal Road and Bridge6,034,236 2,380,414 2,270,000 1,540,275 (1,250,000) 2,560,275 ContributionsChildren's Garden of Learning-Capital - 32,500 20,000 32,500 52,500 2020: Annual contribution for capital maintenance and improvements; Re-appropriate $32.5K 2019 annual contribution for fence around front yard due to delays in CDOT easement; 2019: Council contribution to build a fence around front yard.;Vail Valley Foundation- Capital 55,000 - - 2019 Council Contribution towards installation of the video screen at the Ford AmphitheaterTotal Contributions55,000 32,500 20,000 32,500 - 52,500 TechnologyTown-wide camera system 43,390 26,610 22,000 22,000 2019 replace Bosch system(30 cameras); $22K Annual maintenanceAudio-Visual capital maintenance - 118,000 118,000 $18K annual maintenance / replacement of audio-visual equipment in town buildings such as Donovan, Municipal building, Grand View, LH Welcome Center; 2020: $100K Welcome Center video wall replacementDocument Imaging 28,487 1,513 50,000 50,000 Annual maintenance, software licensing, and replacement schedule for scanners and servers includes $2.5K for LaserficheSoftware Licensing 257,000 70,278 496,123 70,278 566,401 2020: Re-appropriate $70.3K to complete asset mgmt. system; Annual software licensing and support for town wide systems; 2019-2020: Upgrade Microsoft products on all equipment; renewal of licenses; $3K per year increase from original 5 year plan due to additional software products; 2019: virtual desktop replacement ($239K); Asset Mgmt. System ($75K); Asset Mgmt. annual maintenance and licensing agreement ($50K); Hardware Purchases 101,204 12,723 175,000 12,723 187,723 2020: Re-appropriate $12.7K for final workstation replacement bills; 2020: Time Clock Replacement ($125K); 2019: Replacement of 20-25 workstations per year per scheduleWebsite and e-commerce 13,511 (1,511) 86,500 50,000 136,500 2020: $50K for new Vailgov.com website framework and website upgrades; Internet security & application interfaces; website maintenance $12K; Vail calendar $24K; domain hosting $15K; web camera streaming service $24KFiber Optics / Cabling Systems in Buildings 77,979 12,021 150,000 150,000 2019: NWCOG Project THOR Broadband project Meet Me Center $75K; 2020: Fiber Optics Connection from Muni Building to West Vail fire station ($150K) ; 2021-2023: Repair, maintain & upgrade cabling/network Infrastructure $50K 9 April 7, 2020 - Page 38 of 53
New Request/AdjustmentCost savings or project deferrals2019 Favorable 1st COVID-19 2020Actual (Unfavorable) 2020 Supplemental Adjustments AmendedTOWN OF VAIL 2020 AMENDED BUDGETSUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCECAPITAL PROJECTS FUNDNetwork upgrades 9,744 20,256 200,000 20,256 220,256 Computer network systems - replacement cycle every 3-5 years; 2020 Firewalls ($60K), External Wireless System ($50K), TOV Switches and Router Replacements/Upgrades ($90K)Data Center (Computer Rooms) 1,439,203 1,058,840 30,000 1,058,840 1,088,840 2020: Re-appropriate for Data Center Remodel at Station 3 includes hyper-converged infrastructure (HCI) equipment $750K, Cooling/UPS system upgrade for data center in Muni building $128KData Center equipment replacement and generator - 159,406 - 159,406 159,406 2020: Final bills to replace data center server infrastructure; upgrade and replace emergency generator to increase capacity Broadband (THOR) - 35,000 94,800 94,800 2019: $35K for fiber from West Vail fire station to CDOT I-70 fiber connection for Project THOR; 2020-2024: annual broadband expenses, potential future revenuesPhone System 32,124 12,953 - - 2019: Final payment for phone system upgrade: ($32.2K), normal replacement of iPad, iPhone ($13K)Bus Camera System 15,060 (60) 15,000 15,000 Installation of software and cameras in buses; 2019/20 annual capital maintenance of camera replacement, etc.Business Systems Replacement 61,825 110,509 120,000 110,509 (50,509) 180,000 2020: Re-appropriate $110.5K for short term renal software and final sales tax software upgrades less $50K savings; Energy Mgmt. Software ($25K); Housing Database software ($40K); HR Performance mgmt. system ($55K); 2019: Re-appropriate for sales tax software ($134K), and new bus scheduling software ($8K); $30K every other year for parking system upgrades; Total Technology2,079,527 1,518,537 1,557,423 1,482,012 (50,509) 2,988,926 Public SafetyPublic Safety System / Records Mgmt. System (RMS) 53,661 87,339 50,000 63,000 113,000 2020: Re-appropriate $53K for remaining two payments for PD SQL licensing; $50K Annual capital maintenance of "County-wide "Computer Aided Dispatch/Records Mgmt. System"; includes patrol car and fire truck laptops and software used to push information to TOV and other agencies; TOV portion of annual Intergraph software maintenance; 2019: Police Department Records Mgmt. system SQL licensing ($91K)Public Safety Equipment 74,703 (2,060) 58,831 58,831 2020: $26K bullet proof vests (8) for Special Ops Unit (SOU); $5.8K replace handheld citation device with in car computer interface; $4.6K for "Stop Stick" tire deflation devices for patrol cars; $22.2K for an unmanned aircraft system (UAS), or drone with thermal detection for use by both police and fire. The cost also covers "pilot" training and maintenance; 2019: Intel Sharing Platform ($33K) covered by grant; Speed Signs ($7.8K), Rifle noise suppressors ($23.1K), pole camera ($8.6K)Police patrol car cameras 56,635 - - 2019: $56.6K for new PD patrol car cameras (last replaced in 2013).Fire Safety Equipment 45,769 13,231 40,000 2,802 (32,002) 10,800 2020: Re-appropriate $2.8K for final equipment dryer bills; Defer Wildland Personal Protection Equipment (PPE) to 2021; Reduce confined space equipment ($15K) to $8K; 2019: Long Range acoustical device ($50K), personal protective equipment dryer ($9K); Extrication Equipment 4,514 112 - - 2019: Re-appropriate for final billsThermal Imaging Cameras 6,755 5,245 12,000 5,245 (9,245) 8,000 For the purchase of 3 cameras (2019,2020,2022) which will allow firefighters to see through areas of smoke, darkness, or heat barriers; Reduce to $8KFire engine equipment 17,179 2,846 - - 2019: Appropriate to complete purchases of necessary fire engine equipment to fully equip 4th fire engine; this will allow this vehicle to be used when other engines our being repaired or in an emergencyEvent Equipment 77,643 249 - - Event trailer and moveable barricades to provide barriers for vehicle entry into event areasFire Station Alert System - 198,000 (198,000) - 2020: Fire Station Alerting System to improve response times. This system will work with the Dispatch system and the timing is being coordinated with Eagle River Fire. Defer $198K to 2021Radio Equipment replacement/expansion 18,759 (6,158) - - 2019: Seven back-up radios for PW; 2018: Additional Radios for backup radios and crew expansion; related yearly County fees ($10K) included in HEF; Previously $693K budgeted in 2014 for replacement of approximately 59 radios for PW, PD and Fire. Adjusted to only include radios purchased over 12 years ago (in 2008 the town replaced a number of radios; these will not be replaced until 2018)Total Public Safety355,617 100,804 358,831 71,047 (239,247) 190,631 - Community and Guest Service - - Energy Enhancements - 223,847 - 223,847 223,847 2020: Electric car charges at various town locations ($73.8K)Pedestrian Safety Enhancements 7,347 1,471,769 - 1,471,769 1,471,769 2020: Continue replacement of 40+ year old overhead lighting for Main Vail roundabouts and West Vail Roundabouts (approved by council on 7/5/16); project includes underground electrical enhancements for lighting 10 April 7, 2020 - Page 39 of 53
New Request/AdjustmentCost savings or project deferrals2019 Favorable 1st COVID-19 2020Actual (Unfavorable) 2020 Supplemental Adjustments AmendedTOWN OF VAIL 2020 AMENDED BUDGETSUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCECAPITAL PROJECTS FUNDCivic Area Redevelopment - 100,000 1,000,000 1,000,000 2019: Preliminary design plans to vet broader master plan concepts; 2020 Placeholder to explore outcomes of the Civic Center Master Plan such as feasibility studies / design Sale of Property 27,269 (9,269) - - Closing costs for sale of two properties (VVI Phase V Unit 2 and Chamonix Parcel D/E); plus some administrative costs to bringing Parcel D/E through the PEC process to subdivide and update zoningUnderground Utility improvements 200,005 496,670 - 496,670 496,670 2020: Re-appropriate $302K plus additional $50K for Bighorn Rd and Intermountain project; 2019: $50K for undergrounding electric between Glen Lyon office building and Liftside- see reimbursement above; $71K for CDOT project at I-70 underpass; $2.1M for Big Horn Rd and Intermountain Eastern portion projects to be completed in 2018 using Community Enhancement Funds ($1.1M reimbursement from the Holy Cross enhancement funds)Guest Services Enhancements/Wayfinding 189,780 36,120 - 36,120 36,120 2020: Final bills for new street signs and accompanying light poles town-wideRockfall Mitigation near Timber Ridge 357,432 42,568 - 42,568 42,568 2020: Final Rock fall mitigation near Timber RidgeVehicle Expansion 105,611 9,489 85,000 85,000 2020: 2 commander vehicles ($80K); Trailer for event cattle guards ($5K);Total Community and Guest Service887,444 2,371,194 1,085,000 2,270,974 - 3,355,974 Total Expenditures 12,572,199 20,898,459 26,896,754 20,125,737 (17,028,472) 29,994,019 Other Financing Sources (Uses)Transfer from Vail Reinvestment Authority 3,848,281 2,550,000 (894,709) 1,655,291 2020: LH landscape improvements ($30.3K), LH place crosswalk ($75K), Lionshead parking structure ($50K), Red Sandstone parking garage reimbursement ($1.5M)Transfer to RETT Fund - - (3,000) (3,000) Use of faculty capital savings for Sunbird park contractTransfer to Housing Fund (4,900,259) (2,500,000) (2,500,000) Transfer to Housing Fund; 1.5M per year; Revenue Over (Under) Expenditures 5,480,375 (10,476,588) (21,103,770) 13,453,472 (18,126,886) Beginning Fund Balance 33,048,422 16,047,688 38,528,797Ending Fund Balance 38,528,797 5,571,100 20,401,911 11 April 7, 2020 - Page 40 of 53
2019 Favorable 2020 1st 2020
Actual (Unfavorable) Budget Supplemental Amended
Revenue
Housing Fee in Lieu Annual Collections 421,032 - - - -
Transfer in from Capital Projects Fund 2,500,000 - 2,500,000 - 2,500,000
Workforce Housing Sales 2,400,259 - - 520,000 520,000
Total Revenue 5,321,291 - 2,500,000 520,000 3,020,000
Expenditures
InDEED Program 3,137,808 2,797,725 2,500,000 2,797,725 5,297,725
Town of Vail Rental Inventory 326,875 35,125 - 35,125 35,125
Solar Vail Housing Development 4,030,000 - - - -
Chamonix unit - - - 520,000 520,000
Buy Down Housing - 306,460 - 306,460 306,460
Total Expenditures 7,494,682 2,500,000 3,659,310 6,159,310
Operating Income (2,173,392) 3,139,310 - (3,139,310) (3,139,310)
Beginning Fund Balance 5,312,702 - 3,139,310
Ending Fund Balance 3,139,310$ -$ -$
TOWN OF VAIL 2020 AMENDED BUDGET
SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE
HOUSING FUND
12
April 7, 2020 - Page 41 of 53
New Request/AdjustmentCost savings or project deferrals 2019 Favorable 1st COVID-19 2020Actual (Unfavorable) 2020 Supplemental Adjustments AmendedRevenueReal Estate Transfer Tax 7,217,631$ 717,631$ 6,300,000$ 6,300,000$ 2020: flat with 2019 budget and 17.6% decrease from 2018Golf Course Lease 165,000 (1,650) 168,317 168,317 Annual lease payment from Vail Recreation District; annual increase will be based on CPI; New rate effective 2020 with lease signed in 2019; Rent income funds the "Recreation Enhancement Account" belowIntergovernmental Revenue 55,852 (1,680,135) 20,000 1,180,000 (700,000) 500,000 2020: Re-appropriate $150K reimbursement from Eagle County and $1M from ERWSD (less $700K for cost savings) for the restabilization of Dowd Junction; Re-appropriate $30K fishing is fun grant; $20K lottery proceeds; 2019: $300K Eagle County reimbursement for Lupine open space parcel; $5K grant for curbside recycling programs- See corresponding expenditure below; $24.3K reimbursement from ERWS for the Dowd Junction retaining wall- See corresponding expenditure below; $30K Fishing is fun grant (carryforward from 2018); $39K GoCo grant (carryforward from 2018); $150K reimbursement from ERWSC and $1M from Eagle County for restabilization of Down Junction; $20K lottery proceeds Project Reimbursements 77,684 37,684 - 20,000 20,000 2020: Re-appropriate $20K reimbursement for WestHaven stormwater filtration upgrades from Grand HyattDonations 203,332 (36,068) - 37,544 37,544 2020: Re-appropriate $37.5K unused donation from East West partners for Ford Park art space; 2019: $169.4K community funding for the Seibert Memorial- See corresponding expenditure below; $50K revenue recognition from East West Partners for Ford Park art space- See corresponding expenditure belowRecreation Amenity Fees 76,061 66,061 10,000 10,000 Earnings on Investments and Other 250,629 205,383 100,849 2,000 102,849 2020: 1.8% rate assumed; $32K bag fee reimbursement for Clean-Up Day and America Recycles Day; '2019:$32K Reimbursement from bag fee collections for Clean-Up Day and America Recycles Day. Total Revenue 8,046,189 (691,094) 6,599,166 1,239,544 (700,000) 7,138,710 ExpendituresManagement Fee to General Fund (5%) 360,884 (35,884) 315,000 315,000 5% of RETT Collections - fee remitted to the General Fund for administrationWildlandForest Health Management 283,688 32,276 298,733 (12,665) 286,068 Operating budget for Wildland Fire crew; 2019 Added .5 FTE for wildland lead; Extra month of wildland crew to facilitate bighorn sheet habitat improvement project ($12.9K); 10% operating reductionIntermountain Fuels Reduction - 42,442 - - 2019: Intermountain Fuels Project $42.4K Total Wildland283,688 74,718 298,733 - (12,665) 286,068 ParksAnnual Park and Landscape Maintenance 1,618,647 146,451 1,816,014 (91,971) 1,724,043 Ongoing path, park and open space maintenance, project mgmt.; Town Trail Host volunteer program ($16,000), “Clean-up after your K-9” media campaign ($2,000), and a planning effort with the USFS to generate long-term solutions ($30,000). 2020 includes $43K for replacement of 27 year old large flower containers; 10% operating cuts and 0% merit remainder of yearPark / Playground Capital Maintenance 84,892 50,108 125,000 50,108 175,108 2020: Re-appropriate $50.1K for small park projects; 2019 included $10K to replace and add additional drinking fountains and bottle filling stations at Vail parks; Annual maintenance items include projects such as playground surface refurbishing, replacing bear-proof trash cans, painting/staining of play structures, picnic shelter additions/repairs, and fence maintenance; Rec. Path Capital Maint 49,639 18,500 140,000 140,000 Capital maintenance of the town's recreation path system; 2020: includes $50K replacement of wood slats on Nature Center/Ford Park bridgeTree Maintenance 64,739 261 65,000 65,000 On going pest control, tree removal and replacements in stream tract, open space, and park areasStreet Furniture Replacement 64,865 32,469 120,000 32,469 152,469 2020: Re-appropriate $32.5K for summer bike coral in parking structure; 2020 includes contract to assess pedestrian bridge ($15K); Additional 12 space bike racks near Amphitheater restroom/concessions building, school house and fields/concessions ($30K); '2019 includes pedestrian bridge inspection report ($25K), additional benches in Vail Village and bike racks ($7.3K); Annual replacement or capital repairs, benches, recycling and bike racksFord Park Landscape Enhancement: Parking Lot / Sport Central Portal66,111 889 - - 2019: DRB req'd parking lot plantings and landscape enhancements at Central Portal Pilot Project to reduce turf grass 35,364 - - - 2019: Turf grass reduction project at Buffehr Creek. This project will be a pilot example of ways to reduce turf grass in areas across town resulting in water and maintenance savingsCovered Bridge Pocket Park Rehabilitation 4,913 82,088 - 82,088 82,088 2020: Re-appropriate $82.1K to complete Pocket Park rehabilitation; 2019: Streambank stabilization, riparian enhancements, walking surface replacement Stephens Park Safety Improvements 7,695 292,306 - 292,306 292,306 2020: Re-appropriate Stephens Park safety improvements; 2019: Access improvements to include extended sidewalk, new stairs and other site improvements; playground was built in 1990'sFord Park: Softball Weather Shelter 596,159 48,841 - - 2019: Shelter at the Ford Park softball fields to provide weather and lighting protection for spectators and players ($645K); Add'l $60K requested for contingency onlyTOWN OF VAIL 2020 AMENDED BUDGETSUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCEREAL ESTATE TRANSFER TAX 13 April 7, 2020 - Page 42 of 53
New Request/AdjustmentCost savings or project deferrals 2019 Favorable 1st COVID-19 2020Actual (Unfavorable) 2020 Supplemental Adjustments AmendedTOWN OF VAIL 2020 AMENDED BUDGETSUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCEREAL ESTATE TRANSFER TAX Ford Park Improvements & Fields - 54,636 - 54,636 54,636 2020: Re-appropriate a portion of remaining funds to complete Ford Park landscaping improvementsVail Transit Center Landscape - 107,133 - 107,133 107,133 2020: Completion of landscaping at Vail transit centerFord Park Portal Improvements - 2,540 - - 2019:Final bills for improvements to Ford Park entry points ($2.5K)Sunbird Park Fountain Repairs - 120,000 3,000 123,000 2020: Repairs to fountain feature; requires excavation to get to leaking pipe; currently unable to run main center fountainFord Park Enhancement: Priority 3 Landscape area - 75,000 75,000 2020: Landscape playground/basketball berm, softball area, frontage rd. & east berms, below tennis courtsTotal Parks2,593,023 836,221 2,461,014 621,740 (91,971) 2,990,783 Rec Paths and TrailsVail Valley Drive Path Extension: Ford Park to Ptarmigan 24,611 375,389 - 375,389 (325,389) 50,000 2020: Defer Vail Valley Drive path extension; $50K to strip and design future improvementVail Valley Drive Path Extension: Ptarmigan West to GC Mtn Building24,611 375,389 - 375,389 (325,389) 50,000 2020: Defer Vail Valley Drive path extension; $50K to strip and design future improvementGore Valley Trail Bridge Replacement 72,778 227,222 - 10,000 10,000 2020: Re-appropriate $10K for final design bills for Gore Valley Trail realignment; 2019: Reconstruction of south bridge abutment due to significant scour and replacement of bridge structureGore Valley Trail Realignment 19,679 67,182 - 67,182 67,182 2020: Re-appropriate $67.2K for Gore Valley trail re-alignment design; 2019: Design feasibility study for Gore Valley Trail Realignment at Lionshead gondola ($50K) East Vail Interchange Improvements 342,270 451,284 - 451,284 451,284 2020: Re-appropriate $451.3K to continue East Vail interchange project; 2019: $793.6K for landscaping, design, and construction of the interchangeDowd Junction repairs and improvements 47,196 2,101,437 - 2,101,437 (1,400,000) 701,437 2020: Continue Re-stabilization of Dowd Junction path ($2.1M); Repairs to culverts, drainage, and preventative improvements; project in cooperation with Eagle River Water and Sand (ERWSC); offset with reimbursement of $150K reimbursement from Eagle County and $300K reimbursement from ERWSD; $1.4M cost reductionGore Valley Trail Reconstruction (Conoco to Donovan) - 25,000 - 25,000 25,000 2020: Re-appropriate to complete Gore Valley Trail Reconstruction between W. Vail Conoco and Donovan Pavilion includes revegetation along West trail near Donovan PavilionNorth Recreation Path- Sun Vail to Pedestrian Bridge 1,620 233,380 - 233,380 233,380 2020: $235K for North Recreation Bike Path reconstruction on North Frontage road between Sun Vail and the pedestrian Bridge to coincide with the Red Sandstone parking garage projectTotal Rec Paths and Trails532,764 3,856,284 - 3,639,061 (2,050,778) 1,588,283 Recreational FacilitiesNature Center Operations 75,036 14,964 90,000 90,000 Nature Center operating costs including $75K Walking Mountains contract and $15K for maintenance and utilitiesNature Center Capital Maintenance - 145,292 145,292 2020: Wood siding and trim ($9.5K), window replacement ($10.3K), exterior door repairs ($7.6K); steep slope roofing replacement ($27.5K); signage ($17.2K), paths and walkways ($6.9K), timber stairway ($12.2K), shade structure reconstruction ($36.0K)Nature Center Redevelopment 50,428 383,522 - 383,522 383,522 2020: Re-appropriate $383.5K for further planning and design for a nature center remodel; 2019: $434K Design new Nature Center Remodel/StructureRecreation Facility Maintenance - - 25,000 25,000 $25K for general RETT facility maintenanceGolf Clubhouse & Nordic Center 19,111 33,824 - 33,824 33,824 2020: Final art purchases for Clubhouse and Nordic Center; art budget was 1% of original project budgetLibrary Landscape and reading area - - - 2022: Exterior landscaping and site work enhancements for an outdoor reading areaTotal Recreational Facilities144,575 432,310 235,292 442,346 - 677,638 EnvironmentalEnvironmental Sustainability 406,198 39,379 523,736 (18,289) 505,447 Annual operating expenditures for Environmental department (4 FTEs); includes $40K for Clean up day, professional dues to organizations such as CC4CA, Climate Action Collaborative, etc. 2020 Energy Coordinator FTE requested; 10% reduction in operating expense and 0% merit impactRecycling and Waste Reduction Programs 118,378 67,628 152,500 73,000 225,500 2020: Re-appropriate $55K for Love Vail website; $10K to continue recycled art project; Reclass $7.5 Recycling Education from energy and transportation to Recycling Programs project code, new request $10K for single haul consultant; 2020: Love Vail website improvement ($30K); ; Annual expenditures: Green Team ($2.5K); Eagle County recycling hauls (reimbursed) $(25K); Zero Hero recycling at events ($25K); Actively Green contract ($40K); Recycling compliance, education, public art and compost pilot ($30K); 2019: Love Vail Phase I $20K, Waste Education $34.5K, Green Team $2.5K, Love Vail Phase II $25K, Recycling and Compost $25K, Zero Hero $25K;Ecosystem Health 103,087 44,413 233,500 44,413 (52,000) 225,913 2020: Re-appropriate $45.9K for NEPA contract for bighorn sheep improvement project (Defer to 2021); Annual wildlife forum ($2.5K) cancelled in 2020; CC4CA Retreat - host community ($3K); Sustainable Destination contract ($30K); Trees for Vail $5K; Strategic Plan completion and phase I rollout ($10K); Biodiversity study as outcome of open lands plan ($50K); Forest Ranger program ($33K); wildlife habitat improvements ($100K); 2019: Wildlife habitat program (NEPA study, field work) ($75K); Front Range Program $33K, Trees for Vail $5K, Sustainable Destination Contract $30k, CC4C Retreat $2.5K, Annual Wildlife Forum $2K 14 April 7, 2020 - Page 43 of 53
New Request/AdjustmentCost savings or project deferrals 2019 Favorable 1st COVID-19 2020Actual (Unfavorable) 2020 Supplemental Adjustments AmendedTOWN OF VAIL 2020 AMENDED BUDGETSUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCEREAL ESTATE TRANSFER TAX Energy & Transportation 49,069 64,186 72,500 72,500 2019: Energy Smart $40k, Sole Power sponsorships $7.5K, Energy Program $57K; 1.3K Sole Power prizes; 2020: E-bike pilot program research ($25K); Annual expenditures: Energy Smart Colorado partnership contract ($40K); Sole Power coordination ($7.5K); Streamtract Education/Mitigation 48,262 31,799 50,000 31,800 81,800 2020: Re-appropriate $31.8K for project Re-wild; 2019: Includes water quality and streamtract education, outreach, signage and marketing; private streambank funding; 2020-2021: Ongoing streamtract education programming such as "Lunch with Locals", landscape workshops, City Nature Challenge and storm drain artWater Quality Infrastructure 291,503 3,373,255 1,000,000 (750,000) 250,000 2019: Continuation of water quality improvement to Gore Creek; Stormwater site specific water and water quality construction projects as part of "Restore the Gore" includes $135K for water mitigation roof runoff grant at PW; 2019-2021 funds to continue water quality improvement to Gore Creek; Stormwater site specific water and water quality construction projects as part of "Restore the Gore"; Defer $750K to 2021; 2020 project will be design of West Vail water quality Streambank Mitigation 367,554 280,782 400,000 280,782 680,782 2019-2021 Continuation of Riparian Site specific construction projects for Water Quality Strategic Action Plan ($648.3K) includes 2018 grant awards continued in 2019 for GoCo grant ($39K) and Fishing is Fun grant ($30K)- See carryforward of grant revenue above East Vail Water Quality TAPS 24,943 65,320 - - 2019: Completion of East Vail Water Quality ImprovementsGore Creek Interpretive Signage 3,550 71,450 81,000 71,450 152,450 2020: Re-appropriate $71.5K for Phase I of Gore Greek Interpretive signage (design); 2020: Phase II of Gore Creek Interpretive Signage includes installation of "story stations" and interpretive picnic table tops.PW Solar Project - 1,100,000 (1,100,000) - 2020: Installation of solar panels at Public Works Shops; Defer to 2021Open Space Land Acquisition 14,860 655,140 250,000 (250,000) - 2019: $600K purchase of Lupine parcel with Eagle County- see corresponding reimbursement above; $50K for open space surveys/studies; 2019/2023 $250K annual set aside for purchase of open space - defer to 2021Total Enviromental1,427,403 4,693,353 3,863,236 501,445 (2,170,289) 2,194,392 ArtPublic Art - Operating 118,791 4,665 130,771 130,771 Art in Public Places programming and operationsPublic Art - General program / art 59,776 538,022 60,000 538,022 (538,022) 60,000 To purchase sculptures, artwork, art programs and events; remainder is re-appropriated each year to accumulate enough funds. Defer carryover amount to 2021 while keeping annual expense intactPublic Art - Winterfest 43,991 24,094 30,000 26,094 56,094 2020: Re-appropriate $24.1K for Winterfest, $2K for damaged ice sculpture reimbursement; Winterfest $30K per yearSeibert Memorial Statue 300,000 - - 2019: Pete Seibert Memorial statue- See corresponding community reimbursement aboveArt Space 12,456 37,544 - 37,544 37,544 2019: Design phase for Ford Park art space- see corresponding donation from East West aboveTotal Art535,014 604,325 220,771 601,660 (538,022) 284,409 ContributionsBetty Ford Alpine Garden Support 69,700 71,094 71,094 Annual operating support of the Betty Ford Alpine Gardens; annual increase to follow town's general operating annual increaseEagle River Watershed Support 42,000 40,000 40,000 Annual support of the Eagle River Watershed Council programs Adopt A Trail 5,000 5,100 5,100 Adopt A Trail Council Contribution for trails in or bordering the TownTotal Contributions116,700 - 116,194 - - 116,194 VRD-Managed Facility ProjectsRecreation Enhancement Account - 373,348 168,317 373,348 541,665 2019: Annual rent paid by Vail Recreation District; to be re-invested in asset maintenance ($141,604), Transfer $240K to golf course other ; This amount will not be spent in 2020, but not removing because this account reserve is a term of the lease with VRDGolf Clubhouse 39,093 25,907 - - 2019: Wood trim repairs ($40K), AC and catering kitchen improvements ($30K); 2022: Wood Trim repairs ($20.2K); 2024: Roof maintenance ($12.8K)Golf Course - Other 459,919 227,873 494,636 227,873 722,509 2020: Re-appropriate $227K to complete reconstruction of maintenance building, parking and asphalt repairs, and drainage improvements; 2019: $511K for reconstruction of the golf maintenance buildings, improvements to the 14th and 15th hole bridges. and parking drainage improvements. Parking lot asphalt repairs ($10K), repair asphalt at maintenance building ($3K), replace roof on maintenance building ($161.2K), replace wood trim at maintenance building ($2.7K); 2020: chain link-netting hybrid safety fence ($230K); complete asphalt repairs ($75K); repair wood trim on maintenance building ($25.8K), privacy fence repairs($2.2K), replace roof ($161.2K); 2021:course streambank restoration ($73.8K), maintenance building, HVAC unit ($17.7K), maintenance building heater ($8.9K), maint. building furnace ($9.8M); 2022: VRD shared cost for 1st hole Timber Path planking ($38.0K), asphalt repairs ($3.3K); 2023: Clubhouse walkways($12.4K); Clubhouse drain pans ($18.9K); 2024: Maintenance privacy repairs ($2.5K)15 April 7, 2020 - Page 44 of 53
New Request/AdjustmentCost savings or project deferrals 2019 Favorable 1st COVID-19 2020Actual (Unfavorable) 2020 Supplemental Adjustments AmendedTOWN OF VAIL 2020 AMENDED BUDGETSUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCEREAL ESTATE TRANSFER TAX Dobson Ice Arena 50,420 161,023 - 161,023 161,023 2020: Reappropriate to complete pavers and roof repairs ($161K); 2019: Complete pavers and concrete slab replacement ($54K); rock wall repair ($10.5K); roof snow removal contract ($44K); Repair exterior doors ($96K), window repairs ($7K); 2020: Projects delayed to 2021 for results of Civic Center master plan; 2021: Changing Rooms ($78.8), windows replacement ($74.3), heat pumps ($6.3K), restroom remodel ($78.7K), rebuild of electrical system ($144.2K), boiler room upgrades ($55K), steel gate ($14.3K), exterior lighting ($22.9), exterior wood trim ($9.3K); Repairs to exterior doors ($5.5K); exhaust stack repairs ($2.9K); 2023: grading and drainage repairs ($9.3K), rockwall repair ($15K), brick paver repairs ($16.9K), central air upgrades ($12.5K); 2024: Wood trim repairs ($10.4), chemical feed system repairs ($5.6K)Ford Park / Tennis Center Improvements - 72,000 91,467 72,000 163,467 2020: Re-appropriate $72K for replace gutters ($10.0K), Stain wood siding of concessions ($6.0K) and restrooms ($6.0K), restroom remodel (50K); 2020: Repair exterior doors ($9.6K); replace furnace, hot water tank, baseboards ($47.8K), replace windows ($24K); Pickleball Feasibility Study ($10K); 2019: Complete replace gutters ($10.0K), Stain wood siding of concessions ($6.0K) and restrooms ($6.0K), restroom remodel (50K); Athletic Fields - 6,000 - 6,000 6,000 2020: Re-appropriate for sealcoat and crack fill in parking lot; 2019: Seal coat and crack fill in parking lot ($6K); Gymnastics Center 1,392 58,608 - 258,608 258,608 2020: Re-appropriate $21K and increase budget by $200K for the installation of a new cooling system; 2019: Installation of cooling system in 2018 ($60K); 2022: Restroom remodel ($42.6K)Total VRD-Managed Facility Projects 550,823 924,759 754,419 1,098,852 - 1,853,271 Total Expenditures 6,544,874 11,386,087 8,264,660 6,905,104 (4,863,725) 10,306,039 Other Financing Sources (Uses)Transfer from General Fund 24,114 - - Transfer from Capital Project Fund3,000 3,000 Revenue Over (Under) Expenditures 1,525,429 (12,077,181) (1,665,494) (5,662,560) 4,163,725 (3,164,329) Beginning Fund Balance 13,150,550 3,980,987 14,675,979Ending Fund Balance14,675,979$ 2,315,492$ 11,511,650$ 16 April 7, 2020 - Page 45 of 53
2019 Favorable 2020 1st COVID-19 2020
Actual (Unfavorable) Budget Supplemental Adjustments Amended
Revenue
E911 Board Revenue 791,452$ (12,501)$ 845,030$ -$ -$ 845,030$
Interagency Charges 1,367,632 13,555 1,329,952 - - 1,329,952
Other State Revenues - - - - - -
Other County Revenues - - - - - -
Town of Vail Interagency Charge 669,590 - 661,194 - (66,119) 595,075 10% reduction
Earnings on Investments 32,266 26,098 10,000 - - 10,000
Other - - - - - -
Total Revenue 2,860,941 27,153 2,846,176 - (66,119) 2,780,057
Expenditures
Salaries & Benefits 2,073,028 149,452 2,248,023 - (65,961) 2,182,062
Operating, Maintenance & Contracts 449,849 84,035 497,003 20,052 (49,700) 467,355 CAD system 1
year maintenance
Capital Outlay - 181,080 - 539,948 - 539,948 CAD system
upgrade
Total Expenditures 2,522,876 414,568 2,745,026 560,000 (115,661) 3,189,365
Revenue Over (Under) Expenditures 338,064 441,720 101,150 (560,000) 49,542 (409,308)
Transfer In from General Fund 15,750 - - - -
Beginning Fund Balance 1,433,027 1,345,121 417,435 1,786,841
Ending Fund Balance 1,786,841$ 1,446,271$ 1,377,533$
TOWN OF VAIL 2020 AMENDED BUDGET
SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE
DISPATCH SERVICES FUND
17
April 7, 2020 - Page 46 of 53
2019 Favorable 2020 1st COVID-19 2020
Actual (Unfavorable) Budget Supplemental Adjustments Amended
Revenue
Town of Vail Interagency Charge 3,352,594$ 2,536$ 3,535,384$ -$ (253,042)$ 3,282,342$
Insurance Reimbursements & Other 54,389 44,389 10,000 - - 10,000
Earnings on Investments 46,230 38,330 7,900 - - 7,900
Equipment Sales and Trade-ins 100,466 (88,704) 154,563 - - 154,563
Total Revenue 3,553,679 (3,449) 3,707,847 - (253,042) 3,454,805
Expenditures
Salaries & Benefits 1,118,038 60,633 1,168,085 - (35,901) 1,132,184
Operating, Maintenance & Contracts 1,291,650 307,035 1,624,769 - (162,477) 1,462,292
Capital Outlay 677,582 280,863 1,002,765 330,727 - 1,333,492
5 Patrol Inceptors, final
payment for diesel exhaust
fluid dispenser; $50K for
major engine repair of fire
truck
Total Expenditures 3,087,270 648,531 3,795,619 330,727 (198,378) 3,927,968
Revenue Over (Under) Expenditures 466,409 645,082 (87,772) (330,727) (54,664) (473,163)
Transfer In from General Fund 4,867 - - - - -
Beginning Fund Balance 1,956,419 1,782,613 2,427,695
Ending Fund Balance 2,427,695$ 645,082$ 1,694,841$ 1,954,532$
2020
2019 Favorable 2020 1st Amended
Actual (Unfavorable) Budget Supplemental Budget
Revenue
Town of Vail Interagency Charge - Premiums 4,400,000$ (50,000)$ 4,670,000$ -$ 4,670,000$
Employee Contributions 922,618 207,618 809,500 30,500 840,000
Insurer Proceeds (20,000) 20,000 - 20,000
Earnings on Investments 75,000 50,000 30,000 - 30,000
Total Revenue 5,397,618 187,618 5,529,500 30,500 5,560,000
Expenditures
Health Inusrance Premiums 1,130,292 9,565 1,152,909 169,000 1,321,909
HC Reform Fee 20,500 - 20,500 - 20,500
Claims Paid 3,610,594 672,181 4,408,760 - 4,408,760
Professional Fees 23,149 (3,149) 20,000 - 20,000
Total Expenditures 4,784,534 678,598 5,602,169 169,000 5,771,169
Revenue Over (Under) Expenditures 613,085 866,217 (72,669) (138,500) (211,169)
Beginning Fund Balance 3,346,480 3,093,348 866,217 3,959,564
Ending Fund Balance 3,959,564$ 3,020,679$ 3,748,395$
HEALTH INSURANCE FUND
TOWN OF VAIL 2020 AMENDED BUDGET
SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE
HEAVY EQUIPMENT FUND
TOWN OF VAIL 2020 AMENDED BUDGET
SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE
18
April 7, 2020 - Page 47 of 53
2020
2019 Favorable 2020 1st COVID-19 Amended
Actual (Unfavorable) Budget Supplemental Adjustments Budget
Revenue
Rental Income 1,593,491 23,219 1,595,250 - (58,422) 1,536,828 Loss of rental income
Other Income 25,398 6,052 19,034 - 19,034
Total Revenue 1,618,889 29,271 1,614,284 - (58,422) 1,555,862
Expenditures
Operating, Maintenance & Contracts 485,832 38,312 529,740 - - 529,740
Capital Outlay 5,180 476,231 321,192 476,231 - 797,423
Re-appropriate for
the final phase of the
TimberRidge
Remodel
Total Expenditures 491,012 514,543 850,932 476,231 - 1,327,163
Operating Income 1,127,877 543,814 763,352 (476,231) (58,422) 228,699
Non-operating Revenues (Expenses)
Interest on Investments 19,032 7,032 12,000 - - 12,000
Loan Principal Repayment to Capital Projects Fund (372,704) - (378,294) - - (378,294)
Interest Payment to Capital Projects Fund (116,638) - (110,969) - - (110,969)
(470,310) 7,032 (477,263) - - (477,263)
Revenue Over (Under) Expenditures 657,567 550,846 286,089 (476,231) (58,422) (248,564)
Beginning Fund Balance 1,424,254 1,530,975 550,746 2,081,821
Ending Fund Balance 2,081,821$ 1,817,064$ 1,833,257$
TOWN OF VAIL 2020 AMENDED BUDGET
SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE
TIMBER RIDGE FUND
19
April 7, 2020 - Page 48 of 53
Ordinance No. 1, Series of 2020
ORDINANCE NO. 1
SERIES OF 2020
AN ORDINANCE MAKING BUDGET ADJUSTMENTS TO THE TOWN OF VAIL GENERAL
FUND, CAPITAL PROJECTS FUND, HOUSING FUND, REAL ESTATE TRANSFER TAX
FUND, MARKETING FUND, DISPATCH SERVICES FUND, HEAVY EQUIPMENT FUND,
HEALTH INSURANCE FUND AND TIMBER RIDGE FUND OF THE 2020 BUDGET FOR THE
TOWN OF VAIL, COLORADO; AND AUTHORIZING THE SAID ADJUSTMENTS AS SET
FORTH HEREIN; AND SETTING FORTH DETAILS IN REGARD THERETO.
WHEREAS, contingencies have arisen during the fiscal year 20 20 which could not have
been reasonably foreseen or anticipated by the Town Council at the time it enacted Ordinanc e No.
13, Series of 2019, adopting the 2020 Budget and Financial Plan for the Town of Vail, Colorado;
and,
WHEREAS, the Town Manager has certified to the T own Council that sufficient funds are
available to discharge the appropriations referred to herein, n ot otherwise reflected in the Budget, in
accordance with Section 9.10(a) of the Charter of the Town of Vail; and,
WHEREAS, in order to accomplish the foregoing, the Town Council finds that it should make
certain budget adjustments as set forth herein.
NOW, THEREFORE, BE IT ORDAINED, BY THE TOWN COUNCIL OF THE TOWN OF
VAIL, COLORADO that:
1. Pursuant to Section 9.10(a) of the Charter of the Town of Vail, Colorad o, the Town
Council hereby makes the following budget adjustments for the 2020 Budget and Financial Plan for
the Town of Vail, Colorado, and authorizes the following budget adjustments:
General Fund $ (1,306,105)
Capital Projects Fund 3,100,265
Housing Fund 3,659,310
Real Estate Transfer Tax Fun d 2,041,379
Dispatch Services Fund 444,339
Marketing Fund 15,000
Heavy Equipment Fund 132,349
Health Insurance Fund 169,000
Timber Ridge Fund 476,231
Interfund Transfers 301,161
Total $ 9,032,929
April 7, 2020 - Page 49 of 53
Ordinance No. 1, Series of 2020
2. If any part, section, subsection, sentence, clause or phrase of this ordinance is for any
reason held to be invalid, such decision shall not affect the validity of the remaining portions of this
ordinance; and the Town Council hereby declares it would have passed this ordinance, and each
part, section, subsection, sentence, clause or phrase thereof, regardless of the fact that any one or
more parts, sections, subsections, sentences, clauses or phras es be declared invalid.
3. The Town Council hereby finds, determines, and declares that this ordinance is
necessary and proper for the health, saf ety, and welfare of the Town of Vail and the inhabitants
thereof.
4. The repeal or the repeal and reenactment of any provision of the Municipal Code of
the Town of Vail as provided in this ordinance shall not affect any right which has accrued, any duty
imposed, any violation that occurred prior to the effective date hereof, any prosecution commenced,
nor any other action or proceedings as commenced under or by virtue of the provision repealed or
repealed and reenacted. The repeal of any provision hereby s hall not revive any provision or any
ordinance previously repealed or superseded unless expressly stated herei n.
5. All bylaws, orders, resolutions, and ordinances, or parts thereof, inconsistent
herewith are repealed to the extent only of such inconsistency. This repealer shall not be construed
to revise any bylaw, order, resolution, or ordinance, or part ther eof, theretofore repealed.
INTRODUCED, READ, APPROVED, AND ORDERED PUBLISHED ONCE IN FULL ON
FIRST READING this 17th day of March, 2020, and a public hearing shall be held on this Ordinance
on the 7th day of April, 2020, at the regular meeting of the Town Council of the Town of Vail,
Colorado, in the Municipal Building of the town.
_______________________________
Dave Chapin, Mayor
ATTEST:
___________________________
Tammy Nagel, Town Clerk
April 7, 2020 - Page 50 of 53
Ordinance No. 1, Series of 2020
READ AND APPROVED ON SECOND READING AND OR DERED PUBLISHED IN FULL this
7th day of April.
_____________________________
Dave Chapin, Mayor
ATTEST:
________________________________
Tammy Nagel, Town Clerk
April 7, 2020 - Page 51 of 53
VA I L TO W N C O UNC I L A G E ND A ME MO
I T E M /T O P I C: Ordinance No. 2, S eries of 2020, F irst Reading, An Ordinance for a Zone District
B oundary Amendment, Pursuant to S ection 12-3-7, Amendment, Vail Town Code, to A llow for a
Rezoning of Two Portions of L ot 1, 366 Hanson Ranch Road Subdivision; T he Rezoning will
change the Zone District from Agricultural and Open Space (A ) to the Public A ccommodation (PA )
District
P RE S E NT E R(S ): J onathan S pence, Planning Manager
AC T IO N RE Q UE S T E D O F C O UNC I L: T he Vail Town Council has been asked to table this
item to the A pril 21, 2020 meeting.
B AC K G RO UND:
The applicant, VailP oint L L C, represented by S arah J Baker P C., is requesting a zone district
boundary amendment, located at 366 Hanson R anch Road f rom A griculture and Open Space (A)
District to the P ublic Accommodation (PA) District.
S TAF F RE C O M M E ND AT IO N: Town Council to table the first reading of Ordinace No. 2,
S eries of 2020 to the April 21st meeting.
April 7, 2020 - Page 52 of 53
VA I L TO W N C O UNC I L A G E ND A ME MO
I T E M /T O P I C: A djournment 7:05 pm (estimate)
April 7, 2020 - Page 53 of 53