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HomeMy WebLinkAbout2020-06-23 VLHA Meeting Agenda Packet Vail Local Housing Authority Meeting Results May 12, 2020 3:00 PM Virtual 75 S. Frontage Road - Vail, Colorado, 81657 1. Call to Order 1.1. Call to Order A quorum being present, Lindstrom called the meeting to order at 3:04PM Present is Lindstrom, Morales, McDougall, and Moffet along with George Ruther, Housing Director. Wilkins arrived at 3:13PM. 2. Citizen Participation 2.1. Citizen Participation No one from the public is present. 3. Approval of Minutes 3.1. VLHA April 28, 2020 Meeting Results Moffet motioned to table to the May 26, 2020 meeting. MOTION: MOFFET SECOND: MORALES VOTE: 4-0 APPROVED 4. Main Agenda 4.1. 2019 EHU Compliance Update Presenter: Lynne Campbell, Housing Coordinator Tabled to May 26, 2020 Ruther stated the Town and Housing department is continuing to make progress on a policy update. The Town continues to struggle with the non-compliant Chamonix homeowner and have reached the point where contracts need to be executed or the Town will take additional steps. Moffet questioned if the issue is the owner is out of compliance or just not submitting the affidavit. Both per Ruther. He explained the Town has information the owner is out of compliance. The cure in this case is forcing a sale of the unit. 4.2. Update on Community Polling Discussion Presenter: George Ruther, Housing Director Ruther noted the Town spoke with our consultants regarding polling the community around several ballot initiatives. The consultants said the we don’t have to do anything now. In 45-60 days, the Town will reach the critical point for a decision. It could be challenging at this time to ask voters for more money due to economic status. We are in wait and see approach. Preliminary results from the 2020 Community Survey shows supportive comments around housing. A fair number of residents are undecided about issue. The Housing department is continuing to work with communications and consultants to find out what causes these people to be undecided, is it the information shared about the issue or the issue. Housing will take this issue back to Council the first part of July. 4.3. Update on Long-term Rental Incentives Ruther provided an update to the Authority. Ruther spoke with Tahoe about Landing Locals program. Match making service between landlords and tenants. Landing Locals becomes middleman in the process. They pair quality tenants with landlords. Have placed 60 thus far and mostly between absentee landlords. He sees additional opportunities for Tahoe. He sees it similar to how Vail Health rents units. Ruther is getting back with Tahoe. Truckee has signed up for the service. Landing Locals is paid by receiving 25%-50% of first month’s lease payment. Town of Truckee is plans to pay for the service for Truckee tenants. He was hopeful their program does additional vetting tenants and landlords. He mentioned the Town of Vail is hoping to make a program which includes ease of use as well. Program has potential, though he sees Vail providing more service. They are promoting for long term rental options in the Tahoe community. Lindstrom agrees the program has potential along with enhanced services. He thinks Vail should draft a program and if there is interest. Moffet thinks Finance has a decent list of Airbnb and short-term rentals. Reach out to those owners and see if they have interest in a similar program. 5. Matters from the Chairman and Authority Members 5.1. Matters from the Chairman and Authority Members Presenter: Steve Lindstrom, Chairman Lindstrom discussed the West Vail Master Plan with Community Development Director, Matt Gennett. The Housing Authority will have seat on an advisory committee. The process could take anywhere from 12-24 months. Morales attended Housing Colorado meeting which discussed AMI and income restrictions. Morales wondered if Council and Housing should pay attention to our real estate market noting there could be down valley opportunities. Should Council / Housing consider those opportunities? Ruther noted unless directed otherwise one policy statement addresses looking at all opportunities. He is contacted regularly regarding rental and purchase opportunities while addressing any unintended issues with units down valley. Moffet mentioned the State Land Board is still working with CDOT regarding the Eagle Valley site without involving Vail Resorts. The Town is also staying in touch with them as well per Ruther. CDOT knows the Town is interested. All issues are on hold due to COVID-19. Ruther is bringing the Middle Creek amended agreements to the May 26 meeting. VLHA is a party to those agreements. Lindstrom moved to leave the regular meeting into executive session. MOTION: LINDSTROM SECOND: MOFFET VOTE: 5-0 APPROVED 6. Executive Session 6.1. Executive Session per C.R.S. §24-6-402(4)(a)(b)(e) - to discuss the purchase, acquisition, lease, transfer or sale of real, personal or other property interests; for the purposes of receiving legal advice on specific legal questions; and to determine positions relative to matters that may be subject to negotiations regarding: Vail InDEED applications and deed restrictions and Middle Creek at Vail. Presenter: George Ruther, Housing Director 7. Any Action as a Result of Executive Session 7.1. Action as a Result of Executive Session Moffet motioned to direct staff to continue Vail InDEED negotiations pursuant to discussion in executive session. MOTION: MOFFET SECOND: MORALES VOTE: 5-0 APPROVED 8. Adjournment 8.1. Adjournment 5:00 PM (estimated time) Moffet motioned to adjourn the meeting at 5:00PM. MOTION: MOFFET SECOND: MORALES VOTE: 5-0 APPROVED 9. Future Agenda Items 9.1. Incentives for Long Term Rentals in the Town of Vail Housing Sites Discussion Land Banking (sale of GRFA) Public Health Housing Incentive, Eagle County Health 10. Next Meeting Date 10.1. Next Meeting Date May 26, 2020 Meeting agendas and materials can be accessed prior to meeting day on the Town of Vail website www.vailgov.com. All housing authority meetings are open to the public. Times and order of agenda are approximate, subject to change, and cannot be relied upon to determine at what time the Vail Local Housing Authority will discuss an item. Please call (970) 479-2150 for additional information. Please call 711 for sign language interpretation 48 hours prior to meeting time. Housing Department V ail Local Housing Authority Meeting Results June 9, 2020 3:00 PM Virtual 75 S. Frontage Road - Vail, Colorado, 81657 1. Call to Order 1.1. Virtual Meeting Part I 1.2. Virtual Meeting Part 2 1.3. Call to Order Lindstrom called the meeting order with a quorum present at 3:03 PM. Members in attendance are Lindstrom, Morales, McDougall and Moffet. Wilkins arrived at 3:15 PM. Ruther and Campbell are present from staff. 2. Citizen Participation 2.1. Citizen Participation John Plack from Vail Resorts was in attendance. 3. Approval of Minutes 3.1. VLHA May 26, 2020 Meeting Results MOTION: MOFFET SECOND: MORALES VOTE: 4-0 APPROVED 4. Main Agenda 4.1. Middle Creek at Vail – Approval of Amended Operating Agreement and Determination of Benefits to Persons of Low Income Presenter: George Ruther, Housing Director Ruther provided an overview update for the Authority. VLHA recently adopted an Amended and Restated Ground Lease for Middle Creek Village LLC. Required now is to amend the Operating Agreement between the VLHA and Middle Creek Village LLC. This affords Coughlin and Company to realize a property tax exemption from Eagle County. According to the Town attorney, Matt Mire, no changes have been made to purpose of the operating lease agreement and recommends the Authority approves agreement in addition to make finding of fact Middle Creek Village apt benefit persons of low income which is a statutory requirement for the Eagle County assessor to grant the property tax exemption. 4.2. Resolution No. 19, Series of 2020, A Resolution Making Findings Regarding Middle Creek Village andApproving anOperating Agreement for Middle Creek Village, LLC Presenter: George Ruther, Housing Director MOTION: MOFFET SECOND: MORALES VOTE: 4-0 APPROVED 4.3. Resolution No. 11, Series of 2020, a Resolution Approving the Purchase of a Deed Restriction Interest in Property (Type III Deed Restriction) in the Town of Vail Legally Described as Condominium Unit A, Building 2, Sandstone 70 at Vail, Eagle County, Colorado with a Physical Address of 909 Red Sandstone Road, Unit 2A, Vail Colorado; and Setting Forth Details in Regard Thereto. Presenter: Lynne Campbell, Housing Coordinator MOTION: MORALES SECOND: MC DOUGALL VOTE: 4-0 APPROVED 4.4. Resolution No. 12, Series of 2020, a Resolution Approving the Purchase of a Deed Restriction Interest in Property (Type III Deed Restriction) in the Town of Vail Legally Described as Unit 8, Building A, Wren House, Eagle County, Colorado with a Physical Address of 5024 Main Gore Drive South, Unit 8A, Vail Colorado; and Setting Forth Details in Regard Thereto. Presenter: Lynne Campbell, Housing Coordinator MOTION: WILKINS SECOND: MORALES VOTE: 5-0 APPROVED 4.5. Resolution No. 14, Series of 2020, a Resolution Approving the Purchase of a Deed Restriction Interest in Property (Type III Deed Restriction) in the Town of Vail Legally Described as Unit 6, Vail Heights Condominiums, Eagle County, Colorado with a Physical Address of 2079 Chamonix Lane, Unit 6, Vail Colorado; and Setting Forth Details in Regard Thereto. Presenter: Lynne Campbell, Housing Coordinator MOTION: MOFFET SECOND: MORALES VOTE: 5-0 APPROVED 4.6. Resolution No. 15, Series of 2020, a Resolution Approving the Purchase of a Deed Restriction Interest in Property (Type III Deed Restriction) in the Town of Vail Legally Described as Unit No. 13, Aspen Tree Condominiums, Eagle County, Colorado with a Physical Address of 931 Red Sandstone Road, Unit 13, Vail Colorado; and Setting Forth Details in Regard Thereto. Presenter: Lynne Campbell, Housing Coordinator MOTION: MORALES SECOND: MOFFET VOTE: 5-0 APPROVED 4.7. Resolution No. 16, Series of 2020, a Resolution Approving the Purchase of a Deed Restriction Interest in Property (Type III Deed Restriction) in the Town of Vail Legally Described as Condominium Unit A-26. The Valley Condominiums, Eagle County, Colorado with a Physical Address of 1524 Buffehr Creek Road, Unit A-26, Vail Colorado; and Setting Forth Details in Regard Thereto. Presenter: Lynne Campbell, Housing Coordinator MOTION: MOFFETSECOND: WILKINSVOTE:5-0 APPROVED 4.8. Resolution No. 17, Series of 2020, a Resolution Approving the Purchase of a Deed Restriction Interest in Property (Type III Deed Restriction) in the Town of Vail Legally Described as Condominium Unit A-8, Heather of Vail Condominiums, Eagle County, Colorado with a Physical Address of 5197 Black Gore Drive, Unit A-8, Vail Colorado; and Setting Forth Details in Regard Thereto. Presenter: Lynne Campbell, Housing Coordinator MOTION: MORALES SECOND: MOFFET VOTE: 5-0 APPROVED 4.9. Resolution No. 18, Series of 2020, a Resolution Approving the Purchase of a Deed Restriction Interest in Property (Type III Deed Restriction) in the Town of Vail Legally Described as Condominium Unit 8, Columbine West Condominiums, Eagle County, Colorado with a Physical Address of 2823 Kinnikinnick Road, Unit 8, Vail Colorado; and Setting Forth Details in Regard Thereto. Presenter: Lynne Campbell, Housing Coordinator MOTION: MOFFET SECOND: MORALES VOTE: 5-0 APPROVED 4.10. EHU Compliance Enforcement Policy Recommendation Presenter: George Ruther, Housing Director Ruther reviewed the reason for a compliance enforcement update and noted the Housing department is looking for a recommendation to the Vail Town Council for the June 16, 2020 meeting. There are opportunities for improvement and to simplify the annual compliance submittal process. The Town attorneys and Housing department recommend Zero tolerance, 100% compliance Create online compliance process A $250 fee for non-compliance A $100 per day, per infraction fine until non-compliance resolved A lien process on the property begins as soon as non-compliant and will be used as a fee collection method McDougall suggested an exemption or postpone method be codified to allow for exceptions for life circumstances so if an exemption is needed it is not arbitrary. Ruther will discuss with the attorneys noting the intention is 100% compliance. The Authority is in support of the policy recommendation. Ruther will bring back for final approval after receiving Council feedback. 5. Matters from the Chairman and Authority Members 5.1. Matters from the Chairman and Authority Members Presenter: Steve Lindstrom, Chairman Ruther provided an update and next steps for alterative housing sites and Booth Heights. Council requested 7 steps to address wildlife habitat. There is an opportunity to relocate the Booth Heights project to Middle Creek Lot 3. Middle Creek Village lease has to be amended and subdivision process first. The Town hired 359 Design to draft a concept of residential housing on Lot 3. Next step is to look at other sites that could accommodate housing, 3 have been identified and suggested by the Town Council: Donovan Park Middle Bench West Middle Creek Parcel, between Middle Creek Village and Solar Vail CDOT parcel at the corner of Spruce Way and Columbine Drive in East Vail The point of looking at alternate sites is to demonstrate the Town/Housing can identify and meet the housing plan goals. The Town needs to look for opportunities to relocate Children’s Garden of Learning (CGL). The Town looked for a partnership opportunity between Vail Recreation and CGL at opportunity to renovation the Vail Gymnastics center to accommodate an early learning center. Moffet expressed concern at the direction being taken. He thinks going this direction is a way to avoid political backlash for Booth Heights. Upside is an opportunity to redevelopment of Timber Ridge, thinks the Authority needs to weigh in on parking requirement updating. Why are we letting parking restrict density? Ruther stated the Town is looking at alternatives for other housing sites. Community Development has been instructed by Council to review alternatives and options to address parking with regarding to housing zone district. The Authority is concerned the Highline redevelopment project is a lost housing opportunity at no cost to the Town due to the recent height reduction and lost units. Morales noted Vail Health is on track to complete their Vail InDEED version of funding for a deed restriction. Vail health held a lottery for their employees and will contribute funds to the employee’s purchase in exchange for a deed restriction. This deed restriction will apply toward the new hospital’s employee housing requirement. The Authority will hold the June 23, 2020 meeting via Zoom and expect to have the July 14, 2020 meeting in the Council Chambers. Moffet motioned to leave the regular meeting and enter executive session. MOTION: MOFFET SECOND: MORALES VOTE: 5-0 APPROVED 6. Executive Session 6.1. Executive Session per C.R.S. §24-6-402(4)(a)(e) - to discuss the purchase, acquisition, lease, transfer, or sale of property interests and to determine positions, develop a strategy and instruct negotiators, regarding: submitted Vail InDEED applications and program details. Presenter: Lynne Campbell, Housing Coordinator Moffet motioned to exit executive session. Wilkins was not in executive session and did notrejoin the meeting. MOTION: MOFFET SECOND: MC DOUGALL VOTE: 4-0 APPROVED 7. Any Action as a Result of Executive Session 7.1. Action as a Result of Executive Session Morales motioned for Housing staff to continue with the Vail InDEED applications as reviewed in executive session. MOTION: MORALES SECOND: MOFFET VOTE: 4-0 APPROVED 8. Adjournment 8.1. Adjournment 5:10 PM MOTION: MC DOUGALL SECOND: MOFFET VOTE: 4-0 APPROVED 9. Future Agenda Items 9.1. Incentives for Long Term Rentals in the Town of Vail Housing Sites Discussion Land Banking (sale of GRFA) Public Health Housing Incentive, Eagle County Health 10. Next Meeting Date 10.1. Next Meeting Date June 23, 2020 Meeting agendas and materials can be accessed prior to meeting day on the Town of Vail website www.vailgov.com. All housing authority meetings are open to the public. Times and order of agenda are approximate, subject to change, and cannot be relied upon to determine at what time the Vail Local Housing Authority will discuss an item. Please call (970) 479-2150 for additional information. Please call 711 for sign language interpretation 48 hours prior to meeting time. Housing Department RESOLUTION NO. 20 Series of 2020 RESOLUTION APPROVING THE PURCHASE OF A DEED RESTRICTION INTEREST IN PROPERTY (TYPE III DEED RESTRICTION) IN THE TOWN OF VAIL LEGALLY DESCRIBED AS AT LOT 6-W, FINAL PLAT AND RESUBDIVISION OF LOT 6, VAIL LNTERMOUNTAIN SUBDIVISION, BLOCK 10, EAGLE COUNTY, COLORADO WITH A PHYSICAL ADDRESS OF 3120 BELLFLOWER DRIVE WEST UNIT, VAIL COLORADO; AND SETTING FORTH DETAILS IN REGARD THERETO. WHEREAS, the Vail Local Housing Authority (the “Authority”), in the Town of Vail, County of Eagle and State of Colorado is duly organized and existing under the laws of the State of Colorado; and WHEREAS, the members of the Authority have been duly appointed and qualified; and WHEREAS, the Authority considers it in the interest of the public health, safety and welfare to purchase a Type III Deed Restriction (the “Deed Restriction”) on the property legally described at Lot 6-W, Final Plat and Resubdivision of Lot 6, Vail lntermountain Subdivision, Block 10, as Town of Vail, Eagle County, Colorado with a physical address of 3120 Bellflower Drive West Unit, Vail Colorado (the “Property”); and NOW THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN OF VAIL, COLORADO THAT: 1. The purchase of the Deed Restriction on the Property is hereby approved by the Authority at the maximum purchase price of $133,650. 2. The Chairman of the Vail Local Housing Authority is hereby authorized to execute, on behalf of the Town, an agreement to purchase the Deed Restriction and to take whatever steps are necessary to complete the purchase of the Deed Restriction on the Property. 3. This resolution shall take effect immediately upon its passage. INTRODUCED, PASSED AND ADOPTED at a regular meeting of the Vail Local rd day of June, 2020. Housing Authority of the Town of Vail held this 23 Steve Lindstrom, Chairman of the Vail Local Housing Authority ATTEST: Lynne Campbell, Secretary of the Vail Local Housing Authority Resolution No. 20,Series of 2020 RESOLUTION NO. 21 Series of 2020 RESOLUTION APPROVING THE PURCHASE OF A DEED RESTRICTION INTEREST IN PROPERTY (TYPE III DEED RESTRICTION) IN THE TOWN OF VAIL LEGALLY DESCRIBED AS UNIT A-6, VAIL DAS SCHONE CONDOMINIUMS, EAGLE COUNTY, COLORADO WITH A PHYSICAL ADDRESS OF 2111 NORTH FRONTAGE ROAD WEST, UNIT A-6, VAIL COLORADO; AND SETTING FORTH DETAILS IN REGARD THERETO. WHEREAS, the Vail Local Housing Authority (the “Authority”), in the Town of Vail, County of Eagle and State of Colorado is duly organized and existing under the laws of the State of Colorado; and WHEREAS, the members of the Authority have been duly appointed and qualified; and WHEREAS, the Authority considers it in the interest of the public health, safety and welfare to purchase a Type III Deed Restriction (the “Deed Restriction”) on the property legally described as Unit A-6, Vail Das Schone Condominiums, Town of Vail, Eagle County, Colorado with a physical address of 2111 North Frontage Road West, Unit A-6, Vail Colorado (the “Property”); and NOW THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN OF VAIL, COLORADO THAT: 1. The purchase of the Deed Restriction on the Property is hereby approved by the Authority at the maximum purchase price of $57,000. 2. The Chairman of the Vail Local Housing Authority is hereby authorized to execute, on behalf of the Town, an agreement to purchase the Deed Restriction and to take whatever steps are necessary to complete the purchase of the Deed Restriction on the Property. 3. This resolution shall take effect immediately upon its passage. INTRODUCED, PASSED AND ADOPTED at a regular meeting of the Vail Local rd Housing Authority of the Town of Vail held this 23 day of June, 2020. Steve Lindstrom, Chairman of the Vail Local Housing Authority ATTEST: Lynne Campbell, Secretary of the Vail Local Housing Authority Resolution No. 21,Series of 2020 To: Vail Town Council From: George Ruther, Housing Director Date: June 2, 2020 Re: Alternate Housing Site Plan – Strategies for Implementation and Update on Progress 1. SUMMARY The purpose of this memorandum is to provide an update on the progress of the Vail Town Council’s initiative to explore an alternate path to achieving the Town’s adopted housing and environmental stewardship goals. Since announcing their intent to explore alternate paths forward following the approval of the Booth Heights development in East Vail, the Vail Town Council has met regularly in executive session to instruct negotiators on potential alternatives. This memorandum highlights a draft alternate housing site plan and outlines strategies for implementation. In doing so, the following topics will be presented and discussed: Sequence of Alternate Housing Site Plan Implementation Presentation of Renovation and Feasibility Studies for Vail Gymnastics Center Amended Professional Services Agreements for Pre-Construction Services, Etc Memorandum of Understanding by and between Town of Vail, Vail Resorts, and Triumph Development Detailed six-month timeline for implementation 2. BACKGROUND The Town has adopted goals and policies for maintaining and sustaining community in Vail through the acquisition of new deed restrictions for housing, protection from the hazards and risks associated with wildfire, and for wildlife habitat protection and environmental stewardship. By design, the adopted goals and polices are intended to be complimentary and supportive of one another. While priorities may change from time to time, no one single set of goals or policies is more important than another. A healthy balance amongst all the Town’s goals needs to be maintained. The Town’s goals are adopted with achievement in mind. For that reason, when goals are adopted, quantifiable measurements are established to track progress towards achieving the goal. In the instance of housing in Vail, the Vail Town Council and Vail Local Housing Authority have established a measurable goal of acquiring 1,000 new deed restrictions by the year 2027. As it pertains to wildlife habitat protection and environmental stewardship, a measurable goal of ensuring that habitat is maintained to current or improved levels of biological health as measured by indicator species and land use has been adopted. Presently, implementation actions are in place which are advancing the Town towards achieving both its housing and environmental stewardship goals. A series of actions have been identified to aid the Town in achieving its adopted goals as they relate to an alternate plan for the immediate development of the Booth Heights parcel. This includes wildfire fuels reduction, wildlife habitat improvements, and opportunities to development housing on certain town-owned properties. The information below highlights a number of housing-related actions currently underway to advance the alternate housing plan forward. These specific actions, as well as an update on progress of each, includes: A. Sequence of Alternate Housing Site Plan Implementation A draft 5-year action plan for implementing an alternate housing site plan has been prepared. The plan not only articulates an alternate housing site plan for the immediate development of the Booth Heights parcel, it also outlines opportunities to complete wildfire fuels reduction and wildlife habitat restoration and address other community needs. While far from final, the draft plan outlines a possible path forward which presently has favorably support from Vail Resorts and Triumph Development. A copy of the seven-step draft plan, dated June 2, 2020, has been attached for reference B. Presentation of Renovation and Feasibility Studies for Vail Gymnastics Center A key consideration of the draft alternate housing site plan is the potential renovation of the Vail Gymnastics Center into a new, multiple use facility for both gymnastics and early childhood education. Again, far from being final, the Town has hired local professionals Pierce/Austin Architects and RA Nelson to aid in the schematic design of a renovated facility. Additionally, a working group of technical experts and primary stakeholders, including Children’s Garden of Learning, Red Sandstone School and Vail Recreation District representatives, has been created to further understand the future potential of a new, multiple use facility. A copy of the schematic design and conceptual plans, including a more detailed narrative has been attached for reference. C. Amended Professional Services Agreements for Design Development, Pre- Construction Services, etc. As mentioned above, the Town has retained the professional consulting services of local professionals to aid in better understanding the opportunities afforded as a result of an alternate housing plan. If the Town Council wishes to continue forward with the initiative to explore of alternate housing sites additional professional consulting services will be needed. For instance, additional consulting services will be needed in the following areas: Legal Civil Engineering Surveying Code Compliance, Life/Safety Pre-construction State Licensing Traffic Structural Design Design and Architecture Town of Vail Page 2 MEP D. Memorandum of Understanding by and between Town of Vail, Vail Resorts, and Triumph Development On January 16, 2020, Vail Mayor Dave Chapin announced that the Town of Vail had approached representatives from Vail Resorts and Triumph Development with the objective of exploring an alternate approach to the Booth Heights development approved for East Vail. In doing so, it was acknowledged that the desire of the Town was to pursue a win-win outcome that achieved a balance between the adopted housing and environmental stewardship goals. Since the onset of this initiative, it has been understood that the three parties would need to execute various agreements to effectuate any mutually accepted alternate housing plan. To that end, presuming the three parties wish to move forward with an alternate plan, a memorandum of understanding (MOU) is recommended. An MOU is intended to express the convergence of will between the parties to achieve a shared set of desired outcomes or actions. In this instance, the MOU would serve as a non-binding agreement between the parties allowing each to act in good faith and invest in the alternate housing plan until such time as more formal agreements are needed. On May 15, 2020, Triumph Development shared a written response to the proposal forwarded by the Town on April 29, 2020. The Town’s initial proposal, plus Triumph’s response, would serve as a basis for a future MOU. E. Present a detailed six-month timeline for implementation Two detailed timelines for action and implementation have been drafted. One outlines the timeline needed to achieve housing on Lot 3, Middle Creek by November/December 2022 consistent with Triumph’s request, and the second outlines a less aggressive schedule, but still achieves all of the desired outcomes, only on a longer schedule. Both timelines were drafted with several key milestones and critical path items in mind. The milestones and critical path include: Wildfire fuels reduction and wildlife habitat restoration permitting and implementation Middle Creek at Vail Amended Land Lease and Minor Subdivision Negotiate/Document MOU, Legal Agreements, Extension of Entitlements Vail Gymnastics Center Renovations Lot 3, Middle Creek Housing Development Timber Ridge Village Apartments Redevelopment A copy of the two draft timelines have been attached for reference. 3. RECOMMENDATION Based upon the information provided, the Town staff recommends the following: Continue efforts underway towards receiving the proper permits and approvals needed for the wildfire fuels reduction and wildlife habitat restoration work and implement the seven phases of work. Town of Vail Page 3 Complete the land lease amendment and minor subdivision work underway with Coughlin & Company Initiate the steps necessary and implement a public process to discuss the renovation of the Vail Gymnastics Center Continue efforts currently underway with the Vail Gymnastics Center Renovation working group and provide regular updates Meet with Vail Resorts and Triumph Development to begin drafting a MOU by and between the parties Prepare a probable cost estimate based upon schematic design and conceptual plans for Vail Gymnastics Center renovations Continue to explore the development potential of Lot 3, Middle Creek as a future housing site th Prepare and present a proposed budget on June 16for additional professional consulting services Town of Vail Page 4 “HOME DELIVERY” Ensuring homes for both people and wildlife A 5-YEAR STRATEGIC ACTION PLAN June 2, 2020 A draft 5-Year Strategic Action Plan has been prepared recommending a series of actions the Town can take to realize a net increase of more than 450 new deed restrictions acquired in the Town of Vail by the year 2025 while pursuing wildfire fuels reduction and bighorn sheep habitat improvements in East Vail. This draft strategic action plan relies upon public/private partnerships and focuses primarily on 8 sites which include: Vail Gymnastics Facility (545 North Frontage Road W) Children’s Garden of Learning (129 N Frontage Rd W) Middle Creek at Vail (145 N Frontage Rd W) Timber Ridge Village Apartments (1281 N Frontage Rd W) CDoT East Vail Parcel (4313 Spruce Way) Booth Height Approved Development (3700 N Frontage Rd E) West Middle Creek Parcel (unassigned; between 165 and 501 N Frontage Rd W) Middle Bench (unassigned; between 1543 and 1593 Upper Matterhorn Circle) Each of the sites listed above serves a critical role towards successfully realizing several adopted community goals and objectives. These goal areas, including: housing, community sustainability, and environmental sustainability, economic development are vital to the long-term health and vibrancy of the community and the viability of this plan. To that end, no single goal is greater than the any other. Instead, the sum of the goals is greater than each of its parts and must be approached accordingly. This plan only succeeds with a holistic approach. The list of sites highlighted above is not to be considered all-inclusive. There are additional sites and a far greater number of opportunities to be considered and evaluated over time. Many of the additional sites and opportunities exist either down valley or as smaller one-off types of developments. A more comprehensive list of sites, actions and opportunities should be generated and will be required to achieve the goal of acquiring 1,000 net new deed restrictions by the year 2027. The list of sites above and the corresponding 7-step implementation process outlined below provides an immediate term response to an opportunity presently afforded the Town of Vail. Each of the 7-steps outlined are focused on a 5-year timeframe beginning on or about May 1, 2020 and extending out to May 1, 2025. Once implemented, and as proposed, the Town will have acquired as many as 735 of the total 1,000 new deed restrictions desired. This projection does not account for any additional deed restrictions acquired through other programs and initiatives such as Vail InDEED or impacts of development mitigation. The 7-step process of the Vail Housing 5-Year Strategic Plan are outlined below: 1 STEP #1 -BIGHORN SHEEP HABITAT RESTORATION Phase 1 & 2 - Finalize National Environmental Policy Act (NEPA), Environmental Assessment contract with SE Group, USFS and GIS/Mapping– (1 month - May 2020) Phase 3- Technical Reporting – Field assessments, desk assessments, study, (3 months - June 2020 - August 2020) o Wildlife/Vegetation/Wetlands o Silviculture/Fuels for proposed action o Hydrology o Cultural o Scenery o Recreation o Traffic o Air Quality Phase 4: Scoping – Develop the Proposed Action and Analysis Area – (30 day posting requirement) Prepare the EA over late fall through end of 2020, release document full EA draft decision document, public comment period (8 months - September 2020 - April 2021) Phase 5: EA and Draft Decision Document Preparation (1 month - April 2021) Phase 6: Objection Period and Final Decision Document Preparation (3 months - July 2021 – September 2021) Phase 7: Implementation o USFS permitting, planning, staffing for prescribed fire, mechanical treatment, (6 months – October 2020 – March 2021) o Communications, public outreach/open house – (2 months – January 2021 – February 2021 o Large-scale prescribed fire (helicopter) over 2 days and/or mechanical treatment (dependent upon outcome of Environmental Assessment) – (2 months April 2022 – May 2022 Note – The Vail Fire Department will continue mechanical treatment (above Bald Mountain Townhomes to Booth Creek) and prescribed fire on town-owned land and CDOT property as conditions allow (2 months - April 2021 - May 2021) STEP #2 - MIDDLE CREEK at VAIL LAND LEASE Middle Creek at Vail amended land lease negotiations – (three objectives): 1) to allow for long-term (> 12 months) master leasing 2) to allow for future vehicular access to West Middle Creek parcel. 3) remove Children’s Garden of Learning site from leasehold area. Amended and restated land lease agreement and minor subdivision completed – (2 month – May 2020 to June 2020) 2 STEP #3 – HOUSING ZONE DISTRICT APPROVALS Available land resources remain as a barrier to achieving the Town’s adopted housing goal. For obvious reasons, infill development within existing neighborhoods is the preferred approach to increasing the supply of deed-restricted homes in the community. The Housing (H) District has proven to be the surest way to ensure the future development of deed-restricted homes. To that end, additional sites in Vail need to be zoned to the Housing (H) District to ensure future opportunities exist to acquire net new deed restrictions. Those sites include: CDoT East Vail Parcel – 20 to 30 new deed restrictions West Middle Creek – 125 to 175 new deed restrictions Middle Bench – 20 to 30 new deed restrictions Initiate a rezoning application to rezone each of the parcels listed above to the Housing (H) District (3 months – June 2020 to August 2020) STEP #4 - VAIL GYMNASTICS FACILITY SITE Approve Vail Recreation District lease of Vail Gymnastics Facility (2 month - June 2020 to July 2020) Design and entitlement process (phased permits required) to renovate Vail Gymnastics Facility into a new, multiple use facility including gymnastics and an early childhood education center - (6 months – June 2020 to December 2020) Renovate Vail Gymnastics Facility into new multiple use facility - (12 months - October 2020 to October 2021) Children’s Garden of Learning permanently relocated to newly renovated multiple use building. New Children’s Garden of Learning completed and available for occupancy – (October 2021) STEP #5 – LOT 3, MIDDLE CREEK SITE Vacate Children’s Garden of Learning building demolish to provide site for new +/- 150 home deed- restricted apartment building (+/- 60,000 sq. ft.) Design and entitlement process to develop new apartment building (14 months – August 2020 to October 2021) Begin construction on new apartment building – (October 2021) New apartment building completed and available for occupancy – 14 months duration – (November 2022) 3 STEP #6 - TIMBER RIDGE VILLAGE APARTMENTS SITE Timber Ridge Village Apartments redevelopment to include a minimum of 220 new deed-restricted homes and a new, 8,000 square feet multi-use community facility. Negotiate Memorandum of Understanding/First Option – (2 months - July 2020 to August 2020) Design and entitlement process to redevelop Timber Ridge Village Apartments and new multi-use community facility Begin construction on redeveloped Timber Ridge Village Apartments – (May 2022) New Timber Ridge Village Apartments completed and available for phased occupancy – 18 to 20 months duration (November 2023 – January 2024) STEP #7 - BOOTH HEIGHTS DEVELOPMENT SITE Title to Booth Heights Development site to remain with Vail Resorts/Triumph Development. Approve development agreement extending entitlements until such time as habitat restoration is complete and 1,000 new deed restrictions goal is achieved – 3 months (June 2020 to August 2020) BENEFITS OF THE DRAFT 5-YEAR STRATEGIC ACTION PLAN There are many reasons to support the draft 5-year Strategic Action Plan. At the highest level it achieves the goals and objectives identified by the Vail Town Council when the Council unanimously determined to prepare and present Vail Resorts and Triumph Development with an alternate housing site plan proposal (April 29, 2020) to delay the immediate and imminent start of construction of the approved Booth Heights development plan. This plan is the culmination of the exploration of more than a dozen alternate site options and opportunities and nearly six months of discovery. The benefits of the draft 5-Year Strategic Action Plan include: Articulates a series of actions which result in a win/win outcome for all parties Results in only a temporary disruption of recreational services and amenities, not the elimination of services or amenities Checks all the Children’s Garden of Learning boxes Creates a “bundle of strategic actions” which advance the Town’s housing and environmental stewardship goals The plan is both actionable and realistic and provides a defined strategic path forward Achieves multiple adopted town goals and objectives, including affording time for wildfire fuels reduction and wildlife habitat enhancement work to be completed Demonstrates a need for a dedicated source of funding for housing and prioritizes specific projects for future expenditures Focuses almost exclusively on infill and redevelopment opportunities Utilizes a holistic approach aimed at addressing several goal areas concurrently 4 Sets a long-lasting Town Council legacy addressing two of the community’s most critical issues – availability of housing and environmental sustainability Favorably supported by Vail Resorts and Triumph Development, per their response of May 15, 2020 5