HomeMy WebLinkAbout2020-06-23 VLHA Meeting Agenda Packet
Vail Local Housing Authority Meeting Results
May 12, 2020
3:00 PM
Virtual
75 S. Frontage Road - Vail, Colorado, 81657
1. Call to Order
1.1. Call to Order
A quorum being present, Lindstrom called the meeting to order at 3:04PM
Present is Lindstrom, Morales, McDougall, and Moffet along with George Ruther,
Housing Director. Wilkins arrived at 3:13PM.
2. Citizen Participation
2.1. Citizen Participation
No one from the public is present.
3. Approval of Minutes
3.1. VLHA April 28, 2020 Meeting Results
Moffet motioned to table to the May 26, 2020 meeting.
MOTION: MOFFET SECOND: MORALES VOTE: 4-0 APPROVED
4. Main Agenda
4.1. 2019 EHU Compliance Update
Presenter: Lynne Campbell, Housing Coordinator
Tabled to May 26, 2020
Ruther stated the Town and Housing department is continuing to make progress on a
policy update. The Town continues to struggle with the non-compliant Chamonix
homeowner and have reached the point where contracts need to be executed or the
Town will take additional steps.
Moffet questioned if the issue is the owner is out of compliance or just not submitting
the affidavit.
Both per Ruther. He explained the Town has information the owner is out of
compliance. The cure in this case is forcing a sale of the unit.
4.2. Update on Community Polling Discussion
Presenter: George Ruther, Housing Director
Ruther noted the Town spoke with our consultants regarding polling the community
around several ballot initiatives. The consultants said the we don’t have to do
anything now. In 45-60 days, the Town will reach the critical point for a decision. It
could be challenging at this time to ask voters for more money due to economic
status. We are in wait and see approach.
Preliminary results from the 2020 Community Survey shows supportive comments
around housing. A fair number of residents are undecided about issue. The Housing
department is continuing to work with communications and consultants to find out
what causes these people to be undecided, is it the information shared about the
issue or the issue. Housing will take this issue back to Council the first part of July.
4.3. Update on Long-term Rental Incentives
Ruther provided an update to the Authority. Ruther spoke with Tahoe about Landing
Locals program. Match making service between landlords and tenants. Landing
Locals becomes middleman in the process. They pair quality tenants with landlords.
Have placed 60 thus far and mostly between absentee landlords.
He sees additional opportunities for Tahoe. He sees it similar to how Vail Health rents
units. Ruther is getting back with Tahoe. Truckee has signed up for the service.
Landing Locals is paid by receiving 25%-50% of first month’s lease payment. Town of
Truckee is plans to pay for the service for Truckee tenants.
He was hopeful their program does additional vetting tenants and landlords. He
mentioned the Town of Vail is hoping to make a program which includes ease of use
as well.
Program has potential, though he sees Vail providing more service. They are
promoting for long term rental options in the Tahoe community.
Lindstrom agrees the program has potential along with enhanced services. He thinks
Vail should draft a program and if there is interest.
Moffet thinks Finance has a decent list of Airbnb and short-term rentals. Reach out to
those owners and see if they have interest in a similar program.
5. Matters from the Chairman and Authority Members
5.1. Matters from the Chairman and Authority Members
Presenter: Steve Lindstrom, Chairman
Lindstrom discussed the West Vail Master Plan with Community Development
Director, Matt Gennett. The Housing Authority will have seat on an advisory
committee. The process could take anywhere from 12-24 months.
Morales attended Housing Colorado meeting which discussed AMI and income
restrictions. Morales wondered if Council and Housing should pay attention to our
real estate market noting there could be down valley opportunities. Should Council /
Housing consider those opportunities?
Ruther noted unless directed otherwise one policy statement addresses looking at all
opportunities. He is contacted regularly regarding rental and purchase opportunities
while addressing any unintended issues with units down valley.
Moffet mentioned the State Land Board is still working with CDOT regarding the
Eagle Valley site without involving Vail Resorts. The Town is also staying in touch
with them as well per Ruther. CDOT knows the Town is interested. All issues are on
hold due to COVID-19.
Ruther is bringing the Middle Creek amended agreements to the May 26 meeting.
VLHA is a party to those agreements.
Lindstrom moved to leave the regular meeting into executive session.
MOTION: LINDSTROM SECOND: MOFFET VOTE: 5-0 APPROVED
6. Executive Session
6.1. Executive Session per C.R.S. §24-6-402(4)(a)(b)(e) - to discuss the purchase,
acquisition, lease, transfer or sale of real, personal or other property interests; for the
purposes of receiving legal advice on specific legal questions; and to determine
positions relative to matters that may be subject to negotiations regarding: Vail
InDEED applications and deed restrictions and Middle Creek at Vail.
Presenter: George Ruther, Housing Director
7. Any Action as a Result of Executive Session
7.1. Action as a Result of Executive Session
Moffet motioned to direct staff to continue Vail InDEED negotiations pursuant to
discussion in executive session.
MOTION: MOFFET SECOND: MORALES VOTE: 5-0 APPROVED
8. Adjournment
8.1. Adjournment 5:00 PM (estimated time)
Moffet motioned to adjourn the meeting at 5:00PM.
MOTION: MOFFET SECOND: MORALES VOTE: 5-0 APPROVED
9. Future Agenda Items
9.1.
Incentives for Long Term Rentals in the Town of Vail
Housing Sites Discussion
Land Banking (sale of GRFA)
Public Health Housing Incentive, Eagle County Health
10. Next Meeting Date
10.1. Next Meeting Date May 26, 2020
Meeting agendas and materials can be accessed prior to meeting day on the Town of Vail
website www.vailgov.com. All housing authority meetings are open to the public. Times
and order of agenda are approximate, subject to change, and cannot be relied upon to
determine at what time the Vail Local Housing Authority will discuss an item. Please call
(970) 479-2150 for additional information. Please call 711 for sign language interpretation
48 hours prior to meeting time.
Housing Department
V ail Local Housing Authority
Meeting Results
June 9, 2020
3:00 PM
Virtual
75 S. Frontage Road - Vail, Colorado, 81657
1. Call to Order
1.1. Virtual Meeting Part I
1.2. Virtual Meeting Part 2
1.3. Call to Order
Lindstrom called the meeting order with a quorum present at 3:03 PM. Members in
attendance are Lindstrom, Morales, McDougall and Moffet. Wilkins arrived at 3:15
PM. Ruther and Campbell are present from staff.
2. Citizen Participation
2.1. Citizen Participation
John Plack from Vail Resorts was in attendance.
3. Approval of Minutes
3.1. VLHA May 26, 2020 Meeting Results
MOTION: MOFFET SECOND: MORALES VOTE: 4-0 APPROVED
4. Main Agenda
4.1. Middle Creek at Vail – Approval of Amended Operating Agreement and Determination
of Benefits to Persons of Low Income
Presenter: George Ruther, Housing Director
Ruther provided an overview update for the Authority. VLHA recently adopted an
Amended and Restated Ground Lease for Middle Creek Village LLC. Required now is
to amend the Operating Agreement between the VLHA and Middle Creek Village LLC.
This affords Coughlin and Company to realize a property tax exemption from Eagle
County. According to the Town attorney, Matt Mire, no changes have been made to
purpose of the operating lease agreement and recommends the Authority approves
agreement in addition to make finding of fact Middle Creek Village apt benefit persons
of low income which is a statutory requirement for the Eagle County assessor to grant
the property tax exemption.
4.2. Resolution No. 19, Series of 2020, A Resolution Making Findings Regarding Middle
Creek Village andApproving anOperating Agreement for Middle Creek Village, LLC
Presenter: George Ruther, Housing Director
MOTION: MOFFET SECOND: MORALES VOTE: 4-0 APPROVED
4.3. Resolution No. 11, Series of 2020, a Resolution Approving the Purchase of a Deed
Restriction Interest in Property (Type III Deed Restriction) in the Town of Vail Legally
Described as Condominium Unit A, Building 2, Sandstone 70 at Vail, Eagle County,
Colorado with a Physical Address of 909 Red Sandstone Road, Unit 2A, Vail
Colorado; and Setting Forth Details in Regard Thereto.
Presenter: Lynne Campbell, Housing Coordinator
MOTION: MORALES SECOND: MC DOUGALL VOTE: 4-0 APPROVED
4.4. Resolution No. 12, Series of 2020, a Resolution Approving the Purchase of a Deed
Restriction Interest in Property (Type III Deed Restriction) in the Town of Vail Legally
Described as Unit 8, Building A, Wren House, Eagle County, Colorado with a Physical
Address of 5024 Main Gore Drive South, Unit 8A, Vail Colorado; and Setting Forth
Details in Regard Thereto.
Presenter: Lynne Campbell, Housing Coordinator
MOTION: WILKINS SECOND: MORALES VOTE: 5-0 APPROVED
4.5. Resolution No. 14, Series of 2020, a Resolution Approving the Purchase of a Deed
Restriction Interest in Property (Type III Deed Restriction) in the Town of Vail Legally
Described as Unit 6, Vail Heights Condominiums, Eagle County, Colorado with a
Physical Address of 2079 Chamonix Lane, Unit 6, Vail Colorado; and Setting Forth
Details in Regard Thereto.
Presenter: Lynne Campbell, Housing Coordinator
MOTION: MOFFET SECOND: MORALES VOTE: 5-0 APPROVED
4.6. Resolution No. 15, Series of 2020, a Resolution Approving the Purchase of a Deed
Restriction Interest in Property (Type III Deed Restriction) in the Town of Vail Legally
Described as Unit No. 13, Aspen Tree Condominiums, Eagle County, Colorado with a
Physical Address of 931 Red Sandstone Road, Unit 13, Vail Colorado; and Setting
Forth Details in Regard Thereto.
Presenter: Lynne Campbell, Housing Coordinator
MOTION: MORALES SECOND: MOFFET VOTE: 5-0 APPROVED
4.7. Resolution No. 16, Series of 2020, a Resolution Approving the Purchase of a Deed
Restriction Interest in Property (Type III Deed Restriction) in the Town of Vail Legally
Described as Condominium Unit A-26. The Valley Condominiums, Eagle County,
Colorado with a Physical Address of 1524 Buffehr Creek Road, Unit A-26, Vail
Colorado; and Setting Forth Details in Regard Thereto.
Presenter: Lynne Campbell, Housing Coordinator
MOTION: MOFFETSECOND: WILKINSVOTE:5-0 APPROVED
4.8. Resolution No. 17, Series of 2020, a Resolution Approving the Purchase of a Deed
Restriction Interest in Property (Type III Deed Restriction) in the Town of Vail Legally
Described as Condominium Unit A-8, Heather of Vail Condominiums, Eagle County,
Colorado with a Physical Address of 5197 Black Gore Drive, Unit A-8, Vail Colorado;
and Setting Forth Details in Regard Thereto.
Presenter: Lynne Campbell, Housing Coordinator
MOTION: MORALES SECOND: MOFFET VOTE: 5-0 APPROVED
4.9. Resolution No. 18, Series of 2020, a Resolution Approving the Purchase of a Deed
Restriction Interest in Property (Type III Deed Restriction) in the Town of Vail Legally
Described as Condominium Unit 8, Columbine West Condominiums, Eagle County,
Colorado with a Physical Address of 2823 Kinnikinnick Road, Unit 8, Vail Colorado;
and Setting Forth Details in Regard Thereto.
Presenter: Lynne Campbell, Housing Coordinator
MOTION: MOFFET SECOND: MORALES VOTE: 5-0 APPROVED
4.10. EHU Compliance Enforcement Policy Recommendation
Presenter: George Ruther, Housing Director
Ruther reviewed the reason for a compliance enforcement update and noted the
Housing department is looking for a recommendation to the Vail Town Council for the
June 16, 2020 meeting. There are opportunities for improvement and to simplify the
annual compliance submittal process. The Town attorneys and Housing department
recommend
Zero tolerance, 100% compliance
Create online compliance process
A $250 fee for non-compliance
A $100 per day, per infraction fine until non-compliance resolved
A lien process on the property begins as soon as non-compliant and will be
used as a fee collection method
McDougall suggested an exemption or postpone method be codified to allow for
exceptions for life circumstances so if an exemption is needed it is not arbitrary.
Ruther will discuss with the attorneys noting the intention is 100% compliance.
The Authority is in support of the policy recommendation.
Ruther will bring back for final approval after receiving Council feedback.
5. Matters from the Chairman and Authority Members
5.1. Matters from the Chairman and Authority Members
Presenter: Steve Lindstrom, Chairman
Ruther provided an update and next steps for alterative housing sites and Booth
Heights. Council requested 7 steps to address wildlife habitat. There is an opportunity
to relocate the Booth Heights project to Middle Creek Lot 3. Middle Creek Village
lease has to be amended and subdivision process first. The Town hired 359 Design to
draft a concept of residential housing on Lot 3.
Next step is to look at other sites that could accommodate housing, 3 have been
identified and suggested by the Town Council:
Donovan Park Middle Bench
West Middle Creek Parcel, between Middle Creek Village and Solar Vail
CDOT parcel at the corner of Spruce Way and Columbine Drive in East Vail
The point of looking at alternate sites is to demonstrate the Town/Housing can identify
and meet the housing plan goals. The Town needs to look for opportunities to relocate
Children’s Garden of Learning (CGL). The Town looked for a partnership opportunity
between Vail Recreation and CGL at opportunity to renovation the Vail Gymnastics
center to accommodate an early learning center.
Moffet expressed concern at the direction being taken. He thinks going this direction
is a way to avoid political backlash for Booth Heights. Upside is an opportunity to
redevelopment of Timber Ridge, thinks the Authority needs to weigh in on parking
requirement updating. Why are we letting parking restrict density?
Ruther stated the Town is looking at alternatives for other housing sites. Community
Development has been instructed by Council to review alternatives and options to
address parking with regarding to housing zone district.
The Authority is concerned the Highline redevelopment project is a lost housing
opportunity at no cost to the Town due to the recent height reduction and lost units.
Morales noted Vail Health is on track to complete their Vail InDEED version of funding
for a deed restriction. Vail health held a lottery for their employees and will contribute
funds to the employee’s purchase in exchange for a deed restriction. This deed
restriction will apply toward the new hospital’s employee housing requirement.
The Authority will hold the June 23, 2020 meeting via Zoom and expect to have the
July 14, 2020 meeting in the Council Chambers.
Moffet motioned to leave the regular meeting and enter executive session.
MOTION: MOFFET SECOND: MORALES VOTE: 5-0 APPROVED
6. Executive Session
6.1. Executive Session per C.R.S. §24-6-402(4)(a)(e) - to discuss the purchase,
acquisition, lease, transfer, or sale of property interests and to determine positions,
develop a strategy and instruct negotiators, regarding: submitted Vail InDEED
applications and program details.
Presenter: Lynne Campbell, Housing Coordinator
Moffet motioned to exit executive session. Wilkins was not in executive session and
did notrejoin the meeting.
MOTION: MOFFET SECOND: MC DOUGALL VOTE: 4-0 APPROVED
7. Any Action as a Result of Executive Session
7.1. Action as a Result of Executive Session
Morales motioned for Housing staff to continue with the Vail InDEED applications as
reviewed in executive session.
MOTION: MORALES SECOND: MOFFET VOTE: 4-0 APPROVED
8. Adjournment
8.1. Adjournment 5:10 PM
MOTION: MC DOUGALL SECOND: MOFFET VOTE: 4-0 APPROVED
9. Future Agenda Items
9.1.
Incentives for Long Term Rentals in the Town of Vail
Housing Sites Discussion
Land Banking (sale of GRFA)
Public Health Housing Incentive, Eagle County Health
10. Next Meeting Date
10.1. Next Meeting Date June 23, 2020
Meeting agendas and materials can be accessed prior to meeting day on the Town of Vail
website www.vailgov.com. All housing authority meetings are open to the public. Times
and order of agenda are approximate, subject to change, and cannot be relied upon to
determine at what time the Vail Local Housing Authority will discuss an item. Please call
(970) 479-2150 for additional information. Please call 711 for sign language interpretation
48 hours prior to meeting time.
Housing Department
RESOLUTION NO. 20
Series of 2020
RESOLUTION APPROVING THE PURCHASE OF A DEED RESTRICTION INTEREST IN
PROPERTY (TYPE III DEED RESTRICTION) IN THE TOWN OF VAIL LEGALLY
DESCRIBED AS AT LOT 6-W, FINAL PLAT AND RESUBDIVISION OF LOT 6, VAIL
LNTERMOUNTAIN SUBDIVISION, BLOCK 10, EAGLE COUNTY, COLORADO WITH A
PHYSICAL ADDRESS OF 3120 BELLFLOWER DRIVE WEST UNIT, VAIL COLORADO;
AND SETTING FORTH DETAILS IN REGARD THERETO.
WHEREAS, the Vail Local Housing Authority (the “Authority”), in the Town of Vail, County
of Eagle and State of Colorado is duly organized and existing under the laws of the State of
Colorado; and
WHEREAS, the members of the Authority have been duly appointed and qualified; and
WHEREAS, the Authority considers it in the interest of the public health, safety and welfare to
purchase a Type III Deed Restriction (the “Deed Restriction”) on the property legally described
at Lot 6-W, Final Plat and Resubdivision of Lot 6, Vail lntermountain Subdivision, Block 10,
as
Town of Vail, Eagle County, Colorado with a physical address of 3120 Bellflower Drive West
Unit, Vail Colorado (the “Property”); and
NOW THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN OF
VAIL, COLORADO THAT:
1. The purchase of the Deed Restriction on the Property is hereby approved by the
Authority at the maximum purchase price of $133,650.
2. The Chairman of the Vail Local Housing Authority is hereby authorized to execute,
on behalf of the Town, an agreement to purchase the Deed Restriction and to take
whatever steps are necessary to complete the purchase of the Deed Restriction
on the Property.
3. This resolution shall take effect immediately upon its passage.
INTRODUCED, PASSED AND ADOPTED at a regular meeting of the Vail Local
rd
day of June, 2020.
Housing Authority of the Town of Vail held this 23
Steve Lindstrom,
Chairman of the Vail Local Housing Authority
ATTEST:
Lynne Campbell,
Secretary of the Vail Local Housing Authority
Resolution No. 20,Series of 2020
RESOLUTION NO. 21
Series of 2020
RESOLUTION APPROVING THE PURCHASE OF A DEED RESTRICTION INTEREST IN
PROPERTY (TYPE III DEED RESTRICTION) IN THE TOWN OF VAIL LEGALLY
DESCRIBED AS UNIT A-6, VAIL DAS SCHONE CONDOMINIUMS, EAGLE COUNTY,
COLORADO WITH A PHYSICAL ADDRESS OF 2111 NORTH FRONTAGE ROAD WEST,
UNIT A-6, VAIL COLORADO; AND SETTING FORTH DETAILS IN REGARD THERETO.
WHEREAS, the Vail Local Housing Authority (the “Authority”), in the Town of Vail, County
of Eagle and State of Colorado is duly organized and existing under the laws of the State of
Colorado; and
WHEREAS, the members of the Authority have been duly appointed and qualified; and
WHEREAS, the Authority considers it in the interest of the public health, safety and welfare to
purchase a Type III Deed Restriction (the “Deed Restriction”) on the property legally described
as Unit A-6, Vail Das Schone Condominiums, Town of Vail, Eagle County, Colorado with a
physical address of 2111 North Frontage Road West, Unit A-6, Vail Colorado (the “Property”);
and
NOW THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN OF
VAIL, COLORADO THAT:
1. The purchase of the Deed Restriction on the Property is hereby approved by the
Authority at the maximum purchase price of $57,000.
2. The Chairman of the Vail Local Housing Authority is hereby authorized to execute,
on behalf of the Town, an agreement to purchase the Deed Restriction and to take
whatever steps are necessary to complete the purchase of the Deed Restriction
on the Property.
3. This resolution shall take effect immediately upon its passage.
INTRODUCED, PASSED AND ADOPTED at a regular meeting of the Vail Local
rd
Housing Authority of the Town of Vail held this 23 day of June, 2020.
Steve Lindstrom,
Chairman of the Vail Local Housing Authority
ATTEST:
Lynne Campbell,
Secretary of the Vail Local Housing Authority
Resolution No. 21,Series of 2020
To: Vail Town Council
From: George Ruther, Housing Director
Date: June 2, 2020
Re: Alternate Housing Site Plan – Strategies for Implementation and Update on Progress
1. SUMMARY
The purpose of this memorandum is to provide an update on the progress of the Vail Town
Council’s initiative to explore an alternate path to achieving the Town’s adopted housing and
environmental stewardship goals. Since announcing their intent to explore alternate paths
forward following the approval of the Booth Heights development in East Vail, the Vail Town
Council has met regularly in executive session to instruct negotiators on potential alternatives.
This memorandum highlights a draft alternate housing site plan and outlines strategies for
implementation. In doing so, the following topics will be presented and discussed:
Sequence of Alternate Housing Site Plan Implementation
Presentation of Renovation and Feasibility Studies for Vail Gymnastics Center
Amended Professional Services Agreements for Pre-Construction Services, Etc
Memorandum of Understanding by and between Town of Vail, Vail Resorts, and
Triumph Development
Detailed six-month timeline for implementation
2. BACKGROUND
The Town has adopted goals and policies for maintaining and sustaining community in Vail
through the acquisition of new deed restrictions for housing, protection from the hazards and
risks associated with wildfire, and for wildlife habitat protection and environmental stewardship.
By design, the adopted goals and polices are intended to be complimentary and supportive of
one another. While priorities may change from time to time, no one single set of goals or
policies is more important than another. A healthy balance amongst all the Town’s goals needs
to be maintained.
The Town’s goals are adopted with achievement in mind. For that reason, when goals are
adopted, quantifiable measurements are established to track progress towards achieving the
goal. In the instance of housing in Vail, the Vail Town Council and Vail Local Housing Authority
have established a measurable goal of acquiring 1,000 new deed restrictions by the year 2027.
As it pertains to wildlife habitat protection and environmental stewardship, a measurable goal of
ensuring that habitat is maintained to current or improved levels of biological health as
measured by indicator species and land use has been adopted. Presently, implementation
actions are in place which are advancing the Town towards achieving both its housing and
environmental stewardship goals.
A series of actions have been identified to aid the Town in achieving its adopted goals as they
relate to an alternate plan for the immediate development of the Booth Heights parcel. This
includes wildfire fuels reduction, wildlife habitat improvements, and opportunities to
development housing on certain town-owned properties. The information below highlights a
number of housing-related actions currently underway to advance the alternate housing plan
forward. These specific actions, as well as an update on progress of each, includes:
A. Sequence of Alternate Housing Site Plan Implementation
A draft 5-year action plan for implementing an alternate housing site plan has been
prepared. The plan not only articulates an alternate housing site plan for the immediate
development of the Booth Heights parcel, it also outlines opportunities to complete
wildfire fuels reduction and wildlife habitat restoration and address other community
needs. While far from final, the draft plan outlines a possible path forward which
presently has favorably support from Vail Resorts and Triumph Development.
A copy of the seven-step draft plan, dated June 2, 2020, has been attached for
reference
B. Presentation of Renovation and Feasibility Studies for Vail Gymnastics Center
A key consideration of the draft alternate housing site plan is the potential renovation of
the Vail Gymnastics Center into a new, multiple use facility for both gymnastics and early
childhood education. Again, far from being final, the Town has hired local professionals
Pierce/Austin Architects and RA Nelson to aid in the schematic design of a renovated
facility. Additionally, a working group of technical experts and primary stakeholders,
including Children’s Garden of Learning, Red Sandstone School and Vail Recreation
District representatives, has been created to further understand the future potential of a
new, multiple use facility.
A copy of the schematic design and conceptual plans, including a more detailed
narrative has been attached for reference.
C. Amended Professional Services Agreements for Design Development, Pre-
Construction Services, etc.
As mentioned above, the Town has retained the professional consulting services of local
professionals to aid in better understanding the opportunities afforded as a result of an
alternate housing plan. If the Town Council wishes to continue forward with the initiative
to explore of alternate housing sites additional professional consulting services will be
needed. For instance, additional consulting services will be needed in the following
areas:
Legal Civil Engineering
Surveying Code Compliance,
Life/Safety
Pre-construction
State Licensing
Traffic
Structural Design
Design and Architecture
Town of Vail Page 2
MEP
D. Memorandum of Understanding by and between Town of Vail, Vail Resorts, and
Triumph Development
On January 16, 2020, Vail Mayor Dave Chapin announced that the Town of Vail had
approached representatives from Vail Resorts and Triumph Development with the
objective of exploring an alternate approach to the Booth Heights development approved
for East Vail. In doing so, it was acknowledged that the desire of the Town was to pursue
a win-win outcome that achieved a balance between the adopted housing and
environmental stewardship goals.
Since the onset of this initiative, it has been understood that the three parties would
need to execute various agreements to effectuate any mutually accepted alternate
housing plan. To that end, presuming the three parties wish to move forward with an
alternate plan, a memorandum of understanding (MOU) is recommended. An MOU is
intended to express the convergence of will between the parties to achieve a shared set
of desired outcomes or actions. In this instance, the MOU would serve as a non-binding
agreement between the parties allowing each to act in good faith and invest in the
alternate housing plan until such time as more formal agreements are needed.
On May 15, 2020, Triumph Development shared a written response to the proposal
forwarded by the Town on April 29, 2020. The Town’s initial proposal, plus Triumph’s
response, would serve as a basis for a future MOU.
E. Present a detailed six-month timeline for implementation
Two detailed timelines for action and implementation have been drafted. One outlines
the timeline needed to achieve housing on Lot 3, Middle Creek by November/December
2022 consistent with Triumph’s request, and the second outlines a less aggressive
schedule, but still achieves all of the desired outcomes, only on a longer schedule. Both
timelines were drafted with several key milestones and critical path items in mind. The
milestones and critical path include:
Wildfire fuels reduction and wildlife habitat restoration permitting and
implementation
Middle Creek at Vail Amended Land Lease and Minor Subdivision
Negotiate/Document MOU, Legal Agreements, Extension of Entitlements
Vail Gymnastics Center Renovations
Lot 3, Middle Creek Housing Development
Timber Ridge Village Apartments Redevelopment
A copy of the two draft timelines have been attached for reference.
3. RECOMMENDATION
Based upon the information provided, the Town staff recommends the following:
Continue efforts underway towards receiving the proper permits and approvals needed
for the wildfire fuels reduction and wildlife habitat restoration work and implement the
seven phases of work.
Town of Vail Page 3
Complete the land lease amendment and minor subdivision work underway with
Coughlin & Company
Initiate the steps necessary and implement a public process to discuss the renovation of
the Vail Gymnastics Center
Continue efforts currently underway with the Vail Gymnastics Center Renovation
working group and provide regular updates
Meet with Vail Resorts and Triumph Development to begin drafting a MOU by and
between the parties
Prepare a probable cost estimate based upon schematic design and conceptual plans
for Vail Gymnastics Center renovations
Continue to explore the development potential of Lot 3, Middle Creek as a future housing
site
th
Prepare and present a proposed budget on June 16for additional professional
consulting services
Town of Vail Page 4
“HOME DELIVERY”
Ensuring homes for both people and wildlife
A 5-YEAR STRATEGIC ACTION PLAN
June 2, 2020
A draft 5-Year Strategic Action Plan has been prepared recommending a series of actions the Town can
take to realize a net increase of more than 450 new deed restrictions acquired in the Town of Vail by the
year 2025 while pursuing wildfire fuels reduction and bighorn sheep habitat improvements in East Vail.
This draft strategic action plan relies upon public/private partnerships and focuses primarily on 8 sites
which include:
Vail Gymnastics Facility (545 North Frontage Road W)
Children’s Garden of Learning (129 N Frontage Rd W)
Middle Creek at Vail (145 N Frontage Rd W)
Timber Ridge Village Apartments (1281 N Frontage Rd W)
CDoT East Vail Parcel (4313 Spruce Way)
Booth Height Approved Development (3700 N Frontage Rd E)
West Middle Creek Parcel (unassigned; between 165 and 501 N Frontage Rd W)
Middle Bench (unassigned; between 1543 and 1593 Upper Matterhorn Circle)
Each of the sites listed above serves a critical role towards successfully realizing several adopted
community goals and objectives. These goal areas, including:
housing, community sustainability, and
environmental sustainability,
economic development
are vital to the long-term health and vibrancy of the community and the viability of this plan. To that
end, no single goal is greater than the any other. Instead, the sum of the goals is greater than each of its
parts and must be approached accordingly. This plan only succeeds with a holistic approach.
The list of sites highlighted above is not to be considered all-inclusive. There are additional sites and a
far greater number of opportunities to be considered and evaluated over time. Many of the additional
sites and opportunities exist either down valley or as smaller one-off types of developments. A more
comprehensive list of sites, actions and opportunities should be generated and will be required to
achieve the goal of acquiring 1,000 net new deed restrictions by the year 2027.
The list of sites above and the corresponding 7-step implementation process outlined below provides an
immediate term response to an opportunity presently afforded the Town of Vail. Each of the 7-steps
outlined are focused on a 5-year timeframe beginning on or about May 1, 2020 and extending out to
May 1, 2025. Once implemented, and as proposed, the Town will have acquired as many as 735 of the
total 1,000 new deed restrictions desired. This projection does not account for any additional deed
restrictions acquired through other programs and initiatives such as Vail InDEED or impacts of
development mitigation.
The 7-step process of the Vail Housing 5-Year Strategic Plan are outlined below:
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STEP #1 -BIGHORN SHEEP HABITAT RESTORATION
Phase 1 & 2 - Finalize National Environmental Policy Act (NEPA), Environmental Assessment
contract with SE Group, USFS and GIS/Mapping– (1 month - May 2020)
Phase 3- Technical Reporting – Field assessments, desk assessments, study, (3 months - June
2020 - August 2020)
o Wildlife/Vegetation/Wetlands
o Silviculture/Fuels for proposed action
o Hydrology
o Cultural
o Scenery
o Recreation
o Traffic
o Air Quality
Phase 4: Scoping – Develop the Proposed Action and Analysis Area – (30 day posting
requirement) Prepare the EA over late fall through end of 2020, release document full EA draft
decision document, public comment period (8 months - September 2020 - April 2021)
Phase 5: EA and Draft Decision Document Preparation (1 month - April 2021)
Phase 6: Objection Period and Final Decision Document Preparation (3 months - July 2021 –
September 2021)
Phase 7: Implementation
o USFS permitting, planning, staffing for prescribed fire, mechanical treatment, (6 months
– October 2020 – March 2021)
o Communications, public outreach/open house – (2 months – January 2021 – February
2021
o Large-scale prescribed fire (helicopter) over 2 days and/or mechanical treatment
(dependent upon outcome of Environmental Assessment) – (2 months April 2022 – May
2022
Note – The Vail Fire Department will continue mechanical treatment (above Bald Mountain
Townhomes to Booth Creek) and prescribed fire on town-owned land and CDOT property as
conditions allow (2 months - April 2021 - May 2021)
STEP #2 - MIDDLE CREEK at VAIL LAND LEASE
Middle Creek at Vail amended land lease negotiations – (three objectives):
1) to allow for long-term (> 12 months) master leasing
2) to allow for future vehicular access to West Middle Creek parcel.
3) remove Children’s Garden of Learning site from leasehold area.
Amended and restated land lease agreement and minor subdivision completed – (2 month – May 2020
to June 2020)
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STEP #3 – HOUSING ZONE DISTRICT APPROVALS
Available land resources remain as a barrier to achieving the Town’s adopted housing goal. For obvious
reasons, infill development within existing neighborhoods is the preferred approach to increasing the
supply of deed-restricted homes in the community. The Housing (H) District has proven to be the surest
way to ensure the future development of deed-restricted homes. To that end, additional sites in Vail
need to be zoned to the Housing (H) District to ensure future opportunities exist to acquire net new
deed restrictions. Those sites include:
CDoT East Vail Parcel – 20 to 30 new deed restrictions
West Middle Creek – 125 to 175 new deed restrictions
Middle Bench – 20 to 30 new deed restrictions
Initiate a rezoning application to rezone each of the parcels listed above to the Housing (H) District (3
months – June 2020 to August 2020)
STEP #4 - VAIL GYMNASTICS FACILITY SITE
Approve Vail Recreation District lease of Vail Gymnastics Facility (2 month - June 2020 to July 2020)
Design and entitlement process (phased permits required) to renovate Vail Gymnastics Facility into a
new, multiple use facility including gymnastics and an early childhood education center - (6 months –
June 2020 to December 2020)
Renovate Vail Gymnastics Facility into new multiple use facility - (12 months - October 2020 to October
2021)
Children’s Garden of Learning permanently relocated to newly renovated multiple use building.
New Children’s Garden of Learning completed and available for occupancy – (October 2021)
STEP #5 – LOT 3, MIDDLE CREEK SITE
Vacate Children’s Garden of Learning building demolish to provide site for new +/- 150 home deed-
restricted apartment building (+/- 60,000 sq. ft.)
Design and entitlement process to develop new apartment building (14 months – August 2020 to
October 2021)
Begin construction on new apartment building – (October 2021)
New apartment building completed and available for occupancy – 14 months duration – (November
2022)
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STEP #6 - TIMBER RIDGE VILLAGE APARTMENTS SITE
Timber Ridge Village Apartments redevelopment to include a minimum of 220 new deed-restricted
homes and a new, 8,000 square feet multi-use community facility.
Negotiate Memorandum of Understanding/First Option – (2 months - July 2020 to August 2020)
Design and entitlement process to redevelop Timber Ridge Village Apartments and new multi-use
community facility
Begin construction on redeveloped Timber Ridge Village Apartments – (May 2022)
New Timber Ridge Village Apartments completed and available for phased occupancy – 18 to 20 months
duration (November 2023 – January 2024)
STEP #7 - BOOTH HEIGHTS DEVELOPMENT SITE
Title to Booth Heights Development site to remain with Vail Resorts/Triumph Development.
Approve development agreement extending entitlements until such time as habitat restoration is
complete and 1,000 new deed restrictions goal is achieved – 3 months (June 2020 to August 2020)
BENEFITS OF THE DRAFT 5-YEAR STRATEGIC ACTION PLAN
There are many reasons to support the draft 5-year Strategic Action Plan. At the highest level it
achieves the goals and objectives identified by the Vail Town Council when the Council unanimously
determined to prepare and present Vail Resorts and Triumph Development with an alternate housing
site plan proposal (April 29, 2020) to delay the immediate and imminent start of construction of the
approved Booth Heights development plan. This plan is the culmination of the exploration of more than
a dozen alternate site options and opportunities and nearly six months of discovery.
The benefits of the draft 5-Year Strategic Action Plan include:
Articulates a series of actions which result in a win/win outcome for all parties
Results in only a temporary disruption of recreational services and amenities, not the
elimination of services or amenities
Checks all the Children’s Garden of Learning boxes
Creates a “bundle of strategic actions” which advance the Town’s housing and environmental
stewardship goals
The plan is both actionable and realistic and provides a defined strategic path forward
Achieves multiple adopted town goals and objectives, including affording time for wildfire fuels
reduction and wildlife habitat enhancement work to be completed
Demonstrates a need for a dedicated source of funding for housing and prioritizes specific
projects for future expenditures
Focuses almost exclusively on infill and redevelopment opportunities
Utilizes a holistic approach aimed at addressing several goal areas concurrently
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Sets a long-lasting Town Council legacy addressing two of the community’s most critical issues –
availability of housing and environmental sustainability
Favorably supported by Vail Resorts and Triumph Development, per their response of May 15,
2020
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