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Home My WebLink About2020-05-05 Agenda and Supporting Documentation Town Council Evening Meeting Agenda VAIL TO W N C O U N C IL R E G U L AR ME E TIN G Evening Agenda Virtual 6:00 P M, May 5, 2020 Notes: Times of items are approximate, subject to c hange, and cannot be relied upon to determine what time C ounc il will consider an item. Public comment will be taken on each agenda item. Citizen participation offers an opportunity for citizens to express opinions or ask questions regarding town services, policies or other matters of community conc ern, and any items that are not on the agenda. Please attempt to keep c omments to three minutes; time limits established are to provide efficienc y in the c onduct of the meeting and to allow equal opportunity for everyone wishing to speak. 1.Citizen Participation (10 min.) 2.Any action as a result of executive session 3.D R B / P E C Update (5 min.) 3.1.D RB / P E C Update Presenter(s): J onathan Spence, Senior Planner 4.Presentations / Discussion 4.1.November 2020 Ballot I nitiative Polling Discussion – Long-Term Funding for Housing and Similar Efforts in Support of Economic Recovery 30 min. Presenter(s): George Ruther, Housing Director, David Flaherty, Magellan Strategies, Scott Robson, Town Manager Action Requested of Council: Provide direction on whether to pursue a second community polling survey on long-term funding for housing and/or similar efforts in support of Vail's economic recovery Background: Prior to the onset of the Covid-19 global pandemic the Vail Town Council and the Vail Local Housing Authority had been collaborating and discussing the pursuit of a long-term source of funding for housing in the Vail community. Given the onset of the pandemic circumstances have changed and it is appropriate to revisit this topic at this time. Staff Recommendation: The town staff recommends the Vail Town Council provide answers to the following questions: Should the town staff continue forward with a second community polling survey on the topic of establishing a dedicated, long-term source of funding for deed-restricted housing programs and developments in Vail, and should the polling include questions about broader additional economic stimulus initiatives aimed at financially supporting Vail’s economic recovery. May 5, 2020 - Page 1 of 122 4.2.W est Vail Master Plan Update 15 min. Presenter(s): Matt Gennett, Community Development Director Action Requested of Council: Review and provide feedback on the attached memorandum and outline, and provide feedback on presentation. Background: The intent of the W est Vail Master Plan is to envision planning, zoning, and design options as well as transportation infrastructure, housing, and economic development for the West Vail area. The planning process is expected to take between 12 and 18 months, with final plan adoption by Town Council in the spring/summer of 2021 4.3.Vail Recovery Efforts in response to the Public Health Crisis Municipal Operations Recovery Plan Special Events Update Vail Economic Recovery Team (V E A C) Community Relief Fund Update Recession Plan and Budget I mpacts 60 min. Presenter(s): Scott Robson, Town Manager Action Requested of Council: No action requested. Background: Town staff will present updates about ongoing planning efforts in key areas in response to the latest public health orders from Eagle County. Town staff have been updating and defining next phases in its Municipal Operations Recovery Plan along with reviewing event programming with event promoters that were slated throughout the summer. There will be an introduction of the recently formed Vail Economic Recovery Team whose mission will include studying and making recommendations on how Vail will reboot its business economy. I n addition, there will be a recap about the status of the town’s Community Relief Fund program. Lastly, the finance department will present a revised budget taking into consideration the major/critical stages of the recession plan. 5.Action Items 5.1.Ordinance No. 5, Series of 2020, An Ordinance Reducing the Numbers of Board Members Required to Serve on the Town of Vail Arts Board 5 min. Presenter(s): Matt Mire, Town Attorney Action Requested of Council: Approve, approve with amendments or deny Ordinance No. 5, Series of 2020 upon first reading Background: The Vail Town Council wishes to reduce the number of board members required to serve on the Town of Vail Arts Board from seven members to five members. Staff Recommendation: Approve, approve with amendments or deny Ordinance No. 5, Series of 2020 upon first reading. 6.Consent Agenda (5 min.) 6.1.March 3, 2020 Town Council Meeting Minutes 6.2.March 17, 2020 Town Council Meeting Minutes 6.3.March 24 Town Council Special Meeting Minutes 6.4.March 31, 2020 Town Council Special Meeting Minutes May 5, 2020 - Page 2 of 122 6.5.Resolution No. 18, Series of 2020, A Resolution of the Vail Town Council Extending the Declaration of a Local Disaster Emergency Background: An update about the Town's response to Eagle County's Standing Public Health Order Related to Events and Town of Vail operational changes in an effort to mitigate spread of C OV I D 19. Review executed Order Declaring a Local Disaster Emergency in and for the Town of Vail, Colorado and consideration of adopting Resolution that addresses extending the local disaster emergency time-frame. Staff Recommendation: Approve, approve with amendments or deny Resolution No. 18, Series of 2020. 6.6.Police Dept. Rooftop Airhandling Units Contract to American Mechanical Services Background: The P D roof top units provide heat and cooling for the P OD interior space.There are eight units total. The current plan is to replace two unit a year for the next four years. The replacements will be state of the art high efficiency units. Three bids were received for this work. Staff Recommendation: Authorize the Town Manager to enter into an agreement, in a form approved by the Town Attorney, with American Mechanical Services in the amount not to exceed, $81,482 6.7.Publc Work Shop Retaining W all Contract to Hyder Construction Background: On April 4, 2020, the town staff provided an update on the project and received direction from the Town Council to solicit bids through Hyder Construction for the Public Works Shop Yard Expansion Retaining W all and Utility project. The proposal is within the project budget provided to Town Council on April 4. The project will not only construct the wall but will place an additional 15,000 C Y of material at the Bald Mountain berm. Staff Recommendation: Authorize the Town Manager to enter into an agreement, in a form approved by the Town Attorney, with Hyder Construction in the amount not to exceed, $4,629,652. 7.Town Manager Report (10 min.) 8.Information Update (5 min.) 8.1.April Revenue Update 8.2.V LHA April 14, 2020 Meeting Results 9.Matters from Mayor, Council and Commitee Reports (10 min.) 10.Adjournment 10.1.Adjournment 8:35 pm estimate Meeting agendas and materials can be acc es s ed prior to meeting day on the Town of Vail webs ite www.vailgov.com. All town c ouncil meetings will be streamed live by High F ive Ac cess Media and available May 5, 2020 - Page 3 of 122 for public viewing as the meeting is happening. T he meeting videos are als o posted to High F ive Ac cess Media website the week following meeting day, www.highfivemedia.org. P leas e c all 970-479-2136 for additional information. S ign language interpretation is available upon reques t with 48 hour notification dial 711. May 5, 2020 - Page 4 of 122 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C: D R B / P E C Update P RE S E NT E R(S ): J onathan S pence, Senior P lanner AT TAC H ME N TS: Description April 15, 2020 D R B Meeting Results April 27, 2020 P E C Meeting Results May 5, 2020 - Page 5 of 122 DESIGN REVIEW BOARD April 15, 2020, 3:00 PM Town Council Chambers 75 S. Frontage Road - Vail, Colorado, 81657 1. Call to Order 1.1. Link to Virtual Meeting Password: 136664 Or join by phone: Dial US: +1 346 248 7799 Webinar ID: 992 901 644 1.2. Attendance Present: Kit Austin, David Campbell, Doug Cahill, Peter Cope, John Rediker Absent: None 2. Main Agenda 2.1. DRB20-0090 - Knuepfer Residence Conceptual review of new construction Address/Legal Description: 748 Potato Patch Drive/Lot 7, Vail Potato Patch Filing 2 Applicant: David R. Knuepfer Qualified Personal Residence Trust, represented by Berglund Architects Planner: Greg Roy 2.2. DRB20-0034 - 2139 Vail LLC Residence Final review of new construction (Duplex) Address/Legal Description: 2139 Chamonix Lane / Lot 11, Vail Heights Filing 1 Applicant: 2139 Vail LLC, represented by Pure Design Studio Planner: Greg Roy David Campbell moved to approve . John Rediker seconded the motion and it passed (5-0). 2.3. DRB20-0089 - Bighorn Townhouses Final review of new construction (garage/trash enclosure/parking) Address/Legal Description: 4722 Meadow Drive/Bighorn Townhouses Applicant: Bighorn Townhouse Association, Inc., represented by Rocky Mountain GC LLC Planner: Jonathan Spence John Rediker moved to table to May 6, 2020. David Campbell seconded the motion and it passed (5-0). 2.4. DRB20-0079 - Vail Health Final review of a comprehensive sign program Address/Legal Description: 180 South Frontage Road West/Lot E & F, Vail Village Filing 2 May 5, 2020 - Page 6 of 122 Applicant: Vail Clinic Inc Vail Valley Medical Center, represented by Braun Associates Inc. Planner: Jonathan Spence David Campbell moved to table to May 6, 2020. Peter Cope se conded the motion and it passed (5-0). 2.5. DRB20-0056 - Town of Vail Final review of an exterior alteration (shoring wall) Address/Legal Description: 1289 Elkhorn Drive/Unplatted - TOV Public Works Bus Barn Applicant: Town of Vail, represented by Victor Mark Donaldson Architects Planner: Erik Gates John Rediker moved to approve. David Campbell seconded the motion and it passed (4-1). Nays (1): Cope 2.6. DRB20-0097 - Marriott Residence Inn Final review of new construction (introductory presentation - no decision requested) Address/Legal Description: 1783 North Frontage Road West/Lot 9, Buffehr Creek Resubdivision Applicant: Vail Hotel Group LLC, represented by Mauriello Planning Group Planner: Erik Gates John Rediker moved to table to May 20, 2020. David Campbell seconded the motion and it passed (5-0). 3. Staff Approvals 3.1. DRB20-0074 - Davis Residence Final review of a change to approved plans (fireplace/landscaping) Address/Legal Description: 1543 Matterhorn Circle Unit 4/Lot 4, Parkside Villas Applicant: Stuart & Charlotte Davis, represented by Beth Levine Architect Inc. Planner: Greg Roy 3.2. DRB20-0075 - Conners Residence Final review of a tree removal Address/Legal Description: 2427 Garmisch Drive Unit A/Lot 13, Block H, Vail Das Schone Filing 2 Applicant: Thomas J. Conners Trust Planner: Greg Roy 3.3. DRB20-0078 - De Abiega Residence Final review of change to approved plans (eliminating addition) Address/Legal Description: 360 East Lionshead Circle, unit 9 / Vail Lionshead Filing 2 (Lodge at Lionshead) Applicant: Jose De Abiega, represented by KH Webb Architects Planner: Erik Gates May 5, 2020 - Page 7 of 122 3.4. DRB20-0082 - Deighan Residence Final review of an exterior alteration (door/fire pit) Address/Legal Description: 1163 Cabin Circle/Lot 1, Block 2, Vail Valley Filing 1 Applicant: Kevin Deighan, represented by Mike Foster Planner: Erik Gates 3.5. DRB20-0084 - Seiders Vail Getaway LLC Final review of an addition Address/Legal Description: 1 Vail Road Unit 8104/Lot A -C, Vail Village Filing 2 Applicant: Seiders Vail Getaway LLC, represented by Current Architects Planner: Erik Gates 3.6. DRB20-0085 - Leader Residence Final review of an addition Address/Legal Description: 4515 Bighorn Road/Lot 6 & 7, Block 1, Bighorn Subdivision 3rd Addition Applicant: Charles Leader, represented by Current Architects Planner: Erik Gates 3.7. DRB20-0087 - Lionshead Ticket Office Final review of exterior alteration (window & door) Address/Legal Description: 520 E Lionshead Circle, unit C1 / Vail Lionshead Filing1 Applicant: Vail Resorts, represented by VMDA Planner: Greg Roy 3.8. DRB20-0088 - Gerald R. Ford Amphitheater Final review of new signs (3) Address/Legal Description: 540 South Frontage Road East/Unplatted - Ford Park Amphitheater Applicant: Gerald R. Ford Amphitheater/Vail Valley Foundation, represented by Zehren and Associates, Inc. Planner: Jonathan Spence 3.9. DRB20-0095 - Langmaid Residence Final review of a change to approved plans (windows/railings/roof) Address/Legal Description: 2953 Bellflower Drive/Lot 5, Block 6, Vail Intermountain Development Subdivision Applicant: Peter Casabonne Planner: Jonathan Spence 3.10. DRB20-0098 - 4VTE Corp Final review of an exterior alteration (windows/slider) Address/Legal Description: 433 Gore Creek Drive Unit 4/Lot 7 -15, Block 4, Vail Village Filing 1 Applicant: 4VTE Corp, represented by Nedbo Construction Planner: Jonathan Spence 3.11. DRB20-0099 - Kjesbo Residence Final review of exterior alteration (vents) Address/Legal Description: 2800 Aspen Lane B / Vail Village Filing 11 Applicant: Roland Kjesbo, Nedbo Construction Planner: Jonathan Spence 3.12. DRB20-0101 - Kelton Residence Change to approved plans (siding & windows) May 5, 2020 - Page 8 of 122 Address/Legal Description: 1034 Homestake Circle / Vail Village Filing 7 Applicant: Arthur Kelton, represented by KH Webb Architects Planner: Greg Roy 3.13. DRB20-0102 - Ogden Residence Final review of a tree removal Address/Legal Description: 2119 Cham onix Lane Unit B/Lot 12, Vail Heights Filing 1 Applicant: Ogden Trust, represented by Old Growth Tree Service Planner: Jonathan Spence 3.14. DRB20-0105 - Novikoff Residence Final review of a change to approved plans (windows/sliders) Address/Legal Description: 598 Vail Valley Drive (east condo)/Parcel 3, Golden Peak Penthouse Condominiums Applicant: Harold & Amy Novikoff, represented by KH Webb Architects Planner: Jonathan Spence 3.15. DRB20-0106 - Mullinix Residence Final review of a change to approved plans (ston e veneer) Address/Legal Description: 2745 Bald Mountain Road/Lot 5, Block 2, Vail Village Filing 13 Applicant: Constance Mullinix, represented by Sawatch Land Co. Inc. Planner: Jonathan Spence 3.16. DRB20-0107 - Breco Holdings LLC Final review of a change to approved plans (time extension) Address/Legal Description: 1517 Vail Valley Drive Unit 2/Lot 12, Block 3, Vail Valley Filing 1 Applicant: Breco Holdings LLC, represented by KH Webb Architects Planner: Jonathan Spence 3.17. DRB20-0108 - Colorado Partial LLC Final review of a change to approved plans (windows) Address/Legal Description: 1825 Sunburst Drive/Lot 4, Vail Valley Filing 3 Applicant: Colorado Partial LLC, represented by Scully Building Corp. Planner: Jonathan Spence The applications and information abou t the proposals are available for public inspection during regular office hours at the Town of Vail Community Development Department, 75 South Frontage Road. The public is invited to attend the project orientation and the site visits that precede the public hearing in the Town of Vail Town Council Chambers. Times and order of items are approximate, subject to change, and cannot be relied upon to determine at what time the Design Review Board will consider an item. Please call 970 -479-2138 for additional information. Sign language interpretation available upon request with 24 -hour notification, dial 711. May 5, 2020 - Page 9 of 122 P L ANNI NG AND E NV I RO NM E NTAL C O M M I S S I O N April 27, 2020, 1:00 P M Virtual 75 S. F rontage Road - Vail, Colorado, 81657 1.Call to Order 1.1.Zoom Meeting: I n accordance with current public health guidelines, this meeting will be held virtually. Register in advance for this webinar: https://zoom.us/j/266241669 After registering, you will receive a confirmation email containing information about joining the webinar. 1.2.Attendance Present: Ludwig Kurz, Karen Perez, Henry Pratt, J ohn-Ryan Lockman, Rollie Kjesbo, Pete Seibert, Brian Gillette Absent: Perez was absent from the middle of the discussion on item 2.2 through the rest of the meeting 1.3.Election of Officers Brian Gillette moved to approve Karen Perez as Vice Chair. Rollie Kjesbo seconded the motion and it passed (7-0). Brian Gillette moved to approve Ludwig Kurz as Chair. Rollie Kjesbo seconded the motion and it passed (7-0). 2.Main Agenda 2.1.A request for the review of a variance from Section 11-6 Business and Building I dentification Signs, Vail Town Code, in accordance with the provisions of Section 11-10, Variances, Vail Town Code, to allow for a variance to the number and size of hospital campus signs, located at 180 South Frontage Road W est/Lot E and F, Vail Village Filing 2, and setting forth details in regard thereto. (P E C20-0006) 20 min. Applicant:Vail Health, represented by Braun Associates I nc. Planner:J onathan Spence 1. Approval of this sign variance is contingent upon the applicant obtaining Town of Vail approval of an associated design review application. Planner Spence introduced the project by letting the P E C know that this application has been updated with changes since the last meeting May 5, 2020 - Page 10 of 122 Tom Braun: Began by discussing changes since the last meeting this was heard. The Vail Health Sign on the top of the building has been removed and a number of other signs have had their sizes reduced in response to P E C feedback. Still in need of variances. I n discussions with Vail Health, it was decided that the “red cross” sign is more widely recognized globally than the “blue H” for a symbol for a hospital. Commissioner Pratt: Noticed that there are signs off of the freeway that point out locations like town information center, why aren’t there updates to these signs as part of this application? Braun: I ndicated that they are working towards updating these signs. Chairman Kurz: Had a question about the size of the red cross sign at the top of the hospital. Feels that what is proposed won’t be too imposing. Pratt: Didn’t see a proposal for the red cross on the east face of the hospital. Braun: W e have only provided a mock-up for the west side of the building. The red cross is proposed for both elevations No public comment Pratt: Feels that directional signs in Vail are critical for locating the hospital. For the ambulance entry and exit signs, are they aggressive enough? Doesn’t want someone to accidentally try to park in the ambulance area. Braun: Had discussions with Staff about this and feel comfortable with the current proposal. I f it becomes an issue in the future the signs will be reevaluated. Seibert: No issue with the scale of the red crosses. W onders how necessary they are with smartphones, but ok with the scale. Kjesbo, Lockman: Both in support of the proposal and changes. Perez: Likes the changes, a little unsure about the size of the crosses. Gillette: Still a little wary of the crosses. Feels that the hospital has a stark look and the crosses only draw attention to this. Feels that currently people are finding hospitals through their phone, rather than looking up at buildings. Does not want to set a precedent for signs above 25’. Kurz: Feels that the red cross sign is appropriate. Rollie Kjesbo moved to approve with conditions. J ohn-Ryan Lockman seconded the motion and it passed (4-3). Ayes:(4)Kjesbo, Kurz, Lockman, Seibert Nays:(3)Gillette, Perez, Pratt 2.2.A request for a recommendation to the Vail Town Council for a prescribed regulation amendment pursuant to Section 12-3-7 Amendment, Vail Town Code to amend Section 12-10-6 Parking; Off Site and J oint Facilities, Vail Town Code, to refine standards to be used in the review of such proposals and to clarify the review process and other considerations, and setting forth details in regard thereto. (P E C20-0007) 60 min. May 5, 2020 - Page 11 of 122 Applicant:Braun Associates, I nc. Planner:Greg Roy This item will be re-noticed and heard on J une 8, 2020. Planner Roy: Gave a short summary of the previous discussion with the P E C. The P E C wanted to see a broader look at the parking issues in Vail and how they can be addressed. No action is being requested today, this meeting is more to gain direction from the P E C for possible solutions to dig into. Tom Braun: At the end of the last discussion it was decided to look more holistically at this gap in the code. Parking in Vail’s two core area are somewhat unique. Lots of properties have private parking, there are two large parking structures, but we don’t have on street parking. The parking garages and the pay-in-lieu are an effort to keep in line with the original vision of a pedestrian oriented core. The private parking present is generally not used by employees or average visitors to the valley. Braun then discussed the history of the parking garages and the pay-in-lieu properties. I n the pay-in-lieu zones, these properties cannot have additional parking on-site, so they have to use the pay-in-lieu. For properties in the town core areas but not in the pay-in-lieu, they can add parking and garages. The idea is that these locations would not have their parking exit on pedestrian corridors. This is more difficult to provide for small businesses or additions that don’t involve a full tear-down and rebuild. The original proposal of this application was aiming to address this perceived gap. Pratt: Asked if grating a parking relief variance for the Vail Mountain Lodge would be considered due to this being a special circumstance? Braun: Expressed doubt that the building shape could be used as grounds for a variance. Braun next discussed the option of using a special review to grant parking relief. This may work for properties that have little or no additional parking demand, but no viable for those that do. Gillette: Asked about seeing the 4 criteria for a special review. Pratt also expressed interest in seeing this. Roy showed the criteria and outlined them. Braun: The next option would be to modify the pay-in-lieu map to include more of these town core properties. I n discussion with staff it was felt that the current pay-in-lieu structure is well thought out. Does it make sense to add more properties to this provision when many of the properties that would be added currently have parking? These properties, when they redevelop, would no longer be allowed to have parking and as a result put more stress on the parking stock in the Town parking structures. Gillette: The pay-in-lieu fee is too low and has not kept up with the cost of actually developing parking spaces. I t seems that the P E C needs to be able to grant a pay-in-lieu option. Could we create a separate pay-in-lieu tool that allows applicants to ask the P E C for the option to use pay-in-lieu for a portion of their parking requirement? Braun: J umping off of this question, there is another option allowed by the May 5, 2020 - Page 12 of 122 code where the P E C could make limited expansion/use of the pay-in-lieu provision. There are some questions that would come with this option. Should this be limited to certain properties or uses? Should there be a % cap on the parking allowed to make use of this? Should the fee be adjusted? Lockman: W ould the P E C make a recommendation to the Council on option 4, or would this be a P E C decision to make? Braun: Currently it would be a P E C decision. Spence: Feels that it should remain in P E C purview. Braun: Do you think there should be an established cap? Pratt: Doesn’t like to see a hard number limit, but it also wouldn’t make sense to allow these properties to have 100% of their parking be pay-in-lieu. Gillette: W ants to see an increase to the fee first and then have the town look into options for how to spend this additional money before digging into these options. We need some kind of plan for getting either multimodal options or more parking on the ground. Pratt: Likes the idea of having applicant ask for this kind of relief. Thinks that adjusting the fee is a council issue. Gillette: Stated that the P E C can still give its recommendation to the council. Kurz: Favorable to option 4, also echoed Gillette and Pratt’s comments. Braun: There is one more option which is essentially the proposal put forward at the last meeting. This would involve leasing parking spaces to applicants. The P E C previously had large concerns about what happens at the end of this lease and how parking is addressed if the lease is not renewed. Could the previous option, P E C granted pay-in-lieu, be used as a solution to this end-of-lease issues? Gillette: Had a question about the Double Tree proposal for E HUs. Could we give applicants a mitigation bank for parking? Kurz: How would we incentivize private properties to create mitigation spaces. Many properties don’t want people coming in and out of their properties who don’t have some kind of business on the property. Gillette: Envisioning a setup where developers would set up parking with a specific buyer in mind. This may help the privacy issue. Spence: W e have tried encouraging this with neighboring properties and there has generally not been any interest. Although this is anecdotal. Does not want to confuse problems such as day skier parking with what we are discussing. Pratt: W onders if option 4 and option 5 could be combined into one. Kjesbo: Still worried about the enforceability of a lease option. Roy: I n talking with Matt Mire the option may be to require that properties pay-in-lieu if they do not renew a parking lease. May 5, 2020 - Page 13 of 122 Kjesbo: W hat happens if the owner refused to pay this as well? Perez: I ndicated that she needed to leave the meeting. Wanted to say that any lease option cannot be for less than 49 years. (Perez departs for the remainder of this meeting.) Spence: Asked about what the fee itself should be. Gillette: The fee needs to be based on the actual cost to build parking. Pointed to the Red Sandstone garage as a guide. Kjesbo: Echoed Gillette’s comments. Spence: W hen we revisit this issue, it will need to be re-noticed in order to reflect the new scope of these discussions. Gillette: Ran through the presented options again. Also wants to look more into incentivizing utilizing unused parking in private garages. Spence: W e usually do not see interest in doing this from properties with excess parking. Braun: Appreciates the feedback, feels that making the fee the price of constructing a parking spot is onerous. Pratt: May the use factors into the fee. More desirable uses maybe should have lower fees. Spence: I s there a difference between developments that are expanding the physical footprint of a building vs one that are increasing density or units within the existing envelope? Need to make sure we have review criteria that makes sense and that can encompass these differences. 2.3.A request for review of an Exterior Alteration, pursuant to Section 12-7J -12, Exterior Alterations or Modifications, Vail Town Code, to allow for the construction of a new hotel and on-site E HUs, located at 1783 North Frontage Road/Lot 9-12, Buffehr Creek Resubdivision, and setting forth details in regard thereto. (P E C20-0008) This item will be renoticed and heard at the May 11, 2020, P E C meeting. Applicant:Vail Hotel Group L L C, represented by Mauriello Planning Group Planner:Erik Gates 2.4.A request for a recommendation to the Vail Town Council, pursuant to Section 12-3-7, Amendment, Vail Town Code, for prescribed regulations amendments to Title 12, Zoning Regulations, Vail Town Code, to amend Section 12-6I -8: Parking and Loading, to revise the requirements related to mobility and onsite parking in the Housing (H) District, and setting forth details in regard thereto. (P E C20-0005) This item will be renoticed and heard at a later date. Applicant:Town of Vail Planner:J onathan Spence May 5, 2020 - Page 14 of 122 2.5.A request for the review of a variance from Section 12-7A-11: Parking and Loading, Vail Town Code in accordance with the provisions of Section 12- 17, Variances, Vail Town Code, to allow for a variance from the prohibition of parking located within the front setback and from the requirement that 75% of the required parking be located within the main building, located at 366 Hanson Ranch Road/Lot 1, 366 Hanson Ranch Road Subdivision, and setting forth details in regard thereto. (P E C20-0003) This item will be renoticed and heard at a later date. Applicant:Vailpoint L L C, represented by Sarah J Baker P C Planner:J onathan Spence 2.6.A request for the review of a Major Exterior Alteration, pursuant to Section 12-7A-12, Exterior Alterations or Modifications, Vail Town Code, to allow for the replacement of the existing structure with a seven (7) suite lodge with related site improvements, located at 366 Hanson Ranch Road/Lot 1, 366 Hanson Ranch Road Subdivision, and setting forth details in regard thereto. (P E C19-0008) This item will be renoticed and heard at a later date. Applicant:Vailpoint L L C, represented by Sarah J Baker P C Planner:J onathan Spence 3.Approval of Minutes 3.1.April 13, 2020 P E C Results Brian Gillette moved to approve. Rollie Kjesbo seconded the motion and it passed (6-0). Absent:(1)Perez 4.Adjournment Brian Gillette moved to adjourn. Rollie Kjesbo seconded the motion and it passed (6-0). Absent:(1)Perez The applications and information about the proposals are available for public inspec tion during regular offic e hours at the Town of Vail Community Development Department, 75 South Frontage Road. The public is invited to attend the project orientation and the site vis its that prec ede the public hearing in the Tow n of Vail Community Development Department. Times and order of items are approximate, subject to c hange, and c annot be relied upon to determine at w hat time the Planning and Environmental Commission w ill c onsider an item. Please c all (970) 479-2138 for additional information. Please call 711 for sign language interpretation 48 hour prior to meeting time. Community Development Department May 5, 2020 - Page 15 of 122 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C: November 2020 B allot I nitiative Polling Discussion – L ong-Term Funding for Housing and Similar E fforts in S upport of Economic Recovery P RE S E NT E R(S ): George Ruther, Housing Director, David F laherty, Magellan Strategies, S cott Robson, Town Manager AC T IO N RE Q UE S T E D O F C O UNC I L: Provide direction on whether to pursue a second community polling survey on long-term funding for housing and/or similar efforts in support of Vail's economic recovery B AC K G RO UND: P rior to the onset of the Covid-19 global pandemic the Vail Town Council and the Vail L ocal Housing A uthority had been collaborating and discussing the pursuit of a long-term source of funding for housing in the Vail community. Given the onset of the pandemic circumstances have changed and it is appropriate to revisit this topic at this time. S TAF F RE C O M M E ND AT IO N: The town staff recommends the Vail Town Council provide answers to the following questions: S hould the town staff continue forward with a second community polling survey on the topic of establishing a dedicated, long-term source of funding for deed-restricted housing programs and developments in Vail, and should the polling include questions about broader additional economic stimulus initiatives aimed at financially supporting Vail’s economic recovery. AT TAC H ME N TS: Description Vail Town Council Memorandum 0505203+S R Memo on Housing Questions_ 05052020 F IN AL(002) TO V_Selected Housing Comments_Registered Voters_05052020 May 5, 2020 - Page 16 of 122 1 MEMORANDUM To: Vail Town Council From: George Ruther, Housing Director Suzanne Silverthorne, Communications Director Date: May 5, 2020 Re: November 2020 Ballot Initiative Polling Discussion – Long-Term Funding for Housing and Similar Efforts in Support of Economic Recovery I. PURPOSE The purpose of this agenda item is two-fold: 1) determine the level of support for continuing forward with a second community polling survey on the topic of establishing a dedicated, long-term source of funding for deed-restricted housing programs and developments in Vail, and, 2) discuss whether the community polling survey should also include questions about broader additional economic stimulus initiatives aimed at financially supporting Vail’s economic recovery. II. BACKGROUND The consultant team of Magellan Strategies and Summit Information Services has repeatedly stressed the importance of unanimous support and collaboration amongst the seven Vail Town Council Members and the five Vail Local Housing Authority members when a ballot initiative for a long-term source of funding for housing is pursued in the community. If the 12 community leaders elected and appointed to address the community’s housing challenges are in full support, and speaking with a shared voice, the likelihood of support from the registered voters in the community is greater. According to the consultants, ballot initiatives have failed in other communities simply because as few as one elected official or appointed member has lobbied against the initiative which served to divide the community and undermine the importance of the effort. May 5, 2020 - Page 17 of 122 2 Prior to the onset of the Covid- 19 global pandemic the Vail Town Council and the Vail Local Housing Authority had been collaborating and discussing the pursuit of a long-term source of funding for housing in the Vail community. Identifying and securing a long-term source of funding is a high priority action prescribed within the Vail Housing 2027 Strategic Plan. To that end, the Vail Local Housing Authority was charged with completing a community polling survey in the spring of 2019. A. Prior Efforts In the spring of 2019, the Vail Town Council and the Vail Local Housing Authority partnered in a community polling survey targeting registered voters in Vail in an effort to gauge the level of support for a tax increase for housing. The consultant team of Magellan Strategies and Summit Information Services were retained to conduct the polling survey. Each has an extensive track record of successful election campaigns within the Vail valley and across the State of Colorado. More than 400 respondents participated in the polling survey conducted in late May - early June, 2019. The 2019 community polling survey results revealed the following information: • Community support for housing amongst registered Vail voters is strong and growing • There is a community willingness, commitment, and desire to support housing solutions • There are a wide range of opinions and thoughts about how best to address the housing need including amending short-term rental policies, greater private-sector participation, and exploring down valley solutions that include public transportation • Additional work is needed in other areas of opportunities and solutions before the community may support a tax initiative in favor of housing • There is an opportunity for greater community awareness of the work of the Vail Local Housing Authority • Deed-restricted homes are viewed as an appropriate way to provide homes for Vail residents • There is solid recognition of specific housing investments made by the Town in recent years (Chamonix Vail, Vail InDEED Deed Restriction Purchase Program, and 6 West Apartments) • As verified by community survey input, addressing the housing need must be a priority of the Vail Town Council • While a lot has been done in recent years around housing, there is more work to be done In the end, the Vail Town Council and the Vail Local Housing Authority collectively determined to withhold placing a housing funding question on the November 2019 ballot, and instead, make progress on the recommendations for future action provided by the consultant team May 5, 2020 - Page 18 of 122 3 based upon the polling results. It was determined a second community polling survey would occur in the spring/summer of 2020. B. Efforts Underway More recently, the Town of Vail conducted its 2020 Biennial Community Survey of Vail residents and community members. While not yet fully tabulated, our consultants at RRC, Associates, Inc. have begun to analyze and report out the survey responses focusing on housing-related questions. In doing, special attention was given to the responses of registered Vail voters. However, nonregistered voter responses have also been included as those individuals also influence and impact voter opinion. The high-level themes and preliminary results of the biennial community survey indicate the following: Overall responses to questions that addressed “willingness to support a tax” and “If yes” the preferred type, either a property or sales tax have been analyzed. A key finding from the survey shows: • There is a slightly larger proportion of respondents indicating they are willing to consider (39%) than those indicating they will not consider (34%). A notable 27% are “uncertain.” In a follow-up question, of those that are willing to consider: • Almost half (49%) favor a sales tax increase, compared to 31% identifying property tax as their preference. Again, a relatively large segment (20%) are undecided (“don’t know”). Clearly, the survey results show that there are divisions of opinions on these questions and that the “undecided’ segment would likely be determinative in any election. These results suggest that information and communications around any ballot initiative(s) will be very important. • Perhaps not surprisingly, renters are particularly likely to say they would consider a potential tax increase to support resident-occupied, deed-restricted housing. • Examining responses by age shows younger voters are more likely to support an initiative. This is expected, renters are younger, in general, so these findings reinforce one another. • Business owners/ operators are slightly more likely to consider supporting a tax. • There are differences in responses by Vail neighborhood. Of the five neighborhoods that had the highest survey representation, East Vail and Vail Village are least likely to say they would consider supporting a tax increase. May 5, 2020 - Page 19 of 122 4 When asked about the preferred type of tax, there were also differences in responses: • While renters are relatively more likely to consider a tax, they are also likely to support the property tax approach. This is at odds with majority opinion (favoring sales taxes). Owners strongly favor sales taxes. • Again, age brackets show difference in opinions. Younger respondents (heavily renters) are likely to favor property taxes. • Business owners are especially likely to have opinions (few say “don’t know) and they are somewhat divided between favoring sales taxes and property taxes. • Neighborhoods with heavy single-family ownership including East Vail and Intermountain are especially likely to favor sales taxes. Responses from other neighborhoods show more variation. In summary, there appears to be compelling information suggesting that a second community polling survey on housing is worth pursuing. Of significance is that the preliminary information suggests that many respondents (+/-27%) were “undecided or uncertain” in their position at this time. What this may suggest is that an organized and targeted strategy of messaging and communication aimed at better informing and further educating the nearly 30% of “undecided”, “do not know”, or “uncertain” respondents could have a significant affect on the outcome of a ballot initiative. In doing so, extra emphasis could be placed on identifying the demographics of the 30%, better understanding why they are “undecided or uncertain” at this time, and developing a strategy that effectively reaches out to those people. A complete copy of the preliminary 2020 survey results and overview regarding selected housing-related questions prepared by RRC, Associates, Inc. has been attached for reference. III. FACTORS FOR CONSIDERATION There are a number of considerations that go into making a determination on whether to continue forward with current efforts regarding a second community polling survey on housing and broader economic recovery opportunities: Those considerations include: Housing Fund Considerations - • What do the preliminary results of the 2020 Biennial Community Survey suggest? Are there any early indications revealed regarding the sentiment of registered Vail voters about housing? • How does November 2020 being a presidential election year potentially impact Vail voter turnout and ballot initiative results regarding housing? • To what degree has registered voter sentiment changed about housing since completing the 2019 community polling survey? May 5, 2020 - Page 20 of 122 5 • How effective have the steps taken in reaching out to inform Vail voters about housing been over the past 9-10 months? • How does the Covid-19 global pandemic factor into the decision-making of the Vail Town Council? Is now an appropriate time? • Covid-19 global pandemic will have serious impacts on the Town of Vail. If housing remains a priority of the community, how will housing initiatives be funded in the future, especially in light of no dedicated funding source? • Would an adequate supply of housing benefit Vail in the economic recovery from conditions such as Covid-19, the Great Recession, etc.? • How has the housing market changed in the previous 9- 10 months? Better? Worse? Same? • How does the ongoing debates around the Booth Heights development impact Vail voter perception of housing? • What additional community outreach is needed to shift Vail voter sentiment? • What is the story to be told and how will it be messaged to the community? • Is there likely to be unanimous support amongst the 12 community housing leaders in pursuit of a ballot initiative? • To what degrees does a strategic action plan for implementing housing solutions affect Vail voters and impact the results of a ballot initiative? Broader Economic Recovery Opportunity Considerations - • Are there other more critical economic recovery/resiliency measures in greater need of funding at this time? • What might the Vail Economic Recovery Team (as a part of VEAC) identify in the coming weeks and months as key community needs such as commercial rent relief, food security, community resilience efforts, etc? • Sales or property tax increases to fund community recovery have been successful on a few occasions nationally, typically to support natural disaster recovery. At this time CAST and CML are not aware of such efforts being discussed yet in other municipalities. • When is the appropriate time to poll our residents about such matters? IV. NEXT STEPS If either, or both, community polling subjects are supported by the Vail Town Council, the town staff will return to the Vail Town Council Meeting on May 19th with a draft community polling survey, schedule, and series of next steps for implementing a polling survey in June, 2020. The session on the 19th would likely include representation from the Vail Local Housing Authority, Vail Economic Recovery Team, and the consultant team. The results of the polling survey would be available in time for the group to determine next steps towards potentially placing a question on the election ballot in November, 2020. May 5, 2020 - Page 21 of 122 6 May 5, 2020 - Page 22 of 122 INTRODUCTION TO THE 2020 SURVEY AND AN OVERVIEW OF HOUSING-RELATED SURVEY RESULTS Introduction This Overview provides a summary of selected survey results from housing-related questions from the 2020 Vail Community Survey. The 2020 Town of Vail (TOV) Community Survey used methods virtually identical to those used in past years (2018, 2016, 2014, 2012 and 2010). As in past surveys, the 2020 program resulted in statistical analyses of selected questions as well as extensive open-ended comments. The comments are presented verbatim in an Appendix. In 2020 the surveys were fielded using two techniques. The primary method of distribution was through a postcard inviting full-time and part-time Vail residents to complete a password- protected online “invitation” survey. The Invitation Survey mailing list was created using voter registration, commercial vendor, and Eagle County Assessor lists. Only one postcard was mailed per address, but the postcards provided two unique passwords, allowing up to two household members to complete the survey online. Respondents that had a password but requested (by telephone) to complete the survey using a paper form were provided a survey. The secondary method was the promotion of an “open” version of the survey designed to gather input from interested individuals that had not received the password-protected invitation. These subsets of respondents are referred to as the “Invitation” and “Open Link” groups. Together, these two response methods resulted in 1,332 completed surveys 679 from the Invitation Survey and 653 from the Open Link Survey. The total response was up by more than 24% this year (from 1,071 responses in 2018). The significant increase in survey responses was in part the result of particular efforts by the Town to promote the survey, and added interest in the survey as a result of a series of COVID-19 questions that were added at a late date to improve the relevancy of the survey. Efforts to encourage response also included ten $100 Visa gift card drawings spread throughout the surveying period. Survey invitation postcards arrived in Vail mailboxes starting March 13, 2020. Reminder postcards were sent to residents and seasonal residents about 10 days later. In addition, the Open Link Survey was advertised as available for completion starting on March 25. Through various ads, the public was invited to complete that version of the survey online but without a password. Both the Invitation and Open Link versions of the survey were closed on April 20, 2020. May 5, 2020 - Page 23 of 122 Selected Housing-related Survey Questions The results from the Housing Questions are preliminary and will be subject to further analysis in the final report on the study, to be prepared in May. This summary of responses on housing questions is based on registered voters only, and it combines the respondents that participated via the Invite and the Open versions together. An overall demographic profile of the registered voters that responded to the survey is presented Appendix 1. to this document. It should be noted that the results have also been weighted to more accurately represent the responses from renters and owners. Renters were somewhat underrepresented in the 2020 Vail Community Survey compared to their actual distribution in the Town based on the U.S. Census periodic estimates (that include data compiled from 2014 through 2018). Therefore, responses from renters were reweighted to more accurately represent their actual percentage of Vail residents. Overall responses to questions that addressed “willingness to support a tax” and “If yes” the preferred type, either a property or sales tax have been analyzed. A key finding from the survey shows: • As summarized below, there is a slightly larger proportion of respondents indicating they are willing to consider (39%) than those indicating they will not consider (34%). A notable 27% are “uncertain.” In a follow-up question, of those that are willing to consider: • Almost half (49%) favor a sales tax increase, compared to 31% identifying property tax as their preference. Again, a relatively large segment (20%) are undecided (“don’t know”). Clearly, the survey results show that there are divisions of opinions on these questions and that the “undecided’ segment would likely be determinative in any election. These results suggest that information and communications around any ballot initiative(s) will be very important. As you may know, The Town of Vail is beginning to have discussions with the community to learn what voters think about sources of financial support for resident-occupied, deed-restricted housing. Are you willing to consider supporting a tax increase of some type to fund local efforts for resident-occupied, deed-restricted housing? 39% Yes 34% No 27% Uncertain May 5, 2020 - Page 24 of 122 (IF YES) Based on what you know now, would you prefer a property or sales tax as the primary method for funding local housing programs? 31% Property tax increase 49% Sales tax increase 20% Don’t know The survey also asked about overall mission and goals to address housing for year-round residents. The following summarizes the question and the results. The overall responses indicate that more are saying “right track” (42%), than wrong track (29%). Almost one in three say “unsure/don’t know.” Clearly, there is a need and an opportunity to further educate the Vail community on broad topics related to housing. Do you think the Town of Vail and the Vail Local Housing Authority’s mission and goals to address housing for year-round residents is headed in the right direction or do you feel they are off on the wrong track? 42% Headed the right direction 29% Off on the wrong track 29% Unsure/no opinion Segmentations of the Housing Questions In an effort to further explore these responses, additional segmentation was performed. The following graphs illustrate responses by selected subgroups of potential Vail voters including: owner/renters, age of respondents, business owners/operators, and by geographic area of residence. Additional segmentation of the results by demographics could be provided if desired. In summary, these analyses suggest: • Perhaps not surprisingly, renters are particularly likely to say they would consider a potential tax increase to support resident-occupied, deed-restricted housing. • Examining responses by age shows younger voters are more likely to support an initiative. This is expected, renters are younger, in general, so these findings reinforce one another. • Business owners/ operators are slightly more likely to consider supporting a tax. • There are differences in responses by Vail neighborhood. Of the five neighborhoods that had the highest survey representation, East Vail and Vail Village are least likely to say they would consider supporting a tax increase. May 5, 2020 - Page 25 of 122 When asked about the preferred type of tax, there were also differences in responses: • As illustrated below, while renters are relatively more likely to consider a tax, they are also likely to support the property tax approach. This is at odds with majority opinion (favoring sales taxes). Owners strongly favor sales taxes. • Again, age brackets show difference in opinions. Younger respondents (heavily renters) are likely to favor property taxes. • Business owners are especially likely to have opinions (few say “don’t know) and they are somewhat divided between favoring sales taxes and property taxes. • Neighborhoods with heavy single family ownership including East Vail and Intermountain are especially likely to favor sales taxes. Responses from other neighborhoods show more variation. May 5, 2020 - Page 26 of 122 The survey question that explored the mission and goals of the Town and the Vail Local Housing Authority to address housing for year-round residents was further segmented. Results showed that Own/rent, age, and business owner responses were similar to one another (see below). However, there were differences in the responses on this question by location of residence within the Town. Potato Patch, Sandstone residents, and West Vail residents were relatively more likely to feel that the mission and goals of housing programs are “headed in the right direction.” Residents of Intermountain and East Vail were relatively less likely to respond in that way. May 5, 2020 - Page 27 of 122 Housing Policy Questions were Evaluated Additional questions addressed four different policy choices related to housing that have been identified. As summarized below, when the overall responses from registered voters are considered, all of the choices received relatively strong support (approximately 60% or more rating the choice a “3” or “4 – very supportive” on a four-point scale. Between 14% and 20% were “not at all supportive.” These results suggest that potential policy changes that have been considered have fairly high levels of support within the community. However, there will be a significant block of detractors that can be expected to air their opinions as potential programs move forward. These results were further explored in terms of the opinions of owners and renters. Not surprisingly, there are significant differences from these two groups. Renters are generally more likely to support most of the potential policies that were evaluated through the survey. However, on the question of whether developers should be allowed to meet deed-restricted requirements outside the Town, owners and renters showed similar levels of support. These results are shown in graphs below. All four policy options were supported by a majority of respondents, receiving over 60% ratings on the four-point scale. May 5, 2020 - Page 28 of 122 Survey Responses from Registered Voters Overall (no segmentation) Survey Responses from Registered Voters Segmented by Owners and Renters May 5, 2020 - Page 29 of 122 APPENDIX For additional context, a selection of respondent demographics follow. These figures present a profile of the 2020 Community survey respondents that are registered to vote in the Town of Vail. May 5, 2020 - Page 30 of 122 May 5, 2020 - Page 31 of 122 May 5, 2020 - Page 32 of 122 Prepared by: RRC Associates 4770 Baseline Rd, Ste 360 Boulder, CO 80303 303/449-6558 www.rrcassociates.com Town of Vail Community Survey 2020 Selected Housing-Related Open-Ended Comments May 5, 2020 - Page 33 of 122 Introduction The following pages contain verbatim comments from two survey questions related to housing topics. These questions from the survey were worded: 1. Do you have any specific comments on your responses concerning tax increases to support local housing funding needs? 2. Do you have any suggestions or opinions (positive or negative), regarding how additional housing for residents could be provided, that you would like to share with the Vail Town Council and the Vail Local Housing Authority? The two questions together resulted in over 480 open-ended comments. The responses are further sorted by response to additional survey questions that help provide context for general patterns in the comments. The first block of open-ended comments are from Q1 above. They are further sorted by the following question as it was worded in the survey: “As you may know, the Town of Vail is beginning to have discussions with the community to learn what voters think about sources of financial support for resident-occupied, deed-restricted housing. Are you willing to consider supporting a tax increase of some type to fund local efforts for resident -occupied, deed- restricted housing? [ ] Yes [ ] No [ ] Uncertain This question was used to segment open-ended comments on responses related to willingness to consider tax increases. A total of 118 comments were received from respondents that are not inclined to consider supporting a potential tax increase, 68 comments are from those that are favorably inclined, and 42 comments from those that are “uncertain.” These break downs help to organize the comments into general favorable, unfavorable, and uncertain groups that provide additional insight beyond the quantitative data reported separately. Question 2 above was sorted in a different way, the open-ended comments are grouped into three subsets using the question below resulting in respondents that are: generally more positive about the mission and goals to address housing (“right direction”), those that are more negative (“wrong track”), and those that are neutral (“unsure”). All three segments provided numerous comments, with similar numbers of comments coming from both right track and wrong track respondents, and those that are unsure/no opinion providing fewer comments. Do you think the Town of Vail and the Vail Local Housing Authority’s mission and goals to address housing for year-round residents is headed in the right direction or do you feel they are off on the w rong track?” [ ] Headed the right direction [ ] Off on the wrong track [ ] Unsure/no opinion May 5, 2020 - Page 34 of 122 Vail Community Survey 2020 Open-ended Comments on Housing Topics RRC Associates Comments on Housing Topics For additional context, a selection of respondent demographics are illustrated below. These graphs represent a profile of the registered voters in Vail that responded to the survey. The open-ended comments below are from respondents that are residents of the Town. May 5, 2020 - Page 35 of 122 Town of Vail Community Survey 2020 Number of Comments Q47: Do you have any specific comments on your responses concerning tax increases to support local housing funding needs?229 Comments from respondents WILLING TO CONSIDER a tax increase of some type to fund efforts for resident-occupied, deed-restricted housing.68 8.4% sales tax is very low - it should be increased to fund events and housing.1 A sales tax will more evenly spread the load across all visitors to Vail. If you increase property taxes, you inadvertently end up hurting the very same local homeowners you're trying to help.1 Again a county wide approch would have a greater impact 1 Any sales tax should be collected from many different sectors - retail, restaurant, lodging, etc. If Vail Resorts really wants to participate in a solution to this problem, they should also agree to a significant increase in the Lift Tax.1 As someone that currently lives in a deed restricted condo I am a proponent of this program. As someone who lives in deed restricted housing I am also leery of actions that further increase the cost of living in the valley.1 Both (above)1 Deed restricted is good but, per norm they are hardly congruent to the pay scale in the area.1 DO NOT INCREASE TAXES 1 Does the town have any ability to go to a rent controlled system? Rents have become so out of control which then leaves people paying too much for rent.1 Everyone should pay a little, not just property owners.1 Expand scope of metric to beyond Town of Vail!1 First, any housing supported by the town should be actually affordable for people who work in town - not just slightly cheaper than full- market-rate. Second, I think a sales tax is better as visitors use the services of local workers and so should help pay for housing - but if that is not feasible, I would support a property tax increase. Those of us who live in Vail need local workers to be decently housed. 1 focus the taxes on the tourists and non-full time residents 1 go toward truly affordable housing for families make 12.30/hr at 30% income on rent.1 Has to be a balance. Property taxes already increased significantly in 2020 so additional tax increases should come from sales tax and other use taxes from visitors. Given this we must recognize that we are dependent on people working in Vail that can not otherwise afford to live here. 1 I am not sure which tax increase would provide the most revenue for funding residential housing. Housing for local work force is extremely expensive, even the 'affordable housing' is more than an individual can afford to pay and still have some quality of life.1 I believe we must do it.1 I do not own a multi-million dollar home, but I would be willing to have my property taxes increase to support affordable housing development. More importantly, the 2nd homeowners MUST be contributing more to finance affordable housing, ESPECIALLY if they are using their properties for short term rentals. I would also support a tax/fee on short term rentals to help finance affordable housing. Remember, without locals to maintain roads, plow driveways, and run chairlifts, their second homes wouldn't have any value. They need affordable housing as much as the locals do. 1 I don't know 1 I don't remember loosing any guests when we raised taxes to build a convention center.1 I support a second home owner/vacancy tax.1 I think it is town's best interest to preserve the community and that is done by enabling folks who work here to also be able to live here with their families. We dont want to be like Copper or Beaver Creek where nobody lives there as residents they are dead towns.1 I think we should look at the Valley as a whole, not just TOV and collaborate with other towns and the county to provide more affordable housing.1 I would also consider supporting a reasonable property tax increase.1 I would like not see us in a situation where we do not have enough employees like aspen. Also I'm tired if all the houses being dark...all second homeowners. Let's get more locals living in vail 1 I would prefer TOV use existing funds. Eliminate wasteful spending, like the bus stop built at lionshead parking structure. All the money wasted on building $700,000 condo's in West Vail. If someone can afford a $700,000 mortgage they do not need a subsidy from me.1 If you add an excise tax to STRs, it should be added to hotels/lodges too. Don't single out the little guy just because you have had a bad personal experience. Too many guests have had great experiences to out weight selfish personal issues.1 If you want to start a business, expand a business, add a chair lift or an on mountain restaurant / lodge, build or sell an EverVail, build a hospital etc., then you need to step up and provide housing and associated impact fees. Don't tax local homeowners.1 In relation to other resorts our taxes especially lodging our tax is very low.1 Increase sales tax as we are a resort destination 1 Page 1 May 5, 2020 - Page 36 of 122 Increase taxes on second home owners with huge empty houses and zero non monetary investment in Vail. They should have to subsidize in some way all the landscapers, managers, maids, and public service services they need to maintain a big home.1 Increasing STR taxes - and having AirBnB collect and remit taxes directly to the town like they do in many other areas (https://www.airbnb.com/help/article/2298/occupancy-tax-collection-and-remittance-by-airbnb-in-colorado) would be a huge. Several cities have also instituted 'Vacant property' taxes - which would have the effect of increasing rentals, increasing residency, increasing occupancy, or at minimum increase revenue. 1 it seems only right that those of us who have the financial wherewithal to afford to live in Vail should bear some of the burden for those who have been priced out of the market. The appreciation on our homes is what has forced so many people out. Property tax seems a fair way to fund housing that's affordable. 1 It's time the Vail resident contribute to the financial and socioeconomic livelihood of the valley.1 Lodgers tax 1 Make the rich pay. Sales taxes are weighted to hurt the poor 1 Many houses are owned as second, third or income purposes. It shouldn't effect the residents of these places as it is a need not an investment. Sales tax impacts the residents of these lodging so the money would go right back to them and there isn't a bonus in that equation. 1 my guess is business should pay for it and real estate sales as they have driven the shortage 1 No 3 Other communities have permanent funding for housing which seems like a good use of funds. I would rather pay a small amount as a resident, commercial pay more than dipping into capital funds for every project.1 Probably a combination of several sources including construction use tax, possibly reallocation all or a portion of RETT funds, sales, lodging and property taxes should all be considered. Make sure it is a large enough total to make a significant impact over the long term.1 Property tax allocates costs where they belong, hitting VR hardest and locals housing least.1 Property taxes are artificially low because of the power of second home owners with high assessment properties. This means the Town relies too heavily on sales tax revenue which is too variable.1 Property taxes of second homeowners should be increased, not year round residents/owners. Vail is pushing locals and it's workforce further and further down valley.1 Property taxes would be disproportionally paid by owners of expensive Vail real estate. This is a good thing; it would redistribute wealth while shoring up investments made in these properties. After all, multi million homes hold such incredible values in large part due to the workers who keep the lifts running, the parks maintained, the restaurants staffed, etc. 1 Raising sales tax to our guests is good to provide housing for the locals who serve them.1 Sales and lodging tax seem like the most direct form of taxation as these business generate the most employees.1 Sales tax is high enough. Let the trophy home owners pay a little more.1 Scale this tax on value of property ie much higher taxes for higher prices properties/second homes that sit empty most of the year.1 Smart housing on existing high density zoned lands 1 Stop talking about housing needs and start building. The town should pay additional costs to bring the units down in price to the $300- $400,000 range if you want to have a work force here in the next 10 years and beyond. $1100 rent per room is not sustainable with wages in our town. 1 Tax the wealthy and not the lower income that keep the town running.1 The housing crisis in Vail is driven by 1. Vail Resorts and the visitation to the ski area 2. absentee second, third and fourth homeowners. Let's tax the visitors who come to ski Vail to address our local housing needs.1 The need for more workers being housed in Vail is due to continued visitation growth. That's where this need should be funded.1 The only tax that I would vote for would be an increased lodging tax.1 This is critical to meet the Town's goals of increased affordable community housing 1 This is of highest priority to me as the past 5 years this is our community's highest need.......more housing of all types including deed- restricted purchases by the town!1 Through events, lodging, restraunts and other guest enriching opportunities, this is where we should have the taxes focused on.1 Tourism is the backbone for economic growth in the town of Vail. Most of the tourists are willing and able to pay a bit more for things.1 Tourism should generate the tax to help the community grow. In my opinion to create a community in the town of Vail the financial aspect is one of the most difficult obstacles to overcome. The cost of house is on par to high priced real estate in some major cities. Increasing property taxes will make it that much more difficult for first time home buyers. Let's use the strength of tourism to help these first time home buyers. 1 TOV mill levy is low. It's OK to raise it. Everything can't be in sales tax.1 Town should look into current owner occupied dwellings and see if they can purchase now and allow the owner to continue to live in the dwelling until a set date or death. This way the town would have a property eventually for it's use. This could be beneficial to the current home owner 1 Vail Resorts should help pay for Indeed 1 Page 2 May 5, 2020 - Page 37 of 122 We live in a deed restricted unit on Chamonix so this is an area we care about.1 We need more local housing as the Valley becomes too expensive for workers to live. But Vail Resorts should also pay a living wage and they don't. I think VR should be taxed more to support this effort.1 we willl never have enough affordable housing.1 Comments from respondents NOT WILLING TO CONSIDER a tax increase of some type to fund efforts for resident-occupied, deed-restricted housing.118 ABSOLUTELY NO NO NO This needs to be a county and private employer issue.1 After this shutdown things in Vail will never be the same. Vail Resorts really let down the community. We did not save our Big Horn Sheep. We have too many 10th Mountain Parades.1 Again - I believe a greater effort should be placed on finding housing further west 1 Again, it is just unrealistic to think the TOV can make any significant dent in this problem. Rent control plans just make things worse.1 Already the taxes are really high, this ia not good for the workers 1 Am a strong believer that lower taxes is a solid long term appeal for productive and positive residence wanting to live here. They can be more productive and afford to support the towns positive aspects. Retail, restaurants, etc.1 Any increased tax should come from 2nd home owners who have caused the housing shortage. The tax should not be levied on full-time residents. Tax the short-term rentals more (not lodging per say, but private short-term rentals via Airbnb, VRBO and Craigslist.) These people are creating the problem. I know because I live in an area that used to rent yearly to staff but now every weekend I get another short-term rental above me. They are loud and obnoxious and the owner NEVER responds to my text for help 1 Any tax increase should be borne by the businesses who benefit from more affordable housing.1 Any tax increases should be directed towards the larger businesses, residential properties over $500,000 value, or non-resident properties, or toward the tourists via sales taxes, not toward long time working locals who have managed to acquire a place to live which is probably valued below $500,000. Working locals already pay fairly high sales taxes on everything that is not considered essential. 1 Ask Vail Resorts todo their part!!!!1 Been very disappointed and disallusioned by past actions of the town and in particular how it allows Vail Resorts so much influence regarding development. So I am just tired of the emotional drain of not being listened to. I am hoping the council takes a more critical look into what residents and guests want. 1 Business community should have a larger role.1 Businesses need to support this more than the tax payers! Put more of the burden on the big business in town to build and offer housing. How much is Vail Resorts offering? Big hotel chains?1 Current price for deed-restricted are extremely high!1 Deed restricted and resident-occupied housing are vital, but the Town has bungled the Chamonix development. This has not helped the employee situation. We need entry-level housing as opposed to permanent housing. Paying people to live in Vail is nonsense.1 Deed restricted housing is a scam allowing for rich kids to have a place to buy with daddys money.1 Develop better transit system between the three towns and housing with take care of itself.1 Don't do it. You know, when I moved to the mountains-I didn't have this sense of entitlement 'because I work in the hospital in Vail, I deserve to live in Vail.' No, I worked my ass off and had roommates in Eagle Vail and Edwards.1 dont need to pay anymore fkn taxes, seek endowments from the ridiculously wealthy, they're everywhere here 1 Don't tax residents. Increase tax on visitors and businesses 1 Employers should be financially responsible for their employees' housing.1 employers should pay more so people can afford to live here 1 Give tax incentives to support local housing funding needs. Increasing taxes is rarely supported.1 Have developers provide it and not get any work arounds.1 Hoping the Vaildaily publishes the names of the board members that support this, so I know who to vote against 1 Housing values have increased significantly the last few years along with property taxes which has provided increase revenue.1 I believe taxing the source of strain- second home owners and short term rental units is a better solution.1 I believe that Vail should implement a tax on unoccupied housing as well as increase the occupancy tax for these items.1 I do not like the way that affordable housing is wiping out open spaces or protected wildlife areas. I think we can do netter.1 I do not support locals paying for this. It should be a visitors tax or new purchasing real estate tax if any! Please tell me why the same locals you are trying to protect that have lived here since 1993 should be paying for buying new deed restricted units?1 I DON'T WANT TO PAY FOR SOMEONE ESLE'S HOME! ABSOLUTELY NOOOOOOOOOOOOOOOOOOO on taxes for that! NO NO NO 1 I find it incredibly important to deed restrict housing so that people who work here have just as much of an opportunity to buy a house as a millionaire. BUT you don't need to raise taxes to accomplish this, the town already brings in so much money from tourism, use that money! Stop taxing low income individuals and paying your billionaires. THAT is the biggest problem with this town. 1 Page 3 May 5, 2020 - Page 38 of 122 I think at this point between federal, state, sales, property tax, payroll tax, we are taxed to death. Let's find another way.1 I think that the local residents who benefit from this program are the same ones who don't have enough money to pay more in taxes. I also think it would be slightly unfair to tax residents who don't benefit from this program. Since this program is so new, I think it should be implemented for a few years to determine what's needed down the road. 1 I think the town has contributed sufficiently to local housing funding.1 I think VRBO, Airbnb, and the others should be heavily taxed and regulated as other cities do. Or offer tax incentives to those who rent to seasonal/temp employees. Help resolve housing crisis.1 I think we need to put pressure on employers (vail resorts being the prime offender) to pay their employees a living wage. I'm sick of putting my tax dollars towards financing housing for employees that get paid poorly by a publicly traded company. And make them finish current projects (expansion of the lionsridge apartment homes) before starting new ones. 1 I think we should restrict short term rentals. It detracts from the community feel of our neighborhoods. The town is becoming one giant hotel. The short term renters are not invested in our neighborhoods, community, or town.1 I'd happily pay more taxes to see our low income residents housed. Let's take care of those people before we start talking about housing for higher income residents who might be able to afford to purchase.1 If the Town wants higher taxes for this it should look into higher fees and taxing short term rentals with a Lodging Tax. Too many people do short term rentals without paying appropriate fees. Vail Resorts and Vail Health have created the greatest number of jobs but have done little to date with regard to housing. The Town should not be asked to bail them out. The Town, however, should work with them to try to find suitable locations for housing. 1 If we build housing for town employees that's OK. Building for profitable private business NO!1 I'm getting taxed enough by the town, state and feds. Now that I may be out of a job for awhile, I don't need to lose anymore $.1 I'm not willing to pay much additional tax to support it, but Vail Resorts should.1 Improve allocation of tax dollars that are already taken in.1 Increased taxes would be a burden on retired people, such as ourselves, living on fixed incomes.1 It is an honor and privilege to live and work in Vail. I do not feel that deed-restricted housing belongs in this community. We have a enough already. It is more realistic for people with these needs to live down valley,.1 it is not a public matter to subsidize housing for private businesses. Take for example VR; they employ far more people than necessary. Go to Europe and you see no one standing around the lifts, just one operator at bottom and another at the top. And their lifts rarely stop. Here, with so many employees the lifts stop almost every ride. 1 It won't work long term. Entitlement is not a good trait. The town encourages redevelopment which is a negative impact on affordable housing yet increases the employee need. No one is looking at all the pieces of the puzzle and how they fit together.1 It's the mountain responsibility not the town's. They just tear up the property anyway.1 Just because people work in Vail does not mean they MUST live in Vail. Most people around the globe commute to work...Vail does not have to try and be the exception to this.1 Just use town owned lands more effectively. Developers should be able to make money with high-density housing for employees without subsidies 1 Keep your hands off my money. TOV should not be in the business of finding housing for slaves who collect substandard wages from Vile Resorts or Romer's merchants.1 Leave housing to the private sector 1 Let's not tax our way to additional housing.1 Local housing funds are NOT a town of Vail problem. Government must stay out of the housing market. Housing is an individual and business problem. Look at Summit county and how public housing has destroyed the quality of life of residents. There are now too many people and the housing has destroyed the environment and removed areas of recreation. 1 my property taxes are way to high as is Make the vacationers pay 1 N/A 1 nc 1 need more of a fine line between great services and the amazing pay, benefits and retirement employees receive. Increasing taxes on people like me who already rent out rooms to the local workforce is not something I look to do. Get more out of all the Airbnb type places who have destroyed our local rental market. 1 No 1 No comment.1 NO MORE HOUSING IN VAIL. Move down Valley and increase bus service 1 no more taxes 1 NO MORE TAXES! !! ENOUGH WITH FLEECING US OUT OF MORE DOLLARS VIA TAXATION!!! STOP IT!!!1 No new tax on residents. Tax the visitors 1 NO NO NO 1 No one funding me when I moved here!!1 No one helped us. Theres tons of job and my husband and I have both worked 2 and 3 jobs at the same time many times.1 No tax increases 1 Page 4 May 5, 2020 - Page 39 of 122 NO TAX INCREASES Tax Vail Resorts more to pay for housing their employees.1 None 1 Not every issue can be solved by a tax increase, nor are tax increases always appropriate.1 Not if it's 'business as usual' where employee housing comes at the cost of wildlife habitat or more luxury condos so the developers can make more money.1 Not interested in increased taxes. Housing is available down valley. If businesses need employees, they can pay more. If employees want to live in Vail, they will make that choice. If they want to make more money and live down valley, they should be free to do so.1 Not my responsibility to pay for housing for others. No one pays for my housing. We will always have a housing issue. TOV has not done a good job of producing housing on redevelopment or new large commercial projects providing enough housing. Solarce is the best example. A total failure by the town. 1 Our taxes are currently much higher than any other area in the valley. It would be more cost effective for the TOV to develop housing projects in less expensive communities and provide busing for TOV or Vail Resorts Employees. Also consideration of multi-function buildings for seasonal employees. That is, have a plan for how to use housing in the off season when seasonal employees are not using it (house Bravo/Dance Festival performers etc.) 1 Our taxes are plenty high already.1 People bought the properties based on the current tax structure.1 Property taxes should not be used for local housing projects.1 Public funds should not be used for housing- pay people a reasonable wage!1 QUIT BEING MYOPIC ABOUT THE BORDERS OF THE TOWN OF VAIL. VAIL GOES FROM EAST VAIL TO EDWARDS 1 should be funded in new developments & sales tax not property tax 1 Stay out of the housing market. You already control it through zoning. When ever tax payer dollars are spent on housing, it is in effect a subsidy to large corporations like VRI, Hyatt, Etc. We've been spending money on this for the 30 years I've lived here and still the problem exists. That's insanity. Let the private sector solve their problem with their money. 1 Support none with increased taxes/fees. Vail Resorts and big hotels should pay to fix the problems that they have created.1 Tax revenue should not be used for public housing options of any kind. Housing is a county issue NOT a town matter. Employers need to be involved and take more responsibility for employee housing matters.1 Taxation is theft, keep it to a minimum 1 taxing residents does nothing but cause ill feelings towards the government. Use funds developed from events to support deed restriction to benefit residents.1 The business community should subsidize this, not taxpayers.1 The government should not be subsidizing private housing 1 The large corporations need to donate.1 The money should come from somewhere else. People that actually live in Town of Vail struggle enough.1 The occupancy drivers are Vail Resorts, and Vail Health. They should be held responsible for the housing impact they create. I am a hard working local, barely making it here and I do not feel I should be taxed so Vail Resorts can build out Ever Vail with inadequate employee housing, as they were allowed with Arabelle and other projects. 1 The seasonal employees are here to serve the guests. Therefore the burden of the housing cost should fall to them and not to the already financially stressed locals. Or, the new tax should apply only to incomes above $100k or to properties whose valuation exceeds $2m.1 The town gets enough tax money already!1 The town should limit/restrict short term rentals rather than trying to tax residents to fund deed restricted housing. Short term rentals are really the issue with housing in town.1 the town shouldn't be in the real estate business 1 There are numerous areas for employee housing down valley. Vail is a tiny place limited by typography- don't spoil our beauty.1 There are plenty of other ways to create revenue to support local housing than taxing the residents in Vail. Increase the parking rates, increase the sales tax and lodging tax. The tourists that come here should be taxed higher if you need to raise more tax revenue.1 There is plenty of space in Avon, Edwards and Eagle to build employee housing and deed restricted properties. Offer them more free bus options and build down Valley. There is no more space in Vail, unless you put parking under Ford Park!!1 Think outside the box. Tax the corporations that employee these workers. Acquire land destined for real estate development, etc.1 This program has been and continues to be overly hyped by Ruther and Company. It is time for VR to step up and address this problem with minimal TOV financial support.1 This should not be financed by local taxpayers. Make building codes and costs more user friendly to developers. Make it easier for developers to have and incentive to build employee housing here. Why can't the exclusive and expensive community of Vail include affordable Tiny Homes? 1 This supports the concept of over development into our very limited open space.1 Page 5 May 5, 2020 - Page 40 of 122 Though sacrifice I managed to buy in Vail, even though I am an hourly seasonal worker. it is achievable and feel like I am being asked to pay for others who aren't willing to make the sacrifices I had to make to own here. Rent is as much as a mortgage so why can't they afford a mortgage on their own? 1 town needs to be careful about getting too involved in real estate 1 Vail has enough reserve funds to use. No tax please.1 Vail Resorts and local businesses should pay the most. It is their problem primarily, no matter how you spin the self created, persistent problem 1 Vail Resorts has pledged 30M for employee housing, yet the town has done nothing to hold them accountable for providing a meaningful contribution to the housing situation.1 Vail Resorts should be doing this, not the town,1 Very concerned 1 We already have lots of taxes.1 We are taxed enough for schools and some of this should be helped by Vail Resorts 1 We do not need anymore housing in the town of Vail 1 we do not need to have a tax increase for local housing funding nor do we need it to justify the housing department - what we need in this valley is to provide dormitory style housing for all of the seasonal workers who are so necessary to this valley. This type of housing doesn't have to be in Vail, transportation could be provided to get them to their employmet. 1 We should not be in the business of subsidizing housing.1 What about supporting locals whom are struggling to keep up who currently own and work hard in the town. Tax increases and cost of living are more reasons why true locals are leaving.1 why are the taxes/ restrictions/ improvement prices so high for property owners? Not every property owner in this valley has a multimillion dollar home (or second home). I'm all for affordable housing for the people that keep this town running but The Town of Vail needs to find another way to fund this. And there needs to be less red-tape for those of us that want to take care of and maintain our properties who are not in a ridiculous tax bracket. 1 You shouldn't be asking residents to fund local housing. Tax the second home owners.1 Comments from respondents UNCERTAIN as to whether they are willing to consider a tax increase of some type to fun efforts for resident-occupied, deed-restricted housing.42 A tax on full-time residents should NOT be an option. Over the past few years there have been various mill increases (VRD, Eagle County emergency services, etc.). Why not increase the hotel tax or start a restaurant tax for this? That way those who are using the services pay for it. 1 Any construction needs to be aesthetically similar to other vail buildings 1 biggest concern is how the tenants take care of the property if they are renting 1 Buying deed restricted housing to help the employee housing shortage in town is justifiable. Also, taxing sales so visitors share in supporting the employees who serve them in stores, restaurants, and on the mountain is a good idea.1 Difficult to answer this question without knowing magnitude of tax increase and oversight of revenues raised 1 Difficult to say given I'm completing this during the Covid-19 lockdown. (Priorities and views change in such a time of crisis).1 Don't know. Prices are too high for me to ever own property here.1 general interests should always prioritize special interests 1 Given the possible significant recession because of covid, I'm not really excited about tax increases.1 Have to look at the $ and benefit 1 I am not opposed to supporting it, but not with a blank check, I would want to see what is included and what is excluded in funding. The devil is in the details on this one.1 I don't like deed restrictions.1 I have limited income and can't afford to buy property right now. I am willing to support this effort but that support will be contingent upon specifics of plans presented.1 I need more information 1 I support controlling the cost of housing to make it attractive for people to want to live and contribute here. It's got to make sense and be viable. Not just live pay check to pay check 1 I think there should be some sort of price cap if you do so.1 I was interested in turning my condo into deed restricted but the offering was not worth it. TOV needs to make the offers more enticing.1 I would have to see the specifics before I decide to fund someone else's housing. I worked really hard and sacrificed a lot so I could buy my own home.1 I would need details, but it is certainly an issue to discuss and we need a solution.1 I would support a tax that went to local housing needs. Perhaps if the tax rate was lower for people who lived here year round and higher for homeowners and residents who do not live here full-time.1 I'm a renter and don't pay property taxes 1 In usual times I would be supportive of a tax increase to support local housing funding needs. However, given all of the uncertainty surrounding the fallout from the COVID-19 outbreak I think it would be prudent to wait until we know the final impacts of this event before moving forward with a tax increase. 1 Page 6 May 5, 2020 - Page 41 of 122 Increase property tax on second homes and short term rentals.1 Is it 100% going to go to it?1 It's not fair to put this burden on the current residents through a property tax. More contribution needs to come from VR.1 Need to know more.1 No 1 Our taxes are high, the town budget is huge, it's unnecessary, there are plenty of funds already there, they just need to be allocated properly.1 Perhaps this tax would be better collected from property taxes of the second home owners and/or the short term rentals tax.1 press vail resorts for substantial property/financial contribution before taxes 1 Put housing down valley 1 Tax the tourist not the workers.1 Tax Vail Resorts and the 1% because most your residents do not have more to give.1 taxes are high, prioritize better where the money is going.1 The only tax increase I'd support is an increase in the lodging tax and all future funding for special events will come solely from that fund. That would free up $3.5 million dollars of general fund money for housing or other specific needs and ny point in time.1 The town is doing so much and people are not going to be able to afford more taxes. I think it's time for the business community to increase wages to support their employees, especially Vail Resorts. It would depend on the nature/type and use of the tax before I would support it. Vail Indeed is a smart program. Building everywhere and anywhere is not. 1 vail resorts should take initiative in funding as it is their employees that most lack housing.1 Vail Resorts was going to fund more employee housing. The town denied this new addition. We should have to pay for their bad decision.1 We have a tremendous number of high wealth individuals that own second homes. This is driving the cost of homes up and the reason people cannot purchase in Vail. Tax these homes at a higher rate to get funds to build employee and deed restricted housing.1 We'd have to see a plan before being in support.1 Would the tax increase be the paid by full time vail residents, or by the corporation who need to help their employees find affordable housing.....?1 you should increase taxes on short term rentals to pay this increase 1 Comments respondents that did not answer Q45.1 Can we tax second home owners? I suppose a property tax would work, but it would be nice if it didn't affect people who actually live here.1 Q53: Do you have any suggestions or opinions (positive or negative), regarding how additional housing for residents could be provided, that you would like to share with the Vail Town Council and the Vail Local Housing Authority? 193 Comments from respondents that think TOV and the Vail Local Housing Authority is HEADED IN THE RIGHT DIRECTION.73 Add a Vacancy Tax and STR tax to fund up the development of deed restricted units. incentive the construction/addition of LTR of lock offs/carriage houses on/in existing properties. Personally contact all new construction/remodel permit holders and construction companies to inform them of the options/incentives available to build LTR deed restricted housing on units zoned Primary/secondary. 1 Again; county wide 1 All properties built in the 70's and 80's with no codes in place should be allowed to rebuild at equal or higher density to encourage lock off units and deed restricted units. Current codes make redevelopment of these old properties IMPOSSIBLE.1 Allow ehu's in residential areas, limit vrbo's in same areas.1 Allow existing houses to create lockoff within their existing home for LTR only. Make the LTR as or more appealing as the STR. Require STR owners to live in their home for x number of weeks or to pay increased taxes or fees.1 Allow the use of modular small-homes to take care of this issue 1 Be cautious not too have people trapped in deed restricted and unable to move on from those homes. Aspen has this problem where their retiring population is unable to move because they cannot afford to move from deed restricted housing.1 Build more dense housing units down Valley where the land is cheaper. People commute in big cities all the time. Workers will have to commute to Vail now. The Valley has grown tremendously in the the last 20 years and housing has been geared Intentionally to the 1%. VR (a real estate company!) has made that clear. 1 building affordable housing in Edwards supports Edwards not VAIL 1 Consider garage renovations for studio apartments; mandate second homes have an employee unit for someone who works in town 1 Deed restricted housing also need ample parking 1 Page 7 May 5, 2020 - Page 42 of 122 Deed restricted housing ownership (Vail Commons) allowed me buy a place and stay in Vail. Fortunately, I got in 22 years ago when it was possible for the lower income strata. That would have not been possible later. The Chamonix project is upper middle only.1 Deed restricted housing should not be forced into high income areas. Even in large metropolitan areas people are bused into work from surrounding communities.1 Don't allow the Payment-in-lieu exception like was used by the developers of the Westin in Avon. (Not sure if that's an issue in Vail)1 Don't make quiet small neighborhoods as on Davos Trail more densely build and populated!1 Eagle Vail and WalMart Ville Has so much space for homes etc, more than enough.1 eliminate special events support. Eliminate Visa programs for seasonal staff. Make Vail resorts and Vail Health create housing for their staff in all of their own projects. Deal with the demand 'spikes' and housing will be more attainable.1 Encourage long term rentals through tax breaks with the caveat of having these residents prove that they work full time within the town of Vail. Keep the money within the community. Air BnB & VRBO has striped any sense of true community in recent years.1 Have the second phase of Timber Ridge be 6 or 7 stories high. There is nothing behind it.1 Housing is complicated and expensive. Important to have as many tools in the tool box as possible. I think vail in deed is a good start but I also think It's important to look at other options in addition to ro deed restriction 1 Housing is the single greatest problem Vail needs to solve to maintain our place as a world class destination and resort.1 I believe the InDeed program is a well received welcome addition to the housing program. The deed restrictions placed on other Vail properties (ie: lottery program) can be deterrent to local residents wanting to buy property because although less expensive to buy also restricts the ability of the property to increase in value. I have heard from owners of deed restricted properties that needed renovations are ignored because the cost of renovation outweighs the cost of appreciation. 1 I believe there should be a variety of options available which is why I support dwelling units within residences. There is real potential here to 'subdivide' some of the vacant second home properties into comfortable living space for those who can work with owners.1 I don't know 1 I feel that there should be vouchers available to workers to help offset the housing costs. Long term more employee housing needs to be built with various options from dorm style to single family homes. There should be frequent free transport for employees across the valley.1 I just think there should be a focus on affordable units, not just deed restricted.1 I like the idea of accessory dwelling, but we know that will never happen w/the big wig homeowner. They will figure out a way NOT to have a local living in or near their million dollar unit. It will just become an extension of their mansion home? Local restrictions on short term great idea so less will do it and more long terms will open up. Tax on new developments? Its already pricey to build here - is that going to stop some from building? Please do not push all deed restricted housing west... Vail needs to share in this project!!! 1 I like the idea of small housing for singles built with eco friendly materials. But also family living, and elders too.1 I think if hotels in Vail were reasonable, Airbnb type entities wouldn't do as well. Hotels should try to be more competitive.1 I think it is important to emphasize long term residents when trying to buy deed-restricted housing, at least for some of the housing.1 I would like to see more collaboration between towns and unincorporated areas, where there is a lot more room for development, rather than just in Vail proper. If the TOV would look at helping with those types of developments, that are actually affordable ($700,000 for a 3 bedroom unit is NOT affordable) and design transportation systems and parking that was useful for those residences as part of the master plan. I believe it would benefit all Eagle County residents. 1 I'd like to see more time spent on the impact short-term rental units are having on the loss of long-term housing. I'm hearing that most condo sales in the TOV (ex, Vail Racquet Club), are being purchased specifically for short term rental income to the owners.1 If more deed restrictive homes are built down valley the ECO bus transportation must exponentially improve as well as the Town of Avon start routes into Vail. The 2nd point with a smaller EHU attached to a larger residence is a good idea. In the past this has been tried and many of the larger residences got around the issue by incorporating the EHU into the main residence after the CO. 1 if we go down valley then improved bus transportation has to come first. Has staff and council randomly ridden ECO peak times? Please do so individually!1 If you restrict STR, then you'll increase available long term rentals. You'll make Vail neighborhoods a community again. Otherwise, you'll continue to drive people down valley.1 Increase fees or taxes on short term rentals. It hurts our long term rental options and brings too many unscrupulous people to our neighborhoods.1 Increased density seems necessary to me. Either by building taller developments where it is ok to do so, or by the above idea of accessory units.1 In-deed program the way to go. Developers did not create the housing shortage. Why would they have to subsidize Vail Resorts and other employee intensive business?1 It is long past the time that developers of McMansions, massive hotels and Vail Resorts start to pay up!1 Page 8 May 5, 2020 - Page 43 of 122 more 1 bedroom, and small two bedroom units 1 More outreach on what the deed restricted program means and entails. There are many discussions within HOA's to ban deed restriction in existing complexes.1 No 4 None 1 of the above listed changes, 'Increase restrictions on short-term rental units (STR) in Vail to mitigate the loss of long-term rental home opportunities' is the most important, I think; there have been so many rental units lost to locals due to the increase in STR 1 Provide a tax incentive to second home owners in exchange for their agreement to rent their unoccupied unit to the town of vail for local housing.1 RE new or expanded residential development contributing fees... maybe only above a certain cost threshold? A full-time resident building a home for them to occupy is very different from PT resident homes or FT homes that are high end. Needs to be scalable or exempt at some level. 1 Restrict STRs before its late. The loss, of what was housing available to locals, has done more to contribute to the loss of community than almost any other factor.1 Restrictions should be given to landlords who are exploiting and taking advantage of seasonal workers, especially J1s, and over pricing their units for the winter months.1 Second home owner tax.1 Short term rentals are essential for visitors. I don't support additional restrictions especially when there is a lack of enforcement of existing policy.1 Short Term rentals in the TOV are a major problem. Parking on side streets, inconsistent tax collection, impact on long term housing for employees. TOV should stop new Short Term rental approvals 1 Short term rentals such as AirB&B are businesses and should be taxed as such. Also, local businesses must participate in employee housing projects.1 some benefit to second home owners to rent long term instead of short term 1 STR does not impact long-term rentals. You cannot prove that it does. Do the math. Name one trophy home up on Forrest Road that would be converted into employee housing. Yet the people who throw down $5,000 a night spend a ton of dough in town (read SALES TAX) Employee housing does NOT need to provide as much (any?) parking. Or allow dogs. Use some common sense here. If we really are green, and a number of locals just roll their eyes when this topic comes up, we need housing in Town and not down valley. Yet it will cost more, but it place less of a burden on transportation and parking. Plus a shorter commute will make happier employees with makes for happier guests. This is not rocket surgery. 1 Teacher next door program. Work with public school system to provide housing for full time teachers who sign a contract stating they need to be employees or retired from eaglecounty schools to purchase and maintain ownership.1 Tell AirBnB (STR) to hit the road. Apartments should be for locals.1 Thank you for continuing to provide house-buying options to those who cannot afford 20% down. Please try to concentrate on residents who have chosen to live full-time and for a long time.1 the explosion of short-term rentals has eroded the occupancy of existing lodging establishments, without significantly increasing the town's sales tax revenue or licensing fees 1 The TOV cannot solve the housing problem alone and only in Vail. Housing should be a community effort, involving Eagle County and ALL the municipalities.1 The town council needs to get on board. The communication that this needs to happen with virulent opposition to recent project(s) is a hypocritical position that I cannot fathom.1 The town needs to consider restrictions to the number of residences that are being built over $3+M. The volume of second homes in the valley has driven property values to the point that year round workers cannot afford to purchase homes in the town of Vail. We have so many rentals and homes being used for Air bnb type rentals there is no ability for workers to rent units. 1 There is a lot of housing that stays empty. Can we do something about this and utilize the empty space?1 There is currently no housing or plans for senior citizens. Consider townhome-style development for year-round residents who might want to downsize, eliminate maintenance, etc.1 Use density as a tool to increase housing opportunities 1 We have an EHU and support the concept.1 We need 1000's more units, get going. Stop building units for people who can afford to figure out their own housing. Example, that beautiful lot above the fire station, what a waste of land that we will never get back. One of the richest people in Vail owns one of those units, disgusting! 1 We need homes in Town to maintain a community, not cash to buy homes downvalley. We need opportunity for families to live here long term.1 We need housing in-town, not cash. We need to keep people living in Vail, or we will lose our community.1 West Vail master plan can help. Find a permanent source of funding for Vail InDeed. Don't restrict short term rentals, you're taking private property rights - leave it to HOA a and party wall agreement amendment if owners agree 1 whats going on with the old roost lot?1 Page 9 May 5, 2020 - Page 44 of 122 Comments from respondents that think TOV and the Vail Local Housing Authority is OFF ON THE WRONG TRACK.78 A 'Vail Tomorrow' citizen input event, please!1 Additional housing outside the town needs to be encouraged. Cooperation with other bodies should be encouraged.1 Additional housing should be provided by neighboring communities and enhanced transit supplied to get then to and from work, etc.1 Adopt a 2-tier property tax: lower for full-time residents and higher for homes that nobody actually lives in.1 Affording housing needs to be affordable for what local workers can afford not what developers need to support the project. $500,000 and higher prices on properties for purchase is not affordable nor is $1800 per month for a 1 bedroom rental.1 Again, NOT A TOV PROBLEM! It's a Vail Resorts problem. We have a lockoff apartment over our garage-an employee housing unit we were REQUIRED to build when we built our house. You think we get any tax credits? No. You think we're that dumb to not realize who is profiting the most. Builders. BTW, we don't even rent out our lockoff any longer. It sits empty. Too many lazy, pot-smoking, loud, disgusting renters. 1 Allowing developers to push housing outside if the town does not improve the quality of life for the workers.1 As mentioned earlier.1 Better and real enforcement. A $300,000. 'fee' to demo homes, or double density or square footage more than 7500 sq ft (plus or minus) The town can not create community when town incentives are destroying neighborhoods. Another example of council and boards only looking at their own interests and not the town as a whole. Commercial square footage must have a major roll in funding housing needs and not be freeloaders. 1 Better transportation system to get workers into the cities is needed versus having workers live in town. The cost difference is to great to be supported by developers.1 Better use of town-owned lands.1 Build all new employee housing west of Avon!!!!!!!1 Build bigger rental unit buildings, taller, denser. The 1st portion of the timber ridge redo is way too small. When the rest comes down, build huge. Build huge on the roost lodge spot as well.1 Build in/up. Multi-use. 2nd floors for residential on existing strip mall areas. Encourage shared spaces, like the new development in Eagle by Lachie Thomas. Require parking for new developments. Charge 2nd homeowners larger fee. Encourage shared parking/riding - 'rent a space for the day' options. 1 Chamonix was in no way affordable. Anything built must be affordable. We don't need to attract any more people that can afford to buy on the open market and take away units from the people who have been making this town go round for years.1 Collaborate with other Eagle Valley towns to create housing and bus service for Vail employees 1 Collaboration between all towns and areas of Eagle County to provide affordable housing with accessible frequent transportation.1 Do a more comprehensive applicant pool review for who you hire for TOV housing jobs.1 Do not add and fees or taxes to existing residential low density property owners. The existing Vail Local Housing Authority seems ruled by members that do not ever get out of Vail/Eagle County, and do not socialize with anyone out of their own small clique.1 Don't kill anymore wildlife for employee housing !! It's not your right to tell people what they can do with their property they bought with their own money. They have a right to do as they wish. Enough with the deed restricted housing sales. There are locals buying these up and not doing what it is intended for. You are giving them all these grants to help purchase them , which you should have nothing to do with. There are so many people taking advantage of this !!! 1 Dormitories for seasonal workers. This would free up long term rental units for other employees.1 Feel need to explore outside of town since Vail is overdeveloped and impractical to try to resolve now. Since Vail only has expensive private school out of reach for all working class families and feel most would rather live closer to schools and affordable shopping needs. So look more into development that can sustain the work force especially if the stay and want to have a family. Then look into good transportation needs to make workers able to still get jobs in Vail but live in a more realistic neighborhood that can sustain them. Vail is mostly second homes, seasonal rentals and no longer designed for young families to have year round neighborhoods or any neighbors at times. That is gone 1 Have Vail Resorts build a seasonal dorm and deed housing for it's full time and seasonal employees perhaps in Minturn or Evervail Area.1 Housing development needs to be mindful of wildlife as well as the residents in the area it will impact.1 housing should be private sector 1 I am strongly opposed to having more multi-unit residential housing along the I-70 corridor.1 I don't think we should drop one more penny into deed restricted housing until we provide extensive employee housing for low income workers in our community.1 I don't understand why you don't build a large dormitory style building in somewhere like Minturn (there was a large parcel of land there for sale by Union Pacific recently) and partner with Vail Resorts to provide shuttle service or bus service to move employees to the resort. You could also look at Eagle-Vail, Avon or Edwards area to move employees to and from Vail. It is not that far a distance. 1 Page 10 May 5, 2020 - Page 45 of 122 I feel rather unfortunate for Vail that is dealing with the housing crisis. Blame the VRBO resident home owners and we all know that the jobs will not come back to Vail - VR is currently cutting salaries. The people who rent their lock offs will need to decrease there rentals drastically. The Mexican Internationals will not be as many as prior to the Virus. 1 If Vail Resorts is so concerned about housing for their employees, how can we continue to allow VR to sit on the Ever Vail property and do nothing with it? That would be wonderful location for employee housing. Plus it is an EYE-SORE of land that distracts from the aesthetics of the surroundings. 1 If you build housing down valley you are only providing employees for business down valley unless you address the parking at the same time it is a wasted effort. Outside of that NO COMMENT.1 I'm a huge fan of the deed restriction program. I am not a fan of additional STR regulations. The existing regulations were put in place while the owner of a small property management company was on the town council, and the policies were a clear retaliation against homeowners who had recently left his rental program in favor of Vrbo, Airbnb, etc. He has since been fired by his largest HOA. 1 Indeed program is great, but when I see a deed was purchased for a home of over a million, it's hard to justify that in my eyes. I would love a home that is $1.2m but if I were to buy that with TOV owning the deed, it's a hard resel. Focus on deeds that homes are less than $1m. Also, I have not seen anything on a property that is deed restricted and then owner retires, can they still live in that home since they don't work full time in the county anymore? But worked in the county for X amount of years? I'm an owner in Vail and sold my deed, my worry is in 20 years when I retire I can't live there anymore 1 Indeed program seems to be working. Don't take open space/open areas, or go higher - it changes the light and views. We need to protect the natural light and views in the Vail Valley.1 In-law or additional units have been required in the past for new residential buildings. However there is nothing in the town code that says the home owners have to rent that unit. So this is pointless.1 it would be interesting to see the change in volume of STR in the past 5 years. If STR are generating enough revenue to make it more lucrative to STR the long term, then tax them more. They are the problem.1 Its seems obvious that a new high end home with a lock off will support a high end renter, not the regular local.1 Knoble keeps laughing at you 1 Less growth of Vail = less demand for more housing. Too many people here already.1 Make sure the residents are included in the decision making process.1 More monitoring of rentals with cooperation of these property management companies. Somehow swing the tide back to a more equitable share of short term/seasonal long term rentals 1 Move these projects forward: -Finish rebuilding Timber Ridge. -Develop The Roost Property (I thought there was a proposal that has not moved forward. -Public private partnerships to build new residential units specifically for workers. -The Vail InDeed Program will eventually damage property values, when they have over 50% of any of the HOA's units, forcing owners from private ownership into a government subsidized situation. 1 my family has often commuted to work within a commute of 45 minutes (not long by many standards). in this time frame there exists cheaper and plentiful housing. Provide inexpensive and available routine bus service to these areas.1 NO MORE DEED RESTRICTED OR EMPLOYEE HOUSING IN VAIL!!!!!!!!!!!! How many people work in Manhattan that live elsewhere and commute???? San Francisco??? Denver????? You don't have to live in Vail to work here!!!1 NO MORE HOUSING IN VAIL, there is plenty of room down Valley that would be cheaper and cause less congestion. Offer more free bus routes to those areas and build.1 please see previous comments. Increasing fees for current homeowners is a move in the wrong direction 1 Please stop the socialism. We cannot pay for everyone's housing in Vail and if business have to pay higher wages and charge higher prices because people live down valley, that is fine. We should focus on providing them better parking, instead of housing 1 Preserve homes instead of building new.1 Put any new housing in infill sites instead of on virgin greenfield sites. Between Solar Vail and Middle Creek is perfect as is the abandoned Roost site. In any case, new housing buildings should blend with the landscape and not become a monument to the Architects.1 Redevelop the rest of Timber Ridge, but include some for purchase units 1 Restricting/limiting short term rentals should be the focus. That is the major issue when it comes to affordable housing in Vail.1 Site east of the post office could be very high density and taller buildings. Put housing where there are facilities. Existing buses, shopping, grocery stores etc. Where the people in these facilities can walk to 1 STRs often don't obtain business licenses and create a burden on neighbors and communities. A STR Lodging Tax should be implemented and enforced.1 The in deed program will create slums. My own home is at risk as more units become deed restricted. My own neighbor deed restricted his unit to take the cash and then he rents it to tenets at the highest price possible. He himself has said he wants to get as much money as possible out of his unit and put as little money into is as possible...thanks. 1 The land and housing is any resort has been become to expensive to build employee housing and subsidize it. That ship sailed a long time ago. That is why the majority of the population moved down valley years ago. Find land down valley and provide timely and free busing for seasonal employees not business owners 1 The town has driven up rent through their past actions. Since the Town is focused on driving up real estate prices, employees will be forced to commute further and further.1 Page 11 May 5, 2020 - Page 46 of 122 The town has taken actions to remove employees from current TOV housing options as rentals with plans to sell the same unit as a deed restricted property. I do not believe this is a good avenue to increasing the number of deed restricted properties as it displaces current, hard working TOV employees who are already living in the town and creates unnecessary hardship on those employees while not adding to the overall number of Town of Vail employees living in the town. 1 The Town should not try and go it alone on this. It needs to be a collaborative issue with the other Towns and the county to provide affordable housing.1 The Town's focus on deed-restricted housing within town boundaries is inappropriate and NOT supported by the majority of full-time residents. The programs should be terminated immediately.1 there is a gross square footage rule Jonathan Spence throws at you when you ask about expanding a residence that he Baffles you with jargon, does not fully explain or provide source documentation to allow you to research and does not help at all in allowing such 'accessory dwellings' to be constructed. 1 This is a country problem now- Vail is complete 1 TOV should not be in the business of providing housing for more slaves under the guise of 'sustaining communities'. Not everyone can live in La Jolla, Montecito, or Vail because of sheer economics.1 Town of Vail must stay out of the housing market. Vail is completely built. If you desire to build something in Vail, you must knock-down something. No more construction. We have enough people. Our quality of life suffers as more construction occurs.1 Town of Vail should let the largest company (Vail Resorts) foot the bill 1 Unfortunately my experiences with employee housing is very unfavorable; they are almost instant slums needing much cleaning and repair at the end of each rental. And it is very difficult to control the number of inoperative vehicles presenting a constant eyesore.1 Vail has limited space and there will never be enough housing for everyone that WANTS to live in Vail. People that work at Saks 5th Ave in NY don't live on 5th Avenue. They commute. Does everyone who works in Vail have to live here? Increase ECO bus service and move housing out of high cost real estate areas. 1 Vail indeed is a very good program. focus on redevelopment and infill.1 Vail Resorts has to be part of the solution, they have the financial resources as well as the real estate, the town is on a fool's errand to address a problem that VR should be leading from the front on.1 We are always going to 'upset' someone in the Vail Valley wherever we build...just build what we need soon.1 We definitely need more housing. Is it possible to create this housing increase without majorly impacting the wildlife? We love our East Vail big horn sheep!1 We have lived here through 7 small recessions (1-2 years) and one long lasting recession 2008 where many employees never came back, and now this COVID may be the longest one ever. it came at time when there was a large push for more housing to meet the great need of a boom. Like building a church for Easter. When is too big really too big for a town limited on all sides with public lands? What is the limit on the number of skiers? What is the number of skier collisions? How big does the hospital have to be? How heavy the traffic? Vail pass closures are getting to be huge commerce and visitor and local issue. Car rentals do not have snow tires for unsuspecting visitors. It's become a down valley bragging rite to say you never come to Vail any more. Too crowded and no parking in winter, shops too expensive. It's becoming a Disneyland with I bet a majority of shops owned by Vail resorts. TOV builds housing and VR buys most of the units. Doesn't help small businesses. 1 We should severely restrict VRBO short term rentals... They ruined the neighborhood and are changing the character of Vail.1 Whatever the decision we need to keep the environmental effects top priority 1 While it would be great for Locals to own in Vail, I don't want to pay for it. Peter Noble should pay for it with his development money. He needs employees for his developments so he should pay to house them, not me!1 Why should a local trying to update their property be expected to finance the living situation for someone else. I might support this for second homes - but this would be one more obstacle in the increasingly expensive proposition of locals trying to update and stay in Vail. This is nuts!!!! 1 Years ago, the town passed a rule that all new homes have an employee unit. This rule was never enforced and the cycle continues. Same with developments with retail having to supply parking for each retail. Whatever you do now - will future councils keep the requirements?1 Yes- build massive 'affordable' housing within 30 miles of Vail and have busses run every 15 minutes for BC/Vail/Avon. This is how places with expensive real estate work. All of the suggested plans will not be worth it and create bureaucratic barriers to reasonable, market- driven growth (if, in fact, that even happens again in my lifetime after COVID- hate to be pessimistic here but where will the capital come from for any of these projects?) 1 Yes use the old Roost lot for Employee Housing. Do not allow the planned East Vail Employee Housing to be built. The Vail Units this Developer has built Lionsridge and Chamionix are ugly. Rebuild the crummy Vail Resorts housing by the Post Office.1 Comments from respondents UNSURE/NO OPINION.39 Allow increases in density to facilitate the development of high density, resident occupied and owned, deed restricted housing projects. Primary/secondary unit zoning, to my knowledge, does not help the local middle income worker today. VRBO etc. is too attractive.1 Page 12 May 5, 2020 - Page 47 of 122 Build outside town limits and add more public transportation for where they build!1 cant afford tax increase 1 Focus on the rentals for employees and for new home buyers for locals/year round employees.1 Get Vail Resorts to develop Ever Vail for employee housing. Is there still a chance to buy The Roost?1 have single homes with lock off's 1 Housing alone cannot solve this problem. Vail Resorts cannot pay lift operators $12/hr and expect them to find any housing. TOV must work with Vail Resorts to increase pay for entry level workers (remember, these are the front line customer service agents for all visitors of the mountain- they need to be treated well!) 1 I do not support an additional local tax to address the issue that the resort has created for the town. If I understand the questions above correctly, new developments, 2nd home owners, new homeowners, and visitors should help pay for this issue. Especially if they are using Airbnb or items like that for short-term rentals while they stay. Homeowners in Vail proper, that can obviously help chip in for the assessments of their own property close to the lifts, could be taxed a little extra as well. But those are the same people that already squished and complained about the events that Vail used to run that were too loud. So obviously they will not be happy with that proposal either, but as your survey has asked about our events as important, Vail proper residents and HOAs have requested those to be quieted. Sometimes before even 9 p.m. which is ridiculous when you are trying to promote a world-class Resort. I.E. check point Charlie concerts that used to provide a family weekly event during the winter. 1 I don't know enough about Vail's specifics to truly comment but I don't want what happened in Southern CA to happen to Vail. It ruined the community in Hermosa Beach and if we are not careful here in Vail, it will ruin the community here too.1 I have a 2b/2b condo and have tried to do long term housing for over 10 years but because turnover rate is so high and the employees rent could barely cover my mortgage ($1800-$2000 year round), I am forced to turn it into a short term rental. People don't make enough money to cover the rent so then they want to move 3-4 people into a 2 bedroom condo. Summer months are difficult to find renters and STR in the summer are not very profitable. 1 i know of several homes and condos that were rented to employees, that are now in short term rental market!!1 I think that allowing people who are not full time resident, to buy properties in vail for short term rental is contributing to the housing problem...1 I think that commercial developments should contribute fees vs residential.1 I understand the need for additional housing. Booth Heights is not the ethically correct location.1 If developers are allowed to meet requirements outside TOV they should contribute to parking and/or public transport in addition 1 I'm a big fan of ADU's and lock-offs. I have a lock-off in Intermountain rented to a local full-time worker. I am very happy with the situation. I don't AirBnb my house. However, with hotels being so expensive up here ... I really don't think you want to restrict that.1 I'm a fan of incentives rather than restrictions. It would be nice if there were more incentives for people to rent long term rather than short term.1 In all cities in the world, the most expensive homes are in the center. Vail is no different than anywhere else in our country.1 In general, I don't like to tell people what they can and cant do with property they own, unless it was purchased with restriction and governance already attached. As far as long term rentals go, they can be worst neighbors than having a STR next door, it just depends on who you get. 1 Increase minimum wages to a livable minimum!!! Stop subsidizing Vail Resorts!!1 Like idea of requiring employee housing in new condo bldgs.1 Look at an occupency tax on homes that are vacant more than X% of the year. Other communities are doing this. These taxes could be specifically earmarked for employee housing efforts. Also, don't build Booth Heights. There are other and better places to do it. Why not build where Children's Garden of Learning is and make CGL included in the new facility? May be an opportunity to expand it. 1 Looking at short term rentals which most residents dislike. Parking issues, noice issues. I think it should be banned in TOV residential areas.1 Maybe buy land in Minturn near the rail road tracts develop the property for employees and provide busing 1 No 2 None 1 Nothing other than it need to be affordable not just for the higher end income.1 Over the past several years the Town has allowed accessory dwellings to be absorbed back into the base property. No reason to think it won't happen again, so forget it unless there a major deed restrictions on the property. Define 'outside the Town boundaries' - should be in reasonable commuting distance, not in Dotsero. Vail will lose jobs to down valley communities. Allow increases in density to allow employee housing - duplexes, tri-plexes and four-plexes where feasible and neighborhood price compatible and deed-restrict the entire structure, not just one unit. 1 Regulate short term rentals! Tax them A LOT. If you are increasing density, then developers also need to increase parking. Lions Ridge should have had to build a parking structure, much like Middle Creek.1 Short-term rentals should be restricted in areas that we not intended for that purpose. Properties outside of condominiums, Vail Village, Lionshead, Sandstone, Cascade, should restrict the number of STR licenses. It is common sense!1 Page 13 May 5, 2020 - Page 48 of 122 Some kind of incentive for landlords to cap monthly rental rates. Wages aren't keeping up with rental rates and that is causing people to leave the valley or save money to buy a home. Maybe look at where wages should be and adjust if necessary.1 take empty mansions and make into multi unit family homes 1 The rates for housing need to be reasonable. Most of us make $1,000-$1300 a paycheck. It's insane that rentals out there are getting up to $2,000+ for a 1 bedroom with barely a kitchen.1 The town rushed ahead with the rezoning of critical habitat and partnership with VR under the guise of affordable housing. This was short- sighted. Take a critical look at AirbNB and short term rentals, increase the requirement for developments to build housing on site, keep improving Vail Indeed. 1 There are several areas, particlarly in Minturn tat need to be analuyzed for emp hgs 1 There are so many people 'cheating' the tax system here. People owning second or third homes in Vail should be contributing more in taxes to fund schools and local housing.1 unfortunatley it's too late at this stage in vail's growth to be able to provide any meaningful volume of affordable vail properties for this.1 We had an implemented law on short term rental units (RICH PPL making lots of $$ on VRBO but nowhere for locals to live) but this was retracted. WHY????????1 Comments from respondents that did not answer Q51.3 don't let developers build without consideration for where their employees will live. it is important that employees have access to housing near work 1 Fix Dowd Junction access to Vail from the west. Chair lift for workers from Minturn or gondola, then build your housing in Minturn; anex Minturn!1 Short term rentals should not be in residential areas. In many areas, ruining the neighborhods.1 Page 14 May 5, 2020 - Page 49 of 122 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C: West Vail Master Plan Update P RE S E NT E R(S ): Matt Gennett, Community Development Director AC T IO N RE Q UE S T E D O F C O UNC I L: Review and provide feedback on the attached memorandum and outline, and provide feedback on presentation. B AC K G RO UND: The intent of the West Vail Master P lan is to envision planning, zoning, and design options as well as transportation infrastructure, housing, and economic development for the West Vail area. The planning process is expected to take between 12 and 18 months, with final plan adoption by Town Council in the spring/summer of 2021 AT TAC H ME N TS: Description Staff Memorandum Presentation May 5, 2020 - Page 50 of 122 To: Vail Town Council From: Matt Gennett, Community Development Director Date: May 5, 2020 Subject: West Vail Master Plan – Project description, key tasks, and general timeframe I. INTRODUCTION The intent of the West Vail Master Plan is to envision planning, zoning, and design options as well as transportation infrastructure, housing, and economic development for the West Vail area. The planning process is expected to take between 12 and 18 months, with final plan adoption by Town Council in the spring/summer of 2021. II. BACKGROUND The creation and adoption of a master plan for West Vail is a Town Council 2018-2020 Action Plan goal. This plan will be in keeping with the council’s intentions around thorough community engagement, sustainable best practices for future development, identification of housing opportunities, and fostering economic development to create vibrancy. This plan will also address the many nonconforming uses and structures in West Vail and provide policies to guide future development decisions in West Vail. The project area, as shown in the attached map, is approximately 262 acres and is bordered by West Gore Creek Drive to the south, Cortina Lane, and Garmisch Drive to the north, Buffehr Creek Road to the east and Arosa Drive to the west. This project area was determined by Town staff and may be modified based on input from the community during the plan process. The plan will also consider connections from West Vail to local destinations outside of the project area and West Vail’s role within the Town. III. SUMMARY The West Vail Master Plan process will be guided by a multi-disciplinary Colorado-based consultant team, consisting of SE Group, Economic and Planning Systems, Studio Seed, and Fehr & Peers. Collectively, these firms bring a wealth of experience in community planning and design, public engagement, economic and housing analysis, and transportation planning. May 5, 2020 - Page 51 of 122 Town of Vail Page 2 The consultant team has proposed the “20-minute neighborhood” as an organizing structure for this planning effort. The 20-minute neighborhood is a sustainability idea that is taking hold around the world, from Paris to Melbourne to Boulder. A 20-minute neighborhood has all the services that one might need within a short walk, bike ride, or bus trip. This planning process will identify and address the gaps in services, transportation infrastructure, housing types, and recreational opportunities, towards making West Vail a true 20-minute neighborhood. The public engagement approach for this plan was designed to allow the community’s vision to shape the plan. The public engagement strategies are intended to make participating easy, fun, and convenient and inject a diverse, representative set of ideas into the process. These strategies will also support second homeowners and workforce participation in the planning process. Project information and engagement opportunities will be available at EngageVail.com. Given the ongoing issues surrounding the COVID-19 pandemic and Eagle County Public Health’s orders related to public gatherings and safer at home requirements, adjustments to the timing and format of public engagement opportunities are being made. Engagement opportunities will include virtual meetings, online surveys, webinars, and virtual open houses. In-person events will be incorporated once permissible, with necessary precautions taken to assure social distancing. IV. KEY TASKS  Advisory Committee Formation (meets every 4-6 weeks) – serving as the community liaisons and sounding board  Targeted Engagement o Stakeholder focus groups o Meetings with key businesses and property owners o Group-specific online surveys (i.e., workforce, second homeowners, year- round residents)  Public Kickoff Event (format TBD, likely July)  Issues and Opportunities analysis for housing, economy, transportation and mobility, and land use and design  Topic Workshops o Housing o Land Use and Design o Transportation and Mobility  Initial design concepts for key residential and commercial parcels, civic spaces, roadways, or other connectivity opportunities  Cost estimates  Draft Plan Party  Action Plan for Implementation  Plan approval and adoption process May 5, 2020 - Page 52 of 122 Town of Vail Page 3 V. GENERAL TIMEFRAME 1. Phase One: Background Research and Community Visioning (May – July 2020) Planning team analysis of issues and opportunities for economics, housing, planning, design, and transportation. Visioning public engagement through stakeholder focus groups, a public open house, and online surveys. In-person engagement modified or moved online due to COVID-19. 2. Phase Two: Design Options and Draft Plan Elements (July – November 2020) Drafting of designs and plan recommendations based on issues and opportunities identified in Phase One. Public workshops to brainstorm ideas for housing, land use and design, and transportation. Draft Plan Party for public to review draft plan and offer feedback. 3. Phase Three: Plan Implementation Steps (December 2020 – January 2021) Creation of “Action Plan for Implementation” and cost estimates. Continued public review of the draft plan. 4. Phase Four: Plan Approval (February – April 2021) Meetings with the Town and public to garner support for approval and adoption of the plan. ACTION REQUESTED BY COUNCIL Staff asks Council to review the presentation and provide feedback. Attachment: Attachment A: Study Area Map May 5, 2020 - Page 53 of 122 Town of Vail Page 4 ATTACHMENT A. STUDY AREA MAP May 5, 2020 - Page 54 of 122 PRESENTATION TO Vail Town Council WEST VAIL MASTER PLAN INTRODUCTION May 5, 2020 - Page 55 of 122 CONSULTANT TEAM Colorado-based firms bringing a wealth of experience in community planning and design, public engagement, economic and housing analysis, and transportation planning. Town of Vail | West Vail Master Plan Introduction | vailgov.com May 5, 2020 - Page 56 of 122 PROJECT STUDY AREA Town of Vail | West Vail Master Plan Introduction | vailgov.com May 5, 2020 - Page 57 of 122 PLAN SCOPE AND TIMELINE PHASES 1 | Background Research and Community Visioning (May –July 2020) 2 | Design Options and Draft Plan Elements (July –November 2020) 3 | Plan Implementation Steps (December 2020 –January 2021) 4 | Plan Approval (February –April 2021) Town of Vail | West Vail Master Plan Introduction| vailgov.com PHASE ELEMENTS Project Management Community Planning and Design Transportation and Mobility Economic and Housing Public Engagement May 5, 2020 - Page 58 of 122 20-Minute Neighborhood •Proposed plan organizational structure •Sustainability idea taking hold in Paris, Melbourne, and Boulder •A 20-minute neighborhood is where all the services, employment, recreational opportunities are available in a short walk, bike ride, or bus trip •The task: Identify gaps in services, transportation infrastructure, environmental sustainability, housing types, and recreation Town of Vail | West Vail Master Plan Introduction | vailgov.com May 5, 2020 - Page 59 of 122 ENGAGEMENT •Public engagement to allow the community’s vision to shape the plan •Involving full time residents, second homeowners, workforce, and visitors •Information and engagement opportunities at www.EngageVail.com •Advisory Committee meeting every 4-6 weeks •COVID-19 adjustments –virtual meetings and necessary precautions Town of Vail | West Vail Master Plan Introduction| vailgov.com May 5, 2020 - Page 60 of 122 Thank you May 5, 2020 - Page 61 of 122 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C: Vail Recovery E fforts in response to the Public Health Crisis Municipal Operations Recovery P lan S pecial Events Update Vail Economic Recovery Team (V E A C) Community Relief F und Update Recession Plan and B udget I mpacts P RE S E NT E R(S ): S cott Robson, Town Manager AC T IO N RE Q UE S T E D O F C O UNC I L: No action requested. B AC K G RO UND: Town staff will present updates about ongoing planning efforts in key areas in response to the latest public health orders from Eagle County. Town staff have been updating and defining next phases in its Municipal Operations Recovery Plan along with reviewing event programming with event promoters that were slated throughout the summer. T here will be an introduction of the recently formed Vail Economic Recovery Team whose mission will include studying and making recommendations on how Vail will reboot its business economy. I n addition, there will be a recap about the status of the town’s Community Relief F und program. L astly, the finance department will present a revised budget taking into consideration the major/critical stages of the recession plan. AT TAC H ME N TS: Description Memo Economic Recovery 050520 Budgetary impacts of Public Health Crisis – Next Phases Eagle County Transition Trail Map May 5, 2020 - Page 62 of 122 To: Mayor and Town Council From: Town Manager’s Office Date: May 5, 2020 Subject: Vail Economic Recovery Efforts in response to the Public Health Crisis I. PURPOSE The purpose of the memo and presentation is to summarize the Vail Recovery Efforts in response to the Public Health Crisis by sharing updates in key areas of planning, as follows:  Municipal Operations Recovery Plan  Special Events Update  Vail Economic Recovery Team (VEAC)  Community Relief Fund Update  Recession Plan and Budget Impacts II. BACKGROUND Town staff will present updates about ongoing planning efforts in key areas in response to the updated public health orders from Eagle County. Town staff have been updating and defining next phases in its Municipal Operations Recovery Plan along with reviewing event programming with event promoters that were slated throughout the summer. There will be an introduction of the recently formed Vail Economic Recovery Team whose mission will include studying and making recommendations on how Vail will reboot its business economy. The Community Relief Funding has been awarded in the first round and a recap will be provided. And finally, the finance department will present a revised budget taking into consideration the major/critical stages of the recession plan. III. Municipal Operations Recovery Plan Town of Vail Municipal Operations continue to evolve based on Eagle County’s Public Health Order Phase I Plan for Sustaining Social Distance, effective April 27 through May 31. The recently released Eagle County “Transition Trail Map” (attached) provides benchmarks for sustainable social distancing protocols and the town’s management team has revised some operations based on both the public health order and the established protocol. Some updates to municipal services, which is categorized as an essential service, is provided below: Transit Operations Transit services in Vail will return beginning Monday, May 4 with free outlying and in-town routes offered for passengers who comply with safety requirements to protect the health of drivers and riders. All passengers must follow the current practices implemented by ECO and Avon Transit. This includes wearing face coverings, entering and exiting through the rear door, practicing social distancing and limiting the number of passengers to 10 per bus. The summer bus schedule is anticipated to begin June 29 and run through mid-November. May 5, 2020 - Page 63 of 122 Town of Vail Page 2 Vail Public Library The Library will offer additional daily curbside pickup by appointment as allowed by Eagle County public health orders. Patrons may select their materials by using the online catalog at www.vaillibrary.com and placing a hold on the items. Staff will make contact via email or phone to arrange a time to collect the materials and materials will be placed in a bag just outside the door for pickup by the patron. The Vail Public Library has also been hosting Virtual Story Time, Virtual Book Discussion, Virtual Gentle Yoga and Virtual Zumba. Patty: Do we want to say under what conditions we will reopen the library to the public? Welcome Centers The Welcome Centers are open virtually with staff on premises weekdays 9am-5pm. May 18 the Vail Village Welcome Center will be re-open to the public. Social distancing protocols will be posted; followed by employees and visiting public that will include appropriate PPE. Parking Daily and overnight parking will remain free in the Vail Village and Lionshead structures until Sunday, June 28. Beginning Monday, June 29, there will be a $25 charge for overnight parking. www.vailgov.com/parking Vail Municipal Building Administrative Offices The east side of the building includes general information, finance, municipal court, police and the west side includes the Community Development (planning, building, economic development , housing and environmental offices). Beginning May 11 administrative offices will open with some staff working on the premises and on May 15 the offices will be open to the public. Social distancing protocols will be posted and followed by employees and visiting public and will include the wearing of face coverings. Public Meetings Vail Town Council, Board & Commissions will be held according to the Town of Vail Remote Meeting Policy until further notice. These meetings will be a Zoom webinar feed and most will be recorded by High Five Media. Quasi-judicial proceedings before the Vail Town Council have been suspended until in-person public hearings of more than 10 people are allowed under future public health orders. Public Works and Vail Fire Stations Operations for Public Works and Vail Fire Department will open with some staff working on the premises and on May 15 the offices will be open to the public. Social distancing protocols will be posted and followed by employees and visiting public and will include the wearing of face coverings. For more details about municipal services offered via remote access and additional resources related to COVID 19 crisis in general, please visit the Town of Vail website at www.vailgov.com. May 5, 2020 - Page 64 of 122 Town of Vail Page 3 IV. Special Events Update Staff is working with event producers to reschedule, reformat, and/or reimagine their events within current or anticipated public health orders, later this summer and into fall where possible. In some cases, events will cancel, and staff is working closely with producers to coordinate the public release of event cancelation to ensure consistent messaging and avoid confusion. At the May 6 CSE meeting, the commission will be brainstorming with event producers to explore creative ideas to gather in small numbers this summer. The America Days celebration is part of this brainstorming with the goal of – re creating a July 4th celebration to remember within public health order restrictions and guidelines. V. Vail Economic Recovery Team (VEAC) The Town Manager’s Office and Economic Development Office are collaborating with the Vail Economic Advisory Commission members to setup a focus group, the Vail Economic Recovery Team , that will include representatives from the different industries of retail, restaurants, lodging, health, and nonprofit organizations as well VVP and VCBA. The team will support the work of Eagle County’s regional task forces and stakeholders lead by the VVF. There is a myriad of issues that present unique challenges to Vail in the recovery efforts in response to the public health crisis. The Vail team will be focused on efforts specific to Vail businesses to supplement the regional efforts. The focus of the group will address ideas about relief/abatement programing, education and support and is intended to align with the regional efforts. VI. Community Relief Fund Program On March 31, Town Council approved the allocation of $500,000 in grant funding to provide relief in the general areas of food, shelter and health impacts associated with the COVID-19 public health crisis. The Town of Vail has awarded $283,000 to 10 qualifying nonprofit organizations in its first allotment of Vail Community Relief Funds. The $500,000 fund was established by the Vail Town Council to provide local financial relief associated with COVID-19 impacts in the areas of food, shelter and health for those who live or work within Vail. A review committee evaluated 14 funding applications and awarded the following:  $100,000 toward food relief efforts  $123,000 toward medical and behavioral health  $60,000 toward rental relief for residents Recipients are: Bright Future Foundation, Catholic Charities, Eagle Valley Behavioral Health, Salvation Army, Suicide Prevention Coalition, Swift Eagle Charitable Foundation, The Eagle Valley Community Foundation, The Hope Center of Eagle River Valley, United Way and the Vail Valley Charitable Fund. Residents and employees in need of assistance are asked to contact the funding recipients directly to apply for aid. Details are available on the town’s website www.vailgov.com. VII. Recession Plan Budget Update The Finance Department will present updates on budget impacts that are in accordance with the town’s recession plan, see separate memo. Attachments:  Transition Trail Map May 5, 2020 - Page 65 of 122 TRANSITION TRAIL MAP Sustainable social distancing protocols are critical to each phase of our planned reopening. To be successful, your behaviors and commitment to effective social distancing are critical. Please be vigilant in protecting yourself, your family, your employees and your community by pledging to the 5 Commitments of Containment: 1.I will maintain 6 feet of social distance. 2.I will wash my hands often. 3.I will cover my face in public. 4.I will stay home when I am sick. 5.I will get tested immediately if I have symptoms. Phased Approach to Lift Restrictions Activities Beginner Initial Steps to Reopen Intermediate ●About 4-8 weeks after “Beginner” reopen ●No significant Increase in Cases Expert ●About 4-8 weeks after “Intermediate” reopen ●No significant Increase in Cases Gathering Size 10 25-50 250 Essential Business Operate with social distancing protocol and exempted from gathering size Retail, Offices, Personal Services & other businesses not listed below Social Distance Protocol required Social Distance Protocol required Social Distance Protocol required Elective & Preventative Medical Care Open with Guidance Continued Guidance Continued Guidance Childcare Open with Guidance Continued Guidance Continued Guidance K-12 Education No Change - Distance Learning Reopen with Guidance Continued Guidance Restaurants & Bars No Change - Takeout and Delivery Only Social Distance Protocol required Social Distance Protocol required Low-risk recreation (golf / disc golf / non- contact sports) Social Distance Protocol required Social Distance Protocol required Social Distance Protocol required High-risk recreation (playgrounds / contact sports / activities with high-touch equipment) No Change - Closed Social Distance Protocol required Social Distance Protocol required May 5, 2020 - Page 66 of 122 Senior Centers No Change - Closed No Change - Closed No Change - Closed Gym / Fitness Centers Social Distance Protocol required Social Distance Protocol required Social Distance Protocol required Lodging / Short Term Rentals Open only for local residents, essential business, medical care, & emergencies Reopen with Guidance Open Non-Resident Visitors Strictly limited to essential business Limited Open *Social Distancing protocols for businesses: English | Spanish May 5, 2020 - Page 67 of 122 TO: Vail Town Council FROM: Finance Department DATE: May 5, 2020 SUBJECT: Budgetary impacts of Public Health Crisis – Next Phases I. SUMMARY The purpose of this memo is to provide an update on the projected impacts to town revenues and corresponding plans for budget reductions. Currently, the town has implemented the “Significant” level of recession plan. Over the last two weeks staff has monitored state and local public health orders, as well as gathered information on economic indicators as much as possible. The outcome is an outline of the two next phases of the town’s recession plan: “Major” and “Crisis”. II. BACKGROUND The original 2020 budget included revenue of $73.8 million. As of April 7, Town Council approved adjustments to the town budget:  A reduction in revenues of $10M, or 13% of total revenues for the town. This placed us in the “Significant” recession plan level.  Corresponding reductions in expenditures of 10% department operating budgets ($1.2M), a freeze on wages ($730K), and utilization of reserves earned in 2019 ($4.1M).  Deferral of capital projects ($18.3M). Updated Budget Projections While there are many unknowns for the local impact to our economy, staff has updated revenue projections to reflect a further worsening of the town’s annual revenue streams and corresponding plans for budget reductions. Public health orders currently allow for groups of 10, with the next phase permitting groups of 25-50 in the next 4 to 8 weeks, followed by a potential to have groups of up to 250 in late summer. The state of the public health crisis will have a significant impact to the town’s summer event schedule which traditionally draws large summer visitation and economic vitality. Other May 5, 2020 - Page 68 of 122 - 2 - uncertainties such as the status of air travel, consumer behavior and the potential for a resurgence of the COVID-19 virus also hinder the accuracy of revenue projections. Additional data that helped to inform the updated projections include sales tax collections for the month of March, which were reported at $2.2 million, a decrease of 46% from prior year. This is an improvement from the original assumption of a 75% decrease, a benefit of $1.2 million to the town’s revised revenue projections. To date, construction activity has not slowed other than two projects that will be delayed. Construction permits and plan check fees have been reduced by 18% to account for those two delays, with some room for additional fallout. Real Estate Transfer Tax collections were already budgeted at a 13% decrease from the prior year and additional reductions are not reflected at this time. These updated revenue projections fall into the following two phases of the town’s recession plan: “Major” Recession Phase: The town’s revenues are projected at $61.9 million, a decrease of $18.0 million, or 22% from prior year. Compared to budget, it is a decrease of $12.0 million, or 16%. A majority of the decrease relates to sales tax, with collections estimated at $19.2 million, a decrease of $10.1 million, or 35% from 2019. Other major revenue sources such as Lift Tax, Parking, Construction Fees and Intergovernmental Revenue (County sales tax, grants and other shared taxes) have also decreased by double digits. Please see Exhibit A “Revenue Assumptions” for more detailed information. “Crisis” Recession Phase: In this phase the town’s revenues would be projected at $58.9 million, a decrease of $21.0 million, or 26% from prior year. Compared to budget, it is a decrease of $15.0 million, or 20%. Again, a majority of the decrease relates to sales tax, with collections estimated at $16.8 million, a 43% drop from 2019. If this phase is implemented, additional reductions are also assumed in the other major revenue categories. Separately, the town was recently awarded $1.35 million in CARES funding for Transit operations. These funds will dramatically help the town cover the cost of the impact of COVID-19 on our bus service interruption and efforts to bring it back. Despite the uncertainty in revenue, the town will continue to provide core services to our citizens and slowly ramp up preparations to receive guests when that time comes. Summer services provided by the town will be reduced depending upon anticipated visitation levels as public health orders are updated over time. May 5, 2020 - Page 69 of 122 - 3 - Similar Situation throughout Colorado: The Colorado Municipal League (CML) recently partnered with the Colorado Department of Local Affairs, Colorado Counties, Inc. and Colorado Special Districts Association to survey local governments on COVID-19's fiscal impacts. The survey was conducted between April 3 and April 10, 2020, and a total of 551 Colorado counties, municipalities, and special districts responded to the survey, including 134 cities and towns, representing almost 50% of all Colorado municipalities. Some of the survey findings have been included below to provide a comparison of the response of other Colorado municipalities to the Town of Vail’s planned response. Colorado Municipal League (CML) Survey Results Average Town of Vail Number of months of operating expenditures in reserves (General Fund) 6.7 months 10.8 months How many will use reserves 69% Yes Average reduction in reserves anticipated 21.3% 17% Average revenue decline 10.5 million $12.8 - $16.5 million Cost saving strategies (%age of municipalities implementing): o Delay capital projects: 73% o Reduce operating expenses: 66% o Delay equipment purchases: 65% o Hiring freezes: 53% o Reduction of personnel hours or furloughs: 28% o Reduction of force (layoffs): 10% o Delay capital projects: Yes o Reduce operating expenses: Yes o Delay equipment purchases: Yes o Hiring freezes: Yes o Reduction of personnel hours or furloughs: Yes - seasonal o Reduction of force (layoffs): No Community relief measures 40% yes Yes A comparison of the survey results demonstrate that the Town of Vail has more reserves available than the average reported by municipalities (an additional 4.1 months of operations). While Vail is projecting a larger revenue decline than the average, staff is proposing to use less reserves to compensate for that decline. What the survey also demonstrates is that even in the face of tightening budgets, Colorado cities and towns are offering support to their local businesses and residents in need through a variety of methods. To date, the Town of Vail has extended financial support to individuals with $500,000 in funding to non-profit organizations to provide May 5, 2020 - Page 70 of 122 - 4 - local financial relief associated with COVID-19 impacts in the areas of food, shelter and health for the Vail community. Residential rental relief has also been extended to individuals living in town-owned housing. Support of local businesses includes a deferral of sales tax payments until August, and a proposed commercial rent relief program will be reviewed by the town’s Economic Recovery Task Force. III. BUDGET REDUCTIONS GENERAL FUND In response to the next two phases of the town’s recession plan, staff has proposed a tiered approach to additional cuts including the reduction of workforce hours from a delayed start to gearing up for summer, managed vacancies, wage freezes, operating expenditure cuts and use of reserves. Using reserves to offset some of the projected revenue shortfall leaves the General Fund with an ending fund balance of $29.5 million. This represents 68% of revenues in a normal budget year compared to Council’s directive of 35%. The remaining offset comes from reductions in operating expenditures, staffing and savings from cancelled special events. The “Major” recession plan includes workforce hour reductions based on currently outlined service levels such as a one-month delayed start to parking operations and an off-season bus schedule until June 29, when the summer service will resume. In addition, there are a number of vacant positions that will not be filled at this time. Staff is assuming a 20% reduction in special events and council contribution spending for signature events over the two phases. The Economic Development department is working with event producers to determine if postponement or a re-imagining of each event is possible. Until there is more information, we cannot identify an accurate amount of savings that will be realized. Should the “Crisis” recession plan be necessary, staff will make further reductions in operating expenditures, workforce hours, longer delays in filling open positions and other cuts to wages or benefits. We should have more information on special events over the next month as well. OTHER FUNDS The Capital Projects Fund and RETT Fund have already been adjusted to reflect savings and deferrals of capital projects (savings totaling $9.4M and $18.5M in deferred projects). The RETT Fund also reflects operational savings within the Parks department, Art in Public Places, Environmental Sustainability and Forest Health. The Heavy Equipment Fund and Dispatch Services Fund have already been adjusted to reflect both operational reductions and savings in fuel. May 5, 2020 - Page 71 of 122 - 5 - IV. NEXT STEPS Staff will implement the “Major” phase now, with the budget adjustments to occur during the June supplemental. As more public health orders and economic information becomes available the “crisis” phase plan may be implemented if necessary. May 5, 2020 - Page 72 of 122 Exhibit A: Revenue assumptions Major Crisis Sales Tax 35% decrease from PY YTD actuals thru March ($10.6M collected, down 15% from PY) plus April & May assume collect only from continued business such as gas stations, groceries and liquor store; June -July down 75%; Aug down 60%, Sept & Oct down 50% Nov/Dec down 10% 43% decrease from PY YTD actuals thru March ($10.6M collected, down 15% from PY) plus April & May assume collect only from continued business such as gas stations, groceries and liquor store; June - Oct down 75% and Nov/Dec down 35% Lift Tax 22% decrease from PY (YTD actuals plus assumes a decrease of 50% in summer and 10% in early winter) 27% decrease from PY (YTD actuals plus assumes a decrease of 50% in summer and 35% in early winter) Licenses & permits 18% decrease from PY 18% decrease from PY Intergovernmental (County tax, grants, other shared taxes) 15% decrease from PY, offset by CARES Transit Grant 18% decrease from PY, offset by CARES Transit Grant Parking Revenue 27% decrease from PY (YTD actuals plus assumes a 50% decrease in summer and 10% in early winter) 37% decrease from PY (YTD actuals plus assumes a 50% decrease in summer and 35% in early winter) Rental Revenue (mainly Donovan Pavilion) Overall decrease of 23% Assumes 100% loss thru June 75% decrease July – Oct 10% decrease early winter Overall decrease of 26% Assumes 100% loss thru June 75% decrease July – Oct 35% decrease early winter May 5, 2020 - Page 73 of 122 Original"Significant" "Major" "Crisis"2020 1st COVID-19 2020 COVID-19 Proposed COVID-19 ProposedBudget Supplemental Adjustments Amended Adjustments Amended Adjustments AmendedRevenue-27.3% -35% -43%Local Taxes:28,524,000$ (7,150,000)$ 21,374,000$ (2,174,000)$ 19,200,000$ (2,400,000)$ 16,800,000$ $16.5M in 2005 Sales Tax Split b/t Gen'l Fund & Capital Fund 62/38 66/34 68/32 68/32 Sales Tax 17,685,000 - (3,575,000) 14,110,000 (1,054,000) 13,056,000 (1,632,000) 11,424,000 Property and Ownership 5,900,000 - - 5,900,000 - 5,900,000 - 5,900,000 Cash flow delays Ski Lift Tax 5,300,000 - (1,060,000) 4,240,000 (90,000) 4,150,000 (270,000) 3,880,000 Franchise Fees, Penalties, and Other Taxes 1,175,440 400,000 - 1,575,440 - 1,575,440 - 1,575,440 Licenses & Permits2,400,000 - - 2,400,000 (579,500) 1,820,500 - 1,820,500 Intergovernmental Revenue 2,075,088 250,000 (198,400) 2,126,688 (175,088) 1,951,600 (76,800) 1,874,800 CARES Transit Grant - - - - 916,000 916,000 431,000 1,347,000 CARES Transit Grant $1.3MTransportation Centers 6,360,000 - (1,029,600) 5,330,400 (416,000) 4,914,400 (650,000) 4,264,400 Charges for Services 1,025,918 - - 1,025,918 (16,431) 1,009,487 - 1,009,487 Fines & Forfeitures 250,476 - - 250,476 - 250,476 - 250,476 Earnings on Investments 500,000 - (300,000) 200,000 - 200,000 - 200,000 Rental Revenue 1,093,178 4,080 (90,000) 1,007,258 (112,000) 895,258 (15,000) 880,258 Donovan Pavilion rentalsMiscellaneous and Project Reimbursements 251,000 - (120,000) 131,000 - 131,000 - 131,000 Total Revenue 44,016,100 654,080 (6,373,000) 38,297,180 (1,527,019) 36,770,161 (2,212,800) 34,557,361 ExpendituresSalaries 20,499,231 22,857 (530,000) 19,992,088 (160,000) 19,832,088 (400,000) 19,432,088 0% merit remainder of year; seasonal staffing delays; managed vacancies, service reductions Benefits 7,377,769 9,143 (200,000) 7,186,912 (22,000) 7,164,912 7,164,912 A total of 5.1% reduction from budget Subtotal Compensation and Benefits 27,877,000 32,000 (730,000) 27,179,000 (182,000) 26,997,000 (400,000) 26,597,000 -4.7%Contributions and Welcome Centers 289,626 (6,161) 283,465 - 283,465 - 283,465 All Other Operating Expenses 8,194,158 406,080 (919,982) 7,680,256 (156,898) 7,523,358 (224,679) 7,298,679 A total of 15% reduction from budget Heavy Equipment Operating Charges2,530,419 - (253,042) 2,277,377 - 2,277,377 - 2,277,377 10% reduction Heavy Equipment Replacement Charges845,122 - - 845,122 - 845,122 - 845,122 Dispatch Services 661,194 - - 661,194 - 661,194 - 661,194 Total Expenditures 40,397,519 438,080 (1,909,185) 38,926,414 (338,898) 38,587,516 (624,679) 37,962,837 -7.0%Transfer to Marketing & Special Events Fund (2,866,211) (65,000) 50,000 (2,881,211) 288,121 (2,593,089) 288,121 (2,304,968) Total of 20% cuts estimated Total Transfers (2,866,211) (65,000) 50,000 (2,881,211) 288,121 (2,593,089) 288,121 (2,304,968) Planning ProjectsVail 2030(300,000) - 300,000 - - - Delay to 2021Civic Area/Dobson Master Plan(250,000) - 50,000 (200,000) (200,000) (200,000) 20% reductionWest Vail Master Plan(325,000) - - (325,000) (325,000) (325,000) Vail Community Relief Fund- (500,000) - (500,000) (500,000) (500,000) Total Expenditures 44,138,730 1,003,080 (2,309,185) 42,832,625 (627,019) 42,205,606 (912,800) 41,292,806 Surplus (Deficit) Net of Transfers & New Programs(122,630) (4,535,445) (900,000) (5,435,445) (1,300,000) (6,735,445) Beginning Fund Balance 32,144,411 4,093,593 36,238,004 (900,000) 36,238,004 (1,300,000) 36,238,004 17% use of reservesEnding Fund Balance 32,021,782$ 31,702,559$ 30,802,559$ 29,502,560$ As % of Annual Revenues *based on 201973% 73% 71% 68%EHOP balance included in ending fund balance - not spendable 890,000$ 466,400$ 1,190,000$ 1,190,000$ 1,190,000$ Recognize $116.4K equity return + $350KTOWN OF VAIL 2020 AMENDED BUDGET SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCEGENERAL FUND 7May 5, 2020 - Page 74 of 122 TRANSITION TRAIL MAP Sustainable social distancing protocols are critical to each phase of our planned reopening. To be successful, your behaviors and commitment to effective social distancing are critical. Please be vigilant in protecting yourself, your family, your employees and your community by pledging to the 5 Commitments of Containment: 1.I will maintain 6 feet of social distance. 2.I will wash my hands often. 3.I will cover my face in public. 4.I will stay home when I am sick. 5.I will get tested immediately if I have symptoms. Phased Approach to Lift Restrictions Activities Beginner Initial Steps to Reopen Intermediate ●About 4-8 weeks after “Beginner” reopen ●No significant Increase in Cases Expert ●About 4-8 weeks after “Intermediate” reopen ●No significant Increase in Cases Gathering Size 10 25-50 250 Essential Business Operate with social distancing protocol and exempted from gathering size Retail, Offices, Personal Services & other businesses not listed below Social Distance Protocol required Social Distance Protocol required Social Distance Protocol required Elective & Preventative Medical Care Open with Guidance Continued Guidance Continued Guidance Childcare Open with Guidance Continued Guidance Continued Guidance K-12 Education No Change - Distance Learning Reopen with Guidance Continued Guidance Restaurants & Bars No Change - Takeout and Delivery Only Social Distance Protocol required Social Distance Protocol required Low-risk recreation (golf / disc golf / non- contact sports) Social Distance Protocol required Social Distance Protocol required Social Distance Protocol required High-risk recreation (playgrounds / contact sports / activities with high-touch equipment) No Change - Closed Social Distance Protocol required Social Distance Protocol required May 5, 2020 - Page 75 of 122 Senior Centers No Change - Closed No Change - Closed No Change - Closed Gym / Fitness Centers Social Distance Protocol required Social Distance Protocol required Social Distance Protocol required Lodging / Short Term Rentals Open only for local residents, essential business, medical care, & emergencies Reopen with Guidance Open Non-Resident Visitors Strictly limited to essential business Limited Open *Social Distancing protocols for businesses: English | Spanish May 5, 2020 - Page 76 of 122 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C: Ordinance No. 5, S eries of 2020, A n Ordinance Reducing the Numbers of Board Members Required to Serve on the Town of Vail A rts B oard P RE S E NT E R(S ): Matt Mire, Town Attorney AC T IO N RE Q UE S T E D O F C O UNC I L: A pprove, approve with amendments or deny Ordinance No. 5, Series of 2020 upon first reading B AC K G RO UND: The Vail Town Council wishes to reduce the number of board members required to serve on the Town of Vail Arts Board from seven members to five members. S TAF F RE C O M M E ND AT IO N: A pprove, approve with amendments or deny Ordinance No. 5, S eries of 2020 upon first reading. AT TAC H ME N TS: Description Ordinance No. 5, Series of 2020 May 5, 2020 - Page 77 of 122 Ordinance No. 5, Series of 2020 ORDINANCE NO. 5 SERIES 2020 AN ORDINANCE REDUCING THE NUMBER OF BOARD MEMBERS REQUIRED TO SERVE ON THE TOWN OF VAIL ARTS BOARD WHEREAS, the Council wishes to reduce the number of board members required to serve on the Town of Vail Arts Board from seven members to five members. NOW, THEREFORE, BE IT ORDAINED BY THE TOWN COUNCIL OF THE TOWN OF VAIL, COLORADO, THAT: Section 1. Sections 3-3-2 and 3-3-3 of the Vail Town Code are hereby amended to read as follows: 3-3-2: APPOINTMENT: The town council hereby appoints the Vail arts board composed of five (5) seven (7) members who shall act in accordance with the charter, this chapter, the direction of the town council, the ordinances of the town and shall be appointed and serve as provided in this chapter. 3-3-3: MEMBERSHIP; TERMS: The arts board shall consist of five (5) seven (7) members appointed by the town council. In addition, the arts board may consist of honorary advisory members who shall not have the power to vote on issues which come before the board. The number and term of such advisory members shall be at the discretion of the town council. All members of the arts board shall be individuals who have demonstrated interest or expertise in architecture, art criticism, art education, art history, foreign arts, graphic arts, interior design, landscape architecture, town planning, or other art and design related fields, or who have demonstrated a strong interest in the visual arts and civic improvement. All members shall either be residents of the town, or own property within the town. The terms of the members of the arts board shall be two (2) years on an overlapping basis and shall expire on March 31 of the year of termination. Section 2. If any part, section, subsection, sentence, clause or phrase of this ordinance is for any reason held to be invalid, such decision shall not affect the validity of the remaining portions of this ordinance; and the Town Council hereby declares it would have passed this ordinance, and each part, section, subsection, sentence, clause or phrase thereof, regardless of the fact that any one or more parts, sections, subsections, sentences, clauses or phrases be declared invalid. Section 3. The amendment of any provision of the Vail Town Code in this ordinance shall not affect any right which has accrued, any duty imposed, any violation that occurred prior to the effective date hereof, any prosecution commenced, nor any other action or proceeding as commenced under or by virtue of the provision amended. May 5, 2020 - Page 78 of 122 2 Ordinance no. __ 2020 The amendment of any provision hereby shall not revive any provision or ordinance previously repealed or superseded unless expressly stated herein. Section 4. All bylaws, orders, resolutions and ordinances, or parts thereof, inconsistent herewith are repealed to the extent only of such inconsistency. This repealer shall not be construed to revise any bylaw, order, resolution or ordinance, or part thereof, theretofore repealed. INTRODUCED, READ ON FIRST READING, APPROVED, AND ORDERED PUBLISHED ONCE IN FULL ON FIRST READING this 5th day of May, 2020 and a public hearing for second reading of this Ordinance is set for the 19th day of May, 2020, in the Council Chambers of the Vail Municipal Building, Vail, Colorado. _____________________________ Dave Chapin, Mayor ATTEST: ____________________________ Tammy Nagel, Town Clerk READ AND APPROVED ON SECOND READING AND ORDERED PUBLISHED this 19th day of May, 2020. _____________________________ Dave Chapin, Mayor ATTEST: ____________________________ Tammy Nagel, Town Clerk May 5, 2020 - Page 79 of 122 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C: March 3, 2020 Town Council Meeting Minutes AT TAC H ME N TS: Description March 3, 2020 Town Council Meeting Minutes May 5, 2020 - Page 80 of 122 Town Council Meeting Minutes of March 3, 2020 Page 1 Vail Town Council Meeting Minutes Tuesday, March 3, 2020 6:00 P.M. Vail Town Council Chambers The regular meeting of the Vail Town Council was called to order at approximately 6:00 P.M. by Mayor Chapin. Members present: Dave Chapin, Mayor Kim Langmaid, Mayor Pro Tem Jenn Bruno Travis Coggin Kevin Foley Jen Mason Brian Stockmar Staff members present: Scott Robson, Town Manager Matt Mire, Town Attorney Tammy Nagel, Town Clerk 1. Citizen Participation Council started the meeting singing happy birthday to Town Manager Scott Robson. Caitlin Murray, Bravo Executive Director, introduced the newest Bravo team member Rhonda Hilton, Senior Vice President of Marketing and External Communication. Anne Marie McDermott, Bravo Vail’s Artist Director, talked to council about the upcoming concerts and events. 2. Any action as a result of executive session There was none. 3. Proclamations 3.1. Proclamation No. 2, Series of 2020, In Recognition of Vail's Trailblazer Award Recipient Josef Staufer Presenter(s): Dave Chapin, Mayor Background: Josef Staufer was chosen as the fifth recipient of the Vail Trailblazer Award Council members took turns reading Proclamation No. 2, Series of 2020 into the record. Josef Staufer thanked everyone for the recognition and acknowledged Joe Langmaid and John Donovan as part of making Vail a great place. 4. Consent Agenda (5 min.) May 5, 2020 - Page 81 of 122 Town Council Meeting Minutes of March 3, 2020 Page 2 4.1. February 4, 2020 Town Council Meeting Minutes Foley made a motion to approve the February 4, 2020 Town Council Meeting Minutes; Coggin seconded the motion passed (6-0) * Mason recused 4.2. February 18, 2020 Town Council Meeting Minutes Foley made a motion to approve the February 18, 2020 Town Council Meeting Minutes; Coggin seconded the motion passed (6-0) * Bruno recused 4.3. Resolution No. 6, Series of 2020, Resolution approving an Intergovernmental Agreement between the Town of Vail and the Eagle River Fire Protection District Staff Recommendation: Approve on consent, Resolution No. 6, Series of 2020, Mutual/Automatic Aid Inter-Governmental Agreement between the Town of Vail and Eagle River Fire Protection District. Langmaid made a motion to approve Resolution No. 6, Series of 2020; Foley seconded the motion passed (7-0). 4.4. Resolution No. 8, Series of 2020 a Resolution approving an agreement between the Town of Vail and the State of Colorado Department of Human Services for co-responder mental health services. Background: The Intergovernmental Agreement with the State of Colorado Department of Human Services for mental health service is necessary and will promote the health, safety, morals, and general welfare of the Town. Staff Recommendation: Approve on consent, Resolution No. 8, Series of 2020 a Resolution approving an agreement between the Town of Vail and the State of Colorado Department of Human Services for co-responder mental health services. Stockmar made a motion to approve Resolution No. 8, Series of 2020; Mason seconded the motion passed (7-0). 4.5. Resolution No. 9, Series of 2020, A Resolution Approving an Amended Operating Plan and Budget of the Vail Local Marketing District for its Fiscal Year January 1, 2020 Through December 31, 2020. Background: See attached memo. Staff Recommendation: Approve, approved with amendments or deny Resolution No. 9, Series of 2020. Bruno made a motion to approve Resolution No. 9, Series of 2020; Langmaid seconded the motion passed (7-0). 4.6. Sunbird Park Fountain Repair Project Construction Contract Award May 5, 2020 - Page 82 of 122 Town Council Meeting Minutes of March 3, 2020 Page 3 Background: Bids for the Sunbird Park Fountain Repair Project were received on February 13, 2020 with 1 bidder responding. The bid submitted by Icon, Inc. is a responsible bid and is within the available allocation within the 2020 Real Estate Transfer Tax budget. Staff Recommendation: Town Staff recommends the Town Council direct the Town Manager to enter into a construction contract with Icon, Inc. in the amount of $123,900.00 for the construction of the Sunbird Park Fountain Repair Project. Langmaid made a motion to authorize the Town Manager to enter into a construction contract with Icon, Inc in the amount not to exceed $123,900; Mason seconded the motion passed (7-0). 4.7. Professional Services Agreement with Vail Daily Background: The Town of Vail 2020 operating budget provides for print and digital advertising in publications produced by Colorado Mountain News Media across all departments. This budgeting process provides the foundation to establish advertising rates for 2020 as described in a partnership agreement with Colorado Mountain News Media. The agreement is for up to $105,000 to be spent across all departments which is over 50% off community rates. In accordance with town policy, the Town Council must authorize the Town Manager or its designee to enter into agreements above $50,000. Staff Recommendation: Authorize the Town Manager to enter into the Professional Service Agreement with Vail Daily in a form approved by the Town Attorney not to exceed $105,000. Langmaid made a motion to authorize the Town Manager to enter into an agreement with the Vail Daily in the amount not to exceed $105,000; Stockmar seconded the motion passed (7-0). 4.8. Services Agreement with Intercept Insight for 2020 Special Event Surveys. Background: CSE and staff have selected the service provider for the 2020 Special Event Surveys to be collected at selected 2020 events. The contract amount is $53,328. It is Vail Town policy that the Town Council has to authorize the Town Manager to enter into agreements over $50,000. Staff Recommendation: Authorize the Town Manager to enter into a service agreement on a form approved by the Town Attorney, with Intercept Insight in an amount not to exceed $53,328. Langmaid made a motion to authorize the Town Manager to enter into an agreement wing Intercept Insight in an amount not to exceed $53,328.00; Foley seconded the motion passed (7- 0). 4.9. Rocky Mountain Burger Battle and Craft Beer Classic Funding Agreement Background: The Commission of Special Events granted funding in 2020 to the event producer Team Player Productions in the amount of $65,000 for the Rocky Mountain Burger Battle and Craft Beer Classic in June. It is Vail Town policy that the Town Council has to authorize the Town Manger to enter into agreements above $50,000. May 5, 2020 - Page 83 of 122 Town Council Meeting Minutes of March 3, 2020 Page 4 Staff Recommendation: Authorize the Town Manager to enter into a funding agreement on a form approved by the Town Attorney, with event producer Team Player Productions in an amount not to exceed $65,000. Langmaid made a motion to authorize the Town Manager to enter into an agreement with Team Player Productions in an amount not to exceed $65,000.00; Coggin seconded the motion passed (7-0). 4.10. Spring Back to Vail Funding Agreement Background: The Town Council granted funding in 2020 to Highline Sports and Entertainment in the amount of $550,000 for the Spring Back to Vail event in April. It is Vail Town policy that the Town Council has to authorize the Town Manger to enter into agreements above $50,000. Staff Recommendation: Authorize the Town Manager to enter into a funding agreement on a form approved by the Town Attorney, with event producer Highline Sports and Entertainment in an amount not to exceed $550,000. Langmaid made a motion to authorize the Town Manager to enter into an agreement with Highline Sports and Entertainment in an amount not to exceed $550,000.00; Foley seconded the motion passed (7-0). 5. Appointments for Boards and Commissions 5.1. Art in Public Places (AIPP) Board Appointments 5 min. Presenter(s): Dave Chapin, Mayor Action Requested of Council: Motion to appoint five people to the AIPP Board for a two-year term ending March 31, 2022. Langmaid made a motion to appoint Susanne Graf, Kathy Langenwalter, Tracy Gordon, Courtney St. John and Kara Woods to the AIPP Board for 2-year terms; Foley seconded the motion passed (7-0). 6. Town Manager Report (10 min.) 6.1. Wildlife Task Force Update Robson shared with council an 18-month Environmental Assessment would be taking place on a proposal to treat 4,400 acres to reduce fuels and improve sheep habitat in the East Vail area. Robson also noted the town was paying close attention and monitoring updates on coronavirus with public health partners. 7. Presentations / Discussion 7.1. An update on a proposed ballot initiative for the town. 10 min. Presenter(s): Kathleen Halloran, Finance Director Action Requested of Council: Please provide feedback to staff on proposed next steps. May 5, 2020 - Page 84 of 122 Town Council Meeting Minutes of March 3, 2020 Page 5 Background: The town is contemplating going to the voters in November for permanent, reliable source of funding for investments in housing and special events / arts & cultural programming. This is an update to Town Council on proposed next steps and a timetable of actions prior to a decision on pursuing a ballot question. Staff Recommendation: Please provide feedback to staff. Robson began the discussion by reporting on what possible November 2020 ballot questions that other government entities in Eagle County were considering. The County was beginning to conduct polling to test public support for potential tax questions such as housing and childcare. Halloran reviewed the timeline for a Town of Vail 2020 ballot. Halloran stated staff had already met with Magellan Strategies, a voter survey research and campaign strategy consultant, who would poll Vail voters on more detailed questions regarding support of funding for housing and special events, arts & culture. Voter polling was currently planned for May / early June, with a report back to Council at the end of June. Staff would then work to draft ballot question(s) wording, with a final go / no-go approval from Town Council by August 18th. Halloran explained to effectively solve some of the housing challenges and support a vibrant community with events and cultural programs, a successful campaign would need to generate approximately $6.5M per year restricted to the investment in housing and approximately $3.5M per year restricted to investment in special events, arts and cultural programming. This approach would allow the town to determine whether it would be viable to participate in the November election by proposing some revenue ballot measures to the Vail voters. Robson stated polling this spring would tell all. Council thanked Robson and Halloran for their report and looked forward to hearing more information at a near future meeting. 8. Action Items 8.1. Resolution No. 7, Series of 2020, Resolution Adopting of Vail Fire and Emergency Services Response Performance Objectives and presentation on Vail Fire and Emergency Services Community Risk Assessment/Standards of Cover. 40 min. Presenter(s): Mark Novak, Fire Chief; Rich Buchanan Emergency Services Consulting International Action Requested of Council: Approve or approve with modifications, Resolution No. 7, Series of 2020, A Resolution Adopting Vail Fire and Emergency Services Response Performance Objectives. Background: Vail Fire and Emergency Services recently completed a Community Risk Assessment/Standards of Cover analysis. A Standard of Cover provides a baseline for improving emergency service delivery when accompanied by adopted response performance objectives. Resolution No. 7 Series of 2020 establishes response performance objectives for Vail Fire and Emergency Services. Staff Recommendation: Approve Resolution No. 7, Series of 2020, A Resolution Adopting Vail Fire and Emergency Services Response Performance Objectives. May 5, 2020 - Page 85 of 122 Town Council Meeting Minutes of March 3, 2020 Page 6 Novak stated the Community Risk Assessment/Standards of Cover (CRA/SOC) were a nationally recognized fire service best practice which provided a foundation to make decisions about resource. Completion of a CRA/SOC was also a required component of the accreditation process and provided a foundation for the strategic planning process. Rich Buchanan, Project Manager for Emergency Services Consulting International, presented an overview of his firm's risk assessment of the Vail Fire and Emergency Services. The assessment included a staffing analysis, call demand, response time analysis, I-70 & Vail Pass considerations, EMS response and community risk assessment, among other factors. Novak reviewed Resolution No. 7, Series of 2020 regarding response performance objectives recommending adoption of an 80th percentile goal. This would mean the following: ✓ 6 min., 20 sec. response time for arrival of first unit. ✓ EMS calls response time would be within 6 min. ✓ Hazardous materials incidents, response time goal would be 6 min, 20 sec. ✓ Public assist and service calls, response time performance goal would be 10 min. Bruno made a motion to approve Resolution No. 7, Series of 2020, Stockmar seconded the motion passed (7-0). There being no further business to come before the council, Foley moved to adjourn the meeting; Coggin seconded the motion which passed (7-0) and the meeting adjourned at 7:46 p.m. Respectfully Submitted, Attest: __________________________________ Dave Chapin, Mayor ___________________________________ Tammy Nagel, Town Clerk May 5, 2020 - Page 86 of 122 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C: March 17, 2020 Town Council Meeting Minutes AT TAC H ME N TS: Description March 17, 2020 Town Council Meeting Minutes May 5, 2020 - Page 87 of 122 Town Council Meeting Minutes of March 17, 2020 Page 1 Vail Town Council Meeting Minutes Tuesday, March 17, 2020 6:00 P.M. Due to the Town’s Disaster Declaration of March 17, 2020 related to the COVID-19 virus, the meeting was held with virtual access provided through Zoom. The regular meeting of the Vail Town Council was called to order at approximately 6:00 P.M. by Mayor Chapin. Members present: Dave Chapin, Mayor Kim Langmaid, Mayor Pro Tem Jenn Bruno *absent until 6:20 pm Travis Coggin Kevin Foley Jen Mason Brian Stockmar Staff members present: Scott Robson, Town Manager Matt Mire, Town Attorney Tammy Nagel, Town Clerk 1. Citizen Participation Mayor Chapin opened the meeting addressing the community regarding COVID-19 pandemic. Chapin asked the community to be good neighbors and check on each other during this time. Assistant Town Manager Patty McKenny summarized an email that was sent from Vail resident Anne Mueller requesting the council research groundwater above the Booth Heights site. 2. Any action as a result of executive session There was none. 2. Consent Agenda 4.1. Resolution No. 11, Series of 2020, A Resolution Approving the Purchase of Unit 6, Chamonix Vail Community; 2373 A Lower Traverse Way, Vail CO 81658 Background: The Town wishes to purchase the Property from seller for the Maximum Resale Price (approximately $513,970), plus reimbursable capital improvements, as set forth in the relevant Deed Restriction and Housing Guidelines encumbering the Property. Staff Recommendation: Approve the purchase of the Property for the Maximum Resale Price, plus reimbursable capital improvements, subject to the terms of the Chamonix Vail Deed Restriction and Housing Guidelines, as determined by the Town. Langmaid made a motion to approve Resolution No. 11, Series of 2020; Foley seconded the motion passed (6-0*) Bruno absent for vote May 5, 2020 - Page 88 of 122 Town Council Meeting Minutes of March 17, 2020 Page 2 4.2. West Vail Master Plan Contract Background: The Vail Town Council Action Plan 2018-20 identifies the creation and adoption of the West Vail Master Plan as a Town Council priority in the Community Element of the Council’s Action Plan. Staff issued a Request for Proposals in February 2020 for professional services for the West Vail Master Plan. Staff received three proposals for the completion of this work. The project kick-off is scheduled for March 30, 2020. Staff Recommendation: Authorize the Town Manager to enter into an agreement with SNO- Engineering Inc., a New Hampshire Corporation, d/b/a SE Group, to lead and complete the master planning process for the West Vail Master Plan project not to exceed $320,000.00 Langmaid made a motion to authorize the Town Manager to enter into an agreement with Sno- Engineering Inc. in an amount not to exceed $320,000.00; Stockmar seconded the motion passed (6-0*) Bruno absent from vote 4.3. Vail Village Parking Structure Electric Bus Chargers Contract Award Background: In the fall of 2019, the Town of Vail ordered four battery electric buses. In anticipation of the arrival of these buses beginning mid- summer, the town will need to provide the charging system to operate the buses. There are two components of the town’s charging methodology, charging capabilities at the Village Transportation Center and charging capabilities at the Town bus barn facility. This is the purchase of the chargers for the transportation center. Staff Recommendation: Authorize the Town Manager to enter into an agreement, in a form approved by the Town Attorney, with Gillig to purchase four electric charges and associated equipment for the Vail Village Transportation Center transit deck. in the amount not to exceed $248,164. Langmaid made a motion to authorize the Town Manager to enter into an agreement with Gillig in an amount not to exceed $248,164.00; Mason seconded the motion passed (6-0*) Bruno absent from vote 4.4. Vail Village Parking Structure Structural Repair Contract Award Background: In the fall of 2019, significant structural issues were discovered in the Village Parking Structure. A structural engineer was engaged to design corrective work for these issues. After the most immediate repairs were made, the engineer completed an audit of the entire structure and provided the town a final report in December of 2020. Staff Recommendation: Authorize the Town Manager to enter into an agreement, in a form approved by the Town Attorney, with Restructurion Corporation to complete the Vail Village Parking Structural Repair in the amount not to exceed $243,486.00. Langmaid made a motion to authorize the Town Manager to enter into an agreement with Restructurion Corporation in an amount not to exceed $243,486.00; Mason seconded the motion passed (6-0*) Bruno absent from vote 5. Appointments for Boards and Commissions May 5, 2020 - Page 89 of 122 Town Council Meeting Minutes of March 17, 2020 Page 3 5.1. Planning and Environmental Commission (PEC) Appointments Presenter(s): Dave Chapin, Mayor Action Requested of Council: Motion to appoint four members to the Planning and Environmental Commission (PEC) for a two-year term ending March 31, 2021. Langmaid made a motion to appoint Rollie Kjesbo, Ludwig Kurz, Henry Pratt and Pete Seibert for two-year terms on the Planning and Environmental Commission (PEC); Foley seconded the motion passed (7-0) 5.2. Design and Review Board (DRB) Appointment 5 min. Presenter(s): Dave Chapin, Mayor Action Requested of Council: Motion to appoint 3 members to serve on DRB for a two-year term ending March 31, 2022. Langmaid made a motion to appoint Kit Austin, David Campbell and John Rediker for two-year terms on the Design and Review Board (DRB); Coggin seconded the motion passed (7-0). 6. Presentations / Discussion 6.1. Vail Local Housing Authority Out of Town Housing Policy Presentation Presenter(s): George Ruther, Housing Director Action Requested of Council: Does the Vail Town Council support the recommendation of the Vail Local Housing Authority to further explore options for expanding the methods of mitigation for inclusionary zoning and commercial linkage to include out of town mitigation? If yes, what, if any, specific policy direction does the Vail Town Council have for the town staff and the Planning and Environmental Commission as they develop policy implementation options and land use regulation amendments for further consideration and adoption? Background: The purpose of this agenda item is to forward the recommendation of the Vail Local Housing Authority on possible amendments to the Town’s adopted out of town housing mitigation policy. This request is in specific reference to a policy amendment proposed which would allow developers to propose to meet inclusionary zoning and commercial linkage obligations out of the town for consideration. Vail Health has submitted a request to amend the Town's policy limiting mitigation methods for inclusionary zoning and commercial linkage to only in the Town of Vail. The applicant believes circumstances have changed since the adoption of the policy which warrant further consideration. Staff Recommendation: The Town of Vail Housing Department recommends the Vail Town Council instructs the town staff to explore policy implementation options for further consideration. Foley made a motion to table this item to the April 7, 2020 Town Council meeting; Mason seconded the motion passed (7-0). May 5, 2020 - Page 90 of 122 Town Council Meeting Minutes of March 17, 2020 Page 4 6.2. 2019 Year-End Investment Report 10 min. Presenter(s): Kathleen Halloran, Finance Director Action Requested of Council: Informational only Background: Section 2-2-8 of the Town Code requires an annual presentation of the town's investment report, which is also provided as a written report each quarter. This agenda item is a presentation of the town's investment report as of December 31, 2019. Halloran reviewed the 2019 Year-End Investment Report reminding council this report was a quarterly requirement. The town's investment policy objectives are safety, liquidity and yield. Halloran stated the town would make strategic decisions for use of cash for capital projects as appropriate and wold continue to manage its investment mix. 7. Town Manager Report (10 min.) Robson provided an overview of the COVID-19 response. The Town would look at the County for the lead since a new public health order would be released tomorrow, but for operational standpoint Robson stated the following: ✓ Town Council and all Town Boards would continue to conduct meetings virtually; ✓ Building and Fire inspections would still occur; ✓ Town hall, Library and municipal court would be closed; ✓ Police department and Fire would remain open; ✓ Non-essential staff would work from home ✓ Transit would be limited routes for the outer town limits to help get citizens to pharmacies, grocery stores and work. Robson said the town was doing all it could to keep public business moving forward. Town departments would be evaluating next steps carefully and would be highly conservative with future spending. Miller, Human Resource Director, stated a staffing pay plan had been put into place. The town was doing everything it could to support its seasonal employees which included paid sick time. Policies were in place for at-risk employees, as well. Halloran, Finance Director, stated she was researching how to defer sales tax payments and other ways to assist the local business community. Mire, Town Attorney, explained pursuant to the Colorado Disaster Emergency Act the Town Manager's unilateral declaration was only effective for a period of 7 days and a formal action of the Town Council was required to extend the declaration beyond 7 days. Mire stated council would be voting on Resolution 12, Series of 2002 later that night. Council encouraged staff to keep finding creative ways to help the community. Council thanked the local health care workers for their tremendous work in the community. 8. Action Items 8.1. Ordinance No. 1, Series 2020, First Reading, An Ordinance Making Adjustments to the Town of Vail General Fund, Capital Projects Fund, Housing Fund, Real Estate Transfer Tax Fund, Marketing Fund, Dispatch Services Fund, Heavy Equipment Fund, Health Insurance Fund, and Timber Ridge Fund May 5, 2020 - Page 91 of 122 Town Council Meeting Minutes of March 17, 2020 Page 5 Presenter(s): Carlie Smith, Financial Service Manager Action Requested of Council: Approve or approve with amendments Ordinance No. 1, Series 2020 Background: Please see attached memo. Staff Recommendation: Approve or approve with amendments Ordinance No. 1, Series 2020 Halloran, Finance Director, explained the main purpose of this supplemental was to re- appropriate funds for capital projects that were started in 2019 and were continuing into this year, or for projects that did not begin as planned. There were also adjustments needed to reflect events or decisions that have occurred since the 2020 budget was finalized. While staff recommended re-appropriating the budget as requested, Halloran stated staff would continue to meet weekly and make decisions regarding project delays and operating expense reductions to respond to economic impacts from the “coronavirus” or COVID-19. Additionally, staff was proposing to reduce sales tax projections for the time being since sales tax was the largest revenue source for the town, and directly impacted by economic events. Halloran reviewed the recession plan council approved when the 2020 budget was adopted. There were multiple stages of this recession plan, with each stage represented escalating impacts to revenue streams. Smith reviewed Ordinance No. 1, Series of 2020 with the council. The supplemental request included: ✓ General Fund an increase by $503K which would be partially offset by a mental health grant and tobacco tax collections. • Staff also requested to transfer $24,500 from salaries to contract services for a digital content consultant to evaluate and develop the town’s social media platforms. ✓ Capital Projects Fund budgeted revenues would be adjusted by an increase of $703,700 all of which would be offset by corresponding expenditures. Smith shared that $270,700 of the increase was related to project reimbursements that had not been collected due to project timing. • New requests included $50,000 to update the Vailgov.com website framework. ✓ Housing Fund requested to re-appropriate a total of $3,139,310 million into the 2020 budget to reflect a continuation of housing initiatives. This included: • A carryforward of $2,797,725 allocated to the INDEED program. • $35,125 to remodel the recently purchased Homestake unit to sell as a deed restricted unit. • $306,460 carryforward balance in the Buy Down Housing program. ✓ Real Estate Transfer Tax Budgeted revenues totaling $1,237,544 would be re- appropriated for reimbursements and grants not yet collected in 2019 due to project timing. These revenues would be directly offset by re-appropriated expenditures. New request included: • $10,000 for a single haul consultant for the town’s recycling programs; and • $25,000 placeholder for facilities capital maintenance on town-managed and owned parks and recreation buildings; and • staff would be returning at second reading with a cost estimate to complete the installation of a new cooling system in the gymnastics center. ✓ Market Fund proposed to increase budgeted revenue by a $65,000 transfer from the General Fund to be offset by corresponding expenditures. May 5, 2020 - Page 92 of 122 Town Council Meeting Minutes of March 17, 2020 Page 6 • This included $50,000 to expand Revely Vail and $15,000 for Vail Holidays. ✓ Heavy Equipment Fund supplement 2020 expenditures by a total of $280,727 to re- appropriate capital assets budgeted in 2019 but not yet purchased. This included: • $269,710 for five patrol vehicles for the new PD take-home vehicle program; and • $11,017 for the final payment for a diesel exhaust fluid dispenser. ✓ Health Insurance Fund supplement expenditures by $169,000 to true-up the estimated employee premium costs ✓ Dispatch Services Fund supplement $379,00 to update the county-wide Computer Aided Dispatch (CAD) management system. ✓ Timber Ridge Fund re-appropriate to complete the final phase of the Vail Resorts leases units at Timber Ridge. Beginning in 2016, 18 units were renovated, with another 18 completed in 2017. Council expressed concerns that April and May sales tax would be a complete loss due to COVID-19 and asked staff to re-evaluate recent requests for funding modifications prior to 2nd reading of the ordinance. Robson stated decision-making criteria would be created to help guide future budgeting allocations. He's noted the possible rescheduling of several major special events that would help the economy later in the year. Council inquired if businesses cold file their sales tax collection information with the town as normal, but not be required to pay until July. There was no public comment. Foley made a motion to approve Ordinance No. 1, Series of 2020; Coggin seconded the motion passed (7-0). 8.2. Resolution No. 12, Series of 2020, A Resolution of the Vail Town Council Declaring a Local Disaster Emergency Presenter(s): Scott Robson, Town Manager Action Requested of Council: Formal Action to approve Declaration of Emergency. Background: An update about the Town's response to Eagle County's Standing Public Health Order Related to Events and Town of Vail operational changes in an effort to mitigate spread of COVID 19. Review executed Order Declaring a Local Disaster Emergency in and for the Town of Vail, Colorado and consideration of adopting Resolution that addresses extending the local disaster emergency timeframe. Matt Mire, Town Attorney, reviewed Resolution No. 12, Series of 2020 with council. Explaining again the resolution extended the local disaster order for 30 days and that it also addressed conducting virtual meetings. Coggin made a motion to approve Resolution No. 12, Series of 2020; Mason se conded the motion passed (7-0). May 5, 2020 - Page 93 of 122 Town Council Meeting Minutes of March 17, 2020 Page 7 There being no further business to come before the council, Foley moved to adjourn the meeting; Stockmar seconded the motion which passed (7-0) and the meeting adjourned at 7:40 p.m. Respectfully Submitted, Attest: __________________________________ Dave Chapin, Mayor ___________________________________ Tammy Nagel, Town Clerk May 5, 2020 - Page 94 of 122 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C: March 24 Town Council S pecial Meeting Minutes AT TAC H ME N TS: Description March 24 Town Council Special Meeting Minutes May 5, 2020 - Page 95 of 122 Town Council Meeting Minutes of March 24, 2020 Page 1 Vail Town Council Special Meeting Minutes Tuesday, March 24, 2020 2:30 P.M. Due to the Town’s Disaster Declaration of March 17, 2020 related to the COVID-19 virus, the meeting was held with virtual access provided through Zoom. The special meeting of the Vail Town Council was called to order at approximately 2:30 P.M. by Mayor Chapin. Members present: Dave Chapin, Mayor Kim Langmaid, Mayor Pro Tem Jenn Bruno Travis Coggin Jen Mason Brian Stockmar Members absent: Kevin Foley *technical difficulties Staff members present: Scott Robson, Town Manager Matt Mire, Town Attorney Tammy Nagel, Town Clerk 1. Call to Order by the Mayor 2. Presentations / Discussion 2.1. Town of Vail COVID-19 Operational Updates Presenter(s): Scott Robson, Town Manager Robson spoke to council concerning the beginning steps the organization had taken since the COVID-19 outbreak. He stated 95% of administrative staff were working remotely. Essential employees were working on site with social distancing in place and regular cleaning. Building inspections were continuing and other board and commission meetings were being held virtually. 2.2. Emergency Service Updates Presenter(s): Dwight Henninger, Chief of Police and Mark Novak, Fire chief Chief Henninger reported the focus in the police department were on the employee health and the policy changes regarding arrests and responding to dispatch calls. He stated there have been fewer 911 calls coming in than normal. Fire Chief Novak stated staffing levels had been maintained despite some sickness. He was developing contingency plans with neighboring fire districts as needed. Response protocols had been modified with the goal to protect personnel and preserve PPE. 2.3. Communication Update May 5, 2020 - Page 96 of 122 Town Council Meeting Minutes of March 24, 2020 Page 2 Presenter(s): Scott Robson, Town Manager and Suzanne Silverthorn, Communication Director Robson stated agencies and organizations across the county had joined together to emphasize messages about social distancing and staying home. Robson thanked Mayor Chapin for sharing his personal story about his recovery from the virus. Questions related to the town's response to COVID-19 had been added to the town's community survey. The link to participate could be found on our webpage or www.vailcommunitysurvey/org/open. Information on food banks, assistance for seniors and other resources were also available on the town's website. 2.4. Town of Vail Employee and Vacancy Updates Miller, Human Resources Director, provided an update on the town's pay plan policies for employees that would provide base pay through mid-April. The Town was following the Family First Act and that guidelines had been established for at-risk employees which included employees who no longer had childcare. A critical analysis regarding the town's current vacancies would be happening to determine if and possibly when the town would fill those positions. 2.5. 2020 Budget, Financial Planning and Community Support Updates Presenter(s): Kathleen Halloran, Finance Director Halloran provided an overview of 2020 budget impacts in advance of the second reading of the supplemental budget that was scheduled to be heard during the April 4th meeting. Halloran stated sales tax would be greatly reduced for most of March, April and May. Staff would prepare for a "significant' or "major" impact scenario such as a 10 to 20% reductions in their department’s budgets. This included deferring capital projects, use of fund balance and planning for additional marketing to boost visitation when appropriate. Council noted the town collected 4% in sales taxes and he suggested getting a breakdown on how the different sectors were doing as soon as the information was available. They were also interested in understanding how some of the town's capital projects could help the local workforce and offer competitive pricing. Robson stated the town had been receiving numerous requests from non-profits groups seeking financial help. Eagle County Commissioners had approved a $1.1M package that would go towards community support initiatives. Robson asked if council had an interest to do something similar for Vail. Council was supportive of the suggestion with the focus on essential services, such as health, shelter and food. By a show of hands council directed the Town Manager to prepare a resolution enacting a $500K community relief fund and application process to be adopted at next Tuesday’s special virtual meeting. Robson stated staff would work on funding criteria for the community relief effort. Susie Davis, representing the Eagle Valley Partnership and Community Market, reported to council since COVID-19 her group had been working to feed the underserved community. She stated the immediate need for resources had grown significantly. Community Market had been putting together a plan to scale-up and serve up to 4,200 customers a week, up from pre- COVID-19 numbers of 1,100 people each week. Outpouring of support from restaurants had May 5, 2020 - Page 97 of 122 Town Council Meeting Minutes of March 24, 2020 Page 3 been tremendous. Community Market were looking to raise $945K to scale up services to meet community needs in Eagle County. Council asked Davis what community members could do to support her organization. Davis stated there was a great need for medical face masks and a virtual training online on how to make them. Citizens could clean out kitchen pantries and donate those items that are not open or expired; volunteer to deliver food curbside to at risk neighbors; and donate money. Council thanked Davis for her organization’s support to Vail Valley families. Robson stated there was a $300K request from Middle Creek to return their security deposit to help reduce rents there. The Vail Local Housing Authority was supportive of the request since they thought about half of the $225K monthly rental income would be lost due to COVID-19 employee layoffs. Council requested staff provide more information concerning the request and what other communities are offering at the next meeting. 2.6. Summer/Fall 2020 Event Planning Update Presenter(s): Scott Robson, Town Manager and Mia Vlaar, Economic Development Director Vlaar reported staff and event promoters were working together to find other dates available to hold their events in fall if possible. Some events had to cancel such as Powabunga due to the unknown of the performer’s schedules. Robson stated if the public health crisis began to clear by summer, special events would be a critical element of Vail's economic recovery. 2.7. Future Special Meeting Schedule Presenter(s): Dave Chapin, Mayor Chapin stated Town Council would have another Special Town Council meeting next week. There being no further business to come before the council, Bruno moved to adjourn the meeting; Coggin seconded the motion which passed (6-0) and the meeting adjourned at 5:15 p.m. Respectfully Submitted, Attest: __________________________________ Dave Chapin, Mayor ___________________________________ Tammy Nagel, Town Clerk May 5, 2020 - Page 98 of 122 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C: March 31, 2020 Town Council S pecial Meeting Minutes AT TAC H ME N TS: Description March 31, 2020 Town Council Special Meeting Minutes May 5, 2020 - Page 99 of 122 Town Council Meeting Minutes of March 31, 2020 Page 1 Vail Town Council Meeting Minutes Tuesday, March 31, 2020 3:45 P.M. Due to the Town’s Disaster Declaration of March 17, 2020 related to the COVID-19 virus, the meeting was held with virtual access provided through Zoom. The regular meeting of the Vail Town Council was called to order at approximately 3:45 P.M. by Mayor Chapin. Members present: Dave Chapin, Mayor Kim Langmaid, Mayor Pro Tem Jenn Bruno Travis Coggin Kevin Foley Jen Mason Brian Stockmar Staff members present: Scott Robson, Town Manager Matt Mire, Town Attorney Tammy Nagel, Town Clerk 1. Call to Order by the Mayor 2. Any Action as a result of Executive Session Langmaid made a motion to return Middle Creek Village Apartments deposit in support of rent relief to their residents; Mason seconded the motion passed (7-0). 3. Presentations / Discussion 3.1. Town of Vail COVID-19 Operational Updates Presenter(s): Scott Robson, Town Manager Robson stated the town was maintaining day-to-day operations wherever possible. There were several municipal services that were being provided online, by phone and by appointment. It was noted that police, fire and others had been integrated into the response activities of the Eagle County Emergency Operations Center and were helping the regional public health crisis, when needed. Staff were preparing to provide information for discussion at next Tuesday's Town Council meeting that would include how to trim expenses based on updated revenue forecasts. A tiered approach would be presented that would limit operational impacts to the public. This would include deferring capital projects, use of reserves, etc. 3.2. Emergency Service Updates Presenter(s): Dwight Henninger, Chief of Police and Mark Novak, Fire chief Police Chief Henninger and Fire Chief Novak presented updates about their logistical operations in response to the COVID-19 pandemic. Contingency plans for staffing and emergency May 5, 2020 - Page 100 of 122 Town Council Meeting Minutes of March 31, 2020 Page 2 responses had been implemented. It was noted that calls for service had been on the decline in recent days, but they are staffed accordingly and ready to respond to incidents. They're continuing to operate with extreme social distancing on calls and taking care of routine matters. Fire and Police were also working with adjacent and neighboring agencies in case there was a need for additional assistance during this time. 3.3. Communication Update Presenter(s): Scott Robson, Town Manager and Suzanne Silverthorn, Communication Director Community resources for updates on COVID-19 were available at http://ECEmergency.org as well as http://vailgov.com/COVID19. The town would also be reaching out with information to the senior community regarding services available from Eagle County Healthy Aging. Robson reminded everyone the town’s community survey was online at www.vailcommuntiysurvey.org/open. Robson noted the survey included questions about COVID-19. 3.4. 2020 Event Planning Update Presenter(s): Scott Robson, Town Manager and Mia Vlaar, Economic Development Director Robson noted town approved funding was being allowed to roll into the next cycle to help promoters with cash flow. The town would work with the promoters on a case-by-case basis to determine whether to reschedule or cancel their event based on public health orders. 3.5. Future Special Meeting Schedule Presenter(s): Dave Chapin, Mayor Tuesday April 7th was a regularly scheduled Town Council meeting that would be conducted virtually with several business items. Mayor Chapin stated no public comment would be taken for the next two agenda items. He suggested members of the public to send an email to the town to register for public comment at next week's meeting. 4. Action Items 4.1. Resolution No. 13, Series of 2020 A Resolution of the Vail Town Council Establishing the Vail Relief Fund and Directing the Town Manager to Implement Policies and Procedures for the Proper Administration of the Vail Relief Fund Presenter(s): Kathleen Halloran, Finance Director Background: Town Council to consider a resolution that establishes the Vail Relief Fund and directs implementation of such fund in response to the COVID-19 public health crisis to provide some financial relief to the community organizations. Halloran presented Resolution No. 13, Series of 2020 establishing the Vail Relief Fund and directing the Town Manager to implement policies and procedures for the proper administration of the $500K Vail Relief Fund. May 5, 2020 - Page 101 of 122 Town Council Meeting Minutes of March 31, 2020 Page 3 Council inquired about the opportunity to assist the business community. Robson stated that effort would likely be considered in another phase. Foley made a motion to approve Resolution No. 13, Series of 2020; Coggin seconded the motion passed (7-0). 4.2. Community Development Lobby Remodel Presenter(s): Greg Hall, Public Works Director Background: The current configuration of the entry and lobby of the community development building allows the general public access to the rear office area with no authorization. The proposed remodel will create a secure lobby and the general public will not be able to access the rear portion of the building. This remodel is important in order to provide a greater amount of security and safety for Town of Vail employees. Two bids were received for this work. Ulf Built is the low bidder and they have a team ready to start the work soon. This is an excellent opportunity to complete this work while most of the community development staff is working remotely. Staff Recommendation: Authorize the Town Manager to enter into an agreement, in a form approved by the Town Attorney, with Ulf Built to complete the Community Development Lobby Remodel is in the amount of, and not to exceed, $81,672. Hall reviewed the request with council stating the work would occur while the building was closed to public. Coggin made a motion to authorize the Town Manager to enter into an agreement with Ulf Built in an amount not to exceed $81,672.00; Bruno seconded the motion passed (7-0). There being no further business to come before the council, Foley moved to adjourn the meeting; Coggin seconded the motion which passed (7-0) and the meeting adjourned at 5:15 p.m. Respectfully Submitted, Attest: __________________________________ Dave Chapin, Mayor ___________________________________ Tammy Nagel, Town Clerk May 5, 2020 - Page 102 of 122 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C: Resolution No. 18, S eries of 2020, A Resolution of the Vail Town Council E xtending the Declaration of a L ocal Disaster Emergency B AC K G RO UND: An update about the Town's response to E agle County's S tanding P ublic Health Order Related to Events and Town of Vail operational changes in an effort to mitigate spread of C O V I D 19. Review executed Order Declaring a L ocal Disaster E mergency in and for the Town of Vail, Colorado and consideration of adopting Resolution that addresses extending the local disaster emergency time-frame. S TAF F RE C O M M E ND AT IO N: A pprove, approve with amendments or deny Resolution No. 18, S eries of 2020. AT TAC H ME N TS: Description Resolution No. 18, Series of 2020 May 5, 2020 - Page 103 of 122 Resolution No. 18, Series of 2020 RESOLUTION NO. 18 SERIES 2020 A RESOLUTION OF THE VAIL TOWN COUNCIL EXTENDING THE DECLARATION OF A LOCAL DISASTER EMERGENCY WHEREAS, on March 10, 2020, the Governor of the State of Colorado recognized the COVID-19 pandemic and declared a state of emergency; WHEREAS, on March 13, 2020, the Town Manager declared a disaster emergency in and for the Town of Vail, Colorado, pursuant to the Colorado Disaster Emergency Act, C.R.S. § 24-33.5-701, et seq. (the "Act"), and Section 13.5 of the Town's Home Rule Charter; WHEREAS, on March 17, 2020, the Town Council ratified the Town Manager’s Declaration and extended it for 30 days; WHEREAS, on April 7, 2020, the Town Council extended the Town Manager’s Declaration to May 5, 2020; and WHEREAS, the emergency conditions caused by the COVID-19 pandemic, as defined by C.R.S. § 24-33.5-702 and the Charter, persist and require additional and sustained action by the Town. NOW THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN OF VAIL: Section 1. The Declaration of a Disaster Emergency in and for the Town of Vail, a copy of which is attached, is hereby extended to June 2, 2020. INTRODUCED, READ, APPROVED AND ADOPTED THIS 5TH DAY OF MAY 2020. ______________________________ Dave Chapin, Mayor ATTEST: ____________________________ Tammy Nagel, Town Clerk May 5, 2020 - Page 104 of 122 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C: Police Dept. Rooftop A irhandling Units Contract to A merican Mechanical S ervices B AC K G RO UND: The P D roof top units provide heat and cooling for the P O D interior space.T here are eight units total. The current plan is to replace two unit a year for the next four years. The replacements will be state of the art high efficiency units. Three bids were received for this work. S TAF F RE C O M M E ND AT IO N: A uthorize the Town Manager to enter into an agreement, in a form approved by the Town A ttorney, with A merican Mechanical S ervices in the amount not to exceed, $81,482 AT TAC H ME N TS: Description Council Memorandum American Mechanical Service May 5, 2020 - Page 105 of 122 To: Town Council From: Public Works Department Date: 5-5-20 Subject: Police Department Partial Roof Top Unit Replacement I. ITEM/TOPIC Police Department Partial Roof Top Unit Replacement II. BACKGROUND The PD Roof top Units provide heat and cooling for the POD interior space. The existing units are far beyond the service life. We can no longer get parts for them and their performance is sub-standard. There are eight units total. The current plan is to replace two unit a year for the next four years. The replacements will be state of the art high efficiency units. Three bids were received for this work. American Mechanical Services is the low bidder. The bid is within budget. III. ACTION REQUESTED OF COUNCIL Authorize the Town Manager to enter into an agreement with American Mechanical Services. IV. STAFF RECOMMENDATION Authorize the Town Manager to enter into an agreement, in a form approved by the Town Attorney, with American Mechanical Services to provide and install the new Roof Top Units in the amount of, and not to exceed, $81,482. May 5, 2020 - Page 106 of 122 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C: Publc Work Shop Retaining Wall Contract to Hyder Construction B AC K G RO UND: On A pril 4, 2020, the town staff provided an update on the project and received direction from the Town Council to solicit bids through Hyder Construction for the Public Works S hop Yard E xpansion Retaining Wall and Utility project. The proposal is within the project budget provided to Town Council on A pril 4. T he project will not only construct the wall but will place an additional 15,000 C Y of material at the B ald Mountain berm. S TAF F RE C O M M E ND AT IO N: A uthorize the Town Manager to enter into an agreement, in a form approved by the Town A ttorney, with Hyder Construction in the amount not to exceed, $4,629,652. AT TAC H ME N TS: Description Council Memorandum P W Shops Retaining W all May 5, 2020 - Page 107 of 122 To: Town Council From: Public Works Department Date: 5/5/2020 Subject: Public Works Shop Yard Expansion Retaining Wall and Utilities Project Award I. ITEM/TOPIC Public Works Shop Yard Expansion Retaining Wall and Utilities Project Award II. BACKGROUND The Public Works Shop expansion follows a phased project approach. The guidance for each phase follows the approved Public Works Shop masterplan. On April 4, 2020, the town staff provided an update on the project and received direction from the Town Council to solicit bids through Hyder Construction for the Public Works Shop Yard Expansion Retaining Wall and Utility project. The town has received the final project proposal from Hyder Construction after sub-contractor bid solicitation based on 100 % construction documents and final Design Review Board approved plans. The proposal is within the project budget provided to Town Council on April 4. The project will not only construct the wall but will place an additional 15,000 CY of material at the Bald Mountain berm. III. ACTION REQUESTED OF COUNCIL Authorize the Town Manager to enter into an agreement with Hyder Construction for the Public Works Shop Yard Retaining Wall and Utility Project. IV. STAFF RECOMMENDATION Authorize the Town Manager to enter into an agreement, in a form approved by the Town Attorney, with Hyder Construction to construct the Public Works Shop Yard Expansion Retaining Wall and utilities Project in the amount of, and not to exceed, $4,629,652. May 5, 2020 - Page 108 of 122 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C: A pril Revenue Update AT TAC H ME N TS: Description April Revenue Update May 5, 2020 - Page 109 of 122 1 TOWN OF VAIL REVENUE UPDATE May 5, 2020 Sales Tax Upon receipt of all sales tax returns, March collections are estimated to be $2,269,869 down 46.4% from last year. Year to date collections of $10,553,574 are down 15.3% from prior year and up 14.0% from amended budget. Inflation as measured by the consumer price index was up 1.5% for March. The 2020 original budget of $28,524,000 was amended to $21,374,000 in April, a 25% drop in budget and a decrease of 27% compared to 2019 collections of $29,250,698. Town Council will consider a further decrease in budgeted revenues later this month. Real Estate Transfer Tax (RETT) RETT collections through April 29 total $1,746,011 down 14% from the prior year. The 2020 annual RETT budget totals $6,300,000, down 12.8% from 2019 collections. Construction Use Tax Use Tax collections through April 29 total $354,784 compared to $578,581 from this time last year. The 2020 budget totals $2,220,000, down 11.2% from 2019 collections. Summary Across all funds, year-to-date revenue of $23.5 million is up 1.6% from amended budget. Year-to-date revenue is down 16.9% from prior year attributed to the economic impacts of COVID-19 on sales tax collections, parking sales, lift tax, and construction activity. May 5, 2020 - Page 110 of 122 MEMORANDUM May 5, 2020 To: Vail Town Council Kathleen Halloran From: Alex Jakubiec Re: March 2020 Sales Tax and COVID-19 Impact Reporting Vail will collect an additional $870,329 in deferred March sales tax to bring collections up to $2,269,869. Due to the economic impacts of COVID 19 on the business community, the Vail Town Council elected to defer sales tax payments until August 2020; businesses are still required to file regular sales tax returns while deferring payments. A further analysis of the deferred March sales tax payments has been provided on page three of this memo. March will be down (46.4)% or $(1,968,064) from March 2019 and up 114.3% or $1,210,866 from the amended budget. 1 May 5, 2020 - Page 111 of 122 2020 Amended 2020 YTD Budget % change % change 2015 2016 2017 2018 2019 Budget Total Variance from 2019 from Budget January 3,696,798$ 3,738,824$ 3,725,212$ 3,597,610$ 4,079,994$ 4,061,971$ 4,016,771$ -$ 4,016,771$ (45,200)$ -1.55% -1.11% February 3,593,947 3,746,055 3,692,592 3,818,356 4,137,087 4,135,058 3,076,032 1,190,902 4,266,933 131,875$ 3.14%3.19% March 4,053,961 4,225,921 3,642,407 4,167,880 4,237,933 1,059,003 1,399,540 870,329 2,269,869 1,210,866 -46.44% 114.34% YTD Total 11,344,706$ 11,710,800$ 11,060,211$ 11,583,846$ 12,455,014$ 9,256,032$ 8,492,344$ 2,061,230$ 10,553,574$ 1,297,542$ -15.27% 14.02% April 1,370,929 1,089,749 1,386,780 1,233,474 1,445,071 288,906 May 584,454 654,462 659,475 830,193 763,756 190,877 June 1,242,400 1,318,092 1,389,982 1,648,443 1,606,748 642,588 July 1,937,989 2,053,773 2,215,649 2,412,425 2,498,020 2,000,026 August 1,702,579 1,849,815 1,863,949 2,195,175 2,247,250 1,797,608 September 1,240,277 1,349,929 1,385,462 1,540,490 1,609,132 1,287,106 October 835,649 906,385 936,954 1,106,596 1,234,105 980,233 November 997,100 989,320 997,716 1,264,600 1,263,064 1,131,800 December 3,885,849 3,840,919 3,695,305 4,070,870 4,283,668 3,798,824 Total 25,141,932$ 25,763,244$ 25,591,483$ 27,886,112$ 29,405,827$ 21,374,000$ Actual Collections TOWN OF VAILSALES TAX 2020 Budget Comparison Collected Sales Tax Deferred Sales Tax 0.000.250.500.751.001.251.501.752.002.252.502.753.003.253.503.754.004.254.50 2015 2016 2017 2018 2019 2020 March Sales Tax By Year (in Millions) 2 May 5, 2020 - Page 112 of 122 March Sales Tax Collected Vs. Deferred 1,880 Businesses filed and paid their March Town of Vail sales tax for a total of $1,399,540 collected revenue. 512 Businesses have not yet paid their March taxes for a total of $870,329. Town of Vail COVID-19 Sales Tax Impact Reporting In same period, prior year; Retail businesses comprised 30% of all sales tax collected; Accommodation Services were 42%; Food and Beverage were 22%; and Other businesses were 5%. Deferred Sales Tax by Business Type Paid Sales Tax by Business Type Overall, 238 businesses filed returns for March without payment; an additional 283 have yet to file. Of these 512 outstanding returns; 153 businesses are located in Vail Village, 205 in Outlying Neighborhoods, 47 in Lionshead, and 107 Out of Town. Deferred Vs. Collected Sales Tax By Business Location March Tax Payments Collected Vs. Deferred Collected $1,399,540 62% Deferred $870,329 38% 1,880 Collected Payments 79% 512 Deferred Payments 21% Accommodation Services $533,852 38% Other $179,088 13% Food and Beverage $138,190 10% Retail $548,411 39% Accommodation Services $374,885 43% Other $16,063 2% Food and Beverage $266,595 31% Retail $212,787 24% 275.1 439.5 334.8 350.2 144.4 559.6 152.1 14.2 OUTLYING NEIGHBORHOODS VAIL VILLAGE LIONSHEAD VILLAGE OUT OF TOWN Deferred Revenue Collected Revenue (in Thousands) 3 May 5, 2020 - Page 113 of 122 Vail Business Review February 2020 May 5, 2020 The Vail Business Review breaks down the four percent sales tax collected for the month of February. Overall February sales tax increased 3.1% with retail increasing 7.1%, lodging increased 1.2%, food and beverage increased 3.2%, and utilities/other decreased by 1.9%. Excluding the out of town category; sales tax for the month of February was up 2.5%. Town of Vail sales tax forms, the Vail Business Review and sales tax worksheets are available on the internet at www.vailgov.com. You can subscribe to have the Vail Business Review and the sales tax worksheet e-mailed to you automatically from www.vailgov.com. Please remember when reading the Vail Business Review that it is produced from sales tax collections, as opposed to actual gross sales. If you have any questions or comments please feel free to call me at (970) 479-2125 or Carlie Smith at (970) 479-2119. Sincerely, Alex Jakubiec Sales Tax Administrator May 5, 2020 - Page 114 of 122 Retail 232,613.59 221,600.64 4.97% Lodging 302,678.56 339,403.91 -10.82% F & B 77,864.86 98,030.58 -20.57% Other 8,268.83 9,971.43 -17.07% Total 621,425.85 669,006.55 -7.11% Retail 260,979.29 254,425.25 2.58% Lodging 648,877.24 631,426.78 2.76% F & B 173,819.80 165,987.38 4.72% Other 4,210.62 4,531.65 -7.08% Total 1,087,886.95 1,056,371.05 2.98% Retail 207,264.66 159,573.26 29.89% Lodging 5,759.96 10,213.15 -43.60% F & B 86.19 1,762.99 -95.11% Other 180,472.99 185,398.79 -2.66% Total 393,583.81 356,948.19 10.26% Retail 562,198.49 543,880.68 3.37% Lodging 881,975.99 836,201.36 5.47% F & B 679,160.96 636,311.72 6.73% Other 40,701.43 38,369.83 6.08% Total 2,164,036.86 2,054,763.59 5.32% Retail 1,263,056.03 1,179,479.83 7.09% Lodging 1,839,291.75 1,817,245.19 1.21% F & B 930,931.81 902,092.67 3.20% Other 233,653.88 238,271.70 -1.94% Total 4,266,933.47 4,137,089.39 3.14% Retail Apparel 205,821.49 191,717.78 7.36% Retail Food 183,832.52 177,830.02 3.38% Retail Gallery 5,549.24 5,356.42 3.60% Retail Gift 4,384.69 6,238.76 -29.72% Retail Home Occupation 40.40 184.83 -78.14% Retail Jewelry 25,105.54 26,207.12 -4.20% Retail Liquor 68,307.55 66,650.58 2.49% Retail Other 266,995.32 220,209.66 21.25% Retail Sport 503,019.28 485,084.67 3.70% Total 1,263,056.03 1,179,479.83 7.09% Total - All Areas Lionshead Out of Town Vail Village Retail Summary Cascade Village / East Vail / Sandstone / West Vail Town of Vail Business Review February 2020 Sales Tax February 2020 Collections February 2019 Collections February % Change May 5, 2020 - Page 115 of 122 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C: V L HA A pril 14, 2020 Meeting Results AT TAC H ME N TS: Description V L H A April 14, 2020 Meeting Results May 5, 2020 - Page 116 of 122 Vail Local Housing Authority Meeting Results April 14, 2020 3:00 PM Virtual Meeting 75 S. Frontage Road - Vail, Colorado, 81657 1. Call to Order 1.1. Call to Order Lindstrom called the meeting to order as all members are present along with George Ruther, Housing Director and Lynne Campbell, Housing Coordinator. 1.2. Swearing in New Vail Local Housing Authority Member Greg Moffet Tammy Nagel, Town Clerk swore in Greg Moffet for a Housing Authority term April 14, 2020 through May 31, 2022. He replaces Francisco Meza who resigned in February 2020. 2. Citizen Participation 2.1. Citizen Participation There were no attendees present on the Zoom virtual meeting. 3. Approval of Minutes 3.1. VLHA March 24, 2020 Meeting Results McDougall made a motion to approve the March 24, 2020 VLHA meeting results. MOTION: MCDOUGALL SECOND: MORALES VOTE: 4-0-1 (Moffet Abstained) 4. Main Agenda 4.1. Community Polling Update Presenter: George Ruther, Housing Director Ruther provided the Authority with an update on polling and ballot initiative. He noted Lake Tahoe is doing a similar ballot. The question for the Authority and Town is how the initiative would use the economic opportunity coming out of COVID-19 or similar crisis. Housing will continue to speak with Summit Information Systems and Magellan Strategies with anticipated Council conversations in May 2020. May 5, 2020 - Page 117 of 122 Lindstrom stated there needs to be 100% buy in from Council to move forward as the message continues to be refined. Morales said the message needs to be clear. How will funds be used and what’s the story. Moffet was concerned moving forward due to the uncertainty of the times, COVID- 19, and where the Town will be in November. He is not ready to support putting a ballot forward. Wilkins agrees with Moffet and doesn’t think things will get back to normal this year. Mary suggested the Authority sit tight for now but be ready to make a recommendation to Council. Ruther reiterated polling will determine when the time is right to put initiative on the ballot. Summit Information Systems and Magellan Strategies said polling could still go in June to find out if timing is right. Lindstrom wants to continue the discussion at VLHA meetings as well as review the goal. Ruther will ask Summit Information Systems and Magellan Strategies to provide update at a future VLHA meeting. 4.2. Long Term Rental Incentives Discussion Presenter: George Ruther, Housing Director Discussion ensued as Lindstrom viewed 3 types of short-term rentals. 1) original idea behind Airbnb, rent a room or seasonal rental for entire home, 2) Second homeowner, condos, who rents when not using their home and 3) owners who don’t use the home and rent short or long term. Ruther discussed Whistler, British Columbia’s program which matches tenants with landlords. He also found out Truckee California’s private sector created a program “Landing” (www.uselanding.com) matches tenants with prospective landlords. He noted incentive can be ease of access or convenience versus monetary. Ruther stated he references Vail Health’s program when speaking to others. Wilkins shared his experiences between short-term and long-term rentals. The Authority questioned if the Town’s short-term rental application tracks how many units are stand-alone homes versus a room. They thought this could be easily compared by physical address. How does the Town track short-term rental May 5, 2020 - Page 118 of 122 information? Wilkins noted the application didn’t ask that question. Ruther will discuss with Finance. Lindstrom noted there must be a way to provide small business owner opportunities. The Authority is interested in a tenant / landlord matching process. Further information and research are needed. Morales mentioned Vail Health’s rental website. Their site taps into owners who have rentals as well as other housing resource information. Not sure if Town has resources to do something similar. Lindstrom thought this method is a way to allow small employers into rental opportunities. He thinks a matchmaking process is potentially a win for both tenants and landlords. The Authority continued to discuss rental opportunities for small businesses and tenant matching. Housing will review and come back to the Authority. Ruther thinks the Town should host a landlord focus group to find out what their barriers are to long term rentals. Lindstrom said the Authority has heard from businesses about doing a master landlord program. A focus group would be helpful to see their interest in getting into a program similar to Vail Health. 5. Matters from the Chairman and Authority Members 5.1. Matters from the Chairman and Authority Members Presenter: Steve Lindstrom, Chairman Lindstrom stated the Housing Subcommittee met last week and discussed the housing funding source along with long term rental incentives. At the March 24th Authority meeting they approved a recommendation to Council to release Middle Creek Village’s security deposit which will be used for rental relief. Lindstrom and Morales listened to the April 13, 2020 Planning and Environmental Commission meeting Highline by Doubletree agenda item. Both the re-zoning (PEC19-0047) and exterior alteration (PEC19-0046) applications were approved by a slim margin, 4-3. This item next moves to Council. Morales thought it seemed difficult to get approval on the Highline applications. This is an example where the developer isn’t obligated to supply housing but wants to help the rental situation. It was too hard. How do we make is less difficult? May 5, 2020 - Page 119 of 122 Lindstrom commented alignment is required. Ruther explained any of the temporary rent relief and concessions the Town has put in place or been part of have not included any taxpayer dollars. Other sources of funds are being used in the interim. Moffet asked if the Authority discussed the out of town mitigation on inclusionary zoning. He asked if the Authority had discussion on this topic. Ruther explained the Authority recommended further review of the out of town mitigation noting more research and thought needs to be done. Moffet is not in favor as he thinks out of town mitigation will cause problems. If mitigating outside of Town should be more expensive. He noted he’s hearing rumor’s the Town of Vail is looking to rid amenities for housing. Ruther hadn’t heard of what Moffet referred. The goal is to have a complete package with both housing and amenities. Lindstrom specified when the topic comes before the Authority and they will review at that time. Moffet motioned to exit the regular meeting and enter executive session. MOTION: MOFFET SECOND: WILKINS VOTE: 5-0 APPROVED 6. Executive Session 6.1. Executive Session per C.R.S. §24-6-402(4)(a)(e) - to discuss the purchase, acquisition, lease, transfer, or sale of property interests and to determine positions, develop a strategy and instruct negotiators, regarding: submitted Vail InDEED applications and program details. Presenter: Lynne Campbell, Housing Coordinator Moffet motioned to exit executive session and re-enter the regular meeting. MOTION: MOFFET SECOND: WILKINS VOTE: 5-0 APPROVED 7. Any Action as a Result of Executive Session 7.1. Any Action as a Result of Executive Session Wilkins made a motion to instruct staff to continue forward with the Vail InDEED applications as discussed in executive session. MOTION: WILKINS SECOND: MOFFET VOTE: 5-0 APPROVED 8. Adjournment 8.1. Adjournment 5:00 PM (estimated time) May 5, 2020 - Page 120 of 122 Moffett motioned to exit the regular meeting at 5:05PM. MOTION: MOFFET SECOND: WILKINS VOTE: 5-0 APPROVED 9. Future Agenda Items 9.1.  Deed Restriction Compliance and Enforcement Policy Recommendation  Incentives for Long Term Rentals in the Town of Vail  Housing Sites Discussion  Land Banking (sale of GRFA)  Public Health Housing Incentive, Eagle County Health Housing  Funding Criteria  2020 Annual Compliance 10. Next Meeting Date 10.1. Next Meeting Date April 28, 2020 Meeting agendas and materials can be accessed prior to meeting day on the Town of Vail website www.vailgov.com. All housing authority meetings are open to the public. Times and order of agenda are approximate, subject to change, and cannot be relied upon to determine at what time the Vail Local Housing Authority will discuss an item. Please call (970) 479-2150 for additional information. Please call 711 for sign language interpretation 48 hours prior to meeting time. Housing Department May 5, 2020 - Page 121 of 122 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C: A djournment 8:35 pm estimate May 5, 2020 - Page 122 of 122