HomeMy WebLinkAbout2020-02-25 TROC Minutes
Timber Ridge Operating Committee Results
Tuesday, February 25, 2020
8:30 – 9:30 AM
Town of Vail Municipal Administration Conference Room
75 South Frontage Road West, Vail, CO 81657
Members Present: Members Absent:
Greg Hall Scott Robson
Kathleen Halloran
John King
George Ruther
Agenda:
1. Review and Approve November 26, 2019 Meeting Results
MOTION: King SECOND: Hall VOTE: 4-0
2. Building M Remodel Status
King contractor to head to Timber Ridge today, Danny Johnson - DCJ, to measure
doorways to order doors. DCJ is precuring materials to be ready for start date of April
18th -6 weeks for construction.
Vail Resorts must move residents out. King needs 6 units turned over last week of April
and 6 units the following week. King can’t hold contractor for 6-week job if units trickle in
for work.
Ashley Garton is on site VR property manager. Brandon will convey Ashely’s contact
information. Ruther will contact Ashley. Brandon will provide Ashely Garton’s contact
information to Ruther who will contact regarding move outs.
3. Other Business
a. Upper laundry room flood. Brandon said it was leaking large amounts of
water seeped into floor, the maintenance room and lower laundry room.
Corum tried to contact CSE regional manager (laundry leasing company)
and did not get response. A representative from CSE arrived for
inspection 2 days post flood. Extreme Cleaning was hired to clean up
and repair. They opened walls, treated mildew and are reinstalling
drywall. Costs to date are $9335.
Per CSE contract they are responsible for machines. Machines are not
new, they were refurbished. Per Extreme Cleaning some parts were
missing. Corum is seeking damages from CSE.
Next steps, finish drywall, make machines operational and reaching CSE
how to settle damage. Hall, Halloran said to document and file claim.
b. Rockfall mitigation update. Hall will contact Kumar to ensure rockfall
mitigation is complete. Documentation will be provided for the Town of
Vail property files indicating mitigation has occurred. Hall questioned if it
needs to go to the PEC. Ruther to check. Hall will contact Kumar to
schedule.
c. Snow Removal Update. King asked how is it being handled? He noted it
may be time to consider getting loader. Per Brandon no snow narrowing
drive lane. Harry Hunt has been out twice to remove snow. Roofs have
had some snow removal on the front side. Per Brandon there is no ice
damming. Brandon will keep eye on roof dams and icicles.
d. 2020 Supplemental. Halloran provided a review and asked if here are
funds which should carry over to 2020. She will roll 2019 capital balance
to 2020. Halloran asked if the Committee wanted to pay down the fund
balance or hold for another year and pay later. Committee will review later
in the year.
st
Motion to approve budget change via 1 supplemental to Town Council.
MOTION: Hall SECOND: Ruther VOTE: 4-0
4. Adjournment, 9:15AM
MOTION: King SECOND: Halloran VOTE: 4-0
Future Items for Discussion
Note Pay Down or Off
Kumar Rockfall Update
Building M Remodel
Laundry Room Repair Status
Timber Ridge Redevelopment
Timber Ridge Operating Committee Documents Update
Next Meeting March 31, 2020
Please call 970-479-2136 for additional information. Sign language interpretation is
available upon request with 48-hour notification dial 711.
INCIDENT REPORT
Property Name: Timber Ridge Village
Date of Report: February 12, 2020
Name of Person Reporting Incident: Brandon Crow
Date of Incident: February 10, 2020
Name(s) of Person(s) Involved: Brandon Crow
Kevin Aponte
CSC
Xtreme Cleaning
Description of Incident: Two of the washer machines in the upstairs laundry room were found to have leaked
significant amounts of water throughout the laundry room.
.
Action Taken:
02/10/2020
A) Kevin removed the excess water from the laundry room and turned off water to the suspected machines that
caused the leak.
B) I called CSC and reported the leak of the suspected washer machines and was told that a CSC technician
would arrive tomorrow (02/11/2020).
02/12/2020
A) CSC arrived and began inspecting the machines. After completing the inspection the service tech explained
that one of the machines (550-HFY) was missing a ring that helps contain the water inside the machine.
The second machine (548-HFY) had an unsecured clamp which, also helps contain the water within the
machine. The work order was completed and to the knowledge of the service tech the problem was
resolved.
B) I called Gustavo with Xtreme cleaning to inspect the damage caused by the excess water. He found high
levels of humidity within the ceilings and walls of the bottom laundry room and the shared maintenance
shop. There was also a mold patch found in the ceiling located in the shared maintenance shop.
C) Following CSC’s arrival and Gustavo’s inspection I notified Ericka Weston of the current issues that were
unfolding.
02/13/2020
A) Gustavo with Xtreme cleaning placed dehumidifiers in the upstairs laundry room, lower laundry room, and
in the shared maintenance shop to help dry the walls, floor, and ceiling.
02/14/2020
A) Gustavo with Xtreme cleaning arrived and began cutting out the drywall of the laundry room ceiling and
the shared maintenance shop ceiling. See Photos attached.
B) I have put signs letting residents know that the lower laundry room will be closed until further notice.
02/19/2020
A) Gustavo with Xtreme cleaning continued working over the weekend and finished removing the drywall and
finished treating the mold. To his knowledge there is no more water leaks and no longer any moisture
within the walls, ceilings, and floors surrounding the upstairs laundry room, lower laundry room and shared
maintenance shop. The next step would be to install new drywall and paint.
Person(s) Notified: Ericka Weston
2/25/2020 TBR Incident Report - Laundry Room Water Leak Damage 02.10.2020 BC
2/25/2020 TBR Incident Report - Laundry Room Water Leak Damage 02.10.2020 BC
2/25/2020 TBR Incident Report - Laundry Room Water Leak Damage 02.10.2020 BC
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2/25/2020 TBR Incident Report - Laundry Room Water Leak Damage 02.10.2020 BC
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2/25/2020 TBR Incident Report - Laundry Room Water Leak Damage 02.10.2020 BC
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2/25/2020 TBR Incident Report - Laundry Room Water Leak Damage 02.10.2020 BC
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2/25/2020 TBR Incident Report - Laundry Room Water Leak Damage 02.10.2020 BC
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Attach to this report: supporting documents such as police report, photo’s or video footage, etc.
Send reports & supporting documents to Senior Director & VP of Multifamily Services
2/25/2020 TBR Incident Report - Laundry Room Water Leak Damage 02.10.2020 BC
within 24 hours of incident.
2/25/2020 TBR Incident Report - Laundry Room Water Leak Damage 02.10.2020 BC