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Home My WebLink About2020-05-26 TROC Meeting AgendaTOWN OF°5VAILA Members Present: Scott Robson Kathleen Halloran Greg Hall John King George Ruther Staff: Lynne Campbell Corum Real Estate: Ericka Weston Brandon Crow Timber Ridge Operating Committee Agenda Tuesday, May 26, 2020 8:30-9:30 AM Zoom Meeting 75 South Frontage Road West, Vail, CO 81657 Members Absent: Agenda: Call to Order 1. Call to Order 2. Review and Approve April 28, 2020 Meeting Results MOTION: SECOND: VOTE: 3. Review and Approve May 19, 2020 Meeting Results MOTION: SECOND: VOTE: 4. May 19, 2020 Meeting Results MOTION: SECOND: VOTE: 5. Timber Ridge Rental Renewal and Abatement Update 6. Building M Remodel — Unit Release Status 7. Timber Ridge Rockfall Mitigation 8. Other Business 9. Adjournment 9:30AM (estimated) MOTION: SECOND: VOTE: 10. Future Items for Discussion • Timber Ridge Redevelopment • Note Pay Down or Off Next Meeting June 30, 2020 Please call 970-479-2136 for additional information. Sign language interpretation is available upon request with 48-hour notification dial 711. TOWN OF°5VAILA Timber Ridge Operating Committee Meeting Results Tuesday, April 28, 2020 8:30-9:30 AM Zoom Meeting 75 South Frontage Road West, Vail, CO 81657 Members Present: Scott Robson Kathleen Halloran John King Staff: Lynne Campbell Corum Real Estate: Ericka Weston Brandon Crow Agenda: Members Absent: Greg Hall George Ruther Meeting called to order at 8:40AM. Members present are Robson, Halloran, King, Campbell from staff and Weston and Crow from Corum. 1. Review and Approve March 31, 2020 Meeting Results MOTION: King SECOND: Halloran VOTE: 2-0 approved. Scott abstained. 2. Timber Ridge Rental Renewal and Abatement Update Fliers sent for abatement for May. TOV will take on 50% of rent not including other charges. 20 residents have completed the form. Brandon has reached out regarding May. He isn't worried about responses. Scott comment on the big impact the abatement has had. Ruther, Weston and Crow have weekly calls. Only 2 letters haven't been sent through the end of June. 4 Tenants have not submitted. Weston asked how many leases expire end of June. Corum will look at what increases look like and discuss at weekly call. Halloran asked Corum to tie up amounts for increases and rental status. Halloran thanked team for going through abatement. King said working better than he anticipated. 3. Building M Remodel — Unit Release Status King has been in touch with contract. All material has been procured. Ready to start at end of May. He is concerned with COVID-19 Corum will not be able to get tenants out of units. Crow spoke to VR Danny working with Ashely. Weston emailing Ashely regarding vacancies noting work won't begin until all units vacated. 4. Other Business • June rent abatement pending how the work environment pans out. Weston thinks may need to use the 50% security toward June rent. Halloran recalled the security deposit was going to be used for July. According to Weston they think they'll know better mid-May who need assistance. Halloran reminded the Board the revenue impact is around $27K -29K. Robson asked if TROC could meet mid-May. May 19, 8:30 for an update on rents. Campbell will schedule a May 19th meeting and forward draft agenda week prior to meeting. The May 19th meeting may replace May 26 regular meeting. • Kumar Rockfall Update — Hall / King noted work will resume May 11tH 5. Adjournment Meeting adjourned at 8:56AM. MOTION: Halloran SECOND: King VOTE: 3-0 Approved 6. Future Items for Discussion • Kumar Rockfall Update — Hall will resume work May 11th. • Timber Ridge Operating Committee Documents Update, Tammy • Timber Ridge Redevelopment • Note Pay Down or Off Next Meeting May 26, 2020 Please call 970-479-2136 for additional information. Sign language interpretation is available upon request with 48-hour notification dial 711. IEA (Kumar & Associates, Inc." Geotechnical and Materials Eingirteers and Environmental Scientists An Employee Owned Compr y 5020 County Road 154 Glenwood Springs, CO 81601 phone: (970) 945-7988 fax: (970) 945-8454 email: kaglenwood@a,kumarusa.com vvww.kH llarus.t.con. Office Locations: Denver (HQ), Parker, Colorado Springs, Fort Collins, Glenwood Springs, and Summit County, Colorado May 19, 2019 Town of Vail dba Timber Ridge Village Attn: David Leiby 1280 North Frontage Road West Vail, Colorado 81657 David 1eiby(r>,coi... urr:ealestat::..cou: Project No. 18-7-622 Subject: Outcrop and Individual Block Specific Rockfall Mitigation Study Record Drawings and Installation Review, Rockfall Mitigation, Timber Ridge, 1280 North Frontage Road West, Vail, Colorado Gentlemen: As requested by Don Berger of Rock Solid Solutions and Greg Hall of the Town of Vail Public Works, we have reviewed the record drawings for the rockfall mitigation at Timber Ridge dated May 15, 2020 from Rock Solid Solutions and observed the completed installation of the rockfall mitigation for the proposed Timber Ridge Village redevelopment project located at 1280 North Frontage Road West, Vail, Colorado. We previously conducted a geologic site assessment and rockfall risk and mitigation study and presented our findings in reports dated November 12, 2018, and May 1, 2019, Project No. 18-7-622. The study was conducted according to our August 20, 2018 and January 21, 2019 proposals for geotechnical engineering services to Town of Vail dba Timber Ridge Village, Proposal Nos. P7-18-455 and P7-19-122. The undersigned representative of Kumar & Associates met with Mr. Berger on September 5, 2019 to observe the rock outcrops recommended to be mitigated in our May 1, 2019 report and to discuss mitigation options. It was decided that mitigation could include scaling, bolting, cable lashing and anchored mesh systems. On September 30, 2019 the undersigned representative of Kumar & Associates observed the proposed anchor bolt and wire mesh locations at the subject site. The anchor and mesh locations appeared suitable for the proposed rockfall mitigation at the site and consistent with our recommendations. The undersigned representative of Kumar & Associates met with Mr. Berger at the subject site on May 13, 2020 to observe the completed installation of the proposed rockfall mitigation. We have also reviewed the record drawings for the rockfall mitigation dated May 15, 2020. Based on our May 13, 2020 observations, and our review of the record drawings, it appears that the Town of Vail May 19, 2019 Page 2 rockfall hazard at the subject site identified in our November 12, 2019, and May 1, 2019 reports has been adequately mitigated. If you have any questions or need additional assistance, please let us know. Sincerely, IIKAturcar Cli.ssociate.s., Robert L. Duran, P.E. Rev. by: SLP RLD/kac cc: Town of Vail — Greg Hall (04... , Rock Solid Solutions — Don Berger (Inerggrkrocksol.idblastin1Looln) Kumar & Assadales, IVInc„, Project ll'Illo.18-7-622 xepul pue .13A03 108rO ld NOI±VDI±IW 11Vd)10OI 89anI 2I28W11 rc z SHEET INDEX H Q X 0000a. 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