HomeMy WebLinkAbout2020-07-07 Agenda and Supporting Documentation Town Council Afternoon Meeting Agenda
VAIL TO W N C O U N C IL R E G U L AR ME E TIN G
Agenda
Town C ouncil Chambers and Virtual
1:00 PM, July 7, 2020
Meeting to be held in C ouncil Chambers and Virtually (access
High Five Access Media livestream day of the meeting)
Notes:
Times of items are approximate, subject to change, and cannot be relied upon to determine what time Council will
consider an item.
Public comment on any agenda item may be solicited by the Town Council.
1.Executive Session (This meeting is not open to the public)
1.1.Executive Session, pursuant to: C.R.S. §24-6-402(4)(b)(e) - to receive
legal advice on specific legal questions; and to determine positions, develop
a strategy and instruct negotiators, regarding: 1) Memorandum of
Understanding between the Town of Vail, Vail Resorts, and Triumph
development regarding workforce housing development; 2) Vail Point
rezoning process; 3) Proposed amendment to the Development Agreement
between the Town and the Solaris development; 4) Agreement between the
Town of Vail and TI GA Advertising; and 5) S B 217 – Law Enforcement
I ntegrity Bill
100 min.
Presenter(s): Matt Mire, Town Attorney
2.The Afternoon Regular Meeting will convene at 3:00 p.m.
3.Presentation / Discussion
3.1.Eagle County Public Health Order Updates 30 min.
Presenter(s): Heath Harmon, Director of Eagle County Public Health &
Environment
Action Requested of Council: I nformational only.
Background: An update will be presented by the Eagle County Public
Health & Environment Director with highlights about the current amended
public health orders, Eagle County Transition Trail Map and requirements
for face coverings.
3.2.Economic Recovery Efforts in Response to Public Health Crisis 30 min.
Presenter(s): Scott Robson, Town Manager
Action Requested of Council: I nformation Only.
Background: Town staff will present updates about many of the economic
recovery programs that are ongoing, such topics include: Expansion of
Premises Update: Restaurants & Retail, Designated Public Spaces for
Alcohol Consumption Update: Revised Map, Lower Bench of Ford Park
Program, Ford Park: Managed Parking Program Update, Commercial
Rental Relief Fund Proposal, Recession Plan & Budget Update.
3.3.Vail Reinvestment Authority Bond Refunding Update 10 min.
Presenter(s): Kathleen Halloran,C PA Finance Director
July 7, 2020 - Page 1 of 82
Action Requested of Council: I nformational only.
Background: On May 19, 2020 Town Council authorized the Town Manager
and refinance team to proceed with a refunding of V RA Bonds Series
2010B. This presentation is to update Council on selection of a bank and
financing terms prior to the closing date set for J uly 15.
Staff Recommendation: No action required, informational only.
3.4.Discussion about E-Bikes on the Vail Pass Trail 30 min.
Presenter(s): Gregg Barrie
Action Requested of Council: Council direction requested.
Background: Staff is requesting that the Town Council provide its position
on whether e-bikes should be allowed on Vail Pass so that staff can respond
to the process accordingly with C D OT and the US FS. The position may
generally include support, support with conditions or do not support.
Staff Recommendation: Based on previous Town Council support allowing
e-bikes on paved trails, staff recommends the Council support the use of e-
bikes on the Vail Pass Trail with recommended conditions for both C D OT
and the US FS, with conditions outlined in the memo.
3.5.Bicycle Dismount Zones Discussion 30 min.
Presenter(s): Gregg Barrie, Senior Landscape Architect
Action Requested of Council: Discuss the considerations and options
provided in the staff Memorandum and provide direction to staff on next
steps.
Background: The pedestrian areas of Vail Village and Lionshead can feel
congested at times. During those times, the speed variation between
pedestrians, bicycles, electric bicycles and other new forms of
transportation such as Segways, scooters and hoverboards can create what
feels like less-than-safe conditions. I t has been suggested that “dismount
zones” in village areas could offer a solution. The purpose of this agenda
item is to discuss options around dismount zones and to offer other potential
solutions
4.D R B / P E C Update (5 min.)
4.1.D RB / P E C Update
Presenter(s): J onathan Spence, Planning Manager
5.Information Update (5 min.)
5.1.Community Polling Discussion Update
5.2.C S E Meeting Minutes
5.3.1st Quarter I nvestment Report
5.4.V LHA Meeting Results May 12, 2020
5.5.V LHA Meeting Results J une 9, 2020
5.6.J une Revenue Update
July 7, 2020 - Page 2 of 82
6.Matters from Mayor, Council and Committee Reports (10 min.)
7.Recess
7.1.Recess 5:30 pm (estimate)
Meeting agendas and materials can be accessed prior to meeting day on the Town of Vail website
www.vailgov.com. All town c ounc il meetings will be streamed live by High Five Acc ess Media and available for
public viewing as the meeting is happening. The meeting videos are also posted to High Five A cc ess Media
website the week following meeting day, www.highfivemedia.org.
Please c all 970-479-2136 for additional information. S ign language interpretation is available upon request with 48
hour notification dial 711.
July 7, 2020 - Page 3 of 82
VA I L TO W N C O UNC I L A G E ND A ME MO
I T E M /T O P I C: Executive Session, pursuant to: C.R.S . §24-6-402(4)(b)(e) - to receive legal
advice on specific legal questions; and to determine positions, develop a strategy and instruct
negotiators, regarding: 1) Memorandum of Understanding between the Town of Vail, Vail Resorts,
and Triumph development regarding workforce housing development; 2) Vail P oint rezoning
process; 3) Proposed amendment to the Development A greement between the Town and the
S olaris development; 4) Agreement between the Town of Vail and T I G A Advertising; and 5) S B
217 – L aw E nforcement I ntegrity B ill
P RE S E NT E R(S ): Matt Mire, Town Attorney
July 7, 2020 - Page 4 of 82
VA I L TO W N C O UNC I L A G E ND A ME MO
I T E M /T O P I C: Eagle County Public Health Order Updates
P RE S E NT E R(S ): Heath Harmon, Director of Eagle County Public Health & E nvironment
AC T IO N RE Q UE S T E D O F C O UNC I L: I nformational only.
B AC K G RO UND: An update will be presented by the Eagle County Public Health & E nvironment
Director with highlights about the current amended public health orders, E agle County Transition
Trail Map and requirements for face coverings.
July 7, 2020 - Page 5 of 82
VA I L TO W N C O UNC I L A G E ND A ME MO
I T E M /T O P I C: Economic Recovery Efforts in Response to P ublic Health Crisis
P RE S E NT E R(S ): S cott Robson, Town Manager
AC T IO N RE Q UE S T E D O F C O UNC I L: I nformation Only.
B AC K G RO UND: Town staff will present updates about many of the economic recovery
programs that are ongoing, such topics include: E xpansion of P remises Update: Restaurants &
Retail, Designated P ublic S paces for A lcohol Consumption Update: Revised Map, L ower B ench
of Ford P ark P rogram, Ford P ark: Managed Parking P rogram Update, Commercial Rental Relief
Fund Proposal, Recession Plan & B udget Update.
AT TAC H ME N TS:
Description
Memo Economic Recovery Efforts 070720
Memo Commercial Rental Relief Program 070720
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VA I L TO W N C O UNC I L A G E ND A ME MO
I T E M /T O P I C: Vail Reinvestment Authority B ond Refunding Update
P RE S E NT E R(S ): K athleen Halloran,C PA F inance Director
AC T IO N RE Q UE S T E D O F C O UNC I L: I nformational only.
B AC K G RO UND: On May 19, 2020 Town Council authorized the Town Manager and refinance
team to proceed with a refunding of V R A Bonds S eries 2010B. This presentation is to update
Council on selection of a bank and financing terms prior to the closing date set for J uly 15.
S TAF F RE C O M M E ND AT IO N: No action required, informational only.
AT TAC H ME N TS:
Description
V R A bond update
July 7, 2020 - Page 22 of 82
TO: Town Council
FROM: Finance Department
DATE: July 7, 2020
SUBJECT: Vail Reinvestment Authority (VRA) Bond Refunding Update
I. SUMMARY
On May 19, 2020 Town Council, approved Resolution No. 17, Series 2020, a resolution
authorizing the town to enter into a moral obligation and cooperation agreement with the
VRA relating to the bond refunding. The purpose of this memorandum is to update
Council on the status of the bond refinance.
II. BACKGROUND
(Repeated)
In November of 2010 the VRA issued $3,670,000 of tax-exempt tax increment revenue
bonds “Series 2010A” along with $8,270,000 of taxable tax increment revenue bonds
“Series 2010B”. The bond proceeds were used to finance the construction of the
Lionshead Transit Center, the Lionshead Welcome Center and Grand View, Lionshead
portal entries, as well as major renovations at the Vail Public Library. These bonds are
special limited obligations of the VRA, secured and funded by pledged incremental
property tax revenues in the district.
The Series 2010A bonds were paid off as of June 1, 2018.
The Series 2010B bonds have a current principal amount of $7,140,000 as of 6/1/2020,
with a current annual interest rate ranging from 6.069% to 6.659%. The Series 2010B
bonds are “Build America Bonds”, which provided a federal subsidy known as the “BAB
Credit” equal to 35% of corresponding interest as provided under the American
Recovery and Reinvestment Act of 2009. This “BAB Credit” has decreased annually
since 2013 due to federal budget reductions.
A team was selected and assembled to facilitate the refunding process consisting of
Jonathan Heroux, of Piper-Sandler (placement agent) and Dee Wisor of Butler Snow
LLP (bond counsel), Mattie Prodanovic (financial advisor) of Hilltop Securities, Scott
Robson, Town Manager, Matt Mire, Town Attorney and Kathleen Halloran, Finance
Director.
July 7, 2020 - Page 23 of 82
- 2 -
(New)
Refinance Activities
On May 28, a Request for Proposal (RFP) was sent out to 35 banks for the bank
placement. Seven proposals were returned and reviewed by the refinance team in June.
Upon review, JP Morgan Chase was selected as the winning bid. While a few local
banks replied to the RFP, there was a significant difference in the interest rate offered
by Chase.
Highlights of the pending refinance include:
True interest cost of 1.19%, compared to current rates of 6.1% to 6.7%
10-year term, maturing June 1, 2030
New loan amount: $6,386,000
Net Present Value savings $1,115,124 over the life of the bonds, compared to
earlier estimates of just over $700K.
Closing date: July 15
III. NEXT STEPS
Next steps include the legal team drafting documents for review. Once finalized, the
documents will be ready for an estimated closing date of July 15, 2020.
Staff will incorporate the revised debt service expenditure amounts into the VRA budget
in a future meeting.
July 7, 2020 - Page 24 of 82
VA I L TO W N C O UNC I L A G E ND A ME MO
I T E M /T O P I C: Discussion about E -B ikes on the Vail Pass Trail
P RE S E NT E R(S ): Gregg B arrie
AC T IO N RE Q UE S T E D O F C O UNC I L: Council direction requested.
B AC K G RO UND: S taff is requesting that the Town Council provide its position on whether e-
bikes should be allowed on Vail P ass so that staff can respond to the process accordingly with
C D O T and the US F S. The position may generally include support, support with conditions or do
not support.
S TAF F RE C O M M E ND AT IO N: Based on previous Town Council support allowing e-bikes on
paved trails, staff recommends the Council support the use of e-bikes on the Vail P ass Trail with
recommended conditions for both C D O T and the US F S, with conditions outlined in the memo.
AT TAC H ME N TS:
Description
Memorandum
July 7, 2020 - Page 25 of 82
To: Town Council
From: Gregg Barrie, Department of Public Works
Date: July 7, 2020
Subject: Discussion of electric bikes on Vail Pass
I. PURPOSE
Electric bikes or “e-bikes” are allowed to be operated on Town of Vail paved recreation trails
in accordance with Colorado State Law. They are NOT allowed to be operated on the Vail
Pass Recreation Trail, located outside of Town of Vail jurisdiction, for reasons outlined below.
There is much discussion and even an ongoing effort by CDOT to allow the use of e-bikes on
Vail Pass. Conversely, there are residents who prefer that e-bikes remain restricted from Vail
Pass. The purpose of this Memorandum and agenda item is to provide context to the Town
Council and to ask the Council to clarify a position on this issue so that staff can respond
accordingly.
II. BACKGROUND
The Vail Pass Recreation Trail is operated and maintained by CDOT. Like I-70 on Vail Pass,
much of the trail is located within an easement with the U.S. Forest Service (USFS) where it
passes through USFS land. The CDOT general position is that the trail is a transportation
route constructed as part of I-70, providing a continuous non-interstate bicycle route through
Colorado, and that it should be managed under state law which allows Class I and Class II
electric assisted bicycles on paved recreation trails. See Appendix A for a description of the
e-bike Classes.
The USFS general position is that e-bikes are motorized vehicles, and therefore not allowed
on this trail, identified as trail #7-49, per the White River National Forest Travel Management
Plan. Because the trail holds a USFS Trail designation, the current understanding is that e-
bikes are prohibited. There is a sign at the base of the west side stating that e-bikes are not
allowed. This prohibition is not enforced and on any given day, numerous e-bikes can be
seen operating on the trail. Many of them are rentals out of Vail.
CDOT regards this section from Vail to Frisco as a gap in the system and hopes to come to
an agreement with the USFS to allow e-bikes on Vail Pass. The Town of Vail has no
ownership, management or maintenance responsibilities on the trail. However, Vail’s
residents and guests use the trail heavily and often look to the town as a resource – asking
questions, reporting maintenance needs, filing complaints, etc. It is important that the Town
can provide accurate information and education since most users on the west side originate
from Vail.
July 7, 2020 - Page 26 of 82
Town of Vail Page 2
The Vail Town Council first discussed the use of e-bikes on town-owned paved recreation
trails in 2016. At that time, Council voted to allow the use of e-bikes on paved trails, over-
riding state law. In 2018, when state law changed to allow e-bikes, Vail altered its ordinance
to follow state law. In short, the Vail Town Council has supported the use of e-bikes on town-
owned recreation trails. Recreation, guest experience and commuting opportunities were a
few of the reasons the Council cited for supporting e-bikes on paved trails.
III. CURRENT PATTERNS AND CONCERNS
During the busy summer months, trail users include Vail and Eagle County residents, Vail
and Eagle County guests and day users from around Colorado. Many bike shops in Vail rent
both traditional and electric bikes, many of which are used to ride on Vail Pass. Several
operators provide drop-off service at either the top or at the base of Vail Pass. Many of those
dropped at the base are using e-bikes to ascend the pass and then ride back into Vail.
Throughout the summer of 2019, town staff received numerous calls and emails about e-
bikes on Vail Pass. The contacts were either complaints that they saw e-bikes on the trail or
people asking if they could use their e-bikes on the trail.
The most common complaint heard by town staff is that some e-bike users are operating in
an unsafe manner – going too fast uphill, passing traditional bikes too close, not calling out or
ringing a bell when passing, etc. Opinions vary on whether this is unsafe or just not showing
common courtesy. Either way, the addition of e-bikes to Vail Pass and other local trails has
simply made the trails busier, and that can always lead to the feeling that the trail is less safe.
Per Vail Dispatch, there have been a total of ten bicycle-related accidents on Vail Pass over
the past four summers, however, it is not known if any of them involved e-bikes.
E-bikes are increasingly popular, and that trend will continue. E-bike rentals are common in
most of Vail’s bike shops and they can be seen all over town ridden by guests and locals
alike. It is important that the town accommodates their use in some way or another as they
are not likely to go away.
IV. CURRENT PROCESS
As previously stated, CDOT would like to come to an agreement with the USFS that would
allow e-bikes on the Vail Pass Trail. It will require some executive-level discussions within
their organizations because of existing rules and definitions. Their decisions could have
impacts on the Town of Vail in terms of the information we are providing to bike rental shops,
tour operators, residents and guests.
A virtual meeting within the CDOT organization is scheduled for July 16, and town staff has
been invited to that meeting. It is an opportunity for the Town of Vail to express its opinions,
concerns and recommendations on the issue. As the closest municipality (“local agency”) to
the area in question, the opinion of the Town Council could influence the final decision and
any potential conditions of approval.
V. ACTION REQUESTED BY COUNCIL
Staff is requesting that the Town Council provide its position on whether e-bikes should be
allowed on Vail Pass so that staff can respond to the process accordingly with CDOT and the
USFS. The position may generally include support, support with conditions or do not
support.
July 7, 2020 - Page 27 of 82
Town of Vail Page 3
VI. STAFF RECOMMENDATION
Based on previous Town Council support allowing e-bikes on paved trails, the fact that the
east (Summit County) side of the pass is working towards permanently allowing e-bikes, and
that e-bike technology is here to stay, staff recommends the Council support the use of e-
bikes on the Vail Pass Trail with recommended conditions for both CDOT and the
USFS. Those conditions may include:
• Bicycle etiquette signs posted at the base, top and along the trail
• Posted speed limit signs (20 mph)
• USFS permits for commercial operations should be spaced to reduce crowding
In addition, staff recommends that the Town of Vail should work with bicycle and e-bike rental
operations to provide bicycle education and etiquette. This could be helpful on all Vail
recreation trails and in Village areas and could be provided in the form of:
• Bicycle 101 brochure (draft form attached)
• As a short 2-3 minute safety/etiquette video to be shown to bike renters prior to
leaving the store
• Require rental e-bikes to have a bell
• Post speed limit and etiquette signage along Vail’s paved recreation trails
Attachments:
• Appendix A Classes of E-Bikes per Colorado Law
• Draft education – Biking around Vail
July 7, 2020 - Page 28 of 82
Town of Vail Page 4
Appendix A
Classes of E-Bikes per Colorado Law
The controlling statute in Colorado for most of the bike laws is C.R.S. Section 42-4-1412 and
for electric bikes as defined in C.R.S. Section 42-1-102.
Class I
Pedal assist and provides electrical assistance up to 20 mph
Class II
Pedal or throttle assist (does not require pedaling) provides electrical assistance up to 20
mph
Class III
Provides electrical power up to 28 mph.
Not allowed for riders under age 16
Under 18 must wear a helmet with a strap in place
July 7, 2020 - Page 29 of 82
BIKING 101
• Wear a Helmet Wearing a helmet can reduce the risk
of head injury to bicyclists by as much as 85 percent
• Know Your Bike Before you go out on your ride make
sure your bike fits you properly, check your seat height,
tire pressure and brakes
• Yield to Pedestrians Pedestrians always have the
right of way. Be courteous and let people know you
are behind them
• Pass on Your Left Whether it be another biker or ped-
estrian, say “passing on your left” and use your bike bell
• Yield to Uphill Traffic The uphill rider always has the
right of way, including on paved recreation paths, dirt
roads and single track. If on single track, move off the
trail for the uphill biker to pass
• Don’t Text and Ride Two hands on the handlebars at
all times, please
E-BIKES
• Vail Village and Lionshead are SLOW zones for all bikes
(including e-bikes)
• E-bike use is restricted on some local trails, including
most soft-surface trails
• Pay attention to signs designating trail and road use
Please turn off your e-bike at:
• All children’s playgrounds
• All turf areas
• All sidewalks that are not designated ped/bike paths
• Where any motorized vehicles are prohibited
Vail Village Welcome Center
241 South Frontage Road
970.477.3522
Lionshead Welcome Center
395 South Frontage Road West
970.477.3523vailgov.com/welcome-to-vail solepower.org
BIKING ON THE ROAD
• Bike with traffic, the same direction as motor vehicles,
on the side of the road, in the bike lane, or close to
the sidewalk
• Yield to traffic that is already on the road
• Always bike in a single file. This includes the Vail Pass
Bike Path
• In roundabouts, bikers should “Take a Lane” and act as
a motor vehicle would if they are moving through
• Use proper bike signals when making turns, especially
in the roundabouts
• At crosswalks, use the flashing lights
• Stop at all stop signs
• Allow faster bikers to pass
RIDER CHECKLIST
Helmet
Sunscreen
Closed Toe Shoes
Sunglasses
BIKING
around Vail
Water Bottle
Snacks
Extra Layer
of Clothing
discovervail.comJuly 7, 2020 - Page 30 of 82
6
Trail descriptions and information courtesy of USFS.
Vail Mountain facilities, operated by Vail Associates, Inc.,
are located within the White River National Forest
and are under permit from the Forest Service, USDA.North Frontage RoadSouth Frontage RoadSouth Fronta
g
e
R
o
a
d
Gore Valley Trail
turns into
Eagle Valley Trail
as you head west
Gore Valley Trail
turns into
Vail Pass Bike Trail
as you head east
Bi
g
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o
r
n
R
o
a
d
EXIT180
EXIT176
EXI T173
VAIL TRANSPORTATION CENTER
Free Vail Tranist buses with bike racks
WEST VAIL EAST VAIL
VAIL
VAIL MOUNTAIN
GORE VALLEY TRAIL
BIKING
around Vail
Vail Village Welcome Center
241 South Frontage Road
970.477.3522
Lionshead Welcome Center
395 South Frontage Road West
970.477.3523vailgov.com/welcome-to-vail solepower.org discovervail.com Photos by Townsend BessentJuly 7, 2020 - Page 31 of 82
VA I L TO W N C O UNC I L A G E ND A ME MO
I T E M /T O P I C: Bicycle Dismount Zones Discussion
P RE S E NT E R(S ): Gregg B arrie, Senior L andscape Architect
AC T IO N RE Q UE S T E D O F C O UNC I L: Discuss the considerations and options provided in the
staff Memorandum and provide direction to staff on next steps.
B AC K G RO UND: The pedestrian areas of Vail Village and L ionshead can feel congested at
times. During those times, the speed variation between pedestrians, bicycles, electric bicycles
and other new forms of transportation such as S egways, scooters and hoverboards can create
what feels like less-than-safe conditions. I t has been suggested that “dismount zones” in village
areas could offer a solution. T he purpose of this agenda item is to discuss options around
dismount zones and to offer other potential solutions
AT TAC H ME N TS:
Description
Staff memorandum
July 7, 2020 - Page 32 of 82
To: Town Council
From: Gregg Barrie, Department of Public Works
Date: July 7, 2020
Subject: Discussion of Dismount Zones in Pedestrian Areas
I. PURPOSE
The pedestrian areas of Vail Village and Lionshead can feel congested at times. During
those times, the speed variation between pedestrians, bicycles, electric bicycles and other
new forms of transportation such as Segways, scooters and hoverboards can create what
feels like less-than-safe conditions. It has been suggested that “dismount zones” in village
areas could offer a solution. The purpose of this agenda item is to discuss options around
dismount zones and to offer other potential solutions.
II. BACKGROUND
Previous Town Councils have discussed the idea of creating bicycle dismount zones in some
busy areas of Vail’s pedestrian zones. However, there has not been a decision to create or
enforce dismount zones for various reasons, some of which are outlined below. There is
currently one dismount zone on private property near Arrabelle in Lionshead. In addition,
bikers are asked to dismount on some stairways in Vail Village.
Research conducted by the Vail Police Department indicates that municipalities have the
authority to create dismount zones. The implementation of dismount zones does not require
a new ordinance. The complete memorandum from the Vail PD is attached as Appendix A.
Per available records, there have been two reported pedestrian/bicycle incidents within Vail’s
pedestrian areas since 2014. One was in Lionshead, one was in Vail Village, both during
2015. However, the Vail PD is transitioning to a new record system and this may not be a
complete reporting of all incidents. More complete information will be available by mid-July.
III. CONSIDERATIONS
As noted above, the pedestrian areas in Vail are often busy with people. Fast, unpredictable
operation of bicycles in those areas can present a hazard or feeling of an unsafe situation for
some people. In addition, there are sometimes concerns/conflicts with transit operations
along East Meadow Drive. However, the villages are not always crowded, and safe
operation of bicycles is often feasible. Special events such as Vail America Days and the
Farmer’s Market may require a different approach than other days. Some considerations that
may affect the choices for implementing dismount zones are listed below.
July 7, 2020 - Page 33 of 82
Town of Vail Page 2
1. Vail is an active community and identified as a Sustainable Destination. People are
encouraged to use alternative transportation methods, and many choose to do so.
Dismount zones, especially for large areas, may influence their choices.
2. Vail is identified as a Silver Level Bicycle Friendly Community by the League of American
Cyclists, a designation that we apply for every four years. Vail’s status is up for renewal
in 2021. One of the specific questions that helps determine our status is whether we
enforce dismount zones. It is assumed that enforced dismount zones are a negative for
the purpose of the BFC designation.
3. Vail’s recreation-based economy promotes bike rentals, Segway tours and other active
outdoor activities. Many of Vail’s bike rental businesses are located in areas that may be
affected by potential dismount zones, which could impact business.
4. Consideration should be given to how any potential dismount zones would be enforced.
IV. DISCUSSION TOPICS
1. Which areas of the pedestrian villages have the most conflict between bicycles and
pedestrians?
2. Could “Bicycle Slow Zones” be created and signed appropriately, similar to Slow Zones
on Vail Mountain?
3. Some electric bike (e-bike) operators tend to go faster than they should, especially
younger riders. This can also be an issue on paved recreation trails. Can the Town of
Vail engage bike rental shops to promote bicycle etiquette and safety?
a. Biking in Vail brochure (draft is attached)
b. Short 2-3 minute video that all bike renters should watch before leaving the store,
similar to rafting or snowmobile safety talk. This could be produced by the town
and provided to rental shops for free.
4. If dismount zones are desired, can they be implemented only during especially buy times
or during special events such as GoPro and Vail America Days? Can the size of
dismount zones be limited to only the most congested areas of the villages?
5. Is there a way to use the host program to help promote safe riding?
6. Vail’s recreation trails are busy during peak summer months with a variety of users.
Staff proposes that the town should work towards an education and etiquette program for
all of Vail’s bicycle areas. This program should engage bike/e-bike rental shops.
Etiquette and speed limit signs should be added to Vail’s trails.
V. ACTION REQUESTED BY COUNCIL
Staff is requesting that the Town Council discuss the information provided above and to
provide direction to staff for next steps, if any.
VI. STAFF RECOMMENDATION
Staff suggests that this is a complex issue that warrants further discussion. At a minimum,
staff would recommend the addition of “Bicycle Slow Zones” in congested areas of Vail’s
pedestrian villages. In addition, staff would recommend the formulation of a work group that
could include the Vail Police Department, Environmental, Economic Development, Public
Works, Community Information and the Information Centers to promote safe cycling in Vail.
Attachments:
• Dismount Zone feasibility memorandum – Vail Police Department
• Draft education – Biking around Vail
July 7, 2020 - Page 34 of 82
To: Vail Town Council
From: Dwight Henninger, Chief of Police
Justin Dill, Sergeant
Date: June 24, 2020
Subject: Bicycle Dismount Zone in Vail Village
I. SUMMARY
The question has been raised if the Town can implement a bicycle dismount zone in the
area of Bridge Street and Gore Creek Drive, the answer is yes. If Council desires the
Village area to be a bicycle dismount zone, this can be accomplished.
II. DISCUSSION
After some research into the legality of a bicycle dismount zone covering the Village
Street in the Town of Vail, we have the authority to erect official traffic control devices to
create a designated bicycle dismount zone. Staff recommends this new proposal to
exclude the Pedi cabs as they have a specific Town ordinance regulating their operating
capability. Staff does not believe we need to enact a separate ordinance to create a
dismount zone based on existing statute and code. We have been unable to locate any
specific ordinance in cities enforcing dismount zones, like Ft. Collins, beyond obedience
to official traffic control devices.
Currently the stairs on Wall Street and near the
Children’s Fountain have dismount signs.
July 7, 2020 - Page 35 of 82
Town of Vail Page 2
III. STATUES, CODES AND CASE LAW
Following is the pertinent Colorado Revised Statues and Model Traffic Code citations as
well as a case law citation with respect to home-rule and enacting laws of municipal
concern if it were determined a desire to create a specific municipal ordinance.
Included is language defining a dismount zone from the Safe Commuting Rules and
Regulations Colorado State University in Ft. Collins.
Under C.R.S. 42-4-1412 (10)(b) and Model Traffic Code 1412:
42-4-1412. Operation of bicycles, electric scooters, and other human-powered
vehicles
(1) A person riding a bicycle, electrical assisted bicycle, or electric scooter has all of the
rights and duties applicable to the driver of any other vehicle under this article 4, except
as to special regulations in this article 4, except as provided in section 42-4-1412.5, and
except as to those provisions that by their nature can have no application. Bicycle,
electrical assisted bicycle, or electric scooter riders shall comply with the rules set forth
in this section and section 42-4-221, and, when using streets and highways within
incorporated cities and towns, are subject to local ordinances regulating the operation of
bicycles, electrical assisted bicycles, and electric scooters as provided in section 42-4-
111. Notwithstanding any contrary provision in this article 4, when a county or
municipality has adopted an ordinance or resolution pursuant to section 42-4-1412.5,
riders are subject to the local ordinance or resolution.
(10) (b) A person shall not ride a bicycle, electrical assisted bicycle, or electric scooter
upon and along a sidewalk or pathway or across a roadway upon and along a crosswalk
where the use of bicycles, electrical assisted bicycles, or electric scooters is prohibited
by official traffic control devices or local ordinances. A person riding a bicycle, electrical
assisted bicycle, or electric scooter shall dismount before entering any crosswalk where
required by official traffic control devices or local ordinances.
Under 42-4-111(1)(C) and 42-4-111(1)(Y):
42-4-111. Powers of local authorities
(1) Except as otherwise provided in subsection (2) of this section, this article 4 does not
prevent local authorities, with respect to streets and highways under their jurisdiction
and within the reasonable exercise of the police power, from:
(c) Regulating traffic by means of police officers or official traffic control devices,
consistent with the provisions of this article;
July 7, 2020 - Page 36 of 82
Town of Vail Page 3
(y) Regulating the local movement of traffic or the use of local streets where such is not
provided for in this article;
Here is a case law citation regarding home rule and matters of municipal concern:
Municipal ordinance of local concern supersedes conflicting state statute. Under
the home-rule amendment, once a matter is determined to be a matter of local and
municipal concern, any local ordinance in a home-rule city addressing the matter will
supersede a conflicting state statute. People v. Hizhniak, 195 Colo. 427, 579 P.2d 1131
(1978).
The following references were obtained from:
https://police.colostate.edu/files/2020/01/Safe-Commute-Rules-and-Regulations.pdf
Dismount Zone = all areas of the University posted for no riding and marked with ground
graphics and/or “Dismount” signs. All Dismount Zones apply to all forms of wheeled
conveyances.
1. Dismount is defined as “walking with both feet on the ground, beside the
bicycle or scooter.”
2. Dismount is defined as “carrying the board by hand or bag.”
3. Dismount is defined as “carrying the rollerblades (skates) by hand or bag.”
Q. Skateboard = any device consisting of a footrest mounted on wheels less than
fourteen inches (14”) in diameter, upon which a person may ride, that is propelled solely
by human power. This includes roller -skates, rollerblades (in-line skates) and non-
motorized kick scooters. These devices are not vehicles. They are considered toys by
CRS code.
SAFETY VIOLATIONS The following actions are considered to be safety violations and
subject the violator to a $35.00 fine:
• Operating in a dismount zone
IV. CONCLUSION
If Council desires to implement a bicycle dismount zone for the Village, this can be done
with the existing legislation at your direction.
July 7, 2020 - Page 37 of 82
BIKING 101
• Wear a Helmet Wearing a helmet can reduce the risk
of head injury to bicyclists by as much as 85 percent
• Know Your Bike Before you go out on your ride make
sure your bike fits you properly, check your seat height,
tire pressure and brakes
• Yield to Pedestrians Pedestrians always have the
right of way. Be courteous and let people know you
are behind them
• Pass on Your Left Whether it be another biker or ped-
estrian, say “passing on your left” and use your bike bell
• Yield to Uphill Traffic The uphill rider always has the
right of way, including on paved recreation paths, dirt
roads and single track. If on single track, move off the
trail for the uphill biker to pass
• Don’t Text and Ride Two hands on the handlebars at
all times, please
E-BIKES
• Vail Village and Lionshead are SLOW zones for all bikes
(including e-bikes)
• E-bike use is restricted on some local trails, including
most soft-surface trails
• Pay attention to signs designating trail and road use
Please turn off your e-bike at:
• All children’s playgrounds
• All turf areas
• All sidewalks that are not designated ped/bike paths
• Where any motorized vehicles are prohibited
Vail Village Welcome Center
241 South Frontage Road
970.477.3522
Lionshead Welcome Center
395 South Frontage Road West
970.477.3523vailgov.com/welcome-to-vail solepower.org
BIKING ON THE ROAD
• Bike with traffic, the same direction as motor vehicles,
on the side of the road, in the bike lane, or close to
the sidewalk
• Yield to traffic that is already on the road
• Always bike in a single file. This includes the Vail Pass
Bike Path
• In roundabouts, bikers should “Take a Lane” and act as
a motor vehicle would if they are moving through
• Use proper bike signals when making turns, especially
in the roundabouts
• At crosswalks, use the flashing lights
• Stop at all stop signs
• Allow faster bikers to pass
RIDER CHECKLIST
Helmet
Sunscreen
Closed Toe Shoes
Sunglasses
BIKING
around Vail
Water Bottle
Snacks
Extra Layer
of Clothing
discovervail.comJuly 7, 2020 - Page 38 of 82
6
Trail descriptions and information courtesy of USFS.
Vail Mountain facilities, operated by Vail Associates, Inc.,
are located within the White River National Forest
and are under permit from the Forest Service, USDA.North Frontage RoadSouth Frontage RoadSouth Fronta
g
e
R
o
a
d
Gore Valley Trail
turns into
Eagle Valley Trail
as you head west
Gore Valley Trail
turns into
Vail Pass Bike Trail
as you head east
Bi
g
h
o
r
n
R
o
a
d
EXIT180
EXIT176
EXI T173
VAIL TRANSPORTATION CENTER
Free Vail Tranist buses with bike racks
WEST VAIL EAST VAIL
VAIL
VAIL MOUNTAIN
GORE VALLEY TRAIL
BIKING
around Vail
Vail Village Welcome Center
241 South Frontage Road
970.477.3522
Lionshead Welcome Center
395 South Frontage Road West
970.477.3523vailgov.com/welcome-to-vail solepower.org discovervail.com Photos by Townsend BessentJuly 7, 2020 - Page 39 of 82
VA I L TO W N C O UNC I L A G E ND A ME MO
I T E M /T O P I C: D R B / P E C Update
P RE S E NT E R(S ): J onathan S pence, Planning Manager
AT TAC H ME N TS:
Description
June 17, 2020 D R B Meeting Results
June 22, 2020 P E C Meeting Results
July 7, 2020 - Page 40 of 82
D E S IG N R E V IE W B O AR D
June 17, 2020, 3:00 P M
Town Council Chambers & Virtual
75 S. Frontage Road - Vail, Colorado, 81657
1.Call to Order
1.1.Register in advance for this webinar:
https://us02web.zoom.us/webinar/register/W N_uL2RW 7T5RNmsr49J orij_Q
After registering, you will receive a confirmation email containing information
about joining the webinar.
1.2.Attendance
Present: Peter Cope, David Campbell, Doug Cahill, Kit Austin
Absent: J ohn Rediker
2.Main Agenda
2.1.D R B20-0134 - Vail Ptarmigan Residence
Final review of change to approved plans (addition of subterranean space)
Address/Legal Description: 1067 Ptarmigan Road / Vail Village Filing 7 & 10
Applicant: Vail Ptarmigan LLC, represented by Sipes Architects L L C
Planner: Erik Gates
David Campbell moved to approve. Kit Austin seconded the motion and it
passed (4-0).
Absent:(1)Rediker
2.2.D R B20-0191 - Lion Square Condo
Final review of an exterior alteration (stair replacement)
Address/Legal Description: 660 Lionshead Place/Lot 1, Vail Lionshead Filing
1 First Addition
Applicant: Lion Square Condominiums, represented by Larry Deckard
Architect
Planner: J onathan Spence
1. Prior to submitting for building permit, the applicant shall amend the
plans to remove the dutch hip roof element, adjust the roof line to align
with the existing roof, demonstrate that the shutters will be held off the
building a minimum of 1.5” and enlarge either the windows or shutters
so they align with the top window.
David Campbell moved to approve with conditions. Peter Cope seconded the
motion and it passed (4-0).
Absent:(1)Rediker
July 7, 2020 - Page 41 of 82
2.3.D R B20-0196 - Sturm Residence
Final review of a change to approved plans (landscaping)
Address/Legal Description: 5044 Main Gore Drive/Lot 2, Vail Meadows Filing
1
Applicant: Leisa K. Sturm Revocable Trust of 2004, represented by
Porterfield & Oliver
Planner: J onathan Spence
David Campbell moved to approve. Kit Austin seconded the motion and it
passed (4-0).
Absent:(1)Rediker
2.4.D R B20-0213 - Dikeou & 2401 Blake LL C Residences
Final review of an exterior alteration (sky bridge)
Address/Legal Description: 352 Beaver Dam Circle/Lot 5, Block 3, Vail
Village Filing 3
Applicant: Panayes Dikeou & 2401 Blake L L C, represented by A H
Architecture P C
Planner: J onathan Spence
David Campbell moved to table to J uly 1, 2020. Peter Cope seconded the
motion and it passed (4-0).
Absent:(1)Rediker
2.5.D R B20-0223 - Brandess Enterprises
Final review of exterior alteration (repaint)
Address/Legal Description: 2077 North Frontage Road West Unit 39 /
Buffehr Creek Resub
Applicant: Brandess Enterprises, represented by Mc Neill Property
Management
Planner: J onathan Spence
David Campbell moved to table. Kit Austin seconded the motion and it passed
(4-0).
Absent:(1)Rediker
2.6.D R B20-0129 - Chase Bank
The applicant has requested this item be tabled to the J uly 1, 2020 D RB
Meeting.
Final review of exterior alteration (ATM & Enclosure)
Address/Legal Description: 1 W illow Bridge Road/Lot 2, Sonnenalp
Subdivision
Applicant: Chase Bank, represented by A P MI I nc.
Planner: Greg Roy
David Campbell moved to table to J uly 1, 2020. Peter Cope seconded the
motion and it passed (4-0).
Absent:(1)Rediker
July 7, 2020 - Page 42 of 82
2.7.D R B20-0137 - Spilled W ine Too LL C
The applicant has requested this item be tabled to the J uly 1, 2020 D RB
Meeting.
Final review of an exterior alteration (hot tub/pool/patio)
Address/Legal Description: 182 W est Meadow Drive/Lot 5E, Vail Village
Filing 2
Applicant: Spilled W ine Too L L C, represented by Mark Odom Studio
Planner: Greg Roy
David Campbell moved to table to J uly 1, 2020. Peter Cope seconded the
motion and it passed (4-0).
Absent:(1)Rediker
2.8.D R B20-0120 - Hovey Residence
Final review of an exterior alteration (reroof)
Address/Legal Description: 1339 Westhaven Circle/Lot 23, Glen Lyon
Subdivision
Applicant: Nancy Hovey, represented by Umbrella Roofing
Planner: Greg Roy
1. Prior to the next D RB approval for the reroof of the North and East
portion of the roof, the applicant shall utilize the CertainTeed
Presidential Aged Bark shingles approved in this application.
David Campbell moved to approve with conditions. Kit Austin seconded the
motion and it passed (4-0).
Absent:(1)Rediker
2.9.D R B19-0699.001 - Pepi's Sports
Final review of a change to approved plans (reduced scope)
Address/Legal Description: 231 Gore Creek Drive/Lot A, Block 5B, Vail
Village Filing 1
Applicant: Gasthof Gramshammer I nc., represented by Zehren and
Associates I nc.
Planner: Greg Roy
1. Prior to final inspection for the building permit, the applicant shall
ensure the posts between the windows are clad in wood to match the
existing wood siding on the building.
David Campbell moved to approve with conditions. Kit Austin seconded the
motion and it passed (3-1).
Ayes:(3)Austin, Cahill, Campbell
Nays:(1)Cope
Absent:(1)Rediker
3.Staff Approvals
3.1.B20-0190 - Kruszewski Residence
Final Review of an exterior alteration (reroof)
July 7, 2020 - Page 43 of 82
Address/Legal Description: 1575 Aspen Ridge Road/Lot 4, Block 4, Lion's
Ridge Subdivision Filing 3
Applicant: Ronald J . Kruszewski Revocable Trust, represented by J ohnson
Construction Company
Planner: J onathan Spence
3.2.B20-0193 - Farhart Residence
Final review of an exterior alteration (reroof)
Address/Legal Description: 4415 Bighorn Road Unit 1/Lot 2, Block 3,
Bighorn Subdivision 3rd Addition
Applicant: Ray Farhart, represented by Roundtree Builders
Planner: J onathan Spence
3.3.D R B19-0221 - Russell Residence
Final review of an exterior alteration (deck/handrails/roof)
Address/Legal Description: 1101 Vail View Drive Unit A/Lot 11, Casolar Vail
I I
Applicant: W illiam Russell I I I , represented by Valley Repair and Snow
Removal
Planner: J onathan Spence
3.4.D R B20-0142 - W heaton Residence
Final review of an exterior alteration (landscaping)
Address/Legal Description: 1798 Alpine Drive/Lot 13, Vail Village West Filing
1
Applicant: Philip Cody W heaton, represented by Zehren and Associates
Planner: Erik Gates
3.5.D R B20-0152 - Sundial Townhomes
Final review of an exterior alteration (reroof)
Address/Legal Description: 5040 Main Gore Place/Sundial Phase 2
Applicant: Sundial Townhomes, represented by J J GG Roofing
Planner: Greg Roy
3.6.D R B20-0178 - Hilliard W est L LC
Final review of an exterior alteration (roof/deck/driveway/trash)
Address/Legal Description: 1801 Sunburst Drive Unit A/Lot 2, Vail Valley
Filing 3
Applicant: Hilliard W est L L C, represented by Pierce Austin Architects
Planner: Erik Gates
3.7.D R B20-0180 - Dupuis Residence
Final review of an exterior alteration (deck)
Address/Legal Description: 1975 West Gore Creek Drive Unit 25/Lot 29-42,
Vail Village West Filing 2
Applicant: Pamela Dupuis
Planner: Greg Roy
3.8.D R B20-0181 - King Residence
July 7, 2020 - Page 44 of 82
Final review of a tree removal
Address/Legal Description: 272 W est Meadow Drive Unit B/Lot 9, Vail
Village Filing 2
Applicant: J ames King, represented by Mountain Valley Ventures
Planner: Greg Roy
3.9.D R B20-0184 - Slifer Building L LC
Final review of an exterior alteration (reroof)
Address/Legal Description: 230 Bridge Street/Lot 5, Block B, Vail Village
Filing 1
Applicant: Slifer Building L L C, represented by Shaeffer Hyde Construction
Planner: J onathan Spence
3.10.D R B20-0185 - Chamonix Chalets
Final review of exterior alteration (re-roof)
Address/Legal Description: 2450, 2456 & 2489 Chamonix Lane / Vail Das
Schone Filing 1
Applicant: Mountain Valley Property Management
Planner: Erik Gates
3.11.D R B20-0187 - Bortz Residence
Final review of an exterior alteration (windows/doors)
Address/Legal Description: 4770 Bighorn Road Unit 2C/Racquet Club
Townhomes
Applicant: Maxine Bortz, represented by MP P Design Shop I nc.
Planner: Erik Gates
3.12.D R B20-0188 - Manta Residence
Final review of an exterior alteration (windows/doors)
Address/Legal Description: 4770 Bighorn Road Unit 1C/Racquet Club
Townhomes
Applicant: J ohn Mark Manta, represented by MP P Design Shop I nc.
Planner: Erik Gates
3.13.D R B10-0273.001 - Vail Core Condo
Final review of a change to approved plans (reroof)
Address/Legal Description: 122 East Meadow Drive/Tract 5C, Lot 5E, Vail
Village Filing 1
Applicant: Vail Core Condos, represented by Turner Morris, I nc.
Planner: Erik Gates
3.14.D R B20-0190 - First Bank of Vail
Final review of an exterior alteration (French drain/tree removal)
Address/Legal Description: 2271 North Frontage Road West/Lot 1, Vail Das
Schone Filing 1
Applicant: First Bank of Vail, represented by Continental Construction L L C
Planner: Erik Gates
July 7, 2020 - Page 45 of 82
3.15.D R B20-0194 - Harris Residence
Final review of an exterior alteration (door)
Address/Legal Description: 4770 Bighorn Road Unit 1J /Racquet Club
Townhomes
Applicant: Theodore Harris, represented by Burke Harrington Construction
Planner: Greg Roy
3.16.D R B20-0197 - Booth Falls Mountain Homes
Final review of a tree removal
Address/Legal Description: 3094 Booth Falls Road/Lot 1, Block 2, Vail
Village Filing 12
Applicant: Booth Falls Mountain Homes, represented by Old Growth Tree
Service
Planner: Erik Gates
3.17.D R B20-0199 - Newsam Residence
Final review of an exterior alteration (gas line)
Address/Legal Description: 2753 Kinnikinnick Road Unit B2/Meadow Creek
Condominiums
Applicant: Sara Newsam
Planner: J onathan Spence
3.18.D R B20-0200 - Aasland Residence
Final review of a tree removal
Address/Legal Description: 2527 Arosa Drive / Lot 3, Vail Das Schone Filing
1
Applicant: Galen Aasland
Planner: Erik Gates
3.19.D R B20-0201 - Forest Road B L LC
Final review of a tree removal
Address/Legal Description: 706 B Forest Road / Lot 9, Block 1, Vail Village
Filing 6
Applicant: Forest Road B LLC, represented by Old Growth Tree Service
Planner: J onathan Spence
3.20.D R B20-0202 - 770 Potato Patch Drive Condos
Final review of an exterior alteration (reroof)
Address/Legal Description: 770 Potato Patch Drive/Lot 6, Block 2, Vail
Potato Patch Filing 1
Applicant: 770 Potato Patch Drive Condos, represented by Turner Morris
I nc.
Planner: Erik Gates
3.21.D R B20-0203 - Price Residence
Final review of tree removal
Address/Legal Description: 354 Beaver Dam Road (North) / Vail Village
Filing 3
July 7, 2020 - Page 46 of 82
Applicant: Kent Price, represented by Old Growth Tree Service
Planner: J onathan Spence
3.22.D R B20-0206 - Courtney Residence
Final review of an exterior alteration (windows)
Address/Legal Description: 508 East Lionshead Circle Unit 207/Lot 1, Block
1, Vail Lionshead Filing 1
Applicant: J ohn & Mary Lou Courtney, represented by High Mountain
Builders
Planner: J onathan Spence
3.23.D R B19-0645.001 - Vail Spa Condos
Final review of change to approved plans.
Address/Legal Description: 710 W est Lionshead Circle / Vail Lionshead
Filing 3
Applicant: Vail Spa Condos, represented by K H W ebb Architects
Planner: J onathan Spence
3.24.D R B20-0208 - Ringoen Residence
Final review of an exterior alteration (reroof)
Address/Legal Description: 2985 Manns Ranch Road Unit 1/Lot 7, Block 1,
Vail Village Filing 13
Applicant: David & Kristen Ringoen, represented by Horizon Roofing
Planner: J onathan Spence
3.25.D R B20-0209 - Vail Golfcourse Townhomes
Final review of tree removal
Address/Legal Description: 1720 Sunburst Drive / Sunburst Filing 3
Applicant: Vail Golfcourse Townhomes, represented by Vail Valley Tree
Service
Planner: J onathan Spence
3.26.D R B20-0210 - Chamonix Vail
Final review of an exterior alteration (patio)
Address/Legal Description: 2363 Upper Traverse Way Unit 23/Parcel B, Vail
Das Schone Filing 1
Applicant: Kevin Denton
Planner: J onathan Spence
3.27.D R B20-0212 - Schmidt Residence
Final review of tree removal
Address/Legal Description: 2596 Davos Trail / Lot 3, Block E, Vail Das
Schone Filing 1
Applicant: Hugh Schmidt, represented by Old Growth Tree Service
Planner: J onathan Spence
3.28.D R B20-0214 - MH V Residence
Final review of tree removal
July 7, 2020 - Page 47 of 82
Address/Legal Description: 600 Vail Valley Drive Unit F2 / Tract B, Vail
Village Filing 7
Applicant: MHV I nc., represented by Old Growth Tree Service
Planner: J onathan Spence
3.29.D R B20-0015.001 - Fleeger Family First L P
Final review of a change to approved plans (pool/patio)
Address/Legal Description: 1183 Cabin Circle/Lot 1, Block 1, Vail Valley
Filing 1
Applicant: Fleeger Family First LP, represented by Berglund Architects
Planner: J onathan Spence
3.30.D R B20-0232 - Town of Vail
Final review of an exterior alteration (electric bus chargers)
Address/Legal Description: 231 East Meadow Drive/Tract B & C, Vail Village
Filing 1
Applicant: Town of Vail
Planner: J onathan Spence
The applic ations and information about the proposals are available for public inspection during
regular office hours at the Town of Vail Community Development Department, 75 South
Frontage Road. The public is invited to attend the project orientation and the site visits that
precede the public hearing in the Town of Vail Town C ounc il Chambers. Times and order of
items are approximate, subject to c hange, and cannot be relied upon to determine at what time
the Design Review Board will c onsider an item. Please call 970-479-2138 for additional
information. Sign language interpretation available upon request with 24-hour notification, dial
711.
July 7, 2020 - Page 48 of 82
P L ANNI NG AND E NV I RO NM E NTAL C O M M I S S I O N
J une 22, 2020, 1:00 P M
Town Council C hambers & Virtual
75 S. F rontage Road - Vail, Colorado, 81657
1.Call to Order
1.1.Register in advance for this webinar:
https://us02web.zoom.us/webinar/register/W N_iBe9e3NP SwKdnAd7FQTBeg
1.2.Attendance
Present: Ludwig Kurz, Karen Perez, Henry Pratt, J ohn-Ryan Lockman,
Rollie Kjesbo, Pete Seibert, Brian Gillette (arrived late)
2.Main Agenda
2.1.A request for a recommendation to the Vail Town Council for a prescribed
regulation amendment pursuant to Section 12-3-7 Amendment, Vail Town
Code to amend Section 12-10-6 Parking; Off Site and J oint Facilities, Vail
Town Code, to refine standards to be used in the review of such proposals
and to clarify the review process and other considerations, and setting forth
details in regard thereto. (P E C20-0007)
The applicant has requested this item be tabled to the J uly 13, 2020 P E C
meeting.
5 min.
Applicant:Braun Associates, I nc.
Planner:Greg Roy
Rollie Kjesbo moved to table to J uly 13, 2020. Karen Perez seconded the
motion and it passed (6-0).
Absent:(1)Gillette
2.2.A request for the review of a variance from Section 11-6 Business and
Building I dentification Signs, Vail Town Code, in accordance with the
provisions of Section 11-10, Variances, Vail Town Code, to allow for a
variance to the number of allowable free standing signs, located at 2109
North Frontage Road West/Vail Commons Condominiums (City Market),
and setting forth details in regard thereto. (P E C20-0011)
20 min.
Applicant:Town of Vail/Dillon Real Estate Co., represented by Zehren and
Associates
Planner:J onathan Spence & Erik Gates
1. Approval of this sign variance is contingent upon the applicant
obtaining Town of Vail approval of an associated design review
application.
Planner Spence points out the differences between a regular variance and a
sign variance.
July 7, 2020 - Page 49 of 82
Pedro Campos with Zehren gives an introduction to the team and the gives
an overview of the project.
Commissioner Gillette joined the meeting.
Tim Halbakken with Zehren and Associates introduces himself and goes
over the request for the sign variance.
Lockman had questions on the use of the downstairs parking.
Applicants stated that it is seldom used. Continued to describe the condition
of the downstairs garage and the idea passed to the owner to improve the
area.
Kurz offered comments as to why he believes it is underutilized and was
hoping that improvements to the downstairs lot would be included.
Applicant states that would be the intent.
Lockman added that the site is seeing more pedestrians around the east
side of the building and is wondering if there are plans to improve
crosswalks or signs in that area.
Spence says he will relay those concerns to the Public Works department.
He iterates that staff is in support of the proposal. I nforms the P E C they are
not looking at the signs, but that there would be allowed 2 instead of just 1.
Pratt states that he sees a lot of traffic in that area during the winter. Tells the
applicants that to see more utilization of the lower level they need to improve
the experience of the users. That people avoid this area by choice, even
though they know it is there.
No public comments.
Rollie Kjesbo moved to approved with conditions. Henry Pratt seconded the
motion and it passed (7-0).
2.3.A request for the review of a variance from Section 14-5-2 (H): Other
Requirements, Landscaping, Vail Town Code, in accordance with the
provisions of Section 12-17, Variances, Vail Town Code, to allow for a
variance to the required parking lot landscaping to allow for the redesign of
the existing surface parking lot, located at 2109 North Frontage Road
West/Vail Commons Condominiums (City Market), and setting forth details
in regard thereto. (P E C20-0012)
The applicant has withdrawn this application.
Applicant:Town of Vail/Dillon Real Estate Co., represented by Zehren and
Associates
Planner:J onathan Spence & Erik Gates
3.Approval of Minutes
3.1.J une 8, 2020 P E C Results
Rollie Kjesbo moved to approve. Karen Perez seconded the motion and it
passed (7-0).
July 7, 2020 - Page 50 of 82
4.I nformational Update
4.1.An update to the Planning and Environmental Commission on the
Realignment of the Gore Valley Trail in the vicinity of the Lionshead Base
Area.
20 min.
Applicant:Town of Vail, represented by Todd Oppenheimer
Planner:J onathan Spence
Planner Spence introduces Todd Oppenheimer and introduces the project.
Oppenheimer goes over the scope of the project and the reason behind the
redesign. Notes that Vail Resorts is a partner in the project and has helped
to fund the design. Goes over the segments of the project and the design to
this point.
Pratt asks about the price of the project and the relation of the bridge and
the big spruce.
Oppenheimer states that there was not a lot of cost difference in saving the
tree or not, and that the bridge design did not have a lot to do with the cost.
Lockman asks about the staircase for commercial access and signage. Lists
concerns about the use of stairs and the amount of mountain bikes that
could potentially use the stairs.
Oppenheimer says they have not gotten to that stage of the design but lists
possible ways to alleviate that possibility.
Kurz questions on how the trail is closed during the winter at this time, but
would the changes allow for some of the trail to be open during the winter.
Oppenheimer says that there would still have to be a closure in the winter for
the magic carpet grooming.
5.Adjournment
Karen Perez moved to adjourn. Henry Pratt seconded the motion and it
passed (7-0).
The applications and information about the proposals are available for public inspec tion during regular offic e hours at the
Town of Vail Community Development Department, 75 South Frontage Road. The public is invited to attend the project
orientation and the site vis its that prec ede the public hearing in the Tow n of Vail Community Development Department.
Times and order of items are approximate, subject to c hange, and c annot be relied upon to determine at w hat time the
Planning and Environmental Commission w ill c onsider an item. Please c all (970) 479-2138 for additional information. Please
call 711 for sign language interpretation 48 hour prior to meeting time.
Community Development Department
July 7, 2020 - Page 51 of 82
VA I L TO W N C O UNC I L A G E ND A ME MO
I T E M /T O P I C: Community P olling Discussion Update
AT TAC H ME N TS:
Description
Vail Town Council Memorandum November 2020 Ballot Initiative 07072020
July 7, 2020 - Page 52 of 82
1
MEMORANDUM
To: Vail Town Council
From: George Ruther, Housing Director
Date: July 7, 2020
Re: INFORMATION ONLY - November 2020 Ballot Initiative Polling Discussion – Long-Term
Funding for Housing
I. PURPOSE
The purpose of this memorandum is to provide a follow up to a discussion with the Vail Town
Council on May 5th to determine the level of support for continuing forward with a second
community polling survey on the topic of establishing a dedicated, long-term source of funding
for deed-restricted housing programs and developments in Vail.
II. BACKGROUND
Prior to the onset of the Covid- 19 global pandemic the Vail Town Council and the Vail Local
Housing Authority had been collaborating and discussing the pursuit of a long-term source of
funding for housing in the Vail community. Identifying and securing a long-term source of
funding is a high priority action prescribed within the Vail Housing 2027 Strategic Plan. To that
end, the Vail Local Housing Authority was charged with completing a community polling survey
in the spring of 2019.
On May 5th, the Town staff and the consultant team of Magellan Strategies and Summit
Information Services presented information to the Vail Town Council regarding the
appropriateness of continuing forward with a second community polling survey on the topic of
establishing a dedicated, long-term source of funding for deed-restricted housing programs and
developments in Vail in light of the Covid-19 global pandemic. At that time, the Vail Town
Council unanimously supported taking a “wait and see” approach in an effort to better
understand the impacts of Covid-19 on the Vail community and instructed Town staff to return
to the first meeting in July to provide an update on any significant changes in conditions along
with a recommendation for moving forward.
July 7, 2020 - Page 53 of 82
2
III. RECOMMENDATION
The factors and conditions which caused the Vail Town Council to take pause with moving
forward with a 2020 ballot initiative on May 5th have remained largely unchanged. While the
means in which the Vail community is addressing the Covid-19 global pandemic are evolving,
there is little new reason to believe that a 2020 ballot initiative to create a dedicated, long-term
source of funding would be favorably supported by registered voters in Vail. According to the
consultant team, there remains too much uncertainty in the economy and no clear path
forward on how best to address the Covid-19 global pandemic. It appears a second round of
community polling would be ineffective.
To that end, the Town staff recommends the Vail Town Council and the Vail Local Housing
Authority revisit this issue in the winter/spring of 2021. A reconsideration in early 2021 affords
ample time to prepare for a future community polling and ballot consideration. Clearly, the
need for a dedicated source of funding is required to help ensure the Vail community realizes
its adopted goal for acquiring deed restrictions, however, given the circumstances, now is not
the appropriate time to pursue that funding source.
July 7, 2020 - Page 54 of 82
VA I L TO W N C O UNC I L A G E ND A ME MO
I T E M /T O P I C: C S E Meeting Minutes
AT TAC H ME N TS:
Description
June C S E Meeting Minutes
July C S E Meeting Minutes - D R AFT
July 7, 2020 - Page 55 of 82
COMMISSION ON SPECIAL EVENTS MEETING
Virtual Meeting (call in info below)
https://us02web.zoom.us/webinar/register/WN_yRMpkgrrT-6ImnVKOnC1_g
Wednesday, JUNE 3, 2020 @ 8:30a.m.-10:15a.m.
Minutes
:
Meeting materials can be accessed at the following link:
June 3, 2020 Meeting Materials
All members present
Attendees: Jeremy Gross, Liz Gladitsch, Mia Vlaar, Beth Pappas, Danita Dempsey, David
Sorren, Kristin Cooley, Amanda Blevins, Beth Pantzer, Cody Cunningham, Helene Mattison, Ian
Warda, Isabel Piaggi, Mark Christie, Meghan Scallen, Michael Cacioppo, Mikayla Curtis, Peggy
Wolfe, Ryan Slater, Sacha Kostick, Sarah Franke, Skip Thurnauer, Taylor Smith, Whitney
Heingartner, Jason Ornstein, Diane Moody
1. 8:30a.m.: Administrative Items (5 minutes)
a. Approval of the Minutes from the CSE Meeting on 5/20/2020
• Motion to approve the minutes from the May 20 CSE meeting.
• Rediker/Davis/Unanimous
b. VLMDAC and VEAC Updates
• VEAC
1. Vail Economic Recovery Taskforce and VEAC have been focused
on the following:
a. Restaurants Temporary Expansion of Premise
b. Retail Temporary Expansion of Premise
c. Allowing Consumption of Alcoholic Beverages in
Designated Public Places
d. PPE, Social Distancing and Hand Washing Stations
e. Rental Relief Program
• VLMDAC
1. Launched summer campaign focusing on Front Range, >500 mile
drive markets and select <500 mile long haul markets through the
fall.
2. View campaign and community toolkit here:
https://www.dropbox.com/s/7hyq6yr8m0syaah/VLMDCampaignDe
ck-6.3.2020.pdf?dl=0
3. Town Council meeting on 6/2 approved 30% reduction in budget
c. Upcoming Meeting Reminders
• July 1, 2020
d. Town and CSE Budget Discussion
• CSE is being asked to cut 30% of event funding. Destination and
signature events are being cut as well and will come in at a greater than
30% cut.
2. 8:35 a.m.: Update on Current Public Health Orders (10 Minutes)
July 7, 2020 - Page 56 of 82
a. Transition Trail Map
b. Events and Live Entertainment Task Force Update (one of the county taskforces
that focus on that category)
• The group is working on the procedures for event producers to get
approval to move forward with their events, including guidance and best
practices from the industry.
3. Burton US Open Recap – (15 Minutes)
o Davis – We hope we can continue to bring events that align with our goals, like
Burton
o Rediker – Looking forward to BUSO returning in 2022
ADR – BUSO has created the demand and it hurts Burton due to the
demand on the over 2,000 rooms they book
What is minimum viable situation for BUSO to come in the future?
o Motion to approve final funding for the Burton US Open
Rediker/Davis/unanimous
8:45 a.m.: Scorecard Review of Event Plans with COVID modifications (60
Minutes)
a. Scorecard feedback from Council to include:
• Event creates overnight stays
• Sales tax revenue
• Brings residence and visitors into the villages to enhance guest
experience
b. Motions for adjusted funding
• Presentation of the updated event plans was made by Jeremy Gross to
the CSE.
c. Motion to approve modified funding allocations in the following amounts:
Avalanche Alumni Weekend - Original funding = 5000, adjusted funding =2500
Family Education Efforts of Mountain Youth - Original funding = 4500, adjusted funding
=4000
Community Leadership Academy - Original funding = 5000, adjusted funding =4000
2020 Vail Pickleball Open - Original funding = 5000, adjusted funding =4750
Vail Automotive Classic - Original funding = 5000, adjusted funding =5000
Vail Classic Invitational - Original funding = 8000, adjusted funding =8000
2020 Vail Sportsmanship Tournament - Original funding = 10000, adjusted funding
=10000
Vail Community Art Series - Original funding = 13000, adjusted funding =13000
Vail Family Fun Fest 2020 - Original funding = 15000, adjusted funding =15000
Vail Skating Festival - Original funding = 20000, adjusted funding =20000
Vail Bluegrass - Original funding = 40000, adjusted funding =21000
Outlier Offroad Festival - Original funding = 25000, adjusted funding =25000
Bourbon and Bacon Fest - Original funding = 45000, adjusted funding =30000
July 7, 2020 - Page 57 of 82
Kids Adventure Games - Original funding = 40000, adjusted funding =40000
Vail Farmers' Market & Art Show - Original funding = 43000, adjusted funding =43000
Vail Craft Beer Classic - Original funding = 65000, adjusted funding =50000
• Rediker/Valenti/Unanimous
4. Event Survey List (10 minutes)
a. Tabled until July 1
5. 9:45 a.m.: Public Comment/Event Producer Open Discussion (15 Minutes)
a. No public comment received
6. 10:00 .a.m.: New Business (5 minutes)
Adjournment @10:15 a.m.
July 7, 2020 - Page 58 of 82
COMMISSION ON SPECIAL EVENTS MEETING
In-Person and Virtual Meeting
Wednesday, July 1, 2020 @ 8:30a.m.-10:00a.m.
Minutes:
Meeting materials can be accessed at the following link:
July 1, 2020 Meeting Materials
Roll Call: Alison Wadey, Mark Gordon, Samantha Biszantz, Jill Lau, Kim Rediker,
Not present: Marco Valenti, Barry Davis
Staff present: Mia Vlaar, Jeremy Gross, Liz Gladitsch
1. 8:30a.m.: Administrative Items (10 minutes)
a. Minutes from the CSE Meeting on 06/4/2020
• Motion to approve the minutes from June 4, 2020.
• Rediker/Gordon/ Unanimous
b. VLMDAC, VEAC and Council Updates
• VLMDAC
1. Paid search terms and digital advertising targeting Front
Range, drive markets and markets in Texas
2. Traditional media targeting Front Range and small
percentage of drive markets
3. Results coming at VLMD July 16 meeting
• VEAC
1. 7th of July will be presenting commercial relief program
2. TOV are supplementing Masks and hand sanitizer to
businesses
3. Public Consumption Areas:
a. Signage encouraging guests to purchase beverages
in restaurants
NOTES from board
• Could Information Center employees have masks in a bag and
share out information. Can they come out and interact with guests
more?
c. Upcoming Meeting Reminders
• VLMDAC – Thursday July 16
• Town Council – July 7
• CSE - August 5, 2020
2. 8:40 a.m.: Update on Current Public Health Orders (10 Minutes)
a. Transition Trail Map/State Orders
• Staff is working with the county to update our event producers on
the impacts of the new Protect Our Neighbors phase announced by
the Governor on Tuesday.
b. Events and Live Entertainment Task Force Update
July 7, 2020 - Page 59 of 82
• Lower Bench events: Stage on big open lawn by covered bridge
1. Music in the park activations a few days a week
2. Starting July 17
3. Vail Jazz, VVF, Bravo and a few other event producers are
going to activate on the lawn.
3. 8:50 a.m.: Upcoming Events and Event Updates (30 Minutes)
a. Vail America Days:
• How are we going to mitigate crowds? Detailed information at
VailAmericaDays.com
b. Farmers Market: Angela to send out a summary to the board and Jeremy
c. Recent Events CANCELED: Money will be coming back into the CSE
budget
• Bluegrass
• Kick it 3v3
• Restaurant Week
4. 9:20 a.m.: Event Survey List (10 minutes)
a. Survey budget reduced 30%
b. Can reallocate canceled event surveys to other events
c. What to survey:
• Kids Adventure Games, Craft Beer Fest, Bourbon & Bacon, Revely
• We could survey other events like Farmers Market, Lower Bench
events, etc.
• Staff to send proposal for what events to survey for group to decide
5. 9:30 a.m.: Public Comment/Event Producer Open Discussion (15 Minutes)
a. None
6. 9:45 .a.m.: New Business (5 minutes)
Vail Rec Update
- Golf: doubled in revenue
- Tennis: Doubled in revenue
- Gymnastic Camps are full
- Summer Camps are full
Breckenridge wine fest to Vail Wine Fest: What do we need to do to make something
like that happen? Would we consider giving them money to make that happen?
CTO: What can staff do for outreach to ensure local businesses are updating their
listings? VLMD and Staff to do outreach.
Adjournment @9:50 a.m.
Gordon/Lau/unanimous
July 7, 2020 - Page 60 of 82
VA I L TO W N C O UNC I L A G E ND A ME MO
I T E M /T O P I C: 1st Quarter I nvestment Report
AT TAC H ME N TS:
Description
2020 1st Quarter Investments
July 7, 2020 - Page 61 of 82
TOWN OF VAIL MEMORANDUM
TO: Scott Robson
Kathleen Halloran
Council Members
FROM: Carlie Smith
DATE: 1st Qrtr 2020
RE: Investment Report
Enclosed is the investment report with balances as of March 31, 2020.
The estimated average yield for the pooled cash fund is 1.26%. As of 3/31/20,
the Treasury yield curves for 3 months, 6 months, and 1 year are 0.11%, 0.15%,
and 0.17% respectively.
At the beginning of March, US Treasury yields fell to historic lows as concern for economic
impacts from the coronavirus grew. To help bolster confidence, the Federal Reserve made an
emergency interest rate cut and lowered the US benchmark interest rate to just
under 1.25%, down from 1.75%. Later on in the month, the Federal Reserve cut
benchmark interest rates to 0%.
For the last year, the town has intentionally kept funds in shorter term holdings.
As longer term investments have matured, the town has reinvested in Colo Trust, where
rates peaked at 2.3% in 2019, but are currently 0.86% due to the Fed's reductions in rates.
The town's yield from older CD and agency investments is helping to buoy declines in cash holdings.
These older investments begin maturing in the next two years. By the end of 2021, the town will have
$15.8M in agency investments plus another $6.4 of CDs maturing.
Our investment mix follows the policy objectives of safety, liquidity, and yield in that order.
There were no changes to investment products or banking institutions.
Please call me if you have any questions.
Gov't Securities
18.4 M , 17%
CD's 9.4 M ,
9%
Colorado Investment
Pool 48.0 M , 46%
Cash 29.7 M ,
28%
2020 1st Qtr Investment Mix
$105.5M
July 7, 2020 - Page 62 of 82
Town of Vail, Colorado
Investment Report
Summary of Accounts and Investments
As of 03/31/2020
2020
Balances Percentage
Cash of Total
Commercial Banks $21,865,401 20.72%
Money Market Funds $7,861,068 7.45%
Total Cash $29,726,469 28.17%
U.S. Government Securities
Government Agency Seurities -Piper Jaffray $6,563,224 6.22%
FNMA'S, GNMA'S, FHLMC'S & SBA'S - Dana $11,801,732 11.18%
Total Government Securities $18,364,956 17.40%
Certificates of Deposit $9,384,831 8.89%
Colorado Investment Pools $48,066,170 45.54%
Total Portfolio $105,542,426 100.0%
Maturing Within 12 Months 86,310,195 81.78%
Maturing Within 24 Months 5,666,371 5.37%
Maturing After 24 Months 13,565,860 12.85%
105,542,426 100.0%
July 7, 2020 - Page 63 of 82
Institution Average Balances
Type of Accounts Return 03/31/20
"CASH" ACCOUNTS
Commercial Bank Accounts:
First Bank of Vail - Operating Accounts 1.000% $21,865,401
Alpine Bank $0
Money Market Accounts:
Schwab Institutional Money Market Fund - Dana Investments
Interest and Balance 0.290% $194,173
Vail Super Now Public Funds Account - Piper Jaffray
Interest and Balance 0.000% $7,666,894
Total Money Market Funds $7,861,068
Total "Cash" Accounts $29,726,469
GOVERNMENT SECURITIES
Government Agency Seurities -Piper Jaffray 3.62% 6,563,224$
FNMA'S, GNMA'S, FHLMC'S & SBA'S - Dana 2.62% 11,801,732$
18,364,956$
Total Government Securities 18,364,956$
1st Bank, Vail Colorado (#5734) Matures September 14, 2022 1.510% 1,102,853
1st Bank, Vail Colorado (#1992) Matures Nov 23, 2020 0.700% 1,152,447
1st Bank, Vail Colorado (#3421) Matures Mar 17, 2021 0.700% 1,164,030
1st Bank, Vail Colorado (#4290) Matures Sept 29, 2021 0.700% 1,117,831
1st Bank, Vail Colorado (#4754) Matures Dec 28, 2021 0.700% 1,115,903
1st Bank, Vail Colorado (#5319) Matures May 21, 2020 0.300% 1,575,838
Piper Jaffray 254672RY6 Matures July 15, 2020 2.290% 147,556
Piper Jaffray 17312QL98 Matures May 23,2023 3.030% 105,341
Piper Jaffray 06740KLH8 Matures October 21, 2021 2.120% 131,697
Piper Jaffray 02587CFU9 Matures Aug 29, 2022 2.350% 210,202
Piper Jaffray 38148PUA3 Matures December 6, 2022 2.430% 257,098
Piper Jaffray 949763LRS Matures December 8, 2022 2.430% 257,125
Piper Jaffray 17312QQ36 Matures July 24, 2023 3.110% 158,880
Piper Jaffray 254673RVO Matures July 25, 2023 3.110% 105,925
Piper Jaffray 06426KAMO Matures July 31, 2023 3.020% 264,088
Piper Jaffray 29278TCG3 Matures July 31, 2023 3.020% 253,524
Piper Jaffray 58404DCM1 Matures July 31, 2023 3.070% 264,495
9,384,831
Total Certificates of Deposit 9,384,831$
LOCAL GOVERNMENT INVESTMENT POOLS
Colotrust General Fund
Interest 0.860% $48,066,170
Total Local Government Investment Pools Accounts $48,066,170
Total All Accounts $105,542,426
Performance Summary
As of 03/31/2020
July 7, 2020 - Page 64 of 82
VA I L TO W N C O UNC I L A G E ND A ME MO
I T E M /T O P I C: V L HA Meeting Results May 12, 2020
AT TAC H ME N TS:
Description
V L H A Meeting Results May 12, 2020
July 7, 2020 - Page 65 of 82
Vail Local Housing Authority Meeting Results
May 12, 2020
3:00 PM
Virtual
75 S. Frontage Road - Vail, Colorado, 81657
1. Call to Order
1.1. Call to Order
A quorum being present, Lindstrom called the meeting to order at 3:04PM
Present is Lindstrom, Morales, McDougall, and Moffet along with George Ruther,
Housing Director. Wilkins arrived at 3:13PM.
2. Citizen Participation
2.1. Citizen Participation
No one from the public is present.
3. Approval of Minutes
3.1. VLHA April 28, 2020 Meeting Results
Moffet motioned to table to the May 26, 2020 meeting.
MOTION: MOFFET SECOND: MORALES VOTE: 4-0 APPROVED
4. Main Agenda
4.1. 2019 EHU Compliance Update
Presenter: Lynne Campbell, Housing Coordinator
Tabled to May 26, 2020
Ruther stated the Town and Housing department is continuing to make progress on a
policy update. The Town continues to struggle with the non-compliant Chamonix
homeowner and have reached the point where contracts need to be executed or the
Town will take additional steps.
Moffet questioned if the issue is the owner is out of compliance or just not submitting
the affidavit.
Both per Ruther. He explained the Town has information the owner is out of
compliance. The cure in this case is forcing a sale of the unit.
4.2. Update on Community Polling Discussion
Presenter: George Ruther, Housing Director
Ruther noted the Town spoke with our consultants regarding polling the community
around several ballot initiatives. The consultants said the we don’t have to do
anything now. In 45-60 days, the Town will reach the critical point for a decision. It July 7, 2020 - Page 66 of 82
could be challenging at this time to ask voters for more money due to economic
status. We are in wait and see approach.
Preliminary results from the 2020 Community Survey shows supportive comments
around housing. A fair number of residents are undecided about issue. The Housing
department is continuing to work with communications and consultants to find out
what causes these people to be undecided, is it the information shared about the
issue or the issue. Housing will take this issue back to Council the first part of July.
4.3. Update on Long-term Rental Incentives
Ruther provided an update to the Authority. Ruther spoke with Tahoe about Landing
Locals program. Match making service between landlords and tenants. Landing
Locals becomes middleman in the process. They pair quality tenants with landlords.
Have placed 60 thus far and mostly between absentee landlords.
He sees additional opportunities for Tahoe. He sees it similar to how Vail Health rents
units. Ruther is getting back with Tahoe. Truckee has signed up for the service.
Landing Locals is paid by receiving 25%-50% of first month’s lease payment. Town of
Truckee is plans to pay for the service for Truckee tenants.
He was hopeful their program does additional vetting tenants and landlords. He
mentioned the Town of Vail is hoping to make a program which includes ease of use
as well.
Program has potential, though he sees Vail providing more service. They are
promoting for long term rental options in the Tahoe community.
Lindstrom agrees the program has potential along with enhanced services. He thinks
Vail should draft a program and if there is interest.
Moffet thinks Finance has a decent list of Airbnb and short-term rentals. Reach out to
those owners and see if they have interest in a similar program.
5. Matters from the Chairman and Authority Members
5.1. Matters from the Chairman and Authority Members
Presenter: Steve Lindstrom, Chairman
Lindstrom discussed the West Vail Master Plan with Community Development
Director, Matt Gennett. The Housing Authority will have seat on an advisory
committee. The process could take anywhere from 12-24 months.
Morales attended Housing Colorado meeting which discussed AMI and income
restrictions. Morales wondered if Council and Housing should pay attention to our
real estate market noting there could be down valley opportunities. Should Council /
Housing consider those opportunities?
Ruther noted unless directed otherwise one policy statement addresses looking at all
opportunities. He is contacted regularly regarding rental and purchase opportunities
while addressing any unintended issues with units down valley.
Moffet mentioned the State Land Board is still working with CDOT regarding the
Eagle Valley site without involving Vail Resorts. The Town is also staying in touch
with them as well per Ruther. CDOT knows the Town is interested. All issues are on
hold due to COVID-19.
July 7, 2020 - Page 67 of 82
Ruther is bringing the Middle Creek amended agreements to the May 26 meeting.
VLHA is a party to those agreements.
Lindstrom moved to leave the regular meeting into executive session.
MOTION: LINDSTROM SECOND: MOFFET VOTE: 5-0 APPROVED
6. Executive Session
6.1. Executive Session per C.R.S. §24-6-402(4)(a)(b)(e) - to discuss the purchase,
acquisition, lease, transfer or sale of real, personal or other property interests; for the
purposes of receiving legal advice on specific legal questions; and to determine
positions relative to matters that may be subject to negotiations regarding: Vail
InDEED applications and deed restrictions and Middle Creek at Vail.
Presenter: George Ruther, Housing Director
7. Any Action as a Result of Executive Session
7.1. Action as a Result of Executive Session
Moffet motioned to direct staff to continue Vail InDEED negotiations pursuant to
discussion in executive session.
MOTION: MOFFET SECOND: MORALES VOTE: 5-0 APPROVED
8. Adjournment
8.1. Adjournment 5:00 PM (estimated time)
Moffet motioned to adjourn the meeting at 5:00PM.
MOTION: MOFFET SECOND: MORALES VOTE: 5-0 APPROVED
9. Future Agenda Items
9.1.
• Incentives for Long Term Rentals in the Town of Vail
• Housing Sites Discussion
• Land Banking (sale of GRFA)
• Public Health Housing Incentive, Eagle County Health
10. Next Meeting Date
10.1. Next Meeting Date May 26, 2020
Meeting agendas and materials can be accessed prior to meeting day on the Town of Vail
website www.vailgov.com. All housing authority meetings are open to the public. Times
and order of agenda are approximate, subject to change, and cannot be relied upon to
determine at what time the Vail Local Housing Authority will discuss an item. Please call
(970) 479-2150 for additional information. Please call 711 for sign language interpretation
48 hours prior to meeting time.
Housing Department
July 7, 2020 - Page 68 of 82
VA I L TO W N C O UNC I L A G E ND A ME MO
I T E M /T O P I C: V L HA Meeting Results J une 9, 2020
AT TAC H ME N TS:
Description
V L H A Meeting Results June 9, 2020
July 7, 2020 - Page 69 of 82
Vail Local Housing Authority
Meeting Results
June 9, 2020
3:00 PM
Virtual
75 S. Frontage Road - Vail, Colorado, 81657
1. Call to Order
1.1. Virtual Meeting Part I
1.2. Virtual Meeting Part 2
1.3. Call to Order
Lindstrom called the meeting order with a quorum present at 3:03 PM. Members in
attendance are Lindstrom, Morales, McDougall and Moffet. Wilkins arrived at 3:15
PM. Ruther and Campbell are present from staff.
2. Citizen Participation
2.1. Citizen Participation
John Plack from Vail Resorts was in attendance.
3. Approval of Minutes
3.1. VLHA May 26, 2020 Meeting Results
MOTION: MOFFET SECOND: MORALES VOTE: 4-0 APPROVED
4. Main Agenda
4.1. Middle Creek at Vail – Approval of Amended Operating Agreement and Determination
of Benefits to Persons of Low Income
Presenter: George Ruther, Housing Director
Ruther provided an overview update for the Authority. VLHA recently adopted an
Amended and Restated Ground Lease for Middle Creek Village LLC. Required now is
to amend the Operating Agreement between the VLHA and Middle Creek Village LLC.
This affords Coughlin and Company to realize a property tax exemption from Eagle
County. According to the Town attorney, Matt Mire, no changes have been made to
purpose of the operating lease agreement and recommends the Authority approves
agreement in addition to make finding of fact Middle Creek Village apt benefit persons
of low income which is a statutory requirement for the Eagle County assessor to grant
the property tax exemption.
4.2. Resolution No. 19, Series of 2020, A Resolution Making Findings Regarding Middle
July 7, 2020 - Page 70 of 82
Creek Village and Approving an Operating Agreement for Middle Creek Village, LLC
Presenter: George Ruther, Housing Director
MOTION: MOFFET SECOND: MORALES VOTE: 4-0 APPROVED
4.3. Resolution No. 11, Series of 2020, a Resolution Approving the Purchase of a Deed
Restriction Interest in Property (Type III Deed Restriction) in the Town of Vail Legally
Described as Condominium Unit A, Building 2, Sandstone 70 at Vail, Eagle County,
Colorado with a Physical Address of 909 Red Sandstone Road, Unit 2A, Vail
Colorado; and Setting Forth Details in Regard Thereto.
Presenter: Lynne Campbell, Housing Coordinator
MOTION: MORALES SECOND: MC DOUGALL VOTE: 4-0 AP PROVED
4.4. Resolution No. 12, Series of 2020, a Resolution Approving the Purchase of a Deed
Restriction Interest in Property (Type III Deed Restriction) in the Town of Vail Legally
Described as Unit 8, Building A, Wren House, Eagle County, Colorado with a Physical
Address of 5024 Main Gore Drive South, Unit 8A, Vail Colorado; and Setting Forth
Details in Regard Thereto.
Presenter: Lynne Campbell, Housing Coordinator
MOTION: WILKINS SECOND: MORALES VOTE: 5-0 APPROVED
4.5. Resolution No. 14, Series of 2020, a Resolution Approving the Purchase of a Deed
Restriction Interest in Property (Type III Deed Restriction) in the Town of Vail Legally
Described as Unit 6, Vail Heights Condominiums, Eagle County, Colorado with a
Physical Address of 2079 Chamonix Lane, Unit 6, Vail Colorado; and Setting Forth
Details in Regard Thereto.
Presenter: Lynne Campbell, Housing Coordinator
MOTION: MOFFET SECOND: MORALES VOTE: 5-0 APPROVED
4.6. Resolution No. 15, Series of 2020, a Resolution Approving the Purchase of a Deed
Restriction Interest in Property (Type III Deed Restriction) in the Town of Vail Legally
Described as Unit No. 13, Aspen Tree Condominiums, Eagle County, Colorado with a
Physical Address of 931 Red Sandstone Road, Unit 13, Vail Colorado; and Setting
Forth Details in Regard Thereto.
Presenter: Lynne Campbell, Housing Coordinator
MOTION: MORALES SECOND: MOFFET VOTE: 5-0 APPROVED
4.7. Resolution No. 16, Series of 2020, a Resolution Approving the Purchase of a Deed
Restriction Interest in Property (Type III Deed Restriction) in the Town of Vail Legally
Described as Condominium Unit A-26. The Valley Condominiums, Eagle County,
Colorado with a Physical Address of 1524 Buffehr Creek Road, Unit A-26, Vail
Colorado; and Setting Forth Details in Regard Thereto.
Presenter: Lynne Campbell, Housing Coordinator
July 7, 2020 - Page 71 of 82
MOTION: MOFFET SECOND: WILKINS VOTE: 5-0 APPROVED
4.8. Resolution No. 17, Series of 2020, a Resolution Approving the Purchase of a Deed
Restriction Interest in Property (Type III Deed Restriction) in the Town of Vail Legally
Described as Condominium Unit A-8, Heather of Vail Condominiums, Eagle County,
Colorado with a Physical Address of 5197 Black Gore Drive, Unit A-8, Vail Colorado;
and Setting Forth Details in Regard Thereto.
Presenter: Lynne Campbell, Housing Coordinator
MOTION: MORALES SECOND: MOFFET VOTE: 5-0 APPROVED
4.9. Resolution No. 18, Series of 2020, a Resolution Approving the Purchase of a Deed
Restriction Interest in Property (Type III Deed Restriction) in the Town of Vail Legally
Described as Condominium Unit 8, Columbine West Condominiums, Eagle County,
Colorado with a Physical Address of 2823 Kinnikinnick Road, Unit 8, Vail Colorado;
and Setting Forth Details in Regard Thereto.
Presenter: Lynne Campbell, Housing Coordinator
MOTION: MOFFET SECOND: MORALES VOTE: 5-0 APPROVED
4.10. EHU Compliance Enforcement Policy Recommendation
Presenter: George Ruther, Housing Director
Ruther reviewed the reason for a compliance enforcement update and noted the
Housing department is looking for a recommendation to the Vail Town Council for the
June 16 , 2020 meeting. There are opportunities for improvement and to simplify the
annual compliance submittal process. The Town attorneys and Housing department
recommend
• Zero tolerance, 100% compliance
• Create online compliance process
• A $250 fee for non-compliance
• A $100 per day, per infraction fine until non-compliance resolved
• A lien process on the property begins as soon as non-compliant and will be
used as a fee collection method
McDougall suggested an exemption or postpone method be codified to allow for
exceptions for life circumstances so if an exemption is needed it is not arbitrary.
Ruther will discuss with the attorneys noting the intention is 100% compliance.
The Authority is in support of the policy recommendation.
Ruther will bring back for final approval after receiving Council feedback.
5. Matters from the Chairman and Authority Members
5.1. Matters from the Chairman and Authority Members
July 7, 2020 - Page 72 of 82
Presenter: Steve Lindstrom, Chairman
Ruther provided an update and next steps for alterative housing sites and Booth
Heights. Council requested 7 steps to address wildlife habitat. There is an opportunity
to relocate the Booth Heights project to Middle Creek Lot 3. Middle Creek Village
lease has to be amended and subdivision process first. The Town hired 359 Design to
draft a concept of residential housing on Lot 3.
Next step is to look at other sites that could accommodate housing , 3 have been
identified and suggested by the Town Council:
• Donovan Park Middle Bench
• West Middle Creek Parcel, between Middle Creek Village and Solar Vail
• CDOT parcel at the corner of Spruce Way and Columbine Drive in East Vail
The point of looking at alternate sites is to demonstrate the Town/Housing can identify
and meet the housing plan goals. The Town needs to look for opportunities to relocate
Children’s Garden of Learning (CGL). The Town looked for a partnership opportunity
between Vail Recreation and CGL at opportunity to renovation the Vail Gymnastics
center to accommodate an early learning center.
Moffet expressed concern at the direction being taken. He thinks going this direction
is a way to avoid political backlash for Booth Heights. Upside is an opportunity to
redevelopment of Timber Ridge, thinks the Authority needs to weigh in on parking
requirement updating. Why are we letting parking restrict density?
Ruther stated the Town is looking at alternatives for other housing sites. Community
Development has been instructed by Council to review alternatives and options to
address parking with regarding to housing zone district.
The Authority is concerned the Highline redevelopment project is a lost housing
opportunity at no cost to the Town due to th e recent height reduction and lost units.
Morales noted Vail Health is on track to complete their Vail InDEED version of funding
for a deed restriction. Vail health held a lottery for their employees and will contribute
funds to the employee’s purchase in exchange for a deed restriction. This deed
restriction will apply toward the new hospital’s employee housing requirement.
The Authority will hold the June 23, 2020 meeting via Zoom and expect to have the
July 14, 2020 meeting in the Council Chambers.
Moffet motioned to leave the regular meeting and enter executive session.
MOTION: MOFFET SECOND: MORALES VOTE: 5-0 APPROVED
6. Executive Session
6.1. Executive Session per C.R.S. §24-6-402(4)(a)(e) - to discuss the purchase,
acquisition, lease, transfer, or sale of property interests and to determine positions,
develop a strategy and instruct negotiators, regarding: submitted Vail InDEED
applications and program details.
July 7, 2020 - Page 73 of 82
Presenter: Lynne Campbell, Housing Coordinator
Moffet motioned to exit executive session. Wilkins was not in executive session and
did not rejoin the meeting.
MOTION: MOFFET SECOND: MC DOUGALL VOTE: 4-0 APPROVED
7. Any Action as a Result of Executive Session
7.1. Action as a Result of Executive Session
Morales motioned for Housing staff to continue with the Vail InDEED applications as
reviewed in executive session.
MOTION: MORALES SECOND: MOFFET VOTE: 4-0 APPROVED
8. Adjournment
8.1. Adjournment 5:10 PM
MOTION: MC DOUGALL SECOND: MOFFET VOTE: 4-0 APPROVED
9. Future Agenda Items
9.1.
• Incentives for Long Term Rentals in the Town of Vail
• Housing Sites Discussion
• Land Banking (sale of GRFA)
• Public Health Housing Incentive, Eagle County Health
10. Next Meeting Date
10.1. Next Meeting Date June 23, 2020
Meeting agendas and materials can be accessed prior to meeting day on the Town of Vail
website www.vailgov.com. All housing authority meetings are open to the public. Times
and order of agenda are approximate, subject to change, and cannot be relied upon to
determine at what time the Vail Local Housing Authority will discuss an item. Please call
(970) 479-2150 for additional information. Please call 711 for sign language interpretation
48 hours prior to meeting time.
Housing Department
July 7, 2020 - Page 74 of 82
VA I L TO W N C O UNC I L A G E ND A ME MO
I T E M /T O P I C: J une Revenue Update
AT TAC H ME N TS:
Description
June Revenue Update
July 7, 2020 - Page 75 of 82
TOWN OF VAIL
REVENUE UPDATE
July 7, 2020
Sales Tax
Upon receipt of all sales tax returns, May collections are estimated to be $431,169;
down 43.6% from last year. Year to date collections of $11,346,051 are down 22.6%
from prior year and up 13.1% from amended budget. Inflation as measured by the
consumer price index was up 0.1% for May.
The 2020 original budget of $28,524,000 was amended to $16,800,000 in May. This is a
total decrease of 41% from the 2020 original budget and a 43% decrease compared to
2019 collections of $29,405,827.
Real Estate Transfer Tax (RETT)
RETT collections through June 30 total $2,394,197 down 18.7% from the prior year.
The 2020 annual RETT budget totals $6,300,000, down 12.8% from 2019 collections.
Construction Use Tax
Use Tax collections through June 30 total $673,880 compared to $1,706,822 from this
time last year. The 2020 amended budget totals $1,800,000, down 18.9% from 2019
collections.
Summary
Across all funds, year-to-date revenue of $27.2 million is up 0.2% from amended
budget. Year-to-date revenue is down 16.0% from prior year attributed to the economic
impacts of COVID-19 on sales tax collections, parking sales, lift tax, and construction
activity. The town’s “Crisis” level recession plan has projected a 21% decrease across
all revenue streams for the full year 2020.
1
July 7, 2020 - Page 76 of 82
MEMORANDUM
July 7, 2020
To: Vail Town Council
Kathleen Halloran
From: Alex Jakubiec
Re: May 2020 Sales Tax and COVID-19 Impact Reporting
Vail will collect an estimated $39,984 in additional May sales tax to bring
collections up to $431,169. Due to the economic impacts of COVID 19 on the
business community, the Vail Town Council elected to defer sales tax payments
until August 2020; businesses are still required to file regular sales tax returns
while deferring payments. A further analysis of the deferred May sales tax
payments has been provided on page four of this update.
May will be down (43.6)% or $(332,587) from May 2019 and up 1.5% or $6,169
from the amended budget.
2
July 7, 2020 - Page 77 of 82
2020 Amended2020 YTD Budget % change % change 20152016201720182019BudgetTotal Variance from 2019 from BudgetJanuary3,696,798$ 3,738,824$ 3,725,212$ 3,597,610$ 4,079,994$ 4,061,971$ 4,023,457$ -$ 4,023,457$ (38,514)$ -1.39% -0.95%February 3,593,947 3,746,055 3,692,592 3,818,356 4,137,087 4,135,058 3,076,032 1,190,902 4,266,933 131,875$ 3.14%3.19%March4,053,961 4,225,921 3,642,407 4,167,880 4,237,933 1,059,003 1,484,139 784,721 2,268,861 1,209,858 -46.46% 114.24%April1,370,929 1,089,749 1,386,780 1,233,474 1,445,071 350,000 346,971 8,660 355,631 5,631 -75.39%1.61%May584,454 654,462 659,475 830,193 763,756 425,000 391,185 39,984 431,169 6,169 -43.55%1.45%YTD Total13,300,089$ 13,455,011$ 13,106,466$ 13,647,513$ 14,663,841$ 10,031,032$ 9,321,784$ 2,024,267$ 11,346,051$ 1,315,019$ -22.63% 13.11%June1,242,400 1,318,092 1,389,982 1,648,443 1,606,748 562,264 July1,937,989 2,053,773 2,215,649 2,412,425 2,498,020 874,209 August1,702,579 1,849,815 1,863,949 2,195,175 2,247,250 898,804 September 1,240,277 1,349,929 1,385,462 1,540,490 1,609,132 643,553 October835,649 906,385 936,954 1,106,596 1,234,105 490,116 November997,100 989,320 997,716 1,264,600 1,263,064 767,472 December 3,885,849 3,840,919 3,695,305 4,070,870 4,283,668 2,532,550 Total25,141,932$ 25,763,244$ 25,591,483$ 27,886,112$ 29,405,827$ 16,800,000$ Actual CollectionsTOWN OF VAILSALES TAX2020 Budget ComparisonCollected Sales TaxDeferred Sales Tax0501001502002503003504004505005506006507007508008509002015 2016 2017 2018 2019 2020May Sales Tax By Year(in Thousands)3July 7, 2020 - Page 78 of 82
May Sales Tax Collected Vs. Deferred
1,095 Businesses filed and paid their May Town of Vail sales tax for a total of $391,185 collected revenue. 112 Businesses
have not yet paid their May taxes for a total of $39,984.
Town of Vail COVID-19 Sales Tax Impact Reporting
In same period, prior year; Retail businesses comprised 44% of all sales tax collected; Accommodation Services were 18%;
Food and Beverage were 23%; and Other businesses were 15%.
Deferred Sales Tax by Business Type Paid Sales Tax by Business Type
Overall, 112 businesses filed returns for May without payment. Of these 112 outstanding returns; 65 businesses are located
in Vail Village, 14 in Outlying Neighborhoods, 21 in Lionshead, and 12 Out of Town.
Deferred Vs. Collected Sales Tax By Business Location
May Tax Payments Collected Vs. Deferred
Collected
$391,185
91%
Deferred
$39,984
9%
1,095 Collected
Payments
91%
112 Deferred
Payments
9%
Accommodation
Services
$10,380 - 3%
Other
$95,520
24%
Food and
Beverage
$38,147
10%
Retail
$247,138
63%
Accommodation
Services
$9,228- 23%
Other
$58
0%
Food and
Beverage
$10,666
27%
Retail
$20,031
50%
137.6
55.0
8.1
190.5
1.6
35.0
3.0
0.3
OUTLYING NEIGHBORHOODS
VAIL VILLAGE
LIONSHEAD VILLAGE
OUT OF TOWN
Deferred Revenue Collected Revenue (in Thousands)
4
July 7, 2020 - Page 79 of 82
Vail Business Review
April 2020
July 7, 2020
The Vail Business Review breaks down the four percent sales tax collected for the
month of April.
Overall April sales tax decreased (75.4)% with retail decreasing (65.8)%, lodging
decreased (95.9)%, food and beverage decreased (94.8)%, and utilities/other
decreased by (25.7)%. Excluding the out of town category; sales tax for the month of
April was Down (85.7)%.
Town of Vail sales tax forms, the Vail Business Review and sales tax worksheets are
available on the internet at www.vailgov.com. You can subscribe to have the Vail
Business Review and the sales tax worksheet e-mailed to you automatically from
www.vailgov.com.
Please remember when reading the Vail Business Review that it is produced from sales
tax collections, as opposed to actual gross sales.
If you have any questions or comments, please feel free to call me at (970) 479-2125 or
Carlie Smith at (970) 479-2119.
Sincerely,
Alex Jakubiec
Town of Vail
Revenue Manager
5
July 7, 2020 - Page 80 of 82
Retail 103,341.42 124,881.35 ‐17.25%
Lodging 1,219.19 60,814.52 ‐98.00%
F & B 8,965.40 49,015.89 ‐81.71%
Other 1,796.50 3,915.48 ‐54.12%
Total 115,322.51 238,627.24 ‐51.67%
Retail 3,241.31 73,881.93 ‐95.61%
Lodging 7,204.62 111,682.95 ‐93.55%
F & B 3,087.74 55,018.79 ‐94.39%
Other ‐ 1,374.17 ‐100.00%
Total 13,533.67 241,957.84 ‐94.41%
Retail 84,919.85 181,681.78 ‐53.26%
Lodging 91.30 5,302.36 ‐98.28%
F & B ‐ 745.69 ‐100.00%
Other 110,886.41 145,116.39 ‐23.59%
Total 195,897.56 332,846.22 ‐41.14%
Retail 16,197.57 226,139.16 ‐92.84%
Lodging 5,765.75 169,645.98 ‐96.60%
F & B 5,266.91 231,093.15 ‐97.72%
Other 3,647.81 6,172.92 ‐40.91%
Total 30,878.04 633,051.21 ‐95.12%
Retail 207,700.15 606,584.22 ‐65.76%
Lodging 14,280.86 347,445.81 ‐95.89%
F & B 17,320.05 335,873.52 ‐94.84%
Other 116,330.72 156,578.96 ‐25.70%
Total 355,631.78 1,446,482.51 ‐75.41%
Retail Apparel 5,480.53 85,263.19 ‐93.57%
Retail Food 81,426.33 110,112.98 ‐26.05%
Retail Gallery 2,222.85 545.59 307.42%
Retail Gift ‐ 2,695.24 ‐100.00%
Retail Home Occupation ‐ 105.35 ‐100.00%
Retail Jewelry 698.83 12,527.30 ‐94.42%
Retail Liquor 23,892.48 31,889.98 ‐25.08%
Retail Other 85,673.41 216,301.39 ‐60.39%
Retail Sport 6,152.78 147,143.20 ‐95.82%
Total 205,547.21 606,584.22 ‐66.11%
Cascade Village / East Vail / Sandstone / West Vail
Town of Vail Business Review
April 2020 Sales Tax
April 2020 Collections April 2019 Collections April % Change
Total ‐ All Areas
Lionshead
Out of Town
Vail Village
Retail Summary
6
July 7, 2020 - Page 81 of 82
VA I L TO W N C O UNC I L A G E ND A ME MO
I T E M /T O P I C: Recess 5:30 pm (estimate)
July 7, 2020 - Page 82 of 82