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Home My WebLink About2020-06-22 PEC0 PLANNING AND ENVIRONMENTAL COMMISSION TOW?J OF ffl June 22, 2020, 1:00 PM Town Council Chambers & Virtual 75 S. Frontage Road -Vail, Colorado, 81657 Call to Order 1. 1. Register in advance for this webinar: https://us02web. zoom. us/webi nar/register/W N_i Be9e3N PSwKdnAd7F QTB eg 1.2. Attendance Present: Ludwig Kurz, Karen Perez, Henry Pratt, John -Ryan Lockman, Rollie Kjesbo, Pete Seibert, Brian Gillette (arrived late) Main Agenda 2.1. A request for a recommendation to the Vail Town Council for a prescribed 5 min. regulation amendment pursuant to Section 12-3-7 Amendment, Vail Town Code to amend Section 12-10-6 Parking; Off Site and Joint Facilities, Vail Town Code, to refine standards to be used in the review of such proposals and to clarify the review process and other considerations, and setting forth details in regard thereto. (PEC20-0007) The applicant has requested this item be tabled to the July 13, 2020 PEC meeting. Applicant: Braun Associates, Inc. Planner: Greg Roy Rollie Kjesbo moved to table to July 13, 2020. Karen Perez seconded the motion and it passed (6-0). Absent: (1) Gillette 2.2. A request for the review of a variance from Section 11-6 Business and 20 min. Building Identification Signs, Vail Town Code, in accordance with the provisions of Section 11-10, Variances, Vail Town Code, to allow for a variance to the number of allowable free standing signs, located at 2109 North Frontage Road West/Vail Commons Condominiums (City Market), and setting forth details in regard thereto. (PEC20-0011) Applicant: Town of Vail/Dillon Real Estate Co., represented by Zehren and Associates Planner: Jonathan Spence & Erik Gates 1. Approval of this sign variance is contingent upon the applicant obtaining Town of Vail approval of an associated design review application. Planner Spence points out the differences between a regular variance and a sign variance. Pedro Campos with Zehren gives an introduction to the team and the gives an overview of the project. Commissioner Gillette joined the meeting. Tim Halbakken with Zehren and Associates introduces himself and goes over the request for the sign variance. Lockman had questions on the use of the downstairs parking. Applicants stated that it is seldom used. Continued to describe the condition of the downstairs garage and the idea passed to the owner to improve the area. Kurz offered comments as to why he believes it is underutilized and was hoping that improvements to the downstairs lot would be included. Applicant states that would be the intent. Lockman added that the site is seeing more pedestrians around the east side of the building and is wondering if there are plans to improve crosswalks or signs in that area. Spence says he will relay those concerns to the Public Works department. He iterates that staff is in support of the proposal. Informs the PEC they are not looking at the signs, but that there would be allowed 2 instead of just 1. Pratt states that he sees a lot of traffic in that area during the winter. Tells the applicants that to see more utilization of the lower level they need to improve the experience of the users. That people avoid this area by choice, even though they know it is there. No public comments. Rollie Kjesbo moved to approved with conditions. Henry Pratt seconded the motion and it passed (7-0). 2.3. A request for the review of a variance from Section 14-5-2 (H): Other Requirements, Landscaping, Vail Town Code, in accordance with the provisions of Section 12-17, Variances, Vail Town Code, to allow for a variance to the required parking lot landscaping to allow for the redesign of the existing surface parking lot, located at 2109 North Frontage Road West/Vail Commons Condominiums (City Market), and setting forth details in regard thereto. (PEC20-0012) The applicant has withdrawn this application. Applicant: Town of Vail/Dillon Real Estate Co., represented by Zehren and Associates Planner: Jonathan Spence & Erik Gates 3. Approval of Minutes 3.1. June 8, 2020 PEC Results Rollie Kjesbo moved to approve. Karen Perez seconded the motion and it passed (7-0). 4. 1 nformational Update 4.1. An update to the Planning and Environmental Commission on the 20 min. Realignment of the Gore Valley Trail in the vicinity of the Lionshead Base Area. Applicant: Town of Vail, represented by Todd Oppenheimer Planner: Jonathan Spence Planner Spence introduces Todd Oppenheimer and introduces the project. Oppenheimer goes over the scope of the project and the reason behind the redesign. Notes that Vail Resorts is a partner in the project and has helped to fund the design. Goes over the segments of the project and the design to this point. Pratt asks about the price of the project and the relation of the bridge and the big spruce. Oppenheimer states that there was not a lot of cost difference in saving the tree or not, and that the bridge design did not have a lot to do with the cost. Lockman asks about the staircase for commercial access and signage. Lists concerns about the use of stairs and the amount of mountain bikes that could potentially use the stairs. Oppenheimer says they have not gotten to that stage of the design but lists possible ways to alleviate that possibility. Kurz questions on how the trail is closed during the winter at this time, but would the changes allow for some of the trail to be open during the winter. Oppenheimer says that there would still have to be a closure in the winter for the magic carpet grooming. 5. Adjournment Karen Perez moved to adjourn. Henry Pratt seconded the motion and it passed (7-0). The applications and information about the proposals are available for public inspection during regular office hours at the Town of Vail Community Development Department, 75 South Frontage Road. The public is invited to attend the project orientation and the site visits that precede the public hearing in the Town of Vail Community Development Department. Times and order of items are approximate, subject to change, and cannot be relied upon to determine at what time the Planning and Environmental Commission will consider an item. Please call (970) 479-2138 for additional information. Please call 711 for sign language interpretation 48 hour prior to meeting time. Community Development Department City of Vail, Colorado Logo VAIL TOWN PLANNING AND ENVIRONMENTAL AGENDA MEMO MEETING DATE: ITEM/TOPIC: Register in advance for this webinar: https://us02web.zoom.us/webinar/register/WN iBe9e3NPSwKdnAd7FQTBeg City of Vail, Colorado Logo VAIL TOWN PLANNING AND ENVIRONMENTAL AGENDA MEMO MEETING DATE: ITEM/TOPIC: Attendance City of Vail, Colorado Logo VAIL TOWN PLANNING AND ENVIRONMENTAL AGENDA MEMO MEETING DATE: June 22, 2020 ITEM/TOPIC: A request for a recommendation to the Vail Town Council for a prescribed regulation amendment pursuant to Section 12-3-7 Amendment, Vail Town Code to amend Section 12-10-6 Parking; Off Site and Joint Facilities, Vail Town Code, to refine standards to be used in the review of such proposals and to clarify the review process and other considerations, and setting forth details in regard thereto. (PEC20-0007) The applicant has requested this item be tabled to the July 13, 2020 PEC meeting. City of Vail, Colorado Logo VAIL TOWN PLANNING AND ENVIRONMENTAL AGENDA MEMO MEETING DATE: June 22, 2020 ITEM/TOPIC: A request for the review of a variance from Section 11-6 Business and Building Identification Signs, Vail Town Code, in accordance with the provisions of Section 11-10, Variances, Vail Town Code, to allow for a variance to the number of allowable freestanding signs, located at 2109 North Frontage Road West/Vail Commons Condominiums (City Market), and setting forth details in regard thereto. (PEC20-0011) ATTACHMENTS: File Name Description PEC20-0011 City Market Sign Variance Staff Memorandum.pdf Staff Memorandum Attachment A. Applicant s Narrative May 26 2020.pdf Attachment A. Applicant's Narrative, May 26, 2020 Attachment B. Project Signage Packet May 11 2020. Pd Attachment B. Project Signage Packet, May 11, 2020 0 rowN of vain Memorandum TO: Planning and Environmental Commission FROM: Community Development Department DATE: June 22, 2020 SUBJECT: A request for the review of a variance from Section 11-6 Business and Building Identification Signs, Vail Town Code, in accordance with the provisions of Section 11-10, Variances, Vail Town Code, to allow for a variance to the number of allowable free standing signs, located at 2109 North Frontage Road West/Vail Commons Condominiums (City Market), and setting forth details in regard thereto. (PEC20-0011) Applicant: Town of Vail/Dillon Real Estate Co., represented by Zehren and Associates Planner: Jonathan Spence & Erik Gates I. SUMMARY The applicant, City Market, represented by Zehren and Associates, Inc., is requesting the review of a variance from Section 11-6 Business and Building Identification Signs, Vail Town Code, in accordance with the provisions of Section 11-10, Variances, Vail Town Code, to allow for a variance to the number of allowable free standing signs, located at 2109 North Frontage Road West/Vail Commons Condominiums (City Market).The purpose of the variance is to allow a second ground sign where one is permitted to assist in directing vehicular traffic to the below grade parking facility. Based upon staff's review of the criteria outlined in Section VII of this memorandum and the evidence and testimony presented, the Community Development Department recommends approval, with a condition, of this application, subject to the findings noted in Section VIII of this memorandum. II. DESCRIPTION OF REQUEST The applicant, City Market, represented by Zehren and Associates, Inc., is requesting the review of a variance to allow two (2) freestanding signs where one (1) is permitted. Currently the property does not have a freestanding or ground sign but intends to proceed through the design review process shortly for new signage. The proposed two (2) ground signs would include one located at the main vehicular drive entrance and a second slightly west to direct patrons to the underground parking facility. The applicant's project narrative (Attachment A) and project signage packet (Attachment B), are included for review. III. BACKGROUND The Vail City Market and associated retail and housing was constructed in 1997. Minor tenant improvements and repair work to the parking deck surface have occurred over the years. The property had a long-standing Master Sign Plan that was abandoned in 2019 as the sign program was inconsistent with Town of Vail Code related to signage illumination. The Vail Town Code permits one freestanding sign per building frontage on a major pedestrian or vehicular way or in this case, one freestanding sign. IV. APPLICABLE PLANNING DOCUMENTS Staff finds the following provisions of the Vail Town Code relevant to the review of this proposal: Title 11 —Sign Regulations, Vail Town Code Chapter 1: Description, Purpose, and Applicability (in part) 11-1-2: PURPOSE.- A. URPOSE: A. General Purpose: These regulations are enacted for the purpose of promoting the health, safety, morals, and general welfare of the town of Vail and to promote the coordinated and harmonious design and placement of signs in the town in a manner that will conserve and enhance its natural environment and its established character as a resort and residential community of the highest quality. B. Specific Purpose: These regulations are intended to achieve the following specific purposes.- 1. urposes: 1. To describe and enable the fair and consistent enforcement of signs in the town of Vail. 2. To encourage the establishment of well designed, creative signs that enhance the unique character of Vail's village atmosphere. 3. To preserve a successful and high quality business environment that is aided by signs that identify, direct, and inform. Town of Vail Page 2 4. To aid in providing for the growth of an orderly, safe, beautiful, and viable community. Chapter 6: Business and Building Identification Signs (in part) 11-6-1: PURPOSE AND DESCRIPTION.- Business ESCRIPTION: Business and building identification signs are meant to identify and inform through the display of the business and/or building name and any graphic symbols or language pertinent to the advertised enterprise. This chapter covers all of the technical information related to business and building identification signs. All business and building identification signs shall comply with the standards outlined in the chapter and shall be subject to design review. 11-6-2: SIGN DISTRICTS.- C. ISTRICTS: C. Sign district 2 (SD 2): All property zoned ABD and CC3 (West Vail and Cascade Crossing 11-6-3: BUSINESS SIGNS: A. Business Identification Signs.- 2. igns: 2. Business identification signs in sign district 2 (SD 2): a. Number: Each business shall be allowed one business identification sign per business frontage with a maximum of three (3) per business. b. Area: The combined area of allowed business identification signs is based on the combined business frontages, and is as follows.- Combined ollows: Combined Business Frontages 7 - 70 feet - 12.99 feet 13 feet - 24.99 feet 25 feet - 49.99 feet 50 feet - 74.99 feet 75 feet - 99.99 feet Total Sign Area T10 square feet FF114 square feet 20 square feet TPo square feet T40 square feet Town of Vail Page 3 100 feet plus FF1 50 square feet c. Height: Projecting and awning signs shall have a minimum clearance of eight feet (8) above pedestrianways and a minimum clearance of fifteen feet (15) above vehicularways. No part of any business identification shall extend more than twenty five feet (25) above existing grade. d. Location: Business identification signs shall be located on the business frontage. e. Type Of Sign: Business identification signs shall not be freestanding. Businesses Not On The First Floor: Businesses not located on the first floor shall be allowed only one projecting sign with a maximum area of four (4) square feet; location shall be subject to design review. 11-6-4: BUILDING IDENTIFICATION SIGNS.- A. IGNS: A. Description: A building sign indicates the name of a building, which, in some cases (such as a hotel or lodge) may be the same as the primary business and building owner. All building signs shall comply with the regulations listed herein and shall also be subject to review by the design review board, which reviews signage based on the criteria in chapter 5 of this title. The total area allowed for building identification signage in both sign district 1 and sign district 2 includes the total number of its building signs, each measured differently, according to the type of building identification sign, and varies according to building frontage (see following tables). 2. Sign District 2 (SD 2), Allowable Building Identification Sign Area: The linear frontage of a building shall be measured in the same manner as that of a business, except that frontages shall not be delineated by inner divisions between tenant spaces. Building identification signs, unlike business signs, shall be allowed on building frontages without entrances, as long as that frontage parallels a major pedestrian or vehicular way. Town of Vail Page 4 Building Frontage Allowed Total Sign Area 10 feet - 49.99 feet FF1 20 square feet 50 feet - 74.99 feet T 30 square feet 75 feet - 99.99 feet FF1 40 square feet 100 feet - 149.99 feet I—F�0 square feet 150 feet - 199.99 feet FF50 square feet 200 feet - 249.99 feet TFF60 square feet 250 feet - 299.00 feet F� 60 square feet 300 feet - 399.99 feet FFF7o square feet 400 feet plus F—F 80 square feet 3. Sign Districts 1 And 2, Types Of Building Identification Signs.- a. igns: a. Freestanding Signs.- (1) igns: (1) Number: One freestanding sign per building frontage on a major pedestrian or vehicular way, with a maximum of two (2) freestanding signs per building. (2) Area: Freestanding building identification signs shall be subject to the total sign area requirements of the building frontage tables listed previously and shall be measured according to the total sign area. (3) Height: No part of a freestanding building identification sign shall be higher than eight feet (8) above existing grade. (4) Special Provisions: Freestanding signs shall be placed on two (2) separate building facades facing pedestrian and vehicular ways and shall be subject to design review. A joint directory sign, though a type of freestanding sign, shall not count toward the total quantity of freestanding signs allowed. b. Wall Mounted Signs.- Town igns: Town of Vail Page 5 (1) Number: One sign per building frontage on a major pedestrian or vehicular way. A maximum of two (2) wall mounted building identification signs shall be allowed if a building has two (2) frontages as defined in these regulations. (2) Area: Wall mounted building identification signs shall be subject to the total sign area requirements of the building frontage tables listed previously, and shall be measured according to the size of the text only. (3) Height: No part of a wall mounted building identification sign shall be higher than twenty five feet (25) above existing grade. (4) Special Provisions: If using two (2) signs, signs shall be placed on two (2) separate frontages, subject to design review. Chapter 10: Variances and Appeals (in part) 11-10-1: VARIANCES: A. Purpose: A variance from the sign regulations constitutes relief from the strict interpretation of the standards and may be granted by the planning and environmental commission (PEC) in cases where there exists a physical limitation that prevents the existence, placement, or operation of a sign in compliance with the standards of this title. B. Application Procedure: An application for a variance from the sign regulations may be obtained from the community development department. The variance application must include a sign permit application, the applicant's reasons for requesting a variance, and a nonrefundable fee determined by the town council as set forth by town ordinances. The staff shall set a date for a hearing before the planning and environmental commission once the complete application has been received. C. Criteria For Approval.- 1. pproval: 1. Special circumstances or conditions must exist that apply to the land, buildings, topography, vegetation, sign structures, or other matters on adjacent lots or within the adjacent right of way, that would substantially restrict the effectiveness of the sign in question. However, such circumstances must be unique to the subject site. 2. The applicant shall not have created the circumstances that have necessitated the variance request. Town of Vail Page 6 3. The applicant must demonstrate that the granting of the variance will be in general harmony with the purposes of this title. V. ZONING AND SITE ANALYSIS Address: Legal Description: Zoning: Land Use Plan Designations Current Land Use: Geological Hazards: 2109 North Frontage Road West Vail Commons Condominiums Commercial Core 3 (CC3) Community Commercial Retail Center None VI. SURROUNDING LAND USES AND ZONING Existing Land Use: Zoning District North: Residential Two -Family Primary/Secondary (P/S) Residential South: 1-70 No Zoning East: Residential Commercial Core 3 (CC3) West: Commercial Commercial Core 3 (CC3) VII. REVIEW CRITERIA The review criteria for a variance request are prescribed in Title 11, Chapter 10, Variances and Appeals, Vail Town Code, and are as follows. The applicant must demonstrate that all three of these criteria are met: 1. Special circumstances or conditions must exist that apply to the land, buildings, topography, vegetation, sign structures, or other matters on adjacent lots or within the adjacent right of way, that would substantially restrict the effectiveness of the sign in question. However, such circumstances must be unique to the subject site. In order for the Planning and Environmental Commission to grant a sign variance, there must be a finding that special circumstances or conditions exist that prevents the effectiveness of signs complying with the standards of Title 11, Sign Regulations, Vail Town Code. The existence of two entrances to the property at different grades is a unique circumstance that has proven over time to result in an inefficient use of the property's parking resources. Many patrons are unaware of the presence of the underground parking, resulting in unnecessary congestion on the upper deck. These special circumstances result in the need for additional signage. Staff finds the proposed variance meets this criterion. 2. The applicant shall not have created the circumstances that have necessitated the variance request. Town of Vail Page 7 The circumstances necessitating the variance request is due to the overall design and functional layout of the City Market center, in existence for over twenty years. The poor performance of the parking components of the retail center could not have been foreseen at the time of construction. Staff finds the proposed variance meets this criterion. 3. The applicant must demonstrate that the granting of the variance will be in general harmony with the purposes of this title. The granting of the requested variance is in general harmony with the general or specific purposes of Title 11, Sign Regulations, Vail Town Code. Specifically, the approval of the additional freestanding sign is consistent with the stated purpose of supporting and encouraging a successful and high-quality business environment. Staff finds the proposed variance meets this criterion. VIII. STAFF RECOMMENDATION Based upon the review of the criteria outlined in Section VII of this memorandum and the evidence and testimony presented, the Community Development Department recommends approval, with a condition, of a variance from Section 11-6 Business and Building Identification Signs, Vail Town Code, in accordance with the provisions of Section 11-10, Variances, Vail Town Code, to allow for a variance to the number of allowable free standing signs, located at 2109 North Frontage Road West/Vail Commons Condominiums (City Market), and setting forth details in regard thereto. (PEC20-0011) Should the Planning and Environmental Commission choose to approve, with a condition, this variance request, the Community Development Department recommends the Planning and Environmental Commission pass the following motion: "The Planning and Environmental Commission approves, with a condition, the applicant's request for a variance from Section 11-6 Business and Building Identification Signs, Vail Town Code, in accordance with the provisions of Section 11-10, Variances, Vail Town Code, to allow for a variance to the number of allowable free standing signs, located at 2109 North Frontage Road West/Vail Commons Condominiums (City Market), and setting forth details in regard thereto.. Condition.- 1. ondition: 1. Approval of this sign variance is contingent upon the applicant obtaining Town of Vail approval of an associated design review application. Should the Planning and Environmental Commission choose to approve, with a condition, this sign variance request, the Community Development Department Town of Vail Page 8 recommends the Planning and Environmental Commission makes the following findings: 'Based upon a review of Section Vll of the June 8, 2020 staff memorandum to the Planning and Environmental Commission, and the evidence and testimony presented, the Planning and Environmental Commission finds.- 1. inds: 1. Special circumstances or conditions exist that apply to the land, buildings, topography, vegetation, sign structures, or other matters on adjacent lots or within the adjacent right of way, that would substantially restrict the effectiveness of the sign in question,- 2. uestion, 2. The applicant has not created the circumstances that have necessitated the variance request; and 3. The applicant has demonstrated that the granting of the variance will be in general harmony with the purposes of this title." IX. ATTACHMENTS A. Applicant's Narrative, May 26, 2020 B. Project Sign Package, May 11, 2020 Town of Vail Page 9 L Z E H R E N AND ASS O C1 ATE S May 26, 2020 Planning and Environmental Commission 75 S. Frontage Road Vail, CO 71657 Phone: 970-479-2138 RE: City Market - 2109 N. Frontage Rd W # A, Vail, Colorado Sign Variance Application Dear Commission, On behalf of City Market, I am submitting to the Vail Planning and Environmental Commission (PEC) a `sign variance application' for exterior signage improvements at the store location in West Vail. Project Background: Zehren and Associates have been retained by Kroger Stores to help design parking lot improvements at the Vail City Market property located in West Vail. The goal is to improve the function and appearance of the heavily used lot and improving its appeal to create a positive customer experience at the store. The current conditions of the upper parking lot create confusion amongst tourists and locals alike and the infrastructure is in disrepair. Additionally, the covered parking area has been identified as highly underutilized as many people are unaware that it exists, given there is no existing signage announcing or indicating there is a covered parking garage intended for use of customers of the store. As part of our work Zehren and Associates has taken a holistic approach to the parking lot improvements. We are proposing a combination of improvements that will achieve the goals for a positive customer experience, improved appearance and greater utilization of the available parking supply including the covered parking below the top deck. The entirety of these improvements are represented in our application for Conceptual DRB review submitted on May 11, 2020. Signage improvements were identified as one of the improvements necessary to help address the overall set of circumstances. With the addition of the I-70 underpass, a new traffic pattern has emerged. This is highlighted in the enclosed application drawings. This new East to West traffic flow from Town Center has exposed the lack of visibility of City Market when approaching in a vehicle from the East. Our interpretation of the sign code allows the property one free standing Building Identification sign along North Frontage road. We are proposing two free standing Building Identification signs in order to help patrons located the covered parking area. This is our variance request. Responses to 11-10-1: VARIANCES: A. Purpose: A variance from the sign regulations constitutes relief from the strict interpretation of the standards and may be granted by the planning and environmental commission (PEC) in cases where there exists a physical limitation that prevents the existence, placement, or operation of a sign in compliance with the standards of this title. Response -This application for a sign variance ARCHITECTURE . PLANNING . INTERIORS P.O. BOX 1976, Avon, CO 81620 0 970.949.0257 • www.zehren.com L Z E H R E N AND ASS O C1 ATE S demonstrates a unique circumstance that necessitate the need for more than one free standing business ID sign along one frontage. The first business ID sign occurs at the surface parking lot and the second business ID sign will direct traffic to the highly underutilized covered parking area. B. Application Procedure: An application for a variance from the sign regulations may be obtained from the community development department. The variance application must include a sign permit application, the applicant's reasons for requesting a variance, and a nonrefundable fee determined by the town council as set forth by town ordinances. The staff shall set a date for a hearing before the planning and environmental commission once the complete application has been received. Response -The applicant is pursuing the variance without a complete sign permit application. This variance request is part of a multi -faceted improvement effort and will ultimately be subject to DRB review and approval. Our request is for a numerical variance of sign quantity only (2 freestanding business ID signs along one frontage). We are within our signage area allowance. C. Criteria For Approval: 1. Special circumstances or conditions must exist that apply to the land, buildings, topography, vegetation, sign structures, or other matters on adjacent lots or within the adjacent right of way, that would substantially restrict the effectiveness of the sign in question. However, such circumstances must be unique to the subject site. Response -the current condition is unique and requires additional signage in order to function at a higher level. The second sign will help distribute vehicles, by alerting them that there is additional parking below. 2. The applicant shall not have created the circumstances that have necessitated the variance request. Response -The current circumstances have existed for many years and need to be addressed with better signage. 3. The applicant must demonstrate that the granting of the variance will be in general harmony with the purposes of this title. (Ord. 29(2005) § 14: Ord. 19(2003) § 1) Response -This application is in general harmony of these ordinances as they have been adopted and are reflected in the current Town Code as Title 11 Sign Regulations and we are using these regulations as our guide. The scope of the project as it pertains to this signage variance application consists of the following, as represented in the enclosed application drawings: ■ Addition of two exterior Business identification signs along North Frontage Road. ■ Addition of on garage identification sign attached to parking garage. Please review the attached information and feel free to direct questions and comments to this office. It is our strong belief the additional signage will make the store's customer base aware of the parking supply below ground, and result in a less congested top deck by greater use of the total parking supply available to customers. ARCHITECTURE . PLANNING . INTERIORS P.O. BOX 1976, Avon, CO 81620 0 970.949.0257 • www.zehren.com L Z E H R E N AND ASS O C1 ATE S We look forward to discussing the application with staff and Commission and addressing any items of concern. We hope the rationale, need and purpose of the signage application is clear and the resulting benefits understood. Thanks in advance for your time! Best regards, 4i�6�- Pedro Campos, RLA / ASLA Landscape Architect / Land Planner Zehren and Associates, Inc. ARCHITECTURE . PLANNING . INTERIORS P.O. BOX 1976, Avon, CO 81620 0 970.949.0257 • www.zehren.com z_ W V z QLri J Q Lu z Q� V LU V rLI N M Z � v) LU L J a z z Q W W L Q LL a Z � z F- v1 Z o w o Z Q X~ d w �n W :E x of Q W W 0- z z 9 O N O N T Z LU ^Q I..L V LL LL Q Z_ LU 2 W R PIA z O Q HI J LU O Ln z O Q > W J LU LU W i z O Q W J LU LU W LU l7 Q z U l/1 U z H X LU R W W , vi vi `n M r,4 O M� N r14 �,O fV M 0 3 II II II II z L7) 2 W In Z W W LU Q Q l7 <00 Z < Zo Q H F W z Z z l/) l7 l7 LULU In Z L LU F LU CO p l%i cc Y® F C) ¢ O a W p � V Z vi Z m@ X l7 p w t/1 w CC l7 cc O" � w F— }= LU CL } Q CL < a_ Q 3 In F JF L/) Z J ¢ �UZ) <l7 J J XU Lu rf ryi fVHM H H- z O Q HI J LU O Ln z O Q > W J LU LU W i z O Q W J LU LU W LU l7 Q z U l/1 U z H X LU R LU }LU / / \ » \2 3 § ) O 4 = < } / < < 6» ® « z / < < k r4 r-4 LU § \ / ® 4 < \ § }LU 0 L \ � § \ < < < o / / } } T- ( \ ( j \ ± z i [ { G 9 & LU \ / / ( = } G & ± ± o \ z ) o / ®F CL - 3 ) < _§ w p § ± / & / g w e p§ Z o <° z yE 5 g± G}§( / F-- \ / \ / / / e/ Z ] \ k / § LU / 2 o \ ° ® [ ) % & g p e/ j i Z\= z y§Z o e< ( o E 2§ $/~\§f UI Lr) J o= E I )}</ y / o (/ / o } ± > \ j o G z < 4 z g LU 4 g= z* Lu z//( LU $ / = § \ E § § / } [ z= e z c_�_ o¢ g< e G* 4 7 G< O< e) LU Q» R 2¥ I¥$ 4 a& 11\ ;LU ($ :k 'w z e A .e :z \ \ \� ±2 �z ) 0 2 0 <z (� \ \� nA §~< z / LU $ k LU z g � � z LU I WE § City of Vail, Colorado Logo VAIL TOWN PLANNING AND ENVIRONMENTAL AGENDA MEMO MEETING DATE: June 22, 2020 ITEM/TOPIC: A request for the review of a variance from Section 14-5-2 (H): Other Requirements, Landscaping, Vail Town Code, in accordance with the provisions of Section 12-17, Variances, Vail Town Code, to allow for a variance to the required parking lot landscaping to allow for the redesign of the existing surface parking lot, located at 2109 North Frontage Road West/Vail Commons Condominiums (City Market), and setting forth details in regard thereto. (PEC20-0012) The applicant has withdrawn this application. City of Vail, Colorado Logo VAIL TOWN PLANNING AND ENVIRONMENTAL AGENDA MEMO MEETING DATE: ITEM/TOPIC: June 8, 2020 PEC Results ATTACHMENTS: File Name Description Pec results 060820.pdf June 8, 2020 PEC Results 0 PLANNING AND ENVIRONMENTAL COMMISSION TOW?J OF ffl June 8, 2020, 1:00 PM Town Council Chambers & Virtual 75 S. Frontage Road -Vail, Colorado, 81657 Call to Order 1. 1. Public comment will be accepted in-person, on a limited basis. Virtual participation is encouraged by registering in advance with the following link: Register in advance for this webinar: https://us02web.zoom.us/webinar/register/W N_3ELt2LUCTC000NEgmMBBNQ 1.2. Attendance Present: Ludwig Kurz, Karen Perez, Henry Pratt, John -Ryan Lockman, Rollie Kjesbo, Pete Seibert, Brian Gillette Absent: None Main Agenda 2.1. A request for a recommendation to the Vail Town Council for a prescribed 5 min. regulation amendment pursuant to Section 12-3-7 Amendment, Vail Town Code to amend Section 12-10-6 Parking; Off Site and Joint Facilities, Vail Town Code, to refine standards to be used in the review of such proposals and to clarify the review process and other considerations, and setting forth details in regard thereto. (PEC20-0007) The applicant has requested that this item be tabled to the June 22, 2020 meeting. Applicant: Braun Associates, Inc. Planner: Greg Roy Brian Gillette moved to table to June 22, 2020. Pete Seibert seconded the motion and it passed (7-0). 2.2. A request for the review of a variance from Section 11-6 Business and 5 min. Building Identification Signs, Vail Town Code, in accordance with the provisions of Section 11-10, Variances, Vail Town Code, to allow for a variance to the number of allowable free standing signs, located at 2109 North Frontage Road West/Vail Commons Condominiums (City Market), and setting forth details in regard thereto. (PEC20-0011) The applicant requests that this item be tabled to the June 22, 2020 meeting. Applicant: Town of Vail/Dillon Real Estate Co., represented by Zehren and Associates Planner: Jonathan Spence & Erik Gates Brian Gillette moved to table to June 22, 2020. Pete Seibert seconded the motion and it passed (7-0). 2.3. A request for the review of a variance from Section 14-5-2 (H): Other 5 min. Requirements, Landscaping, Vail Town Code, in accordance with the provisions of Section 12-17, Variances, Vail Town Code, to allow for a variance to the required parking lot landscaping to allow for the redesign of the existing surface parking lot, located at 2109 North Frontage Road West/Vail Commons Condominiums (City Market), and setting forth details in regard thereto. (PEC20-0012) The applicant has requested that this item be tabled to the June 22, 2020 meeting. Applicant: Town of Vail/Dillon Real Estate Co., represented by Zehren and Associates Planner: Jonathan Spence & Erik Gates Brian Gillette moved to table to June 22, 2020. Pete Seibert seconded the motion and it passed (7-0). 3. Approval of Minutes 3.1. May 11, 2020 PEC Results Brian Gillette moved to approve. Pete Seibert seconded the motion and it passed (7-0). 4. 1 nformational Update 4.1. West Vail Master Plan Advisory Committee Appointment Applicant: Planner: Matt Gennett, Community Development Director: Started by giving an update to the PEC about the West Vail Master Plan. The Town has hired SE Planning group to help with this plan. One action that has been started is the appointment of a community advisory committee. In speaking with the consultants and from past experience, it is recognized that this will be a much different plan from the civic area plan as this master plan is more community oriented. We started accepting letters of interest on May 13 for appointment to the advisory committee. We wanted members on the committee from various boards like Town Council and the Design Review Board. Seibert has joined as a representative from the PEC and lives in the Chamonix Townhomes in West Vail and can help represent West Vail interests in this plan. The advisory committee will meet every 4 — 6 weeks. Seibert: Thanked Matt for the opportunity. Wants to keep the line of communication wide open and is open to comments throughout the West Vail Master Plan process. 5. Adjournment Rollie Kjesbo moved to adjourn. Henry Pratt seconded the motion and it passed (7-0). The applications and information about the proposals are available for public inspection during regular office hours at the Town of Vail Community Development Department, 75 South Frontage Road. The public is invited to attend the project orientation and the site visits that precede the public hearing in the Town of Vail Community Development Department. Times and order of items are approximate, subject to change, and cannot be relied upon to determine at what time the Planning and Environmental Commission will consider an item. Please call (970) 479-2138 for additional information. Please call 711 for sign language interpretation 48 hour prior to meeting time. Community Development Department City of Vail, Colorado Logo VAIL TOWN PLANNING AND ENVIRONMENTAL AGENDA MEMO MEETING DATE: June 22, 2020 ITEM/TOPIC: An update to the Planning and Environmental Commission on the Realignment of the Gore Valley Trail in the vicinity of the Lionshead Base Area. ATTACHMENTS: File Name Description Gore Valley Trail Realignment - PEC Narrative 5.7.20.pdf Memorandum to the PEC GVT Realignment - PEC Submittal (002).pdf Gore Valley Trail Realignment Presentation TOWN OF 0) VAIL 1309 Elkhorn Drive Vail, Colorado 81657 vailgov.com MEMORANDUM Public Works/Transportation Department 970.479.2158 970.479.2166 fax To: Vail Planning and Environmental Commission (PEC) From: Vail Department of Public Works and Transportation Date: May 7, 2020 RE: Narrative for Informational Update regarding the Realignment of the Gore Valley Trail through the Lionshead Base Area. The purpose of this item is to update the PEC regarding the selected alternative design for the realignment of the Gore Valley Trail through the Lionshead ski base area. The Gore Valley Trail is the primary recreation trail through Vail from the connection with the Eagle Valley Trail near Highway 6/24 in the west and the Vail Pass trail in the east. The recreation trail is managed by the Town and passes through Vail Corporation owned property in the Lionshead area. The existing route of the recreation trail through the Lionshead ski base area creates conflicts with other uses during the busy summer season, creating congestion and safety concerns. It is important to note that, currently, the Gore Valley Trail through the Lionshead ski base area is a summer only recreational facility. The trail section is closed during the ski season between Tree Tops and the Antlers Lodge. In November 2019 the council awarded a consulting contract with Otak to perform a feasibility analysis to identify possible opportunities and costs for the realignment of recreation path. Otak completed the feasibility analysis and prepared a series of alternate design solutions which were reviewed by Vail Resorts and presented to the Town Council on April 21, 2020. Vail Resorts acknowledges the significant benefit this project brings to the base area operations, guest experience and trail user safety. Vail Resorts has been and intends to continue to be a financial partner in this project. Vail Resorts acknowledges it remains the responsibility of the Town Council to select the preferred alternative and timing for moving forward with the project. The project area was broken into 3 segments with alternatives and options for each section that could be mixed and matched according to the Council preferences. Section1 is the portion of the Gore Valley Trail immediately west of the Lionshead ski base and running under the Skier Bridge. Section 2 is the area between the Skier Bridge and the Magic Carpet/Mini Golf area and runs beneath the Eagle Bahn Gondola and Born Free Express lift, Chair 8, cables. Because most of the project impacts are in Section 2 and this section is addressed first in this discussion. Section 3 is the area between the Magic Carpet and the connection to the remainder of the Gore Valley Trail running east toward the Vail Library. Section 2 Four alternatives were presented for Section 2 which included 3 bridge configurations and on -grade trail configuration passing below the Gondola and Chair 8 lift cables. Alternative 2.2, Articulated 3 -Span Bridge was the selected alternative for its balance between aesthetics, cost and site impacts. This alternative consists of three prefabricated, steel bridge sections in lengths which vary between 49' and 81'. The bridge sections are supported on 2 intermediate piers which serve as angle points between the sections and 2 simple abutments on each end. Beginning just west of the entrance to the magic carpet on the east and passing just outside and approximately 9' below the Gondola safety net, the total length of the bridge is 208'. The width of the bridge is 12' with a 54" high steel truss railing. The grade of the bridge is essentially flat. The articulated alignment allows the bridge to by-pass the large spruce tree and adds visual interest to the alignment. Section 1 Three 3 alternatives for Section 1 which is the portion of the Gore Valley Trail west of Section 2 beneath the Skier Bridge were presented to the Council. These included reconnecting to the existing trail immediately west of the bridge and the reconstruction of approximately 200' of existing trail with a maximum slope of 13% and construction of new trail at a maximum slope of 8%. The third alternative included reestablishing a pedestrian connection to the Lionshead Village at the Skier Bridge. Alternative 1.2 and 1.3, Reduced Grade and stair way connection were selected as significant improvements to user safety and experience. Section 3 Four alternatives were considered by Staff and the design team for Section 3, which routes the trail around the magic carpet/mini-golf area and reconnects it to the Gore Valley Trail to the east. The alternatives considered were similar in scope and site impacts. Alternative 3.3 which reconnects the trail in approximately the same location as the existing alignment and provides additional trail width and striping at conflict points was selected as the preferred alternative. Discussion of Section 3 included a question regarding what to do with the existing pedestrian bridge which access the Designated Open Space parcel on the south side of the creek. Council directed staff to retain the existing bridge and provide a connection to it from the realigned Gore Valley Trail. Town of Vail Page2 J cz O C� cm E N N N .� N NCL i O N Q O � - O O � J —_ N N r m > O N .m 4-0O +� N cm U 4-0 U N 4 O •co O m .0 Q cn _0 C: - N C:cn m 3:•s c 4-0 CM U N (a c E O C: (an L co -0W -,-.JLi Co • /i'( /L /C: o E �/� cn EM Al :3" -Fn �V 0 -t O - -I--V! U r>ry Q N O O N N Q O N p O O � 0 � C� > z E• E • • • • • E 0 0 0 tin +1 C: a) E C: tin a� nz a� s C: 0 J 0 3 0 I Er U_ J LL z 0 U LU J W U_ J LL z 0 .w Q z CZ) W Q rC W W E 0 C: 3 0 LL D 4 0 tin 0 3 0 (ml --- ---------- Ln lh (ml Ln lh (ml U) LU co CO LUUJ Kf U) ui %� a `� � "� ��. ® ,� � >i' LU Otit, U) z O I -- r) z O U CD z U) X W z W 75 CD W U) P lr wayr, ��'�� ez t �P .05 rte; LL - cm Ir F l it I II tib•.{�.; cn Q ; l �i 1 ;� \ 5 ; if + X * W W _ a- U Z U) �of CE CO =� 4 CO fn C uj ui LU 1� d�l�rf/�^ 1 p�! • �y1 /E \ 14 a� Ili li I �f `Y 'vd �I��rrr ,Is� �I I';iEl��l'�, •�,,_ rl co r\. op y O W Q ± 0 tin 0 3 0 i I E Ad #: 0000591345-01 Customer: TOWN OF VAIL/PLAN DEPT/COMM DEVLM Your account number is: 1023233 PROOF OF PUBLICATION VAIL DAILY STATE OF COLORADO COUNTY OF EAGLE I, Mark Wurzer, do solemnly swear that I am Publisher of the VAIL DAILY, that the same daily newspaper printed, in whole or in part and published in the County of Eagle, State of Colorado, and has a general circulation therein; that said newspaper has been published continuously and uninterruptedly in said County of Eagle for a period of more than fifty-two consecutive weeks next prior to the first publication of the annexed legal notice or advertisement and that said newspaper has published the requested legal notice and advertisement as requested. The VAIL DAILY is an accepted legal advertising medium, only forjurisdictions operating under Colorado's Home Rule provision. That the annexed legal notice or advertisement was published in the regular and entire issue of every number of said daily newspaper for the period of 1 insertion; and that the first publication of said notice was in the issue of said newspaper dated 6/19/2020 and that the last publication of said notice was dated 6/19/2020 in the issue of said newspaper. In witness whereof, I have here unto set my hand this day, 6/19/2020. Mark Wurzer. Publisher Subscribed and sworn to before me, a notary public in and for the County of Eagle, State of Colorado this day 6/19/2020. Jerilynn Medina, Notary Public My Commission Expires: August 3, 2020 .1 ME LISPN MEDINA TT -0 Pu11 FiATf atcutnzoo NOTM ZY li12ir�Og9i9g N`/ vCfi3.¢SGpM;XPlRI:GAk3Gil572,28K' PLANNING AND ENVIRONMENTAL COMMISSION June 22, 2D20, 1:00 PM Town Council Chambers & Virtual 75 S. Frontage Road - Vail, Colorado, 81657 Call to Oder 1.1. W gtater inadvancebrthisweNnar:http,://us02web.z m.ws bi,,/register/ fJ_iBe9a3NPSwKdnAd7FOTBag 1.2. Attendance Main Agenda 2.1. Arequeslfo, a recommantlation to the Vail Town Coundl far a prescribetl regulatlon amendment pursuant to Section 12-3-7 Amendment, Vatl Town Code to amend Sedlon 12-10-6 Parking; Off Site antl Joint FadlMles, Vail Town Code, to refine standards to be used in Me review of such proposals and b darily th review process antl oher uansidenali—, and selling forlh details in regard Mereto. (PEC20-0007) 5 min. The applicant has requested this item be tabled W Me July 13,2D20 PEC eating. Applicant: Braun Associates, Inc. Planner. Greg Roy 2.2. Arequest for thereview f a variance from Section 11-6 Business and Building Applicant Town of Vail/Dillon Real Estate Co., represented by Zehren and Associates MannrJ nathan Sp8 Erik Gates 2.3. A requesl fence or the review of a variance from Section 14-5-2 (H): OMer Requirements, Landscaping, Vail Town Code, in accordance with the provisions of Section 12.17, Variances, Vail Town Code, to allow for a variance to Me required parking btlantlscaping to allow for the redesign of the aostlng surface parking lot, located at 2109 NonM1 Frontage Road WestNail Commons Condominiums (City MadceQ, and selgng forth details in regaN thereto. The applicant has wlMdrawn MIs applicatlon. Applicant: Towail/Oil n of VIm Real Estate Co., represented by Zehren and Associates Planner: Jonathan Spence & Erik Gates 3. Approval of Minutes 3.1. June 8, 2020 PEC Results 4. Adjou nment The applioub-, and information about the proposals are available for W blic inspec0on duringular of- flo, In— al the Town of Vail Is IWhe ! M attend the project odenta90 end he ae Ile —, tthat pk: h recaUe Me min eM, 75 Saudi, ahnool, the regn of Voll Community Development Deparhnent. Times antl orher of Items are approximate, suhjecl to change, and ca not be relied upon to determine atwhat time the Planning antl Environmental Commission will —id., an item. Please call (970) 479-2138 for additional information. Please call 711 for sign language interpretation 48 hour pdor to meeting time. Community Development Department Published In Me Vatl Daily June 19, 2020. 0000591345 Ad #: 0000587378-01 Customer: TOWN OF VAIL/PLAN DEPT/COMM DEVLM Your account number is: 1023233 PROOF OF PUBLICATION VAIL DAILY STATE OF COLORADO COUNTY OF EAGLE I, Mark Wurzer, do solemnly swear that I am Publisher of the VAIL DAILY, that the same daily newspaper printed, in whole or in part and published in the County of Eagle, State of Colorado, and has a general circulation therein; that said newspaper has been published continuously and uninterruptedly in said County of Eagle for a period of more than fifty-two consecutive weeks next prior to the first publication of the annexed legal notice or advertisement and that said newspaper has published the requested legal notice and advertisement as requested. The VAIL DAILY is an accepted legal advertising medium, only forjurisdictions operating under Colorado's Home Rule provision. That the annexed legal notice or advertisement was published in the regular and entire issue of every number of said daily newspaper for the period of 1 insertion; and that the first publication of said notice was in the issue of said newspaper dated 6/5/2020 and that the last publication of said notice was dated 6/5/2020 in the issue of said newspaper. In witness whereof, I have here unto set my hand this day, 6/8/2020. Mark Wurzer. Publisher Subscribed and sworn to before me, a notary public in and for the County of Eagle, State of Colorado this day 6/8/2020. Jerilynn Medina, Notary Public My Commission Expires: August 3, 2020 .1Er�E �YM!J MEp!RdF r rnavC' z VATl: Ci -0111-11 NOTARY til Rgi079i9g !A`/ vCfi%¢CGON:Xi'IRI:GAk3Gil57et.26x' THIS ITEM MAY AFFECT YOUR PROPERTY PUBLIC NOTICE NOTICE IS HEREBY GNEN thatthe Planning end Environmental Commission 0 the Town of Vall will hold a puhlic hearing in accordance wilt seotch 12- 3-8, Vail Town Code, anJune 22, 2020 at 1:00 Pm is the Town of Vail Munidpal Building. Regis:/t/ersin advancefohis webin hsu 2sw�musuebineeo srer/WN Be9Bent No new Items have been submitted M this meeting. Tabled or continued items from previous meetings may be scheduled for this meeting date. The applications and information about the po pos- alsareavailablefor public inspection during H hours at the Town of Vail Community Development Department, 75 South Frontage Road. The public Is Invited to attend site visits. Plaasecell 970A79- 2138 or visitwww.vallgov.com/Planning ror addition- al irdcrmation. Sign language Interpretaflon available upon request with 24-hour notlrlcatloq dial 711. Published June s, 2020 in the Vail Daily. 0000587378