HomeMy WebLinkAbout2020-09-15 Agenda and Supporting Documentation Town Council Evening Meeting Agenda
VAIL TO W N C O U N C IL R E G U L AR ME E TIN G
Evening Agenda
Virtual
6:00 P M, September 15, 2020
Meeting to be held Virtually (access High Five Access Media
livestream https://www.highfivemedia.org/live-five the day of
the meeting and visit https://www.vailgov.com/town-council to
participate in public comment)
Notes:
Times of items are approximate, subject to c hange, and cannot be relied upon to determine what time C ounc il will
consider an item.
Public comment will be taken on each agenda item.
Citizen participation offers an opportunity for citizens to express opinions or ask questions regarding town
services, policies or other matters of community conc ern, and any items that are not on the agenda. Please
attempt to keep c omments to three minutes; time limits established are to provide efficienc y in the c onduct of the
meeting and to allow equal opportunity for everyone wishing to speak.
1.Citizen Participation (10 min.)
2.Any action as a result of executive session
3.Proclamations
3.1.Proclamation No. 5, Series of 2020, Library Card Sign-Up Month 5 min.
Presenter(s): Dave Chapin, Mayor
4.Consent Agenda (5 min.)
4.1.August 4, 2020 Town Council Meeting Minutes
4.2.August 18, 2020 Town Council Meeting Minutes
4.3.Resolution No. 40, Series of 2020, A Resolution Approving an Amended
Operating Plan and Budget of the Vail Local Marketing District for its Fiscal
Year J anuary 1, 2020 Through December 31, 2020.
Background: See attached memo.
Staff Recommendation: Approve, approved with amendments or
deny Resolution No. 40, Series of 2020.
4.4.Pierce/Austin Architects - Architectural Services Contract Award
Background: The Vail Town Council instructed the town staff to negotiate a
mutually acceptable contract with Pierce/Austin Architects to provide
architectural services in the design, entitlement and construction of a new
combined professional office building and early childhood education center,
September 15, 2020 - Page 1 of 52
located at 111 South Frontage Road W est.
Staff Recommendation: Authorize the Town Manager to enter into a
professional services agreement contract, in a form approved by the Town
attorney, with Pierce/Austin Architects, for architectural services, in an
amount not to exceed $335,000.
4.5.V LMD 2021 Operating Plan
Background: See attached memo
Staff Recommendation: Approve 2021 V L MD Operating Plan
4.6.Resolution No. 41, Series of 2020, A Resolution of the Vail Town Council
Extending the Declaration of a Local Disaster Emergency
5.Town Manager Report
6.Action Items
6.1.Resolution No. 39, Series of 2020 A Resolution Extending the Approved
Development Plan for the Booth Heights Development
15 min.
Presenter(s): Matt Gennett, Director of Community Development
Action Requested of Council: Approve Resolution No. 39, Series of 2020
as written.
Background: The approval of the Development Plan in the Housing (H)
zone district, Conditional Use Permit (C UP), and final design for the Booth
Heights Project (P E C19-0018, P E C19-0019, and D RB19-0652,
respectively, and collectively known as the “Development Plan”) would be
extended through J une 1, 2023 via this Resolution. I f construction of the
Booth Heights Project is not commenced by such time, the Development
Plan approval shall lapse, unless otherwise extended.
Staff Recommendation: Approve Resolution No. 39, Series of 2020 as
written.
7.Public Hearings
7.1.Ordinance No. 10, Series 2020, Second Reading, An Ordinance Making
Adjustments to the Town of Vail General Fund, Marketing Fund, Capital
Projects Fund, Dispatch Services Fund, Housing Fund, and Real Estate
Transfer Tax Fund
10 min.
Presenter(s): Carlie Smith, Financial Services Manager
Action Requested of Council: Approve or approve with amendments
Ordinance No. 10, Series 2020.
Background: Please see attached memo.
Staff Recommendation: Approve or approve with amendments Ordinance
No. 10, Series 2020.
8.Adjournment
8.1.Adjournment 6:55 pm (estimate)
Meeting agendas and materials can be acc es s ed prior to meeting day on the Town of Vail webs ite
September 15, 2020 - Page 2 of 52
www.vailgov.com. All town c ouncil meetings will be streamed live by High F ive Ac cess Media and available
for public viewing as the meeting is happening. T he meeting videos are als o posted to High F ive Ac cess Media
website the week following meeting day, www.highfivemedia.org.
P leas e c all 970-479-2136 for additional information. S ign language interpretation is available upon reques t with
48 hour notification dial 711.
September 15, 2020 - Page 3 of 52
VA I L TO W N C O UNC I L A G E ND A ME MO
I T E M /T O P I C: Proclamation No. 5, Series of 2020, L ibrary Card S ign-Up Month
P RE S E NT E R(S ): Dave Chapin, Mayor
AT TAC H ME N TS:
Description
Proclamantion No. 5 Series of 2020
September 15, 2020 - Page 4 of 52
PROCLAMATION NO. 5, SERIES OF 2020
Library Card Sign-up Month
WHEREAS, a library card is the most essential school supply of all; and,
WHEREAS, libraries and librarians play a crucial role in the education and development
of children;
WHEREAS, libraries offer a variety of programs to stimulate an interest in reading and
learning;
WHEREAS, library resources serve students of all ages, from early literacy to STEAM
programs to research databases;
WHEREAS, signing up for a library card is the first step on the path towards academic
achievement and lifelong learning;
WHEREAS, a library card gives students the tools that foster success in the classroom
and beyond;
WHEREAS, librarians create welcoming and inclusive spaces for students of all
backgrounds to learn together and engage with one another;
WHEREAS, a library card empowers all people to pursue their dreams and explore new
passions and interests; and
WHEREAS, libraries are constantly transforming and expanding services to meet the
evolving needs of their communities;
NOW, THEREFORE, the Mayor and Vail Town Council do hereby proclaim our support and
proclaim September National Library Card Sign-up Month in Vail, CO, and encourage everyone
to sign up for their own library card today.
.
Dated this 15th day of September 2020.
Vail Town Council Attest:
___________________________
Dave Chapin, Mayor Tammy Nagel, Town Clerk
September 15, 2020 - Page 5 of 52
VA I L TO W N C O UNC I L A G E ND A ME MO
I T E M /T O P I C: A ugust 4, 2020 Town Council Meeting Minutes
AT TAC H ME N TS:
Description
August 4, 2020 Town Council Meeting Minutes
September 15, 2020 - Page 6 of 52
Town Council Meeting Minutes of August 4, 2020 Page 1
Vail Town Council Meeting Minutes
Tuesday, August 4, 2020
6:00 P.M.
Due to the Town’s Disaster Declaration of March 17, 2020 related to the COVID-19 virus, the
meeting was held in Vail Town Council Chambers and with virtual access provided through
Zoom.
The regular meeting of the Vail Town Council was called to order at approximately 6:00 P.M. by
Mayor Chapin.
Members present: Dave Chapin, Mayor
Kim Langmaid, Mayor Pro Tem
Jenn Bruno
Travis Coggin
Kevin Foley
Jen Mason
Brian Stockmar
Staff members present: Scott Robson, Town Manager
Patty McKenny, Assistant Town Manager
Matt Mire, Town Attorney
Tammy Nagel, Town Clerk
1. Citizen Participation
Pete Feistmann, Vail resident quoted a letter from Vail Resort CEO Rob Katz supporting face
masks indoors and outdoors. Feistmann asked council to mandate face coverings indoors and
outdoors.
Amanda Blevins, Vail Jazz representative, reviewed the schedule for Vail Jazz. Blevins thanked
Town Council and staff for supporting Jazz in the Park on Friday evenings in Ford Park.
Paul Graf, Children’s Garden of Learning board member, asked council to extend the lease
through until Sept. 2022 until a permanent location is secured. Graf stated there was a petition
signed by 335 people requesting the same. Do not put that Gem in the community in jeopardy.
2. Any action as a result of executive session
There was none.
3. Appointments for Boards and Commissions
3.1. Design and Review Board (DRB) Appointment
Presenter(s): Dave Chapin, Mayor
Action Requested of Council: Motion to appoint one member to serve on DRB for a partial term
ending March 31, 2022.
September 15, 2020 - Page 7 of 52
Town Council Meeting Minutes of August 4, 2020 Page 2
Langmaid made a motion to appoint Joe St. John to a partial term ending March 31, 2022; Foley
seconded the motion passed (7-0).
4. Consent Agenda
4.1. Resolution No. 30 Series of 2020, an EHU exchange on a home located at 1225
Westhaven Lane, Unit, authorizing the Town Manager to execute a deed restriction
release and approving the request for an exchange of an employee housing unit,
pursuant to Section 12-13-5.
Langmaid made a motion to approve Resolution No. 30, Series of 2020; Stockmar seconded
the motion passed (7-0).
4.2. Resolution No.31, Series of 2020, A Resolution Approving a Challenge Cost Share
Agreement Between the Town of Vail and the USDA, Forest Service, White River National
Forest.
Langmaid made a motion to approve Resolution No. 31, Series of 2020; Foley seconded the
motion passed (7-0).
4.3. Resolution No. 32, Series of 2020, a resolution adopting the Policy Statement for
the Colorado Communities for Climate Action for 2020-2021 and setting forth details in
regard thereto.
Langmaid made a motion to approve Resolution No. 32, Series of 2020; Foley seconded the
motion passed (7-0).
4.4. Resolution No. 33, Series of 2020, A Resolution of the Vail Town Council
Authorizing the Town Manger to enter into an Intergovernmental Agreement with the
Colorado Department of Revenue regarding Sales and Use Tax Software ("SUTS")
Langmaid made a motion to approve Resolution No. 33, Series of 2020; Foley seconded the
motion passed (7-0).
4.5. Resolution No. 34, Series of 2020, A Resolution of the Vail Town Council
Extending the Declaration of a Local Disaster Emergency
Langmaid made a motion to approve Resolution No. 34, Series of 2020; Stockmar seconded
the motion passed (7-0).
4.6. An escrow agreement between the Town of Vail and ChargePoint.
Background: The Town of Vail has received a grant in the amount of $200,091, for four Level III,
DC fast charge electric vehicle charging stations from the State of Colorado, facilitated by
ChargePoint, to be installed in the Lionshead Parking Structure. The donation agreement
(Attachment A), has already been executed. The escrow agreement (Attachment B) allows the
funds to be held and dispersed.
September 15, 2020 - Page 8 of 52
Town Council Meeting Minutes of August 4, 2020 Page 3
Staff Recommendation: Direct the Town Manager to execute the escrow agreement between
the Town of Vail and ChargePoint.
Langmaid made a motion to authorize the Town Manager to execute the escrow agreement with
ChargePoint; Foley seconded the motion passed (7-0).
5. Town Manager Report
Robson had nothing to report.
6. Presentations / Discussion
6.1. Town Council’s Alternative Housing Sites Initiative Update
Presenter(s): Scott Robson, Town Manager
Action Requested of Council: Informational only.
Background: The Town Manager will present a brief update about the Town Council’s
alternative housing sites initiative, the development of deed restricted housing and a new future
location for the child learning facility.
Robson reported a modified MOU would be presented once there are mutually agreed upon
modifications by the partners. Discussions were continuing with Children's Garden of Learning
representatives on a future location. Based on public input received at the Council meeting on
July 21st, staff would continue to work on a diverse number of components associated with
forest health in East Vail on USFS land, deed restricted housing, and an MOU with the nonprofit
Children’s Garden of Learning focused on securing a permanent location for their facility.
Langmaid noted these topics are complex & involve numerous partners. She stated that if
everyone sticks with it, the end result would be great.
Mason agreed and stated an initiative of this magnitude takes time.
There were no further comments from council.
7. Action Items
7.1. Resolution No. 35, Series of 2020, A Resolution of the Vail Town Council
Establishing the Vail Commercial Rent Relief Program and Directing the Town Manager
to Provide for the Proper Administration of the Vail Commercial Rent Relief Program
Presenter(s): Mia Vlaar, Economic Development Director
Action Requested of Council: Approve, approve with amendments or deny Resolution No. 35,
Series of 2020
September 15, 2020 - Page 9 of 52
Town Council Meeting Minutes of August 4, 2020 Page 4
Background: The Vail business community has requested the Town develop a rent relief
program for commercial business owners, a program that would be funded and facilitated by the
Town. The Resolution approves the recommended program to support Vail’s economic recovery
with a commercial rent relief program for local storefront businesses.
Vlaar presented Resolution No. 35, Series of 2020 to council stating the rent relief program was
established to assist the smaller businesses in Vail who were struggling due to the current
health crisis. The program currently had 1Million and would assist businesses up to $15,000.
Council spoke in favor of the program.
There was no public comment.
Foley made a motion to approve Resolution No. 35, Series of 2020; Coggin seconded the
motion passed (7-0).
7.2. An Ordinance Amending Title 4, Chapter 3 of the Vail Town Code to Define
Economic Nexus and Update Methods for Collection and Remittance of Sales Tax.
Presenter(s): Alex Jakubiec, Revenue Manager
Action Requested of Council: Approve, approve with amendments or deny Ordinance No.9,
Series 2020 upon first reading.
Background: Following the 2018 Supreme Court decision in South Dakota vs Wayfair Colorado
began the process of complying with destination based sales tax collections. To simplify and
create a less burdensome remittance process for remote sellers, the State of Colorado created
a tax simplification software allowing a single point of remittance. As part of participating in this
software, adoption of Ordinance No. 9, Series 2020 will update the town code to modify and add
certain standard definitions to the town's sales tax code.
Staff Recommendation: Approve, or approve with amendments Ordinance No.9, Series 2020
upon first reading.
Jakubiec reviewed Ordinance No. 9, Series of 2020 upon first reading. Jakubiec stated the
adoption of the SUTS system would help the Town to reinforce sales tax collections from a
larger portion of remote vendors with the addition of a new definition of Economic Nexus. Local
businesses would continue to file their tax directly with the town and carry a business license.
There was no public comment.
Mason made a motion to approve Ordinance No. 9, series of 2020 upon first reading; Stockmar
seconded the motion passed (7-0).
8. Public Hearings
8.1. Ordinance No. 8, Series 2020, Second Reading, An Ordinance Making
Adjustments to the Town of Vail General Fund.
September 15, 2020 - Page 10 of 52
Town Council Meeting Minutes of August 4, 2020 Page 5
Presenter(s): Carlie Smith, Financial Services Manager
Action Requested of Council: Approve or approve with amendments Ordinance No. 8, Series
2020.
Background: Please see attached memo.
Staff Recommendation: Approve or approve with amendments Ordinance No. 8, Series 2020.
Smith reviewed Ordinance No. 8, Series of 2020 upon second reading stating the only change
since the first reading was the $20,000 placeholder requested by council for the Farmer’s
Market.
Mason asked for support to have the $20,000 for the COVID efforts of the Farmer’s Market to
be removed from the supplement since the Commission of Special Events would be reviewing
the request tomorrow in their meeting.
Bruno requested another supplemental to come in front of council quickly after the local
restaurants report back with ideas for restaurant outdoor seating.
Foley made a motion to approve Ordinance 8, Series of 2020 upon second reading with the
removal of the $20,000 for the Farmers’ Market; Coggin seconded the motion passed (7-0).
There being no further business to come before the council, Foley moved to adjourn the
meeting; Coggin seconded the motion which passed (7-0) and the meeting adjourned at 6:46
p.m.
Respectfully Submitted,
Attest: __________________________________
Dave Chapin, Mayor
___________________________________
Tammy Nagel, Town Clerk
September 15, 2020 - Page 11 of 52
VA I L TO W N C O UNC I L A G E ND A ME MO
I T E M /T O P I C: A ugust 18, 2020 Town Council Meeting Minutes
AT TAC H ME N TS:
Description
August 18, 2020 Town Council Meeting Minutes
September 15, 2020 - Page 12 of 52
Town Council Meeting Minutes of August 18, 2020 Page 1
Vail Town Council Meeting Minutes
Tuesday, August 18, 2020
6:00 P.M.
Due to the Town’s Disaster Declaration of March 17, 2020 related to the COVID-19 virus, the
meeting was held in Vail Town Council Chambers and with virtual access provided through
Zoom.
The regular meeting of the Vail Town Council was called to order at approximately 6:00 P.M. by
Mayor Chapin.
Members present: Dave Chapin, Mayor
Kim Langmaid, Mayor Pro Tem
Jenn Bruno
Travis Coggin
Kevin Foley
Jen Mason
Brian Stockmar
Staff members present: Scott Robson, Town Manager
Patty McKenny, Assistant Town Manager
Matt Mire, Town Attorney
Tammy Nagel, Town Clerk
1. Citizen Participation
There was none.
2. Any action as a result of executive session
There was none.
3. Consent Agenda
3.1. July 7, 2020 Town Council Meeting Minutes
Foley made a motion to approve the July 7, 2020 Town Council meeting minutes; Stockmar
seconded the motion passed (7-0).
3.2. July 21, 2020 Town Council Meeting Minutes
Coggin made a motion to approve the July 21, 2020 Town Council meeting minutes; Foley
seconded the motion passed (7-0).
3.3. Resolution No. 36, Series of 2020, A Resolution Approving and Intergovernmental
Agreement Between the Town of Vail and the Eagle County Clerk and Recorder
Concerning a Coordinated Election on November 3, 2020.
September 15, 2020 - Page 13 of 52
Town Council Meeting Minutes of August 18, 2020 Page 2
Coggin made a motion to authorize the Town Manager to enter into an intergovernmental
agreement with Eagle County Clerk and Recorder concerning a coordinated election on
November 3, 2020; Foley seconded the motion passed (7-0).
3.4. Vail Bus Barn Electric Bus Chargers Contract Award
Background: The price of the chargers was procured through the Sourcewell. a cooperative
purchasing community combining the buying power of 50,000 government, education, and
nonprofit organizations. This purchase is eligible to be reimbursed by the grant the town
received for the conversion of the town shop to electric charging. The project will be completed
this fall.
Staff Recommendation: Authorize the Town Manager to enter into an agreement, in a form
approved by the Town Attorney, with Chargepoint to purchase four electric charges and
associated equipment for the Vail Bus Storage facility at Public Works in the amount not to
exceed $ 226,596.
Coggin made a motion to authorize the Town Manager to enter into an agreement with
Chargepoint in amount not to exceed $226,596.00; Foley seconded the motion passed (7-0).
4. Town Manager Report
Matt Gennett, Community Development Director, provided council a review of the work staff has
been doing to create a data base regarding town wide housing inventory pursuant to council’s
request at an earlier meeting. This had begun with West Vail Master Plan conditions analysis.
Scott Robson, Town Manager, noted the smoke and air quality from the Grizzly Creek fire
occurring in the Glenwood Springs Canyon. Robson thanked Town of Vail Police Chief, Dwight
Henninger and Mark Novak,Town of Vail Fire Chief, for their efforts in assisting with emergency
command post for the fire.
5. Presentations / Discussion
5.1. Update about Town Council Initiative related to Children’s Garden of Learning
Relocation
Presenter(s): Scott Robson, Town Manager
Background: An update will be presented about progress made with CGL discussions to
relocate their facility. The town continues the dialogue with CGL to outline a memo of
understanding showing support to CGL in facilitating the relocation of the facility, in both a
temporary and permanent capacity. The Council’s initiative for playing a role in helping make
improvements in child-care service offerings will also involve broader regional conversations
with other agencies and Vail businesses.
Robson provided council an overview of the progress concerning the relocation of Children’s
Garden of Learning’s facility. Robson stated early childhood education was also of a critical
nature and the town was committed to no gaps in service regarding Children's Garden of
September 15, 2020 - Page 14 of 52
Town Council Meeting Minutes of August 18, 2020 Page 3
Learning relocation. A memorandum of understanding was being prepared on this topic to be
reviewed on Sept.1. Council member Coggin would continue to represent the Town Council at
the meetings with CGL.
George Ruther, Housing Director, spoke to council about staff’s efforts to find a temporary
location for CGL for up to 5 years until a permanent location is created. Schematic designs are
being created for the west muni building that houses Community Development. Ruther stated
the project budget and sources of funding would be required for a temporary facility as well as a
conditional use permit for the west muni building site. A plan for the temporary relocation of
town services was also required. Staff was working with RA Nelson on cost estimates for a
design-build scenario. Ruther stressed the timeline of 13 months to accomplish the tasks that
would need to be completed in the desired timeline.
Council thanked staff for all their efforts regarding this subject.
6. Action Items
6.1. Resolution No. 37 Series of 2020, A Resolution Approving a First Amendment to
Development Agreement Between the Town of Vail and Crossroads East One, LLC
Presenter(s): Matt Mire, Town Attorney
Background: The Town and Crossroads East One, LLC, entered into a Development Agreement
dated July 25, 2006. The Town and Crossroads wish to amend the Development Agreement to
allow for a renovation to occur within the Solaris development as set forth the First Amendment
to Development Agreement attached as Exhibit A to Resolution Number 37, Series 2020.
Mire, reviewed Resolution No. 37, Series of 2020 with council. This was an amendment to the
2006 Development Agreement between the Town and Crossroads East One LLC. The
amendment allows the owner to operate two movie screens instead of three and for the owner
to provide another public amenity such as a nightclub.
Sharon Cohen, Crossroads East One LLC representative, thanked council for considering this
amendment.
Mason made a motion to approve Resolution No. 37, Series of 2020; Coggin seconded the
motion passed (7-0).
7. Public Hearings
7.1. Second Reading of Ordinance No. 9, Series of 2020, An Ordinance Amending Title
4, Chapter 3 of the Vail Town Code to Define Economic Nexus and Update Methods for
Collection and Remittance of Sales Tax.
Presenter(s): Alex Jakubiec, Revenue Manager
Action Requested of Council: Approve, approve with amendments or deny Ordinance No.9,
Series 2020 upon second reading.
September 15, 2020 - Page 15 of 52
Town Council Meeting Minutes of August 18, 2020 Page 4
Background: Following the 2018 Supreme Court decision in South Dakota vs Wayfair, Colorado
began the process of complying with destination-based sales tax collections. To simplify and
create a less burdensome remittance process for remote sellers, the State of Colorado created
a tax simplification software allowing a single point of remittance. As part of participating in this
software, adoption of Ordinance No. 9, Series 2020 will update the town code to modify and add
certain standard definitions to the town's sales tax code.
Staff Recommendation: Approve, or approve with amendments Ordinance No.9, Series 2020
upon second reading.
Jakubiec, Revenue Manager, reviewed Ordinance No. 9, Series of 2020 with council stating
there have been no changes since the first reading.
Foley made a motion to approve Ordinance No. 9, Series of 2020 upon second reading; Coggin
seconded the motion passed (7-0).
There being no further business to come before the council, Foley moved to adjourn the
meeting; Coggin seconded the motion which passed (7-0) and the meeting adjourned at 6:42
p.m.
Respectfully Submitted,
Attest: __________________________________
Dave Chapin, Mayor
___________________________________
Tammy Nagel, Town Clerk
September 15, 2020 - Page 16 of 52
VA I L TO W N C O UNC I L A G E ND A ME MO
I T E M /T O P I C: Resolution No. 40, S eries of 2020, A Resolution Approving an Amended
Operating Plan and B udget of the Vail L ocal Marketing District for its Fiscal Year J anuary 1, 2020
Through December 31, 2020.
B AC K G RO UND: S ee attached memo.
S TAF F RE C O M M E ND AT IO N: A pprove, approved with amendments or deny Resolution No.
40, S eries of 2020.
AT TAC H ME N TS:
Description
Resolution 40 V LMD 3 Supplemental
September 15, 2020 - Page 17 of 52
TO:
FROM:
DATE:
Vail Town Coucil
The Vail Local Marketing District
September 15, 2020
SUBJECT: Vail Local Marketing District Third Supplemental
I.SUMMARY
The purpose of this supplemental is to increase lodging tax revenue forecasts beyond
what was budgeted during the Crisis Phase of the recession plan in the second
supplemental based on year to date collections.
The VLMDAC is also requesting to supplement $52,000 to accommodate new initiatives
that will kick-start 2021 objectives.
II.REVENUE UPDATE
Earlier this year, the VLMD decreased lodging tax collections by $1.8M (48%) in response
to the COVID-19 pandemic. Spring and summer lodging tax collections have since been
better than expected. Year to date lodging tax collections (through July) total $1.9M, a
21.6% increase from the amended budget and 21.5% decrease from 2019 actuals. With
this additional information, the VLMDAC has conservatively updated forecasts and
proposes to increase current year budgeted lodging tax collections by $525,000 to
$2,390,840. This full year projection is a decrease of 35.5% from 2019.
Separately, the VLMD collected an additional $200K in back taxes related to a state-wide
lawsuit. The additional revenue will be used to replenish the fund balance to 37%
(previously projected at 17%) and to increase marketing efforts in 2021.
III.NEW OPPORTUNITIES
1.Lodging Liaison ($12,000): The enhancement of Lodging partners relationships is a
primary objective for 2021. To best impact 2021 summer marketing efforts, the
addition of a Lodging Liaison starting in 2020 is being recommended. The goal is to
September 15, 2020 - Page 18 of 52
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create a cohesive voice for the lodging community and create open communication
and regular reporting channels between the VLMDAC and the lodging community.
2.Data Systems Roadmap ($40,000): With Database growth as a primary objective
for 2021, it is recommended that a Data Systems Roadmap build start in 2020 to
best impact 2021 summer marketing efforts. This roadmap will complement and
increase effectiveness of current data systems in place with a 3-year outlook.
IV.BUDGET SHIFTS
1.$11,400 from Public Relation Expenses to Photo/Video Asset Acquisition
Additional Asset (photo/video) Acquisition: To include patio dining, village lifestyle
and social distanced event
2.$2,000 from Intercept Survey to Social Channel Growth
Social Channel Growth is part of our data systems growth and this will allow for
strategic dedication to the channels, year-round
3.$1,500 from Trip Giveaway to Enhanced Website Server
The existing website server has a five second load time, creating a poor user
experience. Pantheon, a server specializing in Word Press sites, has a less than
one second load time
4.$243,587 from Destination media to Front Range media
5.$191,309 from Photo/Video asset capture to Branding for new creative in response
to COVID 19, eliminating the large brand photo/video shoot
V.ACTION REQUESTED OF VAIL LOCAL MARKETING DISCTRICT
The Vail Local Marketing District Advisory Council recommends that the Vail Local
Marketing District approve the 2020 amended budget resulting in an ending fund
balance of $1,327,713 or 36% of annual revenues, above the 25% minimum.
September 15, 2020 - Page 19 of 52
2020 Budget
1st
Supplemental
2020 Amended
Budget
2nd
Supplemental-
Crisis
2020
Amended
Budget
3rd
Supplemental
Proposed 2020
Amended
Budget
Income
Lodging Tax 3,590,000 3,590,000 (1,724,160) 1,865,840 525,000 2,390,840
PY Lodging Tax - - - 208,765 208,765
Interest Income 2,000 2,000 2,000 2,000
Total Income 3,592,000 - 3,592,000 (1,724,160) 1,867,840 733,765 2,601,605
Expense
Destination 1,014,512 (15,000) 999,512 (331,603) 667,909 (231,587) 436,322
International 205,000 205,000 (189,332) 15,668 15,668
Front Range 223,000 223,000 (21,500) 201,500 243,587 445,087
Groups and Meetings 680,738 680,738 (156,148) 524,590 524,590
Public Relations Expenses 92,500 92,500 (19,550) 72,950 72,950
Content/Influencer Strategy 83,750 10,850 94,600 (50,350) 44,250 44,250
Photography / Video 218,000 25,014 243,014 (14,705) 228,309 (191,309) 37,000
Research 85,000 85,000 (10,000) 75,000 75,000
Web Site 17,000 60,295 77,295 66,215 143,510 143,510
Admin Miscellaneous 8,000 8,000 0 8,000 8,000
Email Marketing - - - -
Branding 249,500 249,500 (128,500) 121,000 191,309 312,309
Professional Fees
Database Warehousing and Research 112,500 72,000 184,500 (79,010) 105,490 40,000 145,490
Website Marketing - 10,000 10,000 (10,000)- -
Vail App 10,000 10,000 (4,501) 5,499 5,499
Legal and Accounting 25,000 25,000 25,000 25,000
Contingency 50,000 20,000 70,000 (70,000)- -
Advertising Agent Fees 148,000 148,000 (62,375) 85,625 85,625
Marketing Coordination-TOV 95,000 95,000 (14,500) 80,500 80,500
Marketing Coordination-VVP 40,000 40,000 0 40,000 40,000
Professional Fees - MYPR 117,500 117,500 (15,300) 102,200 102,200
Total Professional Fees 598,000 102,000 700,000 (255,686) 444,314 40,000 484,314
Special Event Funding
Special Event Funding - 3,841 3,841 (3,841) - -
Event Liaison 25,000 25,000 25,000 25,000
Total Special Events 25,000 3,841 28,841 25,000 - 25,000
Total Expense 3,500,000 187,000 3,687,000 (1,115,000) 2,572,000 52,000 2,624,000
Revenue over (Under) Expenditures 92,000 (187,000) (95,000) (704,160) 681,765 (22,395)
Beginning Fund Balance 962,453 1,350,108 1,350,108 1,350,108
Ending Fund Balance 1,054,453 1,255,108 645,948 1,327,713
Fund Balance (25% required)29%35%17%36%
VAIL LOCAL MARKETING DISTRICT 2020 AMENDED BUDGET
SUMMARY OF REVENUE EXPENDITURES AND CHANGES IN FUND BALANCE
September 15, 2020 - Page 20 of 52
Resolution No. 40, Series of 2020
RESOLUTION NO. 40
SERIES OF 2020
A RESOLUTION APPROVING AN AMENDED OPERATING PLAN AND
BUDGET OF THE VAIL LOCAL MARKETING DISTRICT, FOR ITS FISCAL
YEAR JANUARY 1, 2020 THROUGH DECEMBER 31, 2020
WHEREAS, the Town of Vail (the “Town”), in the County of Eagle and State of
Colorado is a home rule municipal corporation duly organized and existing under the
laws of the State of Colorado and the Town Charter (the “Charter”); and
WHEREAS, the members of the Town Council of the Town (the “Council”) have
been duly elected and qualified; and
WHEREAS, C.R.S. §29-25-110 requires the Council’s annual approval of the
operating plan the Vail Local Marketing District (the “VLMD”).
NOW THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE
TOWN OF VAIL, COLORADO THAT:
Section 1. The Council approves the operating plan and budget of the VLMD
for marketing related expenditures beginning on the first day of January, 2020, and
ending on the 31st day of December, 2020.
Section 2. This Resolution shall take effect immediately upon its passage.
INTRODUCED, PASSED AND ADOPTED at a regular meeting of the Town Council of
the Town of Vail held this 15th day of September, 2020.
___________________________________
Dave Chapin, Town Mayor
Attested:
_________________________
Tammy Nagel, Town Clerk
September 15, 2020 - Page 21 of 52
VA I L TO W N C O UNC I L A G E ND A ME MO
I T E M /T O P I C: Pierce/A ustin Architects - Architectural Services Contract Award
AC T IO N RE Q UE S T E D O F C O UNC I L: Formal action for approval of contract.
B AC K G RO UND: The Vail Town Council instructed the town staff to negotiate a mutually
acceptable contract with Pierce/A ustin Architects to provide architectural services in the design,
entitlement and construction of a new combined professional office building and early childhood
education center, located at 111 S outh F rontage Road West.
S TAF F RE C O M M E ND AT IO N: A uthorize the Town Manager to enter into a professional
services agreement contract, in a form approved by the Town attorney, with Pierce/A ustin
A rchitects, for architectural services, in an amount not to exceed $335,000.
AT TAC H ME N TS:
Description
Vail Town Council Architectural Services Authorization 09152020
September 15, 2020 - Page 22 of 52
To: Vail Town Council
From: George Ruther, Housing Director
Date: September 15, 2020
Subject: Architectural Services Contract Award-Children’s Garden of Learning Temporary
Facility
I. SUMMARY
The Town of Vail has committed to facilitating the relocation of the Children’s Garden of
Learning from their current location on the town-owned Middle Creek Lot 3. The Vail
Town Council has publicly acknowledged the importance of accommodating early
childhood education within the community and this collaborative effort with the
Children’s Garden of Learning Board reinforces that acknowledgement.
To that end, the Vail Town Council instructed the town staff to negotiate a mutually
acceptable contract with Pierce/Austin Architects to provide architectural services in the
design, entitlement and construction of a new temporary location for the early childhood
education center. Pierce/Austin Architects is currently retained by the Town under a
separate agreement for architectural services to complete schematic designs and
feasibility analysis.
II. ACTION REQUESTED
Town staff is requesting the Vail Town Council act on the following question:
Is the Town Manager authorized to enter into a professional services
agreement contract, in a form approved by the Town attorney, with
Pierce/Austin Architects, for architectural services to design, entitle and
construct a new temporary early childhood education center?
III. RECOMMENDATION
Town staff recommends that the Vail Town Council authorize the Town Manager to
enter into a professional services agreement contract, in a form approved by the Town
attorney, with Pierce/Austin Architects, for architectural services, in an amount not to
exceed $335,000.
September 15, 2020 - Page 23 of 52
VA I L TO W N C O UNC I L A G E ND A ME MO
I T E M /T O P I C: V L MD 2021 Operating Plan
B AC K G RO UND: S ee attached memo
S TAF F RE C O M M E ND AT IO N: A pprove 2021 V L MD Operating P lan
September 15, 2020 - Page 24 of 52
VA I L TO W N C O UNC I L A G E ND A ME MO
I T E M /T O P I C: Resolution No. 41, S eries of 2020, A Resolution of the Vail Town Council
E xtending the Declaration of a L ocal Disaster Emergency
AT TAC H ME N TS:
Description
Resolution No. 41, Series of 2020
September 15, 2020 - Page 25 of 52
1
RESOLUTION NO. 41
SERIES 2020
A RESOLUTION OF THE VAIL TOWN COUNCIL EXTENDING THE
DECLARATION OF A LOCAL DISASTER EMERGENCY
WHEREAS, on March 10, 2020, the Governor of the State of Colorado recognized
the COVID-19 pandemic and declared a state of emergency;
WHEREAS, on March 13, 2020, the Town Manager declared a disaster
emergency in and for the Town of Vail, Colorado, pursuant to the Colorado Disaster
Emergency Act, C.R.S. § 24-33.5-701, et seq. (the "Act"), and Section 13.5 of the Town's
Home Rule Charter;
WHEREAS, on March 17, 2020, the Town Council ratified the Town Manager’s
Declaration and extended it for 30 days;
WHEREAS, the Town Council has continued to further extend the Town Manager’s
Declaration in accordance with state law; and
WHEREAS, the emergency conditions caused by the COVID -19 pandemic, as
defined by C.R.S. § 24-33.5-702 and the Charter, persist and require additional and
sustained action by the Town.
NOW THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE
TOWN OF VAIL:
Section 1. The Declaration of a Disaster Emergency in and for the Town of Vail,
a copy of which is attached, is hereby extended until rescinded by further action of the
Town Council.
Section 2. This Resolution shall take effect immediately.
INTRODUCED, READ, APPROVED AND ADOPTED THIS 15th DAY OF
September 2020.
______________________________
Dave Chapin, Mayor
ATTEST:
____________________________
Tammy Nagel, Town Clerk
September 15, 2020 - Page 26 of 52
RESOLUTION NO. 12
SERIES 2020
A RESOLUTION OF THE VAIL TOWN COUNCIL DECLARING A LOCAL
DISASTER EMERGENCY
WHEREAS, on March 10, 2020, the Governor of the State of Colorado recognized
the COVID-19 pandemic and declared a state of emergency;
WHEREAS, on March 13, 2020, the Town Manager declared a disaster
emergency in and for the Town of Vail, Colorado, pursuant to the Colorado Disaster
Emergency Act, C.R.S. § 24-33.5-701, et seq. (the "Act"), and Section 13.5 of the Town's
Home Rule Charter;
WHEREAS, pursuant to the Act, the Town Manager's unilateral declaration is only
effective for a period of 7 days, and formal action of the Town Council is required to extend
the declaration beyond 7 days; and
WHEREAS, the emergency conditions caused by the COVID-19 pandemic, as
defined by C.R.S. § 24-33.5-702 and the Charter, persist and require additional and
sustained action by the Town.
NOW THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE
TOWN OF VAIL:
Section 1. The Town Manager's March 13, 2020 declaration of a disaster
emergency in and for the Town of Vail, a copy of which is attached hereto, is hereby
ratified and extended.
Section 2. The following actions taken and the following regulations adopted by
the Town Manager pursuant to Section 13.5 of the Charter are ratified and confirmed.
a. Adopted and Extended Town of Vail Virtual Meeting Policy.
b. Authorized the suspension of the collection of all sales tax payments.
Effective March 17, tax returns shall continue to be filed in a timely
manner, however no payment of taxes is required until further notice.
Section 3. Emergency appropriations necessary to protect health, property or
the public peace may be adopted by emergency ordinance pursuant to Section 9.10(b)
of the Charter.
Section 4. Pursuant to C.R.S. § 24-33.5-709(1), this Order shall be given
prompt and general publicity and shall be filed promptly with the Town Clerk, the Eagle
County Clerk and Recorder, and the Colorado Office of Emergency Management.
Section 5. This Declaration shall be effective for 30 days and may be extended
or terminated by additional action of the Town Council.
1
Resolution No. 12, Series of 2020
September 15, 2020 - Page 27 of 52
INTRODUCED, READ, APPROVED AND ADOPTED THIS 17TH DAY OF MARCH
2020.
hapin, Mayor
ATIEST:
2
Resolution No. 12, Series of 2020
September 15, 2020 - Page 28 of 52
3/16/2020
FILESERVER2019\REDIRECTED$\SBIBBENS\DESKTOP\VIRTUAL MEETING POLICY.DOCX
TOWN OF VAIL
REMOTE MEETING POLICY
I. Purpose.
The purpose of this Policy is to specify the circumstances under which meetings
of the Town Council and other Town boards, committees and commissions may be held
without the physical presence of the members, Town staff or the public at the designated
meeting location (a "Remote Meeting").
II. Procedure.
A. General. Remote Meetings are appropriate only in emergency situations
when meeting in-person is not practical or prudent due to a health pandemic or other
emergency.
B. Conditions. Remote Meetings may be held if all of the following conditions
are met:
1. The State of Colorado or the Town or both have declared a state of
emergency.
2. The members can hear one another and can hear or read all discussion
and testimony in a manner designed to provide maximum notice and participation.
3. The public has the opportunity to participate to the greatest extent possible.
4. Hearings on quasi-judicial matters shall only be held with the prior written
consent of the applicant, in which the applicant waives any legal challenge to the
hearing being conducted at a Remote Meeting.
5. All votes shall be conducted by roll call. Each member may vote on all
matters at a Remote Meeting in the same manner as other meetings.
6. Minutes of the meeting shall be taken in the same manner as other
meetings.
C. Determination. The decision to hold a Remote Meeting shall be made by
the Mayor or the chair of the board, commission or committee, and arrangements shall
be made, to the extent possible, to ensure full and timely notice is given to the public.
Notice shall set forth the time of the meeting as well as the fact it will be a Remote
Meeting.
IV. Applicability.
Upon implementation, this Policy will apply to regular and special meetings,
including study sessions, of the Town Council, as well as meetings of other Town boards,
committees and commissions.
September 15, 2020 - Page 29 of 52
2
3/16/2020
FILESERVER2019\REDIRECTED$\SBIBBENS\DESKTOP\VIRTUAL MEETING POLICY.DOCX
V. Reasonable Accommodation.
The Town shall provide reasonable accommodations and shall waive or modify
provisions of this Policy as necessary to provide disabled individuals full and equal access
to Remote Meetings.
September 15, 2020 - Page 30 of 52
VA I L TO W N C O UNC I L A G E ND A ME MO
I T E M /T O P I C: Resolution No. 39, S eries of 2020 A Resolution Extending the Approved
Development Plan for the Booth Heights Development
P RE S E NT E R(S ): Matt Gennett, Director of Community Development
AC T IO N RE Q UE S T E D O F C O UNC I L: A pprove Resolution No. 39, Series of 2020 as written.
B AC K G RO UND: The approval of the Development P lan in the Housing (H) zone district,
Conditional Use P ermit (C UP ), and final design for the B ooth Heights P roject (P E C19-0018,
P E C19-0019, and D R B19-0652, respectively, and collectively known as the “Development P lan”)
would be extended through J une 1, 2023 via this Resolution. I f construction of the B ooth Heights
P roject is not commenced by such time, the Development Plan approval shall lapse, unless
otherwise extended.
S TAF F RE C O M M E ND AT IO N: A pprove Resolution No. 39, Series of 2020 as written.
AT TAC H ME N TS:
Description
Staff Memorandum
Resolution
September 15, 2020 - Page 31 of 52
TO: Vail Town Council
FROM: Matt Gennett, Community Development Director
DATE: September 15, 2020
SUBJECT: Resolution No. 39, Series of 2020, A Resolution of the Vail Town Council
Providing for an Extension of the Approved Development Plan for the Booth
Heights Development.
I. SUMMARY
To facilitate the relocation of the Booth Heights development from the site located at
3700 North Frontage Road East/Lot 1, East Vail Workforce Housing Subdivision, to 129
North Frontage Road West/Lot 3, Middle Creek Subdivision, Resolution No. 39, Series
of 2020, has been prepared for Council’s consideration and approval.
The approval of the Development Plan in the Housing (H) zone district, Conditional Use
Permit (CUP), and final design for the Booth Heights Project (PEC19-0018, PEC19-
0019, and DRB19-0652, respectively, and collectively known as the “Development
Plan”) would be extended through June 1, 2023 via this Resolution. If construction of
the Booth Heights Project is not commenced by such time, the Development Plan
approval shall lapse, unless otherwise extended.
Pursuant to the Vail Town Code, development plan approvals in the H zone district
generally lapse after three years; approved CUPs lapse after two years; and, approved
final designs lapse after one year, if construction of the development is not commenced.
II. BACKGROUND
On September 11, 2017, the Planning and Environmental Commission (PEC) forwarded
a recommendation of approval to Council to rezone approximately rezone 5.4 acres at
3700 North Frontage Road East from the Two-Family Residential (R) zone district to the
Housing (H) zone District.
Triumph Development requested the review of a Development Plan, pursuant to Section
12-6I-11, Vail Town Code, and a Conditional Use Permit (CUP) to allow residential
dwelling units, for a new housing development located at 3700 North Frontage Road
East/Lot 1, East Vail Workforce Housing Subdivision (the “Booth Heights
Neighborhood”).
On August 26, 2019, the PEC held a public hearing on the CUP and Development Plan
September 15, 2020 - Page 32 of 52
Town of Vail Page 2
09/15/2020
applications and voted to approve these applications.
On October 15, 2019, Council heard an appeal of the Development Plan application and
voted to uphold the PEC’s approval.
III. REQUESTED ACTION
Staff recommends Council approve Resolution No. 39, Series of 2020, as written and
attached hereto.
IV. ATTACHMENTS
A. Resolution No. 39, Series of 2020
September 15, 2020 - Page 33 of 52
1
9/11/2020
C:\USERS\SBELLM\APPDATA\LOCAL\MICROSOFT\WINDOWS\INETCACHE\CONTENT.OUTLOOK\SZFVIO4J\BOOTH
HEIGHTS EXT-R070220 (003) MG EDITS.DOCXC:\USERS\KLC\APPDATA\LOCAL\TEMP\SCRUB\GX2IYXIR\UKHS43OU.DOCX
RESOLUTION NO. 39
SERIES 2020
A RESOLUTION OF THE VAIL TOWN COUNCIL PROVIDING FOR AN
EXTENSION OF THE APPROVED DEVELOPMENT PLAN FOR THE
BOOTH HEIGHTS DEVELOPMENT
WHEREAS, on August 26, 2019, in PEC19-0018 and pursuant to § 12-6I-11 of
the Vail Town Code, the Planning and Environmental Commission (the "PEC") approved
the development plan for a deed-restricted housing development located at 3700 North
Frontage Road East/Lot 1, East Vail Workforce Housing Subdivision, Vail, Colorado (the
"Booth Heights Project");
WHEREAS, on October 15, 2019, the Vail Town Council upheld the August 26,
2019 approval of the PEC of the Booth Heights Project;
WHEREAS, pursuant to the Vail Town Code, development plan approvals
generally lapse after three years if construction of the development is not commenced;
WHEREAS, construction of the Booth Heights Project has not commenced,
because the Town and the developer are considering alternate locations for deed-
restricted housing; and
WHEREAS, the Town Council wishes to extend the term of the development plan
approval for the Booth Heights Project.
NOW THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE
TOWN OF VAIL:
Section 1. The approval of the development plan, Conditional Use Permit
(CUP), and final design for the Booth Heights Project (PEC19-0018, PEC19-0019, and
DRB19-0652) shall be extended through June 1, 2023. If construction of the Booth
Heights Project is not commenced by such time, the development plan approval shall
lapse, unless otherwise extended.
INTRODUCED, READ, APPROVED AND ADOPTED THIS ___ day of
_______________, 2020.
______________________________
Dave Chapin, Mayor
ATTEST:
____________________________
Tammy Nagel, Town Clerk
September 15, 2020 - Page 34 of 52
VA I L TO W N C O UNC I L A G E ND A ME MO
I T E M /T O P I C: Ordinance No. 10, Series 2020, S econd Reading, An Ordinance Making
A djustments to the Town of Vail General F und, Marketing Fund, Capital P rojects Fund, Dispatch
S ervices Fund, Housing F und, and Real E state Transfer Tax F und
P RE S E NT E R(S ): Carlie Smith, Financial S ervices Manager
AC T IO N RE Q UE S T E D O F C O UNC I L: A pprove or approve with amendments Ordinance No.
10, S eries 2020.
B AC K G RO UND: P lease see attached memo.
S TAF F RE C O M M E ND AT IO N: A pprove or approve with amendments Ordinance No. 10,
S eries 2020.
AT TAC H ME N TS:
Description
2020 4th Supplemental- 2nd Reading
September 15, 2020 - Page 35 of 52
TO: Vail Town Council
FROM: Finance Department
DATE: September 15, 2020
SUBJECT: Ordinance 10, Series 2020; 4th Budget Supplemental Appropriation
I.SUMMARY
In Tuesday evening’s session, you will be asked to approve the second reading of Ordinance
No. 10, Series 2020, the fourth supplemental appropriation of the 2020 budget.
II.DISCUSSION
Across all funds, this supplemental request adjusts the budget to reflect $2,582,553 of
additional revenue and proposes an increase of $2,530,342 to expenditures. The fund
statements are also attached.
Changes to the budget supplemental request from the first reading
General Fund
Budgeted revenues will be adjusted by $160,242. Earlier in the year, the town was awarded a
CARES transit grant for $1.35M. Since then the town was notified that it will receive an
additional $160,242 for bus operations.
Since the first reading, town staff has been researching additional economic relief efforts for the
upcoming fall and winter seasons. This included a gift card program, bulk face covering
purchase, and winter operations enhancements. Details on each proposed program is included
below along with cost estimates.
Gift Card Program
This program proposes to distribute 4,000 gift cards (50% to Vail businesses and residents,
50% to valley-wide residents and Vail lodging guests) during the fall season to boost business
revenue and reward locals. Gift cards would be redeemable at any participating business within
the Town of Vail. The total costs of this program is $110,000 which includes $100,000 for 4,000
$25.00 gift cards, $7,500 third party administration fee, and $2,500 for card printing and
promotional materials.
September 15, 2020 - Page 36 of 52
-2 -
Bulk Mask Program
Together, the town and VEAC have explored options for a bulk mask program that would source
and distribute branded face coverings to guests. After researching different program
possibilities, staff is recommending the purchase of face coverings that would be distributed at
the Welcome Centers, local businesses and to town employees throughout the winter season. A
combination of filtered masks and buffs would be purchased at a cost of $20,000.
Winter Operations Enhancements
Staff is continuing to explore the use of winter tents for food and beverage establishments as
well as “community tents” and warming areas in the villages. Staff is requesting a total of
$800,000 for winter operations enhancements, tent program implementation and town warming
areas. This is based on staff’s proposal for the town to pay for all tent rental costs given
incremental sales tax that will be generated by the additional dining areas and the potential
reimbursement from federal CARES Act grants and state grants. However, the proposal also
includes a cost-sharing approach that requires restaurant owners to cover operational costs
associated with the tents. The restaurant owners would incur the costs of heating the tents and
monitoring tents during the night.
The town would incur other operational costs associated with tent setup assistance, snow
removal and maintenance. With current reduced staffing levels, a request for $45K for two
seasonal maintenance workers is requested, however only $15K is included in the budget
supplemental for the period Nov. 15 – Dec. 31st. The remainder will be included in the 2021
budget for the spring season only.
Other General Fund Items
Aside from economic recovery efforts, staff is also requesting to increase budget expenditures
by an additional $47,425 for the following:
•$3,725 for personnel ($3,325) and travel ($400) costs for deployment of the Police Chief
to the Pine Gulch fire. This will be offset by a state reimbursement.
•$7,000 in fees to include the town’s ballot question to “de- Gallagherize” Vail property
taxes on this November’s election.
•$37,000 to contract a specialist to assist in updating the town’s housing fee in lieu rate
and policy for inclusionary zoning and commercial linkage.
The above adjustments will result in net deficit of $6.6 million and an estimated ending fund
balance of $29.7 million, or 67% of normal annual revenue streams. Council’s directive is a
minimum of 35% reserve balance.
Capital Projects Fund
Staff is requesting an additional $35,000 in expenditures to begin design and planning for a
temporary relocation on the Children’s’ Garden on Learning. The total cost for this phase is
$335,000. $300,000 was approved by Council during the 1st reading on this supplemental as a
placeholder until contract estimates were finalized.
Dispatch Services Fund
Expenditures will be adjusted by an increase of $27,725 for personnel ($27,450) and
administrative fees ($274) for dispatch deployments to the Grizzly Creek and Pine Gulch fires.
This will be directly offset by a state reimbursement.
September 15, 2020 - Page 37 of 52
- 3 -
Repeated from the 1st Reading on September 1st
General Fund
Budgeted revenue will be adjusted by an increase of $1,486,427 offset by a reduction in
revenue of $40,000. The majority of this adjustment ($1,449,435) is a reflection of the Federal
CARES funding from the state. This will be used to reimburse the town for a portion of COVID
related expenditures. Expenses that are eligible for reimbursement include medical and
personal protective equipment, cleaning supplies, operational closures, COVID testing, and both
community and commercial relief program funding.
Other revenue adjustments to be offset by corresponding expenditures include:
• $30,000 reimbursement from Eagle Valley Behavior Health for police officers to attend a
crisis intervention training.
• $1,312 use of Friends of the Library donations to be used towards an additional Friday
night virtual yoga program and Friends of the Library summer mailings.
• $5,680 reimbursement from the state for the travel ($555) and personnel ($5,125)
deployment costs for the town’s Police Chief during the Seibert and Pine Gulch fires.
Revenue will also be adjusted by a $40,000 reduction in the GMC vehicle sponsorship program
due economic impacts of COVID.
Staff is requesting an overall increase in budgeted expenditures of $113,992, of which $36,992
relates to expenditures corresponding to the reimbursements mentioned above. The remaining
$77,000 includes:
• $7,000 is requested to perform an online survey to gather data on voter sentiment for a
potential ballot question to “de-Gallagherize” Vail property taxes. This was approved by
Council on August 18th.
• $70,000 transfer to the Marketing Fund to fall music entertainment activation in Ford
Park, Lionshead, and Vail Village.
Staff is currently researching cost estimates and gathering public safety input for fall and winter
economic recovery efforts including tents and heaters to allow for additional winter seating and
capacity in the Vail and Lionshead villages and a community gift card program. Staff will include
additional information and cost estimates during the 2nd reading on September 15th.
The above adjustments will result in net deficit of $6.3 million and an estimated ending fund
balance of $30.0 million, or 68% of normal annual revenue streams. Council’s directive is a
minimum of 35% reserve balance.
Marketing Fund
Revenue is being adjusted by a $70,000 transfer from the General Fund to be directly offset by
expenditures for fall music entertainment activation in Ford Park, Lionshead, and Vail Village.
Capital Projects Fund
Staff is requesting to increase budgeted expenditures by a $300,000 placeholder for the
temporary relocation of the Children’s Garden of Learning. While this amount is very
preliminary, staff recommends including a placeholder for this project to allow Council to move
forward with design and planning for the project as they see fit.
September 15, 2020 - Page 38 of 52
- 4 -
The above adjustments will result in an estimated ending fund balance of $23.0 million.
Housing Fund
Budgeted revenues will be adjusted by an increase of $874,434 to reflect the proceeds from the
sale of Chamonix Parcel E to be used towards future housing initiatives.
Real Estate Transfer Tax Fund
Staff is requesting to transfer savings of $30,000 from the Gore Creek streambank restoration
project to the rehabilitation of the Covered Bridge pocket park. The original estimate for this
project was $82,000 however bids came in higher than expected at $108,000. Approval for this
contract is included on this evening’s agenda.
Staff is requesting to reflect a $15,466 increase in expenditures used to purchase picnic tables
that are being used to provide additional guest seating in Lionshead and Vail Village.
Staff is also reflecting a correction in the Parks and Recreational department budget due to a
calculation error in the operational cuts during the 2nd supplemental. This budget still reflects a
10% operating cut and 0% merit for 2020.
The above adjustments will result in an ending fund balance of $11.4M.
September 15, 2020 - Page 39 of 52
Significant Major CrisisProposed2020 1st COVID-19 2020 2nd COVID-19 COVID-19 2020 3rd 2020 4th 2020Budget Supplemental Adjustments Amended Supplemental Adjustments Adjustments Amended Supplemental Amended Supplemental AmendedRevenueLocal Taxes:28,524,000$ (7,150,000)$ 21,374,000$ (2,174,000)$ (2,400,000)$ 16,800,000$ 16,800,000$ 16,800,000$ Sales Tax Split b/t Gen'l Fund & Capital Fund 62/38 66/34 68/32 68/32 68/32 Sales Tax 17,685,000 (3,575,000) 14,110,000 (1,054,000) (1,632,000) 11,424,000 11,424,000 11,424,000 Property and Ownership 5,900,000 5,900,000 5,900,000 5,900,000 5,900,000 Ski Lift Tax 5,300,000 (1,060,000) 4,240,000 (90,000) (270,000) 3,880,000 3,880,000 3,880,000 Franchise Fees, Penalties, and Other Taxes 1,175,440 400,000 1,575,440 1,575,440 1,575,440 1,575,440 Licenses & Permits2,400,000 2,400,000 (478,634) 1,921,366 1,921,366 1,921,366 Intergovernmental Revenue 2,075,088 250,000 (198,400) 2,126,688 36,460 (175,088) (11,800) 1,976,260 1,976,260 1,976,260 CARES Transit Grant - - 916,000 431,000 1,347,000 1,347,000 160,242 1,507,242 CARES Grant - - - - - - - 1,449,435 1,449,435 Federal CARES fundingTransportation Centers 6,360,000 (1,029,600) 5,330,400 (416,000) (700,000) 4,214,400 4,214,400 4,214,400 Charges for Services 1,025,918 1,025,918 (16,431) 1,009,487 1,009,487 1,009,487 Fines & Forfeitures 250,476 250,476 250,476 250,476 250,476 Earnings on Investments 500,000 (300,000) 200,000 200,000 200,000 200,000 Rental Revenue 1,093,178 4,080 (90,000) 1,007,258 (112,000) (20,000) 875,258 875,258 875,258 Miscellaneous and Project Reimbursements 251,000 (120,000) 131,000 17,202 148,202 148,202 717 148,919 Reimbursement from EVBH for crisis intervention training ($30K); Use of Friends of the Library Donations ($1.3K); Deployment reimbursement ($9.4K); Total Revenue 44,016,100 654,080 (6,373,000) 38,297,180 53,662 (1,426,153) (2,202,800) 34,721,889 - 34,721,889 1,610,394 36,332,283 ExpendituresSalaries 20,499,231 22,857 (568,590) 19,953,498 3,345 (160,000) (476,800) 19,320,043 19,320,043 18,870 19,338,913 Personnel costs for PD Chief deplayments to Seiber and Pine Gultch Fires; seasonal maint worker for tent program Benefits 7,377,769 9,143 (204,909) 7,182,003 (22,000) (62,000) 7,098,003 7,098,003 4,580 7,102,583 Personnel costs for PD Chief deplayments to Seiber and Pine Gultch Fires; seasonal maint worker for tent program Subtotal Compensation and Benefits 27,877,000 32,000 (773,499) 27,135,501 3,345 (182,000) (538,800) 26,418,046 - 26,418,046 23,450 26,441,496 Contributions and Welcome Centers 289,626 (6,161) 283,465 283,465 283,465 283,465 All Other Operating Expenses 8,194,158 406,080 (810,363) 7,789,875 50,317 (122,151) (111,706) 7,606,335 25,000 7,631,335 103,267 7,734,602 Ballot survey ($7K); Travel costs for fire deployments ($955); Use of Friends of the Library donations for virtual yoga and mailings ($1.3K; PDCrisis Intervention Training ($30K); $20K Mask Program; Ballot question fees ($7K); Fee-in-leiu study ($37K) Heavy Equipment Operating Charges2,530,419 (253,042) 2,277,377 (17,050) 2,260,327 2,260,327 2,260,327 Heavy Equipment Replacement Charges845,122 845,122 845,122 845,122 845,122 Dispatch Services 661,194 (66,119) 595,075 66,119 661,194 661,194 661,194 Total Expenditures 40,397,519 438,080 (1,909,184) 38,926,415 53,662 (238,032) (667,556) 38,074,489 25,000 38,099,489 126,717 38,226,206 Transfer to Marketing & Special Events Fund (2,866,211) (65,000) 50,000 (2,881,211) 288,121 576,244 (2,016,845) (70,000) (2,086,845) (70,000) (2,156,845) Total Transfers (2,866,211) (65,000) 50,000 (2,881,211) - 288,121 576,244 (2,016,845) (70,000) (2,086,845) (70,000) (2,156,845) Planning ProjectsVail 2030(300,000) 300,000 - - - - Civic Area/Dobson Master Plan(250,000) 50,000 (200,000) (200,000) (200,000) (200,000) West Vail Master Plan(325,000) (325,000) (325,000) (325,000) (325,000) COVID-19 Gift Card Program(110,000) (110,000) Winter Operations Tenting Program(800,000) (800,000) Vail Community Relief Fund- (500,000) (500,000) (500,000) (500,000) (500,000) COVID-19 operating expenses- - (141,000) (141,000) (141,000) (141,000) Commerical Rent Relief Program- - - (1,000,000) (1,000,000) (1,000,000) Total Expenditures 44,138,730 1,003,080 (2,309,184) 42,832,626 53,662 (526,153) (1,102,800) 41,257,334 1,095,000 42,352,334 1,106,717 43,459,051 Surplus (Deficit) Net of Transfers & New Programs (122,630) (4,535,446) - (900,000) (1,100,000) (6,535,445) (1,095,000) (7,630,445) 503,677 (7,126,768) Beginning Fund Balance 32,144,411 4,162,253 36,306,665 (900,000) (1,100,000) 36,306,665 36,306,665 36,306,665 Ending Fund Balance 32,021,782$ 31,771,219$ 29,771,219$ 28,676,219$ 29,179,896$ As % of Annual Revenues73% 72% 68% 65% 66%EHOP balance included in ending fund balance - not spendable 890,000$ 466,400$ 1,190,000$ 1,190,000$ 1,190,000$ 1,190,000$ TOWN OF VAIL 2020 AMENDED BUDGET SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCEGENERAL FUND 5September 15, 2020 - Page 40 of 52
Proposed2020 1st COVID-19 2020 COVID-19 2020 COVID-19 2020 COVID-19 2020Budget Supplemental Adjustments Amended Adjustments Amended Adjustments Amended Adjustments AmendedRevenueBusiness Licenses 325,000$ 325,000$ 325,000$ 325,000$ 325,000$ Transfer in from General Fund 2,866,211 65,000 (50,000) 2,881,211 (864,365) 2,016,846 70,000 2,086,846 70,000 2,156,846 Earnings on Investments 3,000 3,000 3,000 3,000 3,000 Total Revenue 3,194,211 65,000 (50,000) 3,209,211 (864,365) 2,344,846 70,000 2,414,846 70,000 2,484,846 ExpendituresCommission on Special Events (CSE) 893,648 893,648 (268,094) 625,554 625,554 625,554 Education & Enrichment 154,530 154,530 154,530 154,530 154,530 Signature Events: Bravo! 296,934 296,934 296,934 296,934 296,934 Vail Jazz Festival 76,400 76,400 76,400 76,400 76,400 Vail Valley Foundation - Mountain Games 140,000 140,000 140,000 140,000 140,000 Vail Valley Foundation - Hot Summer Nights 28,050 28,050 28,050 28,050 28,050 Vail Valley Foundation - Dance Festival 54,633 54,633 54,633 54,633 54,633 Burton US Open 490,000 490,000 490,000 490,000 490,000 Fireworks 52,015 52,015 52,015 52,015 52,015 Destination Events: Snow Days 300,000 300,000 300,000 300,000 300,000 Spring Back to Vail 550,000 550,000 550,000 550,000 550,000 Other Event Funding: Revely Vail 155,000 50,000 (50,000) 155,000 155,000 155,000 155,000 Vail Holidays Funding - 15,000 15,000 15,000 15,000 15,000 Ford Park Entertainment50,000 50,000 50,000 100,000 Music in the Villages20,000 20,000 20,000 40,000 30% reduction across all signature events: - - (596,271) (596,271) (596,271) (596,271) Collection Fee - General Fund 16,250 16,250 16,250 16,250 16,250 Total Expenditures 3,207,461 65,000 (50,000) 3,222,461 (864,365) 2,358,096 70,000 2,428,096 70,000 2,498,096 Revenue Over (Under) Expenditures(13,250) (13,250) (13,250) - (13,250) - (13,250) Beginning Fund Balance 274,288 386,837 386,837 386,837 386,837 Ending Fund Balance261,038$ 373,587$ 373,587$ 373,587$ 373,587$ TOWN OF VAIL 2020 AMENDED BUDGET SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCEVAIL MARKETING & SPECIAL EVENTS FUND6September 15, 2020 - Page 41 of 52
COVID AdjustmentsNew Request/AdjustmentProposed1st COVID-19 2020 2nd COVID-19 20204th20202020 Supplemental Adjustments Amended Supplemental Adjustments Amended Supplemental AmendedRevenue2%Total Sales Tax Revenue:28,524,000$ (7,150,000)$ 21,374,000$ (4,574,000)$ 16,800,000$ 16,800,000$ 2020 proposed 2% from 2019 forecast and 1.8% from 2018 actuals Sales Tax Split between General Fund & Capital Fund62/3866/3468/3268/32Sales Tax - Capital Projects Fund10,839,000$ (3,575,000)$ 7,264,000$ (1,888,000)$ 5,376,000$ 5,376,000$ 2020: Reduction of sales tax of for economic impacts of COVID-19 Use Tax2,220,000 2,220,000 (420,000) 1,800,000 1,800,000 2020 flat with 2019 and based on 5 year averageFranchise Fee190,000 190,000 190,000 190,000 1% Holy Cross Franchise Fee approved in 2019Federal Grant Revenue700,000 (700,000) - - - 2020: Reduce Federal grant reimbursement for Bridge Rd Bridge. This grant was originally scheduled to be received in two partial payments ($300K in 2019 and $700K in 2020);Other State Revenue1,617,287 350,000 1,967,287 1,967,287 1,967,287 2020: $350K CDOT 50% grant for bus transportation management system (see corresponding expenditure for $700K below); 1.09M FASTER grant for electric bus charges; $525,287 CDOT bus grantLease Revenue164,067 164,067 164,067 164,067 Per Vail Commons commercial (incr. every 5 years); adjusted to remove residential lease revenue ($38K)Project Reimbursement-79,676 79,676 79,676 79,676 2020: Re-appropriate $29,676 for traffic impact fee reimbursement from VVMC/Frontage Rd projects, $50K use of Holy Cross funds for Big Horn Rd Intermountain project; $20K Vail Trail condo association; reimbursement for sidewalk; $200K reimbursement from Holy Cross for 2019/2020 Big Horn Rd and Intermountain project; $20.7K traffic impact reimbursement for VVMC/Frontage Rd. project; $50K use of community enhancement funds for Liftside to Glen Lyon underground utility project; $50K additional use of traffic impact fees for VVMC/Frontage Rd (see corresponding expenditures below)Timber Ridge Loan repayment460,842 460,842 460,842 460,842 $28.5K interest on $1.9M loan to TR; Principal and interest on $8M loan to Timber Ridge FundEarnings on Investments and Other368,970 368,970 368,970 368,970 2020: 1.8% returns assumed on available fund balanceTotal Revenue16,370,166 (80,324) (3,575,000) 12,714,842 - (2,308,000) 10,406,842 - 10,406,842 ExpendituresFacilitiesFacilities Capital Maintenance 372,500 130,417 502,917 502,917 502,917 2020: Re-appropriate $133.4K to complete TM residence upgrades; PW garage door replacements ($50K), transit station skylight replacement ($50K); In general this line item covers various repairs to town buildings including the upkeep of exterior (roofing, siding surfaces, windows, doors), interior finishes (paint, carpet, etc.), and mechanical equipment (boilers, air handlers, etc.). Municipal Complex Maintenance 873,000 138,750 1,011,750 1,011,750 1,011,750 2020: Re-appropriate $138.8K for municipal building upgrades, repairs, and maintenance; Comm Dec Remodel ($75K); Replace Admin building air handlers ($250K), Comm Dev roof replacement ($125K), Comm Dev interior flooring replacement ($25K), PD balcony repairs ($50K), PD boiler replacement ($45K), replace PD air handling units ($75K), replace PD rooftop units ($125K)Welcome Center/Grandview Capital Maintenance 38,000 56,704 94,704 94,704 94,704 2020: Re-appropriate $56.7K for final bills for furniture replacement at the Grandview Donovan Pavilion120,000 5,000 125,000 125,000 125,000 2020: Re-appropriate $5K to be used towards HVAC relocation design; 2020 includes $75K for design & planning of HVAC Replacement and relocation at Donovan PavilionSnowmelt Boilers 500,000 500,000 500,000 500,000 Replacement of TRC 8 boilers (2 per year)Public Works Shops Expansion 9,500,000 11,603,325 (14,100,000) 7,003,325 (4,600,000) 2,403,325 2,403,325 Expansion and remodel of the Public Works shop complex as outlined in an updated public works master plan (previously completed in 1994). The plan will ensure shop expansions will meet the needs of the department and changing operations; 2019-2020: Phase I includes demo and reconstruction of a two story streets building; retaining wall construction, new cinder building, relocation of the green house building, and a vertical expansion allowance for future building options. Reflect actual cash needed in 2020; savings of $1.4M; Per Council on May 19, defer Phase 1 to 2021Public Works Building Maintenance -300,000 300,000 300,000 300,000 2020: Re-appropriate $300K to replace two HVAC units at Public Works11,403,500 12,234,196 (14,100,000) 9,537,696 - (4,600,000) 4,937,696 - 4,937,696 ParkingParking Structures697,000 697,000 697,000 697,000 2020 Various repairs including deck topping replacement, expansion joint repairs, ventilation, HVAC, plumbing and other structural repairs; 2019: Re-appropriate for structural repairs to LHTRC, roofing repairs at VTRC, and elevator repairs;Parking Entry System / Equipment-125,148 125,148 102,013 227,161 227,161 2020: $227.2K for additional on-foot parking payment kiosksRed Sandstone Parking Structure (VRA)-1,308,936 1,308,936 1,308,936 1,308,936 2020: Re-appropriate $1.3M to complete New Red Sandstone Parking Structure. This project includes all landscaping and parking space monitoring system; Construction of 4 level parking structure at Red Sandstone Elementary school, with contributions from Vail Resorts ($4.3M) and Eagle County School District ($1.5M); Remainder to be reimbursed by VRAParking Structure Camera systems1,000,000 (1,000,000) - - - Installation of camera systems for both safety and vehicle counts at Vail Village and Lionshead to mirror new system at Red Sandstone; Defer to 2021Lionshead Parking Structure Landscape Renovations (VRA) -30,291 30,291 30,291 30,291 2020: Re-appropriate to complete landscaping ($30.3K);Total Facilities1,697,000 1,464,375 (1,000,000) 2,161,375 102,013 - 2,263,388 - 2,263,388 TOWN OF VAIL 2020 AMENDED BUDGETSUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCECAPITAL PROJECTS FUND7 September 15, 2020 - Page 42 of 52
COVID AdjustmentsNew Request/AdjustmentProposed1st COVID-19 2020 2nd COVID-19 20204th20202020 Supplemental Adjustments Amended Supplemental Adjustments Amended Supplemental AmendedTOWN OF VAIL 2020 AMENDED BUDGETSUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCECAPITAL PROJECTS FUNDTransportationBus Shelters 230,000 230,000 230,000 230,000 Bus shelter annual maintenance; 2020 Lionshead transit center Westbound Bus shelterReplace Buses6,900,000 (88,358) 6,811,642 6,811,642 6,811,642 2020: Transfer total of $350K of savings (2019savings of $261.6K and 2020 savings of $88.4K) to be used towards the town's portion of the bus transit management system; 7 buses for replacement at $905K each, plus 5 charging stations at $50K each, and $30K for additional power chargers;Bus Transportation Management System-700,000 700,000 700,000 700,000 2020: $700K for a new bus transportation mgmt. system. This includes a $350K 50% CDOT grant and $350K savings from "Replace Buses" project to upgrade bus transportation system; $350K CDOT grant. Traffic Impact Fee and Transportation Master Plan Updates-30,000 30,000 30,000 30,000 2020: Re-appropriate $30K to perform traffic countsHybrid Bus Battery Replacement-388,716 (388,716) - - - 2020: Scheduled replacement placeholder; Estimated life of 6 years; While batteries are passed their lifecycle replacement has not been needed as of yet; Buses will be replaced in 2-3 yearsElectric bus chargers and electrical service rebuild1,375,000 1,375,000 1,375,000 1,375,000 2020: To construct electric bus charging station and electrical service infrastructure at Lionshead and Vail Village Transit centers; $1.1M in grant revenue will offset cost of this projectTotal Transportation8,505,000 1,030,358 (388,716) 9,146,642 - - 9,146,642 - 9,146,642 Road and BridgesCapital Street Maintenance1,345,000 1,345,000 1,345,000 1,345,000 On-going maintenance to roads and bridges including asphalt overlays, patching and repairs; culverts; 2022/2023 includes asphalt and mill overlay ($575K); 2024 includes surface seal ($190K); asphalt mill overlay ($565K)Street Light Improvements 75,000 69,945 144,945 144,945 144,945 Re-appropriate for town-wide street light replacement; Slifer Plaza/ Fountain/Storm Sewer-156,593 156,593 156,593 156,593 2020: Re-appropriate to continue repairs to Silfer Plaza fountain reconstruction and storm sewers ($157K)Neighborhood Bridge Reconstruction350,000 428,186 (750,000) 28,186 20,000 48,186 48,186 2020: $48.2K for final bridge road bridge repair bills; Defer $750K for Lupine Bridge RepairsVail Health / TOV Frontage Road improvements -30,131 30,131 30,131 30,131 2020: Complete design phase of Frontage Rd. improvements ($30.1K)Seibert Fountain Improvements-358,000 358,000 358,000 358,000 2020: $358K for Fountain software system and valve upgrades at Seibert FountainNeighborhood Road Reconstruction-321,840 321,840 321,840 321,840 2020:$321K to continue East Vail major drainage improvements Vail Trail Sidewalk Connection-- - - Connect Vail sidewalk on Vail Valley Drive in front of Vail Trails Chalet complexWest Lionshead Circle Crosswalks (VRA)-75,000 75,000 75,000 75,000 2020: $75K for crosswalk at Lionshead placeMill Creek Heated Walk-100,580 100,580 100,580 100,580 2020: Re-appropriate for final project bills; TOV portion of 50/50 shared project with homeowners for heated sidewalk at Kendell Park/Mill Creek ($125K). This project will be managed by the HOA at an estimated total cost of $150K. East Vail Interchange Underpass Sidewalk500,000 (500,000) - - - 2020: Request from the Planning and Environmental Commission to construct a pedestrian sidewalk beneath the East Vail interchange; pedestrian count study at the underpass is recommended to be completed before the start of this project. Defer projectTotal Road and Bridge2,270,000 1,540,275 (1,250,000) 2,560,275 20,000 - 2,580,275 - 2,580,275 ContributionsChildren's Garden of Learning-Capital 20,000 32,500 52,500 52,500 52,500 2020: Annual contribution for capital maintenance and improvements; Re-appropriate $32.5K 2019 annual contribution for fence around front yard due to delays in CDOT easement; 2019: Council contribution to build a fence around front yard.;Total Contributions20,000 32,500 -52,500 - - 52,500 - 52,500 TechnologyTown-wide camera system22,000 22,000 22,000 22,000 $22K Annual maintenanceAudio-Visual capital maintenance118,000 118,000 118,000 118,000 $18K annual maintenance / replacement of audio-visual equipment in town buildings such as Donovan, Municipal building, Grand View, LH Welcome Center; 2020: $100K Welcome Center video wall replacementDocument Imaging50,000 50,000 50,000 50,000 Annual maintenance, software licensing, and replacement schedule for scanners and servers includes $2.5K for LaserficheSoftware Licensing496,123 70,278 566,401 566,401 566,401 2020: Re-appropriate $70.3K to complete asset mgmt. system; Annual software licensing and support for town wide systems; 2019-2020: Upgrade Microsoft products on all equipment; renewal of licenses; $3K per year increase from original 5 year plan due to additional software products; 2019: virtual desktop replacement ($239K); Asset Mgmt. System ($75K); Asset Mgmt. annual maintenance and licensing agreement ($50K); Hardware Purchases175,000 12,723 187,723 187,723 187,723 2020: $12.7K for final workstation replacement bills; 2020: Time Clock Replacement ($125K); $50K Replacement of 20-25 workstations per year per scheduleWebsite and e-commerce86,500 50,000 136,500 136,500 136,500 2020: $50K for new Vailgov.com website framework and website upgrades; Internet security & application interfaces; website maintenance $12K; Vail calendar $24K; domain hosting $15K; web camera streaming service $24KFiber Optics / Cabling Systems in Buildings150,000 150,000 150,000 150,000 2020: Fiber Optics Connection from Muni Building to West Vail fire station ($150K)Network upgrades200,000 20,256 220,256 220,256 220,256 Computer network systems - replacement cycle every 3-5 years; 2020 Firewalls ($60K), External Wireless System ($50K), TOV Switches and Router Replacements/Upgrades ($90K)Data Center (Computer Rooms)30,000 1,058,840 1,088,840 1,088,840 1,088,840 2020: Re-appropriate for Data Center Remodel at Station 3 includes hyper-converged infrastructure (HCI) equipment $750K, Cooling/UPS system upgrade for data center in Muni building $128K 8 September 15, 2020 - Page 43 of 52
COVID AdjustmentsNew Request/AdjustmentProposed1st COVID-19 2020 2nd COVID-19 20204th20202020 Supplemental Adjustments Amended Supplemental Adjustments Amended Supplemental AmendedTOWN OF VAIL 2020 AMENDED BUDGETSUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCECAPITAL PROJECTS FUNDData Center equipment replacement and generator-159,406 159,406 159,406 159,406 2020: Final bills to replace data center server infrastructure; upgrade and replace emergency generator to increase capacity Broadband (THOR)94,800 94,800 94,800 94,800 Annual broadband expenses, potential future revenues ($94.8K)Bus Camera System15,000 15,000 15,000 15,000 Installation of software and cameras in buses; 2019/20 annual capital maintenance of camera replacement, etc.Business Systems Replacement 120,000 110,509 (50,509) 180,000 180,000 180,000 2020: Re-appropriate $110.5K for short term renal software and final sales tax software upgrades less $50K savings; Energy Mgmt. Software ($25K); Housing Database software ($40K); HR Performance mgmt. system ($55K)Total Technology1,557,423 1,482,012 (50,509) 2,988,926 - - 2,988,926 - 2,988,926 Public SafetyPublic Safety System / Records Mgmt. System (RMS) 50,000 63,000 113,000 113,000 113,000 2020: Re-appropriate $53K for remaining two payments for PD SQL licensing; $50K Annual capital maintenance of "County-wide "Computer Aided Dispatch/Records Mgmt. System"; includes patrol car and fire truck laptops and software used to push information to TOV and other agencies; TOV portion of annual Intergraph software maintenance; 2019: Police Department Records Mgmt. system SQL licensing ($91K)Public Safety Equipment58,831 58,831 58,831 58,831 2020: $26K bullet proof vests (8) for Special Ops Unit (SOU); $5.8K replace handheld citation device with in car computer interface; $4.6K for "Stop Stick" tire deflation devices for patrol cars; $22.2K for an unmanned aircraft system (UAS), or drone with thermal detection for use by both police and fire. The cost also covers "pilot" training and maintenanceFire Safety Equipment40,000 2,802 (32,002) 10,800 10,800 10,800 2020: Re-appropriate $2.8K for final equipment dryer bills; Defer Wildland Personal Protection Equipment (PPE) to 2021; Reduce confined space equipment ($15K) to $8K; 2019: Long Range acoustical device ($50K), personal protective equipment dryer ($9K); Thermal Imaging Cameras12,000 5,245 (9,245) 8,000 8,000 8,000 For the purchase of 3 cameras (2019,2020,2022) which will allow firefighters to see through areas of smoke, darkness, or heat barriers; Reduce to $8KFire Station Alert System 198,000 (198,000)- - 2020: Fire Station Alerting System to improve response times. This system will work with the Dispatch system and the timing is being coordinated with Eagle River Fire. Defer $198K to 2021Total Public Safety358,831 71,047 (239,247) 190,631 - - 190,631 - 190,631 Community and Guest Service Children's Garden of Learning Facility Relocation-- - 335,000 335,000 Placeholder for design to build a temporary facility for Children's' Garden of LearningEnergy Enhancements-223,847 223,847 223,847 223,847 2020: Electric car charges at various town locations ($73.8K); $150K for electrical infrastructure at the Lionshead Parking structure for 4 car charging stationsPedestrian Safety Enhancements-1,471,769 1,471,769 1,471,769 1,471,769 2020: Continue replacement of 40+ year old overhead lighting for Main Vail roundabouts and West Vail Roundabouts (approved by council on 7/5/16); project includes underground electrical enhancements for lightingCivic Area Redevelopment1,000,000 1,000,000 1,000,000 1,000,000 2020: $1M Placeholder to explore outcomes of the Civic Center Master Plan such as feasibility studies / design Underground Utility improvements-496,670 496,670 496,670 496,670 2020: Re-appropriate $302K plus additional $50K for Bighorn Rd and Intermountain projectGuest Services Enhancements/Wayfinding-36,120 36,120 36,120 36,120 2020: Final bills for new street signs and accompanying light poles town-wideRockfall Mitigation near Timber Ridge-42,568 42,568 42,568 42,568 2020: Final Rock fall mitigation near Timber RidgeVehicle Expansion85,000 85,000 (14,300) 70,700 70,700 2020: Reflect savings of $14.3K from the commander vehicle purchases: 2 commander vehicles ($80K); Trailer for event cattle guards ($5K);Total Community and Guest Service1,085,000 2,270,974 -3,355,974 - (14,300) 3,341,674 335,000 3,676,674 Total Expenditures26,896,754 20,125,737 (17,028,472) 29,994,019 122,013 (4,614,300) 25,501,732 335,000 25,836,732 Other Financing Sources (Uses)Transfer from Vail Reinvestment Authority2,550,000 (894,709) 1,655,291 1,655,291 1,655,291 2020: LH landscape improvements ($30.3K), LH place crosswalk ($75K), Lionshead parking structure ($50K), Red Sandstone parking garage reimbursement ($1.5M)Transfer to RETT Fund-(3,000) (3,000) (3,000) (3,000) Use of faculty capital savings for Sunbird park contractTransfer to Housing Fund(2,500,000) (2,500,000) (2,500,000) (2,500,000) Transfer to Housing Fund; 1.5M per year; Revenue Over (Under) Expenditures(10,476,588) (21,103,770) 13,453,472 (18,126,886) (122,013) 2,306,300 (15,942,599) (335,000) (16,277,599) Beginning Fund Balance16,414,88739,215,08239,215,08239,215,082Ending Fund Balance5,938,299 21,088,196 23,272,483 22,937,483 9 September 15, 2020 - Page 44 of 52
Proposed
2020 1st 2020 4th 2020
Budget Supplemental Amended Supplemental Amended
Revenue
Housing Fee in Lieu Annual Collections - - - -
Transfer in from Capital Projects Fund 2,500,000 - 2,500,000 2,500,000
Workforce Housing Sales - 520,000 520,000 874,434 1,394,434
Sale of Chamonix Parcel E
to be used toward future
housing projects
Total Revenue 2,500,000 520,000 3,020,000 874,434 3,894,434
Expenditures
InDEED Program 2,500,000 2,797,725 5,297,725 5,297,725
Town of Vail Rental Inventory - 35,125 35,125 35,125
Solar Vail Housing Development - -- -
Chamonix unit - 520,000 520,000 520,000
Buy Down Housing - 306,460 306,460 874,434 1,180,894
Total Expenditures 2,500,000 3,659,310 6,159,310 874,434 7,033,744
Operating Income - (3,139,310) (3,139,310) - (3,139,310)
Beginning Fund Balance - 3,139,310 3,139,310
Ending Fund Balance -$ -$ -$ -$
TOWN OF VAIL 2020 AMENDED BUDGET
SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE
HOUSING FUND
10
September 15, 2020 - Page 45 of 52
Proposed COVID Adjustments1stCOVID-19 20202nd COVID-19 2020 COVID-19 20204th2020New Request/Adjustment2020 Supplemental Adjustments Amended Supplemental Adjustments Amended Adjustments Amended Supplemental AmendedRevenueReal Estate Transfer Tax 6,300,000$ 6,300,000$ 6,300,000$ 6,300,000$ 6,300,000$ 2020: flat with 2019 budget and 17.6% decrease from 2018Golf Course Lease168,317 168,317 168,317 168,317 168,317 Annual lease payment from Vail Recreation District; annual increase will be based on CPI; New rate effective 2020 with lease signed in 2019; Rent income funds the "Recreation Enhancement Account" belowIntergovernmental Revenue20,000 1,180,000 (700,000) 500,000 500,000 500,000 500,000 2020: Re-appropriate $150K reimbursement from Eagle County and $1M from ERWSD (less $700K for cost savings) for the restabilization of Dowd Junction; Re-appropriate $30K fishing is fun grant; $20K lottery proceeds; Project Reimbursements- 20,000 20,000 20,000 20,000 20,000 2020: Re-appropriate $20K reimbursement for WestHaven stormwater filtration upgrades from Grand HyattDonations- 37,544 37,544 37,544 37,544 37,544 2020: Re-appropriate $37.5K unused donation from East West partners for Ford Park art space; 2019: $169.4K community funding for the Seibert Memorial- See corresponding expenditure below; $50K revenue recognition from East West Partners for Ford Park art space- See corresponding expenditure belowRecreation Amenity Fees10,000 10,000 10,000 10,000 10,000 Earnings on Investments and Other100,849 2,000 102,849 102,849 102,849 102,849 2020: 1.8% rate assumed; $32K bag fee reimbursement for Clean-Up Day and America Recycles DayTotal Revenue6,599,166 1,239,544 (700,000) 7,138,710 - - 7,138,710 - 7,138,710 - 7,138,710 ExpendituresManagement Fee to General Fund (5%)315,000 315,000 315,000 315,000 315,000 5% of RETT Collections - fee remitted to the General Fund for administrationWildlandForest Health Management298,733 (6,947) 291,786 291,786 291,786 291,786 Operating budget for Wildland Fire crew; 10% operating reduction and 0% merit remainder of the yearTotal Wildland298,733 -(6,947) 291,786 - - 291,786 - 291,786 - 291,786 ParksAnnual Park and Landscape Maintenance1,816,014 (97,689) 1,718,325 4,000 (195,848) 1,526,477 26,000 1,552,477 101,000 1,653,477 Ongoing path, park and open space maintenance, project mgmt.; $26K for entertainment infrastructure at Ford Park Lower Bench; $4,000 for two new e-bikes for the trail host program; Town Trail Host volunteer program ($16,000), “Clean-up after your K-9” media campaign ($2,000), and a planning effort with the USFS to generate long-term solutions ($30,000). 2020 also includes $43K for replacement of 27 year old large flower containers; 10% operating cuts and 0% merit remainder of yearPark / Playground Capital Maintenance125,000 50,108 175,108 175,108 175,108 175,108 2020: $175.1K Annual maintenance items include projects such as playground surface refurbishing, replacing bear-proof trash cans, painting/staining of play structures, picnic shelter additions/repairs, and fence maintenanceRec. Path Capital Maint140,000 140,000 140,000 140,000 140,000 Capital maintenance of the town's recreation path system; 2020: includes $50K replacement of wood slats on Nature Center/Ford Park bridgeTree Maintenance65,000 65,000 65,000 65,000 65,000 On going pest control, tree removal and replacements in stream tract, open space, and park areasStreet Furniture Replacement120,000 32,469 152,469 152,469 152,469 15,466 167,935 2020: Re-appropriate $32.5K for summer bike coral in parking structure; 2020 includes contract to assess pedestrian bridge ($15K); Additional 12 space bike racks near Amphitheater restroom/concessions building, school house and fields/concessions ($30K)Covered Bridge Pocket Park Rehabilitation- 82,088 82,088 82,088 82,088 30,000 112,088 2020: Re-appropriate $82.1K to complete Pocket Park rehabilitation; Transfer savings of $30K from Streambank Restoration to completeStephens Park Safety Improvements- 292,306 292,306 161,000 453,306 453,306 453,306 2020: $453.3K for Stephens Park safety improvements; includes a transfer of $161K from East Vail Interchange; Park improvements include access improvements to extended sidewalk, new stairs and other site improvements; playground was built in 1990'sFord Park Improvements & Fields - 54,636 54,636 54,636 54,636 54,636 2020: $54.6K to complete Ford Park landscaping improvementsVail Transit Center Landscape- 107,133 107,133 107,133 107,133 107,133 2020: Completion of landscaping at Vail transit centerSunbird Park Fountain Repairs120,000 3,000 123,000 123,000 123,000 123,000 2020: Repairs to fountain feature; requires excavation to get to leaking pipe; currently unable to run main center fountainFord Park Enhancement: Priority 3 Landscape area75,000 75,000 75,000 75,000 75,000 2020: Landscape playground/basketball berm, softball area, frontage rd. & east berms, below tennis courtsTotal Parks2,461,014 621,740 (97,689) 2,985,065 165,000 (195,848) 2,954,217 26,000 2,980,217 146,466 3,126,683 Rec Paths and TrailsVail Valley Drive Path Extension: Ford Park to Ptarmigan- 375,389 (325,389) 50,000 50,000 50,000 50,000 2020: $50K to strip and design future improvement; $325,389 deferred to 2021Vail Valley Drive Path Extension: Ptarmigan West to GC Mtn Building- 375,389 (325,389) 50,000 50,000 50,000 50,000 2020: $50K to strip and design future improvement; $325,389 deferred to 2021Gore Valley Trail Bridge Replacement- 10,000 10,000 10,000 10,000 10,000 2020: $10K for final design bills for Gore Valley Trail realignmentGore Valley Trail Realignment - 67,182 67,182 200,000 267,182 267,182 267,182 2020: Bring forward 2021 budget for design work; Re-appropriate $67.2K for Gore Valley trail re-alignment designEast Vail Interchange Improvements- 451,284 451,284 (161,000) 290,284 290,284 290,284 2020: $290.3K to continue East Vail interchange project; Transferred $161K to Stephen's Park safety improvements;Dowd Junction repairs and improvements- 2,101,437 (1,400,000) 701,437 701,437 701,437 701,437 2020: Continue Re-stabilization of Dowd Junction path ($2.1M); Repairs to culverts, drainage, and preventative improvements; project in cooperation with Eagle River Water and Sand (ERWSC); offset with reimbursement of $150K reimbursement from Eagle County and $300K reimbursement from ERWSD; $1.4M cost reduction identifiedGore Valley Trail Reconstruction (Conoco to Donovan)- 25,000 25,000 25,000 25,000 25,000 2020: $25K to complete Gore Valley Trail Reconstruction between W. Vail Conoco and Donovan Pavilion includes revegetation along West trail near Donovan PavilionNorth Recreation Path- Sun Vail to Pedestrian Bridge- 233,380 233,380 233,380 233,380 233,380 2020: $235K for North Recreation Bike Path reconstruction on North Frontage road between Sun Vail and the pedestrian Bridge to coincide with the Red Sandstone parking garage projectTotal Rec Paths and Trails- 3,639,061 (2,050,778) 1,588,283 39,000 - 1,627,283 - 1,627,283 - 1,627,283 TOWN OF VAIL 2020 AMENDED BUDGETSUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCEREAL ESTATE TRANSFER TAX 11 September 15, 2020 - Page 46 of 52
Proposed COVID Adjustments1stCOVID-19 20202nd COVID-19 2020 COVID-19 20204th2020New Request/Adjustment2020 Supplemental Adjustments Amended Supplemental Adjustments Amended Adjustments Amended Supplemental AmendedTOWN OF VAIL 2020 AMENDED BUDGETSUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCEREAL ESTATE TRANSFER TAX Recreational FacilitiesNature Center Operations90,000 90,000 90,000 90,000 90,000 Nature Center operating costs including $75K Walking Mountains contract and $15K for maintenance and utilitiesNature Center Capital Maintenance145,292 145,292 145,292 145,292 145,292 2020: Wood siding and trim ($9.5K), window replacement ($10.3K), exterior door repairs ($7.6K); steep slope roofing replacement ($27.5K); signage ($17.2K), paths and walkways ($6.9K), timber stairway ($12.2K), shade structure reconstruction ($36.0K)Nature Center Redevelopment- 383,522 383,522 383,522 383,522 383,522 2020: $383.5K for further planning and design for a nature center remodelRecreation Facility Maintenance- 25,000 25,000 25,000 25,000 25,000 $25K for general RETT facility maintenanceGolf Clubhouse & Nordic Center- 33,824 33,824 33,824 33,824 33,824 2020: Final art purchases for Clubhouse and Nordic Center; art budget was 1% of original project budgetTotal Recreational Facilities235,292 442,346 -677,638 - - 677,638 - 677,638 - 677,638 EnvironmentalEnvironmental Sustainability523,736 (10,334) 513,402 (37,440) 475,962 475,962 475,962 Annual operating expenditures for Environmental department (4 FTEs); includes $40K for Clean up day, professional dues to organizations such as CC4CA, Climate Action Collaborative, etc. 2020 Energy Coordinator FTE requested; 10% reduction in operating expense and 0% merit impactRecycling and Waste Reduction Programs152,500 73,000 (7,955) 217,545 217,545 217,545 217,545 2020: Re-appropriate $55K for Love Vail website; $10K to continue recycled art project; Reclass $7.5 Recycling Education from energy and transportation to Recycling Programs project code, new request $10K for single haul consultant; 2020: Love Vail website improvement ($30K); ; Annual expenditures: Green Team ($2.5K); Eagle County recycling hauls (reimbursed) $(25K); Zero Hero recycling at events ($25K); Actively Green contract ($40K); Recycling compliance, education, public art and compost pilot ($30K); 10% operating cuts and 0% meritEcosystem Health233,500 44,413 (52,000) 225,913 225,913 225,913 225,913 2020: Re-appropriate $45.9K for NEPA contract for bighorn sheep improvement project (Defer to 2021); Annual wildlife forum ($500) cancelled in 2020; CC4CA Retreat - host community ($3K); Sustainable Destination contract ($30K); Trees for Vail $5K; Strategic Plan completion and phase I rollout ($10K); Biodiversity study as outcome of open lands plan ($50K); Forest Ranger program ($33K); wildlife habitat improvements/NEPA ($100K) less $50K reduction; Energy & Transportation72,500 72,500 72,500 72,500 72,500 2020: E-bike pilot program research ($25K); Annual expenditures: Energy Smart Colorado partnership contract ($40K); Sole Power coordination ($7.5K); Streamtract Education/Mitigation50,000 31,800 81,800 81,800 81,800 81,800 2020: $31.8K for project Re-wild; $50K for ongoing streamtract education programming such as "Lunch with Locals", landscape workshops, City Nature Challenge and storm drain artWater Quality Infrastructure1,000,000 (750,000) 250,000 250,000 250,000 250,000 2019: Continuation of water quality improvement to Gore Creek; Stormwater site specific water and water quality construction projects as part of "Restore the Gore" includes $135K for water mitigation roof runoff grant at PW; 2019-2021 funds to continue water quality improvement to Gore Creek; Stormwater site specific water and water quality construction projects as part of "Restore the Gore"; Defer $750K to 2021; 2020 project will be design of West Vail water quality Streambank Mitigation400,000 280,782 680,782 680,782 680,782 (30,000) 650,782 2019-2021 Continuation of Riparian Site specific construction projects for Water Quality Strategic Action Plan ($648.3K) includes 2018 Fishing is Fun grant ($30K)- See carryforward of grant revenue above Gore Creek Interpretive Signage81,000 71,450 152,450 152,450 152,450 152,450 2020: Re-appropriate $71.5K for Phase I of Gore Greek Interpretive signage (design); 2020: Phase II of Gore Creek Interpretive Signage includes installation of "story stations" and interpretive picnic table tops.PW Solar Project1,100,000 (1,100,000) - - - - 2020: Installation of solar panels at Public Works Shops; Defer to 2021Open Space Land Acquisition250,000 (250,000) - - - - 2020: $250K annual set aside for purchase of open space - defer to 2021Total Environmental3,863,236 501,445 (2,170,289) 2,194,392 - (37,440) 2,156,952 - 2,156,952 (30,000) 2,126,952 ArtPublic Art - Operating130,771 130,771 130,771 130,771 130,771 Art in Public Places programming and operationsPublic Art - General program / art60,000 538,022 (538,022) 60,000 60,000 60,000 60,000 To purchase sculptures, artwork, art programs and events; remainder is re-appropriated each year to accumulate enough funds. Defer carryover amount to 2021 while keeping annual expense intactPublic Art - Winterfest30,000 26,094 56,094 56,094 56,094 56,094 2020: Re-appropriate $24.1K for Winterfest, $2K for damaged ice sculpture reimbursement; Winterfest $30K per yearSeibert Memorial Statue- - - - - 2019: Pete Seibert Memorial statue- See corresponding community reimbursement aboveArt Space- 37,544 37,544 37,544 37,544 37,544 2019: Design phase for Ford Park art space- see corresponding donation from East West aboveTotal Art220,771 601,660 (538,022) 284,409 - - 284,409 - 284,409 - 284,409 ContributionsBetty Ford Alpine Garden Support71,094 71,094 71,094 71,094 71,094 Annual operating support of the Betty Ford Alpine Gardens; annual increase to follow town's general operating annual increaseEagle River Watershed Support40,000 40,000 40,000 40,000 40,000 Annual support of the Eagle River Watershed Council programs Adopt A Trail5,100 5,100 5,100 5,100 5,100 Adopt A Trail Council Contribution for trails in or bordering the TownTotal Contributions116,194 --116,194 - - 116,194 - 116,194 - 116,194 VRD-Managed Facility ProjectsRecreation Enhancement Account168,317 373,348 541,665 541,665 541,665 541,665 2019: Accumulation of annual rent paid by Vail Recreation District; to be re-invested in asset maintenance ($141,604); This amount will not be spent in 2020, but not removing because this account reserve is a term of the lease with VRDGolf Course - Other 494,636 227,873 722,509 722,509 722,509 722,509 2020: Re-appropriate $227K to complete reconstruction of maintenance building, parking and asphalt repairs, and drainage improvements; chain link-netting hybrid safety fence ($230K); complete asphalt repairs ($75K); repair wood trim on maintenance building ($25.8K), privacy fence repairs($2.2K), replace roof ($161.2K);Dobson Ice Arena- 161,023 161,023 161,023 161,023 161,023 2020: Appropriate to complete pavers and roof repairs ($161K)Ford Park / Tennis Center Improvements91,467 72,000 163,467 163,467 163,467 163,467 2020: Re-appropriate $72K for replace gutters ($10.0K), Stain wood siding of concessions ($6.0K) and restrooms ($6.0K), restroom remodel (50K); 2020: Repair exterior doors ($9.6K); replace furnace, hot water tank, baseboards ($47.8K), replace windows ($24K); Pickleball Feasibility Study ($10K)Athletic Fields - 6,000 6,000 6,000 6,000 6,000 2020: Re-appropriate for sealcoat and crack fill in parking lot $6KGymnastics Center- 258,608 258,608 258,608 258,608 258,608 2020: $258.6K for new cooling systemTotal VRD-Managed Facility Projects 754,419 1,098,852 -1,853,271 - - 1,853,271 - 1,853,271 - 1,853,271 12 September 15, 2020 - Page 47 of 52
Proposed COVID Adjustments1stCOVID-19 20202nd COVID-19 2020 COVID-19 20204th2020New Request/Adjustment2020 Supplemental Adjustments Amended Supplemental Adjustments Amended Adjustments Amended Supplemental AmendedTOWN OF VAIL 2020 AMENDED BUDGETSUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCEREAL ESTATE TRANSFER TAX Total Expenditures8,264,660 6,905,104 (4,863,725) 10,306,039 204,000 (233,288) 10,276,751 26,000 10,302,751 116,466 10,419,217 Other Financing Sources (Uses)Transfer from General Fund- Transfer from Capital Project Fund3,000 3,000 3,000 3,000 3,000 Revenue Over (Under) Expenditures(1,665,494) (5,662,560) 4,163,725 (3,164,329) (204,000) 233,288 (3,135,041) (26,000) (3,161,041) (116,466) (3,277,507) Beginning Fund Balance3,824,95114,684,01314,684,01314,684,01314,684,013Ending Fund Balance2,159,457$ 11,519,684$ 11,548,972$ 11,522,972$11,406,506$ 13 September 15, 2020 - Page 48 of 52
Proposed
2020 1st COVID-19 2020 COVID-19 2020 4th 2020
Budget Supplemental Adjustments Amended Adjustments Amended Supplemental Amended
Revenue
E911 Board Revenue 845,030$ -$ 845,030$ 845,030$ 845,030$
Interagency Charges 1,329,952 - 1,329,952 1,329,952 1,329,952
Other State Revenues - - - - 27,725 27,725
Other County Revenues - - - - -
Town of Vail Interagency Charge 661,194 - (66,119) 595,075 66,119 661,194 661,194
Earnings on Investments 10,000 - 10,000 10,000 10,000
Other - - - - -
Total Revenue 2,846,176 - (66,119) 2,780,057 66,119 2,846,176 27,725 2,873,901
Expenditures
Salaries & Benefits 2,248,023 - (65,961) 2,182,062 2,182,062 27,725 2,209,787
Operating, Maintenance & Contracts 497,003 20,052 (49,700) 467,355 49,700 517,055 517,055
Capital Outlay - 539,948 539,948 539,948 539,948
Total Expenditures 2,745,026 560,000 (115,661) 3,189,365 49,700 3,239,065 27,725 3,266,790
Revenue Over (Under) Expenditures 101,150 (560,000) 49,542 (409,308) 16,419 (392,889) - (392,889)
Transfer In from General Fund - - - - -
Beginning Fund Balance 1,345,121 417,435 1,788,950 1,788,950 1,788,950
Ending Fund Balance 1,446,271$ 1,379,642$ 1,396,061$ 1,396,061$
TOWN OF VAIL 2020 AMENDED BUDGET
SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE
DISPATCH SERVICES FUND
14
September 15, 2020 - Page 49 of 52
Ordinance No. 10, Series of 2020
ORDINANCE NO. 10
SERIES OF 2020
AN ORDINANCE MAKING BUDGET ADJUSTMENTS TO THE TOWN OF VAIL GENERAL
FUND, MARKETING FUND, CAPITAL PROJECTS FUND, HOUSING FUND, DISPATCH
SERVICES FUND AND REAL ESTATE TRANSFER TAX FUND OF THE 2020 BUDGET FOR
THE TOWN OF VAIL, COLORADO; AND AUTHORIZING THE SAID ADJUSTMENTS AS
SET FORTH HEREIN; AND SETTING FORTH DETAILS IN REGARD THERETO.
WHEREAS, contingencies have arisen during the fiscal year 2020 which could not have
been reasonably foreseen or anticipated by the Town Council at the time it enacted Ordinance No.
13, Series of 2019, adopting the 2020 Budget and Financial Plan for the Town of Vail, Colorado;
and,
WHEREAS, the Town Manager has certified to the Town Council that sufficient funds are
available to discharge the appropriations referred to herein, not otherwise reflected in the Budget, in
accordance with Section 9.10(a) of the Charter of the Town of Vail; and,
WHEREAS, in order to accomplish the foregoing, the Town Council finds that it should make
certain budget adjustments as set forth herein.
NOW, THEREFORE, BE IT ORDAINED, BY THE TOWN COUNCIL OF THE TOWN OF
VAIL, COLORADO that:
1.Pursuant to Section 9.10(a) of the Charter of the Town of Vail, Colorado, the Town
Council hereby makes the following budget adjustments for the 2020 Budget and Financial Plan for
the Town of Vail, Colorado, and authorizes the following budget adjustments:
General Fund $ 1,106,717
Marketing Fund 70,000
Capital Projects Fund 335,000
Housing Fund 874,434
Dispatch Services Fund 27,425
Real Estate Transfer Tax 116,466
Interfund Transfer (70,000)
Total $ 2,460,042
2.If any part, section, subsection, sentence, clause or phrase of this ordinance is for any
reason held to be invalid, such decision shall not affect the validity of the remaining portions of this
ordinance; and the Town Council hereby declares it would have passed this ordinance, and each
part, section, subsection, sentence, clause or phrase thereof, regardless of the fact that any one or
September 15, 2020 - Page 50 of 52
Ordinance No. 10, Series of 2020
more parts, sections, subsections, sentences, clauses or phrases be declared invalid.
3.The Town Council hereby finds, determines, and declares that this ordinance is
necessary and proper for the health, safety, and welfare of the Town of Vail and the inhabitants
thereof.
4.The repeal or the repeal and reenactment of any provision of the Municipal Code of
the Town of Vail as provided in this ordinance shall not affect any right which has accrued, any duty
imposed, any violation that occurred prior to the effective date hereof, any prosecution commenced,
nor any other action or proceedings as commenced under or by virtue of the provision repealed or
repealed and reenacted. The repeal of any provision hereby shall not revive any provision or any
ordinance previously repealed or superseded unless expressly stated herein.
5.All bylaws, orders, resolutions, and ordinances, or parts thereof, inconsistent
herewith are repealed to the extent only of such inconsistency. This repealer shall not be construed
to revise any bylaw, order, resolution, or ordinance, or part thereof, theretofore repealed.
INTRODUCED, READ, APPROVED, AND ORDERED PUBLISHED ONCE IN FULL ON
FIRST READING this 1st day of September, 2020, and a public hearing shall be held on this
Ordinance on the 15th day of September, 2020, at the regular meeting of the Town Council of the
Town of Vail, Colorado, in the Municipal Building of the town.
_______________________________
Dave Chapin, Mayor
ATTEST:
___________________________
Tammy Nagel, Town Clerk
READ AND APPROVED ON SECOND READING AND ORDERED PUBLISHED IN FULL this
15th day of September.
_____________________________
Dave Chapin, Mayor
ATTEST:
________________________________
Tammy Nagel, Town Clerk
September 15, 2020 - Page 51 of 52
VA I L TO W N C O UNC I L A G E ND A ME MO
I T E M /T O P I C: A djournment 6:55 pm (estimate)
September 15, 2020 - Page 52 of 52