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HomeMy WebLinkAbout2020-10-06 Agenda and Supporting Documentation Town Council Afternoon Meeting Agenda VAIL TO W N C O U N C IL R E G U L AR ME E TIN G Agenda Virtual 1:00 PM, O ctober 6, 2020 Meeting to be held Virtually (access High Five Access Media livestream https://www.highfivemedia.org/live-five the day of the meeting and visit https://www.vailgov.com/town-council to participate in public comment) Notes: Times of items are approximate, subject to change, and cannot be relied upon to determine what time Council will consider an item. Public comment on any agenda item may be solicited by the Town Council. 1.Executive Session 1.1.Executive Session, pursuant to C.R.S. §24-6-402(4)(b)(e) - to have a conference with the Town Attorney to receive legal advice on specific legal questions; and to determine positions, develop a negotiating strategy and instruct negotiators regarding: 1) Negotiations with Triumph Development and Vail Resorts regarding a memorandum of understanding for the potential relocation of the development project known as Booth Height 2) Delponte v. Town of Vail Case No. 2014C V30404; 3) Update on pending litigation for Chamonix Unit No. A. 90 min. Presenter(s): Matt Mire, Town Attorney 2.The Afternoon Regular Meeting will reconvene at 2:30 p.m. 3.Presentation / Discussion 3.1.J oint Session of the Vail Town Council and Vail Local Housing Authority - I nclusionary zoning/commercial Linkage Fee in Lieu Rate Update and Housing Mitigation Policy Amendments 45 min. Presenter(s): George Ruther, Housing Director, Andrew Knudtsen, Principal, E P S, I nc., Rachel Schindman, Senior Associate, E P S, I nc. Action Requested of Council: The Town staff and consultant team have identified a series of questions in Section 4 of the staff memorandum. The Vail Town Council and Vail Local Housing Authority are being asked to provided a consensus response to each of the questions. Background: The Vail Town Council has instructed the Town staff to pursue updates to the fee in lieu amounts and policy amendments for both inclusionary zoning and commercial linkage. The fee amounts established have remained largely unchanged since J anuary of 2008 and circumstances have changed which may warrant changes in policy. 3.2.The Colorado River W ater Conservation District Ballot I nitiative to Protect W estern Colorado Water Resources Through an I ncreased Mill Levy. 10 min. Presenter(s): Kristen Bertuglia, Environmental Sustainability Director, Dave Merritt, Chairman of the I ssues Committee representing 7A, Colorado River W ater Conservation District October 6, 2020 - Page 1 of 168 Action Requested of Council: Staff requests the Vail Town Council ask any pertinent questions in anticipation of the proposal of Resolution No. 43, Series of 2020 in the evening session of the Vail Town Council. Background: The River District proposes an additional property tax mill levy of .248 mills to support protection of water resources. As a decades-long drought is causing the flow of our West Slope water in the Colorado River and its tributaries to shrink, there is unprecedented demand for that water from cities on the East Slope and W est Coast. As this is is occurring the resources available to protect drinking water supplies, wildlife, fish and recreation are dwindling from a combination of the effects of Gallagher, Tabor and reduced revenue from the energy sector. 3.3.2021 Capital budget presentation for Capital Projects Fund, Housing Fund, RE TT Fund and Vail Reinvestment Authority. 60 min. Presenter(s): Kathleen Halloran, Finance Director and Carlie Smith, Financial Services Manager Action Requested of Council: Staff requests feedback from Council in preparation of the Town Manager ’s budget, which will come before Council for a first look on November 3rd and ordinance readings on November 17th and December 1st. Background: On September 1st, Town Council held a budget retreat as the start of the annual budget process. The purpose of this work session is to provide Council more in-depth information on the town’s draft capital plan, including significant capital projects proposed as a part of the 2021 budget. Staff Recommendation: Provide feedback to staff on preliminary long term capital planning. 3.4.Guest Experience I nitiatives - Early Season Experience Activation and Enhancements (2020-2021 W inter Season) 20 min. Presenter(s): Scott Robson, Town Manager, Mia Vlaar, Economic Development Director Action Requested of Council: I nformational updates about upcoming winter season programming for early season experience activations. Background: The presentation will be about a new guest experience at Ford Park produced by the Vail Valley Foundation and Magic of Lights, as a component of the Guest Experience I nitiatives. The enhanced programming will compliment Revely Vail with a focus on the theme "The Brilliance of W inter"! The Town of Vail in collaboration with Vail Mountain and the Vail Chamber and Business Association, developed and implemented a number of initiatives addressing guest experience. These programs helped to create a seamless guest experience, enhance the guest experience, and activate the early season experience. 3.5.Economic Recovery Efforts in Response to Public Health Crisis 30 min. Presenter(s): Scott Robson, Town Manager Action Requested of Council: I nformational presentation with updates about economic recovery programs. Background: Town staff present updates about many of the economic recovery programs that are ongoing, such topics include the current status of public health orders, progress on proposed winter operational enhancements, including the proposal for tents on expanded restaurant premises and warming area locations. 4.D R B / P E C Update (5 min.) 4.1.D RB / P E C Update 5 min. October 6, 2020 - Page 2 of 168 Presenter(s): J onathan Spence, Planning Manager 5.Information Update 5.1.A I P P Minutes - August 2020 5.2.V LHA Meeting Results September 8, 2020 5.3.2020 2nd. Quarter I nvestment Report 5.4.September Revenue Update 6.Matters from Mayor, Council and Committee Reports (10 min.) 7.Recess 7.1.Recess 5:30 pm (estimate) Meeting agendas and materials can be accessed prior to meeting day on the Town of Vail website www.vailgov.com. All town c ounc il meetings will be streamed live by High Five Acc ess Media and available for public viewing as the meeting is happening. The meeting videos are also posted to High Five A cc ess Media website the week following meeting day, www.highfivemedia.org. Please c all 970-479-2136 for additional information. S ign language interpretation is available upon request with 48 hour notification dial 711. October 6, 2020 - Page 3 of 168 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C: Executive Session, pursuant to C.R.S. §24-6-402(4)(b)(e) - to have a conference with the Town Attorney to receive legal advice on specific legal questions; and to determine positions, develop a negotiating strategy and instruct negotiators regarding: 1) Negotiations with Triumph Development and Vail Resorts regarding a memorandum of understanding for the potential relocation of the development project known as Booth Height 2) Delponte v. Town of Vail Case No. 2014C V30404; 3) Update on pending litigation for Chamonix Unit No. A. P RE S E NT E R(S ): Matt Mire, Town Attorney October 6, 2020 - Page 4 of 168 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C: J oint S ession of the Vail Town Council and Vail L ocal Housing Authority - I nclusionary zoning/commercial L inkage F ee in L ieu Rate Update and Housing Mitigation Policy Amendments P RE S E NT E R(S ): George Ruther, Housing Director, A ndrew K nudtsen, Principal, E P S , I nc., Rachel Schindman, S enior A ssociate, E P S, I nc. AC T IO N RE Q UE S T E D O F C O UNC I L: T he Town staff and consultant team have identified a series of questions in Section 4 of the staff memorandum. The Vail Town Council and Vail L ocal Housing A uthority are being asked to provided a consensus response to each of the questions. B AC K G RO UND: The Vail Town Council has instructed the Town staff to pursue updates to the fee in lieu amounts and policy amendments for both inclusionary zoning and commercial linkage. The fee amounts established have remained largely unchanged since J anuary of 2008 and circumstances have changed which may warrant changes in policy. AT TAC H ME N TS: Description Inclusionary Zoning Commercial Linkage Fee in Lieu Rate Update Policy Amendment 10062020 193175- Program Overview and Case Studies 10-1-20 October 6, 2020 - Page 5 of 168 To: Vail Town Council Vail Local Housing Authority From: George Ruther, Housing Director Date: October 6, 2020 Subject: Joint Session of the Vail Town Council and Vail Local Housing Authority to discuss inclusionary zoning/commercial linkage fee in lieu rate update and housing mitigation policy amendments. 1. SUMMARY The purpose of this memorandum is to present the following: • A summary background on inclusionary zoning and commercial linkage • An evaluation contrasting and comparing inclusionary zoning to residential linkage • An overview of best practices being implemented in peer resort communities • A list of questions intended to direct a housing mitigation policy discussion This fee update and policy amendment discussion supports the Vail Town Council’s goals, initiatives, and priorities outlined in the Vail Town Council Action Plan 2018 – 2020. Specifically, accommodating the need for housing within the community as the Town Council has determined housing is necessary infrastructure. 2. BACKGROUND The Vail Town Council has instructed the Town staff to pursue updates to the fee in lieu amounts for both inclusionary zoning and commercial linkage. The fee amounts established have remained largely unchanged since January of 2008. The Vail Town Council adopted inclusionary zoning and commercial linkage as two means of mitigating the increased need for workforce housing resulting from new residential and commercial development in Vail. In doing so, three accepted methods of mitigation were adopted and include: 1) constructing deed restricting dwellings units, both on-site and off-site 2) remitting a fee in lieu payment, and 3) conveyance of vacant property into a land bank. The fee in lieu payment amounts are based upon the gap in affordability between 80% of area median income in Eagle County and the median price of residential dwelling units in the Town of Vail. Currently, the fee in lieu rate for inclusionary zoning is $320.90 per square foot and $177,733.00 per employee for commercial linkage. Each of these amounts includes an administrative fee of $4.90 per square foot and $4,033 per employee, respectively. October 6, 2020 - Page 6 of 168 Town of Vail Page 2 The Vail Town Council is the policy making body of the Town of Vail. The Town Council has expressed an interest in updating the fee in lieu payment rate and amending certain housing policies. For instance, changing the policy for determining the payment rate from the gap in affordability to the actual cost of constructing deed-restricted homes, which would include and adopting residential linkage requirements. As such, proposed changes in policy should first be considered by the Vail Town Council. If the Town Council determines a possible change in policy warrants further consideration, policy making direction can be provided and the town staff will prepare options for policy implementation to be presented to the Town’s Planning and Environmental Commission for evaluation. The Planning and Environmental Commission will then be charged with forwarding a policy implementation recommendation to the Vail Town Council for consideration and adoption. The current inclusionary zoning and commercial linkage housing mitigation tools were originally adopted by the Vail Town Council in 2008. Since that time, each has remained largely unchanged. Each of the housing tools was adopted to ensure that new residential and commercial development and redevelopment provided for a reasonable amount of deed- restricted housing to mitigate the impact on the need for additional housing resulting from said development and redevelopment. In each instance, mitigation rates are established to mitigate the resulting impact. In the instance of commercial linkage, the mitigation rate in 20% of the net new employee jobs generated, and with inclusionary zoning, the mitigation rate is 10% of the net new floor area created. That said, for every 10 new employee jobs created as a result of commercial development, 2 employees are to be provided deed-restricted housing and 1 square foot of deed-restricted housing is provided resulting from every 10 square feet of GRFA constructed in certain residential zone districts. As a result, the greater Vail community at large is left to provide the necessary housing for the 8 or 9 remaining employees, respectively. Further, each of the tools also establishes methods by which mitigation can be achieved, at the discretion of the applicant, and each allows for any surplus in mitigation provided to be banked as a future credit. In contrast, commercial linkage applies equally to all development and redevelopment in all commercial-zone districts, while inclusionary zoning only applies to development and redevelopment in a select few residential zone districts. Said another way, not all residential development and redevelopment is obligated to mitigate for the increase in housing need. Residential development in the Hillside Residential, Single-family Residential, Two-family Residential, Two-family primary/secondary Residential, Residential Cluster, Low Density Multiple Family Residential, and Medium Density Multiple Family are exempt from the application of inclusionary zoning requirements. This exemption is an intended policy outcome determined at the time of inclusionary zoning adoption. An additional obligation of both commercial linkage and inclusionary zoning is where the mitigation is intended to occur, meaning on-site and/or off-site. In each instance, it is intended that at least 50% of the resulting obligation is provided on-site. When provided off-site, the off- site location must be located within the Town of Vail. Again, this is an intended policy outcome which was discussed and determined at the time of adoption of both inclusionary zoning and commercial linkage. Lastly, commercial linkage and inclusionary zoning are considered reactive responses to accommodating the need for additional housing as a result of new development. Neither is a proactive approach to addressing existing housing needs since if there is no new development occurring, no new deed-restricted home opportunities are created as a result of either of these housing tools. That said, any existing deficit in housing is not address through commercial linkage or inclusionary zoning. These tools are used to “keep up” with existing needs and do October 6, 2020 - Page 7 of 168 Town of Vail Page 3 not address any need that may exist to “catch up” to ongoing deficits in housing. By contrast, a program like Vail InDEED is a proactive response and better suited to address existing deficits in housing needs in the community. The following links provide additional background references to inclusionary zoning and commercial linkage as land use policies and practices: https://inclusionaryhousing.org/inclusionary-housing-explained/ https://www.sightline.org/2016/11/29/inclusionary-zoning-the-most-promising-or-counter- productive-of-all-housing-policies/ https://www.bloomberg.com/news/articles/2018-07-17/inclusionary-zoning-everything-you-need- to-know https://inclusionaryhousing.org/designing-a-policy/program-structure/linkage-fee- programs/commercial-linkage-fees https://www.localhousingsolutions.org/act/housing-policy-library/linkage-fees-affordable- housing-impact-fees-overview/linkage-fees-affordable-housing-impact-fees/ On September 1, 2020, the Vail Town Council instructed the town staff to collaborate with EPS, stakeholders, and potentially affected parties to develop policy implementation options and land use regulation amendments. The Town of Vail Housing Department reached out to Economic & Planning Systems, Inc. (EPS) for technical assistance in updating the fee in lieu mitigation rates. EPS is widely recognized as leaders and industry experts in the development of land use policy and regulations based upon economic considerations and impacts. Town staff and EPS have collaborated and developed a scope of work, schedule, and budget for completing the inclusionary zoning/commercial linkage fee in lieu rate update and policy amendment. Since receiving instruction and authorization to move forward with this policy amendment, Town staff has executed a professional services agreement with EPS to complete a specified scope of work. 3. RECOMMENDATION The Town staff recommends the Vail Town Council and Vail Local Housing Authority engage in a joint discussion, which in the end, helps to provide answers to the following questions: 1. What questions, if any, are there regarding the technical elements of residential linkage programs and how they function? 2. Is residential linkage an applicable policy approach for Vail and does it have relevancy to the housing needs in Vail? 3. The following questions relate generally to both residential development and commercial development: a) Mitigation rate – are the present mitigation rates of 10% and 20% achieving the desired outcomes? b) Geography –all residential zone districts or just those that are for higher density uses? c) Fee basis – payment in lieu fee based upon cost of construction or resale values rather than gap in affordability? October 6, 2020 - Page 8 of 168 Town of Vail Page 4 d) Floor of applicability –should homes below a certain size (sq.ft.) be exempt? e) Mitigation method –should policy be set to that demonstrated preference to provide deed restrictions as opposed to allow payment of fees? 4. NEXT STEPS The Housing Department is currently on the agenda of the Town of Vail Planning & Environmental Commission (PEC) for a discussion regarding policy implementation options on Monday, October 12th. At this time, it is anticipated Town staff would return to the PEC for a second presentation on Monday, October 26th for a final recommendation of implementation options to the Vail Town Council. Prior to requesting a final recommendation to the Vail Town Council, Town staff will present a proposal which includes the results of the cost of construction data collection for purposes of determining fee in lieu mitigation amounts. In the end, the town staff will return to the Vail Town Council for final decision making and adoption on this policy matter. It is estimated this process will require approximately 120 days to complete and be ready for implementation in early 2021. October 6, 2020 - Page 9 of 168 Economic & Planning Systems, Inc. T h e E c o n o m i c s o f L a n d U s e 730 17th Street, Suite 630 n Denver, CO 80202 303.623.3557 n www.epsys.com INCLUSIONARY ZONING AND RESIDENTIAL LINKAGE Town of Vail Housing Policy Analysis Vail Town Council Vail Local Housing Authority Work Session October 6, 2020 October 6, 2020 - Page 10 of 168 Economic & Planning Systems Town of Vail Housing Policy Analysis |1 PRESENTATION AGENDA 1.Identify Key Issues and Session Outcomes 2.Overview of Programs –Inclusionary Zoning –Residential Linkage 3.Program Details 4.Peer Community Overview 5.Questions and Discussion October 6, 2020 - Page 11 of 168 Economic & Planning Systems Town of Vail Housing Policy Analysis |2 1. KEY ISSUES AND SESSION OUTCOMES Key Issues ▪How do these tools function? –Inclusionary Zoning –Residential Linkage ▪What have peer communities selected, and why? ▪Which option aligns best with the Town’s adopted housing objectives? ▪What are the levers within each program that affect the outcome? Meeting Outcome ▪Provide direction on which tool the Town would like to pursue for its residential development mitigation program (or the type of additional information needed to help inform the decision) Next Steps ▪EPS will commence modeling a fee update for the Town, based on the direction provided by Council October 6, 2020 - Page 12 of 168 Economic & Planning Systems Town of Vail Housing Policy Analysis |3 2. OVERVIEW OF PROGRAMS •Requirement tied to size of development (units or sq. ft.) •Once factors are established, policy decisions required for mitigation rate and fee calcs. •Goal is to increase supply of affordable housing ▪Land use tool (implemented through zoning code) ▪Ties the production of affordable housing to the production of market-rate housing ▪Requires new market-rate residential developments to provide affordable units (specified % of development) ▪Underlying idea is that benefits of strong market should be utilized to meet affordable housing needs ▪Legal tool that functions like an impact fee (a type of exaction) ▪Alternative to inclusionary zoning -“links” market rate development to the need for affordable housing ▪Requires new market-rate development to mitigate the demand for affordable housing generated by the future uses contained within the development ▪Underlying idea is that market rate development brings new residents who will generate increased demand for services and, in turn, jobs to fulfill that demand; this creates a need for housing (a portion of which needs to be affordable) Residential LinkageInclusionary Zoning October 6, 2020 - Page 13 of 168 Economic & Planning Systems Town of Vail Housing Policy Analysis |4 3. PROGRAM DETAILS Inclusionary Zoning ▪First US program established in 1972 ▪Inclusionary zoning laws are increasingly subject to state preemption –As of 2017, 11 states had adopted laws that prevent localities from enacting mandatory IZ or limit their discretion in designing voluntary IZ policies Residential Linkage ▪Linkage fees have historically been more common for commercial development (where an on-site housing requirement would be unpractical and/or undesirable) ▪As state prohibitions on rent control have been interpreted to prohibit inclusionary programs that require affordable rent (e.g. in California), communities have converted inclusionary programs with a focus on housing linkage fees BACKGROUND October 6, 2020 - Page 14 of 168 Economic & Planning Systems Town of Vail Housing Policy Analysis |5 RATIONALE Inclusionary Zoning ▪A jurisdiction has a right to establish affordable housing goals and require developers to contribute to those goals ▪Housing is generated through on-site (or off-site) unit provision or assessing a fee in lieu of providing affordable units ▪Historically associated with large, greenfield development that integrates households with different income levels Residential Linkage ▪Designed to mitigate the impact of development based on the increased demand for affordable housing resulting from employment generated by the development ▪Demand for housing is mitigated through payment of a fee or providing units directly 3. PROGRAM DETAILS October 6, 2020 - Page 15 of 168 Economic & Planning Systems Town of Vail Housing Policy Analysis |6 LEGAL CONSIDERATIONS Inclusionary Zoning ▪Municipalities use zoning authority as a means to generate new affordable housing ▪As an alternative to providing units, inclusionary policies often offer the option of paying a fee- in-lieu –The fee is generally structured to cover the cost of developing affordable units that would otherwise have been included on-site –This “loss” of on-site units is the impact the fee is intended to mitigate (although it is not considered an “impact fee”) Residential Linkage ▪Functions as an impact fee ▪Adoption of a linkage fee requires a nexus study to demonstrate the relationship between the fee and the impact of the development being mitigated –Determines how much affordable housing need is generated by development –Designed to meet the Nollan/Dolan legal test by establishing “essential nexus” and “rough proportionality” ▪Fee is directly related to the “impact” of the new development (i.e. the demand for housing arising as a result of new employment generated by development) 3. PROGRAM DETAILS October 6, 2020 - Page 16 of 168 Economic & Planning Systems Town of Vail Housing Policy Analysis |7 FEE CALCULATION OPTIONS Affordability Gap (Current Town Mechanism) ▪Gap between sales prices of local homes and affordable purchase price ▪Applied on a per-unit basis ▪E.g. Berkeley, CA bases its fee on the affordability gap method, charging $34,000 per market rate home Cost of Construction ▪Gap between cost to construct a home and affordable purchase price ▪Applied based on square footage of the new home ▪E.g. Santa Monica, CA charges $28/SF and increases its fee automatically every year based on an index accounting for changing construction costs and land values 3. FEE CALCULATIONS October 6, 2020 - Page 17 of 168 Economic & Planning Systems Town of Vail Housing Policy Analysis |8 LEVERS THAT AFFECT OUTCOMES 1.Generation rates –Measuring the degree of impact by specific uses 2.Mitigation percentage –Setting the mitigation rate (percent of employees generated to be housed), which determines the amount of benefit to be generated by the development community 3.Geography and application of standard –Determining the extent of application within the Town of Vail. Specifically, all zone districts or only those with the highest density set of uses. 4.Cost of construction –For those developers choosing to pay a fee- in-lieu, setting the fee to reflect local construction costs, inclusive of hard costs, soft costs, land, and profit margin. 5.Method for mitigation –Once standards have been established, structuring the options for fulfillment (construction, land, acquisition, cash-in- lieu) in a way that expands the inventory most effectively. WHAT COMPONENTS WITHIN EACH PROGRAM AFFECT THE OUTCOME? October 6, 2020 - Page 18 of 168 Economic & Planning Systems Town of Vail Housing Policy Analysis |9 4. PEER COMMUNITY EXAMPLES Vail, CO Jackson, WY Napa, CA Truckee, CA Mt. Crested Butte, CO Ketchum, ID Whistler, BC Redwood City, CA Population 5,469 10,483 79,516 16,377 967 2,761 8,713 85,217 Housing Units 7,346 4,874 30,408 13,568 1,776 3,626 8,549 31,288 Seasonal Occupancy 69.5%17.8%6.4%55.6%74.9%66.5%60.6%3.6% Employment (2017)7,782 10,781 33,342 7,118 1,020 4,231 8,310 62,664 Affordability Program Inclusionary Zoning Commercial Linkage Commercial Linkage Plans for Residential Linkage Residential Linkage Commercial Linkage Inclusionary Zoning Commercial Linkage Inclusionary Zoning Residential Linkage Commercial Linkage Inclusionary Zoning (incentive based/ voluntary) Commercial Linkage Residential Incentives Inclusionary Zoning Residential Linkage Commercial Linkage OVERVIEW Source: US Census ACS 2018 5-Year Estimates; US Census LEHD 2017; Statistics Canada Census Profile, 2016 Census October 6, 2020 - Page 19 of 168 Economic & Planning Systems Town of Vail Housing Policy Analysis |10 4. PEER COMMUNITY EXAMPLES 1.Migration to Residential linkage reflects the maturation of a range of communities 2.Home size is a key differential and residential linkage provides better calibration that accounts for scale 3.Geography is a key issue. Historically, communities applied programs to growth areas or higher density areas. Including redevelopment in low density zone districts is a key benefit. 4.Important to structure program based on local context –Development capacity -how much more development of a given type is likely to occur? 5.Important to recognize that some significant factors are applied in either program: –Mitigation rate –what is a reasonable percentage for private sector to mitigate? –Basis for calculating fees –should it account for cost of construction or resale prices? –Fulfillment –how can developers meet the standards (fees or construction) and if fees are collected, how and where can they be utilized? –Floor of applicability –should there be an exemption for homes under a certain size? INITIAL TAKEAWAYS October 6, 2020 - Page 20 of 168 Economic & Planning Systems Town of Vail Housing Policy Analysis |11 5. QUESTIONS AND DISCUSSION 1.Residential Linkage and Inclusionary Zoning a)Questions about the technical elements and how they function? b)Questions about the applicability and relevancy to Vail? 2.Elements that apply to either program a)Mitigation rate b)Geography –all zone districts or just those that are for higher density uses? c)Fee basis –cost of construction or resale values? d)Floor of applicability –should homes below a certain size be exempt? e)Mitigation method –should standards be set to incent construction as opposed to payment of fees? October 6, 2020 - Page 21 of 168 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C: T he Colorado River Water Conservation District Ballot I nitiative to Protect Western Colorado Water Resources Through an I ncreased Mill L evy. P RE S E NT E R(S ): K risten Bertuglia, E nvironmental Sustainability Director, Dave Merritt, Chairman of the I ssues Committee representing 7A, Colorado River Water Conservation District AC T IO N RE Q UE S T E D O F C O UNC I L: Staff requests the Vail Town Council ask any pertinent questions in anticipation of the proposal of Resolution No. 43, S eries of 2020 in the evening session of the Vail Town Council. B AC K G RO UND: The River District proposes an additional property tax mill levy of .248 mills to support protection of water resources. A s a decades-long drought is causing the flow of our West S lope water in the Colorado River and its tributaries to shrink, there is unprecedented demand for that water from cities on the East Slope and West Coast. As this is is occurring the resources available to protect drinking water supplies, wildlife, fish and recreation are dwindling from a combination of the effects of Gallagher, Tabor and reduced revenue from the energy sector. AT TAC H ME N TS: Description Resolution No 43, Series of 2020 October 6, 2020 - Page 22 of 168 RESOLUTION NO. 43 Series of 2020 A RESOLUTION SUPPORTING THE COLORADO RIVER WATER CONSERVATION DISTRICT BALLOT INITIATIVE TO PROTECT WESTERN COLORADO WATER RESOURCES THROUGH AN INCREASED MILL LEVY WHEREAS, the Colorado River Water Conservation District (Colorado River District) is a public entity with a mission to lead protection, conservation, use and development of the water resources of the Colorado River Basin for the welfare its residents and to safeguard for Colorado all the waters of the Colorado River to which the State of Colorado is entitled; WHEREAS, the Town works closely with the Colorado River District on both intrastate and interstate water matters of interest; WHEREAS, it is critical to the people of Western Colorado that the Colorado River District continue to be a strong and effective voice on water matters affecting Western Colorado water users; WHEREAS, the Colorado River District’s revenues are declining due to reduced energy production and prices, impacts of the Gallagher Amendment and the revenue limitations in the Taxpayers Bill of Rights; WHEREAS, the Board of Directors of the Colorado River District has certified and directed that the following ballot question (7A) be placed in the November 2020 election across the District’s 15 counties: Shall Colorado River Water Conservation District, also known as the Colorado River District, taxes be increased by an amount up to $4,969,041 in 2021 (which increases amounts to approximately $1.90 in 2021 for every $100,000 in residential property value), and such amounts as are generated annually thereafter from an additional property tax levy of .248 mills (for a total mill levy of 0.5 mills) to enable the Colorado River District to protect and safeguard Western Colorado by: o Fighting to keep water on the Western Slope; o Protecting adequate water supplies for West Slope Farmers and Ranchers; o Protecting sustainable drinking water supplies for West Slope communities; and o Protecting fish, wildlife, and recreation by maintaining river levels and water quantity; Provided that the District will not utilize these additional funds for the purpose of paying to fallow irrigated agriculture; with such expenditures reported to the public in an annually October 6, 2020 - Page 23 of 168 published independent financial audit; and shall all revenues received by the District in 2021 and each subsequent year be collected retained and spent notwithstanding any limits provided by law?; WHEREAS, we believe that the revenues that will be raised if the above ballot question is approved by the voters are critical to the Colorado River District being able to continue its mission and be a strong and effective advocate on issues and importance to water users on the Western Slope of Colorado; NOW THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN OF VAIL, COLORADO THAT: The Vail Town Council strongly supports the Colorado Rover District’s ballot question set forth above. INTRODUCED, PASSED AND ADOPTED at a regular meeting of the Town Council of the Town of Vail held this 6th day of October 2020. _________________________ Dave Chapin, Town Mayor ATTEST: _____________________________ Tammy Nagel, Town Clerk October 6, 2020 - Page 24 of 168 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C: 2021 Capital budget presentation for Capital Projects F und, Housing Fund, R E T T F und and Vail Reinvestment A uthority. P RE S E NT E R(S ): K athleen Halloran, F inance Director and Carlie S mith, F inancial Services Manager AC T IO N RE Q UE S T E D O F C O UNC I L: Staff requests feedback from Council in preparation of the Town Manager’s budget, which will come before Council for a first look on November 3rd and ordinance readings on November 17th and December 1st. B AC K G RO UND: On September 1st, Town Council held a budget retreat as the start of the annual budget process. The purpose of this work session is to provide Council more in-depth information on the town’s draft capital plan, including significant capital projects proposed as a part of the 2021 budget. S TAF F RE C O M M E ND AT IO N: Provide feedback to staff on preliminary long term capital planning. AT TAC H ME N TS: Description 2021 Capital Budget 2021 Capital Budget P P October 6, 2020 - Page 25 of 168 TO: Vail Town Council FROM: Town Manager / Department Heads DATE: October 6, 2020 SUBJECT: 2021 Capital and RETT I. SUMMARY On September 1st, Town Council held a budget retreat as the start of the annual budget process. The purpose of this work session is to provide Council more in-depth information on the town’s draft capital plan, including significant capital projects proposed as a part of the 2021 budget. Staff will also provide information regarding the impacts to revenue sources and resulting need for prioritization of projects. Feedback gathered from Council will shape the proposed 2021 capital budget which will come back at the November 3rd meeting as a part of the 1st Draft of 2021 Town Manager Budget. II. BACKGROUND Many of the capital budget requests align with several topics of importance to both Town Council and the community at large. Housing, Parking, Community Area improvements and Environmental Sustainability are among the top priorities. These projects work to achieve goals stated in the Council Action Plan focus areas: COMMUNITY: Engage our community in honoring social, recreational, cultural and educational values that will guide sustainable strategies throughout our neighborhoods as the foundation of our town’s continued success. Ensure that our citizens are afforded the opportunity to live and thrive in our community. EXPERIENCE: Deliver on the promise, Vail. Like nothing on earth that also supports “preserving our natural environment”. ECONOMY: Preserve our vibrant and diverse economy that keeps Vail at the forefront of our resort competitors. SUSTAINABILITY: Balance our economic, environmental and social needs to deliver a sustainable community October 6, 2020 - Page 26 of 168 Town of Vail Page 2 III. 2021 CAPITAL BUDGET Staff has provided a preliminary fifteen-year capital plan for the Capital Projects Fund, Housing Fund and the Real Estate Transfer Tax Fund. In addition, items are color -coded if they are new additions, have a cost increase or a change in timing (budget year). New Project Project Cost Increased and Moved to a Different Year Project Removed or Cost Reduction For today’s discussion, staff has summarized the larger and more significant projects that are proposed for 2021. The discussion is intended to provide Council with detailed information and allow for Council inquiries and feedback before the budget ordinance readings. While a project may be appropriated by Council, that doesn’t mean the project goes forward without additional approvals. There are four main sources of revenue that fund the town’s capital improvements programs: Sales Tax, Construction Use Tax, Real Estate Transfer Tax, and Tax Increment Finance (TIF) from the Vail Reinvestment Authority. The COVID 19 pandemic has had the most impact on Town of Vail sales tax revenues with a 22% decrease in collections over the prior year (as of August 2020), with an overall decrease of 35% by year-end. Staff is conservatively projecting a similar decrease in 2021, with a return to 2019 sales tax levels by 2026 (annual growth of 10%). As the main funding source of the Capital Projects Fund, this will have substantial impacts to project funding and reserves. Annual sales tax collections have historically been shared between the General Fund and Capital Projects Fund with a 62/38 split. Staff is proposing to adjust this split for the next five years to maintain services levels paid for by the General Fund: • 2021-2022: staff is proposing to adjust this split to 80/20. • 2023-2025: the split is proposed at a 75/25 split. • 2026: when revenues return to 2019 levels, the split is returned to the original 62/38. Over a six-year period, this transfers a total of $17.7 million to the General Fund from what normally would have gone to the Capital Projects Fund. This transfer is necessary to offset the impact of COVID-19 on sales tax collections and to reduce the draw-down of General Fund reserves. Without the transfer, the General Fund reserve levels are projected to be $1.2M by the end of 2025, well below the $15M minimum set by Council. Separately, the loss of sales tax revenue from COVID economic impacts is estimated at $19M for the Capital Projects Fund (General Fund impacted by $29M). The total impact of this “double hit” to the Capital Projects Fund from the combination of the transfer of allocated sales tax to General Fund, and impact of COVID totals a reduction in $36.7 million in revenue to the Capital Projects Fund. As a result, Council will need to prioritize projects to fit within the town’s traditional philosophy of “save and pay” cash funding or consider financing options. Real Estate Transfer Tax revenues have remained strong throughout the COVID pandemic, and for 2021 are projected flat with 2020 budget at $6.3 million. REVENUE October 6, 2020 - Page 27 of 168 Town of Vail Page 3 Construction Use Tax tends to fluctuate on an annual basis, and is projected conservatively at $1.8 million, flat with 2020 forecast. HOUSING FUND Council Focus Area: Community As a significant priority of the “Community” goals within the Council Action Plan the Housing Fund continues to include an annual amount of $2.5M to continue the success of the Vail INDEED Program. To date, the program has added approximately 153 deed restrictions at an average cost of $63,000 per deed restriction. In addition, the town has pursued local and regional housing opportunities including an opportunity to shift the planned Vail Resort’s housing at Booth Heights to a new location at Middle Creek. Over the last four years, Town Council has demonstrated a commitment to this goal with budgeted funding of $17.1M not including a $4.3M subsidy of the Chamonix Neighborhood homes. REAL ESTATE TRANSFER TAX FUND Council Focus Area: Experience Ford Park Playground Improvements ($200K) The Ford Park Play Area is one of the most popular play areas in Vail. It is also the oldest. It was significantly remodeled in 1999, with further improvements during 2012 and 2015. The work for this project falls into three categories – Safety, Maintenance and Play Improvements. Safety improvements include the addition of a wooden deck below the suspension bridge to cover a boulder wall, expansion of the tot area to the south by several feet to ensure proper “use zones”, installation of handrails/grab bars throughout the play area to meet ADA requirements and evaluation and potential removal of older cottonwood trees. Maintenance work includes painting/staining the entire play area and replacement of a safety net around the suspension bridge. Play improvements include the addition of several more play components to continue to enhance the play value of Ford Park. Ford Park Entry Improvements ($400K) The existing entry to the Ford Park Parking Lot was constructed as part of the Improvements Project in 2013. The entry was designed and constructed to Colorado Department of Transportation standards and within the space constraints available. Operation of the Ford Park parking lot as a paid and /or permitted lot over the last several years has identified several shortcomings in the existing entry configuration. Specifically, the required position of the parking equipment or parking attendants provides insufficient space for queuing and turning movements. Traffic entering the park consistently backs up into the travel lanes of the South Frontage Road causing congestion and delays. Improvements will move the parking lot entry to the east and increase queuing space and provide improvements to space for parking attendants and equipment. Council Focus Area: Sustainability Public Works Solar System ($1.1M) The Public Works solar system was budgeted to begin in 2020 and proposes a series of panel arrays to offset electric use. The location of the panels was previously recommended for the EXPENDITURES October 6, 2020 - Page 28 of 168 Town of Vail Page 4 hillside, however they may also be placed on top of roof should the PW Shops project move forward next year. Water Quality Infrastructure ($1.75M) This project budget includes funds allocated in the 2020 budget, with a continuation into 2021 for the implementation of the Gore Creek Action Plan. To date almost 70% of the Town capital projects within the plan have been completed. Staff will continue to evaluate and implement the remaining projects. This will include Water Quality improvements at the West Vail I-70 interchange. Streambank Mitigation ($200K) This project is a component of the Gore Creek Water Quality Strategic Action Plan. Between 2017-2020, approximately 15,000 plants were installed along town-owned stream tract. In addition, several bank stabilization projects have been completed, and design work towards 2021 projects is under way. For 2021, staff anticipates augmenting all previous projects to ensure continued success with enhanced vegetated buffers. This will include significant hand watering and increased irrigation where possible to assist with plant establishment. CAPITAL PROJECTS FUND Council Focus Area: Community Children’s Garden of Learning ($2.0M) This project includes the relocation of the school to the Charter Bus Lot area for a temporary site (3-5 years) while a new permanent location is identified and constructed. The capital plan includes an estimated $6.0M cost for a permanent site in 2026. The Capital Projects Fund will be reimbursed from TIF dollars (Vail Reinvestment Authority). While the town will pursue funding partners for this project, staff wanted to identify a placeholder in the long-term plan. Fire Ladder Truck Replacement ($850K) The replacement of a fire truck is proposed in 2021 at a cost of $850,000. The replacement is proposed due to a catastrophic failure of “Engine 1” during an annual test, which caused the engine to start on fire. After a long negotiation with both the manufacturer and dealer, a cost share of 50% Town of Vail and 50% manufacturer/dealer was agreed to for the $80,000 - $100,000 repair. Vail Fire was also granted the use of another truck from the manufacturer until Engine 1 is back in service. This agreement is highly unusual because the engine is 9 years old and well out of warranty. While the return of Engine 1 occurred this summer, reliability of the truck remains a significant concern. As such, staff is proposing to purchase the replacement engine in 2021 and keep Engine 1 as a reserve truck to use when other vehicles are out of service. To offset the impact to the Capital plan, a separate ladder truck scheduled for replacement in 2021 will be shifted to 2022. Replacement of Body Worn Cameras ($170.3K) This project is to replace existing body worn cameras (BWC) to address legislative mandates from SB-217 and solve our digital evidence storage problem. Our current BWC program is nearing the end of its lifecycle. Cost includes new tasers, holsters, cameras and data storage. The new system includes sensors in the holsters that activate the cameras if an officer takes any action (such as lift a weapon or taser from the holster/belt). Maintenance, hardware replacement and software for the system, which includes upgrades, totals $101,500 per year. Booth Falls Turn Lane ($1.1M) With the growing traffic needs of Vail Mountain School due to increases in enrollment, staff is proposing to add a turn lane along South Frontage Rd at Booth Falls Rd. The project is expected to be a cost share with Vail Mountain School. October 6, 2020 - Page 29 of 168 Town of Vail Page 5 East Vail Major Drainage Improvements ($1.5M) Drainage improvements to East Vail began in 2020 and is proposed to continue into 2021. This project will improve various aging draining problems in East Vail based on the most recent drainage master plan. South Frontage Rd Improvements and Roundabout ($9.0M) The 2021 budget includes $9.0M to widen South Frontage Road to four lanes between Vail Health and the Liosnhead parking structure to accommodate the new entrance to Vail Health and allow for future traffic growth along South Frontage Road. The improvements will also include a median and a new roundabout. The project will be funded by $1.5M from traffic impact fees paid by Vail Health as part of their recent expansion and utilize $7.5M from the Vail Reinvestment Authority TIF dollars. Buffher Creek Turn Lane ($1.1M) This project proposes to add a turn lane along the South Frontage Rd and Buffehr Creek Rd to accommodate growing traffic needs. This project will coincide with the Marriot Residence Inn project, with design costs of $100K in 2021 and construction in 2022. Council Focus Area: Experience Parking Entry System Replacement ($1.2M) Staff is requesting that a new parking system be moved up from 2023 to 2021. A portion of these funds are included in the 2020 budget. The current parking system is seven years old and has reached the recommended end of life. Staff is proposing to work with the Parking Task Force to collaborate on the opportunity to re-think the town’s parking management as a transformation into “mobility management” that integrates a combination of sustainability, economic and guest experience considerations. Donovan Pavilion Improvements ($850K) This project proposes to relocate and replace heating and ventilation to the building’s exterior. This will greatly improve noise levels inside the building. Other improvements include adding storage space, a bride’s room/staging area/office and interior paint. With cancellations from COVID, there is an opportunity to complete this project without further revenue impacts. If delayed, the project would impact future bookings and revenue generation. Fiber ($500K) Fiber optic cables provide the infrastructure for all Town of Vail IT networks to function. All municipal technology services, internet access, the public wireless network, and numerous IOT devices (irrigation, HVAC controls, alarm systems, etc.) ultimately pass their data through these cables. This project will put additional fiber in the ground to better connect critical Town IT infrastructure for key equipment locations – the Vail Village Parking Structure, the Municipal Building, the Lionshead Parking Structure, and Fire Station 3 in West Vail. The key benefits provided by this project: • Minimize the risk of the Town losing internet connectivity due to issues caused by having a single fiber path. Unfortunately, we have already experienced brief internet outages, as well as reduced network capacity, due to not having this redundancy in place. • Provide the opportunity to potentially partner with third parties to improve and expand the Town’s broadband options. • Provide the opportunity to expand our current public wireless networks beyond their current scope. October 6, 2020 - Page 30 of 168 Town of Vail Page 6 Public Works Shop and Street Building Expansion ($19.6M) The Public Works Shops Building was built in 1979. Expansion of service levels over the past 40 years have surpassed the capacity of the current space. Efficiency, functionality, and safety are a growing concern. Improvements were approved by Town Council to move forward with construction in 2020. However, due to the economic impacts of COVID-19, construction was put on hold. Staff requested additional discussion of this project, including a review of cost/benefits of deferring the project and funding methods. Todays’ discussion explores three funding options should Council decide to pursue the redevelopment of the Public Works Shops building. Each option is listed below: • Financing with a 15-year $20M “COP” would cost the town $2.7M in interest expense and allow all other capital projects to be completed as planned. • Cash Fund and Defer Project until 2028 would cost the town an additional $5.1M due to 3% annual increase in construction costs. • Cash Fund in 2021- Delays a significant number of capital funded projects for up to five years, and beyond five years in some cases. Those delays would also have associated costs from construction pricing. The attached 15-year capital plan includes the assumption that Town Council would proceed with the PW shops utilizing the financing option. Staff is recommending that Town Council consider this option given the magnitude of this project, the significant cost should the town delay for a number of years, and the opportunity with the current bond market pricing. Council Focus Area: Sustainability Vail Village Snowmelt System Replacement ($1.25M) The purpose of this project is to replace aging sections of the Vail Village Snowmelt system. As the system approaches 20 years, replacement of snowmelt infrastructure will be necessary. Identified existing problems include rusting steel mains (Covered Bridge to Gore Creek Drive); leaking heat main, lateral, and manifold joints when the system runs at low temperature. The project would expand beyond 2021, with $1.5 million planned for both 2022 and 2023. UNFUNDED PROJECTS Staff has also provided the most recent list of “Unfunded” capital projects for Council’s consideration. Included in this list are projects being considered as part of the Civic Center Master Plan, outcomes from the West Vail Master Plan, a municipal building redevelopment/relocation, and major reconstruction of the Lionshead parking structure. ACTION REQUESTED Staff requests feedback from Council in preparation of the Town Manager’s budget, which will come before Council for a first look on November 3rd, with ordinance readings on November 17th and December 1st. • Does Council agree with the proposed capital plan? • Please provide feedback on concept of financing PW Shops redevelopment • Would Council like to reprioritize any of the unfunded projects by moving to the five-year plan? • Are there any other changes or additions to the Capital, Housing or RETT funds? October 6, 2020 - Page 31 of 168 2020 2020 Ammended 2021 2022 2023 2024 2025 Revenue Capital Projects Funding - New 2,500,000 2,500,000 2,500,000 2,500,000 2,500,000 2,500,000 2,500,000 Capital Projects Funding - Real Esate Sales - 1,394,434 - - - - - Total Revenue 2,500,000 3,894,434 2,500,000 2,500,000 2,500,000 2,500,000 2,500,000 Expenditures InDEED Program 2,500,000 5,297,725 2,500,000 2,500,000 2,500,000 2,500,000 2,500,000 Town of Vail Rental Inventory - 35,125 - - - - - Chamonix Housing Unit 520,000 Buy Down Housing - 1,180,894 - - - - - Total Expenditures 2,500,000 7,033,744 2,500,000 2,500,000 2,500,000 2,500,000 2,500,000 Operating Income - (3,139,310) - - - - - Beginning Fund Balance - 3,139,310 - - - - - Ending Fund Balance -$ -$ -$ -$ -$ -$ -$ TOWN OF VAIL PROPOSED 2021 BUDGET SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE HOUSING FUND 7 October 6, 2020 - Page 32 of 168 Included in Project NarrativesNew ProjectProject Cost Increased And Moved to Future YearIncludes 2020 Projects Deferred to 2021 Project Removed20202020 Amended 2021 2022 2023 2024 2025 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035RevenueReal Estate Transfer Tax 6,300,000$ 6,300,000$ 6,300,000$ 6,426,000$ 6,554,500$ 6,685,600$ 6,819,300$ 6,955,674$ 7,094,775$ 7,236,659$ 7,381,380$ 7,528,996$ 7,679,564$ 7,833,143$ 7,989,794$ 8,149,578$ 8,312,557$ 2020: flat with 2019 budget and 17.6% decrease from 2018; 2021 flat with 2021; 2023-2035: 2% annual increaseGolf Course Lease 168,317 168,317 170,000 171,700 173,417 175,151 176,902 178,671 180,458 182,263 184,085 185,926 187,785 189,663 191,560 193,475 195,410 Annual lease payment from Vail Recreation District; annual increase will be based on CPI; New rate effective 2020 with lease signed in 2019; Rent income funds the "Recreation Enhancement Account" belowIntergovernmental Revenue 20,000 500,000 20,000 20,000 20,000 20,000 20,000 20,000 20,000 20,000 20,000 20,000 20,000 20,000 20,000 20,000 20,000 2020: Re-appropriate $150K reimbursement from Eagle County and $1M from ERWSD (less $700K for cost savings) for the restabilization of Dowd Junction; Re-appropriate $30K fishing is fun grant; $20K lottery proceeds; 2022-2035 $20K lottery proceedsProject Reimbursements - 20,000 - - - - - - - - - - - - - - - 2020: $20K reimbursement for WestHaven stormwater filtration upgrades from Grand HyattDonations - 37,544 - - - - - - - - - - - - - - - 2020: $37.5K unused donation from East West partners for Ford Park art spaceRecreation Amenity Fees 10,000 10,000 10,000 10,000 10,000 10,000 10,000 10,000 10,000 10,000 10,000 10,000 10,000 10,000 10,000 10,000 10,000 Earnings on Investments and Other 100,849 102,849 16,208 15,015 11,788 18,349 28,535 29,840 32,674 45,830 56,535 71,415 82,453 90,549 109,204 127,552 146,590 2020: 1.8% rate assumed; $32K bag fee reimbursement for Clean-Up Day and America Recycles Day; 2022-2035: 0.7% interest rate assumedTotal Revenue 6,599,166 7,138,710 6,516,208 6,642,715 6,769,705 6,909,100 7,054,737 7,194,185 7,337,907 7,494,751 7,652,000 7,816,337 7,979,802 8,143,355 8,320,558 8,500,605 8,684,558 ExpendituresManagement Fee to General Fund (5%) 315,000 315,000 315,000 321,300 327,725 334,280 340,965 347,784 354,739 361,833 369,069 376,450 383,978 391,657 399,490 407,479 415,628 5% of RETT Collections - fee remitted to the General Fund for administrationWildlandForest Health Management 298,733 291,786 291,786 297,600 303,600 309,700 315,900 322,200 328,600 335,200 341,900 348,700 355,700 362,800 370,100 377,500 385,100 Operating budget for Wildland Fire crew; 2019 Added .5 FTE for wildland lead; Extra month of wildland crew to facilitate bighorn sheet habitat improvement project ($12.9K); 2020 amended includes a 10% operating reduction; 2021 flat with 2020 amended; 2022-2035 2% increaseWildland Fire Equipment - - - - - - - - 13,000 53,800 - - - - - - - 2026: Fire shelters; 2027: Wildland hose; 2028: VHF radio replacementWildland Fire Shelter - - - - 17,500 - 17,000 - - - - - - - - - 2024: To purchase a wildland shelter safety deviceTotal Wildland298,733 291,786 291,786 297,600 303,600 327,200 315,900 339,200 341,600 389,000 341,900 348,700 355,700 362,800 370,100 377,500 385,100 ParksAnnual Park and Landscape Maintenance 1,816,014 1,552,477 1,816,014 1,816,014 1,852,334 1,889,381 1,927,169 1,965,712 2,005,026 2,045,127 2,086,029 2,127,750 2,170,305 2,213,711 2,257,985 2,303,145 2,349,208 Ongoing path, park and open space maintenance, project mgmt.; Town Trail Host volunteer program ($16,000), “Clean-up after your K-9” media campaign ($2,000), and a planning effort with the USFS to generate long-term solutions ($30,000). 2020 includes also includes $4K for two new trail host E-Bikes and $26K for entertainment infrastructure at Ford Park: 10% operating cuts and 0% merit remainder of year; 2021 flat with 2020 original; 2022-2035 2% increasePark / Playground Capital Maintenance 125,000 175,108 125,000 125,000 125,000 125,000 125,000 127,500 127,500 127,500 130,050 130,050 132,651 132,651 135,304 135,304 138,010 2020: Annual maintenance items include projects such as playground surface refurbishing, replacing bear-proof trash cans, painting/staining of play structures, picnic shelter additions/repairs, and fence maintenance and a 2019 re-appropriate of $50.1K for small park projects; 2021 flat with 2020 original Rec. Path Capital Maint 140,000 140,000 85,000 85,000 85,000 85,000 85,000 86,700 86,700 88,434 88,434 90,203 90,203 92,007 92,007 93,847 93,847 $85K for annual Capital maintenance of the town's recreation path system; $50K replacement of wood slats on Nature Center/Ford Park bridgeTree Maintenance 65,000 65,000 75,000 75,000 75,000 75,000 75,000 85,000 85,000 85,000 85,000 85,000 85,000 95,000 95,000 95,000 95,000 On going pest control, tree removal and replacements in stream tract, open space, and park areasStreet Furniture Replacement 120,000 152,469 85,000 85,000 85,000 85,000 85,000 86,700 86,700 86,700 86,700 88,434 88,434 88,434 90,203 90,203 90,203 2020 includes Summer bike coral in parking structure ($32.5K), contract to assess pedestrian bridge ($15K); Additional 12 space bike racks near Amphitheater restroom/concessions building, school house and fields/concessions ($30K)Covered Bridge Pocket Park Rehabilitation - 82,088 - - - - - - - - - - - - - - - 2020: $82.1K to complete Pocket Park rehabilitationStephens Park Safety Improvements - 453,306 - - - - - - - - - - - - - - - 2020: $453.3K for Stephens Park safety improvementsFord Park Improvements & Fields - 54,636 - - - - - - - - - - - - - - - 2020: $54.6K to complete Ford Park landscaping improvementsVail Transit Center Landscape - 107,133 - - - - - - - - - - - - - - - 2020: Completion of landscaping at Vail transit centerSunbird Park Fountain Repairs 120,000 123,000 - - - - - - - - - - - - - - - 2020: Repairs to fountain feature; requires excavation to get to leaking pipe; currently unable to run main center fountainFord Park Enhancement: Priority 3 Landscape area 75,000 75,000 - - - - - - - - - - - - - - - 2020: Landscape playground/basketball berm, softball area, frontage rd. & east berms, below tennis courtsFord Park: Synthetic Turf Replacements - - - - 410,000 - - - - - - - - - - - - 2023: Scheduled replacement of synthetic turf based on 7 year life expectancyFord Park Lower Bench Turf/Irrigation - - - - - 300,000 - - - - - - - - - - - 2024: Replacement of worn turf grass area and inefficient irrigation systemFord Park Playground Improvements - - 200,000 - - - - 300,000 - - - - - - - - - ADA upgrades, and replacement of a safety net ($200K); 2026: Renovation of Western half wooden structure from mid 1980's ($300K)Playground/Park Roofing Replacements - - 75,000 - - - - - - - - - - - - - - 2021: Replacing cedar shake roofs at Ford Park, Ellefson Park, and Buffeher Creek Park to address fire safetyFord Park Picnic Shelter - - - - - - 350,000 - - - - - - - - - 2025: Replace Ford Park picnic shelterPlayground Restroom Replacements - - - - - - - 300,000 - 300,000 - 300,000 Replace the three remaining modular restroom buildings at Bighorn Park (2026), Red Sandstone (2028), and Stephens Park (2030)Ford Park: Parking lot entry reconfiguration - - 400,000 - - - - - - - - - - - - - - 2021: Parking lot reconfiguration to improve turning and queuing characteristics of the parking lot entry due to safety and operation efficienciesKindel Park/Mill Creek - - 175,000 - - - - - - - - - - - - - - 2021: Improvements to heavily worn stream tract between Hanson Ranch Rd and Pirateship parkDonovan Park Improvements - - - 115,000 - 400,000 - - - - - - - - 2023: Replacement of decks 2027: Wood structure renovationWillow Park Drainage Improvements - - - - - - 125,000 - - - - - - - - - - 2028: Improvements to drainage and inefficient irrigation systemBig Horn Park Improvements - - 55,000 - - - - - - - 150,000 - - - - - - 2021: Safety Improvements to Bighorn park including stairway/handrails and resurfacing near picnic tables and grills ($55K); 2019: Renovation of park wooden structure ($150K)Red Sandstone Park Picnic Shelter - - - - - 75,000 - - - - - - - - - - - 2021: Modest 12'x12' shelter near volleyball court deferred from 2022-2024Pirateship Park Improvements - - - 50,000 - - - - - 250,000 - - - - - 2023: Replace wood siding and add climber 2030: Play structure renovation ($50K)Buffehr Creek Park Safety Improvements - - - - - - 350,000 - - - - - - - - - - 2025: Replacement 20-yr old "catalog" playground equipment with custom build deferred from 2022 to 2025 ($350K)Buffehr Creek Park picnic shelter - - - - - - 75,000 - - - - - - - - - - 2025: 15'x 25' shelter at existing picnic area deferred from 2022 to 2025 ($75K)Ellefson Park Safety Improvements - - - - - 300,000 - - - - - - - - - - - 2024: Replacement 15-yr old "catalog" playground equipment with custom build ($300K)Total Parks2,461,014 2,980,217 3,091,014 2,186,014 2,797,334 2,934,381 3,197,169 2,951,612 2,790,926 2,732,761 2,626,213 3,071,437 2,566,593 2,621,803 2,670,499 2,717,498 2,766,267 Rec Paths and TrailsVail Valley Drive Path Extension: Ford Park to Ptarmigan - 50,000 - - - - - - - - - - - - - - - 2020: $50K to strip and design future improvementVail Valley Drive Path Extension: Ptarmigan West to GC Mtn Building- 50,000 - - - - - - - - - - - - - - - 2020: $50K to strip and design future improvementAdvisory Bike Lanes on Vail Valley Drive - - 75,000 - - - - - - - - - - - - - - 2021: Add an advisory bike lane on Vail Valley DriveGore Valley Trail Bridge Replacement - 10,000 40,000 - 400,000 - - - - - - - - - - - - 2020-2021: Design and planning for Gore Valley Trail Bridge replacement; 2023: Bridge replacements ($400K)Gore Valley Trail Realignment - 267,182 - 1,800,000 - - - - - - - - - - - - - 2020: $67.2K for Gore Valley trail re-alignment design plus $200K moved forward from 2021; 2023: $1.8M for construction to realign Gore Valley Trail- cost share with Vail ResortsEast Vail Interchange Improvements - 290,284 - - - - - - - - - - - - - - - 2020: $290.3K to continue East Vail interchange projectDowd Junction repairs and improvements - 701,437 98,563 - - - - - - - - - - - - - - 2020-2021: Continue Re-stabilization of Dowd Junction path ($2.1M); Repairs to culverts, drainage, and preventative improvements; project in cooperation with Eagle River Water and Sand (ERWSC); offset with reimbursement of $150K reimbursement from Eagle County and $300K reimbursement from ERWSD; $1.4M cost reductionGore/Deluge Lake Trailhead Parking/Restroom - - - - - - 400,000 - - - - - - - - - - Improvements to the Gore Creek/Deluge Lake trailhead to improve parking, safety, traffic flow and addition of a restroom facilityGore Valley Trail Fence Replacement at Dowd Junction - - 50,000 - - - - - - - - - - - - - - 2021: Replace wood fence along Gore Valley Trail in Dowd Junction in conjunction with CDOT wildlife fence projectGore Valley Trail Reconstruction - 25,000 - - 80,000 - 80,000 - 80,000 - 80,000 - 80,000 - 80,000 - 80,000 2020: $25K to complete Gore Valley Trail Reconstruction between W. Vail Conoco and Donovan Pavilion includes revegetation along West trail near Donovan Pavilion;East Vail Interchange Trailhead parking lot expansion - - - 200,000 - - - - - - - - - - - - 2022: Expanded parking lot at East Vail Interchange trailheadPedestrian Bride Reconstruction - - - - - - 400,000 - - 400,000 - - 400,000 - - 400,000 - 2025-2034: Systematic replacements of 8 pedestrian Vail bridges ($400K each)Bike Path Signage - - - 30,000 75,000 - - - - - - - - - - - - 2022-2023: Bike Path Signage: Enhancement of existing trail signage to improve etiquette, safety and wayfindingBooth Lake Trailhead Parking Restroom - - - 350,000 - - - - - - - - - - - - - 2020: Improvements to the parking area at the Booth Lake Trailhead.  Addition of a permanent restroom facility to replace port‐o‐letsTOWN OF VAIL FIFTEEN YEAR BUDGETSUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCEREAL ESTATE TRANSFER TAX 8 October 6, 2020 - Page 33 of 168 Included in Project NarrativesNew ProjectProject Cost Increased And Moved to Future YearIncludes 2020 Projects Deferred to 2021 Project Removed20202020 Amended 2021 2022 2023 2024 2025 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035TOWN OF VAIL FIFTEEN YEAR BUDGETSUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCEREAL ESTATE TRANSFER TAX Bighorn Trailhead improvements - - - - - - - - - 250,000 - - - - - - - 2028: Improvements to the parking area at the Bighorn Trailhead to include acquisition of easements, improved trail entry, additional parking spPitkin Lake Trailhead parking - - - - - - - - - - - 250,000 - - - - - 2030: Improvements to the parking area at the Pitkin Lake Trailhead to include new restroom facilityNorth Recreation Path- Sun Vail to Pedestrian Bridge - 233,380 - - - - - - - - - - - - - - - 2020: $233K for North Recreation Bike Path reconstruction on North Frontage road between Sun Vail and the pedestrian Bridge to coincide with the Red Sandstone parking garage projectTotal Rec Paths and Trails- 1,627,283 263,563 2,180,000 755,000 - 880,000 - 80,000 650,000 80,000 250,000 480,000 - 80,000 400,000 80,000 Recreational FacilitiesNature Center Operations 90,000 90,000 90,000 90,000 90,000 90,000 90,000 95,000 95,000 95,000 95,000 95,000 95,000 100,000 100,000 100,000 100,000 Nature Center operating costs including $75K Walking Mountains contract and $15K for maintenance and utilitiesNature Center Capital Maintenance 145,292 145,292 5,165 38,690 - 8,064 - - - - - - - - - - - 2020: Wood siding and trim ($9.5K), window replacement ($10.3K), exterior door repairs ($7.6K); steep slope roofing replacement ($27.5K); signage ($17.2K), paths and walkways ($6.9K), timber stairway ($12.2K), shade structure reconstruction ($36.0K); 2021: replace benches and chairs ($5.2K); 2022: wood siding and trim repairs ($11.4K), open rail fencing replacement ($13.4K);2024: path and walkway repairs ($8.1K)Nature Center Redevelopment - 383,522 - 4,000,000 - - - - - - - - - - - - - 2020: $383.5K for further planning and design for a nature center remodel; 2022: Placeholder for new Nature Center buildingRecreation Facility Maintenance - 25,000 25,000 25,000 25,000 25,000 25,000 25,000 25,000 25,000 25,000 25,000 25,000 25,000 25,000 25,000 25,000 2020: Annual $25K for general RETT facility maintenanceGolf Clubhouse & Nordic Center - 33,824 - - - - - - - - - - - - - - - 2020: Final art purchases for Clubhouse and Nordic Center; art budget was 1% of original project budgetLibrary Landscape and reading area - - - 100,000 - - - - - - - - - - - - - 2022: Exterior landscaping and site work enhancements for an outdoor reading areaTotal Recreational Facilities235,292 677,638 120,165 4,253,690 115,000 123,064 115,000 120,000 120,000 120,000 120,000 120,000 120,000 125,000 125,000 125,000 125,000 EnvironmentalEnvironmental Sustainability523,736 475,962 523,736 523,736 534,211 534,211 544,895 544,895 555,793 555,793 566,909 566,909 578,247 578,247 589,812 589,812 601,608 Annual operating expenditures for Environmental department (4 FTEs); includes $40K for Clean up day, professional dues to organizations such as CC4CA, Climate Action Collaborative, etc. 2020 Energy Coordinator FTE requested; 10% reduction in operating expense and 0% merit impactRecycling and Waste Reduction Programs 152,500 217,545 122,500 122,500 122,500 122,500 122,500 128,625 128,625 128,625 135,000 135,000 135,000 141,750 141,750 141,750 145,000 2020: $10K to continue recycled art project; Reclass $7.5 Recycling Education from energy and transportation to Recycling Programs project code, new request $10K for single haul consultant; Love Vail website improvement ($30K); ; Annual expenditures: Green Team ($2.5K); Eagle County recycling hauls (reimbursed) $(25K); Zero Hero recycling at events ($25K); Actively Green contract ($40K); Recycling compliance, education, public art and compost pilot ($30K); 2019: Love Vail Phase website $100K, Waste Education $34.5K, Green Team $2.5K, Recycling and Compost $25K, Zero Hero $25K;Ecosystem Health 233,500 225,913 233,500 133,500 73,500 73,500 73,500 73,500 73,500 73,500 73,500 73,500 73,500 73,500 73,500 73,500 73,500 2020: CC4CA Retreat - host community ($3K); Sustainable Destination contract ($30K); Trees for Vail $5K; Strategic Plan completion and phase I rollout ($10K); Biodiversity study as outcome of open lands plan ($50K); Forest Ranger program ($33K); wildlife habitat improvements ($100K); 2019: Wildlife habitat program (NEPA study, field work) ($75K); Front Range Program $33K, Trees for Vail $5K, Sustainable Destination Contract $30k, CC4C Retreat $2.5K, Annual Wildlife Forum $2K; 2021: includes $45.9K for NEPA Bighorn sheet improvements project (2020 deferral)Energy & Transportation 72,500 72,500 170,000 47,500 47,500 47,500 47,500 47,500 47,500 47,500 47,500 47,500 47,500 47,500 47,500 47,500 47,500 2020: E-bike pilot program research ($25K); Annual expenditures: Energy Smart Colorado partnership contract ($40K); Sole Power coordination ($7.5K); 2021-2024: Energy Smart Partnership contract ($40K), Sole Power (7.5K)Streamtract Education/Mitigation 50,000 81,800 50,000 50,000 50,000 50,000 50,000 55,000 55,000 55,000 55,000 55,000 55,000 60,000 60,000 60,000 60,000 2020: $50K annual streamtract education programming such as "Lunch with Locals", landscape workshops, City Nature Challenge and storm drain art; 2020 includes $31.8K for project Re-wildWater Quality Infrastructure 1,000,000 250,000 1,750,000 - - - - - - - - - - - - - - 2020: Continue water quality improvement to Gore Creek; Stormwater site specific water and water quality construction projects as part of "Restore the Gore"; 2021: $1.0M plus $750K deferred from 2020 Streambank Mitigation 400,000 680,782 200,000 100,000 100,000 100,000 - - - - - - - - - - - 2020-2024 Continuation of Riparian Site specific construction projects for Water Quality Strategic Action Plan ($648.3K) includes 2018 grant awards continued in 2020 for GoCo grant ($39K) and Fishing is Fun grant ($30K)- See carryforward of grant revenue above.Gore Creek Interpretive Signage 81,000 152,450 - - - - - - - - - - - - - - - 2020: $71.5K for Phase I of Gore Greek Interpretive signage (design); $81K for phase II of Gore Creek Interpretive Signage includes installation of "story stations" and interpretive picnic table tops.PW Solar Project 1,100,000 - 1,100,000 - - - - - - - - - - - - - - 2021: Installation of solar panels at Public Works Shops deferred from 2020Open Space Land Acquisition 250,000 - 500,000 250,000 250,000 250,000 250,000 250,000 250,000 250,000 250,000 250,000 250,000 250,000 250,000 250,000 250,000 2022-2025: $250K annual set aside for purchase of open space; 2021 includes additional $250K deferred from 2020Total Environmental3,863,236 2,156,952 4,649,736 1,227,236 1,177,711 1,177,711 1,088,395 1,099,520 1,110,418 1,110,418 1,127,909 1,127,909 1,139,247 1,150,997 1,162,562 1,162,562 1,177,608 ArtPublic Art - Operating 130,771 130,771 130,771 133,386 136,054 138,775 141,551 145,797 150,171 154,676 159,317 164,096 169,019 174,090 179,312 184,692 190,232 Art in Public Places programming and operationsPublic Art - General program / art 60,000 60,000 598,022 60,000 60,000 60,000 60,000 60,000 60,000 60,000 60,000 60,000 60,000 60,000 60,000 60,000 60,000 To purchase sculptures, artwork, art programs and events; remainder is re-appropriated each year to accumulate enough funds.2021: $60K for annual art programs and $538K 2020 deferral of accumulated funds Public Art - Winterfest 30,000 56,094 30,000 30,000 30,000 30,000 30,000 30,000 30,000 30,000 30,000 30,000 30,000 30,000 30,000 30,000 30,000 2020: $24.1K for Winterfest, $2K for damaged ice sculpture reimbursement; Winterfest $30K per yearArt Space - 37,544 - - - - - 2019: Design phase for Ford Park art space- see corresponding donation from East West aboveTotal Art220,771 284,409 758,793 223,386 226,054 228,775 231,551 235,797 240,171 244,676 249,317 254,096 259,019 264,090 269,312 274,692 280,232 CommunityCouncil Contribution: Betty Ford Alpine Garden Support 71,094 71,094 71,094 72,516 72,516 72,516 73,966 73,966 73,966 75,446 75,446 75,446 76,954 76,954 76,954 78,494 78,494 Annual operating support of the Betty Ford Alpine Gardens; annual increase to follow town's general operating annual increaseCouncil Contribution: Eagle River Watershed Support 40,000 40,000 40,000 40,800 40,800 40,800 41,616 41,616 41,616 42,448 42,448 42,448 43,297 43,297 43,297 44,163 44,163 Annual support of the Eagle River Watershed Council programs Council Contribution: Adopt A Trail 5,100 5,100 - - - - - - - - - - - - - - - Adopt A Trail Council Contribution for trails in or bordering the TownTotal Contributions116,194 116,194 111,094 113,316 113,316 113,316 115,582 115,582 115,582 117,894 117,894 117,894 120,252 120,252 120,252 122,657 122,657 VRD-Managed Facility ProjectsRecreation Enhancement Account 168,317 541,665 170,000 171,700 173,417 175,151 176,902 178,671 180,458 182,263 184,085 185,926 187,785 189,663 191,560 193,475 195,410 Annual rent paid by Vail Recreation District; to be re-invested in asset maintenance ($168,317), This amount will not be spent in 2020, but not removing because this account reserve is a term of the lease with VRDGolf Clubhouse - - 20,260 - - 12,751 86,306 47,745 - 22,591 44,402 13,865 - - - 2021: Wood Trim repairs ($20.2K); 2024: Roof maintenance ($12.8K); 2025: Circulation Pumps ($83.3K); 2026: Clubhouse wood stucco and trim ($47.8K)Athletic Field Restroom/Storage Building - - - 1,000,000 - 2023: Placeholder for the replacement of existing restroom/concession with new 2000 sq. ft. restroom/storage buildingGolf Course - Other 494,636 722,509 135,482 41,273 31,295 2,484 - 178,867 3,781 23,887 - 62,787 1,028,303 44,784 - - - 2020: $227K to complete reconstruction of maintenance building, parking and asphalt repairs, and drainage improvements; 2020: chain link-netting hybrid safety fence ($230K); complete asphalt repairs ($75K); repair wood trim on maintenance building ($25.8K), privacy fence repairs($2.2K), replace roof ($161.2K); 2021:course streambank restoration ($73.8K), maintenance building, HVAC unit ($17.7K), maintenance building heater ($8.9K), maint. building furnace ($9.8M); 2022: VRD shared cost for 1st hole Timber Path planking ($38.0K), asphalt repairs ($3.3K); 2023: Clubhouse walkways($12.4K); Clubhouse drain pans ($18.9K); 2024: Maintenance privacy repairs ($2.5K); 2031 includes storage building infrastructureDobson Ice Arena - 161,023 486,861 - 53,862 16,127 92,105 84,440 90,755 10,127 305,856 44,296 120,873 126,428 278,141 - - 2020: Reappropriate to complete pavers and roof repairs ($161K); 2021: Changing Rooms ($78.8), windows replacement ($74.3), heat pumps ($6.3K), restroom remodel ($78.7K), rebuild of electrical system ($144.2K), boiler room upgrades ($55K), steel gate ($14.3K), exterior lighting ($22.9), exterior wood trim ($9.3K); Repairs to exterior doors ($5.5K); exhaust stack repairs ($2.9K); 2023: grading and drainage repairs ($9.3K), rockwall repair ($15K), brick paver repairs ($16.9K), central air upgrades ($12.5K); 2024: Wood trim repairs ($10.4), chemical feed system repairs ($5.6K); 2025: Boiler and circulation system ($59.3K), Water filtration issues ($21.2K); Hot water storage tank ($29.5K)Ford Park / Tennis Center Improvements 91,467 163,467 - 16,797 21,137 - 41,581 1,090,053 10,588 - - 16,529 17,024 53,831 22,804 - - 2020: $72K for replace gutters ($10.0K), Stain wood siding of concessions ($6.0K) and restrooms ($6.0K), restroom remodel (50K); Repair exterior doors ($9.6K); replace furnace, hot water tank, baseboards ($47.8K), replace windows ($24K); Pickleball Feasibility Study ($10K); 2022: Wood Siding ($3.9K); Concession/Restroom siding ($12.9K); Drainage ($13.3K); Exterior Doors ($4.6K); 2025: Wood siding and windows ($41.6K); 2026 includes a rebuild of tennis courts, retaining walls, and court fencing9 October 6, 2020 - Page 34 of 168 Included in Project NarrativesNew ProjectProject Cost Increased And Moved to Future YearIncludes 2020 Projects Deferred to 2021 Project Removed20202020 Amended 2021 2022 2023 2024 2025 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035TOWN OF VAIL FIFTEEN YEAR BUDGETSUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCEREAL ESTATE TRANSFER TAX Athletic Fields - 6,000 109,716 123,510 - 8,708 76,991 - 19,512 - 4,012 8,925 - 13,182 9,753 - - 2020: $11.7K for sealcoat and crack fill in parking lot; 2021: Coat exterior gypsum board ($3.7K), Repaved parking lot ($8K), Irrigation System ($100K) 2022: Grading and drainage repairs ($136.9K), paint wood trim ($4.5K), paint wood structure ($6.8K); 2024: Asphalt parking lot repairs ($8.7K); 2025: asphalt parking lot ($77K)Gymnastics Center - 258,608 - 47,550 - - 109,928 - - - - 254,539 - - - - - 2020: $258.6K for the installation of a new cooling system; 2021: Restroom remodel ($42.6K); 2025: Furnace ($20.9K), Elevator ($20.9K); waterproof roof ($62.4K); signage and rd. access ($27.1K); concrete stairs and walkways (3.0K)Total VRD-Managed Facility Projects754,419 1,853,271 922,319 400,830 1,279,710 215,221 583,813 1,579,776 305,095 238,867 493,954 573,002 1,398,387 441,753 502,258 193,475 195,410 Total Expenditures 8,264,660 10,302,751 10,523,469 11,203,373 7,095,450 5,453,948 6,868,375 6,789,271 5,458,531 5,965,449 5,526,255 6,239,487 6,823,175 5,478,351 5,699,472 5,780,863 5,547,903 Other Financing Sources (Uses)Transfer from Capital Project Fund 3,000 - - - - - - - - - - - - - - - Revenue Over (Under) Expenditures (1,665,494) (3,161,041) (4,007,261) (4,560,658) (325,746) 1,455,152 186,363 404,914 1,879,376 1,529,302 2,125,745 1,576,850 1,156,627 2,665,004 2,621,086 2,719,742 3,136,655 Beginning Fund Balance 3,980,987 14,675,979 11,514,938 7,507,677 2,947,019 2,621,274 4,076,4254,262,788 4,667,701 6,547,077 8,076,380 10,202,125 11,778,974 12,935,601 15,600,606 18,221,691 20,941,433Ending Fund Balance2,315,492$ 11,514,938$ 7,507,677$ 2,947,019$ 2,621,274$ 4,076,425$ 4,262,788$ 4,667,701$ 6,547,077$ 8,076,380$ 10,202,125$ 11,778,974$ 12,935,601$ 15,600,606$ 18,221,691$ 20,941,433$ 24,078,088$ 10 October 6, 2020 - Page 35 of 168 Included in Project NarrativesNew ProjectProject Cost Increased And Moved to a Different YearProject Removed or Cost Reduction2020 20202020 Amended Forecast 2021 2022 2023 2024 2025 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035Revenue2%Total Sales Tax Revenue: 28,524,000$ 16,800,000$ 18,600,000$ 18,630,000$ 20,493,000$ 22,542,300$ 24,796,500$ 27,276,000$ 28,639,800$ 30,071,790$ 31,575,380$ 33,154,148$ 34,811,856$ 36,552,449$ 38,380,071$ 40,299,075$ 42,314,028$ 44,429,730$ 2021 based on "Crisis" level (overall 40% decrease from 2019 actuals; flat with 2020 forecast); 2023-2025 includes 10% year over year growth with and 75/25 split; 2025 based on a 15% increase in sales tax; 2026-2035 based on 5% year over year increase Sales Tax Split between General Fund & Capital Fund62/38 62/38 62/38 80/20 80/20 75/25 75/25 75/25 62/38 62/38 62/38 62/38 62/38 62/38 62/38 62/38 62/38 62/38Sales Tax - Capital Projects Fund 10,839,000$ 5,376,000$ 5,952,000$ 3,726,000$ 4,098,600$ 5,635,575$ 6,199,125$ 6,819,000$ 10,883,000$ 11,427,662$ 11,998,644$ 12,598,124$ 13,228,053$ 13,889,479$ 14,583,975$ 15,313,196$ 16,078,879$ 16,882,845$ 2021 based on "Crisis" level and a reduced "split" of 20% to CPFUse Tax 2,220,000 1,800,000 1,800,000 2,750,000 2,200,000 2,244,500 2,289,890 2,336,188 2,383,412 2,431,580 2,480,711 2,530,826 2,581,942 2,634,081 2,687,263 2,741,508 2,796,838 2,853,275 2021 flat with 2020 plus Marriott Residence Inn, Park meadows and Elevate projects; 2022 flat with 2020; 2023-2023 based on 2% annual increaseFranchise Fee190,000 190,000 193,800 197,676 201,630 205,662 209,775 213,971 218,250 222,615 227,068 231,609 236,241 240,966 245,785 250,701 255,715 1% Holy Cross Franchise Fee approved in 2019; 2022-2035 based on 2% annual increaseFederal Grant Revenue 700,000 - - - - - - - - - - - - - - - - - 2020: Reduce Federal grant reimbursement for Bridge Rd Bridge. This grant was originally scheduled to be received in two partial payments ($300K in 2019 and $700K in 2020) however the town received full payment in 2019Other State Revenue 1,617,287 1,967,287 1,967,287 - - - - - - - - - - - - - - - 2020: $350K CDOT 50% grant for bus transportation management system (see corresponding expenditure for $700K below); 1.09M FASTER grant for electric bus charges; $525,287 CDOT bus grant;Lease Revenue 164,067 164,067 164,067 164,067 164,067 164,067 172,270 180,884 180,884 180,884 189,928 189,928 189,928 199,424 199,424 199,424 199,424 199,424 Per Vail Commons commercial (incr. every 5 years); adjusted to remove residential lease revenue ($38K)Project Reimbursement - 79,676 79,676 1,500,000 - - - - - - - - - - - - - - 2020: $29,676 for traffic impact fee reimbursement from VVMC/Frontage Rd projects, $50K use of Holy Cross funds for Big Horn Rd Intermountain project; 2021: $1.5M from traffic impact fee from Vail Health for Vail Health/ Frontage Road ProjectTimber Ridge Loan repayment 460,842 460,842 460,842 463,086 463,043 462,999 462,955 462,910 462,864 462,817 462,770 462,722 462,673 462,624 462,574 462,520 - - $28.5K interest on $1.9M loan to TR; Principal and interest on $8M loan to Timber Ridge Fund; Loan is paid off in 2033Earnings on Investments and Other 368,970 368,970 368,970 38,978 149,699 110,928 42,107 19,330 14,981 2,604 11,876 28,567 57,429 83,321 76,795 70,984 52,404 118,376 2021: 0.7% returns assumed on available fund balanceTotal Revenue 16,370,166 10,406,842 10,982,842 8,835,931 7,273,085 8,819,699 9,372,009 10,028,087 14,139,111 14,723,797 15,366,545 16,037,234 16,751,635 17,505,170 18,250,997 19,033,418 19,378,246 20,309,635 ExpendituresFacilitiesFacilities Capital Maintenance 372,500 502,917 502,917 523,500 489,500 615,000 469,500 450,000 463,500 477,405 491,727 506,479 521,673 537,324 553,443 570,047 587,148 604,762 2020: Includes $130.4K to complete TM residence upgrades; PW garage door replacements ($50K), transit station skylight replacement ($50K); In general this line item covers various repairs to town buildings including the upkeep of exterior (roofing, siding surfaces, windows, doors), interior finishes (paint, carpet, etc.), and mechanical equipment (boilers, air handlers, etc.); 2021: garage door replacements ($50K), PW boiler replacement ($20K), 2nd phase of transit center skylight replacement ($50K), Buzzard Park repairs ($41K); 2022: Fire Station interior paint ($35K), Library Skylight maintenance ($150K), PW roof repairs ($50K), Phase 3 of transit center skylight replacement ($50K); 2023: Fire Station II exhaust extraction system ($75K), library air handling replacement ($125), Bus barn gradient tube replacement ($50K); 2024: PW 30% roof replacement ($75K), Buzzard Park repairs ($75K), Buzzard Park roof repairs ($50K), transit office windows and doors ($25K), PW overhead garage door ($50K), PW carpet replacement ($50K)Municipal Complex Maintenance 873,000 1,011,750 500,000 255,000 335,000 205,000 260,000 250,000 257,500 265,225 273,182 281,377 289,819 298,513 307,468 316,693 326,193 335,979 2020: Includes $138.8K for municipal building upgrades, repairs, and maintenance; Comm Dec Remodel ($75K); Replace Admin building air handlers ($250K), Comm Dev roof replacement ($125K), Comm Dev interior flooring replacement ($25K), PD balcony repairs ($50K), PD boiler replacement ($45K), replace PD air handling units ($75K), replace PD rooftop units ($125K); 2021:Admin Upper level system installation ($175K), PD Stucco patching and painting ($40K), PD wood siding replacement ($30K); 2022: Replace HR heat system ($100K); 2020: PD locker room and restroom repairs ($50K), Comm Dev window replacement ($100K), Comm Dev interior wall and ceiling maintenance ($30K); 2023: Comm Dev boiler replacement ($100K), Comm Dev air handler replacement ($75K); 2024: PD roof replacement ($150K), PD boiler tube repairs ($50K); 3% annual increase 2025-2035Welcome Center/Grandview Capital Maintenance 38,000 94,704 94,704 100,000 25,000 25,000 50,000 25,000 25,750 26,523 27,318 28,138 28,982 29,851 30,747 31,669 32,619 33,598 2020: $56.7K for final bills for furniture replacement at the Grandview, $38K Annual Maint; 2021: $100K Furniture replacement in Vail Village Welcome Center; 2024: furniture upgrades ($50K); 3% annual increase 2026-2035Donovan Pavilion 120,000 125,000 125,000 721,000 - - - - - - - - - - - - - - 2020: $5K to be used towards HVAC relocation design; 2020 includes $75K for design & planning of HVAC Replacement and relocation at Donovan Pavilion; 2021: Relocation of HVAC ($721K)Snowmelt Boilers 500,000 500,000 500,000 500,000 500,000 500,000 - - - - - - - - 500,000 - - - 2020-2023: Replacement of TRC 8 boilers (2 per year); 2032: Boiler Replacement placeholderPublic Works Shops Expansion 9,500,000 2,403,325 2,403,325 17,200,000 - - - - - - - - - - - - - - Expansion and remodel of the Public Works shop complex as outlined in an updated public works master plan (previously completed in 1994). The plan will ensure shop expansions will meet the needs of the department and changing operations; 2019-2020: Phase I includes demo and reconstruction of a two story streets building; retaining wall construction, new cinder building, relocation of the green house building, and a vertical expansion allowance for future building options. Proposed bond financing in 2021 included belowArabelle Snowmelt Boilers - - - - - 190,000 - - - - - - - - - - - - 2023: Shared expense with Arrabelle for streetscape heat; Boiler replacementPublic Works Building Maintenance - 300,000 300,000 - - - - - - - - - - - - - - - 2020: $300K to replace two HVAC units at Public WorksTotal Facilities11,403,500 4,937,696 4,425,946 19,299,500 1,349,500 1,535,000 779,500 725,000 746,750 769,153 792,227 815,994 840,474 865,688 1,391,659 918,408 945,961 974,339 ParkingParking Structures 697,000 697,000 697,000 795,000 785,000 940,000 1,040,000 900,000 927,000 954,810 983,454 1,012,958 1,043,347 1,074,647 1,106,886 1,140,093 1,174,296 1,209,525 2020-2035: Various repairs including deck topping replacement, expansion joint repairs, ventilation, HVAC, plumbing and other structural repairsParking Entry System / Equipment - 227,161 227,161 850,000 - - - - - - 1,045,500 - - - - - - 1,285,965 2020: $125.1K for additional on-foot parking payment kiosks; $102K late 2019 parking bill to upgrade parking system; 2022: Total cost estimated at $1.3M and includes parking system savings of $1.25K; RSES savings of $250K plus new funding of parking equipment ($850K) Red Sandstone Parking Structure (VRA) - 1,308,936 1,058,936 - - - - - - - - - - - - - - - 2020: $1.3M to complete New Red Sandstone Parking Structure. This project includes all landscaping and parking space monitoring system; Construction of 4 level parking structure at Red Sandstone Elementary school, with contributions from Vail Resorts ($4.3M) and Eagle County School District ($1.5M); Remainder to be reimbursed by VRAParking Structure Camera systems 1,000,000 - - - - - - - - - - 2,500,000 - - - - - - Installation of camera systems for both safety and vehicle counts at Vail Village and Lionshead to mirror new system at Red Sandstone (Deferred until 2029)Lionshead Parking Structure Landscape Renovations (VRA) - 30,291 30,291 - - - - - - - - - - - - - - - 2020: complete landscaping at the Lionshead parking structure ($30.3K);Total Parking1,697,000 2,263,388 2,013,388 1,645,000 785,000 940,000 1,040,000 900,000 927,000 954,810 2,028,954 3,512,958 1,043,347 1,074,647 1,106,886 1,140,093 1,174,296 2,495,490 TransportationBus Shelters 230,000 230,000 230,000 30,000 30,000 30,000 30,000 30,000 30,000 30,000 30,000 30,000 30,000 30,000 30,000 30,000 30,000 30,000 Bus shelter annual maintenance; 2020 includes Lionshead transit center Westbound Bus shelterReplace Buses 6,900,000 6,811,642 6,811,642 - - 6,000,000 2,200,000 - - - - - - 9,400,000 8,600,000 11,100,000 - - 2020: Transfer total of $350K of savings (2019 savings of $261.6K and 2020 savings of $88.4K) to be used towards the town's portion of the bus transit management system; 7 buses for replacement at $905K each, plus 5 charging stations at $50K each, and $30K for additional power chargers; 2023: Replace 6 buses with electric buses; 2024: Replace 2 electric buses; 2031-2033: Bus replacement placeholders based on average lifeTOWN OF VAIL FIFTEEN YEAR BUDGETSUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCECAPITAL PROJECTS FUND 11 October 6, 2020 - Page 36 of 168 Included in Project NarrativesNew ProjectProject Cost Increased And Moved to a Different YearProject Removed or Cost Reduction2020 20202020 Amended Forecast 2021 2022 2023 2024 2025 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035TOWN OF VAIL FIFTEEN YEAR BUDGETSUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCECAPITAL PROJECTS FUNDBus Transportation Management System - 700,000 700,000 - - - - - - - 1,000,000 - - - - - - 1,200,000 2020: $700K for a new bus transportation mgmt. system. This includes a $350K 50% CDOT grant and $350K savings from "Replace Buses" project to upgrade bus transportation system; $350K CDOT grant; 2028: Replacement of bus mgmt. system based on 8 year life.Traffic Impact Fee and Transportation Master Plan Updates - 30,000 30,000 300,000 - - - - - - - - - - - - - - 2020: Re-appropriate $30K to perform traffic counts; 2021: Update Vail transportation master plan pending the outcome of the West Vail Master PlanHybrid Bus Battery Replacement - - - 165,000 - - - - 360,000 - - - 540,000 - 180,000 - - 2023: Scheduled replacement placeholder; Estimated life of 6 years; While batteries are passed their lifecycle replacement has not been needed as of yet; Electric bus chargers and electrical service rebuild 1,375,000 1,375,000 1,375,000 - - - 400,000 - - - - - 400,000 - 600,000 - - - 2020: To construct electric bus charging station and electrical service infrastructure at Lionshead and Vail Village Transit centers; $1.1M in grant revenue will offset cost of this project; 2024,2030,2032: New charging station placeholders for additional electric buses added to fleetTotal Transportation8,505,000 9,146,642 9,146,642 495,000 30,000 6,030,000 2,630,000 30,000 390,000 30,000 1,030,000 30,000 970,000 9,430,000 9,230,000 11,310,000 30,000 1,230,000 Road and BridgesCapital Street Maintenance 1,345,000 1,345,000 800,000 1,225,000 1,405,000 1,350,000 1,475,000 1,350,000 1,390,500 1,432,215 1,475,181 2,240,000 2,200,000 1,600,000 1,475,000 1,519,250 1,564,828 1,611,772 On-going maintenance to roads and bridges including asphalt overlays, patching and repairs; culverts; 2022/2023 includes asphalt and mill overlay ($575K); 2024 includes surface seal ($190K); asphalt mill overlay ($565K); 2029-2031 include large overlay projectsStreet Light Improvements 75,000 144,945 144,945 75,000 75,000 75,000 75,000 75,000 80,000 80,000 80,000 80,000 80,000 85,000 85,000 85,000 85,000 85,000 Town-wide street light replacement; Slifer Plaza/ Fountain/Storm Sewer - 156,593 156,593 - - - - - - - - - - - - - - - 2020: Re-appropriate to continue repairs to Silfer Plaza fountain reconstruction and storm sewers ($157K)Neighborhood Bridge Reconstruction 350,000 48,186 48,186 - - - - - - - - - 1,000,000 - - - - 1,000,000 2020: $28.2K for final Lupine Bridge repairs and Bridge Road bridge repair bills; 2030/2035: Placeholder for Bridge ReconstructionVail Health / TOV Frontage Road improvements - 30,131 30,131 9,000,000 - - - - - - - - - - - - - - 2020: Complete design phase of Frontage Rd. improvements ($30.1K); 2021: VH plans for expansion; Improvements would span from LH Parking structure to Municipal building; $7.5M funded by VRA in 2021, Traffic impact fee ($1.5M), Timing of this project is pending the Civic Center Master PlanSouth Frontage Rd Lionshead Medians (VRA) - - - - - - - - 6,000,000 - - - - - - - - - Improvements to the South Frontage Rd Medians in Liosnhead (VRA reimbursement)Neighborhood Bridge Repair 350,000 48,186 48,186 - - 1,500,000 - - 400,000 - - - 400,000 - - - 400,000 - 2023: Replace Bighorn Rd Bridge bridge rails and culvert headwalls ($800K); Repairs to Nugget Plan bridge rails to meet current safety standards ($350K); Replace Lupine Drive Bridge guardrail to meet current safety standards ($350K)Seibert Fountain Improvements - 358,000 358,000 - - - - - - - - - - - - - - - 2020: $358K for Fountain software system and valve upgrades at Seibert FountainNeighborhood Road Reconstruction - 321,840 321,840 1,500,000 - - - - - 1,000,000 - - - - - 1,000,000 - - 2020:East Vail major drainage improvements ($321.8K); 2021: East Vail road Major Drainage Improvements construction ($1.5M); 2027/2033: East Vail drainage improvements per drainage master planWest Lionshead Circle Crosswalks (VRA) - 75,000 75,000 - - - - - - 650,000 - - - - - - - - 2020: $75K for crosswalk at Lionshead placeMill Creek Heated Walk - 100,580 100,580 - - - - - - - - - - - - - - - 2020: $100.6K for final project bills; TOV portion of 50/50 shared project with homeowners for heated sidewalk at Kendell Park/Mill Creek ($125K). This project will be managed by the HOA at an estimated total cost of $150K. East Vail Interchange Underpass Sidewalk 500,000 - - - - - - - - 500,000 - - - - - - - - 2027: Request from the Planning and Environmental Commission to construct a pedestrian sidewalk beneath the East Vail interchange; pedestrian count study at the underpass is recommended to be completed before the start of this project. Project deferred from 2020 to 2027Vail Village Streetscape/Snowmelt Replacement - - - 1,250,000 - 1,500,000 1,500,000 - - - - - - - - - - - Replacement of 18 yr. old streetscape and snowmelt infrastructure in Vail Village Vail Road Sidewalk Construction - - - - - - - 650,000 - - - - - - - - - - 2025: Sidewalk construction on Vail Rd. between Beaver Damn and Forest Rd. Buffher Creek Rd Turn lane - - - 100,000 1,000,000 - - - - - - - - - - - - - 2021/2020: Add a turn lane along South Frontage Rd at Buffher Creek Rd to accommodate growing traffic needsBooth Falls Rd Turn lane - - - 1,100,000 - - - - - - - - - - - - - - 2021: Add turn lanes along South Frontage Rd at Booth Falls to accommodate the growing traffic needs at Vail Mtn School; Expected cost share with VMS (not included above at this time)East Mill Creek Culvert Replacement - - - - - - - 650,000 - - - - - - - - - - 2025: Replace the metal pipe culvert from Vail Valley drive from Gold Peak to Manor VailSandstone Creek Culvert Replacement at Vail View - - - - - - - 650,000 - - - - - - - - - - 2025: Replace the metal pipe culvert at Sandstone Creek and Vail View DriveLionshead Streetscape/Snowmelt Replacement (VRA) - - - - - 1,500,000 1,500,000 - - - - - - - - - - - 2023-2024: Replacement of 18 yr. old streetscape and snowmelt infrastructure in LionsheadTotal Road and Bridge2,620,000 2,628,461 2,083,461 14,250,000 2,480,000 5,925,000 4,550,000 3,375,000 7,870,500 3,662,215 1,555,181 2,320,000 3,680,000 1,685,000 1,560,000 2,604,250 2,049,828 2,696,772 ContributionsChildren's Garden of Learning-Capital 20,000 52,500 52,500 20,000 20,000 20,000 20,000 20,000 20,000 20,000 20,000 20,000 20,000 20,000 20,000 20,000 20,000 20,000 2020: $20K Annual contribution for capital maintenance and improvements; $32.5K unused 2019 annual contribution for fence around front yard due to delays in CDOT easement;Total Contributions20,000 52,500 52,500 20,000 20,000 20,000 20,000 20,000 20,000 20,000 20,000 20,000 20,000 20,000 20,000 20,000 20,000 20,000 TechnologyTown-wide camera system 22,000 22,000 22,000 22,000 22,000 22,000 22,000 100,000 25,000 25,000 25,000 25,000 25,000 25,000 25,000 25,000 25,000 25,000 $22K Annual maintenanceAudio-Visual capital maintenance 118,000 118,000 118,000 18,000 18,000 18,000 18,000 18,000 18,000 150,000 20,000 20,000 20,000 20,000 20,000 20,000 20,000 20,000 $18K annual maintenance / replacement of audio-visual equipment in town buildings such as Donovan, Municipal building, Grand View, LH Welcome Center; 2020: $100K Welcome Center video wall replacementDocument Imaging 50,000 50,000 50,000 50,000 50,000 50,000 50,000 50,000 100,000 50,000 50,000 50,000 100,000 50,000 50,000 50,000 50,000 50,000 Annual maintenance, software licensing, and replacement schedule for scanners and servers includes $2.5K for LaserficheSoftware Licensing 496,123 566,401 566,401 580,000 580,000 580,000 580,000 580,000 580,000 580,000 580,000 580,000 580,000 580,000 580,000 580,000 580,000 580,000 2020: $70.3K to complete asset mgmt. system; Annual software licensing and support for town wide systems; 2020 also includes Upgrade Microsoft products on all equipment; renewal of licenses; $3K per year increase from original 5 year plan due to additional software products;Hardware Purchases 175,000 187,723 187,723 50,000 50,000 50,000 50,000 50,000 50,000 50,000 50,000 50,000 50,000 50,000 50,000 50,000 50,000 50,000 2020: $12.7K for final workstation replacement bills; Time Clock Replacement ($125K); workstation replacements ($50K); 2021-2025: $50K for workstation replacements (20-25 per year)Website and e-commerce 86,500 136,500 136,500 86,500 60,000 60,000 60,000 60,000 150,000 60,000 60,000 60,000 60,000 60,000 150,000 60,000 60,000 60,000 2020: $50K for new Vailgov.com website framework and website upgrades; Internet security & application interfaces; website maintenance $12K; Vail calendar $24K; domain hosting $15K; web camera streaming service $24KFiber Optics / Cabling Systems in Buildings 150,000 150,000 150,000 500,000 50,000 50,000 50,000 50,000 500,000 50,000 50,000 50,000 50,000 50,000 50,000 500,000 50,000 50,000 2020: Fiber Optics Connection from Muni Building to West Vail fire station ($150K) ; 2021: Add additional fiber infrastructure to connect critical IT equipment locations including the Village parking structure; the Muni Building; LH Parking Structure; and the West Vail Fire Station ; 2022-2035: Repair, maintain & upgrade cabling/network Infrastructure $50K; Also includes placeholder for additional fiber infrastructure growthNetwork upgrades 200,000 220,256 220,256 100,000 30,000 30,000 30,000 100,000 30,000 30,000 30,000 100,000 30,000 30,000 30,000 30,000 30,000 30,000 Computer network systems - replacement cycle every 3-5 years; 2020 Firewalls ($60K), External Wireless System ($50K), TOV Switches and Router Replacements/Upgrades ($90K)Data Center (Computer Rooms) 30,000 1,088,840 1,088,840 30,000 30,000 30,000 30,000 30,000 30,000 100,000 30,000 30,000 30,000 30,000 30,000 30,000 500,000 30,000 2020: $1.1M to continue Data Center Remodel at Station 3 includes hyper-converged infrastructure (HCI) equipment $750K and Cooling/UPS system upgrade for data center in Muni building $128K; $30K annual maintenanceData Center equipment replacement and generator - 159,406 159,406 - - - - - - - - - - - - - - - 2020: Final bills to replace data center server infrastructure; upgrade and replace emergency generator to increase capacity Broadband (THOR) 94,800 94,800 94,800 94,800 94,800 94,800 94,800 94,800 150,000 100,000 100,000 100,000 100,000 100,000 100,000 100,000 100,000 100,000 2020-2024: $94.8K annual broadband expenses, potential future revenuesBus Camera System 15,000 15,000 15,000 - - 15,000 - - - - - - - - - - - - $15K for Installation of software and cameras in buses;Business Systems Replacement 120,000 180,000 180,000 30,000 - 30,000 - - 100,000 30,000 30,000 30,000 30,000 30,000 400,000 30,000 30,000 30,000 2020: $60K for new STR and sales tax system; Energy Mgmt. Software ($25K); Housing Database software ($40K); HR Performance mgmt. system ($55K); 2021 and 2023: $30K every other year for parking system upgrades; Total Technology1,557,423 2,988,926 2,988,926 1,561,300 984,800 1,029,800 984,800 1,132,800 1,733,000 1,225,000 1,025,000 1,095,000 1,075,000 1,025,000 1,485,000 1,475,000 1,495,000 1,025,000 Public Safety 12 October 6, 2020 - Page 37 of 168 Included in Project NarrativesNew ProjectProject Cost Increased And Moved to a Different YearProject Removed or Cost Reduction2020 20202020 Amended Forecast 2021 2022 2023 2024 2025 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035TOWN OF VAIL FIFTEEN YEAR BUDGETSUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCECAPITAL PROJECTS FUNDPublic Safety System / Records Mgmt. System (RMS) 50,000 113,000 113,000 50,000 50,000 50,000 50,000 50,000 50,000 50,000 50,000 50,000 50,000 50,000 50,000 50,000 50,000 50,000 2020:$63K for remaining two payments for PD SQL licensing; $50K Annual capital maintenance of "County-wide "Computer Aided Dispatch/Records Mgmt. System"; includes patrol car and fire truck laptops and software used to push information to TOV and other agencies; TOV portion of annual Intergraph software maintenance;Public Safety Equipment 58,831 58,831 58,831 170,808 101,548 101,548 101,548 101,548 150,000 100,000 100,000 100,000 100,000 100,000 200,000 150,000 150,000 150,000 2020: $26K bullet proof vests (8) for Special Ops Unit (SOU); $5.8K replace handheld citation device with in car computer interface; $4.6K for "Stop Stick" tire deflation devices for patrol cars; $22.2K for an unmanned aircraft system (UAS), or drone with thermal detection for use by both police and fire. The cost also covers "pilot" training and maintenance; 2021: Replacement of body worn camera program and storage software mgmt. system, tasers, and holstersFire Safety Equipment 40,000 10,800 10,800 25,000 99,000 - - 345,000 50,000 368,000 130,000 - 175,000 - - - - 400,000 2020: $2.8K for final equipment dryer bills; Confined space equipment $8K (reduced from $15K); 2021: Wildland personnel protection equipment ($25K) deferred from 2020; 2022: Potential legislative mandate to replace PPE with PFOA free PPE; 2025-2035: Placeholders for future fire equipment replacement and upgradesThermal Imaging Cameras 12,000 8,000 8,000 - 12,000 - - - - - 15,860 - - 17,100 17,600 - 18,650 - For the purchase of 3 cameras (2019,2020,2022) which will allow firefighters to see through areas of smoke, darkness, or heat barriers; 2028/2031/2032/2024: Placeholders for thermal camera replacementFire Station Alert System 198,000 - - - 230,000 - - - - - - - - - - - - - 2022: Fire Station Alerting System to improve response times. This system will work with the Dispatch system and the timing is being coordinated with Eagle River Fire. Deferred $198K from 2020Fire Truck Replacement - - - 880,000 1,700,000 400,000 - - - - 1,065,000 - 1,129,000 - - - - - 2021: Replacement of Engine I purchased in 2011; 2022: Replacement of Ladder truck (aerial apparatus) purchased in 2000; 2023: Type 3 Truck (heavy wildland engine); 2028/2030 Replacement of Fire Engines based on vehicle lifeTotal Public Safety358,831 190,631 190,631 1,125,808 2,192,548 551,548 151,548 496,548 250,000 518,000 1,360,860 150,000 1,454,000 167,100 267,600 200,000 218,650 600,000 Community and Guest Service Children's Garden of Learning Facility- - - - - - - - 6,000,000 - - - - - - - - - 2026: New permanent Children's Garden of Learning facilityChildren's Garden of Learning Temporary Facility Relocation 335,000 335,000 2,000,000 - - - - - - - - - - - - - - 2020: Design for temporarily relocation of the Children's Garden of Learning ($335K); 2021: Children's' Garden of Learning temporarily facility ($1.5M)Energy Enhancements - 223,847 223,847 - - - - - - - - - - - - - - - 2020: Electric car charges and infrastructure at various town locations and Holy Cross transformer ($223.8K)Pedestrian Safety Enhancements - 1,471,769 - - - - - - - 2,900,000 - - - - - - - - 2027: Replacement of 40+ year old overhead lighting for Main Vail roundabouts and West Vail Roundabouts (approved by council on 7/5/16); project includes underground electrical enhancements for lighting ; $1.5M in 2020 will be reflected as savings and deferred in 2027.Civic Area Redevelopment 1,000,000 1,000,000 - - 1,000,000 - - - - - - - - - - - - - 2020 Placeholder to explore outcomes of the Civic Center Master Plan such as feasibility studies / design will be reflected as savings in 2020 and deferred until 2022Underground Utility improvements - 496,670 496,670 - - - - - - - - - - - - - - - 2020: Re-appropriate $496.K plus additional $50K for Bighorn Rd and Intermountain projectGuest Services Enhancements/Wayfinding - 36,120 36,120 - - 150,000 - - - - 1,200,000 - - 150,000 - - - - 2020: Final bills for new street signs and accompanying light poles town-wideRockfall Mitigation near Timber Ridge - 42,568 42,568 - - - - - - - - - - - - - - - 2020: Final Rock fall mitigation near Timber RidgeVehicle Expansion 85,000 70,700 70,700 - - - - - - - - - - - - - - - 2020: 2 commander vehicles ($80K); Trailer for event cattle guards ($5K); 2020 includes $14.3K savingsCouncil Contribution: Children's Garden of Learning-Capital 20,000 52,500 52,500 20,000 20,000 20,000 20,000 20,000 20,000 20,000 20,000 20,000 20,000 20,000 20,000 20,000 20,000 20,000 2020: $20K Annual contribution for capital maintenance and improvements; $32.5K unused 2019 annual contribution for fence around front yard due to delays in CDOT easement;Total Community and Guest Service1,105,000 3,729,174 1,257,405 2,020,000 1,020,000 170,000 20,000 20,000 6,020,000 2,920,000 1,220,000 20,000 20,000 170,000 20,000 20,000 20,000 20,000 Total Expenditures 27,266,754 25,937,418 22,158,899 40,416,608 8,861,848 16,201,348 10,175,848 6,699,348 17,957,250 10,099,178 9,032,223 7,963,952 9,102,820 14,437,435 15,081,145 17,687,751 5,953,734 9,061,601 Other Financing Sources (Uses)Debt Financing for Public Works shop - - - 20,000,000 - - - - - - - - - - - - - - Debt Service Payment - - - (1,500,000) (1,500,000) (1,500,000) (1,500,000) (1,500,000) (1,500,000) (1,500,000) (1,500,000) (1,500,000) (1,500,000) (1,500,000) (1,500,000) (1,500,000) (1,500,000) (1,500,000) Transfer from Vail Reinvestment Authority 2,550,000 1,655,291 1,880,291 9,550,000 50,000 1,550,000 1,550,000 50,000 6,050,000 700,000 50,000 50,000 50,000 - - - - - 2020: LH landscape improvements ($30.3K), LH place crosswalk ($75K), Lionshead parking structure ($50K), Red Sandstone parking garage reimbursement ($1.5M); 2021: VH plans for expansion; Improvements would span from LH Parking structure to Municipal building; $7.5M funded by VRA in 2021; Lionshead Parking Structure $50K; 2023-2024: Lionshead streetscape/snowmelt replacementTransfer to RETT Fund - (3,000) (3,000) - - - - - - - - - - - - - - - Use of faculty capital savings for Sunbird park contractTransfer to Housing Fund (2,500,000) (2,500,000) (2,500,000) (2,500,000) (2,500,000) (2,500,000) (2,500,000) (2,500,000) (2,500,000) (2,500,000) (2,500,000) (2,500,000) (2,500,000) (2,500,000) (2,500,000) (2,500,000) (2,500,000) (2,500,000) Transfer to Housing Fund; 1.5M per year; Revenue Over (Under) Expenditures (10,846,588) (16,378,285) (11,798,766) (6,030,677) (5,538,763) (9,831,649) (3,253,839) (621,261) (1,768,139) 1,324,620 2,384,322 4,123,282 3,698,814 (932,265) (830,148) (2,654,333) 9,424,512 7,248,034 Beginning Fund Balance 16,414,887 39,215,082 39,215,082 27,416,316 21,385,640 15,846,877 6,015,228 2,761,389 2,140,128 371,989 1,696,608 4,080,931 8,204,213 11,903,028 10,970,763 10,140,615 7,486,282 16,910,794Ending Fund Balance 5,568,299 22,836,797 27,416,316 21,385,640 15,846,877 6,015,228 2,761,389 2,140,128 371,989 1,696,608 4,080,931 8,204,213 11,903,028 10,970,763 10,140,615 7,486,282 16,910,794 24,158,828 13 October 6, 2020 - Page 38 of 168 UNFUNDED**Costs are estimates**VRA RETTCapital Projects FundDescriptionWest Vail Master Plan ProjectsMaster plan is included in 2019/20 budgets; Any resulting projects or partnerships not fundedMunicipal Building Remodel25,000,000 Civic Area Plan ImplementationA variety of funding & financing mechanisms are available depending on projects identifiedMain Vail Round-about Major Reconstruction 3,600,000 Recent paving and I-70 Underpass project will extend the life of current roundaboutsWest Vail Round-about Major Reconstruction 1,000,000 Recent paving and I-70 Underpass project will extend the life of current roundaboutsRoad Reconstruction1,100,000 Major improvements to various Vail roads that are reaching end of life (25-35 years) and possible expansion of cul-de-sacsPhase II of Timber Ridge redevelopmentTROC Board developing RFQ process for 2019Timber Ridge Transit Stop Improvements 2,000,000 Transit Stop Improvements to coincide with Timber Ridge Phase II RedevelopmentCommunity Ice SkatingOutdoor community ice at some of Vail parks such as DonovanPW Housing6,000,000 Employee housing at Public Works siteFuture stages of PW Shops Master PlanLionsHead Parking Structure East Entry Improvements 3,600,000 Does not add spaces, but brings remainder of structure up to standards of new transit center and current codes; enhances guest experience; includes heated stairways on east side- will not be funded until the Civic Area Plan is completeElectronic Directories in VillagesInformation and wayfinding Kiosks in Lionshead and Vail Village - (may be proposed in 2020)Electronic car charging stations in parking structuresHigh powered charging stations in the parking structures - costs and grants being researchedHistorical/ Cultural HeritageFunding to enhance and promote Vail cultural and historical vitality, education, economic developments; No projects identified as yetDobson SkylightsUpgrades or removal of Dobson Skylights pending the Civic Area PlanFacility Safety ImprovementsBuilding improvements to provide and enhance employees with a safe work environmentFord Park: Artist Residence Cottage 472,000 Renovation of existing original farm house into AIPP artist residence studio space; $50K from East WestNugget Lane Bridge1,400,000 Per Council August 6, 2019; wait to allocate budget dollars Funding Resource Options:Projected Fund Balance by end of 2023: 12,679,839 2,621,274 6,015,228 Eligible for funding from14October 6, 2020 - Page 39 of 168 VAIL REINVESTMENT AUTHORITYSummary of Revenue, Expenditures, and Changes in Fund BalanceAmended20202021202220232024202520262027202820292030Revenue0.0% 3.0% 0.0% 5.0% 0.0% 5.0% 0.0% 5.0% 0.0% 5.0%Property Tax - LionsHead TIF 5,500,000 5,500,000 5,665,000 5,665,000 5,948,000 5,948,000 6,245,000 6,245,000 6,557,000 6,557,000 6,885,000 Property Tax - Vail Square Metro Districts 567,000 567,000 584,000 584,000 613,000 613,000 644,000 644,000 676,000 676,000 710,000 Federal Subsidy for BAB bonds 82,541 153,460 140,609 127,280 113,420 98,976 83,204 66,074 48,186 29,483 9,964 Earnings on Investments 2,492 2,500 2,500 2,500 2,500 2,500 2,500 2,500 2,500 2,500 2,500 Total Revenue 6,152,033 6,222,960 6,392,109 6,378,780 6,676,920 6,662,476 6,974,704 6,957,574 7,283,686 7,264,983 7,607,464 Operating ExpendituresProfessional Fees 10,000 10,000 10,000 10,000 10,000 10,000 10,000 10,000 10,000 10,000 10,000 Management Fee 110,000 110,000 113,300 113,300 118,960 118,960 124,900 124,900 131,140 131,140 137,700 Treasurer's Fee -LionsHead TIF 165,000 165,000 169,950 169,950 178,440 178,440 187,350 187,350 196,710 196,710 206,550 Treasurer's Fee -Vail Square Metro Districts 17,010 17,010 17,520 17,520 18,390 18,390 19,320 19,320 20,280 20,280 21,300 Vail Square Metro District Pass Through 549,990 549,990 566,480 566,480 594,610 594,610 624,680 624,680 655,720 655,720 688,700 Total Operating 852,000 852,000 877,250 877,250 920,400 920,400 966,250 966,250 1,013,850 1,013,850 1,064,250 Capital OutlayFrontage Road improvements (LH Pkg to Muni)7,500,000 Children's Garden of Learning 2,000,000 6,000,000 LH Parking Structure Landscape Improvements30,291 Red Sandstone Parking Garage ($9.2M)1,500,000 Lionshead Streetscape/Snowmelt Replacement (VRA) 1,500,000 1,500,000 W Lionshead Cir Crosswalk Signs and Lighting75,000 650,000 Lionshead Parking Structure Capital Maintenance50,000 50,000 50,000 50,000 50,000 50,000 50,000 50,000 50,000 50,000 50,000 Total Transfer to Capital Projects Fund1,655,291 9,550,000 50,000 1,550,000 1,550,000 50,000 6,050,000 700,000 50,000 50,000 50,000 Total Expenditures before Financing2,507,291 10,402,000 927,250 2,427,250 2,470,400 970,400 7,016,250 1,666,250 1,063,850 1,063,850 1,114,250 Financing2010 Bond Issue - net proceeds2010A Princ2010B Princ (575,000) (618,000) (612,000) (620,000) (626,000) (636,000) (641,000) (646,000) (655,000) (663,000) (669,000) Interest (278,447) (72,316) (64,998) (57,667) (50,254) (42,745) (35,147) (27,489) (19,748) (11,906) (3,981) Fiscal Agent Fees (2,800) Loan Proceeds, Series 2020 6,386,000 Release of Debt Service Reserve 916,955 Cost of Issuance, Series 2020 (107,159) Interest Payoff Series 2010B (55,796) Principal Payoff Series 2010B (7,140,000) Subtotal Financing (856,247) (690,316) (676,998) (677,667) (676,254) (678,745) (676,147) (673,489) (674,748) (674,906) (672,981) Revenue Over (Under) Expenditures After Financing 2,788,495 (4,869,356) 4,787,861 3,273,863 3,530,266 5,013,331 (717,693) 4,617,835 5,545,088 5,526,227 5,820,233 Beginning Fund Balance 2,582,891 5,371,386 502,030 5,289,892 8,563,755 12,094,021 17,107,352 16,389,659 21,007,494 26,552,583 32,078,809 Ending Fund Balance 5,371,386$ 502,030$ 5,289,892$ 8,563,755$ 12,094,021$ 17,107,352$ 16,389,659$ 21,007,494$ 26,552,583$ 32,078,809$ 37,899,042$ 15October 6, 2020 - Page 40 of 168 2021 CAPITAL PLAN FINANCE | October 6, 2020 October 6, 2020 - Page 41 of 168 2 CAPITAL PLAN | Council Action Plan Town of Vail | Finance | 10/6/2020 COMMUNITY: Engage our community in honoring social, recreational, cultural and educational values that will guide sustainable strategies throughout our neighborhoods as the foundation of our town’s continued success. Ensure that our citizens are afforded the opportunity to live and thrive in our community. EXPERIENCE: Deliver on the promise, Vail. Like nothing on earth that also supports “preserving our natural environment”. ECONOMY: Preserve our vibrant and diverse economy that keeps Vail at the forefront of our resort competitors. SUSTAINABILITY: Balance our economic, environmental and social needs to deliver a sustainable community October 6, 2020 - Page 42 of 168 3 CAPITAL PLAN | Revenue Town of Vail | Finance | 10/6/2020 October 6, 2020 - Page 43 of 168 4 CAPITAL PLAN | Revenue Assumptions Town of Vail | Finance | 10/6/2020 •Sales Tax is largest source of revenue for Capital Projects Fund: Projected at $18.6 million in total for 2021, with $3.7M flowing to Capital Projects Fund •Construction Use Tax –Projected at $1.8M •Real Estate Transfer Tax is largest source for RETT Fund •Housing Fund is a sub-fund of the Capital Projects Fund •Vail Reinvestment Authority is funded by incremental property tax collections in the urban renewal authority district. October 6, 2020 - Page 44 of 168 5 CAPITAL PLAN | Sales Tax Revenue Impacts Town of Vail | Finance | 10/6/2020 Sales Tax Projection “Split” between GF and CPF Loss of Revenue to COVID Transfer of Revenue to General Fund Total Impact to CPF 2020 68/32 $ 4.5 M $ 1.0 M $ 5.5 M 2021 -2022 10% Annual Growth 80/20 $ 7.4 M $ 7.0 M $14.4 M 2023-2025 10% Annual Growth 75/25 $ 7.1 M $ 9.7 M $ 16.8 M Total : 6 Year impact $19.0 M $17.7 M $36.7 M October 6, 2020 - Page 45 of 168 6 CAPITAL PLAN | Revenue Town of Vail | Finance | 10/6/2020 Challenge: Prioritize capital projects to either “fit” within cash funding philosophy or consider debt to fund large infrastructure project(s). October 6, 2020 - Page 46 of 168 7 CAPITAL PLAN | Expenditures Town of Vail | Finance | 10/6/2020 October 6, 2020 - Page 47 of 168 8 CAPITAL PLAN | Expenditures Town of Vail | Finance | 10/6/2020 Annual Capital Maintenance: •Streets $1.3M •Technology $1.0M •Facilities $878.5K •Parking structures $795K RETT Annual Operations: •Parks and Recreation $1.9M •Environmental Sustainability $871K •Wildland/Forest Health $292K •Art in Public Places $160K •Nature Center Ops $90K Housing •InDEED Deed Restriction program $2.5M October 6, 2020 - Page 48 of 168 CAPITAL PLAN | Major Projects Town of Vail | Finance | 10/6/2020 October 6, 2020 - Page 49 of 168 2021 MAJOR PROJECTS | Housing Town of Vail | Finance | 10/6/2020 CPF / Housing Fund $2.5 million Annual InDEED program To date, the program has added approximately 153 deed restrictions at an average cost of $63,000 per deed restriction purchase. CPF / Housing Fund $ TBD Lot 3 Middle Creek Subsidy In partnership with Vail Resorts and Triumph Development, the town is currently negotiating an offset to entitlement costs in exchange for Vail Resorts moving an approved housing project from Booth Heights to Middle Creek. October 6, 2020 - Page 50 of 168 2021 MAJOR PROJECTS | Water Quality Improvements Town of Vail | Finance | 10/6/2020 RETT $1.75 million Water Quality Improvements The purpose of this project is to continue the implementation of the Gore Creek Action Plan. To date almost 70% of the Town capital projects within the plan have been completed. Staff will continue to evaluate and implement the remaining projects. This will include Water Quality improvements at the West Vail I-70 interchange. October 6, 2020 - Page 51 of 168 2021 MAJOR PROJECTS | Ford Park Town of Vail | Finance | 10/6/2020 RETT $400,000 Ford Park Entry Improvements To address traffic circulation issues surrounding the parking lot entry area during paid parking events. Improvements include moving the parking lot entry to the east, increase queuing space and provide additional space for parking attendants and equipment. RETT $200,000 Ford Park Playground Improvements The work for this project falls into three categories –Safety, Maintenance and Play Improvements. •Safety improvements include the addition of a wooden deck below the suspension bridge to cover a boulder wall, expansion of the tot area, installation of handrails/grab bars and potential removal of older cottonwood trees. •Maintenance work includes painting/staining the entire play area and replacement of a safety net around the suspension bridge. •Play improvements include the addition of several more play components to continue to enhance the play value of Ford Park. October 6, 2020 - Page 52 of 168 2021 MAJOR PROJECTS | South Frontage Rd. Improvements (Vail Health to LH Parking Structure) Town of Vail | Finance | 10/6/2020 CPF / VRA / Traffic Impact fees $9.0 million Round about, widen roadway (4 lanes), sidewalks and medians spanning from Vail Health to Lionshead parking structure. October 6, 2020 - Page 53 of 168 2021 MAJOR PROJECTS | Children’s Garden of Learning Town of Vail | Finance | 10/6/2020 New learning center (temporary facility) will be constructed on the town’s “Charter Bus Lot”. This location will provide exceptional access to the Vail Public Library, Gore Valley Trail and both villages. Cost is an estimate at this time. Permanent facility construction costs are included as a placeholder in the capital plan at an estimated cost of $6.0 million, in 2026. CPF / VRA $2.0 million Construction of new facility for learning center. Temporary (3-5 year) location while permanent site constructed October 6, 2020 - Page 54 of 168 2021 MAJOR PROJECTS | Major Road/Street Improvements Town of Vail | Finance | 10/6/2020 East Vail Drainage: This project was originally programmed as a road reconstruction project for $11.0 million; it was reduced two years ago to only drainage improvements at a cost of $3.5 million; and based on the most recent drainage master plan for the area it can be reduced further to $1.5 Million. CPF $1.5 million East Vail: Improvements to aging drainage infrastructure October 6, 2020 - Page 55 of 168 2021 MAJOR PROJECTS | Major Road/Street Improvements Town of Vail | Finance | 10/6/2020 CPF $1.1 million Buffehr Creek Turn Lane This project would begin in 2021 with $100,000 in planning design, with construction in 2022 at $1.0 million. The purpose of the project is to address growing need of traffic turning off Frontage Rd. at Buffehr Creek Rd. The purpose of this project is to add turn lanes along the South Frontage Road at Booth Falls Road to accommodate the growing traffic needs and Vail Mountain School’s increased enrollment. Project costs are expected to be shared with Vail Mountain School. CPF $1.1 million Booth Creek Falls Rd. Turn Lanes October 6, 2020 - Page 56 of 168 2021 MAJOR PROJECTS | Major Road/Street Improvements Town of Vail | Finance | 10/6/2020 CPF $1.25 million Vail Village Snowmelt Replacement The purpose of this project is to replace aging sections of the Vail Village Snowmelt system. The amount above is proposed for 2021, however the capital plan includes $1.5M in both 2022 and 2023 for completion of the project. As the system approaches 20 years, replacement of snowmelt infrastructure will be necessary. Identified existing problems include rusting steel mains (Covered Bridge to Gore Creek Drive); leaking heat main, lateral, and manifold joints when the system runs at low temperature October 6, 2020 - Page 57 of 168 2021 MAJOR PROJECTS | Parking System & Equipment Town of Vail | Finance | 10/6/2020 CPF $1.2 million Replace parking equipment and system A new system was previously in the 2023 capital plan at $850,000. Combined with 2020 budget, this project proposes to replace the current system (7 years old) which does not provide adequate reporting and functionality for the town’s complex parking policies. Staff is proposing to work with the Parking Task Force to collaborate on the opportunity to re-think the town’s parking management as a transformation into “mobility management” that integrates a combination of sustainability, economic and guest experience considerations. October 6, 2020 - Page 58 of 168 2021 MAJOR PROJECTS | Fire Truck Town of Vail | Finance | 10/6/2020 CPF $880,000 Replacement of fire engine Replacement necessary due to catastrophic failure during a pump test, which caused the engine to start on fire. After negotiations with manufacturer and dealer, the town will share the cost to repair at 50%. Manufacturer has provided loaner for nearly a year. Staff requesting to replace a 1990 ladder truck with a new engine in 2021. The repaired engine will be used as a reserve. Separately, a 20-yr old ladder truck “up” for replacement in 2021 will be deferred to 2022. October 6, 2020 - Page 59 of 168 2021 MAJOR PROJECTS | Police Body Camera System Town of Vail | Finance | 10/6/2020 CPF $170,300 Replacement of body-worn cameras This project is to replace existing body worn cameras (BWC) to address legislative mandates from SB-217 and solve our digital evidence storage problem. Our current BWC program is nearing the end of its lifecycle. Cost includes new tasers, holsters, cameras and data storage. The new system includes sensors in the holsters that activate the cameras if an officer takes any action (such as lift a weapon or taser from the holster/belt). Maintenance, hardware replacement and software for the system, which includes upgrades, totals $101,500 per year. October 6, 2020 - Page 60 of 168 2021 MAJOR PROJECTS | Fiber Optic Expansion Town of Vail | Finance | 10/6/2020 CPF $500,000 Expand fiber from Vail Village Transportation Center to West Vail Fire Station 3 Fiber optic cables provide the infrastructure for all Town of Vail IT networks to function. All municipal technology services, internet access, the public wireless network, and numerous devices (irrigation, HVAC controls, alarm systems, etc.) ultimately pass their data through these cables. This project will put additional fiber in the ground to better connect critical Town IT infrastructure for key equipment locations –Vail Village Parking Structure, the Municipal Building, the Lionshead Parking Structure, and Fire Station 3 in West Vail. The key benefits provided by this project: •Minimize the risk of the Town losing internet connectivity. •Provide the opportunity to potentially partner with third parties to improve and expand the Town’s broadband options. •Provide the opportunity to expand our current public wireless networks beyond their current scope. October 6, 2020 - Page 61 of 168 2021 MAJOR PROJECTS | Donovan Pavilion Improvements Town of Vail | Finance | 10/6/2020 CPF $ 850,000 Improvements to HVAC system, storage/office areas and interior paint Relocate and replace heating / ventilation to the building’s exterior. This will greatly improve noise levels inside the building. Other improvements include adding storage space, a bride’s room/staging area/office, interior paint and light fixtures. With cancellations from COVID, there is an opportunity to complete this project without further revenue impacts. If delayed, the project would impact future bookings and revenue generation. October 6, 2020 - Page 62 of 168 2021 MAJOR PROJECTS | PW Shops Redevelpoment Town of Vail | Finance | 10/6/2020 This project is critical to town services: •Original structure built in 1979. •Expansion of service levels over the past 40 years have surpassed the capacity of the current space. Efficiency, functionality and safety are a growing concern. •Proper storage of equipment reduces repair costs and increases life span of the assets •The project was approved to begin construction in 2020 but put on hold with economic impacts of COVID-19. CPF $19.6 million Expansion of vehicle storage, redevelopment of offices, increased electrical capacity and fleet maintenance areas, etc… October 6, 2020 - Page 63 of 168 2021 MAJOR PROJECTS | PW Shops Redevelopment Town of Vail | Finance | 10/6/2020 In order to achieve the redevelopment, please review the following options: Funding Method Debt / Financing Fund Now (2021)Defer Project Description 15-year COP for $20M Construction 2021 Cash Fund $19.6M cost Construction 2021 Cash Fund Delay until 2028 Cost $2.7M interest exp. 1.55% annual rate of interest expense Would force delay of several projects: streetscape replacement, snowmelt boilers, major drainage repairs East Vail. $5.1M from 3%/year increased construction costs $500K spent on design would need updated Other Considerations Annual debt service $1.5M (includes principal and interest) October 6, 2020 - Page 64 of 168 2021 MAJOR PROJECTS | Bond History Town of Vail | Finance | 10/6/2020 Year Amount Purpose 1970 $ 250,000 Fire House construction 1971 $ 800,000 Municipal building construction 1974 $5,500,000 Vail Village Parking structure 1975 $ 850,000 Vail Village Transportation Center 1977 $2,350,000 Dobson 1982 $3,700,000 Lionshead Parking Structure 1982 $2,900,000 Library 1984 $1,600,000 Improvements to LH Mall area 1991 $2,555,000 Police building All debt issued thereafter were re-financing / refunding activities. No debt since December 31, 2012 October 6, 2020 - Page 65 of 168 CAPITAL PLAN | Prioritization of Major Projects The 15-year capital plan includes an assumption that Town Council would proceed with the PW Shops project and finance that project by issuing Certificates of Participation (COPs). Using that assumption, the town can cash-fund all of the other major projects presented today. However, if Council is not in agreement to finance the PW Shops project, staff requests that Council prioritize projects. Town of Vail | Finance | 10/6/2020 October 6, 2020 - Page 66 of 168 CAPITAL PLAN | Prioritization of Major Projects Major Projects: Town of Vail | Finance | 10/6/2020 Project Name Est’d Cost Priority (A, B, C) PW Shops $19.6M Frontage Rd. improvements (Vail Health to Lionshead parking) $ 9.0M East Vail Drainage Improvements $1.5M Vail Village Snowmelt replacement $1.25M Donovan Pavilion $ 850K Booth Creek Turn Lane $1.0M Buffehr Creek Turn Lane (2021/2022)$1.1M Fire engine replacement $880K Parking equipment/system replacement $1.0M October 6, 2020 - Page 67 of 168 CAPITAL PLAN | Vail Reinvestment Authority •VRA ends June 30, 2030 •Bonding capacity and timing tight with a 9-year maturity. •Estimated cash balance at end of June 2030 is $40.0 million. The only major projects funded by VRA include: Frontage Rd improvements (Vail Health to LH parking) Children’s Garden of Learning relocation (temporary and permanent) Town of Vail | Finance | 10/6/2020 October 6, 2020 - Page 68 of 168 CAPITAL PLAN | Prioritization of Unfunded Projects Several large projects are on the horizon and not included in the long- term capital plan at this time: Town of Vail | Finance | 10/6/2020 Project Name Est’d Cost Priority (A, B, C) West Vail Master Plan outcomes TBD Civic Area Master Plan outcomes TBD Municipal complex redevelopment / relocation $25M Lionshead parking structure: Major reconstruction October 6, 2020 - Page 69 of 168 CAPITAL PLAN | Recap •Does Council agree with the proposed capital plan? •Please provide feedback on concept of financing PW Shops redevelopment •Would Council like to reprioritize any of the unfunded projects by moving to the five-year plan? •Are there any other changes or additions to the Capital, Housing or RETT funds? Town of Vail | Finance | 10/6/2020 October 6, 2020 - Page 70 of 168 2021 BUDGET | Timeline Budget Item Council Meeting Date Compensation & Benefits October 20 First Draft Town Manager Budget November 3 First reading Budget Ordinance November 17 Second reading Budget Ordinance December 1 Town of Vail | Finance | 10/6/2020 October 6, 2020 - Page 71 of 168 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C: Guest E xperience I nitiatives - Early Season E xperience Activation and E nhancements (2020-2021 W inter S eason) P RE S E NT E R(S ): S cott Robson, Town Manager, Mia V laar, Economic Development Director AC T IO N RE Q UE S T E D O F C O UNC I L: I nformational updates about upcoming winter season programming for early season experience activations. B AC K G RO UND: The presentation will be about a new guest experience at Ford P ark produced by the Vail Valley Foundation and Magic of L ights, as a component of the Guest E xperience I nitiatives. T he enhanced programming will compliment Revely Vail with a focus on the theme "T he B rilliance of W inter"! The Town of Vail in collaboration with Vail Mountain and the Vail Chamber and B usiness Association, developed and implemented a number of initiatives addressing guest experience. These programs helped to create a seamless guest experience, enhance the guest experience, and activate the early season experience. AT TAC H ME N TS: Description Memo Guest Experience - Early Season Activation 100620 Funding Ag V V F Magic of Lights 100620 Presentation October 6, 2020 - Page 72 of 168 To: Mayor and Town Council From: Economic Development and Town Manager’s Offices Date: October 6, 2020 Subject: Guest Experience Initiatives – Early Season Experience Activation and Enhancement 1. SUMMARY The planning committee for the Town of Vail and Vail Mountain Guest Experience Initiative is poised to prepare for the second year of the program for the upcoming 2020-21 winter season. This includes the development and implementation of several initiatives that speak to the goal of aligning town and mountain to provide a seamless world-class experience for our collective guests. Town of Vail staff will be convening both VCBA and Vail Mountain representatives to begin planning around the following program components established in 2019:  Early Season Guest Experience Activation and Enhancement  Vail Après and Bell Ringing  Employee Guest Service Training  Employee Engagement Programming  Community Awareness Campaign One factor that will obviously impact the planning and implementation efforts is the public health crisis which began last March. The group will take the public health orders into consideration as well as feedback from both employee and guest surveys as well as the community to inform expansion and improvement of the programs. Programming for each component of the Guest Experience Initiative is already part of the 2020 budget. The Guest Experience team, including two new members from Vail Resorts, is meeting weekly to develop program components and will provide an update with more detailed plans for the coming winter season at the November 3 town council meeting. 2. Early Season Guest Experience Activation and Enhancement The Guest Experience team last year created “Revely: The Brilliance of Winter” as a brand and theme to inspire early season activation. In 2019, “The Brilliance of Winter” included a Thanksgiving tree lighting, a parade of lights, the lighting of holiday trees, and a variety of other guest activations throughout the villages. The Guest Experience team had envisioned the potential for a larger and more impactful guest experience centered around creative lighting and “The Brilliance of Winter” theme and has since 2019 discussed this possibility with a variety of event producer partners. October 6, 2020 - Page 73 of 168 Town of Vail Page 2 The Vail Valley Foundation and their partner, Magic of Lights, have recently come forward to present a proposal to create a unique and exciting holiday lighting guest experience during a six-week period in early winter. The proposal includes the installation of up to 500,000 lights, which will be installed on a ½ mile path through Ford Park. The path will be lined with a combination of 2-D and 3-D display lighting elements focused around a winter wonderland theme and will take approximately 25 minutes for a walking tour experience. Additional ambient programming is planned by VVF, such as fire pits, smore stations, warming areas, etc. The Magic of Lights will launch in early December and will last until the Martin Luther King weekend January 18th. The program is designed for a three-year run, with the initial year one funding being substantially reduced in year two and three, due to the investment in the production of the lights. The Vail Valley Foundation will manage operations of the program and has requested $250,000 to initially fund the Magic of Lights. The proposed funding is currently budgeted and would be available through a reallocation of existing event funding from events that did not or will not occur in 2020. The program is designed for a three-year run, with the initial year one funding being substantially reduced in year two and three, due to the investment in the production of the lights. The Town of Vail will be the title sponsor of the program, which will be marketed to destination, regional and drive market guests as well as the local community. This will be a ticketed event to address to safe operations within public health orders, and prices are expected in the $10-$15 for adults and $5 for children. Attendance is anticipated to reach 50,000 visitors during its six-week run. The Magic of Lights program will be marketed under the Revely Vail umbrella to tie in the early season offerings. Additional programming to complement the the Magic of Lights will be developed throughout the villages during early season. 3. ACTION REQUESTED The update from town staff is informational in nature but will require approval of a funding agreement with the Vail Valley Foundation scheduled during the evening meeting as part of the consent agenda. This is one of the early planning efforts that compliments Revely and is part of the early season guest experience activation. Attachments:  Agreement for Funding Contribution between Town of Vail and Vail Valley Foundation October 6, 2020 - Page 74 of 168 1 10/2/2020 HTTPS://VAILCOGOV-MY.SHAREPOINT.COM/PERSONAL/PMCKENNY_VAILGOV_COM/DOCUMENTS/GUEST EXPERIENCE/CSE FUNDING AGREEMENT 2020 - MAGIC OF LIGHTS - FINAL (1).DOCX AGREEMENT FOR FUNDING CONTRIBUTION THIS AGREEMENT FOR FUNDING CONTRIBUTION (the "Agreement") is made and entered into this 6 day of October, 2020 (the "Effective Date"), by and between the Town of Vail, 75 South Frontage Road, Vail, CO 81657, a Colorado home rule municipal corporation (the "Town"), and Vail Valley Foundation, an independent contractor with a principal place of business at 90 W Benchmark Rd #300, Avon, CO 81620, ("Recipient") (each a "Party" and collectively the "Parties"). WHEREAS, the Town encourages and supports community events, because such events promote the public health, safety and welfare; WHEREAS, Recipient is producing events in the Town on or about December 1 – January 15; WHEREAS, the Town Council has agreed to provide funding to Recipient to assist in the Magic of Lights (the "Event"); WHEREAS, the Event has been designated by the Town as a Town Council funded Event; and WHEREAS, in exchange for Town funding, Recipient is willing to comply with the terms and conditions set forth in this Agreement. NOW, THEREFORE, for the consideration hereinafter set forth, the receipt and sufficiency of which are hereby acknowledged, the Parties agree as follows: I. RECIPIENT'S DUTIES A. Recipient shall plan, organize, promote and carry out the Event as described in Event Description set forth in Exhibit A, attached hereto and incorporated herein by this reference. B. At least 30 days prior to the start of the Event, Recipient shall complete and submit all permits that may be required for the Event by use of the Town special event permits website: www.vailpermits.com. All such applications shall be submitted under the name of Recipient. C. Recipient shall comply with all applicable regulations pertaining to the production of special events in the Town, including without limitation: the special event permit application; ; the Town Logo Standards, Vail Mountain Brand and Logo Guidelines, found at http://bit.ly/2hnGZ8f; and the Town's marketing checklist, attached hereto as Exhibit B and incorporated herein by this reference. D. If required by the CSE Recipient shall allow the Town to perform market research and attendee surveys during or after the Event by an independent, third-party October 6, 2020 - Page 75 of 168 2 10/2/2020 HTTPS://VAILCOGOV-MY.SHAREPOINT.COM/PERSONAL/PMCKENNY_VAILGOV_COM/DOCUMENTS/GUEST EXPERIENCE/CSE FUNDING AGREEMENT 2020 - MAGIC OF LIGHTS - FINAL (1).DOCX economic impact research firm hired by the Town. Further, Recipient shall share attendee contact information with the research firm, or send a web survey link provided by said firm to its participant/ticket sales database as directed by the Town. The Town shall share survey data and analysis with Recipient for its use and inclusion in the post- event report. E. Recipient shall schedule and complete a post-event report and meeting with the CSE within 60 days following the close of the Event. Recipient shall include in its report any non-confidential data from the Event it deems relevant to the Town's review and assessment of the Event. The Town will provide a PowerPoint template for Recipient's use in preparing the report, and the finished PowerPoint shall be submitted to the Town a minimum of 7 days prior to the date scheduled for the post-event meeting. F. Following the event, Recipient agrees to e-mail Event attendees and, in such e-mail, provide a link and invitation to connect with the Town's marketing website. G. Prior to the final payment being issued, recipient shall provide the Town Finance Director with actual results from the event including all sources of revenue and event expenditures according to the form attached hereto as Exhibit D. Supporting records may be requested by the town. H. The Town shall be entitled to complimentary advertising, photography, and other exposure as part of any of the promotional or informational material Recipient causes to be prepared for the Event. I. Recipient shall ensure that all lodging marketing and lodging inquiries relating to the Event are directed to properties within the Town whenever reasonably possible. J. The Town may download video or photographs of the Event for promotional or editorial purposes (the "Event Media") at no charge, as follows: 1. As part of Recipient's post-event report, Recipient shall provide the Town with a link for the download location for the Event Media. 2. Recipient hereby transfers, sells, and assigns to the Town all of its right, title, and interest in the Event Media. The Town may, with respect to all or any portion of the Event Media, use, publish, display, reproduce, distribute, destroy, alter, retouch, modify, adapt, translate, or change the Event Media without providing notice to or receiving consent from Recipient. K. The Town shall be entitled to receive title sponsor recognition for its support of the event. October 6, 2020 - Page 76 of 168 3 10/2/2020 HTTPS://VAILCOGOV-MY.SHAREPOINT.COM/PERSONAL/PMCKENNY_VAILGOV_COM/DOCUMENTS/GUEST EXPERIENCE/CSE FUNDING AGREEMENT 2020 - MAGIC OF LIGHTS - FINAL (1).DOCX L. If applicable, any additional sponsor benefits required to be provided by Recipient to the Town pursuant to this Agreement shall be set forth in Exhibit C, attached hereto and incorporated herein by this reference. II. TERM AND TERMINATION A. This Agreement shall commence on the Effective Date, and shall continue until Recipient completes the Event and all responsibilities imposed by this Agreement unless sooner terminated as provided herein. B. Either Party may terminate this Agreement upon 30 days advance written notice. If Recipient terminates this Agreement prior to Recipient's completion of the Event, Recipient shall refund all portions of the Total Contribution already paid. If the Town terminates this Agreement due to Recipient's breach of this Agreement, the Town is not obligated to make any additional payments and may seek repayment by Recipient of any portion of the Total Contribution already paid. III. CONTRIBUTION A. If Recipient satisfies the conditions of this Agreement, the Town will pay Recipient $250,000 (the "Total Contribution") in two payments, as set forth below. 1. Payment One: 66%% of the Total Contribution ($165,000), payable upon: Recipient executing this Agreement with a completed and signed marketing checklist, and Recipient's completion and submittal of the Sponsor Benefits, and submittal of an operating plan to the Event Review Committee, and Recipient’s invoice number one. 3. Payment Two: 34% of the Total Contribution ($85,000), following the presentation of a post-event report in compliance with this Agreement and following approval by the CSE affirming that all requested information has been provided and that Recipient and the Event have met all conditions for funding and has submitted invoice number two. Payment two may be reduced or eliminated by the CSE if Recipient's post-event report does not include all required information or if Recipient has failed to meet all conditions of this Agreement. B. Recipient expressly acknowledges that the Total Contribution may be reduced if Recipient fails to produce satisfactory evidence that Recipient has fully complied with all conditions of this Agreement and all other applicable conditions of the permit. Recipient further acknowledges that the Total Contribution may be reduced by the Town as compensation for any outstanding debt Recipient owes the Town including without limitation unpaid contracts for service or unpaid taxes. October 6, 2020 - Page 77 of 168 4 10/2/2020 HTTPS://VAILCOGOV-MY.SHAREPOINT.COM/PERSONAL/PMCKENNY_VAILGOV_COM/DOCUMENTS/GUEST EXPERIENCE/CSE FUNDING AGREEMENT 2020 - MAGIC OF LIGHTS - FINAL (1).DOCX IV. RESPONSIBILITY A. Recipient hereby warrants that it is qualified to assume the responsibilities to carry out the Event and has all requisite corporate authority and licenses in good standing, required by law. The Event shall comply with all applicable laws, ordinances, rules and regulations. B. The Town's review, approval or acceptance of, or payment for any portion of the Event shall not be construed to operate as a waiver of any rights under this Agreement or as a waiver of any cause of action arising out of the performance of this Agreement. C. Recipient may employ subcontractors to plan, organize, promote or carry out all or portions of the Event, provided that Recipient shall ensure that all such subcontractors comply with the terms and conditions of this Agreement. V. INDEPENDENT CONTRACTOR Recipient is an independent contractor. Notwithstanding any other provision of this Agreement, all personnel assigned by Recipient to perform work on the Event under the terms of this Agreement shall be, and remain at all times, employees or agents of Recipient for all purposes. Recipient shall make no representation that it is a Town employee for any purpose. VI. INSURANCE A. Recipient agrees to procure and maintain, at its own cost, a policy or policies of insurance sufficient to insure against all liability, claims, demands, and other obligations of or related to the Event. At a minimum, Recipient shall procure and maintain, and shall cause any subcontractor to procure and maintain, the insurance coverages listed below, with forms and insurers acceptable to the Town. 1. Worker's Compensation insurance as required by law. 2. Commercial General Liability insurance with minimum combined single limits of $2,000,000 each occurrence and $2,000,000 general aggregate. The policy shall be applicable to all premises and operations, and shall include coverage for bodily injury, broad form property damage, personal injury (including coverage for contractual and employee acts), blanket contractual, products, and completed operations. The policy shall contain a severability of interests provision, and shall include the Town and the Town's officers, employees, and contractors as additional insureds. No additional insured endorsement shall contain any exclusion for bodily injury or property damage arising from completed operations. October 6, 2020 - Page 78 of 168 5 10/2/2020 HTTPS://VAILCOGOV-MY.SHAREPOINT.COM/PERSONAL/PMCKENNY_VAILGOV_COM/DOCUMENTS/GUEST EXPERIENCE/CSE FUNDING AGREEMENT 2020 - MAGIC OF LIGHTS - FINAL (1).DOCX B. Such insurance shall be in addition to any other insurance requirements imposed by law. The coverages afforded under the policies shall not be canceled, terminated or materially changed without at least 30 days prior written notice to the Town. In the case of any claims-made policy, the necessary retroactive dates and extended reporting periods shall be procured to maintain such continuous coverage. Any insurance carried by the Town, its officers, its employees or its contractors shall be excess and not contributory insurance to that provided by Recipient. Recipient shall be solely responsible for any deductible losses under any policy. C. Recipient shall provide to the Town a certificate of insurance as evidence that the required policies are in full force and effect. The certificate shall identify this Agreement. VII. INDEMNIFICATION Recipient agrees to indemnify and hold harmless the Town and its officers, insurers, volunteers, representative, agents, employees, heirs and assigns from and against all claims, liability, damages, losses, expenses and demands, including attorney fees, on account of injury, loss, or damage, including without limitation claims arising from bodily injury, personal injury, sickness, disease, death, property loss or damage, or any other loss of any kind whatsoever, which arise out of or are in any manner connected with the Event or this Agreement if such injury, loss, or damage is caused in whole or in part by, the act, omission, error, professional error, mistake, negligence, or other fault of Recipient, any subcontractor of Recipient, or any officer, employee, representative, or agent of Recipient, or which arise out of a worker's compensation claim of any employee of Recipient or of any employee of any subcontractor of Recipient. VIII. ILLEGAL ALIENS A. Certification. By entering into this Agreement, Recipient hereby certifies that, at the time of this certification, it does not knowingly employ or contract with an illegal alien who will perform work under this Agreement and that Recipient will participate in either the E-Verify Program administered by the United States Department of Homeland Security and Social Security Administration or the Department Program administered by the Colorado Department of Labor and Employment to confirm the employment eligibility of all employees who are newly hired to perform work under this Agreement. B. Prohibited Acts. Recipient shall not knowingly employ or contract with an illegal alien to perform work under this Agreement, or enter into a contract with a subcontractor that fails to certify to Recipient that the subcontractor shall not knowingly employ or contract with an illegal alien to perform work under this Agreement. C. Verification. October 6, 2020 - Page 79 of 168 6 10/2/2020 HTTPS://VAILCOGOV-MY.SHAREPOINT.COM/PERSONAL/PMCKENNY_VAILGOV_COM/DOCUMENTS/GUEST EXPERIENCE/CSE FUNDING AGREEMENT 2020 - MAGIC OF LIGHTS - FINAL (1).DOCX 1. If Recipient has employees, Recipient has confirmed the employment eligibility of all employees who are newly hired to perform work under this Agreement through participation in either the E-Verify Program or the Department Program. 2. Recipient shall not use the E-Verify Program or Department Program procedures to undertake pre-employment screening of job applicants while this Agreement is being performed. 3. If Recipient obtains actual knowledge that a subcontractor performing work under this Agreement knowingly employs or contracts with an illegal alien who is performing work under this Agreement, Recipient shall: notify the subcontractor and the Town within 3 days that Recipient has actual knowledge that the subcontractor is employing or contracting with an illegal alien who is performing work under this Agreement; and terminate the subcontract with the subcontractor if within 3 days of receiving the notice required pursuant to subsection 1 hereof, the subcontractor does not stop employing or contracting with the illegal alien who is performing work under this Agreement; except that Recipient shall not terminate the subcontract if during such 3 days the subcontractor provides information to establish that the subcontractor has not knowingly employed or contracted with an illegal alien who is performing work under this Agreement. D. Duty to Comply with Investigations. Recipient shall comply with any reasonable request by the Colorado Department of Labor and Employment made in the course of an investigation conducted pursuant to C.R.S. § 8-17.5-102(5)(a) to ensure that Recipient is complying with the terms of this Agreement. E. Affidavits. If Recipient does not have employees, Recipient shall sign the "No Employee Affidavit" attached hereto. If Recipient wishes to verify the lawful presence of newly hired employees who perform work under the Agreement via the Department Program, Recipient shall sign the "Department Program Affidavit" attached hereto. IX. FORCE MAJEURE; WEATHER A. If performance or completion of the Event is rendered impossible by an act or regulation of any public authority, an act of God, strike, civil tumult, war, pandemic or other health related epidemic, or interruptions of transportation services, or any other proven cause beyond Recipient's control other than inclement weather, it is understood and agreed to by Recipient and the Town that there shall be no claim for damages by either Party and all monies advanced to Recipient will be returned to the Town. B. The Town shall determine in its sole discretion if the Event should be cancelled due to inclement weather. If the Event is cancelled prior to its commencement due to inclement weather and Recipient is present and able to perform, or if the Event October 6, 2020 - Page 80 of 168 7 10/2/2020 HTTPS://VAILCOGOV-MY.SHAREPOINT.COM/PERSONAL/PMCKENNY_VAILGOV_COM/DOCUMENTS/GUEST EXPERIENCE/CSE FUNDING AGREEMENT 2020 - MAGIC OF LIGHTS - FINAL (1).DOCX begins and is subsequently cancelled by the Town due solely to inclement weather, Recipient shall be deemed to have complied with this Agreement. X. MISCELLANEOUS A. Governing Law and Venue. This Agreement shall be governed by the laws of the State of Colorado, and any legal action concerning the provisions hereof shall be brought in Eagle County, Colorado. B. No Waiver. Delays in enforcement or the waiver of any one or more defaults or breaches of this Agreement by the Town shall not constitute a waiver of any of the other terms or obligation of this Agreement. C. Integration. This Agreement constitutes the entire agreement between the Parties, superseding all prior oral or written communications. D. Third Parties. There are no intended third-party beneficiaries to this Agreement. E. Notice. Any notice under this Agreement shall be in writing, and shall be deemed sufficient when directly presented or sent pre-paid, first class United States Mail to the Party at the address set forth on the first page of this Agreement. F. Severability. If any provision of this Agreement is found by a court of competent jurisdiction to be unlawful or unenforceable for any reason, the remaining provisions hereof shall remain in full force and effect. G. Modification. This Agreement may only be modified upon written agreement of the Parties. H. Assignment. Neither this Agreement nor any of the rights or obligations of the Parties hereto, shall be assigned by either Party without the written consent of the other. I. Governmental Immunity. The Town and its officers, attorneys and employees, are relying on, and do not waive or intend to waive by any provision of this Agreement, the monetary limitations or any other rights, immunities or protections provided by the Colorado Governmental Immunity Act, C.R.S. § 24-10-101, et seq., as amended, or otherwise available to the Town and its officers, attorneys or employees. J. Rights and Remedies. The rights and remedies of the Town under this Agreement are in addition to any other rights and remedies provided by law. The expiration of this Agreement shall in no way limit the Town's legal or equitable remedies, or the period in which such remedies may be asserted, for work negligently or defectively performed. October 6, 2020 - Page 81 of 168 8 10/2/2020 HTTPS://VAILCOGOV-MY.SHAREPOINT.COM/PERSONAL/PMCKENNY_VAILGOV_COM/DOCUMENTS/GUEST EXPERIENCE/CSE FUNDING AGREEMENT 2020 - MAGIC OF LIGHTS - FINAL (1).DOCX K. Subject to Annual Appropriation. Consistent with Article X, § 20, of the Colorado Constitution, any financial obligation of the Town not performed during the current fiscal year is subject to annual appropriation, shall extend only to monies currently appropriated, and shall not constitute a mandatory charge, requirement, debt or liability beyond the current fiscal year. IN WITNESS WHEREOF, the Parties have executed this Agreement as of the Effective Date. TOWN OF VAIL, COLORADO ________________________________ Scott Robson, Town Manager ATTEST: __________________________________ Tammy Nagel, Town Clerk RECIPIENT By: ________________________________ STATE OF COLORADO ) ) ss. COUNTY OF ) The foregoing instrument was subscribed, sworn to and acknowledged before me this ___ day of ________________, 2020, by ____________________________ as _________________ of ________________________. My commission expires: (S E A L) ________________________________ Notary Public October 6, 2020 - Page 82 of 168 9 10/2/2020 HTTPS://VAILCOGOV-MY.SHAREPOINT.COM/PERSONAL/PMCKENNY_VAILGOV_COM/DOCUMENTS/GUEST EXPERIENCE/CSE FUNDING AGREEMENT 2020 - MAGIC OF LIGHTS - FINAL (1).DOCX EXHIBIT A EVENT DESCRIPTION A roughly ½ mile family friendly, winter lighting walkthrough experience offering guests a socially distanced activity to complement their winter experience in Vail. The lighting display will include up to 500,000 lights on 2d and 3d winter themed structures placed throughout ford park. The themes are proposed to be generally agnostic as the program will run through the holidays, until approximately Martin Luther King day. Tickets would be approx.. $15/adult and $5 per child. The full walkthrough would take approx. 20-30 minutes. Additional programming such as fire pits, smore stations, warming areas, etc. are proposed by the Vail Valley Foundation for the immediate area of the Magic of Lights Walk. October 6, 2020 - Page 83 of 168 10 10/2/2020 HTTPS://VAILCOGOV-MY.SHAREPOINT.COM/PERSONAL/PMCKENNY_VAILGOV_COM/DOCUMENTS/GUEST EXPERIENCE/CSE FUNDING AGREEMENT 2020 - MAGIC OF LIGHTS - FINAL (1).DOCX EXHIBIT B MARKETING CHECKLIST Recipient agrees to the placement of the Town logo as directed on marketing and promotional materials it produces or causes to be produced for the Event as appropriate to the Town's level of sponsorship. Recipient shall complete the checklist and upload here: https://webportalapp.com/sp/home/2020events. Recipient also agrees to the following provisions: • Town approval is required for incorporation of marketing of program into existing town events including including Revely and Vail Holidays • Town approval is required for all Event marketing materials for publication regardless of medium. • Town approval is required for any proofs that include the Town or Vail Mountain logo. • Items requiring Town approval must be submitted to the Town a minimum of 14 days prior to publication. • The Town may reduce its Total Contribution for marketing items that Recipient fails to submit properly and in a timely manner. • Recipient shall use the Town logo and shall make Town social media mentions and hashtags wherever reasonably possible. In doing so, Recipient shall comply with the Town's exact usage guidelines. October 6, 2020 - Page 84 of 168 11 10/2/2020 HTTPS://VAILCOGOV-MY.SHAREPOINT.COM/PERSONAL/PMCKENNY_VAILGOV_COM/DOCUMENTS/GUEST EXPERIENCE/CSE FUNDING AGREEMENT 2020 - MAGIC OF LIGHTS - FINAL (1).DOCX EXHIBIT C SPONSOR BENEFITS FORM The following additional benefits are due to the Town of Vail in consideration of the event funding: • Town of Vail will be listed in all applicable materials as the Title Sponsor of the event. Title sponsorship will remain for the subsequent 2 years of the event, regardless of sponsorship level in subsequent years. • As title sponsor, Town of Vail will retain marketing direction for the event for a three-year period. Magic of Lights may be promoted as an event element of another Town of Vail initiative (ie. Revely Vail, Discover Vail) • Town of Vail will receive logo placement on all marketing materials and digital assets. Logo choice will be made by the Town of Vail. Town of Vail, Discover Vail and or Revely Vail may be used. • Town of Vail will receive access for all employees to attend 1 night of Magic of Lights programming. Approximately 350 employees and their families. • VVF intends to continue this activation for at least 2 subsequent years. The funding for years 2 and 3 will not exceed $50,000 per year. • Magic of Lights and VVF will need approval from the Town of Vail to host any other lighting events within 200 miles of Vail, CO until after 1/1/2024. October 6, 2020 - Page 85 of 168 12 10/2/2020 HTTPS://VAILCOGOV-MY.SHAREPOINT.COM/PERSONAL/PMCKENNY_VAILGOV_COM/DOCUMENTS/GUEST EXPERIENCE/CSE FUNDING AGREEMENT 2020 - MAGIC OF LIGHTS - FINAL (1).DOCX Exhibit D Program Budget Estimated Actual Total Expenses $624,500.00 $0.00 Site/Location/Operations Estimated Actual Food & Beverage Estimated Actual Permit $1,000.00 Social food + Beverage $0.00 Insurance $2,000.00 Non-social food + Beverage $0.00 Sound/AV - FM Broadcaster, Speakers, Am $2,500.00 <insert Other>$0.00 Construction or Equipment - Telehandler/M $9,000.00 <insert Other>$0.00 Trash/Composting $10,000.00 Total $0.00 $0.00 Utilities $3,000.00 Labor - Project Manager & contract labor $20,000.00 Program/Lodging Estimated Actual Mountainside Production Power/Support $5,000.00 Entertainment $0.00 Labor - Set up $45,000.00 Speakers $0.00 Labor - Breakdown $16,000.00 Travel $0.00 Snow Removal $2,000.00 Hotel $0.00 Banners - Printing & $1,500.00 <insert Other>$0.00 Signage $5,000.00 <insert Other>$0.00 LED Light Purchase & consumables $400,000.00 <insert Other>$0.00 Port-a-Potties $5,000.00 <insert Other>$0.00 Lodging & Transpo $5,000.00 Total $0.00 $0.00 IT & Ticketing $5,000.00 Additional Activation (s'mores pits, etc…)$10,000.00 Prizes Estimated Actual Ticketing Service Fee $32,500.00 Prizes $0.00 Miscellaneous & Damage Contingency $10,000.00 Cash Purse $0.00 Charitable Contribution $5,000.00 Total $0.00 $0.00 Total $594,500.00 $0.00 Marketing Estimated Actual MARKETING TOTAL BUDGET $30,000.00 Advertising - Radio $0.00 Advertising - Print $0.00 Advertising - Social Media $0.00 Public Relations $0.00 Sales Team Expenses $0.00 Media TV, Production & Distribution $0.00 Graphic Design $0.00 Website $0.00 Collateral Materials $0.00 Printing $0.00 <insert Other>$0.00 Total $30,000.00 $0.00 Event/Program Budget for MAGIC OF LIGHTS VAIL > Expenses October 6, 2020 - Page 86 of 168 13 10/2/2020 HTTPS://VAILCOGOV-MY.SHAREPOINT.COM/PERSONAL/PMCKENNY_VAILGOV_COM/DOCUMENTS/GUEST EXPERIENCE/CSE FUNDING AGREEMENT 2020 - MAGIC OF LIGHTS - FINAL (1).DOCX Estimated Actual Total Income $651,250.00 $0.00 Tickets/Admissions Estimated Actual Estimated Actual 15000 Adults @ $15.00 $225,000.00 12500 Children 3 - 12 @ $5.00 $62,500.00 5000 Locals @ $10.00 $50,000.00 32500 Service Fee @ $1.50 $48,750.00 $386,250.00 $0.00 Programs/Advertising - N/A Estimated Actual Estimated Actual 0 Covers @ $0.00 $0.00 0 Half-pages @ $0.00 $0.00 0 Quarter-pages @ $0.00 $0.00 0 <Insert Other> @ $0.00 $0.00 0 <Insert Other> @ $0.00 $0.00 0 <Insert Other> @ $0.00 $0.00 $0.00 $0.00 Exhibitors/vendors =- N/A Estimated Actual Estimated Actual 0 Large booths @ $0.00 $0.00 0 Med. booths @ $0.00 $0.00 Small booths @ $0.00 $0.00 0 <Insert Other> @ $0.00 $0.00 <Insert Other> @ $0.00 $0.00 0 <Insert Other> @ $0.00 $0.00 $0.00 $0.00 Revenue from other items Estimated Actual Estimated Actual 3 Cash Sponsorships @ $5,000.00 $15,000.00 0 In Kind Sponsorships @ $0.00 $0.00 0 Donations @ $0.00 $0.00 1 CSE Funding @ $250,000.00 $250,000.00 0 Grants @ $0.00 $0.00 $265,000.00 $0.00 Event/Program Budget for MAGIC OF LIGHTS VAIL > Income October 6, 2020 - Page 87 of 168 14 10/2/2020 HTTPS://VAILCOGOV-MY.SHAREPOINT.COM/PERSONAL/PMCKENNY_VAILGOV_COM/DOCUMENTS/GUEST EXPERIENCE/CSE FUNDING AGREEMENT 2020 - MAGIC OF LIGHTS - FINAL (1).DOCX Estimated Actual Total income $651,250.00 $0.00 Total expenses $624,500.00 $0.00 Total profit (or loss)$26,750.00 $0.00 Event/Program Budget for MAGIC OF LIGHTS VAIL > Profit - Loss Summary $0.00 $100,000.00 $200,000.00 $300,000.00 $400,000.00 $500,000.00 $600,000.00 $700,000.00 Estimated Actual Total income Total expenses October 6, 2020 - Page 88 of 168 15 10/2/2020 HTTPS://VAILCOGOV-MY.SHAREPOINT.COM/PERSONAL/PMCKENNY_VAILGOV_COM/DOCUMENTS/GUEST EXPERIENCE/CSE FUNDING AGREEMENT 2020 - MAGIC OF LIGHTS - FINAL (1).DOCX NO EMPLOYEE AFFIDAVIT [To be completed only if Recipient has no employees] 1. Check and complete one: I, _______________________________, am a sole proprietor doing business as __________________________. I do not currently employ any individuals. Should I employ any employees during the term of my Agreement with the Town of Vail (the "Town"), I certify that I will comply with the lawful presence verification requirements outlined in that Agreement. OR I, ______________________________, am the sole owner/member/shareholder of ___________________________, a ______________________________ [specify type of entity – i.e., corporation, limited liability company], that does not currently employ any individuals. Should I employ any individuals during the term of my Agreement with the Town, I certify that I will comply with the lawful presence verification requirements outlined in that Agreement. 2. Check one. I am a United States citizen or legal permanent resident. The Town must verify this statement by reviewing one of the following items:  A valid Colorado driver's license or a Colorado identification card;  A United States military card or a military dependent's identification card;  A United States Coast Guard Merchant Mariner card;  A Native American tribal document;  In the case of a resident of another state, the driver’s license or state-issued identification card from the state of residence, if that state requires the applicant to prove lawful presence prior to the issuance of the identification card; or  Any other documents or combination of documents listed in the Town’s “Acceptable Documents for Lawful Presence Verification” chart that prove both Recipient’s citizenship/lawful presence and identity. OR I am otherwise lawfully present in the United States pursuant to federal law. Recipient must verify this statement through the federal Systematic Alien Verification of Entitlement ("SAVE”) program, and provide such verification to the Town. ____________________________________ __________________________ Signature Date October 6, 2020 - Page 89 of 168 16 10/2/2020 HTTPS://VAILCOGOV-MY.SHAREPOINT.COM/PERSONAL/PMCKENNY_VAILGOV_COM/DOCUMENTS/GUEST EXPERIENCE/CSE FUNDING AGREEMENT 2020 - MAGIC OF LIGHTS - FINAL (1).DOCX DEPARTMENT PROGRAM AFFIDAVIT [To be completed only if Recipient participates in the Department of Labor Lawful Presence Verification Program] I, ________________________, as a public contractor under contract with the Town of Vail (the "Town"), hereby affirm that: 1. I have examined or will examine the legal work status of all employees who are newly hired for employment to perform work under this public contract for services ("Agreement") with the Town within 20 days after such hiring date; 2. I have retained or will retain file copies of all documents required by 8 U.S.C. § 1324a, which verify the employment eligibility and identity of newly hired employees who perform work under this Agreement; and 3. I have not and will not alter or falsify the identification documents for my newly hired employees who perform work under this Agreement. ____________________________________ ________________________ Signature Date STATE OF COLORADO ) ) ss. COUNTY OF _____________ ) The foregoing instrument was subscribed, sworn to and acknowledged before me this ___ day of __________, 2020, by _______________________ as _________________ of ________________________. My commission expires: (S E A L) ________________________________ Notary Public October 6, 2020 - Page 90 of 168 MAGIC OF LIGHTS VAIL A collaboration between the Vail Valley Foundation, Magic of Lights and the Town of Vail October 6, 2020 - Page 91 of 168 MAGIC OF LIGHTS VAIL2 CONCEPT is a family-friendly, winter lighting walkthrough experience, offering locals and destination guests alike a memorable, socially distanced and safe activity to complement their Vail experience. The ½ mile walking loop will feature an array of majestic lighting displays, made from half a million individual low-impact LED lights, creating a winter wonderland and underlining the natural beauty of the surrounding area. Partnering with the Betty Ford Alpine Gardens, the beautiful alpine garden setting will serve as a highlight of the walkthrough experience. The experience will serve as a key activation of Revely Vail – Vail’s welcome to the brilliance of winter. MAGIC OF LIGHTS VAIL October 6, 2020 - Page 92 of 168 MAGIC OF LIGHTS VAIL3 TIMING + TICKETING The Magic of Lights experience would open to the public on December 11, 2020. The activation would remain open nightly for six weeks, with closing night on January 24, 2020. The display would open each evening at dusk and remain open until 9pm, with extended hours as needed due to planned activations and guest traffic. Tickets will be purchased online for $15 for adults and $5 for children. Local packages will be available. ENHANCEMENTS + EXPERIENCE Each evening, a variety of concessions will be available for purchase, including hot cocoa, winter concoctions and s’more kits. On certain evenings, additional activations, such as holiday photo opportunities, music and more will be added to further enhance the offering and experience. October 6, 2020 - Page 93 of 168 MAGIC OF LIGHTS VAIL4 ROUTE CURRENT PROPOSED ROUTE – SUBJECT TO CHANGE* The currently proposed route begins just beyond the Gore Creek Covered Bridge, wrapped in white lights to create a picturesque grand entrance to the experience. The walking path will continue around the lower bench to just below the upper Ford Park area before winding down through the beautiful Betty Ford Alpine Gardens. Concessions, s’more pits and additional activation will line the area near the Ford Park Sculpture Garden. *Features listed on the map above are examples of the types of elements that will be placed throughout the route. Final elements to be used are still being vetted and discussed. October 6, 2020 - Page 94 of 168 MAGIC OF LIGHTS VAIL5 ELEMENTS The Magic of Lights experience will carry a “Winter in Wonderland” theme, featuring several of the elements pictured on this page; including a Magic of Lights Arch, 100’ Belly Flop Frosty Display, 28’ Guitar Snowman, Lighted Deer, Candy Cane Lane and more. Additionally, uplighting and tree lighting will be installed throughout the Betty Ford Alpine Gardens. Wonderland” s page; Display, nd October 6, 2020 - Page 95 of 168 MAGIC OF LIGHTS VAIL6 FINANCIALS YEAR ONE PROJECTIONS The VVF requests $250,000 from the Town of Vail to fund the initial upfront costs to move forward with a multi-year Magic of Lights Experience. The money will primarily be used to split the cost of purchasing low impact LED lighting, equipment and supplies, with Grant Reeves and his Magic of Lights organization. This is a one-time injection of funding tied to the 2020/2021 experience. The lights purchased this year will be stored and reused in subsequent years. VVF agrees to request no more than $50,000 from the Town of Vail for future Magic of Lights funding. Future funding would be used to help grow the experience by purchasing new lighting structures/displays and creating additional animation for ticket buyers. Year one expenses are estimated at approximately $625,000, including a one-time purchase of the lights and lighting infrastructure. The three event partners, Town of Vail, Vail Valley Foundation and Magic of Lights (Grant Reeves), have verbally agreed to a multi-year partnership, understanding the need to start the event at a smaller level in year one and build over the following two years. Estimated Total income $651,250.00 Total expenses $624,500.00 Total profit (or loss) $26,750.00 $0.00 $100,000.00 $200,000.00 $300,000.00 $400,000.00 $500,000.00 $600,000.00 $700,000.00 Estimated Total income Total expenses October 6, 2020 - Page 96 of 168 MAGIC OF LIGHTS VAIL7 THANK YOU MAGICOFLIGHTS.COM VVF.ORG VAIL VALLEY FOUNDATION +1 (970) 777-2015 ddressman@vvf.org sfranke@vvf.org DAVE DRESSMAN SARAH FRANKE October 6, 2020 - Page 97 of 168 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C: Economic Recovery Efforts in Response to P ublic Health Crisis P RE S E NT E R(S ): S cott Robson, Town Manager AC T IO N RE Q UE S T E D O F C O UNC I L: I nformational presentation with updates about economic recovery programs. B AC K G RO UND: Town staff present updates about many of the economic recovery programs that are ongoing, such topics include the current status of public health orders, progress on proposed winter operational enhancements, including the proposal for tents on expanded restaurant premises and warming area locations. AT TAC H ME N TS: Description Memo Ec Recovery Efforts 100620 C O V ID Dial Framework Description of C O V ID Dial Framework Res. No. 45 Funding Tenting Program 100620 October 6, 2020 - Page 98 of 168 To: Mayor and Town Council From: Town Manager’s Office Date: October 6, 2020 Subject: Vail Economic Recovery Efforts in Response to the Public Health Crisis I. PURPOSE The purpose of the memo and presentation is to provide updates to a number of the Vail Economic Recovery Efforts in response to the Public Health Crisis by sharing information on key areas of planning, as follows: ▪ Eagle County Public Health Orders Update ▪ Special Events and Music Entertainment Update ▪ Commercial Rental Relief Program Update ▪ Future Economic Recovery Efforts Proposals Update Includes: winter operations for restaurants, gift card program, TOV face coverings ▪ Proposed Funding for Economic Recovery Programs II. BACKGROUND Town staff has presented bi-monthly updates to town council about ongoing planning efforts in key areas in response to the updated public health orders from Eagle County. This memo addresses several economic recovery tactics that were supported by the Vail Economic Advisory Council, the Town Manager and Economic Development Offices. These programs have been initiated to stimulate Vail’s business economy as well as support the community during these challenging times. The programming and tactics below are recommended in the context of the Town’s Manager’s Emergency Order and current Eagle County Public Health Orders. III. ECONOMIC RECOVERY TACTICS UPDATE Eagle County Public Health Orders Update Eagle County’s Department of Public Health and Environment (ECPHE) will adopt Colorado’s statewide COVID-19 dial dashboard over the next two weeks. ECPHE worked closely with the state’s health department and the Governor’s Office to develop the comprehensive dial, which was released on Sept. 15 and includes a risk assessment for each of the state’s 64 counties. It is meant to create consistency for expectations and goals among counties, while allowing a measure of local control in tailoring public health policies. The dial dashboard relies on three key metrics, including disease incidence rate, percentage of countywide COVID-19 tests that come back positive, and the number of hospitalizations for COVID-19, to generate a color-coded risk assessment. Each level further determines the activities and capacity limits based on the risk within each county. October 6, 2020 - Page 99 of 168 Town of Vail Page 2 The state created the following resources about the dial: • COVID Dial Fact Sheet (attached) • COVID Dial Policy Framework (attached) • COVID Dial Webpage: https://covid19.colorado.gov/data/covid-19-dial Eagle County will start at the Safer at Home Level 2, Concerned. The metrics for the county have been stable over the past few weeks and if they can be maintained for two more weeks, Eagle County could qualify for the Safer at Home Level 1, which can increase capacities for some indoor and outdoor settings. Eagle County will be working over the next two weeks to implement the new state dial and replace its existing COVID-19 Risk Meter. This will include collaborating with local partners to ensure there is a clear understanding of what the new dial will mean and the activities the community can expect by level. Regional and local discussions continue to address goals for balancing public health concerns with economic vitality during the winter season. The Town continues to review and adjust both operational and economic recovery programming and tactics to comply with these orders. For more information and updates about the COVID-19 health crisis, access: https://www.eaglecounty.us/PublicHealth/News/Eagle_County_to_adopt_statewide_COVID- 19_dial_dashboard/ Special Events and Music Activation Updates Town staff and the Commission on Special Events published the Request for Proposal for 2021 events in August. The application period has closed and CSE will be convening to review proposals during two special meetings this month on October 14th and 21st. The proposed budget for 2021 CSE event funding is $733,563. The town has to date received 60 applications for events totaling just over $3 million. Given the challenges presented by the public health crisis, event producers were encouraged to demonstrate creative reimagining of events in 2021. A large portion of the requested funds were for village entertainment including daily music October 6, 2020 - Page 100 of 168 Town of Vail Page 3 performances through the summer and winter seasons. The Town has been supportive of these activations this summer and sees value in this type of programming during the public health crisis. Staff would like to propose a joint CSE and Town Council meeting on October 20 to discuss the town’s event programming direction for 2021. Commercial Rent Relief Program Update The program, which launched with an online application on September 1, is designed to provide rent relief to commercial businesses in Vail through a shared model between tenant, landlord and the town. The program is in response to the challenges presented to businesses by the public health crisis and was developed by a subcommittee of the Vail Economic Advisory Council. The formula for relief reflects a percentage reduction in monthly revenue versus same month last year, which is then applied to the rent plus common area maintenance and is available for the period August 1 – November 30, 2020. $1M has been committed by town council to the program that provides a maximum of $15,000 relief per business, which is matched by the landlord. The committee met in September to consider August applications and approved 12 businesses for rent relief, with relief from the town totaling $20,553, which was matched by the landlord. August relief averaged $1,712 per business. Applications for September relief are due to the town by October 7, 2020. Other Economic Recovery Program Efforts Staff has worked with members of the Vail Economic Advisory Council to explore ideas and develop initiatives to address economic recovery to continue support the business community in light of the continued public health crisis. Ongoing discussions with several departments and business owners are occurring regarding each effort. Below are some updates about programming and next steps. ▪ Winter Operations Enhancements ❖ Explore the idea of tenting existing expanded premises for restaurants to provide additional indoor dining with social distancing for the winter months, with a focus on dinner service. The Town has been diligently working to implement the winter tenting program that would help to continue the expansion of outdoor premises. Social distancing requirements and the 50% limit on operational capacity for restaurants continue to place major burdens on the viability of Vail restaurants, especially moving into the winter season. In addition, there will likely be limitations on Vail mountain for gathering, which will necessitate more dining options in the villages. Last week staff hosted a meeting with approximately thirty (30) restauranteurs in attendance to provide an overview of the “winter tenting program” and an opportunity to meet with a number of departments including fire, public works, building, economic development, as well as a tent vendor and heating suppliers. The meeting was offered to help educate the group about the proposal for winter tenting, the town’s participation as a funding partner, the role and respective responsibilities of the restaurant owners, as well as a chance to discuss common areas of concern. The outcome was to finalize the rental order with the tent vendor, Event Rents, as soon as possible. As a result of this meeting, restauranters were able to carefully consider whether they would participate in the order having a better understanding of their costs vs. benefits. Currently twenty (20) restaurants will be participating by adding tents to their winter operations. Town staff October 6, 2020 - Page 101 of 168 Town of Vail Page 4 requests that town council approve Resolution No. 45 on the evening consent agenda that would subsidize up to $500,000 to support the cost of tenting for the restaurants. The Town continues working with some restaurants on other winter operational enhancement options where the tenting solution is not viable. The town has estimated the cost-benefit of utilizing the tent program with the potential to generate at least $300K in additional sales tax collections, thus helping further offset the program costs. In light of potential use of CARES federal funding and state grants (Polis letter); staff would propose the town pay for all tent rental costs and restaurant owners would cover operational costs associated with the tents. ❖ Create “warming area locations” with vertical patio heaters and/or portable fire pits for guests to utilize as places to warm, dine on carry out and/or wait for dining in the villages. Staff is evaluating a number of options to provide multiple areas for outdoor warming in the villages. The proposed areas will take into account public safety, public health order requirements, and operational impacts to provide guests and residents additional areas for outdoor warming this winter. The plan will likely include smaller structures (igloos, greenhouses, etc.) and firepits and patio heaters, placed in pockets around the villages instead of a single large warming tent. This village enhancement would be beneficial throughout the day for guests to use as a place to warm, eat, drink, or wait for restaurant seating to become available. It would be a complementary effort to the above proposal of tenting expanded premises and serve guests and the entire business community. A number of locations are being evaluated and would provide appropriate space for social distancing requirements to be met. Staff will return to town council at the October 20 meeting with maps and additional information. ▪ Town of Vail Gift Card Program to Boost the Shoulder Season Members of the Vail Economic Advisory Council recommended the town consider a gift card program that would supply a credit to individuals to support Vail businesses during the shoulder season. With Council approval of $110,000 for the Gift Card Program, Town of Vail and VCBA have started the planning for the implementation process. An online sign up form for business participation will be available on Vailgov.com/Gift-Card-Program on October 5. Any licensed business in the Town of Vail can participate. Town of Vail will provide funding to VCBA to manage the program. The program will run from October 15 through December 15. Gift cards will be in hand by October 13 for distribution, which staff recommends as follows: ✓ 3,000 to be distributed to businesses in Vail. Business owners can distribute at their discretion with a purpose of employee rewards, guest recovery, etc. ✓ 1,000 to be distributed throughout the valley that will be run through VCBA in the form of giveaways via radio and Vail Daily to encourage valley wide visitation. This gives an opportunity to promote programs and funding that the Town of Vail is putting into economic recovery. ✓ 375 to be distributed to Town of Vail employees (costs covered by HR budget) ▪ Town of Vail Communications Plan to Provide and Encourage Use of Face Coverings The Town has explored a comprehensive program to provide Vail-branded face coverings and with Council approval of $20,000 for the purchase of face coverings, 5,500 masks and October 6, 2020 - Page 102 of 168 Town of Vail Page 5 5,000 2-ply buffs have been ordered. One mask or buff will be provided to each Town of Vail employee. Remaining face coverings will be at the welcome center for distribution. The summer communication plan for face coverings will extend into the winter but will shift as needed to align with Vail Resorts messaging so there is a cohesive message from Town to Mountain. We have yet to receive messaging from Vail Resorts and will apply that message when they have finalized theirs. Summary of Funding for Economic Recovery Programs Since April 2020, the Town of Vail has committed $2.7M to date in economic recovery relief efforts as follows: Community Relief Fund at $500K Commercial Retail Relief Fund at $1M Winter Operations Enhancements at $845K Gift Card Program & Face Coverings at $130K Music Activations at $196K Attachments: • Eagle County COVID Flyers (2) • Resolution No. 45, Approving funding for outdoor tenting and authorizing the Town Manager to provide for the proper administration of the funds October 6, 2020 - Page 103 of 168     COVID-19 FACT SHEET  Colorado’s Dial Framework  During this pandemic,Colorado is working to make life          as sustainable as possible,while ensuring we do not          surpass our public health and health care capacities.         Different levels of “openness,”standardized at the        county level, will help maintain this delicate balance.   This framework recognizes unique local circumstances       using an intuitive dial to visualize a community’s         success in containing the spread of COVID-19.By         increasing simplicity and predictability,local      communities have another tool to make life amidst the pandemic more sustainable until we have a major                  breakthrough in testing, treatments, or a vaccine.   This dial includes five levels, from least to most restrictive. Details for each level outline specific metrics and  how many people can participate in various activities at one time.    The five levels   1.Protect Our Neighbors:​Local public health agencies are able to contain surges in cases and outbreaks                 through testing,case investigation,contact tracing,isolation,quarantine,site-specific closures,and            enforcement of public health orders.   2.Safer at Home 1 -Cautious:This is less restrictive than Safer at Home Level 2,for counties with low virus                      transmission but that have not yet achieved Protect Our Neighbors.   3.Safer at Home 2 -Concern:The baseline.While we are all still safer at home,we are also able to                      practice greater social distancing in our great outdoors than in confined indoor spaces.  4.Safer at Home 3 -High Risk:This is more restrictive than Safer at Home Level 2,for counties                    experiencing increases in the metrics. Action is needed, but Stay at Home may not be warranted.   5.Stay at Home:Everyone is required to stay at home except for grocery shopping,exercise and necessary                  activities. Only critical businesses are open.    Metrics that define the levels  1.New cases: ​How much the virus is circulating in a county.  2.Percent positivity​: Whether there is sufficient COVID-19 testing to capture the level of virus transmission.  3.Impact on hospitalizations​:​ Whether hospitalizations are increasing, stable, or declining.    Counties will move between levels based on the metrics and will work with the state to ensure unique local  factors are considered. In order to move to a ​less restrictive level ​(e.g., Level 2 to Level 1), counties must meet  and sustain​ all three metrics for two weeks​. Counties must engage in a consultation process with CDPHE, which  may entail moving to a more restrictive level, when they are out of compliance with ​any ​of the metrics for more  than two weeks.     Read the complete Dial Framework policy document​.  October 6, 2020 - Page 104 of 168 A NEW DIAL FOR Protect Our Neighbors, Safer at Home, and Stay at Home October 6, 2020 - Page 105 of 168 2 During this pandemic, the State is working to make life as sustainable as possible, while ensuring we do not surpass our public health and health care capacities. Carefully maintaining the effective reproductive or R number at or below 1 helps prevent the exponential spread of the COVID-19 virus. Different levels of “openness” that are standardized at the county level will help maintain this delicate balance. This new framework recognizes unique local circumstances and uses an intuitive dial to visualize a community’s success in containing the spread of COVID-19. By increasing simplicity and predictability, we can give local communities another tool to make life amidst the pandemic more sustainable until we have a major breakthrough in testing, treatments, or a vaccine.This dial goes into effect Tuesday, September 15. A NEW DIAL FOR Protect Our Neighbors, Safer at Home, and Stay at Home We heard from stakeholders that the colors should match Colorado’s iconic fire-risk warning system. So, we switched to make the green for Protect Our Neighbors, and the blue for Safer at Home Level 1. We also flipped it to match the orientation as the fire warning system, with the left side for the least risk, and the right for the most risk. THIS DIAL HAS FIVE LEVELS: • Protect Our Neighbors • Safer at Home 1- Cautious • Safer at Home 2- Concern • Safer at Home 3- High Risk • Stay at Home The goal of each level is to strike that important balance between enabling economic and social activity while ensuring that our testing, contact tracing, and health care systems are able to contain the virus. Each level is defined by objective scientific metrics and has associated capacity limitations. A community will move between levels based on the metrics and based on local and state consultation to ensure unique local factors are appropriately considered. This tool will add simplicity and predictability to how we open -- or close -- based on virus transmission levels. This tool can be used by communities to implement locally-driven strategies to achieve the desired level. October 6, 2020 - Page 106 of 168 3 WHAT DO THESE LEVELS MEAN? Each county is at one of five levels. Each level has associated capacity restrictions. At one end of the spectrum is Protect Our Neighbors, the level where once certified a county is able to exercise local control over reopening, so long as they initially stay under 50% capacity or 500 people, whichever is fewer. Over time, if a county consistently maintains compliance with the required metrics, they can increase that capacity threshold by 5% a month. So, a county with a low, stable, and contained virus transmission is able to take one step at a time back to restored capacity. The new dial does not change the original certification process for Protect Our Neighbors (learn more about that process here). At the other end of the spectrum is Stay at Home, where all but essential businesses close. In between Protect Our Neighbors and Stay at Home is the Safer at Home level we are all familiar with, as defined by the public health order. CDPHE will revise the public health order to include this new dial, which creates three levels within Safer at Home. Safer at Home Level 2 (Concern/ Yellow) is the baseline, meaning it encompasses the Safer at Home capacities we’ve been following for the past several months. There is a less restrictive level -- Safer at Home Level 1 (Cautious/Blue) for counties that have low virus transmission, but have not yet achieved Protect Our Neighbors. There is a more restrictive level -- Safer at Home Level 3 (High Risk/Orange), for counties that are seeing increases in the metrics and need to take action, but may not need to go into Stay at Home yet. In this way, we’ve moved away from reopening as a lightswitch (open or closed), and added more steps to make it a dial, where communities can gradually reopen or become more restrictive based on what is happening with the virus locally. WHAT METRICS DEFINE THESE LEVELS? There is no one metric that tells the full story, but together, three key metrics can help us understand the fuller picture. These metrics are: 1. New cases -- a measure of how much the virus is circulating in a community 2. Percent positivity of COVID tests -- a measure of how widespread infection is and whether there is sufficient testing occurring. 3. Impact on hospitalizations -- a measure of the impact on hospitals and how many cases are severe, by looking at the number of new hospital admissions and whether hospitalizations are increasing, stable, or declining. In our draft, we proposed six metrics. We revised this down to three in response to stakeholder feedback that the metrics must be simple and objective. Additional metrics, such as the other three we proposed -- the direction of the epidemiological trend, anticipated future risk factors, and progress towards achieving Protect Our Neighbors all are important but are best interpreted while considering local context. So, they may -- and should -- be discussed during consultations between state and local officials but are not part of measuring the Safer at Home phase. October 6, 2020 - Page 107 of 168 4 HERE ARE THE METRICS FOR EACH LEVEL: PROTECT OUR NEIGHBORS: CAREFUL SAFER LEVEL 1: CAUTIOUS SAFER LEVEL 2: CONCERN SAFER LEVEL 3: HIGH RISK STAY AT HOME: SEVERE SAFER AT HOME NEW CASES (excluding outbreak-associated cases in residential facilities) PERCENT POSITIVITY STABLE OR DECLINING HOSPITALIZATIONS? Must achieve all 8 Protect Our Neighbors metrics and complete the certification process 0-75 / 100,000 2-week incidence No greater than 5% Increasing, stable, or declining? > 75-175 / 100,000 2-week incidence No greater than 10% Increasing, stable, or declining? > 175-350 / 100,000 2-week incidence No greater than 15% Increasing, stable, or declining? Increasing, stable, or declining? No limit > 350 / 100,000 2-week incidence New cases are defined by the rolling 2-week cumulative incidence. This means that every day, we observe new cases that have been reported in the previous two weeks. Looking at the number of new cases reported over this period of time helps balance between days where there are very high or very low numbers of new cases. We track 2-week cumulative incidence to understand what the current burden of disease is in a community and what the associated risk of exposure to disease may be to residents and visitors to that community. The current incidence is linked to the risk of outbreaks in businesses, schools, nursing homes, and other locations as well as the immediate need for public health and healthcare services, including hospital admissions. Incidence data also helps us understand what longer lasting health impacts communities and individuals may need to prepare for. These include some long-term consequences COVID-19 that we are just learning about, such as ongoing issues with heart and lung function, cognitive impairments, or the rare but severe multisystem inflammatory syndrome in children (MIS-C). The two-week incidence levels in this dial are significantly more generous than the original levels when variances first were established. For example, to fall into the highest variance level under the original framework, a county would have to have a 2-week incidence below 25/100,000. In this framework, to fall into that same level, a county has to have a 2-week incidence below 75/100,000. The threshold was tripled We heard many stakeholders ask if transmission alone can determine the level of risk in a community. No -- alone it cannot, but it is an important piece of the puzzle. It is true that the clinical management of COVID-19 has improved significantly over the past few months. As a result, we significantly loosened this criteria. In the previous framework, you could only qualify for this level of capacity if the incidence was under 25/100,000. In our new framework, this is increased to 75/100,000. It is still important that we closely monitor and coordinate mitigation activities based on incidence. While the most severe cases often need hospitalization, we are still learning about the long term effects on many who have a difficult course of illness but never need hospitalization. Even if we are able to better October 6, 2020 - Page 108 of 168 in this framework compared to our previous one as a result of recent improvements in testing, tracing, and treatment. Percent positivity is defined as the percent of tests that come back positive out of the total number of tests performed. This is measured over a 14 day rolling average so that one day of low or high testing won’t result in an inaccurate picture of the percent positivity. The global standard is that if the percent positivity is below 5%, then the community is testing enough people to adequately capture the level of virus transmission. If percent positivity is higher than 5%, then it’s likely that many cases are being missed because there is not enough testing. This standard was established before widespread testing became available for communities primarily testing those who are symptomatic or exposed to a known case. It’s recommended that communities doing widespread surveillance testing seek an even lower percent positivity. Stable or declining hospitalization trend is a way to assess the trajectory of severe disease as a result of COVID-19. Every day we look at the new hospital admissions trend for the previous two weeks. Our goal is for new COVID-19 hospital admissions to be stable or decreasing for at least eight of the last 14 days in large counties (more than 30,000 residents). For smaller counties (30,000 or fewer residents), our goal is to have no more than two new hospital admissions per day in any of the last 14 days. Hospitalized patients are assigned to a county based on where they live. protect those most at risk, like older adults with underlying conditions, it is still important to minimize the number of people who catch COVID. Many stakeholders questioned whether hospitalizations were still proportional to the overall number of people with COVID-19. As the case incidence in a community rises, new hospitalizations rise at a similar rate, depending on the age and overall health status of the cases that are occurring. Tracking hospital admissions allows us to track the rate of severe disease. Notably, the collaborative model with the Colorado School of Public Health uses hospitalization data, not incidence data, to develop their estimates of social distancing levels which is a key guiding piece of information for this policy framework. 5 Measures of incidence per 100,000 can have more variability for counties with lower case counts or populations. The larger two week incidence levels in this framework ensure that small changes in the number of newly reported cases don’t result in frequent changes the corresponding level. October 6, 2020 - Page 109 of 168 6 WHAT ARE THE CAPACITY RESTRICTIONS AT EACH LEVEL? PROTECT OUR NEIGHBORS: CAREFUL SAFER AT HOME STAY AT HOME: SEVERESAFER LEVEL 1: CAUTIOUS SAFER LEVEL 2: CONCERN SAFER LEVEL 3: HIGH RISK VARIANCES Eligible for both outdoor and indoor site-specific variances if approved by LPHA Eligible for both outdoor and indoor site-specific variances if approved by LPHA Eligible for outdoor site-specific variances if approved by LPHA Not eligible Not eligible PERSONAL GATHERING SIZE Per local guidance 25 people 10 people 10 people None P-12 SCHOOLS In-person suggested In-person suggested or hybrid, remote as appropriate In-person, hybrid, or remote as appropriate Remote or hybrid suggested, limited in-person as appropriate Remote suggested, very limited in-person when necessary HIGHER EDUCATION In-person suggested In-person suggested or hybrid, remote as appropriate In-person, hybrid, or remote as appropriate and other strategies to increase social distancing Remote or hybrid suggested, limited in-person as appropriate and other major strategies to increase social distancing Remote and significant social distancing strategies PLACES OF WORSHIP AND LIFE RITES 50%* capacity or 500 people 6ft between parties outdoors, per local zoning 50% capacity or 175 indoors 6ft between parties outdoors, per local zoning 50% capacity or 50 people (or up to 100 with calculator) 6ft between parties outdoors, per local zoning 25% capacity or 50 people 6ft between parties outdoors, per local zoning Remote or virtual service RESTAURANTS 50%* capacity or 500 people 6ft between parties outdoors, per local zoning 50% capacity or 175 indoors 6ft between parties outdoors, per local zoning 50% capacity or 50 people (or up to 100 with calculator) 6ft between parties outdoors, per local zoning 25% capacity or 50 people 6ft between parties outdoors, per local zoning Take out or delivery only NON-CRITICAL MANUFACTURING 50%* capacity or 500 people 50% capacity or 175 people 50% capacity or 50 people (or up to 100 with calculator) 25% capacity or 50 people Closed OFFICES 50%* capacity 50% capacity 50% capacity 25% capacity Closed BARS 50%* capacity or 500 people Closed Closed Closed Closed GYMS/FITNESS 50%* capacity or 500 people 25% capacity or 75 people 25% capacity or 50 people Virtual, or outdoors in groups less than 10 Virtual, or outdoors in groups less than 10 GROUP SPORTS AND CAMPS 50%* capacity or 500 people 50 person cap per activity 25 person cap per activity Virtual, or outdoors in groups less than 10 Virtual, or outdoors in groups less than 10 RETAIL 50%* capacity 50% capacity 50% capacity 25% capacity Curbside pick up and online only PERSONAL SERVICES 50%* capacity or 500 people 50% capacity or 50 people 50% capacity or 50 people 25% capacity or 25 people Closed LIMITED HEALTH CARE SETTINGS 50%* capacity or 500 people 50% capacity or 50 people 50% capacity or 50 people 25% capacity or 25 people Closed INDOOR EVENTS 50%* capacity or 500 people 50%, 175 person cap 50%, 100 person cap (with calculator) 50%, 25 person cap (with calculator)Closed OUTDOOR EVENTS 50%* capacity or 500 people 50%, 250 person cap 50%, 175 person cap (with calculator) 50%, 75 person cap (with calculator)Closed OUTDOOR GUIDED SERVICES 50%* capacity or 500 people 50% capacity or 25 people 50% capacity or 10 people 25% capacity or 10 people Closed **Counties that enter Protect Our Neighbors are eligible to increase the percentage caps by 5% every month they continually sustain those metrics. What are the capacity restrictions at each level? October 6, 2020 - Page 110 of 168 7 DO YOU HAVE TO FOLLOW THE CDPHE GUIDELINES FOR EACH SECTOR AT THE DIFFERENT LEVELS? Yes, you still must follow all of the same protocols at every level -- including Protect Our Neighbors. The only things that change across levels are the capacity limits. WHAT LEVEL WILL MY COMMUNITY BE AT WHEN THE DIAL TAKES EFFECT ON SEPTEMBER 15? On Tuesday, September 15, every community starts at the status quo level based on any variances granted for that community. Counties will not experience a change in capacities -- in any direction -- on Tuesday. It’s a move “sideways” to a new framework. All variance allowances remain intact when the dial launches -- either because the variance allowances are still possible by default under the new dial, or because variance allowances that did not fit into the dial are still recognized. This way, we transition to the new framework without any changes, and future changes occur according to the dial. Starting September 15, counties may transition to a more or less restrictive level according to the process described in the following section of this document titled, “How do you move between levels?”. According to the process, the earliest a county could move to a different level would be September 29. Once the dial is implemented, community members can navigate to this CDPHE interactive dashboard to view their community’s current level. By default, communities will be measured by counties. Similar to the Protect Our Neighbors certification process, if multiple counties would like to form a region, they may do so. But, the whole region must move between levels together. HOW DO YOU MOVE BETWEEN LEVELS? The numerical metrics initiate the process of moving between levels. But, because metrics alone do not tell the whole story, state and local governments are then able to factor in local circumstances before changes are made. In order to move to a less restrictive level (e.g., Level 2 to Level 1), you need to meet and sustain all three metrics: new cases, percent positivity, and stable or declining hospitalizations for a two-week rolling period. For example, if a county in Level 2 (Concern/Yellow) met all 3 metrics for Level 1 (Cautious/Blue) starting on September 1, it must continue to meet all 3 metrics until September 14. If the county remains in compliance with all metrics for the two week period, the county may opt to transition to Level 1. If eligible, the local government makes the decision to move to a less restrictive level. While a county may be eligible, Stakeholders expressed concern about “bouncing” between levels. Using a two week period to initiate the process of moving between levels will provide more stability in how we observe and consider metric levels within each county. In particular, we listened to concerns voiced by those in lower-population counties, whose overall epi trend may be skewed by even a small number of cases. By giving communities two weeks to change their trend, it will ensure that local control measures have enough time to work before further engagement with the state is needed. October 6, 2020 - Page 111 of 168 8 it still must affirmatively tell the State that it would like to move to the less restrictive level. The local public health agency (LPHA) can submit a letter to the CDPHE co-signed by the required stakeholders, or a series of letters from the required stakeholders including: • the local public health agency, • all hospitals within the county or region (unless no hospitals are located in the county) • Hospitals must verify that they have the capacity to serve all people needing their care. • a majority of county commissioners (or other county-level governing body), and • If a sovereign nation is present in the county, support from the sovereign nation for the variance request. Letters should be submitted through this form. The process of moving to a more restrictive level in the Safer at Home level begins with a consultation with CDPHE if a county is out of compliance with any of the three metrics for a two- week period. This two-week period is a grace period. If compliance is restored in that timeframe, no further action is needed. If compliance is not restored, then a consultation between the county and the state must take place to determine next steps. At this consultation, detailed metrics including these three, but also many others like the epidemiological trends, impacted populations, and local factors will be discussed and considered in partnership between state and local officials. For example, if a county has a significant increase in cases and passes beyond the threshold for the 2-week incidence on September 15, and the number is back below the threshold by September 29, then no further action is needed. If instead, at the end of the two week period, compliance is not restored, then key local leaders will meet with CDPHE to discuss their own data, sources of transmission, and local mitigation efforts. This consultation is critical because it ensures that local factors are taken into consideration. For example, if cases are clustered at a university, or in a part of the county that is geographically distinct, then targeted actions may be more appropriate than county-wide actions. Unique circumstances may influence unique actions, and so the consultation process ensures that a robust discussion happens before actions are taken. At the end of the consultation, CDPHE will assess whether local trends are improving, the risk to the community, and the strength of local mitigation efforts. After considering all of these factors, CDPHE will either: 1. Provide an extension for another 2-week period to remain in the same dial level while continuing existing local mitigation strategies, 2. Provide an extension, on the condition that additional, specifically defined local mitigation strategies are put in place, or 3. Require the county to transition to a more restrictive level. In other words, if local mitigation efforts are successful, then a county may get significantly more time to realize the benefits of their actions before needing to move to a more restrictive level. The state will make it a priority to support local mitigation efforts, so that state restrictions are a last resort. But, if state restrictions are placed, it will only be after a robust process that is initiated by metrics, accounts for local circumstances, and fosters partnership between the State and local leadership. October 6, 2020 - Page 112 of 168 9 WHAT HAPPENS TO VARIANCES? This process replaces the variance process for most variances. The highest variance a county can get under the original variance process includes a 175 person cap for indoor events and 250 person cap for outdoor events. These are the same capacities permitted in Level 1 (Cautious/Blue) of the dial. It is easier to meet the metric thresholds to qualify for Level 1 than the thresholds set in the original variance process. Further, the permitted capacities in Level 1 of the dial can be achieved without having to use the spacing calculator. While general variances for sectors like restaurants or gyms are replaced by the dial framework, CDPHE will still consider applications for site-specific variances for unique facilities, like zoos, theaters, or other extra large venues or events. Variance requests must conform to CDPHE requirements, and be submitted by the LPHA. You can find the requirements here. ARE THE CAPACITY RESTRICTIONS WITHIN THE LEVELS REQUIRED? Yes. Once a county transitions to a new level, then the associated capacity levels are the highest limits a county can employ. A local government may choose to be more restrictive than the level. In other words, the capacity limits are a “ceiling.” ARE THE P-12 SCHOOL LEVELS REQUIRED? These are high-level recommendations. At this stage in the pandemic, whether a school is able to support in-person instruction is a local decision that may depend on many more factors other than the level of virus in a community, such as staffing, facility, or student needs. School districts and schools should be working with their local public health agencies to make reopening decisions. While this dial can be a guide at a high level, we applaud local public health and education partnerships that are developing and utilizing local indicators to guide decision making at a more granular level based on local circumstances. DOES THIS CHANGE ANYTHING ABOUT QUALIFYING FOR PROTECT OUR NEIGHBORS? No, counties and regions must follow the same certification process to enter Protect Our Neighbors (PON). Click here to learn more about the PON level, here to view the PON certification guide, and here to view the PON certification form. CAN WE DO CONTAINMENT IF THERE IS A SIGNIFICANT DELAY IN TEST RESULT TURNAROUND TIME? Contact tracing and containment is reliant on timely test results for symptomatic or exposed individuals. The state will work to maximize speed of turn around time at the State Lab, and work in partnership with counties to facilitate testing contracts or partnerships based on local circumstances. If the turn around time of tests becomes so delayed as to impair the ability to do containment, then all movement to less restrictive levels may be paused until more rapid turnaround time is resorted. October 6, 2020 - Page 113 of 168 1 10/2/2020 RESOLUTION NO. 45 SERIES 2020 A RESOLUTION OF THE VAIL TOWN COUNCIL APPROVING FUNDING FOR OUTDOOR TENTING AND AUTHORIZING THE TOWN MANAGER TO PROVIDE FOR THE PROPER ADMINISTRATION OF THE FUNDS WHEREAS, on March 10, 2020, the Governor of the State of Colorado recognized the COVID-19 pandemic and declared a state of emergency; WHEREAS, on March 13, 2020, the Town Manager declared a disaster emergency in and for the Town of Vail, Colorado, pursuant to the Colorado Disaster Emergency Act, C.R.S. § 24- 33.5-701, et seq. (the "Act"), and Section 13.5 of the Town's Home Rule Charter; WHEREAS, the emergency conditions caused by the COVID-19 pandemic, as defined by C.R.S. § 24-33.5-702 and the Charter, persist and require additional and sustained action by the Town; and WHEREAS, Colorado Governor Jared Polis extends his support and encourages local officials to continue their partnerships with the restaurants in supporting programs that expand outdoor winter operations to help address challenges of the public health crisis; WHEREAS, the Town Council finds and determines that the establishment of funding, not to exceed $500,000, to assist eating and drinking establishments with creating additional covered and heated areas (the “Funding”) is in the best interest of the public health, safety and welfare. NOW THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN OF VAIL: Section 1. The Town Council hereby approves the Funding and authorizes the Town Manager to take such actions necessary for the implementation of a tenting program with the Funding, including but limited to executing agreements on behalf of the Town with Event Rents Denver LLC, and other private business owners, in a form approved by the Town Attorney. INTRODUCED, READ, APPROVED AND ADOPTED THIS 6th DAY OF OCTOBER 2020. ______________________________ Dave Chapin, Mayor ATTEST: ____________________________ Tammy Nagel, Town Clerk October 6, 2020 - Page 114 of 168 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C: D R B / P E C Update P RE S E NT E R(S ): J onathan S pence, Planning Manager AT TAC H ME N TS: Description September 16, 2020 D R B Meeting Results September 28, 2020 P E C Meeting Results October 6, 2020 - Page 115 of 168 D E S IG N R E V IE W B O AR D September 16, 2020, 3:00 P M Virtual 75 S. Frontage Road - Vail, Colorado, 81657 1.Call to Order 1.1.Register in advance for this webinar: https://us02web.zoom.us/webinar/register/W N_2V K A A4pqSw-vsC6-sc HXjQ After registering, you will receive a confirmation email containing information about joining the webinar. 1.2.Attendance Present: Peter Cope, Doug Cahill, J ohn Rediker, J oe St. J ohn, Kit Austin Absent: None 2.Main Agenda 2.1.D R B18-0008.001 - Vail Mountain View Residences Final review of a change to approved plans (parapet walls) Address/Legal Description: 434 South Frontage Road East / Lot 1, Vail Village Filing 5 Applicant: Mountain View Residences, represented by 359 Design Planner: J onathan Spence J ohn Rediker moved to continue to October 7, 2020. Peter Cope seconded the motion and it passed (5-0). 2.2.D R B20-0385 - 1028 Riva Glen LL C Final review of new construction Address/Legal Description: 1028 Riva Glen/Lot 1, Spraddle Creek Estates Applicant: 1028 Riva Glen LLC, represented by Suman Architects Planner: Greg Roy 1. The applicant shall show on the building permit submittal that all the wood to be used throughout the exterior of the building will be one color tone. J ohn Rediker moved to approve with conditions. J oe St. J ohn seconded the motion and it passed (5-0). 2.3.D R B20-0403 - Vail Mountain Lodge Final review of exterior alteration (east entry, siding, fireplace vent) Address/Legal Description: 352 East Meadow Drive / Lot Tract B, Vail Village Filing 1 October 6, 2020 - Page 116 of 168 Applicant: Vail Mountain Lodge, represented by Studio Lemonade Planner: Greg Roy Kit Austin moved to approve. Peter Cope seconded the motion and it passed (5-0). 2.4.D R B20-0419 - Laird Residence Conceptual review of new construction Address/Legal Description: 1967 Circle Drive/Lot 24, Buffehr Creek Resubdivision Applicant: Rebecca & Stephen Laird, represented by Pierce Architects Planner: Greg Roy 3.Staff Approvals 3.1.B20-0372 - Bloom Residence Final review of an exterior alteration (reroof) Address/Legal Description: 1374 Sandstone Drive/Lot G5, Lion's Ridge Subdivision Filing 2 Applicant: Audree Bloom, represented by B&M Roofing Planner: J onathan Spence 3.2.B20-0376 - Morris/Stone Duplex Final review of an exterior alteration (reroof) Address/Legal Description: 4542 Streamside Circle/Lot 16, Bighorn Subdivision 4th Addition Applicant: Susan A. Morris Living Trust & Michael C. Stone, represented by Rocky Valley Contractors Planner: Glen Morgan 3.3.B20-0386 - Rawhide Equity Partners Final review of exterior alteration (re-roof) Address/Legal Description: 4250 Spruce W ay / Lot 1, Block 7, Bighorn Subdivision 3rd Addition Applicant: Rawhide Equity Partners L L C, represented by Heritage Roofing & Contracting L L C Planner: J onathan Spence 3.4.D R B20-0331 - Hicks Residence Final review of exterior alteration (deck) Address/Legal Description: 225 Forest Road / Lot 25, Block 7, Vail Village Filing 1 Applicant: Ed Hicks, represented by Alpine Building & Development Planner: Greg Roy 3.5.D R B20-0359 - Boles Residence Final review of tree removal Address/Legal Description: 3916 Lupine Drive / Lot 5, Block 2, Bighorn Subdivision 1st Addition October 6, 2020 - Page 117 of 168 Applicant: Sandra F. Boles Trust, represented by Ceres Landcare Planner: Greg Roy 3.6.D R B20-0360 - Davis Residence Final review of tree removal Address/Legal Description: 1543 Matterhorn Circle Unit 4 / Lot 4, Parkside Villas Applicant: Stuart Davis, represented by Old Growth Tree Service Planner: Greg Roy 3.7.D R B20-0361 - W ohnlich Residence Final review of a tree removal Address/Legal Description: 2019 Chamonix Lane Unit A/Lot 29, Buffehr Creek Resubdivision Applicant: Martin W ohnlich, represented by Old Growth Tree Service Planner: Greg Roy 3.8.D R B20-0363 - Vail View Properties LL C Final review of an exterior alteration (driveway) Address/Legal Description: 1764 Alpine Drive/Lot 6, Vail Village W est Filing 1 Applicant: Vail View Properties L L C Planner: J onathan Spence 3.9.D R B20-0371 - Vail Racquet Club Final review of exterior alteration (reroof) Address/Legal Description: 4680 Vail Racquet Club Drive / Vail Racquet Club Condominiums Applicant: Vail Racquet Club, represented by Arapahoe Roofing Planner: Greg Roy 3.10.D R B20-0374 - Town of Vail Final review of an exterior alteration (retaining wall) Address/Legal Description: 1309 Elkhorn Drive/Unplatted - TOV Public Works Offices Applicant: Town of Vail Planner: Erik Gates 3.11.D R B20-0375 - McMahon Residence Final review of an exterior alteration (vent) Address/Legal Description: 1320 Westhaven Drive Unit 2F/Cascade Village - Millrace Condominiums Applicant: Mc Mahon Residence Trust, represented by Aspen Grove Construction I nc. Planner: Greg Roy 3.12.D R B20-0376 - R C W Vailco LL C Final review of a tree removal October 6, 2020 - Page 118 of 168 Address/Legal Description: 2039 Sunburst Drive Unit A/Lot 16, Vail Valley Filing 3 Applicant: RC W Vailco LLC, represented by Ceres Landcare Planner: Greg Roy 3.13.D R B20-0381 - Goldstein Residence Final review of tree removal Address/Legal Description: 264 Beaver Dam Road A / Lot 23, Block 7, Vail Village Filing 1 Applicant: Glenn D. Goldstein Trust - E TA L, represented by Old growth Tree Service Planner: J onathan Spence 3.14.D R B20-0382 - Vail Ptarmigan LL C Residence Final review of tree removal Address/Legal Description: 1067 Ptarmigan Road / Lot 3, Block 5, Vail Village Filing 7-Vail Village Filing 10 Applicant: Vail Ptarmigan LLC, represented by Old Growth Tree Service Planner: Erik Gates 3.15.D R B20-0391 - AT&T W ireless Final review of exterior alteration Address/Legal Description: 545 North Frontage Road W est / Lot 8, Block 2, Vail Potato Patch Filing 1 Applicant: Town of Vail, represented by Md7 LLC obo AT&T Planner: J onathan Spence 3.16.D R B20-0393 - Bailey Residence Final review of a change to approved plans (rock wall) Address/Legal Description: 5155 Main Gore Drive South/Lot 2, Vail Meadows Filing 1 Applicant: J eff & Kelli Lynn Bailey, represented by K H Webb Architects Planner: J onathan Spence 3.17.D R B20-0396 - Grand Hyatt Vail Final review of an exterior alteration (landscaping) Address/Legal Description: 1300 Westhaven Drive/Cascade Village - Vail Cascade Resort Applicant: Vail Hotel Partners LLC Planner: J onathan Spence 3.18.D R B20-0397 - Mancini Residence Final review of exterior alteration (A/C) Address/Legal Description: 174 Gore Creek Drive 352 / Lot 1, Lodge Subdivision Applicant: Henry & Virginia Mancini, represented by S RE Building Associates Planner: Erik Gates October 6, 2020 - Page 119 of 168 3.19.D R B20-0398 - Goldman/Cheney Residence Final review of an exterior alteration (window) Address/Legal Description: 4220 Spruce W ay / Lot 1, Block 7, Bighorn Subdivision 3rd Addition Applicant: Scott Goldman, represented by S RE Building Associates Planner: Greg Roy 3.20.D R B20-0401 - Knott Residence Final review of a tree removal Address/Legal Description: 2578 Arosa Drive/Lot 1, Block C, Vail Das Schone Filing 1 Applicant: Katharine Knott, represented by Old Growth Tree Service Planner: Greg Roy 3.21.D R B20-0405 - Hornsilver Investments Residence Final review of tree removal. Address/Legal Description: 1153 Hornsilver Circle Unit 1 / Lot 10, Block 1, Vail Village Filing 8 Applicant: Hornsilver I nvestments LLC, represented by Old Growth Tree Service Planner: Greg Roy 3.22.D R B20-0406 - Schafer Residence Final review of tree removal. Address/Legal Description: 63 W illow Place Unit 1 / Lot 2, Block 6, Vail Village Filing 1 Applicant: Oscar Schafer, represented by Old Growth Tree Service Planner: Greg Roy 3.23.D R B20-0407 - Montaneros Condominiums Final review of exterior alteration (re-roof) Address/Legal Description: 684 W est Lionshead Circle / Lot 8, Block 1, Vail Lionshead Filing 3 Applicant: Montaneros Condominiums, represented by Turner Morris I nc. Planner: Greg Roy 3.24.D R B20-0410 - Grand Hyatt Vail Final review of exterior alteration (lighting & landscaping) Address/Legal Description: 1300 Westhaven Drive / Cascade Village - Vail Cascade Resort Applicant: Vail Hotel Partners LLC Laurus Corporation, represented by Grand Hyatt Vail Planner: J onathan Spence 3.25.D R B20-0412 - McLaughlin Residence Final review of tree removal. Address/Legal Description: 600 Forest Road / Lot 4, Block 1, Vail Village Filing 6 October 6, 2020 - Page 120 of 168 Applicant: Kristi Mc Laughlin, represented by Ceres Landcare Planner: Greg Roy 3.26.D R B20-0413 - Dikeou Residence Final review of tree removal. Address/Legal Description: 352 Beaver Dam Circle Unit B / Lot 5, Block 3, Vail Village Filing 3 Applicant: Panayes Dikeou, represented by LHC Construction I nc. Planner: J onathan Spence 3.27.D R B20-0416 - G C H Booth Falls Residence Final review of exterior alteration (deck repair) Address/Legal Description: 3090 Booth Falls Court Unit B / Lot 9, Block 2, Vail Village Filing 12 Applicant: GC H Booth Falls L L C, represented by Nett Designs Construction Planner: J onathan Spence 3.28.D R B20-0417 - G C H Booth Falls Residence Final review of tree removal. Address/Legal Description: 3090 Booth Falls Court Unit B / Lot 9, Block 2, Vail Village Filing 12 Applicant: GC H Booth Falls L L C, represented by Nett Designs Construction Planner: J onathan Spence 3.29.D R B20-0396.001 - Grand Hyatt Final review of exterior alteration (fire pits) Address/Legal Description: 1300 Westhaven Drive / Cascade Village - Vail Cascade Resort Applicant: Vail Hotel Partners LLC Laurus Corporation Planner: J onathan Spence 3.30.D R B20-0134.002 - Vail Ptarmigan Residence Change to approved plans (enclose stairway) Address/Legal Description: 1067 Ptarmigan Road / Lot 3, Block 5, Vail Village Filing 7-Vail Village Filing 10 Applicant: Vail Ptarmigan LLC, represented by Sipes Architects Planner: Erik Gates The applic ations and information about the proposals are available for public inspection during regular office hours at the Town of Vail Community Development Department, 75 South Frontage Road. The public is invited to attend the project orientation and the site visits that precede the public hearing in the Town of Vail Town C ounc il Chambers. Times and order of items are approximate, subject to c hange, and cannot be relied upon to determine at what time the Design Review Board will c onsider an item. Please call 970-479-2138 for additional information. Sign language interpretation available upon request with 24-hour notification, dial 711. October 6, 2020 - Page 121 of 168 P L ANNI NG AND E NV I RO NM E NTAL C O M M I S S I O N September 28, 2020, 1:00 P M Virtual 75 S. F rontage Road - Vail, Colorado, 81657 1.Call to Order 1.1.Register in advance for this webinar: https://us02web.zoom.us/webinar/register/W N_t2-dEk2D T0uC R2X Vyxa2Xg After registering, you will receive a confirmation email containing information about joining the webinar. 1.2.Attendance Present: Ludwig Kurz, Karen Perez, Rollie Kjesbo, Brian Gillette, Henry Pratt, J ohn-Ryan Lockman Absent: Pete Seibert 2.Main Agenda 2.1.A request for a recommendation to the Vail Town Council for a Prescribed Regulations Amendment pursuant to Section 12-3-7, Amendment, Vail Town Code, to add Section 13-14, Administrative Lot Line Adjustment and Elimination Procedures, Vail Town Code, to add an administrative procedure for the adjustment or elimination of lot lines between existing platted lots, and setting forth details in regard thereto.. (P E C20-0019) 30 min. Applicant:Town of Vail Planner:J onathan Spence Planner Spence: I ntroduced the project by discussing the frequency of these lot line adjustment requests. W hen these are brought to the P E C, there is generally not a lot more for the P E C to review. The proposed amendment would not change the actual review process with these requests still going through Public W orks and E RW S D. Chairman Kurz: Remembers this topic being discussed with the P E C before. Did the P E C express interest in making these administrative? Spence: Yes. Commissioner Perez: Asked if applicants could still bring the request to the P E C if they wanted. Has encountered individuals who may have wanted to appeal a staff decision to the P E C, but the appeal process adds extra time that an applicant may want to avoid by directly going to the P E C. Spence: These applications are generally the least controversial items we bring to the P E C. Commissioner Gillette: Asked about a possible example of these applications. October 6, 2020 - Page 122 of 168 Spence: Clarified that these applications are generally for small adjustments to the way lot lines are drawn. Typically, the owner is the same for both properties on the line. Gillette: Asked if the appeal process is the same for these as it is for other administrative procedures. Spence: Yes. Rollie Kjesbo moved to recommend approval. Brian Gillette seconded the motion and it passed (6-0). Absent:(1)Seibert 2.2.A request for a recommendation to the Vail Town Council for a Prescribed Regulations Amendment pursuant to Section 12-3-7, Amendment, Vail Town Code, to replace Section 12-6I -8 Parking and Loading, Vail Town Code, with a new section, Section 12-6I -8 Mobility, to address mobility needs of residents in the Housing (H) Zone District, and setting forth details in regard thereto.. (P E C20-0021) 60 min. Applicant:Town of Vail Planner:J onathan Spence 1. The proposed language shall be modified to remove a reference to bikes in the criteria section. 2. The proposed language shall be modified to include a reference to the parking requirements of Chapter 10 as a baseline. Planner Spence: Explained that the Town Council had directed staff to look into alternative methods to the parking requirement in the Housing district. The resulting revised language shifts focus away from vehicle parking but involves a more in-depth analysis into the mobility options for housing projects. Spence then addressed some existing housing district projects as examples. Stated that the management plans of parking and mobility is the greatest indicator of success for these projects. Comment was received from the Vail Local Housing Authority. Kurz: W e also had some comment from the Fire Department. Have his comments been addressed in this proposal? Spence: F D had concerns about existing developments and a concern related to Chamonix development. The Chamonix development met all of the existing requirements of the Code meaning that the issues there are more of an enforcement issue. Kurz: Had a question about local data showing that the Town of Vail is ready to move away from focusing on vehicle parking. Spence: No statistical analysis. I n the Housing district the applicants have always been able to ask for variations from the parking requirement based on other mobility methods. This proposal isn’t meant to replace requirements for vehicle parking if that need still exists, it is meant to provide more flexibility in meeting transportation needs. This proposal does not require reduced parking. This also provides a better framework for mobility management plan requirements, criteria, and enforcement. Gillette: There are different types of employee housing in Vail. Gave the October 6, 2020 - Page 123 of 168 example of permanent employees vs seasonal ski season employees. The code requirements aren’t currently able to address this. Management plan needs to be able to address utility trucks, services vehicles, etc. Spence: Clarified that the Chamonix development met and exceeded the parking requirement and still has issues. Argued that this development is an has similar issues to development in other zone districts related to on street parking. Doesn’t agree that the existing parking requirements aren’t necessarily adequate. Gillette: Remained unconvinced. Felt that other locations also likely want more parking in their neighborhood. Kurz: Asked if Pratt had any data on how the parking situation was at the Sonnenalp? Commissioner Pratt: Says that it is often visitors parking where they aren’t supposed to that is the biggest issue there. Seems that the Fire access issue is related to enforcement. Kurz: Asked about any additional public input related to this proposal. Spence: No. Kurz: Asked about the process for approving this language. Asked Spence to walk the P E C through the different sections. Spence: First section addresses background info surrounding the proposed mobility plan. Pratt: Asked about the weighting of bikes and bike storage for a town that is covered in snow for a significant portion of the year. Finds it odd that they are put on equal footing with car shares and public transit. Spence: There is no intent to weight any of these options. Staff and P E C could review these proposals and make a determination about the appropriateness of proposed bike facilities. The next section provides general review criteria. This give reviewers more of a framework to access a mobility plan. The criteria was meant to be fairly open, no specific standards. Gillette: A bike share should not be considered a replacement of a parking space in this town. Bike parking/share is important but shouldn’t replace other vehicle requirements. Spence asked if other commissioners were supportive of removing bike considerations from the criteria, and the commissioners were supportive of this. Spence: Discussed the next section related to enforcement. Pratt: Asked who would be responsible for enforcement. Spence: Staff would be responsible. Perez: Asked if there was anyone on staff who was specifically tasked to enforcement. Otherwise these regulations and others like conditional use October 6, 2020 - Page 124 of 168 permits are just for show. Spence: Responded with “no”, but that staff often worked with Code Enforcement to assist with enforcement. Stated that concerns with specific projects should be brought up with staff so that staff can be made aware and react. Pratt: Understands that the police will not go on private property to enforce parking standards. W ill this change that? Spence: Explained what can be enforced on private property and that this proposal will have no effect on this. Pratt: Concerned that if a development is not meeting parking needs that they will not be able to correct the issue because the development is already constructed by that point. Spence: Agreed with this sentiment but did not see a clear way around that issue. Gillette: Suggested a survey to be distributed to current Vail districts to get an understanding of existing parking and mobility needs. Spence: Expressed that most people are likely to say that they want more parking, but the town needs to consider the tradeoff of additional parking for less housing. Gillette: Thinks that the survey could be designed to better find that balance. The survey would be more in depth than simply asking if more parking is needed. Spence: Stated that staff could do this. Staff has already talked to the management of several housing district projects. Kurz: Feels that this plan is moving in the right direction, but more discussion is needed to iron out details. Asked to elaborate on the reporting requirements. Spence: The reporting data give staff, P E C, management information on the type of residents in these developments and what their mobility needs are. Spence: Continued by discussing the enforcement procedures. Compared this to conditional use permits where if issues arise, the applicant will have to return to the P E C with an updated proposal. Gillette: Noticed that the electric bikes around town were near some housing development and asked if that was by design. Spence: Stated that Beth Markham with the town’s Environmental department would be the best person to ask. Commissioner Lockman: Can the town help drive strategies to address underutilized parking? Spence: Stated that generally the housing district does not have this issue. Pratt: Thinks that the added flexibility is good and likes that the additional October 6, 2020 - Page 125 of 168 framework gives the P E C something more to work with rather than just evaluating a request made by the applicant. Gillette: One concern is that there is no baseline requirement. Spence: Staff did previously write a version of this with a minimum parking requirement of one space per unit. The V L HA opposed this. Gillette: Thinks that a baseline does need to be in this language. Applicants have to start somewhere. There then followed a short discussion on the idea of including a baseline and the existing housing developments in town. The P E C was generally supportive of a baseline. Gillette: Also still feels that a survey of the public in the housing district is needed to move forward with this proposal. Suggested some example questions like “How much would you pay for a parking space?”, “Are you interested in a vehicle share program”, etc. Spence and Kjesbo stated that they still felt that the town already knows how these questions will be answered. These regulations are aimed at developers more than tenants. Perez: Sees both points and thinks that the survey is helpful to understand the market desire in town. Public Comment opened Steve Lindstrom (V LHA): This proposal was discussed at the most recent V L HA meeting and is a topic they have been interested in for a while. They have seen a wide variety of parking and mobility proposals over time. Discussed examples of First Chair and Chamonix that both have very different needs and outcomes. This would allow the developer to propose their parking solution to the P E C. I t would allow the P E C to review these proposals from the resident and developer needs rather than starting with the car and working backwards. Stated that a parking space is close to the cost of an apartment unit. Thinks it is better to start with a mobility proposal and move towards more parking if needed, rather than working in the reverse direction. Rollie Kjesbo moved to recommend approval with conditions. Henry Pratt seconded the motion and it passed (5-1). Ayes:(5)Kjesbo, Kurz, Lockman, Perez, Pratt Nays:(1)Gillette Absent:(1)Seibert 2.3.A request for a recommendation to the Vail Town Council for a Prescribed Regulation Amendment pursuant to Section 12-3-7 Amendment, Vail Town Code to amend Section 12-9A-10 Amendment Procedures, Vail Town Code, to change the notification requirements for a Minor Amendment to an S D D, and setting forth details in regard thereto. (P E C20-0018) 30 min. Applicant:Town of Vail Planner:Greg Roy Planner Roy: I ntroduced the proposal by discussing the review and October 6, 2020 - Page 126 of 168 notification requirements currently for minor S D D amendments. The current language has notification sent out to all neighbors saying that the review is occurring. The proposal would make it so that this notice would let neighbors know what the staff decision was. This is in line with how we handle other staff-level P E C items. Gillette: Asked about Mr. Mauriello’ s comments. Roy: Talked about how these comments were considered. Spence: Stated that minor amendments have fairly specific standards and parameters for review. Roy: Elaborated by mentioning that minor S D D amendments include things like changes to landscaping and <5% changes in building footprints. Kjesbo: Agrees that major amendments cannot be noticed in this way, they are potentially too significant of a change. Pratt: Stated that noticing for major amendments to notice all residents in an S D D is difficult. Appropriate for a major amendment but likely not for a minor one. No public comment. Rollie Kjesbo moved to recommend approval. Brian Gillette seconded the motion and it passed (6-0). Absent:(1)Seibert 2.4.A request for a recommendation to the Vail Town Council for a Prescribed Regulation Amendment pursuant to Section 12-3-7 Amendment, Vail Town Code to amend Section 12-23-6: Methods of Mitigation and Section 12-24- 6: Methods of Mitigation, Vail Town Code, to update the Payment of Fees in Lieu provisions of Commercial Linkage and I nclusionary Zoning, and setting forth details in regard thereto. (P E C20-0027) The applicant has requested this item be tabled to October 12, 2020. 5 min. Applicant:Town of Vail, represented by George Ruther Planner: Rollie Kjesbo moved to table to October 12, 2020. Brian Gillette seconded the motion and it passed (6-0). Absent:(1)Seibert 3.Approval of Minutes 3.1.September 14, 2020 P E C Meeting Results Rollie Kjesbo moved to approve. Karen Perez seconded the motion and it passed (6-0). Absent:(1)Seibert 4.Adjournment October 6, 2020 - Page 127 of 168 Brian Gillette moved to adjourn. Rollie Kjesbo seconded the motion and it passed (6-0). Absent:(1)Seibert The applications and information about the proposals are available for public inspec tion during regular offic e hours at the Town of Vail Community Development Department, 75 South Frontage Road. The public is invited to attend the project orientation and the site vis its that prec ede the public hearing in the Tow n of Vail Community Development Department. Times and order of items are approximate, subject to c hange, and c annot be relied upon to determine at w hat time the Planning and Environmental Commission w ill c onsider an item. Please c all (970) 479-2138 for additional information. Please call 711 for sign language interpretation 48 hour prior to meeting time. Community Development Department October 6, 2020 - Page 128 of 168 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C: A I P P Minutes - A ugust 2020 AT TAC H ME N TS: Description AIP P August 2020 Meeting Minutes October 6, 2020 - Page 129 of 168 Public Notice - Art in Public Places Board Meeting Minutes Monday, August 3, 2020 - 8:30 a.m. Webinar meeting / COVID-19 AIPP Board members present: Tracy Gordon, Susanne Graf, Courtney St. John, Kathy Langenwalter, Kara Woods. Others present: Molly Eppard, AIPP Coordinator 1. Approval of minutes from July 6th & July 20th meetings with inclusion of information regarding clubhouse. 2.No citizen input. 3.Vail Health Art Update for Public Spaces - Doe Browning, Vail Health Art Committee Member •Presentation of art to be included in the expansion of Vail Health by Doe Browning. (attached) •The art collection for the key public spaces will be installed by opening date in November 2020. •There are several private donors who have funded some of the art acquisitions. •While there is not a public art mitigation requirement for Vail Health, the hospital’s art committee wanted to share the direction of the collection which highlights Colorado artists with many female artists represented. •She discusses the research involved in the palettes and compositions which are optimal in healing environments. The Board compliments the calming sensibility to many of the works. •Doe invites the AIPP Board to tour the hospital’s new art collection upon opening of the facility. •The Board thanks Doe for sharing the artwork with AIPP. 4. Vail Public Library, Story Walk Installation - Lori Barnes, Director, with Cricket & Mary Clare Library staff •Lori explains the history of the StoryWalk® project along with Cricket who envisioned bringing it Vail for several years. Mary Clare was integral in securing a Cares Act grant for the project. •“StoryWalk® is an innovative and delightful way for children — and adults! — to enjoy reading and the outdoors at the same time. Laminated pages from a children's book are attached to wooden stakes, which are installed along an outdoor path. As you stroll down the trail, you're directed to the next page in the story. StoryWalks® have been installed in 50 states and 12 countries including, Germany, Canada, England, Bermuda, Russia, Malaysia, Pakistan and South Korea! They are always received with appreciation. •Cricket explains how East Vail’s Big Horn Park was identified as the ideal location for StoryWalk. The timing is perfect given activities created around social distancing and it will highlight a variety of books about our mountain culture, nature, and diversity. October 6, 2020 - Page 130 of 168 •The pond around the park is perfect for the distancing for the stations. Todd Oppenheimer from Public Works and Beth Markham from Environmental Sustainability Department went on the site visits to discuss location options and collaboration. •Kara asks for comments from the Board: Kathy compliments the Big Horn location and asks if it will be a year-round activity. Cricket comments it will be year-round, and they plan to change the books seasonally. Kathy asks about the design of the stations. Lori comments the design will be similar to the video link by Barking Dogs exhibits (video link below). •Molly asks Lori upon the AIPP Board’s support, does the library then go to the Town Manager/Assistant Town Manager to discuss next steps? Lori confirms this is the case. •Courtney asks how many stations will be included. Cricket responds it will have 20 – 22 stations to accommodate various book lengths and possible information about environmental activities. •Mary Clare asks if there is any level of reporting to AIPP further required? Kathy requests that the Board be informed in looking at the selected stations. •Courtney makes a motion to move forward with the arts/literacy StoryWalk installation by the Vail Public Library at Big Horn park. Tracy seconds and Board unanimous ly supports in favor. •Links about StoryWalk shared with the AIPP Board: https://www.kellogghubbard.org/storywalk https://marjorieturner.com/2017/07/11/taking-books-outdoors-with-storywalks/ https://www.gcpld.org/storywalk https://pitcolib.org/storywalk And a video link: https://www.bdexhibits.com/ 5.Vail Village Parking Structure, Jason Graves/Remington Robinson final mural - update •Molly compliments the artists on the having significant social media attention for Vail’s murals they created in June. •Jason Graves/Remington Robinson – face covering designs representing the Vail murals. Jason will bring the samples from his source when he comes to paint the mural later this month. He comments the prices for the masks are by volume. It will be a good way to promote AIPP while addressing the importance of wearing a mask and Health ordinances/Covid guidelines. Courtney volunteers to assist in any way she can. •Jason explains the direction for the final mural wall in the Vail Village parking structure adjacent to the murals painted earlier in June. He remarks how it will be cohesive with the existing murals, but adding brighter background colors. •They plan to paint August 10 -14. •The Board discusses potential distribution for the custom face coverings. 6. Coordinator updates. •Art Walks are now limited to 10 people – first-come-first served. •Vail Social – AIPP has been asked for any suggestions on a how a community-wide project may help sustain the Vail Social considering social distancing in lieu of a gathering. It needs to be something accessible for all ages. •Ideas such as a community scrapbook – AV related project have been suggested. •Molly describes a project on view in Avon which incorporates a display of community created prayer flags. We could look to a display on the International Bridge if we go in a similar direction. Kara is hesitant to use a similar project but likes the simplicity of the project. October 6, 2020 - Page 131 of 168 •Susanne offers to brainstorm some ideas which can be instructed remotely or pre -recorded with materials that can be picked up with simple instructions. •Kara wants to clarify the implementation will not fall upon AIPP, nor our budget. The Board questions timeline, schedule, and budget expectations. The Board will brainstorm on possible community related art projects. •Next meeting is Monday, September 14 due to the Labor Day weekend holiday. Molly will advise if it is Zoom or in person. 7.Review of AIPP Board Responsibilities for Approval Process of Public Art in Private Developments •Molly reviews the procedure for AIPP’s approval for public art in private developments in light that two private developments presently have a requirement. •Kathy explains why certain facilities in particular zone districts go through this development process. The inclusion of public art helps mitigate the impact of the development. •As the Art in Public Places Board we review/approve by the regulations in the Town Code (listed below). •The Board would like to explore more allowable guidance for the developers, so that styles, subject-matters, etc. are not continually replicated throughout town. The Board would like to see more unique approaches towards this public art mitigation process. •The Board would like to explore modifying the language to provide the basis, it is beneficial to seek AIPP recommendations. Ultimately, they would like to see less “plop” art in the developments for public art mitigation. Perhaps it would be recommending an art professional to guide the developers in the selection process. Chapter 25 PUBLIC ART 12-25-1: PURPOSE: 12-25-2: APPLICABILITY: 12-25-3: PUBLIC ART REQUIREMENTS: 12-25-4: PUBLIC ART REVIEW: 12-25-5: PUBLIC ART COMPLETION AND PERFORMANCE BONDS: 12-25-6: MAINTENANCE: 12-25-1: PURPOSE: The purpose of this chapter is to establish guidelines, procedures and standards for the integration of public art into development projects in the town. The enhancement of public places by integrating the creative work of artists improves the pedestrian experience and promotes vibrancy, creativity and livelihood in the community. The presence of and access to public art enlivens the public areas of buildings and their grounds and makes them more welcom ing. It creates a deeper interaction with the places where we live, work, and visit. Public art illuminates the diversity and history of a community, and points to its aspirations for the future. A wealth of art and culture in the public realm will foster the economic development of the community. (Ord. 8(2008) § 4) 12-25-2: APPLICABILITY: This chapter shall apply to projects that have a public art component in the approved development plan, as part of a special development district or an exterior alteration or modification in the public October 6, 2020 - Page 132 of 168 accommodation (PA), public accommodation-2 (PA-2), Lionshead mixed use 1 (LMU-1), Lionshead mixed use 2 (LMU-2) and ski base/recreation 2 (SBR2) districts. (Ord. 8(2008) § 4) 12-25-3: PUBLIC ART REQUIREMENTS: A. Eligible Public Art: The following, when produced in limited edition, shall be considered elig ible as public art: 1. Attached or site integrated art elements such as passageways, bridges, street furniture, paving materials or artistic features within a garden; 2. Mosaics, painted murals, or terrazzo covering walls, floors and passageways; 3. Independent or freestanding sculpture; 4. Interdisciplinary artwork including the written word, glass, photography, sound, video or any other multimedia works of art appropriate for the site; 5. Earthworks or the integration of natural and manmade materials in t he landscape; 6. Fountains and water features; 7. Works that are decorative, ornamental or functional elements of the architecture and that contemporary approaches sculpture, site furnishings, earthwork etc., are welcomed; or 8. Any other project deemed eligible by the AIPPB. B. Ineligible Public Art: The following shall not be eligible as public art: 1. Reproductions or unlimited editions of original work; 2. Directional elements such as supergraphics, signage, or graphic elements already part of the project; or 3. Business or corporate logos or signage. C. Professional Artist: The public art project shall be designed by an artist that meets at least two (2) of the following criteria, provided that emerging artists who demonstrate a high level of comp etence, ability to create unique artistic enhancements, understanding of mediums and relationship of artwork to the site may be acceptable at the discretion of the AIPPB. 1. The artist has obtained a Bachelor of Fine Arts or Master of Fine Arts from an accredited college or university. 2. The artist has exhibition experience in a professional context (i.e., galleries, museum, art centers, or other exhibit venues). 3. The artist has received peer recognition such as honorable mentions, awards, prizes, schola rships, appointments, or grants. October 6, 2020 - Page 133 of 168 4. The artist is pursuing his/her work as a means of livelihood and/or a way to achieve the highest level of professional recognition. 5. The artist's work has been discussed in a published writing. 6. The artist's artwork has been held in public or private collections. D. Location: Public art shall be installed in a location that is open to the public and is visible from a pedestrian or vehicular way. Locations include, but are not limited to, community hubs or gathering places, portals, entrances or gateways, adjacent to sidewalks, adjoining parks and plazas, integrated into the floors, walls and ceilings within public areas and high traffic areas or areas along a bus route. The public art shall be located on site unless otherwise permitted to use town owned property or right of way by the Vail town council. (Ord. 8(2008) § 4) 12-25-4: PUBLIC ART REVIEW: A. Public Art Plan Required: When required, the applicant shall submit a public art plan for review by the art in public places board. The administrator may require the submission of additional plans, drawings, specifications, samples and other materials if deemed necessary to properly evaluate the proposal. The public art plan shall include the following: 1. Site plan showing location of art; 2. Elevations and/or renderings of the project including public art component; 3. Written description of proposed type of public art; 4. Project schedule, including project and public art installation schedule; 5. Representations of the artwork (i.e., drawings, pictures of similar works by the artist); 6. Estimated public art budget, for purposes of determining the amount of performance bond; and 7. A written description of the maintenance plan. B. Final Review: Within thirty (30) days of submittal of the public art plan, the AIPPB shall review the public art plan at a regularly scheduled public hearing and shall make a determination of approval, approval with conditions or modifications, or denial, based on the requirements in subsection C of this section. The design review board shall not have purview over any aspect of the public art within the project. C. Criteria For Review Of Public Art Plan: Prior to approving a public art plan, the AIPPB shall find that the public art plan meets all of the following criteria: 1. Compatibility With The Site: Works of art shall be contextual to the site, and be compatible in style, scale, material, form, and content with their surroundings, and should enhance the relationships between the natural and manmade features of the site. 2. Location: The public art shall be viewable from public spaces, and shall be accessible to the public. October 6, 2020 - Page 134 of 168 3. Compatible With The Architecture: Works of art that are decorative, ornamental or functional elements of the architecture shall be contextual to the architectural design of the building(s). 4. Scale: The scale of the artwork shall be commensurate with the scale of the development or redevelopment project. 5. Public Safety: Public art shall not create safety issues. 6. Permanence: Public art that requires expensive or continual maintenance is discouraged. Public art shall be resistant to theft and vandalism. D. Appeals: AIPPB decisions may be appealed in accordance with the provisions in section 12-3-3, "Appeals", of this title. (Ord. 8(2008) § 4) 12-25-5: PUBLIC ART COMPLETION AND PERFORMANCE BONDS: All public art installations that are not complete prior to issuance of a certificate of occupancy for the project will require a performance bond equal to one hundred twenty five percent (125%) of the estimated cost of the public art outlined in the public art plan. The public art shall be installed as outlined in the approved public art plan within one year after issuance of certificate of occupancy for the project, or the town may use the performance bond to complete the public art installation. Following installation, applicants shall schedule a final inspection with the administrator. Upon a determination by the administrator that the public art installation is complete and in compliance with this code, the town shall release the performance bond. (Ord. 8(2008) § 4) 12-25-6: MAINTENANCE: Public art shall be maintained as outlined in the public art plan. Maintenance of the public art shall be the sole responsibility of the current property owner in perpetuity, and this obligation shall be deemed to run with the land. Failure to maintain public art in compliance with the public art plan shall be considered a violation of this chapter, subject to the penalties found in section 12-3-9 of this title. (Ord. 8(2008) § 4) 8. Meeting adjourned. October 6, 2020 - Page 135 of 168 Vail Health Hospital Art Installations August 2020 Update October 6, 2020 - Page 136 of 168 Art Council Members ●Committee of volunteers with experience/interest in the visual arts ○Doe Browning ○Susan Frampton ○Alan Kosloff ○Amanda Precourt ○Elaine Schwartzreich ○Staff: Amy Keller, Vail Health Foundation, Vice President & Molly Eppard, Art Consultant ●Focus on artwork for east wing public spaces ●Developed policy for artwork in public spaces at Vail Health ○Based on research on art in healthcare settings ○Focus on Colorado artists or artists with Colorado connection October 6, 2020 - Page 137 of 168 Vision for Vail Health’s Art Collection Aligning with the mission and values of Vail Health, the selected works of art are aimed to enrich the patient, guest, and employee experience. After much research relating to optimal art selection for a healthcare facility, the studies overwhelmingly lean towards depictions and interpretations of the natural world creating a calming and peaceful environment. The comforting palette of blues, yellows, and a scheme of earth tones have been identified as soothing in a healthcare setting.These carefully curated works by Colorado artists will be a compliment our world class resort town. October 6, 2020 - Page 138 of 168 Completed Projects Nature based photography by local artists in West Wing Public Spaces ●Wall covering landscapes in Surgical Services interior pre-op rooms ●Several works on Second Floor (ICU, PCU, FBC and Cath Lab) ●Established rotating Art in Atrium program October 6, 2020 - Page 139 of 168 Vail Health Site-Section Anticipated opening November 2020 October 6, 2020 - Page 140 of 168 Vail Health Site-Section Anticipated opening November 2020 October 6, 2020 - Page 141 of 168 East Wing Commissioned Artwork Exterior Sculpture at Hospital Entrance ●Gift from Alan & Judy Kosloff ●Artist Gino Miles (https://ginomiles.com/) ●Commissioned site-specific work ●Stainless steel composition measuring 10 feet tall x 5 feet wide October 6, 2020 - Page 142 of 168 Work in progress: October 6, 2020 - Page 143 of 168 East Wing Commissioned Artwork Main Lobby Entry ●Gore Range triptych by Sarah Winkler https://www.sarahwinkler.com/ ●Measures 50 in. high x 150 in. wide ●Cool color palette with complementary earth tones and a mirroring effect of the mountain. ●Illusion of reflection on water creating a peaceful and welcoming signature work for lobby. October 6, 2020 - Page 144 of 168 Work in progress: October 6, 2020 - Page 145 of 168 East Wing Commissioned Artwork Main Lobby - Fireplace ●Commissioned work by Trine Bumiller http://www.trinebumiller.com/ ●Measures 48 in. x 48 in. ●Peaceful interpretation of nature with an illuminating silver-toned palette ●Enhances other decorative elements of the lobby area. October 6, 2020 - Page 146 of 168 Sketch of proposed work: October 6, 2020 - Page 147 of 168 Ongoing Projects - East Wing Artwork Emergency Department - Galvin Lobby ●Finalizing selection of a panoramic work by local landscape photographer Todd Winslow Pierce https://www.toddwinslowpierce.com/ October 6, 2020 - Page 148 of 168 Ongoing Projects - East Wing Artwork Outdoor Patio ●Gift from Doe Browning ●Artist Jodie Roth Cooper https://jodierothcooper.com/ ●Finalizing concepts of a mountain silhouette sculptural screen in corten steel October 6, 2020 - Page 149 of 168 Design concepts: October 6, 2020 - Page 150 of 168 Ongoing Projects - East Wing Artwork West Meadow Drive Stairwell ●Three-story mural for back wall of stairwell ●Working with artist Sandra Fettingis to finalize design concepts of a cascading floral-like pattern in a soothing palette https://www.sfettingis.com/ October 6, 2020 - Page 151 of 168 Design concepts: October 6, 2020 - Page 152 of 168 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C: V L HA Meeting Results S eptember 8, 2020 AT TAC H ME N TS: Description V L H A Meeting Results September 8, 2020 October 6, 2020 - Page 153 of 168 Vail Local Housing Authority Meeting Results September 8, 2020 3:00 PM Virtual Meeting 75 S. Frontage Road - Vail, Colorado, 81657 Members Present Members Absent Steve Lindstrom Molly Morales Mary McDougall Greg Moffet James Wilkins Staff George Ruther Lynne Campbell 1. Call to Order 1.1. VLHA Meeting (1) Zoom Meeting 1.2. VLHA Meeting (2) Zoom Meeting 1.3. Call to Order A quorum being present Lindstrom called the meeting to order at 3:00PM. 2. Citizen Participation 2.1. Citizen Participation No one was present from the public. 3. Approval of Minutes 3.1. VLHA August 25, 2020 Meeting Results MOTION: MORALES SECOND: WILKINS VOTE: 5-0 APPROVED 4. Main Agenda 4.1. Long-term Rental Incentives Discussion October 6, 2020 - Page 154 of 168 Lindstrom shared and reviewed an article from Colorado Sun impact of people coming to the mountains purchasing homes working remotely. https://coloradosun.com/2020/09/08/demand-for-colorado-resort-homes-pinching- affordable-housing-for-locals/) Ruther discussed Truckee, California’s Landing Locals (https://landinglocals.com/), a program connecting property owners with interested rental parties. Ideas discussed by the Authority are:  VLHA assists landlords who want to long term lease to VLHA, the Authority locates a tenant, similar to master lease  Vail Health’s internal rental program has potential: master lease, VH handles maintenance vs. calling landlord, employees already have background check, etc. Landlord benefit is knowing lease payment on time Morales and Ruther will research options similar to Vail Health’s program and communicate findings at the next VLHA meeting. 4.2. Inclusionary Zoning/Commercial Linkage Fee in Lieu Informational Update for Joint meeting scheduled with the Town Council on October 6, 2020. Presenter: George Ruther, Housing Director Ruther asked for members to be present for a joint Council afternoon meeting on October 6, 2020 to discuss policy around Inclusionary Zoning (IZ) and Commercial Linkage (CL) to Residential Linkage opportunity and updated fees-in-lieu. Current fee schedule hasn’t been updated since 2016 and Council noted there is a need to update or re-set the Commercial Linkage and Inclusionary Zoning fees. Currently fees are based on actual cost of building units vs. affordability gap to purchase a Vail home. Area Median Income (AMI) was used along with understanding the gap is to purchase a home in Vail. With Economic Planning Systems (EPS) assistance the Town will review Residential Linkage as way of addressing mitigation for residential development. The goal is to have updated fees adopted on or by January 1, 2021. Andrew Knudtsen and Rachel Shindman from EPS provided an overview of analysis and options to move away from Commercial Linkage (CL) and Inclusionary Zoning (IZ) to a Residential Linkage (RL). There appears to be movement toward RL in other communities. Big emphasis is on today’s construction cost in Vail. Next step is a joint Council/Authority meeting on October 6, 2020 regarding policy direction and EPS’ approach considerations. EPS will provide review materials to the Authority prior to October 6, 2020. 5. Matters from the Chairman and Authority Members October 6, 2020 - Page 155 of 168 5.1. Matters from the Chairman and Authority Members Presenter: Steve Lindstrom, Chairman Lindstrom reminded the Authority of the Engage Vail West Vail virtual open house September 10th. Wilkins left meeting at 4:05PM prior to entering executive session. 6. Executive Session 6.1. Executive Session per C.R.S. §24-6-402(4)(a)(e) - to discuss the purchase, acquisition, lease, transfer, or sale of property interests and to determine positions, develop a strategy and instruct negotiators, regarding: submitted Vail InDEED applications and program details. Presenter: Lynne Campbell, Housing Coordinator Morales motioned to exit the regular meeting and enter executive session. MOTION: MORALES SECOND: MORALES VOTE: 4-0 APPROVED Moffet motioned to leave executive session and re-enter the regular meeting. MOTION: MOFFET SECOND: MC DOUGALL VOTE: 4-0 APPROVED Moffet left meeting after Executive session adjournment. 7. Any Action as a Result of Executive Session 7.1. Action as a Result of Executive Session MOTION: MCDOUGALL SECOND: MORALES VOTE: 3-0 APPROVED 8. Adjournment 8.1. Adjournment 5:00PM (estimated time) McDougall motioned to adjourn the meeting at 4:35PM. MOTION: MCDOUGALL SECOND: MORALES VOTE: 3-0 APPROVED 9. Future Agenda Items 9.1.  Housing Sites Discussion October 6, 2020 - Page 156 of 168  Land Banking (sale of GRFA)  Public Health Housing Incentive, Eagle County Health  Eagle County Housing Guidelines 10. Next Meeting Date 10.1. Next Meeting Date September 22, 2020 Meeting agendas and materials can be accessed prior to meeting day on the Town of Vail website www.vailgov.com. All housing authority meetings are open to the public. Times and order of agenda are approximate, subject to change, and cannot be relied upon to determine at what time the Vail Local Housing Authority will discuss an item. Please call (970) 479-2150 for additional information. Please call 711 for sign language interpretation 48 hours prior to meeting time. Housing Department October 6, 2020 - Page 157 of 168 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C: 2020 2nd. Quarter I nvestment Report AT TAC H ME N TS: Description 2020 2nd Quarter Investments October 6, 2020 - Page 158 of 168 TOWN OF VAIL MEMORANDUM TO:Scott Robson Kathleen Halloran Council Members FROM: Carlie Smith DATE:2nd Qrtr 2020 RE:Investment Report Enclosed is the investment report with balances as of June 30, 2020. The estimated average yield for the pooled cash fund is 0.53%. As of 6/30/20, the Treasury yield curves for 3 months, 6 months, and 1 year are 0.16%, 0.18%, and 0.16% respectively. At the beginning of March, US Treasury yields fell to historic lows as concern for economic impacts from the coronavirus grew. To help bolster confidence, the Federal Reserve made an emergency interest rate cut and lowered the US benchmark interest rate to just under 1.25%, down from 1.75%, and later cut rates to near 0%. The Federal Reserve has indicated that is where rates will stay until the economy recovers from the pandemic. For the last year, the town has intentionally kept funds in shorter term holdings. As longer term investments have matured, the town has reinvested in Colo trust, where rates peaked at 2.3% in 2019, but are currently 0.23% due to the Fed's reductions in rates. The town's yield from older CD and agency investments is helping to buoy declines in cash holdings. Our investment mix follows the policy objectives of safety, liquidity, and yield in that order. There were no changes to investment products or banking institutions. Please call me if you have any questions. Gov't Securities 12.4 M , 12% CD's 9.5 M , 9% Colorado Investment Pool 62.0 M , 58% Cash 21.8 M , 21% 2020 2nd Qtr. Investment Mix $105.7M October 6, 2020 - Page 159 of 168 Town of Vail, Colorado Investment Report Summary of Accounts and Investments As of 06/30/2020 2020 Balances Percentage Cash of Total Commercial Banks $18,736,919 17.73% Money Market Funds $3,093,084 2.93% Total Cash $21,830,003 20.66% U.S. Government Securities Government Agency Seurities -Piper Jaffray $554,868 0.52% FNMA'S, GNMA'S, FHLMC'S & SBA'S - Dana $11,872,393 11.23% Total Government Securities $12,427,260 11.75% Certificates of Deposit $9,453,122 8.94% Colorado Investment Pools $61,991,993 58.65% Total Portfolio $105,702,378 100.0% Maturing Within 12 Months 87,982,122 83.24% Maturing Within 24 Months 4,549,921 4.30% Maturing After 24 Months 13,170,335 12.46% 105,702,378 100.0% October 6, 2020 - Page 160 of 168 Institution Average Balances Type of Accounts Return 06/30/20 "CASH" ACCOUNTS Commercial Bank Accounts: First Bank of Vail - Operating Accounts 0.050%$18,736,919 Money Market Accounts: Schwab Institutional Money Market Fund - Dana Investments Interest and Balance 0.010%$265,579 Vail Super Now Public Funds Account - Piper Jaffray Interest and Balance 0.000%$2,827,506 Total Money Market Funds $3,093,084 Total "Cash" Accounts $21,830,003 GOVERNMENT SECURITIES Government Agency Seurities -Piper Jaffray 1.78%554,868$ FNMA'S, GNMA'S, FHLMC'S & SBA'S - Dana 2.27%11,872,393$ 12,427,260$ Total Government Securities 12,427,260$ 1st Bank, Vail Colorado (#5734) Matures September 14, 2022 1.510%1,106,985 1st Bank, Vail Colorado (#1992) Matures Nov 23, 2020 0.700%1,154,460 1st Bank, Vail Colorado (#3421) Matures Mar 17, 2021 0.700%1,166,063 1st Bank, Vail Colorado (#4290) Matures Sept 29, 2021 0.700%1,119,783 1st Bank, Vail Colorado (#4754) Matures Dec 28, 2021 0.700%1,117,852 1st Bank, Vail Colorado (#5319) Matures May 23, 2022 0.300%1,578,894 Piper Jaffray 254672RY6 Matures July 15, 2020 2.290%147,134 Piper Jaffray 17312QL98 Matures May 23,2023 2.950%108,340 Piper Jaffray 06740KLH8 Matures October 21, 2021 2.090%133,392 Piper Jaffray 02587CFU9 Matures Aug 29, 2022 2.290%215,004 Piper Jaffray 38148PUA3 Matures December 6, 2022 2.370%263,603 Piper Jaffray 949763LRS Matures December 8, 2022 2.370%263,593 Piper Jaffray 17312QQ36 Matures July 24, 2023 3.020%163,560 Piper Jaffray 254673RVO Matures July 25, 2023 3.020%109,046 Piper Jaffray 06426KAMO Matures July 31, 2023 2.940%271,970 Piper Jaffray 29278TCG3 Matures July 31, 2023 2.940%261,091 Piper Jaffray 58404DCM1 Matures July 31, 2023 2.980%272,353 9,453,122 Total Certificates of Deposit 9,453,122$ LOCAL GOVERNMENT INVESTMENT POOLS Colotrust General Fund Interest 0.230%$61,991,993 Total Local Government Investment Pools Accounts $61,991,993 Total All Accounts $105,702,378 Performance Summary As of 06/30/2020 October 6, 2020 - Page 161 of 168 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C: September Revenue Update AT TAC H ME N TS: Description September Revenue Update October 6, 2020 - Page 162 of 168 TOWN OF VAIL REVENUE UPDATE October 6, 2020 Sales Tax Upon receipt of all sales tax returns, August collections are estimated to be $1,910,059 down (14.6)% from last year. Year to date collections of $16,397,911 are down (21.9)% from prior year and up 32.6% from amended budget. Inflation as measured by the consumer price index was up 1.3% for August. Real Estate Transfer Tax (RETT) RETT collections through September 30 total $6,064,301 up 26.9% from the prior year. The 2020 annual RETT budget totals $6,300,000, down (12.8)% from 2019 collections. Construction Use Tax Use Tax collections through September 30 total $1,700,370 compared to $2,273,467 from this time last year. The 2020 amended budget totals $1,800,000, down (18.9)% from 2019 collections.   Summary Across all funds, year-to-date revenue of $43.0 million is up 13.7% from amended budget. Year-to-date revenue is down (15.7)% from prior year attributed to the economic impacts of COVID-19 on sales tax collections, parking sales, lift tax, and construction activity. The town’s “Crisis” level recession plan has projected a 21% decrease across all revenue streams for the full year 2020.   October 6, 2020 - Page 163 of 168 MEMORANDUM October 6, 2020 To: Vail Town Council Kathleen Halloran From: Alex Jakubiec Re: August 2020 Sales Tax Vail will collect an estimated $57,820 in additional August sales tax to bring collections up to $1,910,059. August will be down (14.6)% or $(326,990) from August 2019 and up 112.5% or $1,011,255 from the amended budget. Year to date will be down (21.9)% or $(4,590,020) from 2019 and up 32.6% or $4,031,602 from amended budget. October 6, 2020 - Page 164 of 168 2020 Amended Budget % change % change 2015201620172018 2019 Budget Variance from 2019 from BudgetJanuary 3,696,798$ 3,738,824$ 3,725,212$ 3,597,610$ 4,079,994$ 4,061,971$ 4,072,766$ 10,795$ -0.18% 0.27%February 3,593,947 3,746,055 3,692,592 3,818,356 4,137,087 4,135,058 4,282,381 147,323$ 3.51% 3.56%March 4,053,961 4,225,921 3,642,407 4,167,880 4,237,933 1,059,003 2,214,601 1,155,598 -47.74% 109.12%April 1,370,929 1,089,749 1,386,780 1,233,474 1,445,071 350,000 425,310 75,310 -70.57% 21.52%May 584,454 654,462 659,475 830,193 763,756 425,000 501,888 76,888 -34.29% 18.09%June 1,242,400 1,318,092 1,389,982 1,648,443 1,606,748 562,264 1,030,714 468,450 -35.85% 83.31%July 1,937,989 2,053,773 2,215,649 2,412,425 2,480,292 874,209 1,960,192 1,085,983 -20.97% 124.22%August 1,702,579 1,849,815 1,863,949 2,195,175 2,237,050 898,804 1,910,059 1,011,255 -14.62% 112.51%YTD Total18,183,057$ 18,676,691$ 18,576,046$ 19,903,556$ 20,987,931$ 12,366,309$ 16,397,911$ 4,031,602$ -21.87% 32.60%September 1,240,277 1,349,929 1,385,462 1,540,490 1,600,100 643,553 October 835,649 906,385 936,954 1,106,596 1,165,176 490,116 November 997,100 989,320 997,716 1,264,600 1,260,314 767,472 December 3,885,849 3,840,919 3,695,305 4,070,870 4,237,178 2,532,550 Total25,141,932$ 25,763,244$ 25,591,483$ 27,886,112$ 29,250,698$ 16,800,000$ TOWN OF VAILSALES TAX2020 Budget ComparisonActual CollectionsCollected Sales Tax0.000.200.400.600.801.001.201.401.601.802.002.202.402015 2016 2017 2018 2019 2020August Sales Tax By Year(in Millions)October 6, 2020 - Page 165 of 168 Vail Business Review July 2020 October 6, 2020 The Vail Business Review breaks down the four percent sales tax collected for the month of July. Overall, July sales tax decreased (21.6)% with retail decreasing (10.3)%, lodging decreased (35.9)%, food and beverage decreased (22.0)%, and utilities/other decreased by (15.0)%. Excluding the out of town category; sales tax for the month of July was down (21.7)%. Town of Vail sales tax forms, the Vail Business Review and sales tax worksheets are available on the internet at www.vailgov.com. You can subscribe to have the Vail Business Review and the sales tax worksheet e-mailed to you automatically from www.vailgov.com. Please remember when reading the Vail Business Review that it is produced from sales tax collections, as opposed to actual gross sales. If you have any questions or comments, please feel free to call me at (970) 479-2125 or Carlie Smith at (970) 479-2119. Sincerely, Alex Jakubiec Town of Vail Revenue Manager October 6, 2020 - Page 166 of 168 Retail 215,178.46                                192,534.53                                11.76% Lodging 48,310.60                                  131,346.18                                 ‐63.22% F & B 55,737.89                                  76,629.59                                   ‐27.26% Other 5,029.77                                    11,396.44                                   ‐55.87% Total 324,256.72                                411,906.74                                 ‐21.28% Retail 73,658.39                                  93,629.30                                   ‐21.33% Lodging 133,912.56                                253,423.02                                 ‐47.16% F & B 78,922.02                                  112,298.65                                 ‐29.72% Other 212.18                                        1,151.55                                     ‐81.57% Total 286,705.15                                460,502.52                                 ‐37.74% Retail 154,707.99                                204,388.54                                 ‐24.31% Lodging 1,116.49                                    4,845.05                                     ‐76.96% F & B 690.86                                        2,289.27                                     ‐69.82% Other 99,199.78                                  107,719.83                                 ‐7.91% Total 254,033.11                                319,242.69                                 ‐20.43% Retail 375,589.07                                422,371.67                                 ‐11.08% Lodging 302,529.97                                368,525.80                                 ‐17.91% F & B 408,635.62                                505,899.30                                 ‐19.23% Other 6,760.12                                    10,589.14                                   ‐36.16% Total 1,093,514.78                            1,307,385.91                             ‐16.36% Retail 819,133.91                                912,924.04                                 ‐10.27% Lodging 485,869.62                                758,140.06                                 ‐35.91% F & B 543,986.39                                697,116.81                                 ‐21.97% Other 111,201.85                                130,856.96                                 ‐15.02% Total 1,960,191.77                            2,499,037.86                             ‐21.56% Retail Apparel 184,082.76                                203,175.76                                 ‐9.40% Retail Food 185,077.14                                180,898.14                                2.31% Retail Gallery 11,504.01                                  10,515.33                                  9.40% Retail Gift 5,713.18                                    6,621.65                                     ‐13.72% Retail Home Occupation ‐                                              76.45                                           ‐100.00% Retail Jewelry 40,676.54                                  40,577.52                                  0.24% Retail Liquor 62,144.28                                  56,001.80                                  10.97% Retail Other 211,906.38                                276,860.05                                 ‐23.46% Retail Sport 118,029.62                                138,197.36                                 ‐14.59% Total 819,133.91                                912,924.04                                 ‐10.27% Cascade Village / East Vail / Sandstone / West Vail Town of Vail Business Review July 2020 Sales Tax July 2020 Collections  July 2019 Collections July % Change Total ‐ All Areas Lionshead Out of Town Vail Village Retail Summary October 6, 2020 - Page 167 of 168 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C: Recess 5:30 pm (estimate) October 6, 2020 - Page 168 of 168