HomeMy WebLinkAbout2020-10-06 Agenda and Supporting Documentation Town Council Afternoon Meeting Agenda
VAIL TO W N C O U N C IL R E G U L AR ME E TIN G
Agenda
Virtual
1:00 PM, O ctober 6, 2020
Meeting to be held Virtually (access High Five Access Media
livestream https://www.highfivemedia.org/live-five the day of
the meeting and visit https://www.vailgov.com/town-council to
participate in public comment)
Notes:
Times of items are approximate, subject to change, and cannot be relied upon to determine what time Council will
consider an item.
Public comment on any agenda item may be solicited by the Town Council.
1.Executive Session
1.1.Executive Session, pursuant to C.R.S. §24-6-402(4)(b)(e) - to have a
conference with the Town Attorney to receive legal advice on specific legal
questions; and to determine positions, develop a negotiating strategy and
instruct negotiators regarding: 1) Negotiations with Triumph Development
and Vail Resorts regarding a memorandum of understanding for the
potential relocation of the development project known as Booth Height 2)
Delponte v. Town of Vail Case No. 2014C V30404; 3) Update on pending
litigation for Chamonix Unit No. A.
90 min.
Presenter(s): Matt Mire, Town Attorney
2.The Afternoon Regular Meeting will reconvene at 2:30 p.m.
3.Presentation / Discussion
3.1.J oint Session of the Vail Town Council and Vail Local Housing Authority -
I nclusionary zoning/commercial Linkage Fee in Lieu Rate Update and
Housing Mitigation Policy Amendments
45 min.
Presenter(s): George Ruther, Housing Director, Andrew Knudtsen,
Principal, E P S, I nc., Rachel Schindman, Senior Associate, E P S, I nc.
Action Requested of Council: The Town staff and consultant team have
identified a series of questions in Section 4 of the staff memorandum. The
Vail Town Council and Vail Local Housing Authority are being asked to
provided a consensus response to each of the questions.
Background: The Vail Town Council has instructed the Town staff to pursue
updates to the fee in lieu amounts and policy amendments for both
inclusionary zoning and commercial linkage. The fee amounts established
have remained largely unchanged since J anuary of 2008 and
circumstances have changed which may warrant changes in policy.
3.2.The Colorado River W ater Conservation District Ballot I nitiative to Protect
W estern Colorado Water Resources Through an I ncreased Mill Levy.
10 min.
Presenter(s): Kristen Bertuglia, Environmental Sustainability Director, Dave
Merritt, Chairman of the I ssues Committee representing 7A, Colorado River
W ater Conservation District
October 6, 2020 - Page 1 of 168
Action Requested of Council: Staff requests the Vail Town Council ask any
pertinent questions in anticipation of the proposal of Resolution No. 43,
Series of 2020 in the evening session of the Vail Town Council.
Background: The River District proposes an additional property tax mill levy
of .248 mills to support protection of water resources. As a decades-long
drought is causing the flow of our West Slope water in the Colorado River
and its tributaries to shrink, there is unprecedented demand for that water
from cities on the East Slope and W est Coast. As this is is occurring the
resources available to protect drinking water supplies, wildlife, fish and
recreation are dwindling from a combination of the effects of Gallagher,
Tabor and reduced revenue from the energy sector.
3.3.2021 Capital budget presentation for Capital Projects Fund, Housing Fund,
RE TT Fund and Vail Reinvestment Authority.
60 min.
Presenter(s): Kathleen Halloran, Finance Director and Carlie Smith,
Financial Services Manager
Action Requested of Council: Staff requests feedback from Council in
preparation of the Town Manager ’s budget, which will come before Council
for a first look on November 3rd and ordinance readings on November
17th and December 1st.
Background: On September 1st, Town Council held a budget retreat as the
start of the annual budget process. The purpose of this work session is to
provide Council more in-depth information on the town’s draft capital plan,
including significant capital projects proposed as a part of the 2021 budget.
Staff Recommendation: Provide feedback to staff on preliminary long term
capital planning.
3.4.Guest Experience I nitiatives - Early Season Experience Activation and
Enhancements (2020-2021 W inter Season)
20 min.
Presenter(s): Scott Robson, Town Manager, Mia Vlaar, Economic
Development Director
Action Requested of Council: I nformational updates about upcoming winter
season programming for early season experience activations.
Background: The presentation will be about a new guest experience at Ford
Park produced by the Vail Valley Foundation and Magic of Lights, as a
component of the Guest Experience I nitiatives. The enhanced programming
will compliment Revely Vail with a focus on the theme "The Brilliance of
W inter"! The Town of Vail in collaboration with Vail Mountain and the Vail
Chamber and Business Association, developed and implemented a number
of initiatives addressing guest experience. These programs helped to create
a seamless guest experience, enhance the guest experience, and activate
the early season experience.
3.5.Economic Recovery Efforts in Response to Public Health Crisis 30 min.
Presenter(s): Scott Robson, Town Manager
Action Requested of Council: I nformational presentation with updates about
economic recovery programs.
Background: Town staff present updates about many of the economic
recovery programs that are ongoing, such topics include the current status
of public health orders, progress on proposed winter operational
enhancements, including the proposal for tents on expanded restaurant
premises and warming area locations.
4.D R B / P E C Update (5 min.)
4.1.D RB / P E C Update 5 min.
October 6, 2020 - Page 2 of 168
Presenter(s): J onathan Spence, Planning Manager
5.Information Update
5.1.A I P P Minutes - August 2020
5.2.V LHA Meeting Results September 8, 2020
5.3.2020 2nd. Quarter I nvestment Report
5.4.September Revenue Update
6.Matters from Mayor, Council and Committee Reports (10 min.)
7.Recess
7.1.Recess 5:30 pm (estimate)
Meeting agendas and materials can be accessed prior to meeting day on the Town of Vail website
www.vailgov.com. All town c ounc il meetings will be streamed live by High Five Acc ess Media and available for
public viewing as the meeting is happening. The meeting videos are also posted to High Five A cc ess Media
website the week following meeting day, www.highfivemedia.org.
Please c all 970-479-2136 for additional information. S ign language interpretation is available upon request with 48
hour notification dial 711.
October 6, 2020 - Page 3 of 168
VA I L TO W N C O UNC I L A G E ND A ME MO
I T E M /T O P I C: Executive Session, pursuant to C.R.S. §24-6-402(4)(b)(e) - to have a conference
with the Town Attorney to receive legal advice on specific legal questions; and to determine
positions, develop a negotiating strategy and instruct negotiators regarding: 1) Negotiations with
Triumph Development and Vail Resorts regarding a memorandum of understanding for the
potential relocation of the development project known as Booth Height 2) Delponte v. Town of Vail
Case No. 2014C V30404; 3) Update on pending litigation for Chamonix Unit No. A.
P RE S E NT E R(S ): Matt Mire, Town Attorney
October 6, 2020 - Page 4 of 168
VA I L TO W N C O UNC I L A G E ND A ME MO
I T E M /T O P I C:
J oint S ession of the Vail Town Council and Vail L ocal Housing Authority - I nclusionary
zoning/commercial L inkage F ee in L ieu Rate Update and Housing Mitigation Policy Amendments
P RE S E NT E R(S ): George Ruther, Housing Director, A ndrew K nudtsen, Principal, E P S , I nc.,
Rachel Schindman, S enior A ssociate, E P S, I nc.
AC T IO N RE Q UE S T E D O F C O UNC I L: T he Town staff and consultant team have identified a
series of questions in Section 4 of the staff memorandum. The Vail Town Council and Vail L ocal
Housing A uthority are being asked to provided a consensus response to each of the questions.
B AC K G RO UND: The Vail Town Council has instructed the Town staff to pursue updates to the
fee in lieu amounts and policy amendments for both inclusionary zoning and commercial linkage.
The fee amounts established have remained largely unchanged since J anuary of 2008 and
circumstances have changed which may warrant changes in policy.
AT TAC H ME N TS:
Description
Inclusionary Zoning Commercial Linkage Fee in Lieu Rate Update Policy Amendment 10062020
193175- Program Overview and Case Studies 10-1-20
October 6, 2020 - Page 5 of 168
To: Vail Town Council
Vail Local Housing Authority
From: George Ruther, Housing Director
Date: October 6, 2020
Subject: Joint Session of the Vail Town Council and Vail Local Housing Authority to discuss
inclusionary zoning/commercial linkage fee in lieu rate update and housing mitigation
policy amendments.
1. SUMMARY
The purpose of this memorandum is to present the following:
• A summary background on inclusionary zoning and commercial linkage
• An evaluation contrasting and comparing inclusionary zoning to residential linkage
• An overview of best practices being implemented in peer resort communities
• A list of questions intended to direct a housing mitigation policy discussion
This fee update and policy amendment discussion supports the Vail Town Council’s goals,
initiatives, and priorities outlined in the Vail Town Council Action Plan 2018 – 2020. Specifically,
accommodating the need for housing within the community as the Town Council has
determined housing is necessary infrastructure.
2. BACKGROUND
The Vail Town Council has instructed the Town staff to pursue updates to the fee in lieu
amounts for both inclusionary zoning and commercial linkage. The fee amounts established
have remained largely unchanged since January of 2008. The Vail Town Council adopted
inclusionary zoning and commercial linkage as two means of mitigating the increased need for
workforce housing resulting from new residential and commercial development in Vail. In doing
so, three accepted methods of mitigation were adopted and include:
1) constructing deed restricting dwellings units, both on-site and off-site
2) remitting a fee in lieu payment, and
3) conveyance of vacant property into a land bank.
The fee in lieu payment amounts are based upon the gap in affordability between 80% of area
median income in Eagle County and the median price of residential dwelling units in the Town of
Vail. Currently, the fee in lieu rate for inclusionary zoning is $320.90 per square foot and
$177,733.00 per employee for commercial linkage. Each of these amounts includes an
administrative fee of $4.90 per square foot and $4,033 per employee, respectively.
October 6, 2020 - Page 6 of 168
Town of Vail Page 2
The Vail Town Council is the policy making body of the Town of Vail. The Town Council has
expressed an interest in updating the fee in lieu payment rate and amending certain housing
policies. For instance, changing the policy for determining the payment rate from the gap in
affordability to the actual cost of constructing deed-restricted homes, which would include and
adopting residential linkage requirements. As such, proposed changes in policy should first be
considered by the Vail Town Council. If the Town Council determines a possible change in
policy warrants further consideration, policy making direction can be provided and the town staff
will prepare options for policy implementation to be presented to the Town’s Planning and
Environmental Commission for evaluation. The Planning and Environmental Commission will
then be charged with forwarding a policy implementation recommendation to the Vail Town
Council for consideration and adoption.
The current inclusionary zoning and commercial linkage housing mitigation tools were originally
adopted by the Vail Town Council in 2008. Since that time, each has remained largely
unchanged. Each of the housing tools was adopted to ensure that new residential and
commercial development and redevelopment provided for a reasonable amount of deed-
restricted housing to mitigate the impact on the need for additional housing resulting from said
development and redevelopment. In each instance, mitigation rates are established to mitigate
the resulting impact. In the instance of commercial linkage, the mitigation rate in 20% of the net
new employee jobs generated, and with inclusionary zoning, the mitigation rate is 10% of the
net new floor area created. That said, for every 10 new employee jobs created as a result of
commercial development, 2 employees are to be provided deed-restricted housing and 1 square
foot of deed-restricted housing is provided resulting from every 10 square feet of GRFA
constructed in certain residential zone districts. As a result, the greater Vail community at large
is left to provide the necessary housing for the 8 or 9 remaining employees, respectively.
Further, each of the tools also establishes methods by which mitigation can be achieved, at the
discretion of the applicant, and each allows for any surplus in mitigation provided to be banked
as a future credit. In contrast, commercial linkage applies equally to all development and
redevelopment in all commercial-zone districts, while inclusionary zoning only applies to
development and redevelopment in a select few residential zone districts. Said another way,
not all residential development and redevelopment is obligated to mitigate for the increase in
housing need. Residential development in the Hillside Residential, Single-family Residential,
Two-family Residential, Two-family primary/secondary Residential, Residential Cluster, Low
Density Multiple Family Residential, and Medium Density Multiple Family are exempt from the
application of inclusionary zoning requirements. This exemption is an intended policy outcome
determined at the time of inclusionary zoning adoption.
An additional obligation of both commercial linkage and inclusionary zoning is where the
mitigation is intended to occur, meaning on-site and/or off-site. In each instance, it is intended
that at least 50% of the resulting obligation is provided on-site. When provided off-site, the off-
site location must be located within the Town of Vail. Again, this is an intended policy outcome
which was discussed and determined at the time of adoption of both inclusionary zoning and
commercial linkage.
Lastly, commercial linkage and inclusionary zoning are considered reactive responses to
accommodating the need for additional housing as a result of new development. Neither is a
proactive approach to addressing existing housing needs since if there is no new development
occurring, no new deed-restricted home opportunities are created as a result of either of these
housing tools. That said, any existing deficit in housing is not address through commercial
linkage or inclusionary zoning. These tools are used to “keep up” with existing needs and do
October 6, 2020 - Page 7 of 168
Town of Vail Page 3
not address any need that may exist to “catch up” to ongoing deficits in housing. By contrast, a
program like Vail InDEED is a proactive response and better suited to address existing deficits
in housing needs in the community.
The following links provide additional background references to inclusionary zoning and
commercial linkage as land use policies and practices:
https://inclusionaryhousing.org/inclusionary-housing-explained/
https://www.sightline.org/2016/11/29/inclusionary-zoning-the-most-promising-or-counter-
productive-of-all-housing-policies/
https://www.bloomberg.com/news/articles/2018-07-17/inclusionary-zoning-everything-you-need-
to-know
https://inclusionaryhousing.org/designing-a-policy/program-structure/linkage-fee-
programs/commercial-linkage-fees
https://www.localhousingsolutions.org/act/housing-policy-library/linkage-fees-affordable-
housing-impact-fees-overview/linkage-fees-affordable-housing-impact-fees/
On September 1, 2020, the Vail Town Council instructed the town staff to collaborate with EPS,
stakeholders, and potentially affected parties to develop policy implementation options and land
use regulation amendments. The Town of Vail Housing Department reached out to Economic &
Planning Systems, Inc. (EPS) for technical assistance in updating the fee in lieu mitigation rates.
EPS is widely recognized as leaders and industry experts in the development of land use policy
and regulations based upon economic considerations and impacts.
Town staff and EPS have collaborated and developed a scope of work, schedule, and budget
for completing the inclusionary zoning/commercial linkage fee in lieu rate update and policy
amendment. Since receiving instruction and authorization to move forward with this policy
amendment, Town staff has executed a professional services agreement with EPS to complete
a specified scope of work.
3. RECOMMENDATION
The Town staff recommends the Vail Town Council and Vail Local Housing Authority engage in
a joint discussion, which in the end, helps to provide answers to the following questions:
1. What questions, if any, are there regarding the technical elements of residential linkage
programs and how they function?
2. Is residential linkage an applicable policy approach for Vail and does it have relevancy to the
housing needs in Vail?
3. The following questions relate generally to both residential development and commercial
development:
a) Mitigation rate – are the present mitigation rates of 10% and 20% achieving the
desired outcomes?
b) Geography –all residential zone districts or just those that are for higher density uses?
c) Fee basis – payment in lieu fee based upon cost of construction or resale values
rather than gap in affordability?
October 6, 2020 - Page 8 of 168
Town of Vail Page 4
d) Floor of applicability –should homes below a certain size (sq.ft.) be exempt?
e) Mitigation method –should policy be set to that demonstrated preference to provide
deed restrictions as opposed to allow payment of fees?
4. NEXT STEPS
The Housing Department is currently on the agenda of the Town of Vail Planning &
Environmental Commission (PEC) for a discussion regarding policy implementation options on
Monday, October 12th. At this time, it is anticipated Town staff would return to the PEC for a
second presentation on Monday, October 26th for a final recommendation of implementation
options to the Vail Town Council. Prior to requesting a final recommendation to the Vail Town
Council, Town staff will present a proposal which includes the results of the cost of construction
data collection for purposes of determining fee in lieu mitigation amounts.
In the end, the town staff will return to the Vail Town Council for final decision making and
adoption on this policy matter. It is estimated this process will require approximately 120 days to
complete and be ready for implementation in early 2021.
October 6, 2020 - Page 9 of 168
Economic & Planning Systems, Inc.
T h e E c o n o m i c s o f L a n d U s e
730 17th Street, Suite 630 n Denver, CO 80202
303.623.3557 n www.epsys.com
INCLUSIONARY
ZONING AND
RESIDENTIAL
LINKAGE
Town of Vail Housing Policy
Analysis
Vail Town Council
Vail Local Housing Authority
Work Session
October 6, 2020
October 6, 2020 - Page 10 of 168
Economic & Planning Systems Town of Vail Housing Policy Analysis |1
PRESENTATION AGENDA
1.Identify Key Issues and Session Outcomes
2.Overview of Programs
–Inclusionary Zoning
–Residential Linkage
3.Program Details
4.Peer Community Overview
5.Questions and Discussion
October 6, 2020 - Page 11 of 168
Economic & Planning Systems Town of Vail Housing Policy Analysis |2
1. KEY ISSUES AND SESSION OUTCOMES
Key Issues
▪How do these tools function?
–Inclusionary Zoning
–Residential Linkage
▪What have peer communities selected,
and why?
▪Which option aligns best with the Town’s
adopted housing objectives?
▪What are the levers within each program
that affect the outcome?
Meeting Outcome
▪Provide direction on which tool the Town
would like to pursue for its residential
development mitigation program (or the
type of additional information needed to
help inform the decision)
Next Steps
▪EPS will commence modeling a fee
update for the Town, based on the
direction provided by Council
October 6, 2020 - Page 12 of 168
Economic & Planning Systems Town of Vail Housing Policy Analysis |3
2. OVERVIEW OF PROGRAMS
•Requirement tied
to size of
development
(units or sq. ft.)
•Once factors are
established, policy
decisions required
for mitigation rate
and fee calcs.
•Goal is to increase
supply of
affordable
housing
▪Land use tool (implemented
through zoning code)
▪Ties the production of affordable
housing to the production of
market-rate housing
▪Requires new market-rate
residential developments to
provide affordable units (specified
% of development)
▪Underlying idea is that benefits of
strong market should be utilized to
meet affordable housing needs
▪Legal tool that functions like an
impact fee (a type of exaction)
▪Alternative to inclusionary zoning
-“links” market rate development
to the need for affordable housing
▪Requires new market-rate
development to mitigate the
demand for affordable housing
generated by the future uses
contained within the development
▪Underlying idea is that market rate
development brings new residents
who will generate increased
demand for services and, in turn,
jobs to fulfill that demand; this
creates a need for housing (a
portion of which needs to be
affordable)
Residential LinkageInclusionary Zoning
October 6, 2020 - Page 13 of 168
Economic & Planning Systems Town of Vail Housing Policy Analysis |4
3. PROGRAM DETAILS
Inclusionary Zoning
▪First US program established in 1972
▪Inclusionary zoning laws are increasingly
subject to state preemption
–As of 2017, 11 states had adopted
laws that prevent localities from
enacting mandatory IZ or limit their
discretion in designing voluntary IZ
policies
Residential Linkage
▪Linkage fees have historically been more
common for commercial development
(where an on-site housing requirement
would be unpractical and/or undesirable)
▪As state prohibitions on rent control have
been interpreted to prohibit inclusionary
programs that require affordable rent
(e.g. in California), communities have
converted inclusionary programs with a
focus on housing linkage fees
BACKGROUND
October 6, 2020 - Page 14 of 168
Economic & Planning Systems Town of Vail Housing Policy Analysis |5
RATIONALE
Inclusionary Zoning
▪A jurisdiction has a right to establish
affordable housing goals and require
developers to contribute to those goals
▪Housing is generated through on-site (or
off-site) unit provision or assessing a fee
in lieu of providing affordable units
▪Historically associated with large,
greenfield development that integrates
households with different income levels
Residential Linkage
▪Designed to mitigate the impact of
development based on the increased
demand for affordable housing resulting
from employment generated by the
development
▪Demand for housing is mitigated through
payment of a fee or providing units
directly
3. PROGRAM DETAILS
October 6, 2020 - Page 15 of 168
Economic & Planning Systems Town of Vail Housing Policy Analysis |6
LEGAL CONSIDERATIONS
Inclusionary Zoning
▪Municipalities use zoning authority as a means
to generate new affordable housing
▪As an alternative to providing units, inclusionary
policies often offer the option of paying a fee-
in-lieu
–The fee is generally structured to cover the cost of
developing affordable units that would otherwise
have been included on-site
–This “loss” of on-site units is the impact the fee is
intended to mitigate (although it is not considered
an “impact fee”)
Residential Linkage
▪Functions as an impact fee
▪Adoption of a linkage fee requires a nexus study
to demonstrate the relationship between the fee
and the impact of the development being
mitigated
–Determines how much affordable housing
need is generated by development
–Designed to meet the Nollan/Dolan legal test
by establishing “essential nexus” and “rough
proportionality”
▪Fee is directly related to the “impact” of the new
development (i.e. the demand for housing
arising as a result of new employment
generated by development)
3. PROGRAM DETAILS
October 6, 2020 - Page 16 of 168
Economic & Planning Systems Town of Vail Housing Policy Analysis |7
FEE CALCULATION OPTIONS
Affordability Gap (Current Town Mechanism)
▪Gap between sales prices of local
homes and affordable purchase
price
▪Applied on a per-unit basis
▪E.g. Berkeley, CA bases its fee on
the affordability gap method,
charging $34,000 per market rate
home
Cost of Construction
▪Gap between cost to construct a
home and affordable purchase price
▪Applied based on square footage of
the new home
▪E.g. Santa Monica, CA charges
$28/SF and increases its fee
automatically every year based on
an index accounting for changing
construction costs and land values
3. FEE CALCULATIONS
October 6, 2020 - Page 17 of 168
Economic & Planning Systems Town of Vail Housing Policy Analysis |8
LEVERS THAT AFFECT OUTCOMES
1.Generation rates
–Measuring the degree of impact by specific
uses
2.Mitigation percentage
–Setting the mitigation rate (percent of
employees generated to be housed), which
determines the amount of benefit to be
generated by the development community
3.Geography and application of standard
–Determining the extent of application within
the Town of Vail. Specifically, all zone
districts or only those with the highest
density set of uses.
4.Cost of construction
–For those developers choosing to pay a fee-
in-lieu, setting the fee to reflect local
construction costs, inclusive of hard costs,
soft costs, land, and profit margin.
5.Method for mitigation
–Once standards have been established,
structuring the options for fulfillment
(construction, land, acquisition, cash-in-
lieu) in a way that expands the inventory
most effectively.
WHAT COMPONENTS WITHIN EACH PROGRAM AFFECT THE OUTCOME?
October 6, 2020 - Page 18 of 168
Economic & Planning Systems Town of Vail Housing Policy Analysis |9
4. PEER COMMUNITY EXAMPLES
Vail, CO Jackson,
WY Napa, CA Truckee,
CA
Mt.
Crested
Butte, CO
Ketchum,
ID
Whistler,
BC
Redwood
City, CA
Population 5,469 10,483 79,516 16,377 967 2,761 8,713 85,217
Housing
Units 7,346 4,874 30,408 13,568 1,776 3,626 8,549 31,288
Seasonal
Occupancy 69.5%17.8%6.4%55.6%74.9%66.5%60.6%3.6%
Employment
(2017)7,782 10,781 33,342 7,118 1,020 4,231 8,310 62,664
Affordability
Program
Inclusionary
Zoning
Commercial
Linkage
Commercial
Linkage
Plans for
Residential
Linkage
Residential
Linkage
Commercial
Linkage
Inclusionary
Zoning
Commercial
Linkage
Inclusionary
Zoning
Residential
Linkage
Commercial
Linkage
Inclusionary
Zoning
(incentive
based/
voluntary)
Commercial
Linkage
Residential
Incentives
Inclusionary
Zoning
Residential
Linkage
Commercial
Linkage
OVERVIEW
Source: US Census ACS 2018 5-Year Estimates; US Census LEHD 2017;
Statistics Canada Census Profile, 2016 Census October 6, 2020 - Page 19 of 168
Economic & Planning Systems Town of Vail Housing Policy Analysis |10
4. PEER COMMUNITY EXAMPLES
1.Migration to Residential linkage reflects the maturation of a range of communities
2.Home size is a key differential and residential linkage provides better calibration that
accounts for scale
3.Geography is a key issue. Historically, communities applied programs to growth areas or
higher density areas. Including redevelopment in low density zone districts is a key benefit.
4.Important to structure program based on local context
–Development capacity -how much more development of a given type is likely to occur?
5.Important to recognize that some significant factors are applied in either program:
–Mitigation rate –what is a reasonable percentage for private sector to mitigate?
–Basis for calculating fees –should it account for cost of construction or resale prices?
–Fulfillment –how can developers meet the standards (fees or construction) and if fees are collected,
how and where can they be utilized?
–Floor of applicability –should there be an exemption for homes under a certain size?
INITIAL TAKEAWAYS
October 6, 2020 - Page 20 of 168
Economic & Planning Systems Town of Vail Housing Policy Analysis |11
5. QUESTIONS AND DISCUSSION
1.Residential Linkage and Inclusionary Zoning
a)Questions about the technical elements and how they function?
b)Questions about the applicability and relevancy to Vail?
2.Elements that apply to either program
a)Mitigation rate
b)Geography –all zone districts or just those that are for higher density uses?
c)Fee basis –cost of construction or resale values?
d)Floor of applicability –should homes below a certain size be exempt?
e)Mitigation method –should standards be set to incent construction as opposed to
payment of fees?
October 6, 2020 - Page 21 of 168
VA I L TO W N C O UNC I L A G E ND A ME MO
I T E M /T O P I C: T he Colorado River Water Conservation District Ballot I nitiative to Protect
Western Colorado Water Resources Through an I ncreased Mill L evy.
P RE S E NT E R(S ): K risten Bertuglia, E nvironmental Sustainability Director, Dave Merritt,
Chairman of the I ssues Committee representing 7A, Colorado River Water Conservation District
AC T IO N RE Q UE S T E D O F C O UNC I L: Staff requests the Vail Town Council ask any pertinent
questions in anticipation of the proposal of Resolution No. 43, S eries of 2020 in the evening
session of the Vail Town Council.
B AC K G RO UND: The River District proposes an additional property tax mill levy of .248 mills to
support protection of water resources. A s a decades-long drought is causing the flow of our West
S lope water in the Colorado River and its tributaries to shrink, there is unprecedented demand for
that water from cities on the East Slope and West Coast. As this is is occurring the resources
available to protect drinking water supplies, wildlife, fish and recreation are dwindling from a
combination of the effects of Gallagher, Tabor and reduced revenue from the energy sector.
AT TAC H ME N TS:
Description
Resolution No 43, Series of 2020
October 6, 2020 - Page 22 of 168
RESOLUTION NO. 43
Series of 2020
A RESOLUTION SUPPORTING THE COLORADO RIVER WATER CONSERVATION
DISTRICT BALLOT INITIATIVE TO PROTECT WESTERN COLORADO WATER
RESOURCES THROUGH AN INCREASED MILL LEVY
WHEREAS, the Colorado River Water Conservation District (Colorado River District) is
a public entity with a mission to lead protection, conservation, use and development of the
water resources of the Colorado River Basin for the welfare its residents and to safeguard for
Colorado all the waters of the Colorado River to which the State of Colorado is entitled;
WHEREAS, the Town works closely with the Colorado River District on both intrastate
and interstate water matters of interest;
WHEREAS, it is critical to the people of Western Colorado that the Colorado River
District continue to be a strong and effective voice on water matters affecting Western
Colorado water users;
WHEREAS, the Colorado River District’s revenues are declining due to reduced energy
production and prices, impacts of the Gallagher Amendment and the revenue limitations in
the Taxpayers Bill of Rights;
WHEREAS, the Board of Directors of the Colorado River District has certified and
directed that the following ballot question (7A) be placed in the November 2020 election
across the District’s 15 counties:
Shall Colorado River Water Conservation District, also known as the Colorado River
District, taxes be increased by an amount up to $4,969,041 in 2021 (which increases amounts
to approximately $1.90 in 2021 for every $100,000 in residential property value), and such
amounts as are generated annually thereafter from an additional property tax levy of .248
mills (for a total mill levy of 0.5 mills) to enable the Colorado River District to protect and
safeguard Western Colorado by:
o Fighting to keep water on the Western Slope;
o Protecting adequate water supplies for West Slope Farmers and Ranchers;
o Protecting sustainable drinking water supplies for West Slope communities; and
o Protecting fish, wildlife, and recreation by maintaining river levels and water quantity;
Provided that the District will not utilize these additional funds for the purpose of paying
to fallow irrigated agriculture; with such expenditures reported to the public in an annually
October 6, 2020 - Page 23 of 168
published independent financial audit; and shall all revenues received by the District in 2021
and each subsequent year be collected retained and spent notwithstanding any limits
provided by law?;
WHEREAS, we believe that the revenues that will be raised if the above ballot
question is approved by the voters are critical to the Colorado River District being able to
continue its mission and be a strong and effective advocate on issues and importance to
water users on the Western Slope of Colorado;
NOW THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN
OF VAIL, COLORADO THAT:
The Vail Town Council strongly supports the Colorado Rover District’s ballot question set
forth above.
INTRODUCED, PASSED AND ADOPTED at a regular meeting of the Town Council
of the Town of Vail held this 6th day of October 2020.
_________________________
Dave Chapin, Town Mayor
ATTEST:
_____________________________
Tammy Nagel, Town Clerk
October 6, 2020 - Page 24 of 168
VA I L TO W N C O UNC I L A G E ND A ME MO
I T E M /T O P I C: 2021 Capital budget presentation for Capital Projects F und, Housing Fund,
R E T T F und and Vail Reinvestment A uthority.
P RE S E NT E R(S ): K athleen Halloran, F inance Director and Carlie S mith, F inancial Services
Manager
AC T IO N RE Q UE S T E D O F C O UNC I L: Staff requests feedback from Council in preparation of
the Town Manager’s budget, which will come before Council for a first look on November 3rd and
ordinance readings on November 17th and December 1st.
B AC K G RO UND: On September 1st, Town Council held a budget retreat as the start of the
annual budget process. The purpose of this work session is to provide Council more in-depth
information on the town’s draft capital plan, including significant capital projects proposed as a part
of the 2021 budget.
S TAF F RE C O M M E ND AT IO N: Provide feedback to staff on preliminary long term capital
planning.
AT TAC H ME N TS:
Description
2021 Capital Budget
2021 Capital Budget P P
October 6, 2020 - Page 25 of 168
TO: Vail Town Council
FROM: Town Manager / Department Heads
DATE: October 6, 2020
SUBJECT: 2021 Capital and RETT
I. SUMMARY
On September 1st, Town Council held a budget retreat as the start of the annual budget
process. The purpose of this work session is to provide Council more in-depth information on
the town’s draft capital plan, including significant capital projects proposed as a part of the 2021
budget.
Staff will also provide information regarding the impacts to revenue sources and resulting need
for prioritization of projects. Feedback gathered from Council will shape the proposed 2021
capital budget which will come back at the November 3rd meeting as a part of the 1st Draft of
2021 Town Manager Budget.
II. BACKGROUND
Many of the capital budget requests align with several topics of importance to both Town Council
and the community at large. Housing, Parking, Community Area improvements and
Environmental Sustainability are among the top priorities. These projects work to achieve goals
stated in the Council Action Plan focus areas:
COMMUNITY: Engage our community in
honoring social, recreational, cultural and
educational values that will guide sustainable
strategies throughout our neighborhoods as the
foundation of our town’s continued success.
Ensure that our citizens are afforded the
opportunity to live and thrive in our community.
EXPERIENCE: Deliver on the promise, Vail.
Like nothing on earth that also supports
“preserving our natural environment”.
ECONOMY: Preserve our vibrant and diverse
economy that keeps Vail at the forefront of our
resort competitors.
SUSTAINABILITY: Balance our economic,
environmental and social needs to deliver a
sustainable community
October 6, 2020 - Page 26 of 168
Town of Vail Page 2
III. 2021 CAPITAL BUDGET
Staff has provided a preliminary fifteen-year capital plan for the Capital Projects Fund, Housing
Fund and the Real Estate Transfer Tax Fund. In addition, items are color -coded if they are new
additions, have a cost increase or a change in timing (budget year).
New Project
Project Cost Increased and Moved to a Different Year
Project Removed or Cost Reduction
For today’s discussion, staff has summarized the larger and more significant projects that are
proposed for 2021. The discussion is intended to provide Council with detailed information and
allow for Council inquiries and feedback before the budget ordinance readings. While a project
may be appropriated by Council, that doesn’t mean the project goes forward without additional
approvals.
There are four main sources of revenue that fund the town’s capital improvements programs:
Sales Tax, Construction Use Tax, Real Estate Transfer Tax, and Tax Increment Finance (TIF)
from the Vail Reinvestment Authority. The COVID 19 pandemic has had the most impact on
Town of Vail sales tax revenues with a 22% decrease in collections over the prior year (as of
August 2020), with an overall decrease of 35% by year-end. Staff is conservatively projecting a
similar decrease in 2021, with a return to 2019 sales tax levels by 2026 (annual growth of 10%).
As the main funding source of the Capital Projects Fund, this will have substantial impacts to
project funding and reserves.
Annual sales tax collections have historically been shared between the General Fund and
Capital Projects Fund with a 62/38 split. Staff is proposing to adjust this split for the next five
years to maintain services levels paid for by the General Fund:
• 2021-2022: staff is proposing to adjust this split to 80/20.
• 2023-2025: the split is proposed at a 75/25 split.
• 2026: when revenues return to 2019 levels, the split is returned to the original 62/38.
Over a six-year period, this transfers a total of $17.7 million to the General Fund from what
normally would have gone to the Capital Projects Fund. This transfer is necessary to offset the
impact of COVID-19 on sales tax collections and to reduce the draw-down of General Fund
reserves. Without the transfer, the General Fund reserve levels are projected to be $1.2M by
the end of 2025, well below the $15M minimum set by Council.
Separately, the loss of sales tax revenue from COVID economic impacts is estimated at $19M
for the Capital Projects Fund (General Fund impacted by $29M).
The total impact of this “double hit” to the Capital Projects Fund from the combination of
the transfer of allocated sales tax to General Fund, and impact of COVID totals a
reduction in $36.7 million in revenue to the Capital Projects Fund. As a result, Council will
need to prioritize projects to fit within the town’s traditional philosophy of “save and pay” cash
funding or consider financing options.
Real Estate Transfer Tax revenues have remained strong throughout the COVID pandemic,
and for 2021 are projected flat with 2020 budget at $6.3 million.
REVENUE
October 6, 2020 - Page 27 of 168
Town of Vail Page 3
Construction Use Tax tends to fluctuate on an annual basis, and is projected conservatively at
$1.8 million, flat with 2020 forecast.
HOUSING FUND
Council Focus Area: Community
As a significant priority of the “Community” goals within the Council Action Plan the Housing
Fund continues to include an annual amount of $2.5M to continue the success of the Vail
INDEED Program. To date, the program has added approximately 153 deed restrictions at an
average cost of $63,000 per deed restriction. In addition, the town has pursued local and
regional housing opportunities including an opportunity to shift the planned Vail Resort’s
housing at Booth Heights to a new location at Middle Creek. Over the last four years, Town
Council has demonstrated a commitment to this goal with budgeted funding of $17.1M not
including a $4.3M subsidy of the Chamonix Neighborhood homes.
REAL ESTATE TRANSFER TAX FUND
Council Focus Area: Experience
Ford Park Playground Improvements ($200K)
The Ford Park Play Area is one of the most popular play areas in Vail. It is also the oldest. It
was significantly remodeled in 1999, with further improvements during 2012 and 2015. The
work for this project falls into three categories – Safety, Maintenance and Play Improvements.
Safety improvements include the addition of a wooden deck below the suspension bridge to
cover a boulder wall, expansion of the tot area to the south by several feet to ensure proper
“use zones”, installation of handrails/grab bars throughout the play area to meet ADA
requirements and evaluation and potential removal of older cottonwood trees. Maintenance
work includes painting/staining the entire play area and replacement of a safety net around the
suspension bridge. Play improvements include the addition of several more play components to
continue to enhance the play value of Ford Park.
Ford Park Entry Improvements ($400K)
The existing entry to the Ford Park Parking Lot was constructed as part of the Improvements
Project in 2013. The entry was designed and constructed to Colorado Department of
Transportation standards and within the space constraints available. Operation of the Ford Park
parking lot as a paid and /or permitted lot over the last several years has identified several
shortcomings in the existing entry configuration. Specifically, the required position of the
parking equipment or parking attendants provides insufficient space for queuing and turning
movements. Traffic entering the park consistently backs up into the travel lanes of the South
Frontage Road causing congestion and delays. Improvements will move the parking lot entry to
the east and increase queuing space and provide improvements to space for parking attendants
and equipment.
Council Focus Area: Sustainability
Public Works Solar System ($1.1M)
The Public Works solar system was budgeted to begin in 2020 and proposes a series of panel
arrays to offset electric use. The location of the panels was previously recommended for the
EXPENDITURES
October 6, 2020 - Page 28 of 168
Town of Vail Page 4
hillside, however they may also be placed on top of roof should the PW Shops project move
forward next year.
Water Quality Infrastructure ($1.75M)
This project budget includes funds allocated in the 2020 budget, with a continuation into 2021
for the implementation of the Gore Creek Action Plan. To date almost 70% of the Town capital
projects within the plan have been completed. Staff will continue to evaluate and implement the
remaining projects. This will include Water Quality improvements at the West Vail I-70
interchange.
Streambank Mitigation ($200K)
This project is a component of the Gore Creek Water Quality Strategic Action Plan. Between
2017-2020, approximately 15,000 plants were installed along town-owned stream tract. In
addition, several bank stabilization projects have been completed, and design work towards
2021 projects is under way. For 2021, staff anticipates augmenting all previous projects to
ensure continued success with enhanced vegetated buffers. This will include significant hand
watering and increased irrigation where possible to assist with plant establishment.
CAPITAL PROJECTS FUND
Council Focus Area: Community
Children’s Garden of Learning ($2.0M)
This project includes the relocation of the school to the Charter Bus Lot area for a temporary site
(3-5 years) while a new permanent location is identified and constructed. The capital plan
includes an estimated $6.0M cost for a permanent site in 2026. The Capital Projects Fund will
be reimbursed from TIF dollars (Vail Reinvestment Authority). While the town will pursue funding
partners for this project, staff wanted to identify a placeholder in the long-term plan.
Fire Ladder Truck Replacement ($850K)
The replacement of a fire truck is proposed in 2021 at a cost of $850,000. The replacement is
proposed due to a catastrophic failure of “Engine 1” during an annual test, which caused the
engine to start on fire. After a long negotiation with both the manufacturer and dealer, a cost
share of 50% Town of Vail and 50% manufacturer/dealer was agreed to for the $80,000 -
$100,000 repair. Vail Fire was also granted the use of another truck from the manufacturer until
Engine 1 is back in service. This agreement is highly unusual because the engine is 9 years old
and well out of warranty. While the return of Engine 1 occurred this summer, reliability of the
truck remains a significant concern. As such, staff is proposing to purchase the replacement
engine in 2021 and keep Engine 1 as a reserve truck to use when other vehicles are out of
service. To offset the impact to the Capital plan, a separate ladder truck scheduled for
replacement in 2021 will be shifted to 2022.
Replacement of Body Worn Cameras ($170.3K)
This project is to replace existing body worn cameras (BWC) to address legislative mandates
from SB-217 and solve our digital evidence storage problem. Our current BWC program is
nearing the end of its lifecycle. Cost includes new tasers, holsters, cameras and data storage.
The new system includes sensors in the holsters that activate the cameras if an officer takes
any action (such as lift a weapon or taser from the holster/belt). Maintenance, hardware
replacement and software for the system, which includes upgrades, totals $101,500 per year.
Booth Falls Turn Lane ($1.1M)
With the growing traffic needs of Vail Mountain School due to increases in enrollment, staff is
proposing to add a turn lane along South Frontage Rd at Booth Falls Rd. The project is expected
to be a cost share with Vail Mountain School.
October 6, 2020 - Page 29 of 168
Town of Vail Page 5
East Vail Major Drainage Improvements ($1.5M)
Drainage improvements to East Vail began in 2020 and is proposed to continue into 2021. This
project will improve various aging draining problems in East Vail based on the most recent
drainage master plan.
South Frontage Rd Improvements and Roundabout ($9.0M)
The 2021 budget includes $9.0M to widen South Frontage Road to four lanes between Vail Health
and the Liosnhead parking structure to accommodate the new entrance to Vail Health and allow
for future traffic growth along South Frontage Road. The improvements will also include a median
and a new roundabout. The project will be funded by $1.5M from traffic impact fees paid by Vail
Health as part of their recent expansion and utilize $7.5M from the Vail Reinvestment Authority
TIF dollars.
Buffher Creek Turn Lane ($1.1M)
This project proposes to add a turn lane along the South Frontage Rd and Buffehr Creek Rd to
accommodate growing traffic needs. This project will coincide with the Marriot Residence Inn
project, with design costs of $100K in 2021 and construction in 2022.
Council Focus Area: Experience
Parking Entry System Replacement ($1.2M)
Staff is requesting that a new parking system be moved up from 2023 to 2021. A portion of
these funds are included in the 2020 budget. The current parking system is seven years old
and has reached the recommended end of life. Staff is proposing to work with the Parking Task
Force to collaborate on the opportunity to re-think the town’s parking management as a
transformation into “mobility management” that integrates a combination of sustainability,
economic and guest experience considerations.
Donovan Pavilion Improvements ($850K)
This project proposes to relocate and replace heating and ventilation to the building’s exterior.
This will greatly improve noise levels inside the building. Other improvements include adding
storage space, a bride’s room/staging area/office and interior paint. With cancellations from
COVID, there is an opportunity to complete this project without further revenue impacts. If
delayed, the project would impact future bookings and revenue generation.
Fiber ($500K)
Fiber optic cables provide the infrastructure for all Town of Vail IT networks to function. All
municipal technology services, internet access, the public wireless network, and numerous IOT
devices (irrigation, HVAC controls, alarm systems, etc.) ultimately pass their data through these
cables. This project will put additional fiber in the ground to better connect critical Town IT
infrastructure for key equipment locations – the Vail Village Parking Structure, the Municipal
Building, the Lionshead Parking Structure, and Fire Station 3 in West Vail. The key benefits
provided by this project:
• Minimize the risk of the Town losing internet connectivity due to issues caused by having
a single fiber path. Unfortunately, we have already experienced brief internet outages,
as well as reduced network capacity, due to not having this redundancy in place.
• Provide the opportunity to potentially partner with third parties to improve and expand
the Town’s broadband options.
• Provide the opportunity to expand our current public wireless networks beyond their
current scope.
October 6, 2020 - Page 30 of 168
Town of Vail Page 6
Public Works Shop and Street Building Expansion ($19.6M)
The Public Works Shops Building was built in 1979. Expansion of service levels over the past
40 years have surpassed the capacity of the current space. Efficiency, functionality, and safety
are a growing concern. Improvements were approved by Town Council to move forward with
construction in 2020. However, due to the economic impacts of COVID-19, construction was
put on hold. Staff requested additional discussion of this project, including a review of
cost/benefits of deferring the project and funding methods. Todays’ discussion explores three
funding options should Council decide to pursue the redevelopment of the Public Works Shops
building. Each option is listed below:
• Financing with a 15-year $20M “COP” would cost the town $2.7M in interest expense
and allow all other capital projects to be completed as planned.
• Cash Fund and Defer Project until 2028 would cost the town an additional $5.1M due to
3% annual increase in construction costs.
• Cash Fund in 2021- Delays a significant number of capital funded projects for up to five
years, and beyond five years in some cases. Those delays would also have associated
costs from construction pricing.
The attached 15-year capital plan includes the assumption that Town Council would proceed
with the PW shops utilizing the financing option. Staff is recommending that Town Council
consider this option given the magnitude of this project, the significant cost should the town
delay for a number of years, and the opportunity with the current bond market pricing.
Council Focus Area: Sustainability
Vail Village Snowmelt System Replacement ($1.25M)
The purpose of this project is to replace aging sections of the Vail Village Snowmelt system. As
the system approaches 20 years, replacement of snowmelt infrastructure will be necessary.
Identified existing problems include rusting steel mains (Covered Bridge to Gore Creek Drive);
leaking heat main, lateral, and manifold joints when the system runs at low temperature. The
project would expand beyond 2021, with $1.5 million planned for both 2022 and 2023.
UNFUNDED PROJECTS
Staff has also provided the most recent list of “Unfunded” capital projects for Council’s
consideration. Included in this list are projects being considered as part of the Civic
Center Master Plan, outcomes from the West Vail Master Plan, a municipal building
redevelopment/relocation, and major reconstruction of the Lionshead parking structure.
ACTION REQUESTED
Staff requests feedback from Council in preparation of the Town Manager’s budget, which will
come before Council for a first look on November 3rd, with ordinance readings on November 17th
and December 1st.
• Does Council agree with the proposed capital plan?
• Please provide feedback on concept of financing PW Shops redevelopment
• Would Council like to reprioritize any of the unfunded projects by moving to the
five-year plan?
• Are there any other changes or additions to the Capital, Housing or RETT funds?
October 6, 2020 - Page 31 of 168
2020
2020 Ammended 2021 2022 2023 2024 2025
Revenue
Capital Projects Funding - New 2,500,000 2,500,000 2,500,000 2,500,000 2,500,000 2,500,000 2,500,000
Capital Projects Funding - Real Esate Sales - 1,394,434 - - - - -
Total Revenue 2,500,000 3,894,434 2,500,000 2,500,000 2,500,000 2,500,000 2,500,000
Expenditures
InDEED Program 2,500,000 5,297,725 2,500,000 2,500,000 2,500,000 2,500,000 2,500,000
Town of Vail Rental Inventory - 35,125 - - - - -
Chamonix Housing Unit 520,000
Buy Down Housing - 1,180,894 - - - - -
Total Expenditures 2,500,000 7,033,744 2,500,000 2,500,000 2,500,000 2,500,000 2,500,000
Operating Income - (3,139,310) - - - - -
Beginning Fund Balance - 3,139,310 - - - - -
Ending Fund Balance -$ -$ -$ -$ -$ -$ -$
TOWN OF VAIL PROPOSED 2021 BUDGET
SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE
HOUSING FUND
7
October 6, 2020 - Page 32 of 168
Included in Project NarrativesNew ProjectProject Cost Increased And Moved to Future YearIncludes 2020 Projects Deferred to 2021 Project Removed20202020 Amended 2021 2022 2023 2024 2025 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035RevenueReal Estate Transfer Tax 6,300,000$ 6,300,000$ 6,300,000$ 6,426,000$ 6,554,500$ 6,685,600$ 6,819,300$ 6,955,674$ 7,094,775$ 7,236,659$ 7,381,380$ 7,528,996$ 7,679,564$ 7,833,143$ 7,989,794$ 8,149,578$ 8,312,557$ 2020: flat with 2019 budget and 17.6% decrease from 2018; 2021 flat with 2021; 2023-2035: 2% annual increaseGolf Course Lease 168,317 168,317 170,000 171,700 173,417 175,151 176,902 178,671 180,458 182,263 184,085 185,926 187,785 189,663 191,560 193,475 195,410 Annual lease payment from Vail Recreation District; annual increase will be based on CPI; New rate effective 2020 with lease signed in 2019; Rent income funds the "Recreation Enhancement Account" belowIntergovernmental Revenue 20,000 500,000 20,000 20,000 20,000 20,000 20,000 20,000 20,000 20,000 20,000 20,000 20,000 20,000 20,000 20,000 20,000 2020: Re-appropriate $150K reimbursement from Eagle County and $1M from ERWSD (less $700K for cost savings) for the restabilization of Dowd Junction; Re-appropriate $30K fishing is fun grant; $20K lottery proceeds; 2022-2035 $20K lottery proceedsProject Reimbursements - 20,000 - - - - - - - - - - - - - - - 2020: $20K reimbursement for WestHaven stormwater filtration upgrades from Grand HyattDonations - 37,544 - - - - - - - - - - - - - - - 2020: $37.5K unused donation from East West partners for Ford Park art spaceRecreation Amenity Fees 10,000 10,000 10,000 10,000 10,000 10,000 10,000 10,000 10,000 10,000 10,000 10,000 10,000 10,000 10,000 10,000 10,000 Earnings on Investments and Other 100,849 102,849 16,208 15,015 11,788 18,349 28,535 29,840 32,674 45,830 56,535 71,415 82,453 90,549 109,204 127,552 146,590 2020: 1.8% rate assumed; $32K bag fee reimbursement for Clean-Up Day and America Recycles Day; 2022-2035: 0.7% interest rate assumedTotal Revenue 6,599,166 7,138,710 6,516,208 6,642,715 6,769,705 6,909,100 7,054,737 7,194,185 7,337,907 7,494,751 7,652,000 7,816,337 7,979,802 8,143,355 8,320,558 8,500,605 8,684,558 ExpendituresManagement Fee to General Fund (5%) 315,000 315,000 315,000 321,300 327,725 334,280 340,965 347,784 354,739 361,833 369,069 376,450 383,978 391,657 399,490 407,479 415,628 5% of RETT Collections - fee remitted to the General Fund for administrationWildlandForest Health Management 298,733 291,786 291,786 297,600 303,600 309,700 315,900 322,200 328,600 335,200 341,900 348,700 355,700 362,800 370,100 377,500 385,100 Operating budget for Wildland Fire crew; 2019 Added .5 FTE for wildland lead; Extra month of wildland crew to facilitate bighorn sheet habitat improvement project ($12.9K); 2020 amended includes a 10% operating reduction; 2021 flat with 2020 amended; 2022-2035 2% increaseWildland Fire Equipment - - - - - - - - 13,000 53,800 - - - - - - - 2026: Fire shelters; 2027: Wildland hose; 2028: VHF radio replacementWildland Fire Shelter - - - - 17,500 - 17,000 - - - - - - - - - 2024: To purchase a wildland shelter safety deviceTotal Wildland298,733 291,786 291,786 297,600 303,600 327,200 315,900 339,200 341,600 389,000 341,900 348,700 355,700 362,800 370,100 377,500 385,100 ParksAnnual Park and Landscape Maintenance 1,816,014 1,552,477 1,816,014 1,816,014 1,852,334 1,889,381 1,927,169 1,965,712 2,005,026 2,045,127 2,086,029 2,127,750 2,170,305 2,213,711 2,257,985 2,303,145 2,349,208 Ongoing path, park and open space maintenance, project mgmt.; Town Trail Host volunteer program ($16,000), “Clean-up after your K-9” media campaign ($2,000), and a planning effort with the USFS to generate long-term solutions ($30,000). 2020 includes also includes $4K for two new trail host E-Bikes and $26K for entertainment infrastructure at Ford Park: 10% operating cuts and 0% merit remainder of year; 2021 flat with 2020 original; 2022-2035 2% increasePark / Playground Capital Maintenance 125,000 175,108 125,000 125,000 125,000 125,000 125,000 127,500 127,500 127,500 130,050 130,050 132,651 132,651 135,304 135,304 138,010 2020: Annual maintenance items include projects such as playground surface refurbishing, replacing bear-proof trash cans, painting/staining of play structures, picnic shelter additions/repairs, and fence maintenance and a 2019 re-appropriate of $50.1K for small park projects; 2021 flat with 2020 original Rec. Path Capital Maint 140,000 140,000 85,000 85,000 85,000 85,000 85,000 86,700 86,700 88,434 88,434 90,203 90,203 92,007 92,007 93,847 93,847 $85K for annual Capital maintenance of the town's recreation path system; $50K replacement of wood slats on Nature Center/Ford Park bridgeTree Maintenance 65,000 65,000 75,000 75,000 75,000 75,000 75,000 85,000 85,000 85,000 85,000 85,000 85,000 95,000 95,000 95,000 95,000 On going pest control, tree removal and replacements in stream tract, open space, and park areasStreet Furniture Replacement 120,000 152,469 85,000 85,000 85,000 85,000 85,000 86,700 86,700 86,700 86,700 88,434 88,434 88,434 90,203 90,203 90,203 2020 includes Summer bike coral in parking structure ($32.5K), contract to assess pedestrian bridge ($15K); Additional 12 space bike racks near Amphitheater restroom/concessions building, school house and fields/concessions ($30K)Covered Bridge Pocket Park Rehabilitation - 82,088 - - - - - - - - - - - - - - - 2020: $82.1K to complete Pocket Park rehabilitationStephens Park Safety Improvements - 453,306 - - - - - - - - - - - - - - - 2020: $453.3K for Stephens Park safety improvementsFord Park Improvements & Fields - 54,636 - - - - - - - - - - - - - - - 2020: $54.6K to complete Ford Park landscaping improvementsVail Transit Center Landscape - 107,133 - - - - - - - - - - - - - - - 2020: Completion of landscaping at Vail transit centerSunbird Park Fountain Repairs 120,000 123,000 - - - - - - - - - - - - - - - 2020: Repairs to fountain feature; requires excavation to get to leaking pipe; currently unable to run main center fountainFord Park Enhancement: Priority 3 Landscape area 75,000 75,000 - - - - - - - - - - - - - - - 2020: Landscape playground/basketball berm, softball area, frontage rd. & east berms, below tennis courtsFord Park: Synthetic Turf Replacements - - - - 410,000 - - - - - - - - - - - - 2023: Scheduled replacement of synthetic turf based on 7 year life expectancyFord Park Lower Bench Turf/Irrigation - - - - - 300,000 - - - - - - - - - - - 2024: Replacement of worn turf grass area and inefficient irrigation systemFord Park Playground Improvements - - 200,000 - - - - 300,000 - - - - - - - - - ADA upgrades, and replacement of a safety net ($200K); 2026: Renovation of Western half wooden structure from mid 1980's ($300K)Playground/Park Roofing Replacements - - 75,000 - - - - - - - - - - - - - - 2021: Replacing cedar shake roofs at Ford Park, Ellefson Park, and Buffeher Creek Park to address fire safetyFord Park Picnic Shelter - - - - - - 350,000 - - - - - - - - - 2025: Replace Ford Park picnic shelterPlayground Restroom Replacements - - - - - - - 300,000 - 300,000 - 300,000 Replace the three remaining modular restroom buildings at Bighorn Park (2026), Red Sandstone (2028), and Stephens Park (2030)Ford Park: Parking lot entry reconfiguration - - 400,000 - - - - - - - - - - - - - - 2021: Parking lot reconfiguration to improve turning and queuing characteristics of the parking lot entry due to safety and operation efficienciesKindel Park/Mill Creek - - 175,000 - - - - - - - - - - - - - - 2021: Improvements to heavily worn stream tract between Hanson Ranch Rd and Pirateship parkDonovan Park Improvements - - - 115,000 - 400,000 - - - - - - - - 2023: Replacement of decks 2027: Wood structure renovationWillow Park Drainage Improvements - - - - - - 125,000 - - - - - - - - - - 2028: Improvements to drainage and inefficient irrigation systemBig Horn Park Improvements - - 55,000 - - - - - - - 150,000 - - - - - - 2021: Safety Improvements to Bighorn park including stairway/handrails and resurfacing near picnic tables and grills ($55K); 2019: Renovation of park wooden structure ($150K)Red Sandstone Park Picnic Shelter - - - - - 75,000 - - - - - - - - - - - 2021: Modest 12'x12' shelter near volleyball court deferred from 2022-2024Pirateship Park Improvements - - - 50,000 - - - - - 250,000 - - - - - 2023: Replace wood siding and add climber 2030: Play structure renovation ($50K)Buffehr Creek Park Safety Improvements - - - - - - 350,000 - - - - - - - - - - 2025: Replacement 20-yr old "catalog" playground equipment with custom build deferred from 2022 to 2025 ($350K)Buffehr Creek Park picnic shelter - - - - - - 75,000 - - - - - - - - - - 2025: 15'x 25' shelter at existing picnic area deferred from 2022 to 2025 ($75K)Ellefson Park Safety Improvements - - - - - 300,000 - - - - - - - - - - - 2024: Replacement 15-yr old "catalog" playground equipment with custom build ($300K)Total Parks2,461,014 2,980,217 3,091,014 2,186,014 2,797,334 2,934,381 3,197,169 2,951,612 2,790,926 2,732,761 2,626,213 3,071,437 2,566,593 2,621,803 2,670,499 2,717,498 2,766,267 Rec Paths and TrailsVail Valley Drive Path Extension: Ford Park to Ptarmigan - 50,000 - - - - - - - - - - - - - - - 2020: $50K to strip and design future improvementVail Valley Drive Path Extension: Ptarmigan West to GC Mtn Building- 50,000 - - - - - - - - - - - - - - - 2020: $50K to strip and design future improvementAdvisory Bike Lanes on Vail Valley Drive - - 75,000 - - - - - - - - - - - - - - 2021: Add an advisory bike lane on Vail Valley DriveGore Valley Trail Bridge Replacement - 10,000 40,000 - 400,000 - - - - - - - - - - - - 2020-2021: Design and planning for Gore Valley Trail Bridge replacement; 2023: Bridge replacements ($400K)Gore Valley Trail Realignment - 267,182 - 1,800,000 - - - - - - - - - - - - - 2020: $67.2K for Gore Valley trail re-alignment design plus $200K moved forward from 2021; 2023: $1.8M for construction to realign Gore Valley Trail- cost share with Vail ResortsEast Vail Interchange Improvements - 290,284 - - - - - - - - - - - - - - - 2020: $290.3K to continue East Vail interchange projectDowd Junction repairs and improvements - 701,437 98,563 - - - - - - - - - - - - - - 2020-2021: Continue Re-stabilization of Dowd Junction path ($2.1M); Repairs to culverts, drainage, and preventative improvements; project in cooperation with Eagle River Water and Sand (ERWSC); offset with reimbursement of $150K reimbursement from Eagle County and $300K reimbursement from ERWSD; $1.4M cost reductionGore/Deluge Lake Trailhead Parking/Restroom - - - - - - 400,000 - - - - - - - - - - Improvements to the Gore Creek/Deluge Lake trailhead to improve parking, safety, traffic flow and addition of a restroom facilityGore Valley Trail Fence Replacement at Dowd Junction - - 50,000 - - - - - - - - - - - - - - 2021: Replace wood fence along Gore Valley Trail in Dowd Junction in conjunction with CDOT wildlife fence projectGore Valley Trail Reconstruction - 25,000 - - 80,000 - 80,000 - 80,000 - 80,000 - 80,000 - 80,000 - 80,000 2020: $25K to complete Gore Valley Trail Reconstruction between W. Vail Conoco and Donovan Pavilion includes revegetation along West trail near Donovan Pavilion;East Vail Interchange Trailhead parking lot expansion - - - 200,000 - - - - - - - - - - - - 2022: Expanded parking lot at East Vail Interchange trailheadPedestrian Bride Reconstruction - - - - - - 400,000 - - 400,000 - - 400,000 - - 400,000 - 2025-2034: Systematic replacements of 8 pedestrian Vail bridges ($400K each)Bike Path Signage - - - 30,000 75,000 - - - - - - - - - - - - 2022-2023: Bike Path Signage: Enhancement of existing trail signage to improve etiquette, safety and wayfindingBooth Lake Trailhead Parking Restroom - - - 350,000 - - - - - - - - - - - - - 2020: Improvements to the parking area at the Booth Lake Trailhead. Addition of a permanent restroom facility to replace port‐o‐letsTOWN OF VAIL FIFTEEN YEAR BUDGETSUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCEREAL ESTATE TRANSFER TAX 8 October 6, 2020 - Page 33 of 168
Included in Project NarrativesNew ProjectProject Cost Increased And Moved to Future YearIncludes 2020 Projects Deferred to 2021 Project Removed20202020 Amended 2021 2022 2023 2024 2025 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035TOWN OF VAIL FIFTEEN YEAR BUDGETSUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCEREAL ESTATE TRANSFER TAX Bighorn Trailhead improvements - - - - - - - - - 250,000 - - - - - - - 2028: Improvements to the parking area at the Bighorn Trailhead to include acquisition of easements, improved trail entry, additional parking spPitkin Lake Trailhead parking - - - - - - - - - - - 250,000 - - - - - 2030: Improvements to the parking area at the Pitkin Lake Trailhead to include new restroom facilityNorth Recreation Path- Sun Vail to Pedestrian Bridge - 233,380 - - - - - - - - - - - - - - - 2020: $233K for North Recreation Bike Path reconstruction on North Frontage road between Sun Vail and the pedestrian Bridge to coincide with the Red Sandstone parking garage projectTotal Rec Paths and Trails- 1,627,283 263,563 2,180,000 755,000 - 880,000 - 80,000 650,000 80,000 250,000 480,000 - 80,000 400,000 80,000 Recreational FacilitiesNature Center Operations 90,000 90,000 90,000 90,000 90,000 90,000 90,000 95,000 95,000 95,000 95,000 95,000 95,000 100,000 100,000 100,000 100,000 Nature Center operating costs including $75K Walking Mountains contract and $15K for maintenance and utilitiesNature Center Capital Maintenance 145,292 145,292 5,165 38,690 - 8,064 - - - - - - - - - - - 2020: Wood siding and trim ($9.5K), window replacement ($10.3K), exterior door repairs ($7.6K); steep slope roofing replacement ($27.5K); signage ($17.2K), paths and walkways ($6.9K), timber stairway ($12.2K), shade structure reconstruction ($36.0K); 2021: replace benches and chairs ($5.2K); 2022: wood siding and trim repairs ($11.4K), open rail fencing replacement ($13.4K);2024: path and walkway repairs ($8.1K)Nature Center Redevelopment - 383,522 - 4,000,000 - - - - - - - - - - - - - 2020: $383.5K for further planning and design for a nature center remodel; 2022: Placeholder for new Nature Center buildingRecreation Facility Maintenance - 25,000 25,000 25,000 25,000 25,000 25,000 25,000 25,000 25,000 25,000 25,000 25,000 25,000 25,000 25,000 25,000 2020: Annual $25K for general RETT facility maintenanceGolf Clubhouse & Nordic Center - 33,824 - - - - - - - - - - - - - - - 2020: Final art purchases for Clubhouse and Nordic Center; art budget was 1% of original project budgetLibrary Landscape and reading area - - - 100,000 - - - - - - - - - - - - - 2022: Exterior landscaping and site work enhancements for an outdoor reading areaTotal Recreational Facilities235,292 677,638 120,165 4,253,690 115,000 123,064 115,000 120,000 120,000 120,000 120,000 120,000 120,000 125,000 125,000 125,000 125,000 EnvironmentalEnvironmental Sustainability523,736 475,962 523,736 523,736 534,211 534,211 544,895 544,895 555,793 555,793 566,909 566,909 578,247 578,247 589,812 589,812 601,608 Annual operating expenditures for Environmental department (4 FTEs); includes $40K for Clean up day, professional dues to organizations such as CC4CA, Climate Action Collaborative, etc. 2020 Energy Coordinator FTE requested; 10% reduction in operating expense and 0% merit impactRecycling and Waste Reduction Programs 152,500 217,545 122,500 122,500 122,500 122,500 122,500 128,625 128,625 128,625 135,000 135,000 135,000 141,750 141,750 141,750 145,000 2020: $10K to continue recycled art project; Reclass $7.5 Recycling Education from energy and transportation to Recycling Programs project code, new request $10K for single haul consultant; Love Vail website improvement ($30K); ; Annual expenditures: Green Team ($2.5K); Eagle County recycling hauls (reimbursed) $(25K); Zero Hero recycling at events ($25K); Actively Green contract ($40K); Recycling compliance, education, public art and compost pilot ($30K); 2019: Love Vail Phase website $100K, Waste Education $34.5K, Green Team $2.5K, Recycling and Compost $25K, Zero Hero $25K;Ecosystem Health 233,500 225,913 233,500 133,500 73,500 73,500 73,500 73,500 73,500 73,500 73,500 73,500 73,500 73,500 73,500 73,500 73,500 2020: CC4CA Retreat - host community ($3K); Sustainable Destination contract ($30K); Trees for Vail $5K; Strategic Plan completion and phase I rollout ($10K); Biodiversity study as outcome of open lands plan ($50K); Forest Ranger program ($33K); wildlife habitat improvements ($100K); 2019: Wildlife habitat program (NEPA study, field work) ($75K); Front Range Program $33K, Trees for Vail $5K, Sustainable Destination Contract $30k, CC4C Retreat $2.5K, Annual Wildlife Forum $2K; 2021: includes $45.9K for NEPA Bighorn sheet improvements project (2020 deferral)Energy & Transportation 72,500 72,500 170,000 47,500 47,500 47,500 47,500 47,500 47,500 47,500 47,500 47,500 47,500 47,500 47,500 47,500 47,500 2020: E-bike pilot program research ($25K); Annual expenditures: Energy Smart Colorado partnership contract ($40K); Sole Power coordination ($7.5K); 2021-2024: Energy Smart Partnership contract ($40K), Sole Power (7.5K)Streamtract Education/Mitigation 50,000 81,800 50,000 50,000 50,000 50,000 50,000 55,000 55,000 55,000 55,000 55,000 55,000 60,000 60,000 60,000 60,000 2020: $50K annual streamtract education programming such as "Lunch with Locals", landscape workshops, City Nature Challenge and storm drain art; 2020 includes $31.8K for project Re-wildWater Quality Infrastructure 1,000,000 250,000 1,750,000 - - - - - - - - - - - - - - 2020: Continue water quality improvement to Gore Creek; Stormwater site specific water and water quality construction projects as part of "Restore the Gore"; 2021: $1.0M plus $750K deferred from 2020 Streambank Mitigation 400,000 680,782 200,000 100,000 100,000 100,000 - - - - - - - - - - - 2020-2024 Continuation of Riparian Site specific construction projects for Water Quality Strategic Action Plan ($648.3K) includes 2018 grant awards continued in 2020 for GoCo grant ($39K) and Fishing is Fun grant ($30K)- See carryforward of grant revenue above.Gore Creek Interpretive Signage 81,000 152,450 - - - - - - - - - - - - - - - 2020: $71.5K for Phase I of Gore Greek Interpretive signage (design); $81K for phase II of Gore Creek Interpretive Signage includes installation of "story stations" and interpretive picnic table tops.PW Solar Project 1,100,000 - 1,100,000 - - - - - - - - - - - - - - 2021: Installation of solar panels at Public Works Shops deferred from 2020Open Space Land Acquisition 250,000 - 500,000 250,000 250,000 250,000 250,000 250,000 250,000 250,000 250,000 250,000 250,000 250,000 250,000 250,000 250,000 2022-2025: $250K annual set aside for purchase of open space; 2021 includes additional $250K deferred from 2020Total Environmental3,863,236 2,156,952 4,649,736 1,227,236 1,177,711 1,177,711 1,088,395 1,099,520 1,110,418 1,110,418 1,127,909 1,127,909 1,139,247 1,150,997 1,162,562 1,162,562 1,177,608 ArtPublic Art - Operating 130,771 130,771 130,771 133,386 136,054 138,775 141,551 145,797 150,171 154,676 159,317 164,096 169,019 174,090 179,312 184,692 190,232 Art in Public Places programming and operationsPublic Art - General program / art 60,000 60,000 598,022 60,000 60,000 60,000 60,000 60,000 60,000 60,000 60,000 60,000 60,000 60,000 60,000 60,000 60,000 To purchase sculptures, artwork, art programs and events; remainder is re-appropriated each year to accumulate enough funds.2021: $60K for annual art programs and $538K 2020 deferral of accumulated funds Public Art - Winterfest 30,000 56,094 30,000 30,000 30,000 30,000 30,000 30,000 30,000 30,000 30,000 30,000 30,000 30,000 30,000 30,000 30,000 2020: $24.1K for Winterfest, $2K for damaged ice sculpture reimbursement; Winterfest $30K per yearArt Space - 37,544 - - - - - 2019: Design phase for Ford Park art space- see corresponding donation from East West aboveTotal Art220,771 284,409 758,793 223,386 226,054 228,775 231,551 235,797 240,171 244,676 249,317 254,096 259,019 264,090 269,312 274,692 280,232 CommunityCouncil Contribution: Betty Ford Alpine Garden Support 71,094 71,094 71,094 72,516 72,516 72,516 73,966 73,966 73,966 75,446 75,446 75,446 76,954 76,954 76,954 78,494 78,494 Annual operating support of the Betty Ford Alpine Gardens; annual increase to follow town's general operating annual increaseCouncil Contribution: Eagle River Watershed Support 40,000 40,000 40,000 40,800 40,800 40,800 41,616 41,616 41,616 42,448 42,448 42,448 43,297 43,297 43,297 44,163 44,163 Annual support of the Eagle River Watershed Council programs Council Contribution: Adopt A Trail 5,100 5,100 - - - - - - - - - - - - - - - Adopt A Trail Council Contribution for trails in or bordering the TownTotal Contributions116,194 116,194 111,094 113,316 113,316 113,316 115,582 115,582 115,582 117,894 117,894 117,894 120,252 120,252 120,252 122,657 122,657 VRD-Managed Facility ProjectsRecreation Enhancement Account 168,317 541,665 170,000 171,700 173,417 175,151 176,902 178,671 180,458 182,263 184,085 185,926 187,785 189,663 191,560 193,475 195,410 Annual rent paid by Vail Recreation District; to be re-invested in asset maintenance ($168,317), This amount will not be spent in 2020, but not removing because this account reserve is a term of the lease with VRDGolf Clubhouse - - 20,260 - - 12,751 86,306 47,745 - 22,591 44,402 13,865 - - - 2021: Wood Trim repairs ($20.2K); 2024: Roof maintenance ($12.8K); 2025: Circulation Pumps ($83.3K); 2026: Clubhouse wood stucco and trim ($47.8K)Athletic Field Restroom/Storage Building - - - 1,000,000 - 2023: Placeholder for the replacement of existing restroom/concession with new 2000 sq. ft. restroom/storage buildingGolf Course - Other 494,636 722,509 135,482 41,273 31,295 2,484 - 178,867 3,781 23,887 - 62,787 1,028,303 44,784 - - - 2020: $227K to complete reconstruction of maintenance building, parking and asphalt repairs, and drainage improvements; 2020: chain link-netting hybrid safety fence ($230K); complete asphalt repairs ($75K); repair wood trim on maintenance building ($25.8K), privacy fence repairs($2.2K), replace roof ($161.2K); 2021:course streambank restoration ($73.8K), maintenance building, HVAC unit ($17.7K), maintenance building heater ($8.9K), maint. building furnace ($9.8M); 2022: VRD shared cost for 1st hole Timber Path planking ($38.0K), asphalt repairs ($3.3K); 2023: Clubhouse walkways($12.4K); Clubhouse drain pans ($18.9K); 2024: Maintenance privacy repairs ($2.5K); 2031 includes storage building infrastructureDobson Ice Arena - 161,023 486,861 - 53,862 16,127 92,105 84,440 90,755 10,127 305,856 44,296 120,873 126,428 278,141 - - 2020: Reappropriate to complete pavers and roof repairs ($161K); 2021: Changing Rooms ($78.8), windows replacement ($74.3), heat pumps ($6.3K), restroom remodel ($78.7K), rebuild of electrical system ($144.2K), boiler room upgrades ($55K), steel gate ($14.3K), exterior lighting ($22.9), exterior wood trim ($9.3K); Repairs to exterior doors ($5.5K); exhaust stack repairs ($2.9K); 2023: grading and drainage repairs ($9.3K), rockwall repair ($15K), brick paver repairs ($16.9K), central air upgrades ($12.5K); 2024: Wood trim repairs ($10.4), chemical feed system repairs ($5.6K); 2025: Boiler and circulation system ($59.3K), Water filtration issues ($21.2K); Hot water storage tank ($29.5K)Ford Park / Tennis Center Improvements 91,467 163,467 - 16,797 21,137 - 41,581 1,090,053 10,588 - - 16,529 17,024 53,831 22,804 - - 2020: $72K for replace gutters ($10.0K), Stain wood siding of concessions ($6.0K) and restrooms ($6.0K), restroom remodel (50K); Repair exterior doors ($9.6K); replace furnace, hot water tank, baseboards ($47.8K), replace windows ($24K); Pickleball Feasibility Study ($10K); 2022: Wood Siding ($3.9K); Concession/Restroom siding ($12.9K); Drainage ($13.3K); Exterior Doors ($4.6K); 2025: Wood siding and windows ($41.6K); 2026 includes a rebuild of tennis courts, retaining walls, and court fencing9 October 6, 2020 - Page 34 of 168
Included in Project NarrativesNew ProjectProject Cost Increased And Moved to Future YearIncludes 2020 Projects Deferred to 2021 Project Removed20202020 Amended 2021 2022 2023 2024 2025 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035TOWN OF VAIL FIFTEEN YEAR BUDGETSUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCEREAL ESTATE TRANSFER TAX Athletic Fields - 6,000 109,716 123,510 - 8,708 76,991 - 19,512 - 4,012 8,925 - 13,182 9,753 - - 2020: $11.7K for sealcoat and crack fill in parking lot; 2021: Coat exterior gypsum board ($3.7K), Repaved parking lot ($8K), Irrigation System ($100K) 2022: Grading and drainage repairs ($136.9K), paint wood trim ($4.5K), paint wood structure ($6.8K); 2024: Asphalt parking lot repairs ($8.7K); 2025: asphalt parking lot ($77K)Gymnastics Center - 258,608 - 47,550 - - 109,928 - - - - 254,539 - - - - - 2020: $258.6K for the installation of a new cooling system; 2021: Restroom remodel ($42.6K); 2025: Furnace ($20.9K), Elevator ($20.9K); waterproof roof ($62.4K); signage and rd. access ($27.1K); concrete stairs and walkways (3.0K)Total VRD-Managed Facility Projects754,419 1,853,271 922,319 400,830 1,279,710 215,221 583,813 1,579,776 305,095 238,867 493,954 573,002 1,398,387 441,753 502,258 193,475 195,410 Total Expenditures 8,264,660 10,302,751 10,523,469 11,203,373 7,095,450 5,453,948 6,868,375 6,789,271 5,458,531 5,965,449 5,526,255 6,239,487 6,823,175 5,478,351 5,699,472 5,780,863 5,547,903 Other Financing Sources (Uses)Transfer from Capital Project Fund 3,000 - - - - - - - - - - - - - - - Revenue Over (Under) Expenditures (1,665,494) (3,161,041) (4,007,261) (4,560,658) (325,746) 1,455,152 186,363 404,914 1,879,376 1,529,302 2,125,745 1,576,850 1,156,627 2,665,004 2,621,086 2,719,742 3,136,655 Beginning Fund Balance 3,980,987 14,675,979 11,514,938 7,507,677 2,947,019 2,621,274 4,076,4254,262,788 4,667,701 6,547,077 8,076,380 10,202,125 11,778,974 12,935,601 15,600,606 18,221,691 20,941,433Ending Fund Balance2,315,492$ 11,514,938$ 7,507,677$ 2,947,019$ 2,621,274$ 4,076,425$ 4,262,788$ 4,667,701$ 6,547,077$ 8,076,380$ 10,202,125$ 11,778,974$ 12,935,601$ 15,600,606$ 18,221,691$ 20,941,433$ 24,078,088$ 10 October 6, 2020 - Page 35 of 168
Included in Project NarrativesNew ProjectProject Cost Increased And Moved to a Different YearProject Removed or Cost Reduction2020 20202020 Amended Forecast 2021 2022 2023 2024 2025 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035Revenue2%Total Sales Tax Revenue: 28,524,000$ 16,800,000$ 18,600,000$ 18,630,000$ 20,493,000$ 22,542,300$ 24,796,500$ 27,276,000$ 28,639,800$ 30,071,790$ 31,575,380$ 33,154,148$ 34,811,856$ 36,552,449$ 38,380,071$ 40,299,075$ 42,314,028$ 44,429,730$ 2021 based on "Crisis" level (overall 40% decrease from 2019 actuals; flat with 2020 forecast); 2023-2025 includes 10% year over year growth with and 75/25 split; 2025 based on a 15% increase in sales tax; 2026-2035 based on 5% year over year increase Sales Tax Split between General Fund & Capital Fund62/38 62/38 62/38 80/20 80/20 75/25 75/25 75/25 62/38 62/38 62/38 62/38 62/38 62/38 62/38 62/38 62/38 62/38Sales Tax - Capital Projects Fund 10,839,000$ 5,376,000$ 5,952,000$ 3,726,000$ 4,098,600$ 5,635,575$ 6,199,125$ 6,819,000$ 10,883,000$ 11,427,662$ 11,998,644$ 12,598,124$ 13,228,053$ 13,889,479$ 14,583,975$ 15,313,196$ 16,078,879$ 16,882,845$ 2021 based on "Crisis" level and a reduced "split" of 20% to CPFUse Tax 2,220,000 1,800,000 1,800,000 2,750,000 2,200,000 2,244,500 2,289,890 2,336,188 2,383,412 2,431,580 2,480,711 2,530,826 2,581,942 2,634,081 2,687,263 2,741,508 2,796,838 2,853,275 2021 flat with 2020 plus Marriott Residence Inn, Park meadows and Elevate projects; 2022 flat with 2020; 2023-2023 based on 2% annual increaseFranchise Fee190,000 190,000 193,800 197,676 201,630 205,662 209,775 213,971 218,250 222,615 227,068 231,609 236,241 240,966 245,785 250,701 255,715 1% Holy Cross Franchise Fee approved in 2019; 2022-2035 based on 2% annual increaseFederal Grant Revenue 700,000 - - - - - - - - - - - - - - - - - 2020: Reduce Federal grant reimbursement for Bridge Rd Bridge. This grant was originally scheduled to be received in two partial payments ($300K in 2019 and $700K in 2020) however the town received full payment in 2019Other State Revenue 1,617,287 1,967,287 1,967,287 - - - - - - - - - - - - - - - 2020: $350K CDOT 50% grant for bus transportation management system (see corresponding expenditure for $700K below); 1.09M FASTER grant for electric bus charges; $525,287 CDOT bus grant;Lease Revenue 164,067 164,067 164,067 164,067 164,067 164,067 172,270 180,884 180,884 180,884 189,928 189,928 189,928 199,424 199,424 199,424 199,424 199,424 Per Vail Commons commercial (incr. every 5 years); adjusted to remove residential lease revenue ($38K)Project Reimbursement - 79,676 79,676 1,500,000 - - - - - - - - - - - - - - 2020: $29,676 for traffic impact fee reimbursement from VVMC/Frontage Rd projects, $50K use of Holy Cross funds for Big Horn Rd Intermountain project; 2021: $1.5M from traffic impact fee from Vail Health for Vail Health/ Frontage Road ProjectTimber Ridge Loan repayment 460,842 460,842 460,842 463,086 463,043 462,999 462,955 462,910 462,864 462,817 462,770 462,722 462,673 462,624 462,574 462,520 - - $28.5K interest on $1.9M loan to TR; Principal and interest on $8M loan to Timber Ridge Fund; Loan is paid off in 2033Earnings on Investments and Other 368,970 368,970 368,970 38,978 149,699 110,928 42,107 19,330 14,981 2,604 11,876 28,567 57,429 83,321 76,795 70,984 52,404 118,376 2021: 0.7% returns assumed on available fund balanceTotal Revenue 16,370,166 10,406,842 10,982,842 8,835,931 7,273,085 8,819,699 9,372,009 10,028,087 14,139,111 14,723,797 15,366,545 16,037,234 16,751,635 17,505,170 18,250,997 19,033,418 19,378,246 20,309,635 ExpendituresFacilitiesFacilities Capital Maintenance 372,500 502,917 502,917 523,500 489,500 615,000 469,500 450,000 463,500 477,405 491,727 506,479 521,673 537,324 553,443 570,047 587,148 604,762 2020: Includes $130.4K to complete TM residence upgrades; PW garage door replacements ($50K), transit station skylight replacement ($50K); In general this line item covers various repairs to town buildings including the upkeep of exterior (roofing, siding surfaces, windows, doors), interior finishes (paint, carpet, etc.), and mechanical equipment (boilers, air handlers, etc.); 2021: garage door replacements ($50K), PW boiler replacement ($20K), 2nd phase of transit center skylight replacement ($50K), Buzzard Park repairs ($41K); 2022: Fire Station interior paint ($35K), Library Skylight maintenance ($150K), PW roof repairs ($50K), Phase 3 of transit center skylight replacement ($50K); 2023: Fire Station II exhaust extraction system ($75K), library air handling replacement ($125), Bus barn gradient tube replacement ($50K); 2024: PW 30% roof replacement ($75K), Buzzard Park repairs ($75K), Buzzard Park roof repairs ($50K), transit office windows and doors ($25K), PW overhead garage door ($50K), PW carpet replacement ($50K)Municipal Complex Maintenance 873,000 1,011,750 500,000 255,000 335,000 205,000 260,000 250,000 257,500 265,225 273,182 281,377 289,819 298,513 307,468 316,693 326,193 335,979 2020: Includes $138.8K for municipal building upgrades, repairs, and maintenance; Comm Dec Remodel ($75K); Replace Admin building air handlers ($250K), Comm Dev roof replacement ($125K), Comm Dev interior flooring replacement ($25K), PD balcony repairs ($50K), PD boiler replacement ($45K), replace PD air handling units ($75K), replace PD rooftop units ($125K); 2021:Admin Upper level system installation ($175K), PD Stucco patching and painting ($40K), PD wood siding replacement ($30K); 2022: Replace HR heat system ($100K); 2020: PD locker room and restroom repairs ($50K), Comm Dev window replacement ($100K), Comm Dev interior wall and ceiling maintenance ($30K); 2023: Comm Dev boiler replacement ($100K), Comm Dev air handler replacement ($75K); 2024: PD roof replacement ($150K), PD boiler tube repairs ($50K); 3% annual increase 2025-2035Welcome Center/Grandview Capital Maintenance 38,000 94,704 94,704 100,000 25,000 25,000 50,000 25,000 25,750 26,523 27,318 28,138 28,982 29,851 30,747 31,669 32,619 33,598 2020: $56.7K for final bills for furniture replacement at the Grandview, $38K Annual Maint; 2021: $100K Furniture replacement in Vail Village Welcome Center; 2024: furniture upgrades ($50K); 3% annual increase 2026-2035Donovan Pavilion 120,000 125,000 125,000 721,000 - - - - - - - - - - - - - - 2020: $5K to be used towards HVAC relocation design; 2020 includes $75K for design & planning of HVAC Replacement and relocation at Donovan Pavilion; 2021: Relocation of HVAC ($721K)Snowmelt Boilers 500,000 500,000 500,000 500,000 500,000 500,000 - - - - - - - - 500,000 - - - 2020-2023: Replacement of TRC 8 boilers (2 per year); 2032: Boiler Replacement placeholderPublic Works Shops Expansion 9,500,000 2,403,325 2,403,325 17,200,000 - - - - - - - - - - - - - - Expansion and remodel of the Public Works shop complex as outlined in an updated public works master plan (previously completed in 1994). The plan will ensure shop expansions will meet the needs of the department and changing operations; 2019-2020: Phase I includes demo and reconstruction of a two story streets building; retaining wall construction, new cinder building, relocation of the green house building, and a vertical expansion allowance for future building options. Proposed bond financing in 2021 included belowArabelle Snowmelt Boilers - - - - - 190,000 - - - - - - - - - - - - 2023: Shared expense with Arrabelle for streetscape heat; Boiler replacementPublic Works Building Maintenance - 300,000 300,000 - - - - - - - - - - - - - - - 2020: $300K to replace two HVAC units at Public WorksTotal Facilities11,403,500 4,937,696 4,425,946 19,299,500 1,349,500 1,535,000 779,500 725,000 746,750 769,153 792,227 815,994 840,474 865,688 1,391,659 918,408 945,961 974,339 ParkingParking Structures 697,000 697,000 697,000 795,000 785,000 940,000 1,040,000 900,000 927,000 954,810 983,454 1,012,958 1,043,347 1,074,647 1,106,886 1,140,093 1,174,296 1,209,525 2020-2035: Various repairs including deck topping replacement, expansion joint repairs, ventilation, HVAC, plumbing and other structural repairsParking Entry System / Equipment - 227,161 227,161 850,000 - - - - - - 1,045,500 - - - - - - 1,285,965 2020: $125.1K for additional on-foot parking payment kiosks; $102K late 2019 parking bill to upgrade parking system; 2022: Total cost estimated at $1.3M and includes parking system savings of $1.25K; RSES savings of $250K plus new funding of parking equipment ($850K) Red Sandstone Parking Structure (VRA) - 1,308,936 1,058,936 - - - - - - - - - - - - - - - 2020: $1.3M to complete New Red Sandstone Parking Structure. This project includes all landscaping and parking space monitoring system; Construction of 4 level parking structure at Red Sandstone Elementary school, with contributions from Vail Resorts ($4.3M) and Eagle County School District ($1.5M); Remainder to be reimbursed by VRAParking Structure Camera systems 1,000,000 - - - - - - - - - - 2,500,000 - - - - - - Installation of camera systems for both safety and vehicle counts at Vail Village and Lionshead to mirror new system at Red Sandstone (Deferred until 2029)Lionshead Parking Structure Landscape Renovations (VRA) - 30,291 30,291 - - - - - - - - - - - - - - - 2020: complete landscaping at the Lionshead parking structure ($30.3K);Total Parking1,697,000 2,263,388 2,013,388 1,645,000 785,000 940,000 1,040,000 900,000 927,000 954,810 2,028,954 3,512,958 1,043,347 1,074,647 1,106,886 1,140,093 1,174,296 2,495,490 TransportationBus Shelters 230,000 230,000 230,000 30,000 30,000 30,000 30,000 30,000 30,000 30,000 30,000 30,000 30,000 30,000 30,000 30,000 30,000 30,000 Bus shelter annual maintenance; 2020 includes Lionshead transit center Westbound Bus shelterReplace Buses 6,900,000 6,811,642 6,811,642 - - 6,000,000 2,200,000 - - - - - - 9,400,000 8,600,000 11,100,000 - - 2020: Transfer total of $350K of savings (2019 savings of $261.6K and 2020 savings of $88.4K) to be used towards the town's portion of the bus transit management system; 7 buses for replacement at $905K each, plus 5 charging stations at $50K each, and $30K for additional power chargers; 2023: Replace 6 buses with electric buses; 2024: Replace 2 electric buses; 2031-2033: Bus replacement placeholders based on average lifeTOWN OF VAIL FIFTEEN YEAR BUDGETSUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCECAPITAL PROJECTS FUND 11 October 6, 2020 - Page 36 of 168
Included in Project NarrativesNew ProjectProject Cost Increased And Moved to a Different YearProject Removed or Cost Reduction2020 20202020 Amended Forecast 2021 2022 2023 2024 2025 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035TOWN OF VAIL FIFTEEN YEAR BUDGETSUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCECAPITAL PROJECTS FUNDBus Transportation Management System - 700,000 700,000 - - - - - - - 1,000,000 - - - - - - 1,200,000 2020: $700K for a new bus transportation mgmt. system. This includes a $350K 50% CDOT grant and $350K savings from "Replace Buses" project to upgrade bus transportation system; $350K CDOT grant; 2028: Replacement of bus mgmt. system based on 8 year life.Traffic Impact Fee and Transportation Master Plan Updates - 30,000 30,000 300,000 - - - - - - - - - - - - - - 2020: Re-appropriate $30K to perform traffic counts; 2021: Update Vail transportation master plan pending the outcome of the West Vail Master PlanHybrid Bus Battery Replacement - - - 165,000 - - - - 360,000 - - - 540,000 - 180,000 - - 2023: Scheduled replacement placeholder; Estimated life of 6 years; While batteries are passed their lifecycle replacement has not been needed as of yet; Electric bus chargers and electrical service rebuild 1,375,000 1,375,000 1,375,000 - - - 400,000 - - - - - 400,000 - 600,000 - - - 2020: To construct electric bus charging station and electrical service infrastructure at Lionshead and Vail Village Transit centers; $1.1M in grant revenue will offset cost of this project; 2024,2030,2032: New charging station placeholders for additional electric buses added to fleetTotal Transportation8,505,000 9,146,642 9,146,642 495,000 30,000 6,030,000 2,630,000 30,000 390,000 30,000 1,030,000 30,000 970,000 9,430,000 9,230,000 11,310,000 30,000 1,230,000 Road and BridgesCapital Street Maintenance 1,345,000 1,345,000 800,000 1,225,000 1,405,000 1,350,000 1,475,000 1,350,000 1,390,500 1,432,215 1,475,181 2,240,000 2,200,000 1,600,000 1,475,000 1,519,250 1,564,828 1,611,772 On-going maintenance to roads and bridges including asphalt overlays, patching and repairs; culverts; 2022/2023 includes asphalt and mill overlay ($575K); 2024 includes surface seal ($190K); asphalt mill overlay ($565K); 2029-2031 include large overlay projectsStreet Light Improvements 75,000 144,945 144,945 75,000 75,000 75,000 75,000 75,000 80,000 80,000 80,000 80,000 80,000 85,000 85,000 85,000 85,000 85,000 Town-wide street light replacement; Slifer Plaza/ Fountain/Storm Sewer - 156,593 156,593 - - - - - - - - - - - - - - - 2020: Re-appropriate to continue repairs to Silfer Plaza fountain reconstruction and storm sewers ($157K)Neighborhood Bridge Reconstruction 350,000 48,186 48,186 - - - - - - - - - 1,000,000 - - - - 1,000,000 2020: $28.2K for final Lupine Bridge repairs and Bridge Road bridge repair bills; 2030/2035: Placeholder for Bridge ReconstructionVail Health / TOV Frontage Road improvements - 30,131 30,131 9,000,000 - - - - - - - - - - - - - - 2020: Complete design phase of Frontage Rd. improvements ($30.1K); 2021: VH plans for expansion; Improvements would span from LH Parking structure to Municipal building; $7.5M funded by VRA in 2021, Traffic impact fee ($1.5M), Timing of this project is pending the Civic Center Master PlanSouth Frontage Rd Lionshead Medians (VRA) - - - - - - - - 6,000,000 - - - - - - - - - Improvements to the South Frontage Rd Medians in Liosnhead (VRA reimbursement)Neighborhood Bridge Repair 350,000 48,186 48,186 - - 1,500,000 - - 400,000 - - - 400,000 - - - 400,000 - 2023: Replace Bighorn Rd Bridge bridge rails and culvert headwalls ($800K); Repairs to Nugget Plan bridge rails to meet current safety standards ($350K); Replace Lupine Drive Bridge guardrail to meet current safety standards ($350K)Seibert Fountain Improvements - 358,000 358,000 - - - - - - - - - - - - - - - 2020: $358K for Fountain software system and valve upgrades at Seibert FountainNeighborhood Road Reconstruction - 321,840 321,840 1,500,000 - - - - - 1,000,000 - - - - - 1,000,000 - - 2020:East Vail major drainage improvements ($321.8K); 2021: East Vail road Major Drainage Improvements construction ($1.5M); 2027/2033: East Vail drainage improvements per drainage master planWest Lionshead Circle Crosswalks (VRA) - 75,000 75,000 - - - - - - 650,000 - - - - - - - - 2020: $75K for crosswalk at Lionshead placeMill Creek Heated Walk - 100,580 100,580 - - - - - - - - - - - - - - - 2020: $100.6K for final project bills; TOV portion of 50/50 shared project with homeowners for heated sidewalk at Kendell Park/Mill Creek ($125K). This project will be managed by the HOA at an estimated total cost of $150K. East Vail Interchange Underpass Sidewalk 500,000 - - - - - - - - 500,000 - - - - - - - - 2027: Request from the Planning and Environmental Commission to construct a pedestrian sidewalk beneath the East Vail interchange; pedestrian count study at the underpass is recommended to be completed before the start of this project. Project deferred from 2020 to 2027Vail Village Streetscape/Snowmelt Replacement - - - 1,250,000 - 1,500,000 1,500,000 - - - - - - - - - - - Replacement of 18 yr. old streetscape and snowmelt infrastructure in Vail Village Vail Road Sidewalk Construction - - - - - - - 650,000 - - - - - - - - - - 2025: Sidewalk construction on Vail Rd. between Beaver Damn and Forest Rd. Buffher Creek Rd Turn lane - - - 100,000 1,000,000 - - - - - - - - - - - - - 2021/2020: Add a turn lane along South Frontage Rd at Buffher Creek Rd to accommodate growing traffic needsBooth Falls Rd Turn lane - - - 1,100,000 - - - - - - - - - - - - - - 2021: Add turn lanes along South Frontage Rd at Booth Falls to accommodate the growing traffic needs at Vail Mtn School; Expected cost share with VMS (not included above at this time)East Mill Creek Culvert Replacement - - - - - - - 650,000 - - - - - - - - - - 2025: Replace the metal pipe culvert from Vail Valley drive from Gold Peak to Manor VailSandstone Creek Culvert Replacement at Vail View - - - - - - - 650,000 - - - - - - - - - - 2025: Replace the metal pipe culvert at Sandstone Creek and Vail View DriveLionshead Streetscape/Snowmelt Replacement (VRA) - - - - - 1,500,000 1,500,000 - - - - - - - - - - - 2023-2024: Replacement of 18 yr. old streetscape and snowmelt infrastructure in LionsheadTotal Road and Bridge2,620,000 2,628,461 2,083,461 14,250,000 2,480,000 5,925,000 4,550,000 3,375,000 7,870,500 3,662,215 1,555,181 2,320,000 3,680,000 1,685,000 1,560,000 2,604,250 2,049,828 2,696,772 ContributionsChildren's Garden of Learning-Capital 20,000 52,500 52,500 20,000 20,000 20,000 20,000 20,000 20,000 20,000 20,000 20,000 20,000 20,000 20,000 20,000 20,000 20,000 2020: $20K Annual contribution for capital maintenance and improvements; $32.5K unused 2019 annual contribution for fence around front yard due to delays in CDOT easement;Total Contributions20,000 52,500 52,500 20,000 20,000 20,000 20,000 20,000 20,000 20,000 20,000 20,000 20,000 20,000 20,000 20,000 20,000 20,000 TechnologyTown-wide camera system 22,000 22,000 22,000 22,000 22,000 22,000 22,000 100,000 25,000 25,000 25,000 25,000 25,000 25,000 25,000 25,000 25,000 25,000 $22K Annual maintenanceAudio-Visual capital maintenance 118,000 118,000 118,000 18,000 18,000 18,000 18,000 18,000 18,000 150,000 20,000 20,000 20,000 20,000 20,000 20,000 20,000 20,000 $18K annual maintenance / replacement of audio-visual equipment in town buildings such as Donovan, Municipal building, Grand View, LH Welcome Center; 2020: $100K Welcome Center video wall replacementDocument Imaging 50,000 50,000 50,000 50,000 50,000 50,000 50,000 50,000 100,000 50,000 50,000 50,000 100,000 50,000 50,000 50,000 50,000 50,000 Annual maintenance, software licensing, and replacement schedule for scanners and servers includes $2.5K for LaserficheSoftware Licensing 496,123 566,401 566,401 580,000 580,000 580,000 580,000 580,000 580,000 580,000 580,000 580,000 580,000 580,000 580,000 580,000 580,000 580,000 2020: $70.3K to complete asset mgmt. system; Annual software licensing and support for town wide systems; 2020 also includes Upgrade Microsoft products on all equipment; renewal of licenses; $3K per year increase from original 5 year plan due to additional software products;Hardware Purchases 175,000 187,723 187,723 50,000 50,000 50,000 50,000 50,000 50,000 50,000 50,000 50,000 50,000 50,000 50,000 50,000 50,000 50,000 2020: $12.7K for final workstation replacement bills; Time Clock Replacement ($125K); workstation replacements ($50K); 2021-2025: $50K for workstation replacements (20-25 per year)Website and e-commerce 86,500 136,500 136,500 86,500 60,000 60,000 60,000 60,000 150,000 60,000 60,000 60,000 60,000 60,000 150,000 60,000 60,000 60,000 2020: $50K for new Vailgov.com website framework and website upgrades; Internet security & application interfaces; website maintenance $12K; Vail calendar $24K; domain hosting $15K; web camera streaming service $24KFiber Optics / Cabling Systems in Buildings 150,000 150,000 150,000 500,000 50,000 50,000 50,000 50,000 500,000 50,000 50,000 50,000 50,000 50,000 50,000 500,000 50,000 50,000 2020: Fiber Optics Connection from Muni Building to West Vail fire station ($150K) ; 2021: Add additional fiber infrastructure to connect critical IT equipment locations including the Village parking structure; the Muni Building; LH Parking Structure; and the West Vail Fire Station ; 2022-2035: Repair, maintain & upgrade cabling/network Infrastructure $50K; Also includes placeholder for additional fiber infrastructure growthNetwork upgrades 200,000 220,256 220,256 100,000 30,000 30,000 30,000 100,000 30,000 30,000 30,000 100,000 30,000 30,000 30,000 30,000 30,000 30,000 Computer network systems - replacement cycle every 3-5 years; 2020 Firewalls ($60K), External Wireless System ($50K), TOV Switches and Router Replacements/Upgrades ($90K)Data Center (Computer Rooms) 30,000 1,088,840 1,088,840 30,000 30,000 30,000 30,000 30,000 30,000 100,000 30,000 30,000 30,000 30,000 30,000 30,000 500,000 30,000 2020: $1.1M to continue Data Center Remodel at Station 3 includes hyper-converged infrastructure (HCI) equipment $750K and Cooling/UPS system upgrade for data center in Muni building $128K; $30K annual maintenanceData Center equipment replacement and generator - 159,406 159,406 - - - - - - - - - - - - - - - 2020: Final bills to replace data center server infrastructure; upgrade and replace emergency generator to increase capacity Broadband (THOR) 94,800 94,800 94,800 94,800 94,800 94,800 94,800 94,800 150,000 100,000 100,000 100,000 100,000 100,000 100,000 100,000 100,000 100,000 2020-2024: $94.8K annual broadband expenses, potential future revenuesBus Camera System 15,000 15,000 15,000 - - 15,000 - - - - - - - - - - - - $15K for Installation of software and cameras in buses;Business Systems Replacement 120,000 180,000 180,000 30,000 - 30,000 - - 100,000 30,000 30,000 30,000 30,000 30,000 400,000 30,000 30,000 30,000 2020: $60K for new STR and sales tax system; Energy Mgmt. Software ($25K); Housing Database software ($40K); HR Performance mgmt. system ($55K); 2021 and 2023: $30K every other year for parking system upgrades; Total Technology1,557,423 2,988,926 2,988,926 1,561,300 984,800 1,029,800 984,800 1,132,800 1,733,000 1,225,000 1,025,000 1,095,000 1,075,000 1,025,000 1,485,000 1,475,000 1,495,000 1,025,000 Public Safety 12 October 6, 2020 - Page 37 of 168
Included in Project NarrativesNew ProjectProject Cost Increased And Moved to a Different YearProject Removed or Cost Reduction2020 20202020 Amended Forecast 2021 2022 2023 2024 2025 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035TOWN OF VAIL FIFTEEN YEAR BUDGETSUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCECAPITAL PROJECTS FUNDPublic Safety System / Records Mgmt. System (RMS) 50,000 113,000 113,000 50,000 50,000 50,000 50,000 50,000 50,000 50,000 50,000 50,000 50,000 50,000 50,000 50,000 50,000 50,000 2020:$63K for remaining two payments for PD SQL licensing; $50K Annual capital maintenance of "County-wide "Computer Aided Dispatch/Records Mgmt. System"; includes patrol car and fire truck laptops and software used to push information to TOV and other agencies; TOV portion of annual Intergraph software maintenance;Public Safety Equipment 58,831 58,831 58,831 170,808 101,548 101,548 101,548 101,548 150,000 100,000 100,000 100,000 100,000 100,000 200,000 150,000 150,000 150,000 2020: $26K bullet proof vests (8) for Special Ops Unit (SOU); $5.8K replace handheld citation device with in car computer interface; $4.6K for "Stop Stick" tire deflation devices for patrol cars; $22.2K for an unmanned aircraft system (UAS), or drone with thermal detection for use by both police and fire. The cost also covers "pilot" training and maintenance; 2021: Replacement of body worn camera program and storage software mgmt. system, tasers, and holstersFire Safety Equipment 40,000 10,800 10,800 25,000 99,000 - - 345,000 50,000 368,000 130,000 - 175,000 - - - - 400,000 2020: $2.8K for final equipment dryer bills; Confined space equipment $8K (reduced from $15K); 2021: Wildland personnel protection equipment ($25K) deferred from 2020; 2022: Potential legislative mandate to replace PPE with PFOA free PPE; 2025-2035: Placeholders for future fire equipment replacement and upgradesThermal Imaging Cameras 12,000 8,000 8,000 - 12,000 - - - - - 15,860 - - 17,100 17,600 - 18,650 - For the purchase of 3 cameras (2019,2020,2022) which will allow firefighters to see through areas of smoke, darkness, or heat barriers; 2028/2031/2032/2024: Placeholders for thermal camera replacementFire Station Alert System 198,000 - - - 230,000 - - - - - - - - - - - - - 2022: Fire Station Alerting System to improve response times. This system will work with the Dispatch system and the timing is being coordinated with Eagle River Fire. Deferred $198K from 2020Fire Truck Replacement - - - 880,000 1,700,000 400,000 - - - - 1,065,000 - 1,129,000 - - - - - 2021: Replacement of Engine I purchased in 2011; 2022: Replacement of Ladder truck (aerial apparatus) purchased in 2000; 2023: Type 3 Truck (heavy wildland engine); 2028/2030 Replacement of Fire Engines based on vehicle lifeTotal Public Safety358,831 190,631 190,631 1,125,808 2,192,548 551,548 151,548 496,548 250,000 518,000 1,360,860 150,000 1,454,000 167,100 267,600 200,000 218,650 600,000 Community and Guest Service Children's Garden of Learning Facility- - - - - - - - 6,000,000 - - - - - - - - - 2026: New permanent Children's Garden of Learning facilityChildren's Garden of Learning Temporary Facility Relocation 335,000 335,000 2,000,000 - - - - - - - - - - - - - - 2020: Design for temporarily relocation of the Children's Garden of Learning ($335K); 2021: Children's' Garden of Learning temporarily facility ($1.5M)Energy Enhancements - 223,847 223,847 - - - - - - - - - - - - - - - 2020: Electric car charges and infrastructure at various town locations and Holy Cross transformer ($223.8K)Pedestrian Safety Enhancements - 1,471,769 - - - - - - - 2,900,000 - - - - - - - - 2027: Replacement of 40+ year old overhead lighting for Main Vail roundabouts and West Vail Roundabouts (approved by council on 7/5/16); project includes underground electrical enhancements for lighting ; $1.5M in 2020 will be reflected as savings and deferred in 2027.Civic Area Redevelopment 1,000,000 1,000,000 - - 1,000,000 - - - - - - - - - - - - - 2020 Placeholder to explore outcomes of the Civic Center Master Plan such as feasibility studies / design will be reflected as savings in 2020 and deferred until 2022Underground Utility improvements - 496,670 496,670 - - - - - - - - - - - - - - - 2020: Re-appropriate $496.K plus additional $50K for Bighorn Rd and Intermountain projectGuest Services Enhancements/Wayfinding - 36,120 36,120 - - 150,000 - - - - 1,200,000 - - 150,000 - - - - 2020: Final bills for new street signs and accompanying light poles town-wideRockfall Mitigation near Timber Ridge - 42,568 42,568 - - - - - - - - - - - - - - - 2020: Final Rock fall mitigation near Timber RidgeVehicle Expansion 85,000 70,700 70,700 - - - - - - - - - - - - - - - 2020: 2 commander vehicles ($80K); Trailer for event cattle guards ($5K); 2020 includes $14.3K savingsCouncil Contribution: Children's Garden of Learning-Capital 20,000 52,500 52,500 20,000 20,000 20,000 20,000 20,000 20,000 20,000 20,000 20,000 20,000 20,000 20,000 20,000 20,000 20,000 2020: $20K Annual contribution for capital maintenance and improvements; $32.5K unused 2019 annual contribution for fence around front yard due to delays in CDOT easement;Total Community and Guest Service1,105,000 3,729,174 1,257,405 2,020,000 1,020,000 170,000 20,000 20,000 6,020,000 2,920,000 1,220,000 20,000 20,000 170,000 20,000 20,000 20,000 20,000 Total Expenditures 27,266,754 25,937,418 22,158,899 40,416,608 8,861,848 16,201,348 10,175,848 6,699,348 17,957,250 10,099,178 9,032,223 7,963,952 9,102,820 14,437,435 15,081,145 17,687,751 5,953,734 9,061,601 Other Financing Sources (Uses)Debt Financing for Public Works shop - - - 20,000,000 - - - - - - - - - - - - - - Debt Service Payment - - - (1,500,000) (1,500,000) (1,500,000) (1,500,000) (1,500,000) (1,500,000) (1,500,000) (1,500,000) (1,500,000) (1,500,000) (1,500,000) (1,500,000) (1,500,000) (1,500,000) (1,500,000) Transfer from Vail Reinvestment Authority 2,550,000 1,655,291 1,880,291 9,550,000 50,000 1,550,000 1,550,000 50,000 6,050,000 700,000 50,000 50,000 50,000 - - - - - 2020: LH landscape improvements ($30.3K), LH place crosswalk ($75K), Lionshead parking structure ($50K), Red Sandstone parking garage reimbursement ($1.5M); 2021: VH plans for expansion; Improvements would span from LH Parking structure to Municipal building; $7.5M funded by VRA in 2021; Lionshead Parking Structure $50K; 2023-2024: Lionshead streetscape/snowmelt replacementTransfer to RETT Fund - (3,000) (3,000) - - - - - - - - - - - - - - - Use of faculty capital savings for Sunbird park contractTransfer to Housing Fund (2,500,000) (2,500,000) (2,500,000) (2,500,000) (2,500,000) (2,500,000) (2,500,000) (2,500,000) (2,500,000) (2,500,000) (2,500,000) (2,500,000) (2,500,000) (2,500,000) (2,500,000) (2,500,000) (2,500,000) (2,500,000) Transfer to Housing Fund; 1.5M per year; Revenue Over (Under) Expenditures (10,846,588) (16,378,285) (11,798,766) (6,030,677) (5,538,763) (9,831,649) (3,253,839) (621,261) (1,768,139) 1,324,620 2,384,322 4,123,282 3,698,814 (932,265) (830,148) (2,654,333) 9,424,512 7,248,034 Beginning Fund Balance 16,414,887 39,215,082 39,215,082 27,416,316 21,385,640 15,846,877 6,015,228 2,761,389 2,140,128 371,989 1,696,608 4,080,931 8,204,213 11,903,028 10,970,763 10,140,615 7,486,282 16,910,794Ending Fund Balance 5,568,299 22,836,797 27,416,316 21,385,640 15,846,877 6,015,228 2,761,389 2,140,128 371,989 1,696,608 4,080,931 8,204,213 11,903,028 10,970,763 10,140,615 7,486,282 16,910,794 24,158,828 13 October 6, 2020 - Page 38 of 168
UNFUNDED**Costs are estimates**VRA RETTCapital Projects FundDescriptionWest Vail Master Plan ProjectsMaster plan is included in 2019/20 budgets; Any resulting projects or partnerships not fundedMunicipal Building Remodel25,000,000 Civic Area Plan ImplementationA variety of funding & financing mechanisms are available depending on projects identifiedMain Vail Round-about Major Reconstruction 3,600,000 Recent paving and I-70 Underpass project will extend the life of current roundaboutsWest Vail Round-about Major Reconstruction 1,000,000 Recent paving and I-70 Underpass project will extend the life of current roundaboutsRoad Reconstruction1,100,000 Major improvements to various Vail roads that are reaching end of life (25-35 years) and possible expansion of cul-de-sacsPhase II of Timber Ridge redevelopmentTROC Board developing RFQ process for 2019Timber Ridge Transit Stop Improvements 2,000,000 Transit Stop Improvements to coincide with Timber Ridge Phase II RedevelopmentCommunity Ice SkatingOutdoor community ice at some of Vail parks such as DonovanPW Housing6,000,000 Employee housing at Public Works siteFuture stages of PW Shops Master PlanLionsHead Parking Structure East Entry Improvements 3,600,000 Does not add spaces, but brings remainder of structure up to standards of new transit center and current codes; enhances guest experience; includes heated stairways on east side- will not be funded until the Civic Area Plan is completeElectronic Directories in VillagesInformation and wayfinding Kiosks in Lionshead and Vail Village - (may be proposed in 2020)Electronic car charging stations in parking structuresHigh powered charging stations in the parking structures - costs and grants being researchedHistorical/ Cultural HeritageFunding to enhance and promote Vail cultural and historical vitality, education, economic developments; No projects identified as yetDobson SkylightsUpgrades or removal of Dobson Skylights pending the Civic Area PlanFacility Safety ImprovementsBuilding improvements to provide and enhance employees with a safe work environmentFord Park: Artist Residence Cottage 472,000 Renovation of existing original farm house into AIPP artist residence studio space; $50K from East WestNugget Lane Bridge1,400,000 Per Council August 6, 2019; wait to allocate budget dollars Funding Resource Options:Projected Fund Balance by end of 2023: 12,679,839 2,621,274 6,015,228 Eligible for funding from14October 6, 2020 - Page 39 of 168
VAIL REINVESTMENT AUTHORITYSummary of Revenue, Expenditures, and Changes in Fund BalanceAmended20202021202220232024202520262027202820292030Revenue0.0% 3.0% 0.0% 5.0% 0.0% 5.0% 0.0% 5.0% 0.0% 5.0%Property Tax - LionsHead TIF 5,500,000 5,500,000 5,665,000 5,665,000 5,948,000 5,948,000 6,245,000 6,245,000 6,557,000 6,557,000 6,885,000 Property Tax - Vail Square Metro Districts 567,000 567,000 584,000 584,000 613,000 613,000 644,000 644,000 676,000 676,000 710,000 Federal Subsidy for BAB bonds 82,541 153,460 140,609 127,280 113,420 98,976 83,204 66,074 48,186 29,483 9,964 Earnings on Investments 2,492 2,500 2,500 2,500 2,500 2,500 2,500 2,500 2,500 2,500 2,500 Total Revenue 6,152,033 6,222,960 6,392,109 6,378,780 6,676,920 6,662,476 6,974,704 6,957,574 7,283,686 7,264,983 7,607,464 Operating ExpendituresProfessional Fees 10,000 10,000 10,000 10,000 10,000 10,000 10,000 10,000 10,000 10,000 10,000 Management Fee 110,000 110,000 113,300 113,300 118,960 118,960 124,900 124,900 131,140 131,140 137,700 Treasurer's Fee -LionsHead TIF 165,000 165,000 169,950 169,950 178,440 178,440 187,350 187,350 196,710 196,710 206,550 Treasurer's Fee -Vail Square Metro Districts 17,010 17,010 17,520 17,520 18,390 18,390 19,320 19,320 20,280 20,280 21,300 Vail Square Metro District Pass Through 549,990 549,990 566,480 566,480 594,610 594,610 624,680 624,680 655,720 655,720 688,700 Total Operating 852,000 852,000 877,250 877,250 920,400 920,400 966,250 966,250 1,013,850 1,013,850 1,064,250 Capital OutlayFrontage Road improvements (LH Pkg to Muni)7,500,000 Children's Garden of Learning 2,000,000 6,000,000 LH Parking Structure Landscape Improvements30,291 Red Sandstone Parking Garage ($9.2M)1,500,000 Lionshead Streetscape/Snowmelt Replacement (VRA) 1,500,000 1,500,000 W Lionshead Cir Crosswalk Signs and Lighting75,000 650,000 Lionshead Parking Structure Capital Maintenance50,000 50,000 50,000 50,000 50,000 50,000 50,000 50,000 50,000 50,000 50,000 Total Transfer to Capital Projects Fund1,655,291 9,550,000 50,000 1,550,000 1,550,000 50,000 6,050,000 700,000 50,000 50,000 50,000 Total Expenditures before Financing2,507,291 10,402,000 927,250 2,427,250 2,470,400 970,400 7,016,250 1,666,250 1,063,850 1,063,850 1,114,250 Financing2010 Bond Issue - net proceeds2010A Princ2010B Princ (575,000) (618,000) (612,000) (620,000) (626,000) (636,000) (641,000) (646,000) (655,000) (663,000) (669,000) Interest (278,447) (72,316) (64,998) (57,667) (50,254) (42,745) (35,147) (27,489) (19,748) (11,906) (3,981) Fiscal Agent Fees (2,800) Loan Proceeds, Series 2020 6,386,000 Release of Debt Service Reserve 916,955 Cost of Issuance, Series 2020 (107,159) Interest Payoff Series 2010B (55,796) Principal Payoff Series 2010B (7,140,000) Subtotal Financing (856,247) (690,316) (676,998) (677,667) (676,254) (678,745) (676,147) (673,489) (674,748) (674,906) (672,981) Revenue Over (Under) Expenditures After Financing 2,788,495 (4,869,356) 4,787,861 3,273,863 3,530,266 5,013,331 (717,693) 4,617,835 5,545,088 5,526,227 5,820,233 Beginning Fund Balance 2,582,891 5,371,386 502,030 5,289,892 8,563,755 12,094,021 17,107,352 16,389,659 21,007,494 26,552,583 32,078,809 Ending Fund Balance 5,371,386$ 502,030$ 5,289,892$ 8,563,755$ 12,094,021$ 17,107,352$ 16,389,659$ 21,007,494$ 26,552,583$ 32,078,809$ 37,899,042$ 15October 6, 2020 - Page 40 of 168
2021 CAPITAL PLAN
FINANCE | October 6, 2020
October 6, 2020 - Page 41 of 168
2
CAPITAL PLAN | Council Action Plan
Town of Vail | Finance | 10/6/2020
COMMUNITY: Engage our community in honoring
social, recreational, cultural and educational values that
will guide sustainable strategies throughout our
neighborhoods as the foundation of our town’s
continued success. Ensure that our citizens are
afforded the opportunity to live and thrive in our
community.
EXPERIENCE: Deliver on the promise, Vail. Like nothing
on earth that also supports “preserving our natural
environment”.
ECONOMY: Preserve our vibrant and diverse economy
that keeps Vail at the forefront of our resort
competitors.
SUSTAINABILITY: Balance our economic, environmental
and social needs to deliver a sustainable community
October 6, 2020 - Page 42 of 168
3
CAPITAL PLAN | Revenue
Town of Vail | Finance | 10/6/2020
October 6, 2020 - Page 43 of 168
4
CAPITAL PLAN | Revenue Assumptions
Town of Vail | Finance | 10/6/2020
•Sales Tax is largest source of revenue for Capital Projects
Fund: Projected at $18.6 million in total for 2021, with $3.7M
flowing to Capital Projects Fund
•Construction Use Tax –Projected at $1.8M
•Real Estate Transfer Tax is largest source for RETT Fund
•Housing Fund is a sub-fund of the Capital Projects Fund
•Vail Reinvestment Authority is funded by incremental
property tax collections in the urban renewal authority
district.
October 6, 2020 - Page 44 of 168
5
CAPITAL PLAN | Sales Tax Revenue Impacts
Town of Vail | Finance | 10/6/2020
Sales Tax
Projection
“Split”
between
GF and
CPF
Loss of
Revenue
to COVID
Transfer of
Revenue to
General Fund
Total
Impact to
CPF
2020 68/32 $ 4.5 M $ 1.0 M $ 5.5 M
2021 -2022 10%
Annual
Growth
80/20 $ 7.4 M $ 7.0 M $14.4 M
2023-2025 10%
Annual
Growth
75/25 $ 7.1 M $ 9.7 M $ 16.8 M
Total :
6 Year
impact
$19.0 M $17.7 M $36.7 M
October 6, 2020 - Page 45 of 168
6
CAPITAL PLAN | Revenue
Town of Vail | Finance | 10/6/2020
Challenge: Prioritize capital projects to either “fit” within
cash funding philosophy or consider debt to fund large
infrastructure project(s).
October 6, 2020 - Page 46 of 168
7
CAPITAL PLAN | Expenditures
Town of Vail | Finance | 10/6/2020
October 6, 2020 - Page 47 of 168
8
CAPITAL PLAN | Expenditures
Town of Vail | Finance | 10/6/2020
Annual Capital Maintenance:
•Streets $1.3M
•Technology $1.0M
•Facilities $878.5K
•Parking structures $795K
RETT Annual Operations:
•Parks and Recreation $1.9M
•Environmental Sustainability $871K
•Wildland/Forest Health $292K
•Art in Public Places $160K
•Nature Center Ops $90K
Housing
•InDEED Deed Restriction program $2.5M
October 6, 2020 - Page 48 of 168
CAPITAL PLAN | Major Projects
Town of Vail | Finance | 10/6/2020
October 6, 2020 - Page 49 of 168
2021 MAJOR PROJECTS | Housing
Town of Vail | Finance | 10/6/2020
CPF / Housing
Fund
$2.5 million Annual InDEED program
To date, the program has added approximately 153 deed
restrictions at an average cost of $63,000 per deed restriction
purchase.
CPF / Housing
Fund
$ TBD Lot 3 Middle Creek Subsidy
In partnership with Vail Resorts and Triumph Development, the town is
currently negotiating an offset to entitlement costs in exchange for Vail
Resorts moving an approved housing project from Booth Heights to
Middle Creek.
October 6, 2020 - Page 50 of 168
2021 MAJOR PROJECTS | Water Quality Improvements
Town of Vail | Finance | 10/6/2020
RETT $1.75 million Water Quality Improvements
The purpose of this project is to continue the implementation of the
Gore Creek Action Plan. To date almost 70% of the Town capital
projects within the plan have been completed. Staff will continue to
evaluate and implement the remaining projects. This will include Water
Quality improvements at the West Vail I-70 interchange.
October 6, 2020 - Page 51 of 168
2021 MAJOR PROJECTS | Ford Park
Town of Vail | Finance | 10/6/2020
RETT $400,000 Ford Park Entry Improvements
To address traffic circulation issues surrounding the parking lot entry
area during paid parking events. Improvements include moving the
parking lot entry to the east, increase queuing space and provide
additional space for parking attendants and equipment.
RETT $200,000 Ford Park Playground Improvements
The work for this project falls into three categories –Safety, Maintenance
and Play Improvements.
•Safety improvements include the addition of a wooden deck below the
suspension bridge to cover a boulder wall, expansion of the tot area,
installation of handrails/grab bars and potential removal of older
cottonwood trees.
•Maintenance work includes painting/staining the entire play area and
replacement of a safety net around the suspension bridge.
•Play improvements include the addition of several more play
components to continue to enhance the play value of Ford Park.
October 6, 2020 - Page 52 of 168
2021 MAJOR PROJECTS | South Frontage Rd. Improvements
(Vail Health to LH Parking Structure)
Town of Vail | Finance | 10/6/2020
CPF / VRA /
Traffic Impact
fees
$9.0 million Round about, widen roadway (4 lanes), sidewalks
and medians spanning from Vail Health to
Lionshead parking structure.
October 6, 2020 - Page 53 of 168
2021 MAJOR PROJECTS | Children’s Garden of Learning
Town of Vail | Finance | 10/6/2020
New learning center (temporary facility) will be constructed on the town’s
“Charter Bus Lot”.
This location will provide exceptional access to the Vail Public Library, Gore
Valley Trail and both villages.
Cost is an estimate at this time.
Permanent facility construction costs are included as a placeholder in the
capital plan at an estimated cost of $6.0 million, in 2026.
CPF / VRA $2.0 million Construction of new facility for learning center.
Temporary (3-5 year) location while permanent
site constructed
October 6, 2020 - Page 54 of 168
2021 MAJOR PROJECTS | Major Road/Street Improvements
Town of Vail | Finance | 10/6/2020
East Vail Drainage: This project was originally programmed as a road
reconstruction project for $11.0 million; it was reduced two years ago
to only drainage improvements at a cost of $3.5 million; and based on
the most recent drainage master plan for the area it can be reduced
further to $1.5 Million.
CPF $1.5 million East Vail: Improvements to aging drainage
infrastructure
October 6, 2020 - Page 55 of 168
2021 MAJOR PROJECTS | Major Road/Street Improvements
Town of Vail | Finance | 10/6/2020
CPF $1.1 million Buffehr Creek Turn Lane
This project would begin in 2021 with $100,000 in planning design, with
construction in 2022 at $1.0 million.
The purpose of the project is to address growing need of traffic turning
off Frontage Rd. at Buffehr Creek Rd.
The purpose of this project is to add turn lanes along the South Frontage Road
at Booth Falls Road to accommodate the growing traffic needs and Vail
Mountain School’s increased enrollment. Project costs are expected to be
shared with Vail Mountain School.
CPF $1.1 million Booth Creek Falls Rd. Turn Lanes
October 6, 2020 - Page 56 of 168
2021 MAJOR PROJECTS | Major Road/Street Improvements
Town of Vail | Finance | 10/6/2020
CPF $1.25 million Vail Village Snowmelt Replacement
The purpose of this project is to replace aging sections of the Vail Village
Snowmelt system. The amount above is proposed for 2021, however
the capital plan includes $1.5M in both 2022 and 2023 for completion of
the project.
As the system approaches 20 years, replacement of snowmelt
infrastructure will be necessary. Identified existing problems include
rusting steel mains (Covered Bridge to Gore Creek Drive); leaking heat
main, lateral, and manifold joints when the system runs at low
temperature
October 6, 2020 - Page 57 of 168
2021 MAJOR PROJECTS | Parking System & Equipment
Town of Vail | Finance | 10/6/2020
CPF $1.2 million Replace parking equipment and system
A new system was previously in the 2023 capital plan at $850,000.
Combined with 2020 budget, this project proposes to replace the current
system (7 years old) which does not provide adequate reporting and
functionality for the town’s complex parking policies.
Staff is proposing to work with the Parking Task Force to collaborate on
the opportunity to re-think the town’s parking management as a
transformation into “mobility management” that integrates a combination
of sustainability, economic and guest experience considerations.
October 6, 2020 - Page 58 of 168
2021 MAJOR PROJECTS | Fire Truck
Town of Vail | Finance | 10/6/2020
CPF $880,000 Replacement of fire engine
Replacement necessary due to
catastrophic failure during a pump test,
which caused the engine to start on fire.
After negotiations with manufacturer
and dealer, the town will share the cost
to repair at 50%. Manufacturer has
provided loaner for nearly a year.
Staff requesting to replace a 1990
ladder truck with a new engine in 2021.
The repaired engine will be used as a
reserve.
Separately, a 20-yr old ladder truck “up”
for replacement in 2021 will be deferred
to 2022.
October 6, 2020 - Page 59 of 168
2021 MAJOR PROJECTS | Police Body Camera System
Town of Vail | Finance | 10/6/2020
CPF $170,300 Replacement of body-worn cameras
This project is to replace existing body worn cameras
(BWC) to address legislative mandates from SB-217 and
solve our digital evidence storage problem. Our current
BWC program is nearing the end of its lifecycle. Cost
includes new tasers, holsters, cameras and data storage.
The new system includes sensors in the holsters that
activate the cameras if an officer takes any action (such
as lift a weapon or taser from the holster/belt).
Maintenance, hardware replacement and software for the
system, which includes upgrades, totals $101,500 per
year.
October 6, 2020 - Page 60 of 168
2021 MAJOR PROJECTS | Fiber Optic Expansion
Town of Vail | Finance | 10/6/2020
CPF $500,000 Expand fiber from Vail Village Transportation
Center to West Vail Fire Station 3
Fiber optic cables provide the infrastructure for all Town of Vail IT networks to
function. All municipal technology services, internet access, the public wireless
network, and numerous devices (irrigation, HVAC controls, alarm systems, etc.)
ultimately pass their data through these cables.
This project will put additional fiber in the ground to better connect critical Town IT
infrastructure for key equipment locations –Vail Village Parking Structure, the
Municipal Building, the Lionshead Parking Structure, and Fire Station 3 in West
Vail. The key benefits provided by this project:
•Minimize the risk of the Town losing internet connectivity.
•Provide the opportunity to potentially partner with third parties to improve and
expand the Town’s broadband options.
•Provide the opportunity to expand our current public wireless networks beyond
their current scope.
October 6, 2020 - Page 61 of 168
2021 MAJOR PROJECTS | Donovan Pavilion Improvements
Town of Vail | Finance | 10/6/2020
CPF $ 850,000 Improvements to HVAC system, storage/office areas
and interior paint
Relocate and replace heating /
ventilation to the building’s exterior.
This will greatly improve noise
levels inside the building.
Other improvements include adding
storage space, a bride’s
room/staging area/office, interior
paint and light fixtures.
With cancellations from COVID,
there is an opportunity to complete
this project without further revenue
impacts. If delayed, the project
would impact future bookings and
revenue generation.
October 6, 2020 - Page 62 of 168
2021 MAJOR PROJECTS | PW Shops Redevelpoment
Town of Vail | Finance | 10/6/2020
This project is critical to town services:
•Original structure built in 1979.
•Expansion of service levels over the past 40 years have surpassed
the capacity of the current space. Efficiency, functionality and safety
are a growing concern.
•Proper storage of equipment reduces repair costs and increases life
span of the assets
•The project was approved to begin construction in 2020 but put on
hold with economic impacts of COVID-19.
CPF $19.6 million Expansion of vehicle storage, redevelopment
of offices, increased electrical capacity and
fleet maintenance areas, etc…
October 6, 2020 - Page 63 of 168
2021 MAJOR PROJECTS | PW Shops Redevelopment
Town of Vail | Finance | 10/6/2020
In order to achieve the redevelopment, please review the following options:
Funding Method Debt / Financing Fund Now (2021)Defer Project
Description 15-year COP for
$20M
Construction 2021
Cash Fund
$19.6M cost
Construction 2021
Cash Fund
Delay until 2028
Cost $2.7M interest exp.
1.55% annual rate of
interest expense
Would force delay of
several projects:
streetscape
replacement, snowmelt
boilers, major drainage
repairs East Vail.
$5.1M from
3%/year increased
construction costs
$500K spent on
design would need
updated
Other
Considerations
Annual debt service
$1.5M
(includes principal
and interest)
October 6, 2020 - Page 64 of 168
2021 MAJOR PROJECTS | Bond History
Town of Vail | Finance | 10/6/2020
Year Amount Purpose
1970 $ 250,000 Fire House construction
1971 $ 800,000 Municipal building construction
1974 $5,500,000 Vail Village Parking structure
1975 $ 850,000 Vail Village Transportation Center
1977 $2,350,000 Dobson
1982 $3,700,000 Lionshead Parking Structure
1982 $2,900,000 Library
1984 $1,600,000 Improvements to LH Mall area
1991 $2,555,000 Police building
All debt issued thereafter were re-financing / refunding activities.
No debt since December 31, 2012
October 6, 2020 - Page 65 of 168
CAPITAL PLAN | Prioritization of Major Projects
The 15-year capital plan includes an assumption that Town Council
would proceed with the PW Shops project and finance that project by
issuing Certificates of Participation (COPs).
Using that assumption, the town can cash-fund all of the other major
projects presented today.
However, if Council is not in agreement to finance the PW Shops
project, staff requests that Council prioritize projects.
Town of Vail | Finance | 10/6/2020
October 6, 2020 - Page 66 of 168
CAPITAL PLAN | Prioritization of Major Projects
Major Projects:
Town of Vail | Finance | 10/6/2020
Project Name Est’d Cost Priority (A, B, C)
PW Shops $19.6M
Frontage Rd. improvements (Vail Health to Lionshead
parking)
$ 9.0M
East Vail Drainage Improvements $1.5M
Vail Village Snowmelt replacement $1.25M
Donovan Pavilion $ 850K
Booth Creek Turn Lane $1.0M
Buffehr Creek Turn Lane (2021/2022)$1.1M
Fire engine replacement $880K
Parking equipment/system replacement $1.0M
October 6, 2020 - Page 67 of 168
CAPITAL PLAN | Vail Reinvestment Authority
•VRA ends June 30, 2030
•Bonding capacity and timing tight with a 9-year maturity.
•Estimated cash balance at end of June 2030 is $40.0 million. The
only major projects funded by VRA include:
Frontage Rd improvements (Vail Health to LH parking)
Children’s Garden of Learning relocation (temporary and
permanent)
Town of Vail | Finance | 10/6/2020
October 6, 2020 - Page 68 of 168
CAPITAL PLAN | Prioritization of Unfunded Projects
Several large projects are on the horizon and not included in the long-
term capital plan at this time:
Town of Vail | Finance | 10/6/2020
Project Name Est’d Cost Priority (A, B, C)
West Vail Master Plan outcomes TBD
Civic Area Master Plan outcomes TBD
Municipal complex redevelopment /
relocation
$25M
Lionshead parking structure: Major
reconstruction
October 6, 2020 - Page 69 of 168
CAPITAL PLAN | Recap
•Does Council agree with the proposed capital plan?
•Please provide feedback on concept of financing PW Shops
redevelopment
•Would Council like to reprioritize any of the unfunded projects by
moving to the five-year plan?
•Are there any other changes or additions to the Capital, Housing or
RETT funds?
Town of Vail | Finance | 10/6/2020
October 6, 2020 - Page 70 of 168
2021 BUDGET | Timeline
Budget Item Council Meeting Date
Compensation & Benefits October 20
First Draft Town Manager
Budget
November 3
First reading Budget Ordinance November 17
Second reading Budget
Ordinance
December 1
Town of Vail | Finance | 10/6/2020
October 6, 2020 - Page 71 of 168
VA I L TO W N C O UNC I L A G E ND A ME MO
I T E M /T O P I C: Guest E xperience I nitiatives - Early Season E xperience Activation and
E nhancements (2020-2021 W inter S eason)
P RE S E NT E R(S ): S cott Robson, Town Manager, Mia V laar, Economic Development Director
AC T IO N RE Q UE S T E D O F C O UNC I L: I nformational updates about upcoming winter season
programming for early season experience activations.
B AC K G RO UND: The presentation will be about a new guest experience at Ford P ark produced
by the Vail Valley Foundation and Magic of L ights, as a component of the Guest E xperience
I nitiatives. T he enhanced programming will compliment Revely Vail with a focus on the theme "T he
B rilliance of W inter"! The Town of Vail in collaboration with Vail Mountain and the Vail Chamber and
B usiness Association, developed and implemented a number of initiatives addressing guest
experience. These programs helped to create a seamless guest experience, enhance the guest
experience, and activate the early season experience.
AT TAC H ME N TS:
Description
Memo Guest Experience - Early Season Activation 100620
Funding Ag V V F Magic of Lights 100620
Presentation
October 6, 2020 - Page 72 of 168
To: Mayor and Town Council
From: Economic Development and Town Manager’s Offices
Date: October 6, 2020
Subject: Guest Experience Initiatives – Early Season Experience Activation and
Enhancement
1. SUMMARY
The planning committee for the Town of Vail and Vail Mountain Guest Experience Initiative
is poised to prepare for the second year of the program for the upcoming 2020-21 winter
season. This includes the development and implementation of several initiatives that speak
to the goal of aligning town and mountain to provide a seamless world-class experience for
our collective guests. Town of Vail staff will be convening both VCBA and Vail Mountain
representatives to begin planning around the following program components established in
2019:
Early Season Guest Experience Activation and Enhancement
Vail Après and Bell Ringing
Employee Guest Service Training
Employee Engagement Programming
Community Awareness Campaign
One factor that will obviously impact the planning and implementation efforts is the public
health crisis which began last March. The group will take the public health orders into
consideration as well as feedback from both employee and guest surveys as well as the
community to inform expansion and improvement of the programs. Programming for each
component of the Guest Experience Initiative is already part of the 2020 budget. The Guest
Experience team, including two new members from Vail Resorts, is meeting weekly to
develop program components and will provide an update with more detailed plans for the
coming winter season at the November 3 town council meeting.
2. Early Season Guest Experience Activation and Enhancement
The Guest Experience team last year created “Revely: The Brilliance of Winter” as a brand
and theme to inspire early season activation. In 2019, “The Brilliance of Winter” included a
Thanksgiving tree lighting, a parade of lights, the lighting of holiday trees, and a variety of
other guest activations throughout the villages. The Guest Experience team had envisioned
the potential for a larger and more impactful guest experience centered around creative
lighting and “The Brilliance of Winter” theme and has since 2019 discussed this possibility
with a variety of event producer partners.
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Town of Vail Page 2
The Vail Valley Foundation and their partner, Magic of Lights, have recently come forward to
present a proposal to create a unique and exciting holiday lighting guest experience during a
six-week period in early winter. The proposal includes the installation of up to 500,000 lights,
which will be installed on a ½ mile path through Ford Park. The path will be lined with a
combination of 2-D and 3-D display lighting elements focused around a winter wonderland
theme and will take approximately 25 minutes for a walking tour experience. Additional
ambient programming is planned by VVF, such as fire pits, smore stations, warming areas,
etc. The Magic of Lights will launch in early December and will last until the Martin Luther
King weekend January 18th. The program is designed for a three-year run, with the initial
year one funding being substantially reduced in year two and three, due to the investment in
the production of the lights.
The Vail Valley Foundation will manage operations of the program and has requested
$250,000 to initially fund the Magic of Lights. The proposed funding is currently budgeted
and would be available through a reallocation of existing event funding from events that did
not or will not occur in 2020. The program is designed for a three-year run, with the initial
year one funding being substantially reduced in year two and three, due to the investment in
the production of the lights. The Town of Vail will be the title sponsor of the program, which
will be marketed to destination, regional and drive market guests as well as the local
community. This will be a ticketed event to address to safe operations within public health
orders, and prices are expected in the $10-$15 for adults and $5 for children. Attendance is
anticipated to reach 50,000 visitors during its six-week run. The Magic of Lights program will
be marketed under the Revely Vail umbrella to tie in the early season offerings. Additional
programming to complement the the Magic of Lights will be developed throughout the
villages during early season.
3. ACTION REQUESTED
The update from town staff is informational in nature but will require approval of a funding
agreement with the Vail Valley Foundation scheduled during the evening meeting as part of
the consent agenda. This is one of the early planning efforts that compliments Revely and is
part of the early season guest experience activation.
Attachments:
Agreement for Funding Contribution between Town of Vail and Vail Valley Foundation
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AGREEMENT FOR FUNDING CONTRIBUTION
THIS AGREEMENT FOR FUNDING CONTRIBUTION (the "Agreement") is made
and entered into this 6 day of October, 2020 (the "Effective Date"), by and between the
Town of Vail, 75 South Frontage Road, Vail, CO 81657, a Colorado home rule municipal
corporation (the "Town"), and Vail Valley Foundation, an independent contractor with a
principal place of business at 90 W Benchmark Rd #300, Avon, CO 81620, ("Recipient")
(each a "Party" and collectively the "Parties").
WHEREAS, the Town encourages and supports community events, because such
events promote the public health, safety and welfare;
WHEREAS, Recipient is producing events in the Town on or about December 1 –
January 15;
WHEREAS, the Town Council has agreed to provide funding to Recipient to assist
in the Magic of Lights (the "Event");
WHEREAS, the Event has been designated by the Town as a Town Council
funded Event; and
WHEREAS, in exchange for Town funding, Recipient is willing to comply with the
terms and conditions set forth in this Agreement.
NOW, THEREFORE, for the consideration hereinafter set forth, the receipt and
sufficiency of which are hereby acknowledged, the Parties agree as follows:
I. RECIPIENT'S DUTIES
A. Recipient shall plan, organize, promote and carry out the Event as
described in Event Description set forth in Exhibit A, attached hereto and incorporated
herein by this reference.
B. At least 30 days prior to the start of the Event, Recipient shall complete and
submit all permits that may be required for the Event by use of the Town special event
permits website: www.vailpermits.com. All such applications shall be submitted under
the name of Recipient.
C. Recipient shall comply with all applicable regulations pertaining to the
production of special events in the Town, including without limitation: the special event
permit application; ; the Town Logo Standards, Vail Mountain Brand and Logo Guidelines,
found at http://bit.ly/2hnGZ8f; and the Town's marketing checklist, attached hereto as
Exhibit B and incorporated herein by this reference.
D. If required by the CSE Recipient shall allow the Town to perform market
research and attendee surveys during or after the Event by an independent, third-party
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economic impact research firm hired by the Town. Further, Recipient shall share
attendee contact information with the research firm, or send a web survey link provided
by said firm to its participant/ticket sales database as directed by the Town. The Town
shall share survey data and analysis with Recipient for its use and inclusion in the post-
event report.
E. Recipient shall schedule and complete a post-event report and meeting with
the CSE within 60 days following the close of the Event. Recipient shall include in its
report any non-confidential data from the Event it deems relevant to the Town's review
and assessment of the Event. The Town will provide a PowerPoint template for
Recipient's use in preparing the report, and the finished PowerPoint shall be submitted to
the Town a minimum of 7 days prior to the date scheduled for the post-event meeting.
F. Following the event, Recipient agrees to e-mail Event attendees and, in
such e-mail, provide a link and invitation to connect with the Town's marketing website.
G. Prior to the final payment being issued, recipient shall provide the Town
Finance Director with actual results from the event including all sources of revenue and
event expenditures according to the form attached hereto as Exhibit D. Supporting
records may be requested by the town.
H. The Town shall be entitled to complimentary advertising, photography, and
other exposure as part of any of the promotional or informational material Recipient
causes to be prepared for the Event.
I. Recipient shall ensure that all lodging marketing and lodging inquiries
relating to the Event are directed to properties within the Town whenever reasonably
possible.
J. The Town may download video or photographs of the Event for promotional
or editorial purposes (the "Event Media") at no charge, as follows:
1. As part of Recipient's post-event report, Recipient shall provide the Town
with a link for the download location for the Event Media.
2. Recipient hereby transfers, sells, and assigns to the Town all of its right,
title, and interest in the Event Media. The Town may, with respect to all or any
portion of the Event Media, use, publish, display, reproduce, distribute, destroy,
alter, retouch, modify, adapt, translate, or change the Event Media without
providing notice to or receiving consent from Recipient.
K. The Town shall be entitled to receive title sponsor recognition for its support
of the event.
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L. If applicable, any additional sponsor benefits required to be provided by
Recipient to the Town pursuant to this Agreement shall be set forth in Exhibit C,
attached hereto and incorporated herein by this reference.
II. TERM AND TERMINATION
A. This Agreement shall commence on the Effective Date, and shall continue
until Recipient completes the Event and all responsibilities imposed by this Agreement
unless sooner terminated as provided herein.
B. Either Party may terminate this Agreement upon 30 days advance written
notice. If Recipient terminates this Agreement prior to Recipient's completion of the
Event, Recipient shall refund all portions of the Total Contribution already paid. If the
Town terminates this Agreement due to Recipient's breach of this Agreement, the Town
is not obligated to make any additional payments and may seek repayment by Recipient
of any portion of the Total Contribution already paid.
III. CONTRIBUTION
A. If Recipient satisfies the conditions of this Agreement, the Town will pay
Recipient $250,000 (the "Total Contribution") in two payments, as set forth below.
1. Payment One: 66%% of the Total Contribution ($165,000), payable upon:
Recipient executing this Agreement with a completed and signed marketing
checklist, and Recipient's completion and submittal of the Sponsor Benefits, and
submittal of an operating plan to the Event Review Committee, and Recipient’s
invoice number one.
3. Payment Two: 34% of the Total Contribution ($85,000), following the
presentation of a post-event report in compliance with this Agreement and
following approval by the CSE affirming that all requested information has been
provided and that Recipient and the Event have met all conditions for funding and
has submitted invoice number two. Payment two may be reduced or eliminated
by the CSE if Recipient's post-event report does not include all required information
or if Recipient has failed to meet all conditions of this Agreement.
B. Recipient expressly acknowledges that the Total Contribution may be
reduced if Recipient fails to produce satisfactory evidence that Recipient has fully
complied with all conditions of this Agreement and all other applicable conditions of the
permit. Recipient further acknowledges that the Total Contribution may be reduced by
the Town as compensation for any outstanding debt Recipient owes the Town including
without limitation unpaid contracts for service or unpaid taxes.
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IV. RESPONSIBILITY
A. Recipient hereby warrants that it is qualified to assume the responsibilities
to carry out the Event and has all requisite corporate authority and licenses in good
standing, required by law. The Event shall comply with all applicable laws, ordinances,
rules and regulations.
B. The Town's review, approval or acceptance of, or payment for any portion
of the Event shall not be construed to operate as a waiver of any rights under this
Agreement or as a waiver of any cause of action arising out of the performance of this
Agreement.
C. Recipient may employ subcontractors to plan, organize, promote or carry
out all or portions of the Event, provided that Recipient shall ensure that all such
subcontractors comply with the terms and conditions of this Agreement.
V. INDEPENDENT CONTRACTOR
Recipient is an independent contractor. Notwithstanding any other provision of
this Agreement, all personnel assigned by Recipient to perform work on the Event under
the terms of this Agreement shall be, and remain at all times, employees or agents of
Recipient for all purposes. Recipient shall make no representation that it is a Town
employee for any purpose.
VI. INSURANCE
A. Recipient agrees to procure and maintain, at its own cost, a policy or
policies of insurance sufficient to insure against all liability, claims, demands, and other
obligations of or related to the Event. At a minimum, Recipient shall procure and maintain,
and shall cause any subcontractor to procure and maintain, the insurance coverages
listed below, with forms and insurers acceptable to the Town.
1. Worker's Compensation insurance as required by law.
2. Commercial General Liability insurance with minimum combined single
limits of $2,000,000 each occurrence and $2,000,000 general aggregate. The
policy shall be applicable to all premises and operations, and shall include
coverage for bodily injury, broad form property damage, personal injury (including
coverage for contractual and employee acts), blanket contractual, products, and
completed operations. The policy shall contain a severability of interests provision,
and shall include the Town and the Town's officers, employees, and contractors
as additional insureds. No additional insured endorsement shall contain any
exclusion for bodily injury or property damage arising from completed operations.
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B. Such insurance shall be in addition to any other insurance requirements
imposed by law. The coverages afforded under the policies shall not be canceled,
terminated or materially changed without at least 30 days prior written notice to the Town.
In the case of any claims-made policy, the necessary retroactive dates and extended
reporting periods shall be procured to maintain such continuous coverage. Any insurance
carried by the Town, its officers, its employees or its contractors shall be excess and not
contributory insurance to that provided by Recipient. Recipient shall be solely responsible
for any deductible losses under any policy.
C. Recipient shall provide to the Town a certificate of insurance as evidence
that the required policies are in full force and effect. The certificate shall identify this
Agreement.
VII. INDEMNIFICATION
Recipient agrees to indemnify and hold harmless the Town and its officers, insurers,
volunteers, representative, agents, employees, heirs and assigns from and against all
claims, liability, damages, losses, expenses and demands, including attorney fees, on
account of injury, loss, or damage, including without limitation claims arising from bodily
injury, personal injury, sickness, disease, death, property loss or damage, or any other
loss of any kind whatsoever, which arise out of or are in any manner connected with the
Event or this Agreement if such injury, loss, or damage is caused in whole or in part by,
the act, omission, error, professional error, mistake, negligence, or other fault of
Recipient, any subcontractor of Recipient, or any officer, employee, representative, or
agent of Recipient, or which arise out of a worker's compensation claim of any employee
of Recipient or of any employee of any subcontractor of Recipient.
VIII. ILLEGAL ALIENS
A. Certification. By entering into this Agreement, Recipient hereby certifies
that, at the time of this certification, it does not knowingly employ or contract with an illegal
alien who will perform work under this Agreement and that Recipient will participate in
either the E-Verify Program administered by the United States Department of Homeland
Security and Social Security Administration or the Department Program administered by
the Colorado Department of Labor and Employment to confirm the employment eligibility
of all employees who are newly hired to perform work under this Agreement.
B. Prohibited Acts. Recipient shall not knowingly employ or contract with an
illegal alien to perform work under this Agreement, or enter into a contract with a
subcontractor that fails to certify to Recipient that the subcontractor shall not knowingly
employ or contract with an illegal alien to perform work under this Agreement.
C. Verification.
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1. If Recipient has employees, Recipient has confirmed the employment
eligibility of all employees who are newly hired to perform work under this
Agreement through participation in either the E-Verify Program or the Department
Program.
2. Recipient shall not use the E-Verify Program or Department Program
procedures to undertake pre-employment screening of job applicants while this
Agreement is being performed.
3. If Recipient obtains actual knowledge that a subcontractor performing work
under this Agreement knowingly employs or contracts with an illegal alien who is
performing work under this Agreement, Recipient shall: notify the subcontractor
and the Town within 3 days that Recipient has actual knowledge that the
subcontractor is employing or contracting with an illegal alien who is performing
work under this Agreement; and terminate the subcontract with the subcontractor
if within 3 days of receiving the notice required pursuant to subsection 1 hereof,
the subcontractor does not stop employing or contracting with the illegal alien who
is performing work under this Agreement; except that Recipient shall not terminate
the subcontract if during such 3 days the subcontractor provides information to
establish that the subcontractor has not knowingly employed or contracted with an
illegal alien who is performing work under this Agreement.
D. Duty to Comply with Investigations. Recipient shall comply with any
reasonable request by the Colorado Department of Labor and Employment made in the
course of an investigation conducted pursuant to C.R.S. § 8-17.5-102(5)(a) to ensure that
Recipient is complying with the terms of this Agreement.
E. Affidavits. If Recipient does not have employees, Recipient shall sign the
"No Employee Affidavit" attached hereto. If Recipient wishes to verify the lawful presence
of newly hired employees who perform work under the Agreement via the Department
Program, Recipient shall sign the "Department Program Affidavit" attached hereto.
IX. FORCE MAJEURE; WEATHER
A. If performance or completion of the Event is rendered impossible by an act
or regulation of any public authority, an act of God, strike, civil tumult, war, pandemic or
other health related epidemic, or interruptions of transportation services, or any other
proven cause beyond Recipient's control other than inclement weather, it is understood
and agreed to by Recipient and the Town that there shall be no claim for damages by
either Party and all monies advanced to Recipient will be returned to the Town.
B. The Town shall determine in its sole discretion if the Event should be
cancelled due to inclement weather. If the Event is cancelled prior to its commencement
due to inclement weather and Recipient is present and able to perform, or if the Event
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begins and is subsequently cancelled by the Town due solely to inclement weather,
Recipient shall be deemed to have complied with this Agreement.
X. MISCELLANEOUS
A. Governing Law and Venue. This Agreement shall be governed by the laws
of the State of Colorado, and any legal action concerning the provisions hereof shall be
brought in Eagle County, Colorado.
B. No Waiver. Delays in enforcement or the waiver of any one or more defaults
or breaches of this Agreement by the Town shall not constitute a waiver of any of the
other terms or obligation of this Agreement.
C. Integration. This Agreement constitutes the entire agreement between the
Parties, superseding all prior oral or written communications.
D. Third Parties. There are no intended third-party beneficiaries to this
Agreement.
E. Notice. Any notice under this Agreement shall be in writing, and shall be
deemed sufficient when directly presented or sent pre-paid, first class United States Mail
to the Party at the address set forth on the first page of this Agreement.
F. Severability. If any provision of this Agreement is found by a court of
competent jurisdiction to be unlawful or unenforceable for any reason, the remaining
provisions hereof shall remain in full force and effect.
G. Modification. This Agreement may only be modified upon written
agreement of the Parties.
H. Assignment. Neither this Agreement nor any of the rights or obligations of
the Parties hereto, shall be assigned by either Party without the written consent of the
other.
I. Governmental Immunity. The Town and its officers, attorneys and
employees, are relying on, and do not waive or intend to waive by any provision of this
Agreement, the monetary limitations or any other rights, immunities or protections
provided by the Colorado Governmental Immunity Act, C.R.S. § 24-10-101, et seq., as
amended, or otherwise available to the Town and its officers, attorneys or employees.
J. Rights and Remedies. The rights and remedies of the Town under this
Agreement are in addition to any other rights and remedies provided by law. The
expiration of this Agreement shall in no way limit the Town's legal or equitable remedies,
or the period in which such remedies may be asserted, for work negligently or defectively
performed.
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K. Subject to Annual Appropriation. Consistent with Article X, § 20, of the
Colorado Constitution, any financial obligation of the Town not performed during the
current fiscal year is subject to annual appropriation, shall extend only to monies currently
appropriated, and shall not constitute a mandatory charge, requirement, debt or liability
beyond the current fiscal year.
IN WITNESS WHEREOF, the Parties have executed this Agreement as of the
Effective Date.
TOWN OF VAIL, COLORADO
________________________________
Scott Robson, Town Manager
ATTEST:
__________________________________
Tammy Nagel, Town Clerk
RECIPIENT
By: ________________________________
STATE OF COLORADO )
) ss.
COUNTY OF )
The foregoing instrument was subscribed, sworn to and acknowledged before me
this ___ day of ________________, 2020, by ____________________________ as
_________________ of ________________________.
My commission expires:
(S E A L) ________________________________
Notary Public
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EXHIBIT A
EVENT DESCRIPTION
A roughly ½ mile family friendly, winter lighting walkthrough experience offering guests
a socially distanced activity to complement their winter experience in Vail. The lighting
display will include up to 500,000 lights on 2d and 3d winter themed structures placed
throughout ford park. The themes are proposed to be generally agnostic as the
program will run through the holidays, until approximately Martin Luther King day.
Tickets would be approx.. $15/adult and $5 per child. The full walkthrough would take
approx. 20-30 minutes. Additional programming such as fire pits, smore stations,
warming areas, etc. are proposed by the Vail Valley Foundation for the immediate area
of the Magic of Lights Walk.
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EXHIBIT B
MARKETING CHECKLIST
Recipient agrees to the placement of the Town logo as directed on marketing and
promotional materials it produces or causes to be produced for the Event as appropriate
to the Town's level of sponsorship. Recipient shall complete the checklist and upload
here: https://webportalapp.com/sp/home/2020events.
Recipient also agrees to the following provisions:
• Town approval is required for incorporation of marketing of program into
existing town events including including Revely and Vail Holidays
• Town approval is required for all Event marketing materials for publication
regardless of medium.
• Town approval is required for any proofs that include the Town or Vail
Mountain logo.
• Items requiring Town approval must be submitted to the Town a minimum
of 14 days prior to publication.
• The Town may reduce its Total Contribution for marketing items that
Recipient fails to submit properly and in a timely manner.
• Recipient shall use the Town logo and shall make Town social media
mentions and hashtags wherever reasonably possible. In doing so, Recipient shall
comply with the Town's exact usage guidelines.
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EXHIBIT C
SPONSOR BENEFITS FORM
The following additional benefits are due to the Town of Vail in consideration of
the event funding:
• Town of Vail will be listed in all applicable materials as the Title Sponsor of the
event. Title sponsorship will remain for the subsequent 2 years of the event,
regardless of sponsorship level in subsequent years.
• As title sponsor, Town of Vail will retain marketing direction for the event
for a three-year period. Magic of Lights may be promoted as an event
element of another Town of Vail initiative (ie. Revely Vail, Discover Vail)
• Town of Vail will receive logo placement on all marketing materials and digital
assets. Logo choice will be made by the Town of Vail. Town of Vail, Discover
Vail and or Revely Vail may be used.
• Town of Vail will receive access for all employees to attend 1 night of Magic of
Lights programming. Approximately 350 employees and their families.
• VVF intends to continue this activation for at least 2 subsequent years. The
funding for years 2 and 3 will not exceed $50,000 per year.
• Magic of Lights and VVF will need approval from the Town of Vail to host any
other lighting events within 200 miles of Vail, CO until after 1/1/2024.
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Exhibit D
Program Budget
Estimated Actual
Total Expenses $624,500.00 $0.00
Site/Location/Operations Estimated Actual Food & Beverage Estimated Actual
Permit $1,000.00 Social food + Beverage $0.00
Insurance $2,000.00 Non-social food + Beverage $0.00
Sound/AV - FM Broadcaster, Speakers, Am $2,500.00 <insert Other>$0.00
Construction or Equipment - Telehandler/M $9,000.00 <insert Other>$0.00
Trash/Composting $10,000.00 Total $0.00 $0.00
Utilities $3,000.00
Labor - Project Manager & contract labor $20,000.00 Program/Lodging Estimated Actual
Mountainside Production Power/Support $5,000.00 Entertainment $0.00
Labor - Set up $45,000.00 Speakers $0.00
Labor - Breakdown $16,000.00 Travel $0.00
Snow Removal $2,000.00 Hotel $0.00
Banners - Printing & $1,500.00 <insert Other>$0.00
Signage $5,000.00 <insert Other>$0.00
LED Light Purchase & consumables $400,000.00 <insert Other>$0.00
Port-a-Potties $5,000.00 <insert Other>$0.00
Lodging & Transpo $5,000.00 Total $0.00 $0.00
IT & Ticketing $5,000.00
Additional Activation (s'mores pits, etc…)$10,000.00 Prizes Estimated Actual
Ticketing Service Fee $32,500.00 Prizes $0.00
Miscellaneous & Damage Contingency $10,000.00 Cash Purse $0.00
Charitable Contribution $5,000.00 Total $0.00 $0.00
Total $594,500.00 $0.00
Marketing Estimated Actual
MARKETING TOTAL BUDGET $30,000.00
Advertising - Radio $0.00
Advertising - Print $0.00
Advertising - Social Media $0.00
Public Relations $0.00
Sales Team Expenses $0.00
Media TV, Production & Distribution $0.00
Graphic Design $0.00
Website $0.00
Collateral Materials $0.00
Printing $0.00
<insert Other>$0.00
Total $30,000.00 $0.00
Event/Program Budget for MAGIC OF LIGHTS VAIL
> Expenses
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Estimated Actual
Total Income $651,250.00 $0.00
Tickets/Admissions
Estimated Actual Estimated Actual
15000 Adults @ $15.00 $225,000.00
12500 Children 3 - 12 @ $5.00 $62,500.00
5000 Locals @ $10.00 $50,000.00
32500 Service Fee @ $1.50 $48,750.00
$386,250.00 $0.00
Programs/Advertising - N/A
Estimated Actual Estimated Actual
0 Covers @ $0.00 $0.00
0 Half-pages @ $0.00 $0.00
0 Quarter-pages @ $0.00 $0.00
0 <Insert Other> @ $0.00 $0.00
0 <Insert Other> @ $0.00 $0.00
0 <Insert Other> @ $0.00 $0.00
$0.00 $0.00
Exhibitors/vendors =- N/A
Estimated Actual Estimated Actual
0 Large booths @ $0.00 $0.00
0 Med. booths @ $0.00 $0.00
Small booths @ $0.00 $0.00
0 <Insert Other> @ $0.00 $0.00
<Insert Other> @ $0.00 $0.00
0 <Insert Other> @ $0.00 $0.00
$0.00 $0.00
Revenue from other items
Estimated Actual Estimated Actual
3 Cash Sponsorships @ $5,000.00 $15,000.00
0 In Kind Sponsorships @ $0.00 $0.00
0 Donations @ $0.00 $0.00
1 CSE Funding @ $250,000.00 $250,000.00
0 Grants @ $0.00 $0.00
$265,000.00 $0.00
Event/Program Budget for MAGIC OF LIGHTS VAIL
> Income
October 6, 2020 - Page 87 of 168
14
10/2/2020
HTTPS://VAILCOGOV-MY.SHAREPOINT.COM/PERSONAL/PMCKENNY_VAILGOV_COM/DOCUMENTS/GUEST
EXPERIENCE/CSE FUNDING AGREEMENT 2020 - MAGIC OF LIGHTS - FINAL (1).DOCX
Estimated Actual
Total income $651,250.00 $0.00
Total expenses $624,500.00 $0.00
Total profit (or loss)$26,750.00 $0.00
Event/Program Budget for MAGIC OF LIGHTS VAIL
> Profit - Loss Summary
$0.00
$100,000.00
$200,000.00
$300,000.00
$400,000.00
$500,000.00
$600,000.00
$700,000.00
Estimated Actual
Total income
Total expenses
October 6, 2020 - Page 88 of 168
15
10/2/2020
HTTPS://VAILCOGOV-MY.SHAREPOINT.COM/PERSONAL/PMCKENNY_VAILGOV_COM/DOCUMENTS/GUEST
EXPERIENCE/CSE FUNDING AGREEMENT 2020 - MAGIC OF LIGHTS - FINAL (1).DOCX
NO EMPLOYEE AFFIDAVIT
[To be completed only if Recipient has no employees]
1. Check and complete one:
I, _______________________________, am a sole proprietor doing business as
__________________________. I do not currently employ any individuals. Should I
employ any employees during the term of my Agreement with the Town of Vail (the
"Town"), I certify that I will comply with the lawful presence verification requirements
outlined in that Agreement.
OR
I, ______________________________, am the sole owner/member/shareholder
of ___________________________, a ______________________________ [specify
type of entity – i.e., corporation, limited liability company], that does not currently employ
any individuals. Should I employ any individuals during the term of my Agreement with
the Town, I certify that I will comply with the lawful presence verification requirements
outlined in that Agreement.
2. Check one.
I am a United States citizen or legal permanent resident.
The Town must verify this statement by reviewing one of the following items:
A valid Colorado driver's license or a Colorado identification card;
A United States military card or a military dependent's identification card;
A United States Coast Guard Merchant Mariner card;
A Native American tribal document;
In the case of a resident of another state, the driver’s license or state-issued
identification card from the state of residence, if that state requires the
applicant to prove lawful presence prior to the issuance of the identification
card; or
Any other documents or combination of documents listed in the Town’s
“Acceptable Documents for Lawful Presence Verification” chart that prove
both Recipient’s citizenship/lawful presence and identity.
OR
I am otherwise lawfully present in the United States pursuant to federal law.
Recipient must verify this statement through the federal Systematic Alien
Verification of Entitlement ("SAVE”) program, and provide such verification to the
Town.
____________________________________ __________________________
Signature Date
October 6, 2020 - Page 89 of 168
16
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EXPERIENCE/CSE FUNDING AGREEMENT 2020 - MAGIC OF LIGHTS - FINAL (1).DOCX
DEPARTMENT PROGRAM AFFIDAVIT
[To be completed only if Recipient participates in the
Department of Labor Lawful Presence Verification Program]
I, ________________________, as a public contractor under contract with the
Town of Vail (the "Town"), hereby affirm that:
1. I have examined or will examine the legal work status of all employees who
are newly hired for employment to perform work under this public contract for services
("Agreement") with the Town within 20 days after such hiring date;
2. I have retained or will retain file copies of all documents required by 8 U.S.C.
§ 1324a, which verify the employment eligibility and identity of newly hired employees
who perform work under this Agreement; and
3. I have not and will not alter or falsify the identification documents for my
newly hired employees who perform work under this Agreement.
____________________________________ ________________________
Signature Date
STATE OF COLORADO )
) ss.
COUNTY OF _____________ )
The foregoing instrument was subscribed, sworn to and acknowledged before me
this ___ day of __________, 2020, by _______________________ as
_________________ of ________________________.
My commission expires:
(S E A L) ________________________________
Notary Public
October 6, 2020 - Page 90 of 168
MAGIC OF
LIGHTS VAIL
A collaboration between the Vail Valley Foundation,
Magic of Lights and the Town of Vail
October 6, 2020 - Page 91 of 168
MAGIC OF LIGHTS VAIL2
CONCEPT
is a family-friendly, winter lighting walkthrough
experience, offering locals and destination
guests alike a memorable, socially distanced and
safe activity to complement their Vail
experience.
The ½ mile walking loop will feature an array
of majestic lighting displays, made from half a
million individual low-impact LED lights,
creating a winter wonderland and underlining
the natural beauty of the surrounding area.
Partnering with the Betty Ford Alpine Gardens,
the beautiful alpine garden setting will serve as
a highlight of the walkthrough experience.
The experience will serve as a key activation of
Revely Vail – Vail’s welcome to the
brilliance of winter.
MAGIC OF LIGHTS VAIL
October 6, 2020 - Page 92 of 168
MAGIC OF LIGHTS VAIL3
TIMING +
TICKETING
The Magic of Lights experience would open to the
public on December 11, 2020. The activation
would remain open nightly for six weeks, with
closing night on January 24, 2020.
The display would open each evening at dusk and
remain open until 9pm, with extended hours as
needed due to planned activations and guest traffic.
Tickets will be purchased online for $15 for adults
and $5 for children. Local packages will be available.
ENHANCEMENTS
+ EXPERIENCE
Each evening, a variety of concessions will be
available for purchase, including hot cocoa,
winter concoctions and s’more kits.
On certain evenings, additional activations, such
as holiday photo opportunities, music and more
will be added to further enhance the offering
and experience.
October 6, 2020 - Page 93 of 168
MAGIC OF LIGHTS VAIL4
ROUTE
CURRENT PROPOSED ROUTE –
SUBJECT TO CHANGE*
The currently proposed route begins just beyond
the Gore Creek Covered Bridge, wrapped in
white lights to create a picturesque grand
entrance to the experience.
The walking path will continue around the lower
bench to just below the upper Ford Park area
before winding down through the beautiful Betty
Ford Alpine Gardens.
Concessions, s’more pits and additional activation
will line the area near the Ford Park Sculpture
Garden.
*Features listed on the map above are examples of the types of elements that will be placed throughout
the route. Final elements to be used are still being vetted and discussed.
October 6, 2020 - Page 94 of 168
MAGIC OF LIGHTS VAIL5
ELEMENTS
The Magic of Lights experience will carry a “Winter in Wonderland”
theme, featuring several of the elements pictured on this page;
including a Magic of Lights Arch, 100’ Belly Flop Frosty Display,
28’ Guitar Snowman, Lighted Deer, Candy Cane Lane and
more. Additionally, uplighting and tree lighting will be
installed throughout the Betty Ford Alpine Gardens.
Wonderland”
s page;
Display,
nd
October 6, 2020 - Page 95 of 168
MAGIC OF LIGHTS VAIL6
FINANCIALS
YEAR ONE PROJECTIONS
The VVF requests $250,000 from the Town of Vail to fund the initial
upfront costs to move forward with a multi-year Magic of Lights
Experience. The money will primarily be used to split the cost of
purchasing low impact LED lighting, equipment and supplies, with Grant
Reeves and his Magic of Lights organization. This is a one-time injection
of funding tied to the 2020/2021 experience. The lights purchased this
year will be stored and reused in subsequent years. VVF agrees to
request no more than $50,000 from the Town of Vail for future Magic
of Lights funding. Future funding would be used to help grow the
experience by purchasing new lighting structures/displays and creating
additional animation for ticket buyers.
Year one expenses are estimated at approximately $625,000, including a
one-time purchase of the lights and lighting infrastructure.
The three event partners, Town of Vail, Vail Valley Foundation and Magic
of Lights (Grant Reeves), have verbally agreed to a multi-year
partnership, understanding the need to start the event at a smaller level
in year one and build over the following two years.
Estimated
Total income $651,250.00
Total expenses $624,500.00
Total profit (or loss) $26,750.00
$0.00
$100,000.00
$200,000.00
$300,000.00
$400,000.00
$500,000.00
$600,000.00
$700,000.00
Estimated
Total income Total expenses
October 6, 2020 - Page 96 of 168
MAGIC OF LIGHTS VAIL7
THANK YOU
MAGICOFLIGHTS.COM
VVF.ORG
VAIL VALLEY FOUNDATION
+1 (970) 777-2015
ddressman@vvf.org
sfranke@vvf.org
DAVE DRESSMAN
SARAH FRANKE
October 6, 2020 - Page 97 of 168
VA I L TO W N C O UNC I L A G E ND A ME MO
I T E M /T O P I C: Economic Recovery Efforts in Response to P ublic Health Crisis
P RE S E NT E R(S ): S cott Robson, Town Manager
AC T IO N RE Q UE S T E D O F C O UNC I L: I nformational presentation with updates about
economic recovery programs.
B AC K G RO UND: Town staff present updates about many of the economic recovery programs
that are ongoing, such topics include the current status of public health orders, progress on
proposed winter operational enhancements, including the proposal for tents on expanded
restaurant premises and warming area locations.
AT TAC H ME N TS:
Description
Memo Ec Recovery Efforts 100620
C O V ID Dial Framework
Description of C O V ID Dial Framework
Res. No. 45 Funding Tenting Program 100620
October 6, 2020 - Page 98 of 168
To: Mayor and Town Council
From: Town Manager’s Office
Date: October 6, 2020
Subject: Vail Economic Recovery Efforts in Response to the Public Health Crisis
I. PURPOSE
The purpose of the memo and presentation is to provide updates to a number of the Vail
Economic Recovery Efforts in response to the Public Health Crisis by sharing information on
key areas of planning, as follows:
▪ Eagle County Public Health Orders Update
▪ Special Events and Music Entertainment Update
▪ Commercial Rental Relief Program Update
▪ Future Economic Recovery Efforts Proposals Update
Includes: winter operations for restaurants, gift card program, TOV face coverings
▪ Proposed Funding for Economic Recovery Programs
II. BACKGROUND
Town staff has presented bi-monthly updates to town council about ongoing planning efforts in
key areas in response to the updated public health orders from Eagle County. This memo
addresses several economic recovery tactics that were supported by the Vail Economic
Advisory Council, the Town Manager and Economic Development Offices. These programs
have been initiated to stimulate Vail’s business economy as well as support the community
during these challenging times. The programming and tactics below are recommended in the
context of the Town’s Manager’s Emergency Order and current Eagle County Public Health
Orders.
III. ECONOMIC RECOVERY TACTICS UPDATE
Eagle County Public Health Orders Update
Eagle County’s Department of Public Health and Environment (ECPHE) will adopt Colorado’s
statewide COVID-19 dial dashboard over the next two weeks. ECPHE worked closely with the
state’s health department and the Governor’s Office to develop the comprehensive dial, which
was released on Sept. 15 and includes a risk assessment for each of the state’s 64 counties. It
is meant to create consistency for expectations and goals among counties, while allowing a
measure of local control in tailoring public health policies. The dial dashboard relies on three key
metrics, including disease incidence rate, percentage of countywide COVID-19 tests that come
back positive, and the number of hospitalizations for COVID-19, to generate a color-coded risk
assessment. Each level further determines the activities and capacity limits based on the risk
within each county.
October 6, 2020 - Page 99 of 168
Town of Vail Page 2
The state created the following resources about the dial:
• COVID Dial Fact Sheet (attached)
• COVID Dial Policy Framework (attached)
• COVID Dial Webpage: https://covid19.colorado.gov/data/covid-19-dial
Eagle County will start at the Safer at Home Level 2, Concerned. The metrics for the county
have been stable over the past few weeks and if they can be maintained for two more weeks,
Eagle County could qualify for the Safer at Home Level 1, which can increase capacities for
some indoor and outdoor settings. Eagle County will be working over the next two weeks to
implement the new state dial and replace its existing COVID-19 Risk Meter. This will include
collaborating with local partners to ensure there is a clear understanding of what the new dial
will mean and the activities the community can expect by level. Regional and local discussions
continue to address goals for balancing public health concerns with economic vitality during the
winter season. The Town continues to review and adjust both operational and economic
recovery programming and tactics to comply with these orders. For more information and
updates about the COVID-19 health crisis, access:
https://www.eaglecounty.us/PublicHealth/News/Eagle_County_to_adopt_statewide_COVID-
19_dial_dashboard/
Special Events and Music Activation Updates
Town staff and the Commission on Special Events published the Request for Proposal for 2021
events in August. The application period has closed and CSE will be convening to review
proposals during two special meetings this month on October 14th and 21st. The proposed
budget for 2021 CSE event funding is $733,563. The town has to date received 60 applications
for events totaling just over $3 million. Given the challenges presented by the public health
crisis, event producers were encouraged to demonstrate creative reimagining of events in 2021.
A large portion of the requested funds were for village entertainment including daily music
October 6, 2020 - Page 100 of 168
Town of Vail Page 3
performances through the summer and winter seasons. The Town has been supportive of
these activations this summer and sees value in this type of programming during the public
health crisis. Staff would like to propose a joint CSE and Town Council meeting on October 20
to discuss the town’s event programming direction for 2021.
Commercial Rent Relief Program Update
The program, which launched with an online application on September 1, is designed to provide
rent relief to commercial businesses in Vail through a shared model between tenant, landlord
and the town. The program is in response to the challenges presented to businesses by the
public health crisis and was developed by a subcommittee of the Vail Economic Advisory
Council. The formula for relief reflects a percentage reduction in monthly revenue versus same
month last year, which is then applied to the rent plus common area maintenance and is
available for the period August 1 – November 30, 2020. $1M has been committed by town
council to the program that provides a maximum of $15,000 relief per business, which is
matched by the landlord. The committee met in September to consider August applications and
approved 12 businesses for rent relief, with relief from the town totaling $20,553, which was
matched by the landlord. August relief averaged $1,712 per business. Applications for
September relief are due to the town by October 7, 2020.
Other Economic Recovery Program Efforts
Staff has worked with members of the Vail Economic Advisory Council to explore ideas and
develop initiatives to address economic recovery to continue support the business community in
light of the continued public health crisis. Ongoing discussions with several departments and
business owners are occurring regarding each effort. Below are some updates about
programming and next steps.
▪ Winter Operations Enhancements
❖ Explore the idea of tenting existing expanded premises for restaurants to provide
additional indoor dining with social distancing for the winter months, with a focus
on dinner service.
The Town has been diligently working to implement the winter tenting program that
would help to continue the expansion of outdoor premises. Social distancing
requirements and the 50% limit on operational capacity for restaurants continue to place
major burdens on the viability of Vail restaurants, especially moving into the winter
season. In addition, there will likely be limitations on Vail mountain for gathering, which
will necessitate more dining options in the villages.
Last week staff hosted a meeting with approximately thirty (30) restauranteurs in
attendance to provide an overview of the “winter tenting program” and an opportunity to
meet with a number of departments including fire, public works, building, economic
development, as well as a tent vendor and heating suppliers. The meeting was offered to
help educate the group about the proposal for winter tenting, the town’s participation as
a funding partner, the role and respective responsibilities of the restaurant owners, as
well as a chance to discuss common areas of concern. The outcome was to finalize the
rental order with the tent vendor, Event Rents, as soon as possible. As a result of this
meeting, restauranters were able to carefully consider whether they would participate in
the order having a better understanding of their costs vs. benefits. Currently twenty (20)
restaurants will be participating by adding tents to their winter operations. Town staff
October 6, 2020 - Page 101 of 168
Town of Vail Page 4
requests that town council approve Resolution No. 45 on the evening consent agenda
that would subsidize up to $500,000 to support the cost of tenting for the restaurants.
The Town continues working with some restaurants on other winter operational
enhancement options where the tenting solution is not viable.
The town has estimated the cost-benefit of utilizing the tent program with the potential to
generate at least $300K in additional sales tax collections, thus helping further offset the
program costs. In light of potential use of CARES federal funding and state grants (Polis
letter); staff would propose the town pay for all tent rental costs and restaurant owners
would cover operational costs associated with the tents.
❖ Create “warming area locations” with vertical patio heaters and/or portable fire
pits for guests to utilize as places to warm, dine on carry out and/or wait for dining
in the villages.
Staff is evaluating a number of options to provide multiple areas for outdoor warming in
the villages. The proposed areas will take into account public safety, public health order
requirements, and operational impacts to provide guests and residents additional areas
for outdoor warming this winter. The plan will likely include smaller structures (igloos,
greenhouses, etc.) and firepits and patio heaters, placed in pockets around the villages
instead of a single large warming tent. This village enhancement would be beneficial
throughout the day for guests to use as a place to warm, eat, drink, or wait for restaurant
seating to become available. It would be a complementary effort to the above proposal
of tenting expanded premises and serve guests and the entire business community. A
number of locations are being evaluated and would provide appropriate space for social
distancing requirements to be met. Staff will return to town council at the October 20
meeting with maps and additional information.
▪ Town of Vail Gift Card Program to Boost the Shoulder Season
Members of the Vail Economic Advisory Council recommended the town consider a gift card
program that would supply a credit to individuals to support Vail businesses during the
shoulder season. With Council approval of $110,000 for the Gift Card Program, Town of Vail
and VCBA have started the planning for the implementation process. An online sign up form
for business participation will be available on Vailgov.com/Gift-Card-Program on October 5.
Any licensed business in the Town of Vail can participate. Town of Vail will provide funding
to VCBA to manage the program. The program will run from October 15 through December
15. Gift cards will be in hand by October 13 for distribution, which staff recommends as
follows:
✓ 3,000 to be distributed to businesses in Vail. Business owners can distribute at their
discretion with a purpose of employee rewards, guest recovery, etc.
✓ 1,000 to be distributed throughout the valley that will be run through VCBA in the form of
giveaways via radio and Vail Daily to encourage valley wide visitation. This gives an
opportunity to promote programs and funding that the Town of Vail is putting into
economic recovery.
✓ 375 to be distributed to Town of Vail employees (costs covered by HR budget)
▪ Town of Vail Communications Plan to Provide and Encourage Use of Face Coverings
The Town has explored a comprehensive program to provide Vail-branded face coverings
and with Council approval of $20,000 for the purchase of face coverings, 5,500 masks and
October 6, 2020 - Page 102 of 168
Town of Vail Page 5
5,000 2-ply buffs have been ordered. One mask or buff will be provided to each Town of Vail
employee. Remaining face coverings will be at the welcome center for distribution. The
summer communication plan for face coverings will extend into the winter but will shift as
needed to align with Vail Resorts messaging so there is a cohesive message from Town to
Mountain. We have yet to receive messaging from Vail Resorts and will apply that message
when they have finalized theirs.
Summary of Funding for Economic Recovery Programs
Since April 2020, the Town of Vail has committed $2.7M to date in economic recovery relief
efforts as follows:
Community Relief Fund at $500K
Commercial Retail Relief Fund at $1M
Winter Operations Enhancements at $845K
Gift Card Program & Face Coverings at $130K
Music Activations at $196K
Attachments:
• Eagle County COVID Flyers (2)
• Resolution No. 45, Approving funding for outdoor tenting and authorizing the Town
Manager to provide for the proper administration of the funds
October 6, 2020 - Page 103 of 168
COVID-19 FACT SHEET
Colorado’s Dial Framework
During this pandemic,Colorado is working to make life
as sustainable as possible,while ensuring we do not
surpass our public health and health care capacities.
Different levels of “openness,”standardized at the
county level, will help maintain this delicate balance.
This framework recognizes unique local circumstances
using an intuitive dial to visualize a community’s
success in containing the spread of COVID-19.By
increasing simplicity and predictability,local
communities have another tool to make life amidst the pandemic more sustainable until we have a major
breakthrough in testing, treatments, or a vaccine.
This dial includes five levels, from least to most restrictive. Details for each level outline specific metrics and
how many people can participate in various activities at one time.
The five levels
1.Protect Our Neighbors:Local public health agencies are able to contain surges in cases and outbreaks
through testing,case investigation,contact tracing,isolation,quarantine,site-specific closures,and
enforcement of public health orders.
2.Safer at Home 1 -Cautious:This is less restrictive than Safer at Home Level 2,for counties with low virus
transmission but that have not yet achieved Protect Our Neighbors.
3.Safer at Home 2 -Concern:The baseline.While we are all still safer at home,we are also able to
practice greater social distancing in our great outdoors than in confined indoor spaces.
4.Safer at Home 3 -High Risk:This is more restrictive than Safer at Home Level 2,for counties
experiencing increases in the metrics. Action is needed, but Stay at Home may not be warranted.
5.Stay at Home:Everyone is required to stay at home except for grocery shopping,exercise and necessary
activities. Only critical businesses are open.
Metrics that define the levels
1.New cases: How much the virus is circulating in a county.
2.Percent positivity: Whether there is sufficient COVID-19 testing to capture the level of virus transmission.
3.Impact on hospitalizations: Whether hospitalizations are increasing, stable, or declining.
Counties will move between levels based on the metrics and will work with the state to ensure unique local
factors are considered. In order to move to a less restrictive level (e.g., Level 2 to Level 1), counties must meet
and sustain all three metrics for two weeks. Counties must engage in a consultation process with CDPHE, which
may entail moving to a more restrictive level, when they are out of compliance with any of the metrics for more
than two weeks.
Read the complete Dial Framework policy document.
October 6, 2020 - Page 104 of 168
A NEW DIAL FOR
Protect Our Neighbors,
Safer at Home,
and Stay at Home
October 6, 2020 - Page 105 of 168
2
During this pandemic, the State is working to make life as sustainable as possible, while ensuring
we do not surpass our public health and health care capacities. Carefully maintaining the
effective reproductive or R number at or below 1 helps prevent the exponential spread of the
COVID-19 virus. Different levels of “openness” that are standardized at the county level will help
maintain this delicate balance. This new framework recognizes unique local circumstances and
uses an intuitive dial to visualize a community’s success in containing the spread of COVID-19.
By increasing simplicity and predictability, we can give local communities another tool to
make life amidst the pandemic more sustainable until we have a major breakthrough in testing,
treatments, or a vaccine.This dial goes into effect Tuesday, September 15.
A NEW DIAL FOR
Protect Our Neighbors, Safer at Home, and Stay at Home
We heard from stakeholders that
the colors should match Colorado’s
iconic fire-risk warning system. So,
we switched to make the green for
Protect Our Neighbors, and the blue
for Safer at Home Level 1. We also
flipped it to match the orientation
as the fire warning system, with the
left side for the least risk, and the
right for the most risk.
THIS DIAL HAS FIVE LEVELS:
• Protect Our Neighbors
• Safer at Home 1- Cautious
• Safer at Home 2- Concern
• Safer at Home 3- High Risk
• Stay at Home
The goal of each level is to strike that important balance between enabling economic and social
activity while ensuring that our testing, contact tracing, and health care systems are able to
contain the virus. Each level is defined by objective scientific metrics and has associated capacity
limitations. A community will move between levels based on the metrics and based on local and
state consultation to ensure unique local factors are appropriately considered. This tool will add
simplicity and predictability to how we open -- or close -- based on virus transmission levels.
This tool can be used by communities to implement locally-driven strategies to achieve the
desired level.
October 6, 2020 - Page 106 of 168
3
WHAT DO THESE LEVELS MEAN?
Each county is at one of five levels. Each level has associated capacity restrictions.
At one end of the spectrum is Protect Our Neighbors, the level where once certified a county is
able to exercise local control over reopening, so long as they initially stay under 50% capacity
or 500 people, whichever is fewer. Over time, if a county consistently maintains compliance
with the required metrics, they can increase that capacity threshold by 5% a month. So, a county
with a low, stable, and contained virus transmission is able to take one step at a time back to
restored capacity. The new dial does not change the original certification process for Protect Our
Neighbors (learn more about that process here). At the other end of the spectrum is Stay at Home,
where all but essential businesses close.
In between Protect Our Neighbors and Stay at Home is the Safer at Home level we are all familiar
with, as defined by the public health order. CDPHE will revise the public health order to include
this new dial, which creates three levels within Safer at Home. Safer at Home Level 2 (Concern/
Yellow) is the baseline, meaning it encompasses the Safer at Home capacities we’ve been
following for the past several months. There is a less restrictive level -- Safer at Home Level 1
(Cautious/Blue) for counties that have low virus transmission, but have not yet achieved Protect
Our Neighbors. There is a more restrictive level -- Safer at Home Level 3 (High Risk/Orange), for
counties that are seeing increases in the metrics and need to take action, but may not need to
go into Stay at Home yet. In this way, we’ve moved away from reopening as a lightswitch (open
or closed), and added more steps to make it a dial, where communities can gradually reopen or
become more restrictive based on what is happening with the virus locally.
WHAT METRICS DEFINE THESE LEVELS?
There is no one metric that tells the full story,
but together, three key metrics can help us
understand the fuller picture. These metrics are:
1. New cases -- a measure of how much the
virus is circulating in a community
2. Percent positivity of COVID tests -- a
measure of how widespread infection is and
whether there is sufficient testing occurring.
3. Impact on hospitalizations -- a measure
of the impact on hospitals and how many
cases are severe, by looking at the number
of new hospital admissions and whether
hospitalizations are increasing, stable, or
declining.
In our draft, we proposed six
metrics. We revised this down to
three in response to stakeholder
feedback that the metrics must be
simple and objective. Additional
metrics, such as the other three we
proposed -- the direction of the
epidemiological trend, anticipated
future risk factors, and progress
towards achieving Protect Our
Neighbors all are important but are
best interpreted while considering
local context. So, they may -- and
should -- be discussed during
consultations between state and
local officials but are not part of
measuring the Safer at Home
phase.
October 6, 2020 - Page 107 of 168
4
HERE ARE THE METRICS FOR EACH LEVEL:
PROTECT OUR
NEIGHBORS:
CAREFUL SAFER LEVEL 1:
CAUTIOUS
SAFER LEVEL 2:
CONCERN
SAFER LEVEL 3:
HIGH RISK
STAY AT HOME:
SEVERE
SAFER AT HOME
NEW CASES
(excluding
outbreak-associated
cases in residential
facilities)
PERCENT
POSITIVITY
STABLE OR
DECLINING
HOSPITALIZATIONS?
Must achieve all 8
Protect Our
Neighbors metrics
and complete the
certification
process
0-75 / 100,000
2-week incidence
No greater
than 5%
Increasing,
stable, or
declining?
> 75-175 / 100,000
2-week incidence
No greater
than 10%
Increasing,
stable, or
declining?
> 175-350 / 100,000
2-week incidence
No greater
than 15%
Increasing,
stable, or
declining?
Increasing,
stable, or
declining?
No limit
> 350 / 100,000
2-week incidence
New cases are defined by the rolling 2-week
cumulative incidence. This means that every day,
we observe new cases that have been reported in the
previous two weeks. Looking at the number of new
cases reported over this period of time helps balance
between days where there are very high or very low
numbers of new cases. We track 2-week cumulative
incidence to understand what the current burden of
disease is in a community and what the associated risk
of exposure to disease may be to residents and visitors
to that community. The current incidence is linked to
the risk of outbreaks in businesses, schools, nursing
homes, and other locations as well as the immediate
need for public health and healthcare services,
including hospital admissions. Incidence data also
helps us understand what longer lasting health impacts
communities and individuals may need to prepare
for. These include some long-term consequences
COVID-19 that we are just learning about, such as
ongoing issues with heart and lung function, cognitive
impairments, or the rare but severe multisystem
inflammatory syndrome in children (MIS-C).
The two-week incidence levels in this dial are
significantly more generous than the original levels
when variances first were established. For example, to
fall into the highest variance level under the original
framework, a county would have to have a 2-week
incidence below 25/100,000. In this framework, to fall
into that same level, a county has to have a 2-week
incidence below 75/100,000. The threshold was tripled
We heard many stakeholders
ask if transmission alone can
determine the level of risk in
a community. No -- alone it
cannot, but it is an important
piece of the puzzle.
It is true that the clinical
management of COVID-19
has improved significantly
over the past few months.
As a result, we significantly
loosened this criteria. In the
previous framework, you could
only qualify for this level of
capacity if the incidence was
under 25/100,000. In our new
framework, this is increased to
75/100,000. It is still important
that we closely monitor and
coordinate mitigation activities
based on incidence. While the
most severe cases often need
hospitalization, we are still
learning about the long term
effects on many who have a
difficult course of illness but
never need hospitalization.
Even if we are able to better
October 6, 2020 - Page 108 of 168
in this framework compared to our previous one as
a result of recent improvements in testing, tracing,
and treatment.
Percent positivity is defined as the percent of tests
that come back positive out of the total number
of tests performed. This is measured over a 14 day
rolling average so that one day of low or high testing
won’t result in an inaccurate picture of the percent
positivity. The global standard is that if the percent
positivity is below 5%, then the community is testing
enough people to adequately capture the level of
virus transmission. If percent positivity is higher
than 5%, then it’s likely that many cases are being
missed because there is not enough testing. This
standard was established before widespread testing
became available for communities primarily testing
those who are symptomatic or exposed to a known
case. It’s recommended that communities doing
widespread surveillance testing seek an even lower
percent positivity.
Stable or declining hospitalization trend is a way
to assess the trajectory of severe disease as a result
of COVID-19. Every day we look at the new hospital
admissions trend for the previous two weeks. Our
goal is for new COVID-19 hospital admissions to be
stable or decreasing for at least eight of the last 14
days in large counties (more than 30,000 residents).
For smaller counties (30,000 or fewer residents),
our goal is to have no more than two new hospital
admissions per day in any of the last 14 days.
Hospitalized patients are assigned to a county based
on where they live.
protect those most at risk, like
older adults with underlying
conditions, it is still important to
minimize the number of people
who catch COVID.
Many stakeholders questioned
whether hospitalizations
were still proportional to the
overall number of people with
COVID-19. As the case incidence
in a community rises, new
hospitalizations rise at a similar
rate, depending on the age and
overall health status of the cases
that are occurring. Tracking
hospital admissions allows us to
track the rate of severe disease.
Notably, the collaborative
model with the Colorado
School of Public Health uses
hospitalization data, not
incidence data, to develop their
estimates of social distancing
levels which is a key guiding
piece of information for this
policy framework.
5
Measures of incidence per
100,000 can have more variability
for counties with lower case
counts or populations. The
larger two week incidence levels
in this framework ensure that
small changes in the number
of newly reported cases don’t
result in frequent changes the
corresponding level.
October 6, 2020 - Page 109 of 168
6
WHAT ARE THE CAPACITY
RESTRICTIONS AT EACH LEVEL?
PROTECT OUR
NEIGHBORS:
CAREFUL
SAFER AT HOME STAY AT
HOME:
SEVERESAFER LEVEL 1:
CAUTIOUS
SAFER LEVEL 2:
CONCERN
SAFER LEVEL 3:
HIGH RISK
VARIANCES
Eligible for both
outdoor and
indoor site-specific
variances if
approved by LPHA
Eligible for both
outdoor and
indoor site-specific
variances if
approved by LPHA
Eligible for outdoor
site-specific
variances if
approved by LPHA
Not eligible Not eligible
PERSONAL
GATHERING SIZE Per local guidance 25 people 10 people 10 people None
P-12 SCHOOLS In-person
suggested
In-person
suggested or
hybrid, remote as
appropriate
In-person, hybrid,
or remote as
appropriate
Remote or hybrid
suggested, limited
in-person as
appropriate
Remote suggested,
very limited
in-person when
necessary
HIGHER
EDUCATION
In-person
suggested
In-person
suggested or
hybrid, remote as
appropriate
In-person, hybrid,
or remote as
appropriate and
other strategies
to increase social
distancing
Remote or hybrid
suggested,
limited in-person
as appropriate
and other major
strategies to
increase social
distancing
Remote and
significant
social distancing
strategies
PLACES OF
WORSHIP AND
LIFE RITES
50%* capacity or
500 people
6ft between parties
outdoors, per local
zoning
50% capacity or 175
indoors
6ft between parties
outdoors, per local
zoning
50% capacity or 50
people (or up to 100
with calculator)
6ft between parties
outdoors, per local
zoning
25% capacity or 50
people
6ft between parties
outdoors, per local
zoning
Remote or virtual
service
RESTAURANTS
50%* capacity or
500 people
6ft between parties
outdoors, per local
zoning
50% capacity or 175
indoors
6ft between parties
outdoors, per local
zoning
50% capacity or 50
people (or up to 100
with calculator)
6ft between parties
outdoors, per local
zoning
25% capacity or 50
people
6ft between parties
outdoors, per local
zoning
Take out or delivery
only
NON-CRITICAL
MANUFACTURING
50%* capacity or
500 people
50% capacity or 175
people
50% capacity or 50
people (or up to 100
with calculator)
25% capacity or 50
people Closed
OFFICES 50%* capacity 50% capacity 50% capacity 25% capacity Closed
BARS 50%* capacity or
500 people Closed Closed Closed Closed
GYMS/FITNESS 50%* capacity or
500 people
25% capacity or 75
people
25% capacity or 50
people
Virtual, or outdoors
in groups less than
10
Virtual, or outdoors
in groups less than
10
GROUP SPORTS
AND CAMPS
50%* capacity or
500 people
50 person cap per
activity
25 person cap per
activity
Virtual, or outdoors
in groups less than
10
Virtual, or outdoors
in groups less than
10
RETAIL 50%* capacity 50% capacity 50% capacity 25% capacity Curbside pick up
and online only
PERSONAL
SERVICES
50%* capacity or
500 people
50% capacity or 50
people
50% capacity or 50
people
25% capacity or 25
people Closed
LIMITED HEALTH
CARE SETTINGS
50%* capacity or
500 people
50% capacity or 50
people
50% capacity or 50
people
25% capacity or 25
people Closed
INDOOR EVENTS 50%* capacity or
500 people 50%, 175 person cap 50%, 100 person cap
(with calculator)
50%, 25 person cap
(with calculator)Closed
OUTDOOR
EVENTS
50%* capacity or
500 people
50%, 250 person
cap
50%, 175 person cap
(with calculator)
50%, 75 person cap
(with calculator)Closed
OUTDOOR
GUIDED
SERVICES
50%* capacity or
500 people
50% capacity or 25
people
50% capacity or 10
people
25% capacity or 10
people Closed
**Counties that enter Protect Our Neighbors are eligible to increase the percentage caps by 5% every month they continually sustain those metrics.
What are the capacity restrictions at each level?
October 6, 2020 - Page 110 of 168
7
DO YOU HAVE TO FOLLOW THE CDPHE GUIDELINES
FOR EACH SECTOR AT THE DIFFERENT LEVELS?
Yes, you still must follow all of the same protocols at every level -- including Protect Our
Neighbors. The only things that change across levels are the capacity limits.
WHAT LEVEL WILL MY COMMUNITY BE AT WHEN
THE DIAL TAKES EFFECT ON SEPTEMBER 15?
On Tuesday, September 15, every community starts at the status quo level based on any variances
granted for that community. Counties will not experience a change in capacities -- in any
direction -- on Tuesday. It’s a move “sideways” to a new framework. All variance allowances
remain intact when the dial launches -- either because the variance allowances are still possible
by default under the new dial, or because variance allowances that did not fit into the dial are
still recognized. This way, we transition to the new framework without any changes, and future
changes occur according to the dial.
Starting September 15, counties may transition to a more or less restrictive level according to the
process described in the following section of this document titled, “How do you move between
levels?”. According to the process, the earliest a county could move to a different level would be
September 29.
Once the dial is implemented, community members can navigate to this CDPHE interactive
dashboard to view their community’s current level.
By default, communities will be measured by counties. Similar to the Protect Our Neighbors
certification process, if multiple counties would like to form a region, they may do so. But, the
whole region must move between levels together.
HOW DO YOU MOVE BETWEEN LEVELS?
The numerical metrics initiate the process of moving
between levels. But, because metrics alone do not tell
the whole story, state and local governments are then
able to factor in local circumstances before changes
are made.
In order to move to a less restrictive level (e.g., Level
2 to Level 1), you need to meet and sustain all three
metrics: new cases, percent positivity, and stable or
declining hospitalizations for a two-week rolling
period.
For example, if a county in Level 2 (Concern/Yellow)
met all 3 metrics for Level 1 (Cautious/Blue) starting
on September 1, it must continue to meet all 3
metrics until September 14. If the county remains in
compliance with all metrics for the two week period,
the county may opt to transition to Level 1. If eligible,
the local government makes the decision to move to
a less restrictive level. While a county may be eligible,
Stakeholders expressed concern
about “bouncing” between levels.
Using a two week period to
initiate the process of moving
between levels will provide more
stability in how we observe and
consider metric levels within
each county. In particular, we
listened to concerns voiced
by those in lower-population
counties, whose overall epi
trend may be skewed by even a
small number of cases. By giving
communities two weeks to
change their trend, it will ensure
that local control measures have
enough time to work before
further engagement with the
state is needed.
October 6, 2020 - Page 111 of 168
8
it still must affirmatively tell the State that it would like to move to the less restrictive level. The
local public health agency (LPHA) can submit a letter to the CDPHE co-signed by the required
stakeholders, or a series of letters from the required stakeholders including:
• the local public health agency,
• all hospitals within the county or region (unless no hospitals are located in the county)
• Hospitals must verify that they have the capacity to serve all people needing their care.
• a majority of county commissioners (or other county-level governing body), and
• If a sovereign nation is present in the county, support from the sovereign nation for the
variance request.
Letters should be submitted through this form.
The process of moving to a more restrictive level in the Safer at Home level begins with a
consultation with CDPHE if a county is out of compliance with any of the three metrics for a two-
week period. This two-week period is a grace period. If compliance is restored in that timeframe,
no further action is needed. If compliance is not restored, then a consultation between the
county and the state must take place to determine next steps. At this consultation, detailed
metrics including these three, but also many others like the epidemiological trends, impacted
populations, and local factors will be discussed and considered in partnership between state and
local officials.
For example, if a county has a significant increase in cases and passes beyond the threshold for
the 2-week incidence on September 15, and the number is back below the threshold by September
29, then no further action is needed. If instead, at the end of the two week period, compliance is
not restored, then key local leaders will meet with CDPHE to discuss their own data, sources of
transmission, and local mitigation efforts.
This consultation is critical because it ensures that local factors are taken into consideration. For
example, if cases are clustered at a university, or in a part of the county that is geographically
distinct, then targeted actions may be more appropriate than county-wide actions. Unique
circumstances may influence unique actions, and so the consultation process ensures that a
robust discussion happens before actions are taken.
At the end of the consultation, CDPHE will assess whether local trends are improving, the risk to
the community, and the strength of local mitigation efforts. After considering all of these factors,
CDPHE will either:
1. Provide an extension for another 2-week period to remain in the same dial level while
continuing existing local mitigation strategies,
2. Provide an extension, on the condition that additional, specifically defined local mitigation
strategies are put in place, or
3. Require the county to transition to a more restrictive level.
In other words, if local mitigation efforts are successful, then a county may get significantly more
time to realize the benefits of their actions before needing to move to a more restrictive level. The
state will make it a priority to support local mitigation efforts, so that state restrictions are a last
resort. But, if state restrictions are placed, it will only be after a robust process that is initiated by
metrics, accounts for local circumstances, and fosters partnership between the State and local
leadership.
October 6, 2020 - Page 112 of 168
9
WHAT HAPPENS TO VARIANCES?
This process replaces the variance process for most variances. The highest variance a county
can get under the original variance process includes a 175 person cap for indoor events and 250
person cap for outdoor events. These are the same capacities permitted in Level 1 (Cautious/Blue)
of the dial. It is easier to meet the metric thresholds to qualify for Level 1 than the thresholds set
in the original variance process. Further, the permitted capacities in Level 1 of the dial can be
achieved without having to use the spacing calculator.
While general variances for sectors like restaurants or gyms are replaced by the dial framework,
CDPHE will still consider applications for site-specific variances for unique facilities, like zoos,
theaters, or other extra large venues or events. Variance requests must conform to CDPHE
requirements, and be submitted by the LPHA. You can find the requirements here.
ARE THE CAPACITY RESTRICTIONS WITHIN THE LEVELS REQUIRED?
Yes. Once a county transitions to a new level, then the associated capacity levels are the highest
limits a county can employ. A local government may choose to be more restrictive than the level.
In other words, the capacity limits are a “ceiling.”
ARE THE P-12 SCHOOL LEVELS REQUIRED?
These are high-level recommendations. At this stage in the pandemic, whether a school is able
to support in-person instruction is a local decision that may depend on many more factors
other than the level of virus in a community, such as staffing, facility, or student needs. School
districts and schools should be working with their local public health agencies to make reopening
decisions. While this dial can be a guide at a high level, we applaud local public health and
education partnerships that are developing and utilizing local indicators to guide decision
making at a more granular level based on local circumstances.
DOES THIS CHANGE ANYTHING ABOUT QUALIFYING
FOR PROTECT OUR NEIGHBORS?
No, counties and regions must follow the same certification process to enter Protect Our
Neighbors (PON). Click here to learn more about the PON level, here to view the PON certification
guide, and here to view the PON certification form.
CAN WE DO CONTAINMENT IF THERE IS A SIGNIFICANT
DELAY IN TEST RESULT TURNAROUND TIME?
Contact tracing and containment is reliant on timely test results for symptomatic or exposed
individuals. The state will work to maximize speed of turn around time at the State Lab, and
work in partnership with counties to facilitate testing contracts or partnerships based on local
circumstances. If the turn around time of tests becomes so delayed as to impair the ability to
do containment, then all movement to less restrictive levels may be paused until more rapid
turnaround time is resorted.
October 6, 2020 - Page 113 of 168
1
10/2/2020
RESOLUTION NO. 45
SERIES 2020
A RESOLUTION OF THE VAIL TOWN COUNCIL APPROVING FUNDING FOR
OUTDOOR TENTING AND AUTHORIZING THE TOWN MANAGER TO
PROVIDE FOR THE PROPER ADMINISTRATION OF THE FUNDS
WHEREAS, on March 10, 2020, the Governor of the State of Colorado recognized the
COVID-19 pandemic and declared a state of emergency;
WHEREAS, on March 13, 2020, the Town Manager declared a disaster emergency in and
for the Town of Vail, Colorado, pursuant to the Colorado Disaster Emergency Act, C.R.S. § 24-
33.5-701, et seq. (the "Act"), and Section 13.5 of the Town's Home Rule Charter;
WHEREAS, the emergency conditions caused by the COVID-19 pandemic, as defined by
C.R.S. § 24-33.5-702 and the Charter, persist and require additional and sustained action by the
Town; and
WHEREAS, Colorado Governor Jared Polis extends his support and encourages local
officials to continue their partnerships with the restaurants in supporting programs that expand
outdoor winter operations to help address challenges of the public health crisis;
WHEREAS, the Town Council finds and determines that the establishment of funding, not
to exceed $500,000, to assist eating and drinking establishments with creating additional covered
and heated areas (the “Funding”) is in the best interest of the public health, safety and welfare.
NOW THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN OF
VAIL:
Section 1. The Town Council hereby approves the Funding and authorizes the Town
Manager to take such actions necessary for the implementation of a tenting program with the
Funding, including but limited to executing agreements on behalf of the Town with Event Rents
Denver LLC, and other private business owners, in a form approved by the Town Attorney.
INTRODUCED, READ, APPROVED AND ADOPTED THIS 6th DAY OF OCTOBER 2020.
______________________________
Dave Chapin, Mayor
ATTEST:
____________________________
Tammy Nagel, Town Clerk
October 6, 2020 - Page 114 of 168
VA I L TO W N C O UNC I L A G E ND A ME MO
I T E M /T O P I C: D R B / P E C Update
P RE S E NT E R(S ): J onathan S pence, Planning Manager
AT TAC H ME N TS:
Description
September 16, 2020 D R B Meeting Results
September 28, 2020 P E C Meeting Results
October 6, 2020 - Page 115 of 168
D E S IG N R E V IE W B O AR D
September 16, 2020, 3:00 P M
Virtual
75 S. Frontage Road - Vail, Colorado, 81657
1.Call to Order
1.1.Register in advance for this webinar:
https://us02web.zoom.us/webinar/register/W N_2V K A A4pqSw-vsC6-sc HXjQ
After registering, you will receive a confirmation email containing information
about joining the webinar.
1.2.Attendance
Present: Peter Cope, Doug Cahill, J ohn Rediker, J oe St. J ohn, Kit Austin
Absent: None
2.Main Agenda
2.1.D R B18-0008.001 - Vail Mountain View Residences
Final review of a change to approved plans (parapet walls)
Address/Legal Description: 434 South Frontage Road East / Lot 1, Vail
Village Filing 5
Applicant: Mountain View Residences, represented by 359 Design
Planner: J onathan Spence
J ohn Rediker moved to continue to October 7, 2020. Peter Cope seconded
the motion and it passed (5-0).
2.2.D R B20-0385 - 1028 Riva Glen LL C
Final review of new construction
Address/Legal Description: 1028 Riva Glen/Lot 1, Spraddle Creek Estates
Applicant: 1028 Riva Glen LLC, represented by Suman Architects
Planner: Greg Roy
1. The applicant shall show on the building permit submittal that all the
wood to be used throughout the exterior of the building will be one color
tone.
J ohn Rediker moved to approve with conditions. J oe St. J ohn seconded the
motion and it passed (5-0).
2.3.D R B20-0403 - Vail Mountain Lodge
Final review of exterior alteration (east entry, siding, fireplace vent)
Address/Legal Description: 352 East Meadow Drive / Lot Tract B, Vail
Village Filing 1
October 6, 2020 - Page 116 of 168
Applicant: Vail Mountain Lodge, represented by Studio Lemonade
Planner: Greg Roy
Kit Austin moved to approve. Peter Cope seconded the motion and it passed
(5-0).
2.4.D R B20-0419 - Laird Residence
Conceptual review of new construction
Address/Legal Description: 1967 Circle Drive/Lot 24, Buffehr Creek
Resubdivision
Applicant: Rebecca & Stephen Laird, represented by Pierce Architects
Planner: Greg Roy
3.Staff Approvals
3.1.B20-0372 - Bloom Residence
Final review of an exterior alteration (reroof)
Address/Legal Description: 1374 Sandstone Drive/Lot G5, Lion's Ridge
Subdivision Filing 2
Applicant: Audree Bloom, represented by B&M Roofing
Planner: J onathan Spence
3.2.B20-0376 - Morris/Stone Duplex
Final review of an exterior alteration (reroof)
Address/Legal Description: 4542 Streamside Circle/Lot 16, Bighorn
Subdivision 4th Addition
Applicant: Susan A. Morris Living Trust & Michael C. Stone, represented by
Rocky Valley Contractors
Planner: Glen Morgan
3.3.B20-0386 - Rawhide Equity Partners
Final review of exterior alteration (re-roof)
Address/Legal Description: 4250 Spruce W ay / Lot 1, Block 7, Bighorn
Subdivision 3rd Addition
Applicant: Rawhide Equity Partners L L C, represented by Heritage Roofing &
Contracting L L C
Planner: J onathan Spence
3.4.D R B20-0331 - Hicks Residence
Final review of exterior alteration (deck)
Address/Legal Description: 225 Forest Road / Lot 25, Block 7, Vail Village
Filing 1
Applicant: Ed Hicks, represented by Alpine Building & Development
Planner: Greg Roy
3.5.D R B20-0359 - Boles Residence
Final review of tree removal
Address/Legal Description: 3916 Lupine Drive / Lot 5, Block 2, Bighorn
Subdivision 1st Addition
October 6, 2020 - Page 117 of 168
Applicant: Sandra F. Boles Trust, represented by Ceres Landcare
Planner: Greg Roy
3.6.D R B20-0360 - Davis Residence
Final review of tree removal
Address/Legal Description: 1543 Matterhorn Circle Unit 4 / Lot 4, Parkside
Villas
Applicant: Stuart Davis, represented by Old Growth Tree Service
Planner: Greg Roy
3.7.D R B20-0361 - W ohnlich Residence
Final review of a tree removal
Address/Legal Description: 2019 Chamonix Lane Unit A/Lot 29, Buffehr
Creek Resubdivision
Applicant: Martin W ohnlich, represented by Old Growth Tree Service
Planner: Greg Roy
3.8.D R B20-0363 - Vail View Properties LL C
Final review of an exterior alteration (driveway)
Address/Legal Description: 1764 Alpine Drive/Lot 6, Vail Village W est Filing
1
Applicant: Vail View Properties L L C
Planner: J onathan Spence
3.9.D R B20-0371 - Vail Racquet Club
Final review of exterior alteration (reroof)
Address/Legal Description: 4680 Vail Racquet Club Drive / Vail Racquet
Club Condominiums
Applicant: Vail Racquet Club, represented by Arapahoe Roofing
Planner: Greg Roy
3.10.D R B20-0374 - Town of Vail
Final review of an exterior alteration (retaining wall)
Address/Legal Description: 1309 Elkhorn Drive/Unplatted - TOV Public
Works Offices
Applicant: Town of Vail
Planner: Erik Gates
3.11.D R B20-0375 - McMahon Residence
Final review of an exterior alteration (vent)
Address/Legal Description: 1320 Westhaven Drive Unit 2F/Cascade Village -
Millrace Condominiums
Applicant: Mc Mahon Residence Trust, represented by Aspen Grove
Construction I nc.
Planner: Greg Roy
3.12.D R B20-0376 - R C W Vailco LL C
Final review of a tree removal
October 6, 2020 - Page 118 of 168
Address/Legal Description: 2039 Sunburst Drive Unit A/Lot 16, Vail Valley
Filing 3
Applicant: RC W Vailco LLC, represented by Ceres Landcare
Planner: Greg Roy
3.13.D R B20-0381 - Goldstein Residence
Final review of tree removal
Address/Legal Description: 264 Beaver Dam Road A / Lot 23, Block 7, Vail
Village Filing 1
Applicant: Glenn D. Goldstein Trust - E TA L, represented by Old growth Tree
Service
Planner: J onathan Spence
3.14.D R B20-0382 - Vail Ptarmigan LL C Residence
Final review of tree removal
Address/Legal Description: 1067 Ptarmigan Road / Lot 3, Block 5, Vail
Village Filing 7-Vail Village Filing 10
Applicant: Vail Ptarmigan LLC, represented by Old Growth Tree Service
Planner: Erik Gates
3.15.D R B20-0391 - AT&T W ireless
Final review of exterior alteration
Address/Legal Description: 545 North Frontage Road W est / Lot 8, Block 2,
Vail Potato Patch Filing 1
Applicant: Town of Vail, represented by Md7 LLC obo AT&T
Planner: J onathan Spence
3.16.D R B20-0393 - Bailey Residence
Final review of a change to approved plans (rock wall)
Address/Legal Description: 5155 Main Gore Drive South/Lot 2, Vail
Meadows Filing 1
Applicant: J eff & Kelli Lynn Bailey, represented by K H Webb Architects
Planner: J onathan Spence
3.17.D R B20-0396 - Grand Hyatt Vail
Final review of an exterior alteration (landscaping)
Address/Legal Description: 1300 Westhaven Drive/Cascade Village - Vail
Cascade Resort
Applicant: Vail Hotel Partners LLC
Planner: J onathan Spence
3.18.D R B20-0397 - Mancini Residence
Final review of exterior alteration (A/C)
Address/Legal Description: 174 Gore Creek Drive 352 / Lot 1, Lodge
Subdivision
Applicant: Henry & Virginia Mancini, represented by S RE Building
Associates
Planner: Erik Gates
October 6, 2020 - Page 119 of 168
3.19.D R B20-0398 - Goldman/Cheney Residence
Final review of an exterior alteration (window)
Address/Legal Description: 4220 Spruce W ay / Lot 1, Block 7, Bighorn
Subdivision 3rd Addition
Applicant: Scott Goldman, represented by S RE Building Associates
Planner: Greg Roy
3.20.D R B20-0401 - Knott Residence
Final review of a tree removal
Address/Legal Description: 2578 Arosa Drive/Lot 1, Block C, Vail Das
Schone Filing 1
Applicant: Katharine Knott, represented by Old Growth Tree Service
Planner: Greg Roy
3.21.D R B20-0405 - Hornsilver Investments Residence
Final review of tree removal.
Address/Legal Description: 1153 Hornsilver Circle Unit 1 / Lot 10, Block 1,
Vail Village Filing 8
Applicant: Hornsilver I nvestments LLC, represented by Old Growth Tree
Service
Planner: Greg Roy
3.22.D R B20-0406 - Schafer Residence
Final review of tree removal.
Address/Legal Description: 63 W illow Place Unit 1 / Lot 2, Block 6, Vail
Village Filing 1
Applicant: Oscar Schafer, represented by Old Growth Tree Service
Planner: Greg Roy
3.23.D R B20-0407 - Montaneros Condominiums
Final review of exterior alteration (re-roof)
Address/Legal Description: 684 W est Lionshead Circle / Lot 8, Block 1, Vail
Lionshead Filing 3
Applicant: Montaneros Condominiums, represented by Turner Morris I nc.
Planner: Greg Roy
3.24.D R B20-0410 - Grand Hyatt Vail
Final review of exterior alteration (lighting & landscaping)
Address/Legal Description: 1300 Westhaven Drive / Cascade Village - Vail
Cascade Resort
Applicant: Vail Hotel Partners LLC Laurus Corporation, represented by
Grand Hyatt Vail
Planner: J onathan Spence
3.25.D R B20-0412 - McLaughlin Residence
Final review of tree removal.
Address/Legal Description: 600 Forest Road / Lot 4, Block 1, Vail Village
Filing 6
October 6, 2020 - Page 120 of 168
Applicant: Kristi Mc Laughlin, represented by Ceres Landcare
Planner: Greg Roy
3.26.D R B20-0413 - Dikeou Residence
Final review of tree removal.
Address/Legal Description: 352 Beaver Dam Circle Unit B / Lot 5, Block 3,
Vail Village Filing 3
Applicant: Panayes Dikeou, represented by LHC Construction I nc.
Planner: J onathan Spence
3.27.D R B20-0416 - G C H Booth Falls Residence
Final review of exterior alteration (deck repair)
Address/Legal Description: 3090 Booth Falls Court Unit B / Lot 9, Block 2,
Vail Village Filing 12
Applicant: GC H Booth Falls L L C, represented by Nett Designs Construction
Planner: J onathan Spence
3.28.D R B20-0417 - G C H Booth Falls Residence
Final review of tree removal.
Address/Legal Description: 3090 Booth Falls Court Unit B / Lot 9, Block 2,
Vail Village Filing 12
Applicant: GC H Booth Falls L L C, represented by Nett Designs Construction
Planner: J onathan Spence
3.29.D R B20-0396.001 - Grand Hyatt
Final review of exterior alteration (fire pits)
Address/Legal Description: 1300 Westhaven Drive / Cascade Village - Vail
Cascade Resort
Applicant: Vail Hotel Partners LLC Laurus Corporation
Planner: J onathan Spence
3.30.D R B20-0134.002 - Vail Ptarmigan Residence
Change to approved plans (enclose stairway)
Address/Legal Description: 1067 Ptarmigan Road / Lot 3, Block 5, Vail
Village Filing 7-Vail Village Filing 10
Applicant: Vail Ptarmigan LLC, represented by Sipes Architects
Planner: Erik Gates
The applic ations and information about the proposals are available for public inspection during
regular office hours at the Town of Vail Community Development Department, 75 South
Frontage Road. The public is invited to attend the project orientation and the site visits that
precede the public hearing in the Town of Vail Town C ounc il Chambers. Times and order of
items are approximate, subject to c hange, and cannot be relied upon to determine at what time
the Design Review Board will c onsider an item. Please call 970-479-2138 for additional
information. Sign language interpretation available upon request with 24-hour notification, dial
711.
October 6, 2020 - Page 121 of 168
P L ANNI NG AND E NV I RO NM E NTAL C O M M I S S I O N
September 28, 2020, 1:00 P M
Virtual
75 S. F rontage Road - Vail, Colorado, 81657
1.Call to Order
1.1.Register in advance for this webinar:
https://us02web.zoom.us/webinar/register/W N_t2-dEk2D T0uC R2X Vyxa2Xg
After registering, you will receive a confirmation email containing
information about joining the webinar.
1.2.Attendance
Present: Ludwig Kurz, Karen Perez, Rollie Kjesbo, Brian Gillette, Henry
Pratt, J ohn-Ryan Lockman
Absent: Pete Seibert
2.Main Agenda
2.1.A request for a recommendation to the Vail Town Council for a Prescribed
Regulations Amendment pursuant to Section 12-3-7, Amendment, Vail Town
Code, to add Section 13-14, Administrative Lot Line Adjustment and
Elimination Procedures, Vail Town Code, to add an administrative procedure
for the adjustment or elimination of lot lines between existing platted lots, and
setting forth details in regard thereto.. (P E C20-0019)
30 min.
Applicant:Town of Vail
Planner:J onathan Spence
Planner Spence: I ntroduced the project by discussing the frequency of
these lot line adjustment requests. W hen these are brought to the P E C,
there is generally not a lot more for the P E C to review. The proposed
amendment would not change the actual review process with these requests
still going through Public W orks and E RW S D.
Chairman Kurz: Remembers this topic being discussed with the P E C
before. Did the P E C express interest in making these administrative?
Spence: Yes.
Commissioner Perez: Asked if applicants could still bring the request to the
P E C if they wanted. Has encountered individuals who may have wanted to
appeal a staff decision to the P E C, but the appeal process adds extra time
that an applicant may want to avoid by directly going to the P E C.
Spence: These applications are generally the least controversial items we
bring to the P E C.
Commissioner Gillette: Asked about a possible example of these
applications.
October 6, 2020 - Page 122 of 168
Spence: Clarified that these applications are generally for small adjustments
to the way lot lines are drawn. Typically, the owner is the same for both
properties on the line.
Gillette: Asked if the appeal process is the same for these as it is for other
administrative procedures.
Spence: Yes.
Rollie Kjesbo moved to recommend approval. Brian Gillette seconded the
motion and it passed (6-0).
Absent:(1)Seibert
2.2.A request for a recommendation to the Vail Town Council for a Prescribed
Regulations Amendment pursuant to Section 12-3-7, Amendment, Vail Town
Code, to replace Section 12-6I -8 Parking and Loading, Vail Town Code,
with a new section, Section 12-6I -8 Mobility, to address mobility needs of
residents in the Housing (H) Zone District, and setting forth details in regard
thereto.. (P E C20-0021)
60 min.
Applicant:Town of Vail
Planner:J onathan Spence
1. The proposed language shall be modified to remove a reference to
bikes in the criteria section.
2. The proposed language shall be modified to include a reference to the
parking requirements of Chapter 10 as a baseline.
Planner Spence: Explained that the Town Council had directed staff to look
into alternative methods to the parking requirement in the Housing district.
The resulting revised language shifts focus away from vehicle parking but
involves a more in-depth analysis into the mobility options for housing
projects. Spence then addressed some existing housing district projects as
examples. Stated that the management plans of parking and mobility is the
greatest indicator of success for these projects. Comment was received
from the Vail Local Housing Authority.
Kurz: W e also had some comment from the Fire Department. Have his
comments been addressed in this proposal?
Spence: F D had concerns about existing developments and a concern
related to Chamonix development. The Chamonix development met all of the
existing requirements of the Code meaning that the issues there are more of
an enforcement issue.
Kurz: Had a question about local data showing that the Town of Vail is ready
to move away from focusing on vehicle parking.
Spence: No statistical analysis. I n the Housing district the applicants have
always been able to ask for variations from the parking requirement based
on other mobility methods. This proposal isn’t meant to replace requirements
for vehicle parking if that need still exists, it is meant to provide more
flexibility in meeting transportation needs. This proposal does not require
reduced parking. This also provides a better framework for mobility
management plan requirements, criteria, and enforcement.
Gillette: There are different types of employee housing in Vail. Gave the
October 6, 2020 - Page 123 of 168
example of permanent employees vs seasonal ski season employees. The
code requirements aren’t currently able to address this. Management plan
needs to be able to address utility trucks, services vehicles, etc.
Spence: Clarified that the Chamonix development met and exceeded the
parking requirement and still has issues. Argued that this development is an
has similar issues to development in other zone districts related to on street
parking. Doesn’t agree that the existing parking requirements aren’t
necessarily adequate.
Gillette: Remained unconvinced. Felt that other locations also likely want
more parking in their neighborhood.
Kurz: Asked if Pratt had any data on how the parking situation was at the
Sonnenalp?
Commissioner Pratt: Says that it is often visitors parking where they aren’t
supposed to that is the biggest issue there. Seems that the Fire access
issue is related to enforcement.
Kurz: Asked about any additional public input related to this proposal.
Spence: No.
Kurz: Asked about the process for approving this language. Asked Spence
to walk the P E C through the different sections.
Spence: First section addresses background info surrounding the proposed
mobility plan.
Pratt: Asked about the weighting of bikes and bike storage for a town that is
covered in snow for a significant portion of the year. Finds it odd that they
are put on equal footing with car shares and public transit.
Spence: There is no intent to weight any of these options. Staff and P E C
could review these proposals and make a determination about the
appropriateness of proposed bike facilities.
The next section provides general review criteria. This give reviewers more
of a framework to access a mobility plan. The criteria was meant to be fairly
open, no specific standards.
Gillette: A bike share should not be considered a replacement of a parking
space in this town. Bike parking/share is important but shouldn’t replace
other vehicle requirements.
Spence asked if other commissioners were supportive of removing bike
considerations from the criteria, and the commissioners were supportive of
this.
Spence: Discussed the next section related to enforcement.
Pratt: Asked who would be responsible for enforcement.
Spence: Staff would be responsible.
Perez: Asked if there was anyone on staff who was specifically tasked to
enforcement. Otherwise these regulations and others like conditional use
October 6, 2020 - Page 124 of 168
permits are just for show.
Spence: Responded with “no”, but that staff often worked with Code
Enforcement to assist with enforcement. Stated that concerns with specific
projects should be brought up with staff so that staff can be made aware and
react.
Pratt: Understands that the police will not go on private property to enforce
parking standards. W ill this change that?
Spence: Explained what can be enforced on private property and that this
proposal will have no effect on this.
Pratt: Concerned that if a development is not meeting parking needs that
they will not be able to correct the issue because the development is already
constructed by that point.
Spence: Agreed with this sentiment but did not see a clear way around that
issue.
Gillette: Suggested a survey to be distributed to current Vail districts to get
an understanding of existing parking and mobility needs.
Spence: Expressed that most people are likely to say that they want more
parking, but the town needs to consider the tradeoff of additional parking for
less housing.
Gillette: Thinks that the survey could be designed to better find that balance.
The survey would be more in depth than simply asking if more parking is
needed.
Spence: Stated that staff could do this. Staff has already talked to the
management of several housing district projects.
Kurz: Feels that this plan is moving in the right direction, but more
discussion is needed to iron out details. Asked to elaborate on the reporting
requirements.
Spence: The reporting data give staff, P E C, management information on the
type of residents in these developments and what their mobility needs are.
Spence: Continued by discussing the enforcement procedures. Compared
this to conditional use permits where if issues arise, the applicant will have to
return to the P E C with an updated proposal.
Gillette: Noticed that the electric bikes around town were near some housing
development and asked if that was by design.
Spence: Stated that Beth Markham with the town’s Environmental
department would be the best person to ask.
Commissioner Lockman: Can the town help drive strategies to address
underutilized parking?
Spence: Stated that generally the housing district does not have this issue.
Pratt: Thinks that the added flexibility is good and likes that the additional
October 6, 2020 - Page 125 of 168
framework gives the P E C something more to work with rather than just
evaluating a request made by the applicant.
Gillette: One concern is that there is no baseline requirement.
Spence: Staff did previously write a version of this with a minimum parking
requirement of one space per unit. The V L HA opposed this.
Gillette: Thinks that a baseline does need to be in this language. Applicants
have to start somewhere.
There then followed a short discussion on the idea of including a baseline
and the existing housing developments in town. The P E C was generally
supportive of a baseline.
Gillette: Also still feels that a survey of the public in the housing district is
needed to move forward with this proposal. Suggested some example
questions like “How much would you pay for a parking space?”, “Are you
interested in a vehicle share program”, etc.
Spence and Kjesbo stated that they still felt that the town already knows how
these questions will be answered. These regulations are aimed at developers
more than tenants.
Perez: Sees both points and thinks that the survey is helpful to understand
the market desire in town.
Public Comment opened
Steve Lindstrom (V LHA): This proposal was discussed at the most recent
V L HA meeting and is a topic they have been interested in for a while. They
have seen a wide variety of parking and mobility proposals over time.
Discussed examples of First Chair and Chamonix that both have very
different needs and outcomes. This would allow the developer to propose
their parking solution to the P E C. I t would allow the P E C to review these
proposals from the resident and developer needs rather than starting with the
car and working backwards. Stated that a parking space is close to the cost
of an apartment unit. Thinks it is better to start with a mobility proposal and
move towards more parking if needed, rather than working in the reverse
direction.
Rollie Kjesbo moved to recommend approval with conditions. Henry Pratt
seconded the motion and it passed (5-1).
Ayes:(5)Kjesbo, Kurz, Lockman, Perez, Pratt
Nays:(1)Gillette
Absent:(1)Seibert
2.3.A request for a recommendation to the Vail Town Council for a Prescribed
Regulation Amendment pursuant to Section 12-3-7 Amendment, Vail Town
Code to amend Section 12-9A-10 Amendment Procedures, Vail Town
Code, to change the notification requirements for a Minor Amendment to an
S D D, and setting forth details in regard thereto. (P E C20-0018)
30 min.
Applicant:Town of Vail
Planner:Greg Roy
Planner Roy: I ntroduced the proposal by discussing the review and
October 6, 2020 - Page 126 of 168
notification requirements currently for minor S D D amendments. The current
language has notification sent out to all neighbors saying that the review is
occurring. The proposal would make it so that this notice would let neighbors
know what the staff decision was. This is in line with how we handle other
staff-level P E C items.
Gillette: Asked about Mr. Mauriello’ s comments.
Roy: Talked about how these comments were considered.
Spence: Stated that minor amendments have fairly specific standards and
parameters for review.
Roy: Elaborated by mentioning that minor S D D amendments include things
like changes to landscaping and <5% changes in building footprints.
Kjesbo: Agrees that major amendments cannot be noticed in this way, they
are potentially too significant of a change.
Pratt: Stated that noticing for major amendments to notice all residents in an
S D D is difficult. Appropriate for a major amendment but likely not for a
minor one.
No public comment.
Rollie Kjesbo moved to recommend approval. Brian Gillette seconded the
motion and it passed (6-0).
Absent:(1)Seibert
2.4.A request for a recommendation to the Vail Town Council for a Prescribed
Regulation Amendment pursuant to Section 12-3-7 Amendment, Vail Town
Code to amend Section 12-23-6: Methods of Mitigation and Section 12-24-
6: Methods of Mitigation, Vail Town Code, to update the Payment of Fees in
Lieu provisions of Commercial Linkage and I nclusionary Zoning, and setting
forth details in regard thereto. (P E C20-0027)
The applicant has requested this item be tabled to October 12, 2020.
5 min.
Applicant:Town of Vail, represented by George Ruther
Planner:
Rollie Kjesbo moved to table to October 12, 2020. Brian Gillette seconded
the motion and it passed (6-0).
Absent:(1)Seibert
3.Approval of Minutes
3.1.September 14, 2020 P E C Meeting Results
Rollie Kjesbo moved to approve. Karen Perez seconded the motion and it
passed (6-0).
Absent:(1)Seibert
4.Adjournment
October 6, 2020 - Page 127 of 168
Brian Gillette moved to adjourn. Rollie Kjesbo seconded the motion and it
passed (6-0).
Absent:(1)Seibert
The applications and information about the proposals are available for public inspec tion during regular offic e hours at the
Town of Vail Community Development Department, 75 South Frontage Road. The public is invited to attend the project
orientation and the site vis its that prec ede the public hearing in the Tow n of Vail Community Development Department.
Times and order of items are approximate, subject to c hange, and c annot be relied upon to determine at w hat time the
Planning and Environmental Commission w ill c onsider an item. Please c all (970) 479-2138 for additional information. Please
call 711 for sign language interpretation 48 hour prior to meeting time.
Community Development Department
October 6, 2020 - Page 128 of 168
VA I L TO W N C O UNC I L A G E ND A ME MO
I T E M /T O P I C: A I P P Minutes - A ugust 2020
AT TAC H ME N TS:
Description
AIP P August 2020 Meeting Minutes
October 6, 2020 - Page 129 of 168
Public Notice - Art in Public Places Board Meeting Minutes
Monday, August 3, 2020 - 8:30 a.m.
Webinar meeting / COVID-19
AIPP Board members present: Tracy Gordon, Susanne Graf, Courtney St. John, Kathy
Langenwalter, Kara Woods.
Others present: Molly Eppard, AIPP Coordinator
1. Approval of minutes from July 6th & July 20th meetings with inclusion of information
regarding clubhouse.
2.No citizen input.
3.Vail Health Art Update for Public Spaces - Doe Browning, Vail Health Art Committee Member
•Presentation of art to be included in the expansion of Vail Health by Doe Browning. (attached)
•The art collection for the key public spaces will be installed by opening date in November 2020.
•There are several private donors who have funded some of the art acquisitions.
•While there is not a public art mitigation requirement for Vail Health, the hospital’s art committee
wanted to share the direction of the collection which highlights Colorado artists with many female
artists represented.
•She discusses the research involved in the palettes and compositions which are optimal in
healing environments. The Board compliments the calming sensibility to many of the works.
•Doe invites the AIPP Board to tour the hospital’s new art collection upon opening of the facility.
•The Board thanks Doe for sharing the artwork with AIPP.
4. Vail Public Library, Story Walk Installation - Lori Barnes, Director,
with Cricket & Mary Clare Library staff
•Lori explains the history of the StoryWalk® project along with Cricket who envisioned bringing
it Vail for several years. Mary Clare was integral in securing a Cares Act grant for the project.
•“StoryWalk® is an innovative and delightful way for children — and adults! — to enjoy reading
and the outdoors at the same time. Laminated pages from a children's book are attached to
wooden stakes, which are installed along an outdoor path. As you stroll down the trail, you're
directed to the next page in the story. StoryWalks® have been installed in 50 states and 12
countries including, Germany, Canada, England, Bermuda, Russia, Malaysia, Pakistan and
South Korea! They are always received with appreciation.
•Cricket explains how East Vail’s Big Horn Park was identified as the ideal location for
StoryWalk. The timing is perfect given activities created around social distancing and it will
highlight a variety of books about our mountain culture, nature, and diversity.
October 6, 2020 - Page 130 of 168
•The pond around the park is perfect for the distancing for the stations. Todd Oppenheimer
from Public Works and Beth Markham from Environmental Sustainability Department went on
the site visits to discuss location options and collaboration.
•Kara asks for comments from the Board: Kathy compliments the Big Horn location and asks if
it will be a year-round activity. Cricket comments it will be year-round, and they plan to change
the books seasonally. Kathy asks about the design of the stations. Lori comments the design
will be similar to the video link by Barking Dogs exhibits (video link below).
•Molly asks Lori upon the AIPP Board’s support, does the library then go to the Town
Manager/Assistant Town Manager to discuss next steps? Lori confirms this is the case.
•Courtney asks how many stations will be included. Cricket responds it will have 20 – 22
stations to accommodate various book lengths and possible information about environmental
activities.
•Mary Clare asks if there is any level of reporting to AIPP further required? Kathy requests that
the Board be informed in looking at the selected stations.
•Courtney makes a motion to move forward with the arts/literacy StoryWalk installation by the
Vail Public Library at Big Horn park. Tracy seconds and Board unanimous ly supports in favor.
•Links about StoryWalk shared with the AIPP Board:
https://www.kellogghubbard.org/storywalk
https://marjorieturner.com/2017/07/11/taking-books-outdoors-with-storywalks/
https://www.gcpld.org/storywalk
https://pitcolib.org/storywalk
And a video link: https://www.bdexhibits.com/
5.Vail Village Parking Structure, Jason Graves/Remington Robinson final mural - update
•Molly compliments the artists on the having significant social media attention for Vail’s murals
they created in June.
•Jason Graves/Remington Robinson – face covering designs representing the Vail murals.
Jason will bring the samples from his source when he comes to paint the mural later this
month. He comments the prices for the masks are by volume. It will be a good way to promote
AIPP while addressing the importance of wearing a mask and Health ordinances/Covid
guidelines. Courtney volunteers to assist in any way she can.
•Jason explains the direction for the final mural wall in the Vail Village parking structure
adjacent to the murals painted earlier in June. He remarks how it will be cohesive with the
existing murals, but adding brighter background colors.
•They plan to paint August 10 -14.
•The Board discusses potential distribution for the custom face coverings.
6. Coordinator updates.
•Art Walks are now limited to 10 people – first-come-first served.
•Vail Social – AIPP has been asked for any suggestions on a how a community-wide project
may help sustain the Vail Social considering social distancing in lieu of a gathering. It needs to
be something accessible for all ages.
•Ideas such as a community scrapbook – AV related project have been suggested.
•Molly describes a project on view in Avon which incorporates a display of community created
prayer flags. We could look to a display on the International Bridge if we go in a similar
direction. Kara is hesitant to use a similar project but likes the simplicity of the project.
October 6, 2020 - Page 131 of 168
•Susanne offers to brainstorm some ideas which can be instructed remotely or pre -recorded
with materials that can be picked up with simple instructions.
•Kara wants to clarify the implementation will not fall upon AIPP, nor our budget. The Board
questions timeline, schedule, and budget expectations. The Board will brainstorm on possible
community related art projects.
•Next meeting is Monday, September 14 due to the Labor Day weekend holiday. Molly will
advise if it is Zoom or in person.
7.Review of AIPP Board Responsibilities for Approval Process of Public Art in Private
Developments
•Molly reviews the procedure for AIPP’s approval for public art in private developments in light
that two private developments presently have a requirement.
•Kathy explains why certain facilities in particular zone districts go through this development
process. The inclusion of public art helps mitigate the impact of the development.
•As the Art in Public Places Board we review/approve by the regulations in the Town Code
(listed below).
•The Board would like to explore more allowable guidance for the developers, so that styles,
subject-matters, etc. are not continually replicated throughout town. The Board would like to
see more unique approaches towards this public art mitigation process.
•The Board would like to explore modifying the language to provide the basis, it is beneficial to
seek AIPP recommendations. Ultimately, they would like to see less “plop” art in the
developments for public art mitigation. Perhaps it would be recommending an art professional
to guide the developers in the selection process.
Chapter 25
PUBLIC ART
12-25-1: PURPOSE:
12-25-2: APPLICABILITY:
12-25-3: PUBLIC ART REQUIREMENTS:
12-25-4: PUBLIC ART REVIEW:
12-25-5: PUBLIC ART COMPLETION AND PERFORMANCE BONDS:
12-25-6: MAINTENANCE:
12-25-1: PURPOSE:
The purpose of this chapter is to establish guidelines, procedures and standards for the integration of
public art into development projects in the town. The enhancement of public places by integrating the
creative work of artists improves the pedestrian experience and promotes vibrancy, creativity and
livelihood in the community. The presence of and access to public art enlivens the public areas of
buildings and their grounds and makes them more welcom ing. It creates a deeper interaction with the
places where we live, work, and visit. Public art illuminates the diversity and history of a community,
and points to its aspirations for the future. A wealth of art and culture in the public realm will foster the
economic development of the community. (Ord. 8(2008) § 4)
12-25-2: APPLICABILITY:
This chapter shall apply to projects that have a public art component in the approved development
plan, as part of a special development district or an exterior alteration or modification in the public
October 6, 2020 - Page 132 of 168
accommodation (PA), public accommodation-2 (PA-2), Lionshead mixed use 1 (LMU-1), Lionshead
mixed use 2 (LMU-2) and ski base/recreation 2 (SBR2) districts. (Ord. 8(2008) § 4)
12-25-3: PUBLIC ART REQUIREMENTS:
A. Eligible Public Art: The following, when produced in limited edition, shall be considered elig ible as
public art:
1. Attached or site integrated art elements such as passageways, bridges, street furniture, paving
materials or artistic features within a garden;
2. Mosaics, painted murals, or terrazzo covering walls, floors and passageways;
3. Independent or freestanding sculpture;
4. Interdisciplinary artwork including the written word, glass, photography, sound, video or any other
multimedia works of art appropriate for the site;
5. Earthworks or the integration of natural and manmade materials in t he landscape;
6. Fountains and water features;
7. Works that are decorative, ornamental or functional elements of the architecture and that
contemporary approaches sculpture, site furnishings, earthwork etc., are welcomed; or
8. Any other project deemed eligible by the AIPPB.
B. Ineligible Public Art: The following shall not be eligible as public art:
1. Reproductions or unlimited editions of original work;
2. Directional elements such as supergraphics, signage, or graphic elements already part of the
project; or
3. Business or corporate logos or signage.
C. Professional Artist: The public art project shall be designed by an artist that meets at least two (2)
of the following criteria, provided that emerging artists who demonstrate a high level of comp etence,
ability to create unique artistic enhancements, understanding of mediums and relationship of artwork
to the site may be acceptable at the discretion of the AIPPB.
1. The artist has obtained a Bachelor of Fine Arts or Master of Fine Arts from an accredited college or
university.
2. The artist has exhibition experience in a professional context (i.e., galleries, museum, art centers,
or other exhibit venues).
3. The artist has received peer recognition such as honorable mentions, awards, prizes, schola rships,
appointments, or grants.
October 6, 2020 - Page 133 of 168
4. The artist is pursuing his/her work as a means of livelihood and/or a way to achieve the highest
level of professional recognition.
5. The artist's work has been discussed in a published writing.
6. The artist's artwork has been held in public or private collections.
D. Location: Public art shall be installed in a location that is open to the public and is visible from a
pedestrian or vehicular way. Locations include, but are not limited to, community hubs or gathering
places, portals, entrances or gateways, adjacent to sidewalks, adjoining parks and plazas, integrated
into the floors, walls and ceilings within public areas and high traffic areas or areas along a bus route.
The public art shall be located on site unless otherwise permitted to use town owned property or right
of way by the Vail town council. (Ord. 8(2008) § 4)
12-25-4: PUBLIC ART REVIEW:
A. Public Art Plan Required: When required, the applicant shall submit a public art plan for review by
the art in public places board. The administrator may require the submission of additional plans,
drawings, specifications, samples and other materials if deemed necessary to properly evaluate the
proposal. The public art plan shall include the following:
1. Site plan showing location of art;
2. Elevations and/or renderings of the project including public art component;
3. Written description of proposed type of public art;
4. Project schedule, including project and public art installation schedule;
5. Representations of the artwork (i.e., drawings, pictures of similar works by the artist);
6. Estimated public art budget, for purposes of determining the amount of performance bond; and
7. A written description of the maintenance plan.
B. Final Review: Within thirty (30) days of submittal of the public art plan, the AIPPB shall review the
public art plan at a regularly scheduled public hearing and shall make a determination of approval,
approval with conditions or modifications, or denial, based on the requirements in subsection C of this
section. The design review board shall not have purview over any aspect of the public art within the
project.
C. Criteria For Review Of Public Art Plan: Prior to approving a public art plan, the AIPPB shall find
that the public art plan meets all of the following criteria:
1. Compatibility With The Site: Works of art shall be contextual to the site, and be compatible in style,
scale, material, form, and content with their surroundings, and should enhance the relationships
between the natural and manmade features of the site.
2. Location: The public art shall be viewable from public spaces, and shall be accessible to the public.
October 6, 2020 - Page 134 of 168
3. Compatible With The Architecture: Works of art that are decorative, ornamental or functional
elements of the architecture shall be contextual to the architectural design of the building(s).
4. Scale: The scale of the artwork shall be commensurate with the scale of the development or
redevelopment project.
5. Public Safety: Public art shall not create safety issues.
6. Permanence: Public art that requires expensive or continual maintenance is discouraged. Public
art shall be resistant to theft and vandalism.
D. Appeals: AIPPB decisions may be appealed in accordance with the provisions in section 12-3-3,
"Appeals", of this title. (Ord. 8(2008) § 4)
12-25-5: PUBLIC ART COMPLETION AND PERFORMANCE BONDS:
All public art installations that are not complete prior to issuance of a certificate of occupancy for the
project will require a performance bond equal to one hundred twenty five percent (125%) of the
estimated cost of the public art outlined in the public art plan. The public art shall be installed as
outlined in the approved public art plan within one year after issuance of certificate of occupancy for
the project, or the town may use the performance bond to complete the public art installation.
Following installation, applicants shall schedule a final inspection with the administrator. Upon a
determination by the administrator that the public art installation is complete and in compliance with
this code, the town shall release the performance bond. (Ord. 8(2008) § 4)
12-25-6: MAINTENANCE:
Public art shall be maintained as outlined in the public art plan. Maintenance of the public art shall be
the sole responsibility of the current property owner in perpetuity, and this obligation shall be deemed
to run with the land. Failure to maintain public art in compliance with the public art plan shall be
considered a violation of this chapter, subject to the penalties found in section 12-3-9 of this title.
(Ord. 8(2008) § 4)
8. Meeting adjourned.
October 6, 2020 - Page 135 of 168
Vail Health Hospital
Art Installations
August 2020 Update
October 6, 2020 - Page 136 of 168
Art Council Members
●Committee of volunteers with experience/interest in the visual arts
○Doe Browning
○Susan Frampton
○Alan Kosloff
○Amanda Precourt
○Elaine Schwartzreich
○Staff: Amy Keller, Vail Health Foundation, Vice President & Molly Eppard, Art Consultant
●Focus on artwork for east wing public spaces
●Developed policy for artwork in public spaces at Vail Health
○Based on research on art in healthcare settings
○Focus on Colorado artists or artists with Colorado connection
October 6, 2020 - Page 137 of 168
Vision for Vail Health’s Art Collection
Aligning with the mission and values of Vail Health, the selected works of art are
aimed to enrich the patient, guest, and employee experience.
After much research relating to optimal art selection for a healthcare facility, the
studies overwhelmingly lean towards depictions and interpretations of the
natural world creating a calming and peaceful environment.
The comforting palette of blues, yellows, and a scheme of earth tones have been
identified as soothing in a healthcare setting.These carefully curated works by
Colorado artists will be a compliment our world class resort town.
October 6, 2020 - Page 138 of 168
Completed Projects
Nature based photography by local
artists in West Wing Public Spaces
●Wall covering landscapes in Surgical
Services interior pre-op rooms
●Several works on Second Floor (ICU, PCU,
FBC and Cath Lab)
●Established rotating Art in Atrium program
October 6, 2020 - Page 139 of 168
Vail Health Site-Section
Anticipated opening November 2020
October 6, 2020 - Page 140 of 168
Vail Health Site-Section
Anticipated opening November 2020
October 6, 2020 - Page 141 of 168
East Wing Commissioned Artwork
Exterior Sculpture at Hospital Entrance
●Gift from Alan & Judy Kosloff
●Artist Gino Miles (https://ginomiles.com/)
●Commissioned site-specific work
●Stainless steel composition measuring
10 feet tall x 5 feet wide
October 6, 2020 - Page 142 of 168
Work in progress:
October 6, 2020 - Page 143 of 168
East Wing Commissioned Artwork
Main Lobby Entry
●Gore Range triptych by Sarah Winkler
https://www.sarahwinkler.com/
●Measures 50 in. high x 150 in. wide
●Cool color palette with complementary
earth tones and a mirroring effect of the
mountain.
●Illusion of reflection on water creating a
peaceful and welcoming signature work
for lobby.
October 6, 2020 - Page 144 of 168
Work in progress:
October 6, 2020 - Page 145 of 168
East Wing Commissioned Artwork
Main Lobby - Fireplace
●Commissioned work by Trine Bumiller
http://www.trinebumiller.com/
●Measures 48 in. x 48 in.
●Peaceful interpretation of nature with an
illuminating silver-toned palette
●Enhances other decorative elements of the
lobby area.
October 6, 2020 - Page 146 of 168
Sketch of proposed work:
October 6, 2020 - Page 147 of 168
Ongoing Projects - East Wing Artwork
Emergency Department -
Galvin Lobby
●Finalizing selection of a panoramic
work by local landscape photographer
Todd Winslow Pierce
https://www.toddwinslowpierce.com/
October 6, 2020 - Page 148 of 168
Ongoing Projects - East Wing Artwork
Outdoor Patio
●Gift from Doe Browning
●Artist Jodie Roth Cooper
https://jodierothcooper.com/
●Finalizing concepts of a mountain
silhouette sculptural screen in corten steel
October 6, 2020 - Page 149 of 168
Design concepts:
October 6, 2020 - Page 150 of 168
Ongoing Projects - East Wing Artwork
West Meadow Drive Stairwell
●Three-story mural for back wall of stairwell
●Working with artist Sandra Fettingis to
finalize design concepts of a cascading
floral-like pattern in a soothing palette
https://www.sfettingis.com/
October 6, 2020 - Page 151 of 168
Design concepts:
October 6, 2020 - Page 152 of 168
VA I L TO W N C O UNC I L A G E ND A ME MO
I T E M /T O P I C: V L HA Meeting Results S eptember 8, 2020
AT TAC H ME N TS:
Description
V L H A Meeting Results September 8, 2020
October 6, 2020 - Page 153 of 168
Vail Local Housing Authority Meeting Results
September 8, 2020
3:00 PM
Virtual Meeting
75 S. Frontage Road - Vail, Colorado, 81657
Members Present Members Absent
Steve Lindstrom
Molly Morales
Mary McDougall
Greg Moffet
James Wilkins
Staff
George Ruther
Lynne Campbell
1. Call to Order
1.1. VLHA Meeting (1) Zoom Meeting
1.2. VLHA Meeting (2) Zoom Meeting
1.3. Call to Order
A quorum being present Lindstrom called the meeting to order at 3:00PM.
2. Citizen Participation
2.1. Citizen Participation
No one was present from the public.
3. Approval of Minutes
3.1. VLHA August 25, 2020 Meeting Results
MOTION: MORALES SECOND: WILKINS VOTE: 5-0 APPROVED
4. Main Agenda
4.1. Long-term Rental Incentives Discussion
October 6, 2020 - Page 154 of 168
Lindstrom shared and reviewed an article from Colorado Sun impact of people
coming to the mountains purchasing homes working remotely.
https://coloradosun.com/2020/09/08/demand-for-colorado-resort-homes-pinching-
affordable-housing-for-locals/)
Ruther discussed Truckee, California’s Landing Locals (https://landinglocals.com/), a
program connecting property owners with interested rental parties.
Ideas discussed by the Authority are:
VLHA assists landlords who want to long term lease to VLHA, the Authority
locates a tenant, similar to master lease
Vail Health’s internal rental program has potential: master lease, VH handles
maintenance vs. calling landlord, employees already have background check,
etc. Landlord benefit is knowing lease payment on time
Morales and Ruther will research options similar to Vail Health’s program and
communicate findings at the next VLHA meeting.
4.2. Inclusionary Zoning/Commercial Linkage Fee in Lieu Informational Update for Joint
meeting scheduled with the Town Council on October 6, 2020.
Presenter: George Ruther, Housing Director
Ruther asked for members to be present for a joint Council afternoon meeting on
October 6, 2020 to discuss policy around Inclusionary Zoning (IZ) and Commercial
Linkage (CL) to Residential Linkage opportunity and updated fees-in-lieu.
Current fee schedule hasn’t been updated since 2016 and Council noted there is a need
to update or re-set the Commercial Linkage and Inclusionary Zoning fees. Currently fees
are based on actual cost of building units vs. affordability gap to purchase a Vail home.
Area Median Income (AMI) was used along with understanding the gap is to purchase a
home in Vail. With Economic Planning Systems (EPS) assistance the Town will review
Residential Linkage as way of addressing mitigation for residential development. The
goal is to have updated fees adopted on or by January 1, 2021.
Andrew Knudtsen and Rachel Shindman from EPS provided an overview of analysis
and options to move away from Commercial Linkage (CL) and Inclusionary Zoning (IZ)
to a Residential Linkage (RL). There appears to be movement toward RL in other
communities. Big emphasis is on today’s construction cost in Vail.
Next step is a joint Council/Authority meeting on October 6, 2020 regarding policy
direction and EPS’ approach considerations.
EPS will provide review materials to the Authority prior to October 6, 2020.
5. Matters from the Chairman and Authority Members
October 6, 2020 - Page 155 of 168
5.1. Matters from the Chairman and Authority Members
Presenter: Steve Lindstrom, Chairman
Lindstrom reminded the Authority of the Engage Vail West Vail virtual open
house September 10th.
Wilkins left meeting at 4:05PM prior to entering executive session.
6. Executive Session
6.1. Executive Session per C.R.S. §24-6-402(4)(a)(e) - to discuss the purchase,
acquisition, lease, transfer, or sale of property interests and to determine positions,
develop a strategy and instruct negotiators, regarding: submitted Vail InDEED
applications and program details.
Presenter: Lynne Campbell, Housing Coordinator
Morales motioned to exit the regular meeting and enter executive session.
MOTION: MORALES SECOND: MORALES VOTE: 4-0 APPROVED
Moffet motioned to leave executive session and re-enter the regular meeting.
MOTION: MOFFET SECOND: MC DOUGALL VOTE: 4-0 APPROVED
Moffet left meeting after Executive session adjournment.
7. Any Action as a Result of Executive Session
7.1. Action as a Result of Executive Session
MOTION: MCDOUGALL SECOND: MORALES VOTE: 3-0 APPROVED
8. Adjournment
8.1. Adjournment 5:00PM (estimated time)
McDougall motioned to adjourn the meeting at 4:35PM.
MOTION: MCDOUGALL SECOND: MORALES VOTE: 3-0 APPROVED
9. Future Agenda Items
9.1.
Housing Sites Discussion
October 6, 2020 - Page 156 of 168
Land Banking (sale of GRFA)
Public Health Housing Incentive, Eagle County Health
Eagle County Housing Guidelines
10. Next Meeting Date
10.1. Next Meeting Date September 22, 2020
Meeting agendas and materials can be accessed prior to meeting day on the Town of
Vail website www.vailgov.com. All housing authority meetings are open to the public.
Times and order of agenda are approximate, subject to change, and cannot be relied
upon to determine at what time the Vail Local Housing Authority will discuss an item.
Please call (970) 479-2150 for additional information. Please call 711 for sign
language interpretation 48 hours prior to meeting time.
Housing Department
October 6, 2020 - Page 157 of 168
VA I L TO W N C O UNC I L A G E ND A ME MO
I T E M /T O P I C: 2020 2nd. Quarter I nvestment Report
AT TAC H ME N TS:
Description
2020 2nd Quarter Investments
October 6, 2020 - Page 158 of 168
TOWN OF VAIL MEMORANDUM
TO:Scott Robson
Kathleen Halloran
Council Members
FROM: Carlie Smith
DATE:2nd Qrtr 2020
RE:Investment Report
Enclosed is the investment report with balances as of June 30, 2020.
The estimated average yield for the pooled cash fund is 0.53%. As of 6/30/20,
the Treasury yield curves for 3 months, 6 months, and 1 year are 0.16%, 0.18%,
and 0.16% respectively.
At the beginning of March, US Treasury yields fell to historic lows as concern for economic
impacts from the coronavirus grew. To help bolster confidence, the Federal Reserve made an
emergency interest rate cut and lowered the US benchmark interest rate to just
under 1.25%, down from 1.75%, and later cut rates to near 0%. The Federal Reserve has indicated
that is where rates will stay until the economy recovers from the pandemic.
For the last year, the town has intentionally kept funds in shorter term holdings.
As longer term investments have matured, the town has reinvested in Colo trust, where
rates peaked at 2.3% in 2019, but are currently 0.23% due to the Fed's reductions in rates.
The town's yield from older CD and agency investments is helping to buoy declines in cash holdings.
Our investment mix follows the policy objectives of safety, liquidity, and yield in that order.
There were no changes to investment products or banking institutions.
Please call me if you have any questions.
Gov't Securities
12.4 M , 12%
CD's 9.5 M , 9%
Colorado
Investment
Pool 62.0 M ,
58%
Cash 21.8 M ,
21%
2020 2nd Qtr. Investment Mix
$105.7M
October 6, 2020 - Page 159 of 168
Town of Vail, Colorado
Investment Report
Summary of Accounts and Investments
As of 06/30/2020
2020
Balances Percentage
Cash of Total
Commercial Banks $18,736,919 17.73%
Money Market Funds $3,093,084 2.93%
Total Cash $21,830,003 20.66%
U.S. Government Securities
Government Agency Seurities -Piper Jaffray $554,868 0.52%
FNMA'S, GNMA'S, FHLMC'S & SBA'S - Dana $11,872,393 11.23%
Total Government Securities $12,427,260 11.75%
Certificates of Deposit $9,453,122 8.94%
Colorado Investment Pools $61,991,993 58.65%
Total Portfolio $105,702,378 100.0%
Maturing Within 12 Months 87,982,122 83.24%
Maturing Within 24 Months 4,549,921 4.30%
Maturing After 24 Months 13,170,335 12.46%
105,702,378 100.0%
October 6, 2020 - Page 160 of 168
Institution Average Balances
Type of Accounts Return 06/30/20
"CASH" ACCOUNTS
Commercial Bank Accounts:
First Bank of Vail - Operating Accounts 0.050%$18,736,919
Money Market Accounts:
Schwab Institutional Money Market Fund - Dana Investments
Interest and Balance 0.010%$265,579
Vail Super Now Public Funds Account - Piper Jaffray
Interest and Balance 0.000%$2,827,506
Total Money Market Funds $3,093,084
Total "Cash" Accounts $21,830,003
GOVERNMENT SECURITIES
Government Agency Seurities -Piper Jaffray 1.78%554,868$
FNMA'S, GNMA'S, FHLMC'S & SBA'S - Dana 2.27%11,872,393$
12,427,260$
Total Government Securities 12,427,260$
1st Bank, Vail Colorado (#5734) Matures September 14, 2022 1.510%1,106,985
1st Bank, Vail Colorado (#1992) Matures Nov 23, 2020 0.700%1,154,460
1st Bank, Vail Colorado (#3421) Matures Mar 17, 2021 0.700%1,166,063
1st Bank, Vail Colorado (#4290) Matures Sept 29, 2021 0.700%1,119,783
1st Bank, Vail Colorado (#4754) Matures Dec 28, 2021 0.700%1,117,852
1st Bank, Vail Colorado (#5319) Matures May 23, 2022 0.300%1,578,894
Piper Jaffray 254672RY6 Matures July 15, 2020 2.290%147,134
Piper Jaffray 17312QL98 Matures May 23,2023 2.950%108,340
Piper Jaffray 06740KLH8 Matures October 21, 2021 2.090%133,392
Piper Jaffray 02587CFU9 Matures Aug 29, 2022 2.290%215,004
Piper Jaffray 38148PUA3 Matures December 6, 2022 2.370%263,603
Piper Jaffray 949763LRS Matures December 8, 2022 2.370%263,593
Piper Jaffray 17312QQ36 Matures July 24, 2023 3.020%163,560
Piper Jaffray 254673RVO Matures July 25, 2023 3.020%109,046
Piper Jaffray 06426KAMO Matures July 31, 2023 2.940%271,970
Piper Jaffray 29278TCG3 Matures July 31, 2023 2.940%261,091
Piper Jaffray 58404DCM1 Matures July 31, 2023 2.980%272,353
9,453,122
Total Certificates of Deposit 9,453,122$
LOCAL GOVERNMENT INVESTMENT POOLS
Colotrust General Fund
Interest 0.230%$61,991,993
Total Local Government Investment Pools Accounts $61,991,993
Total All Accounts $105,702,378
Performance Summary
As of 06/30/2020
October 6, 2020 - Page 161 of 168
VA I L TO W N C O UNC I L A G E ND A ME MO
I T E M /T O P I C: September Revenue Update
AT TAC H ME N TS:
Description
September Revenue Update
October 6, 2020 - Page 162 of 168
TOWN OF VAIL
REVENUE UPDATE
October 6, 2020
Sales Tax
Upon receipt of all sales tax returns, August collections are estimated to be $1,910,059
down (14.6)% from last year. Year to date collections of $16,397,911 are down (21.9)%
from prior year and up 32.6% from amended budget. Inflation as measured by the
consumer price index was up 1.3% for August.
Real Estate Transfer Tax (RETT)
RETT collections through September 30 total $6,064,301 up 26.9% from the prior year.
The 2020 annual RETT budget totals $6,300,000, down (12.8)% from 2019 collections.
Construction Use Tax
Use Tax collections through September 30 total $1,700,370 compared to $2,273,467
from this time last year. The 2020 amended budget totals $1,800,000, down (18.9)%
from 2019 collections.
Summary
Across all funds, year-to-date revenue of $43.0 million is up 13.7% from amended
budget. Year-to-date revenue is down (15.7)% from prior year attributed to the
economic impacts of COVID-19 on sales tax collections, parking sales, lift tax, and
construction activity. The town’s “Crisis” level recession plan has projected a 21%
decrease across all revenue streams for the full year 2020.
October 6, 2020 - Page 163 of 168
MEMORANDUM
October 6, 2020
To: Vail Town Council
Kathleen Halloran
From: Alex Jakubiec
Re: August 2020 Sales Tax
Vail will collect an estimated $57,820 in additional August sales tax to bring
collections up to $1,910,059. August will be down (14.6)% or $(326,990) from
August 2019 and up 112.5% or $1,011,255 from the amended budget.
Year to date will be down (21.9)% or $(4,590,020) from 2019 and up 32.6%
or $4,031,602 from amended budget.
October 6, 2020 - Page 164 of 168
2020 Amended Budget % change % change 2015201620172018 2019 Budget Variance from 2019 from BudgetJanuary 3,696,798$ 3,738,824$ 3,725,212$ 3,597,610$ 4,079,994$ 4,061,971$ 4,072,766$ 10,795$ -0.18% 0.27%February 3,593,947 3,746,055 3,692,592 3,818,356 4,137,087 4,135,058 4,282,381 147,323$ 3.51% 3.56%March 4,053,961 4,225,921 3,642,407 4,167,880 4,237,933 1,059,003 2,214,601 1,155,598 -47.74% 109.12%April 1,370,929 1,089,749 1,386,780 1,233,474 1,445,071 350,000 425,310 75,310 -70.57% 21.52%May 584,454 654,462 659,475 830,193 763,756 425,000 501,888 76,888 -34.29% 18.09%June 1,242,400 1,318,092 1,389,982 1,648,443 1,606,748 562,264 1,030,714 468,450 -35.85% 83.31%July 1,937,989 2,053,773 2,215,649 2,412,425 2,480,292 874,209 1,960,192 1,085,983 -20.97% 124.22%August 1,702,579 1,849,815 1,863,949 2,195,175 2,237,050 898,804 1,910,059 1,011,255 -14.62% 112.51%YTD Total18,183,057$ 18,676,691$ 18,576,046$ 19,903,556$ 20,987,931$ 12,366,309$ 16,397,911$ 4,031,602$ -21.87% 32.60%September 1,240,277 1,349,929 1,385,462 1,540,490 1,600,100 643,553 October 835,649 906,385 936,954 1,106,596 1,165,176 490,116 November 997,100 989,320 997,716 1,264,600 1,260,314 767,472 December 3,885,849 3,840,919 3,695,305 4,070,870 4,237,178 2,532,550 Total25,141,932$ 25,763,244$ 25,591,483$ 27,886,112$ 29,250,698$ 16,800,000$ TOWN OF VAILSALES TAX2020 Budget ComparisonActual CollectionsCollected Sales Tax0.000.200.400.600.801.001.201.401.601.802.002.202.402015 2016 2017 2018 2019 2020August Sales Tax By Year(in Millions)October 6, 2020 - Page 165 of 168
Vail Business Review
July 2020
October 6, 2020
The Vail Business Review breaks down the four percent sales tax collected for the
month of July.
Overall, July sales tax decreased (21.6)% with retail decreasing (10.3)%, lodging
decreased (35.9)%, food and beverage decreased (22.0)%, and utilities/other
decreased by (15.0)%. Excluding the out of town category; sales tax for the month of
July was down (21.7)%.
Town of Vail sales tax forms, the Vail Business Review and sales tax worksheets are
available on the internet at www.vailgov.com. You can subscribe to have the Vail
Business Review and the sales tax worksheet e-mailed to you automatically from
www.vailgov.com.
Please remember when reading the Vail Business Review that it is produced from sales
tax collections, as opposed to actual gross sales.
If you have any questions or comments, please feel free to call me at (970) 479-2125 or
Carlie Smith at (970) 479-2119.
Sincerely,
Alex Jakubiec
Town of Vail
Revenue Manager
October 6, 2020 - Page 166 of 168
Retail 215,178.46 192,534.53 11.76%
Lodging 48,310.60 131,346.18 ‐63.22%
F & B 55,737.89 76,629.59 ‐27.26%
Other 5,029.77 11,396.44 ‐55.87%
Total 324,256.72 411,906.74 ‐21.28%
Retail 73,658.39 93,629.30 ‐21.33%
Lodging 133,912.56 253,423.02 ‐47.16%
F & B 78,922.02 112,298.65 ‐29.72%
Other 212.18 1,151.55 ‐81.57%
Total 286,705.15 460,502.52 ‐37.74%
Retail 154,707.99 204,388.54 ‐24.31%
Lodging 1,116.49 4,845.05 ‐76.96%
F & B 690.86 2,289.27 ‐69.82%
Other 99,199.78 107,719.83 ‐7.91%
Total 254,033.11 319,242.69 ‐20.43%
Retail 375,589.07 422,371.67 ‐11.08%
Lodging 302,529.97 368,525.80 ‐17.91%
F & B 408,635.62 505,899.30 ‐19.23%
Other 6,760.12 10,589.14 ‐36.16%
Total 1,093,514.78 1,307,385.91 ‐16.36%
Retail 819,133.91 912,924.04 ‐10.27%
Lodging 485,869.62 758,140.06 ‐35.91%
F & B 543,986.39 697,116.81 ‐21.97%
Other 111,201.85 130,856.96 ‐15.02%
Total 1,960,191.77 2,499,037.86 ‐21.56%
Retail Apparel 184,082.76 203,175.76 ‐9.40%
Retail Food 185,077.14 180,898.14 2.31%
Retail Gallery 11,504.01 10,515.33 9.40%
Retail Gift 5,713.18 6,621.65 ‐13.72%
Retail Home Occupation ‐ 76.45 ‐100.00%
Retail Jewelry 40,676.54 40,577.52 0.24%
Retail Liquor 62,144.28 56,001.80 10.97%
Retail Other 211,906.38 276,860.05 ‐23.46%
Retail Sport 118,029.62 138,197.36 ‐14.59%
Total 819,133.91 912,924.04 ‐10.27%
Cascade Village / East Vail / Sandstone / West Vail
Town of Vail Business Review
July 2020 Sales Tax
July 2020 Collections July 2019 Collections July % Change
Total ‐ All Areas
Lionshead
Out of Town
Vail Village
Retail Summary
October 6, 2020 - Page 167 of 168
VA I L TO W N C O UNC I L A G E ND A ME MO
I T E M /T O P I C: Recess 5:30 pm (estimate)
October 6, 2020 - Page 168 of 168