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Home My WebLink About2020-10-20 Agenda and Supporting Documentation Town Council Afternoon Meeting Agenda VAIL TO W N C O U N C IL R E G U L AR ME E TIN G Agenda Virtual 1:00 P M, October 20, 2020 Meeting to be held Virtually (access High Five Access Media livestream https://www.highfivemedia.org/live-five the day of the meeting and visit https://www.vailgov.com/town-council to participate in public comment) Notes: Times of items are approximate, subject to change, and cannot be relied upon to determine what time Council will consider an item. Public comment on any agenda item may be solicited by the Town Council. 1.Executive Session (90 min.) 1.1.Executive Session, pursuant to C.R.S. §24-6-402(4)(b)(e) - to have a conference with the Town Attorney to receive legal advice on specific legal questions; and to determine positions, develop a negotiating strategy and instruct negotiators regarding: Negotiations with Triumph Development and Vail Resorts regarding a memorandum of understanding for the potential relocation of the development project known as Booth Heights and contract with TI GA Advertising; 2) C.R.S. §24-6-402(4)(f) - to discuss personnel matters, regarding: Planning for Town Manager ’s annual review 90 min. Presenter(s): Matt Mire, Town Attorney 2.The Afternoon Regular Meeting will reconvene at 2:30 p.m 3.Presentation / Discussion 3.1.Proposal for Ambient and Music Entertainment in Vail and Lionshead Villages (as part of Economic Recovery Efforts) 20 min. Presenter(s): Mia Vlaar Economic Development Director, Alison W adey, Chair, Commission on Special Events Action Requested of Council: I nformational with Council feedback and direction requested. Background: The purpose of the discussion is to determine if Town Council would like to proceed with programming and funding of seasonal ambient and music entertainment in Vail Village and Lionshead as part of its economic recovery efforts. 3.2.Climate Action Collaborative (C A C) Commuter Study 25 min. Presenter(s): Beth Markham, Environmental Sustainability Coordinator and Kim Schlaepfer, Climate Action Collaborative Manager Action Requested of Council: Listen to presentation and provide feedback. Background: Transportation is growing as one of the largest sectors for greenhouse gas emissions in Eagle County. The average Eagle County resident commutes 40 miles per day, which is twice the national average. The Climate Action Plan goal for Eagle County is to reduce greenhouse October 20, 2020 - Page 1 of 113 gas emissions 25% by 2025 and 80% by 2050. Town of Vail signed onto the Climate Action Plan in J anuary 2017. I f all Eagle County residents left their cars behind twice a week for their work commute, transportation emissions would drop 17%, with a reduction of 235,000 metric tons of C O2. The C A C Commuter Study results offer insights into the barriers and opportunities to transition to alternative commuting options. Staff Recommendation: Support future measures that provide solutions to increase opportunities for alternative commuting options. 3.3.Budget 2021: Compensation & Benefits Presentation 45 min. Presenter(s): Scott Robson, Town Manager; Krista Miller, Human Resource Director Action Requested of Council: I nformational with request for Council feedback. Background: As a part of the annual budget planning process, staff will provide the Town Council with an overview of the expected impacts for the Compensation and Benefits Budgets for 2021. 4.D R B / P E C Update 4.1.D RB / P E C Update 5 min. Presenter(s): J onathan Spence, Planning Manager 5.Information Update 5.1.Art in Public Places September 14, 2020 Meeting Minutes 5.2.V LHA Meeting Minutes September 22, 2020 5.3.Proposed Future Agenda Topics 6.Matters from Mayor, Council and Committee Reports 6.1.2021 Trailblazer Award Update 5 min. 7.Recess 7.1.Recess 4:15 pm (estimate) Meeting agendas and materials can be accessed prior to meeting day on the Town of Vail website www.vailgov.com. All town c ounc il meetings will be streamed live by High Five Acc ess Media and available for public viewing as the meeting is happening. The meeting videos are also posted to High Five A cc ess Media website the week following meeting day, www.highfivemedia.org. Please c all 970-479-2136 for additional information. S ign language interpretation is available upon request with 48 hour notification dial 711. October 20, 2020 - Page 2 of 113 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C: Executive Session, pursuant to C.R.S. §24-6-402(4)(b)(e) - to have a conference with the Town Attorney to receive legal advice on specific legal questions; and to determine positions, develop a negotiating strategy and instruct negotiators regarding: Negotiations with Triumph Development and Vail Resorts regarding a memorandum of understanding for the potential relocation of the development project known as Booth Heights and contract with T I G A A dvertising; 2) C.R.S. §24-6-402(4)(f) - to discuss personnel matters, regarding: P lanning for Town Manager’s annual review P RE S E NT E R(S ): Matt Mire, Town Attorney October 20, 2020 - Page 3 of 113 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C: Proposal for A mbient and Music Entertainment in Vail and L ionshead Villages (as part of Economic Recovery Efforts) P RE S E NT E R(S ): Mia Vlaar E conomic Development Director, A lison Wadey, Chair, Commission on S pecial Events AC T IO N RE Q UE S T E D O F C O UNC I L: I nformational with Council feedback and direction requested. B AC K G RO UND: The purpose of the discussion is to determine if Town Council would like to proceed with programming and funding of seasonal ambient and music entertainment in Vail Village and L ionshead as part of its economic recovery efforts. AT TAC H ME N TS: Description Memo Proposal Ambient and Music Entertainment October 20, 2020 - Page 4 of 113 To: Mayor and Town Council From: Economic Development and Town Manager Office Date: October 20, 2020 Subject: Proposal for Ambient and Music Entertainment in the Villages (as part of Economic Recovery Efforts) I. Purpose The purpose of the discussion is to determine if Town Council would like to proceed with programming and funding of seasonal ambient and music entertainment in Vail Village and Lionshead as part of its economic recovery efforts. II. Background The COVID-19 pandemic prompted Town Council to fund outdoor music activation throughout the villages and at the lower bench of Ford Park during the summer and fall of 2020. The activation was designed to both support local businesses and to enhance the Vail guest experience by featuring local talent performing in the great outdoors. The music entertainment has been met with enthusiastic and positive reviews. III. Discussion The Commission on Special Events has begun its annual review and funding process currently considering over 60 proposals for events for 2021. Most of the events requesting funding are returning events with a proven track record. The CSE was allocated a budget of $780,084 in 2021 which is a 30% reduction from the original 2020 budget. The CSE also received two funding proposals to provide ambient and music entertainment in the villages. These proposals offer entertainment during both winter and summer periods throughout 2021 and include a variety of live music and family entertainment options to enhance the guest experience. Because the programming of ambient and music entertainment is a direct response to challenges presented by the pandemic, the CSE would suggest the town council consider such proposals and funding levels as a part of its continued economic recovery efforts. The Town Manager’s Office and the Economic Development team would take the lead on drafting a “request for qualifications/proposals” process that would provide guidance on the components and timing of such activation. In addition, there would be a need to identify a funding level for such programming (from the General Fund); funding would include winter 2020 activations (from supplemental funding) and 2021 activations. The basis of the programming would not necessarily follow the typical “return on investment” but rather the goal would be to continue to create the outdoor activations that enhance the guest experience. This proposed year-round programming would serve the need to be outside because of social distancing and gathering limitations as dictated by public health orders. Much like the other decisions that have been made about economic recovery efforts, final decisions about such activation would be made by October 20, 2020 - Page 5 of 113 Town of Vail Page 2 the Town Manager’s Office and the Economic Development team with a tactical review made by the Directors serving on the Economic Recovery Task Force and the Event Review Committee. Some questions that might help frame the process for consideration of such proposals follow: 1. Does the council see value in Ambient Village and Music Entertainment to support local businesses and enhance the Vail guest experience? 2. If the council sees value, what budget would the town council be willing to dedicate to this effort? 3. If the council sees value, what kind of programming would the town council prefer to see in the Villages? 4. Would the council support outdoor entertainment during winter months? 4.1. Apres ski time frame or all day? 4.2. Frequency? 5. Would the council support outdoor entertainment during summer months? 5.1. Apres ski time frame or all day? 5.2. Frequency? IV. Action Requested The Council is asked to provide feedback about the proposal to issue an RFQ/P for Ambient Village and Music Entertainment proposals and identify a funding level to support such programming in 2021 as part of its economic recovery efforts and tactics in response to the public health crisis. October 20, 2020 - Page 6 of 113 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C: Climate A ction Collaborative (C A C) Commuter Study P RE S E NT E R(S ): B eth Markham, E nvironmental Sustainability Coordinator and Kim S chlaepfer, Climate Action Collaborative Manager AC T IO N RE Q UE S T E D O F C O UNC I L: L isten to presentation and provide feedback. B AC K G RO UND: Transportation is growing as one of the largest sectors for greenhouse gas emissions in E agle County. The average E agle County resident commutes 40 miles per day, which is twice the national average. T he Climate Action P lan goal for E agle County is to reduce greenhouse gas emissions 25% by 2025 and 80% by 2050. Town of Vail signed onto the Climate A ction Plan in J anuary 2017. I f all Eagle County residents left their cars behind twice a week for their work commute, transportation emissions would drop 17%, with a reduction of 235,000 metric tons of C O2. T he C A C Commuter S tudy results offer insights into the barriers and opportunities to transition to alternative commuting options. S TAF F RE C O M M E ND AT IO N: Support future measures that provide solutions to increase opportunities for alternative commuting options. AT TAC H ME N TS: Description C AC Commuter Study Results- Presentation October 20, 2020 - Page 7 of 113 Commuter Study Results Key Takeaways & Strategic Direction October 20, 2020 - Page 8 of 113 What’s the target? 80% by 2050 Eagle County Residents leave their cars behind 2x per week on their work commute. 17% reduction in transportation emissions ~235,000 metric tons of CO2 reduced October 20, 2020 - Page 9 of 113 Survey Goals 1.Determine commuting options are most viable vs not viable in each community. 2.Determine barriers and benefits for smart commuting options. 3.Determine if access to parking influences commuting behavior. 4.Baseline commuting behavior as a County and by community. October 20, 2020 - Page 10 of 113 Smart or Alternative Commuting Any means of commuting to and from a place of employment without using a single occupancy vehicle or SOV. This can include public transportation, biking, walking, carpooling, vanpooling, telecommuting, skating, etc October 20, 2020 - Page 11 of 113 Key Takeaways Telecommuting E-Bikes Public Transportation Electric Vehicles Parking Incentivizing Smart Commuting October 20, 2020 - Page 12 of 113 Key Takeaways Telecommuting E-Bikes Public Transportation Electric Vehicles Parking Incentivizing Smart Commuting October 20, 2020 - Page 13 of 113 Key Takeaways Total number of responses 1,600 (only 28 in Spanish) How concerned are respondents about climate change 4 of 5 –32% 5 of 5 –47% How willing would respondents be to leave their car behind 2x per week? Somewhat willing –30% Very willing 35% Extremely willing –23% October 20, 2020 - Page 14 of 113 Most Impactful Actions 1.Owning an e-bike 30% 2.Working from home 26% 3.Commuter incentive program 8% October 20, 2020 - Page 15 of 113 Telecommuting 90% of employers said willingness to allow at home work increased since COVID Biggest barrier –lack of understanding on employee productivity All other barriers were forced to be removed during COVID Strategic Direction Implication Each stakeholder should survey their employees to learn the benefits employees have seen from telecommuting. For those industries/positions where in-office work is required, investigate if work-from-home days would be viable or if other smart commuting options would be a better fit. October 20, 2020 - Page 16 of 113 E-Bikes E-Bikes were selected time and time again as the preferred option for commuting –if the respondents were to own one. E-bikes offer a seasonal solution for commuters who cannot work from home Strategic Direction Implications Stakeholders should ensure their businesses/public spaces have secure bike racks and charging available for e-bikes. Stakeholders should consider financial incentives to remove barriers to purchasing e-bikes. October 20, 2020 - Page 17 of 113 Public Transportation Public transportation can be a solution for commuting for those who can’t work from home, but many barriers first need to be addressed. Free or subsidized passes are provided to 67%, but bus does not represent a significant number of total trips (4% summer, 9% winter) Prefer to drive myself Bus takes too long No convenient stops Schedule doesn’t align with work schedule Strategic Direction Implications Stakeholders should engage with transit to ID the critical employment centers that could be served by bus and work to expand service (normal + express) into these areas. Stakeholders should engage with transit to expand services (normal + express) that support commuter times. October 20, 2020 - Page 18 of 113 Parking 86% of respondents had free parking available to them “Prefer to drive myself” barrier is easy to understand when convenient, free parking is provided to the majority of commuters. Strategic Direction Implication Stakeholders should consider paid, reserved, or other parking restrictions in commercial centers. Ensure each commercial center has access to reliable alternative means of commuting. Work with public transportation providers to ensure the service at the stops in large commercial centers fit the needs of the businesses in those areas Stakeholders should consider parking restrictions to limit on-site parking in commercial centers for only fleet and visitor parking. October 20, 2020 - Page 19 of 113 Vail Residents Communities Vail Employment -24% West Vail North -22% East Vail -21% Sandstone -40% Vail Village -26% Lionshead October 20, 2020 - Page 20 of 113 Employment Line of Business 17% Government 15% Hospitality/Lodging 13% Real Estate 13% Ski Industry 11% Health Services October 20, 2020 - Page 21 of 113 Education Income Categories 26% -$25k-$55k 18% -$55k-$75k 17% -$100k-$200k 55% Bachelor Degree October 20, 2020 - Page 22 of 113 All Towns to Vail -64% Drive alone -12% Work from home -8% Public Transit All Towns to Vail -54% Drive alone -14% Work from home -12% Ride bike Total Commute Trips: Summer Total Commute Trips: Winter October 20, 2020 - Page 23 of 113 Vail to Vail Summer -46% Ride bike -25% Drive alone -12% Walk Vail to Vail Winter -43% Public Transit -33% Drive alone -10% Walk Total Commute Trips: Summer Total Commute Trips: Winter October 20, 2020 - Page 24 of 113 All Towns to Vail -56% Public Transit -39% Bike Paths -27% Carpooling -27% Park n Ride for transit or carpool Work Commuting Options October 20, 2020 - Page 25 of 113 Vail to Vail -77% Public Transit -66% Bike Paths -18% Carpooling Work Commuting Options October 20, 2020 - Page 26 of 113 If mandatory, what commuting option would you prefer if all options were available and convenient. If mandatory, given your options today, what are you most likely to use? Live in Vail -34% Ride an e-bike -30% public transit Live in Vail -29% public transit -25% walk / ride bike October 20, 2020 - Page 27 of 113 What would be most impactful to leaving your car at home 2x per week?Live in Vail -35% Own an e-bike -18% Ability to work from home Note these responses do not change based on line of business October 20, 2020 - Page 28 of 113 What would be most impactful to leaving your car at home 2x per week?Work in Vail -29% Own an e-bike -24% Ability to work from home Note these responses do not change based on line of business October 20, 2020 - Page 29 of 113 Barriers to Biking Live and Work in Vail -58% Don’t own e-bike -45% Weather too unpredictable -40% Other Other Responses -“Type of work” -“Need vehicle in town” -“When the weather is bad” October 20, 2020 - Page 30 of 113 Barriers to Biking Avon, Edwards, EagleVail to Vail -54% Don’t own an e-bike -44% Weather too unpredictable -35% Work is too far from home October 20, 2020 - Page 31 of 113 Work in Vail 69% provided with on-site parking 52% provided free/reserved parking 59% parking is responsibility of employee October 20, 2020 - Page 32 of 113 Barriers to Public Transportation Live and Work in Vail -37% Other -28% The bus schedule doesn’t work with my schedule -21% I prefer to drive myself Other Responses -“Need car for work” -“I take the bus” -“Commute is too short” -“Dog” -“I always take public transit” -“I work alone” October 20, 2020 - Page 33 of 113 Barriers to Public Transportation Work in Vail -35% The bus schedule doesn’t work with my schedule -33% I prefer to drive myself -26% Other -25% The bus takes too long/no express service October 20, 2020 - Page 34 of 113 Employers in Vail -88% Yes -13% No Employers in Vail -39% Working from home is not an option -27% Better understanding of productivity Given COVID has your willingness to let employees work from home increased? What would be most impactful to allow your employees to work from home? October 20, 2020 - Page 35 of 113 As an employer do you offer a commuter incentive program? If yes, how do you incentivize? Employers in Vail -64% Yes -36% No Employers in Vail -60% Transit subsidy -25% Time off -25% Secure bike racks -25% Other October 20, 2020 - Page 36 of 113 Employers in Vail -39% employees work different schedules -33% employees have not asked/aren’t interested Employers in Vail -44% Better understanding of productivity -33% Better tax credit -28% more convenient public transit Why do you not offer a commuter incentive program? What would be most impactful to your decision to offer a commuter incentive program? October 20, 2020 - Page 37 of 113 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C: Budget 2021: Compensation & Benefits Presentation P RE S E NT E R(S ): S cott Robson, Town Manager; K rista Miller, Human Resource Director AC T IO N RE Q UE S T E D O F C O UNC I L: I nformational with request for Council feedback. B AC K G RO UND: As a part of the annual budget planning process, staff will provide the Town Council with an overview of the expected impacts for the Compensation and B enefits B udgets for 2021. AT TAC H ME N TS: Description Compensation and Benefits Presentation October 20, 2020 - Page 38 of 113 PRESENTATION BYHUMAN RESOURCESCOMPENSATION AND BENEFITSBUDGET PLANNINGOctober 20, 2020 - Page 39 of 113 Town of Vail | Human ResourcesVAIL TOWN COUNCIL ACTION PLANCommunity• Education enrichment, and communication to enhance our communityExperience• Excellent municipal services• Be a leader in exceptional and professional workforce• Implement customer service trainingEconomy• Collaborate with Vail Resorts on resort programming, special events, the guest experience and municipal servicesSustainability• Implement employee sustainability programs• Develop practices to bolster employee retention, productivity, and overall engagementOctober 20, 2020 - Page 40 of 113 TOWN COUNCIL ACTION PLAN AND TOTAL REWARDS STRATEGYPremier International Mountain Resort CommunityCompensation & Benefits PackageTown of Vail | Human ResourcesOctober 20, 2020 - Page 41 of 113 PROVIDE A COMPETITIVE TOTAL REWARDS PACKAGETown of Vail | Human ResourcesEmployee ExperienceCultureLeadershipConnectionCompensation PackageCompetitive base payCore benefits offeringLivability (Housing, day care etc..)Learning OpportunitiesMeaningful workCareer progressionLearning and DevelopmentOctober 20, 2020 - Page 42 of 113 COMPARATIVE DATATown of Vail | Human ResourcesTotal U.S. Salary Budget Increases: 2019-2021Salary increase budgets are the pool of money available annually for base pay adjustments.Employee CategoryActual 2019 MeanActual 2019 MedianActual 2020 MeanActual 2020 MedianProjected 2021Projected 2021 MedianMeanNonexempt hourly, nonunion 3.20% 3.30% 2.80% 3.00% 2.90% 3.00%Nonexempt salaried3.10% 3.00% 2.90% 3.00% 2.90% 3.00%Exempt salaried 3.20% 3.00% 2.90% 3.00% 2.90% 3.00%Officers/executives 3.30% 3.00% 3.30% 3.00% 3.30% 3.00%All 3.20% 3.00% 2.90% 3.00% 2.90% 3.00%Source: WorldatWork 2020‐2021 Salary Budget Survey: Top‐Level Results and 2019‐2020 Salary Budget Survey: Top‐Level Results conducted May to June 2020.October 20, 2020 - Page 43 of 113 COMPARATIVE DATATown of Vail | Human ResourcesSalary Increases: Including Companies Granting No IncreaseTotal increases (percentage of salary).Employee Category2019 Salary Increases2020 Salary Increases2021 Salary Increases(average % granted)(average % providing)(average % budgeted)Executives 3.20% 2.70% 2.70%Management, excluding executives 3.20% 2.70% 2.80%Exempt, nonmanagement 3.10% 2.70% 2.80%Nonexempt salaried 2.90% 2.50% 2.70%Nonexempt hourly 3.00% 2.60% 2.70%Source: Willis Towers Watson, 2020 General Industry Salary Budget Survey—U.S., conducted July 2020October 20, 2020 - Page 44 of 113 COMPARATIVE DATATown of Vail | Human ResourcesData obtained from Employers Council Covid-19: Salary Budget Update Survey (Colorado), Data collected May 2020All Employer AverageBenchmark Compensation Survey (Data Collected Jan-Mar 2020)Salary Budget Update Survey (Data Collected May 2020)2020 Pay Increase Projections2021 Pay Increase Projections2020 Pay Increase Projections2021 Pay Increase ProjectionsAll Colorado 3.00% 2.90% 1.10% 1.70%October 20, 2020 - Page 45 of 113 LEGISLATION IMPACTING BUDGETTown of Vail | Human Resources• Equal Pay for Equal Work Act (“EPEWA”)• Families First Coronavirus Response Act• Healthy Families and Workplace Act (HFWA)October 20, 2020 - Page 46 of 113 COLORADO EQUAL PAY FOR EQUAL WORK ACTTown of Vail | Human Resources• Goes into effect January 1, 2021• The Equal Pay for Equal Work Act (“EPEWA”) aims to “help close the pay gap in Colorado and ensure that employees with similar job duties are paid the same wage rate regardless of sex, or sex plus another protected status.”• We are partnering with a third party to conduct a pay equity analysis – Final recommendations expected in DecemberOctober 20, 2020 - Page 47 of 113 Families First Coronavirus Response ActTown of Vail | Human ResourcesEmergency Paid Sick Leave• Effective April 1 this year and scheduled to end December 31, 2020• Provides the employee up to 80 hours of sick pay for qualifying reasons• Proposed HEROES Act extends this through 2021• Potential $150,000 in 2021• Estimated $75,000 budget impact• Majority of 2020 costs were reimbursed via CARES ActOctober 20, 2020 - Page 48 of 113 HEALTHY FAMILIES AND WORKPLACE ACT OF COLORADOTown of Vail | Human Resources• Goes into effect January 1, 2021• Emergency Paid Sick Leave:HFWA mandates that the emergency paid sick leave provisions in FFCRA apply to all employers in Colorado, after FFCRA sunsets• Paid Sick Leave Accrual:The HFWA requires that covered employers provide one hour of paid sick leave for every 30 hours worked by an employee • Impact – Part-time & Seasonal • $65,000 estimateOctober 20, 2020 - Page 49 of 113 Town of Vail | Human ResourcesCOMPENSATION BUDGETSummary of Compensation Budget Recommendations:• 1%-2% merit increase - reviewed quarterly• FFCRA/HFWA – Pandemic Pay - $75,000• HFWA – Sick accrual- $65,000• Potential pay equity recommendationsOctober 20, 2020 - Page 50 of 113 Town of Vail | Human ResourcesREVIEW POSITIONS2021 Budget Planning for FTEsDepartment Budget meetings will include a review of:• Positions frozen in 2020 Crisis budget• New position requests for 2021October 20, 2020 - Page 51 of 113 Town of Vail | Human ResourcesBENEFITS PACKAGE050100150200250300$0$1,000,000$2,000,000$3,000,000$4,000,000$5,000,000$6,000,000$7,000,0002012 2013 2014 2015 2016 2017 2018 2019 2020 2021Plan EnrollmentPlan CostsBudgetActualEmpl on plan (avg)Health Plan Costs vs. BudgetOctober 20, 2020 - Page 52 of 113 Town of Vail | Human ResourcesBENEFITS PACKAGEHealth Plan Costs - Per Employee Per Month (PEPM) $‐ $200.00 $400.00 $600.00 $800.00 $1,000.00 $1,200.00 $1,400.00 $1,600.002006 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020October 20, 2020 - Page 53 of 113 Town of Vail | Human ResourcesBENEFITS PACKAGEHealth Plan• 2020 lower claims• COVID causing many delayed services• 2021 Health Plan•10% increase in fixed fees (stop loss)• Likely see catch up from COVID delay• Possible increase in employees covered• Expanded direct contracting for 2021• Vail Health expanded contract terms• 2022 collaboration on Health Care• Mountain Healthcare Coalition with Vail Valley PartnershipOctober 20, 2020 - Page 54 of 113 Town of Vail | Human ResourcesBENEFITS PACKAGEOther Benefits• Life and Disability insurances• 2021 is rate guarantee renewal• Small increases expected:• Fire & Police Life and Disability• Workers Compensation• UnemploymentOctober 20, 2020 - Page 55 of 113 THANK YOUTown of Vail | Human ResourcesSummary:Compensation impacts for compliance1-2% Merit pool (reviewed quarterly)Health insurance adjustmentsBenefit renewalsQuestions?October 20, 2020 - Page 56 of 113 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C: D R B / P E C Update P RE S E NT E R(S ): J onathan S pence, Planning Manager AT TAC H ME N TS: Description October 7, 2020 D R B Meeting Results October 12, 2020 P E C Meeting Results October 20, 2020 - Page 57 of 113 D E S IG N R E V IE W B O AR D October 7, 2020, 3:00 P M Virtual 75 S. Frontage Road - Vail, Colorado, 81657 1.Call to Order 1.1.Register in advance for this webinar: https://us02web.zoom.us/webinar/register/W N_b2g1BmI uS UeKpA0nRzJ aCw After registering, you will receive a confirmation email containing information about joining the webinar. 1.2.Attendance Present: Peter Cope, Doug Cahill, J ohn Rediker, Kit Austin Absent: J oe St. J ohn 2.Main Agenda 2.1.D R B18-0008.001 - Vail Mountain View Residences Final review of a change to approved plans (parapet walls) Address/Legal Description: 434 South Frontage Road East / Lot 1, Vail Village Filing 5 Applicant: Mountain View Residences, represented by 359 Design Planner: J onathan Spence 1. Option #4 is approved with the following modification: The south screening wall shall be moved to the north by approximately 18" to result in a reduction of the wall down to 18", a reduction of 12". J ohn Rediker moved to approve with conditions. Peter Cope seconded the motion and it passed (4-0). Absent:(1)St. J ohn 2.2.D R B20-0169.001 - Allen Residence Final review of changes to approved plans (door) Address/Legal Description: 181 W est Meadow Drive Unit 1A (Solaris) / Lot P, Block 5D, Vail Village Filing 1 Applicant: Larry & Lory Allen, represented by Berglund Architects Planner: J onathan Spence J ohn Rediker moved to approve. Peter Cope seconded the motion and it passed (4-0). Absent:(1)St. J ohn 2.3.D R B20-0463 - Riva Ridge Chalets South October 20, 2020 - Page 58 of 113 Final review of an exterior alteration (railing/facia/stain) Address/Legal Description: 114 W illow Road/Lot 7, Block 6, Vail Village Filing 1 Applicant: Riva Ridge Chalets South, represented by Carlson Construction Company, I nc. Planner: Greg Roy Kit Austin moved to approve. J ohn Rediker seconded the motion and it passed (4-0). Absent:(1)St. J ohn 2.4.D R B20-0481 - Sweet Basil Final review of an exterior alteration (winter tent) Address/Legal Description: 193 Gore Creek Drive Unit C/Tract A, Block 5B, Vail Village Filing 1 Applicant: Gore Creek Plaza L L C, represented by Matt Morgan Planner: Greg Roy J ohn Rediker moved to continue to October 21, 2020. Peter Cope seconded the motion and it (4-0). Absent:(1)St. J ohn 2.5.D R B20-0421 - Town of Vail Final review of an exterior alteration (playgound/retaining wall) Address/Legal Description: 530 South Frontage Road East/Unplatted - Ford Park Children's Park & B FA G Applicant: Town of Vail Planner: J onathan Spence J ohn Rediker moved to approve. Peter Cope seconded the motion and it passed (4-0). Absent:(1)St. J ohn 2.6.D R B20-0434 - Town of Vail Final review of an exterior alteration (library walk) Address/Legal Description: 4825 J uniper Lane/Unplatted - Bighorn Park Pond Applicant: Town of Vail Planner: Greg Roy J ohn Rediker moved to approve. Peter Cope seconded the motion and it passed (4-0). Absent:(1)St. J ohn 2.7.D R B20-0306.001 - Town of Vail Final review of a change to approved plans (bioswale/landscaping) Address/Legal Description: 221 Bridge Street/Lot B, Block 5B, Vail Village Filing 1 Applicant: Town of Vail October 20, 2020 - Page 59 of 113 Planner: Greg Roy Kit Austin moved to approve. Peter Cope seconded the motion and it passed (4-0). Absent:(1)St. J ohn 3.Staff Approvals 3.1.B20-0371 - Brinkmann/Tovoso Duplex Final review of an exterior alteration (reroof) Address/Legal Description: 2693 Cortina Lane/Lot 8, Block A, Vail Ridge Subdivision Applicant: Christina Brinkmann & Richard Tavoso, represented by Umbrella Roofing I nc. Planner: Glen Morgan 3.2.B20-0384 - VanHoops Holdings L P Final review of an exterior alteration (reroof) Address/Legal Description: 2830 Aspen Court/Lot 15, Vail Village Filing 11 Applicant: VanHoops Holdings L P, represented by Diciesare Construction L L C Planner: Glen Morgan 3.3.B20-0387 - Colorado Investments Residence Final review of exterior alteration (re-roof) Address/Legal Description: 1385 Westhaven Circle / Lot 51, Glen Lyon Subdivision Applicant: Colorado I nvestments LLC, represented by Gregory Mullenax Planner: J onathan Spence 3.4.B20-0401 - JMB Revocable Living Trust Final review of an exterior alteration (reroof) Address/Legal Description: 1406 Moraine Drive/Lot 3, Dauphinais-Moseley Subdivision Filing 1 Applicant: J MB Revocable Living Trust, represented by Stonescape Steel Roofing Planner: Glen Morgan 3.5.B20-0403 - Furstenberg Residence Final review of exterior alteration (re-roof) Address/Legal Description: 1130 Ptarmigan Road / Lot 1, Block 7, Vail Village Filing 7 Applicant: Peter Furstenberg, represented by Sunlight Roofing I nc Planner: Glen Morgan 3.6.B20-0413 - Gruner Creek Residence Final review of exterior alteration (re-roof) Address/Legal Description: 990 Fairway Court / Lot 4, Block 1, Vail Village Filing 7 & 10 October 20, 2020 - Page 60 of 113 Applicant: Gruner Creek Associates LLC, represented by Blue Print Construction Planner: J onathan Spence 3.7.D R B20-0325 - Brodziak Residence Final review of an exterior alteration (repaint) Address/Legal Description: 4406 Columbine Drive/Lot 12, Block 4, Bighorn Subdivision 3rd Addition Applicant: J ane Brodziak, represented by Thomas W inter Planner: Greg Roy 3.8.D R B20-0347 - Reeves Residence Final review of an exterior alteration (deck) Address/Legal Description: 1850 South Frontage Road W est Unit 1/Alpine Creek Townhouses Applicant: W illiam K. Reeves Trust, represented by W arzecha Enterprises I nc. Planner: Erik Gates 3.9.D R B20-0379 - Schink Residence Final review of an exterior alteration (landscaping) Address/Legal Description: 5027 Main Gore Place/Lot 1, Block 1, Bighorn Subdivision 5th Addition Applicant: J ames & April Schink, represented by Crane Associates Planner: Erik Gates 3.10.D R B20-0386 - Cogswell Properties LL C Final review of an exterior alteration (windows) Address/Legal Description: 1090 Vail View Drive Units 6 & 14/Lot B1, Block B, Lion's Ridge Subdivision Filing 1 Applicant: Cogswell Properties LLC Planner: Erik Gates 3.11.D R B20-0390 - Fritschel Residence Final review of an exterior alteration (windows) Address/Legal Description: 2875 Manns Ranch Road Unit J 4/Lot 1, Block 1, Vail Village Filing 13 Applicant: Peggy J . Fritschel Living Trust, represented by E C E Design Build Planner: Erik Gates 3.12.D R B20-0394 - Gasthof Gramshammer Final review of an exterior alteration (rooftop unit) Address/Legal Description: 231 Gore Creek Drive/Lot A, Block 5B, Vail Village Filing 1 Applicant: Gasthof Gramshammer I nc., represented by Mio Studio Planner: Greg Roy 3.13.D R B20-0395 - C O-O H Getaways Residence Final review of exterior alteration (windows/doors) October 20, 2020 - Page 61 of 113 Address/Legal Description: 4510 Timber Falls Court Unit 1204 / Timber Falls Condos Applicant: C O-OH Getaways LLC, represented by Mountain Valley Property Management Planner: Greg Roy 3.14.D R B20-0399 - Davis Residence Final review of exterior alteration (windows/door) Address/Legal Description: 4496 Meadow Drive #405 / Timber Falls Condos Applicant: Becky Davis, represented by Legend Contracting Planner: Greg Roy 3.15.D R B20-0400 - Terry Residence Final review of an addition Address/Legal Description: 4770 Bighorn Road Unit 3O/Racquet Club Townhomes Applicant: Seth & J ennifer Terry, represented by MP P Design Shop I nc. Planner: Erik Gates 3.16.D R B20-0402 - Swanberg Residence Final review of exterior alteration (windows) Address/Legal Description: 5040 Main Gore Place Unit B3 / Sundial Phase 2 Applicant: Thomas Carl Swanberg Living Trust, represented by Renewal by Anderson Planner: Erik Gates 3.17.D R B20-0404 - R C W Management Trust Final review of an exterior alteration (deck/sliding door) Address/Legal Description: 1734 Golf Lane Unit S71/Area A, Sunburst at Vail Applicant: RC W Management Trust, represented by J MP Architects Planner: J onathan Spence 3.18.D R B20-0408 - Homestake at Vail Final review of exterior alteration (re-roof) Address/Legal Description: 1136 Sandstone Drive / Lot A6, Block A, Lion's Ridge Subdivision Filing 1 Applicant: Homestake at Vail, represented by Turner Morris I nc. Planner: Erik Gates 3.19.D R B20-0409 - Skaal Hus Apt Condo Final review of tree removal. Address/Legal Description: 141 W est Meadow Drive / Lot D2, Vail Village Filing 2 Applicant: Skaal Hus Apt Condo, represented by Vail Valley Tree Service Planner: J onathan Spence October 20, 2020 - Page 62 of 113 3.20.D R B20-0411 - Stewart Residence Final review of exterior alteration (deck & railing) Address/Legal Description: 1760 Sierra Trail Unit D / Lot 23, Vail Village West Filing 1 Applicant: Ben Stewart Planner: Erik Gates 3.21.D R B20-0414 - Johnson Residence Final review of exterior alteration (vents) Address/Legal Description: 1750 South Frontage Road W est Unit A3 / Spruce Creek Townhomes Phase 1 Applicant: Mark J ohnson, represented by Sunder I nc. Planner: J onathan Spence 3.22.D R B20-0415 - Vail Mountain View Residences Final review of a building sign Address/Legal Description: 434 South Frontage Road East/Lot 1, Vail Village Filing 5 Applicant: Vail Mountain View Residences, represented by Sign Design Planner: J onathan Spence 3.23.D R B20-0418 - Yanke Residence Final review of a change to approved plans (lighting) Address/Legal Description: 1139 Sandstone Drive Unit 2 / Lot A1 & A2, Block A, Lion's Ridge Subdivision Filing 1 Applicant: J . Bruce Yanke Revocable Trust - Etal, represented by Nedbo Construction Planner: Greg Roy 3.24.D R B20-0420 - Bighorn 4792 L P Final review of an exterior alteration (windows) Address/Legal Description: 4792 Meadow Lane/Lot 5, Block 7, Bighorn Subdivision 5th Addition Applicant: Bighorn 4792 L P, represented by E C E Design Build Planner: Greg Roy 3.25.D R B20-0422 - Stewart Residence Final review of tree removal. Address/Legal Description: 2520 Bald Mountain Road / Lot 15, Block 2, Vail Village Filing 13 Applicant: Melinda Stewart, represented by Ceres Landcare Planner: Greg Roy 3.26.D R B20-0425 - Rawlings Residence Final review of an exterior alteration (windows) Address/Legal Description: 2085 Zermatt Lane Unit A/Vail Commons Residential Condominiums Applicant: David & Diana Rawlings, represented by Renewal by Andersen October 20, 2020 - Page 63 of 113 Planner: J onathan Spence 3.27.D R B20-0426 - Vail Golfcourse Townhomes Final review of tree removal. Address/Legal Description: 1557 Golf Terrace / Lot 1, Sunburst Filing 3 Applicant: Vail Golfcourse Townhomes, represented by Ceres Landcare Planner: Greg Roy 3.28.D R B20-0427 - Bergey Residence Final review of an exterior alteration (hot tub) Address/Legal Description: 2039 Chamonix Lane Unit 2/Lot 17, Vail Heights Filing 1 Applicant: J ack Bergey Planner: Erik Gates 3.29.D R B20-0428 - Vail 21 Condominiums Final review of an exterior alteration (vents) Address/Legal Description: 521 East Lionshead Circle/Lot 3, Block 1, Vail Lionshead Filing 1 Applicant: Vail 21 Condominiums, represented by E C E Design Build Planner: J onathan Spence 3.30.D R B20-0430 - Sandstone Creek Club Final review of exterior alteration (gas line) Address/Legal Description: 1020 Vail View Drive / Lot B4 & B5, Block B, Lion's Ridge Subdivision Filing 1 Applicant: Sandstone Creek Club, represented by Plumbing Systems I nc Planner: Erik Gates 3.31.D R B20-0431 - 384 Gore Creek Drive L LC Final review of an exterior alteration (windows) Address/Legal Description: 384 Gore Creek Drive Unit 6/Lot J , Block 5A, Vail Village Filing 5 Applicant: 384 Gore Creek Drive L L C, represented by Paragon Homes Planner: J onathan Spence 3.32.D R B20-0432 - Kapito Residence Final review of tree removal Address/Legal Description: 381 Beaver Dam Circle / Lot 1, Block 4, Vail Village Filing 3 Applicant: Robert Kapito, represented by Old Growth Tree Service Planner: J onathan Spence 3.33.D R B20-0435 - Avesa LL C Final review of an exterior alteration (A C) Address/Legal Description: 825 Forest Road Unit 13/Lot 3, W est Day Subdivision Applicant: Avesa L L C, represented by Plumbing Systems I nc. October 20, 2020 - Page 64 of 113 Planner: Erik Gates 3.34.D R B20-0436 - Northridge Condos Final review of an exterior alteration (retaining wall) Address/Legal Description: 2447 Chamonix Lane/Lot 25, Block A, Vail Das Schone Filing 1 Applicant: Northridge Condominiums, represented by Valley Repair & Snow Removal Planner: J onathan Spence 3.35.D R B20-0439 - Callas Residence Final review of exterior alteration (vent) Address/Legal Description: 2801 Basingdale Blvd Unit 1 / Lot 2, Block 8, Vail I ntermountain Subdivision Applicant: Michael Callas Planner: J onathan Spence 3.36.D R B20-0441 - Diamond Assets Inc. Final review of an exterior alteration (repaint) Address/Legal Description: 4316 Streamside Circle W est/Lots 2 & 3, Bighorn Subdivision 4th Addition Applicant: Diamond Assets I nc., represented by Rob Hall's Kitchens Plus Planner: Greg Roy 3.37.D R B20-0442 - Friguletto Residence Final review of exterior alteration (windows) Address/Legal Description: 950 Red Sandstone Road Unit 37 / Potato Patch Club Condominiums Applicant: Michael Friguletto, represented by Nedbo Construction Planner: Greg Roy 3.38.D R B20-0444 - Apollo Park Residences Final review of tree removal Address/Legal Description: 442 South Frontage Road East / Lot Tract D, Vail Village Filing 5 Applicant: Apollo Park HOA, represented by Old Growth Tree Service Planner: Greg Roy 3.39.D R B20-0445 - Tresem Investments Residence Final review of an addition (office space) Address/Legal Description: 970 Fairway Drive Unit B / Lot 5, Vail Village Filing 10 Applicant: Tresem I nvestments, represented by Pierce Austin Architects Planner: J onathan Spence 3.40.D R B20-0447 - Chase Bank at Solaris Final review of sign application. Address/Legal Description: 1 W illow Bridge Road / Lot 2, Sonnenalp Subdivision October 20, 2020 - Page 65 of 113 Applicant: Chase Bank, represented by A P MI I nc. Planner: Greg Roy 3.41.D R B20-0453 - Jones Residence Final review of a tree removal Address/Legal Description: 4879 Meadow Drive Unit B / Lot 15, Block 5, Bighorn Subdivision 5th Addition Applicant: Lawrence & Gayle J ones, represented by Vail Valley Tree Service Planner: Greg Roy 3.42.D R B20-0454 - Fife Trust Residence Final review of a tree removal Address/Legal Description: 1844 Glacier Court Unit A / Lot 24, Block 2, Lion's Ridge Filing 3 Applicant: K. David Fife Trust, represented by Vail Valley Tree Service Planner: Greg Roy 3.43.D R B20-0455 - W illard/Reap Residence Final review of a tree removal Address/Legal Description: 1844 Glacier Court Unit B / Lot 25, Block 2, Lion's Ridge Filing 3 Applicant: Scott W illard & Marilyn Reap, represented by Vail Valley Tree Service Planner: Greg Roy 3.44.D R B20-0457 - Fleeger Residence Final review of a tree removal Address/Legal Description: 1183 Cabin Circle / Lot 1, Block 1, Vail Valley Filing 1 Applicant: Fleeger Family First, represented by Old Growth Tree Service Planner: Greg Roy 3.45.D R B20-0458 - Crew Residence Final review of an exterior alteration (structural repair) Address/Legal Description: 950 Red Sandstone Road Unit 28/Potato Patch Club Condominiums Applicant: Robert & Diana Lee Crew, represented by Nedbo Construction Planner: J onathan Spence 3.46.D R B18-0110.001 - Hagedorn Residence Final review of a change to approved plans (windows/landscape) Address/Legal Description: 2658 Arosa Drive/Lot 3, Block D, Vail Ridge Subdivision Applicant: Brad Hagedorn, represented by TA B Associates, I nc. Planner: Erik Gates 3.47.D R B18-0189.001 - Nugent Residence Final review of change to approved plans. October 20, 2020 - Page 66 of 113 Address/Legal Description: 742 Sandy Lane Units A & B / Lot 3, Vail Potato Patch Filing 2 Applicant: Dale Nugent, represented by J ohn G Martin, Architect Planner: J onathan Spence 3.48.D R B19-0212.001 - U S W est Communications Final review of changes to approved plans (extension of approval) Address/Legal Description: 165 North Frontage Road W est / Lot 2, Middle Creek Applicant: US W est Communications, represented by Kappa Consulting Planner: J onathan Spence 3.49.D R B19-0319.001 - Stupp Residence Final review of a change to approved plans (retaining walls) Address/Legal Description: 1602 Matterhorn Circle/Lot 1, Timber Vail Subdivision Applicant: J udith P. Stupp Revocable Trust - R. Philip Stupp J r. Revocable Trust, represented by Martin Manley Architects Planner: Erik Gates 3.50.D R B19-0522.001 - Skilbred Residence Final review of change to approved plans (approval extension) Address/Legal Description: 3971 Bighorn Road 7K / Pitkin Creek Park Phase I I I Applicant: Anders Skilbred Planner: J onathan Spence 3.51.D R B20-0016.001 - Tuohig Residence Final review of exterior alteration (vent) Address/Legal Description: 4682 Meadow Drive H28 / Mountain Meadow Condominiums Phase I I I Applicant: W illiam Tuohig, represented by Burke Harrington Construction Planner: Erik Gates 3.52.D R B20-0026.001 - Biscayne Trust Final review of change to approved plans. Address/Legal Description: 1109 Vail Valley Drive / Lot 7, Block 6, Vail Village Filing 7 Applicant: Biscayne Trust W GS LLP, represented by K H Webb Architects Planner: Erik Gates 3.53.D R B20-0061.001 - Kirby Residence Final review of changes to approved plans (landscape, hot tub) Address/Legal Description: 217 Rockledge Road / Lot 13B, Block 7, Vail Village Filing 1 Applicant: Steven & Suzette Kirby, represented by Pierce Austin Architects Planner: Greg Roy 3.54.D R B20-0221.001 - Tammy L LC October 20, 2020 - Page 67 of 113 Final review of changes to approved plans (deck addition) Address/Legal Description: 1738 Golf Lane Unit R65 (Vail Golf Course Townhomes) / Area A, Sunburst at Vail Applicant: Tammy LLC, represented by J MP Architects Planner: J onathan Spence 3.55.D R B20-0330.001 - Smith-Rousseau Residence Final review of a change to approved plans (decking) Address/Legal Description: 770 Potato Patch Drive Unit B/Lot 6, Block 2, Vail Potato Patch Filing 1 Applicant: Kevin Smith & Michelle Rousseau, represented by J L M Construction Planner: Erik Gates 3.56.D R B19-0385.002 - R J L Rockledge L LC Final review of change to approved plans. Address/Legal Description: 197 Rockledge Road / Lot 10B, Block 7, Vail Village Filing 1/Raether Minor Subdivision - Replat Applicant: RJ L Rockledge L L C, Suman Architects Planner: Erik Gates 3.57.D R B20-0055.002 - Smith Residence Final review of changes to approved plans (deck, windows) Address/Legal Description: 895 Red Sandstone Circle Unit B / Lot 2, Vail Village Filing 9 Applicant: Peter Smith, represented by Krueger Architecture Planner: J onathan Spence 3.58.D R B20-0166.002 - 670 Forest Road L LC Final review of a change to approved plans (window) Address/Legal Description: 670 Forest Road/Lot 7, Block 1, Vail Village Filing 6 Applicant: 670 Forest Rd L L C, represented by K H W ebb Architects Planner: Erik Gates 3.59.D R B20-0328.002 - JC R JS F M L LC Residence Final review of changes to approved plans (tree removal) Address/Legal Description: 375 Mill Creek Circle / Lot 17, Block 1, Vail Village Filing 1 Applicant: J C RJ S F M LLC, represented by K H Webb Architects Planner: Greg Roy The applic ations and information about the proposals are available for public inspection during regular office hours at the Town of Vail Community Development Department, 75 South Frontage Road. The public is invited to attend the project orientation and the site visits that precede the public hearing in the Town of Vail Town C ounc il Chambers. Times and order of items are approximate, subject to c hange, and cannot be relied upon to determine at what time the Design Review Board will c onsider an item. Please call 970-479-2138 for additional October 20, 2020 - Page 68 of 113 information. Sign language interpretation available upon request with 24-hour notification, dial 711. October 20, 2020 - Page 69 of 113 P L ANNI NG AND E NV I RO NM E NTAL C O M M I S S I O N October 12, 2020, 1:00 P M Virtual 75 S. F rontage Road - Vail, Colorado, 81657 1.Call to Order 1.1.Register in advance for this webinar: https://us02web.zoom.us/webinar/register/W N_4L_TjmME S C2fq0dX P DqUfg 1.2.Attendance Present: Ludwig Kurz, Karen Perez, Rollie Kjesbo, Brian Gillette, Henry Pratt, Pete Seibert, J ohn-Ryan Lockman Absent: None 2.J oint W orksession with Vail Local Housing Authority 2.1.J oint worksession to discuss housing goals and policies including possible revision to the Commercial Linkage and I nclusionary Zoning programs. 60 min. 3.Main Agenda 3.1.A request for a recommendation to the Vail Town Council for a Prescribed Regulation Amendment pursuant to Section 12-3-7 Amendment, Vail Town Code to amend Section 12-23-6: Methods of Mitigation and Section 12-24- 6: Methods of Mitigation, Vail Town Code, to update the Payment of Fees in Lieu provisions of Commercial Linkage and I nclusionary Zoning, and setting forth details in regard thereto. (P E C20-0027) Staff and the applicant have requested this item be tabled to November 9, 2020. 2 min. Applicant:Town of Vail, represented by George Ruther Planner: Rollie Kjesbo moved to table to November 23, 2020. Brian Gillette seconded the motion and it passed (7-0). 3.2.A request for review of Major Exterior Alteration, pursuant to Section 12-7H- 7, Exterior Alterations or Modifications, Vail Town Code, to allow for the conversion of eleven (11) fractional units to fee simple whole ownership units, located at 701 W est Lionshead Circle/Lot 3, Block 2, Vail Lionshead Filing 3, and setting forth details in regard thereto. (P E C20-0022) 30 min. Applicant:Lion Vail L L C Planner:J onathan Spence Planner Spence gives a brief presentation on the application and the history of previous applications that have taken place affecting the site. October 20, 2020 - Page 70 of 113 Rocky Cortina representing the applicant gives some insight into the rental situation taking place on the property and which units are selling or being rented the most. Fractional ownerships are not as popular as they were when the building was being built. No public comment or questions from the Commission. Rollie Kjesbo moved to approve. Brian Gillette seconded the motion and it passed (7-0). 3.3.A request for a recommendation to the Vail Town Council for a Prescribed Regulation Amendment pursuant to Section 12-3-7 Amendment, Vail Town Code to amend Section 12-16-7: Use Specific Criteria and Standards, Vail Town Code, to amend the use specific criteria for funiculars and other similar conveyances, and setting forth details in regard thereto. (P E C20- 0023) 30 min. Applicant:L S C 27 LLC, represented by Mauriello Planning Group Planner:J onathan Spence 1. The word "vehicular" be removed from the proposed changes to Section 12-16-7A (11)A and the words "pedestrian or" be removed from the proposed changes to Section 12-16-7A (11)B by the applicant prior to the Town Council meeting. Planner Spence introduces the applicant and references the recommendation given by staff in the memorandum. Pratt asks for background on the approval process for a funicular. Spence lays out the process to go through to get approval for a funicular. Kurz asks if the Tramway Board of Colorado is a reviewing agency for funiculars. Spence does not believe so but defers to the applicant to answer in full. Mauriello begins his presentation and gives some background. Goes into some of the criteria needed for a Conditional Use Permit (C UP) to install a funicular. The applicant compares funiculars to ski lifts in terms of impact and how a ski lift does not have additional criteria for a C UP and could be installed on a single-family lot. Some examples of existing funiculars and a private gondola are listed and explained. Goes over how one of the funiculars on Forest road created a controversy which led Town Council to change a funicular to a conditional use. Town Council added specific criteria at the meeting and did not remand the application back to the Planning and Environmental Commission. The application is looking to amend certain parts of the section to make it more flexible. He then goes over the specific changes proposed in the language. Gillette expresses concern that it may be too restricting still and could be broader to include patio or deck. Mauriello explains that’s possible and that they were trying to propose as little change as possible. Goes into explanation of minimal activity or noise October 20, 2020 - Page 71 of 113 produced by funiculars. Spence adds that the change could be simply done with a few words added to the proposed change. Gillette wants to know what is needed to do small additions to lots like patios. There is nothing prohibiting you from using your lot if steep, so why not let people do this? Perez is concerned with the “vehicular” portion as people may start using ATVs or snowmobiles to access and how that could be a big impact. Gillette gives a possible explanation of how a vehicle funicular would affect. Spence adds that funiculars could not be the sole access for a home per fire code. Michael Suman adds a small description of what a funicular is. Perez says while they can be small they could be large as well. Does there need to be language added to limit it to residential use or could it be limited to a conditional use? Spence adds that those concerns could be addressed as this is a conditional use and needs another round of review. Mauriello adds that they could strike out the “vehicular” part and still move forward. Suman adds again that a house would not be built up a hill without the garage at the bottom. Spence clarifies why the language was included, coming from another section. I t could also be appropriate to strike the “pedestrian of” out of section B. Perez and applicant agree with this. Kurz asks what the grade is between house and recreation facility for the example shown. Suman estimates between 35-40 degrees. There is no public comment. Rollie Kjesbo moved to recommend approval with conditions. Brian Gillette seconded the motion and it passed (7-0). 3.4.A request for review of an exemption plat, pursuant to Title 13 Chapter 12, Exemption Plat, Vail Town Code, to allow for increases to the allowable Site Coverage and Gross Residential Floor Area (GRFA) allotment for individual lots within the Spraddle Creek Estates subdivision, and setting forth details in regard thereto. (P E C20-0015) 45 min. Applicant:Spraddle Creek Estates Homeowners, represented by Zehren and Associates Planner:J onathan Spence October 20, 2020 - Page 72 of 113 Planner Spence goes over the reason why the application is back for another round of discussion before asking for a recommendation. He lists the requests made by the P E C at the previous meeting for more information needed. Spence adds how the application has been changed and the additional information that was reported. Pratt asks about changing the HR language and if that would satisfy the request. Spence adds that it could be done that way, but a plat would still have to be amended. Pratt clarifies that this is the only property in the HR district. Gillette doesn’t get how we can amend if they are voluntarily capping some of the lots. Spence adds that this could have been an S D D from the start since this is the only property in this town with this zoning. Pratt asks if this was the result of a negotiation. Spence clarifies how there was a designated use for Hillside, but no zoning and the zoning came at a later date. Gillette asks exactly what the application is now. Spence clarifies and says changing the HR district would be another, longer process. There is a general discussion among commissioners and staff on how this application could be sufficed without a plat and if amending the zoning district would be more appropriate. The discussion turns to the allotted amount of GRFA and if it is warranted. W hat has changed since the original approval and does that support the request? Gillette explains how he sees this as correcting a mistake that was done in the plat. Seibert says that the reason for restricting GRFA is to limit visibility and that has not changed. They still have a prominent location and adding to that could undo the reason for putting the restriction in place. There is concern about where the square footage would be added. More discussion takes place on how building envelopes or GRFA would affect the visibility takes place amongst those present. Kurz asks if the cap listed would hold over to buyers of those properties in the future. Spence clarifies with explaining the chart. Pratt doesn’t like the disconnect but understands how the caps could be a problem in the future. He doesn’t see how language could be written that wouldn’t be arbitrary. David Kaselak, representative of the applicant, answers some questions on October 20, 2020 - Page 73 of 113 visibility, and how a plat note would negate any future legal issues. Spence asks for additional feedback on materials needed and if there are any more comments. Gillette still has questions on clarity of comparable areas of town. How would this affect the area and what would additional GRFA look like. Discussion on design and restrictions in the area takes place. Gillette asks for a photo rendering on what the difference would look like. Lockman adds that he’s agreed with some comments earlier on the arbitrary numbers being proposed. I t would be appropriate to give them a commensurate increase with GRFA that other areas enjoyed. Kjesbo voices his support of the comments by Gillette. Kurz adds a question on whether there is a public benefit associated with the application? Spence adds that there is none proposed. There is no public comment. Brian Gillette moved to table to October 26, 2020. Pete Seibert seconded the motion and it passed (7-0). 4.Approval of Minutes 4.1.September 28, 2020 P E C Results Rollie Kjesbo moved to approve. Karen Perez seconded the motion and it passed (6-0). Abstain:(1)Seibert 5.Adjournment Rollie Kjesbo moved to adjourn. Karen Perez seconded the motion and it passed (7-0). The applications and information about the proposals are available for public inspec tion during regular offic e hours at the Town of Vail Community Development Department, 75 South Frontage Road. The public is invited to attend the project orientation and the site vis its that prec ede the public hearing in the Tow n of Vail Community Development Department. Times and order of items are approximate, subject to c hange, and c annot be relied upon to determine at w hat time the Planning and Environmental Commission w ill c onsider an item. Please c all (970) 479-2138 for additional information. Please call 711 for sign language interpretation 48 hour prior to meeting time. Community Development Department October 20, 2020 - Page 74 of 113 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C: A rt in Public Places September 14, 2020 Meeting Minutes AT TAC H ME N TS: Description Art in Public Places September 14, 2020 Minutes October 20, 2020 - Page 75 of 113 Public Notice - Art in Public Places Board Meeting Minutes Monday, September 14, 2020 - 8:30 a.m. Webinar meeting / COVID-19 AIPP Board members present: Tracy Gordon, Susanne Graf, Courtney St. John, Kathy Langenwalter, Kara Woods. Others present: Molly Eppard, AIPP Coordinator 1. Approval of minutes from August 3 meeting. 2. No citizen input. 3. Marriott Residence Inn - Public Art Proposal Attached Bradon Welker & Brett Welker – Sunridge Hotel Group • The property is working with realist wildlife sculptor Stephen LeBlanc who will be creating a majestic bronze elk sculpture. It will create a sense of connection to where the guests are and beautify the entrance to the property. • Artist is well established and has two works presently in Vail on public view. • The elk will be 8 ½ feet tall x 8 feet wide. They will be constructing a custom pedestal with landscaping and lighting. • It will have a visible location at the entrance near the monument sign of the property. • First edition of seven. • The work will cost @ $50,000 with $20,000 towards installation, site work and lighting. • They have been advised on a maintenance plan recommended by the artist. They review the timeline for the project, hoping for a completion in winter 2022. • Kathy confirms that $70,000 is the total requirement. The budget for the sculpture is $50,000 with the $20,000 be for the site-work for the installation. She comments that they have met the criteria for quality, siting, maintenance for the public art. • Tracy motions that the Marriott Residence has met the criteria for the public art included in their development project. Susanne seconds and the board approves. The board compliments the presentation and thanks them for joining the meeting today. 4. Altus Development Project - Public Art Proposal. Postponed to October meeting. 5. Todd Winslow Pierce – photographer www.toddwinslowpierce.com. Presentation Attached. • Todd introduces the mission of Eagle Valley Wild, the non-profit endeavor he started which provides organizations with high quality visuals of the valley’s open land and wildlife free of charge. EVW also has an education component aimed to raise awareness of the intertwined environmental issues, land use, and migration corridors in our valley. • They would like to propose public outdoor exhibits of the images with informative captions on the panels to enlighten locals and guests. www.eaglevalleywild.org • Todd reviews the presentation as attached. October 20, 2020 - Page 76 of 113 • They would be prepared to install the project next summer which would be able to be on view for several years perhaps traveling to other locations. Ultimately the project would culminate in a hardcover book. • Todd grew up in Vail and has been a professional landscape photographer since 2000. He began focusing on conservation photography several years ago. • Molly comments that it may be more impactful to expand a potential project beyond Ford Park given many of our guests do not make it beyond the villages. • Susanne remarks on the educational outreach and corporate social responsibility. He says that the businesses they are looking at now are local and their missions align with responsible growth of the valley. She comments that the most impactful changes to protect the environment may be the smaller personal actions taken by the individual. • Courtney compliments the project. She emphasizes that the direct outreach to the local schools would be impactful for his messaging. They confirm they plan to have presentations to the local schools and CMC. They may also look at working with local interns. • Today Todd would like feedback and to start the dialogue with the Board about the possibility of it coming to fruition. • They have reached out to the Town’s Environmental Sustainability as well. • He comments that they are looking for the support from the following fields: resort, hospitality, construction, real estate/development to represent the community in an economic sense. • The Board compliments and thanks Todd for his presentation today. The Board will brainstorm on the project and return with feedback. 6. Vail Winterfest & Lantern Walk discussion. Vail Winterfest Ice Installation • AIPP is funded to have an ice installation. We are planning to open the illuminated ice installation along the Gore Creek Promenade on Sunday, December 20th. • The Board would like to invite Paul Wertin to present concepts in the coming months. Paul integrates light into the ice sculptures which is integral to the installation. • The Board plans to utilize the entire promenade area to the International Bridge versus creating a centralized gathering space in the open area by Mountain Standard. We have done this in the past and it creates more of a wandering experience versus a congested singular installation space. Lantern Making and Display • The Board is looking at ways to reimagine this popular tradition for both guests and residents, as the Board does not want to host in person workshops, nor a physical walk. • The Board would like to have an instruction video available via Alpine Arts for people to watch at their leisure. We will provide lanterns and lights (other materials to be decided) for people to collect via a registration process. There will be instructions for making lanterns with the kits. • Susanne will plan to have lantern making with her students even if they turn remote. • Lantern making to take place entire week of Christmas at the participants leisure. • Molly has discussed how to reimagine the lantern walk with Doe Browning who has sponsored the project for many years. There are concerns for any gatherings during an already busy time of year. Possibilities may be for guests to display their lanterns in designated locations on their own. • The Board brainstorms ways to decorate areas near the International Bridge with lanterns – both from guests, nice quality purchased lanterns, and basic decoration. Lanterns may be hung from some nearby and accessible trees near the planter beds on the bridge, as well as on shepherd hooks in the planters. • In the kits we will invite guests to display their lanterns, take a photo, and share with a particular #hastag… • One concept is for AIPP to display the lanterns in these specified areas and for the guests try to locate their lantern. • Susanne mentions that she can create lanterns for display. It will be an important message for the celebration of light and bringing a community together in some type of way. October 20, 2020 - Page 77 of 113 • We are also exploring a festive lighting display on the International Bridge itself. • Tracy comments it will be nice to allow people to publicly display their lanterns for all to enjoy. Kara remarks that we should probably not touch individual’s lanterns and rather let them display in the designated areas. • Kathy suggests we should separate the ice on the promenade from the lanterns on the International Bridge to distance people. • While Molly received good feedback regarding the additional lighting last year, it was costly, so we may want to put those monies towards additional lighting effects/decorations for the Bridge. We may want to also put monies towards more ice given the greater amount of space. • Molly will go back to Doe with the Board’s discussion today reimaging and sustaining the lantern making and walk. 7. Coordinator updates. • Vail Public Library will go before DRB for the Story Walk installation • Kathy and Tracy comment now that the north wall is complete in the VV structure by Jason Graves and Remington Robinson, the entrance feels much brighter. Kathy comments it was a worthwhile project for AIPP. Jason is sending more samples for possible custom facemasks. • AIPP should look to completing the art installations at the Clubhouse before the end of 2020. Courtney asks if the art can be placed outside. The Board may be interested in looking at some of those possible areas by the terrace for art. Kathy comments that perhaps something affixed to the exterior walls may be suitable. Susanne comments about an artist she saw in Alamosa who creates outdoor mosaic sculptures. She will send the information to Board to discuss at our next meeting. • Molly has submitted an information memo to council regarding the recommendations for relocating the Seibert Sculpture. She informs the Board that the Gore Creek Promenade location has become increasingly busy. There are multiple benches, picnic tables, clothes racks, bike racks, outdoor dining with the Left Bank. She must discuss the work on her art walks at a distance because it is too congested to bring the group in front of the work. • Molly has received positive feedback about the potential relocation of the snowball fight just further east to its present location. The figures would have more of a dialogue placed across the bike path. • Molly asks for the Board’s feedback regarding putting monies towards maintaining the Lionshead murals by Randy Milhoan. Molly comments that perhaps we maintain the first two levels (1 & 2) versus the upper levels green and blue (3 & 4) which are more exposed. Kathy comments that the lower levels are not in terrible condition. She does not think we should put funds towards it at this time. Kara agrees. Molly comments the location of these exterior walls on the east side get leakage and damage from the elements. She would not recommend putting new murals on these walls. Milhoan’s mural s have been in the structure since 1994. • CRUSH WALLS – Rino Denver – Molly recommends that Board members should try to visit the festival if they are in Denver. • Kathy comments that she is still getting great feedback on the Ladies Fancywork installation at the library. She would like to see how it looks with snow and does not recommend removing it anytime soon. • Kathy comments that the storage of the Eagle Valley Wild frames may be an issue if he needs the town to do so. The Board would like better clarity at what the artist is looking for from AIPP. Molly comments that at this stage it would be for supporting a display in Vail and allowing that accessibility for the exhibit. Kathy would want clarity from the Town on endorsing personal projects. 8. Other matters from the Board. 9. Meeting adjourned. October 20, 2020 - Page 78 of 113 Vail Public Art Project Marriott Residence Inn SUNRIDGE HOTEL GROUP October 20, 2020 - Page 79 of 113 About the Artist - Stephen Leblanc Stephen LeBlanc has been a professional sculptor for over 40 years. Being an avid outdoorsman, his specialty is realistic wildlife. Whether it is a ram on a lofty mountain peak in the Arctic Wildlife Refuge, or a pair of stingrays gracefully skating along the ocean floor in Jamaica, Stephen has been there to experience the sight. His greatest pleasure is to sculpt particular animals and events he has witnessed in nature, throughout the world. Although Stephen's passion for wildlife is evident in his animal sculptures, he isn't limited in talent when it comes to figurative works. He has been accepted for many figurative and memorial works of people who have positively influenced societies past and present. Stephen resides in Parker, CO and has been displayed in galleries throughout Vail for the last 30 years. October 20, 2020 - Page 80 of 113 Stephen Leblanc - Accomplishments October 20, 2020 - Page 81 of 113 Portfolio Samples Top Left: Bighorn Sheep at Lions Head in Vail Bottom Right: Statue at Two Elk Lodge in Vail October 20, 2020 - Page 82 of 113 Proposed 1st Edition Stephen LeBlanc Sculpture -for the Residence Inn by Marriott in Vail •1.25x life-size elk sculpture based on sculpture to left (roughly 8.5’ tall x 8.5’ long) •Placed on East side of Residence Inn monument sign, w/ staging area for visitors to take pictures •Elk will be sculpted more upright, to look more majestic •The Residence Inn will receive the 1st Edition of a limited run of 7. October 20, 2020 - Page 83 of 113 Proposed 1st Edition Stephen LeBlanc Sculpture -for the Residence Inn by Marriott in Vail •Anticipated Cost: $50,000 for the sculpture with an additional $20,000 that will go into the design and construction of the sculpture’s pedestal, lighting and surrounding landscaping. •Maintenance Plan: Paste wax the sculpture once per year during the Summer. The sculpture is made to endure the outside elements and sealed with a lacquer product and waxed. October 20, 2020 - Page 84 of 113 Proposed 1st Edition Stephen LeBlanc Sculpture -for the Residence Inn by Marriott in Vail Project Schedule: •Weeks 1-8: Point up and sculpting of the piece •Weeks 9-12: based on availability •Weeks 13-18: casting of metal (estimated 78 panels) •Weeks 19-22: metal assembly and finish work •Weeks 23-24: Patina and waxing •It is anticipated that the sculpture installation would occur towards the end of the Residence Inn hotel's construction, estimated winter 2022 October 20, 2020 - Page 85 of 113 Residence Inn by Marriott, Vail Sunridge Hotel Group will be pleased to commission this 1st Edition Sculpture as part of the Residence Inn by Marriott project and as a public art contribution. The Residence Inn will be a 4-story hotel with 146 guest rooms, 5 community housing units, and designed with a mountain modern style. The exterior façade will largely be made up of stone, wood, and metal materials which will blend well with natural elements that can be found in Vail. We believe that portraying wildlife through this sculpture will serve as a beautiful accent to the hotel’s design and as a symbol of the local environment. This public art installation will create a memorable landmark and experience, not just for hotel guests, but to the community and all who will see it along Frontage Road or the walkways in front of the hotel. Sunridge chose an Elk for this freestanding wildlife sculpture, because they are truly magnificent creatures and are breathtaking to behold in the wild. We envision that this 1.25x life-size version of the Elk, sculpted with the experience and realism that Stephen LeBlanc brings, will create a similar memorable experience for all who are passing through West Vail. October 20, 2020 - Page 86 of 113 October 20, 2020 - Page 87 of 113 October 20, 2020 - Page 88 of 113 October 20, 2020 - Page 89 of 113   1 EAGLE VALLEY WILD A NON-PROFIT CONSERVATION PHOTO PROJECT SERVING EAGLE COUNTY OUTDOOR EXHIBITS PROPOSAL October 20, 2020 - Page 90 of 113 Eagle Valley Wild (EVW) is a non-proﬁt enterprise that dramatically enhances the capabilities of regional conservation-related organizations by providing professional photographic services and imagery, free of charge. Simultaneously, EVW reveals the beauty & value of our land, water and wildlife to our community and our visitors in order to garner more support for conservation-related efforts and initiatives. For more information, please visit: www.eaglevalleywild.org 2 Primary Missions 3 Outdoor Exhibit Examples 4 Caption Panel Examples 8 Display Speciﬁcations 10 Schematic Drawing 11 Sample Locations 12 Notes 14 October 20, 2020 - Page 91 of 113 3 PRIMARY MISSIONS PROVISION OF FREE VISUAL ASSETS The EVW Project produces professional quality images and video content speciﬁcally for conservation-related organizations, free of charge. Providing these organizations with more powerful visual assets ampliﬁes their missions, enhances their marketing materials, leverages fundraising efforts and helps illustrate speciﬁc stories that need to be told in impactful ways. Furthermore, the collection of wildlife images, especially through remote technologies, serves as a valuable tool for wildlife monitoring and research. Visual assets are provided at no cost to qualifying organizations that need high-quality imagery for elevating their marketing and for visual representation of speciﬁc behind-the- scenes stories and campaigns. COMMUNITY OUTREACH Along with visual assets for local conservation organizations, EVW hopes to deliver its visual storytelling campaign directly to the community in order to educate, inspire and garner more support of conservation related efforts & initiatives. SOCIAL MEDIA (i.e. Instagram) PRESENTATIONS (i.e. Vail Symposium, Eagle County Schools, Walking Mountains Science Center) OUTDOOR EXHIBITS Displayed in public spaces such as parks, plazas and walkways, the outdoor exhibits would consist of 12-20 large format prints mounted to free standing panels that include informative & educational captions. HEALTHCARE A top goal of the EVW project is to introduce live streaming nest cams, tranquil nature videos and ﬁne prints into the healthcare environment, including lobbies, waiting rooms and patient rooms. EAGLE VALLEY WILD BOOK The EVW project will culminate in a coffee table book that will not only be a celebration of the natural beauty and wildness of our area, but also encapsulate the story and history of land use and conservation in the Gore and Eagle River Valleys. Eagle Valley Wild (EVW) uses the power of visual storytelling to reveal and celebrate the beauty and value of our land, water and wildlife, while also documenting related environmental issues, stories and challenges. October 20, 2020 - Page 92 of 113 4 OUTDOOR EXHIBIT EXAMPLES Ljubljana, Slovenia October 20, 2020 - Page 93 of 113 5 Ljubljana, Slovenia October 20, 2020 - Page 94 of 113 6 Jardin des Plantes, Paris Photo Ark Exhibit, La Gacilly, France Wildscreen Festival, Bristol, UK Wildscreen Festival, Bristol, UK October 20, 2020 - Page 95 of 113 7 Earth From Above Exhibition, Moscow Emmen, Netherlands Emmen, Netherlands Montier-en-Der, France October 20, 2020 - Page 96 of 113 8 ELK HERD BENEATH GYPSUM HILLS, BRUSH CREEK VALLEY RANCH NEAR EAGLE, COLORADO Each spring, hundreds of elk gather on ranch pastures west of Vail to begin feeding on the ﬁrst green foliage that appears after a long winter. Open lands and ranches in the valley ﬂoor serve as vital habitat and migration corridors particularly in winter when higher elevations are laden with deep snow. The size of this herd, nearly 250 in total, belies the tragic decline in the local elk population over the last decade. The loss and fragmentation of permanent and seasonal habitats, interruption of migration corridors and signiﬁcant increase in recreational disturbances have combined into a perfect storm of wildlife population decline. Tracts of land such as Brush Creek Valley Ranch south of Eagle, preserved through collaborative efforts between Eagle County and Eagle Valley Land Trust, have proven vital in the preservation of wildlife. SPONSOR LOGO CAPTION PANEL EXAMPLES (Not to Scale) October 20, 2020 - Page 97 of 113   9 ICEFALL REMNANT, EAST VAIL AMPHITHEATER Each winter, waterfalls along the north facing slopes east of Vail begin to freeze into columns of solid ice. Many of the icefalls become some of the most challenging ice climbing routes in the state, including this one known as “The Fang”. Each spring, these towering columns of ice begin to melt gradually in rising temperatures or fall apart more dramatically under the force of gravity. Here, melt water sculpts a 25-foot remnant of ice, beginning its long journey into Gore Creek, the Eagle River, then on to the Colorado River. This water not only feeds our local communities, but also countless others along its epic route into the arid Southwest where it may be used for agriculture, recreation, in households and hydroelectricity generation. SPONSOR LOGO October 20, 2020 - Page 98 of 113 10 DISPLAY SPECIFICATIONS SIZE* IMAGE AREA: 40” X 60” Horizontal TOTAL DISPLAY DIMENSIONS: 90” High X 66” Wide *A full size prototype would be created to determine appropriate dimensions MATERIALS: IMAGE PANEL: Photographic Print (Archival, UV Resistant), DuraPlaque or Aluminum Mount, Matte or Luster Lamination FRAME AND BASE: Metal or Wood, produced locally DESIGN ELEMENTS: -MOBILE: Easy to assemble and install at various locations -BASE PLATES: Solid steel base plates for stability -ADJUSTABLE LEG(S): For level installation on sloped ground. -WEATHERPROOF: Rigid image panels, laminated and sealed against the elements -INTERCHANGEABLE IMAGE PANELS: In case of damage and for ﬂexible image exchange over time -SOLAR LED LIGHTING: For image illumination 2-6 hours after dusk, auto on/off FABRICATION PHOTOGRAPHIC PRINTING: Reed Photo Imaging Denver Digital Imaging FRAME / MOUNT Metal Design, Inc. Avon Knapp Ranch (Wood Frame Option) COMPLETE SYSTEMS iZone Imaging LED SOLAR LIGHTING EE Systems Group COST ESTIMATE (Per Unit) Image Panel $550.00 Freight $100.00 Frame and Base $950.00 Solar LED Lighting $400.00 ———————————————————- Total Per Unit Cost $2,000.00 Total Exhibit Cost $24,000 - $40,000 (12 - 20 Displays) October 20, 2020 - Page 99 of 113 11 SCHEMATIC October 20, 2020 - Page 100 of 113   12 SAMPLE LOCATIONS GRFA Approach (June - September) : Image panels could either be mounted to the railing directly or be positioned in the grassy strip. October 20, 2020 - Page 101 of 113   13 Pathway by Betty Ford Alpine Garden Education Center (June - September). Displays would need to be away from main ﬁeld. Exhibit could be split between both approaches to GRFA. October 20, 2020 - Page 102 of 113 14 NOTES AUDIENCE AND PURPOSE Our goal is to make an impact with locals and visitors alike. With locals, we plan to not just celebrate the extraordinary value of our land, water and wildlife, but also enlighten them with new, informative perspectives that garner more support for conservation-related efforts and initiatives. With our visitors, we plan to show our appreciation and pride for our local environment, reveal largely unknown aspects of our rich natural heritage and inspire more widespread appreciation for the natural world. EXHIBIT TIMING & DURATION Prime locations for the exhibit are most appropriate for June through September, especially during Bravo and Vail Dance Festival at GRFA. However, the exhibit can be moved to another location during the winter season. Ideally, the exhibit would last through the duration of the EVW project (2025). After that, the frames and mounts can be used for other 2-D art exhibits. SCALE AND SCOPE The exhibit can be expanded in subsequent seasons, both in quantity and locations. In addition, images can be changed annually, resulting in a new viewer experience year after year. Through careful design and planning, the exhibit can also be moved in part or in whole to other locations over time. THANK YOU! FOR YOUR TIME, INTEREST AND SUPPORT For more information, please visit www.eaglevalleywild.org TODD WINSLOW PIERCE | Photographer EMAIL: todd@toddwinslowpierce.com Tel: 970-477-0077 October 20, 2020 - Page 103 of 113 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C: V L HA Meeting Minutes September 22, 2020 AT TAC H ME N TS: Description V L H A Meeting Minutes September 22, 2020 October 20, 2020 - Page 104 of 113 Vail Local Housing Authority Agenda September 22, 2020 3:00 PM Virtual Meeting 75 S. Frontage Road - Vail, Colorado, 81657 Members Present Members Absent Steve Lindstrom Molly Morales Mary McDougall James Wilkins Greg Moffet Staff George Ruther Lynne Campbell 1. Call to Order 1.1. VLHA Meeting (1) Zoom Meeting 1.2. VLHA Meeting (2) Zoom Meeting 1.3. Call to Order A quorum being present Lindstrom called the meeting to order at 3:14PM. 2. Citizen Participation 2.1. Citizen Participation There are no comments. 3. Approval of Minutes 3.1. VLHA September 8, 2020 Meeting Results MOTION: MOFFET SECOND: MC DOUGALL VOTE: 3-0 APPROVED 4. Main Agenda 4.1. Proposed Amendments to Housing Zone District Parking Regulations Presenter: Matt Gennett, Community Development Gennett, Community Development Director, provided an overview of the Proposed October 20, 2020 - Page 105 of 113 Amendments to Housing Zone District Parking Regulations memorandum noting this item will be heard at the September 28, 2020 Planning and Environmental Commission (PEC). Planning staff is recommending approval of a new code section “Mobility” to replace existing Vail Town Code Section 12-6I-8. Discussion ensued reviewing mobility options. The Authority will provide comments for PEC’s meeting on September 28, 2020. 4.2. Mountain Valley Developmental Services, Inc. (MVDS) Request to Rent EHUs to non-MVDS employees or clients Presenter: Lynne Campbell, Housing Coordinator Campbell provided an overview of Mountain Valley Developmental Services EHU ownership and MVDS request. Sara Sims, Executive Director, explained due to budget cuts they have not had interest from clients or employees to lease the Vail Commons or Red Sandstone Creek Townhouse units. Housing staff and the Authority discussed the intent behind EHU occupancy; they agreed to allow MVDS to lease the units to other employees in Eagle County which achieves the objective of supplying employee housing. Staff will work with the legal department to modify the existing Memorandum of Acceptance to present to the Vail Town Council for approval. 5. Matters from the Chairman and Authority Members 5.1. Matters from the Chairman and Authority Members Presenter: Steve Lindstrom, Chairman Ruther announced the Town of Vail was awarded the 2020 Robert C. Larsen Excellence in Housing Policy Award from the Urban Land Institute for the creation and successful implementation of the Vail InDEED Program. The Town of Vail, with its year population of approximately 5,500 residents and housing department of two, fought way outside its weight class against the City of Houston, Texas, the City of Tempe, Arizona and the State of Massachusetts and won! He commended the Authority for their leadership. 6. Executive Session 6.1. Executive Session per C.R.S. §24-6-402(4)(a)(e) - to discuss the purchase, acquisition, lease, transfer, or sale of property interests and to determine positions, develop a strategy and instruct negotiators, regarding: submitted Vail InDEED applications and program details. Presenter: Lynne Campbell, Housing Coordinator Moffet motioned to leave the regular meeting and enter executive session. October 20, 2020 - Page 106 of 113 MOTION: MOFFET SECOND: MC DOUGALL VOTE: 3-0 APPROVED McDougall motioned to leave executive session and re-enter the regular meeting. Lindstrom noted Moffet recused himself from the last Vail InDEED application review and rejoined the regular meeting. The regular meeting restarted at 4:37PM with Lindstrom, Moffet, McDougall, Ruther and Campbell present. MOTION: MC DOUGALL SECOND: LINDSTROM VOTE: 2-0 APPROVED 7. Any Action as a Result of Executive Session 7.1. Action as a Result of Executive Session McDougall motioned for staff to continue forward with the Vail InDEED applications as discussed in executive session. MOTION: MC DOUGALL SECOND: LINDSTROM VOTE: 3-0 APPROVED 8. Adjournment 8.1. Adjournment 5:00PM (estimated time) Moffet motioned to adjourn the meeting at 4:40PM. MOTION: MOFFET SECOND: MC DOUGALL VOTE: 3-0 APPROVED 9. Future Agenda Items 9.1. • Housing Sites Discussion • Land Banking (sale of GRFA) • Public Health Housing Incentive, Eagle County Health • Eagle County Housing Guidelines 10. Next Meeting Date 10.1. Next Meeting Date October 13, 2020 Meeting agendas and materials can be accessed prior to meeting day on the Town of Vail website www.vailgov.com. All housing authority meetings are open to the public. Times and order of agenda are approximate, subject to change, and cannot be relied upon to determine at what time the Vail Local Housing Authority will discuss an item. Please call (970) 479-2150 for additional information. Please call 711 for sign language interpretation 48 hours prior to meeting time. Housing Department October 20, 2020 - Page 107 of 113 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C: Proposed F uture A genda Topics AT TAC H ME N TS: Description Proposed Future Agenda Topics October 20, 2020 - Page 108 of 113 Vail Town Council Meetings Topics & Times subject to change 3-Nov-20 2021 Budget Presentation (All Funds) Commercial linkage / Fee in lieu discussion Economic Recovery Updates (onging programming) Vermillon Contract (Environmental Website) Ordinance No. 15, Zoning Regulations (2nd R) Ordinance - Code change related to funiculars 17-Nov-20 TM review First Reading of Budget Ordinance (All Funds) First Reading of Mill Levy Certification Ordinance 1-Dec-20 CSE Interviews & Appointments Crown Castle Project Presentation (5G) Vail Reinvestment Authority Budget Resolution Vail Local Marketing District Resolution for VLMD Budget Budget Ordinance 2nd R & PH TOV Resolution for VLMD Budget Second Reading of mill levy certification ordinance First Reading of 2020 Supplemental No. 3 15-Dec-20 VLMDAC Interviews & Appointments Second reading of 2020 Supplemental Ordinance No. 3 Page 1 10/15/2020 October 20, 2020 - Page 109 of 113 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C: 2021 Trailblazer Award Update AT TAC H ME N TS: Description 2021 Trailblazer Award Update October 20, 2020 - Page 110 of 113 To: Mayor and Town Council From: Tammy Nagel, Town Clerk Date: October 20, 2020 Subject: Vail Trailblazer Award Update I. SUMMARY The Town Clerk’s Office will begin collecting nominations for the Vail Trailblazer Award beginning November 1 through Dec 15. The community is encouraged to complete the nomination form found on the Town of Vail website: http://www.vailgov.com/trailblazeraward. A town council selection committee will be confirmed in January once the nominations have been collected. Last year’s committee included Dave Chapin and Brian Stockmar and there were eleven names submitted as nominations for the award. Nominations were submitted by several council members, a local non profit organization, and staff members. It has been suggested the names of last year’s nominations remain on the list for the upcoming selection process. New names will be included with the ten names; the prior nominations will not be disclosed at this time. The 2021 recognitions occur in March and include the following: ▪ The recipient(s) will be recognized during a luncheon in March ▪ The Town of Vail Annual Community Meeting in March, in which a recognition plaque will be presented ▪ The recognition will be formalized by a Mayoral Proclamation adopted by the Vail Town Council ▪ A cumulative Honor Roll plaque will be dedicated to hang in the Vail Town Council Chambers II. BACKGROUND The Trailblazer Award was created as a legacy project when the Town of Vail was preparing to celebrate its 50th birthday on August 23, 2016. A Town Council committee was formed to develop the idea and select the first recipient of the award. Recipients have included Dr. Thomas Steinberg (2016), Vi and Byron Brown (2017), Sheika and Pepi Gramshammer (2018), Glenn Porzak (2019), and Joseph Staufer (2020). The Vail Trailblazer Award is presented to recognize an individual, couple or team that exemplifies the spirit and fortitude in making Vail a great community through one or more actions that make a lasting impact. Recipients will be recognized for their pioneering contributions of time and talent, courage, leadership, vision and commitment in their endeavor to enhance Vail’s social, recreational, cultural, educational and environmental values that define the community. October 20, 2020 - Page 111 of 113 Town of Vail Page 2 Nomination Criteria Individual, couple or team should live, work, own a business or own property in Vail with the recognized activities centered in Vail. Selection criteria will be evaluated on: ▪ One or more actions that have made a significant contribution to the overall betterment of the community. ▪ Actions should demonstrate pioneering contributions of time and talent, courage, leadership, vision and commitment to enhance Vail’s social, recreational, cultural, educational and environmental values that define the community. ▪ Contributions need not be limited to achievements immediately preceding the year of the award but may be cumulative over a period of years. Nomination Process The Vail Trailblazer Award will be presented on an annual basis. The nomination schedule is outlined below: ▪ Nominations will be collected from the community on an annual basis from November 1 through December 15. Please submit nominations to the Town Clerk’s Office. The application can be found on the town of vail website: http://www.vailgov.com/trailblazeraward ▪ Submissions will be reviewed by council member committee appointed by the Vail Town Council. There were two council members serving on the committee last year. October 20, 2020 - Page 112 of 113 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C: Recess 4:15 pm (estimate) October 20, 2020 - Page 113 of 113