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Home My WebLink About2020-11-03 Agenda and Supporting Documentation Town Council Afternoon Meeting Agenda VAIL TO W N C O U N C IL R E G U L AR ME E TIN G Agenda Virtual 1:00 PM, November 3, 2020 Meeting to be held Virtually (access High Five Access Media livestream https://www.highfivemedia.org/live-five the day of the meeting and visit https://www.vailgov.com/town-council to participate in public comment) Notes: Times of items are approximate, subject to change, and cannot be relied upon to determine what time Council will consider an item. Public comment on any agenda item may be solicited by the Town Council. 1.Executive Session 90 min. 1.1.Executive Session, pursuant to C.R.S. §24-6-402(4)(b)(e) - to have a conference with the Town Attorney to receive legal advice on specific legal questions; and to determine positions, develop a negotiating strategy and instruct negotiators regarding: Negotiations with Triumph Development and Vail Resorts regarding a memorandum of understanding for the potential relocation of the development project known as Booth Heights; 2) C.R.S. §24-6-402(4)(f) - to discuss personnel matters, regarding: J udge Buck Allen's employment schedule and Town Manager Annual Review 90 min. Presenter(s): Matt Mire, Town Attorney 2.The Afternoon Regular Meeting will reconvene at 2:30 p.m 3.Presentation / Discussion 3.1.Public Health Orders Update and Outdoor Mask Mandate Discussion 45 min. Presenter(s): Scott Robson, Town Manager, Heath Harmon, Eagle County Public Health, Shannon Haynes, Town of Breckenridge Action Requested of Council: Update about public health orders and discussion about outdoor mask mandate. Council input and direction requested. Background: This agenda item is an opportunity to listen to guest speakers review an update about the public health orders from Heath Harmon, Eagle County Public Health Director, and receive input about a municipal mask mandate policy from Shannon Haynes, Assistant Town Manager, Town of Breckenridge. There will be a discussion about an outdoor mask mandate for both Vail Village and Lionshead for the upcoming winter season. Public input is welcome on this topic. 3.2.Commission on Special Events Presentation of 2021 Funding for Events and Education 20 min. Presenter(s): Miaa Vlaar, Economic Development Director and Alison W adey, C S E Chair November 3, 2020 - Page 1 of 389 Action Requested of Council: I nformation only. No formal action required. Background: The C S E presents the final funding allocations for 2021 C RC and E E events and programs. The Town Code allows for an appeal of these decisions by Council having the option of calling up the C S E funding decisions within sixty days of the decision (before December 21, 2021). I f this action does not occur, the funding decisions will be final. A brief recap of 2020 events is submitted for review. 3.3.Public Financing Options 10 min. Presenter(s): Kathleen Halloran, Finance Director, Mattie Prodanovic and J ason Simmons from Hilltop Securities Action Requested of Council: Provide feedback to staff regarding financing options in preparation for the 2021 budget ordinance. Background: Hilltop Securities provided financial advisory services on the recent refinancing of Vail Reinvestment Authority bonds. Town Council requested additional information on financing options for the P W Shops project during budget discussions. Staff Recommendation: Direst staff to continue moving forward in the process. 3.4.2021 Proposed Town Manager Budget Draft 45 min. Presenter(s): Kathleen Halloran, Finance Director and Carlie Smith, Financial Services Manager Action Requested of Council: Provide feedback to staff prior to first reading of the budget ordinance scheduled for November 17th. Background: A first look at the 2021 Town Manager's draft budget proposal. Staff Recommendation: Provide staff with feedback in preparation for the budget ordinance readings. 3.5.Presentation West Vail Master Plan (virtual) Open House Results 15 min. Presenter(s): Matt Gennett, Director of Community Development and Gabby Voeller, S E Group Action Requested of Council: Review presentation and provide feedback. Background: Staff and Gabby Voeller from S E Group will provide a presentation which will highlight the key takeaways from the feedback received during the Virtual Open House webinar and accompanying survey. The creation and adoption of a master plan for W est Vail is a Town Council 2018-2020 Action Plan goal. This plan will be in keeping with the council’s intentions around thorough community engagement, sustainable best practices for future development, identification of housing opportunities, and fostering economic development to create vibrancy. This plan will also address the many nonconforming uses and structures in W est Vail and provide policies to guide future development decisions in W est Vail. 3.6.W ildlife Protection Update 15 min. Presenter(s): Ryan Kenney, Police Commander and Miguel J auregui, Code Enforcement Action Requested of Council: Listen to presentation and ask questions. Background: I n 2006 Vail Town Council passed Ordinance No. 20, Series of 2006 to protect and maintain wildlife in the Town of Vail and surrounding areas and to minimize the risk of dangerous interaction between humans and wildlife. Human refuse provides an abundant yet unhealthy supply of food for wildlife within the town constitutes a menace to property and to the health and welfare, peace and safety of the citizens of Vail. There will be an update on the enforcement of this ordinance. November 3, 2020 - Page 2 of 389 3.7.Municipal Operations Update W inter Season (2020-2021)15 min. Presenter(s): Scott Robson, Town Manager Action Requested of Council: I nformation Only. Background: Town Manager will present several municipal operations updates for the upcoming winter season related to transit, winter enhancements, guest services, and winter messaging. 4.D R B / P E C Update (5 min.) 4.1.D RB / P E C Update Presenter(s): J onathan Spence, Planning Manager 5.Information Update 5.1.V LHA Meeting Minutes October 13, 2020 5.2.E HU Compliance Status 5.3.October Revenue Update 6.Matters from Mayor, Council and Committee Reports (10 min.) 7.Recess 7.1.Recess 5:15 pm (estimate) Meeting agendas and materials can be accessed prior to meeting day on the Town of Vail website www.vailgov.com. All town c ounc il meetings will be streamed live by High Five Acc ess Media and available for public viewing as the meeting is happening. The meeting videos are also posted to High Five A cc ess Media website the week following meeting day, www.highfivemedia.org. Please c all 970-479-2136 for additional information. S ign language interpretation is available upon request with 48 hour notification dial 711. November 3, 2020 - Page 3 of 389 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C: Executive Session, pursuant to C.R.S. §24-6-402(4)(b)(e) - to have a conference with the Town Attorney to receive legal advice on specific legal questions; and to determine positions, develop a negotiating strategy and instruct negotiators regarding: Negotiations with Triumph Development and Vail Resorts regarding a memorandum of understanding for the potential relocation of the development project known as Booth Heights; 2) C.R.S . §24-6-402(4)(f) - to discuss personnel matters, regarding: J udge Buck A llen's employment schedule and Town Manager A nnual Review P RE S E NT E R(S ): Matt Mire, Town Attorney November 3, 2020 - Page 4 of 389 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C: Public Health Orders Update and Outdoor Mask Mandate Discussion P RE S E NT E R(S ): S cott Robson, Town Manager, Heath Harmon, Eagle County Public Health, S hannon Haynes, Town of B reckenridge AC T IO N RE Q UE S T E D O F C O UNC I L: Update about public health orders and discussion about outdoor mask mandate. Council input and direction requested. B AC K G RO UND: This agenda item is an opportunity to listen to guest speakers review an update about the public health orders from Heath Harmon, E agle County P ublic Health Director, and receive input about a municipal mask mandate policy from S hannon Haynes, A ssistant Town Manager, Town of B reckenridge. There will be a discussion about an outdoor mask mandate for both Vail Village and L ionshead for the upcoming winter season. P ublic input is welcome on this topic. AT TAC H ME N TS: Description Memo Public Health Orders & Mask Mandate Discussion 110320 State of Colorado Public Health Press Releases Breckenridge Emergency Ordinance Map Town of Vail public input November 3, 2020 - Page 5 of 389 To: Mayor and Town Council From: Town Manager’s Office Date: November 3, 2020 Subject: Public Health Orders and Outdoor Mask Mandate Discussion I. SUMMARY There was a request at the last council meeting to further discuss a potential outdoor mask mandate for the upcoming winter season. The Town has invited two guest speakers to join in the conversation, Heath Harmon, Eagle County Public Health Director, and Shannon Haynes, Assistant Town Manager, Town of Breckenridge. The discussion will center around Eagle County’s COVID 19 case numbers and will review Breckenridge’s mandatory mask policy which was adopted in July. Vail Town Council will review the possibility of authorizing a mandatory mask zone in designated areas of Vail Village and Lionshead as an additional requirement to the Eagle County Public Health order. Currently masks are already required in all indoor spaces per the county public health order and are not required outdoors unless six feet of physical distance cannot be maintained for 15 minutes or longer. The Town Council is asked to give direction on this topic so that staff can prepare the appropriate legislative document and begin to make preparations for opening day of ski season if a mandate would be approved. If Town Council chooses to mandate face coverings in the core of Vail’s villages prior to ski season opening day on November 20th, staff will prepare an overlay map and emergency ordinance for adoption at the November 17th regular Council meeting. If adopted, the mandate would likely be effective immediately. Public input is welcome on this topic. Eagle County Public Health Orders Update Eagle County Public Health officials continue to monitor the number of positive cases of COVID- 19 in Eagle County along with hospitalizations, and are closely watching neighboring counties such as Summit who are experiencing even more rapid infection growth rates than Eagle County. In recent days, the Colorado Department of Health and Environment (CDPHE) has implemented several changes to public health orders in an effort to reduce Covid-19 spread as noted in the following two press releases (full releases attached): Declining control of transmissions in the Colorado SARS-CoV-2 model and rapidly increasing hospitalizations signal Colorado is at a critical moment in the COVID-19 pandemic (Oct. 23, 2020): The Colorado Department of Public Health and Environment and the Colorado School of Public Health released a new modeling report based on recent data showing hospitalizations from SARS- CoV-2 are increasing rapidly across the state. To avoid increasing infections and strain on hospitals ove r the next three months, a substantial increase in transmission control will be needed. November 3, 2020 - Page 6 of 389 Town of Vail Page 2 Personal gatherings limited to 10 people, no more than 2 households (Oct. 23, 2020): In response to an alarming increase in hospitalizations due to COVID-19, the Colorado Department of Public Health and Environment (CDPHE) today amended its Safer at Home public health order to limit personal gatherings in all counties at all Safer at Home levels. The revised order reduces the size of personal gatherings to no more than 10 people from no more than 2 separate households. In addition, it is noted that Eagle County Public Health now references Colorado’s Dial Framework when informing the public about the status of COVID-19 cases and restrictions, see below chart and five level details. Link to Eagle County information: https://sites.google.com/eaglecounty.us/covidperformanceindicators/ The Town continues to review and adjust both operational and economic recovery tactics to comply with these orders. For more information and updates about the COVID-19 health crisis, access the State of Colorado websites, at public health and executive orders and stay up to November 3, 2020 - Page 7 of 389 Town of Vail Page 3 date by visiting covid19.colorado.gov and Eagle County’s website at https://www.eaglecounty.us/covid-19/ Outdoor Mask Mandate Discussion With a number of peer mountain resort communities recently implementing outdoor “mandatory mask zones” which apply regardless of social distancing, discussion of the issue has increased once again as we approach ski season, particularly related to Vail’s villages where visitor- density is the greatest. In an effort to provide Council and the public with more detail on the issue, staff has discussed the matter internally and with peer resorts and would like to highlight a few issues: • Feedback from our peers in Aspen and Breckenridge related to the outdoor face covering mandate in core zones was generally positive. In their opinion, utilization of masks outdoors in the core areas of their towns increased from about 70% to 90-95%. • Signage in peer communities has been somewhat effective and creates peer pressure. Feedback from guests has generally been positive. • Enforcement has been minimal but primarily achieved through education with presence by Community Service Officers and newly hired "ambassadors." The ambassadors are not authorized to write tickets, only Code Enforcement Officers (C) and police officers may. To date in Breckenridge, no fines have been issued. • In Vail like other communities, enforcement would be a challenge. Additional CEO’s and paid greeters from the Welcome Centers would need to be assigned to the villages to provide both education and potentially free masks. • Recent inquiries to the Eagle County Health Department and the County Manager indicate they are supportive of mask mandates in areas with a high density of visitors such as Vail’s villages. • The business community in Breckenridge was instrumental in lobbying for mandatory mask zone to decrease enforcement encounters by front line staff and to help protect employees from the spread of the virus. • While community spread of the Covid-19 virus has been reported to be minimal in outdoor settings where individuals are on the move, additional face covering mandates may be useful in reducing current community transmission rates according to public health officials. • An mask mandate in the Villages would parallel Vail Resorts policy on the mountain and give skiers a consistent policy to follow all the way from the parking structures, to the gondolas. • A recent article in the Vail Daily (see link below) reviewed survey results conducted by The Insights Collective which polled skiers to measure concerns for the upcoming winter season. Survey reveals ski resort visitors’ top concerns for upcoming winter | VailDaily.com November 3, 2020 - Page 8 of 389 Town of Vail Page 4 The responses collected were well over 20K; a summary of the responses about gaging the skier experience is shown in the graphic below. In addition, the article notes there will be a need to communicate quickly about tracking COVID cases in resorts communities, as shown in the graph below. Attachments: ✓ State of Colorado Press Releases ✓ Town of Breckenridge Emergency Ordinance (Requiring Face Coverings) ✓ Town of Vail Map with zones proposed for mask mandate November 3, 2020 - Page 9 of 389 COLORADO DEPARTMENT OF PUBLIC HEALTH PRESS RELEASES RELATED TO PUBLIC HEALTH ORDERS AND TRACKING OF COVID19 Declining transmission control in the Colorado SARS-CoV-2 model and rapidly increasing hospitalizations signal Colorado is at a critical moment in the COVID-19 pandemic REMOTE, (Oct. 23, 2020): The Colorado Department of Public Health and Environment and the Colorado School of Public Health released a new modeling report based on recent data showing hospitalizations from SARS-CoV-2 are increasing rapidly across the state. To avoid increasing infections and strain on hospitals over the next three months, a substantial increase in transmission control will be needed. The Colorado modeling report uses a new “transmission control” indicator to describe the collective impact of all policies and behaviors designed to mitigate the spread of SARS-CoV-2. Transmission control captures ALL behavioral and policy changes in response to the SARS-CoV-2 pandemic including mask wearing, physical distancing, improved ventilation, working from home, contact tracing (including both isolation and quarantine), moving activities outside, and any seasonal impact. This approach has the advantage of requiring fewer assumptions and increasing accuracy for the Colorado model. In technical terms, the transmission control parameter describes the percent decrease in effective contacts between infected and susceptible individuals compared to pre-pandemic behavior. Transmission control levels under about 79% will lead to increasing infections and an effective reproductive number greater than 1; and if contact rates are reduced and transmission control is above 79%, infections will decrease. The latest modeling provides projections based on COVID-19 hospital census data through October 19, 2020. The models are based on Colorado data and assumptions based on the current state of the science. Key findings from the report: • We are at a critical moment. If Colorado remains on the current trajectory, we will likely exceed the April peak in hospitalizations for COVID-19 by mid-November, which exceeded 900 in one day. Increases in contacts over the holidays will accelerate growth in cases and intensive care unit hospital capacity may be exceeded in December or January. • The effective reproductive number is approximately 1.5 (ranging with statistical uncertainty from 1.16 to 1.85). • Approximately 1 in 292 Coloradans are currently infectious. This estimate is generated from the model and assumes that not all infectious residents are captured by state surveillance systems. • Hospitalizations are rapidly increasing. Avoiding challenging peaks in infections and hospital demand over the next three months will require a substantial increase in transmission control. • The window to improve transmission control is over the next several weeks to assure that critical care capacity is not stressed. The magnitude and timing of reductions in transmission will determine the severity of COVID-19 in Colorado in the months ahead. The Colorado School of Public Health (ColoradoSPH) assembled the expert group that works with the state on modeling projections. The group includes modeling scientists at the ColoradoSPH and the University of Colorado School of Medicine at the CU Anschutz Medical Campus, as well as experts from the University of Colorado Boulder, University of Colorado Denver, and Colorado State University. All previous modeling reports are available on the Colorado School of Public Health’s COVID-19 website. The state will continue to review data and model findings as the pandemic continues to inform policy decisions. Continue to stay up to date by visiting covid19.colorado.gov. ### November 3, 2020 - Page 10 of 389 Personal gatherings limited to ten people, no more than two households REMOTE, (Oct. 23, 2020): In response to an alarming increase in hospitalizations due to COVID-19, the Colorado Department of Public Health and Environment (CDPHE) today amended its Safer at Home public health order to limit personal gatherings in all counties at all Safer at Home levels. The revised order reduces the size of personal gatherings to no more than 10 people from no more than two separate households. Recent case investigation data show that since July attending social gatherings and community exposures have become more common among new cases. This suggests people have relaxed their precautions and are interacting more closely with a greater number of households. “We are asking all Coloradans to act with an abundance of caution to reverse these worrying trends. Right now, the virus is spreading when people from multiple households attend gatherings. We need to keep gatherings smaller and with people from fewer households — we are asking everyone to ‘shrink their bubble’ to reduce the spread,” said Jill Hunsaker Ryan, executive director, CDPHE. “Please take every effort to reduce contact with members of other households. If you can work remotely, please do so to reduce contact with other individuals. Taking action now can prevent your loved ones from getting sick, and help us save lives and avoid stricter public health orders in the future.” Certain counties, like Denver, Arapahoe, Adams, and Boulder, have recently instituted stricter public health orders on gathering sizes. As always, Coloradans living in counties with stricter orders should continue to follow those orders. The amended public health order does not apply to counties that are currently at the Protect Our Neighbors level. Local governments in these counties may continue to determine gathering limits as they see fit, but all Coloradans are strongly encouraged to limit gatherings. In addition to limiting gatherings and gathering sizes, Coloradans should continue to follow other public health guidance, including wearing a mask in public, washing hands frequently, and keeping physical distance of at least 6 feet from others outside their household. Access all public health and executive orders online. Continue to stay up to date by visiting covid19.colorado.gov. November 3, 2020 - Page 11 of 389 Page 1 FOR ADOPTION AS EMERGENCY ORDINANCE – 1 MARCH 12 2 3 COUNCIL BILL NO. ___ 4 5 Series 2020 6 7 AN EMERGENCY ORDINANCE CONCERNING 8 THE CORONAVIRUS (COVID -19) PUBLIC HEALTH EMERGENCY 9 10 WHEREAS, on March 10, 2020 Jared Polis, the Governor of the State of Colorado, 11 declared a statewide state of emergency in response to coronavirus (COVID-19); and 12 13 WHEREAS, the World Health Organization has declared the coronavirus (COVID-19) to 14 be a worldwide pandemic; and 15 16 WHEREAS, the coronavirus (COVID-19) has been confirmed to exist in Summit 17 County; and 18 19 WHEREAS, the Town Council of the Town of Breckenridge confirms that protecting 20 public health is the Council’s top priority; and 21 22 WHEREAS, the Town Council is empowered by Section 31-15-401(1)(b), C.R.S., to do 23 all acts and make all regulations which may be necessary or expedient for the promotion of 24 health or the suppression of disease; and 25 26 WHEREAS, the Town Council finds and determines that the adoption of this ordinance is 27 necessary for the promotion of health and the suppression of disease; and 28 29 WHEREAS, the Town Council further finds and determines that the adoption of this 30 ordinance is proper under Section 31-15-401(1)(b), C.R.S., and other applicable law. 31 32 NOW, THEREFORE, BE IT ORDAINED BY THE TOWN COUNCIL OF THE TOWN OF 33 BRECKENRIDGE, COLORADO: 34 35 Section 1. Title. This ordinance shall be known and may be cited as the “Town of 36 Breckenridge Coronavirus (COVID-19) Ordinance.” 37 38 Section 2. Intent. It is the intent of this ordinance to provide the necessary organization, 39 powers, and authority to enable the timely and effective use of all available Town resources to 40 prepare for, respond to, and recover from the declared local public health emergency. This 41 ordinance is intended to grant as broad a power as is permitted within the letter and spirit of the 42 Town Charter and the Council-Manager form of government, and this ordinance shall be 43 interpreted in accordance with such intent. The Town Council retains the power to direct the 44 November 3, 2020 - Page 12 of 389 Page 2 Town Manager during the pendency of the current coronavirus (COVID-19) public health 1 emergency. 2 3 Section 3. Public Health Emergency Declared. The Town Council hereby declares that a 4 public health emergency relating to the coronavirus (COVID-19) exists within the Town. Such 5 circumstance is referred to in this ordinance as the “public health emergency.” The public shall 6 be notified of this declaration through general dissemination to the news media, posting on the 7 Town website, or other means of publicity intended to advise the general public. 8 9 Section 4. Duration of Declaration of Public Health Emergency. The declaration of the 10 public health emergency as provided in Section 3 of this ordinance shall remain in effect until the 11 Mayor declares that the emergency has passed. 12 13 Section 5. Continuity of Government. Section 15.8 of the Town Charter concerning 14 continuity of government shall apply, if circumstances warrant, during the duration of the public 15 health emergency. 16 17 Section 6. Powers: Until the Mayor declares that the public health emergency has passed 18 the Town Manager has full power and authority to take the following actions and issue the 19 following orders: 20 21 (a) any action necessary for the protection of life and property, including, but not 22 limited to, establishing regulations governing conduct related to the cause of the public health 23 emergency. 24 (b) an order establishing a curfew during such hours of the days or nights and 25 affecting such categories of persons as may be designated. 26 (c) an order to direct and compel the evacuation of all or a part of the population from 27 any stricken or threatened areas within the Town if the Town Manager deems this action is 28 necessary for the preservation of life, property or other public health emergency mitigation, 29 response or recovery activities and to prescribe routes, modes of transportation and destination in 30 connection with an evacuation. 31 (d) an order controlling, restricting, allocating or regulating the use, sale, production 32 or distribution of food, water, clothing, and other commodities, materials, goods, services and 33 resources. 34 (e) an order requiring the closing of businesses deemed nonessential by the Town 35 Manager. 36 (f) suspend Town board and commission meetings to include, but not be limited to, 37 meetings of the Planning Commission, Breckenridge Open Space Advisory Commission, and 38 Liquor and Marijuana Licensing Authority, or modify meeting rules to allow for telephone, 39 teleconferencing or meeting by other electronic means. 40 (g) appropriate and expend funds, execute contracts, authorize the obtaining and 41 acquisition of property, equipment, services, supplies and materials without the strict compliance 42 with procurement regulations or procedures. 43 (h) transfer the direction, personnel, or functions of Town departments and agencies 44 for the purposes of performing or facilitating public health emergency services. 45 (i) utilize all available resources of the Town as may be reasonably necessary to cope 46 November 3, 2020 - Page 13 of 389 Page 3 with this public health emergency whether in preparation for, response to, or recovery from this 1 public health emergency. 2 (j) suspend or modify the provisions of any ordinance if strict compliance with such 3 ordinance would in any way prevent, hinder or delay necessary action in coping with this public 4 health emergency. 5 (k) accept services, gifts, grants and loans, equipment, supplies, and materials whether 6 from private, nonprofit or governmental sources. 7 (l) .make application for local, state or federal assistance. 8 (m) terminate or suspend any process, operation, machine, device or event that is or 9 may negatively impact the health, safety and welfare of persons or property within the Town. 10 (n) delegate authority to such Town officials as the Town Manager determines 11 reasonably necessary or expedient. 12 (o) limit the use of any Town-owned building, facility, or property as to time, manner, 13 and permitted activities, including, but not limited to, limiting the permissible number of people 14 that may lawfully occupy such building, facility, or property at any one time. 15 (p) close and prohibit the use of any Town-owned building, facility, or property. 16 (q) exercise such powers and functions in light of the exigencies of this public health 17 emergency, including, but not limited to, the waiving of compliance with any time consuming 18 procedures and formalities, including notices, as may be prescribed by law pertaining thereto. 19 (r) issue any and all other order or undertake such other functions and activities as 20 the Town Manager reasonably believes is required under the circumstances to protect the health, 21 safety, welfare of persons or property within the Town of Breckenridge, or to otherwise preserve 22 the public peace or abate, clean up, or mitigate the effects of the public health emergency. 23 24 The restrictions may be changed from time to time during the time frame of the 25 declaration based upon the discretion of the Town Manager. 26 27 Section 7. Enforcement Of Orders: 28 29 (a) The members of the Town’s Police Department, code enforcement, and such other 30 law enforcement and peace officers as may be authorized by the Town Manager are herby 31 authorized and directed to enforce the orders, rules, and regulations made or issued pursuant to 32 this ordinance. All members of the public shall be deemed to have been given notice of all 33 orders, rules, and regulations made or issued pursuant to this ordinance upon their dissemination 34 to the news media or publication on the Town website or other means of publicity. 35 (b) Until the Mayor declares that the public health emergency has passed, no person 36 shall: 37 (1) enter or remain upon the premises of any establishment not open for business to 38 the general public, unless such person is the owner or authorized agent of the establishment. 39 (2) violate the provisions of this ordinance. 40 (3) violate any of the orders duly issued by the Town Manager or designee pursuant to 41 Section 6 of this ordinance. 42 (4) willfully obstruct, hinder, or delay any duly authorized Town officer, employee or 43 volunteer in the enforcement or exercise of the provisions of this ordinance, or of the undertaking 44 of any activity pursuant to this ordinance. 45 November 3, 2020 - Page 14 of 389 Page 4 (c) It is unlawful and a misdemeanor offense for any person to violate any provision 1 of this Section 7. Any person convicted of a violation of this section shall be subject to the 2 penalties set forth in section 1-4-1 of the Breckenridge Town Code. 3 4 Section 8. Authority To Enter Property: During the period of the public health 5 emergency, a Town employee or authorized agent may enter onto or upon private property if the 6 employee or authorized agent has reasonable grounds to believe that there is a true emergency 7 and an immediate need for assistance for the protection of life or property, and that entering onto 8 the private land will allow the person to take such steps to alleviate or minimize the emergency 9 or disaster or to prevent or minimize danger to lives or property from the declared public health 10 emergency. 11 12 Section 9. Town Council Meetings And Departments: 13 14 (a) For the duration of the public health emergency, if a Town Council member 15 reasonably determines that his or her personal attendance at a Town Council meeting would not 16 be prudent, such Council member may listen by telephone, video conferencing, or other 17 electronic means to any Council meeting (“Electronic Participation”). Such Council member 18 listening via telephone or other electronic means shall be deemed present for purposes of 19 determining a quorum. The member of Town Council may not participate nor vote in a quasi-20 judicial public hearing; however, the Council member may maintain the electronic connection 21 and monitor and listen to the hearing. The member of Town Council may participate and vote in 22 legislative matters. Electronic Participation is also available to a Town Council member during 23 an executive session. The Town Council may discontinue the use of Electronic Participation by 24 one or more members during a meeting where the participation results in delays or interference 25 in the meeting process; e.g., where the telephone connection or connection by other electronic 26 means is repeatedly lost, the quality of the connection is unduly noisy or otherwise problematic 27 to the conduct of the meeting, or the listening member is unable to hear speakers using a normal 28 speaking voice amplified to a level suitable for the meeting audience in attendance. Whenever a 29 Town Council member is allowed to participate in a Town Council meeting by telephone or 30 other electronic means pursuant to this Rule, the following additional rules shall be observed: 31 32 (1) All members of the Town Council must be able to hear one another or otherwise 33 communicate with one another, and be able to hear all discussion and testimony in a manner 34 designed to provide maximum notice and participation; 35 (2) Members of the public present at the meeting location must be able hear all 36 discussion, testimony, and votes; 37 (3) All votes held at the meeting shall be conducted by roll call. 38 (4) To the extent possible, full and timely notice shall be given to the public setting 39 advising that one or more members of the Town Council may participate in the meeting 40 electronically. 41 (5) Participation in a regular Town Council meeting by telephone or other electronic 42 means in accordance with this Rule shall not be considered to be a “failure to attend” a regular 43 Council meeting for determining whether a vacancy in the office of the Mayor or a Council 44 member has occurred under Section 4.8(b) of the Town Charter. 45 46 November 3, 2020 - Page 15 of 389 Page 5 (b) Whenever the public health emergency makes it imprudent or impossible for Town 1 Council, or any Town board, commission, or committee, to meet at a previously scheduled date 2 and time, such meeting shall be deemed to be postponed until a quorum of the Town Council or 3 Town board, commission, or committee is able to meet, not to exceed one (1) week. 4 5 (c) Any official act or meeting required to be performed at any regular location of the 6 Town Council board, commission, or committee or any Town department is valid when 7 performed at any temporary location under this section. 8 9 (d) The provisions of this section shall apply to all executive, legislative ,and judicial 10 branches, powers and functions conferred upon the Town and its officers, employees, and 11 authorized agents by the Colorado Constitution, Colorado Statutes, the Town Municipal Code, 12 including the Town Charter. 13 14 Section 10. Access To Tabor Funds: During the current public health emergency the 15 Town Manager shall have access to the Town’s emergency funds mandated by the Taxpayer’s 16 Bill of Rights (TABOR) as set forth in Article X, Section 20, Subsection (5) of the Colorado 17 Constitution ,entitled “Emergency reserves.” Funds utilized pursuant to this ordinance shall be 18 replenished no later than the conclusion of the fiscal year following the end of the current public 19 health emergency. 20 21 Section 11. Conflict With Other Laws: If any provision of this ordinance conflicts with 22 the Town Charter, the Town Charter shall control. If any provision of this ordinance conflicts 23 with any provision of the Breckenridge Town Code, or any provision of the Town Council’s 24 Procedures and Rules of Order, this ordinance shall control. 25 26 Section 12. Police Power Finding. The Town Council hereby finds, determines and 27 declares that this ordinance is necessary and proper to provide for the safety, preserve the health, 28 promote the prosperity, and improve the order, comfort and convenience of the Town of 29 Breckenridge and the inhabitants thereof. 30 31 Section 13. Authority. The Town Council hereby finds, determines and declares that it 32 has the power to adopt this ordinance pursuant to the provisions of Section 31-15-401(1)(b) 33 C.R.S., and the powers possessed by home rule municipalities in Colorado, including, but not 34 limited to, Section 15.7 of the Breckenridge Town Charter entitled “Emergency Powers.” 35 36 Section 14. Emergency Declaration. The Town Council of the Town of Breckenridge 37 hereby finds, determines and declares that an emergency exists and that this ordinance is 38 necessary for the immediate preservation of public property, health, welfare, peace or safety for 39 the reasons enumerated in the introductory paragraphs of this ordinance, which are incorporated 40 into this Section 13 by reference. The Town Council further determines that the adoption of this 41 ordinance as an emergency ordinance is in the best interest of the citizens of the Town of 42 Breckenridge. 43 44 November 3, 2020 - Page 16 of 389 Page 6 Section 15. Effective Date. Pursuant to Section 5.11 of the Breckenridge Town Charter 1 this Ordinance shall take effect and be in full force upon adoption of this ordinance by the 2 affirmative votes of at least five (5) members of the Town Council. 3 4 Section 16. Publication of Ordinance. This ordinance shall be published in full within ten 5 (10) days after adoption, or as soon thereafter as possible, as required by Section 5.11 of the 6 Breckenridge Town Charter. 7 8 ADOPTED AND APPROVED as an Emergency Ordinance this ___ day of ______, 9 2020. 10 11 TOWN OF BRECKENRIDGE, a Colorado 12 municipal corporation 13 14 15 16 By:_____________________________ 17 Eric S. Mamula, Mayor 18 19 20 ATTEST: 21 22 23 24 _________________________ 25 Helen Cospolich, CMC, 26 Town Clerk 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 500-422 Coronavirus (COVID-19) Ordinance_2 (03-12-20) 49 November 3, 2020 - Page 17 of 389 Subject Areas M a n d a t o r y M a s k U s e A r e aMandatory M a s k U s e A r e a (V a i l V i l l a g e & L i o n s h e a d V i l l a g e )(V a i l V i l l a g e & L i o n s h e a d V i l l a g e ) I This m ap w as created by the Town of Vail GIS Team. Use of this map should be for general purposes only. The Town of Vail does not warrant the accuracy of the information contained herein.Last Modified: October 30, 2020VAIL RDE FOREST RDBEAVERDAMRDWMEADOWDR E MEADOW DR SPRADDLE CREEK RD V AILLN BEAVER DAM RD RIVA GLEN CHALET RDW LIONSHEAD CIRI 70 ON-RAMP (WESTBOUND) M IL LC R E EKCIR HANSON RA N C H R D I 70 ON-RAMP (EASTBOUND) I 70 OFF-RAMP I 70 OFF-RAMP GORE CR E E K D R ROCKLEDGE RD W ILLOW RD WILLOWBRI DGERDW IL LOWPLBEAVE RDAMCIR WALL STVILLAGE CENTER RDLIONSHEAD MALL SPRADDLECREEKRD VAIL VA L L EYDRFORESTRD VAIL V AL LEYDRE LIONSHEAD CIR BRIDGESTE MEADOW DRLIONS HEADPL WMEADOWDR G O R E C R E E K D R BRI DGE S T GORE CREEK DR (E) BLUE COW CHUTE S FRONTAGE RD E S FRONTAGE RD W N FRONTAGE RD W Solaris Marriott Antlers Fou r Seaso ns Lod geat Vail Vail Valley Med ical Center Mano r Vail Arrabelle (parking) TOV Admin Golden Peak Land mark The Wren VIP EvergreenLodge Vail 21 First Ch air Mountain Haus Talisman Sco rp io Sonnenalp Library Sebastian Vantag e Point Montaneros Dob son Ice A rena Westwind Gateway Mid dle Creek All Season s Vail Rowhouses US B an kLionshead Cen tre AustriaHaus En zian Red Lion One WillowBridge Lift House Vail Intern atio nal VillaCortina Vail TrailsChalets Tree Tops 9 Vail Road Lod ge To wer The Willo ws Vail VillagePlaza Condos Vorlau fer Christiania Alphorn Tyrolean Ed elweiss Tivoli Lodge 1st Bank Vail Mountain Plaza Covered Bridge/Pepi'sSitzmark Lod ge Lio n Sq uare Lo dge So uth & East Lio n Sq uare Lo dge North Lodge at Lionshead Villag e Inn Plaza (VIP) Eag le B ahnGondola Su n VailCondos Village Core Condos Rams Horn Riverhou se Skaal Haus Forest Place Solar Vail Vail Mountain Lodge / VAC Plaza Lod ge Mountain View Con dos Galatyn Lod ge Apollo Park One Vail Place Creek-side WallStreetBuilding Riva Rid ge So uth Lio nshead Arcade A&D Bldg. Texas Townh omes Mountain Bell To wer Villa Valhalla Riva Rid ge North TOV Comm. Dev. Bishop Park BellTower ClockTower/Go rsuch Bridge StreetLodge Bridge Street Building Condo PH III WestLionshead Plaza Bus Terminal Vail MountainClub 44 Willo w Place Chair 8 Village Center Condos Gymn astics Facility Vail InterfaithChapel The Lio n VistaBahnBuilding(Go ndo laHaus) Chalets at the Lo dge at Vail Gallery Building Chateau Christian(Christian Residences) Hill Building Mill CreekCourt Su mmersLodge Go re CreekPlaza Bridge Street Condo Child ren's Gardenof L earning Info rmatio n Main Vail Fire Statio n Hon g Kon gCafeBldg Lio ns Prid eBuilding CheckpointCharlie TicketOffice Restroo ms Xcel PH IIPH I Lio nsheadWelcome Center SkierDrop-Off CharterBus Lot Vail TrailsEast Fou ndersPark Manor Vail MeadowVail PlaceCondos VailTownhouses Lio nsheadTransit Center Red San dston eSchool Children's Center Ski ClubVail Riva Bahn GondolaOne (D r a f t - O p t i o n 2 c )(D r a f t - O p t i o n 2 c ) November 3, 2020 - Page 18 of 389 Stephanie Bibbens To: Tammy Nagel Subject: RE: Mask mandate -----Original Message----- From : Leslie -Savage Coffees <leslie@savagecoffees.net> Sent: Sunday, October 11, 2020 10:53 AM To: Publicl nputTownCouncil <publicinput.vailtowncouncil@vailgov.com> Subject : Mask mandate To whom it may concern, This is just a note to inform you of our recent decision as a family to come to Vail instead of Aspen. We actually had our plans nailed down for a month in Aspen until my husband looked at the latest news and found out that there was a mandatory outside mask ordinance . I quickly jumped online and found out that Vail did not require masks outdoors. want to thank all of you council members who said NO to this mask wearing mandate. Should you want to have additional feedback regarding this issue, I will make myself available . Kind Regards, Lesl ie Leslie A. Harnish Republic of Panama 1 November 3, 2020 - Page 19 of 389 Stephanie Bibbens To: Tammy Nagel Subject: RE: Outdoor Mask Policy -----Origi na I Message----- From: Tucker Jones <tucker@postpaper.net> Sent: Friday, October 30, 2020 2:32 PM To: Publicl nputTownCouncil <publicinput.vailtowncouncil@vailgov.com> Subject: Outdoor Mask Policy I noticed that the Town Council will consider a mandatory mask policy in parts of Vail Village and Lionshead. Bravo! We had hoped this would have been adopted last summer with the influx of tourists and think its an even better idea with the skiers expected this winter. Skiing in Vail is too precious to take a chance on contributing to an increase in COVID cases . Please give this favorable consideration. Tucker Jones 47 Lexington Drive Bluffton, SC 29910 Coldstream 36 1476 Westhaven Drive Vail, CO 81657 tucker@postpaper.net 1 November 3, 2020 - Page 20 of 389 Stephanie Bibbens To: Subject: -----Origi na I Message----- Tammy Nagel RE: Masks From: Kathryn Benysh <kbenysh@vail.net> Sent: Friday, October 30, 2020 2:58 PM To: Publicl nputTownCouncil <publicinput.vailtowncouncil@vailgov.com> Subject: Masks Thank you! Sent from my iPhone 1 November 3, 2020 - Page 21 of 389 Stephanie Bibbens To: Subject: Tammy Nagel RE : No to masks From: David Ruttum <dmruttum@gmail.com> Sent: Friday, October 30, 2020 3:59 PM To: PubliclnputTownCouncil <publicinput.vailtowncouncil@vailgov.com > Subject: No to masks Vail TOV As a physician scientist, there is no data to support wearing a mask decreases transmission of the corona virus. Please see below on refutation of mask wearing. https:ljwww.rt.com/news/504219-danish-mask-study-rejected-coronavirus/ Mask wearing is an affront against us as humans and is destroying our society. Please do not vote to expand a practice not proven by science to be effective. David Ruttum 1 November 3, 2020 - Page 22 of 389 Stephanie Bibbens To: Subject: Tammy Nagel RE : masks in vail From: Bernie Daft <bdoft@outlook.com > Sent: Friday, October 30, 2020 6:55 PM To: PubliclnputTownCouncil <publicinput.vailtowncouncil@va i lgov.com > Subject: masks in vail The scientists have spoken. Listen to Fauci. The more masks, the less likelihood of spread. I am all in favor of a strong mask rule . What is there to lose? We have everything to gain Bernard H. Daft, MD bdoft@outlook.com 412 480 1012 1 November 3, 2020 - Page 23 of 389 Stephanie Bibbens To: Tammy Nagel Subject: RE: Mask zones in TOV -----Original Message----- From: Connie Miller <markconvail@gmail.com> Sent: Friday, October 30, 2020 7 :20 PM To: Publicl nputTownCouncil <publicinput.vailtowncouncil@vailgov.com> Subject: Mask zones in TOV A great idea! Connie Miller 1 November 3, 2020 - Page 24 of 389 Stephanie Bibbens To: Tammy Nagel Subject: RE: Mask Requirement -----Original Message----- From: ALAN DANSON <adanson@icloud.com> Sent: Saturday, October 31, 2020 8:23 AM To: PubliclnputTownCouncil <publicinput.vailtowncouncil@vailgov.com> Subject : Mask Requirement My wife Silvia and I are wholly in favor of the mask mandate in the core Village areas. Our experience this Summer, when we saw too few masks in evidence in the Village, was simply to avoid the area entirely. We are aware of the fact that many of our friends did the same thing. Multiplied across the community, this reaction obviously harms local businesses. We urge the Council to create a consistent mask policy from the entrance to the Village to the Mountain. Thank you . Alan and Silvia Danson 1 November 3, 2020 - Page 25 of 389 Stephanie Bibbens To: Tammy Nagel Subject: RE : Mask policy in Vail. From: Angela Holmes <angierholmes55@gmail.com > Sent: Saturday, October 31, 2020 11:09 AM To: PubliclnputTownCouncil <publicinput.vailtowncouncil@vailgov.com > Subject: Mask policy in Vail. I would like to support mandatory mask wearing in Vail inside and all outside designated areas. Best Angie Holmes 1 November 3, 2020 - Page 26 of 389 Stephanie Bibbens To: Tammy Nagel Subject: RE: Yes to mandatory masks vailgov.com -----Original Message----- From: Judith Rodriguez <jrodapril@gmail.com> Sent: Saturday, October 31, 2020 11:57 AM To: PubliclnputTownCouncil <publicinput.vailtowncouncil@vailgov.com> Subject: Yes to mandatory masks I was shocked to not see mandatory masks at the Vail Farmers Market at the end of the season! Sent from my iPhone 1 November 3, 2020 - Page 27 of 389 Stephanie Bibbens To: Tammy Nagel Subject: RE: Mask ordinance -----Original Message----- From: Linda Morris <lindamorl@icloud.com> Sent: Saturday, October 31, 2020 5:46 PM To: PubliclnputTownCouncil <publicinput.vailtowncouncil@vailgov.com> Subject: Mask ordinance Without igniting any political fervor, wearing masks outdoors in the pedestrian areas of Vail Village and Lionshead where the direction of foot traffic is unpredictable in nature and the ski season will hopefully bring many people to town, a mask order will go a long way to ensuring that our ski season will proceed uninterrupted, that store owners will be able to keep their doors open and jobs will be maintained allowing the for the survival of the Vail economy. I strongly support an outdoor mask indoor! Linda Morris 1 November 3, 2020 - Page 28 of 389 Stephanie Bibbens To: Tammy Nagel Subject: RE: Mandatory Outdoor Masks -----Original Message ----- From: Charles Calcaterra <charliecalcaterra@mac.com> Sent: Sunday, November 1, 2020 6:39 AM To: PubliclnputTownCouncil <publicinput.vailtowncouncil@vailgov.com> Cc: Calcaterra Carol <carolcalcaterra@me.com>; Dave Chapin <DChapin@vailgov.com>; Calcaterra Carlin <carlincalcaterra@me.com> Subject: Mandatory Outdoor Masks As previously communicated to the Vail Town Council and personally discussed with Dave, Jenn, Kevin -RIDICULOUS PROPOSAL. Sent from my iPad 1 November 3, 2020 - Page 29 of 389 Stephanie Bibbens To: Subject: -----Original Message----- Tammy Nagel RE: Masks ... YES From: Jodi Eisen <eisenhome@comcast.net> Sent: Sunday, November 1, 2020 7 :23 AM To: Publicl nputTownCouncil <publicinput.vailtowncouncil@vailgov.com> Subject: Masks ... YES We were up in Vail many weekends and although we were incredibly happy to see so many people from out of state spending money and enjoying g our mountains, we made an effort to stay away from the Vail village. The town was very crowded and not a mask in sight. We know that masks are not mandatory in the outdoors yet but Vail is a very condensed village . With people traveling from all over the world, it makes Absolute sense to wear a mask, keep covid from getting out of control and closing our mountain . I hope Vail will make the safe choice . Thanks! Jodi Eisen New homeowner in W Vail Sent from my iPhone 1 November 3, 2020 - Page 30 of 389 Stephanie Bibbens To: Tammy Nagel Subject: RE: Mandatory mask required -----Original Message----- From: Coralie Rogers <crogers@keyseminars.org> Sent: Sunday, November 1, 2020 2:31 PM To: PubliclnputTownCouncil <publicinput.vailtowncouncil@vailgov.com> Subject: Mandatory mask required We strongly urge the council to implement mandatory mask wearing requirements in Vail and Lionshead. This summer season was a nightmare with the town packed and so many tourists not wearing masks! Do we want our hospital overrun with Covid cases??! Coralie and Bruce Rogers Sent from my iPhone 1 November 3, 2020 - Page 31 of 389 Stephanie Bibbens To: Tammy Nagel Subject: RE: Outdoor Mask Mandate discussion From: M Nelson <krischer.nelson@gmail.com > Sent: Sunday, November 1, 2020 2:38 PM To: PubliclnputTownCouncil <publicinput.vailtowncouncil@vailgov.com > Subject: Outdoor Mask Mandate discussion Hello - We support an outdoor mask mandate in Vail Village and Lionshead . The Covid-19 pandemic is not going away. Transmission is not being well controlled here in Eagle County, across Colorado, or in the rest of the USA. We should all be doing what we can to limit transmission of this disease, and wearing a mask whenever we are around people is an easy step! We live in Vail, and are not comfortable visiting Vail Village or Lionshead because many people do not wear masks outside. Even if they don't intend to be close to others, people often come within 6 feet for minutes at a time. As a result, we cannot support local businesses, and instead drive to other restaurants and stores where we can be sure un - masked people do not infect us. This problem will only get worse in ski season. If it is required, most people will wear a mask. The mandate should also distinguish between a 'face covering' -which could be a thin neck gaiter -and a 'face mask' which is more likely to stop transmission of the virus. Lastly, we would say that the Town of Vail should learn from experience. People don't consistently wear masks here because it is optional outdoors and confusing indoors. One consistent message across all of Vail, from parking lot to ski slope will improve the winter for all of us. Kind regards, Margaret Nelson David Krischer 4682 Meadow Dr. Unit 22 Vail, CO 81657 1 November 3, 2020 - Page 32 of 389 Stephanie Bibbens To: Tammy Nagel Subject: RE: Mask Mandate From: Deborah Bolon-Feeney <dbfeeney@comcast.net> Sent: Sunday, November 1, 2020 4:38 PM To: PubliclnputTownCouncil <publicinput.vailtowncouncil@vailgov.com > Subject: Mask Mandate When you know better, you do better!!! Now we know for certain that the wearing of masks is an effective tool for controlling the spread of the Corona Virus . It is really very simple. Do we want a ski season? Do we want guests to feel safe coming to visit? Do we want this pandemic to be over already? Masks work!!!!! Thanks, Debbie Deborah Bolon-Feeney P.O. Box 2082 Vail, Colorado 81658 970-376-3214 "Ultimately, joy is not something to learn, it is something to live. And our greatest joy is lived in deep loving, and generous relationships with others". The Book of Joy 1 November 3, 2020 - Page 33 of 389 Stephanie Bibbens To: Tammy Nagel Subject: RE : Mask mandate -----Original Message----- From: Donna Mumma <cbartmd@aol.com> Sent: Sunday, November 1, 2020 8:11 PM To: PubliclnputTownCouncil <publicinput.vailtowncouncil@vailgov.com> Subject: Mask mandate Of course Vail should enact mandatory mask wearing in town for both indoor AND crowded OUTDOOR spaces for two very important reasons-#1 The US case rate is escalating in nearly every state, which as a tourist destination, increases risk of viral contraction for our community and our work force-#2 . Vail Resorts apparently sees mask wearing as improving their odds for a complete ski season and the town and the mountain policies should be consistent for better compliance. Donna/ Chris Bartlett Sent from my iPad 1 November 3, 2020 - Page 34 of 389 Stephanie Bibbens To: Tammy Nagel Subject: RE: Public comment in advance of the Nov 3 meeting From: Carol Calcaterra <carolcalcaterra@me.com > Sent: Monday, November 2, 2020 7:35 AM To: PubliclnputTownCouncil <publicinput.vailtowncouncil@vailgov.com > Subject: Public comment in advance of the Nov 3 meeting Dear Town Council members, This is regarding the council topic of evaluating a possible mandatory mask zone on Nov 3rd. The recent "Disease Update" from the director the Eagle County Health Dept included the following: • Our incidence rate for Eagle County is currently 222 cases/100,000. This means that the risk of getting the virus in Eagle County is slightly higher than 2 in 1,000 (.002 percent). Is this risk worth destroying Vail's economy? That is what will happen if you tell people who spend a lot of time and money to come to Vail that they can't enjoy a stroll up Bridge Street and smell the fresh mountain air. They will remember and never come back . Please reject this ridiculous proposal. 1 November 3, 2020 - Page 35 of 389 Stephanie Bibbens To: Tammy Nagel Subject: RE: No Mask Mandate! From: Whitney Trujillo <whitneytrujillo@gmail.com > Sent: Monday, November 2, 2020 9:28 AM To: PubliclnputTownCouncil <publicinput.vailtowncouncil@vailgov.com > Subject: No Mask Mandate! Hello, As a mother of young children, I am 100% against an outdoor mask mandate in Vail and Lionshead. My boys need to run and breathe easily when outdoors. Also, my aging parents cannot wear masks and breathe at this altitude, thus making it impossible for us to take them to dinners and walk around the village shops. They already struggle with masks while inside the shops. Please do not enforce masking outdoors. The places that have been strictest with these policies have seen no benefit in slowing the disease but have definitely born a major economic cost. Whitney Trujillo 1 November 3, 2020 - Page 36 of 389 Stephanie Bibbens To: Tammy Nagel Subject: RE: Mandating masks in congested outdoor spaces in TOV From: Floy Kaminski <floykamin@gmail.com > Sent: Monday, November 2, 2020 1:54 PM To: PubliclnputTownCouncil <publicinput.vailtowncouncil@vailgov.com > Subject: Mandating masks in congested outdoor spaces in TOV As an elderly couple living in Vail Village, we strongly support mandated mask-wearing in crowded areas in front of Solaris and along Willow Bridge, on Bridge Street, and the area near the Children's Fountain and Candy Store. Additionally, masks should be mandated for anyone standing in line for ski lifts, where it will be difficult to maintain a 6 foot distance between people. Without a mandate, many people just carry the mask on their wrists or pull it down below their chin--which provides NO protection. Enforcement is essential for compliance! Floy and Amos Kaminski Talisman Condominiums 62 E Meadow Dr. 81657 1 November 3, 2020 - Page 37 of 389 Stephanie Bibbens To: Tammy Nagel Subject: RE : Expansion of Mask Ordinance From: Ludwig Kurz <ludik@comcast.net> Sent: Tuesday, November 3, 2020 9:04 AM To: PubliclnputTownCouncil <publicinput.vailtowncouncil@vailgov.com> Subject: Expansion of Mask Ordinance To Mayor Chapin and the Vail Town Council: Given the recent rise in Covid-19 numbers, we strongly urge you to consider the expansion of a local mask ordinance. The current position -"6 feet apart in close spaces" -seems to invite too loose an interpretation of the need to wear masks . Walking around the village in recent weeks, we have noticed lots of variation in physical distancing as well as people congregating maskless in groups of different sizes. Let's do everything we can to keep ourselves and our guests safe and healthy, including adopting a protocol that will help to assure a positive winter season. Susan Rodger and Ludwig Kurz 1 November 3, 2020 - Page 38 of 389 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C: Commission on Special E vents P resentation of 2021 F unding for Events and E ducation P RE S E NT E R(S ): Miaa Vlaar, E conomic Development Director and A lison Wadey, C S E Chair AC T IO N RE Q UE S T E D O F C O UNC I L: I nformation only. No formal action required. B AC K G RO UND: The C S E presents the final funding allocations for 2021 C R C and E E events and programs. T he Town Code allows for an appeal of these decisions by Council having the option of calling up the C S E funding decisions within sixty days of the decision (before December 21, 2021). I f this action does not occur, the funding decisions will be final. A brief recap of 2020 events is submitted for review. AT TAC H ME N TS: Description C S E 2021 Funding Memo 2020 Event Recap November 3, 2020 - Page 39 of 389 10/30/2020 CSE 2021 Funding Summary Page 1 To: Vail Town Council From: Commission on Special Events Date: November 3, 2020 Subject: Commission on Special Events (CSE) 2021 funding decisions: Community, Recreation, & Cultural (CRC) and Education and Enrichment (EE) proposals. Action Requested: Informational only. No formal action required. Background: The CSE presents the final funding allocations for 2021 CRC and EE events and programs. The Town Code allows for an appeal of these decisions by Council having the option of calling up the CSE funding decisions within sixty days of the decision (before December 21, 2021). If this action does not occur, the funding decisions will be final. The CSE received 61 proposals in response to the RFP for 2021 events/programs that was issued in August, 52 of these were funded. The total dollar amount requested was $3,610,469.00, $1.6 million of which was for daily music and family entertainment proposals. Total funding of $780,046, a 30% reduction from original 2020 CSE funding, was available for allocations. The “Special Event Rating Criteria” was used to evaluate all proposals with respect to how they align with a strategic approach to providing a diverse calendar of events that are well matched to the Vail brand and will exceed the expectations of the Vail guest. Community, Recreational, and Cultural events are measured primarily with respect to how well they will drive destination overnight visitation. Education and Enrichment Programs are evaluated by how they contribute to life-long learning, a sense of well-being, and enhanced quality of life. Additional rating criteria were added to the scorecard for 2021 related to the event and the event producer’s ability to responsibly adjust to changing public health orders. The daily music and family entertainment proposals were evaluated by staff and CSE, and were determined to be a continuation of economic recovery efforts approved by town council in direct response to the pandemic. Because this programming does not fit within the budget or mission of the CSE, the proposals were forwarded to town council for consideration. At their meeting on October 20, Town Council approved publishing a Request for Qualifications for the music and family entertainment as an additional economic recovery response to the public health crisis. For 2021, the CSE voted to again fund many of the events that are returning to Vail November 3, 2020 - Page 40 of 389 10/30/2020 CSE 2021 Funding Summary Page 2 after being impacted in 2020 by the COVID-19 pandemic. Many of the staple events have adapted their overall attendance goals and operations plans to remain flexible in order to fit within anticipated public health orders. New and Exciting Events/Programs for 2021 Community, Recreation & Cultural Events • The North American Van Show – Funding was awarded in mid 2020 as part of a reallocation process due to COVID. The inaugural event was ultimately canceled due to a combination of COVID and the California wildfires. Funding was awarded for 2021. • Lionshead Farmers Market – Funding was awarded to create a new Lionshead Farmers Market. The event is scheduled to run from June 20 through September 5th 2021. • Triple Bypass – The 2021 Triple Bypass will move to a new date and a new finish location in Vail. The ride, which has occurred in July and finished in Avon, CO for the last 38 years, will take place on August 21, 2021 and will finish at Ford Park. Education & Enrichment Events/Programs • Startup to Scale Up – An entrepreneurship training by the Northwest Small Business Development Center • A Matter of Laugh and Death – A men’s mental health awareness event presented by speak up reach out, using comedy as an ice breaker. Additional Notes: • The following events were not allocated funding for 2021. This list does not include the daily music activation proposals which will be reviewed separately based on the RFQ. • Vail Mountaineers Hockey Club Avalanche Alumni Weekend, Tour of Vail Cycling Weekend, Bourbon and Bacon Festival, Vail Film Festival, Shakedown Presents Dobson Concert Series, Elevate the 80’s and 2 new proposals for Vail Oktoberfest Overview of Event Effectiveness – Measurement Tools: The CSE in 2020 and 2021 will continue to evaluate the effectiveness of events using a few tools and criteria. CSE will continue to contract with an event survey company to collect data from certain events. Attendance will be estimated through existing tools owned by the Town to support the surveys and event recap data. Each event that receives funding will be required to present a recap to the CSE including the available survey data, attendance estimates, sales tax and lodging occupancy data. November 3, 2020 - Page 41 of 389 10/30/2020 CSE 2021 Funding Summary Page 3 2021 CSE Funding Allocations Event Name Approved Funding "A Matter of Laugh and Death"- Men's Mental Health Awareness Event $ 7,000.00 "Night of Heroes" - Eagle County 8th Annual Public Safety Awards $ 5,000.00 $20.21 Vail-Beaver Creek Restaurant Week $ 11,075.00 2021 Vail Film Festival $ - 42nd Annual Vail Sportsmanship Tournament (2021) $ 8,860.00 49th Annual Vail "King of the Mountain" Open $ 8,860.00 Bourbon and Bacon Fest Vail $ - Cindy Eskwith Memorial Soccer Tournament 2021 $ 8,860.00 Community Leadership Academy $ 4,000.00 Dancing in the Streets (working title) $ - Education & Engagement Programs $ 26,730.00 Elevate the 80's (working title) $ - Gourmet on Gore $ 35,440.00 Jonny Moseley's SKI for MS: Vertical Challenge $ 4,300.00 Kick It 3v3 Soccer - 2021 Summer National Championships $ 17,720.00 Kids Adventure Games $ 26,580.00 LetsGO Vail $ 4,430.00 Mountain Youth Family Education $ 3,000.00 Oktoberfest - Full Send Productions $ - Outlier Offroad Festival 2021 $ 13,290.00 Plants Are an Answer $ 22,000.00 Powabunga Festival $ 39,870.00 Shakedown Presents Winter 2021 Dobson Arena Concert Series $ - Startup to Scaleup Business Planning Workshop $ 6,500.00 Taste of Vail, Fall Food and Wine Classic $ 15,505.00 Taste of Vail, Spring $ 36,326.00 TEDxVailCOUNTDOWN $ 4,000.00 The Lionshead Farmers Market $ 26,580.00 The North American Van Show 2021 $ 13,290.00 The Triple Bypass Bicycle Ride $ 17,720.00 Through the Lens $ 7,000.00 Tour of Vail Cycling Weekend $ - Town of Vail's Art Series $ 14,000.00 Vail America Days $ 53,160.00 Vail Arts Festival $ 7,088.00 Vail Astronomy Nights 2021 $ 17,720.00 Vail Automotive Classic $ 4,430.00 Vail Classic Invitational $ 7,088.00 Vail Craft Beer Classic $ 44,300.00 Vail Family Fun Fest 2021 $ 13,290.00 November 3, 2020 - Page 42 of 389 10/30/2020 CSE 2021 Funding Summary Page 4 Vail Farmers' Market & Art Show $ 53,160.00 Vail Farmers' Market Farm-to-Table Dinner Series $ 13,290.00 Vail Lacrosse Shootout $ 12,404.00 Vail Lacrosse Tournament 2021 $ 4,430.00 Vail Mountaineer Hockey Club's Avalanche Alumni Weekend $ - Vail Oktoberfest - Highline $ 53,160.00 Vail Oktoberfest - Team Player Productions $ - Vail Symposium - 2021 Seasons Winter and Summer $ 31,000.00 Vail Veterans Program $ 20,000.00 Vail Whitewater Series $ 6,202.00 Vail Yeti Hockey $ 15,948.00 Wine Classic at Vail $ 35,440.00 Total Funded $ 780,046.00 November 3, 2020 - Page 43 of 389 2021 Special Event Allocations-Strategic Overview Commission on Special Events November 3, 2020 November 3, 2020 - Page 44 of 389 COMMISSION ON SPECIAL EVENTS Alison Wadey Chair, Commission on Special Events Barry Davis Vice Chair, Commission on Special Events Jill Lau Kim Newbury-Rediker Marco Valenti Mark Gordon Samantha Biszantz 2Town of Vail | Commission on Special Events | 11/3/2020 November 3, 2020 - Page 45 of 389 2020 CSE Successes Pandemic Response •Worked with Eagle County Public Health and event partners to adapt operations to ever changing public health orders •Successfully hosted the Vail Farmers Market, Art Festival, Vail Jazz in the Park, Vail Wine Classic and Vail Craft Beer Classic, Shakedown Presents Concerts and more in the middle of a global pandemic •Developed the new Lower Bench concert and event venue as a COVID response •Re-evaluated and reallocated event funding mid year based on changes to scale and scope of events due to the pandemic •Based on independent third-party survey data, the 2018 to date total direct economic impact is $15,378,495.75 million on an investment of $453,000 for the CRC and EE categories. (15 events surveyed thus far) •That’s an average of $33.95 payback ratio per funding dollar. 3Town of Vail | Commission on Special Events | 11/3/2020 November 3, 2020 - Page 46 of 389 2020 Event Highlights - 4 Vail Farmers Market Funded: $65,000 Dates: Sundays 6/24-10/3 Event Description: •The Vail Farmers Market modified their operations, vendor density, and entrance procedures to comply with public health orders and successfully produced the market in person •A virtual market website with delivery and pickup was developed to support those guests who were not comfortable attending in person •All sales were run through the Vail Famers Market to retain sales tax in the Town of Vail Shakedown Presents Funded: $140,000 –Council Funding $26,000 -CSE Dates: July through October Event Description: •Shakedown Bar produced concerts at the Lower Bench for a capacity controlled crowd of 175 per show and in village pop up concerts Town of Vail | Commission on Special Events | 11/3/2020 November 3, 2020 - Page 47 of 389 2020 Event Highlights –continued 5 Vail Craft Beer Classic Funded: $50,000 Dates: 8/14-8/15 Event Description: •Team Player Productions successfully produced one of the only Beer tastings in the state or country in 2020 •The lower bench was utilized as the venue with multiple sessions of 175 guests at a time Vail Wine Classic Funded: $45,000 Dates: 9/18-9/19 Event Description: •Based on the success of the Vail Craft Beer Classic and the less restrictive guidance from Eagle County Public Health, Team Player Productions moved the Breckenridge Wine Festival to Vail •The event successfully sold out with a short lead time Town of Vail | Commission on Special Events | 11/3/2020 November 3, 2020 - Page 48 of 389 2020 Event Highlights -Continued 6 Vail Jazz Funded: $75,000 –Council Funded Dates: Fridays June 14 –August 28 Event Description: •Re-imagined the Jazz concert programming and relocated from the Arrabelle to the Lower Bench •Successfully produced the first live music experiences in Vail post COVID Vail Family Fun Fest Funded: $15,000 Dates: Saturdays July 11 –August 8 Event Description: •Developed a COVID safe operating plan to allow family programming to continue this summer, including crowd favorites such as the “water balloon toss of death (death death death death death) •Estimated attendance over the series of 1,577 Town of Vail | Commission on Special Events | 11/3/2020 November 3, 2020 - Page 49 of 389 Looking Ahead: 2021 Strategies & Actions •Continuing to fund many of our events that were canceled or modified due to COVID-91 •CSE Evaluated the event producers plans and adaptability to changing public health orders going forward •Funded some events that are partially virtually but focused on in person events •CSE will continue to work with event producers to reimagine and adjust events based on changes to public health orders. •Scale and scope of events will be reworked to comply and provide safe and responsible events. •A new 60 day preview of funded events will be required to confirm scope and scale of events in 2021 matches the proposal 7Town of Vail | Commission on Special Events | 11/3/2020 November 3, 2020 - Page 50 of 389 Questions? Thank you to the Town Council for the leadership and support in 2020 and 2021 to continue to prioritize events as an economic development/recovery effort. Questions… 8Town of Vail | Commission on Special Events | 11/3/2020 November 3, 2020 - Page 51 of 389 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C: Public F inancing Options P RE S E NT E R(S ): K athleen Halloran, F inance Director, Mattie Prodanovic and J ason Simmons from Hilltop S ecurities AC T IO N RE Q UE S T E D O F C O UNC I L: Provide feedback to staff regarding financing options in preparation for the 2021 budget ordinance. B AC K G RO UND: Hilltop S ecurities provided financial advisory services on the recent refinancing of Vail Reinvestment A uthority bonds. Town Council requested additional information on financing options for the P W Shops project during budget discussions. S TAF F RE C O M M E ND AT IO N: Direst staff to continue moving forward in the process. AT TAC H ME N TS: Description Financing November 3, 2020 - Page 52 of 389 © 2020 Hilltop Securities Inc. All Rights Reserved. Member FINRA / SIPC / NYSE. Contacts Jason Simmons Managing Director 8055 E. Tufts Avenue, Suite 500 Denver, Colorado 80237 Direct: 303.771.0217 Email: jason.simmons@hilltopsecurities.com November 3, 2020 Certificates of Participation Overview Town of Vail, Colorado Mattie Prodanovic Vice President 8055 E. Tufts Avenue, Suite 500 Denver, Colorado 80237 Direct: 303.248.2518 Email: mattie.prodanovic@hilltopsecurities.com November 3, 2020 - Page 53 of 389 Overview of Hilltop Securities and Role of Financial Advisor November 3, 2020 - Page 54 of 389 © 2020 Hilltop Securities Inc. All Rights Reserved. Member FINRA / SIPC / NYSE. ▪HilltopSecurities is a national firm with more than 70 years of industry experience and is a leader in providing financial advisory services to local governments. –The Colorado team is located in Denver and provides over 55 years of combined experience serving as financial advisor to Colorado entities. ▪Our team currently provides financial advisory services to over 50 entities in Colorado. –Our client list includes cities and towns, school districts, counties, special districts, transportation districts, healthcare districts, and the State of Colorado. 2 HilltopSecurities’ Colorado Team Colorado Financial Advisory Team Jason Simmons Managing Director Jason.Simmons@hilltopsecurities.com Jim Manire Director James.Manire@hilltopsecurities.com Mattie Prodanovic Vice President Mattie.Prodanovic@hilltopsecurities.com 18 Years Experience in Colorado Public Finance 35 Years Experience in Colorado Public Finance 5 Years Experience in Colorado Public Finance Colorado Financial Advisory Transaction Summary January 1, 2017 to December 31, 2019 Type of Credit # of Transactions Total Par Amount Type of Sale (1) Competitive Negotiated Bank Placement General Obligation Bonds 18 $2,241,030,000 8 9 1 Certificates of Participation 28 $1,950,771,497 8 9 11 Revenue Bonds(2)9 $789,789,984 2 4 3 Enterprise Revenue Bonds 15 $738,617,000 5 7 3 Totals: 70 $5,720,208,481 23 29 18 (1) All financings included in the data above were executed to be fixed rate financings. (2) Includes one Tax Increment Revenue bond financing. November 3, 2020 - Page 55 of 389 © 2020 Hilltop Securities Inc. All Rights Reserved. Member FINRA / SIPC / NYSE. Regulatory/Best Practices ▪A Financial Advisor is required by the Dodd-Frank Act to represent the client’s best interests. ▪The Government Finance Officers Association (GFOA) recommends the hiring of a Financial Advisor prior to the undertaking of a debt financing. Market Knowledge and Financial Advisory Experience ▪On a national level Hilltop serves as Financial Advisor on over 900 transactions annually. ▪In Colorado Hilltop serves Financial Advisor on between 20 and 30 transactions annually covering all types of issuers. ▪The Colorado based team has the most combined Colorado FA experience of any firm in Denver. Hilltop Approach to the Client Relationship ▪Become a trusted advisor and extension of finance staff. ▪High level of client service: –Overall financial picture outside of debt financings; –Understanding the goals of each financing; –Meeting the financing timeline of the client; –Providing appropriate analysis and education to assist the client in making informed decisions; and –Act is a client advocate in between financings. 3 Value of a Financial Advisor November 3, 2020 - Page 56 of 389 Certificates of Participation November 3, 2020 - Page 57 of 389 © 2020 Hilltop Securities Inc. All Rights Reserved. Member FINRA / SIPC / NYSE. ▪Certificates of Participation (COPs) are a form of lease-purchase financing and are one of the most common financing methods used by Colorado cities and towns to construct public facilities and capital improvements. ▪In a COP transaction, the Town enters into a lease for the identified property with a bank trustee. Lease payments made by the Town are applied by the trustee to pay off the COPs. ▪The Town may continue to use the leased property so long as lease payments are appropriated every year in the annual budget process. If payment is not appropriated for the coming year, the Town will lose its right to occupy and utilize the leased facility. ▪When the lease is paid off, the property is unencumbered and returned to the Town’s control. ▪COPs and other annually-appropriated lease financings are not considered to be multi-year financial obligations under Colorado law. 5 Certificates of Participation November 3, 2020 - Page 58 of 389 © 2020 Hilltop Securities Inc. All Rights Reserved. Member FINRA / SIPC / NYSE. ▪The Town is considering executing COPs to finance the redevelopment and expansion of the Town’s public works shop. –The Town has evaluated the pros and cons of executing a financing now to finance the project versus waiting until the Town builds reserves to pay for the renovation with available cash. ▪The expected cost of the renovation is approximately $15 million, and the Town would like to structure the COPs with a 15-year term. –The Town is also interested in having flexible prepayment options so the Town can prepay the COPs without penalty. ▪It is expected that the Public Works Facility including the addition and renovation to be financed by the COPs can serve as the leased property for the financing. ▪Given the primary objectives for the financing, the Town has multiple options available to execute the financing. –The Town can execute the proposed COPs through a public sale to investors or through a direct placement with a bank or lender. o The Vail Reinvestment Authority executed the Tax Increment Revenue Refunding Loan, Series 2020 through a placement. 6 COPs for Public Works Facility November 3, 2020 - Page 59 of 389 © 2020 Hilltop Securities Inc. All Rights Reserved. Member FINRA / SIPC / NYSE. Public Sale Direct Placement Sale Process An underwriter will purchase the COPs and sell them to investors The Town will execute the financing directly with a pre-selected lender Leased Property Pending approval from bond counsel, we expect the Town to use the existing Public Works Facility for both options Term for Fixed Interest Rate The public market will typically accept a final maturity up to 30 years Lenders are usually able to provide a fixed interest rate for up to 15 years Prepayment Options Municipal securities in the public market typically have a ten-year call option; in the current market the Town could have an eight-year call option without pricing penalty The Town can request interest rates for a financing with a five-year call option and some lenders allow prepayment at any time without penalty Rating Rating required No rating required Official Statement The Town’s disclosure counsel will prepare the disclosure document called an official statement; this can be a time intensive process for Town finance staff The Town will not need to prepare a disclosure document or provide more financial information than what is in the Town’s CAFR or budget Ongoing Disclosure Requirements The Town will need to post the CAFR on the MSRB’s disclosure website and may need to incorporate additional tables or data into the statistical section of the CAFR If the Town’s CAFR and budget are posted on the Town’s website there are typically no additional disclosure requirements 7 Public Sale versus Direct Placement November 3, 2020 - Page 60 of 389 © 2020 Hilltop Securities Inc. All Rights Reserved. Member FINRA / SIPC / NYSE. ▪If the Town decides to proceed with the transaction, it will take approximately three months to complete depending on the method of sale and document requirements. ▪There are three sale options available to the Town for the contemplated COPs –a direct placement, a negotiated public sale or a competitive public sale. –In a negotiated sale, the Town selects an underwriter prior to the sale of the COPs and works with them up to the sale date to negotiate the final interest rates. –In a competitive sale, the COPs are sold at a specified date and time to the underwriter with the lowest bid as measured by the lowest interest rate. ▪If the Town proceeds with a negotiated sale or direct placement, the Town will need to go through an RFP process. –For a negotiated sale, the RFP will be used to select the underwriter the Town would like to work with for the sale. –For a direct placement, the RFP will be used to receive indicative rates from lenders as well as their requested terms and conditions. ▪Town Council will need pass an Authorizing Ordinance to authorize the financing, which will be drafted by the Town’s bond counsel. 8 Timing November 3, 2020 - Page 61 of 389 Questions? November 3, 2020 - Page 62 of 389 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C: 2021 P roposed Town Manager Budget Draft P RE S E NT E R(S ): K athleen Halloran, F inance Director and Carlie S mith, F inancial Services Manager AC T IO N RE Q UE S T E D O F C O UNC I L: Provide feedback to staff prior to first reading of the budget ordinance scheduled for November 17th. B AC K G RO UND: A first look at the 2021 Town Manager's draft budget proposal. S TAF F RE C O M M E ND AT IO N: Provide staff with feedback in preparation for the budget ordinance readings. AT TAC H ME N TS: Description 2021 TM Budget Draft 2021 TM Budget Power Point 2021 Council Contribution Applications November 3, 2020 - Page 63 of 389 2021 PROPOSED BUDGET Draft November 3, 2020 November 3, 2020 - Page 64 of 389 TOWN OF VAIL PROPOSED 2021 BUDGET TABLE OF CONTENTS COVER MEMO 1 REVENUE −Major Revenue Analysis 12 EXPENDITURES General Fund 13 Personnel −Summary of Changes in Personnel 14 −Ten-Year Summary of Budgeted Positions by Department 15 −Employee Benefits Summary 17 Contributions −Contributions Summary 18 −Contributions Notes 20 CAPITAL PLAN −Capital Projects Fund 30 −Real Estate Transfer Tax Fund 33 −Housing Fund 36 −Unfunded 37 −Project Narratives/Memos 38 . OTHER FUNDS −Marketing Fund 46 −Heavy Equipment Fund 47 −Health Insurance Fund 48 −Dispatch Services Fund 49 −Timber Ridge Housing Fund 50 This table of contents is "Clickable". Click on headings below to be directed to the page. November 3, 2020 - Page 65 of 389 TO: Vail Town Council FROM: Finance Department DATE: November 3, 2020 SUBJECT: Proposed 2021 Town Manager’s Budget I.SUMMARY A first look at the 2021 Town Manager’s budget proposal. II.DISCUSSION The purpose of this discussion is to provide feedback to staff prior to the first reading of the budget ordinance scheduled for November 17th. Information provided in this draft includes the proposed revenue and expenditures for all town funds, a summary of changes in personnel, funding recommendations for Council contributions and a fifteen-year capital plan. Prior to today’s draft, staff held several meetings to gather feedback from Council on preliminary budget assumptions. Staff held a budget preview meeting where preliminary revenue and expenditure discussions took place, a Capital Improvement Plan meeting with a first look at 2021 proposed capital projects, and staffing and benefit meeting. The following outcomes / feedback from these budget meetings were included in the creation of the 2021 budget proposal: •Develop three budget scenarios according to the town’s recession plan: “Major”, “Crisis”, and “Critical”. •Continue operating under the town’s “Crisis” level recession plan •Conservatively budget 2021 revenues •Modify the General Fund/Capital Projects sales tax split to 80/20 (generally 62/38) •Maintain a 10% decrease to department operating budgets •A performance-based merit range of 1 - 3% •Explore opportunities to finance the Public Works shop building After several budget meetings with each department, a draft of the proposed 202 1 budget is presented to Council that prioritizes Council’s focus areas while maintaining the “Crisis” level recession plan. November 3, 2020 - Page 66 of 389 Town of Vail Page 2 BUDGET OVERVIEW The Town of Vail 2021 budget proposal presented in this document reflects the town’s vision to be the premier international mountain resort community in a fiscally responsible manner. Each year the Town Manager and staff prepare an annual budget that serves as a funding plan as determined by Town Council. The 2021 budget was guided by the town’s Crisis Level recession plan. This budget focuses on recovery from the COVID-19 pandemic by conservatively projecting revenues and maintaining budget reductions across the organization while still prioritizing Council’s strategic goals found in both Council Action Plan and most recent Community Survey. These goals include ensuring citizens are afforded the opportunity to live and thrive in our community, providing a world class guest experience, balancing our economic, environmental and social needs to deliver a sustainable community as well as growing a vibrant and diverse economy. Impacts of 2020 on the Budget Process: With public health orders relating to the COVID-19 pandemic implemented by mid-March, local businesses and town services were dramatically impacted by stay at home orders and business closures. As a result, sales tax revenues took a dramatic down-turn until the early summer months when public health orders allowed a gradual opening. The Town, local businesses and non-profits partnered on new programs and safety measures to encourage safe openings of businesses. In response to the economic impacts, the town quickly implemented a Community Relief effort to help employees and locals receive assistance with rent, food, behavioral health and medical support. Later the town also implemented several economic recovery initiatives including Commercial Rent Relief program, music entertainment in the villages and Ford Park, among others. This winter the town is sponsoring warming areas around town and tent structures to expand restaurant seating capabilities. These efforts have contributed to a recovery of economic vitality in Vail. 2020 Sales Tax collections were hit hardest in March and April (down 48% and 71%, respectively). May (down 34%), June (down 36%) and July (down 17%) experienced a bit of a comeback. August and September exceeded expectations, with August down only 5% and September UP almost 9% (a record for September). The year-end forecast of $22.3M is a 23% decrease from 2019 and conservatively assumes October thru December would come in 40% November 3, 2020 - Page 67 of 389 Town of Vail Page 3 down from the prior winter. This forecast leads into the 2021 revenue assumptions in the “Revenue” section below. The 2021 budget planning process includes three levels of financial planning for a Major, Crisis, and Critical recession should the public health situation improve or worsen. Revenues are projected for each recession plan level, and departments were tasked with creating an operating plan for each scenario. The budget proposal presented continues the Crisis level recession plan that the town implemented in May 2020. At this level sales tax is projected 25% down from the 2020 original budget. Should conditions improve, the “Major” level sales tax is projected at a 17% decrease from the 2020 original budget and if conditions worsen, the “Critical” phase assumes a 40% decrease in sales tax collections from 2020. The chart below is a high-level depiction of the proposed budget for the town’s General Fund. It summarizes each phase of the town’s recession plan for 2021: “Major” “Crisis” “Critical” Sales Tax Assumption -17%-25%-40% Revenue $43.4M $40.5M $35.3M Expenditures $(42.4)M $(42.2)M $(37.8)M Net $1.0M $(1.7)M $(2.5M) Ending GF Fund Balance $35.8M $33.1M $32.3M Min. Reserve 35% of Annual Revenues 82% 75% 73% The town’s 2021 budget is funded by a projected $70.7 million net revenue budget across all of the town’s funds. This is a 20% decrease from 2019 and an 8% decrease from the 2020 forecast. Sales tax is the town’s main source of funding making up 32% of all revenues. 2021 Sales tax is conservatively proposed at $22.3 million, down 25% from 2019 and flat with 2020 projections. Compared to 2019 this projection assumes a 30% decrease in sales tax collections for January through April, a 17% decrease May through October (flat with 2020), and a 20% decrease moving into the 2021/2022 ski season (November and December). Eighty percent of the estimated $22.3 million in sales tax collections is budgeted to go towards General Fund operations and the remaining 20% to the Capital Projects Fund. Historically sales tax collections have been allocated with a split of 68% to the General Fund and 32% to the Capital Projects Fund. The change in the sales tax allocation was supported by Council to help maintain operating service levels for guests and the community. Capital projects were delayed or re-prioritized to accommodate the change in revenue split. REVENUE (All Funds) $70.7M November 3, 2020 - Page 68 of 389 Town of Vail Page 4 Other major 2021 revenue sources and projections include the following: Fund 2020 Forecast 2021 “Crisis” Projections Sales Tax GF and Capital $22.3M $22.3M Down 25% from 2019 Flat with 2020 RETT RETT $ 8.0M $ 7.0M Based on 5-year average; 2020 record year Property Tax GF $ 5.9M $ 5.9M Flat with 2020 Re-assessment impacts 2022 Parking GF $ 5.1M $5.0M Down 25% from 2019 Down 1% from 2020 Lift Tax GF $ 3.4M $3.2M Down 41% from 2019 Down 8.5% from 2020 Construction Use Tax Capital $ 1.8M $ 2.3M Up 25% from 2020 Down 9% from 2019 Across all funds, 2021 expenditures are proposed at $99.8 million. The Public Works shops expansion projects makes up $17.2 million of that total. Without it, total spending of $82.6M is down 4% from the 2020 original budget. Expenditures can be grouped into three main categories: municipal services, capital expenditures and debt service. For 2021, $48.5 million or 48.7% represents municipal services while 50.1% or $50.0 million represents capital expenditures. Debt service expenditures total $1.2 million or 1.2% of expenditures. Municipal Services 48.7% Capital Improveme nts 50.1% Debt Service 1.2% Where the Money Goes 2021 Budgeted Expenditures $99.8M EXPENDITURES (All Funds) $99.8M $99.6M November 3, 2020 - Page 69 of 389 Town of Vail Page 5 Debt Proposal The town currently has no debt, but the 2021 budget proposes to finance the Public Works Shops expansion. Approximately $17.2 million of the $50.0 million capital budget is proposed for this project, offset by $15.0 million in bond proceeds. Staff is recommending to finance the expansion based on a low-interest rate environment which would cost the town a total of approximately $2.7 million over the life of the debt compared to the cost of waiting to cash -fund the project. Cash- funding would cost the town $5.1 million in construction cost escalation of 3% per year, with the town unable to fund the project until 2028. Annual debt service payments estimated at $1.2 million per year preserves capital project fund balance for other town initiatives within the 15-year capital plan such as bus replacements, public safety and technology improvements, snowmelt system replacement, and unforeseen future projects. Municipal Services Within the $48.5 million municipal services budget, expenditures can be viewed by either category (personnel, marketing and special events, and other operating) or department. As a service organization, the majority of Municipal spending is for personnel. Salaries and benefits total $34.1M, or 70% of the operating expenditures. Public Safety makes up 29% of municipal spending, followed by Public Works functions at 22%, Transit and Parking at 15%, Administration/Risk Management at 15%, and Contributions and Events at 6% Please note that the Housing 1% is only department operations and does not include capital investment by the town in the InDEED program or other housing asset investments. November 3, 2020 - Page 70 of 389 Town of Vail Page 6 PERSONNEL (All Funds) $34.1M As a service industry, the majority of municipal services expenditures relates to staffing. For 2021, this represents $34.1 million or 70% of the municipal services budget. Compensation In response to economic impacts of the COVID-19 pandemic and implementation of the town’s recession plan, hiring and wage freezes were implemented starting in March 2020. Vacant positions have also remained unfilled. The 2021 budget proposes to unfreeze wages with a 1-3% merit increase based on employee performance upon the review of economic conditions during the first quarter of 2021. The 2021 budget also proposes minimal changes to the town’s health plan structure with no price increase to employees or departments and includes the continuation of programs resulting from the “Great Place to Work Committee” including the Vacation Reinvestment Program where employees can reinvest 40 hours of unused vacation into their 457 retirement account or medical savings account, and the $800 Employee Wellness benefit. Headcount The town’s operations are proposed to be supported by 336.5 full time equivalent (FTE) positions in 2021, a 5.2 (or 1.6%) increase from 2020. A total of four positions previously approved in the Original 2020 budget but later frozen have been authorized to be filled starting either January 1, or after the first quarter of 2021. The headcount also includes “catch -up” additions that were approved during 2020. Changes to headcount included in the 2021 budget include: Position FTE Count Status Included in 2021 Fire Inspector 1.0 Approved 2020; Frozen √ Construction Manager 1.0 Approved 2020; Frozen √ Environmental Coordinator 1.0 Approved 2020; Frozen Funded 2nd Qtr Sr. Planner – Comm Dev 1.0 Approved 2020; Frozen Funded 2nd Qtr Seasonal Maintenance Wkr 2.0 Approved 2020 (4 Seas) √ Financial Analyst 1.0 Approved 2020 √ Police Admin .25 Approved 2020 √ Risk Management 0.20 Approved 2020 √ Housing – Planner 1 1.0 New √ Econ Dev – Admin 0.5 New √ Environment – Admin 0.25 New √ November 3, 2020 - Page 71 of 389 Town of Vail Page 7 DEPARTMENT SPENDING (All Funds) $8.5M Departmental spending (also labeled as “All Other Operating Expenses” in the chart above) is proposed at $8.5M for 2021. The majority of operating expenses are funded by the General Fund ($7.6M). The remaining is funded by the Real Estate Transfer Tax Fund (Environmental Sustainability, Forest Health, Parks, and Public Art), Dispatch Services Fund, and the Heavy Equipment Fund (Fleet). For 2021 departments were directed to maintain the 10% budget reductions put in place in 2020 as part of the Crisis level recession plan. CONTRIBUTIONS AND EVENTS (All Funds) $2.3M The 2021 budget proposes a total of $2.3 million which includes funding for special events ($1.8 million) and Council Contributions ($474K). Special events spending of $1.8M is reported in the Marketing fund, using $335K of business license revenue along with ($1.5M) funded by a transfer from the General Fund. Overall event spending reflects a reduction of 43% ($1.38 million) from the 2020 original budget. The majority of this reduction ($1.34M) is due to the cancellation of some of the larger Council funded events such as the Burton US Open, Snow Days, and Spring Back to Vail. During 2020, Council approved a new funding category called “Ambient and Music Events”. This category will provide funding for seasonal ambient and music entertainment in Vail Village and Lionshead with the goal of enhancing the guest experience in order to aid in economic recovery efforts. The 2021 budget proposes $300,000 for Ambient and Music Entertainment Events. Council Contributions includes funding for programming of various non-profit organizations within the “Services” category, with $474K proposed in the 2021 budget as well as “In-Kind” contributions of days at Dobson Ice Arena, waived rental fees at Donovan Pavilion and parking coupons. See page 18 (or Click Here) for contribution requests and staff recommendations. For most requests, staff is recommending a 30% reduction in funding compared to the 2020 original funding levels to stay within the town’s “Crisis” recession plan. Total funding for the 2021 capital improvements programs is $50.0 million across the Capital Projects Fund, Real Estate Transfer Tax Fund, Housing Fund and Heavy Equipment Fund (Information on the Heavy Equipment Fund included on page of this memo). The largest project being proposed in the 2021 budget is the expansion of the public works facility. The total cost of this project is $19.6 million with $17.2 million of that included in 2021. Without this, the 2021 capital improvements program totals $32.8 million, a 6% decrease from the 2020 original budget. During the October 6th work session, staff provided Council with a preliminary fifteen-year capital plan for the Capital Projects Fund, Housing Fund, and Real Estate Transfer Tax Fund. Several significant projects were presented during this meeting. Council was asked to prioritize capital projects and provide feedback on the current plan. Outcomes from this meeting including changes to the 2021 capital plan as well as additional information as requested by Council is included below. CAPITAL EXPENDITURES $50.0M November 3, 2020 - Page 72 of 389 Town of Vail Page 8 CAPITAL PROJECTS FUND $39.3M Public Works Shop Expansion ($19.6M over 2020/2021) The Public Works Shops Building was built in 1979. Expansion of service levels over the past 40 years have surpassed the capacity of the current space. Efficiency, functionality, and safety are a growing concern. Improvements were approved by Town Council to move forward with construction in 2020 and the project has now successfully gone through PEC and DRB approvals. However, due to the economic impacts of COVID-19, construction was put on hold. The attached 15-year capital plan includes the assumption that Town Council would proceed with the PW shops utilizing a financing option. Staff is recommending that Town Council consider this option given the magnitude of this project, the significant cost should the town delay for a number of years, and the opportunity with the current bond market pricing. Vail Village Streetscape/Snowmelt Replacement ($1.25M) Council requested additional information on the urgency of this project. Due to the 20-year age and the uniqueness of the design of the system at the time of installation, the manifold joints do not fit the piping correctly in the village core portions of the system therefore causing leaks in the system. In order to keep the joints from leaking, the snowmelt system is run at a higher temperature than needed in order to expand the piping which creates a better seal with the joints. This is costing the town an estimated additional $75,000 per year and over 1,000 tons of excess greenhouse gas (GHG). This is not an environmentally sustainable model. There are also numerous areas of rusted pipes that have the potential to cause a major leak. If at any point there was a major leak in the snowmelt system it may need to be turned off for an extended period of time for major repairs. Staff recommends keeping this in the 2021 budget as a placeholder. Staff will continue to investigate more energy efficient alternatives and bring this topic back to Council at a later date with more information. A narrative for this project is included on page 40 (Click Here). Replacement of Body Worn Cameras and Digital Evidence Storage System ($170.8K) Council requested additional information for the replacement of the Police Department’s body worn cameras, tasers and accompanying evidence tracking. The town’s current body worn camera system has reached the end of its lifecycle and needs to be replaced to comply with recent legislation. This new law mandates that all police departments issue body worm cameras to its officers and that the camera must be automatically triggered if a taser or firearm is released from the gun belt. If an officer fails to activate their camera (even if by accident) when involved in enforcement activities, they will now be in violation of the new law. The new proposed body worm cameras system will turn on automatically thus limiting liability to town officers. The new system would also require replacing in-car video cameras and police interview room cameras while also implementing a new digital evidence storage system to maintain all video footage. Currently the PD is using Laserfiche which was never designed to house digital evidence. The body worn cameras and evidence storage systems is proposed as a cost of $170.8K with an annual cost of $101.5K for the next four years. See page 41 (Or Click Here) for memo from the police department with additional details. Donovan Pavilion ($850K) This project is currently budgeted across both 2020 and 2021 and includes the relocation of the heating/ventilation system to the building’s exterior. Other improvements include adding storage space, a bride’s room/staging area/office, interior paint and light fixtures. With cancellations from COVID, there is an opportunity to complete this project without further revenue impacts. If delayed, the project would impact future bookings and revenue generation. Staff would like you request to start this project in 2020. Please see memo on page 45 (or Click Here). November 3, 2020 - Page 73 of 389 Town of Vail Page 9 Booth Falls Turn Lane ($1.1M) This project was moved to the Unfunded list until a funding agreement is reached with Vail Mountain School per Council’s recommendation that the school cover the cost of this improvement necessary due to school capacity and traffic. REAL ESTATE TRANSFER TAX FUND $7.3M Ford Park Entry Improvements ($400K) Council requested additional information on the improvements and relocation of the Ford Park parking lot entry. Included on page 45 is a project narrative (Click Here for Project Narrative) with a preliminary site plan image. The majority of the cost of this project would go towards extending the current turn lane and creating a new entry road to allow for additional vehicle queuing space. Relocating the entry way to the Ford Park parking lot would ease congestions on Frontage Rd and provide for safer entry into the parking lot. This project would be tied to the parking system replacement project. Vail Golf Course Greens Project ($193K) The Vail Recreation District is requesting that the town split the cost of a three-year project to improve drainage and re-surface golf course greens. The town’s share of cost would be $193,250. This request is outside of the lease terms however the VRD is requesting that the “Recreation Enhancement Account (REA)” be used toward this expense. The REA was established during lease negotiations as a capital reserve account, funded by the annual rent payment on the Golf Course, and used toward “new facilities, major upgrades to the existing facilities or unforeseen costs to facilities on the premises. The Parties intend that “new facilities” or a “major upgrade” under this Section are facilities or upgrades which enhance the quality or diversity of the public’s experience of the Premises, as the case may be, beyond the experience that would prevail if the facilities were simply being maintained as required pursuant to this Lease, and are not mere repairs or replacements of existing capital facilities.” Typically, this would not cover the greens, but rather buildings/structures, however, staff is requesting Council’s input on this request. HOUSING FUND $2.5M As a significant priority of the “Community” goals within the Council Action Plan the Housing Fund continues to include an annual amount of $2.5M to continue the success of the Vail INDEED Program. To date, the program has added approximately 153 deed restrictions at an average cost of $63,000 per deed restriction. In addition, the town has pursued local and regional housing opportunities including an opportunity to shift the planned Vail Resort’s housing at Booth Heights to a new location at Middle Creek. Over the last four years, Town Council has demonstrated a commitment to this goal with budgeted funding of $17.1M not including a $4.3M subsidy of the Chamonix Neighborhood homes. The Housing department will continue to pursue opportunities such as the “CDOT Parcel” in East Vail, the state-owned parcel in Eagle-Vail, among others. Site feasibility costs have been included in the General Fund operating budget. Between 2020 and 2024, the town is projected to lose up to $24.0 million in sales tax collections due to economic impacts of the pandemic and recovery period. This includes more positive RESERVES (All Funds) November 3, 2020 - Page 74 of 389 Town of Vail Page 10 revenue assumptions than previously presented to Council as the summer months have improved. To highlight this improvement, staff originally projected having to use up to $7.2 million in General Fund reserves under the Crisis level of the town’s recession plan. Due to both increased revenues and expected expenditure savings, the 2020 Forecast currently projects a use of General Fund reserves of $1.5M. The draft 2021 proposed budget anticipates using General Fund reserves of $1.7M. With budgetary assumption of 2021 flat with 2020 forecast, and 10% growth each year thereafter, the town will return to 2019 levels of revenue by 2024. This has dramatically impacted both operations and cash-funding of major capital projects. By the end of 2021, reserves are projected to be $33.1 million in the General Fund, or 75% of annual revenues in a normal year. This is well above the 35% minimum required by Town Council as a budgetary policy. Town-wide reserves are projected to be $70 million at the end of 2021. Marketing Fund Marketing Fund revenues are generated through the collection of annual business license fees. Budgeted revenue for 2021 of $335,000 is projected flat with the 2020 forecast. The Marketing Fund is also funded by a Transfer from the General Fund in order to maintain the level of spending on Special Events. See page 18 for addition details on event funding. Heavy Equipment Fund This is an internal services fund that manages the maintenance and repair of town vehicles and equipment and the purchase of replacement vehicles other than buses and fire trucks. Costs are charged back to the departments based on their use of the vehicles and equipment. The Heavy Equipment Fund (HEF) includes approximately $1,253,000 to purchase replacement vehicles and equipment in 2021. The vehicles are scheduled to be replaced at determined intervals based on age and use. Funding for the HEF consists of internal charges to departments as well as costs recovered through the sale or trade-in of old equipment. Projected fund balance is $1.8 million for the end of 2021. Health Insurance Fund This is an internal services fund that manages the town’s health insurance plans. Costs are charged back to the town departments and employees through payroll deductions. The town experienced low claims activity in 2020, most likely due to the pandemic causing deferrals of elective procedures. 2021 proposed budget includes an increase to claims expense assuming a “catch-up” on some of these health matters. Due to this fund accumulating a fairly large fund balance, the 2021 proposed budget anticipates use of reserves, in order to stabilize annual cost increases to both departments and employees. Projected fund balance is $3.7 million for the end of 2021. Dispatch Services Fund This is an enterprise fund that manages county-wide 911 emergency services. The 2021 budget proposal does not include any capital expenditures and has temporarily suspended a 5% annual charge to participating agencies that is allocated to a capital reserve account. This annual contribution is approximately $90K each year and results in an overall 8% decrease to the agencies. The Dispatch Services Fund will need to use approximately $68K in reserves in 2021, with a remaining fund balance of $1.3M. OTHER FUNDS November 3, 2020 - Page 75 of 389 Town of Vail Page 11 Timber Ridge Enterprise Fund The 10-acre property at Timber Ridge is owned by the town, with the eastern half of the property under a ground lease to Lion’s Ridge Apartment Homes with no lease payment for ten years (2025). Lion’s Ridge has an option to purchase the land for $5.0 million with notification to the town by December 31, 2024 and closing within 90 days. Regarding the western half of the property, the original Timber Ridge Apartments operate with rental of 96 units (54 units under master lease to Vail Resorts). The 2021 proposed operating budget includes only minimal capital improvements ($25K) but uses reserves to pay off a $1.9 million promissory note to the Town of Vail that would have matured in 2032. After this payment, the Timber Ridge fund balance will total $653K. Timber Ridge will remain indebted to the town, with another promissory note ($8M original principal amount). Each year debt service payments are made. At the end of 2020, Timber Ridge owes principal of $5.5 million on that remaining note. Redevelopment of this property will be pursued in the next three years. III.ACTION REQUESTED OF COUNCIL Staff requests feedback from Council in preparation for the first reading of the 2021 Budget scheduled for November 17 th. November 3, 2020 - Page 76 of 389 REVENUE November 3, 2020 - Page 77 of 389 Major Revenue Analysis2021 Proposed Budget2014 2015 2016 2017 2018 2019 2020 2020 2021Actual Actual Actual Actual Actual Actual Amended Forecast Proposed CommentsGeneral Sales Tax23,881,130 25,141,932 25,763,244 25,591,483 27,886,113 29,250,698 16,800,000 22,300,000 22,300,000 2021 proposed flat with 2020 forecast and nearly 25% down from 2019; Still at "Crisis" level8.6% 5.3% 2.5% -0.7%9.0%4.9% -42.6% -23.8%0.0%RETT Tax6,849,449 6,965,617 6,843,356 6,313,611 7,649,013 7,224,668 6,300,000 8,000,000 7,000,000 2021 based on 5 year average; 2020 record year44.9% 1.7% -1.8% -7.7% 21.2%-5.5% -12.8% 10.7%-12.5%Parking Revenue4,528,137 4,948,993 5,230,062 4,902,756 6,416,013 6,720,873 4,214,400 5,100,000 5,040,655 2021 down 1% from 2020 Forecast and decrease of 25% from 201917.9% 9.3% 5.7% -6.3% 30.9%4.8% -37.3% -24.1%-1.2%Property & Ownership Tax4,358,411 4,389,241 4,911,842 4,940,193 5,313,730 5,369,376 5,900,000 5,900,000 5,900,000 2021 flat with 2020 Amended (non-assessment year); Gallagher impact will hit in 2022 0.1% 0.7% 11.9% 0.6%7.6%1.0% 9.9% 9.9%0.0%Lift Tax Revenue4,351,624 4,763,956 5,032,970 4,708,765 5,103,480 5,341,369 3,880,000 3,456,000 3,162,000 2021 proposed at a decrease of 8.5% from 2020 forecast and a 41% decrease from 2019 actuals15.1% 9.5% 5.6% -6.4%8.4%4.7% -27.4% -35.3%-8.5%Construction Fees2,608,807 1,949,884 1,552,569 1,628,471 2,958,948 1,998,540 1,694,000 1,921,366 1,900,000 2021 flat with 2020 forecast; includes Marriott Residence Inn, Park Meadows, Elevation & Lion's View4.4% -25.3% -20.4% 4.9% 81.7%-32.5% -15.2% -3.9%-1.1%Construction Use Tax1,803,853 2,220,168 1,688,841 1,740,754 3,689,131 2,467,928 1,800,000 1,800,000 2,250,000 2021 25% increase from 2020 forecast mainly due to new developments; Down 9% from 20190.2% 23.1% -23.9% 3.1% 111.9%-33.1% -27.1% -27.1%25.0%2018 included $1.9M from Vail Health projectOther Taxes1,829,591 1,886,347 1,812,997 1,803,508 1,982,124 2,089,579 1,988,600 2,148,600 2,087,272 County sales tax (based on TOV sales tax), Road & Bridge, Hwy users revenue, Tobacco tax, etc.5.6% 3.1% -3.9% -0.5%9.9%5.4% -4.8% 2.8%-2.9%Federal / County Grants474,399 152,193 184,827 169,883 1,546,528 1,035,711 2,283,747 2,253,747 520,000 2021 includes $250K for Federal Transit Grant and $250K Hope Center Grant; $20K Lottery Funds-45.6% -67.9% 21.4% -8.1% 810.3%-33.0% 120.5% 117.6%-76.9%2020 $1.1M FASTER electric bus chargers grant; $525K CDOT bus grant; $250K PD Hope Grant2019:$895 Federal Bridge Rd Bridge Grant2018 includes $700K CDOT Water Quality "TAP" grant; $675.1K FASTER bus grantEarnings on Investments674,027 271,896 191,992 563,885 1,123,184 2,206,334 700,719 500,000 450,000 Based on available fund balance and investment returns assumed at 0.05%57.9% -59.7% -29.4% 193.7% 99.2%96.4% -68.2% -77.3%-10.0%Rental Income1,044,463 1,028,950 1,019,509 1,027,199 1,064,569 1,139,700 875,257 875,257 1,020,531 2021 includes Donovan Pavilion at 30% decrease from 2019;employee housing rentals and parking structure leases; Increase due to Donovan bookings compared to COVID cancellations in 202024.2% -1.5% -0.9% 0.8%3.6%7.1% -23.2% -23.2%16.6%E911 and Interagency Dispatch 1,931,359 1,896,010 1,918,590 2,008,451 2,055,844 2,159,084 2,174,982 2,174,982 2,098,742 Funding by E911 Authority Board and participating agencies-2.6% -1.8% 1.2% 4.7%2.4%5.0% 0.7% 0.7%-3.5%Temporary elimination of 5% capital reserve chargeVail Reinvestment Authority Transfers3,049,280 2,757,637 3,546,063 4,179,718 4,599,998 3,804,281 1,655,291 1,880,231 9,550,000 2021: $7.5M Vail Health Frontage Rd Improvements; $2M CGOL relocation65.5% -9.6% 28.6% 17.9% 10.1%-17.3% -56.5% -50.6%407.9%Sale of Chamonix Housing Units- - - - 17,748,304 - - - 0.0%Project Reimbursement Red Sandstone- - - - 5,800,000 - - - 0.0%2018: $4.3M from Vail Resorts; $1.5 from Eagle County School District cost share of RSES parking structureCARES Transit Grant- - - 1,347,000 1,347,000 - CARES Grant - State share- - - - 1,449,000 - All Other Revenue7,522,484 9,577,305 7,783,483 7,358,044 8,339,104 9,413,132 7,056,369 7,025,624 7,384,281 In general, this item includes franchise fees, fines and forfeitures, employee portion of healthcare59.2% 27.3% -18.7% -5.5% 13.3%12.9% -25.0% -25.4%5.1%premiums, license revenue, administration fees collected from VLMD and RETT and other chargesfor service such as out of district fire response and Police contracted services. It may also includeuse of Traffic Impact fees or Holy Cross Community Enhancement FundsTotal Revenue 64,907,014 67,950,130 67,480,345 66,936,720 103,276,083 80,221,274 58,670,365 68,131,807 70,663,481 % compared to Prior Year21.1% 4.7% -0.7% -0.8% 54.3%19.1%-7.8%vs. 2020 Forecast (without VRA transfer)-20.0%vs. 2019 Actual (without VRA transfer)12November 3, 2020 - Page 78 of 389 EXPENDITURES November 3, 2020 - Page 79 of 389 2021202120212019 202020202020 Proposed Proposed ProposedActual Budget Amended Forecast "Major" "Crisis" "Critical"Revenue-17%-24%-40%Local Taxes:29,250,698$ 28,524,000$ 16,800,000$ 22,300,000$ 24,386,000$ 22,300,000$ 17,600,000$ Sales Tax Split b/t Gen'l Fund & Capital Fund57/43 62/38 68/3268/3280/2080/20 80/20 Sales Tax16,790,000 17,685,000 11,424,000 15,164,000 19,509,000 17,840,000 14,080,000 Property and Ownership5,369,376 5,900,000 5,900,000 5,900,000 5,900,000 5,900,000 5,900,000 Ski Lift Tax5,341,369 5,300,000 3,880,000 3,456,000 3,800,000 3,162,000 3,200,000 Franchise Fees, Penalties, and Other Taxes1,201,539 1,175,440 1,575,440 1,575,440 1,650,000 1,609,265 1,550,000 Licenses & Permits2,207,918 2,400,000 1,921,366 1,934,383 2,100,000 2,099,513 2,050,000 Intergovernmental Revenue2,297,868 2,075,088 2,136,502 2,087,260 2,105,224 2,038,472 1,888,070 CARES Transit Grant- - 1,347,000 1,347,000 250,000 250,000 250,000 CARES Grant- 1,449,435 1,449,435 - - - Transportation Centers6,720,873 6,360,000 4,214,400 5,100,000 5,500,000 5,040,655 4,030,000 Charges for Services 1,144,658 1,025,918 1,009,487 1,009,487 1,009,487 977,095 975,000 Fines & Forfeitures211,089 250,476 250,476 250,476 225,642 225,642 225,642 Earnings on Investments863,199 500,000 200,000 200,000 200,000 200,000 200,000 Rental Revenue1,139,700 1,093,178 875,258 844,615 1,020,000 1,020,531 845,000 Miscellaneous and Project Reimbursements379,958 251,000 148,919 148,202 170,000 166,000 150,000 Total Revenue43,667,547 44,016,100 36,332,283 40,466,298 43,439,353 40,529,173 35,343,712 ExpendituresSalaries19,482,614 20,499,231 19,338,913 19,338,913 20,993,091 20,762,671 19,338,913 Benefits 7,153,063 7,377,769 7,102,583 7,102,583 7,615,274 7,522,674 7,102,583 Subtotal Compensation and Benefits26,635,677 27,877,000 26,441,496 26,441,496 28,608,365 28,285,345 26,441,496 Contributions and Welcome Centers290,317 289,626 283,465 310,000 310,000 334,880 283,465 All Other Operating Expenses7,491,844 8,194,158 7,734,602 7,734,602 7,784,450 7,684,260 6,145,619 Heavy Equipment Operating Charges2,540,207 2,530,419 2,260,327 2,260,327 2,403,898 2,642,320 1,897,814 Heavy Equipment Replacement Charges705,971 845,122 845,122 845,122 802,866 831,728 633,842 Dispatch Services669,590 661,194 661,194 661,194 616,306 616,306 616,306 Total Expenditures38,333,606 40,397,519 38,226,206 38,252,741 40,525,885 40,394,839 36,018,541 Transfer to Marketing & Special Events Fund(2,542,788) (2,866,211) (2,156,845) (1,725,000) (1,550,000) (1,475,184) (1,475,184) Total Transfers(2,587,519) (2,866,211) (2,156,845) (1,725,000) (1,550,000) (1,475,184) (1,475,184) Planning ProjectsVail 2030- (300,000) - - - - - Civic Area/Dobson Master Plan(327,897) (250,000) (200,000) (200,000) (100,000) (100,000) (100,000) West Vail Master Plan- (325,000) (325,000) (325,000) (225,000) (225,000) (225,000) COVID-19 Gift Card Program- - (110,000) (160,000) - - - Winter Operations Tenting Program- - (800,000) (600,000) - - - Vail Community Relief Fund- - (500,000) (375,000) - - - COVID-19 operating expenses- - (141,000) (250,000) - - - Commerical Rent Relief Program- (1,000,000) (107,000) - - - Total Expenditures41,249,022 44,138,730 43,459,051 41,994,741 42,400,885 42,195,023 37,818,725 Surplus (Deficit) Net of Transfers & New Programs2,418,525 (122,630) (7,126,768) (1,528,443) 1,038,468 (1,665,850) (2,475,013) Beginning Fund Balance33,888,139 32,144,411 36,306,665 36,306,665 34,778,222 34,778,222 34,778,222 Ending Fund Balance36,306,665$ 32,021,782$ 29,179,896$ 34,778,222$ 35,816,689$ 33,112,372$ 32,303,208$ As % of Annual Revenues83% 73% 66% 79% 82% 75% 73%EHOP balance included in ending fund balance - not spendable 890,000$ 890,000$ 1,190,000$ 1,190,000$ 1,190,000$ 1,190,000$ 890,000$ TOWN OF VAIL 2021 PROPOSED BUDGET SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCEGENERAL FUND 13November 3, 2020 - Page 80 of 389 PERSONNEL November 3, 2020 - Page 81 of 389 Comments Full-time Regular Positions HR Safety and Risk Analyst 0.20 Convert Safety and Risk Analyst to fulltime Housing Professional 1.00 Add fulltime Housing Professional Economic Development Admin part time 0.50 Add part time Economic Development Admin Environmental Admin 0.25 Environmental Administrative support 10 hours/week 2021 Full-time Proposed Positions 1.95 Full-time Regular Catch-up Financial Analyst 1.00 2020 Catch-up full time Financial Analyst PD Admin 0.25 2020 Catch-up to convert PD Admin to fulltime Full-time Catchup 1.25 Total Full-time Regular Positions: 3.20 Seasonal Positions Catch-up Maintenance Worker 2.00 Fixed Term Seasonal Street Maintenance Workers for winter tenting and warming area monitoring, snow removal, cleaning Total Seasonal Positions:2.00 Total Changes to FTE Count:5.20 TOWN OF VAIL 2021 BUDGET SUMMARY OF CHANGES IN PERSONNEL FROM 2020 ORIGINAL BUDGET TO 2021 BUDGET 14 November 3, 2020 - Page 82 of 389 2021PositionsDepartment2012 2013 2014 2015 2016 2017 2018 2019 20202021 ChangeFull-Time Regular Positions - Funded by TOVTown Officials4.43 4.43 4.43 3.43 3.43 3.43 3.43 4.43 3.433.43 0.00Administrative Services19.35 19.40 21.40 24.60 25.10 29.60 29.60 29.60 32.60 34.30 1.701.0 Financial Analyst; 0.2 HR Safety and Risk; 0.5 Econ Dev. AdminCommunity Development13.85 13.85 12.85 13.85 12.85 12.00 13.00 11.50 12.0012.00 0.00Housing- - - - - 2.00 2.00 2.00 2.00 3.00 1.00Housing Professional Environmental Sustainability- - - - - - - 3.00 4.00 4.25 0.25Enviro Admin 10 hours/weekFire24.00 24.50 25.50 28.50 29.50 30.50 36.50 37.50 38.0038.00 0.00Police and Communications54.75 54.25 54.25 55.25 56.25 56.25 57.25 57.75 57.7558.00 0.25Convert PD Admin to FulltimeLibrary6.55 6.55 6.55 6.55 6.55 6.55 6.55 6.55 6.556.55 0.00Public Works, Streets & Roads, Landscaping 30.80 30.80 34.30 36.30 40.30 40.80 41.80 43.30 44.30 44.30 0.00Transportation & Parking31.00 31.00 39.50 39.50 47.50 47.00 47.00 47.50 47.5047.50 0.00Fleet Maintenance12.00 12.00 12.00 11.00 11.00 12.00 12.00 12.00 12.0012.00 0.00Facility Maintenance18.00 16.00 16.00 17.00 17.00 17.00 17.00 17.00 17.0017.00 0.00Total Full-Time Regular214.73 212.78 226.78 235.98 249.48 257.13 266.13 272.13 277.13280.33 3.20Fixed Term EmployeesAdministrative Services- 0.50 - - 1.00 1.00 1.00 1.00 1.00 1.00 0.00Community Development- - - - - 1.00 1.00 - - - 0.00Police and Communications- - - - 1.00 1.00 - - - - 0.00Public Works, Streets & Roads, Landscaping- - - - - - - - 1.00 3.00 2.00 4.0 Maintenance Workers - winter seasonCapital Projects0.50 0.50 - - - - - - - - 0.00Document Imaging1.00 1.00 1.00 - - - - - - - 0.00Total Fixed-Term1.50 2.00 1.00 0.00 2.00 3.00 2.00 1.00 2.004.00 2.00Externally Funded EmployeesPolice and Communications10.00 10.00 10.00 9.00 8.00 8.00 8.00 9.00 9.009.00 0.00Total Externally Funded10.00 10.00 10.00 9.00 8.00 8.00 8.00 9.00 9.009.00 0.00Total Full-Time Employees226.23 224.78 237.78 244.98 259.48 268.13 276.13 282.13 288.13293.33 5.20TEN-YEAR SUMMARY OF BUDGETED POSITIONS BY DEPARTMENT15November 3, 2020 - Page 83 of 389 2021PositionsDepartment2012 2013 2014 2015 2016 2017 2018 2019 20202021 ChangeTEN-YEAR SUMMARY OF BUDGETED POSITIONS BY DEPARTMENTSeasonal Positions - Funded by TOVTown Officials 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.000.00 0.00Administrative Services 1.94 1.94 1.94 1.69 1.19 2.29 2.29 2.29 2.202.20 0.00Community Development 0.25 0.25 0.25 0.25 0.00 0.00 0.00 0.00 0.000.00 0.00Fire 13.70 13.70 12.70 9.61 10.07 9.00 3.00 2.50 2.502.50 0.00Police and Communications 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.000.00 0.00Library 1.70 1.70 1.70 2.20 2.40 2.40 2.40 2.40 2.402.40 0.00Public Works/ Streets & Roads/Landscaping 10.94 12.38 9.14 8.64 7.20 8.66 8.66 9.16 9.16 9.16 0.00Transportation & Parking 27.46 27.46 20.30 19.84 19.00 19.00 20.52 20.52 25.96 25.96 0.00Fleet Maintenance 0.25 0.25 0.00 0.00 0.00 0.00 0.00 0.00 0.000.00 0.00Facility Maintenance 1.38 1.38 0.92 0.92 0.92 0.92 0.92 0.92 0.920.92 0.00Total Seasonal / Part-Time57.62 59.06 46.95 43.15 40.78 42.27 37.79 37.79 43.14 43.140.00All FTE's (Full-Time Equivalents)Town Officials 4.43 4.43 4.43 3.43 3.43 3.43 3.43 4.43 3.433.43 0.00Administrative Services 21.29 21.84 23.34 26.29 27.29 32.89 32.89 32.89 35.80 37.501.70Community Development 14.10 14.10 13.10 14.10 12.85 13.00 14.00 11.50 12.00 12.000.00Housing 0.00 0.00 0.00 0.00 0.00 2.00 2.00 2.00 2.00 3.001.00Environmental Sustainability 0.00 0.00 0.00 0.00 0.00 0.00 0.00 3.00 4.00 4.250.25Fire 37.70 38.20 38.20 38.11 39.57 39.50 39.50 40.00 40.5040.50 0.00Admin 2.00 2.00 2.00 2.00 2.00 2.00 2.00 2.00 2.002.00 0.00Patrol 28.00 28.00 28.00 28.00 28.00 28.00 28.00 29.00 29.0029.00 0.00Investigation 5.00 5.00 5.00 5.00 6.00 6.00 6.00 6.00 6.006.00 0.00Records 4.75 4.25 4.25 4.25 4.25 4.25 4.25 4.75 4.755.00 0.25Dispatch 25.00 25.00 25.00 25.00 25.00 25.00 25.00 25.00 25.0025.00 0.00Police and Dispatch Total 64.75 64.25 64.25 64.25 65.25 65.25 65.25 66.75 66.7567.00 0.25Library 8.25 8.25 8.25 8.75 8.95 8.95 8.95 8.95 8.95 8.950.00Public Works, Streets & Roads 41.74 43.18 43.44 44.94 47.50 49.46 50.46 52.46 53.46 53.460.00Transportation & Parking 58.46 58.46 59.80 59.34 66.50 66.00 67.52 68.02 73.46 73.460.00Fleet Maintenance 12.25 12.25 12.00 11.00 11.00 12.00 12.00 12.00 12.00 12.000.00Facility Maintenance 19.38 17.38 16.92 17.92 17.92 17.92 17.92 17.92 17.92 17.920.00Capital Projects / Fixed Term 1.50 1.50 1.00 0.00 0.00 0.00 0.00 0.00 1.003.00 2.00Total FTE's283.85 283.84 284.73 288.13 300.26 310.40 313.92 319.92 331.27 336.475.2016November 3, 2020 - Page 84 of 389 2019 2020 2021 Actual % Salary Budget % Salary Budget % Salary Full-Time Regular Employees Fee Based Health Insurance 3,882,353 19.56% 4,158,943 19.75% 4,304,906 20.44% Group Term Life, Disability & Accidental Death 285,903 1.44% 243,000 1.15% 257,676 1.22% Wellness Benefit 0 0.00% - 0.00%- 0.00% Lifestyle Account 195,394 0.98% 275,000 1.31% 225,000 1.07% Sworn Officer Death and Disability Insurance 134,234 0.68% 122,500 0.58% 142,140 0.67% Subtotal Fee Based 4,497,884 22.66% 4,799,443 22.79% 4,929,722 23.41% Payroll Based Pension Contribution 2,787,356 14.05% 3,298,360 15.66% 3,097,040 14.70% Medicare 276,380 1.39% 305,408 1.45% 301,310 1.43% Workers' Compensation Insurance 202,813 1.02% 265,000 1.26% 236,000 1.12% Unemployment Compensation Insurance 63,040 0.32% 84,250 0.40% 83,120 0.39% Subtotal Payroll Based 3,329,589 16.78% 3,953,018 18.77% 3,717,470 17.65% Total Full-Time Benefits 7,827,473 39.44% 8,752,462 41.55% 8,647,192 41.61% Part-Time and Seasonal Employees Fee Based Wellness Benefit 70,238 4.34% 8,500 0.45% 8,500 0.45% Wellness Benefit - Boards 0 0.00% 9,500 0.50% 9,100 0.48% Mini-Med Program Health Insurance 517,647 31.95% 511,057 32.24% 295,094 19.67% Payroll Based Pension Contribution 27,710 1.71% 30,188 1.60% 30,188 1.60% Medicare 26,294 1.62% 29,182 1.55% 29,182 1.55% Workers' Compensation Insurance 19,047 1.18% 26,500 1.40% 29,000 1.54% Unemployment Compensation Insurance 5,920 0.37% 8,050 0.43% 8,050 0.43% Subtotal Payroll Based 78,971 4.87% 93,920 4.98% 96,420 5.11% Total Part-Time and Seasonal Benefits 666,856 36.77% 622,977 38.17% 409,115 25.34% Total Benefits - All Employees 8,494,329 40.21% 9,375,439 40.85% 9,056,307 39.73% Town of Vail Employee Benefits 17 November 3, 2020 - Page 85 of 389 CONTRIBUTIONS November 3, 2020 - Page 86 of 389 2021 Council Contribution Request SpreadsheetCOVID-19StaffTOWN OF VAIL FUNDING REQUEST Cash AdjustedFund RecommendedFundingCashSIGNATURE EVENTS (VAILBRAND) ABravo! Colorado 115,000 207,855 New York Philharmonic 91,997 MF 96,000 Philadelphia Orchestra 91,997 MF 96,000 Academy of St. Martin in the FieldsMF 83,500 Orchestra of Europe 79,841 Commissioning Project (New Works Project) 30,600 MF 50,000 Donovan Chamber Music Series (Uncorked) Donovan for 9 days ($62,995) 62,995 10 full day rentals at Donovan Pavilion, 4 days use of town parks ($74,000) 74,000 66,600 BNational Repertory Orchestra2,500 MF2,500 2,500 CVail Jazz Festival 76,400 75,000 2 full day rentals of Donovan Pavillion, 2 days use of the Grandview room 15,690 MF75,000 75,000 4 Donovan Pavilition Rentals ($29,600), 8 Lower Bench Venue Rentals 29,600 14,800 DVail Valley FoundationD1 Vail International Dance Festival49,633 7,500 Bus/Shuttle drivers to assist with in-town transportationMF54,325 38,245 Complimentary rent for "the nest" parking for all VDF performances @ GRFA Vail International Dance Festival- Podcast5,000 MF5,000 Hot Summer Nights28,050 $2,800 in PD support 2,800 D2 GRFA Live Music & Entertainment57,050 MF75,000 52,500 3,000 in PD support 3,000 D3 Summer Mountain Games 140,000 15,000 40,000 for public works,power/water, sandbags, fire, ect.. 40,000 MF140,000 98,000 40,000 in extra duty police coverage, event bus/shuttle support, parking access and vouchers, water usage, access to power, and public work support 40,000 Burton US Open490,000 490,000 EFireworks Funding52,015 36,000 MF36,000 36,000 TOTALSIGNATURE EVENTS1,138,032 795,550 121,485 713,325 510,100 146,600 81,400 DESTINATION EVENTSSpring Back350,000 Snow Days550,000 TOTAL DESTINATION EVENTS900,000 - - - - - TOWN PRODUCED EVENTSRevely Vail145,000 MF145,000 145,000 Magic of Lights250,000 MF50,000 50,000 Vail Holidays25,000 MF25,000 25,000 TOTAL DESTINATION EVENTS420,000 - - 220,000 220,000 - AMBIENT EVENTSMusic Entertainment Events140,000 MF300,000 - 300,000 SERVICES FColorado Snowsports Museum: In-Kind Waived rent $132,651; 2 blue parking pass, 1 silver parking pass per lease terms 137,151 Waived rent ($132,651), 1 silver parking pass ($2,000), 1 blue parking pass ($1,250)137,151 137,151 Colorado Snowsports Museum programming45,457 45,457 Marketing and promotion GF45,457 40,912 GBetty Ford Alpine Garden: Operating71,094 71,094 2 designated parking spots at Ford parking, 1 blue parking pass for the director1,250 RETT75,000 63,985 2 designated parking spots at Ford Park, 1 blue parking pass for the director for winter ($1,250)1,250 1,250 Betty Ford Alpine Garden: Capital RequestRETT20,000 20,000 HEagle River Watershed Council40,000 40,000 RETT40,000 36,000 IEGE Air Alliance75,000 75,000 GF75,000 67,500 JHigh Five Access Media (TV5)112,000 112,000 GF112,000 112,000 KEagle Valley Childcare 53,055 53,055 GF60,000 60,000 LEagle Valley Land TrustRETT7,500 5,000 MChildren's Garden of Learning20,000 20,000 Snow plow services6,500 CPF20,000 20,000 Snow plow services ($6,500)6,500 6,500 NVail Valley Mountain Trails Alliance 5,100 5,100 6 hour rental of Grandview room3,000 RETT10,000 4,590 OFriends of Mountain Rescue10,000 GF17,420 8,716 PBright Future Foundation: BrightHouseGF100,000 50,000 QVail Valley Partnership: Vail Valley WorksGF12,500 - Funding through CSE Education and Enrichment TOTAL SERVICES431,707 421,707 147,901 594,877 488,702 144,901 144,901 In-Kind Request In-Kind Recommended In-Kind Value2021 Requests2020 Council - Approved In-Kind In-Kind Cash Request18November 3, 2020 - Page 87 of 389 IN KINDRVail mountaineer Hockey Club 8 days use of Dobson 22,240 15 days use of Dobson ice arena ($2,850/day, $42,750 total)42,750 22,800 SSki and Snowboard Club Vail 4 days usage of Dobson $2,780 per day 11,120 4 days usage of Dobson ($2,850/day, $11,400 total) 11,400 11,400 TSkating Club of Vail 8 days use of Dobson 22,240 GF2,500 10 days use of Dobson ice arena ($2,850/day, $28,500 total) 28,500 22,800 USmall Champions, Inc. (8 off-peak Sundays Dec-Mar) 54 single day parking vouchers; 9 days use of Lionshead Welcome Center 1,620 60 single day parking passes at lionshead, 8 days use of Lionshead WelcomeCenter ($30/day, $1,800 total)1,800 1,620 VSpecial Olympics (Sundays Jan 3 - End of Ski Season) 46 parking coupons at lionshead parking structure 1,380 50 parking passes at lionshead parking structure ($30/day, $1,500 total)1,500 1,380 WForesight Ski Guides 2 blue parking passes at the lionshead parking 2,500 2 blue parking passes and 1 pink level parking pass ($2,700) 2,700 2,500 XSOS Outreach 25 single day parking vouchers 750 25 single day parking vouchers 750 750 Round Up River Ranch 50 day parking vouchers 1,500 YMind Springs Health 3 blue parking vouchers ($3,750); rent and utilities ($43,050) 46,800 3 blue parking vouchers ($3,750); rent and utilities ($43,050) 46,800 46,800 TOTAL IN KIND- - 110,1502,500- 136,200 110,050 GRAND TOTAL: COUNCIL CONTRIBUTIONS2,889,739 1,217,257 379,536 1,530,702 1,518,802 427,701 336,351 19November 3, 2020 - Page 88 of 389 20 2021 Council Contributions: Staff Recommendations SIGNATURE (VAIL BRAND EVENTS) Signature Events represent events and programs that have been built by solid organizations over a period of time and enjoy national and international recognition for excellence. These events represent the Vail brand at the highest level and the loss of any one of them would have a negative effect. The customer base includes a significant portion of destination guests and economic impact to the town is profound. A. Bravo! Vail CASH REQUEST: $325,500 ($31,066,11% increase from prior year original funding and $210,500, 71% from prior year funding adjusted for COVID). IN-KIND REQUEST: Ten days use of Donovan Pavilion (valued at $74,000) and four days use of town parks. BACKGROUND INFORMATION: Bravo! Vail is requesting a total cash contribution $325,500, an increase from prior year funding of $31,066 (11%). The request includes $325,500 for current concert programs including the New York Philharmonic ($96,000), the Philadelphia Orchestra ($96,000), the Academy of St. Martin in the Fields ($83,500) and the New Works Project ($50,000). Bravo! is also requesting in-kind use of Donovan Pavilion for a total of ten days and use of Ford Park lower bench for a total of four days. STAFF RECOMMENDATION: Staff recommends a contribution of $207,855, a 30% decrease from prior year original funding. Staff also recommends an in-kind contribution of nine days at Donovan Pavilion valued at $66,000. Staff is not recommending the use of Ford Park lower bench at this time but will reelevate dependent of the public health crisis later in the year. B. Bravo! Family Concert (National Repertory Orchestra) CASH REQUEST: $2,500 (flat with prior year) BACKGROUND INFORMATION: In the past, the Orchestra has put on a free family concert at Ford Amphitheater in collaboration with Bravo! Vail. Next year, and with safety as a top priority, the Orchestra will be hosting two performances to smaller audiences at the Vail Public Library. The Orchestra is requesting $2,500 to offset event costs of marketing, travel and lodging for the musicians and performance expenses. STAFF RECOMMENDATION: Staff recommends funding at $2,500, flat with prior year. C. Vail Jazz CASH REQUEST: $75,000 (flat from prior year) INKIND REQUEST: Four full day rentals of Donovan Pavilion ($29,600) and eight lower bench venue rentals. November 3, 2020 - Page 89 of 389 21 BACKGROUND INFORMATION: Vail Jazz is requesting a total cash contribution of $75,000, flat with prior year. The contribution is requested to fund the 26th Annual Vail Jazz Festival, which will be presented over a 10-week period during the Summer of 2021, consisting of free and ticketed performances. Vail Jazz is also requesting four full day rentals of Donovan Pavilion and 8 days use of Ford Park lower bench. The request to use lower bench will be used for a new program called “Jazz in the Park”. STAFF RECOMMENDATION: Staff recommends a contribution of $75,000, flat with prior year funding adjusted for the public health crisis. Staff also recommends an in-kind contribution of 2 full day rentals of Donovan out of the four requested (valued at $14,800). Staff is not recommending the use of Ford Park lower bench at this time but will reelevate dependent of the public health crisis later in the summer. D. Vail Valley Foundation (VVF) CASH AND IN-KIND REQUESTS: D1. MOUNTAIN GAMES (MG): $140,000 cash funding; $40K of in-kind services (flat with prior year original request) D2. VAIL DANCE: $59,325 cash funding ($4,692 or 8.6% increase from prior year); complimentary rent for “the nest” parking for all Vail Dance Festival performances D3. GERALD R. FORD AMPHITHEATER (GRFA) – LIVE MUSIC & ENTERTAINMENT: $75,000 cash contribution; $3,000 of in-kind services BACKGROUND INFORMATION: D1. Mountain Games: During the 2020 budget process the Mountain games were designated a Signature event to be funded by Council Contributions. The event includes 30 competitions in 11 disciplines including kayaking, running, slackline, DockDogs, trail running, mountain and road cycling, climbing, photography and more. The event also features free concerts, yoga sessions, food vendors, top outdoor industry brands, art exhibits, kid’s activities, giveaways and other activities. The VVF is requesting $140,000 cash contribution. The funding will go towards various components of the events. The total costs of the 2021 Mountain Games is estimated to be $2.75M. The VVF is also requesting $40,000 of in-kind services, flat with 2020. D2. Vail International Dance Festival: The VVF is requesting $59,325, a $4,692 or 8.6% increase from prior year original funding. The funding request is to support all aspects of the two-week festival operations except for one direct allocation of $5,000 to the Festival Forums/Conversations on Dance national podcast. $59,325 will fund 2.1% of expenses for this program. D3. Gerald R. Ford Amphitheater (GRFA) Live Music & Entertainment: The VVF is requesting a cash contribution of $75,000 for operating, maintenance, and programming of the GRFA venue across the summer season. This is a $17,950 or 31.5% increase in funding from prior year funding. In additional the VVF is requests $3,000 of in-kind services. In the past the VVF has requested funding for the Gerald Ford Amphitheater (GRFA) specific to the Hot Summer Night concert series only. This year and going forward the VVF would like to approach November 3, 2020 - Page 90 of 389 22 this funding request as an overall request for all GRFA live music and entertainment funding. This includes Hot Summer Nights (6-8 free concerts), Amp Summer Concerts (ticketed concerts in partnership with AEG), a new end of Summer Community Concert, along with other events like movie nights and other community events. In 2021 the VVF plans to launch a new annual end of summer “Community Concert” to celebrate the upcoming winter season. Eagle County locals would be offered a free ticket before the general public. This event would include a winter ski film followed by a Hot Summer Night style concert. STAFF RECOMMENDATION: Staff recommends cash funding of $98,000 for the Summer Mountain Games and $38,245 for the Vail International Dance Festival, a 30% decrease over prior year original funding. Staff also recommends $52,500 (30% less than original funding request) to support Gerald R. Ford Amphitheater events and entertainment. Determination of in-kind funding will be referred to the Event Review Committee. E. Fireworks BACKGROUND INFORMATION: Each year the town allocates specific funding of Fourth of July and New Year’s Eve firework shows. STAFF RECOMMENDATION: The town has currently included $36,000, 30% from prior year original funding, to the annual operating budget for the fireworks for 2021. DESTINATION EVENTS Destination Events represent events and programs that provide the town an opportunity for new or one-time major events such as the US Pro Challenge, and the 2015 Alpine World Ski Championships. While funding will be allocated outside of the Commission on Special Event’s budget, event results will be reported to the CSE as part of the standard recap process and will also be presented to Town Council. The funding for this category will not be automatic each year, but major events and/or programs with the potential to build the Vail brand even further and have a significant impact on the town’s economy will be considered on an individual basis. Signature Events are able to apply for funding from this category with a new opportunity that fits this criteria. There are no destination events being proposed as part of the 2021 budget. AMBIENT AND MUSIC EVENTS Council has approved a new funding category called “Ambient and Music Events”. This category will provide funding for seasonal ambient and music entertainment in Vail Village and Lionshead. This new category is a direct response to the pandemic. Funding recommendations for this category are not based on the typical “return on investment” but rather a goal of enhancing the guest experience. Staff has included $300,000 in the 2021 budget for these events and is now accepting funding requests for this event category. November 3, 2020 - Page 91 of 389 23 SERVICES This category funds programs of services/expertise that the town does not already provide, supports the TOV physical plant and is appropriate for governmental support. Currently included in this category is annual programming support of TV5, Colorado Ski and Snowboard Museum, Betty Ford Alpine Gardens and Eagle Valley Childcare. This category does not support annual operating requests. F. Colorado Snowsports Museum CASH REQUEST (Programming): $45,457, flat with prior year. INKIND REQUEST: Waive rent valued at $132,651; one silver parking pass and one blue parking pass (valued at $3,250) BACKGROUND INFORMATION: The Colorado Snowsports Museum and Hall of Fame is requesting a total cash contribution of $45,457 which will be used to market the museum, continue to provide free admission for visitors, maintain and update exhibits. STAFF RECOMMENDATION: Staff recommends funding the in-kind request based on the lease terms (totaling $137,151) and a cash contribution of $40,912, a 10% decrease from prior year. Staff also recommends in-kind funding for one silver and one blue parking pass. G. Betty Ford Alpine Gardens (BFAG) CASH REQUEST (Programming): $75,000, $3,906 or 5.5% increase over prior year. CAPITAL REQUEST: $20,000 INKIND REQUEST: 2 designated parking spots at Ford Park and 1 blue parking pass ($1,250). BACKGROUND INFORMATION: Betty Ford Alpine Garden’s is requesting a cash contribution of $75,000 for their Garden Care and Upkeep Program. This includes the purchase of plant materials, tools, soil and compost, replanting as well garden upgrades and water feature maintenance. This is an increase of 5.5%% over prior year. BFAG is also requesting $20,000 to go towards an expansion of the rooftop Education Center to address the increased need for safe outdoor activities. The request proposes to expand the current trellis to cover the whole BFAG rooftop while upgrading the weather system to create an outdoor family classroom that has both shade and protection from rain. The total cost of this project is $60,000. STAFF RECOMMENDATION: Staff recommends a cash contribution of $83,985 to go towards the Garden Care and Upkeep Program ($49,766, a 10% decrease from prior year) and $20,000 to go towards the expansion of the BFAG rooftop trellis due to help increase outdoor spaces and activities. Staff also recommends in-kind funding for 2 designated parking spots at Ford Park and 1 blue parking pass. November 3, 2020 - Page 92 of 389 24 H. Eagle River Watershed Council CASH REQUEST (Programming): $40,000, flat with prior year BACKGROUND INFORMATION: Eagle River Watershed Council is requesting a cash contribution of $40,000 to fund water quality monitoring, community education, and river restoration projects. Specifically the contribution will be used towards the Gore Creek Strategic Action Plan ($6,000), the Water Quality & Assessment Program ($13,000); the Community Pride Highway Cleanup ($2,500) and Eagle River Clean Up ($2,500); the sediment source monitoring and the bio-monitoring of Black Gore Creek ($16,000). STAFF RECOMMENDATION: Staff recommends funding the $28,000, a 30% decrease from prior year. I. EGE Air Alliance CASH REQUEST: $75,000, flat with prior year BACKGROUND INFORMATION: Eagle Air Alliance is requesting $75,000, flat with prior year, to be used to attract new airline partners, support the development of new markets to fly into Eagle County Airport. STAFF RECOMMENDATION: Staff recommends funding of $67,500 within the Economic Development department budget, a 10% decrease from prior year. J. High Five Access Media CASH REQUEST: $112,000 (35% of Comcast franchise fees), flat with prior year BACKGROUND INFORMATION: High Five Access Media is requesting $112,000 (or 35%) of franchise fees the Town of Vail receives annually from Comcast, based on terms of the Comcast franchise agreement with the town. This is approximately 45% of the annual High Five Access Media budget. The cash contribution will be used to fund High Five Access Media programs, in- house productions, equipment purchases, production of council meetings, free access for Vail residents to membership, basic media education, cable and internet distribution of video as well as paying for ongoing costs for cablecast and webcast of programming to Comcast subscribers and internet users. STAFF RECOMMENDATION: Staff recommends funding of approximately $112,000 (or 35%) in franchise fees the Town receives annually from Comcast, consistent with 2020. K. Eagle Valley Childcare (EVC) CASH REQUEST: $60,000, a $6,945 or 13.1% increase from prior year BACKGROUND INFORMATION: The EVC is requesting a cash contribution of $60,000 to support infant programming in the Town of Vail. STAFF RECOMMENDATION: Staff recommends funding of $60,000, an increase of 13.1% over prior year. This childcare provider is an important service used by town employees as the only infant care provider in Vail and supports the Council’s focus of “Community”, ensuring citizens are November 3, 2020 - Page 93 of 389 25 afforded the opportunity to live and thrive in our community. L. Eagle Valley Land Trust CASH REQUEST: $7,500 BACKGROUND INFORMATION: The Eagle Valley Land Trust works to protect and preserve lands, heritage, wildlife habitats, and recreational opportunities. Eagle Valley Land Trust is requesting $7,500 to support their Stewardship and Outreach Program, a program that coordinates the stewardship of existing conservation easements and addressing managements concerns in a collaborative, proactive way; as well as connecting people and raising awareness of the importance of land conservations. Funding will be used to market programs and events ($1,000), execution of outreach programming to promote sustainability goals ($3,500) and peruse conservation projects collaboratively with the town ($3,000). New conservation projects could include the permanent protection of Battle Mtn, the East Vail property, or those properties in the town’s comprehensive open lands plan. STAFF RECOMMENDATION: Staff has contacted the Eagle Valley Land Trust and identified potential site-specific projects to utilize the Eagle Valley Land Trust in 2021. Staff recommends funding of $5,000 for Buffer Creek conservation, general land restoration efforts, assistance in implementation of the open lands plan and future conservation easement projects. Staff recommends project approval prior to reimbursement. M. Children’s Garden of Learning (CGL) CAPITAL REQUEST: $20,000 INKIND REQUEST: Snow plowing services (roads only), valued at approximately $6,500 BACKGROUND INFORMATION: Children’s Garden of Learning is requesting a total cash contribution of $20,000 appropriated for capital improvements and capital maintenance as included as part of their lease. CGL is also requesting in-kind parking lot snow plow services valued at $6,500 consistent with prior years. STAFF RECOMMENDATION: Staff recommends an annual contribution of $20,000 funded by the Capital Projects Fund for capital improvements and capital maintenance as included in the CGL lease. Funding of capital was recommended with the intent of ensuring maintenance of the town- owned facility. The lease wording also stipulates that this contribution is subject to appropriation and that CGL provide a financial report to town staff annually with how the capital funds were used. Staff also recommends the equivalent in-kind contribution of snow plow services (valued at $6,500). N. Vail Valley Mountain Trails Alliance CASH REQUEST: $10,000, $4,900 increase from 2020. BACKGROUND INFORMATION: The Vail Valley Mountain Trails Alliance is requesting $10,000 to fund the Adopt a Trail and Wildlife Trail Ambassador programs for 2021. The Adopt A Trail program includes twelve trails connected to the Town of Vail while the Wildlife Trail Ambassador program (launched in 2018) includes volunteers stationed at seasonally closed trails including North Trail, Son of Middle Creek, Buffehr Creek, and Two Elk. The increased funds will be used towards ground November 3, 2020 - Page 94 of 389 26 support through tools, training, marketing and promotional materials to communicate volunteer opportunities to educate the public about seasonal closures, leave to trace principals, and trail etiquette. As outdoor recreation has become more important during the COVID pandemic trail the need for maintenance and education has increased for Vail trails to remain world class. STAFF RECOMMENDATION: Staff recommends funding of $4,590 for Vail trail maintenance, 10% decrease from prior year, to be used on trails within or that border the Town of Vail. Funding for this will come from the Real Estate Transfer Tax Fund. The Adopt a Trail organization services trails that connect to our community that would otherwise have little to no maintenance. O. Vail Mountain Rescue Group (VMRG) CASH REQUEST: $17,420, $7,420 or 74.2% increase from prior year BACKGROUND INFORMATION: Vail Mountain Rescue Group is requesting a cash contribution of $17,420 to fund two clinics; a basic and an advanced rope rigging (technical rope rescue) clinic to take place during the summer of 2021. VMRG will hold two slots per class for interested Vail Fire employees. The training will cover 10 participants in each of the clinics for a total cost of $17,420. Two slots per class will be put on hold for interested Vail Fire participants. STAFF RECOMMENDATION: Staff recommends funding for one of the two rope rigging training classes for 8 VMRG members and 2 Vail Fire employees ($8,716). The town considers this organization part of emergency response in our area. P. Bright Future Foundation CASH REQUEST: $100,000 BACKGROUND INFORMATION: The Bright Future Foundation helps families and individuals affected by domestic violence and sexual assault with prevention, crisis intervention, counseling, emergency shelter, advocacy, and long-term healing services. Bright Future’s Foundation is requesting $100,000 to go towards the construction of the BrightHouse, a new emergency housing facility to provide safety and security for individuals and families fleeing abusive situations. The facility will be located in Gypsum and is estimated at a total cost $3,790,000. To date, the Bright Future Foundation has collected approximately $3,640,000 in commitment to go towards this project. They have received $250,000 from Eagle County and in-kind donations for building permits and construction fees from the Town of Gypsum. They plan to request funding from the Town of Avon and Beaver Creek Resort Company as well. STAFF RECOMMENDATION: Staff recommends a $50,000 contribution to go towards the construction of the BrightHouse contingent upon a $50,000 matching grant. Q. Vail Valley Partnership (VVP) CASH REQUEST: $12,500 (NEW) BACKGROUND INFORMATION: The Vail Valley Partnership is the regional community development organization, dedicated to the economic vitality of the Vail Valley. For 2021 the VVP has added a new signature program is called “Vail Valley Works”. “Vail Valley Works” aims to be the premier local source for professional development by establishing, training, and November 3, 2020 - Page 95 of 389 27 supporting a network of aware and knowledgeable citizens ready to take on the challenges of an ever-changing community. This will encompass the needs of our current and future workforce and actively engage our public, private, and nonprofit sector partners to provide the training, tools, resources, and programs to succeed post-COVID. Courses offered through the “Vail Valley Works” program include Community Leadership Academy, Emerging Leaders, Community Resiliency Bootcamp, along with an assortment of specialized courses. Funding requested of $12,500 will be used for a combination of marketing, speaker fees, sponsorships of individuals to participate in programming and operational costs. STAFF RECOMMENDATION: Staff recommended that the VVP apply for Education and Enrichment funding through the Commission on Special Events (CSE). The CSE has regularly funded several other professional development and leadership programs through this category. IN-KIND REQUESTS This category includes ice time at Dobson Arena, use of Donovan Pavilion/Grand View, parking passes/coupons and public works and police department services. R. Vail Mountaineer Hockey Club BACKGROUND INFORMATION: The Vail Mountaineer Hockey Club is requesting in-kind funding for 15 days at Dobson ice arena valued at $42,750. This includes 9 days for the Sportsmanship Tournament, 2 days for the Avalanche Alumni Weekend, 4 days for two small 3v3 shoot-out competitions. STAFF RECOMMENDATION: Staff recommends in-kind funding consistent with 2020 by providing 8 days of ice time (out of 15 requested) valued at $22,800, subject to approval and coordination with the Vail Recreation District for the ice time. If there are enough available days at Dobson remaining prior to this event, staff recommends providing the full amount of days. However, the Hockey Assn. will be responsible for hard costs for use of the Dobson Arena such as set-up, tear- down, cleaning and utilities. S. Ski & Snowboard Club of Vail BACKGROUND INFORMATION: The Ski & Snowboard Club of Vail has requested in-kind funding (valued at $11,400) for 4 days use of Dobson arena for their annual Vail Ski Swap. STAFF RECOMMENDATION: Staff recommends funding the in-kind request for four days (out of four requested) with appropriate approval and coordination with the Vail Recreation District. The Ski & Snowboard Club will be responsible for hard costs for use of the Dobson Arena such as set-up, tear-down, cleaning and utilities. T. Skating Club of Vail CASH REQUEST: $2,500 to be used for goody bags to all participants at the Vail Invitational competition. November 3, 2020 - Page 96 of 389 28 BACKGROUND INFORMATION: The Skating Club of Vail has requested in-kind funding of 10 days use of Dobson valued at $28,500. STAFF RECOMMENDATION: Staff recommends in-kind funding consistent with 2020 by providing 8 days of ice time (out of 10 requested) valued at $22,800 subject to approval and coordination with the Vail Recreation District. The Skating Club will be responsible for hard costs for use of the Dobson Arena such as set-up, tear-down, cleaning and utilities. However, if there are enough available days remaining prior to this event, staff recommends providing the full amount of days. Staff does not recommend funding participant goody bags. U. Small Champions, Inc. INKIND REQUEST: 60 parking vouchers to use on eight off peak Sundays during 2020-2021 ski season and use of the Welcome Center as a drop off and pick-up location on those eight Sundays. (valued at $1,800). STAFF RECOMMENDATION: Staff recommends in-kind funding consistent with 2020 by providing 54 parking vouchers to be used on winter Sundays, valued at $1,620. Staff also recommends the use of the Welcome Center as a drop-off and pick-up location for those Sundays. V. Special Olympics BACKGROUND INFORMATION: The Special Olympics is requesting an in-kind contribution of 50 parking vouchers valued at $1,500 to be used on each Sunday of training starting January 3, 2021 and going through the end of the ski season. STAFF RECOMMENDATION: Staff recommends in-kind funding consistent with 2020 by providing 46 parking vouchers for Lionshead structure only, with one-time entry/exit coupons valued at $1,380. W. Foresight Ski Guides BACKGROUND INFORMATION: Foresight Ski Guides is requesting two blue parking passes (valued at $2,500) and one pink parking pass (valued at $200) for the 2020 - 2021 ski season. Foresight provides parking to volunteer guides, half of which drive from Denver who need to be parked and ready to meet their visually impaired participants by 8:30am. Local guides usually take public transportation and/or carpool. Foresight provides challenging recreation opportunities to visually impaired participants (adults and children) and guides. STAFF RECOMMENDATION: Staff recommends providing two blue passes, as was approved in the past several years valued at $2,500. X. SOS Outreach BACKGROUND INFORMATION: SOS Outreach is requesting 25 parking vouchers (valued at $750) for the 2020/21 ski season to be used by program coordinators hauling gear to and from the mountain for the winter skiing and snowboarding programs for underserved youth. STAFF RECOMMENDATION: Staff recommends providing 25 parking vouchers for the 2020/21 ski season to be used by program coordinators, consistent with 2020. November 3, 2020 - Page 97 of 389 29 Y. Mind Springs Health BACKGROUND INFORMATION: Per 2010 lease terms at the Town Managers discretion: In-kind funding of $46,800 for rent, utilities and parking passes. STAFF RECOMMENDATION: Staff recommends providing 3 blue parking passes (valued at $3,750) for the 2020/21 ski season and waived rent and utilizes (valued at $43,050). November 3, 2020 - Page 98 of 389 CAPITAL November 3, 2020 - Page 99 of 389 Included in Project NarrativesNew ProjectProject Cost Increased And Moved to a Different YearProject Removed or Cost Reduction2020 2020Amended Forecast 2021 2022 2023 2024 2025 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035RevenueTotal Sales Tax Revenue: 16,800,000$ 22,300,000$ 22,300,000$ 24,530,000$ 26,983,000$ 29,681,270$ 32,649,247$ 34,281,709$ 35,995,795$ 37,795,585$ 39,685,364$ 41,669,632$ 43,753,114$ 45,940,769$ 48,237,808$ 50,649,698$ 53,182,183$ 2021 based on "Crisis" level (overall 40% decrease from 2019 actuals; flat with 2020 forecast); 2023-2025 includes 10% year over year growth with and 75/25 split; 2025 based on a 15% increase in sales tax; 2026-2035 based on 5% year over year increase Sales Tax Split between General Fund & Capital Fund68/32 68/32 80/20 80/20 75/25 75/25 75/25 62/38 62/38 62/38 62/38 62/38 62/38 62/38 62/38 62/38 62/38Sales Tax - Capital Projects Fund 5,376,000$ 7,136,000$ 4,460,000$ 4,906,000$ 6,745,750$ 7,420,318$ 8,162,312$ 13,026,926$ 13,678,784$ 14,362,322$ 15,079,986$ 15,834,008$ 16,625,731$ 17,457,040$ 18,329,915$ 19,246,433$ 20,208,778$ 2021 based on "Crisis" level and a reduced "split" of 20% to CPFUse Tax 1,800,000 1,800,000 2,250,000 2,200,000 2,244,500 2,289,890 2,336,188 2,383,412 2,431,580 2,480,711 2,530,826 2,581,942 2,634,081 2,687,263 2,741,508 2,796,838 2,853,275 2021 flat with 2020 plus Marriott Residence Inn, Park meadows and Elevate projects; 2022 flat with 2020; 2023-2023 based on 2% annual increaseFranchise Fee 190,000 190,000 193,800 197,676 201,630 205,662 209,775 213,971 218,250 222,615 227,068 231,609 236,241 240,966 245,785 250,701 255,715 1% Holy Cross Franchise Fee approved in 2019; 2022-2035 based on 2% annual increaseOther State Revenue 1,967,287 1,967,287 - --------------2020: $350K CDOT 50% grant for bus transportation management system (see corresponding expenditure for $700K below); 1.09M FASTER grant for electric bus charges; $525,287 CDOT bus grant;Lease Revenue164,067 164,067 164,067 164,067 164,067 172,270 180,884 180,884 180,884 189,928 189,928 189,928 199,424 199,424 199,424 199,424 199,424 Per Vail Commons commercial (incr. every 5 years); adjusted to remove residential lease revenue ($38K)Project Reimbursement79,676 79,676 1,500,000 --------------2020: $29,676 for traffic impact fee reimbursement from VVMC/Frontage Rd projects, $50K use of Holy Cross funds for Big Horn Rd Intermountain project; 2021: $1.5M from traffic impact fee from Vail Health for Vail Health/ Frontage Road ProjectTimber Ridge Loan repayment460,842 460,842 2,363,087 --------------2021: Payoff of TR Loan (originally budgeted to be paid off in 2028)Earnings on Investments and Other368,970 368,970 38,978 147,725 113,451 51,277 35,972 40,003 41,668 65,832 98,306 143,892 187,492 199,710 213,733 216,131 307,522 2021: 0.7% returns assumed on available fund balanceTotal Revenue 10,406,842 12,166,842 10,969,932 7,615,468 9,469,397 10,139,417 10,925,131 15,845,194 16,551,166 17,321,409 18,126,114 18,981,379 19,882,969 20,784,404 21,730,366 22,709,528 23,824,714 ExpendituresFacilitiesFacilities Capital Maintenance 502,917 502,917 523,500 489,500 615,000 469,500 450,000 463,500 477,405 491,727 506,479 521,673 537,324 553,443 570,047 587,148 604,762 2020: Includes $130.4K to complete TM residence upgrades; PW garage door replacements ($50K), transit station skylight replacement ($50K); In general this line item covers various repairs to town buildings including the upkeep of exterior (roofing, siding surfaces, windows, doors), interior finishes (paint, carpet, etc.), and mechanical equipment (boilers, air handlers, etc.); 2021: garage door replacements ($50K), PW boiler replacement ($20K), 2nd phase of transit center skylight replacement ($50K), Buzzard Park repairs ($41K); 2022: Fire Station interior paint ($35K), Library Skylight maintenance ($150K), PW roof repairs ($50K), Phase 3 of transit center skylight replacement ($50K); 2023: Fire Station II exhaust extraction system ($75K), library air handling replacement ($125), Bus barn gradient tube replacement ($50K); 2024: PW 30% roof replacement ($75K), Buzzard Park repairs ($75K), Buzzard Park roof repairs ($50K), transit office windows and doors ($25K), PW overhead garage door ($50K), PW carpet replacement ($50K)Municipal Complex Maintenance 1,011,750 500,000 255,000 335,000 205,000 260,000 250,000 257,500 265,225 273,182 281,377 289,819 298,513 307,468 316,693 326,193 335,979 2020: Includes $138.8K for municipal building upgrades, repairs, and maintenance; Comm Dec Remodel ($75K); Replace Admin building air handlers ($250K), Comm Dev roof replacement ($125K), Comm Dev interior flooring replacement ($25K), PD balcony repairs ($50K), PD boiler replacement ($45K), replace PD air handling units ($75K), replace PD rooftop units ($125K); 2021:Admin Upper level system installation ($175K), PD Stucco patching and painting ($40K), PD wood siding replacement ($30K); 2022: Replace HR heat system ($100K); 2020: PD locker room and restroom repairs ($50K), Comm Dev window replacement ($100K), Comm Dev interior wall and ceiling maintenance ($30K); 2023: Comm Dev boiler replacement ($100K), Comm Dev air handler replacement ($75K); 2024: PD roof replacement ($150K), PD boiler tube repairs ($50K); 3% annual increase 2025-2035Welcome Center/Grandview Capital Maintenance 94,704 94,704 100,000 25,000 25,000 50,000 25,000 25,750 26,523 27,318 28,138 28,982 29,851 30,747 31,669 32,619 33,598 2020: $56.7K for final bills for furniture replacement at the Grandview, $38K Annual Maint; 2021: $100K Furniture replacement in Vail Village Welcome Center; 2024: furniture upgrades ($50K); 3% annual increase 2026-2035Donovan Pavilion125,000 125,000 721,000 --------------2020: $5K to be used towards HVAC relocation design; 2020 includes $75K for design & planning of HVAC Replacement and relocation at Donovan Pavilion; 2021: Relocation of HVAC ($721K)Snowmelt Boilers500,000 500,000 500,000 500,000 500,000 -------- 500,000 ---2020-2023: Replacement of TRC 8 boilers (2 per year); 2032: Boiler Replacement placeholderPublic Works Shops Expansion2,403,325 2,403,325 17,200,000 --------------Expansion and remodel of the Public Works shop complex as outlined in an updated public works master plan (previously completed in 1994). The plan will ensure shop expansions will meet the needs of the department and changing operations; 2019-2020: Phase I includes demo and reconstruction of a two story streets building; retaining wall construction, new cinder building, relocation of the green house building, and a vertical expansion allowance for future building options. Proposed bond financing in 2021 included belowArabelle Snowmelt Boilers--- -190,000 ------------2023: Shared expense with Arrabelle for streetscape heat; Boiler replacementPublic Works Building Maintenance 300,000 300,000 - --------------2020: $300K to replace two HVAC units at Public WorksTotal Facilities4,937,696 4,425,946 19,299,500 1,349,500 1,535,000 779,500 725,000 746,750 769,153 792,227 815,994 840,474 865,688 1,391,659 918,408 945,961 974,339 ParkingParking Structures697,000 697,000 795,000 785,000 940,000 1,040,000 900,000 927,000 954,810 983,454 1,012,958 1,043,347 1,074,647 1,106,886 1,140,093 1,174,296 1,209,525 2020-2035: Various repairs including deck topping replacement, expansion joint repairs, ventilation, HVAC, plumbing and other structural repairsParking Entry System / Equipment 227,161 227,161 850,000 ------1,045,500 ------1,285,965 2020: $125.1K for additional on-foot parking payment kiosks; $102K late 2019 parking bill to upgrade parking system; 2022: Total cost estimated at $1.3M and includes parking system savings of $1.25K; RSES savings of $250K plus new funding of parking equipment ($850K) Red Sandstone Parking Structure (VRA)1,308,936 1,058,936 - --------------2020: $1.3M to complete New Red Sandstone Parking Structure. This project includes all landscaping and parking space monitoring system; Construction of 4 level parking structure at Red Sandstone Elementary school, with contributions from Vail Resorts ($4.3M) and Eagle County School District ($1.5M); Remainder to be reimbursed by VRAParking Structure Camera systems--- -------2,500,000 ------Installation of camera systems for both safety and vehicle counts at Vail Village and Lionshead to mirror new system at Red Sandstone (Deferred until 2029)Lionshead Parking Structure Landscape Renovations (VRA) 30,291 30,291 - --------------2020: complete landscaping at the Lionshead parking structure ($30.3K);Total Parking2,263,388 2,013,388 1,645,000 785,000 940,000 1,040,000 900,000 927,000 954,810 2,028,954 3,512,958 1,043,347 1,074,647 1,106,886 1,140,093 1,174,296 2,495,490 TransportationBus Shelters 230,000 230,000 30,000 30,000 30,000 30,000 30,000 30,000 30,000 30,000 30,000 30,000 30,000 30,000 30,000 30,000 30,000 Bus shelter annual maintenance; 2020 includes Lionshead transit center Westbound Bus shelterReplace Buses 6,811,642 6,811,642 - -6,000,000 2,200,000 ------9,400,000 8,600,000 11,100,000 --2020: Transfer total of $350K of savings (2019 savings of $261.6K and 2020 savings of $88.4K) to be used towards the town's portion of the bus transit management system; 7 buses for replacement at $905K each, plus 5 charging stations at $50K each, and $30K for additional power chargers; 2023: Replace 6 buses with electric buses; 2024: Replace 2 electric buses; 2031-2033: Bus replacement placeholders based on average lifeTOWN OF VAIL FIFTEEN YEAR BUDGETSUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCECAPITAL PROJECTS FUND 30 November 3, 2020 - Page 100 of 389 Included in Project NarrativesNew ProjectProject Cost Increased And Moved to a Different YearProject Removed or Cost Reduction2020 2020Amended Forecast 2021 2022 2023 2024 2025 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035TOWN OF VAIL FIFTEEN YEAR BUDGETSUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCECAPITAL PROJECTS FUNDBus Transportation Management System700,000 700,000 - ------1,000,000 ------1,200,000 2020: $700K for a new bus transportation mgmt. system. This includes a $350K 50% CDOT grant and $350K savings from "Replace Buses" project to upgrade bus transportation system; $350K CDOT grant; 2028: Replacement of bus mgmt. system based on 8 year life.Traffic Impact Fee and Transportation Master Plan Updates 30,000 30,000 300,000 --------------2020: Re-appropriate $30K to perform traffic counts; 2021: Update Vail transportation master plan pending the outcome of the West Vail Master PlanHybrid Bus Battery Replacement--165,000 ----360,000 ---540,000 -180,000 --2023: Scheduled replacement placeholder; Estimated life of 6 years; While batteries are passed their lifecycle replacement has not been needed as of yet; Electric bus chargers and electrical service rebuild 1,375,000 1,375,000 - --400,000-----400,000 - 600,000 ---2020: To construct electric bus charging station and electrical service infrastructure at Lionshead and Vail Village Transit centers; $1.1M in grant revenue will offset cost of this project; 2024,2030,2032: New charging station placeholders for additional electric buses added to fleetTotal Transportation9,146,642 9,146,642 495,000 30,000 6,030,000 2,630,000 30,000 390,000 30,000 1,030,000 30,000 970,000 9,430,000 9,230,000 11,310,000 30,000 1,230,000 Road and BridgesCapital Street Maintenance1,345,000 800,000 1,225,000 1,405,000 1,350,000 1,475,000 1,350,000 1,390,500 1,432,215 1,475,181 2,240,000 2,200,000 1,600,000 1,475,000 1,519,250 1,564,828 1,611,772 On-going maintenance to roads and bridges including asphalt overlays, patching and repairs; culverts; 2022/2023 includes asphalt and mill overlay ($575K); 2024 includes surface seal ($190K); asphalt mill overlay ($565K); 2029-2031 include large overlay projectsStreet Light Improvements 144,945 144,945 75,000 75,000 75,000 75,000 75,000 80,000 80,000 80,000 80,000 80,000 85,000 85,000 85,000 85,000 85,000 Town-wide street light replacement; Slifer Plaza/ Fountain/Storm Sewer 156,593 156,593 - --------------2020: Re-appropriate to continue repairs to Silfer Plaza fountain reconstruction and storm sewers ($157K)Neighborhood Bridge Reconstruction48,186 48,186 - --------1,000,000 ----1,000,000 2020: $28.2K for final Lupine Bridge repairs and Bridge Road bridge repair bills; 2030/2035: Placeholder for Bridge ReconstructionVail Health / TOV Frontage Road improvements 30,131 30,131 9,000,000 --------------2020: Complete design phase of Frontage Rd. improvements ($30.1K); 2021: VH plans for expansion; Improvements would span from LH Parking structure to Municipal building; $7.5M funded by VRA in 2021, Traffic impact fee ($1.5M), Timing of this project is pending the Civic Center Master PlanSouth Frontage Rd Lionshead Medians (VRA)--- ----6,000,000 ---------Improvements to the South Frontage Rd Medians in Liosnhead (VRA reimbursement)Neighborhood Bridge Repair48,186 48,186 - -1,500,000 --400,000---400,000 --- 400,000 -2023: Replace Bighorn Rd Bridge bridge rails and culvert headwalls ($800K); Repairs to Nugget Plan bridge rails to meet current safety standards ($350K); Replace Lupine Drive Bridge guardrail to meet current safety standards ($350K)Seibert Fountain Improvements358,000 358,000 - --------------2020: $358K for Fountain software system and valve upgrades at Seibert FountainNeighborhood Road Reconstruction321,840 321,840 1,500,000 -----1,000,000 -----1,000,000 --2020:East Vail major drainage improvements ($321.8K); 2021: East Vail road Major Drainage Improvements construction ($1.5M); 2027/2033: East Vail drainage improvements per drainage master planWest Lionshead Circle Crosswalks (VRA)75,000 75,000 - -----650,000 --------2020: $75K for crosswalk at Lionshead placeMill Creek Heated Walk100,580 100,580 - --------------2020: $100.6K for final project bills; TOV portion of 50/50 shared project with homeowners for heated sidewalk at Kendell Park/Mill Creek ($125K). This project will be managed by the HOA at an estimated total cost of $150K. East Vail Interchange Underpass Sidewalk--- -----500,000 --------2027: Request from the Planning and Environmental Commission to construct a pedestrian sidewalk beneath the East Vail interchange; pedestrian count study at the underpass is recommended to be completed before the start of this project. Project deferred from 2020 to 2027Vail Village Streetscape/Snowmelt Replacement--1,250,000 -1,500,000 1,500,000 -----------Replacement of 18 yr. old streetscape and snowmelt infrastructure in Vail Village Vail Road Sidewalk Construction--- ---650,000 ----------2025: Sidewalk construction on Vail Rd. between Beaver Damn and Forest Rd. Buffher Creek Rd Turn lane--100,000 1,000,000 -------------2021/2020: Add a turn lane along South Frontage Rd at Buffher Creek Rd to accommodate growing traffic needsEast Mill Creek Culvert Replacement--- ---650,000 ----------2025: Replace the metal pipe culvert from Vail Valley drive from Gold Peak to Manor VailSandstone Creek Culvert Replacement at Vail View--- ---650,000 ----------2025: Replace the metal pipe culvert at Sandstone Creek and Vail View DriveLionshead Streetscape/Snowmelt Replacement (VRA)--- -1,500,000 1,500,000 -----------2023-2024: Replacement of 18 yr. old streetscape and snowmelt infrastructure in LionsheadTotal Road and Bridge2,628,461 2,083,461 13,150,000 2,480,000 5,925,000 4,550,000 3,375,000 7,870,500 3,662,215 1,555,181 2,320,000 3,680,000 1,685,000 1,560,000 2,604,250 2,049,828 2,696,772 ContributionsChildren's Garden of Learning-Capital 52,500 52,500 20,000 20,000 20,000 20,000 20,000 20,000 20,000 20,000 20,000 20,000 20,000 20,000 20,000 20,000 20,000 2020: $20K Annual contribution for capital maintenance and improvements; $32.5K unused 2019 annual contribution for fence around front yard due to delays in CDOT easement;Total Contributions52,500 52,500 20,000 20,000 20,000 20,000 20,000 20,000 20,000 20,000 20,000 20,000 20,000 20,000 20,000 20,000 20,000 TechnologyTown-wide camera system22,000 22,000 22,000 22,000 22,000 22,000 100,000 25,000 25,000 25,000 25,000 25,000 25,000 25,000 25,000 25,000 25,000 $22K Annual maintenanceAudio-Visual capital maintenance 118,000 118,000 18,000 18,000 18,000 18,000 18,000 18,000 150,000 20,000 20,000 20,000 20,000 20,000 20,000 20,000 20,000 $18K annual maintenance / replacement of audio-visual equipment in town buildings such as Donovan, Municipal building, Grand View, LH Welcome Center; 2020: $100K Welcome Center video wall replacementDocument Imaging 50,000 50,000 50,000 50,000 50,000 50,000 50,000 100,000 50,000 50,000 50,000 100,000 50,000 50,000 50,000 50,000 50,000 Annual maintenance, software licensing, and replacement schedule for scanners and servers includes $2.5K for LaserficheSoftware Licensing 566,401 566,401 580,000 580,000 580,000 580,000 580,000 580,000 580,000 580,000 580,000 580,000 580,000 580,000 580,000 580,000 580,000 2020: $70.3K to complete asset mgmt. system; Annual software licensing and support for town wide systems; 2020 also includes Upgrade Microsoft products on all equipment; renewal of licenses; $3K per year increase from original 5 year plan due to additional software products;Hardware Purchases 187,723 187,723 50,000 50,000 50,000 50,000 50,000 50,000 50,000 50,000 50,000 50,000 50,000 50,000 50,000 50,000 50,000 2020: $12.7K for final workstation replacement bills; Time Clock Replacement ($125K); workstation replacements ($50K); 2021-2025: $50K for workstation replacements (20-25 per year)Website and e-commerce136,500 136,500 86,500 60,000 60,000 60,000 60,000 150,000 60,000 60,000 60,000 60,000 60,000 150,000 60,000 60,000 60,000 2020: $50K for new Vailgov.com website framework and website upgrades; Internet security & application interfaces; website maintenance $12K; Vail calendar $24K; domain hosting $15K; web camera streaming service $24KFiber Optics / Cabling Systems in Buildings150,000 150,000 500,000 50,000 50,000 50,000 50,000 500,000 50,000 50,000 50,000 50,000 50,000 50,000 500,000 50,000 50,000 2020: Fiber Optics Connection from Muni Building to West Vail fire station ($150K) ; 2021: Add additional fiber infrastructure to connect critical IT equipment locations including the Village parking structure; the Muni Building; LH Parking Structure; and the West Vail Fire Station ; 2022-2035: Repair, maintain & upgrade cabling/network Infrastructure $50K; Also includes placeholder for additional fiber infrastructure growthNetwork upgrades220,256 220,256 100,000 30,000 30,000 30,000 100,000 30,000 30,000 30,000 100,000 30,000 30,000 30,000 30,000 30,000 30,000 Computer network systems - replacement cycle every 3-5 years; 2020 Firewalls ($60K), External Wireless System ($50K), TOV Switches and Router Replacements/Upgrades ($90K)Data Center (Computer Rooms)1,088,840 1,088,840 30,000 30,000 30,000 30,000 30,000 30,000 100,000 30,000 30,000 30,000 30,000 30,000 30,000 500,000 30,000 2020: $1.1M to continue Data Center Remodel at Station 3 includes hyper-converged infrastructure (HCI) equipment $750K and Cooling/UPS system upgrade for data center in Muni building $128K; $30K annual maintenanceData Center equipment replacement and generator159,406 159,406 - --------------2020: Final bills to replace data center server infrastructure; upgrade and replace emergency generator to increase capacity Broadband (THOR)94,800 94,800 94,800 94,800 94,800 94,800 94,800 150,000 100,000 100,000 100,000 100,000 100,000 100,000 100,000 100,000 100,000 2020-2024: $94.8K annual broadband expenses, potential future revenuesBus Camera System 15,000 15,000 - -15,000 ------------$15K for Installation of software and cameras in buses;Business Systems Replacement180,000 180,000 30,000 - 30,000 - - 100,000 30,000 30,000 30,000 30,000 30,000 400,000 30,000 30,000 30,000 2020: $60K for new STR and sales tax system; Energy Mgmt. Software ($25K); Housing Database software ($40K); HR Performance mgmt. system ($55K); 2021 and 2023: $30K every other year for parking system upgrades; Total Technology2,988,926 2,988,926 1,561,300 984,800 1,029,800 984,800 1,132,800 1,733,000 1,225,000 1,025,000 1,095,000 1,075,000 1,025,000 1,485,000 1,475,000 1,495,000 1,025,000 Public Safety 31 November 3, 2020 - Page 101 of 389 Included in Project NarrativesNew ProjectProject Cost Increased And Moved to a Different YearProject Removed or Cost Reduction2020 2020Amended Forecast 2021 2022 2023 2024 2025 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035TOWN OF VAIL FIFTEEN YEAR BUDGETSUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCECAPITAL PROJECTS FUNDPublic Safety System / Records Mgmt. System (RMS) 113,000 113,000 50,000 50,000 50,000 50,000 50,000 50,000 50,000 50,000 50,000 50,000 50,000 50,000 50,000 50,000 50,000 2020:$63K for remaining two payments for PD SQL licensing; $50K Annual capital maintenance of "County-wide "Computer Aided Dispatch/Records Mgmt. System"; includes patrol car and fire truck laptops and software used to push information to TOV and other agencies; TOV portion of annual Intergraph software maintenance;Public Safety Equipment58,831 58,831 170,808 101,548 101,548 101,548 101,548 150,000 100,000 100,000 100,000 100,000 100,000 200,000 150,000 150,000 150,000 2020: $26K bullet proof vests (8) for Special Ops Unit (SOU); $5.8K replace handheld citation device with in car computer interface; $4.6K for "Stop Stick" tire deflation devices for patrol cars; $22.2K for an unmanned aircraft system (UAS), or drone with thermal detection for use by both police and fire. The cost also covers "pilot" training and maintenance; 2021: Replacement of body worn camera program and storage software mgmt. system, tasers, and holstersFire Safety Equipment10,800 10,800 25,000 99,000 --345,000 50,000 368,000 130,000 -175,000 ----400,000 2020: $2.8K for final equipment dryer bills; Confined space equipment $8K (reduced from $15K); 2021: Wildland personnel protection equipment ($25K) deferred from 2020; 2022: Potential legislative mandate to replace PPE with PFOA free PPE; 2025-2035: Placeholders for future fire equipment replacement and upgradesThermal Imaging Cameras8,000 8,000 - 12,000 -----15,860 --17,100 17,600 -18,650 -For the purchase of 3 cameras (2019,2020,2022) which will allow firefighters to see through areas of smoke, darkness, or heat barriers; 2028/2031/2032/2024: Placeholders for thermal camera replacementFire Station Alert System --- 230,000 - - - - - - - - - - - - - 2022: Fire Station Alerting System to improve response times. This system will work with the Dispatch system and the timing is being coordinated with Eagle River Fire. Deferred $198K from 2020Fire Truck Replacement --880,000 1,700,000 400,000 ----1,065,000 -1,129,000 -----2021: Replacement of Engine I purchased in 2011; 2022: Replacement of Ladder truck (aerial apparatus) purchased in 2000; 2023: Type 3 Truck (heavy wildland engine); 2028/2030 Replacement of Fire Engines based on vehicle lifeTotal Public Safety190,631 190,631 1,125,808 2,192,548 551,548 151,548 496,548 250,000 518,000 1,360,860 150,000 1,454,000 167,100 267,600 200,000 218,650 600,000 Community and Guest Service Children's Garden of Learning Facility--- ----6,000,000 ---------2026: New permanent Children's Garden of Learning facilityChildren's Garden of Learning Temporary Facility Relocation335,000 335,000 2,000,000 --------------2020: Design for temporarily relocation of the Children's Garden of Learning ($335K); 2021: Children's' Garden of Learning temporarily facility ($1.5M)Energy Enhancements223,847 223,847 - --------------2020: Electric car charges and infrastructure at various town locations and Holy Cross transformer ($223.8K)Pedestrian Safety Enhancements1,471,769 -- -----2,900,000 --------2027: Replacement of 40+ year old overhead lighting for Main Vail roundabouts and West Vail Roundabouts (approved by council on 7/5/16); project includes underground electrical enhancements for lighting ; $1.5M in 2020 will be reflected as savings and deferred in 2027.Civic Area Redevelopment 1,000,000 -- 1,000,000 -------------2020 Placeholder to explore outcomes of the Civic Center Master Plan such as feasibility studies / design will be reflected as savings in 2020 and deferred until 2022Underground Utility improvements496,670 496,670 - --------------2020: Re-appropriate $496.K plus additional $50K for Bighorn Rd and Intermountain projectGuest Services Enhancements/Wayfinding 36,120 36,120 - -150,000 ----1,200,000 --150,000 ----2020: Final bills for new street signs and accompanying light poles town-wideRockfall Mitigation near Timber Ridge42,568 42,568 - --------------2020: Final Rock fall mitigation near Timber RidgeVehicle Expansion 70,700 70,700 - -------------- 2020: 2 commander vehicles ($80K); Trailer for event cattle guards ($5K); 2020 includes $14.3K savingsCouncil Contribution: Children's Garden of Learning-Capital 52,500 52,500 20,000 20,000 20,000 20,000 20,000 20,000 20,000 20,000 20,000 20,000 20,000 20,000 20,000 20,000 20,000 2020: $20K Annual contribution for capital maintenance and improvements; $32.5K unused 2019 annual contribution for fence around front yard due to delays in CDOT easement;Total Community and Guest Service3,729,174 1,257,405 2,020,000 1,020,000 170,000 20,000 20,000 6,020,000 2,920,000 1,220,000 20,000 20,000 170,000 20,000 20,000 20,000 20,000 Total Expenditures25,937,418 22,158,899 39,316,608 8,861,848 16,201,348 10,175,848 6,699,348 17,957,250 10,099,178 9,032,223 7,963,952 9,102,820 14,437,435 15,081,145 17,687,751 5,953,734 9,061,601 Other Financing Sources (Uses)Debt Financing for Public Works shop--15,000,000 --------------Debt Service Payment--(1,200,000) (1,200,000) (1,200,000) (1,200,000) (1,200,000) (1,200,000) (1,200,000) (1,200,000) (1,200,000) (1,200,000) (1,200,000) (1,200,000) (1,200,000) (1,200,000) (1,200,000) Transfer from Vail Reinvestment Authority1,655,291 1,880,291 9,550,000 50,000 1,550,000 1,550,000 50,000 6,050,000 700,000 50,000 50,000 50,000 -----2020: LH landscape improvements ($30.3K), LH place crosswalk ($75K), Lionshead parking structure ($50K), Red Sandstone parking garage reimbursement ($1.5M); 2021: VH plans for expansion; Improvements would span from LH Parking structure to Municipal building; $7.5M funded by VRA in 2021; Lionshead Parking Structure $50K; 2023-2024: Lionshead streetscape/snowmelt replacementTransfer to RETT Fund(3,000) (3,000) - --------------Use of faculty capital savings for Sunbird park contractTransfer to Housing Fund (2,500,000) (2,500,000) (2,500,000) (2,500,000) (2,500,000) (2,500,000) (2,500,000) (2,500,000) (2,500,000) (2,500,000) (2,500,000) (2,500,000) (2,500,000) (2,500,000) (2,500,000) (2,500,000) (2,500,000) Transfer to Housing Fund; 1.5M per year; Revenue Over (Under) Expenditures (16,378,285) (10,614,766) (7,496,676) (4,896,380) (8,881,951) (2,186,431) 575,783 237,944 3,451,989 4,639,186 6,512,162 6,228,559 1,745,534 2,003,259 342,614 13,055,794 11,063,112 Beginning Fund Balance39,215,082 39,215,082 28,600,316 21,103,641 16,207,261 7,325,311 5,138,880 5,714,663 5,952,607 9,404,596 14,043,782 20,555,944 26,784,503 28,530,037 30,533,295 30,875,910 43,931,704Ending Fund Balance22,836,797 28,600,316 21,103,641 16,207,261 7,325,311 5,138,880 5,714,663 5,952,607 9,404,596 14,043,782 20,555,944 26,784,503 28,530,037 30,533,295 30,875,910 43,931,704 54,994,816 32 November 3, 2020 - Page 102 of 389 Included in Project NarrativesNew ProjectProject Cost Increased And Moved to Future YearIncludes 2020 Projects Deferred to 2021Project Removed20202020Amended Forecast 2021 2022 2023 2024 2025 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035RevenueReal Estate Transfer Tax 6,300,000$ 8,000,000$ 7,000,000$ 7,140,000$ 7,282,780$ 7,428,446$ 7,577,003$ 7,728,531$ 7,883,089$ 8,040,739$ 8,201,542$ 8,365,561$ 8,532,860$ 8,703,505$ 8,877,563$ 9,055,102$ 9,236,192$ 2020: flat with 2019 budget and 17.6% decrease from 2018; 2021 flat with 2021; 2023-2035: 2% annual increaseGolf Course Lease168,317 168,317 170,000 171,700 173,417 175,151 176,903 178,672 180,458 182,263 184,086 185,926 187,786 189,664 191,560 193,476 195,411 Annual lease payment from Vail Recreation District; annual increase will be based on CPI; New rate effective 2020 with lease signed in 2019; Rent income funds the "Recreation Enhancement Account" belowIntergovernmental Revenue500,000 500,000 20,000 20,000 20,000 20,000 20,000 20,000 20,000 20,000 20,000 20,000 20,000 20,000 20,000 20,000 20,000 2020: Re-appropriate $150K reimbursement from Eagle County and $1M from ERWSD (less $700K for cost savings) for the restabilization of Dowd Junction; Re-appropriate $30K fishing is fun grant; $20K lottery proceeds; 2022-2035 $20K lottery proceedsProject Reimbursements20,000 20,000 - - - - - - - - - - - - - - - 2020: $20K reimbursement for WestHaven stormwater filtration upgrades from Grand HyattDonations37,544 37,544 - - - - - - - - - - - - - - - 2020: $37.5K unused donation from East West partners for Ford Park art spaceRecreation Amenity Fees10,000 10,000 10,000 10,000 10,000 10,000 10,000 10,000 10,000 10,000 10,000 10,000 10,000 10,000 10,000 10,000 10,000 Earnings on Investments and Other102,849 102,849 48,208 16,986 19,304 37,922 54,743 62,858 72,689 93,027 111,109 133,560 152,372 168,446 195,291 222,042 249,704 2021 $32K Clean Up Day ; 2021-2035: 0.7% interest rate assumedTotal Revenue7,138,710 8,838,710 7,248,208 7,358,686 7,505,501 7,671,519 7,838,648 8,000,060 8,166,237 8,346,029 8,526,736 8,715,047 8,903,018 9,091,615 9,294,414 9,500,620 9,711,307 ExpendituresManagement Fee to General Fund (5%)315,000 400,000 350,000 357,000 364,139 371,422 378,850 386,427 394,154 402,037 410,077 418,278 426,643 435,175 443,878 452,755 461,810 5% of RETT Collections - fee remitted to the General Fund for administrationWildlandForest Health Management291,786 291,786 230,592 235,182 239,900 244,700 249,600 254,600 259,700 264,900 270,200 275,600 281,100 286,700 292,400 298,200 304,200 Operating budget for Wildland Fire crew; 2019 Added .5 FTE for wildland lead; Extra month of wildland crew to facilitate bighorn sheet habitat improvement project ($12.9K); 2020 amended includes a 10% operating reduction; 2021 flat with 2020 amended; 2022-2035 2% increaseWildland Fire Equipment- - - - - - - - 13,000 53,800 - - - - - - - 2026: Fire shelters; 2027: Wildland hose; 2028: VHF radio replacementWildland Fire Shelter- - - 17,500 - 17,000 - - - - - - - - - 2024: To purchase a wildland shelter safety deviceTotal Wildland291,786 291,786 230,592 235,182 239,900 262,200 249,600 271,600 272,700 318,700 270,200 275,600 281,100 286,700 292,400 298,200 304,200 ParksAnnual Park and Landscape Maintenance1,552,477 1,552,477 1,673,255 1,673,255 1,706,720 1,740,855 1,775,672 1,811,185 1,847,409 1,884,357 1,922,044 1,960,485 1,999,695 2,039,689 2,080,482 2,122,092 2,164,534 Ongoing path, park and open space maintenance, project mgmt.; Town Trail Host volunteer program ($16,000), “Clean-up after your K-9” media campaign ($2,000), and a planning effort with the USFS to generate long-term solutions ($30,000). 2020 includes also includes $4K for two new trail host E-Bikes and $26K for entertainment infrastructure at Ford Park: 10% operating cuts and 0% merit remainder of year; 2021 flat with 2020 original; 2022-2035 2% increasePark / Playground Capital Maintenance175,108 175,108 125,000 125,000 125,000 125,000 125,000 127,500 127,500 127,500 130,050 130,050 132,651 132,651 135,304 135,304 138,010 2020: Annual maintenance items include projects such as playground surface refurbishing, replacing bear-proof trash cans, painting/staining of play structures, picnic shelter additions/repairs, and fence maintenance and a 2019 re-appropriate of $50.1K for small park projects; 2021 flat with 2020 original Rec. Path Capital Maint140,000 140,000 85,000 85,000 85,000 85,000 85,000 86,700 86,700 88,434 88,434 90,203 90,203 92,007 92,007 93,847 93,847 $85K for annual Capital maintenance of the town's recreation path system; $50K replacement of wood slats on Nature Center/Ford Park bridgeTree Maintenance65,000 65,000 75,000 75,000 75,000 75,000 75,000 85,000 85,000 85,000 85,000 85,000 85,000 95,000 95,000 95,000 95,000 On going pest control, tree removal and replacements in stream tract, open space, and park areasStreet Furniture Replacement152,469 152,469 85,000 85,000 85,000 85,000 85,000 86,700 86,700 86,700 86,700 88,434 88,434 88,434 90,203 90,203 90,203 2020 includes Summer bike coral in parking structure ($32.5K), contract to assess pedestrian bridge ($15K); Additional 12 space bike racks near Amphitheater restroom/concessions building, school house and fields/concessions ($30K)Covered Bridge Pocket Park Rehabilitation82,088 82,088 - - - - - - - - - - - - - - - 2020: $82.1K to complete Pocket Park rehabilitationStephens Park Safety Improvements453,306 453,306 - - - - - - - - - - - - - - - 2020: $453.3K for Stephens Park safety improvementsFord Park Improvements & Fields 54,636 54,636 - - - - - - - - - - - - - - - 2020: $54.6K to complete Ford Park landscaping improvementsVail Transit Center Landscape107,133 107,133 - - - - - - - - - - - - - - - 2020: Completion of landscaping at Vail transit centerSunbird Park Fountain Repairs123,000 123,000 - - - - - - - - - - - - - - - 2020: Repairs to fountain feature; requires excavation to get to leaking pipe; currently unable to run main center fountainFord Park Enhancement: Priority 3 Landscape area75,000 75,000 - - - - - - - - - - - - - - - 2020: Landscape playground/basketball berm, softball area, frontage rd. & east berms, below tennis courtsFord Park: Synthetic Turf Replacements- - - - 410,000 - - - - - - - - - - - - 2023: Scheduled replacement of synthetic turf based on 7 year life expectancyFord Park Lower Bench Turf/Irrigation- - - - - 300,000 - - - - - - - - - - - 2024: Replacement of worn turf grass area and inefficient irrigation systemFord Park Playground Improvements- - 200,000 - - - - 300,000 - - - - - - - - - ADA upgrades, and replacement of a safety net ($200K); 2026: Renovation of Western half wooden structure from mid 1980's ($300K)Playground/Park Roofing Replacements- - 75,000 - - - - - - - - - - - - - - 2021: Replacing cedar shake roofs at Ford Park, Ellefson Park, and Buffeher Creek Park to address fire safetyFord Park Picnic Shelter- - - - - - 350,000 - - - - - - - - - 2025: Replace Ford Park picnic shelterPlayground Restroom Replacements- - - - - - - 300,000 - 300,000 - 300,000 Replace the three remaining modular restroom buildings at Bighorn Park (2026), Red Sandstone (2028), and Stephens Park (2030)Ford Park: Parking lot entry reconfiguration- - 400,000 - - - - - - - - - - - - - - 2021: Parking lot reconfiguration to improve turning and queuing characteristics of the parking lot entry due to safety and operation efficienciesKindel Park/Mill Creek- - 175,000 - - - - - - - - - - - - - - 2021: Improvements to heavily worn stream tract between Hanson Ranch Rd and Pirateship parkDonovan Park Improvements- - - 115,000 - 400,000 - - - - - - - - 2023: Replacement of decks 2027: Wood structure renovationWillow Park Drainage Improvements- - - - - - 125,000 - - - - - - - - - - 2028: Improvements to drainage and inefficient irrigation systemBig Horn Park Improvements- - 55,000 - - - - - - - 150,000 - - - - - - 2021: Safety Improvements to Bighorn park including stairway/handrails and resurfacing near picnic tables and grills ($55K); 2019: Renovation of park wooden structure ($150K)Red Sandstone Park Picnic Shelter- - - - - 75,000 - - - - - - - - - - - 2021: Modest 12'x12' shelter near volleyball court deferred from 2022-2024Pirateship Park Improvements- - - 50,000 - - - - - 250,000 - - - - - 2023: Replace wood siding and add climber 2030: Play structure renovation ($50K)Buffehr Creek Park Safety Improvements- - - - - - 350,000 - - - - - - - - - - 2025: Replacement 20-yr old "catalog" playground equipment with custom build deferred from 2022 to 2025 ($350K)Buffehr Creek Park picnic shelter- - - - - - 75,000 - - - - - - - - - - 2025: 15'x 25' shelter at existing picnic area deferred from 2022 to 2025 ($75K)Ellefson Park Safety Improvements- - - - - 300,000 - - - - - - - - - - - 2024: Replacement 15-yr old "catalog" playground equipment with custom build ($300K)Total Parks2,980,217 2,980,217 2,948,255 2,043,255 2,651,720 2,785,855 3,045,672 2,797,085 2,633,309 2,571,991 2,462,228 2,904,172 2,395,982 2,447,780 2,492,996 2,536,445 2,581,593 Rec Paths and TrailsVail Valley Drive Path Extension: Ford Park to Ptarmigan50,000 50,000 - - - - - - - - - - - - - - - 2020: $50K to strip and design future improvementVail Valley Drive Path Extension: Ptarmigan West to GC Mtn Building50,000 50,000 - - - - - - - - - - - - - - - 2020: $50K to strip and design future improvementAdvisory Bike Lanes on Vail Valley Drive- - 75,000 - - - - - - - - - - - - - - 2021: Add an advisory bike lane on Vail Valley DriveGore Valley Trail Bridge Replacement10,000 10,000 40,000 - 400,000 - - - - - - - - - - - - 2020-2021: Design and planning for Gore Valley Trail Bridge replacement; 2023: Bridge replacements ($400K)Gore Valley Trail Realignment 267,182 267,182 - 1,800,000 - - - - - - - - - - - - - 2020: $67.2K for Gore Valley trail re-alignment design plus $200K moved forward from 2021; 2023: $1.8M for construction to realign Gore Valley Trail- cost share with Vail ResortsEast Vail Interchange Improvements290,284 290,284 - -- - - - - - - - - - - - - 2020: $290.3K to continue East Vail interchange projectDowd Junction repairs and improvements701,437 701,437 98,563 - - - - - - - - - - - - - - 2020-2021: Continue Re-stabilization of Dowd Junction path ($2.1M); Repairs to culverts, drainage, and preventative improvements; project in cooperation with Eagle River Water and Sand (ERWSC); offset with reimbursement of $150K reimbursement from Eagle County and $300K reimbursement from ERWSD; $1.4M cost reductionGore/Deluge Lake Trailhead Parking/Restroom- - - - - - 400,000 - - - - - - - - - - Improvements to the Gore Creek/Deluge Lake trailhead to improve parking, safety, traffic flow and addition of a restroom facilityGore Valley Trail Fence Replacement at Dowd Junction- - 50,000 - - - - - - - - - - - - - - 2021: Replace wood fence along Gore Valley Trail in Dowd Junction in conjunction with CDOT wildlife fence projectGore Valley Trail Reconstruction 25,000 25,000 - - 80,000 - 80,000 - 80,000 - 80,000 - 80,000 - 80,000 - 80,000 2020: $25K to complete Gore Valley Trail Reconstruction between W. Vail Conoco and Donovan Pavilion includes revegetation along West trail near Donovan Pavilion;East Vail Interchange Trailhead parking lot expansion- - - 200,000 - - - - - - - - - - - - 2022: Expanded parking lot at East Vail Interchange trailheadPedestrian Bride Reconstruction- - - - - - 400,000 - - 400,000 - - 400,000 - - 400,000 - 2025-2034: Systematic replacements of 8 pedestrian Vail bridges ($400K each)Bike Path Signage- - - 30,000 75,000 - - - - - - - - - - - - 2022-2023: Bike Path Signage: Enhancement of existing trail signage to improve etiquette, safety and wayfindingBooth Lake Trailhead Parking Restroom- - - 350,000 - - - - - - - - - - - - - 2020: Improvements to the parking area at the Booth Lake Trailhead. Addition of a permanent restroom facility to replace port‐o‐letsBighorn Trailhead improvements- - - - - - - - - 250,000 - - - - - - - 2028: Improvements to the parking area at the Bighorn Trailhead to include acquisition of easements, improved trail entry, additional parking spTOWN OF VAIL FIFTEEN YEAR BUDGETSUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCEREAL ESTATE TRANSFER TAX 33November 3, 2020 - Page 103 of 389 Included in Project NarrativesNew ProjectProject Cost Increased And Moved to Future YearIncludes 2020 Projects Deferred to 2021Project Removed20202020Amended Forecast 2021 2022 2023 2024 2025 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035TOWN OF VAIL FIFTEEN YEAR BUDGETSUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCEREAL ESTATE TRANSFER TAX Pitkin Lake Trailhead parking- - - - - - - - - - - 250,000 - - - - - 2030: Improvements to the parking area at the Pitkin Lake Trailhead to include new restroom facilityNorth Recreation Path- Sun Vail to Pedestrian Bridge233,380 233,380 - - - - - - - - - - - - - - - 2020: $233K for North Recreation Bike Path reconstruction on North Frontage road between Sun Vail and the pedestrian Bridge to coincide with the Red Sandstone parking garage projectTotal Rec Paths and Trails1,627,283 1,627,283 263,563 2,180,000 755,000 - 880,000 - 80,000 650,000 80,000 250,000 480,000 - 80,000 400,000 80,000 Recreational FacilitiesNature Center Operations90,000 90,000 90,000 90,000 90,000 90,000 90,000 95,000 95,000 95,000 95,000 95,000 95,000 100,000 100,000 100,000 100,000 Nature Center operating costs including $75K Walking Mountains contract and $15K for maintenance and utilitiesNature Center Capital Maintenance145,292 145,292 5,165 38,690 - 8,064 - - - - - - - - - - - 2020: Wood siding and trim ($9.5K), window replacement ($10.3K), exterior door repairs ($7.6K); steep slope roofing replacement ($27.5K); signage ($17.2K), paths and walkways ($6.9K), timber stairway ($12.2K), shade structure reconstruction ($36.0K); 2021: replace benches and chairs ($5.2K); 2022: wood siding and trim repairs ($11.4K), open rail fencing replacement ($13.4K);2024: path and walkway repairs ($8.1K)Nature Center Redevelopment383,522 383,522 - 4,000,000 - - - - - - - - - - - - - 2020: $383.5K for further planning and design for a nature center remodel; 2022: Placeholder for new Nature Center buildingRecreation Facility Maintenance25,000 25,000 25,000 25,000 25,000 25,000 25,000 25,000 25,000 25,000 25,000 25,000 25,000 25,000 25,000 25,000 25,000 2020: Annual $25K for general RETT facility maintenanceGolf Clubhouse & Nordic Center33,824 33,824 - - - - - - - - - - - - - - - 2020: Final art purchases for Clubhouse and Nordic Center; art budget was 1% of original project budgetLibrary Landscape and reading area- - - 100,000 - - - - - - - - - - - - - 2022: Exterior landscaping and site work enhancements for an outdoor reading areaTotal Recreational Facilities677,638 677,638 120,165 4,253,690 115,000 123,064 115,000 120,000 120,000 120,000 120,000 120,000 120,000 125,000 125,000 125,000 125,000 EnvironmentalEnvironmental Sustainability475,962 475,962 547,920 547,920 558,878 558,878 570,056 570,056 581,457 581,457 593,086 593,086 604,948 604,948 617,047 617,047 629,388 Annual operating expenditures for Environmental department (4 FTEs); includes $40K for Clean up day, professional dues to organizations such as CC4CA, Climate Action Collaborative, etc. 2020 Energy Coordinator FTE requested; 10% reduction in operating expense and 0% merit impactRecycling and Waste Reduction Programs217,545 217,545 122,500 122,500 122,500 122,500 122,500 128,625 128,625 128,625 135,000 135,000 135,000 141,750 141,750 141,750 145,000 2021: Green Team ($2.5K), Eagle County Recycling Hauls ($25K), Zero Hero ($25K), Actively Green ($40K); Recycling Education ($30K); 2020: $10K to continue recycled art project; Reclass $7.5 Recycling Education from energy and transportation to Recycling Programs project code, new request $10K for single haul consultant; Love Vail website improvement ($30K); ; Annual expenditures: Green Team ($2.5K); Eagle County recycling hauls (reimbursed) $(25K); Zero Hero recycling at events ($25K); Actively Green contract ($40K); Recycling compliance, education, public art and compost pilot ($30K); 2019: Love Vail Phase website $100K, Waste Education $34.5K, Green Team $2.5K, Recycling and Compost $25K, Zero Hero $25K;Ecosystem Health225,913 225,913 233,500 133,500 73,500 73,500 73,500 73,500 73,500 73,500 73,500 73,500 73,500 73,500 73,500 73,500 73,500 2021: Wildlife Forum ($2.5K), CC4CA ($3K); Biodiversity Study ($50K), Sustainable Destination ($30K), Trees for Vail ($5K), USFS Forest Service Ranger Program ($33K); Wildlife Habitat Improvements ($100K) 2020: CC4CA Retreat - host community ($3K); Sustainable Destination contract ($30K); Trees for Vail $5K; Strategic Plan completion and phase I rollout ($10K); Biodiversity study as outcome of open lands plan ($50K); Forest Ranger program ($33K); wildlife habitat improvements ($100K); 2019: Wildlife habitat program (NEPA study, field work) ($75K); Front Range Program $33K, Trees for Vail $5K, Sustainable Destination Contract $30k, CC4C Retreat $2.5K, Annual Wildlife Forum $2K; 2021: includes $45.9K for NEPA Bighorn sheet improvements project (2020 deferral)Energy & Transportation72,500 72,500 72,500 47,500 47,500 47,500 47,500 47,500 47,500 47,500 47,500 47,500 47,500 47,500 47,500 47,500 47,500 2021: Continue E-Bike pilot program ($25K), Energy Smart Partnership ($40K), Sole Power ($7.5K) 2020: E-bike pilot program research ($25K); Annual expenditures: Energy Smart Colorado partnership contract ($40K); Sole Power coordination ($7.5K); 2021-2024: Energy Smart Partnership contract ($40K), Sole Power (7.5K)Streamtract Education/Mitigation81,800 81,800 50,000 50,000 50,000 50,000 50,000 55,000 55,000 55,000 55,000 55,000 55,000 60,000 60,000 60,000 60,000 2020: $50K annual streamtract education programming such as "Lunch with Locals", landscape workshops, City Nature Challenge and storm drain art; 2020 includes $31.8K for project Re-wildWater Quality Infrastructure250,000 250,000 1,750,000 - - - - - - - - - - - - - - 2020: Continue water quality improvement to Gore Creek; Stormwater site specific water and water quality construction projects as part of "Restore the Gore"; 2021: $1.0M plus $750K deferred from 2020 Streambank Mitigation680,782 680,782 200,000 100,000 100,000 100,000 - - - - - - - - - - - 2020-2024 Continuation of Riparian Site specific construction projects for Water Quality Strategic Action Plan ($648.3K) includes 2018 grant awards continued in 2020 for GoCo grant ($39K) and Fishing is Fun grant ($30K)- See carryforward of grant revenue above.Gore Creek Interpretive Signage152,450 152,450 - - - - - - - - - - - - - - - 2020: $71.5K for Phase I of Gore Greek Interpretive signage (design); $81K for phase II of Gore Creek Interpretive Signage includes installation of "story stations" and interpretive picnic table tops.PW Solar Project- - 1,100,000 - - - - - - - - - - - - - - 2021: Installation of solar panels at Public Works Shops deferred from 2020Open Space Land Acquisition- - 500,000 250,000 250,000 250,000 250,000 250,000 250,000 250,000 250,000 250,000 250,000 250,000 250,000 250,000 250,000 2022-2025: $250K annual set aside for purchase of open space; 2021 includes additional $250K deferred from 2020Total Environmental2,156,952 2,156,952 4,576,420 1,251,420 1,202,378 1,202,378 1,113,556 1,124,681 1,136,082 1,136,082 1,154,086 1,154,086 1,165,948 1,177,698 1,189,797 1,189,797 1,205,388 ArtPublic Art - Operating130,771 130,771 101,153 103,176 105,240 107,344 109,491 112,776 116,159 119,644 123,233 126,930 130,738 134,660 138,700 142,861 147,147 Art in Public Places programming and operationsPublic Art - General program / art60,000 60,000 598,022 60,000 60,000 60,000 60,000 60,000 60,000 60,000 60,000 60,000 60,000 60,000 60,000 60,000 60,000 To purchase sculptures, artwork, art programs and events; remainder is re-appropriated each year to accumulate enough funds.2021: $60K for annual art programs and $538K 2020 deferral of accumulated funds Public Art - Winterfest56,094 56,094 30,000 30,000 30,000 30,000 30,000 30,000 30,000 30,000 30,000 30,000 30,000 30,000 30,000 30,000 30,000 2020: $24.1K for Winterfest, $2K for damaged ice sculpture reimbursement; Winterfest $30K per yearArt Space37,544 37,544 - - - - - 2019: Design phase for Ford Park art space- see corresponding donation from East West aboveTotal Art284,409 284,409 729,175 193,176 195,240 197,344 199,491 202,776 206,159 209,644 213,233 216,930 220,738 224,660 228,700 232,861 237,147 CommunityCouncil Contribution: Betty Ford Alpine Garden Support71,094 71,094 63,985 71,094 71,094 71,094 72,516 72,516 72,516 73,966 73,966 73,966 75,446 75,446 75,446 76,954 76,954 Annual operating support of the Betty Ford Alpine Gardens; annual increase to follow town's general operating annual increaseCouncil Contribution: Eagle River Watershed Support40,000 40,000 36,000 40,000 40,000 40,000 40,800 40,800 40,800 41,616 41,616 41,616 42,448 42,448 42,448 43,297 43,297 Annual support of the Eagle River Watershed Council programs Council Contribution: Adopt A Trail5,100 5,100 4,590 - - - - - - - - - - - - - - Adopt A Trail Council Contribution for trails in or bordering the TownCouncil Contribution: Eagle Valley Land Trust- - 5,000 - - - - - - - - - - - - - - Betty Ford Alpine Garden - Capital Contribution- - 20,000 - - - - - - - - - - - - - - Contribution request to repair ADA pathways ($6K) and upgrade irrigation system ($19K)Total Contributions116,194 116,194 129,575 111,094 111,094 111,094 113,316 113,316 113,316 115,582 115,582 115,582 117,894 117,894 117,894 120,252 120,252 VRD-Managed Facility ProjectsRecreation Enhancement Account541,665 541,665 170,000 171,700 173,417 175,151 176,903 178,672 180,458 182,263 184,086 185,926 187,786 189,664 191,560 193,476 195,411 Annual rent paid by Vail Recreation District; to be re-invested in asset maintenance ($168,317), This amount will not be spent in 2020, but not removing because this account reserve is a term of the lease with VRDGolf Clubhouse- - 20,260 - - 12,751 86,306 47,745 - 22,591 - - 44,402 13,865 - - - 2021: Wood Trim repairs ($20.2K); 2024: Roof maintenance ($12.8K); 2025: Circulation Pumps ($83.3K); 2026: Clubhouse wood stucco and trim ($47.8K)Athletic Field Restroom/Storage Building- - - - 1,000,000 - - - - - - - - - - - 2023: Placeholder for the replacement of existing restroom/concession with new 2000 sq. ft. restroom/storage buildingGolf Course - Other 722,509 722,509 135,482 41,273 31,295 2,484 - 178,867 3,781 23,887 - 62,787 1,028,303 44,784 - - - 2020: $227K to complete reconstruction of maintenance building, parking and asphalt repairs, and drainage improvements; 2020: chain link-netting hybrid safety fence ($230K); complete asphalt repairs ($75K); repair wood trim on maintenance building ($25.8K), privacy fence repairs($2.2K), replace roof ($161.2K); 2021:course streambank restoration ($73.8K), maintenance building, HVAC unit ($17.7K), maintenance building heater ($8.9K), maint. building furnace ($9.8M); 2022: VRD shared cost for 1st hole Timber Path planking ($38.0K), asphalt repairs ($3.3K); 2023: Clubhouse walkways($12.4K); Clubhouse drain pans ($18.9K); 2024: Maintenance privacy repairs ($2.5K); 2031 includes storage building infrastructureDobson Ice Arena161,023 161,023 486,861 - 53,862 16,127 92,105 84,440 90,755 10,127 305,856 44,296 120,873 126,428 278,141 - - 2020: Reappropriate to complete pavers and roof repairs ($161K); 2021: Changing Rooms ($78.8), windows replacement ($74.3), heat pumps ($6.3K), restroom remodel ($78.7K), rebuild of electrical system ($144.2K), boiler room upgrades ($55K), steel gate ($14.3K), exterior lighting ($22.9), exterior wood trim ($9.3K); Repairs to exterior doors ($5.5K); exhaust stack repairs ($2.9K); 2023: grading and drainage repairs ($9.3K), rockwall repair ($15K), brick paver repairs ($16.9K), central air upgrades ($12.5K); 2024: Wood trim repairs ($10.4), chemical feed system repairs ($5.6K); 2025: Boiler and circulation system ($59.3K), Water filtration issues ($21.2K); Hot water storage tank ($29.5K)34November 3, 2020 - Page 104 of 389 Included in Project NarrativesNew ProjectProject Cost Increased And Moved to Future YearIncludes 2020 Projects Deferred to 2021Project Removed20202020Amended Forecast 2021 2022 2023 2024 2025 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035TOWN OF VAIL FIFTEEN YEAR BUDGETSUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCEREAL ESTATE TRANSFER TAX Ford Park / Tennis Center Improvements163,467 163,467 - 16,797 21,137 - 41,581 1,090,053 10,588 - - 16,529 17,024 53,831 22,804 - - 2020: $72K for replace gutters ($10.0K), Stain wood siding of concessions ($6.0K) and restrooms ($6.0K), restroom remodel (50K); Repair exterior doors ($9.6K); replace furnace, hot water tank, baseboards ($47.8K), replace windows ($24K); Pickleball Feasibility Study ($10K); 2022: Wood Siding ($3.9K); Concession/Restroom siding ($12.9K); Drainage ($13.3K); Exterior Doors ($4.6K); 2025: Wood siding and windows ($41.6K); 2026 includes a rebuild of tennis courts, retaining walls, and court fencingAthletic Fields 6,000 6,000 109,716 123,510 - 8,708 76,991 - 19,512 - 4,012 8,925 - 13,182 9,753 - - 2020: $11.7K for sealcoat and crack fill in parking lot; 2021: Coat exterior gypsum board ($3.7K), Repaved parking lot ($8K), Irrigation System ($100K) 2022: Grading and drainage repairs ($136.9K), paint wood trim ($4.5K), paint wood structure ($6.8K); 2024: Asphalt parking lot repairs ($8.7K); 2025: asphalt parking lot ($77K)Gymnastics Center258,608 258,608 - 47,550 - - 109,928 - - - - 254,539 - - - - - 2020: $258.6K for the installation of a new cooling system; 2021: Restroom remodel ($42.6K); 2025: Furnace ($20.9K), Elevator ($20.9K); waterproof roof ($62.4K); signage and rd. access ($27.1K); concrete stairs and walkways (3.0K)Total VRD-Managed Facility Projects 1,853,271 1,853,271 922,319 400,831 1,279,711 215,222 583,814 1,579,777 305,096 238,868 493,954 573,003 1,398,387 441,754 502,259 193,476 195,411 Total Expenditures10,302,751 10,387,751 10,270,064 11,025,648 6,914,182 5,268,579 6,679,298 6,595,661 5,260,816 5,762,904 5,319,361 6,027,651 6,606,692 5,256,661 5,472,924 5,548,786 5,310,800 Other Financing Sources (Uses)Transfer from Capital Project Fund3,000 3,000 - - - - - - - - - - - - - - - Revenue Over (Under) Expenditures(3,161,041) (1,546,041) (3,021,855) (3,666,962) 591,320 2,402,940 1,159,349 1,404,399 2,905,420 2,583,125 3,207,375 2,687,396 2,296,325 3,834,954 3,821,491 3,951,833 4,400,507 Beginning Fund Balance14,675,979 14,675,979 11,514,938 8,493,083 4,826,121 5,417,441 7,820,381 8,979,730 10,384,129 13,289,550 15,872,675 19,080,050 21,767,446 24,063,772 27,898,725 31,720,216 35,672,050Ending Fund Balance11,514,938$ 13,129,938$ 8,493,083$ 4,826,121$ 5,417,441$ 7,820,381$ 8,979,730$ 10,384,129$ 13,289,550$ 15,872,675$ 19,080,050$ 21,767,446$ 24,063,772$ 27,898,725$ 31,720,216$ 35,672,050$ 40,072,557$ 35 November 3, 2020 - Page 105 of 389 2020 2020 Ammended 2021 2022 2023 2024 2025 Revenue Capital Projects Funding - New 2,500,000 2,500,000 2,500,000 2,500,000 2,500,000 2,500,000 2,500,000 Capital Projects Funding - Real Esate Sales - 1,394,434 - - - - - Total Revenue 2,500,000 3,894,434 2,500,000 2,500,000 2,500,000 2,500,000 2,500,000 Expenditures InDEED Program 2,500,000 5,297,725 2,500,000 2,500,000 2,500,000 2,500,000 2,500,000 Town of Vail Rental Inventory - 35,125 - - - - - Chamonix Housing Unit 520,000 Buy Down Housing - 1,180,894 - - - - - Total Expenditures 2,500,000 7,033,744 2,500,000 2,500,000 2,500,000 2,500,000 2,500,000 Operating Income - (3,139,310) - - - - - Beginning Fund Balance - 3,139,310 - - - - - Ending Fund Balance -$ -$ -$ -$ -$ -$ -$ TOWN OF VAIL PROPOSED 2021 BUDGET SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE HOUSING FUND 36 November 3, 2020 - Page 106 of 389 UNFUNDED**Costs are estimates**VRA RETTCapital Projects FundDescriptionWest Vail Master Plan ProjectsMaster plan is included in 2019/20 budgets; Any resulting projects or partnerships not fundedMunicipal Building Remodel25,000,000 Civic Area Plan ImplementationA variety of funding & financing mechanisms are available depending on projects identifiedMain Vail Round-about Major Reconstruction3,600,000 Recent paving and I-70 Underpass project will extend the life of current roundaboutsWest Vail Round-about Major Reconstruction1,000,000 Recent paving and I-70 Underpass project will extend the life of current roundaboutsRoad Reconstruction1,100,000 Major improvements to various Vail roads that are reaching end of life (25-35 years) and possibleexpansion of cul-de-sacsPhase II of Timber Ridge redevelopmentTROC Board developing RFQ process for 2019Timber Ridge Transit Stop Improvements2,000,000 Transit Stop Improvements to coincide with Timber Ridge Phase II RedevelopmentBooth Falls Turn Lane1,100,000 Turn Lane added due to increased enrollement at VMS; pending cost share with VMSCommunity Ice SkatingOutdoor community ice at some of Vail parks such as DonovanPW Housing6,000,000 Employee housing at Public Works siteFuture stages of PW Shops Master PlanLionsHead Parking Structure East Entry Improvements 3,600,000 Does not add spaces, but brings remainder of structure up to standards of new transit center and current codes; enhances guest experience; includes heated stairways on east side- will not be funded until the Civic Area Plan is completeElectronic Directories in VillagesInformation and wayfinding Kiosks in Lionshead and Vail Village - (may be proposed in 2020)Electronic car charging stations in parking structuresHigh powered charging stations in the parking structures - costs and grants being researchedHistorical/ Cultural HeritageFunding to enhance and promote Vail cultural and historical vitality, education, economic developments; No projects identified as yetDobson SkylightsUpgrades or removal of Dobson Skylights pending the Civic Area PlanFacility Safety ImprovementsBuilding improvements to provide and enhance employees with a safe work environmentFord Park: Artist Residence Cottage472,000 Renovation of existing original farm house into AIPP artist residence studio space; $50K from East WestNugget Lane Bridge1,400,000 Per Council August 6, 2019; wait to allocate budget dollars Funding Resource Options:Projected Fund Balance by end of 2023:12,679,839 5,417,441 7,325,311 Eligible for funding from37November 3, 2020 - Page 107 of 389 PROJECT NARRATIVES November 3, 2020 - Page 108 of 389 CAPITAL PROJECTS FUND PUBLIC WORKS EXPANSION 2021 Project: Public Works Yard Expansion and Streets Building Location: Public Works Shop Budget: Narrative: The Public Works solar options have been sized to accommodate 100% of the power used currently at the Public Works Shop Building and the future Streets Building. Holy Cross Energy allows up to 120% production before the solar installation is considered a utility grade solar array, in which power is bought back at wholesale electric rates. Two options were evaluated in three different sites. The options include a tilt rack system which provides the correct tilt and raises the panels above the roof and a ground mounted rack tilt system. The locations reviewed were the new Streets Building, the existing Shop/Bus Barn Building and the hillside to the north of the Public Works facility. Each of the options has pros and cons. The tilt system is taller and designed to shed snow and be above accumulated snow that has been shed. Because they are taller, the spacing between panel arrays is greater to avoid shading. Both of these issues cause structural problems which need additional structural design and reinforcement due to wind loads and drifting and snow shed accumulation. Because they are taller, the spacing between panel arrays is greater to avoid shading as well. The tilt system is 85% effective. The ground mount system is similar to the roof top tilt system with the structural design and reinforcement coming from a foundation of the racking system. The ground mount solar on a hillside is ideal as the slope of the hill allows the panel arrays to be placed closer together as shading is less of an issue. The ground mount system is slightly less effective at 84% due to the slight hillside variations in face of the slope. The ground mount system requires a fence around the panel arrays. The hillside location has the most potential for future expansion. Solar arrays placed on the existing shop buildings to remain will require structural upgrades to the roofs in addition, if the roof is scheduled within 5 years of replacement to replace the roof now, prior to placing the solar system. Therefore these locations should only be considered in future phases. Any solar system put on a new roof that in the near future is expected to be expanded upward would require almost a 50% premium of removing and reinstalling the system after the expansion. It is for these reasons the solar consultant recommends the best first option is ground mount hillside installation. The hillside installation would require a wildlife study be conducted for impacts to bighorn sheep habitat. 2020 2021 Capital Cost $2,403,325 $17,200,000 Maintenance Facilities Maintenance Utilities NA Decrease due to solar offset Replacement NA 38 November 3, 2020 - Page 109 of 389 The solar can be installed before, during or after the first phase of public works construction if it is placed on the hillside. In addition, the entire hillside area as identified in the adopted Masterplan, beyond what is required to off set 100% public works electrical use is considered the maximum hillside solar potential. Timeline: April 2021 – November 2021/22 39 November 3, 2020 - Page 110 of 389 CAPITAL PROJECTS FUND Vail Village Snowmelt Replacement 2021 Project: Vail Village Snowmelt Replacement Location: Vail Village Budget: Narrative: The purpose of this project is to replace aging sections of the Vail Village Snowmelt system. As the system approaches 20 years, replacement of snowmelt infrastructure will be necessary. Identified existing problems include rusting steel mains (Covered Bridge to Gore Creek Drive); leaking heat main, lateral, and manifold joints when the system runs at low temperature. Timeline: 2021‐2024 2021 2023 2024 Capital Cost $1,250,000 $1,500,000 $1,500,000 Maintenance No Increase Utilities No Increase Replacement 20+ Years 40 November 3, 2020 - Page 111 of 389 October 9th, 2020 To: Dwight Henninger Chief of Police From: Commander Ryan Kenney Operations Subject: Budget Proposal for Axon There are several systems the police department utilizes that are coming to the end of their lifecycle or need to be improved. The body worn camera (BWC) system currently in place has come to the end of its lifecycle and needs to be replaced. A change in the BWC system would require a change to our in-car camera system and our interview room cameras. The digital evidence storage system in place has severe limitations with storage capacity and access. Our tasers are in good condition but a newer version with enhanced features is available. The adoption of SB-217 into law has made our BWC system critical. It is now mandated that all police departments issue officers body worn cameras. It is also a violation of law for an officer to fail to activate their camera when involved in enforcement activities. Now more than ever, it is critical that our BWC systems functions effectively and efficiently. The BWC system we are currently using has been fraught with issues. The biggest issue is the inability of the camera battery to last a full shift. Cameras will shut off at critical times leaving key pieces of evidence unrecorded and under SB-217 could expose officers to criminal charges. Customer support has been severely lacking. When cameras break, we often wait weeks to get a functioning camera back. At several points during this year, we had over half of our cameras down for repair. The BWC have no capability to turn on automatically and when activated only capture the previous 30 seconds. Replacing the BWC system would require changing the in-car video systems and our interview room cameras. Keeping all these videos systems running on the same platform from the same vendor is critical. The maintenance, programming and operation of two or three different systems puts a lot of stress on the system. The officer’s operation of these products and IT’s ability to maintain them is streamlined when we have one vendor providing equipment that runs on the same platform. The digital evidence storage system (Laserfiche) was not designed to house digital evidence . There are storage limitations that severely hamper our ability to download and save large video 41 November 3, 2020 - Page 112 of 389 Town of Vail Page 2 files. A more pressing issue is getting our digital evidence to outside agencies such as the District Attorney’s Office. Sharing evidence with outside agencies is a standard procedure that happens frequently. With the current system, a lot of our evidence must be hand delivered because outside agencies cannot access the system, or the file is too big to send through email. The Axon BWC system is widely recognized as one the most reliable cameras available. Their cameras are commonly used among law enforcement including locally with Avon PD and Eagle PD. Both agencies report that cameras will last 11.5 to 12 hours and are extremely durable. The warranty on the Axon camera is a “no questions asked” warranty. If we can provide the broken camera, they will replace it. In addition to the warranty, the purchase of Axon cameras has a full refresh at years 2.5 and 5. That means that we get all new cameras at year 2.5 and 5. There are several features that reduce liability to the Town and officers. When the cameras are activated, they capture a full 2 minutes prior to being activated. The cameras also activates automatically when the officer removes their taser from the holster, remove their gun from the holster, when the in-car camera activates, when the light bar activates, when a gun shot is detected and when there is another camera activated within a proximity of a deactivated camera. This automatic activation along with a 2 minute pre-record decreases the chances of officers failing to activate their camera when they are under duress. To keep all our video systems operating on the same platform, I am recommending replacing our in-car video and interview room cameras. The Axon in-car system works in conjunction with the BWC system. The in-car system is covered under the same warranty for 5 years. Any activation of the in-car system will trigger an automatic activation of any BWC in proximity to the in-car system. The interview room cameras also work in concert with the BWC system. All these systems automatically download any recorded information to a digital evidence storage system called Evidence.com. Evidence.com is a combination cloud based and local digital evidence storage system. Evidence.com is fully supported and maintained by Axon. As part of our contract, Vail PD will have unlimited digital evidence storage. This covers any internal video and any video from outside sources. Officers can now take photographs with their phones and the image is atomically uploaded to Evidence.com. Retrieving video from outside sources can be done remotely with a link from Evidence.com. We can also provide digital evidence to outside agencies by simply providing them a link directly so the information can be downloaded. Evidence.com solves evidentiary issues we have had for over 10 years with the District Attorney’s Office. Evidence.com also has a redaction software program. The system will view video and remove any items that need to be redacted. Once the program has viewed and redacted the video, an officer approves the redactions cutting the process time by 75%. When evaluating BWC systems, one of the most important features we looked for is automatic activation. Axon’s new taser and holster allow the BWC to be activated when an officer removes their taser from the holster. Axon will also provide the same system for officer’s firearm holsters. The new taser design also addresses an issue with deployment proximity. Previous tasers were ineffective at close range. The new design has fixed this issue and is much more effective with close range and longer distance deployments. As part of the taser purchase, we are provided with all the training material needed to certify our officer. Part of the training materials is a pair of virtual reality (VR) goggles. These VR goggles allow officers to experience real life scenarios that 42 November 3, 2020 - Page 113 of 389 Town of Vail Page 3 change as they react to the scenario. The VR goggles can be updated with new scenarios as they are developed. We also receive an instructor certification course so we can certify one of our officers as an instructor. We will no longer need to purchase taser cartridges. Axon will provide all the training and live cartridges we need during the 5-year contract. Our current systems, except for Laserfiche, cost $130,408.27 when purchased. Annual costs for BWC and in-car camera systems average $20,000 a year. I am requesting $170,807.65 in budget year 2021 to purchase Axon video systems, evidence.com and new tasers. Below are the costs broken down through the 5-year program. The re-occurring $101,548 for the final four years covers several costs. The majority of these costs are data storage, and the Officer Safety Program. The online storage provides unlimited storage (optimized for video), data management, collaboration abilities and other features that we can’t replicate with the current systems. Although there is local storage space available, Axon provides digital media specific storage and management of the data being stored. All videos are directly uploaded and held on a retention scheduled set up by Vail PD. This greatly reduces the chances of human error and lost evidence. Retention, redaction and collaboration are all greatly improved. Retention schedules can be set far in excess of State requirements. The redaction software drastically reduces the amount of time spent reviewing and editing videos that are released to the public. The ability to share digital evidence can be done by a completely secure web link. This allows our evidence tech to e-mail a link to receive or provide digital evidence. This streamlines our process of accepting digital evidence from outside sources and providing evidence to the DA’s office. The Officer Safety Program (OSP) is the backbone of the Axon system. The OSP provides the warranty on all Axon products, the automated camera activations and periodic replacement of products throughout the 5-year span. The importance of a superior warranty can not be overstated. Having the ability to replace faulty equipment protects our officers and ultimately the Town of Vail. The officer’s faith in this equipment is important. Trusting the equipment will work or be replaced, gives officer’s the confidence to do their job. The warranty covers all of Axon’s products and any installation if needed. The automated camera activations are one of the biggest reasons we chose to go with Axon. Limiting the potential of officers failing to activate their cameras, is a core component of Axon’s system. The automated activations along with a two minute pre-record capture is the strongest protection for officers in the industry. The current BWC system has had its share of issues. When purchased, the system provided all the features Vail PD was looking for and more importantly, all the features available at the time. As 2021 2022 2023 2024 2025 Capital Cost $170808 $101548 $101548 $101548 $101548 Maintenance $8064 per year (included in the price above) Utilities NA Replacement NA 43 November 3, 2020 - Page 114 of 389 Town of Vail Page 4 the system has aged, the products have been failing at an unacceptable rate. We are far outside the warranty time frame and repairs are costly and take far too long. The company has failed to progress with the competition and product advances have been slow, behind the industry standard and not what Vail PD is looking for. The largest continuing failure has been t he battery life. The company has failed to provide a camera that will last over 8 hours, and most won’t last past 6. When the company was provided this information, they failed to make any significant changes or offer any solutions. They cited the weather in this area as the cause even though two of our neighboring agencies have no issue with Axon cameras battery life. 44 November 3, 2020 - Page 115 of 389 To: Mayor and Town Council From: Public Works and Finance Department and Town Manager’s Office Date: November 3, 2020 Subject: Proposal for Construction Dates for the Donovan Pavilion Remodel and Addition I.PUROPOSE The purpose of the memo is to present a request that the remodel and addition to the Donovan Pavilion begin in November 2020 vs. waiting until spring of 2021. II.BACKGROUND Donovan Pavilion opened to the public in 2003 and has seen continued use over the years for both community functions and private events. It has been a very popular and successful venue for weddings in recent years. There have been discussions in recent years to plan for some mechanical upgrades and since the facility has been seventeen years in use, staff has deemed this capital maintenance should occur sooner than later. III.DISCUSSION Town Staff in conjunction with the Donovan Pavilion Management group have identified several goals to accomplish with the remodel and addition of square footage at the Donovan Pavilion. They are as follows. •Enlarge the kitchen area to allow more preparation room for the caterers. •Replace the existing east air handler with a new system that will be a much quieter unit. •Enlarge the storage room to allow access to the tables and chairs without having to remove all the contents. •Provide an appropriate office space that moves the current office (in the closet space) as part of the additional square footage that will also serve as a “bride’s room” that is desperately needed as part of the wedding use that is so popular. / TAB and Associates Architecture was hired to complete the design of an approximately 700 square foot addition. The plans are complete and ready to be submitted for a building permit (see attached). ULFBUILT was contacted to provide pricing for the project, which is also attached. There have been substantial impacts to the utilization of the venue because of the public health crisis and restrictions. Currently the last booking at the pavilion is in November with nothing else booked until March 2021; bookings into April and summer months are beginning to be very positive. Staff suggests that there is a window available from November 2020 to March 2021 in which this project could be completed. The Management 45 November 3, 2020 - Page 116 of 389 Town of Vail Page 2 Company would support such timing on the construction if it were supported by council as well. It would seem an almost opportune time to close the facility in November while business is nonexistent and complete the remodel by spring to be ready for the 2021 season. Total project Budget: $850,000 2020 Budget: $125,000 2020 YTD Expenses (design): $37,000 2020 Remaining Budget: $88,000 2021 Budget $725,000 IV.ACTION REQUESTED OF COUNCIL Authorize the Town Manager to enter into an agreement with ULFBUILT in a form approved by the Town Attorney with ULFBuilt in the amount of, and not to exceed, TBD. 46 November 3, 2020 - Page 117 of 389 REAL ESTATE TRANSFER TAX For Park Parking Lot Modifications 2021 Project: Ford Park Parking Lot Entry Modifications Location: Ford Park Budget: Narrative: The existing entry to the Ford Park Parking Lot was constructed as part of the Phase 1B Improvements Project in 2013. The entry was designed and constructed to Colorado Department of Transportation standards and within the space constraints available. Operation of the Ford Park parking lot as a paid and /or permitted lot over the last several years has identified several shortcomings in the existing entry configuration. Specifically, the required position of the parking equipment or parking attendants provides insufficient space for queuing and turning movements. Traffic entering the park consistently backs up into the travel lanes of the South Frontage Road causing congestion and delays. Improvements will move the parking lot entry to the east and increase queuing space and provide improvements to space for parking attendants and equipment. Timeline: May – July 2021 Design and bid package August 2021 Bidding September 2021 Project Construction 2020 2021 2022 2023 Capital Cost $ 400,000 Maintenance Through Park Capital Maintenance (RMT009) Utilities NA Replacement NA 47 November 3, 2020 - Page 118 of 389 OTHER FUNDS November 3, 2020 - Page 119 of 389 Proposed 2019 2020 2020 2020 2021 Actual Budget Amended Forecast Budget Revenue Business Licenses 341,149$ 325,000$ 325,000$ 335,000$ 335,000$ Transfer in from General Fund 2,542,788 2,866,211 2,156,846 1,723,550 1,475,184 Earnings on Investments 1,392 3,000 3,000 3,000 2,000 Total Revenue 2,885,329 3,194,211 2,484,846 2,061,550 1,812,184 Expenditures Commission on Special Events (CSE) 894,272 893,648 625,554 550,000 625,554 Education & Enrichment 136,550 154,530 154,530 153,000 154,530 Signature Events: Bravo!289,661 296,934 296,934 115,000 210,355 Vail Jazz Festival 74,718 76,400 76,400 75,000 75,000 Vail Valley Foundation - Mountain Games - 140,000 140,000 15,000 98,000 Vail Valley Foundation - Hot Summer Nights 27,500 28,050 28,050 - Vail Valley Foundation - GRFA - - 57,050 52,500 Vail Valley Foundation - Dance Festival 53,562 54,633 54,633 7,500 38,245 Burton US Open 490,000 490,000 490,000 490,000 - Fireworks 52,015 52,015 52,015 36,000 36,000 Destination Events: Snow Days 300,000 300,000 300,000 - - Spring Back to Vail 300,000 550,000 300,000 - - Town Produced Events: Magic of Lights - - 250,000 250,000 50,000 Revely Vail 101,400 155,000 145,000 145,000 145,000 Vail Holidays Funding 15,000 - 25,000 25,000 25,000 Ambient Event Funding: Ford Park Entertainment - - 100,000 100,000 - Music in the Villages - - 40,000 40,000 300,000 30% reduction across all signature events:- - (596,271) - - Collection Fee - General Fund 17,057 16,250 16,250 16,750 16,750 Total Expenditures 2,801,735 3,207,461 2,498,096 2,075,300 1,826,934 Revenue Over (Under) Expenditures 83,594 (13,250) (13,250) (13,750) (14,750) Beginning Fund Balance 303,243 274,288 386,837 386,837 373,087 Ending Fund Balance 386,837$ 261,038$ 373,587$ 373,087$ 358,337$ TOWN OF VAIL 2021 BUDGET SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE VAIL MARKETING & SPECIAL EVENTS FUND 48 November 3, 2020 - Page 120 of 389 Proposed 2019 2020 2020 2021 Actual Budget Amended Budget Revenue Town of Vail Interagency Charge 3,352,594$ 3,535,384$ 3,265,292$ 3,650,378$ Insurance Reimbursements & Other 54,389 10,000 10,000 10,000 Earnings on Investments 46,230 7,900 7,900 7,900 Equipment Sales and Trade-ins 100,466 154,563 154,563 241,730 Total Revenue 3,553,679 3,707,847 3,437,755 3,910,008 Expenditures Salaries & Benefits 1,129,031 1,168,085 1,132,184 1,109,586 Operating, Maintenance & Contracts 1,426,216 1,624,769 1,445,242 1,543,674 Capital Outlay 783,193 1,002,765 1,250,357 1,253,000 Total Expenditures 3,338,440 3,795,619 3,827,783 3,906,260 Revenue Over (Under) Expenditures 215,239 (87,772) (390,028) 3,748 Transfer In from General Fund 4,867 - - - Beginning Fund Balance 1,956,419 1,782,613 2,176,524 1,786,496 Ending Fund Balance 2,176,524$ 1,694,841$ 1,786,496$ 1,790,244$ TOWN OF VAIL 2021 PROPOSED BUDGET SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE HEAVY EQUIPMENT FUND 49 November 3, 2020 - Page 121 of 389 2020 Proposed 2019 2020 Amended 2020 2021 Actual Budget Budget Forecast Budget Revenue Town of Vail Interagency Charge - Premiums 4,400,000$ 4,670,000$ 4,670,000$ 4,330,000$ 4,600,000$ Employee Contributions 882,844 809,500 840,000 887,460 897,000 Premium Holiday - - (73,960) - Insurer Proceeds - 20,000 20,000 20,000 20,000 Earnings on Investments 93,295 30,000 30,000 45,000 35,000 Total Revenue 5,376,139 5,529,500 5,560,000 5,208,500 5,552,000 Expenditures Health Inusrance Premiums 1,130,292 1,152,909 1,321,909 1,338,876 1,470,142 HC Reform Fee 20,500 20,500 20,500 20,500 20,500 Claims Paid 3,567,754 4,408,760 4,408,760 3,634,497 4,557,453 Professional Fees 23,149 20,000 20,000 22,300 22,828 Total Expenditures 4,741,694 5,602,169 5,771,169 5,016,173 6,070,923 Revenue Over (Under) Expenditures 634,445 (72,669) (211,169) 192,327 (518,923) Beginning Fund Balance 3,346,480 3,093,348 3,980,924 3,980,924 4,173,251 Ending Fund Balance 3,980,924$ 3,020,679$ 3,769,755$ 4,173,251$ 3,654,328$ TOWN OF VAIL 2021 PROPOSED BUDGET SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE HEALTH INSURANCE FUND 50 November 3, 2020 - Page 122 of 389 Proposed 2019 2020 2020 2021 Actual Budget Amended Budget Revenue E911 Board Revenue 816,452$ 845,030$ 845,030$ 874,606$ Interagency Charges 1,342,632 1,329,952 1,329,952 1,224,336 Other State Revenues - - 27,725 - Town of Vail Interagency Charge 669,590 661,194 661,194 616,306 Earnings on Investments 32,266 10,000 10,000 5,000 Other - - - - Total Revenue 2,860,941 2,846,176 2,873,901 2,720,248 Expenditures Salaries & Benefits 2,070,611 2,248,023 2,209,787 2,282,795 Operating, Maintenance & Contracts 450,156 497,003 517,055 505,091 Capital Outlay - - 539,948 - Total Expenditures 2,520,767 2,745,026 3,266,790 2,787,886 Revenue Over (Under) Expenditures 340,174 101,150 (392,889) (67,638) Transfer In from General Fund 15,750 - - - Beginning Fund Balance 1,433,027 1,345,121 1,788,950 1,396,061 Ending Fund Balance 1,788,950$ 1,446,271$ 1,396,061$ 1,328,423$ TOWN OF VAIL 2021 PROPOSED BUDGET SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE DISPATCH SERVICES FUND 51 November 3, 2020 - Page 123 of 389 2020 2021 2019 2020 Amended Proposed Actual Budget Budget Budget Revenue Rental Income 1,593,491 1,595,250 1,536,828 1,682,823 Other Income 25,398 19,034 19,034 21,955 Total Revenue 1,618,889 1,614,284 1,555,862 1,704,778 Expenditures Operating, Maintenance & Contracts 490,895 529,740 529,740 485,745 Capital Outlay 14,002 321,192 797,423 25,000 Total Expenditures 504,897 850,932 1,327,163 510,745 Operating Income 1,113,992 763,352 228,699 1,194,033 Non-operating Revenues (Expenses) Interest on Investments 19,790 12,000 12,000 2,000 Loan Principal Repayment to Capital Projects Fund (372,704) (378,294) (378,294) (383,969) Loan Principal Repayment to Capital Projects Fund - - - (1,900,000) Interest Payment to Capital Projects Fund (116,638) (110,969) (110,969) (79,118) (469,552) (477,263) (477,263) (2,361,087) Revenue Over (Under) Expenditures 644,440 286,089 (248,564) (1,167,054) Beginning Fund Balance 1,424,254 1,530,975 2,068,694 1,820,130 Ending Fund Balance 2,068,694$ 1,817,064$ 1,820,130$ 653,076$ TOWN OF VAIL 2021 PROPOSED BUDGET SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE TIMBER RIDGE FUND 52 November 3, 2020 - Page 124 of 389 2021 TOWN MANAGER BUDGET DRAFT FINANCE | November 3, 2020 November 3, 2020 - Page 125 of 389 2 TM BUDGET | Council Focus Areas Town of Vail | Finance | 11/3/2020 November 3, 2020 - Page 126 of 389 3 TM BUDGET | Overview Town of Vail | Finance | 11/3/2020 •2020 has been a challenging year •Public health orders from pandemic mid-March •Sales tax collections dramatic downturn with comeback over summer months •Conservative assumption of 40% down for winter •Year end forecast of $22.3M in sales tax; down 23% from 2019 November 3, 2020 - Page 127 of 389 4 TM BUDGET DRAFT | Revenue Town of Vail | Finance | 11/3/2020 2021 Total revenues are proposed at a 20% decrease from 2019, or $14.8M, and 8% less than 2020 forecast. Recession Plan: CRISIS Sales Tax 32% Property and Ownership Tax 8% Use Tax 3% Ski Lift Tax and Franchise Fees 7% Real Estate Transfer Tax 10% Licenses and Permits 3% Intergovernmental Revenue 5% Transportation Centers 7% Charges for Services 5% Rent, Fines & Miscellaneous 6% Reimbursed from VRA 14% Earnings on Investments 0% Total Revenue –All Funds $70.7M November 3, 2020 - Page 128 of 389 5 TM BUDGET DRAFT | Revenue Town of Vail | Finance | 11/3/2020 Fund 2020 Forecast 2021 “Crisis” Projections Sales Tax GF and Capital $22.3M $22.3M Down 25% from 2019 Flat with 2020 RETT RETT $ 8.0M $ 7.0M Based on 5-year average; 2020 record year Property Tax GF $ 5.9M $ 5.9M Flat with 2020 Re -assessment impacts 2022 Parking GF $ 5.1M $5.0M Down 25% from 2019 Down 1% from 2020 Lift Tax GF $ 3.4M $3.2M Down 41% from 2019 Down 8.5% from 2020 Construction Use Tax Capital $ 1.8M $ 2.3M Up 25% from 2020 Down 9% from 2019 November 3, 2020 - Page 129 of 389 TM BUDGET DRAFT | Expenditures Town of Vail | Finance | 11/3/2020 November 3, 2020 - Page 130 of 389 7 TM BUDGET DRAFT | Expenditures Town of Vail | Finance | 11/3/2020 2021 Total Expenditures $99.8M Municipal Services 48.7% Capital Improvements 50.1% Debt Service 1.2% PW Shops project makes up $17.2M of this total. Without it, total spending of $82.6M is down 4% from 2020 Original Budget Expenditures Cost % from 2020 Orig Capital Spending $32.9M -6% Debt Service $ 1.2M n/a Municipal Services $48.5M -5% Total $82.6M -4% November 3, 2020 - Page 131 of 389 8 TM BUDGET DRAFT | Expenditures Town of Vail | Finance | 11/3/2020 Police 11% Public Safety Communications 5% Fire 11% Town Officials 3% Administrative Services & Risk Management 10%Community Development 5% Environmental 2% Housing 1% Library 2% Contributions, Marketing, & Special Events 8% Public Works & Streets 11% Parks & AIPP 4% Transportation & Parking 15%Facilities & Fleet Maintenance 10% Employee Housing EHOP Program 2% 2021 Municipal Spending $48.5M Department View Municipal spending of $48.5M is down 5% from 2020 Original Budget November 3, 2020 - Page 132 of 389 9 TM BUDGET DRAFT | Expenditures Town of Vail | Finance | 11/3/2020 Municipal Spending $48.5M By Category 2021 Cost % from 2020 Orig. Salaries & Benefits $ 34.1M + 2% Other Operating $ 8.6M -16% Contributions & Events $ 2.3M -38% Fleet Expense $ 3.5M + 3% Total Municipal Spending:$48.5M -5% Salaries 51% Benefits 19% Contributions, Marketing, Special Events 5% Fleet Operating Expenses 7% All Other Operating Expenses 18% November 3, 2020 - Page 133 of 389 TM BUDGET DRAFT | Personnel Town of Vail | Finance | 11/3/2020 November 3, 2020 - Page 134 of 389 11 TM BUDGET DRAFT | Personnel Town of Vail | Finance | 11/3/2020 •Compensation $24.8M •1 –3% merit-based performance •First Quarter review •All employees will go through 1 full year without merit •Benefits $ 9.0M •Total Benefit cost: •Down 3.4% from 2020 Original •Up 6.6% from 2019 Actual •No price increase to employees •Employee Experience •Vacation Reinvestment program continued •Wellness benefit same as prior year November 3, 2020 - Page 135 of 389 12 TM BUDGET DRAFT | Personnel Changes Town of Vail | Finance | 11/3/2020 Position FTE Count Status Included in 2021 Fire Inspector 1.0 Approved 2020; Frozen √ Construction Manager 1.0 Approved 2020; Frozen √ Environmental Coordinator 1.0 Approved 2020; Frozen Funded 2nd Qtr Sr. Planner –Comm Dev 1.0 Approved 2020; Frozen Funded 2nd Qtr Seasonal Maintenance Wkr 2.0 Approved 2020 (4 Seas)√ Fixed term Financial Analyst 1.0 Approved 2020 √ Police Admin .25 Approved 2020 √ Risk Management 0.20 Approved 2020 √ Housing –Planner 1 1.0 New √ Econ Dev –Admin 0.5 New √ Environment –Admin 0.25 New √ November 3, 2020 - Page 136 of 389 13 TM BUDGET DRAFT | Personnel Town of Vail | Finance | 11/3/2020 213 227 236 249 257 266 272 277 280 59 47 43 41 42 38 38 43 45 12 11 9 10 11 10 10 11 11 0 50 100 150 200 250 300 350 400 2013 2014 2015 2016 2017 2018 2019 2020 2021 Full-Time Regular Base Force Seasonal and Part-Time Positions Fixed-Term and Externally Funded Positions 2021 headcount totals 336.5 Full time: 280 Seasonal: 45 Externally Funded/Fixed term: 11 November 3, 2020 - Page 137 of 389 14 TM BUDGET DRAFT | Benefits Town of Vail | Finance | 11/3/2020 Health Insurance 51% Life, Disability, and Unemployment Insurance 5% Worker's Compensation Insurance 3% Pension 34% Medicare 4% Wellness Benefit 3% Total cost of $9.0M for 2021 is down 3.4% from 2020 Budget and up 6.6% from 2019 Actual Total Benefit Cost $9.0M November 3, 2020 - Page 138 of 389 15 TM DRAFT BUDGET | General Fund Town of Vail | Finance | 11/3/2020 November 3, 2020 - Page 139 of 389 TM BUDGET DRAFT | General Fund Town of Vail | Finance | 11/3/2020 “Major”“Crisis”“Critical” Sales Tax Assumption -17%-25%-40% Revenue $43.4M $40.5M $35.3M Expenditures $(42.4)M $(42.2)M $(37.8)M Net $1.0M $(1.7)M $(2.5M) Ending GF Fund Balance $35.8M $33.1M $32.3M Min. Reserve 35% of Annual Revenues 82%75%73% Three levels of budget planning according to town’s Recession Plan November 3, 2020 - Page 140 of 389 TM BUDGET DRAFT | Operating Expenditures Town of Vail | Finance | 11/3/2020 COMMUNITY Ongoing New Fund Budget -Housing Site Feasibility: CDOT parcel -Housing Demand trends & needs analysis -Housing Site Feasibility Studies -2027 Housing Strategic Plan update -Housing Communications Plan & Engagement -Housing Long-term funding source X X X X X X GF GF GF GF GF GF $ 25K 35K 30K 20K 6K 10K Education & Enrichment Events X GF $ 154.5K Vail Social X GF $ 25K November 3, 2020 - Page 141 of 389 TM BUDGET DRAFT | Operating Expenditures Town of Vail | Finance | 11/3/2020 EXPERIENCE Ongoing New Fund Budget Guest Experience Initiative –Customer Service X GF $ 50K Excellent municipal services X GF New Ambient Events and Music Entertainment X GF $300K Free bus service X GF Public Art programming X RETT $101K ECONOMY Ongoing New Fund Budget Civic Area Master Plan Outcomes X GF $ 250K Special Events Funding X GF $1.8M Year-round guest survey X GF $ 30K Event activation: Mountain Travel Symposium X GF $163K November 3, 2020 - Page 142 of 389 TM BUDGET DRAFT | Operating Expenditures Town of Vail | Finance | 11/3/2020 SUSTAINABILITY Ongoing New Fund Budget Update Vail Vision Plan X GF $ 300K Actively Green programming X RETT $ 40K Open Lands Plan: Biodiversity Study X RETT $ 50K USFS Front Ranger Program X RETT $ 50K Wildlife Habitat Improvements X RETT $100K E-bike program (Yr 2 Pilot)X RETT $ 25K Sustainable Destination monitoring/reporting X RETT $ 30K November 3, 2020 - Page 143 of 389 TM BUDGET DRAFT | Contributions Town of Vail | Finance | 9/3/2019 November 3, 2020 - Page 144 of 389 21 TM BUDGET DRAFT | Council Contributions Town of Vail | Finance | 11/3/2020 2021 Proposed Comments Services Colorado Snowsports Museum Betty Ford Alpine Gardens Children’s Garden of Learning High Five (Channel 5) Eagle Air Alliance Bright Future Foundation Eagle Valley Childcare Eagle River Watershed $41K $64K $20K $112K $68K $50K $60K $40K Plus waived rent ($137K)/parking Plus parking passes/water bills Plus snow plowing Franchise fee requirement (30%) Included in Econ.Dev.Budget Capital request for new facility Annual support Annual water testing In-Kind For non-profit sports groups (SOS, Skating Club,Ski and Snowboard Club, etc.) Days at Dobson Day parking coupons Mind Springs $57K $6.3K $46.8K In-kind value of Dobson days In-kind value of parking coupons In-kind value of rent,utilities &parking November 3, 2020 - Page 145 of 389 22 TM BUDGET DRAFT | Council Contributions Town of Vail | Finance | 11/3/2020 2021 Proposed Comments Commission on Special Events $625,554 Flat with 2020 amended 30%decrease from 2019 Education &Enrichment Events $154,530 2%increase with budget Fireworks $36,000 30%decrease from 2019 Signature Events $421,600 6%decrease from 2019 plus New Signature Event(s): Enhanced programming at GRFA $52,500 New request Destination Events $0 Previously Snow Days and Spring Back to Vail events Ambient and Music Entertainment $300,000 New request Town-produced Events (Revely, Vail Holidays, Magic of Lights)$220,000 Increase from 2019 for Magic of Lights ($250K in 2020 &$50K in 2021) Total Events Spending:$1,810,184 43%less than 2020 Original budget with loss of large events like Burton US Open, Spring Back and Snow Days November 3, 2020 - Page 146 of 389 TM BUDGET DRAFT | Capital Plan Town of Vail | Finance | 11/3/2020 November 3, 2020 - Page 147 of 389 TM BUDGET DRAFT| Capital Plan Town of Vail | Finance | 11/3/2020 Project Name Cost Fund PW Shops (Assumes Financing)*$17.2M CPF East Vail Drainage Improvements $1.5M CPF Police Body Cameras and evidence software update*$170.8K CPF Vail Village Snowmelt replacement* Snowmelt boilers $1.25M $500K CPF CPF Donovan Pavilion (2020 start)*$ 850K CPF Fiber Optic Expansion $500K CPF Buffehr Creek Turn Lane (2021/2022)$1.1M CPF Fire engine replacement $880K CPF Parking equipment/system replacement $1.0M CPF * Council packet includes backup information (narrative or memo) November 3, 2020 - Page 148 of 389 TM BUDGET DRAFT | Capital Plan Town of Vail | Finance | 11/3/2020 Project Name Cost Fund Water Quality Infrastructure $1.75M RETT PW Solar project $1.1M RETT Ford Park parking lot entry reconfiguration*$400K RETT Park Maintenance $1.7M RETT Art in Public Places $729K RETT Forest Health $292K RETT Environmental Sustainability $4.6M RETT Project Name Cost Fund InDEED Deed Restriction Purchase Program $2.5M HSG Booth Heights land $TBD TBD November 3, 2020 - Page 149 of 389 TM BUDGET DRAFT | Capital Plan Town of Vail | Finance | 11/3/2020 Project Name Cost Fund Frontage Rd. improvements (Vail Health to LH parking)$ 9.0M VRA Children’s Garden of Learning $ 2.0M VRA •VRA ends June 30, 2030 •Bonding capacity and timing tight for financing; Option to “pay as you go” with cash funding •Estimated cash balance at end of June 2030 is $40.0 million. The only major projects funded by VRA include: ✓Frontage Rd improvements (Vail Health to LH parking) ✓Children’s Garden of Learning relocation (temporary and permanent) November 3, 2020 - Page 150 of 389 TM BUDGET DRAFT | Unfunded Projects The largest unfunded projects over the next five years include: •Civic Area Plan Improvements / Municipal Complex •West Vail Master Plan Outcomes •Timber Ridge Redevelopment Town of Vail | Finance | 11/3/2020 November 3, 2020 - Page 151 of 389 TM BUDGET DRAFT | Other Funds •Marketing Fund •New Ambient Event category •Savings from 2019 due to cancellation of large events •Heavy Equipment Fund •$1M in replacement vehicles in 2021 •Health Insurance Fund •Use of reserves to stabilize expenditures to departments and employees •Dispatch Services Fund •No set-aside for capital reserve •Timber Ridge Enterprise Fund •Payback of $1.9M Note to TOV Town of Vail | Finance | 11/3/2020 November 3, 2020 - Page 152 of 389 TM BUDGET DRAFT | Reserves Town of Vail | Finance | 11/3/2020 $72.4 $72.9 $69.2 $55.5 $64.9 $80.1 $82.4 $72.5 $93.7 $100.8 $85.9 $70.0 $60.3 $52.1 $54.2 $59.3 - 20 40 60 80 100 120 MillionsAll Other RETT Fund Capital Projects Fund General Fund Reserve Min Pandemic will cost town $24M in revenues over 5-year period November 3, 2020 - Page 153 of 389 TM BUDGET DRAFT | Recap •Are there changes Council would like us to consider as we bring the Town Manager’s budget forward? Town of Vail | Finance | 11/3/2020 First reading of budget ordinance November 17th November 3, 2020 - Page 154 of 389 2021 Annual Contribution: Bravo! Vail Beth Pantzer Town of Vail 2021 Annual Council Contribution Request CONTRIBUTION POLICY All contribution requests received by the Town of Vail will be processed in the following manner: A. All requests must be submitted electronically. Incomplete applications and supplemental information will not be accepted. THE TOWN COUNCIL WILL ONLY BE GIVEN YOUR COMPLETED APPLICATION FORMS. NO SUPPLEMENTAL INFORMATION WILL BE GIVEN TO THE TOWN COUNCIL. B. All applications for annual funding shall be completed and submitted by September 30th by 5:00 P.M. C. The Town Council will evaluate the various proposals based on their direct benefit to the entire community of Vail, fulfillment of the Town’s mission, and how this contribution will affect our resort community’s future health. The Town Council’s mission statement reads: In order to be the premier international mountain resort community, we’re committed to growing a vibrant, diverse economy and community, providing our citizens and guests with exceptional services and an abundance of recreational, cultural and educational opportunities. DISCLOSURE TO ALL APPLICANTS: 1. No money will be disbursed until March 1st, 2021. 2. Because of uncertainty of revenue estimates, please note the following possibilities: a) Contribution funding may be reduced based on 2021 revenues. b) The Town of Vail may choose to disburse funding in quarterly installments throughout 2021. Special event funding will follow the CSE’s guideline of payment in thirds pending completion of CSE and Town of Vail permitting requirements. 3. Notification of awards will be sent after the Council approves the final budget in December. GENERAL INSTRUCTIONS: All applications must be submitted by September 30th by 5:00 P.M. Any application received after that date will not be considered. Please complete all fields in this application. No hard copies are accepted. Email contact bpantzer@bravovail.org What is the name of your organization? Bravo! Vail What category of funding are you applying for? (See definitions at www.vailgov.com/departments/finance/grant- process) Signature Events Type of Funding Requested Cash and In-kind Amount of Cash Contribution Requested $325,500 In-Kind Contribution Requested 10 days at Donovan Pavilion; Use of town parks for 4 dates What is the name of your event? Bravo! Vail Music Festival 2021 Season Is this a new event or program? No How much funding did you receive from the Town of Vail for 2020? (Please include total funding you received from the CSE and Town Council) $115,000 November 3, 2020 - Page 155 of 389 Proposed Event/Program Start Date 06/24/2021 Proposed Event/Program End Date 08/05/2021 Name of person completing the application Beth Pantzer Title of person completing the application Database Manager Provide name of person or entity to whom the funding check will be cut. Bravo! Vail Mailing Address Street 2271 N Frontage Rd W Ste C City Vail State Colorado Zip Code 81657 Telephone number 970-827-4307 Email address bpantzer@bravovail.org Event/program and/or organization website bravovail.org Number of years organization has been in business 33 Organization's Mission Statement Bravo! Vail enriches people's lives through the power of music by: Producing the finest performances by the greatest artists; Fostering music education; Promoting a lifelong appreciation of the arts. Organization's Tax Status Non-Profit (501C-3) If applicable, please attach current State Department of Revenue Certificate with this application. EVENT/PROGRAM DESCRIPTION Is this a new or existing event/program in Vail? Existing How many years has the event or program been produced in Vail? 33 November 3, 2020 - Page 156 of 389 How does your request support item 1C of the Contribution Policy (See above) Bravo! Vail has been a staple of the Vail community and an arts leader for more than 30 years. The Festival annually contributes social, financial and cultural benefits that continue to be enhanced and are vital to a vibrant community. Bravo! Vail's request for Town of Vail funding aligns with the Town's mission to maintain its status as a premier international mountain resort community. Each summer, the Festival is a major contributor to Vail's diverse economy. The Festival's direct economic impact in the Town of Vail is significant - $12.8 million in 2019 and approximately $490,000 generated in tax revenue. The industries most greatly impacted were lodging and hotels at $4.9 million and food and beverage at $4.7 million. Even with a reimagined season in 2020, with significant reductions to the offerings Bravo! Vail was able to provide due to the COVID-19 pandemic, Bravo! Vail generated a direct economic impact in the Town of Vail of $105,000. Bravo! Vail also prides itself in providing exceptional services to its customers and musicians and through its venues and program offerings. The Festival annually sees a Net Promoter Score (NPS) averaging 85 percent; however, in the midst of a global pandemic, Bravo! Vail's 2020 season received an NPS of 91 percent. With the health and safety of our community as its top priority, we are very proud that our guests felt safe, comfortable, and satisfied. Furthermore, Bravo! Vail continues to build upon its history of excellence and garnering international recognition with its lineup of world class orchestras and renowned soloists. Stages across Vail have been graced by musicians and conductors of the highest artistic quality and international status. The Festival continues to reach new and broader audiences (in 2019, one in five attendees had never attended before and in 2020, live streamed performances were viewed across 49 states and 26 countries) and engage in securing exciting international artists for their debut each summer. Bravo! Vail enriches the cultural life of Vail's summer season and promotes Vail as a prominent summer tourist destination. With an average of a third of audience members representing attendees from outside Colorado, the opportunity to cultivate these visitors into annual visitors (both during the summer and winter months), second-home owners, or year-round residents is ample. Bravo! Vail also plays an important role in building a strong foundation to ensure the future economic health of the Vail community. Annually, more than 95 percent of audience members state that they are likely to return to the Festival and recommend Bravo! Vail to a friend (word of mouth is the second highest channel for first-time attendees to hear about Bravo! Vail), setting the stage for future tourism. Finally, Bravo! Vail is committed to sustainable efforts to ensure the environmental health of the community for future generations to enjoy. Electronic distribution of materials and communications continue to increase. Bravo! Vail's internal "Green Team" continues to encourage sustainability efforts, even in a remote setting, and work with Ford Amphitheater management on recycling and composting efforts is ongoing. Venues are easily accessible by public transportation, walking, or biking, which are promoted as transportation alternatives to patrons. Please describe the location(s) of the event or program in previous years. For the past 33 years, Vail's Gerald R. Ford Amphitheater has served as Bravo! Vail's main stage and home to its resident orchestras, welcoming the National Repertory Orchestra, the Colorado Springs Philharmonic Orchestra, the Rochester Philharmonic, the Detroit Symphony Orchestra, London's Academy of St Martin in the Fields and Chamber Orchestra Vienna - Berlin, as well as acclaimed soloists such as Joshua Bell, Yo-Yo Ma, Bramwell Tovey, Nicholas Angelich, Seong-Jin Cho, Augustin Hadelich, Anne-Sophie Mutter, and many more to the stage. In addition, the Festival has utilized Donovan Pavilion since 2021 for intimate chamber performances. November 3, 2020 - Page 157 of 389 Please provide a detailed description of the event/program and its activities. Each year, Bravo! Vail touches the lives of thousands of people, both residents and seasonal visitors who come to the area specifically to hear beautiful music in the majestic Rocky Mountains. As one of the world's premier music festivals, Bravo! Vail presents four of the world's greatest orchestral ensembles, an abundance of chamber music, and Education and Engagement Programs throughout its six-week summer season. In 2021, Bravo! Vail will welcome the return of its three core resident orchestras: the Dallas Symphony Orchestra, The Philadelphia Orchestra, and the New York Philharmonic. In addition, opening the season in the Festival's rotating international slot will be London's Academy of St Martin in the Fields, returning after a two-year hiatus, with superstar violinist Joshua Bell performing on all three of its concerts. In addition, Bravo! Vail produces its Chamber Music Series, offering both well-loved and brand-new chamber music with acclaimed artists, and Classically Uncorked, featuring the past, present and future of chamber music from around the world in the delightfully intimate setting of Donovan Pavilion. The 2021 Festival will also debut the Bravo! Vail Symphonic Commissioning Project as part of Bravo! Vail's commitment to nurturing the creation of new music by today's most innovative composers. Bravo! Vail's 2021 season will feature something for every music lover, from the youngest audience member to the young at heart, with world-class performances, easily accessible programs, and interactive musical experiences. Do you plan to use Vail Recreation District Facilities? No If any of the event/program takes place outside of the Town of Vail, please explain where the event will take place and why. None of the requested programs take place outside of the Town of Vail. However, aspects of the Festival are presented in Avon, Gypsum, Eagle and Edwards in order to impact the entire local community of the Vail Valley as much as possible and bring music directly to the community. These programs allow Bravo! Vail to share the beauty of classical music with audiences who could not otherwise experience the Festival. ENVIRONMENTAL PRACTICES Which of these environmental practices will you commit to executing at your event/program? Use of recyclable materials - banners, paper, etc., Remind guests to bring re-usable bags and water bottles, Encourage use of bicycles, buses, shuttles, carpools, walking or public transit to event, Enforce no idling policy for staff and guests, Recycling required in all areas of event, Use eco-friendly serving utensils (compostable or recyclable), Ban styrofoam, not allowed within town limits, Compost food waste, Provide water bottle filling stations Please describe your commitment to environmental sustainability and detail measures that will be taken during your event to ensure minimal environmental impact and sustainable best practices. Bravo is committed to sustaining its local community – not only through music, but also through responsible environmental practices. For its events, Bravo! Vail promotes public transportation options to ticket buyers, uses recyclable materials, and coordinates with venue management and concessions/caterers to encourage recycling and the use of reusable resources. Guests are encouraged to bring reusable water bottles to fill in the amphitheater, practice sustainable efforts, and reduce waste. EVENT/PROGRAM INFORMATION Number of participants (athletes, artists, exhibitors, etc.) anticipated 500 Number of volunteers needed 100 Number of event/program staff 40 Estimate of total number of spectators/attendees anticipated 50,000 Estimate the number of destination guests from within Colorado, with a focus on the Front Range that your event/program will bring to Vail 13,000 November 3, 2020 - Page 158 of 389 Estimate the number of destination guests from outside Colorado your event/program will bring to Vail 17,000 Estimate the number of international guests your event/program will bring to Vail 500 How will your event/program increase sales tax in Vail? As an annual six-week cultural attraction within Vail, Bravo! Vail draws guests and musicians from around the world who provide substantial direct benefit through spending and generating tax revenue for the town. The nature of Bravo! Vail's festival leads to longer guest stays in the town, thereby increasing economic impact. Audience members and musicians (who are on average accompanied by 2.1 guests) spend on dining, groceries, lodging (with guests' average trip length of 3.7 nights), parking, shopping and other activities. Not only do overnight guest contribute a significant amount of direct benefit, but day guests do so as well, with around 67 percent of attendees dining out the evening they attended Bravo! Vail. Brand Fit: How will your event or program support the mission and vision of the Vail Town Council? As stewards of exceptional orchestral and chamber music, Bravo! Vail supports the mission and vision of the Vail Town Council by providing a multitude of cultural opportunities of the highest quality and standard to residents and visitors, creating a vibrant arts community within the Town of Vail, offering an abundance of performances by internationally acclaimed ensembles, and presenting world renowned soloists and musicians. Bravo! Vail's organizational values of advancing excellence, embracing collaboration, sharing artistic passion, and acting with integrity and respect perfectly align with the Town of Vail's mission and vision. Each summer, Bravo! Vail's 27 orchestral and chamber performances support a diverse economy by bringing a mix of guests into the town, from locals, to musicians, to Front Range visitors, and to out-of-state guests, all of whom contribute to the Festival's economic impact. Finally, Bravo! Vail strives to provide the most exceptional services to attendees and musicians, hosting its concerts in Vail's finest venues, focusing on producing events of only the highest artistic excellence, and improving services based on attendee feedback. Brand Fit: How will your event or program support the Vail brand identity? Bravo! Vail supports the Vail brand identity by providing once in a lifetime experiences, providing access to artists of international renown, and increasing the town's prominence as a summer destination for cultural visitors. Bravo! Vail is the only Festival in North America to host four world class orchestras in a single season, presenting internationally prominent ensembles, soloists, and chamber musicians from around the world, and offering the opportunity to experience the world's best in the unique atmosphere of the Gerald R. Ford Amphitheater and Donovan Pavilion for performances. The Festival has garnered international recognition as "one of the world's premier music festivals" (Opera Wire) and has been featured in publications such as The New York Times, Opera Now, BBC Music Magazine, Gramophone, Denver Post, Broadway World, and more. In 2020, Bravo! Vail's reimagined season was announced and listed in and on The Strad, BBC Music Magazine, Denver Post, Musical America, Broadway World, Colorado Public Radio and more. Live streams were promoted on the Violin Channel, BBC Music, Stream Calendar Live and Performing Arts Live. In addition, Bravo! Vail's mobile stage, the Music Box, was featured on KWGN Denver. Bravo! Vail is a cultural leader in the community and seeks to create unique and diverse experiences of a wide variety for visitors and locals, enrich the cultural life of Vail, and increase the Town of Vail's prominence as a summer destination for cultural tourism. Finally, Bravo! Vail has proven to be an economic driver in Vail, bringing a healthy mix of visitors to the town. These visitors represent a highly sought-after demographic and bring revenue to the town in the form of shopping, dining, lodging and recreation. November 3, 2020 - Page 159 of 389 Community Enrichment: How will your event/program attract target markets of both visitors and community members? Bravo! Vail will target markets of visitors, second-home owners, and community members through a multifaceted marketing campaign that includes local, regional and international efforts. Bravo! Vail seeks to optimize its visitor mix and draw a diverse audience by driving cultural tourism, presenting varied offerings, presenting innovative programming that target families and young audiences, and offering low priced lawn tickets and season passes that create an entry point to orchestral music. The Festival's marketing plan includes targeted e-mail blasts, Front Range marketing such as billboards, radio and television advertisements, and press coverage ranging from the Vail Daily to Denver Post to international publications such as Gramophone. In addition, the Festival has invested in and increased its social media presences with Instagram takeovers, Facebook Live videos, YouTube channel and targeted social media advertisements. Live streams, first offered in 2020, will allow Bravo! Vail to reach potential tourist audiences around the world. Data-driven digital advertising and behavioral retargeting remain key components of Bravo! Vail's marketing strategy. Bravo! Vail also has a concierge program that encourages concierges to purchase tickets for guests. Each property is provided a packet of information prior to the season and visits are conducted approximately eight times throughout the summer to provide an update on events. Bravo! Vail also works with these partners during the summer to provide collateral such as rack cards during the winter months, encouraging winter guests to return for the summer. Bravo! Vail is also committed to accessibility and maintains affordable ticket prices for lawn tickets and season passes to encourage local community members to attend concerts. Finally, the Festival will launch a three-year audience research, development, and acquisition program in 2021, with the goal of attracting new, younger and more diverse guests to Bravo! Vail in the years to come. Growth Potential: How will the event/program deliver fresh content? (Fresh content means new programming, entertainers, adding additional days and activities.) Bravo! Vail's strategic plan directs the organization on the implementation and assessment of programs to ensure a healthy infrastructure that supports sustainability, relevance, growth and excellence and assists the Festival in making programmatic decisions that are aspiring to exceptional musical experiences and innovation. The plan outlines four pillars of Anne-Marie McDermott's Artistic Vision, including a commitment to an international chamber orchestra and the Bravo! Vail Symphonic Commissioning Project. Each summer, Bravo! Vail also brings diverse and different musicians, repertoire and artistic insight to its programs to keep them fresh. In 2021, the Festival will welcome the return of London's Academy of St Martin in the Fields following a two-year hiatus. Programming will range from the classical masterpieces, to modern composition, and premieres of commissioned works. In addition, ancillary events aimed to enhance the overall experience will be introduced. As part of the New Works Project, the Symphonic Commissioning Project will introduce audiences to the vibrant world of living composers and to new, commissioned symphonic compositions. Variety in programming is important to Bravo! Vail, and each year new pops programs in addition to classical offerings are presented. These have included "Cirque de la Symphonie," the ever-popular orchestral film night, "Women Rock," and many more to come. Finally, Bravo! Vail's live streams will provide another avenue for audiences to participate and experience the Festival. Growth Potential: How will the event/program promote an atmosphere of vitality, fun and celebration? The social component of Bravo! Vail is one of the things attendees love about their concert experience. Social events are a major part of the season, and friends old and new gather at concerts, on the lawn, and at restaurants in town afterwards. The celebratory spirit is integral to the musical experience of Bravo! Vail concerts as well. Each orchestra's concerts are performed at the Gerald R. Ford Amphitheater, combining sensational music with the natural beauty of the Rocky Mountains and creating musical adventures like no other. Audiences experience a voyage of transcendence and discovery throughout the season and experience everything from the classics, to the contemporary, to the fun and exciting which evokes the vivid energy of youth through the power of music. Marketing Strength: What is the potential for the event/program to leverage media exposure and attract sponsorship support? As one of the core goals of Bravo! Vail's strategic plan, Front Range marketing is a key component in attracting sponsorships and media exposure. Through strategic marketing, the Festival see opportunities to simultaneously develop valuable corporate partnerships and sponsorships. With many national businesses located in the Front Range, these partnerships could lead to a broader appeal and reach. Raising brand awareness through media exposure may lead to the development of new partnerships with local, regional and national businesses. Furthermore, as Bravo! Vail's marketing reach is extended through media exposure such as The Strad, BBC Music, Opera Now, Denver Post, Violin Channel, Broadway World, The New York Times and many more, and new projects garner national arts media attention, numerous opportunities to leverage this coverage for new sponsorships present themselves. November 3, 2020 - Page 160 of 389 Potential: How will the event or program enhance Leadership Skills: locally, nationally and internationally? Professional development is an important component of the Bravo! Vail Festival. Each summer, Bravo! Vail welcomes two Chamber Musicians-in-Residence ensembles and two Piano Fellows. The Chamber Musicians-in-Residence Program showcases outstanding chamber ensembles in the early stages of major professional careers. These musicians benefit immeasurably by performing, teaching, and learning throughout the Vail community, in concert and collaboration with Artistic Director Anne-Marie McDermott and other renowned Festival musicians. The Piano Fellow are personally selected by McDermott to spend an immersive two weeks at Bravo! Vail, performing throughout Vail in varied programs for diverse audiences with esteemed Festival musicians. These young musicians from across the United States and world gain invaluable hands on training and performance skills. In addition, Bravo! Vail's Internship Program welcomes students from around the country poised to begin careers in arts administration and non-profit management. These interns develop skills in development, marketing, education program management, sound engineering and operations. In addition, they interact with arts professionals from the orchestras in enhancement activities and have opportunities to explore all areas of a non-profit. They are a vital part of the success of the Festival and many go onto prestigious jobs throughout the world of arts administration. Community Enrichment: What is the lasting community involvement opportunity and/or lasting community benefit of the event or program? Bravo! Vail's lasting community benefit is providing exceptional programs that no other local organization offers, filling the summer with the sound of world-class orchestras, chamber ensembles and soloists, and highlighting the uniqueness of summer in Vail which is primarily known for its winter activities. Not exclusively serving one population, the Festival provides an outlet for all peoples of all ages, ethnicities, and socio-economic backgrounds to interact and experience live music. Reaching the entire community (permanent, transient, and tourist), Bravo! Vail provides cultural experiences like no other and develops a life-long appreciation for the arts. Bravo! Vail encourages the community to contribute to dialogue that ensures the Festival is meeting the needs and desires of audiences while fulfilling its mission, thus having a lasting impact on the organization, Festival, and community. How will the event or program leverage media and attract donor and sponsorship support? Bravo! Vail has engaged public relations firm 8VA Music Consultancy since 2019 to increase its media coverage regionally, nationally and internationally. This media coverage is utilized to show prospective donors and corporate sponsors the Festival's reach and impact. As the Festival diversifies its programming, audiences and brand awareness, media coverage helps Bravo! Vail tell its story to a broader audience and potential donors. Strategic partnerships with media partners such as Colorado Public Radio reach potential funding markets directly by showing the product that Bravo! Vail offers. Finally, in 2019, a billboard in Times Square showcasing Anne-Marie McDermott and the renewal of her contract was picked up by 140 outlets with a potential reach of 49 million. EVENT ECONOMIC IMPACT Potential benefits to the Town of Vail - Estimate number of room nights for your event or program. 9,000 Potential benefits to the Town of Vail - Potential benefits to the Town of Vail - Estimate increased spending generated by your event or program. $12,000,000 Example: Increased spend by attendees in restaurants, shops, lodging or activities. Potential benefits to the Town of Vail - What estimated return on investment (ROI) in dollars should the Town of Vail expect? $6,900,000 ROI in this case refers to for each dollar the event/program is funded, how many dollars will be received by the Town of Vail from event impact.) Example: Estimated ROI - Formula: # of attendees x total average spending = $ (2000 attendees) x ($240 daily spend ) = $480,000 November 3, 2020 - Page 161 of 389 Explanation of how you will direct prospective attendees to book lodging within the Town of Vail and a description of how you will track the number of lodging nights generated. REMINDER: Per the CSE funding agreement, the event producer is REQUIRED to direct attendees to book in Town of Vail hotels and lodges. Bravo! Vail directs prospective attendees to book lodging within the Town of Vail through its website which features its lodging partners on its current partners section, as well as under a "Plan Your Visit" section. Hotel partners are also featured in email blasts which are sent up to 20,000 subscribers. The number of lodging nights generated is calculated based on audience surveys. Lodging is calculated for audience members who indicate Bravo! Vail is a primary reason for their trip and averages trip length, as well as for musician nights. BUDGET Using the provided budget template, provide a detailed estimated event/program budget, including anticipated revenues and expenses. Are your books audited? Yes Describe how you will use the funds requested? Orchestral Underwriting: Bravo! Vail is one of the world’s premier music festivals, touching the lives of thousands of people and enthralling audiences new and old with its four top-tier resident orchestras. In 2021, the Festival will again welcome the Dallas Symphony Orchestra, The Philadelphia Orchestra, and the New York Philharmonic. Furthermore, Academy of St Martin in the Fields will make its return, opening the Festival in its international rotating slot. Following a two-year absence, Bravo! Vail will welcome back London's Academy of St Martin in the Fields to open the 2021 Season. Violinist and leader Joshua Bell will once again grace the stage with the ensemble to kick off the season with extraordinary sound. The Academy of St Martin in the Fields returns to the Festival after a successful three-year residency from 2016 to 2018. Tentative programming for the Academy of St Martin in the Fields includes Tchaikovsky's Violin Concerto in a special rendition for chamber orchestra, a piano concerto featuring Anne-Marie McDermott, and music by Bizet, Bernstein and others. In 2021, the Dallas Symphony Orchestra will be led by its new Music Director, Fabio Luis (previously Principal Conductor of the Metropolitan Opera and Principal Conductor of the Danish National Symphony Orchestra), in his Vail debut. Repertoire under consideration includes works by Jessie Montgomery, Beethoven, Mozart, Tchaikovsky, and Franz Schmidt. Luisi will be joined by principal pops conductor Jeff Tyzik, who will lead the orchestra in two pops performances, featuring music from the movies and the theatrical production Revolution: The Music of the Beatles, A Symphonic Production, as well as the annual July 4 Patriotic concert. Soloists may include principal harpist Emily Levin performing Alberto Ginastera’s Harp Concerto and violinist James Ehnes. The Philadelphia Orchestra’s residency will feature music director Yannick Nézet-Séguin in collaboration with prominent guest soloists such as pianists Yefim Bronfman and Daniil Trifonov, violinist Augustin Hadelich and saxophonist Branford Marsalis. Composers under consideration include Vivian Fung, Missy Mazzoli, Schubert, Copland, Wagner, Dvořák, Alexander Glazunov, and Heitor Villa-Lobos. The New York Philharmonic, under the leadership of music dire83500+ctor Jaap van Zweden and the ever-popular Bramwell Tovey, will be highlighted by a special thematic focus on the music of Mendelssohn. Ancillary events to include scholarly talks and outdoor activities that explore the influence of nature on the composer will enhance the overall experience and create an in- depth understanding of Mendelssohn and his music. Under consideration to join the orchestra are pianists Conrad Tao, Sergei Babayan and Beatrice Rana, principal cellist Carter Brey, and violinist Gil Shaham. Preliminary dates for the orchestral residencies are: Academy of St Martin the Fields: June 24-27, 2021 Dallas Symphony Orchestra: June 30-July 5, 2021 The Philadelphia Orchestra: July 9-17, 2021 New York Philharmonic: July 21-28, 2021 Bravo! Vail's orchestral residencies are the fundamental essence of the Festival, integrating the unique style specific to each ensemble, the sounds and histories of a variety of repertoire, and a balance of genres and eras. These performances draw year- round residents, second-home owners and out-of-town visitors to Vail. In order to fulfill its mission of producing the finest November 3, 2020 - Page 162 of 389 performances by the greatest artists and to continue to advance musical excellence, Bravo! Vail requests support from the Town of Vail for the residences of Academy of St Martin in the Fields, The Philadelphia Orchestra, and New York Philharmonic, underwriting costs associated with presenting these incredible world-renowned ensembles which are staples of the Festival. Bravo! Vail requests $83,500 to support Academy of St Martin in the Fields, as well as $96,000 per orchestra for both The Philadelphia Orchestra and New York Philharmonic. Over the course of its first three-year residency, Academy of St Martin in the Fields saw more than 17,000 attendees and numerous sold out or near capacity performances. In 2018, at the conclusion of its residency, Bravo! Vail received immense feedback regarding the inclusion of the ensemble in the future, including: “The absence of their exquisite, masterful performances next season (2019) will be profound” and “This is the only orchestra that I drive from Denver to see each year. I will be so disappointed if they won’t be back.” Based on its previous reception, Bravo! Vail expects to build upon the incredible success of the Academy of St Martin in the Fields' first residency with its triumphant return to the 2021 Festival. The Philadelphia Orchestra and the New York Philharmonic continue increase in popularity, rivaling one another in sold-out concerts, as audiences soak in every note. Bravo! Vail recognizes that these requests represent an increase of past funding by the Town of Vail. Each year, the Festival faces increased payments of 3 percent to each of its orchestra partners as agreed upon in the multi-year agreements. Bravo! Vail is incredibly grateful to the Town of Vail for its continued support and makes these increased requests in funding to keep up with the rising costs of providing exceptional world-class music to the community. New Works Project: The mission of the New Works Project is to nurture the creation of new music by today’s most innovative composers and to present the incredible wealth of venerated music by the leading composers of the 20th and 21st centuries. Bravo! Vail aims to create and cultivate a new relationship for audiences with the vibrant world of living composers. Furthermore, the Festival asserts that it is the responsibility of all arts organizations to foster the creation of new art and music, to contribute to the growing musical canon and to ensure a thriving musical world. In 2021, Bravo! Vail’s New Works Project will introduce the Symphonic Commissioning Project as part of Anne-Marie McDermott’s artistic vision for the Festival. From 2021 to 2025, Bravo! Vail looks to introduce 15 new symphonic compositions with 12 receiving their premiere performances in Vail. All works are intended to be accompanied by the presence of the composer on stage at the amphitheater and elsewhere throughout the Vail community. Composers will be chosen in collaboration with each participating ensemble and each composition will range in length from 8 to 15 minutes. At least three new works by three new composers will be introduced every season. This project seeks to embrace today’s composers and provide an exciting, invigorating and life-long appreciation of music to audiences. Plans for the 2021 Bravo! Vail season include a commission of a new symphonic work for each of its resident symphony orchestras to be premiered. Confirmed composers are Bruce Adolphe for the Dallas Symphony Orchestra, Valerie Coleman for The Philadelphia Orchestra, and Gabriella Smith for The New York Philharmonic. Known to millions of Americans as the Piano Puzzler on American Public Media’s Performance Today, Adolphe has been praised as "one of the most creative, spontaneous, and captivating composers in the Classical scene" by cellist Mike Block. One of the "Top 35 Female Composers in Classical Music," Coleman produces compositions that are "skillfully wrought, buoyant music" (The New York Times). Smith, whose music is described as "high-voltage and wildly imaginative" (Philadelphia Inquirer), has been the recipient of three ASCAP Morton Gould Young Composer Awards and a BMI Student Composer Award. In addition, the Classically Uncorked Series will present numerous pieces by 20th and 21st century composers, exposing audiences to lesser known composers. This series has become increasingly popular and is designed to showcase the past, present and future of chamber music. To continue to be a leading innovator and contribute to the musical canon, Bravo! Vail requests $50,000 in support of this project for 2020. With three new works in 2021, expenses have increased over previous years. Furthermore, this project has received donations from a private donor to supplement funding needed in the past; however, due to recent changes, that funding is no longer available and this project needs support from the Town of Vail in order to fulfill its goal. This project provides major marketing opportunities for Bravo! Vail and by extension the Town of Vail, with past press including listings and features in Musical America, Broadway World, BBC Music Magazine, The New York Times and New Music USA. Bravo! Vail is thankful for the support the Town of Vail has shown this project. Chamber Music Series and Classically Uncorked Series: Bravo! Vail's request of in-kind usage of Donovan Pavilion supports the Festival's Chamber Music Series and Classically Uncorked Series which are presented at the stunning venue. November 3, 2020 - Page 163 of 389 The 2021 Chamber Music Series will prominently feature members of the resident orchestras. Current plans call for members of the Academy of St. Martin in the Fields to collaborate with pianist and Artistic Director Anne-Marie McDermott, members of the Dallas Symphony Orchestra to perform chamber music for winds and piano, and members of the Philadelphia Orchestra to perform the original version of Copland’s Appalachian Spring and Wagner’s Siegfried Idyll. In addition, the Omer String Quartet will give the Vail premiere of a commissioned work from composer Caroline Shaw. Bravo! Vail’s innovative Classically Uncorked Series showcases the past, present, and future of chamber music from around the world. Classically Uncorked features numerous pieces by 20th and 21st century composers whose music has never been performed for Vail audiences, such as Phillip Glass, Steve Reich, John Adams, and many others. In 2021, the series of three cabaret-style evenings will offer an exploration of contemporary music juxtaposed with classics that looks at the diverse and stylistically varied world of music written for solo piano, two pianos, piano four hands and piano plus harpsichord. The duo-piano team of Quattro Mani, Stephen Prutsman, Lisa Moore, Amy Yang, Adam Golka, and Alessio Bax are among the pianists under consideration for this series. Orchestral Welcoming Picnics: Bravo! Vail is exploring the usage of town parks for welcoming picnics for each of its four resident orchestras. Previously held in hotel ballrooms, Bravo! Vail is exploring different options in response to COVID-19 and to keep the events fresh. The Festival requests the use of parks, primarily Ford Park lower bench picnic shelter areas, and in-kind of any fees or reservations if necessary. Please upload event/program/organization budget. 2021 Draft Budget 9.30.20.pdf Who currently funds the event/program? Town of Vail, Berry Charitable Foundation, Private Donors Who currently funds your organization? Town of Vail, Berry Charitable Foundation, ANB Bank, Town of Gypsum, Alpine Bank, National Endowment for the Arts, LIV Sotheby's International Realty, Fidelity Investments, Slifer Smith & Frampton, US Bank, Holy Cross Energy, Wall Street Insurance, FirstBank, Bank of America, First Western Trust, Meiomi Wine, Private Donors What percentage % of the total event budget is being requested to fund? 4 If the event/program is not funded at full request, how will the event change with a lower funding allocation? Bravo! Vail maintains excellent fiscal health, in part due to the invaluable support of the Town of Vail. However, if the Festival is not funded at the full request, Bravo! Vail would prioritize its activities, events and programs to ensure it still offered the highest quality experience and level of artistic excellence audiences have come to know. More "out of the box" programming and events may be eliminated or limited. The Festival may also utilize its endowment to cover necessary costs. Should the Council decide not to support this event/program at all, will it still occur? Yes What dollar amount of the total event/program gross revenue do you expect the event itself to generate? (ticket sales, merchandise, food and alcohol sales, etc.) 1,550,300 Do you intend to host the event or program in Vail beyond 2021? Yes Do you anticipate requesting funding from the CSE for 2021? Yes Audience: Who is your audience? (You may choose more than one.) First time visitors, Returning guests, Primary and Second Homeowners, Local residents Channels: Which of these channels will you utilize to promote your event or program? (You may select more than one.) Print - Local, Print - Regional, Print - National, Editorial, Radio, Television, Online Event Listings, E-newsletters, Web, Media Plan/Public Relations, Facebook, Instagram, Twitter, Posters, Rack Cards, Signage – Banners, etc, Partnerships, Local Vail Businesses, Concierge Visits November 3, 2020 - Page 164 of 389 SPONSORSHIPS & PARTNERSHIPS 1. What is the dollar $ amount of sponsorships and/or partnerships from other sources reflected in the event/program budget? $400,000 1a. What is the dollar $ amount of in-kind services or items provided from sponsors or partners? $1,500,000 2. Please list your confirmed sponsors or partners. Sponsorships and partnerships for 2021 have just begun to be actively pursued. To date, Bravo! Vail has confirmed support from Slifer Smith & Frampton, First Western Trust, Meiomi WIne, Fidelity Investments, LIV Sotheby's International Realty, and several private donors. 3. Please explain the potential for additional sponsorships or partners. Bravo! Vail's corporate partnerships have grown over the past couple of years, with 14 new partnerships in the past three years developed and current sponsors renewing year to year. The Festival has seen increased interest in sponsorships and is working to cultivate prospective partners throughout the year. However, due to the COVID-19 pandemic, funding in 2021 may be limited but Bravo! Vail will work to build relationships for future years. In addition, new private donors are actively prospected to help eliminate the reliance on one particular private donor. ADDITIONAL INFORMATION Are there any other things you'd like to share with Council and staff that are not included in the application? REQUIRED ATTACHMENTS Organization rosters naming all officers, board of directors and respective positions as relevant Bravo! Vail 2021 Board of Trustees.xlsx OPTIONAL ATTACHMENTS List any URLs where additional information can be found, including photos, videos or other content relevant to your application. 2020 Season YouTube playlist: https://www.youtube.com/watch?v=yBZPPf4VQRc&list=PLp_w3EC-KH77HrQjNA5A9MhbBiIi0yiV4 Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding Bravo! Vail Press Report 2020 Season.pdf Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding We encourage questions about the Council application to be sent via email to Carlie Smith - csmith@vailgov.com. Phone calls for further discussion can be scheduled over email as well. --->The "Save Draft" button below allows you to save your application and come back to work on it again. --->The "Save" button is for when your application is complete and ready to submit. ---> Your application has not been formally submitted until you navigate to the Menu page and click "Submit Request". You will receive a confirmation email once your application has been submitted.<--- Number November 3, 2020 - Page 165 of 389 2021 Annual Contribution: National Repertory Orchestra Asa Armstrong Town of Vail 2021 Annual Council Contribution Request CONTRIBUTION POLICY All contribution requests received by the Town of Vail will be processed in the following manner: A. All requests must be submitted electronically. Incomplete applications and supplemental information will not be accepted. THE TOWN COUNCIL WILL ONLY BE GIVEN YOUR COMPLETED APPLICATION FORMS. NO SUPPLEMENTAL INFORMATION WILL BE GIVEN TO THE TOWN COUNCIL. B. All applications for annual funding shall be completed and submitted by September 30th by 5:00 P.M. C. The Town Council will evaluate the various proposals based on their direct benefit to the entire community of Vail, fulfillment of the Town’s mission, and how this contribution will affect our resort community’s future health. The Town Council’s mission statement reads: In order to be the premier international mountain resort community, we’re committed to growing a vibrant, diverse economy and community, providing our citizens and guests with exceptional services and an abundance of recreational, cultural and educational opportunities. DISCLOSURE TO ALL APPLICANTS: 1. No money will be disbursed until March 1st, 2021. 2. Because of uncertainty of revenue estimates, please note the following possibilities: a) Contribution funding may be reduced based on 2021 revenues. b) The Town of Vail may choose to disburse funding in quarterly installments throughout 2021. Special event funding will follow the CSE’s guideline of payment in thirds pending completion of CSE and Town of Vail permitting requirements. 3. Notification of awards will be sent after the Council approves the final budget in December. GENERAL INSTRUCTIONS: All applications must be submitted by September 30th by 5:00 P.M. Any application received after that date will not be considered. Please complete all fields in this application. No hard copies are accepted. Email contact asa@nromusic.org What is the name of your organization? National Repertory Orchestra What category of funding are you applying for? (See definitions at www.vailgov.com/departments/finance/grant- process) Signature Events Type of Funding Requested Cash Funding Only Amount of Cash Contribution Requested $2,500 What is the name of your event? Tails & Tales set to Music - As part of Vail Public Library's Summer Reading Program Is this a new event or program? No How much funding did you receive from the Town of Vail for 2020? (Please include total funding you received from the CSE and Town Council) $2,500 Proposed Event/Program Start Date 06/15/2021 November 3, 2020 - Page 166 of 389 Proposed Event/Program End Date 07/20/2021 Name of person completing the application Asa Armstrong Title of person completing the application Director of Development Provide name of person or entity to whom the funding check will be cut. National Repertory Orchestra Mailing Address Street P.O. Box 6336 City Breckenridge State Colorado Zip Code 80424 Telephone number 9704535825 ext.3 Email address asa@nromusic.org Event/program and/or organization website www.nromusic.org Number of years organization has been in business 60 Organization's Mission Statement The National Repertory Orchestra is a preeminent intensive summer music festival creating diverse, thoughtful and socially conscious musicians through experiential learning. We inspire young musicians to be great leaders in their communities while Changing Lives Through Music! Organization's Tax Status Non-Profit (501C-3) If applicable, please attach current State Department of Revenue Certificate with this application. EVENT/PROGRAM DESCRIPTION Is this a new or existing event/program in Vail? Existing How many years has the event or program been produced in Vail? 9 How does your request support item 1C of the Contribution Policy (See above) The National Repertory Orchestra (NRO), like the Town of Vail, is dedicated to provide the community with educational and cultural experiences. For nine years the NRO have treated the youngest residents and visitors of Vail with a free family concerts in partnership with Bravo! Vail. To navigate the global pandemic and still offer free family friendly performances in 2021, the NRO will deliver two performances at venues such as the public library to keep the audience members safe and allow for social distancing. Please describe the location(s) of the event or program in previous years. In past years the the free children's concert have taken place at the Gerald R. Ford Amphitheater. With safety as our top priority, the NRO will host two performances in 2021 to smaller audiences to take place in partnership and at the Vail Public Library. November 3, 2020 - Page 167 of 389 Please provide a detailed description of the event/program and its activities. The National Repertory Orchestra (NRO) in partnership with Vail Public Library will engage residents and visitors of Town of Vail through music and story telling as part of the 2021 Summer Reading Program - Tails & Tales. The interactive and educational music program at the Vail Public Library will combine story telling with music play and an interactive music petting zoo. The two program will be scheduled on two Tuesday afternoon to allow visiting families to attend after a day of activities and local families to join after work. Do you plan to use Vail Recreation District Facilities? No If any of the event/program takes place outside of the Town of Vail, please explain where the event will take place and why. The NRO is also partnering with Summit County Libraries (Breckenridge, Frisco and Silverthorne) for the Tails & Tales set to Music - as part of Summit County's Library Summer Reading Program. ENVIRONMENTAL PRACTICES Which of these environmental practices will you commit to executing at your event/program? Use of recyclable materials - banners, paper, etc., Ban use of plastic bags, Remind guests to bring re-usable bags and water bottles, Encourage use of bicycles, buses, shuttles, carpools, walking or public transit to event, Enforce no idling policy for staff and guests, Recycling required in all areas of event, Ban styrofoam, not allowed within town limits, Provide water bottle filling stations, Provide secure bike parking area Please describe your commitment to environmental sustainability and detail measures that will be taken during your event to ensure minimal environmental impact and sustainable best practices. The educational program will extend beyond story telling through music. As educators we are committed to environmental sustainability and fostering a generation that is kind to each other, the earth and them-self. Leading by example the NRO musicians will encourage and bring their own water bottles to the program. Use of bicycles, shuttles, carpools, walking or public transportation and recycling will also be encouraged. EVENT/PROGRAM INFORMATION Number of participants (athletes, artists, exhibitors, etc.) anticipated 8 Number of volunteers needed 0 Number of event/program staff 12 Estimate of total number of spectators/attendees anticipated 120 Estimate the number of destination guests from within Colorado, with a focus on the Front Range that your event/program will bring to Vail 70 Estimate the number of destination guests from outside Colorado your event/program will bring to Vail 40 Estimate the number of international guests your event/program will bring to Vail 10 How will your event/program increase sales tax in Vail? The family friendly performance is an opportunity for local and visiting families to combine educational and inspiring programming with unique dining and shopping experiences prior or post the performances. November 3, 2020 - Page 168 of 389 Brand Fit: How will your event or program support the mission and vision of the Vail Town Council? The NRO is one of the top music festivals in the world. The acclaimed music program conducts a 25-city audition tour with nearly 1,000 applicants to fill 89 coveted orchestra positions with the brightest musicians in the world. Today you can find NRO alumni on virtually every professional orchestra in the country. The NRO shares the vision and mission of Vail's Town Council as we provide cultural and educational opportunities to create vibrant communities through the universal language of music. Brand Fit: How will your event or program support the Vail brand identity? The NRO is s breath of fresh air in the classical music world. All NRO musicians receive extensive training in Education and Community Engagement as part of their summer festival curriculum. The musicians passion for music shines through in every performance and is sure to animate Town of Vail with a playful classical performances suitable for all ages. Community Enrichment: How will your event/program attract target markets of both visitors and community members? The engaging program will speak to all participants on some level weather they are seasoned concert attendees or someone discovering classical music for the first time. Growth Potential: How will the event/program deliver fresh content? (Fresh content means new programming, entertainers, adding additional days and activities.) Each year the NRO invites 89 musicians to participate in NRO's summer festival. These young musicians are then mentored by professional musicians, conductors and music educators. Each year the bar is set a bit higher as the musicians receive training in Education and Community Engagement to give vibrant, creative and engaging performances with a fresh new theme each year. Growth Potential: How will the event/program promote an atmosphere of vitality, fun and celebration? NRO's kids music performances are all about celebrating music, wrapped in a sense of humor. The goal is to engage all participants on some level through the magic of music. Marketing Strength: What is the potential for the event/program to leverage media exposure and attract sponsorship support? The program has great potential for media exposure and sponsorship as it provides a cultural experience for our youngest music enthusiasts and attracts both local and visiting families. Potential: How will the event or program enhance Leadership Skills: locally, nationally and internationally? The music component of the program contributes to the development of leadership skills by encouraging participants to feel ownership in the music-making process, taking responsibility for both their own and the group's progress. To move the process allong, the NRO musicians urge the young participants to take the lead during certain parts of the program. The result is that, over time peer-to-peer lead teaching, becomes a positive habit of helping others. Community Enrichment: What is the lasting community involvement opportunity and/or lasting community benefit of the event or program? Today's classical world is a vibrant melting pot of genres, ideas and creativity, always evolving. The NRO is on the forefront of trends from within the huge expanse of music with new innovative programs and performances. How will the event or program leverage media and attract donor and sponsorship support? The NRO musicians are members of a global music community and engaging with the local community can be incredible beneficial to any educational organization. Support from Town of Vail demonstrates the value the Town places on educational music programs connecting people through music. Town of Vail's support of the NRO demonstrates a commitment to the residents and visitors of Vail. With Town of Vail's funding support the NRO is able to leverage funding from both local and national funders. EVENT ECONOMIC IMPACT Potential benefits to the Town of Vail - Estimate number of room nights for your event or program. 40 Potential benefits to the Town of Vail - Potential benefits to the Town of Vail - Estimate increased spending generated by your event or program. $8,000 Example: Increased spend by attendees in restaurants, shops, lodging or activities. Potential benefits to the Town of Vail - What estimated return on investment (ROI) in dollars should the Town of Vail expect? $12,000 November 3, 2020 - Page 169 of 389 ROI in this case refers to for each dollar the event/program is funded, how many dollars will be received by the Town of Vail from event impact.) Example: Estimated ROI - Formula: # of attendees x total average spending = $ (2000 attendees) x ($240 daily spend ) = $480,000 Explanation of how you will direct prospective attendees to book lodging within the Town of Vail and a description of how you will track the number of lodging nights generated. REMINDER: Per the CSE funding agreement, the event producer is REQUIRED to direct attendees to book in Town of Vail hotels and lodges. The 2021 NRO program book will include a digital format through an application interface as well as an e-edition online. The easily accessible and mobile-friendly piece will meet our audiences where they are with direct links to Town of Vail lodging and community and regional partners. The NRO is diligent in collecting qualitative and quantitative data from all Education and Community Engagement events. This data is compiled in an annual impact report and shared with our funders to include: Lodging, travel and entertainment Gender, age, income and education BUDGET Using the provided budget template, provide a detailed estimated event/program budget, including anticipated revenues and expenses. Are your books audited? Yes Describe how you will use the funds requested? The funds requested from Town of Vail will support travel and lodging for the musicians, performance expenses, purchase of music and marketing of the two events. Please upload event/program/organization budget. NRO_Vail_Program Budget_2021.pdf Who currently funds the event/program? Leauge of American Orchestras and Town of Vail Who currently funds your organization? For FY 20 individual donations account for 75% of our total revenue. Concert tickets account for 0% of our total revenue (due to canceled concert season). Special events accounts for 12% of our total revenue. Grants and foundations account for 13% of our total revenue. Major grant sources include: Breckenridge Grand Vacations, Federal Funding, League of American Orchestras, The Summit Foundation, Town of Breckenridge, Town of Silverthorne and Vail Resorts EpicPromise. What percentage % of the total event budget is being requested to fund? 41 If the event/program is not funded at full request, how will the event change with a lower funding allocation? There are very few areas where cuts can be made for the program. Unfortunately the cuts would have to come out of the event marketing budget. Should the Council decide not to support this event/program at all, will it still occur? Yes What dollar amount of the total event/program gross revenue do you expect the event itself to generate? (ticket sales, merchandise, food and alcohol sales, etc.) 0 Do you intend to host the event or program in Vail beyond 2021? Yes Do you anticipate requesting funding from the CSE for 2021? Yes Audience: Who is your audience? (You may choose more than one.) First time visitors, Returning guests, Primary and Second Homeowners, Local residents November 3, 2020 - Page 170 of 389 Channels: Which of these channels will you utilize to promote your event or program? (You may select more than one.) Print - Local, Online Event Listings, E-newsletters, Web, Media Plan/Public Relations, Grassroots, Facebook, Instagram, Twitter, Posters, Co-promotions, Partnerships SPONSORSHIPS & PARTNERSHIPS 1. What is the dollar $ amount of sponsorships and/or partnerships from other sources reflected in the event/program budget? $3,000 1a. What is the dollar $ amount of in-kind services or items provided from sponsors or partners? $1,740 2. Please list your confirmed sponsors or partners. League of American Orchestras 3. Please explain the potential for additional sponsorships or partners. To keep the two library music performances free of charge and accessible for all, the NRO will continue to raise funds necessary for these important performances. We will engage stakeholders who share a common interest in providing cultural opportunities to create healthy and vibrant communities. ADDITIONAL INFORMATION Are there any other things you'd like to share with Council and staff that are not included in the application? The NRO was awarded $2,500 to conduct a free, family-friendly concert at the Gerald R. Ford Amphitheater in 2020. Due to the global pandemic the performance was canceled and the funding never accepted. REQUIRED ATTACHMENTS Organization rosters naming all officers, board of directors and respective positions as relevant Board of Trustees 2020.pdf OPTIONAL ATTACHMENTS List any URLs where additional information can be found, including photos, videos or other content relevant to your application. https://www.nromusic.org/ Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding NRO_VIdeo_2020_2.mov Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding We Love NRO.jpg Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding 180704jk-NRO_4thjuly-275.jpg We encourage questions about the Council application to be sent via email to Carlie Smith - csmith@vailgov.com. Phone calls for further discussion can be scheduled over email as well. --->The "Save Draft" button below allows you to save your application and come back to work on it again. --->The "Save" button is for when your application is complete and ready to submit. ---> Your application has not been formally submitted until you navigate to the Menu page and click "Submit Request". You will receive a confirmation email once your application has been submitted.<--- November 3, 2020 - Page 171 of 389 Number Linked Users asa@nromusic.org Submission Date Submission Date Submission Date 09/30/2020 2021 Annual Contribution: File Attachments Please upload event/program/organization budget. NRO_Vail_Program Budget_2021.pdf Organization rosters naming all officers, board of directors and respective positions as relevant Board of Trustees 2020.pdf Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding NRO_VIdeo_2020_2.mov Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding We Love NRO.jpg Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding 180704jk-NRO_4thjuly-275.jpg November 3, 2020 - Page 172 of 389 PROJECTED REVENUE League of American Orchestras 3,500.00$ Town of Vail 2,500.00$ Total 6,000.00$ PROJECTED EXPENSES Transportation 322.00$ Operations 1,920.00$ Food and Beverage 600.00$ Music Rental 1,000.00$ Staff 1,120.00$ Lodging 260.00$ Marketing/Printing 700.00$ Total 5,922.00$ 2021 (2) MUSIC PERFORMANCES AT VAIL PUBLIC LIBRARY November 3, 2020 - Page 173 of 389 Board of Trustees 2020 President Michael Massey Denver, Colorado Law Professor at University of Denver Vice President Pam Piper Yeung Breckenridge, Colorado Retired IT Professional Treasurer John Stafford Breckenridge, Colorado Retired VP Finance, General Mills Secretary Sally Queen Breckenridge, Colorado Retired Clothing and Textiles Professional Past President Rick Poppe Centennial, Colorado Retired Chief Strategic Officer in Commercial Construction Libby Bortz Littleton, Colorado Clinical Social Worker, private practice Sam Bufford Keystone, Colorado Retired Judge and Law Professor Barbara Calvin Breckenridge, Colorado Retired French Teacher, Philanthropist Tom Day LIV Sotheby's International Realty Real Estate Professional Sean Gatzen Breckenridge, Colorado Assistant Vice President, Alpine Bank John Landon Breckenridge, Colorado Retired Corporate VP of Northrop Grumman Corporation Patrice Lara Frisco, Colorado Retired Development Professional Anne Mills Denver, Colorado Retired IBM Executive Pam Wiegand Denver, Colorado Philanthropist ENDOWMENT COMMITTEE James Calvin Fred Menzer Barbara Vonderheid November 3, 2020 - Page 174 of 389 2021 Annual Contribution: Vail Jazz Foundation Amanda Blevins Town of Vail 2021 Annual Council Contribution Request CONTRIBUTION POLICY All contribution requests received by the Town of Vail will be processed in the following manner: A. All requests must be submitted electronically. Incomplete applications and supplemental information will not be accepted. THE TOWN COUNCIL WILL ONLY BE GIVEN YOUR COMPLETED APPLICATION FORMS. NO SUPPLEMENTAL INFORMATION WILL BE GIVEN TO THE TOWN COUNCIL. B. All applications for annual funding shall be completed and submitted by September 30th by 5:00 P.M. C. The Town Council will evaluate the various proposals based on their direct benefit to the entire community of Vail, fulfillment of the Town’s mission, and how this contribution will affect our resort community’s future health. The Town Council’s mission statement reads: In order to be the premier international mountain resort community, we’re committed to growing a vibrant, diverse economy and community, providing our citizens and guests with exceptional services and an abundance of recreational, cultural and educational opportunities. DISCLOSURE TO ALL APPLICANTS: 1. No money will be disbursed until March 1st, 2021. 2. Because of uncertainty of revenue estimates, please note the following possibilities: a) Contribution funding may be reduced based on 2021 revenues. b) The Town of Vail may choose to disburse funding in quarterly installments throughout 2021. Special event funding will follow the CSE’s guideline of payment in thirds pending completion of CSE and Town of Vail permitting requirements. 3. Notification of awards will be sent after the Council approves the final budget in December. GENERAL INSTRUCTIONS: All applications must be submitted by September 30th by 5:00 P.M. Any application received after that date will not be considered. Please complete all fields in this application. No hard copies are accepted. Email contact amanda@vailjazz.org What is the name of your organization? Vail Jazz Foundation What category of funding are you applying for? (See definitions at www.vailgov.com/departments/finance/grant- process) Signature Events Type of Funding Requested Cash and In-kind Amount of Cash Contribution Requested $75,000 In-Kind Contribution Requested (4) Donovan Pavilion Rentals, (8) Lower Bench Venue Rental What is the name of your event? Vail Jazz Festival Is this a new event or program? No How much funding did you receive from the Town of Vail for 2020? (Please include total funding you received from the CSE and Town Council) $75,000 November 3, 2020 - Page 175 of 389 Proposed Event/Program Start Date 07/08/2021 Proposed Event/Program End Date 09/06/2021 Name of person completing the application Amanda Blevins Title of person completing the application Development Director Provide name of person or entity to whom the funding check will be cut. Vail Jazz Foundation Mailing Address Street PO Box 3035 City Vail State Colorado Zip Code 81658 Telephone number 9704796146 Email address amanda@vailjazz.org Event/program and/or organization website vailjazz.org Number of years organization has been in business 26 Organization's Mission Statement Vail Jazz will expand the audience for jazz and the performance opportunities for jazz musicians by presenting entertaining and educational live and virtual jazz performances, while providing jazz education to youth and assisting in the development of aspiring jazz musicians. Organization's Tax Status Non-Profit (501C-3) If applicable, please attach current State Department of Revenue Certificate with this application. 501 (c) 3 CERT_GS_D 6.6.19.pdf EVENT/PROGRAM DESCRIPTION Is this a new or existing event/program in Vail? Existing How many years has the event or program been produced in Vail? 26 November 3, 2020 - Page 176 of 389 How does your request support item 1C of the Contribution Policy (See above) We cherish the bonds of community between musicians, workshop alumni, staff and patrons. Our inclusive culture is a matter of distinction among other arts organizations, music festivals and teaching workshops. We take pride in bringing the rich, cultural heritage of jazz to the forefront of the community. Vail Jazz serves a diverse community of full-time residents, part-time residents and visiting families that hail from all over the globe to enjoy music in a premier international mountain resort. In a community that is saturated with world-class live music and non-profit work, Vail Jazz has a large, dedicated and passionate group of followers that spans socio-economic status and geographic boundary in Eagle County and beyond bound the exceptional programming and services the Vail Jazz Festival provides year after year. Vail Jazz remains committed to hosting events that enhance the cultural environment of Vail while embracing the community and diversity among our audience. Please describe the location(s) of the event or program in previous years. 2019 Festival Details: Vail Jazz Party (11 sessions over Labor Day Weekend) Vail Jazz @ Vail Square (8 performances on Thursday evenings) Vail Jazz @ The Remedy: (8 performances on Sunday evenings) Vail Jazz Gala- (1 event in July) Vail Jazz @ Riverwalk- (8 performances on Friday evenings) Vail Jazz @ the Market (8 performances on Sundays Farmers Market) Vail Jazz Club Series (10 performances on Wednesday evenings) 2020 Summer Activities: Jazz in the Park, Free concert series hosted in the Ford Amphitheater Lower bench venue. 7 concerts Fridays July 17th through September 4th, 2020. November 3, 2020 - Page 177 of 389 Please provide a detailed description of the event/program and its activities. The Vail Jazz Festival is a 10-week program that brings the best talent in the jazz world to the ultimate summer destination in the Colorado Rockies: Vail. The Festival consists of four distinctive series that run from July – September: Vail Jazz @ Vail Square, Vail Jazz @ The Remedy, the Vail Jazz Party and Vail Jazz in the Park. With over 45 performances and a diverse lineup of artists, join us this summer as we fill the streets of Vail with the sounds of swing, salsa, blues, Latin, bebop, the American Songbook, and more! Vail Jazz Party (11 sessions between Thursday and Monday, Labor Day Weekend) The Vail Jazz Party features a jam-packed lineup of more than 35 of jazz music’s finest groups and soloists, joining together in riveting mainstage performances, captivating jam sessions, and inspiring multi-media tributes to jazz legends. Spanning 5 days over Labor Day weekend, the Vail Jazz Party brings together classic jazz and contemporary sounds of the genre with majestic mountain views in North America’s premier international mountain resort community. Join us in Vail as we celebrate the timeless allure of the jazz tradition! Vail Jazz @ Vail Square (8 performances on Thursday evenings mid-July through the end of August 2021) The Jazz Tent at Vail Square in the heart of Lionshead bursts at the seams during our high-energy Thursday night performances. This summer evening series in the beautiful outdoor courtyard at The Arrabelle literally overflows with enthusiasm for the remarkable roster of international performers who will play in the now iconic venue. Vail Jazz @ The Remedy: (8 performances on Sunday evenings mid-July through the end of August 2021) Cocooned within the elegant Four Seasons Resort, the vibe is slick, hip and sophisticated, the food creative and fun. The smartly dressed crowd adds to the chic vibe. Grab a coveted spot in the jazz hang, or migrate to the bar for the best Manhattan in town. Hosted by amiable keyboard guru Tony Gulizia with Brian Loftus on drums, the duo is joined by visiting luminaries each week for highly convivial jamming. Jazz in the Park- Date and Time TBD, Ford Amphitheater Lower Bench Park A casual family style picnic series, Jazz in the Park debuted summer of 2020 due to the COVID crisis and was received with amazing support. The series will continue summer 21, providing a laid back atmosphere, in an outdoor setting perfect for small gatherings to jump start the weekend. Do you plan to use Vail Recreation District Facilities? No If any of the event/program takes place outside of the Town of Vail, please explain where the event will take place and why. All program activities have been eliminated outside of the Town of Vail. The shift to serve all programming to Vail is to leverage audience exposure opportunities to drive attendance to our events and to emphasize the importance of cultural activities in Vail, strengthen the economic outcome of the TOV and retailers by driving visitors into town, and continue to support our community through this time of uncertainty. ENVIRONMENTAL PRACTICES Which of these environmental practices will you commit to executing at your event/program? Use of recyclable materials - banners, paper, etc., Ban use of plastic bags, Remind guests to bring re-usable bags and water bottles, Encourage use of bicycles, buses, shuttles, carpools, walking or public transit to event, Enforce no idling policy for staff and guests, Recycling required in all areas of event, Wastewater will be properly disposed of, Use eco-friendly serving utensils (compostable or recyclable), Ban styrofoam, not allowed within town limits, Partner with a upcycler or hard to recycle vendor for re-use of event materials (Terra-Cycle, Green Guru, Gillibags, etc) Please describe your commitment to environmental sustainability and detail measures that will be taken during your event to ensure minimal environmental impact and sustainable best practices. Vail Jazz is committed to environmental sustainability and continues to better plan details that measure up to significant improvements to our environmental foot print year over year. We’ll buy eco products recyclables, we are selling totes (encouraging no plastic), newly established cycle effect partnership to encourage bike use, we don’t use styrofoam, we produce water stations for volunteers and we partner with venues that are committed to alignment on these values. November 3, 2020 - Page 178 of 389 EVENT/PROGRAM INFORMATION Number of participants (athletes, artists, exhibitors, etc.) anticipated 250 Number of volunteers needed 25 Number of event/program staff 6 Estimate of total number of spectators/attendees anticipated 18,000 Estimate the number of destination guests from within Colorado, with a focus on the Front Range that your event/program will bring to Vail 10,000 Estimate the number of destination guests from outside Colorado your event/program will bring to Vail 5,500 Estimate the number of international guests your event/program will bring to Vail 2,500 How will your event/program increase sales tax in Vail? Our event schedule is held in rotating venue space, meaning that each guest is provided a different experience for each series. The Arrabelle at Vail Square venue is in the middle of a high traffic retail location, Vail Jazz Party attendees are encouraged to visit our advertisers for retail purchases, Remedy venue encourages guests to dine while watching the performance, Jazz in the Park venue is free and intended to encourage guests to stay in the village for an extended period of time- increasing the goods and services that will be purchased during before and after event attendance. Our patrons typically spend the night at a Vail Hotel, and this year we plan to use over 1,400 room nights with over 600 reservations confirmed for Labor Day weekend alone. Vail Jazz boasts a strong following of community members and long-time locals in the Vail Valley with nearly 65% of attendees returning to events for 3 or more years. 80% Vail Jazz Festival attendees DEFINITELY plan to return next year and 85% DEFINITELY would recommend the event to family/friends. Specifically in regards to the Vail Jazz Party over Labor Day weekend, 90% DEFINITELY plan to return next year and 95% DEFINITELY would recommend the event to family/friends. The Vail Jazz Festival stimulates an estimated $1.8MM in spending in Vail Brand Fit: How will your event or program support the mission and vision of the Vail Town Council? With public awareness, community engagement and attendance at an all-time high in 2019, Vail Jazz will welcome back more than 18,000 attendees to a diverse presentation of events throughout the Vail Valley. The Vail brand sets an expectation of unmatched experiences of world-class quality, and the Vail Jazz staff is aggressively working towards realizing this goal each year with live performances and educational programs that inspire and entertain to that degree. With a vast array of entertainment opportunities to choose from in the Vail Valley, Vail Jazz strives to set itself apart by providing spectacular listening experiences in each of its venues, leaving guests with lasting memories of stunning jazz performances. These goals are entirely constructed around the overarching premise of encouraging guests and attendees to return year after year to spend time in Vail. Brand Fit: How will your event or program support the Vail brand identity? Vail has a unique history and community foundation that prides itself on offering the best of the best. Whether it be world class skiing, or the expansive programming of live entertainment, people know what to expect in Vail and the legacy created here will live on through custom experiences and unbelievable memories. Vail Jazz has also created a legacy featuring the best musicians from across the globe, performing in intimate venues with the picturesque backdrop of the Rocky Mountains. Traveling to Vail and Vail Jazz is about creating an experience like none-other and counting down the days until you can return. November 3, 2020 - Page 179 of 389 Community Enrichment: How will your event/program attract target markets of both visitors and community members? Vail Jazz is succeeding tremendously at emphasizing the remarkable diversity of jazz music from an artistic, geographic, social, and historical perspective drawing a diverse group of fresh and returning followers. Performers in 2019 hailed from nearly a dozen countries, more than 20 states, and from around Colorado, and their performances in turn demonstrate a dramatic range in artistic output. We encourage artists to share the context in which their music has been created, and we produce specially- curated shows throughout the Vail Jazz Party over Labor Day weekend called “multi-media tributes” where the political, social, economic and musical conditions of a specific geographic area or time period are shared in congress with a musical performance. These shows are written and developed solely by the artists. Sharing these performance series across video assets on youtube, blogging, social media, TV outlets, and digital media tactics helps engage an audience that is here now, and potential visitors before they get here, and continues to deliver the story to them after they depart. Once you experience our festival, culture and community, you are reminded of those fond memories until you return again the following year. Growth Potential: How will the event/program deliver fresh content? (Fresh content means new programming, entertainers, adding additional days and activities.) Every year new and upcoming artists and performers are traveling to Vail to be in our festival, our events are evergreen. We stream video and radio broadcasts live, we are adding four additional virtual events in the next year with an estimated 48 recorded performances, and build a new class of workshop musicians every Vail Jazz festival that go on to be lifetime musicians, earning a multitude of accolades. Growth Potential: How will the event/program promote an atmosphere of vitality, fun and celebration? 2020 marked the 25th Anniversary year of Vail Jazz Workshop program. Our Board of Directors launched an archive project that started over 10 months ago, we were able to display how far the students have come in each of their unique careers, and honor those achievements through an array of performances, free and ticketed, parties, dances, and festivities. The Vail Jazz festival was founded off of the Vail Jazz Party, which encompasses vitality at its finest. The entire year is anchored on the idea that in- person memories are made through embracing the unique complexities of each performance together and living in that moment, environment, and atmosphere. Marketing Strength: What is the potential for the event/program to leverage media exposure and attract sponsorship support? We are focused on delivering the message of our powerful and enticing event series to markets across the world that are unaware of our festival, delivering powerful video assets through a multi-media campaign, and leveraging our jazz communities in New York, Florida, California, and Texas through in-person activation, sponsorship with cross marketing, and group sales at sister festivals to bring more ticket buyers from outside of Colorado to Vail year round. We have also engaged in a dynamic social media growth campaign, and have developed virtual concerts to keep our audience engaged while they are not in town, and to further grow our audience and exposure on a national level. Potential: How will the event or program enhance Leadership Skills: locally, nationally and internationally? The Board of Directors is highly involved in all major decisions of the organization, Composed of members who represent long- time Vail residents, business owners, and major leaders in the community. Directors meet independently with the full time staff regularly to discuss and reflect on important issues and the direction of the organization. Within the Board, four committees exist: an Executive Committee, tasked with planning the five-year future of the organization as founder Howard Stone moves into retirement, the Development Committee, tasked with organizing and developing new fundraising, marketing and outreach ideas for the organization, the Gala Committee; a group of ten donors and volunteers who produce the annual Vail Jazz Gala, and the Marketing & Community Engagement Committee; who research and implement opportunities for audiences development and outreach in the Vail Valley and throughout the state of Colorado. Board effectiveness is currently at an all-time high, with particular strength developing within the Executive Committee. This group of 5 highly-dedicated individuals is guiding the organization’s most important strategic challenges and trajectory. Vail Jazz is recognized as one of the preeminent jazz presenters in the nation, bringing the highest caliber of jazz performers to Vail for truly unique and authentic jazz listening experiences. Legends in the jazz world have graced Vail Jazz stages since its inception, setting the bar high and allowing the organization to maintain a reputation as a primary cultivator of jazz in the American West. As a major part of the organization’s mission, Vail Jazz educational programs feature remarkable performers as well as music educators. These instructors are not only leaders, but masters at sharing the captivating songs and stories of jazz through dynamic, interactive lessons that appeal to young minds and instill an appreciation for music at an early age. November 3, 2020 - Page 180 of 389 Community Enrichment: What is the lasting community involvement opportunity and/or lasting community benefit of the event or program? Vail Jazz drives a close knit sense of community amongst our patron group. Both full time and part time residents feel a sense of "family" and inclusiveness that resonates throughout the community. Vail Jazz goes to school exposes the children in our community to the importance of history, culture and music engaging them at a young age to enhance their opportunity to explore diverse interests the drive a deep community appreciation. How will the event or program leverage media and attract donor and sponsorship support? Vail Jazz is recognized as one of the preeminent jazz presenters in the nation, bringing the highest caliber of jazz performers to Vail for truly unique and authentic jazz listening experiences. In 2021, our marketing budget will see an additional boost for the launch of a brand new website to streamline our storytelling and content. And we will engage across national TV and digital campaigns making our audience reach hundreds of times larger than ticket buyers alone. This year we will work to regain sponsorship attribution due to the cancellation of the summer 2020 festival and work to grow our sponsor base outside of the regional market. Vail Jazz will take the 12,000 donors in our database, segment into specific marketing groups, and deliver meaningful targeting campaigns through a multitude of tactics to engage participation year round through our brand new Jazz interludes virtual concert series. This has never been a focus in the past, and in 2020 using the start to this approach has seen significant gains in the highest level of donor activation and conversion to actual funding to support. EVENT ECONOMIC IMPACT Potential benefits to the Town of Vail - Estimate number of room nights for your event or program. 1,400 Potential benefits to the Town of Vail - Potential benefits to the Town of Vail - Estimate increased spending generated by your event or program. $1,800,000 Example: Increased spend by attendees in restaurants, shops, lodging or activities. Potential benefits to the Town of Vail - What estimated return on investment (ROI) in dollars should the Town of Vail expect? $1,800,000 ROI in this case refers to for each dollar the event/program is funded, how many dollars will be received by the Town of Vail from event impact.) Example: Estimated ROI - Formula: # of attendees x total average spending = $ (2000 attendees) x ($240 daily spend ) = $480,000 Explanation of how you will direct prospective attendees to book lodging within the Town of Vail and a description of how you will track the number of lodging nights generated. REMINDER: Per the CSE funding agreement, the event producer is REQUIRED to direct attendees to book in Town of Vail hotels and lodges. Vail Jazz partners with hotels to drive booking of overnight stays through specific discount codes that are advertised on our website, e-newsletter, dedicated marketing, and social media. Vail Jazz will also acquire a contract for 600 room nights for the Vail Jazz Party room block over Labor Day weekend activities. BUDGET Using the provided budget template, provide a detailed estimated event/program budget, including anticipated revenues and expenses. Are your books audited? No Describe how you will use the funds requested? The Vail Jazz Foundation, Inc. (Vail Jazz) respectfully requests a grant in the amount of $75,000 to fund the 26th Annual Vail Jazz Festival, which will be presented over a 10-week period during the summer of 2021, consisting free and ticketed performances. Three long-range goals have remained constant in the growth of Vail Jazz programs in the past five years: (1) to enhance the quality of Vail Jazz Festival events throughout the Vail Jazz Festival, (2) to maximize the economic impact that Vail Jazz has on the Town of Vail, and (3) to engage the community in new ways that expand the foundation of support which allow Vail Jazz programs to succeed. November 3, 2020 - Page 181 of 389 Please upload event/program/organization budget. VailJazz-FY20BudvFY19Act-Detail.pdf Who currently funds the event/program? Individual donors, sponsors, advertisers, grants, and foundations. Who currently funds your organization? Individual donors, sponsors, advertisers, grants, and foundations. What percentage % of the total event budget is being requested to fund? 12 If the event/program is not funded at full request, how will the event change with a lower funding allocation? The $75,000 requested will support performance schedules, venue rentals, additional signature talent bookings, travel expenses, increased marketing budget, increased staffing needs, etc. Support for Vail Jazz is crucial at this time so that it can present programing this year and assures our ability, as one of the important cultural assets of Vail, to not only survive but to be in a position to present the Vail Jazz Festival in 2021. If Vail Jazz is unable to secure the proper funding to support ticketed and free events, program cuts will be made to reduce event expenditures. Should the Council decide not to support this event/program at all, will it still occur? Yes What dollar amount of the total event/program gross revenue do you expect the event itself to generate? (ticket sales, merchandise, food and alcohol sales, etc.) 220,000 Do you intend to host the event or program in Vail beyond 2021? Yes Do you anticipate requesting funding from the CSE for 2021? Yes Audience: Who is your audience? (You may choose more than one.) First time visitors, Returning guests, Primary and Second Homeowners, Local residents Channels: Which of these channels will you utilize to promote your event or program? (You may select more than one.) Print - Local, Print - Regional, Print - National, Editorial, Radio, Television, Online Event Listings, E-newsletters, Web, Media Plan/Public Relations, Grassroots, Facebook, Instagram, Twitter, Posters, Rack Cards, Flyers, Event/Program App, Signage – Banners, etc, Co-promotions, Partnerships, Local Vail Businesses, Concierge Visits SPONSORSHIPS & PARTNERSHIPS 1. What is the dollar $ amount of sponsorships and/or partnerships from other sources reflected in the event/program budget? $200,000 1a. What is the dollar $ amount of in-kind services or items provided from sponsors or partners? $240,000 November 3, 2020 - Page 182 of 389 2. Please list your confirmed sponsors or partners. Anheuser-Busch KUVO Jazz 89 FM Epic Mountain Express (CME) Vail Daily Entertainment Cruise Productions The Four Seasons Vail The Rose Subway/Qdoba Alpine Bank DoubleTree by Hilton Vail Downbeat Magazine Vendettas Arrabelle Mountain Living Magazine Montauk Seafood Grill Vail Resorts Pierce Architects Ritz Carlton The Four Seasons Vail Holy Cross Energy 10th Mountain Whiskey & Spirit Co. Fly Vail Bloch & Chapleau Republic National Distributing Corporation 3. Please explain the potential for additional sponsorships or partners. National sponsors are starting to take note of our program and are interested in sponsoring our events to get in front of our unique audience, not only during performances, but also through our expanded owned and operated website, social media following, large e-newsletter database, and award winning program. This year, the expansion of the virtual concert series, and focused social media growth campaigns will engage larger sponsors as the audience and reach will multiply across many tactics. ADDITIONAL INFORMATION Are there any other things you'd like to share with Council and staff that are not included in the application? Vail Jazz is incredibly grateful for the ongoing partnership with the Town of Vail. We were thrilled to partner with TOV to use a brand new venue, and pull off a concert series with little time to plan and execute. The Jazz in the Park series was well received amongst visitors and residents alike, especially considering the unique circumstances that lead to the development of the program. The future of 2021 is still unclear, we will plan to host activities for the summer programming as we had in the past prior to the Covd pandemic, but are cautious and remain flexible while the path is forged for events and restrictions related to capacity in both indoor and outdoor settings. Should there be another opportunity to partner in activities, and use of TOV venue spaces to encourage guest participation in community events, Vail Jazz is willing to adapt scheduling and programming to participate in such plans and eager to continue to support events with unique programming opportunities that align mutually with the Vail Jazz and Town of Vail brand. REQUIRED ATTACHMENTS Organization rosters naming all officers, board of directors and respective positions as relevant Organizational Directory Updated 9.14.20 (1) (1).pdf OPTIONAL ATTACHMENTS List any URLs where additional information can be found, including photos, videos or other content relevant to your application. Jazz in the park : https://www.vailjazz.org/ticket-information/tickets/ https://www.dropbox.com/sh/jjl7to0yg5d4il1/AAD-8OCLvalDtTq5tBOBGuiOa?dl=0 Jazz Interludes: https://vimeo.com/user117556294 Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding VAIL DAILY 7-18-20 (1) (1).jpg November 3, 2020 - Page 183 of 389 Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding WORKSHOP MARCH 2020 DOWNBEAT.pdf Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding IMG_7841.jpeg We encourage questions about the Council application to be sent via email to Carlie Smith - csmith@vailgov.com. Phone calls for further discussion can be scheduled over email as well. --->The "Save Draft" button below allows you to save your application and come back to work on it again. --->The "Save" button is for when your application is complete and ready to submit. ---> Your application has not been formally submitted until you navigate to the Menu page and click "Submit Request". You will receive a confirmation email once your application has been submitted.<--- Number Linked Users amanda@vailjazz.org Submission Date Submission Date Submission Date 09/30/2020 2021 Annual Contribution: File Attachments If applicable, please attach current State Department of Revenue Certificate with this application. 501 (c) 3 CERT_GS_D 6.6.19.pdf Please upload event/program/organization budget. VailJazz-FY20BudvFY19Act-Detail.pdf Organization rosters naming all officers, board of directors and respective positions as relevant Organizational Directory Updated 9.14.20 (1) (1).pdf Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding VAIL DAILY 7-18-20 (1) (1).jpg Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding WORKSHOP MARCH 2020 DOWNBEAT.pdf Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding IMG_7841.jpeg November 3, 2020 - Page 184 of 389 OFFICE OF THE SECRETARY OF STATE OF THE STATE OF COLORADO CERTIFICATE OF FACT OF GOOD STANDING I, Jena Griswold , as the Secretary of State of the State of Colorado, hereby certify that, according to the records of this office, is a formed or registered on under the law of Colorado, has complied with all applicable requirements of this office, and is in good standing with this office. This entity has been assigned entity identification number . This certificate reflects facts established or disclosed by documents delivered to this office on paper through that have been posted, and by documents delivered to this office electronically through @ . I have affixed hereto the Great Seal of the State of Colorado and duly generated, executed, and issued this official certificate at Denver, Colorado on @ in accordance with applicable law. This certificate is assigned Confirmation Number . *********************************************End of Certificate******************************************* Notice: A certificate issued electronically from the Colorado Secretary of State’s Web site is fully and immediately valid and effective. However, as an option, the issuance and validity of a certificate obtained electronically may be established by visiting the Validate a Certificate page of the Secretary of State’s Web site, http://www.sos.state.co.us/biz/CertificateSearchCriteria.do entering the certificate’s confirmation number displayed on the certificate, and following the instructions displayed. Confirming the issuance of a certificate is merely optional and is not necessary to the valid and effective issuance of a certificate. For more information, visit our Web site, http:// www.sos.state.co.us/ click “Businesses, trademarks, trade names” and select “Frequently Asked Questions.” THE VAIL JAZZ FOUNDATION, INC. Nonprofit Corporation 19951035904 06/05/2019 06/06/2019 15:09:21 06/06/2019 15:09:21 11617148 03/20/1995 November 3, 2020 - Page 185 of 389 FY19 FY20 Total Budget Var Income 40000 · Revenue 41000 · Admissions 280,224 256,100 -24,124 41500 · Ticket Fees 17,964 14,600 -3,364 42000 · Production Fees 0 4,600 4,600 42500 · Event Non-Ticketed Revenue 13,143 0 -13,143 43000 · Sponsorship Fees 132,600 200,000 67,400 44000 · Contributions 44100 · Individuals 424,157 600,000 175,843 44200 · Businesses 5,173 7,500 2,327 44300 · Foundation/Grants 263,182 285,000 21,818 44400 · Other Contributions 17,136 3,400 -13,736 Total 44000 · Contributions 709,648 895,900 186,252 45000 · Fund Raisers 62,650 62,500 -150 45250 · Fees for Education 17,500 12,500 -5,000 45500 · Raffle/Auction-Net 106,249 36,300 -69,949 46000 · Merchandise Sales 687 4,000 3,313 46500 · Program Ad Sales 0 0 0 47000 · Advertising Allowance 6,413 6,000 -413 48000 · Interest Income 10,098 7,500 -2,598 49000 · Misc. Income 0 0 0 49050 · Misc Loss 0 0 0 49100 · Gain/Loss Securities Sales 242 0 -242 Total 40000 · Revenue 1,357,418 1,500,000 142,582 Expense 51000 · Performances 51100 · Vail Jazz Festival 51110 · Artistic 51111 · Artists Fees 187,225 202,475 15,250 51113 · Artists Travel 28,985 28,150 -835 51117 · Artists Housing 18,256 20,000 1,744 51118 · Artists Meals 2,869 1,950 -919 51120 · Royalties 2,157 1,780 -377 51121 · Other Artistic 0 1,050 1,050 Total 51110 · Artistic 239,491 255,405 15,914 51130 · Production 0 51131 · Contract Labor 13,212 26,450 13,238 51133 · Equipment Rental 3,085 3,250 165 51135 · Meals 6,072 1,850 -4,222 51137 · Instrumental Rental 17,077 13,300 -3,777 51141 · Liability Insurance 4,910 3,250 -1,660 51143 · Programs 18,567 12,800 -5,767 51144 - Opening Night/Recptions 33,663 38,000 4,337 51145 · Sound 30,582 31,050 468 51147 · Staging 11,322 8,950 -2,372 November 3, 2020 - Page 186 of 389 51148 · Bar COGS 4,338 0 -4,338 51149 · Supplies 13,174 9,750 -3,424 51153 · Technicians Housing 3,354 3,500 146 51155 · Venue Rental 68,561 55,900 -12,661 51159 · Other Production Expenses 4,800 4,250 -550 Total 51130 · Production 232,714 212,300 -20,414 Total 51100 · Vail Jazz Festival 472,205 467,705 -4,500 51500 · Winter Series 51510 · Artistic 51511 · Artists Fees 33,400 8,250 -25,150 51513 · Artists Travel 6,184 1,500 -4,684 51517 · Artists Housing 9,684 0 -9,684 51518 · Artists Meals 1,575 500 -1,075 51518.5 · Royalties 236 50 -186 51519 · Other Artistic 5 250 245 Total 51510 · Artistic 51,084 10,550 -40,534 51530 · Production 0 51531 · Contract Labor 6,600 900 -5,700 51533 · Equipment Rental 0 0 0 51535 · Meals 7,839 7,000 -839 51537 · Instrumental Rental 7,325 500 -6,825 51541 · Liability Insurance 442 100 -342 51545 · Sound 3,104 1,300 -1,804 51549 · Supplies 414 0 -414 51555 · Venue Rental 3,634 0 -3,634 51559 · Other Production Exp 549 420 -129 Total 51530 · Production 31,027 10,220 -20,807 Total 51500 · Winter Series 81,668 20,770 -60,898 Total 51000 · Performances 553,874 488,475 -65,399 51700 · Fund Raisers 51710 · Artistic 51711 · Artists Fees 9,850 14,250 4,400 51713 · Artists Travel 2,786 2,700 -86 51717 · Artists Meals 0 500 500 51718 · Royalties 10 10 0 51719 · Other Artistic 0 250 250 Total 51710 · Artistic 12,646 17,710 5,064 51730 · Performance Production Expenses 51731 · Contract Labor 750 1,400 650 51734 · Equipment Rental 0 0 0 51737 · Instrument Rental 0 1,750 1,750 51739 · Sound 1,871 2,250 379 51741 · Staging 3,192 1,200 -1,992 51743 · Supplies 441 0 -441 51747 · Other Production Expenses 0 0 0 Total 51730 · Performance Production Exp 6,254 6,600 346 51750 Event Production Expenses November 3, 2020 - Page 187 of 389 51756 - Meals/Receptions 30,683 32,750 2,067 51759 · Printing/Programs 2,232 1,500 -732 51762 · Rentals 0 0 0 51765 · Supplies 11 100 89 51768 · Venue Decoration 0 500 500 51771 · Auction Expense 32,375 4,000 -28,375 51774 · Audio/Visual 0 0 0 51776 · Equipment/Instr Rental/Backline 0 0 0 51777 · Liability Insurance 147 150 3 51783 · Hotel/Travel 4,113 3,000 -1,113 51786 · Other Event Expenses 7,398 4,300 -3,098 Total 51750 Event Production Expenses 76,812 46,300 -30,512 Total 51700 · Fund Raisers 94,961 70,610 -24,351 52000 · Education 52110 · Educatiors Fees 47,400 70,450 23,050 52114 · Educators Travel 5,326 6,050 724 52118 · Educators Meals 1,431 2,000 569 52122 · Educators Housing 9,246 18,000 8,754 52134 · Students Travel 2,218 3,200 982 52142 · Students Housing 0 0 0 52150 · Local Travel 836 1,000 164 52154 · Students Meals 6,711 6,000 -711 52162 · Supplies 53 1,000 947 52163 · Instruments 297 0 -297 52166 · Activites 168 0 -168 52170 · Instruments Rental 1,591 1,500 -91 52179 · Contract Labor 1,750 0 -1,750 52180 · Production Expenses 0 750 750 52182 · Venue Rental 3,530 5,250 1,720 52183 · Other Program Expenses 90 0 -90 52190 · Other-Workshop Expenses 0 1,000 1,000 Total 52000 · Education 80,648 116,200 35,552 53000 · Marketing 53100 · Direct Mail 53110 · Printing 1,319 0 -1,319 53120 · Mailing Service 3,510 1,500 -2,010 53130 · Postage 0 0 0 53100 · Direct Mail - Other 0 0 0 Total 53100 · Direct Mail 4,828 1,500 -3,328 53200 · Advertising 53210 · Advertising Print 29,164 28,350 -814 53215 · Advertising Jazz Publications 0 0 0 53220 · Advertising Radio/TV 4,457 6,000 1,543 53222 · Advertising Digital 12,878 6,250 -6,628 53225 · Production/Art Work 20,250 20,000 -250 53230 · Website 0 25,000 25,000 53232 · Program Distribution 0 0 0 November 3, 2020 - Page 188 of 389 53235 · Other-Advertising 279 0 -279 Total 53200 · Advertising 67,027 85,600 18,573 53250 · Photo/Video 24,850 28,000 3,150 53300 · Printing-General Marketing 485 1,000 515 53400 · Marketing/PR Consultant 24,000 24,000 0 53500 · Poster 2,429 2,500 71 Total 53000 · Marketing 123,619 142,600 18,981 54000 · Promotion 54050- Comp Lodging 686 0 -686 54075 · Discounts-Tickets and Reception 0 0 0 54100 · Promotional Items 3,204 1,000 -2,204 54700 · Other Promotional Expense 250 0 -250 Total 54000 · Promotion 4,140 1,000 -3,140 54800 · Information Technology 54810 · Software 14,865 16,500 1,635 54812 · Consultants 0 1,500 1,500 54815 · Service Fees 0 0 0 54850 · Other-IT 3,995 3,450 -545 Total 54800 · Information Technology 18,860 21,450 2,590 55000 · Fund Raising 55200 · Cocktail Parties/Events 6,042 5,500 -542 55250 - Events 0 0 0 55300 · Entertainment 5,838 3,000 -2,838 52275 · Annual Funding Request 11,081 7,500 -3,581 55350 · Postage 0 250 250 55400 · Other Fund Raising Expenses 3,321 3,500 179 Total 55000 · Fund Raising 26,282 19,750 -6,532 56000 · Administration 56100- Accounting 0 0 0 56104 · Auto 3,274 5,400 2,126 56108 · Bank Charges 18,896 15,500 -3,396 56114 - Deprec./Equipp. Disposal 1,497 1,500 3 56116 · Dues/Subscriptions 510 965 455 56119 · Employee Benefits 0 6,600 6,600 56121 · Employee Benefits-Med Reimb 9,001 19,000 9,999 56124 · Employee Relations 4,928 3,859 -1,069 56126 · Entertainment 1,094 1,000 -94 56128 · Equipment Rental 2,660 20 -2,640 56136 · Insurance-Liability 1,225 1,500 275 56138 · Insurance-Workers Comp.587 1,000 413 56139 · Legal 20 250 230 56140 · Office Supplies 4,583 5,000 417 56144 · Overnight Service 0 0 0 56150 · Independent Contractor Fees 0 15,000 15,000 56168 · Postage 1,316 1,500 184 56172 · Printing and Forms 2,590 3,000 410 56173 · Professional Development/Ed 667 1,000 333 November 3, 2020 - Page 189 of 389 56174 · Rent 27,000 27,000 0 56176 · Suspense 0 0 0 56180 · Telephone Charges 4,170 4,500 330 56188 · Miscellaneous 6,371 5,000 -1,371 56195 · Prior Period Expense 0 0 0 Total 56000 · Administration 92,384 118,594 26,210 6560 · Payroll Expenses Processing Fee 1,317 2,100 783 56148 · Payroll 368,581 586,000 217,419 56152 · Payroll Taxes 33,624 53,500 19,876 6560 · Payroll Expenses - Other 0 0 0 Total 6560 · Payroll Expenses 403,522 641,600 238,078 Total Expense 1,399,039 1,620,279 221,240 Net Ordinary Income -41,622 -120,279 -78,657 November 3, 2020 - Page 190 of 389 Howard L. Stone, Chairman Real Estate Attorney & Investor, Retired Term Expiration: 11/15/2020 Committee Participation: Executive; Development Email .................. ............. bbopjzz@aol.com Mobile ................ ............. (970) 331-6266 CO home ............ ............. (970) 476-6266 CA home ............. ............. (310) 394-8757 Primary Address: 615 Palisades Ave, Santa Monica, CA 90402-2723 Secondary Address: 1241 Westhaven Circle, Vail, CO 81657 Michael S. Brown Regional President, Alpine Bank Term Expiration: 11/15/2022 Email .................. ............. mikebrown@alpinebank.com Mobile ................ ............. (970) 390-2759 Work................... ............. (970) 748-5702 Primary Address: PO Box 1706, Gypsum, CO 81637 Bill Blaze SVP HR & Labor Relations at Filene’s/Kaufmann’s, Retired Term Expiration: 11/15/2020 Committee Participation: Executive Email .................. ............. wblaze7@gmail.com Mobile ................ ............. (617) 413-3822 Primary Address: PO Box 3849, Avon, CO 81620 John Clayton, Jr., Director of Education Professional Musician & Educator Term Expiration: 11/15/2022 Email .................. ............. johnclayton.bass@gmail.com Home ................. ............. (626) 791-5525 Primary Address: 2876 St James Place, Altadena, CA 91001 Catherine A. Stone, Secretary & Treasurer Interior Designer, Retired Term Expiration: 11/15/2022 Email .................. ............. cathyston@aol.com Mobile ................ ............. (310) 428-7811 CO home ............ ............. (970) 476-6266 CA home ............ ............. (310) 395-8101 Primary Address: 615 Palisades Ave, Santa Monica, CA 90402-2723 Secondary Address: 1241 Westhaven Circle, Vail, CO 81657 ORGANIZATION DIRECTORY Updated as of September 10, 2020 STAFF BOARD OF DIRECTORS Mary DiLuccio, Administrative & Volunteer Coord. Email .................. ............. mary@vailjazz.org Mobile ................ ............. (970) 331-2941 Amanda Blevins, Development Director Email .................. ............. amanda@vailjazz.org Mobile ................ ............. (303) 885-1051 Brittney Wong, Development Manager Email ................. .............. bwong@vailjazz.org Mobile ............... .............. (916) 475-6694 November 3, 2020 - Page 191 of 389 ORGANIZATION DIRECTORY Updated as of September 10, 2020 Email .................. ............. garretdavies@aol.com Mobile ................ ............. (832) 689-6770 Home .................. ............. (970) 569-3354 Primary Address: PO Box 936, Edwards, CO 81632 John Dawsey VP Hospitality, Breckenridge & Crested Butte Term Expiration: 11/15/2020 Email .................. ............. johnd@ridecme.com Mobile ................ ............. (970) 331-7938 Home .................. ............. (970) 926-3131 Work ................... ............. (970) 754-3701 Primary Address: PO Box 580, Vail, CO 81658-0580 James G. Dulin Investor Email .................. ............. dulin722@comcast.net Mobile ................ ............. (970) 331-2295 Home .................. ............. (970) 569-3376 Primary Address: 33 Angela Ln, Edwards, CO 81632-8104 Robert E. Ford Investor Email .................. ............. ford@vail.net Mobile ................ ............. (970) 390-6062 Home .................. ............. (970) 476-3614 Primary Address: 2765 Bald Mountain Rd, Vail, CO 81657-4613 Secondary Address: 2775 Bald Mtn Rd, Vail, CO 81657 Fred W. Frailey Chair of Workshop Committee Journalist, Trains Magazine Term Expiration: 11/15/2021 Committee Participation: Marketing Email ................. .............. ffrailey@gmail.com Mobile ............... .............. (703) 725-2345 Home ................. .............. (970) 926-0097 Primary Address: 44 E. Turnberry Place, PO Box 667, Edwards, CO 81632 JoAnn Hickey Fine Art Collector Term Expiration: 11/15/2022 Committee Participation: Workshop; Strategic Planning Email ................. .............. joannhickey@gmail.com Mobile ............... .............. (917) 371-0420 Primary Address: 621 Holden Rd, Avon, CO 81620 James R. Johnson Chairman of the Board & CEO, Russell Standard Corp. Term Expiration: 11/15/2020 Committee Participation: Nominating Email ................. jim.johnson@russellstandard.com Mobile ............... .............. (412) 913-3600 Primary Address: 285 Kappa Dr Suite 300, Pittsburgh, PA 15238 Secondary Address: 12 Vail Road, Gateway Building R1, Vail, CO 81657 Garret Davies Co-Chairman Chair of Executive; Chair of Strategic Planning Strategy & Business Development, FiberVisions Corp. Term Ex piration: 11/15/2020 Committee Participation: Strategic Planning Term Ex piration: 11/15/2021 Committee Participation: Executive; Development Term Ex piration: 11/15/2022 November 3, 2020 - Page 192 of 389 ORGANIZATION DIRECTORY Updated as of September 10, 2020 Email .................. ............. vailcarolyn@outlook.com Mobile ................ ............. (970) 390-9913 Email .................. .............. lsstewart@stfblaw.com Mobile................ .............. (305) 799-0163 Home ................. .............. (970) 476-0756 Fax ..................... .............. (970) 476-0754 Primary Address: 5146 Gore Circle, Vail, CO 81657 Secondary Address: 824 W. Indiantown Road, Jupiter, FL 33458 William W. Verity President & Managing Director, Verity Investment Partners Term Expiration: 11/15/2021 Committee Participation: Executive; Nominating Email .................. ............. will@verityvip.com Mobile ................ ............. (843) 670-3686 Home ................. ............. (843) 525-9010 Work ................... ............. (843) 379-6661 CO home ............ ............. (970) 926-1238 Primary Address: PO Box 1322, Beaufort, SC 29901 Secondary Address: 50 Singletree Rd #B, Edwards, CO 81632 Glen Wood Real Estate Developer, CanWest Ventures Term Expiration: 11/15/2020 Email .................. ............. canwestvail@gmail.com Mobile ................ ............. (970) 390-1592 Primary Address: 1139 Sandstone Dr Unit 5, Vail, CO 81657-5544 Secondary Address: 22 West 15th Street, New York, NY 10011 Caroly n Pope Chair of Marketing Flight A ttendant & Writer Term Expiration: 11/15/2021 Commit tee Participation: Workshop Primary Address: 5782 E. Finisterra, Tucson, AZ 85750 Secondar y Address: 2620 Bald Mountain Road #B, Vail CO 81657 Larry S. Stewart Attorney, Stewart Tilghman Fox Bianchi & Cain, P.A. Term Expiration: 11/15/2021 Commit tee Participation: Executive; Development; Strategic Planning November 3, 2020 - Page 193 of 389 Allie Coppeak Fundraiser, Retired Email .................. .............. acoppeak@gmail.com Home ................. .............. (970) 331-6015 Primary Address: 5200 S. Ulster St. #1411, Greenwood Village, CO 80111 Dr. Willie Hill, Jr. Professor & Director of the Fine Arts Center, University of Massachusetts Amherst Email .................. .............. drwhill2@gmail.com Mobile .................. .............. (413) 626-8345 Primary Address: 31 Summerfield Rd, Amherst, MA 01002-3468 Laura Miller Music Teacher, Avon & Edwards Elementary Schools Email .................. .............. laura.miller@eagleschools.net Mobile................ .............. (405) 822-9541 Mike Peak Professional Musician Email .................. .............. mikepeak@cox.net Mobile................ .............. (949) 425-9156 Home ................. .............. (949) 395-6052 Primary Address: 25522 Nellie Gail Rd, Laguna Beach, CA 92653-6122 Bill Pierce Principal Architect, Pierce Architects Email .................. ............. bill@vailarchitects.com Mobile ................ ............. (970) 331-9001 Work ................... ............. (970) 476-6342 Primary Address: 1650 Fallridge Road, Suite C-1, Vail, CO 81657 Alan Tanenbaum Attorney & Non-profit Executive, Retired Email .................. ............. alantanen@gmail.com Mobile ................ ............. (202) 486-8619 Primary Address: 6772 Brigadoon Drive, Bethesda, MD 20817 Secondary Address: 1360 Westhaven Drive, Unit 4B, Vail, CO 81657 Gary J.E. Thornton Captain, US Coast Guard, Retired Committee Participation: Marketing Email .................. ............. thornton@vail.net Mobile ................ ............. (970) 331-3648 Home .................. ............. (970) 926-6195 Primary Address: 440 Winslow Road, PO Box 1818, Edwards, CO 81632 Linda Wilson Email .................. ............. lindajwilson@aol.com Mobile ................ ............. (203) 733-1547 Home .................. ............. (970) 926-8172 Primary Address: 1840 Winslow Road, Edwards, CO 82632 PO Box 1343, Edwards, CO 81632 ORGANIZATION DIRECTORY Updated as of September 10, 2020 ADVISORY BOARD Committee Participation: Workshop; Development Committee Member Participants Wing Mayer Committee Participation: Workshop Email .................. .............. austinwingmayer@gmail.com Mobile................ .............. (954) 646-3499 Jill Tanenbaum Committee Participation: Marketing Email .................. .............. jill@jtdesigns.com Mobile................ .............. (301) 385-4039 Steve Pope Committee Participation: Strategic Planning Email .................. .............. spope1149@gmail.net Mobile................ .............. (480) 313-2821 Sarah Valente Committee Participation: Workshop; Marketing Email .................. .............. sarahbeyondwords@gmail.com Mobile................ .............. (202) 494-0647 November 3, 2020 - Page 194 of 389 Attachment: VAIL-DAILY-7-18-20-(1)-(1).jpg November 3, 2020 - Page 195 of 389 Users: amanda@vailjazz.org Email: amanda@vailjazz.org November 3, 2020 - Page 196 of 389 2021 Annual Contribution: Vail Valley Foundation Martha Brassel Town of Vail 2021 Annual Council Contribution Request CONTRIBUTION POLICY All contribution requests received by the Town of Vail will be processed in the following manner: A. All requests must be submitted electronically. Incomplete applications and supplemental information will not be accepted. THE TOWN COUNCIL WILL ONLY BE GIVEN YOUR COMPLETED APPLICATION FORMS. NO SUPPLEMENTAL INFORMATION WILL BE GIVEN TO THE TOWN COUNCIL. B. All applications for annual funding shall be completed and submitted by September 30th by 5:00 P.M. C. The Town Council will evaluate the various proposals based on their direct benefit to the entire community of Vail, fulfillment of the Town’s mission, and how this contribution will affect our resort community’s future health. The Town Council’s mission statement reads: In order to be the premier international mountain resort community, we’re committed to growing a vibrant, diverse economy and community, providing our citizens and guests with exceptional services and an abundance of recreational, cultural and educational opportunities. DISCLOSURE TO ALL APPLICANTS: 1. No money will be disbursed until March 1st, 2021. 2. Because of uncertainty of revenue estimates, please note the following possibilities: a) Contribution funding may be reduced based on 2021 revenues. b) The Town of Vail may choose to disburse funding in quarterly installments throughout 2021. Special event funding will follow the CSE’s guideline of payment in thirds pending completion of CSE and Town of Vail permitting requirements. 3. Notification of awards will be sent after the Council approves the final budget in December. GENERAL INSTRUCTIONS: All applications must be submitted by September 30th by 5:00 P.M. Any application received after that date will not be considered. Please complete all fields in this application. No hard copies are accepted. Email contact mbrassel@vvf.org What is the name of your organization? Vail Valley Foundation What category of funding are you applying for? (See definitions at www.vailgov.com/departments/finance/grant- process) Signature Events Type of Funding Requested Cash and In-kind Amount of Cash Contribution Requested $59,325 In-Kind Contribution Requested Complimentary rent for "the nest" parking for all VDF performances @ GRFA What is the name of your event? Vail Dance Festival Is this a new event or program? No How much funding did you receive from the Town of Vail for 2020? (Please include total funding you received from the CSE and Town Council) $7,500 November 3, 2020 - Page 197 of 389 Proposed Event/Program Start Date 07/30/2021 Proposed Event/Program End Date 08/10/2021 Name of person completing the application Martha Brassel Title of person completing the application Development Director Provide name of person or entity to whom the funding check will be cut. Vail Valley Foundation Mailing Address Street PO Box 6550/90 Benchmark Rd, 3rd Floor City Avon State Colorado Zip Code 81620 Telephone number 9707772015 Email address mbrassel@vvf.org Event/program and/or organization website vaildance.org Number of years organization has been in business 37 Organization's Mission Statement To enhance the quality of life in the Vail Valley and showcase our community to a global audience through arts, athletics and education. Organization's Tax Status Non-Profit (501C-3) If applicable, please attach current State Department of Revenue Certificate with this application. VVF IRS Tax Exempt Letter 501(c)(03).pdf EVENT/PROGRAM DESCRIPTION Is this a new or existing event/program in Vail? Existing How many years has the event or program been produced in Vail? 32 How does your request support item 1C of the Contribution Policy (See above) The Vail Dance Festival has an international reputation for excellence and innovation. It is known as a summer home for dancers at the top of their class from a diverse background performing a variety of dance genres. Please describe the location(s) of the event or program in previous years. The Festival mainly takes place at the Gerald R. Ford Amphitheater, but we also have Vail Village pop up events like Dancing in the Streets. We generally have 2 performances at the Vilar Performing Arts Center and 1 free performance at the Avon Performance Pavilion, but the bulk of the Festival takes place in Vail. November 3, 2020 - Page 198 of 389 Please provide a detailed description of the event/program and its activities. The Vail Dance Festival generally runs over the span of two weeks and presents 12 performances with a wide range of genres including memphis jookin', modern, tap, and classical ballet. The Festival brings world-renowned companies, dancers, musicians, and choreographers to Vail to create and collaborate on new and existing works. In 2019, we commissioned and premiered 7 new works. In addition to the performances, we also host numerous ancillary events during the Festival window: -Dancing in the Streets: performers take to the streets of Vail for two free, interactive performances -Festival Forums: a live podcast recording where artists from the Festival are interviewed by the hosts of Conversations On Dance, a national podcast series -Celebrate the Beat: a free week-long dance camp for children in Eagle County that culminates in a performance on stage during International Evenings of Dance -Tutu Tea Party: an afternoon of dance and activities for young aspiring dancers -Community Arts Access: we partner with community organizations to eliminate socioeconomic barriers to the arts by providing free tickets to each of the performances (over 300 distributed in 2019). -Kids 12 & Under receive free lawn access (912 distributed in 2019). - Master Class Series: Festival artists share their talents with local and regional dance students (in 2019 244 students attended 11 classes). Do you plan to use Vail Recreation District Facilities? No If any of the event/program takes place outside of the Town of Vail, please explain where the event will take place and why. We generally have two performances that take place at our sister venue, the Vilar Performing Arts Center as well as a free performance at the Avon Performance Pavilion in an effort to bring dance entertainment to a wider range of people in Eagle County. ENVIRONMENTAL PRACTICES Which of these environmental practices will you commit to executing at your event/program? Use of recyclable materials - banners, paper, etc., Ban use of plastic bags, Remind guests to bring re-usable bags and water bottles, Encourage use of bicycles, buses, shuttles, carpools, walking or public transit to event, Recycling required in all areas of event, Ban styrofoam, not allowed within town limits, Provide water bottle filling stations, Provide secure bike parking area Please describe your commitment to environmental sustainability and detail measures that will be taken during your event to ensure minimal environmental impact and sustainable best practices. We continue to work to improve the overall environmental footprint of the Festival. EVENT/PROGRAM INFORMATION Number of participants (athletes, artists, exhibitors, etc.) anticipated 183 Number of volunteers needed 128 Number of event/program staff 100 Estimate of total number of spectators/attendees anticipated 20,000 Estimate the number of destination guests from within Colorado, with a focus on the Front Range that your event/program will bring to Vail 8,200 Estimate the number of destination guests from outside Colorado your event/program will bring to Vail 6,400 Estimate the number of international guests your event/program will bring to Vail 200 November 3, 2020 - Page 199 of 389 How will your event/program increase sales tax in Vail? By attracting tourists and front range guests to the Valley for multiple night stays and driving guests into Vail restaurants & bars prior to and following each Festival performance. 36% of Festival attendees are out-of-state guests, with an additional 36% of guests that are in-state overnight. Additionally, the Festival brings in over 100 artists and staff members that all stay, shop and dine in Vail. Brand Fit: How will your event or program support the mission and vision of the Vail Town Council? By offering unique programming that attracts an array of demographics as well as commissioned world premieres that happen right on the Vail stage. Many times, the premieres go on to be showcased in other cities and continue to create exposure for Vail and the cultural experiences it has to offer. Brand Fit: How will your event or program support the Vail brand identity? By offering a world-class cultural experience in an intimate, accessible, and beautiful setting. Community Enrichment: How will your event/program attract target markets of both visitors and community members? By providing a wide range of programming that takes place in multiple locations. Programming includes a performance evening that's accessible to everyone at a very low price point and free performances in the streets of Vail throughout the Festival window. We also offer free lawn tickets for children 12 as well as a Community Arts Access program that provides tickets to families that otherwise might not be able to afford attending. Growth Potential: How will the event/program deliver fresh content? (Fresh content means new programming, entertainers, adding additional days and activities.) Each year, the Festival brings in new artists to create and collaborate on a unique material including several world premieres created specifically for the Vail Dance Festival. Growth Potential: How will the event/program promote an atmosphere of vitality, fun and celebration? Damian Woetzel takes a very thoughtful approach to programming so that our end result is positive and impactful. We will host fun pop-up style events in Vail Village so guests are able to interact with Festival artists outside of their normal setting. We hope to be able to host a closing night celebration with live music and dancing. Marketing Strength: What is the potential for the event/program to leverage media exposure and attract sponsorship support? Strong. We have an experienced sponsorship team working year-round to bring in sponsors as well as a talented marketing & PR team who are consistently working on thoughtful communications strategies, plans and relationships to drive awareness, coverage and reach. In 2020, we received major media coverage from the New York Times, The New Yorker, The Wall Street Journal, Harper's Bazaar and more. Potential: How will the event or program enhance Leadership Skills: locally, nationally and internationally? The Vail Dance Festival employs a variety of local students throughout the summer season. Through that employment, they are able to gain experience in an entry-level position that requires them to develop important organizational and social skill sets. We also offer a variety of volunteer opportunities for those looking to donate their time and learn more about dance, the arts & entertainment. Community Enrichment: What is the lasting community involvement opportunity and/or lasting community benefit of the event or program? Accessibility. We offer numerous programs including Community Arts Access where we partner with community organizations to eliminate socioeconomic barriers to the arts by providing free tickets to each of the performances. We also offer free lawn tickets for children 12 and under as well as an evening performance where all tickets are only $20.21. Another community event that is a hit for all ages is the free Dancing in the Streets activation in Vail. How will the event or program leverage media and attract donor and sponsorship support? Vail receives a lot of attention and recognition in the press coverage we've received over the years from publications like the New York Times. After the Digital Festival took place this summer, general Festival awareness has increased due to the increased accessibility which will attract new donors and sponsors alike. EVENT ECONOMIC IMPACT Potential benefits to the Town of Vail - Estimate number of room nights for your event or program. 3,600 November 3, 2020 - Page 200 of 389 Potential benefits to the Town of Vail - Potential benefits to the Town of Vail - Estimate increased spending generated by your event or program. $4,700,000 Example: Increased spend by attendees in restaurants, shops, lodging or activities. Potential benefits to the Town of Vail - What estimated return on investment (ROI) in dollars should the Town of Vail expect? $81 ROI in this case refers to for each dollar the event/program is funded, how many dollars will be received by the Town of Vail from event impact.) Example: Estimated ROI - Formula: # of attendees x total average spending = $ (2000 attendees) x ($240 daily spend ) = $480,000 Explanation of how you will direct prospective attendees to book lodging within the Town of Vail and a description of how you will track the number of lodging nights generated. REMINDER: Per the CSE funding agreement, the event producer is REQUIRED to direct attendees to book in Town of Vail hotels and lodges. *The $81 ROI was calculated by dividing the economic impact generated in 2019 by the amount TOV funded. The formula example did not seem correct to generate the true ROI. That said, per the formula example, the dollar amount would be the $4.7M listed in the economic impact line above.* We will track the lodging by conducting a survey. We'll promote attendees to book lodging in Vail through our website and email marketing. BUDGET Using the provided budget template, provide a detailed estimated event/program budget, including anticipated revenues and expenses. Are your books audited? Yes Describe how you will use the funds requested? Funds will be used to support all aspects of the festival operations with the exception of one direct allocation of $5,000 to the Festival Forums/Conversations on Dance national podcast. Please upload event/program/organization budget. 2020-2021 Vail Dance Festival Budget.xlsx Who currently funds the event/program? Donors, Underwriters, Sponsors, Ticket Sales, Municipal Funding Who currently funds your organization? Donors, Sponsors, Ticket Sales, Municipal Funding, Grants What percentage % of the total event budget is being requested to fund? 2 If the event/program is not funded at full request, how will the event change with a lower funding allocation? Reductions will be made across all expense categories. Should the Council decide not to support this event/program at all, will it still occur? Yes What dollar amount of the total event/program gross revenue do you expect the event itself to generate? (ticket sales, merchandise, food and alcohol sales, etc.) 1,030,000 Do you intend to host the event or program in Vail beyond 2021? Yes Do you anticipate requesting funding from the CSE for 2021? No Audience: Who is your audience? (You may choose more than one.) First time visitors, Returning guests, Primary and Second Homeowners, Local residents November 3, 2020 - Page 201 of 389 Channels: Which of these channels will you utilize to promote your event or program? (You may select more than one.) Print - Local, Print - Regional, Print - National, Editorial, Radio, Television, Online Event Listings, E-newsletters, Web, Media Plan/Public Relations, Grassroots, Facebook, Instagram, Posters, Rack Cards, Signage – Banners, etc, Co-promotions, Partnerships, Local Vail Businesses, Concierge Visits, Other Please explain "Other". We also work with companies and artists involved to promote the event to their markets as well as local and front range dance studios. SPONSORSHIPS & PARTNERSHIPS 1. What is the dollar $ amount of sponsorships and/or partnerships from other sources reflected in the event/program budget? $175,000 1a. What is the dollar $ amount of in-kind services or items provided from sponsors or partners? $75,000 2. Please list your confirmed sponsors or partners. The $175,000 listed above in "1." is the forecasted sponsorship revenue for the 2021 Festival based on historical data not including the cancelled 2020 Festival. There was no sponsorship revenue brought in for the 2020 Virtual Festival. Current contracted sponsors for the 2021 Festival include GMC, TIAA Bank, Nature Valley, Pacifico, & Meoimi Wines. 3. Please explain the potential for additional sponsorships or partners. The VVF sales and sponsorship team works year round to secure corporate partners. As Events begin to return in 2021 there is potential for new Brand Partners to sign on as sponsors of the VDF to reach the affluent demographic both on-site experiential and branding opportunities and via content and media efforts. ADDITIONAL INFORMATION Are there any other things you'd like to share with Council and staff that are not included in the application? Should social activates return to pre-pandemic status by summer 2021 we anticipate the Vail Dance Festival will be one of the first major dance productions to take place in the United States. Dance companies and festivals across the country have cancelled programming through spring 2021. The Vail Dance Festival may be one of the first programs in which dancers return to the stage and audiences to a theater which will create a very robust environment for the 2021 festival. REQUIRED ATTACHMENTS Organization rosters naming all officers, board of directors and respective positions as relevant VVF Roster 2020 for TOV Funding (VDF).pdf OPTIONAL ATTACHMENTS List any URLs where additional information can be found, including photos, videos or other content relevant to your application. vaildance.org Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding VDF20 - Stakeholders_TOV.pdf Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding We encourage questions about the Council application to be sent via email to Carlie Smith - csmith@vailgov.com. Phone calls for further discussion can be scheduled over email as well. --->The "Save Draft" button below allows you to save your application and come back to work on it again. November 3, 2020 - Page 202 of 389 --->The "Save" button is for when your application is complete and ready to submit. ---> Your application has not been formally submitted until you navigate to the Menu page and click "Submit Request". You will receive a confirmation email once your application has been submitted.<--- Number Linked Users mbrassel@vvf.org Submission Date Submission Date Submission Date 09/30/2020 2021 Annual Contribution: File Attachments If applicable, please attach current State Department of Revenue Certificate with this application. VVF IRS Tax Exempt Letter 501(c)(03).pdf Please upload event/program/organization budget. 2020-2021 Vail Dance Festival Budget.xlsx Organization rosters naming all officers, board of directors and respective positions as relevant VVF Roster 2020 for TOV Funding (VDF).pdf Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding VDF20 - Stakeholders_TOV.pdf November 3, 2020 - Page 203 of 389 November 3, 2020 - Page 204 of 389 November 3, 2020 - Page 205 of 389 Sheet1 2020-2021 VAIL DANCE FESTIVAL BUDGET Revenue Individual Gifts $1,345,500.00 Sponsorship $175,000.00 Govt Support $80,000.00 Ticket Sales $950,000.00 MISC Earned Income $80,000.00 Grants $225,000.00 TOTAL $2,855,500.00 Expenses Labor & Benefits $738,841.00 Marketing $191,764.00 Membership & Sales Team Expenses $30,540.00 Production Costs $1,742,035.00 Social & Fundraising Events $65,500.00 Supplies/Software/Legal/Ins./Mail $60,974.00 Total $2,829,654.00 Net Profit (Loss)$25,846.00 November 3, 2020 - Page 206 of 389 VAIL VALLEY FOUNDATION Officers • Ann Smead, Chairman • Mike Imhof, President • Bob Ford, Treasurer • Heidi Elzinga, Secretary • Sarah Johnson, Senior Vice President, YouthPower365 Board of Directors • Andy Arnold • John Arnold • Carrie Besnette Hauser • Sam Bronfman • Linn Brooks • Susan Campbell • Charlene Chen • Alejandra Cortés de Milmo • Steve Coyer • Matt Donovan • Johannes Faessler • Tim Finchem • Margie Gart • Sheika Gramshammer • Nadia Guerriero • Beth Howard • Al Hubbard • B.J. Hybl • David Hyde • Mike Imhof • Chris Jarnot • Cheryl Jensen • Alexia Jurschak • Anne-Marie Keane • Sarah Millett • Ellen Moritz • Kaia Moritz • Dan Pennington • Jill Plancher • David Salvin • Ken Schanzer • Susanna Shannon • Rod Slifer • Ann Smead • Hap Stein • Kristin Tang • Fred Tresca • Gary Woodworth • Kristy Woolfolk Life Trustees • Adam Aron • Judy Berkowitz • Marlene Boll • Bjorn Erik Borgen • Berry Craddock • Jack Crosby, In Memoriam • Andy Daly • Bill Esrey • President Gerald R. Ford, In Memoriam • Harry Frampton • Pete Frechette, In Memoriam • Steve Friedman • John Galvin, In Memoriam • John Garnsey • George Gillett • Donna Giordano • Pepi Gramshammer, In Memoriam • Steve Haber • Martha Head • Mike Herman • William Hybl • Elaine Kelton • Kent Logan • Peter May • Eric Resnick • Doug Rippeto • Mike Shannon • Stanley Shuman • Oscar Tang • Stew Turley • Betsy Wiegers Vail Dance Festival Staff 1. Mike Imhof – President 2. Sarah Johnson – SVP Arts & Education 3. Sarah Franke – VP Marketing & Operations 4. Martha Brassel – Development Director 5. Dave Dressman – VP Sales & Sponsorship November 3, 2020 - Page 207 of 389 Users: mbrassel@vvf.org Email: mbrassel@vvf.org November 3, 2020 - Page 208 of 389 2021 Annual Contribution: Vail Valley Foundation Dave Dressman Town of Vail 2021 Annual Council Contribution Request CONTRIBUTION POLICY All contribution requests received by the Town of Vail will be processed in the following manner: A. All requests must be submitted electronically. Incomplete applications and supplemental information will not be accepted. THE TOWN COUNCIL WILL ONLY BE GIVEN YOUR COMPLETED APPLICATION FORMS. NO SUPPLEMENTAL INFORMATION WILL BE GIVEN TO THE TOWN COUNCIL. B. All applications for annual funding shall be completed and submitted by September 30th by 5:00 P.M. C. The Town Council will evaluate the various proposals based on their direct benefit to the entire community of Vail, fulfillment of the Town’s mission, and how this contribution will affect our resort community’s future health. The Town Council’s mission statement reads: In order to be the premier international mountain resort community, we’re committed to growing a vibrant, diverse economy and community, providing our citizens and guests with exceptional services and an abundance of recreational, cultural and educational opportunities. DISCLOSURE TO ALL APPLICANTS: 1. No money will be disbursed until March 1st, 2021. 2. Because of uncertainty of revenue estimates, please note the following possibilities: a) Contribution funding may be reduced based on 2021 revenues. b) The Town of Vail may choose to disburse funding in quarterly installments throughout 2021. Special event funding will follow the CSE’s guideline of payment in thirds pending completion of CSE and Town of Vail permitting requirements. 3. Notification of awards will be sent after the Council approves the final budget in December. GENERAL INSTRUCTIONS: All applications must be submitted by September 30th by 5:00 P.M. Any application received after that date will not be considered. Please complete all fields in this application. No hard copies are accepted. Email contact ddressman@vvf.org What is the name of your organization? Vail Valley Foundation What category of funding are you applying for? (See definitions at www.vailgov.com/departments/finance/grant- process) Signature Events Type of Funding Requested Cash and In-kind Amount of Cash Contribution Requested $75,000 In-Kind Contribution Requested $3,000 What is the name of your event? Gerald Ford Amphitheater - Live Music & Entertainment Is this a new event or program? No How much funding did you receive from the Town of Vail for 2020? (Please include total funding you received from the CSE and Town Council) $57,050 November 3, 2020 - Page 209 of 389 Proposed Event/Program Start Date 06/01/2021 Proposed Event/Program End Date 09/17/2021 Name of person completing the application Dave Dressman Title of person completing the application VP Sales Provide name of person or entity to whom the funding check will be cut. Vail Valley Foundation Mailing Address Street PO Box 6550/90 Benchmark Rd, 3rd Floor City Avon State Colorado Zip Code 81620 Telephone number 9707772015 Email address ddressman@vvf.org Event/program and/or organization website grfavail.com Number of years organization has been in business 37 Organization's Mission Statement To enhance the quality of life in the Vail Valley and showcase our community to a global audience through arts, athletics and education. Organization's Tax Status Non-Profit (501C-3) If applicable, please attach current State Department of Revenue Certificate with this application. VVF IRS Tax Exempt Letter 501(c)(03).pdf EVENT/PROGRAM DESCRIPTION Is this a new or existing event/program in Vail? Existing How many years has the event or program been produced in Vail? 33 How does your request support item 1C of the Contribution Policy (See above) The Gerald R. Ford Amphitheater, now heading into its 35th year, provides one of the most beautiful performing arts spaces imaginable, and is a centerpiece of summer in Vail for locals and visitors. The VVF continues to work tirelessly to position the GRFA as a premier entertainment bucket list venue through marketing, PR, on-site customer experience, ticketing and talent programming. We are committed to thoughtfully programming an amazing summer schedule of GRFA events which will drive economic vitality, enrich our community and providing our citizens and guests with exceptional cultural and entertainment options. November 3, 2020 - Page 210 of 389 Please describe the location(s) of the event or program in previous years. Gerald R. Ford Amphitheater, Vail CO Please provide a detailed description of the event/program and its activities. In the past, this application has been specific to funding for Hot Summer Nights free concert series only. This year, and in the years going forward, the VVF would like to approach this funding request as an overall GRFA Live Music & Entertainment funding request inclusive of Hot Summer Nights, Amp Summer Concerts, a new end of Summer Community Concert and other events like Movie Nights and one-off community events. The Vail Dance Festival and the Bravo! Music Festival will continue to be standalone event funding requests from VVF for Dance and from Bravo! Vail. Over the past few years, we have increased the quantity of events at the GRFA through a unique partnership with AEG. We also refreshed the creative brand identity and logos to focus on the beauty of the venue and the experience it provides. We want to continue our upwards trajectory with added programming and a continued focus on national/international marketing, branding and PR efforts to further position the GRFA as a can't miss experience for all those who visit the Vail Valley. Descriptions: Hot Summer Nights free concert series: a summer long series of 6-8 concerts held mainly on Tuesday nights which are family friendly and free to attend. HSN brings regional and national touring acts to Vail for locals and visitors alike to enjoy at no cost. Amp Summer Concerts, in partnership w/ AEG Presents: This unique partnership allows the VVF to capitalize on another world class Colorado venue; Red Rocks. AEG is the primary booking agent for Red Rocks summer concerts and due to our partnership with them, we have been able to secure top tier acts who normally play much larger venues than the GRFA. Over the past few Summers, we have had the pleasure of hosting legends like Robert Plant, Steve Miller Band & Steve Martin & Martin Short as well as current superstars like Trey Anastasio, Bon Iver and Nathaniel Rateliff. These concerts are programmed throughout the summer around the Vail Dance Festival & Bravo! Vail and are ticketed events which drive significant media and PR exposure. VVF has full control and approval rights over which artists AEG can program into the venue. *NEW* End of Summer Community Concert: The VVF plans to launch a new, annual 'Community Concert' in 2021. The concept is to offer locals (and guests) the ability to come celebrate the end of summer and gather to send major snow vibes into the atmosphere for a big winter season. The event would take place at the end of August or beginning of Sept. Eagle County locals would be able to 'claim' their free ticket prior to tickets being available to the general public. The event would be a movie and music extravaganza and would feature drink specials, a winter ski film from TGR, Warren Miller, Red Bull (or similar) followed by a Hot Summer Nights style concert. Additional live music and entertainment programming at the GRFA may include Movie Nights at the Amp, 3rd party events, and private events. Do you plan to use Vail Recreation District Facilities? No If any of the event/program takes place outside of the Town of Vail, please explain where the event will take place and why. N/A ENVIRONMENTAL PRACTICES Which of these environmental practices will you commit to executing at your event/program? Use of recyclable materials - banners, paper, etc., Ban use of plastic bags, Remind guests to bring re-usable bags and water bottles, Encourage use of bicycles, buses, shuttles, carpools, walking or public transit to event, Recycling required in all areas of event, Use eco-friendly serving utensils (compostable or recyclable), Ban styrofoam, not allowed within town limits, Provide water bottle filling stations, Provide secure bike parking area Please describe your commitment to environmental sustainability and detail measures that will be taken during your event to ensure minimal environmental impact and sustainable best practices. We continue to work to improve the overall environmental footprint of the venue through a variety of different practices. EVENT/PROGRAM INFORMATION Number of participants (athletes, artists, exhibitors, etc.) anticipated 750 Number of volunteers needed 50 November 3, 2020 - Page 211 of 389 Number of event/program staff 50 Estimate of total number of spectators/attendees anticipated 55,000 Estimate the number of destination guests from within Colorado, with a focus on the Front Range that your event/program will bring to Vail 8,500 Estimate the number of destination guests from outside Colorado your event/program will bring to Vail 6,000 Estimate the number of international guests your event/program will bring to Vail 500 How will your event/program increase sales tax in Vail? By providing world class entertainment options in a unique, intimate venue that embodies the beauty of summer in the Rocky Mountains and attracting tourists and front range guests to the Valley who will book lodging and populate the Vail Village restaurants and bars prior to and following concerts and events. Brand Fit: How will your event or program support the mission and vision of the Vail Town Council? By further positioning the GRFA as a 'bucket list' venue for live entertainment, the VVF will complement the Town Council's mission to make Vail the premier international mountain resort community, and continue to be a certified Sustainable Destination. Music and entertainment provide a vibrant and attractive option for guests and locals. It is an experience that consumers are willing to travel for, as shown by our large percentage of non-locals who attend our Amp Summer Concerts. As well, the GRFA contributes to a thriving local community through our free events and gives locals a venue to be very proud of. Brand Fit: How will your event or program support the Vail brand identity? By delivering world class, premium, entertainment options throughout the summer accented by a top of the line videoboard, unique concessions offerings and delicious food....all of which collectively are the perfect compliment to the fantastic array of existing shopping and dining options in Vail Village. Community Enrichment: How will your event/program attract target markets of both visitors and community members? By offering the ability to see some of the best bands and entertainers in the world in a comfortable, accessible and majestic venue that is walking distance from Vail Village. And, by continuing to offer both free and paid entertainment options. Growth Potential: How will the event/program deliver fresh content? (Fresh content means new programming, entertainers, adding additional days and activities.) Via unique partnerships, thoughtful talent booking, fresh menu offerings, engaging videoboard content, and the creation of a new, end of summer community concert celebration. Growth Potential: How will the event/program promote an atmosphere of vitality, fun and celebration? As we've seen from the challenges of 2020, live music and entertainment are a critical component of life for many and the natural desire to gather and celebrate amongst friends in a setting the GRFA is as strong as ever. As one of the few promoters who hosted live music in the summer of 2020, the GRFA staff saw first hand how valued the GRFA is to the community. The natural result of normal GRFA music and entertainment programming is an atmosphere of vitality, fun and celebration. For both locals and visitors, the GRFA is a necessary ingredient to the overall recipe of fun and celebration in the Summer Season in Vail. Lastly, VVF consciously sources bands, artists, entertainers who align well with the Vail Brand. We take a very thoughtful and creative approach to programming so that our end result is positive and impactful. Marketing Strength: What is the potential for the event/program to leverage media exposure and attract sponsorship support? Strong. We have an experienced sponsorship team working year-round to bring in sponsors as well as a talented marketing and PR team who are consistently working on thoughtful communications strategies, plans and relationships to drive awareness, coverage and reach which in turn makes the venue more attractive to sponsors and partners. November 3, 2020 - Page 212 of 389 Potential: How will the event or program enhance Leadership Skills: locally, nationally and internationally? The Amphitheater employs a variety of local students throughout the summer season. Through that employment, they are able to gain experience in an entry level position that requires them to develop important organizational and social skill sets. We also offer a variety of volunteer opportunities for those looking to donate their time to a worthy cause and learn about the arts and entertainment industry and gain general venue operation skills. Community Enrichment: What is the lasting community involvement opportunity and/or lasting community benefit of the event or program? The lasting community benefit is that year after year the GRFA contributes to healthy art and entertainment scene in Vail and brings a diverse group of music and entertainment options for locals and tourists alike. It gives the Vail community a venue to truly be proud of and to show off to the world. The VVF is striving to further position the GRFA as a 'bucket list' venue for live entertainment consumers which will continue to drive tourism and economic impact into the Vail. GRFA programming is chosen in an effort to enhance the quality of life in the Vail Valley through the arts by hosting free concerts, paid concerts with a range of price points, the annual Vail Dance Festival, and providing a venue for Bravo! Vail each summer. How will the event or program leverage media and attract donor and sponsorship support? Through the exposure and attractive demographic that the GRFA venue and events will provide to its partners/supporters/sponsors. Additionally, the VVF is motivated and interested in collaborating with VLMD and/or Vail Resorts marketing to 'host' larger influencers & media at the GRFA during the summer while also exposing those media members/editors/influencers to all that Vail Summer has to offer. The end result would be added media coverage which in turn, helps with sponsorship and attendance/tourism. EVENT ECONOMIC IMPACT Potential benefits to the Town of Vail - Estimate number of room nights for your event or program. 1,670 Potential benefits to the Town of Vail - Potential benefits to the Town of Vail - Estimate increased spending generated by your event or program. $1,600,000 Example: Increased spend by attendees in restaurants, shops, lodging or activities. Potential benefits to the Town of Vail - What estimated return on investment (ROI) in dollars should the Town of Vail expect? $58 ROI in this case refers to for each dollar the event/program is funded, how many dollars will be received by the Town of Vail from event impact.) Example: Estimated ROI - Formula: # of attendees x total average spending = $ (2000 attendees) x ($240 daily spend ) = $480,000 Explanation of how you will direct prospective attendees to book lodging within the Town of Vail and a description of how you will track the number of lodging nights generated. REMINDER: Per the CSE funding agreement, the event producer is REQUIRED to direct attendees to book in Town of Vail hotels and lodges. *The $58 ROI was calculated by dividing the economic impact generated in 2019 by the amount TOV funded. The formula example did not seem correct to generate the true ROI. That said, per the formula example, the dollar amount would be the $1.6M listed in the economic impact line above.* We will direct prospective attendees to book lodging within the Town of Vail through our website and marketing emails. There will be a dedicated ‘Plan Your Visit’ section of the venue website which will feature a variety of lodging options and other tourist information. We will also feature key lodging partners on our Videoboard. We will track the number of lodging nights generated via post-event surveys. BUDGET Using the provided budget template, provide a detailed estimated event/program budget, including anticipated revenues and expenses. Are your books audited? Yes November 3, 2020 - Page 213 of 389 Describe how you will use the funds requested? The funding will be included as part of our overall revenues to offset the very high costs of operating, maintaining and programming the GRFA venue across what is a very short summer season. One of the challenges we have always faced regarding the GRFA is the fact that the venue can only operate successfully for approximately 100 days per year due to weather. This short season limits the financial upside and makes our partners like TOV and our sponsors even more critical the the health and overall vibrancy of the GRFA. Please upload event/program/organization budget. GRFA 2020 Budget Snapshot for TOV.pdf Who currently funds the event/program? Donors, Underwriters, Sponsors, Ticket Sales, Municipal Funding Who currently funds your organization? Donors, Sponsors, Ticket Sales, Municipal Funding, Grants What percentage % of the total event budget is being requested to fund? 7 If the event/program is not funded at full request, how will the event change with a lower funding allocation? The overall live music and entertainment talent budget would be reduced. Should the Council decide not to support this event/program at all, will it still occur? Yes What dollar amount of the total event/program gross revenue do you expect the event itself to generate? (ticket sales, merchandise, food and alcohol sales, etc.) 450,000 Do you intend to host the event or program in Vail beyond 2021? Yes Do you anticipate requesting funding from the CSE for 2021? No Audience: Who is your audience? (You may choose more than one.) First time visitors, Returning guests, Primary and Second Homeowners, Local residents Channels: Which of these channels will you utilize to promote your event or program? (You may select more than one.) Print - Local, Print - Regional, Print - National, Editorial, Radio, Television, Online Event Listings, E-newsletters, Web, Media Plan/Public Relations, Grassroots, Facebook, Instagram, Twitter, Posters, Rack Cards, Signage – Banners, etc, Co-promotions, Partnerships, Local Vail Businesses, Concierge Visits, Other Please explain "Other". Cross marketing efforts with sponsors, artist/band promotion, Merch. SPONSORSHIPS & PARTNERSHIPS 1. What is the dollar $ amount of sponsorships and/or partnerships from other sources reflected in the event/program budget? $525,000 1a. What is the dollar $ amount of in-kind services or items provided from sponsors or partners? $75,000 2. Please list your confirmed sponsors or partners. *The above 1 and 1a are based upon a normal (non-covid) summer season. For the 2021 season, the following sponsors and partners are confirmed: GMC, TIAA Bank, Nature Valley, Pacifico, Meioimi Wines, BluSky Resoration, Deep Eddy Vodka, Outside Magazine, AEG Presents. November 3, 2020 - Page 214 of 389 3. Please explain the potential for additional sponsorships or partners. VVF will continuously source like-minded sponsors and partners to support the health and well-being of the GRFA venue and it's individual events. We have the ability to offer partners a variety of exposure including sampling, sales, brand recognition and exposure, on-site experiential opportunities, social media & messaging, unique content, and influencer marketing. ADDITIONAL INFORMATION Are there any other things you'd like to share with Council and staff that are not included in the application? The above budget attachment is the 2020 Covid modified summer budget. However, I have also attached a forecasted 2021 Budget based upon a 'normal' summer including Hot Summer Nights, Amp Summer Concerts in partnership w/AEG and additional events. Also, in the "Event Program/Entertainment Section" above, the estimated attendance/spectator # of 55,000 does not include Vail Dance Festival or Bravo! attendance and is specific only to live music and other entertainment. Lastly, VVF is happy to provide TOV Staff and Council with preferred access to purchase tickets for all Amp Summer Concerts (AEG concerts). 20 Town Council tickets & 10 TOV Staff tickets would be held for a two-week period beginning on the on-sale date. Because of our collaboration with AEG Presents, we, unfortunately, cannot guarantee your seating or that tickets will be available after the two-week period has passed. Please understand that after that time, all tickets will be released for purchase by the general public. REQUIRED ATTACHMENTS Organization rosters naming all officers, board of directors and respective positions as relevant VVF Roster 2020 for TOV Funding (GRFA).pdf OPTIONAL ATTACHMENTS List any URLs where additional information can be found, including photos, videos or other content relevant to your application. https://grfavail.com/media/ http://annual-report.vvf.org/project/ford-amphitheater/ Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding 2021 GRFA Sales Deck_FOR TOV.pdf Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding GRFA 2021 Budget Forecast for TOV.pdf Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding We encourage questions about the Council application to be sent via email to Carlie Smith - csmith@vailgov.com. Phone calls for further discussion can be scheduled over email as well. --->The "Save Draft" button below allows you to save your application and come back to work on it again. --->The "Save" button is for when your application is complete and ready to submit. ---> Your application has not been formally submitted until you navigate to the Menu page and click "Submit Request". You will receive a confirmation email once your application has been submitted.<--- Number 1 Linked Users skostick@vvf.org Submission Date 09/29/2020 November 3, 2020 - Page 215 of 389 Submission Date Submission Date 09/29/2020 2021 Annual Contribution: File Attachments If applicable, please attach current State Department of Revenue Certificate with this application. VVF IRS Tax Exempt Letter 501(c)(03).pdf Please upload event/program/organization budget. GRFA 2020 Budget Snapshot for TOV.pdf Organization rosters naming all officers, board of directors and respective positions as relevant VVF Roster 2020 for TOV Funding (GRFA).pdf Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding 2021 GRFA Sales Deck_FOR TOV.pdf Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding GRFA 2021 Budget Forecast for TOV.pdf November 3, 2020 - Page 216 of 389 November 3, 2020 - Page 217 of 389 November 3, 2020 - Page 218 of 389 Contributing Member 19,105.00$ Sponsorship 105,000.00$ Gov't Support (TOV)57,050.00$ Ticket Sales- Program 71,725.00$ Concessions -$ Rental Revenue 23,115.00$ Total Revenue 275,995.00$ Salaries & Wages - Direct 214,055.00$ Payroll Taxes - Direct 15,786.00$ Workers Comp - Direct 1,977.00$ Health Insurance 30,042.00$ 401(k) Match - Direct 4,082.00$ Cell Phone - Direct 726.00$ Fees - Payroll - Direct 483.00$ Fees - Benefits - Direct 1,819.00$ Bank Charges 14.43$ Bond Fees & Interest 53,804.90$ Security 6,485.80$ Dues/Subscriptions 1,203.16$ Employee Benefits 6,924.85$ Facility 67,845.38$ Insurance 23,431.00$ Internet 7,693.45$ Janitorial & Cleaning 27,675.00$ IT 3,754.00$ Labor - Sales Commission 5,250.00$ Labor - Production 6,792.61$ Labor Security/Golf Carts 9,479.29$ Legal 1,800.00$ Lodging 736.00$ Mail - Postage/Shipping 150.00$ ALL MARKETING 71,025.00$ Non-Social Food 5,884.90$ Production 15,788.85$ Repairs and Maintenance 17,349.66$ Sales Team Expenses 2,300.18$ Software 778.50$ Sound 32,846.50$ SUMMER 2020 LABOR & OPERATING EXPENSES SUMMER 2020 REVENUES GRFA 2020 BUDGET FOR TOV November 3, 2020 - Page 219 of 389 Supplies 6,093.94$ Supplies IT 1,456.83$ Talent / Speakers 48,262.56$ Telephone 1,480.64$ Training 1,000.00$ Transportation 500.00$ Trash 1,620.00$ Utilities 21,000.00$ Total Labor & Operating Expenses 719,397.43$ -$ NET PROFIT/(LOSS)(443,402.43)$ November 3, 2020 - Page 220 of 389 VAIL VALLEY FOUNDATION Officers • Ann Smead, Chairman • Mike Imhof, President • Bob Ford, Treasurer • Heidi Elzinga, Secretary • Sarah Johnson, Senior Vice President, YouthPower365 Board of Directors • Andy Arnold • John Arnold • Carrie Besnette Hauser • Sam Bronfman • Linn Brooks • Susan Campbell • Charlene Chen • Alejandra Cortés de Milmo • Steve Coyer • Matt Donovan • Johannes Faessler • Tim Finchem • Margie Gart • Sheika Gramshammer • Nadia Guerriero • Beth Howard • Al Hubbard • B.J. Hybl • David Hyde • Mike Imhof • Chris Jarnot • Cheryl Jensen • Alexia Jurschak • Anne-Marie Keane • Sarah Millett • Ellen Moritz • Kaia Moritz • Dan Pennington • Jill Plancher • David Salvin • Ken Schanzer • Susanna Shannon • Rod Slifer • Ann Smead • Hap Stein • Kristin Tang • Fred Tresca • Gary Woodworth • Kristy Woolfolk Life Trustees • Adam Aron • Judy Berkowitz • Marlene Boll • Bjorn Erik Borgen • Berry Craddock • Jack Crosby, In Memoriam • Andy Daly • Bill Esrey • President Gerald R. Ford, In Memoriam • Harry Frampton • Pete Frechette, In Memoriam • Steve Friedman • John Galvin, In Memoriam • John Garnsey • George Gillett • Donna Giordano • Pepi Gramshammer, In Memoriam • Steve Haber • Martha Head • Mike Herman • William Hybl • Elaine Kelton • Kent Logan • Peter May • Eric Resnick • Doug Rippeto • Mike Shannon • Stanley Shuman • Oscar Tang • Stew Turley • Betsy Wiegers GRFA Staff 1. Mike Imhof – President 2. Tom Boyd - Venue Director 3. Sarah Franke – VP Marketing & Operations 4. Dave Dressman - VP, Sales & Sponsorship November 3, 2020 - Page 221 of 389 2021 Annual Contribution: Vail Valley Foundation Dave Dressman Town of Vail 2021 Annual Council Contribution Request CONTRIBUTION POLICY All contribution requests received by the Town of Vail will be processed in the following manner: A. All requests must be submitted electronically. Incomplete applications and supplemental information will not be accepted. THE TOWN COUNCIL WILL ONLY BE GIVEN YOUR COMPLETED APPLICATION FORMS. NO SUPPLEMENTAL INFORMATION WILL BE GIVEN TO THE TOWN COUNCIL. B. All applications for annual funding shall be completed and submitted by September 30th by 5:00 P.M. C. The Town Council will evaluate the various proposals based on their direct benefit to the entire community of Vail, fulfillment of the Town’s mission, and how this contribution will affect our resort community’s future health. The Town Council’s mission statement reads: In order to be the premier international mountain resort community, we’re committed to growing a vibrant, diverse economy and community, providing our citizens and guests with exceptional services and an abundance of recreational, cultural and educational opportunities. DISCLOSURE TO ALL APPLICANTS: 1. No money will be disbursed until March 1st, 2021. 2. Because of uncertainty of revenue estimates, please note the following possibilities: a) Contribution funding may be reduced based on 2021 revenues. b) The Town of Vail may choose to disburse funding in quarterly installments throughout 2021. Special event funding will follow the CSE’s guideline of payment in thirds pending completion of CSE and Town of Vail permitting requirements. 3. Notification of awards will be sent after the Council approves the final budget in December. GENERAL INSTRUCTIONS: All applications must be submitted by September 30th by 5:00 P.M. Any application received after that date will not be considered. Please complete all fields in this application. No hard copies are accepted. Email contact ddressman@vvf.org What is the name of your organization? Vail Valley Foundation What category of funding are you applying for? (See definitions at www.vailgov.com/departments/finance/grant- process) Signature Events Type of Funding Requested Cash and In-kind Amount of Cash Contribution Requested $140,000 In-Kind Contribution Requested 40000 What is the name of your event? GoPro Mountain Games Is this a new event or program? No How much funding did you receive from the Town of Vail for 2020? (Please include total funding you received from the CSE and Town Council) $15,000 November 3, 2020 - Page 222 of 389 Proposed Event/Program Start Date 06/10/2021 Proposed Event/Program End Date 06/13/2021 Name of person completing the application Dave Dressman Title of person completing the application Event Director / VP Sales & Sponsorship Provide name of person or entity to whom the funding check will be cut. Vail Valley Foundation Mailing Address Street 90 Benchmark Road #300 City Avon State Colorado Zip Code 81620 Telephone number 9707772015 Email address ddressman@vvf.org Event/program and/or organization website mountaingames.com Number of years organization has been in business 37 Organization's Mission Statement To enhance the quality of life in the Vail Valley and showcase our community to a global audience through arts, athletics and education. Organization's Tax Status Non-Profit (501C-3) If applicable, please attach current State Department of Revenue Certificate with this application. VVF IRS Tax Exempt Letter 501(c)(03).pdf EVENT/PROGRAM DESCRIPTION Is this a new or existing event/program in Vail? Existing How many years has the event or program been produced in Vail? 18 How does your request support item 1C of the Contribution Policy (See above) The Mountain Games places Vail on a global stage and is the preeminent event within the world of Adventure Sports and across the Outdoor Industry. The event delivers significant economic impact to the TOV and helps kickstart the economic vitality of the Summer Season. It brings world class athletes, respected corporate brand partners and a far reaching marketing and PR campaign which further places the Vail Brand in the spotlight. Mountain Games has mass appeal. Whether you are a hardcore river rat, professional cyclist, weekend warrior, or an active family, there is something for everyone. The event truly showcases all that is magical about Summer in Vail and delivers a world class experience for both locals and tourists. November 3, 2020 - Page 223 of 389 Please describe the location(s) of the event or program in previous years. From Lionshead to Ford Park/GRFA and everything in between. Please provide a detailed description of the event/program and its activities. The best all-around mountain experience anywhere in the world returns to Vail when the GoPro Mountain Games get under way June 10-13, 2021. Thousands of pro and amateur adventure athletes sign up each year and converge upon the mountains and rivers of Vail to compete in 11 disciplines and more than 30 competitions including kayaking, running, slackline, DockDogs, trail running, mountain and road cycling, climbing, photography and more. The total cash prize purse exceeds $120,000. The competitions are just the beginning. The event also features the GoPro Mountains of Music concert series throughout the weekend. There are also a host of kids activities and events, a series of yoga sessions, food vendors, art exhibitions, and an expansive sponsor village featuring approximately 150 of the outdoor industry’s top brands and including tons of giveaways and activities. Do you plan to use Vail Recreation District Facilities? No If any of the event/program takes place outside of the Town of Vail, please explain where the event will take place and why. Our Steep Creek Kayak Championship takes place in Red Cliff due to the Class V whitewater. We also host segments of our Disc Golf competition in other areas of the Vail Valley. ENVIRONMENTAL PRACTICES Which of these environmental practices will you commit to executing at your event/program? Use of Zero Hero Tents & staffing, Use of Voltz Wagon for Power, Use of recyclable materials - banners, paper, etc., Ban use of plastic bags, Remind guests to bring re-usable bags and water bottles, Encourage use of bicycles, buses, shuttles, carpools, walking or public transit to event, Enforce no idling policy for staff and guests, Recycling required in all areas of event, Wastewater will be properly disposed of, Use eco-friendly serving utensils (compostable or recyclable), Ban styrofoam, not allowed within town limits, Compost food waste, Provide water bottle filling stations Please describe your commitment to environmental sustainability and detail measures that will be taken during your event to ensure minimal environmental impact and sustainable best practices. VVF partners Walking Mountains and hires their staff to help us ensure minimal environmental impact. We also communicate specific environmental/sustainability guidelines to all partners, sponsors and staff and message this information to guests in advance and during the Event. EVENT/PROGRAM INFORMATION Number of participants (athletes, artists, exhibitors, etc.) anticipated 4,000 Number of volunteers needed 300 Number of event/program staff 50 Estimate of total number of spectators/attendees anticipated 80,000 Estimate the number of destination guests from within Colorado, with a focus on the Front Range that your event/program will bring to Vail 30,000 Estimate the number of destination guests from outside Colorado your event/program will bring to Vail 24,000 Estimate the number of international guests your event/program will bring to Vail 1,000 November 3, 2020 - Page 224 of 389 How will your event/program increase sales tax in Vail? By filling hotels and town restaurants and shops with participants and spectators over the four days of the event, as well as sponsors and staff for numerous days surrounding the event window. Brand Fit: How will your event or program support the mission and vision of the Vail Town Council? The Mountain Games places Vail on a global stage and is the preeminent event within the world of Adventure Sports and across the Outdoor Industry. The event delivers significant economic impact to the TOV and helps kickstart the economic vitality of the Summer Season. It brings world class athletes, respected corporate brand partners and a far reaching marketing and PR campaign which further places the Vail Brand in the spotlight. Mountain Games has mass appeal. Whether you are a hardcore river rat, professional cyclist, weekend warrior, or an active family, there is something for everyone. The event truly showcases all that is magical about Summer in Vail and delivers a world class experience for both locals and tourists. Brand Fit: How will your event or program support the Vail brand identity? The Mountain Games highlights the many elements that make Vail amazing; mountains, rivers, dining, trails, lodging, merchants, active lifestyle, live music, dogs, and the overall beauty of our community. The Event is consistently ranked extremely high in customer satisfaction and 'net promoter' score. This means we provide an exceptional experience for our attendees and shine a very positive light on the Vail Brand. Community Enrichment: How will your event/program attract target markets of both visitors and community members? Athletes, Art, Music, Mountains is the tagline of the Mountain Games. There is something for everyone. And, by keeping the event free and allowing 'Joes' to compete alongside the Pros, the event is inclusive and inviting to visitors of all shapes, forms and skill levels. Growth Potential: How will the event/program deliver fresh content? (Fresh content means new programming, entertainers, adding additional days and activities.) We are again working to program a Sunday night concert to help keep people in town for a longer duration. We will continue to add and refresh our competitions and activations as well, to make sure the event continues to evolve and remains a continued draw for those that have been coming since its beginning, as well as those experiencing it for the first time. Growth Potential: How will the event/program promote an atmosphere of vitality, fun and celebration? These are foundational elements of the Mountain Games. From Thursday morning through Sunday night the VVF programs nonstop activity and options for guests across athletics, music, family activities, film, art, shopping, etc...The Mountain Games is a celebration of mountain culture and outdoor lifestyle. Marketing Strength: What is the potential for the event/program to leverage media exposure and attract sponsorship support? High. We are able to keep the event free due to our sponsors who truly value both the on site experiential component as well as the significant media and content reach. GMG attracts approximately 150 Brand Partners who all pay a sponsorship fee. Potential: How will the event or program enhance Leadership Skills: locally, nationally and internationally? Through execution of an exceptionally well planned and activated world class event. Through giving local and non-local workers, specialists and volunteers the ability to be a part of a truly special event. By putting pro and joe athletes from around the world, men and women, kids and adults, on the same starting lines. Community Enrichment: What is the lasting community involvement opportunity and/or lasting community benefit of the event or program? For 18 years the Mountain Games has been the gold standard of outdoor, adventure sports and mountain events. Vail is synonymous with the event and receives millions of positive PR and media impressions each year. The event showcases the countless outdoor activities one can participate in during the Summer season in the Vail Valley. How will the event or program leverage media and attract donor and sponsorship support? Via the efforts of the VVF sales, development and marketing teams, word of mouth, past reputation, and marketing/communications efforts. Additionally, the reach of our partner brands extends our opportunity to leverage additional media contacts and social/lifestyle influencers. EVENT ECONOMIC IMPACT Potential benefits to the Town of Vail - Estimate number of room nights for your event or program. 7,000 Potential benefits to the Town of Vail - Potential benefits to the Town of Vail - Estimate increased spending generated by your event or program. $7,000,000 November 3, 2020 - Page 225 of 389 Example: Increased spend by attendees in restaurants, shops, lodging or activities. Potential benefits to the Town of Vail - What estimated return on investment (ROI) in dollars should the Town of Vail expect? $50 ROI in this case refers to for each dollar the event/program is funded, how many dollars will be received by the Town of Vail from event impact.) Example: Estimated ROI - Formula: # of attendees x total average spending = $ (2000 attendees) x ($240 daily spend ) = $480,000 Explanation of how you will direct prospective attendees to book lodging within the Town of Vail and a description of how you will track the number of lodging nights generated. REMINDER: Per the CSE funding agreement, the event producer is REQUIRED to direct attendees to book in Town of Vail hotels and lodges. We will direct prospective attendees to book lodging within the Town of Vail through our event website and email newsletters. Mountaingames.com has a robust 'Lodging & Accommodations' section built out within our main 'Plan Your Visit' page. Each year our team works closely with Vail lodging properties to communicate yearly summer rates and offerings through this webpage as well as highlight various properties in Vail through email communications to our e-newsletter list. We will track the total number of lodging nights generated through our independent on-site intercept survey and the total room nights booked by our event partners and event staff. We also utilized the Vail occupancy reports as a benchmark tool to compare and support our numbers. BUDGET Using the provided budget template, provide a detailed estimated event/program budget, including anticipated revenues and expenses. Are your books audited? Yes Describe how you will use the funds requested? The TOV funds will be used against the overall event Budget. The Event costs the VVF approximately $2.75m to operate each year, which is funded via 3 revenue streams: 1. Sponsorship and Govt funding 2. Athlete Registrations and 3. F&B. The TOV's $140,000 will help us fund all of the various components of the event. Please upload event/program/organization budget. GMG 2021 Budget Forecast for TOV.xlsx Who currently funds the event/program? 150 Brand Partners. Who currently funds your organization? Sponsors, Donors, Ticket Buyers/Participants, Grants. What percentage % of the total event budget is being requested to fund? 5 If the event/program is not funded at full request, how will the event change with a lower funding allocation? Without the TOV funding, we would need to evaluate certain budget cuts in order for the VVF to continue to operate a better than breakeven budget scenario. It would impact our ability to maintain the highest level event, and ensure continued growth and improvement. Should the Council decide not to support this event/program at all, will it still occur? Yes What dollar amount of the total event/program gross revenue do you expect the event itself to generate? (ticket sales, merchandise, food and alcohol sales, etc.) 2,900,000 Do you intend to host the event or program in Vail beyond 2021? Yes Do you anticipate requesting funding from the CSE for 2021? No Audience: Who is your audience? (You may choose more than one.) First time visitors, Returning guests, Primary and Second Homeowners, Local residents November 3, 2020 - Page 226 of 389 Channels: Which of these channels will you utilize to promote your event or program? (You may select more than one.) Print - Local, Print - Regional, Print - National, Editorial, Radio, Television, Online Event Listings, E-newsletters, Web, Media Plan/Public Relations, Grassroots, Facebook, Instagram, Twitter, Posters, Rack Cards, Event/Program App, Signage – Banners, etc, Co-promotions, Partnerships, Local Vail Businesses, Concierge Visits, Other Please explain "Other". Promo Events, Elements Series SPONSORSHIPS & PARTNERSHIPS 1. What is the dollar $ amount of sponsorships and/or partnerships from other sources reflected in the event/program budget? $2,500,000 1a. What is the dollar $ amount of in-kind services or items provided from sponsors or partners? $250,000 2. Please list your confirmed sponsors or partners. GoPro, GMC, TIAA Bank, Yeti, Nature Valley, Pacifico, Orijen Dog Food, Go RVing, L.L.Bean, Deep Eddy Vodka, Smartwool, Constellation Wines and many others. 3. Please explain the potential for additional sponsorships or partners. VVF seeks sponsorship for the event year round. ADDITIONAL INFORMATION Are there any other things you'd like to share with Council and staff that are not included in the application? As we navigate through the chaos of 2020 and look ahead to how live events will recover, we feel strongly that Mountain Games can continue to be a world class event in 2021 and beyond. One reason we feel this way is that we have had very, very high sponsor retention through the 2020 event cancellation which speaks to the power of the Mountain Games brand and the Vail brand. It is a great indicator that athletes, sponsors and event attendees are excited to return in 2021. 90%+ of our larger sponsors all amended their contracts to stick with us through the pandemic. Additionally, we have had countless athletes, volunteers, attendees and partners reach out to us over the past several months to let us know how excited they are to be back in Vail next June. We greatly appreciate the support of the TOV and Town Council and we are motivated and excited to host a safe and healthy GoPro Mountain Games in 2021. REQUIRED ATTACHMENTS Organization rosters naming all officers, board of directors and respective positions as relevant VVF Roster 2020 for TOV Funding (GMG).pdf OPTIONAL ATTACHMENTS List any URLs where additional information can be found, including photos, videos or other content relevant to your application. mountaingames.com/highlights/ Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding We encourage questions about the Council application to be sent via email to Carlie Smith - csmith@vailgov.com. Phone calls for further discussion can be scheduled over email as well. --->The "Save Draft" button below allows you to save your application and come back to work on it again. November 3, 2020 - Page 227 of 389 --->The "Save" button is for when your application is complete and ready to submit. ---> Your application has not been formally submitted until you navigate to the Menu page and click "Submit Request". You will receive a confirmation email once your application has been submitted.<--- Number 1 Linked Users ddressman@vvf.org Submission Date 09/15/2020 Submission Date 09/15/2020 Submission Date 09/15/2020 2021 Annual Contribution: File Attachments If applicable, please attach current State Department of Revenue Certificate with this application. VVF IRS Tax Exempt Letter 501(c)(03).pdf Please upload event/program/organization budget. GMG 2021 Budget Forecast for TOV.xlsx Organization rosters naming all officers, board of directors and respective positions as relevant VVF Roster 2020 for TOV Funding (GMG).pdf November 3, 2020 - Page 228 of 389 November 3, 2020 - Page 229 of 389 November 3, 2020 - Page 230 of 389 Sheet1 GoPro Mountain Games 2021 Budget Forecast Revenues 4300 Title Sponsor 400,000.00 4310 Platinum Sponsor 650,000.00 4315 Gold Sponsor 500,000.00 4320 Silver Sponsor 300,000.00 4325 Special Contributor 300,000.00 4330 Community Sponsor 10,000.00 4335 Official Supplier Sponsor 130,000.00 4340 Government Support 140,000.00 4420 Participant (Athlete) Fees 100,000.00 4430 Credentials 7,500.00 4480 Miscellaneous Income / F&B 30,000.00 Total w/o trades $2,567,500.00 4900 Traded Gifts 35,000.00 4905 Traded Goods 9,000.00 4910 Traded Lodging 20,000.00 4915 Traded Marketing 300,000.00 Total with Trades $2,931,500.00 Expenses 5010 Announcers 10,950.00 5065 Bank Fees 500.00 5090 Bibs 19,275.00 5125 Construction Materials 3,600.00 5135 Contract Labor 17,500.00 5145 Credentials 2,350.00 5154 Security and Safety 76,801.50 5175 Dues & Subscriptions 1,030.00 5200 Entertainment 150,665.00 5205 Equipment Rental 154,701.91 5208 Event Specialist 150,112.50 5235 Gifts 49,640.98 5260 Insurance 75,000.00 5350 Labor 575,858.57 November 3, 2020 - Page 231 of 389 Sheet1 5375 Commissions 187,544.00 5405 Lodging 38,734.26 5420 MKTG/PR/VIDEO/ADV 175,000.00 5475 Media TV 165,000.00 5525 Non-Social Food 12,425.00 5535 Permits 29,953.00 5555 Prizes - Cash and non Cash 127,000.00 5630 Sales- Contract Fulfillment 70,000.00 5635 Sales Team Expenses 40,000.00 5645 Signs 55,666.36 5646 Sod & Other Property Damage 27,500.00 5670 Social - Food & Beverage 48,160.50 5690 Sound 31,425.00 5700 Supplies 2,650.00 5715 Telephone 1,500.00 5740 Transportation 5,395.00 5745 Trash 28,750.00 5750 Utilities 1,500.00 Subtotal Expense w/o trades: $2,336,188.58 5900 Trade Gifts 35,000.00 5905 Trade Goods 9,000.00 5910 Trades Lodging 20,000.00 5915 Trades Marketing 300,000.00 Subtotal Expense: $2,700,188.58 Net Profit (Loss) $231,311.42 November 3, 2020 - Page 232 of 389 VAIL VALLEY FOUNDATION Officers • Ann Smead, Chairman • Mike Imhof, President • Bob Ford, Treasurer • Heidi Elzinga, Secretary • Sarah Johnson, Senior Vice President, YouthPower365 Board of Directors • Andy Arnold • John Arnold • Carrie Besnette Hauser • Sam Bronfman • Linn Brooks • Susan Campbell • Charlene Chen • Alejandra Cortés de Milmo • Steve Coyer • Matt Donovan • Johannes Faessler • Tim Finchem • Margie Gart • Sheika Gramshammer • Nadia Guerriero • Beth Howard • Al Hubbard • B.J. Hybl • David Hyde • Mike Imhof • Chris Jarnot • Cheryl Jensen • Alexia Jurschak • Anne-Marie Keane • Sarah Millett • Ellen Moritz • Kaia Moritz • Dan Pennington • Jill Plancher • David Salvin • Ken Schanzer • Susanna Shannon • Rod Slifer • Ann Smead • Hap Stein • Kristin Tang • Fred Tresca • Gary Woodworth • Kristy Woolfolk Life Trustees • Adam Aron • Judy Berkowitz • Marlene Boll • Bjorn Erik Borgen • Berry Craddock • Jack Crosby, In Memoriam • Andy Daly • Bill Esrey • President Gerald R. Ford, In Memoriam • Harry Frampton • Pete Frechette, In Memoriam • Steve Friedman • John Galvin, In Memoriam • John Garnsey • George Gillett • Donna Giordano • Pepi Gramshammer, In Memoriam • Steve Haber • Martha Head • Mike Herman • William Hybl • Elaine Kelton • Kent Logan • Peter May • Eric Resnick • Doug Rippeto • Mike Shannon • Stanley Shuman • Oscar Tang • Stew Turley • Betsy Wiegers GoPro Mountain Games Event Staff 1. Mike Imhof – President & CEO 2. Dave Dressman - Event Director, VP Sales & Sponsorship 3. Tom Boyd - Communications Director 4. Sarah Franke - VP, Operations & Marketing November 3, 2020 - Page 233 of 389 Users: ddressman@vvf.org Email: ddressman@vvf.org November 3, 2020 - Page 234 of 389 2021 Annual Contribution: Colorado Snowsports Museum & Hall of Fame Jen Mason Town of Vail 2021 Annual Council Contribution Request CONTRIBUTION POLICY All contribution requests received by the Town of Vail will be processed in the following manner: A. All requests must be submitted electronically. Incomplete applications and supplemental information will not be accepted. THE TOWN COUNCIL WILL ONLY BE GIVEN YOUR COMPLETED APPLICATION FORMS. NO SUPPLEMENTAL INFORMATION WILL BE GIVEN TO THE TOWN COUNCIL. B. All applications for annual funding shall be completed and submitted by September 30th by 5:00 P.M. C. The Town Council will evaluate the various proposals based on their direct benefit to the entire community of Vail, fulfillment of the Town’s mission, and how this contribution will affect our resort community’s future health. The Town Council’s mission statement reads: In order to be the premier international mountain resort community, we’re committed to growing a vibrant, diverse economy and community, providing our citizens and guests with exceptional services and an abundance of recreational, cultural and educational opportunities. DISCLOSURE TO ALL APPLICANTS: 1. No money will be disbursed until March 1st, 2021. 2. Because of uncertainty of revenue estimates, please note the following possibilities: a) Contribution funding may be reduced based on 2021 revenues. b) The Town of Vail may choose to disburse funding in quarterly installments throughout 2021. Special event funding will follow the CSE’s guideline of payment in thirds pending completion of CSE and Town of Vail permitting requirements. 3. Notification of awards will be sent after the Council approves the final budget in December. GENERAL INSTRUCTIONS: All applications must be submitted by September 30th by 5:00 P.M. Any application received after that date will not be considered. Please complete all fields in this application. No hard copies are accepted. Email contact jen@snowsportsmuseum.org What is the name of your organization? Colorado Snowsports Museum & Hall of Fame What category of funding are you applying for? (See definitions at www.vailgov.com/departments/finance/grant- process) Services Type of Funding Requested Cash and In-kind Amount of Cash Contribution Requested $65,903 In-Kind Contribution Requested 9,000 Rent & One silver parking pass and one blue parking pass What is the name of your program? Through the Lens Is this a new event or program? No How much funding did you receive from the Town of Vail for 2020? (Please include total funding you received from the CSE and Town Council) $52,207 November 3, 2020 - Page 235 of 389 Will you also apply for 2021 funding from the CSE? Yes How much funding will you request for 2021 from the CSE? 10,000 What program are you requesting CSE funding for? Please describe. Through the Lens, we are hoping to host this program virtual. Name of person completing the application Jen Mason Title of person completing the application Executive Director Provide name of person or entity to whom the funding check will be cut. Colorado Snowsports Museum Mailing Address Street PO BOX 1976 City Vail State Colorado Zip Code 81657 Telephone number 970-476-1876 Email address Museum@snowsportsmuseum.org Event/program and/or organization website www.snowsportsmuseum.org Number of years organization has been in business 44 Organization's Mission Statement To Celebrate Colorado Snowsports by telling stories that educate and inspire others to seek adventure. Organization's Tax Status Non-Profit (501C-3) If applicable, please attach current State Department of Revenue Certificate with this application. EVENT/PROGRAM DESCRIPTION Is this a new or existing event/program in Vail? Existing How many years has the event or program been produced in Vail? 2 November 3, 2020 - Page 236 of 389 How does your request support item 1C of the Contribution Policy (See above) In order to be the premier international mountain resort community, we’re committed to growing a vibrant, diverse economy and community, providing our citizens and guests with exceptional services and an abundance of recreational, cultural and educational opportunities. The Museum is an educational facility located in the heart of Vail Village. The museum is a vital part of the community, when Pepi passed away the Museum quickly became a gathering place for locals to learn about his life. We are serve thousands of Vail guest by educating and celebrating the snowsports industry. Vail is a SKI town born and raised, we are telling the Vail story daily. Vail was developed by a 10th Mountain soldier, with a close proximity to Camp Hale the museum has become an attraction that is drawing many historians. We educate the masses of the stories of the 10th Mountain Division. The Museum has a become a resource of knowledge on the 10th Mountain Division. We hosted many events in February 2019 on the 75th anniversary of battle of Riva Ridge with both the current 10th Mountain soldiers and World War II veterans. The Museum is quickly becoming a community center that is hosting events of up to 200 people. We hope we can host events that size in the future. Until then we are a safe environment to spend a few hours learning about Colorado's rich snowsports history. Please describe the location(s) of the event or program in previous years. We have hosted the Through the Lens series in the Colorado Snowsports Museum. The museum is quickly become a venue of education and small events. Please provide a detailed description of the event/program and its activities. The Colorado Snowsports Museum is an extraordinary cultural and educational facility, featuring 6 primary new exhibits with many interactive components. The presentation series is way to bring the museum to life. With the individuals who have shaped this industry we all love into what is it today. If any of the event/program takes place outside of the Town of Vail, please explain where the event will take place and why. We host no events outside of the town of Vail EVENT/PROGRAM INFORMATION Brand Fit: How will your event or program support the mission and vision of the Vail Town Council? A healthy museum community increases the sophistication of its residents and elevates the cultural experience of its visitors. Brand Fit: How will your event or program support the Vail brand identity? The highly innovative and entertaining museum adds vibrancy to Vail; especially during the off season when fewer establishments are open or inclement weather days. The level of excellence and use of technology as a result of the renovation has elevated the museum to a standard that both residents and Vail guest expect. Community Enrichment: How will your event/program attract target markets of both visitors and community members? We advertise and promote the Museum's programs through a local and regional newspapers and through direct contact with to our members and visitors. Since the global shut down we have been experiencing an influx of local residents, that say I have always wanted to visit. Once they walk through the doors they are amazed by the technology and extensive amount of information in the museum. Growth Potential: How will the event/program deliver fresh content? (Fresh content means new programming, entertainers, adding additional days and activities.) The Colorado Snowsports Museum has an extensive artifact collection. The museum is attempting to digitize the entire collection. This will take years but as we expand our digital collection we share this collection online with all of our visitors and members. Growth Potential: How will the event/program promote an atmosphere of vitality, fun and celebration? Our mission begins with Celebrate Colorado Snowsports. We have a very energetic staff, that keeps the guests of the Museum entertained for hours on end with stories of the past. We have hosted Vail Walking tours since mid May 3 days a week. We have had many locals attend the tours along with many guests. It is a fun way to spend an hour and learn something new. Potential: How will the event or program enhance Leadership Skills: locally, nationally and internationally? As museums are functioning more and more like community centers in providing access to current trends and new ideas, the Colorado Snowsports Museum has become a hot spot for civic engagement. Our work with the Cultural and heritage committee at the town of Vail has proven the museum as a leader both locally and nationally. November 3, 2020 - Page 237 of 389 Community Enrichment: What is the lasting community involvement opportunity and/or lasting community benefit of the event or program? The Colorado Snowsports Museum and its involvement with the 10th Mountain Division is putting Vail on the map as the public interests in the 10th Mountain Division continues to grow. The famed 10th Division has been embraced by Vail Resorts with their legacy day parades. How will the event or program leverage media and attract donor and sponsorship support? We are the Colorado Snowsports Museum, we celebrate all of the resorts. We are featured in many Colorado newspapers, social medial outlets nationwide and the Vail Daily features events happening at the museum frequently. Please upload course syllabus, class descriptions or program details. Brochure Final.pdf BUDGET Using the provided budget template, provide a detailed estimated event/program budget, including anticipated revenues and expenses. Are your books audited? No Describe how you will use the funds requested? The museum is an extraordinary cultural and education facility, featuring six primary exhibits with interactive components. Using the latest museum technology, with our touchscreen displays it allows visitors to explore far beyond the walls of the Museum. Following a 2.6 million dollar renovation, the Colorado Snowsports Museum, Vail's only museum, is positioning itself as "must see" museum in the state of Colorado. The Museum currently offers free admission for our guests, theater screening of industry documentaries, curator museum tours, Vail walking history tours of Vail Village and online digital presentations will be hosted this winter. Our event series Through the Lens was a very successful series for the Museum on Wednesday evenings last winter. We hope to continue that series in the winter of 2021/2022 for the upcoming season we will be hosting this series virtually. We will be hosting the series on Wednesday's throughout the winter. Please upload event/program/organization budget. Updated fiscal year budget 20-21.xlsx Who currently funds the event/program? Town of Vail, Vail Daily, West Vail Liqour Mart and private donations Who currently funds your organization? The Colorado Snowsports Museum receives funding from numerous sources. The Hall of Fame gala, golf tournament and the 10th Mountain event located at the 10th Mountain restaurant last year were a net revenue to the Museum of over 100K. Without these events in the fiscal year 20/21 are revenues are substantially down. What percentage % of the total event budget is being requested to fund? 12 If the event/program is not funded at full request, how will the event change with a lower funding allocation? At this time I am not sure what will occur with the loss of revenue. The museum we are still working very hard at all revenue sources. Should the Council decide not to support this event/program at all, will it still occur? Yes Do you intend to host the event or program in Vail beyond 2021? Yes Do you anticipate requesting funding from the CSE for 2021? Yes Audience: Who is your audience? (You may choose more than one.) First time visitors, Returning guests, Primary and Second Homeowners, Local residents SPONSORSHIPS & PARTNERSHIPS November 3, 2020 - Page 238 of 389 1. What is the dollar $ amount of sponsorships and/or partnerships from other sources reflected in the event/program budget? $15,000 1a. What is the dollar $ amount of in-kind services or items provided from sponsors or partners? $3,500 2. Please list your confirmed sponsors or partners. Vail Resorts Epic promise, CRH America, 10th Mountain Division Foundation, the Greenwood Fund, National Endowment for Humanities 3. Please explain the potential for additional sponsorships or partners. Alpine Bank, First Bank of Vail, Slifer Smith & Frampton Real Estate, We are seeking both in-kind and trade. ADDITIONAL INFORMATION Are there any other things you'd like to share with Council and staff that are not included in the application? The museum is an vital partner with the sustainable destination certificate. The Museum checks off many boxes that are a requirement to have this prestige honor. REQUIRED ATTACHMENTS Organization rosters naming all officers, board of directors and respective positions as relevant CSSM BOD Members as of June 2020 with comittees.xlsx If you received Council funding for 2020, please upload a document recapping the use of prior year Council funds 2020 TOV FUNDING RECAP.docx OPTIONAL ATTACHMENTS List any URLs where additional information can be found, including photos, videos or other content relevant to your application. Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding We encourage questions about the Council application to be sent via email to Carlie Smith - csmith@vailgov.com. Phone calls for further discussion can be scheduled over email as well. --->The "Save Draft" button below allows you to save your application and come back to work on it again. --->The "Save" button is for when your application is complete and ready to submit. ---> Your application has not been formally submitted until you navigate to the Menu page and click "Submit Request". You will receive a confirmation email once your application has been submitted.<--- Number Linked Users jen@snowsportsmuseum.org November 3, 2020 - Page 239 of 389 2021 Annual Contribution: Betty Ford Alpine Gardens Melissa Ebone Town of Vail 2021 Annual Council Contribution Request CONTRIBUTION POLICY All contribution requests received by the Town of Vail will be processed in the following manner: A. All requests must be submitted electronically. Incomplete applications and supplemental information will not be accepted. THE TOWN COUNCIL WILL ONLY BE GIVEN YOUR COMPLETED APPLICATION FORMS. NO SUPPLEMENTAL INFORMATION WILL BE GIVEN TO THE TOWN COUNCIL. B. All applications for annual funding shall be completed and submitted by September 30th by 5:00 P.M. C. The Town Council will evaluate the various proposals based on their direct benefit to the entire community of Vail, fulfillment of the Town’s mission, and how this contribution will affect our resort community’s future health. The Town Council’s mission statement reads: In order to be the premier international mountain resort community, we’re committed to growing a vibrant, diverse economy and community, providing our citizens and guests with exceptional services and an abundance of recreational, cultural and educational opportunities. DISCLOSURE TO ALL APPLICANTS: 1. No money will be disbursed until March 1st, 2021. 2. Because of uncertainty of revenue estimates, please note the following possibilities: a) Contribution funding may be reduced based on 2021 revenues. b) The Town of Vail may choose to disburse funding in quarterly installments throughout 2021. Special event funding will follow the CSE’s guideline of payment in thirds pending completion of CSE and Town of Vail permitting requirements. 3. Notification of awards will be sent after the Council approves the final budget in December. GENERAL INSTRUCTIONS: All applications must be submitted by September 30th by 5:00 P.M. Any application received after that date will not be considered. Please complete all fields in this application. No hard copies are accepted. Email contact melissa@bettyfordalpinegardens.org What is the name of your organization? Betty Ford Alpine Gardens What category of funding are you applying for? (See definitions at www.vailgov.com/departments/finance/grant- process) Services Type of Funding Requested Cash and In-kind Amount of Cash Contribution Requested $95,000 In-Kind Contribution Requested 2 designated parking spots in Ford Park, 1 blue parking pass in winter for use of the Director What is the name of your program? Gardens Care and Upkeep and Capital Request for the Rooftop Outdoor Classroom Is this a new event or program? No How much funding did you receive from the Town of Vail for 2020? (Please include total funding you received from the CSE and Town Council) $90,000 November 3, 2020 - Page 240 of 389 Will you also apply for 2021 funding from the CSE? Yes How much funding will you request for 2021 from the CSE? 30,000 What program are you requesting CSE funding for? Please describe. Summer 2021 Exhibit - Plants Are an Answer There can be a general feeling of hopelessness when it comes to solutions for a changing climate due to increasing greenhouse gases. Plants Are an Answer gives positive, approachable ways to make an impact. The exhibit will include 16 stunning indoor panels focused on Project Drawdown's plant-based solutions and the outdoor panels will bring different worldwide ecosystems to life. The exhibit will be supported by an expert speaker series and training workshops. Name of person completing the application Melissa Ebone Title of person completing the application Director of Development Provide name of person or entity to whom the funding check will be cut. Betty Ford Alpine Gardens Mailing Address Street 183 Gore Creek Drive City Vail State Colorado Zip Code 81657 Telephone number 970-476-0103 Email address melissa@bettyfordalpinegardens.org Event/program and/or organization website bettyfordalpinegardens.org Number of years organization has been in business 34 Organization's Mission Statement This mission of Betty Ford Alpine Gardens is to deepen understanding and promote conservation of alpine plants and fragile mountain environments. Our mission aligns with the Town of Vail's mission to preserve our surrounding natural environment and to provide citizens and guests with an abundance of recreational and educational opportunities. Organization's Tax Status Non-Profit (501C-3) If applicable, please attach current State Department of Revenue Certificate with this application. CO Tax exempt.pdf EVENT/PROGRAM DESCRIPTION Is this a new or existing event/program in Vail? Existing How many years has the event or program been produced in Vail? 34 November 3, 2020 - Page 241 of 389 How does your request support item 1C of the Contribution Policy (See above) Betty Ford Alpine Gardens is one of Vail's iconic destinations. Undisputedly world class, it is a recreational, cultural and educational opportunity. The Gardens themselves draw visitors and locals with their beauty, the educational signage and programming enriches the experience. Multiple self-guided tours allow the visitor to interact with the gardens in a way that draws them in and beckons for a return visit. Not only is this one of Vail's most loved and admired experiences, it is also completely free of charge. Please describe the location(s) of the event or program in previous years. The Town of Vail has been contributing towards the care and upkeep of Betty Ford Alpine Gardens since its inception in Ford Park in 1986. Please provide a detailed description of the event/program and its activities. We have 2 Grant Requests: 1. Garden Care and Upkeep Program - Requested $75,000 2. Capital Project - Rooftop Outdoor Classroom - Requested $20,000 The reputation of Betty Ford Alpine Gardens as one of the nation's best public gardens exists because of the attention to its care each year. Starting after the snow melts, gardens are raked and cleaned. Pathways are swept and blown clear of leaves. When temperatures rise, the gardens are readied for planting and then freshly mulched with compost. Bridges and pathways are inspected for winter damage and repaired. New garden areas are designed and planned. In late spring, new plants arrive and are laid out and planted. Irrigation is checked for winter damage and repaired as needed. Water features are primed, pumps started and repaired as needed. As summer goes on, plants are staked and fertilized and beds weeded and plants are deadheaded when they finish blooming. In the fall, the gardens are cut back, bulbs are planted for the next year, seeds are harvested for future propagation and the irrigation is blown out and turned off. All of these preparations help the gardens prepare for the long winter under the snow. It is only with this attention to detail that the gardens remain in the world-class condition that has made them famous. Rooftop outdoor classroom capital request - The Gardens have observed an increased demand for outdoor programming, from family and children's activities to senior groups . We believe that this demand will only increase as the need for safe outdoor activities rises. The space on the rooftop provides a perfect opportunity to fill this need. Going forward, we are proposing to extend the Education Center rooftop trellis to cover the whole roof and upgrade the weather system to create an outdoor family classroom that has both shade and protection from rain. The Gardens have contracted with the original architect team at Zehren and the project has been approved by Town of Vail’s Design and Review Board. An initial estimate from R.A. Nelson prices the project for the trellis extension and weatherproofing at $60,000. We are asking the town for ⅓ of this estimate for a total grant request of $20,000. With the town's initial support, we will enlist the help of other grantors and individuals to raise the rest of the funding. The rest of this application will focus on the application for council contribution #1. If any of the event/program takes place outside of the Town of Vail, please explain where the event will take place and why. N/A EVENT/PROGRAM INFORMATION Brand Fit: How will your event or program support the mission and vision of the Vail Town Council? The Garden Care and Upkeep Program is committed to preserving the natural environment in Vail and inspiring citizens and guests throughout their experience. Betty Ford Alpine Gardens and the Vail Town Council have alignment of missions for deepening understanding of the surrounding natural environment. The Gardens welcomes over 100,000 visitors in the summer alone and is a centerpiece of Vail’s world class cultural and educational excellence. November 3, 2020 - Page 242 of 389 Brand Fit: How will your event or program support the Vail brand identity? The Gardens prides itself in world-class excellence and has been recognized nationally and internationally by numerous organizations. It continues to be #2 of "Top Attractions in Vail” on Tripadvisor in 2020, one of the 50 "must see" public gardens in the US by the Active Times, #3 on the US News & World report, “Best Things to do in Vail,” and on the AARP 2019 'bucket list' among many citations. Vail Brand's natural grandeur is a result of being located within mountain environments. The intentional design of the Gardens showcases the beauty and fragility of alpine environments, both here and beyond and highlights to guests how plants in these ecosystems can exist and thrive. An article in the Washington Post this March emphasized the importance of public gardens as a place to remind us of the restorative power of nature. Community Enrichment: How will your event/program attract target markets of both visitors and community members? The Gardens Care and Upkeep program is the keystone activity responsible for the Gardens’ spectacular condition which attracts visitors and the community. Professional-level maintenance and expertise makes the Gardens world-class, resulting in the national and international accolades the Gardens receive every year. The ranking as one of the top things to do in Vail will continue to draw visitors and locals into the Gardens. As one of 30 MUST SEE public gardens in the United States, Betty Ford Alpine Gardens is a destination. The Gardens markets to the front range on Colorado Public Radio and to guests and locals alike in the Vail Daily. According to recent Town of Vail surveys, a visit to the Gardens is one of the main reasons that many people plan their visit to Vail. Recognition by AAA, AARP, Tripadvisor, Active Times and many others continues to promote its prominence as a place of beauty aligned with the world-class experience that Vail offers its visitors and locals. Growth Potential: How will the event/program deliver fresh content? (Fresh content means new programming, entertainers, adding additional days and activities.) The reputation of the Gardens grows by the year with increased visitation from both local and destination visitors. A garden is a changing stage that evolves and reinvents itself each year and throughout the season. Funding from the Town of Vail supports the year-round, ongoing efforts to prepare the Gardens for a brilliant display for all of the visitors to Ford Park to discover the beauty during the summer. Beyond the beauty, the Gardens curates and stewards rare plant specimens that have a global significance and an impact on conservation efforts in the scientific community. Many areas in the Gardens contain unique and rare plants that return year after year. As a part of the Gardens’ strategic plan, the Gardens is committed to revitalizing areas and building gardens to increase the botanical collections. Each new plant is recorded into an international specialized plant database and shared internationally to allow scientific assessments of biological collections worldwide. A master plan of garden renovations guides the upgrade process. New ideas and garden trends from professional networks influence the program each spring. Guests are delighted to discover rare and endangered plants found in no other botanical collection in the world. With the new interpretation installation, visitors can understand the importance of these plants and the role we, as individuals, can have to sustain the biodiversity of the planet. Growth Potential: How will the event/program promote an atmosphere of vitality, fun and celebration? The Gardens is a celebration of the vitality of this valley, demonstrating the investment of many, including the Town of Vail. For many community members, it provides an important place of enjoyment, peace, joy and relaxation. The process to develop that environment needs to be nurtured continuously. The Garden staff can’t take a year off and expect the gardens to showcase the botanical brilliance and beauty that it has had in the past. This place is a labor of love and professional expertise. Together, when the plants and flowers begin to come into bloom, we as a valley can celebrate another summer season, another season of hope. Each year, the Gardens Care and Upkeep Program renews vibrancy and beauty incorporated into a multi-sensory experience. The look, smell and feel of the Gardens creates a unique atmosphere found nowhere else in Vail. We’ve been told ‘the Gardens gives Vail its soul’ and we agree completely. A visit to the Gardens is one of the highlights of a Vail vacation for many visitors. For many visitors, this is the first and sometimes only opportunity in their lifetime to witness the wonder of alpine and other mountain plants. November 3, 2020 - Page 243 of 389 Potential: How will the event or program enhance Leadership Skills: locally, nationally and internationally? Betty Ford Alpine Gardens is repeatedly ranked as a top public garden. Garden staff are frequently requested to give talks and presentations nationally and internationally about the gardens here, alpine plants and their environment and how a small garden is making a big impact on conservation. Betty Ford Alpine Gardens is a leader and author of the North American Strategy for Alpine Plant Conservation, a blueprint for protecting alone plants and ecosystems in the U.S. and Canada. The strategy is a guide for botanic gardens worldwide to follow. Host to the National Collection of Colorado’s Alpine Flora and hundreds of unique plant species, staff from Gardens throughout the world travel to Vail to learn and be inspired. The gardens create a foundation for educating and connecting visitors to the unique diversity specific to this region and to mountain environments of the world. Locals can use this as a demonstration garden to study what they can grow in their own yards. The abundant beauty of the gardens garners the attention of visitors and creates a genuine appreciation for the importance of the alpine and fragile mountain environments. Community Enrichment: What is the lasting community involvement opportunity and/or lasting community benefit of the event or program? The gardens are an asset of the Town of Vail and continue to be an anchor for the community. Free of charge, this world class botanical experience is accessible to all and multiple studies have shown that even a single visit to a botanic garden can have a positive influence on environmental attitudes. The community benefits from empowering locals and visitors to take action to preserve all ecosystems. Our volunteer gardening program gives locals and visitors alike the opportunity to have a direct impact on our community. In alignment with Eagle County’s commitment to behavioral health, the documented health benefits and stress relief from connecting with plants and nature benefit the entire community. How will the event or program leverage media and attract donor and sponsorship support? The Gardens is the backdrop for all promotions in a media campaign in partnership with the Vail Daily, CPR radio, local and national media features, as well as a self-published online newsletter and website. The Gardens continues to be promoted on all local calendars around the valley and as a destination by hotel concierge staff. The Gardens are the keystone upon which the organization raises all sponsorships and funds. Without them and their infinite beauty, there would be no leverage to raise funds for the other programs and educational aspects of the institution. This year’s two major renovation projects - the perennial pond upgrade project and the Caucasus Mountain Garden were funded by $85,000 in gifts from individual donors. It is through the professional level of upkeep and care that the Gardens garners the confidence of funders to continue to invest in improvement and installation projects in the Gardens. Please upload course syllabus, class descriptions or program details. Program Details_Gardens Care and Upkeep.pdf BUDGET Using the provided budget template, provide a detailed estimated event/program budget, including anticipated revenues and expenses. Are your books audited? Yes Describe how you will use the funds requested? Funds will be used to ensure the magnificence of the Gardens. This includes the purchase of plant materials, tools, soil and compost. It includes upgrading gardens and replanting and the management and supervision of the volunteer team and summer garden interns. Please upload event/program/organization budget. 2019-2020 Budget.xlsx Who currently funds the event/program? Town of Vail, Frechette Family Foundation, our general operating income (see budget) Who currently funds your organization? Individual donors are the primary source of revenue through outright donations and memberships, Earned income - gift shop purchases, tours, weddings, yoga etc and endowment distribution funds general operations What percentage % of the total event budget is being requested to fund? 30 November 3, 2020 - Page 244 of 389 If the event/program is not funded at full request, how will the event change with a lower funding allocation? The Gardens will limit the amount of improvements it can make this year. The condition of the Gardens will be maintained for function and some areas of the Gardens may deteriorate, impacting the visitor experience. Funding may be supplemented by pulling from another program and reducing educational programming and special offerings that elevate the guest experience. Should the Council decide not to support this event/program at all, will it still occur? Yes Do you intend to host the event or program in Vail beyond 2021? Yes Do you anticipate requesting funding from the CSE for 2021? Yes Audience: Who is your audience? (You may choose more than one.) First time visitors, Returning guests, Primary and Second Homeowners, Local residents SPONSORSHIPS & PARTNERSHIPS 1. What is the dollar $ amount of sponsorships and/or partnerships from other sources reflected in the event/program budget? $172,000 1a. What is the dollar $ amount of in-kind services or items provided from sponsors or partners? 2. Please list your confirmed sponsors or partners. Our Garden Care and Upkeep Program is supported by the Frechette Family Foundation Internship endowment. This funds two horticulture interns and a supervising horticulturist. 3. Please explain the potential for additional sponsorships or partners. The Gardens is supported by members and donors. We continue to ask our members to renew their support and invite visitors to the gardens and community members to become donors. With the professional level of the gardens and the plans for future projects, we apply for grants from foundations and ask individuals for their support for specific initiatives. ADDITIONAL INFORMATION Are there any other things you'd like to share with Council and staff that are not included in the application? When you are considering this request, please remember that this funding comes from RETT. As one of Vail's main destinations, Betty Ford Alpine Gardens adds economic impact to the associated organizations and services in town. Because the council members are so familiar with Betty Ford Alpine Gardens, for the recap of funding use, a copy of a summer community newsletter highlighting the Gardens is attached. REQUIRED ATTACHMENTS Organization rosters naming all officers, board of directors and respective positions as relevant 2020 Board Members and Staff List.pdf If you received Council funding for 2020, please upload a document recapping the use of prior year Council funds Gardens Impact Report_TOV Funding.pdf OPTIONAL ATTACHMENTS List any URLs where additional information can be found, including photos, videos or other content relevant to your application. https://www.vaildaily.com/entertainment/more-than-just-a-garden-betty-ford-alpine-gardens-continues-commitment-to-research- education-and-nature-during-covid-19/ November 3, 2020 - Page 245 of 389 Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding 24651 Betty Ford Alpine Gardens - GENERAL JT.wav Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding We encourage questions about the Council application to be sent via email to Carlie Smith - csmith@vailgov.com. Phone calls for further discussion can be scheduled over email as well. --->The "Save Draft" button below allows you to save your application and come back to work on it again. --->The "Save" button is for when your application is complete and ready to submit. ---> Your application has not been formally submitted until you navigate to the Menu page and click "Submit Request". You will receive a confirmation email once your application has been submitted.<--- Number Linked Users nicola@bettyfordalpinegardens.org Submission Date 09/30/2020 Submission Date Submission Date 09/30/2020 2021 Annual Contribution: File Attachments If applicable, please attach current State Department of Revenue Certificate with this application. CO Tax exempt.pdf Please upload course syllabus, class descriptions or program details. Program Details_Gardens Care and Upkeep.pdf Please upload event/program/organization budget. 2019-2020 Budget.xlsx Organization rosters naming all officers, board of directors and respective positions as relevant 2020 Board Members and Staff List.pdf If you received Council funding for 2020, please upload a document recapping the use of prior year Council funds Gardens Impact Report_TOV Funding.pdf Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding 24651 Betty Ford Alpine Gardens - GENERAL JT.wav November 3, 2020 - Page 246 of 389 2021 Annual Contribution: Eagle River Watershed Council Melanie Smith Town of Vail 2021 Annual Council Contribution Request CONTRIBUTION POLICY All contribution requests received by the Town of Vail will be processed in the following manner: A. All requests must be submitted electronically. Incomplete applications and supplemental information will not be accepted. THE TOWN COUNCIL WILL ONLY BE GIVEN YOUR COMPLETED APPLICATION FORMS. NO SUPPLEMENTAL INFORMATION WILL BE GIVEN TO THE TOWN COUNCIL. B. All applications for annual funding shall be completed and submitted by September 30th by 5:00 P.M. C. The Town Council will evaluate the various proposals based on their direct benefit to the entire community of Vail, fulfillment of the Town’s mission, and how this contribution will affect our resort community’s future health. The Town Council’s mission statement reads: In order to be the premier international mountain resort community, we’re committed to growing a vibrant, diverse economy and community, providing our citizens and guests with exceptional services and an abundance of recreational, cultural and educational opportunities. DISCLOSURE TO ALL APPLICANTS: 1. No money will be disbursed until March 1st, 2021. 2. Because of uncertainty of revenue estimates, please note the following possibilities: a) Contribution funding may be reduced based on 2021 revenues. b) The Town of Vail may choose to disburse funding in quarterly installments throughout 2021. Special event funding will follow the CSE’s guideline of payment in thirds pending completion of CSE and Town of Vail permitting requirements. 3. Notification of awards will be sent after the Council approves the final budget in December. GENERAL INSTRUCTIONS: All applications must be submitted by September 30th by 5:00 P.M. Any application received after that date will not be considered. Please complete all fields in this application. No hard copies are accepted. Email contact smith@erwc.org What is the name of your organization? Eagle River Watershed Council What category of funding are you applying for? (See definitions at www.vailgov.com/departments/finance/grant- process) Services Type of Funding Requested Cash Funding Only Amount of Cash Contribution Requested $40,000 What is the name of your program? Eagle River Watershed Council Service Funding Request Is this a new event or program? No How much funding did you receive from the Town of Vail for 2020? (Please include total funding you received from the CSE and Town Council) $40,000 Will you also apply for 2021 funding from the CSE? No November 3, 2020 - Page 247 of 389 Name of person completing the application Melanie Smith Title of person completing the application Development & Communications Coordinator Provide name of person or entity to whom the funding check will be cut. Eagle River Watershed Council Mailing Address Street PO Box 1477 City Gypsum State Colorado Zip Code 81637 Telephone number 9708275406 Email address smith@erwc.org Event/program and/or organization website www.erwc.org Number of years organization has been in business 16 Organization's Mission Statement Eagle River Watershed Council advocates for the health and conservation of the Upper Colorado and Eagle River basins through research, education and projects. The Watershed Council strives to protect and enhance the high-quality natural, scenic and economic values that our rivers and tributaries provide to the citizens, visitors and wildlife of the Eagle River and Colorado River watersheds located in Eagle County. Organization's Tax Status Non-Profit (501C-3) If applicable, please attach current State Department of Revenue Certificate with this application. Colorado Cert of Tax Exemption.pdf EVENT/PROGRAM DESCRIPTION Is this a new or existing event/program in Vail? Existing How many years has the event or program been produced in Vail? 16 How does your request support item 1C of the Contribution Policy (See above) The health of Gore Creek is important to the Town of Vail’s full-time residents, as well as to seasonal homeowners and visitors. Our recreation-based economy relies upon excellent water quality and quantity and people expect to see a beautiful stream and drink clean water when they are in Vail. Eagle River Watershed Council works in partnership with the Town to ensure that Gore Creek is monitored and protected from future impacts and that past degradation is addressed so that water quality can be restored. Without such efforts, the diverse economy and community will not continue to grow and citizens and guests will begin to see a decline in their recreational opportunities. We champion the work that the Town has done already to improve conditions on Gore Creek, and we strive to continue our role as an active collaborative partner. November 3, 2020 - Page 248 of 389 Please describe the location(s) of the event or program in previous years. The Water Quality Monitoring & Assessment Program (WQMAP) assessed data from 12 entities that collect data in various locations throughout Eagle County, including two paired monitoring locations on both Mill and Booth Creeks, four locations on Black Gore Creek and eight on Gore Creek. The Community Pride Highway Cleanup traditionally places teams of volunteers along 140 miles of I70 and highways 6, 24 and 131 from Vail to Dotsero. The Eagle River Cleanup had teams of volunteers cleaning up 68 miles of streams throughout Eagle County, including Gore Creek. The sediment source monitoring (TMDL) and bio-monitoring occurrs on Gore and Black Gore Creeks. The Gore Creek Strategic Action Plan projects have been completed on public and/or private properties along Gore Creek, beginning in 2016. November 3, 2020 - Page 249 of 389 Please provide a detailed description of the event/program and its activities. Eagle River Watershed Council takes an integrated approach to protecting the streams of Eagle County, including Gore Creek and its tributaries, through monitoring water quality, educating the community and managing riparian restoration efforts. Specifically, the contribution from the Town of Vail is used for the following programs and projects. Water Quality Monitoring & Assessment Program (WQMAP) ($13,000) - This program coordinates water quality and biological data collection to identify trends in water quality, as well as defines emerging threats to water quality and riparian zone health. The Watershed Council leads this partnership program with Eagle County, United States Geological Survey, the Colorado River District, Eagle River Water & Sanitation District and other municipal and agency stakeholders to provide a central and easily- accessible repository for water quality data. This ensures that data collection is not duplicative and that there are no gaps in monitoring efforts. Funding supports the coordination of the program, data collectors, data analysis, annual reporting to stakeholders and the community, a shared database and the maintenance/updating of an interactive web-based report card with visual interpretations of the data trends. Additional program support is from Eagle River Water & Sanitation District, Upper Eagle Regional Water Authority, Homestake Partners (Aurora and Colorado Springs), Vail Resorts, Battle Mountain, the Towns of Gypsum, Eagle, Avon, and Minturn, and the Colorado River Water Conservation District. Community Pride Highway Cleanup ($2,500) & Eagle River Cleanup ($2,500) (Total $5,000) - The coordination of these two annual community cleanup events requires event marketing and substantial planning, as well as volunteer recruitment and coordinated management of a total of more than 1,300 volunteers. Although the COVID-19 pandemic called for the cancellation of the 20th Annual Community Pride Highway Cleanup and Thank You BBQ for 2020, in typical years, approximately 12 tons of trash are collected along 140 miles of highways by the volunteers. It is reasonable to expect that 2021’s event will require the removal of significantly more trash and debris, as it will account for two years’ accumulated waste. Eagle River Cleanup teams cover about 70 miles of river and streams throughout the watershed each fall, and 2020’s event was modified to adhere to COVID-19 regulations. These popular volunteer events build community throughout the entire Eagle Valley, offering community members the chance to participate in the maintenance of our landscape and ecosystems. Substantial additional benefits include the beautification of the valley’s major roadway in time for the arrival of summer guests and the removal of trash and debris from our waterways in time for the winter ski season. Additional support for these cleanup events comes from local businesses, individuals, corporations, clubs, foundations, Eagle County and local municipalities. We respectfully request an increased contribution in this category from the Town of Vail for 2021.The amount of Town of Vail support for these events has remained the same since at least 2014 and the amount of staff time, coordinating efforts, logistics, outreach, marketing and impact has increased substantially in those 6+ years. Additionally, we anticipate coordinating a larger number of participants who would have, in past years, volunteered at the discontinued Town Clean Up Day and now will be volunteering with the Watershed Council’s cleanup events. Sediment source monitoring (TMDL) and Bio-monitoring of Black Gore Creek ($16,000) - Eagle River Watershed Council coordinates the activities of the Black Gore Creek Steering Committee, a broad-based community group dedicated to ensuring the aquatic health of Black Gore Creek and the safe operation of the interstate beside the stream. A tributary to Gore Creek, Black Gore Creek flows approximately 10 miles along Interstate 70 and was placed on the State of Colorado’s list of impaired streams in 2002. The impaired condition is the result of excessive sediment-loading sourced from winter highway maintenance activities. In 2014, Black Gore Steering Committee determined that annual sediment monitoring on Black Gore Creek could be reduced to occur every other year, as the results were not changing significantly from year to year. This allowed the Watershed Council to reallocate the funds for monitoring in the off years to bio-monitoring on other Gore Creek tributaries surrounding Vail. Macroinvertebrate data collected on tributary streams is an important indicator of the relationship between land use and surface water quality. This monitoring may also form the basis for long-term assessments of water quality conditions following implementation of recommendations included in the Gore Creek Strategic Plan. Funding supports program coordination, field collection, analysis, assessment and reporting. Gore Creek Strategic Action Plan projects ($6,000) - Eagle River Watershed Council works with Town of Vail staff annually to select projects identified as priorities for restoration in the Gore Creek Strategic Action Plan. At the time of this document’s submission, 2021’s projects are still in the identification phase. Efforts from 2016, at the program’s inception, through 2020, have grown to be enormously successful, in terms of effective rehabilitation work with noticeable results on streambank stabilization, mosquito control issues, replanting of beneficial native vegetation and more. Notably, the most successful efforts to date have incorporated significant outreach to private-property owners and HOA’s and offered education and hands-on volunteering opportunities. As outreach efforts expand and relationships with property owners deepen, the Watershed Council seeks to continue its role as a partner in providing outreach, support and possibly securing grant funds for these private streambank projects. We have a strong track record of supporting the Town on these types of projects - Sundial Condominiums, the Vucich residence, Cedar Point Townhomes and Gore Creek Meadows are all examples. Additionally, these collaborative Gore Creek Action Plan projects have increased community support and visibility of the importance of water-quality and riparian zone improvement efforts by the Town and by the Watershed Council. Funding supports program coordination, project development and project implementation. November 3, 2020 - Page 250 of 389 If any of the event/program takes place outside of the Town of Vail, please explain where the event will take place and why. The Water Quality Monitoring & Assessment Program (WQMAP) assesses data from 12 entities that collect data throughout Eagle County, including two paired monitoring locations (upstream and downstream) on both Mill and Booth Creeks, four locations on Black Gore Creek and eight on Gore Creek. By assessing all water quality data collected throughout Eagle County as one body of information, we are able to detect threats as they arise and identify gaps and redundancies in data collection. This provides a more complete picture of water quality in the county and informs decision-making. The Community Pride Highway Cleanup places teams of volunteers along 140 miles of I-70 and Highways 6, 24 and 131 from Vail to Dotsero. The Eagle River Cleanup assigns teams of volunteers to clean 68 miles of streams throughout Eagle County, including Gore Creek. EVENT/PROGRAM INFORMATION Brand Fit: How will your event or program support the mission and vision of the Vail Town Council? Eagle River Watershed Council’s mission is to protect and enhance the high-quality natural, scenic and economic values that our rivers and tributaries provide to the citizens, visitors and wildlife of the watersheds of Eagle County. This is tied inextricably to the mission and vision of Vail, because water from melting snow, springs and creeks flows into the Eagle River through its main tributaries. These streams not only supply the water for all of Eagle County’s population, as well as several Front Range communities, but also offer opportunities for an incredible array of commercial, recreational, educational and scenic experiences for visitors and community members alike. Watershed Council programs, projects and initiatives protect the valley’s water and the recreational, economic, social and natural values that make Vail and the Eagle River Valley what it is. Brand Fit: How will your event or program support the Vail brand identity? The work of Eagle River Watershed Council ensures that Gore Creek and all of its tributaries, as well as the Eagle and Colorado Rivers, remain part of the identity of Vail and the Eagle Valley community. The recreation that is possible due to the robust flows of spring runoff contributes to nationally-recognized events and brings thousands of tourists to the Town and region to enjoy the world-class opportunities possible in our natural surroundings. Water from local rivers and streams additionally augments the slopes of Vail Mountain; the rafting and fly fishing industries depend on the riparian ecosystems; and the scenery that has inspired society and cultures for hundreds of years and generations to come is dependent on vibrant natural surroundings, which is, for many, the foundation of Vail’s identity and perceived brand. Community Enrichment: How will your event/program attract target markets of both visitors and community members? Without landscapes of crystal-clear flowing water, snowy peaks that melt into high-alpine lakes and streams where native fish spawn, Vail would not be the same caliber of world-class destination that it enjoys today. The Watershed Council’s work protects local waterways and the ecosystems on which wildlife and humans depend. Tourism, commerce and the mountain lifestyle to which visitors and the community are drawn hinge on the presence of our valley’s waterways. Watershed Council programs, from Gore Creek Strategic Action Plan projects to water quality monitoring programs to community clean-ups all ensure that Vail is a place where both visitors and community members will thrive. Growth Potential: How will the event/program deliver fresh content? (Fresh content means new programming, entertainers, adding additional days and activities.) Eagle River Watershed Council is committed to its mission to protect and conserve our watershed, and our organization is made more effective in pursuit of this principle by maintaining its ability to adapt to the needs of the community. For example, at the onset of the COVID-19 pandemic, our team re-adjusted our priorities from planning engaging in-person events to creating accessible and fun virtual education programs for a variety of ages. We invested in technology and online infrastructure to better reach our community, called our community’s donors and business partners and altered our plans for spring, summer and fall events to continue to positively impact our waterways and water quality, while minimizing chance of virus spread. The Watershed Council will continue to seek out creative ways to structure our programs and initiatives to be as inclusive and welcoming as possible, adapting to the demands of whatever circumstances we may face. Growth Potential: How will the event/program promote an atmosphere of vitality, fun and celebration? The outcomes of the Watershed Council’s efforts to protect local rivers and streams promote extraordinarily vibrant displays of friendly, cross-generational fun and recreational pursuits. Whether biking up Vail Pass to the Gore Range viewpoint near the Black Lakes, celebrating a wedding on the banks of Piney Lake, cheering on kayakers and paddleboarders as they race along the waves and surges of Gore Creek or spending a quiet afternoon in waders with a fly rod, the work of the Watershed Council plays an integral role. Traditionally, following each of the two community cleanup events held annually, a Thank You BBQ takes place as an opportunity for volunteers to gather and celebrate their collaborative work. We hope this tradition will again occur as a large gathering in the future and will adapt as needed to maintain high-energy engagement of volunteers and ensure the event remains an enjoyable tradition for years to come. November 3, 2020 - Page 251 of 389 Potential: How will the event or program enhance Leadership Skills: locally, nationally and internationally? Opportunities are ample for community members and for Watershed Council staff and board members to grow leadership skills. We support volunteers taking an influential role in our cleanup events by becoming team leaders. Additionally, we encourage the community to become involved in other volunteer opportunities, whether organizational, volunteer-based, administrative or supportive. Leadership skills are gained by high-school and AmeriCorps interns, through presentations to boards and municipalities, as well as among our staff as we engage in continued development and collaborative opportunities. Community Enrichment: What is the lasting community involvement opportunity and/or lasting community benefit of the event or program? There are benefits to tradition, and our Highway and River Cleanup events have been around for 21 and 26 years in 2020, respectively. Approximately 1,500 volunteers consider these annual events to be part of their identity in relation to their landscape. Additionally, efforts to monitor, track and improve water quality can create a lasting tradition of stewardship and science-backed decision-making that protects invaluable and essential resources. How will the event or program leverage media and attract donor and sponsorship support? • Ads and editorial content will be shared by working collaboratively with Vail Daily and other media outlets for coverage of our initiatives • Ensuring that documentation and marketing materials captured by both amateur and professional photographers and videographers is leveraged when possible to increase our marketing and storytelling impact. • Leveraging the role of social media and other technology to garner awareness and support of events and initiatives to advance visibility of sponsorship and supportive opportunities, such as giving campaigns. • Developing and adapting existing sponsorship programs and partnerships to offer value to businesses and the Watershed Council alike - especially by including bios from partner businesses and logos on marketing materials. • Encouraging Board of Directors use of personal and professional networking within their communities on behalf of Watershed Council events and initiatives. Please upload course syllabus, class descriptions or program details. Program Details 2021.pdf BUDGET Using the provided budget template, provide a detailed estimated event/program budget, including anticipated revenues and expenses. Are your books audited? Yes Describe how you will use the funds requested? The requested funds will support the coordination of the Water Quality Monitoring and Assessment Program, the Highway and River Cleanups, the Sediment source monitoring (TMDL) and Bio-monitoring of Gore/Black Gore Creeks, 2021 Gore Creek Strategic Action Plan efforts. More details are provided throughout this funding request. Please upload event/program/organization budget. 2021 ERWC Funding Request budgets.pdf Who currently funds the event/program? Support for WQMAP comes from Eagle River Water & Sanitation District, Upper Eagle Regional Water Authority, Homestake Partners (Aurora and Colorado Springs), Vail Resorts, Battle Mountain, the Towns of Gypsum, Eagle, Avon, Minturn and Vail, and the Colorado River Water Conservation District. Support for the Community Pride Highway Cleanup & Eagle River Cleanup comes from 22 local businesses as well as Eagle County, and the towns of Avon, Eagle, Gypsum, Vail and Edwards Metro District. Sediment-source and bio-monitoring of Black Gore Creek is supported by the Town of Vail. Eagle River Water and Sanitation District supports monitoring of other locations on Black Gore Creek adding to the data available in the area. The Gore Creek Strategic Action Plan project is supported by the Colorado Water Conservation Board, a state agency and the Town of Vail. Who currently funds your organization? Eagle River Watershed Council is funded by private foundations, Colorado Water Conservation Board, Eagle County, local municipalities, Eagle River Water and Sanitation District (ERWSD), Upper Eagle Regional Water Authority (UERWA), local businesses and individuals. What percentage % of the total event budget is being requested to fund? 13 November 3, 2020 - Page 252 of 389 If the event/program is not funded at full request, how will the event change with a lower funding allocation? The sediment source monitoring (TMDL) and bio-monitoring of Gore/Black Gore Creeks and the projects from the Gore Creek Strategic Action Plan have the greatest and most direct benefit to the Town of Vail and its residents. Those projects would likely be significantly reduced in scope and possibly eliminated, if not funded in full by the Town of Vail. WQMAP and the cleanups would require adjustment to the geographical area covered by each, but both would continue. Should the Council decide not to support this event/program at all, will it still occur? Yes Do you intend to host the event or program in Vail beyond 2021? Yes Do you anticipate requesting funding from the CSE for 2021? No Audience: Who is your audience? (You may choose more than one.) First time visitors, Returning guests, Primary and Second Homeowners, Local residents SPONSORSHIPS & PARTNERSHIPS 1. What is the dollar $ amount of sponsorships and/or partnerships from other sources reflected in the event/program budget? $227,666 1a. What is the dollar $ amount of in-kind services or items provided from sponsors or partners? $17,500 2. Please list your confirmed sponsors or partners. Support for WQMAP comes from Eagle River Water & Sanitation District, Upper Eagle Regional Water Authority, Homestake Partners (Aurora and Colorado Springs), Vail Resorts, Battle Mountain, the Towns of Gypsum, Eagle, Avon, and Minturn, and the Colorado River Water Conservation District. Support for the Community Pride Highway Cleanup & Eagle River Cleanup comes from 24 local businesses, as well as Eagle County and the towns of Avon, Gypsum and Edwards Metro District. The Gore Creek Strategic Action Plan project is supported by the Colorado Water Conservation Board, a state agency. 3. Please explain the potential for additional sponsorships or partners. Eagle River Watershed Council regularly looks for funding opportunities through foundation, corporate and government grants. The Watershed Council also fosters relationships with our Business Partner Program and donors to leverage additional support for projects, programs and events. ADDITIONAL INFORMATION Are there any other things you'd like to share with Council and staff that are not included in the application? Eagle River Watershed Council enjoys working in partnership with the staff at the Town of Vail on water quality monitoring, river restoration and protection projects. We commend the Town of Vail for your efforts to improve water quality and hope to continue this partnership which benefits not only the Town of Vail, but everyone downstream. The improvements in aquatic life scores in Gore Creek is exciting and must be attributed to these efforts. The work being done in Vail is being replicated by downstream communities with the help of the Watershed Council, thank you for leading the way on this important issue. REQUIRED ATTACHMENTS Organization rosters naming all officers, board of directors and respective positions as relevant BOD list 2020 Name Affil Joined City 7.13.2020.pdf If you received Council funding for 2020, please upload a document recapping the use of prior year Council funds 2020 Funding Use Report.pdf OPTIONAL ATTACHMENTS November 3, 2020 - Page 253 of 389 List any URLs where additional information can be found, including photos, videos or other content relevant to your application. • Eagle River Watershed Council Website: www.erwc.org • 2019 Water Quality Report Card (product of WQMAP) https://www.arcgis.com/apps/Cascade/index.html? appid=a60f25acb6a049f6842f575a17c37810 • Eagle River Watershed Council YouTube Channel https://www.youtube.com/channel/UCAlcqsWaF5_pxaeiM3hoHrg • Coverage of 26th Annual Eagle River Cleanup article: https://www.vaildaily.com/news/different-circumstances-same-goal-eagle- river-cleanup-attracts-hundreds-of-volunteers/ Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding We encourage questions about the Council application to be sent via email to Carlie Smith - csmith@vailgov.com. Phone calls for further discussion can be scheduled over email as well. --->The "Save Draft" button below allows you to save your application and come back to work on it again. --->The "Save" button is for when your application is complete and ready to submit. ---> Your application has not been formally submitted until you navigate to the Menu page and click "Submit Request". You will receive a confirmation email once your application has been submitted.<--- Number Linked Users smith@erwc.org Submission Date Submission Date Submission Date 09/30/2020 2021 Annual Contribution: File Attachments If applicable, please attach current State Department of Revenue Certificate with this application. Colorado Cert of Tax Exemption.pdf Please upload course syllabus, class descriptions or program details. Program Details 2021.pdf Please upload event/program/organization budget. 2021 ERWC Funding Request budgets.pdf Organization rosters naming all officers, board of directors and respective positions as relevant BOD list 2020 Name Affil Joined City 7.13.2020.pdf If you received Council funding for 2020, please upload a document recapping the use of prior year Council funds 2020 Funding Use Report.pdf November 3, 2020 - Page 254 of 389 2021 Annual Contribution: EGE Air Alliance Chris Romer Town of Vail 2021 Annual Council Contribution Request CONTRIBUTION POLICY All contribution requests received by the Town of Vail will be processed in the following manner: A. All requests must be submitted electronically. Incomplete applications and supplemental information will not be accepted. THE TOWN COUNCIL WILL ONLY BE GIVEN YOUR COMPLETED APPLICATION FORMS. NO SUPPLEMENTAL INFORMATION WILL BE GIVEN TO THE TOWN COUNCIL. B. All applications for annual funding shall be completed and submitted by September 30th by 5:00 P.M. C. The Town Council will evaluate the various proposals based on their direct benefit to the entire community of Vail, fulfillment of the Town’s mission, and how this contribution will affect our resort community’s future health. The Town Council’s mission statement reads: In order to be the premier international mountain resort community, we’re committed to growing a vibrant, diverse economy and community, providing our citizens and guests with exceptional services and an abundance of recreational, cultural and educational opportunities. DISCLOSURE TO ALL APPLICANTS: 1. No money will be disbursed until March 1st, 2021. 2. Because of uncertainty of revenue estimates, please note the following possibilities: a) Contribution funding may be reduced based on 2021 revenues. b) The Town of Vail may choose to disburse funding in quarterly installments throughout 2021. Special event funding will follow the CSE’s guideline of payment in thirds pending completion of CSE and Town of Vail permitting requirements. 3. Notification of awards will be sent after the Council approves the final budget in December. GENERAL INSTRUCTIONS: All applications must be submitted by September 30th by 5:00 P.M. Any application received after that date will not be considered. Please complete all fields in this application. No hard copies are accepted. Email contact cromer@vailvalleypartnership.com What is the name of your organization? EGE Air Alliance What category of funding are you applying for? (See definitions at www.vailgov.com/departments/finance/grant- process) Services Type of Funding Requested Cash Funding Only Amount of Cash Contribution Requested $75,000 What is the name of your program? EGE Air Alliance Is this a new event or program? No How much funding did you receive from the Town of Vail for 2020? (Please include total funding you received from the CSE and Town Council) $75,000 Will you also apply for 2021 funding from the CSE? No November 3, 2020 - Page 255 of 389 Name of person completing the application Chris Romer Title of person completing the application President & CEO Provide name of person or entity to whom the funding check will be cut. EGE Air Alliance Mailing Address Street 28 Second Street, Suite 213 City Edwards State Colorado Zip Code 81632 Telephone number 9704774016 Email address cromer@vailvalleypartnership.com Event/program and/or organization website http://flyvail.com Number of years organization has been in business 19 Organization's Mission Statement To build a robust flight program at the Eagle County Regional Airport Organization's Tax Status Not-for-Profit (501C-6) If applicable, please attach current State Department of Revenue Certificate with this application. 20131112530.pdf EVENT/PROGRAM DESCRIPTION Is this a new or existing event/program in Vail? Existing How many years has the event or program been produced in Vail? 17 How does your request support item 1C of the Contribution Policy (See above) The air service development program benefits the economic vitality of the Town of Vail. Guests utilizing the Eagle County Regional Airport stay longer, spend more, and have a higher likelihood of repeat visitation. Please describe the location(s) of the event or program in previous years. The Air Alliance contracts with airline partners for minimum revenue guarantee programs. These have supported nonstop air service from Phoenix, Washington DC, and Dallas (spring and fall) in the past. November 3, 2020 - Page 256 of 389 Please provide a detailed description of the event/program and its activities. As in prior years, the Alliance’s funds will be used to attract new flight service, to provide continued support for developing markets as required, and we also continue working to secure long term funding. • EGE Air Alliance continues to work with American Airlines to fill the fall and spring gaps in service to achieve daily year-round service to EGE from Dallas/Ft. Worth. Spring 2020 service was cancelled due to COVID and fall service is scheduled and loaded. o We anticipate maintaining support for the year-round service in 2021 • EGE Air Alliance, in partnership with Volaire Aviation (air service consultant retained by Eagle County Regional Airport), is pursuing new carriers and new markets to the Eagle County Regional Airport to supplement and support our air service development goals. For example, we met with Southwest Airlines in January and continue to develop relations with airline partners such as Alaska. o We hope to add new service from a new market and/or a new airline partner for the winter 2021-22 season If any of the event/program takes place outside of the Town of Vail, please explain where the event will take place and why. Eagle County Regional Airport, with visitors and second homeowners primarily utilizing services in Vail and Beaver Creek. EVENT/PROGRAM INFORMATION Brand Fit: How will your event or program support the mission and vision of the Vail Town Council? Air service benefits the local community and supports our tourism economy. Brand Fit: How will your event or program support the Vail brand identity? Ease of access to Vail is increasingly important as guests indicate that their likelihood to visit decreases significantly if they have to fly to Denver. Community Enrichment: How will your event/program attract target markets of both visitors and community members? Air service at the Eagle County Regional Airport benefits the local community through convenience, and benefits our tourism and second homeowner community from a competitive standpoint. Growth Potential: How will the event/program deliver fresh content? (Fresh content means new programming, entertainers, adding additional days and activities.) Year-round air service to Dallas provides options for locals and visitors; new airline partners and new markets provide opportunity to grow our market share. Growth Potential: How will the event/program promote an atmosphere of vitality, fun and celebration? Increased access for visitors creates increased economic vitality to our resort communities. Potential: How will the event or program enhance Leadership Skills: locally, nationally and internationally? Air service development does not directly benefit leadership skills. Community Enrichment: What is the lasting community involvement opportunity and/or lasting community benefit of the event or program? The primary benefit is the economic benefit of the airport and visitors who stay longer and spend more. How will the event or program leverage media and attract donor and sponsorship support? The EGE Air Alliance is funded by both public and private partners throughout the valley. Please upload course syllabus, class descriptions or program details. 2021 funding request Vail.pdf BUDGET Using the provided budget template, provide a detailed estimated event/program budget, including anticipated revenues and expenses. Are your books audited? No Describe how you will use the funds requested? To attract new airline partners and new markets to fly into the Eagle County Airport. November 3, 2020 - Page 257 of 389 Please upload event/program/organization budget. EGE Air 2020 Budget (as of June 29) UPDATED FORECAST.xlsx Who currently funds the event/program? A variety of public (Eagle County, Beaver Creek, Avon, Gypsum, Eagle) and private partners Who currently funds your organization? A variety of public and private partners What percentage % of the total event budget is being requested to fund? 18 If the event/program is not funded at full request, how will the event change with a lower funding allocation? We will work within the allotted budget; lower budget from partners will limit the number of new flight opportunities we have in the future. Should the Council decide not to support this event/program at all, will it still occur? Yes Do you intend to host the event or program in Vail beyond 2021? Yes Do you anticipate requesting funding from the CSE for 2021? No Audience: Who is your audience? (You may choose more than one.) First time visitors, Returning guests, Primary and Second Homeowners, Local residents SPONSORSHIPS & PARTNERSHIPS 1. What is the dollar $ amount of sponsorships and/or partnerships from other sources reflected in the event/program budget? $370,000 1a. What is the dollar $ amount of in-kind services or items provided from sponsors or partners? $0 2. Please list your confirmed sponsors or partners. Eagle County, Town of Avon, Beaver Creek Resort Company, Town of Eagle, Town of Gypsum, Vail Valley Partnership, and numerous private businesses. 3. Please explain the potential for additional sponsorships or partners. We continue to pursue new private partners as EGE Air Alliance supporters. ADDITIONAL INFORMATION Are there any other things you'd like to share with Council and staff that are not included in the application? REQUIRED ATTACHMENTS Organization rosters naming all officers, board of directors and respective positions as relevant EGE Air Alliance Board of Directors (Proposed Terms).xlsx If you received Council funding for 2020, please upload a document recapping the use of prior year Council funds OPTIONAL ATTACHMENTS List any URLs where additional information can be found, including photos, videos or other content relevant to your application. Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding November 3, 2020 - Page 258 of 389 Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding We encourage questions about the Council application to be sent via email to Carlie Smith - csmith@vailgov.com. Phone calls for further discussion can be scheduled over email as well. --->The "Save Draft" button below allows you to save your application and come back to work on it again. --->The "Save" button is for when your application is complete and ready to submit. ---> Your application has not been formally submitted until you navigate to the Menu page and click "Submit Request". You will receive a confirmation email once your application has been submitted.<--- Number Linked Users cromer@visitvailvalley.com Submission Date 08/28/2020 Submission Date 08/28/2020 Submission Date 08/28/2020 2021 Annual Contribution: File Attachments If applicable, please attach current State Department of Revenue Certificate with this application. 20131112530.pdf Please upload course syllabus, class descriptions or program details. 2021 funding request Vail.pdf Please upload event/program/organization budget. EGE Air 2020 Budget (as of June 29) UPDATED FORECAST.xlsx Organization rosters naming all officers, board of directors and respective positions as relevant EGE Air Alliance Board of Directors (Proposed Terms).xlsx November 3, 2020 - Page 259 of 389 2021 Annual Contribution: High Five Access Media J.K. Perry Town of Vail 2021 Annual Council Contribution Request CONTRIBUTION POLICY All contribution requests received by the Town of Vail will be processed in the following manner: A. All requests must be submitted electronically. Incomplete applications and supplemental information will not be accepted. THE TOWN COUNCIL WILL ONLY BE GIVEN YOUR COMPLETED APPLICATION FORMS. NO SUPPLEMENTAL INFORMATION WILL BE GIVEN TO THE TOWN COUNCIL. B. All applications for annual funding shall be completed and submitted by September 30th by 5:00 P.M. C. The Town Council will evaluate the various proposals based on their direct benefit to the entire community of Vail, fulfillment of the Town’s mission, and how this contribution will affect our resort community’s future health. The Town Council’s mission statement reads: In order to be the premier international mountain resort community, we’re committed to growing a vibrant, diverse economy and community, providing our citizens and guests with exceptional services and an abundance of recreational, cultural and educational opportunities. DISCLOSURE TO ALL APPLICANTS: 1. No money will be disbursed until March 1st, 2021. 2. Because of uncertainty of revenue estimates, please note the following possibilities: a) Contribution funding may be reduced based on 2021 revenues. b) The Town of Vail may choose to disburse funding in quarterly installments throughout 2021. Special event funding will follow the CSE’s guideline of payment in thirds pending completion of CSE and Town of Vail permitting requirements. 3. Notification of awards will be sent after the Council approves the final budget in December. GENERAL INSTRUCTIONS: All applications must be submitted by September 30th by 5:00 P.M. Any application received after that date will not be considered. Please complete all fields in this application. No hard copies are accepted. Email contact jk@highfivemedia.org What is the name of your organization? High Five Access Media What category of funding are you applying for? (See definitions at www.vailgov.com/departments/finance/grant- process) Services Type of Funding Requested Cash Funding Only Amount of Cash Contribution Requested $112,000 What is the name of your program? Community Access Media Is this a new event or program? No How much funding did you receive from the Town of Vail for 2020? (Please include total funding you received from the CSE and Town Council) $103,000 Will you also apply for 2021 funding from the CSE? No November 3, 2020 - Page 260 of 389 Name of person completing the application J.K. Perry Title of person completing the application Executive Director Provide name of person or entity to whom the funding check will be cut. High Five Access Media Mailing Address Street PO Box 5600 City Avon State Colorado Zip Code 81620 Telephone number 970-949-5657 Email address jk@highfivemedia.org Event/program and/or organization website highfivemedia.org Number of years organization has been in business 37 Organization's Mission Statement Our mission is to empower the local community, through media education and technology, to become civically engaged, express ideas, and advocate for causes. Organization's Tax Status Non-Profit (501C-3) If applicable, please attach current State Department of Revenue Certificate with this application. SOSCertStanding2020.pdf EVENT/PROGRAM DESCRIPTION Is this a new or existing event/program in Vail? Existing How many years has the event or program been produced in Vail? 37 How does your request support item 1C of the Contribution Policy (See above) High Five Access Media provides quality coverage, as well as television, internet and over-the-top (OTT) distribution of council meetings so residents and guests may become civically engaged in local government and issues affecting our community. We also offer residents, students, nonprofits and government representatives media education, free equipment to checkout, and free channel (and internet) time, thus creating a vibrant and diverse opportunity for expression of speech on topics important to the community. We strive to create an access center commensurate with the high standards of the Town of Vail. Please describe the location(s) of the event or program in previous years. High Five Access Media is located in Avon. We provide residents of Vail program and education opportunities. November 3, 2020 - Page 261 of 389 Please provide a detailed description of the event/program and its activities. High Five Access Media offers several programs specific to the town of Vail that are funded through franchise fees provided by Comcast in return for using public rights-of-way: Coverage of Vail Town Council. Meetings are shown live and replayed on local cable (Comcast) Channel 5 and on the internet at highfivemedia.org. Video is subsequently available on demand at the HFAM website. Live and on demand video also is available on Roku and Apple TV. This program requires funding for an operator, editing, cloud video distribution, related production equipment, and operation of the channel. Community media access. HFAM conducts free basic video production workshops to Vail residents, nonprofits, and government representatives. Once participants complete a workshop, they may check out equipment at no cost to create video that exercises their right to free speech and is shared on a hyperlocal level with neighbors and guests on cable television and the internet. This program requires funding for both teachers, equipment for checkout, and operation of the channel. Summer Youth Camp. HFAM holds a week-long, media-making camp for students ages 14 to 18. The goal is for youth to create media that gives voice to their viewpoints on issues that affect the community. The culmination of the camp includes a final video project on an issue decided upon and produced by students. Coverage of Vail America Days Parade. HFAM provides live coverage on cable and highfivemedia.org of the parade from Lionshead. We also offer volunteer opportunities to community producers to get involved in the production. In addition, High Five provides low-cost video production services to area nonprofits, so they might create videos that advocate for their cause. If any of the event/program takes place outside of the Town of Vail, please explain where the event will take place and why. High Five Access Media is located in Avon. We produce video throughout the county, including Vail. We plan to partner with other entities in the coming years to offer our video production workshops at satellite locations in Vail and Avon, such as libraries and other public spaces. EVENT/PROGRAM INFORMATION Brand Fit: How will your event or program support the mission and vision of the Vail Town Council? Please see above "How does your request support item 1C of the Contribution Policy?" Brand Fit: How will your event or program support the Vail brand identity? Please see above "How does your request support item 1C of the Contribution Policy?" Community Enrichment: How will your event/program attract target markets of both visitors and community members? High Five Access Media serves residents and guests with coverage of Town of Vail government meetings, and residents, students and nonprofits with access to media training, equipment, and cable access. Indirectly, this allows nonprofits that serve a larger market to leverage their message among residents and guests. Growth Potential: How will the event/program deliver fresh content? (Fresh content means new programming, entertainers, adding additional days and activities.) High Five is exploring a move to the valley floor near a bus route to better serve folks without vehicles. A location in town would also allow us to be publicly visible and within close proximity of capturing town-related content. This would require partnership with another entity, as the cost of being located on the valley floor is out of our grasp. We also are in the process of expanding existing programs and offering new opportunities. These include a permanent youth program, satellite workshops throughout Vail and Avon, creating new workshops such as advanced camera operation, civic engagement and activism, TV studio production, and more. We have started to offer expanded coverage of community events aided by volunteer community producers, such as Vail America Days Parade, concerts, lectures and more. We also hope to expand coverage to show on additional social media platforms, such as Youtube Live and Facebook Live. This might include council meetings and other town meetings and events. High Five Access Media intends to roll out a new, more user-friendly and user-driven website in 2020 or 2021. November 3, 2020 - Page 262 of 389 Growth Potential: How will the event/program promote an atmosphere of vitality, fun and celebration? High Five Access Media provides an opportunity for residents to make their community strong by sharing their voice, ideas and passions with their neighbors in the hopes of creating a dynamic dialogue on the issues and values of our mountain community. Potential: How will the event or program enhance Leadership Skills: locally, nationally and internationally? One of our goals as an access station is to o Community Enrichment: What is the lasting community involvement opportunity and/or lasting community benefit of the event or program? Our vision is to empower all residents to express their right to free speech via media on a focused, hyper local platform. This levels the playing field so all voices may be heard and effect change that reflects their values. How will the event or program leverage media and attract donor and sponsorship support? Local media is what we do. We showcase our programs on cable, the internet and on emerging platforms. In the coming years, one of our goals at High Five is to prove to the community our value as a neighbor through expanded opportunities and coverage that allows us to garner resources through fundraising and underwriting. Please upload course syllabus, class descriptions or program details. HFAM-Brochure.pdf BUDGET Using the provided budget template, provide a detailed estimated event/program budget, including anticipated revenues and expenses. Are your books audited? Yes Describe how you will use the funds requested? Franchise fees passed along from Comcast subscribers fund equipment purchases and production of council meetings; free access for Vail residents to membership, basic media education, video production equipment and and cable and internet distribution of video. Funds also are used to purchase capital equipment or pay for ongoing costs for cablecast and webcast of programming to Comcast subscribers and and internet users, and support of all High Five Access Media programs, in-house productions, and more. Please upload event/program/organization budget. Budget2020.pdf Who currently funds the event/program? See below. Who currently funds your organization? The towns of Vail and Avon provide the bulk of contributions, although earned revenue through production services has become a greater percentage of our funding over the years. A small part of our budget is derived from membership fees, donations and underwriting. What percentage % of the total event budget is being requested to fund? 45 If the event/program is not funded at full request, how will the event change with a lower funding allocation? Our ability to expand service to the community, at this crucial point of our organization, would be limited. Should the Council decide not to support this event/program at all, will it still occur? Yes Do you intend to host the event or program in Vail beyond 2021? Yes Do you anticipate requesting funding from the CSE for 2021? No Audience: Who is your audience? (You may choose more than one.) Primary and Second Homeowners, Local residents November 3, 2020 - Page 263 of 389 SPONSORSHIPS & PARTNERSHIPS 1. What is the dollar $ amount of sponsorships and/or partnerships from other sources reflected in the event/program budget? $130,000 1a. What is the dollar $ amount of in-kind services or items provided from sponsors or partners? $0 2. Please list your confirmed sponsors or partners. Towns of Avon and Minturn, Vail Recreation District, Community of Eagle Vail, Eagle County Schools, and several local nonprofits. 3. Please explain the potential for additional sponsorships or partners. As outlined above, one of our goals at High Five is to prove to the community our value as a neighbor through expanded education and volunteer opportunities, and coverage that allows us to garner resources through fundraising and underwriting. ADDITIONAL INFORMATION Are there any other things you'd like to share with Council and staff that are not included in the application? Thank you for your support of community access media for nearly four decades! We look forward to the future. REQUIRED ATTACHMENTS Organization rosters naming all officers, board of directors and respective positions as relevant HFAM_BOD.docx If you received Council funding for 2020, please upload a document recapping the use of prior year Council funds TOV_FundingRecap2020.pdf OPTIONAL ATTACHMENTS List any URLs where additional information can be found, including photos, videos or other content relevant to your application. https://www.highfivemedia.org/town-vail Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding We encourage questions about the Council application to be sent via email to Carlie Smith - csmith@vailgov.com. Phone calls for further discussion can be scheduled over email as well. --->The "Save Draft" button below allows you to save your application and come back to work on it again. --->The "Save" button is for when your application is complete and ready to submit. ---> Your application has not been formally submitted until you navigate to the Menu page and click "Submit Request". You will receive a confirmation email once your application has been submitted.<--- Number Linked Users info@highfivemedia.org November 3, 2020 - Page 264 of 389 Submission Date 09/15/2020 Submission Date 09/15/2020 Submission Date 09/15/2020 2021 Annual Contribution: File Attachments If applicable, please attach current State Department of Revenue Certificate with this application. SOSCertStanding2020.pdf Please upload course syllabus, class descriptions or program details. HFAM-Brochure.pdf Please upload event/program/organization budget. Budget2020.pdf Organization rosters naming all officers, board of directors and respective positions as relevant HFAM_BOD.docx If you received Council funding for 2020, please upload a document recapping the use of prior year Council funds TOV_FundingRecap2020.pdf November 3, 2020 - Page 265 of 389 2021 Annual Contribution: Eagle Valley Land Trust Nancy Glass Town of Vail 2021 Annual Council Contribution Request CONTRIBUTION POLICY All contribution requests received by the Town of Vail will be processed in the following manner: A. All requests must be submitted electronically. Incomplete applications and supplemental information will not be accepted. THE TOWN COUNCIL WILL ONLY BE GIVEN YOUR COMPLETED APPLICATION FORMS. NO SUPPLEMENTAL INFORMATION WILL BE GIVEN TO THE TOWN COUNCIL. B. All applications for annual funding shall be completed and submitted by September 30th by 5:00 P.M. C. The Town Council will evaluate the various proposals based on their direct benefit to the entire community of Vail, fulfillment of the Town’s mission, and how this contribution will affect our resort community’s future health. The Town Council’s mission statement reads: In order to be the premier international mountain resort community, we’re committed to growing a vibrant, diverse economy and community, providing our citizens and guests with exceptional services and an abundance of recreational, cultural and educational opportunities. DISCLOSURE TO ALL APPLICANTS: 1. No money will be disbursed until March 1st, 2021. 2. Because of uncertainty of revenue estimates, please note the following possibilities: a) Contribution funding may be reduced based on 2021 revenues. b) The Town of Vail may choose to disburse funding in quarterly installments throughout 2021. Special event funding will follow the CSE’s guideline of payment in thirds pending completion of CSE and Town of Vail permitting requirements. 3. Notification of awards will be sent after the Council approves the final budget in December. GENERAL INSTRUCTIONS: All applications must be submitted by September 30th by 5:00 P.M. Any application received after that date will not be considered. Please complete all fields in this application. No hard copies are accepted. Email contact nglass@evlt.org What is the name of your organization? Eagle Valley Land Trust What category of funding are you applying for? (See definitions at www.vailgov.com/departments/finance/grant- process) Services Type of Funding Requested Cash Funding Only Amount of Cash Contribution Requested $7,500 What is the name of your program? Eagle Valley Land Trust Programming Services to Town of Vail and its Residents and Guests Is this a new event or program? No How much funding did you receive from the Town of Vail for 2020? (Please include total funding you received from the CSE and Town Council) $5,000 Will you also apply for 2021 funding from the CSE? No November 3, 2020 - Page 266 of 389 Name of person completing the application Nancy Glass Title of person completing the application Stewardship Manager Provide name of person or entity to whom the funding check will be cut. Eagle Valley Land Trust Mailing Address Street PO Box 3016 City Edwards State Colorado Zip Code 81632 Telephone number 8503841527 Email address nglass@evlt.org Event/program and/or organization website www.evlt.org Number of years organization has been in business 39 Organization's Mission Statement Eagle Valley Land Trust protects forever the lands we love, to preserve our heritage, scenic beauty, recreational opportunities, and wildlife habitats, and to build a permanent legacy for future generations. Organization's Tax Status Non-Profit (501C-3) If applicable, please attach current State Department of Revenue Certificate with this application. 05_EVLT 501c3 Determination Letter.pdf EVENT/PROGRAM DESCRIPTION Is this a new or existing event/program in Vail? Existing How many years has the event or program been produced in Vail? 39 November 3, 2020 - Page 267 of 389 How does your request support item 1C of the Contribution Policy (See above) EVLT’s programs and services leverage the lands EVLT has helped the town conserve to provide a broad spectrum of benefits to the entire community of Vail. The Ptarmigan and Buffehr Creek parcels preserve public access to the Vail Hiking Trail and North Trails, respectively. East Vail Waterfall conserves riparian wildlife habitat and access to an iconic landmark and ice-climbing route in the Town of Vail. Meadow Creek and Potato Patch preserve important wildlife habitat and wildlife corridors. The land EVLT has helped to conserve is a vital part of the town’s infrastructure. Indeed, the Town of Vail has recently recognized this in its mission statement update by adding “…and preserve our surrounding natural environment.” Supporting EVLT’s programs described herein will support the benefits such open space infrastructure provides to the town’s residents, visitors, and wildlife and will support the maintenance and growth of this infrastructure itself over time. EVLT’s programs services, mission, staff, and board directly support the Town’s mission and help maintain its branding. Our work contributes to the community’s reputation as the premier international mountain resort community by actively promoting the town’s sustainable growth and supporting its vibrant, diverse economy and community. All citizens’ and guests’ experience of the Town of Vail is elevated because of EVLT’s direct and ongoing contributions that have resulted in, and will protect, an abundance of recreational, cultural and educational opportunities. Additionally, support of EVLT is responsive to the balanced approach to sustainability contained in the Town of Vail Action Plan goals. These goals call upon the council to “preserve our natural environment,….develop environmental programs that respect and preserve our natural environment, open spaces, and wildlife habitat” and “[collaborate] with community partners to develop programs and goals.” EVLT is the only nonprofit whose program services are dedicated to preserving the surrounding natural environment and wildlife habitat in the region. We hope the town will support the continuation and potential growth of such program services in the Town of Vail by joining the several other local communities that already provide EVLT funding for similar program services. Please describe the location(s) of the event or program in previous years. While some program services described herein relate specifically to East Vail Waterfall, Buffehr Creek, Ptarmigan, and Meadow Creek and Potato Patch, EVLT provides broader program services to other local municipalities that provide funding to EVLT. November 3, 2020 - Page 268 of 389 Please provide a detailed description of the event/program and its activities. EVLT provides services to the town through a variety of its programs. All these program services increase the town’s capacity to provide a healthy environment, economy, and community for all of its residents visitors. OUTREACH Programming: EVLT’s outreach program services include its Community Land Connection (CLC) and Future Conservationists (FC) programs. These programs provide environmental conservation education to adults and youth, including guided hikes, restoration/wildlife habitat enhancement projects, and youth-focused curriculum. This year we partnered with the Betty Ford Alpine Gardens to lead two Harrington's penstemon hikes. In the past, CLC programs have taken place on town properties including the Meadow Creek Open Space and East Vail Waterfall Open Space in collaboration with town staff. This year our programming was reduced due to the public health guidelines. The CLC program consists of free guided hikes on publicly accessible conserved land. We work to partner with other non-profits and government agencies to highlight conservation efforts taking place in each community with whom we partner. The collaborative nature of this program increases awareness of ongoing conservation work throughout our community, highlighting our partners, while connecting people to local conserved open space. This series could take place on East Vail Waterfall, Buffehr Creek, Ptarmigan and/or the Meadow Creek conservation easements. Generally, the EVLT staff organizes the event and develops outreach and marketing materials to promote the event and highlight our partners. With town support, EVLT will be able to continue to plan and execute CLC programming for residents and guests of the town. The town’s contributions to preserving the natural environment would be highlighted to attendees and the town would continue to be invited to be a featured partner in each event. FC is a program focused on partnering with local youth-serving organizations to connect youth to conserved land. We work with Walking Mountains Science Center, The Cycle Effect, Bright Future Foundation Buddy Mentors, and SOS Outreach and are looking to build additional relationships. EVLT staff meets with youth in the field on conservation easements and leads an engaging activity, focusing on the importance of preserving our natural environment. With town support, this program could be expanded to include more town organizations and properties. These programs promote the town’s environmental sustainability and Comprehensive Open Lands Plan goals, serving more members of the Vail community than could be provided by the town alone. Each program can serve up to 20 Vail residents and guests. With support of the town, EVLT can continue to partner with the town and leverage conserved properties to provide CLC and FC programming annually, connecting residents of Vail to their local conserved public land and recognize the town’s efforts to preserve the natural environment of the town. LAND PROTECTION Programming: EVLT’s land protection programming directly serves the Town of Vail by diligently and collaboratively seeking out and facilitating land conservation projects and holding conservation easements, where appropriate, on such properties. Without the land trust, the town would not otherwise own several parcels that promote the town’s mission to protect the natural environment and an abundance of recreational, cultural and educational opportunities. In addition, EVLT works with private property owners within the town to conserve important parcels of open space such as a privately-owned conserved parcel in Potato Patch. These properties provide recreational access and protect scenic open space and important wildlife habitat and wildlife corridors. The Town of Vail’s support will allow EVLT to maintain these program services and extend these benefits to more land in and around the town. For example, EVLT could continue to support town efforts to conserve additional open space priorities identified in the town’s Comprehensive Open Lands Plan. STEWARDSHIP Programming: EVLT must dedicate significant staff time to fulfilling its annual obligation to monitor all conserved properties, ensuring the recreational access, scenic open space, and important wildlife habitat and wildlife corridors are protected in perpetuity. Specifically, EVLT visits all conserved lands annually to inspect the condition of its plants/weeds, trails, riparian and wildlife habitat and much more. Extensive data is recorded and archived at each visit. Further, the visit helps us maintain strong relationships with landowners who are land conservation’s best advocates. EVLT stewardship programming staff provide a consistent resource to help the town with any issues discovered. EVLT consults with town staff and the council regarding open space conservation and stewardship issues upon request, providing support that the town would not otherwise have. With support from the town, EVLT’s stewardship programming will remain a robust resource for the Town of Vail, which will have a positive effect on land conservation and wildlife habitat for the entire community and its visitors. If any of the event/program takes place outside of the Town of Vail, please explain where the event will take place and why. This is an application for funding of program services that have benefited the Town of Vail and that take place on a county-wide basis as organizational capacity permits. EVLT is requesting funding from the Town of Vail for the program services described herein that directly serve the Town of Vail. EVLT has conservation easements on 36 properties throughout the county, we are required to monitor each property annually. We receive support from other municipalities and funders as noted herein to provide these program services. EVENT/PROGRAM INFORMATION November 3, 2020 - Page 269 of 389 Brand Fit: How will your event or program support the mission and vision of the Vail Town Council? EVLT’s program services described herein protect the town’s future health by promoting sustainable growth while supporting its vibrant, diverse economy and community. EVLT’s programs preserve the town’s natural environment, which in turn drive the Town of Vail’s recreation-based economy, making the Town of Vail the premier international mountain resort community. All citizens and guests experience of this exceptional place is enhanced because of EVLT’s direct and ongoing contributions that have resulted in, and will protect, an abundance of recreational, cultural and educational opportunities. Brand Fit: How will your event or program support the Vail brand identity? The Town of Vail’s world-class natural resources, scenic vistas, open spaces, and recreational opportunities are the foundation of the town’s economy and brand identity. EVLT’s program services protect these values and are directly in line with Vail’s brand. EVLT is the only nonprofit dedicated primarily to preserving the region’s natural environment. Our program services ensure the long-term viability of the Town of Vail brand. Community Enrichment: How will your event/program attract target markets of both visitors and community members? EVLT utilizes print and social media to highlight our programs and services and the preservation of the natural environment in the Town of Vail in our outreach to visitors and community members. Additionally, we utilize targeted mailing and emails to invite visitors and community members to participate in our programs. Community Land Connection Series events attract repeat participants, visitors and community members. For Future Conservationist programs, we partner with other youth-focused organizations that attract target markets of both visitors and community members. EVLT works in collaboration with Town of Vail staff to promote all of its program services. Growth Potential: How will the event/program deliver fresh content? (Fresh content means new programming, entertainers, adding additional days and activities.) EVLT would continue to support town efforts to protect existing open space and to conserve additional open space priorities identified in the town’s Comprehensive Open Lands Plan. EVLT would continue to pursue the preservation of other properties in and around the town that protect important wildlife habitat like Battle Mountain and the East Vail property (or a portion thereof). EVLT staff develops curriculum for Community Land Connection Series events and Future Conservationists programs. We utilize best practices to update our curriculum based on the interests of participants. We partner with diverse organizations to deliver fresh content. We will coordinate with the Town of Vail about delivering information to highlight the town’s efforts Growth Potential: How will the event/program promote an atmosphere of vitality, fun and celebration? EVLT’s land protection efforts create an atmosphere of vitality through new open space which is reason for community celebration. Community Land Connection Series events promote an atmosphere of vitality, fun and celebration by incorporating interesting partnerships and information about local flora and fauna. Future Conservationists programs promote an atmosphere of vitality, fun and celebration by fostering creative play outside in nature for children. Potential: How will the event or program enhance Leadership Skills: locally, nationally and internationally? EVLT programming enhances Leadership Skills locally by engaging local leaders in the Town of Vail in the conservation of local open spaces. EVLT is a national leader in the Land Trust community, as one of the first Land Trusts to be accredited by the national Land Trust Alliance. This program enhances the Town of Vail’s international leadership by helping it achieve world-class natural resource stewardship initiatives. Community Enrichment: What is the lasting community involvement opportunity and/or lasting community benefit of the event or program? EVLT programs build lasting community involvement opportunities and benefit by ensuring that East Vail Waterfall, Buffehr Creek, Ptarmigan, Meadow Creek and Potato Patch parcels will be conserved forever for the benefit of this and future generations of Vail residents and guests. From community hikes to volunteer restoration projects, these properties and additional conserved properties will continue to provide opportunities in perpetuity. EVLT Outreach programs build community and appreciation for open space in the Town of Vail. These programs connect people to each other and to their local conserved lands. The lasting community involvement opportunity and benefit is that participants will be connected to their local open spaces and therefore more likely to protect them. How will the event or program leverage media and attract donor and sponsorship support? EVLT has a robust social media, outreach, and local media program targeted at engaging locals and guests with our local protected open spaces, which has repeatedly demonstrated success in galvanizing donors and corporate sponsors. EVLT’s events are enthusiastically supported by all sizes of local, statewide, and national businesses. EVLT’s land protection, stewardship, and outreach programs are well documented and marketed through social media, newsletters, the Vail Daily, and a variety of other mediums. With the town’s support, these resources can be maintained and enhanced, showcasing the town’s efforts to deliver upon the town’s mission. November 3, 2020 - Page 270 of 389 Please upload course syllabus, class descriptions or program details. Too Close for Comfort Curriculum.pdf BUDGET Using the provided budget template, provide a detailed estimated event/program budget, including anticipated revenues and expenses. Are your books audited? Yes Describe how you will use the funds requested? EVLT requests $7,500 to support our program services to the community. a. $1,000 will be used in marketing our program services, showcasing the Town of Vail b. $3,500 will be used for the preparation and execution of outreach programming that promote sustainability goals and mission of the town and that may include CLC and FC programming and volunteer projects. c. $3,000 will be used pursue conservation projects collaboratively with the town and maintain a robust stewardship program that protect the Town of Vail’s brand. New conservation projects could include projects like the permanent protection of Battle Mountain, the East Vail property (or a portion thereof) or, those contained in the Comprehensive Open Lands Plan. Please upload event/program/organization budget. EVLT Program Services Budget 2021.pdf Who currently funds the event/program? EVLT makes the same request of the Town of Gypsum and has received $7,500 per year in recent years. Gypsum has 2 conservation easements within the town boundaries. Similarly, EVLT has recently received $5,000 per year from the Town of Eagle, which has 5 conservation easements within the town boundaries. The remainder of EVLT’s program services are funded as noted below. Who currently funds your organization? EVLT funding is provided by individual donors as well as by corporate and foundation grants and donations. What percentage % of the total event budget is being requested to fund? 2 If the event/program is not funded at full request, how will the event change with a lower funding allocation? I was not able to enter the percentage of the total event budget being requested...EVLT is asking the Town of Vail to fund approximately 2% of its county-wide budget for the program services described. With rising costs and increased demands for our program services throughout our service area, EVLT needs the Town’s support to provide these program services to the town. With the support of a Town of Vail Community Grant, EVLT will be able to continue and potentially expand our program services to and support of the Town of Vail in the future. Without such support, the program services described herein will decline. At a minimum, EVLT will continue to fulfill its legal obligation to monitor EVLT’s conserved properties within the Town of Vail. Should the Council decide not to support this event/program at all, will it still occur? No Do you intend to host the event or program in Vail beyond 2021? Yes Do you anticipate requesting funding from the CSE for 2021? No Audience: Who is your audience? (You may choose more than one.) First time visitors, Returning guests, Primary and Second Homeowners, Local residents SPONSORSHIPS & PARTNERSHIPS 1. What is the dollar $ amount of sponsorships and/or partnerships from other sources reflected in the event/program budget? $25,000 November 3, 2020 - Page 271 of 389 1a. What is the dollar $ amount of in-kind services or items provided from sponsors or partners? $20,000 2. Please list your confirmed sponsors or partners. Town of Gypsum, Town of Eagle, Town of Avon, WMSC, The Cycle Effect, Betty Ford Alpine Gardens, Bright Futures, Eagle Valley Outdoor Movement, Alpine Bank, Colorado Parks and Wildlife, Vail Resorts Epic Promise, Eagle County, Great Outdoors Colorado 3. Please explain the potential for additional sponsorships or partners. EVLT continually strives to create new partnerships and foster new sponsorships. There are sponsorship opportunities available for specific projects, programs, and events as well as partnership opportunities that can help enhance programming, reach new audiences, and help create conservation impact. ADDITIONAL INFORMATION Are there any other things you'd like to share with Council and staff that are not included in the application? No REQUIRED ATTACHMENTS Organization rosters naming all officers, board of directors and respective positions as relevant Organization Board and Staff List.pdf If you received Council funding for 2020, please upload a document recapping the use of prior year Council funds OPTIONAL ATTACHMENTS List any URLs where additional information can be found, including photos, videos or other content relevant to your application. Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding We encourage questions about the Council application to be sent via email to Carlie Smith - csmith@vailgov.com. Phone calls for further discussion can be scheduled over email as well. --->The "Save Draft" button below allows you to save your application and come back to work on it again. --->The "Save" button is for when your application is complete and ready to submit. ---> Your application has not been formally submitted until you navigate to the Menu page and click "Submit Request". You will receive a confirmation email once your application has been submitted.<--- Number Linked Users nglass@evlt.org Submission Date November 3, 2020 - Page 272 of 389 Submission Date Submission Date 09/28/2020 2021 Annual Contribution: File Attachments If applicable, please attach current State Department of Revenue Certificate with this application. 05_EVLT 501c3 Determination Letter.pdf Please upload course syllabus, class descriptions or program details. Too Close for Comfort Curriculum.pdf Please upload event/program/organization budget. EVLT Program Services Budget 2021.pdf Organization rosters naming all officers, board of directors and respective positions as relevant Organization Board and Staff List.pdf November 3, 2020 - Page 273 of 389 November 3, 2020 - Page 274 of 389 2021 Annual Contribution: Eagle Valley Child Care Association Holly S Hickson Town of Vail 2021 Annual Council Contribution Request CONTRIBUTION POLICY All contribution requests received by the Town of Vail will be processed in the following manner: A. All requests must be submitted electronically. Incomplete applications and supplemental information will not be accepted. THE TOWN COUNCIL WILL ONLY BE GIVEN YOUR COMPLETED APPLICATION FORMS. NO SUPPLEMENTAL INFORMATION WILL BE GIVEN TO THE TOWN COUNCIL. B. All applications for annual funding shall be completed and submitted by September 30th by 5:00 P.M. C. The Town Council will evaluate the various proposals based on their direct benefit to the entire community of Vail, fulfillment of the Town’s mission, and how this contribution will affect our resort community’s future health. The Town Council’s mission statement reads: In order to be the premier international mountain resort community, we’re committed to growing a vibrant, diverse economy and community, providing our citizens and guests with exceptional services and an abundance of recreational, cultural and educational opportunities. DISCLOSURE TO ALL APPLICANTS: 1. No money will be disbursed until March 1st, 2021. 2. Because of uncertainty of revenue estimates, please note the following possibilities: a) Contribution funding may be reduced based on 2021 revenues. b) The Town of Vail may choose to disburse funding in quarterly installments throughout 2021. Special event funding will follow the CSE’s guideline of payment in thirds pending completion of CSE and Town of Vail permitting requirements. 3. Notification of awards will be sent after the Council approves the final budget in December. GENERAL INSTRUCTIONS: All applications must be submitted by September 30th by 5:00 P.M. Any application received after that date will not be considered. Please complete all fields in this application. No hard copies are accepted. Email contact hhickson@eaglevalleychildcare.org What is the name of your organization? Eagle Valley Child Care Association What category of funding are you applying for? (See definitions at www.vailgov.com/departments/finance/grant- process) Services Type of Funding Requested Cash Funding Only Amount of Cash Contribution Requested $60,000 What is the name of your program? Vail Child Care and Miler Ranch Child Care Centers Is this a new event or program? No How much funding did you receive from the Town of Vail for 2020? (Please include total funding you received from the CSE and Town Council) $55,000 Will you also apply for 2021 funding from the CSE? No November 3, 2020 - Page 275 of 389 Name of person completing the application Holly S Hickson Title of person completing the application Executive Director Provide name of person or entity to whom the funding check will be cut. PO Box 1700 Mailing Address Street PO Box 1700 City Vail State Colorado Zip Code 81658 Telephone number 9709262501 Email address hhickson@eaglevalleychildcare.org Event/program and/or organization website http://www.eaglevalleychildcare.org Number of years organization has been in business 20 Organization's Mission Statement The Eagle Valley Child Care Association aims to provide high quality early learning programs to the children of Eagle County by: Providing a developmentally appropriate, discovery based learning environment that meets the needs of every child’s healthy cognitive, language, motor, social and emotional development Providing supportive parenting guidance to every family enrolled in our programs Providing the business community with a way to assure quality care for their employees through our Business Partner program Organization's Tax Status Not-for-Profit (501C-6) If applicable, please attach current State Department of Revenue Certificate with this application. EVENT/PROGRAM DESCRIPTION Is this a new or existing event/program in Vail? Existing How many years has the event or program been produced in Vail? 20 How does your request support item 1C of the Contribution Policy (See above) The Eagle Valley Child Care Association aims to provide high quality early learning programs to the children of Eagle County by: Providing a developmentally appropriate, discovery based learning environment that meets the needs of every child’s healthy cognitive, language, motor, social and emotional development Providing supportive parenting guidance to every family enrolled in our programs Providing the business community with a way to assure quality care for their employees through our Business Partner program November 3, 2020 - Page 276 of 389 Please describe the location(s) of the event or program in previous years. Vail Child Care Center 2109 Zermatt Lane Vail CO 81658 Miller Ranch Child Care Center 0025 Mill Loft Street Edwards CO 81632 Please provide a detailed description of the event/program and its activities. We provide high quality early care and education for Town of Vail Employees and Vail Valley families for children from eight weeks up to five years eleven months of age. Our program has three licensed classrooms in Vail and an additional six licensed classrooms in Edwards serving 114 families between our two schools. We are currently the only licensed child care providing early care and education services for children under 12 months of age in the Town of Vail. If any of the event/program takes place outside of the Town of Vail, please explain where the event will take place and why. We opened our second school in Edwards CO due to a high demand for care and a lack of available space in Vail. EVENT/PROGRAM INFORMATION Brand Fit: How will your event or program support the mission and vision of the Vail Town Council? Eagle Valley Child Care Association is positioned to support the Town of Vail's mission to provide citizens with exceptional services and educational opportunities. Vail prides itself in providing the infrastructure to both residents of Vail and families that are employed within the town of Vail. Early childhood services are a necessary infrastructure component to attract families to the area. Eagle Valley Child Care Association sites are rated by Colorado Shines as 4 diamond sites demonstrating our commitment to quality. Vail Child Care Center provides the only infant center care in the town of Vail ensuring that Vail is offering a range of early childhood services for local families. Brand Fit: How will your event or program support the Vail brand identity? Vail is committed to being a premier resort community. The high quality early childhood services provided by Eagle Valley Child Care Association illustrate the premier offerings that Vail has to offer its citizens. Community Enrichment: How will your event/program attract target markets of both visitors and community members? Our child care programs serve working Vail families. Our services enable local families and businesses to have access to local high quality child care that enables a balanced community composition with families living and/or working in Vail. Growth Potential: How will the event/program deliver fresh content? (Fresh content means new programming, entertainers, adding additional days and activities.) Eagle Valley Child Care is continually seeking to improve programming and is committed to high quality education for Vail's young residents. This is shown through our certification as a DIAMOND (level 4) certification with Colorado Shines. Our Colorado Shines renewal will occur in late 2020. Growth Potential: How will the event/program promote an atmosphere of vitality, fun and celebration? Isn't being a child all about FUN? We commit to FUN and LEARNING for Vail's youngest population. These young citizens are the ambassadors to our mountain lifestyle. Potential: How will the event or program enhance Leadership Skills: locally, nationally and internationally? N/A Community Enrichment: What is the lasting community involvement opportunity and/or lasting community benefit of the event or program? Having infant care in Vail means that Vail's families can stay here. Vail families expect to have infant care where they live and work. Without this, our local families will likely have to drive 20 minutes each way down valley for infant care, or move down valley to be closer to their child's school. How will the event or program leverage media and attract donor and sponsorship support? EVCCA has a robust fundraising and grant request program to help fund our centers. Please upload course syllabus, class descriptions or program details. EVCCA FACT SHEET 2020.doc BUDGET Using the provided budget template, provide a detailed estimated event/program budget, including anticipated revenues and expenses. November 3, 2020 - Page 277 of 389 Are your books audited? Yes Describe how you will use the funds requested? The funds requested will be used to support infant programming in the town of Vail, Colorado. Please upload event/program/organization budget. EVCCA August 2020 Financials.pdf Who currently funds the event/program? Parent tuition dollars, CO Child Care Assistance Program, Buell Foundation, Eagle County Early Childhood Services and business partnerships with the Town of Vail and Vail Health Who currently funds your organization? see above What percentage % of the total event budget is being requested to fund? 5 If the event/program is not funded at full request, how will the event change with a lower funding allocation? Without the funding we will need to either reduce our number of teaching staff or raise tuition which will reduce the number of children we are able to serve. Should the Council decide not to support this event/program at all, will it still occur? Yes Do you intend to host the event or program in Vail beyond 2021? Yes Do you anticipate requesting funding from the CSE for 2021? No Audience: Who is your audience? (You may choose more than one.) Primary and Second Homeowners, Local residents SPONSORSHIPS & PARTNERSHIPS 1. What is the dollar $ amount of sponsorships and/or partnerships from other sources reflected in the event/program budget? $125,000 1a. What is the dollar $ amount of in-kind services or items provided from sponsors or partners? 2. Please list your confirmed sponsors or partners. Eagle Valley Child Care Association has partnerships with the Town of Vail and Vail Health. The amount in #1 is the actual cost of the Vail Health partnership. In addition, we partner with Eagle County and Kroger who provide in kind donations with our facilities at a $1/annual rent. 3. Please explain the potential for additional sponsorships or partners. EVCCA has written and been awarded several grants during the COVID outbreak. We received PPP funding and EDIL funding from the Small Business Administration and a $25000 grant from the United Way. We have also received grant dollars from the Buell Foundation, Vail Valley Cares and Vail Valley Foundation. We are actively seeking donations and grant opportunities. ADDITIONAL INFORMATION Are there any other things you'd like to share with Council and staff that are not included in the application? Our intention is to continue to provide premier early childhood services within the Town of Vail. Eagle Valley Child Care Association is committed to fundraising and grant writing efforts to support our operations to keep our costs more affordable for local families. REQUIRED ATTACHMENTS November 3, 2020 - Page 278 of 389 Organization rosters naming all officers, board of directors and respective positions as relevant Board List 2020 (1).docx If you received Council funding for 2020, please upload a document recapping the use of prior year Council funds OPTIONAL ATTACHMENTS List any URLs where additional information can be found, including photos, videos or other content relevant to your application. Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding We encourage questions about the Council application to be sent via email to Carlie Smith - csmith@vailgov.com. Phone calls for further discussion can be scheduled over email as well. --->The "Save Draft" button below allows you to save your application and come back to work on it again. --->The "Save" button is for when your application is complete and ready to submit. ---> Your application has not been formally submitted until you navigate to the Menu page and click "Submit Request". You will receive a confirmation email once your application has been submitted.<--- Number Linked Users hhickson@eaglevalleychildcare.org Submission Date Submission Date Submission Date 09/30/2020 2021 Annual Contribution: File Attachments Please upload course syllabus, class descriptions or program details. EVCCA FACT SHEET 2020.doc Please upload event/program/organization budget. EVCCA August 2020 Financials.pdf Organization rosters naming all officers, board of directors and respective positions as relevant Board List 2020 (1).docx November 3, 2020 - Page 279 of 389 2021 Annual Contribution: Vail Valley Mountain Trails Alliance Ernest Saeger Town of Vail 2021 Annual Council Contribution Request CONTRIBUTION POLICY All contribution requests received by the Town of Vail will be processed in the following manner: A. All requests must be submitted electronically. Incomplete applications and supplemental information will not be accepted. THE TOWN COUNCIL WILL ONLY BE GIVEN YOUR COMPLETED APPLICATION FORMS. NO SUPPLEMENTAL INFORMATION WILL BE GIVEN TO THE TOWN COUNCIL. B. All applications for annual funding shall be completed and submitted by September 30th by 5:00 P.M. C. The Town Council will evaluate the various proposals based on their direct benefit to the entire community of Vail, fulfillment of the Town’s mission, and how this contribution will affect our resort community’s future health. The Town Council’s mission statement reads: In order to be the premier international mountain resort community, we’re committed to growing a vibrant, diverse economy and community, providing our citizens and guests with exceptional services and an abundance of recreational, cultural and educational opportunities. DISCLOSURE TO ALL APPLICANTS: 1. No money will be disbursed until March 1st, 2021. 2. Because of uncertainty of revenue estimates, please note the following possibilities: a) Contribution funding may be reduced based on 2021 revenues. b) The Town of Vail may choose to disburse funding in quarterly installments throughout 2021. Special event funding will follow the CSE’s guideline of payment in thirds pending completion of CSE and Town of Vail permitting requirements. 3. Notification of awards will be sent after the Council approves the final budget in December. GENERAL INSTRUCTIONS: All applications must be submitted by September 30th by 5:00 P.M. Any application received after that date will not be considered. Please complete all fields in this application. No hard copies are accepted. Email contact ernest@vvmta.org What is the name of your organization? Vail Valley Mountain Trails Alliance What category of funding are you applying for? (See definitions at www.vailgov.com/departments/finance/grant- process) Services Type of Funding Requested Cash Funding Only Amount of Cash Contribution Requested $10,000 What is the name of your program? Eagle County Trail Fund - AAT and WTA Programs Is this a new event or program? No How much funding did you receive from the Town of Vail for 2020? (Please include total funding you received from the CSE and Town Council) $5,100 Will you also apply for 2021 funding from the CSE? No November 3, 2020 - Page 280 of 389 Name of person completing the application Ernest Saeger Title of person completing the application Executive Director Provide name of person or entity to whom the funding check will be cut. PO Box 3986 Mailing Address Street PO Box 3986 City Avon State Colorado Zip Code 81620 Telephone number 6077780337 Email address ernest@vvmta.org Event/program and/or organization website vvmta.org Number of years organization has been in business 9 Organization's Mission Statement The VVMTA’s mission is to maintain, educate, advocate for, and build sustainable non-motorized soft surface trails while conserving the natural environment of Eagle County and our public lands. The VVMTA is the leading advocate for soft surface trails in Eagle County, CO. The VVMTA’s vision is the creation of a sustainable multi-use soft surface trail network connecting communities and neighborhoods from Vail Pass to Basalt. We promote stewardship of our public lands, sustainable trail building practices and a balance between recreation and conservation. The VVMTA maintains that trails contribute to the quality of life and economic vitality of the community. The VVMTA manages trail advocacy programs, coordinates and trains volunteers, educates outdoor recreational users, organizes events, and contributes its talents, guidance and time to support local land managers in various soft surface trail initiatives. Organization's Tax Status Non-Profit (501C-3) If applicable, please attach current State Department of Revenue Certificate with this application. Certificate of Registration 7:20.pdf EVENT/PROGRAM DESCRIPTION Is this a new or existing event/program in Vail? Existing How many years has the event or program been produced in Vail? 5 How does your request support item 1C of the Contribution Policy (See above) VVMTA’s programs directly contribute to the Town of Vail’s mission and each of the four main strategies in the Council Action Plan: Community, Economy, Experience, and Sustainability. Our Adopt A Trail (AAT) and Wildlife Trail Ambassador (WTA) programs include volunteers from businesses and residents of the Town of Vail, provide economic vitality through outdoor recreation tourism, enhance the experience of trail users, and maintain, educate, and advocate for sustainable trails and conservation. November 3, 2020 - Page 281 of 389 Please describe the location(s) of the event or program in previous years. The Adopt A Trail program includes twelve (12) trails adopted by sixteen (16) teams that are connected to the Town of Vail. These include East Vail trailheads (Pitkin, Gore, Deluge, Booth, etc), North Trail, Son of Middle Creek, Lost Lake, Two Elk, Buffehr, and more. The Wildlife Trail Ambassador program includes volunteers stationed at seasonal closed trails including North Trail, Son of Middle Creek, Buffehr Creek, and Two Elk. Please provide a detailed description of the event/program and its activities. It was very apparent and obvious that trails and outdoor recreation were more important than ever during the pandemic. They provided an escape to improve our physical and mental health. The number of new trail users this year will undoubtedly carry over to next year and future years. This will require increased trail maintenance and education on trail etiquette and leave no trace principles. Our programs perform both of these activities and ensure that the trial experience for both guests and locals in Vail remain world class. Adopt A Trail: The Adopt A Trail (AAT) program is made up of volunteers and is a way that local organizations can help maintain and monitor local trails. AAT was originally formed in 2016 to address the lack of trail maintenance due to the declining resources of our local Forest Service Ranger District. AAT represents a melting pot collection of the Eagle County community. The organizations involved have backgrounds in hospitality, medicine, retail, government, restaurants, social clubs, athletic training, families, and repair/rental shops. The program continues to grow from 30 teams and trails in 2016, 40 in 2017, 46 in 2018, 53 in 2019, to 69 in 2020. Specifically in Vail, AAT teams include the Town of Vail, Vail Public Safety, ERWSD, Eagle Summit Wilderness Alliance, Venture Sports, Vail Rec District, and more. Besides volunteer trail maintenance, the program encourages trail users to become trail stewards who will benefit the overall sustainability of our trails and natural environment for years to come. Wildlife Trail Ambassador Program: In the Spring of 2018, the VVMTA and it’s Adopt A Trail program launched the Wildlife Trail Ambassador program. The VVMTA recognized the need to be the leaders in proactively approaching the education and communication surrounding seasonal trail closures to protect wildlife and our trails. With this, the Wildlife Trail Ambassador program was launched. The Ambassadors’ duties include: Enforce seasonal trail closures by actively being positioned at trailheads Education to trail users about the reasons for seasonal trail closures Education to trail users about local flora and fauna Education and communication spreading Leave No Trace Principles Actively engage local businesses and hotels to help spread the word to our Valley’s visitors The Wildlife Trail Ambassador program began to focus on spring seasonal wildlife closures to protect the mule deer and elk calving seasons. Upon the great success in the Spring, the program expanded to cover our winter seasonal closures to ensure elk and deer were not disturbed in their important winter habitat. If any of the event/program takes place outside of the Town of Vail, please explain where the event will take place and why. Yes, the AAT and WTA programs include trails on Forest Service and BLM land throughout all of Eagle County. Trails adopted in other municipalities include Minturn, Avon, EagleVail, Edwards, and Eagle. EVENT/PROGRAM INFORMATION Brand Fit: How will your event or program support the mission and vision of the Vail Town Council? Community: Recruit, train, and educate volunteers of both residents and business within the Vail community. Economy: Promote Vail’s world class trails to attract visitors and locals to Vail where they will inevitably shop, eat, drink, and/or stay. Experience: Maintain trails and support our wildlife population to create a world class trail use experience through outdoor recreation Sustainability: Create hundreds of trail and outdoor recreation focused stewards to actively conserve our natural environment. Brand Fit: How will your event or program support the Vail brand identity? Vail’s mission is to be the premiere international resort community. Vail’s brand is based off this mission by providing the highest quality sustainable service and experiences that anyone can find around the world. Our AAT and WTA programs support the brand through increasing trail user experiences, supporting wildlife population, and balancing recreation and conservation efforts. November 3, 2020 - Page 282 of 389 Community Enrichment: How will your event/program attract target markets of both visitors and community members? Community members are our volunteers and volunteers are our backbone. They are the boots on the ground executing trail maintenance and trail educational programs. These efforts are a direct benefit to the visitors who come to Vail to enjoy trails and the natural environment. Growth Potential: How will the event/program deliver fresh content? (Fresh content means new programming, entertainers, adding additional days and activities.) Both the AAT and WTA programs continue to grow year over year. With the growth of visitors, population, and trail users during the pandemic it is ever more important to manage trails and wildlife in Vail. Due to this there will continue to be new and rewarding volunteer opportunities for both of these programs Growth Potential: How will the event/program promote an atmosphere of vitality, fun and celebration? AAT trail maintenance days do not only provide rewarding tangible results through trail maintenance. Trail work days are social events with friends, colleagues, and families. Teams are encouraged to build and strengthen relationships through this program. Additionally, we provide annual free social events for all teams to attend and celebrate the program’s accomplishments. Potential: How will the event or program enhance Leadership Skills: locally, nationally and internationally? Both the AAT and WTA programs enhance leadership skills through education. Education about seasonal closures, leave no trace principles, sustainable trail maintenance techniques, and trail etiquette are taught to each volunteer in these programs. The volunteers in these programs become stewards of trails and our environment, passing on their knowledge to their children, friends, acquaintances, and colleagues. Community Enrichment: What is the lasting community involvement opportunity and/or lasting community benefit of the event or program? A sustainable, well maintained trail experience for locals and visitors to enjoy for many years in the future. Additionally, the WTA keeps trail users off of seasonal closed trails to ensure wildlife can thrive and survive during the critical winter, migration, and calving seasons. How will the event or program leverage media and attract donor and sponsorship support? Both programs regularly are promoted through social media, newsletters, local radio stations, Vail Daily, and local magazines. This media coverage of our boots on the ground efforts attracts additional support. Please upload course syllabus, class descriptions or program details. 2019 End of season report (2).pdf BUDGET Using the provided budget template, provide a detailed estimated event/program budget, including anticipated revenues and expenses. Are your books audited? No Describe how you will use the funds requested? Funds requested will provide on the ground support through tools, training, and marketing/promotional materials to communicate volunteer opportunities and educate the public about seasonal closures, leave no trace principles, and trail etiquette. Please upload event/program/organization budget. VVMTA Budget _ 9.15.20.pdf Who currently funds the event/program? National Forest Foundation grant, local municipalities, and private donors Who currently funds your organization? Local municipalities, private donors, memberships, and events What percentage % of the total event budget is being requested to fund? 10 If the event/program is not funded at full request, how will the event change with a lower funding allocation? Our budget has been hit hard during the pandemic, which unfortunately does not match the increase in trail users. We need to secure funding to continue these important programs to keep up with the increased trail use and important need to educate new trail users. November 3, 2020 - Page 283 of 389 Should the Council decide not to support this event/program at all, will it still occur? Yes Do you intend to host the event or program in Vail beyond 2021? Yes Do you anticipate requesting funding from the CSE for 2021? No Audience: Who is your audience? (You may choose more than one.) First time visitors, Returning guests, Primary and Second Homeowners, Local residents SPONSORSHIPS & PARTNERSHIPS 1. What is the dollar $ amount of sponsorships and/or partnerships from other sources reflected in the event/program budget? $50,000 1a. What is the dollar $ amount of in-kind services or items provided from sponsors or partners? $500 2. Please list your confirmed sponsors or partners. National Forest Foundation Town of Avon Eagle County Town of Minturn Vail Rec District Berry Creek Metro District Singletree Property Owners Association Forest Service Eagle-Holy Cross Ranger District Slifer Smith Frampton Foundation Town of Eagle Bureau of Land Management Mountain Recreation Holy Cross Energy Xcel Energy Sunrise Minturn Vail Tax & Accounting Venture Sports High Gear Cyclery East West Partners Shop & Hop Kind Bikes & Skis Ski Town All-Stars Vail Health 3. Please explain the potential for additional sponsorships or partners. It is a tough time to ask for dollars from businesses and municipalities and we try to only ask for what is absolutely needed to fund our programs. We are always looking for additional partners through private donations, our business partnership program, and our 1% for Trails program. We believe the more impactful projects we can execute on the ground, the more the potential for partnerships to increase. ADDITIONAL INFORMATION November 3, 2020 - Page 284 of 389 Are there any other things you'd like to share with Council and staff that are not included in the application? 2020 was a challenging year for all. Our AAT and WTA programs were put on hold this spring due to the pandemic. Normally, the programs begin in April and this year they did not begin until early June. This was very unfortunate because the number of trail users during this time significantly increased. Additionally, and unfortunately, the number of trail users breaking seasonal wildlife closures also increased during this time. Over $10,000 in volunteer dollar hours were executed on trails in/connected to the Town of Vail in 2020. In addition, the VVMTA led the planning, fundraising, and build of Phase 1A and 2B of the Minturn Bike Park. The Minturn Bike Park is a free and open to the public amenity that has already been drawing Vail residents and guests. It benefits our entire community and even more so the Vail guest who is looking for a free outdoor recreation activity for kids and the whole family. See below stats: Adopt A Trail - Town of Vail Specific Data - as of 9/8/20 12 trails in/connected to the Town of Vail 117 volunteers (not unique) 401 hours x $25.43 = $10,197.43 in volunteer dollars performed. 48 miles 29 corridor cleared 24 trees removed 118 drainage structures cleared/created 800 feet of trail restoration 18 lbs of trash removed 13 social trails closed Total AAT Program Stats (as of 9.8.20) 59 trails 647 volunteers 2141 hours = $54,445.63 192.73 miles of trail covered in Eagle County Trail Ambassador - Town of Vail Specific Data - 2020 11 volunteers 16 hours x $25.43 = $406.88 in volunteer dollars performed. 134 people season at closed trailheads 32 seen on seasonal closed trails Minturn Bike Park Free and open to the public bike park that accommodates all ages, demographics, and ability levels. Specifically built for kids and families VVMTA spent $80,000 from own reserves to build Phase 1A and 2A in 2020. Additional funding was received from business/public donations ($50k) and the Town of Minturn ($47k). In-kind donations far exceeded $400,000. Bike Park is seeing average of 1,113 rides per day since opening on August 29, 2020 Economic driver for not only Minturn but for Vail and our surrounding communities Advocacy, Committees, and Involvement: In addition to these programs and projects, the VVMTA is actively involved in community efforts such as East Vail trail planning/committee and the Community Wildlife Roundtable including the Education/Outreach, Habitat Management, Funding, and Recreation committees. REQUIRED ATTACHMENTS Organization rosters naming all officers, board of directors and respective positions as relevant VVMTA Board of Directors List.pdf If you received Council funding for 2020, please upload a document recapping the use of prior year Council funds TOV 2020 Recap.pdf OPTIONAL ATTACHMENTS November 3, 2020 - Page 285 of 389 List any URLs where additional information can be found, including photos, videos or other content relevant to your application. https://www.vvmta.org/ https://www.vaildaily.com/news/minturn-bike-park-grand-opening-celebrates-incredible-story-behind-the-effort/ https://www.vvmta.org/adoptatrailteams/ https://www.vvmta.org/adoptatrail/ https://www.vvmta.org/wildlifetrailambassadors/ https://www.vailmag.com/news-and-profiles/2020/07/who-will-save-this-animal https://www.youtube.com/watch?time_continue=4&v=IYm99GzLH_k https://trailrunner.com/trail-news/how-one-county-in-colorado-is-elevating-the-standard-for-trail-love/ https://www.vaildaily.com/news/adopt-a-trail-ambassador-program-seeks-volunteers-to-build-public-awareness-about-wildlife/ https://www.vaildaily.com/news/vail-valley-trail-stewardship-group-starts-season-with-new-name-executive-director/ https://www.vaildaily.com/entertainment/adopt-a-trail-program-expands-adds-ambassadors-education-programs/ https://www.vaildaily.com/entertainment/trail-ambassador-program-a-new-effort-designed-to-enforce-closures-now-recruiting- volunteers/ https://www.facebook.com/ecadoptatrail/ https://www.facebook.com/ecadoptatrail/videos/305417680056187/ https://www.highfivemedia.org/show/wildlife-closures? fbclid=IwAR1737Lmt1SR3xAIwJWHJm8T3qovrKf50zW8pCERfcZke15JrApNMGkSQrM https://www.instagram.com/ecadoptatrail/ Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding TOV AAT Photos.pdf Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding We encourage questions about the Council application to be sent via email to Carlie Smith - csmith@vailgov.com. Phone calls for further discussion can be scheduled over email as well. --->The "Save Draft" button below allows you to save your application and come back to work on it again. --->The "Save" button is for when your application is complete and ready to submit. ---> Your application has not been formally submitted until you navigate to the Menu page and click "Submit Request". You will receive a confirmation email once your application has been submitted.<--- Number 6,077,780,337 Linked Users ernest@vvmta.org Submission Date 09/30/2020 Submission Date 09/30/2020 Submission Date 09/30/2020 2021 Annual Contribution: File Attachments November 3, 2020 - Page 286 of 389 If applicable, please attach current State Department of Revenue Certificate with this application. Certificate of Registration 7:20.pdf Please upload course syllabus, class descriptions or program details. 2019 End of season report (2).pdf Please upload event/program/organization budget. VVMTA Budget _ 9.15.20.pdf Organization rosters naming all officers, board of directors and respective positions as relevant VVMTA Board of Directors List.pdf If you received Council funding for 2020, please upload a document recapping the use of prior year Council funds TOV 2020 Recap.pdf Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding TOV AAT Photos.pdf November 3, 2020 - Page 287 of 389 2021 Annual Contribution: Friends of Mountain Rescue (FMR) in Support of Vail Mountain Rescue Group (VMRG) Jennifer Holzworth Town of Vail 2021 Annual Council Contribution Request CONTRIBUTION POLICY All contribution requests received by the Town of Vail will be processed in the following manner: A. All requests must be submitted electronically. Incomplete applications and supplemental information will not be accepted. THE TOWN COUNCIL WILL ONLY BE GIVEN YOUR COMPLETED APPLICATION FORMS. NO SUPPLEMENTAL INFORMATION WILL BE GIVEN TO THE TOWN COUNCIL. B. All applications for annual funding shall be completed and submitted by September 30th by 5:00 P.M. C. The Town Council will evaluate the various proposals based on their direct benefit to the entire community of Vail, fulfillment of the Town’s mission, and how this contribution will affect our resort community’s future health. The Town Council’s mission statement reads: In order to be the premier international mountain resort community, we’re committed to growing a vibrant, diverse economy and community, providing our citizens and guests with exceptional services and an abundance of recreational, cultural and educational opportunities. DISCLOSURE TO ALL APPLICANTS: 1. No money will be disbursed until March 1st, 2021. 2. Because of uncertainty of revenue estimates, please note the following possibilities: a) Contribution funding may be reduced based on 2021 revenues. b) The Town of Vail may choose to disburse funding in quarterly installments throughout 2021. Special event funding will follow the CSE’s guideline of payment in thirds pending completion of CSE and Town of Vail permitting requirements. 3. Notification of awards will be sent after the Council approves the final budget in December. GENERAL INSTRUCTIONS: All applications must be submitted by September 30th by 5:00 P.M. Any application received after that date will not be considered. Please complete all fields in this application. No hard copies are accepted. Email contact jenniferholzworth@gmail.com What is the name of your organization? Friends of Mountain Rescue (FMR) in Support of Vail Mountain Rescue Group (VMRG) What category of funding are you applying for? (See definitions at www.vailgov.com/departments/finance/grant- process) Services Type of Funding Requested Cash Funding Only Amount of Cash Contribution Requested $17,420 What is the name of your program? Rigging for Rescue Fundamentals and Advanced Clinics Is this a new event or program? Yes Will you also apply for 2021 funding from the CSE? No Name of person completing the application Jennifer Holzworth November 3, 2020 - Page 288 of 389 Title of person completing the application Board Member in Charge of Fundraising Provide name of person or entity to whom the funding check will be cut. Friends of Mountain Rescue Mailing Address Street P.O. Box 1094 City Edwards State Colorado Zip Code 81632 Telephone number 970-470-9075 Email address jenniferholzworth@gmail.com Event/program and/or organization website vailmountainrescue.org Number of years organization has been in business 13 Organization's Mission Statement Friends of Mountain Rescue was established to raise and manage money to ensure that VMRG has the resources to maintain a highly trained and equipped search and rescue function. Vail Mountain Rescue Group exists to save lives by providing backcountry search and rescue, as well as public education on backcountry safety. The group is responsible for all search and rescue operations in the unincorporated areas of Eagle County. Organization's Tax Status Non-Profit (501C-3) If applicable, please attach current State Department of Revenue Certificate with this application. EVENT/PROGRAM DESCRIPTION Is this a new or existing event/program in Vail? New How does your request support item 1C of the Contribution Policy (See above) VMRG's search and rescue capability meets the Town of Vail's mission of providing citizens and guests with exceptional services and an abundance of recreational opportunities. VMRG has needed its skills in Ropework on many occasions near Vail. This has included assisting the Fire Department with auto/truck accident victims where vehicles have fallen over the edge of I- 70 by as much as 100 feet. November 3, 2020 - Page 289 of 389 Please provide a detailed description of the event/program and its activities. 2 Clinics consisting of five days of intensive Instructor-Level Rope Rescue Techniques and Principles.The training will cover 10 participants in each of the clinics. Additionally, VMRG will hold two slots per class for interested Vail Fire participants. The clinics explore, in great depth and breadth, the topics and techniques for effectively conducting sound rope rescue operations. This offering will emphasize development of exceptional fundamental skills while maintaining the sought-after Rigging for Rescue curriculum flexibility. By tailoring the seminar content to the group at hand (basic or advanced), the material presented is well-focused and applicable to the participants needs. A heightened level of understanding comes from critical thinking and systems analysis – two hallmark traits of all Rigging for Rescue seminars. As educators in the craft, the instructors will explain and demonstrate both the how’s and the why’s behind the systems and devices recommended. Each day will be a combination of lectures, demonstrations and discussions, along with practical hands-on field sessions. Participants can expect a dynamic training environment that fosters improved decision-making, as well as development of fundamental tactile skills. The clinic topics may include: • litter handling techniques • patient packaging strategies • new devices in rope rescue • misconceptions about rope stretch and peak force • useful physics principles in rope rescue • how self-equalizing anchor systems can be a misguided approach • rescue belay devices and techniques • why many commonly used belay techniques are actually unsuitable for rescue-sized loads • efficient and effective raising and lowering systems • backcountry rope rescue techniques and procedures • simple, compound, and complex pulley systems • effective strategies for managing command and communication • ongoing research and testing results from the drop tower and slow pull machine • advanced techniques; such as highline, guideline, and use of high directional • other topics based on participant needs The above list is not exhaustive, nor is it a checklist. One of the hallmark traits of a Rigging for Rescue program is the flexible curriculum. Specific techniques and topics covered are influenced by the overall participant mix and their interests. Each Rigging for Rescue seminar or workshop is a custom experience. If any of the event/program takes place outside of the Town of Vail, please explain where the event will take place and why. The classroom training will be held at VMRG cache location in Edwards and the field exercises will be in Eagle County based on technical rigging goals. EVENT/PROGRAM INFORMATION Brand Fit: How will your event or program support the mission and vision of the Vail Town Council? High and low angle technical rope rescues are a reality in Vail and Eagle County. A recent example is the Red Sandstone mission in November 2019 when Vail Fire and VMRG worked closely together to rescue a stranded woman off a steep, snow covered cliff face. Other examples in East Vail include a semi-truck over a steep edge off I-70 and an ice climbing mishap in the Rigid Designator Amphitheatre climbing area. These types of missions require technical rope skills and recurring training to successfully execute in a safe manner. VMRG internally trains on these skillsets throughout the year; however, outside experts, such as Rigging for Rescue, provide valuable insight and an independent evaluation of team and individual skill competency. The instructors fill in knowledge gaps and keep the team focused on safe, effective rope techniques and procedures. This allows our team to move forward in the very technical rope rescue skillsets. VMRG understands the importance of working closely with other agencies, and invites Vail Fire to also send participants to the class. VMRG will hold a limited number of slots in the training clinics for interested participants. This gives VMRG and Vail Fire the opportunity for technical crosstalk and sets the stage for more effective future mission execution involving the two organizations. November 3, 2020 - Page 290 of 389 Brand Fit: How will your event or program support the Vail brand identity? VMRG's search and rescue capability supports the Town of Vail's brand identity in that it provides a safety net for residents and visitors. It allows them to enjoy the bountiful recreational and cultural opportunities that are available and experience a quality of life that provides alpine living at its best. Community Enrichment: How will your event/program attract target markets of both visitors and community members? Not applicable. Growth Potential: How will the event/program deliver fresh content? (Fresh content means new programming, entertainers, adding additional days and activities.) Not applicable. Growth Potential: How will the event/program promote an atmosphere of vitality, fun and celebration? Not applicable. Potential: How will the event or program enhance Leadership Skills: locally, nationally and internationally? Not applicable. Community Enrichment: What is the lasting community involvement opportunity and/or lasting community benefit of the event or program? VMRG's search and rescue capability provides a safety net for residents and visitors. It allows them to enjoy the bountiful recreational and cultural opportunities that are available and experience a quality of life that provides alpine living at its best. High and low angle technical rope rescues are a reality in Vail and Eagle County. A recent example is the Red Sandstone mission in November 2019 when Vail Fire and VMRG worked closely together to rescue a stranded woman off a steep, snow covered cliff face. Other examples in East Vail include a semi-truck over a steep edge off I-70 and an ice climbing mishap in the Rigid Designator Amphitheatre climbing area. These types of missions require technical rope skills and recurring training to successfully execute in a safe manner. VMRG internally trains on these skillsets throughout the year; however, outside experts, such as Rigging for Rescue, provide valuable insight and an independent evaluation of team and individual skill competency. The instructors fill in knowledge gaps and keep the team focused on safe, effective rope techniques and procedures. This allows our team to move forward in the very technical rope rescue skillsets. How will the event or program leverage media and attract donor and sponsorship support? Not applicable. Please upload course syllabus, class descriptions or program details. Rigging for Rescue Class Description.docx BUDGET Using the provided budget template, provide a detailed estimated event/program budget, including anticipated revenues and expenses. Are your books audited? No Describe how you will use the funds requested? VMRG requests funding from the Town of Vail to provide basic and advanced rope rigging (technical rope rescue) clinics during Summer 2021 (July/August timeframe). The training will cover 10 participants in each of the clinics for a total cost of $17,420. Additionally, VMRG will hold two slots per class for interested Vail Fire participants. We are attaching the budget for one of the 2 clinics. The budget is the same for each clinic, however, one clinic is for a Fundamentals course and the other for an advanced Operational Leadership course. Note that the normal on-site courses are over $1,100 per person but Rigging for Rescue has provided a discount. Please upload event/program/organization budget. Rigging for Rescue Quote - 1 clinic.pdf Who currently funds the event/program? Funding in the past has come from general funds. November 3, 2020 - Page 291 of 389 Who currently funds your organization? Funding comes from donations and in-kind assistance. Donations come from many organizations including businesses and governments in addition to many individuals and foundations. A detailed list is available if requested. Significant In-Kind donations come from Eagle County Sheriff Department, Ambulance District and High Altitude Aviation Training Center in Gypsum (HAATS). There is no charge to those who are rescued. All costs are covered by the fundraising efforts of FMR and VMRG. It is universally believed that such charges would in some cases discourage a victim from calling for help until it is too late. This is consistent with the policies of the National Search and Rescue Association (NASAR), of which VMRG is a member. Many persons rescued do make donations to support VMRG moving forward. Insignificant funding comes from State fishing and hunting licenses or CORSAR card purchases. Those revenues are allocated to county sheriffs for extraordinary search and rescue costs, not for regular operating expenses. What percentage % of the total event budget is being requested to fund? 100 If the event/program is not funded at full request, how will the event change with a lower funding allocation? Without full funding, it may not be possible to conduct the full training this year. Potentially fewer VMRG members would be able to be trained or other programs would be forfeited. Should the Council decide not to support this event/program at all, will it still occur? Yes Do you intend to host the event or program in Vail beyond 2021? No Audience: Who is your audience? (You may choose more than one.) First time visitors, Returning guests, Primary and Second Homeowners, Local residents SPONSORSHIPS & PARTNERSHIPS 1. What is the dollar $ amount of sponsorships and/or partnerships from other sources reflected in the event/program budget? $0 1a. What is the dollar $ amount of in-kind services or items provided from sponsors or partners? $0 2. Please list your confirmed sponsors or partners. Not applicable. 3. Please explain the potential for additional sponsorships or partners. We are not currently requesting funding for this event from other sponsors or partners. ADDITIONAL INFORMATION Are there any other things you'd like to share with Council and staff that are not included in the application? VMRG members frequently put their safety at risk while performing rescues. This training will provide the skills needed to protect themselves while assisting lost and/or injured parties. REQUIRED ATTACHMENTS Organization rosters naming all officers, board of directors and respective positions as relevant FMR Board of Directors.docx If you received Council funding for 2020, please upload a document recapping the use of prior year Council funds Report on Previous TOV Funding.docx OPTIONAL ATTACHMENTS List any URLs where additional information can be found, including photos, videos or other content relevant to your application. VMRG website: https://vailmountainrescue.org Rescue videos: https://vailmountainrescue.org/videos/ Facebook: https://www.facebook.com/VailMountainRescueGroup/ November 3, 2020 - Page 292 of 389 Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding 2019 Mission Summary copy.pdf Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding Photos of Previous Rope Training.docx Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding We encourage questions about the Council application to be sent via email to Carlie Smith - csmith@vailgov.com. Phone calls for further discussion can be scheduled over email as well. --->The "Save Draft" button below allows you to save your application and come back to work on it again. --->The "Save" button is for when your application is complete and ready to submit. ---> Your application has not been formally submitted until you navigate to the Menu page and click "Submit Request". You will receive a confirmation email once your application has been submitted.<--- Number Linked Users jenniferholzworth@gmail.com Submission Date Submission Date Submission Date 09/30/2020 2021 Annual Contribution: File Attachments Please upload course syllabus, class descriptions or program details. Rigging for Rescue Class Description.docx Please upload event/program/organization budget. Rigging for Rescue Quote - 1 clinic.pdf Organization rosters naming all officers, board of directors and respective positions as relevant FMR Board of Directors.docx If you received Council funding for 2020, please upload a document recapping the use of prior year Council funds Report on Previous TOV Funding.docx Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding 2019 Mission Summary copy.pdf Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding Photos of Previous Rope Training.docx November 3, 2020 - Page 293 of 389 2021 Annual Contribution: Bright Future Foundation for Eagle County Sheri Mintz Town of Vail 2021 Annual Council Contribution Request CONTRIBUTION POLICY All contribution requests received by the Town of Vail will be processed in the following manner: A. All requests must be submitted electronically. Incomplete applications and supplemental information will not be accepted. THE TOWN COUNCIL WILL ONLY BE GIVEN YOUR COMPLETED APPLICATION FORMS. NO SUPPLEMENTAL INFORMATION WILL BE GIVEN TO THE TOWN COUNCIL. B. All applications for annual funding shall be completed and submitted by September 30th by 5:00 P.M. C. The Town Council will evaluate the various proposals based on their direct benefit to the entire community of Vail, fulfillment of the Town’s mission, and how this contribution will affect our resort community’s future health. The Town Council’s mission statement reads: In order to be the premier international mountain resort community, we’re committed to growing a vibrant, diverse economy and community, providing our citizens and guests with exceptional services and an abundance of recreational, cultural and educational opportunities. DISCLOSURE TO ALL APPLICANTS: 1. No money will be disbursed until March 1st, 2021. 2. Because of uncertainty of revenue estimates, please note the following possibilities: a) Contribution funding may be reduced based on 2021 revenues. b) The Town of Vail may choose to disburse funding in quarterly installments throughout 2021. Special event funding will follow the CSE’s guideline of payment in thirds pending completion of CSE and Town of Vail permitting requirements. 3. Notification of awards will be sent after the Council approves the final budget in December. GENERAL INSTRUCTIONS: All applications must be submitted by September 30th by 5:00 P.M. Any application received after that date will not be considered. Please complete all fields in this application. No hard copies are accepted. Email contact sheri@mybrightfuture.org What is the name of your organization? Bright Future Foundation for Eagle County What category of funding are you applying for? (See definitions at www.vailgov.com/departments/finance/grant- process) Services Type of Funding Requested Cash Funding Only Amount of Cash Contribution Requested $100,000 What is the name of your program? BrightHouse Is this a new event or program? Yes Will you also apply for 2021 funding from the CSE? No Name of person completing the application Sheri Mintz Title of person completing the application Chief Executive Officer November 3, 2020 - Page 294 of 389 Provide name of person or entity to whom the funding check will be cut. Bright Future Foundation Mailing Address Street PO Box 2558 City Avon State Colorado Zip Code 81620 Telephone number 9707637203 Email address sheri@mybrightfuture.org Event/program and/or organization website www.mybrightfuture.org Number of years organization has been in business 36 Organization's Mission Statement Making Futures Bright: Changing lives for survivors of domestic violence and sexual abuse. Organization's Tax Status Non-Profit (501C-3) If applicable, please attach current State Department of Revenue Certificate with this application. BFF_CERT_GS_D.pdf EVENT/PROGRAM DESCRIPTION Is this a new or existing event/program in Vail? New How does your request support item 1C of the Contribution Policy (See above) In alignment with the Town of Vail, Bright Future Foundation is committed to the health and safety of our resort community. Domestic violence is prevalent in every community and affects all persons regardless of age, socioeconomic status, sexual orientation, gender, race, religion or nationality. According to the National Coalition Against Domestic Violence, nearly 20 people per minute are physically abused by an intimate partner in the United States. This equates to more than 10 million men and women each year. 1 in 5 women and 1 in 59 men is raped during his or her lifetime. Eagle County experiences a high incidence of domestic violence and sexual assault. In 2018, Colorado courts documented 127 filings for domestic violence and 36 filings for harassment (Colorado Courts Judicial Branch). In addition, there were 62 incidents of non-consensual sex offenses registered by the law enforcement agencies within our community in 2019 (Colorado Crime Statistics, 2019). Bright Future Foundation has had the honor of providing compassionate, professional services for victims of violence and their families for over 35 years. Our mission is "Making Futures Bright: changing lives impacted by domestic violence and sexual assault.” As Eagle County's only community-based victim service agency, Bright Future aspires to break the generational cycle of violence and create a pathway to safety and security through the provision of holistic-based programs. We accomplish our mission by employing proactive and culturally-sensitive services including: a 24/7 crisis hotline, emergency shelter (presently the Freedom Ranch Safehouse), Rapid ReHousing and housing stabilization services, advocacy, case management, trauma-informed counseling, legal services, youth advocacy and mentorship, youth violence prevention and community consultation and education. November 3, 2020 - Page 295 of 389 Please provide a detailed description of the event/program and its activities. In January, 2002 Bright Future entered into a lease agreement with the Eagle County Board of County Commissioners to occupy the property known as Freedom Ranch for the purpose of sheltering families fleeing domestic violence and sexual abuse. The rent was $1 per year. In December, 2013 the lease agreement was amended to a five-year maximum length due to the proximity of the shelter to airport operations. The Federal Aviation Association determined that the property can no longer be used for non- aeronomic purposes. Bright Future was advised that it would be necessary to find a new home for our emergency housing. In August, 2017, a Bright Future board committee was formed and a capital campaign launched to create the BrightHouse, an emergency housing facility to provide safety and security for individuals and families fleeing abusive situations. The BrightHouse will create a welcoming, sustainable, trauma-informed environment empowering to all survivors, their children and pets as they embark on their unique path to self-sufficiency. Our team is utilizing best-practice design strategies for domestic violence emergency housing as set forth by Building Dignity (www.buildingdignity.wscadv.org), a project of the Washington State Coalition Against Domestic Violence. In all design aspects, Building Dignity emphasizes the concepts of empowerment, security, re-connectedness, positive parenting and harmony. Plans for the BrightHouse feature six efficiency type units that allow for individual and family privacy but also include a congregate kitchen and common living area allowing for community connection. Other notable features of the BrightHouse include gardens, housing for pets, and safe and secure outdoor play areas that promote well-being. Additionally, the main level will have advocacy, counseling, meeting and training rooms so that residents can easily access all of Bright Future’s services. In October 2019, the Bright Future Board of Directors approved the purchase of property at 245 Crestwood Drive in Gypsum, Colorado. The property is .63 acres and is located near the bus route and Gypsum Recreation Center as well as the elementary, middle and high schools. The proposed structure will be 5900 square feet of mixed commercial and residential use. Our Board has assembled a design/build team and has, to date, raised near ninety percent of our financial goal of $3,500,000.00. This includes a $250,000.00 commitment from the Eagle County Board of County Commissioners and A $660,000.00 commitment from the Colorado Department of Local Affairs. If any of the event/program takes place outside of the Town of Vail, please explain where the event will take place and why. While our facility will be located in the Town of Gypsum, it will serve all residents and guests in the Eagle River Valley in need of our services. Referrals for our services come to us through our 24/7 crisis hotline (English/Spanish) or through law enforcement. Bright Future works in close collaboration with Dwight Henninger and Vail PD to serve residents and guests in the Town of Vail. EVENT/PROGRAM INFORMATION Brand Fit: How will your event or program support the mission and vision of the Vail Town Council? The service that Bright Future Foundation provides to the community is crucial to the safety and security of many citizens who assist the Town of Vail to grow a vibrant and diverse community. Annually, between 7 to 9% of those we serve are non-resident guests. Residents and non-residents alike receive exceptional and professional assistance from Bright Future Foundation in times of great hardship including the emergency housing that BrightHouse will assure. Support of our mission is critical to sustaining a healthy community. Brand Fit: How will your event or program support the Vail brand identity? The prevention, crisis intervention and long-term healing services provided by Bright Future Foundation follow national and international best-practices for work survivors of violence. As the Town of Vail strives to be the Premier International Mountain Resort Community, Bright Future Foundation strives to provide an level of service complementary to that vision. Community Enrichment: How will your event/program attract target markets of both visitors and community members? It is imperative that domestic and international visitors to our community enjoy a sense of safety and security during their stay. Anyone can be a victim of domestic violence or sexual assault. There is NO "typical victim." Victims of domestic violence and sexual assault comes from all walks of life, varying age groups, all backgrounds, all communities, all education levels, all economic levels, all cultures, all ethnicities, all religions, all abilities, and all lifestyles. Victims of domestic violence and sexual assault do not bring violence upon themselves, they do not always lack self-confidence, nor are they just as abusive as the abuser. Violence in relationships occurs when one person feels entitled to power and control over their partner and chooses to use abuse to gain and maintain that control. In relationships where domestic violence exists, violence is not equal. Even if the victim fights back or instigates violence in an effort to diffuse a situation. There is always one person who is the primary, constant source of power, control, and abuse in the relationship. November 3, 2020 - Page 296 of 389 Growth Potential: How will the event/program deliver fresh content? (Fresh content means new programming, entertainers, adding additional days and activities.) At Bright Future Foundation, we endeavor to not only stay current will best practice models but to push the envelope of our work to be on the forefront of creating emerging best practices. We have twice been recognized by the Vail Valley Partnership as nonprofit of the year and also by Vail Resorts as the 2018 EpicPromise Impact award winner for our innovative work with at-risk youth. Growth Potential: How will the event/program promote an atmosphere of vitality, fun and celebration? N/A Potential: How will the event or program enhance Leadership Skills: locally, nationally and internationally? Bright Future Foundation promotes leadership development within all levels of the organization beginning with our board of directors, our staff team and certainly with both the adult and youth that we serve. We have staff team members who are Vail residents who are being supported and nurtured by Bright Future Foundation in their efforts to attain advanced educational pursuits. Our youth violence prevention programing specifically promotes the development of strong healthy leaders. In the 2020/2021 school year we will provide programming at Homestake Peak, Red Sandstone and VSSA, thus positively influencing future leadership in the Vail community. Community Enrichment: What is the lasting community involvement opportunity and/or lasting community benefit of the event or program? Volunteers are crucial to the work of our organization and many volunteer hail from the Town of Vail. In 2019, 224 volunteers contributed approximately 18,000 hours of service. Bright Future Foundation relies on volunteers to staff our 24/7 Crisis Hotline (English & Spanish), which provides direct crisis support and intervention to victims of domestic violence and sexual assault. All hotline volunteers complete a forty-hour advocacy training, which focuses on dynamics of abuse, domestic violence and sexual assault as well as information regarding community resources. Bright Future continuously recruits hotline volunteers and trains at least 10 new volunteers and staff each year to ensure complete hotline coverage. Additional volunteers are directly involved with youth mentorship through our Buddy Mentors Program. Volunteer senior buddies make a difference in the lives of local youth by serving as consistent and caring adult mentor. Volunteers will also assist with the BrightHouse management, facility upkeep, and supportive services. How will the event or program leverage media and attract donor and sponsorship support? Contributions will forever be memorialized on a donor wall in the entry to the BrightHouse. Additional recognition with be given in all media outlet coverage. Please upload course syllabus, class descriptions or program details. Presentation Deck_August 18 2020.pdf BUDGET Using the provided budget template, provide a detailed estimated event/program budget, including anticipated revenues and expenses. Are your books audited? Yes Describe how you will use the funds requested? Funds with be used for direct construction costs related to the building of the BrightHouse. Please upload event/program/organization budget. TOV_Budgets.pdf Who currently funds the event/program? This is a new capital endeavor. Please refer to the list of confirmed sponsors below. Who currently funds your organization? Bright Future Foundation has a healthy mix of funding to support our programs. In 2019, 65% came from local, state and federal government sources, 10% from foundations, 10% from individual contributions and 15% was generated from our special events. Attached is BFF's Impact Report. See financial page for more detail.a What percentage % of the total event budget is being requested to fund? 3 If the event/program is not funded at full request, how will the event change with a lower funding allocation? No November 3, 2020 - Page 297 of 389 Should the Council decide not to support this event/program at all, will it still occur? Yes Do you intend to host the event or program in Vail beyond 2021? No Audience: Who is your audience? (You may choose more than one.) First time visitors, Returning guests, Primary and Second Homeowners, Local residents SPONSORSHIPS & PARTNERSHIPS 1. What is the dollar $ amount of sponsorships and/or partnerships from other sources reflected in the event/program budget? $3,700,000 1a. What is the dollar $ amount of in-kind services or items provided from sponsors or partners? $250,000 2. Please list your confirmed sponsors or partners. INDIVIDUAL DONORS DOE BROWNING AND JACK HUNN HOLLY AND JASON ANDERSON NANCY BERG MARIETTE AND SCOTT BLACKETT WINSLOW AND ROSS BLANKENSHIP NANCY BOYCE CATHY JONES COBURN LINDA AND CRAIG CORMACK JAN AND PHILIP COULSON AMY AND STEVE COYER NANCY AND ANDY CRUCE THE RONALD DAVIS FAMILY FOUNDATION DIMOND CHARITABLE FUND CINDY ENGLES/TEXAS WOMEN’S FOUNDATION KRISTI AND CRAIG FERRARO BROOKE FERRIS COOKIE AND JIM FLAUM SUSAN AND HARRY FRAMPTON VICTORIA FRANK LYNN AND JOHN GOTTLIEB SHEIKA GRAMSHAMMER NANCY GROFF VALERIE AND ROBERT GWYN DWIGHT HENNINGER KAY HENSLEY YVONNE AND CHRIS JACOBS AMY AND CARTER KELLER TESSA KIRCHNER JUDY AND ALAN KOSLOFF LAINE AND MERV LAPIN SUZANNE AND JIM MACDOUGALD GAIL AND JAY MAHONEY CHRISTINE MAYHEW ANNA MENZ ELISE AND VIC MICATI SHERI AND MICHAEL MINTZ TOM MOORHEAD LAURIE AND TOM MULLEN PAULA AND PRENTICE O’LEARY SALLY AND BYRON ROSE SUE AND MICHAEL RUSHMORE/RUSHMORE FAMILY CHARITABLE FUND STACY SADLER November 3, 2020 - Page 298 of 389 DIANA AND MATT SCHERR ELAINE AND STEVEN SCHWARTZREICH SUSAN AND STEVE SUGGS DR. AGNES HSU-TANG AND OSCAR TANG LISSA TYLER AND MIKE LARSON AMANDA AND ANDREW VEIT COLLEEN WEISS-HANEN AND CHRIS HANEN DEBBY WEBSTER AND STEPHEN BLANCHARD DEBORAH WITTMAN AND RIK HEID CORPORATE & FOUNDATION DONORS A-PHASE ELECTRIC ACTIVE ENERGIES SOLAR ALPINE BANK ARCHIBEQUE LAND CONSULTING, LTD. EAGLE VALLEY BEHAVIORAL HEALTH EL POMAR FOUNDATION THE GATES FAMILY FOUNDATION H-P KUMAR HUNN CONSULTING GROUP, LLC JACOBS + INTERIORS KUM & GO PIERCE AUSTIN ARCHITECTS RA NELSON SIGN DESIGN & AWNINGS, LLC SLIFER SMITH & FRAMPTON REAL ESTATE VAIL HEALTH FOUNDATION GOVERNMENT DONORS EAGLE COUNTY GOVERNMENT COLORADO DEPARTMENT OF LOCAL AFFAIRS TOWN OF GYPSUM 3. Please explain the potential for additional sponsorships or partners. Dr. Agnes Hsu-Tang and Oscar Tang have created a matching opportunity for funds up to $400,000. We are still seeking contributions toward that matching opportunity. ADDITIONAL INFORMATION November 3, 2020 - Page 299 of 389 Are there any other things you'd like to share with Council and staff that are not included in the application? Our Goals: Bright Future aspires to accomplish the following goals: 1) provide comprehensive emergency services that enhance safety for victims and their families; 2) give clients the tools to facilitate long term self-sufficiency through direct services and increased knowledge of community resources and 3) promote healthy lifestyles, enhance self-esteem and self-efficacy. Our leadership has instituted a strategic plan that allows for all our services to continue in a safe manner for both staff and clients during the COVID-19 crisis Our Programs: Bright Future Foundation offers holistic services designed to meet the diverse needs of survivors. Our four quintessential programs include: Advocates Ensuring,Freedom, Ranch Safehouse, Rapid ReHousing, and Youth Violence Prevention Services. Advocates Ensuring Freedom provides essential crisis intervention and long-term healing services for survivors of violence. Advocates Ensuring Freedom offers the following services: a 24- Hour Crisis Hotline, Advocacy/Case Management Services, Ensuring Freedom, Legal Advocacy and Representation and Trauma-Focused Counseling. Our 24-Hour Crisis Hotline is often the first step survivors make towards changing their lives. Our crisis hotline serves as a confidential safety net for individuals in the community to call for support in English and Spanish. The hotline operates 24 hours per day, 365 days a year and is manned by trained staff and volunteers. Bright Future Foundation responds to 340 hotline calls each year. Volunteers contribute over 6,000 hours annually to sustain our crisis hotline Our Advocate/Case Managers provide compassionate support in English or Spanish. All new clients are assigned a bilingual/bicultural advocate/case manager who works in partnership with survivors to assess immediate needs, outline short, mid, and long-term goals, facilitate access to community resources, and develop skills for safety and self-sufficiency. Our advocates utilize a survivor-driven approach which builds upon individual strengths and support systems, while also working to enhance personal support through guided community-based referrals and resources. Ensuring Freedom offers survivor-driven flexible housing stabilization services for crime victims. This evidenced-based, trauma- informed program focuses on identifying and obtaining stable housing as quickly as possible for victims, while also providing financial assistance and the holistic supportive services necessary to rebuild their lives. The core of components of Ensuring Freedom are housing stabilization, flexible financial assistance, survivor-driven mobile advocacy, and provision of supportive services. Bright Future Foundation employs a specific, yet flexible criteria for distribution of funds and offers comprehensive case management services to participating clients. Last year, Bright Future Foundation assisted 115 survivors in Ensuring Freedom. 100% of participating clients reported that they felt safer as a result of the program and 92% of the clients remained in long term housing at the end of the year. Finally, our legal advocacy and trauma informed counseling services are the most requested service at Bright Future Foundation. Legal advocacy and representation assist participants who are often overwhelmed by complex court and legal proceedings. Bright Future’s staff attorney guides them through the maze of the civil and criminal justice system and provides limited legal representation, primarily focusing on issues of safety. In 2019, BFF’s staff attorney provided 115 clients with legal advocacy services including assisting 46 clients in obtaining a civil protection order. Trauma-Focused Counseling Services are available for both individuals and families affected by violence, including teens and children. Trauma-Focused Counseling Services are conducted in both English and Spanish at no cost to the client. In 2019, Bright Future Foundation provided 1200 sessions of trauma focused counseling for 150 clients. Freedom Ranch Safehouse is the first and only emergency shelter in Eagle County and it is essential to the safety of our community. At Freedom Ranch Safehouse, BFF provides safety, security, and protection to survivors and their families. Freedom Ranch empowers survivors with the ability to leave an abusive situation and protect their children from witnessing or experiencing further abuse, while remaining within the community. Bright Future Foundation can house up to 21 survivors and their children at the safehouse. Survivors can reside at Freedom Ranch for up to 45 days and work closely with their advocate to determine a safe exit plan. We offer comprehensive supportive services to clients residing in the shelter. In 2019, Bright Future provided 1600 nights of shelter at Freedom Ranch Safehouse for 60 women and children. The BrightHouse with replace the operations presently provided at Freedom Ranch. Rapid ReHousing Program funded by a grant from the Colorado Coalition for the Homeless, allows Bright Future Foundation to provide a limited number of families with low rent, temporary housing for up to two years after leaving the safehouse. Program participants also have access to case management, advocacy, counseling, community referrals, life skills workshops, childcare assistance, and legal services. Bright Future Foundation assists 6-8 families each year in the Rapid ReHousing Program. Youth Violence Prevention Program includes the Buddy Mentor Program, school-based prevention programs, and youth counseling services for children who have witnessed or experienced violence. Our Youth Violence Prevention Program offers evidence-based programs critical to eliminating violence in our community and enhancing positive outcomes for youth. Buddy Mentors is based on the national Big Brothers/Big Sisters model of mentorship and strives to inspire and foster youth through building consistent and trusting relationships. Caring, responsible adults are matched with a child between the ages of 6 and 16, committing to meet 2-3 hours per week for a period of one year. Our school-based prevention programs target all Eagle County youth in an attempt to increase awareness and enhance resiliency. Our programs are consistent with best practice in primary prevention, providing education and understanding into individual attitudes and beliefs and dynamics of interpersonal violence. BFF reached 550 youth through our violence prevention programs last year. Although all these programs are aimed specifically at youth, they have a widespread and long-lasting positive impact on the family, as well as the community. November 3, 2020 - Page 300 of 389 REQUIRED ATTACHMENTS Organization rosters naming all officers, board of directors and respective positions as relevant 2020 Board Members w_Affiliations.docx.pdf If you received Council funding for 2020, please upload a document recapping the use of prior year Council funds OPTIONAL ATTACHMENTS List any URLs where additional information can be found, including photos, videos or other content relevant to your application. www.mybrightfuture.org Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding BFF Impact Report print.pdf Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding We encourage questions about the Council application to be sent via email to Carlie Smith - csmith@vailgov.com. Phone calls for further discussion can be scheduled over email as well. --->The "Save Draft" button below allows you to save your application and come back to work on it again. --->The "Save" button is for when your application is complete and ready to submit. ---> Your application has not been formally submitted until you navigate to the Menu page and click "Submit Request". You will receive a confirmation email once your application has been submitted.<--- Number Linked Users sheri@mybrightfuture.org Submission Date Submission Date Submission Date 09/28/2020 2021 Annual Contribution: File Attachments If applicable, please attach current State Department of Revenue Certificate with this application. BFF_CERT_GS_D.pdf Please upload course syllabus, class descriptions or program details. Presentation Deck_August 18 2020.pdf Please upload event/program/organization budget. TOV_Budgets.pdf November 3, 2020 - Page 301 of 389 Organization rosters naming all officers, board of directors and respective positions as relevant 2020 Board Members w_Affiliations.docx.pdf Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding BFF Impact Report print.pdf November 3, 2020 - Page 302 of 389 November 3, 2020 - Page 303 of 389 November 3, 2020 - Page 304 of 389 November 3, 2020 - Page 305 of 389 2021 Annual Contribution: Vail Valley Partnership Chris Romer Town of Vail 2021 Annual Council Contribution Request CONTRIBUTION POLICY All contribution requests received by the Town of Vail will be processed in the following manner: A. All requests must be submitted electronically. Incomplete applications and supplemental information will not be accepted. THE TOWN COUNCIL WILL ONLY BE GIVEN YOUR COMPLETED APPLICATION FORMS. NO SUPPLEMENTAL INFORMATION WILL BE GIVEN TO THE TOWN COUNCIL. B. All applications for annual funding shall be completed and submitted by September 30th by 5:00 P.M. C. The Town Council will evaluate the various proposals based on their direct benefit to the entire community of Vail, fulfillment of the Town’s mission, and how this contribution will affect our resort community’s future health. The Town Council’s mission statement reads: In order to be the premier international mountain resort community, we’re committed to growing a vibrant, diverse economy and community, providing our citizens and guests with exceptional services and an abundance of recreational, cultural and educational opportunities. DISCLOSURE TO ALL APPLICANTS: 1. No money will be disbursed until March 1st, 2021. 2. Because of uncertainty of revenue estimates, please note the following possibilities: a) Contribution funding may be reduced based on 2021 revenues. b) The Town of Vail may choose to disburse funding in quarterly installments throughout 2021. Special event funding will follow the CSE’s guideline of payment in thirds pending completion of CSE and Town of Vail permitting requirements. 3. Notification of awards will be sent after the Council approves the final budget in December. GENERAL INSTRUCTIONS: All applications must be submitted by September 30th by 5:00 P.M. Any application received after that date will not be considered. Please complete all fields in this application. No hard copies are accepted. Email contact cromer@vailvalleypartnership.com What is the name of your organization? Vail Valley Partnership What category of funding are you applying for? (See definitions at www.vailgov.com/departments/finance/grant- process) Services Type of Funding Requested Cash Funding Only Amount of Cash Contribution Requested $12,500 What is the name of your program? Vail Valley Partnership / Vail Valley Means Business (Vail Valley Works) Is this a new event or program? No How much funding did you receive from the Town of Vail for 2020? (Please include total funding you received from the CSE and Town Council) $0 Will you also apply for 2021 funding from the CSE? No November 3, 2020 - Page 306 of 389 Name of person completing the application Chris Romer Title of person completing the application President & CEO Provide name of person or entity to whom the funding check will be cut. Vail Valley Partnership Mailing Address Street 97 Main Street Suite E201 City Edwards State Colorado Zip Code 81632 Telephone number 9704761000 Email address cromer@vailvalleypartnership.com Event/program and/or organization website https://vailvalleyworks.com Number of years organization has been in business 56 Organization's Mission Statement Our mission is leading collaboration. Our vision is economic vitality. Our mission is focused around five primary goals: Building communities to which residents, visitors and investors are attracted; Promoting the communities; Striving to ensure future prosperity via a pro-business climate; Representing the unified voice of the employer community; and Reducing transactional friction through well-functioning networks. With this in mind, our programs are focused on Service to Businesses, Destination Sales & Marketing, and Economic Vitality & Advocacy. Organization's Tax Status Not-for-Profit (501C-6) If applicable, please attach current State Department of Revenue Certificate with this application. CERT_GS_D.pdf EVENT/PROGRAM DESCRIPTION Is this a new or existing event/program in Vail? Existing How many years has the event or program been produced in Vail? 56 November 3, 2020 - Page 307 of 389 How does your request support item 1C of the Contribution Policy (See above) Strengthening Local Businesses: our goal is to help businesses grow and be successful, thereby creating good jobs for locals, which in turn drives a successful community and stimulated economy. Our robust benefit program consists of educational events, leadership programming, signature programs, networking opportunities, member savings, & marketing tools to the local business community. Vail Valley Partnership, a 501c(6) nonprofit organization, is the regional chamber of commerce and community development organization, dedicated to the economic vitality of the Vail Valley. We support local businesses. We unite key stakeholders. We lead collaborative efforts throughout the community. New in 2021 is Vail Valley Works. Vail Valley Works is the premier local workforce programming for establishing, training, and supporting a network of aware and knowledgeable citizens ready to take on the challenges of an ever-changing community. This will encompass the needs of our current and future workforce and actively engage our public, private, and nonprofit sector partners to provide the training, tools, resources, and programs to succeed post-COVID. Please describe the location(s) of the event or program in previous years. Our programming and events take place throughout the valley, from Vail to Gypsum. Please provide a detailed description of the event/program and its activities. Vail Valley Partnership has made a commitment to the quality of Eagle County’s future. We are pleased to introduce Vail Valley Works as the premier local source for professional development. Our professional development programming is designed to establish, train, and support a network of local leaders who ready to take on the challenges of an ever-changing community. If a community is seriously interested in creating change and supporting innovation, it will begin with a firm commitment to analyze its challenges and to identify, educate, train, and support a team of public and private sector community leaders to attack those issues. Without that commitment, a community cannot develop the intelligent, creative, and energetic local professional network that is essential for the community to achieve its full potential. Vail Valley Works professional development courses are divided into three categories: 1. Signature Courses: The quality of life in a community is determined by the quality of its leadership. Vail Valley Works Signature Courses are curated to explore three vital pillars of leadership – 1) Finding your internal leadership style, 2) Expanding your leadership network, 3) Understanding the external issues faced by local leaders. 2. Specialty Courses: Vail Valley Works Specialty Courses are designed to help professionals upskill through specialized trainings. These courses offer opportunities to expand your current skill set or acquire something completely new! Upskilling is a proven way to bring more value to your organization and make yourself a stronger job candidate. 3. Affiliate Courses: Affiliate courses are learning opportunities curated by subject matter experts. These courses cover a wide range of topics and come in a variety of formats. Many of these courses are “101-level” learning – perfect for those looking for an introduction to a new skill, industry, or topic without a hefty investment. Sample Professional Development courses offered through Vail Valley Works: 1. Community Leadership Academy 2. Next Vail Valley: Emerging Leaders 3. Community Resiliency Bootcamp 4. Professional Fundraising Certification Program 5. Project Management Certification 6. Specialized courses including Intro to HR, Skills for Supervisors, Intro to Digital Marketing, Diversity Equity & Inclusion 7. Business Insight Series – topical series to include “Civic Leadership” training (elected official training – aka, governance training) If any of the event/program takes place outside of the Town of Vail, please explain where the event will take place and why. Programs will take place throughout the valley in various locations such as Colorado Mountain College (Edwards). We spread our programming to ensure we reach the maximum number of community members and businesses. November 3, 2020 - Page 308 of 389 EVENT/PROGRAM INFORMATION Brand Fit: How will your event or program support the mission and vision of the Vail Town Council? Our programs are in complete alignment with the mission and vision of the Vail Town Council. Small Business Development remains of paramount importance as 90% of businesses have less than 20 employees; providing tools & resources helps achieved the goals outlined by the town and in the Eagle County Economic Development Plan. Business retention and expansion through SmartBusiness Eagle County and other chamber programming is designed to connect and support businesses and help them thrive. Promote Economic Health: we work to help existing Vail Valley businesses thrive and support new businesses that have the potential to grow our local economy. We promote the long-term economic health of Eagle County and solidify an economic base that is strong, diverse, and resilient. By providing in-depth data and analysis on local demographics, the labor force, and more, we help businesses grow, building the local wealth and tax base. Workforce Development: Workforce development and/or training refers to community efforts to train individuals for specific jobs or industries. Training may cover everything from soft skills (work ethic, attitude, getting to work on time) to basic skills (literacy, numeracy) to specific job skills (carpentry or Web site development). CareerWise Colorado & CareerX are signature programs to benefit our community. The goal of these workforce training programs is to improve the quality and skill sets of individuals, to place them in jobs, and help businesses find an employee base in line with their needs. A good workforce training program, therefore, serves three customers: individuals, businesses, and community. Brand Fit: How will your event or program support the Vail brand identity? Assisting businesses to evolve into a next “normal” in a COVID environment requires new ways of thinking and an ability for the Partnership, Eagle County, towns, special districts, local businesses, and other stakeholders to be nimble and innovative. As we develop strategies and tactics, we start with a series of considerations, potential “new realities,” assumptions, or opportunities that may exist as we move from the Relief phase into Reopening and Recovery. Some of these assumptions represent positive opportunities to build on; others highlight potential risks or pain points that we want to work around or mitigate as much as possible. Our COVID response details in part how we’re working on behalf of our members at the local, state and federal levels to respond to the ongoing threat of COVID-19 and intensified challenges facing our business community, and to lay the groundwork for positive momentum in 2021. These workforce efforts and economic development efforts ensure the business community is able to deliver on the Vail brand promise. November 3, 2020 - Page 309 of 389 Community Enrichment: How will your event/program attract target markets of both visitors and community members? Our recovery model defines a series of phases to align with Eagle County’s and the Town of Vail's recovery efforts and which include: ● Relief ● Reopening & Rebooting our Economy ● Recovery / Reinvention ● Resilience (ongoing) It is clear that economic recovery is not a linear path; we move back and forth between these phases and can be in more than one phase at the same time. Recovery will not be led by a report or a study, but rather programmatically through information, implementation, tools, resources, programs, and collaboration at a local, state, and federal level. The Partnership is focused on working with the community leaders and partners to envision, plan, and begin implementing strategies and tactics that will lead to short- and long-term recovery for our business sector and our community. Recovery – and ultimately, resilience - will require substantial collaboration, communication, innovation and grit. We are dedicated to supporting our community as we rebuild and move toward the thriving economy that we all are eager to see again. We anticipate this plan to evolve as conditions warrant, learning happens, and resources are identified. Vail Valley Partnership will bridge the public and private sectors to ensure our community voice is heard at a regional, state, and federal level and we will implement programs to support our businesses and individuals. Through it all, we have not lost focus on the key business challenges that exist in Eagle County. While COVID recovery is currently our top priority, we remain focused on housing, healthcare, transportation, early childhood care, and other community issues. We are dedicated to developing the Mountain Healthcare Coalition and One Valley Healthcare programs to address health insurance cost and accessibility. We remain focused on the need for workforce housing and on supporting workforce development efforts. The efforts and programs implemented by the Partnership are being noticed nationwide; we are proud of the VVP team for being recognized as a finalist for “Chamber of the Year” by the Association of Chamber of Commerce Executives. All of this to say: our programming helps retain businesses, grow workforce, and support community. Growth Potential: How will the event/program deliver fresh content? (Fresh content means new programming, entertainers, adding additional days and activities.) We continue to enhance our business programming to offer the most resources to our business community. New programs in recent years have included the Mountain Healthcare Coalition, One Valley Healthcare Program, Vail Valley Works, and new in 2021 a destination marketing co-op. We were recognized as "Chamber of the Year" by the Association of Chamber of Commerce Executives in 2016 and are a finalist for this award in 2020 as well, which speaks to our ability to deliver new, relevant content to our stakeholders. Growth Potential: How will the event/program promote an atmosphere of vitality, fun and celebration? Our programs are not targeted at visitors, but rather at the local community. That said, we are focused on delivering the best quality content in the most relevant manner possible and our community in many ways is built on fun. Potential: How will the event or program enhance Leadership Skills: locally, nationally and internationally? We currently offer three leadership programs as part of Vail Valley Works. Leadership development is offered through NEXT Vail Valley (emerging leaders/young professionals), Community Resiliency Bootcamp (community issues), and Community Leadership Academy (personal, values-based leadership training). We plan to add a fourth leadership program in 2021: Tomorrow's Civic Leaders (a leadership training course for future elected officials). November 3, 2020 - Page 310 of 389 Community Enrichment: What is the lasting community involvement opportunity and/or lasting community benefit of the event or program? We are the champions for a stronger community. We understand and represent the business perspective on local and regional issues, help businesses thrive and find customers while saving money, and provide regional leadership around ‘big issues’ of importance. We are the top business resource in the region to help businesses prosper and to develop community leaders through meaningful and impactful programming, benefits & service levels. Our goal – with your continued support - is to continue to help build and sustain a business-friendly community that is welcoming, supportive and appreciative of the businesses that make our quality of life possible. Meeting the funding support provided by neighboring communities within Eagle County at their same historic level helps us to maintain organizational solvency to help us provide the leadership, programs, tools, and resources to our businesses at a local level, and the leadership and voice to our community at a state and federal level. We appreciate your consideration and encourage you to reach out with any questions. How will the event or program leverage media and attract donor and sponsorship support? Every town and many special districts in the Vail Valley support our workforce development and economic development programming: Eagle County, Red Cliff, Minturn, EagleVail, Beaver Creek, Avon, Edwards, Eagle, and Gypsum. We invite the Town of Vail to join us to support our business programming. Please upload course syllabus, class descriptions or program details. 2021 VVP Funding Request - Town of Vail.pdf BUDGET Using the provided budget template, provide a detailed estimated event/program budget, including anticipated revenues and expenses. Are your books audited? Yes Describe how you will use the funds requested? Funds will be used for a combination of marketing, program overhead, speaker fees, and sponsorship of individuals to participate in programming. If desired, we will work with you to ensure individual sponsorships are limited to Vail employees or residents. Please upload event/program/organization budget. 2019 VVP Audited Financial Statements.pdf Who currently funds the event/program? A variety of public (Eagle County, Beaver Creek, Avon, Gypsum, Eagle, Minturn, Red Cliff, Edwards) and private partners Who currently funds your organization? 880+ members; towns; county What percentage % of the total event budget is being requested to fund? 2 If the event/program is not funded at full request, how will the event change with a lower funding allocation? We will move forward with programming sponsorships from other community stakeholders. Should the Council decide not to support this event/program at all, will it still occur? Yes Do you intend to host the event or program in Vail beyond 2021? Yes Do you anticipate requesting funding from the CSE for 2021? No Audience: Who is your audience? (You may choose more than one.) Primary and Second Homeowners, Local residents SPONSORSHIPS & PARTNERSHIPS November 3, 2020 - Page 311 of 389 1. What is the dollar $ amount of sponsorships and/or partnerships from other sources reflected in the event/program budget? $170,000 1a. What is the dollar $ amount of in-kind services or items provided from sponsors or partners? $1,040,000 2. Please list your confirmed sponsors or partners. Eagle County; Beaver Creek Resort Company; Town of Red Cliff; Town of Minturn; Town of Avon; Edwards Metro District; EagleVail Metro District; Town of Eagle; Town of Gypsum; 880 local business members. 3. Please explain the potential for additional sponsorships or partners. Our membership has grown consistently for 10+ years, including 2020 during COVID. ADDITIONAL INFORMATION Are there any other things you'd like to share with Council and staff that are not included in the application? REQUIRED ATTACHMENTS Organization rosters naming all officers, board of directors and respective positions as relevant VVP Board.pdf If you received Council funding for 2020, please upload a document recapping the use of prior year Council funds OPTIONAL ATTACHMENTS List any URLs where additional information can be found, including photos, videos or other content relevant to your application. https://vailvalleypartnership.com https://vailvalleymeansbusiness.com https://vailvalleyworks.com Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding We encourage questions about the Council application to be sent via email to Carlie Smith - csmith@vailgov.com. Phone calls for further discussion can be scheduled over email as well. --->The "Save Draft" button below allows you to save your application and come back to work on it again. --->The "Save" button is for when your application is complete and ready to submit. ---> Your application has not been formally submitted until you navigate to the Menu page and click "Submit Request". You will receive a confirmation email once your application has been submitted.<--- Number Linked Users cromer@vailvalleypartnership.com November 3, 2020 - Page 312 of 389 Submission Date 09/14/2020 Submission Date Submission Date 09/14/2020 2021 Annual Contribution: File Attachments If applicable, please attach current State Department of Revenue Certificate with this application. CERT_GS_D.pdf Please upload course syllabus, class descriptions or program details. 2021 VVP Funding Request - Town of Vail.pdf Please upload event/program/organization budget. 2019 VVP Audited Financial Statements.pdf Organization rosters naming all officers, board of directors and respective positions as relevant VVP Board.pdf November 3, 2020 - Page 313 of 389 2021 Annual Contribution: Vail Mountaineer Hockey Club (previously known as Vail Junior Hockey Association) Trista Sutter Town of Vail 2021 Annual Council Contribution Request CONTRIBUTION POLICY All contribution requests received by the Town of Vail will be processed in the following manner: A. All requests must be submitted electronically. Incomplete applications and supplemental information will not be accepted. THE TOWN COUNCIL WILL ONLY BE GIVEN YOUR COMPLETED APPLICATION FORMS. NO SUPPLEMENTAL INFORMATION WILL BE GIVEN TO THE TOWN COUNCIL. B. All applications for annual funding shall be completed and submitted by September 30th by 5:00 P.M. C. The Town Council will evaluate the various proposals based on their direct benefit to the entire community of Vail, fulfillment of the Town’s mission, and how this contribution will affect our resort community’s future health. The Town Council’s mission statement reads: In order to be the premier international mountain resort community, we’re committed to growing a vibrant, diverse economy and community, providing our citizens and guests with exceptional services and an abundance of recreational, cultural and educational opportunities. DISCLOSURE TO ALL APPLICANTS: 1. No money will be disbursed until March 1st, 2021. 2. Because of uncertainty of revenue estimates, please note the following possibilities: a) Contribution funding may be reduced based on 2021 revenues. b) The Town of Vail may choose to disburse funding in quarterly installments throughout 2021. Special event funding will follow the CSE’s guideline of payment in thirds pending completion of CSE and Town of Vail permitting requirements. 3. Notification of awards will be sent after the Council approves the final budget in December. GENERAL INSTRUCTIONS: All applications must be submitted by September 30th by 5:00 P.M. Any application received after that date will not be considered. Please complete all fields in this application. No hard copies are accepted. Email contact tsutter1112@gmail.com What is the name of your organization? Vail Mountaineer Hockey Club (previously known as Vail Junior Hockey Association) What category of funding are you applying for? (See definitions at www.vailgov.com/departments/finance/grant- process) In-kind only Type of Funding Requested In- Kind Services and Facilities Only In-Kind Contribution Requested As the largest single client of Dobson Ice Arena, we are requesting 15 days of ice time at Dobson in order to support our plans for fundraising events in Vail. As we await the decision of public health and government officials on whether our members will be able to have a season, we are trying to get creative in terms of our events, while still hoping for the opportunity to support the local economy, wellness of our members, and our club’s budget through the events that have brought us success in the past. Those events include our annual Sportsmanship Tournament and Avalanche Alumni Weekend (AAW). Combined, these events have provided Vail with an economic boost during otherwise slow periods as well as help our non-profit bring in much-needed funds that allow us to provide youth hockey in the valley. Due to the pandemic, we have not only had to postpone AAW, but the Sportsmanship Tournament is at risk. We are currently working closely with the county and state to do whatever we can to move the tournament forward, but in this unprecedented environment, we have to prepare for the likelihood that these events will not be given the green light. Therefore, we would request 15 days of ice time, not only to hopefully cover the 9 days of our Sportsmanship Tournament and 2 days of Avalanche Alumni Weekend, but also to cover 2 smaller 3v3 tournaments or shoot-out competitions that would require 2 full days of ice, each. November 3, 2020 - Page 314 of 389 Name of person completing the application Trista Sutter Title of person completing the application Fundraising Director Provide name of person or entity to whom the funding check will be cut. Vail Mountaineer Hockey Club Mailing Address Street PO Box 2591 City Edwards State Colorado Zip Code 81632 Telephone number 9703932121 Email address tsutter1112@gmail.com Event/program and/or organization website www.vailmountaineers.com Number of years organization has been in business 45 Organization's Mission Statement The Vail Mountaineer Hockey Club (VMHC) is a non-profit youth hockey organization dedicated to teaching the sport of hockey both recreational and competitive through the principals of fair play, respect and sportsmanship with an emphasis on fun, the development of character and the individual potential of hockey players in a safe and healthy environment. Organization's Tax Status Non-Profit (501C-3) If applicable, please attach current State Department of Revenue Certificate with this application. VMHC - Certificate of Registration.pdf How does your request support item 1C of the Contribution Policy (See above) As a premier international mountain resort with a mission to "grow a vibrant, diverse economy and community and preserve our surrounding natural environment, providing our citizens and guests with exceptional services and an abundance of recreational, cultural and educational opportunities", the Vail Town Council is supported by the Vail Mountaineers Hockey Club (VMHC) in many ways. First, at our core, the VMHC offers recreational opportunities to about 200 local families through youth hockey, while providing The Gift of Hockey scholarship programs for those who are unable to afford the associated costs. Second, the VMHC is dedicated to educating hockey players, parents and families about the life skills of sportsmanship, mutual respect, responsibility, teamwork and friendship. Third, we have provided events that encourage non-locals and locals alike to visit the vibrant Town of Vail and have done so for over 40 years. This includes our Sportsmanship Tournament, Top Shelf Casino Night, Pucks, Pars, and Poker, Avalanche Alumni Weekend, Precision Skills hockey camp, 3v3 tournaments, and even the annual 4th of July Parade in which we have entered award winning floats for years. VMHC players are proud to walk in the parade, hand out candy, and wave our colors to show our Vail Mountaineer pride. Whether our members and guests visit Vail for our tournaments, league games, practices, clinics, camps, or fundraising events, we are vested in supporting the development of healthy youth in the beauty of the mountains that our membership calls home and are grateful to the Town of Vail for providing opportunities for non-profits like us to exist and thrive. BUDGET Using the provided budget template, provide a detailed estimated event/program budget, including anticipated revenues and expenses. November 3, 2020 - Page 315 of 389 Are your books audited? No Please upload event/program/organization budget. VMHCBalanceSheet083120.pdf Who currently funds the event/program? NA. We are not applying for use for one particular event/program. Who currently funds your organization? Members, Sponsors, Local Grants, and Partners. If the event/program is not funded at full request, how will the event change with a lower funding allocation? Although they may pivot, our events will not change. However, our club would certainly be impacted by missing out on the savings we've received in the past, especially with the current state of the world and the postponement/cancellation of our most successful fundraisers. Should the Council decide not to support this event/program at all, will it still occur? Yes Do you intend to host the event or program in Vail beyond 2021? Yes Do you anticipate requesting funding from the CSE for 2021? Yes SPONSORSHIPS & PARTNERSHIPS 1. What is the dollar $ amount of sponsorships and/or partnerships from other sources reflected in the event/program budget? $138,289 1a. What is the dollar $ amount of in-kind services or items provided from sponsors or partners? $267,466 2. Please list your confirmed sponsors or partners. Rink Board Sponsors for Dobson and Eagle Ice Rink: Active Energies Agave/La Cantina A Good Sport Alliance Moving Systems Alpine Bank Alpine Engineering Alpine Lumber Batson's Corner Edwards Excavating Elevated Dental First Bank First Chair Designs Friends Gallegos Garfinkel’s/El Sabor General Store Hensel Phelps High Mountain Homes Impact Graphics Marcin Engineering Pazzo’s Pizza PSI Plumbing R&H Mechanical Rhize Technology Smile Doctors State Farm Insurance November 3, 2020 - Page 316 of 389 Steadman Philippon Two Valley Tires Vail Daily Vail International Hockey Vail Summit Orthopaedics Vail Valley Surgery Center WERKS Auto Wyndham Properties Vail Valley Waste Yeti’s Grind Donors/Sponsors/Partners Active Energies Solar ACE Security Alan McLean Alpine Bank Alpine Builder’s Hardware Ambition Apparel American Lawn Care Antlers Arrigoni Woods Beaver Liquors Berich Masonry Mountain Division Beth Taylor Bob’s Place Burke Harrington Construction Colorado Avalanche Colorado Car Co. Cool Kids Colorado Comerford Insurance Cut Dean Johnson Drunken Goat Engel Voelkers Garfinkel’s Genesis Hospitality Corp Gourmet Cowboy The Greenspeed Project Grey Salt Horizon Roo 3. Please explain the potential for additional sponsorships or partners. Every year, we hope to bring in more sponsorships through value-driven opportunities whether through advertising at local rinks or at our events. No doubt the pandemic has negatively effected our ability to fundraise, but we are hopeful that in this new normal that sponsors and partners will step up and offer their support in order to get kids on the ice and doing what they love. ADDITIONAL INFORMATION Are there any other things you'd like to share with Council and staff that are not included in the application? As with most non-profits currently, we are being hit hard. We've had to postpone our Avalanche Alumni Weekend due to size limitations of events and may also need to postpone our incredibly successful Sportsmanship Tournament. In the hope that things change prior to next year, we would still request your in-kind support of those events, but are also looking for additional in- kind support through smaller tournaments that would help us be able to run our club. These in-kind offerings of ice time at Dobson Ice Arena may not bring in the same money for our club as CSE funding does, but they actually save us more money than we have received through CSE and provide local and out-of-town hockey-loving families with something just as valuable - time on the ice in the gorgeous setting of the Rocky Mountains. We also wanted to note that as we are not applying for just one event/program, it was difficult to break down the dollar amounts of sponsorships and/or partnerships as we don't have a "budget" per se, to run our whole club. I hope that makes sense. If you have any questions, feel free to ask. Thanks! November 3, 2020 - Page 317 of 389 REQUIRED ATTACHMENTS Organization rosters naming all officers, board of directors and respective positions as relevant VMHC 2020 Board of Directors.doc OPTIONAL ATTACHMENTS List any URLs where additional information can be found, including photos, videos or other content relevant to your application. Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding VMHC P&L 8.20.pdf Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding 2019 VMHC In-Kind Contributions.xlsx Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding We encourage questions about the Council application to be sent via email to Carlie Smith - csmith@vailgov.com. Phone calls for further discussion can be scheduled over email as well. --->The "Save Draft" button below allows you to save your application and come back to work on it again. --->The "Save" button is for when your application is complete and ready to submit. ---> Your application has not been formally submitted until you navigate to the Menu page and click "Submit Request". You will receive a confirmation email once your application has been submitted.<--- Number Linked Users tsutter1112@gmail.com Submission Date Submission Date Submission Date 09/23/2020 2021 Annual Contribution: File Attachments If applicable, please attach current State Department of Revenue Certificate with this application. VMHC - Certificate of Registration.pdf Please upload event/program/organization budget. VMHCBalanceSheet083120.pdf Organization rosters naming all officers, board of directors and respective positions as relevant VMHC 2020 Board of Directors.doc Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding VMHC P&L 8.20.pdf Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding November 3, 2020 - Page 318 of 389 2021 Annual Contribution: Ski & Snowboard Club Vail Sharon Schmidt Town of Vail 2021 Annual Council Contribution Request CONTRIBUTION POLICY All contribution requests received by the Town of Vail will be processed in the following manner: A. All requests must be submitted electronically. Incomplete applications and supplemental information will not be accepted. THE TOWN COUNCIL WILL ONLY BE GIVEN YOUR COMPLETED APPLICATION FORMS. NO SUPPLEMENTAL INFORMATION WILL BE GIVEN TO THE TOWN COUNCIL. B. All applications for annual funding shall be completed and submitted by September 30th by 5:00 P.M. C. The Town Council will evaluate the various proposals based on their direct benefit to the entire community of Vail, fulfillment of the Town’s mission, and how this contribution will affect our resort community’s future health. The Town Council’s mission statement reads: In order to be the premier international mountain resort community, we’re committed to growing a vibrant, diverse economy and community, providing our citizens and guests with exceptional services and an abundance of recreational, cultural and educational opportunities. DISCLOSURE TO ALL APPLICANTS: 1. No money will be disbursed until March 1st, 2021. 2. Because of uncertainty of revenue estimates, please note the following possibilities: a) Contribution funding may be reduced based on 2021 revenues. b) The Town of Vail may choose to disburse funding in quarterly installments throughout 2021. Special event funding will follow the CSE’s guideline of payment in thirds pending completion of CSE and Town of Vail permitting requirements. 3. Notification of awards will be sent after the Council approves the final budget in December. GENERAL INSTRUCTIONS: All applications must be submitted by September 30th by 5:00 P.M. Any application received after that date will not be considered. Please complete all fields in this application. No hard copies are accepted. Email contact sschmidt@skiclubvail.org What is the name of your organization? Ski & Snowboard Club Vail What category of funding are you applying for? (See definitions at www.vailgov.com/departments/finance/grant- process) In-kind only Type of Funding Requested In- Kind Services and Facilities Only In-Kind Contribution Requested Dobson Arena (4 days) Name of person completing the application Sharon Schmidt Title of person completing the application Director of Advancement Provide name of person or entity to whom the funding check will be cut. Ski & Snowboard Club Vail Mailing Address Street 598 Vail Valley Drive City Vail November 3, 2020 - Page 319 of 389 State Colorado Zip Code 81657 Telephone number 9786218738 Email address sschmidt@skiclubvail.org Event/program and/or organization website www.vailskiswap.com and www.skiclubvail.org Number of years organization has been in business 58 Organization's Mission Statement To inspire character growth and excellence in snowsports Organization's Tax Status Non-Profit (501C-3) If applicable, please attach current State Department of Revenue Certificate with this application. Ski and Snowboard Club Vail Tax Exempt use.pdf How does your request support item 1C of the Contribution Policy (See above) Ski & Snowboard Club Vail is a premier snowsports club which continues to grow within the community and is known for hosting world class events on Vail Mountain as well as hosting well run off-snow events, bringing new residents and guests to Vail every year. SSCV provides training and competition as well as recreational opportunities for youth in Vail and provides some of the best training facilities in the world. The proceeds generated from the Vail Ski Swap which is the event made possible through this support request are instrumental in helping SSCV to achieve its strategic intent/vision statement noted below. SSCV Strategic Intent/Vision Statement: Our objective is to provide the level of quality commensurate to the needs and goals of all our athletes, so they can become the best they can be. We aspire that more of our athletes will become the best in the world than any other club. SSCV is a Vail Valley centric program. BUDGET Using the provided budget template, provide a detailed estimated event/program budget, including anticipated revenues and expenses. Are your books audited? Yes Please upload event/program/organization budget. SWAP Actuals 2019 Budget 2020 submitted TOV 9-7-20.pdf Who currently funds the event/program? Sales at the event. Who currently funds your organization? SSCV is currently funded by athletic program fees, net proceeds of events, sponsors and private donations from members and friends. If the event/program is not funded at full request, how will the event change with a lower funding allocation? We could have the event, but that would reduce the number of days we would host the event and in turn reduce the gross sales and overall net proceeds generated by the event. Should the Council decide not to support this event/program at all, will it still occur? Yes Do you intend to host the event or program in Vail beyond 2021? Yes November 3, 2020 - Page 320 of 389 Do you anticipate requesting funding from the CSE for 2021? Yes SPONSORSHIPS & PARTNERSHIPS 1. What is the dollar $ amount of sponsorships and/or partnerships from other sources reflected in the event/program budget? $2,500 1a. What is the dollar $ amount of in-kind services or items provided from sponsors or partners? $0 2. Please list your confirmed sponsors or partners. Alpine Bank 3. Please explain the potential for additional sponsorships or partners. We are looking at other ways to incorporate sponsorship for this event and some in-kind ad space. ADDITIONAL INFORMATION Are there any other things you'd like to share with Council and staff that are not included in the application? This event has been going on for 50 years and we hope to continue having it for years to come. The event contributes much needed funds to help support 600+ youth in our community in accordance with the mission and vision of the Club. This is an annual fundraiser that the community enjoys and it draws many people into Vail. Individuals have commented that it is the kick-off to the winter season. REQUIRED ATTACHMENTS Organization rosters naming all officers, board of directors and respective positions as relevant Ski Swap- SSCV Board question 9-3-20.pdf OPTIONAL ATTACHMENTS List any URLs where additional information can be found, including photos, videos or other content relevant to your application. www.vailskiswap.com and www.skiclubvail.org Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding Advancement 120812 SWAP Buy and Sell AD from JH DB 6-17-19.pdf Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding One swap shopping_ Vail Ski Swap rings in its 50th anniversary this weekend _ VailDaily.com.pdf Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding We encourage questions about the Council application to be sent via email to Carlie Smith - csmith@vailgov.com. Phone calls for further discussion can be scheduled over email as well. --->The "Save Draft" button below allows you to save your application and come back to work on it again. --->The "Save" button is for when your application is complete and ready to submit. ---> Your application has not been formally submitted until you navigate to the Menu page and click "Submit Request". You will receive a confirmation email once your application has been submitted.<--- Number November 3, 2020 - Page 321 of 389 2021 Annual Contribution: The Skating Club of Vail Carol Ewers Town of Vail 2021 Annual Council Contribution Request CONTRIBUTION POLICY All contribution requests received by the Town of Vail will be processed in the following manner: A. All requests must be submitted electronically. Incomplete applications and supplemental information will not be accepted. THE TOWN COUNCIL WILL ONLY BE GIVEN YOUR COMPLETED APPLICATION FORMS. NO SUPPLEMENTAL INFORMATION WILL BE GIVEN TO THE TOWN COUNCIL. B. All applications for annual funding shall be completed and submitted by September 30th by 5:00 P.M. C. The Town Council will evaluate the various proposals based on their direct benefit to the entire community of Vail, fulfillment of the Town’s mission, and how this contribution will affect our resort community’s future health. The Town Council’s mission statement reads: In order to be the premier international mountain resort community, we’re committed to growing a vibrant, diverse economy and community, providing our citizens and guests with exceptional services and an abundance of recreational, cultural and educational opportunities. DISCLOSURE TO ALL APPLICANTS: 1. No money will be disbursed until March 1st, 2021. 2. Because of uncertainty of revenue estimates, please note the following possibilities: a) Contribution funding may be reduced based on 2021 revenues. b) The Town of Vail may choose to disburse funding in quarterly installments throughout 2021. Special event funding will follow the CSE’s guideline of payment in thirds pending completion of CSE and Town of Vail permitting requirements. 3. Notification of awards will be sent after the Council approves the final budget in December. GENERAL INSTRUCTIONS: All applications must be submitted by September 30th by 5:00 P.M. Any application received after that date will not be considered. Please complete all fields in this application. No hard copies are accepted. Email contact scvclubinfo@gmail.com What is the name of your organization? The Skating Club of Vail What category of funding are you applying for? (See definitions at www.vailgov.com/departments/finance/grant- process) In-kind only Type of Funding Requested Cash and In-kind Amount of Cash Contribution Requested $2,500 In-Kind Contribution Requested 10 days of Ice Time @ Dobson Ice Arena Name of person completing the application Carol Ewers Title of person completing the application Treasurer, Skating Club of Vail Provide name of person or entity to whom the funding check will be cut. The Skating Club of Vail Mailing Address Street P.O.Box 416 November 3, 2020 - Page 322 of 389 City Vail State Colorado Zip Code 81657 Telephone number 6303796867 Email address scvclubinfo@gmail.com Event/program and/or organization website www.skateclubvail.com Number of years organization has been in business 41 Organization's Mission Statement The Skating Club of Vail is a volunteer organization whose mission is to create, maintain and enhance a healthy and positive environment in which our members can develop physically and emotionally while building character and the pursuit of personal excellence through the sport of figure skating at all ages. Organization's Tax Status Non-Profit (501C-3) If applicable, please attach current State Department of Revenue Certificate with this application. How does your request support item 1C of the Contribution Policy (See above) The Vail Invitational Competition in July and the annual Ice Show in the winter have been part of the community for over 40 years. They continue to engage locals and draw guests, competitors, performers, and their friends and family from around the world. BUDGET Using the provided budget template, provide a detailed estimated event/program budget, including anticipated revenues and expenses. Are your books audited? Yes Describe how you will use the funds requested? The Skating Club of Vail provides goody bags to all participants at the Vail Invitational competition. These bags have been filled with donated and purchased items such as skate towels, granola bars, water bottles, Lionshead, and Vail food coupons. If granted these funds, the Club would apply them towards the goody bag and the inside items that are useful for the recipient and are in line with the Town of Vail's environmental initiative and policies and supportive of our entire community's desire to protect our future. An example of such items would be a reusable bag, water bottle, and straws. We would also include any literature provided by the town that would educate our visiting skater about the town's sustainability and recycling programs. The town's support for this facet of our programs would be greatly appreciated. Please upload event/program/organization budget. VI 2019 Spreadsheet.pdf Who currently funds the event/program? Membership, entry fees, ticket revenue, community sponsorships, and nominal community fund raising. Who currently funds your organization? Membership, entry fees, ticket revenue, and community fund raising What percentage % of the total event budget is being requested to fund? 35 November 3, 2020 - Page 323 of 389 If the event/program is not funded at full request, how will the event change with a lower funding allocation? Without this in-kind contribution to our club, we would never be able to provide these competitive and performance-based opportunities for our local skaters. The Ice show and the Vail Invitational not only benefits our skaters but also many guests and visiting competitors. With a lower funding allocation, we would not be able to host the competition and the ice show as the cost for skaters would make it financially unattainable. The town's contribution helps alleviate the high cost of ice time. Should the Council decide not to support this event/program at all, will it still occur? No Do you intend to host the event or program in Vail beyond 2021? Yes Do you anticipate requesting funding from the CSE for 2021? Yes SPONSORSHIPS & PARTNERSHIPS 1. What is the dollar $ amount of sponsorships and/or partnerships from other sources reflected in the event/program budget? $1,900 1a. What is the dollar $ amount of in-kind services or items provided from sponsors or partners? 2. Please list your confirmed sponsors or partners. Sponsors vary from year to year. They generally come for local businesses that offer sponsorships for $25 - $500 3. Please explain the potential for additional sponsorships or partners. As a club we endeavor to seek out as many sponsors as possible, however, we can not guarantee any particular contributions. Often these sponsorships come in the form of donations from skater's friends and family. The amount listed about is the 2019 event. ADDITIONAL INFORMATION Are there any other things you'd like to share with Council and staff that are not included in the application? We are extremely grateful for the Town of Vail's continued support of The Skating Club of Vail. We are constantly striving to grow our membership and provide opportunities for young athletes to explore the world of figure skating. Due to the size of our club, the assistance from the Town of Vail is of utmost importance. We would not be able to operate and. provide the events that are integral to our skater's experiences here in the Vail Valley. REQUIRED ATTACHMENTS Organization rosters naming all officers, board of directors and respective positions as relevant 2019 Board members.pdf OPTIONAL ATTACHMENTS List any URLs where additional information can be found, including photos, videos or other content relevant to your application. Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding We encourage questions about the Council application to be sent via email to Carlie Smith - csmith@vailgov.com. Phone calls for further discussion can be scheduled over email as well. --->The "Save Draft" button below allows you to save your application and November 3, 2020 - Page 324 of 389 2021 Annual Contribution: Small Champions, Inc. John Weiss Town of Vail 2021 Annual Council Contribution Request CONTRIBUTION POLICY All contribution requests received by the Town of Vail will be processed in the following manner: A. All requests must be submitted electronically. Incomplete applications and supplemental information will not be accepted. THE TOWN COUNCIL WILL ONLY BE GIVEN YOUR COMPLETED APPLICATION FORMS. NO SUPPLEMENTAL INFORMATION WILL BE GIVEN TO THE TOWN COUNCIL. B. All applications for annual funding shall be completed and submitted by September 30th by 5:00 P.M. C. The Town Council will evaluate the various proposals based on their direct benefit to the entire community of Vail, fulfillment of the Town’s mission, and how this contribution will affect our resort community’s future health. The Town Council’s mission statement reads: In order to be the premier international mountain resort community, we’re committed to growing a vibrant, diverse economy and community, providing our citizens and guests with exceptional services and an abundance of recreational, cultural and educational opportunities. DISCLOSURE TO ALL APPLICANTS: 1. No money will be disbursed until March 1st, 2021. 2. Because of uncertainty of revenue estimates, please note the following possibilities: a) Contribution funding may be reduced based on 2021 revenues. b) The Town of Vail may choose to disburse funding in quarterly installments throughout 2021. Special event funding will follow the CSE’s guideline of payment in thirds pending completion of CSE and Town of Vail permitting requirements. 3. Notification of awards will be sent after the Council approves the final budget in December. GENERAL INSTRUCTIONS: All applications must be submitted by September 30th by 5:00 P.M. Any application received after that date will not be considered. Please complete all fields in this application. No hard copies are accepted. Email contact smallchampions@gmail.com What is the name of your organization? Small Champions, Inc. What category of funding are you applying for? (See definitions at www.vailgov.com/departments/finance/grant- process) In-kind only Type of Funding Requested In- Kind Services and Facilities Only In-Kind Contribution Requested 60 parking passes, LH parking structure to be used by SC parents, SC coaches, SC volunteers. Use of Lionshead Welcome Center for parent morning drop-off and afternoon pick-up on our Small Champions ski days, 8 off-peak Sundays, Dec.- Mar. 2020 Name of person completing the application John Weiss Title of person completing the application Executive Director Provide name of person or entity to whom the funding check will be cut. Small Champions Mailing Address Street PO Box 4691 November 3, 2020 - Page 325 of 389 City Vail State Colorado Zip Code 81658 Telephone number 970-390-0004 Email address smallchampions@gmail.com Event/program and/or organization website www.smallchampions.org Number of years organization has been in business 24 Organization's Mission Statement Small Champions is a non-profit organization committed to enhancing and improving quality of life by providing sports and recreational opportunities for eligible youth with multiple disabilities who are residents of Eagle County, Colorado. Individuals receive needs based instruction to support their developmental progress. We collaborate with and educate community organizations, and generate sustainable funding and services. Organization's Tax Status Non-Profit (501C-3) If applicable, please attach current State Department of Revenue Certificate with this application. 501 c 3 IRS 2014 and 1998.pdf How does your request support item 1C of the Contribution Policy (See above) Small Champions provides a significant positive impact on the community by providing an opportunity for children of Eagle County that are challenged with physical, cognitive, and multiple disabilities to be part of a group from the same community that meets often to enjoy sports, grow, learn, and have fun. It is very important for our Small Champions to have a peer group, and for their families to forge friendships enabling them to help each other. The program is an enormous benefit to the families of the children (many of whom volunteer and participate in the program). There is no other outlet in Eagle County where they are able to interact with other families and support the physical development of their child. Small Champions also recruits volunteers from the community that are available to offer assistance and their friendship while experiencing a sport with participants. The final outcome is a sense of accomplishment and belonging for each participant that begins with learning a sport. No other program exists in the Eagle Valley to provide these services for these children. BUDGET Using the provided budget template, provide a detailed estimated event/program budget, including anticipated revenues and expenses. Are your books audited? Yes Please upload event/program/organization budget. Copy of 2021 Budget.pdf Who currently funds the event/program? Vail Resorts Epic Promise, Town of Vail, Town of Avon, Eagle County, United Way of Eagle River Valley, Roubos Family Foundation, Galvin Family Foundation, Kent and Vicki Logan, Slifer Smith & Frampton Foundation, Vail Valley Cares, Vail Valley Surgery Center, Alpine Bank, FirstBank, as well as many other individuals, foundations, businesses, and organizations. Who currently funds your organization? All of our funds are raised through fundraising activities and grant writing. The above list is where we recieve our funding. November 3, 2020 - Page 326 of 389 If the event/program is not funded at full request, how will the event change with a lower funding allocation? The In-Kind parking passes are essential for our families and coaches of our disabled/special needs kids in order for them to be present to provide support for their children during our Small Champions ski days. An easily accessible (for those with disabilities) drop-off and pick-up venue such as the Lionshead Welcome Center is essential for our Small Champions in the mornings and afternoons of our ski days. Should the Council decide not to support this event/program at all, will it still occur? Yes Do you intend to host the event or program in Vail beyond 2021? Yes Do you anticipate requesting funding from the CSE for 2021? Yes SPONSORSHIPS & PARTNERSHIPS 1. What is the dollar $ amount of sponsorships and/or partnerships from other sources reflected in the event/program budget? $189,500 1a. What is the dollar $ amount of in-kind services or items provided from sponsors or partners? $75,000 2. Please list your confirmed sponsors or partners. Vail Resorts/Epic Promise, Vail/Beaver Creek Snowsports School, Vail Recreation District, Alpine Bank, FirstBank, United Way of Eagle River Valley, Vail Valley Cares, Vail Valley Surgery Center, Town of Vail, Town of Avon, Eagle County Schools, Slifer Smith & Frampton Foundation, Roubos Family Foundation, Galvin Family Foundation, Kent and Vicki Logan. 3. Please explain the potential for additional sponsorships or partners. We are actively seeking sponsorship and partner opportunities with many local businesses, organizations, and individuals for all of our year-round Small Champions activities. ADDITIONAL INFORMATION Are there any other things you'd like to share with Council and staff that are not included in the application? We currently provide services to over 65 Eagle County children, teens and young adults and their families. Many family members of our kids live and/or work in Vail. Small Champions is the only organization in our community that provides these year-round services to this under served segment of our community. We appreciate your consideration and your support of Small Champions over the past years. Thank you REQUIRED ATTACHMENTS Organization rosters naming all officers, board of directors and respective positions as relevant 2020 SC BOD List .pdf OPTIONAL ATTACHMENTS List any URLs where additional information can be found, including photos, videos or other content relevant to your application. https://www.smallchampions.org Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding DSC_0227.jpg Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding Dawa Video2.mov Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding Small Champions Testimonials.docx We encourage questions about the Council application to be sent via email to Carlie Smith - csmith@vailgov.com. Phone calls for further discussion can be scheduled over email as well. November 3, 2020 - Page 327 of 389 --->The "Save Draft" button below allows you to save your application and come back to work on it again. --->The "Save" button is for when your application is complete and ready to submit. ---> Your application has not been formally submitted until you navigate to the Menu page and click "Submit Request". You will receive a confirmation email once your application has been submitted.<--- Number Linked Users smallchampions@gmail.com Submission Date Submission Date Submission Date 09/09/2020 2021 Annual Contribution: File Attachments If applicable, please attach current State Department of Revenue Certificate with this application. 501 c 3 IRS 2014 and 1998.pdf Please upload event/program/organization budget. Copy of 2021 Budget.pdf Organization rosters naming all officers, board of directors and respective positions as relevant 2020 SC BOD List .pdf Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding DSC_0227.jpg Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding Dawa Video2.mov Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding Small Champions Testimonials.docx November 3, 2020 - Page 328 of 389 November 3, 2020 - Page 329 of 389 SMALL CHAMPIONS, INC PO BOX 4691 VAIL, CO 81658-4691 TESTAMONIALS 1).Sandy Schroeder mother of Small Champion Henry Schroeder Well, if the article in SneakPeak wasn't enough.... here is another story. Jim and I had tried to teach Henry who is challenged with Down syndrome how to ski when we lived in Maine. Not only are neither of us great skiers, but we also lacked the instructional skills necessary to teach him well. When we decided to move to Colorado, and the Vail Valley, which we picked specifically because of the Small Champions network (in addition to the desire to live in the mountains, skiing was bound to be a focus. For these past two years, we have seen Henry make amazing progress. The thing is, it is not only as a skier, but also as a kid. He learns how to interact with people, wait his turn, persevere, and love skiing. Without the individual attention that Henry receives from a skilled instructor, he would not be able to enjoy skiing like he does. We are proud of his skill acquisition and even more proud of his social development. Simply not possible without Small Champions. Oh, and then there is the horseback riding... Just as a quip: The day before we took him to meet Kathy, we went to a stable where Henry could ride a pony. He wanted NOTHING to do with that! He did not even want to stand near the pony! Then we went for our first horseback riding lesson. Kathy introduced Henry to Sox and I simply stated, "he might not want to get on". Kathy climbed up on Sox, into the saddle, we brought the step stool over and she said, "Get on up here with me". He did. He climbed right up! As soon as they started moving together in the saddle, Henry shouted "Yee Haw!" And that was that. Now, we can't get Henry off of Sox... he loves Kathy, Sox, the entire thing. Again, no Small Champions? No chance. Thanks, Small Champions. Sandy 2). Jennifer Hefferan mother of Small Champion Ritchie Hefferan In the past Richie has done a couple of sessions of group swim lessons, frustrating for all. He was so overwhelmed with the other kids he didn't even get in the water! This year he has had 2 private swim lessons, so far, at the GRC, amazing the difference. He is in the water, enjoying learning to swim. I have no doubt my small champion will be a swimmer! This is such an essential life safety skill, thank you very much for the opportunity! Richie has also been to 1 horseback riding lesson. I believe this program is a real confidence builder. His nervousness around the horse was gone before the end of the lesson. They walked and trotted and even rode backwards! He was so proud! Can’t wait for the next lesson. Thank you! Can’t say enough about your summer camp! Richie has a blast. Only camp he has been to where there were no tears or tantrums getting out the door in the morning. He has fun with the other campers! Wish camp was a couple of days a week all summer. You guys do an awesome job! Thanks again for all you do! Jennifer and Rich Hefferan November 3, 2020 - Page 330 of 389 3). Kathy Mikolasy – Instructor Hippotherapy (Horse Therapy) John, I have so many wonderful stories to tell, not sure where to begin. At the Ranch, we call these experiences "Miracles on a Horse!" I will start with a very recent one. Caden Roebke. Caden and I had never met until last Wednesday. He had never come out to ride with Small Champions because he really didn't want to. He had a bit of a fear of horses and he just "didn't want to". I had met his Mom, Sally, at the Small Champions Benefit Golf Tournament in May and encouraged her to come out and visit us at the Ranch. She called and we made an appointment and agreed to just see how it went and if Caden wasn't interested, we wouldn't force the issue. But I, of course, knew better. So often this is how it starts. Caden came out and had the time of his life. I introduced Caden to Sox and a big smile appeared and from there it just got better and better. By the time we were finished riding, Caden sat in a chair and seemed exhausted. He was very quiet, but about every 3 or 4 minutes he would shake his head, smile, and say "I just had the most fun ever!" His grin went from ear to ear, he couldn't wait to make his next appointment and he left feeling like he had just accomplished one of the most fun "things" he had ever done!!!!! The feeling of accomplishment and the pride that he left the Ranch with cannot be measured. It can be a life changing experience that fills these kid with self-confidence and pride that they may not get in other areas of their lives. Caden is visually impaired with no sight in his right eye and 20/200 vision in his left eye when wearing his glasses. He may not excel in some areas of his life because of this disability, but when he left the barn he was "6 feet tall with a feeling of accomplishment and pride." I have had comments from parents like "Small Champions has given him something great to talk about so his speech has improved and my husband and I feel that Small Champions has helped us to begin to dream for our son again." Another quote is "My son has benefited immensely from therapeutic horseback riding with Kathy Mikolasy. It has helped his balance and speech improve. He loves to learn about life on a ranch and helps groom and feed the horses. His lessons with Kathy have also taught him about appropriate behaviors with animals in general." Here's another - "When I told my son about horseback riding, he got upset and crying and said he was scared, so I was sure our first day was not going to go well, but that was not true. Our first day he connected with Kathy, his instructor, and the horses like he had been around them his whole life. To this day it gives him a sense of confidence like I have never seen." And another one - Jeffrey now enjoys horseback riding and is no longer afraid of being around large animals like horses - instead they calm and center him. He is learning how horses behave and how to communicate to them with the reins and verbal commands. It is encouraging his ability to communicate, listen and balance." And one last one - "When I explain to others the value of Small Champions summer program, I get a lump in my throat. Horse therapy is one of the greatest ways to work with our son. It is where everything is integrated - physical therapy for sensory integration, focus and attention, the relationship between social cues and social response with the horses and the cultivation of a very relationsip with his Small Champions instructor. We see all the work that he does come together there. Some days when he arrives "stuck" in a bad mood in that Asperger's way, you can see how Kathy and the horses help him to find that "good" place again. Connor carries these lessons with him and learns to use them when he feels frustrated or angry. When we see Connor ride, we are amazed at how far he has come and it gives us hope that one day he'll live and work in an independent life and that he'll be happy. Quotes from the families of these Small Champions is a true testament to how important this Program is to our Community. I could go on and on, but I think the quotes above will give you just a little insight as to how the families here in the Vail Valley feels about what Small Champions has done for them. Small Champions changes lives and I see it on a daily basis. I feel very blessed to be able to be a part of the Small Champions Family, as do my horses! Kathy Mikolasy November 3, 2020 - Page 331 of 389 4). Rosie and Craig Bruntz, parents of Small Champion Kayla Bruntz We would like to send a big thank you to the board of Small Champions and all of the generous volunteers and donors to the program for the support that our daughter, Kayla, has received. Kayla is now eighteen years old and she has developmental delays as well as cerebral palsy that affects her entire right side. She started with tennis lessons through Small Champions a few years ago and this year made the Vail Mountain School Tennis team! She played in her first tournament in March (and almost won the match). She so loves the practices, the uniform and being part of a team. Through Small Champions she was able to get the basics of tennis and learn ways to adapt her serve so she can do a one handed serve that is legal for tournament play and enabled her to participate in a high school sport as a player. The experience has far exceeded her (and our) expectations. The snowboarding program through Small Champions has been terrific and Kayla is now navigating around the mountain and standing up unassisted. Though she needs one on one support, she is able to talk at school and with friends about her weekend snowboarding on the mountain and participate in snow sports that are integral in the lives of our entire family. I want to give a big shout out to Small Champions for giving her the individualized support that she needed to be able to gain the skills to join a high school sports program and participate in tournament play with the rest of the team. It was an incredible experience for her and for us as she closes out her high school career. Thank-you Rosie, Craig and Kayla Bruntz 5). Our son, Tim, has Down syndrome and has participated in Small Champions since its inception. Because of the Small Champions one on one lessons with AMAZING individuals as coaches, Tim can now spend the day skiing double black diamonds in Vail's Back Bowls or out of bounds with a guide in Lech, Austria. He can ride a horse for hours on end. He can play an ok game of golf with a goal to get better. More importantly than the athletic skills, the time with these coaches has allowed him to become independent and self-confident. Finally, parents of Small Champions seldom have a "break" in their daily lives. Small Champions provides that, too, even if only for a few hours. Please feel free to contact me with comments or questions. Sincerely, Rick Sackbauer November 3, 2020 - Page 332 of 389 Users: smallchampions@gmail.com Email: smallchampions@gmail.com November 3, 2020 - Page 333 of 389 2021 Annual Contribution: Special Olympics - Vail Valley Dream Team/ski and snowboard team Kathy Mikolasy Town of Vail 2021 Annual Council Contribution Request CONTRIBUTION POLICY All contribution requests received by the Town of Vail will be processed in the following manner: A. All requests must be submitted electronically. Incomplete applications and supplemental information will not be accepted. THE TOWN COUNCIL WILL ONLY BE GIVEN YOUR COMPLETED APPLICATION FORMS. NO SUPPLEMENTAL INFORMATION WILL BE GIVEN TO THE TOWN COUNCIL. B. All applications for annual funding shall be completed and submitted by September 30th by 5:00 P.M. C. The Town Council will evaluate the various proposals based on their direct benefit to the entire community of Vail, fulfillment of the Town’s mission, and how this contribution will affect our resort community’s future health. The Town Council’s mission statement reads: In order to be the premier international mountain resort community, we’re committed to growing a vibrant, diverse economy and community, providing our citizens and guests with exceptional services and an abundance of recreational, cultural and educational opportunities. DISCLOSURE TO ALL APPLICANTS: 1. No money will be disbursed until March 1st, 2021. 2. Because of uncertainty of revenue estimates, please note the following possibilities: a) Contribution funding may be reduced based on 2021 revenues. b) The Town of Vail may choose to disburse funding in quarterly installments throughout 2021. Special event funding will follow the CSE’s guideline of payment in thirds pending completion of CSE and Town of Vail permitting requirements. 3. Notification of awards will be sent after the Council approves the final budget in December. GENERAL INSTRUCTIONS: All applications must be submitted by September 30th by 5:00 P.M. Any application received after that date will not be considered. Please complete all fields in this application. No hard copies are accepted. Email contact chilihorse@hotmail.com What is the name of your organization? Special Olympics - Vail Valley Dream Team/ski and snowboard team What category of funding are you applying for? (See definitions at www.vailgov.com/departments/finance/grant- process) In-kind only Type of Funding Requested In- Kind Services and Facilities Only In-Kind Contribution Requested 50 parking structure passes to be used by Volunteers on each Sunday of our training starting January 3, 2021 and going through the end of the ski season. Name of person completing the application Kathy Mikolasy Title of person completing the application Volunteer Coordinator and Head Coach of the Special Olympics ski/snowboard team Provide name of person or entity to whom the funding check will be cut. N/A - we are only requesting in-kind donation Mailing Address Street PO Box 3724 November 3, 2020 - Page 334 of 389 City Eagle State Colorado Zip Code 81631 Telephone number 970-390-3816 Email address chilihorse@hotmail.com Event/program and/or organization website N/A Number of years organization has been in business 51 Organization's Mission Statement The mission of Special Olympics Colorado (SOCO) is to provide year round sports training and athletic competitions in a variety of Olympic type sports for children and adults with developmental disabilities, six years of age and older, giving them continuing opportunities to develop physical fitness, demonstrate courage, experience joy and participate in a sharing of gifts, skills and friendship with their families, other Special Olympics Athletes and the Community. Organization's Tax Status Non-Profit (501C-3) If applicable, please attach current State Department of Revenue Certificate with this application. Epic Promise Program.doc How does your request support item 1C of the Contribution Policy (See above) In addition to Special Olympics Mission Statement, Special Olympics promotes community awareness and interaction with the Eagle County Special Needs population, which we see again and again as a win-win situation for everyone involved. We try to provide opportunities for our Athletes to be able to participate in the sports and recreational activities that the Vail Valley has to offer. We support item 1C.1C states that in order to be the premier international mountain resort community, the Town of Vail is committed to growing a vibrant, diverse economy and community. Special Olympics is part of that "diverse community". BUDGET Using the provided budget template, provide a detailed estimated event/program budget, including anticipated revenues and expenses. Are your books audited? Yes Please upload event/program/organization budget. Epic Promise Program.doc Who currently funds the event/program? We receive funding from the State of Colorado Special Olympics and also from our Regional Office in Glenwood Springs. We occasionally get private donations which we send to Glenwood Springs so that these funds can be distributed as needed. Otherwise our Volunteers not only volunteer their time but will contribute funds if we need money for additional things if the funds are not available through our Region or through the State SOCO. Vail Resorts, through the Epic Promise Program donates to us our lift tickets and the use of the race course on Vail Mountain to practice for our Regional and State Competitions. Who currently funds your organization? See explanation above. If the event/program is not funded at full request, how will the event change with a lower funding allocation? If we do not receive in-kind donations of parking passes our Volunteers would have to pay for parking on the Sundays of our training sessions. This would not stop us from having our ski team, however, it would financially impact our Volunteers and we would possibly lose some of our faithful and loyal Volunteers, some of whom have volunteered with us for over 20 years. November 3, 2020 - Page 335 of 389 Should the Council decide not to support this event/program at all, will it still occur? Yes Do you intend to host the event or program in Vail beyond 2021? Yes Do you anticipate requesting funding from the CSE for 2021? Yes SPONSORSHIPS & PARTNERSHIPS 1. What is the dollar $ amount of sponsorships and/or partnerships from other sources reflected in the event/program budget? $0 1a. What is the dollar $ amount of in-kind services or items provided from sponsors or partners? $19,060 2. Please list your confirmed sponsors or partners. Our confirmed sponsors/partners are the Town of Vail for parking passes (in the past) and also Vail Resorts Epic Promise Program (in the past) which donates in-kind donations in the way of 70 lift tickets, 250 beverage tickets, 10 Gondola One Foot Passes and 20 Tubing/Coaster Ride tickets. The number in 1a above is for these items listed which includes both the Town of Vail and Vail Resorts Epic Promise Program. 3. Please explain the potential for additional sponsorships or partners. If we are awarded the parking passes from the Town of Vail and the in-kind donations from Vail Resorts through the Epic Promise Program we do not need additional sponsors or partners at this time. ADDITIONAL INFORMATION Are there any other things you'd like to share with Council and staff that are not included in the application? We appreciate the support from the Town of Vail. The Town of Vail has supported our Special Olympics Ski Team by donating parking passes for our training days for many many years. I have been involved with our Ski Team since 1996 and throughout that time we have been blessed to have the Town of Vail support us. Without this support I am not sure we would have been able to attract the wonderful volunteers that we have had throughout the years and continue to attract. Thank you for all you have done to make this possible for our Special Needs Athletes who have thrived in our Community due to being able to gain confidence and have the opportunity to enjoy what the Vail Valley has to offer all of us who live here! REQUIRED ATTACHMENTS Organization rosters naming all officers, board of directors and respective positions as relevant Special Olympic Board Members.doc OPTIONAL ATTACHMENTS List any URLs where additional information can be found, including photos, videos or other content relevant to your application. You may visit the website www.specialolympicsco.org to view more information regarding Special Olympics of Colorado (SOCO). We are part of this state organization and are the Western Region out of Glenwood Springs. Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding We encourage questions about the Council application to be sent via email to Carlie Smith - csmith@vailgov.com. Phone calls for further discussion can be scheduled over email as well. --->The "Save Draft" button below allows you to save your application and November 3, 2020 - Page 336 of 389 come back to work on it again. --->The "Save" button is for when your application is complete and ready to submit. ---> Your application has not been formally submitted until you navigate to the Menu page and click "Submit Request". You will receive a confirmation email once your application has been submitted.<--- Number Linked Users chilihorse@hotmail.com Submission Date Submission Date Submission Date 09/12/2020 2021 Annual Contribution: File Attachments If applicable, please attach current State Department of Revenue Certificate with this application. Epic Promise Program.doc Please upload event/program/organization budget. Epic Promise Program.doc Organization rosters naming all officers, board of directors and respective positions as relevant Special Olympic Board Members.doc November 3, 2020 - Page 337 of 389 2021 Annual Contribution: Foresight Ski Guides Christine Holmberg Town of Vail 2021 Annual Council Contribution Request CONTRIBUTION POLICY All contribution requests received by the Town of Vail will be processed in the following manner: A. All requests must be submitted electronically. Incomplete applications and supplemental information will not be accepted. THE TOWN COUNCIL WILL ONLY BE GIVEN YOUR COMPLETED APPLICATION FORMS. NO SUPPLEMENTAL INFORMATION WILL BE GIVEN TO THE TOWN COUNCIL. B. All applications for annual funding shall be completed and submitted by September 30th by 5:00 P.M. C. The Town Council will evaluate the various proposals based on their direct benefit to the entire community of Vail, fulfillment of the Town’s mission, and how this contribution will affect our resort community’s future health. The Town Council’s mission statement reads: In order to be the premier international mountain resort community, we’re committed to growing a vibrant, diverse economy and community, providing our citizens and guests with exceptional services and an abundance of recreational, cultural and educational opportunities. DISCLOSURE TO ALL APPLICANTS: 1. No money will be disbursed until March 1st, 2021. 2. Because of uncertainty of revenue estimates, please note the following possibilities: a) Contribution funding may be reduced based on 2021 revenues. b) The Town of Vail may choose to disburse funding in quarterly installments throughout 2021. Special event funding will follow the CSE’s guideline of payment in thirds pending completion of CSE and Town of Vail permitting requirements. 3. Notification of awards will be sent after the Council approves the final budget in December. GENERAL INSTRUCTIONS: All applications must be submitted by September 30th by 5:00 P.M. Any application received after that date will not be considered. Please complete all fields in this application. No hard copies are accepted. Email contact christine@foresightskiguides.org What is the name of your organization? Foresight Ski Guides What category of funding are you applying for? (See definitions at www.vailgov.com/departments/finance/grant- process) In-kind only Type of Funding Requested In- Kind Services and Facilities Only In-Kind Contribution Requested In-Kind contribution of (2) Blue level parking passes and (1) Pink level parking pass good for use during the 2020-2021 ski season Name of person completing the application Christine Holmberg Title of person completing the application Executive Director Provide name of person or entity to whom the funding check will be cut. Foresight is not requesting cash funding. Mailing Address Street PO Box 882 City Vail November 3, 2020 - Page 338 of 389 State Colorado Zip Code 81658 Telephone number 303-506-3859 Email address christine@foresightskiguides.org Event/program and/or organization website foresightskiguides.org Number of years organization has been in business 19 Organization's Mission Statement The mission of Foresight Ski Guides is "to promote fitness, athletic skills, personal achievement, self-confidence and self-esteem for individuals who are blind or visually impaired by providing challenge recreation opportunities through affordable access to snow sports." Organization's Tax Status Non-Profit (501C-3) If applicable, please attach current State Department of Revenue Certificate with this application. Certificate of Good Standing - Foresightg.pdf 9.4.2020.pdf How does your request support item 1C of the Contribution Policy (See above) Foresight Ski Guides thanks the Town of Vail for its continued support of our transformative, guided skiing program for blind and visually impaired individuals. Foresight is committed to not only providing challenging, goal-oriented, life-altering, recreation- based experiences for people who are blind and visually impaired but also to supporting the Town of Vail's mission and contributing to the community’s future health. At the very heart of what Foresight does is work to improve the quality of life of those who are blind or visually impaired. Foresight strives to shatter the attitudinal barriers, myths and stereotypes about blindness through its highly visible presence in Vail. Foresight’s program exposes people with visual disabilities to the joy and exhilaration of skiing and snowboarding. Our affordable program brings both adults and youth to Vail when they would likely go elsewhere. Adults come back year after year and some even come multiple times during a season. Youth are groomed to become proficient skiers so when they are older they return to Vail year after year. Often times adults travel with family or friends and youth travel with family or adult chaperones who wouldn’t otherwise visit Vail. Only Foresight’s blind skiers receive products and services donated by generous local sponsors (lift tickets, equipment, lodging and transportation). The additional guests typically do not receive discounted services so they spend money in the Town of Vail. In addition about half of our ski guides live out of town. Many of those out of towners would not necessarily ski Vail if they were not guiding with Foresight. When a non-local guide is scheduled to work more than one day Foresight pays their lodging expense. The non-local guide is responsible for their ancillary costs while in town. Foresight provides unique and satisfying volunteer/community give-back opportunities to the Vail community – by becoming guides to our visually impaired participants (VIPs). Foresight’s guides are all volunteers and trained at no expense of their own. In exchange the volunteers are asked to give back ten (10) days per ski season as a guide or shadow. Time and again we hear how the guides are the ones who benefit from spending time with the VIPs. Last year one of our adult VIPs, named Reid, volunteered to speak to a group of youth VIPs. Reid lost his functional vision when he was 10 years old. When speaking with our younger VIPs, he told them how skiing with Foresight helped him develop the confidence to take on challenges that seemed out of his reach due to his visual disability; like attending college and starting a career. Reid has been skiing with Foresight for more than 10 seasons, is a college graduate and works for one of the largest computer manufacturers in the world. Skiing at Vail is now an ongoing part of Reid’s life and he is inspiring the next generation of blind and visually impaired skiers to do the same. Reid is just one example of Foresight's many, many VIPs who contribute to the vibrant and diverse Vail community. BUDGET Using the provided budget template, provide a detailed estimated event/program budget, including anticipated revenues and expenses. Are your books audited? No November 3, 2020 - Page 339 of 389 Please upload event/program/organization budget. 2020 Budget Final.pdf Who currently funds the event/program? Foresight receives in-kind and financial support from Vail Resorts/EpicPromise, Town of Vail, Vail and Edwards Rotary Clubs, Safeway Foundation, Virginia Hill Foundation, Jelm Foundation, The Denver Foundation, and the Jones Family Foundation. Foresight Ski Guides Board of Directors, volunteer guides, program participants, and individuals also make donations to support our program and organization. Who currently funds your organization? Foresight receives in-kind and financial support from Vail Resorts/EpicPromise, Town of Vail, Vail and Edwards Rotary Clubs, Safeway Foundation, Virginia Hill Foundation, Jelm Foundation, The Denver Foundation, and the Jones Family Foundation. Foresight Ski Guides Board of Directors, volunteer guides, program participants, and individuals also make donations to support our program and organization. If the event/program is not funded at full request, how will the event change with a lower funding allocation? In the event that Foresight is not awarded in-kind support at the full request (2 blue and 1 pink parking passes) it will still operate as planned. Other, less convenient parking options will need to be identified. Foresight provides guided skiing and snowboarding for blind and visually impaired youth and adults. Foresight provides parking for its volunteer ski guides, half of whom drive from Denver and need to be parked and ready to meet our visually impaired participants (VIPs) at Golden Peak by 8:30am. Support from the Town of Vail is a significant help in off-setting out of pocket parking expenses, especially now when the current health pandemic is already putting a strain on our finances. Additionally the pink parking pass is for our Executive Director who is onsite each day a blind skier is on the mountain and other days as necessary for planning purposes. The Executive Director often has to "come and go" so having parking near Golden Peak is much appreciated. These parking passes have been so helpful in removing barriers for staff and volunteers who guide our VIPs and run our program. Should the Council decide not to support this event/program at all, will it still occur? Yes Do you intend to host the event or program in Vail beyond 2021? Yes Do you anticipate requesting funding from the CSE for 2021? Yes SPONSORSHIPS & PARTNERSHIPS 1. What is the dollar $ amount of sponsorships and/or partnerships from other sources reflected in the event/program budget? $134,500 1a. What is the dollar $ amount of in-kind services or items provided from sponsors or partners? $144,919 2. Please list your confirmed sponsors or partners. Jelm Foundation has committed to us but at a much lower amount than usual, $2,000-$3,000 versus the typical $15,000. EpicPromise: In discussion as far as what their in-kind donation will look like this year 3. Please explain the potential for additional sponsorships or partners. We are currently awaiting word from several foundations we recently solicited, (United Way Eagle River Valley, Max and Victoria Dreyfus Foundation, El Pomar Foundation) and we continue to apply to new ones when applicable. Applications will be submitted to Vail and Edwards Rotary Clubs and well as the Denver Foundation, Foreseeable Future Foundation, John G. Duncan Charitable Trust, Virginia Hill Foundation and The North Face. Additional partners include Vail Marriott and Comfort Inn, Avon - these businesses have historically supported Foresight with deeply discounted hotel room rates. We will also launch our end of year appeal campaign at the beginning of November. ADDITIONAL INFORMATION November 3, 2020 - Page 340 of 389 Are there any other things you'd like to share with Council and staff that are not included in the application? It's no secret, times are tough right now. Whether you have been personally affected by COVID-19 or are a professional casualty of the pandemic we are all sailing uncharted waters. For 19 years Foresight Ski Guides has been a visible strong hold on Vail Mountain, working with blind and visually impaired individuals. The longevity of our partnership with Vail Resorts shows they respect and believe our program is relevant. Now more than ever this vulnerable population needs access to opportunities that provide social interaction, confidence building, physical fitness, and personal growth. Foresight can provide that. Honestly, will we even be able to run our program this winter? We don't know. But we aren't going to give up without a fight. We hope the Town of Vail will stand next to us and show its support for a small and meaningful program. REQUIRED ATTACHMENTS Organization rosters naming all officers, board of directors and respective positions as relevant Foresight Board of Directors 2020.docx OPTIONAL ATTACHMENTS List any URLs where additional information can be found, including photos, videos or other content relevant to your application. www.foresightskiguides.org https://www.instagram.com/foresightskiguides Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding Deya with Kristi and Jan.png Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding VIP skiing.png Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding St Vrain Schools.jpg We encourage questions about the Council application to be sent via email to Carlie Smith - csmith@vailgov.com. Phone calls for further discussion can be scheduled over email as well. --->The "Save Draft" button below allows you to save your application and come back to work on it again. --->The "Save" button is for when your application is complete and ready to submit. ---> Your application has not been formally submitted until you navigate to the Menu page and click "Submit Request". You will receive a confirmation email once your application has been submitted.<--- Number Linked Users foresightskiguides@gmail.com Submission Date 09/04/2020 Submission Date Submission Date 09/04/2020 2021 Annual Contribution: File Attachments If applicable, please attach current State Department of Revenue Certificate with this application. November 3, 2020 - Page 341 of 389 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C: Presentation West Vail Master Plan (virtual) Open House Results P RE S E NT E R(S ): Matt Gennett, Director of Community Development and Gabby Voeller, S E Group AC T IO N RE Q UE S T E D O F C O UNC I L: Review presentation and provide feedback. B AC K G RO UND: S taff and Gabby Voeller from S E Group will provide a presentation which will highlight the key takeaways from the feedback received during the Virtual Open House webinar and accompanying survey. T he creation and adoption of a master plan for West Vail is a Town Council 2018-2020 A ction Plan goal. This plan will be in keeping with the council’s intentions around thorough community engagement, sustainable best practices for future development, identification of housing opportunities, and fostering economic development to create vibrancy. T his plan will also address the many nonconforming uses and structures in West Vail and provide policies to guide future development decisions in West Vail. AT TAC H ME N TS: Description Staff Memorandum Survey Summary November 3, 2020 - Page 342 of 389 To: Vail Town Council From: Matt Gennett, Community Development Director Date: November 3, 2020 Subject: West Vail Master Plan – Virtual Open House Feedback Summary I. INTRODUCTION The Virtual Open House combined the presentation of project background and initial analysis with survey questions on issues, desired future conditions, and other plan topics. Our innovative virtual format allowed the public to participate safely during the COVID-19 pandemic. An online survey was open from August 31, 2020 to September 21, 2020 and received 235 responses. A webinar was held on September 10, 2020, and 45 people attended and answered polling questions. The polling questions were a sample from the longer survey. Results from both feedback opportunities are summarized in the report attached to this memorandum II. BACKGROUND The creation and adoption of a master plan for West Vail is a Town Council 2018-2020 Action Plan goal. This plan will be in keeping with the council’s intentions around thorough community engagement, sustainable best practices for future development, identification of housing opportunities, and fostering economic development to create vibrancy. This plan will also address the many nonconforming uses and structures in West Vail and provide policies to guide future development decisions in West Vail. The project area, as shown in the attached map, is approximately 262 acres and is bordered by West Gore Creek Drive to the south, Cortina Lane, and Garmisch Drive to the north, Buffehr Creek Road to the east and Arosa Drive to the west. This project area was determined by Town staff and may be modified based on input from the community during the plan process. The plan will also consider connections from West Vail to local destinations outside of the project area and West Vail’s role within the Town. III. SUMMARY Staff and Gabby Voeller from SE Group will provide a presentation to Council during the afternoon meeting which will highlight the key takeaways from the feedback received during the Virtual Open House webinar and accompanying survey. November 3, 2020 - Page 343 of 389 Town of Vail Page 2 ACTION REQUESTED BY COUNCIL Staff asks Council to review the presentation and provide feedback. ATTACHMENTS: Virtual Open House Feedback Summary November 3, 2020 - Page 344 of 389 page 1 Virtual Open House September 2020 Virtual Open House Feedback Summary A Virtual Open House for the West Vail Master Plan was held over the first few weeks of September 2020. The community’s ideas will be at the heart of the plan, and this Virtual Open House was the public kickoff – the public’s first opportunity to provide their vision for the West Vail neighborhood. The Virtual Open House combined the presentation of project background and initial analysis with survey questions on issues, desired future conditions, and other plan topics. This virtual format allowed the public to participate safely amidst the COVID-19 pandemic. An online survey was open from August 31, 2020 to September 21, 2020 and received 235 responses. A webinar was held on September 10, 2020 and 45 people attended and answered polling questions. The polling questions were a sample from the longer survey. Results from both feedback opportunities are summarized below. Respondent Demographics The largest portion of survey respondents were West Vail full-time residents (43%), and 28% were part-time residents in the area. The survey did receive responses from full-time residents from elsewhere in Town of Vail and Eagle County (39% of respondents combined). This question was also asked to webinar participants, of whom 40% were full-time West Vail residents with the rest of the breakdown similar to that of the survey. Hereafter, West Vail full-time residents who responded to the survey are referred to as West Vail respondents. Survey respondents primarily work elsewhere in Town of Vail (38%) or are retired (29%). Only 12% work in West Vail and 12% were fully remote workers, self-described as such prior to the COVID-19 pandemic. West Vail respondents were more likely to work elsewhere in Town of Vail (46%) or in West Vail (23%) and less likely to be retired than respondents as a whole. Webinar participants displayed a similar breakdown, with a slightly higher percentage working elsewhere in Eagle County. About half of survey respondents were between age 45 and 64 (48%) with the remaining respondents divided relatively evenly between the 25 to 44 and 65+ age brackets (25% and 26%). A smaller proportion of West Vail respondents were 65+, with greater relative participation from the 25-44 age bracket. About half of respondents had spent 20+ years in the area (46%) and 68% had spent at least 10 years in the area. About 13% of respondents had spent less than five years in the area. For this question, West Vail respondents had a very similar trend to that of all respondents. Survey respondents primarily had a household income of $150,000+ (41%) and 95% had household incomes greater than $50,000 per year. West Vail respondents’ incomes trended November 3, 2020 - Page 345 of 389 page 2 slightly lower than those reported by all respondents. 20 survey respondents live in deed- restricted housing in West Vail (20%), with an additional 7 respondents living in deed restricted housing elsewhere in Town of Vail and Eagle County. Visioning and Issues Respondents were asked what they appreciated about West Vail at present and what they wanted to see in the future. Respondents selected the five they felt were most important from a longer list. The following tables show the five most popular responses amongst all respondents and the most popular responses amongst West Vail respondents. TABLE 1. WHAT DO YOU APPRECIATE MOST ABOUT WEST VAIL? All Respondents West Vail Respondents 1) Grocery stores 1) Grocery stores 2) Parks and trails 2) Parks and trails 3) Walking and biking options 3) Walking and biking options 4) Locally-owned businesses 4) I know my neighbors! 5) Local-serving businesses 5) Convenience A common thread through these responses is recreation, connectivity, and the locals “feel” of the area – with grocery stores and other local-serving businesses, convenience, and neighborly environment frequently mentioned. Webinar participants mentioned the convenience, neighborhood feel, walkability, parks and trails, and commercial options repeatedly. TABLE 2. WHAT DO YOU WANT TO SEE IN WEST VAIL IN THE FUTURE? All Respondents West Vail Respondents 1) Pleasant streetscapes (lighting, benches, landscaping) 1) Sidewalks and bike lanes in residential neighborhoods 2) People who work here can live here 2) Easy walking and biking to trails and parks 3) More local-oriented businesses (i.e., hardware store, dry cleaners) 3) Easy walking and biking for errands 4) Easy walking and biking to trails and parks 4) Pleasant streetscapes (lighting, benches, landscaping) 5) Sidewalks and bike lanes in residential neighborhoods 5) People who work here can live here November 3, 2020 - Page 346 of 389 page 3 Many respondents stated that enhanced mobility and streetscapes were high priorities for the future, especially West Vail respondents. Webinar participants were most interested in a shopping center with a new layout, design, and businesses; retention and expansion of businesses for locals; and more inviting streetscapes. Respondents were asked to select five key issues in West Vail at present. The following table shows the five most popular responses amongst all respondents and the most popular responses amongst West Vail respondents. TABLE 3. WHAT ISSUES DO YOU SEE IN WEST VAIL? All Respondents West Vail Respondents 1) Highway noise 1) Highway noise 2) Outdated commercial area 2) Outdated commercial area 3) Aging housing stock 3) Speeding 4) Speeding 4) More and more short-term rentals 4) More and more short-term rentals 5) More and more second homes All respondents and the West Vail respondents were most concerned about the highway noise, the outdated commercial area, and speeding. West Vail respondents were very concerned about the transformation of housing into short-term rentals and second homes. Notably, few respondents were concerned about the limited tourist traffic to West Vail. Economics and Housing Respondents were asked several questions about businesses they’d like to see in West Vail, where they currently shop, and appropriate housing types for West Vail. TABLE 4. WHAT TYPES OF BUSINESSES DO YOU THINK ARE IMPORTANT TO KEEP, ADD, OR EXPAND IN WEST VAIL? All Respondents West Vail Respondents 1) Grocery store 1) Grocery store 2) Casual dining 2) Casual dining 3) Hardware and home improvements 3) Hardware and home improvements 4) Liquor store 4) Liquor store 5) Gas stations 5) Coffee shop November 3, 2020 - Page 347 of 389 page 4 Respondents were very interested in retaining local-serving businesses such as grocery stores, hardware stores, and liquor stores. Casual dining was also a top priority, which is somewhat limited in West Vail at present. Notably, West Vail respondents responded very similarly to the overall group, except for more interest in a coffee shop relatively. Overall, respondents were less interested in fine dining, gift shops, clothing stores, automobile businesses, and real estate businesses. Webinar participants were very interested in having or expanding casual dining/fast casual and coffee shops. The following table shows the primary shopping location for different types of purchases for all respondents and West Vail respondents specifically. TABLE 5. WHERE DID YOU MAKE YOUR PURCHASES (PRE-COVID) – PRIMARY LOCATION All Respondents West Vail Respondents Food and Beverage Shopping West Vail West Vail Dining Elsewhere in Town of Vail Elsewhere in Town of Vail Retail (clothing, sports equipment, etc.) Online Online Household goods (hardware, furniture, etc.) Elsewhere in Eagle County Elsewhere in Eagle County Respondents typically conducted the vast majority of their food and beverage shopping in West Vail, although those living in elsewhere in Eagle County primarily went to other locations in the County. Dining spending was more evenly distributed, with about 40% elsewhere in Town of Vail, 25% elsewhere in Eagle County, and 20% in West Vail for all respondents and West Vail respondents. Respondents reported minimal retail spending in West Vail (5%), with the majority Online and about 20% in both elsewhere in the Town of Vail and elsewhere in Eagle County. Household goods spending was primarily distributed between elsewhere in Eagle County (40%), Online (30%), and West Vail (20%). Respondents were asked about the types of housing they would like to see more of in West Vail. The top three responses are listed here, as there were fewer choices presented. TABLE 6. WHAT TYPES OF HOUSING WOULD YOU LIKE TO SEE MORE OF IN WEST VAIL? All Respondents West Vail Respondents 1) Smaller single-family homes 1) Smaller single-family homes 2) Townhouses 2) Townhouses November 3, 2020 - Page 348 of 389 page 5 3) Deed-restricted affordable housing 3) Duplexes Respondents were more interested in smaller or attached dwellings than larger options (apartment buildings and multi-family developments). Notably, deed restricted affordable housing was of higher interest overall than it was for West Vail respondents, with deed- restricted affordable housing as the top interest for residents of elsewhere in Town of Vail and the #2 interest for residents of elsewhere in Eagle County. Webinar participants were most interested in townhomes, mixed-use development housing, and small-single family homes. Design Character and Development Respondents were asked about how they viewed the existing residential character of West Vail and the desired future character. The most popular response for existing character was varied, with some respondents referring to it as eclectic and mountain town. For the future, a mountain town character was strongly desired, with some respondents seeking an eclectic or European- inspired character. These responses did not vary significantly between all respondents and those living in West Vail. In the write-in responses many referred to the existing residential character as “run down” or by other similar terms. Webinar participants primarily chose the term “dated”, with some calling it eclectic or mountain-town. Webinar participants were also asked if they liked the character of the residences and businesses in West Vail. The majority (54%) said they mostly like it, but there are some areas they don’t like, with 36% saying they mostly don’t like it, but there are some areas they like. Respondents were asked what they most wanted to see in the West Vail commercial area in the future. The following table shows the five most popular responses from all respondents and West Vail respondents. TABLE 6. WHAT WOULD YOU LIKE TO SEE IN THE WEST VAIL COMMERCIAL AREA? All Respondents West Vail Respondents 1) Outdoor dining 1) Outdoor dining 2) Walking and biking paths 2) Underground parking 3) Underground parking 3) Walking and biking paths 4) Mixed use buildings 4) Mixed use buildings 5) Affordable housing 5) Safer street crossings Respondents were primarily interested in enhancing the outdoor space, through outdoor dining options, bike-ped friendly routes, and burying the parking. Notably, residents of elsewhere in the Town of Vail and elsewhere in Eagle County listed affordable housing as their top desire for the November 3, 2020 - Page 349 of 389 page 6 West Vail commercial area. Of the options presented, there was the least interest in high-end housing and hotels. Respondents were asked about places they’ve seen that they would like the West Vail commercial area to look like. Frequently repeated responses were: Pearl Street in Boulder, Edwards Riverwalk, Aspen, Highlands in Denver, Salida, Whistler, Crested Butte, and Jackson. Overall, these responses suggested a desire for a walkable downtown with a more western feel (such as Jackson, Crested Butte, or Salida). Transportation and Mobility Respondents were asked how they typically get to West Vail businesses. Driving was certainly the most popular mode, but a strong percentage do walk/bike some of the time. Among West Vail residents, only 20% always drive, with 45% mostly driving, resulting in a higher percentage of those who walk/bike some of the time. The following table shows primary barriers respondents listed to walking and bike more. TABLE 7. WHAT KEEPS YOU FROM WALKING OR BIKING MORE IN WEST VAIL? All Respondents West Vail Respondents 1) Weather/snowy and icy conditions 1) Weather/snowy and icy conditions 2) High-speed traffic 2) High-speed traffic 3) Lack of comfortable trails or sidewalks 3) Lack of comfortable trails or sidewalks 4) Unsafe crossings for walking/biking 4) Unsafe crossings for walking/biking 5) Long distances 5) Indirect crossings for walking and biking 37% 38% 4% 9%0%1% 11% Access Mode to West Vail Businesses Always drive Mostly drive Always walk/bike Mostly walk/bike Always take transit Mostly take transit An even mix! November 3, 2020 - Page 350 of 389 page 7 Respondents mentioned the innate challenge of the weather conditions but also lack of facilities and high-speed traffic. Few felt the steep slopes were a deterrent. Many also wrote in the inconvenience of walking/biking with their groceries and difficulty crossing the roundabouts. Amongst those who lived beyond West Vail, the distance was a primary deterrent. Webinar participants primarily stated unsafe crossings, lack of comfortable trails and sidewalks, and indirect connections for walking and biking. A similar question was asked about barriers to transit use. Primarily, respondents mentioned the ease of other modes of transport (driving, walking, and biking). Some people also named the lack of frequency, distance to stops, and inconvenience of routes. Webinar participants were asked a more general question about the top issues around parking, transportation, and mobility. Primary responses were speeding vehicles, walking feels unsafe, infrequent transit, and biking feels unsafe. Too much traffic and challenging to find parking were not considered top issues. Final Comments Respondents could provide any additional comments at the end of the survey. Key themes that emerged were the importance of focusing on community, concerns about short-term rentals, enhancing the quality of the neighborhood (housing + businesses), outdoor spaces, aesthetics, walking connections, preserving open space, concerns about over-development, small-town feel, and local feel. Webinar participants were asked what are the most important things for this master plan to accomplish. The primary responses were creating a development vision for the commercial area, reconcile zoning issues and create a housing strategy for the area, and preserve and expand local businesses opportunities. Participants were less interested in enhancing parks, trails, and recreation. November 3, 2020 - Page 351 of 389 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C: W ildlife P rotection Update P RE S E NT E R(S ): Ryan Kenney, Police Commander and Miguel J auregui, Code E nforcement AC T IO N RE Q UE S T E D O F C O UNC I L: L isten to presentation and ask questions. B AC K G RO UND: I n 2006 Vail Town Council passed Ordinance No. 20, Series of 2006 to protect and maintain wildlife in the Town of Vail and surrounding areas and to minimize the risk of dangerous interaction between humans and wildlife. Human refuse provides an abundant yet unhealthy supply of food for wildlife within the town constitutes a menace to property and to the health and welfare, peace and safety of the citizens of Vail. There will be an update on the enforcement of this ordinance. AT TAC H ME N TS: Description Memo November 3, 2020 - Page 352 of 389 Date: 10/28/20 To: Town of Vail Council From: Vail Police Chief Dwight Henninger Subject: Bear Call Trends 2020 From our compiled information regarding VPSCC’s bear calls in 2020 we’ve seen a significant rise in bear activity around town in comparison to last year. With currently over 200 confirmed bear sightings in both residential and public areas this year, Vail has had over two times the residential area sightings and three times the public area sightings than last year. These sightings contain over 70 reports of bears being attracted to trash receptacles, over 60 reports of bears having been seen in front and back yards, and over 60 reports of bears roaming public streets and trails. One specific area where we saw an increase was in reports of bears entering garages. Bears were unsurprisingly attracted to some sort of possible source of food such as trash or compost. Last year much of the bear activity had ceased at the start of September. September this year marked a sudden “Pre-Hibernation Feeding Frenzy”, where it was not uncommon to receive 20+ bear related calls a week. These calls included many individual sightings as well as continued sightings of specific “Trouble Bears” which were spotted numerous times often returning to the same locations. Fortunately, while much of this feeding frenzy has ended and bear sightings have declined weekly by as much as 75%, we’re not quite out of the woods yet. We’re still receiving multiple calls a week regarding bears searching for food, some even having broken into vehicles used to deliver bread. Throughout the year, and especially during this busy time for the bears, Vail Police’s Code Enforcement Officers have been diligently monitoring for Wildlife Ordinance Violations to ensure Vail remains a vibrant and eco-friendly community, for ours and the bears sakes. As of now our CEOs have issued 556 total Wildlife Ordinance related warnings, a slight drop from last year’s 568. In occurrences with repeated offenses, a court summons is issued. In 2020 there have been three such court summons issued on the grounds of intentionally or unintentionally feeding wildlife. November 3, 2020 - Page 353 of 389 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C: Municipal Operations Update W inter S eason (2020-2021) P RE S E NT E R(S ): S cott Robson, Town Manager AC T IO N RE Q UE S T E D O F C O UNC I L: I nformation Only. B AC K G RO UND: Town Manager will present several municipal operations updates for the upcoming winter season related to transit, winter enhancements, guest services, and winter messaging. AT TAC H ME N TS: Description Memo Municipal Operations W inter Season 110320 November 3, 2020 - Page 354 of 389 To: Mayor and Town Council From: Town Manager’s Office Date: November 3, 2020 Subject: Municipal Operations Update Winter Season 2020-2021 I. PURPOSE The purpose of the memo is to provide updates to a number of the town’s municipal operations for upcoming winter season, 2020-21. Town staff continue to monitor public health orders and impacts on its municipal services. As the town prepares for the upcoming winter, staff will plan for the ability to react quickly in its municipal operations in order to comply with revisions to public health orders as the state of the COVID cases changes in coming months. ▪ Transit Guidance Update ▪ Guest Service Advocate Program ▪ Winter Enhancements Updates ▪ Noise Ordinance ▪ Ski Area Guidance Plan & Status ▪ Vail Winter Messaging (Communications Campaign) III. MUNICIPAL OPERATIONS UPDATES Transit Guidance Update The Colorado Department of Public Health and Environment (CDPHE) has released draft updated guidance for public transportation providers across the State and Eagle County transit providers including Vail have provided input. In short, the revised guidance from the State will continue to include a mask mandate on buses and provide capacity guidance on buses to 50%. Assuming significant skier visitation this winter, this 50% capacity limit poses a major challenge for Vail’s transit system to effectively implement during peak periods this winter. Vail Transit is making every effort to transport passengers in a safe and efficient manner using guidance provided by the Colorado Department of Public Health and Environment. Some of the Covid-19 measures Vail Transit will be implementing this winter include: • Face coverings are required to be in use at all times by drivers and passengers (2 years old and older); remember to cover your nose and mouth. • Complimentary face coverings are available on the bus to ensure compliance. • Face coverings are required to be worn at all transit stops when others are present. • Plexiglass partitions are in place to separate drivers from passengers with primary loading and unloading via the rear doors. Access remains available through the front doors for ADA when needed. November 3, 2020 - Page 355 of 389 Town of Vail Page 2 • Passengers are asked to be respectful of others by creating physical separation between non-related parties to the extent possible. • Rider capacity will vary at any given time due to multiple stops for loading and unloading. • To accommodate passenger demand, extra buses will be in service during peak times including Friday-Sunday on the busiest outlying routes, East Vail and West Vail South. • Vail has pioneered use of a microbial reduction system on all buses. The continuous, chemical-free system complements the town’s additional cleaning protocols to provide wide- ranging environmental protections. Interior surfaces are disinfected nightly. Guest Service Advocate Program (replacing Community Host Program) In light of the public health crisis, the volunteer community host program has been suspended for the season. Replacing that program will be a Guest Service Advocate Program whereby Town of Vail will hire employees who will educate guests and residents on community and public health safety measures, provide wayfinding services, and amenity information including current Vail Mountain operations. The goal for this group is to interact with the community to promote advocacy about safety expectations while creating a warm and welcoming first impression. The town’s volunteer Community Host Program has traditionally been made up of those most hit-hard by the COVID-19 outbreak and focused on guest services. Since there are now public health orders and restrictions in place, it was deemed most appropriate to transition this programming with a new focus. Winter Enhancements Updates ❖ Explore the idea of tenting existing expanded premises for restaurants to provide additional indoor dining with social distancing for the winter months, with a focus on dinner service. The Town has been diligently working to implement the winter tenting program that would help to continue the expansion of outdoor premises. Social distancing requirements and the 50% limit on operational capacity for restaurants continue to place major burdens on the viability of Vail restaurants, especially moving into the winter season. In addition, there will likely be limitations on Vail mountain for gathering, which will necessitate more dining options in the villages. The program is close to being launched with upwards of a dozen restaurant commitments for both temporary and seasonal tenting options. The town has offered to pay for all tenting costs and restaurant owners would cover operational costs associated with the tents. ❖ Create “warming area locations” with vertical patio heaters and/or portable fire pits for guests to utilize as places to warm, dine on carry out and/or wait for dining in the villages. Staff is evaluating a number of options to provide multiple areas for outdoor warming in the villages. The proposed areas will take into account public safety, public health order requirements, and operational impacts to provide guests and residents additional areas for outdoor warming this winter. The plan will likely include smaller structures (igloos, greenhouses, etc.) and firepits and patio heaters, placed in pockets around the villages instead of a single large warming tent. This village enhancement would be beneficial throughout the day for guests to use as a place to warm, eat, drink, or wait for restaurant seating to become available. It would be a complementary effort to the above proposal of tenting expanded premises and serve guests, residents and the entire business community. November 3, 2020 - Page 356 of 389 Town of Vail Page 3 A number of locations that would provide appropriate space for social distancing requirements to be met are being evaluated. ❖ Ambient and Music Entertainment (2020 – 2021) With town council approval to fund ambient music and family entertainment in the villages, the economic development team has prepared an RFQ for release this month requesting interested vendors submit proposals to produce entertainment for approximately 150 days throughout the winter and summer seasons. The RFQ includes a scope of work, a sample schedule of dates throughout the year, and a proposed event budget estimated at $300K. This budget has been included in the 2021 budget and is offset by savings from the larger events that can no longer occur because of the public health order restrictions. This effort also remains a priority moving into the winter months with a goal of continuing to add vibrancy to the villages and enhance the guest experience. Noise Ordinance Council has requested staff review the town’s code section related to its noise regulations, Section 5-1-7 – Noise Prohibited. There have been some calls about noise exceeding allowed decibel levels per the town code this past summer. It is noted there was an increase in outdoor programming related to ambient and music entertainment in the villages because of the public health crisis and the need for more outdoor activation to comply with social distancing orders. Noise complaint calls have not been exceedingly high in recent years and are more common during summer months. Staff has been reviewing the code section to ensure it is offering the appropriate guidelines with noise standards and the appropriate process for the issuance of noise permits. Several staff from various departments have reviewed legislation from peer resort communities to compare the decibel standards and permitting process. The decibel levels identified in the town’s code typically align with other communities; special events typically receive variances for decibel levels in a number of communities. Staff will continue to review what measures might be considered to ensure an appropriate balance is offered between noise levels and music activations in the villages. Once these measures have been identified, an update will be presented to the council. State of Colorado Ski Area Guidance Plan Guidance for Colorado ski areas and resorts for operations during the public health crisis has been addressed by the Colorado Department of Public Health and Environment and the Colorado State Emergency Operations Center. See the link below which addresses this information: Link: https://covid19.colorado.gov/safer-at-home-in-the-vast-great-outdoors/guidance-by- sector/ski-areas-and-resorts November 3, 2020 - Page 357 of 389 Town of Vail Page 4 Vail Winter Messaging (Communications Campaign) A coordinated communications campaign is being developed in partnership with Vail Mountain and Vail Chamber & Business Association that will be used to provide consistent, communitywide messaging for the winter season. This will include an on-street presence by the Guest Service Advocates, informational signage, pre-arrival information, etc. These resources will be easily accessible by businesses, employees, guests, and community members with the goal to clearly communicate requirements and set expectations in order to deliver a safe and successful ski season from start to finish. Examples include: • Discover Vail.com webpage: Business toolkit and guest facing COVID page • Vail.com webpage with “what you need to know for winter” information: link: https://www.vail.com/explore-the-resort/about-the-resort/winter-experience.aspx November 3, 2020 - Page 358 of 389 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C: D R B / P E C Update P RE S E NT E R(S ): J onathan S pence, Planning Manager AT TAC H ME N TS: Description October 21, 2020 D R B Meeting Results October 26, 2020 P E C Meeting Results November 3, 2020 - Page 359 of 389 DESIGN REVIEW BOARD October 21, 2020, 3:00 PM Virtual 75 S. Frontage Road - Vail, Colorado, 81657 1.Call to Order 1.1.Register in advance for this webinar: https://us02web.zoom.us/webinar/register/WN_nyuXc62DRoubA5Ed7cYyjg After registering, you will receive a confirmation email containing information about joining the webinar. 1.2.Attendance Present: John Rediker, Kit Austin (left after item 2.3), Doug Cahill, Peter Cope, Joe St. John Absent: None 2.Main Agenda 2.1. 2.2. 2.3. DRB20-0459 - Alura Vail Conceptual review of a new mutli-family development Address/Legal Description: 1472 Matterhorn Circle/Vail Park Meadows Applicant: Alura Vail, represented by The Brown Studio Planner: Jonathan Spence DRB17-0500.001 - Vail Health Final review of changes to approved plans (amendments to access and associated improvements at the MPB) Address/Legal Description: 108 & 180 South Frontage Road West / Lot 2, Vail Village Filing 2 Applicant: Vail Health, represented by Davis Partnership Planner: Jonathan Spence John Rediker moved to approve. Peter Cope seconded the motion and it passed (5-0). DRB20-0510 - Alpenrose Final review of an exterior alteration (winter patio covering) Address/Legal Description: 100 East Meadow Drive Unit 5/Lot O, Block 5D, Vail Village Filing 1 Applicant: JHS Vail LLC, represented by Rocky Mountain Construction Group Planner: Jonathan Spence 1.The applicant will demonstrate on the Building Permit application that the wall windows will be as large as possible and that the window trim November 3, 2020 - Page 360 of 389 c olor shall match the building window trim (red). J ohn Rediker moved to approve with conditions. Kit Austin sec onded the motion and it passed (5-0). 2.4.D R B 20-0494 - Sonnenalp C onceptual review of an exterior alteration (window design) Address/Legal Desc ription: 20 Vail Road/Lot 1, Sonnenalp Subdivision Applicant: Sonnenalp Properties I nc ., represented by Pierce Austin Arc hitects Planner: Erik Gates 2.5.D R B 20-0452 - Sonnenalp Final review of an exterior alteration (window) Address/Legal Desc ription: 20 Vail Road, Unit A / Lot 1, Sonnenalp Subdivision Applicant: Sonnenalp Properties, represented by Pierce A ustin Architec ts Planner: Erik Gates 1. The applicant shall make no c hange to the east doorway from the existing condition as part of this application. J ohn Rediker moved to approve with conditions. Peter Cope seconded the motion and it (4-0). Absent:(1)Austin 2.6.D R B 20-0456 - Town of Vail Final review of an addition (streets building) Address/Legal Desc ription: 1289 Elk Horn Drive / Unplatted Applicant: Town of Vail, represented by Vic tor Mark D onaldson Arc hitects Planner: Erik Gates 1. Prior to the issuance of a building permit, the applicant shall provide for staff review and approval plans demonstrating that no material c hange will occ ur on a single building plane. J ohn Rediker moved to approve with conditions. J oe S t. J ohn sec onded the motion and it passed (4-0). Absent:(1)Austin 2.7.D R B 20-0389 - Bad Kitty Lounge Final review of a business sign Address/Legal Desc ription: 227 Bridge Street Unit C /Lot B-D , Block 5B, Vail Village Filing 1 Applicant: Covered Bridge I nc, represented by B TG Vail LLC Planner: Greg Roy J ohn Rediker moved to approve. Peter Cope seconded the motion and it passed (4-0). November 3, 2020 - Page 361 of 389 Absent:(1)Austin 2.8.D R B 20-0462 - Laird R esidence Final review of new c onstruc tion Address/Legal Desc ription: 1967 Circ le Drive/Lot 24, B uffehr Creek Resubdivision Applicant: Rebecca & Stephen Laird, represented by Pierce Austin Arc hitects Planner: Greg Roy J ohn Rediker moved to table to November 4, 2020. P eter C ope sec onded the motion and it passed (4-0). Absent:(1)Austin 2.9.D R B 20-0481 - Sweet B asil Final review of an exterior alteration (winter tent) Address/Legal Desc ription: 193 Gore Creek Drive Unit C/Tract A, Bloc k 5B, Vail Village Filing 1 Applicant: Gore Creek P laza LLC, represented by Matt Morgan Planner: Greg Roy J ohn Rediker moved to approve. Peter Cope seconded the motion and it passed (4-0). Absent:(1)Austin 2.10.D R B 20-0492 - Vail E ast Townhomes C onceptual review of an exterior alteration (site/materials) Address/Legal Desc ription: 5020 Main Gore Place/Vail E ast Townhomes Applicant: Vail East Townhomes, represented by Pierc e Austin Arc hitects Planner: Greg Roy 2.11.D R B 20-0328.003 - J C R J S FM LL C R esidence Final review of a change to approved plans (landscape/windows) Address/Legal Desc ription: 375 Mill Creek Circle/Lot 17, B lock 1, Vail Village Filing 1 Applicant: J C RJ S FM L L C represented by K H W ebb A rchitec ts Planner: Greg Roy J ohn Rediker moved to approve. Peter Cope seconded the motion and it passed (4-0). Absent:(1)Austin 3.Staff A pprovals 3.1.B 20-0444 - Abramson Residence Final review of an exterior alteration (reroof) Address/Legal Desc ription: 3846 Lupine Drive/Lot 13, B ighorn Subdivision 2nd Addition Applicant: Abramson 2008 Trust, represented by A G Roofing C ompany November 3, 2020 - Page 362 of 389 Planner: J onathan S penc e 3.2.D R B 20-0261 - Hadley Residence Final review of a tree removal Address/Legal Desc ription: 1127 Vail Valley Drive/Lot 11, B lock 6, Vail Valley Filing 7 Applicant: Philip A. Hadley, represented by Rocky Mountain Tree C are Planner: Greg Roy 3.3.D R B 20-0283 - Karja L LC Final review of a tree removal Address/Legal Desc ription: 265 Forest Road/Lot 21, B lock 7, Vail Village Filing 1 Applicant: Karja LLC, represented by Ryan Robson Planner: J onathan S penc e 3.4.D R B 20-0286 - Zuniga Family Trust Residence Final review of exterior alteration (vent) Address/Legal Desc ription: 4899 Meadow Drive B / B ighorn Subdivision 5th Addition Applicant: Nic ole Louise C arbo & Ramiro Zuniga Family Trust, represented by Sac ry Heating & Air Planner: J onathan S penc e 3.5.D R B 20-0338 - Grand Hyatt Lift Final review of an exterior alteration (stair repair) Address/Legal Desc ription: 1276 W esthaven Drive/C asc ade Village - Liftside Condominiums/Cornerstone Applicant: Vail Land Partners L L C , represented by W arzec ha Enterprises I nc. Planner: J onathan S penc e 3.6.D R B 20-0377 - Cullman Residence Final review of an exterior alteration (windows/doors) Address/Legal Desc ription: 2480 Bald Mountain Road/Lot 18, Bloc k 2, Vail Village Filing 13 Applicant: Mia Cullman, represented by RA Nelson Planner: Greg Roy 3.7.D R B 20-0380 - Potato Patch Townhomes Final review of tree removal Address/Legal Desc ription: 770 Potato Patch Drive / Vail Potato Patch Filing 1 Applicant: Potato Patc h Townhomes, represented by Old Growth Tree Servic e Planner: Erik Gates 3.8.D R B 20-0388 - Loyd-Lawton R esidence Final review of exterior alteration (re-stain) November 3, 2020 - Page 363 of 389 Address/Legal Desc ription: 1460 Buffehr Creek Road Unit C / C rossview at Vail Applicant: Peter Lawton Planner: J onathan S penc e 3.9.D R B 20-0423 - Hall Residence Final review of an exterior alteration (driveway ) Address/Legal Desc ription: 2851 Basingdale Boulevard Unit B/Lot 48, Block 8, Vail I ntermountain D evelopment Subdivision Applicant: Bry an & P amela Hall, represented by GM A sphalt Repair LLC Planner: Greg Roy 3.10.D R B 20-0424 - Landers R esidence Final review of an addition Address/Legal Desc ription: 1454 Greenhill Court Unit W /Lot 1, Glen Ly on Subdivision Applicant: J ohn & Debra Landers, represented by Martin Manley Arc hitects Planner: Greg Roy 3.11.D R B 20-0429 - Shields Residence Final review of exterior alteration (driveway) Address/Legal Desc ription: 3090 Booth Falls Court Unit A / Lot 9, Block 2, Vail Village Filing 12 Applicant: Mic hael S hields, represented by Alison Nieves Planner: J onathan S penc e 3.12.D R B 20-0433 - Honda Residence Final review of an exterior alteration (windows/vents/c himney) Address/Legal Desc ription: 770 Potato Patch Drive Unit 9/Lot 6, Bloc k 2, Vail Potato Patch Filing 1 Applicant: David Honda, represented by Davis Design Group Planner: Greg Roy 3.13.D R B 20-0437 - Sisk Residence Final review of an exterior alteration (deck/stairs) Address/Legal Desc ription: 4575 Streamside Circle E ast Unit B/Lot 19, Bighorn Subdivision 4th A ddition Applicant: Thomas & Nina S isk, represented by ContractOne Planner: Erik Gates 3.14.D R B 20-0438 - Wyker R esidence Final review of exterior alteration (windows) Address/Legal Desc ription: 2626 Davos Trail Unit 2 / Lot 1, Bloc k C , Vail Ridge Subdivision Applicant: J ames W y ker, represented by Renewal by Anderson Planner: J onathan S penc e 3.15.D R B 20-0443 - Riva R idge Chalets South November 3, 2020 - Page 364 of 389 Final review of an exterior alteration (reroof) Address/Legal Desc ription: 114 W illow Road/Lot 7, Bloc k 6, Vail Village Filing 1 Applicant: Riva Ridge C halets South, represented by P lath Roofing I nc . Planner: Greg Roy 3.16.D R B 20-0446 - Hussman Residence Final review of exterior alteration (windows/door/siding) Address/Legal Desc ription: 327 Rockledge Road Unit E / Lot A, Roc kledge Subdivision Applicant: Hussman Family Trust, represented by S RE B uilding Associates Planner: Erik Gates 3.17.D R B 20-0449 - Cain Residence Final review of tree removal. Address/Legal Desc ription: 1734 Golf Lane Unit S66 / Lot Area A, Sunburst at Vail Applicant: Mic hael Cain, represented by Ceres Landcare Planner: Greg Roy 3.18.D R B 20-0450 - Ptarmigan Townhomes Final Review of an E xterior Alteration (dec ks, sheds) Address/Legal Desc ription: 1975 W est Gore Creek Drive Units 29, 30, 31, 32 (Ptarmigan Townhomes) / Lot 29-42, Vail Village W est Filing 2 Applicant: Ptarmingan29 L L C , J ef & Laurian Greenbury, J ane W u Corn Trust, J ames Gravalis, represented by Kim Dozier Planner: Greg Roy 3.19.D R B 20-0451 - Knott/Schmitt R esidence Final review of an exterior alteration (driveway ) Address/Legal Desc ription: 2578 Arosa Drive / Lot 1, B lock C, Vail Das Sc hone Filing 1 Applicant: Katharine K nott & Kevin Sc hmitt, represented by Kitchell D evelopment Planner: J onathan S penc e 3.20.D R B 20-0460 - Gore Cr eek Holdings L L C Final review of an exterior alteration (A C unit) Address/Legal Desc ription: 12 Vail Road Unit R1/Lot N & O, Block 5D , Vail Village Filing 1 Applicant: Gore Creek Holdings LLC, represented by C limate C ontrol C ompany Planner: Greg Roy 3.21.D R B 20-0464 - Krogmann R esidence Final review of a tree removal Address/Legal Desc ription: 2575 Davos Trail/Lot 1, Bloc k F, Vail D as Sc hone Filing 1 Applicant: J uergen K rogmann, represented by Vail Valley Tree Servic e November 3, 2020 - Page 365 of 389 Planner: Erik Gates 3.22.D R B 20-0465 - Hooshmand-Parsl Residence Final review of an exterior alteration (windows) Address/Legal Desc ription: 4470 Timber Falls Court Unit 1403/Timber Falls C ondominiums Applicant: Kaykhosrow Hooshmand-Parsl, represented by Barefoot C onstruc tion Planner: Greg Roy 3.23.D R B 20-0466 - Grace Residence Final review of an exterior alteration (windows) Address/Legal Desc ription: 4410 Columbine Drive/Lot 1, W hite River Estates Applicant: Eugene W . Grac e Trust - Mari J o Grace Trust, represented by Barefoot Construction Planner: J onathan S penc e 3.24.D R B 20-0467 - Shoup Residence Final review of a tree removal Address/Legal Desc ription: 1100 Hornsilver Circle/Lot 7, B lock 1, Vail Village Filing 8 Applicant: Thomas Shoup, represented by Berglund Arc hitects Planner: Erik Gates 3.25.D R B 20-0469 - Vail Racquet C lub Final review of tree removal. Address/Legal Desc ription: 4695 Meadow Drive / Vail Rac quet Club C ondominiums - Clubhouse Applicant: Vail Racquet C lub Condominiums Planner: J onathan S penc e 3.26.D R B 20-0470 - Heckethorn Residence Final review of an exterior alteration (A C/vents) Address/Legal Desc ription: 1670 Fallridge Road Unit C 11/Lot 1, Sunburst Filing 3 Applicant: Heckethorn Revocable Trust, represented by Martin Manley Arc hitects Planner: Erik Gates 3.27.D R B 20-0471 - Vail Racquet C lub Final review of an exterior alteration (utility and storage screening) Address/Legal Desc ription: 4695 Meadow Drive/Vail Rac quet Club C ondominiums Applicant: Vail Racquet C lub Condominiums Planner: J onathan S penc e 3.28.D R B 20-0472 - Shields Residence November 3, 2020 - Page 366 of 389 Final review of a tree removal Address/Legal Desc ription: 3090 Booth Falls Court Unit A/Lot 9, Bloc k 2, Vail Village Filing 12 Applicant: Mic hael & Franc es Shields, represented by Allison Nieves Planner: J onathan S penc e 3.29.D R B 20-0473 - Rawlings Residence Final review of a tree removal Address/Legal Desc ription: 1631 Buffehr Creek Road/Lot A, The Valley Subdivision Phase V Applicant: Rawlings Revoc able Trust, represented by Old Growth Tree Servic e Planner: Greg Roy 3.30.D R B 20-0475 - Reser R esidence Final review of a tree removal Address/Legal Desc ription: 4445 Glen Falls Lane/Lot 4, Forest Glen Subdivision Applicant: Marty & J ane Reser, represented by Mountain Valley Property Management Planner: Greg Roy 3.31.D R B 20-0476 - Coldwell B anker Final review of a business sign Address/Legal Desc ription: 2111 North Frontage Road W est Unit C1/Vail D as Schone Condominiums Applicant: W est Vail Associates LTD, represented by Lunsford Sign W orks Planner: J onathan S penc e 3.32.D R B 20-0477 - Veitch R esidence Final review of an exterior alteration (windows) Address/Legal Desc ription: 4496 Meadow Drive Unit 403/Timber Falls C ondominiums Applicant: Sally L. Veitc h, represented by Burke Harrington Construction Planner: Greg Roy 3.33.D R B 20-0479 - Regency Professional Plaz a Residence Final review of exterior alteration (windows) Address/Legal Desc ription: 1116 Sandstone Drive Unit 601 / Lion's Ridge Subdivision Filing 1 Applicant: Regency Professional Plaza LLC, represented by Renewal by Anderson Planner: Erik Gates 3.34.D R B 20-0482 - Heiman R esidence Final review of exterior alteration (retaining wall) Address/Legal Desc ription: 5134 Grouse Lane / Lot 9, Bloc k 1, Gore Creek Subdivision Applicant: Mark J . Heiman Trust, represented by Kienzle Construction November 3, 2020 - Page 367 of 389 Planner: J onathan S penc e 3.35.D R B 20-0483 - 4V T E Cor p R esidence Final review of a change to approved plans (vent) Address/Legal Desc ription: 433 Gore Creek Drive Unit 4/Lot 7-15, Bloc k 4, Vail Village Filing 1 Applicant: 4V TE Corp, represented by Nedbo Construction Planner: J onathan S penc e 3.36.D R B 20-0496 - Streeter R esidence Final review of a tree removal Address/Legal Desc ription: 2925 Manns Ranch Road Unit 1/Lot 2, Bloc k 1, Vail Village Filing 13 Applicant: Pia Streeter, represented by Old Growth Tree Servic e Planner: Greg Roy 3.37.D R B 20-0500 - G C H Vail Trails 5A L L C Residence Final review of exterior alteration (vent) Address/Legal Desc ription: 433 Gore Creek Drive Unit 5-A / Lot 7-15, Block 4, Vail Village Filing 1 Applicant: GC H Vail Trails 5A L L C , represented by P ierc e Austin Arc hitects Planner: J onathan S penc e 3.38.D R B 19-0332.001 - D ead D rift D evelopment Final review of a change to approved plans (roof/elevations) Address/Legal Desc ription: 1469 Greenhill Court/Lot 11, Glen Lyon Subdivision Applicant: Dead Drift Development L L C, represented by K asia Karska D esign Planner: J onathan S penc e The applications and information about the proposals are available for public inspec tion during regular offic e hours at the Town of Vail C ommunity D evelopment Department, 75 South Frontage Road. The public is invited to attend the projec t orientation and the site visits that precede the public hearing in the Town of Vail Town Council Chambers. Times and order of items are approximate, subject to change, and c annot be relied upon to determine at what time the D esign Review Board will consider an item. Please c all 970-479-2138 for additional information. Sign language interpretation available upon request with 24-hour notification, dial 711. November 3, 2020 - Page 368 of 389 P L ANNING AND E NV IRO NM E NTAL C O M M I S S IO N October 26, 2020, 1:00 P M Virtual 75 S . F rontage Road - Vail, Colorado, 81657 1.Call to Order 1.1.Register in advance for this webinar: https://us02web.zoom.us/webinar/register/W N_Y9jQ4H5gQnGFC W w- Tbc G_g After registering, you will rec eive a confirmation email c ontaining information about joining the webinar. 1.2.Attendance Present: Ludwig Kurz, K aren Perez, Rollie Kjesbo, B rian Gillette, Henry Pratt, Pete Seibert, J ohn-Ry an Lockman Absent: None 2.Main A genda 2.1.A request for a recommendation to the Vail Town Counc il to establish a new Spec ial Development D istrict, (Alura Vail), pursuant to S ec tion 12-9-A Spec ial Development (S D D) Distric t, Vail Town Code, to allow for the development of 24 multifamily residential units in eight (8) buildings with assoc iated site improvements, loc ated at 1472 Matterhorn Circ le/Vail Park Meadows Subdivision, and setting forth details in regard thereto. (P E C20- 0028) 60 min. Applicant:Alura Vail LLC, represented by The Brown S tudio Planner:J onathan S penc e Commissioner Pratt: Rec used himself due to working on a projec t neighboring this property. Planner Spence: I ntroduced this project as a preliminary review for the former Park Meadows site. Today’s item will mostly be for the applicant to introduce this project and idea. Staff, inc luding Fire and P ublic W orks, has conduc ted a preliminary review and shared comments with the applicant. Spenc e then began to desc ribe the scope of the project. There are three deviations from the Town C ode to be requested. These deviations are for setbac ks, parking count, and parking loc ation. Lina Shahhal with the Brown Studio: I ntroduced the other members of the project at the meeting. She then began to describe the project scope. There will be 8 buildings. Total required parking spaces are 40, but they are asking for 36 for better landscaping and storage on site. Commissioner Gillette: Asked where the setback variations are being requested. November 3, 2020 - Page 369 of 389 Spenc e: Specified that relief is being requested on the north, east, and west side of the property. He also mentioned that this project had gone in front of the D RB for a conceptual review in the previous week. Commissioner Perez: A sked about the landscaping proposed. The applic ant and planner Spence showed and disc ussed the landsc aping using a presented map. Franklin Boy er(applicant): went on to disc uss the setbac k deviation request as well. Surrounding neighbors have a large space between their development and the applic ant’s lot lines. Spenc e: Brought up a conc ern that Fire had about potential illegal parking bloc king the fire lane. Gillette: Asked a question about possible neighbor c oncerns. Franklin: Have not heard anything from any of their neighbors and didn’t expect to hear concern from them due to the distanc e from this development to neighboring development. Chairman Kurz: Asked how easy it would be to find the property lines should PEC members want to visit the property in person. Spenc e: Recommended that the P E C bring a map shown on screen as there is not clear marking on site. Commissioner Lockman: Asked about the parking count deviation. Asked if the applic ant will be managing the parking. Also asked about snow storage Franklin: Yes. Parking will be managed. Also pointed out the proposed snow storage area on a map. Lena: Further explained that the parking provided will be for one spac e per unit and some additional guest parking spac es. Also stated that this loc ation has c lose proximity to the bus sy stem and bike path. The applic ants continued to explain the proposed design of the site using shared materials and drawings. Kurz: Asked if any additional red flags came to light as a result of staff review. Spenc e: Again mentioned the fire lane conc erns. Gillette: Asked if there were similar projects that this could be c ompared to. Spenc e: Responded by saying generally, no. Each S D D is different in their needs and deviations. Seibert: Asked about the employ ee housing units. Franklin: The projec t overall is aimed at employees in Vail, but in order to make sure it work financially, not all units could be E HUs. Seibert: Stated conc ern that seasonal rentals are more likely to c reate November 3, 2020 - Page 370 of 389 parking issues. Perez: Asked if they would prohibit short term rentals. Franklin: Said no, but said it was possible that they would limit how many times individual units c ould be rented for this purpose. Commissioner Kjesbo: Had a number of c oncerns. Conc erned about the reduc tion in parking for the long term. Conc erned that the intended use may change after some number of y ears. Most buildings around this property has c overed parking. Likely would not be in favor of an S D D currently. Kurz: Asked a question about storage for outdoor gear. Franklin: I ndicated that there is storage for each unit. There is additional storage spac e inside the units themselves as well. Public Comment Greg Baldwin: Owns a sec ond home near the southeast side of the lot. Conc erned about looking down on the development and is interested in seeing more tree sc reening. W ould like to see a mountain feel maintained and doesn’t want the area to feel like a suburban subdivision. Connie Kinc aid-Strahan: Owns Vail Property Brokerage and represents an owner to the south of this development. W ants to know the height of the retaining wall on the property. Robbie (applicant): The top of the wall shouldn’t protrude much higher than the grading itself. The wall will mostly be on the southeast end of the property, this wall shouldn’t protrude more than a few inc hes above the grade on the south end. Connie: Had a question about ac cess to the rec path. Robbie: This path is the c ity’s land and the applicant has no intention of messing with it. No path is proposed spec ific ally to ac cess this rec path. Between the rec path and the project, trees are proposed for screening. Connie: Asked about the total project height. Lena: Project is currently at 29ft. The maximum allowed is 45 ft. Robbie: Didn’t want the project to have the feel of a c ondominium c omplex by maximizing height. Connie: Asked about when the applic ant anticipates approval and the construction timeline. Franklin: W ould like to be under c onstruc tion by April if possible. Mitch Karlin: Asked about an elevation drawing for the southeast corner. Robbie: Currently does not have an elevation for the retaining wall on that side. Russ Craney: A representative for C oldstream. Had a question about the previous Park Meadows height. November 3, 2020 - Page 371 of 389 Franklin: That was around 26 ft. but would need to double chec k. This project should be similar in scope. Stated that he would stay in contact with Russ/Coldstream. Rollie Kjesbo moved to table to November 23, 2020. B rian Gillette seconded the motion and it passed (6-0). Abstain:(1)P ratt 2.2.A request for review of an Exemption Plat, pursuant to Section 13-12, Exemption Plat Review Procedures, Vail Town Code, to establish utility and driveway easements at Red Sandstone Elementary Sc hool, located at 545, 551, & 559 North Frontage Road/Bloc k 2, a portion of Lot 8, Vail Potato Patch Filing 1, and setting forth details in regard thereto. (P E C 20-0029) 10 min. Applicant:Town of Vail Planner:Erik Gates Planner Gates introduc ed the project and the purpose of the application. Erik provided a brief history of the site and referenc ed E RW SD as having reviewed the plat. Rollie Kjesbo moved to approve. Brian Gillette seconded the motion and it passed (7-0). 2.3.A request for review of an exemption plat, pursuant to Title 13 Chapter 12, Exemption Plat, Vail Town Code, to allow for increases to the allowable Site C overage and Gross Residential Floor Area (GRFA) allotment for individual lots within the Spraddle C reek Estates subdivision, and setting forth details in regard thereto. (P E C20-0015) 30 min. Applicant:Spraddle Creek Estates Homeowners, represented by Zehren and Assoc iates Planner:J onathan S penc e Spenc e: This is largely the same proposal as the one seen by the P E C two weeks ago. Spence then went on to desc ribe the history of this proposal at the P E C. Additional photos were inc luded as part of this review session. Zehren: As mentioned in other meetings, they would like to inc rease site coverage to avoid maxing out building height all over. Seibert: The idea of expanding building envelopes to keep building height down makes sense. Zehren: To clarify, they are not proposing to increase building envelops, just to be able to use more coverage within them. Spenc e: Doesn’t feel that the relatively modest request will have a signific ant impac t on the visibility of these homes. Gillette: W e have not done a comparison to Forest Road site c overage here have we? Spenc e: Due to the shape of developments on Forest Road, this would not be applic able or useful. Gillette: Concerned that because of the way the code is written that additional GRFA at S praddle would all be above ground and c reate a larger November 3, 2020 - Page 372 of 389 apparent bulk and mass. W hereas, at Forest Road additional floor area often has to be plac ed underground. Spenc e: Generally doesn’t see this as an issue as Forest Road homes are allowed a similar proportion of bulk and mass. Kurz: Any additional changes still go to D RB? Zehren: That is correct. Gillette: Still concerned about additions making use of additional site coverage and creating very long building frontages. Zehren: W illing to look into making inc reases in site c overage proportionally smaller. Gillette: Asked for either a moc k-up of the worst-case scenario of build out or an analy sis of Forest Road site c overage and GRFA in c omparison to this request. Pratt: I t appears that S praddle is proposing a smaller proportion of site coverage to GRFA than Forest Road. Spenc e: That is correc t but feels that comparing Forest Road to Spraddle Creek in this way is not c omparing apples to apples. Gillette: The way Spraddle was platted originally was to avoid huge, highly visible houses. Conc erned that this proposal may lose that intent. Zehren: Showed some example lots and building envelopes to show that many lots are limited in how muc h longer they can grow. Most lots have homes that reach from end to end of their building envelopes c urrently. Gillette: Felt much better about the proposal after seeing these examples. Loc kman: Generally ok with it based off of staff’s analysis. Pratt: Feels that modeling out potential buildouts isn’t helpful as different arc hitects will have different designs and solutions to lot restric tions. Feels that seeing existing buildings and their envelopes is more helpful here. No public comment. Perez: Stated that her c omments from the last meeting had not been addressed in this application. Rollie Kjesbo moved to approve. Brian Gillette seconded the motion and it passed (6-1). Ayes:(6)Gillette, Kjesbo, Kurz, Lockman, P ratt, Seibert Nays:(1)P erez 3.A pproval of Minutes 3.1.October 12, 2020 P E C Results Rollie Kjesbo moved to approve. Brian Gillette seconded the motion and it November 3, 2020 - Page 373 of 389 passed (7-0). 4.A djournment Rollie Kjesbo moved to adjourn. Brian Gillette seconded the motion and it passed (7-0). The applic ations and information about the propos als are available for public inspection during regular offic e hours at the Town of Vail Community Development Department, 75 South Frontage Road. The public is invited to attend the projec t orientation and the site visits that prec ede the public hearing in the Tow n of Vail Community Development Department. Times and order of items are approximate, subjec t to c hange, and cannot be relied upon to determine at what time the Planning and Environmental Commission w ill cons ider an item. Please call (970) 479-2138 for additional information. Please c all 711 for sign language interpretation 48 hour prior to meeting time. Community Development Department November 3, 2020 - Page 374 of 389 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C: V L HA Meeting Minutes October 13, 2020 AT TAC H ME N TS: Description V L H A Meeting Minutes October 13, 2020 November 3, 2020 - Page 375 of 389 Vail Local Housing Authority Meeting Minutes October 13, 2020 3:00 PM Virtual Meeting 75 S. Frontage Road - Vail, Colorado, 81657 Members Present Members Absent Steve Lindstrom Molly Morales Greg Moffet Mary McDougall James Wilkins Staff George Ruther Lynne Campbell 1. Call to Order 1.1. VLHA Meeting (1) Zoom Meeting 1.2. VLHA Meeting (2) Zoom Meeting 1.3. Call to Order A quorum being present Lindstrom called the meeting to order at 3:11PM. 2. Citizen Participation 2.1. Citizen Participation No one from the public was present for the meeting. 3. Approval of Minutes 3.1. VLHA September 22, 2020 Meeting Results MOTION: MOFFET SECOND: LINDSTROM VOTE: 2-0-1 APPROVED (Wilkins abstained) 4. Main Agenda 4.1. Resolution No. 25, Series of 2020, A Resolution Approving the Purchase of a November 3, 2020 - Page 376 of 389 Deed Restriction Interest in Property (Type III Deed Restriction) in the Town of Vail Legally Described as Condominium Unit 7-J, Pitkin Creek Park Phase III, Eagle County, Colorado with a Physical Address of 3971 Bighorn Road, Unit 7- J, Vail Colorado; and Setting Forth Details in Regard Thereto. Presenter: Lynne Campbell, Housing Coordinator MOTION: MOFFET SECOND: WILKINS VOTE: 3-0 APPROVED 4.2. Resolution No. 26, Series of 2020, A Resolution Approving the Purchase of a Deed Restriction Interest in Property (Type III Deed Restriction) in the Town of Vail Legally Described as Condominium Unit 2, Building B, Wren House Condominiums, Eagle County, Colorado with a Physical Address of 5024 Main Gore Drive South, Unit B-2, Vail Colorado; and Setting Forth Details in Regard Thereto. Presenter: Lynne Campbell, Housing Coordinator MOTION: WILKINS SECOND: LINDSTROM VOTE: 2-0-1 APPROVED (Moffet Abstained) 4.3. Vail Commons HOA Delinquencies Presenter: George Ruther, Housing Director Lindstrom asked to table item while waiting for Council direction. Council is aware of the situation. 4.4. Vail Commons Rental Request Presenter: George Ruther, Housing Director and Lynne Campbell Lindstrom asked to table item while waiting for Council direction. Council is aware of the situation. 5. Matters from the Chairman and Authority Members 5.1. Matters from the Chairman and Authority Members Presenter: Steve Lindstrom, Chairman EPS presented Residential Linkage to the Planning and Environmental Commission on October 12, 2020 and will return to PEC’s November 23, 2020 meeting with requested November 3, 2020 - Page 377 of 389 additional information. Zip cars were briefly discussed with Moffet asking who at the Town would be best involved. 6. Executive Session 6.1. Executive Session per C.R.S. §24-6-402(4)(a)(e) - to discuss the purchase, acquisition, lease, transfer, or sale of property interests and to determine positions, develop a strategy and instruct negotiators, regarding: submitted Vail InDEED applications and program details. Presenter: Lynne Campbell, Housing Coordinator There were not new items to review in executive session. 7. Any Action as a Result of Executive Session 7.1. Action as a Result of Executive Session Moffet motioned for staff to continue forward with the Vail InDEED application reviewed at the special executive session held September 30, 2020. MOTION: MOFFET SECOND: WILKINS VOTE: 3-0 APPROVED 8. Adjournment 8.1. Adjournment 5:00PM (estimated time) Moffet motioned to adjourn the meeting at 3:25PM. MOTION: MOFFET SECOND: WILKINS VOTE: 3-0 APPROVED 9. Future Agenda Items 9.1. • Housing Sites Discussion • Land Banking (sale of GRFA) • Public Health Housing Incentive, Eagle County Health • Eagle County Housing Guidelines 10. Next Meeting Date 10.1. Next Meeting Date October 27, 2020 Meeting agendas and materials can be accessed prior to meeting day on the Town of November 3, 2020 - Page 378 of 389 Vail website www.vailgov.com. All housing authority meetings are open to the public. Times and order of agenda are approximate, subject to change, and cannot be relied upon to determine at what time the Vail Local Housing Authority will discuss an item. Please call (970) 479-2150 for additional information. Please call 711 for sign language interpretation 48 hours prior to meeting time. Housing Department November 3, 2020 - Page 379 of 389 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C: E HU Compliance Status AT TAC H ME N TS: Description E H U Compliance Status November 3, 2020 - Page 380 of 389 Memorandum To: Vail Town Council From: George Ruther, Housing Director Date: November 3, 2020 Subject: Town Manager’s Report - 2020 Deed-Restricted Employee Housing Compliance Status Report I. SUMMARY The Town of Vail Housing Department is charged with verifying compliance of more than 900 deed-restricted properties in the Town of Vail, annually. As a courtesy, Housing staff sent affidavit forms to deed-restricted property owners on December 13, 2019 reminding each of their obligation to provide documentation demonstrating compliance with the terms of the deed restriction by no later than February 1, 2020. As of October 26, 2020, all but three of the deed-restricted properties have fulfilled their obligation by providing the required documentation and have demonstrated compliance with the terms of the deed restriction. The purpose of this memorandum is to provide an update on the 2020 deed restriction annual compliance process and share the next steps of enforcement. II. NEXT STEPS The Housing staff, in collaboration with the Police Department, has prepared evidentiary files in anticipation of writing and issuing summons for failure to comply with the terms of the deed restrictions on the three, remaining deed-restricted property owners. Those property owners include: • J.R. & Marissa Rulapaugh, 2085 Zermatt Lane, Unit B, Vail Commons • Jackie Snook, 2373A Lower Traverse Way, Chamonix Vail Townhomes • Jeffery F. & Earlene Storz, 2084 Zermatt Lane, Unit B, Vail Commons According to Town records, each of the owners above has failed in previous years to demonstrate compliance with the terms of the recorded deed restriction, within the timeframes established. An estimated 5 to 6 staff hours has been dedicated to these three deed-restricted property owners. November 3, 2020 - Page 381 of 389 Town of Vail Page 2 Once the process of writing a summons has begun, the issue of non-compliance shall transition from a compliance matter facilitated by the Housing Department to an enforcement matter addressed by the Police Department. The Town’s Housing Department is currently finalizing a new electronic submittal process for submitting deed restriction compliance forms online. The new process will be effective by February 1, 2021 and in time for 2021 annual verification report period. The intended goal of the new process is to further enhance customer service and increase the response rate of deed restriction compliance forms. November 3, 2020 - Page 382 of 389 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C: October Revenue Update AT TAC H ME N TS: Description October Revenue Update November 3, 2020 - Page 383 of 389 TOWN OF VAIL REVENUE UPDATE November 3, 2020 Sales Tax Upon receipt of all sales tax returns, September collections are estimated to be $1,741,702 up 8.8% from last year. Year to date collections of $18,466,608 are down (18.2)% from prior year and up 41.9% from amended budget. The town’s amended sales tax budget of $16.8M has already been exceeded. Staff has forecasted annual collections of $22.3M for year-end. Inflation as measured by the consumer price index was up 1.4% for September. Real Estate Transfer Tax (RETT) RETT collections through October 27 total $7,615,315 up 43.1% from the prior year. The 2020 annual RETT budget totals $6,300,000, down (12.8)% from 2019 collections. Construction Use Tax Use Tax collections through October 27 total $1,893,623 compared to $2,378,844 from this time last year. The 2020 amended budget totals $1,800,000, down (18.9)% from 2019 collections. Summary Across all funds, year-to-date revenue of $48.7 million is up 13.8% from amended budget. Year-to-date revenue is down (10.0)% from prior year attributed to the economic impacts of COVID-19 on sales tax collections, parking sales, lift tax, and construction activity. The town’s “Crisis” level recession plan has projected a 21% decrease across all revenue streams for the full year 2020. November 3, 2020 - Page 384 of 389 MEMORANDUM November 3, 2020 To: Vail Town Council Kathleen Halloran From: Alex Jakubiec Re: September 2020 Sales Tax Vail will collect an estimated $5,150 in additional September sales tax to bring collections up to $1,741,702. September will be up 8.8% or $141,602 from September 2019 and up 170.6% or $1,098,149 from the amended budget. Year to date will be down (18.2)% or $(4,121,422) from 2019 and up 41.9% or $5,456,746 from amended budget. November 3, 2020 - Page 385 of 389 2020 AmendedBudget % change % change 20152016201720182019 BudgetVariance from 2019 from BudgetJanuary3,696,798$ 3,738,824$ 3,725,212$ 3,597,610$ 4,079,994$ 4,061,971$ 4,072,996$ 11,025$ -0.17% 0.27%February 3,593,947 3,746,055 3,692,592 3,818,356 4,137,087 4,135,058 4,282,611 147,553$ 3.52% 3.57%March4,053,961 4,225,921 3,642,407 4,167,880 4,237,933 1,059,003 2,216,259 1,157,256 -47.70% 109.28%April1,370,929 1,089,749 1,386,780 1,233,474 1,445,071 350,000 425,340 75,340 -70.57% 21.53%May584,454 654,462 659,475 830,193 763,756 425,000 500,809 75,809 -34.43% 17.84%June1,242,400 1,318,092 1,389,982 1,648,443 1,606,748 562,264 1,030,003 467,739 -35.90% 83.19%July1,937,989 2,053,773 2,215,649 2,412,425 2,480,292 874,209 2,072,555 1,198,346 -16.44% 137.08%August1,702,579 1,849,815 1,863,949 2,195,175 2,237,050 898,804 2,124,333 1,225,529 -5.04% 136.35%September 1,240,277 1,349,929 1,385,462 1,540,490 1,600,100 643,553 1,741,702 1,098,149 8.85% 170.64%YTD Total19,423,334$ 20,026,620$ 19,961,508$ 21,444,046$ 22,588,030$ 13,009,862$ 18,466,608$ 5,456,746$ -18.25% 41.94%October835,649 906,385 936,954 1,106,596 1,165,176 490,116 November997,100 989,320 997,716 1,264,600 1,260,314 767,472 December 3,885,849 3,840,919 3,695,305 4,070,870 4,237,178 2,532,550 Total25,141,932$ 25,763,244$ 25,591,483$ 27,886,112$ 29,250,698$ 16,800,000$ 18,466,608$ TOWN OF VAILSALES TAX2020 Budget ComparisonActual CollectionsCollected Sales Tax$0.00$0.20$0.40$0.60$0.80$1.00$1.20$1.40$1.60$1.802015 2016 2017 2018 2019 2020September Sales Tax By Year(in Millions)$0.0$2.0$4.0$6.0$8.0$10.0$12.0$14.0$16.0$18.0$20.0$22.0$24.0201520162017201820192020YTD Sales Tax By YearJan. 1 ‐Sept. 30 (in Millions)November 3, 2020 - Page 386 of 389 Vail Business Review August 2020 November 3, 2020 The Vail Business Review breaks down the four percent sales tax collected for the month of August. Overall, August sales tax decreased (5.5)% with retail increasing 17.5%, lodging decreased (19.9)%, food and beverage decreased (17.6)%, and utilities/other decreased by (13.6)%. Excluding the out of town category; sales tax for the month of August was down (12.3)%. Town of Vail sales tax forms, the Vail Business Review and sales tax worksheets are available on the internet at www.vailgov.com. You can subscribe to have the Vail Business Review and the sales tax worksheet e-mailed to you automatically from www.vailgov.com. Please remember when reading the Vail Business Review that it is produced from sales tax collections, as opposed to actual gross sales. If you have any questions or comments, please feel free to call me at (970) 479-2125 or Carlie Smith at (970) 479-2119. Sincerely, Alex Jakubiec Town of Vail Revenue Manager November 3, 2020 - Page 387 of 389 Retail 191,888.89 175,744.98 9.19% Lodging 94,416.24 111,258.23 ‐15.14% F & B 50,947.80 117,088.17 ‐56.49% Other 4,788.85 11,260.51 ‐57.47% Total 342,041.78 415,351.89 ‐17.65% Retail 71,706.03 82,540.48 ‐13.13% Lodging 147,943.32 235,105.91 ‐37.07% F & B 79,506.38 96,878.15 ‐17.93% Other 5.39 523.11 ‐98.97% Total 299,161.12 415,047.65 ‐27.92% Retail 348,737.65 223,780.10 55.84% Lodging 3,517.83 2,792.00 26.00% F & B 1,496.55 1,630.71 ‐8.23% Other 96,153.72 109,328.86 ‐12.05% Total 449,905.75 337,531.67 33.29% Retail 330,661.45 320,155.71 3.28% Lodging 286,576.64 315,367.23 ‐9.13% F & B 403,405.30 433,798.35 ‐7.01% Other 12,581.17 10,281.10 22.37% Total 1,033,224.56 1,079,602.39 ‐4.30% Retail 942,994.02 802,221.27 17.55% Lodging 532,454.03 664,523.38 ‐19.87% F & B 535,356.03 649,395.38 ‐17.56% Other 113,529.13 131,393.58 ‐13.60% Total 2,124,333.21 2,247,533.60 ‐5.48% Retail Apparel 163,639.68 156,756.17 4.39% Retail Food 167,375.19 161,309.37 3.76% Retail Gallery 163,816.45 6,492.45 2,423.19% Retail Gift 5,368.00 7,397.14 ‐27.43% Retail Home Occupation 92.15 76.45 20.54% Retail Jewelry 34,212.73 33,003.15 3.67% Retail Liquor 55,593.81 46,215.54 20.29% Retail Other 242,559.08 270,427.45 ‐10.31% Retail Sport 110,336.94 120,543.57 ‐8.47% Total 942,994.02 802,221.27 17.55% Cascade Village / East Vail / Sandstone / West Vail Town of Vail Business Review August 2020 Sales Tax August 2020 Collections August 2019 Collections August % Change Total ‐ All Areas Lionshead Out of Town Vail Village Retail Summary November 3, 2020 - Page 388 of 389 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C: Recess 5:15 pm (estimate) November 3, 2020 - Page 389 of 389