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HomeMy WebLinkAbout2020-11-17 Agenda and Supporting Documentation Town Council Evening Meeting Agenda VAIL TO W N C O U N C IL R E G U L AR ME E T IN G E vening Agenda Virtual 6:00 P M, November 17, 2020 Meeting to be held Virtually (access H igh Five Access Media livestr eam https://www.highfivemedia.org/live-five the day of the meeting and visit https://www.vailgov.com/town-council to participate in public comment) Notes: Times of items are approximate, subject to change, and cannot be relied upon to determine what time Counc il will consider an item. Public c omment will be taken on eac h agenda item. Citizen participation offers an opportunity for c itizens to express opinions or ask questions regarding town services, polic ies or other matters of community concern, and any items that are not on the agenda. Please attempt to keep c omments to three minutes; time limits established are to provide effic iency in the conduct of the meeting and to allow equal opportunity for everyone wishing to speak. 1.Citiz en Participation (10 min.) 2.Any action as a result of executive session 3.P roclamations 3.1.Proc lamation No. 8, Series of 2020, Colorado Gives D ay 5 min. Presenter(s): Dave Chapin, Mayor 4.Consent Agenda (5 min.) 4.1.Oc tober 6, 2020 Town C ounc il Meeting Minutes 4.2.Oc tober 20, 2020 Town Council Meeting Minutes 5.Town Manager Report (10 min.) 6.Action Items 6.1.Resolution No. 48, Series of 2020, A Resolution of the Vail Town C ounc il Authorizing the Exercise of the Town's Eminent Domain Authority to Acquire Open Space Adjacent to Gore Creek 10 min. Presenter(s): Matt Mire, Town Attorney Action Requested of Counc il: A pprove, approve with amendments or deny Resolution No. 48, Series of 2020 Bac kground: I n 2017, 18 y ears after the Town acquired Tract C, 2 y ears after the Town adopted the S tream Tract Protection Ordinance, 1 year after November 17, 2020 - Page 1 of 390 the Town approved the Gore C reek Action Plan, and without the Town's consent, the property owners in the Eleventh Filing amended the Protec tive Covenants to expand the allowed uses in Tract C to allow for private encroac hments and the maintenance of non-native vegetation. I n order to preserve Tract C as natural open space that is devoid of any privately- owned improvements or non-native vegetation, as originally intended, the Town now seeks to remove the Protec tive Covenants from Tract C and ac quire unencumbered title to Tract C. C.R.S. § 38-1-105 (5) authorizes the Town to c ondemn all property interests in Tract C held by other persons Staff Rec ommendation: Approve Resolution No. 48, Series of 2020 6.2.Ordinanc e No. 17, Series 2020, First Reading, Ordinance adopting a budget and financial plan and making appropriations to pay the costs, expenses and liabilities of the Town of Vail, Colorado for its fisc al y ear J anuary 1, 2021 through D ec ember 31, 2021. 30 min. Presenter(s): Kathleen Halloran, Finance Direc tor and C arlie Smith, Financial Services Manager Action Requested of Counc il: A pprove or approve with amendments Ordinanc e No. 17, Series 2020. Bac kground: Please see attached memo. Staff Rec ommendation: Approve or approve with amendments Ordinance No. 17, Series 2020. 6.3.Ordinanc e No. 18 Series of 2020 First Reading of Mill Levy C ertification 5 min. Presenter(s): Carlie Smith, Financial Services Manager Action Requested of Counc il: A pprove or approve with amendments Ordinanc e No. 18, Series 2020. Bac kground: The town is required by C olorado state law to c ertify the mill levy by December 15th of each y ear. Staff Rec ommendation: Approve or approve with amendments Ordinance No. 18, Series 2020. 6.4.Ordinanc e No. 19 Series of 2020, An Emergenc y Ordinance Requiring Face C overings in the Town of Vail 15 min Presenter(s): Scott Robson, Town Manager Action Requested of Counc il: A pprove, approve with amendments or deny Ordinanc e No. 19, Series of 2020 Bac kground: On March 10, 2020, the Governor of the S tate of Colorado rec ognized the C OV I D-19 pandemic and declared a state of emergenc y. On March 13, 2020, the Town Manager dec lared a disaster emergency in and for the Town of Vail, Colorado, pursuant to the Colorado D isaster Emergenc y Ac t, C.R.S . § 24-33.5-701, et seq. (the "Ac t"), and Sec tion 13.5 of the Town's Home Rule C harter, which declaration was thereafter continued by the Town C ounc il. On November 3, 2020, Eagle County issued a Standing Public Health Order adopting Colorado’s Statewide Covid-19 Dial Dashboard, requiring all individuals over the age of 2 years to wear face c overings when entering and inside any place of business, event, or public indoor environment. On November 4, 2020, the Town Manager enac ted an emergenc y order requiring face coverings in the Town Staff Rec ommendation: Approve, approve with amendments or deny Ordinanc e No. 19, Series of 2020 6.5.Ordinanc e No. 20, Series of 2020, First Reading, An Ordinanc e Amending Chapter 4 of Title 5 of the Vail Town Code to I nc rease the Age to Purc hase, Possess, C onsume or Use a Tobac co or Nicotine Product 10 min. Presenter(s): Matt Mire, Town Attorney November 17, 2020 - Page 2 of 390 Action Requested of Counc il: A pprove, approve with amendments or deny Ordinanc e No. 20, Series of 2020 upon first reading. Bac kground: I n 2020, the C olorado General Assembly enac ted House Bill 20-1001, which increases the age to purc hase, possess, c onsume, or use tobac co or nicotine products from 18 y ears to 21 years. The Town is required to similarly increase the age to purchase, possess, consume, or use tobacc o or nicotine produc ts in Town. Staff Rec ommendation: Approve Ordinance No. 20, Series of 2020 upon first reading. 7.P ublic Hearings 7.1.Ordinanc e No. 16, Series of 2020, an Ordinance to amend S ec tion 12-16- 7: Use Spec ific Criteria and S tandards, Vail Town Code, to amend the use specific criteria for funic ulars and other similar conveyanc es. 10 min. Presenter(s): J onathan S penc e, Planning Manager Action Requested of Counc il: The Vail Town Council shall approve, approve with modific ations, or deny Ordinance No. 16, Series of 2020, upon sec ond reading. Bac kground: The proposed amendment will revise the c riterion to allow for the use of a funicular to gain pedestrian acc ess to accessory struc tures and rec reation facilities/struc tures. Currently the use criterion restricts the use of funic ulars to the ac cess of residential dwellings only. Staff Rec ommendation: On October 12, 2020 the Planning and Environmental Commission (P EC) forwarded a unanimous rec ommendation, for approval, for a presc ribed regulation amendment, pursuant to Sec tion 12-3-7, Amendment, Vail Town Code. 8.Adjournment 8.1.Adjournment 7:40 pm (estimate) Meeting agend as and materials c an b e ac cess ed prior to meeting d ay o n the Town o f Vail website www.vailgov.c o m. All town counc il meetings will b e s treamed live by High F ive Acc es s Med ia and available fo r pub lic viewing as the meeting is hap p ening. T he meeting vid eo s are als o p o s ted to High F ive Acc es s Media website the week fo llo wing meeting d ay, www.highfivemed ia.org. P leas e c all 970-479-2136 for ad d itional informatio n. S ign language interpretatio n is availab le up o n req uest with 48 ho ur notific ation dial 711. November 17, 2020 - Page 3 of 390 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C : P roclamation No. 8, S eries of 2020, Colorado Gives Day P RE S E NT E R(S ): D ave C hapin, Mayor AT TAC H ME N TS : Description Proclamation N o. 8, Series of 2020 November 17, 2020 - Page 4 of 390 Proclamation No. 8 Series of 2020 COLORADO GIVES DAY WHEREAS, charitable giving in Eagle County, Colorado is critical to providing support that local nonprofit organizations need to make our community a desirable place to live; WHEREAS, research shows an increase in online giving both locally and nationally, and many believe it is the future of philanthropy; WHEREAS, Community First Foundation and FirstBank have partnered in an effort to increase charitable giving in our community through the online giving initiative Colorado Gives Day; WHEREAS, Colorado Gives Day in 2019 raised $355 million in a single 24-hour period via online donations, $1.1 million to Eagle County nonprofits, at eaglecogives.org, a website allowing donors to direct their contributions to one or more of the 50+ local, Eagle County, charities featured on the site, making it an ideal resource for facilitating charitable giving to our locally-based nonprofit organizations; WHEREAS, Colorado Gives Day is Tuesday, December 8th this year, and all citizens are encouraged to participate because all donations, large or small, can make a difference to nonprofits in need. NOW, THEREFORE, BE IT PROCLAIMED BY Mayor Chapin and the Town Council of the Town of Vail, Colorado THAT: Tuesday, December 8, 2020, will be known as Colorado Gives Day in our community. Dated this 17th day of November 2020 Vail Town Council Attest _______________________ Dave Chapin, Mayor Tammy Nagel, Town Clerk November 17, 2020 - Page 5 of 390 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C : O ctober 6, 2020 Town Council Meeting Minutes AT TAC H ME N TS : Description October 6, 2020 Town C ouncil Meeting Minutes November 17, 2020 - Page 6 of 390 Town Council Meeting Minutes of October 6, 2020 Page 1 Vail Town Council Meeting Minutes Tuesday, October 6, 2020 6:00 P.M. Due to the Town’s Disaster Declaration of March 17, 2020 related to the COVID-19 virus, the meeting was held in Vail Town Council Chambers and with virtual access provided through Zoom. The regular meeting of the Vail Town Council was called to order at approximately 6:00 P.M. by Mayor Chapin. Members present: Dave Chapin, Mayor Kim Langmaid, Mayor Pro Tem Jenn Bruno Travis Coggin Kevin Foley Brian Stockmar Member absent: Jen Mason (arrived at 6:30 pm) Staff members present: Scott Robson, Town Manager Patty McKenny, Assistant Town Manager Matt Mire, Town Attorney Tammy Nagel, Town Clerk 1. Citizen Participation Penny Wilson, Vail Rotary representative, provided council with an update on the success of the 2019 Vail Duck Race. Wilson acknowledged town staff for their assistance in navigating an event during a pandemic. Matt Scherr, Eagle County Commissioner, announced his candidacy to run for county commissioner. Scherr encouraged voters to check their voter registration at govotecolorado.org Kathy Chandler-Henry, Eagle County Commissioner, announcer her candidacy to run for county commissioner. Chandler-Henry encouraged county voters to vote on November 3, 2020. 2. Any action as a result of executive session There was none. 3. Consent Agenda 3.1. Resolution No. 43, Series of 2020, A Resolution Supporting The Colorado River Water Conservation District Ballot Initiative to Protect Western Colorado Water Resources Through an Increased Mill Levy. Action Requested of Council: Approve or deny Resolution No. 43, Series of 2020 November 17, 2020 - Page 7 of 390 Town Council Meeting Minutes of October 6, 2020 Page 2 Background: As a decades-long drought is causing the flow of our West Slope water in the Colorado River and its tributaries to shrink, there is unprecedented demand for that water from cities on the East Slope and West Coast. As this is occurring the resources available to protect drinking water supplies, wildlife, fish and recreation are dwindling from a combination of the effects of Gallagher, Tabor and reduced revenue from the energy sector. The River District proposes an additional property tax mill levy of .248 mills to support protection of these resources. Staff Recommendation: Approve Resolution No. 43, Series of 2020. Langmaid made a motion to approve Resolution No. 43, Series of 2020; Foley seconded the motion passed (6-0*Mason absent). 3.2. Resolution No. 45, Series 2020, A Resolution of the Vail Town Council Approving Funding for Outdoor Tenting and Authorizing the Town Manager to provide for the proper Administration of the Funds. Action Requested of Council: Approve, amend or deny Resolution No. 45, Series of 2020. Background: On March 10, 2020, the Governor of the State of Colorado recognized the COVID- 19 pandemic and declared a state of emergency. Colorado Governor Jared Polis extended his support and encouraged local officials to continue their partnerships with the restaurants in supporting programs that expand outdoor winter operations to help address challenges of the public health crisis. Staff Recommendation: Approve Resolution No. 45, Series of 2020 Langmaid made a motion to approve Resolution No. 45, Series of 2020; Coggin seconded the motion passed (5-0* Mayor Chapin recused and Mason absent). 3.3. Funding Agreement with Vail Valley Foundation (for Magic of Lights Guest Experience 2020-2021 Season) Background: The Town encourages and supports community events, because such events promote the public health, safety and welfare. The Vail Valley Foundation would produce an event in the Town on or about December 1 – January 15. Staff Recommendation: Authorize the Town Manager to enter into an agreement with Vail Valley Foundation in an amount not to exceed $250,000 for the event Magic of Lights. Foley made a motion to authorize the Town Manager to enter into an agreement with Vail Valley Foundation not to exceed $250,000 for the event Magic of Lights; Langmaid seconded the motion passed (4-2* Coggin and Bruno opposed and Mason absent). 3.4. Vail Bus Barn Electric Upgrade Backup Generator Contract Award November 17, 2020 - Page 8 of 390 Town Council Meeting Minutes of October 6, 2020 Page 3 Background: The generator is part of the electric improvements at the Town of Vail Bus Storage Facility at the Public Works Shop. The project is out to bid, certain components of the project are owner supplied, including the backup generator. The backup generator ensures continuous charging during power outages. Staff Recommendation: Authorize the Town Manager to enter into an agreement, in a form approved by the Town Attorney, with Cummins to purchase a 1000kw generator and associated equipment for the Vail Bus Barn at Public Works in the amount not to exceed $ 241,685. Langmaid made a motion to authorize the Town Manager to enter into an agreement with Cummins to not exceed $241,685.00 for a generator and associated equipment; Foley seconded the motion passed (6-0*Mason absent). 4. Town Manager Report 4.1. Update on Temporary Location for Children's Garden of Learning Action Requested of Council: Informational only. Background: An update will be presented about the temporary location for Children's Garden of Learning as part of the Town Council's initiative to prioritize child learning centers in Vail. The town and CGL have been evaluating appropriate locations for relocating CGL to a temporary facility and will prioritize in coming months the search for the most appropriate permanent location in Vail. Robson provided council with a recap and update on locating a temporary location for the Children’s Garden of Learning. There had been discussion of relocating the school to the municipal building, but that location became unreachable due to a number of issues including cost, which entailed extensive renovations as well as renting private office space for displaced town employees. Robson acknowledged staff's innovation by suggesting the RV and charter bus parking area at the Lionshead Parking structure. South-facing, adequate parking, outdoor space and access to town amenities like library. Robson stated that it was a cost-effective solution for a temporary location, but also provided high quality construction and location for the facility. Maggie Swonger, Director of CGL, expressed the school's support for the new site. Swonger stated that they looked forward to calling this site home for the next 5 years and thanked Town staff for their work in coming up with a great solution for all. 4.2. Update on In-Person Public Meetings Robson provided an update on in-person public meetings. Not much had changed from Public Health mandate. Council could go back to in-person meetings, but face coverings would be required for length of meetings. Coggin expressed frustration at not being able to meet in-person despite plastic shields and social distancing. He felt the discussions during the council meetings are not as productive and robust when done virtually. November 17, 2020 - Page 9 of 390 Town Council Meeting Minutes of October 6, 2020 Page 4 Mason expressed her willingness to wear a mask for the duration of the meetings. Bruno stated she'd prefer Zoom to wearing a mask. Stockmar expressed the need to continue to take this virus seriously. Chapin acknowledged the lack of public participation on zoom virtual meetings compared to meetings being held in the municipal chambers. Foley stated he would rather be safe then sorry. If council were to go back into the municipal building chambers, he would prefer all members be present in the chambers and not a hybrid meeting. Robson stated he would continue to work with county to explore options. Greg Hall, Public Works Director, provided council with an update on the implementation of HVAC system that would disperse healthier air in the town’s public buildings and transportation. Additionally, Robson and George Ruther, Housing Director, provided an update on the Homestake and Altair housing units. The Homestake unit was ready for sale to a Town employee to purchase. Applications were now being accepted and participants in the housing lottery would have the opportunity to have up to 3 initial housing tickets. Altair would be for sale after the Homestake unit was sold. Coggin thanked Robson and Ruther for the update. 5. Action Items 5.1. Parking and Transportation Task Force Recommended Winter 2020-2021 Parking Program Presenter(s): Greg Hall Director of Public Works and Transportation Action Requested of Council: Approve or approve with modifications the Winter 2020-2021 Parking Program as recommended by the Parking and Transportation Task Force. Background: The purpose of this item is to provide Town Council the Parking and Transportation Task Force (PATTF) recommendation for Winter 2020-2021 Parking Program Request Town Council approve the Winter 2020-2021 Parking Program Staff Recommendation: Staff recommends the Town Council approve the Parking and Transportation Task Force recommendations for the Winter 2020-2021 Parking Program. Hall provided an overview for the 2020-2021 parking program. Vail Health anticipated that their parking structure would be ready Nov. 20th which would provide 558 spaces for their employees and patients. Hall thought the new Vail Resorts reservation process due to heath orders would relieve some of the parking struggles the town had seen in the past. The parking task force recommended that the rates stay the same as last year and to eliminate the Green Pass. Hall November 17, 2020 - Page 10 of 390 Town Council Meeting Minutes of October 6, 2020 Page 5 stated that half of the Green Pass purchasers were Vail Health employees and with their shift to the new parking structure the demand would lessen. The other half of purchasers were Lionshead employees who could purchase the Red Pass (Res Sandstone parking garage). Hall stated education on the different passes available to purchase was a must. Foley recommend allowing Vail employees to park on the Frontage Rd for free and ride the town’s busses into the villages for work. Donovan Pavilion was another option for free parking for employees to use since events are currently limited due to current health orders. Foley made a motion to adopt the recommended winter 2020-20201 rates and eliminating the Green Pass this year; Coggin seconded the motion passed (7-0). 5.2. Resolution No. 42, Series 2020, a resolution supporting Town of Vail Ballot Issue 2G regarding Gallagher Stabilization. Presenter(s): Scott Robson, Town Manager Action Requested of Council: Approve, amend or deny Resolution No. 42, Serie of 2020 Background: The Vail Town Council has placed Ballot Issue 2G on the ballot in the November 3, 2020, Eagle County, Colorado General Mail Ballot Election, which would authorize, but not require, the Vail Town Council to adjust Vail’s mill levy rate for the sole purpose of maintaining revenues that may otherwise result from the Gallagher Amendment or other state imposed reductions in the ratio of assessed property tax valuations in order to avoid the continued erosion of funding of Town of Vail services. Staff Recommendation: Approve Resolution No. 42, Series of 2020 Robson provided a quick review of Resolution No. 42, Series of 2020 supporting Town of Vail Ballot Issue 2G regarding Gallagher Stabilization. Chapin stated that the ballot issue was not a tax increase and that he supported the resolution. Stockmar said that Gallagher was a forced reduction in operating capabilities. Stockmar encouraged Vail voters to vote for Ballot Issue 2G on November 3rd. Langmaid made a motion to approve Resolution No. 42, Series of 2020; Foley seconded the motion passed (7-0). 5.3. Resolution No. 44, Series of 2020, A Resolution of the Vail Town Council Providing for an Extension of the Approved Development Plan for the Booth Heights Development Presenter(s): Scott Robson, Town Manager Action Requested of Council: Formal action with a motion is requested. Background: A Resolution further extending the term of the development plan approval for the Booth Heights Project to ensure there is adequate time for all parties to meet their respective November 17, 2020 - Page 11 of 390 Town Council Meeting Minutes of October 6, 2020 Page 6 goals related to implementation of an alternative housing site initiative which is a collaboration of the Town of Vail, Vail Resorts and Triumph Development. This progressive land-use planning and development effort is focused on creating positive impacts on a range of community priorities including the creation of additional deed-restricted housing, improvement of critical wildlife habitat and enhancement of childcare facilities in Vail. Robson provided an explanation for Resolution No. 44, Series of 2020 since council just recently approved a resolution extending the Booth Heights project. This resolution would extend the entitlements for an additional one year. Vail Resorts would have 4 years for a development plan approval. Foley made a motion to approve Resolution No. 44, Series of 2020; Coggin seconded the motion passed (7-0). 5.4. Ordinance No. 11, Series of 2020, First Reading - Ordinance Amending Title 12, Zoning Regulations, Vail Town Code, Pursuant to Section 12-3-7, Amendment, Amending Section 12-15-2 - GRFA Requirements by Zone District; and Setting Forth Details in Regard Thereto Presenter(s): Greg Roy, Planner Action Requested of Council: Approve Ordinance No. 11, Series of 2020, on First Reading. Background: Ordinance No 23, Series of 1999, increased the allowable GRFA, but there was no corresponding change to the table in Section 12- 15-2. This ordinance corrects that table to match the code change. Staff Recommendation: Approve Ordinance No. 11, Series of 2020, on First Reading Roy reviewed Ordinance No. 11, Series of 2020 with council explaining this would correct the GRFA calculation in the table of section 12-15-2 of the Vail Town Code. Council confirmed this was a housekeeping item. Coggin made a motion to approve Ordinance No. 11, Series of 2020; Stockmar seconded the motion passed (6-1* Foley opposed). 5.5. Ordinance No. 12, Series of 2020 - First Reading of an Ordinance Repealling and Reenacting Chapter 7 of Title 4 of the Vail Town Code, Relating to Contractor Registration, and Enacting a new Section of 10-1-14 of the Vail Town Code, Relating to the Board of Appeals. Presenter(s): CJ Jarecki, Chief Building Official Action Requested of Council: Approve, Approve with Conditions or Deny Ordinance No. 12, Series of 2020 on First Reading. November 17, 2020 - Page 12 of 390 Town Council Meeting Minutes of October 6, 2020 Page 7 Background: Construction activity throughout Eagle County is continuing its upward trend, even throughout the pandemic, and remains to be a critical economic driver within the region. Due to an overall shortage of local skilled labor, homeowners, developers, and designers are seeing assistance from contractors located outside of the region - even out of state. This ordinance will ensure that all contractors, local or otherwise, that request to perform work within the Town of Vail are duly qualified to complete such work. Jarecki reviewed Ordinance No. 12, Series of 2020 with council explaining this ordinance would ensure that all contractors that request to perform work within the town are qualified to complete such work. Coggin made a motion to approve Ordinance No. 12, Series of 2020 upon first reading; Langmaid seconded the motion passed (7-0). There being no further business to come before the council, Foley moved to adjourn the meeting; Bruno seconded the motion which passed (7-0) and the meeting adjourned at 7:52 p.m. Respectfully Submitted, Attest: __________________________________ Dave Chapin, Mayor ___________________________________ Tammy Nagel, Town Clerk November 17, 2020 - Page 13 of 390 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C : O ctober 20, 2020 Town C ouncil Meeting Minutes AT TAC H ME N TS : Description October 20, 2020 Town Council Meeting Minutes November 17, 2020 - Page 14 of 390 Town Council Meeting Minutes of October 20, 2020 Page 1 Vail Town Council Meeting Minutes Tuesday, October 20, 2020 6:00 P.M. Due to the Town’s Disaster Declaration of March 17, 2020 related to the COVID-19 virus, the meeting was held in Vail Town Council Chambers and with virtual access provided through Zoom. The regular meeting of the Vail Town Council was called to order at approximately 6:00 P.M. by Mayor Chapin. Members present: Dave Chapin, Mayor Kim Langmaid, Mayor Pro Tem Jenn Bruno Travis Coggin Kevin Foley Jen Mason Brian Stockmar Staff members present: Scott Robson, Town Manager Patty McKenny, Assistant Town Manager Matt Mire, Town Attorney Tammy Nagel, Town Clerk 1. Citizen Participation There was none. 2. Any action as a result of executive session There was none. 3. Proclamations 3.1. Proclamation No. 6, Series of 2020, National Friends of Libraries Week Presenter(s): Lori Barnes, Librarian Chapin read Proclamation No. 6, Series of 2020 into the record. Barnes provided council an overview of the wonderful things the Vail’s Friends of the Library do for our local library. Foley made a motion to approve Proclamation No. 6, Series of 2020; Stockmar seconded the motion passed (7-0). November 17, 2020 - Page 15 of 390 Town Council Meeting Minutes of October 20, 2020 Page 2 3.2. Proclamation No. 7, Series of 2020, Recognizing November 1, 2020 as Eagle County First Responders Day Presenter(s): Alan Himelfarb and Jackie Christiansen, Starting Hearts Chapin read Proclamation No. 7, Series of 2020 into the record. Himelfarb and Christiansen explained how important it is for communities to recognize the first responders especially during the health crisis. Mason made a motion to approve Proclamation No. 7, Series of 2020; Foley seconded the motion passed (7-0). 4. Consent Agenda 4.1. September 1, 2020 Town Council Meeting Minutes Coggin made a motion to approve September 1, 2020 Town Council Meeting Minutes; Mason seconded the motion passed (6-0* Foley recused) 4.2. September 15, 2020 Town Council Meeting Minutes Coggin made a motion to approve September 15, 2020 Town Council Meeting Minutes; Foley seconded the motion passed (7-0). 4.3. Resolution 46, Series 2020, An Intergovernmental Agreement between the Town of Vail and Eagle County for Animal Control Services Action Requested of Council: Approve, amend or deny Resolution No. 46, Series of 2020 Background: This is an annual Intergovernmental Agreement the Town of Vail and Eagle County enter into to provide animal control service with the Town limits. Staff Recommendation: Approve Resolution No. 46, Series of 2020 Foley stated the services should be provided throughout Vail for no additional charge. Coggin made a motion to approve Resolution No. 46, Series of 2020, Mason seconded the motion passed (6-1*Foley opposed). 4.4. Resolution No. 47, Series of 2020 A Resolution of the Vail Town Council Authorizing the Amendment of Certain Deed Restrictions with Mountain Valley Developmental Services Background: The purpose of this memorandum is to present the request made by Mountain Valley Development Services, Inc. and seek authorization from the Vail Town Council to rent their Employee Housing Units. If authorized, the Town staff will take the steps necessary to amend the three deed restrictions as directed and properly record the amended restrictions. The November 17, 2020 - Page 16 of 390 Town Council Meeting Minutes of October 20, 2020 Page 3 Vail Local Housing Authority reviewed this request and has forwarded a unanimous recommendation of approval to the Vail Town Council, as proposed. Mason made a motion to approve Resolution No. 47, Series of 2020, Langmaid seconded the motion passed (7-0). 4.5. Avolve Software Contract Award Background: The ProjectDox system is used by Community Development for various plan submittals and review. It is a critical application to this department, as well as to the contractors and homeowners that use it for their various construction projects. This upgrade will provide fixes for some current issues, as well as offer some enhancements that will make the product easier to use. Staff Recommendation: Authorize the Town Manager to enter into a contract in a form approved by the Town Attorney with Avolve Corporation in the amount of $75,650. Langmaid made a motion to authorize the Town Manager to enter into a contract with Avolve Corporation in an amount not to exceed $75,650; Foley seconded the motion passed (7-0). 4.6. Comment letter regarding the Homestake Reservoir initial geotechnical investigations project - considered under a Categorical Exclusion (CE) with the US Forest Service. Background: Homestake Partners (City of Aurora and Colorado Springs Utilities) is requesting an authorization to conduct a fatal-flaw geotechnical investigation within the Homestake Valley located along Homestake Creek about 6 miles southwest of Red Cliff, Colorado. While these investigations are preliminary, the ultimate Whitney reservoir and dam project would have significant impact on water resources of the Eagle and Colorado Rivers at a development of 20,000 acre feet per year. Staff Recommendation: Approve the letter and request that Mayor Dave Chapin sign on behalf of the Council. Langmaid made a motion to approve the letter to form and request Mayor Chapin to sign the same on behalf of the council; Mason seconded the motion passed (7-0). 4.7. Bus Barn Electric Bus Charging Stations Electrical Contract Award Background: Four electric buses are scheduled to be delivered to the town this year. In preparation for their delivery there needs to be charging stations installed in the Bus Barn. These charging stations require a new electric service taken from Holy Cross Electric Association's main distribution system including a new transformer, associated switch gear and back-up generator. The cost of this work is being paid for from a grant received for the Colorado Department of Transportation. Four bids were received for this work. Encore Electric is the low bidder. November 17, 2020 - Page 17 of 390 Town Council Meeting Minutes of October 20, 2020 Page 4 Staff Recommendation: Authorize the Town Manager to enter into an agreement, in a form approved by the Town Attorney with Encore Electric in an amount up to, and not to exceed $606,428. Langmaid made a motion to authorize the Town Manager to enter into an agreement with Encore Electric in an amount not to exceed $606, 428.00; Mason seconded the motion passed (7-0). 5. Town Manager Report 5.1. Update about Fencing along I-70 (Bighorn Sheep Protection) Robson provided an update on installation of temporary fencing in East Vail to protect the bighorn sheep beginning the first week of November. Robson noted the effectiveness of the fencing last winter after losing a few sheep to vehicle accidents. Additionally, he stated there was great progress with CDOT on permanent wildlife fencing within the next two years. Robson quickly reviewed other topics with council: • The ski season started in 30 days. State ski area guidance were giving local public health officials discretion in working with ski areas on protocol • Installation of SynExis, a bio defense air system that pumps dry hydrogen peroxide are through the air ducts are about completed. Robson noted the state-of-the-art systems have been installed in town busses, Dobson Ice Arena; Golf Course clubhouse, the library and other town facilities. • The $25 gift card program sponsored by the town and administered by Vail Chamber & Business Association had launched. • Branded face coverings would be available for free soon. Robson thanked staff for the great design they created. Matt Mire, Town Attorney, provided council with an overview of the Eagle County District Court Order ruling in favor of the Town of Vail regarding the Booth Heights Development Project 106b lawsuit brought against council. Mire noted the court found the council and staff followed the law and did not exceed their jurisdiction or abuse their discretion by considering and approving the application filed by Triumph Development. Mire did not think the court order would be appealed. 6. Action Items 6.1. Ordinance No. 13, Series of 2020, 1st Reading, Ordinance to replace Section 12-6I- 8 Parking and Loading, Vail Town Code, with a new section, Section 12-6I-8 Mobility, to address mobility needs of residents in the Housing (H) Zone District Presenter(s): Jonathan Spence, Planning Manager Action Requested of Council: The Vail Town Council shall approve, approve with modifications, or deny Ordinance No. 13, Series of 2020, upon first reading. November 17, 2020 - Page 18 of 390 Town Council Meeting Minutes of October 20, 2020 Page 5 Background: The proposed text amendment provides an enhanced framework for the development, review and enforcement of mobility plans within the Housing (H) zone district. The enhanced framework provides for the needed flexibility in the district while recognizing the necessity of adequate review provisions and performance standards. Staff Recommendation: On September 28, 2020, the Planning and Environmental Commission (PEC) forwarded a recommendation of approval (5-1 Gillette opposed) for a prescribed regulation amendment. Spence reviewed Ordinance No. 13, Series of 2020 with council. Earlier in the year council directed staff to investigate alternatives to the existing parking requirements in the Housing Zone District. A preliminary memo to council was heard during the afternoon session on February 18, 2020. Staff returned to council on July 21, 2020 with draft language for a new approach to mobility requirements in the Housing District. At this meeting council provided support for the revised approach to mobility and requested that the new language be formally reviewed by the PEC before returning to council for adoption. The review by the PEC resulted in two changes to the proposed text language: 1. Remove a reference to bike parking in the review criteria section; and 2. Include a reference to Section 12-10, Off street Parking and Loading, in the review criteria to provide context in evaluating appropriate minimum off-street parking. There was no public comment. Council questioned the language in the ordinance “If units exceed (X amount), a professionally produced parking study shall be required.” Council would like to see some flexibility concerning “X amount” and an appeal process. Spence confirmed the second reading of this ordinance would have language regarding flexibility and an appeal process. Foley made a motion to approve Ordinance No. 13, Series of 2020 upon first reading; Mason seconded the motion passed (7-0). 6.2. Ordinance No. 14, Series of 2020, 1st Reading, Ordinance to add Section 13-14, Administrative Lot Line Adjustment and Elimination Procedures, Vail Town Code, to add an administrative procedure for the adjustment or elimination of lot lines between existing platted lots Presenter(s): Jonathan Spence, Planning Manager Action Requested of Council: The Vail Town Council shall approve, approve with modifications, or deny Ordinance No. 14, Series of 2020, upon first reading. Background: Currently the Planning and Environmental Commission reviews applications for the adjustment or elimination of lot lines between existing platted lots as a Minor Subdivision. The Community Development Department and the Planning and Environmental Commission have expressed agreement that this public review has been unnecessary and did not add value, as a review for compliance with relevant standards had already occurred. November 17, 2020 - Page 19 of 390 Town Council Meeting Minutes of October 20, 2020 Page 6 Staff Recommendation: On September 28, 2020, the Planning and Environmental Commission (PEC) forwarded a unanimous recommendation, for approval, for a prescribed regulation amendment, pursuant to Section 12-3-7, Amendment, Vail Town Code. Spence reviewed Ordinance No. 14, Series of 2020 with the council explaining this amendment would streamline the process and provide better customer service. Spence explained the PEC rarely reviewed applications for the adjustment or elimination of lot lines between existing platted lots as a Minor Subdivision. Ordinance No. 14 would allow staff to refer an application to the PEC if the project was in any way not in compliance with development or subdivision standards. PEC was in support of this amendment. Stockmar stated these type of an amendment to property lines were normally requested when a property owner owned both lots. Spence confirmed there had been no disputes in these types of amendments within the last 8 years. Foley made a motion to approve Ordinance No. 14, Series of 2020 upon first reading; Stockmar seconded the motion passed (7-0). 6.3. Ordinance No. 15, Series of 2020, 1st Reading, Ordinance Amending Title 12, Zoning Regulations, Vail Town Code, Pursuant to Section 12-3-7, Amendment, Amending Section 12-9A-10 Amendment Procedures and Setting Forth Details in Regard Thereto Presenter(s): Greg Roy, Planner Action Requested of Council: The Vail Town Council shall approve, approve with modifications, or deny Ordinance No. 15, Series of 2020, upon first reading. Background: The Special Development District process was enacted in 1988 with Ordinance No. 21, Series of 1988. It created the existing SDD language which is further being refined with this amendment. A Minor Amendment is an amendment to an SDD that falls within certain guidelines that is able to be approved at a staff level. The proposed changes would make the notification process for this the same as what is currently used in other areas of the code, such as notification for development in the CC1 or LMU-1 zone districts or administrative appeals. Staff Recommendation: On September 28, 2020 the Planning and Environmental Commission forwarded a recommendation of approval (6-0) to the Vail Town Council for a prescribed regulation amendment, pursuant to Section 12-3-7, Amendment, Vail Town Code. Roy reviewed Ordinance No. 15, Series of 2020 with council explaining the ordinance would change the notification requirements for a Minor Amendment to a Special Development District. The PEC held a public hearing on the proposed prescribed regulation amendment on September 28, 2020 and recommended approval with a vote of 6-0. There was no public comment. Foley questioned what was considered to be a minor amendment. Roy explained a 5 ft change would be considered a small amendment and done at staff level. November 17, 2020 - Page 20 of 390 Town Council Meeting Minutes of October 20, 2020 Page 7 Coggin confirmed the head of an HOA would still be notified of the minor amendment with the expectation that person would notify their residents. Mason expressed concern the notification would not be handled correctly by the HOA. Roy stated this was the normal process for other zoning districts and this ordinance would just make SDD’s have the same process. Bruno stated she had faith in staff and PEC’s recommendation and would be voting for the ordinance. Bruno made a motion to approve Ordinance No. 15, Series of 2020 upon first reading; Coggin seconded the motion failed (3-4* Langmaid, Stockmar, Foley and Mason opposed). 7. Public Hearings 7.1. Ordinance No. 11, Series of 2020, 2nd Reading - Ordinance Amending Title 12, Zoning Regulations, Vail Town Code, Pursuant to Section 12-3-7, Amendment, Amending Section 12-15-2 - GRFA Requirements by Zone District; and Setting Forth Details in Regard Thereto Presenter(s): Greg Roy, Planner Action Requested of Council: Approve Ordinance No. 11, Series of 2020, on second reading. Background: Ordinance No 23, Series of 1999, increased the allowable GRFA, but there was no corresponding change to the table in Section 12- 15-2. This ordinance corrects that table to match the code change. Staff Recommendation: Approve Ordinance No. 11, Series of 2020, on second reading Roy confirmed there were no changes to Ordinance No. 11 since the first reading. Langmaid asked why Foley voted against the ordinance during the first reading. Foley explained he did not agree with GRFA increase. Roy explained the amendment was actually made in 1999 and this ordinance corrected the table in the Town Code to reflect the same. There was no public comment Bruno made a motion to approve Ordinance No. 11, Series of 2020 upon second reading; Coggin seconded the motion passed (5-2*Foley and Langmaid opposed). 7.2. Ordinance No. 12, Series of 2020, 2nd Reading, Ordinance Repealing and 5 min. Reenacting Chapter 7 of Title 4 of the Vail Town Code, Relating to Contractor Registration and Enacting a new Section of 10-1-14 of the Vail Town Code, Relating to the Board of Appeals. Presenter(s): CJ Jarecki, Chief Building Official November 17, 2020 - Page 21 of 390 Town Council Meeting Minutes of October 20, 2020 Page 8 Action Requested of Council: Approve, Approve with Conditions or Deny Ordinance No. 12, Series of 2020 on second reading Background: Construction activity throughout Eagle County is continuing its upward trend, even throughout the pandemic, and remains to be a critical economic driver within the region. Due to an overall shortage of local skilled labor, homeowners, developers, and designers are seeing assistance from contractors located outside of the region - even out of state. This ordinance will ensure that all contractors, local or otherwise, that request to perform work within the Town of Vail are duly qualified to complete such work. Jarecki reviewed Ordinance No. 12, Series of 2020 with council stating there was one minor change since the first reading. The contractor classification list that detailed the types of contractors had been deleted. In order to add or remove any type of contractor to the list, staff would need council’s approval to make the simple change. Jarecki explained the following language had been added to the ordinance for second reading: • “Each contractor shall be classified according to the type of work they perform and shall register under such classification. A list of contractor classification types shall be maintained by the Community Development Department.” There was no public comment. Coggin made a motion to approve Ordination No. 12, Series of 2020 upon second reading; Stockmar seconded the motion passed (7-0). There being no further business to come before the council, Foley moved to adjourn the meeting; Coggin seconded the motion which passed (7-0) and the meeting adjourned at 7:20 p.m. Respectfully Submitted, Attest: __________________________________ Dave Chapin, Mayor ___________________________________ Tammy Nagel, Town Clerk November 17, 2020 - Page 22 of 390 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C : Resolution No. 48, Series of 2020, A Resolution of the Vail Town C ouncil A uthorizing the E xercise of the Town's E minent Domain A uthority to A cquire Open S pace A djacent to G ore C reek P RE S E NT E R(S ): Matt Mire, Town A ttorney AC T IO N RE Q UE S T E D O F C O UNC IL : A pprove, approve with amendments or deny Resolution No. 48, S eries of 2020 B AC K G RO UND: I n 2017, 18 years af ter the Town acquired Tract C , 2 years after the Town adopted the S tream Tract P rotection Ordinance, 1 year af ter the Town approved the Gore Creek A ction Plan, and without the Town's consent, the property owners in the Eleventh F iling amended the Protective C ovenants to expand the allowed uses in Tract C to allow f or private encroachments and the maintenance of non-native vegetation. I n order to preserve Tract C as natural open space that is devoid of any privately-owned improvements or non-native vegetation, as originally intended, the Town now seeks to remove the P rotective Covenants f rom Tract C and acquire unencumbered title to Tract C. C.R.S . § 38-1-105 (5) authorizes the Town to condemn all property interests in Tract C held by other persons S TAF F RE C O M M E ND AT I O N: Approve Resolution No. 48, Series of 2020 AT TAC H ME N TS : Description Resolution No. 48, Series of 2020 Exhibit 1 Exhibit 2 November 17, 2020 - Page 23 of 390 Resolution No. 48, Series of 2020 RESOLUTION NO. 48 Series 2020 A RESOLUTION OF THE VAIL TOWN COUNCIL AUTHORIZING THE EXERCISE OF THE TOWN’S EMINENT DOMAIN AUTHORITY TO ACQUIRE OPEN SPACE ADJACENT TO GORE CREEK WHEREAS, the Town of Vail, Colorado (the “Town”) possesses the power of eminent domain pursuant to Article II, § 15 and Article XX, §§ 1 and 6 of the Colorado Constitution, Sections 1.2 and 13.11 of the Town’s Home Rule Charter, C.R.S. § 38-1- 101, et seq., C.R.S. § 38-6-101, et seq., C.R.S. § 31-25-201, et seq., and C.R.S. § 29-7- 104, et seq.; WHEREAS, the Town may exercise the power of eminent domain for the public purpose of acquiring open space; WHEREAS, in 1999, Vail Resorts conveyed to the Town a fee interest in Tract C, Vail Village, Eleventh Filing ("Tract C"), described in the recorded plat for Tract C, a copy of which is attached hereto as Exhibit 1; WHEREAS, when the Town acquired Tract C, the Protective Covenants of Vail Village Eleventh Filing, a copy of which is attached hereto as Exhibit 2 (the "Protective Covenants"), limited the use of Tract C to natural open space; WHEREAS, Tract C generally follows the banks of Gore Creek; WHEREAS, in 2015, the Town adopted Chapter 14 of Title 5 of the Vail Town Code (the "Stream Tract Protection Ordinance") to regulate sensitive stream tract areas in the Town, prohibit private encroachments in such areas, and ensure that such areas remain natural open space; WHEREAS, in 2016, the Town approved the Gore Creek Action Plan to address water quality impairments and aquatic health issues affecting Gore Creek and its tributaries and to protect riparian and streamside vegetation; WHEREAS, in 2017, 18 years after the Town acquired Tract C, 2 years after the Town adopted the Stream Tract Protection Ordinance, 1 year after the Town approved the Gore Creek Action Plan, and without the Town's consent, the property owners in the Eleventh Filing amended the Protective Covenants to expand the allowed uses in Tract C to allow for private encroachments and the maintenance of non-native vegetation; WHEREAS, in order to preserve Tract C as natural open space that is devoid of any privately-owned improvements or non-native vegetation, as originally intended, the Town now seeks to remove the Protective Covenants from Tract C and acquire unencumbered title to Tract C; November 17, 2020 - Page 24 of 390 Resolution No. 48, Series of 2020 WHEREAS, C.R.S. § 38-1-105 (5) authorizes the Town to condemn all property interests in Tract C held by other persons; and WHEREAS, the Town’s acquisition of an unencumbered fee interest in Tract C for its preservation as natural open space is necessary, serves a public purpose, and is consistent with the Gore Creek Action Plan and other Town efforts to restore Gore Creek and its tributaries and protect sensitive riparian landscapes. NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN OF VAIL: Section 1. The above recitals are incorporated herein by reference and adopted as findings of the Town Council. Section 2. The term “Tract C” means the real property more particularly described in the attached Exhibit 1, or certain interests in same, which are necessary for Tract C to remain natural open space. Section 3. The Town Council hereby finds the acquisition of an unencumbered fee interest in Tract C will serve a proper, public and municipal purpose and use, and that such acquisition is necessary and essential to this public purpose and use. The Town Council hereby declares its intent to acquire an unencumbered fee interest in Tract C for the purposes stated herein and, if necessary, to do so through the exercise of the power of eminent domain. Section 4. The Town Manager, the Town Attorney, the Town Manager’s designated representative(s), and any and all persons retained or employed by the Town in the prosecution of this matter are hereby directed to comply with all notice and good faith negotiation requirements set forth in C.R.S. § 38-1-101, et seq. Section 5. The Town Manager is authorized to make reasonable and good faith offers to offers to purchase from the affected landowners the necessary interests in Tract C, and the Town Manager is further authorized to execute agreements for the acquisition of same. Section 6. If, after engaging in good-faith negotiations, the Town is unable to acquire the necessary property rights, the Town Attorney and the Town's special counsel are hereby authorized to institute and prosecute eminent domain proceedings in the name of the Town so as to acquire an unencumbered fee interest in Tract C by condemnation. In the prosecution of any eminent domain actions to acquire an unencumbered fee interest in Tract C, the Town shall have and retain all rights and powers lawfully delegated to it by Article II, § 15 and Article XX, §§ 1 and 6 of the Colorado Constitution, Sections 1.2 and 13.11 of the Town’s Home Rule Charter, C.R.S. § 38-1-101, et seq., C.R.S. § 38-6-101, et seq., C.R.S. § 31-25-201, et seq., and C.R.S. § 29-7-104, et seq. Section 7. If eminent domain proceedings are instituted, the Town Manager or designee, in consultation with the Town Attorney and the Town's special counsel, is November 17, 2020 - Page 25 of 390 Resolution No. 48, Series of 2020 authorized to retain such expert witnesses, including appraisers, as the Town determines are necessary for the eminent domain proceedings. Section 8. The Town Manager or designee, in consultation with the Town Attorney and the Town's special counsel, are hereby specifically authorized to make such reasonable or necessary amendments and corrections to the terms and legal descriptions of the property interests to be acquired, including authorization to include such additional or other property rights necessary or desirable for the Town. The Town Manager and Town Clerk are hereby authorized and directed to execute an acceptance of the interests in real property when acquired. Section 9. The Town Council hereby finds, determines and declares that this Resolution is promulgated under the general police power of the Town, that it is adopted for the health, safety and welfare of the public, and that this Resolution is necessary for the preservation of health and safety and for the protection of public convenience and welfare. The Town Council further determines that the Resolution bears a rational relation to the proper legislative object sought to be obtained. Section 10. If any clause, sentence, paragraph or part of this Resolution or the application thereof to any person or circumstances shall for any reason be adjudged by a court of competent jurisdiction invalid, such judgment shall not affect application to other persons or circumstances. Section 11. This Resolution shall become effective immediately upon adoption. INTRODUCED, READ, APPROVED AND ADOPTED this 17th day of November 2020. ______________________________ Dave Chapin, Mayor ATTEST: ____________________________ Tammy Nagel, Town Clerk November 17, 2020 - Page 26 of 390 EXHIBIT 1 TO VAIL TOWN COUNCIL RESOLUTION AUTHORIZING THE EXERCISE OF THE TOWN’S EMINENT DOMAIN AUTHORITY TO ACQUIRE OPEN SPACE ADJACENT TO GORE CREEK TRACT C, VAIL VILLAGE, ELEVENTH FILING PLAT November 17, 2020 - Page 27 of 390 November 17, 2020 - Page 28 of 390 EXHIBIT 2 TO VAIL TOWN COUNCIL RESOLUTION AUTHORIZING THE EXERCISE OF THE TOWN’S EMINENT DOMAIN AUTHORITY TO ACQUIRE OPEN SPACE ADJACENT TO GORE CREEK PROTECTIVE COVENANTS OF VAIL VILLAGE ELEVENTH FILING (RECORDED JULY 7, 2017; AND JULY 26, 1971) November 17, 2020 - Page 29 of 390 November 17, 2020 - Page 30 of 390 November 17, 2020 - Page 31 of 390 November 17, 2020 - Page 32 of 390 November 17, 2020 - Page 33 of 390 November 17, 2020 - Page 34 of 390 November 17, 2020 - Page 35 of 390 November 17, 2020 - Page 36 of 390 November 17, 2020 - Page 37 of 390 November 17, 2020 - Page 38 of 390 November 17, 2020 - Page 39 of 390 November 17, 2020 - Page 40 of 390 November 17, 2020 - Page 41 of 390 November 17, 2020 - Page 42 of 390 November 17, 2020 - Page 43 of 390 November 17, 2020 - Page 44 of 390 November 17, 2020 - Page 45 of 390 November 17, 2020 - Page 46 of 390 November 17, 2020 - Page 47 of 390 November 17, 2020 - Page 48 of 390 November 17, 2020 - Page 49 of 390 November 17, 2020 - Page 50 of 390 November 17, 2020 - Page 51 of 390 November 17, 2020 - Page 52 of 390 November 17, 2020 - Page 53 of 390 November 17, 2020 - Page 54 of 390 November 17, 2020 - Page 55 of 390 November 17, 2020 - Page 56 of 390 November 17, 2020 - Page 57 of 390 November 17, 2020 - Page 58 of 390 November 17, 2020 - Page 59 of 390 November 17, 2020 - Page 60 of 390 November 17, 2020 - Page 61 of 390 November 17, 2020 - Page 62 of 390 November 17, 2020 - Page 63 of 390 November 17, 2020 - Page 64 of 390 November 17, 2020 - Page 65 of 390 November 17, 2020 - Page 66 of 390 November 17, 2020 - Page 67 of 390 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C : O rdinance No. 17, S eries 2020, F irst R eading, O rdinance adopting a budget and f inancial plan and making appropriations to pay the costs, expenses and liabilities of the Town of Vail, Colorado for its fiscal year J anuary 1, 2021 through D ecember 31, 2021. P RE S E NT E R(S ): Kathleen Halloran, F inance Director and Carlie S mith, F inancial S ervices Manager AC T IO N RE Q UE S T E D O F C O UNC IL : A pprove or approve with amendments Ordinance No. 17, S eries 2020. B AC K G RO UND: Please see attached memo. S TAF F RE C O M M E ND AT I O N: Approve or approve with amendments Ordinance No. 17, S eries 2020. AT TAC H ME N TS : Description 2021 T M Budget -1st R eading Council Contribution Applications power point November 17, 2020 - Page 68 of 390 2021 PROPOSED BUDGET 1st Reading November 17, 2020 November 17, 2020 - Page 69 of 390 COVER MEMO 1 REVENUE −Major Revenue Analysis 13 EXPENDITURES General Fund 15 Personnel −Summary of Changes in Personnel 16 −Ten-Year Summary of Budgeted Positions by Department 17 −Employee Benefits Summary 19 Contributions −Contributions Summary 20 −Contributions Notes 22 CAPITAL PLAN −Capital Projects Fund 32 −Real Estate Transfer Tax Fund 35 −Housing Fund 38 −Unfunded 39 −Project Narratives/Memos 40 OTHER FUNDS −Marketing Fund 49 −Heavy Equipment Fund 50 −Health Insurance Fund 51 −Dispatch Services Fund 52 −Timber Ridge Housing Fund 53 TOWN OF VAIL PROPOSED 2021 BUDGET TABLE OF CONTENTS ORDINANCE 54 This Table of Contents is "Clickable". Click the headings below to be directed to selected page. November 17, 2020 - Page 70 of 390 TO: Vail Town Council FROM: Finance Department DATE: November 17, 2020 SUBJECT: Proposed 2021 Town Manager’s Budget I. SUMMARY First reading of Ordinance No. 17, Series 2020, a first reading of the proposed 2021 Town Manager’s Budget. II. DISCUSSION On November 3rd, staff presented a draft budget for Council review. Any changes or additional information resulting from that meeting is included below: Revenue Sales Tax revenue has been updated to $22.5M ($200K increase from the prior budget draft) based on year to date collections. This is down 24% from 2019 and flat with the 2020 forecast. Property Tax has been updated to reflect the most recent report from the County Assessor’s office. Total collections are projected at $5.7 million (a $75,000 increase from the prior budget draft). Lift Tax has been updated to $3.5M, flat with 2020 forecast and a 34% decrease with 2019 actuals (a $300K increase from prior budget draft). Personnel Council requested more information on the administrative personnel for the Environmental (0.25 FTE) and Economic Development (0.5 FTE) departments. Included below are justifications for each position: Environmental Administrative Personnel (0.25 FTE): Environmental initiatives remain one of the community’s and Council’s top priorities. As a result, the environmental department has grown along with its programs. To improve efficiencies and allow for environmental staff to focus on Council goals, programming and other environmental initiatives, an administrative coordinator has been included in the proposed 2021 RETT fund budget at 10 hours per week at a total cost of $17,231. This position would assist with invoicing and credit card processing, budget reporting, web and social media, Laserfiche and document organization, compliance letters and database, event planning and sign ups, e-newsletter, supply ordering, tracking and surveys. November 17, 2020 - Page 71 of 390 Town of Vail Page 2 Economic Development Administrative Personnel (0.5 FTE): As a result of the Economic Development departments expanded role with town businesses, special events and management of VEAC, CSE and VLMDAC groups, part time administrative support is included in the 2021 proposed budget. This added part time position would assist the department with administrative tasks including invoice processing, website and content maintenance for Vailgov.com, records retention and document organization, minutes records for VEAC, CSE, and VLMDAC meetings, budget tracking, support for internally produced events, guest service initiatives, and economic recovery efforts. This position will also assist with contracting and compliance for the 60 to 70 CSE events and all other vendors. The 2021 budget includes $29,981 in the General Fund for this position.   Contributions/Events: •Town Council had requested additional information on the partnership between Vail Valley Foundation and Betty Ford Alpine Gardens regarding the Magic of Lights winter experience with the intent of ensuring protection of the Gardens as the event venue. The VVF informed town staff that they have come to an agreement with BFAG board and staff that all are comfortable with for this year and future years, should the Gardens remain a part of the experience. All parties have agreed that a contribution amount to the Gardens will be dependent upon the success of the project for this first year. The VVF will also provide value to the Betty Ford Alpine Gardens as a key partner by supporting member nights (or visits), providing them with an opportunity to further connect with their membership base and allowing members to experience the Gardens in a new and incredible manner, cross-promotional opportunities, such as logo inclusion in marketing efforts (e.g. email inclusion, ads, etc.); highlights of the Gardens in messaging regarding the experience and signage on-site reminding guests that they are entering the gardens, with the ability to learn more. The VVF will continue to work with the Gardens as we finalize planning and throughout the activation window to ensure they are happy with the partnership. •As part of the Council contribution process, the Vail Valley Foundation (VVF) requested $75,000 to support programing at the Gerald R. Ford Amphitheater. This is 5.4% of the overall summer GRFA budget. Staff has included a contribution of $52,500 for GRFA 2021 events and entrainment. During the last meeting, Council requested clarification on how programming at the amphitheater would change with a lower funding allocation from the town than what was requested. If the VVF did not receive the full $75,000, the overall talent budget would be reevaluated with reductions taken if necessary. In additional the VVF would also reconsider the viability of the new summer community concert which is estimated at a minimum cost of $20K- $25K. With any support the VVF receives from the town, they will continue to position the GRFA as a cultural and entertainment center of the Valley with a goal a further placing it as one of the best small amphitheaters in the county. •Town Council also inquired about protection for the town should council-funded special events be canceled due to public health orders. Signature events such as Bravo!, Vail Jazz, Vail International Dance Festival, GFRA Live Music and Summer Mountain Games will use the same contract as the town’s contact used with the Commission on Special Events (CSE). This contract has been revised to include language for impacts of the pandemic regarding timing of payments to event producers and liability of public health order cancellations. Terms in the contract include phased payment schedule: 1st payment due upon CSE approval of event plan, within 60 days of the beginning of the event. 2nd payment due at event permit submittal, no sooner than 30 days prior to event. Final payment due at time of event recap to CSE post-event. Payments from the town must be returned if event is canceled. November 17, 2020 - Page 72 of 390 Town of Vail Page 3 Capital Projects Fund Council requested additional information on the Buffehr Creek turn lane project. This intersection has been identified in the Vail Transportation Master Plan for improvements including a left turn lane. The most recent traffic counts from 2012/13 show peak hour left turns of 30 in the morning and 54 in the evening. CDOT code requires all access points off the Frontage Road with 25 or more left turns to have a left turn lane. The intent is to move this project forward when the Marriott Residence Inn moves forward to coincide with the Marriott’s turn lanes, to take advantage of the economy of the scale of the project and to only disturb this area one time.  At this time, staff is requesting design funds of $100,000 in 2021 to design the turn with an anticipated construction occurring in 2022 ($1M) with the Marriott Frontage Road improvements.   Real Estate Transfer Tax Fund •Per Council’s request, improvements to the Ford Park parking lot entry have been removed from the Real Estate Transfer Tax Fund. This was originally budgeted for $400,000. •Council requested more information on the Actively Green program, specifically the number of businesses that participate. In 2020, there were a total of 51 Vail businesses engaged in the Actively Green program including 3 businesses certified, 21 working to re-certify,7 in progress for certification, and 20 businesses engaged in the program in other ways. Annual funding of that program is included in the proposed budget for $40,000 as an annual contract with Walking Mountains. •Given the increase of outdoor activities due the pandemic, Council requested an update of the Front Ranger Program from the US Fire Service. Through August, overall dispersed camp site visitation totaled 1,291. This is up a little over double compared to 2019 when there were 577 site visits. 2020 visitation resulted in 1,850 lbs of trash removal, 32 unattended fires (compared to 3 in 2019), removal of 95 rock rings, and 4 extinguished active fires with camper’s present. 2020 summer trail visitation also increased. Through August, Booth Creek Falls trail head visitation totaled 34,754, an increase of 47% over 2019. Other trail heads also saw increased visitation with Courage Ridge up 13% and Pitkin Creek up 60% from 2019. The US Forest Service will be giving a more detailed presentation to Council at the December 1st meeting. Dispatch Services Fund Staff received final cost estimates for the annual maintenance agreement for the Dispatch Incident Management system. An additional $30,000 was included in this budget to cover the full cost for 2021. THE FOLLOWING INFORMATION IS REPEATED FROM THE NOVEMBER 3rd COUNCIL PACKET: The purpose of this discussion is to provide feedback to staff prior to the first reading of the budget ordinance scheduled for November 17th. Information provided in this draft includes the proposed revenue and expenditures for all town funds, a summary of changes in personnel, funding recommendations for Council contributions and a fifteen-year capital plan. Prior to today’s draft, staff held several meetings to gather feedback from Council on preliminary budget assumptions. Staff held a budget preview meeting where preliminary revenue and November 17, 2020 - Page 73 of 390 Town of Vail Page 4 expenditure discussions took place, a Capital Improvement Plan meeting with a first look at 2021 proposed capital projects, and staffing and benefit meeting. The following outcomes / feedback from these budget meetings were included in the creation of the 2021 budget proposal: Develop three budget scenarios according to the town’s recession plan: “Major”, “Crisis”, and “Critical”. Continue operating under the town’s “Crisis” level recession plan Conservatively budget 2021 revenues Modify the General Fund/Capital Projects sales tax split to 80/20 (generally 62/38) Maintain a 10% decrease to department operating budgets A performance-based merit range of 1 - 3% Explore opportunities to finance the Public Works shop building After several budget meetings with each department, a draft of the proposed 2021 budget is presented to Council that prioritizes Council’s focus areas while maintaining the “Crisis” level recession plan. BUDGET OVERVIEW The Town of Vail 2021 budget proposal presented in this document reflects the town’s vision to be the premier international mountain resort community in a fiscally responsible manner. Each year the Town Manager and staff prepare an annual budget that serves as a funding plan as determined by Town Council. The 2021 budget was guided by the town’s Crisis Level recession plan. This budget focuses on recovery from the COVID-19 pandemic by conservatively projecting revenues and maintaining budget reductions across the organization while still prioritizing Council’s strategic goals found in both Council Action Plan and most recent Community Survey. These goals include ensuring citizens are afforded the opportunity to live and thrive in our community, providing a world class guest experience, balancing our economic, environmental and social needs to deliver a sustainable community as well as growing a vibrant and diverse economy. November 17, 2020 - Page 74 of 390 Town of Vail Page 5 Impacts of 2020 on the Budget Process: With public health orders relating to the COVID-19 pandemic implemented by mid-March, local businesses and town services were dramatically impacted by stay at home orders and business closures. As a result, sales tax revenues took a dramatic down-turn until the early summer months when public health orders allowed a gradual opening. The Town, local businesses and non-profits partnered on new programs and safety measures to encourage safe openings of businesses. In response to the economic impacts, the town quickly implemented a Community Relief effort to help employees and locals receive assistance with rent, food, behavioral health and medical support. Later the town also implemented several economic recovery initiatives including Commercial Rent Relief program, music entertainment in the villages and Ford Park, among others. This winter the town is sponsoring warming areas around town and tent structures to expand restaurant seating capabilities. These efforts have contributed to a recovery of economic vitality in Vail. 2020 Sales Tax collections were hit hardest in March and April (down 48% and 71%, respectively). May (down 34%), June (down 36%) and July (down 17%) experienced a bit of a comeback. August and September exceeded expectations, with August down only 5% and September UP almost 9% (a record for September). The year-end forecast of $22.3M is a 23% decrease from 2019 and conservatively assumes October thru December would come in 40% down from the prior winter. This forecast leads into the 2021 revenue assumptions in the “Revenue” section below. The 2021 budget planning process includes three levels of financial planning for a Major, Crisis, and Critical recession should the public health situation improve or worsen. Revenues are projected for each recession plan level, and departments were tasked with creating an operating plan for each scenario. The budget proposal presented continues the Crisis level recession plan that the town implemented in May 2020. At this level sales tax is projected 25% down from the 2020 original budget. Should conditions improve, the “Major” level sales tax is projected at a 17% decrease from the 2020 original budget and if conditions worsen, the “Critical” phase assumes a 40% decrease in sales tax collections from 2020. The chart below is a high-level depiction of the proposed budget for the town’s General Fund. It summarizes each phase of the town’s recession plan for 2021: “Major” “Crisis” “Critical” Sales Tax Assumption -17%-24%-40% Revenue $43.4M $41.1M $35.3M Expenditures $(42.4)M $(42.2)M $(37.8)M Net $1.0M $(1.1)M $(2.5M) Ending GF Fund Balance $36.0M $33.9M $32.5M Min. Reserve 35% of Annual Revenues 83% 77% 74% November 17, 2020 - Page 75 of 390 Town of Vail Page 6 The town’s 2021 budget is funded by a projected $71.3 million net revenue budget across all of the town’s funds. This is a 19.2% decrease from 2019 and an 6.8% decrease from the 2020 forecast. Sales tax is the town’s main source of funding making up 32% of all revenues. 2021 Sales tax is conservatively proposed at $22.5 million, down 24% from 2019 and flat with 2020 projections. Compared to 2019 this projection assumes a 30% decrease in sales tax collections for January through April, a 17% decrease May through October (flat with 2020), and a 20% decrease moving into the 2021/2022 ski season (November and December). Eighty percent of the estimated $22.5 million in sales tax collections is budgeted to go towards General Fund operations and the remaining 20% to the Capital Projects Fund. Historically sales tax collections have been allocated with a split of 68% to the General Fund and 32% to the Capital Projects Fund. The change in the sales tax allocation was supported by Council to help maintain operating service levels for guests and the community. Capital projects were delayed or re-prioritized to accommodate the change in revenue split. Other major 2021 revenue sources and projections include the following: Fund 2020 Forecast 2021 “Crisis” Projections Sales Tax GF and Capital $22.5M $22.5M Down 24% from 2019 Flat with 2020 RETT RETT $ 8.0M $ 7.0M Based on 5-year average; 2020 record year Property Tax GF $ 5.9M $ 6.0M Flat with 2020 Re-assessment impacts 2022 Parking GF $ 5.1M $5.0M Down 25% from 2019 Down 1% from 2020 Lift Tax GF $ 3.4M $3.5M Down 34% from 2019 Down 1% from 2020 Construction Use Tax Capital $ 1.8M $ 2.3M Up 25% from 2020 Down 9% from 2019 REVENUE (All Funds) $71.3M November 17, 2020 - Page 76 of 390 Town of Vail Page 7 Across all funds, 2021 expenditures are proposed at $99.5 million. The Public Works shops expansion projects makes up $17.2 million of that total. Without it, total spending of $82.3M is down 4% from the 2020 original budget. Expenditures can be grouped into three main categories: municipal services, capital expenditures and debt service. For 2021, $48.6 million or 48.9% represents municipal services while 49.9% or $49.6.0 million represents capital expenditures. Debt service expenditures total $1.2 million or 1.2% of expenditures. Debt Proposal The town currently has no debt, but the 2021 budget proposes to finance the Public Works Shops expansion. Approximately $17.2 million of the $50.0 million capital budget is proposed for this project, offset by $15.0 million in bond proceeds. Staff is recommending to finance the expansion based on a low-interest rate environment which would cost the town a total of approximately $2.7 million over the life of the debt compared to the cost of waiting to cash-fund the project. Cash- funding would cost the town $5.1 million in construction cost escalation of 3% per year, with the town unable to fund the project until 2028. Annual debt service payments estimated at $1.2 million per year preserves capital project fund balance for other town initiatives within the 15-year capital plan such as bus replacements, public safety and technology improvements, snowmelt system replacement, and unforeseen future projects. Municipal Services 48.9% Capital Improvements 49.9% Debt Service 1.2% Where the Money Goes 2021 Budgeted Expenditures $99.5M EXPENDITURES (All Funds) $99.5M November 17, 2020 - Page 77 of 390 Town of Vail Page 8 Municipal Services Within the $48.6 million municipal services budget, expenditures can be viewed by either category (personnel, marketing and special events, and other operating) or department. As a service organization, the majority of Municipal spending is for personnel. Salaries and benefits total $34.1M, or 70% of the operating expenditures. Public Safety makes up 29% of municipal spending, followed by Public Works functions at 22%, Transit and Parking at 15%, Administration/Risk Management at 15%, and Contributions and Events at 6% Please note that the Housing 1% is only department operations and does not include capital investment by the town in the InDEED program or other housing asset investments. November 17, 2020 - Page 78 of 390 Town of Vail Page 9 PERSONNEL (All Funds) $34.1M As a service industry, the majority of municipal services expenditures relates to staffing. For 2021, this represents $34.1 million or 70% of the municipal services budget. Compensation In response to economic impacts of the COVID-19 pandemic and implementation of the town’s recession plan, hiring and wage freezes were implemented starting in March 2020. Vacant positions have also remained unfilled. The 2021 budget proposes to unfreeze wages with a 1-3% merit increase based on employee performance upon the review of economic conditions during the first quarter of 2021. The 2021 budget also proposes minimal changes to the town’s health plan structure with no price increase to employees or departments and includes the continuation of programs resulting from the “Great Place to Work Committee” including the Vacation Reinvestment Program where employees can reinvest 40 hours of unused vacation into their 457 retirement account or medical savings account, and the $800 Employee Wellness benefit. Headcount The town’s operations are proposed to be supported by 336.5 full time equivalent (FTE) positions in 2021, a 5.2 (or 1.6%) increase from 2020. A total of four positions previously approved in the Original 2020 budget but later frozen have been authorized to be filled starting either January 1, or after the first quarter of 2021. The headcount also includes “catch-up” additions that were approved during 2020. Changes to headcount included in the 2021 budget include: Position FTE Count Status Included in 2021 Fire Inspector 1.0 Approved 2020; Frozen √ Construction Manager 1.0 Approved 2020; Frozen √ Environmental Coordinator 1.0 Approved 2020; Frozen Funded 2nd Qtr Sr. Planner – Comm Dev 1.0 Approved 2020; Frozen Funded 2nd Qtr Seasonal Maintenance Wkr 2.0 Approved 2020 (4 Seas) √ Financial Analyst 1.0 Approved 2020 √ Police Admin 0.25 Approved 2020 √ Risk Management 0.20 Approved 2020 √ Housing – Planner 1 1.0 New √ Econ Dev – Admin 0.5 New √ Environment – Admin 0.25 New √ DEPARTMENT SPENDING (All Funds) $8.6M Departmental spending (also labeled as “All Other Operating Expenses” in the chart above) is proposed at $8.6M for 2021. The majority of operating expenses are funded by the General Fund ($7.7M). The remaining is funded by the Real Estate Transfer Tax Fund (Environmental November 17, 2020 - Page 79 of 390 Town of Vail Page 10 Sustainability, Forest Health, Parks, and Public Art), Dispatch Services Fund, and the Heavy Equipment Fund (Fleet). For 2021 departments were directed to maintain the 10% budget reductions put in place in 2020 as part of the Crisis level recession plan. CONTRIBUTIONS AND EVENTS (All Funds) $2.3M The 2021 budget proposes a total of $2.3 million which includes funding for special events ($1.8 million) and Council Contributions ($474K). Special events spending of $1.8M is reported in the Marketing fund, using $335K of business license revenue along with ($1.5M) funded by a transfer from the General Fund. Overall event spending reflects a reduction of 43% ($1.38 million) from the 2020 original budget. The majority of this reduction ($1.34M) is due to the cancellation of some of the larger Council funded events such as the Burton US Open, Snow Days, and Spring Back to Vail. During 2020, Council approved a new funding category called “Ambient and Music Events”. This category will provide funding for seasonal ambient and music entertainment in Vail Village and Lionshead with the goal of enhancing the guest experience in order to aid in economic recovery efforts. The 2021 budget proposes $300,000 for Ambient and Music Entertainment Events. Council Contributions includes funding for programming of various non-profit organizations within the “Services” category, with $474K proposed in the 2021 budget as well as “In-Kind” contributions of days at Dobson Ice Arena, waived rental fees at Donovan Pavilion and parking coupons. See page 20 for contribution requests and staff recommendations. For most requests, staff is recommending a 30% reduction in funding compared to the 2020 original funding levels to stay within the town’s “Crisis” recession plan. Total funding for the 2021 capital improvements programs is $43.6 million across the Capital Projects Fund, Real Estate Transfer Tax Fund, Housing Fund and Heavy Equipment Fund (Information on the Heavy Equipment Fund included on pg. 13 of this memo). The largest project being proposed in the 2021 budget is the expansion of the public works facility. The total cost of this project is $19.6 million with $17.2 million of that included in 2021. Without this, the 2021 capital improvements program totals $32.4 million, a 6% decrease from the 2020 original budget. During the October 6th work session, staff provided Council with a preliminary fifteen-year capital plan for the Capital Projects Fund, Housing Fund, and Real Estate Transfer Tax Fund. Several significant projects were presented during this meeting. Council was asked to prioritize capital projects and provide feedback on the current plan. Outcomes from this meeting including changes to the 2021 capital plan as well as additional information as requested by Council is included below. CAPITAL PROJECTS FUND $39.3M Public Works Shop Expansion ($19.6M over 2020/2021) The Public Works Shops Building was built in 1979. Expansion of service levels over the past 40 years have surpassed the capacity of the current space. Efficiency, functionality, and safety are a growing concern. Improvements were approved by Town Council to move forward with construction in 2020 and the project has now successfully gone through PEC and DRB approvals. However, due to the economic impacts of COVID-19, construction was put on hold. CAPITAL EXPENDITURES $49.6M November 17, 2020 - Page 80 of 390 Town of Vail Page 11 The attached 15-year capital plan includes the assumption that Town Council would proceed with the PW shops utilizing a financing option. Staff is recommending that Town Council consider this option given the magnitude of this project, the significant cost should the town delay for a number of years, and the opportunity with the current bond market pricing. Vail Village Streetscape/Snowmelt Replacement ($1.25M) Council requested additional information on the urgency of this project. Due to the 20-year age and the uniqueness of the design of the system at the time of installation, the manifold joints do not fit the piping correctly in the village core portions of the system therefore causing leaks in the system. In order to keep the joints from leaking, the snowmelt system is run at a higher temperature than needed in order to expand the piping which creates a better seal with the joints. This is costing the town an estimated additional $75,000 per year and over 1,000 tons of excess greenhouse gas (GHG). This is not an environmentally sustainable model. There are also numerous areas of rusted pipes that have the potential to cause a major leak. If at any point there was a major leak in the snowmelt system it may need to be turned off for an extended period of time for major repairs. Staff recommends keeping this in the 2021 budget as a placeholder. Staff will continue to investigate more energy efficient alternatives and bring this topic back to Council at a later date with more information. Replacement of Body Worn Cameras and Digital Evidence Storage System ($170.8K) Council requested additional information for the replacement of the Police Department’s body worn cameras, tasers and accompanying evidence tracking. The town’s current body worn camera system has reached the end of its lifecycle and needs to be replaced to comply with recent legislation. This new law mandates that all police departments issue body worm cameras to its officers and that the camera must be automatically triggered if a taser or firearm is released from the gun belt. If an officer fails to activate their camera (even if by accident) when involved in enforcement activities, they will now be in violation of the new law. The new proposed body worm cameras system will turn on automatically thus limiting liability to town officers. The new system would also require replacing in-car video cameras and police interview room cameras while also implementing a new digital evidence storage system to maintain all video footage. Currently the PD is using Laserfiche which was never designed to house digital evidence. The body worn cameras and evidence storage systems is proposed as a cost of $170.8K with an annual cost of $101.5K for the next four years. Donovan Pavilion ($850M) This project is currently budgeted across both 2020 and 2021 and includes the relocation of the heating/ventilation system to the building’s exterior. Other improvements include adding storage space, a bride’s room/staging area/office, interior paint and light fixtures. With cancellations from COVID, there is an opportunity to complete this project without further revenue impacts. If delayed, the project would impact future bookings and revenue generation. Staff would like you request to start this project in 2020. Booth Falls Turn Lane ($1.1M) This project was moved to the Unfunded list until a funding agreement is reached with Vail Mountain School per Council’s recommendation that the school cover the cost of this improvement necessary due to school capacity and traffic. REAL ESTATE TRANSFER TAX FUND $6.9M Ford Park Entry Improvements ($400K) Council requested additional information on the improvements and relocation of the Ford Park parking lot entry. Included on page 45 is a project narrative with a preliminary site plan image. The majority of the cost of this project would go towards extending the current turn lane and November 17, 2020 - Page 81 of 390 Town of Vail Page 12 creating a new entry road to allow for additional vehicle queuing space. Relocating the entry way to the Ford Park parking lot would ease congestions on Frontage Rd and provide for safer entry into the parking lot. This project would be tied to the parking system replacement project. Per Council’s request this project has been removed from the capital budget. HOUSING FUND $2.5M As a significant priority of the “Community” goals within the Council Action Plan the Housing Fund continues to include an annual amount of $2.5M to continue the success of the Vail INDEED Program. To date, the program has added approximately 153 deed restrictions at an average cost of $63,000 per deed restriction. In addition, the town has pursued local and regional housing opportunities including an opportunity to shift the planned Vail Resort’s housing at Booth Heights to a new location at Middle Creek. Over the last four years, Town Council has demonstrated a commitment to this goal with budgeted funding of $17.1M not including a $4.3M subsidy of the Chamonix Neighborhood homes. The Housing department will continue to pursue opportunities such as the “CDOT Parcel” in East Vail, the state-owned parcel in Eagle-Vail, among others. Site feasibility costs have been included in the General Fund operating budget. Between 2020 and 2024, the town is projected to lose up to $24.0 million in sales tax collections due to economic impacts of the pandemic and recovery period. This includes more positive revenue assumptions than previously presented to Council as the summer months have improved. To highlight this improvement, staff originally projected having to use up to $7.2 million in General Fund reserves under the Crisis level of the town’s recession plan. Due to both increased revenues and expected expenditure savings, the 2020 Forecast currently projects a use of General Fund reserves of $1.3M. The draft 2021 proposed budget anticipates using General Fund reserves of $1.1M. With budgetary assumption of 2021 flat with 2020 forecast, and 10% growth each year thereafter, the town will return to 2019 levels of revenue by 2024. This has dramatically impacted both operations and cash-funding of major capital projects. By the end of 2021, reserves are projected to be $33.9 million in the General Fund, or 77% of annual revenues in a normal year. This is well above the 35% minimum required by Town Council as a budgetary policy. Town-wide reserves are projected to be $71.6 million at the end of 2021. Marketing Fund Marketing Fund revenues are generated through the collection of annual business license fees. Budgeted revenue for 2021 of $335,000 is projected flat with the 2020 forecast. The Marketing Fund is also funded by a Transfer from the General Fund in order to maintain the level of spending on Special Events. RESERVES (All Funds) OTHER FUNDS November 17, 2020 - Page 82 of 390 Town of Vail Page 13 Heavy Equipment Fund This is an internal services fund that manages the maintenance and repair of town vehicles and equipment and the purchase of replacement vehicles other than buses and fire trucks. Costs are charged back to the departments based on their use of the vehicles and equipment. The Heavy Equipment Fund (HEF) includes approximately $1,253,000 to purchase replacement vehicles and equipment in 2021. The vehicles are scheduled to be replaced at determined intervals based on age and use. Funding for the HEF consists of internal charges to departments as well as costs recovered through the sale or trade-in of old equipment. Projected fund balance is $1.8 million for the end of 2021. Health Insurance Fund This is an internal services fund that manages the town’s health insurance plans. Costs are charged back to the town departments and employees through payroll deductions. The town experienced low claims activity in 2020, most likely due to the pandemic causing deferrals of elective procedures. 2021 proposed budget includes an increase to claims expense assuming a “catch-up” on some of these health matters. Due to this fund accumulating a fairly large fund balance, the 2021 proposed budget anticipates use of reserves, in order to stabilize annual cost increases to both departments and employees. Projected fund balance is $3.7 million for the end of 2021. Dispatch Services Fund This is an enterprise fund that manages county-wide 911 emergency services. The 2021 budget proposal does not include any capital expenditures and has temporarily suspended a 5% annual charge to participating agencies that is allocated to a capital reserve account. This annual contribution is approximately $90K each year and results in an overall 8% decrease to the agencies. The Dispatch Services Fund will need to use approximately $106K in reserves in 2021, with a remaining fund balance of $1.3M. Timber Ridge Enterprise Fund The 10-acre property at Timber Ridge is owned by the town, with the eastern half of the property under a ground lease to Lion’s Ridge Apartment Homes with no lease payment for ten years (2025). Lion’s Ridge has an option to purchase the land for $5.0 million with notification to the town by December 31, 2024 and closing within 90 days. Regarding the western half of the property, the original Timber Ridge Apartments operate with rental of 96 units (54 units under master lease to Vail Resorts). The 2021 proposed operating budget includes only minimal capital improvements ($25K) but uses reserves to pay off a $1.9 million promissory note to the Town of Vail that would have matured in 2032. After this payment, the Timber Ridge fund balance will total $653K. Timber Ridge will remain indebted to the town, with another promissory note ($8M original principal amount). Each year debt service payments are made. At the end of 2020, Timber Ridge owes principal of $5.5 million on that remaining note. Redevelopment of this property will be pursued in the next three years. III. ACTION REQUESTED OF COUNCIL Staff requests feedback from Council in preparation for the second reading of the 2021 Budget scheduled for December 1st. November 17, 2020 - Page 83 of 390 REVENUE November 17, 2020 - Page 84 of 390 Major Revenue Analysis2021 Proposed Budget2014 2015 2016 2017 2018 2019 2020 2020 2021Actual Actual Actual Actual Actual Actual Amended Forecast Proposed CommentsGeneral Sales Tax23,881,130 25,141,932 25,763,244 25,591,483 27,886,113 29,250,698 16,800,000 22,500,000 22,500,000 2021 proposed flat with 2020 forecast and nearly 25% down from 2019; Still at "Crisis" level8.6% 5.3% 2.5% -0.7%9.0%4.9% -42.6% -23.1%0.0%RETT Tax6,849,449 6,965,617 6,843,356 6,313,611 7,649,013 7,224,668 6,300,000 8,000,000 7,000,000 2021 based on 5 year average; 2020 record year44.9% 1.7% -1.8% -7.7% 21.2%-5.5% -12.8% 10.7%-12.5%Parking Revenue4,528,137 4,948,993 5,230,062 4,902,756 6,416,013 6,720,873 4,214,400 5,100,000 5,040,655 2021 down 1% from 2020 Forecast and decrease of 25% from 201917.9% 9.3% 5.7% -6.3% 30.9%4.8% -37.3% -24.1%-1.2%Property & Ownership Tax4,358,411 4,389,241 4,911,842 4,940,193 5,313,730 5,369,376 5,900,000 5,900,000 5,975,000 Per County Assesor ;Gallagher impact will hit in 2022 0.1% 0.7% 11.9% 0.6%7.6%1.0% 9.9% 9.9%1.3%Lift Tax Revenue4,351,624 4,763,956 5,032,970 4,708,765 5,103,480 5,341,369 3,880,000 3,456,000 3,500,000 2021 proposed flat with 2020 forecast and a 34% decrease from 2019 actuals15.1% 9.5% 5.6% -6.4%8.4%4.7% -27.4% -35.3%1.3%Construction Fees2,608,807 1,949,884 1,552,569 1,628,471 2,958,948 1,998,540 1,694,000 1,921,366 1,900,000 2021 flat with 2020 forecast; includes Marriott Residence Inn, Park Meadows, Elevation & Lion's View4.4% -25.3% -20.4% 4.9% 81.7%-32.5% -15.2% -3.9%-1.1%Construction Use Tax1,803,853 2,220,168 1,688,841 1,740,754 3,689,131 2,467,928 1,800,000 1,800,000 2,250,000 2021 25% increase from 2020 forecast mainly due to new developments; Down 9% from 20190.2% 23.1% -23.9% 3.1% 111.9%-33.1% -27.1% -27.1%25.0%2018 included $1.9M from Vail Health projectOther Taxes1,829,591 1,886,347 1,812,997 1,803,508 1,982,124 2,089,579 1,988,600 2,148,600 2,093,672 County sales tax (based on TOV sales tax), Road & Bridge, Hwy users revenue, Tobacco tax, etc.5.6% 3.1% -3.9% -0.5%9.9%5.4% -4.8% 2.8%-2.6%Federal / County Grants474,399 152,193 184,827 169,883 1,546,528 1,035,711 2,283,747 2,253,747 550,000 2021 includes $250K for Federal Transit Grant and $250K Hope Center Grant; $20K Lottery Funds-45.6% -67.9% 21.4% -8.1% 810.3%-33.0% 120.5% 117.6%-75.6%2020 $1.1M FASTER electric bus chargers grant; $525K CDOT bus grant; $250K PD Hope Grant2019:$895 Federal Bridge Rd Bridge Grant2018 includes $700K CDOT Water Quality "TAP" grant; $675.1K FASTER bus grantEarnings on Investments674,027 271,896 191,992 563,885 1,123,184 2,206,334 700,719 500,000 450,000 Based on available fund balance and investment returns assumed at 0.05%57.9% -59.7% -29.4% 193.7% 99.2%96.4% -68.2% -77.3%-10.0%Rental Income1,044,463 1,028,950 1,019,509 1,027,199 1,064,569 1,139,700 875,257 875,257 1,020,531 2021 includes Donovan Pavilion at 30% decrease from 2019;employee housing rentals and parking structure leases; Increase due to Donovan bookings compared to COVID cancellations in 202024.2% -1.5% -0.9% 0.8%3.6%7.1% -23.2% -23.2%16.6%E911 and Interagency Dispatch 1,931,359 1,896,010 1,918,590 2,008,451 2,055,844 2,159,084 2,174,982 2,174,982 2,098,742 Funding by E911 Authority Board and participating agencies-2.6% -1.8% 1.2% 4.7%2.4%5.0% 0.7% 0.7%-3.5%Temporary elimination of 5% capital reserve chargeVail Reinvestment Authority Transfers3,049,280 2,757,637 3,546,063 4,179,718 4,599,998 3,804,281 1,655,291 1,880,231 9,550,000 2021: $7.5M Vail Health Frontage Rd Improvements; $2M CGOL relocation65.5% -9.6% 28.6% 17.9% 10.1%-17.3% -56.5% -50.6%407.9%Sale of Chamonix Housing Units- - - - 17,748,304 - - - 0.0%Project Reimbursement Red Sandstone- - - - 5,800,000 - - - 0.0%2018: $4.3M from Vail Resorts; $1.5 from Eagle County School District cost share of RSES parking structureCARES Transit Grant- - - 1,347,000 1,347,000 - CARES Grant - State share- - - - 1,449,000 - All Other Revenue7,522,484 9,577,305 7,783,483 7,358,044 8,339,104 9,413,132 7,056,369 6,825,624 7,381,199 In general, this item includes franchise fees, fines and forfeitures, employee portion of healthcare59.2% 27.3% -18.7% -5.5% 13.3%12.9% -25.0% -27.5%8.1%premiums, license revenue, administration fees collected from VLMD and RETT and other chargesfor service such as out of district fire response and Police contracted services. It may also includeuse of Traffic Impact fees or Holy Cross Community Enhancement FundsTotal Revenue 64,907,014 67,950,130 67,480,345 66,936,720 103,276,083 80,221,274 58,670,365 68,131,807 71,309,799 % compared to Prior Year21.1% 4.7% -0.7% -0.8% 54.3%19.1% -6.8%vs. 2020 Forecast (without VRA transfer)-19.2%vs. 2019 Actual (without VRA transfer)14November 17, 2020 - Page 85 of 390 EXPENDITURES November 17, 2020 - Page 86 of 390 2021202120212019 202020202020 Proposed Proposed ProposedActual Budget Amended Forecast "Major" "Crisis" "Critical"Revenue-17%-24%-40%Local Taxes:29,250,698$ 28,524,000$ 16,800,000$ 22,500,000$ 24,386,000$ 22,500,000$ 17,600,000$ Sales Tax Split b/t Gen'l Fund & Capital Fund57/43 62/38 68/3268/3280/2080/20 80/20 Sales Tax16,790,000 17,685,000 11,424,000 15,300,000 19,509,000 18,000,000 14,080,000 Property and Ownership5,369,376 5,900,000 5,900,000 5,900,000 5,900,000 5,975,000 5,900,000 Ski Lift Tax5,341,369 5,300,000 3,880,000 3,456,000 3,800,000 3,500,000 3,200,000 Franchise Fees, Penalties, and Other Taxes1,201,539 1,175,440 1,575,440 1,575,440 1,650,000 1,609,903 1,550,000 Licenses & Permits2,207,918 2,400,000 1,921,366 1,934,383 2,100,000 2,099,513 2,050,000 Intergovernmental Revenue2,297,868 2,075,088 2,136,502 2,087,260 2,105,224 2,074,872 1,888,070 CARES Transit Grant- - 1,347,000 1,347,000 250,000 250,000 250,000 CARES Grant- 1,449,435 1,449,435 - - - Transportation Centers6,720,873 6,360,000 4,214,400 5,100,000 5,500,000 5,040,655 4,030,000 Charges for Services 1,144,658 1,025,918 1,009,487 1,009,487 1,009,487 977,095 975,000 Fines & Forfeitures211,089 250,476 250,476 250,476 225,642 225,642 225,642 Earnings on Investments863,199 500,000 200,000 200,000 200,000 200,000 200,000 Rental Revenue1,139,700 1,093,178 875,258 844,615 1,020,000 1,020,531 845,000 Miscellaneous and Project Reimbursements379,958 251,000 148,919 148,202 170,000 166,000 150,000 Total Revenue43,667,547 44,016,100 36,332,283 40,602,298 43,439,353 41,139,211 35,343,712 ExpendituresSalaries19,482,614 20,499,231 19,338,913 19,338,913 20,967,091 20,736,671 19,338,913 Benefits 7,153,063 7,377,769 7,102,583 7,102,583 7,615,274 7,522,674 7,102,583 Subtotal Compensation and Benefits26,635,677 27,877,000 26,441,496 26,441,496 28,582,365 28,259,345 26,441,496 Contributions and Welcome Centers290,317 289,626 283,465 310,000 310,000 334,880 283,465 All Other Operating Expenses7,491,844 8,194,158 7,734,602 7,734,602 7,784,450 7,739,260 6,145,619 Heavy Equipment Operating Charges2,540,207 2,530,419 2,260,327 2,260,327 2,403,898 2,642,320 1,897,814 Heavy Equipment Replacement Charges705,971 845,122 845,122 845,122 802,866 831,728 633,842 Dispatch Services669,590 661,194 661,194 661,194 616,306 616,306 616,306 Total Expenditures38,333,606 40,397,519 38,226,206 38,252,741 40,499,885 40,423,839 36,018,541 Transfer to Marketing & Special Events Fund(2,542,788) (2,866,211) (2,156,845) (1,725,000) (1,550,000) (1,475,184) (1,475,184) Total Transfers(2,587,519) (2,866,211) (2,156,845) (1,725,000) (1,550,000) (1,475,184) (1,475,184) Planning ProjectsVail 2030- (300,000) - - - - - Civic Area/Dobson Master Plan(327,897) (250,000) (200,000) (200,000) (100,000) (100,000) (100,000) West Vail Master Plan- (325,000) (325,000) (325,000) (225,000) (225,000) (225,000) COVID-19 Gift Card Program- - (110,000) (160,000) - - - Winter Operations Tenting Program- - (800,000) (600,000) - - - Vail Community Relief Fund- - (500,000) (375,000) - - - COVID-19 operating expenses- - (141,000) (250,000) - - - Commerical Rent Relief Program- (1,000,000) (50,000) - - - Total Expenditures41,249,022 44,138,730 43,459,051 41,937,741 42,374,885 42,224,023 37,818,725 Surplus (Deficit) Net of Transfers & New Programs2,418,525 (122,630) (7,126,768) (1,335,443) 1,064,468 (1,084,812) (2,475,013) Beginning Fund Balance33,888,139 32,144,411 36,306,665 36,306,665 34,971,222 34,971,222 34,971,222 Ending Fund Balance36,306,665$ 32,021,782$ 29,179,896$ 34,971,222$ 36,035,689$ 33,886,410$ 32,496,208$ As % of Annual Revenues83% 73% 66% 79% 83% 77% 74%EHOP balance included in ending fund balance - not spendable 890,000$ 890,000$ 1,190,000$ 1,190,000$ 1,190,000$ 1,190,000$ 890,000$ TOWN OF VAIL 2021 PROPOSED BUDGET SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCEGENERAL FUND 15November 17, 2020 - Page 87 of 390 PERSONNEL November 17, 2020 - Page 88 of 390 Comments Full-time Regular Positions HR Safety and Risk Analyst 0.20 Convert Safety and Risk Analyst to fulltime Housing Professional 1.00 Add fulltime Housing Professional Economic Development Admin part time 0.50 Add part time Economic Development Admin Environmental Admin 0.25 Environmental Administrative support 10 hours/week 2021 Full-time Proposed Positions 1.95 Full-time Regular Catch-up Financial Analyst 1.00 2020 Catch-up full time Financial Analyst PD Admin 0.25 2020 Catch-up to convert PD Admin to fulltime Full-time Catchup 1.25 Total Full-time Regular Positions: 3.20 Seasonal Positions Catch-up Maintenance Worker 2.00 Fixed Term Seasonal Street Maintenance Workers for winter tenting and warming area monitoring, snow removal, cleaning Total Seasonal Positions:2.00 Total Changes to FTE Count:5.20 TOWN OF VAIL 2021 BUDGET SUMMARY OF CHANGES IN PERSONNEL FROM 2020 ORIGINAL BUDGET TO 2021 BUDGET 16 November 17, 2020 - Page 89 of 390 2021PositionsDepartment2012 2013 2014 2015 2016 2017 2018 2019 20202021 ChangeFull-Time Regular Positions - Funded by TOVTown Officials4.43 4.43 4.43 3.43 3.43 3.43 3.43 4.43 3.433.43 0.00Administrative Services19.35 19.40 21.40 24.60 25.10 29.60 29.60 29.60 32.60 34.30 1.701.0 Budget Analyst; 0.2 HR Safety and Risk; 0.5 Econ Dev. AdminCommunity Development13.85 13.85 12.85 13.85 12.85 12.00 13.00 11.50 12.0012.00 0.00Housing- - - - - 2.00 2.00 2.00 2.00 3.00 1.00Housing Professional Environmental Sustainability- - - - - - - 3.00 4.00 4.25 0.25Enviro Admin 10 hours/weekFire24.00 24.50 25.50 28.50 29.50 30.50 36.50 37.50 38.0038.00 0.00Police and Communications54.75 54.25 54.25 55.25 56.25 56.25 57.25 57.75 57.7558.00 0.25Convert PD Admin to FulltimeLibrary6.55 6.55 6.55 6.55 6.55 6.55 6.55 6.55 6.556.55 0.00Public Works, Streets & Roads, Landscaping 30.80 30.80 34.30 36.30 40.30 40.80 41.80 43.30 44.30 44.30 0.00Transportation & Parking31.00 31.00 39.50 39.50 47.50 47.00 47.00 47.50 47.5047.50 0.00Fleet Maintenance12.00 12.00 12.00 11.00 11.00 12.00 12.00 12.00 12.0012.00 0.00Facility Maintenance18.00 16.00 16.00 17.00 17.00 17.00 17.00 17.00 17.0017.00 0.00Total Full-Time Regular214.73 212.78 226.78 235.98 249.48 257.13 266.13 272.13 277.13280.33 3.20Fixed Term EmployeesAdministrative Services- 0.50 - - 1.00 1.00 1.00 1.00 1.00 1.00 0.00Community Development- - - - - 1.00 1.00 - - - 0.00Police and Communications- - - - 1.00 1.00 - - - - 0.00Public Works, Streets & Roads, Landscaping- - - - - - - - 1.00 1.00 0.00Capital Projects0.50 0.50 - - - - - - - - 0.00Document Imaging1.00 1.00 1.00 - - - - - - - 0.00Total Fixed-Term1.50 2.00 1.00 0.00 2.00 3.00 2.00 1.00 2.002.00 0.00Externally Funded EmployeesPolice and Communications10.00 10.00 10.00 9.00 8.00 8.00 8.00 9.00 9.009.00 0.00Total Externally Funded10.00 10.00 10.00 9.00 8.00 8.00 8.00 9.00 9.009.00 0.00Total Full-Time Employees226.23 224.78 237.78 244.98 259.48 268.13 276.13 282.13 288.13291.33 3.20TEN-YEAR SUMMARY OF BUDGETED POSITIONS BY DEPARTMENT17November 17, 2020 - Page 90 of 390 2021PositionsDepartment2012 2013 2014 2015 2016 2017 2018 2019 20202021 ChangeTEN-YEAR SUMMARY OF BUDGETED POSITIONS BY DEPARTMENTSeasonal Positions - Funded by TOVTown Officials 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.000.00 0.00Administrative Services1.94 1.94 1.94 1.69 1.19 2.29 2.29 2.29 2.202.20 0.00Community Development0.25 0.25 0.25 0.25 0.00 0.00 0.00 0.00 0.000.00 0.00Fire13.70 13.70 12.70 9.61 10.07 9.00 3.00 2.50 2.502.50 0.00Police and Communications0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.000.00 0.00Library1.70 1.70 1.70 2.20 2.40 2.40 2.40 2.40 2.402.40 0.00Public Works/ Streets & Roads/Landscaping10.94 12.38 9.14 8.64 7.20 8.66 8.66 9.16 9.16 11.16 2.00 4.0 Maintenance Workers - winter seasonTransportation & Parking27.46 27.46 20.30 19.84 19.00 19.00 20.52 20.52 25.96 25.96 0.00Fleet Maintenance0.25 0.25 0.00 0.00 0.00 0.00 0.00 0.00 0.000.00 0.00Facility Maintenance1.38 1.38 0.92 0.92 0.92 0.92 0.92 0.92 0.920.92 0.00Total Seasonal / Part-Time57.62 59.06 46.95 43.15 40.78 42.27 37.79 37.79 43.14 45.142.00All FTE's (Full-Time Equivalents)Town Officials4.43 4.43 4.43 3.43 3.43 3.43 3.43 4.43 3.433.43 0.00Administrative Services21.29 21.84 23.34 26.29 27.29 32.89 32.89 32.89 35.80 37.501.70Community Development14.10 14.10 13.10 14.10 12.85 13.00 14.00 11.50 12.00 12.000.00Housing0.00 0.00 0.00 0.00 0.00 2.00 2.00 2.00 2.00 3.001.00Environmental Sustainability0.00 0.00 0.00 0.00 0.00 0.00 0.00 3.00 4.00 4.250.25Fire37.70 38.20 38.20 38.11 39.57 39.50 39.50 40.00 40.5040.50 0.00Admin 2.00 2.00 2.00 2.00 2.00 2.00 2.00 2.00 2.002.00 0.00Patrol 28.00 28.00 28.00 28.00 28.00 28.00 28.00 29.00 29.0029.00 0.00Investigation 5.00 5.00 5.00 5.00 6.00 6.00 6.00 6.00 6.006.00 0.00Records 4.75 4.25 4.25 4.25 4.25 4.25 4.25 4.75 4.755.00 0.25Dispatch 25.00 25.00 25.00 25.00 25.00 25.00 25.00 25.00 25.0025.00 0.00Police and Dispatch Total64.75 64.25 64.25 64.25 65.25 65.25 65.25 66.75 66.7567.00 0.25Library8.25 8.25 8.25 8.75 8.95 8.95 8.95 8.95 8.95 8.950.00Public Works, Streets & Roads41.74 43.18 43.44 44.94 47.50 49.46 50.46 52.46 53.46 55.462.00Transportation & Parking58.46 58.46 59.80 59.34 66.50 66.00 67.52 68.02 73.46 73.460.00Fleet Maintenance12.25 12.25 12.00 11.00 11.00 12.00 12.00 12.00 12.00 12.000.00Facility Maintenance19.38 17.38 16.92 17.92 17.92 17.92 17.92 17.92 17.92 17.920.00Capital Projects / Fixed Term1.50 1.50 1.00 0.00 0.00 0.00 0.00 0.00 1.001.00 0.00Total FTE's283.85 283.84 284.73 288.13 300.26 310.40 313.92 319.92 331.27 336.475.201.6%18November 17, 2020 - Page 91 of 390 2019 2020 2021 Actual % Salary Budget % Salary Budget % Salary Full-Time Regular Employees Fee Based Health Insurance 3,882,353 19.56% 4,158,943 19.75% 4,304,906 20.44% Group Term Life, Disability & Accidental Death 285,903 1.44% 243,000 1.15% 257,676 1.22% Wellness Benefit 0 0.00% - 0.00%- 0.00% Lifestyle Account 195,394 0.98% 275,000 1.31% 225,000 1.07% Sworn Officer Death and Disability Insurance 134,234 0.68% 122,500 0.58% 142,140 0.67% Subtotal Fee Based 4,497,884 22.66% 4,799,443 22.79% 4,929,722 23.41% Payroll Based Pension Contribution 2,787,356 14.05% 3,298,360 15.66% 3,097,040 14.70% Medicare 276,380 1.39% 305,408 1.45% 301,310 1.43% Workers' Compensation Insurance 202,813 1.02% 265,000 1.26% 236,000 1.12% Unemployment Compensation Insurance 63,040 0.32% 84,250 0.40% 83,120 0.39% Subtotal Payroll Based 3,329,589 16.78% 3,953,018 18.77% 3,717,470 17.65% Total Full-Time Benefits 7,827,473 39.44% 8,752,462 41.55% 8,647,192 41.61% Part-Time and Seasonal Employees Fee Based Wellness Benefit 70,238 4.34% 8,500 0.45% 8,500 0.45% Wellness Benefit - Boards 0 0.00% 9,500 0.50% 9,100 0.48% Mini-Med Program Health Insurance 517,647 31.95% 511,057 32.24% 295,094 19.67% Payroll Based Pension Contribution 27,710 1.71% 30,188 1.60% 30,188 1.60% Medicare 26,294 1.62% 29,182 1.55% 29,182 1.55% Workers' Compensation Insurance 19,047 1.18% 26,500 1.40% 29,000 1.54% Unemployment Compensation Insurance 5,920 0.37% 8,050 0.43% 8,050 0.43% Subtotal Payroll Based 78,971 4.87% 93,920 4.98% 96,420 5.11% Total Part-Time and Seasonal Benefits 666,856 36.77% 622,977 38.17% 409,115 25.34% Total Benefits - All Employees 8,494,329 40.21% 9,375,439 40.85% 9,056,307 39.73% Town of Vail Employee Benefits 19 November 17, 2020 - Page 92 of 390 CONTRIBUTIONS November 17, 2020 - Page 93 of 390 2021 Council Contribution Request SpreadsheetCOVID-19StaffTOWN OF VAIL FUNDING REQUEST Cash AdjustedFund RecommendedFundingCashSIGNATURE EVENTS (VAILBRAND) ABravo! Colorado 115,000 207,855 New York Philharmonic 91,997 MF 96,000 Philadelphia Orchestra 91,997 MF 96,000 Academy of St. Martin in the FieldsMF 83,500 Orchestra of Europe 79,841 Commissioning Project (New Works Project) 30,600 MF 50,000 Donovan Chamber Music Series (Uncorked) Donovan for 9 days ($62,995) 62,995 10 full day rentals at Donovan Pavilion, 4 days use of town parks ($74,000) 74,000 66,600 BNational Repertory Orchestra2,500 MF2,500 2,500 CVail Jazz Festival 76,400 75,000 2 full day rentals of Donovan Pavillion, 2 days use of the Grandview room 15,690 MF75,000 75,000 4 Donovan Pavilition Rentals ($29,600), 8 Lower Bench Venue Rentals 29,600 14,800 DVail Valley FoundationD1 Vail International Dance Festival49,633 7,500 Bus/Shuttle drivers to assist with in-town transportationMF54,325 38,245 Complimentary rent for "the nest" parking for all VDF performances @ GRFA Vail International Dance Festival- Podcast5,000 MF5,000 Hot Summer Nights28,050 $2,800 in PD support 2,800 D2 GRFA Live Music & Entertainment57,050 MF75,000 52,500 3,000 in PD support 3,000 D3 Summer Mountain Games 140,000 15,000 40,000 for public works,power/water, sandbags, fire, ect.. 40,000 MF140,000 98,000 40,000 in extra duty police coverage, event bus/shuttle support, parking access and vouchers, water usage, access to power, and public work support 40,000 Burton US Open490,000 490,000 EFireworks Funding52,015 36,000 MF36,000 36,000 TOTALSIGNATURE EVENTS1,138,032 795,550 121,485 713,325 510,100 146,600 81,400 DESTINATION EVENTSSpring Back350,000 Snow Days550,000 TOTAL DESTINATION EVENTS900,000 - - - - - TOWN PRODUCED EVENTSRevely Vail145,000 MF145,000 145,000 Magic of Lights250,000 MF50,000 50,000 Vail Holidays25,000 MF25,000 25,000 TOTAL DESTINATION EVENTS420,000 - - 220,000 220,000 - AMBIENT EVENTSMusic Entertainment Events140,000 MF300,000 - 300,000 SERVICES FColorado Snowsports Museum: In-Kind Waived rent $132,651; 2 blue parking pass, 1 silver parking pass per lease terms 137,151 Waived rent ($132,651), 1 silver parking pass ($2,000), 1 blue parking pass ($1,250)137,151 137,151 Colorado Snowsports Museum programming45,457 45,457 Marketing and promotion GF45,457 40,912 GBetty Ford Alpine Garden: Operating71,094 71,094 2 designated parking spots at Ford parking, 1 blue parking pass for the director1,250 RETT75,000 63,985 2 designated parking spots at Ford Park, 1 blue parking pass for the director for winter ($1,250)1,250 1,250 Betty Ford Alpine Garden: Capital RequestRETT20,000 20,000 HEagle River Watershed Council40,000 40,000 RETT40,000 36,000 IEGE Air Alliance75,000 75,000 GF75,000 67,500 JHigh Five Access Media (TV5)112,000 112,000 GF112,000 112,000 KEagle Valley Childcare 53,055 53,055 GF60,000 60,000 LEagle Valley Land TrustRETT7,500 5,000 MChildren's Garden of Learning20,000 20,000 Snow plow services6,500 CPF20,000 20,000 Snow plow services ($6,500)6,500 6,500 NVail Valley Mountain Trails Alliance 5,100 5,100 6 hour rental of Grandview room3,000 RETT10,000 4,590 OFriends of Mountain Rescue10,000 GF17,420 8,716 PBright Future Foundation: BrightHouseGF100,000 50,000 QVail Valley Partnership: Vail Valley WorksGF12,500 - Funding through CSE Education and Enrichment TOTAL SERVICES431,707 421,707 147,901 594,877 488,702 144,901 144,901 2020 Council - Approved In-Kind In-Kind Cash Request In-Kind Request In-Kind Recommended In-Kind Value2021 Requests20November 17, 2020 - Page 94 of 390 IN KINDRVail mountaineer Hockey Club 8 days use of Dobson 22,240 15 days use of Dobson ice arena ($2,850/day, $42,750 total)42,750 22,800 SSki and Snowboard Club Vail 4 days usage of Dobson $2,780 per day 11,120 4 days usage of Dobson ($2,850/day, $11,400 total) 11,400 11,400 TSkating Club of Vail 8 days use of Dobson 22,240 GF2,500 10 days use of Dobson ice arena ($2,850/day, $28,500 total) 28,500 22,800 USmall Champions, Inc. (8 off-peak Sundays Dec-Mar) 54 single day parking vouchers; 9 days use of Lionshead Welcome Center 1,620 60 single day parking passes at lionshead, 8 days use of Lionshead WelcomeCenter ($30/day, $1,800 total)1,800 1,620 VSpecial Olympics (Sundays Jan 3 - End of Ski Season) 46 parking coupons at lionshead parking structure 1,380 50 parking passes at lionshead parking structure ($30/day, $1,500 total)1,500 1,380 WForesight Ski Guides 2 blue parking passes at the lionshead parking 2,500 2 blue parking passes and 1 pink level parking pass ($2,700) 2,700 2,500 XSOS Outreach 25 single day parking vouchers 750 25 single day parking vouchers 750 750 Round Up River Ranch 50 day parking vouchers 1,500 YMind Springs Health 3 blue parking vouchers ($3,750); rent and utilities ($43,050) 46,800 3 blue parking vouchers ($3,750); rent and utilities ($43,050) 46,800 46,800 TOTAL IN KIND- - 110,1502,500- 136,200 110,050 GRAND TOTAL: COUNCIL CONTRIBUTIONS2,889,739 1,217,257 379,536 1,530,702 1,518,802 427,701 336,351 21November 17, 2020 - Page 95 of 390 22 2021 Council Contributions: Staff Recommendations SIGNATURE (VAIL BRAND EVENTS) Signature Events represent events and programs that have been built by solid organizations over a period of time and enjoy national and international recognition for excellence. These events represent the Vail brand at the highest level and the loss of any one of them would have a negative effect. The customer base includes a significant portion of destination guests and economic impact to the town is profound. A. Bravo! Vail CASH REQUEST: $325,500 ($31,066,11% increase from prior year original funding and $210,500, 71% from prior year funding adjusted for COVID). IN-KIND REQUEST: Ten days use of Donovan Pavilion (valued at $74,000) and four days use of town parks. BACKGROUND INFORMATION: Bravo! Vail is requesting a total cash contribution $325,500, an increase from prior year funding of $31,066 (11%). The request includes $325,500 for current concert programs including the New York Philharmonic ($96,000), the Philadelphia Orchestra ($96,000), the Academy of St. Martin in the Fields ($83,500) and the New Works Project ($50,000). Bravo! is also requesting in-kind use of Donovan Pavilion for a total of ten days and use of Ford Park lower bench for a total of four days. STAFF RECOMMENDATION: Staff recommends a contribution of $207,855, a 30% decrease from prior year original funding. Staff also recommends an in-kind contribution of nine days at Donovan Pavilion valued at $66,000. Staff is not recommending the use of Ford Park lower bench at this time but will reelevate dependent of the public health crisis later in the year. B. Bravo! Family Concert (National Repertory Orchestra) CASH REQUEST: $2,500 (flat with prior year) BACKGROUND INFORMATION: In the past, the Orchestra has put on a free family concert at Ford Amphitheater in collaboration with Bravo! Vail. Next year, and with safety as a top priority, the Orchestra will be hosting two performances to smaller audiences at the Vail Public Library. The Orchestra is requesting $2,500 to offset event costs of marketing, travel and lodging for the musicians and performance expenses. STAFF RECOMMENDATION: Staff recommends funding at $2,500, flat with prior year. C. Vail Jazz CASH REQUEST: $75,000 (flat from prior year) INKIND REQUEST: Four full day rentals of Donovan Pavilion ($29,600) and eight lower bench venue rentals. November 17, 2020 - Page 96 of 390 23 BACKGROUND INFORMATION: Vail Jazz is requesting a total cash contribution of $75,000, flat with prior year. The contribution is requested to fund the 26th Annual Vail Jazz Festival, which will be presented over a 10-week period during the Summer of 2021, consisting of free and ticketed performances. Vail Jazz is also requesting four full day rentals of Donovan Pavilion and 8 days use of Ford Park lower bench. The request to use lower bench will be used for a new program called “Jazz in the Park”. STAFF RECOMMENDATION: Staff recommends a contribution of $75,000, flat with prior year funding adjusted for the public health crisis. Staff also recommends an in-kind contribution of 2 full day rentals of Donovan out of the four requested (valued at $14,800). Staff is not recommending the use of Ford Park lower bench at this time but will reelevate dependent of the public health crisis later in the summer. D. Vail Valley Foundation (VVF) CASH AND IN-KIND REQUESTS: D1. MOUNTAIN GAMES (MG): $140,000 cash funding; $40K of in-kind services (flat with prior year original request) D2. VAIL DANCE: $59,325 cash funding ($4,692 or 8.6% increase from prior year); complimentary rent for “the nest” parking for all Vail Dance Festival performances D3. GERALD R. FORD AMPHITHEATER (GRFA) – LIVE MUSIC & ENTERTAINMENT: $75,000 cash contribution; $3,000 of in-kind services BACKGROUND INFORMATION: D1. Mountain Games: During the 2020 budget process the Mountain games were designated a Signature event to be funded by Council Contributions. The event includes 30 competitions in 11 disciplines including kayaking, running, slackline, DockDogs, trail running, mountain and road cycling, climbing, photography and more. The event also features free concerts, yoga sessions, food vendors, top outdoor industry brands, art exhibits, kid’s activities, giveaways and other activities. The VVF is requesting $140,000 cash contribution. The funding will go towards various components of the events. The total costs of the 2021 Mountain Games is estimated to be $2.75M. The VVF is also requesting $40,000 of in-kind services, flat with 2020. D2. Vail International Dance Festival: The VVF is requesting $59,325, a $4,692 or 8.6% increase from prior year original funding. The funding request is to support all aspects of the two-week festival operations except for one direct allocation of $5,000 to the Festival Forums/Conversations on Dance national podcast. $59,325 will fund 2.1% of expenses for this program. D3. Gerald R. Ford Amphitheater (GRFA) Live Music & Entertainment: The VVF is requesting a cash contribution of $75,000 for operating, maintenance, and programming of the GRFA venue across the summer season. This is a $17,950 or 31.5% increase in funding from prior year funding. In additional the VVF is requests $3,000 of in-kind services. In the past the VVF has requested funding for the Gerald Ford Amphitheater (GRFA) specific to the Hot Summer Night concert series only. This year and going forward the VVF would like to approach November 17, 2020 - Page 97 of 390 24 this funding request as an overall request for all GRFA live music and entertainment funding. This includes Hot Summer Nights (6-8 free concerts), Amp Summer Concerts (ticketed concerts in partnership with AEG), a new end of Summer Community Concert, along with other events like movie nights and other community events. In 2021 the VVF plans to launch a new annual end of summer “Community Concert” to celebrate the upcoming winter season. Eagle County locals would be offered a free ticket before the general public. This event would include a winter ski film followed by a Hot Summer Night style concert. STAFF RECOMMENDATION: Staff recommends cash funding of $98,000 for the Summer Mountain Games and $38,245 for the Vail International Dance Festival, a 30% decrease over prior year original funding. Staff also recommends $52,500 (30% less than original funding request) to support Gerald R. Ford Amphitheater events and entertainment. Determination of in-kind funding will be referred to the Event Review Committee. E. Fireworks BACKGROUND INFORMATION: Each year the town allocates specific funding of Fourth of July and New Year’s Eve firework shows. STAFF RECOMMENDATION: The town has currently included $36,000, 30% from prior year original funding, to the annual operating budget for the fireworks for 2021. DESTINATION EVENTS Destination Events represent events and programs that provide the town an opportunity for new or one-time major events such as the US Pro Challenge, and the 2015 Alpine World Ski Championships. While funding will be allocated outside of the Commission on Special Event’s budget, event results will be reported to the CSE as part of the standard recap process and will also be presented to Town Council. The funding for this category will not be automatic each year, but major events and/or programs with the potential to build the Vail brand even further and have a significant impact on the town’s economy will be considered on an individual basis. Signature Events are able to apply for funding from this category with a new opportunity that fits this criteria. There are no destination events being proposed as part of the 2021 budget. AMBIENT AND MUSIC EVENTS Council has approved a new funding category called “Ambient and Music Events”. This category will provide funding for seasonal ambient and music entertainment in Vail Village and Lionshead. This new category is a direct response to the pandemic. Funding recommendations for this category are not based on the typical “return on investment” but rather a goal of enhancing the guest experience. Staff has included $300,000 in the 2021 budget for these events and is now accepting funding requests for this event category. November 17, 2020 - Page 98 of 390 25 SERVICES This category funds programs of services/expertise that the town does not already provide, supports the TOV physical plant and is appropriate for governmental support. Currently included in this category is annual programming support of TV5, Colorado Ski and Snowboard Museum, Betty Ford Alpine Gardens and Eagle Valley Childcare. This category does not support annual operating requests. F. Colorado Snowsports Museum CASH REQUEST (Programming): $45,457, flat with prior year. INKIND REQUEST: Waive rent valued at $132,651; one silver parking pass and one blue parking pass (valued at $3,250) BACKGROUND INFORMATION: The Colorado Snowsports Museum and Hall of Fame is requesting a total cash contribution of $45,457 which will be used to market the museum, continue to provide free admission for visitors, maintain and update exhibits. STAFF RECOMMENDATION: Staff recommends funding the in-kind request based on the lease terms (totaling $137,151) and a cash contribution of $40,912, a 10% decrease from prior year. Staff also recommends in-kind funding for one silver and one blue parking pass. G. Betty Ford Alpine Gardens (BFAG) CASH REQUEST (Programming): $75,000, $3,906 or 5.5% increase over prior year. CAPITAL REQUEST: $20,000 INKIND REQUEST: 2 designated parking spots at Ford Park and 1 blue parking pass ($1,250). BACKGROUND INFORMATION: Betty Ford Alpine Garden’s is requesting a cash contribution of $75,000 for their Garden Care and Upkeep Program. This includes the purchase of plant materials, tools, soil and compost, replanting as well garden upgrades and water feature maintenance. This is an increase of 5.5%% over prior year. BFAG is also requesting $20,000 to go towards an expansion of the rooftop Education Center to address the increased need for safe outdoor activities. The request proposes to expand the current trellis to cover the whole BFAG rooftop while upgrading the weather system to create an outdoor family classroom that has both shade and protection from rain. The total cost of this project is $60,000. STAFF RECOMMENDATION: Staff recommends a cash contribution of $83,985 to go towards the Garden Care and Upkeep Program ($49,766, a 10% decrease from prior year) and $20,000 to go towards the expansion of the BFAG rooftop trellis due to help increase outdoor spaces and activities. Staff also recommends in-kind funding for 2 designated parking spots at Ford Park and 1 blue parking pass. November 17, 2020 - Page 99 of 390 26 H. Eagle River Watershed Council CASH REQUEST (Programming): $40,000, flat with prior year BACKGROUND INFORMATION: Eagle River Watershed Council is requesting a cash contribution of $40,000 to fund water quality monitoring, community education, and river restoration projects. Specifically the contribution will be used towards the Gore Creek Strategic Action Plan ($6,000), the Water Quality & Assessment Program ($13,000); the Community Pride Highway Cleanup ($2,500) and Eagle River Clean Up ($2,500); the sediment source monitoring and the bio-monitoring of Black Gore Creek ($16,000). STAFF RECOMMENDATION: Staff recommends funding the $36,000, a 10% decrease from prior year. I. EGE Air Alliance CASH REQUEST: $75,000, flat with prior year BACKGROUND INFORMATION: Eagle Air Alliance is requesting $75,000, flat with prior year, to be used to attract new airline partners, support the development of new markets to fly into Eagle County Airport. STAFF RECOMMENDATION: Staff recommends funding of $67,500 within the Economic Development department budget, a 10% decrease from prior year. J. High Five Access Media CASH REQUEST: $112,000 (35% of Comcast franchise fees), flat with prior year BACKGROUND INFORMATION: High Five Access Media is requesting $112,000 (or 35%) of franchise fees the Town of Vail receives annually from Comcast, based on terms of the Comcast franchise agreement with the town. This is approximately 45% of the annual High Five Access Media budget. The cash contribution will be used to fund High Five Access Media programs, in- house productions, equipment purchases, production of council meetings, free access for Vail residents to membership, basic media education, cable and internet distribution of video as well as paying for ongoing costs for cablecast and webcast of programming to Comcast subscribers and internet users. STAFF RECOMMENDATION: Staff recommends funding of approximately $112,000 (or 35%) in franchise fees the Town receives annually from Comcast, consistent with 2020. K. Eagle Valley Childcare (EVC) CASH REQUEST: $60,000, a $6,945 or 13.1% increase from prior year BACKGROUND INFORMATION: The EVC is requesting a cash contribution of $60,000 to support infant programming in the Town of Vail. STAFF RECOMMENDATION: Staff recommends funding of $60,000, an increase of 13.1% over prior year. This childcare provider is an important service used by town employees as the only infant care provider in Vail and supports the Council’s focus of “Community”, ensuring citizens are November 17, 2020 - Page 100 of 390 27 afforded the opportunity to live and thrive in our community. L. Eagle Valley Land Trust CASH REQUEST: $7,500 BACKGROUND INFORMATION: The Eagle Valley Land Trust works to protect and preserve lands, heritage, wildlife habitats, and recreational opportunities. Eagle Valley Land Trust is requesting $7,500 to support their Stewardship and Outreach Program, a program that coordinates the stewardship of existing conservation easements and addressing managements concerns in a collaborative, proactive way; as well as connecting people and raising awareness of the importance of land conservations. Funding will be used to market programs and events ($1,000), execution of outreach programming to promote sustainability goals ($3,500) and peruse conservation projects collaboratively with the town ($3,000). New conservation projects could include the permanent protection of Battle Mtn, the East Vail property, or those properties in the town’s comprehensive open lands plan. STAFF RECOMMENDATION: Staff has contacted the Eagle Valley Land Trust and identified potential site-specific projects to utilize the Eagle Valley Land Trust in 2021. Staff recommends funding of $5,000 for Buffer Creek conservation, general land restoration efforts, assistance in implementation of the open lands plan and future conservation easement projects. Staff recommends project approval prior to reimbursement. M. Children’s Garden of Learning (CGL) CAPITAL REQUEST: $20,000 INKIND REQUEST: Snow plowing services (roads only), valued at approximately $6,500 BACKGROUND INFORMATION: Children’s Garden of Learning is requesting a total cash contribution of $20,000 appropriated for capital improvements and capital maintenance as included as part of their lease. CGL is also requesting in-kind parking lot snow plow services valued at $6,500 consistent with prior years. STAFF RECOMMENDATION: Staff recommends an annual contribution of $20,000 funded by the Capital Projects Fund for capital improvements and capital maintenance as included in the CGL lease. Funding of capital was recommended with the intent of ensuring maintenance of the town- owned facility. The lease wording also stipulates that this contribution is subject to appropriation and that CGL provide a financial report to town staff annually with how the capital funds were used. Staff also recommends the equivalent in-kind contribution of snow plow services (valued at $6,500). N. Vail Valley Mountain Trails Alliance CASH REQUEST: $10,000, $4,900 increase from 2020. BACKGROUND INFORMATION: The Vail Valley Mountain Trails Alliance is requesting $10,000 to fund the Adopt a Trail and Wildlife Trail Ambassador programs for 2021. The Adopt A Trail program includes twelve trails connected to the Town of Vail while the Wildlife Trail Ambassador program (launched in 2018) includes volunteers stationed at seasonally closed trails including North Trail, Son of Middle Creek, Buffehr Creek, and Two Elk. The increased funds will be used towards ground November 17, 2020 - Page 101 of 390 28 support through tools, training, marketing and promotional materials to communicate volunteer opportunities to educate the public about seasonal closures, leave to trace principals, and trail etiquette. As outdoor recreation has become more important during the COVID pandemic trail the need for maintenance and education has increased for Vail trails to remain world class. STAFF RECOMMENDATION: Staff recommends funding of $4,590 for Vail trail maintenance, 10% decrease from prior year, to be used on trails within or that border the Town of Vail. Funding for this will come from the Real Estate Transfer Tax Fund. The Adopt a Trail organization services trails that connect to our community that would otherwise have little to no maintenance. O. Vail Mountain Rescue Group (VMRG) CASH REQUEST: $17,420, $7,420 or 74.2% increase from prior year BACKGROUND INFORMATION: Vail Mountain Rescue Group is requesting a cash contribution of $17,420 to fund two clinics; a basic and an advanced rope rigging (technical rope rescue) clinic to take place during the summer of 2021. VMRG will hold two slots per class for interested Vail Fire employees. The training will cover 10 participants in each of the clinics for a total cost of $17,420. Two slots per class will be put on hold for interested Vail Fire participants. STAFF RECOMMENDATION: Staff recommends funding for one of the two rope rigging training classes for 8 VMRG members and 2 Vail Fire employees ($8,716). The town considers this organization part of emergency response in our area. P. Bright Future Foundation CASH REQUEST: $100,000 BACKGROUND INFORMATION: The Bright Future Foundation helps families and individuals affected by domestic violence and sexual assault with prevention, crisis intervention, counseling, emergency shelter, advocacy, and long-term healing services. Bright Future’s Foundation is requesting $100,000 to go towards the construction of the BrightHouse, a new emergency housing facility to provide safety and security for individuals and families fleeing abusive situations. The facility will be located in Gypsum and is estimated at a total cost $3,790,000. To date, the Bright Future Foundation has collected approximately $3,640,000 in commitment to go towards this project. They have received $250,000 from Eagle County and in-kind donations for building permits and construction fees from the Town of Gypsum. They plan to request funding from the Town of Avon and Beaver Creek Resort Company as well. STAFF RECOMMENDATION: Staff recommends a $50,000 contribution to go towards the construction of the BrightHouse contingent upon a $50,000 matching grant. Q. Vail Valley Partnership (VVP) CASH REQUEST: $12,500 (NEW) BACKGROUND INFORMATION: The Vail Valley Partnership is the regional community development organization, dedicated to the economic vitality of the Vail Valley. For 2021 the VVP has added a new signature program is called “Vail Valley Works”. “Vail Valley Works” aims to be the premier local source for professional development by establishing, training, and November 17, 2020 - Page 102 of 390 29 supporting a network of aware and knowledgeable citizens ready to take on the challenges of an ever-changing community. This will encompass the needs of our current and future workforce and actively engage our public, private, and nonprofit sector partners to provide the training, tools, resources, and programs to succeed post-COVID. Courses offered through the “Vail Valley Works” program include Community Leadership Academy, Emerging Leaders, Community Resiliency Bootcamp, along with an assortment of specialized courses. Funding requested of $12,500 will be used for a combination of marketing, speaker fees, sponsorships of individuals to participate in programming and operational costs. STAFF RECOMMENDATION: Staff recommended that the VVP apply for Education and Enrichment funding through the Commission on Special Events (CSE). The CSE has regularly funded several other professional development and leadership programs through this category. IN-KIND REQUESTS This category includes ice time at Dobson Arena, use of Donovan Pavilion/Grand View, parking passes/coupons and public works and police department services. R. Vail Mountaineer Hockey Club BACKGROUND INFORMATION: The Vail Mountaineer Hockey Club is requesting in-kind funding for 15 days at Dobson ice arena valued at $42,750. This includes 9 days for the Sportsmanship Tournament, 2 days for the Avalanche Alumni Weekend, 4 days for two small 3v3 shoot-out competitions. STAFF RECOMMENDATION: Staff recommends in-kind funding consistent with 2020 by providing 8 days of ice time (out of 15 requested) valued at $22,800, subject to approval and coordination with the Vail Recreation District for the ice time. If there are enough available days at Dobson remaining prior to this event, staff recommends providing the full amount of days. However, the Hockey Assn. will be responsible for hard costs for use of the Dobson Arena such as set-up, tear- down, cleaning and utilities. S. Ski & Snowboard Club of Vail BACKGROUND INFORMATION: The Ski & Snowboard Club of Vail has requested in-kind funding (valued at $11,400) for 4 days use of Dobson arena for their annual Vail Ski Swap. STAFF RECOMMENDATION: Staff recommends funding the in-kind request for four days (out of four requested) with appropriate approval and coordination with the Vail Recreation District. The Ski & Snowboard Club will be responsible for hard costs for use of the Dobson Arena such as set-up, tear-down, cleaning and utilities. T.Skating Club of Vail CASH REQUEST: $2,500 to be used for goody bags to all participants at the Vail Invitational competition. November 17, 2020 - Page 103 of 390 30 BACKGROUND INFORMATION: The Skating Club of Vail has requested in-kind funding of 10 days use of Dobson valued at $28,500. STAFF RECOMMENDATION: Staff recommends in-kind funding consistent with 2020 by providing 8 days of ice time (out of 10 requested) valued at $22,800 subject to approval and coordination with the Vail Recreation District. The Skating Club will be responsible for hard costs for use of the Dobson Arena such as set-up, tear-down, cleaning and utilities. However, if there are enough available days remaining prior to this event, staff recommends providing the full amount of days. Staff does not recommend funding participant goody bags. U. Small Champions, Inc. INKIND REQUEST: 60 parking vouchers to use on eight off peak Sundays during 2020-2021 ski season and use of the Welcome Center as a drop off and pick-up location on those eight Sundays. (valued at $1,800). STAFF RECOMMENDATION: Staff recommends in-kind funding consistent with 2020 by providing 54 parking vouchers to be used on winter Sundays, valued at $1,620. Staff also recommends the use of the Welcome Center as a drop-off and pick-up location for those Sundays. V. Special Olympics BACKGROUND INFORMATION: The Special Olympics is requesting an in-kind contribution of 50 parking vouchers valued at $1,500 to be used on each Sunday of training starting January 3, 2021 and going through the end of the ski season. STAFF RECOMMENDATION: Staff recommends in-kind funding consistent with 2020 by providing 46 parking vouchers for Lionshead structure only, with one-time entry/exit coupons valued at $1,380. W. Foresight Ski Guides BACKGROUND INFORMATION: Foresight Ski Guides is requesting two blue parking passes (valued at $2,500) and one pink parking pass (valued at $200) for the 2020 - 2021 ski season. Foresight provides parking to volunteer guides, half of which drive from Denver who need to be parked and ready to meet their visually impaired participants by 8:30am. Local guides usually take public transportation and/or carpool. Foresight provides challenging recreation opportunities to visually impaired participants (adults and children) and guides. STAFF RECOMMENDATION: Staff recommends providing two blue passes, as was approved in the past several years valued at $2,500. X. SOS Outreach BACKGROUND INFORMATION: SOS Outreach is requesting 25 parking vouchers (valued at $750) for the 2020/21 ski season to be used by program coordinators hauling gear to and from the mountain for the winter skiing and snowboarding programs for underserved youth. STAFF RECOMMENDATION: Staff recommends providing 25 parking vouchers for the 2020/21 ski season to be used by program coordinators, consistent with 2020. November 17, 2020 - Page 104 of 390 31 Y. Mind Springs Health BACKGROUND INFORMATION: Per 2010 lease terms at the Town Managers discretion: In-kind funding of $46,800 for rent, utilities and parking passes. STAFF RECOMMENDATION: Staff recommends providing 3 blue parking passes (valued at $3,750) for the 2020/21 ski season and waived rent and utilizes (valued at $43,050). November 17, 2020 - Page 105 of 390 CAPITAL November 17, 2020 - Page 106 of 390 Included in Project NarrativesNew ProjectProject Cost Increased And Moved to a Different YearProject Removed or Cost Reduction2020 2020Amended Forecast 2021 2022 2023 2024 2025 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035RevenueTotal Sales Tax Revenue:16,800,000$ 22,300,000$ 22,500,000$ 24,750,000$ 27,225,000$ 29,947,470$ 32,942,067$ 34,589,170$ 36,318,629$ 38,134,560$ 40,041,288$ 42,043,353$ 44,145,520$ 46,352,796$ 48,670,436$ 51,103,958$ 53,659,156$ 2021 based on "Crisis" level (overall 40% decrease from 2019 actuals; flat with 2020 forecast); 2023-2025 includes 10% year over year growth with and 75/25 split; 2025 based on a 15% increase in sales tax; 2026-2035 based on 5% year over year increase Sales Tax Split between General Fund & Capital Fund68/32 68/32 80/20 80/20 75/25 75/25 75/25 62/38 62/38 62/38 62/38 62/38 62/38 62/38 62/38 62/38 62/38Sales Tax - Capital Projects Fund5,376,000$ 7,136,000$ 4,500,000$ 4,950,000$ 6,806,250$ 7,486,868$ 8,235,517$ 13,143,761$ 13,801,461$ 14,491,133$ 15,215,238$ 15,976,022$ 16,774,846$ 17,613,611$ 18,494,314$ 19,419,052$ 20,390,027$ 2021 based on "Crisis" level and a reduced "split" of 20% to CPFUse Tax1,800,000 1,800,000 2,250,000 2,200,000 2,244,500 2,289,890 2,336,188 2,383,412 2,431,580 2,480,711 2,530,826 2,581,942 2,634,081 2,687,263 2,741,508 2,796,838 2,853,275 2021 flat with 2020 plus Marriott Residence Inn, Park meadows and Elevate projects; 2022 flat with 2020; 2023-2023 based on 2% annual increaseFranchise Fee190,000 190,000 193,800 197,676 201,630 205,662 209,775 213,971 218,250 222,615 227,068 231,609 236,241 240,966 245,785 250,701 255,715 1% Holy Cross Franchise Fee approved in 2019; 2022-2035 based on 2% annual increaseFederal Grant Revenue--- --------------2020: Reduce Federal grant reimbursement for Bridge Rd Bridge. This grant was originally scheduled to be received in two partial payments ($300K in 2019 and $700K in 2020) however the town received full payment in 2019Other State Revenue1,967,287 1,967,287 - --------------2020: $350K CDOT 50% grant for bus transportation management system (see corresponding expenditure for $700K below); 1.09M FASTER grant for electric bus charges; $525,287 CDOT bus grant;Lease Revenue164,067 164,067 164,067 164,067 164,067 172,270 180,884 180,884 180,884 189,928 189,928 189,928 199,424 199,424 199,424 199,424 199,424 Per Vail Commons commercial (incr. every 5 years); adjusted to remove residential lease revenue ($38K)Project Reimbursement79,676 79,676 1,500,000 --------------2020: $29,676 for traffic impact fee reimbursement from VVMC/Frontage Rd projects, $50K use of Holy Cross funds for Big Horn Rd Intermountain project; 2021: $1.5M from traffic impact fee from Vail Health for Vail Health/ Frontage Road ProjectTimber Ridge Loan repayment460,842 460,842 2,363,087 --------------2021: Payoff of TR Loan (originally budgeted to be paid off in 2028)Earnings on Investments and Other368,970 368,970 38,978 148,005 114,041 52,295 37,463 42,016 44,514 69,556 102,958 149,523 194,156 207,465 222,638 226,250 318,920 2021: 0.7% returns assumed on available fund balanceTotal Revenue10,406,842 12,166,842 11,009,932 7,659,748 9,530,487 10,206,985 10,999,826 15,964,043 16,676,689 17,453,944 18,266,017 19,129,024 20,038,748 20,948,729 21,903,670 22,892,265 24,017,361 ExpendituresFacilitiesFacilities Capital Maintenance 502,917 502,917 523,500 489,500 615,000 469,500 450,000 463,500 477,405 491,727 506,479 521,673 537,324 553,443 570,047 587,148 604,762 2020: Includes $130.4K to complete TM residence upgrades; PW garage door replacements ($50K), transit station skylight replacement ($50K); In general this line item covers various repairs to town buildings including the upkeep of exterior (roofing, siding surfaces, windows, doors), interior finishes (paint, carpet, etc.), and mechanical equipment (boilers, air handlers, etc.); 2021: garage door replacements ($50K), PW boiler replacement ($20K), 2nd phase of transit center skylight replacement ($50K), Buzzard Park repairs ($41K); 2022: Fire Station interior paint ($35K), Library Skylight maintenance ($150K), PW roof repairs ($50K), Phase 3 of transit center skylight replacement ($50K); 2023: Fire Station II exhaust extraction system ($75K), library air handling replacement ($125), Bus barn gradient tube replacement ($50K); 2024: PW 30% roof replacement ($75K), Buzzard Park repairs ($75K), Buzzard Park roof repairs ($50K), transit office windows and doors ($25K), PW overhead garage door ($50K), PW carpet replacement ($50K)Municipal Complex Maintenance1,011,750 500,000 255,000 335,000 205,000 260,000 250,000 257,500 265,225 273,182 281,377 289,819 298,513 307,468 316,693 326,193 335,979 2020: Includes $138.8K for municipal building upgrades, repairs, and maintenance; Comm Dec Remodel ($75K); Replace Admin building air handlers ($250K), Comm Dev roof replacement ($125K), Comm Dev interior flooring replacement ($25K), PD balcony repairs ($50K), PD boiler replacement ($45K), replace PD air handling units ($75K), replace PD rooftop units ($125K); 2021:Admin Upper level system installation ($175K), PD Stucco patching and painting ($40K), PD wood siding replacement ($30K); 2022: Replace HR heat system ($100K); 2020: PD locker room and restroom repairs ($50K), Comm Dev window replacement ($100K), Comm Dev interior wall and ceiling maintenance ($30K); 2023: Comm Dev boiler replacement ($100K), Comm Dev air handler replacement ($75K); 2024: PD roof replacement ($150K), PD boiler tube repairs ($50K); 3% annual increase 2025-2035Welcome Center/Grandview Capital Maintenance94,704 94,704 100,000 25,000 25,000 50,000 25,000 25,750 26,523 27,318 28,138 28,982 29,851 30,747 31,669 32,619 33,598 2020: $56.7K for final bills for furniture replacement at the Grandview, $38K Annual Maint; 2021: $100K Furniture replacement in Vail Village Welcome Center; 2024: furniture upgrades ($50K); 3% annual increase 2026-2035Donovan Pavilion125,000 125,000 721,000 --------------2020: $5K to be used towards HVAC relocation design; 2020 includes $75K for design & planning of HVAC Replacement and relocation at Donovan Pavilion; 2021: Relocation of HVAC ($721K)Snowmelt Boilers500,000 500,000 500,000 500,000 500,000 -------- 500,000 ---2020-2023: Replacement of TRC 8 boilers (2 per year); 2032: Boiler Replacement placeholderPublic Works Shops Expansion2,403,325 2,403,325 17,200,000 --------------Expansion and remodel of the Public Works shop complex as outlined in an updated public works master plan (previously completed in 1994). The plan will ensure shop expansions will meet the needs of the department and changing operations; 2019-2020: Phase I includes demo and reconstruction of a two story streets building; retaining wall construction, new cinder building, relocation of the green house building, and a vertical expansion allowance for future building options. Proposed bond financing in 2021 included belowArabelle Snowmelt Boilers--- -190,000 ------------2023: Shared expense with Arrabelle for streetscape heat; Boiler replacementPublic Works Building Maintenance300,000 300,000 - --------------2020: $300K to replace two HVAC units at Public WorksTotal Facilities4,937,696 4,425,946 19,299,500 1,349,500 1,535,000 779,500 725,000 746,750 769,153 792,227 815,994 840,474 865,688 1,391,659 918,408 945,961 974,339 ParkingParking Structures697,000 697,000 795,000 785,000 940,000 1,040,000 900,000 927,000 954,810 983,454 1,012,958 1,043,347 1,074,647 1,106,886 1,140,093 1,174,296 1,209,525 2020-2035: Various repairs including deck topping replacement, expansion joint repairs, ventilation, HVAC, plumbing and other structural repairsParking Entry System / Equipment227,161 227,161 850,000 ------1,045,500 ------1,285,965 2020: $125.1K for additional on-foot parking payment kiosks; $102K late 2019 parking bill to upgrade parking system; 2022: Total cost estimated at $1.3M and includes parking system savings of $1.25K; RSES savings of $250K plus new funding of parking equipment ($850K) Red Sandstone Parking Structure (VRA)1,308,936 1,058,936 - --------------2020: $1.3M to complete New Red Sandstone Parking Structure. This project includes all landscaping and parking space monitoring system; Construction of 4 level parking structure at Red Sandstone Elementary school, with contributions from Vail Resorts ($4.3M) and Eagle County School District ($1.5M); Remainder to be reimbursed by VRAParking Structure Camera systems--- -------2,500,000 ------Installation of camera systems for both safety and vehicle counts at Vail Village and Lionshead to mirror new system at Red Sandstone (Deferred until 2029)Lionshead Parking Structure Landscape Renovations (VRA) 30,291 30,291 - --------------2020: complete landscaping at the Lionshead parking structure ($30.3K);Total Parking2,263,388 2,013,388 1,645,000 785,000 940,000 1,040,000 900,000 927,000 954,810 2,028,954 3,512,958 1,043,347 1,074,647 1,106,886 1,140,093 1,174,296 2,495,490 TransportationBus Shelters 230,000 230,000 30,000 30,000 30,000 30,000 30,000 30,000 30,000 30,000 30,000 30,000 30,000 30,000 30,000 30,000 30,000 Bus shelter annual maintenance; 2020 includes Lionshead transit center Westbound Bus shelterReplace Buses6,811,642 6,811,642 - -6,000,000 2,200,000 ------9,400,000 8,600,000 11,100,000 --2020: Transfer total of $350K of savings (2019 savings of $261.6K and 2020 savings of $88.4K) to be used towards the town's portion of the bus transit management system; 7 buses for replacement at $905K each, plus 5 charging stations at $50K each, and $30K for additional power chargers; 2023: Replace 6 buses with electric buses; 2024: Replace 2 electric buses; 2031-2033: Bus replacement placeholders based on average lifeTOWN OF VAIL FIFTEEN YEAR BUDGETSUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCECAPITAL PROJECTS FUND 32 November 17, 2020 - Page 107 of 390 Included in Project NarrativesNew ProjectProject Cost Increased And Moved to a Different YearProject Removed or Cost Reduction2020 2020Amended Forecast 2021 2022 2023 2024 2025 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035TOWN OF VAIL FIFTEEN YEAR BUDGETSUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCECAPITAL PROJECTS FUNDBus Transportation Management System700,000 700,000 - ------1,000,000 ------1,200,000 2020: $700K for a new bus transportation mgmt. system. This includes a $350K 50% CDOT grant and $350K savings from "Replace Buses" project to upgrade bus transportation system; $350K CDOT grant; 2028: Replacement of bus mgmt. system based on 8 year life.Traffic Impact Fee and Transportation Master Plan Updates 30,000 30,000 300,000 --------------2020: Re-appropriate $30K to perform traffic counts; 2021: Update Vail transportation master plan pending the outcome of the West Vail Master PlanHybrid Bus Battery Replacement--165,000 ----360,000 ---540,000 -180,000 --2023: Scheduled replacement placeholder; Estimated life of 6 years; While batteries are passed their lifecycle replacement has not been needed as of yet; Electric bus chargers and electrical service rebuild1,375,000 1,375,000 - --400,000-----400,000 - 600,000 ---2020: To construct electric bus charging station and electrical service infrastructure at Lionshead and Vail Village Transit centers; $1.1M in grant revenue will offset cost of this project; 2024,2030,2032: New charging station placeholders for additional electric buses added to fleetTotal Transportation9,146,642 9,146,642 495,000 30,000 6,030,000 2,630,000 30,000 390,000 30,000 1,030,000 30,000 970,000 9,430,000 9,230,000 11,310,000 30,000 1,230,000 Road and BridgesCapital Street Maintenance1,345,000 800,000 1,225,000 1,405,000 1,350,000 1,475,000 1,350,000 1,390,500 1,432,215 1,475,181 2,240,000 2,200,000 1,600,000 1,475,000 1,519,250 1,564,828 1,611,772 On-going maintenance to roads and bridges including asphalt overlays, patching and repairs; culverts; 2022/2023 includes asphalt and mill overlay ($575K); 2024 includes surface seal ($190K); asphalt mill overlay ($565K); 2029-2031 include large overlay projectsStreet Light Improvements 144,945 144,945 75,000 75,000 75,000 75,000 75,000 80,000 80,000 80,000 80,000 80,000 85,000 85,000 85,000 85,000 85,000 Town-wide street light replacement; Slifer Plaza/ Fountain/Storm Sewer156,593 156,593 - --------------2020: Re-appropriate to continue repairs to Silfer Plaza fountain reconstruction and storm sewers ($157K)Neighborhood Bridge Reconstruction48,186 48,186 - --------1,000,000 ----1,000,000 2020: $28.2K for final Lupine Bridge repairs and Bridge Road bridge repair bills; 2030/2035: Placeholder for Bridge ReconstructionVail Health / TOV Frontage Road improvements 30,131 30,131 9,000,000 --------------2020: Complete design phase of Frontage Rd. improvements ($30.1K); 2021: VH plans for expansion; Improvements would span from LH Parking structure to Municipal building; $7.5M funded by VRA in 2021, Traffic impact fee ($1.5M), Timing of this project is pending the Civic Center Master PlanSouth Frontage Rd Lionshead Medians (VRA)--- ----6,000,000 ---------Improvements to the South Frontage Rd Medians in Liosnhead (VRA reimbursement)Neighborhood Bridge Repair48,186 48,186 - -1,500,000 --400,000---400,000 --- 400,000 -2023: Replace Bighorn Rd Bridge bridge rails and culvert headwalls ($800K); Repairs to Nugget Plan bridge rails to meet current safety standards ($350K); Replace Lupine Drive Bridge guardrail to meet current safety standards ($350K)Seibert Fountain Improvements358,000 358,000 - --------------2020: $358K for Fountain software system and valve upgrades at Seibert FountainNeighborhood Road Reconstruction321,840 321,840 1,500,000 -----1,000,000 -----1,000,000 --2020:East Vail major drainage improvements ($321.8K); 2021: East Vail road Major Drainage Improvements construction ($1.5M); 2027/2033: East Vail drainage improvements per drainage master planWest Lionshead Circle Crosswalks (VRA)75,000 75,000 - -----650,000 --------2020: $75K for crosswalk at Lionshead placeMill Creek Heated Walk100,580 100,580 - --------------2020: $100.6K for final project bills; TOV portion of 50/50 shared project with homeowners for heated sidewalk at Kendell Park/Mill Creek ($125K). This project will be managed by the HOA at an estimated total cost of $150K. East Vail Interchange Underpass Sidewalk--- -----500,000 --------2027: Request from the Planning and Environmental Commission to construct a pedestrian sidewalk beneath the East Vail interchange; pedestrian count study at the underpass is recommended to be completed before the start of this project. Project deferred from 2020 to 2027Vail Village Streetscape/Snowmelt Replacement--1,250,000 -1,500,000 1,500,000 -----------Replacement of 18 yr. old streetscape and snowmelt infrastructure in Vail Village Vail Road Sidewalk Construction--- ---650,000 ----------2025: Sidewalk construction on Vail Rd. between Beaver Damn and Forest Rd. Buffher Creek Rd Turn lane--100,000 1,000,000 -------------2021/2020: Add a turn lane along South Frontage Rd at Buffher Creek Rd to accommodate growing traffic needsEast Mill Creek Culvert Replacement--- ---650,000 ----------2025: Replace the metal pipe culvert from Vail Valley drive from Gold Peak to Manor VailSandstone Creek Culvert Replacement at Vail View--- ---650,000 ----------2025: Replace the metal pipe culvert at Sandstone Creek and Vail View DriveLionshead Streetscape/Snowmelt Replacement (VRA)--- -1,500,000 1,500,000 -----------2023-2024: Replacement of 18 yr. old streetscape and snowmelt infrastructure in LionsheadTotal Road and Bridge2,628,461 2,083,461 13,150,000 2,480,000 5,925,000 4,550,000 3,375,000 7,870,500 3,662,215 1,555,181 2,320,000 3,680,000 1,685,000 1,560,000 2,604,250 2,049,828 2,696,772 ContributionsChildren's Garden of Learning-Capital 52,500 52,500 20,000 20,000 20,000 20,000 20,000 20,000 20,000 20,000 20,000 20,000 20,000 20,000 20,000 20,000 20,000 2020: $20K Annual contribution for capital maintenance and improvements; $32.5K unused 2019 annual contribution for fence around front yard due to delays in CDOT easement;Total Contributions52,500 52,500 20,000 20,000 20,000 20,000 20,000 20,000 20,000 20,000 20,000 20,000 20,000 20,000 20,000 20,000 20,000 TechnologyTown-wide camera system22,000 22,000 22,000 22,000 22,000 22,000 100,000 25,000 25,000 25,000 25,000 25,000 25,000 25,000 25,000 25,000 25,000 $22K Annual maintenanceAudio-Visual capital maintenance118,000 118,000 18,000 18,000 18,000 18,000 18,000 18,000 150,000 20,000 20,000 20,000 20,000 20,000 20,000 20,000 20,000 $18K annual maintenance / replacement of audio-visual equipment in town buildings such as Donovan, Municipal building, Grand View, LH Welcome Center; 2020: $100K Welcome Center video wall replacementDocument Imaging 50,000 50,000 50,000 50,000 50,000 50,000 50,000 100,000 50,000 50,000 50,000 100,000 50,000 50,000 50,000 50,000 50,000 Annual maintenance, software licensing, and replacement schedule for scanners and servers includes $2.5K for LaserficheSoftware Licensing566,401 566,401 580,000 580,000 580,000 580,000 580,000 580,000 580,000 580,000 580,000 580,000 580,000 580,000 580,000 580,000 580,000 2020: $70.3K to complete asset mgmt. system; Annual software licensing and support for town wide systems; 2020 also includes Upgrade Microsoft products on all equipment; renewal of licenses; $3K per year increase from original 5 year plan due to additional software products;Hardware Purchases187,723 187,723 50,000 50,000 50,000 50,000 50,000 50,000 50,000 50,000 50,000 50,000 50,000 50,000 50,000 50,000 50,000 2020: $12.7K for final workstation replacement bills; Time Clock Replacement ($125K); workstation replacements ($50K); 2021-2025: $50K for workstation replacements (20-25 per year)Website and e-commerce136,500 136,500 86,500 60,000 60,000 60,000 60,000 150,000 60,000 60,000 60,000 60,000 60,000 150,000 60,000 60,000 60,000 2020: $50K for new Vailgov.com website framework and website upgrades; Internet security & application interfaces; website maintenance $12K; Vail calendar $24K; domain hosting $15K; web camera streaming service $24KFiber Optics / Cabling Systems in Buildings150,000 150,000 500,000 50,000 50,000 50,000 50,000 500,000 50,000 50,000 50,000 50,000 50,000 50,000 500,000 50,000 50,000 2020: Fiber Optics Connection from Muni Building to West Vail fire station ($150K) ; 2021: Add additional fiber infrastructure to connect critical IT equipment locations including the Village parking structure; the Muni Building; LH Parking Structure; and the West Vail Fire Station ; 2022-2035: Repair, maintain & upgrade cabling/network Infrastructure $50K; Also includes placeholder for additional fiber infrastructure growthNetwork upgrades220,256 220,256 100,000 30,000 30,000 30,000 100,000 30,000 30,000 30,000 100,000 30,000 30,000 30,000 30,000 30,000 30,000 Computer network systems - replacement cycle every 3-5 years; 2020 Firewalls ($60K), External Wireless System ($50K), TOV Switches and Router Replacements/Upgrades ($90K)Data Center (Computer Rooms)1,088,840 1,088,840 30,000 30,000 30,000 30,000 30,000 30,000 100,000 30,000 30,000 30,000 30,000 30,000 30,000 500,000 30,000 2020: $1.1M to continue Data Center Remodel at Station 3 includes hyper-converged infrastructure (HCI) equipment $750K and Cooling/UPS system upgrade for data center in Muni building $128K; $30K annual maintenanceData Center equipment replacement and generator159,406 159,406 - --------------2020: Final bills to replace data center server infrastructure; upgrade and replace emergency generator to increase capacity Broadband (THOR)94,800 94,800 94,800 94,800 94,800 94,800 94,800 150,000 100,000 100,000 100,000 100,000 100,000 100,000 100,000 100,000 100,000 2020-2024: $94.8K annual broadband expenses, potential future revenuesBus Camera System15,000 15,000 - -15,000 ------------$15K for Installation of software and cameras in buses;Business Systems Replacement180,000 180,000 30,000 - 30,000 - - 100,000 30,000 30,000 30,000 30,000 30,000 400,000 30,000 30,000 30,000 2020: $60K for new STR and sales tax system; Energy Mgmt. Software ($25K); Housing Database software ($40K); HR Performance mgmt. system ($55K); 2021 and 2023: $30K every other year for parking system upgrades; Total Technology2,988,926 2,988,926 1,561,300 984,800 1,029,800 984,800 1,132,800 1,733,000 1,225,000 1,025,000 1,095,000 1,075,000 1,025,000 1,485,000 1,475,000 1,495,000 1,025,000 Public Safety 33 November 17, 2020 - Page 108 of 390 Included in Project NarrativesNew ProjectProject Cost Increased And Moved to a Different YearProject Removed or Cost Reduction2020 2020Amended Forecast 2021 2022 2023 2024 2025 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035TOWN OF VAIL FIFTEEN YEAR BUDGETSUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCECAPITAL PROJECTS FUNDPublic Safety System / Records Mgmt. System (RMS) 113,000 113,000 50,000 50,000 50,000 50,000 50,000 50,000 50,000 50,000 50,000 50,000 50,000 50,000 50,000 50,000 50,000 2020:$63K for remaining two payments for PD SQL licensing; $50K Annual capital maintenance of "County-wide "Computer Aided Dispatch/Records Mgmt. System"; includes patrol car and fire truck laptops and software used to push information to TOV and other agencies; TOV portion of annual Intergraph software maintenance;Public Safety Equipment58,831 58,831 170,808 101,548 101,548 101,548 101,548 150,000 100,000 100,000 100,000 100,000 100,000 200,000 150,000 150,000 150,000 2020: $26K bullet proof vests (8) for Special Ops Unit (SOU); $5.8K replace handheld citation device with in car computer interface; $4.6K for "Stop Stick" tire deflation devices for patrol cars; $22.2K for an unmanned aircraft system (UAS), or drone with thermal detection for use by both police and fire. The cost also covers "pilot" training and maintenance; 2021: Replacement of body worn camera program and storage software mgmt. system, tasers, and holstersFire Safety Equipment10,800 10,800 25,000 99,000 --345,000 50,000 368,000 130,000 -175,000 ----400,000 2020: $2.8K for final equipment dryer bills; Confined space equipment $8K (reduced from $15K); 2021: Wildland personnel protection equipment ($25K) deferred from 2020; 2022: Potential legislative mandate to replace PPE with PFOA free PPE; 2025-2035: Placeholders for future fire equipment replacement and upgradesThermal Imaging Cameras8,000 8,000 - 12,000 -----15,860 --17,100 17,600 -18,650 -For the purchase of 3 cameras (2019,2020,2022) which will allow firefighters to see through areas of smoke, darkness, or heat barriers; 2028/2031/2032/2024: Placeholders for thermal camera replacementFire Station Alert System--- 230,000 - - - - - - - - - - - - - 2022: Fire Station Alerting System to improve response times. This system will work with the Dispatch system and the timing is being coordinated with Eagle River Fire. Deferred $198K from 2020Fire Truck Replacement--880,000 1,700,000 400,000 ----1,065,000 -1,129,000 -----2021: Replacement of Engine I purchased in 2011; 2022: Replacement of Ladder truck (aerial apparatus) purchased in 2000; 2023: Type 3 Truck (heavy wildland engine); 2028/2030 Replacement of Fire Engines based on vehicle lifeTotal Public Safety190,631 190,631 1,125,808 2,192,548 551,548 151,548 496,548 250,000 518,000 1,360,860 150,000 1,454,000 167,100 267,600 200,000 218,650 600,000 Community and Guest Service Children's Garden of Learning Facility--- ----6,000,000 ---------2026: New permanent Children's Garden of Learning facilityChildren's Garden of Learning Temporary Facility Relocation335,000 335,000 2,000,000 --------------2020: Design for temporarily relocation of the Children's Garden of Learning ($335K); 2021: Children's' Garden of Learning temporarily facility ($1.5M)Energy Enhancements223,847 223,847 - --------------2020: Electric car charges and infrastructure at various town locations and Holy Cross transformer ($223.8K)Pedestrian Safety Enhancements1,471,769 -- -----2,900,000 --------2027: Replacement of 40+ year old overhead lighting for Main Vail roundabouts and West Vail Roundabouts (approved by council on 7/5/16); project includes underground electrical enhancements for lighting ; $1.5M in 2020 will be reflected as savings and deferred in 2027.Civic Area Redevelopment1,000,000 -- 1,000,000 -------------2020 Placeholder to explore outcomes of the Civic Center Master Plan such as feasibility studies / design will be reflected as savings in 2020 and deferred until 2022Underground Utility improvements496,670 496,670 - --------------2020: Re-appropriate $496.K plus additional $50K for Bighorn Rd and Intermountain projectGuest Services Enhancements/Wayfinding36,120 36,120 - -150,000 ----1,200,000 --150,000 ----2020: Final bills for new street signs and accompanying light poles town-wideRockfall Mitigation near Timber Ridge42,568 42,568 - --------------2020: Final Rock fall mitigation near Timber RidgeVehicle Expansion 70,700 70,700 - -------------- 2020: 2 commander vehicles ($80K); Trailer for event cattle guards ($5K); 2020 includes $14.3K savingsCouncil Contribution: Children's Garden of Learning-Capital 52,500 52,500 20,000 20,000 20,000 20,000 20,000 20,000 20,000 20,000 20,000 20,000 20,000 20,000 20,000 20,000 20,000 2020: $20K Annual contribution for capital maintenance and improvements; $32.5K unused 2019 annual contribution for fence around front yard due to delays in CDOT easement;Total Community and Guest Service3,729,174 1,257,405 2,020,000 1,020,000 170,000 20,000 20,000 6,020,000 2,920,000 1,220,000 20,000 20,000 170,000 20,000 20,000 20,000 20,000 Total Expenditures25,937,418 22,158,899 39,316,608 8,861,848 16,201,348 10,175,848 6,699,348 17,957,250 10,099,178 9,032,223 7,963,952 9,102,820 14,437,435 15,081,145 17,687,751 5,953,734 9,061,601 Other Financing Sources (Uses)Debt Financing for Public Works shop--15,000,000 --------------Debt Service Payment--(1,200,000) (1,200,000) (1,200,000) (1,200,000) (1,200,000) (1,200,000) (1,200,000) (1,200,000) (1,200,000) (1,200,000) (1,200,000) (1,200,000) (1,200,000) (1,200,000) (1,200,000) Transfer from Vail Reinvestment Authority1,655,291 1,880,291 9,550,000 50,000 1,550,000 1,550,000 50,000 6,050,000 700,000 50,000 50,000 50,000 -----2020: LH landscape improvements ($30.3K), LH place crosswalk ($75K), Lionshead parking structure ($50K), Red Sandstone parking garage reimbursement ($1.5M); 2021: VH plans for expansion; Improvements would span from LH Parking structure to Municipal building; $7.5M funded by VRA in 2021; Lionshead Parking Structure $50K; 2023-2024: Lionshead streetscape/snowmelt replacementTransfer to RETT Fund(3,000) (3,000) - --------------Use of faculty capital savings for Sunbird park contractTransfer to Housing Fund(2,500,000) (2,500,000) (2,500,000) (2,500,000) (2,500,000) (2,500,000) (2,500,000) (2,500,000) (2,500,000) (2,500,000) (2,500,000) (2,500,000) (2,500,000) (2,500,000) (2,500,000) (2,500,000) (2,500,000) Transfer to Housing Fund; 1.5M per year; Revenue Over (Under) Expenditures(16,378,285) (10,614,766) (7,456,676) (4,852,100) (8,820,861) (2,118,863) 650,478 356,793 3,577,511 4,771,721 6,652,065 6,376,203 1,901,313 2,167,584 515,918 13,238,531 11,255,760 Beginning Fund Balance39,215,082 39,215,082 28,600,316 21,143,641 16,291,541 7,470,680 5,351,817 6,002,296 6,359,089 9,936,600 14,708,321 21,360,386 27,736,590 29,637,903 31,805,487 32,321,405 45,559,937Ending Fund Balance22,836,797 28,600,316 21,143,641 16,291,541 7,470,680 5,351,817 6,002,296 6,359,089 9,936,600 14,708,321 21,360,386 27,736,590 29,637,903 31,805,487 32,321,405 45,559,937 56,815,696 34 November 17, 2020 - Page 109 of 390 Included in Project NarrativesNew ProjectProject Cost Increased And Moved to Future YearIncludes 2020 Projects Deferred to 2021Project Removed20202020Amended Forecast 2021 2022 2023 2024 2025 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035RevenueReal Estate Transfer Tax 6,300,000$ 8,000,000$ 7,000,000$ 7,140,000$ 7,282,780$ 7,428,446$ 7,577,003$ 7,728,531$ 7,883,089$ 8,040,739$ 8,201,542$ 8,365,561$ 8,532,860$ 8,703,505$ 8,877,563$ 9,055,102$ 9,236,192$ 2020: flat with 2019 budget and 17.6% decrease from 2018; 2021 flat with 2021; 2023-2035: 2% annual increaseGolf Course Lease168,317 168,317 170,000 171,700 173,417 175,151 176,903 178,672 180,458 182,263 184,086 185,926 187,786 189,664 191,560 193,476 195,411 Annual lease payment from Vail Recreation District; annual increase will be based on CPI; New rate effective 2020 with lease signed in 2019; Rent income funds the "Recreation Enhancement Account" belowIntergovernmental Revenue500,000 500,000 20,000 20,000 20,000 20,000 20,000 20,000 20,000 20,000 20,000 20,000 20,000 20,000 20,000 20,000 20,000 2020: Re-appropriate $150K reimbursement from Eagle County and $1M from ERWSD (less $700K for cost savings) for the restabilization of Dowd Junction; Re-appropriate $30K fishing is fun grant; $20K lottery proceeds; 2022-2035 $20K lottery proceedsProject Reimbursements20,000 20,000 - - - - - - - - - - - - - - - 2020: $20K reimbursement for WestHaven stormwater filtration upgrades from Grand HyattDonations37,544 37,544 - - - - - - - - - - - - - - - 2020: $37.5K unused donation from East West partners for Ford Park art spaceRecreation Amenity Fees10,000 10,000 10,000 10,000 10,000 10,000 10,000 10,000 10,000 10,000 10,000 10,000 10,000 10,000 10,000 10,000 10,000 Earnings on Investments and Other102,849 102,849 48,208 17,768 20,835 40,548 57,322 65,389 75,171 95,458 113,488 135,886 154,643 170,661 197,448 224,138 251,739 2021 $32K Clean Up Day ; 2021-2035: 0.7% interest rate assumedTotal Revenue7,138,710 8,838,710 7,248,208 7,359,468 7,507,032 7,674,145 7,841,227 8,002,592 8,168,719 8,348,460 8,529,116 8,717,373 8,905,289 9,093,830 9,296,571 9,502,717 9,713,342 ExpendituresManagement Fee to General Fund (5%)315,000 400,000 350,000 357,000 364,139 371,422 378,850 386,427 394,154 402,037 410,077 418,278 426,643 435,175 443,878 452,755 461,810 5% of RETT Collections - fee remitted to the General Fund for administrationWildlandForest Health Management291,786 291,786 231,592 236,202 240,900 245,700 250,600 255,600 260,700 265,900 271,200 276,600 282,100 287,700 293,500 299,400 305,400 Operating budget for Wildland Fire crew; 2019 Added .5 FTE for wildland lead; Extra month of wildland crew to facilitate bighorn sheet habitat improvement project ($12.9K); 2020 amended includes a 10% operating reduction; 2021 flat with 2020 amended; 2022-2035 2% increaseWildland Fire Equipment- - - - - - - - 13,000 53,800 - - - - - - - 2026: Fire shelters; 2027: Wildland hose; 2028: VHF radio replacementWildland Fire Shelter- - - 17,500 - 17,000 - - - - - - - - - 2024: To purchase a wildland shelter safety deviceTotal Wildland291,786 291,786 231,592 236,202 240,900 263,200 250,600 272,600 273,700 319,700 271,200 276,600 282,100 287,700 293,500 299,400 305,400 ParksAnnual Park and Landscape Maintenance1,552,477 1,552,477 1,677,755 1,677,755 1,711,310 1,745,536 1,780,447 1,816,056 1,852,377 1,889,425 1,927,213 1,965,757 2,005,073 2,045,174 2,086,077 2,127,799 2,170,355 Ongoing path, park and open space maintenance, project mgmt.; Town Trail Host volunteer program ($16,000), “Clean-up after your K-9” media campaign ($2,000), and a planning effort with the USFS to generate long-term solutions ($30,000). 2020 includes also includes $4K for two new trail host E-Bikes and $26K for entertainment infrastructure at Ford Park: 10% operating cuts and 0% merit remainder of year; 2021 flat with 2020 original; 2022-2035 2% increasePark / Playground Capital Maintenance175,108 175,108 125,000 125,000 125,000 125,000 125,000 127,500 127,500 127,500 130,050 130,050 132,651 132,651 135,304 135,304 138,010 2020: Annual maintenance items include projects such as playground surface refurbishing, replacing bear-proof trash cans, painting/staining of play structures, picnic shelter additions/repairs, and fence maintenance and a 2019 re-appropriate of $50.1K for small park projects; 2021 flat with 2020 original Rec. Path Capital Maint140,000 140,000 85,000 85,000 85,000 85,000 85,000 86,700 86,700 88,434 88,434 90,203 90,203 92,007 92,007 93,847 93,847 $85K for annual Capital maintenance of the town's recreation path system; $50K replacement of wood slats on Nature Center/Ford Park bridgeTree Maintenance65,000 65,000 75,000 75,000 75,000 75,000 75,000 85,000 85,000 85,000 85,000 85,000 85,000 95,000 95,000 95,000 95,000 On going pest control, tree removal and replacements in stream tract, open space, and park areasStreet Furniture Replacement152,469 152,469 85,000 85,000 85,000 85,000 85,000 86,700 86,700 86,700 86,700 88,434 88,434 88,434 90,203 90,203 90,203 2020 includes Summer bike coral in parking structure ($32.5K), contract to assess pedestrian bridge ($15K); Additional 12 space bike racks near Amphitheater restroom/concessions building, school house and fields/concessions ($30K)Covered Bridge Pocket Park Rehabilitation82,088 82,088 - - - - - - - - - - - - - - - 2020: $82.1K to complete Pocket Park rehabilitationStephens Park Safety Improvements453,306 453,306 - - - - - - - - - - - - - - - 2020: $453.3K for Stephens Park safety improvementsFord Park Improvements & Fields 54,636 54,636 - - - - - - - - - - - - - - - 2020: $54.6K to complete Ford Park landscaping improvementsVail Transit Center Landscape107,133 107,133 - - - - - - - - - - - - - - - 2020: Completion of landscaping at Vail transit centerSunbird Park Fountain Repairs123,000 123,000 - - - - - - - - - - - - - - - 2020: Repairs to fountain feature; requires excavation to get to leaking pipe; currently unable to run main center fountainFord Park Enhancement: Priority 3 Landscape area75,000 75,000 - - - - - - - - - - - - - - - 2020: Landscape playground/basketball berm, softball area, frontage rd. & east berms, below tennis courtsFord Park: Synthetic Turf Replacements- - - - 410,000 - - - - - - - - - - - - 2023: Scheduled replacement of synthetic turf based on 7 year life expectancyFord Park Lower Bench Turf/Irrigation- - - - - 300,000 - - - - - - - - - - - 2024: Replacement of worn turf grass area and inefficient irrigation systemFord Park Playground Improvements- - 200,000 - - - - 300,000 - - - - - - - - - ADA upgrades, and replacement of a safety net ($200K); 2026: Renovation of Western half wooden structure from mid 1980's ($300K)Playground/Park Roofing Replacements- - 75,000 - - - - - - - - - - - - - - 2021: Replacing cedar shake roofs at Ford Park, Ellefson Park, and Buffeher Creek Park to address fire safetyFord Park Picnic Shelter- - - - - - 350,000 - - - - - - - - - 2025: Replace Ford Park picnic shelterPlayground Restroom Replacements- - - - - - - 300,000 - 300,000 - 300,000 Replace the three remaining modular restroom buildings at Bighorn Park (2026), Red Sandstone (2028), and Stephens Park (2030)Kindel Park/Mill Creek- - 175,000 - - - - - - - - - - - - - - 2021: Improvements to heavily worn stream tract between Hanson Ranch Rd and Pirateship parkDonovan Park Improvements- - - 115,000 - 400,000 - - - - - - - - 2023: Replacement of decks 2027: Wood structure renovationWillow Park Drainage Improvements- - - - - - 125,000 - - - - - - - - - - 2028: Improvements to drainage and inefficient irrigation systemBig Horn Park Improvements- - 55,000 - - - - - - - 150,000 - - - - - - 2021: Safety Improvements to Bighorn park including stairway/handrails and resurfacing near picnic tables and grills ($55K); 2019: Renovation of park wooden structure ($150K)Red Sandstone Park Picnic Shelter- - - - - 75,000 - - - - - - - - - - - 2021: Modest 12'x12' shelter near volleyball court deferred from 2022-2024Pirateship Park Improvements- - - 50,000 - - - - - 250,000 - - - - - 2023: Replace wood siding and add climber 2030: Play structure renovation ($50K)Buffehr Creek Park Safety Improvements- - - - - - 350,000 - - - - - - - - - - 2025: Replacement 20-yr old "catalog" playground equipment with custom build deferred from 2022 to 2025 ($350K)Buffehr Creek Park picnic shelter- - - - - - 75,000 - - - - - - - - - - 2025: 15'x 25' shelter at existing picnic area deferred from 2022 to 2025 ($75K)Ellefson Park Safety Improvements- - - - - 300,000 - - - - - - - - - - - 2024: Replacement 15-yr old "catalog" playground equipment with custom build ($300K)Total Parks2,980,217 2,980,217 2,552,755 2,047,755 2,656,310 2,790,536 3,050,447 2,801,956 2,638,277 2,577,059 2,467,397 2,909,444 2,401,360 2,453,266 2,498,591 2,542,153 2,587,415 Rec Paths and TrailsVail Valley Drive Path Extension: Ford Park to Ptarmigan50,000 50,000 - - - - - - - - - - - - - - - 2020: $50K to strip and design future improvementVail Valley Drive Path Extension: Ptarmigan West to GC Mtn Building50,000 50,000 - - - - - - - - - - - - - - - 2020: $50K to strip and design future improvementAdvisory Bike Lanes on Vail Valley Drive- - 75,000 - - - - - - - - - - - - - - 2021: Add an advisory bike lane on Vail Valley DriveGore Valley Trail Bridge Replacement10,000 10,000 40,000 - 400,000 - - - - - - - - - - - - 2020-2021: Design and planning for Gore Valley Trail Bridge replacement; 2023: Bridge replacements ($400K)Gore Valley Trail Realignment 267,182 267,182 - 1,800,000 - - - - - - - - - - - - - 2020: $67.2K for Gore Valley trail re-alignment design plus $200K moved forward from 2021; 2023: $1.8M for construction to realign Gore Valley Trail- cost share with Vail ResortsEast Vail Interchange Improvements290,284 290,284 - -- - - - - - - - - - - - - 2020: $290.3K to continue East Vail interchange projectDowd Junction repairs and improvements701,437 701,437 98,563 - - - - - - - - - - - - - - 2020-2021: Continue Re-stabilization of Dowd Junction path ($2.1M); Repairs to culverts, drainage, and preventative improvements; project in cooperation with Eagle River Water and Sand (ERWSC); offset with reimbursement of $150K reimbursement from Eagle County and $300K reimbursement from ERWSD; $1.4M cost reductionGore/Deluge Lake Trailhead Parking/Restroom- - - - - - 400,000 - - - - - - - - - - Improvements to the Gore Creek/Deluge Lake trailhead to improve parking, safety, traffic flow and addition of a restroom facilityGore Valley Trail Fence Replacement at Dowd Junction- - 50,000 - - - - - - - - - - - - - - 2021: Replace wood fence along Gore Valley Trail in Dowd Junction in conjunction with CDOT wildlife fence projectGore Valley Trail Reconstruction 25,000 25,000 - - 80,000 - 80,000 - 80,000 - 80,000 - 80,000 - 80,000 - 80,000 2020: $25K to complete Gore Valley Trail Reconstruction between W. Vail Conoco and Donovan Pavilion includes revegetation along West trail near Donovan Pavilion;East Vail Interchange Trailhead parking lot expansion- - - 200,000 - - - - - - - - - - - - 2022: Expanded parking lot at East Vail Interchange trailheadPedestrian Bride Reconstruction- - - - - - 400,000 - - 400,000 - - 400,000 - - 400,000 - 2025-2034: Systematic replacements of 8 pedestrian Vail bridges ($400K each)Bike Path Signage- - - 30,000 75,000 - - - - - - - - - - - - 2022-2023: Bike Path Signage: Enhancement of existing trail signage to improve etiquette, safety and wayfindingBooth Lake Trailhead Parking Restroom- - - 350,000 - - - - - - - - - - - - - 2020: Improvements to the parking area at the Booth Lake Trailhead.  Addition of a permanent restroom facility to replace port‐o‐letsBighorn Trailhead improvements- - - - - - - - - 250,000 - - - - - - - 2028: Improvements to the parking area at the Bighorn Trailhead to include acquisition of easements, improved trail entry, additional parking spPitkin Lake Trailhead parking- - - - - - - - - - - 250,000 - - - - - 2030: Improvements to the parking area at the Pitkin Lake Trailhead to include new restroom facilityNorth Recreation Path- Sun Vail to Pedestrian Bridge233,380 233,380 - - - - - - - - - - - - - - - 2020: $233K for North Recreation Bike Path reconstruction on North Frontage road between Sun Vail and the pedestrian Bridge to coincide with the Red Sandstone parking garage projectTOWN OF VAIL FIFTEEN YEAR BUDGETSUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCEREAL ESTATE TRANSFER TAX 35 November 17, 2020 - Page 110 of 390 Included in Project NarrativesNew ProjectProject Cost Increased And Moved to Future YearIncludes 2020 Projects Deferred to 2021Project Removed20202020Amended Forecast 2021 2022 2023 2024 2025 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035TOWN OF VAIL FIFTEEN YEAR BUDGETSUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCEREAL ESTATE TRANSFER TAX Total Rec Paths and Trails1,627,283 1,627,283 263,563 2,180,000 755,000 - 880,000 - 80,000 650,000 80,000 250,000 480,000 - 80,000 400,000 80,000 Recreational FacilitiesNature Center Operations90,000 90,000 90,000 90,000 90,000 90,000 90,000 95,000 95,000 95,000 95,000 95,000 95,000 100,000 100,000 100,000 100,000 Nature Center operating costs including $75K Walking Mountains contract and $15K for maintenance and utilitiesNature Center Capital Maintenance145,292 145,292 5,165 38,690 - 8,064 - - - - - - - - - - - 2020: Wood siding and trim ($9.5K), window replacement ($10.3K), exterior door repairs ($7.6K); steep slope roofing replacement ($27.5K); signage ($17.2K), paths and walkways ($6.9K), timber stairway ($12.2K), shade structure reconstruction ($36.0K); 2021: replace benches and chairs ($5.2K); 2022: wood siding and trim repairs ($11.4K), open rail fencing replacement ($13.4K);2024: path and walkway repairs ($8.1K)Nature Center Redevelopment383,522 383,522 - 4,000,000 - - - - - - - - - - - - - 2020: $383.5K for further planning and design for a nature center remodel; 2022: Placeholder for new Nature Center buildingRecreation Facility Maintenance25,000 25,000 25,000 25,000 25,000 25,000 25,000 25,000 25,000 25,000 25,000 25,000 25,000 25,000 25,000 25,000 25,000 2020: Annual $25K for general RETT facility maintenanceGolf Clubhouse & Nordic Center33,824 33,824 - - - - - - - - - - - - - - - 2020: Final art purchases for Clubhouse and Nordic Center; art budget was 1% of original project budgetLibrary Landscape and reading area- - - 100,000 - - - - - - - - - - - - - 2022: Exterior landscaping and site work enhancements for an outdoor reading areaTotal Recreational Facilities677,638 677,638 120,165 4,253,690 115,000 123,064 115,000 120,000 120,000 120,000 120,000 120,000 120,000 125,000 125,000 125,000 125,000 EnvironmentalEnvironmental Sustainability475,962 475,962 550,920 550,920 561,938 561,938 573,177 573,177 584,641 584,641 596,334 596,334 608,260 608,260 620,425 620,425 632,834 Annual operating expenditures for Environmental department (4 FTEs); includes $40K for Clean up day, professional dues to organizations such as CC4CA, Climate Action Collaborative, etc. 2020 Energy Coordinator FTE requested; 10% reduction in operating expense and 0% merit impactRecycling and Waste Reduction Programs217,545 217,545 122,500 122,500 122,500 122,500 122,500 128,625 128,625 128,625 135,000 135,000 135,000 141,750 141,750 141,750 145,000 2021: Green Team ($2.5K), Eagle County Recycling Hauls ($25K), Zero Hero ($25K), Actively Green ($40K); Recycling Education ($30K); 2020: $10K to continue recycled art project; Reclass $7.5 Recycling Education from energy and transportation to Recycling Programs project code, new request $10K for single haul consultant; Love Vail website improvement ($30K); ; Annual expenditures: Green Team ($2.5K); Eagle County recycling hauls (reimbursed) $(25K); Zero Hero recycling at events ($25K); Actively Green contract ($40K); Recycling compliance, education, public art and compost pilot ($30K); 2019: Love Vail Phase website $100K, Waste Education $34.5K, Green Team $2.5K, Recycling and Compost $25K, Zero Hero $25K;Ecosystem Health225,913 225,913 233,500 133,500 73,500 73,500 73,500 73,500 73,500 73,500 73,500 73,500 73,500 73,500 73,500 73,500 73,500 2021: Wildlife Forum ($2.5K), CC4CA ($3K); Biodiversity Study ($50K), Sustainable Destination ($30K), Trees for Vail ($5K), USFS Forest Service Ranger Program ($33K); Wildlife Habitat Improvements ($100K) 2020: CC4CA Retreat - host community ($3K); Sustainable Destination contract ($30K); Trees for Vail $5K; Strategic Plan completion and phase I rollout ($10K); Biodiversity study as outcome of open lands plan ($50K); Forest Ranger program ($33K); wildlife habitat improvements ($100K); 2019: Wildlife habitat program (NEPA study, field work) ($75K); Front Range Program $33K, Trees for Vail $5K, Sustainable Destination Contract $30k, CC4C Retreat $2.5K, Annual Wildlife Forum $2K; 2021: includes $45.9K for NEPA Bighorn sheet improvements project (2020 deferral)Energy & Transportation72,500 72,500 72,500 47,500 47,500 47,500 47,500 47,500 47,500 47,500 47,500 47,500 47,500 47,500 47,500 47,500 47,500 2021: Continue E-Bike pilot program ($25K), Energy Smart Partnership ($40K), Sole Power ($7.5K) 2020: E-bike pilot program research ($25K); Annual expenditures: Energy Smart Colorado partnership contract ($40K); Sole Power coordination ($7.5K); 2021-2024: Energy Smart Partnership contract ($40K), Sole Power (7.5K)Streamtract Education/Mitigation81,800 81,800 50,000 50,000 50,000 50,000 50,000 55,000 55,000 55,000 55,000 55,000 55,000 60,000 60,000 60,000 60,000 2020: $50K annual streamtract education programming such as "Lunch with Locals", landscape workshops, City Nature Challenge and storm drain art; 2020 includes $31.8K for project Re-wildWater Quality Infrastructure250,000 250,000 1,750,000 - - - - - - - - - - - - - - 2020: Continue water quality improvement to Gore Creek; Stormwater site specific water and water quality construction projects as part of "Restore the Gore"; 2021: $1.0M plus $750K deferred from 2020 Streambank Mitigation680,782 680,782 200,000 100,000 100,000 100,000 - - - - - - - - - - - 2020-2024 Continuation of Riparian Site specific construction projects for Water Quality Strategic Action Plan ($648.3K) includes 2018 grant awards continued in 2020 for GoCo grant ($39K) and Fishing is Fun grant ($30K)- See carryforward of grant revenue above.Gore Creek Interpretive Signage152,450 152,450 - - - - - - - - - - - - - - - 2020: $71.5K for Phase I of Gore Greek Interpretive signage (design); $81K for phase II of Gore Creek Interpretive Signage includes installation of "story stations" and interpretive picnic table tops.PW Solar Project- - 1,100,000 - - - - - - - - - - - - - - 2021: Installation of solar panels at Public Works Shops deferred from 2020Open Space Land Acquisition- - 500,000 250,000 250,000 250,000 250,000 250,000 250,000 250,000 250,000 250,000 250,000 250,000 250,000 250,000 250,000 2022-2025: $250K annual set aside for purchase of open space; 2021 includes additional $250K deferred from 2020Total Environmental2,156,952 2,156,952 4,579,420 1,254,420 1,205,438 1,205,438 1,116,677 1,127,802 1,139,266 1,139,266 1,157,334 1,157,334 1,169,260 1,181,010 1,193,175 1,193,175 1,208,834 ArtPublic Art - Operating130,771 130,771 101,653 103,686 105,760 107,875 110,032 113,333 116,733 120,235 123,843 127,558 131,385 135,326 139,386 143,567 147,874 Art in Public Places programming and operationsPublic Art - General program / art60,000 60,000 598,022 60,000 60,000 60,000 60,000 60,000 60,000 60,000 60,000 60,000 60,000 60,000 60,000 60,000 60,000 To purchase sculptures, artwork, art programs and events; remainder is re-appropriated each year to accumulate enough funds.2021: $60K for annual art programs and $538K 2020 deferral of accumulated funds Public Art - Winterfest56,094 56,094 30,000 30,000 30,000 30,000 30,000 30,000 30,000 30,000 30,000 30,000 30,000 30,000 30,000 30,000 30,000 2020: $24.1K for Winterfest, $2K for damaged ice sculpture reimbursement; Winterfest $30K per yearArt Space37,544 37,544 - - - - - 2019: Design phase for Ford Park art space- see corresponding donation from East West aboveTotal Art284,409 284,409 729,675 193,686 195,760 197,875 200,032 203,333 206,733 210,235 213,843 217,558 221,385 225,326 229,386 233,567 237,874 CommunityCouncil Contribution: Betty Ford Alpine Garden Support71,094 71,094 63,985 71,094 71,094 71,094 72,516 72,516 72,516 73,966 73,966 73,966 75,446 75,446 75,446 76,954 76,954 Annual operating support of the Betty Ford Alpine Gardens; annual increase to follow town's general operating annual increaseCouncil Contribution: Eagle River Watershed Support40,000 40,000 36,000 40,000 40,000 40,000 40,800 40,800 40,800 41,616 41,616 41,616 42,448 42,448 42,448 43,297 43,297 Annual support of the Eagle River Watershed Council programs Council Contribution: Adopt A Trail5,100 5,100 4,590 - - - - - - - - - - - - - - Adopt A Trail Council Contribution for trails in or bordering the TownCouncil Contribution: Eagle Valley Land Trust- - 5,000 - - - - - - - - - - - - - - Betty Ford Alpine Garden - Capital Contribution- - 20,000 - - - - - - - - - - - - - - Contribution request to repair ADA pathways ($6K) and upgrade irrigation system ($19K)Total Contributions116,194 116,194 129,575 111,094 111,094 111,094 113,316 113,316 113,316 115,582 115,582 115,582 117,894 117,894 117,894 120,252 120,252 VRD-Managed Facility ProjectsRecreation Enhancement Account541,665 541,665 170,000 171,700 173,417 175,151 176,903 178,672 180,458 182,263 184,086 185,926 187,786 189,664 191,560 193,476 195,411 Annual rent paid by Vail Recreation District; to be re-invested in asset maintenance ($168,317), This amount will not be spent in 2020, but not removing because this account reserve is a term of the lease with VRDGolf Clubhouse- - 20,260 - - 12,751 86,306 47,745 - 22,591 - - 44,402 13,865 - - - 2021: Wood Trim repairs ($20.2K); 2024: Roof maintenance ($12.8K); 2025: Circulation Pumps ($83.3K); 2026: Clubhouse wood stucco and trim ($47.8K)Athletic Field Restroom/Storage Building- - - - 1,000,000 - - - - - - - - - - - 2023: Placeholder for the replacement of existing restroom/concession with new 2000 sq. ft. restroom/storage buildingGolf Course - Other 722,509 722,509 135,482 41,273 31,295 2,484 - 178,867 3,781 23,887 - 62,787 1,028,303 44,784 - - - 2020: $227K to complete reconstruction of maintenance building, parking and asphalt repairs, and drainage improvements; 2020: chain link-netting hybrid safety fence ($230K); complete asphalt repairs ($75K); repair wood trim on maintenance building ($25.8K), privacy fence repairs($2.2K), replace roof ($161.2K); 2021:course streambank restoration ($73.8K), maintenance building, HVAC unit ($17.7K), maintenance building heater ($8.9K), maint. building furnace ($9.8M); 2022: VRD shared cost for 1st hole Timber Path planking ($38.0K), asphalt repairs ($3.3K); 2023: Clubhouse walkways($12.4K); Clubhouse drain pans ($18.9K); 2024: Maintenance privacy repairs ($2.5K); 2031 includes storage building infrastructureDobson Ice Arena161,023 161,023 486,861 - 53,862 16,127 92,105 84,440 90,755 10,127 305,856 44,296 120,873 126,428 278,141 - - 2020: Reappropriate to complete pavers and roof repairs ($161K); 2021: Changing Rooms ($78.8), windows replacement ($74.3), heat pumps ($6.3K), restroom remodel ($78.7K), rebuild of electrical system ($144.2K), boiler room upgrades ($55K), steel gate ($14.3K), exterior lighting ($22.9), exterior wood trim ($9.3K); Repairs to exterior doors ($5.5K); exhaust stack repairs ($2.9K); 2023: grading and drainage repairs ($9.3K), rockwall repair ($15K), brick paver repairs ($16.9K), central air upgrades ($12.5K); 2024: Wood trim repairs ($10.4), chemical feed system repairs ($5.6K); 2025: Boiler and circulation system ($59.3K), Water filtration issues ($21.2K); Hot water storage tank ($29.5K)36 November 17, 2020 - Page 111 of 390 Included in Project NarrativesNew ProjectProject Cost Increased And Moved to Future YearIncludes 2020 Projects Deferred to 2021Project Removed20202020Amended Forecast 2021 2022 2023 2024 2025 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035TOWN OF VAIL FIFTEEN YEAR BUDGETSUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCEREAL ESTATE TRANSFER TAX Ford Park / Tennis Center Improvements163,467 163,467 - 16,797 21,137 - 41,581 1,090,053 10,588 - - 16,529 17,024 53,831 22,804 - - 2020: $72K for replace gutters ($10.0K), Stain wood siding of concessions ($6.0K) and restrooms ($6.0K), restroom remodel (50K); Repair exterior doors ($9.6K); replace furnace, hot water tank, baseboards ($47.8K), replace windows ($24K); Pickleball Feasibility Study ($10K); 2022: Wood Siding ($3.9K); Concession/Restroom siding ($12.9K); Drainage ($13.3K); Exterior Doors ($4.6K); 2025: Wood siding and windows ($41.6K); 2026 includes a rebuild of tennis courts, retaining walls, and court fencingAthletic Fields 6,000 6,000 109,716 123,510 - 8,708 76,991 - 19,512 - 4,012 8,925 - 13,182 9,753 - - 2020: $11.7K for sealcoat and crack fill in parking lot; 2021: Coat exterior gypsum board ($3.7K), Repaved parking lot ($8K), Irrigation System ($100K) 2022: Grading and drainage repairs ($136.9K), paint wood trim ($4.5K), paint wood structure ($6.8K); 2024: Asphalt parking lot repairs ($8.7K); 2025: asphalt parking lot ($77K)Gymnastics Center258,608 258,608 - 47,550 - - 109,928 - - - - 254,539 - - - - - 2020: $258.6K for the installation of a new cooling system; 2021: Restroom remodel ($42.6K); 2025: Furnace ($20.9K), Elevator ($20.9K); waterproof roof ($62.4K); signage and rd. access ($27.1K); concrete stairs and walkways (3.0K)Total VRD-Managed Facility Projects 1,853,271 1,853,271 922,319 400,831 1,279,711 215,222 583,814 1,579,777 305,096 238,868 493,954 573,003 1,398,387 441,754 502,259 193,476 195,411 Total Expenditures10,302,751 10,387,751 9,879,064 11,034,678 6,923,352 5,277,852 6,688,736 6,605,211 5,270,542 5,772,747 5,329,386 6,037,798 6,617,029 5,267,125 5,483,683 5,559,778 5,321,995 Other Financing Sources (Uses)Transfer from Capital Project Fund3,000 3,000 - - - - - - - - - - - - - - - Revenue Over (Under) Expenditures(3,161,041) (1,546,041) (2,630,855) (3,675,210) 583,681 2,396,293 1,152,491 1,397,381 2,898,176 2,575,714 3,199,729 2,679,575 2,288,260 3,826,705 3,812,889 3,942,938 4,391,347 Beginning Fund Balance14,675,979 14,675,979 11,514,938 8,884,083 5,208,873 5,792,554 8,188,847 9,341,338 10,738,719 13,636,895 16,212,609 19,412,338 22,091,913 24,380,173 28,206,878 32,019,767 35,962,706Ending Fund Balance11,514,938$ 13,129,938$ 8,884,083$ 5,208,873$ 5,792,554$ 8,188,847$ 9,341,338$ 10,738,719$ 13,636,895$ 16,212,609$ 19,412,338$ 22,091,913$ 24,380,173$ 28,206,878$ 32,019,767$ 35,962,706$ 40,354,053$ 37 November 17, 2020 - Page 112 of 390 Proposed 2019 2020 2020 2020 2021 Actual Budget Amended Forecast Budget Revenue Housing Fee in Lieu Annual Collections 421,032 - - - Transfer in from Capital Projects Fund 2,500,000 2,500,000 2,500,000 2,500,000 2,500,000 Workforce Housing Sales 2,400,259 - 1,394,434 1,394,434 - Total Revenue 5,321,291 2,500,000 3,894,434 3,894,434 2,500,000 Expenditures InDEED Program 3,137,808 2,500,000 5,297,725 1,660,000 2,500,000 Town of Vail Rental Inventory 326,875 - 35,125 34,611 - Solar Vail Housing Development 4,030,000 - -- - Chamonix unit - - 520,000 520,000 - Buy Down Housing - - 1,180,894 306,460 - Total Expenditures 7,494,682 2,500,000 7,033,744 2,521,071 2,500,000 Operating Income (2,173,392) - (3,139,310) 1,373,363 - Beginning Fund Balance 5,312,702 - 3,139,310 3,139,310 Ending Fund Balance 3,139,310$ -$ -$ 4,512,673$ -$ TOWN OF VAIL 2021 PROPOSED BUDGET SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE HOUSING FUND 38 November 17, 2020 - Page 113 of 390 UNFUNDED**Costs are estimates**VRA RETTCapital Projects FundDescriptionWest Vail Master Plan ProjectsMaster plan is included in 2019/20 budgets; Any resulting projects or partnerships not fundedMunicipal Building Remodel25,000,000 Civic Area Plan ImplementationA variety of funding & financing mechanisms are available depending on projects identifiedMain Vail Round-about Major Reconstruction3,600,000 Recent paving and I-70 Underpass project will extend the life of current roundaboutsWest Vail Round-about Major Reconstruction1,000,000 Recent paving and I-70 Underpass project will extend the life of current roundaboutsRoad Reconstruction1,100,000 Major improvements to various Vail roads that are reaching end of life (25-35 years) and possibleexpansion of cul-de-sacsPhase II of Timber Ridge redevelopmentTROC Board developing RFQ process for 2019Timber Ridge Transit Stop Improvements2,000,000 Transit Stop Improvements to coincide with Timber Ridge Phase II RedevelopmentBooth Falls Turn Lane1,100,000 Turn Lane added due to increased enrollement at VMS; pending cost share with VMSCommunity Ice SkatingOutdoor community ice at some of Vail parks such as DonovanPW Housing6,000,000 Employee housing at Public Works siteFuture stages of PW Shops Master PlanLionsHead Parking Structure East Entry Improvements 3,600,000 Does not add spaces, but brings remainder of structure up to standards of new transit center and current codes; enhances guest experience; includes heated stairways on east side- will not be funded until the Civic Area Plan is completeElectronic Directories in VillagesInformation and wayfinding Kiosks in Lionshead and Vail Village - (may be proposed in 2020)Electronic car charging stations in parking structuresHigh powered charging stations in the parking structures - costs and grants being researchedHistorical/ Cultural HeritageFunding to enhance and promote Vail cultural and historical vitality, education, economic developments; No projects identified as yetDobson SkylightsUpgrades or removal of Dobson Skylights pending the Civic Area PlanFacility Safety ImprovementsBuilding improvements to provide and enhance employees with a safe work environmentFord Park: Artist Residence Cottage472,000 Renovation of existing original farm house into AIPP artist residence studio space; $50K from East WestNugget Lane Bridge1,400,000 Per Council August 6, 2019; wait to allocate budget dollars Funding Resource Options:Projected Fund Balance by end of 2023:12,679,839 5,792,554 7,470,680 Eligible for funding from39November 17, 2020 - Page 114 of 390 40 CAPITAL PROJECTS FUND PUBLIC WORKS EXPANSION 2021 Project: Public Works Yard Expansion and Streets Building Location: Public Works Shop Budget: Narrative: Ongoing expansions, modifications and service level increases in the Public Works Department’s maintenance responsibilities over the years have placed a strain on the current Public Works site and facilities. The streets area of the shop is the original size from 1979 when the shop was built. Additionally, heavy equipment, transit fleet, and equipment/material storage have surpassed the capacity of the current space. The current shop is filled in a way in which walking or working around the equipment is near impossible and a safety concern. The loaders are all stored without blades and the blades are put on in the early hours for every snowstorm outside. The other equipment is stored in any, and all available bays which have hindered the fleet, and especially transit departments. Freeing the transit bays allows transit to expand and be shared with other departments or even regionally. Sizing the areas shared by the crews in the mornings, lunch and afternoons to accommodate the current crews is important. Over the years the crew sizes have grown in both streets and parks with the improvements and maintenance required as the town has added more to maintain. Phase 1 Improvements Proposed in July of 2019 1-2 years •Demolition of existing streets building and construct a new attached Streets building includes an equipment storage garage of 18,900 SF (this is sized accommodates the current streets building storage and all the equipment being stored in other shop and transit bays, as well as other locations. The desgn allows for structural reinforcement for one level of parking and two levels of development above the parking level,( 37,800 SF potential) and a two-story addition, which replaced the previous interior mezzanine with a floor footprint of 3800 SF for a total of 7600 SF or 26,500 SF of new construction, In addition, a 4850 SF remodel of the existing upstairs break room offices, kitchen and restrooms has been designed to accommodate current crew sizes. •Construct back retaining wall behind new and existing shop complex. The retaining wall is approximately 950’ long and up to 22 feet high. The space gained from building the wall provides nearly an acre of additional yard space. This additional area not only allows for growth in public works, but as time has gone on the VRD now stores 2020 2021 Capital Cost $2,403,325 $17,200,000 Maintenance Facilities Maintenance Utilities NA Increase/ offset by solar Replacement NA November 17, 2020 - Page 115 of 390 41 equipment and use pods as well as other departments. The elimination of the charter bus lot will require replacement of special event vendors/producers to have space to park oversize vehicles, and as the town continues to build out having some construction laydown/yard close in is critical to continued successful town projects. •Construct Rock Fall Berm protection above the north retaining wall •Complete utility and drainage improvements •Electric Service relocation and upgrade. •Construct new solar panels on the roof of new streets building* There is 22.700 SF of new roof to allow for solar panels. Timeline: April 2021 – November 2021/22 November 17, 2020 - Page 116 of 390 CAPITAL PROJECTS FUND  Vail Village Snowmelt Replacement  2021  Project: Vail Village Snowmelt Replacement  Location: Vail Village  Budget: Narrative: The purpose of this project is to replace aging sections of the Vail Village  Snowmelt system.  As the system approaches 20 years, replacement of  snowmelt infrastructure will be necessary.  Identified existing problems include  rusting steel mains (Covered Bridge to Gore Creek Drive); leaking heat main,  lateral, and manifold joints when the system runs at low temperature.  Timeline: 2021‐2024  2021 2023 2024 Capital Cost $1,250,000 $1,500,000 $1,500,000 Maintenance No Increase Utilities No Increase Replacement 20+ Years 42 November 17, 2020 - Page 117 of 390 October 9th, 2020 To: Dwight Henninger Chief of Police From: Commander Ryan Kenney Operations Subject: Budget Proposal for Axon There are several systems the police department utilizes that are coming to the end of their lifecycle or need to be improved. The body worn camera (BWC) system currently in place has come to the end of its lifecycle and needs to be replaced. A change in the BWC system would require a change to our in-car camera system and our interview room cameras. The digital evidence storage system in place has severe limitations with storage capacity and access. Our tasers are in good condition but a newer version with enhanced features is available. The adoption of SB-217 into law has made our BWC system critical. It is now mandated that all police departments issue officers body worn cameras. It is also a violation of law for an officer to fail to activate their camera when involved in enforcement activities. Now more than ever, it is critical that our BWC systems functions effectively and efficiently. The BWC system we are currently using has been fraught with issues. The biggest issue is the inability of the camera battery to last a full shift. Cameras will shut off at critical times leaving key pieces of evidence unrecorded and under SB-217 could expose officers to criminal charges. Customer support has been severely lacking. When cameras break, we often wait weeks to get a functioning camera back. At several points during this year, we had over half of our cameras down for repair. The BWC have no capability to turn on automatically and when activated only capture the previous 30 seconds. Replacing the BWC system would require changing the in-car video systems and our interview room cameras. Keeping all these videos systems running on the same platform from the same vendor is critical. The maintenance, programming and operation of two or three different systems puts a lot of stress on the system. The officer’s operation of these products and IT’s ability to maintain them is streamlined when we have one vendor providing equipment that runs on the same platform. The digital evidence storage system (Laserfiche) was not designed to house digital evidence . There are storage limitations that severely hamper our ability to download and save large video 43 November 17, 2020 - Page 118 of 390 Town of Vail files. A more pressing issue is getting our digital evidence to outside agencies such as the District Attorney’s Office. Sharing evidence with outside agencies is a standard procedure that happens frequently. With the current system, a lot of our evidence must be hand delivered because outside agencies cannot access the system, or the file is too big to send through email. The Axon BWC system is widely recognized as one the most reliable cameras available. Their cameras are commonly used among law enforcement including locally with Avon PD and Eagle PD. Both agencies report that cameras will last 11.5 to 12 hours and are extremely durable. The warranty on the Axon camera is a “no questions asked” warranty. If we can provide the broken camera, they will replace it. In addition to the warranty, the purchase of Axon cameras has a full refresh at years 2.5 and 5. That means that we get all new cameras at year 2.5 and 5. There are several features that reduce liability to the Town and officers. When the cameras are activated, they capture a full 2 minutes prior to being activated. The cameras also activates automatically when the officer removes their taser from the holster, remove their gun from the holster, when the in-car camera activates, when the light bar activates, when a gun shot is detected and when there is another camera activated within a proximity of a deactivated camera. This automatic activation along with a 2 minute pre-record decreases the chances of officers failing to activate their camera when they are under duress. To keep all our video systems operating on the same platform, I am recommending replacing our in-car video and interview room cameras. The Axon in-car system works in conjunction with the BWC system. The in-car system is covered under the same warranty for 5 years. Any activation of the in-car system will trigger an automatic activation of any BWC in proximity to the in-car system. The interview room cameras also work in concert with the BWC system. All these systems automatically download any recorded information to a digital evidence storage system called Evidence.com. Evidence.com is a combination cloud based and local digital evidence storage system. Evidence.com is fully supported and maintained by Axon. As part of our contract, Vail PD will have unlimited digital evidence storage. This covers any internal video and any video from outside sources. Officers can now take photographs with their phones and the image is atomically uploaded to Evidence.com. Retrieving video from outside sources can be done remotely with a link from Evidence.com. We can also provide digital evidence to outside agencies by simply providing them a link directly so the information can be downloaded. Evidence.com solves evidentiary issues we have had for over 10 years with the District Attorney’s Office. Evidence.com also has a redaction software program. The system will view video and remove any items that need to be redacted. Once the program has viewed and redacted the video, an officer approves the redactions cutting the process time by 75%. When evaluating BWC systems, one of the most important features we looked for is automatic activation. Axon’s new taser and holster allow the BWC to be activated when an officer removes their taser from the holster. Axon will also provide the same system for officer’s firearm holsters. The new taser design also addresses an issue with deployment proximity. Previous tasers were ineffective at close range. The new design has fixed this issue and is much more effective with close range and longer distance deployments. As part of the taser purchase, we are provided with all the training material needed to certify our officer. Part of the training materials is a pair of virtual reality (VR) goggles. These VR goggles allow officers to experience real life scenarios that 44 November 17, 2020 - Page 119 of 390 Town of Vail change as they react to the scenario. The VR goggles can be updated with new scenarios as they are developed. We also receive an instructor certification course so we can certify one of our officers as an instructor. We will no longer need to purchase taser cartridges. Axon will provide all the training and live cartridges we need during the 5-year contract. Our current systems, except for Laserfiche, cost $130,408.27 when purchased. Annual costs for BWC and in-car camera systems average $20,000 a year. I am requesting $170,807.65 in budget year 2021 to purchase Axon video systems, evidence.com and new tasers. Below are the costs broken down through the 5-year program. The re-occurring $101,548 for the final four years covers several costs. The majority of these costs are data storage, and the Officer Safety Program. The online storage provides unlimited storage (optimized for video), data management, collaboration abilities and other features that we can’t replicate with the current systems. Although there is local storage space available, Axon provides digital media specific storage and management of the data being stored. All videos are directly uploaded and held on a retention scheduled set up by Vail PD. This greatly reduces the chances of human error and lost evidence. Retention, redaction and collaboration are all greatly improved. Retention schedules can be set far in excess of State requirements. The redaction software drastically reduces the amount of time spent reviewing and editing videos that are released to the public. The ability to share digital evidence can be done by a completely secure web link. This allows our evidence tech to e-mail a link to receive or provide digital evidence. This streamlines our process of accepting digital evidence from outside sources and providing evidence to the DA’s office. The Officer Safety Program (OSP) is the backbone of the Axon system. The OSP provides the warranty on all Axon products, the automated camera activations and periodic replacement of products throughout the 5-year span. The importance of a superior warranty can not be overstated. Having the ability to replace faulty equipment protects our officers and ultimately the Town of Vail. The officer’s faith in this equipment is important. Trusting the equipment will work or be replaced, gives officer’s the confidence to do their job. The warranty covers all of Axon’s products and any installation if needed. The automated camera activations are one of the biggest reasons we chose to go with Axon. Limiting the potential of officers failing to activate their cameras, is a core component of Axon’s system. The automated activations along with a two minute pre-record capture is the strongest protection for officers in the industry. The current BWC system has had its share of issues. When purchased, the system provided all the features Vail PD was looking for and more importantly, all the features available at the time. As 2021 2022 2023 2024 2025 Capital Cost $170808 $101548 $101548 $101548 $101548 Maintenance $8064 per year (included in the price above) Utilities NA Replacement NA 45 November 17, 2020 - Page 120 of 390 Town of Vail the system has aged, the products have been failing at an unacceptable rate. We are far outside the warranty time frame and repairs are costly and take far too long. The company has failed to progress with the competition and product advances have been slow, behind the industry standard and not what Vail PD is looking for. The largest continuing failure has been t he battery life. The company has failed to provide a camera that will last over 8 hours, and most won’t last past 6. When the company was provided this information, they failed to make any significant changes or offer any solutions. They cited the weather in this area as the cause even though two of our neighboring agencies have no issue with Axon cameras battery life. 46 November 17, 2020 - Page 121 of 390 To: Mayor and Town Council From: Public Works and Finance Department and Town Manager’s Office Date: November 3, 2020 Subject: Proposal for Construction Dates for the Donovan Pavilion Remodel and Addition I.PUROPOSE The purpose of the memo is to present a request that the remodel and addition to the Donovan Pavilion begin in November 2020 vs. waiting until spring of 2021. II.BACKGROUND Donovan Pavilion opened to the public in 2003 and has seen continued use over the years for both community functions and private events. It has been a very popular and successful venue for weddings in recent years. There have been discussions in recent years to plan for some mechanical upgrades and since the facility has been seventeen years in use, staff has deemed this capital maintenance should occur sooner than later. III.DISCUSSION Town Staff in conjunction with the Donovan Pavilion Management group have identified several goals to accomplish with the remodel and addition of square footage at the Donovan Pavilion. They are as follows. •Enlarge the kitchen area to allow more preparation room for the caterers. •Replace the existing east air handler with a new system that will be a much quieter unit. •Enlarge the storage room to allow access to the tables and chairs without having to remove all the contents. •Provide an appropriate office space that moves the current office (in the closet space) as part of the additional square footage that will also serve as a “bride’s room” that is desperately needed as part of the wedding use that is so popular. / TAB and Associates Architecture was hired to complete the design of an approximately 700 square foot addition. The plans are complete and ready to be submitted for a building permit (see attached). ULFBUILT was contacted to provide pricing for the project, which is also attached. There have been substantial impacts to the utilization of the venue because of the public health crisis and restrictions. Currently the last booking at the pavilion is in November with nothing else booked until March 2021; bookings into April and summer months are beginning to be very positive. Staff suggests that there is a window available from November 2020 to March 2021 in which this project could be completed. The Management 47 November 17, 2020 - Page 122 of 390 Town of Vail Company would support such timing on the construction if it were supported by council as well. It would seem an almost opportune time to close the facility in November while business is nonexistent and complete the remodel by spring to be ready for the 2021 season. Total project Budget: $850,000 2020 Budget: $125,000 2020 YTD Expenses (design): $37,000 2020 Remaining Budget: $88,000 2021 Budget $725,000 IV.ACTION REQUESTED OF COUNCIL Authorize the Town Manager to enter into an agreement with ULFBUILT in a form approved by the Town Attorney with ULFBuilt in the amount of, and not to exceed, TBD. 48 November 17, 2020 - Page 123 of 390 OTHER FUNDS November 17, 2020 - Page 124 of 390 Proposed 2019 2020 2020 2020 2021 Actual Budget Amended Forecast Budget Revenue Business Licenses 341,149$ 325,000$ 325,000$ 335,000$ 335,000$ Transfer in from General Fund 2,542,788 2,866,211 2,156,846 1,723,550 1,475,184 Earnings on Investments 1,392 3,000 3,000 3,000 2,000 Total Revenue 2,885,329 3,194,211 2,484,846 2,061,550 1,812,184 Expenditures Commission on Special Events (CSE) 894,272 893,648 625,554 550,000 625,554 Education & Enrichment 136,550 154,530 154,530 153,000 154,530 Signature Events: Bravo!289,661 296,934 296,934 115,000 210,355 Vail Jazz Festival 74,718 76,400 76,400 75,000 75,000 Vail Valley Foundation - Mountain Games - 140,000 140,000 15,000 98,000 Vail Valley Foundation - Hot Summer Nights 27,500 28,050 28,050 - Vail Valley Foundation - GRFA - - - 57,050 52,500 Vail Valley Foundation - Dance Festival 53,562 54,633 54,633 7,500 38,245 Burton US Open 490,000 490,000 490,000 490,000 - Fireworks 52,015 52,015 52,015 36,000 36,000 Destination Events: Snow Days 300,000 300,000 300,000 - - Spring Back to Vail 300,000 550,000 300,000 - - Town Produced Events: Magic of Lights - - 250,000 250,000 50,000 Revely Vail 101,400 155,000 145,000 145,000 145,000 Vail Holidays Funding 15,000 - 25,000 25,000 25,000 Ambient Event Funding: Ford Park Entertainment - - 100,000 100,000 - Music in the Villages - - 40,000 40,000 300,000 30% reduction across all signature events:- - (596,271) - - Collection Fee - General Fund 17,057 16,250 16,250 16,750 16,750 Total Expenditures 2,801,735 3,207,461 2,498,096 2,075,300 1,826,934 Revenue Over (Under) Expenditures 83,594 (13,250) (13,250) (13,750) (14,750) Beginning Fund Balance 303,243 274,288 386,837 386,837 373,087 Ending Fund Balance 386,837$ 261,038$ 373,587$ 373,087$ 358,337$ TOWN OF VAIL 2021 PROPOSED BUDGET SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE VAIL MARKETING & SPECIAL EVENTS FUND 49 November 17, 2020 - Page 125 of 390 Proposed 2019 2020 2020 2021 Actual Budget Amended Budget Revenue Town of Vail Interagency Charge 3,352,594$ 3,535,384$ 3,265,292$ 3,650,378$ Insurance Reimbursements & Other 54,389 10,000 10,000 10,000 Earnings on Investments 46,230 7,900 7,900 7,900 Equipment Sales and Trade-ins 100,466 154,563 154,563 241,730 Total Revenue 3,553,679 3,707,847 3,437,755 3,910,008 Expenditures Salaries & Benefits 1,129,031 1,168,085 1,132,184 1,117,586 Operating, Maintenance & Contracts 1,426,216 1,624,769 1,445,242 1,543,674 Capital Outlay 783,193 1,002,765 1,250,357 1,253,000 Total Expenditures 3,338,440 3,795,619 3,827,783 3,914,260 Revenue Over (Under) Expenditures 215,239 (87,772) (390,028) (4,252) Transfer In from General Fund 4,867 - - - Beginning Fund Balance 1,956,419 1,782,613 2,176,524 1,786,496 Ending Fund Balance 2,176,524$ 1,694,841$ 1,786,496$ 1,782,244$ TOWN OF VAIL 2021 PROPOSED BUDGET SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE HEAVY EQUIPMENT FUND 50 November 17, 2020 - Page 126 of 390 2020 Proposed 2019 2020 Amended 2020 2021 Actual Budget Budget Forecast Budget Revenue Town of Vail Interagency Charge - Premiums 4,400,000$ 4,670,000$ 4,670,000$ 4,330,000$ 4,600,000$ Employee Contributions 882,844 809,500 840,000 887,460 897,000 Premium Holiday - - (73,960) - Insurer Proceeds - 20,000 20,000 20,000 20,000 Earnings on Investments 93,295 30,000 30,000 45,000 35,000 Total Revenue 5,376,139 5,529,500 5,560,000 5,208,500 5,552,000 Expenditures Health Inusrance Premiums 1,130,292 1,152,909 1,321,909 1,338,876 1,470,142 HC Reform Fee 20,500 20,500 20,500 20,500 20,500 Claims Paid 3,567,754 4,408,760 4,408,760 3,634,497 4,557,453 Professional Fees 23,149 20,000 20,000 22,300 22,828 Total Expenditures 4,741,694 5,602,169 5,771,169 5,016,173 6,070,923 Revenue Over (Under) Expenditures 634,445 (72,669) (211,169) 192,327 (518,923) Beginning Fund Balance 3,346,480 3,093,348 3,980,924 3,980,924 4,173,251 Ending Fund Balance 3,980,924$ 3,020,679$ 3,769,755$ 4,173,251$ 3,654,328$ TOWN OF VAIL 2021 PROPOSED BUDGET SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE HEALTH INSURANCE FUND 51 November 17, 2020 - Page 127 of 390 Proposed 2019 2020 2020 2021 Actual Budget Amended Budget Revenue E911 Board Revenue 816,452$ 845,030$ 845,030$ 874,606$ Interagency Charges 1,342,632 1,329,952 1,329,952 1,224,336 Other State Revenues - - 27,725 - Town of Vail Interagency Charge 669,590 661,194 661,194 616,306 Earnings on Investments 32,266 10,000 10,000 5,000 Total Revenue 2,860,941 2,846,176 2,873,901 2,720,248 Expenditures Salaries & Benefits 2,070,611 2,248,023 2,209,787 2,291,795 Operating, Maintenance & Contracts 450,156 497,003 517,055 535,091 Capital Outlay - - 539,948 - Total Expenditures 2,520,767 2,745,026 3,266,790 2,826,886 Revenue Over (Under) Expenditures 340,174 101,150 (392,889) (106,638) Beginning Fund Balance 1,433,027 1,345,121 1,788,950 1,396,061 Ending Fund Balance 1,788,950$ 1,446,271$ 1,396,061$ 1,289,423$ TOWN OF VAIL 2021 PROPOSED BUDGET SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE DISPATCH SERVICES FUND 52 November 17, 2020 - Page 128 of 390 2020 2021 2019 2020 Amended Proposed Actual Budget Budget Budget Revenue Rental Income 1,593,491 1,595,250 1,536,828 1,682,823 Other Income 25,398 19,034 19,034 21,955 Total Revenue 1,618,889 1,614,284 1,555,862 1,704,778 Expenditures Operating, Maintenance & Contracts 490,895 529,740 529,740 485,745 Capital Outlay 14,002 321,192 797,423 25,000 Total Expenditures 504,897 850,932 1,327,163 510,745 Operating Income 1,113,992 763,352 228,699 1,194,033 Non-operating Revenues (Expenses) Interest on Investments 19,790 12,000 12,000 2,000 Loan Principal Repayment to Capital Projects Fund (372,704) (378,294) (378,294) (383,969) Loan Principal Repayment to Capital Projects Fund - - - (1,900,000) Interest Payment to Capital Projects Fund (116,638) (110,969) (110,969) (79,118) (469,552) (477,263) (477,263) (2,361,087) Revenue Over (Under) Expenditures 644,440 286,089 (248,564) (1,167,054) Beginning Fund Balance 1,424,254 1,530,975 2,068,694 1,820,130 Ending Fund Balance 2,068,694$ 1,817,064$ 1,820,130$ 653,076$ TOWN OF VAIL 2021 PROPOSED BUDGET SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE TIMBER RIDGE FUND 53 November 17, 2020 - Page 129 of 390 Ordinance No. 17, Series of 2020 ORDINANCE NO. 17 SERIES OF 2020 ANNUAL APPROPRIATION ORDINANCE: ADOPTING A BUDGET AND FINANCIAL PLAN AND MAKING APPROPRIATIONS TO PAY THE COSTS, EXPENSES, AND LIABILITIES OF THE TOWN OF VAIL, COLORADO, FOR ITS FISCAL YEAR JANUARY 1, 2021 THROUGH DECEMBER 31, 2021 WHEREAS, in accordance with Article IX of the Charter of the Town of Vail, Colorado, the Town Manager prepared and submitted to the Town Council a proposed long-range capital program for the Town and a proposed budget and financial plan for all Town funds and activities for the fiscal year; and WHEREAS, it is necessary for the Town Council to adopt a budget and financial plan for the 2021 fiscal year, to make appropriations for the amounts specified in the budget; and NOW, THEREFORE, be it ordained by the Town Council of the Town of Vail, Colorado, that: 1. The procedures prescribed in Article IX of the Charter of the Town of Vail, Colorado, for the enactment hereof, have been fulfilled. 2. Pursuant to Article IX of the Charter, the Town Council hereby makes the following annual appropriations for the Town of Vail, Colorado, for its fiscal year beginning on the first day of January, 2021, and ending on the 31st day of December, 2021: FUND AMOUNT General Fund $42,224,023 Capital Projects Fund 43,016,608 Real Estate Transfer Tax Fund 9,879,064 Housing Fund 2,500,000 Vail Marketing Fund 1,826,934 Heavy Equipment Fund 3,914,260 Debt Service Fund 1,200,000 Dispatch Services Fund 2,826,886 Health Insurance Fund 6,070,923 Timber Ridge Enterprise Fund 2,873,832 Total 116,332,530 Less Interfund Transfers (16,868,770) Net Expenditure Budget 99,463,760 November 17, 2020 - Page 130 of 390 Ordinance No. 17, Series of 2020 3.The Town Council hereby adopts the full and complete Budget and Financial Plan for the 2021 fiscal year for the Town of Vail, Colorado, which are incorporated by reference herein and made part hereof, and copies of said public records shall be made available to the public in the Municipal Building of the Town. This Ordinance shall take effect five (5) days after publication following the final passage hereof. 4.If any part, section, subsection, sentence, clause or phrase of this ordinance is for any reason held to be invalid, such decision shall not affect the validity of the remaining portions of this ordinance; and the Town Council hereby declares it would have passed this ordinance, and each part, section, subsection, sentence, clause or phrase thereof, regardless of the fact that any one or more parts, sections, subsections, sentences, clauses or phrases be declared invalid. 5.The Town Council hereby finds, determines, and declares that this ordinance is necessary and proper for the health, safety, and welfare of the Town of Vail and the inhabitants thereof. 6.The repeal or the repeal and reenactment of any provision of the Municipal Code of the Town of Vail as provided in this ordinance shall not affect any right which has accrued, any duty imposed, any violation that occurred prior to the effective date hereof, any prosecution commenced, nor any other action or proceedings as commenced under or by virtue of the provision repealed or repealed and reenacted. The repeal of any provision hereby shall not revive any provision or any ordinance previously repealed or superseded unless expressly stated herein. 7.All bylaws, orders, resolutions, and ordinances, or parts thereof, inconsistent herewith are repealed to the extent only of such inconsistency. This repealer shall not be construed to revise any bylaw, order, resolution, or ordinance, or part thereof, theretofore repealed. INTRODUCED, READ ON FIRST READING, APPROVED AND ORDERED PUBLISHED ONCE IN FULL, this 17th day of November, 2020. A public hearing shall be held hereon on the 1st day of December, 2020, at 6:00 pm at the regular meeting of the Town Council of the Town of Vail, Colorado, in the Municipal Building of the Town. ______________________________ Dave Chapin, Mayor ATTEST: __________________________ Scott Robson, Town Manager November 17, 2020 - Page 131 of 390 2021 Annual Contribution: Bravo! Vail Beth Pantzer Town of Vail 2021 Annual Council Contribution Request CONTRIBUTION POLICY All contribution requests received by the Town of Vail will be processed in the following manner: A. All requests must be submitted electronically. Incomplete applications and supplemental information will not be accepted. THE TOWN COUNCIL WILL ONLY BE GIVEN YOUR COMPLETED APPLICATION FORMS. NO SUPPLEMENTAL INFORMATION WILL BE GIVEN TO THE TOWN COUNCIL. B. All applications for annual funding shall be completed and submitted by September 30th by 5:00 P.M. C. The Town Council will evaluate the various proposals based on their direct benefit to the entire community of Vail, fulfillment of the Town’s mission, and how this contribution will affect our resort community’s future health. The Town Council’s mission statement reads: In order to be the premier international mountain resort community, we’re committed to growing a vibrant, diverse economy and community, providing our citizens and guests with exceptional services and an abundance of recreational, cultural and educational opportunities. DISCLOSURE TO ALL APPLICANTS: 1. No money will be disbursed until March 1st, 2021. 2. Because of uncertainty of revenue estimates, please note the following possibilities: a) Contribution funding may be reduced based on 2021 revenues. b) The Town of Vail may choose to disburse funding in quarterly installments throughout 2021. Special event funding will follow the CSE’s guideline of payment in thirds pending completion of CSE and Town of Vail permitting requirements. 3. Notification of awards will be sent after the Council approves the final budget in December. GENERAL INSTRUCTIONS: All applications must be submitted by September 30th by 5:00 P.M. Any application received after that date will not be considered. Please complete all fields in this application. No hard copies are accepted. Email contact bpantzer@bravovail.org What is the name of your organization? Bravo! Vail What category of funding are you applying for? (See definitions at www.vailgov.com/departments/finance/grant- process) Signature Events Type of Funding Requested Cash and In-kind Amount of Cash Contribution Requested $325,500 In-Kind Contribution Requested 10 days at Donovan Pavilion; Use of town parks for 4 dates What is the name of your event? Bravo! Vail Music Festival 2021 Season Is this a new event or program? No How much funding did you receive from the Town of Vail for 2020? (Please include total funding you received from the CSE and Town Council) $115,000 November 17, 2020 - Page 132 of 390 Proposed Event/Program Start Date 06/24/2021 Proposed Event/Program End Date 08/05/2021 Name of person completing the application Beth Pantzer Title of person completing the application Database Manager Provide name of person or entity to whom the funding check will be cut. Bravo! Vail Mailing Address Street 2271 N Frontage Rd W Ste C City Vail State Colorado Zip Code 81657 Telephone number 970-827-4307 Email address bpantzer@bravovail.org Event/program and/or organization website bravovail.org Number of years organization has been in business 33 Organization's Mission Statement Bravo! Vail enriches people's lives through the power of music by: Producing the finest performances by the greatest artists; Fostering music education; Promoting a lifelong appreciation of the arts. Organization's Tax Status Non-Profit (501C-3) If applicable, please attach current State Department of Revenue Certificate with this application. EVENT/PROGRAM DESCRIPTION Is this a new or existing event/program in Vail? Existing How many years has the event or program been produced in Vail? 33 November 17, 2020 - Page 133 of 390 How does your request support item 1C of the Contribution Policy (See above) Bravo! Vail has been a staple of the Vail community and an arts leader for more than 30 years. The Festival annually contributes social, financial and cultural benefits that continue to be enhanced and are vital to a vibrant community. Bravo! Vail's request for Town of Vail funding aligns with the Town's mission to maintain its status as a premier international mountain resort community. Each summer, the Festival is a major contributor to Vail's diverse economy. The Festival's direct economic impact in the Town of Vail is significant - $12.8 million in 2019 and approximately $490,000 generated in tax revenue. The industries most greatly impacted were lodging and hotels at $4.9 million and food and beverage at $4.7 million. Even with a reimagined season in 2020, with significant reductions to the offerings Bravo! Vail was able to provide due to the COVID-19 pandemic, Bravo! Vail generated a direct economic impact in the Town of Vail of $105,000. Bravo! Vail also prides itself in providing exceptional services to its customers and musicians and through its venues and program offerings. The Festival annually sees a Net Promoter Score (NPS) averaging 85 percent; however, in the midst of a global pandemic, Bravo! Vail's 2020 season received an NPS of 91 percent. With the health and safety of our community as its top priority, we are very proud that our guests felt safe, comfortable, and satisfied. Furthermore, Bravo! Vail continues to build upon its history of excellence and garnering international recognition with its lineup of world class orchestras and renowned soloists. Stages across Vail have been graced by musicians and conductors of the highest artistic quality and international status. The Festival continues to reach new and broader audiences (in 2019, one in five attendees had never attended before and in 2020, live streamed performances were viewed across 49 states and 26 countries) and engage in securing exciting international artists for their debut each summer. Bravo! Vail enriches the cultural life of Vail's summer season and promotes Vail as a prominent summer tourist destination. With an average of a third of audience members representing attendees from outside Colorado, the opportunity to cultivate these visitors into annual visitors (both during the summer and winter months), second-home owners, or year-round residents is ample. Bravo! Vail also plays an important role in building a strong foundation to ensure the future economic health of the Vail community. Annually, more than 95 percent of audience members state that they are likely to return to the Festival and recommend Bravo! Vail to a friend (word of mouth is the second highest channel for first-time attendees to hear about Bravo! Vail), setting the stage for future tourism. Finally, Bravo! Vail is committed to sustainable efforts to ensure the environmental health of the community for future generations to enjoy. Electronic distribution of materials and communications continue to increase. Bravo! Vail's internal "Green Team" continues to encourage sustainability efforts, even in a remote setting, and work with Ford Amphitheater management on recycling and composting efforts is ongoing. Venues are easily accessible by public transportation, walking, or biking, which are promoted as transportation alternatives to patrons. Please describe the location(s) of the event or program in previous years. For the past 33 years, Vail's Gerald R. Ford Amphitheater has served as Bravo! Vail's main stage and home to its resident orchestras, welcoming the National Repertory Orchestra, the Colorado Springs Philharmonic Orchestra, the Rochester Philharmonic, the Detroit Symphony Orchestra, London's Academy of St Martin in the Fields and Chamber Orchestra Vienna - Berlin, as well as acclaimed soloists such as Joshua Bell, Yo-Yo Ma, Bramwell Tovey, Nicholas Angelich, Seong-Jin Cho, Augustin Hadelich, Anne-Sophie Mutter, and many more to the stage. In addition, the Festival has utilized Donovan Pavilion since 2021 for intimate chamber performances. November 17, 2020 - Page 134 of 390 Please provide a detailed description of the event/program and its activities. Each year, Bravo! Vail touches the lives of thousands of people, both residents and seasonal visitors who come to the area specifically to hear beautiful music in the majestic Rocky Mountains. As one of the world's premier music festivals, Bravo! Vail presents four of the world's greatest orchestral ensembles, an abundance of chamber music, and Education and Engagement Programs throughout its six-week summer season. In 2021, Bravo! Vail will welcome the return of its three core resident orchestras: the Dallas Symphony Orchestra, The Philadelphia Orchestra, and the New York Philharmonic. In addition, opening the season in the Festival's rotating international slot will be London's Academy of St Martin in the Fields, returning after a two-year hiatus, with superstar violinist Joshua Bell performing on all three of its concerts. In addition, Bravo! Vail produces its Chamber Music Series, offering both well-loved and brand-new chamber music with acclaimed artists, and Classically Uncorked, featuring the past, present and future of chamber music from around the world in the delightfully intimate setting of Donovan Pavilion. The 2021 Festival will also debut the Bravo! Vail Symphonic Commissioning Project as part of Bravo! Vail's commitment to nurturing the creation of new music by today's most innovative composers. Bravo! Vail's 2021 season will feature something for every music lover, from the youngest audience member to the young at heart, with world-class performances, easily accessible programs, and interactive musical experiences. Do you plan to use Vail Recreation District Facilities? No If any of the event/program takes place outside of the Town of Vail, please explain where the event will take place and why. None of the requested programs take place outside of the Town of Vail. However, aspects of the Festival are presented in Avon, Gypsum, Eagle and Edwards in order to impact the entire local community of the Vail Valley as much as possible and bring music directly to the community. These programs allow Bravo! Vail to share the beauty of classical music with audiences who could not otherwise experience the Festival. ENVIRONMENTAL PRACTICES Which of these environmental practices will you commit to executing at your event/program? Use of recyclable materials - banners, paper, etc., Remind guests to bring re-usable bags and water bottles, Encourage use of bicycles, buses, shuttles, carpools, walking or public transit to event, Enforce no idling policy for staff and guests, Recycling required in all areas of event, Use eco-friendly serving utensils (compostable or recyclable), Ban styrofoam, not allowed within town limits, Compost food waste, Provide water bottle filling stations Please describe your commitment to environmental sustainability and detail measures that will be taken during your event to ensure minimal environmental impact and sustainable best practices. Bravo is committed to sustaining its local community – not only through music, but also through responsible environmental practices. For its events, Bravo! Vail promotes public transportation options to ticket buyers, uses recyclable materials, and coordinates with venue management and concessions/caterers to encourage recycling and the use of reusable resources. Guests are encouraged to bring reusable water bottles to fill in the amphitheater, practice sustainable efforts, and reduce waste. EVENT/PROGRAM INFORMATION Number of participants (athletes, artists, exhibitors, etc.) anticipated 500 Number of volunteers needed 100 Number of event/program staff 40 Estimate of total number of spectators/attendees anticipated 50,000 Estimate the number of destination guests from within Colorado, with a focus on the Front Range that your event/program will bring to Vail 13,000 November 17, 2020 - Page 135 of 390 Estimate the number of destination guests from outside Colorado your event/program will bring to Vail 17,000 Estimate the number of international guests your event/program will bring to Vail 500 How will your event/program increase sales tax in Vail? As an annual six-week cultural attraction within Vail, Bravo! Vail draws guests and musicians from around the world who provide substantial direct benefit through spending and generating tax revenue for the town. The nature of Bravo! Vail's festival leads to longer guest stays in the town, thereby increasing economic impact. Audience members and musicians (who are on average accompanied by 2.1 guests) spend on dining, groceries, lodging (with guests' average trip length of 3.7 nights), parking, shopping and other activities. Not only do overnight guest contribute a significant amount of direct benefit, but day guests do so as well, with around 67 percent of attendees dining out the evening they attended Bravo! Vail. Brand Fit: How will your event or program support the mission and vision of the Vail Town Council? As stewards of exceptional orchestral and chamber music, Bravo! Vail supports the mission and vision of the Vail Town Council by providing a multitude of cultural opportunities of the highest quality and standard to residents and visitors, creating a vibrant arts community within the Town of Vail, offering an abundance of performances by internationally acclaimed ensembles, and presenting world renowned soloists and musicians. Bravo! Vail's organizational values of advancing excellence, embracing collaboration, sharing artistic passion, and acting with integrity and respect perfectly align with the Town of Vail's mission and vision. Each summer, Bravo! Vail's 27 orchestral and chamber performances support a diverse economy by bringing a mix of guests into the town, from locals, to musicians, to Front Range visitors, and to out-of-state guests, all of whom contribute to the Festival's economic impact. Finally, Bravo! Vail strives to provide the most exceptional services to attendees and musicians, hosting its concerts in Vail's finest venues, focusing on producing events of only the highest artistic excellence, and improving services based on attendee feedback. Brand Fit: How will your event or program support the Vail brand identity? Bravo! Vail supports the Vail brand identity by providing once in a lifetime experiences, providing access to artists of international renown, and increasing the town's prominence as a summer destination for cultural visitors. Bravo! Vail is the only Festival in North America to host four world class orchestras in a single season, presenting internationally prominent ensembles, soloists, and chamber musicians from around the world, and offering the opportunity to experience the world's best in the unique atmosphere of the Gerald R. Ford Amphitheater and Donovan Pavilion for performances. The Festival has garnered international recognition as "one of the world's premier music festivals" (Opera Wire) and has been featured in publications such as The New York Times, Opera Now, BBC Music Magazine, Gramophone, Denver Post, Broadway World, and more. In 2020, Bravo! Vail's reimagined season was announced and listed in and on The Strad, BBC Music Magazine, Denver Post, Musical America, Broadway World, Colorado Public Radio and more. Live streams were promoted on the Violin Channel, BBC Music, Stream Calendar Live and Performing Arts Live. In addition, Bravo! Vail's mobile stage, the Music Box, was featured on KWGN Denver. Bravo! Vail is a cultural leader in the community and seeks to create unique and diverse experiences of a wide variety for visitors and locals, enrich the cultural life of Vail, and increase the Town of Vail's prominence as a summer destination for cultural tourism. Finally, Bravo! Vail has proven to be an economic driver in Vail, bringing a healthy mix of visitors to the town. These visitors represent a highly sought-after demographic and bring revenue to the town in the form of shopping, dining, lodging and recreation. November 17, 2020 - Page 136 of 390 Community Enrichment: How will your event/program attract target markets of both visitors and community members? Bravo! Vail will target markets of visitors, second-home owners, and community members through a multifaceted marketing campaign that includes local, regional and international efforts. Bravo! Vail seeks to optimize its visitor mix and draw a diverse audience by driving cultural tourism, presenting varied offerings, presenting innovative programming that target families and young audiences, and offering low priced lawn tickets and season passes that create an entry point to orchestral music. The Festival's marketing plan includes targeted e-mail blasts, Front Range marketing such as billboards, radio and television advertisements, and press coverage ranging from the Vail Daily to Denver Post to international publications such as Gramophone. In addition, the Festival has invested in and increased its social media presences with Instagram takeovers, Facebook Live videos, YouTube channel and targeted social media advertisements. Live streams, first offered in 2020, will allow Bravo! Vail to reach potential tourist audiences around the world. Data-driven digital advertising and behavioral retargeting remain key components of Bravo! Vail's marketing strategy. Bravo! Vail also has a concierge program that encourages concierges to purchase tickets for guests. Each property is provided a packet of information prior to the season and visits are conducted approximately eight times throughout the summer to provide an update on events. Bravo! Vail also works with these partners during the summer to provide collateral such as rack cards during the winter months, encouraging winter guests to return for the summer. Bravo! Vail is also committed to accessibility and maintains affordable ticket prices for lawn tickets and season passes to encourage local community members to attend concerts. Finally, the Festival will launch a three-year audience research, development, and acquisition program in 2021, with the goal of attracting new, younger and more diverse guests to Bravo! Vail in the years to come. Growth Potential: How will the event/program deliver fresh content? (Fresh content means new programming, entertainers, adding additional days and activities.) Bravo! Vail's strategic plan directs the organization on the implementation and assessment of programs to ensure a healthy infrastructure that supports sustainability, relevance, growth and excellence and assists the Festival in making programmatic decisions that are aspiring to exceptional musical experiences and innovation. The plan outlines four pillars of Anne-Marie McDermott's Artistic Vision, including a commitment to an international chamber orchestra and the Bravo! Vail Symphonic Commissioning Project. Each summer, Bravo! Vail also brings diverse and different musicians, repertoire and artistic insight to its programs to keep them fresh. In 2021, the Festival will welcome the return of London's Academy of St Martin in the Fields following a two-year hiatus. Programming will range from the classical masterpieces, to modern composition, and premieres of commissioned works. In addition, ancillary events aimed to enhance the overall experience will be introduced. As part of the New Works Project, the Symphonic Commissioning Project will introduce audiences to the vibrant world of living composers and to new, commissioned symphonic compositions. Variety in programming is important to Bravo! Vail, and each year new pops programs in addition to classical offerings are presented. These have included "Cirque de la Symphonie," the ever-popular orchestral film night, "Women Rock," and many more to come. Finally, Bravo! Vail's live streams will provide another avenue for audiences to participate and experience the Festival. Growth Potential: How will the event/program promote an atmosphere of vitality, fun and celebration? The social component of Bravo! Vail is one of the things attendees love about their concert experience. Social events are a major part of the season, and friends old and new gather at concerts, on the lawn, and at restaurants in town afterwards. The celebratory spirit is integral to the musical experience of Bravo! Vail concerts as well. Each orchestra's concerts are performed at the Gerald R. Ford Amphitheater, combining sensational music with the natural beauty of the Rocky Mountains and creating musical adventures like no other. Audiences experience a voyage of transcendence and discovery throughout the season and experience everything from the classics, to the contemporary, to the fun and exciting which evokes the vivid energy of youth through the power of music. Marketing Strength: What is the potential for the event/program to leverage media exposure and attract sponsorship support? As one of the core goals of Bravo! Vail's strategic plan, Front Range marketing is a key component in attracting sponsorships and media exposure. Through strategic marketing, the Festival see opportunities to simultaneously develop valuable corporate partnerships and sponsorships. With many national businesses located in the Front Range, these partnerships could lead to a broader appeal and reach. Raising brand awareness through media exposure may lead to the development of new partnerships with local, regional and national businesses. Furthermore, as Bravo! Vail's marketing reach is extended through media exposure such as The Strad, BBC Music, Opera Now, Denver Post, Violin Channel, Broadway World, The New York Times and many more, and new projects garner national arts media attention, numerous opportunities to leverage this coverage for new sponsorships present themselves. November 17, 2020 - Page 137 of 390 Potential: How will the event or program enhance Leadership Skills: locally, nationally and internationally? Professional development is an important component of the Bravo! Vail Festival. Each summer, Bravo! Vail welcomes two Chamber Musicians-in-Residence ensembles and two Piano Fellows. The Chamber Musicians-in-Residence Program showcases outstanding chamber ensembles in the early stages of major professional careers. These musicians benefit immeasurably by performing, teaching, and learning throughout the Vail community, in concert and collaboration with Artistic Director Anne-Marie McDermott and other renowned Festival musicians. The Piano Fellow are personally selected by McDermott to spend an immersive two weeks at Bravo! Vail, performing throughout Vail in varied programs for diverse audiences with esteemed Festival musicians. These young musicians from across the United States and world gain invaluable hands on training and performance skills. In addition, Bravo! Vail's Internship Program welcomes students from around the country poised to begin careers in arts administration and non-profit management. These interns develop skills in development, marketing, education program management, sound engineering and operations. In addition, they interact with arts professionals from the orchestras in enhancement activities and have opportunities to explore all areas of a non-profit. They are a vital part of the success of the Festival and many go onto prestigious jobs throughout the world of arts administration. Community Enrichment: What is the lasting community involvement opportunity and/or lasting community benefit of the event or program? Bravo! Vail's lasting community benefit is providing exceptional programs that no other local organization offers, filling the summer with the sound of world-class orchestras, chamber ensembles and soloists, and highlighting the uniqueness of summer in Vail which is primarily known for its winter activities. Not exclusively serving one population, the Festival provides an outlet for all peoples of all ages, ethnicities, and socio-economic backgrounds to interact and experience live music. Reaching the entire community (permanent, transient, and tourist), Bravo! Vail provides cultural experiences like no other and develops a life-long appreciation for the arts. Bravo! Vail encourages the community to contribute to dialogue that ensures the Festival is meeting the needs and desires of audiences while fulfilling its mission, thus having a lasting impact on the organization, Festival, and community. How will the event or program leverage media and attract donor and sponsorship support? Bravo! Vail has engaged public relations firm 8VA Music Consultancy since 2019 to increase its media coverage regionally, nationally and internationally. This media coverage is utilized to show prospective donors and corporate sponsors the Festival's reach and impact. As the Festival diversifies its programming, audiences and brand awareness, media coverage helps Bravo! Vail tell its story to a broader audience and potential donors. Strategic partnerships with media partners such as Colorado Public Radio reach potential funding markets directly by showing the product that Bravo! Vail offers. Finally, in 2019, a billboard in Times Square showcasing Anne-Marie McDermott and the renewal of her contract was picked up by 140 outlets with a potential reach of 49 million. EVENT ECONOMIC IMPACT Potential benefits to the Town of Vail - Estimate number of room nights for your event or program. 9,000 Potential benefits to the Town of Vail - Potential benefits to the Town of Vail - Estimate increased spending generated by your event or program. $12,000,000 Example: Increased spend by attendees in restaurants, shops, lodging or activities. Potential benefits to the Town of Vail - What estimated return on investment (ROI) in dollars should the Town of Vail expect? $6,900,000 ROI in this case refers to for each dollar the event/program is funded, how many dollars will be received by the Town of Vail from event impact.) Example: Estimated ROI - Formula: # of attendees x total average spending = $ (2000 attendees) x ($240 daily spend ) = $480,000 November 17, 2020 - Page 138 of 390 Explanation of how you will direct prospective attendees to book lodging within the Town of Vail and a description of how you will track the number of lodging nights generated. REMINDER: Per the CSE funding agreement, the event producer is REQUIRED to direct attendees to book in Town of Vail hotels and lodges. Bravo! Vail directs prospective attendees to book lodging within the Town of Vail through its website which features its lodging partners on its current partners section, as well as under a "Plan Your Visit" section. Hotel partners are also featured in email blasts which are sent up to 20,000 subscribers. The number of lodging nights generated is calculated based on audience surveys. Lodging is calculated for audience members who indicate Bravo! Vail is a primary reason for their trip and averages trip length, as well as for musician nights. BUDGET Using the provided budget template, provide a detailed estimated event/program budget, including anticipated revenues and expenses. Are your books audited? Yes Describe how you will use the funds requested? Orchestral Underwriting: Bravo! Vail is one of the world’s premier music festivals, touching the lives of thousands of people and enthralling audiences new and old with its four top-tier resident orchestras. In 2021, the Festival will again welcome the Dallas Symphony Orchestra, The Philadelphia Orchestra, and the New York Philharmonic. Furthermore, Academy of St Martin in the Fields will make its return, opening the Festival in its international rotating slot. Following a two-year absence, Bravo! Vail will welcome back London's Academy of St Martin in the Fields to open the 2021 Season. Violinist and leader Joshua Bell will once again grace the stage with the ensemble to kick off the season with extraordinary sound. The Academy of St Martin in the Fields returns to the Festival after a successful three-year residency from 2016 to 2018. Tentative programming for the Academy of St Martin in the Fields includes Tchaikovsky's Violin Concerto in a special rendition for chamber orchestra, a piano concerto featuring Anne-Marie McDermott, and music by Bizet, Bernstein and others. In 2021, the Dallas Symphony Orchestra will be led by its new Music Director, Fabio Luis (previously Principal Conductor of the Metropolitan Opera and Principal Conductor of the Danish National Symphony Orchestra), in his Vail debut. Repertoire under consideration includes works by Jessie Montgomery, Beethoven, Mozart, Tchaikovsky, and Franz Schmidt. Luisi will be joined by principal pops conductor Jeff Tyzik, who will lead the orchestra in two pops performances, featuring music from the movies and the theatrical production Revolution: The Music of the Beatles, A Symphonic Production, as well as the annual July 4 Patriotic concert. Soloists may include principal harpist Emily Levin performing Alberto Ginastera’s Harp Concerto and violinist James Ehnes. The Philadelphia Orchestra’s residency will feature music director Yannick Nézet-Séguin in collaboration with prominent guest soloists such as pianists Yefim Bronfman and Daniil Trifonov, violinist Augustin Hadelich and saxophonist Branford Marsalis. Composers under consideration include Vivian Fung, Missy Mazzoli, Schubert, Copland, Wagner, Dvořák, Alexander Glazunov, and Heitor Villa-Lobos. The New York Philharmonic, under the leadership of music dire83500+ctor Jaap van Zweden and the ever-popular Bramwell Tovey, will be highlighted by a special thematic focus on the music of Mendelssohn. Ancillary events to include scholarly talks and outdoor activities that explore the influence of nature on the composer will enhance the overall experience and create an in- depth understanding of Mendelssohn and his music. Under consideration to join the orchestra are pianists Conrad Tao, Sergei Babayan and Beatrice Rana, principal cellist Carter Brey, and violinist Gil Shaham. Preliminary dates for the orchestral residencies are: Academy of St Martin the Fields: June 24-27, 2021 Dallas Symphony Orchestra: June 30-July 5, 2021 The Philadelphia Orchestra: July 9-17, 2021 New York Philharmonic: July 21-28, 2021 Bravo! Vail's orchestral residencies are the fundamental essence of the Festival, integrating the unique style specific to each ensemble, the sounds and histories of a variety of repertoire, and a balance of genres and eras. These performances draw year- round residents, second-home owners and out-of-town visitors to Vail. In order to fulfill its mission of producing the finest November 17, 2020 - Page 139 of 390 performances by the greatest artists and to continue to advance musical excellence, Bravo! Vail requests support from the Town of Vail for the residences of Academy of St Martin in the Fields, The Philadelphia Orchestra, and New York Philharmonic, underwriting costs associated with presenting these incredible world-renowned ensembles which are staples of the Festival. Bravo! Vail requests $83,500 to support Academy of St Martin in the Fields, as well as $96,000 per orchestra for both The Philadelphia Orchestra and New York Philharmonic. Over the course of its first three-year residency, Academy of St Martin in the Fields saw more than 17,000 attendees and numerous sold out or near capacity performances. In 2018, at the conclusion of its residency, Bravo! Vail received immense feedback regarding the inclusion of the ensemble in the future, including: “The absence of their exquisite, masterful performances next season (2019) will be profound” and “This is the only orchestra that I drive from Denver to see each year. I will be so disappointed if they won’t be back.” Based on its previous reception, Bravo! Vail expects to build upon the incredible success of the Academy of St Martin in the Fields' first residency with its triumphant return to the 2021 Festival. The Philadelphia Orchestra and the New York Philharmonic continue increase in popularity, rivaling one another in sold-out concerts, as audiences soak in every note. Bravo! Vail recognizes that these requests represent an increase of past funding by the Town of Vail. Each year, the Festival faces increased payments of 3 percent to each of its orchestra partners as agreed upon in the multi-year agreements. Bravo! Vail is incredibly grateful to the Town of Vail for its continued support and makes these increased requests in funding to keep up with the rising costs of providing exceptional world-class music to the community. New Works Project: The mission of the New Works Project is to nurture the creation of new music by today’s most innovative composers and to present the incredible wealth of venerated music by the leading composers of the 20th and 21st centuries. Bravo! Vail aims to create and cultivate a new relationship for audiences with the vibrant world of living composers. Furthermore, the Festival asserts that it is the responsibility of all arts organizations to foster the creation of new art and music, to contribute to the growing musical canon and to ensure a thriving musical world. In 2021, Bravo! Vail’s New Works Project will introduce the Symphonic Commissioning Project as part of Anne-Marie McDermott’s artistic vision for the Festival. From 2021 to 2025, Bravo! Vail looks to introduce 15 new symphonic compositions with 12 receiving their premiere performances in Vail. All works are intended to be accompanied by the presence of the composer on stage at the amphitheater and elsewhere throughout the Vail community. Composers will be chosen in collaboration with each participating ensemble and each composition will range in length from 8 to 15 minutes. At least three new works by three new composers will be introduced every season. This project seeks to embrace today’s composers and provide an exciting, invigorating and life-long appreciation of music to audiences. Plans for the 2021 Bravo! Vail season include a commission of a new symphonic work for each of its resident symphony orchestras to be premiered. Confirmed composers are Bruce Adolphe for the Dallas Symphony Orchestra, Valerie Coleman for The Philadelphia Orchestra, and Gabriella Smith for The New York Philharmonic. Known to millions of Americans as the Piano Puzzler on American Public Media’s Performance Today, Adolphe has been praised as "one of the most creative, spontaneous, and captivating composers in the Classical scene" by cellist Mike Block. One of the "Top 35 Female Composers in Classical Music," Coleman produces compositions that are "skillfully wrought, buoyant music" (The New York Times). Smith, whose music is described as "high-voltage and wildly imaginative" (Philadelphia Inquirer), has been the recipient of three ASCAP Morton Gould Young Composer Awards and a BMI Student Composer Award. In addition, the Classically Uncorked Series will present numerous pieces by 20th and 21st century composers, exposing audiences to lesser known composers. This series has become increasingly popular and is designed to showcase the past, present and future of chamber music. To continue to be a leading innovator and contribute to the musical canon, Bravo! Vail requests $50,000 in support of this project for 2020. With three new works in 2021, expenses have increased over previous years. Furthermore, this project has received donations from a private donor to supplement funding needed in the past; however, due to recent changes, that funding is no longer available and this project needs support from the Town of Vail in order to fulfill its goal. This project provides major marketing opportunities for Bravo! Vail and by extension the Town of Vail, with past press including listings and features in Musical America, Broadway World, BBC Music Magazine, The New York Times and New Music USA. Bravo! Vail is thankful for the support the Town of Vail has shown this project. Chamber Music Series and Classically Uncorked Series: Bravo! Vail's request of in-kind usage of Donovan Pavilion supports the Festival's Chamber Music Series and Classically Uncorked Series which are presented at the stunning venue. November 17, 2020 - Page 140 of 390 The 2021 Chamber Music Series will prominently feature members of the resident orchestras. Current plans call for members of the Academy of St. Martin in the Fields to collaborate with pianist and Artistic Director Anne-Marie McDermott, members of the Dallas Symphony Orchestra to perform chamber music for winds and piano, and members of the Philadelphia Orchestra to perform the original version of Copland’s Appalachian Spring and Wagner’s Siegfried Idyll. In addition, the Omer String Quartet will give the Vail premiere of a commissioned work from composer Caroline Shaw. Bravo! Vail’s innovative Classically Uncorked Series showcases the past, present, and future of chamber music from around the world. Classically Uncorked features numerous pieces by 20th and 21st century composers whose music has never been performed for Vail audiences, such as Phillip Glass, Steve Reich, John Adams, and many others. In 2021, the series of three cabaret-style evenings will offer an exploration of contemporary music juxtaposed with classics that looks at the diverse and stylistically varied world of music written for solo piano, two pianos, piano four hands and piano plus harpsichord. The duo-piano team of Quattro Mani, Stephen Prutsman, Lisa Moore, Amy Yang, Adam Golka, and Alessio Bax are among the pianists under consideration for this series. Orchestral Welcoming Picnics: Bravo! Vail is exploring the usage of town parks for welcoming picnics for each of its four resident orchestras. Previously held in hotel ballrooms, Bravo! Vail is exploring different options in response to COVID-19 and to keep the events fresh. The Festival requests the use of parks, primarily Ford Park lower bench picnic shelter areas, and in-kind of any fees or reservations if necessary. Please upload event/program/organization budget. 2021 Draft Budget 9.30.20.pdf Who currently funds the event/program? Town of Vail, Berry Charitable Foundation, Private Donors Who currently funds your organization? Town of Vail, Berry Charitable Foundation, ANB Bank, Town of Gypsum, Alpine Bank, National Endowment for the Arts, LIV Sotheby's International Realty, Fidelity Investments, Slifer Smith & Frampton, US Bank, Holy Cross Energy, Wall Street Insurance, FirstBank, Bank of America, First Western Trust, Meiomi Wine, Private Donors What percentage % of the total event budget is being requested to fund? 4 If the event/program is not funded at full request, how will the event change with a lower funding allocation? Bravo! Vail maintains excellent fiscal health, in part due to the invaluable support of the Town of Vail. However, if the Festival is not funded at the full request, Bravo! Vail would prioritize its activities, events and programs to ensure it still offered the highest quality experience and level of artistic excellence audiences have come to know. More "out of the box" programming and events may be eliminated or limited. The Festival may also utilize its endowment to cover necessary costs. Should the Council decide not to support this event/program at all, will it still occur? Yes What dollar amount of the total event/program gross revenue do you expect the event itself to generate? (ticket sales, merchandise, food and alcohol sales, etc.) 1,550,300 Do you intend to host the event or program in Vail beyond 2021? Yes Do you anticipate requesting funding from the CSE for 2021? Yes Audience: Who is your audience? (You may choose more than one.) First time visitors, Returning guests, Primary and Second Homeowners, Local residents Channels: Which of these channels will you utilize to promote your event or program? (You may select more than one.) Print - Local, Print - Regional, Print - National, Editorial, Radio, Television, Online Event Listings, E-newsletters, Web, Media Plan/Public Relations, Facebook, Instagram, Twitter, Posters, Rack Cards, Signage – Banners, etc, Partnerships, Local Vail Businesses, Concierge Visits November 17, 2020 - Page 141 of 390 SPONSORSHIPS & PARTNERSHIPS 1. What is the dollar $ amount of sponsorships and/or partnerships from other sources reflected in the event/program budget? $400,000 1a. What is the dollar $ amount of in-kind services or items provided from sponsors or partners? $1,500,000 2. Please list your confirmed sponsors or partners. Sponsorships and partnerships for 2021 have just begun to be actively pursued. To date, Bravo! Vail has confirmed support from Slifer Smith & Frampton, First Western Trust, Meiomi WIne, Fidelity Investments, LIV Sotheby's International Realty, and several private donors. 3. Please explain the potential for additional sponsorships or partners. Bravo! Vail's corporate partnerships have grown over the past couple of years, with 14 new partnerships in the past three years developed and current sponsors renewing year to year. The Festival has seen increased interest in sponsorships and is working to cultivate prospective partners throughout the year. However, due to the COVID-19 pandemic, funding in 2021 may be limited but Bravo! Vail will work to build relationships for future years. In addition, new private donors are actively prospected to help eliminate the reliance on one particular private donor. ADDITIONAL INFORMATION Are there any other things you'd like to share with Council and staff that are not included in the application? REQUIRED ATTACHMENTS Organization rosters naming all officers, board of directors and respective positions as relevant Bravo! Vail 2021 Board of Trustees.xlsx OPTIONAL ATTACHMENTS List any URLs where additional information can be found, including photos, videos or other content relevant to your application. 2020 Season YouTube playlist: https://www.youtube.com/watch?v=yBZPPf4VQRc&list=PLp_w3EC-KH77HrQjNA5A9MhbBiIi0yiV4 Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding Bravo! Vail Press Report 2020 Season.pdf Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding We encourage questions about the Council application to be sent via email to Carlie Smith - csmith@vailgov.com. Phone calls for further discussion can be scheduled over email as well. --->The "Save Draft" button below allows you to save your application and come back to work on it again. --->The "Save" button is for when your application is complete and ready to submit. ---> Your application has not been formally submitted until you navigate to the Menu page and click "Submit Request". You will receive a confirmation email once your application has been submitted.<--- Number November 17, 2020 - Page 142 of 390 2021 Annual Contribution: National Repertory Orchestra Asa Armstrong Town of Vail 2021 Annual Council Contribution Request CONTRIBUTION POLICY All contribution requests received by the Town of Vail will be processed in the following manner: A. All requests must be submitted electronically. Incomplete applications and supplemental information will not be accepted. THE TOWN COUNCIL WILL ONLY BE GIVEN YOUR COMPLETED APPLICATION FORMS. NO SUPPLEMENTAL INFORMATION WILL BE GIVEN TO THE TOWN COUNCIL. B. All applications for annual funding shall be completed and submitted by September 30th by 5:00 P.M. C. The Town Council will evaluate the various proposals based on their direct benefit to the entire community of Vail, fulfillment of the Town’s mission, and how this contribution will affect our resort community’s future health. The Town Council’s mission statement reads: In order to be the premier international mountain resort community, we’re committed to growing a vibrant, diverse economy and community, providing our citizens and guests with exceptional services and an abundance of recreational, cultural and educational opportunities. DISCLOSURE TO ALL APPLICANTS: 1. No money will be disbursed until March 1st, 2021. 2. Because of uncertainty of revenue estimates, please note the following possibilities: a) Contribution funding may be reduced based on 2021 revenues. b) The Town of Vail may choose to disburse funding in quarterly installments throughout 2021. Special event funding will follow the CSE’s guideline of payment in thirds pending completion of CSE and Town of Vail permitting requirements. 3. Notification of awards will be sent after the Council approves the final budget in December. GENERAL INSTRUCTIONS: All applications must be submitted by September 30th by 5:00 P.M. Any application received after that date will not be considered. Please complete all fields in this application. No hard copies are accepted. Email contact asa@nromusic.org What is the name of your organization? National Repertory Orchestra What category of funding are you applying for? (See definitions at www.vailgov.com/departments/finance/grant- process) Signature Events Type of Funding Requested Cash Funding Only Amount of Cash Contribution Requested $2,500 What is the name of your event? Tails & Tales set to Music - As part of Vail Public Library's Summer Reading Program Is this a new event or program? No How much funding did you receive from the Town of Vail for 2020? (Please include total funding you received from the CSE and Town Council) $2,500 Proposed Event/Program Start Date 06/15/2021 November 17, 2020 - Page 143 of 390 Proposed Event/Program End Date 07/20/2021 Name of person completing the application Asa Armstrong Title of person completing the application Director of Development Provide name of person or entity to whom the funding check will be cut. National Repertory Orchestra Mailing Address Street P.O. Box 6336 City Breckenridge State Colorado Zip Code 80424 Telephone number 9704535825 ext.3 Email address asa@nromusic.org Event/program and/or organization website www.nromusic.org Number of years organization has been in business 60 Organization's Mission Statement The National Repertory Orchestra is a preeminent intensive summer music festival creating diverse, thoughtful and socially conscious musicians through experiential learning. We inspire young musicians to be great leaders in their communities while Changing Lives Through Music! Organization's Tax Status Non-Profit (501C-3) If applicable, please attach current State Department of Revenue Certificate with this application. EVENT/PROGRAM DESCRIPTION Is this a new or existing event/program in Vail? Existing How many years has the event or program been produced in Vail? 9 How does your request support item 1C of the Contribution Policy (See above) The National Repertory Orchestra (NRO), like the Town of Vail, is dedicated to provide the community with educational and cultural experiences. For nine years the NRO have treated the youngest residents and visitors of Vail with a free family concerts in partnership with Bravo! Vail. To navigate the global pandemic and still offer free family friendly performances in 2021, the NRO will deliver two performances at venues such as the public library to keep the audience members safe and allow for social distancing. Please describe the location(s) of the event or program in previous years. In past years the the free children's concert have taken place at the Gerald R. Ford Amphitheater. With safety as our top priority, the NRO will host two performances in 2021 to smaller audiences to take place in partnership and at the Vail Public Library. November 17, 2020 - Page 144 of 390 Please provide a detailed description of the event/program and its activities. The National Repertory Orchestra (NRO) in partnership with Vail Public Library will engage residents and visitors of Town of Vail through music and story telling as part of the 2021 Summer Reading Program - Tails & Tales. The interactive and educational music program at the Vail Public Library will combine story telling with music play and an interactive music petting zoo. The two program will be scheduled on two Tuesday afternoon to allow visiting families to attend after a day of activities and local families to join after work. Do you plan to use Vail Recreation District Facilities? No If any of the event/program takes place outside of the Town of Vail, please explain where the event will take place and why. The NRO is also partnering with Summit County Libraries (Breckenridge, Frisco and Silverthorne) for the Tails & Tales set to Music - as part of Summit County's Library Summer Reading Program. ENVIRONMENTAL PRACTICES Which of these environmental practices will you commit to executing at your event/program? Use of recyclable materials - banners, paper, etc., Ban use of plastic bags, Remind guests to bring re-usable bags and water bottles, Encourage use of bicycles, buses, shuttles, carpools, walking or public transit to event, Enforce no idling policy for staff and guests, Recycling required in all areas of event, Ban styrofoam, not allowed within town limits, Provide water bottle filling stations, Provide secure bike parking area Please describe your commitment to environmental sustainability and detail measures that will be taken during your event to ensure minimal environmental impact and sustainable best practices. The educational program will extend beyond story telling through music. As educators we are committed to environmental sustainability and fostering a generation that is kind to each other, the earth and them-self. Leading by example the NRO musicians will encourage and bring their own water bottles to the program. Use of bicycles, shuttles, carpools, walking or public transportation and recycling will also be encouraged. EVENT/PROGRAM INFORMATION Number of participants (athletes, artists, exhibitors, etc.) anticipated 8 Number of volunteers needed 0 Number of event/program staff 12 Estimate of total number of spectators/attendees anticipated 120 Estimate the number of destination guests from within Colorado, with a focus on the Front Range that your event/program will bring to Vail 70 Estimate the number of destination guests from outside Colorado your event/program will bring to Vail 40 Estimate the number of international guests your event/program will bring to Vail 10 How will your event/program increase sales tax in Vail? The family friendly performance is an opportunity for local and visiting families to combine educational and inspiring programming with unique dining and shopping experiences prior or post the performances. November 17, 2020 - Page 145 of 390 Brand Fit: How will your event or program support the mission and vision of the Vail Town Council? The NRO is one of the top music festivals in the world. The acclaimed music program conducts a 25-city audition tour with nearly 1,000 applicants to fill 89 coveted orchestra positions with the brightest musicians in the world. Today you can find NRO alumni on virtually every professional orchestra in the country. The NRO shares the vision and mission of Vail's Town Council as we provide cultural and educational opportunities to create vibrant communities through the universal language of music. Brand Fit: How will your event or program support the Vail brand identity? The NRO is s breath of fresh air in the classical music world. All NRO musicians receive extensive training in Education and Community Engagement as part of their summer festival curriculum. The musicians passion for music shines through in every performance and is sure to animate Town of Vail with a playful classical performances suitable for all ages. Community Enrichment: How will your event/program attract target markets of both visitors and community members? The engaging program will speak to all participants on some level weather they are seasoned concert attendees or someone discovering classical music for the first time. Growth Potential: How will the event/program deliver fresh content? (Fresh content means new programming, entertainers, adding additional days and activities.) Each year the NRO invites 89 musicians to participate in NRO's summer festival. These young musicians are then mentored by professional musicians, conductors and music educators. Each year the bar is set a bit higher as the musicians receive training in Education and Community Engagement to give vibrant, creative and engaging performances with a fresh new theme each year. Growth Potential: How will the event/program promote an atmosphere of vitality, fun and celebration? NRO's kids music performances are all about celebrating music, wrapped in a sense of humor. The goal is to engage all participants on some level through the magic of music. Marketing Strength: What is the potential for the event/program to leverage media exposure and attract sponsorship support? The program has great potential for media exposure and sponsorship as it provides a cultural experience for our youngest music enthusiasts and attracts both local and visiting families. Potential: How will the event or program enhance Leadership Skills: locally, nationally and internationally? The music component of the program contributes to the development of leadership skills by encouraging participants to feel ownership in the music-making process, taking responsibility for both their own and the group's progress. To move the process allong, the NRO musicians urge the young participants to take the lead during certain parts of the program. The result is that, over time peer-to-peer lead teaching, becomes a positive habit of helping others. Community Enrichment: What is the lasting community involvement opportunity and/or lasting community benefit of the event or program? Today's classical world is a vibrant melting pot of genres, ideas and creativity, always evolving. The NRO is on the forefront of trends from within the huge expanse of music with new innovative programs and performances. How will the event or program leverage media and attract donor and sponsorship support? The NRO musicians are members of a global music community and engaging with the local community can be incredible beneficial to any educational organization. Support from Town of Vail demonstrates the value the Town places on educational music programs connecting people through music. Town of Vail's support of the NRO demonstrates a commitment to the residents and visitors of Vail. With Town of Vail's funding support the NRO is able to leverage funding from both local and national funders. EVENT ECONOMIC IMPACT Potential benefits to the Town of Vail - Estimate number of room nights for your event or program. 40 Potential benefits to the Town of Vail - Potential benefits to the Town of Vail - Estimate increased spending generated by your event or program. $8,000 Example: Increased spend by attendees in restaurants, shops, lodging or activities. Potential benefits to the Town of Vail - What estimated return on investment (ROI) in dollars should the Town of Vail expect? $12,000 November 17, 2020 - Page 146 of 390 ROI in this case refers to for each dollar the event/program is funded, how many dollars will be received by the Town of Vail from event impact.) Example: Estimated ROI - Formula: # of attendees x total average spending = $ (2000 attendees) x ($240 daily spend ) = $480,000 Explanation of how you will direct prospective attendees to book lodging within the Town of Vail and a description of how you will track the number of lodging nights generated. REMINDER: Per the CSE funding agreement, the event producer is REQUIRED to direct attendees to book in Town of Vail hotels and lodges. The 2021 NRO program book will include a digital format through an application interface as well as an e-edition online. The easily accessible and mobile-friendly piece will meet our audiences where they are with direct links to Town of Vail lodging and community and regional partners. The NRO is diligent in collecting qualitative and quantitative data from all Education and Community Engagement events. This data is compiled in an annual impact report and shared with our funders to include: Lodging, travel and entertainment Gender, age, income and education BUDGET Using the provided budget template, provide a detailed estimated event/program budget, including anticipated revenues and expenses. Are your books audited? Yes Describe how you will use the funds requested? The funds requested from Town of Vail will support travel and lodging for the musicians, performance expenses, purchase of music and marketing of the two events. Please upload event/program/organization budget. NRO_Vail_Program Budget_2021.pdf Who currently funds the event/program? Leauge of American Orchestras and Town of Vail Who currently funds your organization? For FY 20 individual donations account for 75% of our total revenue. Concert tickets account for 0% of our total revenue (due to canceled concert season). Special events accounts for 12% of our total revenue. Grants and foundations account for 13% of our total revenue. Major grant sources include: Breckenridge Grand Vacations, Federal Funding, League of American Orchestras, The Summit Foundation, Town of Breckenridge, Town of Silverthorne and Vail Resorts EpicPromise. What percentage % of the total event budget is being requested to fund? 41 If the event/program is not funded at full request, how will the event change with a lower funding allocation? There are very few areas where cuts can be made for the program. Unfortunately the cuts would have to come out of the event marketing budget. Should the Council decide not to support this event/program at all, will it still occur? Yes What dollar amount of the total event/program gross revenue do you expect the event itself to generate? (ticket sales, merchandise, food and alcohol sales, etc.) 0 Do you intend to host the event or program in Vail beyond 2021? Yes Do you anticipate requesting funding from the CSE for 2021? Yes Audience: Who is your audience? (You may choose more than one.) First time visitors, Returning guests, Primary and Second Homeowners, Local residents November 17, 2020 - Page 147 of 390 Channels: Which of these channels will you utilize to promote your event or program? (You may select more than one.) Print - Local, Online Event Listings, E-newsletters, Web, Media Plan/Public Relations, Grassroots, Facebook, Instagram, Twitter, Posters, Co-promotions, Partnerships SPONSORSHIPS & PARTNERSHIPS 1. What is the dollar $ amount of sponsorships and/or partnerships from other sources reflected in the event/program budget? $3,000 1a. What is the dollar $ amount of in-kind services or items provided from sponsors or partners? $1,740 2. Please list your confirmed sponsors or partners. League of American Orchestras 3. Please explain the potential for additional sponsorships or partners. To keep the two library music performances free of charge and accessible for all, the NRO will continue to raise funds necessary for these important performances. We will engage stakeholders who share a common interest in providing cultural opportunities to create healthy and vibrant communities. ADDITIONAL INFORMATION Are there any other things you'd like to share with Council and staff that are not included in the application? The NRO was awarded $2,500 to conduct a free, family-friendly concert at the Gerald R. Ford Amphitheater in 2020. Due to the global pandemic the performance was canceled and the funding never accepted. REQUIRED ATTACHMENTS Organization rosters naming all officers, board of directors and respective positions as relevant Board of Trustees 2020.pdf OPTIONAL ATTACHMENTS List any URLs where additional information can be found, including photos, videos or other content relevant to your application. https://www.nromusic.org/ Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding NRO_VIdeo_2020_2.mov Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding We Love NRO.jpg Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding 180704jk-NRO_4thjuly-275.jpg We encourage questions about the Council application to be sent via email to Carlie Smith - csmith@vailgov.com. Phone calls for further discussion can be scheduled over email as well. --->The "Save Draft" button below allows you to save your application and come back to work on it again. --->The "Save" button is for when your application is complete and ready to submit. ---> Your application has not been formally submitted until you navigate to the Menu page and click "Submit Request". You will receive a confirmation email once your application has been submitted.<--- November 17, 2020 - Page 148 of 390 Number Linked Users asa@nromusic.org Submission Date Submission Date Submission Date 09/30/2020 2021 Annual Contribution: File Attachments Please upload event/program/organization budget. NRO_Vail_Program Budget_2021.pdf Organization rosters naming all officers, board of directors and respective positions as relevant Board of Trustees 2020.pdf Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding NRO_VIdeo_2020_2.mov Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding We Love NRO.jpg Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding 180704jk-NRO_4thjuly-275.jpg November 17, 2020 - Page 149 of 390 PROJECTED REVENUE League of American Orchestras 3,500.00$ Town of Vail 2,500.00$ Total 6,000.00$ PROJECTED EXPENSES Transportation 322.00$ Operations 1,920.00$ Food and Beverage 600.00$ Music Rental 1,000.00$ Staff 1,120.00$ Lodging 260.00$ Marketing/Printing 700.00$ Total 5,922.00$ 2021 (2) MUSIC PERFORMANCES AT VAIL PUBLIC LIBRARY November 17, 2020 - Page 150 of 390 Board of Trustees 2020 President Michael Massey Denver, Colorado Law Professor at University of Denver Vice President Pam Piper Yeung Breckenridge, Colorado Retired IT Professional Treasurer John Stafford Breckenridge, Colorado Retired VP Finance, General Mills Secretary Sally Queen Breckenridge, Colorado Retired Clothing and Textiles Professional Past President Rick Poppe Centennial, Colorado Retired Chief Strategic Officer in Commercial Construction Libby Bortz Littleton, Colorado Clinical Social Worker, private practice Sam Bufford Keystone, Colorado Retired Judge and Law Professor Barbara Calvin Breckenridge, Colorado Retired French Teacher, Philanthropist Tom Day LIV Sotheby's International Realty Real Estate Professional Sean Gatzen Breckenridge, Colorado Assistant Vice President, Alpine Bank John Landon Breckenridge, Colorado Retired Corporate VP of Northrop Grumman Corporation Patrice Lara Frisco, Colorado Retired Development Professional Anne Mills Denver, Colorado Retired IBM Executive Pam Wiegand Denver, Colorado Philanthropist ENDOWMENT COMMITTEE James Calvin Fred Menzer Barbara Vonderheid November 17, 2020 - Page 151 of 390 2021 Annual Contribution: Vail Jazz Foundation Amanda Blevins Town of Vail 2021 Annual Council Contribution Request CONTRIBUTION POLICY All contribution requests received by the Town of Vail will be processed in the following manner: A. All requests must be submitted electronically. Incomplete applications and supplemental information will not be accepted. THE TOWN COUNCIL WILL ONLY BE GIVEN YOUR COMPLETED APPLICATION FORMS. NO SUPPLEMENTAL INFORMATION WILL BE GIVEN TO THE TOWN COUNCIL. B. All applications for annual funding shall be completed and submitted by September 30th by 5:00 P.M. C. The Town Council will evaluate the various proposals based on their direct benefit to the entire community of Vail, fulfillment of the Town’s mission, and how this contribution will affect our resort community’s future health. The Town Council’s mission statement reads: In order to be the premier international mountain resort community, we’re committed to growing a vibrant, diverse economy and community, providing our citizens and guests with exceptional services and an abundance of recreational, cultural and educational opportunities. DISCLOSURE TO ALL APPLICANTS: 1. No money will be disbursed until March 1st, 2021. 2. Because of uncertainty of revenue estimates, please note the following possibilities: a) Contribution funding may be reduced based on 2021 revenues. b) The Town of Vail may choose to disburse funding in quarterly installments throughout 2021. Special event funding will follow the CSE’s guideline of payment in thirds pending completion of CSE and Town of Vail permitting requirements. 3. Notification of awards will be sent after the Council approves the final budget in December. GENERAL INSTRUCTIONS: All applications must be submitted by September 30th by 5:00 P.M. Any application received after that date will not be considered. Please complete all fields in this application. No hard copies are accepted. Email contact amanda@vailjazz.org What is the name of your organization? Vail Jazz Foundation What category of funding are you applying for? (See definitions at www.vailgov.com/departments/finance/grant- process) Signature Events Type of Funding Requested Cash and In-kind Amount of Cash Contribution Requested $75,000 In-Kind Contribution Requested (4) Donovan Pavilion Rentals, (8) Lower Bench Venue Rental What is the name of your event? Vail Jazz Festival Is this a new event or program? No How much funding did you receive from the Town of Vail for 2020? (Please include total funding you received from the CSE and Town Council) $75,000 November 17, 2020 - Page 152 of 390 Proposed Event/Program Start Date 07/08/2021 Proposed Event/Program End Date 09/06/2021 Name of person completing the application Amanda Blevins Title of person completing the application Development Director Provide name of person or entity to whom the funding check will be cut. Vail Jazz Foundation Mailing Address Street PO Box 3035 City Vail State Colorado Zip Code 81658 Telephone number 9704796146 Email address amanda@vailjazz.org Event/program and/or organization website vailjazz.org Number of years organization has been in business 26 Organization's Mission Statement Vail Jazz will expand the audience for jazz and the performance opportunities for jazz musicians by presenting entertaining and educational live and virtual jazz performances, while providing jazz education to youth and assisting in the development of aspiring jazz musicians. Organization's Tax Status Non-Profit (501C-3) If applicable, please attach current State Department of Revenue Certificate with this application. 501 (c) 3 CERT_GS_D 6.6.19.pdf EVENT/PROGRAM DESCRIPTION Is this a new or existing event/program in Vail? Existing How many years has the event or program been produced in Vail? 26 November 17, 2020 - Page 153 of 390 How does your request support item 1C of the Contribution Policy (See above) We cherish the bonds of community between musicians, workshop alumni, staff and patrons. Our inclusive culture is a matter of distinction among other arts organizations, music festivals and teaching workshops. We take pride in bringing the rich, cultural heritage of jazz to the forefront of the community. Vail Jazz serves a diverse community of full-time residents, part-time residents and visiting families that hail from all over the globe to enjoy music in a premier international mountain resort. In a community that is saturated with world-class live music and non-profit work, Vail Jazz has a large, dedicated and passionate group of followers that spans socio-economic status and geographic boundary in Eagle County and beyond bound the exceptional programming and services the Vail Jazz Festival provides year after year. Vail Jazz remains committed to hosting events that enhance the cultural environment of Vail while embracing the community and diversity among our audience. Please describe the location(s) of the event or program in previous years. 2019 Festival Details: Vail Jazz Party (11 sessions over Labor Day Weekend) Vail Jazz @ Vail Square (8 performances on Thursday evenings) Vail Jazz @ The Remedy: (8 performances on Sunday evenings) Vail Jazz Gala- (1 event in July) Vail Jazz @ Riverwalk- (8 performances on Friday evenings) Vail Jazz @ the Market (8 performances on Sundays Farmers Market) Vail Jazz Club Series (10 performances on Wednesday evenings) 2020 Summer Activities: Jazz in the Park, Free concert series hosted in the Ford Amphitheater Lower bench venue. 7 concerts Fridays July 17th through September 4th, 2020. November 17, 2020 - Page 154 of 390 Please provide a detailed description of the event/program and its activities. The Vail Jazz Festival is a 10-week program that brings the best talent in the jazz world to the ultimate summer destination in the Colorado Rockies: Vail. The Festival consists of four distinctive series that run from July – September: Vail Jazz @ Vail Square, Vail Jazz @ The Remedy, the Vail Jazz Party and Vail Jazz in the Park. With over 45 performances and a diverse lineup of artists, join us this summer as we fill the streets of Vail with the sounds of swing, salsa, blues, Latin, bebop, the American Songbook, and more! Vail Jazz Party (11 sessions between Thursday and Monday, Labor Day Weekend) The Vail Jazz Party features a jam-packed lineup of more than 35 of jazz music’s finest groups and soloists, joining together in riveting mainstage performances, captivating jam sessions, and inspiring multi-media tributes to jazz legends. Spanning 5 days over Labor Day weekend, the Vail Jazz Party brings together classic jazz and contemporary sounds of the genre with majestic mountain views in North America’s premier international mountain resort community. Join us in Vail as we celebrate the timeless allure of the jazz tradition! Vail Jazz @ Vail Square (8 performances on Thursday evenings mid-July through the end of August 2021) The Jazz Tent at Vail Square in the heart of Lionshead bursts at the seams during our high-energy Thursday night performances. This summer evening series in the beautiful outdoor courtyard at The Arrabelle literally overflows with enthusiasm for the remarkable roster of international performers who will play in the now iconic venue. Vail Jazz @ The Remedy: (8 performances on Sunday evenings mid-July through the end of August 2021) Cocooned within the elegant Four Seasons Resort, the vibe is slick, hip and sophisticated, the food creative and fun. The smartly dressed crowd adds to the chic vibe. Grab a coveted spot in the jazz hang, or migrate to the bar for the best Manhattan in town. Hosted by amiable keyboard guru Tony Gulizia with Brian Loftus on drums, the duo is joined by visiting luminaries each week for highly convivial jamming. Jazz in the Park- Date and Time TBD, Ford Amphitheater Lower Bench Park A casual family style picnic series, Jazz in the Park debuted summer of 2020 due to the COVID crisis and was received with amazing support. The series will continue summer 21, providing a laid back atmosphere, in an outdoor setting perfect for small gatherings to jump start the weekend. Do you plan to use Vail Recreation District Facilities? No If any of the event/program takes place outside of the Town of Vail, please explain where the event will take place and why. All program activities have been eliminated outside of the Town of Vail. The shift to serve all programming to Vail is to leverage audience exposure opportunities to drive attendance to our events and to emphasize the importance of cultural activities in Vail, strengthen the economic outcome of the TOV and retailers by driving visitors into town, and continue to support our community through this time of uncertainty. ENVIRONMENTAL PRACTICES Which of these environmental practices will you commit to executing at your event/program? Use of recyclable materials - banners, paper, etc., Ban use of plastic bags, Remind guests to bring re-usable bags and water bottles, Encourage use of bicycles, buses, shuttles, carpools, walking or public transit to event, Enforce no idling policy for staff and guests, Recycling required in all areas of event, Wastewater will be properly disposed of, Use eco-friendly serving utensils (compostable or recyclable), Ban styrofoam, not allowed within town limits, Partner with a upcycler or hard to recycle vendor for re-use of event materials (Terra-Cycle, Green Guru, Gillibags, etc) Please describe your commitment to environmental sustainability and detail measures that will be taken during your event to ensure minimal environmental impact and sustainable best practices. Vail Jazz is committed to environmental sustainability and continues to better plan details that measure up to significant improvements to our environmental foot print year over year. We’ll buy eco products recyclables, we are selling totes (encouraging no plastic), newly established cycle effect partnership to encourage bike use, we don’t use styrofoam, we produce water stations for volunteers and we partner with venues that are committed to alignment on these values. November 17, 2020 - Page 155 of 390 EVENT/PROGRAM INFORMATION Number of participants (athletes, artists, exhibitors, etc.) anticipated 250 Number of volunteers needed 25 Number of event/program staff 6 Estimate of total number of spectators/attendees anticipated 18,000 Estimate the number of destination guests from within Colorado, with a focus on the Front Range that your event/program will bring to Vail 10,000 Estimate the number of destination guests from outside Colorado your event/program will bring to Vail 5,500 Estimate the number of international guests your event/program will bring to Vail 2,500 How will your event/program increase sales tax in Vail? Our event schedule is held in rotating venue space, meaning that each guest is provided a different experience for each series. The Arrabelle at Vail Square venue is in the middle of a high traffic retail location, Vail Jazz Party attendees are encouraged to visit our advertisers for retail purchases, Remedy venue encourages guests to dine while watching the performance, Jazz in the Park venue is free and intended to encourage guests to stay in the village for an extended period of time- increasing the goods and services that will be purchased during before and after event attendance. Our patrons typically spend the night at a Vail Hotel, and this year we plan to use over 1,400 room nights with over 600 reservations confirmed for Labor Day weekend alone. Vail Jazz boasts a strong following of community members and long-time locals in the Vail Valley with nearly 65% of attendees returning to events for 3 or more years. 80% Vail Jazz Festival attendees DEFINITELY plan to return next year and 85% DEFINITELY would recommend the event to family/friends. Specifically in regards to the Vail Jazz Party over Labor Day weekend, 90% DEFINITELY plan to return next year and 95% DEFINITELY would recommend the event to family/friends. The Vail Jazz Festival stimulates an estimated $1.8MM in spending in Vail Brand Fit: How will your event or program support the mission and vision of the Vail Town Council? With public awareness, community engagement and attendance at an all-time high in 2019, Vail Jazz will welcome back more than 18,000 attendees to a diverse presentation of events throughout the Vail Valley. The Vail brand sets an expectation of unmatched experiences of world-class quality, and the Vail Jazz staff is aggressively working towards realizing this goal each year with live performances and educational programs that inspire and entertain to that degree. With a vast array of entertainment opportunities to choose from in the Vail Valley, Vail Jazz strives to set itself apart by providing spectacular listening experiences in each of its venues, leaving guests with lasting memories of stunning jazz performances. These goals are entirely constructed around the overarching premise of encouraging guests and attendees to return year after year to spend time in Vail. Brand Fit: How will your event or program support the Vail brand identity? Vail has a unique history and community foundation that prides itself on offering the best of the best. Whether it be world class skiing, or the expansive programming of live entertainment, people know what to expect in Vail and the legacy created here will live on through custom experiences and unbelievable memories. Vail Jazz has also created a legacy featuring the best musicians from across the globe, performing in intimate venues with the picturesque backdrop of the Rocky Mountains. Traveling to Vail and Vail Jazz is about creating an experience like none-other and counting down the days until you can return. November 17, 2020 - Page 156 of 390 Community Enrichment: How will your event/program attract target markets of both visitors and community members? Vail Jazz is succeeding tremendously at emphasizing the remarkable diversity of jazz music from an artistic, geographic, social, and historical perspective drawing a diverse group of fresh and returning followers. Performers in 2019 hailed from nearly a dozen countries, more than 20 states, and from around Colorado, and their performances in turn demonstrate a dramatic range in artistic output. We encourage artists to share the context in which their music has been created, and we produce specially- curated shows throughout the Vail Jazz Party over Labor Day weekend called “multi-media tributes” where the political, social, economic and musical conditions of a specific geographic area or time period are shared in congress with a musical performance. These shows are written and developed solely by the artists. Sharing these performance series across video assets on youtube, blogging, social media, TV outlets, and digital media tactics helps engage an audience that is here now, and potential visitors before they get here, and continues to deliver the story to them after they depart. Once you experience our festival, culture and community, you are reminded of those fond memories until you return again the following year. Growth Potential: How will the event/program deliver fresh content? (Fresh content means new programming, entertainers, adding additional days and activities.) Every year new and upcoming artists and performers are traveling to Vail to be in our festival, our events are evergreen. We stream video and radio broadcasts live, we are adding four additional virtual events in the next year with an estimated 48 recorded performances, and build a new class of workshop musicians every Vail Jazz festival that go on to be lifetime musicians, earning a multitude of accolades. Growth Potential: How will the event/program promote an atmosphere of vitality, fun and celebration? 2020 marked the 25th Anniversary year of Vail Jazz Workshop program. Our Board of Directors launched an archive project that started over 10 months ago, we were able to display how far the students have come in each of their unique careers, and honor those achievements through an array of performances, free and ticketed, parties, dances, and festivities. The Vail Jazz festival was founded off of the Vail Jazz Party, which encompasses vitality at its finest. The entire year is anchored on the idea that in- person memories are made through embracing the unique complexities of each performance together and living in that moment, environment, and atmosphere. Marketing Strength: What is the potential for the event/program to leverage media exposure and attract sponsorship support? We are focused on delivering the message of our powerful and enticing event series to markets across the world that are unaware of our festival, delivering powerful video assets through a multi-media campaign, and leveraging our jazz communities in New York, Florida, California, and Texas through in-person activation, sponsorship with cross marketing, and group sales at sister festivals to bring more ticket buyers from outside of Colorado to Vail year round. We have also engaged in a dynamic social media growth campaign, and have developed virtual concerts to keep our audience engaged while they are not in town, and to further grow our audience and exposure on a national level. Potential: How will the event or program enhance Leadership Skills: locally, nationally and internationally? The Board of Directors is highly involved in all major decisions of the organization, Composed of members who represent long- time Vail residents, business owners, and major leaders in the community. Directors meet independently with the full time staff regularly to discuss and reflect on important issues and the direction of the organization. Within the Board, four committees exist: an Executive Committee, tasked with planning the five-year future of the organization as founder Howard Stone moves into retirement, the Development Committee, tasked with organizing and developing new fundraising, marketing and outreach ideas for the organization, the Gala Committee; a group of ten donors and volunteers who produce the annual Vail Jazz Gala, and the Marketing & Community Engagement Committee; who research and implement opportunities for audiences development and outreach in the Vail Valley and throughout the state of Colorado. Board effectiveness is currently at an all-time high, with particular strength developing within the Executive Committee. This group of 5 highly-dedicated individuals is guiding the organization’s most important strategic challenges and trajectory. Vail Jazz is recognized as one of the preeminent jazz presenters in the nation, bringing the highest caliber of jazz performers to Vail for truly unique and authentic jazz listening experiences. Legends in the jazz world have graced Vail Jazz stages since its inception, setting the bar high and allowing the organization to maintain a reputation as a primary cultivator of jazz in the American West. As a major part of the organization’s mission, Vail Jazz educational programs feature remarkable performers as well as music educators. These instructors are not only leaders, but masters at sharing the captivating songs and stories of jazz through dynamic, interactive lessons that appeal to young minds and instill an appreciation for music at an early age. November 17, 2020 - Page 157 of 390 Community Enrichment: What is the lasting community involvement opportunity and/or lasting community benefit of the event or program? Vail Jazz drives a close knit sense of community amongst our patron group. Both full time and part time residents feel a sense of "family" and inclusiveness that resonates throughout the community. Vail Jazz goes to school exposes the children in our community to the importance of history, culture and music engaging them at a young age to enhance their opportunity to explore diverse interests the drive a deep community appreciation. How will the event or program leverage media and attract donor and sponsorship support? Vail Jazz is recognized as one of the preeminent jazz presenters in the nation, bringing the highest caliber of jazz performers to Vail for truly unique and authentic jazz listening experiences. In 2021, our marketing budget will see an additional boost for the launch of a brand new website to streamline our storytelling and content. And we will engage across national TV and digital campaigns making our audience reach hundreds of times larger than ticket buyers alone. This year we will work to regain sponsorship attribution due to the cancellation of the summer 2020 festival and work to grow our sponsor base outside of the regional market. Vail Jazz will take the 12,000 donors in our database, segment into specific marketing groups, and deliver meaningful targeting campaigns through a multitude of tactics to engage participation year round through our brand new Jazz interludes virtual concert series. This has never been a focus in the past, and in 2020 using the start to this approach has seen significant gains in the highest level of donor activation and conversion to actual funding to support. EVENT ECONOMIC IMPACT Potential benefits to the Town of Vail - Estimate number of room nights for your event or program. 1,400 Potential benefits to the Town of Vail - Potential benefits to the Town of Vail - Estimate increased spending generated by your event or program. $1,800,000 Example: Increased spend by attendees in restaurants, shops, lodging or activities. Potential benefits to the Town of Vail - What estimated return on investment (ROI) in dollars should the Town of Vail expect? $1,800,000 ROI in this case refers to for each dollar the event/program is funded, how many dollars will be received by the Town of Vail from event impact.) Example: Estimated ROI - Formula: # of attendees x total average spending = $ (2000 attendees) x ($240 daily spend ) = $480,000 Explanation of how you will direct prospective attendees to book lodging within the Town of Vail and a description of how you will track the number of lodging nights generated. REMINDER: Per the CSE funding agreement, the event producer is REQUIRED to direct attendees to book in Town of Vail hotels and lodges. Vail Jazz partners with hotels to drive booking of overnight stays through specific discount codes that are advertised on our website, e-newsletter, dedicated marketing, and social media. Vail Jazz will also acquire a contract for 600 room nights for the Vail Jazz Party room block over Labor Day weekend activities. BUDGET Using the provided budget template, provide a detailed estimated event/program budget, including anticipated revenues and expenses. Are your books audited? No Describe how you will use the funds requested? The Vail Jazz Foundation, Inc. (Vail Jazz) respectfully requests a grant in the amount of $75,000 to fund the 26th Annual Vail Jazz Festival, which will be presented over a 10-week period during the summer of 2021, consisting free and ticketed performances. Three long-range goals have remained constant in the growth of Vail Jazz programs in the past five years: (1) to enhance the quality of Vail Jazz Festival events throughout the Vail Jazz Festival, (2) to maximize the economic impact that Vail Jazz has on the Town of Vail, and (3) to engage the community in new ways that expand the foundation of support which allow Vail Jazz programs to succeed. November 17, 2020 - Page 158 of 390 Please upload event/program/organization budget. VailJazz-FY20BudvFY19Act-Detail.pdf Who currently funds the event/program? Individual donors, sponsors, advertisers, grants, and foundations. Who currently funds your organization? Individual donors, sponsors, advertisers, grants, and foundations. What percentage % of the total event budget is being requested to fund? 12 If the event/program is not funded at full request, how will the event change with a lower funding allocation? The $75,000 requested will support performance schedules, venue rentals, additional signature talent bookings, travel expenses, increased marketing budget, increased staffing needs, etc. Support for Vail Jazz is crucial at this time so that it can present programing this year and assures our ability, as one of the important cultural assets of Vail, to not only survive but to be in a position to present the Vail Jazz Festival in 2021. If Vail Jazz is unable to secure the proper funding to support ticketed and free events, program cuts will be made to reduce event expenditures. Should the Council decide not to support this event/program at all, will it still occur? Yes What dollar amount of the total event/program gross revenue do you expect the event itself to generate? (ticket sales, merchandise, food and alcohol sales, etc.) 220,000 Do you intend to host the event or program in Vail beyond 2021? Yes Do you anticipate requesting funding from the CSE for 2021? Yes Audience: Who is your audience? (You may choose more than one.) First time visitors, Returning guests, Primary and Second Homeowners, Local residents Channels: Which of these channels will you utilize to promote your event or program? (You may select more than one.) Print - Local, Print - Regional, Print - National, Editorial, Radio, Television, Online Event Listings, E-newsletters, Web, Media Plan/Public Relations, Grassroots, Facebook, Instagram, Twitter, Posters, Rack Cards, Flyers, Event/Program App, Signage – Banners, etc, Co-promotions, Partnerships, Local Vail Businesses, Concierge Visits SPONSORSHIPS & PARTNERSHIPS 1. What is the dollar $ amount of sponsorships and/or partnerships from other sources reflected in the event/program budget? $200,000 1a. What is the dollar $ amount of in-kind services or items provided from sponsors or partners? $240,000 November 17, 2020 - Page 159 of 390 2. Please list your confirmed sponsors or partners. Anheuser-Busch KUVO Jazz 89 FM Epic Mountain Express (CME) Vail Daily Entertainment Cruise Productions The Four Seasons Vail The Rose Subway/Qdoba Alpine Bank DoubleTree by Hilton Vail Downbeat Magazine Vendettas Arrabelle Mountain Living Magazine Montauk Seafood Grill Vail Resorts Pierce Architects Ritz Carlton The Four Seasons Vail Holy Cross Energy 10th Mountain Whiskey & Spirit Co. Fly Vail Bloch & Chapleau Republic National Distributing Corporation 3. Please explain the potential for additional sponsorships or partners. National sponsors are starting to take note of our program and are interested in sponsoring our events to get in front of our unique audience, not only during performances, but also through our expanded owned and operated website, social media following, large e-newsletter database, and award winning program. This year, the expansion of the virtual concert series, and focused social media growth campaigns will engage larger sponsors as the audience and reach will multiply across many tactics. ADDITIONAL INFORMATION Are there any other things you'd like to share with Council and staff that are not included in the application? Vail Jazz is incredibly grateful for the ongoing partnership with the Town of Vail. We were thrilled to partner with TOV to use a brand new venue, and pull off a concert series with little time to plan and execute. The Jazz in the Park series was well received amongst visitors and residents alike, especially considering the unique circumstances that lead to the development of the program. The future of 2021 is still unclear, we will plan to host activities for the summer programming as we had in the past prior to the Covd pandemic, but are cautious and remain flexible while the path is forged for events and restrictions related to capacity in both indoor and outdoor settings. Should there be another opportunity to partner in activities, and use of TOV venue spaces to encourage guest participation in community events, Vail Jazz is willing to adapt scheduling and programming to participate in such plans and eager to continue to support events with unique programming opportunities that align mutually with the Vail Jazz and Town of Vail brand. REQUIRED ATTACHMENTS Organization rosters naming all officers, board of directors and respective positions as relevant Organizational Directory Updated 9.14.20 (1) (1).pdf OPTIONAL ATTACHMENTS List any URLs where additional information can be found, including photos, videos or other content relevant to your application. Jazz in the park : https://www.vailjazz.org/ticket-information/tickets/ https://www.dropbox.com/sh/jjl7to0yg5d4il1/AAD-8OCLvalDtTq5tBOBGuiOa?dl=0 Jazz Interludes: https://vimeo.com/user117556294 Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding VAIL DAILY 7-18-20 (1) (1).jpg November 17, 2020 - Page 160 of 390 Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding WORKSHOP MARCH 2020 DOWNBEAT.pdf Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding IMG_7841.jpeg We encourage questions about the Council application to be sent via email to Carlie Smith - csmith@vailgov.com. Phone calls for further discussion can be scheduled over email as well. --->The "Save Draft" button below allows you to save your application and come back to work on it again. --->The "Save" button is for when your application is complete and ready to submit. ---> Your application has not been formally submitted until you navigate to the Menu page and click "Submit Request". You will receive a confirmation email once your application has been submitted.<--- Number Linked Users amanda@vailjazz.org Submission Date Submission Date Submission Date 09/30/2020 2021 Annual Contribution: File Attachments If applicable, please attach current State Department of Revenue Certificate with this application. 501 (c) 3 CERT_GS_D 6.6.19.pdf Please upload event/program/organization budget. VailJazz-FY20BudvFY19Act-Detail.pdf Organization rosters naming all officers, board of directors and respective positions as relevant Organizational Directory Updated 9.14.20 (1) (1).pdf Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding VAIL DAILY 7-18-20 (1) (1).jpg Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding WORKSHOP MARCH 2020 DOWNBEAT.pdf Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding IMG_7841.jpeg November 17, 2020 - Page 161 of 390 OFFICE OF THE SECRETARY OF STATE OF THE STATE OF COLORADO CERTIFICATE OF FACT OF GOOD STANDING I, Jena Griswold , as the Secretary of State of the State of Colorado, hereby certify that, according to the records of this office, is a formed or registered on under the law of Colorado, has complied with all applicable requirements of this office, and is in good standing with this office. This entity has been assigned entity identification number . This certificate reflects facts established or disclosed by documents delivered to this office on paper through that have been posted, and by documents delivered to this office electronically through @ . I have affixed hereto the Great Seal of the State of Colorado and duly generated, executed, and issued this official certificate at Denver, Colorado on @ in accordance with applicable law. This certificate is assigned Confirmation Number . *********************************************End of Certificate******************************************* Notice: A certificate issued electronically from the Colorado Secretary of State’s Web site is fully and immediately valid and effective. However, as an option, the issuance and validity of a certificate obtained electronically may be established by visiting the Validate a Certificate page of the Secretary of State’s Web site, http://www.sos.state.co.us/biz/CertificateSearchCriteria.do entering the certificate’s confirmation number displayed on the certificate, and following the instructions displayed. Confirming the issuance of a certificate is merely optional and is not necessary to the valid and effective issuance of a certificate. For more information, visit our Web site, http:// www.sos.state.co.us/ click “Businesses, trademarks, trade names” and select “Frequently Asked Questions.” THE VAIL JAZZ FOUNDATION, INC. Nonprofit Corporation 19951035904 06/05/2019 06/06/2019 15:09:21 06/06/2019 15:09:21 11617148 03/20/1995 November 17, 2020 - Page 162 of 390 FY19 FY20 Total Budget Var Income 40000 · Revenue 41000 · Admissions 280,224 256,100 -24,124 41500 · Ticket Fees 17,964 14,600 -3,364 42000 · Production Fees 0 4,600 4,600 42500 · Event Non-Ticketed Revenue 13,143 0 -13,143 43000 · Sponsorship Fees 132,600 200,000 67,400 44000 · Contributions 44100 · Individuals 424,157 600,000 175,843 44200 · Businesses 5,173 7,500 2,327 44300 · Foundation/Grants 263,182 285,000 21,818 44400 · Other Contributions 17,136 3,400 -13,736 Total 44000 · Contributions 709,648 895,900 186,252 45000 · Fund Raisers 62,650 62,500 -150 45250 · Fees for Education 17,500 12,500 -5,000 45500 · Raffle/Auction-Net 106,249 36,300 -69,949 46000 · Merchandise Sales 687 4,000 3,313 46500 · Program Ad Sales 0 0 0 47000 · Advertising Allowance 6,413 6,000 -413 48000 · Interest Income 10,098 7,500 -2,598 49000 · Misc. Income 0 0 0 49050 · Misc Loss 0 0 0 49100 · Gain/Loss Securities Sales 242 0 -242 Total 40000 · Revenue 1,357,418 1,500,000 142,582 Expense 51000 · Performances 51100 · Vail Jazz Festival 51110 · Artistic 51111 · Artists Fees 187,225 202,475 15,250 51113 · Artists Travel 28,985 28,150 -835 51117 · Artists Housing 18,256 20,000 1,744 51118 · Artists Meals 2,869 1,950 -919 51120 · Royalties 2,157 1,780 -377 51121 · Other Artistic 0 1,050 1,050 Total 51110 · Artistic 239,491 255,405 15,914 51130 · Production 0 51131 · Contract Labor 13,212 26,450 13,238 51133 · Equipment Rental 3,085 3,250 165 51135 · Meals 6,072 1,850 -4,222 51137 · Instrumental Rental 17,077 13,300 -3,777 51141 · Liability Insurance 4,910 3,250 -1,660 51143 · Programs 18,567 12,800 -5,767 51144 - Opening Night/Recptions 33,663 38,000 4,337 51145 · Sound 30,582 31,050 468 51147 · Staging 11,322 8,950 -2,372 November 17, 2020 - Page 163 of 390 51148 · Bar COGS 4,338 0 -4,338 51149 · Supplies 13,174 9,750 -3,424 51153 · Technicians Housing 3,354 3,500 146 51155 · Venue Rental 68,561 55,900 -12,661 51159 · Other Production Expenses 4,800 4,250 -550 Total 51130 · Production 232,714 212,300 -20,414 Total 51100 · Vail Jazz Festival 472,205 467,705 -4,500 51500 · Winter Series 51510 · Artistic 51511 · Artists Fees 33,400 8,250 -25,150 51513 · Artists Travel 6,184 1,500 -4,684 51517 · Artists Housing 9,684 0 -9,684 51518 · Artists Meals 1,575 500 -1,075 51518.5 · Royalties 236 50 -186 51519 · Other Artistic 5 250 245 Total 51510 · Artistic 51,084 10,550 -40,534 51530 · Production 0 51531 · Contract Labor 6,600 900 -5,700 51533 · Equipment Rental 0 0 0 51535 · Meals 7,839 7,000 -839 51537 · Instrumental Rental 7,325 500 -6,825 51541 · Liability Insurance 442 100 -342 51545 · Sound 3,104 1,300 -1,804 51549 · Supplies 414 0 -414 51555 · Venue Rental 3,634 0 -3,634 51559 · Other Production Exp 549 420 -129 Total 51530 · Production 31,027 10,220 -20,807 Total 51500 · Winter Series 81,668 20,770 -60,898 Total 51000 · Performances 553,874 488,475 -65,399 51700 · Fund Raisers 51710 · Artistic 51711 · Artists Fees 9,850 14,250 4,400 51713 · Artists Travel 2,786 2,700 -86 51717 · Artists Meals 0 500 500 51718 · Royalties 10 10 0 51719 · Other Artistic 0 250 250 Total 51710 · Artistic 12,646 17,710 5,064 51730 · Performance Production Expenses 51731 · Contract Labor 750 1,400 650 51734 · Equipment Rental 0 0 0 51737 · Instrument Rental 0 1,750 1,750 51739 · Sound 1,871 2,250 379 51741 · Staging 3,192 1,200 -1,992 51743 · Supplies 441 0 -441 51747 · Other Production Expenses 0 0 0 Total 51730 · Performance Production Exp 6,254 6,600 346 51750 Event Production Expenses November 17, 2020 - Page 164 of 390 51756 - Meals/Receptions 30,683 32,750 2,067 51759 · Printing/Programs 2,232 1,500 -732 51762 · Rentals 0 0 0 51765 · Supplies 11 100 89 51768 · Venue Decoration 0 500 500 51771 · Auction Expense 32,375 4,000 -28,375 51774 · Audio/Visual 0 0 0 51776 · Equipment/Instr Rental/Backline 0 0 0 51777 · Liability Insurance 147 150 3 51783 · Hotel/Travel 4,113 3,000 -1,113 51786 · Other Event Expenses 7,398 4,300 -3,098 Total 51750 Event Production Expenses 76,812 46,300 -30,512 Total 51700 · Fund Raisers 94,961 70,610 -24,351 52000 · Education 52110 · Educatiors Fees 47,400 70,450 23,050 52114 · Educators Travel 5,326 6,050 724 52118 · Educators Meals 1,431 2,000 569 52122 · Educators Housing 9,246 18,000 8,754 52134 · Students Travel 2,218 3,200 982 52142 · Students Housing 0 0 0 52150 · Local Travel 836 1,000 164 52154 · Students Meals 6,711 6,000 -711 52162 · Supplies 53 1,000 947 52163 · Instruments 297 0 -297 52166 · Activites 168 0 -168 52170 · Instruments Rental 1,591 1,500 -91 52179 · Contract Labor 1,750 0 -1,750 52180 · Production Expenses 0 750 750 52182 · Venue Rental 3,530 5,250 1,720 52183 · Other Program Expenses 90 0 -90 52190 · Other-Workshop Expenses 0 1,000 1,000 Total 52000 · Education 80,648 116,200 35,552 53000 · Marketing 53100 · Direct Mail 53110 · Printing 1,319 0 -1,319 53120 · Mailing Service 3,510 1,500 -2,010 53130 · Postage 0 0 0 53100 · Direct Mail - Other 0 0 0 Total 53100 · Direct Mail 4,828 1,500 -3,328 53200 · Advertising 53210 · Advertising Print 29,164 28,350 -814 53215 · Advertising Jazz Publications 0 0 0 53220 · Advertising Radio/TV 4,457 6,000 1,543 53222 · Advertising Digital 12,878 6,250 -6,628 53225 · Production/Art Work 20,250 20,000 -250 53230 · Website 0 25,000 25,000 53232 · Program Distribution 0 0 0 November 17, 2020 - Page 165 of 390 53235 · Other-Advertising 279 0 -279 Total 53200 · Advertising 67,027 85,600 18,573 53250 · Photo/Video 24,850 28,000 3,150 53300 · Printing-General Marketing 485 1,000 515 53400 · Marketing/PR Consultant 24,000 24,000 0 53500 · Poster 2,429 2,500 71 Total 53000 · Marketing 123,619 142,600 18,981 54000 · Promotion 54050- Comp Lodging 686 0 -686 54075 · Discounts-Tickets and Reception 0 0 0 54100 · Promotional Items 3,204 1,000 -2,204 54700 · Other Promotional Expense 250 0 -250 Total 54000 · Promotion 4,140 1,000 -3,140 54800 · Information Technology 54810 · Software 14,865 16,500 1,635 54812 · Consultants 0 1,500 1,500 54815 · Service Fees 0 0 0 54850 · Other-IT 3,995 3,450 -545 Total 54800 · Information Technology 18,860 21,450 2,590 55000 · Fund Raising 55200 · Cocktail Parties/Events 6,042 5,500 -542 55250 - Events 0 0 0 55300 · Entertainment 5,838 3,000 -2,838 52275 · Annual Funding Request 11,081 7,500 -3,581 55350 · Postage 0 250 250 55400 · Other Fund Raising Expenses 3,321 3,500 179 Total 55000 · Fund Raising 26,282 19,750 -6,532 56000 · Administration 56100- Accounting 0 0 0 56104 · Auto 3,274 5,400 2,126 56108 · Bank Charges 18,896 15,500 -3,396 56114 - Deprec./Equipp. Disposal 1,497 1,500 3 56116 · Dues/Subscriptions 510 965 455 56119 · Employee Benefits 0 6,600 6,600 56121 · Employee Benefits-Med Reimb 9,001 19,000 9,999 56124 · Employee Relations 4,928 3,859 -1,069 56126 · Entertainment 1,094 1,000 -94 56128 · Equipment Rental 2,660 20 -2,640 56136 · Insurance-Liability 1,225 1,500 275 56138 · Insurance-Workers Comp.587 1,000 413 56139 · Legal 20 250 230 56140 · Office Supplies 4,583 5,000 417 56144 · Overnight Service 0 0 0 56150 · Independent Contractor Fees 0 15,000 15,000 56168 · Postage 1,316 1,500 184 56172 · Printing and Forms 2,590 3,000 410 56173 · Professional Development/Ed 667 1,000 333 November 17, 2020 - Page 166 of 390 56174 · Rent 27,000 27,000 0 56176 · Suspense 0 0 0 56180 · Telephone Charges 4,170 4,500 330 56188 · Miscellaneous 6,371 5,000 -1,371 56195 · Prior Period Expense 0 0 0 Total 56000 · Administration 92,384 118,594 26,210 6560 · Payroll Expenses Processing Fee 1,317 2,100 783 56148 · Payroll 368,581 586,000 217,419 56152 · Payroll Taxes 33,624 53,500 19,876 6560 · Payroll Expenses - Other 0 0 0 Total 6560 · Payroll Expenses 403,522 641,600 238,078 Total Expense 1,399,039 1,620,279 221,240 Net Ordinary Income -41,622 -120,279 -78,657 November 17, 2020 - Page 167 of 390 Howard L. Stone, Chairman Real Estate Attorney & Investor, Retired Term Expiration: 11/15/2020 Committee Participation: Executive; Development Email .................. ............. bbopjzz@aol.com Mobile ................ ............. (970) 331-6266 CO home ............ ............. (970) 476-6266 CA home ............. ............. (310) 394-8757 Primary Address: 615 Palisades Ave, Santa Monica, CA 90402-2723 Secondary Address: 1241 Westhaven Circle, Vail, CO 81657 Michael S. Brown Regional President, Alpine Bank Term Expiration: 11/15/2022 Email .................. ............. mikebrown@alpinebank.com Mobile ................ ............. (970) 390-2759 Work................... ............. (970) 748-5702 Primary Address: PO Box 1706, Gypsum, CO 81637 Bill Blaze SVP HR & Labor Relations at Filene’s/Kaufmann’s, Retired Term Expiration: 11/15/2020 Committee Participation: Executive Email .................. ............. wblaze7@gmail.com Mobile ................ ............. (617) 413-3822 Primary Address: PO Box 3849, Avon, CO 81620 John Clayton, Jr., Director of Education Professional Musician & Educator Term Expiration: 11/15/2022 Email .................. ............. johnclayton.bass@gmail.com Home ................. ............. (626) 791-5525 Primary Address: 2876 St James Place, Altadena, CA 91001 Catherine A. Stone, Secretary & Treasurer Interior Designer, Retired Term Expiration: 11/15/2022 Email .................. ............. cathyston@aol.com Mobile ................ ............. (310) 428-7811 CO home ............ ............. (970) 476-6266 CA home ............ ............. (310) 395-8101 Primary Address: 615 Palisades Ave, Santa Monica, CA 90402-2723 Secondary Address: 1241 Westhaven Circle, Vail, CO 81657 ORGANIZATION DIRECTORY Updated as of September 10, 2020 STAFF BOARD OF DIRECTORS Mary DiLuccio, Administrative & Volunteer Coord. Email .................. ............. mary@vailjazz.org Mobile ................ ............. (970) 331-2941 Amanda Blevins, Development Director Email .................. ............. amanda@vailjazz.org Mobile ................ ............. (303) 885-1051 Brittney Wong, Development Manager Email ................. .............. bwong@vailjazz.org Mobile ............... .............. (916) 475-6694 November 17, 2020 - Page 168 of 390 ORGANIZATION DIRECTORY Updated as of September 10, 2020 Email .................. ............. garretdavies@aol.com Mobile ................ ............. (832) 689-6770 Home .................. ............. (970) 569-3354 Primary Address: PO Box 936, Edwards, CO 81632 John Dawsey VP Hospitality, Breckenridge & Crested Butte Term Expiration: 11/15/2020 Email .................. ............. johnd@ridecme.com Mobile ................ ............. (970) 331-7938 Home .................. ............. (970) 926-3131 Work ................... ............. (970) 754-3701 Primary Address: PO Box 580, Vail, CO 81658-0580 James G. Dulin Investor Email .................. ............. dulin722@comcast.net Mobile ................ ............. (970) 331-2295 Home .................. ............. (970) 569-3376 Primary Address: 33 Angela Ln, Edwards, CO 81632-8104 Robert E. Ford Investor Email .................. ............. ford@vail.net Mobile ................ ............. (970) 390-6062 Home .................. ............. (970) 476-3614 Primary Address: 2765 Bald Mountain Rd, Vail, CO 81657-4613 Secondary Address: 2775 Bald Mtn Rd, Vail, CO 81657 Fred W. Frailey Chair of Workshop Committee Journalist, Trains Magazine Term Expiration: 11/15/2021 Committee Participation: Marketing Email ................. .............. ffrailey@gmail.com Mobile ............... .............. (703) 725-2345 Home ................. .............. (970) 926-0097 Primary Address: 44 E. Turnberry Place, PO Box 667, Edwards, CO 81632 JoAnn Hickey Fine Art Collector Term Expiration: 11/15/2022 Committee Participation: Workshop; Strategic Planning Email ................. .............. joannhickey@gmail.com Mobile ............... .............. (917) 371-0420 Primary Address: 621 Holden Rd, Avon, CO 81620 James R. Johnson Chairman of the Board & CEO, Russell Standard Corp. Term Expiration: 11/15/2020 Committee Participation: Nominating Email ................. jim.johnson@russellstandard.com Mobile ............... .............. (412) 913-3600 Primary Address: 285 Kappa Dr Suite 300, Pittsburgh, PA 15238 Secondary Address: 12 Vail Road, Gateway Building R1, Vail, CO 81657 Garret Davies Co-Chairman Chair of Executive; Chair of Strategic Planning Strategy & Business Development, FiberVisions Corp. Term Ex piration: 11/15/2020 Committee Participation: Strategic Planning Term Ex piration: 11/15/2021 Committee Participation: Executive; Development Term Ex piration: 11/15/2022 November 17, 2020 - Page 169 of 390 ORGANIZATION DIRECTORY Updated as of September 10, 2020 Email .................. ............. vailcarolyn@outlook.com Mobile ................ ............. (970) 390-9913 Email .................. .............. lsstewart@stfblaw.com Mobile................ .............. (305) 799-0163 Home ................. .............. (970) 476-0756 Fax ..................... .............. (970) 476-0754 Primary Address: 5146 Gore Circle, Vail, CO 81657 Secondary Address: 824 W. Indiantown Road, Jupiter, FL 33458 William W. Verity President & Managing Director, Verity Investment Partners Term Expiration: 11/15/2021 Committee Participation: Executive; Nominating Email .................. ............. will@verityvip.com Mobile ................ ............. (843) 670-3686 Home ................. ............. (843) 525-9010 Work ................... ............. (843) 379-6661 CO home ............ ............. (970) 926-1238 Primary Address: PO Box 1322, Beaufort, SC 29901 Secondary Address: 50 Singletree Rd #B, Edwards, CO 81632 Glen Wood Real Estate Developer, CanWest Ventures Term Expiration: 11/15/2020 Email .................. ............. canwestvail@gmail.com Mobile ................ ............. (970) 390-1592 Primary Address: 1139 Sandstone Dr Unit 5, Vail, CO 81657-5544 Secondary Address: 22 West 15th Street, New York, NY 10011 Caroly n Pope Chair of Marketing Flight A ttendant & Writer Term Expiration: 11/15/2021 Commit tee Participation: Workshop Primary Address: 5782 E. Finisterra, Tucson, AZ 85750 Secondar y Address: 2620 Bald Mountain Road #B, Vail CO 81657 Larry S. Stewart Attorney, Stewart Tilghman Fox Bianchi & Cain, P.A. Term Expiration: 11/15/2021 Commit tee Participation: Executive; Development; Strategic Planning November 17, 2020 - Page 170 of 390 Allie Coppeak Fundraiser, Retired Email .................. .............. acoppeak@gmail.com Home ................. .............. (970) 331-6015 Primary Address: 5200 S. Ulster St. #1411, Greenwood Village, CO 80111 Dr. Willie Hill, Jr. Professor & Director of the Fine Arts Center, University of Massachusetts Amherst Email .................. .............. drwhill2@gmail.com Mobile .................. .............. (413) 626-8345 Primary Address: 31 Summerfield Rd, Amherst, MA 01002-3468 Laura Miller Music Teacher, Avon & Edwards Elementary Schools Email .................. .............. laura.miller@eagleschools.net Mobile................ .............. (405) 822-9541 Mike Peak Professional Musician Email .................. .............. mikepeak@cox.net Mobile................ .............. (949) 425-9156 Home ................. .............. (949) 395-6052 Primary Address: 25522 Nellie Gail Rd, Laguna Beach, CA 92653-6122 Bill Pierce Principal Architect, Pierce Architects Email .................. ............. bill@vailarchitects.com Mobile ................ ............. (970) 331-9001 Work ................... ............. (970) 476-6342 Primary Address: 1650 Fallridge Road, Suite C-1, Vail, CO 81657 Alan Tanenbaum Attorney & Non-profit Executive, Retired Email .................. ............. alantanen@gmail.com Mobile ................ ............. (202) 486-8619 Primary Address: 6772 Brigadoon Drive, Bethesda, MD 20817 Secondary Address: 1360 Westhaven Drive, Unit 4B, Vail, CO 81657 Gary J.E. Thornton Captain, US Coast Guard, Retired Committee Participation: Marketing Email .................. ............. thornton@vail.net Mobile ................ ............. (970) 331-3648 Home .................. ............. (970) 926-6195 Primary Address: 440 Winslow Road, PO Box 1818, Edwards, CO 81632 Linda Wilson Email .................. ............. lindajwilson@aol.com Mobile ................ ............. (203) 733-1547 Home .................. ............. (970) 926-8172 Primary Address: 1840 Winslow Road, Edwards, CO 82632 PO Box 1343, Edwards, CO 81632 ORGANIZATION DIRECTORY Updated as of September 10, 2020 ADVISORY BOARD Committee Participation: Workshop; Development Committee Member Participants Wing Mayer Committee Participation: Workshop Email .................. .............. austinwingmayer@gmail.com Mobile................ .............. (954) 646-3499 Jill Tanenbaum Committee Participation: Marketing Email .................. .............. jill@jtdesigns.com Mobile................ .............. (301) 385-4039 Steve Pope Committee Participation: Strategic Planning Email .................. .............. spope1149@gmail.net Mobile................ .............. (480) 313-2821 Sarah Valente Committee Participation: Workshop; Marketing Email .................. .............. sarahbeyondwords@gmail.com Mobile................ .............. (202) 494-0647 November 17, 2020 - Page 171 of 390 Attachment: VAIL-DAILY-7-18-20-(1)-(1).jpg November 17, 2020 - Page 172 of 390 Users: amanda@vailjazz.org Email: amanda@vailjazz.org November 17, 2020 - Page 173 of 390 2021 Annual Contribution: Vail Valley Foundation Martha Brassel Town of Vail 2021 Annual Council Contribution Request CONTRIBUTION POLICY All contribution requests received by the Town of Vail will be processed in the following manner: A. All requests must be submitted electronically. Incomplete applications and supplemental information will not be accepted. THE TOWN COUNCIL WILL ONLY BE GIVEN YOUR COMPLETED APPLICATION FORMS. NO SUPPLEMENTAL INFORMATION WILL BE GIVEN TO THE TOWN COUNCIL. B. All applications for annual funding shall be completed and submitted by September 30th by 5:00 P.M. C. The Town Council will evaluate the various proposals based on their direct benefit to the entire community of Vail, fulfillment of the Town’s mission, and how this contribution will affect our resort community’s future health. The Town Council’s mission statement reads: In order to be the premier international mountain resort community, we’re committed to growing a vibrant, diverse economy and community, providing our citizens and guests with exceptional services and an abundance of recreational, cultural and educational opportunities. DISCLOSURE TO ALL APPLICANTS: 1. No money will be disbursed until March 1st, 2021. 2. Because of uncertainty of revenue estimates, please note the following possibilities: a) Contribution funding may be reduced based on 2021 revenues. b) The Town of Vail may choose to disburse funding in quarterly installments throughout 2021. Special event funding will follow the CSE’s guideline of payment in thirds pending completion of CSE and Town of Vail permitting requirements. 3. Notification of awards will be sent after the Council approves the final budget in December. GENERAL INSTRUCTIONS: All applications must be submitted by September 30th by 5:00 P.M. Any application received after that date will not be considered. Please complete all fields in this application. No hard copies are accepted. Email contact mbrassel@vvf.org What is the name of your organization? Vail Valley Foundation What category of funding are you applying for? (See definitions at www.vailgov.com/departments/finance/grant- process) Signature Events Type of Funding Requested Cash and In-kind Amount of Cash Contribution Requested $59,325 In-Kind Contribution Requested Complimentary rent for "the nest" parking for all VDF performances @ GRFA What is the name of your event? Vail Dance Festival Is this a new event or program? No How much funding did you receive from the Town of Vail for 2020? (Please include total funding you received from the CSE and Town Council) $7,500 November 17, 2020 - Page 174 of 390 Proposed Event/Program Start Date 07/30/2021 Proposed Event/Program End Date 08/10/2021 Name of person completing the application Martha Brassel Title of person completing the application Development Director Provide name of person or entity to whom the funding check will be cut. Vail Valley Foundation Mailing Address Street PO Box 6550/90 Benchmark Rd, 3rd Floor City Avon State Colorado Zip Code 81620 Telephone number 9707772015 Email address mbrassel@vvf.org Event/program and/or organization website vaildance.org Number of years organization has been in business 37 Organization's Mission Statement To enhance the quality of life in the Vail Valley and showcase our community to a global audience through arts, athletics and education. Organization's Tax Status Non-Profit (501C-3) If applicable, please attach current State Department of Revenue Certificate with this application. VVF IRS Tax Exempt Letter 501(c)(03).pdf EVENT/PROGRAM DESCRIPTION Is this a new or existing event/program in Vail? Existing How many years has the event or program been produced in Vail? 32 How does your request support item 1C of the Contribution Policy (See above) The Vail Dance Festival has an international reputation for excellence and innovation. It is known as a summer home for dancers at the top of their class from a diverse background performing a variety of dance genres. Please describe the location(s) of the event or program in previous years. The Festival mainly takes place at the Gerald R. Ford Amphitheater, but we also have Vail Village pop up events like Dancing in the Streets. We generally have 2 performances at the Vilar Performing Arts Center and 1 free performance at the Avon Performance Pavilion, but the bulk of the Festival takes place in Vail. November 17, 2020 - Page 175 of 390 Please provide a detailed description of the event/program and its activities. The Vail Dance Festival generally runs over the span of two weeks and presents 12 performances with a wide range of genres including memphis jookin', modern, tap, and classical ballet. The Festival brings world-renowned companies, dancers, musicians, and choreographers to Vail to create and collaborate on new and existing works. In 2019, we commissioned and premiered 7 new works. In addition to the performances, we also host numerous ancillary events during the Festival window: -Dancing in the Streets: performers take to the streets of Vail for two free, interactive performances -Festival Forums: a live podcast recording where artists from the Festival are interviewed by the hosts of Conversations On Dance, a national podcast series -Celebrate the Beat: a free week-long dance camp for children in Eagle County that culminates in a performance on stage during International Evenings of Dance -Tutu Tea Party: an afternoon of dance and activities for young aspiring dancers -Community Arts Access: we partner with community organizations to eliminate socioeconomic barriers to the arts by providing free tickets to each of the performances (over 300 distributed in 2019). -Kids 12 & Under receive free lawn access (912 distributed in 2019). - Master Class Series: Festival artists share their talents with local and regional dance students (in 2019 244 students attended 11 classes). Do you plan to use Vail Recreation District Facilities? No If any of the event/program takes place outside of the Town of Vail, please explain where the event will take place and why. We generally have two performances that take place at our sister venue, the Vilar Performing Arts Center as well as a free performance at the Avon Performance Pavilion in an effort to bring dance entertainment to a wider range of people in Eagle County. ENVIRONMENTAL PRACTICES Which of these environmental practices will you commit to executing at your event/program? Use of recyclable materials - banners, paper, etc., Ban use of plastic bags, Remind guests to bring re-usable bags and water bottles, Encourage use of bicycles, buses, shuttles, carpools, walking or public transit to event, Recycling required in all areas of event, Ban styrofoam, not allowed within town limits, Provide water bottle filling stations, Provide secure bike parking area Please describe your commitment to environmental sustainability and detail measures that will be taken during your event to ensure minimal environmental impact and sustainable best practices. We continue to work to improve the overall environmental footprint of the Festival. EVENT/PROGRAM INFORMATION Number of participants (athletes, artists, exhibitors, etc.) anticipated 183 Number of volunteers needed 128 Number of event/program staff 100 Estimate of total number of spectators/attendees anticipated 20,000 Estimate the number of destination guests from within Colorado, with a focus on the Front Range that your event/program will bring to Vail 8,200 Estimate the number of destination guests from outside Colorado your event/program will bring to Vail 6,400 Estimate the number of international guests your event/program will bring to Vail 200 November 17, 2020 - Page 176 of 390 How will your event/program increase sales tax in Vail? By attracting tourists and front range guests to the Valley for multiple night stays and driving guests into Vail restaurants & bars prior to and following each Festival performance. 36% of Festival attendees are out-of-state guests, with an additional 36% of guests that are in-state overnight. Additionally, the Festival brings in over 100 artists and staff members that all stay, shop and dine in Vail. Brand Fit: How will your event or program support the mission and vision of the Vail Town Council? By offering unique programming that attracts an array of demographics as well as commissioned world premieres that happen right on the Vail stage. Many times, the premieres go on to be showcased in other cities and continue to create exposure for Vail and the cultural experiences it has to offer. Brand Fit: How will your event or program support the Vail brand identity? By offering a world-class cultural experience in an intimate, accessible, and beautiful setting. Community Enrichment: How will your event/program attract target markets of both visitors and community members? By providing a wide range of programming that takes place in multiple locations. Programming includes a performance evening that's accessible to everyone at a very low price point and free performances in the streets of Vail throughout the Festival window. We also offer free lawn tickets for children 12 as well as a Community Arts Access program that provides tickets to families that otherwise might not be able to afford attending. Growth Potential: How will the event/program deliver fresh content? (Fresh content means new programming, entertainers, adding additional days and activities.) Each year, the Festival brings in new artists to create and collaborate on a unique material including several world premieres created specifically for the Vail Dance Festival. Growth Potential: How will the event/program promote an atmosphere of vitality, fun and celebration? Damian Woetzel takes a very thoughtful approach to programming so that our end result is positive and impactful. We will host fun pop-up style events in Vail Village so guests are able to interact with Festival artists outside of their normal setting. We hope to be able to host a closing night celebration with live music and dancing. Marketing Strength: What is the potential for the event/program to leverage media exposure and attract sponsorship support? Strong. We have an experienced sponsorship team working year-round to bring in sponsors as well as a talented marketing & PR team who are consistently working on thoughtful communications strategies, plans and relationships to drive awareness, coverage and reach. In 2020, we received major media coverage from the New York Times, The New Yorker, The Wall Street Journal, Harper's Bazaar and more. Potential: How will the event or program enhance Leadership Skills: locally, nationally and internationally? The Vail Dance Festival employs a variety of local students throughout the summer season. Through that employment, they are able to gain experience in an entry-level position that requires them to develop important organizational and social skill sets. We also offer a variety of volunteer opportunities for those looking to donate their time and learn more about dance, the arts & entertainment. Community Enrichment: What is the lasting community involvement opportunity and/or lasting community benefit of the event or program? Accessibility. We offer numerous programs including Community Arts Access where we partner with community organizations to eliminate socioeconomic barriers to the arts by providing free tickets to each of the performances. We also offer free lawn tickets for children 12 and under as well as an evening performance where all tickets are only $20.21. Another community event that is a hit for all ages is the free Dancing in the Streets activation in Vail. How will the event or program leverage media and attract donor and sponsorship support? Vail receives a lot of attention and recognition in the press coverage we've received over the years from publications like the New York Times. After the Digital Festival took place this summer, general Festival awareness has increased due to the increased accessibility which will attract new donors and sponsors alike. EVENT ECONOMIC IMPACT Potential benefits to the Town of Vail - Estimate number of room nights for your event or program. 3,600 November 17, 2020 - Page 177 of 390 Potential benefits to the Town of Vail - Potential benefits to the Town of Vail - Estimate increased spending generated by your event or program. $4,700,000 Example: Increased spend by attendees in restaurants, shops, lodging or activities. Potential benefits to the Town of Vail - What estimated return on investment (ROI) in dollars should the Town of Vail expect? $81 ROI in this case refers to for each dollar the event/program is funded, how many dollars will be received by the Town of Vail from event impact.) Example: Estimated ROI - Formula: # of attendees x total average spending = $ (2000 attendees) x ($240 daily spend ) = $480,000 Explanation of how you will direct prospective attendees to book lodging within the Town of Vail and a description of how you will track the number of lodging nights generated. REMINDER: Per the CSE funding agreement, the event producer is REQUIRED to direct attendees to book in Town of Vail hotels and lodges. *The $81 ROI was calculated by dividing the economic impact generated in 2019 by the amount TOV funded. The formula example did not seem correct to generate the true ROI. That said, per the formula example, the dollar amount would be the $4.7M listed in the economic impact line above.* We will track the lodging by conducting a survey. We'll promote attendees to book lodging in Vail through our website and email marketing. BUDGET Using the provided budget template, provide a detailed estimated event/program budget, including anticipated revenues and expenses. Are your books audited? Yes Describe how you will use the funds requested? Funds will be used to support all aspects of the festival operations with the exception of one direct allocation of $5,000 to the Festival Forums/Conversations on Dance national podcast. Please upload event/program/organization budget. 2020-2021 Vail Dance Festival Budget.xlsx Who currently funds the event/program? Donors, Underwriters, Sponsors, Ticket Sales, Municipal Funding Who currently funds your organization? Donors, Sponsors, Ticket Sales, Municipal Funding, Grants What percentage % of the total event budget is being requested to fund? 2 If the event/program is not funded at full request, how will the event change with a lower funding allocation? Reductions will be made across all expense categories. Should the Council decide not to support this event/program at all, will it still occur? Yes What dollar amount of the total event/program gross revenue do you expect the event itself to generate? (ticket sales, merchandise, food and alcohol sales, etc.) 1,030,000 Do you intend to host the event or program in Vail beyond 2021? Yes Do you anticipate requesting funding from the CSE for 2021? No Audience: Who is your audience? (You may choose more than one.) First time visitors, Returning guests, Primary and Second Homeowners, Local residents November 17, 2020 - Page 178 of 390 Channels: Which of these channels will you utilize to promote your event or program? (You may select more than one.) Print - Local, Print - Regional, Print - National, Editorial, Radio, Television, Online Event Listings, E-newsletters, Web, Media Plan/Public Relations, Grassroots, Facebook, Instagram, Posters, Rack Cards, Signage – Banners, etc, Co-promotions, Partnerships, Local Vail Businesses, Concierge Visits, Other Please explain "Other". We also work with companies and artists involved to promote the event to their markets as well as local and front range dance studios. SPONSORSHIPS & PARTNERSHIPS 1. What is the dollar $ amount of sponsorships and/or partnerships from other sources reflected in the event/program budget? $175,000 1a. What is the dollar $ amount of in-kind services or items provided from sponsors or partners? $75,000 2. Please list your confirmed sponsors or partners. The $175,000 listed above in "1." is the forecasted sponsorship revenue for the 2021 Festival based on historical data not including the cancelled 2020 Festival. There was no sponsorship revenue brought in for the 2020 Virtual Festival. Current contracted sponsors for the 2021 Festival include GMC, TIAA Bank, Nature Valley, Pacifico, & Meoimi Wines. 3. Please explain the potential for additional sponsorships or partners. The VVF sales and sponsorship team works year round to secure corporate partners. As Events begin to return in 2021 there is potential for new Brand Partners to sign on as sponsors of the VDF to reach the affluent demographic both on-site experiential and branding opportunities and via content and media efforts. ADDITIONAL INFORMATION Are there any other things you'd like to share with Council and staff that are not included in the application? Should social activates return to pre-pandemic status by summer 2021 we anticipate the Vail Dance Festival will be one of the first major dance productions to take place in the United States. Dance companies and festivals across the country have cancelled programming through spring 2021. The Vail Dance Festival may be one of the first programs in which dancers return to the stage and audiences to a theater which will create a very robust environment for the 2021 festival. REQUIRED ATTACHMENTS Organization rosters naming all officers, board of directors and respective positions as relevant VVF Roster 2020 for TOV Funding (VDF).pdf OPTIONAL ATTACHMENTS List any URLs where additional information can be found, including photos, videos or other content relevant to your application. vaildance.org Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding VDF20 - Stakeholders_TOV.pdf Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding We encourage questions about the Council application to be sent via email to Carlie Smith - csmith@vailgov.com. Phone calls for further discussion can be scheduled over email as well. --->The "Save Draft" button below allows you to save your application and come back to work on it again. November 17, 2020 - Page 179 of 390 --->The "Save" button is for when your application is complete and ready to submit. ---> Your application has not been formally submitted until you navigate to the Menu page and click "Submit Request". You will receive a confirmation email once your application has been submitted.<--- Number Linked Users mbrassel@vvf.org Submission Date Submission Date Submission Date 09/30/2020 2021 Annual Contribution: File Attachments If applicable, please attach current State Department of Revenue Certificate with this application. VVF IRS Tax Exempt Letter 501(c)(03).pdf Please upload event/program/organization budget. 2020-2021 Vail Dance Festival Budget.xlsx Organization rosters naming all officers, board of directors and respective positions as relevant VVF Roster 2020 for TOV Funding (VDF).pdf Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding VDF20 - Stakeholders_TOV.pdf November 17, 2020 - Page 180 of 390 November 17, 2020 - Page 181 of 390 November 17, 2020 - Page 182 of 390 Sheet1 2020-2021 VAIL DANCE FESTIVAL BUDGET Revenue Individual Gifts $1,345,500.00 Sponsorship $175,000.00 Govt Support $80,000.00 Ticket Sales $950,000.00 MISC Earned Income $80,000.00 Grants $225,000.00 TOTAL $2,855,500.00 Expenses Labor & Benefits $738,841.00 Marketing $191,764.00 Membership & Sales Team Expenses $30,540.00 Production Costs $1,742,035.00 Social & Fundraising Events $65,500.00 Supplies/Software/Legal/Ins./Mail $60,974.00 Total $2,829,654.00 Net Profit (Loss)$25,846.00 November 17, 2020 - Page 183 of 390 VAIL VALLEY FOUNDATION Officers • Ann Smead, Chairman • Mike Imhof, President • Bob Ford, Treasurer • Heidi Elzinga, Secretary • Sarah Johnson, Senior Vice President, YouthPower365 Board of Directors • Andy Arnold • John Arnold • Carrie Besnette Hauser • Sam Bronfman • Linn Brooks • Susan Campbell • Charlene Chen • Alejandra Cortés de Milmo • Steve Coyer • Matt Donovan • Johannes Faessler • Tim Finchem • Margie Gart • Sheika Gramshammer • Nadia Guerriero • Beth Howard • Al Hubbard • B.J. Hybl • David Hyde • Mike Imhof • Chris Jarnot • Cheryl Jensen • Alexia Jurschak • Anne-Marie Keane • Sarah Millett • Ellen Moritz • Kaia Moritz • Dan Pennington • Jill Plancher • David Salvin • Ken Schanzer • Susanna Shannon • Rod Slifer • Ann Smead • Hap Stein • Kristin Tang • Fred Tresca • Gary Woodworth • Kristy Woolfolk Life Trustees • Adam Aron • Judy Berkowitz • Marlene Boll • Bjorn Erik Borgen • Berry Craddock • Jack Crosby, In Memoriam • Andy Daly • Bill Esrey • President Gerald R. Ford, In Memoriam • Harry Frampton • Pete Frechette, In Memoriam • Steve Friedman • John Galvin, In Memoriam • John Garnsey • George Gillett • Donna Giordano • Pepi Gramshammer, In Memoriam • Steve Haber • Martha Head • Mike Herman • William Hybl • Elaine Kelton • Kent Logan • Peter May • Eric Resnick • Doug Rippeto • Mike Shannon • Stanley Shuman • Oscar Tang • Stew Turley • Betsy Wiegers Vail Dance Festival Staff 1. Mike Imhof – President 2. Sarah Johnson – SVP Arts & Education 3. Sarah Franke – VP Marketing & Operations 4. Martha Brassel – Development Director 5. Dave Dressman – VP Sales & Sponsorship November 17, 2020 - Page 184 of 390 Users: mbrassel@vvf.org Email: mbrassel@vvf.org November 17, 2020 - Page 185 of 390 2021 Annual Contribution: Vail Valley Foundation Dave Dressman Town of Vail 2021 Annual Council Contribution Request CONTRIBUTION POLICY All contribution requests received by the Town of Vail will be processed in the following manner: A. All requests must be submitted electronically. Incomplete applications and supplemental information will not be accepted. THE TOWN COUNCIL WILL ONLY BE GIVEN YOUR COMPLETED APPLICATION FORMS. NO SUPPLEMENTAL INFORMATION WILL BE GIVEN TO THE TOWN COUNCIL. B. All applications for annual funding shall be completed and submitted by September 30th by 5:00 P.M. C. The Town Council will evaluate the various proposals based on their direct benefit to the entire community of Vail, fulfillment of the Town’s mission, and how this contribution will affect our resort community’s future health. The Town Council’s mission statement reads: In order to be the premier international mountain resort community, we’re committed to growing a vibrant, diverse economy and community, providing our citizens and guests with exceptional services and an abundance of recreational, cultural and educational opportunities. DISCLOSURE TO ALL APPLICANTS: 1. No money will be disbursed until March 1st, 2021. 2. Because of uncertainty of revenue estimates, please note the following possibilities: a) Contribution funding may be reduced based on 2021 revenues. b) The Town of Vail may choose to disburse funding in quarterly installments throughout 2021. Special event funding will follow the CSE’s guideline of payment in thirds pending completion of CSE and Town of Vail permitting requirements. 3. Notification of awards will be sent after the Council approves the final budget in December. GENERAL INSTRUCTIONS: All applications must be submitted by September 30th by 5:00 P.M. Any application received after that date will not be considered. Please complete all fields in this application. No hard copies are accepted. Email contact ddressman@vvf.org What is the name of your organization? Vail Valley Foundation What category of funding are you applying for? (See definitions at www.vailgov.com/departments/finance/grant- process) Signature Events Type of Funding Requested Cash and In-kind Amount of Cash Contribution Requested $75,000 In-Kind Contribution Requested $3,000 What is the name of your event? Gerald Ford Amphitheater - Live Music & Entertainment Is this a new event or program? No How much funding did you receive from the Town of Vail for 2020? (Please include total funding you received from the CSE and Town Council) $57,050 November 17, 2020 - Page 186 of 390 Proposed Event/Program Start Date 06/01/2021 Proposed Event/Program End Date 09/17/2021 Name of person completing the application Dave Dressman Title of person completing the application VP Sales Provide name of person or entity to whom the funding check will be cut. Vail Valley Foundation Mailing Address Street PO Box 6550/90 Benchmark Rd, 3rd Floor City Avon State Colorado Zip Code 81620 Telephone number 9707772015 Email address ddressman@vvf.org Event/program and/or organization website grfavail.com Number of years organization has been in business 37 Organization's Mission Statement To enhance the quality of life in the Vail Valley and showcase our community to a global audience through arts, athletics and education. Organization's Tax Status Non-Profit (501C-3) If applicable, please attach current State Department of Revenue Certificate with this application. VVF IRS Tax Exempt Letter 501(c)(03).pdf EVENT/PROGRAM DESCRIPTION Is this a new or existing event/program in Vail? Existing How many years has the event or program been produced in Vail? 33 How does your request support item 1C of the Contribution Policy (See above) The Gerald R. Ford Amphitheater, now heading into its 35th year, provides one of the most beautiful performing arts spaces imaginable, and is a centerpiece of summer in Vail for locals and visitors. The VVF continues to work tirelessly to position the GRFA as a premier entertainment bucket list venue through marketing, PR, on-site customer experience, ticketing and talent programming. We are committed to thoughtfully programming an amazing summer schedule of GRFA events which will drive economic vitality, enrich our community and providing our citizens and guests with exceptional cultural and entertainment options. November 17, 2020 - Page 187 of 390 Please describe the location(s) of the event or program in previous years. Gerald R. Ford Amphitheater, Vail CO Please provide a detailed description of the event/program and its activities. In the past, this application has been specific to funding for Hot Summer Nights free concert series only. This year, and in the years going forward, the VVF would like to approach this funding request as an overall GRFA Live Music & Entertainment funding request inclusive of Hot Summer Nights, Amp Summer Concerts, a new end of Summer Community Concert and other events like Movie Nights and one-off community events. The Vail Dance Festival and the Bravo! Music Festival will continue to be standalone event funding requests from VVF for Dance and from Bravo! Vail. Over the past few years, we have increased the quantity of events at the GRFA through a unique partnership with AEG. We also refreshed the creative brand identity and logos to focus on the beauty of the venue and the experience it provides. We want to continue our upwards trajectory with added programming and a continued focus on national/international marketing, branding and PR efforts to further position the GRFA as a can't miss experience for all those who visit the Vail Valley. Descriptions: Hot Summer Nights free concert series: a summer long series of 6-8 concerts held mainly on Tuesday nights which are family friendly and free to attend. HSN brings regional and national touring acts to Vail for locals and visitors alike to enjoy at no cost. Amp Summer Concerts, in partnership w/ AEG Presents: This unique partnership allows the VVF to capitalize on another world class Colorado venue; Red Rocks. AEG is the primary booking agent for Red Rocks summer concerts and due to our partnership with them, we have been able to secure top tier acts who normally play much larger venues than the GRFA. Over the past few Summers, we have had the pleasure of hosting legends like Robert Plant, Steve Miller Band & Steve Martin & Martin Short as well as current superstars like Trey Anastasio, Bon Iver and Nathaniel Rateliff. These concerts are programmed throughout the summer around the Vail Dance Festival & Bravo! Vail and are ticketed events which drive significant media and PR exposure. VVF has full control and approval rights over which artists AEG can program into the venue. *NEW* End of Summer Community Concert: The VVF plans to launch a new, annual 'Community Concert' in 2021. The concept is to offer locals (and guests) the ability to come celebrate the end of summer and gather to send major snow vibes into the atmosphere for a big winter season. The event would take place at the end of August or beginning of Sept. Eagle County locals would be able to 'claim' their free ticket prior to tickets being available to the general public. The event would be a movie and music extravaganza and would feature drink specials, a winter ski film from TGR, Warren Miller, Red Bull (or similar) followed by a Hot Summer Nights style concert. Additional live music and entertainment programming at the GRFA may include Movie Nights at the Amp, 3rd party events, and private events. Do you plan to use Vail Recreation District Facilities? No If any of the event/program takes place outside of the Town of Vail, please explain where the event will take place and why. N/A ENVIRONMENTAL PRACTICES Which of these environmental practices will you commit to executing at your event/program? Use of recyclable materials - banners, paper, etc., Ban use of plastic bags, Remind guests to bring re-usable bags and water bottles, Encourage use of bicycles, buses, shuttles, carpools, walking or public transit to event, Recycling required in all areas of event, Use eco-friendly serving utensils (compostable or recyclable), Ban styrofoam, not allowed within town limits, Provide water bottle filling stations, Provide secure bike parking area Please describe your commitment to environmental sustainability and detail measures that will be taken during your event to ensure minimal environmental impact and sustainable best practices. We continue to work to improve the overall environmental footprint of the venue through a variety of different practices. EVENT/PROGRAM INFORMATION Number of participants (athletes, artists, exhibitors, etc.) anticipated 750 Number of volunteers needed 50 November 17, 2020 - Page 188 of 390 Number of event/program staff 50 Estimate of total number of spectators/attendees anticipated 55,000 Estimate the number of destination guests from within Colorado, with a focus on the Front Range that your event/program will bring to Vail 8,500 Estimate the number of destination guests from outside Colorado your event/program will bring to Vail 6,000 Estimate the number of international guests your event/program will bring to Vail 500 How will your event/program increase sales tax in Vail? By providing world class entertainment options in a unique, intimate venue that embodies the beauty of summer in the Rocky Mountains and attracting tourists and front range guests to the Valley who will book lodging and populate the Vail Village restaurants and bars prior to and following concerts and events. Brand Fit: How will your event or program support the mission and vision of the Vail Town Council? By further positioning the GRFA as a 'bucket list' venue for live entertainment, the VVF will complement the Town Council's mission to make Vail the premier international mountain resort community, and continue to be a certified Sustainable Destination. Music and entertainment provide a vibrant and attractive option for guests and locals. It is an experience that consumers are willing to travel for, as shown by our large percentage of non-locals who attend our Amp Summer Concerts. As well, the GRFA contributes to a thriving local community through our free events and gives locals a venue to be very proud of. Brand Fit: How will your event or program support the Vail brand identity? By delivering world class, premium, entertainment options throughout the summer accented by a top of the line videoboard, unique concessions offerings and delicious food....all of which collectively are the perfect compliment to the fantastic array of existing shopping and dining options in Vail Village. Community Enrichment: How will your event/program attract target markets of both visitors and community members? By offering the ability to see some of the best bands and entertainers in the world in a comfortable, accessible and majestic venue that is walking distance from Vail Village. And, by continuing to offer both free and paid entertainment options. Growth Potential: How will the event/program deliver fresh content? (Fresh content means new programming, entertainers, adding additional days and activities.) Via unique partnerships, thoughtful talent booking, fresh menu offerings, engaging videoboard content, and the creation of a new, end of summer community concert celebration. Growth Potential: How will the event/program promote an atmosphere of vitality, fun and celebration? As we've seen from the challenges of 2020, live music and entertainment are a critical component of life for many and the natural desire to gather and celebrate amongst friends in a setting the GRFA is as strong as ever. As one of the few promoters who hosted live music in the summer of 2020, the GRFA staff saw first hand how valued the GRFA is to the community. The natural result of normal GRFA music and entertainment programming is an atmosphere of vitality, fun and celebration. For both locals and visitors, the GRFA is a necessary ingredient to the overall recipe of fun and celebration in the Summer Season in Vail. Lastly, VVF consciously sources bands, artists, entertainers who align well with the Vail Brand. We take a very thoughtful and creative approach to programming so that our end result is positive and impactful. Marketing Strength: What is the potential for the event/program to leverage media exposure and attract sponsorship support? Strong. We have an experienced sponsorship team working year-round to bring in sponsors as well as a talented marketing and PR team who are consistently working on thoughtful communications strategies, plans and relationships to drive awareness, coverage and reach which in turn makes the venue more attractive to sponsors and partners. November 17, 2020 - Page 189 of 390 Potential: How will the event or program enhance Leadership Skills: locally, nationally and internationally? The Amphitheater employs a variety of local students throughout the summer season. Through that employment, they are able to gain experience in an entry level position that requires them to develop important organizational and social skill sets. We also offer a variety of volunteer opportunities for those looking to donate their time to a worthy cause and learn about the arts and entertainment industry and gain general venue operation skills. Community Enrichment: What is the lasting community involvement opportunity and/or lasting community benefit of the event or program? The lasting community benefit is that year after year the GRFA contributes to healthy art and entertainment scene in Vail and brings a diverse group of music and entertainment options for locals and tourists alike. It gives the Vail community a venue to truly be proud of and to show off to the world. The VVF is striving to further position the GRFA as a 'bucket list' venue for live entertainment consumers which will continue to drive tourism and economic impact into the Vail. GRFA programming is chosen in an effort to enhance the quality of life in the Vail Valley through the arts by hosting free concerts, paid concerts with a range of price points, the annual Vail Dance Festival, and providing a venue for Bravo! Vail each summer. How will the event or program leverage media and attract donor and sponsorship support? Through the exposure and attractive demographic that the GRFA venue and events will provide to its partners/supporters/sponsors. Additionally, the VVF is motivated and interested in collaborating with VLMD and/or Vail Resorts marketing to 'host' larger influencers & media at the GRFA during the summer while also exposing those media members/editors/influencers to all that Vail Summer has to offer. The end result would be added media coverage which in turn, helps with sponsorship and attendance/tourism. EVENT ECONOMIC IMPACT Potential benefits to the Town of Vail - Estimate number of room nights for your event or program. 1,670 Potential benefits to the Town of Vail - Potential benefits to the Town of Vail - Estimate increased spending generated by your event or program. $1,600,000 Example: Increased spend by attendees in restaurants, shops, lodging or activities. Potential benefits to the Town of Vail - What estimated return on investment (ROI) in dollars should the Town of Vail expect? $58 ROI in this case refers to for each dollar the event/program is funded, how many dollars will be received by the Town of Vail from event impact.) Example: Estimated ROI - Formula: # of attendees x total average spending = $ (2000 attendees) x ($240 daily spend ) = $480,000 Explanation of how you will direct prospective attendees to book lodging within the Town of Vail and a description of how you will track the number of lodging nights generated. REMINDER: Per the CSE funding agreement, the event producer is REQUIRED to direct attendees to book in Town of Vail hotels and lodges. *The $58 ROI was calculated by dividing the economic impact generated in 2019 by the amount TOV funded. The formula example did not seem correct to generate the true ROI. That said, per the formula example, the dollar amount would be the $1.6M listed in the economic impact line above.* We will direct prospective attendees to book lodging within the Town of Vail through our website and marketing emails. There will be a dedicated ‘Plan Your Visit’ section of the venue website which will feature a variety of lodging options and other tourist information. We will also feature key lodging partners on our Videoboard. We will track the number of lodging nights generated via post-event surveys. BUDGET Using the provided budget template, provide a detailed estimated event/program budget, including anticipated revenues and expenses. Are your books audited? Yes November 17, 2020 - Page 190 of 390 Describe how you will use the funds requested? The funding will be included as part of our overall revenues to offset the very high costs of operating, maintaining and programming the GRFA venue across what is a very short summer season. One of the challenges we have always faced regarding the GRFA is the fact that the venue can only operate successfully for approximately 100 days per year due to weather. This short season limits the financial upside and makes our partners like TOV and our sponsors even more critical the the health and overall vibrancy of the GRFA. Please upload event/program/organization budget. GRFA 2020 Budget Snapshot for TOV.pdf Who currently funds the event/program? Donors, Underwriters, Sponsors, Ticket Sales, Municipal Funding Who currently funds your organization? Donors, Sponsors, Ticket Sales, Municipal Funding, Grants What percentage % of the total event budget is being requested to fund? 7 If the event/program is not funded at full request, how will the event change with a lower funding allocation? The overall live music and entertainment talent budget would be reduced. Should the Council decide not to support this event/program at all, will it still occur? Yes What dollar amount of the total event/program gross revenue do you expect the event itself to generate? (ticket sales, merchandise, food and alcohol sales, etc.) 450,000 Do you intend to host the event or program in Vail beyond 2021? Yes Do you anticipate requesting funding from the CSE for 2021? No Audience: Who is your audience? (You may choose more than one.) First time visitors, Returning guests, Primary and Second Homeowners, Local residents Channels: Which of these channels will you utilize to promote your event or program? (You may select more than one.) Print - Local, Print - Regional, Print - National, Editorial, Radio, Television, Online Event Listings, E-newsletters, Web, Media Plan/Public Relations, Grassroots, Facebook, Instagram, Twitter, Posters, Rack Cards, Signage – Banners, etc, Co-promotions, Partnerships, Local Vail Businesses, Concierge Visits, Other Please explain "Other". Cross marketing efforts with sponsors, artist/band promotion, Merch. SPONSORSHIPS & PARTNERSHIPS 1. What is the dollar $ amount of sponsorships and/or partnerships from other sources reflected in the event/program budget? $525,000 1a. What is the dollar $ amount of in-kind services or items provided from sponsors or partners? $75,000 2. Please list your confirmed sponsors or partners. *The above 1 and 1a are based upon a normal (non-covid) summer season. For the 2021 season, the following sponsors and partners are confirmed: GMC, TIAA Bank, Nature Valley, Pacifico, Meioimi Wines, BluSky Resoration, Deep Eddy Vodka, Outside Magazine, AEG Presents. November 17, 2020 - Page 191 of 390 3. Please explain the potential for additional sponsorships or partners. VVF will continuously source like-minded sponsors and partners to support the health and well-being of the GRFA venue and it's individual events. We have the ability to offer partners a variety of exposure including sampling, sales, brand recognition and exposure, on-site experiential opportunities, social media & messaging, unique content, and influencer marketing. ADDITIONAL INFORMATION Are there any other things you'd like to share with Council and staff that are not included in the application? The above budget attachment is the 2020 Covid modified summer budget. However, I have also attached a forecasted 2021 Budget based upon a 'normal' summer including Hot Summer Nights, Amp Summer Concerts in partnership w/AEG and additional events. Also, in the "Event Program/Entertainment Section" above, the estimated attendance/spectator # of 55,000 does not include Vail Dance Festival or Bravo! attendance and is specific only to live music and other entertainment. Lastly, VVF is happy to provide TOV Staff and Council with preferred access to purchase tickets for all Amp Summer Concerts (AEG concerts). 20 Town Council tickets & 10 TOV Staff tickets would be held for a two-week period beginning on the on-sale date. Because of our collaboration with AEG Presents, we, unfortunately, cannot guarantee your seating or that tickets will be available after the two-week period has passed. Please understand that after that time, all tickets will be released for purchase by the general public. REQUIRED ATTACHMENTS Organization rosters naming all officers, board of directors and respective positions as relevant VVF Roster 2020 for TOV Funding (GRFA).pdf OPTIONAL ATTACHMENTS List any URLs where additional information can be found, including photos, videos or other content relevant to your application. https://grfavail.com/media/ http://annual-report.vvf.org/project/ford-amphitheater/ Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding 2021 GRFA Sales Deck_FOR TOV.pdf Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding GRFA 2021 Budget Forecast for TOV.pdf Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding We encourage questions about the Council application to be sent via email to Carlie Smith - csmith@vailgov.com. Phone calls for further discussion can be scheduled over email as well. --->The "Save Draft" button below allows you to save your application and come back to work on it again. --->The "Save" button is for when your application is complete and ready to submit. ---> Your application has not been formally submitted until you navigate to the Menu page and click "Submit Request". You will receive a confirmation email once your application has been submitted.<--- Number 1 Linked Users skostick@vvf.org Submission Date 09/29/2020 November 17, 2020 - Page 192 of 390 Submission Date Submission Date 09/29/2020 2021 Annual Contribution: File Attachments If applicable, please attach current State Department of Revenue Certificate with this application. VVF IRS Tax Exempt Letter 501(c)(03).pdf Please upload event/program/organization budget. GRFA 2020 Budget Snapshot for TOV.pdf Organization rosters naming all officers, board of directors and respective positions as relevant VVF Roster 2020 for TOV Funding (GRFA).pdf Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding 2021 GRFA Sales Deck_FOR TOV.pdf Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding GRFA 2021 Budget Forecast for TOV.pdf November 17, 2020 - Page 193 of 390 November 17, 2020 - Page 194 of 390 November 17, 2020 - Page 195 of 390 Contributing Member 19,105.00$ Sponsorship 105,000.00$ Gov't Support (TOV)57,050.00$ Ticket Sales- Program 71,725.00$ Concessions -$ Rental Revenue 23,115.00$ Total Revenue 275,995.00$ Salaries & Wages - Direct 214,055.00$ Payroll Taxes - Direct 15,786.00$ Workers Comp - Direct 1,977.00$ Health Insurance 30,042.00$ 401(k) Match - Direct 4,082.00$ Cell Phone - Direct 726.00$ Fees - Payroll - Direct 483.00$ Fees - Benefits - Direct 1,819.00$ Bank Charges 14.43$ Bond Fees & Interest 53,804.90$ Security 6,485.80$ Dues/Subscriptions 1,203.16$ Employee Benefits 6,924.85$ Facility 67,845.38$ Insurance 23,431.00$ Internet 7,693.45$ Janitorial & Cleaning 27,675.00$ IT 3,754.00$ Labor - Sales Commission 5,250.00$ Labor - Production 6,792.61$ Labor Security/Golf Carts 9,479.29$ Legal 1,800.00$ Lodging 736.00$ Mail - Postage/Shipping 150.00$ ALL MARKETING 71,025.00$ Non-Social Food 5,884.90$ Production 15,788.85$ Repairs and Maintenance 17,349.66$ Sales Team Expenses 2,300.18$ Software 778.50$ Sound 32,846.50$ SUMMER 2020 LABOR & OPERATING EXPENSES SUMMER 2020 REVENUES GRFA 2020 BUDGET FOR TOV November 17, 2020 - Page 196 of 390 Supplies 6,093.94$ Supplies IT 1,456.83$ Talent / Speakers 48,262.56$ Telephone 1,480.64$ Training 1,000.00$ Transportation 500.00$ Trash 1,620.00$ Utilities 21,000.00$ Total Labor & Operating Expenses 719,397.43$ -$ NET PROFIT/(LOSS)(443,402.43)$ November 17, 2020 - Page 197 of 390 VAIL VALLEY FOUNDATION Officers • Ann Smead, Chairman • Mike Imhof, President • Bob Ford, Treasurer • Heidi Elzinga, Secretary • Sarah Johnson, Senior Vice President, YouthPower365 Board of Directors • Andy Arnold • John Arnold • Carrie Besnette Hauser • Sam Bronfman • Linn Brooks • Susan Campbell • Charlene Chen • Alejandra Cortés de Milmo • Steve Coyer • Matt Donovan • Johannes Faessler • Tim Finchem • Margie Gart • Sheika Gramshammer • Nadia Guerriero • Beth Howard • Al Hubbard • B.J. Hybl • David Hyde • Mike Imhof • Chris Jarnot • Cheryl Jensen • Alexia Jurschak • Anne-Marie Keane • Sarah Millett • Ellen Moritz • Kaia Moritz • Dan Pennington • Jill Plancher • David Salvin • Ken Schanzer • Susanna Shannon • Rod Slifer • Ann Smead • Hap Stein • Kristin Tang • Fred Tresca • Gary Woodworth • Kristy Woolfolk Life Trustees • Adam Aron • Judy Berkowitz • Marlene Boll • Bjorn Erik Borgen • Berry Craddock • Jack Crosby, In Memoriam • Andy Daly • Bill Esrey • President Gerald R. Ford, In Memoriam • Harry Frampton • Pete Frechette, In Memoriam • Steve Friedman • John Galvin, In Memoriam • John Garnsey • George Gillett • Donna Giordano • Pepi Gramshammer, In Memoriam • Steve Haber • Martha Head • Mike Herman • William Hybl • Elaine Kelton • Kent Logan • Peter May • Eric Resnick • Doug Rippeto • Mike Shannon • Stanley Shuman • Oscar Tang • Stew Turley • Betsy Wiegers GRFA Staff 1. Mike Imhof – President 2. Tom Boyd - Venue Director 3. Sarah Franke – VP Marketing & Operations 4. Dave Dressman - VP, Sales & Sponsorship November 17, 2020 - Page 198 of 390 2021 Annual Contribution: Vail Valley Foundation Dave Dressman Town of Vail 2021 Annual Council Contribution Request CONTRIBUTION POLICY All contribution requests received by the Town of Vail will be processed in the following manner: A. All requests must be submitted electronically. Incomplete applications and supplemental information will not be accepted. THE TOWN COUNCIL WILL ONLY BE GIVEN YOUR COMPLETED APPLICATION FORMS. NO SUPPLEMENTAL INFORMATION WILL BE GIVEN TO THE TOWN COUNCIL. B. All applications for annual funding shall be completed and submitted by September 30th by 5:00 P.M. C. The Town Council will evaluate the various proposals based on their direct benefit to the entire community of Vail, fulfillment of the Town’s mission, and how this contribution will affect our resort community’s future health. The Town Council’s mission statement reads: In order to be the premier international mountain resort community, we’re committed to growing a vibrant, diverse economy and community, providing our citizens and guests with exceptional services and an abundance of recreational, cultural and educational opportunities. DISCLOSURE TO ALL APPLICANTS: 1. No money will be disbursed until March 1st, 2021. 2. Because of uncertainty of revenue estimates, please note the following possibilities: a) Contribution funding may be reduced based on 2021 revenues. b) The Town of Vail may choose to disburse funding in quarterly installments throughout 2021. Special event funding will follow the CSE’s guideline of payment in thirds pending completion of CSE and Town of Vail permitting requirements. 3. Notification of awards will be sent after the Council approves the final budget in December. GENERAL INSTRUCTIONS: All applications must be submitted by September 30th by 5:00 P.M. Any application received after that date will not be considered. Please complete all fields in this application. No hard copies are accepted. Email contact ddressman@vvf.org What is the name of your organization? Vail Valley Foundation What category of funding are you applying for? (See definitions at www.vailgov.com/departments/finance/grant- process) Signature Events Type of Funding Requested Cash and In-kind Amount of Cash Contribution Requested $140,000 In-Kind Contribution Requested 40000 What is the name of your event? GoPro Mountain Games Is this a new event or program? No How much funding did you receive from the Town of Vail for 2020? (Please include total funding you received from the CSE and Town Council) $15,000 November 17, 2020 - Page 199 of 390 Proposed Event/Program Start Date 06/10/2021 Proposed Event/Program End Date 06/13/2021 Name of person completing the application Dave Dressman Title of person completing the application Event Director / VP Sales & Sponsorship Provide name of person or entity to whom the funding check will be cut. Vail Valley Foundation Mailing Address Street 90 Benchmark Road #300 City Avon State Colorado Zip Code 81620 Telephone number 9707772015 Email address ddressman@vvf.org Event/program and/or organization website mountaingames.com Number of years organization has been in business 37 Organization's Mission Statement To enhance the quality of life in the Vail Valley and showcase our community to a global audience through arts, athletics and education. Organization's Tax Status Non-Profit (501C-3) If applicable, please attach current State Department of Revenue Certificate with this application. VVF IRS Tax Exempt Letter 501(c)(03).pdf EVENT/PROGRAM DESCRIPTION Is this a new or existing event/program in Vail? Existing How many years has the event or program been produced in Vail? 18 How does your request support item 1C of the Contribution Policy (See above) The Mountain Games places Vail on a global stage and is the preeminent event within the world of Adventure Sports and across the Outdoor Industry. The event delivers significant economic impact to the TOV and helps kickstart the economic vitality of the Summer Season. It brings world class athletes, respected corporate brand partners and a far reaching marketing and PR campaign which further places the Vail Brand in the spotlight. Mountain Games has mass appeal. Whether you are a hardcore river rat, professional cyclist, weekend warrior, or an active family, there is something for everyone. The event truly showcases all that is magical about Summer in Vail and delivers a world class experience for both locals and tourists. November 17, 2020 - Page 200 of 390 Please describe the location(s) of the event or program in previous years. From Lionshead to Ford Park/GRFA and everything in between. Please provide a detailed description of the event/program and its activities. The best all-around mountain experience anywhere in the world returns to Vail when the GoPro Mountain Games get under way June 10-13, 2021. Thousands of pro and amateur adventure athletes sign up each year and converge upon the mountains and rivers of Vail to compete in 11 disciplines and more than 30 competitions including kayaking, running, slackline, DockDogs, trail running, mountain and road cycling, climbing, photography and more. The total cash prize purse exceeds $120,000. The competitions are just the beginning. The event also features the GoPro Mountains of Music concert series throughout the weekend. There are also a host of kids activities and events, a series of yoga sessions, food vendors, art exhibitions, and an expansive sponsor village featuring approximately 150 of the outdoor industry’s top brands and including tons of giveaways and activities. Do you plan to use Vail Recreation District Facilities? No If any of the event/program takes place outside of the Town of Vail, please explain where the event will take place and why. Our Steep Creek Kayak Championship takes place in Red Cliff due to the Class V whitewater. We also host segments of our Disc Golf competition in other areas of the Vail Valley. ENVIRONMENTAL PRACTICES Which of these environmental practices will you commit to executing at your event/program? Use of Zero Hero Tents & staffing, Use of Voltz Wagon for Power, Use of recyclable materials - banners, paper, etc., Ban use of plastic bags, Remind guests to bring re-usable bags and water bottles, Encourage use of bicycles, buses, shuttles, carpools, walking or public transit to event, Enforce no idling policy for staff and guests, Recycling required in all areas of event, Wastewater will be properly disposed of, Use eco-friendly serving utensils (compostable or recyclable), Ban styrofoam, not allowed within town limits, Compost food waste, Provide water bottle filling stations Please describe your commitment to environmental sustainability and detail measures that will be taken during your event to ensure minimal environmental impact and sustainable best practices. VVF partners Walking Mountains and hires their staff to help us ensure minimal environmental impact. We also communicate specific environmental/sustainability guidelines to all partners, sponsors and staff and message this information to guests in advance and during the Event. EVENT/PROGRAM INFORMATION Number of participants (athletes, artists, exhibitors, etc.) anticipated 4,000 Number of volunteers needed 300 Number of event/program staff 50 Estimate of total number of spectators/attendees anticipated 80,000 Estimate the number of destination guests from within Colorado, with a focus on the Front Range that your event/program will bring to Vail 30,000 Estimate the number of destination guests from outside Colorado your event/program will bring to Vail 24,000 Estimate the number of international guests your event/program will bring to Vail 1,000 November 17, 2020 - Page 201 of 390 How will your event/program increase sales tax in Vail? By filling hotels and town restaurants and shops with participants and spectators over the four days of the event, as well as sponsors and staff for numerous days surrounding the event window. Brand Fit: How will your event or program support the mission and vision of the Vail Town Council? The Mountain Games places Vail on a global stage and is the preeminent event within the world of Adventure Sports and across the Outdoor Industry. The event delivers significant economic impact to the TOV and helps kickstart the economic vitality of the Summer Season. It brings world class athletes, respected corporate brand partners and a far reaching marketing and PR campaign which further places the Vail Brand in the spotlight. Mountain Games has mass appeal. Whether you are a hardcore river rat, professional cyclist, weekend warrior, or an active family, there is something for everyone. The event truly showcases all that is magical about Summer in Vail and delivers a world class experience for both locals and tourists. Brand Fit: How will your event or program support the Vail brand identity? The Mountain Games highlights the many elements that make Vail amazing; mountains, rivers, dining, trails, lodging, merchants, active lifestyle, live music, dogs, and the overall beauty of our community. The Event is consistently ranked extremely high in customer satisfaction and 'net promoter' score. This means we provide an exceptional experience for our attendees and shine a very positive light on the Vail Brand. Community Enrichment: How will your event/program attract target markets of both visitors and community members? Athletes, Art, Music, Mountains is the tagline of the Mountain Games. There is something for everyone. And, by keeping the event free and allowing 'Joes' to compete alongside the Pros, the event is inclusive and inviting to visitors of all shapes, forms and skill levels. Growth Potential: How will the event/program deliver fresh content? (Fresh content means new programming, entertainers, adding additional days and activities.) We are again working to program a Sunday night concert to help keep people in town for a longer duration. We will continue to add and refresh our competitions and activations as well, to make sure the event continues to evolve and remains a continued draw for those that have been coming since its beginning, as well as those experiencing it for the first time. Growth Potential: How will the event/program promote an atmosphere of vitality, fun and celebration? These are foundational elements of the Mountain Games. From Thursday morning through Sunday night the VVF programs nonstop activity and options for guests across athletics, music, family activities, film, art, shopping, etc...The Mountain Games is a celebration of mountain culture and outdoor lifestyle. Marketing Strength: What is the potential for the event/program to leverage media exposure and attract sponsorship support? High. We are able to keep the event free due to our sponsors who truly value both the on site experiential component as well as the significant media and content reach. GMG attracts approximately 150 Brand Partners who all pay a sponsorship fee. Potential: How will the event or program enhance Leadership Skills: locally, nationally and internationally? Through execution of an exceptionally well planned and activated world class event. Through giving local and non-local workers, specialists and volunteers the ability to be a part of a truly special event. By putting pro and joe athletes from around the world, men and women, kids and adults, on the same starting lines. Community Enrichment: What is the lasting community involvement opportunity and/or lasting community benefit of the event or program? For 18 years the Mountain Games has been the gold standard of outdoor, adventure sports and mountain events. Vail is synonymous with the event and receives millions of positive PR and media impressions each year. The event showcases the countless outdoor activities one can participate in during the Summer season in the Vail Valley. How will the event or program leverage media and attract donor and sponsorship support? Via the efforts of the VVF sales, development and marketing teams, word of mouth, past reputation, and marketing/communications efforts. Additionally, the reach of our partner brands extends our opportunity to leverage additional media contacts and social/lifestyle influencers. EVENT ECONOMIC IMPACT Potential benefits to the Town of Vail - Estimate number of room nights for your event or program. 7,000 Potential benefits to the Town of Vail - Potential benefits to the Town of Vail - Estimate increased spending generated by your event or program. $7,000,000 November 17, 2020 - Page 202 of 390 Example: Increased spend by attendees in restaurants, shops, lodging or activities. Potential benefits to the Town of Vail - What estimated return on investment (ROI) in dollars should the Town of Vail expect? $50 ROI in this case refers to for each dollar the event/program is funded, how many dollars will be received by the Town of Vail from event impact.) Example: Estimated ROI - Formula: # of attendees x total average spending = $ (2000 attendees) x ($240 daily spend ) = $480,000 Explanation of how you will direct prospective attendees to book lodging within the Town of Vail and a description of how you will track the number of lodging nights generated. REMINDER: Per the CSE funding agreement, the event producer is REQUIRED to direct attendees to book in Town of Vail hotels and lodges. We will direct prospective attendees to book lodging within the Town of Vail through our event website and email newsletters. Mountaingames.com has a robust 'Lodging & Accommodations' section built out within our main 'Plan Your Visit' page. Each year our team works closely with Vail lodging properties to communicate yearly summer rates and offerings through this webpage as well as highlight various properties in Vail through email communications to our e-newsletter list. We will track the total number of lodging nights generated through our independent on-site intercept survey and the total room nights booked by our event partners and event staff. We also utilized the Vail occupancy reports as a benchmark tool to compare and support our numbers. BUDGET Using the provided budget template, provide a detailed estimated event/program budget, including anticipated revenues and expenses. Are your books audited? Yes Describe how you will use the funds requested? The TOV funds will be used against the overall event Budget. The Event costs the VVF approximately $2.75m to operate each year, which is funded via 3 revenue streams: 1. Sponsorship and Govt funding 2. Athlete Registrations and 3. F&B. The TOV's $140,000 will help us fund all of the various components of the event. Please upload event/program/organization budget. GMG 2021 Budget Forecast for TOV.xlsx Who currently funds the event/program? 150 Brand Partners. Who currently funds your organization? Sponsors, Donors, Ticket Buyers/Participants, Grants. What percentage % of the total event budget is being requested to fund? 5 If the event/program is not funded at full request, how will the event change with a lower funding allocation? Without the TOV funding, we would need to evaluate certain budget cuts in order for the VVF to continue to operate a better than breakeven budget scenario. It would impact our ability to maintain the highest level event, and ensure continued growth and improvement. Should the Council decide not to support this event/program at all, will it still occur? Yes What dollar amount of the total event/program gross revenue do you expect the event itself to generate? (ticket sales, merchandise, food and alcohol sales, etc.) 2,900,000 Do you intend to host the event or program in Vail beyond 2021? Yes Do you anticipate requesting funding from the CSE for 2021? No Audience: Who is your audience? (You may choose more than one.) First time visitors, Returning guests, Primary and Second Homeowners, Local residents November 17, 2020 - Page 203 of 390 Channels: Which of these channels will you utilize to promote your event or program? (You may select more than one.) Print - Local, Print - Regional, Print - National, Editorial, Radio, Television, Online Event Listings, E-newsletters, Web, Media Plan/Public Relations, Grassroots, Facebook, Instagram, Twitter, Posters, Rack Cards, Event/Program App, Signage – Banners, etc, Co-promotions, Partnerships, Local Vail Businesses, Concierge Visits, Other Please explain "Other". Promo Events, Elements Series SPONSORSHIPS & PARTNERSHIPS 1. What is the dollar $ amount of sponsorships and/or partnerships from other sources reflected in the event/program budget? $2,500,000 1a. What is the dollar $ amount of in-kind services or items provided from sponsors or partners? $250,000 2. Please list your confirmed sponsors or partners. GoPro, GMC, TIAA Bank, Yeti, Nature Valley, Pacifico, Orijen Dog Food, Go RVing, L.L.Bean, Deep Eddy Vodka, Smartwool, Constellation Wines and many others. 3. Please explain the potential for additional sponsorships or partners. VVF seeks sponsorship for the event year round. ADDITIONAL INFORMATION Are there any other things you'd like to share with Council and staff that are not included in the application? As we navigate through the chaos of 2020 and look ahead to how live events will recover, we feel strongly that Mountain Games can continue to be a world class event in 2021 and beyond. One reason we feel this way is that we have had very, very high sponsor retention through the 2020 event cancellation which speaks to the power of the Mountain Games brand and the Vail brand. It is a great indicator that athletes, sponsors and event attendees are excited to return in 2021. 90%+ of our larger sponsors all amended their contracts to stick with us through the pandemic. Additionally, we have had countless athletes, volunteers, attendees and partners reach out to us over the past several months to let us know how excited they are to be back in Vail next June. We greatly appreciate the support of the TOV and Town Council and we are motivated and excited to host a safe and healthy GoPro Mountain Games in 2021. REQUIRED ATTACHMENTS Organization rosters naming all officers, board of directors and respective positions as relevant VVF Roster 2020 for TOV Funding (GMG).pdf OPTIONAL ATTACHMENTS List any URLs where additional information can be found, including photos, videos or other content relevant to your application. mountaingames.com/highlights/ Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding We encourage questions about the Council application to be sent via email to Carlie Smith - csmith@vailgov.com. Phone calls for further discussion can be scheduled over email as well. --->The "Save Draft" button below allows you to save your application and come back to work on it again. November 17, 2020 - Page 204 of 390 --->The "Save" button is for when your application is complete and ready to submit. ---> Your application has not been formally submitted until you navigate to the Menu page and click "Submit Request". You will receive a confirmation email once your application has been submitted.<--- Number 1 Linked Users ddressman@vvf.org Submission Date 09/15/2020 Submission Date 09/15/2020 Submission Date 09/15/2020 2021 Annual Contribution: File Attachments If applicable, please attach current State Department of Revenue Certificate with this application. VVF IRS Tax Exempt Letter 501(c)(03).pdf Please upload event/program/organization budget. GMG 2021 Budget Forecast for TOV.xlsx Organization rosters naming all officers, board of directors and respective positions as relevant VVF Roster 2020 for TOV Funding (GMG).pdf November 17, 2020 - Page 205 of 390 November 17, 2020 - Page 206 of 390 November 17, 2020 - Page 207 of 390 Sheet1 GoPro Mountain Games 2021 Budget Forecast Revenues 4300 Title Sponsor 400,000.00 4310 Platinum Sponsor 650,000.00 4315 Gold Sponsor 500,000.00 4320 Silver Sponsor 300,000.00 4325 Special Contributor 300,000.00 4330 Community Sponsor 10,000.00 4335 Official Supplier Sponsor 130,000.00 4340 Government Support 140,000.00 4420 Participant (Athlete) Fees 100,000.00 4430 Credentials 7,500.00 4480 Miscellaneous Income / F&B 30,000.00 Total w/o trades $2,567,500.00 4900 Traded Gifts 35,000.00 4905 Traded Goods 9,000.00 4910 Traded Lodging 20,000.00 4915 Traded Marketing 300,000.00 Total with Trades $2,931,500.00 Expenses 5010 Announcers 10,950.00 5065 Bank Fees 500.00 5090 Bibs 19,275.00 5125 Construction Materials 3,600.00 5135 Contract Labor 17,500.00 5145 Credentials 2,350.00 5154 Security and Safety 76,801.50 5175 Dues & Subscriptions 1,030.00 5200 Entertainment 150,665.00 5205 Equipment Rental 154,701.91 5208 Event Specialist 150,112.50 5235 Gifts 49,640.98 5260 Insurance 75,000.00 5350 Labor 575,858.57 November 17, 2020 - Page 208 of 390 Sheet1 5375 Commissions 187,544.00 5405 Lodging 38,734.26 5420 MKTG/PR/VIDEO/ADV 175,000.00 5475 Media TV 165,000.00 5525 Non-Social Food 12,425.00 5535 Permits 29,953.00 5555 Prizes - Cash and non Cash 127,000.00 5630 Sales- Contract Fulfillment 70,000.00 5635 Sales Team Expenses 40,000.00 5645 Signs 55,666.36 5646 Sod & Other Property Damage 27,500.00 5670 Social - Food & Beverage 48,160.50 5690 Sound 31,425.00 5700 Supplies 2,650.00 5715 Telephone 1,500.00 5740 Transportation 5,395.00 5745 Trash 28,750.00 5750 Utilities 1,500.00 Subtotal Expense w/o trades: $2,336,188.58 5900 Trade Gifts 35,000.00 5905 Trade Goods 9,000.00 5910 Trades Lodging 20,000.00 5915 Trades Marketing 300,000.00 Subtotal Expense: $2,700,188.58 Net Profit (Loss) $231,311.42 November 17, 2020 - Page 209 of 390 VAIL VALLEY FOUNDATION Officers • Ann Smead, Chairman • Mike Imhof, President • Bob Ford, Treasurer • Heidi Elzinga, Secretary • Sarah Johnson, Senior Vice President, YouthPower365 Board of Directors • Andy Arnold • John Arnold • Carrie Besnette Hauser • Sam Bronfman • Linn Brooks • Susan Campbell • Charlene Chen • Alejandra Cortés de Milmo • Steve Coyer • Matt Donovan • Johannes Faessler • Tim Finchem • Margie Gart • Sheika Gramshammer • Nadia Guerriero • Beth Howard • Al Hubbard • B.J. Hybl • David Hyde • Mike Imhof • Chris Jarnot • Cheryl Jensen • Alexia Jurschak • Anne-Marie Keane • Sarah Millett • Ellen Moritz • Kaia Moritz • Dan Pennington • Jill Plancher • David Salvin • Ken Schanzer • Susanna Shannon • Rod Slifer • Ann Smead • Hap Stein • Kristin Tang • Fred Tresca • Gary Woodworth • Kristy Woolfolk Life Trustees • Adam Aron • Judy Berkowitz • Marlene Boll • Bjorn Erik Borgen • Berry Craddock • Jack Crosby, In Memoriam • Andy Daly • Bill Esrey • President Gerald R. Ford, In Memoriam • Harry Frampton • Pete Frechette, In Memoriam • Steve Friedman • John Galvin, In Memoriam • John Garnsey • George Gillett • Donna Giordano • Pepi Gramshammer, In Memoriam • Steve Haber • Martha Head • Mike Herman • William Hybl • Elaine Kelton • Kent Logan • Peter May • Eric Resnick • Doug Rippeto • Mike Shannon • Stanley Shuman • Oscar Tang • Stew Turley • Betsy Wiegers GoPro Mountain Games Event Staff 1. Mike Imhof – President & CEO 2. Dave Dressman - Event Director, VP Sales & Sponsorship 3. Tom Boyd - Communications Director 4. Sarah Franke - VP, Operations & Marketing November 17, 2020 - Page 210 of 390 Users: ddressman@vvf.org Email: ddressman@vvf.org November 17, 2020 - Page 211 of 390 2021 Annual Contribution: Colorado Snowsports Museum & Hall of Fame Jen Mason Town of Vail 2021 Annual Council Contribution Request CONTRIBUTION POLICY All contribution requests received by the Town of Vail will be processed in the following manner: A. All requests must be submitted electronically. Incomplete applications and supplemental information will not be accepted. THE TOWN COUNCIL WILL ONLY BE GIVEN YOUR COMPLETED APPLICATION FORMS. NO SUPPLEMENTAL INFORMATION WILL BE GIVEN TO THE TOWN COUNCIL. B. All applications for annual funding shall be completed and submitted by September 30th by 5:00 P.M. C. The Town Council will evaluate the various proposals based on their direct benefit to the entire community of Vail, fulfillment of the Town’s mission, and how this contribution will affect our resort community’s future health. The Town Council’s mission statement reads: In order to be the premier international mountain resort community, we’re committed to growing a vibrant, diverse economy and community, providing our citizens and guests with exceptional services and an abundance of recreational, cultural and educational opportunities. DISCLOSURE TO ALL APPLICANTS: 1. No money will be disbursed until March 1st, 2021. 2. Because of uncertainty of revenue estimates, please note the following possibilities: a) Contribution funding may be reduced based on 2021 revenues. b) The Town of Vail may choose to disburse funding in quarterly installments throughout 2021. Special event funding will follow the CSE’s guideline of payment in thirds pending completion of CSE and Town of Vail permitting requirements. 3. Notification of awards will be sent after the Council approves the final budget in December. GENERAL INSTRUCTIONS: All applications must be submitted by September 30th by 5:00 P.M. Any application received after that date will not be considered. Please complete all fields in this application. No hard copies are accepted. Email contact jen@snowsportsmuseum.org What is the name of your organization? Colorado Snowsports Museum & Hall of Fame What category of funding are you applying for? (See definitions at www.vailgov.com/departments/finance/grant- process) Services Type of Funding Requested Cash and In-kind Amount of Cash Contribution Requested $65,903 In-Kind Contribution Requested 9,000 Rent & One silver parking pass and one blue parking pass What is the name of your program? Through the Lens Is this a new event or program? No How much funding did you receive from the Town of Vail for 2020? (Please include total funding you received from the CSE and Town Council) $52,207 November 17, 2020 - Page 212 of 390 Will you also apply for 2021 funding from the CSE? Yes How much funding will you request for 2021 from the CSE? 10,000 What program are you requesting CSE funding for? Please describe. Through the Lens, we are hoping to host this program virtual. Name of person completing the application Jen Mason Title of person completing the application Executive Director Provide name of person or entity to whom the funding check will be cut. Colorado Snowsports Museum Mailing Address Street PO BOX 1976 City Vail State Colorado Zip Code 81657 Telephone number 970-476-1876 Email address Museum@snowsportsmuseum.org Event/program and/or organization website www.snowsportsmuseum.org Number of years organization has been in business 44 Organization's Mission Statement To Celebrate Colorado Snowsports by telling stories that educate and inspire others to seek adventure. Organization's Tax Status Non-Profit (501C-3) If applicable, please attach current State Department of Revenue Certificate with this application. EVENT/PROGRAM DESCRIPTION Is this a new or existing event/program in Vail? Existing How many years has the event or program been produced in Vail? 2 November 17, 2020 - Page 213 of 390 How does your request support item 1C of the Contribution Policy (See above) In order to be the premier international mountain resort community, we’re committed to growing a vibrant, diverse economy and community, providing our citizens and guests with exceptional services and an abundance of recreational, cultural and educational opportunities. The Museum is an educational facility located in the heart of Vail Village. The museum is a vital part of the community, when Pepi passed away the Museum quickly became a gathering place for locals to learn about his life. We are serve thousands of Vail guest by educating and celebrating the snowsports industry. Vail is a SKI town born and raised, we are telling the Vail story daily. Vail was developed by a 10th Mountain soldier, with a close proximity to Camp Hale the museum has become an attraction that is drawing many historians. We educate the masses of the stories of the 10th Mountain Division. The Museum has a become a resource of knowledge on the 10th Mountain Division. We hosted many events in February 2019 on the 75th anniversary of battle of Riva Ridge with both the current 10th Mountain soldiers and World War II veterans. The Museum is quickly becoming a community center that is hosting events of up to 200 people. We hope we can host events that size in the future. Until then we are a safe environment to spend a few hours learning about Colorado's rich snowsports history. Please describe the location(s) of the event or program in previous years. We have hosted the Through the Lens series in the Colorado Snowsports Museum. The museum is quickly become a venue of education and small events. Please provide a detailed description of the event/program and its activities. The Colorado Snowsports Museum is an extraordinary cultural and educational facility, featuring 6 primary new exhibits with many interactive components. The presentation series is way to bring the museum to life. With the individuals who have shaped this industry we all love into what is it today. If any of the event/program takes place outside of the Town of Vail, please explain where the event will take place and why. We host no events outside of the town of Vail EVENT/PROGRAM INFORMATION Brand Fit: How will your event or program support the mission and vision of the Vail Town Council? A healthy museum community increases the sophistication of its residents and elevates the cultural experience of its visitors. Brand Fit: How will your event or program support the Vail brand identity? The highly innovative and entertaining museum adds vibrancy to Vail; especially during the off season when fewer establishments are open or inclement weather days. The level of excellence and use of technology as a result of the renovation has elevated the museum to a standard that both residents and Vail guest expect. Community Enrichment: How will your event/program attract target markets of both visitors and community members? We advertise and promote the Museum's programs through a local and regional newspapers and through direct contact with to our members and visitors. Since the global shut down we have been experiencing an influx of local residents, that say I have always wanted to visit. Once they walk through the doors they are amazed by the technology and extensive amount of information in the museum. Growth Potential: How will the event/program deliver fresh content? (Fresh content means new programming, entertainers, adding additional days and activities.) The Colorado Snowsports Museum has an extensive artifact collection. The museum is attempting to digitize the entire collection. This will take years but as we expand our digital collection we share this collection online with all of our visitors and members. Growth Potential: How will the event/program promote an atmosphere of vitality, fun and celebration? Our mission begins with Celebrate Colorado Snowsports. We have a very energetic staff, that keeps the guests of the Museum entertained for hours on end with stories of the past. We have hosted Vail Walking tours since mid May 3 days a week. We have had many locals attend the tours along with many guests. It is a fun way to spend an hour and learn something new. Potential: How will the event or program enhance Leadership Skills: locally, nationally and internationally? As museums are functioning more and more like community centers in providing access to current trends and new ideas, the Colorado Snowsports Museum has become a hot spot for civic engagement. Our work with the Cultural and heritage committee at the town of Vail has proven the museum as a leader both locally and nationally. November 17, 2020 - Page 214 of 390 Community Enrichment: What is the lasting community involvement opportunity and/or lasting community benefit of the event or program? The Colorado Snowsports Museum and its involvement with the 10th Mountain Division is putting Vail on the map as the public interests in the 10th Mountain Division continues to grow. The famed 10th Division has been embraced by Vail Resorts with their legacy day parades. How will the event or program leverage media and attract donor and sponsorship support? We are the Colorado Snowsports Museum, we celebrate all of the resorts. We are featured in many Colorado newspapers, social medial outlets nationwide and the Vail Daily features events happening at the museum frequently. Please upload course syllabus, class descriptions or program details. Brochure Final.pdf BUDGET Using the provided budget template, provide a detailed estimated event/program budget, including anticipated revenues and expenses. Are your books audited? No Describe how you will use the funds requested? The museum is an extraordinary cultural and education facility, featuring six primary exhibits with interactive components. Using the latest museum technology, with our touchscreen displays it allows visitors to explore far beyond the walls of the Museum. Following a 2.6 million dollar renovation, the Colorado Snowsports Museum, Vail's only museum, is positioning itself as "must see" museum in the state of Colorado. The Museum currently offers free admission for our guests, theater screening of industry documentaries, curator museum tours, Vail walking history tours of Vail Village and online digital presentations will be hosted this winter. Our event series Through the Lens was a very successful series for the Museum on Wednesday evenings last winter. We hope to continue that series in the winter of 2021/2022 for the upcoming season we will be hosting this series virtually. We will be hosting the series on Wednesday's throughout the winter. Please upload event/program/organization budget. Updated fiscal year budget 20-21.xlsx Who currently funds the event/program? Town of Vail, Vail Daily, West Vail Liqour Mart and private donations Who currently funds your organization? The Colorado Snowsports Museum receives funding from numerous sources. The Hall of Fame gala, golf tournament and the 10th Mountain event located at the 10th Mountain restaurant last year were a net revenue to the Museum of over 100K. Without these events in the fiscal year 20/21 are revenues are substantially down. What percentage % of the total event budget is being requested to fund? 12 If the event/program is not funded at full request, how will the event change with a lower funding allocation? At this time I am not sure what will occur with the loss of revenue. The museum we are still working very hard at all revenue sources. Should the Council decide not to support this event/program at all, will it still occur? Yes Do you intend to host the event or program in Vail beyond 2021? Yes Do you anticipate requesting funding from the CSE for 2021? Yes Audience: Who is your audience? (You may choose more than one.) First time visitors, Returning guests, Primary and Second Homeowners, Local residents SPONSORSHIPS & PARTNERSHIPS November 17, 2020 - Page 215 of 390 1. What is the dollar $ amount of sponsorships and/or partnerships from other sources reflected in the event/program budget? $15,000 1a. What is the dollar $ amount of in-kind services or items provided from sponsors or partners? $3,500 2. Please list your confirmed sponsors or partners. Vail Resorts Epic promise, CRH America, 10th Mountain Division Foundation, the Greenwood Fund, National Endowment for Humanities 3. Please explain the potential for additional sponsorships or partners. Alpine Bank, First Bank of Vail, Slifer Smith & Frampton Real Estate, We are seeking both in-kind and trade. ADDITIONAL INFORMATION Are there any other things you'd like to share with Council and staff that are not included in the application? The museum is an vital partner with the sustainable destination certificate. The Museum checks off many boxes that are a requirement to have this prestige honor. REQUIRED ATTACHMENTS Organization rosters naming all officers, board of directors and respective positions as relevant CSSM BOD Members as of June 2020 with comittees.xlsx If you received Council funding for 2020, please upload a document recapping the use of prior year Council funds 2020 TOV FUNDING RECAP.docx OPTIONAL ATTACHMENTS List any URLs where additional information can be found, including photos, videos or other content relevant to your application. Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding We encourage questions about the Council application to be sent via email to Carlie Smith - csmith@vailgov.com. Phone calls for further discussion can be scheduled over email as well. --->The "Save Draft" button below allows you to save your application and come back to work on it again. --->The "Save" button is for when your application is complete and ready to submit. ---> Your application has not been formally submitted until you navigate to the Menu page and click "Submit Request". You will receive a confirmation email once your application has been submitted.<--- Number Linked Users jen@snowsportsmuseum.org November 17, 2020 - Page 216 of 390 2021 Annual Contribution: Betty Ford Alpine Gardens Melissa Ebone Town of Vail 2021 Annual Council Contribution Request CONTRIBUTION POLICY All contribution requests received by the Town of Vail will be processed in the following manner: A. All requests must be submitted electronically. Incomplete applications and supplemental information will not be accepted. THE TOWN COUNCIL WILL ONLY BE GIVEN YOUR COMPLETED APPLICATION FORMS. NO SUPPLEMENTAL INFORMATION WILL BE GIVEN TO THE TOWN COUNCIL. B. All applications for annual funding shall be completed and submitted by September 30th by 5:00 P.M. C. The Town Council will evaluate the various proposals based on their direct benefit to the entire community of Vail, fulfillment of the Town’s mission, and how this contribution will affect our resort community’s future health. The Town Council’s mission statement reads: In order to be the premier international mountain resort community, we’re committed to growing a vibrant, diverse economy and community, providing our citizens and guests with exceptional services and an abundance of recreational, cultural and educational opportunities. DISCLOSURE TO ALL APPLICANTS: 1. No money will be disbursed until March 1st, 2021. 2. Because of uncertainty of revenue estimates, please note the following possibilities: a) Contribution funding may be reduced based on 2021 revenues. b) The Town of Vail may choose to disburse funding in quarterly installments throughout 2021. Special event funding will follow the CSE’s guideline of payment in thirds pending completion of CSE and Town of Vail permitting requirements. 3. Notification of awards will be sent after the Council approves the final budget in December. GENERAL INSTRUCTIONS: All applications must be submitted by September 30th by 5:00 P.M. Any application received after that date will not be considered. Please complete all fields in this application. No hard copies are accepted. Email contact melissa@bettyfordalpinegardens.org What is the name of your organization? Betty Ford Alpine Gardens What category of funding are you applying for? (See definitions at www.vailgov.com/departments/finance/grant- process) Services Type of Funding Requested Cash and In-kind Amount of Cash Contribution Requested $95,000 In-Kind Contribution Requested 2 designated parking spots in Ford Park, 1 blue parking pass in winter for use of the Director What is the name of your program? Gardens Care and Upkeep and Capital Request for the Rooftop Outdoor Classroom Is this a new event or program? No How much funding did you receive from the Town of Vail for 2020? (Please include total funding you received from the CSE and Town Council) $90,000 November 17, 2020 - Page 217 of 390 Will you also apply for 2021 funding from the CSE? Yes How much funding will you request for 2021 from the CSE? 30,000 What program are you requesting CSE funding for? Please describe. Summer 2021 Exhibit - Plants Are an Answer There can be a general feeling of hopelessness when it comes to solutions for a changing climate due to increasing greenhouse gases. Plants Are an Answer gives positive, approachable ways to make an impact. The exhibit will include 16 stunning indoor panels focused on Project Drawdown's plant-based solutions and the outdoor panels will bring different worldwide ecosystems to life. The exhibit will be supported by an expert speaker series and training workshops. Name of person completing the application Melissa Ebone Title of person completing the application Director of Development Provide name of person or entity to whom the funding check will be cut. Betty Ford Alpine Gardens Mailing Address Street 183 Gore Creek Drive City Vail State Colorado Zip Code 81657 Telephone number 970-476-0103 Email address melissa@bettyfordalpinegardens.org Event/program and/or organization website bettyfordalpinegardens.org Number of years organization has been in business 34 Organization's Mission Statement This mission of Betty Ford Alpine Gardens is to deepen understanding and promote conservation of alpine plants and fragile mountain environments. Our mission aligns with the Town of Vail's mission to preserve our surrounding natural environment and to provide citizens and guests with an abundance of recreational and educational opportunities. Organization's Tax Status Non-Profit (501C-3) If applicable, please attach current State Department of Revenue Certificate with this application. CO Tax exempt.pdf EVENT/PROGRAM DESCRIPTION Is this a new or existing event/program in Vail? Existing How many years has the event or program been produced in Vail? 34 November 17, 2020 - Page 218 of 390 How does your request support item 1C of the Contribution Policy (See above) Betty Ford Alpine Gardens is one of Vail's iconic destinations. Undisputedly world class, it is a recreational, cultural and educational opportunity. The Gardens themselves draw visitors and locals with their beauty, the educational signage and programming enriches the experience. Multiple self-guided tours allow the visitor to interact with the gardens in a way that draws them in and beckons for a return visit. Not only is this one of Vail's most loved and admired experiences, it is also completely free of charge. Please describe the location(s) of the event or program in previous years. The Town of Vail has been contributing towards the care and upkeep of Betty Ford Alpine Gardens since its inception in Ford Park in 1986. Please provide a detailed description of the event/program and its activities. We have 2 Grant Requests: 1. Garden Care and Upkeep Program - Requested $75,000 2. Capital Project - Rooftop Outdoor Classroom - Requested $20,000 The reputation of Betty Ford Alpine Gardens as one of the nation's best public gardens exists because of the attention to its care each year. Starting after the snow melts, gardens are raked and cleaned. Pathways are swept and blown clear of leaves. When temperatures rise, the gardens are readied for planting and then freshly mulched with compost. Bridges and pathways are inspected for winter damage and repaired. New garden areas are designed and planned. In late spring, new plants arrive and are laid out and planted. Irrigation is checked for winter damage and repaired as needed. Water features are primed, pumps started and repaired as needed. As summer goes on, plants are staked and fertilized and beds weeded and plants are deadheaded when they finish blooming. In the fall, the gardens are cut back, bulbs are planted for the next year, seeds are harvested for future propagation and the irrigation is blown out and turned off. All of these preparations help the gardens prepare for the long winter under the snow. It is only with this attention to detail that the gardens remain in the world-class condition that has made them famous. Rooftop outdoor classroom capital request - The Gardens have observed an increased demand for outdoor programming, from family and children's activities to senior groups . We believe that this demand will only increase as the need for safe outdoor activities rises. The space on the rooftop provides a perfect opportunity to fill this need. Going forward, we are proposing to extend the Education Center rooftop trellis to cover the whole roof and upgrade the weather system to create an outdoor family classroom that has both shade and protection from rain. The Gardens have contracted with the original architect team at Zehren and the project has been approved by Town of Vail’s Design and Review Board. An initial estimate from R.A. Nelson prices the project for the trellis extension and weatherproofing at $60,000. We are asking the town for ⅓ of this estimate for a total grant request of $20,000. With the town's initial support, we will enlist the help of other grantors and individuals to raise the rest of the funding. The rest of this application will focus on the application for council contribution #1. If any of the event/program takes place outside of the Town of Vail, please explain where the event will take place and why. N/A EVENT/PROGRAM INFORMATION Brand Fit: How will your event or program support the mission and vision of the Vail Town Council? The Garden Care and Upkeep Program is committed to preserving the natural environment in Vail and inspiring citizens and guests throughout their experience. Betty Ford Alpine Gardens and the Vail Town Council have alignment of missions for deepening understanding of the surrounding natural environment. The Gardens welcomes over 100,000 visitors in the summer alone and is a centerpiece of Vail’s world class cultural and educational excellence. November 17, 2020 - Page 219 of 390 Brand Fit: How will your event or program support the Vail brand identity? The Gardens prides itself in world-class excellence and has been recognized nationally and internationally by numerous organizations. It continues to be #2 of "Top Attractions in Vail” on Tripadvisor in 2020, one of the 50 "must see" public gardens in the US by the Active Times, #3 on the US News & World report, “Best Things to do in Vail,” and on the AARP 2019 'bucket list' among many citations. Vail Brand's natural grandeur is a result of being located within mountain environments. The intentional design of the Gardens showcases the beauty and fragility of alpine environments, both here and beyond and highlights to guests how plants in these ecosystems can exist and thrive. An article in the Washington Post this March emphasized the importance of public gardens as a place to remind us of the restorative power of nature. Community Enrichment: How will your event/program attract target markets of both visitors and community members? The Gardens Care and Upkeep program is the keystone activity responsible for the Gardens’ spectacular condition which attracts visitors and the community. Professional-level maintenance and expertise makes the Gardens world-class, resulting in the national and international accolades the Gardens receive every year. The ranking as one of the top things to do in Vail will continue to draw visitors and locals into the Gardens. As one of 30 MUST SEE public gardens in the United States, Betty Ford Alpine Gardens is a destination. The Gardens markets to the front range on Colorado Public Radio and to guests and locals alike in the Vail Daily. According to recent Town of Vail surveys, a visit to the Gardens is one of the main reasons that many people plan their visit to Vail. Recognition by AAA, AARP, Tripadvisor, Active Times and many others continues to promote its prominence as a place of beauty aligned with the world-class experience that Vail offers its visitors and locals. Growth Potential: How will the event/program deliver fresh content? (Fresh content means new programming, entertainers, adding additional days and activities.) The reputation of the Gardens grows by the year with increased visitation from both local and destination visitors. A garden is a changing stage that evolves and reinvents itself each year and throughout the season. Funding from the Town of Vail supports the year-round, ongoing efforts to prepare the Gardens for a brilliant display for all of the visitors to Ford Park to discover the beauty during the summer. Beyond the beauty, the Gardens curates and stewards rare plant specimens that have a global significance and an impact on conservation efforts in the scientific community. Many areas in the Gardens contain unique and rare plants that return year after year. As a part of the Gardens’ strategic plan, the Gardens is committed to revitalizing areas and building gardens to increase the botanical collections. Each new plant is recorded into an international specialized plant database and shared internationally to allow scientific assessments of biological collections worldwide. A master plan of garden renovations guides the upgrade process. New ideas and garden trends from professional networks influence the program each spring. Guests are delighted to discover rare and endangered plants found in no other botanical collection in the world. With the new interpretation installation, visitors can understand the importance of these plants and the role we, as individuals, can have to sustain the biodiversity of the planet. Growth Potential: How will the event/program promote an atmosphere of vitality, fun and celebration? The Gardens is a celebration of the vitality of this valley, demonstrating the investment of many, including the Town of Vail. For many community members, it provides an important place of enjoyment, peace, joy and relaxation. The process to develop that environment needs to be nurtured continuously. The Garden staff can’t take a year off and expect the gardens to showcase the botanical brilliance and beauty that it has had in the past. This place is a labor of love and professional expertise. Together, when the plants and flowers begin to come into bloom, we as a valley can celebrate another summer season, another season of hope. Each year, the Gardens Care and Upkeep Program renews vibrancy and beauty incorporated into a multi-sensory experience. The look, smell and feel of the Gardens creates a unique atmosphere found nowhere else in Vail. We’ve been told ‘the Gardens gives Vail its soul’ and we agree completely. A visit to the Gardens is one of the highlights of a Vail vacation for many visitors. For many visitors, this is the first and sometimes only opportunity in their lifetime to witness the wonder of alpine and other mountain plants. November 17, 2020 - Page 220 of 390 Potential: How will the event or program enhance Leadership Skills: locally, nationally and internationally? Betty Ford Alpine Gardens is repeatedly ranked as a top public garden. Garden staff are frequently requested to give talks and presentations nationally and internationally about the gardens here, alpine plants and their environment and how a small garden is making a big impact on conservation. Betty Ford Alpine Gardens is a leader and author of the North American Strategy for Alpine Plant Conservation, a blueprint for protecting alone plants and ecosystems in the U.S. and Canada. The strategy is a guide for botanic gardens worldwide to follow. Host to the National Collection of Colorado’s Alpine Flora and hundreds of unique plant species, staff from Gardens throughout the world travel to Vail to learn and be inspired. The gardens create a foundation for educating and connecting visitors to the unique diversity specific to this region and to mountain environments of the world. Locals can use this as a demonstration garden to study what they can grow in their own yards. The abundant beauty of the gardens garners the attention of visitors and creates a genuine appreciation for the importance of the alpine and fragile mountain environments. Community Enrichment: What is the lasting community involvement opportunity and/or lasting community benefit of the event or program? The gardens are an asset of the Town of Vail and continue to be an anchor for the community. Free of charge, this world class botanical experience is accessible to all and multiple studies have shown that even a single visit to a botanic garden can have a positive influence on environmental attitudes. The community benefits from empowering locals and visitors to take action to preserve all ecosystems. Our volunteer gardening program gives locals and visitors alike the opportunity to have a direct impact on our community. In alignment with Eagle County’s commitment to behavioral health, the documented health benefits and stress relief from connecting with plants and nature benefit the entire community. How will the event or program leverage media and attract donor and sponsorship support? The Gardens is the backdrop for all promotions in a media campaign in partnership with the Vail Daily, CPR radio, local and national media features, as well as a self-published online newsletter and website. The Gardens continues to be promoted on all local calendars around the valley and as a destination by hotel concierge staff. The Gardens are the keystone upon which the organization raises all sponsorships and funds. Without them and their infinite beauty, there would be no leverage to raise funds for the other programs and educational aspects of the institution. This year’s two major renovation projects - the perennial pond upgrade project and the Caucasus Mountain Garden were funded by $85,000 in gifts from individual donors. It is through the professional level of upkeep and care that the Gardens garners the confidence of funders to continue to invest in improvement and installation projects in the Gardens. Please upload course syllabus, class descriptions or program details. Program Details_Gardens Care and Upkeep.pdf BUDGET Using the provided budget template, provide a detailed estimated event/program budget, including anticipated revenues and expenses. Are your books audited? Yes Describe how you will use the funds requested? Funds will be used to ensure the magnificence of the Gardens. This includes the purchase of plant materials, tools, soil and compost. It includes upgrading gardens and replanting and the management and supervision of the volunteer team and summer garden interns. Please upload event/program/organization budget. 2019-2020 Budget.xlsx Who currently funds the event/program? Town of Vail, Frechette Family Foundation, our general operating income (see budget) Who currently funds your organization? Individual donors are the primary source of revenue through outright donations and memberships, Earned income - gift shop purchases, tours, weddings, yoga etc and endowment distribution funds general operations What percentage % of the total event budget is being requested to fund? 30 November 17, 2020 - Page 221 of 390 If the event/program is not funded at full request, how will the event change with a lower funding allocation? The Gardens will limit the amount of improvements it can make this year. The condition of the Gardens will be maintained for function and some areas of the Gardens may deteriorate, impacting the visitor experience. Funding may be supplemented by pulling from another program and reducing educational programming and special offerings that elevate the guest experience. Should the Council decide not to support this event/program at all, will it still occur? Yes Do you intend to host the event or program in Vail beyond 2021? Yes Do you anticipate requesting funding from the CSE for 2021? Yes Audience: Who is your audience? (You may choose more than one.) First time visitors, Returning guests, Primary and Second Homeowners, Local residents SPONSORSHIPS & PARTNERSHIPS 1. What is the dollar $ amount of sponsorships and/or partnerships from other sources reflected in the event/program budget? $172,000 1a. What is the dollar $ amount of in-kind services or items provided from sponsors or partners? 2. Please list your confirmed sponsors or partners. Our Garden Care and Upkeep Program is supported by the Frechette Family Foundation Internship endowment. This funds two horticulture interns and a supervising horticulturist. 3. Please explain the potential for additional sponsorships or partners. The Gardens is supported by members and donors. We continue to ask our members to renew their support and invite visitors to the gardens and community members to become donors. With the professional level of the gardens and the plans for future projects, we apply for grants from foundations and ask individuals for their support for specific initiatives. ADDITIONAL INFORMATION Are there any other things you'd like to share with Council and staff that are not included in the application? When you are considering this request, please remember that this funding comes from RETT. As one of Vail's main destinations, Betty Ford Alpine Gardens adds economic impact to the associated organizations and services in town. Because the council members are so familiar with Betty Ford Alpine Gardens, for the recap of funding use, a copy of a summer community newsletter highlighting the Gardens is attached. REQUIRED ATTACHMENTS Organization rosters naming all officers, board of directors and respective positions as relevant 2020 Board Members and Staff List.pdf If you received Council funding for 2020, please upload a document recapping the use of prior year Council funds Gardens Impact Report_TOV Funding.pdf OPTIONAL ATTACHMENTS List any URLs where additional information can be found, including photos, videos or other content relevant to your application. https://www.vaildaily.com/entertainment/more-than-just-a-garden-betty-ford-alpine-gardens-continues-commitment-to-research- education-and-nature-during-covid-19/ November 17, 2020 - Page 222 of 390 Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding 24651 Betty Ford Alpine Gardens - GENERAL JT.wav Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding We encourage questions about the Council application to be sent via email to Carlie Smith - csmith@vailgov.com. Phone calls for further discussion can be scheduled over email as well. --->The "Save Draft" button below allows you to save your application and come back to work on it again. --->The "Save" button is for when your application is complete and ready to submit. ---> Your application has not been formally submitted until you navigate to the Menu page and click "Submit Request". You will receive a confirmation email once your application has been submitted.<--- Number Linked Users nicola@bettyfordalpinegardens.org Submission Date 09/30/2020 Submission Date Submission Date 09/30/2020 2021 Annual Contribution: File Attachments If applicable, please attach current State Department of Revenue Certificate with this application. CO Tax exempt.pdf Please upload course syllabus, class descriptions or program details. Program Details_Gardens Care and Upkeep.pdf Please upload event/program/organization budget. 2019-2020 Budget.xlsx Organization rosters naming all officers, board of directors and respective positions as relevant 2020 Board Members and Staff List.pdf If you received Council funding for 2020, please upload a document recapping the use of prior year Council funds Gardens Impact Report_TOV Funding.pdf Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding 24651 Betty Ford Alpine Gardens - GENERAL JT.wav November 17, 2020 - Page 223 of 390 2021 Annual Contribution: Eagle River Watershed Council Melanie Smith Town of Vail 2021 Annual Council Contribution Request CONTRIBUTION POLICY All contribution requests received by the Town of Vail will be processed in the following manner: A. All requests must be submitted electronically. Incomplete applications and supplemental information will not be accepted. THE TOWN COUNCIL WILL ONLY BE GIVEN YOUR COMPLETED APPLICATION FORMS. NO SUPPLEMENTAL INFORMATION WILL BE GIVEN TO THE TOWN COUNCIL. B. All applications for annual funding shall be completed and submitted by September 30th by 5:00 P.M. C. The Town Council will evaluate the various proposals based on their direct benefit to the entire community of Vail, fulfillment of the Town’s mission, and how this contribution will affect our resort community’s future health. The Town Council’s mission statement reads: In order to be the premier international mountain resort community, we’re committed to growing a vibrant, diverse economy and community, providing our citizens and guests with exceptional services and an abundance of recreational, cultural and educational opportunities. DISCLOSURE TO ALL APPLICANTS: 1. No money will be disbursed until March 1st, 2021. 2. Because of uncertainty of revenue estimates, please note the following possibilities: a) Contribution funding may be reduced based on 2021 revenues. b) The Town of Vail may choose to disburse funding in quarterly installments throughout 2021. Special event funding will follow the CSE’s guideline of payment in thirds pending completion of CSE and Town of Vail permitting requirements. 3. Notification of awards will be sent after the Council approves the final budget in December. GENERAL INSTRUCTIONS: All applications must be submitted by September 30th by 5:00 P.M. Any application received after that date will not be considered. Please complete all fields in this application. No hard copies are accepted. Email contact smith@erwc.org What is the name of your organization? Eagle River Watershed Council What category of funding are you applying for? (See definitions at www.vailgov.com/departments/finance/grant- process) Services Type of Funding Requested Cash Funding Only Amount of Cash Contribution Requested $40,000 What is the name of your program? Eagle River Watershed Council Service Funding Request Is this a new event or program? No How much funding did you receive from the Town of Vail for 2020? (Please include total funding you received from the CSE and Town Council) $40,000 Will you also apply for 2021 funding from the CSE? No November 17, 2020 - Page 224 of 390 Name of person completing the application Melanie Smith Title of person completing the application Development & Communications Coordinator Provide name of person or entity to whom the funding check will be cut. Eagle River Watershed Council Mailing Address Street PO Box 1477 City Gypsum State Colorado Zip Code 81637 Telephone number 9708275406 Email address smith@erwc.org Event/program and/or organization website www.erwc.org Number of years organization has been in business 16 Organization's Mission Statement Eagle River Watershed Council advocates for the health and conservation of the Upper Colorado and Eagle River basins through research, education and projects. The Watershed Council strives to protect and enhance the high-quality natural, scenic and economic values that our rivers and tributaries provide to the citizens, visitors and wildlife of the Eagle River and Colorado River watersheds located in Eagle County. Organization's Tax Status Non-Profit (501C-3) If applicable, please attach current State Department of Revenue Certificate with this application. Colorado Cert of Tax Exemption.pdf EVENT/PROGRAM DESCRIPTION Is this a new or existing event/program in Vail? Existing How many years has the event or program been produced in Vail? 16 How does your request support item 1C of the Contribution Policy (See above) The health of Gore Creek is important to the Town of Vail’s full-time residents, as well as to seasonal homeowners and visitors. Our recreation-based economy relies upon excellent water quality and quantity and people expect to see a beautiful stream and drink clean water when they are in Vail. Eagle River Watershed Council works in partnership with the Town to ensure that Gore Creek is monitored and protected from future impacts and that past degradation is addressed so that water quality can be restored. Without such efforts, the diverse economy and community will not continue to grow and citizens and guests will begin to see a decline in their recreational opportunities. We champion the work that the Town has done already to improve conditions on Gore Creek, and we strive to continue our role as an active collaborative partner. November 17, 2020 - Page 225 of 390 Please describe the location(s) of the event or program in previous years. The Water Quality Monitoring & Assessment Program (WQMAP) assessed data from 12 entities that collect data in various locations throughout Eagle County, including two paired monitoring locations on both Mill and Booth Creeks, four locations on Black Gore Creek and eight on Gore Creek. The Community Pride Highway Cleanup traditionally places teams of volunteers along 140 miles of I70 and highways 6, 24 and 131 from Vail to Dotsero. The Eagle River Cleanup had teams of volunteers cleaning up 68 miles of streams throughout Eagle County, including Gore Creek. The sediment source monitoring (TMDL) and bio-monitoring occurrs on Gore and Black Gore Creeks. The Gore Creek Strategic Action Plan projects have been completed on public and/or private properties along Gore Creek, beginning in 2016. November 17, 2020 - Page 226 of 390 Please provide a detailed description of the event/program and its activities. Eagle River Watershed Council takes an integrated approach to protecting the streams of Eagle County, including Gore Creek and its tributaries, through monitoring water quality, educating the community and managing riparian restoration efforts. Specifically, the contribution from the Town of Vail is used for the following programs and projects. Water Quality Monitoring & Assessment Program (WQMAP) ($13,000) - This program coordinates water quality and biological data collection to identify trends in water quality, as well as defines emerging threats to water quality and riparian zone health. The Watershed Council leads this partnership program with Eagle County, United States Geological Survey, the Colorado River District, Eagle River Water & Sanitation District and other municipal and agency stakeholders to provide a central and easily- accessible repository for water quality data. This ensures that data collection is not duplicative and that there are no gaps in monitoring efforts. Funding supports the coordination of the program, data collectors, data analysis, annual reporting to stakeholders and the community, a shared database and the maintenance/updating of an interactive web-based report card with visual interpretations of the data trends. Additional program support is from Eagle River Water & Sanitation District, Upper Eagle Regional Water Authority, Homestake Partners (Aurora and Colorado Springs), Vail Resorts, Battle Mountain, the Towns of Gypsum, Eagle, Avon, and Minturn, and the Colorado River Water Conservation District. Community Pride Highway Cleanup ($2,500) & Eagle River Cleanup ($2,500) (Total $5,000) - The coordination of these two annual community cleanup events requires event marketing and substantial planning, as well as volunteer recruitment and coordinated management of a total of more than 1,300 volunteers. Although the COVID-19 pandemic called for the cancellation of the 20th Annual Community Pride Highway Cleanup and Thank You BBQ for 2020, in typical years, approximately 12 tons of trash are collected along 140 miles of highways by the volunteers. It is reasonable to expect that 2021’s event will require the removal of significantly more trash and debris, as it will account for two years’ accumulated waste. Eagle River Cleanup teams cover about 70 miles of river and streams throughout the watershed each fall, and 2020’s event was modified to adhere to COVID-19 regulations. These popular volunteer events build community throughout the entire Eagle Valley, offering community members the chance to participate in the maintenance of our landscape and ecosystems. Substantial additional benefits include the beautification of the valley’s major roadway in time for the arrival of summer guests and the removal of trash and debris from our waterways in time for the winter ski season. Additional support for these cleanup events comes from local businesses, individuals, corporations, clubs, foundations, Eagle County and local municipalities. We respectfully request an increased contribution in this category from the Town of Vail for 2021.The amount of Town of Vail support for these events has remained the same since at least 2014 and the amount of staff time, coordinating efforts, logistics, outreach, marketing and impact has increased substantially in those 6+ years. Additionally, we anticipate coordinating a larger number of participants who would have, in past years, volunteered at the discontinued Town Clean Up Day and now will be volunteering with the Watershed Council’s cleanup events. Sediment source monitoring (TMDL) and Bio-monitoring of Black Gore Creek ($16,000) - Eagle River Watershed Council coordinates the activities of the Black Gore Creek Steering Committee, a broad-based community group dedicated to ensuring the aquatic health of Black Gore Creek and the safe operation of the interstate beside the stream. A tributary to Gore Creek, Black Gore Creek flows approximately 10 miles along Interstate 70 and was placed on the State of Colorado’s list of impaired streams in 2002. The impaired condition is the result of excessive sediment-loading sourced from winter highway maintenance activities. In 2014, Black Gore Steering Committee determined that annual sediment monitoring on Black Gore Creek could be reduced to occur every other year, as the results were not changing significantly from year to year. This allowed the Watershed Council to reallocate the funds for monitoring in the off years to bio-monitoring on other Gore Creek tributaries surrounding Vail. Macroinvertebrate data collected on tributary streams is an important indicator of the relationship between land use and surface water quality. This monitoring may also form the basis for long-term assessments of water quality conditions following implementation of recommendations included in the Gore Creek Strategic Plan. Funding supports program coordination, field collection, analysis, assessment and reporting. Gore Creek Strategic Action Plan projects ($6,000) - Eagle River Watershed Council works with Town of Vail staff annually to select projects identified as priorities for restoration in the Gore Creek Strategic Action Plan. At the time of this document’s submission, 2021’s projects are still in the identification phase. Efforts from 2016, at the program’s inception, through 2020, have grown to be enormously successful, in terms of effective rehabilitation work with noticeable results on streambank stabilization, mosquito control issues, replanting of beneficial native vegetation and more. Notably, the most successful efforts to date have incorporated significant outreach to private-property owners and HOA’s and offered education and hands-on volunteering opportunities. As outreach efforts expand and relationships with property owners deepen, the Watershed Council seeks to continue its role as a partner in providing outreach, support and possibly securing grant funds for these private streambank projects. We have a strong track record of supporting the Town on these types of projects - Sundial Condominiums, the Vucich residence, Cedar Point Townhomes and Gore Creek Meadows are all examples. Additionally, these collaborative Gore Creek Action Plan projects have increased community support and visibility of the importance of water-quality and riparian zone improvement efforts by the Town and by the Watershed Council. Funding supports program coordination, project development and project implementation. November 17, 2020 - Page 227 of 390 If any of the event/program takes place outside of the Town of Vail, please explain where the event will take place and why. The Water Quality Monitoring & Assessment Program (WQMAP) assesses data from 12 entities that collect data throughout Eagle County, including two paired monitoring locations (upstream and downstream) on both Mill and Booth Creeks, four locations on Black Gore Creek and eight on Gore Creek. By assessing all water quality data collected throughout Eagle County as one body of information, we are able to detect threats as they arise and identify gaps and redundancies in data collection. This provides a more complete picture of water quality in the county and informs decision-making. The Community Pride Highway Cleanup places teams of volunteers along 140 miles of I-70 and Highways 6, 24 and 131 from Vail to Dotsero. The Eagle River Cleanup assigns teams of volunteers to clean 68 miles of streams throughout Eagle County, including Gore Creek. EVENT/PROGRAM INFORMATION Brand Fit: How will your event or program support the mission and vision of the Vail Town Council? Eagle River Watershed Council’s mission is to protect and enhance the high-quality natural, scenic and economic values that our rivers and tributaries provide to the citizens, visitors and wildlife of the watersheds of Eagle County. This is tied inextricably to the mission and vision of Vail, because water from melting snow, springs and creeks flows into the Eagle River through its main tributaries. These streams not only supply the water for all of Eagle County’s population, as well as several Front Range communities, but also offer opportunities for an incredible array of commercial, recreational, educational and scenic experiences for visitors and community members alike. Watershed Council programs, projects and initiatives protect the valley’s water and the recreational, economic, social and natural values that make Vail and the Eagle River Valley what it is. Brand Fit: How will your event or program support the Vail brand identity? The work of Eagle River Watershed Council ensures that Gore Creek and all of its tributaries, as well as the Eagle and Colorado Rivers, remain part of the identity of Vail and the Eagle Valley community. The recreation that is possible due to the robust flows of spring runoff contributes to nationally-recognized events and brings thousands of tourists to the Town and region to enjoy the world-class opportunities possible in our natural surroundings. Water from local rivers and streams additionally augments the slopes of Vail Mountain; the rafting and fly fishing industries depend on the riparian ecosystems; and the scenery that has inspired society and cultures for hundreds of years and generations to come is dependent on vibrant natural surroundings, which is, for many, the foundation of Vail’s identity and perceived brand. Community Enrichment: How will your event/program attract target markets of both visitors and community members? Without landscapes of crystal-clear flowing water, snowy peaks that melt into high-alpine lakes and streams where native fish spawn, Vail would not be the same caliber of world-class destination that it enjoys today. The Watershed Council’s work protects local waterways and the ecosystems on which wildlife and humans depend. Tourism, commerce and the mountain lifestyle to which visitors and the community are drawn hinge on the presence of our valley’s waterways. Watershed Council programs, from Gore Creek Strategic Action Plan projects to water quality monitoring programs to community clean-ups all ensure that Vail is a place where both visitors and community members will thrive. Growth Potential: How will the event/program deliver fresh content? (Fresh content means new programming, entertainers, adding additional days and activities.) Eagle River Watershed Council is committed to its mission to protect and conserve our watershed, and our organization is made more effective in pursuit of this principle by maintaining its ability to adapt to the needs of the community. For example, at the onset of the COVID-19 pandemic, our team re-adjusted our priorities from planning engaging in-person events to creating accessible and fun virtual education programs for a variety of ages. We invested in technology and online infrastructure to better reach our community, called our community’s donors and business partners and altered our plans for spring, summer and fall events to continue to positively impact our waterways and water quality, while minimizing chance of virus spread. The Watershed Council will continue to seek out creative ways to structure our programs and initiatives to be as inclusive and welcoming as possible, adapting to the demands of whatever circumstances we may face. Growth Potential: How will the event/program promote an atmosphere of vitality, fun and celebration? The outcomes of the Watershed Council’s efforts to protect local rivers and streams promote extraordinarily vibrant displays of friendly, cross-generational fun and recreational pursuits. Whether biking up Vail Pass to the Gore Range viewpoint near the Black Lakes, celebrating a wedding on the banks of Piney Lake, cheering on kayakers and paddleboarders as they race along the waves and surges of Gore Creek or spending a quiet afternoon in waders with a fly rod, the work of the Watershed Council plays an integral role. Traditionally, following each of the two community cleanup events held annually, a Thank You BBQ takes place as an opportunity for volunteers to gather and celebrate their collaborative work. We hope this tradition will again occur as a large gathering in the future and will adapt as needed to maintain high-energy engagement of volunteers and ensure the event remains an enjoyable tradition for years to come. November 17, 2020 - Page 228 of 390 Potential: How will the event or program enhance Leadership Skills: locally, nationally and internationally? Opportunities are ample for community members and for Watershed Council staff and board members to grow leadership skills. We support volunteers taking an influential role in our cleanup events by becoming team leaders. Additionally, we encourage the community to become involved in other volunteer opportunities, whether organizational, volunteer-based, administrative or supportive. Leadership skills are gained by high-school and AmeriCorps interns, through presentations to boards and municipalities, as well as among our staff as we engage in continued development and collaborative opportunities. Community Enrichment: What is the lasting community involvement opportunity and/or lasting community benefit of the event or program? There are benefits to tradition, and our Highway and River Cleanup events have been around for 21 and 26 years in 2020, respectively. Approximately 1,500 volunteers consider these annual events to be part of their identity in relation to their landscape. Additionally, efforts to monitor, track and improve water quality can create a lasting tradition of stewardship and science-backed decision-making that protects invaluable and essential resources. How will the event or program leverage media and attract donor and sponsorship support? • Ads and editorial content will be shared by working collaboratively with Vail Daily and other media outlets for coverage of our initiatives • Ensuring that documentation and marketing materials captured by both amateur and professional photographers and videographers is leveraged when possible to increase our marketing and storytelling impact. • Leveraging the role of social media and other technology to garner awareness and support of events and initiatives to advance visibility of sponsorship and supportive opportunities, such as giving campaigns. • Developing and adapting existing sponsorship programs and partnerships to offer value to businesses and the Watershed Council alike - especially by including bios from partner businesses and logos on marketing materials. • Encouraging Board of Directors use of personal and professional networking within their communities on behalf of Watershed Council events and initiatives. Please upload course syllabus, class descriptions or program details. Program Details 2021.pdf BUDGET Using the provided budget template, provide a detailed estimated event/program budget, including anticipated revenues and expenses. Are your books audited? Yes Describe how you will use the funds requested? The requested funds will support the coordination of the Water Quality Monitoring and Assessment Program, the Highway and River Cleanups, the Sediment source monitoring (TMDL) and Bio-monitoring of Gore/Black Gore Creeks, 2021 Gore Creek Strategic Action Plan efforts. More details are provided throughout this funding request. Please upload event/program/organization budget. 2021 ERWC Funding Request budgets.pdf Who currently funds the event/program? Support for WQMAP comes from Eagle River Water & Sanitation District, Upper Eagle Regional Water Authority, Homestake Partners (Aurora and Colorado Springs), Vail Resorts, Battle Mountain, the Towns of Gypsum, Eagle, Avon, Minturn and Vail, and the Colorado River Water Conservation District. Support for the Community Pride Highway Cleanup & Eagle River Cleanup comes from 22 local businesses as well as Eagle County, and the towns of Avon, Eagle, Gypsum, Vail and Edwards Metro District. Sediment-source and bio-monitoring of Black Gore Creek is supported by the Town of Vail. Eagle River Water and Sanitation District supports monitoring of other locations on Black Gore Creek adding to the data available in the area. The Gore Creek Strategic Action Plan project is supported by the Colorado Water Conservation Board, a state agency and the Town of Vail. Who currently funds your organization? Eagle River Watershed Council is funded by private foundations, Colorado Water Conservation Board, Eagle County, local municipalities, Eagle River Water and Sanitation District (ERWSD), Upper Eagle Regional Water Authority (UERWA), local businesses and individuals. What percentage % of the total event budget is being requested to fund? 13 November 17, 2020 - Page 229 of 390 If the event/program is not funded at full request, how will the event change with a lower funding allocation? The sediment source monitoring (TMDL) and bio-monitoring of Gore/Black Gore Creeks and the projects from the Gore Creek Strategic Action Plan have the greatest and most direct benefit to the Town of Vail and its residents. Those projects would likely be significantly reduced in scope and possibly eliminated, if not funded in full by the Town of Vail. WQMAP and the cleanups would require adjustment to the geographical area covered by each, but both would continue. Should the Council decide not to support this event/program at all, will it still occur? Yes Do you intend to host the event or program in Vail beyond 2021? Yes Do you anticipate requesting funding from the CSE for 2021? No Audience: Who is your audience? (You may choose more than one.) First time visitors, Returning guests, Primary and Second Homeowners, Local residents SPONSORSHIPS & PARTNERSHIPS 1. What is the dollar $ amount of sponsorships and/or partnerships from other sources reflected in the event/program budget? $227,666 1a. What is the dollar $ amount of in-kind services or items provided from sponsors or partners? $17,500 2. Please list your confirmed sponsors or partners. Support for WQMAP comes from Eagle River Water & Sanitation District, Upper Eagle Regional Water Authority, Homestake Partners (Aurora and Colorado Springs), Vail Resorts, Battle Mountain, the Towns of Gypsum, Eagle, Avon, and Minturn, and the Colorado River Water Conservation District. Support for the Community Pride Highway Cleanup & Eagle River Cleanup comes from 24 local businesses, as well as Eagle County and the towns of Avon, Gypsum and Edwards Metro District. The Gore Creek Strategic Action Plan project is supported by the Colorado Water Conservation Board, a state agency. 3. Please explain the potential for additional sponsorships or partners. Eagle River Watershed Council regularly looks for funding opportunities through foundation, corporate and government grants. The Watershed Council also fosters relationships with our Business Partner Program and donors to leverage additional support for projects, programs and events. ADDITIONAL INFORMATION Are there any other things you'd like to share with Council and staff that are not included in the application? Eagle River Watershed Council enjoys working in partnership with the staff at the Town of Vail on water quality monitoring, river restoration and protection projects. We commend the Town of Vail for your efforts to improve water quality and hope to continue this partnership which benefits not only the Town of Vail, but everyone downstream. The improvements in aquatic life scores in Gore Creek is exciting and must be attributed to these efforts. The work being done in Vail is being replicated by downstream communities with the help of the Watershed Council, thank you for leading the way on this important issue. REQUIRED ATTACHMENTS Organization rosters naming all officers, board of directors and respective positions as relevant BOD list 2020 Name Affil Joined City 7.13.2020.pdf If you received Council funding for 2020, please upload a document recapping the use of prior year Council funds 2020 Funding Use Report.pdf OPTIONAL ATTACHMENTS November 17, 2020 - Page 230 of 390 List any URLs where additional information can be found, including photos, videos or other content relevant to your application. • Eagle River Watershed Council Website: www.erwc.org • 2019 Water Quality Report Card (product of WQMAP) https://www.arcgis.com/apps/Cascade/index.html? appid=a60f25acb6a049f6842f575a17c37810 • Eagle River Watershed Council YouTube Channel https://www.youtube.com/channel/UCAlcqsWaF5_pxaeiM3hoHrg • Coverage of 26th Annual Eagle River Cleanup article: https://www.vaildaily.com/news/different-circumstances-same-goal-eagle- river-cleanup-attracts-hundreds-of-volunteers/ Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding We encourage questions about the Council application to be sent via email to Carlie Smith - csmith@vailgov.com. Phone calls for further discussion can be scheduled over email as well. --->The "Save Draft" button below allows you to save your application and come back to work on it again. --->The "Save" button is for when your application is complete and ready to submit. ---> Your application has not been formally submitted until you navigate to the Menu page and click "Submit Request". You will receive a confirmation email once your application has been submitted.<--- Number Linked Users smith@erwc.org Submission Date Submission Date Submission Date 09/30/2020 2021 Annual Contribution: File Attachments If applicable, please attach current State Department of Revenue Certificate with this application. Colorado Cert of Tax Exemption.pdf Please upload course syllabus, class descriptions or program details. Program Details 2021.pdf Please upload event/program/organization budget. 2021 ERWC Funding Request budgets.pdf Organization rosters naming all officers, board of directors and respective positions as relevant BOD list 2020 Name Affil Joined City 7.13.2020.pdf If you received Council funding for 2020, please upload a document recapping the use of prior year Council funds 2020 Funding Use Report.pdf November 17, 2020 - Page 231 of 390 2021 Annual Contribution: EGE Air Alliance Chris Romer Town of Vail 2021 Annual Council Contribution Request CONTRIBUTION POLICY All contribution requests received by the Town of Vail will be processed in the following manner: A. All requests must be submitted electronically. Incomplete applications and supplemental information will not be accepted. THE TOWN COUNCIL WILL ONLY BE GIVEN YOUR COMPLETED APPLICATION FORMS. NO SUPPLEMENTAL INFORMATION WILL BE GIVEN TO THE TOWN COUNCIL. B. All applications for annual funding shall be completed and submitted by September 30th by 5:00 P.M. C. The Town Council will evaluate the various proposals based on their direct benefit to the entire community of Vail, fulfillment of the Town’s mission, and how this contribution will affect our resort community’s future health. The Town Council’s mission statement reads: In order to be the premier international mountain resort community, we’re committed to growing a vibrant, diverse economy and community, providing our citizens and guests with exceptional services and an abundance of recreational, cultural and educational opportunities. DISCLOSURE TO ALL APPLICANTS: 1. No money will be disbursed until March 1st, 2021. 2. Because of uncertainty of revenue estimates, please note the following possibilities: a) Contribution funding may be reduced based on 2021 revenues. b) The Town of Vail may choose to disburse funding in quarterly installments throughout 2021. Special event funding will follow the CSE’s guideline of payment in thirds pending completion of CSE and Town of Vail permitting requirements. 3. Notification of awards will be sent after the Council approves the final budget in December. GENERAL INSTRUCTIONS: All applications must be submitted by September 30th by 5:00 P.M. Any application received after that date will not be considered. Please complete all fields in this application. No hard copies are accepted. Email contact cromer@vailvalleypartnership.com What is the name of your organization? EGE Air Alliance What category of funding are you applying for? (See definitions at www.vailgov.com/departments/finance/grant- process) Services Type of Funding Requested Cash Funding Only Amount of Cash Contribution Requested $75,000 What is the name of your program? EGE Air Alliance Is this a new event or program? No How much funding did you receive from the Town of Vail for 2020? (Please include total funding you received from the CSE and Town Council) $75,000 Will you also apply for 2021 funding from the CSE? No November 17, 2020 - Page 232 of 390 Name of person completing the application Chris Romer Title of person completing the application President & CEO Provide name of person or entity to whom the funding check will be cut. EGE Air Alliance Mailing Address Street 28 Second Street, Suite 213 City Edwards State Colorado Zip Code 81632 Telephone number 9704774016 Email address cromer@vailvalleypartnership.com Event/program and/or organization website http://flyvail.com Number of years organization has been in business 19 Organization's Mission Statement To build a robust flight program at the Eagle County Regional Airport Organization's Tax Status Not-for-Profit (501C-6) If applicable, please attach current State Department of Revenue Certificate with this application. 20131112530.pdf EVENT/PROGRAM DESCRIPTION Is this a new or existing event/program in Vail? Existing How many years has the event or program been produced in Vail? 17 How does your request support item 1C of the Contribution Policy (See above) The air service development program benefits the economic vitality of the Town of Vail. Guests utilizing the Eagle County Regional Airport stay longer, spend more, and have a higher likelihood of repeat visitation. Please describe the location(s) of the event or program in previous years. The Air Alliance contracts with airline partners for minimum revenue guarantee programs. These have supported nonstop air service from Phoenix, Washington DC, and Dallas (spring and fall) in the past. November 17, 2020 - Page 233 of 390 Please provide a detailed description of the event/program and its activities. As in prior years, the Alliance’s funds will be used to attract new flight service, to provide continued support for developing markets as required, and we also continue working to secure long term funding. • EGE Air Alliance continues to work with American Airlines to fill the fall and spring gaps in service to achieve daily year-round service to EGE from Dallas/Ft. Worth. Spring 2020 service was cancelled due to COVID and fall service is scheduled and loaded. o We anticipate maintaining support for the year-round service in 2021 • EGE Air Alliance, in partnership with Volaire Aviation (air service consultant retained by Eagle County Regional Airport), is pursuing new carriers and new markets to the Eagle County Regional Airport to supplement and support our air service development goals. For example, we met with Southwest Airlines in January and continue to develop relations with airline partners such as Alaska. o We hope to add new service from a new market and/or a new airline partner for the winter 2021-22 season If any of the event/program takes place outside of the Town of Vail, please explain where the event will take place and why. Eagle County Regional Airport, with visitors and second homeowners primarily utilizing services in Vail and Beaver Creek. EVENT/PROGRAM INFORMATION Brand Fit: How will your event or program support the mission and vision of the Vail Town Council? Air service benefits the local community and supports our tourism economy. Brand Fit: How will your event or program support the Vail brand identity? Ease of access to Vail is increasingly important as guests indicate that their likelihood to visit decreases significantly if they have to fly to Denver. Community Enrichment: How will your event/program attract target markets of both visitors and community members? Air service at the Eagle County Regional Airport benefits the local community through convenience, and benefits our tourism and second homeowner community from a competitive standpoint. Growth Potential: How will the event/program deliver fresh content? (Fresh content means new programming, entertainers, adding additional days and activities.) Year-round air service to Dallas provides options for locals and visitors; new airline partners and new markets provide opportunity to grow our market share. Growth Potential: How will the event/program promote an atmosphere of vitality, fun and celebration? Increased access for visitors creates increased economic vitality to our resort communities. Potential: How will the event or program enhance Leadership Skills: locally, nationally and internationally? Air service development does not directly benefit leadership skills. Community Enrichment: What is the lasting community involvement opportunity and/or lasting community benefit of the event or program? The primary benefit is the economic benefit of the airport and visitors who stay longer and spend more. How will the event or program leverage media and attract donor and sponsorship support? The EGE Air Alliance is funded by both public and private partners throughout the valley. Please upload course syllabus, class descriptions or program details. 2021 funding request Vail.pdf BUDGET Using the provided budget template, provide a detailed estimated event/program budget, including anticipated revenues and expenses. Are your books audited? No Describe how you will use the funds requested? To attract new airline partners and new markets to fly into the Eagle County Airport. November 17, 2020 - Page 234 of 390 Please upload event/program/organization budget. EGE Air 2020 Budget (as of June 29) UPDATED FORECAST.xlsx Who currently funds the event/program? A variety of public (Eagle County, Beaver Creek, Avon, Gypsum, Eagle) and private partners Who currently funds your organization? A variety of public and private partners What percentage % of the total event budget is being requested to fund? 18 If the event/program is not funded at full request, how will the event change with a lower funding allocation? We will work within the allotted budget; lower budget from partners will limit the number of new flight opportunities we have in the future. Should the Council decide not to support this event/program at all, will it still occur? Yes Do you intend to host the event or program in Vail beyond 2021? Yes Do you anticipate requesting funding from the CSE for 2021? No Audience: Who is your audience? (You may choose more than one.) First time visitors, Returning guests, Primary and Second Homeowners, Local residents SPONSORSHIPS & PARTNERSHIPS 1. What is the dollar $ amount of sponsorships and/or partnerships from other sources reflected in the event/program budget? $370,000 1a. What is the dollar $ amount of in-kind services or items provided from sponsors or partners? $0 2. Please list your confirmed sponsors or partners. Eagle County, Town of Avon, Beaver Creek Resort Company, Town of Eagle, Town of Gypsum, Vail Valley Partnership, and numerous private businesses. 3. Please explain the potential for additional sponsorships or partners. We continue to pursue new private partners as EGE Air Alliance supporters. ADDITIONAL INFORMATION Are there any other things you'd like to share with Council and staff that are not included in the application? REQUIRED ATTACHMENTS Organization rosters naming all officers, board of directors and respective positions as relevant EGE Air Alliance Board of Directors (Proposed Terms).xlsx If you received Council funding for 2020, please upload a document recapping the use of prior year Council funds OPTIONAL ATTACHMENTS List any URLs where additional information can be found, including photos, videos or other content relevant to your application. Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding November 17, 2020 - Page 235 of 390 Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding We encourage questions about the Council application to be sent via email to Carlie Smith - csmith@vailgov.com. Phone calls for further discussion can be scheduled over email as well. --->The "Save Draft" button below allows you to save your application and come back to work on it again. --->The "Save" button is for when your application is complete and ready to submit. ---> Your application has not been formally submitted until you navigate to the Menu page and click "Submit Request". You will receive a confirmation email once your application has been submitted.<--- Number Linked Users cromer@visitvailvalley.com Submission Date 08/28/2020 Submission Date 08/28/2020 Submission Date 08/28/2020 2021 Annual Contribution: File Attachments If applicable, please attach current State Department of Revenue Certificate with this application. 20131112530.pdf Please upload course syllabus, class descriptions or program details. 2021 funding request Vail.pdf Please upload event/program/organization budget. EGE Air 2020 Budget (as of June 29) UPDATED FORECAST.xlsx Organization rosters naming all officers, board of directors and respective positions as relevant EGE Air Alliance Board of Directors (Proposed Terms).xlsx November 17, 2020 - Page 236 of 390 2021 Annual Contribution: High Five Access Media J.K. Perry Town of Vail 2021 Annual Council Contribution Request CONTRIBUTION POLICY All contribution requests received by the Town of Vail will be processed in the following manner: A. All requests must be submitted electronically. Incomplete applications and supplemental information will not be accepted. THE TOWN COUNCIL WILL ONLY BE GIVEN YOUR COMPLETED APPLICATION FORMS. NO SUPPLEMENTAL INFORMATION WILL BE GIVEN TO THE TOWN COUNCIL. B. All applications for annual funding shall be completed and submitted by September 30th by 5:00 P.M. C. The Town Council will evaluate the various proposals based on their direct benefit to the entire community of Vail, fulfillment of the Town’s mission, and how this contribution will affect our resort community’s future health. The Town Council’s mission statement reads: In order to be the premier international mountain resort community, we’re committed to growing a vibrant, diverse economy and community, providing our citizens and guests with exceptional services and an abundance of recreational, cultural and educational opportunities. DISCLOSURE TO ALL APPLICANTS: 1. No money will be disbursed until March 1st, 2021. 2. Because of uncertainty of revenue estimates, please note the following possibilities: a) Contribution funding may be reduced based on 2021 revenues. b) The Town of Vail may choose to disburse funding in quarterly installments throughout 2021. Special event funding will follow the CSE’s guideline of payment in thirds pending completion of CSE and Town of Vail permitting requirements. 3. Notification of awards will be sent after the Council approves the final budget in December. GENERAL INSTRUCTIONS: All applications must be submitted by September 30th by 5:00 P.M. Any application received after that date will not be considered. Please complete all fields in this application. No hard copies are accepted. Email contact jk@highfivemedia.org What is the name of your organization? High Five Access Media What category of funding are you applying for? (See definitions at www.vailgov.com/departments/finance/grant- process) Services Type of Funding Requested Cash Funding Only Amount of Cash Contribution Requested $112,000 What is the name of your program? Community Access Media Is this a new event or program? No How much funding did you receive from the Town of Vail for 2020? (Please include total funding you received from the CSE and Town Council) $103,000 Will you also apply for 2021 funding from the CSE? No November 17, 2020 - Page 237 of 390 Name of person completing the application J.K. Perry Title of person completing the application Executive Director Provide name of person or entity to whom the funding check will be cut. High Five Access Media Mailing Address Street PO Box 5600 City Avon State Colorado Zip Code 81620 Telephone number 970-949-5657 Email address jk@highfivemedia.org Event/program and/or organization website highfivemedia.org Number of years organization has been in business 37 Organization's Mission Statement Our mission is to empower the local community, through media education and technology, to become civically engaged, express ideas, and advocate for causes. Organization's Tax Status Non-Profit (501C-3) If applicable, please attach current State Department of Revenue Certificate with this application. SOSCertStanding2020.pdf EVENT/PROGRAM DESCRIPTION Is this a new or existing event/program in Vail? Existing How many years has the event or program been produced in Vail? 37 How does your request support item 1C of the Contribution Policy (See above) High Five Access Media provides quality coverage, as well as television, internet and over-the-top (OTT) distribution of council meetings so residents and guests may become civically engaged in local government and issues affecting our community. We also offer residents, students, nonprofits and government representatives media education, free equipment to checkout, and free channel (and internet) time, thus creating a vibrant and diverse opportunity for expression of speech on topics important to the community. We strive to create an access center commensurate with the high standards of the Town of Vail. Please describe the location(s) of the event or program in previous years. High Five Access Media is located in Avon. We provide residents of Vail program and education opportunities. November 17, 2020 - Page 238 of 390 Please provide a detailed description of the event/program and its activities. High Five Access Media offers several programs specific to the town of Vail that are funded through franchise fees provided by Comcast in return for using public rights-of-way: Coverage of Vail Town Council. Meetings are shown live and replayed on local cable (Comcast) Channel 5 and on the internet at highfivemedia.org. Video is subsequently available on demand at the HFAM website. Live and on demand video also is available on Roku and Apple TV. This program requires funding for an operator, editing, cloud video distribution, related production equipment, and operation of the channel. Community media access. HFAM conducts free basic video production workshops to Vail residents, nonprofits, and government representatives. Once participants complete a workshop, they may check out equipment at no cost to create video that exercises their right to free speech and is shared on a hyperlocal level with neighbors and guests on cable television and the internet. This program requires funding for both teachers, equipment for checkout, and operation of the channel. Summer Youth Camp. HFAM holds a week-long, media-making camp for students ages 14 to 18. The goal is for youth to create media that gives voice to their viewpoints on issues that affect the community. The culmination of the camp includes a final video project on an issue decided upon and produced by students. Coverage of Vail America Days Parade. HFAM provides live coverage on cable and highfivemedia.org of the parade from Lionshead. We also offer volunteer opportunities to community producers to get involved in the production. In addition, High Five provides low-cost video production services to area nonprofits, so they might create videos that advocate for their cause. If any of the event/program takes place outside of the Town of Vail, please explain where the event will take place and why. High Five Access Media is located in Avon. We produce video throughout the county, including Vail. We plan to partner with other entities in the coming years to offer our video production workshops at satellite locations in Vail and Avon, such as libraries and other public spaces. EVENT/PROGRAM INFORMATION Brand Fit: How will your event or program support the mission and vision of the Vail Town Council? Please see above "How does your request support item 1C of the Contribution Policy?" Brand Fit: How will your event or program support the Vail brand identity? Please see above "How does your request support item 1C of the Contribution Policy?" Community Enrichment: How will your event/program attract target markets of both visitors and community members? High Five Access Media serves residents and guests with coverage of Town of Vail government meetings, and residents, students and nonprofits with access to media training, equipment, and cable access. Indirectly, this allows nonprofits that serve a larger market to leverage their message among residents and guests. Growth Potential: How will the event/program deliver fresh content? (Fresh content means new programming, entertainers, adding additional days and activities.) High Five is exploring a move to the valley floor near a bus route to better serve folks without vehicles. A location in town would also allow us to be publicly visible and within close proximity of capturing town-related content. This would require partnership with another entity, as the cost of being located on the valley floor is out of our grasp. We also are in the process of expanding existing programs and offering new opportunities. These include a permanent youth program, satellite workshops throughout Vail and Avon, creating new workshops such as advanced camera operation, civic engagement and activism, TV studio production, and more. We have started to offer expanded coverage of community events aided by volunteer community producers, such as Vail America Days Parade, concerts, lectures and more. We also hope to expand coverage to show on additional social media platforms, such as Youtube Live and Facebook Live. This might include council meetings and other town meetings and events. High Five Access Media intends to roll out a new, more user-friendly and user-driven website in 2020 or 2021. November 17, 2020 - Page 239 of 390 Growth Potential: How will the event/program promote an atmosphere of vitality, fun and celebration? High Five Access Media provides an opportunity for residents to make their community strong by sharing their voice, ideas and passions with their neighbors in the hopes of creating a dynamic dialogue on the issues and values of our mountain community. Potential: How will the event or program enhance Leadership Skills: locally, nationally and internationally? One of our goals as an access station is to o Community Enrichment: What is the lasting community involvement opportunity and/or lasting community benefit of the event or program? Our vision is to empower all residents to express their right to free speech via media on a focused, hyper local platform. This levels the playing field so all voices may be heard and effect change that reflects their values. How will the event or program leverage media and attract donor and sponsorship support? Local media is what we do. We showcase our programs on cable, the internet and on emerging platforms. In the coming years, one of our goals at High Five is to prove to the community our value as a neighbor through expanded opportunities and coverage that allows us to garner resources through fundraising and underwriting. Please upload course syllabus, class descriptions or program details. HFAM-Brochure.pdf BUDGET Using the provided budget template, provide a detailed estimated event/program budget, including anticipated revenues and expenses. Are your books audited? Yes Describe how you will use the funds requested? Franchise fees passed along from Comcast subscribers fund equipment purchases and production of council meetings; free access for Vail residents to membership, basic media education, video production equipment and and cable and internet distribution of video. Funds also are used to purchase capital equipment or pay for ongoing costs for cablecast and webcast of programming to Comcast subscribers and and internet users, and support of all High Five Access Media programs, in-house productions, and more. Please upload event/program/organization budget. Budget2020.pdf Who currently funds the event/program? See below. Who currently funds your organization? The towns of Vail and Avon provide the bulk of contributions, although earned revenue through production services has become a greater percentage of our funding over the years. A small part of our budget is derived from membership fees, donations and underwriting. What percentage % of the total event budget is being requested to fund? 45 If the event/program is not funded at full request, how will the event change with a lower funding allocation? Our ability to expand service to the community, at this crucial point of our organization, would be limited. Should the Council decide not to support this event/program at all, will it still occur? Yes Do you intend to host the event or program in Vail beyond 2021? Yes Do you anticipate requesting funding from the CSE for 2021? No Audience: Who is your audience? (You may choose more than one.) Primary and Second Homeowners, Local residents November 17, 2020 - Page 240 of 390 SPONSORSHIPS & PARTNERSHIPS 1. What is the dollar $ amount of sponsorships and/or partnerships from other sources reflected in the event/program budget? $130,000 1a. What is the dollar $ amount of in-kind services or items provided from sponsors or partners? $0 2. Please list your confirmed sponsors or partners. Towns of Avon and Minturn, Vail Recreation District, Community of Eagle Vail, Eagle County Schools, and several local nonprofits. 3. Please explain the potential for additional sponsorships or partners. As outlined above, one of our goals at High Five is to prove to the community our value as a neighbor through expanded education and volunteer opportunities, and coverage that allows us to garner resources through fundraising and underwriting. ADDITIONAL INFORMATION Are there any other things you'd like to share with Council and staff that are not included in the application? Thank you for your support of community access media for nearly four decades! We look forward to the future. REQUIRED ATTACHMENTS Organization rosters naming all officers, board of directors and respective positions as relevant HFAM_BOD.docx If you received Council funding for 2020, please upload a document recapping the use of prior year Council funds TOV_FundingRecap2020.pdf OPTIONAL ATTACHMENTS List any URLs where additional information can be found, including photos, videos or other content relevant to your application. https://www.highfivemedia.org/town-vail Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding We encourage questions about the Council application to be sent via email to Carlie Smith - csmith@vailgov.com. Phone calls for further discussion can be scheduled over email as well. --->The "Save Draft" button below allows you to save your application and come back to work on it again. --->The "Save" button is for when your application is complete and ready to submit. ---> Your application has not been formally submitted until you navigate to the Menu page and click "Submit Request". You will receive a confirmation email once your application has been submitted.<--- Number Linked Users info@highfivemedia.org November 17, 2020 - Page 241 of 390 Submission Date 09/15/2020 Submission Date 09/15/2020 Submission Date 09/15/2020 2021 Annual Contribution: File Attachments If applicable, please attach current State Department of Revenue Certificate with this application. SOSCertStanding2020.pdf Please upload course syllabus, class descriptions or program details. HFAM-Brochure.pdf Please upload event/program/organization budget. Budget2020.pdf Organization rosters naming all officers, board of directors and respective positions as relevant HFAM_BOD.docx If you received Council funding for 2020, please upload a document recapping the use of prior year Council funds TOV_FundingRecap2020.pdf November 17, 2020 - Page 242 of 390 2021 Annual Contribution: Eagle Valley Land Trust Nancy Glass Town of Vail 2021 Annual Council Contribution Request CONTRIBUTION POLICY All contribution requests received by the Town of Vail will be processed in the following manner: A. All requests must be submitted electronically. Incomplete applications and supplemental information will not be accepted. THE TOWN COUNCIL WILL ONLY BE GIVEN YOUR COMPLETED APPLICATION FORMS. NO SUPPLEMENTAL INFORMATION WILL BE GIVEN TO THE TOWN COUNCIL. B. All applications for annual funding shall be completed and submitted by September 30th by 5:00 P.M. C. The Town Council will evaluate the various proposals based on their direct benefit to the entire community of Vail, fulfillment of the Town’s mission, and how this contribution will affect our resort community’s future health. The Town Council’s mission statement reads: In order to be the premier international mountain resort community, we’re committed to growing a vibrant, diverse economy and community, providing our citizens and guests with exceptional services and an abundance of recreational, cultural and educational opportunities. DISCLOSURE TO ALL APPLICANTS: 1. No money will be disbursed until March 1st, 2021. 2. Because of uncertainty of revenue estimates, please note the following possibilities: a) Contribution funding may be reduced based on 2021 revenues. b) The Town of Vail may choose to disburse funding in quarterly installments throughout 2021. Special event funding will follow the CSE’s guideline of payment in thirds pending completion of CSE and Town of Vail permitting requirements. 3. Notification of awards will be sent after the Council approves the final budget in December. GENERAL INSTRUCTIONS: All applications must be submitted by September 30th by 5:00 P.M. Any application received after that date will not be considered. Please complete all fields in this application. No hard copies are accepted. Email contact nglass@evlt.org What is the name of your organization? Eagle Valley Land Trust What category of funding are you applying for? (See definitions at www.vailgov.com/departments/finance/grant- process) Services Type of Funding Requested Cash Funding Only Amount of Cash Contribution Requested $7,500 What is the name of your program? Eagle Valley Land Trust Programming Services to Town of Vail and its Residents and Guests Is this a new event or program? No How much funding did you receive from the Town of Vail for 2020? (Please include total funding you received from the CSE and Town Council) $5,000 Will you also apply for 2021 funding from the CSE? No November 17, 2020 - Page 243 of 390 Name of person completing the application Nancy Glass Title of person completing the application Stewardship Manager Provide name of person or entity to whom the funding check will be cut. Eagle Valley Land Trust Mailing Address Street PO Box 3016 City Edwards State Colorado Zip Code 81632 Telephone number 8503841527 Email address nglass@evlt.org Event/program and/or organization website www.evlt.org Number of years organization has been in business 39 Organization's Mission Statement Eagle Valley Land Trust protects forever the lands we love, to preserve our heritage, scenic beauty, recreational opportunities, and wildlife habitats, and to build a permanent legacy for future generations. Organization's Tax Status Non-Profit (501C-3) If applicable, please attach current State Department of Revenue Certificate with this application. 05_EVLT 501c3 Determination Letter.pdf EVENT/PROGRAM DESCRIPTION Is this a new or existing event/program in Vail? Existing How many years has the event or program been produced in Vail? 39 November 17, 2020 - Page 244 of 390 How does your request support item 1C of the Contribution Policy (See above) EVLT’s programs and services leverage the lands EVLT has helped the town conserve to provide a broad spectrum of benefits to the entire community of Vail. The Ptarmigan and Buffehr Creek parcels preserve public access to the Vail Hiking Trail and North Trails, respectively. East Vail Waterfall conserves riparian wildlife habitat and access to an iconic landmark and ice-climbing route in the Town of Vail. Meadow Creek and Potato Patch preserve important wildlife habitat and wildlife corridors. The land EVLT has helped to conserve is a vital part of the town’s infrastructure. Indeed, the Town of Vail has recently recognized this in its mission statement update by adding “…and preserve our surrounding natural environment.” Supporting EVLT’s programs described herein will support the benefits such open space infrastructure provides to the town’s residents, visitors, and wildlife and will support the maintenance and growth of this infrastructure itself over time. EVLT’s programs services, mission, staff, and board directly support the Town’s mission and help maintain its branding. Our work contributes to the community’s reputation as the premier international mountain resort community by actively promoting the town’s sustainable growth and supporting its vibrant, diverse economy and community. All citizens’ and guests’ experience of the Town of Vail is elevated because of EVLT’s direct and ongoing contributions that have resulted in, and will protect, an abundance of recreational, cultural and educational opportunities. Additionally, support of EVLT is responsive to the balanced approach to sustainability contained in the Town of Vail Action Plan goals. These goals call upon the council to “preserve our natural environment,….develop environmental programs that respect and preserve our natural environment, open spaces, and wildlife habitat” and “[collaborate] with community partners to develop programs and goals.” EVLT is the only nonprofit whose program services are dedicated to preserving the surrounding natural environment and wildlife habitat in the region. We hope the town will support the continuation and potential growth of such program services in the Town of Vail by joining the several other local communities that already provide EVLT funding for similar program services. Please describe the location(s) of the event or program in previous years. While some program services described herein relate specifically to East Vail Waterfall, Buffehr Creek, Ptarmigan, and Meadow Creek and Potato Patch, EVLT provides broader program services to other local municipalities that provide funding to EVLT. November 17, 2020 - Page 245 of 390 Please provide a detailed description of the event/program and its activities. EVLT provides services to the town through a variety of its programs. All these program services increase the town’s capacity to provide a healthy environment, economy, and community for all of its residents visitors. OUTREACH Programming: EVLT’s outreach program services include its Community Land Connection (CLC) and Future Conservationists (FC) programs. These programs provide environmental conservation education to adults and youth, including guided hikes, restoration/wildlife habitat enhancement projects, and youth-focused curriculum. This year we partnered with the Betty Ford Alpine Gardens to lead two Harrington's penstemon hikes. In the past, CLC programs have taken place on town properties including the Meadow Creek Open Space and East Vail Waterfall Open Space in collaboration with town staff. This year our programming was reduced due to the public health guidelines. The CLC program consists of free guided hikes on publicly accessible conserved land. We work to partner with other non-profits and government agencies to highlight conservation efforts taking place in each community with whom we partner. The collaborative nature of this program increases awareness of ongoing conservation work throughout our community, highlighting our partners, while connecting people to local conserved open space. This series could take place on East Vail Waterfall, Buffehr Creek, Ptarmigan and/or the Meadow Creek conservation easements. Generally, the EVLT staff organizes the event and develops outreach and marketing materials to promote the event and highlight our partners. With town support, EVLT will be able to continue to plan and execute CLC programming for residents and guests of the town. The town’s contributions to preserving the natural environment would be highlighted to attendees and the town would continue to be invited to be a featured partner in each event. FC is a program focused on partnering with local youth-serving organizations to connect youth to conserved land. We work with Walking Mountains Science Center, The Cycle Effect, Bright Future Foundation Buddy Mentors, and SOS Outreach and are looking to build additional relationships. EVLT staff meets with youth in the field on conservation easements and leads an engaging activity, focusing on the importance of preserving our natural environment. With town support, this program could be expanded to include more town organizations and properties. These programs promote the town’s environmental sustainability and Comprehensive Open Lands Plan goals, serving more members of the Vail community than could be provided by the town alone. Each program can serve up to 20 Vail residents and guests. With support of the town, EVLT can continue to partner with the town and leverage conserved properties to provide CLC and FC programming annually, connecting residents of Vail to their local conserved public land and recognize the town’s efforts to preserve the natural environment of the town. LAND PROTECTION Programming: EVLT’s land protection programming directly serves the Town of Vail by diligently and collaboratively seeking out and facilitating land conservation projects and holding conservation easements, where appropriate, on such properties. Without the land trust, the town would not otherwise own several parcels that promote the town’s mission to protect the natural environment and an abundance of recreational, cultural and educational opportunities. In addition, EVLT works with private property owners within the town to conserve important parcels of open space such as a privately-owned conserved parcel in Potato Patch. These properties provide recreational access and protect scenic open space and important wildlife habitat and wildlife corridors. The Town of Vail’s support will allow EVLT to maintain these program services and extend these benefits to more land in and around the town. For example, EVLT could continue to support town efforts to conserve additional open space priorities identified in the town’s Comprehensive Open Lands Plan. STEWARDSHIP Programming: EVLT must dedicate significant staff time to fulfilling its annual obligation to monitor all conserved properties, ensuring the recreational access, scenic open space, and important wildlife habitat and wildlife corridors are protected in perpetuity. Specifically, EVLT visits all conserved lands annually to inspect the condition of its plants/weeds, trails, riparian and wildlife habitat and much more. Extensive data is recorded and archived at each visit. Further, the visit helps us maintain strong relationships with landowners who are land conservation’s best advocates. EVLT stewardship programming staff provide a consistent resource to help the town with any issues discovered. EVLT consults with town staff and the council regarding open space conservation and stewardship issues upon request, providing support that the town would not otherwise have. With support from the town, EVLT’s stewardship programming will remain a robust resource for the Town of Vail, which will have a positive effect on land conservation and wildlife habitat for the entire community and its visitors. If any of the event/program takes place outside of the Town of Vail, please explain where the event will take place and why. This is an application for funding of program services that have benefited the Town of Vail and that take place on a county-wide basis as organizational capacity permits. EVLT is requesting funding from the Town of Vail for the program services described herein that directly serve the Town of Vail. EVLT has conservation easements on 36 properties throughout the county, we are required to monitor each property annually. We receive support from other municipalities and funders as noted herein to provide these program services. EVENT/PROGRAM INFORMATION November 17, 2020 - Page 246 of 390 Brand Fit: How will your event or program support the mission and vision of the Vail Town Council? EVLT’s program services described herein protect the town’s future health by promoting sustainable growth while supporting its vibrant, diverse economy and community. EVLT’s programs preserve the town’s natural environment, which in turn drive the Town of Vail’s recreation-based economy, making the Town of Vail the premier international mountain resort community. All citizens and guests experience of this exceptional place is enhanced because of EVLT’s direct and ongoing contributions that have resulted in, and will protect, an abundance of recreational, cultural and educational opportunities. Brand Fit: How will your event or program support the Vail brand identity? The Town of Vail’s world-class natural resources, scenic vistas, open spaces, and recreational opportunities are the foundation of the town’s economy and brand identity. EVLT’s program services protect these values and are directly in line with Vail’s brand. EVLT is the only nonprofit dedicated primarily to preserving the region’s natural environment. Our program services ensure the long-term viability of the Town of Vail brand. Community Enrichment: How will your event/program attract target markets of both visitors and community members? EVLT utilizes print and social media to highlight our programs and services and the preservation of the natural environment in the Town of Vail in our outreach to visitors and community members. Additionally, we utilize targeted mailing and emails to invite visitors and community members to participate in our programs. Community Land Connection Series events attract repeat participants, visitors and community members. For Future Conservationist programs, we partner with other youth-focused organizations that attract target markets of both visitors and community members. EVLT works in collaboration with Town of Vail staff to promote all of its program services. Growth Potential: How will the event/program deliver fresh content? (Fresh content means new programming, entertainers, adding additional days and activities.) EVLT would continue to support town efforts to protect existing open space and to conserve additional open space priorities identified in the town’s Comprehensive Open Lands Plan. EVLT would continue to pursue the preservation of other properties in and around the town that protect important wildlife habitat like Battle Mountain and the East Vail property (or a portion thereof). EVLT staff develops curriculum for Community Land Connection Series events and Future Conservationists programs. We utilize best practices to update our curriculum based on the interests of participants. We partner with diverse organizations to deliver fresh content. We will coordinate with the Town of Vail about delivering information to highlight the town’s efforts Growth Potential: How will the event/program promote an atmosphere of vitality, fun and celebration? EVLT’s land protection efforts create an atmosphere of vitality through new open space which is reason for community celebration. Community Land Connection Series events promote an atmosphere of vitality, fun and celebration by incorporating interesting partnerships and information about local flora and fauna. Future Conservationists programs promote an atmosphere of vitality, fun and celebration by fostering creative play outside in nature for children. Potential: How will the event or program enhance Leadership Skills: locally, nationally and internationally? EVLT programming enhances Leadership Skills locally by engaging local leaders in the Town of Vail in the conservation of local open spaces. EVLT is a national leader in the Land Trust community, as one of the first Land Trusts to be accredited by the national Land Trust Alliance. This program enhances the Town of Vail’s international leadership by helping it achieve world-class natural resource stewardship initiatives. Community Enrichment: What is the lasting community involvement opportunity and/or lasting community benefit of the event or program? EVLT programs build lasting community involvement opportunities and benefit by ensuring that East Vail Waterfall, Buffehr Creek, Ptarmigan, Meadow Creek and Potato Patch parcels will be conserved forever for the benefit of this and future generations of Vail residents and guests. From community hikes to volunteer restoration projects, these properties and additional conserved properties will continue to provide opportunities in perpetuity. EVLT Outreach programs build community and appreciation for open space in the Town of Vail. These programs connect people to each other and to their local conserved lands. The lasting community involvement opportunity and benefit is that participants will be connected to their local open spaces and therefore more likely to protect them. How will the event or program leverage media and attract donor and sponsorship support? EVLT has a robust social media, outreach, and local media program targeted at engaging locals and guests with our local protected open spaces, which has repeatedly demonstrated success in galvanizing donors and corporate sponsors. EVLT’s events are enthusiastically supported by all sizes of local, statewide, and national businesses. EVLT’s land protection, stewardship, and outreach programs are well documented and marketed through social media, newsletters, the Vail Daily, and a variety of other mediums. With the town’s support, these resources can be maintained and enhanced, showcasing the town’s efforts to deliver upon the town’s mission. November 17, 2020 - Page 247 of 390 Please upload course syllabus, class descriptions or program details. Too Close for Comfort Curriculum.pdf BUDGET Using the provided budget template, provide a detailed estimated event/program budget, including anticipated revenues and expenses. Are your books audited? Yes Describe how you will use the funds requested? EVLT requests $7,500 to support our program services to the community. a. $1,000 will be used in marketing our program services, showcasing the Town of Vail b. $3,500 will be used for the preparation and execution of outreach programming that promote sustainability goals and mission of the town and that may include CLC and FC programming and volunteer projects. c. $3,000 will be used pursue conservation projects collaboratively with the town and maintain a robust stewardship program that protect the Town of Vail’s brand. New conservation projects could include projects like the permanent protection of Battle Mountain, the East Vail property (or a portion thereof) or, those contained in the Comprehensive Open Lands Plan. Please upload event/program/organization budget. EVLT Program Services Budget 2021.pdf Who currently funds the event/program? EVLT makes the same request of the Town of Gypsum and has received $7,500 per year in recent years. Gypsum has 2 conservation easements within the town boundaries. Similarly, EVLT has recently received $5,000 per year from the Town of Eagle, which has 5 conservation easements within the town boundaries. The remainder of EVLT’s program services are funded as noted below. Who currently funds your organization? EVLT funding is provided by individual donors as well as by corporate and foundation grants and donations. What percentage % of the total event budget is being requested to fund? 2 If the event/program is not funded at full request, how will the event change with a lower funding allocation? I was not able to enter the percentage of the total event budget being requested...EVLT is asking the Town of Vail to fund approximately 2% of its county-wide budget for the program services described. With rising costs and increased demands for our program services throughout our service area, EVLT needs the Town’s support to provide these program services to the town. With the support of a Town of Vail Community Grant, EVLT will be able to continue and potentially expand our program services to and support of the Town of Vail in the future. Without such support, the program services described herein will decline. At a minimum, EVLT will continue to fulfill its legal obligation to monitor EVLT’s conserved properties within the Town of Vail. Should the Council decide not to support this event/program at all, will it still occur? No Do you intend to host the event or program in Vail beyond 2021? Yes Do you anticipate requesting funding from the CSE for 2021? No Audience: Who is your audience? (You may choose more than one.) First time visitors, Returning guests, Primary and Second Homeowners, Local residents SPONSORSHIPS & PARTNERSHIPS 1. What is the dollar $ amount of sponsorships and/or partnerships from other sources reflected in the event/program budget? $25,000 November 17, 2020 - Page 248 of 390 1a. What is the dollar $ amount of in-kind services or items provided from sponsors or partners? $20,000 2. Please list your confirmed sponsors or partners. Town of Gypsum, Town of Eagle, Town of Avon, WMSC, The Cycle Effect, Betty Ford Alpine Gardens, Bright Futures, Eagle Valley Outdoor Movement, Alpine Bank, Colorado Parks and Wildlife, Vail Resorts Epic Promise, Eagle County, Great Outdoors Colorado 3. Please explain the potential for additional sponsorships or partners. EVLT continually strives to create new partnerships and foster new sponsorships. There are sponsorship opportunities available for specific projects, programs, and events as well as partnership opportunities that can help enhance programming, reach new audiences, and help create conservation impact. ADDITIONAL INFORMATION Are there any other things you'd like to share with Council and staff that are not included in the application? No REQUIRED ATTACHMENTS Organization rosters naming all officers, board of directors and respective positions as relevant Organization Board and Staff List.pdf If you received Council funding for 2020, please upload a document recapping the use of prior year Council funds OPTIONAL ATTACHMENTS List any URLs where additional information can be found, including photos, videos or other content relevant to your application. Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding We encourage questions about the Council application to be sent via email to Carlie Smith - csmith@vailgov.com. Phone calls for further discussion can be scheduled over email as well. --->The "Save Draft" button below allows you to save your application and come back to work on it again. --->The "Save" button is for when your application is complete and ready to submit. ---> Your application has not been formally submitted until you navigate to the Menu page and click "Submit Request". You will receive a confirmation email once your application has been submitted.<--- Number Linked Users nglass@evlt.org Submission Date November 17, 2020 - Page 249 of 390 Submission Date Submission Date 09/28/2020 2021 Annual Contribution: File Attachments If applicable, please attach current State Department of Revenue Certificate with this application. 05_EVLT 501c3 Determination Letter.pdf Please upload course syllabus, class descriptions or program details. Too Close for Comfort Curriculum.pdf Please upload event/program/organization budget. EVLT Program Services Budget 2021.pdf Organization rosters naming all officers, board of directors and respective positions as relevant Organization Board and Staff List.pdf November 17, 2020 - Page 250 of 390 November 17, 2020 - Page 251 of 390 2021 Annual Contribution: Eagle Valley Child Care Association Holly S Hickson Town of Vail 2021 Annual Council Contribution Request CONTRIBUTION POLICY All contribution requests received by the Town of Vail will be processed in the following manner: A. All requests must be submitted electronically. Incomplete applications and supplemental information will not be accepted. THE TOWN COUNCIL WILL ONLY BE GIVEN YOUR COMPLETED APPLICATION FORMS. NO SUPPLEMENTAL INFORMATION WILL BE GIVEN TO THE TOWN COUNCIL. B. All applications for annual funding shall be completed and submitted by September 30th by 5:00 P.M. C. The Town Council will evaluate the various proposals based on their direct benefit to the entire community of Vail, fulfillment of the Town’s mission, and how this contribution will affect our resort community’s future health. The Town Council’s mission statement reads: In order to be the premier international mountain resort community, we’re committed to growing a vibrant, diverse economy and community, providing our citizens and guests with exceptional services and an abundance of recreational, cultural and educational opportunities. DISCLOSURE TO ALL APPLICANTS: 1. No money will be disbursed until March 1st, 2021. 2. Because of uncertainty of revenue estimates, please note the following possibilities: a) Contribution funding may be reduced based on 2021 revenues. b) The Town of Vail may choose to disburse funding in quarterly installments throughout 2021. Special event funding will follow the CSE’s guideline of payment in thirds pending completion of CSE and Town of Vail permitting requirements. 3. Notification of awards will be sent after the Council approves the final budget in December. GENERAL INSTRUCTIONS: All applications must be submitted by September 30th by 5:00 P.M. Any application received after that date will not be considered. Please complete all fields in this application. No hard copies are accepted. Email contact hhickson@eaglevalleychildcare.org What is the name of your organization? Eagle Valley Child Care Association What category of funding are you applying for? (See definitions at www.vailgov.com/departments/finance/grant- process) Services Type of Funding Requested Cash Funding Only Amount of Cash Contribution Requested $60,000 What is the name of your program? Vail Child Care and Miler Ranch Child Care Centers Is this a new event or program? No How much funding did you receive from the Town of Vail for 2020? (Please include total funding you received from the CSE and Town Council) $55,000 Will you also apply for 2021 funding from the CSE? No November 17, 2020 - Page 252 of 390 Name of person completing the application Holly S Hickson Title of person completing the application Executive Director Provide name of person or entity to whom the funding check will be cut. PO Box 1700 Mailing Address Street PO Box 1700 City Vail State Colorado Zip Code 81658 Telephone number 9709262501 Email address hhickson@eaglevalleychildcare.org Event/program and/or organization website http://www.eaglevalleychildcare.org Number of years organization has been in business 20 Organization's Mission Statement The Eagle Valley Child Care Association aims to provide high quality early learning programs to the children of Eagle County by: Providing a developmentally appropriate, discovery based learning environment that meets the needs of every child’s healthy cognitive, language, motor, social and emotional development Providing supportive parenting guidance to every family enrolled in our programs Providing the business community with a way to assure quality care for their employees through our Business Partner program Organization's Tax Status Not-for-Profit (501C-6) If applicable, please attach current State Department of Revenue Certificate with this application. EVENT/PROGRAM DESCRIPTION Is this a new or existing event/program in Vail? Existing How many years has the event or program been produced in Vail? 20 How does your request support item 1C of the Contribution Policy (See above) The Eagle Valley Child Care Association aims to provide high quality early learning programs to the children of Eagle County by: Providing a developmentally appropriate, discovery based learning environment that meets the needs of every child’s healthy cognitive, language, motor, social and emotional development Providing supportive parenting guidance to every family enrolled in our programs Providing the business community with a way to assure quality care for their employees through our Business Partner program November 17, 2020 - Page 253 of 390 Please describe the location(s) of the event or program in previous years. Vail Child Care Center 2109 Zermatt Lane Vail CO 81658 Miller Ranch Child Care Center 0025 Mill Loft Street Edwards CO 81632 Please provide a detailed description of the event/program and its activities. We provide high quality early care and education for Town of Vail Employees and Vail Valley families for children from eight weeks up to five years eleven months of age. Our program has three licensed classrooms in Vail and an additional six licensed classrooms in Edwards serving 114 families between our two schools. We are currently the only licensed child care providing early care and education services for children under 12 months of age in the Town of Vail. If any of the event/program takes place outside of the Town of Vail, please explain where the event will take place and why. We opened our second school in Edwards CO due to a high demand for care and a lack of available space in Vail. EVENT/PROGRAM INFORMATION Brand Fit: How will your event or program support the mission and vision of the Vail Town Council? Eagle Valley Child Care Association is positioned to support the Town of Vail's mission to provide citizens with exceptional services and educational opportunities. Vail prides itself in providing the infrastructure to both residents of Vail and families that are employed within the town of Vail. Early childhood services are a necessary infrastructure component to attract families to the area. Eagle Valley Child Care Association sites are rated by Colorado Shines as 4 diamond sites demonstrating our commitment to quality. Vail Child Care Center provides the only infant center care in the town of Vail ensuring that Vail is offering a range of early childhood services for local families. Brand Fit: How will your event or program support the Vail brand identity? Vail is committed to being a premier resort community. The high quality early childhood services provided by Eagle Valley Child Care Association illustrate the premier offerings that Vail has to offer its citizens. Community Enrichment: How will your event/program attract target markets of both visitors and community members? Our child care programs serve working Vail families. Our services enable local families and businesses to have access to local high quality child care that enables a balanced community composition with families living and/or working in Vail. Growth Potential: How will the event/program deliver fresh content? (Fresh content means new programming, entertainers, adding additional days and activities.) Eagle Valley Child Care is continually seeking to improve programming and is committed to high quality education for Vail's young residents. This is shown through our certification as a DIAMOND (level 4) certification with Colorado Shines. Our Colorado Shines renewal will occur in late 2020. Growth Potential: How will the event/program promote an atmosphere of vitality, fun and celebration? Isn't being a child all about FUN? We commit to FUN and LEARNING for Vail's youngest population. These young citizens are the ambassadors to our mountain lifestyle. Potential: How will the event or program enhance Leadership Skills: locally, nationally and internationally? N/A Community Enrichment: What is the lasting community involvement opportunity and/or lasting community benefit of the event or program? Having infant care in Vail means that Vail's families can stay here. Vail families expect to have infant care where they live and work. Without this, our local families will likely have to drive 20 minutes each way down valley for infant care, or move down valley to be closer to their child's school. How will the event or program leverage media and attract donor and sponsorship support? EVCCA has a robust fundraising and grant request program to help fund our centers. Please upload course syllabus, class descriptions or program details. EVCCA FACT SHEET 2020.doc BUDGET Using the provided budget template, provide a detailed estimated event/program budget, including anticipated revenues and expenses. November 17, 2020 - Page 254 of 390 Are your books audited? Yes Describe how you will use the funds requested? The funds requested will be used to support infant programming in the town of Vail, Colorado. Please upload event/program/organization budget. EVCCA August 2020 Financials.pdf Who currently funds the event/program? Parent tuition dollars, CO Child Care Assistance Program, Buell Foundation, Eagle County Early Childhood Services and business partnerships with the Town of Vail and Vail Health Who currently funds your organization? see above What percentage % of the total event budget is being requested to fund? 5 If the event/program is not funded at full request, how will the event change with a lower funding allocation? Without the funding we will need to either reduce our number of teaching staff or raise tuition which will reduce the number of children we are able to serve. Should the Council decide not to support this event/program at all, will it still occur? Yes Do you intend to host the event or program in Vail beyond 2021? Yes Do you anticipate requesting funding from the CSE for 2021? No Audience: Who is your audience? (You may choose more than one.) Primary and Second Homeowners, Local residents SPONSORSHIPS & PARTNERSHIPS 1. What is the dollar $ amount of sponsorships and/or partnerships from other sources reflected in the event/program budget? $125,000 1a. What is the dollar $ amount of in-kind services or items provided from sponsors or partners? 2. Please list your confirmed sponsors or partners. Eagle Valley Child Care Association has partnerships with the Town of Vail and Vail Health. The amount in #1 is the actual cost of the Vail Health partnership. In addition, we partner with Eagle County and Kroger who provide in kind donations with our facilities at a $1/annual rent. 3. Please explain the potential for additional sponsorships or partners. EVCCA has written and been awarded several grants during the COVID outbreak. We received PPP funding and EDIL funding from the Small Business Administration and a $25000 grant from the United Way. We have also received grant dollars from the Buell Foundation, Vail Valley Cares and Vail Valley Foundation. We are actively seeking donations and grant opportunities. ADDITIONAL INFORMATION Are there any other things you'd like to share with Council and staff that are not included in the application? Our intention is to continue to provide premier early childhood services within the Town of Vail. Eagle Valley Child Care Association is committed to fundraising and grant writing efforts to support our operations to keep our costs more affordable for local families. REQUIRED ATTACHMENTS November 17, 2020 - Page 255 of 390 Organization rosters naming all officers, board of directors and respective positions as relevant Board List 2020 (1).docx If you received Council funding for 2020, please upload a document recapping the use of prior year Council funds OPTIONAL ATTACHMENTS List any URLs where additional information can be found, including photos, videos or other content relevant to your application. Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding We encourage questions about the Council application to be sent via email to Carlie Smith - csmith@vailgov.com. Phone calls for further discussion can be scheduled over email as well. --->The "Save Draft" button below allows you to save your application and come back to work on it again. --->The "Save" button is for when your application is complete and ready to submit. ---> Your application has not been formally submitted until you navigate to the Menu page and click "Submit Request". You will receive a confirmation email once your application has been submitted.<--- Number Linked Users hhickson@eaglevalleychildcare.org Submission Date Submission Date Submission Date 09/30/2020 2021 Annual Contribution: File Attachments Please upload course syllabus, class descriptions or program details. EVCCA FACT SHEET 2020.doc Please upload event/program/organization budget. EVCCA August 2020 Financials.pdf Organization rosters naming all officers, board of directors and respective positions as relevant Board List 2020 (1).docx November 17, 2020 - Page 256 of 390 2021 Annual Contribution: Vail Valley Mountain Trails Alliance Ernest Saeger Town of Vail 2021 Annual Council Contribution Request CONTRIBUTION POLICY All contribution requests received by the Town of Vail will be processed in the following manner: A. All requests must be submitted electronically. Incomplete applications and supplemental information will not be accepted. THE TOWN COUNCIL WILL ONLY BE GIVEN YOUR COMPLETED APPLICATION FORMS. NO SUPPLEMENTAL INFORMATION WILL BE GIVEN TO THE TOWN COUNCIL. B. All applications for annual funding shall be completed and submitted by September 30th by 5:00 P.M. C. The Town Council will evaluate the various proposals based on their direct benefit to the entire community of Vail, fulfillment of the Town’s mission, and how this contribution will affect our resort community’s future health. The Town Council’s mission statement reads: In order to be the premier international mountain resort community, we’re committed to growing a vibrant, diverse economy and community, providing our citizens and guests with exceptional services and an abundance of recreational, cultural and educational opportunities. DISCLOSURE TO ALL APPLICANTS: 1. No money will be disbursed until March 1st, 2021. 2. Because of uncertainty of revenue estimates, please note the following possibilities: a) Contribution funding may be reduced based on 2021 revenues. b) The Town of Vail may choose to disburse funding in quarterly installments throughout 2021. Special event funding will follow the CSE’s guideline of payment in thirds pending completion of CSE and Town of Vail permitting requirements. 3. Notification of awards will be sent after the Council approves the final budget in December. GENERAL INSTRUCTIONS: All applications must be submitted by September 30th by 5:00 P.M. Any application received after that date will not be considered. Please complete all fields in this application. No hard copies are accepted. Email contact ernest@vvmta.org What is the name of your organization? Vail Valley Mountain Trails Alliance What category of funding are you applying for? (See definitions at www.vailgov.com/departments/finance/grant- process) Services Type of Funding Requested Cash Funding Only Amount of Cash Contribution Requested $10,000 What is the name of your program? Eagle County Trail Fund - AAT and WTA Programs Is this a new event or program? No How much funding did you receive from the Town of Vail for 2020? (Please include total funding you received from the CSE and Town Council) $5,100 Will you also apply for 2021 funding from the CSE? No November 17, 2020 - Page 257 of 390 Name of person completing the application Ernest Saeger Title of person completing the application Executive Director Provide name of person or entity to whom the funding check will be cut. PO Box 3986 Mailing Address Street PO Box 3986 City Avon State Colorado Zip Code 81620 Telephone number 6077780337 Email address ernest@vvmta.org Event/program and/or organization website vvmta.org Number of years organization has been in business 9 Organization's Mission Statement The VVMTA’s mission is to maintain, educate, advocate for, and build sustainable non-motorized soft surface trails while conserving the natural environment of Eagle County and our public lands. The VVMTA is the leading advocate for soft surface trails in Eagle County, CO. The VVMTA’s vision is the creation of a sustainable multi-use soft surface trail network connecting communities and neighborhoods from Vail Pass to Basalt. We promote stewardship of our public lands, sustainable trail building practices and a balance between recreation and conservation. The VVMTA maintains that trails contribute to the quality of life and economic vitality of the community. The VVMTA manages trail advocacy programs, coordinates and trains volunteers, educates outdoor recreational users, organizes events, and contributes its talents, guidance and time to support local land managers in various soft surface trail initiatives. Organization's Tax Status Non-Profit (501C-3) If applicable, please attach current State Department of Revenue Certificate with this application. Certificate of Registration 7:20.pdf EVENT/PROGRAM DESCRIPTION Is this a new or existing event/program in Vail? Existing How many years has the event or program been produced in Vail? 5 How does your request support item 1C of the Contribution Policy (See above) VVMTA’s programs directly contribute to the Town of Vail’s mission and each of the four main strategies in the Council Action Plan: Community, Economy, Experience, and Sustainability. Our Adopt A Trail (AAT) and Wildlife Trail Ambassador (WTA) programs include volunteers from businesses and residents of the Town of Vail, provide economic vitality through outdoor recreation tourism, enhance the experience of trail users, and maintain, educate, and advocate for sustainable trails and conservation. November 17, 2020 - Page 258 of 390 Please describe the location(s) of the event or program in previous years. The Adopt A Trail program includes twelve (12) trails adopted by sixteen (16) teams that are connected to the Town of Vail. These include East Vail trailheads (Pitkin, Gore, Deluge, Booth, etc), North Trail, Son of Middle Creek, Lost Lake, Two Elk, Buffehr, and more. The Wildlife Trail Ambassador program includes volunteers stationed at seasonal closed trails including North Trail, Son of Middle Creek, Buffehr Creek, and Two Elk. Please provide a detailed description of the event/program and its activities. It was very apparent and obvious that trails and outdoor recreation were more important than ever during the pandemic. They provided an escape to improve our physical and mental health. The number of new trail users this year will undoubtedly carry over to next year and future years. This will require increased trail maintenance and education on trail etiquette and leave no trace principles. Our programs perform both of these activities and ensure that the trial experience for both guests and locals in Vail remain world class. Adopt A Trail: The Adopt A Trail (AAT) program is made up of volunteers and is a way that local organizations can help maintain and monitor local trails. AAT was originally formed in 2016 to address the lack of trail maintenance due to the declining resources of our local Forest Service Ranger District. AAT represents a melting pot collection of the Eagle County community. The organizations involved have backgrounds in hospitality, medicine, retail, government, restaurants, social clubs, athletic training, families, and repair/rental shops. The program continues to grow from 30 teams and trails in 2016, 40 in 2017, 46 in 2018, 53 in 2019, to 69 in 2020. Specifically in Vail, AAT teams include the Town of Vail, Vail Public Safety, ERWSD, Eagle Summit Wilderness Alliance, Venture Sports, Vail Rec District, and more. Besides volunteer trail maintenance, the program encourages trail users to become trail stewards who will benefit the overall sustainability of our trails and natural environment for years to come. Wildlife Trail Ambassador Program: In the Spring of 2018, the VVMTA and it’s Adopt A Trail program launched the Wildlife Trail Ambassador program. The VVMTA recognized the need to be the leaders in proactively approaching the education and communication surrounding seasonal trail closures to protect wildlife and our trails. With this, the Wildlife Trail Ambassador program was launched. The Ambassadors’ duties include: Enforce seasonal trail closures by actively being positioned at trailheads Education to trail users about the reasons for seasonal trail closures Education to trail users about local flora and fauna Education and communication spreading Leave No Trace Principles Actively engage local businesses and hotels to help spread the word to our Valley’s visitors The Wildlife Trail Ambassador program began to focus on spring seasonal wildlife closures to protect the mule deer and elk calving seasons. Upon the great success in the Spring, the program expanded to cover our winter seasonal closures to ensure elk and deer were not disturbed in their important winter habitat. If any of the event/program takes place outside of the Town of Vail, please explain where the event will take place and why. Yes, the AAT and WTA programs include trails on Forest Service and BLM land throughout all of Eagle County. Trails adopted in other municipalities include Minturn, Avon, EagleVail, Edwards, and Eagle. EVENT/PROGRAM INFORMATION Brand Fit: How will your event or program support the mission and vision of the Vail Town Council? Community: Recruit, train, and educate volunteers of both residents and business within the Vail community. Economy: Promote Vail’s world class trails to attract visitors and locals to Vail where they will inevitably shop, eat, drink, and/or stay. Experience: Maintain trails and support our wildlife population to create a world class trail use experience through outdoor recreation Sustainability: Create hundreds of trail and outdoor recreation focused stewards to actively conserve our natural environment. Brand Fit: How will your event or program support the Vail brand identity? Vail’s mission is to be the premiere international resort community. Vail’s brand is based off this mission by providing the highest quality sustainable service and experiences that anyone can find around the world. Our AAT and WTA programs support the brand through increasing trail user experiences, supporting wildlife population, and balancing recreation and conservation efforts. November 17, 2020 - Page 259 of 390 Community Enrichment: How will your event/program attract target markets of both visitors and community members? Community members are our volunteers and volunteers are our backbone. They are the boots on the ground executing trail maintenance and trail educational programs. These efforts are a direct benefit to the visitors who come to Vail to enjoy trails and the natural environment. Growth Potential: How will the event/program deliver fresh content? (Fresh content means new programming, entertainers, adding additional days and activities.) Both the AAT and WTA programs continue to grow year over year. With the growth of visitors, population, and trail users during the pandemic it is ever more important to manage trails and wildlife in Vail. Due to this there will continue to be new and rewarding volunteer opportunities for both of these programs Growth Potential: How will the event/program promote an atmosphere of vitality, fun and celebration? AAT trail maintenance days do not only provide rewarding tangible results through trail maintenance. Trail work days are social events with friends, colleagues, and families. Teams are encouraged to build and strengthen relationships through this program. Additionally, we provide annual free social events for all teams to attend and celebrate the program’s accomplishments. Potential: How will the event or program enhance Leadership Skills: locally, nationally and internationally? Both the AAT and WTA programs enhance leadership skills through education. Education about seasonal closures, leave no trace principles, sustainable trail maintenance techniques, and trail etiquette are taught to each volunteer in these programs. The volunteers in these programs become stewards of trails and our environment, passing on their knowledge to their children, friends, acquaintances, and colleagues. Community Enrichment: What is the lasting community involvement opportunity and/or lasting community benefit of the event or program? A sustainable, well maintained trail experience for locals and visitors to enjoy for many years in the future. Additionally, the WTA keeps trail users off of seasonal closed trails to ensure wildlife can thrive and survive during the critical winter, migration, and calving seasons. How will the event or program leverage media and attract donor and sponsorship support? Both programs regularly are promoted through social media, newsletters, local radio stations, Vail Daily, and local magazines. This media coverage of our boots on the ground efforts attracts additional support. Please upload course syllabus, class descriptions or program details. 2019 End of season report (2).pdf BUDGET Using the provided budget template, provide a detailed estimated event/program budget, including anticipated revenues and expenses. Are your books audited? No Describe how you will use the funds requested? Funds requested will provide on the ground support through tools, training, and marketing/promotional materials to communicate volunteer opportunities and educate the public about seasonal closures, leave no trace principles, and trail etiquette. Please upload event/program/organization budget. VVMTA Budget _ 9.15.20.pdf Who currently funds the event/program? National Forest Foundation grant, local municipalities, and private donors Who currently funds your organization? Local municipalities, private donors, memberships, and events What percentage % of the total event budget is being requested to fund? 10 If the event/program is not funded at full request, how will the event change with a lower funding allocation? Our budget has been hit hard during the pandemic, which unfortunately does not match the increase in trail users. We need to secure funding to continue these important programs to keep up with the increased trail use and important need to educate new trail users. November 17, 2020 - Page 260 of 390 Should the Council decide not to support this event/program at all, will it still occur? Yes Do you intend to host the event or program in Vail beyond 2021? Yes Do you anticipate requesting funding from the CSE for 2021? No Audience: Who is your audience? (You may choose more than one.) First time visitors, Returning guests, Primary and Second Homeowners, Local residents SPONSORSHIPS & PARTNERSHIPS 1. What is the dollar $ amount of sponsorships and/or partnerships from other sources reflected in the event/program budget? $50,000 1a. What is the dollar $ amount of in-kind services or items provided from sponsors or partners? $500 2. Please list your confirmed sponsors or partners. National Forest Foundation Town of Avon Eagle County Town of Minturn Vail Rec District Berry Creek Metro District Singletree Property Owners Association Forest Service Eagle-Holy Cross Ranger District Slifer Smith Frampton Foundation Town of Eagle Bureau of Land Management Mountain Recreation Holy Cross Energy Xcel Energy Sunrise Minturn Vail Tax & Accounting Venture Sports High Gear Cyclery East West Partners Shop & Hop Kind Bikes & Skis Ski Town All-Stars Vail Health 3. Please explain the potential for additional sponsorships or partners. It is a tough time to ask for dollars from businesses and municipalities and we try to only ask for what is absolutely needed to fund our programs. We are always looking for additional partners through private donations, our business partnership program, and our 1% for Trails program. We believe the more impactful projects we can execute on the ground, the more the potential for partnerships to increase. ADDITIONAL INFORMATION November 17, 2020 - Page 261 of 390 Are there any other things you'd like to share with Council and staff that are not included in the application? 2020 was a challenging year for all. Our AAT and WTA programs were put on hold this spring due to the pandemic. Normally, the programs begin in April and this year they did not begin until early June. This was very unfortunate because the number of trail users during this time significantly increased. Additionally, and unfortunately, the number of trail users breaking seasonal wildlife closures also increased during this time. Over $10,000 in volunteer dollar hours were executed on trails in/connected to the Town of Vail in 2020. In addition, the VVMTA led the planning, fundraising, and build of Phase 1A and 2B of the Minturn Bike Park. The Minturn Bike Park is a free and open to the public amenity that has already been drawing Vail residents and guests. It benefits our entire community and even more so the Vail guest who is looking for a free outdoor recreation activity for kids and the whole family. See below stats: Adopt A Trail - Town of Vail Specific Data - as of 9/8/20 12 trails in/connected to the Town of Vail 117 volunteers (not unique) 401 hours x $25.43 = $10,197.43 in volunteer dollars performed. 48 miles 29 corridor cleared 24 trees removed 118 drainage structures cleared/created 800 feet of trail restoration 18 lbs of trash removed 13 social trails closed Total AAT Program Stats (as of 9.8.20) 59 trails 647 volunteers 2141 hours = $54,445.63 192.73 miles of trail covered in Eagle County Trail Ambassador - Town of Vail Specific Data - 2020 11 volunteers 16 hours x $25.43 = $406.88 in volunteer dollars performed. 134 people season at closed trailheads 32 seen on seasonal closed trails Minturn Bike Park Free and open to the public bike park that accommodates all ages, demographics, and ability levels. Specifically built for kids and families VVMTA spent $80,000 from own reserves to build Phase 1A and 2A in 2020. Additional funding was received from business/public donations ($50k) and the Town of Minturn ($47k). In-kind donations far exceeded $400,000. Bike Park is seeing average of 1,113 rides per day since opening on August 29, 2020 Economic driver for not only Minturn but for Vail and our surrounding communities Advocacy, Committees, and Involvement: In addition to these programs and projects, the VVMTA is actively involved in community efforts such as East Vail trail planning/committee and the Community Wildlife Roundtable including the Education/Outreach, Habitat Management, Funding, and Recreation committees. REQUIRED ATTACHMENTS Organization rosters naming all officers, board of directors and respective positions as relevant VVMTA Board of Directors List.pdf If you received Council funding for 2020, please upload a document recapping the use of prior year Council funds TOV 2020 Recap.pdf OPTIONAL ATTACHMENTS November 17, 2020 - Page 262 of 390 List any URLs where additional information can be found, including photos, videos or other content relevant to your application. https://www.vvmta.org/ https://www.vaildaily.com/news/minturn-bike-park-grand-opening-celebrates-incredible-story-behind-the-effort/ https://www.vvmta.org/adoptatrailteams/ https://www.vvmta.org/adoptatrail/ https://www.vvmta.org/wildlifetrailambassadors/ https://www.vailmag.com/news-and-profiles/2020/07/who-will-save-this-animal https://www.youtube.com/watch?time_continue=4&v=IYm99GzLH_k https://trailrunner.com/trail-news/how-one-county-in-colorado-is-elevating-the-standard-for-trail-love/ https://www.vaildaily.com/news/adopt-a-trail-ambassador-program-seeks-volunteers-to-build-public-awareness-about-wildlife/ https://www.vaildaily.com/news/vail-valley-trail-stewardship-group-starts-season-with-new-name-executive-director/ https://www.vaildaily.com/entertainment/adopt-a-trail-program-expands-adds-ambassadors-education-programs/ https://www.vaildaily.com/entertainment/trail-ambassador-program-a-new-effort-designed-to-enforce-closures-now-recruiting- volunteers/ https://www.facebook.com/ecadoptatrail/ https://www.facebook.com/ecadoptatrail/videos/305417680056187/ https://www.highfivemedia.org/show/wildlife-closures? fbclid=IwAR1737Lmt1SR3xAIwJWHJm8T3qovrKf50zW8pCERfcZke15JrApNMGkSQrM https://www.instagram.com/ecadoptatrail/ Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding TOV AAT Photos.pdf Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding We encourage questions about the Council application to be sent via email to Carlie Smith - csmith@vailgov.com. Phone calls for further discussion can be scheduled over email as well. --->The "Save Draft" button below allows you to save your application and come back to work on it again. --->The "Save" button is for when your application is complete and ready to submit. ---> Your application has not been formally submitted until you navigate to the Menu page and click "Submit Request". You will receive a confirmation email once your application has been submitted.<--- Number 6,077,780,337 Linked Users ernest@vvmta.org Submission Date 09/30/2020 Submission Date 09/30/2020 Submission Date 09/30/2020 2021 Annual Contribution: File Attachments November 17, 2020 - Page 263 of 390 If applicable, please attach current State Department of Revenue Certificate with this application. Certificate of Registration 7:20.pdf Please upload course syllabus, class descriptions or program details. 2019 End of season report (2).pdf Please upload event/program/organization budget. VVMTA Budget _ 9.15.20.pdf Organization rosters naming all officers, board of directors and respective positions as relevant VVMTA Board of Directors List.pdf If you received Council funding for 2020, please upload a document recapping the use of prior year Council funds TOV 2020 Recap.pdf Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding TOV AAT Photos.pdf November 17, 2020 - Page 264 of 390 2021 Annual Contribution: Friends of Mountain Rescue (FMR) in Support of Vail Mountain Rescue Group (VMRG) Jennifer Holzworth Town of Vail 2021 Annual Council Contribution Request CONTRIBUTION POLICY All contribution requests received by the Town of Vail will be processed in the following manner: A. All requests must be submitted electronically. Incomplete applications and supplemental information will not be accepted. THE TOWN COUNCIL WILL ONLY BE GIVEN YOUR COMPLETED APPLICATION FORMS. NO SUPPLEMENTAL INFORMATION WILL BE GIVEN TO THE TOWN COUNCIL. B. All applications for annual funding shall be completed and submitted by September 30th by 5:00 P.M. C. The Town Council will evaluate the various proposals based on their direct benefit to the entire community of Vail, fulfillment of the Town’s mission, and how this contribution will affect our resort community’s future health. The Town Council’s mission statement reads: In order to be the premier international mountain resort community, we’re committed to growing a vibrant, diverse economy and community, providing our citizens and guests with exceptional services and an abundance of recreational, cultural and educational opportunities. DISCLOSURE TO ALL APPLICANTS: 1. No money will be disbursed until March 1st, 2021. 2. Because of uncertainty of revenue estimates, please note the following possibilities: a) Contribution funding may be reduced based on 2021 revenues. b) The Town of Vail may choose to disburse funding in quarterly installments throughout 2021. Special event funding will follow the CSE’s guideline of payment in thirds pending completion of CSE and Town of Vail permitting requirements. 3. Notification of awards will be sent after the Council approves the final budget in December. GENERAL INSTRUCTIONS: All applications must be submitted by September 30th by 5:00 P.M. Any application received after that date will not be considered. Please complete all fields in this application. No hard copies are accepted. Email contact jenniferholzworth@gmail.com What is the name of your organization? Friends of Mountain Rescue (FMR) in Support of Vail Mountain Rescue Group (VMRG) What category of funding are you applying for? (See definitions at www.vailgov.com/departments/finance/grant- process) Services Type of Funding Requested Cash Funding Only Amount of Cash Contribution Requested $17,420 What is the name of your program? Rigging for Rescue Fundamentals and Advanced Clinics Is this a new event or program? Yes Will you also apply for 2021 funding from the CSE? No Name of person completing the application Jennifer Holzworth November 17, 2020 - Page 265 of 390 Title of person completing the application Board Member in Charge of Fundraising Provide name of person or entity to whom the funding check will be cut. Friends of Mountain Rescue Mailing Address Street P.O. Box 1094 City Edwards State Colorado Zip Code 81632 Telephone number 970-470-9075 Email address jenniferholzworth@gmail.com Event/program and/or organization website vailmountainrescue.org Number of years organization has been in business 13 Organization's Mission Statement Friends of Mountain Rescue was established to raise and manage money to ensure that VMRG has the resources to maintain a highly trained and equipped search and rescue function. Vail Mountain Rescue Group exists to save lives by providing backcountry search and rescue, as well as public education on backcountry safety. The group is responsible for all search and rescue operations in the unincorporated areas of Eagle County. Organization's Tax Status Non-Profit (501C-3) If applicable, please attach current State Department of Revenue Certificate with this application. EVENT/PROGRAM DESCRIPTION Is this a new or existing event/program in Vail? New How does your request support item 1C of the Contribution Policy (See above) VMRG's search and rescue capability meets the Town of Vail's mission of providing citizens and guests with exceptional services and an abundance of recreational opportunities. VMRG has needed its skills in Ropework on many occasions near Vail. This has included assisting the Fire Department with auto/truck accident victims where vehicles have fallen over the edge of I- 70 by as much as 100 feet. November 17, 2020 - Page 266 of 390 Please provide a detailed description of the event/program and its activities. 2 Clinics consisting of five days of intensive Instructor-Level Rope Rescue Techniques and Principles.The training will cover 10 participants in each of the clinics. Additionally, VMRG will hold two slots per class for interested Vail Fire participants. The clinics explore, in great depth and breadth, the topics and techniques for effectively conducting sound rope rescue operations. This offering will emphasize development of exceptional fundamental skills while maintaining the sought-after Rigging for Rescue curriculum flexibility. By tailoring the seminar content to the group at hand (basic or advanced), the material presented is well-focused and applicable to the participants needs. A heightened level of understanding comes from critical thinking and systems analysis – two hallmark traits of all Rigging for Rescue seminars. As educators in the craft, the instructors will explain and demonstrate both the how’s and the why’s behind the systems and devices recommended. Each day will be a combination of lectures, demonstrations and discussions, along with practical hands-on field sessions. Participants can expect a dynamic training environment that fosters improved decision-making, as well as development of fundamental tactile skills. The clinic topics may include: • litter handling techniques • patient packaging strategies • new devices in rope rescue • misconceptions about rope stretch and peak force • useful physics principles in rope rescue • how self-equalizing anchor systems can be a misguided approach • rescue belay devices and techniques • why many commonly used belay techniques are actually unsuitable for rescue-sized loads • efficient and effective raising and lowering systems • backcountry rope rescue techniques and procedures • simple, compound, and complex pulley systems • effective strategies for managing command and communication • ongoing research and testing results from the drop tower and slow pull machine • advanced techniques; such as highline, guideline, and use of high directional • other topics based on participant needs The above list is not exhaustive, nor is it a checklist. One of the hallmark traits of a Rigging for Rescue program is the flexible curriculum. Specific techniques and topics covered are influenced by the overall participant mix and their interests. Each Rigging for Rescue seminar or workshop is a custom experience. If any of the event/program takes place outside of the Town of Vail, please explain where the event will take place and why. The classroom training will be held at VMRG cache location in Edwards and the field exercises will be in Eagle County based on technical rigging goals. EVENT/PROGRAM INFORMATION Brand Fit: How will your event or program support the mission and vision of the Vail Town Council? High and low angle technical rope rescues are a reality in Vail and Eagle County. A recent example is the Red Sandstone mission in November 2019 when Vail Fire and VMRG worked closely together to rescue a stranded woman off a steep, snow covered cliff face. Other examples in East Vail include a semi-truck over a steep edge off I-70 and an ice climbing mishap in the Rigid Designator Amphitheatre climbing area. These types of missions require technical rope skills and recurring training to successfully execute in a safe manner. VMRG internally trains on these skillsets throughout the year; however, outside experts, such as Rigging for Rescue, provide valuable insight and an independent evaluation of team and individual skill competency. The instructors fill in knowledge gaps and keep the team focused on safe, effective rope techniques and procedures. This allows our team to move forward in the very technical rope rescue skillsets. VMRG understands the importance of working closely with other agencies, and invites Vail Fire to also send participants to the class. VMRG will hold a limited number of slots in the training clinics for interested participants. This gives VMRG and Vail Fire the opportunity for technical crosstalk and sets the stage for more effective future mission execution involving the two organizations. November 17, 2020 - Page 267 of 390 Brand Fit: How will your event or program support the Vail brand identity? VMRG's search and rescue capability supports the Town of Vail's brand identity in that it provides a safety net for residents and visitors. It allows them to enjoy the bountiful recreational and cultural opportunities that are available and experience a quality of life that provides alpine living at its best. Community Enrichment: How will your event/program attract target markets of both visitors and community members? Not applicable. Growth Potential: How will the event/program deliver fresh content? (Fresh content means new programming, entertainers, adding additional days and activities.) Not applicable. Growth Potential: How will the event/program promote an atmosphere of vitality, fun and celebration? Not applicable. Potential: How will the event or program enhance Leadership Skills: locally, nationally and internationally? Not applicable. Community Enrichment: What is the lasting community involvement opportunity and/or lasting community benefit of the event or program? VMRG's search and rescue capability provides a safety net for residents and visitors. It allows them to enjoy the bountiful recreational and cultural opportunities that are available and experience a quality of life that provides alpine living at its best. High and low angle technical rope rescues are a reality in Vail and Eagle County. A recent example is the Red Sandstone mission in November 2019 when Vail Fire and VMRG worked closely together to rescue a stranded woman off a steep, snow covered cliff face. Other examples in East Vail include a semi-truck over a steep edge off I-70 and an ice climbing mishap in the Rigid Designator Amphitheatre climbing area. These types of missions require technical rope skills and recurring training to successfully execute in a safe manner. VMRG internally trains on these skillsets throughout the year; however, outside experts, such as Rigging for Rescue, provide valuable insight and an independent evaluation of team and individual skill competency. The instructors fill in knowledge gaps and keep the team focused on safe, effective rope techniques and procedures. This allows our team to move forward in the very technical rope rescue skillsets. How will the event or program leverage media and attract donor and sponsorship support? Not applicable. Please upload course syllabus, class descriptions or program details. Rigging for Rescue Class Description.docx BUDGET Using the provided budget template, provide a detailed estimated event/program budget, including anticipated revenues and expenses. Are your books audited? No Describe how you will use the funds requested? VMRG requests funding from the Town of Vail to provide basic and advanced rope rigging (technical rope rescue) clinics during Summer 2021 (July/August timeframe). The training will cover 10 participants in each of the clinics for a total cost of $17,420. Additionally, VMRG will hold two slots per class for interested Vail Fire participants. We are attaching the budget for one of the 2 clinics. The budget is the same for each clinic, however, one clinic is for a Fundamentals course and the other for an advanced Operational Leadership course. Note that the normal on-site courses are over $1,100 per person but Rigging for Rescue has provided a discount. Please upload event/program/organization budget. Rigging for Rescue Quote - 1 clinic.pdf Who currently funds the event/program? Funding in the past has come from general funds. November 17, 2020 - Page 268 of 390 Who currently funds your organization? Funding comes from donations and in-kind assistance. Donations come from many organizations including businesses and governments in addition to many individuals and foundations. A detailed list is available if requested. Significant In-Kind donations come from Eagle County Sheriff Department, Ambulance District and High Altitude Aviation Training Center in Gypsum (HAATS). There is no charge to those who are rescued. All costs are covered by the fundraising efforts of FMR and VMRG. It is universally believed that such charges would in some cases discourage a victim from calling for help until it is too late. This is consistent with the policies of the National Search and Rescue Association (NASAR), of which VMRG is a member. Many persons rescued do make donations to support VMRG moving forward. Insignificant funding comes from State fishing and hunting licenses or CORSAR card purchases. Those revenues are allocated to county sheriffs for extraordinary search and rescue costs, not for regular operating expenses. What percentage % of the total event budget is being requested to fund? 100 If the event/program is not funded at full request, how will the event change with a lower funding allocation? Without full funding, it may not be possible to conduct the full training this year. Potentially fewer VMRG members would be able to be trained or other programs would be forfeited. Should the Council decide not to support this event/program at all, will it still occur? Yes Do you intend to host the event or program in Vail beyond 2021? No Audience: Who is your audience? (You may choose more than one.) First time visitors, Returning guests, Primary and Second Homeowners, Local residents SPONSORSHIPS & PARTNERSHIPS 1. What is the dollar $ amount of sponsorships and/or partnerships from other sources reflected in the event/program budget? $0 1a. What is the dollar $ amount of in-kind services or items provided from sponsors or partners? $0 2. Please list your confirmed sponsors or partners. Not applicable. 3. Please explain the potential for additional sponsorships or partners. We are not currently requesting funding for this event from other sponsors or partners. ADDITIONAL INFORMATION Are there any other things you'd like to share with Council and staff that are not included in the application? VMRG members frequently put their safety at risk while performing rescues. This training will provide the skills needed to protect themselves while assisting lost and/or injured parties. REQUIRED ATTACHMENTS Organization rosters naming all officers, board of directors and respective positions as relevant FMR Board of Directors.docx If you received Council funding for 2020, please upload a document recapping the use of prior year Council funds Report on Previous TOV Funding.docx OPTIONAL ATTACHMENTS List any URLs where additional information can be found, including photos, videos or other content relevant to your application. VMRG website: https://vailmountainrescue.org Rescue videos: https://vailmountainrescue.org/videos/ Facebook: https://www.facebook.com/VailMountainRescueGroup/ November 17, 2020 - Page 269 of 390 Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding 2019 Mission Summary copy.pdf Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding Photos of Previous Rope Training.docx Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding We encourage questions about the Council application to be sent via email to Carlie Smith - csmith@vailgov.com. Phone calls for further discussion can be scheduled over email as well. --->The "Save Draft" button below allows you to save your application and come back to work on it again. --->The "Save" button is for when your application is complete and ready to submit. ---> Your application has not been formally submitted until you navigate to the Menu page and click "Submit Request". You will receive a confirmation email once your application has been submitted.<--- Number Linked Users jenniferholzworth@gmail.com Submission Date Submission Date Submission Date 09/30/2020 2021 Annual Contribution: File Attachments Please upload course syllabus, class descriptions or program details. Rigging for Rescue Class Description.docx Please upload event/program/organization budget. Rigging for Rescue Quote - 1 clinic.pdf Organization rosters naming all officers, board of directors and respective positions as relevant FMR Board of Directors.docx If you received Council funding for 2020, please upload a document recapping the use of prior year Council funds Report on Previous TOV Funding.docx Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding 2019 Mission Summary copy.pdf Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding Photos of Previous Rope Training.docx November 17, 2020 - Page 270 of 390 2021 Annual Contribution: Bright Future Foundation for Eagle County Sheri Mintz Town of Vail 2021 Annual Council Contribution Request CONTRIBUTION POLICY All contribution requests received by the Town of Vail will be processed in the following manner: A. All requests must be submitted electronically. Incomplete applications and supplemental information will not be accepted. THE TOWN COUNCIL WILL ONLY BE GIVEN YOUR COMPLETED APPLICATION FORMS. NO SUPPLEMENTAL INFORMATION WILL BE GIVEN TO THE TOWN COUNCIL. B. All applications for annual funding shall be completed and submitted by September 30th by 5:00 P.M. C. The Town Council will evaluate the various proposals based on their direct benefit to the entire community of Vail, fulfillment of the Town’s mission, and how this contribution will affect our resort community’s future health. The Town Council’s mission statement reads: In order to be the premier international mountain resort community, we’re committed to growing a vibrant, diverse economy and community, providing our citizens and guests with exceptional services and an abundance of recreational, cultural and educational opportunities. DISCLOSURE TO ALL APPLICANTS: 1. No money will be disbursed until March 1st, 2021. 2. Because of uncertainty of revenue estimates, please note the following possibilities: a) Contribution funding may be reduced based on 2021 revenues. b) The Town of Vail may choose to disburse funding in quarterly installments throughout 2021. Special event funding will follow the CSE’s guideline of payment in thirds pending completion of CSE and Town of Vail permitting requirements. 3. Notification of awards will be sent after the Council approves the final budget in December. GENERAL INSTRUCTIONS: All applications must be submitted by September 30th by 5:00 P.M. Any application received after that date will not be considered. Please complete all fields in this application. No hard copies are accepted. Email contact sheri@mybrightfuture.org What is the name of your organization? Bright Future Foundation for Eagle County What category of funding are you applying for? (See definitions at www.vailgov.com/departments/finance/grant- process) Services Type of Funding Requested Cash Funding Only Amount of Cash Contribution Requested $100,000 What is the name of your program? BrightHouse Is this a new event or program? Yes Will you also apply for 2021 funding from the CSE? No Name of person completing the application Sheri Mintz Title of person completing the application Chief Executive Officer November 17, 2020 - Page 271 of 390 Provide name of person or entity to whom the funding check will be cut. Bright Future Foundation Mailing Address Street PO Box 2558 City Avon State Colorado Zip Code 81620 Telephone number 9707637203 Email address sheri@mybrightfuture.org Event/program and/or organization website www.mybrightfuture.org Number of years organization has been in business 36 Organization's Mission Statement Making Futures Bright: Changing lives for survivors of domestic violence and sexual abuse. Organization's Tax Status Non-Profit (501C-3) If applicable, please attach current State Department of Revenue Certificate with this application. BFF_CERT_GS_D.pdf EVENT/PROGRAM DESCRIPTION Is this a new or existing event/program in Vail? New How does your request support item 1C of the Contribution Policy (See above) In alignment with the Town of Vail, Bright Future Foundation is committed to the health and safety of our resort community. Domestic violence is prevalent in every community and affects all persons regardless of age, socioeconomic status, sexual orientation, gender, race, religion or nationality. According to the National Coalition Against Domestic Violence, nearly 20 people per minute are physically abused by an intimate partner in the United States. This equates to more than 10 million men and women each year. 1 in 5 women and 1 in 59 men is raped during his or her lifetime. Eagle County experiences a high incidence of domestic violence and sexual assault. In 2018, Colorado courts documented 127 filings for domestic violence and 36 filings for harassment (Colorado Courts Judicial Branch). In addition, there were 62 incidents of non-consensual sex offenses registered by the law enforcement agencies within our community in 2019 (Colorado Crime Statistics, 2019). Bright Future Foundation has had the honor of providing compassionate, professional services for victims of violence and their families for over 35 years. Our mission is "Making Futures Bright: changing lives impacted by domestic violence and sexual assault.” As Eagle County's only community-based victim service agency, Bright Future aspires to break the generational cycle of violence and create a pathway to safety and security through the provision of holistic-based programs. We accomplish our mission by employing proactive and culturally-sensitive services including: a 24/7 crisis hotline, emergency shelter (presently the Freedom Ranch Safehouse), Rapid ReHousing and housing stabilization services, advocacy, case management, trauma-informed counseling, legal services, youth advocacy and mentorship, youth violence prevention and community consultation and education. November 17, 2020 - Page 272 of 390 Please provide a detailed description of the event/program and its activities. In January, 2002 Bright Future entered into a lease agreement with the Eagle County Board of County Commissioners to occupy the property known as Freedom Ranch for the purpose of sheltering families fleeing domestic violence and sexual abuse. The rent was $1 per year. In December, 2013 the lease agreement was amended to a five-year maximum length due to the proximity of the shelter to airport operations. The Federal Aviation Association determined that the property can no longer be used for non- aeronomic purposes. Bright Future was advised that it would be necessary to find a new home for our emergency housing. In August, 2017, a Bright Future board committee was formed and a capital campaign launched to create the BrightHouse, an emergency housing facility to provide safety and security for individuals and families fleeing abusive situations. The BrightHouse will create a welcoming, sustainable, trauma-informed environment empowering to all survivors, their children and pets as they embark on their unique path to self-sufficiency. Our team is utilizing best-practice design strategies for domestic violence emergency housing as set forth by Building Dignity (www.buildingdignity.wscadv.org), a project of the Washington State Coalition Against Domestic Violence. In all design aspects, Building Dignity emphasizes the concepts of empowerment, security, re-connectedness, positive parenting and harmony. Plans for the BrightHouse feature six efficiency type units that allow for individual and family privacy but also include a congregate kitchen and common living area allowing for community connection. Other notable features of the BrightHouse include gardens, housing for pets, and safe and secure outdoor play areas that promote well-being. Additionally, the main level will have advocacy, counseling, meeting and training rooms so that residents can easily access all of Bright Future’s services. In October 2019, the Bright Future Board of Directors approved the purchase of property at 245 Crestwood Drive in Gypsum, Colorado. The property is .63 acres and is located near the bus route and Gypsum Recreation Center as well as the elementary, middle and high schools. The proposed structure will be 5900 square feet of mixed commercial and residential use. Our Board has assembled a design/build team and has, to date, raised near ninety percent of our financial goal of $3,500,000.00. This includes a $250,000.00 commitment from the Eagle County Board of County Commissioners and A $660,000.00 commitment from the Colorado Department of Local Affairs. If any of the event/program takes place outside of the Town of Vail, please explain where the event will take place and why. While our facility will be located in the Town of Gypsum, it will serve all residents and guests in the Eagle River Valley in need of our services. Referrals for our services come to us through our 24/7 crisis hotline (English/Spanish) or through law enforcement. Bright Future works in close collaboration with Dwight Henninger and Vail PD to serve residents and guests in the Town of Vail. EVENT/PROGRAM INFORMATION Brand Fit: How will your event or program support the mission and vision of the Vail Town Council? The service that Bright Future Foundation provides to the community is crucial to the safety and security of many citizens who assist the Town of Vail to grow a vibrant and diverse community. Annually, between 7 to 9% of those we serve are non-resident guests. Residents and non-residents alike receive exceptional and professional assistance from Bright Future Foundation in times of great hardship including the emergency housing that BrightHouse will assure. Support of our mission is critical to sustaining a healthy community. Brand Fit: How will your event or program support the Vail brand identity? The prevention, crisis intervention and long-term healing services provided by Bright Future Foundation follow national and international best-practices for work survivors of violence. As the Town of Vail strives to be the Premier International Mountain Resort Community, Bright Future Foundation strives to provide an level of service complementary to that vision. Community Enrichment: How will your event/program attract target markets of both visitors and community members? It is imperative that domestic and international visitors to our community enjoy a sense of safety and security during their stay. Anyone can be a victim of domestic violence or sexual assault. There is NO "typical victim." Victims of domestic violence and sexual assault comes from all walks of life, varying age groups, all backgrounds, all communities, all education levels, all economic levels, all cultures, all ethnicities, all religions, all abilities, and all lifestyles. Victims of domestic violence and sexual assault do not bring violence upon themselves, they do not always lack self-confidence, nor are they just as abusive as the abuser. Violence in relationships occurs when one person feels entitled to power and control over their partner and chooses to use abuse to gain and maintain that control. In relationships where domestic violence exists, violence is not equal. Even if the victim fights back or instigates violence in an effort to diffuse a situation. There is always one person who is the primary, constant source of power, control, and abuse in the relationship. November 17, 2020 - Page 273 of 390 Growth Potential: How will the event/program deliver fresh content? (Fresh content means new programming, entertainers, adding additional days and activities.) At Bright Future Foundation, we endeavor to not only stay current will best practice models but to push the envelope of our work to be on the forefront of creating emerging best practices. We have twice been recognized by the Vail Valley Partnership as nonprofit of the year and also by Vail Resorts as the 2018 EpicPromise Impact award winner for our innovative work with at-risk youth. Growth Potential: How will the event/program promote an atmosphere of vitality, fun and celebration? N/A Potential: How will the event or program enhance Leadership Skills: locally, nationally and internationally? Bright Future Foundation promotes leadership development within all levels of the organization beginning with our board of directors, our staff team and certainly with both the adult and youth that we serve. We have staff team members who are Vail residents who are being supported and nurtured by Bright Future Foundation in their efforts to attain advanced educational pursuits. Our youth violence prevention programing specifically promotes the development of strong healthy leaders. In the 2020/2021 school year we will provide programming at Homestake Peak, Red Sandstone and VSSA, thus positively influencing future leadership in the Vail community. Community Enrichment: What is the lasting community involvement opportunity and/or lasting community benefit of the event or program? Volunteers are crucial to the work of our organization and many volunteer hail from the Town of Vail. In 2019, 224 volunteers contributed approximately 18,000 hours of service. Bright Future Foundation relies on volunteers to staff our 24/7 Crisis Hotline (English & Spanish), which provides direct crisis support and intervention to victims of domestic violence and sexual assault. All hotline volunteers complete a forty-hour advocacy training, which focuses on dynamics of abuse, domestic violence and sexual assault as well as information regarding community resources. Bright Future continuously recruits hotline volunteers and trains at least 10 new volunteers and staff each year to ensure complete hotline coverage. Additional volunteers are directly involved with youth mentorship through our Buddy Mentors Program. Volunteer senior buddies make a difference in the lives of local youth by serving as consistent and caring adult mentor. Volunteers will also assist with the BrightHouse management, facility upkeep, and supportive services. How will the event or program leverage media and attract donor and sponsorship support? Contributions will forever be memorialized on a donor wall in the entry to the BrightHouse. Additional recognition with be given in all media outlet coverage. Please upload course syllabus, class descriptions or program details. Presentation Deck_August 18 2020.pdf BUDGET Using the provided budget template, provide a detailed estimated event/program budget, including anticipated revenues and expenses. Are your books audited? Yes Describe how you will use the funds requested? Funds with be used for direct construction costs related to the building of the BrightHouse. Please upload event/program/organization budget. TOV_Budgets.pdf Who currently funds the event/program? This is a new capital endeavor. Please refer to the list of confirmed sponsors below. Who currently funds your organization? Bright Future Foundation has a healthy mix of funding to support our programs. In 2019, 65% came from local, state and federal government sources, 10% from foundations, 10% from individual contributions and 15% was generated from our special events. Attached is BFF's Impact Report. See financial page for more detail.a What percentage % of the total event budget is being requested to fund? 3 If the event/program is not funded at full request, how will the event change with a lower funding allocation? No November 17, 2020 - Page 274 of 390 Should the Council decide not to support this event/program at all, will it still occur? Yes Do you intend to host the event or program in Vail beyond 2021? No Audience: Who is your audience? (You may choose more than one.) First time visitors, Returning guests, Primary and Second Homeowners, Local residents SPONSORSHIPS & PARTNERSHIPS 1. What is the dollar $ amount of sponsorships and/or partnerships from other sources reflected in the event/program budget? $3,700,000 1a. What is the dollar $ amount of in-kind services or items provided from sponsors or partners? $250,000 2. Please list your confirmed sponsors or partners. INDIVIDUAL DONORS DOE BROWNING AND JACK HUNN HOLLY AND JASON ANDERSON NANCY BERG MARIETTE AND SCOTT BLACKETT WINSLOW AND ROSS BLANKENSHIP NANCY BOYCE CATHY JONES COBURN LINDA AND CRAIG CORMACK JAN AND PHILIP COULSON AMY AND STEVE COYER NANCY AND ANDY CRUCE THE RONALD DAVIS FAMILY FOUNDATION DIMOND CHARITABLE FUND CINDY ENGLES/TEXAS WOMEN’S FOUNDATION KRISTI AND CRAIG FERRARO BROOKE FERRIS COOKIE AND JIM FLAUM SUSAN AND HARRY FRAMPTON VICTORIA FRANK LYNN AND JOHN GOTTLIEB SHEIKA GRAMSHAMMER NANCY GROFF VALERIE AND ROBERT GWYN DWIGHT HENNINGER KAY HENSLEY YVONNE AND CHRIS JACOBS AMY AND CARTER KELLER TESSA KIRCHNER JUDY AND ALAN KOSLOFF LAINE AND MERV LAPIN SUZANNE AND JIM MACDOUGALD GAIL AND JAY MAHONEY CHRISTINE MAYHEW ANNA MENZ ELISE AND VIC MICATI SHERI AND MICHAEL MINTZ TOM MOORHEAD LAURIE AND TOM MULLEN PAULA AND PRENTICE O’LEARY SALLY AND BYRON ROSE SUE AND MICHAEL RUSHMORE/RUSHMORE FAMILY CHARITABLE FUND STACY SADLER November 17, 2020 - Page 275 of 390 DIANA AND MATT SCHERR ELAINE AND STEVEN SCHWARTZREICH SUSAN AND STEVE SUGGS DR. AGNES HSU-TANG AND OSCAR TANG LISSA TYLER AND MIKE LARSON AMANDA AND ANDREW VEIT COLLEEN WEISS-HANEN AND CHRIS HANEN DEBBY WEBSTER AND STEPHEN BLANCHARD DEBORAH WITTMAN AND RIK HEID CORPORATE & FOUNDATION DONORS A-PHASE ELECTRIC ACTIVE ENERGIES SOLAR ALPINE BANK ARCHIBEQUE LAND CONSULTING, LTD. EAGLE VALLEY BEHAVIORAL HEALTH EL POMAR FOUNDATION THE GATES FAMILY FOUNDATION H-P KUMAR HUNN CONSULTING GROUP, LLC JACOBS + INTERIORS KUM & GO PIERCE AUSTIN ARCHITECTS RA NELSON SIGN DESIGN & AWNINGS, LLC SLIFER SMITH & FRAMPTON REAL ESTATE VAIL HEALTH FOUNDATION GOVERNMENT DONORS EAGLE COUNTY GOVERNMENT COLORADO DEPARTMENT OF LOCAL AFFAIRS TOWN OF GYPSUM 3. Please explain the potential for additional sponsorships or partners. Dr. Agnes Hsu-Tang and Oscar Tang have created a matching opportunity for funds up to $400,000. We are still seeking contributions toward that matching opportunity. ADDITIONAL INFORMATION November 17, 2020 - Page 276 of 390 Are there any other things you'd like to share with Council and staff that are not included in the application? Our Goals: Bright Future aspires to accomplish the following goals: 1) provide comprehensive emergency services that enhance safety for victims and their families; 2) give clients the tools to facilitate long term self-sufficiency through direct services and increased knowledge of community resources and 3) promote healthy lifestyles, enhance self-esteem and self-efficacy. Our leadership has instituted a strategic plan that allows for all our services to continue in a safe manner for both staff and clients during the COVID-19 crisis Our Programs: Bright Future Foundation offers holistic services designed to meet the diverse needs of survivors. Our four quintessential programs include: Advocates Ensuring,Freedom, Ranch Safehouse, Rapid ReHousing, and Youth Violence Prevention Services. Advocates Ensuring Freedom provides essential crisis intervention and long-term healing services for survivors of violence. Advocates Ensuring Freedom offers the following services: a 24- Hour Crisis Hotline, Advocacy/Case Management Services, Ensuring Freedom, Legal Advocacy and Representation and Trauma-Focused Counseling. Our 24-Hour Crisis Hotline is often the first step survivors make towards changing their lives. Our crisis hotline serves as a confidential safety net for individuals in the community to call for support in English and Spanish. The hotline operates 24 hours per day, 365 days a year and is manned by trained staff and volunteers. Bright Future Foundation responds to 340 hotline calls each year. Volunteers contribute over 6,000 hours annually to sustain our crisis hotline Our Advocate/Case Managers provide compassionate support in English or Spanish. All new clients are assigned a bilingual/bicultural advocate/case manager who works in partnership with survivors to assess immediate needs, outline short, mid, and long-term goals, facilitate access to community resources, and develop skills for safety and self-sufficiency. Our advocates utilize a survivor-driven approach which builds upon individual strengths and support systems, while also working to enhance personal support through guided community-based referrals and resources. Ensuring Freedom offers survivor-driven flexible housing stabilization services for crime victims. This evidenced-based, trauma- informed program focuses on identifying and obtaining stable housing as quickly as possible for victims, while also providing financial assistance and the holistic supportive services necessary to rebuild their lives. The core of components of Ensuring Freedom are housing stabilization, flexible financial assistance, survivor-driven mobile advocacy, and provision of supportive services. Bright Future Foundation employs a specific, yet flexible criteria for distribution of funds and offers comprehensive case management services to participating clients. Last year, Bright Future Foundation assisted 115 survivors in Ensuring Freedom. 100% of participating clients reported that they felt safer as a result of the program and 92% of the clients remained in long term housing at the end of the year. Finally, our legal advocacy and trauma informed counseling services are the most requested service at Bright Future Foundation. Legal advocacy and representation assist participants who are often overwhelmed by complex court and legal proceedings. Bright Future’s staff attorney guides them through the maze of the civil and criminal justice system and provides limited legal representation, primarily focusing on issues of safety. In 2019, BFF’s staff attorney provided 115 clients with legal advocacy services including assisting 46 clients in obtaining a civil protection order. Trauma-Focused Counseling Services are available for both individuals and families affected by violence, including teens and children. Trauma-Focused Counseling Services are conducted in both English and Spanish at no cost to the client. In 2019, Bright Future Foundation provided 1200 sessions of trauma focused counseling for 150 clients. Freedom Ranch Safehouse is the first and only emergency shelter in Eagle County and it is essential to the safety of our community. At Freedom Ranch Safehouse, BFF provides safety, security, and protection to survivors and their families. Freedom Ranch empowers survivors with the ability to leave an abusive situation and protect their children from witnessing or experiencing further abuse, while remaining within the community. Bright Future Foundation can house up to 21 survivors and their children at the safehouse. Survivors can reside at Freedom Ranch for up to 45 days and work closely with their advocate to determine a safe exit plan. We offer comprehensive supportive services to clients residing in the shelter. In 2019, Bright Future provided 1600 nights of shelter at Freedom Ranch Safehouse for 60 women and children. The BrightHouse with replace the operations presently provided at Freedom Ranch. Rapid ReHousing Program funded by a grant from the Colorado Coalition for the Homeless, allows Bright Future Foundation to provide a limited number of families with low rent, temporary housing for up to two years after leaving the safehouse. Program participants also have access to case management, advocacy, counseling, community referrals, life skills workshops, childcare assistance, and legal services. Bright Future Foundation assists 6-8 families each year in the Rapid ReHousing Program. Youth Violence Prevention Program includes the Buddy Mentor Program, school-based prevention programs, and youth counseling services for children who have witnessed or experienced violence. Our Youth Violence Prevention Program offers evidence-based programs critical to eliminating violence in our community and enhancing positive outcomes for youth. Buddy Mentors is based on the national Big Brothers/Big Sisters model of mentorship and strives to inspire and foster youth through building consistent and trusting relationships. Caring, responsible adults are matched with a child between the ages of 6 and 16, committing to meet 2-3 hours per week for a period of one year. Our school-based prevention programs target all Eagle County youth in an attempt to increase awareness and enhance resiliency. Our programs are consistent with best practice in primary prevention, providing education and understanding into individual attitudes and beliefs and dynamics of interpersonal violence. BFF reached 550 youth through our violence prevention programs last year. Although all these programs are aimed specifically at youth, they have a widespread and long-lasting positive impact on the family, as well as the community. November 17, 2020 - Page 277 of 390 REQUIRED ATTACHMENTS Organization rosters naming all officers, board of directors and respective positions as relevant 2020 Board Members w_Affiliations.docx.pdf If you received Council funding for 2020, please upload a document recapping the use of prior year Council funds OPTIONAL ATTACHMENTS List any URLs where additional information can be found, including photos, videos or other content relevant to your application. www.mybrightfuture.org Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding BFF Impact Report print.pdf Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding We encourage questions about the Council application to be sent via email to Carlie Smith - csmith@vailgov.com. Phone calls for further discussion can be scheduled over email as well. --->The "Save Draft" button below allows you to save your application and come back to work on it again. --->The "Save" button is for when your application is complete and ready to submit. ---> Your application has not been formally submitted until you navigate to the Menu page and click "Submit Request". You will receive a confirmation email once your application has been submitted.<--- Number Linked Users sheri@mybrightfuture.org Submission Date Submission Date Submission Date 09/28/2020 2021 Annual Contribution: File Attachments If applicable, please attach current State Department of Revenue Certificate with this application. BFF_CERT_GS_D.pdf Please upload course syllabus, class descriptions or program details. Presentation Deck_August 18 2020.pdf Please upload event/program/organization budget. TOV_Budgets.pdf November 17, 2020 - Page 278 of 390 Organization rosters naming all officers, board of directors and respective positions as relevant 2020 Board Members w_Affiliations.docx.pdf Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding BFF Impact Report print.pdf November 17, 2020 - Page 279 of 390 November 17, 2020 - Page 280 of 390 November 17, 2020 - Page 281 of 390 November 17, 2020 - Page 282 of 390 2021 Annual Contribution: Vail Valley Partnership Chris Romer Town of Vail 2021 Annual Council Contribution Request CONTRIBUTION POLICY All contribution requests received by the Town of Vail will be processed in the following manner: A. All requests must be submitted electronically. Incomplete applications and supplemental information will not be accepted. THE TOWN COUNCIL WILL ONLY BE GIVEN YOUR COMPLETED APPLICATION FORMS. NO SUPPLEMENTAL INFORMATION WILL BE GIVEN TO THE TOWN COUNCIL. B. All applications for annual funding shall be completed and submitted by September 30th by 5:00 P.M. C. The Town Council will evaluate the various proposals based on their direct benefit to the entire community of Vail, fulfillment of the Town’s mission, and how this contribution will affect our resort community’s future health. The Town Council’s mission statement reads: In order to be the premier international mountain resort community, we’re committed to growing a vibrant, diverse economy and community, providing our citizens and guests with exceptional services and an abundance of recreational, cultural and educational opportunities. DISCLOSURE TO ALL APPLICANTS: 1. No money will be disbursed until March 1st, 2021. 2. Because of uncertainty of revenue estimates, please note the following possibilities: a) Contribution funding may be reduced based on 2021 revenues. b) The Town of Vail may choose to disburse funding in quarterly installments throughout 2021. Special event funding will follow the CSE’s guideline of payment in thirds pending completion of CSE and Town of Vail permitting requirements. 3. Notification of awards will be sent after the Council approves the final budget in December. GENERAL INSTRUCTIONS: All applications must be submitted by September 30th by 5:00 P.M. Any application received after that date will not be considered. Please complete all fields in this application. No hard copies are accepted. Email contact cromer@vailvalleypartnership.com What is the name of your organization? Vail Valley Partnership What category of funding are you applying for? (See definitions at www.vailgov.com/departments/finance/grant- process) Services Type of Funding Requested Cash Funding Only Amount of Cash Contribution Requested $12,500 What is the name of your program? Vail Valley Partnership / Vail Valley Means Business (Vail Valley Works) Is this a new event or program? No How much funding did you receive from the Town of Vail for 2020? (Please include total funding you received from the CSE and Town Council) $0 Will you also apply for 2021 funding from the CSE? No November 17, 2020 - Page 283 of 390 Name of person completing the application Chris Romer Title of person completing the application President & CEO Provide name of person or entity to whom the funding check will be cut. Vail Valley Partnership Mailing Address Street 97 Main Street Suite E201 City Edwards State Colorado Zip Code 81632 Telephone number 9704761000 Email address cromer@vailvalleypartnership.com Event/program and/or organization website https://vailvalleyworks.com Number of years organization has been in business 56 Organization's Mission Statement Our mission is leading collaboration. Our vision is economic vitality. Our mission is focused around five primary goals: Building communities to which residents, visitors and investors are attracted; Promoting the communities; Striving to ensure future prosperity via a pro-business climate; Representing the unified voice of the employer community; and Reducing transactional friction through well-functioning networks. With this in mind, our programs are focused on Service to Businesses, Destination Sales & Marketing, and Economic Vitality & Advocacy. Organization's Tax Status Not-for-Profit (501C-6) If applicable, please attach current State Department of Revenue Certificate with this application. CERT_GS_D.pdf EVENT/PROGRAM DESCRIPTION Is this a new or existing event/program in Vail? Existing How many years has the event or program been produced in Vail? 56 November 17, 2020 - Page 284 of 390 How does your request support item 1C of the Contribution Policy (See above) Strengthening Local Businesses: our goal is to help businesses grow and be successful, thereby creating good jobs for locals, which in turn drives a successful community and stimulated economy. Our robust benefit program consists of educational events, leadership programming, signature programs, networking opportunities, member savings, & marketing tools to the local business community. Vail Valley Partnership, a 501c(6) nonprofit organization, is the regional chamber of commerce and community development organization, dedicated to the economic vitality of the Vail Valley. We support local businesses. We unite key stakeholders. We lead collaborative efforts throughout the community. New in 2021 is Vail Valley Works. Vail Valley Works is the premier local workforce programming for establishing, training, and supporting a network of aware and knowledgeable citizens ready to take on the challenges of an ever-changing community. This will encompass the needs of our current and future workforce and actively engage our public, private, and nonprofit sector partners to provide the training, tools, resources, and programs to succeed post-COVID. Please describe the location(s) of the event or program in previous years. Our programming and events take place throughout the valley, from Vail to Gypsum. Please provide a detailed description of the event/program and its activities. Vail Valley Partnership has made a commitment to the quality of Eagle County’s future. We are pleased to introduce Vail Valley Works as the premier local source for professional development. Our professional development programming is designed to establish, train, and support a network of local leaders who ready to take on the challenges of an ever-changing community. If a community is seriously interested in creating change and supporting innovation, it will begin with a firm commitment to analyze its challenges and to identify, educate, train, and support a team of public and private sector community leaders to attack those issues. Without that commitment, a community cannot develop the intelligent, creative, and energetic local professional network that is essential for the community to achieve its full potential. Vail Valley Works professional development courses are divided into three categories: 1. Signature Courses: The quality of life in a community is determined by the quality of its leadership. Vail Valley Works Signature Courses are curated to explore three vital pillars of leadership – 1) Finding your internal leadership style, 2) Expanding your leadership network, 3) Understanding the external issues faced by local leaders. 2. Specialty Courses: Vail Valley Works Specialty Courses are designed to help professionals upskill through specialized trainings. These courses offer opportunities to expand your current skill set or acquire something completely new! Upskilling is a proven way to bring more value to your organization and make yourself a stronger job candidate. 3. Affiliate Courses: Affiliate courses are learning opportunities curated by subject matter experts. These courses cover a wide range of topics and come in a variety of formats. Many of these courses are “101-level” learning – perfect for those looking for an introduction to a new skill, industry, or topic without a hefty investment. Sample Professional Development courses offered through Vail Valley Works: 1. Community Leadership Academy 2. Next Vail Valley: Emerging Leaders 3. Community Resiliency Bootcamp 4. Professional Fundraising Certification Program 5. Project Management Certification 6. Specialized courses including Intro to HR, Skills for Supervisors, Intro to Digital Marketing, Diversity Equity & Inclusion 7. Business Insight Series – topical series to include “Civic Leadership” training (elected official training – aka, governance training) If any of the event/program takes place outside of the Town of Vail, please explain where the event will take place and why. Programs will take place throughout the valley in various locations such as Colorado Mountain College (Edwards). We spread our programming to ensure we reach the maximum number of community members and businesses. November 17, 2020 - Page 285 of 390 EVENT/PROGRAM INFORMATION Brand Fit: How will your event or program support the mission and vision of the Vail Town Council? Our programs are in complete alignment with the mission and vision of the Vail Town Council. Small Business Development remains of paramount importance as 90% of businesses have less than 20 employees; providing tools & resources helps achieved the goals outlined by the town and in the Eagle County Economic Development Plan. Business retention and expansion through SmartBusiness Eagle County and other chamber programming is designed to connect and support businesses and help them thrive. Promote Economic Health: we work to help existing Vail Valley businesses thrive and support new businesses that have the potential to grow our local economy. We promote the long-term economic health of Eagle County and solidify an economic base that is strong, diverse, and resilient. By providing in-depth data and analysis on local demographics, the labor force, and more, we help businesses grow, building the local wealth and tax base. Workforce Development: Workforce development and/or training refers to community efforts to train individuals for specific jobs or industries. Training may cover everything from soft skills (work ethic, attitude, getting to work on time) to basic skills (literacy, numeracy) to specific job skills (carpentry or Web site development). CareerWise Colorado & CareerX are signature programs to benefit our community. The goal of these workforce training programs is to improve the quality and skill sets of individuals, to place them in jobs, and help businesses find an employee base in line with their needs. A good workforce training program, therefore, serves three customers: individuals, businesses, and community. Brand Fit: How will your event or program support the Vail brand identity? Assisting businesses to evolve into a next “normal” in a COVID environment requires new ways of thinking and an ability for the Partnership, Eagle County, towns, special districts, local businesses, and other stakeholders to be nimble and innovative. As we develop strategies and tactics, we start with a series of considerations, potential “new realities,” assumptions, or opportunities that may exist as we move from the Relief phase into Reopening and Recovery. Some of these assumptions represent positive opportunities to build on; others highlight potential risks or pain points that we want to work around or mitigate as much as possible. Our COVID response details in part how we’re working on behalf of our members at the local, state and federal levels to respond to the ongoing threat of COVID-19 and intensified challenges facing our business community, and to lay the groundwork for positive momentum in 2021. These workforce efforts and economic development efforts ensure the business community is able to deliver on the Vail brand promise. November 17, 2020 - Page 286 of 390 Community Enrichment: How will your event/program attract target markets of both visitors and community members? Our recovery model defines a series of phases to align with Eagle County’s and the Town of Vail's recovery efforts and which include: ● Relief ● Reopening & Rebooting our Economy ● Recovery / Reinvention ● Resilience (ongoing) It is clear that economic recovery is not a linear path; we move back and forth between these phases and can be in more than one phase at the same time. Recovery will not be led by a report or a study, but rather programmatically through information, implementation, tools, resources, programs, and collaboration at a local, state, and federal level. The Partnership is focused on working with the community leaders and partners to envision, plan, and begin implementing strategies and tactics that will lead to short- and long-term recovery for our business sector and our community. Recovery – and ultimately, resilience - will require substantial collaboration, communication, innovation and grit. We are dedicated to supporting our community as we rebuild and move toward the thriving economy that we all are eager to see again. We anticipate this plan to evolve as conditions warrant, learning happens, and resources are identified. Vail Valley Partnership will bridge the public and private sectors to ensure our community voice is heard at a regional, state, and federal level and we will implement programs to support our businesses and individuals. Through it all, we have not lost focus on the key business challenges that exist in Eagle County. While COVID recovery is currently our top priority, we remain focused on housing, healthcare, transportation, early childhood care, and other community issues. We are dedicated to developing the Mountain Healthcare Coalition and One Valley Healthcare programs to address health insurance cost and accessibility. We remain focused on the need for workforce housing and on supporting workforce development efforts. The efforts and programs implemented by the Partnership are being noticed nationwide; we are proud of the VVP team for being recognized as a finalist for “Chamber of the Year” by the Association of Chamber of Commerce Executives. All of this to say: our programming helps retain businesses, grow workforce, and support community. Growth Potential: How will the event/program deliver fresh content? (Fresh content means new programming, entertainers, adding additional days and activities.) We continue to enhance our business programming to offer the most resources to our business community. New programs in recent years have included the Mountain Healthcare Coalition, One Valley Healthcare Program, Vail Valley Works, and new in 2021 a destination marketing co-op. We were recognized as "Chamber of the Year" by the Association of Chamber of Commerce Executives in 2016 and are a finalist for this award in 2020 as well, which speaks to our ability to deliver new, relevant content to our stakeholders. Growth Potential: How will the event/program promote an atmosphere of vitality, fun and celebration? Our programs are not targeted at visitors, but rather at the local community. That said, we are focused on delivering the best quality content in the most relevant manner possible and our community in many ways is built on fun. Potential: How will the event or program enhance Leadership Skills: locally, nationally and internationally? We currently offer three leadership programs as part of Vail Valley Works. Leadership development is offered through NEXT Vail Valley (emerging leaders/young professionals), Community Resiliency Bootcamp (community issues), and Community Leadership Academy (personal, values-based leadership training). We plan to add a fourth leadership program in 2021: Tomorrow's Civic Leaders (a leadership training course for future elected officials). November 17, 2020 - Page 287 of 390 Community Enrichment: What is the lasting community involvement opportunity and/or lasting community benefit of the event or program? We are the champions for a stronger community. We understand and represent the business perspective on local and regional issues, help businesses thrive and find customers while saving money, and provide regional leadership around ‘big issues’ of importance. We are the top business resource in the region to help businesses prosper and to develop community leaders through meaningful and impactful programming, benefits & service levels. Our goal – with your continued support - is to continue to help build and sustain a business-friendly community that is welcoming, supportive and appreciative of the businesses that make our quality of life possible. Meeting the funding support provided by neighboring communities within Eagle County at their same historic level helps us to maintain organizational solvency to help us provide the leadership, programs, tools, and resources to our businesses at a local level, and the leadership and voice to our community at a state and federal level. We appreciate your consideration and encourage you to reach out with any questions. How will the event or program leverage media and attract donor and sponsorship support? Every town and many special districts in the Vail Valley support our workforce development and economic development programming: Eagle County, Red Cliff, Minturn, EagleVail, Beaver Creek, Avon, Edwards, Eagle, and Gypsum. We invite the Town of Vail to join us to support our business programming. Please upload course syllabus, class descriptions or program details. 2021 VVP Funding Request - Town of Vail.pdf BUDGET Using the provided budget template, provide a detailed estimated event/program budget, including anticipated revenues and expenses. Are your books audited? Yes Describe how you will use the funds requested? Funds will be used for a combination of marketing, program overhead, speaker fees, and sponsorship of individuals to participate in programming. If desired, we will work with you to ensure individual sponsorships are limited to Vail employees or residents. Please upload event/program/organization budget. 2019 VVP Audited Financial Statements.pdf Who currently funds the event/program? A variety of public (Eagle County, Beaver Creek, Avon, Gypsum, Eagle, Minturn, Red Cliff, Edwards) and private partners Who currently funds your organization? 880+ members; towns; county What percentage % of the total event budget is being requested to fund? 2 If the event/program is not funded at full request, how will the event change with a lower funding allocation? We will move forward with programming sponsorships from other community stakeholders. Should the Council decide not to support this event/program at all, will it still occur? Yes Do you intend to host the event or program in Vail beyond 2021? Yes Do you anticipate requesting funding from the CSE for 2021? No Audience: Who is your audience? (You may choose more than one.) Primary and Second Homeowners, Local residents SPONSORSHIPS & PARTNERSHIPS November 17, 2020 - Page 288 of 390 1. What is the dollar $ amount of sponsorships and/or partnerships from other sources reflected in the event/program budget? $170,000 1a. What is the dollar $ amount of in-kind services or items provided from sponsors or partners? $1,040,000 2. Please list your confirmed sponsors or partners. Eagle County; Beaver Creek Resort Company; Town of Red Cliff; Town of Minturn; Town of Avon; Edwards Metro District; EagleVail Metro District; Town of Eagle; Town of Gypsum; 880 local business members. 3. Please explain the potential for additional sponsorships or partners. Our membership has grown consistently for 10+ years, including 2020 during COVID. ADDITIONAL INFORMATION Are there any other things you'd like to share with Council and staff that are not included in the application? REQUIRED ATTACHMENTS Organization rosters naming all officers, board of directors and respective positions as relevant VVP Board.pdf If you received Council funding for 2020, please upload a document recapping the use of prior year Council funds OPTIONAL ATTACHMENTS List any URLs where additional information can be found, including photos, videos or other content relevant to your application. https://vailvalleypartnership.com https://vailvalleymeansbusiness.com https://vailvalleyworks.com Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding We encourage questions about the Council application to be sent via email to Carlie Smith - csmith@vailgov.com. Phone calls for further discussion can be scheduled over email as well. --->The "Save Draft" button below allows you to save your application and come back to work on it again. --->The "Save" button is for when your application is complete and ready to submit. ---> Your application has not been formally submitted until you navigate to the Menu page and click "Submit Request". You will receive a confirmation email once your application has been submitted.<--- Number Linked Users cromer@vailvalleypartnership.com November 17, 2020 - Page 289 of 390 Submission Date 09/14/2020 Submission Date Submission Date 09/14/2020 2021 Annual Contribution: File Attachments If applicable, please attach current State Department of Revenue Certificate with this application. CERT_GS_D.pdf Please upload course syllabus, class descriptions or program details. 2021 VVP Funding Request - Town of Vail.pdf Please upload event/program/organization budget. 2019 VVP Audited Financial Statements.pdf Organization rosters naming all officers, board of directors and respective positions as relevant VVP Board.pdf November 17, 2020 - Page 290 of 390 2021 Annual Contribution: Vail Mountaineer Hockey Club (previously known as Vail Junior Hockey Association) Trista Sutter Town of Vail 2021 Annual Council Contribution Request CONTRIBUTION POLICY All contribution requests received by the Town of Vail will be processed in the following manner: A. All requests must be submitted electronically. Incomplete applications and supplemental information will not be accepted. THE TOWN COUNCIL WILL ONLY BE GIVEN YOUR COMPLETED APPLICATION FORMS. NO SUPPLEMENTAL INFORMATION WILL BE GIVEN TO THE TOWN COUNCIL. B. All applications for annual funding shall be completed and submitted by September 30th by 5:00 P.M. C. The Town Council will evaluate the various proposals based on their direct benefit to the entire community of Vail, fulfillment of the Town’s mission, and how this contribution will affect our resort community’s future health. The Town Council’s mission statement reads: In order to be the premier international mountain resort community, we’re committed to growing a vibrant, diverse economy and community, providing our citizens and guests with exceptional services and an abundance of recreational, cultural and educational opportunities. DISCLOSURE TO ALL APPLICANTS: 1. No money will be disbursed until March 1st, 2021. 2. Because of uncertainty of revenue estimates, please note the following possibilities: a) Contribution funding may be reduced based on 2021 revenues. b) The Town of Vail may choose to disburse funding in quarterly installments throughout 2021. Special event funding will follow the CSE’s guideline of payment in thirds pending completion of CSE and Town of Vail permitting requirements. 3. Notification of awards will be sent after the Council approves the final budget in December. GENERAL INSTRUCTIONS: All applications must be submitted by September 30th by 5:00 P.M. Any application received after that date will not be considered. Please complete all fields in this application. No hard copies are accepted. Email contact tsutter1112@gmail.com What is the name of your organization? Vail Mountaineer Hockey Club (previously known as Vail Junior Hockey Association) What category of funding are you applying for? (See definitions at www.vailgov.com/departments/finance/grant- process) In-kind only Type of Funding Requested In- Kind Services and Facilities Only In-Kind Contribution Requested As the largest single client of Dobson Ice Arena, we are requesting 15 days of ice time at Dobson in order to support our plans for fundraising events in Vail. As we await the decision of public health and government officials on whether our members will be able to have a season, we are trying to get creative in terms of our events, while still hoping for the opportunity to support the local economy, wellness of our members, and our club’s budget through the events that have brought us success in the past. Those events include our annual Sportsmanship Tournament and Avalanche Alumni Weekend (AAW). Combined, these events have provided Vail with an economic boost during otherwise slow periods as well as help our non-profit bring in much-needed funds that allow us to provide youth hockey in the valley. Due to the pandemic, we have not only had to postpone AAW, but the Sportsmanship Tournament is at risk. We are currently working closely with the county and state to do whatever we can to move the tournament forward, but in this unprecedented environment, we have to prepare for the likelihood that these events will not be given the green light. Therefore, we would request 15 days of ice time, not only to hopefully cover the 9 days of our Sportsmanship Tournament and 2 days of Avalanche Alumni Weekend, but also to cover 2 smaller 3v3 tournaments or shoot-out competitions that would require 2 full days of ice, each. November 17, 2020 - Page 291 of 390 Name of person completing the application Trista Sutter Title of person completing the application Fundraising Director Provide name of person or entity to whom the funding check will be cut. Vail Mountaineer Hockey Club Mailing Address Street PO Box 2591 City Edwards State Colorado Zip Code 81632 Telephone number 9703932121 Email address tsutter1112@gmail.com Event/program and/or organization website www.vailmountaineers.com Number of years organization has been in business 45 Organization's Mission Statement The Vail Mountaineer Hockey Club (VMHC) is a non-profit youth hockey organization dedicated to teaching the sport of hockey both recreational and competitive through the principals of fair play, respect and sportsmanship with an emphasis on fun, the development of character and the individual potential of hockey players in a safe and healthy environment. Organization's Tax Status Non-Profit (501C-3) If applicable, please attach current State Department of Revenue Certificate with this application. VMHC - Certificate of Registration.pdf How does your request support item 1C of the Contribution Policy (See above) As a premier international mountain resort with a mission to "grow a vibrant, diverse economy and community and preserve our surrounding natural environment, providing our citizens and guests with exceptional services and an abundance of recreational, cultural and educational opportunities", the Vail Town Council is supported by the Vail Mountaineers Hockey Club (VMHC) in many ways. First, at our core, the VMHC offers recreational opportunities to about 200 local families through youth hockey, while providing The Gift of Hockey scholarship programs for those who are unable to afford the associated costs. Second, the VMHC is dedicated to educating hockey players, parents and families about the life skills of sportsmanship, mutual respect, responsibility, teamwork and friendship. Third, we have provided events that encourage non-locals and locals alike to visit the vibrant Town of Vail and have done so for over 40 years. This includes our Sportsmanship Tournament, Top Shelf Casino Night, Pucks, Pars, and Poker, Avalanche Alumni Weekend, Precision Skills hockey camp, 3v3 tournaments, and even the annual 4th of July Parade in which we have entered award winning floats for years. VMHC players are proud to walk in the parade, hand out candy, and wave our colors to show our Vail Mountaineer pride. Whether our members and guests visit Vail for our tournaments, league games, practices, clinics, camps, or fundraising events, we are vested in supporting the development of healthy youth in the beauty of the mountains that our membership calls home and are grateful to the Town of Vail for providing opportunities for non-profits like us to exist and thrive. BUDGET Using the provided budget template, provide a detailed estimated event/program budget, including anticipated revenues and expenses. November 17, 2020 - Page 292 of 390 Are your books audited? No Please upload event/program/organization budget. VMHCBalanceSheet083120.pdf Who currently funds the event/program? NA. We are not applying for use for one particular event/program. Who currently funds your organization? Members, Sponsors, Local Grants, and Partners. If the event/program is not funded at full request, how will the event change with a lower funding allocation? Although they may pivot, our events will not change. However, our club would certainly be impacted by missing out on the savings we've received in the past, especially with the current state of the world and the postponement/cancellation of our most successful fundraisers. Should the Council decide not to support this event/program at all, will it still occur? Yes Do you intend to host the event or program in Vail beyond 2021? Yes Do you anticipate requesting funding from the CSE for 2021? Yes SPONSORSHIPS & PARTNERSHIPS 1. What is the dollar $ amount of sponsorships and/or partnerships from other sources reflected in the event/program budget? $138,289 1a. What is the dollar $ amount of in-kind services or items provided from sponsors or partners? $267,466 2. Please list your confirmed sponsors or partners. Rink Board Sponsors for Dobson and Eagle Ice Rink: Active Energies Agave/La Cantina A Good Sport Alliance Moving Systems Alpine Bank Alpine Engineering Alpine Lumber Batson's Corner Edwards Excavating Elevated Dental First Bank First Chair Designs Friends Gallegos Garfinkel’s/El Sabor General Store Hensel Phelps High Mountain Homes Impact Graphics Marcin Engineering Pazzo’s Pizza PSI Plumbing R&H Mechanical Rhize Technology Smile Doctors State Farm Insurance November 17, 2020 - Page 293 of 390 Steadman Philippon Two Valley Tires Vail Daily Vail International Hockey Vail Summit Orthopaedics Vail Valley Surgery Center WERKS Auto Wyndham Properties Vail Valley Waste Yeti’s Grind Donors/Sponsors/Partners Active Energies Solar ACE Security Alan McLean Alpine Bank Alpine Builder’s Hardware Ambition Apparel American Lawn Care Antlers Arrigoni Woods Beaver Liquors Berich Masonry Mountain Division Beth Taylor Bob’s Place Burke Harrington Construction Colorado Avalanche Colorado Car Co. Cool Kids Colorado Comerford Insurance Cut Dean Johnson Drunken Goat Engel Voelkers Garfinkel’s Genesis Hospitality Corp Gourmet Cowboy The Greenspeed Project Grey Salt Horizon Roo 3. Please explain the potential for additional sponsorships or partners. Every year, we hope to bring in more sponsorships through value-driven opportunities whether through advertising at local rinks or at our events. No doubt the pandemic has negatively effected our ability to fundraise, but we are hopeful that in this new normal that sponsors and partners will step up and offer their support in order to get kids on the ice and doing what they love. ADDITIONAL INFORMATION Are there any other things you'd like to share with Council and staff that are not included in the application? As with most non-profits currently, we are being hit hard. We've had to postpone our Avalanche Alumni Weekend due to size limitations of events and may also need to postpone our incredibly successful Sportsmanship Tournament. In the hope that things change prior to next year, we would still request your in-kind support of those events, but are also looking for additional in- kind support through smaller tournaments that would help us be able to run our club. These in-kind offerings of ice time at Dobson Ice Arena may not bring in the same money for our club as CSE funding does, but they actually save us more money than we have received through CSE and provide local and out-of-town hockey-loving families with something just as valuable - time on the ice in the gorgeous setting of the Rocky Mountains. We also wanted to note that as we are not applying for just one event/program, it was difficult to break down the dollar amounts of sponsorships and/or partnerships as we don't have a "budget" per se, to run our whole club. I hope that makes sense. If you have any questions, feel free to ask. Thanks! November 17, 2020 - Page 294 of 390 REQUIRED ATTACHMENTS Organization rosters naming all officers, board of directors and respective positions as relevant VMHC 2020 Board of Directors.doc OPTIONAL ATTACHMENTS List any URLs where additional information can be found, including photos, videos or other content relevant to your application. Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding VMHC P&L 8.20.pdf Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding 2019 VMHC In-Kind Contributions.xlsx Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding We encourage questions about the Council application to be sent via email to Carlie Smith - csmith@vailgov.com. Phone calls for further discussion can be scheduled over email as well. --->The "Save Draft" button below allows you to save your application and come back to work on it again. --->The "Save" button is for when your application is complete and ready to submit. ---> Your application has not been formally submitted until you navigate to the Menu page and click "Submit Request". You will receive a confirmation email once your application has been submitted.<--- Number Linked Users tsutter1112@gmail.com Submission Date Submission Date Submission Date 09/23/2020 2021 Annual Contribution: File Attachments If applicable, please attach current State Department of Revenue Certificate with this application. VMHC - Certificate of Registration.pdf Please upload event/program/organization budget. VMHCBalanceSheet083120.pdf Organization rosters naming all officers, board of directors and respective positions as relevant VMHC 2020 Board of Directors.doc Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding VMHC P&L 8.20.pdf Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding November 17, 2020 - Page 295 of 390 2021 Annual Contribution: Ski & Snowboard Club Vail Sharon Schmidt Town of Vail 2021 Annual Council Contribution Request CONTRIBUTION POLICY All contribution requests received by the Town of Vail will be processed in the following manner: A. All requests must be submitted electronically. Incomplete applications and supplemental information will not be accepted. THE TOWN COUNCIL WILL ONLY BE GIVEN YOUR COMPLETED APPLICATION FORMS. NO SUPPLEMENTAL INFORMATION WILL BE GIVEN TO THE TOWN COUNCIL. B. All applications for annual funding shall be completed and submitted by September 30th by 5:00 P.M. C. The Town Council will evaluate the various proposals based on their direct benefit to the entire community of Vail, fulfillment of the Town’s mission, and how this contribution will affect our resort community’s future health. The Town Council’s mission statement reads: In order to be the premier international mountain resort community, we’re committed to growing a vibrant, diverse economy and community, providing our citizens and guests with exceptional services and an abundance of recreational, cultural and educational opportunities. DISCLOSURE TO ALL APPLICANTS: 1. No money will be disbursed until March 1st, 2021. 2. Because of uncertainty of revenue estimates, please note the following possibilities: a) Contribution funding may be reduced based on 2021 revenues. b) The Town of Vail may choose to disburse funding in quarterly installments throughout 2021. Special event funding will follow the CSE’s guideline of payment in thirds pending completion of CSE and Town of Vail permitting requirements. 3. Notification of awards will be sent after the Council approves the final budget in December. GENERAL INSTRUCTIONS: All applications must be submitted by September 30th by 5:00 P.M. Any application received after that date will not be considered. Please complete all fields in this application. No hard copies are accepted. Email contact sschmidt@skiclubvail.org What is the name of your organization? Ski & Snowboard Club Vail What category of funding are you applying for? (See definitions at www.vailgov.com/departments/finance/grant- process) In-kind only Type of Funding Requested In- Kind Services and Facilities Only In-Kind Contribution Requested Dobson Arena (4 days) Name of person completing the application Sharon Schmidt Title of person completing the application Director of Advancement Provide name of person or entity to whom the funding check will be cut. Ski & Snowboard Club Vail Mailing Address Street 598 Vail Valley Drive City Vail November 17, 2020 - Page 296 of 390 State Colorado Zip Code 81657 Telephone number 9786218738 Email address sschmidt@skiclubvail.org Event/program and/or organization website www.vailskiswap.com and www.skiclubvail.org Number of years organization has been in business 58 Organization's Mission Statement To inspire character growth and excellence in snowsports Organization's Tax Status Non-Profit (501C-3) If applicable, please attach current State Department of Revenue Certificate with this application. Ski and Snowboard Club Vail Tax Exempt use.pdf How does your request support item 1C of the Contribution Policy (See above) Ski & Snowboard Club Vail is a premier snowsports club which continues to grow within the community and is known for hosting world class events on Vail Mountain as well as hosting well run off-snow events, bringing new residents and guests to Vail every year. SSCV provides training and competition as well as recreational opportunities for youth in Vail and provides some of the best training facilities in the world. The proceeds generated from the Vail Ski Swap which is the event made possible through this support request are instrumental in helping SSCV to achieve its strategic intent/vision statement noted below. SSCV Strategic Intent/Vision Statement: Our objective is to provide the level of quality commensurate to the needs and goals of all our athletes, so they can become the best they can be. We aspire that more of our athletes will become the best in the world than any other club. SSCV is a Vail Valley centric program. BUDGET Using the provided budget template, provide a detailed estimated event/program budget, including anticipated revenues and expenses. Are your books audited? Yes Please upload event/program/organization budget. SWAP Actuals 2019 Budget 2020 submitted TOV 9-7-20.pdf Who currently funds the event/program? Sales at the event. Who currently funds your organization? SSCV is currently funded by athletic program fees, net proceeds of events, sponsors and private donations from members and friends. If the event/program is not funded at full request, how will the event change with a lower funding allocation? We could have the event, but that would reduce the number of days we would host the event and in turn reduce the gross sales and overall net proceeds generated by the event. Should the Council decide not to support this event/program at all, will it still occur? Yes Do you intend to host the event or program in Vail beyond 2021? Yes November 17, 2020 - Page 297 of 390 Do you anticipate requesting funding from the CSE for 2021? Yes SPONSORSHIPS & PARTNERSHIPS 1. What is the dollar $ amount of sponsorships and/or partnerships from other sources reflected in the event/program budget? $2,500 1a. What is the dollar $ amount of in-kind services or items provided from sponsors or partners? $0 2. Please list your confirmed sponsors or partners. Alpine Bank 3. Please explain the potential for additional sponsorships or partners. We are looking at other ways to incorporate sponsorship for this event and some in-kind ad space. ADDITIONAL INFORMATION Are there any other things you'd like to share with Council and staff that are not included in the application? This event has been going on for 50 years and we hope to continue having it for years to come. The event contributes much needed funds to help support 600+ youth in our community in accordance with the mission and vision of the Club. This is an annual fundraiser that the community enjoys and it draws many people into Vail. Individuals have commented that it is the kick-off to the winter season. REQUIRED ATTACHMENTS Organization rosters naming all officers, board of directors and respective positions as relevant Ski Swap- SSCV Board question 9-3-20.pdf OPTIONAL ATTACHMENTS List any URLs where additional information can be found, including photos, videos or other content relevant to your application. www.vailskiswap.com and www.skiclubvail.org Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding Advancement 120812 SWAP Buy and Sell AD from JH DB 6-17-19.pdf Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding One swap shopping_ Vail Ski Swap rings in its 50th anniversary this weekend _ VailDaily.com.pdf Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding We encourage questions about the Council application to be sent via email to Carlie Smith - csmith@vailgov.com. Phone calls for further discussion can be scheduled over email as well. --->The "Save Draft" button below allows you to save your application and come back to work on it again. --->The "Save" button is for when your application is complete and ready to submit. ---> Your application has not been formally submitted until you navigate to the Menu page and click "Submit Request". You will receive a confirmation email once your application has been submitted.<--- Number November 17, 2020 - Page 298 of 390 2021 Annual Contribution: The Skating Club of Vail Carol Ewers Town of Vail 2021 Annual Council Contribution Request CONTRIBUTION POLICY All contribution requests received by the Town of Vail will be processed in the following manner: A. All requests must be submitted electronically. Incomplete applications and supplemental information will not be accepted. THE TOWN COUNCIL WILL ONLY BE GIVEN YOUR COMPLETED APPLICATION FORMS. NO SUPPLEMENTAL INFORMATION WILL BE GIVEN TO THE TOWN COUNCIL. B. All applications for annual funding shall be completed and submitted by September 30th by 5:00 P.M. C. The Town Council will evaluate the various proposals based on their direct benefit to the entire community of Vail, fulfillment of the Town’s mission, and how this contribution will affect our resort community’s future health. The Town Council’s mission statement reads: In order to be the premier international mountain resort community, we’re committed to growing a vibrant, diverse economy and community, providing our citizens and guests with exceptional services and an abundance of recreational, cultural and educational opportunities. DISCLOSURE TO ALL APPLICANTS: 1. No money will be disbursed until March 1st, 2021. 2. Because of uncertainty of revenue estimates, please note the following possibilities: a) Contribution funding may be reduced based on 2021 revenues. b) The Town of Vail may choose to disburse funding in quarterly installments throughout 2021. Special event funding will follow the CSE’s guideline of payment in thirds pending completion of CSE and Town of Vail permitting requirements. 3. Notification of awards will be sent after the Council approves the final budget in December. GENERAL INSTRUCTIONS: All applications must be submitted by September 30th by 5:00 P.M. Any application received after that date will not be considered. Please complete all fields in this application. No hard copies are accepted. Email contact scvclubinfo@gmail.com What is the name of your organization? The Skating Club of Vail What category of funding are you applying for? (See definitions at www.vailgov.com/departments/finance/grant- process) In-kind only Type of Funding Requested Cash and In-kind Amount of Cash Contribution Requested $2,500 In-Kind Contribution Requested 10 days of Ice Time @ Dobson Ice Arena Name of person completing the application Carol Ewers Title of person completing the application Treasurer, Skating Club of Vail Provide name of person or entity to whom the funding check will be cut. The Skating Club of Vail Mailing Address Street P.O.Box 416 November 17, 2020 - Page 299 of 390 City Vail State Colorado Zip Code 81657 Telephone number 6303796867 Email address scvclubinfo@gmail.com Event/program and/or organization website www.skateclubvail.com Number of years organization has been in business 41 Organization's Mission Statement The Skating Club of Vail is a volunteer organization whose mission is to create, maintain and enhance a healthy and positive environment in which our members can develop physically and emotionally while building character and the pursuit of personal excellence through the sport of figure skating at all ages. Organization's Tax Status Non-Profit (501C-3) If applicable, please attach current State Department of Revenue Certificate with this application. How does your request support item 1C of the Contribution Policy (See above) The Vail Invitational Competition in July and the annual Ice Show in the winter have been part of the community for over 40 years. They continue to engage locals and draw guests, competitors, performers, and their friends and family from around the world. BUDGET Using the provided budget template, provide a detailed estimated event/program budget, including anticipated revenues and expenses. Are your books audited? Yes Describe how you will use the funds requested? The Skating Club of Vail provides goody bags to all participants at the Vail Invitational competition. These bags have been filled with donated and purchased items such as skate towels, granola bars, water bottles, Lionshead, and Vail food coupons. If granted these funds, the Club would apply them towards the goody bag and the inside items that are useful for the recipient and are in line with the Town of Vail's environmental initiative and policies and supportive of our entire community's desire to protect our future. An example of such items would be a reusable bag, water bottle, and straws. We would also include any literature provided by the town that would educate our visiting skater about the town's sustainability and recycling programs. The town's support for this facet of our programs would be greatly appreciated. Please upload event/program/organization budget. VI 2019 Spreadsheet.pdf Who currently funds the event/program? Membership, entry fees, ticket revenue, community sponsorships, and nominal community fund raising. Who currently funds your organization? Membership, entry fees, ticket revenue, and community fund raising What percentage % of the total event budget is being requested to fund? 35 November 17, 2020 - Page 300 of 390 If the event/program is not funded at full request, how will the event change with a lower funding allocation? Without this in-kind contribution to our club, we would never be able to provide these competitive and performance-based opportunities for our local skaters. The Ice show and the Vail Invitational not only benefits our skaters but also many guests and visiting competitors. With a lower funding allocation, we would not be able to host the competition and the ice show as the cost for skaters would make it financially unattainable. The town's contribution helps alleviate the high cost of ice time. Should the Council decide not to support this event/program at all, will it still occur? No Do you intend to host the event or program in Vail beyond 2021? Yes Do you anticipate requesting funding from the CSE for 2021? Yes SPONSORSHIPS & PARTNERSHIPS 1. What is the dollar $ amount of sponsorships and/or partnerships from other sources reflected in the event/program budget? $1,900 1a. What is the dollar $ amount of in-kind services or items provided from sponsors or partners? 2. Please list your confirmed sponsors or partners. Sponsors vary from year to year. They generally come for local businesses that offer sponsorships for $25 - $500 3. Please explain the potential for additional sponsorships or partners. As a club we endeavor to seek out as many sponsors as possible, however, we can not guarantee any particular contributions. Often these sponsorships come in the form of donations from skater's friends and family. The amount listed about is the 2019 event. ADDITIONAL INFORMATION Are there any other things you'd like to share with Council and staff that are not included in the application? We are extremely grateful for the Town of Vail's continued support of The Skating Club of Vail. We are constantly striving to grow our membership and provide opportunities for young athletes to explore the world of figure skating. Due to the size of our club, the assistance from the Town of Vail is of utmost importance. We would not be able to operate and. provide the events that are integral to our skater's experiences here in the Vail Valley. REQUIRED ATTACHMENTS Organization rosters naming all officers, board of directors and respective positions as relevant 2019 Board members.pdf OPTIONAL ATTACHMENTS List any URLs where additional information can be found, including photos, videos or other content relevant to your application. Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding We encourage questions about the Council application to be sent via email to Carlie Smith - csmith@vailgov.com. Phone calls for further discussion can be scheduled over email as well. --->The "Save Draft" button below allows you to save your application and November 17, 2020 - Page 301 of 390 2021 Annual Contribution: Small Champions, Inc. John Weiss Town of Vail 2021 Annual Council Contribution Request CONTRIBUTION POLICY All contribution requests received by the Town of Vail will be processed in the following manner: A. All requests must be submitted electronically. Incomplete applications and supplemental information will not be accepted. THE TOWN COUNCIL WILL ONLY BE GIVEN YOUR COMPLETED APPLICATION FORMS. NO SUPPLEMENTAL INFORMATION WILL BE GIVEN TO THE TOWN COUNCIL. B. All applications for annual funding shall be completed and submitted by September 30th by 5:00 P.M. C. The Town Council will evaluate the various proposals based on their direct benefit to the entire community of Vail, fulfillment of the Town’s mission, and how this contribution will affect our resort community’s future health. The Town Council’s mission statement reads: In order to be the premier international mountain resort community, we’re committed to growing a vibrant, diverse economy and community, providing our citizens and guests with exceptional services and an abundance of recreational, cultural and educational opportunities. DISCLOSURE TO ALL APPLICANTS: 1. No money will be disbursed until March 1st, 2021. 2. Because of uncertainty of revenue estimates, please note the following possibilities: a) Contribution funding may be reduced based on 2021 revenues. b) The Town of Vail may choose to disburse funding in quarterly installments throughout 2021. Special event funding will follow the CSE’s guideline of payment in thirds pending completion of CSE and Town of Vail permitting requirements. 3. Notification of awards will be sent after the Council approves the final budget in December. GENERAL INSTRUCTIONS: All applications must be submitted by September 30th by 5:00 P.M. Any application received after that date will not be considered. Please complete all fields in this application. No hard copies are accepted. Email contact smallchampions@gmail.com What is the name of your organization? Small Champions, Inc. What category of funding are you applying for? (See definitions at www.vailgov.com/departments/finance/grant- process) In-kind only Type of Funding Requested In- Kind Services and Facilities Only In-Kind Contribution Requested 60 parking passes, LH parking structure to be used by SC parents, SC coaches, SC volunteers. Use of Lionshead Welcome Center for parent morning drop-off and afternoon pick-up on our Small Champions ski days, 8 off-peak Sundays, Dec.- Mar. 2020 Name of person completing the application John Weiss Title of person completing the application Executive Director Provide name of person or entity to whom the funding check will be cut. Small Champions Mailing Address Street PO Box 4691 November 17, 2020 - Page 302 of 390 City Vail State Colorado Zip Code 81658 Telephone number 970-390-0004 Email address smallchampions@gmail.com Event/program and/or organization website www.smallchampions.org Number of years organization has been in business 24 Organization's Mission Statement Small Champions is a non-profit organization committed to enhancing and improving quality of life by providing sports and recreational opportunities for eligible youth with multiple disabilities who are residents of Eagle County, Colorado. Individuals receive needs based instruction to support their developmental progress. We collaborate with and educate community organizations, and generate sustainable funding and services. Organization's Tax Status Non-Profit (501C-3) If applicable, please attach current State Department of Revenue Certificate with this application. 501 c 3 IRS 2014 and 1998.pdf How does your request support item 1C of the Contribution Policy (See above) Small Champions provides a significant positive impact on the community by providing an opportunity for children of Eagle County that are challenged with physical, cognitive, and multiple disabilities to be part of a group from the same community that meets often to enjoy sports, grow, learn, and have fun. It is very important for our Small Champions to have a peer group, and for their families to forge friendships enabling them to help each other. The program is an enormous benefit to the families of the children (many of whom volunteer and participate in the program). There is no other outlet in Eagle County where they are able to interact with other families and support the physical development of their child. Small Champions also recruits volunteers from the community that are available to offer assistance and their friendship while experiencing a sport with participants. The final outcome is a sense of accomplishment and belonging for each participant that begins with learning a sport. No other program exists in the Eagle Valley to provide these services for these children. BUDGET Using the provided budget template, provide a detailed estimated event/program budget, including anticipated revenues and expenses. Are your books audited? Yes Please upload event/program/organization budget. Copy of 2021 Budget.pdf Who currently funds the event/program? Vail Resorts Epic Promise, Town of Vail, Town of Avon, Eagle County, United Way of Eagle River Valley, Roubos Family Foundation, Galvin Family Foundation, Kent and Vicki Logan, Slifer Smith & Frampton Foundation, Vail Valley Cares, Vail Valley Surgery Center, Alpine Bank, FirstBank, as well as many other individuals, foundations, businesses, and organizations. Who currently funds your organization? All of our funds are raised through fundraising activities and grant writing. The above list is where we recieve our funding. November 17, 2020 - Page 303 of 390 If the event/program is not funded at full request, how will the event change with a lower funding allocation? The In-Kind parking passes are essential for our families and coaches of our disabled/special needs kids in order for them to be present to provide support for their children during our Small Champions ski days. An easily accessible (for those with disabilities) drop-off and pick-up venue such as the Lionshead Welcome Center is essential for our Small Champions in the mornings and afternoons of our ski days. Should the Council decide not to support this event/program at all, will it still occur? Yes Do you intend to host the event or program in Vail beyond 2021? Yes Do you anticipate requesting funding from the CSE for 2021? Yes SPONSORSHIPS & PARTNERSHIPS 1. What is the dollar $ amount of sponsorships and/or partnerships from other sources reflected in the event/program budget? $189,500 1a. What is the dollar $ amount of in-kind services or items provided from sponsors or partners? $75,000 2. Please list your confirmed sponsors or partners. Vail Resorts/Epic Promise, Vail/Beaver Creek Snowsports School, Vail Recreation District, Alpine Bank, FirstBank, United Way of Eagle River Valley, Vail Valley Cares, Vail Valley Surgery Center, Town of Vail, Town of Avon, Eagle County Schools, Slifer Smith & Frampton Foundation, Roubos Family Foundation, Galvin Family Foundation, Kent and Vicki Logan. 3. Please explain the potential for additional sponsorships or partners. We are actively seeking sponsorship and partner opportunities with many local businesses, organizations, and individuals for all of our year-round Small Champions activities. ADDITIONAL INFORMATION Are there any other things you'd like to share with Council and staff that are not included in the application? We currently provide services to over 65 Eagle County children, teens and young adults and their families. Many family members of our kids live and/or work in Vail. Small Champions is the only organization in our community that provides these year-round services to this under served segment of our community. We appreciate your consideration and your support of Small Champions over the past years. Thank you REQUIRED ATTACHMENTS Organization rosters naming all officers, board of directors and respective positions as relevant 2020 SC BOD List .pdf OPTIONAL ATTACHMENTS List any URLs where additional information can be found, including photos, videos or other content relevant to your application. https://www.smallchampions.org Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding DSC_0227.jpg Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding Dawa Video2.mov Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding Small Champions Testimonials.docx We encourage questions about the Council application to be sent via email to Carlie Smith - csmith@vailgov.com. Phone calls for further discussion can be scheduled over email as well. November 17, 2020 - Page 304 of 390 --->The "Save Draft" button below allows you to save your application and come back to work on it again. --->The "Save" button is for when your application is complete and ready to submit. ---> Your application has not been formally submitted until you navigate to the Menu page and click "Submit Request". You will receive a confirmation email once your application has been submitted.<--- Number Linked Users smallchampions@gmail.com Submission Date Submission Date Submission Date 09/09/2020 2021 Annual Contribution: File Attachments If applicable, please attach current State Department of Revenue Certificate with this application. 501 c 3 IRS 2014 and 1998.pdf Please upload event/program/organization budget. Copy of 2021 Budget.pdf Organization rosters naming all officers, board of directors and respective positions as relevant 2020 SC BOD List .pdf Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding DSC_0227.jpg Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding Dawa Video2.mov Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding Small Champions Testimonials.docx November 17, 2020 - Page 305 of 390 November 17, 2020 - Page 306 of 390 SMALL CHAMPIONS, INC PO BOX 4691 VAIL, CO 81658-4691 TESTAMONIALS 1).Sandy Schroeder mother of Small Champion Henry Schroeder Well, if the article in SneakPeak wasn't enough.... here is another story. Jim and I had tried to teach Henry who is challenged with Down syndrome how to ski when we lived in Maine. Not only are neither of us great skiers, but we also lacked the instructional skills necessary to teach him well. When we decided to move to Colorado, and the Vail Valley, which we picked specifically because of the Small Champions network (in addition to the desire to live in the mountains, skiing was bound to be a focus. For these past two years, we have seen Henry make amazing progress. The thing is, it is not only as a skier, but also as a kid. He learns how to interact with people, wait his turn, persevere, and love skiing. Without the individual attention that Henry receives from a skilled instructor, he would not be able to enjoy skiing like he does. We are proud of his skill acquisition and even more proud of his social development. Simply not possible without Small Champions. Oh, and then there is the horseback riding... Just as a quip: The day before we took him to meet Kathy, we went to a stable where Henry could ride a pony. He wanted NOTHING to do with that! He did not even want to stand near the pony! Then we went for our first horseback riding lesson. Kathy introduced Henry to Sox and I simply stated, "he might not want to get on". Kathy climbed up on Sox, into the saddle, we brought the step stool over and she said, "Get on up here with me". He did. He climbed right up! As soon as they started moving together in the saddle, Henry shouted "Yee Haw!" And that was that. Now, we can't get Henry off of Sox... he loves Kathy, Sox, the entire thing. Again, no Small Champions? No chance. Thanks, Small Champions. Sandy 2). Jennifer Hefferan mother of Small Champion Ritchie Hefferan In the past Richie has done a couple of sessions of group swim lessons, frustrating for all. He was so overwhelmed with the other kids he didn't even get in the water! This year he has had 2 private swim lessons, so far, at the GRC, amazing the difference. He is in the water, enjoying learning to swim. I have no doubt my small champion will be a swimmer! This is such an essential life safety skill, thank you very much for the opportunity! Richie has also been to 1 horseback riding lesson. I believe this program is a real confidence builder. His nervousness around the horse was gone before the end of the lesson. They walked and trotted and even rode backwards! He was so proud! Can’t wait for the next lesson. Thank you! Can’t say enough about your summer camp! Richie has a blast. Only camp he has been to where there were no tears or tantrums getting out the door in the morning. He has fun with the other campers! Wish camp was a couple of days a week all summer. You guys do an awesome job! Thanks again for all you do! Jennifer and Rich Hefferan November 17, 2020 - Page 307 of 390 3). Kathy Mikolasy – Instructor Hippotherapy (Horse Therapy) John, I have so many wonderful stories to tell, not sure where to begin. At the Ranch, we call these experiences "Miracles on a Horse!" I will start with a very recent one. Caden Roebke. Caden and I had never met until last Wednesday. He had never come out to ride with Small Champions because he really didn't want to. He had a bit of a fear of horses and he just "didn't want to". I had met his Mom, Sally, at the Small Champions Benefit Golf Tournament in May and encouraged her to come out and visit us at the Ranch. She called and we made an appointment and agreed to just see how it went and if Caden wasn't interested, we wouldn't force the issue. But I, of course, knew better. So often this is how it starts. Caden came out and had the time of his life. I introduced Caden to Sox and a big smile appeared and from there it just got better and better. By the time we were finished riding, Caden sat in a chair and seemed exhausted. He was very quiet, but about every 3 or 4 minutes he would shake his head, smile, and say "I just had the most fun ever!" His grin went from ear to ear, he couldn't wait to make his next appointment and he left feeling like he had just accomplished one of the most fun "things" he had ever done!!!!! The feeling of accomplishment and the pride that he left the Ranch with cannot be measured. It can be a life changing experience that fills these kid with self-confidence and pride that they may not get in other areas of their lives. Caden is visually impaired with no sight in his right eye and 20/200 vision in his left eye when wearing his glasses. He may not excel in some areas of his life because of this disability, but when he left the barn he was "6 feet tall with a feeling of accomplishment and pride." I have had comments from parents like "Small Champions has given him something great to talk about so his speech has improved and my husband and I feel that Small Champions has helped us to begin to dream for our son again." Another quote is "My son has benefited immensely from therapeutic horseback riding with Kathy Mikolasy. It has helped his balance and speech improve. He loves to learn about life on a ranch and helps groom and feed the horses. His lessons with Kathy have also taught him about appropriate behaviors with animals in general." Here's another - "When I told my son about horseback riding, he got upset and crying and said he was scared, so I was sure our first day was not going to go well, but that was not true. Our first day he connected with Kathy, his instructor, and the horses like he had been around them his whole life. To this day it gives him a sense of confidence like I have never seen." And another one - Jeffrey now enjoys horseback riding and is no longer afraid of being around large animals like horses - instead they calm and center him. He is learning how horses behave and how to communicate to them with the reins and verbal commands. It is encouraging his ability to communicate, listen and balance." And one last one - "When I explain to others the value of Small Champions summer program, I get a lump in my throat. Horse therapy is one of the greatest ways to work with our son. It is where everything is integrated - physical therapy for sensory integration, focus and attention, the relationship between social cues and social response with the horses and the cultivation of a very relationsip with his Small Champions instructor. We see all the work that he does come together there. Some days when he arrives "stuck" in a bad mood in that Asperger's way, you can see how Kathy and the horses help him to find that "good" place again. Connor carries these lessons with him and learns to use them when he feels frustrated or angry. When we see Connor ride, we are amazed at how far he has come and it gives us hope that one day he'll live and work in an independent life and that he'll be happy. Quotes from the families of these Small Champions is a true testament to how important this Program is to our Community. I could go on and on, but I think the quotes above will give you just a little insight as to how the families here in the Vail Valley feels about what Small Champions has done for them. Small Champions changes lives and I see it on a daily basis. I feel very blessed to be able to be a part of the Small Champions Family, as do my horses! Kathy Mikolasy November 17, 2020 - Page 308 of 390 4). Rosie and Craig Bruntz, parents of Small Champion Kayla Bruntz We would like to send a big thank you to the board of Small Champions and all of the generous volunteers and donors to the program for the support that our daughter, Kayla, has received. Kayla is now eighteen years old and she has developmental delays as well as cerebral palsy that affects her entire right side. She started with tennis lessons through Small Champions a few years ago and this year made the Vail Mountain School Tennis team! She played in her first tournament in March (and almost won the match). She so loves the practices, the uniform and being part of a team. Through Small Champions she was able to get the basics of tennis and learn ways to adapt her serve so she can do a one handed serve that is legal for tournament play and enabled her to participate in a high school sport as a player. The experience has far exceeded her (and our) expectations. The snowboarding program through Small Champions has been terrific and Kayla is now navigating around the mountain and standing up unassisted. Though she needs one on one support, she is able to talk at school and with friends about her weekend snowboarding on the mountain and participate in snow sports that are integral in the lives of our entire family. I want to give a big shout out to Small Champions for giving her the individualized support that she needed to be able to gain the skills to join a high school sports program and participate in tournament play with the rest of the team. It was an incredible experience for her and for us as she closes out her high school career. Thank-you Rosie, Craig and Kayla Bruntz 5). Our son, Tim, has Down syndrome and has participated in Small Champions since its inception. Because of the Small Champions one on one lessons with AMAZING individuals as coaches, Tim can now spend the day skiing double black diamonds in Vail's Back Bowls or out of bounds with a guide in Lech, Austria. He can ride a horse for hours on end. He can play an ok game of golf with a goal to get better. More importantly than the athletic skills, the time with these coaches has allowed him to become independent and self-confident. Finally, parents of Small Champions seldom have a "break" in their daily lives. Small Champions provides that, too, even if only for a few hours. Please feel free to contact me with comments or questions. Sincerely, Rick Sackbauer November 17, 2020 - Page 309 of 390 Users: smallchampions@gmail.com Email: smallchampions@gmail.com November 17, 2020 - Page 310 of 390 2021 Annual Contribution: Special Olympics - Vail Valley Dream Team/ski and snowboard team Kathy Mikolasy Town of Vail 2021 Annual Council Contribution Request CONTRIBUTION POLICY All contribution requests received by the Town of Vail will be processed in the following manner: A. All requests must be submitted electronically. Incomplete applications and supplemental information will not be accepted. THE TOWN COUNCIL WILL ONLY BE GIVEN YOUR COMPLETED APPLICATION FORMS. NO SUPPLEMENTAL INFORMATION WILL BE GIVEN TO THE TOWN COUNCIL. B. All applications for annual funding shall be completed and submitted by September 30th by 5:00 P.M. C. The Town Council will evaluate the various proposals based on their direct benefit to the entire community of Vail, fulfillment of the Town’s mission, and how this contribution will affect our resort community’s future health. The Town Council’s mission statement reads: In order to be the premier international mountain resort community, we’re committed to growing a vibrant, diverse economy and community, providing our citizens and guests with exceptional services and an abundance of recreational, cultural and educational opportunities. DISCLOSURE TO ALL APPLICANTS: 1. No money will be disbursed until March 1st, 2021. 2. Because of uncertainty of revenue estimates, please note the following possibilities: a) Contribution funding may be reduced based on 2021 revenues. b) The Town of Vail may choose to disburse funding in quarterly installments throughout 2021. Special event funding will follow the CSE’s guideline of payment in thirds pending completion of CSE and Town of Vail permitting requirements. 3. Notification of awards will be sent after the Council approves the final budget in December. GENERAL INSTRUCTIONS: All applications must be submitted by September 30th by 5:00 P.M. Any application received after that date will not be considered. Please complete all fields in this application. No hard copies are accepted. Email contact chilihorse@hotmail.com What is the name of your organization? Special Olympics - Vail Valley Dream Team/ski and snowboard team What category of funding are you applying for? (See definitions at www.vailgov.com/departments/finance/grant- process) In-kind only Type of Funding Requested In- Kind Services and Facilities Only In-Kind Contribution Requested 50 parking structure passes to be used by Volunteers on each Sunday of our training starting January 3, 2021 and going through the end of the ski season. Name of person completing the application Kathy Mikolasy Title of person completing the application Volunteer Coordinator and Head Coach of the Special Olympics ski/snowboard team Provide name of person or entity to whom the funding check will be cut. N/A - we are only requesting in-kind donation Mailing Address Street PO Box 3724 November 17, 2020 - Page 311 of 390 City Eagle State Colorado Zip Code 81631 Telephone number 970-390-3816 Email address chilihorse@hotmail.com Event/program and/or organization website N/A Number of years organization has been in business 51 Organization's Mission Statement The mission of Special Olympics Colorado (SOCO) is to provide year round sports training and athletic competitions in a variety of Olympic type sports for children and adults with developmental disabilities, six years of age and older, giving them continuing opportunities to develop physical fitness, demonstrate courage, experience joy and participate in a sharing of gifts, skills and friendship with their families, other Special Olympics Athletes and the Community. Organization's Tax Status Non-Profit (501C-3) If applicable, please attach current State Department of Revenue Certificate with this application. Epic Promise Program.doc How does your request support item 1C of the Contribution Policy (See above) In addition to Special Olympics Mission Statement, Special Olympics promotes community awareness and interaction with the Eagle County Special Needs population, which we see again and again as a win-win situation for everyone involved. We try to provide opportunities for our Athletes to be able to participate in the sports and recreational activities that the Vail Valley has to offer. We support item 1C.1C states that in order to be the premier international mountain resort community, the Town of Vail is committed to growing a vibrant, diverse economy and community. Special Olympics is part of that "diverse community". BUDGET Using the provided budget template, provide a detailed estimated event/program budget, including anticipated revenues and expenses. Are your books audited? Yes Please upload event/program/organization budget. Epic Promise Program.doc Who currently funds the event/program? We receive funding from the State of Colorado Special Olympics and also from our Regional Office in Glenwood Springs. We occasionally get private donations which we send to Glenwood Springs so that these funds can be distributed as needed. Otherwise our Volunteers not only volunteer their time but will contribute funds if we need money for additional things if the funds are not available through our Region or through the State SOCO. Vail Resorts, through the Epic Promise Program donates to us our lift tickets and the use of the race course on Vail Mountain to practice for our Regional and State Competitions. Who currently funds your organization? See explanation above. If the event/program is not funded at full request, how will the event change with a lower funding allocation? If we do not receive in-kind donations of parking passes our Volunteers would have to pay for parking on the Sundays of our training sessions. This would not stop us from having our ski team, however, it would financially impact our Volunteers and we would possibly lose some of our faithful and loyal Volunteers, some of whom have volunteered with us for over 20 years. November 17, 2020 - Page 312 of 390 Should the Council decide not to support this event/program at all, will it still occur? Yes Do you intend to host the event or program in Vail beyond 2021? Yes Do you anticipate requesting funding from the CSE for 2021? Yes SPONSORSHIPS & PARTNERSHIPS 1. What is the dollar $ amount of sponsorships and/or partnerships from other sources reflected in the event/program budget? $0 1a. What is the dollar $ amount of in-kind services or items provided from sponsors or partners? $19,060 2. Please list your confirmed sponsors or partners. Our confirmed sponsors/partners are the Town of Vail for parking passes (in the past) and also Vail Resorts Epic Promise Program (in the past) which donates in-kind donations in the way of 70 lift tickets, 250 beverage tickets, 10 Gondola One Foot Passes and 20 Tubing/Coaster Ride tickets. The number in 1a above is for these items listed which includes both the Town of Vail and Vail Resorts Epic Promise Program. 3. Please explain the potential for additional sponsorships or partners. If we are awarded the parking passes from the Town of Vail and the in-kind donations from Vail Resorts through the Epic Promise Program we do not need additional sponsors or partners at this time. ADDITIONAL INFORMATION Are there any other things you'd like to share with Council and staff that are not included in the application? We appreciate the support from the Town of Vail. The Town of Vail has supported our Special Olympics Ski Team by donating parking passes for our training days for many many years. I have been involved with our Ski Team since 1996 and throughout that time we have been blessed to have the Town of Vail support us. Without this support I am not sure we would have been able to attract the wonderful volunteers that we have had throughout the years and continue to attract. Thank you for all you have done to make this possible for our Special Needs Athletes who have thrived in our Community due to being able to gain confidence and have the opportunity to enjoy what the Vail Valley has to offer all of us who live here! REQUIRED ATTACHMENTS Organization rosters naming all officers, board of directors and respective positions as relevant Special Olympic Board Members.doc OPTIONAL ATTACHMENTS List any URLs where additional information can be found, including photos, videos or other content relevant to your application. You may visit the website www.specialolympicsco.org to view more information regarding Special Olympics of Colorado (SOCO). We are part of this state organization and are the Western Region out of Glenwood Springs. Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding We encourage questions about the Council application to be sent via email to Carlie Smith - csmith@vailgov.com. Phone calls for further discussion can be scheduled over email as well. --->The "Save Draft" button below allows you to save your application and November 17, 2020 - Page 313 of 390 come back to work on it again. --->The "Save" button is for when your application is complete and ready to submit. ---> Your application has not been formally submitted until you navigate to the Menu page and click "Submit Request". You will receive a confirmation email once your application has been submitted.<--- Number Linked Users chilihorse@hotmail.com Submission Date Submission Date Submission Date 09/12/2020 2021 Annual Contribution: File Attachments If applicable, please attach current State Department of Revenue Certificate with this application. Epic Promise Program.doc Please upload event/program/organization budget. Epic Promise Program.doc Organization rosters naming all officers, board of directors and respective positions as relevant Special Olympic Board Members.doc November 17, 2020 - Page 314 of 390 2021 Annual Contribution: Foresight Ski Guides Christine Holmberg Town of Vail 2021 Annual Council Contribution Request CONTRIBUTION POLICY All contribution requests received by the Town of Vail will be processed in the following manner: A. All requests must be submitted electronically. Incomplete applications and supplemental information will not be accepted. THE TOWN COUNCIL WILL ONLY BE GIVEN YOUR COMPLETED APPLICATION FORMS. NO SUPPLEMENTAL INFORMATION WILL BE GIVEN TO THE TOWN COUNCIL. B. All applications for annual funding shall be completed and submitted by September 30th by 5:00 P.M. C. The Town Council will evaluate the various proposals based on their direct benefit to the entire community of Vail, fulfillment of the Town’s mission, and how this contribution will affect our resort community’s future health. The Town Council’s mission statement reads: In order to be the premier international mountain resort community, we’re committed to growing a vibrant, diverse economy and community, providing our citizens and guests with exceptional services and an abundance of recreational, cultural and educational opportunities. DISCLOSURE TO ALL APPLICANTS: 1. No money will be disbursed until March 1st, 2021. 2. Because of uncertainty of revenue estimates, please note the following possibilities: a) Contribution funding may be reduced based on 2021 revenues. b) The Town of Vail may choose to disburse funding in quarterly installments throughout 2021. Special event funding will follow the CSE’s guideline of payment in thirds pending completion of CSE and Town of Vail permitting requirements. 3. Notification of awards will be sent after the Council approves the final budget in December. GENERAL INSTRUCTIONS: All applications must be submitted by September 30th by 5:00 P.M. Any application received after that date will not be considered. Please complete all fields in this application. No hard copies are accepted. Email contact christine@foresightskiguides.org What is the name of your organization? Foresight Ski Guides What category of funding are you applying for? (See definitions at www.vailgov.com/departments/finance/grant- process) In-kind only Type of Funding Requested In- Kind Services and Facilities Only In-Kind Contribution Requested In-Kind contribution of (2) Blue level parking passes and (1) Pink level parking pass good for use during the 2020-2021 ski season Name of person completing the application Christine Holmberg Title of person completing the application Executive Director Provide name of person or entity to whom the funding check will be cut. Foresight is not requesting cash funding. Mailing Address Street PO Box 882 City Vail November 17, 2020 - Page 315 of 390 State Colorado Zip Code 81658 Telephone number 303-506-3859 Email address christine@foresightskiguides.org Event/program and/or organization website foresightskiguides.org Number of years organization has been in business 19 Organization's Mission Statement The mission of Foresight Ski Guides is "to promote fitness, athletic skills, personal achievement, self-confidence and self-esteem for individuals who are blind or visually impaired by providing challenge recreation opportunities through affordable access to snow sports." Organization's Tax Status Non-Profit (501C-3) If applicable, please attach current State Department of Revenue Certificate with this application. Certificate of Good Standing - Foresightg.pdf 9.4.2020.pdf How does your request support item 1C of the Contribution Policy (See above) Foresight Ski Guides thanks the Town of Vail for its continued support of our transformative, guided skiing program for blind and visually impaired individuals. Foresight is committed to not only providing challenging, goal-oriented, life-altering, recreation- based experiences for people who are blind and visually impaired but also to supporting the Town of Vail's mission and contributing to the community’s future health. At the very heart of what Foresight does is work to improve the quality of life of those who are blind or visually impaired. Foresight strives to shatter the attitudinal barriers, myths and stereotypes about blindness through its highly visible presence in Vail. Foresight’s program exposes people with visual disabilities to the joy and exhilaration of skiing and snowboarding. Our affordable program brings both adults and youth to Vail when they would likely go elsewhere. Adults come back year after year and some even come multiple times during a season. Youth are groomed to become proficient skiers so when they are older they return to Vail year after year. Often times adults travel with family or friends and youth travel with family or adult chaperones who wouldn’t otherwise visit Vail. Only Foresight’s blind skiers receive products and services donated by generous local sponsors (lift tickets, equipment, lodging and transportation). The additional guests typically do not receive discounted services so they spend money in the Town of Vail. In addition about half of our ski guides live out of town. Many of those out of towners would not necessarily ski Vail if they were not guiding with Foresight. When a non-local guide is scheduled to work more than one day Foresight pays their lodging expense. The non-local guide is responsible for their ancillary costs while in town. Foresight provides unique and satisfying volunteer/community give-back opportunities to the Vail community – by becoming guides to our visually impaired participants (VIPs). Foresight’s guides are all volunteers and trained at no expense of their own. In exchange the volunteers are asked to give back ten (10) days per ski season as a guide or shadow. Time and again we hear how the guides are the ones who benefit from spending time with the VIPs. Last year one of our adult VIPs, named Reid, volunteered to speak to a group of youth VIPs. Reid lost his functional vision when he was 10 years old. When speaking with our younger VIPs, he told them how skiing with Foresight helped him develop the confidence to take on challenges that seemed out of his reach due to his visual disability; like attending college and starting a career. Reid has been skiing with Foresight for more than 10 seasons, is a college graduate and works for one of the largest computer manufacturers in the world. Skiing at Vail is now an ongoing part of Reid’s life and he is inspiring the next generation of blind and visually impaired skiers to do the same. Reid is just one example of Foresight's many, many VIPs who contribute to the vibrant and diverse Vail community. BUDGET Using the provided budget template, provide a detailed estimated event/program budget, including anticipated revenues and expenses. Are your books audited? No November 17, 2020 - Page 316 of 390 Please upload event/program/organization budget. 2020 Budget Final.pdf Who currently funds the event/program? Foresight receives in-kind and financial support from Vail Resorts/EpicPromise, Town of Vail, Vail and Edwards Rotary Clubs, Safeway Foundation, Virginia Hill Foundation, Jelm Foundation, The Denver Foundation, and the Jones Family Foundation. Foresight Ski Guides Board of Directors, volunteer guides, program participants, and individuals also make donations to support our program and organization. Who currently funds your organization? Foresight receives in-kind and financial support from Vail Resorts/EpicPromise, Town of Vail, Vail and Edwards Rotary Clubs, Safeway Foundation, Virginia Hill Foundation, Jelm Foundation, The Denver Foundation, and the Jones Family Foundation. Foresight Ski Guides Board of Directors, volunteer guides, program participants, and individuals also make donations to support our program and organization. If the event/program is not funded at full request, how will the event change with a lower funding allocation? In the event that Foresight is not awarded in-kind support at the full request (2 blue and 1 pink parking passes) it will still operate as planned. Other, less convenient parking options will need to be identified. Foresight provides guided skiing and snowboarding for blind and visually impaired youth and adults. Foresight provides parking for its volunteer ski guides, half of whom drive from Denver and need to be parked and ready to meet our visually impaired participants (VIPs) at Golden Peak by 8:30am. Support from the Town of Vail is a significant help in off-setting out of pocket parking expenses, especially now when the current health pandemic is already putting a strain on our finances. Additionally the pink parking pass is for our Executive Director who is onsite each day a blind skier is on the mountain and other days as necessary for planning purposes. The Executive Director often has to "come and go" so having parking near Golden Peak is much appreciated. These parking passes have been so helpful in removing barriers for staff and volunteers who guide our VIPs and run our program. Should the Council decide not to support this event/program at all, will it still occur? Yes Do you intend to host the event or program in Vail beyond 2021? Yes Do you anticipate requesting funding from the CSE for 2021? Yes SPONSORSHIPS & PARTNERSHIPS 1. What is the dollar $ amount of sponsorships and/or partnerships from other sources reflected in the event/program budget? $134,500 1a. What is the dollar $ amount of in-kind services or items provided from sponsors or partners? $144,919 2. Please list your confirmed sponsors or partners. Jelm Foundation has committed to us but at a much lower amount than usual, $2,000-$3,000 versus the typical $15,000. EpicPromise: In discussion as far as what their in-kind donation will look like this year 3. Please explain the potential for additional sponsorships or partners. We are currently awaiting word from several foundations we recently solicited, (United Way Eagle River Valley, Max and Victoria Dreyfus Foundation, El Pomar Foundation) and we continue to apply to new ones when applicable. Applications will be submitted to Vail and Edwards Rotary Clubs and well as the Denver Foundation, Foreseeable Future Foundation, John G. Duncan Charitable Trust, Virginia Hill Foundation and The North Face. Additional partners include Vail Marriott and Comfort Inn, Avon - these businesses have historically supported Foresight with deeply discounted hotel room rates. We will also launch our end of year appeal campaign at the beginning of November. ADDITIONAL INFORMATION November 17, 2020 - Page 317 of 390 Are there any other things you'd like to share with Council and staff that are not included in the application? It's no secret, times are tough right now. Whether you have been personally affected by COVID-19 or are a professional casualty of the pandemic we are all sailing uncharted waters. For 19 years Foresight Ski Guides has been a visible strong hold on Vail Mountain, working with blind and visually impaired individuals. The longevity of our partnership with Vail Resorts shows they respect and believe our program is relevant. Now more than ever this vulnerable population needs access to opportunities that provide social interaction, confidence building, physical fitness, and personal growth. Foresight can provide that. Honestly, will we even be able to run our program this winter? We don't know. But we aren't going to give up without a fight. We hope the Town of Vail will stand next to us and show its support for a small and meaningful program. REQUIRED ATTACHMENTS Organization rosters naming all officers, board of directors and respective positions as relevant Foresight Board of Directors 2020.docx OPTIONAL ATTACHMENTS List any URLs where additional information can be found, including photos, videos or other content relevant to your application. www.foresightskiguides.org https://www.instagram.com/foresightskiguides Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding Deya with Kristi and Jan.png Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding VIP skiing.png Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding St Vrain Schools.jpg We encourage questions about the Council application to be sent via email to Carlie Smith - csmith@vailgov.com. Phone calls for further discussion can be scheduled over email as well. --->The "Save Draft" button below allows you to save your application and come back to work on it again. --->The "Save" button is for when your application is complete and ready to submit. ---> Your application has not been formally submitted until you navigate to the Menu page and click "Submit Request". You will receive a confirmation email once your application has been submitted.<--- Number Linked Users foresightskiguides@gmail.com Submission Date 09/04/2020 Submission Date Submission Date 09/04/2020 2021 Annual Contribution: File Attachments If applicable, please attach current State Department of Revenue Certificate with this application. November 17, 2020 - Page 318 of 390 2021 TOWN MANAGER BUDGET FINANCE | November 17, 2020 November 17, 2020 - Page 319 of 390 2 2021 PROPOSED BUDGET | Overview of Changes Town of Vail | Finance | 11/17/2020 Since Nov. 3rd meeting, changes to 2021 budget include: Revenue •Year end forecast of $22.5M in sales tax; down 24% from 2019 •2021 Sales tax proposed flat with 2020 ($200K increase from prior draft) •Property tax –slight increase of 1.3%, or $75K •Lift tax –Increased to $3.5M to updated to align with sales tax and parking revenue assumptions (Flat with 2020; 34% down from 2019) Total Revenues –All Funds: $71.3 million Down 19% from 2019 and down 7% from 2020 Forecast November 17, 2020 - Page 320 of 390 3 2021 PROPOSED BUDGET | Revenue Town of Vail | Finance | 11/17/2020 Fund 2020 Forecast 2021 “Crisis” Projections Sales Tax GF and Capital $22.5M $22.5M Down 24% from 2019 Flat with 2020 RETT RETT $ 8.0M $ 7.0M Based on 5-year average; 2020 record year Property Tax GF $ 5.9M $ 6.0M 1.3% increase from 2020 Re -assessment impacts 2022 Parking GF $ 5.1M $5.0M Down 25% from 2019 Down 1% from 2020 Lift Tax GF $ 3.5M $3.5M Down 34% from 2019 Flat with 2020 Construction Use Tax Capital $ 1.8M $ 2.3M Up 25% from 2020 Down 9% from 2019 November 17, 2020 - Page 321 of 390 2021 PROPOSED BUDGET | Expenditures Town of Vail | Finance | 11/17/2020 November 17, 2020 - Page 322 of 390 5 BUDGET | Overview of Changes Town of Vail | Finance | 11/17/2020 Since Nov. 3rd meeting, changes to 2021 budget include: Expenditures •Dispatch Services: Intergraph operating expense $30K increase •RETT: Removed $400K for Ford Park parking lot reconfiguration Total Expenditures –All Funds: $99.5M; without PW Shops project: $82.3M Down 4.2% from 2020 Original budget November 17, 2020 - Page 323 of 390 6 BUDGET | Fund Statements Town of Vail | Finance | 11/17/2020 General Fund Capital Projects Fund RETT Fund Revenue $ 41.1M $20.6M $7.3M Expense (42.2)M (41.8)M (9.9)M Debt Proceeds 15.0M Debt Payment (1.2)M Net ( 1.1)M (7.4)M (2.6)M Ending Fund Balance $ 33.9M $21.1M $8.9M Min. Reserve 35% of Annual Revenues 77% High-level view of the town’s 2021 proposed budget by fund: November 17, 2020 - Page 324 of 390 7 BUDGET | Fund Statements Town of Vail | Finance | 11/17/2020 Housing Fund Marketing Fund Heavy Equip. Fund Dispatch Services Fund Health Insurance Fund Timber Ridge Fund Revenue $2.5M $1.81M $3.9M $2.7M $5.6M $1.7M Expenditure (2.5)M (1.82)M (3.9)M (2.8)M (6.1)M (2.9)M* Net 0.0 (14)K 0 (106K)(.5)M (1.2)M Ending Fund Balance $4.5M $358K $1.8M $1.3M $3.7M $653K High-level view of the town’s 2021 proposed budget by fund: *Includes $1.9M debt payment to TOV November 17, 2020 - Page 325 of 390 8 2021 PROPOSED BUDGET | General Fund Town of Vail | Finance | 11/17/2020 November 17, 2020 - Page 326 of 390 9 2021 PROPOSED BUDGET | General Fund Town of Vail | Finance | 11/17/2020 General Fund 2021 Budget •Revenue of $41.1M is 5.8% down from 2019, or $2.5M less than in a normal year •Operating expenditures were budgeted down 10% in every department saving $455K •Spending on special events / council contributions is down 42%, or $1.1M •Will continue work on Housing Strategic plan, West Vail Master Plan and outcomes of the Civic Area Plan 2020 forecasts using $1.3M of reserves, as opposed to $7.1M budgeted during pandemic. 2021 proposing to use $1.1M of reserves under Crisis recession plan. November 17, 2020 - Page 327 of 390 2021 PROPOSED BUDGET | Personnel Town of Vail | Finance | 11/17/2020 November 17, 2020 - Page 328 of 390 11 2021 PROPOSED BUDGET | Personnel Town of Vail | Finance | 11/17/2020 Personnel Expenditures: $34.1M Town Council requested additional information on new FTE requests: •Environmental admin .25 FTE •Economic Development admin .5 FTE November 17, 2020 - Page 329 of 390 TM BUDGET DRAFT | Contributions Town of Vail | Finance | 11/17/2020 November 17, 2020 - Page 330 of 390 13 2021 PROPOSED BUDGET | Council Contributions Town of Vail | Finance | 11/17/2020 Town Council questions on Contributions and Special Events: Magic of Lights –Contribution to Betty Ford Alpine Gardens Mountain Travel Symposium –Council requested more information on $163K proposed. Gerald R. Ford Amphitheater summer events: $75K requested; staff recommendation $52.5K Signature event contract terms in light of public health orders will be same as CSE contracts November 17, 2020 - Page 331 of 390 TM BUDGET DRAFT | Capital Plan Town of Vail | Finance | 11/17/2020 November 17, 2020 - Page 332 of 390 2021 PROPOSED BUDGET | Capital Plan Town of Vail | Finance | 11/17/2020 Capital Expenditures: $49.6M Changes based on Town Council’s input on November 3rd: •Remove $400K from RETT for Ford Park parking lot reconfiguration. •Additional information on Actively Green program (RETT) was included in staff memo. •Council requested additional information on Front Ranger USFS program. •Council requested additional information on proposed turn lane at Buffehr Creek Rd. November 17, 2020 - Page 333 of 390 TM BUDGET DRAFT | Reserves Town of Vail | Finance | 11/17/2020 $72.4 $72.9 $69.2 $55.5 $64.9 $80.1 $82.4 $72.5 $93.7 $100.8 $85.9 $70.0 $60.3 $52.1 $54.2 $59.3 - 20 40 60 80 100 120 MillionsAll Other RETT Fund Capital Projects Fund General Fund Reserve Min Pandemic will cost town $24M in revenues over 5-year period November 17, 2020 - Page 334 of 390 TM BUDGET DRAFT | Recap •Are there changes to be made prior to 2nd reading of the budget ordinance? Town of Vail | Finance | 11/17/2020 Second reading of budget ordinance December 1st November 17, 2020 - Page 335 of 390 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C : O rdinance No. 18 Series of 2020 F irst R eading of Mill L evy Certification P RE S E NT E R(S ): C arlie S mith, F inancial S ervices Manager AC T IO N RE Q UE S T E D O F C O UNC IL : A pprove or approve with amendments Ordinance No. 18, S eries 2020. B AC K G RO UND: T he town is required by Colorado state law to certif y the mill levy by December 15th of each year. S TAF F RE C O M M E ND AT I O N: Approve or approve with amendments Ordinance No. 18, S eries 2020. AT TAC H ME N TS : Description 2021 Mill Levy C er tification November 17, 2020 - Page 336 of 390 TO: Vail Town Council FROM: Finance Department DATE: November 17, 2020 SUBJECT: Mill Levy Ordinance I. SUMMARY Authorization for the collection of property taxes in 2021 II. DISCUSSION You will be asked to approve the attached mill levy ordinance upon first reading on Tuesday evening. This ordinance authorizes the collection of property taxes in 2021 based upon 2020 assessed valuations of property within the town’s boundaries. Eagle County is responsible for assessing values and for collecting property taxes on our behalf. The town is required by Colorado state law to certify the mill levy by December 15 of each year. Since two readings of an ordinance are required, we will bring the first reading on Tuesday and the second reading on December 1st to enable us to meet the December 15 date. The attached ordinance is based on preliminary assessed valuations from the county (as of October 2020). The town’s base mill levy as shown in the ordinance is 4.69 mills and the abatement levy is 0.011 mills. Abatement results when a taxpayer protests an assessed valuation after the normal protest period and is refunded a portion of the tax already due or paid. The abatement mill levy allows the town to recoup the refunded amount. This abatement levy of 0.011 mils equates to an additional $0.79 per year for a $1 million home. The property tax authorized by the attached ordinance will generate $5.7 million in revenue in 2020, representing approximately 8% of the town’s total revenue. The projected revenue is flat with 2020 because it is a non-assessment year. November 17, 2020 - Page 337 of 390 Ordinance 18, Series of 2020 ORDINANCE NO. 18 SERIES OF 2020 AN ORDINANCE PROVIDING FOR THE LEVY ASSESSMENT AND COLLECTION OF TOWN AD VALOREM PROPERTY TAXES DUE FOR THE 2020 TAX YEAR AND PAYABLE IN THE 2021 FISCAL YEAR. WHEREAS, it is necessary for the Town Council to provide for the levy, assessment and collection of Town ad valorem property taxes due for the 2020 year and payable in the 2021 fiscal year. NOW, THEREFORE, be it ordained by the Town Council of the Town of Vail, Colorado, that: 1. For the purpose of defraying part of the operating and capital expenses of the Town of Vail, Colorado, during its 2021 fiscal year, the Town Council hereby levies a property tax of 4.701 mills upon each dollar of the total assessed valuation of $1,215,774,820 for the 2020 tax year of all taxable property within the Town, which will result in a gross tax levy of $5,715,358 calculated as follows: Base mill levy 4.690 $5,701,984 Abatement levy .011 _ 13,374 Total mill levy 4.701 $5,715,358 Said assessment shall be duly made by the County of Eagle, State of Colorado, as directed by the Colorado Revised Statutes (1973 as amended), and as otherwise required by law. 2. If any part, section, subsection, sentence, clause or phrase of this ordinance is for any reason held to be invalid, such decision shall not affect the validity of the remaining portions of this ordinance; and the Town Council hereby declares it would have passed this ordinance, and each part, section, subsection, sentence, clause or phrase thereof, regardless of the fact that any one or more parts, sections, subsections, sentences, clauses or phrases be declared invalid. 3. The Town Council hereby finds, determines, and declares that this ordinance is necessary and proper for the health, safety, and welfare of the Town of Vail and the inhabitants thereof. 4. The repeal or the repeal and reenactment of any provision of the Municipal Code of the Town of Vail as provided in this ordinance shall not affect any right which has accrued, November 17, 2020 - Page 338 of 390 Ordinance 18, Series of 2020 any duty imposed, any violation that occurred prior to the effective date hereof, any prosecution commenced, nor any other action or proceedings as commenced under or by virtue of the provision repealed or repealed and reenacted. The repeal of any provision hereby shall not revive any provision or any ordinance previously repealed or superseded unless expressly stated herein. 5. All bylaws, orders, resolutions, and ordinances, or parts thereof, inconsistent herewith are repealed to the extent only of such inconsistency. This repealer shall not be construed to revise any bylaw, order, resolution, or ordinance, or part thereof, theretofore repealed. INTRODUCED, READ ON FIRST READING, APPROVED AND ORDERED PUBLISHED ONCE IN FULL, this 17th day of November, 2020. A public hearing shall be held hereon at 6 P.M. on the 1st day of December, 2020, at the regular meeting of the Town Council of the Town of Vail, Colorado, in the Municipal Building of the Town. ______________________________ Dave Chapin, Mayor ATTEST: ________________________________ Scott Robson, Town Manager November 17, 2020 - Page 339 of 390 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C : O rdinance No. 19 Series of 2020, A n Emergency Ordinance Requiring F ace Coverings in the Town of Vail P RE S E NT E R(S ): Scott R obson, Town Manager AC T IO N RE Q UE S T E D O F C O UNC IL : A pprove, approve with amendments or deny Ordinance No. 19, Series of 2020 B AC K G RO UND: On March 10, 2020, the Governor of the State of Colorado recognized the C O V I D-19 pandemic and declared a state of emergency. On March 13, 2020, the Town Manager declared a disaster emergency in and for the Town of Vail, Colorado, pursuant to the C olorado Disaster E mergency Act, C.R.S . § 24-33.5-701, et seq. (the "Act"), and S ection 13.5 of the Town's Home Rule C harter, which declaration was thereaf ter continued by the Town C ouncil. O n November 3, 2020, E agle C ounty issued a S tanding Public Health Order adopting Colorado’s S tatewide Covid-19 D ial D ashboard, requiring all individuals over the age of 2 years to wear face coverings when entering and inside any place of business, event, or public indoor environment. On November 4, 2020, the Town Manager enacted an emergency order requiring f ace coverings in the Town S TAF F RE C O M M E ND AT I O N: Approve, approve with amendments or deny Ordinance No. 19, S eries of 2020 AT TAC H ME N TS : Description Ordinance N o. 19, Series of 2020 Mask Mandate Map November 17, 2020 - Page 340 of 390 Ordinance No. 19, Series of 2020 ORDINANCE NO. 19 SERIES 2020 AN EMERGENCY ORDINANCE REQUIRING FACE COVERINGS IN THE TOWN OF VAIL WHEREAS, on March 10, 2020, the Governor of the State of Colorado recognized the COVID-19 pandemic and declared a state of emergency; WHEREAS, on March 13, 2020, the Town Manager declared a disaster emergency in and for the Town of Vail, Colorado, pursuant to the Colorado Disaster Emergency Act, C.R.S. § 24-33.5-701, et seq. (the "Act"), and Section 13.5 of the Town's Home Rule Charter, which declaration was thereafter continued by the Town Council; WHEREAS, the emergency conditions caused by the COVID-19 pandemic, as defined by C.R.S. § 24-33.5-702 and the Home Rule Charter, persist and require additional and sustained action by the Town; WHEREAS, pursuant to State and Local Public Health Orders, businesses have been allowed to open to the public under strict guidelines for the health and safety of the public; WHEREAS, the Centers for Disease Control and Prevention recommends wearing face coverings in public settings to prevent the spread of COVID-19; WHEREAS, on November 3, 2020, Eagle County issued a Standing Public Health Order adopting Colorado’s Statewide Covid-19 Dial Dashboard, requiring all individuals over the age of 2 years to wear face coverings when entering and inside any place of business, event, or public indoor environment; WHEREAS, in addition, Colorado’s Statewide Public Health Order and Eagle County’s Public Health Order both recommend the wearing of face coverings in outdoor public spaces in which 6 feet of physical distance from non-household members cannot be maintained over a period of 15 minutes or longer; WHEREAS, the failure of individuals and businesses to comply with public health guidelines can jeopardize the health of the community as a whole and could require the reinstatement of stay at home orders and the re-closing of all businesses leading to devastating economic impacts; WHEREAS, on November 4, 2020, the Town Manager enacted an emergency order requiring face coverings in the Town; and WHEREAS, requiring face coverings and establishing a Mandatory Face Covering Area in which face coverings shall be mandated at all times in all public indoor and outdoor places, as defined herein, is in the best interest of the public health, safety and welfare. November 17, 2020 - Page 341 of 390 Ordinance No. 19, Series of 2020 NOW, THEREFORE, BE IT ORDAINED BY THE TOWN COUNCIL OF THE TOWN OF VAIL, COLORADO, THAT: Section 1. Definitions. As used in this Ordinance, the following terms shall have the following meanings: Face Covering means a uniform piece of material that securely covers a person’s nose and mouth and remains affixed in place without the use of one’s hands. Mandatory Face Covering Area means any outdoor public place located within the boundaries of that zone depicted on the map attached hereto and incorporated herein by this reference, which map may be amended by the Town Manager. Outdoor Public Place means an outdoor area to which the public or a substantial number of the public has access, including without limitation a street, sidewalk, public alley, public parking lot, park, playground, and common areas of public and private buildings and facilities. Section 2. Face Covering Required. Except as provided in Section 3, below, every person shall wear a Face Covering in the: A. When entering and while inside of a place of business open to the public; B. While in an Outdoor Public Place in the Mandatory Face Covering Area; and C. In such other public indoor or outdoor places outside of the Mandatory Face Covering Area where such person is unable to maintain safe social distancing (6 feet or more of separation) from others not of the person’s own household. Section 3. Exceptions. Nothing in this order shall be interpreted or construed to require the wearing of Face Coverings by the following persons: A. Persons 2 years of age or younger; B. Persons for whom a face covering would cause impairment due to an existing health condition; C. Persons working in a professional office who do not have any face-to-face interactions with the public; D. Public safety personnel while in the performance of their duties; E. Persons while eating or drinking; and F. Performers as long as 25 feet of distance from spectators is maintained. November 17, 2020 - Page 342 of 390 Ordinance No. 19, Series of 2020 Section 4. Businesses. Requirements for businesses open to the public: A. No business open to the public shall permit any individual not wearing a face covering to enter or remain in the business unless that individual is excepted from wearing a face covering pursuant to Section 3 hereof. Businesses that choose to offer masks to customers prior to entering must provide new, clean and unworn masks. B. Restaurants may allow an individual to remove their face coverings once the individual is seated at a table for dining. The individual must wear the face covering any time they are not seated at their table. C. Any business open to the public that permits an individual to enter or remain in the business without a required face covering is subject to the suspension or revocation of its business or liquor license pursuant to Section 4-1-7 of the Vail Town Code, as well as the penalties contained in Section 5 of this ordinance. Section 5. Penalties. Violations of this ordinance shall be punishable as follows: a fine of $50 for the first offense; a fine of $250 for the second offense; and for any subsequent offense, a mandatory court appearance subject to the penalties set forth in Section 1-4-1 of the Vail Town Code, including a fine of up to a $2,650, incarceration not to exceed 180 days, or both. Section 6. Enforcement. The members of the Town's Police Department, code enforcement, and such other law enforcement and peace officers as may be authorized by the Town Manager are hereby authorized and directed to enforce the orders, rules, and regulations made or issues pursuant to this ordinance. Section 7. Severability. If any part, section, subsection, sentence, clause or phrase of this ordinance is for any reason held to be invalid, such decision shall not affect the validity of the remaining portions of this ordinance; and the Town Council hereby declares it would have passed this ordinance, and each part, section, subsection, sentence, clause or phrase thereof, regardless of the fact that any one or more parts, sections, subsections, sentences, clauses or phrases be declared invalid. Section 8. Repealer. All bylaws, orders, resolutions and ordinances, or parts thereof, inconsistent herewith are repealed to the extent only of such inconsistency. This repealer shall not be construed to revise any bylaw, order, resolution or ordinance, or part thereof, theretofore repealed. Section 9. Emergency. Pursuant to § 4.11 of the Vail Town Charter, the Town Council hereby finds and declares that this ordinance is necessary for the immediate preservation of the public health, safety and welfare, to prevent the spread of COVID-19 and to ameliorate the negative effects of the COVID-19 pandemic on businesses in the Town. Section 10. Effective Date. This ordinance shall be effective immediately upon adoption. November 17, 2020 - Page 343 of 390 Ordinance No. 19, Series of 2020 INTRODUCED, READ, APPROVED, AND ORDERED PUBLISHED ONCE IN FULL this 17th day of November 2020. _____________________________ Dave Chapin, Mayor ATTEST: ____________________________ Tammy Nagel, Town Clerk November 17, 2020 - Page 344 of 390 November 17, 2020 - Page 345 of 390 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C : O rdinance No. 20, S eries of 2020, F irst Reading, A n Ordinance Amending Chapter 4 of Title 5 of the Vail Town Code to I ncrease the A ge to P urchase, P ossess, C onsume or Use a Tobacco or Nicotine Product P RE S E NT E R(S ): Matt Mire, Town A ttorney AC T IO N RE Q UE S T E D O F C O UNC IL : A pprove, approve with amendments or deny Ordinance No. 20, Series of 2020 upon first reading. B AC K G RO UND: I n 2020, the Colorado General Assembly enacted House B ill 20-1001, which increases the age to purchase, possess, consume, or use tobacco or nicotine products f rom 18 years to 21 years. T he Town is required to similarly increase the age to purchase, possess, consume, or use tobacco or nicotine products in Town. S TAF F RE C O M M E ND AT I O N: Approve O rdinance No. 20, S eries of 2020 upon f irst reading. AT TAC H ME N TS : Description Ordinance N o. 20 Series of 2020, Series of 2020 November 17, 2020 - Page 346 of 390 Ordinance No. 20, Series of 2020 ORDINANCE NO. 20 SERIES 2020 AN ORDINANCE AMENDING CHAPTER 4 OF TITLE 5 OF THE VAIL TOWN CODE TO INCREASE THE AGE TO PURCHASE, POSSESS, CONSUME OR USE A TOBACCO OR NICOTINE PRODUCT WHEREAS, in 2020, the Colorado General Assembly enacted House Bill 20-1001, which increases the age to purchase, possess, consume, or use tobacco or nicotine products from 18 years to 21 years; and WHEREAS, the Town is required to similarly increase the age to purchase, possess, consume, or use tobacco or nicotine products in Town. NOW, THEREFORE, BE IT ORDAINED BY THE TOWN COUNCIL OF THE TOWN OF VAIL, COLORADO, THAT: Section 1. The definition of "Minor" in Section 5-4-1 of the Vail Town Code is hereby amended as follows: 5-4-1 DEFINITIONS. MINOR: A person under eighteen (18) twenty-one (21) years of age. Section 2. Section 5-4-5 of the Vail Town Code is hereby amended as follows: 5-4-5 MINORS. * * * E. It is an affirmative defense to a prosecution under this Section that the person furnishing the tobacco product or nicotine product was presented with and reasonably relied upon a document which identified the minor receiving the tobacco product or nicotine product as being eighteen (18) twenty-one (21) years of age or older. Section 3. If any part, section, subsection, sentence, clause or phrase of this ordinance is for any reason held to be invalid, such decision shall not affect the validity of the remaining portions of this ordinance; and the Town Council hereby declares it would have passed this ordinance, and each part, section, subsection, sentence, clause or phrase thereof, regardless of the fact that any one or more parts, sections, subsections, sentences, clauses or phrases be declared invalid. Section 4. The amendment of any provision of the Vail Town Code in this ordinance shall not affect any right which has accrued, any duty imposed, any violation that occurred prior to the effective date hereof, any prosecution commenced, nor any other action or proceeding as commenced under or by virtue of the provision amended. November 17, 2020 - Page 347 of 390 2 11/13/2020 \\FILESERVER2019\REDIRECTED$\TNAGEL\DESKTOP\ORDINANCE NO. 20 SERIES OF 2020.DOCX The amendment of any provision hereby shall not revive any provision or ordinance previously repealed or superseded unless expressly stated herein. Section 5. All bylaws, orders, resolutions and ordinances, or parts thereof, inconsistent herewith are repealed to the extent only of such inconsistency. This repealer shall not be construed to revise any bylaw, order, resolution or ordinance, or part thereof, theretofore repealed. INTRODUCED, READ ON FIRST READING, APPROVED, AND ORDERED PUBLISHED ONCE IN FULL ON FIRST READING this 17th day of November, 2020 and a public hearing for second reading of this Ordinance is set for the 1st day of December, 2020, in the Council Chambers of the Vail Municipal Building, Vail, Colorado. _____________________________ Dave Chapin, Mayor ATTEST: ____________________________ Tammy Nagel, Town Clerk READ AND APPROVED ON SECOND READING AND ORDERED PUBLISHED this 1st day of December, 2020. _____________________________ Dave Chapin, Mayor ATTEST: ____________________________ Tammy Nagel, Town Clerk November 17, 2020 - Page 348 of 390 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C : O rdinance No. 16, S eries of 2020, an Ordinance to amend Section 12-16-7: Use S pecif ic Criteria and S tandards, Vail Town C ode, to amend the use specific criteria for funiculars and other similar conveyances. P RE S E NT E R(S ): J onathan Spence, P lanning Manager AC T IO N RE Q UE S T E D O F C O UNC IL : T he Vail Town C ouncil shall approve, approve with modif ications, or deny Ordinance No. 16, S eries of 2020, upon second reading. B AC K G RO UND: T he proposed amendment will revise the criterion to allow for the use of a f unicular to gain pedestrian access to accessory structures and recreation facilities/structures. Currently the use criterion restricts the use of funiculars to the access of residential dwellings only. S TAF F RE C O M M E ND AT I O N: On O ctober 12, 2020 the Planning and E nvironmental Commission (P E C ) forwarded a unanimous recommendation, for approval, f or a prescribed regulation amendment, pursuant to S ection 12-3-7, A mendment, Vail Town Code. AT TAC H ME N TS : Description Staff memor andum Attachment A. Or dinance No. 16, Series of 2020 Attachment B. Staff Memorandum, P E C20-0023, O ctober 12, 2020 with attachment Attachment C. P E C Minutes, October 12, 2020 November 17, 2020 - Page 349 of 390 TO: Vail Town Council FROM: Community Development Department DATE: November 17, 2020 SUBJECT: Second reading of Ordinance No. 16, Series of 2020, an ordinance Code to amend Section 12-16-7: Use Specific Criteria and Standards, Vail Town Code, to amend the use specific criteria for funiculars and other similar conveyances and setting forth details in regard thereto. (PEC20- 0023) Applicant: Town of Vail Planner: Jonathan Spence I. SUMM ARY The applicant, Mauriello Planning Group representing LSC 27 LLC, is requesting a second reading of Ordinance No. 14, Series of 2020, an ordinance Code to amend Section 12-16-7: Use Specific Criteria and Standards, Vail Town Code, to amend the use specific criteria for funiculars and other similar conveyances and setting forth details in regard thereto. On October 12, the Planning and Environmental Commission (PEC) forwarded a unanimous recommendation, for approval, for a prescribed regulation amendment, pursuant to Section 12-3-7, Amendment, Vail Town Code. Please find the staff memorandum to the PEC included as Attachment B and the minutes from the October 12th meeting included as Attachment C. On November 3, 2020 the Vail Town Council approved, on first reading, Ordinance No. 16, Series of 2020 5-2 (Councilors Langmaid and Foley opposed). II. ACTION REQUESTED OF THE TOWN COUNCIL The Vail Town Council shall approve, approve with modifications, or deny Ordinance No. 16, Series of 2020, upon second reading. III. DESCRIPTION OF THE REQUEST The applicant is requesting a prescribed regulation amendment, pursuant to Section 12-3-7, Amendment, Vail Town Code, to amend the use specific criteria for funiculars and other similar conveyances The proposed amendment will revise the criterion to allow for the use of a funicular to gain pedestrian access to accessory structures and recreation November 17, 2020 - Page 350 of 390 Tow n of Vail Page 2 facilities/structures. Currently the use criterion restricts the use of funiculars to the access of residential dwellings only. IV. BACKGROUND Prior to 2003, the use of funiculars and other similar conveyances was an accessory use in residential zone districts. As an accessory use (customary and incidental to permitted uses) review was limited to the Design Review Board (DRB) with no specific criteria. In 2003 staff proposed reclassifying the use as a Conditional Use in response to community concerns that as an accessory use the review process and community engagement were inadequate. On November 10, 2003, the Planning and Environmental Commission (PEC) voted to recommend approval of the request without any use specific criteria. Subsequently, the Town Council, upon review of the use reclassification, added use specific criteria. Use specific criteria are additional criterion for specific Conditional Uses. Examples of other uses with use specific criterion are Brewpubs and Bakeries. This new language was not remanded to the PEC for further analysis and consideration. The criterion added by the Town Council had unintended consequences of effectively banning new funiculars, specifically by limiting their use to situations where vehicular access to a dwelling unit was not possible due to identified site constraints. IV. PROPOSED TEXT AMENDMENT New language is shown in bold. 12-16-7 Use Specific Criteria and Standards The following criteria and standards shall be applicable to the uses listed below in consideration of a conditional use permit. These criteria and standards shall be in addition to the criteria and findings required by section 12-16-6 of this chapter. 11. Funiculars and other similar conveyances: a. Funiculars and other similar conveyances shall only be allowed when designed for the purpose of providing pedestrian access to a residential dwelling, an accessory structure, or recreation facility/structure, as determined by the planning and environmental commission. b. Funiculars and other similar conveyances shall only be allowed when significant site constraints prevent conventional means of vehicular access to the residential dwelling, an accessory structure, or recreation facility/structure, as determined by the planning and environmental commission. "Significant site constraints" shall be defined as natural features such as mature trees, natural drainages, stream courses, and other natural water features, rock outcroppings, wetlands, excessive slopes, other natural features, and existing structures that may create practical difficulties in November 17, 2020 - Page 351 of 390 Tow n of Vail Page 3 the site planning and development of the lot. c. Funiculars and other similar conveyances shall only be allowed when designed to be compatible with both the site upon which they are located and the residential dwelling to which they provide access, as determined by the planning and environmental commission. d. Funiculars and other similar conveyances shall only be allowed when designed to be appropriately screened. VI. REVIEW CRITERIA Section 12-3-7(C)(2) of the Zoning Regulations identifies the criteria that Town Council must consider for a change to the text of the code. These criteria include the following: 1. The extent to which the text amendment furthers the general and specific purposes of the zoning regulations; and The proposed text amendment expands, in a limited manner, the use of funiculars on unique properties in the Town of Vail and furthers the general and specific purposes of the zoning regulations as follows (emphasis added): 12-1-2 A General: These regulations are enacted for the purpose of promoting the health, safety, morals, and general welfare of the town, and to promote the coordinated and harmonious development of the town in a manner that will conserve and enhance its natural environment and its established character as a resort and residential community of high quality. 12-1-2 B 5. To conserve and maintain established community qualities and economic values. 10. To assure adequate open space, recreation opportunities, and other amenities and facilities conducive to desired living quarters. Staff finds this criterion to be met. 2. The extent to which the text amendment would better implement and better achieve the applicable elements of the adopted goals, objectives, and policies outlined in the Vail comprehensive plan and is compatible with the development objectives of the town; and The proposed text amendment is compatible with the development objectives of the town and speaks to the origins of Vail and its Tyrolean roots. The following are relevant goals of the Town’s Comprehensive Plan: November 17, 2020 - Page 352 of 390 Tow n of Vail Page 4 Vail Land Use Plan: • Goal 1.1. Vail should continue to grow in a controlled environment, maintaining a balance between residential, commercial and recreational uses to serve both the visitor and the permanent resident. • Goal 1.3. The quality of development should be maintained and upgraded whenever possible. • Goal 1.6. Development proposals on the hillsides should be evaluated on a case by case basis. Limited development may be permitted for some low intensity uses in areas that are not highly visible from the Valley floor. New projects should be carefully controlled and developed with sensitivity to the environment. • Goal 2.1. The community should emphasize its role as a destination resort while accommodating day visitors. Vail 20/20 • Sense of Place and Character: Vail values the strong history of the town and its unique character and legacy while acknowledging the importance of reinvention. This is reflected in the high quality of the built environment with design and features that endure over time. Staff finds this criterion to be met. 3. The extent to which the text amendment demonstrates how conditions have substantially changed since the adoption of the subject regulation and how the existing regulation is no longer appropriate or is inapplicable; and The criterion that was added by the Town Council in 2003 was not evaluated by the PEC and had the unintended consequence of effectively banning new funiculars, as demonstrated by no new development application or approvals in the last 17 years. The minor amendment is consistent with the underlying intent of the original language and maintains the additional review and community notification requirements of a Conditional Use. Staff finds this criterion to be met. 4. The extent to which the text amendment provides a harmonious, convenient, workable relationship among land use regulations consistent with municipal development objectives; and The proposed text amendment clarifies the use of funiculars while maintaining the extra review process and criterion afforded Conditional Uses. The amendment preserves a November 17, 2020 - Page 353 of 390 Tow n of Vail Page 5 harmonious, convenient, and workable relationship among land uses consistent with municipal objectives. As a result, staff finds this criterion to be met. 5. Such other factors and criteria the planning and environmental commission and/or council deem applicable to the proposed text amendment. VI. RECOMMENDED MOTION Should the Vail Town Council choose to approve Ordinance No.16, Series of 2020, upon second reading, the Community Development Department recommends the Council pass the following motion: “The Vail Town Council approves, on second reading, Ordinance No. 16, Series of 2020, an ordinance Code to amend Section 12-16-7: Use Specific Criteria and Standards, Vail Town Code, to amend the use specific criteria for funiculars and other similar conveyances and setting forth details in regard thereto.” Should the Vail Town Council choose to approve Ordinance No. 16 Series of 2020, the Community Development Department recommends the Council make the following findings: “Based upon the review of the criteria outlined in Sections VIII of the Staff memorandum to the Planning and Environmental Commission dated October 12, 2020 and the evidence and testimony presented, the Vail Town Council finds: 1. That the amendments are consistent with the adopted goals, objectives and policies outlined in the Vail comprehensive plan and compatible with the development objectives of the town; 2. That the amendments are compatible with and suitable to adjacent uses and appropriate for the surrounding areas; and, 3. That the amendments promote the health, safety, morals, and general welfare of the town and promote the coordinated and harmonious development of the town in a manner that conserves and enhances its natural environment and its established character as a resort and residential community of the highest quality.” VII. ATTACHMENTS A. Ordinance No. 16, Series of 2020 B. Staff Memorandum, PEC20-0023, October 12, 2020 C. PEC Minutes, October 12, 2020 November 17, 2020 - Page 354 of 390 ORDINANCE NO. 16 Series of 2020 AN ORDINANCE AMENDING TITLE 12, ZONING REGULATIONS, VAIL TOWN CODE, PURSUANT TO SECTION 12-3-7, AMENDMENT, TO AMEND SECTION 12-16-7: USE SPECIFIC CRITERIA AND STANDARDS, VAIL TOWN CODE, TO AMEND THE USE SPECIFIC CRITERIA FOR FUNICULARS AND OTHER SIMILAR CONVEYANCES, AND SETTING FORTH DETAILS IN REGARD THERETO WHEREAS, the Planning and Environmental Commission (the “PEC”) held a properly noticed public hearing on the proposed amendment on October 12, 2020 in accordance with the provisions of the Vail Town Code; WHEREAS, the PEC recommended approval of the proposed amendment at its October 12, 2020 meeting, and has submitted its recommendation to the Town Council; WHEREAS, the Council finds that the proposed amendment is consistent with the applicable elements of the adopted goals, objectives and policies outlined in the Vail Comprehensive Plan and are compatible with the development objectives of the Town; WHEREAS, the Council finds that the proposed amendments further the general and specific purposes of Title 12, Zoning Regulations, Vail Town Code; and WHEREAS, the Council finds that the proposed amendments promote the health, safety, morals, and general welfare of the Town and promote the coordinated and harmonious development of the Town in a manner that conserves and enhances its natural environment and its established character as a resort and residential community of the highest quality. NOW, THEREFORE, BE IT ORDAINED BY THE TOWN COUNCIL OF THE TOWN OF VAIL, COLORADO, THAT: Section 1. Title 12-16-7(A)11, Funiculars and other similar conveyances, is hereby amended to read as follows: 11. Funiculars and other similar conveyances: a. Funiculars and other similar conveyances shall only be allowed when designed for the purpose of providing pedestrian access to a residential dwelling, an accessory structure, or recreation facility/structure, as determined by the planning and environmental commission. b. Funiculars and other similar conveyances shall only be allowed when significant site constraints prevent conventional means of vehicular access to the residential November 17, 2020 - Page 355 of 390 dwelling, an accessory structure, or recreation facility/structure, as determined by the planning and environmental commission. "Significant site constraints" shall be defined as natural features such as mature trees, natural drainages, stream courses, and other natural water features, rock outcroppings, wetlands, excessive slopes, other natural features, and existing structures that may create practical difficulties in the site planning and development of the lot. c. Funiculars and other similar conveyances shall only be allowed when designed to be compatible with both the site upon which they are located and the residential dwelling to which they provide access, as determined by the planning and environmental commission. d. Funiculars and other similar conveyances shall only be allowed when designed to be appropriately screened. Section 2. If any part, section, subsection, sentence, clause or phrase of this ordinance is for any reason held to be invalid, such decision shall not effect the validity of the remaining portions of this ordinance; and the Town Council hereby declares it would have passed this ordinance, and each part, section, subsection, sentence, clause or phrase thereof, regardless of the fact that any one or more parts, sections, subsections, sentences, clauses or phrases be declared invalid. Section 3. The amendment of any provision of the Town Code as provided in this ordinance shall not affect any right which has accrued, any duty imposed, any violation that occurred prior to the effective date hereof, any prosecution commenced, nor any other action or proceeding as commenced under or by virtue of the provision amended. The amendment of any provision hereby shall not revive any provision or any ordinance previously repealed or superseded unless expressly stated herein. Section 4. All bylaws, orders, resolutions and ordinances, or parts thereof, inconsistent herewith are repealed to the extent only of such inconsistency. This repealer shall not be construed to revise any bylaw, order, resolution or ordinance, or part thereof, theretofore repealed. INTRODUCED, READ ON FIRST READING, APPROVED, AND ORDERED PUBLISHED ONCE IN FULL ON FIRST READING this 3rd day of November, 2020, and a public hearing for second reading of this Ordinance set for the 17th day of November, 2020, in the Council Chambers of the Vail Municipal Building, Vail, Colorado. _____________________________ Dave Chapin, Town Mayor ATTEST: ____________________________ November 17, 2020 - Page 356 of 390 Tammy Nagel, Town Clerk READ AND APPROVED ON SECOND READING AND ORDERED PUBLISHED this 17th day of November, 2020. _____________________________ Dave Chapin, Town Mayor ATTEST: ____________________________ Tammy Nagel, Town Clerk November 17, 2020 - Page 357 of 390 TO: Planning and Environmental Commission FROM: Community Development Department DATE: October 12, 2020 SUBJECT: A request for a recommendation to the Vail Town Council for a Prescribed Regulation Amendment pursuant to Section 12-3-7 Amendment, Vail Town Code to amend Section 12-16-7: Use Specific Criteria and Standards, Vail Town Code, to amend the use specific criteria for funiculars and other similar conveyances, and setting forth details in regard thereto. (PEC20-0023) Applicant: Mauriello Planning Group representing LSC 27 LLC Planner: Jonathan Spence I. SUMMARY The applicant, Mauriello Planning Group representing LSC 27 LLC, is requesting a recommendation to the Vail Town Council for a Prescribed Regulation Amendment pursuant to Section 12-3-7 Amendment, Vail Town Code to amend Section 12-16-7: Use Specific Criteria and Standards, Vail Town Code, to amend the use specific criteria for funiculars and other similar conveyances. Based upon staff’s review of the criteria outlined in Section VI of this memorandum and the evidence and testimony presented, the Community Development Department recommends the Planning and Environmental Commission forward a recommendation of approval to the Vail Town Council for the proposed Prescribed Regulations Amendment. II. DESCRIPTION OF REQUEST This is a request for a recommendation to the Vail Town Council to amend the use specific criteria for funiculars and other similar conveyances. The proposed amendment will revise the criterion to allow for the use of a funicular to gain pedestrian access to accessory structures and recreation facilities/structures. Currently the use criterion restricts the use of funiculars to the access of residential dwellings only. Please see Section IV of the report for the proposed modifications to the use criterion. III. BACKGROUND November 17, 2020 - Page 358 of 390 Town of Vail Page 2 Prior to 2003, the use of funiculars and other similar conveyances was an accessory use in residential zone districts. As an accessory use (customary and incidental to permitted uses) review was limited to the Design Review Board (DRB) with no specific criteria. In 2003 staff proposed reclassifying the use as a Conditional Use in response to community concerns that as an accessory use the review process and community engagement were inadequate. On November 10, 2003, the Planning and Environmental Commission (PEC) voted to recommend approval of the request without any use specific criteria. Subsequently, the Town Council, upon review of the use reclassification, added use specific criteria. Use specific criteria are additional criterion for specific Conditional Uses. Examples of other uses with use specific criterion are Brewpubs and Bakeries. This new language was not remanded to the PEC for further analysis and consideration. The criterion added by the Town Council had unintended consequences of effectively banning new funiculars, specifically by limiting their use to situations where vehicular access to a dwelling unit was not possible due to identified site constraints. IV. PROPOSED TEXT AMENDMENT New language is shown in bold. 12-16-7 Use Specific Criteria and Standards The following criteria and standards shall be applicable to the uses listed below in consideration of a conditional use permit. These criteria and standards shall be in addition to the criteria and findings required by section 12-16-6 of this chapter. 11. Funiculars and other similar conveyances: a. Funiculars and other similar conveyances shall only be allowed when designed for the purpose of providing pedestrian or vehicular access to a residential dwelling, an accessory structure, or recreation facility/structure, as determined by the planning and environmental commission. b. Funiculars and other similar conveyances shall only be allowed when significant site constraints prevent conventional means of pedestrian or vehicular access to the residential dwelling, an accessory structure, or recreation facility/structure, as determined by the planning and environmental commission. "Significant site constraints" shall be defined as natural features such as mature trees, natural drainages, stream courses, and other natural water features, rock outcroppings, wetlands, excessive slopes, other natural features, and existing structures that may create practical difficulties in the site planning and development of the lot. c. Funiculars and other similar conveyances shall only be allowed when designed to be compatible with both the site upon which they are located and the residential November 17, 2020 - Page 359 of 390 Town of Vail Page 3 dwelling to which they provide access, as determined by the planning and environmental commission. d. Funiculars and other similar conveyances shall only be allowed when designed to be appropriately screened. V. APPLICABLE PLANNING DOCUMENTS Title 12 – Zoning Regulations, Vail Town Code Section 3-7 Amendment (in part) A. Prescription: The regulations prescribed in this title and the boundaries of the zone districts shown on the official zoning map may be amended or repealed by the town council in accordance with the procedures prescribed in this chapter. B. Initiation: 1. An amendment of the regulations of this title or a change in zone district boundaries may be initiated by the town council on its own motion, by the planning and environmental commission on its own motion, by petition of any resident or property owner in the town, or by the administrator. 2. A petition for amendment of the regulations or a change in zone district boundaries shall be filed on a form to be prescribed by the administrator. The petition shall include a summary of the proposed revision of the regulations, or a complete description of proposed changes in zone district boundaries and a map indicating the existing and proposed zone district boundaries. If the petition is for a change in zone district boundaries, the petition shall include a list of the owners of all properties within the boundaries of the area to be rezoned or changed, and the property adjacent thereto. The owners' list shall include the names of all owners, their mailing and street addresses, and the legal description of the property owned by each. Accompanying the list shall be stamped, addressed envelopes to each owner to be used for the mailing of the notice of hearing. The petition also shall include such additional information as prescribed by the administrator. VI. REVIEW CRITERIA Section 12-3-7(C)(2) of the Zoning Regulations identifies the criteria that the Planning and Environmental Commission must consider before making a recommendation for a change to the text of the code. These criteria include the following: 1. The extent to which the text amendment furthers the general and specific purposes of the zoning regulations; and November 17, 2020 - Page 360 of 390 Town of Vail Page 4 The proposed text amendment expands, in a limited manner, the use of funiculars on unique properties in the Town of Vail and furthers the general and specific purposes of the zoning regulations as follows (emphasis added): 12-1-2 A General: These regulations are enacted for the purpose of promoting the health, safety, morals, and general welfare of the town, and to promote the coordinated and harmonious development of the town in a manner that will conserve and enhance its natural environment and its established character as a resort and residential community of high quality. 12-1-2 B 5. To conserve and maintain established community qualities and economic values. 10. To assure adequate open space, recreation opportunities, and other amenities and facilities conducive to desired living quarters. Staff finds this criterion to be met. 2. The extent to which the text amendment would better implement and better achieve the applicable elements of the adopted goals, objectives, and policies outlined in the Vail comprehensive plan and is compatible with the development objectives of the town; and The proposed text amendment is compatible with the development objectives of the town and speaks to the origins of Vail and its Tyrolean roots. The following are relevant goals of the Town’s Comprehensive Plan: Vail Land Use Plan: • Goal 1.1. Vail should continue to grow in a controlled environment, maintaining a balance between residential, commercial and recreational uses to serve both the visitor and the permanent resident. • Goal 1.3. The quality of development should be maintained and upgraded whenever possible. • Goal 1.6. Development proposals on the hillsides should be evaluated on a case by case basis. Limited development may be permitted for some low intensity uses in areas that are not highly visible from the Valley floor. New projects should be carefully controlled and developed with sensitivity to the environment. • Goal 2.1. The community should emphasize its role as a destination resort while accommodating day visitors. November 17, 2020 - Page 361 of 390 Town of Vail Page 5 Vail 20/20 • Sense of Place and Character: Vail values the strong history of the town and its unique character and legacy while acknowledging the importance of reinvention. This is reflected in the high quality of the built environment with design and features that endure over time. Staff finds this criterion to be met. 3. The extent to which the text amendment demonstrates how conditions have substantially changed since the adoption of the subject regulation and how the existing regulation is no longer appropriate or is inapplicable; and The criterion that was added by the Town Council in 2003 was not evaluated by the PEC and had the unintended consequence of effectively banning new funiculars, as demonstrated by no new development application or approvals in the last 17 years. The minor amendment is consistent with the underlying intent of the original language and maintains the additional review and community notification requirements of a Conditional Use. Staff finds this criterion to be met. 4. The extent to which the text amendment provides a harmonious, convenient, workable relationship among land use regulations consistent with municipal development objectives; and The proposed text amendment clarifies the use of funiculars while maintaining the extra review process and criterion afforded Conditional Uses. The amendment preserves a harmonious, convenient, and workable relationship among land uses consistent with municipal objectives. As a result, staff finds this criterion to be met. 5. Such other factors and criteria the planning and environmental commission and/or council deem applicable to the proposed text amendment. VII. STAFF RECOMMENDATION Based upon the analysis of the review criteria contained in Section VI of this memorandum and on the evidence and testimony presented, the Community Development Department recommends that the Planning and Environmental Commission make a recommendation to the Vail Town Council to approve a Prescribed Regulation Amendment pursuant to Section 12-3-7 Amendment, Vail Town Code to amend Section 12-16-7: Use Specific Criteria and Standards, Vail Town Code, to amend the use specific criteria for funiculars and other similar conveyances, and setting forth details in regard thereto. November 17, 2020 - Page 362 of 390 Town of Vail Page 6 If the Planning and Environmental Commission chooses to recommend approval of the proposed text amendment, the Community Development Department recommends the following motion: “The Planning and Environmental Commission forwards a recommendation of approval to the Vail Town Council for a Prescribed Regulation Amendment pursuant to Section 12-3-7 Amendment, Vail Town Code to amend Section 12- 16-7: Use Specific Criteria and Standards, Vail Town Code, to amend the use specific criteria for funiculars and other similar conveyances, and setting forth details in regard thereto.” Should the Planning and Environmental Commission choose to forward a recommendation of approval to the Vail Town Council for the proposed Prescribed Regulation Amendment, the Community Development Department recommends the Commission makes the following findings: "Based upon the review of the criteria outlined in Section VI of the Community Development Department memorandum dated October 12, 2020 and the evidence and testimony presented, the Planning and Environmental Commission finds: 1. That the amendment is consistent with the applicable elements of the adopted goals, objectives and policies outlined in the Vail comprehensive plan and is compatible with the development objectives of the town; and 2. That the amendment furthers the general and specific purposes of the zoning regulations; and 3. That the amendment promotes the health, safety, morals, and general welfare of the town and promotes the coordinated and harmonious development of the town in a manner that conserves and enhances its natural environment and its established character as a resort and residential community of the highest quality. VII. ATTACHMENTS A. Applicant's Narrative dated August 17, 2020 November 17, 2020 - Page 363 of 390 Funicular Conditional Use Permit & Zoning Regulations Amendment Location: 696 Forest Road / 2101-072-11-038 LOT 8, BLOCK 1, VAIL VILLAGE FILING 6 Date Submitted: August 17, 2020
 696 FOREST ROAD November 17, 2020 - Page 364 of 390 INTRODUCTION The owners of 696 Forest Road / Lot 8, Block 1, Vail Village Filing 6, LSC 27 LLC, are requesting a Conditional Use Permit to allow for a funicular. The property is zoned Two-Family Primary/ Secondary Residential, and “funiculars” are allowed as a conditional use by Section 12-6D-3: Conditional Uses. In addition, the owners are requesting an amendment to Chapter 12-16: Conditional Use Permits, to amend the “Use Specific Criteria” for funiculars. The applicants have been approved to construct a recreation facility, which includes ski lockers and indoor recreational uses in a structure with a 745 sq. ft. footprint and exterior swimming pool. The recreation facility was originally approved on March 4, 2020, and construction began in July of 2020. The facility is proposed to be accessed via a funicular and a set of stairs. The Town Code defines a funicular (and similar conveyances) as: Exterior, tramlike vehicles, designed to move up and down steep slopes by use of rails or tracks. The Town Code distinguishes funiculars from ski lifts and tows as two separate uses within the Code. A ski lift and tow are not subject to use specific criteria that are applicable to a funicular. The proposed funicular is a 6-seater cab that is customized to match the architecture and materials of the home. The intent is that the cab will match the architecture of the home and will generally blend into the environment. The track is also proposed to be bronze, and varies in height between 4 ft. to 7 ft. off the ground to allow for snow clearance. The total length of track is 260 ft., and it will climb 105 ft. of elevation. The cab is driven by an electric variable speed motor at the top, which uses a cable and drum system, so noise is minimal, and well below the Town’s noise standards. Page of 2 21 Current construction at 696 Forest Rd. November 17, 2020 - Page 365 of 390 Page of 3 21 Proposed funicular cab. The cab will be customized to match the materials of the home. The materials used on the home will be used on the funicular, including timber siding, bronze frame, and copper metal shingles. November 17, 2020 - Page 366 of 390 BACKGROUND Funiculars have been used as a popular solution to moving people and freight up and down steep terrain since the 1860s. While many funicular systems are public methods of transportation, in mountain and resort communities, funicular systems have been privately developed as a method to overcome issues of connectivity where terrain prohibits the ability for pedestrians or vehicles to achieve access. For example, there are a couple of private funiculars in Telluride. Private funiculars are also popular in some lakeside resort communities to provide access down to the waterfront. In the Town of Vail prior to 2003, funiculars were approved as an accessory use to residential dwelling units. This means that there was no review required beyond Design Review. There have been a few funiculars constructed in the Town of Vail. There are two private funiculars currently in the Town of Vail. Both of these were constructed prior to 2003, and no new funiculars have been constructed since. There was previously a funicular in East Vail at 4842 Meadow Lane, however, this one was demolished as part of a demo/rebuild in 2015 so there is little available information on it. In addition, there is a private gondola that was constructed in the late 1980s, but a gondola is Page of 4 21 Six-person funicular at Element 52 in Telluride, CO Small funicular providing access from a private residence down to the waterfront. November 17, 2020 - Page 367 of 390 considered a ski lift and listed separately from funiculars. The existing funiculars and the private gondola are described in additional detail below: 2701 Davos Trail: The Town’s files on this property are corrupted and inaccessible so little is known about the background on this property. The residence at 2701 Davos Trail was constructed in 1981 and sits high on the lot, with significant vertical separation from Davos Trail. In 1985, a separated garage was constructed at the street level, and in 1998 a funicular was constructed connecting the garage to the residence. Based on the information available, the funicular was treated as an accessory use to the residence and the Town’s data management system does not indicate that a conditional use permit was issued on this property. 97 Rockledge Road: The property at 97 Rockledge Road was redeveloped in the early 2000s. The funicular provides pedestrian access from Forest Road up to the residence on Rockledge Road. The funicular was part of a major redevelopment of two homes, 86 Forest Road and 97 Rockledge Road. The funicular was reviewed as an accessory use to the residence. Page of 5 21 Funicular located at 2701 Davos Trail. November 17, 2020 - Page 368 of 390 Following a neighbor controversy when this funicular was constructed, the Vail Town Council directed staff to amend the Zoning Code to require the issuance of a conditional use permit for funiculars. In 2003, the Town of Vail amended the Zoning Regulations to add regulations and requirements for “funiculars.” A definition was added into Chapter 12-2, which states: FUNICULARS AND OTHER SIMILAR CONVEYANCES: Exterior, tramlike vehicles, designed to move up and down steep slopes by use of rails or tracks. In addition, “funicular and other similar conveyances” was added as conditional use in the residential zone districts, including Hillside Residential, Single-Family Residential, Two-Family Residential, Two-Family Primary/Secondary Residential, Low Density Multiple-Family, Medium Density Multiple-Family, and High Density Multiple-Family, and Housing Districts. On November 10, 2003, the Planning and Environmental Commission voted to recommend approval of the request, which was then reviewed by the Town Council. What the PEC recommended was to simply require a conditional use permit without any use specific criteria. The Town Council decided that in addition to making funiculars a conditional use in the residential zone districts, additional use specific criteria should be added to Chapter 12-16: Conditional Use Permits. Ordinance No. 33, Series of 2003, was adopted by the Town Council Page of 6 21 Funicular located at 97 Rockledge Road. November 17, 2020 - Page 369 of 390 on second reading January 6, 2004. The use specific criteria for funiculars and other similar conveyances are as follows: 11. Funiculars and other similar conveyances: a. Funiculars and other similar conveyances shall only be allowed when designed for the purpose of providing access to a residential dwelling, as determined by the planning and environmental commission. b. Funiculars and other similar conveyances shall only be allowed when significant site constraints prevent conventional means of vehicular access to the residential dwelling, as determined by the planning and environmental commission. "Significant site constraints" shall be defined as natural features such as mature trees, natural drainages, stream courses, and other natural water features, rock outcroppings, wetlands, excessive slopes, other natural features, and existing structures that may create practical difficulties in the site planning and development of the lot. c. Funiculars and other similar conveyances shall only be allowed when designed to be compatible with both the site upon which they are located and the residential dwelling to which they provide access, as determined by the planning and environmental commission. d. Funiculars and other similar conveyances shall only be allowed when designed to be appropriately screened from view, as determined by the planning and environmental commission. Page of 7 21 November 17, 2020 - Page 370 of 390 APPLICANT’S REQUEST The applicant’s request has two components: (1) a text amendment to allow more flexibility in the approval of a funicular; and (2) a request for a conditional use permit based on this revised use specific criteria. The applicant is proposing slight changes to the use specific criteria, as proposed below (language to be added indicated in bold and underline): a. Funiculars and other similar conveyances shall only be allowed when designed for the purpose of providing pedestrian or vehicular access to a residential dwelling, an accessory structure, or recreation facility/structure, as determined by the planning and environmental commission. b. Funiculars and other similar conveyances shall only be allowed when significant site constraints prevent conventional means of pedestrian or vehicular access to the residential dwelling, an accessory structure, or recreation facility/structure, as determined by the planning and environmental commission. "Significant site constraints" shall be defined as natural features such as mature trees, natural drainages, stream courses, and other natural water features, rock outcroppings, wetlands, excessive slopes, other natural features, and existing structures that may create practical difficulties in the site planning and development of the lot. c. Funiculars and other similar conveyances shall only be allowed when designed to be compatible with both the site upon which they are located and the residential dwelling to which they provide access, as determined by the planning and environmental commission. d. Funiculars and other similar conveyances shall only be allowed when designed to be appropriately screened from view, as determined by the planning and environmental commission. The changes allow for the use of a funicular to gain pedestrian access to accessory structures and recreation facilities/structures. The applicant believes allowing a funicular is more beneficial than allowing for a ski lift, which is allowed without these additional criteria, as the impacts are less by not having towers and aerial trams located well above the ground. This change allows funiculars in a residential setting, in the same circumstances as ski lifts. The criteria for review of the zoning text amendment and conditional use permit are provided in the following sections. Page of 8 21 November 17, 2020 - Page 371 of 390 CRITERIA FOR REVIEW: ZONING REGULATIONS AMENDMENT Section 12-3-7: AMENDMENT, of the Vail Town Code provides the criteria for review of a prescribed regulations amendment. These criteria, along with an analysis, are provided below: 1.The extent to which the text amendment furthers the general and specific purposes of the zoning regulations; and Applicant Response: The general and specific purposes of the zoning regulations are provided in Section 12-1-2 of the Vail Town Code. The regulations state: A. General: These regulations are enacted for the purpose of promoting the health, safety, morals, and general welfare of the town, and to promote the coordinated and harmonious development of the town in a manner that will conserve and enhance its natural environment and its established character as a resort and residential community of high quality. B. Specific: These regulations are intended to achieve the following more specific purposes: 1. To provide for adequate light, air, sanitation, drainage, and public facilities. 2. To secure safety from fire, panic, flood, avalanche, accumulation of snow, and other dangerous conditions. 3. To promote safe and efficient pedestrian and vehicular traffic circulation and to lessen congestion in the streets. 4. To promote adequate and appropriately located off street parking and loading facilities. 5. To conserve and maintain established community qualities and economic values. 6. To encourage a harmonious, convenient, workable relationship among land uses, consistent with municipal development objectives. 7. To prevent excessive population densities and overcrowding of the land with structures. 8. To safeguard and enhance the appearance of the town. Page of 9 21 November 17, 2020 - Page 372 of 390 9. To conserve and protect wildlife, streams, woods, hillsides, and other desirable natural features. 10. To assure adequate open space, recreation opportunities, and other amenities and facilities conducive to desired living quarters. 11. To otherwise provide for the growth of an orderly and viable community. The proposed text amendments are consistent with the general and specific purposes of the Zoning Regulations as noted above. Specifically related to Chapter 12-16, Conditional Uses, Vail Town Code, a funicular is an uncommon residential use that exhibits special characteristics that warrant additional consideration and review by the Town of Vail. The amendment is relatively minor, providing only some clarification to the regulations as adopted in 2003. The proposed amendment provides the flexibility to allow such a use while ensuring the adequate review of such a “special” use. 2.The extent to which the text amendment would better implement and better achieve the applicable elements of the adopted goals, objectives, and policies outlined in the Vail comprehensive plan and is compatible with the development objectives of the town; and Applicant Response: Funiculars, while relatively rare in the United States, have been transporting both people and cargo for generations in Europe. The use of a funicular to access a home, or other accessory structures on a property, harkens back to Vail’s Tyrolean roots, which is supported by various goals and objectives of the Vail Comprehensive Plan, as evidenced with the following: Vail 20/20 -Sense of Place and Character: Vail values the strong history of the town and its unique character and legacy while acknowledging the importance of reinvention. This is reflected in the high quality of the built environment with design and features that endure over time. -20/20 Vision: The pedestrian ambiance and scale of Vail Village and LionsHead continues into 2020, where the European alpine charm of Vail is replicated in its new development. -The unique character of Vail is evident from the Tyrolean building style that speaks of Vail’s history, to the mountain contemporary style that heralds technological advancement. Page of 10 21 November 17, 2020 - Page 373 of 390 The proposed text amendments better implement the goals, objectives, and policies of the Comprehensive Plan and are compatible with the development objectives of the Town. 3.The extent to which the text amendment demonstrates how conditions have substantially changed since the adoption of the subject regulation and how the existing regulation is no longer appropriate or is inapplicable; and Applicant Response: The applicant is not proposing major changes to the text of the regulations regarding funiculars. In fact, the amendment is minor, providing only additional clarification to the idea that a funicular may be permitted by a conditional use permit to access a portion of a residential unit or accessory and recreational structures/facilities that may be difficult to access via conventional means, such as by vehicular access. When the regulation was adopted in 2003, it was in response to a neighbor concern about the funicular at 97 Rockledge Road. As an accessory use, no notification to adjacent properties was required. As a result, the neighbors felt that they had no input on the impacts to adjacent property owners. With the requirement now for a conditional use permit, neighbors are notified of a proposed funicular and their comments and concerns can be addressed by both the applicant and the Planning and Environmental Commission. The applicant believes that the regulation, when adopted in 2003, did not appropriately take into consideration those circumstances where the use would be appropriate. The PEC never reviewed the use specific criteria in 2003, and thus never had the opportunity to evaluate the impacts of the regulations. Due to the significant changes made to the regulations by the Town Council, the changes should have been remanded back to the PEC for review and recommendation. Now 17 years later, the applicant believes that the conditions that have changed are related to not recognizing reasonable circumstances who the use might be appropriate. The minor clarification to the use specific criteria for funiculars addresses this criterion. 4.The extent to which the text amendment provides a harmonious, convenient, workable relationship among land use regulations consistent with municipal development objectives; and Applicant Response: A residential funicular is an uncommon and unique use. The Planning and Environmental Commission is afforded the ability to review the special characteristics of a funicular on an individual case-by-case basis. The Planning and Environmental Commission has Page of 11 21 November 17, 2020 - Page 374 of 390 the ability to evaluate a funicular in terms of operation (i.e. hours of use, noise, lighting, etc.) and compatibility with the site and the neighboring properties. Additionally, the Planning and Environmental Commission may impose conditions and limitations on the use of a funicular to ensure that the location and operation of the conditional uses will be in accordance with development objectives of the town and will not be detrimental to other uses or properties. Generally, the track for a funicular has a footprint of 1 to 8 sq. ft. for each 20 ft. section of track. The track also lets lots of light through, so vegetation can continue growing underneath the track. This is particularly important on hillsides as the vegetation adds stability to the slope. The proposed text amendments will better clarify the use of funiculars to provide a harmonious, convenient, and workable relationship among land uses consistent with municipal objectives. 5.Such other factors and criteria the planning and environmental commission and/or council deem applicable to the proposed text amendment. Applicant Response: Any additional questions by the Planning and Environmental Commission can be addressed as necessary. Page of 12 21 November 17, 2020 - Page 375 of 390 CRITERIA FOR REVIEW: CONDITIONAL USE PERMIT Section 12-16-6: CRITERIA AND FINDINGS, of the Vail Town Code provides the criteria for review for a conditional use approval. These criteria, along with an analysis, are provided below: 1.The relationship and impact of the use on development objectives of the town. Applicant Response: When the Vail Land Use Plan was adopted in 1986, and again when it was updated in 2009, there has been an emphasis on creating a destination resort community ambiance similar to what one would find in Europe. The Vail 20/20 plan recognizes the Tyrolean character of the town, while at the same time acknowledges the “importance of reinvention.” The use of a funicular similar to those used in similarly steep environments in Europe to help residents access their homes and portions of their property is a unique and appropriate way of giving the residents of this property access to the ski slopes. In reviewing the Vail Land Use Plan and the Vail 20/20 plan, this is an advancement that pays homage to the Tyrolean style destination ski resort that Vail has become. Vail Land Use Plan -1.6. Development proposals on the hillsides should be evaluated on a case by case basis. Limited development may be permitted for some low intensity uses in areas that are not highly visible from the Valley floor. New projects should be carefully controlled and developed with sensitivity to the environment. 4.3. The ambiance of the Village is important to the identity of Vail and should be preserved. (Scale, alpine character, small town feeling, mountains, natural settings, intimate size, cosmopolitan feeling, environmental quality). -2. Land Use Pattern. The pattern of existing land uses in Vail has been shaped by the natural characteristics of the Valley in concert with the man-made features that have been constructed over the years. The predominant features of the Valley which have played a major role in Vail’s design include the proximity of steep slopes, the location of Gore Creek and its floodplain, the location of the ski mountain and attendant ski facilities and the presence of a major transportation corridor – Interstate 70 and its interchanges. -3. Development proposals on the hillsides may be appropriate, in a limited number of cases, for low density residential uses. These proposals would need to be evaluated on a case-by- Page of 13 21 November 17, 2020 - Page 376 of 390 case basis, with development being carefully controlled as to sensitivity to the environment and visibility from the Valley floor. Vail 20/20 -Sense of Place and Character: Vail values the strong history of the town and its unique character and legacy while acknowledging the importance of reinvention. This is reflected in the high quality of the built environment with design and features that endure over time. -20/20 Vision: The pedestrian ambiance and scale of Vail Village and LionsHead continues into 2020, where the European alpine charm of Vail is replicated in its new development. -The unique character of Vail is evident from the Tyrolean building style that speaks of Vail’s history, to the mountain contemporary style that heralds technological advancement. The proposed funicular has little impact on the development objectives of the Town but acts to reflect the development objectives by allowing less impactful way of gaining access to accessory structures or recreation structures/facilities versus that of a driveway or paved trail. 2.The effect of the use on light and air, distribution of population, transportation facilities, utilities, schools parks and recreation facilities, and other public facilities and public facilities needs. Applicant Response: The proposed funicular is for private use only for a home in a two-family residential district and will be used to transport residents of the home to their recreation facility. Therefore, it will have no impact on light and air, distribution of population, transportation facilities, utilities, schools parks and recreation facilities, and other public facilities and public facilities needs. Page of 14 21 November 17, 2020 - Page 377 of 390 3.Effect upon traffic, with particular reference to congestion, automotive and pedestrian safety and convenience, tra ffi c flow and control, access, maneuverability, and removal of snow from the streets and parking areas. Applicant Response: The proposed funicular is for private use only for a home in a two-family residential district. Therefore, it will have no impact on traffic. 4.Effect upon the character of the area in which the proposed use is to be located, including the scale and bulk of the proposed use in relation to surrounding uses. Applicant Response: There are two other homes in the vicinity that utilize solutions to move people on the sleep terrain. One home also has a private funicular, while the other home has a private gondola. The funicular offers the opportunity to move people from one place on the steep property to another in a minimally intrusive yet safe way. The exterior of the funicular will blend with the natural environment and has been designed to be compatible with the site and the surrounding area. The proposed funicular is a 6-person cab that is customized to match the architecture and materials of the home. The total length of track is 260 ft., and it will climb 105 ft. of elevation. The site is heavily treed, and the applicant has made every effort to preserve the natural vegetation on the site, working closely with staff and the Design Review Board. The track is proposed to be bronze, and varies in height between 4 ft. to 7 ft. off the ground to allow for snow clearance. The cab is driven by an Page of 15 21 Gondola located at 330 Rockledge Road. Funicular located at 97 Rockledge Road. November 17, 2020 - Page 378 of 390 electric variable speed motor at the top, which uses a cable and drum system, so noise is minimal. The drum system is located within an enclosure, as shown in the photo. The system meets the setback requirement of 15 ft., and as indicated on the specifications, without any mitigating factors, the decibel level is 41 db at 15 ft., well within noise limitations of the Town of Vail. The specification for the noise levels is provided below: The proposed funicular is designed to be screened from view both from above on the ski slope as well as from below the residential dwelling. There is significant existing vegetation which screens the funicular track and the DRB and staff will review the landscape plan to ensure proper screening of the track. The applicant proposes to make the track disappear from view of any neighbors. Because the funicular is located behind the existing home, and due to dense vegetation, it cannot be viewed from the public street. The cab will be parked at the bottom or top of the track, directly adjacent to structure and generally disappear from view. Page of 16 21 Cable and drum motor system which powers the funicular. November 17, 2020 - Page 379 of 390 5.Such other factors and criteria as the commission deems applicable to the proposed use. Applicant Response: Any additional questions by the Planning and Environmental Commission can be addressed as necessary. 6.The environmental impact report concerning the proposed use, if an environmental impact report is required by chapter 12 of this title. Applicant Response: No Environmental Impact Report is required for this application. Page of 17 21 November 17, 2020 - Page 380 of 390 CRITERIA FOR REVIEW: USE SPECIFIC CRITERIA AND STANDARDS Section 12-16-7(11): USE SPECIFIC CRITERIA AND STANDARDS, Funiculars and other similar conveyances, of the Vail Town Code provides the criteria for review for a conditional use approval. The criteria are proposed to be amended concurrently with this application and the language below reflects the proposed change, with the text to be added underlined for reference. These criteria, along with an analysis, are provided below: a.Funiculars and other similar conveyances shall only be allowed when designed for the purpose of providing pedestrian or vehicular access to a residential dwelling, an accessory structure, or recreation facility/structure, as determined by the planning and environmental commission. Applicant Response: The funicular requested here is to provide access between the recreational facility (a portion of a residential dwelling) near the ski slope and the residential dwelling at the bottom, and therefore complies with this criterion. The applicant explored other options to access the facility, including vehicular access (use by right), paved trail for use by an all terrain vehicle (use by right) or the use of a ski lift or tow (conditional use permit). It was determined that a funicular would minimize site disturbance as it can follow the natural slope and allows for a route that reduces the need for removal of trees. Low noise and limited visibility were also important considerations. A private gondola, similar to the existing gondola at 330 Rockledge Road, remains an option for the property depending on the outcome of this application. This would Page of 18 21 Drone shot of the construction occurring for the recreation facility of 696 Forest Road. The applicant has worked closely with Town staff and DRB to project the existing vegetation. November 17, 2020 - Page 381 of 390 still require a conditional use permit, but the review of a gondola is not subject to these additional review criteria that a funicular is subject to. b.Funiculars and other similar conveyances shall only be allowed when significant site constraints prevent conventional means of pedestrian or vehicular access to the residential dwelling, an accessory structure, or recreation facility/structure, as determined by the planning and environmental commission. "Significant site constraints" shall be defined as natural features such as mature trees, natural drainages, stream courses, and other natural water features, rock outcroppings, wetlands, excessive slopes, other natural features, and existing structures that may create practical difficulties in the site planning and development of the lot. Applicant Response: The property at 696 Forest Road is heavily forested with large aspen trees, with slopes in excess of 40% in some locations. The elevation gain from the bottom of the lot to the top is more than 300 feet and the proposed funicular climbs 105 feet in elevation. These constitute significant site constraints that prevent accessing the recreation facility by conventional means, and thus the proposed funicular complies with this criterion. A vehicular access would need to traverse the site to allow for appropriate grade, which would then require the elimination of a large number of trees and the need for extensive grading. The proposed funicular is a more sensitive solution that reduces permanent scarring of the landscape. In this instance, the funicular is being requested for the purpose of safely providing a means of moving residents between the recreational facility near the ski slopes and the existing home. It will be surrounded by trees and will have minimal visual impact to surrounding properties. Page of 19 21 Existing vegetation and steep slopes at 696 Forest Road. November 17, 2020 - Page 382 of 390 c.Funiculars and other similar conveyances shall only be allowed when designed to be compatible with both the site upon which they are located and the residential dwelling to which they provide access, as determined by the planning and environmental commission. Applicant Response: The proposed funicular is designed to be compatible with the site and the surrounding area as well as to be compatible with the home. The proposed funicular is a 6- person cab that is custom bronze metal and wood siding. The intent is that that cab will match the architecture of the home and will generally blend into the environment. The track is also proposed to be bronze, and varies in height between 4 ft. to 7 ft. off the ground to allow for snow clearance. The total length of track is 240 ft., and it will climb 105 ft. of elevation. The cab is driven by an electric variable speed motor at the top, which uses a cable and drum system, so noise is minimal. d.Funiculars and other similar conveyances shall only be allowed when designed to be appropriately screened from view, as determined by the planning and environmental commission. Applicant Response: The proposed funicular is designed to be screened from view both from above on the ski slope as well as from below the residential dwelling. There is significant existing vegetation which screens the funicular track. Additional landscaping may also be required by the DRB. As a result, the funicular will be screened from view and complies with this criterion. Page of 20 21 Example of the funicular track proposed and how it can blend with the site. November 17, 2020 - Page 383 of 390 ADJACENT PROPERTIES MAURIELLO PLANNING GROUP PO BOX 4777 EAGLE, CO 81631 RUMFORD, THEA J. 675 FOREST RD. VAIL, CO 81657-5518 EPGT LLC, CORPORATION TRUST CENTER 1209 N. ORANGE ST. WILMINGTON, DE 19801-1120 LSC 27 LLC 4514 COLE AVE STE 1175 DALLAS, TX 75205-4183 COLMAR LLC MAHER 3465 N PINES WAY STE104 #71 WILSON, WY 83014-9129 KAUFFMAN, JULIA IRENE 5955 MISSION DR PRAIRIE VILLAGE, KS 66208-1206 670 FOREST RD LLC 6464 S QUEBEC ST STE 400 ENGLEWOOD, CO 80111-6730 MILLERS LIONSHEAD LLC, JEFF FENTRISS 12770 MERIT DR., STE 300 DALLAS, TX 75251-1402 VAIL HOLDINGS LLC 800 S DOUGLAS RD FL 12 CORAL GABLES, FL 33134-3125 OSTLING, PAUL J. & DANITA K. 1196 SMITH RIDGE RD. NEW CANAAN, CT 06840-2332 TREE LINE LLC, BECKETT, TACKETT & JETEL, PLLC 7800 N. MOPAC EXPY, STE. 210 AUSTIN, TX 78759-8959 THOMAS S. IRWIN AND CECELIA J. IRWIN REVOCABLE TRUST 2018 16 VITTORIA RDG BOERNE, TX 78006-4702 HATHORN, MARY M. - ENGLEMAN, JOHN 655 FOREST RD VAIL, CO 81657-5517 UNITED STATES OF AMERICA W 6TH AVE & KIPLING ST LAKEWOOD, CO 80225-0546 706 FOREST ROAD B LLC PO BOX 2181 EDWARDS, CO 81632-2181 Page of 21 21 November 17, 2020 - Page 384 of 390 P L ANNI NG AND E NV I RO NM E NTAL C O M M I S S I O N October 12, 2020, 1:00 P M Virtual 75 S. F rontage Road - Vail, Colorado, 81657 1.Call to Order 1.1.Register in advance for this webinar: https://us02web.zoom.us/webinar/register/W N_4L_TjmME S C2fq0dX P DqUfg 1.2.Attendance Present: Ludwig Kurz, Karen Perez, Rollie Kjesbo, Brian Gillette, Henry Pratt, Pete Seibert, J ohn-Ryan Lockman Absent: None 2.J oint W orksession with Vail Local Housing Authority 2.1.J oint worksession to discuss housing goals and policies including possible revision to the Commercial Linkage and I nclusionary Zoning programs. 60 min. 3.Main Agenda 3.1.A request for a recommendation to the Vail Town Council for a Prescribed Regulation Amendment pursuant to Section 12-3-7 Amendment, Vail Town Code to amend Section 12-23-6: Methods of Mitigation and Section 12-24- 6: Methods of Mitigation, Vail Town Code, to update the Payment of Fees in Lieu provisions of Commercial Linkage and I nclusionary Zoning, and setting forth details in regard thereto. (P E C20-0027) Staff and the applicant have requested this item be tabled to November 9, 2020. 2 min. Applicant:Town of Vail, represented by George Ruther Planner: Rollie Kjesbo moved to table to November 23, 2020. Brian Gillette seconded the motion and it passed (7-0). 3.2.A request for review of Major Exterior Alteration, pursuant to Section 12-7H- 7, Exterior Alterations or Modifications, Vail Town Code, to allow for the conversion of eleven (11) fractional units to fee simple whole ownership units, located at 701 W est Lionshead Circle/Lot 3, Block 2, Vail Lionshead Filing 3, and setting forth details in regard thereto. (P E C20-0022) 30 min. Applicant:Lion Vail L L C Planner:J onathan Spence Planner Spence gives a brief presentation on the application and the history of previous applications that have taken place affecting the site. November 17, 2020 - Page 385 of 390 Rocky Cortina representing the applicant gives some insight into the rental situation taking place on the property and which units are selling or being rented the most. Fractional ownerships are not as popular as they were when the building was being built. No public comment or questions from the Commission. Rollie Kjesbo moved to approve. Brian Gillette seconded the motion and it passed (7-0). 3.3.A request for a recommendation to the Vail Town Council for a Prescribed Regulation Amendment pursuant to Section 12-3-7 Amendment, Vail Town Code to amend Section 12-16-7: Use Specific Criteria and Standards, Vail Town Code, to amend the use specific criteria for funiculars and other similar conveyances, and setting forth details in regard thereto. (P E C20- 0023) 30 min. Applicant:L S C 27 LLC, represented by Mauriello Planning Group Planner:J onathan Spence 1. The word "vehicular" be removed from the proposed changes to Section 12-16-7A (11)A and the words "pedestrian or" be removed from the proposed changes to Section 12-16-7A (11)B by the applicant prior to the Town Council meeting. Planner Spence introduces the applicant and references the recommendation given by staff in the memorandum. Pratt asks for background on the approval process for a funicular. Spence lays out the process to go through to get approval for a funicular. Kurz asks if the Tramway Board of Colorado is a reviewing agency for funiculars. Spence does not believe so but defers to the applicant to answer in full. Mauriello begins his presentation and gives some background. Goes into some of the criteria needed for a Conditional Use Permit (C UP) to install a funicular. The applicant compares funiculars to ski lifts in terms of impact and how a ski lift does not have additional criteria for a C UP and could be installed on a single-family lot. Some examples of existing funiculars and a private gondola are listed and explained. Goes over how one of the funiculars on Forest road created a controversy which led Town Council to change a funicular to a conditional use. Town Council added specific criteria at the meeting and did not remand the application back to the Planning and Environmental Commission. The application is looking to amend certain parts of the section to make it more flexible. He then goes over the specific changes proposed in the language. Gillette expresses concern that it may be too restricting still and could be broader to include patio or deck. Mauriello explains that’s possible and that they were trying to propose as little change as possible. Goes into explanation of minimal activity or noise November 17, 2020 - Page 386 of 390 produced by funiculars. Spence adds that the change could be simply done with a few words added to the proposed change. Gillette wants to know what is needed to do small additions to lots like patios. There is nothing prohibiting you from using your lot if steep, so why not let people do this? Perez is concerned with the “vehicular” portion as people may start using ATVs or snowmobiles to access and how that could be a big impact. Gillette gives a possible explanation of how a vehicle funicular would affect. Spence adds that funiculars could not be the sole access for a home per fire code. Michael Suman adds a small description of what a funicular is. Perez says while they can be small they could be large as well. Does there need to be language added to limit it to residential use or could it be limited to a conditional use? Spence adds that those concerns could be addressed as this is a conditional use and needs another round of review. Mauriello adds that they could strike out the “vehicular” part and still move forward. Suman adds again that a house would not be built up a hill without the garage at the bottom. Spence clarifies why the language was included, coming from another section. I t could also be appropriate to strike the “pedestrian of” out of section B. Perez and applicant agree with this. Kurz asks what the grade is between house and recreation facility for the example shown. Suman estimates between 35-40 degrees. There is no public comment. Rollie Kjesbo moved to recommend approval with conditions. Brian Gillette seconded the motion and it passed (7-0). 3.4.A request for review of an exemption plat, pursuant to Title 13 Chapter 12, Exemption Plat, Vail Town Code, to allow for increases to the allowable Site Coverage and Gross Residential Floor Area (GRFA) allotment for individual lots within the Spraddle Creek Estates subdivision, and setting forth details in regard thereto. (P E C20-0015) 45 min. Applicant:Spraddle Creek Estates Homeowners, represented by Zehren and Associates Planner:J onathan Spence November 17, 2020 - Page 387 of 390 Planner Spence goes over the reason why the application is back for another round of discussion before asking for a recommendation. He lists the requests made by the P E C at the previous meeting for more information needed. Spence adds how the application has been changed and the additional information that was reported. Pratt asks about changing the HR language and if that would satisfy the request. Spence adds that it could be done that way, but a plat would still have to be amended. Pratt clarifies that this is the only property in the HR district. Gillette doesn’t get how we can amend if they are voluntarily capping some of the lots. Spence adds that this could have been an S D D from the start since this is the only property in this town with this zoning. Pratt asks if this was the result of a negotiation. Spence clarifies how there was a designated use for Hillside, but no zoning and the zoning came at a later date. Gillette asks exactly what the application is now. Spence clarifies and says changing the HR district would be another, longer process. There is a general discussion among commissioners and staff on how this application could be sufficed without a plat and if amending the zoning district would be more appropriate. The discussion turns to the allotted amount of GRFA and if it is warranted. W hat has changed since the original approval and does that support the request? Gillette explains how he sees this as correcting a mistake that was done in the plat. Seibert says that the reason for restricting GRFA is to limit visibility and that has not changed. They still have a prominent location and adding to that could undo the reason for putting the restriction in place. There is concern about where the square footage would be added. More discussion takes place on how building envelopes or GRFA would affect the visibility takes place amongst those present. Kurz asks if the cap listed would hold over to buyers of those properties in the future. Spence clarifies with explaining the chart. Pratt doesn’t like the disconnect but understands how the caps could be a problem in the future. He doesn’t see how language could be written that wouldn’t be arbitrary. David Kaselak, representative of the applicant, answers some questions on November 17, 2020 - Page 388 of 390 visibility, and how a plat note would negate any future legal issues. Spence asks for additional feedback on materials needed and if there are any more comments. Gillette still has questions on clarity of comparable areas of town. How would this affect the area and what would additional GRFA look like. Discussion on design and restrictions in the area takes place. Gillette asks for a photo rendering on what the difference would look like. Lockman adds that he’s agreed with some comments earlier on the arbitrary numbers being proposed. I t would be appropriate to give them a commensurate increase with GRFA that other areas enjoyed. Kjesbo voices his support of the comments by Gillette. Kurz adds a question on whether there is a public benefit associated with the application? Spence adds that there is none proposed. There is no public comment. Brian Gillette moved to table to October 26, 2020. Pete Seibert seconded the motion and it passed (7-0). 4.Approval of Minutes 4.1.September 28, 2020 P E C Results Rollie Kjesbo moved to approve. Karen Perez seconded the motion and it passed (6-0). Abstain:(1)Seibert 5.Adjournment Rollie Kjesbo moved to adjourn. Karen Perez seconded the motion and it passed (7-0). The applications and information about the proposals are available for public inspec tion during regular offic e hours at the Town of Vail Community Development Department, 75 South Frontage Road. The public is invited to attend the project orientation and the site vis its that prec ede the public hearing in the Tow n of Vail Community Development Department. Times and order of items are approximate, subject to c hange, and c annot be relied upon to determine at w hat time the Planning and Environmental Commission w ill c onsider an item. Please c all (970) 479-2138 for additional information. Please call 711 for sign language interpretation 48 hour prior to meeting time. Community Development Department November 17, 2020 - Page 389 of 390 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C : Adjournment 7:40 pm (estimate) November 17, 2020 - Page 390 of 390