HomeMy WebLinkAbout2020-11-17 Agenda and Supporting Documentation Town Council Afternoon Meeting Agenda
VAIL TO W N C O U N C IL R E G U L AR ME E TIN G
Agenda
Virtual
1:00 P M, November 17, 2020
Meeting to be held Virtually (access High Five Access Media
livestream https://www.highfivemedia.org/live-five the day of
the meeting and visit https://www.vailgov.com/town-council to
participate in public comment)
Notes:
Times of items are approximate, subject to change, and cannot be relied upon to determine what time Council will
consider an item.
Public comment on any agenda item may be solicited by the Town Council.
1.Executive Session
1.1.Executive Session, pursuant to C.R.S. §24-6-402(4)(f) - to discuss
personnel matters, regarding: Town Manager Annual Review
90 min.
Presenter(s): Matt Mire, Town Attorney
2.The Afternoon Regular Meeting will reconvene at 2:30 p.m
3.Presentation / Discussion
3.1.Eagle County Public Health Crisis Update 30 min.
Presenter(s): Heath Harmon, Eagle County Director of Eagle County
Public Health & Environment; and W ill Cook, Vail Health C E O
Background: Council will hear from Eagle County Public Health and
Environment and Vail Health regarding current health crisis concerns and
health order.
3.2.I nclusionary Zoning/Commercial Linkage Fee in Lieu Rate Update and
Housing Mitigation Policy Amendments Update
15 min.
Presenter(s): George Ruther, Housing Director
Action Requested of Council: No action is requested or required at this
time.
Background: E P S and the Town staff have twice met with the Vail Local
Housing Authority to collaborate on a proposed fee in lieu update and
housing policy amendments. The purpose of this agenda item is to highlight
the discussions to date and inform the Vail Town Council of the progress
made. The Vail Local Housing Authority is discussing this matter at the
request of the Vail Town Council.
3.3.Guest Experience I nitiatives Updates (2020-2021)15 min.
Presenter(s): Mia Vlaar, Economic Development Director and Alison
W adey, Vail Chambers and Business Association
Action Requested of Council: I nformational only.
Background: Update will be presented about Guest Experience I nitiatives
related to early season activation, Revely, and Prima Vail (employee guest
November 17, 2020 - Page 1 of 140
service training and engagement).
3.4.Municipal Operations Update W inter Season (2020-2021)15 min.
Presenter(s): Scott Robson, Town Manager
Action Requested of Council: I nformational only.
Background: Updates about changes in municipal operations with changing
public health orders as well as updates about ski area operations related to
the upcoming winter season including transit and communications plan
implementation.
3.5.Proposal for Donovan Pavilion Remodel 15 min.
Presenter(s): Patty Mc Kenny, Assistant Town Manager; Greg Macik and
Luis Vazquez, Architects for Tab Associates; and Laurie Asmussen,
Donovan Pavilion Management Company
Action Requested of Council: I nformational presentation with council
direction requested.
Background: Town staff will present the proposal for the Donovan Pavilion
remodel project with a review of design and cost estimates. Mechanical
work and an addition are proposed for the remodel. The request would
include a start date of November 2020 with completion spring of 2021 and
include funding in the upcoming supplemental budget ordinance (first
reading Dec 1 2020).
3.6.Lessons Learned from Colorado W ildfires. 30 min.
Presenter(s): Mark Novak, Vail Fire Chief and Paul Cada, W ildland
Program Manager
Action Requested of Council: I nformation only
Background: The wildfires that occurred in Colorado in 2020 were historic
in both their size and impacts on local communities. This presentation will
review several of these wildfires and provide recommendations to increase
Vail's preparedness and resiliency when wildfires impact the Town of Vail.
3.7.Electric Bike Share Pilot Program Follow Up Discussion 20 min.
Presenter(s): Beth Markham, Environmental Sustainability Coordinator and
Kristen Bertuglia, Environmental Sustainability Director
Action Requested of Council: Provide feedback and direction regarding a
future electric bike share program
Background: Given the limited budget to implement the e-bike share pilot
program, it was a very small and isolated experiment to see if and how an e-
bike share system would be utilized in Vail. Overall, staff considers the pilot
program a success. Feedback was overall positive and several lessons were
learned on implementation of a successful e-bike share program.
I mplementation of an e-bike share system can enhance the experience in
Vail, supports Vail’s designation as a Silver Bicycle Friendly Community,
and is also a carbon mitigating solution that supports the goals of the Town
of Vail and Climate Action Plan of Eagle County. Additional data collected
through a Phase Two Pilot can better inform implementation a full-scale e-
bike share system.
Staff Recommendation: Budgeting $75,000-100,000 to implement a Phase
Two Pilot Program
4.D R B / P E C Update (5 min.)
4.1.D RB / P E C Update
Presenter(s): J onathan Spence, Planning Manager
November 17, 2020 - Page 2 of 140
5.Information Update
5.1.V LHA Meeting Minutes October 27, 2020
5.2.A I P P October 5, 2020 Approved Meeting Minutes
5.3.Future Town Council Agenda Topics
6.Matters from Mayor, Council and Committee Reports (10 min.)
7.Recess
7.1.Recess 5:10 pm (estimate)
Meeting agendas and materials can be accessed prior to meeting day on the Town of Vail website
www.vailgov.com. All town c ounc il meetings will be streamed live by High Five Acc ess Media and available for
public viewing as the meeting is happening. The meeting videos are also posted to High Five A cc ess Media
website the week following meeting day, www.highfivemedia.org.
Please c all 970-479-2136 for additional information. S ign language interpretation is available upon request with 48
hour notification dial 711.
November 17, 2020 - Page 3 of 140
VA I L TO W N C O UNC I L A G E ND A ME MO
I T E M /T O P I C: Executive Session, pursuant to C.R.S. §24-6-402(4)(f) - to discuss personnel
matters, regarding: Town Manager Annual Review
P RE S E NT E R(S ): Matt Mire, Town Attorney
November 17, 2020 - Page 4 of 140
VA I L TO W N C O UNC I L A G E ND A ME MO
I T E M /T O P I C: Eagle County Public Health Crisis Update
P RE S E NT E R(S ): Heath Harmon, E agle County Director of Eagle County Public Health &
E nvironment; and W ill Cook, Vail Health C E O
B AC K G RO UND: Council will hear from Eagle County Public Health and E nvironment and Vail
Health regarding current health crisis concerns and health order.
November 17, 2020 - Page 5 of 140
VA I L TO W N C O UNC I L A G E ND A ME MO
I T E M /T O P I C: I nclusionary Z oning/Commercial L inkage F ee in L ieu Rate Update and Housing
Mitigation Policy Amendments Update
P RE S E NT E R(S ): George Ruther, Housing Director
AC T IO N RE Q UE S T E D O F C O UNC I L: No action is requested or required at this time.
B AC K G RO UND: E P S and the Town staff have twice met with the Vail L ocal Housing Authority
to collaborate on a proposed fee in lieu update and housing policy amendments. The purpose of
this agenda item is to highlight the discussions to date and inform the Vail Town Council of the
progress made. The Vail L ocal Housing A uthority is discussing this matter at the request of the
Vail Town Council.
AT TAC H ME N TS:
Description
Inclusionary Zoning Commercial Linkage Fee in Lieu Rate Update Policy Amendment 11172020
November 17, 2020 - Page 6 of 140
To: Vail Town Council
Vail Local Housing Authority
From: George Ruther, Housing Director
Vail Local Housing Authority
Date: November 17, 2020
Subject: Status Report - Inclusionary Zoning/c ommercial Linkage Fee in Lieu Rate Update and
Housing Mitigation Policy Amendments.
1. PURPOSE
The purpose of this memorandum is to present a status report on the progress toward an
Inclusionary Zoning/commercial Linkage Fee in Lieu Rate Update and Housing Mitigation Policy
Amendments.
This fee update and policy amendment action supports the Vail Town Council’s goals,
initiatives, and priorities outlined in the Vail Town Council Action Plan 2018 – 2020. Specifically,
accommodating the need for housing within the community as the Town Council has
determined housing is necessary infrastructure.
2. BACKGROUND
The Vail Town Council is the policymaking body of the Town of Vail. The Town Council has
expressed an interest in updating the fee in lieu payment rate and amending certain housing
policies. For instance, changing the policy for determining the payment rate from the gap in
affordability to the actual cost of constructing deed-restricted homes, which would include and
adopting residential linkage requirements. As such, proposed changes in policy should first be
considered by the Vail Town Council. If the Town Council determines a possible change in
policy warrants further consideration, policy making direction can be provided and the town staff
will prepare options for policy implementation to be presented to the Town’s Planning and
Environmental Commission for evaluation. The Planning and Environmental Commission will
then be charged with forwarding a recommendation on proposed policy implementation to the
Vail Town Council for consideration and adoption.
On September 1, 2020, the Vail Town Council instructed the town staff and the Vail Local
Housing Authority to collaborate with Economic & Planning Systems (EPS), stakeholders, and
potentially affected parties to develop and propose policy implementation options and land use regulation amendments. The Town of Vail Housing Department reached out to Economic &
Planning Systems, Inc. (EPS) for technical assistance in updating the fee in lieu mitigation rates.
EPS is widely recognized as leaders and industry experts in the development of land use policy
and regulations based upon economic considerations and impacts.
November 17, 2020 - Page 7 of 140
Town of Vail Page 2
3. STATUS REPORT ON PROGRESS
EPS and the Town staff have twice met with the Vail Local Housing Authority to collaborate on a
proposed fee in lieu update and housing policy amendments. The purpose of this section of the
memorandum is to highlight the discussions to date and inform the Vail Town Council of the
progress made. The following issues are being discussed in preparation of a proposed
recommendation to the Vail Town Council:
• Pros, cons and trade offs of determining fee in lieu payment amounts based upon cost of
construction and/or free-market sales price of comparable homes.
• Applicability in the application of the inclusionary zoning and commercial linkage (i.e.
what types of developments should it apply).
• Pros and cons of adopting residential linkage requirements for more forms of residential development.
• Establishing a priority preference for the various housing m itigation methods (on-site, in-
town, land dedication, new dwelling units, deed restrictions, fee in lieu, etc .)
• Remaining focused on the Town’s housing objectives and maintaining simplicity in the
implementation of the regulations
• The relationship of mitigation rate to mitigation method to employee generation rate.
• The relative effectiveness of the existing regulations
• Peer resort community review
The following housing-related polic ies and how they may be implemented within the context of
the Town’s land use regulations are being discussed:
• On-site versus off -site.
• In-town versus down valley .
• Preserving housing opportunities for year-round residents through regulatory exclusions,
exemptions, or deferrals.
• Mitigation rates and percentages.
• Prioritized and preferred methods of mitigation with built-in incentives/disincentives (what
is the role of fee in lieu?)
• Who is responsible for addressing the increased demand for housing as a result of new
development? (residential linkage)
Summary of Vail Local Housing Authority considerations at this time:
• The Authority remains open to evaluating the merits of free-market sales price
comparables and actual cost of construction figures. Regardless of the option selected,
the method of calculation must be easily updated with the acknowledgment and
understanding that such data will trail current market conditions.
• The Authority generally believes that inclusionary zoning, and residential linkage if adopted, should be applied more equally.
• The consensus of the Authority is that residential linkage should be strongly considered
as an additional housing mitigation tool.
• The Authority is likely to recommend that prioritized preferences are established for
mitigation methods with fee in lieu only av ailable in instances to fulfill a fraction of a
November 17, 2020 - Page 8 of 140
Town of Vail Page 3
dwelling unit or employee requirement. The highest priority should be the creation of
new dwelling units and/or the transfer of new deed restrictions.
• The Authority recommends focusing only on the Town’s housing objectives and
maintaining simplicity in the implementation of new regulation to ensure effectiveness. Do not over complicate the process.
• The Authority is dedicating additional time to more fully understand the complex
relationship between mitigation rate (%) and mitigation method ($).
• The Authority believes differential mitigation rates are likely needed when considering
on-site to off -site and in-town to down valley. The preference should remain on-site and
in-town.
• The Authority is continuing to evaluate the trade offs of exemptions, exclusions and
deferral opportunities from certain aspects of regulation for year-round residents.
4. NEXT STEPS
The Vail Local Housing Authority and the town staff will meet again with EPS on Tuesday,
November 24th to continue discussions as they formulate a recommendation to the Vail Town
Council. In the interim, however, peer resort interviews are continuing and data collection for
fee in lieu calculation considerations is underway.
The Housing Department is c urrently on the agenda of the Town of Vail Planning &
Environmental Commission (PEC) for a discussion regarding policy implementation options on Monday, December 14th. At this time, it is anticipated Town staff would return to the PEC for a
second presentation on Monday, January 11th for a final recommendation of implementation
options to the Vail Town Council.
In the end, the town staff will return to the Vail Town Council for final decision making and
adoption on this policy matter. It is estimated this process will require approximately 60 to 90
days to complete and be ready for implementation in early 2021.
November 17, 2020 - Page 9 of 140
VA I L TO W N C O UNC I L A G E ND A ME MO
I T E M /T O P I C: Guest E xperience I nitiatives Updates (2020-2021)
P RE S E NT E R(S ): Mia Vlaar, E conomic Development Director and A lison Wadey, Vail
Chambers and B usiness Association
AC T IO N RE Q UE S T E D O F C O UNC I L: I nformational only.
B AC K G RO UND: Update will be presented about Guest E xperience I nitiatives related to early
season activation, Revely, and Prima Vail (employee guest service training and engagement).
AT TAC H ME N TS:
Description
Memo Guest Experience Initiatives 111720
PrimaVail Update
November 17, 2020 - Page 10 of 140
To: Mayor and Town Council
From: Vail Guest Experience Advisory Group
Date: November 17, 2020
Subject: Guest Experience Initiatives Update for 2020-2021 Winter Season
1. SUMMARY
The planning committee, represented by the Town of Vail, VCBA and Vail Mountain, will
present an overview of the Guest Experience Initiatives which are being launched for the
second year. While there are a number of challenges presented by the public health crisis,
these initiatives remain compliant with current health orders and requirements. The
presentation will include highlights about the following programs:
• Revely and early season activations
• PrimaVail Guest Service Employee Training
• PrimaVail Employee Engagement offerings
2. BACKGROUND
The Guest Experience collaboration between the Town and Vail Mountain identified a series
of partner initiatives that formed the foundation for ongoing resort-community programs and
activities. There were several objectives identified as the basis for the initiatives, as follows:
1. Align town and mountain to provide a seamless world-class experience for our collective
vacationing guests
2. Enhance Town of Vail/Vail Mountain Level of Service and Seamless Experience with
the continuation of a customer service training program, embracing the foundational
work by the Vail Chamber & Business Assoc. and to be made available to all Town
of Vail business license holders.
3. Bolster early winter season economy with off mountain guest experiences and traditional
and seasonal activation.
4. Ensure broad community stakeholder participation and input
Since the August 2018 Town Council and Vail Resorts retreat, the Vail Guest Experience
Collaborative Advisory Committee has continued to meet to ensure programming continues
and meets the objectives outlined above.
November 17, 2020 - Page 11 of 140
Town of Vail Page 2
3. DESCRIPTION OF GUEST EXPERIENCE INITIATIVES PROGRAMMING
Early Season Guest Experience Enhancements
▪ Revely: Welcome to the Brilliance of Winter
▪ Vail Apres– A New Vail Tradition
Revely: Welcome to the Brilliance of Winter
Revely is inspired by the references, phonetic and literal of the words Reveille, Revelry, and
Revel, each signifying a start, beginning, and also having association to celebration by
dance and festivities. Revely Vail – is our start to winter, celebrated by on and off-mountain
experiences and festivities, and symbolic of a season of brilliance.
The goal of Revely: Welcome to the Brilliance of Winter is to create early season traditions
to enhance the guest experience both on- and off-mountain and to contribute to growing
guest visitation year-over-year. Guests will have the opportunity to participate in village
activations that complement the more predictable and consistent on-mountain skiing and
riding experience due to Vail Resorts’ 2019 investment in snowmaking improvements. The
2020 Revely event offering has been modified to provide outdoors programming to comply
with public health orders and will include:
• Ice Skating Events at Solaris – Two 15-minute shows every Saturday from November 28
– December 26
• Vail’s Festival of Lights– Storefronts will be decorated with town-provided white lights,
villages will feature theatrical lighting vignettes, including a seasonal gobo projection and
colorful wash lighting.
• The festival of lights will culminate with the first of two holiday tree lighting ceremonies
on November 28 in Lionshead
• 10th Mountain Parade is being reimagined with the Colorado Ski Museum to celebrate
Vail’s legacy and keep this historical and cultural theme alive
• Kris Kringle Market in Vail Village
• Astronomy Nights
• Apres live music in Vail Village and Lionshead
Vail Apres – Year two of a New Vail Tradition
The goal of Vail Après is to celebrate Vail’s European alpine heritage with a unique and
ownable resort ritual that enhances the village experience and creates an emotional
connection with our guests as they come off the mountain at the conclusion of the ski day.
The daily ringing of the bells has been moved from 3pm to 4pm to better accommodate
businesses and guests and to announce the beginning of Vail Après. Ambient live music
has been added in several outdoor locations to provide a sensory, festive, celebratory
environment. The Advisory Committee is acquiring several automated bells to be placed in
key locations in the villages to being the daily bell ringing for Vail Apres. Bells will ring
across the clock towers and bells in the villages will chime in unison, celebrating the legacy
of Vail and symbolizing the beginning of an elevated Vail Après experience.
November 17, 2020 - Page 12 of 140
Town of Vail Page 3
Community Guest Service Training
The goal of the guest service training program is to enhance the level of service by creating
a seamless community-wide guest experience by training employees in the town with a
common philosophy, language, and manner to interact with our guests. Employees will learn
how to connect with guest emotions to make a lasting impression, using interactive tips and
Vail-specific guest interactions. This seasons format has been adapted to online and the
content is expanded to support employees in helping guests safely navigate within the Vail
community in light of the current public health precautions.
Employee Engagement Programming
The goal of the employee engagement program is to draw upon the foundational work of the
Vail Chamber and Business Association’s ambassador program, which supports and
encourages “community” among employees, focusing on education, social opportunities and
employee recognition and rewards. This programming remains fluid and will be confirmed as
public health orders would allow.
• Employee education – Community Tour & Vail History Seminar
• Employee social events
• Recognition program
November 17, 2020 - Page 13 of 140
VAIL GUESTEXPERIENCE INITIATIVES
FALL UPDATE 11.17.20
November 17, 2020 - Page 14 of 140
PURPOSE
The Guest Experience Collaborative Advisory Committee continues with the following Initiatives and Programming for Year Two: Winter Season 2020-2021:
1.Align Town of Vail and Vail Mountain to provide a Seamless Guest Experience
2.Bolster early winter season economy with off-mountain guest experiences and traditional and seasonal activation.
3.Enhance Town of Vail/Vail Mountain Level of Service and seamless guest experience with the continuation of a community guest service training curriculum (embracing the foundational work by the Vail Chamber & Business Association and to be made available to all Town of Vail business license holders.
4.Ensure broad community stakeholder education and input.
November 17, 2020 - Page 15 of 140
PROGRESS UPDATE
1.Early Season Guest Experience
•Revely Vail
•Magic of Lights
•Vail Après / Ambient Music
2.Community Guest Service Training
•Content &Curriculum
3.Employee Engagement
•Programming Calendar
November 17, 2020 - Page 16 of 140
REVELY VAILEARLY SEASON ACTIVATION
VisionVail’s welcome to the brilliance of winter. Enhance early season, shifting focus to smaller, outdoor offerings.
ConceptContinue early season activations, focusing on smaller, outdoor offerings
Community Support &Awareness:•Marketing/Communications plan
•Merchant recommendations andideation
•DiscoverVail.com content •Partner communication plan
Events Include:
-Tree Lighting
-Vail Après Ambient Music
-Kick off to Magic of Lights
-Ice Skating Shows
-Virtual Alpine Arts Project
-More
RevelyVail.com
November 17, 2020 - Page 17 of 140
VAIL APRÈSCONTINUING THE TRADITION
VisionContinue homage to Vail’s European alpine heritage and liven up thevillage core and guest-experience.Focus on outdoor celebration and message time change to 4pm.
ConceptAt 4PM each day, the villages and mountain come together to celebrate the legacy of Vail. The clock towers in the villages chime,bells ring across the mountain and in the village, celebration of the end of your day of adventure on the mountain.
Community Enablement/Support:•Businesses to use bells they were given last season•Electronic Bells Sounds to be setup in each Village
•Vision statement &purpose
•Merchant recommendations and ideation
•Partner communication plan
November 17, 2020 - Page 18 of 140
Guest Service Curriculum (November -January)•Collaboration with VCBA on an integrated calendar ofprograms
•Content revisions to include Environmental, Mental Health and COVID communication
Employee Engagement Programming (December -January)•Employee education –Community Tour & Vail History Seminar•Employee social opportunities
•Recognition program
•Leadership Forums
•Communications plan
PRIMAVAIL
TRAINING & EMPLOYEE ENGAGEMENT
November 17, 2020 - Page 19 of 140
Guest Service Training: Noon start time. 90 minutes via Zoom.
•Thursday, November 19
•Thursday, December 3
•Thursday, December 10
•Thursday, December 17
Walking Tours / Vail History101
9:30 -11 a.m. Leaving simultaneously from Vail and Lionshead Welcome
Centers. In person, 10-person maximum per tour, socially distanced,
masks required.
•Tuesday, December 1
•Tuesday, December 8
•Tuesday, December 15
Sign up today at PrimaVail.com
PRIMAVAIL
TRAINING & EMPLOYEE ENGAGEMENT
November 17, 2020 - Page 20 of 140
COMMUNICATION
PLAN &MILESTONES
Community Awareness Campaign
•Press Release
•Partner communication outlets –VCBA, TOV, Vail Mtn,etc.
•Organic & Paid placements –Newspaper, Social, Web
•VEAC & VLMD Sessions
•Annual meetings & season kick-offs
•Business Toolkit: VIEW TOOLKIT
November 17, 2020 - Page 21 of 140
Virtual
Guest Service
Training #111/19/20
Virtual
Guest Service Training #212/3/20
Virtual
Guest Service Training #312/10/10
Leadership Forum #1 TBD
Guest Service Training #5 TBD
Walking Tour/History 101 #112/1/20
Employee Appreciation #1
TBD
VAIL APRÈS
PROGRAM CONCEPT 2020 TIMELINE
Virtual
Guest Service Training #412/17/20
Walking Tour/History 101 #212/8/20
Walking Tour/History 101 #312/15/20
Walking Tour/History101#4TBD
Employee Appreciation / Sustainability
TBD
Employee Appreciation #2
TBD
REVELY VAIL
November 17, 2020 - Page 22 of 140
VA I L TO W N C O UNC I L A G E ND A ME MO
I T E M /T O P I C: Municipal Operations Update W inter S eason (2020-2021)
P RE S E NT E R(S ): S cott Robson, Town Manager
AC T IO N RE Q UE S T E D O F C O UNC I L: I nformational only.
B AC K G RO UND: Updates about changes in municipal operations with changing public health
orders as well as updates about ski area operations related to the upcoming winter season
including transit and communications plan implementation.
AT TAC H ME N TS:
Description
Memo Municipal Operations 111720
November 17, 2020 - Page 23 of 140
To: Mayor and Town Council
From: Town Manager’s Office
Date: November 17, 2020
Subject: Municipal Operations Update Winter Season 2020-2021
I. PURPOSE
The purpose of the memo is to provide updates to a number of the town’s municipal operations
for upcoming winter season, 2020 -21. Town staff continue to monitor public health orders and
impacts on its municipal services. As the town prepares for the upcoming winter, staff will plan
for the ability to react quickly in its municipal operations in order to comply with revisions to
public health orders as the state of the COVID cases changes in coming months.
▪ Municipal Offices Operational Changes in response to Public Health Orders (Orange-High-
Risk)
▪ Transit Guidance Update
▪ Ski Area Guidance Plan & Status
▪ Vail Winter Messaging (Communications Campaign)
III. MUNICIPAL OPERATIONS UPDATES
Municipal Offices Operational Changes in response to Public health orders (Orange-high-
Risk)
In response to the recent discussions about changing the Eagle County’s COVID risk meter
assessment to the orange / high risk category, the Town of Vail is making additional
adjustments to its non-essential operations effective Monday, Nov. 16. Town employees across
departments have been asked to work remotely as much as possible and will offer service with
those in need though phone and/or online platforms. All essential services, including transit,
library, welcome center, building inspections, parking sales and police and fire will operate
uninterrupted. Face coverings are required to access all interior public spaces and an outdoor
mask zone has been established in the core village areas. For a complete listing of the status of
Town of Vail operations, please check www.vailgov.com
Transit Guidance Update
The Colorado Department of Public Health and Environment (CDPHE) has released draft
updated guidance for public transportation providers across the State and Eagle County transit
providers including Vail have provided input. In short, the revised guidance from the State will
continue to include a mask mandate on buses and provide capacity guidance on buses to 50%.
Assuming significant skier visitation this winter, this 50% capacity limit poses a major challenge
for Vail’s transit system to effectively implement during peak periods this winter.
November 17, 2020 - Page 24 of 140
Town of Vail Page 2
Vail Transit is making every effort to transport passengers in a safe and efficient manner using
guidance provided by the Colorado Department of Public Health and Environment. Some of the
Covid-19 measures Vail Transit will be implementing this winter include:
• Face coverings are required to be in use at all times by drivers and passengers (2 years old
and older); remember to cover your nose and mouth.
• Complimentary face coverings are available on the bus to ensure compliance.
• Face coverings are required to be worn at all transit stops when others are present.
• Plexiglass partitions are in place to separate drivers from passengers with primary loading
and unloading via the rear doors. Access remains available through the front doors for ADA
when needed.
• Passengers are asked to be respectful of others by creating physical separation between
non-related parties to the extent possible.
• Rider capacity will vary at any given time due to multiple stops for loading and unloading.
• To accommodate passenger demand , extra buses will be in service during peak times
including Friday-Sunday on the busiest outlying routes, East Vail and West Vail South.
• Vail has pioneered use of a microbial reduction system on all buses. The continuous,
chemical-free system complements the town’s additional cleaning protocols to provide wide -
ranging environmental protections. Interior surfaces are disinfected nightly.
State of Colorado Ski Area Guidance Plan
Guidance for Colorado ski areas and resorts for operations during the public health crisis has
been addressed by the Colorado Department of Public Health and Environment and the
Colorado State Emergency Operations Center. See the link below which addresses this
information:
Link: https://covid19.colorado.gov/safer-at-home-in-the-vast-great-outdoors/guidance-by-
sector/ski-areas-and-resorts
Vail Winter Guest Communications Campaign
A coordinated guest facing communications campaign is being developed by town staff in
partnership with Vail Mountain and Vail Chamber & Business Association, with content
incorporated from Eagle County's community-focused communications campaign. The goal of
the campaign is to provide consistent, communitywide messaging in order to educate and
prepare our guests both prior to arrival and when in resort for pand emic related requirements
November 17, 2020 - Page 25 of 140
Town of Vail Page 3
and winter operational changes. The campaign will include extensive signage within the villages
and will be supported by an on -street presence by Vail Guest Service Advocates, who will
provide wayfinding, answer questions, and troubleshoot any challenges our guests and
residents face due to pandemic-related health orders. Community and guest messaging will be
available online via Vail's winter business toolkit, which will be easily accessible with the goal to
clearly communicate requirements and set expectations in order to minimize unexpected
obstacles and deliver a safe and successful ski season from start to finish for everyone.
• https://www.DiscoverVail.com/WinterToolKit including resources, both digital and
printable, for businesses, employees, and community members
Vail.com Mountain Experience webpage describes process related to on mountain activities and
services: https://www.vail.com/explore-the-resort/about-the-resort/winter-experience.aspx
November 17, 2020 - Page 26 of 140
VA I L TO W N C O UNC I L A G E ND A ME MO
I T E M /T O P I C: Proposal for Donovan P avilion Remodel
P RE S E NT E R(S ): P atty Mc K enny, A ssistant Town Manager; Greg Macik and L uis Vazquez,
A rchitects for Tab A ssociates; and L aurie A smussen, Donovan P avilion Management Company
AC T IO N RE Q UE S T E D O F C O UNC I L: I nformational presentation with council direction
requested.
B AC K G RO UND: Town staff will present the proposal for the Donovan Pavilion remodel project
with a review of design and cost estimates. Mechanical work and an addition are proposed for the
remodel. The request would include a start date of November 2020 with completion spring of 2021
and include funding in the upcoming supplemental budget ordinance (first reading Dec 1 2020).
AT TAC H ME N TS:
Description
Memo Donovan Pavilion Remodel 111720
Design Plans Tab Associates 111720
November 17, 2020 - Page 27 of 140
To: Mayor and Town Council
From: Public Works and Finance Department and Town Manager’s Office
Date: November 17, 2020
Subject: Proposal for Construction Dates and Funding for the Donovan Pavilion
Remodel
I. PUROPOSE
The purpose of the memo is to present a request that the remodel and addition to the
Donovan Pavilion begin in November 2020 vs. waiting until spring of 2021.
II. BACKGROUND
Donovan Pavilion opened to the public in 2003 and has seen continued use over the years
for both community functions and private events. It has been a very popular and successful
venue for weddings and nonprofit programming (Vail Symposium Bravo! Vail) in recent
years. There have been discussions occurring about the need for some mechanical
upgrades and since the facility has been seventeen years in use, staff proposes this capital
maintenance should occur sooner than later.
III. DISCUSSION
Objectives
Town Staff in conjunction with the Donovan Pavilion Management Company have identified
several goals to accomplish with the remodel and addition of square footage at the Donovan
Pavilion. They are as follows.
• Enlarge the kitchen area to allow more preparation room for the caterers.
• Replace the existing east air handler with a new system that will be a much quieter unit.
• Enlarge the storage room to allow access to the tables and chairs without having to
remove all the contents.
• Provide an appropriate office space that moves the current office (in the closet space)
as part of the additional square footage that will also serve as a “bride’s room” that is
desperately needed as part of the wedding use that is so popular.
Design and Pricing
TAB Associates (Architect firm) was hired to complete the design of an approximately 700
square foot addition. The plans are complete (attached), and staff would be ready to
proceed with the project immediately, if approved. The project is currently out to bid by local
contractors. The total estimated project cost is $1,277,207 with soft costs at $178,000 and
total construction costs estimated at $1,099,207. A good portion of the expenditures is
November 17, 2020 - Page 28 of 140
Town of Vail Page 2
related to the improvements that will be made to the mechanical system for the facility. This
upgrade will improve both the noise from the current mechanical system as well as some
energy efficiencies. And finally, there are some soft costs that will make improvements to the
IT infrastructure related to security and overall operations of the IT equipment.
Proposed Construction Schedule
There have been substantial impacts to the utilization of the venue because of the public
health crisis and restrictions. Currently the last booking at the pavilion is this month,
November, with nothing else booked until March 2021; bookings into April and summer
months are beginning to be very positive. Staff suggests there is a window available from
November 2020 to March 2021 in which this project could be completed. The Management
Company would support such timing on the construction if it were supported by council as
well. It would seem an almost opportune time to close the facility in November while
business is nonexistent and complete the remodel by spring to be ready for the 2021
season.
Funding
The total Project Budget is $1,277,207, and if approved to proceed this year, the funding
would be included in the December supplemental budget ordinance (first reading Dec 1).
IV. ACTION REQUESTED OF COUNCIL
Authorize the Town Manager to enter into an agreement with the contractor chosen in a
form approved by the Town Attorney in the amount of, and not to exceed, $1,277,207.
November 17, 2020 - Page 29 of 140
November 17, 2020 - Page 30 of 140
November 17, 2020 - Page 31 of 140
November 17, 2020 - Page 32 of 140
VA I L TO W N C O UNC I L A G E ND A ME MO
I T E M /T O P I C: L essons L earned from Colorado W ildfires.
P RE S E NT E R(S ): Mark Novak, Vail Fire Chief and P aul Cada, W ildland P rogram Manager
AC T IO N RE Q UE S T E D O F C O UNC I L: I nformation only
B AC K G RO UND: The wildfires that occurred in Colorado in 2020 were historic in both their size
and impacts on local communities. This presentation will review several of these wildfires and
provide recommendations to increase Vail's preparedness and resiliency when wildfires impact the
Town of Vail.
AT TAC H ME N TS:
Description
Colorado W ildland Fire Lessons Learned
November 17, 2020 - Page 33 of 140
Lessons Learned
from the East
Troublesome and
other 2020 Fires
Mark Novak-Fire Chief
Paul Cada-Wildland Program
Manager
November 17, 2020 November 17, 2020 - Page 34 of 140
East Troublesome Fire Progression
Town of Vail | Vail Fire and Emergency Services 11/17/2020
•Started Mid Day
Oct 14th-Over
400 acres by
nightfall
•Oct 20th-Blowup
and column
collapse 100,000
acres of growth
•Fire spotted
across the
continental divide
November 17, 2020 - Page 35 of 140
Fire Conditions
•Drought
•High winds accelerated
by fire activity
•Many fuel types-this
was not a beetle kill
problem
Town of Vail | Vail Fire and Emergency Services 11/17/2020
November 17, 2020 - Page 36 of 140
Incident Response
•MAMA
•State Surge
•Management with
multiple Type 1 teams
(Granby and Estes)
•Scarcity of resources
Town of Vail | Vail Fire and Emergency Services 11/17/2020
November 17, 2020 - Page 37 of 140
Lessons Learned From Troublesome and Other
Fires
Town of Vail | Vail Fire and Emergency Services 11/17/2020
•Evacuation
•Business Impacts
•Post fire recovery
•Environmental
Impacts
November 17, 2020 - Page 38 of 140
Damages and Community Impact
•1000’s of homes
evacuated
•366 Homes destroyed
and many more
damaged
•2 citizen fatalities
Town of Vail | Vail Fire and Emergency Services 11/17/2020
November 17, 2020 - Page 39 of 140
Recovery
•Debris removal
•Permit capacity
•Construction capacity
•Reserve housing stock?
Town of Vail | Vail Fire and Emergency Services 11/17/2020
November 17, 2020 - Page 40 of 140
Potential Loss in Vail?
Town of Vail | Vail Fire and Emergency Services 11/17/2020
November 17, 2020 - Page 41 of 140
Risk of Catastrophic Fire in Vail
Town of Vail | Vail Fire and Emergency Services 11/17/2020
November 17, 2020 - Page 42 of 140
Secondary Impact
Town of Vail | Vail Fire and Emergency Services 11/17/2020
November 17, 2020 - Page 43 of 140
Secondary Impact
Town of Vail | Vail Fire and Emergency Services 11/17/2020
November 17, 2020 - Page 44 of 140
Scarcity of Resources
Town of Vail | Vail Fire and Emergency Services 11/17/2020
November 17, 2020 - Page 45 of 140
2020-Historic Anomaly or The Future?
•20 of the largest fires in Colorado history occurred in last 20 years
•15 of the 20 largest fires have occurred since 2010
•11 of the 20 largest fires have occurred since 2015
•9 of the 20 largest fires have occurred since 2018
•3 of the 5 largest occurred in 2020
Town of Vail | Vail Fire and Emergency Services 11/17/2020
November 17, 2020 - Page 46 of 140
Safe and Effective Response -2020 Wildland Fire
Assignments
•Fawn Creek
•Wolf
•Pine Gulch (x2)
•Grizzly Creek
•Ruby Creek
•Cameron Peak (x4)
•Eby Creek
•Deep Creek
•4-Eagle
•East Troublesome
Town of Vail | Vail Fire and Emergency Services 11/17/2020
November 17, 2020 - Page 47 of 140
CWPP implementation
Goal -Reduce Risk of Wildland Urban Disaster
•Build/maintain ignition resistant
structure
-WUI Code
-HIZ Vegetation Mgmt
•Implement Fuels Reduction
Projects
-Lower Gore Creek
-Middle Gore Creek
-Lower Vail Mtn
-Deer Underpass
-Elliott Ranch
Goal-Decrease Probability of High Severity Wildfire
•Mill Creek Drainage
•Game Creek
•East Vail
Town of Vail | Vail Fire and Emergency Services 11/17/2020
November 17, 2020 - Page 48 of 140
How Do We Build Resiliency in Vail
Home Hardening Home Ignition Zone
Town of Vail | Vail Fire and Emergency Services 11/17/2020
November 17, 2020 - Page 49 of 140
Building Codes and Mandatory Vegetation
Management are Necessary
Town of Vail | Vail Fire and Emergency Services 11/17/2020
•Ignition resistance vs.
scenic screening
November 17, 2020 - Page 50 of 140
CWPP implementation
Wildland Program
•Increase capacity
•Improve retention
•Planning capacity
Town of Vail | Vail Fire and Emergency Services 11/17/2020
November 17, 2020 - Page 51 of 140
How Long Do We Have?
•Aggressive CWPP Implementation
•Wildland program staffing
•Wildland module?
•Wildland Urban Interface Code Amendments
•Required HIZ vegetation management
•Address potential regulatory challenges
proactively
Town of Vail | Vail Fire and Emergency Services 11/17/2020
November 17, 2020 - Page 52 of 140
Questions?
Town of Vail | Vail Fire and Emergency Services 11/17/2020
November 17, 2020 - Page 53 of 140
VA I L TO W N C O UNC I L A G E ND A ME MO
I T E M /T O P I C: Electric B ike Share Pilot P rogram F ollow Up Discussion
P RE S E NT E R(S ): B eth Markham, E nvironmental Sustainability Coordinator and Kristen
B ertuglia, Environmental S ustainability Director
AC T IO N RE Q UE S T E D O F C O UNC I L: Provide feedback and direction regarding a future
electric bike share program
B AC K G RO UND: Given the limited budget to implement the e-bike share pilot program, it was a
very small and isolated experiment to see if and how an e-bike share system would be utilized in
Vail. Overall, staff considers the pilot program a success. F eedback was overall positive and
several lessons were learned on implementation of a successful e-bike share program.
I mplementation of an e-bike share system can enhance the experience in Vail, supports Vail’s
designation as a S ilver Bicycle Friendly Community, and is also a carbon mitigating solution that
supports the goals of the Town of Vail and Climate A ction Plan of E agle County. Additional data
collected through a Phase Two P ilot can better inform implementation a full-scale e-bike share
system.
S TAF F RE C O M M E ND AT IO N: Budgeting $75,000-100,000 to implement a Phase Two P ilot
P rogram
AT TAC H ME N TS:
Description
E-Bike Share Pilot Program Results Memo
E-Share Pilot Program Results Presentation
November 17, 2020 - Page 54 of 140
To: Vail Town Council
From: Environmental Sustainability Department
Date: November 17, 2020
Subject: Community Electric Bike Share Pilot Program Update
I. Purpose
The purpose of this memo is to provide results to the Vail Town Council on the 10 -week electric
bike share pilot program (July 1 – September 9, 2020) and staff recommendations on a future
electric bike share program.
II. Background
A bike share program has the potential to contribute to the Town Council goals of elevate the
experience and sustainability, as well as compliment the Sustainable Destination project. An
e-bike share system could support the following goals and objectives of the adopted
Environmental Sustainability Strategic Plan:
Goal #6 – Reduce the environmental impact of transportation by supporting
efforts within the Eagle Valley to decrease total Vehicle Miles Traveled (VMT) by
commuters and guests by 20% by 2020.
Objective #3 - Increase bicycle use and alternative low impact modes of
transportation.
An e-bike share program also supports the recommendation of the Eagle County Climate Action
Collaborative (CAC) Transportation Committee, to implement a regional electric bike share
program as an effective means to reduce transportation related greenhouse gas emissions, and
the goals of the CAC Plan which Town of Vail adopted in 2017:
• 25% reduction in greenhouse gas emissions by 2025
• 80% reduction in greenhouse gas emissions by 2050
In Eagle County and the Town of Vail, transportation is the greatest contributor to greenhouse
gas emissions. Eagle County residents commute an average of 40 miles per day, which is twice
the distance of the average American. The Climate Action Collaborative of Eagle County (CAC)
identified that transportatio n related greenhouse gas emissions could be reduced by 17%
(235,000 metric tons) if Eagle County residents commute twice a week in manner other than
driving a personal vehicle, including telecommuting, biking, carpooling, and taking the bus. The
CAC conducted a commuter survey during the first quarter of 2020 that provides insight into
November 17, 2020 - Page 55 of 140
Town of Vail Page 2
barriers to commuting to and from work in a manner other than using personal vehicles. The
CAC shared Vail specific data. Residents were asked what the top intervention would most
impact their decision to leave their vehicle at home twice a week. The highest response, with
35% of responses, indicated that owning an e-bike was the top intervention that would allow Vail
residents to leave their vehicle at home. When residents were asked about barriers that prevent
bike usage to work, the top response with 58% of Vail respondents, was “I don’t have an e-
bike.” The commuter survey indicates that e-bikes are a micro-mobility solution that the public
is interested in utilizing to commute differently.
III. E-Bike Share Pilot Program Objective
In February 2020, a Request for Proposals (RFP) was released for an electric bike share
service provider to provide a short-term pilot to test a micro-mobility transportation alternative to
driving or taking the bus for shorter commutes. The contract was awarded to Bewegen
Technologies in March of 2020. Bewegen implemented and operated a turn-key e-bike share
system as a 10-week pilot program, including 12 e-bikes. Bewegen provided the bikes,
infrastructure, all related services including website and mobile app development, data
management, maintenance, charging, re-balancing and daily cleaning and disinfecting of the
bikes and stations. Six stations were established in areas with high residential populations in
Vail and two stations near, but not in, Vail Village and Lionshead. A temporary station was set
up at Ford Park. The pilot program ran from July 1 – September 9, 2020. For additional details
of the bike share operations and logistics, please refer to Appendix A.
The objective of the electric bike share pilot program was to discover whether an e-bike
program is an appropriate community service in Vail. The program was designed to provide a
flexible, micro-mobility transportation option for local residents and employees in Vail to
supplement existing public transit systems, ease parking and traffic congestion, and improve
livability, reduce carbon, and encourage a healthy lifestyle through green commuting. Electric
bike share systems serve residents and employees for short commutes from Point A to Point B
while running errands, going to work, or attending social events rather than driving personal
vehicles. They allow users to arrive faster, easier, and more efficiently than taking personal
pedal bikes with the need to transport, lock and ride home at the end of the day. E-bikes also
allow for transition from bus or carpool to get to and from final destinations, assisting in first-last
mile challenges. The program was not intended as competition with local bike shops renting
bikes and e-bikes to visitors for longer periods of time from half day to multi day rentals. In fact,
e-bike share programs are often introductions to e-bikes for an average user, who then
purchases an e-bike from a local vendor.
The 10-week pilot program sought to provide valuable insight into the following questions:
• how a micro-mobility system could be utilized in town,
• whether it is a feasible transportation solution for local residents and employees, and
• if the Town of Vail community is interested in adoption of a full-scale e-bike share
system.
IV. Initial Feedback, Challenges and Solutions
At the onset of the pilot program implementation, both positive and constructive feedback was
received by users of the system and local bike shops.
Positive feedback from users regarding their experience using the e-bike share includes that it is
easy and fun to use, a great service added to the community, and easily accessible from user
neighborhoods. Additional comments include users not having to worry about taking their
November 17, 2020 - Page 56 of 140
Town of Vail Page 3
expensive bike to get around town and they can park, lock and forget about the e-bikes. Others
commented that they love the basket to carry items.
Anytime a new system with advanced technology is implemented, there are bound to be kinks
to work out and one great reason to launch a pilot program to discover any issues and work
through them prior to exploring a full-scale e-bike share program. The challenges at the onset of
the program included:
• Dead batteries
• Shut off zones
• User friendly experiences and challenges with the mobile app and unlocking bikes
• Local bike shop concern over rental competition
• Improper docking
Given the feedback several changes were initiated within the first two weeks of the program.
After the changes were implemented, call volume with complaints and issues decreased
substantially. To reference the initial challenges and solutions implemented, please reference
Appendix B.
V. Budget
The contract awarded to run the electric bike share pilot program for 10-weeks was for $25,000.
Revenues were to be split between Bewegen (75%) and Town of Vail (25%). The E -bike share
pilot generated about $3,000, which is about 25% less income than expected. Due to the
number of challenges users experienced with properly docking and/or checking out bikes,
Bewegen provided several refunds. To reference the full budget please refer to Appendix C.
VI. Pilot Program Statistics
Program statistics for the duration of the 10-week pilot program are as follows:
• 518 rides (longer than 30 seconds)
• 2,062.8 miles ridden total
• Median trip length: 4.48 miles
• Median ride time (excluding overnight usage): 29.87 minutes
• 80% of trips we re under 60 minutes
• Trips per bike per day: 0.61
o This is in line with the national average for small bike share programs
November 17, 2020 - Page 57 of 140
Town of Vail Page 4
Membership Stats
• 306 users have downloaded the app
• 189 unique users have at least one ride
• 40% of users are Eagle County residents
• 29% have a Colorado address (outside Eagle County), some presumed to be 2nd
homeowners
• 31% have an out of state address
• 294 users are Pay as You ride members
• 12 users registered for Monthly Membership
• Average customer cost per ride- $5.55
Origin-Destination Stats
Most Popular Station Origin-Destination Number
of Trips
Vail Village Parking Structure-Pitkin Creek 42
Vail Village Parking Structure-Vail Village Parking Structure 42
Pitkin Creek-Vail Village Parking Structure 32
Library-Library 32
Donovan Park - Donovan Park 30
VII. User Survey Results
108
176
116
38 32 15 13 5
38
0
50
100
150
200
less
than 15
15-30 30-45 45-60 60-75 75-90 90-105 105-120 More
than
120Number of TripsTrip Duration (minutes)
Trip Duration
Number of Trips Destination
Origin Donovan Pavilion Ellefson Park Ford Park - Temp station Library Pitkin Creek Bus Stop Vail Village Parking Structure West Vail Mall Grand Total
Donovan Pavilion 30 1 20 1 16 3 71
Ellefson Park 23 5 10 2 40
Ford Park - Temporary station 5 1 6
Library 15 3 1 32 26 14 5 96
Pitkin Creek Bus Stop 1 11 28 32 2 74
Vail Village Parking Structure 25 8 2 15 42 42 8 142
West Vail Mall 11 2 7 1 7 12 40
Grand Total 82 37 8 90 98 121 33 469
November 17, 2020 - Page 58 of 140
Town of Vail Page 5
A survey was circulated regarding the e-bike share pilot program. With input from Town of Vail
staff, Bewegen created and distributed a survey to all users who had registered. In addition, the
survey was distributed through Town of Vail communication outlets. The survey was open for
two weeks following the conclusion of the pilot program. Below are highlights from the survey.
Did you use the Bewegen Vail e -bike share program this summer?
Of the 52 respondents, 80.77% utilized the bike share program this summer, while 19.23% did
not utilize the bike share. Those who did not use the system likely participated in the survey to
provide input on challenges experienced trying to use the system or to offer reasons they did
not attempt to use the system.
Why didn’t you use the Bewegen Vail e-bike share system this summer?
November 17, 2020 - Page 59 of 140
Town of Vail Page 6
The primary reason for not using a bike included under “other” was the user was not able to
unlock the bike. The secondary reason was that bikes were not available at the station. When
asked to clarify the technical difficulties users had with the bike share system, respondents
indicated they had difficulties unlocking the bike. Unlocking the bikes was the greatest source of
frustration and challenge for users. The geofenced system implemented required users to lock
and unlock the secondary lock on the bike, which proved to be a challenge for some users. If a
full-scale e-bike share system is pursued, staff recommends utilizing physical docking and
charging stations for most of the stations, which will eliminate the use of the secondary lock
usage when checking out, unlocking, and re-docking bikes. In addition, staff recommends
improved instructions on how to unlock the bikes at each station as well as on the mobile app.
Would you use the Bewegen Vail e-bike share system again?
November 17, 2020 - Page 60 of 140
Town of Vail Page 7
76.47% of users indicated that they would use the Bewegen Vail bike share system again. An e-
bike share program is not going to be for everyone and those who responded they would not
use it again likely experienced a challenge with the system. If a full-scale e-bike share program
is considered, the lessons learned from the pilot will inform the specifics of the full-scale
program in order to ensure specific challenges are addressed prior to a launch.
What situation describes you most?
Of the respondents, 80.77% indicated they were full or part-time Town of Vail or residents of
Eagle County and 21.15% were visitors/tourists. The goal of the program was for residents and
employees to utilize the bike share system, which proves to be the majority of those who did
use the system.
November 17, 2020 - Page 61 of 140
Town of Vail Page 8
How would this/these trips have been made without using the bike share program?
Of the respondents, the highest percentage of responses (37.25%) indicate that the e-bike
share system replaced the use of their personal vehicle. One of the goals of the pilot program
was to determine if an e-bike share program was an effective micro-mobility solution that could
get people to commute differently than taking a personal vehicle.
What was the purpose for your trip?
58.80%
41.20%
0%10%20%30%40%50%60%70%80%90%100%
Commuting (Errands, Work, Social
Engagements)
Recreation
November 17, 2020 - Page 62 of 140
Town of Vail Page 9
The intention of the e-bike share pilot was for residents and employees to utilize the e-bikes to
commute shorter distances for work, errands, and social engagements. 58.8% of respondents
indicated the purpose of the trip was for commuting purposes while 41.2% indicated the trip was
for recreational purposes. If a full-scale e-bike share program is pursued in Vail, greater
education and outreach will be provided on the differences between e-bike share programs and
bike rentals and encourage the use of the e-bike share as an alternative commuting option while
promoting local bike shops for e-bike rentals for longer experiences and recreational purposes.
What did you like most about your experience (check all that apply)?
The two highest rated responses indicate respondents enjoyed the electric assist provided by
the bikes and the ease in riding up hills and going long distances that the e-bikes provided. This
is one indicator that the electric assist of e-bikes is popular among users.
When asked how the experience could be improved, a variety of open-ended responses
were included. General themes are below:
• Improve the locking/unlocking system
• Improve the signage and instructions for using and properly docking the bikes
• Add beverage holder and bigger baskets
• Increase number of stations available
• Provide additional physical charging stations
• Ensure tires are fully pumped
• Increase the number of bikes available at each station
• Option to leave bikes anywhere without being charged
• Bikes that have gears, are faster, and/or have more power
• Having stations in the Villages so that there is a place to dock when users are eating or
shopping
• Better lights for night-time riding
• Offer discounts for locals
November 17, 2020 - Page 63 of 140
Town of Vail Page 10
When asked where users would like to see additional stations added, most common
responses included:
• West Vail- Intermountain, Chamonix and West Vail Fire Station
• East Vail- Booth Falls bus stop, Bighorn Park and Vail Racquet Club
• Vail Village, Solaris and Lionshead Village
• Throughout Eagle County- Minturn, Eagle-Vail, Avon, and Edwards
Additional comments include:
• “E-bikes are a great way to cruise around the Town, make shopping and dining easy.”
• “Improve customer service and have a local customer service rep to help assist with
issues.”
• “Thanks to Vail for taking on this pilot. I hope if we move forward with a full-scale bike
share, Bewegen guarantees a much higher level of service and responsibility for their
bikes.”
• “To ensure bikes are in prime condition when customers pick them up.”
• “More bikes! Often weren't available in East Vail (where we live) so it was difficult to plan
around using them”
• “The app wasn't the easiest, but I figured it out. I wish there were stations in the Village
and Lionshead. They are pretty heavy and clunky but otherwise easy. Gears would be
nice. Companies should encourage their use by sponsoring a membership similar to a
bus pass. Otherwise I'm impressed that Vail is taking the initiative, way to go! Should
also be a valley-wide program to really make it work.”
VIII. Bike Shop Survey Feedback
Staff distributed a survey to all bike shops in Vail to get their perspective on whether the e-bike
share pilot impacted their operations this summer and their opinion on a potential e-bike share
program in the future.
Four bikes shops responded to survey.
• 75% of respondents (3 respondents) did not experience any operational disruptions due
to bike share program. 25% of respondents (1 respondent) did experience operational
disruptions due to the e-bike share program. They witnessed usual guests who typically
rent from them using the e-bike share system instead.
November 17, 2020 - Page 64 of 140
Town of Vail Page 11
75% of bike shops selected “maybe” to considering supporting an e-bike share system in Vail,
25% do not support a full-scale program in Vail.
25% of bike shops are willing to participate at a roundtable to discuss opportunities and
challenges and 75% selected “maybe”. Please note question number 4 provided options for
availability to schedule the meeting.
November 17, 2020 - Page 65 of 140
Town of Vail Page 12
75% of bike shops selected that they may be interested in partnering with the Town of Vail to
implement a bike share in the future; 25% of respondents are not interested in pursuing a
partnership with the Town of Vail to implement a bike share program.
Question six requested any additional feedback or comments about the e-bike share pilot
program or a potential full-scale program in Vail. No additional comments were provided.
IX. Discussion
Given the limited budget to implement the e-bike share pilot program, it was a very small and
isolated experiment to see if and how an e-bike share system would be utilized in Vail. Overall,
staff considers the pilot program a success for the following reasons:
• The e-bike share system was utilized.
• Ridership numbers and feedback that bikes were often unavailable to check out indicate
that e-bikes are in demand.
• Majority of riders were Vail and Eagle County residents.
• The e-bike share program was utilized primarily for commuting purposes.
• Results indicate that residents are interested in using the e-bike system and that e-bike
share systems can be an effective micro-mobility solution in Vail.
• The pilot program shed light on challenges associated with an e-bike share program.
These challenges and lessons learned about implementation and operations of an e-
bike share will provide valuable insights and inform future potential bike share
programs.
Feedback received and lessons learned during the pilot program will inform implementation,
operations, maintenance and user education for consideration of a full-scale e-bike share
program. Criteria for a full-scale e-bike share will include:
• A system that is easy to use, including ease of unlocking, checking out, and re-docking
bikes
• Education and outreach on the purpose of bike shares
• Clear instructions at each station on how to check out, utilize, and return bikes.
• Bikes that have ample battery life and power to be effective in the Vail Valley.
• Bikes that are clean and well maintained, with fully charged batteries and tires with
appropriate air pressure.
• More physical docking and charging stations available.
November 17, 2020 - Page 66 of 140
Town of Vail Page 13
• Adequate number of stations and ample fleet of bikes at each station that are well
distributed throughout Vail.
• A mobile app and website that are easy to use, provide accurate battery life and
locations for available bikes, offers troubleshooting information.
• A program that does not compete with bikes shops and collaborates closely with them
on the implementation and structure.
• Dedicated staff to oversee program locally and provide on-site assistance to users is
critical to success. This could be an excellent role for an intern moving forward.
Staff shared initial results with the Climate Action Collaborative Transportation Sub-committee.
While a traditional bike share program was previously implemented in Avon, Town of Vail is the
first municipality to implement and test an electric bike share pilot program. Other communities
in Eagle County are looking to the Town of Vail’s pilot program as a pioneer and leader in the e-
bike share space. Eagle County, Town of Avon, Eco-Transit, and others have expressed
interest in exploring the option to implement a full-scale bike share program across the county.
Staff has also talked to Summit Bike Share in Summit County, Utah and We-Cycle in Pitkin
County to learn more about their specific regional models, funding sources, and bike share
systems There are several options to explore for implementation and funding of a full-scale bike
share program. Turnkey systems can be fully contracted, systems can be developed and run
through public-private partnerships, and a variety of options in between also exist. Additional
research is needed to identify the best approach for Vail.
Staff will meet with local bike shops to discuss challenges and opportunities to providing an e-
bike share system to Vail while listening to their concerns and ideas. The goal will be to identify
solutions to create a win-win program. Staff will continue to discuss options with Eagle County
to explore opportunities to create a regional e-bike share program to provide opportunities for
residents to commute differently.
X. Staff Recommendations
The initial pilot program was very small in nature and the results may not be fully representative
of a more comprehensive system. In order to continue to collect data and refine what a full-scale
e-bike share system could be in Vail, staff recommends implementing a Phase Two Pilot
Program that is larger, longer in duration, incorporates lessons learned, and is more
comprehensive to collect additional data.
Staff recommends a system with 30 to 40 e-bikes, physical docking and charging stations, and
a dedicated intern to run the program, collaborate with contracted vendor, and provide on the
groups assistance to users. The additional data collected from a Phase Two pilot will provide
critical data on a larger system and inform direction for implementation of a full-scale e-bike
share program for Vail and potentially the region. Staff recommends a including $75,000 -
$100,000 in the 2021 budget for the Phase Two pilot program. The funding will allow for the
larger scale system, additional marketing resources, and dedicated staff.
Implementation of an e-bike share system can enhance the experience in Vail, supports Vail’s
designation as a Silver Bicycle Friendly Community, and is also a carbon mitigating solution that
supports the goals of the Town of Vail and Climate Action Plan of Eagle County. Additional data
collected through a Phase Two Pilot can better inform implementation a full-scale e-bike share
system.
November 17, 2020 - Page 67 of 140
Town of Vail Page 14
Appendix A: Operations and Pricing
The 12 e-bikes in the fleet were spread out through six stations in Vail. Station locations were
identified near bus stops and in neighborhoods with high local resident populations. Two central
stations offer docking opportunities to riders coming into town while avoiding Vail Village and
Lionshead centers. The locations include:
• Ellefson Park
• West Vail Mall Bus Stop
• Donovan Pavilion
• Vail Public Library
• Vail Transportation Center
• Pitkin Creek Bus Stop
A temporary station was enabled during events at Ford Park and at the Ford Amphitheater
allowing event attendees to use the e-bike share to commute and from the event, while
providing a docking station during the event.
Users could start rides at any of the six designated stations by unlocking an e-bike using the
Bewegen Vail mobile app. The ride and charges officially begin when the bike was unlocked.
The bike were required to be returned to and locked at one of the six designated stations or at a
temporary station set up for events. Once the bike was locked to the station, the ride and
associated charges stop. The user was able to make intermediate stops along his or her route
by using a secondary lock to lock the bike. The screen indicated that the bike was reserved for
another user and prevented anyone else from checking that bike out.
The pricing structure to use the e-bike share system was $3 for the first 30 minutes and $0.15
for each additional minute. The electric bikes in this program only have a 3.5-hour battery life
fully charged, so their intended purpose is truly for shorter distanced and durations.
Battery life aside, rates are comparable to local bike rental businesses.
Bewegen E-bike Share Vail Bike Rental
Businesses
Full Day: 8-hour ride $70.50 $53.60 - $150
Half Day: 4-hour ride $34.50 $37.50 - $100
Monthly
Membership $25/month + $0.15/min X
Appendix B: Initial Challenges and Solutions
Bewegen Vail E-Bike Share Pilot Program: Identified Issues and Solutions (July 1- July 14,
2020)
• Dead Batteries: The bikes were in high demand at the onset of the program. Once this
feedback was received, staff immediately worked with the technician hired to maintain
the system to improve his strategy for keeping batteries charged. After the first week, the
strategy was in place and the batteries have been recharged daily. In addition, Bewegen
added battery levels for each bike available on the website and mobile app so that users
can identify this prior to going to a station to check out a bike. They also gave staff
access to the back-end system and provided keys to unlock bikes so staff is able to
assist as needed. Staff also created an FAQ regarding how to check the battery level of
November 17, 2020 - Page 68 of 140
Town of Vail Page 15
the bikes on the screen of each bike prior to checking it out to ensure it has enough
battery life for the intended ride. These
• Shut Off Zones: Prior to the start of the pilot program, the Town of Vail Environmental
Sustainability and Mobility Innovation Coordinators worked with Bewegen to set up
zones where the electric assist would automatically shut off based on areas of town
where electric assist is not allowed, for instance on soft paths through town, parks and
on the Vail Pass Bike Path. However, some of the electric assist shut off zones
established through GPS were a bit off in some places causing the electric assist to
terminate in areas along the bikes path causing difficulty for riders. After receiving this
feedback, staff had Bewegen remove the automatic electric assist termination in all
zones and will provide education instead on where electric assist bikes are not permitted
rather than disabling the bike and inconveniencing the rider.
• User Friendly Experience: Staff created an FAQ document, attached here to provide
tips for users if they encounter an issue with the e-bikes. The FAQ document will be
added to the Bewegen Vail website and circulated through Town of Vail communication
means. Staff also created a short “How To” video that will be circulated around social
media.
• Local Bike Shop Concern over Competition: While at least one bike shop has
responded positively to the e-bike share pilot program, staff has gotten direct feedback
from two local bike shops expressing frustration. Staff also emphasized again to the
community that the e-bike share system is intended for short commutes. For those
looking for longer rides or using a bike for recreation, they are directed to visit a local
bike shop to rent from them. The link found on the Discover Vail website listing all local
bike shops is included. Staff is also working to update the pricing structure of the current
e-bike share system to discourage usage of the electric bikes for greater than one hour.
While measures were taken to adhere to initial feedback and requests from the bike
shops (e.g. no docking stations in the Village/Lionshead, pricing structure and marketing
to residents only), staff recognizes the need to continue outreach with the business
community to collect feedback and create a win-win solution. Feedback from the Summit
County, Utah bike share program indicates that after implementation of the electric bike
share, local bike shops saw an increase in electric bike sales as local residents realize
the effectiveness and efficiency of commuting on an electric bike.
• Improper Docking: In one instance a user locked a bike in the Village in a location that
prohibited the local trash hauler from accessing the trash dumpster. While any bike
could have been locked in this location, Vail Police Department was not comfortable
cutting the lock on the e-bike due to the electrical components in the bike lock. Customer
service from Bewegen was able to unlock the bike and Vail Police Department was able
to return the bike to a docking station. To provide a faster solution in the future, the Vail
Police Department has since been provided a key that can unlock any bike at any time.
Several additional keys have been distributed to additional staff members to deal with
bike parking issues in the future. Additional messaging is also being communicated to
the community members that charges for a ride do not officially end until the bike is
returned to one of the six docking stations.
Appendix C- Proposed Budget for Bewegen Vail E-Bike Share Pilot program
EXPENSES
November 17, 2020 - Page 69 of 140
Town of Vail Page 16
PILOT PROJECT
Installation $ 3,000
Shipping $ 6,000
External chargers $ 600
Spare parts kit $ 500
Sub-total: Production $ 10,100
IT Structure (Mobile App and Website) $ 7,600
IT Maintenance $ 510
Sub-total: IT $ 8,110
Wages $ 7,000
Telecommunication $ 120
Miscellaneous (Business Licenses, etc.) $ 2,000
Sub-total: Bike Share Operations $ 9,120
Total Expenses $ 27,330
REVENUES
PILOT PROJECT
Fixed revenues: Agreement with Town of Vail, CO $ 25,000
Variable revenues: Ridership $ 3,780
Revenue Sharing: Bewegen (75%) $ 2,835
Revenue Sharing: Town of Vail, CO (25%) $ 945
Total Revenues (Bewegen) $ 27,835
November 17, 2020 - Page 70 of 140
E-Bike Share Pilot Program Results
Environmental Sustainability Department
November 17, 2020
November 17, 2020 - Page 71 of 140
E-Bike Share Supports Goals
Town Council goals:
•elevate the experience and sustainability
Supports Environmental Sustainability Strategic Plan:
Goal #6 –Reduce the environmental impact of transportation by supporting efforts within
the Eagle Valley to decrease total Vehicle Miles Traveled (VMT) by commuters and guests
by 20% by 2020.
Objective #3 -Increase bicycle use and alternative low impact modes of transportation.
Supports Eagle County Climate Action Plan:
•25% reduction in greenhouse gas emissions by 2025
•80% reduction in greenhouse gas emissions by 2050
2Town of Vail | Environmental Sustainability Department | 11/17/20 November 17, 2020 - Page 72 of 140
CAC Commuter Study
3
If Eagle County Residents leave their cars behind 2x per
week on their work commute.
=
17% reduction in transportation emissions
~235,000 metric tons of CO2 reduced
November 17, 2020 - Page 73 of 140
Barriers to Biking Live and Work in Vail
-58% Don’t own e-bike
-45% Weather too
unpredictable
-40% Other
Other Responses
-“Type of work”
-“Need vehicle in
town”
-“When the weather
is bad”
November 17, 2020 - Page 74 of 140
E-Bike Pilot Program Objectives
Micro-mobility Solution for Residents
Supplement public transit
Reduce vehicle travel
Ease parking and traffic congestion
Increase livability
Users arrive faster, easier, and more efficiently than taking personal
pedal bikes
Assist in first-last mile challenges
Shift community culture to bicycle first / carbon free mobility
5Town of Vail | Environmental Sustainability Department | 11/17/20 November 17, 2020 - Page 75 of 140
Statistics
6
306 downloaded then App
518 rides
2,062.8 miles total
4.48 miles: Median trip length
30 minutes: Average ride time
80%of trips are < 60 minutes
$5.55: average cost per ride for users
70% Eagle County or CO resident
November 17, 2020 - Page 76 of 140
User Survey Results
52 Respondents
7Town of Vail | Environmental Sustainability Department | 11/17/20
How would this/these trips have been made without using
the bike share program?
37.25%-Drive own
vehicle
23.53% -Take the bus
November 17, 2020 - Page 77 of 140
User Survey Results
52 Respondents
8Town of Vail | Environmental Sustainability Department | 11/17/20
What was the purpose for your trip?
58.8% -
commuting for
errands, work,
social
November 17, 2020 - Page 78 of 140
Positive Feedback from Community
9Town of Vail | Environmental Sustainability Department | 07/21/20
Some comments from users:
“It is easy and fun to use”
“E-bikes are a great way to cruise around the Town,
make shopping and dining easy.”
“A great service added to the community”
“Easily accessible from my neighborhood”
“I do not have to worry about taking my expensive
bike to get around town”
“I can park, lock and forget about the e-bikes”
“I love the basket”
I'm impressed that Vail is taking the initiative, way to
go! Should also be a valley-wide program to really
make it work.”
“I love this program!I think the shared e-bike
program is a great addition to Vail and I'm glad to
see the town doing it.”
November 17, 2020 - Page 79 of 140
Bike Shop Survey Results and Feedback
4 respondents to Bike Shop Survey
10
3 out of 4 bike shops
said program did not
impact operations
November 17, 2020 - Page 80 of 140
Bike Shop Survey Results and Feedback
4 respondents to Bike Shop Survey
11November 17, 2020 - Page 81 of 140
Key Takeaways
12Town of Vail | Environmental Sustainability Department | 11/17/20
Interest and enthusiasm in the e-bike share in Vail
An e-bike share system is a feasible option for micro-mobility in Vail
Users selected bikes over car for commuting
Only viable fossil free alternative
Majority of riders were Vail and Eagle County residents
Key Challenges
Technology
Availability
High Demand Not enough bikes, frustration around availability
Scale
Charging
Locations
November 17, 2020 - Page 82 of 140
Recommendation: Phase Two Pilot
13
Launch Phase 2 Pilot Summer 2021
~ $75,000
More comprehensive system
More bikes –up to 40
Physical docking and charging stations
Comprehensive data, low risk
Work with bike shops on pricing structure,
marketing and operations
Dedicated staff person
Big Picture: Continue working with Eagle County
and other local municipalities on plans for long-
term regional, valley-wide system to compliment
transit and build culture of fossil-free commuting
November 17, 2020 - Page 83 of 140
Questions?
14Town of Vail | Community Development| 11/17/20
Thank you!
Beth Markham
Environmental Sustainability
Coordinator
Office: 1.970.479.2333
bmarkham@vailgov.com
November 17, 2020 - Page 84 of 140
What would be most impactful to leaving your car at home 2x per
week?Live in Vail
-35% Own an
e-bike
-18% Ability to
work from
home
Note these
responses do
not change
based on line
of business
November 17, 2020 - Page 85 of 140
What would be most impactful to leaving your car at home 2x per
week?Work in Vail
-29% Own an
e-bike
-24% Ability to
work from
home
Note these
responses do
not change
based on line
of business
November 17, 2020 - Page 86 of 140
Bewegen Technologies
Proposal and Budget
•10-week Pilot Program
•July 1 –September 9, 2020
•$25,000 contract
•Providing:
•12 e-bikes and spare parts
•Charging infrastructure
•Mobile App, Website, IT Support
•Marketing
•Operations, Logistics, Cleaning
•Customer Service
17Town of Vail | Environmental Sustainability Department | 11/17/20
EXPENSES
PILOT PROJECT
Installation $3,000
Shipping $6,000
External chargers $600
Spare parts kit $500
Sub-total: Production $10,100
IT Structure (Mobile App and Website)$7,600
IT Maintenance $510
Sub-total: IT $8,110
Wages $7,000
Telecommunication $120
Miscellaneous $2,000
Sub-total: Bike Share Operations $9,120
Total Expenses $27,330
REVENUES
PILOT PROJECT
Fixed revenues: Agreement with Town of Vail, CO $25,000
Variable revenues: Ridership $3,780
Revenue Sharing: Bewegen (75%)$2,835
Revenue Sharing: Town of Vail, CO (25%)$945
Total Revenues (Bewegen)$27,835
November 17, 2020 - Page 87 of 140
Operations
12 bikes
6 Stations
1 Temporary Station at Ford Park during Events
5 Geofenced Stations
1 Physical Docking and Charging Station
Rebalancing, Cleaning, and Maintenance
18November 17, 2020 - Page 88 of 140
Pricing
19Town of Vail | Environmental Sustainability Department | 11/17/20
$3 for the first 30 minutes and $0.15 for each additional minute
Bewegen E-bike Share Vail E-Bike Rental Businesses
Full Day: 8-hour ride $70.50 $53.60 -$150
Half Day: 4-hour ride $34.50 $37.50 -$100
Monthly Membership $25/month + $0.15/min X
November 17, 2020 - Page 89 of 140
Statistics
20
108
176
116
38 32
15 13 5
38
0
20
40
60
80
100
120
140
160
180
200
less than 15 15-30 30-45 45-60 60-75 75-90 90-105 105-120 More than
120Number of TripsTrip Duration (minutes)
Trip Duration
Town of Vail | Environmental Sustainability Department | 11/17/20 November 17, 2020 - Page 90 of 140
Statistics
21
306 users downloaded the
app
189 unique user ID’s
40% of users are Eagle
County residents
29% have a Colorado address
outside Eagle County
31% have an out of state
address
294 Pay as You ride members
12 Monthly Membership users
0
10
20
30
40
50
60
70
80
90
1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20Number of User ID'sNumber of Trips
Trips Per User ID
November 17, 2020 - Page 91 of 140
Statistics
Origin-Destination Statistics
22Town of Vail | Environmental Sustainability Department | 11/17/20
Number of Trips Destination
Origin Donovan Pavilion Ellefson Park Ford Park - Temp station Library Pitkin Creek Bus Stop Vail Village Parking Structure West Vail Mall Grand Total
Donovan Pavilion 30 1 20 1 16 3 71
Ellefson Park 23 5 10 2 40
Ford Park - Temporary station 5 1 6
Library 15 3 1 32 26 14 5 96
Pitkin Creek Bus Stop 1 11 28 32 2 74
Vail Village Parking Structure 25 8 2 15 42 42 8 142
West Vail Mall 11 2 7 1 7 12 40
Grand Total 82 37 8 90 98 121 33 469
Most Popular Station Origin-Destination Number of Trips
Vail Village Parking Structure-Pitkin Creek 42
Vail Village Parking Structure-Vail Village Parking Structure 42
Pitkin Creek-Vail Village Parking Structure 32
Library-Library 32
Donovan Park -Donovan Park 30
November 17, 2020 - Page 92 of 140
User Survey Results
52 Respondents –81% used system; 19% did not
23Town of Vail | Environmental Sustainability Department | 11/17/20
What Barrier(s) Prevented You from Using the E-bike Share Program?
46.1%-Other
•Trouble unlocking
bikes
•No bikes available
25% -Technical
Difficulties
checking out bikes
November 17, 2020 - Page 93 of 140
User Survey Results
52 Respondents
24Town of Vail | Environmental Sustainability Department | 11/17/20
Would you use the Bewegen Vail e-bike share
system again?
76.5%-Yes
November 17, 2020 - Page 94 of 140
User Survey Results
52 Respondents
25Town of Vail | Environmental Sustainability Department | 11/17/20
What did you like most about your experience (check all that apply)?
47.9% -Ease of riding up hills
and distances
43.75% -electric assist
29.1%-Other
•not taking own bike
November 17, 2020 - Page 95 of 140
User Survey Results
How could the experience be improved?
26Town of Vail | Environmental Sustainability Department | 10/9/20
Improve:
Locking/unlocking system
Customer service (local
customer service rep)
Signage and instructions for
using and properly docking the
bikes
App-real time charge and
location of all bikes, trouble-
shooting available
Ensure tires are fully pumped
Lights for riding at night
Bikes-add gears, more power,
faster
Increase:
Number of Stations
Number of Physical Docking/Charging
Stations
Number of bikes available at each station,
especially in East Vail
Add:
Stations in Lionshead and Vail Villlage
beverage holder and bigger baskets
Option to leave bikes anywhere without
being charged
Offer discounts for locals
November 17, 2020 - Page 96 of 140
Constructive Feedback from Community
Issues and Solutions
27
Dead Batteries and Low Tire Pressure
Ensure bikes are in prime condition when checked out
User Friendly Experience and Improved Signage
Created FAQ sheet and How To video
Improved locks/more physical docking stations
Local Bike Shop Concern over Competition
Improved messaging to customers (local program)
Fee Structure is important to encourage short trips (commute vs. recreate)
Involve bike shops
Improper Docking
Increased education on docking stations
Provide keys to Vail Police and key staff members
November 17, 2020 - Page 97 of 140
Looking to Discover
28Town of Vail | Environmental Sustainability Department | 11/17/20
•How could a micro-mobility system be utilized in town?
•Is it a feasible transportation solution for local residents and employees?
•Is the Town of Vail community interested in adoption of a full-scale e-bike
share system?
November 17, 2020 - Page 98 of 140
Criteria for Future Bike Share Program
Easy to use system, including ease of unlocking, checking out, and re-docking
bikes
Education and outreach on the purpose of bike shares
Clear instructions at each station on how to check out, utilize, and return bikes
Bikes with ample battery life and power to be effective in the Vail Valley
Clean and maintained bikes (full and tire pressure)
More physical docking and charging stations
Adequate number of stations, ample fleet size, effective distribution of bikes
User friendly app and website-accurate battery life, location for available bikes,
troubleshooting information
A program that does not compete with bikes shops
November 17, 2020 - Page 99 of 140
VA I L TO W N C O UNC I L A G E ND A ME MO
I T E M /T O P I C: D R B / P E C Update
P RE S E NT E R(S ): J onathan S pence, Planning Manager
AT TAC H ME N TS:
Description
November 4, 2020 D R B Meeting Results
November 9, 2020 P E C Meeting Agenda - Meeting Cancelled
November 17, 2020 - Page 100 of 140
D E S IG N R E V IE W B O AR D
November 4, 2020, 3:00 P M
Virtual
75 S. Frontage Road - Vail, Colorado, 81657
1.C all to Order
1.1.Register in advance for this webinar:
https://us02web.zoom.us/webinar/register/W N_I CiuB J OV RW O-
FW Y E7_c7MQ
After registering, you will rec eive a confirmation email c ontaining information
about joining the webinar.
1.2.Attendance
Present: J ohn Rediker, Kit Austin, D oug Cahill, Peter C ope, J oe St. J ohn
Absent: None
2.Main Agenda
2.1.D R B 20-0462 - Laird R esidence
Final review of new c onstruc tion
Address/Legal Desc ription: 1967 Circ le Drive/Lot 24, B uffehr Creek
Resubdivision
Applicant: Rebecca & Stephen Laird, represented by Pierce Austin
Arc hitects
Planner: Greg Roy
J ohn Rediker moved to table to a date unc ertain. Peter C ope sec onded the
motion and it passed (4-0).
Abstain:(1)Austin
2.2.D R B 20-0512 - Knuepfer R esidence
C onceptual review of new construction
Address/Legal Desc ription: 748 Potato Patch Drive/Lot 7, Vail Potato Patc h
Filing 2
Applicant: David R. Knuepfer Qualified Personal Residenc e Trust - Etal,
represented by Berglund Arc hitects
Planner: Greg Roy
2.3.D R B 20-0322 - Shoup Residence
C onceptual review of new construction
Address/Legal Desc ription: 1100 Hornsilver Circle/Lot 7, B lock 1, Vail Village
Filing 8
Applicant: Thomas Shoup, represented by Berglund Arc hitects
November 17, 2020 - Page 101 of 140
Planner: Erik Gates
2.4.D R B 20-0488 - Loper R esidence
Final review of an addition
Address/Legal Desc ription: 784 Potato Patch Drive Unit W /Lot 15, Bloc k 1,
Vail Potato Patch Filing 1
Applicant: Amy Therese Loper - Etal, represented by J udge and Assoc iates
Planner: J onathan S penc e
J ohn Rediker moved to approve. Kit Austin seconded the motion and it
passed (5-0).
2.5.D R B 20-0520 - Vail G olf Course
Final review of a tree removal
Address/Legal Desc ription: 1775 Sunburst Drive/Vail Village Filings 7 & 8
and Unplatted
Applicant: Vail Recreation Distric t
Planner: J onathan S penc e
J ohn Rediker moved to approve. Peter Cope seconded the motion and it
passed (5-0).
2.6.D R B 20-0518 - Lion's View Development
Final review of an exterior alteration (demolition)
Address/Legal Desc ription: 500 East Lionshead Circle / Lots 1 & 3, Bloc k 1,
Vail Lionshead Filing 1
Applicant: Lazier Lionshead LLC, represented by Pierce A ustin Architec ts
Planner: J onathan S penc e
J ohn Rediker moved to table to November 18, 2020. J oe S t. J ohn sec onded
the motion and it passed (3-0).
Abstain:(2)Austin, C ope
3.Staff A pprovals
3.1.B 20-0447 - Salupa LTD
Final review of an exterior alteration (reroof)
Address/Legal Desc ription: 1975 Aspen Ridge Road/Lot 6, Bloc k 4, Lion's
Ridge Subdivision Filing 3
Applicant: Salupa LTD, represented by Roc ky Valley C ontrac tors
Planner: J onathan S penc e
3.2.B 20-0461 - Corrigan Residence
Final review of an exterior alteration (reroof)
Address/Legal Desc ription: 252 W est Meadow Drive Unit A /Lot 8, Vail
Village Filing 2
Applicant: Glenda K. C orrigan QPR Trust - Etal, represented by Vail Custom
Builders
Planner: Greg Roy
November 17, 2020 - Page 102 of 140
3.3.D R B 20-0468 - Sinclair R esidence
Final review of an exterior alteration (stone facade)
Address/Legal Desc ription: 1956 W est Gore Creek Drive/Lot 45, Vail Village
W est Filing 2
Applicant: Brian Sinclair
Planner: Erik Gates
3.4.D R B 20-0480 - Janet Family Trust
Final review of an exterior alteration (windows)
Address/Legal Desc ription: 5165 Black Gore Drive/Lot 17, Bloc k 2, Gore
C reek Subdivision
Applicant: J anet Family Trust under the J effrey P. Lane D ec laration of Trust,
represented by Renewal by Andersen
Planner: Greg Roy
3.5.D R B 20-0484 - Lemos R esidence
Final review of an addition
Address/Legal Desc ription: 1975 Placid Drive Unit 9/Lot 29-42, Vail Village
W est Filing 2
Applicant: Tiffany Lemos, represented by Alpine Building and Development
I nc.
Planner: Greg Roy
3.6.D R B 20-0485 - Nelson R esidence
Final review of a tree removal
Address/Legal Desc ription: 4150 Columbine Drive/Lot 17, Bighorn
Subdivision
Applicant: W . Peterson Nelson, represented by Vail Valley Tree Servic e
Planner: Greg Roy
3.7.D R B 20-0486 - MV V P roperties L L C
Final review of a tree removal
Address/Legal Desc ription: 4146 Columbine Drive/Lot 17, Bighorn
Subdivision
Applicant: MV V Properties LLC, represented by Vail Valley Tree Service
Planner: Greg Roy
3.8.D R B 20-0489 - Chalets at the Lodge at Vail
Final review of a tree removal
Address/Legal Desc ription: 151 Vail Lane/Tract B, Front D oor Three
D imensional Subdivision
Applicant: Chalets at the Lodge at Vail, represented by Old Growth Tree
Servic e
Planner: Erik Gates
3.9.D R B 20-0491 - Marks Residence
Final review of an exterior alteration (gas line/vents)
Address/Legal Desc ription: 5040 Prima Court Unit B 1/S undial Phase 1
November 17, 2020 - Page 103 of 140
Applicant: J ohn L. Marks, represented by K C B Construc tion I nc.
Planner: J onathan S penc e
3.10.D R B 20-0493 - Peter son Residence
Final review of an exterior alteration (window)
Address/Legal Desc ription: 1975 W est Gore Creek Drive Unit 27/Lots 29-
42, Vail Village W est Filing 2
Applicant: J essica P eterson, represented by Saltbox Custom Homes, I nc .
Planner: Erik Gates
3.11.D R B 20-0495 - Eagle River W ater & Sanitation D istr ict
Final review of an exterior alteration (reroof)
Address/Legal Desc ription: 846 Forest Road/Lot 1, Eagle River W ater &
Sanitation District Subdivision
Applicant: Eagle River W ater & Sanitation District, represented by Colorado
C ommercial Roofing, I nc .
Planner: Greg Roy
3.12.D R B 20-0497 - Vail Retreat Residence
Final review of tree removal.
Address/Legal Desc ription: 303 Gore Creek Drive Unit 2 / Lot 13, Block 5,
Vail Village Filing 1
Applicant: Vail Retreat L L C , represented by Old Growth Tree Servic e
Planner: Erik Gates
3.13.D R B 20-0498 - Dulce Perez-Abreu Residence
Final review of an exterior alteration (deck)
Address/Legal Desc ription: 2945 Manns Ranch Road Unit B/Lot 4, Block 1,
Vail Village Filing 13
Applicant: Dulce Perez-A breu Revoc able Trust
Planner: Erik Gates
3.14.D R B 20-0499 - Kapilla R esidence
Final review of exterior alteration (windows)
Address/Legal Desc ription: 508 East Lionshead Circle Unit 502 / Lot 1,
Bloc k 1, Vail Lionshead Filing 1
Applicant: Keith Kapilla
Planner: Greg Roy
3.15.D R B 20-0505 - Pulkrabek R esidence
Final review of an exterior alteration (door)
Address/Legal Desc ription: 3931 Bighorn Road Unit 5D /Pitkin C reek Park
Phase I
Applicant: Stephanie Pulkrabek, represented by W LM Building and Home
Servic es
Planner: Greg Roy
3.16.D R B 20-0507 - Doyon Residence
November 17, 2020 - Page 104 of 140
Final review of an exterior alteration (doors)
Address/Legal Desc ription: 3941 Bighorn Road Unit 4D /Pitkin C reek Park
Phase I
Applicant: Brian Doy on, represented by W LM Building and Home Servic es
Planner: Greg Roy
3.17.D R B 19-0354.001 - 1775 W est G ore Creek L L C
Final review of a change to approved plans (exterior finishes/colors)
Address/Legal Desc ription: 1775 W est Gore Creek Drive/Lot 8, Vail Village
W est Filing 2
Applicant: Robert Kulikowski
Planner: J onathan S penc e
3.18.D R B 19-0642.001 - B orn Free LL C
Final review of a change to approved plans (windows/doors)
Address/Legal Desc ription: 493 Beaver Dam Road/Lot 1, B lock 2, Vail
Village Filing 6
Applicant: Born Free L L C , represented by K H Webb Arc hitects
Planner: Greg Roy
3.19.D R B 20-0150.001 - Meadow C reek C ondos
Final review of a change to approved plans (D3 & D 4 deck extension/stairs)
Address/Legal Desc ription: 2500 Kinnikinnick Road/Meadow C reek
C ondominiums of I ntermountain
Applicant: Meadow Creek Condominiums, represented by Hess C ontrac ting
I nc.
Planner: J onathan S penc e
3.20.D R B 20-0450.001 - Ptarmigan Townhomes
Final review of a change to approved plans (shed dimensions)
Address/Legal Desc ription: 1975 W est Gore Creek Drive/Lots 29-42, Vail
Village W est Filing 2
Applicant: Ptarmigan Townhomes
Planner: Greg Roy
The applications and information about the proposals are available for public inspec tion during
regular offic e hours at the Town of Vail C ommunity D evelopment Department, 75 South
Frontage Road. The public is invited to attend the projec t orientation and the site visits that
precede the public hearing in the Town of Vail Town Council Chambers. Times and order of
items are approximate, subject to change, and c annot be relied upon to determine at what time
the D esign Review Board will consider an item. Please c all 970-479-2138 for additional
information. Sign language interpretation available upon request with 24-hour notification, dial
711.
November 17, 2020 - Page 105 of 140
P L ANNI NG AND E NV I RO NM E NTAL C O M M I S S I O N
November 9, 2020, 1:00 P M
M eeting Cancelled
75 S. F rontage Road - Vail, Colorado, 81657
1.Call to Order
1.1.Meeting Cancelled
2.Adjournment
The applications and information about the proposals are available for public inspec tion during regular offic e hours at the
Town of Vail Community Development Department, 75 South Frontage Road. The public is invited to attend the project
orientation and the site vis its that prec ede the public hearing in the Tow n of Vail Community Development Department.
Times and order of items are approximate, subject to c hange, and c annot be relied upon to determine at w hat time the
Planning and Environmental Commission w ill c onsider an item. Please c all (970) 479-2138 for additional information. Please
call 711 for sign language interpretation 48 hour prior to meeting time.
Community Development Department
Published in the Vail Daily November 6, 2020
November 17, 2020 - Page 106 of 140
VA I L TO W N C O UNC I L A G E ND A ME MO
I T E M /T O P I C: V L HA Meeting Minutes October 27, 2020
AT TAC H ME N TS:
Description
V L H A Meeting Minutes October 27, 2020
November 17, 2020 - Page 107 of 140
Vail Local Housing Authority
Meeting Minutes
October 27, 2020
3:00 PM
Virtual Meeting
75 S. Frontage Road - Vail, Colorado, 81657
Present Absent
Steve Lindstrom, Chair Molly Morales
Greg Moffet
Mary McDougall
James Wilkins
Staff
George Ruther, Housing Director
Lynne Campbell, Housing Coordinator
1. Call to Order
1.1. Zoom Meeting 1 (pre-Executive Session)
1.2. Zoom Meeting 2 (post Executive Session)
1.3. Call to Order
A quorum is present, Lindstrom called the meeting to order at 3:00PM.
2. Citizen Participation
2.1. Citizen Participation
No one from the public is in attendance.
3. Approval of Minutes
3.1. VLHA October 13, 2020 Meeting Minutes
MOTION: MOFFET SECOND: LINDSTROM VOTE: 2-0-1 APPROVED
McDougall abstained
Wilkins connection
dropped during vote
4. Main Agenda
4.1. Vail InDEED Program to Date Status Update
November 17, 2020 - Page 108 of 140
Presenter: Lynne Campbell, Housing Coordinator
Campbell and Ruther provided the Authority with an update on Vail InDEED program.
The Authority requested the Housing department track percent of purchase price value,
summarize how many units are single funding or bulk, average price of one unit vs. bulk
and summarize single units vs. multiple units funded.
VLHA’s biannual summary to Council is scheduled for December 15th afternoon
meeting.
5. Matters from the Chairman and Authority Members
5.1. Matters from the Chairman and Authority Members
Presenter: Steve Lindstrom, Chairman
Per Ruther Placer County (Tahoe, California) is preparing to start a similar Vail InDEED
program.
Moffet discussed the County’s comprehensive plan is moving forward with their land use
rewrite.
Lindstrom noted Council approved the Mobility plan at first reading. EPS will present an
inclusionary zoning and commercial linkage and fee-in-lieu update to PEC on
November 23rd. EPS is scheduled to provide an update to VLHA at the November 10th
meeting.
6. Executive Session
6.1. Executive Session per C.R.S. §24-6-402(4)(a)(e) - to discuss the purchase, acquisition,
lease, transfer, or sale of property interests and to determine positions, develop a
strategy and instruct negotiators, regarding: submitted Vail InDEED applications and
program details.
Presenter: Lynne Campbell, Housing Coordinator
There were no Vail InDEED submittals for review.
7. Any Action as a Result of Executive Session
7.1. Action as a Result of Executive Session
No actions to report.
8. Adjournment
8.1. Adjournment 5:00PM (estimated time)
MOTION: MOFFET SECOND: McDOUGALL VOTE: 4-0 APPROVED
9. Future Agenda Items
November 17, 2020 - Page 109 of 140
9.1.
• Housing Sites Discussion
• Land Banking (sale of GRFA)
• Public Health Housing Incentive, Eagle County Health
• Eagle County Housing Guidelines: VLHA will invite Tori Franks from Eagle County to
review draft iteration.
10. Next Meeting Date
10.1. Next Meeting Date November 10, 2020
Meeting agendas and materials can be accessed prior to meeting day on the Town of Vail
website www.vailgov.com. All housing authority meetings are open to the public. Times
and order of agenda are approximate, subject to change, and cannot be relied upon to
determine at what time the Vail Local Housing Authority will discuss an item. Please call
(970) 479-2150 for additional information. Please call 711 for sign language interpretation
48 hours prior to meeting time.
Housing Department
November 17, 2020 - Page 110 of 140
VA I L TO W N C O UNC I L A G E ND A ME MO
I T E M /T O P I C: A I P P October 5, 2020 Approved Meeting Minutes
AT TAC H ME N TS:
Description
AIP P approved Oct. 5, 2020 minutes
November 17, 2020 - Page 111 of 140
Public Notice - Art in Public Places Board Meeting Minutes
Monday, October 5, 2020 - 8:30 a.m.
Webinar meeting / COVID-19
AIPP Board members present: Tracy Gordon, Susanne Graf, Kathy Langenwalter, Kara Woods.
AIPP Board member absent: Courtney St. John
Others present: Molly Eppard, AIPP Coordinator
1. Approval of September 14th meeting minutes.
2. Citizen input.
3. Altus Development Project - Public Art Proposal. (Proposal attached)
Jackie Meade - Lewis Art Consulting, Jeff Jackson – Artist, Pete Carlson – Gore Creek Group
• Jackie Meade reviews the proposal for a commissioned sculpture by artist Jeff Jackson to be installed
before the end of 2020.
• Jeff reviews his background in art and use of metal for his sculptures. 90% of his work is commissioned
which he shares selected images in corporate collections.
• Incline (title of work) will be created in Cor-ten steel with brushed stainless steel in the tubing and
element at the base of the sculpture. These are very durable materials especially in our environment. It
will measure approximately 13 feet tall placed on a 36 x 36 inch base.
• The artist will activate the rusting of the patina upon installation. Typically, it will be an even patina
within a year and grow richer over the next few years. It is a living surface in that respect.
• The sculpture will be installed at grade connecting the work with the landscape. The artist prefers to
have his sculptures appear as if emerging from the ground.
• The sculpture will be highly visible adjacent to the sidewalk along the South Frontage Road on the
western corner of the property.
• The Board expresses concern for the proximity of the work to the large green utility boxes and
generator. Pete addresses the utility boxes which are in line with the north wall elevation so that they
are not protruding. The area between the two buildings is an easement. He remarks that there will be a
10-foot-wide heated sidewalk in front of the property. The sculpture will be adjusted on the corner, so it
makes sense. It will not be in the Xcel easement area near the utility boxes. The sculpture pad will be
integrated into the landscape plan and confirms it will be in front of the building and not to the side of it.
• Molly inquires about distance of work from the balcony. Pete confirms it will be a safe distance from the
balcony.
• Kathy confirms it will not be in visible sight with the utility boxes. She would like to reconfirm the location
along with the mitigation of the size of the building.
• Pete confirms they can finalize the location along with the updated landscaping plan, so it is nicely
integrated with the site.
• Kathy asks about the reverse side of the sculpture. The artist confirms the work leans giving space for
the overlapping of the stainless-steel tubing. He explains it as having a ¾ view with two to three unique
views.
• The total budget of $50,000 has been met with their public art proposal.
November 17, 2020 - Page 112 of 140
• The Board compliments the work but would like to see the location marked on the actual site with
locates before installation.
• Susanne motions to approve the work, but requests clarification on the location and site prior to final
approval. The Board agrees unanimously.
• Molly will follow-up with the presenters to get the plans for the location requested by the Board.
4. Golf & Nordic Clubhouse final art installations (images of potential locations attached)
• The Board would like to utilize the remaining $25,000 in the art budget before the end of the year. They
review images of potential locations for public art.
• Molly met with the town electrician about any possible ways to increase the lighting in the corridor to the
grill from the event space. She mentions arranging Vail vintage postcards above the water fountains to
add some visual interest.
• Kathy believes we should look to integrating art outside versus the entrance and interior. We should
also look to the outdoor stairwell entrance for art.
• Kara agrees and perhaps we can look at reframing the existing golf course print in the corridor.
• The Board reviews possible artists to consider for the exterior space along with materials and the
possibility of also commissioning a work.
• Molly will bring potential options to the next Board meeting.
5. Vail Winterfest & Lantern Walk discussion.
Lantern Making and Display
• Susanne shows a prototype of a painted watercolor lantern she has been creating with the VMS
students. There will be about 80 to 90 lanterns from her classes. The kids have their names on the
bottom of the lanterns in case we make the display like a scavenger hunt.
• Molly met with Doe Browning and she likes the direction the Board is going to continue the lantern
momentum. She was enthusiastic about the connectivity of the project without being together as a
group. There can be a way to reimagine the project in a positive manner with behavioral health during
these interesting times.
• With Public Works we are thinking of creative ways to decorate areas near the International Bridge with
lanterns – both from guests, students, residents, purchased lanterns, and basic decoration. Lanterns
may be hung from accessible trees near the planter beds on the bridge, as well as shepherd hooks in
the planters. We will also look at ways to illuminate the bridge – image below:
November 17, 2020 - Page 113 of 140
• Beth Slifer was very complimentary of the illumination of the trees along the Gore Creek Promenade at
last year’s Winterfest and suggests we look at that option again this year.
• Molly informs the Board about a new light installation at Ford Park as a ticketed event with the VVF. It
will be a walk-through experience if approved by Council throughout the park with a production
company called Magic of Lights. It will run concurrently with Winterfest.
• Our thoughts are to have a video of instruction available via Alpine Arts for people to watch at their
leisure. We will provide lanterns and lights for people to collect via a registration process. We will also
have instructions for making lanterns with the kits.
Winterfest Ice Installation
• Paul Wertin from Alpine Ice will present at the next meeting. We are planning to open the illuminated
ice installation along the Gore Creek Promenade on December 20th.
• The plan is to utilize the entire promenade area to the International Bridge versus creating a centralized
gathering space in the open area by Mountain Standard. We have done this in the past and it creates
more of a wandering experience versus a congested singular installation space.
6. Coordinator updates.
• Ford Park Art Shack discussion. Kathy explains we need to come together so we can review the
building and look at it with a unified vision. She would like the Board to understand the
operational side and complexities of it as a facility. Molly explains there are monies remaining
from the EW donation should we move forward with Harry Teague redefining designs, so we
can get construction cost estimates for 2022. Molly asks the Board to review the documents on
the project, especially the uses and findings from Harry Teague.
• Facemasks – waiting on samples and pricing.
• Lionshead murals maintenance with Randy Milhoan. We were able to budget minimal
maintenance for $1500.
• Seibert relocation memo was on a recent Council agenda. It was received favorably by Council.
Molly and Charlie Turnbull measured the space again. The sculpture would not protrude from
the planter bed and remain away from the eave. The town will look at the best options for siting.
• CRUSH Walls review – Molly and Tracy will share their images and what we saw at the event at
a future meeting. Molly explains with the new murals it is an understanding that the works will
stay up if they are in good condition (3 to 5 year lifespan). It is at the discretion of the Board to
repaint any murals that are showing deterioration or perhaps dated. We should look at new
locations for 2021.
• Molly would like the Board to begin brainstorming on 2021 Summer installations with the idea of
social distancing still a possibility.
7. Meeting adjourned.
November 17, 2020 - Page 114 of 140
November 17, 2020 - Page 115 of 140
Public Art Submission
Altus
400 S Frontage Road
Vail, Colorado
81657
Altus development as of August 2020
Altus design rendering
Art to be installed Q4 2020
November 17, 2020 - Page 116 of 140
Selected Artist & Previous Work
Jeff Jackson, Denver CO
BFA, Arizona State University
Specializes in:
•Metals
•Indoor
•Outdoor
•Kinetic
•Commissioned
Inverted & Wedge, Corten and Stainless Steel
November 17, 2020 - Page 117 of 140
Inverted & Wedge, Corten and Stainless Steel
Public and Private Collections:
Sloan Interiors, Cave Creek, AZ
King Residence, Michigan
Carter Didlake, Denver Design Center
Campbell Colorado Collection
Campbell Arizona Collection
Designers Touch, Denver, CO
Askew, Vail CO
Renflow, Denver, CO
Nix Residence, Biloxi, MS
Peter & Bonnie Kudla Collection, Denver, CO
Peter & Bonnie Kudla Collection, Scottsdale, AZ
Larkin Residence, Boulder, CO
Archer Concepts Group, CO
Cornwell Residence, Ocean Springs, MS
Entrican Residence, Titusville, FL
November 17, 2020 - Page 118 of 140
Inverted & Wedge, Corten and Stainless Steel
Exhibitions
•Denver International Airport
Best of Colorado Artists 2006
•Republic Plaza “Curated Showcase”
Denver, CO – March, 2005
•Tadu Contemporary Art Gallery
Santa Fe, NM –Permanent 2004 -2005
•Neo Gallery “H20 “ Duo
Denver, CO –November 2004
•Celebrate Colorado Artists
Denver, CO – May, 2004
Awarded Best in Show
•Walker Fine Art Gallery “Juxtapose”
Denver, CO –April 2003
November 17, 2020 - Page 119 of 140
Ribbon, Mirror finish stainless steel and Colorado alabasterPrivate Collection, Stainless Steel Intersect, Corten and Stainless steel
November 17, 2020 - Page 120 of 140
Commissioned Sculpture Rendering
Title: Incline
Medium: Weathering steel (Corten)
and “brushed” stainless steel tubing
represented by black lines. Brushed
stainless steel “hand rubbed” at
bottom.
Size: 12’-13’ tall
Base Size: 36” x 36” concrete slab
November 17, 2020 - Page 121 of 140
Materials
1. Weathering (aka Corten steel)
steel- weather and corrosion
resistant steel.As the finish is
exposed to weathering elements, it
begins to rust creating a unique
patina
2. Brushed stainless steel tubing-
metal is polished with a fine bristle
brush creating a polish
Altus sculpture materials
November 17, 2020 - Page 122 of 140
Site
•Sculpture to be installed at
grade
•Connection with landscape
•Natural colors
Benefit to Public
•Visible to public- situated at
the entrance of Vail
•Next to pedestrian path and
frontage road going into Vail
November 17, 2020 - Page 123 of 140
Approximate Sculpture Location
November 17, 2020 - Page 124 of 140
Approximate Sculpture Location
•Approximate scale
•Orientation may change
•Image rendered in photo
of current construction
phase as of 9.14.20
November 17, 2020 - Page 125 of 140
Uniqueness to Vail
•Commissioned -one of kind
sculpture
•Altus –means rising
•Vertical element reflects
Altus’s name and mountains
of Vail Valley
•Simultaneously alludes to lift
cables and ski tracks
•Abstraction gives timeless
quality
November 17, 2020 - Page 126 of 140
Project Schedule
•Upon approval from Vail
board
•4-6 weeks lead and install
•Lighting & landscape
installed after sculpture
Budget
•$50K
•To include all the following:
•Design, labor, materials, fees,
installation, and applicable
tax
November 17, 2020 - Page 127 of 140
Thank you
Contact: Jackie Meade
Jackie@lewisartconsulting.com
November 17, 2020 - Page 128 of 140
CLUBHOUSE ART LOCATIONS
November 17, 2020 - Page 129 of 140
November 17, 2020 - Page 130 of 140
November 17, 2020 - Page 131 of 140
November 17, 2020 - Page 132 of 140
November 17, 2020 - Page 133 of 140
November 17, 2020 - Page 134 of 140
November 17, 2020 - Page 135 of 140
November 17, 2020 - Page 136 of 140
November 17, 2020 - Page 137 of 140
VA I L TO W N C O UNC I L A G E ND A ME MO
I T E M /T O P I C: F uture Town Council Agenda Topics
AT TAC H ME N TS:
Description
Future Town Council Agenda Topics
November 17, 2020 - Page 138 of 140
Vail Town Council Meetings
Topics & Times subject to change
1-Dec-20
CSE Interviews & Appointments
Crown Castle Project Presentation (5G)
Thor / Data Center / IT system updates
Local Vail / USFS Trails Management Proposals
Vail Reinvestment Authority Budget Resolution
Vail Local Marketing District Resolution for VLMD Budget
Budget Ordinance 2nd R & PH
TOV Resolution for VLMD Budget
Second Reading of mill levy certification ordinance
First Reading of 2020 Supplemental No. 3
15-Dec-20
VLMDAC Interviews & Appointments
Second reading of 2020 Supplemental Ordinance No. 3
Page 1
11/11/2020
November 17, 2020 - Page 139 of 140
VA I L TO W N C O UNC I L A G E ND A ME MO
I T E M /T O P I C: Recess 5:10 pm (estimate)
November 17, 2020 - Page 140 of 140