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Home My WebLink About2020-12-01 Agenda and Supporting Documentation Town Council Afternoon Meeting Agenda VAIL TO W N C O U N C IL R E G U L AR ME E TIN G Agenda Virtual 1:00 P M, December 1, 2020 Meeting to be held Virtually (access High Five Access Media livestream https://www.highfivemedia.org/live-five the day of the meeting and visit https://www.vailgov.com/town-council to participate in public comment) Notes: Times of items are approximate, subject to change, and cannot be relied upon to determine what time Council will consider an item. Public comment on any agenda item may be solicited by the Town Council. 1.Executive Session 1.1.Executive Session, pursuant to C.R.S. §24-6-402(4)(b)(e) - to have a conference with the Town Attorney to receive legal advice on specific legal questions; and to determine positions, develop a negotiating strategy and instruct negotiators regarding: Negotiations with Triumph Development and Vail Resorts regarding a memorandum of understanding for the potential relocation of the development project known as Booth Heights 90 min. Presenter(s): Matt Mire, Town Attorney 2.The Afternoon Regular Meeting will reconvene at 2:30 p.m 3.Vail Reinvestment Authority Meeting 3.1.Vail Reinvestment Authority 2021 Budget See Vail Reinvestment Authority Meeting Agenda 5 min. Presenter(s): Vail Reinvestment Authority 4.Vail Local Marketing District 4.1.Vail Local Marketing District 2021 Budget See Vail Local Marketing District Agenda 5 min. Presenter(s): Vail Local Marketing District 5.Presentation / Discussion 5.1.US Forest Service Front Country Ranger Program and Vail Valley Mountain Trails 2020 Update 30 min. Presenter(s): Kristen Bertuglia, Environmental Sustainability Director, Leanne Veldhuis, District Ranger, US F S, Ernest Saeger, Executive Director, V V MTA Background: The Town of Vail and the US Forest Service are in their second year of partnership on the Front Country Ranger Program, which has enabled the Forest Service to hire additional seasonal employees to work within five to 10 miles of local communities addressing compliance and December 1, 2020 - Page 1 of 159 trash issues on our local trail system. The Vail Valley Mountain Trails Alliance contributes to the stewardship of our local trail system and public lands and will provide an update on their 2020 season. 5.2.Electric Vehicle Charging Stations in Town Facilities 15 min. Presenter(s): Greg Hall, Public W orks & Transportation Director, Kristen Bertuglia, Environmental Sustainability Director, Kathleen Halloran, Finance Director Action Requested of Council: I nformational presentation and discussion with request for council feedback and approval of program. Background: An update will be presented about the Town's Electric Vehicle Charging Program at Town facilities. W ith a number of charging stations at both parking structures and differing levels of charging stations, a proposal will be presented suggesting a rate structure for the municipal services. I n addition, information will be presented about the State legislation addressing violations and penalties for those using these spaces that are not charging vehicles. 5.3.Public Health Crisis Updates (Municipal Operations and Economic Tactics) 15 min. Presenter(s): Scott Robson, Town Manager Action Requested of Council: I nformation Only. Background: Town will present updates about the public health crisis and impacted municipal operations and economic recovery tactics. The current level of performance related to protections levels will be reviewed as well as the impacts on transit services, economic relief programming, and the business community. I n addition, there will be information presented about Mesa County's Variance Protection Program that supports a 5 star rating for business who have applied and are in compliance with public health requirements. 6.Interviews for Boards and Commissions 6.1.I nterviews for Commission on Special Events (C S E)45 min. Presenter(s): Dave Chapin, Mayor Action Requested of Council: I nterview candidates for C S E and make appointments during the evening meeting. Background: Four (4) vacancies exist on the Town of Vail Commission on Special Events (C S E) and those appointed will serve a two year term. The mission of the Vail Commission on Special Events (C S E) is to support and assess a diverse collection of special events, both large and small, which promote Vail's economic vitality, sense of community, and increase the quality year-round experience for guests and residents. Applicants must be residents of the Town of Vail, own real property within the Town of Vail, own a business in the Town of Vail, or be employed within the Town of Vail. 7.D R B / P E C Update (5 min.) 7.1.D RB / P E C Update Presenter(s): J onathan Spence, Planning Manager 8.Information Update 8.1.V LHA November 10, 2020 Meeting Minutes 8.2.Actively Green Program 2020 Report December 1, 2020 - Page 2 of 159 Background: I n response to a Town Council request for more information and demonstrated accountability on the Actively Green Program, the 2020 report is attached. The Actively Green Program has been supporting local businesses become more sustainable, save money, and engage employees since 2015. There are 51 Vail businesses engaged in the program, with 428 hours spent in one on one coaching as of the third quarter of this year. The 2020 tribute video celebrates all valley A G businesses. 8.3.November Revenue Update 8.4.C S E meeting minutes from November 4, 2020. 9.Matters from Mayor, Council and Committee Reports (10 min.) 10.Recess 10.1.Recess at 4:30 pm (estimate) Meeting agendas and materials can be accessed prior to meeting day on the Town of Vail website www.vailgov.com. All town c ounc il meetings will be streamed live by High Five Acc ess Media and available for public viewing as the meeting is happening. The meeting videos are also posted to High Five A cc ess Media website the week following meeting day, www.highfivemedia.org. Please c all 970-479-2136 for additional information. S ign language interpretation is available upon request with 48 hour notification dial 711. December 1, 2020 - Page 3 of 159 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C: Executive Session, pursuant to C.R.S. §24-6-402(4)(b)(e) - to have a conference with the Town Attorney to receive legal advice on specific legal questions; and to determine positions, develop a negotiating strategy and instruct negotiators regarding: Negotiations with Triumph Development and Vail Resorts regarding a memorandum of understanding for the potential relocation of the development project known as Booth Heights P RE S E NT E R(S ): Matt Mire, Town Attorney December 1, 2020 - Page 4 of 159 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C: Vail Reinvestment A uthority 2021 B udget S ee Vail Reinvestment Authority Meeting A genda P RE S E NT E R(S ): Vail Reinvestment A uthority December 1, 2020 - Page 5 of 159 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C: Vail L ocal Marketing District 2021 Budget S ee Vail L ocal Marketing District A genda P RE S E NT E R(S ): Vail L ocal Marketing District December 1, 2020 - Page 6 of 159 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C: US Forest Service F ront Country Ranger P rogram and Vail Valley Mountain Trails 2020 Update P RE S E NT E R(S ): K risten Bertuglia, E nvironmental Sustainability Director, L eanne Veldhuis, District Ranger, US F S, Ernest S aeger, E xecutive Director, V V MTA B AC K G RO UND: The Town of Vail and the US Forest Service are in their second year of partnership on the Front Country Ranger Program, which has enabled the Forest Service to hire additional seasonal employees to work within five to 10 miles of local communities addressing compliance and trash issues on our local trail system. T he Vail Valley Mountain Trails Alliance contributes to the stewardship of our local trail system and public lands and will provide an update on their 2020 season. AT TAC H ME N TS: Description U S FS Front Country Ranger Program Presentation V V MTA Presentation December 1, 2020 - Page 7 of 159 December 1, 2020 - Page 8 of 159 December 1, 2020 - Page 9 of 159 Garbage & Abandoned Property Monitor Residential Camps Address Illegal Dispersed CampingIllegal Access Prevention December 1, 2020 - Page 10 of 159 1/2 Moon TH Berry Creek to June Creek Bighorn TH/Trail Booth TH/Trail Camp Hale Area Cross Creek TH Davos TH/Trail Gore TH/Trail Grouse Creek TH/Trail Holy Cross Overlook TH/Trail Homestake Road Lost Lake Road Meadow Mountain TH/Trail Minturn Shooting Range Missouri/Fancy Road Missouri/Fancy TH/Trail Muddy Pass No Name Road Pitkin TH/Trail Red Sandstone Road Shrine Pass Shrine Ridge TH/Trail Squaw Creek TH/Trail Tigiwon Road (blank) Two Elk Target Range Tigiwon Road Booth Lake TrailCamp H al e Ar e a Gore Creek TrailBighorn TrailPitkin Trail S h r i n e P a s s R o a d Red Sandstone Road 57 21 41 December 1, 2020 - Page 11 of 159 December 1, 2020 - Page 12 of 159 Add two photos of crowding, trash, or camping…. Crowding at Missouri Creek Trailhead December 1, 2020 - Page 13 of 159 •32 Unattended fires •279 Rock Fire rings in dispersed sites - dismantled •Extinguished 6 active fires with campers present, resulting in 2 citations •Temporary signs posted for Stage 1 and 2 Fire Restrictions •Thousands of forest road miles traveled patrolling during the summer/fall of 2020 December 1, 2020 - Page 14 of 159 Homestake Rd. R e d S a n d s t o n e R d . Missouri Creek Rd. 24 6 2 December 1, 2020 - Page 15 of 159 Closed Sites within 100 feet of water to protect sensitive riparian areas December 1, 2020 - Page 16 of 159 •1958 (239% increase from 2019) Individual dispersed sites or trailheads visited •3051 (170% increase from 2019) Visitors Contacted •Law enforcement: 182 Educational Notes, 15 Warnings, 1 Citation -Written for things like residential use, camping too close to water, dogs off leash, or fires Dispersed Site Mgt. December 1, 2020 - Page 17 of 159 CO residents were under different stages of “Safer at Home” orders well into the summer months. They took head to these orders and went camping. Anecdotally, we believe some visitors decided to leave their campers in place rather than drive them home to the front range each week. We saw the same RV’s/Campers in place in many campsites for weeks at a time. December 1, 2020 - Page 18 of 159 December 1, 2020 - Page 19 of 159 Homestake Rd. Gore Creek TrailBooth Creek TrailR e d S a n d s t o n e R d . 1220 December 1, 2020 - Page 20 of 159 December 1, 2020 - Page 21 of 159 December 1, 2020 - Page 22 of 159 Homestake RoadTig iwon RoadRed Sandstone Road 21 15 3 December 1, 2020 - Page 23 of 159 December 1, 2020 - Page 24 of 159 December 1, 2020 - Page 25 of 159 49 New Signs Installed 3 Illegal Roads Blocked with Signage Fall Creek Trailhead Grouse Creek TH Berry/June Loop McAlister Gulch Repaired/Installed Buck n’ Rail and Split Rail Fence in Camp Hale and Tigiwon Area December 1, 2020 - Page 26 of 159 Assembling Buck N’ Rail Fence at Metcalf Rd, preventing illegal snowmobile access Decommissioning, blocking, and signing illegal access route on Berry Creek area December 1, 2020 - Page 27 of 159 Removal of an illegal Cabin on Red and White Road December 1, 2020 - Page 28 of 159 •5145 lbs. of garbage removed (147 large garbage bags) •Along with other large items including a Sailboat, kayaks, and many tents •Again, suspect a result from the increase of use due to COVID December 1, 2020 - Page 29 of 159 •Coordinated with Vail Stables to remove approximately 600 lbs. of trash from an abandoned camp off Spraddle Creek rd. December 1, 2020 - Page 30 of 159 ESWA Volunteer Wilderness Rangers •70 Patrols •910 Contacts December 1, 2020 - Page 31 of 159 December 1, 2020 - Page 32 of 159 Month 2019 2020 % use increase May 1578 2800 77% June 5679 8176 44% July 9007 10523 17% August 5057 8349 65% September 4085 6939 70% December 1, 2020 - Page 33 of 159 December 1, 2020 - Page 34 of 159 FY2020 FS FINANCIAL COMMITMENT TO FCRP •FS DEVELOPED PRGM MGT SALARY $27,540 –Yeoman, Sweetwater, Fulford, and 5 Trailheads •Toilet vault pumping $8400 •$5000 vault toilet and COVID specific cleaning supplies •Misc signs, materials and supplies, and safety supplies for employees $6900 •Other personnel costs $3000 •Cost of 1 FS vehicle $6000 •$20,400 –cost of 3 weeks of RMYC crew time working in Yeoman, Fulford and Sweetwater Campgrounds •Forest-wide cleaning contract for EHX’s vault toilets $65,000 (COVID WO funds in April) •Total = $142,240 Working together the FCRP is making a huge difference on the Eagle-Holy Cross RD. December 1, 2020 - Page 35 of 159 = patrols 6 days a week December 1, 2020 - Page 36 of 159 December 1, 2020 - Page 37 of 159 FS Financial Contributions to the Front Country Program •For 2021 the FS would contribute the following: •Vehicles •Salary of the overhead to manage the program •Supplement toilet vault pumping district-wide •Supplement materials and supply costs •All supervision of the program December 1, 2020 - Page 38 of 159 Questions for our staff? December 1, 2020 - Page 39 of 159 2020 Report Building Trails, Partnership, & Community December 1, 2020 - Page 40 of 159 Mission, Vision, Execution, & Fundraising The VVMTA’s mission is to maintain, educate for, and build sustainable non-motorized soft surface trails while conserving the natural environment of Eagle County and our public lands. The VVMTA is the leading advocate for soft surface trails in Eagle County, CO. The VVMTA’s vision is the creation of a sustainable multi-use soft surface trail network connecting communities and neighborhoods form Vail Pass to Basalt. We promote stewardship of our public lands, sustainable trail building practices and a balance between recreation and conservation. The VVMTA maintains that trails contribute to the quality of life and economic vitality of the community. The VVMTA manages trail advocacy programs, cordinates and trains volunteers, educates outdoor recreational trail users, organizes events, and contributes its talents, guidance, and time to support local land managers in various soft surface trail initiatives. The VVMTA fundraises to support the Eagle County Trail Fund which supports our mission, vision, and allows us to exe- cute prgrams, events, and operations including: • Adopt A Trail • Wildlife Trail Ambassadors • Volunteer opportunities • Improved sustainability and user experience of existing trails • Local and regional trail system planning and funding • Trail crew leader and volunteer training • Educational and community events • Organizational management and operations • Public lands access and advocacy Mission Vision Execution Fundraising December 1, 2020 - Page 41 of 159 Who We Are Stewardship Core Values It is the responsibility of individuals to take ownership and care for our trails, nature, and public lands Relationships We create, grow, and foster partner- ships in our community that bring us together towards a shared goal Action We are forward-thinking and are pro- active in adressing important needs for our trails, nature, community, and public lands Education It is important to facilitate learning and provide opportunities to acquire knowledge, skills, values, and beliefs surrounding our trails, nature, and public lands Community Access to trails, nature, and surrounding public lands creates a strong and healthy community, improves our quality of life, and drives our desire and passion for living in Eagle County A Progr a m of: An O r g a n i z a t i o n o f : A Project of: Minturn Bike Park West Avon Preserve North Trail & Cougar Ridge Reroutes Everkrisp Trail Mini Mile & Many More... Organization December 1, 2020 - Page 42 of 159 2020 BY THE NUMBERS VVMTATRAILCREW Total Volunteers267 1,094 27 4.5 2 Total Hours Total Days on Trail Miles of New Trail Women Only Trail Crew Nights PROJECTSCOMPLETEDMinturn Bike Park Cougar Ridge Hillbilly Trail 3 Sisters Trail Will’s Thrill West Avon Preserve Reroutes MINTURNBIKE PARK$188,000 $500,000+ 1,000+ August 29 Free & Cash Cost of In-Kind Daily Rides Opened! Open to the Public ADOPTATRAIL 69 61 750 2,539 $74,900 230 Total Teams Trails Adopted Total Volunteers Total Hours Volunteer Value Miles Covered December 1, 2020 - Page 43 of 159 2020 Town of Vail Adopt A Trail Wildlife Trail Ambassadors Total Volunteers Total Hours Miles Worked Corridor Cleared (Miles) Drainage Structures Trees Removed Tread Restored (feet) Trash Removed (lbs) Closed Social Trails 117 401 48 29 118 24 800 18 13 Trail Adopted Team Booth Lake Vail Mountain School Buffehr Creek Pedal Power Deluge Lake ESWA North Trail Vail Public Safety North Trail East West Partners North Trail Marriott Streamside North Trail Vail Rec District North Trail TOV Employees North Trail Vail Summit Ortho Two Elk (East) Manor Vail Lodge Two Elk (West) Slifer, Smith, & Frampton Bighorn Howard Head Sports Med Game Creek Venture Sports Lost Lake GOAT Training Pitkin BG Buildingworks Total Volunteers Total Hours People Contacted Seen on Closed Trails Cars Parked at Closed Trailheads 11 16 134 32 32 North Trail (Davos) North Trail (Garmisch) Son of Middle Creek 30 (2019) 148 (2019) 148 (2020) TOTAL VOLUNTEER VALUE TO THE TOWN OF VAIL $12,301.50 December 1, 2020 - Page 44 of 159 December 1, 2020 - Page 45 of 159 MINTURN BIKE PARK December 1, 2020 - Page 46 of 159 THANK YOU December 1, 2020 - Page 47 of 159 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C: Electric Vehicle Charging S tations in Town F acilities P RE S E NT E R(S ): Greg Hall, Public Works & Transportation Director, K risten Bertuglia, E nvironmental Sustainability Director, Kathleen Halloran, Finance Director AC T IO N RE Q UE S T E D O F C O UNC I L: I nformational presentation and discussion with request for council feedback and approval of program. B AC K G RO UND: An update will be presented about the Town's E lectric Vehicle Charging P rogram at Town facilities. W ith a number of charging stations at both parking structures and differing levels of charging stations, a proposal will be presented suggesting a rate structure for the municipal services. I n addition, information will be presented about the S tate legislation addressing violations and penalties for those using these spaces that are not charging vehicles. AT TAC H ME N TS: Description Memo Electric Chargers Program 120120 December 1, 2020 - Page 48 of 159 1 To: Vail Town Council From: Kathleen Halloran Finance Director, Kristen Bertuglia Environmental Sustainability Director, Greg Hall, Director of Public Works and Transportation Date: December 1, 2020 Subject: Electric Vehicle Charging in Town Facilities I. PURPOSE The purpose of this agenda item is to: • Provide Town Council the staff’s recommendation regarding use of Electric Vehicle Chargers in Town Facilities • Provide Town Council with an update about Colorado Law concerning parking violations with Electric Vehicle Charging spaces • Request Town Council approve the Electric Vehicle Charging program II. BACKGROUND The Town of Vail over the years has progressed with the electric vehicle (EV) movement to provide electric vehicle chargers in our various parking facilities. As the electric charging industry has evolved the Town of Vail has as well. The original chargers installed were Level 1 chargers, these were replaced with Level 2 chargers and the Town is about to offer Level 3 or more commonly known as DC FAST chargers, see description for each level below: Level 1: Provides charging through a 120 V AC plug and does not require installation of additional charging equipment. It can deliver 2 to 5 miles of range per hour of charging , providing around 40 miles of range per 8 hours. Level 2: Provides charging through a 240 V (for residential) or 208 V (for commercial) plug and requires installation of additional charging equipment. It can deliver 10 to 20 miles of range per hour of charging, providing a full charge for most long-range battery EV’s during 8 hours of charging. DC Fast Charge: Provides charging through 480 V AC input and requires highly specialized, high-powered equipment as well as special equipment in the vehicle itself. (Plug-in hybrid electric vehicles typically do not have fast charging capabilities.) It can deliver 60 to 80 miles of range in 20 minutes of charging. It is used most often in public charging stations, especially along heavy traffic corridors. December 1, 2020 - Page 49 of 159 2 The Town of Vail currently has two level 1 chargers, one at the municipal building and one at Ford Park. Use of the chargers is free. The Town has 19 Level 2 chargers 5 at RSES, 2 at Lionshead and 12 at Vail Village. Accessing these chargers in the winter or half the year requires a paid/pass transaction. The Town of Vail has not charged for the use of these chargers to provide an incentive for users to convert and use Electric Vehicles. This year through a grant from the Colorado Department of Energy, Chargepoint and Holy Cross Energy, the Town is in the final stages of completing the installation of four DC fast chargers. The State purchased the chargers ($380,000), Chargepoint donated design and project management time ($30,000), Holy Cross donated the upgraded transformer ($15,000) and the Town is paying for the actual installation ($205,000). The Town selected the short-term parking of Lionshead for the installation. This area was selected for the following reasons: • The parking spaces were already 30-minute spaces, • Access to these spaces are available 24 hours a day without requiring a parking transaction, even on days the structures fill, • The chargers are readily available without circling through the garage, understanding certain users will be those traveling cross state or country, • The Lionshead Welcome center as well as public restrooms are close by, • It is seen as a way to boost additional foot traffic in the Lionshead area which would benefit businesses, • Finally, a close connection to the Holy Cross grid system was necessary to keep costs in line. The second update is related to legislation that passed in 2019, Colorado State Law through HB – 1298, which was signed into law as CRS 42-4-1213. The law was changed regarding electric vehicle charging. The law changes electric vehicle charging. It allows for penalties for parking in an electric vehicle charging space while not actively charging. The penalties are only in force if the spaces are properly signed per the statute. There are two types of violations identified, 1) the electric vehicles using the space but not actively charging, and 2) the non-electric vehicles parking in the spaces. The Town has had complaints about both violations; staff proposes to properly sign the spaces to allow enforcement of the law. This would drastically increase the fines of this specific parking violation to $150. III. RECOMMENDED WINTER 2020-2021 PARKING PROGRAM Proposed Rate for use of DC-Fast chargers Staff proposes that users of the new DC fast chargers pay a fee for charging their vehicles. Staff considered the following discussion points: • The amount of electricity of each charge is much more significant than the Town’s other chargers, • The chargers are accessed for free without any other charges being paid by the users (such as paid parking), December 1, 2020 - Page 50 of 159 3 • The Town can control, through fees, abuse of the chargers or spaces, • The Town invested significant capital dollars and will have significant capital dollars investments in the future to replace the chargers, • Other DC-fast chargers being installed throughout the state will have a charge. Staff recommends the default rates for the use of the chargers are set as provided by Chargepoint which are in line with the rates being proposed in most of the new DC Fast chargers being installed through the Colorado Department of Energy grant program. Charge for energy used $ 0.20 Kwh Charge timed rate $ 0.25/minute This combined rate structure covers the town’s cost of energy, and customers pay for what they use. This also provides a disincentive for EV cars to remain plugged in and not continually to charge. Staff recommends the remaining chargers remain free for the coming winter. Staff also recommends enforcement of State Statue 43-2-1214 concerning abuse of Electric Charging Parking Spaces and installing appropriate signs setting the fine at $150. IV. ACTION REQUESTED Approve or approve with modifications the Winter 2020-2021 Electric Charging Parking Program as recommended by staff. Recommended Electric Charger Rate Structure: Proposed Level 1 Chargers Free Level 2 Chargers Free DC Fast chargers Combination of time and energy Time $0.25/minute Energy Cost $ 0.20/kwh Staff also recommends enforcement of State Statue 43-2-1214 concerning abuse of Electric Charging Parking Spaces and installing appropriate signs setting the fine at $150. V. STAFF RECOMMENDATION Staff recommends the Town Council approve the Electric Charging Parking Program for the 2020-2021 winter season. December 1, 2020 - Page 51 of 159 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C: Public Health Crisis Updates (Municipal Operations and E conomic Tactics) P RE S E NT E R(S ): S cott Robson, Town Manager AC T IO N RE Q UE S T E D O F C O UNC I L: I nformation Only. B AC K G RO UND: Town will present updates about the public health crisis and impacted municipal operations and economic recovery tactics. The current level of performance related to protections levels will be reviewed as well as the impacts on transit services, economic relief programming, and the business community. I n addition, there will be information presented about Mesa County's Variance Protection Program that supports a 5 star rating for business who have applied and are in compliance with public health requirements. AT TAC H ME N TS: Description Mesa County Variance Protection Program (1) Mesa County Variance Protection Program (2) December 1, 2020 - Page 52 of 159 PUBLIC HEALTH ORDER MCPH 2020-06, VARIANCE PROTECTION PROGRAM, COMPLIANCE AUDIT Rating System (45 Points Total): ●5 points on each general element (40 points total) ●5 additional points on industry-specific requirements when applicable (5 points total) Facility Name and Location: Date: Time: General Elements Comments 1 Masks are required for everyone who enters the facility. (5) ●There are signs posted at entrances ●An employee is monitoring everyone who enters ●There are alternative options for people who refuse to wear a mask, and for vulnerable individuals (special hours, seating assistance, curbside delivery) 5= Yes 0= No 2 Employees, contracted workers, and volunteers are required to wear a non-medical cloth face covering over the nose and mouth. (5) 5= Yes 0= No 3 The number of people is limited to no more than 50% of normal capacity, with a cap of no more than 100 people in confined indoor spaces. (5) ●Procedures are in place for limiting the number of people in a facility. 5= Yes 0= No 4 Indoor and outdoor spaces are set up to promote at least six feet of distance between individuals and groups. (5) ●Chairs and desks are adequately spaced in work areas and waiting areas ●Tables at restaurants and bars are spaced 9 feet apart ●Seats in theaters and places of worship are adequately spaced 5= Yes 0= No 5 There is at least one handwashing facility or hand sanitizer station per 25 people. (5) 5= Yes 0= No December 1, 2020 - Page 53 of 159 6 There is a system in place to monitor employee and volunteer symptoms. Provisions are in place to send employees home when experiencing any of the following: dry cough, shortness of breath, difficulty breathing, fever, fatigue, or a recent loss of taste or smell (5) 5= Yes 0= No 7 The facility is cleaned frequently, including disinfection of bathrooms, high-touch surfaces, and items shared between individuals (menus, tables, etc.). There are policies and procedures in place, along with a cleaning schedule. (5) 5= Yes 0= No 8 To prevent the sharing of equipment or utensils, self-service options are prohibited. Single-use self-service alternatives, such as with soda dispensers, are allowed. (5) 5= Yes 0= No Industry-Specific Requirements (5) Comments Restaurants, Bars, and Similar Special Events ●Outdoor spaces such as patios or other expanded areas as granted by any municipality may be used as additional capacity for restaurants and bars. There must be at least 9 feet of space between all tables. ●All booths can be utilized if there is a barrier (such as plexiglass) between them that is at least 5 1/2 feet from the floor. ●There must be at least 9 feet of space between all freestanding tables, and between booth tables and any freestanding tables. ●Seating must not allow for more than 6 people from a single party. Multiple parties cannot be seated together at the same table. ●Allow only the number of people for which seating is available; no standing room space allowed. ●On-premise service and alcohol consumption must end by 10 PM. ●Dancing is not allowed; it is recommended that the dance floor be used as part of the overall seating space with tables spaced 9 feet apart. ●Do not provide live music or any other live performances 5= Yes or N/A 0= No December 1, 2020 - Page 54 of 159 Total Points Possible = 45 Total Points Earned: __________ Recreation, including bowling alleys, gyms, recreation centers, indoor pools, and outdoor recreation facilities ●Face coverings are required during group exercise classes and while bowling with a team and/or during league play. ●Face coverings are not required while exercising alone as long as personal exercise equipment is spaced 10 feet apart. ●Golf carts, go-karts, paddle boards, etc. must contain no more than one person, unless both riders are members of the same party. ●Swimming pools with an appropriate disinfectant (e.g. chlorine or bromine) are limited to 50% of the posted occupancy code or less as necessary to comply with social distancing requirements. Facility Representative Signature: Title: Email: MC Employee Name: Audit Score: Audit #: December 1, 2020 - Page 55 of 159 Places of Worship INDOORS: 50% capacity, up to 300 people OUTDOORS: 6ft between parties Restaurants INDOORS: 50% capacity, up to 100 people OUTDOORS: 6ft between parties Offices 50% capacity Bars that serve food On-site service and alcohol consumption must end by 10 p.m. Gyms/Fitness 50% capacity, up to 100 people Personal Services 50% capacity, up to 50 people Indoor Events Closed Outdoor Events Based on outdoor facility capacity with social distancing Outdoor Guided Services and Entertainment 50% capacity, up to 10 people Critical and non- Critical Retail 50% capacity Guidelines as of 11/18/2020 Subject to change based on illness levels.December 1, 2020 - Page 56 of 159 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C: I nterviews for Commission on S pecial Events (C S E ) P RE S E NT E R(S ): Dave Chapin, Mayor AC T IO N RE Q UE S T E D O F C O UNC I L: I nterview candidates for C S E and make appointments during the evening meeting. B AC K G RO UND: Four (4) vacancies exist on the Town of Vail Commission on S pecial Events (C S E) and those appointed will serve a two year term. The mission of the Vail Commission on S pecial Events (C S E ) is to support and assess a diverse collection of special events, both large and small, which promote Vail's economic vitality, sense of community, and increase the quality year-round experience for guests and residents. A pplicants must be residents of the Town of Vail, own real property within the Town of Vail, own a business in the Town of Vail, or be employed within the Town of Vail. AT TAC H ME N TS: Description C S E Interview Packet December 1, 2020 - Page 57 of 159 To: Mayor and Town Council From: Jeremy Gross, Special Events Coordinator Date: December 2, 2020 Subject: 2021 CSE Board Interviews 1.Interviews of 2020 CSE Candidates There are presently four vacancies which will need to be filled on the Town of Vail Commission on Special Events (CSE) beginning in January 2021. Interviews will be conducted during the afternoon council meeting with appointments being made during the evening December 1st Town Council session. Appointments will be made to serve two year terms ending in December of 2022. The CSE consists of seven (7) voting members appointed, at large, by the town council. All seven (7) voting members shall meet criteria as outlined in the municipal code, 1) be residents of the Town of Vail, 2) own real property within the Town of Vail, 3) own a business in the Town of Vail, or 4) be employed within the Town of Vail. CSE supports Town Council's goals and objectives and makes decisions in alignment with the Town Council's marketing direction. Their mission is to support and assess a diverse collection of special events, both large and small, which promote Vail's economic vitality, sense of community and increase the quality of the year-round experience for guests and residents. The Vail Daily and Town of Vail website as well as the Town of Vail's Facebook page were used for posting notice of these vacancies. Of the four CSE members whose terms are expiring this year, three are eligible to serve another term and one member has served the maximum of eight consecutive years. Commission chair Alison Wadey, vice-chair, Mark Gordon and Marco Valenti have all submitted applications to serve another term. Barry Davis is ineligible to serve another term consecutively. CSE would like to recognize Barry for his valued commitment and contributions including as CSE chair over the last eight years. Please see below the interview schedule and eligibility requirements for the nine candidates. December 1, 2020 - Page 58 of 159 2021 CSE Applicants Interview Order Eligible Name Who is your current employer and what is your job title? 1 Yes Aaron Beckman Vail Resorts, Resort Director of Event Services 2 Yes Alison Wadey VCBA, Executive Director 3 Yes Chris Bivona Ski Town All Stars 4 Yes Douglas A. Smith Kent Strategies, Managing Partner 5 Yes Marco Valenti Vail Resorts; VRR Director Retail & Rental Eagle County 6 Yes Mark Gordon Christiania Realty, Owner/Broker 7 Yes Mike Yaccino Surefoot-salesman 8 Yes Nicholas Conover Sweet Basil - bartender 9 Yes Tonya Frank Slifer, Smith & Frampton December 1, 2020 - Page 59 of 159 11/20/2020 Vail Commission on Special Events Board Application Form (2021) https://docs.google.com/forms/d/1_yvY6o9em5d365BrjIhneb1p3g_hoWdgK6kXapW8WyI/edit#response=ACYDBNgppPet2ueyevraEU_NEtQZVTav…83/86 Aaron Beckman aaron.r.beckman@gmail.com 817-637-7238 65 Tames Crk, Edwards, CO 81632 Vail Commission on Special Events Board Application Form (2021) Contact Jeremy Gross in the economic development depar tment at 970-477-3551 or jgross@vailgov.com for more information on submittal requirements. For additional information on the CSE contact Mia Vlaar at 970-479-2454, or mvlaar@vailgov.com Current CSE Board Information can be viewed at https://vailgov.com/commission-on-special-events. After completing this form, please email a Letter of Interest to jgross@vailgov.com Name * First and last name Email * Phone number * Home address: * December 1, 2020 - Page 60 of 159 11/20/2020 Vail Commission on Special Events Board Application Form (2021) https://docs.google.com/forms/d/1_yvY6o9em5d365BrjIhneb1p3g_hoWdgK6kXapW8WyI/edit#response=ACYDBNgppPet2ueyevraEU_NEtQZVTav…84/86 Yes No n/a Yes No Vail Resorts, Resort Director of Event Services Prior to this position of 3+ years, I was the Director of Sales & Marketing for Larkspur Events & Dining (2 years) and Director of Catering & Events for Hotel Jerome in Aspen (5 years). I moved to the Vail Valley in 2003. Do you own property or a business in the Town of Vail? * Please list address of property of ownership. Do you work in the Town of Vail? * Who is your current employer and what is your job title? * If you have been with this employer for less than 5 years please provide 5 years of work history. December 1, 2020 - Page 61 of 159 11/20/2020 Vail Commission on Special Events Board Application Form (2021) https://docs.google.com/forms/d/1_yvY6o9em5d365BrjIhneb1p3g_hoWdgK6kXapW8WyI/edit#response=ACYDBNgppPet2ueyevraEU_NEtQZVTav…85/86 No, this is separate from my employment with Vail Resorts. I have a passion for special events and want to expand my role to help benefit the Town of Vail while continuing to grow in my career. I feel being a part of this Board will allow me to suppor t the Town of Vail bringing my expertise of events and budgeting. I have been in the events and hospitality industry for over 15 years, specializing in private events for the past 10 years. I understand the intricacy's of events from star t to finish and have a passion to create memorable experiences for our guests. I have par ticipated in board meetings but not as a board member. I have managed and executed private events for both social and corporate groups within the hospitality field for the past 10 years. This includes selling, planning and executing. In Aspen, while with Hotel Jerome, I executed all events including sub-events specific to the Food & Wine festival that hosted up to 1000 guests. I currently represent the Vail Collection which consists of Vail Mountain, The Arrabelle and Lodge at Vail managing a team of event managers. I have par tnered with the Town of Vail, VVF and Highline on many events including GoPro, the Ar ts Festival, Oktoberfest, Snow Days, Bur ton and Spring Back to Vail to name a few. Are you an official designee of a particular Town of Vail business, and if so, which one? (Please be prepared to provide a letter from your employer to confrim.) Does this business own real property within the Vail town limits? * Why are you interested in ser ving on the Vail Commission on Special Events? * What particular qualifications do you bring to the position? * What is your experience serving on other boards? * What is your experience with special events? * December 1, 2020 - Page 62 of 159 11/20/2020 Vail Commission on Special Events Board Application Form (2021) https://docs.google.com/forms/d/1_yvY6o9em5d365BrjIhneb1p3g_hoWdgK6kXapW8WyI/edit#response=ACYDBNgppPet2ueyevraEU_NEtQZVTav…86/86 To bring fun yet inciteful events to the Town, to generate business for our partners, while managing funds to stay within the vision set by the CSE. To state the obvious, COVID-19. We need to create safe practices for our events so we do not cause a "superspreader" while still being able to attract and bring guests to town. I believe by highlighting successes from these actions will gain traction and increase visitations for the future. The variety of events that have been held in the past target many demographics and building upon these as well as adapting to current situations will continue to grow our economy. I feel this can be accomplished by highlighting all aspects of our town by partnering with local restaurants, our hotel partners as well as Vail Mountain. This content is neither created nor endorsed by Google. What do you see as the primary role of the CSE? * What do you believe is the largest obstacle facing the commission on special events in 2021? How do you believe that special events benefit the Town of Vail and its economic sustainability? Forms December 1, 2020 - Page 63 of 159 November 19, 2020 Town of Vail Commission on Special Events c/o Jeremy Gross Dear CSE Board, Thank you for your consideration and please accept my letter of intent to be a member of the Commission on Special Events Board for the Town of Vail. My name is Aaron Beckman and I am the Resort Director of Events for the Vail Collection which represents Vail Mountain, The Arrabelle at Vail Square and The Lodge at Vail. I have been specializing in private events for both social and corporate groups for over 10 years, starting my career in Beaver Creek to Hotel Jerome in Aspen and then to Vail with both Larkspur Events & Dining and Vail Resorts Hospitality. In my current role, I manage a team consisting of Event Managers who plan and facilitate events at each of our venues as well as our Banquets department for the hotels. I work with both Hotels and Mountain Dining on forecasts and budgets for all of our events managing spending on enhancements, overall costs, while maximizing revenue. I am passionate about all events and want to participate as a Board member to continue supporting the Town of Vail’s special event program to promote economic growth for both the Town and our affiliates. Best, Aaron Aaron Beckman Resort Director of Event Services, Vail Collection Vail Mountain | The Arrabelle at Vail Square | The Lodge at Vail C: 817.637.7238 aaron.r.beckman@gmail.com December 1, 2020 - Page 64 of 159 11/20/2020 Vail Commission on Special Events Board Application Form (2021) https://docs.google.com/forms/d/1_yvY6o9em5d365BrjIhneb1p3g_hoWdgK6kXapW8WyI/edit#response=ACYDBNgppPet2ueyevraEU_NEtQZVTav…79/86 Alison Wadey alisonw@vailchamber.org (970) 376-1661 2394A Fox Lane Avon, CO 81620 Vail Commission on Special Events Board Application Form (2021) Contact Jeremy Gross in the economic development department at 970-477-3551 or jgross@vailgov.com for more information on submittal requirements. For additional information on the CSE contact Mia Vlaar at 970-479-2454, or mvlaar@vailgov.com Current CSE Board Information can be viewed at https://vailgov.com/commission-on-special-events. After completing this form, please email a Letter of Interest to jgross@vailgov.com Name * First and last name Email * Phone number * Home address: * December 1, 2020 - Page 65 of 159 11/20/2020 Vail Commission on Special Events Board Application Form (2021) https://docs.google.com/forms/d/1_yvY6o9em5d365BrjIhneb1p3g_hoWdgK6kXapW8WyI/edit#response=ACYDBNgppPet2ueyevraEU_NEtQZVTav…80/86 Yes No 241 South Frontage Road East #2 Vail, CO 81657 Yes No VCBA, Executive Director n/a Do you own property or a business in the Town of Vail? * Please list address of property of ownership. Do you work in the Town of Vail? * Who is your current employer and what is your job title? * If you have been with this employer for less than 5 years please provide 5 years of work history. December 1, 2020 - Page 66 of 159 11/20/2020 Vail Commission on Special Events Board Application Form (2021) https://docs.google.com/forms/d/1_yvY6o9em5d365BrjIhneb1p3g_hoWdgK6kXapW8WyI/edit#response=ACYDBNgppPet2ueyevraEU_NEtQZVTav…81/86 n/a yes Understanding of business community and which events best drive sales tax and visitation. Background in marketing and event promotion/execution. Previous experience on CSE. VCBA Board, CSE board, VEAC, 11 years experience at Cordillera planning/executing member events To provide a diverse, on brand, offering of events that brings economic vitality to the Town of Vail and the local community that enhances the quality of experience and life in Vail. Are you an official designee of a particular Town of Vail business, and if so, which one? (Please be prepared to provide a letter from your employer to confrim.) Does this business own real property within the Vail town limits? * Why are you interested in serving on the Vail Commission on Special Events? * What particular qualifications do you bring to the position? * What is your experience serving on other boards? * What is your experience with special events? * What do you see as the primary role of the CSE? * December 1, 2020 - Page 67 of 159 11/20/2020 Vail Commission on Special Events Board Application Form (2021) https://docs.google.com/forms/d/1_yvY6o9em5d365BrjIhneb1p3g_hoWdgK6kXapW8WyI/edit#response=ACYDBNgppPet2ueyevraEU_NEtQZVTav…82/86 Covid 19 restrictions and guidelines, as well as visitor/resident willingness to attend and support events. They bring vitality by giving a reason for visitors to choose Vail over other destinations as well as providing enjoyable experiences to those that are already here and the local community. Events make people happy and if people are happy they will return again and again. This content is neither created nor endorsed by Google. What do you believe is the largest obstacle facing the commission on special events in 2021? How do you believe that special events benefit the Town of Vail and its economic sustainability? Forms December 1, 2020 - Page 68 of 159 November 20, 2020 Vail Town Council Attn. Patty McKenny 75 S. Frontage Road Vail, CO 81657 re. Commission on Special Events Dear Vail Town Council: I would like to respectfully submit my name for consideration to continue to serve on the Commission on Special Events. I have been grateful to be a part of CSE the past six years and feel the work we have yet to do for the Town in the next two years will benefit from my previous experience. Since the mountain shut down this past March being a member of CSE has taken on an entirely new meaning and purpose. Taking what we learned from this past summer and having to reimagine how Vail events look during a pandemic has been challenging but rewarding. This knowledge will be crucial going into 2021 and helping our CSE funded event promoters adapt and adjust as needed so that we can create a win- win situation for our guests, our economic vitality and our event partners. As chair of the CSE the past two years I feel I have proven that I can manage my fellow CSE members and draw on each of their unique skill sets to help produce a diverse and compliant schedule of events that can change if needed and still be successful. In my past six years as a member of the CSE I feel that I have provided a valuable voice for all businesses in Vail. I am a “sounding board” for businesses that want to weigh in on the process concerning events that worked, those that didn’t and everything else in between. I have been able to use that feedback to make more informed decisions on CSE and work with event promoters to help them better integrate the business community to bridge the gap of communication and cooperation. I have worked in event planning in the past for the Club at Cordillera, ranging from intimate food and wine dinners to golf course grand openings which included media press conferences, celebrity tournaments and VIP dinners. While this is not on the same scale of the events Vail is involved in, I do think having a personal perspective of the planning that goes into, and issues that may surface during the planning process, is a very valuable one for a CSE candidate. I have been living in Eagle County since 1997, and lived in Intermountain and Chamonix for my first four years working for multiple businesses in the village. I have chosen to raise my family in the area and we consistently come to Vail, to ski, dine, participate in events, and recreate. Growing up, my family had two annual trips to Vail, one at Christmas and one during the first two weeks in August. I remember watching the torch ski parade literally “fly” down the mountain with the few wipeouts which was a given being that the parade was down International and Pepi’s Face back then. I also remember watching the December 1, 2020 - Page 69 of 159 Coors Bike Races through Vail Village with my grandparents. It has been amazing to see how much Vail has grown in its notoriety and scale since those family trips. I hope to continue to be a part of the ongoing legacy of Vail events and contribute towards helping others create family memories of their own. I appreciate the opportunity to apply for another term on the Commission on Special Events. I hope to continue the work I have started the past six years and continue to be an advocate for Vail businesses and a good steward of the Town of Vail. I will bring my knowledge from this past summer and fall to continue to encourage creative ways to implement events and activations in whatever parameters are present at the time. I know that I bring a unique and important perspective to the group as being both cognizant of Vail business owners concerns, as well as having a concrete understanding of our destination guest and how their experience drives our economic vitality. Thank you for your consideration. Best regards, Alison Wadey December 1, 2020 - Page 70 of 159 11/20/2020 Vail Commission on Special Events Board Application Form (2021) https://docs.google.com/forms/d/1_yvY6o9em5d365BrjIhneb1p3g_hoWdgK6kXapW8WyI/edit#response=ACYDBNgppPet2ueyevraEU_NEtQZVTav…67/86 chris bivona info@skitownallstars.com 9735256123 2373 lower traverse way unit b vail co 81657 Vail Commission on Special Events Board Application Form (2021) Contact Jeremy Gross in the economic development department at 970-477-3551 or jgross@vailgov.com for more information on submittal requirements. For additional information on the CSE contact Mia Vlaar at 970-479-2454, or mvlaar@vailgov.com Current CSE Board Information can be viewed at https://vailgov.com/commission-on-special-events. After completing this form, please email a Letter of Interest to jgross@vailgov.com Name * First and last name Email * Phone number * Home address: * December 1, 2020 - Page 71 of 159 11/20/2020 Vail Commission on Special Events Board Application Form (2021) https://docs.google.com/forms/d/1_yvY6o9em5d365BrjIhneb1p3g_hoWdgK6kXapW8WyI/edit#response=ACYDBNgppPet2ueyevraEU_NEtQZVTav…68/86 Yes No above Yes No ski town all stars vail resorts, vail valley lacrosse club, shakedown bar Do you own property or a business in the Town of Vail? * Please list address of property of ownership. Do you work in the Town of Vail? * Who is your current employer and what is your job title? * If you have been with this employer for less than 5 years please provide 5 years of work history. December 1, 2020 - Page 72 of 159 11/20/2020 Vail Commission on Special Events Board Application Form (2021) https://docs.google.com/forms/d/1_yvY6o9em5d365BrjIhneb1p3g_hoWdgK6kXapW8WyI/edit#response=ACYDBNgppPet2ueyevraEU_NEtQZVTav…69/86 no events make this community go round! the town does an awesome job but there is some low hanging fruit out there in terms of communication and marketing i have run/directed/ceo of numerous companies and clubs, both for and non for profit head of vail lax non for profit board, been on numerous local and national panels for entrepreneurship i've run events that have brought thousands of people to our valley and 100's of thousands of dollars making sure events follow the town and ski communities core values. creating events that appeal to all groups and ages Are you an official designee of a particular Town of Vail business, and if so, which one? (Please be prepared to provide a letter from your employer to confrim.) Does this business own real property within the Vail town limits? * Why are you interested in serving on the Vail Commission on Special Events? * What particular qualifications do you bring to the position? * What is your experience serving on other boards? * What is your experience with special events? * What do you see as the primary role of the CSE? * December 1, 2020 - Page 73 of 159 11/20/2020 Vail Commission on Special Events Board Application Form (2021) https://docs.google.com/forms/d/1_yvY6o9em5d365BrjIhneb1p3g_hoWdgK6kXapW8WyI/edit#response=ACYDBNgppPet2ueyevraEU_NEtQZVTav…70/86 covid..but that goes without saying....how to be creative in difficult time no invents no income, no tax revenue...an integral part of the TOV financials but also cultural sustainability. Make vail a place for all to come and enjoy our amazing area This content is neither created nor endorsed by Google. What do you believe is the largest obstacle facing the commission on special events in 2021? How do you believe that special events benefit the Town of Vail and its economic sustainability? Forms December 1, 2020 - Page 74 of 159 11/20/2020 Vail Commission on Special Events Board Application Form (2021) https://docs.google.com/forms/d/1_yvY6o9em5d365BrjIhneb1p3g_hoWdgK6kXapW8WyI/edit#response=ACYDBNgppPet2ueyevraEU_NEtQZVTav…50/86 Douglas A. Smith douglasandrewsmith@gmail.com (c) 202-550-6585 1740 Sierra Trail, Vail, CO 81657 Vail Commission on Special Events Board Application Form (2021) Contact Jeremy Gross in the economic development depar tment at 970-477-3551 or jgross@vailgov.com for more information on submittal requirements. For additional information on the CSE contact Mia Vlaar at 970-479-2454, or mvlaar@vailgov.com Current CSE Board Information can be viewed at https://vailgov.com/commission-on-special-events. After completing this form, please email a Letter of Interest to jgross@vailgov.com Name * First and last name Email * Phone number * Home address: * December 1, 2020 - Page 75 of 159 11/20/2020 Vail Commission on Special Events Board Application Form (2021) https://docs.google.com/forms/d/1_yvY6o9em5d365BrjIhneb1p3g_hoWdgK6kXapW8WyI/edit#response=ACYDBNgppPet2ueyevraEU_NEtQZVTav…51/86 Yes No Yes No Kent Strategies, Managing Partner Do you own property or a business in the Town of Vail? * Please list address of property of ownership. Do you work in the Town of Vail? * Who is your current employer and what is your job title? * If you have been with this employer for less than 5 years please provide 5 years of work history. December 1, 2020 - Page 76 of 159 11/20/2020 Vail Commission on Special Events Board Application Form (2021) https://docs.google.com/forms/d/1_yvY6o9em5d365BrjIhneb1p3g_hoWdgK6kXapW8WyI/edit#response=ACYDBNgppPet2ueyevraEU_NEtQZVTav…52/86 No Having spent over half of my carear in public service, I believe deeply in giving back in the community that I call home. Having recently relocated to Vail full time with my family, my daughter is a freshmen at VMS, I am very interested in becoming actively involved in our amazing new home town. I feel my deep and varied experience in special events from putting on concer ts to support philanthropy to helping to coordinate the Olympic Games, has given me the experience and perspective to be a strong team member of the Vail Commision on Special events and to help champion our efforts through these challenging times. For over 30 years I have been involved in putting on events from neighborhood block par ties to galas for the President of the United States. I have sat on the government side and the private sector side of the table. I am fluent on all aspects of what it takes to put on a successful event from budgeting, security, crisis management, public relations, recruiting voulenteers, catering, following local regulations and to marketing to insure a highly successful and safe event. In my shor t time here in Vail, I have already taken the time to meet the Mayor, the Town Manager, the Chief of Police, members of the town council and the CEO of the Vail Valley Foundation, just some of the critical stakeholders in what will be needed for a strong collaborative relationship to help the town of Vail to continue to lead in putting on world class events. My most impor tant qualification that I would bring to the Commision, is my positive attitude and high energy spirit. Par ticularly now, in these challenging times, I believe my "can do" attitude, my believe that anything is possible with a positive attitude, and most impor tantly, my collaborative attitude for team work, would allow me to hit the ground running with the already strong team of Commissioners in place. I have extensive experience servicing on both public and private boards, government boards and commisions, non-profit and for-profit as well as publicy traded and star t up companies. I recently finished a stint on my boarding school's board, getting a first hand experience in dealing with the challenges the Covid pandemic in a not-for-profit setting with all the challenges of operating under tough financial times and NEVER having to compromise on safety. Are you an official designee of a particular Town of Vail business, and if so, which one? (Please be prepared to provide a letter from your employer to confrim.) Does this business own real property within the Vail town limits? * Why are you interested in ser ving on the Vail Commission on Special Events? * What particular qualifications do you bring to the position? * What is your experience serving on other boards? * December 1, 2020 - Page 77 of 159 11/20/2020 Vail Commission on Special Events Board Application Form (2021) https://docs.google.com/forms/d/1_yvY6o9em5d365BrjIhneb1p3g_hoWdgK6kXapW8WyI/edit#response=ACYDBNgppPet2ueyevraEU_NEtQZVTav…53/86 I have over 30 years of experience in organizing and running events from small "house parties" to gatherings of over 100,000 people. I have managed special events on a shoe string budget to millions, but all under the strictest compliance and transparent guidelines. I have put on concer ts to raise money for charity, hosted black tie galas for world leaders and put on the most amazing birthday parties for my daughter :). Having grown up in a house with parents that loved to host people, and a mother that was an amazing entertainer, it has continued my whole life with nothing making my wife and I happier then the simple act of opening our home to friends and family for conversation filled diner par ties. First and foremost, to continue the amazing work of making Vail a premiere destination but never loosing track of the amazing local community spirit that make this place so special. Having not had the experience of having sat in on the impor tant work the CSE has done to date, I would not want to presume too much, but having seen the amazing programing put on over the last six months against the incredible challenges of the Covid pandemic, I see the roll of the CSE as being vital in keeping the community engaged, happy and SAFE during these challenging times to allow all of us to come out stronger on the back end. Just last night, watching the happy faces, or what you could see behind masks, as we got to watch live music, was a powerful reminder on just how impor tant special events are during these trying times. Covid-19! Just seeing the amazing festivities at the Halloween events last night show the power and importance of special events. In the best of times driving economic activity around special events is challenging, during times like these it is the difference between survival and having to watch peoples livelyhoods vanish. Special events have the power to transform a town, drive community spirit and attract outside financial resources that are then able to be reinvested in long term programing for the local community. Pre Covid- 19, the US Depar tment of Commerce calculate that for every 25 tourists, one US job was created! The amazing work the Town of Vail has been doing during these challenging times are a testament of the deep commitment of the community, and, as importantly, laid the foundation for a tremendous future once we turn the corner on Covid. What is your experience with special events? * What do you see as the primar y role of the CSE? * What do you believe is the largest obstacle facing the commission on special events in 2021? How do you believe that special events benefit the Town of Vail and its economic sustainability? December 1, 2020 - Page 78 of 159 DOUGLAS ANDREW SMITH 1740 Sierra trail, Vail, CO 81657 douglasandrewsmith@gmail.com • m (202) 550 6585 Managing organizations with a proven track record of building winning operations that deliver within the private and public sectors. EXPERIENCE Currently holds Top Secret Clearance Kent Strategies December 2015 - Present Managing Partner Douglas is currently a Managing Director for Kent Strategies, a strategic consulting firm, where Douglas leads the firm’s engagements with national security work and international governments. Douglas has spent the last 25 years serving at the highest levels of government in national security and the private sector and is a serial entrepreneur having helped start numerous companies. Smith brings to Kent over two decades of global experience in government relations, business development, communications, coalition building, public policy, and creating and managing public-private partnerships among Federal, State and local governments, and private industry. He has managed large-scale special projects and initiatives both within and outside of government and is a frequent subject matter expert on TV, print and radio. MWW November 2013 – December 2015 General Manager and Executive Vice President • Led the Washington, DC office and oversees the national public affairs and homeland security practices • One of five members of the firm’s executive committee • Responsible for managing all multidisciplinary engagements on behalf of the firm’s clients, from Fortune 100 to start-ups. • Served as a national security subject matter expert for national media outlets • Member of the firms crisis communication “fly away” teams • Served as a key advisor on all of the firms high profile accounts Department of Homeland Security October 2009 – November 2013 Assistant Secretary for the Private Sector Presidential Appointee with Top Secret/SCI clearance • Directed a nationwide staff responsible for coordinating, analyzing and supporting the Department of Homeland Security's proactive engagement with the private sector • Advised the Secretary on the impact of the Department's policies on the private sector • Served as counsel to the seven operating component heads of the Department of Homeland Security • Secretary’s principal liaison to the CEOs of the aviation industry following failed terrorist attack 12/25/2009 • Co-authored a manual for private industry to effectively engage with the Department • Chaired more than 50 annual business roundtables with leading CEOs, both domestically and internationally • Led 22 international delegations to Europe, Asia, Africa and the Middle East • Served on the President’s Travel and Tourism Board, White House Business Council, Export Council, and on the World Economic Forum Risk Officers Community working group • Represented the Department through frequent public speaking engagements globally December 1, 2020 - Page 79 of 159 T Street Partners 2003 – 2009 Managing Partner and Founder • Managed consulting firm specializing in providing counsel to the “C-suite”, managing large-scale special projects and initiatives and in developing business ventures and partnerships between federal, state and local governments and private industry • Managed staffs from four to 100 and directing budgets on a “shoe string” to those over $40 million • Directed projects, campaigns and groups in their advocacy, coalition building, communications, public policy and corporate social responsibility efforts in the U.S. and throughout the world, working at all levels of government domestically and internationally. Significant representations included: Chicago 2016 Olympic Committee • Managed day-to-day operations of the 2016 Olympic Bid Committee • Built a multi-faceted organization of more than100 professionals, specializing in operations, venue management, communications, finance, government relations, and marketing, among others • Within 6 months, raised more than $35 million with an additional $15 million of outstanding pledges • Managed a $5 million operating budget and negotiated over $10 million of pro-bono support • Led Chicago 2016 through the successful milestone as U.S. Applicant Bid City for the 2016 Olympics International Academy of Achievement • Managed operations of an annual international four-day summit, with a budget of over $4 million • Provided counsel to the CEO and the Chairman of the foundation and traveled to over 25 countries • Contract negotiation and procurement • Protocol lead with visiting heads of state • Served as Summit’s primary spokesperson williamsworks • Created long range communications strategies • Provided strategic counsel • Directed logistical and strategic planning for overseas assignments • Oversaw organizational planning for client engagements Hill and Knowlton • Provided counsel to the Vice-Chairman and former Transportation Secretary Norm Mineta • Directed a national assessment of H&K’s public affairs capabilities and long term growth plans. • Directed national press outreach for Secretary Mineta Leo Burnett/Manning Selvage & Lee 2001-2003 Vice President and Account Director • Managed all aspects of the $50 million public affairs account for the U.S. Army’s campaign, “Army of One” • Served as a national spokesperson for the campaign, conducting 2-10 interviews a week • Produced an award winning 30-minute Band of Brothers documentary based on the popular HBO series December 1, 2020 - Page 80 of 159 Voter.com 2000 - 2001 Director of Communications and Spokesperson • Created strategies for the #1 rated political intranet site through events and media opportunities, field events • Managed a full time staff of 10; overseeing a $1 million annual production budget • Directed all aspects of Voter.com participation and visibility at the 2000 Democratic and Republican National Conventions, managing a staff of 50 and a $2 million budget Department of Housing and Urban Development and Department of Transportation 1996 - 2000 Traveling press secretary and special projects director Presidential Appointee with Top Secret Clearance • Managed all field interviews, overseeing remote satellite interviews, selecting the appropriate venues for media events, briefings and providing talking points before all interviews and press avails • Worked directly with congressional offices on funding issues for local congressional districts • Directed advance nationally and internationally for President Clinton, Vice President Gore Directed all on-site press and site logistics for the NATO 50th Anniversary Summit in Washington, D.C. Burson Marsteller 1995-1996 Senior Associate • Managed multi-million-dollar clean air educational campaign for the American Petroleum Institute • Developed crisis-communication plans for Motorola’s cell phone division and Exxon’s tanker division The Kamber Group 1993-1995 Senior Marketing Specialist • Managed national press coverage for the White House Conference on Aging • Produced a Telly Award-winning video for Defenders of Wildlife Public Affairs Group 1992-1993 Account Executive • Managed new democracy education projects in the Newly Independent States of the Soviet Union • Served as the national press contact for the Center for the Study of the Presidency Thai Ventures 1991-1992 President • Managed import/export firm from Chiang Mai, Thailand EDUCATION • Beloit College, Beloit, WI o B.A., political science, journalism and Asian studies, • School for International Training – Chiang Mai, Thailand • Honorary Boren Fellow December 1, 2020 - Page 81 of 159 BOARDS and FELLOWSHIPS • FidoTV – Board Member • Plymouth Rock Technologies, Chairman of the Board • Workstorm – Advisory Board Member • United States Secret Service Electronic Crimes Task Force • United States Department of State Overseas Security Advisory Council • American Security Project – Senior Fellow ### December 1, 2020 - Page 82 of 159 DOUGLAS ANDREW SMITH Douglas Smith has spent the last 30 years serving at the highest levels of government in national security and the private sector and is a serial entrepreneur having helped start numerous companies. Douglas is currently a Managing Director for Kent Strategies, a strategic consulting firm, where Douglas leads the firm’s engagements with national security work, private equity and international governments. Smith brings to Kent over 25 years of global experience in government relations, business development, communications, coalition building, public policy, and creating and managing public-private partnerships among Federal, State and local governments, and private industry. He has managed large-scale special projects and initiatives both within and outside of government. Douglas is a frequent public speaker both domestically and internationally and regularly appears on global television, including CNN, FOX, and CGTV as an expert on national security and its impact on business and preventing and managing crisis. Prior to joining Kent Strategies, Douglas was the Executive Vice President and General Manager for MWW PR, a leading international public relations and new media firm where he managed the Washington, DC office and was the primary client engagement manager for some of MWW’s most iconic Fortune 100 clients. Before joining MWW, Douglas was appointed by President Barack Obama to serve as the Assistant Secretary for the Private Sector at the U.S. Department of Homeland Security (DHS). In this role, Douglas advised the Secretary on the impact of the Department's policies, regulations, and processes globally on millions of private sector companies, universities, and not-for-profits institutions. Douglas was responsible for coordinating seamless private sector engagement across all 22 of DHS’s divisions including the Secret Service, Coast Guard, Customs and Boarder Protection and Immigration and Customs Enforcement. Smith served as the Department's representative on the President's Travel and Tourism Advisory and Export Promotion Boards, the White House Business Council, the President’s Job Council and the World Economic Forum Risk Officers Community. Under his leadership, the office dramatically expanded its global footprint resulting in Assistant Secretary Smith leading delegations throughout the United States and to over 20 countries in support of strengthening the global supply chain and promoting the Department’s position of “global security equaling economic security”. Key to this work was his extensive engagement with the travel and tourism industry including the dramatic expansion of Global Entry, TSA PreCheck and the APEC Business Travel Card. In the wake of the 2010 earthquake in Haiti and the 2011 earthquake and tsunami in Japan, Assistant Secretary Smith headed an interagency team coordinating emergency response and supporting international commerce to keep the global supply chain moving. December 1, 2020 - Page 83 of 159 Prior to his appointment at DHS, Douglas was the Managing Partner of T Street Partners, where he provided clients ranging from Fortune 100 companies to philanthropic and not-for-profit organizations with strategic counsel and public affairs consulting. During his time with T Street, Douglas successfully managed the winning campaign for the City of Chicago to be the U.S. Designate City for the 2016 Olympics. Douglas came to T Street Partners from Leo Burnett Worldwide, where as a Vice President and account manager, he managed the then-new "Army of One" public relations/public affairs account for the U.S. Army. During the Clinton-Gore Administration, Douglas served in a variety of positions including as Deputy Press Secretary as well as Director of Special Projects for Secretary Andrew Cuomo at the Department of Housing and Urban Development and then as the traveling Press Secretary for Secretary Rodney Slater at the Department of Transportation. He was also responsible for helping to manage the 50th Anniversary of NATO in Washington, D.C. Douglas began his career in Thailand where he started an import/export company and was a frequent contributing author to Thai business magazines. Douglas is a graduate of Beloit College where he received a bachelor's degree in international relations and Asian studies. While at Beloit, he also earned a degree from the School for International Training in Chiang Mai, Thailand. Douglas currently serves on the boards of Plymouth Rock Technologies, as Chairman; Senseta; Workstorm; The United States Secret Service Electronic Crimes Task Force; Overseas Security Advisory Council and of FidoTV Channel, a new TV station 100% dedicated to dogs. He lives in Vail, CO with his wife and daughter. December 1, 2020 - Page 84 of 159 Douglas Andrew Smith 1740 Sierra trail, Vail, CO 81657 (m) 202-550-6585 – douglasandrewsmith@gmail.com November 1st, 2020 Mr. Jeremy Gross Special Event Coordinator, Town of Vail 75 South Frontage Road Vail, CO, 81657 RE: Application for Special Event Commissioner Dear Mr. Gross: I am writing to express my strong interest to be considered as a new commissioner for the Town of Vail Commission on Special Events. As a recent full time transplant to this amazing community, I am eager to become fully engaged and to give back to this amazing place that has welcomed my family with open arms. As you can see from my recent letter to the editor of the Vail Daily News, I’m already one of your biggest cheerleaders  https://www.vaildaily.com/opinion/letter-a-remarkable-covid-19-response/ I have attached a bio as well as C/V, to give you a deeper view of my background and experiences. I believe I bring a very strong background to support the critically important work you and the commission are doing. In one form or another, I have been involved in special events my whole life. From running a successful lemonade stand to support my school when I was six years old, to being the CEO of the Chicago Olympic bid, I have had a passion for putting on the best possible events! Having spent over half of my life in the “public sector”, I am deeply committed to giving back to the community. With the backdrop of the challenges that Covid-19 is placing on wonderful towns like ours, I would love to be able to contribute my lifetime of diverse experiences to supporting the important work you and the Town of vail are doing to help us all through this dark time and to make sure we come out the other side stronger then before! If given the honor of joining the Commission on Special Events, I promise to bring to it all the energy, commitment and compassion that I have always brought to any new endeavor I have been a part of. I hope that my unique combination of strong event planning experience, fund raising and overall management expertise, will be a great addition to your team. Thank you for the opportunity for applying for this vital role at a time when I think we can all agree bringing a smile to people’s faces, even if they are hidden behind a mask, is so important while we support our community through this time of uncertainty. Very Respectfully, Douglas A. Smith 1740 Sierra trail December 1, 2020 - Page 85 of 159 11/20/2020 Vail Commission on Special Events Board Application Form (2021) https://docs.google.com/forms/d/1_yvY6o9em5d365BrjIhneb1p3g_hoWdgK6kXapW8WyI/edit#response=ACYDBNgppPet2ueyevraEU_NEtQZVTav…75/86 Marco Valenti mvalenti@vailresor ts.com 9703311600 4415 Bighorn Road Unit 5 Vail Commission on Special Events Board Application Form (2021) Contact Jeremy Gross in the economic development depar tment at 970-477-3551 or jgross@vailgov.com for more information on submittal requirements. For additional information on the CSE contact Mia Vlaar at 970-479-2454, or mvlaar@vailgov.com Current CSE Board Information can be viewed at https://vailgov.com/commission-on-special-events. After completing this form, please email a Letter of Interest to jgross@vailgov.com Name * First and last name Email * Phone number * Home address: * December 1, 2020 - Page 86 of 159 11/20/2020 Vail Commission on Special Events Board Application Form (2021) https://docs.google.com/forms/d/1_yvY6o9em5d365BrjIhneb1p3g_hoWdgK6kXapW8WyI/edit#response=ACYDBNgppPet2ueyevraEU_NEtQZVTav…76/86 Yes No 4415 Bighorn Road Unit 5 Yes No Vail Resor ts; VRR Director Retail & Rental Eagle County No. 19 years Do you own property or a business in the Town of Vail? * Please list address of property of ownership. Do you work in the Town of Vail? * Who is your current employer and what is your job title? * If you have been with this employer for less than 5 years please provide 5 years of work history. December 1, 2020 - Page 87 of 159 11/20/2020 Vail Commission on Special Events Board Application Form (2021) https://docs.google.com/forms/d/1_yvY6o9em5d365BrjIhneb1p3g_hoWdgK6kXapW8WyI/edit#response=ACYDBNgppPet2ueyevraEU_NEtQZVTav…77/86 Vail Resorts Retail I feel strongly about the benefit of special events to the town of Vail and I look forward to utilizing the scorecard to maximize the ROI of our tax dollars for both EE and CRC events moving for years to come. As a resident, I enjoy experiencing events both large and small. As a business leader, understand the benefit of our variety of events to our business and tax base. Additionally, I have grown to have a much deeper understanding of how all types of events, from ambient to Signature, drive the Vail brand and draw locals and guests alike. Hopefully, this will be my 4th term on the CSE! I have been fortunate to serve on the CSE for 3 terms. During this time, I advocated in the increased use of data in the direction of funding as well as the reliance on the scorecards for a data driven approach to vetting the RFPs we review. IN addition to CSE, I serve as a Race Committee member for Pat's Run, the signature fundraising event for The Pat Tillman Foundation. This honor run/walk, hosts in excess 40K participates and spectators and I, along with a group of 15 volunteers from across the nation, work to deliver both fresh and word class content to all on an annual basis. Are you an official designee of a particular Town of Vail business, and if so, which one? (Please be prepared to provide a letter from your employer to confrim.) Does this business own real property within the Vail town limits? * Why are you interested in serving on the Vail Commission on Special Events? * What particular qualifications do you bring to the position? * What is your experience serving on other boards? * What is your experience with special events? * December 1, 2020 - Page 88 of 159 11/20/2020 Vail Commission on Special Events Board Application Form (2021) https://docs.google.com/forms/d/1_yvY6o9em5d365BrjIhneb1p3g_hoWdgK6kXapW8WyI/edit#response=ACYDBNgppPet2ueyevraEU_NEtQZVTav…78/86 The overarching goal of the CSE is to leverage TOV dollars to supplement all types of events to drive additional ROI, via residual spending in town, deliver world class ambient events which appeal to all demographics, support the vision of Town Council and drive the Vail brand standard. The CSE benefits from a transparent application process and discussion based on the merits of each event. The CRC and EE scorecards allow us to focus on events benefits in an apples to apples fashion vs. the previous one size fits all approach. At onset, the COVID pandemic presented unsurmountable challenges for any and all events. However, over the summer programming season and throughout the fall RFP and funding process, we have educated ourselves and the larger community on how events can exist, and in specific settings and thoughtful structures, thrive! Maintaining this mindset and flexible approach will be the largest obstacle in the coming months. The CSE has proven and continues to demonstrate that special events do drive ROI through diligent tracking of ancillary spends per attendee or guest who participate in several different types of surveys. This has been one of my biggest learning while serving on the CSE as I initially saw the dollar benefit the large or signature events deliver, but now I know how the smaller and ambient events drive both brand loyalty and spending. This content is neither created nor endorsed by Google. What do you see as the primary role of the CSE? * What do you believe is the largest obstacle facing the commission on special events in 2021? How do you believe that special events benefit the Town of Vail and its economic sustainability? Forms December 1, 2020 - Page 89 of 159 Hello Vail Town Council, I am writing to express my desire to serve on the CSE for a 4th term. I moved to Vail in October of 2002 and since then it has become my home. I met my wife working at a Vail Sports, we were married at the 10th, and just recently our daughter was born at Vail Health. We own a home in East Vail and my office is in the V21 building in LH. I am present in town on a daily basis and my professional relationships keep engaged with our entire workforce, from frontline team members to our more senior stakeholders. I feel that my personal and professional environment gives me a unique perception which I can bring to the CSE. I believe strongly that Vail IS the premier mountain resort in the world, and I understand how special events, both large and small, contribute to what makes Vail so special. Over the past 3 terms, I feel that I have gained useful insights that allow me to contribute to the board in a balanced fashion. I participated in the creation and continual reimagining of the CRC and EE scorecards so that we can drive value in a transparent manner wile aligning with the Vail brand and your direction. When I initially joined the Board, I understood the benefit of larger, Signature events, as the impact was clear to me. Over the past 6 years, I developed a broader and deeper understanding of the benefit smaller, ambient events, specifically how they drive the guest experience and serve to bolster the Vail brand. I look forward to discussing my interest in the coming weeks with you all. Thanks for your time in considering my request to serve on the CSE. Best, Marco Marco Valenti Interim Regional Director 970 331 1600 Vail Resorts Retail Vail & Beaver Creek December 1, 2020 - Page 90 of 159 11/20/2020 Vail Commission on Special Events Board Application Form (2021) https://docs.google.com/forms/d/1_yvY6o9em5d365BrjIhneb1p3g_hoWdgK6kXapW8WyI/edit#response=ACYDBNgppPet2ueyevraEU_NEtQZVTav…71/86 Mark Gordon markgordonvail@gmail.com 9703315821 1768 Alpine Drive 2, Vail, CO 81657 Vail Commission on Special Events Board Application Form (2021) Contact Jeremy Gross in the economic development depar tment at 970-477-3551 or jgross@vailgov.com for more information on submittal requirements. For additional information on the CSE contact Mia Vlaar at 970-479-2454, or mvlaar@vailgov.com Current CSE Board Information can be viewed at https://vailgov.com/commission-on-special-events. After completing this form, please email a Letter of Interest to jgross@vailgov.com Name * First and last name Email * Phone number * Home address: * December 1, 2020 - Page 91 of 159 11/20/2020 Vail Commission on Special Events Board Application Form (2021) https://docs.google.com/forms/d/1_yvY6o9em5d365BrjIhneb1p3g_hoWdgK6kXapW8WyI/edit#response=ACYDBNgppPet2ueyevraEU_NEtQZVTav…72/86 Yes No 1768 Alpine Drive 2 Yes No Christiania Realty, Owner/Broker Do you own property or a business in the Town of Vail? * Please list address of property of ownership. Do you work in the Town of Vail? * Who is your current employer and what is your job title? * If you have been with this employer for less than 5 years please provide 5 years of work history. December 1, 2020 - Page 92 of 159 11/20/2020 Vail Commission on Special Events Board Application Form (2021) https://docs.google.com/forms/d/1_yvY6o9em5d365BrjIhneb1p3g_hoWdgK6kXapW8WyI/edit#response=ACYDBNgppPet2ueyevraEU_NEtQZVTav…73/86 No I've long been a proponent of Economic Development for the town. Special Events are a great tool. We are currently in a transition/inflection point for Economic Development and I want to return to the CSE to help the town navigate through these tough times. I have been on the CSE for the previous 6 years. I was on the CSE from 2004-2005. I have worked in the event industry and music industry before moving to Vail. I'm currently on the Board of Directors of Bravo and B'nai Vail. I have served on the VEAC since the first meeting back in 2006. I was on Town Council from 2005-2009. I worked in the music and events industry for over 10 years. Economic Development. Are you an official designee of a particular Town of Vail business, and if so, which one? (Please be prepared to provide a letter from your employer to confrim.) Does this business own real property within the Vail town limits? * Why are you interested in serving on the Vail Commission on Special Events? * What particular qualifications do you bring to the position? * What is your experience serving on other boards? * What is your experience with special events? * What do you see as the primary role of the CSE? * December 1, 2020 - Page 93 of 159 11/20/2020 Vail Commission on Special Events Board Application Form (2021) https://docs.google.com/forms/d/1_yvY6o9em5d365BrjIhneb1p3g_hoWdgK6kXapW8WyI/edit#response=ACYDBNgppPet2ueyevraEU_NEtQZVTav…74/86 Besides COVID, there is the constant struggle with budget. The CSE has been very successful in developing a great event calendar for Vail. Summer and Fall are now busy times that bring guests and economic opportunities. We as a town need to make sure that we stay on the cutting edge of events and economic development. This content is neither created nor endorsed by Google. What do you believe is the largest obstacle facing the commission on special events in 2021? How do you believe that special events benefit the Town of Vail and its economic sustainability? Forms December 1, 2020 - Page 94 of 159 Vail Town Council: This letter is to express my interest in continuing my time on the Commission for Special Events. Vail, and the whole world, are at an inflection point and a period of transition. Vail’s economic development and well being has always been important to me. As the owner of two Vail Village businesses, and a long time resident, Vail’s economy has a direct impact on my quality of life. The stakes are truly high, and I take my role on the CSE very seriously. I’m very proud of the evolution of the CSE from a more subjective evaluation methodology to our current objective and more scientific means of event evaluations. I look forward to helping the Town move closer to a more sustainable economy, and always improving the quality of life or Vail’s guests, business owners, and our full and part-time residents. Thank you for your consideration. Regards, Mark December 1, 2020 - Page 95 of 159 11/20/2020 Vail Commission on Special Events Board Application Form (2021) https://docs.google.com/forms/d/1_yvY6o9em5d365BrjIhneb1p3g_hoWdgK6kXapW8WyI/edit#response=ACYDBNgppPet2ueyevraEU_NEtQZVTav…63/86 Mike Yaccino myaccino@gmail.com (575) 770-1026 1817 Meadow Ridge Rd. Vail CO 81657 Vail Commission on Special Events Board Application Form (2021) Contact Jeremy Gross in the economic development department at 970-477-3551 or jgross@vailgov.com for more information on submittal requirements. For additional information on the CSE contact Mia Vlaar at 970-479-2454, or mvlaar@vailgov.com Current CSE Board Information can be viewed at https://vailgov.com/commission-on-special-events. After completing this form, please email a Letter of Interest to jgross@vailgov.com Name * First and last name Email * Phone number * Home address: * December 1, 2020 - Page 96 of 159 11/20/2020 Vail Commission on Special Events Board Application Form (2021) https://docs.google.com/forms/d/1_yvY6o9em5d365BrjIhneb1p3g_hoWdgK6kXapW8WyI/edit#response=ACYDBNgppPet2ueyevraEU_NEtQZVTav…64/86 Yes No Yes No Surefoot-salesman United Airlines-Manager-2016 to 2020. Taos Restaurant Group-Owner-1999 to 2016. Do you own property or a business in the Town of Vail? * Please list address of property of ownership. Do you work in the Town of Vail? * Who is your current employer and what is your job title? * If you have been with this employer for less than 5 years please provide 5 years of work history. December 1, 2020 - Page 97 of 159 11/20/2020 Vail Commission on Special Events Board Application Form (2021) https://docs.google.com/forms/d/1_yvY6o9em5d365BrjIhneb1p3g_hoWdgK6kXapW8WyI/edit#response=ACYDBNgppPet2ueyevraEU_NEtQZVTav…65/86 No I am interested in helping the Town of Vail char t a course during these challenging times, this is an opportunity to make a difference. I want to join a commission that impacts our community in a positive way. I was an original founder and organizer of an Americana music festival in Taos, NM. http://bigbarndance.com/. Michael Hearne's Big Barn Dance is in its 19th year. I was on the board of Child-Rite from 2000-2007. Child-Rite was a New Mexican adoption agency that placed special needs kids from foster care into permanent homes. Fifteen years with The Big Barn Dance in Taos, NM. http://bigbarndance.com/ Helping to bring special events to the Town of Vail that benefit all community stakeholders. Are you an official designee of a particular Town of Vail business, and if so, which one? (Please be prepared to provide a letter from your employer to confrim.) Does this business own real property within the Vail town limits? * Why are you interested in ser ving on the Vail Commission on Special Events? * What particular qualifications do you bring to the position? * What is your experience serving on other boards? * What is your experience with special events? * What do you see as the primar y role of the CSE? * December 1, 2020 - Page 98 of 159 11/20/2020 Vail Commission on Special Events Board Application Form (2021) https://docs.google.com/forms/d/1_yvY6o9em5d365BrjIhneb1p3g_hoWdgK6kXapW8WyI/edit#response=ACYDBNgppPet2ueyevraEU_NEtQZVTav…66/86 Easy-Corona. There are numerous questions arising on a daily basis that need to be addressed. Special events give people a reason to come to Vail and have something fun to do and it gives them a reason to return and talk positively about our great valley. The competition for tourism dollars throughout all of Colorado's hi-country is fierce, special events have the ability to make Vail stand out. This content is neither created nor endorsed by Google. What do you believe is the largest obstacle facing the commission on special events in 2021? How do you believe that special events benefit the Town of Vail and its economic sustainability? Forms December 1, 2020 - Page 99 of 159 11/20/2020 Vail Commission on Special Events Board Application Form (2021) https://docs.google.com/forms/d/1_yvY6o9em5d365BrjIhneb1p3g_hoWdgK6kXapW8WyI/edit#response=ACYDBNgppPet2ueyevraEU_NEtQZVTav…55/86 Nicholas Conover nick@nickconover.com 9704859508 3887 Lupine Drive Vail Commission on Special Events Board Application Form (2021) Contact Jeremy Gross in the economic development depar tment at 970-477-3551 or jgross@vailgov.com for more information on submittal requirements. For additional information on the CSE contact Mia Vlaar at 970-479-2454, or mvlaar@vailgov.com Current CSE Board Information can be viewed at https://vailgov.com/commission-on-special-events. After completing this form, please email a Letter of Interest to jgross@vailgov.com Name * First and last name Email * Phone number * Home address: * December 1, 2020 - Page 100 of 159 11/20/2020 Vail Commission on Special Events Board Application Form (2021) https://docs.google.com/forms/d/1_yvY6o9em5d365BrjIhneb1p3g_hoWdgK6kXapW8WyI/edit#response=ACYDBNgppPet2ueyevraEU_NEtQZVTav…56/86 Yes No Yes No Sweet Basil - bar tender Do you own property or a business in the Town of Vail? * Please list address of property of ownership. Do you work in the Town of Vail? * Who is your current employer and what is your job title? * If you have been with this employer for less than 5 years please provide 5 years of work history. December 1, 2020 - Page 101 of 159 11/20/2020 Vail Commission on Special Events Board Application Form (2021) https://docs.google.com/forms/d/1_yvY6o9em5d365BrjIhneb1p3g_hoWdgK6kXapW8WyI/edit#response=ACYDBNgppPet2ueyevraEU_NEtQZVTav…57/86 no To help increase the quality of events within the valley and grow the community experience for year round visitors I come from a long background in the hospitality industry where I have been the face of dining establishments, helped plan and execute events of various sizes, and helped grow communities through customer service. I also come from a background in digital marketing where I have in-depth experience in public relations, charity events, fundraisers, as well as brand activations. I have yet to serve on any board long term, but I have been involved with many brain storming teams, event task forces, and event operations. I have handled many tasks from security and event setup to budgeting and marketing outreach. I have 5 or so years experience working concerts, large format car shows, catering weddings of various sizes, and charity/fundraisers. Are you an official designee of a particular Town of Vail business, and if so, which one? (Please be prepared to provide a letter from your employer to confrim.) Does this business own real property within the Vail town limits? * Why are you interested in ser ving on the Vail Commission on Special Events? * What particular qualifications do you bring to the position? * What is your experience serving on other boards? * What is your experience with special events? * December 1, 2020 - Page 102 of 159 11/20/2020 Vail Commission on Special Events Board Application Form (2021) https://docs.google.com/forms/d/1_yvY6o9em5d365BrjIhneb1p3g_hoWdgK6kXapW8WyI/edit#response=ACYDBNgppPet2ueyevraEU_NEtQZVTav…58/86 To realize event ideas and strategize the execution of those events in a way that is beneficial for the town of vail both financially and as a world class tourism brand. the ever changing state of the covid pandemic. Special events bring year round tourist income to vail and its locally owned businesses. Events also help to shape the image of our town, to help build life long visitors, as well as future property and business owners. This content is neither created nor endorsed by Google. What do you see as the primar y role of the CSE? * What do you believe is the largest obstacle facing the commission on special events in 2021? How do you believe that special events benefit the Town of Vail and its economic sustainability? Forms December 1, 2020 - Page 103 of 159 To Vail Town Council, My name is Nick Conover and I am sending you a follow-up email about my interest in joining the Special Events Board. To give you a quick insight into who I am, I have been living in Vail since 2012. For the majority of that time, I have worked for Sweet Basil/Mountain Standard. I have also worked with the Root and Flower crew both in their restaurants as well as on their wedding catering team. Originally, I come from a digital marketing background where I specialized in brand activations and PR. I am an active member of the outdoor community here in Vail; spending much of my time running, pedaling, and skiing in the mountains all around us. I believe I could bring some key insight to the board in addition to some level-headed and thorough decision making. I look forward to speaking with you soon. Thank you for your time. December 1, 2020 - Page 104 of 159 11/20/2020 Vail Commission on Special Events Board Application Form (2021) https://docs.google.com/forms/d/1_yvY6o9em5d365BrjIhneb1p3g_hoWdgK6kXapW8WyI/edit#response=ACYDBNgppPet2ueyevraEU_NEtQZVTav…59/86 Tonya Frank tfrank@slifer.net 303-941-9730 4852 Meadow Lane, Vail, CO, 81657 Vail Commission on Special Events Board Application Form (2021) Contact Jeremy Gross in the economic development depar tment at 970-477-3551 or jgross@vailgov.com for more information on submittal requirements. For additional information on the CSE contact Mia Vlaar at 970-479-2454, or mvlaar@vailgov.com Current CSE Board Information can be viewed at https://vailgov.com/commission-on-special-events. After completing this form, please email a Letter of Interest to jgross@vailgov.com Name * First and last name Email * Phone number * Home address: * December 1, 2020 - Page 105 of 159 11/20/2020 Vail Commission on Special Events Board Application Form (2021) https://docs.google.com/forms/d/1_yvY6o9em5d365BrjIhneb1p3g_hoWdgK6kXapW8WyI/edit#response=ACYDBNgppPet2ueyevraEU_NEtQZVTav…60/86 Yes No Listed above Yes No Slifer, Smith & Frampton I have been with Slifer for a little over 5 years. Do you own property or a business in the Town of Vail? * Please list address of property of ownership. Do you work in the Town of Vail? * Who is your current employer and what is your job title? * If you have been with this employer for less than 5 years please provide 5 years of work history. December 1, 2020 - Page 106 of 159 11/20/2020 Vail Commission on Special Events Board Application Form (2021) https://docs.google.com/forms/d/1_yvY6o9em5d365BrjIhneb1p3g_hoWdgK6kXapW8WyI/edit#response=ACYDBNgppPet2ueyevraEU_NEtQZVTav…61/86 No, I am not. Yes, this business owns real proper ty. I want to be involved and give back to a town that I have enjoyed since grade school. I have been involved in many non-profit fundraising events, mainly in the Denver for years. Girls on The Run and I have been invited to be on the Brighthouse Board. I have Chaired and Co-Chaired fundraising events and been on numerous committees. To bring tourists and money(funding) to Vail. Are you an official designee of a particular Town of Vail business, and if so, which one? (Please be prepared to provide a letter from your employer to confrim.) Does this business own real property within the Vail town limits? * Why are you interested in ser ving on the Vail Commission on Special Events? * What particular qualifications do you bring to the position? * What is your experience serving on other boards? * What is your experience with special events? * What do you see as the primar y role of the CSE? * December 1, 2020 - Page 107 of 159 11/20/2020 Vail Commission on Special Events Board Application Form (2021) https://docs.google.com/forms/d/1_yvY6o9em5d365BrjIhneb1p3g_hoWdgK6kXapW8WyI/edit#response=ACYDBNgppPet2ueyevraEU_NEtQZVTav…62/86 COVID 19 and county and state restrictions. Tourism and funding. The events have really made Vail grow. It allows the sustainability of the tax base to be able to fund special events. This content is neither created nor endorsed by Google. What do you believe is the largest obstacle facing the commission on special events in 2021? How do you believe that special events benefit the Town of Vail and its economic sustainability? Forms December 1, 2020 - Page 108 of 159 TONYA FRANK 4852 Meadow Lane, #W | 303-941-9730 | tfrank@slifer.net Jeremy Gross Special Event Coordinator Town of Vail 75 Frontage Road Vail, CO 81657 Dear Jeremy Gross: While coming to Vail since I was a child, I knew this is where I wanted to live. I saw this position posted by the Vail Daily. I am interested in being a part of the Commission of special events. I take great pride in being a part of Vail. I already have many years of experience from the non-profit world. I have over 30 years of corporate sales experience, I have managed entire events, helped establish budgets, evaluated contracts, strategies, and hired vendors and entertainment. I can be reached by phone at 303-941-9730 or by email at tfrank@slifer.net. I am excited to do my share in helping such a crucial part of our community. Thank you for your time, and I look forward to talking to you. Best, Tonya Frank Sincerely, Tonya Frank December 1, 2020 - Page 109 of 159 TON YA P. FRANK 4852 Meadow Lane, #W 303-941-9730 Vail, CO 81657 Email: tfrank@slifer.net SUMMARY Business professional with extensive sales, management and project management experience. Skilled at customer/vendor coordination and relationship management. A self-directed top performer who values results and variety in the work environment. PROFESSIONAL EXPERIENCE SLIFER SMITH & FRAMPTON, Vail, Colorado 2015-Present Broker Associate DROMMA DESIGNS, INC., Denver, Colorado 2001-2014 Owner/President ♦ Founded and ran interior design services firm serving high-end residential and commercial properties. ♦ Managed all aspects of design projects, from determining scope and budget to hiring and managing vendors to client follow-up at project completion. ♦ Set up relations with vendors for high-end buying. ♦ Delivered services at or under specified budget and on time for every project. ♦ Published in several design magazines, including an article for first major home project, which appeared in Colorado Expressions. ♦ Award winner for Colorado Homes & Lifestyles magazine’s Home of the Year award. RHYTHMS, INC., Denver, Colorado 2000-2001 Provider of DSL services to commercial and industrial customers. VP of Senior Accounts ♦ Responsible for managing and expanding Senior Account department. ♦ Proposed action plans for increasing sales and revenue by over 100%. ♦ Developed and implemented employee performance evaluations and improvement plans. ♦ Established a positive, professional, sales and revenue environment. ICG, INC., Denver, Colorado 1997-2000 Provider of telecommunications services to commercial and industrial customers, including other telecommunications providers. Director of Account Management ♦ Created customer account manager position separate from sales account managers to focus on customer service for over 2,000 customers. ♦ Increased account management revenues by 60% through aggressive customer growth and service. ♦ Grew secondary market sales by 40%. ♦ Directed all aspects of account management, including financial reporting, short- and long-term sales December 1, 2020 - Page 110 of 159 TONYA P. FRANK planning and forecasting, inside sales and contract negotiations. ♦ Hired and managed 15 account managers and one administrative assistant. ♦ Exceeded all sales goals, won numerous sales contests and achieved top producer status prior to creating account management position. UNUM GROUP, Dallas, Texas 1990-1995 Global employee benefits provider. Sales and Account Representative ♦ Exceeded sales goals in secondary market sales by 25%. ♦ Managed sales account budget and territory expansion. ♦ Responsible for managing senior accounts of Fortune 500 clients. ♦ Promoted within first year. EDUCATION M.B.A. University of Denver, Denver, Colorado, Telecommunications concentration 1997. B.S. Texas Christian University, Ft. Worth, Texas, Communications and Marketing 1990. ADDITIONAL ACHIEVEMENTS/LEADERSHIP Brighthouse-2020- Involved in raising money for the new house located in Gypsum. Girls on the Run- 2017- On the board, helped with budgeting, sponsors for the 5k Girls on the Run race. Volunteer for Go Pro Games- 2017- Distributed shirts to the athletes. Volunteer of America, Event Chair- 2009. Managed entire event. Fashion show with MAX clothing store in Denver. Hired vendors, entertainment, sponsors, and negotiated contracts. Over 300 attended. Raised over $200,000. Hernreich Foundation, Responsible for aspects of special events and sponsorships. Works with Board Chairman to provide fundraising initiatives and develop new initiatives to broaden fundraising potential. Developed expense budgets. Airline Ambassadors, El Salavador trip in 2008. Distributed clothing and food to refugee camps and orphanages. Event Chair, SOS outreach, a snowsport youth charity, 2008. Managed event, established budget, created theme, hired vendors and entertainment, negotiated contracts. Over 200 attended. Event Co-Chair, Nordstrom Store Opening, 2007. Raised over $250,000 for Beacon Center (a non-profit providing treatment and intervention services for adolescents and their families) and the American Transplant Foundation; over 2,100 people attended. Event Co-Chair, Susan G. Komen Gala, 2004. Managed entire event, including recruiting all committees, hiring vendors and talent. Raised over $1 million; 800 people attended. December 1, 2020 - Page 111 of 159 TONYA P. FRANK Committee Member, Denver Children’s Hospital, 2000-present; Denver Hospice, 2006-present; Denver Art Museum, 2006-present. Kappa Alpha Theta Alumni HOBBIES Enjoy skiing, snowshoeing, yoga, hiking, running, triathlons and biking. Completed the Triple Bypass and Bike Across America, bicycle endurance rides. December 1, 2020 - Page 112 of 159 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C: D R B / P E C Update P RE S E NT E R(S ): J onathan S pence, Planning Manager AT TAC H ME N TS: Description November 18, 2020 D R B Meeting Results November 23, 2020 P E C Meeting Results December 1, 2020 - Page 113 of 159 D E S IG N R E V IE W B O AR D November 18, 2020, 3:00 P M Virtual 75 S. Frontage Road - Vail, Colorado, 81657 1.C all to Order 1.1.Register in advance for this webinar: https://us02web.zoom.us/webinar/register/W N_o5J E P 0r UTy W kKc mi8viD2w After registering, you will rec eive a confirmation email c ontaining information about joining the webinar. 1.2.Attendance Present: J ohn Rediker, Kit Austin, D oug Cahill, Peter C ope, J oe St. J ohn Absent: None 2.Main Agenda 2.1.D R B 20-0544 - Children's G arden of Learning C onceptual review of new modular c onstruc tion Address/Legal Desc ription: 330 South Frontage Road W est/Lot 1, Bloc k 2, Vail Lionshead Filing 1 Applicant: Town of Vail, represented by Pierc e Austin A rchitec ts Planner: J onathan S penc e 2.2.D R B 20-0504 - Gonz alez Residence Final review of an exterior alteration (terrace) Address/Legal Desc ription: 44 Vail Road Unit 3/Lot 9, Bloc k 6, Vail Village Filing 1 Applicant: Alejandro Gonzalez Cimadevilla, represented by Gillette L L C Planner: Erik Gates 1. The applicant shall show plans for one buttress sty le prior to the issuance of a building permit. J ohn Rediker moved to approve with conditions. Peter Cope seconded the motion and it passed (5-0). 2.3.D R B 20-0522 - Sonnenalp Final review of an exterior alteration (windows) Address/Legal Desc ription: 20 Vail Road/Lot 1, Sonnenalp Subdivision Applicant: Sonnenalp Properties I nc ., represented by Pierce Austin Arc hitects Planner: Erik Gates December 1, 2020 - Page 114 of 159 Peter Cope moved to approve. J oe St. J ohn seconded the motion and it passed (3-1). Ay es:(3)C ahill, Cope, St. J ohn Nay s:(1)Rediker Abstain:(1)Austin Peter Cope moved to approve. sec onded the motion and it passed (0-0). 2.4.D R B 20-0523 - Rubenstein Residence Final review of an exterior alteration (deck/railing) Address/Legal Desc ription: 1463 Greenhill Court Unit A /Lot 8, Glen Lyon Subdivision Applicant: Gordon Rubenstein, represented by S3 Arc hitectural Group Planner: Greg Roy J ohn Rediker moved to table to D ec ember 2, 2020. J oe S t. J ohn sec onded the motion and it passed (5-0). 2.5.D R B 20-0528 - Dixon Residence Final review of an exterior alteration (window) Address/Legal Desc ription: 2457 Chamonix Lane Unit D 1/Lot 14 & 15, Bloc k C , Vail Das Schone Filing 1 Applicant: Raymond D ixon, represented by Home D epot USA Planner: Greg Roy J ohn Rediker moved to table to a date unc ertain. Peter C ope sec onded the motion and it passed (5-0). 2.6.D R B 20-0531 - E TE LL C C onceptual review of new construction Address/Legal Desc ription: 4387 Columbine Drive/Lot 1, Bloc k 6, Bighorn Subdivision 3rd Addition Applicant: E TE L L C , represented by Epic Design S tudio Planner: Greg Roy 2.7.D R B 20-0535 - Westside C afe Final review of an exterior alteration (patio enclosure) Address/Legal Desc ription: 2211 North Frontage Road W est/Lot 1, Vail Das Sc hone Filing 3 Applicant: Mike Dennis Planner: Greg Roy 1. The applicant shall change the color of the lower panels to be dark brown to matc h the building. 2. The installation is temporary and the applicant will take it down by April 30, 2021. 3. The applicant shall meet the requirements of the Vail Fire Department. J ohn Rediker moved to approve with conditions. Peter Cope seconded the motion and it passed (5-0). December 1, 2020 - Page 115 of 159 2.8.D R B 20-0543 - La Tour Final review of an exterior alteration (cry stal c abins) Address/Legal Desc ription: 122 East Meadow Drive/Tract C, Bloc k 5E, Vail Village Filing 1 Applicant: La Tour Restaurant Planner: J onathan S penc e 1. The flooring and heat pad within each shelter shall not be higher than the lower trim. A ll electric al wires will be hidden to the greatest degree possible. J ohn Rediker moved to approve with conditions. Peter Cope seconded the motion and it passed (4-0). Absent:(1)St. J ohn 2.9.D R B 20-0518 - Lion's View Development Final review of an exterior alteration (demolition) Address/Legal Desc ription: 500 East Lionshead Circle / Lots 1 & 3, Bloc k 1, Vail Lionshead Filing 1 Applicant: Lazier Lionshead LLC, represented by Pierce A ustin Architec ts Planner: J onathan S penc e J ohn Rediker moved to approve. Peter Cope seconded the motion and it passed (4-0). Absent:(1)St. J ohn 2.10.D R B 20-0459 - Alura Vail C onceptual review of a new mutli-family development Address/Legal Desc ription: 1472 Matterhorn Circle/Vail Park Meadows Applicant: Alura Vail, represented by The Brown Studio Planner: J onathan S penc e 3.Staff A pprovals 3.1.B 20-0484 - Roach R esidence Final review of an exterior alteration (reroof) Address/Legal Desc ription: 1450 Lion's Ridge Loop/Lot 23, D auphinais- Moseley Subdivision Filing 1 Applicant: J ustin & Kerry Roach, represented by Capital Roofing & Restoration Planner: J onathan S penc e 3.2.D R B 20-0461 - Zollo Residence Final review of a tree removal Address/Legal Desc ription: 891 Red Sandstone Circ le Unit 1/Lot 4, Vail Village Filing 9 Applicant: Daniel Zollo, represented by Ceres Landc are Planner: Greg Roy December 1, 2020 - Page 116 of 159 3.3.D R B 20-0478 - Victor Tr ust Residence Final review of a change to approved plans (lighting/railing) Address/Legal Desc ription: 1833 Lion's Ridge Loop/Lot 4, Block 3, Lion's Ridge Subdivision Filing 3 Applicant: George Ann Vic tor Trust, represented by TA B A ssoc iates Planner: Erik Gates 3.4.D R B 20-0490 - Beck Family Trust Final review of an exterior alteration (deck/door) Address/Legal Desc ription: 1890 Lion's Ridge Loop Unit 1/Lot 27, Bloc k 2, Lion's Ridge Subdivision Filing 3 Applicant: Beck Family Trust, represented by Transwest C onstruc tion Planner: Greg Roy 3.5.D R B 20-0502 - Gore Cr eek Drive L L C Final review of an exterior alteration (windows) Address/Legal Desc ription: 174 Gore Creek Drive/Lot 1, Front D oor Lodge and Resort Subdivision Applicant: Gore Creek Drive LLC, represented by S RE B uilding Associates Planner: Erik Gates 3.6.D R B 20-0503 - Alpine Bur rito Company Final review of a business sign Address/Legal Desc ription: 2111 North Frontage Road W est/Vail D as Sc hone Condominiums Applicant: W est Vail Associates LTD, represented by A lpine Burrito C ompany LLC Planner: J onathan S penc e 3.7.D R B 20-0506 - Winter R esidence Final review of an exterior alteration (windows) Address/Legal Desc ription: 4406 Columbine Drive/Lot 12, Block 4, Bighorn Subdivision 3rd Addition Applicant: Thomas & A ileen W inter, represented by Home Depot US A Planner: Erik Gates 3.8.D R B 20-0508 - Alpine Bur rito Company Final review of an exterior alteration (repaint) Address/Legal Desc ription: 2111 North Frontage Road W est/Vail D as Sc hone Condominiums Applicant: W est Vail Associates, represented by Alpine Burrito Company Planner: J onathan S penc e 3.9.D R B 20-0513 - O Conner R esidence Final review of an exterior alteration (windows/slider) Address/Legal Desc ription: 4620 Vail Racquet Club D rive Unit 4/Vail Racquet Club Condominiums December 1, 2020 - Page 117 of 159 Applicant: Kevan OConner Planner: J onathan S penc e 3.10.D R B 20-0514 - Johnson R esidence Final review of a tree removal Address/Legal Desc ription: 794 Potato Patch Drive Unit B /Lot 10, Bloc k 1, Vail Potato Patch Filing 1 Applicant: J ames J ohnson, represented by Vail Valley Tree Service Planner: Greg Roy 3.11.D R B 20-0515 - Bridge Str eet C ondos Final review of an exterior alteration (railings) Address/Legal Desc ription: 281 Bridge Street/Lot D & E, Bloc k 5C, Vail Village Filing 1 Applicant: Bridge Street C ondos, represented by Nedbo C onstruc tion Planner: J onathan S penc e 3.12.D R B 20-0517 - McDonnell R esidence Final review of an exterior alteration (vent) Address/Legal Desc ription: 1234 W esthaven Drive Unit B42/Cascade Village - Liftside Condominiums Applicant: Thomas & J ean Mc Donnell, represented by Nedbo Construction Planner: Erik Gates 3.13.D R B 20-0521 - 1012 E agles Nest L L C Final review of an exterior alteration (vent) Address/Legal Desc ription: 1013 Homestake Circle/Lot 2B, Bloc k 6, Vail Village Filing 7 Applicant: 1012 Eagles Nest LLC, represented by OC G D esign Manage Planner: J onathan S penc e 3.14.D R B 20-0524 - Greenhill C ourt L B P L L C Final review of an exterior alteration (windows) Address/Legal Desc ription: 1465 Greenhill Court Unit B/Lot 9, Glen Ly on Subdivision Applicant: Greenhill Court LBP LLC, represented by Kasia Karska D esign Planner: Greg Roy 3.15.D R B 20-0525 - Vailpoint L LC Final review of an exterior alteration (lights) Address/Legal Desc ription: 366 Hanson Ranch Road/Lot 1, 366 Hanson Ranc h Road Subdivision Applicant: Vailpoint LLC, represented by Cuvee Planner: J onathan S penc e 3.16.D R B 20-0529 - 44 W illow Place Final review of a tree removal Address/Legal Desc ription: 44 W illow Road/Lot 9, Bloc k 6, Vail Village Filing December 1, 2020 - Page 118 of 159 1 Applicant: 44 W illow P lace, represented by Vail Valley Tree Servic e Planner: Greg Roy 3.17.D R B 20-0538 - Corcoran R esidence Final review of a tree removal Address/Legal Desc ription: 891 Red Sandstone Circ le Unit 2/Lot 4, Vail Village Filing 9 Applicant: Paul Corcoran Revocable Trust, represented by Ceres Landc are Planner: Greg Roy 3.18.D R B 19-0333.001 - FR B Ventures L L C Final review of a change to approved plans (c himney /windows/doors) Address/Legal Desc ription: 366 Forest Road Unit B /Lot 2, Block 1, Vail Village Filing 3 Applicant: F RB Ventures LLC, represented by K H W ebb A rchitec ts Planner: Erik Gates 3.19.D R B 20-0385.001 - 1028 Riva G len L L C Final review of a change to approved plans (windows) Address/Legal Desc ription: 1028 Riva Glen/Lot 1, S praddle C reek Estates Applicant: 1028 Riva Glen L L C , represented by Suman A rchitec ts Planner: Greg Roy 3.20.D R B 20-0398.001 - Goldman/C heney Residence Final review of a change to approved plans (vents) Address/Legal Desc ription: 4220 Spruce W ay/Lot 1, Bloc k 7, Bighorn Subdivision 3rd Addition Applicant: Sc ott Goldman & Maryalic e Cheney, represented by S RE Building Associates Planner: Greg Roy The applications and information about the proposals are available for public inspec tion during regular offic e hours at the Town of Vail C ommunity D evelopment Department, 75 South Frontage Road. The public is invited to attend the projec t orientation and the site visits that precede the public hearing in the Town of Vail Town Council Chambers. Times and order of items are approximate, subject to change, and c annot be relied upon to determine at what time the D esign Review Board will consider an item. Please c all 970-479-2138 for additional information. Sign language interpretation available upon request with 24-hour notification, dial 711. December 1, 2020 - Page 119 of 159 P L ANNI NG AND E NV I RO NM E NTAL C O M M I S S I O N November 23, 2020, 1:00 P M Virtual 75 S. F rontage Road - Vail, Colorado, 81657 1.Call to Order 1.1.Attendance Present: Ludwig Kurz, Karen Perez, Rollie Kjesbo, Brian Gillette, Henry Pratt, Pete Seibert, J ohn-Ryan Lockman Absent: None 1.2.Register in advance for this webinar: https://us02web.zoom.us/webinar/register/W N_Or W QfmX P QNKhrK1MdNsX Eg After registering, you will receive a confirmation email containing information about joining the webinar. 2.Main Agenda 2.1.A request for the review of a Conditional Use Permit, pursuant to Section 12-16, Conditional Use Permits, Vail Town Code, to allow Funiculars and other similar conveyances, a Conditional Use in the Two-Family Primary/Secondary (P S) District, located at 696 Forest Road/Lot 8, Block 1, Vail Village Filing 6, and setting forth details in regard thereto. (P E C20- 0024) 20 min. Applicant:L S C 27 LLC, represented by Mauriello Planning Group Planner:J onathan Spence 1. The applicant shall obtain D RB approval prior to making an application for a building permit. Planner Spence provided a short recap of the history of the application that the P E C has seen so far and introduces the applicants. Dominic Mauriello of Mauriello Planning Group does a presentation of the application and goes over the general C UP criteria for approval and the criteria associated with the Funicular Conditional Use. Kurz expresses his concern that the recreational facility was approved prior to the C UP application and almost requires approval of this funicular for the recreation facility to be usable. The area is ripe for funiculars due to location and could open the door for many more applications in the future. W hy was this not included in the original application? Michael Suman says that it was originally proposed but was not included in the original application for approval because the code changes that needed to be approved before it was feasible. The D RB did review all of these items at one time but could not approve the funicular because of the lack of C UP in hand. December 1, 2020 - Page 120 of 159 Mauriello adds that funiculars were allowed as an accessory use up until 2008 and there were still only four built in the history of the town. The expense and practicality are not doable for a lot of these lots. Kurz expressed his concern about setting a precedent for the future. Mauriello adds that the Town approved of these in the future if criteria are met with the passage of the recent code change by Town Council. Suman pointed out that they must have a structure to access in order to meet the C UP criteria and a lot of the lots in the area don’t have the space to add a structure. Lockman questions the location of the rec center to the bike trail in the area. Suman says the rec center is 50 feet below the bike trail. No public comment. Rollie Kjesbo moved to approve with conditions. Pete Seibert seconded the motion and it passed (6-1). Ayes:(6)Gillette, Kjesbo, Lockman, Perez, Pratt, Seibert Nays:(1)Kurz 2.2.A request for a recommendation to the Vail Town Council for a Prescribed Regulation Amendment pursuant to Section 12-3-7 Amendment, Vail Town Code to amend Section 12-23-6: Methods of Mitigation and Section 12-24- 6: Methods of Mitigation, Vail Town Code, to update the Payment of Fees in Lieu provisions of Commercial Linkage and I nclusionary Zoning, and setting forth details in regard thereto. (P E C20-0027) The applicant has requested this item be tabled to December 14, 2020. 2 min. Applicant:Town of Vail, represented by George Ruther Planner: Rollie Kjesbo moved to table to December 14, 2020. Karen Perez seconded the motion and it passed (7-0). 2.3.A request for a recommendation to the Vail Town Council to establish a new Special Development District, (Alura Vail), pursuant to Section 12-9-A Special Development (S D D) District, Vail Town Code, to allow for the development of 24 multifamily residential units in eight (8) buildings with associated site improvements, located at 1472 Matterhorn Circle/Vail Park Meadows Subdivision, and setting forth details in regard thereto. (P E C20- 0028) The applicant has requested this item be tabled to December 14, 2020. 2 min. Applicant:Alura Vail LLC, represented by The Brown Studio Planner:J onathan Spence Rollie Kjesbo moved to table to December 14, 2020. Karen Perez seconded the motion and it passed (6-0). Abstain:(1)Pratt 3.Approval of Minutes December 1, 2020 - Page 121 of 159 3.1.October 26, 2020 P E C Results Rollie Kjesbo moved to approve. Brian Gillette seconded the motion and it passed (6-0). Abstain:(1)Pratt 4.Adjournment Karen Perez moved to adjourn. Brian Gillette seconded the motion and it passed (7-0). The applications and information about the proposals are available for public inspec tion during regular offic e hours at the Town of Vail Community Development Department, 75 South Frontage Road. The public is invited to attend the project orientation and the site vis its that prec ede the public hearing in the Tow n of Vail Community Development Department. Times and order of items are approximate, subject to c hange, and c annot be relied upon to determine at w hat time the Planning and Environmental Commission w ill c onsider an item. Please c all (970) 479-2138 for additional information. Please call 711 for sign language interpretation 48 hour prior to meeting time. Community Development Department December 1, 2020 - Page 122 of 159 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C: V L HA November 10, 2020 Meeting Minutes AT TAC H ME N TS: Description V L H A November 10, 2020 Meeting Minutes December 1, 2020 - Page 123 of 159 Vail Local Housing Authority Meeting Minutes November 10, 2020 3:00 PM Zoom Virtual Meeting 75 S. Frontage Road - Vail, Colorado, 81657 PRESENT ABSENT Steve Lindstrom, Chairman Molly Morales Mary McDougall James Wilkins Greg Moffet STAFF George Ruther, Housing Director Lynne Campbell, Housing Coordinator 1. Call to Order 1.1. Zoom Meeting 1 (pre-Executive Session) 1.2. Zoom Meeting 2 (post Executive Session) 1.3. Call to Order A quorum being present Lindstrom called the meeting to order at 3:02 PM all members are present except Morales. 2. Citizen Participation 2.1. Citizen Participation There is no public comment. 3. Approval of Minutes 3.1. VLHA October 27, 2020 Meeting Minutes MOTION: MOFFET SECOND: WILKINS VOTE: 4-0 APPROVED 4. Main Agenda 4.1. Inclusionary Zoning & Commercial Linkage Review and Discussion Presenter: Andrew Knudtsen and Rachel Shindman, Economic Planning Services December 1, 2020 - Page 124 of 159 EPS reviewed case studies for a Housing Policy and Fee Analysis update with expectations of VLHA’s feedback. Discussion ensued. Studies included Jackson, WY, Mt. Crested Butte, CO, Telluride, CO and Aspen, CO. Levers which effect jurisdictions outcomes were discussed. Lever 1 – Generation Rates. The Authority is good with using these rates and leaning toward residential linkage. Lever 2 – Mitigation Percentage. EPS suggested reviewing this item last, the Authority agreed. Lever 3 – Cost of Construction. Use cost of construction and sales pricing to create fee-in-lieu, need method to update on a regular basis. Key take a ways from discussion: • Mitigation prioritization is built into other jurisdiction’s policies • Town needs to identify unit priority • EPS to review how other community’s setup mitigation criteria • Fee updates are generally codified in policy every X years generally 3-5 years. The Authority discussed update by committee or VLHA. • Mitigation rate would include land, hard, soft and profit. EPS recommended use the simplest method to update. VLHA and EPS discussed options how mitigation could be measured and charged. • How are the mitigation funds going to be used? Construction of units versus buying units cost is different. Per EPS we do want a fee as part of outcome, that will be the lowest level of achieving housing result. Use data sources reflecting comparable real estate. Cost of construction gives better data to build. Downside is updatability of cost of construction. Vail’s land cost may not have good comparables. • Outside Town mitigation is an option but needs to come with form of transportation. Currently the Town has mitigation rates in Vail jurisdiction but nothing outside of Town. Mitigation should include gross community impact. • Overall fee-in-lieu is not delivering EHUs and fees are lacking. There is a desire to use housing outside of the Town but at a higher multiplier. • VLHA is looking for direction and confirmation residential linkage is working in other areas. • More discussion needed on Lever A - Geography and application of standard • Lever B – Method for mitigation. Least favorable option is fee-in-lieu. • Quantify each method and what are tradeoffs in and out of town. • Are there other methods the Town doesn’t have that maybe considered? Include other options for decision makers can see if we are missing anything. EPS next steps are to develop refinement on Lever A and ratios, meet with the December 1, 2020 - Page 125 of 159 Housing Department, update Council along the way and come back to VLHA. 5. Matters from the Chairman and Authority Members 5.1. Matters from the Chairman and Authority Members Presenter: Steve Lindstrom, Chairman The Authority reviewed and discussed an email from Melinda Tierney concerning the number of Vail InDEED homes one can own. Discussion resulted in the Authority’s restating their goal of getting a deed restriction on a property in perpetuity and they determined there is no need currently to add a restriction to the number of units one can own. 6. Executive Session Moffet motioned to enter executive session. MOTION: MOFFET SECOND: WILKINS VOTE: 4-0 APPROVED 6.1. Executive Session per C.R.S. §24-6-402(4)(a)(e) - to discuss the purchase, acquisition, lease, transfer, or sale of property interests and to determine positions, develop a strategy and instruct negotiators, regarding: submitted Vail InDEED applications and program details. Presenter: Lynne Campbell, Housing Coordinator Moffet made a motioned to reenter the regular meeting. MOTION: MOFFET SECOND: WILKINS VOTE: 4-0 APPROVED 7. Any Action as a Result of Executive Session 7.1. Action as a Result of Executive Session Wilkins made a motion direct Town staff to move forward with Vail InDEED applications as reviewed. MOTION: WILKINS SECOND: MCDOUGALL VOTE: 4-0 APPROVED 8. Adjournment 8.1. Motion to adjourn the meeting at 4:55PM. MOTION: MOFFET SECOND: McDOUGALL VOTE: 4-0 APPROVED 9. Future Agenda Items • Housing Sites Discussion December 1, 2020 - Page 126 of 159 • Land Banking (sale of GRFA) • Public Health Housing Incentive, Eagle County Health • Eagle County Housing Guidelines 10. Next Meeting Date 10.1. Next Meeting Date November 24, 2020 Meeting agendas and materials can be accessed prior to meeting day on the Town of Vail website www.vailgov.com. All housing authority meetings are open to the public. Times and order of agenda are approximate, subject to change, and cannot be relied upon to determine at what time the Vail Local Housing Authority will discuss an item. Please call (970) 479-2150 for additional information. Please call 711 for sign language interpretation 48 hours prior to meeting time. Housing Department December 1, 2020 - Page 127 of 159 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C: A ctively Green P rogram 2020 Report B AC K G RO UND: I n response to a Town Council request for more information and demonstrated accountability on the A ctively Green P rogram, the 2020 report is attached. The A ctively Green P rogram has been supporting local businesses become more sustainable, save money, and engage employees since 2015. There are 51 Vail businesses engaged in the program, with 428 hours spent in one on one coaching as of the third quarter of this year. The 2020 tribute video celebrates all valley A G businesses. AT TAC H ME N TS: Description Actively Green 2020 Report December 1, 2020 - Page 128 of 159 Update for Town of Vail Actively Green Program 2020 Accomplishments October 28, 2020 Marketing & Recruitment Efforts for Town of Vail Businesses Quarter 1 1. January: Share list of certified hotels and accommodations in Vail with GSTC, Trivago, Booking.com, Agoda, Hotelbeds, Easy Jet Holidays, and Bookdifferent a. This currently covers marketing for Sonnenalp and Vail Marriott Mountain Resort; however, other hotels that have let their re-certification lapse year after year and no longer receive marketing from these accommodation booking sites include: i. The Wren, Vail Spa Condos, Antlers at Vail, Montaneros, Falcon Point Resort, Vail Racquet Club Mountain Resort, Lion Square Lodge, Manor Vail Lodge, The Sebastian, iTrip Vacations and Highline Vail 2. January/February: Personal delivery of Actively Green 2020 Bronze certificates & stickers to 25 businesses in Vail. a. Reminder to those overdue for recertification 3. March: Marketing team connected with Vail/Beaver Creek Restaurant Association to market the March Waste Diversion for Restaurants Workshop 4. March: Personal delivery of flyers for Actively Green Workshop: Waste Diversion for Restaurants to 94 restaurants throughout valley, including ALL of Vail’s restaurants in Lionshead and Vail 5. March: Used Sustainability Tips before Actively Green events to help promote the program, which also allowed for me to use Vail businesses certified through Actively Green as examples of good green business. a. Root & Flower Quarter 2 1. April – June: Compiled 77 page COVID-19 response and recovery resources - HERE - and shared with Actively Green network (certified, in-progress and new/not yet enrolled in program). a. List includes Vail-specific resources, as well as some industry-specific resources for businesses that only exist in Vail (e.g. the program’s only restaurant, health care facility, etc.) 2. April: Used Sustainability Tips before Actively Green events to help promote the program, which also allowed for me to use Vail businesses certified through Actively Green as examples of good green business. a. CO Snowsports Museum, Betty Ford Alpine Garden, Root, West Vail Liquor Mart & Flower 3. April: Shared updated 2020 schedule of trainings and workshops with a. Vail Chamber of Commerce December 1, 2020 - Page 129 of 159 b. Eagle Chamber of Commerce c. Mountain Careers d. VVP e. Town of Vail Business Toolkit f. Energy Smart CO g. New VVP members in 2020 4. April: Recognized certified hotels through 1 new travel agency for lodging reservations. In total, now promoting hotels this way with 6 total travel agency companies. 5. April: Recognized 26 Vail businesses that were certified. This ad ran in Vail Daily on Earth Day and these businesses were offered discounted marketing as well (see image at right). 6. June: The Vail Daily featured “Extended Special” on Actively Green, titled How Eagle County’s economy can come back quickly. a. While this does not explicitly recognize a Vail business in particular, I think pointing out the importance of the Actively Green Program helps provide even more legitimacy to Vail businesses that are certified, which is – in its own way – marketing for Vail Actively Green businesses. Quarter 3 1. July: Continued to recognize certified hotels through 6 travel reservation/booking agencies quarterly. 2. July – September: Share upcoming event information with a. Actively Green Network contacts - now 125 b. Vail Chamber of Commerce c. Eagle Chamber of Commerce d. VVP Newsletter & new members in 2020 e. Energy Smart CO newsletter f. CDPHE Green Business Programs 3. July – September: Continued adding resources and opportunities to extensive COVID-19 Packet HERE. Vail Business Engagement in the Program in 2020 To date, there are a total of 51 Vail businesses engaged in the Actively Green Program. This total represents the following levels of engagement: 0 newly certified businesses, 3 certified business, 21 businesses working toward recertification, 1 business working toward certification in 2020, 6 businesses working toward certification in 2021, and 20 businesses engaged with the program in other ways. Level of Engagement # of Vail Businesses Newly Certified Businesses 0 Certified Businesses 3 Businesses Working Toward Re- Certification 21 Businesses Working Toward Initial Certification for Achievement in 2020 1 December 1, 2020 - Page 130 of 159 Businesses Working Toward Initial Certification for Achievement in 2021 6 Businesses Engaged with the Program in Other Ways 20 TOTAL 51 New Vail Businesses Engaged in the Program TOTAL # = 20 1. Two Elk Restaurant 2. Up the Creek 3. Vail Chophouse 4. Epic Mountain Express 5. Sandstone Creek Club 6. Slifer Smith & Frampton a. Four Seasons Office b. Park Hyatt Office c. Slifer House 7. Yeti’s Grind 8. Black Tie Ski Rentals 9. Burton 10. Salomon 11. Oakley 12. Helly Hansen 13. Smartwool 14. Arc’teryx 15. InsulVail 16. Rocky Mountain Raclette 17. Vail Board of Realtors 18. Hirn Builders 19. Vail Health 20. Gorsuch Businesses Expected to Attain Certification in 2020 TOTAL # = 1 1. Fjallraven Businesses Expected to Attain Certification in 2021 I would estimate that around 5 or 6 may achieve certification in 2021; however, I am not certain of each business's fiscal stability at the present time. TOTAL # = 6 1. Vail-Summit Orthopaedics & Neurosurgery 2. Slifer Smith & Frampton December 1, 2020 - Page 131 of 159 a. 281 Bridge Street Office b. Lionshead Office 3. Sitzmark Lodge 4. Marmot 5. North Face 6. Columbia Vail Businesses In-Progress for Recertification TOTAL # = 21 1. Alpine Bank – Vail 2. Antlers at Vail 3. Betty Ford Alpine Gardens 4. CO Ski & Snowboard Museum 5. Eagle River Water & Sanitation District 6. Eyes Pieces of Vail 7. Highline Vail 8. Lion Square Lodge 9. Manor Vail Lodge 10. Montaneros in Vail 11. Patagonia – Lionshead 12. Root & Flower 13. Ski & Snowboard Club Vail 14. Sonnenalp Hotel 15. The Sebastian 16. The Wren at Vail 17. Vail Public Library 18. Vail Racquet Club Mountain Resort 19. Vail Spa Condominiums 20. West Vail Liquor Mart 21. Town of Vail Community Development Vail Businesses Certified Currently, only 3 businesses in Vail are considered certified. These 3 businesses are not overdue for re-certification, whereas the other 21 Vail businesses are not considered certified because they are overdue for re-certification. Of the three currently certified businesses, one achieved certification in 2018 and two achieved certification in 2019. TOTAL # = 3 1. Human Resources Plus, Inc. (Certified in 2018) 2. Slifer, Smith & Frampton – 230 Bridge Street Office (Certified in 2019) 3. Vail Marriott Mountain Resort (Certified in 2019) December 1, 2020 - Page 132 of 159 Vail Business Engagement Year over Year In the last two years, the total number of businesses engaged in the Actively Green Program has either maintained a similar level of engagement with the business community, or has slightly increased by about 4%. Due to Coronavirus, many of our workshops and trainings were rescheduled for the third and fourth quarter of the year, so these numbers will change because we still have one Intro Training & one Workshop in November and December. However, despite heavy restrictions limiting events, meetings, and all unnecessary contact with others during COVID-19, we have been able to engage with the same amount of businesses as in 2019 and 2018. Year Businesses Engaged in Other Ways Businesses In-Progress for Certification Newly Certified Businesses Businesses Working to Re-Certify Businesses Certified (& not overdue for re- certification) Businesses Re-Certified Total Businesses Engaged in Program 2018 8 15 1 11 14 0 49 2019 8 15 2 14 10 0 49 2020 20 7 0 21 3 0 51 Planned Recruitment Efforts for Vail Businesses in 2020 1. October-December: In lieu of the Awards Celebration, the Actively Green Program will recognize several businesses through Awards. These awards (and the timelines for each) are included below. ii. Climate Impact Award: 1. Application information sent to 200+ businesses in the valley beginning in September. 2. Application will close October 4. 3. 1 business will receive this award, which will be determined by a panel of judges who will vote. iii. Top 10 Sustainable Businesses Awards: 1. Information sent September 18 to all Actively Green Certified businesses. 2. Voting opened October 2. Actively Green businesses received information for how to vote prior to October 2. 3. Voting will close October 15. 4. 10 businesses will be recognized as the “Top 10 Most Sustainable”, which will be determined by quantity of votes. iv. Sustainable Employee Awards: 1. Information sent September 18 to all Actively Green Certified businesses. 2. Applications opened October 2. Actively Green businesses received information about how to nominate employees prior to October 2. 3. Nominations will no longer be accepted after October 15. December 1, 2020 - Page 133 of 159 4. There is an unlimited number of these awards, which we will honor and recognize. We want to encourage all businesses participate in these nominations. v. Recognize & Celebrate Awardees & Certified Actively Green Businesses: 1. Quarter 4: As the AG program has always done, we have begun, and will continue, to encourage businesses in welcoming “customers, clients, guests, visitors, colleagues, Green Teams and partners to show support for a more sustainable future by acknowledging Actively Green Certified Sustainable Businesses, as well as businesses due to receive awards for their 2020 accomplishments by early November.” vi. “Market Your Green-ness” 1. October & November: Businesses have been, and will continue to be, encouraged (by WMSC) to share a variety of marketing content, created by WMSC’s marketing team, with their networks. We will share this with them throughout October & November. 2. That content will include: a. A NEW! (& more fun!) window cling & printed certificate, which they will receive sometime between November 2nd and November 6th. b. The list of honorees (not including the employee awardees, there will be 14 recognitions/awards), which will be shared around the same time- between November 2 and Nov 6. 3. November: In addition to the awards businesses must apply for, vote for, and/or nominate their employees for, I will also determine honorees in 3 other categories: a. Best Green Team: A business that has proven to be a great example for working as a team. b. Leaps & Bounds: A business that significantly improves, in some regard, through perseverance and considerable effort. c. Sustainable Destination Dedication: A business that has shown dedication to a greater mission for sustainable tourism, and/or support for the community’s Sustainable Destination Certification. 4. November & December: A Tribute video montage, which we will [have help to] produce from content businesses share with us. a. Businesses received notice to submit 1 Photo + a 15- Second Video of their Business to me by October 23, so that we can create this video. 2. January 2021: Run a radio ad (through KZYR) and print ad – more specifically, a Native article - (through Vail Daily) featuring one Vail business. 3. September 2021: The Vail Daily has agreed to include some of these Awards in their Best of the Best Campaign, which will make voting easier and more widely known. December 1, 2020 - Page 134 of 159 1-on-1 Coaching for Vail Businesses in the Program 1. Q1 hours with Vail businesses = 232 2. Q2 hours with Vail businesses = 28 3. Q3 hours with Vail businesses = 168 One-on-one hours spent with businesses does not include group trainings, group workshops, or time spent in preparation for any such events where my attention would be split between multiple businesses. Similarly, neither time spent delivering certificates, window clings and other information/materials to individual businesses each year, nor time spent doing outreach to Vail businesses are included in this calculation of time. One-on-one coaching does include, but is not limited to, the following list of tasks, activities and types of interaction with individual businesses. • Meetings in person to discuss updates to a business’s Sustainability Handbook or Sustainability documentation in general. Such updates may include: o updated action plans in preparation for re-certification, o turnover in Green Team staff, who now need training, o the addition of a waste stream such as compost, which may require reassessing how a business monitors that aspect of their sustainability performance • Discussion of ideas for improving sustainability, which may involve walking the property as these ideas are shared and others are brainstormed, • Joining Green Team meetings (virtually and in-person) to give input and provide feedback at that Green Team staff’s request • Sharing resources specific to a business’s particular needs, which we call sharing of best practices. o This requires preparation on my part, so that I can provide businesses in different industry sectors applicable and relevant information • Sharing and/or creation of templates to help guide businesses in estimating their use of resources or total impact o If not done in-person, this may also require preparation to build a spreadsheet that will make a business’s task of tracking that use as easy as possible. This also requires some background knowledge about the business in order to create a template that is specific to each business. • Providing recommendations on a variety of ideas, products, options, opportunities, etc. that are relevant and applicable to each specific business so that they may make the final decision. • Updating businesses on new opportunities available to the size, sector, type and needs they have/are. • Guidance through continuation toward initial bronze certification • Guidance progressing from bronze certification to silver certification • Guidance through meeting re-certification every 3 years o This does include pre-audit work that must be done to provide businesses with feedback before they officially submit their documentation for re-certification approval. December 1, 2020 - Page 135 of 159 Individual Vail Businesses’ One-on-One Coaching Hours Vail Business 1-on-1 Hours, to date Two Elk Restaurant 3 Up the Creek 2.5 Vail Chophouse 0.5 Epic Mountain Express 1 Sandstone Creek Club 1 Slifer Smith & Frampton – Four Seasons & Park Hyatt Offices; Slifer House 6.5 Yeti’s Grind 1 Black Tie Ski Rentals 17 Burton 0.5 Salomon 0.5 Oakley 0.5 Helly Hansen 0.5 Smartwool 0.5 Arc’teryx 0.5 InsulVail 1 Rocky Mountain Raclette 1.5 Vail Board of Realtors 16 Hirn Builders 4 Vail Health 9 Gorsuch 1 Fjallraven 21 Vail-Summit Orthopaedics & Neurosurgery 16 Slifer Smith & Frampton – 281 Bridge Street & Lionshead Offices 8 Sitzmark Lodge 4 Marmot 1.5 North Face 0.5 Columbia 0.5 Alpine Bank – Vail 31 Antlers at Vail 10 Betty Ford Alpine Gardens 11 CO Ski & Snowboard Museum 13 Eagle River Water & Sanitation District 9.5 Eye Pieces of Vail 2 Highline Vail 7 Lion Square Lodge 9 Manor Vail Lodge 8 Montaneros in Vail 4 Patagonia – Lionshead 12 Root & Flower 20 Ski & Snowboard Club Vail 13 Sonnenalp Hotel 22 The Sebastian 4 The Wren at Vail 5 December 1, 2020 - Page 136 of 159 Vail Public Library 35 Vail Racquet Club Mountain Resort 6 Vail Spa Condominiums 38 West Vail Liquor Mart 5 Town of Vail Community Development 4 Human Resources Plus, Inc. 5 Slifer Smith & Frampton - 230 Bridge Street Office 31 Vail Marriott Mountain Resort 4 TOTAL 428 Training Attendance from Vail Businesses VAIL ATTENDEES = 34 (or 26.3%) TOTAL ATTENDEES = 129 1. January 29: Intro Training – 8 Vail, 26 Total 2. March 11: Waste Diversion Workshop for Restaurants – 5 Vail, 14 Total 3. June 24: Sustainability Planning Workshop – 9 Vail, 29 Total 4. August 19: Intro Training – 4 Vail, 22 Total 5. September 9: Smart Commuting Workshop – 2 Vail, 17 Total 6. September 23: Energy Efficiency Workshop – 3 Vail, 18 Total 7. October 21: Energy Efficiency Workshop – 3 Vail, 18 Total COVID-19 Impact to Actively Green Program 1. The Actively Green Program has taken this time to reassess whether hiring a second full-time employee is fiscally sustainable long-term. We have taken a step back from this and will reassess it at a later date. 2. March-October: Payments from businesses for program fees including enrollment in and re-certification with Actively Green have declined. The program has offered struggling businesses the opportunity to take a grace period of up to 1-year in order to find leniency in their budget to be able to submit these payments. Still, some businesses have dropped out of the program, or have been offered an in-kind donation from the program itself to continue without penalty. a. From the TOV, the following businesses have received an In-Kind Donation (donor specified in parentheses): i. Root & Flower (WMSC) ii. Slifer Smith & Frampton (TOV) – winner of Business Recycling Challenge iii. Sonnenalp (TOV) for enrollment – winner of Business Recycling Challenge b. From the TOV, the following businesses have dropped out of the program since March 13, 2020: i. Lionshead Welcome Center ii. Vail Village Welcome Center iii. West Vail Liquor Mart iv. Highline Vail – considering dropping out of the program c. From the TOV, the following businesses have not been able to submit payment for program database fees to Travel Life associated with Actively Green, which amounts to a loss of $4,500. i. Antlers at Vail - $250 December 1, 2020 - Page 137 of 159 ii. Colorado Ski & Snowboard Museum - $250 iii. Highline Vail–considering dropping out of the program despite the grace period-$500 iv. Lions Square Lodge - $500 v. Manor Vail Lodge - $500 vi. Montaneros in Vail - $250 vii. Patagonia – Lionshead - $250 viii. The Sebastian - $750 ix. The Wren at Vail - $250 x. West Vail Liquor Mart - $250 d. From the TOV, the following businesses HAVE been able to submit payment for program fees associated with Actively Green: i. Betty Ford Alpine Gardens ii. Eagle River Water & Sanitation District iii. Human Resources Plus, Inc. iv. Town of Vail Community Development v. Vail Public Library vi. Vail Racquet Club Mountain Resort vii. Vail Spa Condos e. From the Town of Vail, the following businesses have not made their next step(s) regarding involvement in the Actively Green Program clear. i. Alpine Bank – Vail ii. Eye Pieces of Vail iii. Ski & Snowboard Club Vail iv. Vail Marriott Mountain Resort v. Sonnenalp - $750 (for re-certification) 3. July 28: Presented proposal for pivoting the Actively Green Program in response to COVID-19 to the Board of County Commissioners. 4. August-September: Thoroughly developed approved projects/proposals in preparation for presentation to BOCC 10/5 and for implementation Jan 4, 2021. This includes: A new “pathway” of the AG program, tentatively called the “Collaborative Initiatives Pathway”, will include the following. a. A new Business Working Group of the CAC, which Actively Green will manage b. Annual checklists for each business industry in the Eagle Valley with a list of initiatives to focus on in each area of sustainable business (e.g. water management, energy management, sustainable transportation, social responsibility, etc.) c. A Minority-Owned Business Scholarship for two businesses to receive Actively Green Bronze Certification d. Specialized guidance for businesses seeking to improve their operational sustainability, but are not interested in working towards Actively Green Certification December 1, 2020 - Page 138 of 159 BUDGET January 2020 – December 2020 Three group introductory trainings for local businesses $3,000 • provided throughout the year on how to become an Actively Green certified business; cost charged to Town of Vail offsets cost but does not reflect full cost for WMSC to host the trainings. Two group advanced certification trainings $2,000 • provided for certified businesses to achieve higher levels of certification within the program; businesses receive more in depth information and practices to enhance sustainability efforts. One-on-one coaching with Vail businesses $15,000 ($30 per hour for approx. 500 hours in 2020) • every Town of Vail business who participates in Actively Green receives approx. 13 hours of one-on-one coaching each year on topics of how to meet goals, support for on-going work, and assistance with the SMS reporting system. The $30 per hour fee is a subsidized rate from the typical $100 per hour consulting fee charged. Marketing & Communications $10,000 (newspaper and radio ads; Vail business spotlights/ambassador campaign; certified business’s #1 sustainability tips; recognition of Town of Vail sponsorship) • also includes outreach to recruit new businesses to join the Actively Green program. WMSC has also forged Infinity Partnerships with Colorado Tourism Office, Vail Valley Partnership, Booking.com and Bookdifferent.com, which highlight certified hotels and businesses on their websites as sustainable businesses as a marketing tool. Educational Trainings & Workshops $6,000 (Four industry focused workshops, GSTC STTP training Sept. 28 & 29, 2020) *In-kind use of Grand view room for GSTC training Awards & Recognition of Businesses $4,000 • Due to COVID-19, the annual awards and recognition party at the Vail Golf Club Clubhouse was cancelled. Instead businesses participated in a video tribute, which recognized their 2020 accomplishments. The video link is attached here: https://www.tribute.co/activelygreenawardskatemanzer/?utm_campaign=webs ite&utm_source=sendgrid.com&utm_medium=email • Actively Green Businesses will also be recognized through radio, newspaper, and social media posts. Total to WMSC $40,000 December 1, 2020 - Page 139 of 159 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C: November Revenue Update AT TAC H ME N TS: Description November Revenue Update December 1, 2020 - Page 140 of 159 TOWN OF VAIL REVENUE UPDATE December 1, 2020 Sales Tax Upon receipt of all sales tax returns, October collections are estimated to be $1,271,287 up 9.1% from last year, or $106,111. October will be up 159.4% or $781,171 from amended budget. Year to date collections of $19,755,632 are down (16.8)% or $(3,997,574) from prior year and up 46.3% or $6,255,654 from amended budget. Inflation as measured by the consumer price index was up 1.2% for October. Real Estate Transfer Tax (RETT) RETT collections through November 24 total $8,734,230 up 37.0% from the prior year. The 2020 annual RETT budget totals $6,300,000, down (12.8)% from 2019 collections. Construction Use Tax Use Tax collections through November 24 total $1,936,697 compared to $2,453,281 from this time last year. The 2020 amended budget totals $1,800,000, down (18.9)% from 2019 collections. Parking Preseason parking pass sale revenue through November 20 totals $658,557 down (42.8)% or $(493,685) compared to the same period last year. As of November 20, a total of 694 parking passes had been sold, compared to 1,060 last year. Summary Across all funds, year-to-date revenue of $52.0 million is up 15.0% from amended budget. Year-to-date revenue is down (12.7)% from prior year attributed to the economic impacts of COVID-19 on sales tax collections, parking sales, lift tax, and construction activity. The town’s “Crisis” level recession plan has projected a 21% decrease across all revenue streams for the full year 2020. 1 December 1, 2020 - Page 141 of 159 2020 AmendedBudget % change % change 20152016201720182019 BudgetVariance from 2019 from BudgetJanuary3,696,798$ 3,738,824$ 3,725,212$ 3,597,610$ 4,079,994$ 4,061,971$ 4,072,996$ 11,025$ -0.17% 0.27%February 3,593,947 3,746,055 3,692,592 3,818,356 4,137,087 4,135,058 4,282,616 147,558$ 3.52% 3.57%March4,053,961 4,225,921 3,642,407 4,167,880 4,237,933 1,059,003 2,216,958 1,157,955 -47.69% 109.34%April1,370,929 1,089,749 1,386,780 1,233,474 1,445,071 350,000 425,568 75,568 -70.55% 21.59%May584,454 654,462 659,475 830,193 763,756 425,000 502,068 77,068 -34.26% 18.13%June1,242,400 1,318,092 1,389,982 1,648,443 1,606,748 562,264 1,032,653 470,389 -35.73% 83.66%July1,937,989 2,053,773 2,215,649 2,412,425 2,480,292 874,209 2,077,684 1,203,475 -16.23% 137.66%August1,702,579 1,849,815 1,863,949 2,195,175 2,237,050 898,804 2,132,143 1,233,339 -4.69% 137.22%September 1,240,277 1,349,929 1,385,462 1,540,490 1,600,100 643,553 1,741,658 1,098,105 8.85% 170.63%October835,649 906,385 936,954 1,106,596 1,165,176 490,116 1,271,287 781,171 9.11% 159.38%YTD Total20,258,983$ 20,933,005$ 20,898,462$ 22,550,642$ 23,753,206$ 13,499,978$ 19,755,632$ 6,255,654$ -16.83% 46.34%November997,100 989,320 997,716 1,264,600 1,260,314 767,472 December3,885,849 3,840,919 3,695,305 4,070,870 4,237,178 2,532,550 Total25,141,932$ 25,763,244$ 25,591,483$ 27,886,112$ 29,250,698$ 16,800,000$ 19,755,632$ Actual CollectionsCollected Sales TaxDecember 1, 2020Town of Vail Revenue UpdateSALES TAX2020 Budget Comparison2December 1, 2020 - Page 142 of 159 Through October 31st Town of Vail Revenue Update December 1, 2020 YTD Sales Tax Collections by Year October Sales Tax Collections by Year $20,933,005 $20,898,462 $22,550,642 $23,753,206 $19,755,632 $0 $5,000,000 $10,000,000 $15,000,000 $20,000,000 $25,000,000 2016 2017 2018 2019 2020 • Year to date collections of $19,755,632 are down (16.8)% from prior year and up 46.3% from amended budget. • Inflation as measured by the consumer price index was up 1.2% for October. • The 2020 Amended sales tax budget totals $16.8M, down (42.7)% compared to actual collections of $29.3M in 2019 $906,385 $936,954 $1,106,596 $1,165,176 $1,271,287 $0 $200,000 $400,000 $600,000 $800,000 $1,000,000 $1,200,000 2016 2017 2018 2019 2020 • Vail will collect an estimated $26,300 in additional October sales tax to bring collections up to $1,271,287. October will be up 9.1% from last year. • October will be up 159.4% from amended budget. 3 December 1, 2020 - Page 143 of 159 YTD Through November Town of Vail Revenue Update December 1, 2020 Real Estate Transfer Tax by Year Construction Use Tax by Year YTD Through November $0 $1,000,000 $2,000,000 $3,000,000 $4,000,000 $5,000,000 $6,000,000 $7,000,000 $8,000,000 $9,000,000 2016 2017 2018 2019 2020 Sales Less Than $2.5 Million Sales $2.5 to $5.0 Million Sales $5 to $10 Million Sales Over $10 Million $4,645,311 $5,729,548 $6,569,078 $6,376,609 $8,734,230 • This chart shows YTD collections of 1% RETT, segmented by individual home sale value. •2020 RETT collections through November 24 total $8,734,230 up 37.0% from the prior year. $1,743,113 $1,753,782 $3,899,634 $2,453,281 $1,936,697 $0 $500,000 $1,000,000 $1,500,000 $2,000,000 $2,500,000 $3,000,000 $3,500,000 $4,000,000 2016 2017 2018 2019 2020 • Use Tax collections through November 24 total $1,936,697 compared to $2,453,281 from this time last year. This is a decrease of (21.1)% 4 December 1, 2020 - Page 144 of 159 Pre-Season Parking Pass Sales by Year Revenue by Pass Type - Prior to Opening DayPasses Sold by Type Town of Vail Revenue Update December 1, 2020 • 694 total parking passes have been sold for the 2020/21 ski season as of November 20, down (34.5)% or (366) passes from this time last year. • YTD, 2020/21 parking pass sales total $658,557, down (42.8)% or $(493,685) from last year. •Red parking passes were offered for the first time in the 2019/20 ski season. Green parking passes were eliminated for the 2020/21 season. • Paid parking began on 11/20/2020. An update on daily parking revenue will be included in the next revenue update. $0 $100,000 $200,000 $300,000 $400,000 $500,000 $600,000 $700,000 $800,000 $900,000 $1,000,000 $1,100,000 $1,200,000 2018 2019 2020 $940,135 $1,152,242 $658,557 29 34 36353835 434 540 256 42 84 321 266 283 95 140 - 0 100 200 300 400 500 600 700 800 900 1,000 1,100 2018 2019 2020 694 914 1,060 5 December 1, 2020 - Page 145 of 159 Vail Business Review September 2020 December 1, 2020 The Vail Business Review breaks down the four percent sales tax collected for the month of September 2020 and year to date collections through the third quarter of 2019. Overall, September sales tax increased 8.2% with retail increasing 27.3%, lodging increased 1.5%, food and beverage decreased (4.9)%, and utilities/other decreased by (9.4)%. Excluding the out of town category; sales tax for the month of increased 8.7%. Year to date sales tax through the third quarter of 2020 decreased (18.3)% with retail decreasing (7.9)%, lodging decreased (24.1)%, food and beverage decreased (26.6)%, and utilities/other decreased by (7.8)%. Excluding the out of town category; sales tax year to date is down (21.4)%. Town of Vail sales tax forms, the Vail Business Review and sales tax worksheets are available on the internet at www.vailgov.com. You can subscribe to have the Vail Business Review and the sales tax worksheet e-mailed to you automatically from www.vailgov.com. Please remember when reading the Vail Business Review that it is produced from sales tax collections, as opposed to actual gross sales. If you have any questions or comments, please feel free to call me at (970) 479-2125 or Carlie Smith at (970) 479-2119. Sincerely, Alex Jakubiec Town of Vail Revenue Manager 6 December 1, 2020 - Page 146 of 159 Town of Vail Business Review September Tax Collections by Year September 2020 Sales Tax Sales Tax Collections by Business Type September 2019September 2020 Retail $741,872 Lodging $447,070 Food & Beverage $442,937 Utilities & Other $109,779 $0 $100,000 $200,000 $300,000 $400,000 $500,000 $600,000 $700,000 $800,000 27.3% (4.9)% (9.4)% Retail $582,747 Lodging $440,566 Food & Beverage $465,728 Utilities & Other $121,203 $0 $100,000 $200,000 $300,000 $400,000 $500,000 $600,000 $700,000 $800,000 $1,741,658 $1,600,100 $1,540,490 $1,385,462 $1,349,929 $0 $500,000 $1,000,000 $1,500,000 $2,000,000 2020 2019 2018 2017 2016 1.5% • This report represents collections of Town of Vail 4% sales tax, as opposed to actual gross sales • Overall, September 2020 sales tax collections were up 8.2% from prior year. • COVID-19 impacts to sales tax collections for Summer 2020 were significantly lower than anticipated. The sales tax budget for 2020 totals $16.8M, compared to $29.3M actual collections in 2019. • September retail sales increased 27.3%, lodging increased 1.5%, food and beverage decreased (4.9)% and utilities and other decreased 9.4%. Retail sales increased significantly across all geographic areas and retailer types. 7 December 1, 2020 - Page 147 of 159 Town of Vail Business Review September 2020 Sales Tax September 2019 September 2020 Geographic Area Trends by Year September Sales Tax Sales Tax by Location Other Areas 18% Lionshead 16% Out of Town 18% Vail Village 48% Other Areas 18% Lionshead 17% Out of Town 19% Vail Village 46% • Vail Village sales tax increased 15.0%, Lionshead decreased (3.4)%, Other Areas increased 4.7%, and Out of Town increased 5.7%. Excluding Out of Town collections, all areas were up 8.7%. $180,126 $202,794 $296,825 $309,118 $219,101 $252,226 $252,251 $280,388 $270,980 $278,080 $299,899 $316,983 $664,471 $707,990 $716,336 $734,658 $844,577 $0 $100,000 $200,000 $300,000 $400,000 $500,000 $600,000 $700,000 $800,000 $900,000 2016 2017 2018 2019 2020 Other Areas Lionshead Out of Town Vail Village • This chart shows September sales tax collections, by geographic area over time. 8 December 1, 2020 - Page 148 of 159 Retail Business Sales Tax Detail - September 2020 Sales Tax Town of Vail Business Review September 2020 Sales Tax September Sales Tax Accommodation Services Sales Tax by Year Apparel $141,312 Grocery $151,019 Gallery $9,876 Gifts $4,542Jewelry $26,672 Retail Liquor $47,608 Retail Other $247,016 Sporting Goods $113,734 Retail Home Occupation $92... • Overall, September accommodations services were up 1.5%, short-term rentals were up 26.3% and hotels and lodges were down (3.5)%. • The Town of Vail adopted marketplace facilitator tax rules on October 1st, 2020. This change in remittance requirements is anticipated to have a positive impact on short-term rental sales tax collections going forward. $338,183 $61,890 $366,984 $73,582 $354,173 $92,897 $0 $50,000 $100,000 $150,000 $200,000 $250,000 $300,000 $350,000 $400,000 Hotels/Lodges Short-Term Rentals 2020 2019 2018 9 December 1, 2020 - Page 149 of 159 Retail 170,482.27 125,767.38 35.55% Lodging 86,726.13 84,357.98 2.81% F & B 45,863.78 74,236.96 ‐38.22% Other 6,045.93 10,937.93 ‐44.73% Total 309,118.11 295,300.25 4.68% Retail 53,778.82 47,565.94 13.06% Lodging 150,907.72 156,819.04 ‐3.77% F & B 66,288.91 75,544.03 ‐12.25% Other 4.65 458.62 ‐98.99% Total 270,980.10 280,387.63 ‐3.36% Retail 215,313.42 198,933.34 8.23% Lodging 3,574.57 2,358.72 51.55% F & B 787.02 1,095.78 ‐28.18% Other 97,308.33 97,511.49 ‐0.21% Total 316,983.35 299,899.33 5.70% Retail 302,297.52 210,480.61 43.62% Lodging 205,861.36 197,030.26 4.48% F & B 329,997.47 314,851.63 4.81% Other 6,420.36 12,295.41 ‐47.78% Total 844,576.71 734,657.91 14.96% Retail 741,872.04 582,747.27 27.31% Lodging 447,069.78 440,566.01 1.48% F & B 442,937.18 465,728.40 ‐4.89% Other 109,779.27 121,203.45 ‐9.43% Total 1,741,658.27 1,610,245.12 8.16% Retail Apparel 141,312.49 105,490.81 33.96% Retail Food 151,018.63 109,654.45 37.72% Retail Gallery 9,876.45 6,004.40 64.49% Retail Gift 4,541.97 3,400.56 33.57% Retail Home Occupation 92.15 76.45 20.54% Retail Jewelry 26,672.32 24,630.09 8.29% Retail Liquor 47,607.72 34,051.94 39.81% Retail Other 247,016.11 224,368.15 10.09% Retail Sport 113,734.21 75,070.44 51.50% Total 741,872.04 582,747.27 27.31% Total ‐ All Areas Lionshead Out of Town Vail Village Retail Summary Cascade Village / East Vail / Sandstone / West Vail Town of Vail Business Review September 2020 Sales Tax September 2020 Collections September 2019 Collections September % Change 10 December 1, 2020 - Page 150 of 159 Town of Vail Business Review September YTD Tax Collections by Year September YTD 2020 Sales Tax Sales Tax Collections by Business Type September YTD 2019September YTD 2020 Retail $6,887,570 Lodging $6,154,249 Food & Beverage $4,070,188 Utilities & Other $1,368,065 $0 $1,000,000 $2,000,000 $3,000,000 $4,000,000 $5,000,000 $6,000,000 $7,000,000 $8,000,000 $9,000,000 (7.9)% (26.6)% (7.8)% Retail $7,481,146 Lodging $8,113,666 Food & Beverage $5,541,351 Utilities & Other $1,482,921 $0 $1,000,000 $2,000,000 $3,000,000 $4,000,000 $5,000,000 $6,000,000 $7,000,000 $8,000,000 $9,000,000 $18,480,073 $22,619,084 $21,454,560 $19,972,747 $20,032,057 $0 $5,000,000 $10,000,000 $15,000,000 $20,000,000 $25,000,000 2020 2019 2018 2017 2016 (24.1)% • This report represents collections of Town of Vail 4% sales tax, as opposed to actual gross sales • Overall, YTD 2020 through September 30th sales tax collections were down (18.3)% from prior year. • YTD September 2020 retail sales decreased (7.9)%, lodging decreased (24.1)%, food and beverage decreased (26.6)% and utilities and other decreased (7.8)%. 11 December 1, 2020 - Page 151 of 159 Town of Vail Business Review September YTD 2020 Sales Tax September YTD 2019 September YTD 2020 Geographic Area Trends by Year September YTD Sales Tax Sales Tax by Location Other Areas 17% Lionshead 19% Out of Town 16% Vail Village 47% Other Areas 17% Lionshead 22% Out of Town 13% Vail Village 49% • Vail Village sales tax decreased (20.4)%, Lionshead decreased (27.2)%, Other Areas decreased (16.6)%, and Out of Town increased 2.1%. Excluding Out of Town collections, all areas were down (21.4)%. $3,062,287 $2,503,224 $3,360,265 $3,750,953 $3,126,809 $4,389,264 $4,527,267 $4,527,186 $4,903,966 $3,570,934 $2,582,100 $2,405,249 $2,841,746 $2,970,403 $3,033,790 $9,998,406 $10,537,007 $10,725,363 $10,993,762 $8,748,539 $0 $1,000,000 $2,000,000 $3,000,000 $4,000,000 $5,000,000 $6,000,000 $7,000,000 $8,000,000 $9,000,000 $10,000,000 $11,000,000 $12,000,000 2016 2017 2018 2019 2020 Other Areas Lionshead Out of Town Vail Village • This chart shows September YTD sales tax collections, by geographic area over time. 12 December 1, 2020 - Page 152 of 159 Retail Business Sales Tax Detail - YTD September 30th 2020 Town of Vail Business Review September YTD 2020 Sales Tax September YTD Sales Tax Accommodation Services Sales Tax by Year Apparel $1,116,071 Grocery $1,309,341 Gallery $207,948 Gifts $30,520 Jewelry $193,146 Retail Liquor $429,194 Retail Other $1,973,280 Sporting Goods $1,627,041 Retail Home Occupation $1,029... • Overall, YTD September accommodations services were down (24.1)%, short-term rentals were down (9.7)% and hotels and lodges were down (27.4)%. • The Town of Vail adopted marketplace facilitator tax rules on October 1st, 2020. This change in remittance requirements is anticipated to have a positive impact on short-term rental sales tax collections going forward. $6,234,253 $1,275,394 $6,610,046 $1,503,620 $4,797,080 $1,357,169 $0 $1,000,000 $2,000,000 $3,000,000 $4,000,000 $5,000,000 $6,000,000 $7,000,000 Hotels/Lodges Short-Term Rentals 2020 2019 2018 13 December 1, 2020 - Page 153 of 159 Retail 1,579,855.24 1,497,907.72 5.47% Lodging 1,075,646.68 1,478,297.79 -27.24% F & B 425,310.42 691,462.75 -38.49% Other 45,996.95 83,284.54 -44.77% Total 3,126,809.29 3,750,952.80 -16.64% Retail 841,811.85 1,137,367.25 -25.99% Lodging 2,051,882.02 2,776,201.36 -26.09% F & B 664,670.40 972,259.80 -31.64% Other 12,569.95 18,137.80 -30.70% Total 3,570,934.22 4,903,966.21 -27.18% Retail 1,810,834.29 1,660,969.51 9.02% Lodging 37,031.24 55,583.26 -33.38% F & B 9,056.48 12,255.07 -26.10% Other 1,176,868.18 1,241,595.41 -5.21% Total 3,033,790.19 2,970,403.24 2.13% Retail 2,655,069.08 3,184,901.61 -16.64% Lodging 2,989,689.00 3,803,583.12 -21.40% F & B 2,971,150.59 3,865,373.44 -23.13% Other 132,630.14 139,903.51 -5.20% Total 8,748,538.81 10,993,761.68 -20.42% Retail 6,887,570.46 7,481,146.09 -7.93% Lodging 6,154,248.94 8,113,665.53 -24.15% F & B 4,070,187.89 5,541,351.06 -26.55% Other 1,368,065.22 1,482,921.26 -7.75% Total 18,480,072.51 22,619,083.93 -18.30% Retail Apparel 1,116,070.90 1,302,729.75 -14.33% Retail Food 1,309,341.11 1,287,106.41 1.73% Retail Gallery 207,948.31 44,698.37 365.23% Retail Gift 30,520.35 45,760.86 -33.30% Retail Home Occupation 1,028.60 1,099.89 -6.48% Retail Jewelry 193,145.99 203,267.89 -4.98% Retail Liquor 429,194.45 421,829.58 1.75% Retail Other 1,973,279.93 2,080,407.36 -5.15% Retail Sport 1,627,040.82 2,094,245.97 -22.31% Total 6,887,570.46 7,481,146.09 -7.93% Total - All Areas Lionshead Out of Town Vail Village Retail Summary Cascade Village / East Vail / Sandstone / West Vail Town of Vail Business Review September YTD 2020 Sales Tax September YTD 2020 Collections September YTD 2019 Collections September YTD % Change 14 December 1, 2020 - Page 154 of 159 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C: C S E meeting minutes from November 4, 2020. AT TAC H ME N TS: Description C S E Meeting minutes from 11/4/2020 December 1, 2020 - Page 155 of 159 COMMISSION ON SPECIAL EVENTS MEETING Virtual Meeting (Info at the bottom of the page) Wednesday, November 4, 2020 @ 8:30a.m.-10:45a.m. AGENDA: Meeting materials can be accessed at the following link https://vailgovrecords.com/WebLink/Browse.aspx?id=659222&dbid=0&repo=TownofVail Laserfiche Roll Call: All CSE Present 1. 8:30a.m.: Administrative Items (15 minutes) a. Approval of the Minutes from the October CSE Meeting – • Motion to Approve the Minutes from 10/7 and 10/21 • Rediker/Valenti/Unanimous b. Council Update • Ambient music proposal has a few changes before going out. 2nd reading on 17th will determine which bid is selected • Praise given for efforts from this board after recap given at council • Mask Mandate in effect in the village cores, starting immediately • Huge thanks and Kudos to CSE for their work in reviewing event proposals. c. VEAC Update • Tenting of restaurants have been ordered for participating restaurants • Igloos I-bridge in VV and French Deli strip and courtyard area are first focus d. VLMDAC Update • VLMDAC meetings moved to 3rd Wednesdays (previously 3rd Thursday) e. Winter kick-off meetings: • Merchant Pass info meeting 11/5 • VR Leadership Launch 11/11 • VCBA Winter launch 11/12 • Lodging Winter Webinar on 11/18 • PR Winter meeting 12/2 2. 8:45 a.m.: Event Update (10 Minutes) a. Vail Skating Festival • 2021 funding request was submitted incorrectly, and no money was allocated for the event. Funding may become available at a later date due to event changes. We will reevaluate. December 1, 2020 - Page 156 of 159 • For 2020 the indoor show at Dobson likely isn’t viable. Staff has asked Eddie to propose outdoor shows to replace the indoor show with outdoor free performances for revely and holidays period. • Option 3 requires skaters to drive up and back each night. • Approximately $33,000 remains in the CSE budget for 2020. • : Gordon: Move to fund option 1 with an additional funding of $20K for a total of $40,000.  Gordon/Rediker/Unanimous 3. 8:55 a.m.: Event Recap (90 minutes) a. Betty Ford Alpine Gardens (15 minutes) • Great socially distanced activity. Saw record crowds. Creating self- guided tour brochures in English and Spanish for 2021. • Rediker – Data collection and visitor information has improved immensely over the years. Kudos. • Motion to approve final funding. • Rediker/valenti/unanimous b. Wine Classic at Vail (15 Minutes) • Highest revenue generation for the town of vail events produced by Team Player Productions. • Great learnings from beer event. Added more VIP style seating. Will enhance food offering in the future. • Will look to expand to a full calendar similar to what we do in park city. • Move to release final funding. • Rediker/Lau/unanimous c. Vail Automotive Classic (15 Minutes) • New location for 2020 based on the loss of space in Vail Village because of restaurant expansions. • Venue worked very well and the feedback from businesses was very positive. • Will look to use Lionshead in 2021. • Motion to approve final funding • Gordon/Rediker/unanimous d. Bravo! Vail (15 Minutes) • Expense management 1. Eliminated all non-essential expenses 2. Voluntary salary reductions 3. PPP Loan • Planning for full return to the stage in 2021 • Move to release final amended funding. • Gordon/Valenti/unanimous e. Vail Dance Festival (15 Minutes) December 1, 2020 - Page 157 of 159 • 105,000 online views for the online program • 1.1 billion PR reach. One of the very few events in the dance world that occurred. • Drove additional fundraising for the production team that was impacted by not being here to work. Raised over $190,000 for that team. • Move to release final amended funding • Rediker/Valenti/Unanimous f. GoPro Mountain Games (15 Minutes) • Kept the spirit of the games alive with the smaller competitions and events throughout the summer. Hosted yoga, running race, mountain bike race and virtual music component. • Planning to go back to traditional event in 2021. • Move to release final amended funding • Valenti/Lau/Unanimous g. AMP Summer Programming (15 Minutes) • Started with the plan of hosting multiple groups in the venue. That shifted prior to the first show. Moved to double features to allow more guests. Safety of staff and guests and connection to music were the focus. Wanted to support industry as one of the few operating venues in the country. • Move to release final amended funding • Rediker/Biszantz/unanimous 4. 10:35 a.m.: New Business (10 minutes) a. None Adjournment @ 9:56 a.m. December 1, 2020 - Page 158 of 159 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C: Recess at 4:30 pm (estimate) December 1, 2020 - Page 159 of 159