HomeMy WebLinkAbout2020-12-01 Agenda and Supporting Documentation Town Council Evening Meeting Agenda
VAIL TO W N C O U N C IL R E G U L AR ME E T IN G
E vening Agenda
Virtual
6:00 P M, D ecember 1, 2020
Meeting to be held Virtually (access H igh Five Access Media
livestr eam https://www.highfivemedia.org/live-five the day of
the meeting and visit https://www.vailgov.com/town-council to
participate in public comment)
Notes:
Times of items are approximate, subject to change, and cannot be relied upon to determine what time Counc il will
consider an item.
Public c omment will be taken on eac h agenda item.
Citizen participation offers an opportunity for c itizens to express opinions or ask questions regarding town
services, polic ies or other matters of community concern, and any items that are not on the agenda. Please
attempt to keep c omments to three minutes; time limits established are to provide effic iency in the conduct of the
meeting and to allow equal opportunity for everyone wishing to speak.
1.Citiz en Participation (10 min.)
2.Any action as a result of executive session
3.P roclamations
3.1.Proc lamation No. 9, Series of 2020, Rec ognizing Vail I nterfaith Chapel as
a Historic and Cultural C enter in the Town of Vail
10 min.
Presenter(s): Katie Campbell, Vail Religious Foundation
3.2.Proc lamation No. 10, Series of 2019, A Proc lamation Declaring December
1, 2020 as "W hoVail Day"
10 min.
Presenter(s): Meredith Mac farlane, General Manager Four S easons
Resort and Residences Vail; J onathan Reap, Director of P ublic Relations
and Communications Four S easons Resort and Residenc es Vail; and the
Grinch
4.Appointments for Boards and Commissions
4.1.Appoint four members to Commission on Special Events 5 min.
Presenter(s): Dave Chapin, Mayor
5.Consent Agenda (5 min.)
5.1.Resolution No. 49, Series of 2020, 2021 I ntergovernmental Agreement for
Housing Related Service with E agle C ounty
Action Requested of Counc il: A pprove, approve with amendments or deny
December 1, 2020 - Page 1 of 338
Resolution No. 49, Series of 2020
Bac kground: the Eagle County Housing and Development A uthority (the
"EC HD A' ') and the Town entered into an agreement dated the 31st day of
May, 2016, for certain S ervices. The Original Agreement contemplated that
the E C HD A would perform certain Servic es for the Town with
compensation in an amount equal to $11,700 plus 2% of the deed restric ted
sales that the E C HD A c ompletes. EC HD A and Town desire to modify the
scope of Services and compensation for 2021
5.2.Resolution No. 50, Series of 2020, A Resolution Approving an Operating
Plan and Budget of the Vail Local Marketing District for its Fiscal Year
J anuary 1, 2021 Through D ec ember 31, 2021.
Action Requested of Counc il: A pprove, approve with amendments or
deny Resolution No. 50, S eries of 2020.
Bac kground: See attached memo.
Staff Rec ommendation: Approve, approve with amendments or
deny Resolution No. 50, S eries of 2020.
5.3.Funding C ontrac t with Mountain C ommercial Advisors (Management
Company for Concert Hall P laza) for Tenting Program
Bac kground: Approval of a funding agreement in the amount of $75,000 to
support the construction of winter enclosures on the 4 restaurants of
Conc ert Hall Plaza to provide additional c apac ity due to C OV I D -19
restric tions. The four restaurants loc ated in Concert Hall Plaza are Moe's
Original B B Q, Steak Shan GO, The Little Diner and Alpen Dogs.
Staff Rec ommendation: Authorize the Town Manager to enter into an
agreement on a form approved by the Town Attorney with Hughes Land
Holding Trust in the amount of $75,000.
6.Town Manager Report
7.Action Items
7.1.Ordinanc e No. 21, Series of 2020 Budget Supplemental No. 5, an
ordinanc e making budget adjustments to the Town of Vail General Fund,
Capital Projec ts Fund, Real E state Transfer Tax Fund, Housing Fund, and
Dispatc h Services Fund of the 2020 Budget for the Town of Vail.
20 min.
Presenter(s): Carlie Smith, Financial Services Manager
Action Requested of Counc il: A pprove, or approve with amendments
Ordinanc e No. 21, Series 2020.
Bac kground: Please see attached memorandum.
Staff Rec ommendation: Approve or approve with amendments Ordinance
No. 21, Series 2020.
7.2.Ordinanc e No. 22, Series of 2020, First Reading, An Ordinance Repealing
and Reenacting Chapter 2 of Title 6 of the Vail Town Code Regarding
Proc edures for Disposing on Unc laimed Property in the Town
10 min.
Presenter(s): Craig Bettis, Vail Polic e Commander
Action Requested of Counc il: A pprove, approve with amendments or deny
Ordinanc e No. 22, Series of 2020 upon first reading
Bac kground: Ordinance No. 22, Series of 2020 would update the Vail Town
Code to reflec t the recent updates to Unclaimed Property A ct, C .R.S. §§
38-13-101, et seq. (the "Ac t").
Staff Rec ommendation: Approve, approve with amendments or deny
Ordinanc e No. 22, Series of 2020 upon first reading
December 1, 2020 - Page 2 of 338
7.3.Ordinanc e 23, Series of 2020, An Emergenc y Ordinance Regarding
Private Gatherings and I ndoor D ining at Restaurants and Bars in the Town
of Vail
10 min.
Presenter(s): Scott Robson, Town Manager
Action Requested of Counc il: A pprove, approve with amendments or deny
Ordinanc e No. 23, Series of 2020
Bac kground: On March 10, 2020, the Governor of the S tate of Colorado
rec ognized the C OV I D-19 pandemic and declared a state of emergenc y.
On March 13, 2020, the Town Manager dec lared a disaster emergency in
and for the Town of Vail, Colorado, pursuant to the Colorado D isaster
Emergenc y Ac t, C.R.S . § 24-33.5-701, et seq. (the "Ac t"), and Sec tion
13.5 of the Town's Home Rule C harter, which declaration was thereafter
continued by the Town C ounc il. on November 17, 2020, the C olorado
Department of Public Health and Environment ("C D P HE") mandated that all
counties in Colorado follow the restrictions outlined in First Amended Public
Health Order 20-36, which includes the applic ation of the C OV I D -19 D ial.
Eagle C ounty is currently at Level Orange on the C OV I D-19 Dial, but
without additional action, could move to Level Red. On November 24, 2020,
the Town Manager enac ted an emergency order regarding private
gatherings and indoor dining at restaurants and bars in the town.
Staff Rec ommendation: Approve, approve with amendments or deny
Ordinanc e No. 23, Series of 2020
8.P ublic Hearings
8.1.Sec ond Reading of Ordinanc e No. 17, Series 2020, an ordinanc e adopting
a budget and financial plan and making appropriations to pay the costs,
expenses and liabilities of the Town of Vail, Colorado for its fisc al y ear
J anuary 1, 2021 through D ec ember 31, 2021.
20 min.
Presenter(s): Kathleen Halloran, Finance Direc tor and C arlie Smith,
Financial Services Manager
Action Requested of Counc il: A pprove or approve with amendments
Ordinanc e No. 17, Series 2020.
Bac kground: Please see attached memo.
Staff Rec ommendation: Approve or approve with amendments Ordinance
No. 17, Series 2020.
8.2.Sec ond reading of Ordinanc e No. 18 Series of 2020, an ordinanc e
providing for the levy assessment and collec tion of town ad valorem
property taxes due for the 2020 tax y ear and pay able in the 2021 fisc al
year.
5 min.
Presenter(s): Carlie Smith, Financial Services Manager
Action Requested of Counc il: A pprove or approve with amendments
Ordinanc e No. 18, Series 2020.
Bac kground: The town is required by C olorado state law to c ertify the mill
levy by December 15th of each y ear.
Staff Rec ommendation: Approve or approve with amendments Ordinance
No. 18, Series 2020.
8.3.Ordinanc e No. 20, Series of 2020, Second Reading, A n Ordinanc e
Amending Chapter 4 of Title 5 of the Vail Town Code to I nc rease the Age to
Purc hase, Possess, C onsume or Use a Tobac co or Nicotine Product
5 min.
Presenter(s): Matt Mire, Town Attorney
Action Requested of Counc il: A pprove, approve with amendments or deny
December 1, 2020 - Page 3 of 338
Ordinanc e No. 20, Series of 2020 upon sec ond reading.
Bac kground: I n 2020, the C olorado General Assembly enac ted House Bill
20-1001, which increases the age to purc hase, possess, c onsume, or use
tobac co or nicotine products from 18 y ears to 21 years. The Town is
required to similarly increase the age to purchase, possess, consume, or
use tobacc o or nicotine produc ts in Town.
Staff Rec ommendation: Approve Ordinance No. 20, Series of 2020 upon
sec ond reading.
9.Adjournment
9.1.Adjournment at 7:40 pm (estimate)
Meeting agend as and materials c an b e ac cess ed prior to meeting d ay o n the Town o f Vail website
www.vailgov.c o m. All town counc il meetings will b e s treamed live by High F ive Acc es s Med ia and available
fo r pub lic viewing as the meeting is hap p ening. T he meeting vid eo s are als o p o s ted to High F ive Acc es s Media
website the week fo llo wing meeting d ay, www.highfivemed ia.org.
P leas e c all 970-479-2136 for ad d itional informatio n. S ign language interpretatio n is availab le up o n req uest with
48 ho ur notific ation dial 711.
December 1, 2020 - Page 4 of 338
VA I L TO W N C O UNC I L A G E ND A ME MO
I T E M /T O P I C : P roclamation No. 9, S eries of 2020, Recognizing Vail I nterf aith Chapel as a
Historic and Cultural C enter in the Town of Vail
P RE S E NT E R(S ): Katie Campbell, Vail Religious F oundation
AT TAC H ME N TS :
Description
Proclamation N o. 9 Recogniz ing Vail Inter faith C hapel 120120
December 1, 2020 - Page 5 of 338
PROCLAMATION NO. 9, SERIES OF 2020
Recognizing Vail Interfaith Chapel
as a Historic and Cultural Center in the Town of Vail
WHEREAS, the Vail Religious Foundation was organized as a nonprofit entity in the
State of Colorado by Richard M. Dobson, John V. Amato and Mrs. Keith L. Brown on November
12, 1965 for the purpose of building and maintaining an interfaith chapel to be used by several
faiths as a house of worship; and
WHEREAS, the Vail Interfaith Chapel was built and dedicated in November, 1969 by the
Reverend Don Simonton and the land on which the Vail Interfaith Chapel was built was
generously gifted to the Vail Religious Foundation by Vail Associates on August 24, 1973; and
WHEREAS, in its first 30 years, the Vail Interfaith Chapel was the center of town
situated in between Vail Village and Lionshead, allowing people of all faiths to worship, hold
weddings, funerals, baptisms and memorials, and enter its doors for private prayer and solace,
city and county meetings, Sunday school, and social gatherings; and
WHEREAS, as the community expanded between 1969 and 1999, so did use of the Vail
Interfaith Chapel, which needed and received renovations in 2000, when the site was expanded
to include a caretaker’s unit and the Ministry Building; and
WHEREAS, the use of these buildings again grew over the next 20 years and is currently
shared by six congregations that uniquely includes both Christian and Jewish faiths, is used as
the Town of the Vail’s community center serving those in need of counseling, addiction support,
and emergency shelter, and allows the public to enjoy arts and education events, social
movement gatherings and more; and
WHEREAS, the citizens of the Town of Vail and the Vail Valley community, including
the Town of Vail, local organizations and outside entities, are endeavoring to preserve and
protect buildings and sites in Vail, Colorado which are deemed to have historical and cultural
significance; and
WHEREAS, we appreciate and commend those citizens of Vail who began and continue
this work, have been deeply committed to the Vail Interfaith Chapel, and who have given so
unselfishly during these last 51 years to help it grow and thrive and provide valuable human
and cultural services; and
WHEREAS, we recognize that the entire community of Vail has benefitted from the
spiritual, humanitarian, artistic and charitable work that the Vail Interfaith Chapel and Ministry
Building have been home to through the years, and the many facets of its outreach and spiritual
and emotional assistance to our residents and guests; and
December 1, 2020 - Page 6 of 338
WHEREAS, the Vail Interfaith Chapel and Ministry Building serve the whole community to
help make Vail a better place to live and grow with your friends and families.
NOW, THEREFORE, we, the Vail Town Council, do hereby promote and proclaim the
month of December as VRF Community Service Month, thus embedding the importance of the
Vail Religious Foundation and the Vail Interfaith Chapel and Ministry Buildings in Vail’s history
and its continuing importance in spiritual health and community service here.
Dated this 1st day of December 1, 2020
Vail Town Council Attest:
Dave Chapin, Mayor Tammy Nagel, Town Clerk
December 1, 2020 - Page 7 of 338
VA I L TO W N C O UNC I L A G E ND A ME MO
I T E M /T O P I C : P roclamation No. 10, S eries of 2019, A P roclamation D eclaring D ecember 1,
2020 as "W hoVail Day"
P RE S E NT E R(S ): Meredith Macfarlane, G eneral Manager Four S easons R esort and
Residences Vail; J onathan R eap, Director of P ublic Relations and Communications F our
S easons Resort and R esidences Vail; and the Grinch
AT TAC H ME N TS :
Description
Proclamation N o. 10, Series of 2020
December 1, 2020 - Page 8 of 338
Proclamation No. 10, Series of 2020
A Proclamation Declaring December 1, 2020, as “WhoVail Day”!
WHEREAS, this holiday season, we will celebrate the 6th anniversary of our tradition to
the twist of the story, “How the Grinch Stole Christmas,” in that this season is not
Whoville, it’s WhoVail!
WHEREAS, Four Seasons Resort and Residences Vail will unveil a Dr. Seuss’
Whoville-inspired gingerbread house façade, as part of its holiday offerings for children
and their families. The giant gingerbread house façade combined efforts from their staff
and children from the community;
WHEREAS, the gingerbread house façade was created and built by master carpenter
Frank Bontempo and the Engineering team of Four Seasons Vail;
WHEREAS, the gingerbread house façade will be made by the Resort’s Pastry chef,
Christine Clancy, and decorated by the pastry team of Four Seasons Resort and
Residences Vail with a guest appearance from The Grinch and Fizzy Bruno starring as
the Grinch’s dog Max;
WHEREAS, the local Vail Mountain School presents its student choir who will perform
holiday carols for all to enjoy as part of the celebration;
WHEREAS, the giant gingerbread house will be unveiled on Friday, December 11th,
2020 at 4pm, at the Four Seasons Resort and Residences Vail located at One Vail
Road, symbolizing the beginning of the holiday season and providing an opportunity for
all the community to come and enjoy;
NOW, THEREFORE, BE IT PROCLAIMED by Mayor Dave Chapin and the Town
Council of the Town of Vail, Colorado, that Friday, December 11, will be recognized as
“WHOVAIL Day” to be celebrated by all who in live and visit our community, Vail,
Colorado.
Dated this 1st day of December 2020.
Vail Town Council Attest:
__________________________
Dave Chapin, Mayor Tammy Nagel, Town Clerk
December 1, 2020 - Page 9 of 338
VA I L TO W N C O UNC I L A G E ND A ME MO
I T E M /T O P I C : Appoint f our members to Commission on S pecial E vents
P RE S E NT E R(S ): D ave C hapin, Mayor
December 1, 2020 - Page 10 of 338
VA I L TO W N C O UNC I L A G E ND A ME MO
I T E M /T O P I C : Resolution No. 49, Series of 2020, 2021 I ntergovernmental A greement for
Housing Related S ervice with Eagle County
AC T IO N RE Q UE S T E D O F C O UNC IL : A pprove, approve with amendments or deny
Resolution No. 49, S eries of 2020
B AC K G RO UND: the E agle C ounty Housing and Development A uthority (the "E C HD A ' ') and
the Town entered into an agreement dated the 31st day of May, 2016, for certain S ervices. T he
Original Agreement contemplated that the E C HD A would perform certain Services for the Town
with compensation in an amount equal to $11,700 plus 2% of the deed restricted sales that the
E C HD A completes. E C HD A and Town desire to modif y the scope of S ervices and
compensation for 2021
AT TAC H ME N TS :
Description
Resolution No. 49 S eries of 2020 Town of Vail Eagle County Housing and D evelopment Authority IG A
1201202020
Attachment A: IG A with Town of Vail and E C H D A Fifth Amendment 12012020
December 1, 2020 - Page 11 of 338
RESOLUTION NO. 49
SERIES OF 2020
A RESOLUTION APPROVING A FIFTH AMENDMENT TO AGREEMENT BETWEEN THE EAGLE
COUNTY HOUSING AND DEVELOPMENT AUTHORITY AND THE TOWN OF VAIL
WHEREAS, the Eagle County Housing and Development Authority (the "ECHDA' ') and the
Town entered into an agreement dated the 31st day of May, 2016, for certain Services (the "Original
Agreement");
WHEREAS, the Original Agreement contemplated that the ECHDA would perform certain
Services for the Town with compensation in an amount equal to $11,700 plus 2% of the deed restricted
sales that the ECHDA completes;
WHEREAS, the ECHDA and the Town entered into a First Amendment dated the 18th day of
January, 2017 and effective as of the 31st day of December, 2016 to extend the term of the Original
Agreement and have ECHDA perform certain Services for additional compensation;
WHEREAS, the ECHDA and the Town entered into a Second Amendment dated the 27th day
of February, 2018 and effective as of the 31st day of December, 2017, to extend the term of the
Original Agreement and to have the ECHDA perform certain services for additional compensation;
WHEREAS, the ECHDA and the Town entered into a Third Amendment dated the 31st day of
December, 2018 and effective as of the 31st day of December, 2018, to extend the term of the Original
Agreement and to have the ECHDA perform certain services for additional compensation;
WHEREAS, the ECHDA and the Town entered into a Fourth Amendment dated the 31st day
of December, 2019 and effective as of the 31st day of December, 2019, to extend the term of the
Original Agreement and to have the ECHDA perform certain services for additional compensation;
WHEREAS, ECHDA and Town desire to modify the scope of Services and compensation for
2021 as set forth in the Agreement attached as Exhibit A and made a part hereof by this reference
(the "Fifth Amendment "); and
WHEREAS, the term of the Original Agreement expires on the 31st day of December, 2020, and the
parties also desire to extend the term for an additional year.
NOW, THEREFORE, BE IT RESOLVED BY TOWN COUNCIL FOR THE TOWN OF VAIL,
STATE OF COLORADO:
Section 1. The Council hereby approves the Fifth Amendment and authorizes the Town
Manager to enter into the Fifth Amendment in substantially the same form as attached hereto as
Exhibit A and in a form approved by the Town Attorney.
Section 2. This Resolution shall take effect immediately upon its passage.
December 1, 2020 - Page 12 of 338
INTRODUCED, READ, APPROVED AND ADOPTED this 1st day of December, 2020.
Dave Chapin, Mayor
Town of Vail
Tammy Nagel
Town Clerk
December 1, 2020 - Page 13 of 338
FIFTH AMENDMENT TO AGREEMENT BETWEEN
EAGLE COUNTY HOUSING AND DEVELOPMENT AUTHORITY
AND
THE TOWN OF VAIL
THIS FIFTH AMENDMENT (“Fifth Amendment”) is effective as of the 31st day of
December, 2020, by and between the Town of Vail, a municipal corporation (hereinafter
“Town”) and Eagle County Housing and Development Authority, a body corporate and politic
(hereinafter “ECHDA”).
RECITALS
WHEREAS, ECHDA and Town entered into an agreement dated the 31st day of May,
2016, for certain Services (the “Original Agreement”); and
WHEREAS, the Original Agreement contemplated that ECHDA would perform certain
Services for Town with compensation in an amount equal to $11,700 plus 2% of the deed
restricted sales that ECHDA completes; and
WHEREAS, ECHDA and Town entered into a First Amendment effective as of the 31st
day of December, 2016, to extend the term of the Original Agreement and to have the ECHDA
perform certain Services for additional compensation; and
WHEREAS, the ECHDA and Town entered into a Second Amendment effective as of the
31st day of December, 2017, to extend the term of the Original Agreement and to have the
ECHDA perform certain Services for additional compensation; and
WHEREAS, the ECHDA and Town entered into a Third Amendment effective as of the
31st day of December, 2018, to extend the term of the Original Agreement and to have the
ECHDA perform certain Services for additional compensation; and
WHEREAS, the ECHDA and Town entered into a Fourth Amendment effective as of the
31st day of December, 2019, to extend the term of the Original Agreement and to have the
ECHDA perform certain Services for additional compensation; and
WHEREAS, ECHDA and Town desire to modify the scope of Services and
compensation for 2021 and to extend the term of the Original Agreement for an additional year,
as set forth below; and
December 1, 2020 - Page 14 of 338
FIFTH AMENDMENT
NOW THEREFORE, in consideration of the foregoing and the mutual rights and obligations as
set forth below, the parties agree as follows:
1. The Original Agreement shall be amended to include 2021 Services as described in
Exhibit 1, which is attached hereto and incorporated herein by reference.
2. The compensation for the 2021 Services set forth in Exhibit 1 shall not exceed $7,800
plus 2% of the deed restricted sales that ECHDA completes.
3. The term of the Original Agreement is hereby extended to the 31st day of December,
2021.
4. Capitalized terms in this Fifth Amendment will have the same meaning as in the
Original Agreement. To the extent that the terms and provisions of the Fifth
Amendment conflict with, modify or supplement portions of the Original and First,
Second, Third and Fourth Amendments, the terms and provisions contained in this
Fifth Amendment shall govern and control the rights and obligations of the parties.
5. Except as expressly altered, modified and changed in this Fifth Amendment, all terms
and provisions of the Original Agreement shall remain in full force and effect, and are
hereby ratified and confirmed in all respects as of the date hereof.
6. This Fifth Amendment shall be binding on the parties hereto, their heirs, executors,
successors, and assigns.
IN WITNESS WHEREOF, the parties hereto have executed this Fifth Amendment to the Original
Agreement the day and year first above written.
EAGLE COUNTY HOUSING AND
DEVELOPMENT AUTHORITY
By: _____________________________
Kathy Chandler-Henry, Chair
Attest:
By: ____________________________
Regina O’Brien, Clerk
TOWN OF VAIL
December 1, 2020 - Page 15 of 338
By:__________________________________
Dave Chapin, Mayor
Attest:
By: _____________________________
Tammy Nagel, Town Clerk
December 1, 2020 - Page 16 of 338
EXHIBIT 1
2021 SCOPE OF SERVICES AND FEES
The following services will be provided to the Town of Vail (Town) by ECHDA through The
Valley Home Store (hereinafter “TVHS”):
1. Resales of the Town’s deed restricted housing stock.
a. Includes all aspects of sales, from listing through closing of the unit ensuring
compliance with all aspects of the deed restrictions.
b. ECHDA/TVHS staff will hold 2 open houses for each listing and/or provide
individual unit showings as appropriate.
c. ECHDA/TVHS will cause units offered for sale to be advertised in accordance
with the Town’s adopted Employee Housing Guidelines.
d. ECHDA/TVHS will assist sellers, buyers, lenders, and appraisers through the real
estate process.
e. ECHDA/TVHS will comply with policies and procedures outlined in the
Guidelines, as may be updated from time to time, as applicable.
ECHDA/TVHS will receive sales fees of 2% of the deed restricted sales that it completes
as compensation for this service.
2. ECHDA/TVHS will serve as a resource to Town and consumers regarding the Town’s
housing programs and initiatives
a. Communicate Town’s housing program and initiatives information on TVHS
website, including deed restriction purchase program.
b. Provide three (3) in person first time homebuyer education course.
c. Provide individual credit counseling or budgeting sessions to buyers or owners of
Town units or down payment assistance programs.
d. Attend work sessions with Vail Local Housing Authority or Town Council as
requested and recommend best practices.
e. Provide best practices and recommendations for Housing Guidelines revision, if
needed.
f. Provide timely Comparative Market Analysis or equivalent Vail Board of
Realtors utilizing the Multiple List Service report in order to assist with the Vail
InDeed program.
Compensation for this service will be $7,800 and will be paid by the Town to ECHDA/TVHS,
upon receipt of an invoice from ECHDA, in December, 2021. This fee is based on 120 hours of
work at $65/hour.
December 1, 2020 - Page 17 of 338
VA I L TO W N C O UNC I L A G E ND A ME MO
I T E M /T O P I C : Resolution No. 50, Series of 2020, A Resolution A pproving an Operating P lan
and B udget of the Vail L ocal Marketing District f or its F iscal Year J anuary 1, 2021 T hrough
December 31, 2021.
AC T IO N RE Q UE S T E D O F C O UNC IL : A pprove, approve with amendments or
deny Resolution No. 50, S eries of 2020.
B AC K G RO UND: See attached memo.
S TAF F RE C O M M E ND AT I O N: Approve, approve with amendments or deny Resolution No. 50,
S eries of 2020.
AT TAC H ME N TS :
Description
2021 Vail Local Marketing D istrict Budget
December 1, 2020 - Page 18 of 338
To: Vail Town Council
From: Vail Local Marketing District
Date: December 1, 2020
Subject: Vail Local Marketing District 2021 Operating Plan and Budget
I. BACKGROUND
The Vail Local Marketing District approved the 2021 Operating Plan and Budget at the
September 15th, 2020 meeting. Since then staff has updated the 2021 “Crisis” revenue
projection based on updated 2020 lodging tax collections. 2021 lodging tax revenue is
revised to $2,500,000, an increase of $400,000 from what was originally proposed
($2,100,000) in the VLMD’s 2021 operating plan. The updated projection remains
conservative and assumes that winter collections (Jan- April) are down 40% from 2019
while the summer is flat with 2020. November and December 2021 are projected to be
down 20% from 2019. Budgeted revenue from lodging tax collections of $2,500,000 is a
7% decrease from the 2020 forecast and a 31% decrease from 2019 actual collections.
No changes have been made to the proposed expenditure budget of $2,044,024 based
on the operating plan presented September 15th. The Vail Local Marketing District
Advisory Council will reevaluate the need for additional marketing spend pending winter
lodging tax collections
The 2021 ending fund balance is projected to be $1,784,989, which is 50% of normal
annual revenues, and above Council’s directive of 25%.
Repeated from the Operating Plan Meeting on September 15th
The mission of the Vail Local Marketing District is to market and promote Vail to attract
overnight destination guests primarily during the non-ski season time frame, creating
economic vitality by increasing the visitor base, sales tax and lodging tax revenues. To
date, 2020 summer results show a mix in sales tax performance, with a decrease in
May and June and increase July as compared to the same time period in 2019.
The overarching goal of the VLMD is to strengthen Vail’s position as a year-round
destination that appeals to a broad audience by elevating the summer brand position.
December 1, 2020 - Page 19 of 338
Town of Vail Page 2
The marketing objectives outlined in the VLMD operating plan are:
Continue the momentum and build on the powerful leadership position of the year-round
Vail brand in order to:
• Increase non-ski season timeframe occupancy
• Increase sales tax revenue
• Increase lodging tax revenue
• Increase group occupancy
II. BUDGET DETAIL
Budgeted revenue from lodging tax collections is proposed at $2,500,00 for 2021. This
is a 7% decrease from the 2020 forecast and a 31% decrease from 2019 actual
collections. The assumptions for this projection are conservative and consistent with
the town’s current projected sales tax revenue from lodging for 2021.
Proposed budgeted expenditures are $2,044,024 for 2021 programs. This is a 22%
($579,976) decrease from the 2020 amended budget. The 2021 ending fund balance is
projected to be $1,784,989, which is 50% of annual revenues, and above Council’s
directive of 25% of annual revenues.
The VLMDAC is recommending a 2021 strategic plan and budget that continues the
approach established in 2020, in addition to helping us recover from the impacts of
COVID and setting us up for success in the years to come.
The 2021 Operating Plan and Budget aligns with these established strategies:
• Data-driven marketing – Continue to build out available data to drive
efficient and personalized content that leads to conversion
• Data Systems Enhancements - Continue to drive and amplify efforts to
get the right audience into our data systems so we have 1st party data
available for future use
• Content Refinement: Use data to identify and prioritize content needs
within our website and social channels
With a 45% budget reduction from 2020, the VLMDAC recommends the following shifts
to our 2021 budget:
Overall resources allocated to driving overnight visitation has been reduced from 72% to
63% as a result of reductions in the following areas:
• Paid Media efforts in Destination and Front Range markets have been decreased
overall by 48% with the removal of traditional media (TV/Print/Out of Home) with
the emphasis placed on digital media efforts. In addition, funds allocated to
overall digital efforts have been reduced by 10%. Digital media’s lower cost per
impression and tracking ability allows us to be the most efficient with our dollars.
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Town of Vail Page 3
Digital media efforts will focus slightly higher on the Front Range market, as this
is our largest opportunity given current market conditions. However, should the
situation with COVID improve, we can and will shift efforts to include additional
Destination media efforts.
• A strategic shift in Groups with a budget reduction of 50% by cutting direct sales,
travel/tradeshows, industry memberships, site tour/FAM tours and event
recruiting. Group sales efforts will focus on industry relationships, local lodging
community relationships, targeting meeting plans, promoting Vail through
Marketing services (CVENT) and positioning Vail for a quick recovery when
group and meeting business rebounds.
• Resources allocated to Mexico have been reduced by 95%, as the travel
restrictions from this market restrict non-essential and non-second homeowner
travel at this time. We will maintain basic exposure and awareness through
public relations efforts and will be ready to re-allocate dollars once the conditions
warrant.
In addition, budget reductions have been implemented in the following areas:
• Overall partner fees by 43% with reductions in scopes of services and some
movement of responsibilities to the Town of Vail.
• Public Relations efforts by 32% by reducing in market media travel, community
relations, media gifts, PR Newswire distribution and other expenses.
• Creative development, branding and production expenses by 63%, as the 2021
creative will be a refinement of existing creative rather than the development of
new assets.
• Asset acquisition of new photography and video footage by 66% with the removal
of a large scale “brand” shoot.
• Social video asset acquisition and production by 87% by using existing
assets/produced pieces in social marketing efforts.
• Removal of any contingency line item.
Budget levels will remain consistent from 2020 to 2021 in the following areas:
• Data systems/Warehousing annual software investments and partnerships with
Adara, SalesForce and Air DNA
• The social media influencer program returns to previous 2020 levels allowing for
additional influencer opportunities
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• Asset acquisition of tactical photography and video footage utilizing local partners
and talent.
Areas of budget increases will allow for new initiatives, as well as additional investment
in existing programs including:
• New investment in Data Systems Roadmap Development/Acceleration Initiative
• New investment in Lodging Task Force/Liaison Initiative
• Continued support and investment to optimize and enhance DiscoverVail.com
(47% increase)
III. ACTION REQUESTED OF VAIL LOCAL MARKETING DISTRICT
The Vail Local Marketing District recommends that the Vail Town Counil approve the
2021 Operating Plan and budget of $2,044,024.
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2020 Budget1st Supplemental2020 Amended Budget2nd Supplemental-Crisis2020 Amended Budget3rd Supplemental2020 Amended Budget2020 ForecastProposed 2021 BudgetIncomeLodging Tax 3,590,000 3,590,000 (1,724,160) 1,865,840 525,000 2,390,840 2,701,457 2,500,000 PY Lodging Tax - - - 208,765 208,765 208,765 - Interest Income 2,000 2,000 2,000 2,000 1,000 1,000 Total Income3,592,000 - 3,592,000 (1,724,160) 1,867,840 733,765 2,601,605 2,911,222 2,501,000 ExpenseDestination 1,014,512 (15,000) 999,512 (331,603) 667,909 (231,587) 436,322 436,322 636,164International 205,000 205,000 (189,332) 15,668 15,668 15,668 - Front Range 223,000 223,000 (21,500) 201,500 243,587 445,087 445,087 - Groups and Meetings 680,738 680,738 (156,148) 524,590 524,590 524,590 250,000Public Relations Expenses 92,500 92,500 (19,550) 72,950 72,950 72,950 50,000Content/Influencer Strategy 83,750 10,850 94,600 (50,350) 44,250 44,250 44,250 50,100Photography / Video 218,000 25,014 243,014 (14,705) 228,309 (191,309) 37,000 37,000 93,000Research 85,000 85,000 (10,000) 75,000 75,000 75,000 75,000Web Site 17,000 60,295 77,295 66,215 143,510 143,510 143,510 220,200Admin Miscellaneous 8,000 8,000 8,000 8,000 8,000 8,000Email Marketing - - - - - 360Branding 249,500 249,500 (128,500) 121,000 191,309 312,309 312,309 118,000Professional Fees0Database Warehousing and Research 112,500 72,000 184,500 (79,010) 105,490 40,000 145,490 145,490 118,700 Website Marketing - 10,000 10,000 (10,000) - - - - Vail App 10,000 10,000 (4,501) 5,499 5,499 5,499 - Legal and Accounting 25,000 25,000 25,000 25,000 25,000 25,000Contingency 50,000 20,000 70,000 (70,000) - - - - Advertising Agent Fees 148,000 148,000 (62,375) 85,625 85,625 85,625 150,000Marketing Coordination-TOV 95,000 95,000 (14,500) 80,500 80,500 80,500 95,000Marketing Coordination-VVP 40,000 40,000 40,000 40,000 40,000 37,500Professional Fees - MYPR 117,500 117,500 (15,300) 102,200 102,200 102,200 92,000Total Professional Fees 598,000 102,000 700,000 (255,686) 444,314 40,000 484,314 484,314 518,200Special Event FundingSpecial Event Funding- 3,841 3,841 (3,841) - - - - Event Liaison 25,000 25,000 25,000 25,000 25,000 25,000 Total Special Events 25,000 3,841 28,841 25,000 - 25,000 25,000 25,000Total Expense 3,500,000 187,000 3,687,000 (1,115,000) 2,572,000 52,000 2,624,000 2,624,000 2,044,024 Revenue over (Under) Expenditures 92,000 (187,000) (95,000) (704,160) 681,765 (22,395) 287,222 456,976 Beginning Fund Balance962,453 1,350,108 1,350,108 1,350,108 1,350,108 1,327,713 Ending Fund Balance1,054,453 1,255,108 645,948 1,327,713 1,637,330 1,784,689 Fund Balance (25% required) 29% 35% 17% 36% 46% 50%VAIL LOCAL MARKETING DISTRICT 2021 PROPOSED BUDGET SUMMARY OF REVENUE EXPENDITURES AND CHANGES IN FUND BALANCEDecember 1, 2020 - Page 23 of 338
Resolution No. 50, Series of 2020
RESOLUTION NO. 50
SERIES OF 2020
A RESOLUTION APPROVING THE OPERATING PLAN AND BUDGET OF
THE VAIL LOCAL MARKETING DISTRICT, FOR ITS FISCAL YEAR
JANUARY 1, 2021 THROUGH DECEMBER 31, 2021
WHEREAS, the Town of Vail (the “Town”), in the County of Eagle and State of
Colorado is a home rule municipal corporation duly organized and existing under the
laws of the State of Colorado and the Town Charter (the “Charter”); and
WHEREAS, the members of the Town Council of the Town (the “Council”) have
been duly elected and qualified; and
WHEREAS, C.R.S. §29-25-110 requires the Council’s annual approval of the
operating plan the Vail Local Marketing District (the “VLMD”).
NOW THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE
TOWN OF VAIL, COLORADO THAT:
Section 1. The Council approves the operating plan and budget of the VLMD
for marketing related expenditures beginning on the first day of January, 2021, and
ending on the 31st day of December, 2021.
Section 2. This Resolution shall take effect immediately upon its passage.
INTRODUCED, PASSED AND ADOPTED at a regular meeting of the Town Council of
the Town of Vail held this 1st day of December 2020.
___________________________________
Dave Chapin, Town Mayor
Attested:
_________________________
Scott Robson, Town Manager
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VA I L TO W N C O UNC I L A G E ND A ME MO
I T E M /T O P I C : F unding Contract with Mountain Commercial Advisors (Management C ompany
f or Concert Hall P laza) for Tenting P rogram
B AC K G RO UND: Approval of a funding agreement in the amount of $75,000 to support the
construction of winter enclosures on the 4 restaurants of Concert Hall P laza to provide additional
capacity due to C O V I D -19 restrictions. T he f our restaurants located in C oncert Hall Plaza are
Moe's Original B B Q , S teak S han G O, T he L ittle D iner and Alpen D ogs.
S TAF F RE C O M M E ND AT I O N: Authorize the Town Manager to enter into an agreement on a
f orm approved by the Town Attorney with Hughes L and Holding Trust in the amount of $75,000.
AT TAC H ME N TS :
Description
Funding Agr eement - C oncert Hall Plaza Restaurant Tents
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AGREEMENT FOR FUNDING CONTRIBUTION
THIS AGREEMENT FOR FUNDING CONTRIBUTION (the "Agreement") is made
and entered into this _____ day of ____________, 2020 (the "Effective Date"), by and
between the Town of Vail, 75 South Frontage Road, Vail, CO 81657, a Colorado home
rule municipal corporation (the "Town"), and Hughes Land Holding Trust, Owner of
Concert Hall Plaza, 616 W Lionshead Circle Vail, Co 81657 ("Recipient") (each a "Party"
and collectively the "Parties")
WHEREAS, Recipient owns property in the Town known as Concert Hall Plaza,
616 W. Lionshead Circle (the "Property"), and currently has four restaurants as tenants;
WHEREAS, the Town is encouraging restaurants in Town to expand safe dining
opportunities during the COVID-19 pandemic; and
WHEREAS, with Town financial assistance as set forth below, Recipient is willing
to install permanent awnings on the Property to allow for more covered outdoor dining
spaces.
NOW, THEREFORE, for the consideration hereinafter set forth, the receipt and
sufficiency of which are hereby acknowledged, the Parties agree as follows:
I. RECIPIENT'S DUTIES
A. Recipient shall design, order, install, operate and maintain awnings over
outdoor dining areas of the Property as generally shown on Exhibit A, attached hereto
and incorporated herein by this reference (the "Awnings"), at a total estimated cost to
Recipient of $109,070.
B. Installation of the Awnings must occur on or before December 15, 2020.
C. Within 30 days after Recipient's satisfactory installation of the Awnings as
confirmed by the Town and before December 31, 2020, the Town will pay Recipient
$75,000 as a contribution toward the cost of the Awnings (the "Town Contribution").
D. The Awnings shall comply with all applicable laws, ordinances, rules and
regulations.
II. TERM AND TERMINATION
A. This Agreement shall commence on the Effective Date and shall terminate
on the sooner of payment of the Town Contribution or December 31, 2020, unless sooner
terminated as provided herein.
B. Either Party may terminate this Agreement upon 30 days advance written
notice.
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III. RESPONSIBILITY
A. Recipient hereby warrants that it controls the Property and is authorized to
install the Awnings.
B. Recipient may employ subcontractors to design and install the Awnings,
provided that Recipient shall ensure that all such subcontractors comply with the terms
and conditions of this Agreement.
IV. INDEPENDENT CONTRACTOR
Recipient is an independent contractor. Notwithstanding any other provision of
this Agreement, all personnel assigned by Recipient to perform work related to this
Agreement shall be, and remain at all times, employees or agents of Recipient for all
purposes. Recipient shall make no representation that it is a Town employee for any
purpose.
V. INSURANCE
A. Recipient agrees to procure and maintain, at its own cost, a policy or
policies of insurance sufficient to insure against all liability, claims, demands, and other
obligations of or related to the Property. At a minimum, Recipient shall procure and
maintain, and shall cause any subcontractor to procure and maintain, the insurance
coverages listed below, with forms and insurers acceptable to the Town.
1. Worker's Compensation insurance as required by law.
2. Commercial General Liability insurance with minimum combined single
limits of $2,000,000 each occurrence and $2,000,000 general aggregate. The
policy shall be applicable to all premises and operations, and shall include
coverage for bodily injury, broad form property damage, personal injury (including
coverage for contractual and employee acts), blanket contractual, products, and
completed operations. The policy shall contain a severability of interests provision,
and shall include the Town and the Town's officers, employees, and contractors
as additional insureds. No additional insured endorsement shall contain any
exclusion for bodily injury or property damage arising from completed operations.
B. Such insurance shall be in addition to any other insurance requirements
imposed by law. The coverages afforded under the policies shall not be canceled,
terminated or materially changed without at least 30 days prior written notice to the Town.
In the case of any claims-made policy, the necessary retroactive dates and extended
reporting periods shall be procured to maintain such continuous coverage. Any insurance
carried by the Town, its officers, its employees or its contractors shall be excess and not
contributory insurance to that provided by Recipient. Recipient shall be solely responsible
for any deductible losses under any policy.
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C. Recipient shall provide to the Town a certificate of insurance as evidence
that the required policies are in full force and effect. The certificate shall identify this
Agreement.
VI. INDEMNIFICATION
Recipient agrees to indemnify and hold harmless the Town and its officers, insurers,
volunteers, representative, agents, employees, heirs and assigns from and against all
claims, liability, damages, losses, expenses and demands, including attorney fees, on
account of injury, loss, or damage, including without limitation claims arising from bodily
injury, personal injury, sickness, disease, death, property loss or damage, or any other
loss of any kind whatsoever, which arise out of or are in any manner connected with the
this Agreement if such injury, loss, or damage is caused in whole or in part by, the act,
omission, error, professional error, mistake, negligence, or other fault of Recipient, any
subcontractor of Recipient, or any officer, employee, representative, or agent of
Recipient, or which arise out of a worker's compensation claim of any employee of
Recipient or of any employee of any subcontractor of Recipient.
VII. ILLEGAL ALIENS
A. Certification. By entering into this Agreement, Recipient hereby certifies
that, at the time of this certification, it does not knowingly employ or contract with an illegal
alien who will perform work under this Agreement and that Recipient will participate in
either the E-Verify Program administered by the United States Department of Homeland
Security and Social Security Administration or the Department Program administered by
the Colorado Department of Labor and Employment to confirm the employment eligibility
of all employees who are newly hired to perform work under this Agreement.
B. Prohibited Acts. Recipient shall not knowingly employ or contract with an
illegal alien to perform work under this Agreement, or enter into a contract with a
subcontractor that fails to certify to Recipient that the subcontractor shall not knowingly
employ or contract with an illegal alien to perform work under this Agreement.
C. Verification.
1. If Recipient has employees, Recipient has confirmed the employment
eligibility of all employees who are newly hired to perform work under this
Agreement through participation in either the E-Verify Program or the Department
Program.
2. Recipient shall not use the E-Verify Program or Department Program
procedures to undertake pre-employment screening of job applicants while this
Agreement is being performed.
3. If Recipient obtains actual knowledge that a subcontractor performing work
under this Agreement knowingly employs or contracts with an illegal alien who is
performing work under this Agreement, Recipient shall: notify the subcontractor
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and the Town within 3 days that Recipient has actual knowledge that the
subcontractor is employing or contracting with an illegal alien who is performing
work under this Agreement; and terminate the subcontract with the subcontractor
if within 3 days of receiving the notice required pursuant to subsection 1 hereof,
the subcontractor does not stop employing or contracting with the illegal alien who
is performing work under this Agreement; except that Recipient shall not terminate
the subcontract if during such 3 days the subcontractor provides information to
establish that the subcontractor has not knowingly employed or contracted with an
illegal alien who is performing work under this Agreement.
D. Duty to Comply with Investigations. Recipient shall comply with any
reasonable request by the Colorado Department of Labor and Employment made in the
course of an investigation conducted pursuant to C.R.S. § 8-17.5-102(5)(a) to ensure that
Recipient is complying with the terms of this Agreement.
E. Affidavits. If Recipient does not have employees, Recipient shall sign the
"No Employee Affidavit" attached hereto. If Recipient wishes to verify the lawful presence
of newly hired employees who perform work under the Agreement via the Department
Program, Recipient shall sign the "Department Program Affidavit" attached hereto.
VIII. MISCELLANEOUS
A. Governing Law and Venue. This Agreement shall be governed by the laws
of the State of Colorado, and any legal action concerning the provisions hereof shall be
brought in Eagle County, Colorado.
B. No Waiver. Delays in enforcement or the waiver of any one or more defaults
or breaches of this Agreement by the Town shall not constitute a waiver of any of the
other terms or obligation of this Agreement.
C. Integration. This Agreement constitutes the entire agreement between the
Parties, superseding all prior oral or written communications.
D. Third Parties. There are no intended third-party beneficiaries to this
Agreement.
E. Notice. Any notice under this Agreement shall be in writing, and shall be
deemed sufficient when directly presented or sent pre-paid, first class United States Mail
to the Party at the address set forth on the first page of this Agreement.
F. Severability. If any provision of this Agreement is found by a court of
competent jurisdiction to be unlawful or unenforceable for any reason, the remaining
provisions hereof shall remain in full force and effect.
G. Modification. This Agreement may only be modified upon written
agreement of the Parties.
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H. Assignment. Neither this Agreement nor any of the rights or obligations of
the Parties hereto, shall be assigned by either Party without the written consent of the
other.
I. Governmental Immunity. The Town and its officers, attorneys and
employees, are relying on, and do not waive or intend to waive by any provision of this
Agreement, the monetary limitations or any other rights, immunities or protections
provided by the Colorado Governmental Immunity Act, C.R.S. § 24-10-101, et seq., as
amended, or otherwise available to the Town and its officers, attorneys or employees.
J. Rights and Remedies. The rights and remedies of the Town under this
Agreement are in addition to any other rights and remedies provided by law. The
expiration of this Agreement shall in no way limit the Town's legal or equitable remedies,
or the period in which such remedies may be asserted, for work negligently or defectively
performed.
K. Subject to Annual Appropriation. Consistent with Article X, § 20, of the
Colorado Constitution, any financial obligation of the Town not performed during the
current fiscal year is subject to annual appropriation, shall extend only to monies currently
appropriated, and shall not constitute a mandatory charge, requirement, debt or liability
beyond the current fiscal year.
IN WITNESS WHEREOF, the Parties have executed this Agreement as of the
Effective Date.
TOWN OF VAIL, COLORADO
________________________________
Scott Robson, Town Manager
ATTEST:
__________________________________
Tammy Nagel, Town Clerk
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RECIPIENT
By: ________________________________
STATE OF COLORADO )
) ss.
COUNTY OF )
The foregoing instrument was subscribed, sworn to and acknowledged before me
this ___ day of ________________, 2020 by ____________________________ as
_________________ of ________________________.
My commission expires:
(S E A L) ________________________________
Notary Public
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EXHIBIT A
PLAN FOR AWNINGS
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NO EMPLOYEE AFFIDAVIT
[To be completed only if Recipient has no employees]
1. Check and complete one:
I, _______________________________, am a sole proprietor doing business as
__________________________. I do not currently employ any individuals. Should I
employ any employees during the term of my Agreement with the Town of Vail (the
"Town"), I certify that I will comply with the lawful presence verification requirements
outlined in that Agreement.
OR
I, ______________________________, am the sole owner/member/shareholder
of ___________________________, a ______________________________ [specify
type of entity – i.e., corporation, limited liability company], that does not currently employ
any individuals. Should I employ any individuals during the term of my Agreement with
the Town, I certify that I will comply with the lawful presence verification requirements
outlined in that Agreement.
2. Check one.
I am a United States citizen or legal permanent resident.
The Town must verify this statement by reviewing one of the following items:
A valid Colorado driver's license or a Colorado identification card;
A United States military card or a military dependent's identification card;
A United States Coast Guard Merchant Mariner card;
A Native American tribal document;
In the case of a resident of another state, the driver’s license or state-issued
identification card from the state of residence, if that state requires the
applicant to prove lawful presence prior to the issuance of the identification
card; or
Any other documents or combination of documents listed in the Town’s
“Acceptable Documents for Lawful Presence Verification” chart that prove
both Recipient’s citizenship/lawful presence and identity.
OR
I am otherwise lawfully present in the United States pursuant to federal law.
Recipient must verify this statement through the federal Systematic Alien
Verification of Entitlement ("SAVE”) program, and provide such verification to the
Town.
____________________________________ __________________________
Signature Date
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DEPARTMENT PROGRAM AFFIDAVIT
[To be completed only if Recipient participates in the
Department of Labor Lawful Presence Verification Program]
I, ________________________, as a public contractor under contract with the
Town of Vail (the "Town"), hereby affirm that:
1. I have examined or will examine the legal work status of all employees who
are newly hired for employment to perform work under this public contract for services
("Agreement") with the Town within 20 days after such hiring date;
2. I have retained or will retain file copies of all documents required by 8 U.S.C.
§ 1324a, which verify the employment eligibility and identity of newly hired employees
who perform work under this Agreement; and
3. I have not and will not alter or falsify the identification documents for my
newly hired employees who perform work under this Agreement.
____________________________________ ________________________
Signature Date
STATE OF COLORADO )
) ss.
COUNTY OF _____________ )
The foregoing instrument was subscribed, sworn to and acknowledged before me
this ___ day of __________, 2018, by _______________________ as
_________________ of ________________________.
My commission expires:
(S E A L) ________________________________
Notary Public
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VA I L TO W N C O UNC I L A G E ND A ME MO
I T E M /T O P I C : O rdinance No. 21, S eries of 2020 Budget S upplemental No. 5, an ordinance
making budget adjustments to the Town of Vail General Fund, Capital P rojects F und, R eal E state
Transf er Tax F und, Housing F und, and Dispatch S ervices Fund of the 2020 B udget for the Town
of Vail.
P RE S E NT E R(S ): C arlie S mith, F inancial S ervices Manager
AC T IO N RE Q UE S T E D O F C O UNC IL : A pprove, or approve with amendments Ordinance No.
21, S eries 2020.
B AC K G RO UND: Please see attached memorandum.
S TAF F RE C O M M E ND AT I O N: Approve or approve with amendments Ordinance No. 21,
S eries 2020.
AT TAC H ME N TS :
Description
120120 2020 Budget Supplemental No.5
December 1, 2020 - Page 39 of 338
TO: Vail Town Council
FROM: Finance Department
DATE: December 1, 2020
SUBJECT: 2020 5th Supplemental Appropriation
I. SUMMARY
In Tuesday evening’s session, you will be asked to approve the first reading of Ordinance No.
21, Series 2020, the fifth supplemental appropriation of the 2020 budget.
II. DISCUSSION
Across all funds, this supplemental request adjusts the budget to reflect $9,623,170 of
additional revenue and proposes an increase of $2,434,424 to expenditures. The fund
statements are also attached.
General Fund
Budgeted revenue will be adjusted by an increase of $5,698,407. The majority of this
adjustment ($3,867,000) reflects an increase in sales tax revenue based on year to date
collections. 2020 sales tax is forecasted at $22.5M, an increase of $5,700,000 from the current
2020 amended budget and down 23.2% from 2019. Sixty- eight percent or $3,867,000 of the
$5,700,000 increase will be allocated to the General Fund while 32% or $1,824,000 of the
increase will be allocated to the Capital Projects Fund. Through October, sales tax collections
total $19.8M, down 16.8% from 2019, with November and December sales tax forecasted to be
down 40% from 2019.
Town Council expressed concern with recent (and coming) public health orders regarding
restaurants and seating capacity. Restaurants and bars make up the “Food and Beverage” or
F&B category of the town’s sales tax reports. This category accounted for $1.1 million in sales
tax collections last November/December. While the current budget assumptions include a
decrease of 40% from 2019, if sales tax collections from F&B worsen as much as 75% down
from 2019, the town would be impacted by a $400K loss of revenue yet this year. A larger
concern is the continuation of our local business community, and the reason for an extension of
the commercial relief programming into 2021. This topic is covered in more detail in the 2021
Budget presentation this evening.
Parking revenue has been adjusted to reflect sales tax projections for the remainder of the year.
Total parking revenues are forecasted at $5.1 million, a 24% decrease from 2019. This will
increase the town’s budget by $885,600 in 2020.
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Other revenue adjustments include an additional $220,000 of County Sales Tax collections and
a $117,500 increase in the Real Estate Transfer Tax (RETT) collection fee, (a 5% administrative
fee paid to the General Fund). The fee increase corresponds with the increase RETT revenue
collected year to date (see below increase in RETT). The 2% Vail Reinvestment management
fee will also be increased by $11,600 to correspond with increased property tax collections.
Other revenue adjustments to be offset by corresponding expenditures include:
A total of $565,681 in state reimbursements for deployments to 20 separate wildfires,
with $451,618 of that covering the town’s personnel and travel costs and $114,064 for
use of town vehicles and equipment during wildfire deployments.
$15,665 use of Friends of the Library donations to be used towards the Annual Fall
Appeal, a new virtual reality PC, the Vail Valley Voice Program, and the Annual
Community Read Initiative.
$7,500 library CARES grant to be used towards a family story walk in Bighorn Park.
While budgeted expenditures will be adjusted by an overall decrease of $427,141, this
supplemental request for the General Fund includes expenditure increases as well as a
reflection of savings. Staff is proposing to reduce Community Relief and Commercial Relief
program spending by a total of $980,000 based on year to date disbursements. Remaining
funds of $100,000 are available for additional commercial relief in 2020, and $630,000 will shift
to the 2021 budget proposal as staff is requesting an extension of those programs into next
year. In addition, the budget for winter tenting program will be reduced by $100,000 based on
current projections of spending by year end.
Separately, $587,707 relates to expenditures corresponding to the reimbursements mentioned
above. The remaining $65,000 includes:
$30,000 for signage to communicate the new make mandate.
$5,000 for additional personal protection equipment for the fire department as a result of
the pandemic.
$35,000 for town-wide personal protection equipment.
Additionally, staff is requesting to transfer $15,000 of the Winter Host Program operating budget
to salaries to fund the Guest Service Advocates program. The previously volunteer-based host
program has been revamped to a paid program using seasonal workers.
The above adjustments will result in net deficit of $1.0M and an estimated ending fund balance
of $35.3 million, or 80% of normal annual revenue streams. Council’s directive is a minimum of
35% reserve balance.
Capital Projects Fund
Budgeted revenue will be adjusted by a total of $2,254,000. This includes $1,824,000 of
additional sales tax collections, $120,000 of additional use tax collections, and $250,000
increase from the Vail Reinvestment Authority to reimburse the Capital Projects Funds for
parking structure capital maintenance at the Lionshead Parking structure.
Staff is requesting to supplement expenditures by $1,432,252. This includes the following:
$1,367,000 for Donovan Pavilion renovations approved by Council on November 17th.
This was originally included in the 2021 budget but has been moved to the 2020 budget
to begin construction.
$15,252 for the Mill Creek heated walkway project to replace the stairway railing.
December 1, 2020 - Page 41 of 338
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$50,000 to be moved from 2021 to 2020 to finalize construction bid plans and the
construction easement process for the Frontage Rd Improvements project between
Lionshead parking structure and Vail Health. This will be directly offset by traffic impact
fees.
Staff is requesting to transfer $100,000 in savings from facilities maintenance to parking
structure maintenance for additional structural repairs to the Lionshead parking structure. Staff
is also requesting to transfer $25,000 of savings from the Business Systems project budget to
be used for a muti-authentication security access software. This will provide another level of
security into the town’s internal network.
The above adjustments will result in an estimated ending fund balance of $23.8 million.
Housing Fund
Budgeted revenue will be increased by $76,053 to reflect Employee Housing Fee in Lieu
collections during 2020. The Housing Fee in Lieu collections are restricted for use toward the
“buy-down” of employee housing. A coinciding increase to the Buy-Down program expense
budget will preserve those funds for that use.
Real Estate Transfer Tax Fund
Budgeted revenue will be increased by a total of $2,352,064. The majority of this increase
($2,350,000) is to reflect actual year to date RETT collections. Year to date collections total
$8.64M compared to an annual budget of $6,300,000. To correspond with the increase in
revenue, an additional $117,500 of real estate transfer tax collection fees will be paid to the
General Fund.
Budgeted revenue will also be adjusted by an increase of $2,064 to recognize donations from
First Bank used for Sole Power prizes.
Staff is also requesting to reflect a $19,600 increase in expenditures, to carry forward remaining
public donations for Pet’s Dream Memorial Sculpture. $2,455 of these funds will be used to
purchase a stone base for the sculpture at its new location in Mountain Plaza. The remaining
funds will be used for ongoing future maintenance.
The above adjustments will result in an ending fund balance of $13.6M.
Dispatch Services Fund
Budgeted revenue will be increased by $14,182 to be offset by corresponding expenditures.
This includes a state reimbursement of $9,334 for dispatch deployments to the Pine Gulch and
East Troublesome fires. The remaining $4,848 reflects a transfer from the General Fund to
cover the Dispatch’s portion of the 2020 vacation buyback program.
Staff is requesting to increase budgeted expenditures by $37,182 of which $14,182 relates to
corresponding expenditures listed above. The remaining $23,000 reflects the actual contract
cost of the Computer Aided Dispatch (CAD) and Records Management (RMS) systems
upgrades. The RMS upgrade is expected to be completed in 2020 while the CAD upgrade will
be completed in 2021.
December 1, 2020 - Page 42 of 338
Significant Major CrisisProposed2020 1st COVID-19 2020 2nd COVID-19 COVID-19 2020 3rd 2020 4th 2020 5th 2020Budget Supplemental Adjustments Amended Supplemental Adjustments Adjustments Amended Supplemental Amended Supplemental Amended Supplemental AmendedRevenueLocal Taxes:28,524,000$ (7,150,000)$ 21,374,000$ (2,174,000)$ (2,400,000)$ 16,800,000$ 16,800,000$ 16,800,000$ 5,700,000$ 22,500,000$ Sales Tax Split b/t Gen'l Fund & Capital Fund 62/38 66/34 68/32 68/32 68/32 68/32 Sales Tax 17,685,000 (3,575,000) 14,110,000 (1,054,000) (1,632,000) 11,424,000 11,424,000 11,424,000 3,876,000 15,300,000 Updated Sales Tax collections based on year to date forecasts Property and Ownership 5,900,000 5,900,000 5,900,000 5,900,000 5,900,000 5,900,000 Ski Lift Tax 5,300,000 (1,060,000) 4,240,000 (90,000) (270,000) 3,880,000 3,880,000 3,880,000 3,880,000 Franchise Fees, Penalties, and Other Taxes 1,175,440 400,000 1,575,440 1,575,440 1,575,440 1,575,440 1,575,440 Licenses & Permits2,400,000 2,400,000 (478,634) 1,921,366 1,921,366 1,921,366 1,921,366 Intergovernmental Revenue 2,075,088 250,000 (198,400) 2,126,688 36,460 (175,088) (11,800) 1,976,260 1,976,260 1,976,260 793,181 2,769,441 County Sales Tax collections ($220K); State reimbursement for wildfire deployments offset by corresponding expenditures ($565.7); Library CARES grant used for story walk in Big Horn Park ($7.5K) CARES Transit Grant - - 916,000 431,000 1,347,000 1,347,000 160,242 1,507,242 1,507,242 CARES Grant - - - - 1,449,435 1,449,435 1,449,435 Transportation Centers 6,360,000 (1,029,600) 5,330,400 (416,000) (700,000) 4,214,400 4,214,400 4,214,400 885,600 5,100,000 Increase in parking revenues based on updated sales tax forecasts Charges for Services 1,025,918 1,025,918 (16,431) 1,009,487 1,009,487 1,009,487 129,100 1,138,587 RETT Admin Fess ($117.5K); VRA Admin Fee ($11.6K) Fines & Forfeitures 250,476 250,476 250,476 250,476 250,476 250,476 Earnings on Investments 500,000 (300,000) 200,000 200,000 200,000 200,000 200,000 Rental Revenue 1,093,178 4,080 (90,000) 1,007,258 (112,000) (20,000) 875,258 875,258 875,258 875,258 Miscellaneous and Project Reimbursements 251,000 (120,000) 131,000 17,202 148,202 148,202 717 148,919 14,526 163,445 Use of Friends of the Library funds for annual library programs ($14.5K) Total Revenue 44,016,100 654,080 (6,373,000) 38,297,180 53,662 (1,426,153) (2,202,800) 34,721,889 - 34,721,889 1,610,394 36,332,283 5,698,407 42,030,690 ExpendituresSalaries 20,499,231 22,857 (568,590) 19,953,498 3,345 (160,000) (476,800) 19,320,043 19,320,043 18,870 19,338,913 325,067 19,663,980 Wildfire deployments offset by state reimbursements above ($310.1K); Use of host program funding for Greeter program ($15K)- see corresponding decrease below Benefits 7,377,769 9,143 (204,909) 7,182,003 (22,000) (62,000) 7,098,003 7,098,003 4,580 7,102,583 125,856 7,228,439 Wildfire deployments offset by state reimbursements above ($126.9K) Subtotal Compensation and Benefits 27,877,000 32,000 (773,499) 27,135,501 3,345 (182,000) (538,800) 26,418,046 - 26,418,046 23,450 26,441,496 450,923 26,892,419 Contributions and Welcome Centers 289,626 (6,161) 283,465 283,465 283,465 283,465 (15,000) 268,465 Transfer $15K of host program funds to be used for Greeter program All Other Operating Expenses 8,194,158 406,080 (810,363) 7,789,875 50,317 (122,151) (111,706) 7,606,335 25,000 7,631,335 103,267 7,734,602 221,784 7,956,386 Mask signage and communications ($30K); Wildfire deployment travel, meal, and vehicle expenses ($129.8K); Use of Friends of the Library funds for annual library programs ($14.5K); Use of library CARES grant for story walk ($7.5K); PPE ($40K) Heavy Equipment Operating Charges2,530,419 (253,042) 2,277,377 (17,050) 2,260,327 2,260,327 2,260,327 2,260,327 Heavy Equipment Replacement Charges845,122 845,122 845,122 845,122 845,122 845,122 Dispatch Services 661,194 (66,119) 595,075 66,119 661,194 661,194 661,194 661,194 Total Expenditures 40,397,519 438,080 (1,909,184) 38,926,415 53,662 (238,032) (667,556) 38,074,489 25,000 38,099,489 126,717 38,226,206 657,707 38,883,913 Transfer to Marketing & Special Events Fund (2,866,211) (65,000) 50,000 (2,881,211) 288,121 576,244 (2,016,845) (70,000) (2,086,845) (70,000) (2,156,845) (2,156,845) Transfer to Other Funds - - - - - 4,848 4,848 Transfer to Dispatch for Vacation Buy Back Total Transfers (2,866,211) (65,000) 50,000 (2,881,211) - 288,121 576,244 (2,016,845) (70,000) (2,086,845) (70,000) (2,156,845) 4,848 (2,151,997) Planning ProjectsVail 2030(300,000) 300,000 - - - - Civic Area/Dobson Master Plan(250,000) 50,000 (200,000) (200,000) (200,000) (200,000) (200,000) West Vail Master Plan(325,000) (325,000) (325,000) (325,000) (325,000) (325,000) COVID-19 Gift Card Program - - - - (110,000) (110,000) (110,000) Winter Operations Tenting Program - - - - (800,000) (800,000) 100,000 (700,000) Reflect savings for tent programVail Community Relief Fund- (500,000) (500,000) (500,000) (500,000) (500,000) 130,000 (370,000) Reflect savings for Community Relief Program (Reallocated in 2021 Budget) COVID-19 operating expenses- - (141,000) (141,000) (141,000) (141,000) (141,000) Commerical Rent Relief Program- - - (1,000,000) (1,000,000) (1,000,000) 850,000 (150,000) Reflect savings for Commercial Rent Relief Program (Reallocated in 2021 Budget) Total Expenditures 44,138,730 1,003,080 (2,309,184) 42,832,626 53,662 (526,153) (1,102,800) 41,257,334 1,095,000 42,352,334 1,106,717 43,459,051 (427,141) 43,031,910 Surplus (Deficit) Net of Transfers & New Programs(122,630) (4,535,446) - (900,000) (1,100,000) (6,535,445) (1,095,000) (7,630,445) 503,677 (7,126,768) 6,125,548 (1,001,220) Beginning Fund Balance 32,144,411 4,162,253 36,306,665 (900,000) (1,100,000) 36,306,665 36,306,665 36,306,665 36,306,665 Ending Fund Balance 32,021,782$ 31,771,219$ 29,771,219$ 28,676,219$ 29,179,896$ 35,305,444$ As % of Annual Revenues73% 72% 68% 65% 66% 80%EHOP balance included in ending fund balance - not spendable 890,000$ 466,400$ 1,190,000$ 1,190,000$ 1,190,000$ 1,190,000$ 1,190,000$ TOWN OF VAIL 2020 AMENDED BUDGET SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCEGENERAL FUND 4December 1, 2020 - Page 43 of 338
COVID AdjustmentsNew Request/AdjustmentProposed1st COVID-19 2020 2nd COVID-19 2020 4th 2020 5th 20202020 Supplemental Adjustments Amended Supplemental Adjustments Amended Supplemental Amended Supplemental AmendedRevenue2%Total Sales Tax Revenue: 28,524,000$ (7,150,000)$ 21,374,000$ (4,574,000)$ 16,800,000$ 16,800,000$ 5,700,000$ 22,500,000$ 2020 proposed 2% from 2019 forecast and 1.8% from 2018 actuals Sales Tax Split between General Fund & Capital Fund62/38 66/34 68/32 68/32 68/32Sales Tax - Capital Projects Fund 10,839,000$ (3,575,000)$ 7,264,000$ (1,888,000)$ 5,376,000$ 5,376,000$ 1,824,000$ 7,200,000$ 2020: Update Sales Tax Collections based on YTD collectionsUse Tax 2,220,000 2,220,000 (420,000) 1,800,000 1,800,000 130,000 1,930,000 2020 flat with 2019 and based on 5 year average; Update Use Tax based on YTD CollectionsFranchise Fee 190,000 190,000 190,000 190,000 190,000 1% Holy Cross Franchise Fee approved in 2019Federal Grant Revenue 700,000 (700,000) - - - - 2020: Reduce Federal grant reimbursement for Bridge Rd Bridge. This grant was originally scheduled to be received in two partial payments ($300K in 2019 and $700K in 2020);Other State Revenue 1,617,287 350,000 1,967,287 1,967,287 1,967,287 1,967,287 2020: $350K CDOT 50% grant for bus transportation management system (see corresponding expenditure for $700K below); 1.09M FASTER grant for electric bus charges; $525,287 CDOT bus grantLease Revenue 164,067 164,067 164,067 164,067 164,067 Per Vail Commons commercial (incr. every 5 years); adjusted to remove residential lease revenue ($38K)Project Reimbursement - 79,676 79,676 79,676 79,676 50,000 129,676 2020: Re-appropriate $29,676 for traffic impact fee reimbursement from VVMC/Frontage Rd projects, $50K use of Holy Cross funds for Big Horn Rd Intermountain project; $20K Vail Trail condo association; reimbursement for sidewalk; $200K reimbursement from Holy Cross for 2019/2020 Big Horn Rd and Intermountain project; $20.7K traffic impact reimbursement for VVMC/Frontage Rd. project; $50K use of community enhancement funds for Liftside to Glen Lyon underground utility project; $50K additional use of traffic impact fees for VVMC/Frontage Rd (see corresponding expenditures below)Timber Ridge Loan repayment 460,842 460,842 460,842 460,842 460,842 $28.5K interest on $1.9M loan to TR; Principal and interest on $8M loan to Timber Ridge FundEarnings on Investments and Other 368,970 368,970 368,970 368,970 368,970 2020: 1.8% returns assumed on available fund balanceTotal Revenue 16,370,166 (80,324) (3,575,000) 12,714,842 - (2,308,000) 10,406,842 - 10,406,842 2,004,000 12,410,842 ExpendituresFacilitiesFacilities Capital Maintenance 372,500 130,417 502,917 502,917 502,917 (100,000) 402,917 2020: Re-appropriate $133.4K to complete TM residence upgrades; PW garage door replacements ($50K), transit station skylight replacement ($50K); In general this line item covers various repairs to town buildings including the upkeep of exterior (roofing, siding surfaces, windows, doors), interior finishes (paint, carpet, etc.), and mechanical equipment (boilers, air handlers, etc.).; Transfer savings of $100K to parking structure maintenanceMunicipal Complex Maintenance 873,000 138,750 1,011,750 1,011,750 1,011,750 1,011,750 2020: Re-appropriate $138.8K for municipal building upgrades, repairs, and maintenance; Comm Dec Remodel ($75K); Replace Admin building air handlers ($250K), Comm Dev roof replacement ($125K), Comm Dev interior flooring replacement ($25K), PD balcony repairs ($50K), PD boiler replacement ($45K), replace PD air handling units ($75K), replace PD rooftop units ($125K)Welcome Center/Grandview Capital Maintenance 38,000 56,704 94,704 94,704 94,704 94,704 2020: Re-appropriate $56.7K for final bills for furniture replacement at the Grandview Donovan Pavilion 120,000 5,000 125,000 125,000 125,000 1,367,000 1,492,000 2020: Re-appropriate $5K to be used towards HVAC relocation design; 2020 includes $75K for design & planning of HVAC Replacement and relocation at Donovan Pavilion; $1.4M for Donovan Pavilion renovationsSnowmelt Boilers 500,000 500,000 500,000 500,000 500,000 Replacement of TRC 8 boilers (2 per year)Public Works Shops Expansion 9,500,000 11,603,325 (14,100,000) 7,003,325 (4,600,000) 2,403,325 2,403,325 2,403,325 Expansion and remodel of the Public Works shop complex as outlined in an updated public works master plan (previously completed in 1994). The plan will ensure shop expansions will meet the needs of the department and changing operations; 2019-2020: Phase I includes demo and reconstruction of a two story streets building; retaining wall construction, new cinder building, relocation of the green house building, and a vertical expansion allowance for future building options. Reflect actual cash needed in 2020; savings of $1.4M; Per Council on May 19, defer Phase 1 to 2021Public Works Building Maintenance - 300,000 300,000 300,000 300,000 300,000 2020: Re-appropriate $300K to replace two HVAC units at Public Works11,403,500 12,234,196 (14,100,000) 9,537,696 - (4,600,000) 4,937,696 - 4,937,696 1,267,000 6,204,696 ParkingParking Structures 697,000 697,000 697,000 697,000 100,000 797,000 2020 Various repairs including deck topping replacement, expansion joint repairs, ventilation, HVAC, plumbing and other structural repairs; 2019: Re-appropriate for structural repairs to LHTRC, roofing repairs at VTRC, and elevator repairs; Use $100K of savings from facility maintenance for parking structure structural repairsParking Entry System / Equipment - 125,148 125,148 102,013 227,161 227,161 227,161 2020: $227.2K for additional on-foot parking payment kiosksRed Sandstone Parking Structure (VRA) - 1,308,936 1,308,936 1,308,936 1,308,936 1,308,936 2020: Re-appropriate $1.3M to complete New Red Sandstone Parking Structure. This project includes all landscaping and parking space monitoring system; Construction of 4 level parking structure at Red Sandstone Elementary school, with contributions from Vail Resorts ($4.3M) and Eagle County School District ($1.5M); Remainder to be reimbursed by VRAParking Structure Camera systems 1,000,000 (1,000,000) - - - - Installation of camera systems for both safety and vehicle counts at Vail Village and Lionshead to mirror new system at Red Sandstone; Defer to 2021Lionshead Parking Structure Landscape Renovations (VRA) - 30,291 30,291 30,291 30,291 30,291 2020: Re-appropriate to complete landscaping ($30.3K);Total Facilities1,697,000 1,464,375 (1,000,000) 2,161,375 102,013 - 2,263,388 - 2,263,388 100,000 2,363,388 TOWN OF VAIL 2020 AMENDED BUDGETSUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCECAPITAL PROJECTS FUND 5 December 1, 2020 - Page 44 of 338
COVID AdjustmentsNew Request/AdjustmentProposed1st COVID-19 2020 2nd COVID-19 2020 4th 2020 5th 20202020 Supplemental Adjustments Amended Supplemental Adjustments Amended Supplemental Amended Supplemental AmendedTOWN OF VAIL 2020 AMENDED BUDGETSUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCECAPITAL PROJECTS FUNDTransportationBus Shelters 230,000 230,000 230,000 230,000 230,000 Bus shelter annual maintenance; 2020 Lionshead transit center Westbound Bus shelterReplace Buses 6,900,000 (88,358) 6,811,642 6,811,642 6,811,642 6,811,642 2020: Transfer total of $350K of savings (2019savings of $261.6K and 2020 savings of $88.4K) to be used towards the town's portion of the bus transit management system; 7 buses for replacement at $905K each, plus 5 charging stations at $50K each, and $30K for additional power chargers;Bus Transportation Management System - 700,000 700,000 700,000 700,000 700,000 2020: $700K for a new bus transportation mgmt. system. This includes a $350K 50% CDOT grant and $350K savings from "Replace Buses" project to upgrade bus transportation system; $350K CDOT grant. Traffic Impact Fee and Transportation Master Plan Updates - 30,000 30,000 30,000 30,000 30,000 2020: Re-appropriate $30K to perform traffic countsHybrid Bus Battery Replacement - 388,716 (388,716) - - - - 2020: Scheduled replacement placeholder; Estimated life of 6 years; While batteries are passed their lifecycle replacement has not been needed as of yet; Buses will be replaced in 2-3 yearsElectric bus chargers and electrical service rebuild 1,375,000 1,375,000 1,375,000 1,375,000 1,375,000 2020: To construct electric bus charging station and electrical service infrastructure at Lionshead and Vail Village Transit centers; $1.1M in grant revenue will offset cost of this projectTotal Transportation8,505,000 1,030,358 (388,716) 9,146,642 - - 9,146,642 - 9,146,642 - 9,146,642 Road and BridgesCapital Street Maintenance 1,345,000 1,345,000 1,345,000 1,345,000 1,345,000 On-going maintenance to roads and bridges including asphalt overlays, patching and repairs; culverts; 2022/2023 includes asphalt and mill overlay ($575K); 2024 includes surface seal ($190K); asphalt mill overlay ($565K)Street Light Improvements 75,000 69,945 144,945 144,945 144,945 144,945 Re-appropriate for town-wide street light replacement; Slifer Plaza/ Fountain/Storm Sewer - 156,593 156,593 156,593 156,593 156,593 2020: Re-appropriate to continue repairs to Silfer Plaza fountain reconstruction and storm sewers ($157K)Neighborhood Bridge Reconstruction 350,000 428,186 (750,000) 28,186 20,000 48,186 48,186 48,186 2020: $48.2K for final bridge road bridge repair bills; Defer $750K for Lupine Bridge RepairsVail Health / TOV Frontage Road improvements - 30,131 30,131 30,131 30,131 50,000 80,131 2020: Complete design phase of Frontage Rd. improvements ($30.1K); Transfer $50K from 2021 to finalize construction bid plans and begin construction easement process (This will be offset by the use of traffic impact fees)Seibert Fountain Improvements - 358,000 358,000 358,000 358,000 358,000 2020: $358K for Fountain software system and valve upgrades at Seibert FountainNeighborhood Road Reconstruction - 321,840 321,840 321,840 321,840 321,840 2020:$321K to continue East Vail major drainage improvements Vail Trail Sidewalk Connection - - - - - Connect Vail sidewalk on Vail Valley Drive in front of Vail Trails Chalet complexWest Lionshead Circle Crosswalks (VRA) - 75,000 75,000 75,000 75,000 75,000 2020: $75K for crosswalk at Lionshead placeMill Creek Heated Walk - 100,580 100,580 100,580 100,580 15,252 115,832 2020: Re-appropriate for final project bills; TOV portion of 50/50 shared project with homeowners for heated sidewalk at Kendell Park/Mill Creek ($125K). This project will be managed by the HOA at an estimated total cost of $150K; $15K to upgrade stairwell railingsEast Vail Interchange Underpass Sidewalk 500,000 (500,000) - - - - 2020: Request from the Planning and Environmental Commission to construct a pedestrian sidewalk beneath the East Vail interchange; pedestrian count study at the underpass is recommended to be completed before the start of this project. Defer projectTotal Road and Bridge2,270,000 1,540,275 (1,250,000) 2,560,275 20,000 - 2,580,275 - 2,580,275 65,252 2,645,527 ContributionsChildren's Garden of Learning-Capital 20,000 32,500 52,500 52,500 52,500 52,500 2020: Annual contribution for capital maintenance and improvements; Re-appropriate $32.5K 2019 annual contribution for fence around front yard due to delays in CDOT easement; 2019: Council contribution to build a fence around front yard.;Total Contributions20,000 32,500 - 52,500 - - 52,500 - 52,500 - 52,500 TechnologyTown-wide camera system 22,000 22,000 22,000 22,000 22,000 $22K Annual maintenanceAudio-Visual capital maintenance 118,000 118,000 118,000 118,000 118,000 $18K annual maintenance / replacement of audio-visual equipment in town buildings such as Donovan, Municipal building, Grand View, LH Welcome Center; 2020: $100K Welcome Center video wall replacementDocument Imaging 50,000 50,000 50,000 50,000 50,000 Annual maintenance, software licensing, and replacement schedule for scanners and servers includes $2.5K for LaserficheSoftware Licensing 496,123 70,278 566,401 566,401 566,401 25,000 591,401 2020: Re-appropriate $70.3K to complete asset mgmt. system; Annual software licensing and support for town wide systems; 2019-2020: Upgrade Microsoft products on all equipment; renewal of licenses; $3K per year increase from original 5 year plan due to additional software products; 2019: virtual desktop replacement ($239K); Asset Mgmt. System ($75K); Asset Mgmt. annual maintenance and licensing agreement ($50K); Use of Business System savings for new multi-authentication software ($25K)Hardware Purchases 175,000 12,723 187,723 187,723 187,723 187,723 2020: $12.7K for final workstation replacement bills; 2020: Time Clock Replacement ($125K); $50K Replacement of 20-25 workstations per year per scheduleWebsite and e-commerce 86,500 50,000 136,500 136,500 136,500 136,500 2020: $50K for new Vailgov.com website framework and website upgrades; Internet security & application interfaces; website maintenance $12K; Vail calendar $24K; domain hosting $15K; web camera streaming service $24KFiber Optics / Cabling Systems in Buildings 150,000 150,000 150,000 150,000 150,000 2020: Fiber Optics Connection from Muni Building to West Vail fire station ($150K)Network upgrades 200,000 20,256 220,256 220,256 220,256 220,256 Computer network systems - replacement cycle every 3-5 years; 2020 Firewalls ($60K), External Wireless System ($50K), TOV Switches and Router Replacements/Upgrades ($90K)Data Center (Computer Rooms) 30,000 1,058,840 1,088,840 1,088,840 1,088,840 1,088,840 2020: Re-appropriate for Data Center Remodel at Station 3 includes hyper-converged infrastructure (HCI) equipment $750K, Cooling/UPS system upgrade for data center in Muni building $128K 6 December 1, 2020 - Page 45 of 338
COVID AdjustmentsNew Request/AdjustmentProposed1st COVID-19 2020 2nd COVID-19 2020 4th 2020 5th 20202020 Supplemental Adjustments Amended Supplemental Adjustments Amended Supplemental Amended Supplemental AmendedTOWN OF VAIL 2020 AMENDED BUDGETSUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCECAPITAL PROJECTS FUNDData Center equipment replacement and generator - 159,406 159,406 159,406 159,406 159,406 2020: Final bills to replace data center server infrastructure; upgrade and replace emergency generator to increase capacity Broadband (THOR) 94,800 94,800 94,800 94,800 94,800 Annual broadband expenses, potential future revenues ($94.8K)Bus Camera System 15,000 15,000 15,000 15,000 15,000 Installation of software and cameras in buses; 2019/20 annual capital maintenance of camera replacement, etc.Business Systems Replacement 120,000 110,509 (50,509) 180,000 180,000 180,000 (25,000) 155,000 2020: Re-appropriate $110.5K for short term renal software and final sales tax software upgrades less $50K savings; Energy Mgmt. Software ($25K); Housing Database software ($40K); HR Performance mgmt. system ($55K); Transfer $25K to software licensing for multi-authentication softwareTotal Technology1,557,423 1,482,012 (50,509) 2,988,926 - - 2,988,926 - 2,988,926 - 2,988,926 Public SafetyPublic Safety System / Records Mgmt. System (RMS) 50,000 63,000 113,000 113,000 113,000 113,000 2020: Re-appropriate $53K for remaining two payments for PD SQL licensing; $50K Annual capital maintenance of "County-wide "Computer Aided Dispatch/Records Mgmt. System"; includes patrol car and fire truck laptops and software used to push information to TOV and other agencies; TOV portion of annual Intergraph software maintenance; 2019: Police Department Records Mgmt. system SQL licensing ($91K)Public Safety Equipment 58,831 58,831 58,831 58,831 58,831 2020: $26K bullet proof vests (8) for Special Ops Unit (SOU); $5.8K replace handheld citation device with in car computer interface; $4.6K for "Stop Stick" tire deflation devices for patrol cars; $22.2K for an unmanned aircraft system (UAS), or drone with thermal detection for use by both police and fire. The cost also covers "pilot" training and maintenanceFire Safety Equipment 40,000 2,802 (32,002) 10,800 10,800 10,800 10,800 2020: Re-appropriate $2.8K for final equipment dryer bills; Defer Wildland Personal Protection Equipment (PPE) to 2021; Reduce confined space equipment ($15K) to $8K; 2019: Long Range acoustical device ($50K), personal protective equipment dryer ($9K); Thermal Imaging Cameras 12,000 5,245 (9,245) 8,000 8,000 8,000 8,000 For the purchase of 3 cameras (2019,2020,2022) which will allow firefighters to see through areas of smoke, darkness, or heat barriers; Reduce to $8KFire Station Alert System 198,000 (198,000) - - - - 2020: Fire Station Alerting System to improve response times. This system will work with the Dispatch system and the timing is being coordinated with Eagle River Fire. Defer $198K to 2021Total Public Safety358,831 71,047 (239,247) 190,631 - - 190,631 - 190,631 - 190,631 Community and Guest Service Children's Garden of Learning Facility Relocation- - - 335,000 335,000 335,000 Placeholder for design to build a temporary facility for Children's' Garden of LearningEnergy Enhancements - 223,847 223,847 223,847 223,847 223,847 2020: Electric car charges at various town locations ($73.8K); $150K for electrical infrastructure at the Lionshead Parking structure for 4 car charging stationsPedestrian Safety Enhancements - 1,471,769 1,471,769 1,471,769 1,471,769 1,471,769 2020: Continue replacement of 40+ year old overhead lighting for Main Vail roundabouts and West Vail Roundabouts (approved by council on 7/5/16); project includes underground electrical enhancements for lightingCivic Area Redevelopment 1,000,000 1,000,000 1,000,000 1,000,000 1,000,000 2020: $1M Placeholder to explore outcomes of the Civic Center Master Plan such as feasibility studies / design Underground Utility improvements - 496,670 496,670 496,670 496,670 496,670 2020: Re-appropriate $302K plus additional $50K for Bighorn Rd and Intermountain projectGuest Services Enhancements/Wayfinding - 36,120 36,120 36,120 36,120 36,120 2020: Final bills for new street signs and accompanying light poles town-wideRockfall Mitigation near Timber Ridge - 42,568 42,568 42,568 42,568 42,568 2020: Final Rock fall mitigation near Timber RidgeVehicle Expansion 85,000 85,000 (14,300) 70,700 70,700 70,700 2020: Reflect savings of $14.3K from the commander vehicle purchases: 2 commander vehicles ($80K); Trailer for event cattle guards ($5K);Total Community and Guest Service1,085,000 2,270,974 - 3,355,974 - (14,300) 3,341,674 335,000 3,676,674 - 3,676,674 Total Expenditures 26,896,754 20,125,737 (17,028,472) 29,994,019 122,013 (4,614,300) 25,501,732 335,000 25,836,732 1,432,252 27,268,984 Other Financing Sources (Uses)Transfer from Vail Reinvestment Authority 2,550,000 (894,709) 1,655,291 1,655,291 1,655,291 250,000 1,905,291 2020: LH landscape improvements ($30.3K), LH place crosswalk ($75K), Lionshead parking structure ($50K), Red Sandstone parking garage reimbursement ($1.5M); $250K for additional expenses at the Lionshead parking structureTransfer to RETT Fund - (3,000) (3,000) (3,000) (3,000) (3,000) Use of faculty capital savings for Sunbird park contractTransfer to Housing Fund (2,500,000) (2,500,000) (2,500,000) (2,500,000) (2,500,000) Transfer to Housing Fund; 1.5M per year; Revenue Over (Under) Expenditures (10,476,588) (21,103,770) 13,453,472 (18,126,886) (122,013) 2,306,300 (15,942,599) (335,000) (16,277,599) 821,748 (15,455,851) Beginning Fund Balance 16,414,887 39,215,082 39,215,082 39,215,082 39,215,082Ending Fund Balance 5,938,299 21,088,196 23,272,483 22,937,483 23,759,231 7 December 1, 2020 - Page 46 of 338
Proposed COVID Adjustments 1st COVID-19 2020 2nd COVID-19 2020 COVID-19 2020 4th 2020 5th 2020New Request/Adjustment2020 Supplemental Adjustments Amended Supplemental Adjustments Amended Adjustments Amended Supplemental Amended Supplemental AmendedRevenueReal Estate Transfer Tax 6,300,000$ 6,300,000$ 6,300,000$ 6,300,000$ 6,300,000$ 2,350,000$ 8,650,000$ 2020: flat with 2019 budget and 17.6% decrease from 2018; Reflect YTD collectionsGolf Course Lease 168,317 168,317 168,317 168,317 168,317 168,317 Annual lease payment from Vail Recreation District; annual increase will be based on CPI; New rate effective 2020 with lease signed in 2019; Rent income funds the "Recreation Enhancement Account" belowIntergovernmental Revenue 20,000 1,180,000 (700,000) 500,000 500,000 500,000 500,000 500,000 2020: Re-appropriate $150K reimbursement from Eagle County and $1M from ERWSD (less $700K for cost savings) for the restabilization of Dowd Junction; Re-appropriate $30K fishing is fun grant; $20K lottery proceeds; Project Reimbursements - 20,000 20,000 20,000 20,000 20,000 20,000 2020: Re-appropriate $20K reimbursement for WestHaven stormwater filtration upgrades from Grand HyattDonations - 37,544 37,544 37,544 37,544 37,544 2,064 39,608 2020: Re-appropriate $37.5K unused donation from East West partners for Ford Park art space; 2019: $169.4K community funding for the Seibert Memorial- See corresponding expenditure below; $50K revenue recognition from East West Partners for Ford Park art space- See corresponding expenditure below; Use $2.1K on First Bank donations for Sole power prizesRecreation Amenity Fees 10,000 10,000 10,000 10,000 10,000 10,000 Earnings on Investments and Other 100,849 2,000 102,849 102,849 102,849 102,849 102,849 2020: 1.8% rate assumed; $32K bag fee reimbursement for Clean-Up Day and America Recycles DayTotal Revenue 6,599,166 1,239,544 (700,000) 7,138,710 - - 7,138,710 - 7,138,710 - 7,138,710 2,352,064 9,490,774 ExpendituresManagement Fee to General Fund (5%) 315,000 315,000 315,000 315,000 315,000 117,500 432,500 5% of RETT Collections - fee remitted to the General Fund for administrationWildlandForest Health Management 298,733 (6,947) 291,786 291,786 291,786 291,786 291,786 Operating budget for Wildland Fire crew; 10% operating reduction and 0% merit remainder of the yearTotal Wildland298,733 - (6,947) 291,786 - - 291,786 - 291,786 - 291,786 - 291,786 ParksAnnual Park and Landscape Maintenance 1,816,014 (97,689) 1,718,325 4,000 (195,848) 1,526,477 26,000 1,552,477 101,000 1,653,477 1,653,477 Ongoing path, park and open space maintenance, project mgmt.; $26K for entertainment infrastructure at Ford Park Lower Bench; $4,000 for two new e-bikes for the trail host program; Town Trail Host volunteer program ($16,000), “Clean-up after your K-9” media campaign ($2,000), and a planning effort with the USFS to generate long-term solutions ($30,000). 2020 also includes $43K for replacement of 27 year old large flower containers; 10% operating cuts and 0% merit remainder of yearPark / Playground Capital Maintenance 125,000 50,108 175,108 175,108 175,108 175,108 175,108 2020: $175.1K Annual maintenance items include projects such as playground surface refurbishing, replacing bear-proof trash cans, painting/staining of play structures, picnic shelter additions/repairs, and fence maintenanceRec. Path Capital Maint 140,000 140,000 140,000 140,000 140,000 140,000 Capital maintenance of the town's recreation path system; 2020: includes $50K replacement of wood slats on Nature Center/Ford Park bridgeTree Maintenance 65,000 65,000 65,000 65,000 65,000 65,000 On going pest control, tree removal and replacements in stream tract, open space, and park areasStreet Furniture Replacement 120,000 32,469 152,469 152,469 152,469 15,466 167,935 167,935 2020: Re-appropriate $32.5K for summer bike coral in parking structure; 2020 includes contract to assess pedestrian bridge ($15K); Additional 12 space bike racks near Amphitheater restroom/concessions building, school house and fields/concessions ($30K)Covered Bridge Pocket Park Rehabilitation - 82,088 82,088 82,088 82,088 30,000 112,088 112,088 2020: Re-appropriate $82.1K to complete Pocket Park rehabilitation; Transfer savings of $30K from Streambank Restoration to completeStephens Park Safety Improvements - 292,306 292,306 161,000 453,306 453,306 453,306 453,306 2020: $453.3K for Stephens Park safety improvements; includes a transfer of $161K from East Vail Interchange; Park improvements include access improvements to extended sidewalk, new stairs and other site improvements; playground was built in 1990'sFord Park Improvements & Fields - 54,636 54,636 54,636 54,636 54,636 54,636 2020: $54.6K to complete Ford Park landscaping improvementsVail Transit Center Landscape - 107,133 107,133 107,133 107,133 107,133 107,133 2020: Completion of landscaping at Vail transit centerSunbird Park Fountain Repairs 120,000 3,000 123,000 123,000 123,000 123,000 123,000 2020: Repairs to fountain feature; requires excavation to get to leaking pipe; currently unable to run main center fountainFord Park Enhancement: Priority 3 Landscape area 75,000 75,000 75,000 75,000 75,000 75,000 2020: Landscape playground/basketball berm, softball area, frontage rd. & east berms, below tennis courtsTotal Parks2,461,014 621,740 (97,689) 2,985,065 165,000 (195,848) 2,954,217 26,000 2,980,217 146,466 3,126,683 - 3,126,683 Rec Paths and TrailsVail Valley Drive Path Extension: Ford Park to Ptarmigan - 375,389 (325,389) 50,000 50,000 50,000 50,000 50,000 2020: $50K to strip and design future improvement; $325,389 deferred to 2021Vail Valley Drive Path Extension: Ptarmigan West to GC Mtn Building- 375,389 (325,389) 50,000 50,000 50,000 50,000 50,000 2020: $50K to strip and design future improvement; $325,389 deferred to 2021Gore Valley Trail Bridge Replacement - 10,000 10,000 10,000 10,000 10,000 10,000 2020: $10K for final design bills for Gore Valley Trail realignmentGore Valley Trail Realignment - 67,182 67,182 200,000 267,182 267,182 267,182 267,182 2020: Bring forward 2021 budget for design work; Re-appropriate $67.2K for Gore Valley trail re-alignment designEast Vail Interchange Improvements - 451,284 451,284 (161,000) 290,284 290,284 290,284 290,284 2020: $290.3K to continue East Vail interchange project; Transferred $161K to Stephen's Park safety improvements;Dowd Junction repairs and improvements - 2,101,437 (1,400,000) 701,437 701,437 701,437 701,437 701,437 2020: Continue Re-stabilization of Dowd Junction path ($2.1M); Repairs to culverts, drainage, and preventative improvements; project in cooperation with Eagle River Water and Sand (ERWSC); offset with reimbursement of $150K reimbursement from Eagle County and $300K reimbursement from ERWSD; $1.4M cost reduction identifiedGore Valley Trail Reconstruction (Conoco to Donovan) - 25,000 25,000 25,000 25,000 25,000 25,000 2020: $25K to complete Gore Valley Trail Reconstruction between W. Vail Conoco and Donovan Pavilion includes revegetation along West trail near Donovan PavilionNorth Recreation Path- Sun Vail to Pedestrian Bridge - 233,380 233,380 233,380 233,380 233,380 233,380 2020: $235K for North Recreation Bike Path reconstruction on North Frontage road between Sun Vail and the pedestrian Bridge to coincide with the Red Sandstone parking garage projectTotal Rec Paths and Trails- 3,639,061 (2,050,778) 1,588,283 39,000 - 1,627,283 - 1,627,283 - 1,627,283 - 1,627,283 Recreational FacilitiesNature Center Operations 90,000 90,000 90,000 90,000 90,000 90,000 Nature Center operating costs including $75K Walking Mountains contract and $15K for maintenance and utilitiesNature Center Capital Maintenance 145,292 145,292 145,292 145,292 145,292 145,292 2020: Wood siding and trim ($9.5K), window replacement ($10.3K), exterior door repairs ($7.6K); steep slope roofing replacement ($27.5K); signage ($17.2K), paths and walkways ($6.9K), timber stairway ($12.2K), shade structure reconstruction ($36.0K)Nature Center Redevelopment - 383,522 383,522 383,522 383,522 383,522 383,522 2020: $383.5K for further planning and design for a nature center remodelRecreation Facility Maintenance - 25,000 25,000 25,000 25,000 25,000 25,000 $25K for general RETT facility maintenanceGolf Clubhouse & Nordic Center - 33,824 33,824 33,824 33,824 33,824 33,824 2020: Final art purchases for Clubhouse and Nordic Center; art budget was 1% of original project budgetTotal Recreational Facilities235,292 442,346 - 677,638 - - 677,638 - 677,638 - 677,638 - 677,638 EnvironmentalTOWN OF VAIL 2020 AMENDED BUDGETSUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCEREAL ESTATE TRANSFER TAX 8 December 1, 2020 - Page 47 of 338
Proposed COVID Adjustments 1st COVID-19 2020 2nd COVID-19 2020 COVID-19 2020 4th 2020 5th 2020New Request/Adjustment2020 Supplemental Adjustments Amended Supplemental Adjustments Amended Adjustments Amended Supplemental Amended Supplemental AmendedTOWN OF VAIL 2020 AMENDED BUDGETSUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCEREAL ESTATE TRANSFER TAX Environmental Sustainability523,736 (10,334) 513,402 (37,440) 475,962 475,962 475,962 475,962 Annual operating expenditures for Environmental department (4 FTEs); includes $40K for Clean up day, professional dues to organizations such as CC4CA, Climate Action Collaborative, etc. 2020 Energy Coordinator FTE requested; 10% reduction in operating expense and 0% merit impactRecycling and Waste Reduction Programs 152,500 73,000 (7,955) 217,545 217,545 217,545 217,545 217,545 2020: Re-appropriate $55K for Love Vail website; $10K to continue recycled art project; Reclass $7.5 Recycling Education from energy and transportation to Recycling Programs project code, new request $10K for single haul consultant; 2020: Love Vail website improvement ($30K); ; Annual expenditures: Green Team ($2.5K); Eagle County recycling hauls (reimbursed) $(25K); Zero Hero recycling at events ($25K); Actively Green contract ($40K); Recycling compliance, education, public art and compost pilot ($30K); 10% operating cuts and 0% meritEcosystem Health 233,500 44,413 (52,000) 225,913 225,913 225,913 225,913 225,913 2020: Re-appropriate $45.9K for NEPA contract for bighorn sheep improvement project (Defer to 2021); Annual wildlife forum ($500) cancelled in 2020; CC4CA Retreat - host community ($3K); Sustainable Destination contract ($30K); Trees for Vail $5K; Strategic Plan completion and phase I rollout ($10K); Biodiversity study as outcome of open lands plan ($50K); Forest Ranger program ($33K); wildlife habitat improvements/NEPA ($100K) less $50K reduction; Energy & Transportation 72,500 72,500 72,500 72,500 72,500 2,064 74,564 2020: E-bike pilot program research ($25K); Annual expenditures: Energy Smart Colorado partnership contract ($40K); Sole Power coordination ($7.5K); Use $2.1K on First Bank donations for Sole power prizesStreamtract Education/Mitigation 50,000 31,800 81,800 81,800 81,800 81,800 81,800 2020: $31.8K for project Re-wild; $50K for ongoing streamtract education programming such as "Lunch with Locals", landscape workshops, City Nature Challenge and storm drain artWater Quality Infrastructure 1,000,000 (750,000) 250,000 250,000 250,000 250,000 250,000 2019: Continuation of water quality improvement to Gore Creek; Stormwater site specific water and water quality construction projects as part of "Restore the Gore" includes $135K for water mitigation roof runoff grant at PW; 2019-2021 funds to continue water quality improvement to Gore Creek; Stormwater site specific water and water quality construction projects as part of "Restore the Gore"; Defer $750K to 2021; 2020 project will be design of West Vail water quality Streambank Mitigation 400,000 280,782 680,782 680,782 680,782 (30,000) 650,782 650,782 2019-2021 Continuation of Riparian Site specific construction projects for Water Quality Strategic Action Plan ($648.3K) includes 2018 Fishing is Fun grant ($30K)- See carryforward of grant revenue above Gore Creek Interpretive Signage 81,000 71,450 152,450 152,450 152,450 152,450 152,450 2020: Re-appropriate $71.5K for Phase I of Gore Greek Interpretive signage (design); 2020: Phase II of Gore Creek Interpretive Signage includes installation of "story stations" and interpretive picnic table tops.PW Solar Project 1,100,000 (1,100,000) - - - - - 2020: Installation of solar panels at Public Works Shops; Defer to 2021Open Space Land Acquisition 250,000 (250,000) - - - - - 2020: $250K annual set aside for purchase of open space - defer to 2021Total Environmental3,863,236 501,445 (2,170,289) 2,194,392 - (37,440) 2,156,952 - 2,156,952 (30,000) 2,126,952 2,064 2,129,016 ArtPublic Art - Operating 130,771 130,771 130,771 130,771 130,771 130,771 Art in Public Places programming and operationsPublic Art - General program / art 60,000 538,022 (538,022) 60,000 60,000 60,000 60,000 60,000 To purchase sculptures, artwork, art programs and events; remainder is re-appropriated each year to accumulate enough funds. Defer carryover amount to 2021 while keeping annual expense intactPublic Art - Winterfest 30,000 26,094 56,094 56,094 56,094 56,094 56,094 2020: Re-appropriate $24.1K for Winterfest, $2K for damaged ice sculpture reimbursement; Winterfest $30K per yearSeibert Memorial Statue - - - - - 19,600 19,600 2020: Pete Seibert Memorial statue community reimbursement (over $150K) to be used for ongoing statue maintenanceArt Space - 37,544 37,544 37,544 37,544 37,544 37,544 2019: Design phase for Ford Park art space- see corresponding donation from East West aboveTotal Art220,771 601,660 (538,022) 284,409 - - 284,409 - 284,409 - 284,409 19,600 304,009 ContributionsBetty Ford Alpine Garden Support 71,094 71,094 71,094 71,094 71,094 71,094 Annual operating support of the Betty Ford Alpine Gardens; annual increase to follow town's general operating annual increaseEagle River Watershed Support 40,000 40,000 40,000 40,000 40,000 40,000 Annual support of the Eagle River Watershed Council programs Adopt A Trail 5,100 5,100 5,100 5,100 5,100 5,100 Adopt A Trail Council Contribution for trails in or bordering the TownTotal Contributions116,194 - - 116,194 - - 116,194 - 116,194 - 116,194 - 116,194 VRD-Managed Facility ProjectsRecreation Enhancement Account 168,317 373,348 541,665 541,665 541,665 541,665 541,665 2019: Accumulation of annual rent paid by Vail Recreation District; to be re-invested in asset maintenance ($141,604); This amount will not be spent in 2020, but not removing because this account reserve is a term of the lease with VRDGolf Course - Other 494,636 227,873 722,509 722,509 722,509 722,509 722,509 2020: Re-appropriate $227K to complete reconstruction of maintenance building, parking and asphalt repairs, and drainage improvements; chain link-netting hybrid safety fence ($230K); complete asphalt repairs ($75K); repair wood trim on maintenance building ($25.8K), privacy fence repairs($2.2K), replace roof ($161.2K);Dobson Ice Arena - 161,023 161,023 161,023 161,023 161,023 161,023 2020: Appropriate to complete pavers and roof repairs ($161K)Ford Park / Tennis Center Improvements 91,467 72,000 163,467 163,467 163,467 163,467 163,467 2020: Re-appropriate $72K for replace gutters ($10.0K), Stain wood siding of concessions ($6.0K) and restrooms ($6.0K), restroom remodel (50K); 2020: Repair exterior doors ($9.6K); replace furnace, hot water tank, baseboards ($47.8K), replace windows ($24K); Pickleball Feasibility Study ($10K)Athletic Fields - 6,000 6,000 6,000 6,000 6,000 6,000 2020: Re-appropriate for sealcoat and crack fill in parking lot $6KGymnastics Center - 258,608 258,608 258,608 258,608 258,608 258,608 2020: $258.6K for new cooling systemTotal VRD-Managed Facility Projects 754,419 1,098,852 - 1,853,271 - - 1,853,271 - 1,853,271 - 1,853,271 - 1,853,271 Total Expenditures 8,264,660 6,905,104 (4,863,725) 10,306,039 204,000 (233,288) 10,276,751 26,000 10,302,751 116,466 10,419,217 139,164 10,558,381 Other Financing Sources (Uses)Transfer from General Fund - Transfer from Capital Project Fund 3,000 3,000 3,000 3,000 3,000 3,000 Revenue Over (Under) Expenditures (1,665,494) (5,662,560) 4,163,725 (3,164,329) (204,000) 233,288 (3,135,041) (26,000) (3,161,041) (116,466) (3,277,507) 2,212,900 (1,064,607) Beginning Fund Balance 3,824,951 14,684,013 14,684,013 14,684,013 14,684,013 14,684,013Ending Fund Balance2,159,457$ 11,519,684$ 11,548,972$ 11,522,972$ 11,406,506$ 13,619,406$ 9 December 1, 2020 - Page 48 of 338
Proposed2020 1st 2020 4th 2020 5th Amended Budget Supplemental Amended Supplemental Amended Supplemental BudgetRevenueHousing Fee in Lieu Annual Collections- - - 76,053 76,053 2020 Housing Fee-in-LieuTransfer in from Capital Projects Fund2,500,000 - 2,500,000 2,500,000 2,500,000 Workforce Housing Sales - 520,000 520,000 874,434 1,394,434 1,394,434 Total Revenue 2,500,000 520,000 3,020,000 874,434 3,894,434 3,970,487 ExpendituresInDEED Program2,500,000 2,797,725 5,297,725 874,434 6,172,159 6,172,159 Town of Vail Rental Inventory- 35,125 35,125 35,125 35,125 Solar Vail Housing Development- - - - - Chamonix unit- 520,000 520,000 520,000 520,000 Buy Down Housing- 306,460 306,460 - 306,460 76,053 382,513 Allocate 2020 Housing Fee-in-Lieu collections to Buy-Down HousingTotal Expenditures 2,500,000 3,659,310 6,159,310 874,434 7,033,744 76,053 7,109,797 Operating Income- (3,139,310) (3,139,310) - (3,139,310) (3,139,310) Beginning Fund Balance- 3,139,310 3,139,310 3,139,310 Ending Fund Balance-$ -$ -$ -$ -$ TOWN OF VAIL 2020 AMENDED BUDGET SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCEHOUSING FUND10December 1, 2020 - Page 49 of 338
Proposed2020 1st COVID-19 2020 COVID-19 2020 4th 2020 5th 2020Budget Supplemental Adjustments Amended Adjustments Amended Supplemental Amended Supplemental AmendedRevenueE911 Board Revenue845,030$ 845,030$ 845,030$ 845,030$ 845,030$ Interagency Charges 1,329,952 1,329,952 1,329,952 1,329,952 1,329,952 Other State Revenues - - - 27,425 27,425 9,334 36,759 State reimbursement for Dispatch deplayments to wildfires Other County Revenues- - - - - Town of Vail Interagency Charge661,194 (66,119) 595,075 66,119 661,194 661,194 661,194 Earnings on Investments10,000 10,000 10,000 10,000 10,000 Other- - - - - Total Revenue2,846,176 - (66,119) 2,780,057 66,119 2,846,176 27,425 2,873,601 9,334 2,882,935 ExpendituresSalaries & Benefits2,248,023 (65,961) 2,182,062 2,182,062 27,425 2,209,487 13,475 2,222,962 Wildfire Deplayments ($8.6K); $4.8K Trasnfer from the GF for Dispatch Vacation Buy Pack Program Operating, Maintenance & Contracts497,003 20,052 (49,700) 467,355 49,700 517,055 517,055 707 517,762 Wildfire Deplayment travel costsCapital Outlay- 539,948 539,948 539,948 539,948 23,000 562,948 Records Mgmt System ($23K); Computer Aided Dispatch System ($3K) Total Expenditures2,745,026 560,000 (115,661) 3,189,365 49,700 3,239,065 27,425 3,266,490 37,182 3,303,672 Revenue Over (Under) Expenditures 101,150 (560,000) 49,542 (409,308) 16,419 (392,889) - (392,889) (27,848) (420,737) Transfer In from General Fund- - - - - 4,848 4,848 Beginning Fund Balance1,345,121 417,435 1,788,950 1,788,950 1,788,950 1,788,950 Ending Fund Balance1,446,271$ 1,379,642$ 1,396,061$ 1,396,061$ 1,373,061$ TOWN OF VAIL 2020 AMENDED BUDGET SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCEDISPATCH SERVICES FUND11December 1, 2020 - Page 50 of 338
Ordinance No. 21, Series of 2020
ORDINANCE NO. 21
SERIES OF 2020
AN ORDINANCE MAKING BUDGET ADJUSTMENTS TO THE TOWN OF VAIL GENERAL
FUND, CAPITAL PROJECTS FUND, REAL ESTATE TRANSFER TAX FUND, HOUSING
FUND AND DISPATCH SERVICES FUND, OF THE 2020 BUDGET FOR THE TOWN OF
VAIL, COLORADO; AND AUTHORIZING THE SAID ADJUSTMENTS AS SET FORTH
HEREIN; AND SETTING FORTH DETAILS IN REGARD THERETO.
WHEREAS, contingencies have arisen during the fiscal year 2020 which could not have
been reasonably foreseen or anticipated by the Town Council at the time it enacted Ordinance No.
13, Series of 2019, adopting the 2020 Budget and Financial Plan for the Town of Vail, Colorado;
and,
WHEREAS, the Town Manager has certified to the Town Council that sufficient funds are
available to discharge the appropriations referred to herein, not otherwise reflected in the Budget, in
accordance with Section 9.10(a) of the Charter of the Town of Vail; and,
WHEREAS, in order to accomplish the foregoing, the Town Council finds that it should make
certain budget adjustments as set forth herein.
NOW, THEREFORE, BE IT ORDAINED, BY THE TOWN COUNCIL OF THE TOWN OF
VAIL, COLORADO that:
1.Pursuant to Section 9.10(a) of the Charter of the Town of Vail, Colorado, the Town
Council hereby makes the following budget adjustments for the 2020 Budget and Financial Plan for
the Town of Vail, Colorado, and authorizes the following budget adjustments:
General Fund $ (427,141)
Capital Projects Fund 1,432,252
Real Estate Transfer Tax Fund 139,164
Housing Fund 76,053
Dispatch Services Fund 37,182
Interfund Transfers (122,348)
Total $ 1,135,162
2.If any part, section, subsection, sentence, clause or phrase of this ordinance is for any
reason held to be invalid, such decision shall not affect the validity of the remaining portions of this
ordinance; and the Town Council hereby declares it would have passed this ordinance, and each
part, section, subsection, sentence, clause or phrase thereof, regardless of the fact that any one or
more parts, sections, subsections, sentences, clauses or phrases be declared invalid.
December 1, 2020 - Page 51 of 338
3.The Town Council hereby finds, determines, and declares that this ordinance is
necessary and proper for the health, safety, and welfare of the Town of Vail and the inhabitants
thereof.
4.The repeal or the repeal and reenactment of any provision of the Municipal Code of
the Town of Vail as provided in this ordinance shall not affect any right which has accrued, any duty
imposed, any violation that occurred prior to the effective date hereof, any prosecution commenced,
nor any other action or proceedings as commenced under or by virtue of the provision repealed or
repealed and reenacted. The repeal of any provision hereby shall not revive any provision or any
ordinance previously repealed or superseded unless expressly stated herein.
5.All bylaws, orders, resolutions, and ordinances, or parts thereof, inconsistent
herewith are repealed to the extent only of such inconsistency. This repealer shall not be construed
to revise any bylaw, order, resolution, or ordinance, or part thereof, theretofore repealed.
INTRODUCED, READ, APPROVED, AND ORDERED PUBLISHED ONCE IN FULL ON
FIRST READING this 1st day of December, 2020, and a public hearing shall be held on this
Ordinance on the 15th day of December, 2020, at the regular meeting of the Town Council of the
Town of Vail, Colorado, in the Municipal Building of the town.
_______________________________
Dave Chapin, Mayor
ATTEST:
___________________________
Tammy Nagel, Town Clerk
Ordinance No. 21, Series of 2020
December 1, 2020 - Page 52 of 338
VA I L TO W N C O UNC I L A G E ND A ME MO
I T E M /T O P I C : O rdinance No. 22, S eries of 2020, F irst R eading, A n O rdinance R epealing and
Reenacting C hapter 2 of Title 6 of the Vail Town Code R egarding P rocedures for D isposing on
Unclaimed P roperty in the Town
P RE S E NT E R(S ): C raig B ettis, Vail P olice Commander
AC T IO N RE Q UE S T E D O F C O UNC IL : A pprove, approve with amendments or deny
Ordinance No. 22, Series of 2020 upon first reading
B AC K G RO UND: Ordinance No. 22, S eries of 2020 would update the Vail Town Code to ref lect
the recent updates to Unclaimed P roperty A ct, C .R .S. §§ 38-13-101, et seq. (the "Act").
S TAF F RE C O M M E ND AT I O N: Approve, approve with amendments or deny Ordinance No. 22,
S eries of 2020 upon f irst reading
AT TAC H ME N TS :
Description
Memo
Ordinance 22
December 1, 2020 - Page 53 of 338
TO: Town Manager Scott Robson
FROM: Commander Craig Bettis
Town Attorney Matt Mire
DATE: December 1st, 2020
SUBJECT: Adoption of Unclaimed Property Ordinance #22
Purpose Statement:
This memorandum provides a brief overview of the recently updated Unclaimed Property
Act, C.R.S. §§ 38-13-101, et seq. (the "Act") and the requisite reporting requirements for
certain abandoned or unclaimed property. As of July 1, 2020, the Town needs to either
comply with the Act in full or amend the Vail Town Code to opt out of the Act. As explained
below, we would not recommend that the Town opt out. Regardless, several
amendments to the Vail Town Code are required, and those amendments are reflected
in the attached ordinance #21.
Background:
The Unclaimed Property Act- The Act provides for the reporting and delivery to the State
Treasurer of certain unclaimed or abandoned property held by governmental entities.
Generally, all intangible property, including any income or increment derived therefrom,
less any lawful charges, that is held, issued or owing in the ordinary course of business
and has remained unclaimed for more than 5 years after it became payable or
distributable is presumed abandoned. "Intangible property" also includes "moneys,
checks, drafts, deposits, interest, dividends and income." Property is payable or
distributable notwithstanding the owner's failure to make demand or present any
instrument or document required to receive payment.
The Act also addresses when certain property is deemed abandoned. For instance,
property held by municipalities "which remains unclaimed by the owner for more than one
year after becoming payable or distributable is presumed abandoned."
Importantly, the Act does not apply to tangible personal property, which is what the Vail
Town Code primarily addresses. Thus, bicycles, wallets and similar items that are found
or turned in to the Police Department are not subject to the Act.
The Town must report the existence of unclaimed property subject to the Act to the State
Treasurer by November 1 of each year. All unclaimed property must be reported
regardless of amount or value. The report must include certain specific requirements
including the last known address and name of each person appearing to be the owner; a
December 1, 2020 - Page 54 of 338
Town of Vail Page 2
description of the property; and the date the property became payable. The Town must
also keep a record of any property where the name and last known address of the owner
is known for a period of 5 years after the property becomes reportable. With the report,
the Town must deliver the property to the State. If the Town fails to deliver the property
to the State, the Town must pay interest at the annual rate of 18% on the property or
value from the date the property should have been paid or delivered. The Act also
contains civil penalties where a holder "willfully" fails to file a report or deliver unclaimed
property to the State.
Local Regulation of Unclaimed Property and Exemption- Under the Act, any unclaimed
property held by any person is subject to the custody of the State unless another statute
or local law provides otherwise. In other words, if the Town has adopted its own local law
concerning disposition of unclaimed property subject to the Act, it is not required to comply
with the procedures provided in the Act for handing property over to the State. However,
even if the Town adopts a local ordinance, the Town is not exempt from the reporting
requirements.
To opt out of the Act, the Town would need to take the following steps:
1. Adopt an ordinance relating to the disposition of property, which ordinance
must require the local government to hold the property for the owner for at least
5 years after the date it is presumed abandoned. In addition, property held by
a government is abandoned "one year after the property becomes
distributable." Thus, the Town must retain abandoned property for at least 6
years.
2. Provide the State with an electronic report by November 1 of each year that
includes an alphabetical list of the purported owners of the property and the
value of the property held.
Chapter 2 of Title 6 of the Vail Town Code currently governs all tangible and intangible
lost, abandoned or unclaimed property in the Town. To comply with the Act, we have
now separated the definitions of unclaimed property and exempt intangible property.
Unclaimed property is all property not subject to the Act and can be regulated freely by
the Town. As requested, we have amended the Code to provide that this property will be
held for 180 days before it will be disposed of as the Town deems proper, including
donating any such unclaimed property to charity. Exempt intangible property will remain
subject to the Act in full. In our opinion, it is not worth changing the Code to opt out of the
Act, because all reporting and lengthy retention requirements would remain in effect.
Conclusion
We would not recommend that the Town opt out of the Act, because of the limited
circumstances in which it would apply, and because the reporting requirements would
remain. As such, the Town will remain subject to the Act, and must report and remit most
intangible unclaimed property to the State on an annual basis. In the attached
ordinance#21, we have made the required amendments to the Vail Town Code to
otherwise comply with the Act.
December 1, 2020 - Page 55 of 338
Town of Vail Page 3
We ask that you accept memo and comply with the Unclaimed Property Act, C.R.S. §§
38-13-101and move forward to adopt Ordinance #22.Lastly, staff including Finance and
Administrative Services, have already began working to make sure our systems and
property management/ tracking is in total compliance with the Act and Ordinance.
December 1, 2020 - Page 56 of 338
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ORDINANCE NO. 22
SERIES 2020
AN ORDINANCE REPEALING AND REENACTING CHAPTER 2 OF
TITLE 6 OF THE VAIL TOWN CODE REGARDING PROCEDURES FOR
DISPOSING OF UNCLAIMED PROPERTY IN THE TOWN
NOW BE IT ORDAINED BY THE TOWN COUNCIL OF THE TOWN OF VAIL,
COLORADO, THAT:
Section 1. Chapter 2 of Title 6 of the Vail Town Code is hereby repealed in its
entirety and reenacted as follows:
6-2-1: DEFINITIONS:
For purposes of this Chapter, the following terms shall have the following
meanings:
EXEMPT INTANGIBLE PROPERTY: Any fixed and certain interest in
intangible property held, issued, or owned in the ordinary course of the
Town's business, including without limitation cash, checks, drafts, deposits,
interest, dividends, income, credit balances, customer overpayments, gift
cards, refunds, unpaid wages or pension benefits, reimbursements, stocks,
unpaid wages, and interest or income derived therefrom.
OWNER: A person that owns unclaimed property held by the Town or their
duly authorized legal representative or successor in interest.
UNCLAIMED PROPERTY: Any tangible or intangible property, except
exempt intangible property, that is held by or under the control of the Town
that has not been claimed by its owner for a period of more than one
hundred and eighty (180) days after the Town took possession of the
property.
6-2-2: PROCEDURES:
A. Personal Notice: Prior to disposition of any unclaimed property
having an estimated value of one thousand dollars ($1,000) or more, the
Police Department shall give written notice by certified mail, return receipt
requested, to the last known address of a known owner of unclaimed
property. The notice shall include a description of the property, the
estimated value of the property, and the location where the owner may pick
up the property. The notice shall also state that if the owner fails to provide
the Police Department with a written claim for the return of the property
within thirty (30) days of the date of the notice, the property shall become
the sole property of the Town and any claim of the owner to such property
shall be deemed forfeited.
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B. Notice by Publication: Prior to disposition of any unclaimed property
having an estimated value of one thousand dollars ($1,000) or more and
having no known owner, or when the Town has no last known address of
the owner, the Police Department shall cause a notice to be published on
the Town's website. The notice shall include a description of the property
and the estimated value of the property. The notice shall also state that if
the owner fails to provide the Police Department with a written claim within
thirty (30) days of the date of the publication of the notice, the property shall
become the sole property of the Town and any claim of the owner to such
property shall be deemed forfeited.
C. Time Limits:
1. If the Police Department receives no timely written claim, the
property shall become the sole property of the Town and any claim of the
owner to such property shall be deemed forfeited.
2. Any unclaimed property of less than one thousand dollars
($1,000) shall become the sole property of the Town thirty (30) days after it
becomes unclaimed property.
D. Claims: The Police Department shall evaluate each timely written
claim and give written notice within thirty (30) days that the claim has been
accepted or denied in whole or in part. The Police Department may
investigate the validity of the claim and may request further supporting
documentation from the claimant. If there is more than one claimant for the
same property, the Police Department may, in its sole discretion, resolve
said claims, or may file an interpleader action. If any claim is denied, the
property shall become the sole property of the Town and any claim of the
owner of such property shall be deemed forfeited. The Police Department's
decision shall be final, subject only to judicial review as provided by law.
6-2-3: EXEMPTIONS:
The following are exempt from this Chapter:
1. Exempt intangible property that is administered and disposed
of pursuant to C.R.S. § 38-13-101, et seq., as amended; and
2. Vehicles subject to impoundment.
6-2-4: DISPOSITION:
In the event unclaimed property becomes the property of the Town under
this Chapter, or is otherwise deemed forfeited to the Town, the Police
Department may elect to retain the property for use in the conduct of Town
business, may elect to donate the property to a non-denominational
charitable organization serving the citizens of the Town, or may elect to sell
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the property at public auction. The sale and conveyance of any such
property is without right of redemption. If no bid is made for an item offered
for sale, it shall remain the property of the Town and the Town may either
retain the property or dispose of it.
Section 2. If any part, section, subsection, sentence, clause or phrase of this
ordinance is for any reason held to be invalid, such decision shall not affect the validity of
the remaining portions of this ordinance; and the Town Council hereby declares it would
have passed this ordinance, and each part, section, subsection, sentence, clause or
phrase thereof, regardless of the fact that any one or more parts, sections, subsections,
sentences, clauses or phrases be declared invalid.
Section 3. The amendment of any provision of the Vail Town Code in this
ordinance shall not affect any right which has accrued, any duty imposed, any violation
that occurred prior to the effective date hereof, any prosecution commenced, nor any
other action or proceeding as commenced under or by virtue of the provision amended.
The amendment of any provision hereby shall not revive any provision or ordinance
previously repealed or superseded unless expressly stated herein.
Section 4. All bylaws, orders, resolutions and ordinances, or parts thereof,
inconsistent herewith are repealed to the extent only of such inconsistency. This repealer
shall not be construed to revise any bylaw, order, resolution or ordinance, or part thereof,
theretofore repealed.
INTRODUCED, READ ON FIRST READING, APPROVED, AND ORDERED
PUBLISHED ONCE IN FULL ON FIRST READING this 1st day of December, 2020 and a
public hearing for second reading of this Ordinance is set for the 15th day of December,
2020, in the Council Chambers of the Vail Municipal Building, Vail, Colorado.
_____________________________
Dave Chapin, Mayor
ATTEST:
____________________________
Tammy Nagel, Town Clerk
READ AND APPROVED ON SECOND READING AND ORDERED PUBLISHED
this 12th day of December, 2020.
_____________________________
Dave Chapin, Mayor
ATTEST:
____________________________
Tammy Nagel, Town Clerk
December 1, 2020 - Page 59 of 338
VA I L TO W N C O UNC I L A G E ND A ME MO
I T E M /T O P I C : O rdinance 23, Series of 2020, A n Emergency Ordinance Regarding P rivate
Gatherings and I ndoor Dining at R estaurants and Bars in the Town of Vail
P RE S E NT E R(S ): Scott R obson, Town Manager
AC T IO N RE Q UE S T E D O F C O UNC IL : A pprove, approve with amendments or deny
Ordinance No. 23, Series of 2020
B AC K G RO UND: On March 10, 2020, the Governor of the State of Colorado recognized the
C O V I D-19 pandemic and declared a state of emergency. On March 13, 2020, the Town Manager
declared a disaster emergency in and for the Town of Vail, Colorado, pursuant to the C olorado
Disaster E mergency Act, C.R.S . § 24-33.5-701, et seq. (the "Act"), and S ection 13.5 of the
Town's Home Rule C harter, which declaration was thereaf ter continued by the Town C ouncil. on
November 17, 2020, the Colorado Department of P ublic Health and E nvironment ("C D P HE ")
mandated that all counties in C olorado f ollow the restrictions outlined in F irst Amended P ublic
Health Order 20-36, which includes the application of the C O V I D-19 D ial. Eagle County is
currently at L evel Orange on the C O V I D-19 Dial, but without additional action, could move to L evel
Red. On November 24, 2020, the Town Manager enacted an emergency order regarding private
gatherings and indoor dining at restaurants and bars in the town.
S TAF F RE C O M M E ND AT I O N: Approve, approve with amendments or deny Ordinance No. 23,
S eries of 2020
AT TAC H ME N TS :
Description
Ordinance 23, Series of 2020
December 1, 2020 - Page 60 of 338
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ORDINANCE NO. 23
SERIES 2020
AN EMERGENCY ORDINANCE REGARDING PRIVATE GATHERINGS
AND INDOOR DINING AT RESTAURANTS AND BARS IN THE TOWN
OF VAIL
WHEREAS, on March 10, 2020, the Governor of the State of Colorado recognized
the COVID-19 pandemic and declared a state of emergency;
WHEREAS, on March 13, 2020, the Town Manager declared a disaster
emergency in and for the Town of Vail, Colorado, pursuant to the Colorado Disaster
Emergency Act, C.R.S. § 24-33.5-701, et seq. (the "Act"), and Section 13.5 of the Town's
Home Rule Charter, which declaration was thereafter continued by the Town Council;
WHEREAS, the emergency conditions caused by the COVID-19 pandemic, as
defined by C.R.S. § 24-33.5-702 and the Home Rule Charter, persist and require
additional and sustained action by the Town;
WHEREAS, on November 17, 2020, the Colorado Department of Public Health
and Environment ("CDPHE") mandated that all counties in Colorado follow the restrictions
outlined in First Amended Public Health Order 20-36, which includes the application of
the COVID-19 Dial;
WHEREAS, Eagle County is currently at Level Orange on the COVID-19 Dial, but
without additional action, could move to Level Red; and
WHEREAS, the Town Council finds it in the best interest of the public health, safety
and welfare to adopt impose the following restrictions on private gatherings and indoor
dining at bars and restaurants in the Town of Vail.
NOW, THEREFORE, BE IT ORDAINED BY THE TOWN COUNCIL OF THE
TOWN OF VAIL, COLORADO, THAT:
Section 1. Private Gatherings. Private gatherings, as defined by CDPHE Third
Amended Public Health Order 20-35 ("PHO 20-35"), are limited as follows: both indoor
and outdoor private gatherings may only include individuals from the same household.
Section 2. Indoor Dining. For indoor dining at restaurants, bars and other
places of accommodation permitted to offer food and beverages for on-site consumption,
as defined by PHO 20-35, only members of the same household may be seated together.
Section 3. Penalties. Violations of this ordinance shall be punishable as follows:
a fine of $50 for the first offense; a fine of $250 for the second offense; and for any
subsequent offense, a mandatory court appearance subject to the penalties set forth in
Section 1-4-1 of the Vail Town Code, including a fine of up to a $2,650, incarceration not
to exceed 180 days, or both.
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Section 4. Enforcement. The members of the Town's Police Department, code
enforcement, and such other law enforcement and peace officers as may be authorized
by the Town Manager are hereby authorized and directed to enforce the orders, rules,
and regulations made or issues pursuant to this ordinance.
Section 5. Severability. If any part, section, subsection, sentence, clause or
phrase of this ordinance is for any reason held to be invalid, such decision shall not affect
the validity of the remaining portions of this ordinance; and the Town Council hereby
declares it would have passed this ordinance, and each part, section, subsection,
sentence, clause or phrase thereof, regardless of the fact that any one or more parts,
sections, subsections, sentences, clauses or phrases be declared invalid.
Section 6. Repealer. All bylaws, orders, resolutions and ordinances, or parts
thereof, inconsistent herewith are repealed to the extent only of such inconsistency. This
repealer shall not be construed to revise any bylaw, order, resolution or ordinance, or part
thereof, theretofore repealed.
Section 7. Emergency. Pursuant to § 4.11 of the Vail Town Charter, the Town
Council hereby finds and declares that this ordinance is necessary for the immediate
preservation of the public health, safety and welfare, to prevent the spread of COVID-19.
Section 8. Effective Date. This ordinance shall be effective immediately upon
adoption.
INTRODUCED, READ, APPROVED, AND ORDERED PUBLISHED ONCE IN
FULL this 1st day of December, 2020.
_____________________________
Dave Chapin, Mayor
ATTEST:
____________________________
Tammy Nagel, Town Clerk
December 1, 2020 - Page 62 of 338
VA I L TO W N C O UNC I L A G E ND A ME MO
I T E M /T O P I C : S econd Reading of O rdinance No. 17, S eries 2020, an ordinance adopting a
budget and financial plan and making appropriations to pay the costs, expenses and liabilities of
the Town of Vail, Colorado f or its f iscal year J anuary 1, 2021 through D ecember 31, 2021.
P RE S E NT E R(S ): Kathleen Halloran, F inance Director and Carlie S mith, F inancial S ervices
Manager
AC T IO N RE Q UE S T E D O F C O UNC IL : A pprove or approve with amendments Ordinance No.
17, S eries 2020.
B AC K G RO UND: Please see attached memo.
S TAF F RE C O M M E ND AT I O N: Approve or approve with amendments Ordinance No. 17,
S eries 2020.
AT TAC H ME N TS :
Description
12012020 TM 2020 Budget-2nd Reading
2021 T M Budget P owerpoint
Contribution Applications
December 1, 2020 - Page 63 of 338
2021 PROPOSED BUDGET
2nd Reading
December 1, 2020
December 1, 2020 - Page 64 of 338
COVER MEMO 1
REVENUE
−Major Revenue Analysis 13
EXPENDITURES
General Fund 14
Personnel
−Summary of Changes in Personnel 15
−Ten-Year Summary of Budgeted Positions by Department 17
−Employee Benefits Summary 18
Contributions
−Contributions Summary 19
−Contributions Notes 21
CAPITAL PLAN
−Capital Projects Fund 31
−Real Estate Transfer Tax Fund 34
−Housing Fund 37
−Unfunded 38
−Project Narratives/Memos 39
OTHER FUNDS
−Marketing Fund 48
−Heavy Equipment Fund 49
−Health Insurance Fund 50
−Dispatch Services Fund 51
−Timber Ridge Housing Fund 52
TOWN OF VAIL
PROPOSED 2021 BUDGET
TABLE OF CONTENTS
ORDINANCE 53
This Table of Contents is "Clickable". Click the headings below to be directed to selected page.
December 1, 2020 - Page 65 of 338
TO: Vail Town Council
FROM: Finance Department
DATE: December 1, 2020
SUBJECT: Proposed 2021 Town Manager’s Budget
I. SUMMARY
Second reading of Ordinance No. 17, Series 2020, an ordinance approving the 2021 Town
Manager’s Budget.
II. DISCUSSION
On November 17th, Council approved the budget ordinance upon first reading. Any changes or
additional information resulting from that meeting is included below:
Revenue:
Town Council expressed concern with recent (and coming) public health orders
regarding restaurants and seating capacity. Restaurants and bars make up the “Food
and Beverage” or F&B category of the town’s sales tax reports. This category
accounted for $3.4 million in sales tax collections last winter (Nov-April). The town’s
current budget, at “Crisis” level recession plan projects a 40% decrease in sales tax
collections for all categories in November and December, and a 30% decrease for
January – April. If the town moves to the “Critical” level of recession plan with a
worsening of the local economy, the projections estimate a 50% decrease in sales tax
collections. If F&B worsened beyond those projections (for example, revenues down as
much as 75% from the prior winter season), that would impact town of Vail sales tax
collections by an additional $850,000.
General Fund:
• The Economic Development budget has been reduced by $158,000 to reflect the town’s
sponsorship of the Mountain Travel Symposium event transferring to 2022 (previously
scheduled for 2021). These funds will be requested for Council approval during the
2022 annual budget process.
• Staff is requesting to carryover relief funds unused in 2020: $500,000 of Commercial
Relief and $130,000 of Community Relief. Upon approval of this 2021 budget
placeholder, staff will present proposed programs to Council on December 15th based
on lessons learned and feedback from the community and businesses.
December 1, 2020 - Page 66 of 338
Town of Vail Page 2
Capital Projects Fund
Staff has updated the Capital Projects Fund to reflect Council’s approval to proceed with
improvements to Donovan Pavilion this November. Budgeted expenditures in 2021 ($721K)
have been eliminated with expectation that staff will bring forward the project in the
supplemental budget process this December. This will allow for the project to be contracted in
2020. The current 2020 budget of $125K (for planning/design), will be increased to $1.3 million,
which reflects construction bids received and will allow for further environmental assessment of
the improvements.
Dispatch Services Fund
Staff has updated the Dispatch Services Fund revenues and expenditures to reflect the Eagle
County E911 Authority Board’s decision to fund new emergency Call Handling Equipment
(CPE). The latest equipment was installed in 2013 and is currently considered “end of life”,
Century Link will not maintain it past this current period. The upgrade is also necessary to
comply with the recent mandatory conversion to Colorado’s ESInet (Emergency Services IP
networks), as well as the increased reliance on digital data flow “Next Gen 911”. In its
November board meeting, The Eagle County 911 Authority Board approved the purchase of
Motorola’s Vesta CPE and will contribute $259,304 of their telephone surcharge revenue in
2021 for this project. The total project cost of $260,913 will be reflected in the Dispatch
Services Fund as a capital expenditure.
THE FOLLOWING INFORMATION IS REPEATED FROM THE NOVEMBER 3rd COUNCIL
PACKET:
The purpose of this discussion is to provide feedback to staff prior to the first reading of the
budget ordinance scheduled for November 17th. Information provided in this draft includes the
proposed revenue and expenditures for all town funds, a summary of changes in personnel,
funding recommendations for Council contributions and a fifteen-year capital plan.
Prior to today’s draft, staff held several meetings to gather feedback from Council on preliminary
budget assumptions. Staff held a budget preview meeting where preliminary revenue and
expenditure discussions took place, a Capital Improvement Plan meeting with a first look at
2021 proposed capital projects, and staffing and benefit meeting.
The following outcomes / feedback from these budget meetings were included in the creation of
the 2021 budget proposal:
• Develop three budget scenarios according to the town’s recession plan: “Major”, “Crisis”,
and “Critical”.
• Continue operating under the town’s “Crisis” level recession plan
• Conservatively budget 2021 revenues
• Modify the General Fund/Capital Projects sales tax split to 80/20 (generally 62/38)
• Maintain a 10% decrease to department operating budgets
• A performance-based merit range of 1 - 3%
• Explore opportunities to finance the Public Works shop building
After several budget meetings with each department, a draft of the proposed 2021 budget is
presented to Council that prioritizes Council’s focus areas while maintaining the “Crisis”
level recession plan.
December 1, 2020 - Page 67 of 338
Town of Vail Page 3
BUDGET OVERVIEW
The Town of Vail 2021 budget proposal presented in this document reflects the town’s vision to
be the premier international mountain resort community in a fiscally responsible manner.
Each year the Town Manager and staff prepare an annual budget that serves as a funding plan
as determined by Town Council.
The 2021 budget was guided by the town’s Crisis Level recession plan. This budget focuses on
recovery from the COVID-19 pandemic by conservatively projecting revenues and maintaining
budget reductions across the organization while still prioritizing Council’s strategic goals found
in both Council Action Plan and most recent Community Survey. These goals include ensuring
citizens are afforded the opportunity to live and thrive in our community, providing a world class
guest experience, balancing our economic, environmental and social needs to deliver a
sustainable community as well as growing a vibrant and diverse economy.
Impacts of 2020 on the Budget Process:
With public health orders relating to the COVID-19 pandemic implemented by mid-March, local
businesses and town services were dramatically impacted by stay at home orders and business
closures. As a result, sales tax revenues took a dramatic down-turn until the early summer
months when public health orders allowed a gradual opening. The Town, local businesses and
non-profits partnered on new programs and safety measures to encourage safe openings of
businesses. In response to the economic impacts, the town quickly implemented a Community
Relief effort to help employees and locals receive assistance with rent, food, behavioral health
and medical support. Later the town also implemented several economic recovery initiatives
including Commercial Rent Relief program, music entertainment in the villages and Ford Park,
among others. This winter the town is sponsoring warming areas around town and tent
structures to expand restaurant seating capabilities. These efforts have contributed to a
recovery of economic vitality in Vail.
2020 Sales Tax collections were hit hardest in March and April (down 48% and 71%,
respectively). May (down 34%), June (down 36%) and July (down 17%) experienced a bit of a
comeback. August and September exceeded expectations, with August down only 5% and
September UP almost 9% (a record for September). The year-end forecast of $22.5M is a 23%
December 1, 2020 - Page 68 of 338
Town of Vail Page 4
decrease from 2019 and conservatively assumes October thru December would come in 40%
down from the prior winter. This forecast leads into the 2021 revenue assumptions in the
“Revenue” section below.
The 2021 budget planning process includes three levels of financial planning for a Major,
Crisis, and Critical recession should the public health situation improve or worsen.
Revenues are projected for each recession plan level, and departments were tasked with creating
an operating plan for each scenario. The budget proposal presented continues the Crisis level
recession plan that the town implemented in May 2020. At this level sales tax is projected 23%
down from the 2020 original budget. Should conditions improve, the “Major” level sales tax is
projected at a 17% decrease from the 2020 original budget and if conditions worsen, the “Critical”
phase assumes a 40% decrease in sales tax collections from 2020.
The chart below is a high-level depiction of the proposed budget for the town’s General Fund. It
summarizes each phase of the town’s recession plan for 2021:
“Major” “Crisis” “Critical”
Sales Tax Assumption -17% -23% -40%
Revenue $43.4M $41.2M $35.3M
Expenditures $(43.0)M $(42.7)M $(38.4)M
Net $0.4M $(1.5)M $(3.1M)
Ending GF Fund Balance $35.3M $33.8M $31.7M
Min. Reserve 35% of Annual
Revenues
82% 77% 72%
The town’s 2021 budget is funded by a projected $70.6 million net revenue budget across all of
the town’s funds. This is a 19.0% decrease from 2019 and an 6.3% decrease from the 2020
forecast. Sales tax is the town’s main source of funding making up 32% of all revenues. 2021
Sales tax is conservatively proposed at $22.5 million, down 23% from 2019 and flat with 2020
projections. Compared to 2019 this projection assumes a 30% decrease in sales tax collections
for January through April, a 17% decrease May through October (flat with 2020), and a 20%
decrease moving into the 2021/2022 ski season (November and December). Eighty percent of
the estimated $22.5 million in sales tax collections is budgeted to go towards General Fund
operations and the remaining 20% to the Capital Projects Fund. Historically sales tax collections
have been allocated with a split of 68% to the General Fund and 32% to the Capital Projects
Fund. The change in the sales tax allocation was supported by Council to help maintain operating
service levels for guests and the community. Capital projects were delayed or re-prioritized to
accommodate the change in revenue split.
REVENUE (All Funds) $70.6M
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Town of Vail Page 5
Other major 2021 revenue sources and projections include the following:
Fund 2020
Forecast
2021
“Crisis”
Projections
Sales Tax GF and
Capital
$22.5M $22.5M Down 23% from 2019
Flat with 2020
RETT RETT $ 8.0M $ 7.0M Based on 5-year average;
2020 record year
Property Tax GF $ 5.9M $ 6.0M Flat with 2020
Re-assessment impacts 2022
Parking GF $ 5.1M $5.0M Down 25% from 2019
Down 1% from 2020
Lift Tax GF $ 3.4M $3.5M Down 34% from 2019
Down 1% from 2020
Construction Use
Tax
Capital $ 1.8M $ 2.3M Up 25% from 2020
Down 9% from 2019
Across all funds, 2021 expenditures are proposed at $99.5 million. The Public Works shops
expansion projects makes up $17.2 million of that total. Without it, total spending of $82.3M is
down 4.2% from the 2020 original budget. Expenditures can be grouped into three main
categories: municipal services, capital expenditures and debt service. For 2021, $49.1 million or
49.4% represents municipal services while 49.4% or $49.17 million represents capital
expenditures. Debt service expenditures total $1.2 million or 1.2% of expenditures.
Municipal
Services
49.4%
Capital
Improveme
nts
49.4%
Debt
Service
1.2%
Where the Money Goes
2021 Budgeted Expenditures $99.5M
EXPENDITURES (All Funds) $99.5M
$99.6M
December 1, 2020 - Page 70 of 338
Town of Vail Page 6
Debt Proposal
The town currently has no debt, but the 2021 budget proposes to finance the Public Works Shops
expansion. Approximately $17.2 million of the $50.0 million capital budget is proposed for this
project, offset by $15.0 million in bond proceeds. Staff is recommending to finance the expansion
based on a low-interest rate environment which would cost the town a total of approximately $2.7
million over the life of the debt compared to the cost of waiting to cash-fund the project. Cash-
funding would cost the town $5.1 million in construction cost escalation of 3% per year, with the
town unable to fund the project until 2028. Annual debt service payments estimated at $1.2 million
per year preserves capital project fund balance for other town initiatives within the 15-year capital
plan such as bus replacements, public safety and technology improvements, snowmelt system
replacement, and unforeseen future projects.
Municipal Services
Within the $49.1 million municipal services budget, expenditures can be viewed by either category
(personnel, marketing and special events, and other operating) or department.
As a service organization, the
majority of Municipal spending is
for personnel. Salaries and
benefits total $34.1M, or 70% of
the operating expenditures.
Public Safety makes up 29% of municipal spending, followed by
Public Works functions at 21%, Transit and Parking at 15%,
Administration/Risk Management at 14%, and Contributions
and Events at 7%
Please note that the Housing 1% is only department operations
and does not include capital investment by the town in the
InDEED program or other housing asset investments.
Salaries
51%
Benefits
18%
Contributions,
Marketing,
Special Events
5%
Fleet
Operating
Expenses
7%
All Other
Operating
Expenses
19%
Where the Money Goes
Municipal Services by Category
Police
13%
Public Safety
Communications
5%Fire
11%
Town Officials
3%
Administrative
Services &
Risk
Management
11%
Community
Development
5%
Environmental
2%
Housing
1%
Library
2%
Contributions,
Marketing, &
Special Events
7%
Public Works &
Streets
11%
Parks & AIPP
4%Transportation
& Parking
15%
Facilities &
Fleet
Maintenance
7%
Employee
Housing EHOP
Program
3%
Where the Money Goes
Municipal Services by Area
December 1, 2020 - Page 71 of 338
Town of Vail Page 7
PERSONNEL (All Funds) $34.1M
As a service industry, the majority of municipal services expenditures relates to staffing. For 2021,
this represents $34.1 million or 70% of the municipal services budget.
Compensation
In response to economic impacts of the COVID-19 pandemic and implementation of the town’s
recession plan, hiring and wage freezes were implemented starting in March 2020. Vacant
positions have also remained unfilled. The 2021 budget proposes to unfreeze wages with a 1-3%
merit increase based on employee performance upon the review of economic conditions during
the first quarter of 2021. The 2021 budget also proposes minimal changes to the town’s health
plan structure with no price increase to employees or departments and includes the continuation
of programs resulting from the “Great Place to Work Committee” including the Vacation
Reinvestment Program where employees can reinvest 40 hours of unused vacation into their 457
retirement account or medical savings account, and the $800 Employee Wellness benefit.
Headcount
The town’s operations are proposed to be supported by 336.5 full time equivalent (FTE) positions
in 2021, a 5.2 (or 1.6%) increase from 2020. A total of four positions previously approved in the
Original 2020 budget but later frozen have been authorized to be filled starting either January 1,
or after the first quarter of 2021. The headcount also includes “catch-up” additions that were
approved during 2020. Changes to headcount included in the 2021 budget include:
Position FTE
Count
Status Included in 2021
Fire Inspector 1.0 Approved 2020; Frozen √
Construction Manager 1.0 Approved 2020; Frozen √
Environmental Coordinator 1.0 Approved 2020; Frozen Funded 2nd Qtr
Sr. Planner – Comm Dev 1.0 Approved 2020; Frozen Funded 2nd Qtr
Seasonal Maintenance Wkr 2.0 Approved 2020 (4 Seas) √
Financial Analyst 1.0 Approved 2020 √
Police Admin 0.25 Approved 2020 √
Risk Management 0.20 Approved 2020 √
Housing – Planner 1 1.0 New √
Econ Dev – Admin 0.5 New √
Environment – Admin 0.25 New √
December 1, 2020 - Page 72 of 338
Town of Vail Page 8
DEPARTMENT SPENDING (All Funds) $9.1M
Departmental spending (also labeled as “All Other Operating Expenses” in the chart above) is
proposed at $9.1M for 2021. The majority of operating expenses are funded by the General Fund
($8.2M). The remaining is funded by the Real Estate Transfer Tax Fund (Environmental
Sustainability, Forest Health, Parks, and Public Art), Dispatch Services Fund, and the Heavy
Equipment Fund (Fleet). For 2021 departments were directed to maintain the 10% budget
reductions put in place in 2020 as part of the Crisis level recession plan.
CONTRIBUTIONS AND EVENTS (All Funds) $2.3M
The 2021 budget proposes a total of $2.3 million which includes funding for special events ($1.8
million) and Council Contributions ($474K).
Special events spending of $1.8M is reported in the Marketing fund, using $335K of business
license revenue along with ($1.5M) funded by a transfer from the General Fund. Overall event
spending reflects a reduction of 43% ($1.38 million) from the 2020 original budget. The majority
of this reduction ($1.34M) is due to the cancellation of some of the larger Council funded events
such as the Burton US Open, Snow Days, and Spring Back to Vail. During 2020, Council approved
a new funding category called “Ambient and Music Events”. This category will provide funding for
seasonal ambient and music entertainment in Vail Village and Lionshead with the goal of
enhancing the guest experience in order to aid in economic recovery efforts. The 2021 budget
proposes $300,000 for Ambient and Music Entertainment Events.
Council Contributions includes funding for programming of various non-profit organizations within
the “Services” category, with $474K proposed in the 2021 budget as well as “In-Kind”
contributions of days at Dobson Ice Arena, waived rental fees at Donovan Pavilion and parking
coupons.
See page 19 for contribution requests and staff recommendations. For most requests, staff is
recommending a 30% reduction in funding compared to the 2020 original funding levels to stay
within the town’s “Crisis” recession plan.
Total funding for the 2021 capital improvements programs is $49.2 million across the Capital
Projects Fund, Real Estate Transfer Tax Fund, Housing Fund, Dispatch Services Fund, and
Heavy Equipment Fund (Information on the Heavy Equipment Fund included on pg. 12 of this
memo). The largest project being proposed in the 2021 budget is the expansion of the public
works facility. The total cost of this project is $19.6 million with $17.2 million of that included in
2021. Without this, the 2021 capital improvements program totals $31.9 million, a 6% decrease
from the 2020 original budget.
During the October 6th work session, staff provided Council with a preliminary fifteen-year capital
plan for the Capital Projects Fund, Housing Fund, and Real Estate Transfer Tax Fund. Several
significant projects were presented during this meeting. Council was asked to prioritize capital
projects and provide feedback on the current plan. Outcomes from this meeting including
changes to the 2021 capital plan as well as additional information as requested by Council
is included below.
CAPITAL EXPENDITURES $49.2M
December 1, 2020 - Page 73 of 338
Town of Vail Page 9
CAPITAL PROJECTS FUND $42.3M
Public Works Shop Expansion ($19.6M over 2020/2021)
The Public Works Shops Building was built in 1979. Expansion of service levels over the past
40 years have surpassed the capacity of the current space. Efficiency, functionality, and safety
are a growing concern. Improvements were approved by Town Council to move forward with
construction in 2020 and the project has now successfully gone through PEC and DRB
approvals. However, due to the economic impacts of COVID-19, construction was put on hold.
The attached 15-year capital plan includes the assumption that Town Council would proceed
with the PW shops utilizing a financing option. Staff is recommending that Town Council
consider this option given the magnitude of this project, the significant cost should the town
delay for a number of years, and the opportunity with the current bond market pricing.
Vail Village Streetscape/Snowmelt Replacement ($1.25M)
Council requested additional information on the urgency of this project. Due to the 20-year age
and the uniqueness of the design of the system at the time of installation, the manifold joints do
not fit the piping correctly in the village core portions of the system therefore causing leaks in
the system. In order to keep the joints from leaking, the snowmelt system is run at a higher
temperature than needed in order to expand the piping which creates a better seal with the
joints. This is costing the town an estimated additional $75,000 per year and over 1,000 tons of
excess greenhouse gas (GHG). This is not an environmentally sustainable model. There are
also numerous areas of rusted pipes that have the potential to cause a major leak. If at any
point there was a major leak in the snowmelt system it may need to be turned off for an
extended period of time for major repairs. Staff recommends keeping this in the 2021 budget as
a placeholder. Staff will continue to investigate more energy efficient alternatives and bring this
topic back to Council at a later date with more information.
Replacement of Body Worn Cameras and Digital Evidence Storage System ($170.8K)
Council requested additional information for the replacement of the Police Department’s body
worn cameras, tasers and accompanying evidence tracking. The town’s current body worn
camera system has reached the end of its lifecycle and needs to be replaced to comply with
recent legislation. This new law mandates that all police departments issue body worm cameras
to its officers and that the camera must be automatically triggered if a taser or firearm is released
from the gun belt. If an officer fails to activate their camera (even if by accident) when involved in
enforcement activities, they will now be in violation of the new law. The new proposed body worm
cameras system will turn on automatically thus limiting liability to town officers. The new system
would also require replacing in-car video cameras and police interview room cameras while also
implementing a new digital evidence storage system to maintain all video footage. Currently the
PD is using Laserfiche which was never designed to house digital evidence. The body worn
cameras and evidence storage systems is proposed as a cost of $170.8K with an annual cost of
$101.5K for the next four years.
Donovan Pavilion ($1.3M)
This project is currently budgeted across both 2020 and 2021 and includes the relocation of the
heating/ventilation system to the building’s exterior. Other improvements include adding storage
space, a bride’s room/staging area/office, interior paint and light fixtures. With cancellations from
COVID, there is an opportunity to complete this project without further revenue impacts. If
delayed, the project would impact future bookings and revenue generation. This project was
brought forward into the 2020 supplemental budget process to begin construction in
2020.
December 1, 2020 - Page 74 of 338
Town of Vail Page 10
Booth Falls Turn Lane ($1.1M)
This project was moved to the Unfunded list until a funding agreement is reached with Vail
Mountain School per Council’s recommendation that the school cover the cost of this
improvement necessary due to school capacity and traffic.
REAL ESTATE TRANSFER TAX FUND $9.9M
Ford Park Entry Improvements ($400K)
Council requested additional information on the improvements and relocation of the Ford Park
parking lot entry. Included on page 45 is a project narrative with a preliminary site plan image.
The majority of the cost of this project would go towards extending the current turn lane and
creating a new entry road to allow for additional vehicle queuing space. Relocating the entry
way to the Ford Park parking lot would ease congestions on Frontage Rd and provide for safer
entry into the parking lot. This project would be tied to the parking system replacement project.
Per Council’s request this project has been removed from the capital budget.
HOUSING FUND $2.5M
As a significant priority of the “Community” goals within the Council Action Plan the Housing
Fund continues to include an annual amount of $2.5M to continue the success of the Vail
INDEED Program. To date, the program has added approximately 153 deed restrictions at an
average cost of $63,000 per deed restriction. In addition, the town has pursued local and
regional housing opportunities including an opportunity to shift the planned Vail Resort’s
housing at Booth Heights to a new location at Middle Creek. Over the last four years, Town
Council has demonstrated a commitment to this goal with budgeted funding of $17.1M not
including a $4.3M subsidy of the Chamonix Neighborhood homes. The Housing department will
continue to pursue opportunities such as the “CDOT Parcel” in East Vail, the state-owned parcel
in Eagle-Vail, among others. Site feasibility costs have been included in the General Fund
operating budget.
Between 2020 and 2024, the town is projected to lose up to $24.0 million in sales tax collections
due to economic impacts of the pandemic and recovery period. This includes more positive
revenue assumptions than previously presented to Council as the summer months have
improved. To highlight this improvement, staff originally projected having to use up to $7.2
million in General Fund reserves under the Crisis level of the town’s recession plan. Due to
both increased revenues and expected expenditure savings, the 2020 Forecast currently
projects a use of General Fund reserves of $1.0M. The draft 2021 proposed budget anticipates
using General Fund reserves of $1.5M, including the extension of relief programs ($630K).
With budgetary assumption of 2021 flat with 2020 forecast, and 10% growth each year
thereafter, the town will return to 2019 levels of revenue by 2024. This has dramatically
impacted both operations and cash-funding of major capital projects.
RESERVES (All Funds)
December 1, 2020 - Page 75 of 338
Town of Vail Page 11
By the end of 2021, reserves are projected to be $33.8 million in the General Fund, or 77% of
annual revenues in a normal year. This is well above the 35% minimum required by Town
Council as a budgetary policy. Town-wide reserves are projected to be $67.2 million at the end
of 2021.
Marketing Fund
Marketing Fund revenues are generated through the collection of annual business license fees.
Budgeted revenue for 2021 of $335,000 is projected flat with the 2020 forecast. The Marketing
Fund is also funded by a Transfer from the General Fund in order to maintain the level of
spending on Special Events.
Heavy Equipment Fund
This is an internal services fund that manages the maintenance and repair of town vehicles and
equipment and the purchase of replacement vehicles other than buses and fire trucks. Costs are
charged back to the departments based on their use of the vehicles and equipment. The Heavy
Equipment Fund (HEF) includes approximately $1,253,000 to purchase replacement vehicles and
equipment in 2021. The vehicles are scheduled to be replaced at determined intervals based on
age and use. Funding for the HEF consists of internal charges to departments as well as costs
recovered through the sale or trade-in of old equipment. Projected fund balance is $1.8 million for
the end of 2021.
Health Insurance Fund
This is an internal services fund that manages the town’s health insurance plans. Costs are
charged back to the town departments and employees through payroll deductions. The town
experienced low claims activity in 2020, most likely due to the pandemic causing deferrals of
elective procedures. 2021 proposed budget includes an increase to claims expense assuming a
“catch-up” on some of these health matters. Due to this fund accumulating a fairly large fund
balance, the 2021 proposed budget anticipates use of reserves, in order to stabilize annual cost
increases to both departments and employees. Projected fund balance is $3.7 million for the end
of 2021.
Dispatch Services Fund
This is an enterprise fund that manages county-wide 911 emergency services. The 2021 budget
proposal does not include any capital expenditures and has temporarily suspended a 5% annual
charge to participating agencies that is allocated to a capital reserve account. This annual
contribution is approximately $90K each year and results in an overall 8% decrease to the
agencies. The Dispatch Services Fund will need to use approximately $108K in reserves in 2021,
with a remaining fund balance of $1.3M.
Timber Ridge Enterprise Fund
The 10-acre property at Timber Ridge is owned by the town, with the eastern half of the
property under a ground lease to Lion’s Ridge Apartment Homes with no lease payment for ten
years (2025). Lion’s Ridge has an option to purchase the land for $5.0 million with notification
to the town by December 31, 2024 and closing within 90 days.
Regarding the western half of the property, the original Timber Ridge Apartments operate with
rental of 96 units (54 units under master lease to Vail Resorts). The 2021 proposed operating
budget includes only minimal capital improvements ($25K) but uses reserves to pay off a $1.9
million promissory note to the Town of Vail that would have matured in 2032. After this
OTHER FUNDS
December 1, 2020 - Page 76 of 338
Town of Vail Page 12
payment, the Timber Ridge fund balance will total $700K. Timber Ridge will remain indebted to
the town, with another promissory note ($8M original principal amount). Each year debt service
payments are made. At the end of 2020, Timber Ridge owes principal of $5.5 million on that
remaining note. Redevelopment of this property will be pursued in the next three years.
III. ACTION REQUESTED OF COUNCIL
Staff requests Council approve or approve with amendments, Ordinance No. 17, Series 2020 to
approve the 2021 Town Manager budget.
December 1, 2020 - Page 77 of 338
REVENUE
December 1, 2020 - Page 78 of 338
Major Revenue Analysis2021 Proposed Budget2014 2015 2016 2017 2018 2019 2020 2020 2021Actual Actual Actual Actual Actual Actual Amended Forecast Proposed CommentsGeneral Sales Tax23,881,130 25,141,932 25,763,244 25,591,483 27,886,113 29,250,698 16,800,000 22,500,000 22,500,000 2021 proposed flat with 2020 forecast and nearly 25% down from 2019; Still at "Crisis" level8.6% 5.3% 2.5% -0.7% 9.0%4.9% -42.6% -23.1%0.0%RETT Tax6,849,449 6,965,617 6,843,356 6,313,611 7,649,013 7,224,668 6,300,000 8,000,000 7,000,000 2021 based on 5 year average; 2020 record year44.9% 1.7% -1.8% -7.7% 21.2%-5.5% -12.8% 10.7%-12.5%Parking Revenue4,528,137 4,948,993 5,230,062 4,902,756 6,416,013 6,720,873 4,214,400 5,100,000 5,040,655 2021 down 1% from 2020 Forecast and decrease of 25% from 201917.9% 9.3% 5.7% -6.3% 30.9%4.8% -37.3% -24.1%-1.2%Property & Ownership Tax4,358,411 4,389,241 4,911,842 4,940,193 5,313,730 5,369,376 5,900,000 5,900,000 5,975,000 Per County Assesor ;Gallagher impact will hit in 2022 0.1% 0.7% 11.9% 0.6% 7.6%1.0% 9.9% 9.9%1.3%Lift Tax Revenue4,351,624 4,763,956 5,032,970 4,708,765 5,103,480 5,341,369 3,880,000 3,456,000 3,500,000 2021 proposed flat with 2020 forecast and a 34% decrease from 2019 actuals15.1% 9.5% 5.6% -6.4% 8.4% 4.7% -27.4% -35.3%1.3%Construction Fees2,608,807 1,949,884 1,552,569 1,628,471 2,958,948 1,998,540 1,694,000 1,921,366 1,900,000 2021 flat with 2020 forecast; includes Marriott Residence Inn, Park Meadows, Elevation & Lion's View4.4% -25.3% -20.4% 4.9% 81.7%-32.5% -15.2% -3.9%-1.1%Construction Use Tax1,803,853 2,220,168 1,688,841 1,740,754 3,689,131 2,467,928 1,800,000 1,800,000 2,250,000 2021 25% increase from 2020 forecast mainly due to new developments; Down 9% from 20190.2% 23.1% -23.9% 3.1% 111.9%-33.1% -27.1% -27.1%25.0%2018 included $1.9M from Vail Health projectOther Taxes1,829,591 1,886,347 1,812,997 1,803,508 1,982,124 2,089,579 1,988,600 2,148,600 2,093,672 County sales tax (based on TOV sales tax), Road & Bridge, Hwy users revenue, Tobacco tax, etc.5.6% 3.1% -3.9% -0.5% 9.9%5.4% -4.8% 2.8%-2.6%Federal / County Grants474,399 152,193 184,827 169,883 1,546,528 1,035,711 2,283,747 2,253,747 550,000 2021 includes $250K for Federal Transit Grant and $250K Hope Center Grant; $20K Lottery Funds-45.6% -67.9% 21.4% -8.1% 810.3%-33.0% 120.5% 117.6%-75.6%2020 $1.1M FASTER electric bus chargers grant; $525K CDOT bus grant; $250K PD Hope Grant2019:$895 Federal Bridge Rd Bridge Grant2018 includes $700K CDOT Water Quality "TAP" grant; $675.1K FASTER bus grantEarnings on Investments674,027 271,896 191,992 563,885 1,123,184 2,206,334 700,719 500,000 450,000 Based on available fund balance and investment returns assumed at 0.05%57.9% -59.7% -29.4% 193.7% 99.2%96.4% -68.2% -77.3%-10.0%Rental Income1,044,463 1,028,950 1,019,509 1,027,199 1,064,569 1,139,700 875,257 875,257 1,020,531 2021 includes Donovan Pavilion at 30% decrease from 2019;employee housing rentals and parking structure leases; Increase due to Donovan bookings compared to COVID cancellations in 202024.2% -1.5% -0.9% 0.8% 3.6%7.1% -23.2% -23.2%16.6%E911 and Interagency Dispatch 1,931,359 1,896,010 1,918,590 2,008,451 2,055,844 2,159,084 2,174,982 2,174,982 2,098,742 Funding by E911 Authority Board and participating agencies-2.6% -1.8% 1.2% 4.7% 2.4%5.0% 0.7% 0.7%-3.5%Temporary elimination of 5% capital reserve chargeVail Reinvestment Authority Transfers3,049,280 2,757,637 3,546,063 4,179,718 4,599,998 3,804,281 1,655,291 1,880,231 8,550,000 2021: $7.5M Vail Health Frontage Rd Improvements; $2M CGOL relocation65.5% -9.6% 28.6% 17.9% 10.1%-17.3% -56.5% -50.6%354.7%Sale of Chamonix Housing Units- - - - 17,748,304 - - - 0.0%Project Reimbursement Red Sandstone- - - - 5,800,000 - - - 0.0%2018: $4.3M from Vail Resorts; $1.5 from Eagle County School District cost share of RSES parking structureCARES Transit Grant- - - 1,347,000 1,347,000 - CARES Grant - State share- - - - 1,449,000 - All Other Revenue7,522,484 9,577,305 7,783,483 7,358,044 8,339,104 9,413,132 7,056,369 6,825,624 7,697,563 In general, this item includes franchise fees, fines and forfeitures, employee portion of healthcare59.2% 27.3% -18.7% -5.5% 13.3%12.9% -25.0% -27.5%12.8%premiums, license revenue, administration fees collected from VLMD and RETT and other chargesfor service such as out of district fire response and Police contracted services. It may also includeuse of Traffic Impact fees or Holy Cross Community Enhancement FundsTotal Revenue 64,907,014 67,950,130 67,480,345 66,936,720 103,276,083 80,221,274 58,670,365 68,131,807 70,626,163 % compared to Prior Year21.1% 4.7% -0.7% -0.8% 54.3%-6.3%vs. 2020 Forecast (without VRA transfer)-18.8%vs. 2019 Actual (without VRA transfer)13December 1, 2020 - Page 79 of 338
EXPENDITURES
December 1, 2020 - Page 80 of 338
2021 2021 20212019 2020 2020 2020 Proposed Proposed ProposedActual Budget Amended Forecast "Major" "Crisis" "Critical"Revenue-17% -24% -40%Local Taxes:29,250,698$ 28,524,000$ 16,800,000$ 22,500,000$ 24,386,000$ 22,500,000$ 17,600,000$ Sales Tax Split b/t Gen'l Fund & Capital Fund57/43 62/38 68/32 68/32 80/20 80/20 80/20 Sales Tax 16,790,000 17,685,000 11,424,000 15,300,000 19,509,000 18,000,000 14,080,000 Property and Ownership 5,369,376 5,900,000 5,900,000 5,900,000 5,900,000 5,975,000 5,900,000 Ski Lift Tax 5,341,369 5,300,000 3,880,000 3,880,000 3,800,000 3,500,000 3,200,000 Franchise Fees, Penalties, and Other Taxes 1,201,539 1,175,440 1,575,440 1,575,440 1,650,000 1,609,903 1,550,000 Licenses & Permits2,207,918 2,400,000 1,921,366 1,921,366 2,100,000 2,099,513 2,050,000 Intergovernmental Revenue2,297,868 2,075,088 1,976,260 2,769,441 2,105,224 2,074,872 1,888,070 CARES Transit Grant- - 1,507,242 1,507,242 250,000 250,000 250,000 CARES Grant - 1,449,435 1,449,435 - - - Transportation Centers 6,720,873 6,360,000 4,214,400 5,099,400 5,500,000 5,040,655 4,030,000 Charges for Services 1,144,658 1,025,918 1,009,487 1,138,587 1,009,487 988,095 975,000 Fines & Forfeitures 211,089 250,476 250,476 250,476 225,642 225,642 225,642 Earnings on Investments 863,199 500,000 200,000 200,000 200,000 200,000 200,000 Rental Revenue1,139,700 1,093,178 875,258 875,258 1,020,000 1,020,531 845,000 Miscellaneous and Project Reimbursements379,958 251,000 148,919 163,445 170,000 166,000 150,000 Total Revenue 43,667,547 44,016,100 36,332,283 42,030,090 43,439,353 41,150,211 35,343,712 ExpendituresSalaries 19,482,614 20,499,231 19,338,913 19,663,980 20,967,091 20,736,671 19,663,980 Benefits 7,153,063 7,377,769 7,102,583 7,228,439 7,615,274 7,522,674 7,228,439 Subtotal Compensation and Benefits 26,635,677 27,877,000 26,441,496 26,892,419 28,582,365 28,259,345 26,892,419 Contributions and Welcome Centers 290,317 289,626 283,465 268,465 310,000 334,880 283,465 All Other Operating Expenses 7,491,844 8,194,158 7,734,602 7,956,386 7,784,450 7,581,260 6,145,619 Heavy Equipment Operating Charges2,540,207 2,530,419 2,260,327 2,260,327 2,403,898 2,642,320 1,897,814 Heavy Equipment Replacement Charges705,971 845,122 845,122 845,122 802,866 831,728 633,842 Dispatch Services 669,590 661,194 661,194 661,194 616,306 616,306 616,306 Total Expenditures 38,333,606 40,397,519 38,226,206 38,883,913 40,499,885 40,265,839 36,469,464 Transfer to Marketing & Special Events Fund (2,542,788) (2,866,211) (2,156,845) (2,156,845) (1,550,000) (1,475,184) (1,475,184) Transfer to Other Funds (44,731) - - 4,848 Total Transfers (2,587,519) (2,866,211) (2,156,845) (2,151,997) (1,550,000) (1,475,184) (1,475,184) Planning ProjectsVail 2030- (300,000) - - - - - Civic Area/Dobson Master Plan(327,897) (250,000) (200,000) (200,000) (100,000) (100,000) (100,000) West Vail Master Plan- (325,000) (325,000) (325,000) (225,000) (225,000) (225,000) COVID-19 Gift Card Program - - (110,000) (110,000) - - - Winter Operations Tenting Program - - (800,000) (700,000) - - - Vail Community Relief Fund- - (500,000) (370,000) (130,000) (130,000) (130,000) COVID-19 operating expenses- - (141,000) (141,000) - - - Commerical Rent Relief Program- (1,000,000) (150,000) (500,000) (500,000) (500,000) Total Expenditures 41,249,022 44,138,730 43,459,051 43,031,910 43,004,885 42,696,023 38,899,648 Surplus (Deficit) Net of Transfers & New Programs 2,418,525 (122,630) (7,126,768) (1,001,820) 434,468 (1,545,812) (3,555,936) Beginning Fund Balance 33,888,139 32,144,411 36,306,665 36,306,665 35,304,844 35,304,844 35,304,844 Ending Fund Balance 36,306,665$ 32,021,782$ 29,179,896$ 35,304,844$ 35,739,312$ 33,759,032$ 31,748,908$ As % of Annual Revenues83% 73% 66% 80% 82% 77% 72%EHOP balance included in ending fund balance - not spendable 890,000$ 890,000$ 1,190,000$ 1,190,000$ 1,190,000$ 1,190,000$ 890,000$ TOWN OF VAIL 2021 PROPOSED BUDGET SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCEGENERAL FUND 14December 1, 2020 - Page 81 of 338
PERSONNEL
December 1, 2020 - Page 82 of 338
Comments
Full-time Regular Positions
HR Safety and Risk Analyst 0.20 Convert Safety and Risk Analyst to fulltime
Housing Professional 1.00 Add fulltime Housing Professional
Economic Development Admin part time 0.50 Add part time Economic Development Admin
Environmental Admin 0.25 Environmental Administrative support 10 hours/week
2021 Full-time Proposed Positions 1.95
Full-time Regular Catch-up
Financial Analyst 1.00 2020 Catch-up full time Financial Analyst
PD Admin 0.25 2020 Catch-up to convert PD Admin to fulltime
Full-time Catchup 1.25
Total Full-time Regular Positions: 3.20
Seasonal Positions Catch-up
Maintenance Worker 2.00
Fixed Term Seasonal Street Maintenance Workers for winter tenting and warming
area monitoring, snow removal, cleaning
Total Seasonal Positions:2.00
Total Changes to FTE Count:5.20
TOWN OF VAIL 2021 BUDGET
SUMMARY OF CHANGES IN PERSONNEL
FROM 2020 ORIGINAL BUDGET TO 2021 BUDGET
15
December 1, 2020 - Page 83 of 338
2021PositionsDepartment2012 2013 2014 2015 2016 2017 2018 2019 20202021 ChangeFull-Time Regular Positions - Funded by TOVTown Officials4.43 4.43 4.43 3.43 3.43 3.43 3.43 4.43 3.433.43 0.00Administrative Services19.35 19.40 21.40 24.60 25.10 29.60 29.60 29.60 32.60 34.30 1.701.0 Budget Analyst; 0.2 HR Safety and Risk; 0.5 Econ Dev. AdminCommunity Development13.85 13.85 12.85 13.85 12.85 12.00 13.00 11.50 12.0012.00 0.00Housing- - - - - 2.00 2.00 2.00 2.00 3.00 1.00Housing Professional Environmental Sustainability- - - - - - - 3.00 4.00 4.25 0.25Enviro Admin 10 hours/weekFire24.00 24.50 25.50 28.50 29.50 30.50 36.50 37.50 38.0038.00 0.00Police and Communications54.75 54.25 54.25 55.25 56.25 56.25 57.25 57.75 57.7558.00 0.25Convert PD Admin to FulltimeLibrary6.55 6.55 6.55 6.55 6.55 6.55 6.55 6.55 6.556.55 0.00Public Works, Streets & Roads, Landscaping 30.80 30.80 34.30 36.30 40.30 40.80 41.80 43.30 44.30 44.30 0.00Transportation & Parking31.00 31.00 39.50 39.50 47.50 47.00 47.00 47.50 47.5047.50 0.00Fleet Maintenance12.00 12.00 12.00 11.00 11.00 12.00 12.00 12.00 12.0012.00 0.00Facility Maintenance18.00 16.00 16.00 17.00 17.00 17.00 17.00 17.00 17.0017.00 0.00Total Full-Time Regular214.73 212.78 226.78 235.98 249.48 257.13 266.13 272.13 277.13280.33 3.20Fixed Term EmployeesAdministrative Services- 0.50 - - 1.00 1.00 1.00 1.00 1.00 1.00 0.00Community Development- - - - - 1.00 1.00 - - - 0.00Police and Communications- - - - 1.00 1.00 - - - - 0.00Public Works, Streets & Roads, Landscaping- - - - - - - - 1.00 1.00 0.00Capital Projects0.50 0.50 - - - - - - - - 0.00Document Imaging1.00 1.00 1.00 - - - - - - - 0.00Total Fixed-Term1.50 2.00 1.00 0.00 2.00 3.00 2.00 1.00 2.002.00 0.00Externally Funded EmployeesPolice and Communications10.00 10.00 10.00 9.00 8.00 8.00 8.00 9.00 9.009.00 0.00Total Externally Funded10.00 10.00 10.00 9.00 8.00 8.00 8.00 9.00 9.009.00 0.00Total Full-Time Employees226.23 224.78 237.78 244.98 259.48 268.13 276.13 282.13 288.13291.33 3.20TEN-YEAR SUMMARY OF BUDGETED POSITIONS BY DEPARTMENT16December 1, 2020 - Page 84 of 338
2021PositionsDepartment2012 2013 2014 2015 2016 2017 2018 2019 20202021 ChangeTEN-YEAR SUMMARY OF BUDGETED POSITIONS BY DEPARTMENTSeasonal Positions - Funded by TOVTown Officials 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.000.00 0.00Administrative Services1.94 1.94 1.94 1.69 1.19 2.29 2.29 2.29 2.202.20 0.00Community Development0.25 0.25 0.25 0.25 0.00 0.00 0.00 0.00 0.000.00 0.00Fire13.70 13.70 12.70 9.61 10.07 9.00 3.00 2.50 2.502.50 0.00Police and Communications0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.000.00 0.00Library1.70 1.70 1.70 2.20 2.40 2.40 2.40 2.40 2.402.40 0.00Public Works/ Streets & Roads/Landscaping10.94 12.38 9.14 8.64 7.20 8.66 8.66 9.16 9.16 11.16 2.00 4.0 Maintenance Workers - winter seasonTransportation & Parking27.46 27.46 20.30 19.84 19.00 19.00 20.52 20.52 25.96 25.96 0.00Fleet Maintenance0.25 0.25 0.00 0.00 0.00 0.00 0.00 0.00 0.000.00 0.00Facility Maintenance1.38 1.38 0.92 0.92 0.92 0.92 0.92 0.92 0.920.92 0.00Total Seasonal / Part-Time57.62 59.06 46.95 43.15 40.78 42.27 37.79 37.79 43.14 45.142.00All FTE's (Full-Time Equivalents)Town Officials4.43 4.43 4.43 3.43 3.43 3.43 3.43 4.43 3.433.43 0.00Administrative Services21.29 21.84 23.34 26.29 27.29 32.89 32.89 32.89 35.80 37.501.70Community Development14.10 14.10 13.10 14.10 12.85 13.00 14.00 11.50 12.00 12.000.00Housing0.00 0.00 0.00 0.00 0.00 2.00 2.00 2.00 2.00 3.001.00Environmental Sustainability0.00 0.00 0.00 0.00 0.00 0.00 0.00 3.00 4.00 4.250.25Fire37.70 38.20 38.20 38.11 39.57 39.50 39.50 40.00 40.5040.50 0.00Admin 2.00 2.00 2.00 2.00 2.00 2.00 2.00 2.00 2.002.00 0.00Patrol 28.00 28.00 28.00 28.00 28.00 28.00 28.00 29.00 29.0029.00 0.00Investigation 5.00 5.00 5.00 5.00 6.00 6.00 6.00 6.00 6.006.00 0.00Records 4.75 4.25 4.25 4.25 4.25 4.25 4.25 4.75 4.755.00 0.25Dispatch 25.00 25.00 25.00 25.00 25.00 25.00 25.00 25.00 25.0025.00 0.00Police and Dispatch Total64.75 64.25 64.25 64.25 65.25 65.25 65.25 66.75 66.7567.00 0.25Library8.25 8.25 8.25 8.75 8.95 8.95 8.95 8.95 8.95 8.950.00Public Works, Streets & Roads41.74 43.18 43.44 44.94 47.50 49.46 50.46 52.46 53.46 55.462.00Transportation & Parking58.46 58.46 59.80 59.34 66.50 66.00 67.52 68.02 73.46 73.460.00Fleet Maintenance12.25 12.25 12.00 11.00 11.00 12.00 12.00 12.00 12.00 12.000.00Facility Maintenance19.38 17.38 16.92 17.92 17.92 17.92 17.92 17.92 17.92 17.920.00Capital Projects / Fixed Term1.50 1.50 1.00 0.00 0.00 0.00 0.00 0.00 1.001.00 0.00Total FTE's283.85 283.84 284.73 288.13 300.26 310.40 313.92 319.92 331.27 336.475.201.6%17December 1, 2020 - Page 85 of 338
2019 2020 2021
Actual % Salary Budget % Salary Budget % Salary
Full-Time Regular Employees
Fee Based
Health Insurance 3,882,353 19.56% 4,158,943 19.75% 4,304,906 20.44%
Group Term Life, Disability & Accidental Death 285,903 1.44% 243,000 1.15% 257,676 1.22%
Wellness Benefit 0 0.00% - 0.00%- 0.00%
Lifestyle Account 195,394 0.98% 275,000 1.31% 225,000 1.07%
Sworn Officer Death and Disability Insurance 134,234 0.68% 122,500 0.58% 142,140 0.67%
Subtotal Fee Based 4,497,884 22.66% 4,799,443 22.79% 4,929,722 23.41%
Payroll Based
Pension Contribution 2,787,356 14.05% 3,298,360 15.66% 3,097,040 14.70%
Medicare 276,380 1.39% 305,408 1.45% 301,310 1.43%
Workers' Compensation Insurance 202,813 1.02% 265,000 1.26% 236,000 1.12%
Unemployment Compensation Insurance 63,040 0.32% 84,250 0.40% 83,120 0.39%
Subtotal Payroll Based 3,329,589 16.78% 3,953,018 18.77% 3,717,470 17.65%
Total Full-Time Benefits 7,827,473 39.44% 8,752,462 41.55% 8,647,192 41.61%
Part-Time and Seasonal Employees
Fee Based
Wellness Benefit 70,238 4.34% 8,500 0.45% 8,500 0.45%
Wellness Benefit - Boards 0 0.00% 9,500 0.50% 9,100 0.48%
Mini-Med Program
Health Insurance 517,647 31.95% 511,057 32.24% 295,094 19.67%
Payroll Based
Pension Contribution 27,710 1.71% 30,188 1.60% 30,188 1.60%
Medicare 26,294 1.62% 29,182 1.55% 29,182 1.55%
Workers' Compensation Insurance 19,047 1.18% 26,500 1.40% 29,000 1.54%
Unemployment Compensation Insurance 5,920 0.37% 8,050 0.43% 8,050 0.43%
Subtotal Payroll Based 78,971 4.87% 93,920 4.98% 96,420 5.11%
Total Part-Time and Seasonal Benefits 666,856 36.77% 622,977 38.17% 409,115 25.34%
Total Benefits - All Employees 8,494,329 40.21% 9,375,439 40.85% 9,056,307 39.73%
Town of Vail
Employee Benefits
18
December 1, 2020 - Page 86 of 338
CONTRIBUTIONS
December 1, 2020 - Page 87 of 338
2021 Council Contribution Request SpreadsheetCOVID-19StaffTOWN OF VAIL FUNDING REQUEST Cash AdjustedFund RecommendedFundingCashSIGNATURE EVENTS (VAILBRAND) ABravo! Colorado 115,000 207,855 New York Philharmonic 91,997 MF 96,000 Philadelphia Orchestra 91,997 MF 96,000 Academy of St. Martin in the FieldsMF 83,500 Orchestra of Europe 79,841 Commissioning Project (New Works Project) 30,600 MF 50,000 Donovan Chamber Music Series (Uncorked) Donovan for 9 days ($62,995) 62,995 10 full day rentals at Donovan Pavilion, 4 days use of town parks ($74,000) 74,000 66,600 BNational Repertory Orchestra2,500 MF2,500 2,500 CVail Jazz Festival 76,400 75,000 2 full day rentals of Donovan Pavillion, 2 days use of the Grandview room 15,690 MF75,000 75,000 4 Donovan Pavilition Rentals ($29,600), 8 Lower Bench Venue Rentals 29,600 14,800 DVail Valley FoundationD1 Vail International Dance Festival49,633 7,500 Bus/Shuttle drivers to assist with in-town transportationMF54,325 38,245 Complimentary rent for "the nest" parking for all VDF performances @ GRFA Vail International Dance Festival- Podcast5,000 MF5,000 Hot Summer Nights28,050 $2,800 in PD support 2,800 D2 GRFA Live Music & Entertainment57,050 MF75,000 52,500 3,000 in PD support 3,000 D3 Summer Mountain Games 140,000 15,000 40,000 for public works,power/water, sandbags, fire, ect.. 40,000 MF140,000 98,000 40,000 in extra duty police coverage, event bus/shuttle support, parking access and vouchers, water usage, access to power, and public work support 40,000 Burton US Open490,000 490,000 EFireworks Funding52,015 36,000 MF36,000 36,000 TOTALSIGNATURE EVENTS1,138,032 795,550 121,485 713,325 510,100 146,600 81,400 DESTINATION EVENTSSpring Back350,000 Snow Days550,000 TOTAL DESTINATION EVENTS900,000 - - - - - TOWN PRODUCED EVENTSRevely Vail145,000 MF145,000 145,000 Magic of Lights250,000 MF50,000 50,000 Vail Holidays25,000 MF25,000 25,000 TOTAL DESTINATION EVENTS420,000 - - 220,000 220,000 - AMBIENT EVENTSMusic Entertainment Events140,000 MF300,000 - 300,000 SERVICES FColorado Snowsports Museum: In-Kind Waived rent $132,651; 2 blue parking pass, 1 silver parking pass per lease terms 137,151 Waived rent ($132,651), 1 silver parking pass ($2,000), 1 blue parking pass ($1,250)137,151 137,151 Colorado Snowsports Museum programming45,457 45,457 Marketing and promotion GF45,457 40,912 GBetty Ford Alpine Garden: Operating71,094 71,094 2 designated parking spots at Ford parking, 1 blue parking pass for the director1,250 RETT75,000 63,985 2 designated parking spots at Ford Park, 1 blue parking pass for the director for winter ($1,250)1,250 1,250 Betty Ford Alpine Garden: Capital RequestRETT20,000 20,000 HEagle River Watershed Council40,000 40,000 RETT40,000 36,000 IEGE Air Alliance75,000 75,000 GF75,000 67,500 JHigh Five Access Media (TV5)112,000 112,000 GF112,000 112,000 KEagle Valley Childcare 53,055 53,055 GF60,000 60,000 LEagle Valley Land TrustRETT7,500 5,000 MChildren's Garden of Learning20,000 20,000 Snow plow services6,500 CPF20,000 20,000 Snow plow services ($6,500)6,500 6,500 NVail Valley Mountain Trails Alliance 5,100 5,100 6 hour rental of Grandview room3,000 RETT10,000 4,590 OFriends of Mountain Rescue10,000 GF17,420 8,716 PBright Future Foundation: BrightHouseGF100,000 50,000 QVail Valley Partnership: Vail Valley WorksGF12,500 - Funding through CSE Education and Enrichment TOTAL SERVICES431,707 421,707 147,901 594,877 488,702 144,901 144,901 2020 Council - Approved In-Kind In-Kind Cash Request In-Kind Request In-Kind Recommended In-Kind Value2021 Requests19December 1, 2020 - Page 88 of 338
IN KINDRVail mountaineer Hockey Club 8 days use of Dobson 22,240 15 days use of Dobson ice arena ($2,850/day, $42,750 total)42,750 22,800 SSki and Snowboard Club Vail 4 days usage of Dobson $2,780 per day 11,120 4 days usage of Dobson ($2,850/day, $11,400 total) 11,400 11,400 TSkating Club of Vail 8 days use of Dobson 22,240 GF2,500 10 days use of Dobson ice arena ($2,850/day, $28,500 total) 28,500 22,800 USmall Champions, Inc. (8 off-peak Sundays Dec-Mar) 54 single day parking vouchers; 9 days use of Lionshead Welcome Center 1,620 60 single day parking passes at lionshead, 8 days use of Lionshead WelcomeCenter ($30/day, $1,800 total)1,800 1,620 VSpecial Olympics (Sundays Jan 3 - End of Ski Season) 46 parking coupons at lionshead parking structure 1,380 50 parking passes at lionshead parking structure ($30/day, $1,500 total)1,500 1,380 WForesight Ski Guides 2 blue parking passes at the lionshead parking 2,500 2 blue parking passes and 1 pink level parking pass ($2,700) 2,700 2,500 XSOS Outreach 25 single day parking vouchers 750 25 single day parking vouchers 750 750 Round Up River Ranch 50 day parking vouchers 1,500 YMind Springs Health 3 blue parking vouchers ($3,750); rent and utilities ($43,050) 46,800 3 blue parking vouchers ($3,750); rent and utilities ($43,050) 46,800 46,800 TOTAL IN KIND- - 110,1502,500- 136,200 110,050 GRAND TOTAL: COUNCIL CONTRIBUTIONS2,889,739 1,217,257 379,536 1,530,702 1,518,802 427,701 336,351 20December 1, 2020 - Page 89 of 338
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2021 Council Contributions: Staff Recommendations
SIGNATURE (VAIL BRAND EVENTS)
Signature Events represent events and programs that have been built by solid organizations
over a period of time and enjoy national and international recognition for excellence. These
events represent the Vail brand at the highest level and the loss of any one of them would have
a negative effect. The customer base includes a significant portion of destination guests and
economic impact to the town is profound.
A. Bravo! Vail
CASH REQUEST: $325,500 ($31,066,11% increase from prior year original funding and $210,500,
71% from prior year funding adjusted for COVID).
IN-KIND REQUEST: Ten days use of Donovan Pavilion (valued at $74,000) and four days use of
town parks.
BACKGROUND INFORMATION:
Bravo! Vail is requesting a total cash contribution $325,500, an increase from prior year funding of
$31,066 (11%). The request includes $325,500 for current concert programs including the New
York Philharmonic ($96,000), the Philadelphia Orchestra ($96,000), the Academy of St. Martin in
the Fields ($83,500) and the New Works Project ($50,000). Bravo! is also requesting in-kind use of
Donovan Pavilion for a total of ten days and use of Ford Park lower bench for a total of four days.
STAFF RECOMMENDATION: Staff recommends a contribution of $207,855, a 30% decrease
from prior year original funding. Staff also recommends an in-kind contribution of nine days at
Donovan Pavilion valued at $66,000. Staff is not recommending the use of Ford Park lower
bench at this time but will reelevate dependent of the public health crisis later in the year.
B. Bravo! Family Concert (National Repertory Orchestra)
CASH REQUEST: $2,500 (flat with prior year)
BACKGROUND INFORMATION: In the past, the Orchestra has put on a free family concert at
Ford Amphitheater in collaboration with Bravo! Vail. Next year, and with safety as a top priority, the
Orchestra will be hosting two performances to smaller audiences at the Vail Public Library. The
Orchestra is requesting $2,500 to offset event costs of marketing, travel and lodging for the
musicians and performance expenses.
STAFF RECOMMENDATION: Staff recommends funding at $2,500, flat with prior year.
C. Vail Jazz
CASH REQUEST: $75,000 (flat from prior year)
INKIND REQUEST: Four full day rentals of Donovan Pavilion ($29,600) and eight lower bench
venue rentals.
December 1, 2020 - Page 90 of 338
22
BACKGROUND INFORMATION: Vail Jazz is requesting a total cash contribution of $75,000, flat
with prior year. The contribution is requested to fund the 26th Annual Vail Jazz Festival, which will
be presented over a 10-week period during the Summer of 2021, consisting of free and ticketed
performances. Vail Jazz is also requesting four full day rentals of Donovan Pavilion and 8 days use
of Ford Park lower bench. The request to use lower bench will be used for a new program called
“Jazz in the Park”.
STAFF RECOMMENDATION: Staff recommends a contribution of $75,000, flat with prior year
funding adjusted for the public health crisis. Staff also recommends an in-kind contribution of 2 full
day rentals of Donovan out of the four requested (valued at $14,800). Staff is not recommending the
use of Ford Park lower bench at this time but will reelevate dependent of the public health crisis
later in the summer.
D. Vail Valley Foundation (VVF)
CASH AND IN-KIND REQUESTS:
D1. MOUNTAIN GAMES (MG): $140,000 cash funding; $40K of in-kind services (flat with
prior year original request)
D2. VAIL DANCE: $59,325 cash funding ($4,692 or 8.6% increase from prior year);
complimentary rent for “the nest” parking for all Vail Dance Festival performances
D3. GERALD R. FORD AMPHITHEATER (GRFA) – LIVE MUSIC & ENTERTAINMENT:
$75,000 cash contribution; $3,000 of in-kind services
BACKGROUND INFORMATION:
D1. Mountain Games: During the 2020 budget process the Mountain games were designated a
Signature event to be funded by Council Contributions. The event includes 30 competitions in 11
disciplines including kayaking, running, slackline, DockDogs, trail running, mountain and road
cycling, climbing, photography and more. The event also features free concerts, yoga sessions,
food vendors, top outdoor industry brands, art exhibits, kid’s activities, giveaways and other
activities.
The VVF is requesting $140,000 cash contribution. The funding will go towards various components
of the events. The total costs of the 2021 Mountain Games is estimated to be $2.75M.
The VVF is also requesting $40,000 of in-kind services, flat with 2020.
D2. Vail International Dance Festival: The VVF is requesting $59,325, a $4,692 or 8.6% increase
from prior year original funding. The funding request is to support all aspects of the two-week
festival operations except for one direct allocation of $5,000 to the Festival Forums/Conversations
on Dance national podcast. $59,325 will fund 2.1% of expenses for this program.
D3. Gerald R. Ford Amphitheater (GRFA) Live Music & Entertainment: The VVF is requesting a
cash contribution of $75,000 for operating, maintenance, and programming of the GRFA venue
across the summer season. This is a $17,950 or 31.5% increase in funding from prior year funding.
In additional the VVF is requests $3,000 of in-kind services.
In the past the VVF has requested funding for the Gerald Ford Amphitheater (GRFA) specific to the
Hot Summer Night concert series only. This year and going forward the VVF would like to approach
December 1, 2020 - Page 91 of 338
23
this funding request as an overall request for all GRFA live music and entertainment funding. This
includes Hot Summer Nights (6-8 free concerts), Amp Summer Concerts (ticketed concerts in
partnership with AEG), a new end of Summer Community Concert, along with other events like
movie nights and other community events. In 2021 the VVF plans to launch a new annual end of
summer “Community Concert” to celebrate the upcoming winter season. Eagle County locals would
be offered a free ticket before the general public. This event would include a winter ski film followed
by a Hot Summer Night style concert.
STAFF RECOMMENDATION: Staff recommends cash funding of $98,000 for the Summer
Mountain Games and $38,245 for the Vail International Dance Festival, a 30% decrease over prior
year original funding. Staff also recommends $52,500 (30% less than original funding request) to
support Gerald R. Ford Amphitheater events and entertainment.
Determination of in-kind funding will be referred to the Event Review Committee.
E. Fireworks
BACKGROUND INFORMATION: Each year the town allocates specific funding of Fourth of July
and New Year’s Eve firework shows.
STAFF RECOMMENDATION: The town has currently included $36,000, 30% from prior year
original funding, to the annual operating budget for the fireworks for 2021.
DESTINATION EVENTS
Destination Events represent events and programs that provide the town an opportunity for new
or one-time major events such as the US Pro Challenge, and the 2015 Alpine World Ski
Championships. While funding will be allocated outside of the Commission on Special Event’s
budget, event results will be reported to the CSE as part of the standard recap process and will
also be presented to Town Council. The funding for this category will not be automatic each
year, but major events and/or programs with the potential to build the Vail brand even further
and have a significant impact on the town’s economy will be considered on an individual basis.
Signature Events are able to apply for funding from this category with a new opportunity that fits
this criteria.
There are no destination events being proposed as part of the 2021 budget.
AMBIENT AND MUSIC EVENTS
Council has approved a new funding category called “Ambient and Music Events”. This category
will provide funding for seasonal ambient and music entertainment in Vail Village and
Lionshead. This new category is a direct response to the pandemic. Funding recommendations
for this category are not based on the typical “return on investment” but rather a goal of
enhancing the guest experience. Staff has included $300,000 in the 2021 budget for these
events and is now accepting funding requests for this event category.
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SERVICES
This category funds programs of services/expertise that the town does not already provide,
supports the TOV physical plant and is appropriate for governmental support. Currently included
in this category is annual programming support of TV5, Colorado Ski and Snowboard Museum,
Betty Ford Alpine Gardens and Eagle Valley Childcare. This category does not support annual
operating requests.
F. Colorado Snowsports Museum
CASH REQUEST (Programming): $45,457, flat with prior year.
INKIND REQUEST: Waive rent valued at $132,651; one silver parking pass and one blue parking
pass (valued at $3,250)
BACKGROUND INFORMATION: The Colorado Snowsports Museum and Hall of Fame is
requesting a total cash contribution of $45,457 which will be used to market the museum, continue
to provide free admission for visitors, maintain and update exhibits.
STAFF RECOMMENDATION: Staff recommends funding the in-kind request based on the lease
terms (totaling $137,151) and a cash contribution of $40,912, a 10% decrease from prior year. Staff
also recommends in-kind funding for one silver and one blue parking pass.
G. Betty Ford Alpine Gardens (BFAG)
CASH REQUEST (Programming): $75,000, $3,906 or 5.5% increase over prior year.
CAPITAL REQUEST: $20,000
INKIND REQUEST: 2 designated parking spots at Ford Park and 1 blue parking pass ($1,250).
BACKGROUND INFORMATION: Betty Ford Alpine Garden’s is requesting a cash contribution of
$75,000 for their Garden Care and Upkeep Program. This includes the purchase of plant materials,
tools, soil and compost, replanting as well garden upgrades and water feature maintenance. This is
an increase of 5.5%% over prior year.
BFAG is also requesting $20,000 to go towards an expansion of the rooftop Education Center to
address the increased need for safe outdoor activities. The request proposes to expand the current
trellis to cover the whole BFAG rooftop while upgrading the weather system to create an outdoor
family classroom that has both shade and protection from rain. The total cost of this project is
$60,000.
STAFF RECOMMENDATION: Staff recommends a cash contribution of $83,985 to go towards
the Garden Care and Upkeep Program ($49,766, a 10% decrease from prior year) and $20,000
to go towards the expansion of the BFAG rooftop trellis due to help increase outdoor spaces
and activities. Staff also recommends in-kind funding for 2 designated parking spots at Ford
Park and 1 blue parking pass.
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H. Eagle River Watershed Council
CASH REQUEST (Programming): $40,000, flat with prior year
BACKGROUND INFORMATION: Eagle River Watershed Council is requesting a cash contribution
of $40,000 to fund water quality monitoring, community education, and river restoration projects.
Specifically the contribution will be used towards the Gore Creek Strategic Action Plan ($6,000), the
Water Quality & Assessment Program ($13,000); the Community Pride Highway Cleanup ($2,500)
and Eagle River Clean Up ($2,500); the sediment source monitoring and the bio-monitoring of Black
Gore Creek ($16,000).
STAFF RECOMMENDATION: Staff recommends funding the $36,000, a 10% decrease from prior
year.
I. EGE Air Alliance
CASH REQUEST: $75,000, flat with prior year
BACKGROUND INFORMATION: Eagle Air Alliance is requesting $75,000, flat with prior year, to be
used to attract new airline partners, support the development of new markets to fly into Eagle
County Airport.
STAFF RECOMMENDATION: Staff recommends funding of $67,500 within the Economic
Development department budget, a 10% decrease from prior year.
J. High Five Access Media
CASH REQUEST: $112,000 (35% of Comcast franchise fees), flat with prior year
BACKGROUND INFORMATION: High Five Access Media is requesting $112,000 (or 35%) of
franchise fees the Town of Vail receives annually from Comcast, based on terms of the Comcast
franchise agreement with the town. This is approximately 45% of the annual High Five Access
Media budget. The cash contribution will be used to fund High Five Access Media programs, in-
house productions, equipment purchases, production of council meetings, free access for Vail
residents to membership, basic media education, cable and internet distribution of video as well as
paying for ongoing costs for cablecast and webcast of programming to Comcast subscribers and
internet users.
STAFF RECOMMENDATION: Staff recommends funding of approximately $112,000 (or 35%)
in franchise fees the Town receives annually from Comcast, consistent with 2020.
K. Eagle Valley Childcare (EVC)
CASH REQUEST: $60,000, a $6,945 or 13.1% increase from prior year
BACKGROUND INFORMATION: The EVC is requesting a cash contribution of $60,000 to support
infant programming in the Town of Vail.
STAFF RECOMMENDATION: Staff recommends funding of $60,000, an increase of 13.1% over
prior year. This childcare provider is an important service used by town employees as the only
infant care provider in Vail and supports the Council’s focus of “Community”, ensuring citizens are
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afforded the opportunity to live and thrive in our community.
L. Eagle Valley Land Trust
CASH REQUEST: $7,500
BACKGROUND INFORMATION: The Eagle Valley Land Trust works to protect and preserve lands,
heritage, wildlife habitats, and recreational opportunities. Eagle Valley Land Trust is requesting
$7,500 to support their Stewardship and Outreach Program, a program that coordinates the
stewardship of existing conservation easements and addressing managements concerns in a
collaborative, proactive way; as well as connecting people and raising awareness of the importance
of land conservations. Funding will be used to market programs and events ($1,000), execution of
outreach programming to promote sustainability goals ($3,500) and peruse conservation projects
collaboratively with the town ($3,000). New conservation projects could include the permanent
protection of Battle Mtn, the East Vail property, or those properties in the town’s comprehensive
open lands plan.
STAFF RECOMMENDATION: Staff has contacted the Eagle Valley Land Trust and identified
potential site-specific projects to utilize the Eagle Valley Land Trust in 2021. Staff recommends
funding of $5,000 for Buffer Creek conservation, general land restoration efforts, assistance in
implementation of the open lands plan and future conservation easement projects. Staff
recommends project approval prior to reimbursement.
M. Children’s Garden of Learning (CGL)
CAPITAL REQUEST: $20,000
INKIND REQUEST: Snow plowing services (roads only), valued at approximately $6,500
BACKGROUND INFORMATION: Children’s Garden of Learning is requesting a total cash
contribution of $20,000 appropriated for capital improvements and capital maintenance as included
as part of their lease. CGL is also requesting in-kind parking lot snow plow services valued at
$6,500 consistent with prior years.
STAFF RECOMMENDATION: Staff recommends an annual contribution of $20,000 funded by the
Capital Projects Fund for capital improvements and capital maintenance as included in the CGL
lease. Funding of capital was recommended with the intent of ensuring maintenance of the town-
owned facility. The lease wording also stipulates that this contribution is subject to appropriation and
that CGL provide a financial report to town staff annually with how the capital funds were used. Staff
also recommends the equivalent in-kind contribution of snow plow services (valued at $6,500).
N. Vail Valley Mountain Trails Alliance
CASH REQUEST: $10,000, $4,900 increase from 2020.
BACKGROUND INFORMATION: The Vail Valley Mountain Trails Alliance is requesting $10,000 to
fund the Adopt a Trail and Wildlife Trail Ambassador programs for 2021. The Adopt A Trail program
includes twelve trails connected to the Town of Vail while the Wildlife Trail Ambassador program
(launched in 2018) includes volunteers stationed at seasonally closed trails including North Trail,
Son of Middle Creek, Buffehr Creek, and Two Elk. The increased funds will be used towards ground
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support through tools, training, marketing and promotional materials to communicate volunteer
opportunities to educate the public about seasonal closures, leave to trace principals, and trail
etiquette. As outdoor recreation has become more important during the COVID pandemic trail the
need for maintenance and education has increased for Vail trails to remain world class.
STAFF RECOMMENDATION: Staff recommends funding of $4,590 for Vail trail maintenance, 10%
decrease from prior year, to be used on trails within or that border the Town of Vail. Funding for this
will come from the Real Estate Transfer Tax Fund. The Adopt a Trail organization services trails
that connect to our community that would otherwise have little to no maintenance.
O. Vail Mountain Rescue Group (VMRG)
CASH REQUEST: $17,420, $7,420 or 74.2% increase from prior year
BACKGROUND INFORMATION: Vail Mountain Rescue Group is requesting a cash contribution of
$17,420 to fund two clinics; a basic and an advanced rope rigging (technical rope rescue) clinic to
take place during the summer of 2021. VMRG will hold two slots per class for interested Vail Fire
employees. The training will cover 10 participants in each of the clinics for a total cost of $17,420.
Two slots per class will be put on hold for interested Vail Fire participants.
STAFF RECOMMENDATION: Staff recommends funding for one of the two rope rigging training
classes for 8 VMRG members and 2 Vail Fire employees ($8,716). The town considers this
organization part of emergency response in our area.
P. Bright Future Foundation
CASH REQUEST: $100,000
BACKGROUND INFORMATION: The Bright Future Foundation helps families and individuals
affected by domestic violence and sexual assault with prevention, crisis intervention, counseling,
emergency shelter, advocacy, and long-term healing services. Bright Future’s Foundation is
requesting $100,000 to go towards the construction of the BrightHouse, a new emergency housing
facility to provide safety and security for individuals and families fleeing abusive situations. The
facility will be located in Gypsum and is estimated at a total cost $3,790,000. To date, the Bright
Future Foundation has collected approximately $3,640,000 in commitment to go towards this
project. They have received $250,000 from Eagle County and in-kind donations for building permits
and construction fees from the Town of Gypsum. They plan to request funding from the Town of
Avon and Beaver Creek Resort Company as well.
STAFF RECOMMENDATION: Staff recommends a $50,000 contribution to go towards the
construction of the BrightHouse contingent upon a $50,000 matching grant.
Q. Vail Valley Partnership (VVP)
CASH REQUEST: $12,500 (NEW)
BACKGROUND INFORMATION: The Vail Valley Partnership is the regional community
development organization, dedicated to the economic vitality of the Vail Valley. For 2021 the
VVP has added a new signature program is called “Vail Valley Works”. “Vail Valley Works” aims
to be the premier local source for professional development by establishing, training, and
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supporting a network of aware and knowledgeable citizens ready to take on the challenges of
an ever-changing community. This will encompass the needs of our current and future
workforce and actively engage our public, private, and nonprofit sector partners to provide the
training, tools, resources, and programs to succeed post-COVID. Courses offered through the
“Vail Valley Works” program include Community Leadership Academy, Emerging Leaders,
Community Resiliency Bootcamp, along with an assortment of specialized courses. Funding
requested of $12,500 will be used for a combination of marketing, speaker fees, sponsorships of
individuals to participate in programming and operational costs.
STAFF RECOMMENDATION: Staff recommended that the VVP apply for Education and
Enrichment funding through the Commission on Special Events (CSE). The CSE has regularly
funded several other professional development and leadership programs through this category.
IN-KIND REQUESTS
This category includes ice time at Dobson Arena, use of Donovan Pavilion/Grand View, parking
passes/coupons and public works and police department services.
R. Vail Mountaineer Hockey Club
BACKGROUND INFORMATION: The Vail Mountaineer Hockey Club is requesting in-kind funding
for 15 days at Dobson ice arena valued at $42,750. This includes 9 days for the Sportsmanship
Tournament, 2 days for the Avalanche Alumni Weekend, 4 days for two small 3v3 shoot-out
competitions.
STAFF RECOMMENDATION: Staff recommends in-kind funding consistent with 2020 by providing
8 days of ice time (out of 15 requested) valued at $22,800, subject to approval and coordination
with the Vail Recreation District for the ice time. If there are enough available days at Dobson
remaining prior to this event, staff recommends providing the full amount of days. However, the
Hockey Assn. will be responsible for hard costs for use of the Dobson Arena such as set-up, tear-
down, cleaning and utilities.
S. Ski & Snowboard Club of Vail
BACKGROUND INFORMATION: The Ski & Snowboard Club of Vail has requested in-kind funding
(valued at $11,400) for 4 days use of Dobson arena for their annual Vail Ski Swap.
STAFF RECOMMENDATION: Staff recommends funding the in-kind request for four days (out of
four requested) with appropriate approval and coordination with the Vail Recreation District. The Ski
& Snowboard Club will be responsible for hard costs for use of the Dobson Arena such as set-up,
tear-down, cleaning and utilities.
T.Skating Club of Vail
CASH REQUEST: $2,500 to be used for goody bags to all participants at the Vail Invitational
competition.
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BACKGROUND INFORMATION: The Skating Club of Vail has requested in-kind funding of 10
days use of Dobson valued at $28,500.
STAFF RECOMMENDATION: Staff recommends in-kind funding consistent with 2020 by providing
8 days of ice time (out of 10 requested) valued at $22,800 subject to approval and coordination with
the Vail Recreation District. The Skating Club will be responsible for hard costs for use of the
Dobson Arena such as set-up, tear-down, cleaning and utilities. However, if there are enough
available days remaining prior to this event, staff recommends providing the full amount of days.
Staff does not recommend funding participant goody bags.
U. Small Champions, Inc.
INKIND REQUEST: 60 parking vouchers to use on eight off peak Sundays during 2020-2021 ski
season and use of the Welcome Center as a drop off and pick-up location on those eight Sundays.
(valued at $1,800).
STAFF RECOMMENDATION: Staff recommends in-kind funding consistent with 2020 by providing
54 parking vouchers to be used on winter Sundays, valued at $1,620. Staff also recommends the
use of the Welcome Center as a drop-off and pick-up location for those Sundays.
V. Special Olympics
BACKGROUND INFORMATION: The Special Olympics is requesting an in-kind contribution of 50
parking vouchers valued at $1,500 to be used on each Sunday of training starting January 3, 2021
and going through the end of the ski season.
STAFF RECOMMENDATION: Staff recommends in-kind funding consistent with 2020 by providing
46 parking vouchers for Lionshead structure only, with one-time entry/exit coupons valued at
$1,380.
W. Foresight Ski Guides
BACKGROUND INFORMATION: Foresight Ski Guides is requesting two blue parking passes
(valued at $2,500) and one pink parking pass (valued at $200) for the 2020 - 2021 ski season.
Foresight provides parking to volunteer guides, half of which drive from Denver who need to be
parked and ready to meet their visually impaired participants by 8:30am. Local guides usually take
public transportation and/or carpool. Foresight provides challenging recreation opportunities to
visually impaired participants (adults and children) and guides.
STAFF RECOMMENDATION: Staff recommends providing two blue passes, as was approved in
the past several years valued at $2,500.
X. SOS Outreach
BACKGROUND INFORMATION: SOS Outreach is requesting 25 parking vouchers (valued at
$750) for the 2020/21 ski season to be used by program coordinators hauling gear to and from the
mountain for the winter skiing and snowboarding programs for underserved youth.
STAFF RECOMMENDATION: Staff recommends providing 25 parking vouchers for the 2020/21
ski season to be used by program coordinators, consistent with 2020.
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Y. Mind Springs Health
BACKGROUND INFORMATION: Per 2010 lease terms at the Town Managers discretion: In-kind
funding of $46,800 for rent, utilities and parking passes.
STAFF RECOMMENDATION: Staff recommends providing 3 blue parking passes (valued at
$3,750) for the 2020/21 ski season and waived rent and utilizes (valued at $43,050).
December 1, 2020 - Page 99 of 338
CAPITAL
December 1, 2020 - Page 100 of 338
Included in Project NarrativesNew ProjectProject Cost Increased And Moved to a Different YearProject Removed or Cost Reduction2020 2020Amended Forecast 2021 2022 2023 2024 2025 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035RevenueTotal Sales Tax Revenue: 16,800,000$ 22,500,000$ 22,500,000$ 24,750,000$ 27,225,000$ 29,947,470$ 32,942,067$ 34,589,170$ 36,318,629$ 38,134,560$ 40,041,288$ 42,043,353$ 44,145,520$ 46,352,796$ 48,670,436$ 51,103,958$ 53,659,156$ 2021 based on "Crisis" level (overall 40% decrease from 2019 actuals; flat with 2020 forecast); 2023-2025 includes 10% year over year growth with and 75/25 split; 2025 based on a 15% increase in sales tax; 2026-2035 based on 5% year over year increase Sales Tax Split between General Fund & Capital Fund68/32 68/32 80/20 80/20 75/25 75/25 75/25 62/38 62/38 62/38 62/38 62/38 62/38 62/38 62/38 62/38 62/38Sales Tax - Capital Projects Fund 5,376,000$ 7,200,000$ 4,500,000$ 4,950,000$ 6,806,250$ 7,486,868$ 8,235,517$ 13,143,761$ 13,801,461$ 14,491,133$ 15,215,238$ 15,976,022$ 16,774,846$ 17,613,611$ 18,494,314$ 19,419,052$ 20,390,027$ 2021 based on "Crisis" level and a reduced "split" of 20% to CPFUse Tax 1,800,000 1,930,000 2,250,000 2,200,000 2,244,500 2,289,890 2,336,188 2,383,412 2,431,580 2,480,711 2,530,826 2,581,942 2,634,081 2,687,263 2,741,508 2,796,838 2,853,275 2021 flat with 2020 plus Marriott Residence Inn, Park meadows and Elevate projects; 2022 flat with 2020; 2023-2023 based on 2% annual increaseFranchise Fee 190,000 190,000 193,800 197,676 201,630 205,662 209,775 213,971 218,250 222,615 227,068 231,609 236,241 240,966 245,785 250,701 255,715 1% Holy Cross Franchise Fee approved in 2019; 2022-2035 based on 2% annual increaseFederal Grant Revenue - - - - - - - - - - - - - - - - - 2020: Reduce Federal grant reimbursement for Bridge Rd Bridge. This grant was originally scheduled to be received in two partial payments ($300K in 2019 and $700K in 2020) however the town received full payment in 2019Other State Revenue 1,967,287 1,967,287 - - - - - - - - - - - - - - - 2020: $350K CDOT 50% grant for bus transportation management system (see corresponding expenditure for $700K below); 1.09M FASTER grant for electric bus charges; $525,287 CDOT bus grant;Lease Revenue164,067 164,067 164,067 164,067 164,067 172,270 180,884 180,884 180,884 189,928 189,928 189,928 199,424 199,424 199,424 199,424 199,424 Per Vail Commons commercial (incr. every 5 years); adjusted to remove residential lease revenue ($38K)Project Reimbursement 79,676 129,676 1,500,000 - - - - - - - - - - - - - - 2020: $29,676 for traffic impact fee reimbursement from VVMC/Frontage Rd projects, $50K use of Holy Cross funds for Big Horn Rd Intermountain project; 2021: $1.5M from traffic impact fee from Vail Health for Vail Health/ Frontage Road ProjectTimber Ridge Loan repayment460,842 460,842 2,363,087 - - - - - - - - - - - - - - 2021: Payoff of TR Loan (originally budgeted to be paid off in 2028)Earnings on Investments and Other368,970 368,970 38,978 117,667 90,490 28,579 13,581 17,968 20,297 45,170 78,401 124,794 169,254 182,389 197,386 200,821 293,313 2021: 0.7% returns assumed on available fund balanceTotal Revenue 10,406,842 12,410,842 11,009,932 7,629,410 9,506,937 10,183,269 10,975,945 15,939,995 16,652,472 17,429,557 18,241,460 19,104,295 20,013,846 20,923,653 21,878,418 22,866,837 23,991,754 ExpendituresFacilitiesFacilities Capital Maintenance 502,917 502,917 523,500 489,500 615,000 469,500 450,000 463,500 477,405 491,727 506,479 521,673 537,324 553,443 570,047 587,148 604,762 2020: Includes $130.4K to complete TM residence upgrades; PW garage door replacements ($50K), transit station skylight replacement ($50K); In general this line item covers various repairs to town buildings including the upkeep of exterior (roofing, siding surfaces, windows, doors), interior finishes (paint, carpet, etc.), and mechanical equipment (boilers, air handlers, etc.); 2021: garage door replacements ($50K), PW boiler replacement ($20K), 2nd phase of transit center skylight replacement ($50K), Buzzard Park repairs ($41K); 2022: Fire Station interior paint ($35K), Library Skylight maintenance ($150K), PW roof repairs ($50K), Phase 3 of transit center skylight replacement ($50K); 2023: Fire Station II exhaust extraction system ($75K), library air handling replacement ($125), Bus barn gradient tube replacement ($50K); 2024: PW 30% roof replacement ($75K), Buzzard Park repairs ($75K), Buzzard Park roof repairs ($50K), transit office windows and doors ($25K), PW overhead garage door ($50K), PW carpet replacement ($50K)Municipal Complex Maintenance 1,011,750 500,000 255,000 335,000 205,000 260,000 250,000 257,500 265,225 273,182 281,377 289,819 298,513 307,468 316,693 326,193 335,979 2020: Includes $138.8K for municipal building upgrades, repairs, and maintenance; Comm Dec Remodel ($75K); Replace Admin building air handlers ($250K), Comm Dev roof replacement ($125K), Comm Dev interior flooring replacement ($25K), PD balcony repairs ($50K), PD boiler replacement ($45K), replace PD air handling units ($75K), replace PD rooftop units ($125K); 2021:Admin Upper level system installation ($175K), PD Stucco patching and painting ($40K), PD wood siding replacement ($30K); 2022: Replace HR heat system ($100K); 2020: PD locker room and restroom repairs ($50K), Comm Dev window replacement ($100K), Comm Dev interior wall and ceiling maintenance ($30K); 2023: Comm Dev boiler replacement ($100K), Comm Dev air handler replacement ($75K); 2024: PD roof replacement ($150K), PD boiler tube repairs ($50K); 3% annual increase 2025-2035Welcome Center/Grandview Capital Maintenance 94,704 94,704 100,000 25,000 25,000 50,000 25,000 25,750 26,523 27,318 28,138 28,982 29,851 30,747 31,669 32,619 33,598 2020: $56.7K for final bills for furniture replacement at the Grandview, $38K Annual Maint; 2021: $100K Furniture replacement in Vail Village Welcome Center; 2024: furniture upgrades ($50K); 3% annual increase 2026-2035Donovan Pavilion125,000 1,367,000 - - - - - - - - - - - - - - - 2020: $5K to be used towards HVAC relocation design; 2020 includes $75K for design & planning of HVAC Replacement and relocation at Donovan Pavilion; 2021: Relocation of HVAC ($721K)Snowmelt Boilers 500,000 500,000 500,000 500,000 500,000 - - - - - - - - 500,000 - - - 2020-2023: Replacement of TRC 8 boilers (2 per year); 2032: Boiler Replacement placeholderPublic Works Shops Expansion 2,403,325 2,403,325 17,200,000 - - - - - - - - - - - - - - Expansion and remodel of the Public Works shop complex as outlined in an updated public works master plan (previously completed in 1994). The plan will ensure shop expansions will meet the needs of the department and changing operations; 2019-2020: Phase I includes demo and reconstruction of a two story streets building; retaining wall construction, new cinder building, relocation of the green house building, and a vertical expansion allowance for future building options. Proposed bond financing in 2021 included belowArabelle Snowmelt Boilers- - - - 190,000 - - - - - - - - - - - - 2023: Shared expense with Arrabelle for streetscape heat; Boiler replacementPublic Works Building Maintenance 300,000 300,000 - - - - - - - - - - - - - - - 2020: $300K to replace two HVAC units at Public WorksTotal Facilities4,937,696 5,667,946 18,578,500 1,349,500 1,535,000 779,500 725,000 746,750 769,153 792,227 815,994 840,474 865,688 1,391,659 918,408 945,961 974,339 ParkingParking Structures 697,000 697,000 795,000 785,000 940,000 1,040,000 900,000 927,000 954,810 983,454 1,012,958 1,043,347 1,074,647 1,106,886 1,140,093 1,174,296 1,209,525 2020-2035: Various repairs including deck topping replacement, expansion joint repairs, ventilation, HVAC, plumbing and other structural repairsParking Entry System / Equipment 227,161 227,161 850,000 - - - - - - 1,045,500 - - - - - - 1,285,965 2020: $125.1K for additional on-foot parking payment kiosks; $102K late 2019 parking bill to upgrade parking system; 2022: Total cost estimated at $1.3M and includes parking system savings of $1.25K; RSES savings of $250K plus new funding of parking equipment ($850K) Red Sandstone Parking Structure (VRA) 1,308,936 1,058,936 - - - - - - - - - - - - - - - 2020: $1.3M to complete New Red Sandstone Parking Structure. This project includes all landscaping and parking space monitoring system; Construction of 4 level parking structure at Red Sandstone Elementary school, with contributions from Vail Resorts ($4.3M) and Eagle County School District ($1.5M); Remainder to be reimbursed by VRAParking Structure Camera systems - - - - - - - - - - 2,500,000 - - - - - - Installation of camera systems for both safety and vehicle counts at Vail Village and Lionshead to mirror new system at Red Sandstone (Deferred until 2029)Lionshead Parking Structure Landscape Renovations (VRA) 30,291 30,291 - - - - - - - - - - - - - - - 2020: complete landscaping at the Lionshead parking structure ($30.3K);Total Parking2,263,388 2,013,388 1,645,000 785,000 940,000 1,040,000 900,000 927,000 954,810 2,028,954 3,512,958 1,043,347 1,074,647 1,106,886 1,140,093 1,174,296 2,495,490 TransportationBus Shelters 230,000 230,000 30,000 30,000 30,000 30,000 30,000 30,000 30,000 30,000 30,000 30,000 30,000 30,000 30,000 30,000 30,000 Bus shelter annual maintenance; 2020 includes Lionshead transit center Westbound Bus shelterReplace Buses 6,811,642 6,811,642 - - 6,000,000 2,200,000 - - - - - - 9,400,000 8,600,000 11,100,000 - - 2020: Transfer total of $350K of savings (2019 savings of $261.6K and 2020 savings of $88.4K) to be used towards the town's portion of the bus transit management system; 7 buses for replacement at $905K each, plus 5 charging stations at $50K each, and $30K for additional power chargers; 2023: Replace 6 buses with electric buses; 2024: Replace 2 electric buses; 2031-2033: Bus replacement placeholders based on average lifeTOWN OF VAIL FIFTEEN YEAR BUDGETSUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCECAPITAL PROJECTS FUND 31 December 1, 2020 - Page 101 of 338
Included in Project NarrativesNew ProjectProject Cost Increased And Moved to a Different YearProject Removed or Cost Reduction2020 2020Amended Forecast 2021 2022 2023 2024 2025 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035TOWN OF VAIL FIFTEEN YEAR BUDGETSUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCECAPITAL PROJECTS FUNDBus Transportation Management System 700,000 700,000 - - - - - - - 1,000,000 - - - - - - 1,200,000 2020: $700K for a new bus transportation mgmt. system. This includes a $350K 50% CDOT grant and $350K savings from "Replace Buses" project to upgrade bus transportation system; $350K CDOT grant; 2028: Replacement of bus mgmt. system based on 8 year life.Traffic Impact Fee and Transportation Master Plan Updates 30,000 30,000 300,000 - - - - - - - - - - - - - - 2020: Re-appropriate $30K to perform traffic counts; 2021: Update Vail transportation master plan pending the outcome of the West Vail Master PlanHybrid Bus Battery Replacement - - 165,000 - - - - 360,000 - - - 540,000 - 180,000 - - 2023: Scheduled replacement placeholder; Estimated life of 6 years; While batteries are passed their lifecycle replacement has not been needed as of yet; Electric bus chargers and electrical service rebuild 1,375,000 1,375,000 - - - 400,000 - - - - - 400,000 - 600,000 - - - 2020: To construct electric bus charging station and electrical service infrastructure at Lionshead and Vail Village Transit centers; $1.1M in grant revenue will offset cost of this project; 2024,2030,2032: New charging station placeholders for additional electric buses added to fleetTotal Transportation9,146,642 9,146,642 495,000 30,000 6,030,000 2,630,000 30,000 390,000 30,000 1,030,000 30,000 970,000 9,430,000 9,230,000 11,310,000 30,000 1,230,000 Road and BridgesCapital Street Maintenance 1,345,000 1,345,000 1,225,000 1,405,000 1,350,000 1,475,000 1,350,000 1,390,500 1,432,215 1,475,181 2,240,000 2,200,000 1,600,000 1,475,000 1,519,250 1,564,828 1,611,772 On-going maintenance to roads and bridges including asphalt overlays, patching and repairs; culverts; 2022/2023 includes asphalt and mill overlay ($575K); 2024 includes surface seal ($190K); asphalt mill overlay ($565K); 2029-2031 include large overlay projectsStreet Light Improvements 144,945 144,945 75,000 75,000 75,000 75,000 75,000 80,000 80,000 80,000 80,000 80,000 85,000 85,000 85,000 85,000 85,000 Town-wide street light replacement; Slifer Plaza/ Fountain/Storm Sewer 156,593 156,593 - - - - - - - - - - - - - - - 2020: Re-appropriate to continue repairs to Silfer Plaza fountain reconstruction and storm sewers ($157K)Neighborhood Bridge Reconstruction 48,186 48,186 - - - - - - - - - 1,000,000 - - - - 1,000,000 2020: $28.2K for final Lupine Bridge repairs and Bridge Road bridge repair bills; 2030/2035: Placeholder for Bridge ReconstructionVail Health / TOV Frontage Road improvements 30,131 80,131 9,000,000 - - - - - - - - - - - - - - 2020: Complete design phase of Frontage Rd. improvements ($30.1K); 2021: VH plans for expansion; Improvements would span from LH Parking structure to Municipal building; $7.5M funded by VRA in 2021, Traffic impact fee ($1.5M), Timing of this project is pending the Civic Center Master PlanSouth Frontage Rd Lionshead Medians (VRA)- - - - - - - 6,000,000 - - - - - - - - - Improvements to the South Frontage Rd Medians in Liosnhead (VRA reimbursement)Neighborhood Bridge Repair 48,186 48,186 - - 1,500,000 - - 400,000 - - - 400,000 - - - 400,000 - 2023: Replace Bighorn Rd Bridge bridge rails and culvert headwalls ($800K); Repairs to Nugget Plan bridge rails to meet current safety standards ($350K); Replace Lupine Drive Bridge guardrail to meet current safety standards ($350K)Seibert Fountain Improvements 358,000 358,000 - - - - - - - - - - - - - - - 2020: $358K for Fountain software system and valve upgrades at Seibert FountainNeighborhood Road Reconstruction 321,840 321,840 1,500,000 - - - - - 1,000,000 - - - - - 1,000,000 - - 2020:East Vail major drainage improvements ($321.8K); 2021: East Vail road Major Drainage Improvements construction ($1.5M); 2027/2033: East Vail drainage improvements per drainage master planWest Lionshead Circle Crosswalks (VRA)75,000 75,000 - - - - - - 650,000 - - - - - - - - 2020: $75K for crosswalk at Lionshead placeMill Creek Heated Walk100,580 115,832 - - - - - - - - - - - - - - - 2020: $100.6K for final project bills; TOV portion of 50/50 shared project with homeowners for heated sidewalk at Kendell Park/Mill Creek ($125K). This project will be managed by the HOA at an estimated total cost of $150K. East Vail Interchange Underpass Sidewalk - - - - - - - - 500,000 - - - - - - - - 2027: Request from the Planning and Environmental Commission to construct a pedestrian sidewalk beneath the East Vail interchange; pedestrian count study at the underpass is recommended to be completed before the start of this project. Project deferred from 2020 to 2027Vail Village Streetscape/Snowmelt Replacement - - 1,250,000 - 1,500,000 1,500,000 - - - - - - - - - - - Replacement of 18 yr. old streetscape and snowmelt infrastructure in Vail Village Vail Road Sidewalk Construction- - - - - - 650,000 - - - - - - - - - - 2025: Sidewalk construction on Vail Rd. between Beaver Damn and Forest Rd. Buffher Creek Rd Turn lane - - 100,000 1,000,000 - - - - - - - - - - - - - 2021/2020: Add a turn lane along South Frontage Rd at Buffher Creek Rd to accommodate growing traffic needsEast Mill Creek Culvert Replacement - - - - - - 650,000 - - - - - - - - - - 2025: Replace the metal pipe culvert from Vail Valley drive from Gold Peak to Manor VailSandstone Creek Culvert Replacement at Vail View - - - - - - 650,000 - - - - - - - - - - 2025: Replace the metal pipe culvert at Sandstone Creek and Vail View DriveLionshead Streetscape/Snowmelt Replacement (VRA)- - - - 1,500,000 1,500,000 - - - - - - - - - - - 2023-2024: Replacement of 18 yr. old streetscape and snowmelt infrastructure in LionsheadTotal Road and Bridge2,628,461 2,693,713 13,150,000 2,480,000 5,925,000 4,550,000 3,375,000 7,870,500 3,662,215 1,555,181 2,320,000 3,680,000 1,685,000 1,560,000 2,604,250 2,049,828 2,696,772 ContributionsChildren's Garden of Learning-Capital 52,500 52,500 20,000 20,000 20,000 20,000 20,000 20,000 20,000 20,000 20,000 20,000 20,000 20,000 20,000 20,000 20,000 2020: $20K Annual contribution for capital maintenance and improvements; $32.5K unused 2019 annual contribution for fence around front yard due to delays in CDOT easement;Total Contributions52,500 52,500 20,000 20,000 20,000 20,000 20,000 20,000 20,000 20,000 20,000 20,000 20,000 20,000 20,000 20,000 20,000 TechnologyTown-wide camera system22,000 22,000 22,000 22,000 22,000 22,000 100,000 25,000 25,000 25,000 25,000 25,000 25,000 25,000 25,000 25,000 25,000 $22K Annual maintenanceAudio-Visual capital maintenance 118,000 118,000 18,000 18,000 18,000 18,000 18,000 18,000 150,000 20,000 20,000 20,000 20,000 20,000 20,000 20,000 20,000 $18K annual maintenance / replacement of audio-visual equipment in town buildings such as Donovan, Municipal building, Grand View, LH Welcome Center; 2020: $100K Welcome Center video wall replacementDocument Imaging 50,000 50,000 50,000 50,000 50,000 50,000 50,000 100,000 50,000 50,000 50,000 100,000 50,000 50,000 50,000 50,000 50,000 Annual maintenance, software licensing, and replacement schedule for scanners and servers includes $2.5K for LaserficheSoftware Licensing 566,401 566,401 580,000 580,000 580,000 580,000 580,000 580,000 580,000 580,000 580,000 580,000 580,000 580,000 580,000 580,000 580,000 2020: $70.3K to complete asset mgmt. system; Annual software licensing and support for town wide systems; 2020 also includes Upgrade Microsoft products on all equipment; renewal of licenses; $3K per year increase from original 5 year plan due to additional software products;Hardware Purchases 187,723 187,723 50,000 50,000 50,000 50,000 50,000 50,000 50,000 50,000 50,000 50,000 50,000 50,000 50,000 50,000 50,000 2020: $12.7K for final workstation replacement bills; Time Clock Replacement ($125K); workstation replacements ($50K); 2021-2025: $50K for workstation replacements (20-25 per year)Website and e-commerce 136,500 136,500 86,500 60,000 60,000 60,000 60,000 150,000 60,000 60,000 60,000 60,000 60,000 150,000 60,000 60,000 60,000 2020: $50K for new Vailgov.com website framework and website upgrades; Internet security & application interfaces; website maintenance $12K; Vail calendar $24K; domain hosting $15K; web camera streaming service $24KFiber Optics / Cabling Systems in Buildings 150,000 150,000 500,000 50,000 50,000 50,000 50,000 500,000 50,000 50,000 50,000 50,000 50,000 50,000 500,000 50,000 50,000 2020: Fiber Optics Connection from Muni Building to West Vail fire station ($150K) ; 2021: Add additional fiber infrastructure to connect critical IT equipment locations including the Village parking structure; the Muni Building; LH Parking Structure; and the West Vail Fire Station ; 2022-2035: Repair, maintain & upgrade cabling/network Infrastructure $50K; Also includes placeholder for additional fiber infrastructure growthNetwork upgrades 220,256 220,256 100,000 30,000 30,000 30,000 100,000 30,000 30,000 30,000 100,000 30,000 30,000 30,000 30,000 30,000 30,000 Computer network systems - replacement cycle every 3-5 years; 2020 Firewalls ($60K), External Wireless System ($50K), TOV Switches and Router Replacements/Upgrades ($90K)Data Center (Computer Rooms) 1,088,840 1,088,840 30,000 30,000 30,000 30,000 30,000 30,000 100,000 30,000 30,000 30,000 30,000 30,000 30,000 500,000 30,000 2020: $1.1M to continue Data Center Remodel at Station 3 includes hyper-converged infrastructure (HCI) equipment $750K and Cooling/UPS system upgrade for data center in Muni building $128K; $30K annual maintenanceData Center equipment replacement and generator 159,406 159,406 - - - - - - - - - - - - - - - 2020: Final bills to replace data center server infrastructure; upgrade and replace emergency generator to increase capacity Broadband (THOR)94,800 94,800 94,800 94,800 94,800 94,800 94,800 150,000 100,000 100,000 100,000 100,000 100,000 100,000 100,000 100,000 100,000 2020-2024: $94.8K annual broadband expenses, potential future revenuesBus Camera System 15,000 15,000 - - 15,000 - - - - - - - - - - - - $15K for Installation of software and cameras in buses;Business Systems Replacement 180,000 180,000 30,000 - 30,000 - - 100,000 30,000 30,000 30,000 30,000 30,000 400,000 30,000 30,000 30,000 2020: $60K for new STR and sales tax system; Energy Mgmt. Software ($25K); Housing Database software ($40K); HR Performance mgmt. system ($55K); 2021 and 2023: $30K every other year for parking system upgrades; Total Technology2,988,926 2,988,926 1,561,300 984,800 1,029,800 984,800 1,132,800 1,733,000 1,225,000 1,025,000 1,095,000 1,075,000 1,025,000 1,485,000 1,475,000 1,495,000 1,025,000 Public Safety 32 December 1, 2020 - Page 102 of 338
Included in Project NarrativesNew ProjectProject Cost Increased And Moved to a Different YearProject Removed or Cost Reduction2020 2020Amended Forecast 2021 2022 2023 2024 2025 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035TOWN OF VAIL FIFTEEN YEAR BUDGETSUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCECAPITAL PROJECTS FUNDPublic Safety System / Records Mgmt. System (RMS) 113,000 113,000 50,000 50,000 50,000 50,000 50,000 50,000 50,000 50,000 50,000 50,000 50,000 50,000 50,000 50,000 50,000 2020:$63K for remaining two payments for PD SQL licensing; $50K Annual capital maintenance of "County-wide "Computer Aided Dispatch/Records Mgmt. System"; includes patrol car and fire truck laptops and software used to push information to TOV and other agencies; TOV portion of annual Intergraph software maintenance;Public Safety Equipment 58,831 58,831 170,808 101,548 101,548 101,548 101,548 150,000 100,000 100,000 100,000 100,000 100,000 200,000 150,000 150,000 150,000 2020: $26K bullet proof vests (8) for Special Ops Unit (SOU); $5.8K replace handheld citation device with in car computer interface; $4.6K for "Stop Stick" tire deflation devices for patrol cars; $22.2K for an unmanned aircraft system (UAS), or drone with thermal detection for use by both police and fire. The cost also covers "pilot" training and maintenance; 2021: Replacement of body worn camera program and storage software mgmt. system, tasers, and holstersFire Safety Equipment 10,800 10,800 25,000 99,000 - - 345,000 50,000 368,000 130,000 - 175,000 - - - - 400,000 2020: $2.8K for final equipment dryer bills; Confined space equipment $8K (reduced from $15K); 2021: Wildland personnel protection equipment ($25K) deferred from 2020; 2022: Potential legislative mandate to replace PPE with PFOA free PPE; 2025-2035: Placeholders for future fire equipment replacement and upgradesThermal Imaging Cameras 8,000 8,000 - 12,000 - - - - - 15,860 - - 17,100 17,600 - 18,650 - For the purchase of 3 cameras (2019,2020,2022) which will allow firefighters to see through areas of smoke, darkness, or heat barriers; 2028/2031/2032/2024: Placeholders for thermal camera replacementFire Station Alert System - - - 230,000 - - - - - - - - - - - - - 2022: Fire Station Alerting System to improve response times. This system will work with the Dispatch system and the timing is being coordinated with Eagle River Fire. Deferred $198K from 2020Fire Truck Replacement - - 880,000 1,700,000 400,000 - - - - 1,065,000 - 1,129,000 - - - - - 2021: Replacement of Engine I purchased in 2011; 2022: Replacement of Ladder truck (aerial apparatus) purchased in 2000; 2023: Type 3 Truck (heavy wildland engine); 2028/2030 Replacement of Fire Engines based on vehicle lifeTotal Public Safety190,631 190,631 1,125,808 2,192,548 551,548 151,548 496,548 250,000 518,000 1,360,860 150,000 1,454,000 167,100 267,600 200,000 218,650 600,000 Community and Guest Service Children's Garden of Learning Facility- - - - - - - 6,000,000 - - - - - - - - - 2026: New permanent Children's Garden of Learning facilityChildren's Garden of Learning Temporary Facility Relocation335,000 335,000 2,000,000 - - - - - - - - - - - - - - 2020: Design for temporarily relocation of the Children's Garden of Learning ($335K); 2021: Children's' Garden of Learning temporarily facility ($1.5M)Energy Enhancements223,847 223,847 - - - - - - - - - - - - - - - 2020: Electric car charges and infrastructure at various town locations and Holy Cross transformer ($223.8K)Pedestrian Safety Enhancements 1,471,769 1,471,769 - - - - - - 2,900,000 - - - - - - - - 2027: Replacement of 40+ year old overhead lighting for Main Vail roundabouts and West Vail Roundabouts (approved by council on 7/5/16); project includes underground electrical enhancements for lighting ; $1.5M in 2020 will be reflected as savings and deferred in 2027.Civic Area Redevelopment 1,000,000 1,000,000 - 1,000,000 - - - - - - - - - - - - - 2020 Placeholder to explore outcomes of the Civic Center Master Plan such as feasibility studies / design will be reflected as savings in 2020 and deferred until 2022Underground Utility improvements496,670 496,670 - - - - - - - - - - - - - - - 2020: Re-appropriate $496.K plus additional $50K for Bighorn Rd and Intermountain projectGuest Services Enhancements/Wayfinding 36,120 36,120 - - 150,000 - - - - 1,200,000 - - 150,000 - - - - 2020: Final bills for new street signs and accompanying light poles town-wideRockfall Mitigation near Timber Ridge42,568 42,568 - - - - - - - - - - - - - - - 2020: Final Rock fall mitigation near Timber RidgeVehicle Expansion 70,700 70,700 - - - - - - - - - - - - - - - 2020: 2 commander vehicles ($80K); Trailer for event cattle guards ($5K); 2020 includes $14.3K savingsCouncil Contribution: Children's Garden of Learning-Capital 52,500 52,500 20,000 20,000 20,000 20,000 20,000 20,000 20,000 20,000 20,000 20,000 20,000 20,000 20,000 20,000 20,000 2020: $20K Annual contribution for capital maintenance and improvements; $32.5K unused 2019 annual contribution for fence around front yard due to delays in CDOT easement;Total Community and Guest Service3,729,174 3,729,174 2,020,000 1,020,000 170,000 20,000 20,000 6,020,000 2,920,000 1,220,000 20,000 20,000 170,000 20,000 20,000 20,000 20,000 Total Expenditures 25,937,418 26,482,920 38,595,608 8,861,848 16,201,348 10,175,848 6,699,348 17,957,250 10,099,178 9,032,223 7,963,952 9,102,820 14,437,435 15,081,145 17,687,751 5,953,734 9,061,601 Other Financing Sources (Uses)Debt Financing for Public Works shop - - 15,000,000 - - - - - - - - - - - - - - Debt Service Payment - - (1,200,000) (1,200,000) (1,200,000) (1,200,000) (1,200,000) (1,200,000) (1,200,000) (1,200,000) (1,200,000) (1,200,000) (1,200,000) (1,200,000) (1,200,000) (1,200,000) (1,200,000) Transfer from Vail Reinvestment Authority 1,655,291 1,905,291 8,550,000 1,050,000 1,550,000 1,550,000 50,000 6,050,000 700,000 50,000 50,000 50,000 - - - - - 2020: LH landscape improvements ($30.3K), LH place crosswalk ($75K), Lionshead parking structure ($50K), Red Sandstone parking garage reimbursement ($1.5M); 2021: VH plans for expansion; Improvements would span from LH Parking structure to Municipal building; $6.5M funded by VRA in 2021 (Total $7.5M split into two years); Lionshead Parking Structure $50K; 2020: Continuations of Frontage Rd improvements $1.0M; 2023-2024: Lionshead streetscape/snowmelt replacementTransfer to RETT Fund (3,000) (3,000) - - - - - - - - - - - - - - - Use of faculty capital savings for Sunbird park contractTransfer to Housing Fund (2,500,000) (2,500,000) (2,500,000) (2,500,000) (2,500,000) (2,500,000) (2,500,000) (2,500,000) (2,500,000) (2,500,000) (2,500,000) (2,500,000) (2,500,000) (2,500,000) (2,500,000) (2,500,000) (2,500,000) Transfer to Housing Fund; 1.5M per year; Revenue Over (Under) Expenditures (16,378,285) (14,669,787) (7,735,676) (3,882,438) (8,844,411) (2,142,579) 626,597 332,745 3,553,294 4,747,335 6,627,508 6,351,474 1,876,411 2,142,507 490,666 13,213,103 11,230,153 Beginning Fund Balance39,215,082 39,215,082 24,545,295 16,809,620 12,927,182 4,082,771 1,940,192 2,566,789 2,899,534 6,452,828 11,200,163 17,827,671 24,179,145 26,055,557 28,198,064 28,688,730 41,901,833Ending Fund Balance 22,836,797 24,545,295 16,809,620 12,927,182 4,082,771 1,940,192 2,566,789 2,899,534 6,452,828 11,200,163 17,827,671 24,179,145 26,055,557 28,198,064 28,688,730 41,901,833 53,131,986 33 December 1, 2020 - Page 103 of 338
Included in Project NarrativesNew ProjectProject Cost Increased And Moved to Future YearIncludes 2020 Projects Deferred to 2021 Project Removed2020 2020Amended Forecast 2021 2022 2023 2024 2025 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035RevenueReal Estate Transfer Tax 6,300,000$ 8,650,000$ 7,000,000$ 7,140,000$ 7,282,780$ 7,428,446$ 7,577,003$ 7,728,531$ 7,883,089$ 8,040,739$ 8,201,542$ 8,365,561$ 8,532,860$ 8,703,505$ 8,877,563$ 9,055,102$ 9,236,192$ 2020: flat with 2019 budget and 17.6% decrease from 2018; 2021 flat with 2021; 2023-2035: 2% annual increaseGolf Course Lease 168,317 168,317 170,000 171,700 173,417 175,151 176,903 178,672 180,458 182,263 184,086 185,926 187,786 189,664 191,560 193,476 195,411 Annual lease payment from Vail Recreation District; annual increase will be based on CPI; New rate effective 2020 with lease signed in 2019; Rent income funds the "Recreation Enhancement Account" belowIntergovernmental Revenue 500,000 500,000 20,000 20,000 20,000 20,000 20,000 20,000 20,000 20,000 20,000 20,000 20,000 20,000 20,000 20,000 20,000 2020: Re-appropriate $150K reimbursement from Eagle County and $1M from ERWSD (less $700K for cost savings) for the restabilization of Dowd Junction; Re-appropriate $30K fishing is fun grant; $20K lottery proceeds; 2022-2035 $20K lottery proceedsProject Reimbursements 20,000 20,000 - - - - - - - - - - - - - - - 2020: $20K reimbursement for WestHaven stormwater filtration upgrades from Grand HyattDonations 37,544 39,608 - - - - - - - - - - - - - - - 2020: $37.5K unused donation from East West partners for Ford Park art spaceRecreation Amenity Fees 10,000 10,000 10,000 10,000 10,000 10,000 10,000 10,000 10,000 10,000 10,000 10,000 10,000 10,000 10,000 10,000 10,000 Earnings on Investments and Other 102,849 102,849 48,208 17,768 20,835 40,548 57,322 65,389 75,171 95,458 113,488 135,886 154,643 170,661 197,448 224,138 251,739 2021 $32K Clean Up Day ; 2021-2035: 0.7% interest rate assumedTotal Revenue 7,138,710 9,490,774 7,248,208 7,359,468 7,507,032 7,674,145 7,841,227 8,002,592 8,168,719 8,348,460 8,529,116 8,717,373 8,905,289 9,093,830 9,296,571 9,502,717 9,713,342 ExpendituresManagement Fee to General Fund (5%) 315,000 432,500 350,000 357,000 364,139 371,422 378,850 386,427 394,154 402,037 410,077 418,278 426,643 435,175 443,878 452,755 461,810 5% of RETT Collections - fee remitted to the General Fund for administrationWildlandForest Health Management 291,786 291,786 231,592 236,202 240,900 245,700 250,600 255,600 260,700 265,900 271,200 276,600 282,100 287,700 293,500 299,400 305,400 Operating budget for Wildland Fire crew; 2019 Added .5 FTE for wildland lead; Extra month of wildland crew to facilitate bighorn sheet habitat improvement project ($12.9K); 2020 amended includes a 10% operating reduction; 2021 flat with 2020 amended; 2022-2035 2% increaseWildland Fire Equipment - - - - - - - - 13,000 53,800 - - - - - - - 2026: Fire shelters; 2027: Wildland hose; 2028: VHF radio replacementWildland Fire Shelter- - - 17,500 - 17,000 - - - - - - - - - 2024: To purchase a wildland shelter safety deviceTotal Wildland291,786 291,786 231,592 236,202 240,900 263,200 250,600 272,600 273,700 319,700 271,200 276,600 282,100 287,700 293,500 299,400 305,400 ParksAnnual Park and Landscape Maintenance 1,552,477 1,653,477 1,677,755 1,677,755 1,711,310 1,745,536 1,780,447 1,816,056 1,852,377 1,889,425 1,927,213 1,965,757 2,005,073 2,045,174 2,086,077 2,127,799 2,170,355 Ongoing path, park and open space maintenance, project mgmt.; Town Trail Host volunteer program ($16,000), “Clean-up after your K-9” media campaign ($2,000), and a planning effort with the USFS to generate long-term solutions ($30,000). 2020 includes also includes $4K for two new trail host E-Bikes and $26K for entertainment infrastructure at Ford Park: 10% operating cuts and 0% merit remainder of year; 2021 flat with 2020 original; 2022-2035 2% increasePark / Playground Capital Maintenance 175,108 175,108 125,000 125,000 125,000 125,000 125,000 127,500 127,500 127,500 130,050 130,050 132,651 132,651 135,304 135,304 138,010 2020: Annual maintenance items include projects such as playground surface refurbishing, replacing bear-proof trash cans, painting/staining of play structures, picnic shelter additions/repairs, and fence maintenance and a 2019 re-appropriate of $50.1K for small park projects; 2021 flat with 2020 original Rec. Path Capital Maint 140,000 140,000 85,000 85,000 85,000 85,000 85,000 86,700 86,700 88,434 88,434 90,203 90,203 92,007 92,007 93,847 93,847 $85K for annual Capital maintenance of the town's recreation path system; $50K replacement of wood slats on Nature Center/Ford Park bridgeTree Maintenance 65,000 65,000 75,000 75,000 75,000 75,000 75,000 85,000 85,000 85,000 85,000 85,000 85,000 95,000 95,000 95,000 95,000 On going pest control, tree removal and replacements in stream tract, open space, and park areasStreet Furniture Replacement 152,469 167,935 85,000 85,000 85,000 85,000 85,000 86,700 86,700 86,700 86,700 88,434 88,434 88,434 90,203 90,203 90,203 2020 includes Summer bike coral in parking structure ($32.5K), contract to assess pedestrian bridge ($15K); Additional 12 space bike racks near Amphitheater restroom/concessions building, school house and fields/concessions ($30K)Covered Bridge Pocket Park Rehabilitation 82,088 112,088 - - - - - - - - - - - - - - - 2020: $82.1K to complete Pocket Park rehabilitationStephens Park Safety Improvements 453,306 453,306 - - - - - - - - - - - - - - - 2020: $453.3K for Stephens Park safety improvementsFord Park Improvements & Fields 54,636 54,636 - - - - - - - - - - - - - - - 2020: $54.6K to complete Ford Park landscaping improvementsVail Transit Center Landscape 107,133 107,133 - - - - - - - - - - - - - - - 2020: Completion of landscaping at Vail transit centerSunbird Park Fountain Repairs 123,000 123,000 - - - - - - - - - - - - - - - 2020: Repairs to fountain feature; requires excavation to get to leaking pipe; currently unable to run main center fountainFord Park Enhancement: Priority 3 Landscape area 75,000 75,000 - - - - - - - - - - - - - - - 2020: Landscape playground/basketball berm, softball area, frontage rd. & east berms, below tennis courtsFord Park: Synthetic Turf Replacements - - - - 410,000 - - - - - - - - - - - - 2023: Scheduled replacement of synthetic turf based on 7 year life expectancyFord Park Lower Bench Turf/Irrigation - - - - - 300,000 - - - - - - - - - - - 2024: Replacement of worn turf grass area and inefficient irrigation systemFord Park Playground Improvements - - 200,000 - - - - 300,000 - - - - - - - - - ADA upgrades, and replacement of a safety net ($200K); 2026: Renovation of Western half wooden structure from mid 1980's ($300K)Playground/Park Roofing Replacements - - 75,000 - - - - - - - - - - - - - - 2021: Replacing cedar shake roofs at Ford Park, Ellefson Park, and Buffeher Creek Park to address fire safetyFord Park Picnic Shelter - - - - - - 350,000 - - - - - - - - - 2025: Replace Ford Park picnic shelterPlayground Restroom Replacements - - - - - - - 300,000 - 300,000 - 300,000 Replace the three remaining modular restroom buildings at Bighorn Park (2026), Red Sandstone (2028), and Stephens Park (2030)Kindel Park/Mill Creek - - 175,000 - - - - - - - - - - - - - - 2021: Improvements to heavily worn stream tract between Hanson Ranch Rd and Pirateship parkDonovan Park Improvements - - - 115,000 - 400,000 - - - - - - - - 2023: Replacement of decks 2027: Wood structure renovationWillow Park Drainage Improvements - - - - - - 125,000 - - - - - - - - - - 2028: Improvements to drainage and inefficient irrigation systemBig Horn Park Improvements - - 55,000 - - - - - - - 150,000 - - - - - - 2021: Safety Improvements to Bighorn park including stairway/handrails and resurfacing near picnic tables and grills ($55K); 2019: Renovation of park wooden structure ($150K)Red Sandstone Park Picnic Shelter - - - - - 75,000 - - - - - - - - - - - 2021: Modest 12'x12' shelter near volleyball court deferred from 2022-2024Pirateship Park Improvements - - - 50,000 - - - - - 250,000 - - - - - 2023: Replace wood siding and add climber 2030: Play structure renovation ($50K)Buffehr Creek Park Safety Improvements - - - - - - 350,000 - - - - - - - - - - 2025: Replacement 20-yr old "catalog" playground equipment with custom build deferred from 2022 to 2025 ($350K)Buffehr Creek Park picnic shelter - - - - - - 75,000 - - - - - - - - - - 2025: 15'x 25' shelter at existing picnic area deferred from 2022 to 2025 ($75K)Ellefson Park Safety Improvements - - - - - 300,000 - - - - - - - - - - - 2024: Replacement 15-yr old "catalog" playground equipment with custom build ($300K)Total Parks2,980,217 3,126,683 2,552,755 2,047,755 2,656,310 2,790,536 3,050,447 2,801,956 2,638,277 2,577,059 2,467,397 2,909,444 2,401,360 2,453,266 2,498,591 2,542,153 2,587,415 Rec Paths and TrailsVail Valley Drive Path Extension: Ford Park to Ptarmigan 50,000 50,000 - - - - - - - - - - - - - - - 2020: $50K to strip and design future improvementVail Valley Drive Path Extension: Ptarmigan West to GC Mtn Building50,000 50,000 - - - - - - - - - - - - - - - 2020: $50K to strip and design future improvementAdvisory Bike Lanes on Vail Valley Drive - - 75,000 - - - - - - - - - - - - - - 2021: Add an advisory bike lane on Vail Valley DriveGore Valley Trail Bridge Replacement 10,000 10,000 40,000 - 400,000 - - - - - - - - - - - - 2020-2021: Design and planning for Gore Valley Trail Bridge replacement; 2023: Bridge replacements ($400K)Gore Valley Trail Realignment 267,182 267,182 - 1,800,000 - - - - - - - - - - - - - 2020: $67.2K for Gore Valley trail re-alignment design plus $200K moved forward from 2021; 2023: $1.8M for construction to realign Gore Valley Trail- cost share with Vail ResortsEast Vail Interchange Improvements 290,284 290,284 - - - - - - - - - - - - - - - 2020: $290.3K to continue East Vail interchange projectDowd Junction repairs and improvements 701,437 701,437 98,563 - - - - - - - - - - - - - - 2020-2021: Continue Re-stabilization of Dowd Junction path ($2.1M); Repairs to culverts, drainage, and preventative improvements; project in cooperation with Eagle River Water and Sand (ERWSC); offset with reimbursement of $150K reimbursement from Eagle County and $300K reimbursement from ERWSD; $1.4M cost reductionGore/Deluge Lake Trailhead Parking/Restroom - - - - - - 400,000 - - - - - - - - - - Improvements to the Gore Creek/Deluge Lake trailhead to improve parking, safety, traffic flow and addition of a restroom facilityGore Valley Trail Fence Replacement at Dowd Junction - - 50,000 - - - - - - - - - - - - - - 2021: Replace wood fence along Gore Valley Trail in Dowd Junction in conjunction with CDOT wildlife fence projectGore Valley Trail Reconstruction 25,000 25,000 - - 80,000 - 80,000 - 80,000 - 80,000 - 80,000 - 80,000 - 80,000 2020: $25K to complete Gore Valley Trail Reconstruction between W. Vail Conoco and Donovan Pavilion includes revegetation along West trail near Donovan Pavilion;East Vail Interchange Trailhead parking lot expansion - - - 200,000 - - - - - - - - - - - - 2022: Expanded parking lot at East Vail Interchange trailheadPedestrian Bride Reconstruction - - - - - - 400,000 - - 400,000 - - 400,000 - - 400,000 - 2025-2034: Systematic replacements of 8 pedestrian Vail bridges ($400K each)Bike Path Signage - - - 30,000 75,000 - - - - - - - - - - - - 2022-2023: Bike Path Signage: Enhancement of existing trail signage to improve etiquette, safety and wayfindingBooth Lake Trailhead Parking Restroom - - - 350,000 - - - - - - - - - - - - - 2020: Improvements to the parking area at the Booth Lake Trailhead. Addition of a permanent restroom facility to replace port‐o‐letsBighorn Trailhead improvements - - - - - - - - - 250,000 - - - - - - - 2028: Improvements to the parking area at the Bighorn Trailhead to include acquisition of easements, improved trail entry, additional parking spPitkin Lake Trailhead parking - - - - - - - - - - - 250,000 - - - - - 2030: Improvements to the parking area at the Pitkin Lake Trailhead to include new restroom facilityNorth Recreation Path- Sun Vail to Pedestrian Bridge 233,380 233,380 - - - - - - - - - - - - - - - 2020: $233K for North Recreation Bike Path reconstruction on North Frontage road between Sun Vail and the pedestrian Bridge to coincide with the Red Sandstone parking garage projectTOWN OF VAIL FIFTEEN YEAR BUDGETSUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCEREAL ESTATE TRANSFER TAX 34 December 1, 2020 - Page 104 of 338
Included in Project NarrativesNew ProjectProject Cost Increased And Moved to Future YearIncludes 2020 Projects Deferred to 2021 Project Removed2020 2020Amended Forecast 2021 2022 2023 2024 2025 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035TOWN OF VAIL FIFTEEN YEAR BUDGETSUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCEREAL ESTATE TRANSFER TAX Total Rec Paths and Trails1,627,283 1,627,283 263,563 2,180,000 755,000 - 880,000 - 80,000 650,000 80,000 250,000 480,000 - 80,000 400,000 80,000 Recreational FacilitiesNature Center Operations 90,000 90,000 90,000 90,000 90,000 90,000 90,000 95,000 95,000 95,000 95,000 95,000 95,000 100,000 100,000 100,000 100,000 Nature Center operating costs including $75K Walking Mountains contract and $15K for maintenance and utilitiesNature Center Capital Maintenance 145,292 145,292 5,165 38,690 - 8,064 - - - - - - - - - - - 2020: Wood siding and trim ($9.5K), window replacement ($10.3K), exterior door repairs ($7.6K); steep slope roofing replacement ($27.5K); signage ($17.2K), paths and walkways ($6.9K), timber stairway ($12.2K), shade structure reconstruction ($36.0K); 2021: replace benches and chairs ($5.2K); 2022: wood siding and trim repairs ($11.4K), open rail fencing replacement ($13.4K);2024: path and walkway repairs ($8.1K)Nature Center Redevelopment 383,522 383,522 - 4,000,000 - - - - - - - - - - - - - 2020: $383.5K for further planning and design for a nature center remodel; 2022: Placeholder for new Nature Center buildingRecreation Facility Maintenance 25,000 25,000 25,000 25,000 25,000 25,000 25,000 25,000 25,000 25,000 25,000 25,000 25,000 25,000 25,000 25,000 25,000 2020: Annual $25K for general RETT facility maintenanceGolf Clubhouse & Nordic Center 33,824 33,824 - - - - - - - - - - - - - - - 2020: Final art purchases for Clubhouse and Nordic Center; art budget was 1% of original project budgetLibrary Landscape and reading area - - - 100,000 - - - - - - - - - - - - - 2022: Exterior landscaping and site work enhancements for an outdoor reading areaTotal Recreational Facilities677,638 677,638 120,165 4,253,690 115,000 123,064 115,000 120,000 120,000 120,000 120,000 120,000 120,000 125,000 125,000 125,000 125,000 EnvironmentalEnvironmental Sustainability475,962 475,962 550,920 550,920 561,938 561,938 573,177 573,177 584,641 584,641 596,334 596,334 608,260 608,260 620,425 620,425 632,834 Annual operating expenditures for Environmental department (4 FTEs); includes $40K for Clean up day, professional dues to organizations such as CC4CA, Climate Action Collaborative, etc. 2020 Energy Coordinator FTE requested; 10% reduction in operating expense and 0% merit impactRecycling and Waste Reduction Programs 217,545 219,609 122,500 122,500 122,500 122,500 122,500 128,625 128,625 128,625 135,000 135,000 135,000 141,750 141,750 141,750 145,000 2021: Green Team ($2.5K), Eagle County Recycling Hauls ($25K), Zero Hero ($25K), Actively Green ($40K); Recycling Education ($30K); 2020: $10K to continue recycled art project; Reclass $7.5 Recycling Education from energy and transportation to Recycling Programs project code, new request $10K for single haul consultant; Love Vail website improvement ($30K); ; Annual expenditures: Green Team ($2.5K); Eagle County recycling hauls (reimbursed) $(25K); Zero Hero recycling at events ($25K); Actively Green contract ($40K); Recycling compliance, education, public art and compost pilot ($30K); 2019: Love Vail Phase website $100K, Waste Education $34.5K, Green Team $2.5K, Recycling and Compost $25K, Zero Hero $25K;Ecosystem Health 225,913 225,913 233,500 133,500 73,500 73,500 73,500 73,500 73,500 73,500 73,500 73,500 73,500 73,500 73,500 73,500 73,500 2021: Wildlife Forum ($2.5K), CC4CA ($3K); Biodiversity Study ($50K), Sustainable Destination ($30K), Trees for Vail ($5K), USFS Forest Service Ranger Program ($33K); Wildlife Habitat Improvements ($100K) 2020: CC4CA Retreat - host community ($3K); Sustainable Destination contract ($30K); Trees for Vail $5K; Strategic Plan completion and phase I rollout ($10K); Biodiversity study as outcome of open lands plan ($50K); Forest Ranger program ($33K); wildlife habitat improvements ($100K); 2019: Wildlife habitat program (NEPA study, field work) ($75K); Front Range Program $33K, Trees for Vail $5K, Sustainable Destination Contract $30k, CC4C Retreat $2.5K, Annual Wildlife Forum $2K; 2021: includes $45.9K for NEPA Bighorn sheet improvements project (2020 deferral)Energy & Transportation 72,500 72,500 72,500 47,500 47,500 47,500 47,500 47,500 47,500 47,500 47,500 47,500 47,500 47,500 47,500 47,500 47,500 2021: Continue E-Bike pilot program ($25K), Energy Smart Partnership ($40K), Sole Power ($7.5K) 2020: E-bike pilot program research ($25K); Annual expenditures: Energy Smart Colorado partnership contract ($40K); Sole Power coordination ($7.5K); 2021-2024: Energy Smart Partnership contract ($40K), Sole Power (7.5K)Streamtract Education/Mitigation 81,800 81,800 50,000 50,000 50,000 50,000 50,000 55,000 55,000 55,000 55,000 55,000 55,000 60,000 60,000 60,000 60,000 2020: $50K annual streamtract education programming such as "Lunch with Locals", landscape workshops, City Nature Challenge and storm drain art; 2020 includes $31.8K for project Re-wildWater Quality Infrastructure 250,000 250,000 1,750,000 - - - - - - - - - - - - - - 2020: Continue water quality improvement to Gore Creek; Stormwater site specific water and water quality construction projects as part of "Restore the Gore"; 2021: $1.0M plus $750K deferred from 2020 Streambank Mitigation 680,782 650,782 200,000 100,000 100,000 100,000 - - - - - - - - - - - 2020-2024 Continuation of Riparian Site specific construction projects for Water Quality Strategic Action Plan ($648.3K) includes 2018 grant awards continued in 2020 for GoCo grant ($39K) and Fishing is Fun grant ($30K)- See carryforward of grant revenue above.Gore Creek Interpretive Signage 152,450 152,450 - - - - - - - - - - - - - - - 2020: $71.5K for Phase I of Gore Greek Interpretive signage (design); $81K for phase II of Gore Creek Interpretive Signage includes installation of "story stations" and interpretive picnic table tops.PW Solar Project - - 1,100,000 - - - - - - - - - - - - - - 2021: Installation of solar panels at Public Works Shops deferred from 2020Open Space Land Acquisition - - 500,000 250,000 250,000 250,000 250,000 250,000 250,000 250,000 250,000 250,000 250,000 250,000 250,000 250,000 250,000 2022-2025: $250K annual set aside for purchase of open space; 2021 includes additional $250K deferred from 2020Total Environmental2,156,952 2,129,016 4,579,420 1,254,420 1,205,438 1,205,438 1,116,677 1,127,802 1,139,266 1,139,266 1,157,334 1,157,334 1,169,260 1,181,010 1,193,175 1,193,175 1,208,834 ArtPublic Art - Operating 130,771 130,771 101,653 103,686 105,760 107,875 110,032 113,333 116,733 120,235 123,843 127,558 131,385 135,326 139,386 143,567 147,874 Art in Public Places programming and operationsPublic Art - General program / art 60,000 60,000 598,022 60,000 60,000 60,000 60,000 60,000 60,000 60,000 60,000 60,000 60,000 60,000 60,000 60,000 60,000 To purchase sculptures, artwork, art programs and events; remainder is re-appropriated each year to accumulate enough funds.2021: $60K for annual art programs and $538K 2020 deferral of accumulated funds Public Art - Winterfest 56,094 56,094 30,000 30,000 30,000 30,000 30,000 30,000 30,000 30,000 30,000 30,000 30,000 30,000 30,000 30,000 30,000 2020: $24.1K for Winterfest, $2K for damaged ice sculpture reimbursement; Winterfest $30K per yearSeibert Memorial Statue - 19,600 - - - - - 2019: Pete Seibert Memorial statue- See corresponding community reimbursement aboveArt Space 37,544 37,544 - - - - - 2019: Design phase for Ford Park art space- see corresponding donation from East West aboveTotal Art284,409 304,009 729,675 193,686 195,760 197,875 200,032 203,333 206,733 210,235 213,843 217,558 221,385 225,326 229,386 233,567 237,874 CommunityCouncil Contribution: Betty Ford Alpine Garden Support 71,094 71,094 63,985 71,094 71,094 71,094 72,516 72,516 72,516 73,966 73,966 73,966 75,446 75,446 75,446 76,954 76,954 Annual operating support of the Betty Ford Alpine Gardens; annual increase to follow town's general operating annual increaseCouncil Contribution: Eagle River Watershed Support 40,000 40,000 36,000 40,000 40,000 40,000 40,800 40,800 40,800 41,616 41,616 41,616 42,448 42,448 42,448 43,297 43,297 Annual support of the Eagle River Watershed Council programs Council Contribution: Adopt A Trail 5,100 5,100 4,590 - - - - - - - - - - - - - - Adopt A Trail Council Contribution for trails in or bordering the TownCouncil Contribution: Eagle Valley Land Trust - - 5,000 - - - - - - - - - - - - - - Betty Ford Alpine Garden - Capital Contribution - - 20,000 - - - - - - - - - - - - - - Contribution request to repair ADA pathways ($6K) and upgrade irrigation system ($19K)Total Contributions116,194 116,194 129,575 111,094 111,094 111,094 113,316 113,316 113,316 115,582 115,582 115,582 117,894 117,894 117,894 120,252 120,252 VRD-Managed Facility ProjectsRecreation Enhancement Account 541,665 541,665 170,000 171,700 173,417 175,151 176,903 178,672 180,458 182,263 184,086 185,926 187,786 189,664 191,560 193,476 195,411 Annual rent paid by Vail Recreation District; to be re-invested in asset maintenance ($168,317), This amount will not be spent in 2020, but not removing because this account reserve is a term of the lease with VRDGolf Clubhouse - - 20,260 - - 12,751 86,306 47,745 - 22,591 - - 44,402 13,865 - - - 2021: Wood Trim repairs ($20.2K); 2024: Roof maintenance ($12.8K); 2025: Circulation Pumps ($83.3K); 2026: Clubhouse wood stucco and trim ($47.8K)Athletic Field Restroom/Storage Building - - - - 1,000,000 - - - - - - - - - - - 2023: Placeholder for the replacement of existing restroom/concession with new 2000 sq. ft. restroom/storage buildingGolf Course - Other 722,509 722,509 135,482 41,273 31,295 2,484 - 178,867 3,781 23,887 - 62,787 1,028,303 44,784 - - - 2020: $227K to complete reconstruction of maintenance building, parking and asphalt repairs, and drainage improvements; 2020: chain link-netting hybrid safety fence ($230K); complete asphalt repairs ($75K); repair wood trim on maintenance building ($25.8K), privacy fence repairs($2.2K), replace roof ($161.2K); 2021:course streambank restoration ($73.8K), maintenance building, HVAC unit ($17.7K), maintenance building heater ($8.9K), maint. building furnace ($9.8M); 2022: VRD shared cost for 1st hole Timber Path planking ($38.0K), asphalt repairs ($3.3K); 2023: Clubhouse walkways($12.4K); Clubhouse drain pans ($18.9K); 2024: Maintenance privacy repairs ($2.5K); 2031 includes storage building infrastructureDobson Ice Arena 161,023 161,023 486,861 - 53,862 16,127 92,105 84,440 90,755 10,127 305,856 44,296 120,873 126,428 278,141 - - 2020: Reappropriate to complete pavers and roof repairs ($161K); 2021: Changing Rooms ($78.8), windows replacement ($74.3), heat pumps ($6.3K), restroom remodel ($78.7K), rebuild of electrical system ($144.2K), boiler room upgrades ($55K), steel gate ($14.3K), exterior lighting ($22.9), exterior wood trim ($9.3K); Repairs to exterior doors ($5.5K); exhaust stack repairs ($2.9K); 2023: grading and drainage repairs ($9.3K), rockwall repair ($15K), brick paver repairs ($16.9K), central air upgrades ($12.5K); 2024: Wood trim repairs ($10.4), chemical feed system repairs ($5.6K); 2025: Boiler and circulation system ($59.3K), Water filtration issues ($21.2K); Hot water storage tank ($29.5K)35 December 1, 2020 - Page 105 of 338
Included in Project NarrativesNew ProjectProject Cost Increased And Moved to Future YearIncludes 2020 Projects Deferred to 2021 Project Removed2020 2020Amended Forecast 2021 2022 2023 2024 2025 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035TOWN OF VAIL FIFTEEN YEAR BUDGETSUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCEREAL ESTATE TRANSFER TAX Ford Park / Tennis Center Improvements 163,467 163,467 - 16,797 21,137 - 41,581 1,090,053 10,588 - - 16,529 17,024 53,831 22,804 - - 2020: $72K for replace gutters ($10.0K), Stain wood siding of concessions ($6.0K) and restrooms ($6.0K), restroom remodel (50K); Repair exterior doors ($9.6K); replace furnace, hot water tank, baseboards ($47.8K), replace windows ($24K); Pickleball Feasibility Study ($10K); 2022: Wood Siding ($3.9K); Concession/Restroom siding ($12.9K); Drainage ($13.3K); Exterior Doors ($4.6K); 2025: Wood siding and windows ($41.6K); 2026 includes a rebuild of tennis courts, retaining walls, and court fencingAthletic Fields 6,000 6,000 109,716 123,510 - 8,708 76,991 - 19,512 - 4,012 8,925 - 13,182 9,753 - - 2020: $11.7K for sealcoat and crack fill in parking lot; 2021: Coat exterior gypsum board ($3.7K), Repaved parking lot ($8K), Irrigation System ($100K) 2022: Grading and drainage repairs ($136.9K), paint wood trim ($4.5K), paint wood structure ($6.8K); 2024: Asphalt parking lot repairs ($8.7K); 2025: asphalt parking lot ($77K)Gymnastics Center 258,608 258,608 - 47,550 - - 109,928 - - - - 254,539 - - - - - 2020: $258.6K for the installation of a new cooling system; 2021: Restroom remodel ($42.6K); 2025: Furnace ($20.9K), Elevator ($20.9K); waterproof roof ($62.4K); signage and rd. access ($27.1K); concrete stairs and walkways (3.0K)Total VRD-Managed Facility Projects 1,853,271 1,853,271 922,319 400,831 1,279,711 215,222 583,814 1,579,777 305,096 238,868 493,954 573,003 1,398,387 441,754 502,259 193,476 195,411 Total Expenditures 10,302,751 10,558,381 9,879,064 11,034,678 6,923,352 5,277,852 6,688,736 6,605,211 5,270,542 5,772,747 5,329,386 6,037,798 6,617,029 5,267,125 5,483,683 5,559,778 5,321,995 Other Financing Sources (Uses)Transfer from Capital Project Fund 3,000 3,000 - - - - - - - - - - - - - - - Revenue Over (Under) Expenditures (3,161,041) (1,064,607) (2,630,855) (3,675,210) 583,681 2,396,293 1,152,491 1,397,381 2,898,176 2,575,714 3,199,729 2,679,575 2,288,260 3,826,705 3,812,889 3,942,938 4,391,347 Beginning Fund Balance 14,675,979 14,675,979 11,514,938 8,884,0835,208,873 5,792,554 8,188,847 9,341,338 10,738,719 13,636,895 16,212,60919,412,338 22,091,91324,380,173 28,206,87832,019,767 35,962,706Ending Fund Balance11,514,938$ 13,611,372$ 8,884,083$ 5,208,873$ 5,792,554$ 8,188,847$ 9,341,338$ 10,738,719$ 13,636,895$ 16,212,609$ 19,412,338$ 22,091,913$ 24,380,173$ 28,206,878$ 32,019,767$ 35,962,706$ 40,354,053$ 36 December 1, 2020 - Page 106 of 338
Proposed
2019 2020 2020 2020 2021
Actual Budget Amended Forecast Budget
Revenue
Housing Fee in Lieu Annual Collections 421,032 - - -
Transfer in from Capital Projects Fund 2,500,000 2,500,000 2,500,000 2,500,000 2,500,000
Workforce Housing Sales 2,400,259 - 1,394,434 1,394,434 -
Total Revenue 5,321,291 2,500,000 3,894,434 3,894,434 2,500,000
Expenditures
InDEED Program 3,137,808 2,500,000 5,297,725 1,660,000 2,500,000
Town of Vail Rental Inventory 326,875 - 35,125 34,611 -
Solar Vail Housing Development 4,030,000 - -- -
Chamonix unit - - 520,000 520,000 -
Buy Down Housing - - 1,180,894 306,460 -
Total Expenditures 7,494,682 2,500,000 7,033,744 2,521,071 2,500,000
Operating Income (2,173,392) - (3,139,310) 1,373,363 -
Beginning Fund Balance 5,312,702 - 3,139,310 3,139,310
Ending Fund Balance 3,139,310$ -$ -$ 4,512,673$ -$
TOWN OF VAIL 2021 PROPOSED BUDGET
SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE
HOUSING FUND
37
December 1, 2020 - Page 107 of 338
UNFUNDED**Costs are estimates**VRA RETTCapital Projects FundDescriptionWest Vail Master Plan ProjectsMaster plan is included in 2019/20 budgets; Any resulting projects or partnerships not fundedMunicipal Building Remodel25,000,000 Civic Area Plan ImplementationA variety of funding & financing mechanisms are available depending on projects identifiedMain Vail Round-about Major Reconstruction3,600,000 Recent paving and I-70 Underpass project will extend the life of current roundaboutsWest Vail Round-about Major Reconstruction1,000,000 Recent paving and I-70 Underpass project will extend the life of current roundaboutsRoad Reconstruction1,100,000 Major improvements to various Vail roads that are reaching end of life (25-35 years) and possibleexpansion of cul-de-sacsPhase II of Timber Ridge redevelopmentTROC Board developing RFQ process for 2019Timber Ridge Transit Stop Improvements2,000,000 Transit Stop Improvements to coincide with Timber Ridge Phase II RedevelopmentBooth Falls Turn Lane1,100,000 Turn Lane added due to increased enrollement at VMS; pending cost share with VMSCommunity Ice SkatingOutdoor community ice at some of Vail parks such as DonovanPW Housing6,000,000 Employee housing at Public Works siteFuture stages of PW Shops Master PlanLionsHead Parking Structure East Entry Improvements 3,600,000 Does not add spaces, but brings remainder of structure up to standards of new transit center and current codes; enhances guest experience; includes heated stairways on east side- will not be funded until the Civic Area Plan is completeElectronic Directories in VillagesInformation and wayfinding Kiosks in Lionshead and Vail Village - (may be proposed in 2020)Electronic car charging stations in parking structuresHigh powered charging stations in the parking structures - costs and grants being researchedHistorical/ Cultural HeritageFunding to enhance and promote Vail cultural and historical vitality, education, economic developments; No projects identified as yetDobson SkylightsUpgrades or removal of Dobson Skylights pending the Civic Area PlanFacility Safety ImprovementsBuilding improvements to provide and enhance employees with a safe work environmentFord Park: Artist Residence Cottage472,000 Renovation of existing original farm house into AIPP artist residence studio space; $50K from East WestNugget Lane Bridge1,400,000 Per Council August 6, 2019; wait to allocate budget dollars Funding Resource Options:Projected Fund Balance by end of 2023:12,679,839 5,792,554 7,470,680 Eligible for funding from38December 1, 2020 - Page 108 of 338
39
CAPITAL PROJECTS FUND
PUBLIC WORKS EXPANSION
2021
Project: Public Works Yard Expansion and Streets Building
Location: Public Works Shop
Budget:
Narrative:
Ongoing expansions, modifications and service level increases in the Public Works
Department’s maintenance responsibilities over the years have placed a strain on the current
Public Works site and facilities. The streets area of the shop is the original size from 1979 when
the shop was built. Additionally, heavy equipment, transit fleet, and equipment/material storage
have surpassed the capacity of the current space. The current shop is filled in a way in which
walking or working around the equipment is near impossible and a safety concern. The loaders
are all stored without blades and the blades are put on in the early hours for every snowstorm
outside. The other equipment is stored in any, and all available bays which have hindered the
fleet, and especially transit departments. Freeing the transit bays allows transit to expand and
be shared with other departments or even regionally. Sizing the areas shared by the crews in
the mornings, lunch and afternoons to accommodate the current crews is important. Over the
years the crew sizes have grown in both streets and parks with the improvements and
maintenance required as the town has added more to maintain.
Phase 1 Improvements Proposed in July of 2019 1-2 years
•Demolition of existing streets building and construct a new attached Streets building
includes an equipment storage garage of 18,900 SF (this is sized accommodates the
current streets building storage and all the equipment being stored in other shop and
transit bays, as well as other locations. The desgn allows for structural reinforcement for
one level of parking and two levels of development above the parking level,( 37,800 SF
potential) and a two-story addition, which replaced the previous interior mezzanine with
a floor footprint of 3800 SF for a total of 7600 SF or 26,500 SF of new construction, In
addition, a 4850 SF remodel of the existing upstairs break room offices, kitchen and
restrooms has been designed to accommodate current crew sizes.
•Construct back retaining wall behind new and existing shop complex. The retaining wall
is approximately 950’ long and up to 22 feet high. The space gained from building the
wall provides nearly an acre of additional yard space. This additional area not only
allows for growth in public works, but as time has gone on the VRD now stores
2020 2021
Capital Cost $2,403,325 $17,200,000
Maintenance Facilities Maintenance
Utilities NA Increase/ offset by
solar
Replacement NA
December 1, 2020 - Page 109 of 338
40
equipment and use pods as well as other departments. The elimination of the charter
bus lot will require replacement of special event vendors/producers to have space to
park oversize vehicles, and as the town continues to build out having some construction
laydown/yard close in is critical to continued successful town projects.
•Construct Rock Fall Berm protection above the north retaining wall
•Complete utility and drainage improvements
•Electric Service relocation and upgrade.
•Construct new solar panels on the roof of new streets building* There is 22.700 SF of
new roof to allow for solar panels.
Timeline: April 2021 – November 2021/22
December 1, 2020 - Page 110 of 338
CAPITAL PROJECTS FUND
Vail Village Snowmelt Replacement
2021
Project: Vail Village Snowmelt Replacement
Location: Vail Village
Budget:
Narrative: The purpose of this project is to replace aging sections of the Vail Village
Snowmelt system. As the system approaches 20 years, replacement of
snowmelt infrastructure will be necessary. Identified existing problems include
rusting steel mains (Covered Bridge to Gore Creek Drive); leaking heat main,
lateral, and manifold joints when the system runs at low temperature.
Timeline: 2021‐2024
2021 2023 2024
Capital Cost $1,250,000 $1,500,000 $1,500,000
Maintenance No Increase
Utilities No Increase
Replacement 20+ Years
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December 1, 2020 - Page 111 of 338
October 9th, 2020
To: Dwight Henninger
Chief of Police
From: Commander Ryan Kenney
Operations
Subject: Budget Proposal for Axon
There are several systems the police department utilizes that are coming to the end of their lifecycle
or need to be improved. The body worn camera (BWC) system currently in place has come to the
end of its lifecycle and needs to be replaced. A change in the BWC system would require a change
to our in-car camera system and our interview room cameras. The digital evidence storage system
in place has severe limitations with storage capacity and access. Our tasers are in good condition
but a newer version with enhanced features is available.
The adoption of SB-217 into law has made our BWC system critical. It is now mandated that all
police departments issue officers body worn cameras. It is also a violation of law for an officer to
fail to activate their camera when involved in enforcement activities. Now more than ever, it is
critical that our BWC systems functions effectively and efficiently.
The BWC system we are currently using has been fraught with issues. The biggest issue is the
inability of the camera battery to last a full shift. Cameras will shut off at critical times leaving key
pieces of evidence unrecorded and under SB-217 could expose officers to criminal charges.
Customer support has been severely lacking. When cameras break, we often wait weeks to get a
functioning camera back. At several points during this year, we had over half of our cameras down
for repair. The BWC have no capability to turn on automatically and when activated only capture
the previous 30 seconds.
Replacing the BWC system would require changing the in-car video systems and our interview
room cameras. Keeping all these videos systems running on the same platform from the same
vendor is critical. The maintenance, programming and operation of two or three different systems
puts a lot of stress on the system. The officer’s operation of these products and IT’s ability to
maintain them is streamlined when we have one vendor providing equipment that runs on the same
platform.
The digital evidence storage system (Laserfiche) was not designed to house digital evidence .
There are storage limitations that severely hamper our ability to download and save large video
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Town of Vail
files. A more pressing issue is getting our digital evidence to outside agencies such as the District
Attorney’s Office. Sharing evidence with outside agencies is a standard procedure that happens
frequently. With the current system, a lot of our evidence must be hand delivered because outside
agencies cannot access the system, or the file is too big to send through email.
The Axon BWC system is widely recognized as one the most reliable cameras available. Their
cameras are commonly used among law enforcement including locally with Avon PD and Eagle
PD. Both agencies report that cameras will last 11.5 to 12 hours and are extremely durable. The
warranty on the Axon camera is a “no questions asked” warranty. If we can provide the broken
camera, they will replace it. In addition to the warranty, the purchase of Axon cameras has a full
refresh at years 2.5 and 5. That means that we get all new cameras at year 2.5 and 5.
There are several features that reduce liability to the Town and officers. When the cameras are
activated, they capture a full 2 minutes prior to being activated. The cameras also activates
automatically when the officer removes their taser from the holster, remove their gun from the
holster, when the in-car camera activates, when the light bar activates, when a gun shot is detected
and when there is another camera activated within a proximity of a deactivated camera. This
automatic activation along with a 2 minute pre-record decreases the chances of officers failing to
activate their camera when they are under duress.
To keep all our video systems operating on the same platform, I am recommending replacing our
in-car video and interview room cameras. The Axon in-car system works in conjunction with the
BWC system. The in-car system is covered under the same warranty for 5 years. Any activation
of the in-car system will trigger an automatic activation of any BWC in proximity to the in-car
system. The interview room cameras also work in concert with the BWC system. All these systems
automatically download any recorded information to a digital evidence storage system called
Evidence.com.
Evidence.com is a combination cloud based and local digital evidence storage system.
Evidence.com is fully supported and maintained by Axon. As part of our contract, Vail PD will
have unlimited digital evidence storage. This covers any internal video and any video from outside
sources. Officers can now take photographs with their phones and the image is atomically
uploaded to Evidence.com. Retrieving video from outside sources can be done remotely with a
link from Evidence.com. We can also provide digital evidence to outside agencies by simply
providing them a link directly so the information can be downloaded. Evidence.com solves
evidentiary issues we have had for over 10 years with the District Attorney’s Office.
Evidence.com also has a redaction software program. The system will view video and remove any
items that need to be redacted. Once the program has viewed and redacted the video, an officer
approves the redactions cutting the process time by 75%.
When evaluating BWC systems, one of the most important features we looked for is automatic
activation. Axon’s new taser and holster allow the BWC to be activated when an officer removes
their taser from the holster. Axon will also provide the same system for officer’s firearm holsters.
The new taser design also addresses an issue with deployment proximity. Previous tasers were
ineffective at close range. The new design has fixed this issue and is much more effective with
close range and longer distance deployments. As part of the taser purchase, we are provided with
all the training material needed to certify our officer. Part of the training materials is a pair of
virtual reality (VR) goggles. These VR goggles allow officers to experience real life scenarios that
43
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Town of Vail
change as they react to the scenario. The VR goggles can be updated with new scenarios as they
are developed. We also receive an instructor certification course so we can certify one of our
officers as an instructor. We will no longer need to purchase taser cartridges. Axon will provide
all the training and live cartridges we need during the 5-year contract.
Our current systems, except for Laserfiche, cost $130,408.27 when purchased. Annual costs for
BWC and in-car camera systems average $20,000 a year. I am requesting $170,807.65 in budget
year 2021 to purchase Axon video systems, evidence.com and new tasers. Below are the costs
broken down through the 5-year program.
The re-occurring $101,548 for the final four years covers several costs. The majority of these costs
are data storage, and the Officer Safety Program. The online storage provides unlimited storage
(optimized for video), data management, collaboration abilities and other features that we can’t
replicate with the current systems. Although there is local storage space available, Axon provides
digital media specific storage and management of the data being stored. All videos are directly
uploaded and held on a retention scheduled set up by Vail PD. This greatly reduces the chances of
human error and lost evidence.
Retention, redaction and collaboration are all greatly improved. Retention schedules can be set
far in excess of State requirements. The redaction software drastically reduces the amount of time
spent reviewing and editing videos that are released to the public. The ability to share digital
evidence can be done by a completely secure web link. This allows our evidence tech to e-mail a
link to receive or provide digital evidence. This streamlines our process of accepting digital
evidence from outside sources and providing evidence to the DA’s office.
The Officer Safety Program (OSP) is the backbone of the Axon system. The OSP provides the
warranty on all Axon products, the automated camera activations and periodic replacement of
products throughout the 5-year span. The importance of a superior warranty can not be overstated.
Having the ability to replace faulty equipment protects our officers and ultimately the Town of
Vail. The officer’s faith in this equipment is important. Trusting the equipment will work or be
replaced, gives officer’s the confidence to do their job. The warranty covers all of Axon’s products
and any installation if needed.
The automated camera activations are one of the biggest reasons we chose to go with Axon.
Limiting the potential of officers failing to activate their cameras, is a core component of Axon’s
system. The automated activations along with a two minute pre-record capture is the strongest
protection for officers in the industry.
The current BWC system has had its share of issues. When purchased, the system provided all the
features Vail PD was looking for and more importantly, all the features available at the time. As
2021 2022 2023 2024 2025
Capital Cost $170808 $101548 $101548 $101548 $101548
Maintenance $8064 per year (included in the price above)
Utilities NA
Replacement NA
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Town of Vail
the system has aged, the products have been failing at an unacceptable rate. We are far outside the
warranty time frame and repairs are costly and take far too long. The company has failed to
progress with the competition and product advances have been slow, behind the industry standard
and not what Vail PD is looking for. The largest continuing failure has been t he battery life. The
company has failed to provide a camera that will last over 8 hours, and most won’t last past 6.
When the company was provided this information, they failed to make any significant changes or
offer any solutions. They cited the weather in this area as the cause even though two of our
neighboring agencies have no issue with Axon cameras battery life.
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December 1, 2020 - Page 115 of 338
To: Mayor and Town Council
From: Public Works and Finance Department and Town Manager’s Office
Date: November 3, 2020
Subject: Proposal for Construction Dates for the Donovan Pavilion Remodel and
Addition
I.PUROPOSE
The purpose of the memo is to present a request that the remodel and addition to the
Donovan Pavilion begin in November 2020 vs. waiting until spring of 2021.
II.BACKGROUND
Donovan Pavilion opened to the public in 2003 and has seen continued use over the years
for both community functions and private events. It has been a very popular and successful
venue for weddings in recent years. There have been discussions in recent years to plan for
some mechanical upgrades and since the facility has been seventeen years in use, staff has
deemed this capital maintenance should occur sooner than later.
III.DISCUSSION
Town Staff in conjunction with the Donovan Pavilion Management group have identified
several goals to accomplish with the remodel and addition of square footage at the Donovan
Pavilion. They are as follows.
•Enlarge the kitchen area to allow more preparation room for the caterers.
•Replace the existing east air handler with a new system that will be a much quieter unit.
•Enlarge the storage room to allow access to the tables and chairs without having to
remove all the contents.
•Provide an appropriate office space that moves the current office (in the closet space)
as part of the additional square footage that will also serve as a “bride’s room” that is
desperately needed as part of the wedding use that is so popular. /
TAB and Associates Architecture was hired to complete the design of an approximately 700
square foot addition. The plans are complete and ready to be submitted for a building permit
(see attached). ULFBUILT was contacted to provide pricing for the project, which is also
attached.
There have been substantial impacts to the utilization of the venue because of the public
health crisis and restrictions. Currently the last booking at the pavilion is in November with
nothing else booked until March 2021; bookings into April and summer months are
beginning to be very positive. Staff suggests that there is a window available from
November 2020 to March 2021 in which this project could be completed. The Management
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Town of Vail
Company would support such timing on the construction if it were supported by council as
well. It would seem an almost opportune time to close the facility in November while
business is nonexistent and complete the remodel by spring to be ready for the 2021
season.
Total project Budget: $850,000
2020 Budget: $125,000
2020 YTD Expenses (design): $37,000
2020 Remaining Budget: $88,000
2021 Budget $725,000
IV.ACTION REQUESTED OF COUNCIL
Authorize the Town Manager to enter into an agreement with ULFBUILT in a form approved
by the Town Attorney with ULFBuilt in the amount of, and not to exceed, TBD.
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December 1, 2020 - Page 117 of 338
OTHER FUNDS
December 1, 2020 - Page 118 of 338
Proposed
2019 2020 2020 2020 2021
Actual Budget Amended Forecast Budget
Revenue
Business Licenses 341,149$ 325,000$ 325,000$ 335,000$ 335,000$
Transfer in from General Fund 2,542,788 2,866,211 2,156,846 1,723,550 1,475,184
Earnings on Investments 1,392 3,000 3,000 3,000 2,000
Total Revenue 2,885,329 3,194,211 2,484,846 2,061,550 1,812,184
Expenditures
Commission on Special Events (CSE) 894,272 893,648 625,554 550,000 625,554
Education & Enrichment 136,550 154,530 154,530 153,000 154,530
Signature Events:
Bravo!289,661 296,934 296,934 115,000 210,355
Vail Jazz Festival 74,718 76,400 76,400 75,000 75,000
Vail Valley Foundation - Mountain Games - 140,000 140,000 15,000 98,000
Vail Valley Foundation - Hot Summer Nights 27,500 28,050 28,050 -
Vail Valley Foundation - GRFA - - - 57,050 52,500
Vail Valley Foundation - Dance Festival 53,562 54,633 54,633 7,500 38,245
Burton US Open 490,000 490,000 490,000 490,000 -
Fireworks 52,015 52,015 52,015 36,000 36,000
Destination Events:
Snow Days 300,000 300,000 300,000 - -
Spring Back to Vail 300,000 550,000 300,000 - -
Town Produced Events:
Magic of Lights - - 250,000 250,000 50,000
Revely Vail 101,400 155,000 145,000 145,000 145,000
Vail Holidays Funding 15,000 - 25,000 25,000 25,000
Ambient Event Funding:
Ford Park Entertainment - - 100,000 100,000 -
Music in the Villages - - 40,000 40,000 300,000
30% reduction across all signature events:- - (596,271) - -
Collection Fee - General Fund 17,057 16,250 16,250 16,750 16,750
Total Expenditures 2,801,735 3,207,461 2,498,096 2,075,300 1,826,934
Revenue Over (Under) Expenditures 83,594 (13,250) (13,250) (13,750) (14,750)
Beginning Fund Balance 303,243 274,288 386,837 386,837 373,087
Ending Fund Balance 386,837$ 261,038$ 373,587$ 373,087$ 358,337$
TOWN OF VAIL 2021 PROPOSED BUDGET
SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE
VAIL MARKETING & SPECIAL EVENTS FUND
48
December 1, 2020 - Page 119 of 338
Proposed
2019 2020 2020 2021
Actual Budget Amended Budget
Revenue
Town of Vail Interagency Charge 3,352,594$ 3,535,384$ 3,265,292$ 3,650,378$
Insurance Reimbursements & Other 54,389 10,000 10,000 10,000
Earnings on Investments 46,230 7,900 7,900 7,900
Equipment Sales and Trade-ins 100,466 154,563 154,563 241,730
Total Revenue 3,553,679 3,707,847 3,437,755 3,910,008
Expenditures
Salaries & Benefits 1,129,031 1,168,085 1,132,184 1,117,586
Operating, Maintenance & Contracts 1,426,216 1,624,769 1,445,242 1,543,674
Capital Outlay 783,193 1,002,765 1,250,357 1,253,000
Total Expenditures 3,338,440 3,795,619 3,827,783 3,914,260
Revenue Over (Under) Expenditures 215,239 (87,772) (390,028) (4,252)
Transfer In from General Fund 4,867 - - -
Beginning Fund Balance 1,956,419 1,782,613 2,176,524 1,786,496
Ending Fund Balance 2,176,524$ 1,694,841$ 1,786,496$ 1,782,244$
TOWN OF VAIL 2021 PROPOSED BUDGET
SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE
HEAVY EQUIPMENT FUND
49
December 1, 2020 - Page 120 of 338
2020 Proposed
2019 2020 Amended 2020 2021
Actual Budget Budget Forecast Budget
Revenue
Town of Vail Interagency Charge - Premiums 4,400,000$ 4,670,000$ 4,670,000$ 4,330,000$ 4,600,000$
Employee Contributions 882,844 809,500 840,000 887,460 897,000
Premium Holiday - - (73,960) -
Insurer Proceeds - 20,000 20,000 20,000 20,000
Earnings on Investments 93,295 30,000 30,000 45,000 35,000
Total Revenue 5,376,139 5,529,500 5,560,000 5,208,500 5,552,000
Expenditures
Health Inusrance Premiums 1,130,292 1,152,909 1,321,909 1,338,876 1,470,142
HC Reform Fee 20,500 20,500 20,500 20,500 20,500
Claims Paid 3,567,754 4,408,760 4,408,760 3,634,497 4,557,453
Professional Fees 23,149 20,000 20,000 22,300 22,828
Total Expenditures 4,741,694 5,602,169 5,771,169 5,016,173 6,070,923
Revenue Over (Under) Expenditures 634,445 (72,669) (211,169) 192,327 (518,923)
Beginning Fund Balance 3,346,480 3,093,348 3,980,924 3,980,924 4,173,251
Ending Fund Balance 3,980,924$ 3,020,679$ 3,769,755$ 4,173,251$ 3,654,328$
TOWN OF VAIL 2021 PROPOSED BUDGET
SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE
HEALTH INSURANCE FUND
50
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Proposed
2019 2020 2020 2021
Actual Budget Amended Budget
Revenue
E911 Board Revenue 816,452$ 845,030$ 845,030$ 874,606$
Interagency Charges 1,342,632 1,329,952 1,329,952 1,224,336
Other State Revenues - - 27,725 -
Other County Revenues - - - 259,304
Town of Vail Interagency Charge 669,590 661,194 661,194 616,306
Earnings on Investments 32,266 10,000 10,000 5,000
Total Revenue 2,860,941 2,846,176 2,873,901 2,979,552
Expenditures
Salaries & Benefits 2,070,611 2,248,023 2,209,787 2,291,795
Operating, Maintenance & Contracts 450,156 497,003 517,055 535,091
Capital Outlay - - 539,948 260,913
Total Expenditures 2,520,767 2,745,026 3,266,790 3,087,799
Revenue Over (Under) Expenditures 340,174 101,150 (392,889) (108,247)
Beginning Fund Balance 1,433,027 1,345,121 1,788,950 1,396,061
Ending Fund Balance 1,788,950$ 1,446,271$ 1,396,061$ 1,287,814$
TOWN OF VAIL 2021 PROPOSED BUDGET
SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE
DISPATCH SERVICES FUND
51
December 1, 2020 - Page 122 of 338
2020 2021
2019 2020 Amended Proposed
Actual Budget Budget Budget
Revenue
Rental Income 1,593,491 1,595,250 1,536,828 1,730,243
Other Income 25,398 19,034 19,034 20,595
Total Revenue 1,618,889 1,614,284 1,555,862 1,750,838
Expenditures
Operating, Maintenance & Contracts 490,895 529,740 529,740 485,745
Capital Outlay 14,002 321,192 797,423 25,000
Total Expenditures 504,897 850,932 1,327,163 510,745
Operating Income 1,113,992 763,352 228,699 1,240,093
Non-operating Revenues (Expenses)
Interest on Investments 19,790 12,000 12,000 2,000
Loan Principal Repayment to Capital Projects Fund (372,704) (378,294) (378,294) (383,969)
Loan Principal Repayment to Capital Projects Fund - - - (1,900,000)
Interest Payment to Capital Projects Fund (116,638) (110,969) (110,969) (79,118)
(469,552) (477,263) (477,263) (2,361,087)
Revenue Over (Under) Expenditures 644,440 286,089 (248,564) (1,120,994)
Beginning Fund Balance 1,424,254 1,530,975 2,068,694 1,820,130
Ending Fund Balance 2,068,694$ 1,817,064$ 1,820,130$ 699,136$
TOWN OF VAIL 2021 PROPOSED BUDGET
SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE
TIMBER RIDGE FUND
52
December 1, 2020 - Page 123 of 338
Ordinance No. 17, Series of 2020
ORDINANCE NO. 17
SERIES OF 2020
ANNUAL APPROPRIATION ORDINANCE: ADOPTING A BUDGET AND FINANCIAL
PLAN AND MAKING APPROPRIATIONS TO PAY THE COSTS, EXPENSES, AND
LIABILITIES OF THE TOWN OF VAIL, COLORADO, FOR ITS FISCAL YEAR
JANUARY 1, 2021 THROUGH DECEMBER 31, 2021
WHEREAS, in accordance with Article IX of the Charter of the Town of Vail,
Colorado, the Town Manager prepared and submitted to the Town Council a proposed
long-range capital program for the Town and a proposed budget and financial plan for all
Town funds and activities for the fiscal year; and
WHEREAS, it is necessary for the Town Council to adopt a budget and financial
plan for the 2021 fiscal year, to make appropriations for the amounts specified in the
budget; and
NOW, THEREFORE, be it ordained by the Town Council of the Town of Vail,
Colorado, that:
1. The procedures prescribed in Article IX of the Charter of the Town of Vail,
Colorado, for the enactment hereof, have been fulfilled.
2. Pursuant to Article IX of the Charter, the Town Council hereby makes the
following annual appropriations for the Town of Vail, Colorado, for its fiscal year
beginning on the first day of January, 2021, and ending on the 31st day of December,
2021:
FUND AMOUNT
General Fund $42,696,023
Capital Projects Fund 42,295,608
Real Estate Transfer Tax Fund 9,879,064
Housing Fund 2,500,000
Vail Marketing Fund 1,826,934
Heavy Equipment Fund 3,914,260
Debt Service Fund 1,200,000
Dispatch Services Fund 3,087,799
Health Insurance Fund 6,070,923
Timber Ridge Enterprise Fund 2,873,832
Total 116,344,443
Less Interfund Transfers (16,868,770)
Net Expenditure Budget 99,475,673
December 1, 2020 - Page 124 of 338
Ordinance No. 17, Series of 2020
3. The Town Council hereby adopts the full and complete Budget and Financial
Plan for the 2021 fiscal year for the Town of Vail, Colorado, which are incorporated by
reference herein and made part hereof, and copies of said public records shall be made
available to the public in the Municipal Building of the Town. This Ordinance shall take
effect five (5) days after publication following the final passage hereof.
4. If any part, section, subsection, sentence, clause or phrase of this ordinance is
for any reason held to be invalid, such decision shall not affect the validity of the
remaining portions of this ordinance; and the Town Council hereby declares it would
have passed this ordinance, and each part, section, subsection, sentence, clause or
phrase thereof, regardless of the fact that any one or more parts, sections, subsections,
sentences, clauses or phrases be declared invalid.
5. The Town Council hereby finds, determines, and declares that this ordinance is
necessary and proper for the health, safety, and welfare of the Town of Vail and the
inhabitants thereof.
6. The repeal or the repeal and reenactment of any provision of the Municipal Code
of the Town of Vail as provided in this ordinance shall not affect any right which has
accrued, any duty imposed, any violation that occurred prior to the effective date hereof,
any prosecution commenced, nor any other action or proceedings as commenced under
or by virtue of the provision repealed or repealed and reenacted. The repeal of any
provision hereby shall not revive any provision or any ordinance previously repealed or
superseded unless expressly stated herein.
7. All bylaws, orders, resolutions, and ordinances, or parts thereof, inconsistent
herewith are repealed to the extent only of such inconsistency. This repealer shall not
be construed to revise any bylaw, order, resolution, or ordinance, or part thereof,
theretofore repealed.
INTRODUCED, READ ON FIRST READING, APPROVED AND ORDERED
PUBLISHED ONCE IN FULL, this 17th day of November, 2020. A public hearing shall
be held hereon on the 1st day of December, 2020, at 6:00 pm at the regular meeting of
the Town Council of the Town of Vail, Colorado, in the Municipal Building of the Town.
______________________________
Dave Chapin, Mayor
ATTEST:
__________________________
Scott Robson, Town Manager
December 1, 2020 - Page 125 of 338
2021 TOWN MANAGER BUDGET
FINANCE | December 1, 2020
December 1, 2020 - Page 126 of 338
2
2021 PROPOSED BUDGET | Overview of Changes
Town of Vail | Finance | 12/1/2020
Changes since November 17th first reading:
-E911 Board reimbursing for new phone system
(Dispatch Services Fund)
Total Revenues –All Funds: $70.6 million
Down 19% from 2019 and
down 6% from 2020 Forecast
December 1, 2020 - Page 127 of 338
3
2021 PROPOSED BUDGET | Revenue
Town of Vail | Finance | 12/1/2020
Fund 2020 Forecast 2021
“Crisis”
Projections
Sales Tax GF and
Capital
$22.5M $22.5M Down 23% from 2019
Flat with 2020
RETT RETT $ 8.0M $ 7.0M Based on 5-year average; 2020
record year
Property Tax GF $ 5.9M $ 6.0M 1.3% increase from 2020
Re -assessment impacts 2022
Parking GF $ 5.1M $5.0M Down 25% from 2019
Down 1% from 2020
Lift Tax GF $ 3.5M $3.5M Down 34% from 2019
Flat with 2020
Construction
Use Tax
Capital $ 1.8M $ 2.3M Up 25% from 2020
Down 9% from 2019
December 1, 2020 - Page 128 of 338
2021 PROPOSED BUDGET | Expenditures
Town of Vail | Finance | 12/1/2020
December 1, 2020 - Page 129 of 338
5
BUDGET | Overview of Changes
Town of Vail | Finance | 12/1/2020
Since Nov. 17th meeting, changes to 2021 budget include:
General Fund:
•Reduce Mountain Travel Symposium from $163K to $5K due to event
moving to 2022
•Carryover unused relief funds to 2021 ($500K Commercial & $130K
Community)
Capital Projects Fund:
•Remove Donovan Pavilion improvements; shifting those dollars
forward to 2020 so work can begin now
Dispatch Services Fund:
•E911 Board funded phone system upgrade
Total Expenditures –All Funds: $99.5M;
without PW Shops project: $82.3M
Down 4.2% from
2020 Original
budget
December 1, 2020 - Page 130 of 338
6
BUDGET | Fund Statements
Town of Vail | Finance | 12/1/2020
General Fund Capital Projects
Fund
RETT Fund
Revenue $ 41.2M $19.6M $7.3M
Expense (42.7)M (41.1)M (9.9)M
Debt Proceeds 15.0M
Debt Payment (1.2)M
Net ( 1.5)M (7.7)M (2.6)M
Ending Fund Balance $ 33.8M $16.8M $8.9M
Min. Reserve 35% of
Annual Revenues 77%
High-level view of the town’s 2021 proposed budget by fund:
December 1, 2020 - Page 131 of 338
7
BUDGET | Fund Statements
Town of Vail | Finance | 12/1/2020
Housing
Fund
Marketing
Fund
Heavy
Equip.
Fund
Dispatch
Services
Fund
Health
Insurance
Fund
Timber
Ridge
Fund
Revenue $2.5M $1.81M $3.9M $3.0M $5.6M $1.8M
Expenditure (2.5)M (1.82)M (3.9)M (3.1)M (6.1)M (2.9)M*
Net 0.0 (14)K 0 (108K)(.5)M (1.1)M
Ending Fund
Balance
$4.5M $358K $1.8M $1.3M $3.7M $700K
High-level view of the town’s 2021 proposed budget by fund:
*Includes $1.9M debt payment to TOV
December 1, 2020 - Page 132 of 338
8
2021 PROPOSED BUDGET | General Fund
Town of Vail | Finance | 11/17/2020
December 1, 2020 - Page 133 of 338
9
2021 PROPOSED BUDGET | General Fund
Town of Vail | Finance | 12/1/2020
General Fund 2021 Budget
•Revenue of $41.2M is 5.8% down from 2019, or $2.5M less than in a normal
year
•Operating expenditures were budgeted down 10% in every department
saving $612K
•Spending on special events / council contributions is down 42%, or $1.1M
•Will continue work on Housing Strategic plan, West Vail Master Plan and
outcomes of the Civic Area Plan
2020 forecasts using $1.0M of reserves, as opposed to $7.1M
budgeted during pandemic.
2021 proposing to use $1.6M of reserves under Crisis recession
plan. This includes a continuation of relief programs ($630K).
December 1, 2020 - Page 134 of 338
2021 PROPOSED BUDGET | Personnel
Town of Vail | Finance | 12/1/2020
December 1, 2020 - Page 135 of 338
11
2021 PROPOSED BUDGET | Personnel
Town of Vail | Finance | 12/1/2020
Personnel Expenditures: $34.1M
2021
Proposed
From 2020
Original
Salaries $25.0 M Up 0.2%
Benefits 9.1 M Up 2.9%
Total $34.1 M Up 2.0%
Up 2% from 2020
Original Budget
Health
Insurance
51%
Life, Disability,
and
Unemployment
Insurance
5%
Worker's
Compensation
Insurance
3%
Pension
34%
Medicare
4%
Wellness
Benefit
3%
Benefits $9.1M
December 1, 2020 - Page 136 of 338
TM BUDGET DRAFT | Contributions
Town of Vail | Finance | 11/17/2020
December 1, 2020 - Page 137 of 338
13
2021 PROPOSED BUDGET | Council Contributions
Town of Vail | Finance | 12/1/2020
2021
Proposed
Comments
Services
Colorado Snowsports Museum
Betty Ford Alpine Gardens
Betty Ford Alpine Gardens
Children’s Garden of Learning
High Five (Channel 5)
Eagle Air Alliance
Bright Future Foundation
Eagle Valley Childcare
Eagle River Watershed
$41K
$20K
$64K
$20K
$112K
$68K
$50K
$60K
$36K
Plus waived rent ($137K)/parking
Capital request:rooftop trellis
Plus parking passes/water bills
Plus snow plowing
Franchise fee requirement (30%)
Included in Econ .Dev.Budget
Capital request for new facility
Annual support
Annual water testing
In-Kind
For non-profit sports groups (SOS,
Skating Club,Ski and Snowboard Club,
etc.)
Days at Dobson
Day parking coupons
Mind Springs
$57K
$6.3K
$46.8K
In-kind value of Dobson days
In-kind value of parking coupons
In-kind value of rent,utilities &parking
December 1, 2020 - Page 138 of 338
14
2021 PROPOSED BUDGET | Council Contributions
Town of Vail | Finance | 12/1/2020
2021
Proposed
Comments
Commission on Special Events $625,554 Flat with 2020 amended
30%decrease from 2019
Education &Enrichment Events $154,530 Flat with 2020
Fireworks $36,000 30%decrease from 2019
Signature Events $421,600 6%decrease from 2019
New Signature Event(s):
Enhanced programming at GRFA $52,500 New request of $75K
Destination Events $0 Previously Snow Days and Spring Back to Vail
events
Ambient and Music Entertainment $300,000 New request;carryover of program started in
2020
Town-produced Events (Revely, Vail
Holidays, Magic of Lights)
$220,000 Increase from 2019 for Magic of Lights ($250K in
2020 &$50K in 2021)
Total Events Spending:$1,810,184
43%less than 2020 Original budget with loss of
large events like Burton US Open,Spring Back
and Snow Days
December 1, 2020 - Page 139 of 338
TM BUDGET DRAFT | Capital Plan
Town of Vail | Finance | 12/1/2020
December 1, 2020 - Page 140 of 338
2021 PROPOSED BUDGET | Capital Plan
Town of Vail | Finance | 12/1/2020
Capital Expenditures: $49.2M
PW Shops
project
35%
Capital
projects
46%
RETT projects
14%
Housing
investments
5%
2021 % of Total
Capital $22.6M 46%
PW Shops 17.2M 35%
RETT 6.9M 14%
Housing 2.5M 5%
Total $49.2M 100%
December 1, 2020 - Page 141 of 338
2021 PROPOSED BUDGET | Reserves
Town of Vail | Finance | 12/1/2020
Pandemic will cost town $24M in
revenues over 5-year period
$72.4 $72.9 $69.2 $55.5
$64.9
$80.1 $82.4
$72.5
$93.7
$100.8
$82.6
$67.2
$57.9
$49.7 $51.8
$57.0
-
20
40
60
80
100
120
MillionsTOV Reserves
10 Year History & 5 Year Projection
All Other
RETT Fund
Capital Projects
Fund
General Fund
Reserve Min
December 1, 2020 - Page 142 of 338
2021 PROPOSED BUDGET | Recap
•Are there changes to be made upon 2nd reading
of the budget ordinance?
Town of Vail | Finance | 12/1/2020
December 1, 2020 - Page 143 of 338
2021 Annual Contribution: Bravo! Vail Beth Pantzer
Town of Vail 2021 Annual Council Contribution Request
CONTRIBUTION POLICY
All contribution requests received by the Town of Vail will be processed in the following manner:
A. All requests must be submitted electronically. Incomplete applications and supplemental information will not be accepted. THE
TOWN COUNCIL WILL ONLY BE GIVEN YOUR COMPLETED APPLICATION FORMS. NO SUPPLEMENTAL INFORMATION WILL BE GIVEN
TO THE TOWN COUNCIL.
B. All applications for annual funding shall be completed and submitted by September 30th by 5:00 P.M.
C. The Town Council will evaluate the various proposals based on their direct benefit to the entire community of Vail, fulfillment of
the Town’s mission, and how this contribution will affect our resort community’s future health. The Town Council’s mission
statement reads: In order to be the premier international mountain resort community, we’re committed to growing a vibrant,
diverse economy and community, providing our citizens and guests with exceptional services and an abundance of recreational,
cultural and educational opportunities.
DISCLOSURE TO ALL APPLICANTS:
1. No money will be disbursed until March 1st, 2021.
2. Because of uncertainty of revenue estimates, please note the following possibilities:
a) Contribution funding may be reduced based on 2021 revenues.
b) The Town of Vail may choose to disburse funding in quarterly installments throughout 2021. Special event funding will
follow the CSE’s guideline of payment in thirds pending completion of CSE and Town of Vail permitting requirements.
3. Notification of awards will be sent after the Council approves the final budget in December.
GENERAL INSTRUCTIONS:
All applications must be submitted by September 30th by 5:00 P.M. Any application received after that date will not be considered. Please complete
all fields in this application. No hard copies are accepted.
Email contact
bpantzer@bravovail.org
What is the name of your organization?
Bravo! Vail
What category of funding are you applying for? (See definitions at www.vailgov.com/departments/finance/grant-
process)
Signature Events
Type of Funding Requested
Cash and In-kind
Amount of Cash Contribution Requested
$325,500
In-Kind Contribution Requested
10 days at Donovan Pavilion; Use of town parks for 4 dates
What is the name of your event?
Bravo! Vail Music Festival 2021 Season
Is this a new event or program?
No
How much funding did you receive from the Town of Vail for 2020? (Please include total funding you received from
the CSE and Town Council)
$115,000
December 1, 2020 - Page 144 of 338
Proposed Event/Program Start Date
06/24/2021
Proposed Event/Program End Date
08/05/2021
Name of person completing the application
Beth Pantzer
Title of person completing the application
Database Manager
Provide name of person or entity to whom the funding check will be cut.
Bravo! Vail
Mailing Address Street
2271 N Frontage Rd W Ste C
City
Vail
State
Colorado
Zip Code
81657
Telephone number
970-827-4307
Email address
bpantzer@bravovail.org
Event/program and/or organization website
bravovail.org
Number of years organization has been in business
33
Organization's Mission Statement
Bravo! Vail enriches people's lives through the power of music by:
Producing the finest performances by the greatest artists;
Fostering music education;
Promoting a lifelong appreciation of the arts.
Organization's Tax Status
Non-Profit (501C-3)
If applicable, please attach current State Department of Revenue Certificate with this application.
EVENT/PROGRAM DESCRIPTION
Is this a new or existing event/program in Vail?
Existing
How many years has the event or program been produced in Vail?
33
December 1, 2020 - Page 145 of 338
How does your request support item 1C of the Contribution Policy (See above)
Bravo! Vail has been a staple of the Vail community and an arts leader for more than 30 years. The Festival annually contributes
social, financial and cultural benefits that continue to be enhanced and are vital to a vibrant community. Bravo! Vail's request for
Town of Vail funding aligns with the Town's mission to maintain its status as a premier international mountain resort community.
Each summer, the Festival is a major contributor to Vail's diverse economy. The Festival's direct economic impact in the Town of
Vail is significant - $12.8 million in 2019 and approximately $490,000 generated in tax revenue. The industries most greatly
impacted were lodging and hotels at $4.9 million and food and beverage at $4.7 million. Even with a reimagined season in 2020,
with significant reductions to the offerings Bravo! Vail was able to provide due to the COVID-19 pandemic, Bravo! Vail generated a
direct economic impact in the Town of Vail of $105,000.
Bravo! Vail also prides itself in providing exceptional services to its customers and musicians and through its venues and program
offerings. The Festival annually sees a Net Promoter Score (NPS) averaging 85 percent; however, in the midst of a global
pandemic, Bravo! Vail's 2020 season received an NPS of 91 percent. With the health and safety of our community as its top
priority, we are very proud that our guests felt safe, comfortable, and satisfied.
Furthermore, Bravo! Vail continues to build upon its history of excellence and garnering international recognition with its lineup of
world class orchestras and renowned soloists. Stages across Vail have been graced by musicians and conductors of the highest
artistic quality and international status. The Festival continues to reach new and broader audiences (in 2019, one in five
attendees had never attended before and in 2020, live streamed performances were viewed across 49 states and 26 countries)
and engage in securing exciting international artists for their debut each summer. Bravo! Vail enriches the cultural life of Vail's
summer season and promotes Vail as a prominent summer tourist destination. With an average of a third of audience members
representing attendees from outside Colorado, the opportunity to cultivate these visitors into annual visitors (both during the
summer and winter months), second-home owners, or year-round residents is ample.
Bravo! Vail also plays an important role in building a strong foundation to ensure the future economic health of the Vail
community. Annually, more than 95 percent of audience members state that they are likely to return to the Festival and
recommend Bravo! Vail to a friend (word of mouth is the second highest channel for first-time attendees to hear about Bravo!
Vail), setting the stage for future tourism.
Finally, Bravo! Vail is committed to sustainable efforts to ensure the environmental health of the community for future
generations to enjoy. Electronic distribution of materials and communications continue to increase. Bravo! Vail's internal "Green
Team" continues to encourage sustainability efforts, even in a remote setting, and work with Ford Amphitheater management on
recycling and composting efforts is ongoing. Venues are easily accessible by public transportation, walking, or biking, which are
promoted as transportation alternatives to patrons.
Please describe the location(s) of the event or program in previous years.
For the past 33 years, Vail's Gerald R. Ford Amphitheater has served as Bravo! Vail's main stage and home to its resident
orchestras, welcoming the National Repertory Orchestra, the Colorado Springs Philharmonic Orchestra, the Rochester
Philharmonic, the Detroit Symphony Orchestra, London's Academy of St Martin in the Fields and Chamber Orchestra Vienna -
Berlin, as well as acclaimed soloists such as Joshua Bell, Yo-Yo Ma, Bramwell Tovey, Nicholas Angelich, Seong-Jin Cho, Augustin
Hadelich, Anne-Sophie Mutter, and many more to the stage. In addition, the Festival has utilized Donovan Pavilion since 2021 for
intimate chamber performances.
December 1, 2020 - Page 146 of 338
Please provide a detailed description of the event/program and its activities.
Each year, Bravo! Vail touches the lives of thousands of people, both residents and seasonal visitors who come to the area
specifically to hear beautiful music in the majestic Rocky Mountains. As one of the world's premier music festivals, Bravo! Vail
presents four of the world's greatest orchestral ensembles, an abundance of chamber music, and Education and Engagement
Programs throughout its six-week summer season.
In 2021, Bravo! Vail will welcome the return of its three core resident orchestras: the Dallas Symphony Orchestra, The
Philadelphia Orchestra, and the New York Philharmonic. In addition, opening the season in the Festival's rotating international slot
will be London's Academy of St Martin in the Fields, returning after a two-year hiatus, with superstar violinist Joshua Bell
performing on all three of its concerts. In addition, Bravo! Vail produces its Chamber Music Series, offering both well-loved and
brand-new chamber music with acclaimed artists, and Classically Uncorked, featuring the past, present and future of chamber
music from around the world in the delightfully intimate setting of Donovan Pavilion. The 2021 Festival will also debut the Bravo!
Vail Symphonic Commissioning Project as part of Bravo! Vail's commitment to nurturing the creation of new music by today's
most innovative composers.
Bravo! Vail's 2021 season will feature something for every music lover, from the youngest audience member to the young at
heart, with world-class performances, easily accessible programs, and interactive musical experiences.
Do you plan to use Vail Recreation District Facilities?
No
If any of the event/program takes place outside of the Town of Vail, please explain where the event will take place
and why.
None of the requested programs take place outside of the Town of Vail. However, aspects of the Festival are presented in Avon,
Gypsum, Eagle and Edwards in order to impact the entire local community of the Vail Valley as much as possible and bring music
directly to the community. These programs allow Bravo! Vail to share the beauty of classical music with audiences who could not
otherwise experience the Festival.
ENVIRONMENTAL PRACTICES
Which of these environmental practices will you commit to executing at your event/program?
Use of recyclable materials - banners, paper, etc., Remind guests to bring re-usable bags and water bottles, Encourage use of
bicycles, buses, shuttles, carpools, walking or public transit to event, Enforce no idling policy for staff and guests, Recycling
required in all areas of event, Use eco-friendly serving utensils (compostable or recyclable), Ban styrofoam, not allowed within
town limits, Compost food waste, Provide water bottle filling stations
Please describe your commitment to environmental sustainability and detail measures that will be taken during
your event to ensure minimal environmental impact and sustainable best practices.
Bravo is committed to sustaining its local community – not only through music, but also through responsible environmental
practices. For its events, Bravo! Vail promotes public transportation options to ticket buyers, uses recyclable materials, and
coordinates with venue management and concessions/caterers to encourage recycling and the use of reusable resources. Guests
are encouraged to bring reusable water bottles to fill in the amphitheater, practice sustainable efforts, and reduce waste.
EVENT/PROGRAM INFORMATION
Number of participants (athletes, artists, exhibitors, etc.) anticipated
500
Number of volunteers needed
100
Number of event/program staff
40
Estimate of total number of spectators/attendees anticipated
50,000
Estimate the number of destination guests from within Colorado, with a focus on the Front Range that your
event/program will bring to Vail
13,000
December 1, 2020 - Page 147 of 338
Estimate the number of destination guests from outside Colorado your event/program will bring to Vail
17,000
Estimate the number of international guests your event/program will bring to Vail
500
How will your event/program increase sales tax in Vail?
As an annual six-week cultural attraction within Vail, Bravo! Vail draws guests and musicians from around the world who provide
substantial direct benefit through spending and generating tax revenue for the town. The nature of Bravo! Vail's festival leads to
longer guest stays in the town, thereby increasing economic impact. Audience members and musicians (who are on average
accompanied by 2.1 guests) spend on dining, groceries, lodging (with guests' average trip length of 3.7 nights), parking,
shopping and other activities. Not only do overnight guest contribute a significant amount of direct benefit, but day guests do so
as well, with around 67 percent of attendees dining out the evening they attended Bravo! Vail.
Brand Fit: How will your event or program support the mission and vision of the Vail Town Council?
As stewards of exceptional orchestral and chamber music, Bravo! Vail supports the mission and vision of the Vail Town Council by
providing a multitude of cultural opportunities of the highest quality and standard to residents and visitors, creating a vibrant arts
community within the Town of Vail, offering an abundance of performances by internationally acclaimed ensembles, and
presenting world renowned soloists and musicians. Bravo! Vail's organizational values of advancing excellence, embracing
collaboration, sharing artistic passion, and acting with integrity and respect perfectly align with the Town of Vail's mission and
vision.
Each summer, Bravo! Vail's 27 orchestral and chamber performances support a diverse economy by bringing a mix of guests into
the town, from locals, to musicians, to Front Range visitors, and to out-of-state guests, all of whom contribute to the Festival's
economic impact. Finally, Bravo! Vail strives to provide the most exceptional services to attendees and musicians, hosting its
concerts in Vail's finest venues, focusing on producing events of only the highest artistic excellence, and improving services
based on attendee feedback.
Brand Fit: How will your event or program support the Vail brand identity?
Bravo! Vail supports the Vail brand identity by providing once in a lifetime experiences, providing access to artists of international
renown, and increasing the town's prominence as a summer destination for cultural visitors. Bravo! Vail is the only Festival in
North America to host four world class orchestras in a single season, presenting internationally prominent ensembles, soloists,
and chamber musicians from around the world, and offering the opportunity to experience the world's best in the unique
atmosphere of the Gerald R. Ford Amphitheater and Donovan Pavilion for performances. The Festival has garnered international
recognition as "one of the world's premier music festivals" (Opera Wire) and has been featured in publications such as The New
York Times, Opera Now, BBC Music Magazine, Gramophone, Denver Post, Broadway World, and more. In 2020, Bravo! Vail's
reimagined season was announced and listed in and on The Strad, BBC Music Magazine, Denver Post, Musical America, Broadway
World, Colorado Public Radio and more. Live streams were promoted on the Violin Channel, BBC Music, Stream Calendar Live and
Performing Arts Live. In addition, Bravo! Vail's mobile stage, the Music Box, was featured on KWGN Denver.
Bravo! Vail is a cultural leader in the community and seeks to create unique and diverse experiences of a wide variety for visitors
and locals, enrich the cultural life of Vail, and increase the Town of Vail's prominence as a summer destination for cultural
tourism. Finally, Bravo! Vail has proven to be an economic driver in Vail, bringing a healthy mix of visitors to the town. These
visitors represent a highly sought-after demographic and bring revenue to the town in the form of shopping, dining, lodging and
recreation.
December 1, 2020 - Page 148 of 338
Community Enrichment: How will your event/program attract target markets of both visitors and community
members?
Bravo! Vail will target markets of visitors, second-home owners, and community members through a multifaceted marketing
campaign that includes local, regional and international efforts. Bravo! Vail seeks to optimize its visitor mix and draw a diverse
audience by driving cultural tourism, presenting varied offerings, presenting innovative programming that target families and
young audiences, and offering low priced lawn tickets and season passes that create an entry point to orchestral music. The
Festival's marketing plan includes targeted e-mail blasts, Front Range marketing such as billboards, radio and television
advertisements, and press coverage ranging from the Vail Daily to Denver Post to international publications such as Gramophone.
In addition, the Festival has invested in and increased its social media presences with Instagram takeovers, Facebook Live videos,
YouTube channel and targeted social media advertisements. Live streams, first offered in 2020, will allow Bravo! Vail to reach
potential tourist audiences around the world. Data-driven digital advertising and behavioral retargeting remain key components
of Bravo! Vail's marketing strategy. Bravo! Vail also has a concierge program that encourages concierges to purchase tickets for
guests. Each property is provided a packet of information prior to the season and visits are conducted approximately eight times
throughout the summer to provide an update on events. Bravo! Vail also works with these partners during the summer to provide
collateral such as rack cards during the winter months, encouraging winter guests to return for the summer. Bravo! Vail is also
committed to accessibility and maintains affordable ticket prices for lawn tickets and season passes to encourage local
community members to attend concerts. Finally, the Festival will launch a three-year audience research, development, and
acquisition program in 2021, with the goal of attracting new, younger and more diverse guests to Bravo! Vail in the years to
come.
Growth Potential: How will the event/program deliver fresh content? (Fresh content means new programming,
entertainers, adding additional days and activities.)
Bravo! Vail's strategic plan directs the organization on the implementation and assessment of programs to ensure a healthy
infrastructure that supports sustainability, relevance, growth and excellence and assists the Festival in making programmatic
decisions that are aspiring to exceptional musical experiences and innovation. The plan outlines four pillars of Anne-Marie
McDermott's Artistic Vision, including a commitment to an international chamber orchestra and the Bravo! Vail Symphonic
Commissioning Project. Each summer, Bravo! Vail also brings diverse and different musicians, repertoire and artistic insight to its
programs to keep them fresh. In 2021, the Festival will welcome the return of London's Academy of St Martin in the Fields
following a two-year hiatus. Programming will range from the classical masterpieces, to modern composition, and premieres of
commissioned works. In addition, ancillary events aimed to enhance the overall experience will be introduced. As part of the New
Works Project, the Symphonic Commissioning Project will introduce audiences to the vibrant world of living composers and to
new, commissioned symphonic compositions. Variety in programming is important to Bravo! Vail, and each year new pops
programs in addition to classical offerings are presented. These have included "Cirque de la Symphonie," the ever-popular
orchestral film night, "Women Rock," and many more to come. Finally, Bravo! Vail's live streams will provide another avenue for
audiences to participate and experience the Festival.
Growth Potential: How will the event/program promote an atmosphere of vitality, fun and celebration?
The social component of Bravo! Vail is one of the things attendees love about their concert experience. Social events are a major
part of the season, and friends old and new gather at concerts, on the lawn, and at restaurants in town afterwards. The
celebratory spirit is integral to the musical experience of Bravo! Vail concerts as well. Each orchestra's concerts are performed at
the Gerald R. Ford Amphitheater, combining sensational music with the natural beauty of the Rocky Mountains and creating
musical adventures like no other. Audiences experience a voyage of transcendence and discovery throughout the season and
experience everything from the classics, to the contemporary, to the fun and exciting which evokes the vivid energy of youth
through the power of music.
Marketing Strength: What is the potential for the event/program to leverage media exposure and attract
sponsorship support?
As one of the core goals of Bravo! Vail's strategic plan, Front Range marketing is a key component in attracting sponsorships and
media exposure. Through strategic marketing, the Festival see opportunities to simultaneously develop valuable corporate
partnerships and sponsorships. With many national businesses located in the Front Range, these partnerships could lead to a
broader appeal and reach. Raising brand awareness through media exposure may lead to the development of new partnerships
with local, regional and national businesses. Furthermore, as Bravo! Vail's marketing reach is extended through media exposure
such as The Strad, BBC Music, Opera Now, Denver Post, Violin Channel, Broadway World, The New York Times and many more,
and new projects garner national arts media attention, numerous opportunities to leverage this coverage for new sponsorships
present themselves.
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Potential: How will the event or program enhance Leadership Skills: locally, nationally and internationally?
Professional development is an important component of the Bravo! Vail Festival. Each summer, Bravo! Vail welcomes two
Chamber Musicians-in-Residence ensembles and two Piano Fellows. The Chamber Musicians-in-Residence Program showcases
outstanding chamber ensembles in the early stages of major professional careers. These musicians benefit immeasurably by
performing, teaching, and learning throughout the Vail community, in concert and collaboration with Artistic Director Anne-Marie
McDermott and other renowned Festival musicians. The Piano Fellow are personally selected by McDermott to spend an
immersive two weeks at Bravo! Vail, performing throughout Vail in varied programs for diverse audiences with esteemed Festival
musicians. These young musicians from across the United States and world gain invaluable hands on training and performance
skills.
In addition, Bravo! Vail's Internship Program welcomes students from around the country poised to begin careers in arts
administration and non-profit management. These interns develop skills in development, marketing, education program
management, sound engineering and operations. In addition, they interact with arts professionals from the orchestras in
enhancement activities and have opportunities to explore all areas of a non-profit. They are a vital part of the success of the
Festival and many go onto prestigious jobs throughout the world of arts administration.
Community Enrichment: What is the lasting community involvement opportunity and/or lasting community benefit
of the event or program?
Bravo! Vail's lasting community benefit is providing exceptional programs that no other local organization offers, filling the
summer with the sound of world-class orchestras, chamber ensembles and soloists, and highlighting the uniqueness of summer in
Vail which is primarily known for its winter activities. Not exclusively serving one population, the Festival provides an outlet for all
peoples of all ages, ethnicities, and socio-economic backgrounds to interact and experience live music. Reaching the entire
community (permanent, transient, and tourist), Bravo! Vail provides cultural experiences like no other and develops a life-long
appreciation for the arts. Bravo! Vail encourages the community to contribute to dialogue that ensures the Festival is meeting the
needs and desires of audiences while fulfilling its mission, thus having a lasting impact on the organization, Festival, and
community.
How will the event or program leverage media and attract donor and sponsorship support?
Bravo! Vail has engaged public relations firm 8VA Music Consultancy since 2019 to increase its media coverage regionally,
nationally and internationally. This media coverage is utilized to show prospective donors and corporate sponsors the Festival's
reach and impact. As the Festival diversifies its programming, audiences and brand awareness, media coverage helps Bravo! Vail
tell its story to a broader audience and potential donors. Strategic partnerships with media partners such as Colorado Public
Radio reach potential funding markets directly by showing the product that Bravo! Vail offers. Finally, in 2019, a billboard in
Times Square showcasing Anne-Marie McDermott and the renewal of her contract was picked up by 140 outlets with a potential
reach of 49 million.
EVENT ECONOMIC IMPACT
Potential benefits to the Town of Vail - Estimate number of room nights for your event or program.
9,000
Potential benefits to the Town of Vail - Potential benefits to the Town of Vail - Estimate increased spending
generated by your event or program.
$12,000,000
Example: Increased spend by attendees in restaurants, shops, lodging or activities.
Potential benefits to the Town of Vail - What estimated return on investment (ROI) in dollars should the Town of
Vail expect?
$6,900,000
ROI in this case refers to for each dollar the event/program is funded, how many dollars will be received by the Town of Vail from event impact.)
Example: Estimated ROI - Formula: # of attendees x total average spending = $ (2000 attendees) x ($240 daily spend ) = $480,000
December 1, 2020 - Page 150 of 338
Explanation of how you will direct prospective attendees to book lodging within the Town of Vail and a description
of how you will track the number of lodging nights generated. REMINDER: Per the CSE funding agreement, the
event producer is REQUIRED to direct attendees to book in Town of Vail hotels and lodges.
Bravo! Vail directs prospective attendees to book lodging within the Town of Vail through its website which features its lodging
partners on its current partners section, as well as under a "Plan Your Visit" section. Hotel partners are also featured in email
blasts which are sent up to 20,000 subscribers.
The number of lodging nights generated is calculated based on audience surveys. Lodging is calculated for audience members
who indicate Bravo! Vail is a primary reason for their trip and averages trip length, as well as for musician nights.
BUDGET
Using the provided budget template, provide a detailed estimated event/program budget, including anticipated revenues and expenses.
Are your books audited?
Yes
Describe how you will use the funds requested?
Orchestral Underwriting:
Bravo! Vail is one of the world’s premier music festivals, touching the lives of thousands of people and enthralling audiences new
and old with its four top-tier resident orchestras. In 2021, the Festival will again welcome the Dallas Symphony Orchestra, The
Philadelphia Orchestra, and the New York Philharmonic. Furthermore, Academy of St Martin in the Fields will make its return,
opening the Festival in its international rotating slot.
Following a two-year absence, Bravo! Vail will welcome back London's Academy of St Martin in the Fields to open the 2021
Season. Violinist and leader Joshua Bell will once again grace the stage with the ensemble to kick off the season with
extraordinary sound. The Academy of St Martin in the Fields returns to the Festival after a successful three-year residency from
2016 to 2018. Tentative programming for the Academy of St Martin in the Fields includes Tchaikovsky's Violin Concerto in a
special rendition for chamber orchestra, a piano concerto featuring Anne-Marie McDermott, and music by Bizet, Bernstein and
others.
In 2021, the Dallas Symphony Orchestra will be led by its new Music Director, Fabio Luis (previously Principal Conductor of the
Metropolitan Opera and Principal Conductor of the Danish National Symphony Orchestra), in his Vail debut. Repertoire under
consideration includes works by Jessie Montgomery, Beethoven, Mozart, Tchaikovsky, and Franz Schmidt. Luisi will be joined by
principal pops conductor Jeff Tyzik, who will lead the orchestra in two pops performances, featuring music from the movies and
the theatrical production Revolution: The Music of the Beatles, A Symphonic Production, as well as the annual July 4 Patriotic
concert. Soloists may include principal harpist Emily Levin performing Alberto Ginastera’s Harp Concerto and violinist James
Ehnes.
The Philadelphia Orchestra’s residency will feature music director Yannick Nézet-Séguin in collaboration with prominent guest
soloists such as pianists Yefim Bronfman and Daniil Trifonov, violinist Augustin Hadelich and saxophonist Branford Marsalis.
Composers under consideration include Vivian Fung, Missy Mazzoli, Schubert, Copland, Wagner, Dvořák, Alexander Glazunov, and
Heitor Villa-Lobos.
The New York Philharmonic, under the leadership of music dire83500+ctor Jaap van Zweden and the ever-popular Bramwell
Tovey, will be highlighted by a special thematic focus on the music of Mendelssohn. Ancillary events to include scholarly talks
and outdoor activities that explore the influence of nature on the composer will enhance the overall experience and create an in-
depth understanding of Mendelssohn and his music. Under consideration to join the orchestra are pianists Conrad Tao, Sergei
Babayan and Beatrice Rana, principal cellist Carter Brey, and violinist Gil Shaham.
Preliminary dates for the orchestral residencies are:
Academy of St Martin the Fields: June 24-27, 2021
Dallas Symphony Orchestra: June 30-July 5, 2021
The Philadelphia Orchestra: July 9-17, 2021
New York Philharmonic: July 21-28, 2021
Bravo! Vail's orchestral residencies are the fundamental essence of the Festival, integrating the unique style specific to each
ensemble, the sounds and histories of a variety of repertoire, and a balance of genres and eras. These performances draw year-
round residents, second-home owners and out-of-town visitors to Vail. In order to fulfill its mission of producing the finest
December 1, 2020 - Page 151 of 338
performances by the greatest artists and to continue to advance musical excellence, Bravo! Vail requests support from the Town
of Vail for the residences of Academy of St Martin in the Fields, The Philadelphia Orchestra, and New York Philharmonic,
underwriting costs associated with presenting these incredible world-renowned ensembles which are staples of the Festival.
Bravo! Vail requests $83,500 to support Academy of St Martin in the Fields, as well as $96,000 per orchestra for both The
Philadelphia Orchestra and New York Philharmonic.
Over the course of its first three-year residency, Academy of St Martin in the Fields saw more than 17,000 attendees and
numerous sold out or near capacity performances. In 2018, at the conclusion of its residency, Bravo! Vail received immense
feedback regarding the inclusion of the ensemble in the future, including: “The absence of their exquisite, masterful
performances next season (2019) will be profound” and “This is the only orchestra that I drive from Denver to see each year. I
will be so disappointed if they won’t be back.” Based on its previous reception, Bravo! Vail expects to build upon the incredible
success of the Academy of St Martin in the Fields' first residency with its triumphant return to the 2021 Festival. The Philadelphia
Orchestra and the New York Philharmonic continue increase in popularity, rivaling one another in sold-out concerts, as audiences
soak in every note.
Bravo! Vail recognizes that these requests represent an increase of past funding by the Town of Vail. Each year, the Festival faces
increased payments of 3 percent to each of its orchestra partners as agreed upon in the multi-year agreements. Bravo! Vail is
incredibly grateful to the Town of Vail for its continued support and makes these increased requests in funding to keep up with
the rising costs of providing exceptional world-class music to the community.
New Works Project:
The mission of the New Works Project is to nurture the creation of new music by today’s most innovative composers and to
present the incredible wealth of venerated music by the leading composers of the 20th and 21st centuries. Bravo! Vail aims to
create and cultivate a new relationship for audiences with the vibrant world of living composers. Furthermore, the Festival asserts
that it is the responsibility of all arts organizations to foster the creation of new art and music, to contribute to the growing
musical canon and to ensure a thriving musical world.
In 2021, Bravo! Vail’s New Works Project will introduce the Symphonic Commissioning Project as part of Anne-Marie McDermott’s
artistic vision for the Festival. From 2021 to 2025, Bravo! Vail looks to introduce 15 new symphonic compositions with 12
receiving their premiere performances in Vail. All works are intended to be accompanied by the presence of the composer on
stage at the amphitheater and elsewhere throughout the Vail community. Composers will be chosen in collaboration with each
participating ensemble and each composition will range in length from 8 to 15 minutes. At least three new works by three new
composers will be introduced every season. This project seeks to embrace today’s composers and provide an exciting,
invigorating and life-long appreciation of music to audiences.
Plans for the 2021 Bravo! Vail season include a commission of a new symphonic work for each of its resident symphony
orchestras to be premiered. Confirmed composers are Bruce Adolphe for the Dallas Symphony Orchestra, Valerie Coleman for The
Philadelphia Orchestra, and Gabriella Smith for The New York Philharmonic. Known to millions of Americans as the Piano Puzzler
on American Public Media’s Performance Today, Adolphe has been praised as "one of the most creative, spontaneous, and
captivating composers in the Classical scene" by cellist Mike Block. One of the "Top 35 Female Composers in Classical Music,"
Coleman produces compositions that are "skillfully wrought, buoyant music" (The New York Times). Smith, whose music is
described as "high-voltage and wildly imaginative" (Philadelphia Inquirer), has been the recipient of three ASCAP Morton Gould
Young Composer Awards and a BMI Student Composer Award.
In addition, the Classically Uncorked Series will present numerous pieces by 20th and 21st century composers, exposing
audiences to lesser known composers. This series has become increasingly popular and is designed to showcase the past, present
and future of chamber music.
To continue to be a leading innovator and contribute to the musical canon, Bravo! Vail requests $50,000 in support of this project
for 2020. With three new works in 2021, expenses have increased over previous years. Furthermore, this project has received
donations from a private donor to supplement funding needed in the past; however, due to recent changes, that funding is no
longer available and this project needs support from the Town of Vail in order to fulfill its goal. This project provides major
marketing opportunities for Bravo! Vail and by extension the Town of Vail, with past press including listings and features in
Musical America, Broadway World, BBC Music Magazine, The New York Times and New Music USA. Bravo! Vail is thankful for the
support the Town of Vail has shown this project.
Chamber Music Series and Classically Uncorked Series:
Bravo! Vail's request of in-kind usage of Donovan Pavilion supports the Festival's Chamber Music Series and Classically Uncorked
Series which are presented at the stunning venue.
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The 2021 Chamber Music Series will prominently feature members of the resident orchestras. Current plans call for members of
the Academy of St. Martin in the Fields to collaborate with pianist and Artistic Director Anne-Marie McDermott, members of the
Dallas Symphony Orchestra to perform chamber music for winds and piano, and members of the Philadelphia Orchestra to
perform the original version of Copland’s Appalachian Spring and Wagner’s Siegfried Idyll. In addition, the Omer String Quartet
will give the Vail premiere of a commissioned work from composer Caroline Shaw.
Bravo! Vail’s innovative Classically Uncorked Series showcases the past, present, and future of chamber music from around the
world. Classically Uncorked features numerous pieces by 20th and 21st century composers whose music has never been
performed for Vail audiences, such as Phillip Glass, Steve Reich, John Adams, and many others. In 2021, the series of three
cabaret-style evenings will offer an exploration of contemporary music juxtaposed with classics that looks at the diverse and
stylistically varied world of music written for solo piano, two pianos, piano four hands and piano plus harpsichord. The duo-piano
team of Quattro Mani, Stephen Prutsman, Lisa Moore, Amy Yang, Adam Golka, and Alessio Bax are among the pianists under
consideration for this series.
Orchestral Welcoming Picnics:
Bravo! Vail is exploring the usage of town parks for welcoming picnics for each of its four resident orchestras. Previously held in
hotel ballrooms, Bravo! Vail is exploring different options in response to COVID-19 and to keep the events fresh. The Festival
requests the use of parks, primarily Ford Park lower bench picnic shelter areas, and in-kind of any fees or reservations if
necessary.
Please upload event/program/organization budget.
2021 Draft Budget 9.30.20.pdf
Who currently funds the event/program?
Town of Vail, Berry Charitable Foundation, Private Donors
Who currently funds your organization?
Town of Vail, Berry Charitable Foundation, ANB Bank, Town of Gypsum, Alpine Bank, National Endowment for the Arts, LIV
Sotheby's International Realty, Fidelity Investments, Slifer Smith & Frampton, US Bank, Holy Cross Energy, Wall Street Insurance,
FirstBank, Bank of America, First Western Trust, Meiomi Wine, Private Donors
What percentage % of the total event budget is being requested to fund?
4
If the event/program is not funded at full request, how will the event change with a lower funding allocation?
Bravo! Vail maintains excellent fiscal health, in part due to the invaluable support of the Town of Vail. However, if the Festival is
not funded at the full request, Bravo! Vail would prioritize its activities, events and programs to ensure it still offered the highest
quality experience and level of artistic excellence audiences have come to know. More "out of the box" programming and events
may be eliminated or limited. The Festival may also utilize its endowment to cover necessary costs.
Should the Council decide not to support this event/program at all, will it still occur?
Yes
What dollar amount of the total event/program gross revenue do you expect the event itself to generate? (ticket
sales, merchandise, food and alcohol sales, etc.)
1,550,300
Do you intend to host the event or program in Vail beyond 2021?
Yes
Do you anticipate requesting funding from the CSE for 2021?
Yes
Audience: Who is your audience? (You may choose more than one.)
First time visitors, Returning guests, Primary and Second Homeowners, Local residents
Channels: Which of these channels will you utilize to promote your event or program? (You may select more than
one.)
Print - Local, Print - Regional, Print - National, Editorial, Radio, Television, Online Event Listings, E-newsletters, Web, Media
Plan/Public Relations, Facebook, Instagram, Twitter, Posters, Rack Cards, Signage – Banners, etc, Partnerships, Local Vail
Businesses, Concierge Visits
December 1, 2020 - Page 153 of 338
SPONSORSHIPS & PARTNERSHIPS
1. What is the dollar $ amount of sponsorships and/or partnerships from other sources reflected in the
event/program budget?
$400,000
1a. What is the dollar $ amount of in-kind services or items provided from sponsors or partners?
$1,500,000
2. Please list your confirmed sponsors or partners.
Sponsorships and partnerships for 2021 have just begun to be actively pursued. To date, Bravo! Vail has confirmed support from
Slifer Smith & Frampton, First Western Trust, Meiomi WIne, Fidelity Investments, LIV Sotheby's International Realty, and several
private donors.
3. Please explain the potential for additional sponsorships or partners.
Bravo! Vail's corporate partnerships have grown over the past couple of years, with 14 new partnerships in the past three years
developed and current sponsors renewing year to year. The Festival has seen increased interest in sponsorships and is working to
cultivate prospective partners throughout the year. However, due to the COVID-19 pandemic, funding in 2021 may be limited but
Bravo! Vail will work to build relationships for future years. In addition, new private donors are actively prospected to help
eliminate the reliance on one particular private donor.
ADDITIONAL INFORMATION
Are there any other things you'd like to share with Council and staff that are not included in the application?
REQUIRED ATTACHMENTS
Organization rosters naming all officers, board of directors and respective positions as relevant
Bravo! Vail 2021 Board of Trustees.xlsx
OPTIONAL ATTACHMENTS
List any URLs where additional information can be found, including photos, videos or other content relevant to
your application.
2020 Season YouTube playlist: https://www.youtube.com/watch?v=yBZPPf4VQRc&list=PLp_w3EC-KH77HrQjNA5A9MhbBiIi0yiV4
Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding
Bravo! Vail Press Report 2020 Season.pdf
Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding
Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding
We encourage questions about the Council application to be sent via email to Carlie Smith - csmith@vailgov.com. Phone calls for further discussion
can be scheduled over email as well.
--->The "Save Draft" button below allows you to save your application and
come back to work on it again.
--->The "Save" button is for when your application is complete and ready to
submit.
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email once your application has been submitted.<---
Number
December 1, 2020 - Page 154 of 338
2021 Annual Contribution: National Repertory Orchestra Asa Armstrong
Town of Vail 2021 Annual Council Contribution Request
CONTRIBUTION POLICY
All contribution requests received by the Town of Vail will be processed in the following manner:
A. All requests must be submitted electronically. Incomplete applications and supplemental information will not be accepted. THE
TOWN COUNCIL WILL ONLY BE GIVEN YOUR COMPLETED APPLICATION FORMS. NO SUPPLEMENTAL INFORMATION WILL BE GIVEN
TO THE TOWN COUNCIL.
B. All applications for annual funding shall be completed and submitted by September 30th by 5:00 P.M.
C. The Town Council will evaluate the various proposals based on their direct benefit to the entire community of Vail, fulfillment of
the Town’s mission, and how this contribution will affect our resort community’s future health. The Town Council’s mission
statement reads: In order to be the premier international mountain resort community, we’re committed to growing a vibrant,
diverse economy and community, providing our citizens and guests with exceptional services and an abundance of recreational,
cultural and educational opportunities.
DISCLOSURE TO ALL APPLICANTS:
1. No money will be disbursed until March 1st, 2021.
2. Because of uncertainty of revenue estimates, please note the following possibilities:
a) Contribution funding may be reduced based on 2021 revenues.
b) The Town of Vail may choose to disburse funding in quarterly installments throughout 2021. Special event funding will
follow the CSE’s guideline of payment in thirds pending completion of CSE and Town of Vail permitting requirements.
3. Notification of awards will be sent after the Council approves the final budget in December.
GENERAL INSTRUCTIONS:
All applications must be submitted by September 30th by 5:00 P.M. Any application received after that date will not be considered. Please
complete all fields in this application. No hard copies are accepted.
Email contact
asa@nromusic.org
What is the name of your organization?
National Repertory Orchestra
What category of funding are you applying for? (See definitions at www.vailgov.com/departments/finance/grant-
process)
Signature Events
Type of Funding Requested
Cash Funding Only
Amount of Cash Contribution Requested
$2,500
What is the name of your event?
Tails & Tales set to Music - As part of Vail Public Library's Summer Reading Program
Is this a new event or program?
No
How much funding did you receive from the Town of Vail for 2020? (Please include total funding you received from
the CSE and Town Council)
$2,500
Proposed Event/Program Start Date
06/15/2021
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Proposed Event/Program End Date
07/20/2021
Name of person completing the application
Asa Armstrong
Title of person completing the application
Director of Development
Provide name of person or entity to whom the funding check will be cut.
National Repertory Orchestra
Mailing Address Street
P.O. Box 6336
City
Breckenridge
State
Colorado
Zip Code
80424
Telephone number
9704535825 ext.3
Email address
asa@nromusic.org
Event/program and/or organization website
www.nromusic.org
Number of years organization has been in business
60
Organization's Mission Statement
The National Repertory Orchestra is a preeminent intensive summer music festival creating diverse, thoughtful and socially
conscious musicians through experiential learning. We inspire young musicians to be great leaders in their communities while
Changing Lives Through Music!
Organization's Tax Status
Non-Profit (501C-3)
If applicable, please attach current State Department of Revenue Certificate with this application.
EVENT/PROGRAM DESCRIPTION
Is this a new or existing event/program in Vail?
Existing
How many years has the event or program been produced in Vail?
9
How does your request support item 1C of the Contribution Policy (See above)
The National Repertory Orchestra (NRO), like the Town of Vail, is dedicated to provide the community with educational and
cultural experiences. For nine years the NRO have treated the youngest residents and visitors of Vail with a free family concerts
in partnership with Bravo! Vail. To navigate the global pandemic and still offer free family friendly performances in 2021, the NRO
will deliver two performances at venues such as the public library to keep the audience members safe and allow for social
distancing.
Please describe the location(s) of the event or program in previous years.
In past years the the free children's concert have taken place at the Gerald R. Ford Amphitheater. With safety as our top priority,
the NRO will host two performances in 2021 to smaller audiences to take place in partnership and at the Vail Public Library.
December 1, 2020 - Page 156 of 338
Please provide a detailed description of the event/program and its activities.
The National Repertory Orchestra (NRO) in partnership with Vail Public Library will engage residents and visitors of Town of Vail
through music and story telling as part of the 2021 Summer Reading Program - Tails & Tales.
The interactive and educational music program at the Vail Public Library will combine story telling with music play and an
interactive music petting zoo.
The two program will be scheduled on two Tuesday afternoon to allow visiting families to attend after a day of activities and local
families to join after work.
Do you plan to use Vail Recreation District Facilities?
No
If any of the event/program takes place outside of the Town of Vail, please explain where the event will take place
and why.
The NRO is also partnering with Summit County Libraries (Breckenridge, Frisco and Silverthorne) for the Tails & Tales set to Music
- as part of Summit County's Library Summer Reading Program.
ENVIRONMENTAL PRACTICES
Which of these environmental practices will you commit to executing at your event/program?
Use of recyclable materials - banners, paper, etc., Ban use of plastic bags, Remind guests to bring re-usable bags and water
bottles, Encourage use of bicycles, buses, shuttles, carpools, walking or public transit to event, Enforce no idling policy for staff
and guests, Recycling required in all areas of event, Ban styrofoam, not allowed within town limits, Provide water bottle filling
stations, Provide secure bike parking area
Please describe your commitment to environmental sustainability and detail measures that will be taken during
your event to ensure minimal environmental impact and sustainable best practices.
The educational program will extend beyond story telling through music. As educators we are committed to environmental
sustainability and fostering a generation that is kind to each other, the earth and them-self. Leading by example the NRO
musicians will encourage and bring their own water bottles to the program. Use of bicycles, shuttles, carpools, walking or public
transportation and recycling will also be encouraged.
EVENT/PROGRAM INFORMATION
Number of participants (athletes, artists, exhibitors, etc.) anticipated
8
Number of volunteers needed
0
Number of event/program staff
12
Estimate of total number of spectators/attendees anticipated
120
Estimate the number of destination guests from within Colorado, with a focus on the Front Range that your
event/program will bring to Vail
70
Estimate the number of destination guests from outside Colorado your event/program will bring to Vail
40
Estimate the number of international guests your event/program will bring to Vail
10
How will your event/program increase sales tax in Vail?
The family friendly performance is an opportunity for local and visiting families to combine educational and inspiring
programming with unique dining and shopping experiences prior or post the performances.
December 1, 2020 - Page 157 of 338
Brand Fit: How will your event or program support the mission and vision of the Vail Town Council?
The NRO is one of the top music festivals in the world. The acclaimed music program conducts a 25-city audition tour with nearly
1,000 applicants to fill 89 coveted orchestra positions with the brightest musicians in the world. Today you can find NRO alumni
on virtually every professional orchestra in the country. The NRO shares the vision and mission of Vail's Town Council as we
provide cultural and educational opportunities to create vibrant communities through the universal language of music.
Brand Fit: How will your event or program support the Vail brand identity?
The NRO is s breath of fresh air in the classical music world. All NRO musicians receive extensive training in Education and
Community Engagement as part of their summer festival curriculum. The musicians passion for music shines through in every
performance and is sure to animate Town of Vail with a playful classical performances suitable for all ages.
Community Enrichment: How will your event/program attract target markets of both visitors and community
members?
The engaging program will speak to all participants on some level weather they are seasoned concert attendees or someone
discovering classical music for the first time.
Growth Potential: How will the event/program deliver fresh content? (Fresh content means new programming,
entertainers, adding additional days and activities.)
Each year the NRO invites 89 musicians to participate in NRO's summer festival. These young musicians are then mentored by
professional musicians, conductors and music educators. Each year the bar is set a bit higher as the musicians receive training in
Education and Community Engagement to give vibrant, creative and engaging performances with a fresh new theme each year.
Growth Potential: How will the event/program promote an atmosphere of vitality, fun and celebration?
NRO's kids music performances are all about celebrating music, wrapped in a sense of humor. The goal is to engage all
participants on some level through the magic of music.
Marketing Strength: What is the potential for the event/program to leverage media exposure and attract
sponsorship support?
The program has great potential for media exposure and sponsorship as it provides a cultural experience for our youngest music
enthusiasts and attracts both local and visiting families.
Potential: How will the event or program enhance Leadership Skills: locally, nationally and internationally?
The music component of the program contributes to the development of leadership skills by encouraging participants to feel
ownership in the music-making process, taking responsibility for both their own and the group's progress. To move the process
allong, the NRO musicians urge the young participants to take the lead during certain parts of the program. The result is that,
over time peer-to-peer lead teaching, becomes a positive habit of helping others.
Community Enrichment: What is the lasting community involvement opportunity and/or lasting community benefit
of the event or program?
Today's classical world is a vibrant melting pot of genres, ideas and creativity, always evolving. The NRO is on the forefront of
trends from within the huge expanse of music with new innovative programs and performances.
How will the event or program leverage media and attract donor and sponsorship support?
The NRO musicians are members of a global music community and engaging with the local community can be incredible
beneficial to any educational organization. Support from Town of Vail demonstrates the value the Town places on educational
music programs connecting people through music. Town of Vail's support of the NRO demonstrates a commitment to the
residents and visitors of Vail. With Town of Vail's funding support the NRO is able to leverage funding from both local and national
funders.
EVENT ECONOMIC IMPACT
Potential benefits to the Town of Vail - Estimate number of room nights for your event or program.
40
Potential benefits to the Town of Vail - Potential benefits to the Town of Vail - Estimate increased spending
generated by your event or program.
$8,000
Example: Increased spend by attendees in restaurants, shops, lodging or activities.
Potential benefits to the Town of Vail - What estimated return on investment (ROI) in dollars should the Town of
Vail expect?
$12,000
December 1, 2020 - Page 158 of 338
ROI in this case refers to for each dollar the event/program is funded, how many dollars will be received by the Town of Vail from event impact.)
Example: Estimated ROI - Formula: # of attendees x total average spending = $ (2000 attendees) x ($240 daily spend ) = $480,000
Explanation of how you will direct prospective attendees to book lodging within the Town of Vail and a description
of how you will track the number of lodging nights generated. REMINDER: Per the CSE funding agreement, the
event producer is REQUIRED to direct attendees to book in Town of Vail hotels and lodges.
The 2021 NRO program book will include a digital format through an application interface as well as an e-edition online. The
easily accessible and mobile-friendly piece will meet our audiences where they are with direct links to Town of Vail lodging and
community and regional partners.
The NRO is diligent in collecting qualitative and quantitative data from all Education and Community Engagement events. This
data is compiled in an annual impact report and shared with our funders to include:
Lodging, travel and entertainment
Gender, age, income and education
BUDGET
Using the provided budget template, provide a detailed estimated event/program budget, including anticipated revenues and expenses.
Are your books audited?
Yes
Describe how you will use the funds requested?
The funds requested from Town of Vail will support travel and lodging for the musicians, performance expenses, purchase of
music and marketing of the two events.
Please upload event/program/organization budget.
NRO_Vail_Program Budget_2021.pdf
Who currently funds the event/program?
Leauge of American Orchestras and Town of Vail
Who currently funds your organization?
For FY 20 individual donations account for 75% of our total revenue. Concert tickets account for 0% of our total revenue (due to
canceled concert season). Special events accounts for 12% of our total revenue. Grants and foundations account for 13% of our
total revenue. Major grant sources include: Breckenridge Grand Vacations, Federal Funding, League of American Orchestras, The
Summit Foundation, Town of Breckenridge, Town of Silverthorne and Vail Resorts EpicPromise.
What percentage % of the total event budget is being requested to fund?
41
If the event/program is not funded at full request, how will the event change with a lower funding allocation?
There are very few areas where cuts can be made for the program. Unfortunately the cuts would have to come out of the event
marketing budget.
Should the Council decide not to support this event/program at all, will it still occur?
Yes
What dollar amount of the total event/program gross revenue do you expect the event itself to generate? (ticket
sales, merchandise, food and alcohol sales, etc.)
0
Do you intend to host the event or program in Vail beyond 2021?
Yes
Do you anticipate requesting funding from the CSE for 2021?
Yes
Audience: Who is your audience? (You may choose more than one.)
First time visitors, Returning guests, Primary and Second Homeowners, Local residents
December 1, 2020 - Page 159 of 338
Channels: Which of these channels will you utilize to promote your event or program? (You may select more than
one.)
Print - Local, Online Event Listings, E-newsletters, Web, Media Plan/Public Relations, Grassroots, Facebook, Instagram, Twitter,
Posters, Co-promotions, Partnerships
SPONSORSHIPS & PARTNERSHIPS
1. What is the dollar $ amount of sponsorships and/or partnerships from other sources reflected in the
event/program budget?
$3,000
1a. What is the dollar $ amount of in-kind services or items provided from sponsors or partners?
$1,740
2. Please list your confirmed sponsors or partners.
League of American Orchestras
3. Please explain the potential for additional sponsorships or partners.
To keep the two library music performances free of charge and accessible for all, the NRO will continue to raise funds necessary
for these important performances. We will engage stakeholders who share a common interest in providing cultural opportunities
to create healthy and vibrant communities.
ADDITIONAL INFORMATION
Are there any other things you'd like to share with Council and staff that are not included in the application?
The NRO was awarded $2,500 to conduct a free, family-friendly concert at the Gerald R. Ford Amphitheater in 2020. Due to the
global pandemic the performance was canceled and the funding never accepted.
REQUIRED ATTACHMENTS
Organization rosters naming all officers, board of directors and respective positions as relevant
Board of Trustees 2020.pdf
OPTIONAL ATTACHMENTS
List any URLs where additional information can be found, including photos, videos or other content relevant to
your application.
https://www.nromusic.org/
Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding
NRO_VIdeo_2020_2.mov
Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding
We Love NRO.jpg
Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding
180704jk-NRO_4thjuly-275.jpg
We encourage questions about the Council application to be sent via email to Carlie Smith - csmith@vailgov.com. Phone calls for further discussion
can be scheduled over email as well.
--->The "Save Draft" button below allows you to save your application and
come back to work on it again.
--->The "Save" button is for when your application is complete and ready to
submit.
---> Your application has not been formally submitted until you navigate to
the Menu page and click "Submit Request". You will receive a confirmation
email once your application has been submitted.<---
December 1, 2020 - Page 160 of 338
Number
Linked Users
asa@nromusic.org
Submission Date
Submission Date
Submission Date
09/30/2020
2021 Annual Contribution: File Attachments
Please upload event/program/organization budget.
NRO_Vail_Program Budget_2021.pdf
Organization rosters naming all officers, board of directors and respective positions as relevant
Board of Trustees 2020.pdf
Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding
NRO_VIdeo_2020_2.mov
Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding
We Love NRO.jpg
Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding
180704jk-NRO_4thjuly-275.jpg
December 1, 2020 - Page 161 of 338
PROJECTED REVENUE
League of American Orchestras 3,500.00$
Town of Vail 2,500.00$
Total 6,000.00$
PROJECTED EXPENSES
Transportation 322.00$
Operations 1,920.00$
Food and Beverage 600.00$
Music Rental 1,000.00$
Staff 1,120.00$
Lodging 260.00$
Marketing/Printing 700.00$
Total 5,922.00$
2021 (2) MUSIC PERFORMANCES
AT VAIL PUBLIC LIBRARY
December 1, 2020 - Page 162 of 338
Board of Trustees 2020
President
Michael Massey
Denver, Colorado
Law Professor at University of Denver
Vice President
Pam Piper Yeung
Breckenridge, Colorado
Retired IT Professional
Treasurer
John Stafford
Breckenridge, Colorado
Retired VP Finance, General Mills
Secretary
Sally Queen
Breckenridge, Colorado
Retired Clothing and Textiles Professional
Past President
Rick Poppe
Centennial, Colorado
Retired Chief Strategic Officer in
Commercial Construction
Libby Bortz
Littleton, Colorado
Clinical Social Worker, private practice
Sam Bufford
Keystone, Colorado
Retired Judge and Law Professor
Barbara Calvin
Breckenridge, Colorado
Retired French Teacher, Philanthropist
Tom Day
LIV Sotheby's International Realty
Real Estate Professional
Sean Gatzen
Breckenridge, Colorado
Assistant Vice President, Alpine Bank
John Landon
Breckenridge, Colorado
Retired Corporate VP of Northrop
Grumman Corporation
Patrice Lara
Frisco, Colorado
Retired Development Professional
Anne Mills
Denver, Colorado
Retired IBM Executive
Pam Wiegand
Denver, Colorado
Philanthropist
ENDOWMENT COMMITTEE
James Calvin
Fred Menzer
Barbara Vonderheid
December 1, 2020 - Page 163 of 338
2021 Annual Contribution: Vail Jazz Foundation Amanda Blevins
Town of Vail 2021 Annual Council Contribution Request
CONTRIBUTION POLICY
All contribution requests received by the Town of Vail will be processed in the following manner:
A. All requests must be submitted electronically. Incomplete applications and supplemental information will not be accepted. THE
TOWN COUNCIL WILL ONLY BE GIVEN YOUR COMPLETED APPLICATION FORMS. NO SUPPLEMENTAL INFORMATION WILL BE GIVEN
TO THE TOWN COUNCIL.
B. All applications for annual funding shall be completed and submitted by September 30th by 5:00 P.M.
C. The Town Council will evaluate the various proposals based on their direct benefit to the entire community of Vail, fulfillment of
the Town’s mission, and how this contribution will affect our resort community’s future health. The Town Council’s mission
statement reads: In order to be the premier international mountain resort community, we’re committed to growing a vibrant,
diverse economy and community, providing our citizens and guests with exceptional services and an abundance of recreational,
cultural and educational opportunities.
DISCLOSURE TO ALL APPLICANTS:
1. No money will be disbursed until March 1st, 2021.
2. Because of uncertainty of revenue estimates, please note the following possibilities:
a) Contribution funding may be reduced based on 2021 revenues.
b) The Town of Vail may choose to disburse funding in quarterly installments throughout 2021. Special event funding will
follow the CSE’s guideline of payment in thirds pending completion of CSE and Town of Vail permitting requirements.
3. Notification of awards will be sent after the Council approves the final budget in December.
GENERAL INSTRUCTIONS:
All applications must be submitted by September 30th by 5:00 P.M. Any application received after that date will not be considered. Please complete
all fields in this application. No hard copies are accepted.
Email contact
amanda@vailjazz.org
What is the name of your organization?
Vail Jazz Foundation
What category of funding are you applying for? (See definitions at www.vailgov.com/departments/finance/grant-
process)
Signature Events
Type of Funding Requested
Cash and In-kind
Amount of Cash Contribution Requested
$75,000
In-Kind Contribution Requested
(4) Donovan Pavilion Rentals, (8) Lower Bench Venue Rental
What is the name of your event?
Vail Jazz Festival
Is this a new event or program?
No
How much funding did you receive from the Town of Vail for 2020? (Please include total funding you received from
the CSE and Town Council)
$75,000
December 1, 2020 - Page 164 of 338
Proposed Event/Program Start Date
07/08/2021
Proposed Event/Program End Date
09/06/2021
Name of person completing the application
Amanda Blevins
Title of person completing the application
Development Director
Provide name of person or entity to whom the funding check will be cut.
Vail Jazz Foundation
Mailing Address Street
PO Box 3035
City
Vail
State
Colorado
Zip Code
81658
Telephone number
9704796146
Email address
amanda@vailjazz.org
Event/program and/or organization website
vailjazz.org
Number of years organization has been in business
26
Organization's Mission Statement
Vail Jazz will expand the audience for jazz and the performance opportunities for jazz musicians by presenting entertaining and
educational live and virtual jazz performances, while providing jazz education to youth and assisting in the development of
aspiring jazz musicians.
Organization's Tax Status
Non-Profit (501C-3)
If applicable, please attach current State Department of Revenue Certificate with this application.
501 (c) 3 CERT_GS_D 6.6.19.pdf
EVENT/PROGRAM DESCRIPTION
Is this a new or existing event/program in Vail?
Existing
How many years has the event or program been produced in Vail?
26
December 1, 2020 - Page 165 of 338
How does your request support item 1C of the Contribution Policy (See above)
We cherish the bonds of community between musicians, workshop alumni, staff and patrons. Our inclusive culture is a matter of
distinction among other arts organizations, music festivals and teaching workshops. We take pride in bringing the rich, cultural
heritage of jazz to the forefront of the community.
Vail Jazz serves a diverse community of full-time residents, part-time residents and visiting families that hail from all over the
globe to enjoy music in a premier international mountain resort. In a community that is saturated with world-class live music and
non-profit work, Vail Jazz has a large, dedicated and passionate group of followers that spans socio-economic status and
geographic boundary in Eagle County and beyond bound the exceptional programming and services the Vail Jazz Festival
provides year after year. Vail Jazz remains committed to hosting events that enhance the cultural environment of Vail while
embracing the community and diversity among our audience.
Please describe the location(s) of the event or program in previous years.
2019 Festival Details:
Vail Jazz Party (11 sessions over Labor Day Weekend)
Vail Jazz @ Vail Square (8 performances on Thursday evenings)
Vail Jazz @ The Remedy: (8 performances on Sunday evenings)
Vail Jazz Gala- (1 event in July)
Vail Jazz @ Riverwalk- (8 performances on Friday evenings)
Vail Jazz @ the Market (8 performances on Sundays Farmers Market)
Vail Jazz Club Series (10 performances on Wednesday evenings)
2020 Summer Activities:
Jazz in the Park, Free concert series hosted in the Ford Amphitheater Lower bench venue. 7 concerts Fridays July 17th through
September 4th, 2020.
December 1, 2020 - Page 166 of 338
Please provide a detailed description of the event/program and its activities.
The Vail Jazz Festival is a 10-week program that brings the best talent in the jazz world to the ultimate summer destination in the
Colorado Rockies: Vail. The Festival consists of four distinctive series that run from July – September: Vail Jazz @ Vail Square, Vail
Jazz @ The Remedy, the Vail Jazz Party and Vail Jazz in the Park. With over 45 performances and a diverse lineup of artists, join us
this summer as we fill the streets of Vail with the sounds of swing, salsa, blues, Latin, bebop, the American Songbook, and more!
Vail Jazz Party (11 sessions between Thursday and Monday, Labor Day Weekend)
The Vail Jazz Party features a jam-packed lineup of more than 35 of jazz music’s finest groups and soloists, joining together in
riveting mainstage performances, captivating jam sessions, and inspiring multi-media tributes to jazz legends. Spanning 5 days
over Labor Day weekend, the Vail Jazz Party brings together classic jazz and contemporary sounds of the genre with majestic
mountain views in North America’s premier international mountain resort community. Join us in Vail as we celebrate the timeless
allure of the jazz tradition!
Vail Jazz @ Vail Square (8 performances on Thursday evenings mid-July through the end of August 2021)
The Jazz Tent at Vail Square in the heart of Lionshead bursts at the seams during our high-energy Thursday night performances.
This summer evening series in the beautiful outdoor courtyard at The Arrabelle literally overflows with enthusiasm for the
remarkable roster of international performers who will play in the now iconic venue.
Vail Jazz @ The Remedy: (8 performances on Sunday evenings mid-July through the end of August 2021)
Cocooned within the elegant Four Seasons Resort, the vibe is slick, hip and sophisticated, the food creative and fun. The smartly
dressed crowd adds to the chic vibe. Grab a coveted spot in the jazz hang, or migrate to the bar for the best Manhattan in town.
Hosted by amiable keyboard guru Tony Gulizia with Brian Loftus on drums, the duo is joined by visiting luminaries each week for
highly convivial jamming.
Jazz in the Park- Date and Time TBD, Ford Amphitheater Lower Bench Park
A casual family style picnic series, Jazz in the Park debuted summer of 2020 due to the COVID crisis and was received with
amazing support. The series will continue summer 21, providing a laid back atmosphere, in an outdoor setting perfect for small
gatherings to jump start the weekend.
Do you plan to use Vail Recreation District Facilities?
No
If any of the event/program takes place outside of the Town of Vail, please explain where the event will take place
and why.
All program activities have been eliminated outside of the Town of Vail. The shift to serve all programming to Vail is to leverage
audience exposure opportunities to drive attendance to our events and to emphasize the importance of cultural activities in Vail,
strengthen the economic outcome of the TOV and retailers by driving visitors into town, and continue to support our community
through this time of uncertainty.
ENVIRONMENTAL PRACTICES
Which of these environmental practices will you commit to executing at your event/program?
Use of recyclable materials - banners, paper, etc., Ban use of plastic bags, Remind guests to bring re-usable bags and water
bottles, Encourage use of bicycles, buses, shuttles, carpools, walking or public transit to event, Enforce no idling policy for staff
and guests, Recycling required in all areas of event, Wastewater will be properly disposed of, Use eco-friendly serving utensils
(compostable or recyclable), Ban styrofoam, not allowed within town limits, Partner with a upcycler or hard to recycle vendor for
re-use of event materials (Terra-Cycle, Green Guru, Gillibags, etc)
Please describe your commitment to environmental sustainability and detail measures that will be taken during
your event to ensure minimal environmental impact and sustainable best practices.
Vail Jazz is committed to environmental sustainability and continues to better plan details that measure up to significant
improvements to our environmental foot print year over year. We’ll buy eco products recyclables, we are selling totes
(encouraging no plastic), newly established cycle effect partnership to encourage bike use, we don’t use styrofoam, we produce
water stations for volunteers and we partner with venues that are committed to alignment on these values.
December 1, 2020 - Page 167 of 338
EVENT/PROGRAM INFORMATION
Number of participants (athletes, artists, exhibitors, etc.) anticipated
250
Number of volunteers needed
25
Number of event/program staff
6
Estimate of total number of spectators/attendees anticipated
18,000
Estimate the number of destination guests from within Colorado, with a focus on the Front Range that your
event/program will bring to Vail
10,000
Estimate the number of destination guests from outside Colorado your event/program will bring to Vail
5,500
Estimate the number of international guests your event/program will bring to Vail
2,500
How will your event/program increase sales tax in Vail?
Our event schedule is held in rotating venue space, meaning that each guest is provided a different experience for each series.
The Arrabelle at Vail Square venue is in the middle of a high traffic retail location, Vail Jazz Party attendees are encouraged to
visit our advertisers for retail purchases, Remedy venue encourages guests to dine while watching the performance, Jazz in the
Park venue is free and intended to encourage guests to stay in the village for an extended period of time- increasing the goods
and services that will be purchased during before and after event attendance. Our patrons typically spend the night at a Vail
Hotel, and this year we plan to use over 1,400 room nights with over 600 reservations confirmed for Labor Day weekend alone.
Vail Jazz boasts a strong following of community members and long-time locals in the Vail Valley with nearly 65% of attendees
returning to events for 3 or more years. 80% Vail Jazz Festival attendees DEFINITELY plan to return next year and 85%
DEFINITELY would recommend the event to family/friends. Specifically in regards to the Vail Jazz Party over Labor Day weekend,
90% DEFINITELY plan to return next year and 95% DEFINITELY would recommend the event to family/friends. The Vail Jazz
Festival stimulates an estimated $1.8MM in spending in Vail
Brand Fit: How will your event or program support the mission and vision of the Vail Town Council?
With public awareness, community engagement and attendance at an all-time high in 2019, Vail Jazz will welcome back more
than 18,000 attendees to a diverse presentation of events throughout the Vail Valley. The Vail brand sets an expectation of
unmatched experiences of world-class quality, and the Vail Jazz staff is aggressively working towards realizing this goal each year
with live performances and educational programs that inspire and entertain to that degree. With a vast array of entertainment
opportunities to choose from in the Vail Valley, Vail Jazz strives to set itself apart by providing spectacular listening experiences in
each of its venues, leaving guests with lasting memories of stunning jazz performances. These goals are entirely constructed
around the overarching premise of encouraging guests and attendees to return year after year to spend time in Vail.
Brand Fit: How will your event or program support the Vail brand identity?
Vail has a unique history and community foundation that prides itself on offering the best of the best. Whether it be world class
skiing, or the expansive programming of live entertainment, people know what to expect in Vail and the legacy created here will
live on through custom experiences and unbelievable memories. Vail Jazz has also created a legacy featuring the best musicians
from across the globe, performing in intimate venues with the picturesque backdrop of the Rocky Mountains. Traveling to Vail and
Vail Jazz is about creating an experience like none-other and counting down the days until you can return.
December 1, 2020 - Page 168 of 338
Community Enrichment: How will your event/program attract target markets of both visitors and community
members?
Vail Jazz is succeeding tremendously at emphasizing the remarkable diversity of jazz music from an artistic, geographic, social,
and historical perspective drawing a diverse group of fresh and returning followers. Performers in 2019 hailed from nearly a dozen
countries, more than 20 states, and from around Colorado, and their performances in turn demonstrate a dramatic range in
artistic output. We encourage artists to share the context in which their music has been created, and we produce specially-
curated shows throughout the Vail Jazz Party over Labor Day weekend called “multi-media tributes” where the political, social,
economic and musical conditions of a specific geographic area or time period are shared in congress with a musical performance.
These shows are written and developed solely by the artists. Sharing these performance series across video assets on youtube,
blogging, social media, TV outlets, and digital media tactics helps engage an audience that is here now, and potential visitors
before they get here, and continues to deliver the story to them after they depart. Once you experience our festival, culture and
community, you are reminded of those fond memories until you return again the following year.
Growth Potential: How will the event/program deliver fresh content? (Fresh content means new programming,
entertainers, adding additional days and activities.)
Every year new and upcoming artists and performers are traveling to Vail to be in our festival, our events are evergreen. We
stream video and radio broadcasts live, we are adding four additional virtual events in the next year with an estimated 48
recorded performances, and build a new class of workshop musicians every Vail Jazz festival that go on to be lifetime musicians,
earning a multitude of accolades.
Growth Potential: How will the event/program promote an atmosphere of vitality, fun and celebration?
2020 marked the 25th Anniversary year of Vail Jazz Workshop program. Our Board of Directors launched an archive project that
started over 10 months ago, we were able to display how far the students have come in each of their unique careers, and honor
those achievements through an array of performances, free and ticketed, parties, dances, and festivities. The Vail Jazz festival
was founded off of the Vail Jazz Party, which encompasses vitality at its finest. The entire year is anchored on the idea that in-
person memories are made through embracing the unique complexities of each performance together and living in that moment,
environment, and atmosphere.
Marketing Strength: What is the potential for the event/program to leverage media exposure and attract
sponsorship support?
We are focused on delivering the message of our powerful and enticing event series to markets across the world that are unaware
of our festival, delivering powerful video assets through a multi-media campaign, and leveraging our jazz communities in New
York, Florida, California, and Texas through in-person activation, sponsorship with cross marketing, and group sales at sister
festivals to bring more ticket buyers from outside of Colorado to Vail year round. We have also engaged in a dynamic social
media growth campaign, and have developed virtual concerts to keep our audience engaged while they are not in town, and to
further grow our audience and exposure on a national level.
Potential: How will the event or program enhance Leadership Skills: locally, nationally and internationally?
The Board of Directors is highly involved in all major decisions of the organization, Composed of members who represent long-
time Vail residents, business owners, and major leaders in the community. Directors meet independently with the full time staff
regularly to discuss and reflect on important issues and the direction of the organization. Within the Board, four committees exist:
an Executive Committee, tasked with planning the five-year future of the organization as founder Howard Stone moves into
retirement, the Development Committee, tasked with organizing and developing new fundraising, marketing and outreach ideas
for the organization, the Gala Committee; a group of ten donors and volunteers who produce the annual Vail Jazz Gala, and the
Marketing & Community Engagement Committee; who research and implement opportunities for audiences development and
outreach in the Vail Valley and throughout the state of Colorado. Board effectiveness is currently at an all-time high, with
particular strength developing within the Executive Committee. This group of 5 highly-dedicated individuals is guiding the
organization’s most important strategic challenges and trajectory. Vail Jazz is recognized as one of the preeminent jazz
presenters in the nation, bringing the highest caliber of jazz performers to Vail for truly unique and authentic jazz listening
experiences. Legends in the jazz world have graced Vail Jazz stages since its inception, setting the bar high and allowing the
organization to maintain a reputation as a primary cultivator of jazz in the American West.
As a major part of the organization’s mission, Vail Jazz educational programs feature remarkable performers as well as music
educators. These instructors are not only leaders, but masters at sharing the captivating songs and stories of jazz through
dynamic, interactive lessons that appeal to young minds and instill an appreciation for music at an early age.
December 1, 2020 - Page 169 of 338
Community Enrichment: What is the lasting community involvement opportunity and/or lasting community benefit
of the event or program?
Vail Jazz drives a close knit sense of community amongst our patron group. Both full time and part time residents feel a sense of
"family" and inclusiveness that resonates throughout the community.
Vail Jazz goes to school exposes the children in our community to the importance of history, culture and music engaging them at
a young age to enhance their opportunity to explore diverse interests the drive a deep community appreciation.
How will the event or program leverage media and attract donor and sponsorship support?
Vail Jazz is recognized as one of the preeminent jazz presenters in the nation, bringing the highest caliber of jazz performers to
Vail for truly unique and authentic jazz listening experiences. In 2021, our marketing budget will see an additional boost for the
launch of a brand new website to streamline our storytelling and content. And we will engage across national TV and digital
campaigns making our audience reach hundreds of times larger than ticket buyers alone. This year we will work to regain
sponsorship attribution due to the cancellation of the summer 2020 festival and work to grow our sponsor base outside of the
regional market.
Vail Jazz will take the 12,000 donors in our database, segment into specific marketing groups, and deliver meaningful targeting
campaigns through a multitude of tactics to engage participation year round through our brand new Jazz interludes virtual
concert series. This has never been a focus in the past, and in 2020 using the start to this approach has seen significant gains in
the highest level of donor activation and conversion to actual funding to support.
EVENT ECONOMIC IMPACT
Potential benefits to the Town of Vail - Estimate number of room nights for your event or program.
1,400
Potential benefits to the Town of Vail - Potential benefits to the Town of Vail - Estimate increased spending
generated by your event or program.
$1,800,000
Example: Increased spend by attendees in restaurants, shops, lodging or activities.
Potential benefits to the Town of Vail - What estimated return on investment (ROI) in dollars should the Town of
Vail expect?
$1,800,000
ROI in this case refers to for each dollar the event/program is funded, how many dollars will be received by the Town of Vail from event impact.)
Example: Estimated ROI - Formula: # of attendees x total average spending = $ (2000 attendees) x ($240 daily spend ) = $480,000
Explanation of how you will direct prospective attendees to book lodging within the Town of Vail and a description
of how you will track the number of lodging nights generated. REMINDER: Per the CSE funding agreement, the
event producer is REQUIRED to direct attendees to book in Town of Vail hotels and lodges.
Vail Jazz partners with hotels to drive booking of overnight stays through specific discount codes that are advertised on our
website, e-newsletter, dedicated marketing, and social media. Vail Jazz will also acquire a contract for 600 room nights for the
Vail Jazz Party room block over Labor Day weekend activities.
BUDGET
Using the provided budget template, provide a detailed estimated event/program budget, including anticipated revenues and expenses.
Are your books audited?
No
Describe how you will use the funds requested?
The Vail Jazz Foundation, Inc. (Vail Jazz) respectfully requests a grant in the amount of $75,000 to fund the 26th Annual Vail Jazz
Festival, which will be presented over a 10-week period during the summer of 2021, consisting free and ticketed performances.
Three long-range goals have remained constant in the growth of Vail Jazz programs in the past five years: (1) to enhance the
quality of Vail Jazz Festival events throughout the Vail Jazz Festival, (2) to maximize the economic impact that Vail Jazz has on the
Town of Vail, and (3) to engage the community in new ways that expand the foundation of support which allow Vail Jazz programs
to succeed.
December 1, 2020 - Page 170 of 338
Please upload event/program/organization budget.
VailJazz-FY20BudvFY19Act-Detail.pdf
Who currently funds the event/program?
Individual donors, sponsors, advertisers, grants, and foundations.
Who currently funds your organization?
Individual donors, sponsors, advertisers, grants, and foundations.
What percentage % of the total event budget is being requested to fund?
12
If the event/program is not funded at full request, how will the event change with a lower funding allocation?
The $75,000 requested will support performance schedules, venue rentals, additional signature talent bookings, travel expenses,
increased marketing budget, increased staffing needs, etc. Support for Vail Jazz is crucial at this time so that it can present
programing this year and assures our ability, as one of the important cultural assets of Vail, to not only survive but to be in a
position to present the Vail Jazz Festival in 2021.
If Vail Jazz is unable to secure the proper funding to support ticketed and free events, program cuts will be made to reduce event
expenditures.
Should the Council decide not to support this event/program at all, will it still occur?
Yes
What dollar amount of the total event/program gross revenue do you expect the event itself to generate? (ticket
sales, merchandise, food and alcohol sales, etc.)
220,000
Do you intend to host the event or program in Vail beyond 2021?
Yes
Do you anticipate requesting funding from the CSE for 2021?
Yes
Audience: Who is your audience? (You may choose more than one.)
First time visitors, Returning guests, Primary and Second Homeowners, Local residents
Channels: Which of these channels will you utilize to promote your event or program? (You may select more than
one.)
Print - Local, Print - Regional, Print - National, Editorial, Radio, Television, Online Event Listings, E-newsletters, Web, Media
Plan/Public Relations, Grassroots, Facebook, Instagram, Twitter, Posters, Rack Cards, Flyers, Event/Program App, Signage –
Banners, etc, Co-promotions, Partnerships, Local Vail Businesses, Concierge Visits
SPONSORSHIPS & PARTNERSHIPS
1. What is the dollar $ amount of sponsorships and/or partnerships from other sources reflected in the
event/program budget?
$200,000
1a. What is the dollar $ amount of in-kind services or items provided from sponsors or partners?
$240,000
December 1, 2020 - Page 171 of 338
2. Please list your confirmed sponsors or partners.
Anheuser-Busch
KUVO Jazz 89 FM
Epic Mountain Express (CME)
Vail Daily
Entertainment Cruise Productions
The Four Seasons Vail
The Rose
Subway/Qdoba
Alpine Bank
DoubleTree by Hilton Vail
Downbeat Magazine
Vendettas
Arrabelle
Mountain Living Magazine
Montauk Seafood Grill
Vail Resorts
Pierce Architects
Ritz Carlton
The Four Seasons Vail
Holy Cross Energy
10th Mountain Whiskey & Spirit Co.
Fly Vail
Bloch & Chapleau
Republic National Distributing Corporation
3. Please explain the potential for additional sponsorships or partners.
National sponsors are starting to take note of our program and are interested in sponsoring our events to get in front of our
unique audience, not only during performances, but also through our expanded owned and operated website, social media
following, large e-newsletter database, and award winning program. This year, the expansion of the virtual concert series, and
focused social media growth campaigns will engage larger sponsors as the audience and reach will multiply across many tactics.
ADDITIONAL INFORMATION
Are there any other things you'd like to share with Council and staff that are not included in the application?
Vail Jazz is incredibly grateful for the ongoing partnership with the Town of Vail. We were thrilled to partner with TOV to use a
brand new venue, and pull off a concert series with little time to plan and execute. The Jazz in the Park series was well
received amongst visitors and residents alike, especially considering the unique circumstances that lead to the development of
the program. The future of 2021 is still unclear, we will plan to host activities for the summer programming as we had in the past
prior to the Covd pandemic, but are cautious and remain flexible while the path is forged for events and restrictions related to
capacity in both indoor and outdoor settings. Should there be another opportunity to partner in activities, and use of TOV venue
spaces to encourage guest participation in community events, Vail Jazz is willing to adapt scheduling and programming to
participate in such plans and eager to continue to support events with unique programming opportunities that align mutually with
the Vail Jazz and Town of Vail brand.
REQUIRED ATTACHMENTS
Organization rosters naming all officers, board of directors and respective positions as relevant
Organizational Directory Updated 9.14.20 (1) (1).pdf
OPTIONAL ATTACHMENTS
List any URLs where additional information can be found, including photos, videos or other content relevant to
your application.
Jazz in the park : https://www.vailjazz.org/ticket-information/tickets/
https://www.dropbox.com/sh/jjl7to0yg5d4il1/AAD-8OCLvalDtTq5tBOBGuiOa?dl=0
Jazz Interludes: https://vimeo.com/user117556294
Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding
VAIL DAILY 7-18-20 (1) (1).jpg
December 1, 2020 - Page 172 of 338
Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding
WORKSHOP MARCH 2020 DOWNBEAT.pdf
Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding
IMG_7841.jpeg
We encourage questions about the Council application to be sent via email to Carlie Smith - csmith@vailgov.com. Phone calls for further discussion
can be scheduled over email as well.
--->The "Save Draft" button below allows you to save your application and
come back to work on it again.
--->The "Save" button is for when your application is complete and ready to
submit.
---> Your application has not been formally submitted until you navigate to
the Menu page and click "Submit Request". You will receive a confirmation
email once your application has been submitted.<---
Number
Linked Users
amanda@vailjazz.org
Submission Date
Submission Date
Submission Date
09/30/2020
2021 Annual Contribution: File Attachments
If applicable, please attach current State Department of Revenue Certificate with this application.
501 (c) 3 CERT_GS_D 6.6.19.pdf
Please upload event/program/organization budget.
VailJazz-FY20BudvFY19Act-Detail.pdf
Organization rosters naming all officers, board of directors and respective positions as relevant
Organizational Directory Updated 9.14.20 (1) (1).pdf
Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding
VAIL DAILY 7-18-20 (1) (1).jpg
Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding
WORKSHOP MARCH 2020 DOWNBEAT.pdf
Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding
IMG_7841.jpeg
December 1, 2020 - Page 173 of 338
OFFICE OF THE SECRETARY OF STATE
OF THE STATE OF COLORADO
CERTIFICATE OF FACT OF GOOD STANDING
I, Jena Griswold , as the Secretary of State of the State of Colorado, hereby certify that, according to the
records of this office,
is a
formed or registered on under the law of Colorado, has complied with all applicable
requirements of this office, and is in good standing with this office. This entity has been assigned entity
identification number .
This certificate reflects facts established or disclosed by documents delivered to this office on paper through
that have been posted, and by documents delivered to this office electronically through
@ .
I have affixed hereto the Great Seal of the State of Colorado and duly generated, executed, and issued this
official certificate at Denver, Colorado on @ in accordance with applicable law.
This certificate is assigned Confirmation Number .
*********************************************End of Certificate*******************************************
Notice: A certificate issued electronically from the Colorado Secretary of State’s Web site is fully and immediately valid and effective.
However, as an option, the issuance and validity of a certificate obtained electronically may be established by visiting the Validate a
Certificate page of the Secretary of State’s Web site, http://www.sos.state.co.us/biz/CertificateSearchCriteria.do entering the certificate’s
confirmation number displayed on the certificate, and following the instructions displayed. Confirming the issuance of a certificate is merely
optional and is not necessary to the valid and effective issuance of a certificate. For more information, visit our Web site, http://
www.sos.state.co.us/ click “Businesses, trademarks, trade names” and select “Frequently Asked Questions.”
THE VAIL JAZZ FOUNDATION, INC.
Nonprofit Corporation
19951035904
06/05/2019
06/06/2019 15:09:21
06/06/2019 15:09:21
11617148
03/20/1995
December 1, 2020 - Page 174 of 338
FY19 FY20
Total Budget Var
Income
40000 · Revenue
41000 · Admissions 280,224 256,100 -24,124
41500 · Ticket Fees 17,964 14,600 -3,364
42000 · Production Fees 0 4,600 4,600
42500 · Event Non-Ticketed Revenue 13,143 0 -13,143
43000 · Sponsorship Fees 132,600 200,000 67,400
44000 · Contributions
44100 · Individuals 424,157 600,000 175,843
44200 · Businesses 5,173 7,500 2,327
44300 · Foundation/Grants 263,182 285,000 21,818
44400 · Other Contributions 17,136 3,400 -13,736
Total 44000 · Contributions 709,648 895,900 186,252
45000 · Fund Raisers 62,650 62,500 -150
45250 · Fees for Education 17,500 12,500 -5,000
45500 · Raffle/Auction-Net 106,249 36,300 -69,949
46000 · Merchandise Sales 687 4,000 3,313
46500 · Program Ad Sales 0 0 0
47000 · Advertising Allowance 6,413 6,000 -413
48000 · Interest Income 10,098 7,500 -2,598
49000 · Misc. Income 0 0 0
49050 · Misc Loss 0 0 0
49100 · Gain/Loss Securities Sales 242 0 -242
Total 40000 · Revenue 1,357,418 1,500,000 142,582
Expense
51000 · Performances
51100 · Vail Jazz Festival
51110 · Artistic
51111 · Artists Fees 187,225 202,475 15,250
51113 · Artists Travel 28,985 28,150 -835
51117 · Artists Housing 18,256 20,000 1,744
51118 · Artists Meals 2,869 1,950 -919
51120 · Royalties 2,157 1,780 -377
51121 · Other Artistic 0 1,050 1,050
Total 51110 · Artistic 239,491 255,405 15,914
51130 · Production 0
51131 · Contract Labor 13,212 26,450 13,238
51133 · Equipment Rental 3,085 3,250 165
51135 · Meals 6,072 1,850 -4,222
51137 · Instrumental Rental 17,077 13,300 -3,777
51141 · Liability Insurance 4,910 3,250 -1,660
51143 · Programs 18,567 12,800 -5,767
51144 - Opening Night/Recptions 33,663 38,000 4,337
51145 · Sound 30,582 31,050 468
51147 · Staging 11,322 8,950 -2,372
December 1, 2020 - Page 175 of 338
51148 · Bar COGS 4,338 0 -4,338
51149 · Supplies 13,174 9,750 -3,424
51153 · Technicians Housing 3,354 3,500 146
51155 · Venue Rental 68,561 55,900 -12,661
51159 · Other Production Expenses 4,800 4,250 -550
Total 51130 · Production 232,714 212,300 -20,414
Total 51100 · Vail Jazz Festival 472,205 467,705 -4,500
51500 · Winter Series
51510 · Artistic
51511 · Artists Fees 33,400 8,250 -25,150
51513 · Artists Travel 6,184 1,500 -4,684
51517 · Artists Housing 9,684 0 -9,684
51518 · Artists Meals 1,575 500 -1,075
51518.5 · Royalties 236 50 -186
51519 · Other Artistic 5 250 245
Total 51510 · Artistic 51,084 10,550 -40,534
51530 · Production 0
51531 · Contract Labor 6,600 900 -5,700
51533 · Equipment Rental 0 0 0
51535 · Meals 7,839 7,000 -839
51537 · Instrumental Rental 7,325 500 -6,825
51541 · Liability Insurance 442 100 -342
51545 · Sound 3,104 1,300 -1,804
51549 · Supplies 414 0 -414
51555 · Venue Rental 3,634 0 -3,634
51559 · Other Production Exp 549 420 -129
Total 51530 · Production 31,027 10,220 -20,807
Total 51500 · Winter Series 81,668 20,770 -60,898
Total 51000 · Performances 553,874 488,475 -65,399
51700 · Fund Raisers
51710 · Artistic
51711 · Artists Fees 9,850 14,250 4,400
51713 · Artists Travel 2,786 2,700 -86
51717 · Artists Meals 0 500 500
51718 · Royalties 10 10 0
51719 · Other Artistic 0 250 250
Total 51710 · Artistic 12,646 17,710 5,064
51730 · Performance Production Expenses
51731 · Contract Labor 750 1,400 650
51734 · Equipment Rental 0 0 0
51737 · Instrument Rental 0 1,750 1,750
51739 · Sound 1,871 2,250 379
51741 · Staging 3,192 1,200 -1,992
51743 · Supplies 441 0 -441
51747 · Other Production Expenses 0 0 0
Total 51730 · Performance Production Exp 6,254 6,600 346
51750 Event Production Expenses
December 1, 2020 - Page 176 of 338
51756 - Meals/Receptions 30,683 32,750 2,067
51759 · Printing/Programs 2,232 1,500 -732
51762 · Rentals 0 0 0
51765 · Supplies 11 100 89
51768 · Venue Decoration 0 500 500
51771 · Auction Expense 32,375 4,000 -28,375
51774 · Audio/Visual 0 0 0
51776 · Equipment/Instr Rental/Backline 0 0 0
51777 · Liability Insurance 147 150 3
51783 · Hotel/Travel 4,113 3,000 -1,113
51786 · Other Event Expenses 7,398 4,300 -3,098
Total 51750 Event Production Expenses 76,812 46,300 -30,512
Total 51700 · Fund Raisers 94,961 70,610 -24,351
52000 · Education
52110 · Educatiors Fees 47,400 70,450 23,050
52114 · Educators Travel 5,326 6,050 724
52118 · Educators Meals 1,431 2,000 569
52122 · Educators Housing 9,246 18,000 8,754
52134 · Students Travel 2,218 3,200 982
52142 · Students Housing 0 0 0
52150 · Local Travel 836 1,000 164
52154 · Students Meals 6,711 6,000 -711
52162 · Supplies 53 1,000 947
52163 · Instruments 297 0 -297
52166 · Activites 168 0 -168
52170 · Instruments Rental 1,591 1,500 -91
52179 · Contract Labor 1,750 0 -1,750
52180 · Production Expenses 0 750 750
52182 · Venue Rental 3,530 5,250 1,720
52183 · Other Program Expenses 90 0 -90
52190 · Other-Workshop Expenses 0 1,000 1,000
Total 52000 · Education 80,648 116,200 35,552
53000 · Marketing
53100 · Direct Mail
53110 · Printing 1,319 0 -1,319
53120 · Mailing Service 3,510 1,500 -2,010
53130 · Postage 0 0 0
53100 · Direct Mail - Other 0 0 0
Total 53100 · Direct Mail 4,828 1,500 -3,328
53200 · Advertising
53210 · Advertising Print 29,164 28,350 -814
53215 · Advertising Jazz Publications 0 0 0
53220 · Advertising Radio/TV 4,457 6,000 1,543
53222 · Advertising Digital 12,878 6,250 -6,628
53225 · Production/Art Work 20,250 20,000 -250
53230 · Website 0 25,000 25,000
53232 · Program Distribution 0 0 0
December 1, 2020 - Page 177 of 338
53235 · Other-Advertising 279 0 -279
Total 53200 · Advertising 67,027 85,600 18,573
53250 · Photo/Video 24,850 28,000 3,150
53300 · Printing-General Marketing 485 1,000 515
53400 · Marketing/PR Consultant 24,000 24,000 0
53500 · Poster 2,429 2,500 71
Total 53000 · Marketing 123,619 142,600 18,981
54000 · Promotion
54050- Comp Lodging 686 0 -686
54075 · Discounts-Tickets and Reception 0 0 0
54100 · Promotional Items 3,204 1,000 -2,204
54700 · Other Promotional Expense 250 0 -250
Total 54000 · Promotion 4,140 1,000 -3,140
54800 · Information Technology
54810 · Software 14,865 16,500 1,635
54812 · Consultants 0 1,500 1,500
54815 · Service Fees 0 0 0
54850 · Other-IT 3,995 3,450 -545
Total 54800 · Information Technology 18,860 21,450 2,590
55000 · Fund Raising
55200 · Cocktail Parties/Events 6,042 5,500 -542
55250 - Events 0 0 0
55300 · Entertainment 5,838 3,000 -2,838
52275 · Annual Funding Request 11,081 7,500 -3,581
55350 · Postage 0 250 250
55400 · Other Fund Raising Expenses 3,321 3,500 179
Total 55000 · Fund Raising 26,282 19,750 -6,532
56000 · Administration
56100- Accounting 0 0 0
56104 · Auto 3,274 5,400 2,126
56108 · Bank Charges 18,896 15,500 -3,396
56114 - Deprec./Equipp. Disposal 1,497 1,500 3
56116 · Dues/Subscriptions 510 965 455
56119 · Employee Benefits 0 6,600 6,600
56121 · Employee Benefits-Med Reimb 9,001 19,000 9,999
56124 · Employee Relations 4,928 3,859 -1,069
56126 · Entertainment 1,094 1,000 -94
56128 · Equipment Rental 2,660 20 -2,640
56136 · Insurance-Liability 1,225 1,500 275
56138 · Insurance-Workers Comp.587 1,000 413
56139 · Legal 20 250 230
56140 · Office Supplies 4,583 5,000 417
56144 · Overnight Service 0 0 0
56150 · Independent Contractor Fees 0 15,000 15,000
56168 · Postage 1,316 1,500 184
56172 · Printing and Forms 2,590 3,000 410
56173 · Professional Development/Ed 667 1,000 333
December 1, 2020 - Page 178 of 338
56174 · Rent 27,000 27,000 0
56176 · Suspense 0 0 0
56180 · Telephone Charges 4,170 4,500 330
56188 · Miscellaneous 6,371 5,000 -1,371
56195 · Prior Period Expense 0 0 0
Total 56000 · Administration 92,384 118,594 26,210
6560 · Payroll Expenses
Processing Fee 1,317 2,100 783
56148 · Payroll 368,581 586,000 217,419
56152 · Payroll Taxes 33,624 53,500 19,876
6560 · Payroll Expenses - Other 0 0 0
Total 6560 · Payroll Expenses 403,522 641,600 238,078
Total Expense 1,399,039 1,620,279 221,240
Net Ordinary Income -41,622 -120,279 -78,657
December 1, 2020 - Page 179 of 338
Howard L. Stone, Chairman
Real Estate Attorney & Investor, Retired
Term Expiration: 11/15/2020
Committee Participation: Executive; Development
Email .................. ............. bbopjzz@aol.com
Mobile ................ ............. (970) 331-6266
CO home ............ ............. (970) 476-6266
CA home ............. ............. (310) 394-8757
Primary Address:
615 Palisades Ave, Santa Monica, CA 90402-2723
Secondary Address:
1241 Westhaven Circle, Vail, CO 81657
Michael S. Brown
Regional President, Alpine Bank
Term Expiration: 11/15/2022
Email .................. ............. mikebrown@alpinebank.com
Mobile ................ ............. (970) 390-2759
Work................... ............. (970) 748-5702
Primary Address:
PO Box 1706, Gypsum, CO 81637
Bill Blaze
SVP HR & Labor Relations at Filene’s/Kaufmann’s, Retired
Term Expiration: 11/15/2020
Committee Participation: Executive
Email .................. ............. wblaze7@gmail.com
Mobile ................ ............. (617) 413-3822
Primary Address:
PO Box 3849, Avon, CO 81620
John Clayton, Jr., Director of Education
Professional Musician & Educator
Term Expiration: 11/15/2022
Email .................. ............. johnclayton.bass@gmail.com
Home ................. ............. (626) 791-5525
Primary Address:
2876 St James Place, Altadena, CA 91001
Catherine A. Stone, Secretary & Treasurer
Interior Designer, Retired
Term Expiration: 11/15/2022
Email .................. ............. cathyston@aol.com
Mobile ................ ............. (310) 428-7811
CO home ............ ............. (970) 476-6266
CA home ............ ............. (310) 395-8101
Primary Address:
615 Palisades Ave, Santa Monica, CA 90402-2723
Secondary Address:
1241 Westhaven Circle, Vail, CO 81657
ORGANIZATION DIRECTORY
Updated as of September 10, 2020
STAFF
BOARD OF DIRECTORS
Mary DiLuccio, Administrative & Volunteer Coord.
Email .................. ............. mary@vailjazz.org
Mobile ................ ............. (970) 331-2941
Amanda Blevins, Development Director
Email .................. ............. amanda@vailjazz.org
Mobile ................ ............. (303) 885-1051
Brittney Wong, Development Manager
Email ................. .............. bwong@vailjazz.org
Mobile ............... .............. (916) 475-6694
December 1, 2020 - Page 180 of 338
ORGANIZATION DIRECTORY
Updated as of September 10, 2020
Email .................. ............. garretdavies@aol.com
Mobile ................ ............. (832) 689-6770
Home .................. ............. (970) 569-3354
Primary Address:
PO Box 936, Edwards, CO 81632
John Dawsey
VP Hospitality, Breckenridge & Crested Butte
Term Expiration: 11/15/2020
Email .................. ............. johnd@ridecme.com
Mobile ................ ............. (970) 331-7938
Home .................. ............. (970) 926-3131
Work ................... ............. (970) 754-3701
Primary Address:
PO Box 580, Vail, CO 81658-0580
James G. Dulin
Investor
Email .................. ............. dulin722@comcast.net
Mobile ................ ............. (970) 331-2295
Home .................. ............. (970) 569-3376
Primary Address:
33 Angela Ln, Edwards, CO 81632-8104
Robert E. Ford
Investor
Email .................. ............. ford@vail.net
Mobile ................ ............. (970) 390-6062
Home .................. ............. (970) 476-3614
Primary Address:
2765 Bald Mountain Rd, Vail, CO 81657-4613
Secondary Address:
2775 Bald Mtn Rd, Vail, CO 81657
Fred W. Frailey Chair of Workshop Committee
Journalist, Trains Magazine
Term Expiration: 11/15/2021
Committee Participation: Marketing
Email ................. .............. ffrailey@gmail.com
Mobile ............... .............. (703) 725-2345
Home ................. .............. (970) 926-0097
Primary Address:
44 E. Turnberry Place, PO Box 667, Edwards, CO 81632
JoAnn Hickey
Fine Art Collector
Term Expiration: 11/15/2022
Committee Participation: Workshop;
Strategic Planning
Email ................. .............. joannhickey@gmail.com
Mobile ............... .............. (917) 371-0420
Primary Address:
621 Holden Rd, Avon, CO 81620
James R. Johnson
Chairman of the Board & CEO, Russell Standard Corp.
Term Expiration: 11/15/2020
Committee Participation: Nominating
Email ................. jim.johnson@russellstandard.com
Mobile ............... .............. (412) 913-3600
Primary Address:
285 Kappa Dr Suite 300, Pittsburgh, PA 15238
Secondary Address:
12 Vail Road, Gateway Building R1, Vail, CO 81657
Garret Davies Co-Chairman
Chair of Executive; Chair of Strategic Planning
Strategy & Business Development, FiberVisions Corp.
Term Ex piration: 11/15/2020
Committee Participation: Strategic Planning
Term Ex piration: 11/15/2021
Committee Participation: Executive; Development
Term Ex piration: 11/15/2022
December 1, 2020 - Page 181 of 338
ORGANIZATION DIRECTORY
Updated as of September 10, 2020
Email .................. ............. vailcarolyn@outlook.com
Mobile ................ ............. (970) 390-9913
Email .................. .............. lsstewart@stfblaw.com
Mobile................ .............. (305) 799-0163
Home ................. .............. (970) 476-0756
Fax ..................... .............. (970) 476-0754
Primary Address:
5146 Gore Circle, Vail, CO 81657
Secondary Address:
824 W. Indiantown Road, Jupiter, FL 33458
William W. Verity
President & Managing Director, Verity Investment
Partners
Term Expiration: 11/15/2021
Committee Participation: Executive; Nominating
Email .................. ............. will@verityvip.com
Mobile ................ ............. (843) 670-3686
Home ................. ............. (843) 525-9010
Work ................... ............. (843) 379-6661
CO home ............ ............. (970) 926-1238
Primary Address:
PO Box 1322, Beaufort, SC 29901
Secondary Address:
50 Singletree Rd #B, Edwards, CO 81632
Glen Wood
Real Estate Developer, CanWest Ventures
Term Expiration: 11/15/2020
Email .................. ............. canwestvail@gmail.com
Mobile ................ ............. (970) 390-1592
Primary Address:
1139 Sandstone Dr Unit 5, Vail, CO 81657-5544
Secondary Address:
22 West 15th Street, New York, NY 10011
Caroly n Pope Chair of Marketing
Flight A ttendant & Writer
Term Expiration: 11/15/2021
Commit tee Participation: Workshop
Primary Address: 5782 E. Finisterra, Tucson, AZ 85750
Secondar y Address:
2620 Bald Mountain Road #B, Vail CO 81657
Larry S. Stewart
Attorney, Stewart Tilghman Fox Bianchi & Cain, P.A.
Term Expiration: 11/15/2021
Commit tee Participation: Executive; Development;
Strategic Planning
December 1, 2020 - Page 182 of 338
Allie Coppeak
Fundraiser, Retired
Email .................. .............. acoppeak@gmail.com
Home ................. .............. (970) 331-6015
Primary Address:
5200 S. Ulster St. #1411, Greenwood Village, CO 80111
Dr. Willie Hill, Jr.
Professor & Director of the Fine Arts Center,
University of Massachusetts Amherst
Email .................. .............. drwhill2@gmail.com
Mobile .................. .............. (413) 626-8345
Primary Address:
31 Summerfield Rd, Amherst, MA 01002-3468
Laura Miller
Music Teacher, Avon & Edwards Elementary Schools
Email .................. .............. laura.miller@eagleschools.net
Mobile................ .............. (405) 822-9541
Mike Peak
Professional Musician
Email .................. .............. mikepeak@cox.net
Mobile................ .............. (949) 425-9156
Home ................. .............. (949) 395-6052
Primary Address:
25522 Nellie Gail Rd, Laguna Beach, CA 92653-6122
Bill Pierce
Principal Architect, Pierce Architects
Email .................. ............. bill@vailarchitects.com
Mobile ................ ............. (970) 331-9001
Work ................... ............. (970) 476-6342
Primary Address:
1650 Fallridge Road, Suite C-1, Vail, CO 81657
Alan Tanenbaum
Attorney & Non-profit Executive, Retired
Email .................. ............. alantanen@gmail.com
Mobile ................ ............. (202) 486-8619
Primary Address:
6772 Brigadoon Drive, Bethesda, MD 20817
Secondary Address: 1360 Westhaven Drive, Unit 4B, Vail, CO 81657
Gary J.E. Thornton
Captain, US Coast Guard, Retired
Committee Participation: Marketing
Email .................. ............. thornton@vail.net
Mobile ................ ............. (970) 331-3648
Home .................. ............. (970) 926-6195
Primary Address:
440 Winslow Road, PO Box 1818, Edwards, CO 81632
Linda Wilson
Email .................. ............. lindajwilson@aol.com
Mobile ................ ............. (203) 733-1547
Home .................. ............. (970) 926-8172
Primary Address:
1840 Winslow Road, Edwards, CO
82632
PO Box 1343, Edwards, CO 81632
ORGANIZATION DIRECTORY
Updated as of September 10,
2020 ADVISORY BOARD
Committee Participation: Workshop; Development
Committee Member Participants
Wing Mayer
Committee Participation: Workshop
Email .................. .............. austinwingmayer@gmail.com
Mobile................ .............. (954) 646-3499
Jill Tanenbaum
Committee Participation: Marketing
Email .................. .............. jill@jtdesigns.com
Mobile................ .............. (301) 385-4039
Steve Pope
Committee Participation: Strategic Planning
Email .................. .............. spope1149@gmail.net
Mobile................ .............. (480) 313-2821
Sarah Valente
Committee Participation: Workshop; Marketing
Email .................. .............. sarahbeyondwords@gmail.com
Mobile................ .............. (202) 494-0647
December 1, 2020 - Page 183 of 338
Attachment: VAIL-DAILY-7-18-20-(1)-(1).jpg
December 1, 2020 - Page 184 of 338
Users: amanda@vailjazz.org
Email:
amanda@vailjazz.org
December 1, 2020 - Page 185 of 338
2021 Annual Contribution: Vail Valley Foundation Martha Brassel
Town of Vail 2021 Annual Council Contribution Request
CONTRIBUTION POLICY
All contribution requests received by the Town of Vail will be processed in the following manner:
A. All requests must be submitted electronically. Incomplete applications and supplemental information will not be accepted. THE
TOWN COUNCIL WILL ONLY BE GIVEN YOUR COMPLETED APPLICATION FORMS. NO SUPPLEMENTAL INFORMATION WILL BE GIVEN
TO THE TOWN COUNCIL.
B. All applications for annual funding shall be completed and submitted by September 30th by 5:00 P.M.
C. The Town Council will evaluate the various proposals based on their direct benefit to the entire community of Vail, fulfillment of
the Town’s mission, and how this contribution will affect our resort community’s future health. The Town Council’s mission
statement reads: In order to be the premier international mountain resort community, we’re committed to growing a vibrant,
diverse economy and community, providing our citizens and guests with exceptional services and an abundance of recreational,
cultural and educational opportunities.
DISCLOSURE TO ALL APPLICANTS:
1. No money will be disbursed until March 1st, 2021.
2. Because of uncertainty of revenue estimates, please note the following possibilities:
a) Contribution funding may be reduced based on 2021 revenues.
b) The Town of Vail may choose to disburse funding in quarterly installments throughout 2021. Special event funding will
follow the CSE’s guideline of payment in thirds pending completion of CSE and Town of Vail permitting requirements.
3. Notification of awards will be sent after the Council approves the final budget in December.
GENERAL INSTRUCTIONS:
All applications must be submitted by September 30th by 5:00 P.M. Any application received after that date will not be considered. Please complete
all fields in this application. No hard copies are accepted.
Email contact
mbrassel@vvf.org
What is the name of your organization?
Vail Valley Foundation
What category of funding are you applying for? (See definitions at www.vailgov.com/departments/finance/grant-
process)
Signature Events
Type of Funding Requested
Cash and In-kind
Amount of Cash Contribution Requested
$59,325
In-Kind Contribution Requested
Complimentary rent for "the nest" parking for all VDF performances @ GRFA
What is the name of your event?
Vail Dance Festival
Is this a new event or program?
No
How much funding did you receive from the Town of Vail for 2020? (Please include total funding you received from
the CSE and Town Council)
$7,500
December 1, 2020 - Page 186 of 338
Proposed Event/Program Start Date
07/30/2021
Proposed Event/Program End Date
08/10/2021
Name of person completing the application
Martha Brassel
Title of person completing the application
Development Director
Provide name of person or entity to whom the funding check will be cut.
Vail Valley Foundation
Mailing Address Street
PO Box 6550/90 Benchmark Rd, 3rd Floor
City
Avon
State
Colorado
Zip Code
81620
Telephone number
9707772015
Email address
mbrassel@vvf.org
Event/program and/or organization website
vaildance.org
Number of years organization has been in business
37
Organization's Mission Statement
To enhance the quality of life in the Vail Valley and showcase our community to a global audience through arts, athletics and
education.
Organization's Tax Status
Non-Profit (501C-3)
If applicable, please attach current State Department of Revenue Certificate with this application.
VVF IRS Tax Exempt Letter 501(c)(03).pdf
EVENT/PROGRAM DESCRIPTION
Is this a new or existing event/program in Vail?
Existing
How many years has the event or program been produced in Vail?
32
How does your request support item 1C of the Contribution Policy (See above)
The Vail Dance Festival has an international reputation for excellence and innovation. It is known as a summer home for dancers
at the top of their class from a diverse background performing a variety of dance genres.
Please describe the location(s) of the event or program in previous years.
The Festival mainly takes place at the Gerald R. Ford Amphitheater, but we also have Vail Village pop up events like Dancing in
the Streets. We generally have 2 performances at the Vilar Performing Arts Center and 1 free performance at the Avon
Performance Pavilion, but the bulk of the Festival takes place in Vail.
December 1, 2020 - Page 187 of 338
Please provide a detailed description of the event/program and its activities.
The Vail Dance Festival generally runs over the span of two weeks and presents 12 performances with a wide range of genres
including memphis jookin', modern, tap, and classical ballet. The Festival brings world-renowned companies, dancers, musicians,
and choreographers to Vail to create and collaborate on new and existing works. In 2019, we commissioned and premiered 7 new
works.
In addition to the performances, we also host numerous ancillary events during the Festival window:
-Dancing in the Streets: performers take to the streets of Vail for two free, interactive performances
-Festival Forums: a live podcast recording where artists from the Festival are interviewed by the hosts of Conversations On Dance,
a national podcast series
-Celebrate the Beat: a free week-long dance camp for children in Eagle County that culminates in a performance on stage during
International Evenings of Dance
-Tutu Tea Party: an afternoon of dance and activities for young aspiring dancers
-Community Arts Access: we partner with community organizations to eliminate socioeconomic barriers to the arts by providing
free tickets to each of the performances (over 300 distributed in 2019).
-Kids 12 & Under receive free lawn access (912 distributed in 2019).
- Master Class Series: Festival artists share their talents with local and regional dance students (in 2019 244 students attended 11
classes).
Do you plan to use Vail Recreation District Facilities?
No
If any of the event/program takes place outside of the Town of Vail, please explain where the event will take place
and why.
We generally have two performances that take place at our sister venue, the Vilar Performing Arts Center as well as a free
performance at the Avon Performance Pavilion in an effort to bring dance entertainment to a wider range of people in Eagle
County.
ENVIRONMENTAL PRACTICES
Which of these environmental practices will you commit to executing at your event/program?
Use of recyclable materials - banners, paper, etc., Ban use of plastic bags, Remind guests to bring re-usable bags and water
bottles, Encourage use of bicycles, buses, shuttles, carpools, walking or public transit to event, Recycling required in all areas of
event, Ban styrofoam, not allowed within town limits, Provide water bottle filling stations, Provide secure bike parking area
Please describe your commitment to environmental sustainability and detail measures that will be taken during
your event to ensure minimal environmental impact and sustainable best practices.
We continue to work to improve the overall environmental footprint of the Festival.
EVENT/PROGRAM INFORMATION
Number of participants (athletes, artists, exhibitors, etc.) anticipated
183
Number of volunteers needed
128
Number of event/program staff
100
Estimate of total number of spectators/attendees anticipated
20,000
Estimate the number of destination guests from within Colorado, with a focus on the Front Range that your
event/program will bring to Vail
8,200
Estimate the number of destination guests from outside Colorado your event/program will bring to Vail
6,400
Estimate the number of international guests your event/program will bring to Vail
200
December 1, 2020 - Page 188 of 338
How will your event/program increase sales tax in Vail?
By attracting tourists and front range guests to the Valley for multiple night stays and driving guests into Vail restaurants & bars
prior to and following each Festival performance. 36% of Festival attendees are out-of-state guests, with an additional 36% of
guests that are in-state overnight. Additionally, the Festival brings in over 100 artists and staff members that all stay, shop and
dine in Vail.
Brand Fit: How will your event or program support the mission and vision of the Vail Town Council?
By offering unique programming that attracts an array of demographics as well as commissioned world premieres that happen
right on the Vail stage. Many times, the premieres go on to be showcased in other cities and continue to create exposure for Vail
and the cultural experiences it has to offer.
Brand Fit: How will your event or program support the Vail brand identity?
By offering a world-class cultural experience in an intimate, accessible, and beautiful setting.
Community Enrichment: How will your event/program attract target markets of both visitors and community
members?
By providing a wide range of programming that takes place in multiple locations. Programming includes a performance evening
that's accessible to everyone at a very low price point and free performances in the streets of Vail throughout the Festival
window. We also offer free lawn tickets for children 12 as well as a Community Arts Access program that provides tickets to
families that otherwise might not be able to afford attending.
Growth Potential: How will the event/program deliver fresh content? (Fresh content means new programming,
entertainers, adding additional days and activities.)
Each year, the Festival brings in new artists to create and collaborate on a unique material including several world premieres
created specifically for the Vail Dance Festival.
Growth Potential: How will the event/program promote an atmosphere of vitality, fun and celebration?
Damian Woetzel takes a very thoughtful approach to programming so that our end result is positive and impactful. We will host
fun pop-up style events in Vail Village so guests are able to interact with Festival artists outside of their normal setting. We hope
to be able to host a closing night celebration with live music and dancing.
Marketing Strength: What is the potential for the event/program to leverage media exposure and attract
sponsorship support?
Strong. We have an experienced sponsorship team working year-round to bring in sponsors as well as a talented marketing & PR
team who are consistently working on thoughtful communications strategies, plans and relationships to drive awareness,
coverage and reach. In 2020, we received major media coverage from the New York Times, The New Yorker, The Wall Street
Journal, Harper's Bazaar and more.
Potential: How will the event or program enhance Leadership Skills: locally, nationally and internationally?
The Vail Dance Festival employs a variety of local students throughout the summer season. Through that employment, they are
able to gain experience in an entry-level position that requires them to develop important organizational and social skill sets. We
also offer a variety of volunteer opportunities for those looking to donate their time and learn more about dance, the arts &
entertainment.
Community Enrichment: What is the lasting community involvement opportunity and/or lasting community benefit
of the event or program?
Accessibility. We offer numerous programs including Community Arts Access where we partner with community organizations to
eliminate socioeconomic barriers to the arts by providing free tickets to each of the performances. We also offer free lawn tickets
for children 12 and under as well as an evening performance where all tickets are only $20.21. Another community event that is a
hit for all ages is the free Dancing in the Streets activation in Vail.
How will the event or program leverage media and attract donor and sponsorship support?
Vail receives a lot of attention and recognition in the press coverage we've received over the years from publications like the New
York Times.
After the Digital Festival took place this summer, general Festival awareness has increased due to the increased accessibility
which will attract new donors and sponsors alike.
EVENT ECONOMIC IMPACT
Potential benefits to the Town of Vail - Estimate number of room nights for your event or program.
3,600
December 1, 2020 - Page 189 of 338
Potential benefits to the Town of Vail - Potential benefits to the Town of Vail - Estimate increased spending
generated by your event or program.
$4,700,000
Example: Increased spend by attendees in restaurants, shops, lodging or activities.
Potential benefits to the Town of Vail - What estimated return on investment (ROI) in dollars should the Town of
Vail expect?
$81
ROI in this case refers to for each dollar the event/program is funded, how many dollars will be received by the Town of Vail from event impact.)
Example: Estimated ROI - Formula: # of attendees x total average spending = $ (2000 attendees) x ($240 daily spend ) = $480,000
Explanation of how you will direct prospective attendees to book lodging within the Town of Vail and a description
of how you will track the number of lodging nights generated. REMINDER: Per the CSE funding agreement, the
event producer is REQUIRED to direct attendees to book in Town of Vail hotels and lodges.
*The $81 ROI was calculated by dividing the economic impact generated in 2019 by the amount TOV funded. The formula
example did not seem correct to generate the true ROI. That said, per the formula example, the dollar amount would be the
$4.7M listed in the economic impact line above.*
We will track the lodging by conducting a survey. We'll promote attendees to book lodging in Vail through our website and email
marketing.
BUDGET
Using the provided budget template, provide a detailed estimated event/program budget, including anticipated revenues and expenses.
Are your books audited?
Yes
Describe how you will use the funds requested?
Funds will be used to support all aspects of the festival operations with the exception of one direct allocation of $5,000 to the
Festival Forums/Conversations on Dance national podcast.
Please upload event/program/organization budget.
2020-2021 Vail Dance Festival Budget.xlsx
Who currently funds the event/program?
Donors, Underwriters, Sponsors, Ticket Sales, Municipal Funding
Who currently funds your organization?
Donors, Sponsors, Ticket Sales, Municipal Funding, Grants
What percentage % of the total event budget is being requested to fund?
2
If the event/program is not funded at full request, how will the event change with a lower funding allocation?
Reductions will be made across all expense categories.
Should the Council decide not to support this event/program at all, will it still occur?
Yes
What dollar amount of the total event/program gross revenue do you expect the event itself to generate? (ticket
sales, merchandise, food and alcohol sales, etc.)
1,030,000
Do you intend to host the event or program in Vail beyond 2021?
Yes
Do you anticipate requesting funding from the CSE for 2021?
No
Audience: Who is your audience? (You may choose more than one.)
First time visitors, Returning guests, Primary and Second Homeowners, Local residents
December 1, 2020 - Page 190 of 338
Channels: Which of these channels will you utilize to promote your event or program? (You may select more than
one.)
Print - Local, Print - Regional, Print - National, Editorial, Radio, Television, Online Event Listings, E-newsletters, Web, Media
Plan/Public Relations, Grassroots, Facebook, Instagram, Posters, Rack Cards, Signage – Banners, etc, Co-promotions, Partnerships,
Local Vail Businesses, Concierge Visits, Other
Please explain "Other".
We also work with companies and artists involved to promote the event to their markets as well as local and front range dance
studios.
SPONSORSHIPS & PARTNERSHIPS
1. What is the dollar $ amount of sponsorships and/or partnerships from other sources reflected in the
event/program budget?
$175,000
1a. What is the dollar $ amount of in-kind services or items provided from sponsors or partners?
$75,000
2. Please list your confirmed sponsors or partners.
The $175,000 listed above in "1." is the forecasted sponsorship revenue for the 2021 Festival based on historical data not
including the cancelled 2020 Festival. There was no sponsorship revenue brought in for the 2020 Virtual Festival. Current
contracted sponsors for the 2021 Festival include GMC, TIAA Bank, Nature Valley, Pacifico, & Meoimi Wines.
3. Please explain the potential for additional sponsorships or partners.
The VVF sales and sponsorship team works year round to secure corporate partners. As Events begin to return in 2021 there is
potential for new Brand Partners to sign on as sponsors of the VDF to reach the affluent demographic both on-site experiential
and branding opportunities and via content and media efforts.
ADDITIONAL INFORMATION
Are there any other things you'd like to share with Council and staff that are not included in the application?
Should social activates return to pre-pandemic status by summer 2021 we anticipate the Vail Dance Festival will be one of the
first major dance productions to take place in the United States. Dance companies and festivals across the country have cancelled
programming through spring 2021. The Vail Dance Festival may be one of the first programs in which dancers return to the stage
and audiences to a theater which will create a very robust environment for the 2021 festival.
REQUIRED ATTACHMENTS
Organization rosters naming all officers, board of directors and respective positions as relevant
VVF Roster 2020 for TOV Funding (VDF).pdf
OPTIONAL ATTACHMENTS
List any URLs where additional information can be found, including photos, videos or other content relevant to your
application.
vaildance.org
Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding
VDF20 - Stakeholders_TOV.pdf
Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding
Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding
We encourage questions about the Council application to be sent via email to Carlie Smith - csmith@vailgov.com. Phone calls for further discussion
can be scheduled over email as well.
--->The "Save Draft" button below allows you to save your application and
come back to work on it again.
December 1, 2020 - Page 191 of 338
--->The "Save" button is for when your application is complete and ready to
submit.
---> Your application has not been formally submitted until you navigate to
the Menu page and click "Submit Request". You will receive a confirmation
email once your application has been submitted.<---
Number
Linked Users
mbrassel@vvf.org
Submission Date
Submission Date
Submission Date
09/30/2020
2021 Annual Contribution: File Attachments
If applicable, please attach current State Department of Revenue Certificate with this application.
VVF IRS Tax Exempt Letter 501(c)(03).pdf
Please upload event/program/organization budget.
2020-2021 Vail Dance Festival Budget.xlsx
Organization rosters naming all officers, board of directors and respective positions as relevant
VVF Roster 2020 for TOV Funding (VDF).pdf
Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding
VDF20 - Stakeholders_TOV.pdf
December 1, 2020 - Page 192 of 338
December 1, 2020 - Page 193 of 338
December 1, 2020 - Page 194 of 338
Sheet1
2020-2021 VAIL DANCE FESTIVAL BUDGET
Revenue
Individual Gifts $1,345,500.00
Sponsorship $175,000.00
Govt Support $80,000.00
Ticket Sales $950,000.00
MISC Earned Income $80,000.00
Grants $225,000.00
TOTAL $2,855,500.00
Expenses
Labor & Benefits $738,841.00
Marketing $191,764.00
Membership & Sales Team Expenses $30,540.00
Production Costs $1,742,035.00
Social & Fundraising Events $65,500.00
Supplies/Software/Legal/Ins./Mail $60,974.00
Total $2,829,654.00
Net Profit (Loss)$25,846.00
December 1, 2020 - Page 195 of 338
VAIL VALLEY FOUNDATION
Officers
• Ann Smead, Chairman
• Mike Imhof, President
• Bob Ford, Treasurer
• Heidi Elzinga, Secretary
• Sarah Johnson, Senior Vice President, YouthPower365
Board of Directors
• Andy Arnold
• John Arnold
• Carrie Besnette Hauser
• Sam Bronfman
• Linn Brooks
• Susan Campbell
• Charlene Chen
• Alejandra Cortés de Milmo
• Steve Coyer
• Matt Donovan
• Johannes Faessler
• Tim Finchem
• Margie Gart
• Sheika Gramshammer
• Nadia Guerriero
• Beth Howard
• Al Hubbard
• B.J. Hybl
• David Hyde
• Mike Imhof
• Chris Jarnot
• Cheryl Jensen
• Alexia Jurschak
• Anne-Marie Keane
• Sarah Millett
• Ellen Moritz
• Kaia Moritz
• Dan Pennington
• Jill Plancher
• David Salvin
• Ken Schanzer
• Susanna Shannon
• Rod Slifer
• Ann Smead
• Hap Stein
• Kristin Tang
• Fred Tresca
• Gary Woodworth
• Kristy Woolfolk
Life Trustees
• Adam Aron
• Judy Berkowitz
• Marlene Boll
• Bjorn Erik Borgen
• Berry Craddock
• Jack Crosby, In Memoriam
• Andy Daly
• Bill Esrey
• President Gerald R. Ford, In Memoriam
• Harry Frampton
• Pete Frechette, In Memoriam
• Steve Friedman
• John Galvin, In Memoriam
• John Garnsey
• George Gillett
• Donna Giordano
• Pepi Gramshammer, In Memoriam
• Steve Haber
• Martha Head
• Mike Herman
• William Hybl
• Elaine Kelton
• Kent Logan
• Peter May
• Eric Resnick
• Doug Rippeto
• Mike Shannon
• Stanley Shuman
• Oscar Tang
• Stew Turley
• Betsy Wiegers
Vail Dance Festival Staff
1. Mike Imhof – President
2. Sarah Johnson – SVP Arts & Education
3. Sarah Franke – VP Marketing & Operations
4. Martha Brassel – Development Director
5. Dave Dressman – VP Sales & Sponsorship
December 1, 2020 - Page 196 of 338
Users: mbrassel@vvf.org
Email:
mbrassel@vvf.org
December 1, 2020 - Page 197 of 338
2021 Annual Contribution: Vail Valley Foundation Dave Dressman
Town of Vail 2021 Annual Council Contribution Request
CONTRIBUTION POLICY
All contribution requests received by the Town of Vail will be processed in the following manner:
A. All requests must be submitted electronically. Incomplete applications and supplemental information will not be accepted. THE
TOWN COUNCIL WILL ONLY BE GIVEN YOUR COMPLETED APPLICATION FORMS. NO SUPPLEMENTAL INFORMATION WILL BE GIVEN
TO THE TOWN COUNCIL.
B. All applications for annual funding shall be completed and submitted by September 30th by 5:00 P.M.
C. The Town Council will evaluate the various proposals based on their direct benefit to the entire community of Vail, fulfillment of
the Town’s mission, and how this contribution will affect our resort community’s future health. The Town Council’s mission
statement reads: In order to be the premier international mountain resort community, we’re committed to growing a vibrant,
diverse economy and community, providing our citizens and guests with exceptional services and an abundance of recreational,
cultural and educational opportunities.
DISCLOSURE TO ALL APPLICANTS:
1. No money will be disbursed until March 1st, 2021.
2. Because of uncertainty of revenue estimates, please note the following possibilities:
a) Contribution funding may be reduced based on 2021 revenues.
b) The Town of Vail may choose to disburse funding in quarterly installments throughout 2021. Special event funding will
follow the CSE’s guideline of payment in thirds pending completion of CSE and Town of Vail permitting requirements.
3. Notification of awards will be sent after the Council approves the final budget in December.
GENERAL INSTRUCTIONS:
All applications must be submitted by September 30th by 5:00 P.M. Any application received after that date will not be considered. Please complete
all fields in this application. No hard copies are accepted.
Email contact
ddressman@vvf.org
What is the name of your organization?
Vail Valley Foundation
What category of funding are you applying for? (See definitions at www.vailgov.com/departments/finance/grant-
process)
Signature Events
Type of Funding Requested
Cash and In-kind
Amount of Cash Contribution Requested
$75,000
In-Kind Contribution Requested
$3,000
What is the name of your event?
Gerald Ford Amphitheater - Live Music & Entertainment
Is this a new event or program?
No
How much funding did you receive from the Town of Vail for 2020? (Please include total funding you received from
the CSE and Town Council)
$57,050
December 1, 2020 - Page 198 of 338
Proposed Event/Program Start Date
06/01/2021
Proposed Event/Program End Date
09/17/2021
Name of person completing the application
Dave Dressman
Title of person completing the application
VP Sales
Provide name of person or entity to whom the funding check will be cut.
Vail Valley Foundation
Mailing Address Street
PO Box 6550/90 Benchmark Rd, 3rd Floor
City
Avon
State
Colorado
Zip Code
81620
Telephone number
9707772015
Email address
ddressman@vvf.org
Event/program and/or organization website
grfavail.com
Number of years organization has been in business
37
Organization's Mission Statement
To enhance the quality of life in the Vail Valley and showcase our community to a global audience through arts, athletics and
education.
Organization's Tax Status
Non-Profit (501C-3)
If applicable, please attach current State Department of Revenue Certificate with this application.
VVF IRS Tax Exempt Letter 501(c)(03).pdf
EVENT/PROGRAM DESCRIPTION
Is this a new or existing event/program in Vail?
Existing
How many years has the event or program been produced in Vail?
33
How does your request support item 1C of the Contribution Policy (See above)
The Gerald R. Ford Amphitheater, now heading into its 35th year, provides one of the most beautiful performing arts spaces
imaginable, and is a centerpiece of summer in Vail for locals and visitors. The VVF continues to work tirelessly to position the
GRFA as a premier entertainment bucket list venue through marketing, PR, on-site customer experience, ticketing and talent
programming. We are committed to thoughtfully programming an amazing summer schedule of GRFA events which will drive
economic vitality, enrich our community and providing our citizens and guests with exceptional cultural and entertainment
options.
December 1, 2020 - Page 199 of 338
Please describe the location(s) of the event or program in previous years.
Gerald R. Ford Amphitheater, Vail CO
Please provide a detailed description of the event/program and its activities.
In the past, this application has been specific to funding for Hot Summer Nights free concert series only. This year, and in the
years going forward, the VVF would like to approach this funding request as an overall GRFA Live Music & Entertainment funding
request inclusive of Hot Summer Nights, Amp Summer Concerts, a new end of Summer Community Concert and other events like
Movie Nights and one-off community events. The Vail Dance Festival and the Bravo! Music Festival will continue to be standalone
event funding requests from VVF for Dance and from Bravo! Vail. Over the past few years, we have increased the quantity of
events at the GRFA through a unique partnership with AEG. We also refreshed the creative brand identity and logos to focus on
the beauty of the venue and the experience it provides. We want to continue our upwards trajectory with added programming
and a continued focus on national/international marketing, branding and PR efforts to further position the GRFA as a can't miss
experience for all those who visit the Vail Valley. Descriptions:
Hot Summer Nights free concert series: a summer long series of 6-8 concerts held mainly on Tuesday nights which are family
friendly and free to attend. HSN brings regional and national touring acts to Vail for locals and visitors alike to enjoy at no cost.
Amp Summer Concerts, in partnership w/ AEG Presents: This unique partnership allows the VVF to capitalize on another world
class Colorado venue; Red Rocks. AEG is the primary booking agent for Red Rocks summer concerts and due to our partnership
with them, we have been able to secure top tier acts who normally play much larger venues than the GRFA. Over the past few
Summers, we have had the pleasure of hosting legends like Robert Plant, Steve Miller Band & Steve Martin & Martin Short as well
as current superstars like Trey Anastasio, Bon Iver and Nathaniel Rateliff. These concerts are programmed throughout the
summer around the Vail Dance Festival & Bravo! Vail and are ticketed events which drive significant media and PR exposure.
VVF has full control and approval rights over which artists AEG can program into the venue.
*NEW* End of Summer Community Concert: The VVF plans to launch a new, annual 'Community Concert' in 2021. The concept
is to offer locals (and guests) the ability to come celebrate the end of summer and gather to send major snow vibes into the
atmosphere for a big winter season. The event would take place at the end of August or beginning of Sept. Eagle County locals
would be able to 'claim' their free ticket prior to tickets being available to the general public. The event would be a movie and
music extravaganza and would feature drink specials, a winter ski film from TGR, Warren Miller, Red Bull (or similar) followed by a
Hot Summer Nights style concert.
Additional live music and entertainment programming at the GRFA may include Movie Nights at the Amp, 3rd party events, and
private events.
Do you plan to use Vail Recreation District Facilities?
No
If any of the event/program takes place outside of the Town of Vail, please explain where the event will take place
and why.
N/A
ENVIRONMENTAL PRACTICES
Which of these environmental practices will you commit to executing at your event/program?
Use of recyclable materials - banners, paper, etc., Ban use of plastic bags, Remind guests to bring re-usable bags and water
bottles, Encourage use of bicycles, buses, shuttles, carpools, walking or public transit to event, Recycling required in all areas of
event, Use eco-friendly serving utensils (compostable or recyclable), Ban styrofoam, not allowed within town limits, Provide water
bottle filling stations, Provide secure bike parking area
Please describe your commitment to environmental sustainability and detail measures that will be taken during
your event to ensure minimal environmental impact and sustainable best practices.
We continue to work to improve the overall environmental footprint of the venue through a variety of different practices.
EVENT/PROGRAM INFORMATION
Number of participants (athletes, artists, exhibitors, etc.) anticipated
750
Number of volunteers needed
50
December 1, 2020 - Page 200 of 338
Number of event/program staff
50
Estimate of total number of spectators/attendees anticipated
55,000
Estimate the number of destination guests from within Colorado, with a focus on the Front Range that your
event/program will bring to Vail
8,500
Estimate the number of destination guests from outside Colorado your event/program will bring to Vail
6,000
Estimate the number of international guests your event/program will bring to Vail
500
How will your event/program increase sales tax in Vail?
By providing world class entertainment options in a unique, intimate venue that embodies the beauty of summer in the Rocky
Mountains and attracting tourists and front range guests to the Valley who will book lodging and populate the Vail Village
restaurants and bars prior to and following concerts and events.
Brand Fit: How will your event or program support the mission and vision of the Vail Town Council?
By further positioning the GRFA as a 'bucket list' venue for live entertainment, the VVF will complement the Town Council's
mission to make Vail the premier international mountain resort community, and continue to be a certified Sustainable Destination.
Music and entertainment provide a vibrant and attractive option for guests and locals. It is an experience that consumers are
willing to travel for, as shown by our large percentage of non-locals who attend our Amp Summer Concerts. As well, the GRFA
contributes to a thriving local community through our free events and gives locals a venue to be very proud of.
Brand Fit: How will your event or program support the Vail brand identity?
By delivering world class, premium, entertainment options throughout the summer accented by a top of the line videoboard,
unique concessions offerings and delicious food....all of which collectively are the perfect compliment to the fantastic array of
existing shopping and dining options in Vail Village.
Community Enrichment: How will your event/program attract target markets of both visitors and community
members?
By offering the ability to see some of the best bands and entertainers in the world in a comfortable, accessible and majestic
venue that is walking distance from Vail Village. And, by continuing to offer both free and paid entertainment options.
Growth Potential: How will the event/program deliver fresh content? (Fresh content means new programming,
entertainers, adding additional days and activities.)
Via unique partnerships, thoughtful talent booking, fresh menu offerings, engaging videoboard content, and the creation of a
new, end of summer community concert celebration.
Growth Potential: How will the event/program promote an atmosphere of vitality, fun and celebration?
As we've seen from the challenges of 2020, live music and entertainment are a critical component of life for many and the
natural desire to gather and celebrate amongst friends in a setting the GRFA is as strong as ever. As one of the few promoters
who hosted live music in the summer of 2020, the GRFA staff saw first hand how valued the GRFA is to the community. The
natural result of normal GRFA music and entertainment programming is an atmosphere of vitality, fun and celebration. For both
locals and visitors, the GRFA is a necessary ingredient to the overall recipe of fun and celebration in the Summer Season in Vail.
Lastly, VVF consciously sources bands, artists, entertainers who align well with the Vail Brand. We take a very thoughtful and
creative approach to programming so that our end result is positive and impactful.
Marketing Strength: What is the potential for the event/program to leverage media exposure and attract
sponsorship support?
Strong. We have an experienced sponsorship team working year-round to bring in sponsors as well as a talented marketing and
PR team who are consistently working on thoughtful communications strategies, plans and relationships to drive awareness,
coverage and reach which in turn makes the venue more attractive to sponsors and partners.
December 1, 2020 - Page 201 of 338
Potential: How will the event or program enhance Leadership Skills: locally, nationally and internationally?
The Amphitheater employs a variety of local students throughout the summer season. Through that employment, they are able to
gain experience in an entry level position that requires them to develop important organizational and social skill sets. We also
offer a variety of volunteer opportunities for those looking to donate their time to a worthy cause and learn about the arts and
entertainment industry and gain general venue operation skills.
Community Enrichment: What is the lasting community involvement opportunity and/or lasting community benefit
of the event or program?
The lasting community benefit is that year after year the GRFA contributes to healthy art and entertainment scene in Vail and
brings a diverse group of music and entertainment options for locals and tourists alike. It gives the Vail community a venue to
truly be proud of and to show off to the world. The VVF is striving to further position the GRFA as a 'bucket list' venue for live
entertainment consumers which will continue to drive tourism and economic impact into the Vail. GRFA programming is chosen in
an effort to enhance the quality of life in the Vail Valley through the arts by hosting free concerts, paid concerts with a range of
price points, the annual Vail Dance Festival, and providing a venue for Bravo! Vail each summer.
How will the event or program leverage media and attract donor and sponsorship support?
Through the exposure and attractive demographic that the GRFA venue and events will provide to its
partners/supporters/sponsors. Additionally, the VVF is motivated and interested in collaborating with VLMD and/or Vail Resorts
marketing to 'host' larger influencers & media at the GRFA during the summer while also exposing those media
members/editors/influencers to all that Vail Summer has to offer. The end result would be added media coverage which in turn,
helps with sponsorship and attendance/tourism.
EVENT ECONOMIC IMPACT
Potential benefits to the Town of Vail - Estimate number of room nights for your event or program.
1,670
Potential benefits to the Town of Vail - Potential benefits to the Town of Vail - Estimate increased spending
generated by your event or program.
$1,600,000
Example: Increased spend by attendees in restaurants, shops, lodging or activities.
Potential benefits to the Town of Vail - What estimated return on investment (ROI) in dollars should the Town of
Vail expect?
$58
ROI in this case refers to for each dollar the event/program is funded, how many dollars will be received by the Town of Vail from event impact.)
Example: Estimated ROI - Formula: # of attendees x total average spending = $ (2000 attendees) x ($240 daily spend ) = $480,000
Explanation of how you will direct prospective attendees to book lodging within the Town of Vail and a description
of how you will track the number of lodging nights generated. REMINDER: Per the CSE funding agreement, the
event producer is REQUIRED to direct attendees to book in Town of Vail hotels and lodges.
*The $58 ROI was calculated by dividing the economic impact generated in 2019 by the amount TOV funded. The formula
example did not seem correct to generate the true ROI. That said, per the formula example, the dollar amount would be the
$1.6M listed in the economic impact line above.*
We will direct prospective attendees to book lodging within the Town of Vail through our website and marketing emails. There will
be a dedicated ‘Plan Your Visit’ section of the venue website which will feature a variety of lodging options and other tourist
information. We will also feature key lodging partners on our Videoboard. We will track the number of lodging nights generated
via post-event surveys.
BUDGET
Using the provided budget template, provide a detailed estimated event/program budget, including anticipated revenues and expenses.
Are your books audited?
Yes
December 1, 2020 - Page 202 of 338
Describe how you will use the funds requested?
The funding will be included as part of our overall revenues to offset the very high costs of operating, maintaining and
programming the GRFA venue across what is a very short summer season. One of the challenges we have always faced
regarding the GRFA is the fact that the venue can only operate successfully for approximately 100 days per year due to weather.
This short season limits the financial upside and makes our partners like TOV and our sponsors even more critical the the health
and overall vibrancy of the GRFA.
Please upload event/program/organization budget.
GRFA 2020 Budget Snapshot for TOV.pdf
Who currently funds the event/program?
Donors, Underwriters, Sponsors, Ticket Sales, Municipal Funding
Who currently funds your organization?
Donors, Sponsors, Ticket Sales, Municipal Funding, Grants
What percentage % of the total event budget is being requested to fund?
7
If the event/program is not funded at full request, how will the event change with a lower funding allocation?
The overall live music and entertainment talent budget would be reduced.
Should the Council decide not to support this event/program at all, will it still occur?
Yes
What dollar amount of the total event/program gross revenue do you expect the event itself to generate? (ticket
sales, merchandise, food and alcohol sales, etc.)
450,000
Do you intend to host the event or program in Vail beyond 2021?
Yes
Do you anticipate requesting funding from the CSE for 2021?
No
Audience: Who is your audience? (You may choose more than one.)
First time visitors, Returning guests, Primary and Second Homeowners, Local residents
Channels: Which of these channels will you utilize to promote your event or program? (You may select more than
one.)
Print - Local, Print - Regional, Print - National, Editorial, Radio, Television, Online Event Listings, E-newsletters, Web, Media
Plan/Public Relations, Grassroots, Facebook, Instagram, Twitter, Posters, Rack Cards, Signage – Banners, etc, Co-promotions,
Partnerships, Local Vail Businesses, Concierge Visits, Other
Please explain "Other".
Cross marketing efforts with sponsors, artist/band promotion, Merch.
SPONSORSHIPS & PARTNERSHIPS
1. What is the dollar $ amount of sponsorships and/or partnerships from other sources reflected in the
event/program budget?
$525,000
1a. What is the dollar $ amount of in-kind services or items provided from sponsors or partners?
$75,000
2. Please list your confirmed sponsors or partners.
*The above 1 and 1a are based upon a normal (non-covid) summer season.
For the 2021 season, the following sponsors and partners are confirmed: GMC, TIAA Bank, Nature Valley, Pacifico, Meioimi Wines,
BluSky Resoration, Deep Eddy Vodka, Outside Magazine, AEG Presents.
December 1, 2020 - Page 203 of 338
3. Please explain the potential for additional sponsorships or partners.
VVF will continuously source like-minded sponsors and partners to support the health and well-being of the GRFA venue and it's
individual events. We have the ability to offer partners a variety of exposure including sampling, sales, brand recognition and
exposure, on-site experiential opportunities, social media & messaging, unique content, and influencer marketing.
ADDITIONAL INFORMATION
Are there any other things you'd like to share with Council and staff that are not included in the application?
The above budget attachment is the 2020 Covid modified summer budget. However, I have also attached a forecasted 2021
Budget based upon a 'normal' summer including Hot Summer Nights, Amp Summer Concerts in partnership w/AEG and additional
events.
Also, in the "Event Program/Entertainment Section" above, the estimated attendance/spectator # of 55,000 does not include Vail
Dance Festival or Bravo! attendance and is specific only to live music and other entertainment.
Lastly, VVF is happy to provide TOV Staff and Council with preferred access to purchase tickets for all Amp Summer Concerts
(AEG concerts). 20 Town Council tickets & 10 TOV Staff tickets would be held for a two-week period beginning on the on-sale
date. Because of our collaboration with AEG Presents, we, unfortunately, cannot guarantee your seating or that tickets will be
available after the two-week period has passed. Please understand that after that time, all tickets will be released for purchase by
the general public.
REQUIRED ATTACHMENTS
Organization rosters naming all officers, board of directors and respective positions as relevant
VVF Roster 2020 for TOV Funding (GRFA).pdf
OPTIONAL ATTACHMENTS
List any URLs where additional information can be found, including photos, videos or other content relevant to
your application.
https://grfavail.com/media/
http://annual-report.vvf.org/project/ford-amphitheater/
Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding
2021 GRFA Sales Deck_FOR TOV.pdf
Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding
GRFA 2021 Budget Forecast for TOV.pdf
Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding
We encourage questions about the Council application to be sent via email to Carlie Smith - csmith@vailgov.com. Phone calls for further discussion
can be scheduled over email as well.
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come back to work on it again.
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Number
1
Linked Users
skostick@vvf.org
Submission Date
09/29/2020
December 1, 2020 - Page 204 of 338
Submission Date
Submission Date
09/29/2020
2021 Annual Contribution: File Attachments
If applicable, please attach current State Department of Revenue Certificate with this application.
VVF IRS Tax Exempt Letter 501(c)(03).pdf
Please upload event/program/organization budget.
GRFA 2020 Budget Snapshot for TOV.pdf
Organization rosters naming all officers, board of directors and respective positions as relevant
VVF Roster 2020 for TOV Funding (GRFA).pdf
Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding
2021 GRFA Sales Deck_FOR TOV.pdf
Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding
GRFA 2021 Budget Forecast for TOV.pdf
December 1, 2020 - Page 205 of 338
December 1, 2020 - Page 206 of 338
December 1, 2020 - Page 207 of 338
Contributing Member 19,105.00$
Sponsorship 105,000.00$
Gov't Support (TOV)57,050.00$
Ticket Sales- Program 71,725.00$
Concessions -$
Rental Revenue 23,115.00$
Total Revenue 275,995.00$
Salaries & Wages - Direct 214,055.00$
Payroll Taxes - Direct 15,786.00$
Workers Comp - Direct 1,977.00$
Health Insurance 30,042.00$
401(k) Match - Direct 4,082.00$
Cell Phone - Direct 726.00$
Fees - Payroll - Direct 483.00$
Fees - Benefits - Direct 1,819.00$
Bank Charges 14.43$
Bond Fees & Interest 53,804.90$
Security 6,485.80$
Dues/Subscriptions 1,203.16$
Employee Benefits 6,924.85$
Facility 67,845.38$
Insurance 23,431.00$
Internet 7,693.45$
Janitorial & Cleaning 27,675.00$
IT 3,754.00$
Labor - Sales Commission 5,250.00$
Labor - Production 6,792.61$
Labor Security/Golf Carts 9,479.29$
Legal 1,800.00$
Lodging 736.00$
Mail - Postage/Shipping 150.00$
ALL MARKETING 71,025.00$
Non-Social Food 5,884.90$
Production 15,788.85$
Repairs and Maintenance 17,349.66$
Sales Team Expenses 2,300.18$
Software 778.50$
Sound 32,846.50$
SUMMER 2020 LABOR & OPERATING EXPENSES
SUMMER 2020 REVENUES
GRFA 2020 BUDGET FOR TOV
December 1, 2020 - Page 208 of 338
Supplies 6,093.94$
Supplies IT 1,456.83$
Talent / Speakers 48,262.56$
Telephone 1,480.64$
Training 1,000.00$
Transportation 500.00$
Trash 1,620.00$
Utilities 21,000.00$
Total Labor & Operating Expenses 719,397.43$
-$
NET PROFIT/(LOSS)(443,402.43)$
December 1, 2020 - Page 209 of 338
VAIL VALLEY FOUNDATION
Officers
• Ann Smead, Chairman
• Mike Imhof, President
• Bob Ford, Treasurer
• Heidi Elzinga, Secretary
• Sarah Johnson, Senior Vice President, YouthPower365
Board of Directors
• Andy Arnold
• John Arnold
• Carrie Besnette Hauser
• Sam Bronfman
• Linn Brooks
• Susan Campbell
• Charlene Chen
• Alejandra Cortés de Milmo
• Steve Coyer
• Matt Donovan
• Johannes Faessler
• Tim Finchem
• Margie Gart
• Sheika Gramshammer
• Nadia Guerriero
• Beth Howard
• Al Hubbard
• B.J. Hybl
• David Hyde
• Mike Imhof
• Chris Jarnot
• Cheryl Jensen
• Alexia Jurschak
• Anne-Marie Keane
• Sarah Millett
• Ellen Moritz
• Kaia Moritz
• Dan Pennington
• Jill Plancher
• David Salvin
• Ken Schanzer
• Susanna Shannon
• Rod Slifer
• Ann Smead
• Hap Stein
• Kristin Tang
• Fred Tresca
• Gary Woodworth
• Kristy Woolfolk
Life Trustees
• Adam Aron
• Judy Berkowitz
• Marlene Boll
• Bjorn Erik Borgen
• Berry Craddock
• Jack Crosby, In Memoriam
• Andy Daly
• Bill Esrey
• President Gerald R. Ford, In Memoriam
• Harry Frampton
• Pete Frechette, In Memoriam
• Steve Friedman
• John Galvin, In Memoriam
• John Garnsey
• George Gillett
• Donna Giordano
• Pepi Gramshammer, In Memoriam
• Steve Haber
• Martha Head
• Mike Herman
• William Hybl
• Elaine Kelton
• Kent Logan
• Peter May
• Eric Resnick
• Doug Rippeto
• Mike Shannon
• Stanley Shuman
• Oscar Tang
• Stew Turley
• Betsy Wiegers
GRFA Staff
1. Mike Imhof – President
2. Tom Boyd - Venue Director
3. Sarah Franke – VP Marketing & Operations
4. Dave Dressman - VP, Sales & Sponsorship
December 1, 2020 - Page 210 of 338
2021 Annual Contribution: Vail Valley Foundation Dave Dressman
Town of Vail 2021 Annual Council Contribution Request
CONTRIBUTION POLICY
All contribution requests received by the Town of Vail will be processed in the following manner:
A. All requests must be submitted electronically. Incomplete applications and supplemental information will not be accepted. THE
TOWN COUNCIL WILL ONLY BE GIVEN YOUR COMPLETED APPLICATION FORMS. NO SUPPLEMENTAL INFORMATION WILL BE GIVEN
TO THE TOWN COUNCIL.
B. All applications for annual funding shall be completed and submitted by September 30th by 5:00 P.M.
C. The Town Council will evaluate the various proposals based on their direct benefit to the entire community of Vail, fulfillment of
the Town’s mission, and how this contribution will affect our resort community’s future health. The Town Council’s mission
statement reads: In order to be the premier international mountain resort community, we’re committed to growing a vibrant,
diverse economy and community, providing our citizens and guests with exceptional services and an abundance of recreational,
cultural and educational opportunities.
DISCLOSURE TO ALL APPLICANTS:
1. No money will be disbursed until March 1st, 2021.
2. Because of uncertainty of revenue estimates, please note the following possibilities:
a) Contribution funding may be reduced based on 2021 revenues.
b) The Town of Vail may choose to disburse funding in quarterly installments throughout 2021. Special event funding will
follow the CSE’s guideline of payment in thirds pending completion of CSE and Town of Vail permitting requirements.
3. Notification of awards will be sent after the Council approves the final budget in December.
GENERAL INSTRUCTIONS:
All applications must be submitted by September 30th by 5:00 P.M. Any application received after that date will not be considered. Please
complete all fields in this application. No hard copies are accepted.
Email contact
ddressman@vvf.org
What is the name of your organization?
Vail Valley Foundation
What category of funding are you applying for? (See definitions at www.vailgov.com/departments/finance/grant-
process)
Signature Events
Type of Funding Requested
Cash and In-kind
Amount of Cash Contribution Requested
$140,000
In-Kind Contribution Requested
40000
What is the name of your event?
GoPro Mountain Games
Is this a new event or program?
No
How much funding did you receive from the Town of Vail for 2020? (Please include total funding you received from
the CSE and Town Council)
$15,000
December 1, 2020 - Page 211 of 338
Proposed Event/Program Start Date
06/10/2021
Proposed Event/Program End Date
06/13/2021
Name of person completing the application
Dave Dressman
Title of person completing the application
Event Director / VP Sales & Sponsorship
Provide name of person or entity to whom the funding check will be cut.
Vail Valley Foundation
Mailing Address Street
90 Benchmark Road #300
City
Avon
State
Colorado
Zip Code
81620
Telephone number
9707772015
Email address
ddressman@vvf.org
Event/program and/or organization website
mountaingames.com
Number of years organization has been in business
37
Organization's Mission Statement
To enhance the quality of life in the Vail Valley and showcase our community to a global audience through arts, athletics and
education.
Organization's Tax Status
Non-Profit (501C-3)
If applicable, please attach current State Department of Revenue Certificate with this application.
VVF IRS Tax Exempt Letter 501(c)(03).pdf
EVENT/PROGRAM DESCRIPTION
Is this a new or existing event/program in Vail?
Existing
How many years has the event or program been produced in Vail?
18
How does your request support item 1C of the Contribution Policy (See above)
The Mountain Games places Vail on a global stage and is the preeminent event within the world of Adventure Sports and across
the Outdoor Industry. The event delivers significant economic impact to the TOV and helps kickstart the economic vitality of the
Summer Season. It brings world class athletes, respected corporate brand partners and a far reaching marketing and PR
campaign which further places the Vail Brand in the spotlight. Mountain Games has mass appeal. Whether you are a hardcore
river rat, professional cyclist, weekend warrior, or an active family, there is something for everyone. The event truly showcases
all that is magical about Summer in Vail and delivers a world class experience for both locals and tourists.
December 1, 2020 - Page 212 of 338
Please describe the location(s) of the event or program in previous years.
From Lionshead to Ford Park/GRFA and everything in between.
Please provide a detailed description of the event/program and its activities.
The best all-around mountain experience anywhere in the world returns to Vail when the GoPro Mountain Games get under way
June 10-13, 2021.
Thousands of pro and amateur adventure athletes sign up each year and converge upon the mountains and rivers of Vail to
compete in 11 disciplines and more than 30 competitions including kayaking, running, slackline, DockDogs, trail running,
mountain and road cycling, climbing, photography and more. The total cash prize purse exceeds $120,000.
The competitions are just the beginning. The event also features the GoPro Mountains of Music concert series throughout the
weekend. There are also a host of kids activities and events, a series of yoga sessions, food vendors, art exhibitions, and an
expansive sponsor village featuring approximately 150 of the outdoor industry’s top brands and including tons of giveaways and
activities.
Do you plan to use Vail Recreation District Facilities?
No
If any of the event/program takes place outside of the Town of Vail, please explain where the event will take place
and why.
Our Steep Creek Kayak Championship takes place in Red Cliff due to the Class V whitewater. We also host segments of our Disc
Golf competition in other areas of the Vail Valley.
ENVIRONMENTAL PRACTICES
Which of these environmental practices will you commit to executing at your event/program?
Use of Zero Hero Tents & staffing, Use of Voltz Wagon for Power, Use of recyclable materials - banners, paper, etc., Ban use of
plastic bags, Remind guests to bring re-usable bags and water bottles, Encourage use of bicycles, buses, shuttles, carpools,
walking or public transit to event, Enforce no idling policy for staff and guests, Recycling required in all areas of event,
Wastewater will be properly disposed of, Use eco-friendly serving utensils (compostable or recyclable), Ban styrofoam, not
allowed within town limits, Compost food waste, Provide water bottle filling stations
Please describe your commitment to environmental sustainability and detail measures that will be taken during
your event to ensure minimal environmental impact and sustainable best practices.
VVF partners Walking Mountains and hires their staff to help us ensure minimal environmental impact. We also communicate
specific environmental/sustainability guidelines to all partners, sponsors and staff and message this information to guests in
advance and during the Event.
EVENT/PROGRAM INFORMATION
Number of participants (athletes, artists, exhibitors, etc.) anticipated
4,000
Number of volunteers needed
300
Number of event/program staff
50
Estimate of total number of spectators/attendees anticipated
80,000
Estimate the number of destination guests from within Colorado, with a focus on the Front Range that your
event/program will bring to Vail
30,000
Estimate the number of destination guests from outside Colorado your event/program will bring to Vail
24,000
Estimate the number of international guests your event/program will bring to Vail
1,000
December 1, 2020 - Page 213 of 338
How will your event/program increase sales tax in Vail?
By filling hotels and town restaurants and shops with participants and spectators over the four days of the event, as well as
sponsors and staff for numerous days surrounding the event window.
Brand Fit: How will your event or program support the mission and vision of the Vail Town Council?
The Mountain Games places Vail on a global stage and is the preeminent event within the world of Adventure Sports and across
the Outdoor Industry. The event delivers significant economic impact to the TOV and helps kickstart the economic vitality of the
Summer Season. It brings world class athletes, respected corporate brand partners and a far reaching marketing and PR
campaign which further places the Vail Brand in the spotlight. Mountain Games has mass appeal. Whether you are a hardcore
river rat, professional cyclist, weekend warrior, or an active family, there is something for everyone. The event truly showcases
all that is magical about Summer in Vail and delivers a world class experience for both locals and tourists.
Brand Fit: How will your event or program support the Vail brand identity?
The Mountain Games highlights the many elements that make Vail amazing; mountains, rivers, dining, trails, lodging, merchants,
active lifestyle, live music, dogs, and the overall beauty of our community. The Event is consistently ranked extremely high in
customer satisfaction and 'net promoter' score. This means we provide an exceptional experience for our attendees and shine a
very positive light on the Vail Brand.
Community Enrichment: How will your event/program attract target markets of both visitors and community
members?
Athletes, Art, Music, Mountains is the tagline of the Mountain Games. There is something for everyone. And, by keeping the
event free and allowing 'Joes' to compete alongside the Pros, the event is inclusive and inviting to visitors of all shapes, forms and
skill levels.
Growth Potential: How will the event/program deliver fresh content? (Fresh content means new programming,
entertainers, adding additional days and activities.)
We are again working to program a Sunday night concert to help keep people in town for a longer duration. We will continue to
add and refresh our competitions and activations as well, to make sure the event continues to evolve and remains a continued
draw for those that have been coming since its beginning, as well as those experiencing it for the first time.
Growth Potential: How will the event/program promote an atmosphere of vitality, fun and celebration?
These are foundational elements of the Mountain Games. From Thursday morning through Sunday night the VVF programs
nonstop activity and options for guests across athletics, music, family activities, film, art, shopping, etc...The Mountain Games is
a celebration of mountain culture and outdoor lifestyle.
Marketing Strength: What is the potential for the event/program to leverage media exposure and attract
sponsorship support?
High. We are able to keep the event free due to our sponsors who truly value both the on site experiential component as well as
the significant media and content reach. GMG attracts approximately 150 Brand Partners who all pay a sponsorship fee.
Potential: How will the event or program enhance Leadership Skills: locally, nationally and internationally?
Through execution of an exceptionally well planned and activated world class event. Through giving local and non-local workers,
specialists and volunteers the ability to be a part of a truly special event. By putting pro and joe athletes from around the world,
men and women, kids and adults, on the same starting lines.
Community Enrichment: What is the lasting community involvement opportunity and/or lasting community benefit
of the event or program?
For 18 years the Mountain Games has been the gold standard of outdoor, adventure sports and mountain events. Vail is
synonymous with the event and receives millions of positive PR and media impressions each year. The event showcases the
countless outdoor activities one can participate in during the Summer season in the Vail Valley.
How will the event or program leverage media and attract donor and sponsorship support?
Via the efforts of the VVF sales, development and marketing teams, word of mouth, past reputation, and
marketing/communications efforts. Additionally, the reach of our partner brands extends our opportunity to leverage additional
media contacts and social/lifestyle influencers.
EVENT ECONOMIC IMPACT
Potential benefits to the Town of Vail - Estimate number of room nights for your event or program.
7,000
Potential benefits to the Town of Vail - Potential benefits to the Town of Vail - Estimate increased spending
generated by your event or program.
$7,000,000
December 1, 2020 - Page 214 of 338
Example: Increased spend by attendees in restaurants, shops, lodging or activities.
Potential benefits to the Town of Vail - What estimated return on investment (ROI) in dollars should the Town of
Vail expect?
$50
ROI in this case refers to for each dollar the event/program is funded, how many dollars will be received by the Town of Vail from event impact.)
Example: Estimated ROI - Formula: # of attendees x total average spending = $ (2000 attendees) x ($240 daily spend ) = $480,000
Explanation of how you will direct prospective attendees to book lodging within the Town of Vail and a description
of how you will track the number of lodging nights generated. REMINDER: Per the CSE funding agreement, the
event producer is REQUIRED to direct attendees to book in Town of Vail hotels and lodges.
We will direct prospective attendees to book lodging within the Town of Vail through our event website and email newsletters.
Mountaingames.com has a robust 'Lodging & Accommodations' section built out within our main 'Plan Your Visit' page. Each year
our team works closely with Vail lodging properties to communicate yearly summer rates and offerings through this webpage as
well as highlight various properties in Vail through email communications to our e-newsletter list. We will track the total number
of lodging nights generated through our independent on-site intercept survey and the total room nights booked by our event
partners and event staff. We also utilized the Vail occupancy reports as a benchmark tool to compare and support our numbers.
BUDGET
Using the provided budget template, provide a detailed estimated event/program budget, including anticipated revenues and expenses.
Are your books audited?
Yes
Describe how you will use the funds requested?
The TOV funds will be used against the overall event Budget. The Event costs the VVF approximately $2.75m to operate each
year, which is funded via 3 revenue streams: 1. Sponsorship and Govt funding 2. Athlete Registrations and 3. F&B. The TOV's
$140,000 will help us fund all of the various components of the event.
Please upload event/program/organization budget.
GMG 2021 Budget Forecast for TOV.xlsx
Who currently funds the event/program?
150 Brand Partners.
Who currently funds your organization?
Sponsors, Donors, Ticket Buyers/Participants, Grants.
What percentage % of the total event budget is being requested to fund?
5
If the event/program is not funded at full request, how will the event change with a lower funding allocation?
Without the TOV funding, we would need to evaluate certain budget cuts in order for the VVF to continue to operate a better than
breakeven budget scenario. It would impact our ability to maintain the highest level event, and ensure continued growth and
improvement.
Should the Council decide not to support this event/program at all, will it still occur?
Yes
What dollar amount of the total event/program gross revenue do you expect the event itself to generate? (ticket
sales, merchandise, food and alcohol sales, etc.)
2,900,000
Do you intend to host the event or program in Vail beyond 2021?
Yes
Do you anticipate requesting funding from the CSE for 2021?
No
Audience: Who is your audience? (You may choose more than one.)
First time visitors, Returning guests, Primary and Second Homeowners, Local residents
December 1, 2020 - Page 215 of 338
Channels: Which of these channels will you utilize to promote your event or program? (You may select more than
one.)
Print - Local, Print - Regional, Print - National, Editorial, Radio, Television, Online Event Listings, E-newsletters, Web, Media
Plan/Public Relations, Grassroots, Facebook, Instagram, Twitter, Posters, Rack Cards, Event/Program App, Signage – Banners, etc,
Co-promotions, Partnerships, Local Vail Businesses, Concierge Visits, Other
Please explain "Other".
Promo Events, Elements Series
SPONSORSHIPS & PARTNERSHIPS
1. What is the dollar $ amount of sponsorships and/or partnerships from other sources reflected in the
event/program budget?
$2,500,000
1a. What is the dollar $ amount of in-kind services or items provided from sponsors or partners?
$250,000
2. Please list your confirmed sponsors or partners.
GoPro, GMC, TIAA Bank, Yeti, Nature Valley, Pacifico, Orijen Dog Food, Go RVing, L.L.Bean, Deep Eddy Vodka, Smartwool,
Constellation Wines and many others.
3. Please explain the potential for additional sponsorships or partners.
VVF seeks sponsorship for the event year round.
ADDITIONAL INFORMATION
Are there any other things you'd like to share with Council and staff that are not included in the application?
As we navigate through the chaos of 2020 and look ahead to how live events will recover, we feel strongly that Mountain Games
can continue to be a world class event in 2021 and beyond. One reason we feel this way is that we have had very, very high
sponsor retention through the 2020 event cancellation which speaks to the power of the Mountain Games brand and the Vail
brand. It is a great indicator that athletes, sponsors and event attendees are excited to return in 2021. 90%+ of our larger
sponsors all amended their contracts to stick with us through the pandemic. Additionally, we have had countless athletes,
volunteers, attendees and partners reach out to us over the past several months to let us know how excited they are to be back
in Vail next June. We greatly appreciate the support of the TOV and Town Council and we are motivated and excited to host a
safe and healthy GoPro Mountain Games in 2021.
REQUIRED ATTACHMENTS
Organization rosters naming all officers, board of directors and respective positions as relevant
VVF Roster 2020 for TOV Funding (GMG).pdf
OPTIONAL ATTACHMENTS
List any URLs where additional information can be found, including photos, videos or other content relevant to
your application.
mountaingames.com/highlights/
Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding
Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding
Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding
We encourage questions about the Council application to be sent via email to Carlie Smith - csmith@vailgov.com. Phone calls for further discussion
can be scheduled over email as well.
--->The "Save Draft" button below allows you to save your application and
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December 1, 2020 - Page 216 of 338
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submit.
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the Menu page and click "Submit Request". You will receive a confirmation
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Number
1
Linked Users
ddressman@vvf.org
Submission Date
09/15/2020
Submission Date
09/15/2020
Submission Date
09/15/2020
2021 Annual Contribution: File Attachments
If applicable, please attach current State Department of Revenue Certificate with this application.
VVF IRS Tax Exempt Letter 501(c)(03).pdf
Please upload event/program/organization budget.
GMG 2021 Budget Forecast for TOV.xlsx
Organization rosters naming all officers, board of directors and respective positions as relevant
VVF Roster 2020 for TOV Funding (GMG).pdf
December 1, 2020 - Page 217 of 338
December 1, 2020 - Page 218 of 338
December 1, 2020 - Page 219 of 338
Sheet1
GoPro Mountain Games 2021 Budget Forecast
Revenues
4300 Title Sponsor 400,000.00
4310 Platinum Sponsor 650,000.00
4315 Gold Sponsor 500,000.00
4320 Silver Sponsor 300,000.00
4325 Special Contributor 300,000.00
4330 Community Sponsor 10,000.00
4335 Official Supplier Sponsor 130,000.00
4340 Government Support 140,000.00
4420 Participant (Athlete) Fees 100,000.00
4430 Credentials 7,500.00
4480 Miscellaneous Income / F&B 30,000.00
Total w/o trades $2,567,500.00
4900 Traded Gifts 35,000.00
4905 Traded Goods 9,000.00
4910 Traded Lodging 20,000.00
4915 Traded Marketing 300,000.00
Total with Trades $2,931,500.00
Expenses
5010 Announcers 10,950.00
5065 Bank Fees 500.00
5090 Bibs 19,275.00
5125 Construction Materials 3,600.00
5135 Contract Labor 17,500.00
5145 Credentials 2,350.00
5154 Security and Safety 76,801.50
5175 Dues & Subscriptions 1,030.00
5200 Entertainment 150,665.00
5205 Equipment Rental 154,701.91
5208 Event Specialist 150,112.50
5235 Gifts 49,640.98
5260 Insurance 75,000.00
5350 Labor 575,858.57
December 1, 2020 - Page 220 of 338
Sheet1
5375 Commissions 187,544.00
5405 Lodging 38,734.26
5420 MKTG/PR/VIDEO/ADV 175,000.00
5475 Media TV 165,000.00
5525 Non-Social Food 12,425.00
5535 Permits 29,953.00
5555 Prizes - Cash and non Cash 127,000.00
5630 Sales- Contract Fulfillment 70,000.00
5635 Sales Team Expenses 40,000.00
5645 Signs 55,666.36
5646 Sod & Other Property Damage 27,500.00
5670 Social - Food & Beverage 48,160.50
5690 Sound 31,425.00
5700 Supplies 2,650.00
5715 Telephone 1,500.00
5740 Transportation 5,395.00
5745 Trash 28,750.00
5750 Utilities 1,500.00
Subtotal Expense w/o trades: $2,336,188.58
5900 Trade Gifts 35,000.00
5905 Trade Goods 9,000.00
5910 Trades Lodging 20,000.00
5915 Trades Marketing 300,000.00
Subtotal Expense: $2,700,188.58
Net Profit (Loss) $231,311.42
December 1, 2020 - Page 221 of 338
VAIL VALLEY FOUNDATION
Officers
• Ann Smead, Chairman
• Mike Imhof, President
• Bob Ford, Treasurer
• Heidi Elzinga, Secretary
• Sarah Johnson, Senior Vice President, YouthPower365
Board of Directors
• Andy Arnold
• John Arnold
• Carrie Besnette Hauser
• Sam Bronfman
• Linn Brooks
• Susan Campbell
• Charlene Chen
• Alejandra Cortés de Milmo
• Steve Coyer
• Matt Donovan
• Johannes Faessler
• Tim Finchem
• Margie Gart
• Sheika Gramshammer
• Nadia Guerriero
• Beth Howard
• Al Hubbard
• B.J. Hybl
• David Hyde
• Mike Imhof
• Chris Jarnot
• Cheryl Jensen
• Alexia Jurschak
• Anne-Marie Keane
• Sarah Millett
• Ellen Moritz
• Kaia Moritz
• Dan Pennington
• Jill Plancher
• David Salvin
• Ken Schanzer
• Susanna Shannon
• Rod Slifer
• Ann Smead
• Hap Stein
• Kristin Tang
• Fred Tresca
• Gary Woodworth
• Kristy Woolfolk
Life Trustees
• Adam Aron
• Judy Berkowitz
• Marlene Boll
• Bjorn Erik Borgen
• Berry Craddock
• Jack Crosby, In Memoriam
• Andy Daly
• Bill Esrey
• President Gerald R. Ford, In Memoriam
• Harry Frampton
• Pete Frechette, In Memoriam
• Steve Friedman
• John Galvin, In Memoriam
• John Garnsey
• George Gillett
• Donna Giordano
• Pepi Gramshammer, In Memoriam
• Steve Haber
• Martha Head
• Mike Herman
• William Hybl
• Elaine Kelton
• Kent Logan
• Peter May
• Eric Resnick
• Doug Rippeto
• Mike Shannon
• Stanley Shuman
• Oscar Tang
• Stew Turley
• Betsy Wiegers
GoPro Mountain Games Event Staff
1. Mike Imhof – President & CEO
2. Dave Dressman - Event Director, VP Sales &
Sponsorship
3. Tom Boyd - Communications Director
4. Sarah Franke - VP, Operations & Marketing
December 1, 2020 - Page 222 of 338
Users: ddressman@vvf.org
Email:
ddressman@vvf.org
December 1, 2020 - Page 223 of 338
2021 Annual Contribution: Colorado Snowsports Museum & Hall of Fame Jen Mason
Town of Vail 2021 Annual Council Contribution Request
CONTRIBUTION POLICY
All contribution requests received by the Town of Vail will be processed in the following manner:
A. All requests must be submitted electronically. Incomplete applications and supplemental information will not be accepted. THE
TOWN COUNCIL WILL ONLY BE GIVEN YOUR COMPLETED APPLICATION FORMS. NO SUPPLEMENTAL INFORMATION WILL BE GIVEN
TO THE TOWN COUNCIL.
B. All applications for annual funding shall be completed and submitted by September 30th by 5:00 P.M.
C. The Town Council will evaluate the various proposals based on their direct benefit to the entire community of Vail, fulfillment of
the Town’s mission, and how this contribution will affect our resort community’s future health. The Town Council’s mission
statement reads: In order to be the premier international mountain resort community, we’re committed to growing a vibrant,
diverse economy and community, providing our citizens and guests with exceptional services and an abundance of recreational,
cultural and educational opportunities.
DISCLOSURE TO ALL APPLICANTS:
1. No money will be disbursed until March 1st, 2021.
2. Because of uncertainty of revenue estimates, please note the following possibilities:
a) Contribution funding may be reduced based on 2021 revenues.
b) The Town of Vail may choose to disburse funding in quarterly installments throughout 2021. Special event funding will
follow the CSE’s guideline of payment in thirds pending completion of CSE and Town of Vail permitting requirements.
3. Notification of awards will be sent after the Council approves the final budget in December.
GENERAL INSTRUCTIONS:
All applications must be submitted by September 30th by 5:00 P.M. Any application received after that date will not be considered. Please complete
all fields in this application. No hard copies are accepted.
Email contact
jen@snowsportsmuseum.org
What is the name of your organization?
Colorado Snowsports Museum & Hall of Fame
What category of funding are you applying for? (See definitions at www.vailgov.com/departments/finance/grant-
process)
Services
Type of Funding Requested
Cash and In-kind
Amount of Cash Contribution Requested
$65,903
In-Kind Contribution Requested
9,000 Rent & One silver parking pass and one blue parking pass
What is the name of your program?
Through the Lens
Is this a new event or program?
No
How much funding did you receive from the Town of Vail for 2020? (Please include total funding you received from
the CSE and Town Council)
$52,207
December 1, 2020 - Page 224 of 338
Will you also apply for 2021 funding from the CSE?
Yes
How much funding will you request for 2021 from the CSE?
10,000
What program are you requesting CSE funding for? Please describe.
Through the Lens, we are hoping to host this program virtual.
Name of person completing the application
Jen Mason
Title of person completing the application
Executive Director
Provide name of person or entity to whom the funding check will be cut.
Colorado Snowsports Museum
Mailing Address Street
PO BOX 1976
City
Vail
State
Colorado
Zip Code
81657
Telephone number
970-476-1876
Email address
Museum@snowsportsmuseum.org
Event/program and/or organization website
www.snowsportsmuseum.org
Number of years organization has been in business
44
Organization's Mission Statement
To Celebrate Colorado Snowsports by telling stories that educate and inspire others to seek adventure.
Organization's Tax Status
Non-Profit (501C-3)
If applicable, please attach current State Department of Revenue Certificate with this application.
EVENT/PROGRAM DESCRIPTION
Is this a new or existing event/program in Vail?
Existing
How many years has the event or program been produced in Vail?
2
December 1, 2020 - Page 225 of 338
How does your request support item 1C of the Contribution Policy (See above)
In order to be the premier international mountain resort community, we’re committed to growing a vibrant, diverse economy and
community, providing our citizens and guests with exceptional services and an abundance of recreational, cultural and
educational opportunities. The Museum is an educational facility located in the heart of Vail Village. The museum is a vital part
of the community, when Pepi passed away the Museum quickly became a gathering place for locals to learn about his life. We are
serve thousands of Vail guest by educating and celebrating the snowsports industry. Vail is a SKI town born and raised, we are
telling the Vail story daily. Vail was developed by a 10th Mountain soldier, with a close proximity to Camp Hale the museum has
become an attraction that is drawing many historians. We educate the masses of the stories of the 10th Mountain Division. The
Museum has a become a resource of knowledge on the 10th Mountain Division. We hosted many events in February 2019 on the
75th anniversary of battle of Riva Ridge with both the current 10th Mountain soldiers and World War II veterans. The Museum is
quickly becoming a community center that is hosting events of up to 200 people. We hope we can host events that size in the
future. Until then we are a safe environment to spend a few hours learning about Colorado's rich snowsports history.
Please describe the location(s) of the event or program in previous years.
We have hosted the Through the Lens series in the Colorado Snowsports Museum. The museum is quickly become a venue of
education and small events.
Please provide a detailed description of the event/program and its activities.
The Colorado Snowsports Museum is an extraordinary cultural and educational facility, featuring 6 primary new exhibits with
many interactive components. The presentation series is way to bring the museum to life. With the individuals who have shaped
this industry we all love into what is it today.
If any of the event/program takes place outside of the Town of Vail, please explain where the event will take place
and why.
We host no events outside of the town of Vail
EVENT/PROGRAM INFORMATION
Brand Fit: How will your event or program support the mission and vision of the Vail Town Council?
A healthy museum community increases the sophistication of its residents and elevates the cultural experience of its visitors.
Brand Fit: How will your event or program support the Vail brand identity?
The highly innovative and entertaining museum adds vibrancy to Vail; especially during the off season when fewer establishments
are open or inclement weather days. The level of excellence and use of technology as a result of the renovation has elevated the
museum to a standard that both residents and Vail guest expect.
Community Enrichment: How will your event/program attract target markets of both visitors and community
members?
We advertise and promote the Museum's programs through a local and regional newspapers and through direct contact with to
our members and visitors. Since the global shut down we have been experiencing an influx of local residents, that say I have
always wanted to visit. Once they walk through the doors they are amazed by the technology and extensive amount of
information in the museum.
Growth Potential: How will the event/program deliver fresh content? (Fresh content means new programming,
entertainers, adding additional days and activities.)
The Colorado Snowsports Museum has an extensive artifact collection. The museum is attempting to digitize the entire collection.
This will take years but as we expand our digital collection we share this collection online with all of our visitors and members.
Growth Potential: How will the event/program promote an atmosphere of vitality, fun and celebration?
Our mission begins with Celebrate Colorado Snowsports. We have a very energetic staff, that keeps the guests of the Museum
entertained for hours on end with stories of the past. We have hosted Vail Walking tours since mid May 3 days a week. We have
had many locals attend the tours along with many guests. It is a fun way to spend an hour and learn something new.
Potential: How will the event or program enhance Leadership Skills: locally, nationally and internationally?
As museums are functioning more and more like community centers in providing access to current trends and new ideas, the
Colorado Snowsports Museum has become a hot spot for civic engagement. Our work with the Cultural and heritage committee
at the town of Vail has proven the museum as a leader both locally and nationally.
December 1, 2020 - Page 226 of 338
Community Enrichment: What is the lasting community involvement opportunity and/or lasting community benefit
of the event or program?
The Colorado Snowsports Museum and its involvement with the 10th Mountain Division is putting Vail on the map as the public
interests in the 10th Mountain Division continues to grow. The famed 10th Division has been embraced by Vail Resorts with their
legacy day parades.
How will the event or program leverage media and attract donor and sponsorship support?
We are the Colorado Snowsports Museum, we celebrate all of the resorts. We are featured in many Colorado newspapers, social
medial outlets nationwide and the Vail Daily features events happening at the museum frequently.
Please upload course syllabus, class descriptions or program details.
Brochure Final.pdf
BUDGET
Using the provided budget template, provide a detailed estimated event/program budget, including anticipated revenues and expenses.
Are your books audited?
No
Describe how you will use the funds requested?
The museum is an extraordinary cultural and education facility, featuring six primary exhibits with interactive components. Using
the latest museum technology, with our touchscreen displays it allows visitors to explore far beyond the walls of the Museum.
Following a 2.6 million dollar renovation, the Colorado Snowsports Museum, Vail's only museum, is positioning itself as "must see"
museum in the state of Colorado. The Museum currently offers free admission for our guests, theater screening of industry
documentaries, curator museum tours, Vail walking history tours of Vail Village and online digital presentations will be hosted this
winter. Our event series Through the Lens was a very successful series for the Museum on Wednesday evenings last winter. We
hope to continue that series in the winter of 2021/2022 for the upcoming season we will be hosting this series virtually. We will
be hosting the series on Wednesday's throughout the winter.
Please upload event/program/organization budget.
Updated fiscal year budget 20-21.xlsx
Who currently funds the event/program?
Town of Vail, Vail Daily, West Vail Liqour Mart and private donations
Who currently funds your organization?
The Colorado Snowsports Museum receives funding from numerous sources. The Hall of Fame gala, golf tournament and the 10th
Mountain event located at the 10th Mountain restaurant last year were a net revenue to the Museum of over 100K. Without these
events in the fiscal year 20/21 are revenues are substantially down.
What percentage % of the total event budget is being requested to fund?
12
If the event/program is not funded at full request, how will the event change with a lower funding allocation?
At this time I am not sure what will occur with the loss of revenue. The museum we are still working very hard at all revenue
sources.
Should the Council decide not to support this event/program at all, will it still occur?
Yes
Do you intend to host the event or program in Vail beyond 2021?
Yes
Do you anticipate requesting funding from the CSE for 2021?
Yes
Audience: Who is your audience? (You may choose more than one.)
First time visitors, Returning guests, Primary and Second Homeowners, Local residents
SPONSORSHIPS & PARTNERSHIPS
December 1, 2020 - Page 227 of 338
1. What is the dollar $ amount of sponsorships and/or partnerships from other sources reflected in the
event/program budget?
$15,000
1a. What is the dollar $ amount of in-kind services or items provided from sponsors or partners?
$3,500
2. Please list your confirmed sponsors or partners.
Vail Resorts Epic promise, CRH America, 10th Mountain Division Foundation, the Greenwood Fund, National Endowment for
Humanities
3. Please explain the potential for additional sponsorships or partners.
Alpine Bank, First Bank of Vail, Slifer Smith & Frampton Real Estate, We are seeking both in-kind and trade.
ADDITIONAL INFORMATION
Are there any other things you'd like to share with Council and staff that are not included in the application?
The museum is an vital partner with the sustainable destination certificate. The Museum checks off many boxes that are a
requirement to have this prestige honor.
REQUIRED ATTACHMENTS
Organization rosters naming all officers, board of directors and respective positions as relevant
CSSM BOD Members as of June 2020 with comittees.xlsx
If you received Council funding for 2020, please upload a document recapping the use of prior year Council funds
2020 TOV FUNDING RECAP.docx
OPTIONAL ATTACHMENTS
List any URLs where additional information can be found, including photos, videos or other content relevant to your
application.
Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding
Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding
Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding
We encourage questions about the Council application to be sent via email to Carlie Smith - csmith@vailgov.com. Phone calls for further discussion
can be scheduled over email as well.
--->The "Save Draft" button below allows you to save your application and
come back to work on it again.
--->The "Save" button is for when your application is complete and ready to
submit.
---> Your application has not been formally submitted until you navigate to
the Menu page and click "Submit Request". You will receive a confirmation
email once your application has been submitted.<---
Number
Linked Users
jen@snowsportsmuseum.org
December 1, 2020 - Page 228 of 338
2021 Annual Contribution: Betty Ford Alpine Gardens Melissa Ebone
Town of Vail 2021 Annual Council Contribution Request
CONTRIBUTION POLICY
All contribution requests received by the Town of Vail will be processed in the following manner:
A. All requests must be submitted electronically. Incomplete applications and supplemental information will not be accepted. THE
TOWN COUNCIL WILL ONLY BE GIVEN YOUR COMPLETED APPLICATION FORMS. NO SUPPLEMENTAL INFORMATION WILL BE GIVEN
TO THE TOWN COUNCIL.
B. All applications for annual funding shall be completed and submitted by September 30th by 5:00 P.M.
C. The Town Council will evaluate the various proposals based on their direct benefit to the entire community of Vail, fulfillment of
the Town’s mission, and how this contribution will affect our resort community’s future health. The Town Council’s mission
statement reads: In order to be the premier international mountain resort community, we’re committed to growing a vibrant,
diverse economy and community, providing our citizens and guests with exceptional services and an abundance of recreational,
cultural and educational opportunities.
DISCLOSURE TO ALL APPLICANTS:
1. No money will be disbursed until March 1st, 2021.
2. Because of uncertainty of revenue estimates, please note the following possibilities:
a) Contribution funding may be reduced based on 2021 revenues.
b) The Town of Vail may choose to disburse funding in quarterly installments throughout 2021. Special event funding will
follow the CSE’s guideline of payment in thirds pending completion of CSE and Town of Vail permitting requirements.
3. Notification of awards will be sent after the Council approves the final budget in December.
GENERAL INSTRUCTIONS:
All applications must be submitted by September 30th by 5:00 P.M. Any application received after that date will not be considered. Please complete
all fields in this application. No hard copies are accepted.
Email contact
melissa@bettyfordalpinegardens.org
What is the name of your organization?
Betty Ford Alpine Gardens
What category of funding are you applying for? (See definitions at www.vailgov.com/departments/finance/grant-
process)
Services
Type of Funding Requested
Cash and In-kind
Amount of Cash Contribution Requested
$95,000
In-Kind Contribution Requested
2 designated parking spots in Ford Park, 1 blue parking pass in winter for use of the Director
What is the name of your program?
Gardens Care and Upkeep and Capital Request for the Rooftop Outdoor Classroom
Is this a new event or program?
No
How much funding did you receive from the Town of Vail for 2020? (Please include total funding you received from
the CSE and Town Council)
$90,000
December 1, 2020 - Page 229 of 338
Will you also apply for 2021 funding from the CSE?
Yes
How much funding will you request for 2021 from the CSE?
30,000
What program are you requesting CSE funding for? Please describe.
Summer 2021 Exhibit - Plants Are an Answer
There can be a general feeling of hopelessness when it comes to solutions for a changing climate due to increasing greenhouse
gases. Plants Are an Answer gives positive, approachable ways to make an impact. The exhibit will include 16 stunning indoor
panels focused on Project Drawdown's plant-based solutions and the outdoor panels will bring different worldwide ecosystems to
life. The exhibit will be supported by an expert speaker series and training workshops.
Name of person completing the application
Melissa Ebone
Title of person completing the application
Director of Development
Provide name of person or entity to whom the funding check will be cut.
Betty Ford Alpine Gardens
Mailing Address Street
183 Gore Creek Drive
City
Vail
State
Colorado
Zip Code
81657
Telephone number
970-476-0103
Email address
melissa@bettyfordalpinegardens.org
Event/program and/or organization website
bettyfordalpinegardens.org
Number of years organization has been in business
34
Organization's Mission Statement
This mission of Betty Ford Alpine Gardens is to deepen understanding and promote conservation of alpine plants and fragile
mountain environments. Our mission aligns with the Town of Vail's mission to preserve our surrounding natural environment and
to provide citizens and guests with an abundance of recreational and educational opportunities.
Organization's Tax Status
Non-Profit (501C-3)
If applicable, please attach current State Department of Revenue Certificate with this application.
CO Tax exempt.pdf
EVENT/PROGRAM DESCRIPTION
Is this a new or existing event/program in Vail?
Existing
How many years has the event or program been produced in Vail?
34
December 1, 2020 - Page 230 of 338
How does your request support item 1C of the Contribution Policy (See above)
Betty Ford Alpine Gardens is one of Vail's iconic destinations. Undisputedly world class, it is a recreational, cultural and
educational opportunity. The Gardens themselves draw visitors and locals with their beauty, the educational signage and
programming enriches the experience. Multiple self-guided tours allow the visitor to interact with the gardens in a way that draws
them in and beckons for a return visit. Not only is this one of Vail's most loved and admired experiences, it is also completely free
of charge.
Please describe the location(s) of the event or program in previous years.
The Town of Vail has been contributing towards the care and upkeep of Betty Ford Alpine Gardens since its inception in Ford Park
in 1986.
Please provide a detailed description of the event/program and its activities.
We have 2 Grant Requests:
1. Garden Care and Upkeep Program - Requested $75,000
2. Capital Project - Rooftop Outdoor Classroom - Requested $20,000
The reputation of Betty Ford Alpine Gardens as one of the nation's best public gardens exists because of the attention to its care
each year.
Starting after the snow melts, gardens are raked and cleaned. Pathways are swept and blown clear of leaves. When temperatures
rise, the gardens are readied for planting and then freshly mulched with compost. Bridges and pathways are inspected for winter
damage and repaired. New garden areas are designed and planned. In late spring, new plants arrive and are laid out and planted.
Irrigation is checked for winter damage and repaired as needed. Water features are primed, pumps started and repaired as
needed. As summer goes on, plants are staked and fertilized and beds weeded and plants are deadheaded when they finish
blooming. In the fall, the gardens are cut back, bulbs are planted for the next year, seeds are harvested for future propagation
and the irrigation is blown out and turned off. All of these preparations help the gardens prepare for the long winter under the
snow.
It is only with this attention to detail that the gardens remain in the world-class condition that has made them famous.
Rooftop outdoor classroom capital request - The Gardens have observed an increased demand for outdoor programming, from
family and children's activities to senior groups . We believe that this demand will only increase as the need for safe outdoor
activities rises. The space on the rooftop provides a perfect opportunity to fill this need. Going forward, we are proposing to
extend the Education Center rooftop trellis to cover the whole roof and upgrade the weather system to create an outdoor family
classroom that has both shade and protection from rain. The Gardens have contracted with the original architect team at Zehren
and the project has been approved by Town of Vail’s Design and Review Board. An initial estimate from R.A. Nelson prices the
project for the trellis extension and weatherproofing at $60,000. We are asking the town for ⅓ of this estimate for a total grant
request of $20,000. With the town's initial support, we will enlist the help of other grantors and individuals to raise the rest of the
funding.
The rest of this application will focus on the application for council contribution #1.
If any of the event/program takes place outside of the Town of Vail, please explain where the event will take place
and why.
N/A
EVENT/PROGRAM INFORMATION
Brand Fit: How will your event or program support the mission and vision of the Vail Town Council?
The Garden Care and Upkeep Program is committed to preserving the natural environment in Vail and inspiring citizens and
guests throughout their experience. Betty Ford Alpine Gardens and the Vail Town Council have alignment of missions for
deepening understanding of the surrounding natural environment.
The Gardens welcomes over 100,000 visitors in the summer alone and is a centerpiece of Vail’s world class cultural and
educational excellence.
December 1, 2020 - Page 231 of 338
Brand Fit: How will your event or program support the Vail brand identity?
The Gardens prides itself in world-class excellence and has been recognized nationally and internationally by numerous
organizations. It continues to be #2 of "Top Attractions in Vail” on Tripadvisor in 2020, one of the 50 "must see" public gardens in
the US by the Active Times, #3 on the US News & World report, “Best Things to do in Vail,” and on the AARP 2019 'bucket list'
among many citations.
Vail Brand's natural grandeur is a result of being located within mountain environments. The intentional design of the Gardens
showcases the beauty and fragility of alpine environments, both here and beyond and highlights to guests how plants in these
ecosystems can exist and thrive. An article in the Washington Post this March emphasized the importance of public gardens as a
place to remind us of the restorative power of nature.
Community Enrichment: How will your event/program attract target markets of both visitors and community
members?
The Gardens Care and Upkeep program is the keystone activity responsible for the Gardens’ spectacular condition which attracts
visitors and the community. Professional-level maintenance and expertise makes the Gardens world-class, resulting in the
national and international accolades the Gardens receive every year.
The ranking as one of the top things to do in Vail will continue to draw visitors and locals into the Gardens. As one of 30 MUST SEE
public gardens in the United States, Betty Ford Alpine Gardens is a destination. The Gardens markets to the front range on
Colorado Public Radio and to guests and locals alike in the Vail Daily. According to recent Town of Vail surveys, a visit to the
Gardens is one of the main reasons that many people plan their visit to Vail.
Recognition by AAA, AARP, Tripadvisor, Active Times and many others continues to promote its prominence as a place of beauty
aligned with the world-class experience that Vail offers its visitors and locals.
Growth Potential: How will the event/program deliver fresh content? (Fresh content means new programming,
entertainers, adding additional days and activities.)
The reputation of the Gardens grows by the year with increased visitation from both local and destination visitors. A garden is a
changing stage that evolves and reinvents itself each year and throughout the season.
Funding from the Town of Vail supports the year-round, ongoing efforts to prepare the Gardens for a brilliant display for all of the
visitors to Ford Park to discover the beauty during the summer. Beyond the beauty, the Gardens curates and stewards rare plant
specimens that have a global significance and an impact on conservation efforts in the scientific community.
Many areas in the Gardens contain unique and rare plants that return year after year. As a part of the Gardens’ strategic plan, the
Gardens is committed to revitalizing areas and building gardens to increase the botanical collections. Each new plant is recorded
into an international specialized plant database and shared internationally to allow scientific assessments of biological collections
worldwide. A master plan of garden renovations guides the upgrade process. New ideas and garden trends from professional
networks influence the program each spring.
Guests are delighted to discover rare and endangered plants found in no other botanical collection in the world. With the new
interpretation installation, visitors can understand the importance of these plants and the role we, as individuals, can have to
sustain the biodiversity of the planet.
Growth Potential: How will the event/program promote an atmosphere of vitality, fun and celebration?
The Gardens is a celebration of the vitality of this valley, demonstrating the investment of many, including the Town of Vail. For
many community members, it provides an important place of enjoyment, peace, joy and relaxation. The process to develop that
environment needs to be nurtured continuously. The Garden staff can’t take a year off and expect the gardens to showcase the
botanical brilliance and beauty that it has had in the past. This place is a labor of love and professional expertise. Together, when
the plants and flowers begin to come into bloom, we as a valley can celebrate another summer season, another season of hope.
Each year, the Gardens Care and Upkeep Program renews vibrancy and beauty incorporated into a multi-sensory experience. The
look, smell and feel of the Gardens creates a unique atmosphere found nowhere else in Vail. We’ve been told ‘the Gardens gives
Vail its soul’ and we agree completely.
A visit to the Gardens is one of the highlights of a Vail vacation for many visitors. For many visitors, this is the first and sometimes
only opportunity in their lifetime to witness the wonder of alpine and other mountain plants.
December 1, 2020 - Page 232 of 338
Potential: How will the event or program enhance Leadership Skills: locally, nationally and internationally?
Betty Ford Alpine Gardens is repeatedly ranked as a top public garden. Garden staff are frequently requested to give talks and
presentations nationally and internationally about the gardens here, alpine plants and their environment and how a small garden
is making a big impact on conservation. Betty Ford Alpine Gardens is a leader and author of the North American Strategy for
Alpine Plant Conservation, a blueprint for protecting alone plants and ecosystems in the U.S. and Canada. The strategy is a guide
for botanic gardens worldwide to follow. Host to the National Collection of Colorado’s Alpine Flora and hundreds of unique plant
species, staff from Gardens throughout the world travel to Vail to learn and be inspired.
The gardens create a foundation for educating and connecting visitors to the unique diversity specific to this region and to
mountain environments of the world. Locals can use this as a demonstration garden to study what they can grow in their own
yards. The abundant beauty of the gardens garners the attention of visitors and creates a genuine appreciation for the
importance of the alpine and fragile mountain environments.
Community Enrichment: What is the lasting community involvement opportunity and/or lasting community benefit
of the event or program?
The gardens are an asset of the Town of Vail and continue to be an anchor for the community. Free of charge, this world class
botanical experience is accessible to all and multiple studies have shown that even a single visit to a botanic garden can have a
positive influence on environmental attitudes. The community benefits from empowering locals and visitors to take action to
preserve all ecosystems. Our volunteer gardening program gives locals and visitors alike the opportunity to have a direct impact
on our community.
In alignment with Eagle County’s commitment to behavioral health, the documented health benefits and stress relief from
connecting with plants and nature benefit the entire community.
How will the event or program leverage media and attract donor and sponsorship support?
The Gardens is the backdrop for all promotions in a media campaign in partnership with the Vail Daily, CPR radio, local and
national media features, as well as a self-published online newsletter and website. The Gardens continues to be promoted on all
local calendars around the valley and as a destination by hotel concierge staff.
The Gardens are the keystone upon which the organization raises all sponsorships and funds. Without them and their infinite
beauty, there would be no leverage to raise funds for the other programs and educational aspects of the institution. This year’s
two major renovation projects - the perennial pond upgrade project and the Caucasus Mountain Garden were funded by $85,000
in gifts from individual donors. It is through the professional level of upkeep and care that the Gardens garners the confidence of
funders to continue to invest in improvement and installation projects in the Gardens.
Please upload course syllabus, class descriptions or program details.
Program Details_Gardens Care and Upkeep.pdf
BUDGET
Using the provided budget template, provide a detailed estimated event/program budget, including anticipated revenues and expenses.
Are your books audited?
Yes
Describe how you will use the funds requested?
Funds will be used to ensure the magnificence of the Gardens. This includes the purchase of plant materials, tools, soil and
compost. It includes upgrading gardens and replanting and the management and supervision of the volunteer team and summer
garden interns.
Please upload event/program/organization budget.
2019-2020 Budget.xlsx
Who currently funds the event/program?
Town of Vail, Frechette Family Foundation, our general operating income (see budget)
Who currently funds your organization?
Individual donors are the primary source of revenue through outright donations and memberships, Earned income - gift shop
purchases, tours, weddings, yoga etc and endowment distribution funds general operations
What percentage % of the total event budget is being requested to fund?
30
December 1, 2020 - Page 233 of 338
If the event/program is not funded at full request, how will the event change with a lower funding allocation?
The Gardens will limit the amount of improvements it can make this year. The condition of the Gardens will be maintained for
function and some areas of the Gardens may deteriorate, impacting the visitor experience. Funding may be supplemented by
pulling from another program and reducing educational programming and special offerings that elevate the guest experience.
Should the Council decide not to support this event/program at all, will it still occur?
Yes
Do you intend to host the event or program in Vail beyond 2021?
Yes
Do you anticipate requesting funding from the CSE for 2021?
Yes
Audience: Who is your audience? (You may choose more than one.)
First time visitors, Returning guests, Primary and Second Homeowners, Local residents
SPONSORSHIPS & PARTNERSHIPS
1. What is the dollar $ amount of sponsorships and/or partnerships from other sources reflected in the
event/program budget?
$172,000
1a. What is the dollar $ amount of in-kind services or items provided from sponsors or partners?
2. Please list your confirmed sponsors or partners.
Our Garden Care and Upkeep Program is supported by the Frechette Family Foundation Internship endowment. This funds two
horticulture interns and a supervising horticulturist.
3. Please explain the potential for additional sponsorships or partners.
The Gardens is supported by members and donors. We continue to ask our members to renew their support and invite visitors to
the gardens and community members to become donors. With the professional level of the gardens and the plans for future
projects, we apply for grants from foundations and ask individuals for their support for specific initiatives.
ADDITIONAL INFORMATION
Are there any other things you'd like to share with Council and staff that are not included in the application?
When you are considering this request, please remember that this funding comes from RETT.
As one of Vail's main destinations, Betty Ford Alpine Gardens adds economic impact to the associated organizations and services
in town.
Because the council members are so familiar with Betty Ford Alpine Gardens, for the recap of funding use, a copy of a summer
community newsletter highlighting the Gardens is attached.
REQUIRED ATTACHMENTS
Organization rosters naming all officers, board of directors and respective positions as relevant
2020 Board Members and Staff List.pdf
If you received Council funding for 2020, please upload a document recapping the use of prior year Council funds
Gardens Impact Report_TOV Funding.pdf
OPTIONAL ATTACHMENTS
List any URLs where additional information can be found, including photos, videos or other content relevant to
your application.
https://www.vaildaily.com/entertainment/more-than-just-a-garden-betty-ford-alpine-gardens-continues-commitment-to-research-
education-and-nature-during-covid-19/
December 1, 2020 - Page 234 of 338
Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding
24651 Betty Ford Alpine Gardens - GENERAL JT.wav
Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding
Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding
We encourage questions about the Council application to be sent via email to Carlie Smith - csmith@vailgov.com. Phone calls for further discussion
can be scheduled over email as well.
--->The "Save Draft" button below allows you to save your application and
come back to work on it again.
--->The "Save" button is for when your application is complete and ready to
submit.
---> Your application has not been formally submitted until you navigate to
the Menu page and click "Submit Request". You will receive a confirmation
email once your application has been submitted.<---
Number
Linked Users
nicola@bettyfordalpinegardens.org
Submission Date
09/30/2020
Submission Date
Submission Date
09/30/2020
2021 Annual Contribution: File Attachments
If applicable, please attach current State Department of Revenue Certificate with this application.
CO Tax exempt.pdf
Please upload course syllabus, class descriptions or program details.
Program Details_Gardens Care and Upkeep.pdf
Please upload event/program/organization budget.
2019-2020 Budget.xlsx
Organization rosters naming all officers, board of directors and respective positions as relevant
2020 Board Members and Staff List.pdf
If you received Council funding for 2020, please upload a document recapping the use of prior year Council funds
Gardens Impact Report_TOV Funding.pdf
Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding
24651 Betty Ford Alpine Gardens - GENERAL JT.wav
December 1, 2020 - Page 235 of 338
2021 Annual Contribution: Eagle River Watershed Council Melanie Smith
Town of Vail 2021 Annual Council Contribution Request
CONTRIBUTION POLICY
All contribution requests received by the Town of Vail will be processed in the following manner:
A. All requests must be submitted electronically. Incomplete applications and supplemental information will not be accepted. THE
TOWN COUNCIL WILL ONLY BE GIVEN YOUR COMPLETED APPLICATION FORMS. NO SUPPLEMENTAL INFORMATION WILL BE GIVEN
TO THE TOWN COUNCIL.
B. All applications for annual funding shall be completed and submitted by September 30th by 5:00 P.M.
C. The Town Council will evaluate the various proposals based on their direct benefit to the entire community of Vail, fulfillment of
the Town’s mission, and how this contribution will affect our resort community’s future health. The Town Council’s mission
statement reads: In order to be the premier international mountain resort community, we’re committed to growing a vibrant,
diverse economy and community, providing our citizens and guests with exceptional services and an abundance of recreational,
cultural and educational opportunities.
DISCLOSURE TO ALL APPLICANTS:
1. No money will be disbursed until March 1st, 2021.
2. Because of uncertainty of revenue estimates, please note the following possibilities:
a) Contribution funding may be reduced based on 2021 revenues.
b) The Town of Vail may choose to disburse funding in quarterly installments throughout 2021. Special event funding will
follow the CSE’s guideline of payment in thirds pending completion of CSE and Town of Vail permitting requirements.
3. Notification of awards will be sent after the Council approves the final budget in December.
GENERAL INSTRUCTIONS:
All applications must be submitted by September 30th by 5:00 P.M. Any application received after that date will not be considered. Please complete
all fields in this application. No hard copies are accepted.
Email contact
smith@erwc.org
What is the name of your organization?
Eagle River Watershed Council
What category of funding are you applying for? (See definitions at www.vailgov.com/departments/finance/grant-
process)
Services
Type of Funding Requested
Cash Funding Only
Amount of Cash Contribution Requested
$40,000
What is the name of your program?
Eagle River Watershed Council Service Funding Request
Is this a new event or program?
No
How much funding did you receive from the Town of Vail for 2020? (Please include total funding you received from
the CSE and Town Council)
$40,000
Will you also apply for 2021 funding from the CSE?
No
December 1, 2020 - Page 236 of 338
Name of person completing the application
Melanie Smith
Title of person completing the application
Development & Communications Coordinator
Provide name of person or entity to whom the funding check will be cut.
Eagle River Watershed Council
Mailing Address Street
PO Box 1477
City
Gypsum
State
Colorado
Zip Code
81637
Telephone number
9708275406
Email address
smith@erwc.org
Event/program and/or organization website
www.erwc.org
Number of years organization has been in business
16
Organization's Mission Statement
Eagle River Watershed Council advocates for the health and conservation of the Upper Colorado and Eagle River basins through
research, education and projects. The Watershed Council strives to protect and enhance the high-quality natural, scenic and
economic values that our rivers and tributaries provide to the citizens, visitors and wildlife of the Eagle River and Colorado River
watersheds located in Eagle County.
Organization's Tax Status
Non-Profit (501C-3)
If applicable, please attach current State Department of Revenue Certificate with this application.
Colorado Cert of Tax Exemption.pdf
EVENT/PROGRAM DESCRIPTION
Is this a new or existing event/program in Vail?
Existing
How many years has the event or program been produced in Vail?
16
How does your request support item 1C of the Contribution Policy (See above)
The health of Gore Creek is important to the Town of Vail’s full-time residents, as well as to seasonal homeowners and visitors.
Our recreation-based economy relies upon excellent water quality and quantity and people expect to see a beautiful stream and
drink clean water when they are in Vail. Eagle River Watershed Council works in partnership with the Town to ensure that Gore
Creek is monitored and protected from future impacts and that past degradation is addressed so that water quality can be
restored. Without such efforts, the diverse economy and community will not continue to grow and citizens and guests will begin to
see a decline in their recreational opportunities. We champion the work that the Town has done already to improve conditions on
Gore Creek, and we strive to continue our role as an active collaborative partner.
December 1, 2020 - Page 237 of 338
Please describe the location(s) of the event or program in previous years.
The Water Quality Monitoring & Assessment Program (WQMAP) assessed data from 12 entities that collect data in various
locations throughout Eagle County, including two paired monitoring locations on both Mill and Booth Creeks, four locations on
Black Gore Creek and eight on Gore Creek. The Community Pride Highway Cleanup traditionally places teams of volunteers along
140 miles of I70 and highways 6, 24 and 131 from Vail to Dotsero. The Eagle River Cleanup had teams of volunteers cleaning up
68 miles of streams throughout Eagle County, including Gore Creek. The sediment source monitoring (TMDL) and bio-monitoring
occurrs on Gore and Black Gore Creeks. The Gore Creek Strategic Action Plan projects have been completed on public and/or
private properties along Gore Creek, beginning in 2016.
December 1, 2020 - Page 238 of 338
Please provide a detailed description of the event/program and its activities.
Eagle River Watershed Council takes an integrated approach to protecting the streams of Eagle County, including Gore Creek and
its tributaries, through monitoring water quality, educating the community and managing riparian restoration efforts. Specifically,
the contribution from the Town of Vail is used for the following programs and projects.
Water Quality Monitoring & Assessment Program (WQMAP) ($13,000) - This program coordinates water quality and biological data
collection to identify trends in water quality, as well as defines emerging threats to water quality and riparian zone health. The
Watershed Council leads this partnership program with Eagle County, United States Geological Survey, the Colorado River
District, Eagle River Water & Sanitation District and other municipal and agency stakeholders to provide a central and easily-
accessible repository for water quality data. This ensures that data collection is not duplicative and that there are no gaps in
monitoring efforts. Funding supports the coordination of the program, data collectors, data analysis, annual reporting to
stakeholders and the community, a shared database and the maintenance/updating of an interactive web-based report card with
visual interpretations of the data trends. Additional program support is from Eagle River Water & Sanitation District, Upper Eagle
Regional Water Authority, Homestake Partners (Aurora and Colorado Springs), Vail Resorts, Battle Mountain, the Towns of
Gypsum, Eagle, Avon, and Minturn, and the Colorado River Water Conservation District.
Community Pride Highway Cleanup ($2,500) & Eagle River Cleanup ($2,500) (Total $5,000) - The coordination of these two annual
community cleanup events requires event marketing and substantial planning, as well as volunteer recruitment and coordinated
management of a total of more than 1,300 volunteers. Although the COVID-19 pandemic called for the cancellation of the 20th
Annual Community Pride Highway Cleanup and Thank You BBQ for 2020, in typical years, approximately 12 tons of trash are
collected along 140 miles of highways by the volunteers. It is reasonable to expect that 2021’s event will require the removal of
significantly more trash and debris, as it will account for two years’ accumulated waste. Eagle River Cleanup teams cover about
70 miles of river and streams throughout the watershed each fall, and 2020’s event was modified to adhere to COVID-19
regulations. These popular volunteer events build community throughout the entire Eagle Valley, offering community members
the chance to participate in the maintenance of our landscape and ecosystems. Substantial additional benefits include the
beautification of the valley’s major roadway in time for the arrival of summer guests and the removal of trash and debris from our
waterways in time for the winter ski season. Additional support for these cleanup events comes from local businesses, individuals,
corporations, clubs, foundations, Eagle County and local municipalities. We respectfully request an increased contribution in this
category from the Town of Vail for 2021.The amount of Town of Vail support for these events has remained the same since at
least 2014 and the amount of staff time, coordinating efforts, logistics, outreach, marketing and impact has increased
substantially in those 6+ years. Additionally, we anticipate coordinating a larger number of participants who would have, in past
years, volunteered at the discontinued Town Clean Up Day and now will be volunteering with the Watershed Council’s cleanup
events.
Sediment source monitoring (TMDL) and Bio-monitoring of Black Gore Creek ($16,000) - Eagle River Watershed Council
coordinates the activities of the Black Gore Creek Steering Committee, a broad-based community group dedicated to ensuring the
aquatic health of Black Gore Creek and the safe operation of the interstate beside the stream. A tributary to Gore Creek, Black
Gore Creek flows approximately 10 miles along Interstate 70 and was placed on the State of Colorado’s list of impaired streams in
2002. The impaired condition is the result of excessive sediment-loading sourced from winter highway maintenance activities. In
2014, Black Gore Steering Committee determined that annual sediment monitoring on Black Gore Creek could be reduced to
occur every other year, as the results were not changing significantly from year to year. This allowed the Watershed Council to
reallocate the funds for monitoring in the off years to bio-monitoring on other Gore Creek tributaries surrounding Vail.
Macroinvertebrate data collected on tributary streams is an important indicator of the relationship between land use and surface
water quality. This monitoring may also form the basis for long-term assessments of water quality conditions following
implementation of recommendations included in the Gore Creek Strategic Plan. Funding supports program coordination, field
collection, analysis, assessment and reporting.
Gore Creek Strategic Action Plan projects ($6,000) - Eagle River Watershed Council works with Town of Vail staff annually to select
projects identified as priorities for restoration in the Gore Creek Strategic Action Plan. At the time of this document’s submission,
2021’s projects are still in the identification phase. Efforts from 2016, at the program’s inception, through 2020, have grown to be
enormously successful, in terms of effective rehabilitation work with noticeable results on streambank stabilization, mosquito
control issues, replanting of beneficial native vegetation and more. Notably, the most successful efforts to date have incorporated
significant outreach to private-property owners and HOA’s and offered education and hands-on volunteering opportunities. As
outreach efforts expand and relationships with property owners deepen, the Watershed Council seeks to continue its role as a
partner in providing outreach, support and possibly securing grant funds for these private streambank projects. We have a strong
track record of supporting the Town on these types of projects - Sundial Condominiums, the Vucich residence, Cedar Point
Townhomes and Gore Creek Meadows are all examples. Additionally, these collaborative Gore Creek Action Plan projects have
increased community support and visibility of the importance of water-quality and riparian zone improvement efforts by the Town
and by the Watershed Council. Funding supports program coordination, project development and project implementation.
December 1, 2020 - Page 239 of 338
If any of the event/program takes place outside of the Town of Vail, please explain where the event will take place
and why.
The Water Quality Monitoring & Assessment Program (WQMAP) assesses data from 12 entities that collect data throughout Eagle
County, including two paired monitoring locations (upstream and downstream) on both Mill and Booth Creeks, four locations on
Black Gore Creek and eight on Gore Creek. By assessing all water quality data collected throughout Eagle County as one body of
information, we are able to detect threats as they arise and identify gaps and redundancies in data collection. This provides a
more complete picture of water quality in the county and informs decision-making.
The Community Pride Highway Cleanup places teams of volunteers along 140 miles of I-70 and Highways 6, 24 and 131 from Vail
to Dotsero. The Eagle River Cleanup assigns teams of volunteers to clean 68 miles of streams throughout Eagle County, including
Gore Creek.
EVENT/PROGRAM INFORMATION
Brand Fit: How will your event or program support the mission and vision of the Vail Town Council?
Eagle River Watershed Council’s mission is to protect and enhance the high-quality natural, scenic and economic values that our
rivers and tributaries provide to the citizens, visitors and wildlife of the watersheds of Eagle County. This is tied inextricably to the
mission and vision of Vail, because water from melting snow, springs and creeks flows into the Eagle River through its main
tributaries. These streams not only supply the water for all of Eagle County’s population, as well as several Front Range
communities, but also offer opportunities for an incredible array of commercial, recreational, educational and scenic experiences
for visitors and community members alike. Watershed Council programs, projects and initiatives protect the valley’s water and
the recreational, economic, social and natural values that make Vail and the Eagle River Valley what it is.
Brand Fit: How will your event or program support the Vail brand identity?
The work of Eagle River Watershed Council ensures that Gore Creek and all of its tributaries, as well as the Eagle and Colorado
Rivers, remain part of the identity of Vail and the Eagle Valley community. The recreation that is possible due to the robust flows
of spring runoff contributes to nationally-recognized events and brings thousands of tourists to the Town and region to enjoy the
world-class opportunities possible in our natural surroundings. Water from local rivers and streams additionally augments the
slopes of Vail Mountain; the rafting and fly fishing industries depend on the riparian ecosystems; and the scenery that has
inspired society and cultures for hundreds of years and generations to come is dependent on vibrant natural surroundings, which
is, for many, the foundation of Vail’s identity and perceived brand.
Community Enrichment: How will your event/program attract target markets of both visitors and community
members?
Without landscapes of crystal-clear flowing water, snowy peaks that melt into high-alpine lakes and streams where native fish
spawn, Vail would not be the same caliber of world-class destination that it enjoys today. The Watershed Council’s work protects
local waterways and the ecosystems on which wildlife and humans depend. Tourism, commerce and the mountain lifestyle to
which visitors and the community are drawn hinge on the presence of our valley’s waterways. Watershed Council programs, from
Gore Creek Strategic Action Plan projects to water quality monitoring programs to community clean-ups all ensure that Vail is a
place where both visitors and community members will thrive.
Growth Potential: How will the event/program deliver fresh content? (Fresh content means new programming,
entertainers, adding additional days and activities.)
Eagle River Watershed Council is committed to its mission to protect and conserve our watershed, and our organization is made
more effective in pursuit of this principle by maintaining its ability to adapt to the needs of the community. For example, at the
onset of the COVID-19 pandemic, our team re-adjusted our priorities from planning engaging in-person events to creating
accessible and fun virtual education programs for a variety of ages. We invested in technology and online infrastructure to better
reach our community, called our community’s donors and business partners and altered our plans for spring, summer and fall
events to continue to positively impact our waterways and water quality, while minimizing chance of virus spread. The Watershed
Council will continue to seek out creative ways to structure our programs and initiatives to be as inclusive and welcoming as
possible, adapting to the demands of whatever circumstances we may face.
Growth Potential: How will the event/program promote an atmosphere of vitality, fun and celebration?
The outcomes of the Watershed Council’s efforts to protect local rivers and streams promote extraordinarily vibrant displays of
friendly, cross-generational fun and recreational pursuits. Whether biking up Vail Pass to the Gore Range viewpoint near the Black
Lakes, celebrating a wedding on the banks of Piney Lake, cheering on kayakers and paddleboarders as they race along the waves
and surges of Gore Creek or spending a quiet afternoon in waders with a fly rod, the work of the Watershed Council plays an
integral role.
Traditionally, following each of the two community cleanup events held annually, a Thank You BBQ takes place as an opportunity
for volunteers to gather and celebrate their collaborative work. We hope this tradition will again occur as a large gathering in the
future and will adapt as needed to maintain high-energy engagement of volunteers and ensure the event remains an enjoyable
tradition for years to come.
December 1, 2020 - Page 240 of 338
Potential: How will the event or program enhance Leadership Skills: locally, nationally and internationally?
Opportunities are ample for community members and for Watershed Council staff and board members to grow leadership skills.
We support volunteers taking an influential role in our cleanup events by becoming team leaders. Additionally, we encourage the
community to become involved in other volunteer opportunities, whether organizational, volunteer-based, administrative or
supportive. Leadership skills are gained by high-school and AmeriCorps interns, through presentations to boards and
municipalities, as well as among our staff as we engage in continued development and collaborative opportunities.
Community Enrichment: What is the lasting community involvement opportunity and/or lasting community benefit
of the event or program?
There are benefits to tradition, and our Highway and River Cleanup events have been around for 21 and 26 years in 2020,
respectively. Approximately 1,500 volunteers consider these annual events to be part of their identity in relation to their
landscape. Additionally, efforts to monitor, track and improve water quality can create a lasting tradition of stewardship and
science-backed decision-making that protects invaluable and essential resources.
How will the event or program leverage media and attract donor and sponsorship support?
• Ads and editorial content will be shared by working collaboratively with Vail Daily and other media outlets for coverage of our
initiatives
• Ensuring that documentation and marketing materials captured by both amateur and professional photographers and
videographers is leveraged when possible to increase our marketing and storytelling impact.
• Leveraging the role of social media and other technology to garner awareness and support of events and initiatives to advance
visibility of sponsorship and supportive opportunities, such as giving campaigns.
• Developing and adapting existing sponsorship programs and partnerships to offer value to businesses and the Watershed
Council alike - especially by including bios from partner businesses and logos on marketing materials.
• Encouraging Board of Directors use of personal and professional networking within their communities on behalf of Watershed
Council events and initiatives.
Please upload course syllabus, class descriptions or program details.
Program Details 2021.pdf
BUDGET
Using the provided budget template, provide a detailed estimated event/program budget, including anticipated revenues and expenses.
Are your books audited?
Yes
Describe how you will use the funds requested?
The requested funds will support the coordination of the Water Quality Monitoring and Assessment Program, the Highway and
River Cleanups, the Sediment source monitoring (TMDL) and Bio-monitoring of Gore/Black Gore Creeks, 2021 Gore Creek
Strategic Action Plan efforts. More details are provided throughout this funding request.
Please upload event/program/organization budget.
2021 ERWC Funding Request budgets.pdf
Who currently funds the event/program?
Support for WQMAP comes from Eagle River Water & Sanitation District, Upper Eagle Regional Water Authority, Homestake
Partners (Aurora and Colorado Springs), Vail Resorts, Battle Mountain, the Towns of Gypsum, Eagle, Avon, Minturn and Vail, and
the Colorado River Water Conservation District. Support for the Community Pride Highway Cleanup & Eagle River Cleanup comes
from 22 local businesses as well as Eagle County, and the towns of Avon, Eagle, Gypsum, Vail and Edwards Metro District.
Sediment-source and bio-monitoring of Black Gore Creek is supported by the Town of Vail. Eagle River Water and Sanitation
District supports monitoring of other locations on Black Gore Creek adding to the data available in the area. The Gore Creek
Strategic Action Plan project is supported by the Colorado Water Conservation Board, a state agency and the Town of Vail.
Who currently funds your organization?
Eagle River Watershed Council is funded by private foundations, Colorado Water Conservation Board, Eagle County, local
municipalities, Eagle River Water and Sanitation District (ERWSD), Upper Eagle Regional Water Authority (UERWA), local
businesses and individuals.
What percentage % of the total event budget is being requested to fund?
13
December 1, 2020 - Page 241 of 338
If the event/program is not funded at full request, how will the event change with a lower funding allocation?
The sediment source monitoring (TMDL) and bio-monitoring of Gore/Black Gore Creeks and the projects from the Gore Creek
Strategic Action Plan have the greatest and most direct benefit to the Town of Vail and its residents. Those projects would likely
be significantly reduced in scope and possibly eliminated, if not funded in full by the Town of Vail. WQMAP and the cleanups would
require adjustment to the geographical area covered by each, but both would continue.
Should the Council decide not to support this event/program at all, will it still occur?
Yes
Do you intend to host the event or program in Vail beyond 2021?
Yes
Do you anticipate requesting funding from the CSE for 2021?
No
Audience: Who is your audience? (You may choose more than one.)
First time visitors, Returning guests, Primary and Second Homeowners, Local residents
SPONSORSHIPS & PARTNERSHIPS
1. What is the dollar $ amount of sponsorships and/or partnerships from other sources reflected in the
event/program budget?
$227,666
1a. What is the dollar $ amount of in-kind services or items provided from sponsors or partners?
$17,500
2. Please list your confirmed sponsors or partners.
Support for WQMAP comes from Eagle River Water & Sanitation District, Upper Eagle Regional Water Authority, Homestake
Partners (Aurora and Colorado Springs), Vail Resorts, Battle Mountain, the Towns of Gypsum, Eagle, Avon, and Minturn, and the
Colorado River Water Conservation District. Support for the Community Pride Highway Cleanup & Eagle River Cleanup comes
from 24 local businesses, as well as Eagle County and the towns of Avon, Gypsum and Edwards Metro District. The Gore Creek
Strategic Action Plan project is supported by the Colorado Water Conservation Board, a state agency.
3. Please explain the potential for additional sponsorships or partners.
Eagle River Watershed Council regularly looks for funding opportunities through foundation, corporate and government grants.
The Watershed Council also fosters relationships with our Business Partner Program and donors to leverage additional support for
projects, programs and events.
ADDITIONAL INFORMATION
Are there any other things you'd like to share with Council and staff that are not included in the application?
Eagle River Watershed Council enjoys working in partnership with the staff at the Town of Vail on water quality monitoring, river
restoration and protection projects. We commend the Town of Vail for your efforts to improve water quality and hope to continue
this partnership which benefits not only the Town of Vail, but everyone downstream. The improvements in aquatic life scores in
Gore Creek is exciting and must be attributed to these efforts. The work being done in Vail is being replicated by downstream
communities with the help of the Watershed Council, thank you for leading the way on this important issue.
REQUIRED ATTACHMENTS
Organization rosters naming all officers, board of directors and respective positions as relevant
BOD list 2020 Name Affil Joined City 7.13.2020.pdf
If you received Council funding for 2020, please upload a document recapping the use of prior year Council funds
2020 Funding Use Report.pdf
OPTIONAL ATTACHMENTS
December 1, 2020 - Page 242 of 338
List any URLs where additional information can be found, including photos, videos or other content relevant to your
application.
• Eagle River Watershed Council Website: www.erwc.org
• 2019 Water Quality Report Card (product of WQMAP) https://www.arcgis.com/apps/Cascade/index.html?
appid=a60f25acb6a049f6842f575a17c37810
• Eagle River Watershed Council YouTube Channel https://www.youtube.com/channel/UCAlcqsWaF5_pxaeiM3hoHrg
• Coverage of 26th Annual Eagle River Cleanup article: https://www.vaildaily.com/news/different-circumstances-same-goal-eagle-
river-cleanup-attracts-hundreds-of-volunteers/
Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding
Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding
Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding
We encourage questions about the Council application to be sent via email to Carlie Smith - csmith@vailgov.com. Phone calls for further discussion
can be scheduled over email as well.
--->The "Save Draft" button below allows you to save your application and
come back to work on it again.
--->The "Save" button is for when your application is complete and ready to
submit.
---> Your application has not been formally submitted until you navigate to
the Menu page and click "Submit Request". You will receive a confirmation
email once your application has been submitted.<---
Number
Linked Users
smith@erwc.org
Submission Date
Submission Date
Submission Date
09/30/2020
2021 Annual Contribution: File Attachments
If applicable, please attach current State Department of Revenue Certificate with this application.
Colorado Cert of Tax Exemption.pdf
Please upload course syllabus, class descriptions or program details.
Program Details 2021.pdf
Please upload event/program/organization budget.
2021 ERWC Funding Request budgets.pdf
Organization rosters naming all officers, board of directors and respective positions as relevant
BOD list 2020 Name Affil Joined City 7.13.2020.pdf
If you received Council funding for 2020, please upload a document recapping the use of prior year Council funds
2020 Funding Use Report.pdf
December 1, 2020 - Page 243 of 338
2021 Annual Contribution: EGE Air Alliance Chris Romer
Town of Vail 2021 Annual Council Contribution Request
CONTRIBUTION POLICY
All contribution requests received by the Town of Vail will be processed in the following manner:
A. All requests must be submitted electronically. Incomplete applications and supplemental information will not be accepted. THE
TOWN COUNCIL WILL ONLY BE GIVEN YOUR COMPLETED APPLICATION FORMS. NO SUPPLEMENTAL INFORMATION WILL BE GIVEN
TO THE TOWN COUNCIL.
B. All applications for annual funding shall be completed and submitted by September 30th by 5:00 P.M.
C. The Town Council will evaluate the various proposals based on their direct benefit to the entire community of Vail, fulfillment of
the Town’s mission, and how this contribution will affect our resort community’s future health. The Town Council’s mission
statement reads: In order to be the premier international mountain resort community, we’re committed to growing a vibrant,
diverse economy and community, providing our citizens and guests with exceptional services and an abundance of recreational,
cultural and educational opportunities.
DISCLOSURE TO ALL APPLICANTS:
1. No money will be disbursed until March 1st, 2021.
2. Because of uncertainty of revenue estimates, please note the following possibilities:
a) Contribution funding may be reduced based on 2021 revenues.
b) The Town of Vail may choose to disburse funding in quarterly installments throughout 2021. Special event funding will
follow the CSE’s guideline of payment in thirds pending completion of CSE and Town of Vail permitting requirements.
3. Notification of awards will be sent after the Council approves the final budget in December.
GENERAL INSTRUCTIONS:
All applications must be submitted by September 30th by 5:00 P.M. Any application received after that date will not be considered. Please
complete all fields in this application. No hard copies are accepted.
Email contact
cromer@vailvalleypartnership.com
What is the name of your organization?
EGE Air Alliance
What category of funding are you applying for? (See definitions at www.vailgov.com/departments/finance/grant-
process)
Services
Type of Funding Requested
Cash Funding Only
Amount of Cash Contribution Requested
$75,000
What is the name of your program?
EGE Air Alliance
Is this a new event or program?
No
How much funding did you receive from the Town of Vail for 2020? (Please include total funding you received from
the CSE and Town Council)
$75,000
Will you also apply for 2021 funding from the CSE?
No
December 1, 2020 - Page 244 of 338
Name of person completing the application
Chris Romer
Title of person completing the application
President & CEO
Provide name of person or entity to whom the funding check will be cut.
EGE Air Alliance
Mailing Address Street
28 Second Street, Suite 213
City
Edwards
State
Colorado
Zip Code
81632
Telephone number
9704774016
Email address
cromer@vailvalleypartnership.com
Event/program and/or organization website
http://flyvail.com
Number of years organization has been in business
19
Organization's Mission Statement
To build a robust flight program at the Eagle County Regional Airport
Organization's Tax Status
Not-for-Profit (501C-6)
If applicable, please attach current State Department of Revenue Certificate with this application.
20131112530.pdf
EVENT/PROGRAM DESCRIPTION
Is this a new or existing event/program in Vail?
Existing
How many years has the event or program been produced in Vail?
17
How does your request support item 1C of the Contribution Policy (See above)
The air service development program benefits the economic vitality of the Town of Vail. Guests utilizing the Eagle County
Regional Airport stay longer, spend more, and have a higher likelihood of repeat visitation.
Please describe the location(s) of the event or program in previous years.
The Air Alliance contracts with airline partners for minimum revenue guarantee programs. These have supported nonstop air
service from Phoenix, Washington DC, and Dallas (spring and fall) in the past.
December 1, 2020 - Page 245 of 338
Please provide a detailed description of the event/program and its activities.
As in prior years, the Alliance’s funds will be used to attract new flight service, to provide continued support for developing
markets as required, and we also continue working to secure long term funding.
• EGE Air Alliance continues to work with American Airlines to fill the fall and spring gaps in service to achieve daily year-round
service to EGE from Dallas/Ft. Worth. Spring 2020 service was cancelled due to COVID and fall service is scheduled and loaded.
o We anticipate maintaining support for the year-round service in 2021
• EGE Air Alliance, in partnership with Volaire Aviation (air service consultant retained by Eagle County Regional Airport), is
pursuing new carriers and new markets to the Eagle County Regional Airport to supplement and support our air service
development goals. For example, we met with Southwest Airlines in January and continue to develop relations with airline
partners such as Alaska.
o We hope to add new service from a new market and/or a new airline partner for the winter 2021-22 season
If any of the event/program takes place outside of the Town of Vail, please explain where the event will take place
and why.
Eagle County Regional Airport, with visitors and second homeowners primarily utilizing services in Vail and Beaver Creek.
EVENT/PROGRAM INFORMATION
Brand Fit: How will your event or program support the mission and vision of the Vail Town Council?
Air service benefits the local community and supports our tourism economy.
Brand Fit: How will your event or program support the Vail brand identity?
Ease of access to Vail is increasingly important as guests indicate that their likelihood to visit decreases significantly if they have
to fly to Denver.
Community Enrichment: How will your event/program attract target markets of both visitors and community
members?
Air service at the Eagle County Regional Airport benefits the local community through convenience, and benefits our tourism and
second homeowner community from a competitive standpoint.
Growth Potential: How will the event/program deliver fresh content? (Fresh content means new programming,
entertainers, adding additional days and activities.)
Year-round air service to Dallas provides options for locals and visitors; new airline partners and new markets provide opportunity
to grow our market share.
Growth Potential: How will the event/program promote an atmosphere of vitality, fun and celebration?
Increased access for visitors creates increased economic vitality to our resort communities.
Potential: How will the event or program enhance Leadership Skills: locally, nationally and internationally?
Air service development does not directly benefit leadership skills.
Community Enrichment: What is the lasting community involvement opportunity and/or lasting community benefit
of the event or program?
The primary benefit is the economic benefit of the airport and visitors who stay longer and spend more.
How will the event or program leverage media and attract donor and sponsorship support?
The EGE Air Alliance is funded by both public and private partners throughout the valley.
Please upload course syllabus, class descriptions or program details.
2021 funding request Vail.pdf
BUDGET
Using the provided budget template, provide a detailed estimated event/program budget, including anticipated revenues and expenses.
Are your books audited?
No
Describe how you will use the funds requested?
To attract new airline partners and new markets to fly into the Eagle County Airport.
December 1, 2020 - Page 246 of 338
Please upload event/program/organization budget.
EGE Air 2020 Budget (as of June 29) UPDATED FORECAST.xlsx
Who currently funds the event/program?
A variety of public (Eagle County, Beaver Creek, Avon, Gypsum, Eagle) and private partners
Who currently funds your organization?
A variety of public and private partners
What percentage % of the total event budget is being requested to fund?
18
If the event/program is not funded at full request, how will the event change with a lower funding allocation?
We will work within the allotted budget; lower budget from partners will limit the number of new flight opportunities we have in
the future.
Should the Council decide not to support this event/program at all, will it still occur?
Yes
Do you intend to host the event or program in Vail beyond 2021?
Yes
Do you anticipate requesting funding from the CSE for 2021?
No
Audience: Who is your audience? (You may choose more than one.)
First time visitors, Returning guests, Primary and Second Homeowners, Local residents
SPONSORSHIPS & PARTNERSHIPS
1. What is the dollar $ amount of sponsorships and/or partnerships from other sources reflected in the
event/program budget?
$370,000
1a. What is the dollar $ amount of in-kind services or items provided from sponsors or partners?
$0
2. Please list your confirmed sponsors or partners.
Eagle County, Town of Avon, Beaver Creek Resort Company, Town of Eagle, Town of Gypsum, Vail Valley Partnership, and
numerous private businesses.
3. Please explain the potential for additional sponsorships or partners.
We continue to pursue new private partners as EGE Air Alliance supporters.
ADDITIONAL INFORMATION
Are there any other things you'd like to share with Council and staff that are not included in the application?
REQUIRED ATTACHMENTS
Organization rosters naming all officers, board of directors and respective positions as relevant
EGE Air Alliance Board of Directors (Proposed Terms).xlsx
If you received Council funding for 2020, please upload a document recapping the use of prior year Council funds
OPTIONAL ATTACHMENTS
List any URLs where additional information can be found, including photos, videos or other content relevant to
your application.
Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding
December 1, 2020 - Page 247 of 338
Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding
Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding
We encourage questions about the Council application to be sent via email to Carlie Smith - csmith@vailgov.com. Phone calls for further discussion
can be scheduled over email as well.
--->The "Save Draft" button below allows you to save your application and
come back to work on it again.
--->The "Save" button is for when your application is complete and ready to
submit.
---> Your application has not been formally submitted until you navigate to
the Menu page and click "Submit Request". You will receive a confirmation
email once your application has been submitted.<---
Number
Linked Users
cromer@visitvailvalley.com
Submission Date
08/28/2020
Submission Date
08/28/2020
Submission Date
08/28/2020
2021 Annual Contribution: File Attachments
If applicable, please attach current State Department of Revenue Certificate with this application.
20131112530.pdf
Please upload course syllabus, class descriptions or program details.
2021 funding request Vail.pdf
Please upload event/program/organization budget.
EGE Air 2020 Budget (as of June 29) UPDATED FORECAST.xlsx
Organization rosters naming all officers, board of directors and respective positions as relevant
EGE Air Alliance Board of Directors (Proposed Terms).xlsx
December 1, 2020 - Page 248 of 338
2021 Annual Contribution: High Five Access Media J.K. Perry
Town of Vail 2021 Annual Council Contribution Request
CONTRIBUTION POLICY
All contribution requests received by the Town of Vail will be processed in the following manner:
A. All requests must be submitted electronically. Incomplete applications and supplemental information will not be accepted. THE
TOWN COUNCIL WILL ONLY BE GIVEN YOUR COMPLETED APPLICATION FORMS. NO SUPPLEMENTAL INFORMATION WILL BE GIVEN
TO THE TOWN COUNCIL.
B. All applications for annual funding shall be completed and submitted by September 30th by 5:00 P.M.
C. The Town Council will evaluate the various proposals based on their direct benefit to the entire community of Vail, fulfillment of
the Town’s mission, and how this contribution will affect our resort community’s future health. The Town Council’s mission
statement reads: In order to be the premier international mountain resort community, we’re committed to growing a vibrant,
diverse economy and community, providing our citizens and guests with exceptional services and an abundance of recreational,
cultural and educational opportunities.
DISCLOSURE TO ALL APPLICANTS:
1. No money will be disbursed until March 1st, 2021.
2. Because of uncertainty of revenue estimates, please note the following possibilities:
a) Contribution funding may be reduced based on 2021 revenues.
b) The Town of Vail may choose to disburse funding in quarterly installments throughout 2021. Special event funding will
follow the CSE’s guideline of payment in thirds pending completion of CSE and Town of Vail permitting requirements.
3. Notification of awards will be sent after the Council approves the final budget in December.
GENERAL INSTRUCTIONS:
All applications must be submitted by September 30th by 5:00 P.M. Any application received after that date will not be considered. Please
complete all fields in this application. No hard copies are accepted.
Email contact
jk@highfivemedia.org
What is the name of your organization?
High Five Access Media
What category of funding are you applying for? (See definitions at www.vailgov.com/departments/finance/grant-
process)
Services
Type of Funding Requested
Cash Funding Only
Amount of Cash Contribution Requested
$112,000
What is the name of your program?
Community Access Media
Is this a new event or program?
No
How much funding did you receive from the Town of Vail for 2020? (Please include total funding you received from
the CSE and Town Council)
$103,000
Will you also apply for 2021 funding from the CSE?
No
December 1, 2020 - Page 249 of 338
Name of person completing the application
J.K. Perry
Title of person completing the application
Executive Director
Provide name of person or entity to whom the funding check will be cut.
High Five Access Media
Mailing Address Street
PO Box 5600
City
Avon
State
Colorado
Zip Code
81620
Telephone number
970-949-5657
Email address
jk@highfivemedia.org
Event/program and/or organization website
highfivemedia.org
Number of years organization has been in business
37
Organization's Mission Statement
Our mission is to empower the local community, through media education and technology, to become civically engaged, express
ideas, and advocate for causes.
Organization's Tax Status
Non-Profit (501C-3)
If applicable, please attach current State Department of Revenue Certificate with this application.
SOSCertStanding2020.pdf
EVENT/PROGRAM DESCRIPTION
Is this a new or existing event/program in Vail?
Existing
How many years has the event or program been produced in Vail?
37
How does your request support item 1C of the Contribution Policy (See above)
High Five Access Media provides quality coverage, as well as television, internet and over-the-top (OTT) distribution of council
meetings so residents and guests may become civically engaged in local government and issues affecting our community.
We also offer residents, students, nonprofits and government representatives media education, free equipment to checkout, and
free channel (and internet) time, thus creating a vibrant and diverse opportunity for expression of speech on topics important to
the community. We strive to create an access center commensurate with the high standards of the Town of Vail.
Please describe the location(s) of the event or program in previous years.
High Five Access Media is located in Avon. We provide residents of Vail program and education opportunities.
December 1, 2020 - Page 250 of 338
Please provide a detailed description of the event/program and its activities.
High Five Access Media offers several programs specific to the town of Vail that are funded through franchise fees provided by
Comcast in return for using public rights-of-way:
Coverage of Vail Town Council. Meetings are shown live and replayed on local cable (Comcast) Channel 5 and on the internet at
highfivemedia.org. Video is subsequently available on demand at the HFAM website. Live and on demand video also is available
on Roku and Apple TV. This program requires funding for an operator, editing, cloud video distribution, related production
equipment, and operation of the channel.
Community media access. HFAM conducts free basic video production workshops to Vail residents, nonprofits, and government
representatives. Once participants complete a workshop, they may check out equipment at no cost to create video that exercises
their right to free speech and is shared on a hyperlocal level with neighbors and guests on cable television and the internet. This
program requires funding for both teachers, equipment for checkout, and operation of the
channel.
Summer Youth Camp. HFAM holds a week-long, media-making camp for
students ages 14 to 18. The goal is for youth to create media that gives voice to their viewpoints on issues that affect the
community. The culmination of the camp includes a final video project on an issue decided upon and produced by students.
Coverage of Vail America Days Parade. HFAM provides live coverage on cable and highfivemedia.org of the parade from
Lionshead. We also offer volunteer opportunities to community producers to get involved in the production.
In addition, High Five provides low-cost video production services to area nonprofits, so they might create videos that advocate
for their cause.
If any of the event/program takes place outside of the Town of Vail, please explain where the event will take place
and why.
High Five Access Media is located in Avon. We produce video throughout the county, including Vail. We plan to partner with other
entities in the coming years to offer our video production workshops at satellite locations in Vail and Avon, such as libraries and
other public spaces.
EVENT/PROGRAM INFORMATION
Brand Fit: How will your event or program support the mission and vision of the Vail Town Council?
Please see above "How does your request support item 1C of the Contribution Policy?"
Brand Fit: How will your event or program support the Vail brand identity?
Please see above "How does your request support item 1C of the Contribution Policy?"
Community Enrichment: How will your event/program attract target markets of both visitors and community
members?
High Five Access Media serves residents and guests with coverage of Town of Vail government meetings, and residents, students
and nonprofits with access to media training, equipment, and cable access. Indirectly, this allows nonprofits that serve a larger
market to leverage their message among residents and guests.
Growth Potential: How will the event/program deliver fresh content? (Fresh content means new programming,
entertainers, adding additional days and activities.)
High Five is exploring a move to the valley floor near a bus route to better serve folks without vehicles. A location in town would
also allow us to be publicly visible and within close proximity of capturing town-related content. This would require partnership
with another entity, as the cost of being located on the valley floor is out of our grasp.
We also are in the process of expanding existing programs and offering new opportunities. These include a permanent youth
program, satellite workshops throughout Vail and Avon, creating new workshops such as advanced camera operation, civic
engagement and activism, TV studio production, and more. We have started to offer expanded coverage of community events
aided by volunteer community producers, such as Vail America Days Parade, concerts, lectures
and more.
We also hope to expand coverage to show on additional social media platforms, such as Youtube Live and Facebook Live. This
might include council meetings and other town meetings and events.
High Five Access Media intends to roll out a new, more user-friendly and user-driven website in 2020 or 2021.
December 1, 2020 - Page 251 of 338
Growth Potential: How will the event/program promote an atmosphere of vitality, fun and celebration?
High Five Access Media provides an opportunity for residents to make their community strong by sharing their voice, ideas and
passions with their neighbors in the hopes of creating a dynamic dialogue on the issues and values of our mountain community.
Potential: How will the event or program enhance Leadership Skills: locally, nationally and internationally?
One of our goals as an access station is to o
Community Enrichment: What is the lasting community involvement opportunity and/or lasting community benefit
of the event or program?
Our vision is to empower all residents to express their right to free speech via media on a focused, hyper local platform. This
levels the playing field so all voices may be heard and effect change that
reflects their values.
How will the event or program leverage media and attract donor and sponsorship support?
Local media is what we do. We showcase our programs on cable, the internet and on emerging platforms.
In the coming years, one of our goals at High Five is to prove to the community our value as a neighbor through expanded
opportunities and coverage that allows us to garner resources through fundraising and underwriting.
Please upload course syllabus, class descriptions or program details.
HFAM-Brochure.pdf
BUDGET
Using the provided budget template, provide a detailed estimated event/program budget, including anticipated revenues and expenses.
Are your books audited?
Yes
Describe how you will use the funds requested?
Franchise fees passed along from Comcast subscribers fund equipment purchases and production of council meetings; free
access for Vail residents to membership, basic media education, video production equipment and and cable and internet
distribution of video. Funds also are used to purchase capital equipment or pay for ongoing costs for cablecast and webcast of
programming to Comcast subscribers and and internet users, and support of all High Five Access Media programs, in-house
productions, and more.
Please upload event/program/organization budget.
Budget2020.pdf
Who currently funds the event/program?
See below.
Who currently funds your organization?
The towns of Vail and Avon provide the bulk of contributions, although earned revenue through production services has become a
greater percentage of our funding over the years. A small part of our budget is derived from membership fees, donations and
underwriting.
What percentage % of the total event budget is being requested to fund?
45
If the event/program is not funded at full request, how will the event change with a lower funding allocation?
Our ability to expand service to the community, at this crucial point of our organization, would be limited.
Should the Council decide not to support this event/program at all, will it still occur?
Yes
Do you intend to host the event or program in Vail beyond 2021?
Yes
Do you anticipate requesting funding from the CSE for 2021?
No
Audience: Who is your audience? (You may choose more than one.)
Primary and Second Homeowners, Local residents
December 1, 2020 - Page 252 of 338
SPONSORSHIPS & PARTNERSHIPS
1. What is the dollar $ amount of sponsorships and/or partnerships from other sources reflected in the
event/program budget?
$130,000
1a. What is the dollar $ amount of in-kind services or items provided from sponsors or partners?
$0
2. Please list your confirmed sponsors or partners.
Towns of Avon and Minturn, Vail Recreation District, Community of Eagle Vail, Eagle County Schools, and several local nonprofits.
3. Please explain the potential for additional sponsorships or partners.
As outlined above, one of our goals at High Five is to prove to the community our value as a neighbor through expanded
education and volunteer opportunities, and coverage that allows us to garner resources through fundraising and underwriting.
ADDITIONAL INFORMATION
Are there any other things you'd like to share with Council and staff that are not included in the application?
Thank you for your support of community access media for nearly four decades! We look forward to the future.
REQUIRED ATTACHMENTS
Organization rosters naming all officers, board of directors and respective positions as relevant
HFAM_BOD.docx
If you received Council funding for 2020, please upload a document recapping the use of prior year Council funds
TOV_FundingRecap2020.pdf
OPTIONAL ATTACHMENTS
List any URLs where additional information can be found, including photos, videos or other content relevant to
your application.
https://www.highfivemedia.org/town-vail
Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding
Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding
Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding
We encourage questions about the Council application to be sent via email to Carlie Smith - csmith@vailgov.com. Phone calls for further discussion
can be scheduled over email as well.
--->The "Save Draft" button below allows you to save your application and
come back to work on it again.
--->The "Save" button is for when your application is complete and ready to
submit.
---> Your application has not been formally submitted until you navigate to
the Menu page and click "Submit Request". You will receive a confirmation
email once your application has been submitted.<---
Number
Linked Users
info@highfivemedia.org
December 1, 2020 - Page 253 of 338
Submission Date
09/15/2020
Submission Date
09/15/2020
Submission Date
09/15/2020
2021 Annual Contribution: File Attachments
If applicable, please attach current State Department of Revenue Certificate with this application.
SOSCertStanding2020.pdf
Please upload course syllabus, class descriptions or program details.
HFAM-Brochure.pdf
Please upload event/program/organization budget.
Budget2020.pdf
Organization rosters naming all officers, board of directors and respective positions as relevant
HFAM_BOD.docx
If you received Council funding for 2020, please upload a document recapping the use of prior year Council funds
TOV_FundingRecap2020.pdf
December 1, 2020 - Page 254 of 338
2021 Annual Contribution: Eagle Valley Land Trust Nancy Glass
Town of Vail 2021 Annual Council Contribution Request
CONTRIBUTION POLICY
All contribution requests received by the Town of Vail will be processed in the following manner:
A. All requests must be submitted electronically. Incomplete applications and supplemental information will not be accepted. THE
TOWN COUNCIL WILL ONLY BE GIVEN YOUR COMPLETED APPLICATION FORMS. NO SUPPLEMENTAL INFORMATION WILL BE GIVEN
TO THE TOWN COUNCIL.
B. All applications for annual funding shall be completed and submitted by September 30th by 5:00 P.M.
C. The Town Council will evaluate the various proposals based on their direct benefit to the entire community of Vail, fulfillment of
the Town’s mission, and how this contribution will affect our resort community’s future health. The Town Council’s mission
statement reads: In order to be the premier international mountain resort community, we’re committed to growing a vibrant,
diverse economy and community, providing our citizens and guests with exceptional services and an abundance of recreational,
cultural and educational opportunities.
DISCLOSURE TO ALL APPLICANTS:
1. No money will be disbursed until March 1st, 2021.
2. Because of uncertainty of revenue estimates, please note the following possibilities:
a) Contribution funding may be reduced based on 2021 revenues.
b) The Town of Vail may choose to disburse funding in quarterly installments throughout 2021. Special event funding will
follow the CSE’s guideline of payment in thirds pending completion of CSE and Town of Vail permitting requirements.
3. Notification of awards will be sent after the Council approves the final budget in December.
GENERAL INSTRUCTIONS:
All applications must be submitted by September 30th by 5:00 P.M. Any application received after that date will not be considered. Please complete
all fields in this application. No hard copies are accepted.
Email contact
nglass@evlt.org
What is the name of your organization?
Eagle Valley Land Trust
What category of funding are you applying for? (See definitions at www.vailgov.com/departments/finance/grant-
process)
Services
Type of Funding Requested
Cash Funding Only
Amount of Cash Contribution Requested
$7,500
What is the name of your program?
Eagle Valley Land Trust Programming Services to Town of Vail and its Residents and Guests
Is this a new event or program?
No
How much funding did you receive from the Town of Vail for 2020? (Please include total funding you received from
the CSE and Town Council)
$5,000
Will you also apply for 2021 funding from the CSE?
No
December 1, 2020 - Page 255 of 338
Name of person completing the application
Nancy Glass
Title of person completing the application
Stewardship Manager
Provide name of person or entity to whom the funding check will be cut.
Eagle Valley Land Trust
Mailing Address Street
PO Box 3016
City
Edwards
State
Colorado
Zip Code
81632
Telephone number
8503841527
Email address
nglass@evlt.org
Event/program and/or organization website
www.evlt.org
Number of years organization has been in business
39
Organization's Mission Statement
Eagle Valley Land Trust protects forever the lands we love, to preserve our heritage, scenic beauty, recreational opportunities,
and wildlife habitats, and to build a permanent legacy for future generations.
Organization's Tax Status
Non-Profit (501C-3)
If applicable, please attach current State Department of Revenue Certificate with this application.
05_EVLT 501c3 Determination Letter.pdf
EVENT/PROGRAM DESCRIPTION
Is this a new or existing event/program in Vail?
Existing
How many years has the event or program been produced in Vail?
39
December 1, 2020 - Page 256 of 338
How does your request support item 1C of the Contribution Policy (See above)
EVLT’s programs and services leverage the lands EVLT has helped the town conserve to provide a broad spectrum of benefits to
the entire community of Vail. The Ptarmigan and Buffehr Creek parcels preserve public access to the Vail Hiking Trail and North
Trails, respectively. East Vail Waterfall conserves riparian wildlife habitat and access to an iconic landmark and ice-climbing route
in the Town of Vail. Meadow Creek and Potato Patch preserve important wildlife habitat and wildlife corridors.
The land EVLT has helped to conserve is a vital part of the town’s infrastructure. Indeed, the Town of Vail has recently recognized
this in its mission statement update by adding “…and preserve our surrounding natural environment.” Supporting EVLT’s
programs described herein will support the benefits such open space infrastructure provides to the town’s residents, visitors, and
wildlife and will support the maintenance and growth of this infrastructure itself over time.
EVLT’s programs services, mission, staff, and board directly support the Town’s mission and help maintain its branding. Our work
contributes to the community’s reputation as the premier international mountain resort community by actively promoting the
town’s sustainable growth and supporting its vibrant, diverse economy and community. All citizens’ and guests’ experience of the
Town of Vail is elevated because of EVLT’s direct and ongoing contributions that have resulted in, and will protect, an abundance
of recreational, cultural and educational opportunities.
Additionally, support of EVLT is responsive to the balanced approach to sustainability contained in the Town of Vail Action Plan
goals. These goals call upon the council to “preserve our natural environment,….develop environmental programs that respect
and preserve our natural environment, open spaces, and wildlife habitat” and “[collaborate] with community partners to develop
programs and goals.”
EVLT is the only nonprofit whose program services are dedicated to preserving the surrounding natural environment and wildlife
habitat in the region. We hope the town will support the continuation and potential growth of such program services in the Town
of Vail by joining the several other local communities that already provide EVLT funding for similar program services.
Please describe the location(s) of the event or program in previous years.
While some program services described herein relate specifically to East Vail Waterfall, Buffehr Creek, Ptarmigan, and Meadow
Creek and Potato Patch, EVLT provides broader program services to other local municipalities that provide funding to EVLT.
December 1, 2020 - Page 257 of 338
Please provide a detailed description of the event/program and its activities.
EVLT provides services to the town through a variety of its programs. All these program services increase the town’s capacity to
provide a healthy environment, economy, and community for all of its residents visitors.
OUTREACH Programming: EVLT’s outreach program services include its Community Land Connection (CLC) and Future
Conservationists (FC) programs. These programs provide environmental conservation education to adults and youth, including
guided hikes, restoration/wildlife habitat enhancement projects, and youth-focused curriculum. This year we partnered with the
Betty Ford Alpine Gardens to lead two Harrington's penstemon hikes. In the past, CLC programs have taken place on town
properties including the Meadow Creek Open Space and East Vail Waterfall Open Space in collaboration with town staff. This year
our programming was reduced due to the public health guidelines. The CLC program consists of free guided hikes on publicly
accessible conserved land. We work to partner with other non-profits and government agencies to highlight conservation efforts
taking place in each community with whom we partner. The collaborative nature of this program increases awareness of ongoing
conservation work throughout our community, highlighting our partners, while connecting people to local conserved open space.
This series could take place on East Vail Waterfall, Buffehr Creek, Ptarmigan and/or the Meadow Creek conservation easements.
Generally, the EVLT staff organizes the event and develops outreach and marketing materials to promote the event and highlight
our partners.
With town support, EVLT will be able to continue to plan and execute CLC programming for residents and guests of the town. The
town’s contributions to preserving the natural environment would be highlighted to attendees and the town would continue to be
invited to be a featured partner in each event.
FC is a program focused on partnering with local youth-serving organizations to connect youth to conserved land. We work with
Walking Mountains Science Center, The Cycle Effect, Bright Future Foundation Buddy Mentors, and SOS Outreach and are looking
to build additional relationships. EVLT staff meets with youth in the field on conservation easements and leads an engaging
activity, focusing on the importance of preserving our natural environment. With town support, this program could be expanded
to include more town organizations and properties.
These programs promote the town’s environmental sustainability and Comprehensive Open Lands Plan goals, serving more
members of the Vail community than could be provided by the town alone. Each program can serve up to 20 Vail residents and
guests.
With support of the town, EVLT can continue to partner with the town and leverage conserved properties to provide CLC and FC
programming annually, connecting residents of Vail to their local conserved public land and recognize the town’s efforts to
preserve the natural environment of the town.
LAND PROTECTION Programming: EVLT’s land protection programming directly serves the Town of Vail by diligently and
collaboratively seeking out and facilitating land conservation projects and holding conservation easements, where appropriate,
on such properties. Without the land trust, the town would not otherwise own several parcels that promote the town’s mission to
protect the natural environment and an abundance of recreational, cultural and educational opportunities. In addition, EVLT works
with private property owners within the town to conserve important parcels of open space such as a privately-owned conserved
parcel in Potato Patch. These properties provide recreational access and protect scenic open space and important wildlife habitat
and wildlife corridors. The Town of Vail’s support will allow EVLT to maintain these program services and extend these benefits to
more land in and around the town. For example, EVLT could continue to support town efforts to conserve additional open space
priorities identified in the town’s Comprehensive Open Lands Plan.
STEWARDSHIP Programming: EVLT must dedicate significant staff time to fulfilling its annual obligation to monitor all conserved
properties, ensuring the recreational access, scenic open space, and important wildlife habitat and wildlife corridors are protected
in perpetuity. Specifically, EVLT visits all conserved lands annually to inspect the condition of its plants/weeds, trails, riparian and
wildlife habitat and much more. Extensive data is recorded and archived at each visit. Further, the visit helps us maintain strong
relationships with landowners who are land conservation’s best advocates.
EVLT stewardship programming staff provide a consistent resource to help the town with any issues discovered. EVLT consults
with town staff and the council regarding open space conservation and stewardship issues upon request, providing support that
the town would not otherwise have.
With support from the town, EVLT’s stewardship programming will remain a robust resource for the Town of Vail, which will have
a positive effect on land conservation and wildlife habitat for the entire community and its visitors.
If any of the event/program takes place outside of the Town of Vail, please explain where the event will take place
and why.
This is an application for funding of program services that have benefited the Town of Vail and that take place on a county-wide
basis as organizational capacity permits.
EVLT is requesting funding from the Town of Vail for the program services described herein that directly serve the Town of Vail.
EVLT has conservation easements on 36 properties throughout the county, we are required to monitor each property annually.
We receive support from other municipalities and funders as noted herein to provide these program services.
EVENT/PROGRAM INFORMATION
December 1, 2020 - Page 258 of 338
Brand Fit: How will your event or program support the mission and vision of the Vail Town Council?
EVLT’s program services described herein protect the town’s future health by promoting sustainable growth while supporting its
vibrant, diverse economy and community. EVLT’s programs preserve the town’s natural environment, which in turn drive the
Town of Vail’s recreation-based economy, making the Town of Vail the premier international mountain resort community. All
citizens and guests experience of this exceptional place is enhanced because of EVLT’s direct and ongoing contributions that
have resulted in, and will protect, an abundance of recreational, cultural and educational opportunities.
Brand Fit: How will your event or program support the Vail brand identity?
The Town of Vail’s world-class natural resources, scenic vistas, open spaces, and recreational opportunities are the foundation of
the town’s economy and brand identity. EVLT’s program services protect these values and are directly in line with Vail’s brand.
EVLT is the only nonprofit dedicated primarily to preserving the region’s natural environment. Our program services ensure the
long-term viability of the Town of Vail brand.
Community Enrichment: How will your event/program attract target markets of both visitors and community
members?
EVLT utilizes print and social media to highlight our programs and services and the preservation of the natural environment in the
Town of Vail in our outreach to visitors and community members. Additionally, we utilize targeted mailing and emails to invite
visitors and community members to participate in our programs. Community Land Connection Series events attract repeat
participants, visitors and community members. For Future Conservationist programs, we partner with other youth-focused
organizations that attract target markets of both visitors and community members. EVLT works in collaboration with Town of Vail
staff to promote all of its program services.
Growth Potential: How will the event/program deliver fresh content? (Fresh content means new programming,
entertainers, adding additional days and activities.)
EVLT would continue to support town efforts to protect existing open space and to conserve additional open space priorities
identified in the town’s Comprehensive Open Lands Plan. EVLT would continue to pursue the preservation of other properties in
and around the town that protect important wildlife habitat like Battle Mountain and the East Vail property (or a portion thereof).
EVLT staff develops curriculum for Community Land Connection Series events and Future Conservationists programs. We utilize
best practices to update our curriculum based on the interests of participants. We partner with diverse organizations to deliver
fresh content. We will coordinate with the Town of Vail about delivering information to highlight the town’s efforts
Growth Potential: How will the event/program promote an atmosphere of vitality, fun and celebration?
EVLT’s land protection efforts create an atmosphere of vitality through new open space which is reason for community
celebration. Community Land Connection Series events promote an atmosphere of vitality, fun and celebration by incorporating
interesting partnerships and information about local flora and fauna. Future Conservationists programs promote an atmosphere
of vitality, fun and celebration by fostering creative play outside in nature for children.
Potential: How will the event or program enhance Leadership Skills: locally, nationally and internationally?
EVLT programming enhances Leadership Skills locally by engaging local leaders in the Town of Vail in the conservation of local
open spaces. EVLT is a national leader in the Land Trust community, as one of the first Land Trusts to be accredited by the
national Land Trust Alliance. This program enhances the Town of Vail’s international leadership by helping it achieve world-class
natural resource stewardship initiatives.
Community Enrichment: What is the lasting community involvement opportunity and/or lasting community benefit
of the event or program?
EVLT programs build lasting community involvement opportunities and benefit by ensuring that East Vail Waterfall, Buffehr Creek,
Ptarmigan, Meadow Creek and Potato Patch parcels will be conserved forever for the benefit of this and future generations of Vail
residents and guests. From community hikes to volunteer restoration projects, these properties and additional conserved
properties will continue to provide opportunities in perpetuity.
EVLT Outreach programs build community and appreciation for open space in the Town of Vail. These programs connect people to
each other and to their local conserved lands. The lasting community involvement opportunity and benefit is that participants will
be connected to their local open spaces and therefore more likely to protect them.
How will the event or program leverage media and attract donor and sponsorship support?
EVLT has a robust social media, outreach, and local media program targeted at engaging locals and guests with our local
protected open spaces, which has repeatedly demonstrated success in galvanizing donors and corporate sponsors. EVLT’s events
are enthusiastically supported by all sizes of local, statewide, and national businesses. EVLT’s land protection, stewardship, and
outreach programs are well documented and marketed through social media, newsletters, the Vail Daily, and a variety of other
mediums. With the town’s support, these resources can be maintained and enhanced, showcasing the town’s efforts to deliver
upon the town’s mission.
December 1, 2020 - Page 259 of 338
Please upload course syllabus, class descriptions or program details.
Too Close for Comfort Curriculum.pdf
BUDGET
Using the provided budget template, provide a detailed estimated event/program budget, including anticipated revenues and expenses.
Are your books audited?
Yes
Describe how you will use the funds requested?
EVLT requests $7,500 to support our program services to the community.
a. $1,000 will be used in marketing our program services, showcasing the Town of Vail
b. $3,500 will be used for the preparation and execution of outreach programming that promote sustainability goals and mission
of the town and that may include CLC and FC programming and volunteer projects.
c. $3,000 will be used pursue conservation projects collaboratively with the town and maintain a robust stewardship program that
protect the Town of Vail’s brand. New conservation projects could include projects like the permanent protection of Battle
Mountain, the East Vail property (or a portion thereof) or, those contained in the Comprehensive Open Lands Plan.
Please upload event/program/organization budget.
EVLT Program Services Budget 2021.pdf
Who currently funds the event/program?
EVLT makes the same request of the Town of Gypsum and has received $7,500 per year in recent years. Gypsum has 2
conservation easements within the town boundaries. Similarly, EVLT has recently received $5,000 per year from the Town of
Eagle, which has 5 conservation easements within the town boundaries. The remainder of EVLT’s program services are funded as
noted below.
Who currently funds your organization?
EVLT funding is provided by individual donors as well as by corporate and foundation grants and donations.
What percentage % of the total event budget is being requested to fund?
2
If the event/program is not funded at full request, how will the event change with a lower funding allocation?
I was not able to enter the percentage of the total event budget being requested...EVLT is asking the Town of Vail to fund
approximately 2% of its county-wide budget for the program services described.
With rising costs and increased demands for our program services throughout our service area, EVLT needs the Town’s support to
provide these program services to the town. With the support of a Town of Vail Community Grant, EVLT will be able to continue
and potentially expand our program services to and support of the Town of Vail in the future. Without such support, the program
services described herein will decline.
At a minimum, EVLT will continue to fulfill its legal obligation to monitor EVLT’s conserved properties within the Town of Vail.
Should the Council decide not to support this event/program at all, will it still occur?
No
Do you intend to host the event or program in Vail beyond 2021?
Yes
Do you anticipate requesting funding from the CSE for 2021?
No
Audience: Who is your audience? (You may choose more than one.)
First time visitors, Returning guests, Primary and Second Homeowners, Local residents
SPONSORSHIPS & PARTNERSHIPS
1. What is the dollar $ amount of sponsorships and/or partnerships from other sources reflected in the
event/program budget?
$25,000
December 1, 2020 - Page 260 of 338
1a. What is the dollar $ amount of in-kind services or items provided from sponsors or partners?
$20,000
2. Please list your confirmed sponsors or partners.
Town of Gypsum, Town of Eagle, Town of Avon, WMSC, The Cycle Effect, Betty Ford Alpine Gardens, Bright Futures, Eagle Valley
Outdoor Movement, Alpine Bank, Colorado Parks and Wildlife, Vail Resorts Epic Promise, Eagle County, Great Outdoors Colorado
3. Please explain the potential for additional sponsorships or partners.
EVLT continually strives to create new partnerships and foster new sponsorships. There are sponsorship opportunities available
for specific projects, programs, and events as well as partnership opportunities that can help enhance programming, reach new
audiences, and help create conservation impact.
ADDITIONAL INFORMATION
Are there any other things you'd like to share with Council and staff that are not included in the application?
No
REQUIRED ATTACHMENTS
Organization rosters naming all officers, board of directors and respective positions as relevant
Organization Board and Staff List.pdf
If you received Council funding for 2020, please upload a document recapping the use of prior year Council funds
OPTIONAL ATTACHMENTS
List any URLs where additional information can be found, including photos, videos or other content relevant to
your application.
Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding
Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding
Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding
We encourage questions about the Council application to be sent via email to Carlie Smith - csmith@vailgov.com. Phone calls for further discussion
can be scheduled over email as well.
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Number
Linked Users
nglass@evlt.org
Submission Date
December 1, 2020 - Page 261 of 338
Submission Date
Submission Date
09/28/2020
2021 Annual Contribution: File Attachments
If applicable, please attach current State Department of Revenue Certificate with this application.
05_EVLT 501c3 Determination Letter.pdf
Please upload course syllabus, class descriptions or program details.
Too Close for Comfort Curriculum.pdf
Please upload event/program/organization budget.
EVLT Program Services Budget 2021.pdf
Organization rosters naming all officers, board of directors and respective positions as relevant
Organization Board and Staff List.pdf
December 1, 2020 - Page 262 of 338
December 1, 2020 - Page 263 of 338
2021 Annual Contribution: Eagle Valley Child Care Association Holly S Hickson
Town of Vail 2021 Annual Council Contribution Request
CONTRIBUTION POLICY
All contribution requests received by the Town of Vail will be processed in the following manner:
A. All requests must be submitted electronically. Incomplete applications and supplemental information will not be accepted. THE
TOWN COUNCIL WILL ONLY BE GIVEN YOUR COMPLETED APPLICATION FORMS. NO SUPPLEMENTAL INFORMATION WILL BE GIVEN
TO THE TOWN COUNCIL.
B. All applications for annual funding shall be completed and submitted by September 30th by 5:00 P.M.
C. The Town Council will evaluate the various proposals based on their direct benefit to the entire community of Vail, fulfillment of
the Town’s mission, and how this contribution will affect our resort community’s future health. The Town Council’s mission
statement reads: In order to be the premier international mountain resort community, we’re committed to growing a vibrant,
diverse economy and community, providing our citizens and guests with exceptional services and an abundance of recreational,
cultural and educational opportunities.
DISCLOSURE TO ALL APPLICANTS:
1. No money will be disbursed until March 1st, 2021.
2. Because of uncertainty of revenue estimates, please note the following possibilities:
a) Contribution funding may be reduced based on 2021 revenues.
b) The Town of Vail may choose to disburse funding in quarterly installments throughout 2021. Special event funding will
follow the CSE’s guideline of payment in thirds pending completion of CSE and Town of Vail permitting requirements.
3. Notification of awards will be sent after the Council approves the final budget in December.
GENERAL INSTRUCTIONS:
All applications must be submitted by September 30th by 5:00 P.M. Any application received after that date will not be considered. Please
complete all fields in this application. No hard copies are accepted.
Email contact
hhickson@eaglevalleychildcare.org
What is the name of your organization?
Eagle Valley Child Care Association
What category of funding are you applying for? (See definitions at www.vailgov.com/departments/finance/grant-
process)
Services
Type of Funding Requested
Cash Funding Only
Amount of Cash Contribution Requested
$60,000
What is the name of your program?
Vail Child Care and Miler Ranch Child Care Centers
Is this a new event or program?
No
How much funding did you receive from the Town of Vail for 2020? (Please include total funding you received from
the CSE and Town Council)
$55,000
Will you also apply for 2021 funding from the CSE?
No
December 1, 2020 - Page 264 of 338
Name of person completing the application
Holly S Hickson
Title of person completing the application
Executive Director
Provide name of person or entity to whom the funding check will be cut.
PO Box 1700
Mailing Address Street
PO Box 1700
City
Vail
State
Colorado
Zip Code
81658
Telephone number
9709262501
Email address
hhickson@eaglevalleychildcare.org
Event/program and/or organization website
http://www.eaglevalleychildcare.org
Number of years organization has been in business
20
Organization's Mission Statement
The Eagle Valley Child Care Association aims to provide high quality early learning programs to the children of Eagle County by:
Providing a developmentally appropriate, discovery based learning environment that meets the needs of every child’s healthy
cognitive, language, motor, social and emotional development
Providing supportive parenting guidance to every family enrolled in our programs
Providing the business community with a way to assure quality care for their employees through our Business Partner program
Organization's Tax Status
Not-for-Profit (501C-6)
If applicable, please attach current State Department of Revenue Certificate with this application.
EVENT/PROGRAM DESCRIPTION
Is this a new or existing event/program in Vail?
Existing
How many years has the event or program been produced in Vail?
20
How does your request support item 1C of the Contribution Policy (See above)
The Eagle Valley Child Care Association aims to provide high quality early learning programs to the children of Eagle County by:
Providing a developmentally appropriate, discovery based learning environment that meets the needs of every child’s healthy
cognitive, language, motor, social and emotional development
Providing supportive parenting guidance to every family enrolled in our programs
Providing the business community with a way to assure quality care for their employees through our Business Partner program
December 1, 2020 - Page 265 of 338
Please describe the location(s) of the event or program in previous years.
Vail Child Care Center 2109 Zermatt Lane Vail CO 81658
Miller Ranch Child Care Center 0025 Mill Loft Street Edwards CO 81632
Please provide a detailed description of the event/program and its activities.
We provide high quality early care and education for Town of Vail Employees and Vail Valley families for children from eight
weeks up to five years eleven months of age. Our program has three licensed classrooms in Vail and an additional six licensed
classrooms in Edwards serving 114 families between our two schools.
We are currently the only licensed child care providing early care and education services for children under 12 months of age in
the Town of Vail.
If any of the event/program takes place outside of the Town of Vail, please explain where the event will take place
and why.
We opened our second school in Edwards CO due to a high demand for care and a lack of available space in Vail.
EVENT/PROGRAM INFORMATION
Brand Fit: How will your event or program support the mission and vision of the Vail Town Council?
Eagle Valley Child Care Association is positioned to support the Town of Vail's mission to provide citizens with exceptional
services and educational opportunities. Vail prides itself in providing the infrastructure to both residents of Vail and families that
are employed within the town of Vail. Early childhood services are a necessary infrastructure component to attract families to the
area. Eagle Valley Child Care Association sites are rated by Colorado Shines as 4 diamond sites demonstrating our commitment
to quality. Vail Child Care Center provides the only infant center care in the town of Vail ensuring that Vail is offering a range of
early childhood services for local families.
Brand Fit: How will your event or program support the Vail brand identity?
Vail is committed to being a premier resort community. The high quality early childhood services provided by Eagle Valley Child
Care Association illustrate the premier offerings that Vail has to offer its citizens.
Community Enrichment: How will your event/program attract target markets of both visitors and community
members?
Our child care programs serve working Vail families. Our services enable local families and businesses to have access to local
high quality child care that enables a balanced community composition with families living and/or working in Vail.
Growth Potential: How will the event/program deliver fresh content? (Fresh content means new programming,
entertainers, adding additional days and activities.)
Eagle Valley Child Care is continually seeking to improve programming and is committed to high quality education for Vail's
young residents. This is shown through our certification as a DIAMOND (level 4) certification with Colorado Shines. Our Colorado
Shines renewal will occur in late 2020.
Growth Potential: How will the event/program promote an atmosphere of vitality, fun and celebration?
Isn't being a child all about FUN? We commit to FUN and LEARNING for Vail's youngest population. These young citizens are the
ambassadors to our mountain lifestyle.
Potential: How will the event or program enhance Leadership Skills: locally, nationally and internationally?
N/A
Community Enrichment: What is the lasting community involvement opportunity and/or lasting community benefit
of the event or program?
Having infant care in Vail means that Vail's families can stay here. Vail families expect to have infant care where they live and
work. Without this, our local families will likely have to drive 20 minutes each way down valley for infant care, or move down
valley to be closer to their child's school.
How will the event or program leverage media and attract donor and sponsorship support?
EVCCA has a robust fundraising and grant request program to help fund our centers.
Please upload course syllabus, class descriptions or program details.
EVCCA FACT SHEET 2020.doc
BUDGET
Using the provided budget template, provide a detailed estimated event/program budget, including anticipated revenues and expenses.
December 1, 2020 - Page 266 of 338
Are your books audited?
Yes
Describe how you will use the funds requested?
The funds requested will be used to support infant programming in the town of Vail, Colorado.
Please upload event/program/organization budget.
EVCCA August 2020 Financials.pdf
Who currently funds the event/program?
Parent tuition dollars, CO Child Care Assistance Program, Buell Foundation, Eagle County Early Childhood Services and business
partnerships with the Town of Vail and Vail Health
Who currently funds your organization?
see above
What percentage % of the total event budget is being requested to fund?
5
If the event/program is not funded at full request, how will the event change with a lower funding allocation?
Without the funding we will need to either reduce our number of teaching staff or raise tuition which will reduce the number of
children we are able to serve.
Should the Council decide not to support this event/program at all, will it still occur?
Yes
Do you intend to host the event or program in Vail beyond 2021?
Yes
Do you anticipate requesting funding from the CSE for 2021?
No
Audience: Who is your audience? (You may choose more than one.)
Primary and Second Homeowners, Local residents
SPONSORSHIPS & PARTNERSHIPS
1. What is the dollar $ amount of sponsorships and/or partnerships from other sources reflected in the
event/program budget?
$125,000
1a. What is the dollar $ amount of in-kind services or items provided from sponsors or partners?
2. Please list your confirmed sponsors or partners.
Eagle Valley Child Care Association has partnerships with the Town of Vail and Vail Health. The amount in #1 is the actual cost of
the Vail Health partnership. In addition, we partner with Eagle County and Kroger who provide in kind donations with our facilities
at a $1/annual rent.
3. Please explain the potential for additional sponsorships or partners.
EVCCA has written and been awarded several grants during the COVID outbreak. We received PPP funding and EDIL funding from
the Small Business Administration and a $25000 grant from the United Way. We have also received grant dollars from the Buell
Foundation, Vail Valley Cares and Vail Valley Foundation. We are actively seeking donations and grant opportunities.
ADDITIONAL INFORMATION
Are there any other things you'd like to share with Council and staff that are not included in the application?
Our intention is to continue to provide premier early childhood services within the Town of Vail. Eagle Valley Child Care
Association is committed to fundraising and grant writing efforts to support our operations to keep our costs more affordable for
local families.
REQUIRED ATTACHMENTS
December 1, 2020 - Page 267 of 338
Organization rosters naming all officers, board of directors and respective positions as relevant
Board List 2020 (1).docx
If you received Council funding for 2020, please upload a document recapping the use of prior year Council funds
OPTIONAL ATTACHMENTS
List any URLs where additional information can be found, including photos, videos or other content relevant to
your application.
Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding
Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding
Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding
We encourage questions about the Council application to be sent via email to Carlie Smith - csmith@vailgov.com. Phone calls for further discussion
can be scheduled over email as well.
--->The "Save Draft" button below allows you to save your application and
come back to work on it again.
--->The "Save" button is for when your application is complete and ready to
submit.
---> Your application has not been formally submitted until you navigate to
the Menu page and click "Submit Request". You will receive a confirmation
email once your application has been submitted.<---
Number
Linked Users
hhickson@eaglevalleychildcare.org
Submission Date
Submission Date
Submission Date
09/30/2020
2021 Annual Contribution: File Attachments
Please upload course syllabus, class descriptions or program details.
EVCCA FACT SHEET 2020.doc
Please upload event/program/organization budget.
EVCCA August 2020 Financials.pdf
Organization rosters naming all officers, board of directors and respective positions as relevant
Board List 2020 (1).docx
December 1, 2020 - Page 268 of 338
2021 Annual Contribution: Vail Valley Mountain Trails Alliance Ernest Saeger
Town of Vail 2021 Annual Council Contribution Request
CONTRIBUTION POLICY
All contribution requests received by the Town of Vail will be processed in the following manner:
A. All requests must be submitted electronically. Incomplete applications and supplemental information will not be accepted. THE
TOWN COUNCIL WILL ONLY BE GIVEN YOUR COMPLETED APPLICATION FORMS. NO SUPPLEMENTAL INFORMATION WILL BE GIVEN
TO THE TOWN COUNCIL.
B. All applications for annual funding shall be completed and submitted by September 30th by 5:00 P.M.
C. The Town Council will evaluate the various proposals based on their direct benefit to the entire community of Vail, fulfillment of
the Town’s mission, and how this contribution will affect our resort community’s future health. The Town Council’s mission
statement reads: In order to be the premier international mountain resort community, we’re committed to growing a vibrant,
diverse economy and community, providing our citizens and guests with exceptional services and an abundance of recreational,
cultural and educational opportunities.
DISCLOSURE TO ALL APPLICANTS:
1. No money will be disbursed until March 1st, 2021.
2. Because of uncertainty of revenue estimates, please note the following possibilities:
a) Contribution funding may be reduced based on 2021 revenues.
b) The Town of Vail may choose to disburse funding in quarterly installments throughout 2021. Special event funding will
follow the CSE’s guideline of payment in thirds pending completion of CSE and Town of Vail permitting requirements.
3. Notification of awards will be sent after the Council approves the final budget in December.
GENERAL INSTRUCTIONS:
All applications must be submitted by September 30th by 5:00 P.M. Any application received after that date will not be considered. Please complete
all fields in this application. No hard copies are accepted.
Email contact
ernest@vvmta.org
What is the name of your organization?
Vail Valley Mountain Trails Alliance
What category of funding are you applying for? (See definitions at www.vailgov.com/departments/finance/grant-
process)
Services
Type of Funding Requested
Cash Funding Only
Amount of Cash Contribution Requested
$10,000
What is the name of your program?
Eagle County Trail Fund - AAT and WTA Programs
Is this a new event or program?
No
How much funding did you receive from the Town of Vail for 2020? (Please include total funding you received from
the CSE and Town Council)
$5,100
Will you also apply for 2021 funding from the CSE?
No
December 1, 2020 - Page 269 of 338
Name of person completing the application
Ernest Saeger
Title of person completing the application
Executive Director
Provide name of person or entity to whom the funding check will be cut.
PO Box 3986
Mailing Address Street
PO Box 3986
City
Avon
State
Colorado
Zip Code
81620
Telephone number
6077780337
Email address
ernest@vvmta.org
Event/program and/or organization website
vvmta.org
Number of years organization has been in business
9
Organization's Mission Statement
The VVMTA’s mission is to maintain, educate, advocate for, and build sustainable non-motorized soft surface trails while
conserving the natural environment of Eagle County and our public lands.
The VVMTA is the leading advocate for soft surface trails in Eagle County, CO. The VVMTA’s vision is the creation of a sustainable
multi-use soft surface trail network connecting communities and neighborhoods from Vail Pass to Basalt. We promote
stewardship of our public lands, sustainable trail building practices and a balance between recreation and conservation. The
VVMTA maintains that trails contribute to the quality of life and economic vitality of the community.
The VVMTA manages trail advocacy programs, coordinates and trains volunteers, educates outdoor recreational users, organizes
events, and contributes its talents, guidance and time to support local land managers in various soft surface trail initiatives.
Organization's Tax Status
Non-Profit (501C-3)
If applicable, please attach current State Department of Revenue Certificate with this application.
Certificate of Registration 7:20.pdf
EVENT/PROGRAM DESCRIPTION
Is this a new or existing event/program in Vail?
Existing
How many years has the event or program been produced in Vail?
5
How does your request support item 1C of the Contribution Policy (See above)
VVMTA’s programs directly contribute to the Town of Vail’s mission and each of the four main strategies in the Council Action
Plan: Community, Economy, Experience, and Sustainability. Our Adopt A Trail (AAT) and Wildlife Trail Ambassador (WTA)
programs include volunteers from businesses and residents of the Town of Vail, provide economic vitality through outdoor
recreation tourism, enhance the experience of trail users, and maintain, educate, and advocate for sustainable trails and
conservation.
December 1, 2020 - Page 270 of 338
Please describe the location(s) of the event or program in previous years.
The Adopt A Trail program includes twelve (12) trails adopted by sixteen (16) teams that are connected to the Town of Vail.
These include East Vail trailheads (Pitkin, Gore, Deluge, Booth, etc), North Trail, Son of Middle Creek, Lost Lake, Two Elk, Buffehr,
and more.
The Wildlife Trail Ambassador program includes volunteers stationed at seasonal closed trails including North Trail, Son of Middle
Creek, Buffehr Creek, and Two Elk.
Please provide a detailed description of the event/program and its activities.
It was very apparent and obvious that trails and outdoor recreation were more important than ever during the pandemic. They
provided an escape to improve our physical and mental health. The number of new trail users this year will undoubtedly carry
over to next year and future years. This will require increased trail maintenance and education on trail etiquette and leave no
trace principles. Our programs perform both of these activities and ensure that the trial experience for both guests and locals in
Vail remain world class.
Adopt A Trail:
The Adopt A Trail (AAT) program is made up of volunteers and is a way that local organizations can help maintain and monitor
local trails. AAT was originally formed in 2016 to address the lack of trail maintenance due to the declining resources of our local
Forest Service Ranger District. AAT represents a melting pot collection of the Eagle County community. The organizations
involved have backgrounds in hospitality, medicine, retail, government, restaurants, social clubs, athletic training, families, and
repair/rental shops. The program continues to grow from 30 teams and trails in 2016, 40 in 2017, 46 in 2018, 53 in 2019, to 69 in
2020. Specifically in Vail, AAT teams include the Town of Vail, Vail Public Safety, ERWSD, Eagle Summit Wilderness Alliance,
Venture Sports, Vail Rec District, and more. Besides volunteer trail maintenance, the program encourages trail users to become
trail stewards who will benefit the overall sustainability of our trails and natural environment for years to come.
Wildlife Trail Ambassador Program:
In the Spring of 2018, the VVMTA and it’s Adopt A Trail program launched the Wildlife Trail Ambassador program. The VVMTA
recognized the need to be the leaders in proactively approaching the education and communication surrounding seasonal trail
closures to protect wildlife and our trails. With this, the Wildlife Trail Ambassador program was launched. The Ambassadors’
duties include:
Enforce seasonal trail closures by actively being positioned at trailheads
Education to trail users about the reasons for seasonal trail closures
Education to trail users about local flora and fauna
Education and communication spreading Leave No Trace Principles
Actively engage local businesses and hotels to help spread the word to our Valley’s visitors
The Wildlife Trail Ambassador program began to focus on spring seasonal wildlife closures to protect the mule deer and elk
calving seasons. Upon the great success in the Spring, the program expanded to cover our winter seasonal closures to ensure elk
and deer were not disturbed in their important winter habitat.
If any of the event/program takes place outside of the Town of Vail, please explain where the event will take place
and why.
Yes, the AAT and WTA programs include trails on Forest Service and BLM land throughout all of Eagle County. Trails adopted in
other municipalities include Minturn, Avon, EagleVail, Edwards, and Eagle.
EVENT/PROGRAM INFORMATION
Brand Fit: How will your event or program support the mission and vision of the Vail Town Council?
Community: Recruit, train, and educate volunteers of both residents and business within the Vail community.
Economy: Promote Vail’s world class trails to attract visitors and locals to Vail where they will inevitably shop, eat, drink, and/or
stay.
Experience: Maintain trails and support our wildlife population to create a world class trail use experience through outdoor
recreation
Sustainability: Create hundreds of trail and outdoor recreation focused stewards to actively conserve our natural environment.
Brand Fit: How will your event or program support the Vail brand identity?
Vail’s mission is to be the premiere international resort community. Vail’s brand is based off this mission by providing the highest
quality sustainable service and experiences that anyone can find around the world. Our AAT and WTA programs support the
brand through increasing trail user experiences, supporting wildlife population, and balancing recreation and conservation efforts.
December 1, 2020 - Page 271 of 338
Community Enrichment: How will your event/program attract target markets of both visitors and community
members?
Community members are our volunteers and volunteers are our backbone. They are the boots on the ground executing trail
maintenance and trail educational programs. These efforts are a direct benefit to the visitors who come to Vail to enjoy trails and
the natural environment.
Growth Potential: How will the event/program deliver fresh content? (Fresh content means new programming,
entertainers, adding additional days and activities.)
Both the AAT and WTA programs continue to grow year over year. With the growth of visitors, population, and trail users during
the pandemic it is ever more important to manage trails and wildlife in Vail. Due to this there will continue to be new and
rewarding volunteer opportunities for both of these programs
Growth Potential: How will the event/program promote an atmosphere of vitality, fun and celebration?
AAT trail maintenance days do not only provide rewarding tangible results through trail maintenance. Trail work days are social
events with friends, colleagues, and families. Teams are encouraged to build and strengthen relationships through this program.
Additionally, we provide annual free social events for all teams to attend and celebrate the program’s accomplishments.
Potential: How will the event or program enhance Leadership Skills: locally, nationally and internationally?
Both the AAT and WTA programs enhance leadership skills through education. Education about seasonal closures, leave no trace
principles, sustainable trail maintenance techniques, and trail etiquette are taught to each volunteer in these programs. The
volunteers in these programs become stewards of trails and our environment, passing on their knowledge to their children,
friends, acquaintances, and colleagues.
Community Enrichment: What is the lasting community involvement opportunity and/or lasting community benefit
of the event or program?
A sustainable, well maintained trail experience for locals and visitors to enjoy for many years in the future. Additionally, the WTA
keeps trail users off of seasonal closed trails to ensure wildlife can thrive and survive during the critical winter, migration, and
calving seasons.
How will the event or program leverage media and attract donor and sponsorship support?
Both programs regularly are promoted through social media, newsletters, local radio stations, Vail Daily, and local magazines.
This media coverage of our boots on the ground efforts attracts additional support.
Please upload course syllabus, class descriptions or program details.
2019 End of season report (2).pdf
BUDGET
Using the provided budget template, provide a detailed estimated event/program budget, including anticipated revenues and expenses.
Are your books audited?
No
Describe how you will use the funds requested?
Funds requested will provide on the ground support through tools, training, and marketing/promotional materials to communicate
volunteer opportunities and educate the public about seasonal closures, leave no trace principles, and trail etiquette.
Please upload event/program/organization budget.
VVMTA Budget _ 9.15.20.pdf
Who currently funds the event/program?
National Forest Foundation grant, local municipalities, and private donors
Who currently funds your organization?
Local municipalities, private donors, memberships, and events
What percentage % of the total event budget is being requested to fund?
10
If the event/program is not funded at full request, how will the event change with a lower funding allocation?
Our budget has been hit hard during the pandemic, which unfortunately does not match the increase in trail users. We need to
secure funding to continue these important programs to keep up with the increased trail use and important need to educate new
trail users.
December 1, 2020 - Page 272 of 338
Should the Council decide not to support this event/program at all, will it still occur?
Yes
Do you intend to host the event or program in Vail beyond 2021?
Yes
Do you anticipate requesting funding from the CSE for 2021?
No
Audience: Who is your audience? (You may choose more than one.)
First time visitors, Returning guests, Primary and Second Homeowners, Local residents
SPONSORSHIPS & PARTNERSHIPS
1. What is the dollar $ amount of sponsorships and/or partnerships from other sources reflected in the
event/program budget?
$50,000
1a. What is the dollar $ amount of in-kind services or items provided from sponsors or partners?
$500
2. Please list your confirmed sponsors or partners.
National Forest Foundation
Town of Avon
Eagle County
Town of Minturn
Vail Rec District
Berry Creek Metro District
Singletree Property Owners Association
Forest Service Eagle-Holy Cross Ranger District
Slifer Smith Frampton Foundation
Town of Eagle
Bureau of Land Management
Mountain Recreation
Holy Cross Energy
Xcel Energy
Sunrise Minturn
Vail Tax & Accounting
Venture Sports
High Gear Cyclery
East West Partners
Shop & Hop
Kind Bikes & Skis
Ski Town All-Stars
Vail Health
3. Please explain the potential for additional sponsorships or partners.
It is a tough time to ask for dollars from businesses and municipalities and we try to only ask for what is absolutely needed to
fund our programs. We are always looking for additional partners through private donations, our business partnership program,
and our 1% for Trails program. We believe the more impactful projects we can execute on the ground, the more the potential for
partnerships to increase.
ADDITIONAL INFORMATION
December 1, 2020 - Page 273 of 338
Are there any other things you'd like to share with Council and staff that are not included in the application?
2020 was a challenging year for all. Our AAT and WTA programs were put on hold this spring due to the pandemic. Normally, the
programs begin in April and this year they did not begin until early June. This was very unfortunate because the number of trail
users during this time significantly increased. Additionally, and unfortunately, the number of trail users breaking seasonal wildlife
closures also increased during this time.
Over $10,000 in volunteer dollar hours were executed on trails in/connected to the Town of Vail in 2020. In addition, the VVMTA
led the planning, fundraising, and build of Phase 1A and 2B of the Minturn Bike Park.
The Minturn Bike Park is a free and open to the public amenity that has already been drawing Vail residents and guests. It
benefits our entire community and even more so the Vail guest who is looking for a free outdoor recreation activity for kids and
the whole family.
See below stats:
Adopt A Trail - Town of Vail Specific Data - as of 9/8/20
12 trails in/connected to the Town of Vail
117 volunteers (not unique)
401 hours x $25.43 = $10,197.43 in volunteer dollars performed.
48 miles
29 corridor cleared
24 trees removed
118 drainage structures cleared/created
800 feet of trail restoration
18 lbs of trash removed
13 social trails closed
Total AAT Program Stats (as of 9.8.20)
59 trails
647 volunteers
2141 hours = $54,445.63
192.73 miles of trail covered in Eagle County
Trail Ambassador - Town of Vail Specific Data - 2020
11 volunteers
16 hours x $25.43 = $406.88 in volunteer dollars performed.
134 people season at closed trailheads
32 seen on seasonal closed trails
Minturn Bike Park
Free and open to the public bike park that accommodates all ages, demographics, and ability levels.
Specifically built for kids and families
VVMTA spent $80,000 from own reserves to build Phase 1A and 2A in 2020. Additional funding was received from business/public
donations ($50k) and the Town of Minturn ($47k). In-kind donations far exceeded $400,000.
Bike Park is seeing average of 1,113 rides per day since opening on August 29, 2020
Economic driver for not only Minturn but for Vail and our surrounding communities
Advocacy, Committees, and Involvement:
In addition to these programs and projects, the VVMTA is actively involved in community efforts such as East Vail trail
planning/committee and the Community Wildlife Roundtable including the Education/Outreach, Habitat Management, Funding,
and Recreation committees.
REQUIRED ATTACHMENTS
Organization rosters naming all officers, board of directors and respective positions as relevant
VVMTA Board of Directors List.pdf
If you received Council funding for 2020, please upload a document recapping the use of prior year Council funds
TOV 2020 Recap.pdf
OPTIONAL ATTACHMENTS
December 1, 2020 - Page 274 of 338
List any URLs where additional information can be found, including photos, videos or other content relevant to
your application.
https://www.vvmta.org/
https://www.vaildaily.com/news/minturn-bike-park-grand-opening-celebrates-incredible-story-behind-the-effort/
https://www.vvmta.org/adoptatrailteams/
https://www.vvmta.org/adoptatrail/
https://www.vvmta.org/wildlifetrailambassadors/
https://www.vailmag.com/news-and-profiles/2020/07/who-will-save-this-animal
https://www.youtube.com/watch?time_continue=4&v=IYm99GzLH_k
https://trailrunner.com/trail-news/how-one-county-in-colorado-is-elevating-the-standard-for-trail-love/
https://www.vaildaily.com/news/adopt-a-trail-ambassador-program-seeks-volunteers-to-build-public-awareness-about-wildlife/
https://www.vaildaily.com/news/vail-valley-trail-stewardship-group-starts-season-with-new-name-executive-director/
https://www.vaildaily.com/entertainment/adopt-a-trail-program-expands-adds-ambassadors-education-programs/
https://www.vaildaily.com/entertainment/trail-ambassador-program-a-new-effort-designed-to-enforce-closures-now-recruiting-
volunteers/
https://www.facebook.com/ecadoptatrail/
https://www.facebook.com/ecadoptatrail/videos/305417680056187/
https://www.highfivemedia.org/show/wildlife-closures?
fbclid=IwAR1737Lmt1SR3xAIwJWHJm8T3qovrKf50zW8pCERfcZke15JrApNMGkSQrM
https://www.instagram.com/ecadoptatrail/
Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding
TOV AAT Photos.pdf
Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding
Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding
We encourage questions about the Council application to be sent via email to Carlie Smith - csmith@vailgov.com. Phone calls for further discussion
can be scheduled over email as well.
--->The "Save Draft" button below allows you to save your application and
come back to work on it again.
--->The "Save" button is for when your application is complete and ready to
submit.
---> Your application has not been formally submitted until you navigate to
the Menu page and click "Submit Request". You will receive a confirmation
email once your application has been submitted.<---
Number
6,077,780,337
Linked Users
ernest@vvmta.org
Submission Date
09/30/2020
Submission Date
09/30/2020
Submission Date
09/30/2020
2021 Annual Contribution: File Attachments
December 1, 2020 - Page 275 of 338
If applicable, please attach current State Department of Revenue Certificate with this application.
Certificate of Registration 7:20.pdf
Please upload course syllabus, class descriptions or program details.
2019 End of season report (2).pdf
Please upload event/program/organization budget.
VVMTA Budget _ 9.15.20.pdf
Organization rosters naming all officers, board of directors and respective positions as relevant
VVMTA Board of Directors List.pdf
If you received Council funding for 2020, please upload a document recapping the use of prior year Council funds
TOV 2020 Recap.pdf
Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding
TOV AAT Photos.pdf
December 1, 2020 - Page 276 of 338
2021 Annual Contribution: Friends of Mountain Rescue (FMR) in Support of Vail Mountain
Rescue Group (VMRG) Jennifer Holzworth
Town of Vail 2021 Annual Council Contribution Request
CONTRIBUTION POLICY
All contribution requests received by the Town of Vail will be processed in the following manner:
A. All requests must be submitted electronically. Incomplete applications and supplemental information will not be accepted. THE
TOWN COUNCIL WILL ONLY BE GIVEN YOUR COMPLETED APPLICATION FORMS. NO SUPPLEMENTAL INFORMATION WILL BE GIVEN
TO THE TOWN COUNCIL.
B. All applications for annual funding shall be completed and submitted by September 30th by 5:00 P.M.
C. The Town Council will evaluate the various proposals based on their direct benefit to the entire community of Vail, fulfillment of
the Town’s mission, and how this contribution will affect our resort community’s future health. The Town Council’s mission
statement reads: In order to be the premier international mountain resort community, we’re committed to growing a vibrant,
diverse economy and community, providing our citizens and guests with exceptional services and an abundance of recreational,
cultural and educational opportunities.
DISCLOSURE TO ALL APPLICANTS:
1. No money will be disbursed until March 1st, 2021.
2. Because of uncertainty of revenue estimates, please note the following possibilities:
a) Contribution funding may be reduced based on 2021 revenues.
b) The Town of Vail may choose to disburse funding in quarterly installments throughout 2021. Special event funding will
follow the CSE’s guideline of payment in thirds pending completion of CSE and Town of Vail permitting requirements.
3. Notification of awards will be sent after the Council approves the final budget in December.
GENERAL INSTRUCTIONS:
All applications must be submitted by September 30th by 5:00 P.M. Any application received after that date will not be considered. Please complete
all fields in this application. No hard copies are accepted.
Email contact
jenniferholzworth@gmail.com
What is the name of your organization?
Friends of Mountain Rescue (FMR) in Support of Vail Mountain Rescue Group (VMRG)
What category of funding are you applying for? (See definitions at www.vailgov.com/departments/finance/grant-
process)
Services
Type of Funding Requested
Cash Funding Only
Amount of Cash Contribution Requested
$17,420
What is the name of your program?
Rigging for Rescue Fundamentals and Advanced Clinics
Is this a new event or program?
Yes
Will you also apply for 2021 funding from the CSE?
No
Name of person completing the application
Jennifer Holzworth
December 1, 2020 - Page 277 of 338
Title of person completing the application
Board Member in Charge of Fundraising
Provide name of person or entity to whom the funding check will be cut.
Friends of Mountain Rescue
Mailing Address Street
P.O. Box 1094
City
Edwards
State
Colorado
Zip Code
81632
Telephone number
970-470-9075
Email address
jenniferholzworth@gmail.com
Event/program and/or organization website
vailmountainrescue.org
Number of years organization has been in business
13
Organization's Mission Statement
Friends of Mountain Rescue was established to raise and manage money to ensure that VMRG has the resources to maintain a
highly trained and equipped search and rescue function.
Vail Mountain Rescue Group exists to save lives by providing backcountry search and rescue, as well as public education on
backcountry safety. The group is responsible for all search and rescue operations in the unincorporated areas of Eagle County.
Organization's Tax Status
Non-Profit (501C-3)
If applicable, please attach current State Department of Revenue Certificate with this application.
EVENT/PROGRAM DESCRIPTION
Is this a new or existing event/program in Vail?
New
How does your request support item 1C of the Contribution Policy (See above)
VMRG's search and rescue capability meets the Town of Vail's mission of providing citizens and guests with exceptional services
and an abundance of recreational opportunities.
VMRG has needed its skills in Ropework on many occasions near Vail. This has included assisting the Fire Department with
auto/truck accident victims where vehicles have fallen over the edge of I- 70 by as much as 100 feet.
December 1, 2020 - Page 278 of 338
Please provide a detailed description of the event/program and its activities.
2 Clinics consisting of five days of intensive Instructor-Level Rope Rescue Techniques and Principles.The training will cover 10
participants in each of the clinics. Additionally, VMRG will hold two slots per class for interested Vail Fire participants.
The clinics explore, in great depth and breadth, the topics and techniques for effectively conducting sound rope rescue
operations. This offering will emphasize development of exceptional fundamental skills while maintaining the sought-after
Rigging for Rescue curriculum flexibility. By tailoring the seminar content to the group at hand (basic or advanced), the material
presented is well-focused and applicable to the participants needs.
A heightened level of understanding comes from critical thinking and systems analysis – two hallmark traits of all Rigging for
Rescue seminars. As educators in the craft, the instructors will explain and demonstrate both the how’s and the why’s behind the
systems and devices recommended.
Each day will be a combination of lectures, demonstrations and discussions, along with practical hands-on field sessions.
Participants can expect a dynamic training environment that fosters improved decision-making, as well as development of
fundamental tactile skills.
The clinic topics may include:
• litter handling techniques
• patient packaging strategies
• new devices in rope rescue
• misconceptions about rope stretch and peak force
• useful physics principles in rope rescue
• how self-equalizing anchor systems can be a misguided approach
• rescue belay devices and techniques
• why many commonly used belay techniques are actually unsuitable for rescue-sized loads
• efficient and effective raising and lowering systems
• backcountry rope rescue techniques and procedures
• simple, compound, and complex pulley systems
• effective strategies for managing command and communication
• ongoing research and testing results from the drop tower and slow pull machine
• advanced techniques; such as highline, guideline, and use of high directional
• other topics based on participant needs
The above list is not exhaustive, nor is it a checklist. One of the hallmark traits of a Rigging for Rescue program is the flexible
curriculum. Specific techniques and topics covered are influenced by the overall participant mix and their interests. Each Rigging
for Rescue seminar or workshop is a custom experience.
If any of the event/program takes place outside of the Town of Vail, please explain where the event will take place
and why.
The classroom training will be held at VMRG cache location in Edwards and the field exercises will be in Eagle County based on
technical rigging goals.
EVENT/PROGRAM INFORMATION
Brand Fit: How will your event or program support the mission and vision of the Vail Town Council?
High and low angle technical rope rescues are a reality in Vail and Eagle County. A recent example is the Red Sandstone mission
in November 2019 when Vail Fire and VMRG worked closely together to rescue a stranded woman off a steep, snow covered cliff
face. Other examples in East Vail include a semi-truck over a steep edge off I-70 and an ice climbing mishap in the Rigid
Designator Amphitheatre climbing area. These types of missions require technical rope skills and recurring training to
successfully execute in a safe manner.
VMRG internally trains on these skillsets throughout the year; however, outside experts, such as Rigging for Rescue, provide
valuable insight and an independent evaluation of team and individual skill competency. The instructors fill in knowledge gaps
and keep the team focused on safe, effective rope techniques and procedures. This allows our team to move forward in the very
technical rope rescue skillsets.
VMRG understands the importance of working closely with other agencies, and invites Vail Fire to also send participants to the
class. VMRG will hold a limited number of slots in the training clinics for interested participants. This gives VMRG and Vail Fire
the opportunity for technical crosstalk and sets the stage for more effective future mission execution involving the two
organizations.
December 1, 2020 - Page 279 of 338
Brand Fit: How will your event or program support the Vail brand identity?
VMRG's search and rescue capability supports the Town of Vail's brand identity in that it provides a safety net for residents and
visitors. It allows them to enjoy the bountiful recreational and cultural opportunities that are available and experience a quality of
life that provides alpine living at its best.
Community Enrichment: How will your event/program attract target markets of both visitors and community
members?
Not applicable.
Growth Potential: How will the event/program deliver fresh content? (Fresh content means new programming,
entertainers, adding additional days and activities.)
Not applicable.
Growth Potential: How will the event/program promote an atmosphere of vitality, fun and celebration?
Not applicable.
Potential: How will the event or program enhance Leadership Skills: locally, nationally and internationally?
Not applicable.
Community Enrichment: What is the lasting community involvement opportunity and/or lasting community benefit
of the event or program?
VMRG's search and rescue capability provides a safety net for residents and visitors. It allows them to enjoy the bountiful
recreational and cultural opportunities that are available and experience a quality of life that provides alpine living at its best.
High and low angle technical rope rescues are a reality in Vail and Eagle County. A recent example is the Red Sandstone mission
in November 2019 when Vail Fire and VMRG worked closely together to rescue a stranded woman off a steep, snow covered cliff
face. Other examples in East Vail include a semi-truck over a steep edge off I-70 and an ice climbing mishap in the Rigid
Designator Amphitheatre climbing area. These types of missions require technical rope skills and recurring training to
successfully execute in a safe manner.
VMRG internally trains on these skillsets throughout the year; however, outside experts, such as Rigging for Rescue, provide
valuable insight and an independent evaluation of team and individual skill competency. The instructors fill in knowledge gaps
and keep the team focused on safe, effective rope techniques and procedures. This allows our team to move forward in the very
technical rope rescue skillsets.
How will the event or program leverage media and attract donor and sponsorship support?
Not applicable.
Please upload course syllabus, class descriptions or program details.
Rigging for Rescue Class Description.docx
BUDGET
Using the provided budget template, provide a detailed estimated event/program budget, including anticipated revenues and expenses.
Are your books audited?
No
Describe how you will use the funds requested?
VMRG requests funding from the Town of Vail to provide basic and advanced rope rigging (technical rope rescue) clinics during
Summer 2021 (July/August timeframe). The training will cover 10 participants in each of the clinics for a total cost of $17,420.
Additionally, VMRG will hold two slots per class for interested Vail Fire participants. We are attaching the budget for one of the 2
clinics. The budget is the same for each clinic, however, one clinic is for a Fundamentals course and the other for an advanced
Operational Leadership course. Note that the normal on-site courses are over $1,100 per person but Rigging for Rescue has
provided a discount.
Please upload event/program/organization budget.
Rigging for Rescue Quote - 1 clinic.pdf
Who currently funds the event/program?
Funding in the past has come from general funds.
December 1, 2020 - Page 280 of 338
Who currently funds your organization?
Funding comes from donations and in-kind assistance. Donations come from many organizations including businesses and
governments in addition to many individuals and foundations. A detailed list is available if requested. Significant In-Kind
donations come from Eagle County Sheriff Department, Ambulance District and High Altitude Aviation Training Center in Gypsum
(HAATS). There is no charge to those who are rescued. All costs are covered by the fundraising efforts of FMR and VMRG. It is
universally believed that such charges would in some cases discourage a victim from calling for help until it is too late. This is
consistent with the policies of the National Search and Rescue Association (NASAR), of which VMRG is a member. Many persons
rescued do make donations to support VMRG moving forward. Insignificant funding comes from State fishing and hunting licenses
or CORSAR card purchases. Those revenues are allocated to county sheriffs for extraordinary search and rescue costs, not for
regular operating expenses.
What percentage % of the total event budget is being requested to fund?
100
If the event/program is not funded at full request, how will the event change with a lower funding allocation?
Without full funding, it may not be possible to conduct the full training this year. Potentially fewer VMRG members would be able
to be trained or other programs would be forfeited.
Should the Council decide not to support this event/program at all, will it still occur?
Yes
Do you intend to host the event or program in Vail beyond 2021?
No
Audience: Who is your audience? (You may choose more than one.)
First time visitors, Returning guests, Primary and Second Homeowners, Local residents
SPONSORSHIPS & PARTNERSHIPS
1. What is the dollar $ amount of sponsorships and/or partnerships from other sources reflected in the
event/program budget?
$0
1a. What is the dollar $ amount of in-kind services or items provided from sponsors or partners?
$0
2. Please list your confirmed sponsors or partners.
Not applicable.
3. Please explain the potential for additional sponsorships or partners.
We are not currently requesting funding for this event from other sponsors or partners.
ADDITIONAL INFORMATION
Are there any other things you'd like to share with Council and staff that are not included in the application?
VMRG members frequently put their safety at risk while performing rescues. This training will provide the skills needed to protect
themselves while assisting lost and/or injured parties.
REQUIRED ATTACHMENTS
Organization rosters naming all officers, board of directors and respective positions as relevant
FMR Board of Directors.docx
If you received Council funding for 2020, please upload a document recapping the use of prior year Council funds
Report on Previous TOV Funding.docx
OPTIONAL ATTACHMENTS
List any URLs where additional information can be found, including photos, videos or other content relevant to
your application.
VMRG website: https://vailmountainrescue.org
Rescue videos: https://vailmountainrescue.org/videos/
Facebook: https://www.facebook.com/VailMountainRescueGroup/
December 1, 2020 - Page 281 of 338
Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding
2019 Mission Summary copy.pdf
Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding
Photos of Previous Rope Training.docx
Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding
We encourage questions about the Council application to be sent via email to Carlie Smith - csmith@vailgov.com. Phone calls for further discussion
can be scheduled over email as well.
--->The "Save Draft" button below allows you to save your application and
come back to work on it again.
--->The "Save" button is for when your application is complete and ready to
submit.
---> Your application has not been formally submitted until you navigate to
the Menu page and click "Submit Request". You will receive a confirmation
email once your application has been submitted.<---
Number
Linked Users
jenniferholzworth@gmail.com
Submission Date
Submission Date
Submission Date
09/30/2020
2021 Annual Contribution: File Attachments
Please upload course syllabus, class descriptions or program details.
Rigging for Rescue Class Description.docx
Please upload event/program/organization budget.
Rigging for Rescue Quote - 1 clinic.pdf
Organization rosters naming all officers, board of directors and respective positions as relevant
FMR Board of Directors.docx
If you received Council funding for 2020, please upload a document recapping the use of prior year Council funds
Report on Previous TOV Funding.docx
Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding
2019 Mission Summary copy.pdf
Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding
Photos of Previous Rope Training.docx
December 1, 2020 - Page 282 of 338
2021 Annual Contribution: Bright Future Foundation for Eagle County Sheri Mintz
Town of Vail 2021 Annual Council Contribution Request
CONTRIBUTION POLICY
All contribution requests received by the Town of Vail will be processed in the following manner:
A. All requests must be submitted electronically. Incomplete applications and supplemental information will not be accepted. THE
TOWN COUNCIL WILL ONLY BE GIVEN YOUR COMPLETED APPLICATION FORMS. NO SUPPLEMENTAL INFORMATION WILL BE GIVEN
TO THE TOWN COUNCIL.
B. All applications for annual funding shall be completed and submitted by September 30th by 5:00 P.M.
C. The Town Council will evaluate the various proposals based on their direct benefit to the entire community of Vail, fulfillment of
the Town’s mission, and how this contribution will affect our resort community’s future health. The Town Council’s mission
statement reads: In order to be the premier international mountain resort community, we’re committed to growing a vibrant,
diverse economy and community, providing our citizens and guests with exceptional services and an abundance of recreational,
cultural and educational opportunities.
DISCLOSURE TO ALL APPLICANTS:
1. No money will be disbursed until March 1st, 2021.
2. Because of uncertainty of revenue estimates, please note the following possibilities:
a) Contribution funding may be reduced based on 2021 revenues.
b) The Town of Vail may choose to disburse funding in quarterly installments throughout 2021. Special event funding will
follow the CSE’s guideline of payment in thirds pending completion of CSE and Town of Vail permitting requirements.
3. Notification of awards will be sent after the Council approves the final budget in December.
GENERAL INSTRUCTIONS:
All applications must be submitted by September 30th by 5:00 P.M. Any application received after that date will not be considered. Please complete
all fields in this application. No hard copies are accepted.
Email contact
sheri@mybrightfuture.org
What is the name of your organization?
Bright Future Foundation for Eagle County
What category of funding are you applying for? (See definitions at www.vailgov.com/departments/finance/grant-
process)
Services
Type of Funding Requested
Cash Funding Only
Amount of Cash Contribution Requested
$100,000
What is the name of your program?
BrightHouse
Is this a new event or program?
Yes
Will you also apply for 2021 funding from the CSE?
No
Name of person completing the application
Sheri Mintz
Title of person completing the application
Chief Executive Officer
December 1, 2020 - Page 283 of 338
Provide name of person or entity to whom the funding check will be cut.
Bright Future Foundation
Mailing Address Street
PO Box 2558
City
Avon
State
Colorado
Zip Code
81620
Telephone number
9707637203
Email address
sheri@mybrightfuture.org
Event/program and/or organization website
www.mybrightfuture.org
Number of years organization has been in business
36
Organization's Mission Statement
Making Futures Bright: Changing lives for survivors of domestic violence and sexual abuse.
Organization's Tax Status
Non-Profit (501C-3)
If applicable, please attach current State Department of Revenue Certificate with this application.
BFF_CERT_GS_D.pdf
EVENT/PROGRAM DESCRIPTION
Is this a new or existing event/program in Vail?
New
How does your request support item 1C of the Contribution Policy (See above)
In alignment with the Town of Vail, Bright Future Foundation is committed to the health and safety of our resort community.
Domestic violence is prevalent in every community and affects all persons regardless of age, socioeconomic status, sexual
orientation, gender, race, religion or nationality. According to the National Coalition Against Domestic Violence, nearly 20 people
per minute are physically abused by an intimate partner in the United States. This equates to more than 10 million men and
women each year. 1 in 5 women and 1 in 59 men is raped during his or her lifetime. Eagle County experiences a high incidence of
domestic violence and sexual assault. In 2018, Colorado courts documented 127 filings for domestic violence and 36 filings for
harassment (Colorado Courts Judicial Branch). In addition, there were 62 incidents of non-consensual sex offenses registered by
the law enforcement agencies within our community in 2019 (Colorado Crime Statistics, 2019).
Bright Future Foundation has had the honor of providing compassionate, professional services for victims of violence and their
families for over 35 years. Our mission is "Making Futures Bright: changing lives impacted by domestic violence and sexual
assault.” As Eagle County's only community-based victim service agency, Bright Future aspires to break the generational cycle of
violence and create a pathway to safety and security through the provision of holistic-based programs. We accomplish our
mission by employing proactive and culturally-sensitive services including: a 24/7 crisis hotline, emergency shelter (presently the
Freedom Ranch Safehouse), Rapid ReHousing and housing stabilization services, advocacy, case management, trauma-informed
counseling, legal services, youth advocacy and mentorship, youth violence prevention and community consultation and
education.
December 1, 2020 - Page 284 of 338
Please provide a detailed description of the event/program and its activities.
In January, 2002 Bright Future entered into a lease agreement with the Eagle County Board of County Commissioners to occupy
the property known as Freedom Ranch for the purpose of sheltering families fleeing domestic violence and sexual abuse. The rent
was $1 per year. In December, 2013 the lease agreement was amended to a five-year maximum length due to the proximity of
the shelter to airport operations. The Federal Aviation Association determined that the property can no longer be used for non-
aeronomic purposes. Bright Future was advised that it would be necessary to find a new home for our emergency housing.
In August, 2017, a Bright Future board committee was formed and a capital campaign launched to create the BrightHouse, an
emergency housing facility to provide safety and security for individuals and families fleeing abusive situations. The BrightHouse
will create a welcoming, sustainable, trauma-informed environment empowering to all survivors, their children and pets as they
embark on their unique path to self-sufficiency.
Our team is utilizing best-practice design strategies for domestic violence emergency housing as set forth by Building Dignity
(www.buildingdignity.wscadv.org), a project of the Washington State Coalition Against Domestic Violence. In all design aspects,
Building Dignity emphasizes the concepts of empowerment, security, re-connectedness, positive parenting and harmony. Plans
for the BrightHouse feature six efficiency type units that allow for individual and family privacy but also include a congregate
kitchen and common living area allowing for community connection. Other notable features of the BrightHouse include gardens,
housing for pets, and safe and secure outdoor play areas that promote well-being. Additionally, the main level will have
advocacy, counseling, meeting and training rooms so that residents can easily access all of Bright Future’s services.
In October 2019, the Bright Future Board of Directors approved the purchase of property at 245 Crestwood Drive in Gypsum,
Colorado. The property is .63 acres and is located near the bus route and Gypsum Recreation Center as well as the elementary,
middle and high schools. The proposed structure will be 5900 square feet of mixed commercial and residential use. Our Board
has assembled a design/build team and has, to date, raised near ninety percent of our financial goal of $3,500,000.00. This
includes a $250,000.00 commitment from the Eagle County Board of County Commissioners and A $660,000.00 commitment
from the Colorado Department of Local Affairs.
If any of the event/program takes place outside of the Town of Vail, please explain where the event will take place
and why.
While our facility will be located in the Town of Gypsum, it will serve all residents and guests in the Eagle River Valley in need of
our services. Referrals for our services come to us through our 24/7 crisis hotline (English/Spanish) or through law enforcement.
Bright Future works in close collaboration with Dwight Henninger and Vail PD to serve residents and guests in the Town of Vail.
EVENT/PROGRAM INFORMATION
Brand Fit: How will your event or program support the mission and vision of the Vail Town Council?
The service that Bright Future Foundation provides to the community is crucial to the safety and security of many citizens who
assist the Town of Vail to grow a vibrant and diverse community. Annually, between 7 to 9% of those we serve are non-resident
guests. Residents and non-residents alike receive exceptional and professional assistance from Bright Future Foundation in times
of great hardship including the emergency housing that BrightHouse will assure. Support of our mission is critical to sustaining a
healthy community.
Brand Fit: How will your event or program support the Vail brand identity?
The prevention, crisis intervention and long-term healing services provided by Bright Future Foundation follow national and
international best-practices for work survivors of violence. As the Town of Vail strives to be the Premier International Mountain
Resort Community, Bright Future Foundation strives to provide an level of service complementary to that vision.
Community Enrichment: How will your event/program attract target markets of both visitors and community
members?
It is imperative that domestic and international visitors to our community enjoy a sense of safety and security during their stay.
Anyone can be a victim of domestic violence or sexual assault. There is NO "typical victim." Victims of domestic violence and
sexual assault comes from all walks of life, varying age groups, all backgrounds, all communities, all education levels, all
economic levels, all cultures, all ethnicities, all religions, all abilities, and all lifestyles.
Victims of domestic violence and sexual assault do not bring violence upon themselves, they do not always lack self-confidence,
nor are they just as abusive as the abuser. Violence in relationships occurs when one person feels entitled to power and control
over their partner and chooses to use abuse to gain and maintain that control. In relationships where domestic violence exists,
violence is not equal. Even if the victim fights back or instigates violence in an effort to diffuse a situation. There is always one
person who is the primary, constant source of power, control, and abuse in the relationship.
December 1, 2020 - Page 285 of 338
Growth Potential: How will the event/program deliver fresh content? (Fresh content means new programming,
entertainers, adding additional days and activities.)
At Bright Future Foundation, we endeavor to not only stay current will best practice models but to push the envelope of our work
to be on the forefront of creating emerging best practices. We have twice been recognized by the Vail Valley Partnership as
nonprofit of the year and also by Vail Resorts as the 2018 EpicPromise Impact award winner for our innovative work with at-risk
youth.
Growth Potential: How will the event/program promote an atmosphere of vitality, fun and celebration?
N/A
Potential: How will the event or program enhance Leadership Skills: locally, nationally and internationally?
Bright Future Foundation promotes leadership development within all levels of the organization beginning with our board of
directors, our staff team and certainly with both the adult and youth that we serve. We have staff team members who are Vail
residents who are being supported and nurtured by Bright Future Foundation in their efforts to attain advanced educational
pursuits. Our youth violence prevention programing specifically promotes the development of strong healthy leaders. In the
2020/2021 school year we will provide programming at Homestake Peak, Red Sandstone and VSSA, thus positively influencing
future leadership in the Vail community.
Community Enrichment: What is the lasting community involvement opportunity and/or lasting community benefit
of the event or program?
Volunteers are crucial to the work of our organization and many volunteer hail from the Town of Vail. In 2019, 224 volunteers
contributed approximately 18,000 hours of service. Bright Future Foundation relies on volunteers to staff our 24/7 Crisis Hotline
(English & Spanish), which provides direct crisis support and intervention to victims of domestic violence and sexual assault. All
hotline volunteers complete a forty-hour advocacy training, which focuses on dynamics of abuse, domestic violence and sexual
assault as well as information regarding community resources. Bright Future continuously recruits hotline volunteers and trains at
least 10 new volunteers and staff each year to ensure complete hotline coverage. Additional volunteers are directly involved with
youth mentorship through our Buddy Mentors Program. Volunteer senior buddies make a difference in the lives of local youth by
serving as consistent and caring adult mentor. Volunteers will also assist with the BrightHouse management, facility upkeep, and
supportive services.
How will the event or program leverage media and attract donor and sponsorship support?
Contributions will forever be memorialized on a donor wall in the entry to the BrightHouse. Additional recognition with be given in
all media outlet coverage.
Please upload course syllabus, class descriptions or program details.
Presentation Deck_August 18 2020.pdf
BUDGET
Using the provided budget template, provide a detailed estimated event/program budget, including anticipated revenues and expenses.
Are your books audited?
Yes
Describe how you will use the funds requested?
Funds with be used for direct construction costs related to the building of the BrightHouse.
Please upload event/program/organization budget.
TOV_Budgets.pdf
Who currently funds the event/program?
This is a new capital endeavor. Please refer to the list of confirmed sponsors below.
Who currently funds your organization?
Bright Future Foundation has a healthy mix of funding to support our programs. In 2019, 65% came from local, state and federal
government sources, 10% from foundations, 10% from individual contributions and 15% was generated from our special events.
Attached is BFF's Impact Report. See financial page for more detail.a
What percentage % of the total event budget is being requested to fund?
3
If the event/program is not funded at full request, how will the event change with a lower funding allocation?
No
December 1, 2020 - Page 286 of 338
Should the Council decide not to support this event/program at all, will it still occur?
Yes
Do you intend to host the event or program in Vail beyond 2021?
No
Audience: Who is your audience? (You may choose more than one.)
First time visitors, Returning guests, Primary and Second Homeowners, Local residents
SPONSORSHIPS & PARTNERSHIPS
1. What is the dollar $ amount of sponsorships and/or partnerships from other sources reflected in the
event/program budget?
$3,700,000
1a. What is the dollar $ amount of in-kind services or items provided from sponsors or partners?
$250,000
2. Please list your confirmed sponsors or partners.
INDIVIDUAL DONORS
DOE BROWNING AND JACK HUNN
HOLLY AND JASON ANDERSON
NANCY BERG
MARIETTE AND SCOTT BLACKETT
WINSLOW AND ROSS BLANKENSHIP
NANCY BOYCE
CATHY JONES COBURN
LINDA AND CRAIG CORMACK
JAN AND PHILIP COULSON
AMY AND STEVE COYER
NANCY AND ANDY CRUCE
THE RONALD DAVIS FAMILY FOUNDATION
DIMOND CHARITABLE FUND
CINDY ENGLES/TEXAS WOMEN’S FOUNDATION
KRISTI AND CRAIG FERRARO
BROOKE FERRIS
COOKIE AND JIM FLAUM
SUSAN AND HARRY FRAMPTON
VICTORIA FRANK
LYNN AND JOHN GOTTLIEB
SHEIKA GRAMSHAMMER
NANCY GROFF
VALERIE AND ROBERT GWYN
DWIGHT HENNINGER
KAY HENSLEY
YVONNE AND CHRIS JACOBS
AMY AND CARTER KELLER
TESSA KIRCHNER
JUDY AND ALAN KOSLOFF
LAINE AND MERV LAPIN
SUZANNE AND JIM MACDOUGALD
GAIL AND JAY MAHONEY
CHRISTINE MAYHEW
ANNA MENZ
ELISE AND VIC MICATI
SHERI AND MICHAEL MINTZ
TOM MOORHEAD
LAURIE AND TOM MULLEN
PAULA AND PRENTICE O’LEARY
SALLY AND BYRON ROSE
SUE AND MICHAEL RUSHMORE/RUSHMORE FAMILY CHARITABLE FUND
STACY SADLER
December 1, 2020 - Page 287 of 338
DIANA AND MATT SCHERR
ELAINE AND STEVEN SCHWARTZREICH
SUSAN AND STEVE SUGGS
DR. AGNES HSU-TANG AND OSCAR TANG
LISSA TYLER AND MIKE LARSON
AMANDA AND ANDREW VEIT
COLLEEN WEISS-HANEN AND CHRIS HANEN
DEBBY WEBSTER AND STEPHEN BLANCHARD
DEBORAH WITTMAN AND RIK HEID
CORPORATE & FOUNDATION DONORS
A-PHASE ELECTRIC
ACTIVE ENERGIES SOLAR
ALPINE BANK
ARCHIBEQUE LAND CONSULTING, LTD.
EAGLE VALLEY BEHAVIORAL HEALTH
EL POMAR FOUNDATION
THE GATES FAMILY FOUNDATION
H-P KUMAR
HUNN CONSULTING GROUP, LLC
JACOBS + INTERIORS
KUM & GO
PIERCE AUSTIN ARCHITECTS
RA NELSON
SIGN DESIGN & AWNINGS, LLC
SLIFER SMITH & FRAMPTON REAL ESTATE
VAIL HEALTH FOUNDATION
GOVERNMENT DONORS
EAGLE COUNTY GOVERNMENT
COLORADO DEPARTMENT OF LOCAL AFFAIRS
TOWN OF GYPSUM
3. Please explain the potential for additional sponsorships or partners.
Dr. Agnes Hsu-Tang and Oscar Tang have created a matching opportunity for funds up to $400,000. We are still seeking
contributions toward that matching opportunity.
ADDITIONAL INFORMATION
December 1, 2020 - Page 288 of 338
Are there any other things you'd like to share with Council and staff that are not included in the application?
Our Goals: Bright Future aspires to accomplish the following goals: 1) provide comprehensive emergency services that enhance
safety for victims and their families; 2) give clients the tools to facilitate long term self-sufficiency through direct services and
increased knowledge of community resources and 3) promote healthy lifestyles, enhance self-esteem and self-efficacy. Our
leadership has instituted a strategic plan that allows for all our services to continue in a safe manner for both staff and clients
during the COVID-19 crisis
Our Programs: Bright Future Foundation offers holistic services designed to meet the diverse needs of survivors. Our four
quintessential programs include: Advocates Ensuring,Freedom, Ranch Safehouse, Rapid ReHousing, and Youth Violence
Prevention Services.
Advocates Ensuring Freedom provides essential crisis intervention and long-term healing services for survivors of violence.
Advocates Ensuring Freedom offers the following services: a 24- Hour Crisis Hotline, Advocacy/Case Management Services,
Ensuring Freedom, Legal Advocacy and Representation and Trauma-Focused Counseling. Our 24-Hour Crisis Hotline is often the
first step survivors make towards changing their lives. Our crisis hotline serves as a confidential safety net for individuals in the
community to call for support in English and Spanish. The hotline operates 24 hours per day, 365 days a year and is manned by
trained staff and volunteers. Bright Future Foundation responds to 340 hotline calls each year. Volunteers contribute over 6,000
hours annually to sustain our crisis hotline Our Advocate/Case Managers provide compassionate support in English or Spanish. All
new clients are assigned a bilingual/bicultural advocate/case manager who works in partnership with survivors to assess
immediate needs, outline short, mid, and long-term goals, facilitate access to community resources, and develop skills for safety
and self-sufficiency. Our advocates utilize a survivor-driven approach which builds upon individual strengths and support systems,
while also working to enhance personal support through guided community-based referrals and resources.
Ensuring Freedom offers survivor-driven flexible housing stabilization services for crime victims. This evidenced-based, trauma-
informed program focuses on identifying and obtaining stable housing as quickly as possible for victims, while also providing
financial assistance and the holistic supportive services necessary to rebuild their lives. The core of components of Ensuring
Freedom are housing stabilization, flexible financial assistance, survivor-driven mobile advocacy, and provision of supportive
services. Bright Future Foundation employs a specific, yet flexible criteria for distribution of funds and offers comprehensive case
management services to participating clients. Last year, Bright Future Foundation assisted 115 survivors in Ensuring Freedom.
100% of participating clients reported that they felt safer as a result of the program and 92% of the clients remained in long term
housing at the end of the year.
Finally, our legal advocacy and trauma informed counseling services are the most requested service at Bright Future Foundation.
Legal advocacy and representation assist participants who are often overwhelmed by complex court and legal proceedings.
Bright Future’s staff attorney guides them through the maze of the civil and criminal justice system and provides limited legal
representation, primarily focusing on issues of safety. In 2019, BFF’s staff attorney provided 115 clients with legal advocacy
services including assisting 46 clients in obtaining a civil protection order. Trauma-Focused Counseling Services are available for
both individuals and families affected by violence, including teens and children. Trauma-Focused Counseling Services are
conducted in both English and Spanish at no cost to the client. In 2019, Bright Future Foundation provided 1200 sessions of
trauma focused counseling for 150 clients.
Freedom Ranch Safehouse is the first and only emergency shelter in Eagle County and it is essential to the safety of our
community. At Freedom Ranch Safehouse, BFF provides safety, security, and protection to survivors and their families. Freedom
Ranch empowers survivors with the ability to leave an abusive situation and protect their children from witnessing or
experiencing further abuse, while remaining within the community. Bright Future Foundation can house up to 21 survivors and
their children at the safehouse. Survivors can reside at Freedom Ranch for up to 45 days and work closely with their advocate to
determine a safe exit plan. We offer comprehensive supportive services to clients residing in the shelter. In 2019, Bright Future
provided 1600 nights of shelter at Freedom Ranch Safehouse for 60 women and children. The BrightHouse with replace the
operations presently provided at Freedom Ranch.
Rapid ReHousing Program funded by a grant from the Colorado Coalition for the Homeless, allows Bright Future Foundation to
provide a limited number of families with low rent, temporary housing for up to two years after leaving the safehouse. Program
participants also have access to case management, advocacy, counseling, community referrals, life skills workshops, childcare
assistance, and legal services. Bright Future Foundation assists 6-8 families each year in the Rapid ReHousing Program.
Youth Violence Prevention Program includes the Buddy Mentor Program, school-based prevention programs, and youth
counseling services for children who have witnessed or experienced violence. Our Youth Violence Prevention Program offers
evidence-based programs critical to eliminating violence in our community and enhancing positive outcomes for youth. Buddy
Mentors is based on the national Big Brothers/Big Sisters model of mentorship and strives to inspire and foster youth through
building consistent and trusting relationships. Caring, responsible adults are matched with a child between the ages of 6 and 16,
committing to meet 2-3 hours per week for a period of one year. Our school-based prevention programs target all Eagle County
youth in an attempt to increase awareness and enhance resiliency. Our programs are consistent with best practice in primary
prevention, providing education and understanding into individual attitudes and beliefs and dynamics of interpersonal violence.
BFF reached 550 youth through our violence prevention programs last year. Although all these programs are aimed specifically at
youth, they have a widespread and long-lasting positive impact on the family, as well as the community.
December 1, 2020 - Page 289 of 338
REQUIRED ATTACHMENTS
Organization rosters naming all officers, board of directors and respective positions as relevant
2020 Board Members w_Affiliations.docx.pdf
If you received Council funding for 2020, please upload a document recapping the use of prior year Council funds
OPTIONAL ATTACHMENTS
List any URLs where additional information can be found, including photos, videos or other content relevant to
your application.
www.mybrightfuture.org
Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding
BFF Impact Report print.pdf
Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding
Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding
We encourage questions about the Council application to be sent via email to Carlie Smith - csmith@vailgov.com. Phone calls for further discussion
can be scheduled over email as well.
--->The "Save Draft" button below allows you to save your application and
come back to work on it again.
--->The "Save" button is for when your application is complete and ready to
submit.
---> Your application has not been formally submitted until you navigate to
the Menu page and click "Submit Request". You will receive a confirmation
email once your application has been submitted.<---
Number
Linked Users
sheri@mybrightfuture.org
Submission Date
Submission Date
Submission Date
09/28/2020
2021 Annual Contribution: File Attachments
If applicable, please attach current State Department of Revenue Certificate with this application.
BFF_CERT_GS_D.pdf
Please upload course syllabus, class descriptions or program details.
Presentation Deck_August 18 2020.pdf
Please upload event/program/organization budget.
TOV_Budgets.pdf
December 1, 2020 - Page 290 of 338
Organization rosters naming all officers, board of directors and respective positions as relevant
2020 Board Members w_Affiliations.docx.pdf
Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding
BFF Impact Report print.pdf
December 1, 2020 - Page 291 of 338
December 1, 2020 - Page 292 of 338
December 1, 2020 - Page 293 of 338
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2021 Annual Contribution: Vail Valley Partnership Chris Romer
Town of Vail 2021 Annual Council Contribution Request
CONTRIBUTION POLICY
All contribution requests received by the Town of Vail will be processed in the following manner:
A. All requests must be submitted electronically. Incomplete applications and supplemental information will not be accepted. THE
TOWN COUNCIL WILL ONLY BE GIVEN YOUR COMPLETED APPLICATION FORMS. NO SUPPLEMENTAL INFORMATION WILL BE GIVEN
TO THE TOWN COUNCIL.
B. All applications for annual funding shall be completed and submitted by September 30th by 5:00 P.M.
C. The Town Council will evaluate the various proposals based on their direct benefit to the entire community of Vail, fulfillment of
the Town’s mission, and how this contribution will affect our resort community’s future health. The Town Council’s mission
statement reads: In order to be the premier international mountain resort community, we’re committed to growing a vibrant,
diverse economy and community, providing our citizens and guests with exceptional services and an abundance of recreational,
cultural and educational opportunities.
DISCLOSURE TO ALL APPLICANTS:
1. No money will be disbursed until March 1st, 2021.
2. Because of uncertainty of revenue estimates, please note the following possibilities:
a) Contribution funding may be reduced based on 2021 revenues.
b) The Town of Vail may choose to disburse funding in quarterly installments throughout 2021. Special event funding will
follow the CSE’s guideline of payment in thirds pending completion of CSE and Town of Vail permitting requirements.
3. Notification of awards will be sent after the Council approves the final budget in December.
GENERAL INSTRUCTIONS:
All applications must be submitted by September 30th by 5:00 P.M. Any application received after that date will not be considered. Please complete
all fields in this application. No hard copies are accepted.
Email contact
cromer@vailvalleypartnership.com
What is the name of your organization?
Vail Valley Partnership
What category of funding are you applying for? (See definitions at www.vailgov.com/departments/finance/grant-
process)
Services
Type of Funding Requested
Cash Funding Only
Amount of Cash Contribution Requested
$12,500
What is the name of your program?
Vail Valley Partnership / Vail Valley Means Business (Vail Valley Works)
Is this a new event or program?
No
How much funding did you receive from the Town of Vail for 2020? (Please include total funding you received from
the CSE and Town Council)
$0
Will you also apply for 2021 funding from the CSE?
No
December 1, 2020 - Page 295 of 338
Name of person completing the application
Chris Romer
Title of person completing the application
President & CEO
Provide name of person or entity to whom the funding check will be cut.
Vail Valley Partnership
Mailing Address Street
97 Main Street Suite E201
City
Edwards
State
Colorado
Zip Code
81632
Telephone number
9704761000
Email address
cromer@vailvalleypartnership.com
Event/program and/or organization website
https://vailvalleyworks.com
Number of years organization has been in business
56
Organization's Mission Statement
Our mission is leading collaboration. Our vision is economic vitality.
Our mission is focused around five primary goals: Building communities to which residents, visitors and investors are attracted;
Promoting the communities; Striving to ensure future prosperity via a pro-business climate; Representing the unified voice of the
employer community; and Reducing transactional friction through well-functioning networks.
With this in mind, our programs are focused on Service to Businesses, Destination Sales & Marketing, and Economic Vitality &
Advocacy.
Organization's Tax Status
Not-for-Profit (501C-6)
If applicable, please attach current State Department of Revenue Certificate with this application.
CERT_GS_D.pdf
EVENT/PROGRAM DESCRIPTION
Is this a new or existing event/program in Vail?
Existing
How many years has the event or program been produced in Vail?
56
December 1, 2020 - Page 296 of 338
How does your request support item 1C of the Contribution Policy (See above)
Strengthening Local Businesses: our goal is to help businesses grow and be successful, thereby creating good jobs for locals,
which in turn drives a successful
community and stimulated economy.
Our robust benefit program consists of educational events, leadership programming, signature programs, networking
opportunities, member savings, & marketing tools
to the local business community.
Vail Valley Partnership, a 501c(6) nonprofit organization, is the regional chamber of commerce and community development
organization, dedicated to the economic vitality of the Vail Valley. We support local businesses. We unite key stakeholders. We
lead collaborative efforts throughout the community.
New in 2021 is Vail Valley Works. Vail Valley Works is the premier local workforce programming for establishing, training, and
supporting a network of aware and knowledgeable citizens ready to take on the challenges of an ever-changing community. This
will encompass the needs of our current and future workforce and actively engage our public, private, and nonprofit sector
partners to provide the training, tools, resources, and programs to succeed post-COVID.
Please describe the location(s) of the event or program in previous years.
Our programming and events take place throughout the valley, from Vail to Gypsum.
Please provide a detailed description of the event/program and its activities.
Vail Valley Partnership has made a commitment to the quality of Eagle County’s future. We are pleased to introduce Vail Valley
Works as the premier local source
for professional development. Our professional development programming is designed to establish, train, and support a network
of local leaders who ready to take on the challenges of an ever-changing community.
If a community is seriously interested in creating change and supporting innovation, it will begin with a firm commitment to
analyze its challenges and to identify,
educate, train, and support a team of public and private sector community leaders to attack those issues. Without that
commitment, a community cannot develop the
intelligent, creative, and energetic local professional network that is essential for the community to achieve its full potential.
Vail Valley Works professional development courses are divided into three categories:
1. Signature Courses: The quality of life in a community is determined by the quality of its leadership. Vail Valley Works Signature
Courses are curated to explore three vital pillars of leadership – 1) Finding your internal leadership style, 2) Expanding your
leadership network, 3) Understanding the external issues faced by local leaders.
2. Specialty Courses: Vail Valley Works Specialty Courses are designed to help professionals upskill through specialized trainings.
These courses offer opportunities to expand your current skill set or acquire something completely new! Upskilling is a proven
way to bring more value to your organization and make yourself a stronger job candidate.
3. Affiliate Courses: Affiliate courses are learning opportunities curated by subject matter experts. These courses cover a wide
range of topics and come in a variety of formats. Many of these courses are “101-level” learning – perfect for those looking for an
introduction to a new skill, industry, or topic without a hefty investment.
Sample Professional Development courses offered through Vail Valley Works:
1. Community Leadership Academy
2. Next Vail Valley: Emerging Leaders
3. Community Resiliency Bootcamp
4. Professional Fundraising Certification Program
5. Project Management Certification
6. Specialized courses including Intro to HR, Skills for Supervisors, Intro to Digital Marketing, Diversity Equity & Inclusion
7. Business Insight Series – topical series to include “Civic Leadership” training (elected official training – aka, governance
training)
If any of the event/program takes place outside of the Town of Vail, please explain where the event will take place
and why.
Programs will take place throughout the valley in various locations such as Colorado Mountain College (Edwards). We spread our
programming to ensure we reach the maximum number of community members and businesses.
December 1, 2020 - Page 297 of 338
EVENT/PROGRAM INFORMATION
Brand Fit: How will your event or program support the mission and vision of the Vail Town Council?
Our programs are in complete alignment with the mission and vision of the Vail Town Council.
Small Business Development remains of paramount importance as 90% of businesses have less than 20 employees; providing
tools & resources helps achieved the goals outlined by the town and in the Eagle County Economic Development Plan. Business
retention and expansion through SmartBusiness Eagle County and other chamber programming is designed to connect and
support businesses and help them thrive.
Promote Economic Health: we work to help existing Vail Valley businesses thrive and support new businesses that have the
potential to grow our local economy. We promote the long-term economic health of Eagle County and solidify an economic base
that is strong, diverse, and resilient. By providing in-depth data and analysis on local demographics, the labor force, and more, we
help businesses grow, building the local wealth and tax base.
Workforce Development: Workforce development and/or training refers to community efforts to train individuals for specific jobs
or industries. Training may cover everything from soft skills (work ethic, attitude, getting to work on time) to basic skills (literacy,
numeracy) to specific job skills (carpentry or Web site development). CareerWise Colorado & CareerX are signature programs to
benefit our community. The goal of these workforce training programs is to improve the quality and skill sets of individuals, to
place them in jobs, and help businesses find an employee base in line with their needs. A good workforce training program,
therefore, serves three customers: individuals, businesses, and community.
Brand Fit: How will your event or program support the Vail brand identity?
Assisting businesses to evolve into a next “normal” in a COVID environment requires new ways of thinking and an ability for the
Partnership, Eagle County, towns, special districts, local businesses, and other stakeholders to be nimble and innovative. As we
develop strategies and tactics, we start with a series of considerations, potential “new realities,” assumptions, or opportunities
that may exist as we move from the Relief phase into Reopening and Recovery.
Some of these assumptions represent positive opportunities to build on; others highlight potential risks or pain points that we
want to work around or mitigate as much as possible.
Our COVID response details in part how we’re working on behalf of our members at the local, state and federal levels to respond
to the ongoing threat of COVID-19 and intensified challenges facing our business community, and to lay the groundwork for
positive momentum in 2021. These workforce efforts and economic development efforts ensure the business community is able
to deliver on the Vail brand promise.
December 1, 2020 - Page 298 of 338
Community Enrichment: How will your event/program attract target markets of both visitors and community
members?
Our recovery model defines a series of phases to align with Eagle County’s and the Town of Vail's recovery efforts and which
include:
● Relief
● Reopening & Rebooting our Economy
● Recovery / Reinvention
● Resilience (ongoing)
It is clear that economic recovery is not a linear path; we move back and forth between these phases and can be in more than
one phase at the same time. Recovery will not be led by a report or a study, but rather programmatically through information,
implementation, tools, resources, programs, and collaboration at a local, state, and federal level.
The Partnership is focused on working with the community leaders and partners to envision, plan, and begin implementing
strategies and tactics that will lead to short- and long-term recovery for our business sector and our community.
Recovery – and ultimately, resilience - will require substantial collaboration, communication, innovation and grit. We are
dedicated to supporting our community as we rebuild and move toward the thriving economy that we all are eager to see again.
We anticipate this plan to evolve as conditions warrant, learning happens, and resources are identified. Vail Valley Partnership will
bridge the public and private sectors to ensure our community voice is heard at a regional, state, and federal level and we will
implement programs to support our businesses and individuals.
Through it all, we have not lost focus on the key business challenges that exist in Eagle County. While COVID recovery is currently
our top priority, we remain focused on housing, healthcare, transportation, early childhood care, and other community issues. We
are dedicated to developing the Mountain Healthcare Coalition and One Valley Healthcare programs to address health insurance
cost and accessibility. We remain focused on the need for workforce housing and on supporting workforce development efforts.
The efforts and programs implemented by the Partnership are being noticed nationwide; we are proud of the VVP team for being
recognized as a finalist for “Chamber of the Year” by the Association of Chamber of Commerce Executives.
All of this to say: our programming helps retain businesses, grow workforce, and support community.
Growth Potential: How will the event/program deliver fresh content? (Fresh content means new programming,
entertainers, adding additional days and activities.)
We continue to enhance our business programming to offer the most resources to our business community. New programs in
recent years have included the Mountain Healthcare Coalition, One Valley Healthcare Program, Vail Valley Works, and new in
2021 a destination marketing co-op. We were recognized as "Chamber of the Year" by the Association of Chamber of Commerce
Executives in 2016 and are a finalist for this award in 2020 as well, which speaks to our ability to deliver new, relevant content to
our stakeholders.
Growth Potential: How will the event/program promote an atmosphere of vitality, fun and celebration?
Our programs are not targeted at visitors, but rather at the local community. That said, we are focused on delivering the best
quality content in the most relevant manner possible and our community in many ways is built on fun.
Potential: How will the event or program enhance Leadership Skills: locally, nationally and internationally?
We currently offer three leadership programs as part of Vail Valley Works. Leadership development is offered through NEXT Vail
Valley (emerging leaders/young professionals), Community Resiliency Bootcamp (community issues), and Community Leadership
Academy (personal, values-based leadership training). We plan to add a fourth leadership program in 2021: Tomorrow's Civic
Leaders (a leadership training course for future elected officials).
December 1, 2020 - Page 299 of 338
Community Enrichment: What is the lasting community involvement opportunity and/or lasting community benefit
of the event or program?
We are the champions for a stronger community. We understand and represent the business perspective on local and regional
issues, help businesses thrive and find customers while saving money, and provide regional leadership around ‘big issues’ of
importance.
We are the top business resource in the region to help businesses prosper and to develop community leaders through meaningful
and impactful programming, benefits & service levels. Our goal – with your continued support - is to continue to help build and
sustain a business-friendly community that is welcoming, supportive and appreciative of the businesses that make our quality of
life possible.
Meeting the funding support provided by neighboring communities within Eagle County at their same historic level helps us to
maintain organizational solvency to help us provide the leadership, programs, tools, and resources to our businesses at a local
level, and the leadership and voice to our community at a state and federal level. We appreciate your consideration and
encourage you to reach out with any questions.
How will the event or program leverage media and attract donor and sponsorship support?
Every town and many special districts in the Vail Valley support our workforce development and economic development
programming: Eagle County, Red Cliff, Minturn, EagleVail, Beaver Creek, Avon, Edwards, Eagle, and Gypsum. We invite the Town
of Vail to join us to support our business programming.
Please upload course syllabus, class descriptions or program details.
2021 VVP Funding Request - Town of Vail.pdf
BUDGET
Using the provided budget template, provide a detailed estimated event/program budget, including anticipated revenues and expenses.
Are your books audited?
Yes
Describe how you will use the funds requested?
Funds will be used for a combination of marketing, program overhead, speaker fees, and sponsorship of individuals to participate
in programming. If desired, we will work with you to ensure individual sponsorships are limited to Vail employees or residents.
Please upload event/program/organization budget.
2019 VVP Audited Financial Statements.pdf
Who currently funds the event/program?
A variety of public (Eagle County, Beaver Creek, Avon, Gypsum, Eagle, Minturn, Red Cliff, Edwards) and private partners
Who currently funds your organization?
880+ members; towns; county
What percentage % of the total event budget is being requested to fund?
2
If the event/program is not funded at full request, how will the event change with a lower funding allocation?
We will move forward with programming sponsorships from other community stakeholders.
Should the Council decide not to support this event/program at all, will it still occur?
Yes
Do you intend to host the event or program in Vail beyond 2021?
Yes
Do you anticipate requesting funding from the CSE for 2021?
No
Audience: Who is your audience? (You may choose more than one.)
Primary and Second Homeowners, Local residents
SPONSORSHIPS & PARTNERSHIPS
December 1, 2020 - Page 300 of 338
1. What is the dollar $ amount of sponsorships and/or partnerships from other sources reflected in the
event/program budget?
$170,000
1a. What is the dollar $ amount of in-kind services or items provided from sponsors or partners?
$1,040,000
2. Please list your confirmed sponsors or partners.
Eagle County; Beaver Creek Resort Company; Town of Red Cliff; Town of Minturn; Town of Avon; Edwards Metro District; EagleVail
Metro District; Town of Eagle; Town of Gypsum; 880 local business members.
3. Please explain the potential for additional sponsorships or partners.
Our membership has grown consistently for 10+ years, including 2020 during COVID.
ADDITIONAL INFORMATION
Are there any other things you'd like to share with Council and staff that are not included in the application?
REQUIRED ATTACHMENTS
Organization rosters naming all officers, board of directors and respective positions as relevant
VVP Board.pdf
If you received Council funding for 2020, please upload a document recapping the use of prior year Council funds
OPTIONAL ATTACHMENTS
List any URLs where additional information can be found, including photos, videos or other content relevant to your
application.
https://vailvalleypartnership.com
https://vailvalleymeansbusiness.com
https://vailvalleyworks.com
Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding
Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding
Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding
We encourage questions about the Council application to be sent via email to Carlie Smith - csmith@vailgov.com. Phone calls for further discussion
can be scheduled over email as well.
--->The "Save Draft" button below allows you to save your application and
come back to work on it again.
--->The "Save" button is for when your application is complete and ready to
submit.
---> Your application has not been formally submitted until you navigate to
the Menu page and click "Submit Request". You will receive a confirmation
email once your application has been submitted.<---
Number
Linked Users
cromer@vailvalleypartnership.com
December 1, 2020 - Page 301 of 338
Submission Date
09/14/2020
Submission Date
Submission Date
09/14/2020
2021 Annual Contribution: File Attachments
If applicable, please attach current State Department of Revenue Certificate with this application.
CERT_GS_D.pdf
Please upload course syllabus, class descriptions or program details.
2021 VVP Funding Request - Town of Vail.pdf
Please upload event/program/organization budget.
2019 VVP Audited Financial Statements.pdf
Organization rosters naming all officers, board of directors and respective positions as relevant
VVP Board.pdf
December 1, 2020 - Page 302 of 338
2021 Annual Contribution: Vail Mountaineer Hockey Club (previously known as Vail Junior
Hockey Association) Trista Sutter
Town of Vail 2021 Annual Council Contribution Request
CONTRIBUTION POLICY
All contribution requests received by the Town of Vail will be processed in the following manner:
A. All requests must be submitted electronically. Incomplete applications and supplemental information will not be accepted. THE
TOWN COUNCIL WILL ONLY BE GIVEN YOUR COMPLETED APPLICATION FORMS. NO SUPPLEMENTAL INFORMATION WILL BE GIVEN
TO THE TOWN COUNCIL.
B. All applications for annual funding shall be completed and submitted by September 30th by 5:00 P.M.
C. The Town Council will evaluate the various proposals based on their direct benefit to the entire community of Vail, fulfillment of
the Town’s mission, and how this contribution will affect our resort community’s future health. The Town Council’s mission
statement reads: In order to be the premier international mountain resort community, we’re committed to growing a vibrant,
diverse economy and community, providing our citizens and guests with exceptional services and an abundance of recreational,
cultural and educational opportunities.
DISCLOSURE TO ALL APPLICANTS:
1. No money will be disbursed until March 1st, 2021.
2. Because of uncertainty of revenue estimates, please note the following possibilities:
a) Contribution funding may be reduced based on 2021 revenues.
b) The Town of Vail may choose to disburse funding in quarterly installments throughout 2021. Special event funding will
follow the CSE’s guideline of payment in thirds pending completion of CSE and Town of Vail permitting requirements.
3. Notification of awards will be sent after the Council approves the final budget in December.
GENERAL INSTRUCTIONS:
All applications must be submitted by September 30th by 5:00 P.M. Any application received after that date will not be considered. Please
complete all fields in this application. No hard copies are accepted.
Email contact
tsutter1112@gmail.com
What is the name of your organization?
Vail Mountaineer Hockey Club (previously known as Vail Junior Hockey Association)
What category of funding are you applying for? (See definitions at www.vailgov.com/departments/finance/grant-
process)
In-kind only
Type of Funding Requested
In- Kind Services and Facilities Only
In-Kind Contribution Requested
As the largest single client of Dobson Ice Arena, we are requesting 15 days of ice time at Dobson in order to support our plans for
fundraising events in Vail. As we await the decision of public health and government officials on whether our members will be
able to have a season, we are trying to get creative in terms of our events, while still hoping for the opportunity to support the
local economy, wellness of our members, and our club’s budget through the events that have brought us success in the past.
Those events include our annual Sportsmanship Tournament and Avalanche Alumni Weekend (AAW). Combined, these events
have provided Vail with an economic boost during otherwise slow periods as well as help our non-profit bring in much-needed
funds that allow us to provide youth hockey in the valley. Due to the pandemic, we have not only had to postpone AAW, but the
Sportsmanship Tournament is at risk. We are currently working closely with the county and state to do whatever we can to move
the tournament forward, but in this unprecedented environment, we have to prepare for the likelihood that these events will not
be given the green light. Therefore, we would request 15 days of ice time, not only to hopefully cover the 9 days of our
Sportsmanship Tournament and 2 days of Avalanche Alumni Weekend, but also to cover 2 smaller 3v3 tournaments or shoot-out
competitions that would require 2 full days of ice, each.
December 1, 2020 - Page 303 of 338
Name of person completing the application
Trista Sutter
Title of person completing the application
Fundraising Director
Provide name of person or entity to whom the funding check will be cut.
Vail Mountaineer Hockey Club
Mailing Address Street
PO Box 2591
City
Edwards
State
Colorado
Zip Code
81632
Telephone number
9703932121
Email address
tsutter1112@gmail.com
Event/program and/or organization website
www.vailmountaineers.com
Number of years organization has been in business
45
Organization's Mission Statement
The Vail Mountaineer Hockey Club (VMHC) is a non-profit youth hockey organization dedicated to teaching the sport of hockey
both recreational and competitive through the principals of fair play, respect and sportsmanship with an emphasis on fun, the
development of character and the individual potential of hockey players in a safe and healthy environment.
Organization's Tax Status
Non-Profit (501C-3)
If applicable, please attach current State Department of Revenue Certificate with this application.
VMHC - Certificate of Registration.pdf
How does your request support item 1C of the Contribution Policy (See above)
As a premier international mountain resort with a mission to "grow a vibrant, diverse economy and community and preserve our
surrounding natural environment, providing our citizens and guests with exceptional services and an abundance of recreational,
cultural and educational opportunities", the Vail Town Council is supported by the Vail Mountaineers Hockey Club (VMHC) in many
ways. First, at our core, the VMHC offers recreational opportunities to about 200 local families through youth hockey, while
providing The Gift of Hockey scholarship programs for those who are unable to afford the associated costs. Second, the VMHC is
dedicated to educating hockey players, parents and families about the life skills of sportsmanship, mutual respect, responsibility,
teamwork and friendship. Third, we have provided events that encourage non-locals and locals alike to visit the vibrant Town of
Vail and have done so for over 40 years. This includes our Sportsmanship Tournament, Top Shelf Casino Night, Pucks, Pars, and
Poker, Avalanche Alumni Weekend, Precision Skills hockey camp, 3v3 tournaments, and even the annual 4th of July Parade in
which we have entered award winning floats for years. VMHC players are proud to walk in the parade, hand out candy, and wave
our colors to show our Vail Mountaineer pride. Whether our members and guests visit Vail for our tournaments, league games,
practices, clinics, camps, or fundraising events, we are vested in supporting the development of healthy youth in the beauty of
the mountains that our membership calls home and are grateful to the Town of Vail for providing opportunities for non-profits like
us to exist and thrive.
BUDGET
Using the provided budget template, provide a detailed estimated event/program budget, including anticipated revenues and expenses.
December 1, 2020 - Page 304 of 338
Are your books audited?
No
Please upload event/program/organization budget.
VMHCBalanceSheet083120.pdf
Who currently funds the event/program?
NA. We are not applying for use for one particular event/program.
Who currently funds your organization?
Members, Sponsors, Local Grants, and Partners.
If the event/program is not funded at full request, how will the event change with a lower funding allocation?
Although they may pivot, our events will not change. However, our club would certainly be impacted by missing out on the
savings we've received in the past, especially with the current state of the world and the postponement/cancellation of our most
successful fundraisers.
Should the Council decide not to support this event/program at all, will it still occur?
Yes
Do you intend to host the event or program in Vail beyond 2021?
Yes
Do you anticipate requesting funding from the CSE for 2021?
Yes
SPONSORSHIPS & PARTNERSHIPS
1. What is the dollar $ amount of sponsorships and/or partnerships from other sources reflected in the
event/program budget?
$138,289
1a. What is the dollar $ amount of in-kind services or items provided from sponsors or partners?
$267,466
2. Please list your confirmed sponsors or partners.
Rink Board Sponsors for Dobson and Eagle Ice Rink:
Active Energies
Agave/La Cantina
A Good Sport
Alliance Moving Systems
Alpine Bank
Alpine Engineering
Alpine Lumber
Batson's Corner
Edwards Excavating
Elevated Dental
First Bank
First Chair Designs
Friends
Gallegos
Garfinkel’s/El Sabor
General Store
Hensel Phelps
High Mountain Homes
Impact Graphics
Marcin Engineering
Pazzo’s Pizza
PSI Plumbing
R&H Mechanical
Rhize Technology
Smile Doctors
State Farm Insurance
December 1, 2020 - Page 305 of 338
Steadman Philippon
Two Valley Tires
Vail Daily
Vail International Hockey
Vail Summit Orthopaedics
Vail Valley Surgery Center
WERKS Auto
Wyndham Properties
Vail Valley Waste
Yeti’s Grind
Donors/Sponsors/Partners
Active Energies Solar
ACE Security
Alan McLean
Alpine Bank
Alpine Builder’s Hardware
Ambition Apparel
American Lawn Care
Antlers
Arrigoni Woods
Beaver Liquors
Berich Masonry Mountain Division
Beth Taylor
Bob’s Place
Burke Harrington Construction
Colorado Avalanche
Colorado Car Co.
Cool Kids Colorado
Comerford Insurance
Cut
Dean Johnson
Drunken Goat
Engel Voelkers
Garfinkel’s
Genesis Hospitality Corp
Gourmet Cowboy
The Greenspeed Project
Grey Salt
Horizon Roo
3. Please explain the potential for additional sponsorships or partners.
Every year, we hope to bring in more sponsorships through value-driven opportunities whether through advertising at local rinks
or at our events. No doubt the pandemic has negatively effected our ability to fundraise, but we are hopeful that in this new
normal that sponsors and partners will step up and offer their support in order to get kids on the ice and doing what they love.
ADDITIONAL INFORMATION
Are there any other things you'd like to share with Council and staff that are not included in the application?
As with most non-profits currently, we are being hit hard. We've had to postpone our Avalanche Alumni Weekend due to size
limitations of events and may also need to postpone our incredibly successful Sportsmanship Tournament. In the hope that
things change prior to next year, we would still request your in-kind support of those events, but are also looking for additional in-
kind support through smaller tournaments that would help us be able to run our club. These in-kind offerings of ice time at
Dobson Ice Arena may not bring in the same money for our club as CSE funding does, but they actually save us more money than
we have received through CSE and provide local and out-of-town hockey-loving families with something just as valuable - time on
the ice in the gorgeous setting of the Rocky Mountains.
We also wanted to note that as we are not applying for just one event/program, it was difficult to break down the dollar amounts
of sponsorships and/or partnerships as we don't have a "budget" per se, to run our whole club. I hope that makes sense. If you
have any questions, feel free to ask. Thanks!
December 1, 2020 - Page 306 of 338
REQUIRED ATTACHMENTS
Organization rosters naming all officers, board of directors and respective positions as relevant
VMHC 2020 Board of Directors.doc
OPTIONAL ATTACHMENTS
List any URLs where additional information can be found, including photos, videos or other content relevant to
your application.
Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding
VMHC P&L 8.20.pdf
Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding
2019 VMHC In-Kind Contributions.xlsx
Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding
We encourage questions about the Council application to be sent via email to Carlie Smith - csmith@vailgov.com. Phone calls for further discussion
can be scheduled over email as well.
--->The "Save Draft" button below allows you to save your application and
come back to work on it again.
--->The "Save" button is for when your application is complete and ready to
submit.
---> Your application has not been formally submitted until you navigate to
the Menu page and click "Submit Request". You will receive a confirmation
email once your application has been submitted.<---
Number
Linked Users
tsutter1112@gmail.com
Submission Date
Submission Date
Submission Date
09/23/2020
2021 Annual Contribution: File Attachments
If applicable, please attach current State Department of Revenue Certificate with this application.
VMHC - Certificate of Registration.pdf
Please upload event/program/organization budget.
VMHCBalanceSheet083120.pdf
Organization rosters naming all officers, board of directors and respective positions as relevant
VMHC 2020 Board of Directors.doc
Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding
VMHC P&L 8.20.pdf
Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding
December 1, 2020 - Page 307 of 338
2021 Annual Contribution: Ski & Snowboard Club Vail Sharon Schmidt
Town of Vail 2021 Annual Council Contribution Request
CONTRIBUTION POLICY
All contribution requests received by the Town of Vail will be processed in the following manner:
A. All requests must be submitted electronically. Incomplete applications and supplemental information will not be accepted. THE
TOWN COUNCIL WILL ONLY BE GIVEN YOUR COMPLETED APPLICATION FORMS. NO SUPPLEMENTAL INFORMATION WILL BE GIVEN
TO THE TOWN COUNCIL.
B. All applications for annual funding shall be completed and submitted by September 30th by 5:00 P.M.
C. The Town Council will evaluate the various proposals based on their direct benefit to the entire community of Vail, fulfillment of
the Town’s mission, and how this contribution will affect our resort community’s future health. The Town Council’s mission
statement reads: In order to be the premier international mountain resort community, we’re committed to growing a vibrant,
diverse economy and community, providing our citizens and guests with exceptional services and an abundance of recreational,
cultural and educational opportunities.
DISCLOSURE TO ALL APPLICANTS:
1. No money will be disbursed until March 1st, 2021.
2. Because of uncertainty of revenue estimates, please note the following possibilities:
a) Contribution funding may be reduced based on 2021 revenues.
b) The Town of Vail may choose to disburse funding in quarterly installments throughout 2021. Special event funding will
follow the CSE’s guideline of payment in thirds pending completion of CSE and Town of Vail permitting requirements.
3. Notification of awards will be sent after the Council approves the final budget in December.
GENERAL INSTRUCTIONS:
All applications must be submitted by September 30th by 5:00 P.M. Any application received after that date will not be considered. Please
complete all fields in this application. No hard copies are accepted.
Email contact
sschmidt@skiclubvail.org
What is the name of your organization?
Ski & Snowboard Club Vail
What category of funding are you applying for? (See definitions at www.vailgov.com/departments/finance/grant-
process)
In-kind only
Type of Funding Requested
In- Kind Services and Facilities Only
In-Kind Contribution Requested
Dobson Arena (4 days)
Name of person completing the application
Sharon Schmidt
Title of person completing the application
Director of Advancement
Provide name of person or entity to whom the funding check will be cut.
Ski & Snowboard Club Vail
Mailing Address Street
598 Vail Valley Drive
City
Vail
December 1, 2020 - Page 308 of 338
State
Colorado
Zip Code
81657
Telephone number
9786218738
Email address
sschmidt@skiclubvail.org
Event/program and/or organization website
www.vailskiswap.com and www.skiclubvail.org
Number of years organization has been in business
58
Organization's Mission Statement
To inspire character growth and excellence in snowsports
Organization's Tax Status
Non-Profit (501C-3)
If applicable, please attach current State Department of Revenue Certificate with this application.
Ski and Snowboard Club Vail Tax Exempt use.pdf
How does your request support item 1C of the Contribution Policy (See above)
Ski & Snowboard Club Vail is a premier snowsports club which continues to grow within the community and is known for hosting
world class events on Vail Mountain as well as hosting well run off-snow events, bringing new residents and guests to Vail every
year. SSCV provides training and competition as well as recreational opportunities for youth in Vail and provides some of the
best training facilities in the world. The proceeds generated from the Vail Ski Swap which is the event made possible through this
support request are instrumental in helping SSCV to achieve its strategic intent/vision statement noted below.
SSCV Strategic Intent/Vision Statement: Our objective is to provide the level of quality commensurate to the needs and goals of
all our athletes, so they can become the best they can be. We aspire that more of our athletes will become the best in the world
than any other club. SSCV is a Vail Valley centric program.
BUDGET
Using the provided budget template, provide a detailed estimated event/program budget, including anticipated revenues and expenses.
Are your books audited?
Yes
Please upload event/program/organization budget.
SWAP Actuals 2019 Budget 2020 submitted TOV 9-7-20.pdf
Who currently funds the event/program?
Sales at the event.
Who currently funds your organization?
SSCV is currently funded by athletic program fees, net proceeds of events, sponsors and private donations from members and
friends.
If the event/program is not funded at full request, how will the event change with a lower funding allocation?
We could have the event, but that would reduce the number of days we would host the event and in turn reduce the gross sales
and overall net proceeds generated by the event.
Should the Council decide not to support this event/program at all, will it still occur?
Yes
Do you intend to host the event or program in Vail beyond 2021?
Yes
December 1, 2020 - Page 309 of 338
Do you anticipate requesting funding from the CSE for 2021?
Yes
SPONSORSHIPS & PARTNERSHIPS
1. What is the dollar $ amount of sponsorships and/or partnerships from other sources reflected in the
event/program budget?
$2,500
1a. What is the dollar $ amount of in-kind services or items provided from sponsors or partners?
$0
2. Please list your confirmed sponsors or partners.
Alpine Bank
3. Please explain the potential for additional sponsorships or partners.
We are looking at other ways to incorporate sponsorship for this event and some in-kind ad space.
ADDITIONAL INFORMATION
Are there any other things you'd like to share with Council and staff that are not included in the application?
This event has been going on for 50 years and we hope to continue having it for years to come. The event contributes much
needed funds to help support 600+ youth in our community in accordance with the mission and vision of the Club. This is an
annual fundraiser that the community enjoys and it draws many people into Vail.
Individuals have commented that it is the kick-off to the winter season.
REQUIRED ATTACHMENTS
Organization rosters naming all officers, board of directors and respective positions as relevant
Ski Swap- SSCV Board question 9-3-20.pdf
OPTIONAL ATTACHMENTS
List any URLs where additional information can be found, including photos, videos or other content relevant to
your application.
www.vailskiswap.com and www.skiclubvail.org
Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding
Advancement 120812 SWAP Buy and Sell AD from JH DB 6-17-19.pdf
Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding
One swap shopping_ Vail Ski Swap rings in its 50th anniversary this weekend _ VailDaily.com.pdf
Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding
We encourage questions about the Council application to be sent via email to Carlie Smith - csmith@vailgov.com. Phone calls for further discussion
can be scheduled over email as well.
--->The "Save Draft" button below allows you to save your application and
come back to work on it again.
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submit.
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email once your application has been submitted.<---
Number
December 1, 2020 - Page 310 of 338
2021 Annual Contribution: The Skating Club of Vail Carol Ewers
Town of Vail 2021 Annual Council Contribution Request
CONTRIBUTION POLICY
All contribution requests received by the Town of Vail will be processed in the following manner:
A. All requests must be submitted electronically. Incomplete applications and supplemental information will not be accepted. THE
TOWN COUNCIL WILL ONLY BE GIVEN YOUR COMPLETED APPLICATION FORMS. NO SUPPLEMENTAL INFORMATION WILL BE GIVEN
TO THE TOWN COUNCIL.
B. All applications for annual funding shall be completed and submitted by September 30th by 5:00 P.M.
C. The Town Council will evaluate the various proposals based on their direct benefit to the entire community of Vail, fulfillment of
the Town’s mission, and how this contribution will affect our resort community’s future health. The Town Council’s mission
statement reads: In order to be the premier international mountain resort community, we’re committed to growing a vibrant,
diverse economy and community, providing our citizens and guests with exceptional services and an abundance of recreational,
cultural and educational opportunities.
DISCLOSURE TO ALL APPLICANTS:
1. No money will be disbursed until March 1st, 2021.
2. Because of uncertainty of revenue estimates, please note the following possibilities:
a) Contribution funding may be reduced based on 2021 revenues.
b) The Town of Vail may choose to disburse funding in quarterly installments throughout 2021. Special event funding will
follow the CSE’s guideline of payment in thirds pending completion of CSE and Town of Vail permitting requirements.
3. Notification of awards will be sent after the Council approves the final budget in December.
GENERAL INSTRUCTIONS:
All applications must be submitted by September 30th by 5:00 P.M. Any application received after that date will not be considered. Please complete
all fields in this application. No hard copies are accepted.
Email contact
scvclubinfo@gmail.com
What is the name of your organization?
The Skating Club of Vail
What category of funding are you applying for? (See definitions at www.vailgov.com/departments/finance/grant-
process)
In-kind only
Type of Funding Requested
Cash and In-kind
Amount of Cash Contribution Requested
$2,500
In-Kind Contribution Requested
10 days of Ice Time @ Dobson Ice Arena
Name of person completing the application
Carol Ewers
Title of person completing the application
Treasurer, Skating Club of Vail
Provide name of person or entity to whom the funding check will be cut.
The Skating Club of Vail
Mailing Address Street
P.O.Box 416
December 1, 2020 - Page 311 of 338
City
Vail
State
Colorado
Zip Code
81657
Telephone number
6303796867
Email address
scvclubinfo@gmail.com
Event/program and/or organization website
www.skateclubvail.com
Number of years organization has been in business
41
Organization's Mission Statement
The Skating Club of Vail is a volunteer organization whose mission is to create, maintain and enhance a healthy and positive
environment in which our members can develop physically and emotionally while building character and the pursuit of personal
excellence through the sport of figure skating at all ages.
Organization's Tax Status
Non-Profit (501C-3)
If applicable, please attach current State Department of Revenue Certificate with this application.
How does your request support item 1C of the Contribution Policy (See above)
The Vail Invitational Competition in July and the annual Ice Show in the winter have been part of the community for over 40 years.
They continue to engage locals and draw guests, competitors, performers, and their friends and family from around the world.
BUDGET
Using the provided budget template, provide a detailed estimated event/program budget, including anticipated revenues and expenses.
Are your books audited?
Yes
Describe how you will use the funds requested?
The Skating Club of Vail provides goody bags to all participants at the Vail Invitational competition. These bags have been filled
with donated and purchased items such as skate towels, granola bars, water bottles, Lionshead, and Vail food coupons. If granted
these funds, the Club would apply them towards the goody bag and the inside items that are useful for the recipient and are in
line with the Town of Vail's environmental initiative and policies and supportive of our entire community's desire to protect our
future. An example of such items would be a reusable bag, water bottle, and straws. We would also include any literature
provided by the town that would educate our visiting skater about the town's sustainability and recycling programs. The town's
support for this facet of our programs would be greatly appreciated.
Please upload event/program/organization budget.
VI 2019 Spreadsheet.pdf
Who currently funds the event/program?
Membership, entry fees, ticket revenue, community sponsorships, and nominal community fund raising.
Who currently funds your organization?
Membership, entry fees, ticket revenue, and community fund raising
What percentage % of the total event budget is being requested to fund?
35
December 1, 2020 - Page 312 of 338
If the event/program is not funded at full request, how will the event change with a lower funding allocation?
Without this in-kind contribution to our club, we would never be able to provide these competitive and performance-based
opportunities for our local skaters. The Ice show and the Vail Invitational not only benefits our skaters but also many guests and
visiting competitors. With a lower funding allocation, we would not be able to host the competition and the ice show as the cost
for skaters would make it financially unattainable. The town's contribution helps alleviate the high cost of ice time.
Should the Council decide not to support this event/program at all, will it still occur?
No
Do you intend to host the event or program in Vail beyond 2021?
Yes
Do you anticipate requesting funding from the CSE for 2021?
Yes
SPONSORSHIPS & PARTNERSHIPS
1. What is the dollar $ amount of sponsorships and/or partnerships from other sources reflected in the
event/program budget?
$1,900
1a. What is the dollar $ amount of in-kind services or items provided from sponsors or partners?
2. Please list your confirmed sponsors or partners.
Sponsors vary from year to year. They generally come for local businesses that offer sponsorships for $25 - $500
3. Please explain the potential for additional sponsorships or partners.
As a club we endeavor to seek out as many sponsors as possible, however, we can not guarantee any particular contributions.
Often these sponsorships come in the form of donations from skater's friends and family. The amount listed about is the 2019
event.
ADDITIONAL INFORMATION
Are there any other things you'd like to share with Council and staff that are not included in the application?
We are extremely grateful for the Town of Vail's continued support of The Skating Club of Vail. We are constantly striving to grow
our membership and provide opportunities for young athletes to explore the world of figure skating. Due to the size of our club,
the assistance from the Town of Vail is of utmost importance. We would not be able to operate and. provide the events that are
integral to our skater's experiences here in the Vail Valley.
REQUIRED ATTACHMENTS
Organization rosters naming all officers, board of directors and respective positions as relevant
2019 Board members.pdf
OPTIONAL ATTACHMENTS
List any URLs where additional information can be found, including photos, videos or other content relevant to your
application.
Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding
Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding
Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding
We encourage questions about the Council application to be sent via email to Carlie Smith - csmith@vailgov.com. Phone calls for further discussion
can be scheduled over email as well.
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December 1, 2020 - Page 313 of 338
2021 Annual Contribution: Small Champions, Inc. John Weiss
Town of Vail 2021 Annual Council Contribution Request
CONTRIBUTION POLICY
All contribution requests received by the Town of Vail will be processed in the following manner:
A. All requests must be submitted electronically. Incomplete applications and supplemental information will not be accepted. THE
TOWN COUNCIL WILL ONLY BE GIVEN YOUR COMPLETED APPLICATION FORMS. NO SUPPLEMENTAL INFORMATION WILL BE GIVEN
TO THE TOWN COUNCIL.
B. All applications for annual funding shall be completed and submitted by September 30th by 5:00 P.M.
C. The Town Council will evaluate the various proposals based on their direct benefit to the entire community of Vail, fulfillment of
the Town’s mission, and how this contribution will affect our resort community’s future health. The Town Council’s mission
statement reads: In order to be the premier international mountain resort community, we’re committed to growing a vibrant,
diverse economy and community, providing our citizens and guests with exceptional services and an abundance of recreational,
cultural and educational opportunities.
DISCLOSURE TO ALL APPLICANTS:
1. No money will be disbursed until March 1st, 2021.
2. Because of uncertainty of revenue estimates, please note the following possibilities:
a) Contribution funding may be reduced based on 2021 revenues.
b) The Town of Vail may choose to disburse funding in quarterly installments throughout 2021. Special event funding will
follow the CSE’s guideline of payment in thirds pending completion of CSE and Town of Vail permitting requirements.
3. Notification of awards will be sent after the Council approves the final budget in December.
GENERAL INSTRUCTIONS:
All applications must be submitted by September 30th by 5:00 P.M. Any application received after that date will not be considered. Please
complete all fields in this application. No hard copies are accepted.
Email contact
smallchampions@gmail.com
What is the name of your organization?
Small Champions, Inc.
What category of funding are you applying for? (See definitions at www.vailgov.com/departments/finance/grant-
process)
In-kind only
Type of Funding Requested
In- Kind Services and Facilities Only
In-Kind Contribution Requested
60 parking passes, LH parking structure to be used by SC parents, SC coaches, SC volunteers. Use of Lionshead Welcome Center
for parent morning drop-off and afternoon pick-up on our Small Champions ski days, 8 off-peak Sundays, Dec.- Mar. 2020
Name of person completing the application
John Weiss
Title of person completing the application
Executive Director
Provide name of person or entity to whom the funding check will be cut.
Small Champions
Mailing Address Street
PO Box 4691
December 1, 2020 - Page 314 of 338
City
Vail
State
Colorado
Zip Code
81658
Telephone number
970-390-0004
Email address
smallchampions@gmail.com
Event/program and/or organization website
www.smallchampions.org
Number of years organization has been in business
24
Organization's Mission Statement
Small Champions is a non-profit organization committed to enhancing and improving quality of life by providing sports and
recreational opportunities for eligible youth with multiple disabilities who are residents of Eagle County, Colorado. Individuals
receive needs based instruction to support their developmental progress. We collaborate with and educate community
organizations, and generate sustainable funding and services.
Organization's Tax Status
Non-Profit (501C-3)
If applicable, please attach current State Department of Revenue Certificate with this application.
501 c 3 IRS 2014 and 1998.pdf
How does your request support item 1C of the Contribution Policy (See above)
Small Champions provides a significant positive impact on the community by providing an opportunity for children of Eagle
County that are challenged with physical, cognitive, and multiple disabilities to be part of a group from the same community that
meets often to enjoy sports, grow, learn, and have fun. It is very important for our Small Champions to have a peer group, and
for their families to forge friendships enabling them to help each other. The program is an enormous benefit to the families of the
children (many of whom volunteer and participate in the program). There is no other outlet in Eagle County where they are able
to interact with other families and support the physical development of their child. Small Champions also recruits volunteers from
the community that are available to offer assistance and their friendship while experiencing a sport with participants. The final
outcome is a sense of accomplishment and belonging for each participant that begins with learning a sport. No other program
exists in the Eagle Valley to provide these services for these children.
BUDGET
Using the provided budget template, provide a detailed estimated event/program budget, including anticipated revenues and expenses.
Are your books audited?
Yes
Please upload event/program/organization budget.
Copy of 2021 Budget.pdf
Who currently funds the event/program?
Vail Resorts Epic Promise, Town of Vail, Town of Avon, Eagle County, United Way of Eagle River Valley, Roubos Family
Foundation, Galvin Family Foundation, Kent and Vicki Logan, Slifer Smith & Frampton Foundation, Vail Valley Cares, Vail Valley
Surgery Center, Alpine Bank, FirstBank, as well as many other individuals, foundations, businesses, and organizations.
Who currently funds your organization?
All of our funds are raised through fundraising activities and grant writing. The above list is where we recieve our funding.
December 1, 2020 - Page 315 of 338
If the event/program is not funded at full request, how will the event change with a lower funding allocation?
The In-Kind parking passes are essential for our families and coaches of our disabled/special needs kids in order for them to be
present to provide support for their children during our Small Champions ski days.
An easily accessible (for those with disabilities) drop-off and pick-up venue such as the Lionshead Welcome Center is essential for
our Small Champions in the mornings and afternoons of our ski days.
Should the Council decide not to support this event/program at all, will it still occur?
Yes
Do you intend to host the event or program in Vail beyond 2021?
Yes
Do you anticipate requesting funding from the CSE for 2021?
Yes
SPONSORSHIPS & PARTNERSHIPS
1. What is the dollar $ amount of sponsorships and/or partnerships from other sources reflected in the
event/program budget?
$189,500
1a. What is the dollar $ amount of in-kind services or items provided from sponsors or partners?
$75,000
2. Please list your confirmed sponsors or partners.
Vail Resorts/Epic Promise, Vail/Beaver Creek Snowsports School, Vail Recreation District, Alpine Bank, FirstBank, United Way of
Eagle River Valley, Vail Valley Cares, Vail Valley Surgery Center, Town of Vail, Town of Avon, Eagle County Schools, Slifer Smith &
Frampton Foundation, Roubos Family Foundation, Galvin Family Foundation, Kent and Vicki Logan.
3. Please explain the potential for additional sponsorships or partners.
We are actively seeking sponsorship and partner opportunities with many local businesses, organizations, and individuals for all
of our year-round Small Champions activities.
ADDITIONAL INFORMATION
Are there any other things you'd like to share with Council and staff that are not included in the application?
We currently provide services to over 65 Eagle County children, teens and young adults and their families. Many family members
of our kids live and/or work in Vail. Small Champions is the only organization in our community that provides these year-round
services to this under served segment of our community.
We appreciate your consideration and your support of Small Champions over the past years. Thank you
REQUIRED ATTACHMENTS
Organization rosters naming all officers, board of directors and respective positions as relevant
2020 SC BOD List .pdf
OPTIONAL ATTACHMENTS
List any URLs where additional information can be found, including photos, videos or other content relevant to
your application.
https://www.smallchampions.org
Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding
DSC_0227.jpg
Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding
Dawa Video2.mov
Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding
Small Champions Testimonials.docx
We encourage questions about the Council application to be sent via email to Carlie Smith - csmith@vailgov.com. Phone calls for further discussion
can be scheduled over email as well.
December 1, 2020 - Page 316 of 338
--->The "Save Draft" button below allows you to save your application and
come back to work on it again.
--->The "Save" button is for when your application is complete and ready to
submit.
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the Menu page and click "Submit Request". You will receive a confirmation
email once your application has been submitted.<---
Number
Linked Users
smallchampions@gmail.com
Submission Date
Submission Date
Submission Date
09/09/2020
2021 Annual Contribution: File Attachments
If applicable, please attach current State Department of Revenue Certificate with this application.
501 c 3 IRS 2014 and 1998.pdf
Please upload event/program/organization budget.
Copy of 2021 Budget.pdf
Organization rosters naming all officers, board of directors and respective positions as relevant
2020 SC BOD List .pdf
Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding
DSC_0227.jpg
Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding
Dawa Video2.mov
Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding
Small Champions Testimonials.docx
December 1, 2020 - Page 317 of 338
December 1, 2020 - Page 318 of 338
SMALL CHAMPIONS, INC
PO BOX 4691
VAIL, CO 81658-4691
TESTAMONIALS
1).Sandy Schroeder mother of Small Champion Henry Schroeder
Well, if the article in SneakPeak wasn't enough.... here is another story.
Jim and I had tried to teach Henry who is challenged with Down syndrome how to ski when we lived in Maine.
Not only are neither of us great skiers, but we also lacked the instructional skills necessary to teach him well.
When we decided to move to Colorado, and the Vail Valley, which we picked specifically because of the Small
Champions network (in addition to the desire to live in the mountains, skiing was bound to be a focus. For
these past two years, we have seen Henry make amazing progress. The thing is, it is not only as a skier, but
also as a kid. He learns how to interact with people, wait his turn, persevere, and love skiing. Without the
individual attention that Henry receives from a skilled instructor, he would not be able to enjoy skiing like he
does. We are proud of his skill acquisition and even more proud of his social development. Simply not
possible without Small Champions.
Oh, and then there is the horseback riding...
Just as a quip:
The day before we took him to meet Kathy, we went to a stable where Henry could ride a pony. He wanted
NOTHING to do with that! He did not even want to stand near the pony! Then we went for our first horseback
riding lesson. Kathy introduced Henry to Sox and I simply stated, "he might not want to get on". Kathy climbed
up on Sox, into the saddle, we brought the step stool over and she said, "Get on up here with me". He did. He
climbed right up! As soon as they started moving together in the saddle, Henry shouted "Yee Haw!" And that
was that. Now, we can't get Henry off of Sox... he loves Kathy, Sox, the entire thing. Again, no Small
Champions? No chance. Thanks, Small Champions.
Sandy
2). Jennifer Hefferan mother of Small Champion Ritchie Hefferan
In the past Richie has done a couple of sessions of group swim lessons, frustrating for all. He was so
overwhelmed with the other kids he didn't even get in the water! This year he has had 2 private swim lessons,
so far, at the GRC, amazing the difference. He is in the water, enjoying learning to swim. I have no doubt my
small champion will be a swimmer! This is such an essential life safety skill, thank you very much for the
opportunity!
Richie has also been to 1 horseback riding lesson. I believe this program is a real confidence builder. His
nervousness around the horse was gone before the end of the lesson. They walked and trotted and even rode
backwards! He was so proud! Can’t wait for the next lesson. Thank you!
Can’t say enough about your summer camp! Richie has a blast. Only camp he has been to where there were
no tears or tantrums getting out the door in the morning. He has fun with the other campers! Wish camp was a
couple of days a week all summer. You guys do an awesome job! Thanks again for all you do! Jennifer and
Rich Hefferan
December 1, 2020 - Page 319 of 338
3). Kathy Mikolasy – Instructor Hippotherapy (Horse Therapy)
John, I have so many wonderful stories to tell, not sure where to begin. At the Ranch, we call these
experiences "Miracles on a Horse!" I will start with a very recent one. Caden Roebke. Caden and I had never
met until last Wednesday. He had never come out to ride with Small Champions because he really didn't want
to. He had a bit of a fear of horses and he just "didn't want to". I had met his Mom, Sally, at the Small
Champions Benefit Golf Tournament in May and encouraged her to come out and visit us at the Ranch. She
called and we made an appointment and agreed to just see how it went and if Caden wasn't interested, we
wouldn't force the issue. But I, of course, knew better. So often this is how it starts. Caden came out and had
the time of his life. I introduced Caden to Sox and a big smile appeared and from there it just got better and
better. By the time we were finished riding, Caden sat in a chair and seemed exhausted. He was very quiet,
but about every 3 or 4 minutes he would shake his head, smile, and say "I just had the most fun ever!" His grin
went from ear to ear, he couldn't wait to make his next appointment and he left feeling like he had just
accomplished one of the most fun "things" he had ever done!!!!! The feeling of accomplishment and the pride
that he left the Ranch with cannot be measured. It can be a life changing experience that fills these kid with
self-confidence and pride that they may not get in other areas of their lives. Caden is visually impaired with no
sight in his right eye and 20/200 vision in his left eye when wearing his glasses. He may not excel in some
areas of his life because of this disability, but when he left the barn he was "6 feet tall with a feeling of
accomplishment and pride."
I have had comments from parents like "Small Champions has given him something great to talk about so his
speech has improved and my husband and I feel that Small Champions has helped us to begin to dream for
our son again." Another quote is "My son has benefited immensely from therapeutic horseback riding with
Kathy Mikolasy. It has helped his balance and speech improve. He loves to learn about life on a ranch and
helps groom and feed the horses. His lessons with Kathy have also taught him about appropriate behaviors
with animals in general." Here's another - "When I told my son about horseback riding, he got upset and crying
and said he was scared, so I was sure our first day was not going to go well, but that was not true. Our first day
he connected with Kathy, his instructor, and the horses like he had been around them his whole life. To this
day it gives him a sense of confidence like I have never seen." And another one - Jeffrey now enjoys
horseback riding and is no longer afraid of being around large animals like horses - instead they calm and
center him. He is learning how horses behave and how to communicate to them with the reins and verbal
commands. It is encouraging his ability to communicate, listen and balance." And one last one - "When I
explain to others the value of Small Champions summer program, I get a lump in my throat. Horse therapy is
one of the greatest ways to work with our son. It is where everything is integrated - physical therapy for
sensory integration, focus and attention, the relationship between social cues and social response with the
horses and the cultivation of a very relationsip with his Small Champions instructor. We see all the work that he
does come together there. Some days when he arrives "stuck" in a bad mood in that Asperger's way, you can
see how Kathy and the horses help him to find that "good" place again. Connor carries these lessons with him
and learns to use them when he feels frustrated or angry. When we see Connor ride, we are amazed at how
far he has come and it gives us hope that one day he'll live and work in an independent life and that he'll be
happy.
Quotes from the families of these Small Champions is a true testament to how important this Program is to our
Community. I could go on and on, but I think the quotes above will give you just a little insight as to how the
families here in the Vail Valley feels about what Small Champions has done for them. Small Champions
changes lives and I see it on a daily basis. I feel very blessed to be able to be a part of the Small Champions
Family, as do my horses!
Kathy Mikolasy
December 1, 2020 - Page 320 of 338
4). Rosie and Craig Bruntz, parents of Small Champion Kayla Bruntz
We would like to send a big thank you to the board of Small Champions and all of the generous volunteers and
donors to the program for the support that our daughter, Kayla, has received. Kayla is now eighteen years old
and she has developmental delays as well as cerebral palsy that affects her entire right side. She started with
tennis lessons through Small Champions a few years ago and this year made the Vail Mountain School Tennis
team! She played in her first tournament in March (and almost won the match). She so loves the practices, the
uniform and being part of a team.
Through Small Champions she was able to get the basics of tennis and learn ways to adapt her serve so she
can do a one handed serve that is legal for tournament play and enabled her to participate in a high school
sport as a player. The experience has far exceeded her (and our) expectations.
The snowboarding program through Small Champions has been terrific and Kayla is now navigating around
the mountain and standing up unassisted. Though she needs one on one support, she is able to talk at school
and with friends about her weekend snowboarding on the mountain and participate in snow sports that are
integral in the lives of our entire family.
I want to give a big shout out to Small Champions for giving her the individualized support that she needed to
be able to gain the skills to join a high school sports program and participate in tournament play with the rest of
the team. It was an incredible experience for her and for us as she closes out her high school career.
Thank-you
Rosie, Craig and Kayla Bruntz
5). Our son, Tim, has Down syndrome and has participated in Small Champions since its inception.
Because of the Small Champions one on one lessons with AMAZING individuals as coaches, Tim can now
spend the day skiing double black diamonds in Vail's Back Bowls or out of bounds with a guide in Lech,
Austria. He can ride a horse for hours on end. He can play an ok game of golf with a goal to get better.
More importantly than the athletic skills, the time with these coaches has allowed him to become independent
and self-confident. Finally, parents of Small Champions seldom have a "break" in their daily lives. Small
Champions provides that, too, even if only for a few hours.
Please feel free to contact me with comments or questions.
Sincerely,
Rick Sackbauer
December 1, 2020 - Page 321 of 338
Users: smallchampions@gmail.com
Email:
smallchampions@gmail.com
December 1, 2020 - Page 322 of 338
2021 Annual Contribution: Special Olympics - Vail Valley Dream Team/ski and snowboard
team Kathy Mikolasy
Town of Vail 2021 Annual Council Contribution Request
CONTRIBUTION POLICY
All contribution requests received by the Town of Vail will be processed in the following manner:
A. All requests must be submitted electronically. Incomplete applications and supplemental information will not be accepted. THE
TOWN COUNCIL WILL ONLY BE GIVEN YOUR COMPLETED APPLICATION FORMS. NO SUPPLEMENTAL INFORMATION WILL BE GIVEN
TO THE TOWN COUNCIL.
B. All applications for annual funding shall be completed and submitted by September 30th by 5:00 P.M.
C. The Town Council will evaluate the various proposals based on their direct benefit to the entire community of Vail, fulfillment of
the Town’s mission, and how this contribution will affect our resort community’s future health. The Town Council’s mission
statement reads: In order to be the premier international mountain resort community, we’re committed to growing a vibrant,
diverse economy and community, providing our citizens and guests with exceptional services and an abundance of recreational,
cultural and educational opportunities.
DISCLOSURE TO ALL APPLICANTS:
1. No money will be disbursed until March 1st, 2021.
2. Because of uncertainty of revenue estimates, please note the following possibilities:
a) Contribution funding may be reduced based on 2021 revenues.
b) The Town of Vail may choose to disburse funding in quarterly installments throughout 2021. Special event funding will
follow the CSE’s guideline of payment in thirds pending completion of CSE and Town of Vail permitting requirements.
3. Notification of awards will be sent after the Council approves the final budget in December.
GENERAL INSTRUCTIONS:
All applications must be submitted by September 30th by 5:00 P.M. Any application received after that date will not be considered. Please
complete all fields in this application. No hard copies are accepted.
Email contact
chilihorse@hotmail.com
What is the name of your organization?
Special Olympics - Vail Valley Dream Team/ski and snowboard team
What category of funding are you applying for? (See definitions at www.vailgov.com/departments/finance/grant-
process)
In-kind only
Type of Funding Requested
In- Kind Services and Facilities Only
In-Kind Contribution Requested
50 parking structure passes to be used by Volunteers on each Sunday of our training starting January 3, 2021 and going through
the end of the ski season.
Name of person completing the application
Kathy Mikolasy
Title of person completing the application
Volunteer Coordinator and Head Coach of the Special Olympics ski/snowboard team
Provide name of person or entity to whom the funding check will be cut.
N/A - we are only requesting in-kind donation
Mailing Address Street
PO Box 3724
December 1, 2020 - Page 323 of 338
City
Eagle
State
Colorado
Zip Code
81631
Telephone number
970-390-3816
Email address
chilihorse@hotmail.com
Event/program and/or organization website
N/A
Number of years organization has been in business
51
Organization's Mission Statement
The mission of Special Olympics Colorado (SOCO) is to provide year round sports training and athletic competitions in a variety of
Olympic type sports for children and adults with developmental disabilities, six years of age and older, giving them continuing
opportunities to develop physical fitness, demonstrate courage, experience joy and participate in a sharing of gifts, skills and
friendship with their families, other Special Olympics Athletes and the Community.
Organization's Tax Status
Non-Profit (501C-3)
If applicable, please attach current State Department of Revenue Certificate with this application.
Epic Promise Program.doc
How does your request support item 1C of the Contribution Policy (See above)
In addition to Special Olympics Mission Statement, Special Olympics promotes community awareness and interaction with the
Eagle County Special Needs population, which we see again and again as a win-win situation for everyone involved. We try to
provide opportunities for our Athletes to be able to participate in the sports and recreational activities that the Vail Valley has to
offer. We support item 1C.1C states that in order to be the premier international mountain resort community, the Town of Vail is
committed to growing a vibrant, diverse economy and community. Special Olympics is part of that "diverse community".
BUDGET
Using the provided budget template, provide a detailed estimated event/program budget, including anticipated revenues and expenses.
Are your books audited?
Yes
Please upload event/program/organization budget.
Epic Promise Program.doc
Who currently funds the event/program?
We receive funding from the State of Colorado Special Olympics and also from our Regional Office in Glenwood Springs. We
occasionally get private donations which we send to Glenwood Springs so that these funds can be distributed as needed.
Otherwise our Volunteers not only volunteer their time but will contribute funds if we need money for additional things if the
funds are not available through our Region or through the State SOCO. Vail Resorts, through the Epic Promise Program donates
to us our lift tickets and the use of the race course on Vail Mountain to practice for our Regional and State Competitions.
Who currently funds your organization?
See explanation above.
If the event/program is not funded at full request, how will the event change with a lower funding allocation?
If we do not receive in-kind donations of parking passes our Volunteers would have to pay for parking on the Sundays of our
training sessions. This would not stop us from having our ski team, however, it would financially impact our Volunteers and we
would possibly lose some of our faithful and loyal Volunteers, some of whom have volunteered with us for over 20 years.
December 1, 2020 - Page 324 of 338
Should the Council decide not to support this event/program at all, will it still occur?
Yes
Do you intend to host the event or program in Vail beyond 2021?
Yes
Do you anticipate requesting funding from the CSE for 2021?
Yes
SPONSORSHIPS & PARTNERSHIPS
1. What is the dollar $ amount of sponsorships and/or partnerships from other sources reflected in the
event/program budget?
$0
1a. What is the dollar $ amount of in-kind services or items provided from sponsors or partners?
$19,060
2. Please list your confirmed sponsors or partners.
Our confirmed sponsors/partners are the Town of Vail for parking passes (in the past) and also Vail Resorts Epic Promise Program
(in the past) which donates in-kind donations in the way of 70 lift tickets, 250 beverage tickets, 10 Gondola One Foot Passes and
20 Tubing/Coaster Ride tickets. The number in 1a above is for these items listed which includes both the Town of Vail and Vail
Resorts Epic Promise Program.
3. Please explain the potential for additional sponsorships or partners.
If we are awarded the parking passes from the Town of Vail and the in-kind donations from Vail Resorts through the Epic Promise
Program we do not need additional sponsors or partners at this time.
ADDITIONAL INFORMATION
Are there any other things you'd like to share with Council and staff that are not included in the application?
We appreciate the support from the Town of Vail. The Town of Vail has supported our Special Olympics Ski Team by donating
parking passes for our training days for many many years. I have been involved with our Ski Team since 1996 and throughout
that time we have been blessed to have the Town of Vail support us. Without this support I am not sure we would have been able
to attract the wonderful volunteers that we have had throughout the years and continue to attract. Thank you for all you have
done to make this possible for our Special Needs Athletes who have thrived in our Community due to being able to gain
confidence and have the opportunity to enjoy what the Vail Valley has to offer all of us who live here!
REQUIRED ATTACHMENTS
Organization rosters naming all officers, board of directors and respective positions as relevant
Special Olympic Board Members.doc
OPTIONAL ATTACHMENTS
List any URLs where additional information can be found, including photos, videos or other content relevant to
your application.
You may visit the website www.specialolympicsco.org to view more information regarding Special Olympics of Colorado (SOCO).
We are part of this state organization and are the Western Region out of Glenwood Springs.
Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding
Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding
Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding
We encourage questions about the Council application to be sent via email to Carlie Smith - csmith@vailgov.com. Phone calls for further discussion
can be scheduled over email as well.
--->The "Save Draft" button below allows you to save your application and
December 1, 2020 - Page 325 of 338
come back to work on it again.
--->The "Save" button is for when your application is complete and ready to
submit.
---> Your application has not been formally submitted until you navigate to
the Menu page and click "Submit Request". You will receive a confirmation
email once your application has been submitted.<---
Number
Linked Users
chilihorse@hotmail.com
Submission Date
Submission Date
Submission Date
09/12/2020
2021 Annual Contribution: File Attachments
If applicable, please attach current State Department of Revenue Certificate with this application.
Epic Promise Program.doc
Please upload event/program/organization budget.
Epic Promise Program.doc
Organization rosters naming all officers, board of directors and respective positions as relevant
Special Olympic Board Members.doc
December 1, 2020 - Page 326 of 338
2021 Annual Contribution: Foresight Ski Guides Christine Holmberg
Town of Vail 2021 Annual Council Contribution Request
CONTRIBUTION POLICY
All contribution requests received by the Town of Vail will be processed in the following manner:
A. All requests must be submitted electronically. Incomplete applications and supplemental information will not be accepted. THE
TOWN COUNCIL WILL ONLY BE GIVEN YOUR COMPLETED APPLICATION FORMS. NO SUPPLEMENTAL INFORMATION WILL BE GIVEN
TO THE TOWN COUNCIL.
B. All applications for annual funding shall be completed and submitted by September 30th by 5:00 P.M.
C. The Town Council will evaluate the various proposals based on their direct benefit to the entire community of Vail, fulfillment of
the Town’s mission, and how this contribution will affect our resort community’s future health. The Town Council’s mission
statement reads: In order to be the premier international mountain resort community, we’re committed to growing a vibrant,
diverse economy and community, providing our citizens and guests with exceptional services and an abundance of recreational,
cultural and educational opportunities.
DISCLOSURE TO ALL APPLICANTS:
1. No money will be disbursed until March 1st, 2021.
2. Because of uncertainty of revenue estimates, please note the following possibilities:
a) Contribution funding may be reduced based on 2021 revenues.
b) The Town of Vail may choose to disburse funding in quarterly installments throughout 2021. Special event funding will
follow the CSE’s guideline of payment in thirds pending completion of CSE and Town of Vail permitting requirements.
3. Notification of awards will be sent after the Council approves the final budget in December.
GENERAL INSTRUCTIONS:
All applications must be submitted by September 30th by 5:00 P.M. Any application received after that date will not be considered. Please complete
all fields in this application. No hard copies are accepted.
Email contact
christine@foresightskiguides.org
What is the name of your organization?
Foresight Ski Guides
What category of funding are you applying for? (See definitions at www.vailgov.com/departments/finance/grant-
process)
In-kind only
Type of Funding Requested
In- Kind Services and Facilities Only
In-Kind Contribution Requested
In-Kind contribution of (2) Blue level parking passes and (1) Pink level parking pass good for use during the 2020-2021 ski season
Name of person completing the application
Christine Holmberg
Title of person completing the application
Executive Director
Provide name of person or entity to whom the funding check will be cut.
Foresight is not requesting cash funding.
Mailing Address Street
PO Box 882
City
Vail
December 1, 2020 - Page 327 of 338
State
Colorado
Zip Code
81658
Telephone number
303-506-3859
Email address
christine@foresightskiguides.org
Event/program and/or organization website
foresightskiguides.org
Number of years organization has been in business
19
Organization's Mission Statement
The mission of Foresight Ski Guides is "to promote fitness, athletic skills,
personal achievement, self-confidence and self-esteem for individuals who are blind or visually impaired by providing challenge
recreation opportunities through affordable access to snow sports."
Organization's Tax Status
Non-Profit (501C-3)
If applicable, please attach current State Department of Revenue Certificate with this application.
Certificate of Good Standing - Foresightg.pdf 9.4.2020.pdf
How does your request support item 1C of the Contribution Policy (See above)
Foresight Ski Guides thanks the Town of Vail for its continued support of our transformative, guided skiing program for blind and
visually impaired individuals. Foresight is committed to not only providing challenging, goal-oriented, life-altering, recreation-
based experiences for people who are blind and visually impaired but also to supporting the Town of Vail's mission and
contributing to the community’s future health.
At the very heart of what Foresight does is work to improve the quality of life of those who are blind or visually impaired.
Foresight strives to shatter the attitudinal barriers, myths and stereotypes about blindness through its highly visible presence in
Vail. Foresight’s program exposes people with visual disabilities to the joy and exhilaration of skiing and snowboarding. Our
affordable program brings both adults and youth to Vail when they would likely go elsewhere. Adults come back year after year
and some even come multiple times during a season. Youth are groomed to become proficient skiers so when they are older they
return to Vail year after year. Often times adults travel with family or friends and youth travel with family or adult chaperones
who wouldn’t otherwise visit Vail. Only Foresight’s blind skiers receive products and services donated by generous local sponsors
(lift tickets, equipment, lodging and transportation). The additional guests typically do not receive discounted services so they
spend money in the Town of Vail. In addition about half of our ski guides live out of town. Many of those out of towners would not
necessarily ski Vail if they were not guiding with Foresight. When a non-local guide is scheduled to work more than one day
Foresight pays their lodging expense. The non-local guide is responsible for their ancillary costs while in town.
Foresight provides unique and satisfying volunteer/community give-back opportunities to the Vail community – by becoming
guides to our visually impaired participants (VIPs). Foresight’s guides are all volunteers and trained at no expense of their own.
In exchange the volunteers are asked to give back ten (10) days per ski season as a guide or shadow. Time and again we hear
how the guides are the ones who benefit from spending time with the VIPs.
Last year one of our adult VIPs, named Reid, volunteered to speak to a group of youth VIPs. Reid lost his functional vision when
he was 10 years old. When speaking with our younger VIPs, he told them how skiing with Foresight helped him develop the
confidence to take on challenges that seemed out of his reach due to his visual disability; like attending college and starting a
career. Reid has been skiing with Foresight for more than 10 seasons, is a college graduate and works for one of the largest
computer manufacturers in the world. Skiing at Vail is now an ongoing part of Reid’s life and he is inspiring the next generation of
blind and visually impaired skiers to do the same. Reid is just one example of Foresight's many, many VIPs who contribute to the
vibrant and diverse Vail community.
BUDGET
Using the provided budget template, provide a detailed estimated event/program budget, including anticipated revenues and expenses.
Are your books audited?
No
December 1, 2020 - Page 328 of 338
Please upload event/program/organization budget.
2020 Budget Final.pdf
Who currently funds the event/program?
Foresight receives in-kind and financial support from Vail Resorts/EpicPromise, Town of Vail, Vail and Edwards Rotary Clubs,
Safeway Foundation, Virginia Hill Foundation, Jelm Foundation, The Denver Foundation, and the Jones Family Foundation.
Foresight Ski Guides Board of Directors, volunteer guides, program participants, and individuals also make donations to support
our program and organization.
Who currently funds your organization?
Foresight receives in-kind and financial support from Vail Resorts/EpicPromise, Town of Vail, Vail and Edwards Rotary Clubs,
Safeway Foundation, Virginia Hill Foundation, Jelm Foundation, The Denver Foundation, and the Jones Family Foundation.
Foresight Ski Guides Board of Directors, volunteer guides, program participants, and individuals also make donations to support
our program and organization.
If the event/program is not funded at full request, how will the event change with a lower funding allocation?
In the event that Foresight is not awarded in-kind support at the full request (2 blue and 1 pink parking passes) it will still operate
as planned. Other, less convenient parking options will need to be identified. Foresight provides guided skiing and snowboarding
for blind and visually impaired youth and adults. Foresight provides parking for its volunteer ski guides, half of whom drive from
Denver and need to be parked and ready to meet our visually impaired participants (VIPs) at Golden Peak by 8:30am. Support
from the Town of Vail is a significant help in off-setting out of pocket parking expenses, especially now when the current health
pandemic is already putting a strain on our finances. Additionally the pink parking pass is for our Executive Director who is onsite
each day a blind skier is on the mountain and other days as necessary for planning purposes. The Executive Director often has to
"come and go" so having parking near Golden Peak is much appreciated. These parking passes have been so helpful in removing
barriers for staff and volunteers who guide our VIPs and run our program.
Should the Council decide not to support this event/program at all, will it still occur?
Yes
Do you intend to host the event or program in Vail beyond 2021?
Yes
Do you anticipate requesting funding from the CSE for 2021?
Yes
SPONSORSHIPS & PARTNERSHIPS
1. What is the dollar $ amount of sponsorships and/or partnerships from other sources reflected in the
event/program budget?
$134,500
1a. What is the dollar $ amount of in-kind services or items provided from sponsors or partners?
$144,919
2. Please list your confirmed sponsors or partners.
Jelm Foundation has committed to us but at a much lower amount than usual, $2,000-$3,000 versus the typical $15,000.
EpicPromise: In discussion as far as what their in-kind donation will look like this year
3. Please explain the potential for additional sponsorships or partners.
We are currently awaiting word from several foundations we recently solicited, (United Way Eagle River Valley, Max and Victoria
Dreyfus Foundation, El Pomar Foundation) and we continue to apply to new ones when applicable. Applications will be submitted
to Vail and Edwards Rotary Clubs and well as the Denver Foundation, Foreseeable Future Foundation, John G. Duncan Charitable
Trust, Virginia Hill Foundation and The North Face. Additional partners include Vail Marriott and Comfort Inn, Avon - these
businesses have historically supported Foresight with deeply discounted hotel room rates. We will also launch our end of year
appeal campaign at the beginning of November.
ADDITIONAL INFORMATION
December 1, 2020 - Page 329 of 338
Are there any other things you'd like to share with Council and staff that are not included in the application?
It's no secret, times are tough right now. Whether you have been personally affected by COVID-19 or are a professional casualty
of the pandemic we are all sailing uncharted waters. For 19 years Foresight Ski Guides has been a visible strong hold on Vail
Mountain, working with blind and visually impaired individuals. The longevity of our partnership with Vail Resorts shows they
respect and believe our program is relevant. Now more than ever this vulnerable population needs access to opportunities that
provide social interaction, confidence building, physical fitness, and personal growth. Foresight can provide that. Honestly, will
we even be able to run our program this winter? We don't know. But we aren't going to give up without a fight. We hope the
Town of Vail will stand next to us and show its support for a small and meaningful program.
REQUIRED ATTACHMENTS
Organization rosters naming all officers, board of directors and respective positions as relevant
Foresight Board of Directors 2020.docx
OPTIONAL ATTACHMENTS
List any URLs where additional information can be found, including photos, videos or other content relevant to your
application.
www.foresightskiguides.org
https://www.instagram.com/foresightskiguides
Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding
Deya with Kristi and Jan.png
Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding
VIP skiing.png
Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding
St Vrain Schools.jpg
We encourage questions about the Council application to be sent via email to Carlie Smith - csmith@vailgov.com. Phone calls for further discussion
can be scheduled over email as well.
--->The "Save Draft" button below allows you to save your application and
come back to work on it again.
--->The "Save" button is for when your application is complete and ready to
submit.
---> Your application has not been formally submitted until you navigate to
the Menu page and click "Submit Request". You will receive a confirmation
email once your application has been submitted.<---
Number
Linked Users
foresightskiguides@gmail.com
Submission Date
09/04/2020
Submission Date
Submission Date
09/04/2020
2021 Annual Contribution: File Attachments
If applicable, please attach current State Department of Revenue Certificate with this application.
December 1, 2020 - Page 330 of 338
VA I L TO W N C O UNC I L A G E ND A ME MO
I T E M /T O P I C : S econd reading of Ordinance No. 18 S eries of 2020, an ordinance providing f or
the levy assessment and collection of town ad valorem property taxes due f or the 2020 tax year
and payable in the 2021 fiscal year.
P RE S E NT E R(S ): C arlie S mith, F inancial S ervices Manager
AC T IO N RE Q UE S T E D O F C O UNC IL : A pprove or approve with amendments Ordinance No.
18, S eries 2020.
B AC K G RO UND: T he town is required by Colorado state law to certif y the mill levy by
December 15th of each year.
S TAF F RE C O M M E ND AT I O N: Approve or approve with amendments Ordinance No. 18,
S eries 2020.
AT TAC H ME N TS :
Description
2021 Mill Levy C er tification-2nd Reading
December 1, 2020 - Page 331 of 338
TO: Vail Town Council
FROM: Finance Department
DATE: December 1, 2020
SUBJECT: Mill Levy Ordinance
I. SUMMARY
Authorization for the collection of property taxes in 2021
II. DISCUSSION
At the last Council meeting on December 3rd, you were asked to table the second reading of this
ordinance based on a notification from Eagle County that the valuations were being revised. We
have now received the updated valuations and the second reading of this mill levy ordinance has
been revised accordingly.
Staff requests that Council approve this ordinance upon second reading on Tuesday evening.
This ordinance authorizes the collection of property taxes in 2021 based upon 2020 assessed
valuations of property within the town’s boundaries. Eagle County is responsible for assessing
values and for collecting property taxes on our behalf. The town is required by Colorado state
law to certify the mill levy by December 15 of each year. The certification has been submitted to
the County.
The attached ordinance has been updated to reflect revised assessed valuations from the
county. The valuations decreased by 0.48% from earlier estimates, or approximately
$27,143 impact to the previous valuation.
The property tax authorized by the attached ordinance will generate $5,688,151 in revenue in
2021, representing approximately 8% of the town’s total revenue.
December 1, 2020 - Page 332 of 338
Ordinance 18, Series of 2020
ORDINANCE NO. 18
SERIES OF 2020
AN ORDINANCE PROVIDING FOR THE LEVY ASSESSMENT AND COLLECTION
OF TOWN AD VALOREM PROPERTY TAXES DUE FOR THE 2020 TAX YEAR AND
PAYABLE IN THE 2021 FISCAL YEAR.
WHEREAS, it is necessary for the Town Council to provide for the levy, assessment and
collection of Town ad valorem property taxes due for the 2020 year and payable in the 2021
fiscal year.
NOW, THEREFORE, be it ordained by the Town Council of the Town of Vail,
Colorado, that:
1. For the purpose of defraying part of the operating and capital expenses of the
Town of Vail, Colorado, during its 2021 fiscal year, the Town Council hereby levies a property
tax of 4.701 mills upon each dollar of the total assessed valuation of $1,209,987,440 for the 2020
tax year of all taxable property within the Town, which will result in a gross tax levy of
$5,688,151 calculated as follows:
Base mill levy 4.690 $5,674,841
Abatement levy .011 _ 13,310
Total mill levy 4.701 $5,688,151
Said assessment shall be duly made by the County of Eagle, State of Colorado, as directed by the
Colorado Revised Statutes (1973 as amended), and as otherwise required by law.
2. If any part, section, subsection, sentence, clause or phrase of this ordinance is for
any reason held to be invalid, such decision shall not affect the validity of the remaining portions
of this ordinance; and the Town Council hereby declares it would have passed this ordinance,
and each part, section, subsection, sentence, clause or phrase thereof, regardless of the fact that
any one or more parts, sections, subsections, sentences, clauses or phrases be declared invalid.
3. The Town Council hereby finds, determines, and declares that this ordinance is
necessary and proper for the health, safety, and welfare of the Town of Vail and the inhabitants
thereof.
4. The repeal or the repeal and reenactment of any provision of the Municipal Code
of the Town of Vail as provided in this ordinance shall not affect any right which has accrued,
December 1, 2020 - Page 333 of 338
Ordinance 18, Series of 2020
any duty imposed, any violation that occurred prior to the effective date hereof, any prosecution
commenced, nor any other action or proceedings as commenced under or by virtue of the
provision repealed or repealed and reenacted. The repeal of any provision hereby shall not
revive any provision or any ordinance previously repealed or superseded unless expressly stated
herein.
5. All bylaws, orders, resolutions, and ordinances, or parts thereof, inconsistent
herewith are repealed to the extent only of such inconsistency. This repealer shall not be
construed to revise any bylaw, order, resolution, or ordinance, or part thereof, theretofore
repealed.
INTRODUCED, READ ON FIRST READING, APPROVED AND ORDERED
PUBLISHED ONCE IN FULL, this 17th day of November, 2020. A public hearing shall be
held hereon at 6 P.M. on the 1st day of December, 2020, at the regular meeting of the Town
Council of the Town of Vail, Colorado, in the Municipal Building of the Town.
______________________________
Dave Chapin, Mayor
ATTEST:
________________________________
Scott Robson, Town Manager
READ AND APPROVED ON SECOND READING AND ORDERED PUBLISHED IN FULL
this 1st day of December 2020.
_____________________________
Dave Chapin, Mayor
ATTEST:
________________________________
Tammy Nagel, Town Clerk
December 1, 2020 - Page 334 of 338
VA I L TO W N C O UNC I L A G E ND A ME MO
I T E M /T O P I C : O rdinance No. 20, S eries of 2020, Second Reading, An Ordinance A mending
Chapter 4 of Title 5 of the Vail Town Code to I ncrease the A ge to P urchase, P ossess, C onsume
or Use a Tobacco or Nicotine Product
P RE S E NT E R(S ): Matt Mire, Town A ttorney
AC T IO N RE Q UE S T E D O F C O UNC IL : A pprove, approve with amendments or deny
Ordinance No. 20, Series of 2020 upon second reading.
B AC K G RO UND: I n 2020, the Colorado General Assembly enacted House B ill 20-1001, which
increases the age to purchase, possess, consume, or use tobacco or nicotine products f rom 18
years to 21 years. T he Town is required to similarly increase the age to purchase, possess,
consume, or use tobacco or nicotine products in Town.
S TAF F RE C O M M E ND AT I O N: Approve O rdinance No. 20, S eries of 2020 upon second
reading.
AT TAC H ME N TS :
Description
Ordinance N o. 20 Series of 2020, Series of 2020
December 1, 2020 - Page 335 of 338
Ordinance No. 20, Series of 2020
ORDINANCE NO. 20
SERIES 2020
AN ORDINANCE AMENDING CHAPTER 4 OF TITLE 5 OF THE VAIL
TOWN CODE TO INCREASE THE AGE TO PURCHASE, POSSESS,
CONSUME OR USE A TOBACCO OR NICOTINE PRODUCT
WHEREAS, in 2020, the Colorado General Assembly enacted House Bill 20-1001,
which increases the age to purchase, possess, consume, or use tobacco or nicotine
products from 18 years to 21 years; and
WHEREAS, the Town is required to similarly increase the age to purchase,
possess, consume, or use tobacco or nicotine products in Town.
NOW, THEREFORE, BE IT ORDAINED BY THE TOWN COUNCIL OF THE
TOWN OF VAIL, COLORADO, THAT:
Section 1. The definition of "Minor" in Section 5-4-1 of the Vail Town Code is
hereby amended as follows:
5-4-1 DEFINITIONS.
MINOR: A person under eighteen (18) twenty-one (21) years of age.
Section 2. Section 5-4-5 of the Vail Town Code is hereby amended as follows:
5-4-5 MINORS.
* * *
E. It is an affirmative defense to a prosecution under this Section that
the person furnishing the tobacco product or nicotine product was presented
with and reasonably relied upon a document which identified the minor
receiving the tobacco product or nicotine product as being eighteen (18)
twenty-one (21) years of age or older.
Section 3. If any part, section, subsection, sentence, clause or phrase of this
ordinance is for any reason held to be invalid, such decision shall not affect the validity of
the remaining portions of this ordinance; and the Town Council hereby declares it would
have passed this ordinance, and each part, section, subsection, sentence, clause or
phrase thereof, regardless of the fact that any one or more parts, sections, subsections,
sentences, clauses or phrases be declared invalid.
Section 4. The amendment of any provision of the Vail Town Code in this
ordinance shall not affect any right which has accrued, any duty imposed, any violation
that occurred prior to the effective date hereof, any prosecution commenced, nor any
other action or proceeding as commenced under or by virtue of the provision amended.
December 1, 2020 - Page 336 of 338
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The amendment of any provision hereby shall not revive any provision or ordinance
previously repealed or superseded unless expressly stated herein.
Section 5. All bylaws, orders, resolutions and ordinances, or parts thereof,
inconsistent herewith are repealed to the extent only of such inconsistency. This repealer
shall not be construed to revise any bylaw, order, resolution or ordinance, or part thereof,
theretofore repealed.
INTRODUCED, READ ON FIRST READING, APPROVED, AND ORDERED
PUBLISHED ONCE IN FULL ON FIRST READING this 17th day of November, 2020 and
a public hearing for second reading of this Ordinance is set for the 1st day of December,
2020, in the Council Chambers of the Vail Municipal Building, Vail, Colorado.
_____________________________
Dave Chapin, Mayor
ATTEST:
____________________________
Tammy Nagel, Town Clerk
READ AND APPROVED ON SECOND READING AND ORDERED PUBLISHED
this 1st day of December, 2020.
_____________________________
Dave Chapin, Mayor
ATTEST:
____________________________
Tammy Nagel, Town Clerk
December 1, 2020 - Page 337 of 338
VA I L TO W N C O UNC I L A G E ND A ME MO
I T E M /T O P I C : Adjournment at 7:40 pm (estimate)
December 1, 2020 - Page 338 of 338