HomeMy WebLinkAbout2020-12-28 PEC0 PLANNING AND ENVIRONMENTAL COMMISSION
TOW?J OF ffl December 28, 2020, 1:00 PM
Virtual
75 S. Frontage Road -Vail, Colorado, 81657
1. Call to Order
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1.2. Attendance
Present: Brian Gillette, Rollie Kjesbo, Ludwig Kurz (had technical issues
with his audio but could hear and see the meeting), John -Ryan Lockman,
Karen Perez, Henry Pratt
Absent: Pete Seibert
Absent: (1) Seibert
Main Agenda
2.1. A request for the review of a Conditional Use Permit, pursuant to Section 45 min.
12-16, Conditional Use Permits, Vail Town Code, for a Child Daycare
Center, a Conditional Use in the General Use (GU) District, located at 330
South Frontage Road West/Charter Bus Lot/Lot 1, Block 2, Vail Lionshead
Filing No. 1, and setting forth details in regard thereto. (PEC20-0031)
Applicant: Town of Vail, represented by Pierce Austin Architects
Planner: Jonathan Spence
location for the CGL. Spence then showed a map of the proposed location.
Tom Kassmel: Stated that Public Works had been in discussions with the
CGL to find this temporary site. Kassmel then discussed the traffic study
and proposed construction for the charter bus lot site. The temporary CGL
will be a modular construction.
Kit Austin: Began by discussing and showing renderings of the proposed
architecture for the temporary CGL site.
Kassmel: Stated that the modulars are intended to be reused once the
temporary use of the CGL is no longer needed.
Commissioner Gillette: Asked about where the charter bus lot is proposed to
be moved to.
Kassmel: Most likely these vehicles would be relocated to West Vail, near
the Fire Station.
Commissioner Perez: Asked about cost and traffic impacts of this location.
Kassmel: Stated that this was the cheapest location of the ones explored. He
then discussed the traffic circulation for the charter bus lot site. Stated that
the heaviest traffic will be in the afternoon as children are being picked up
from the site while skier traffic from the parking garage is also attempting to
exit the garage. There is some existing traffic control in the form of a gate
for the parking garage parking.
Gillette: Expressed concern about the relocation of the vehicles that use the
charter bus lot as much of West Vail's street parking is used for skier
parking.
Kassmel: Discussed plans to coordinate a drop off of charter bus
passengers within the villages.
Perez: Asked what the cost of this will be
Kassmel: Not completely sure, but the current budget is $2 million.
Perez: Asked about a previous proposal to build on top of the Red
Sandstone parking structure.
Kassmel: Discussed that as an explored location as well as another location
close by to the west
Maggie Swonger: Stated that children in the first grade or earlier are not
legally allowed to have their day care above the first floor of a structure.
Commissioner Lockman: Asked about the duration of this relocation.
Kassmel: Stated 3 to 5 years is likely.
Perez: Asked if Vail Resorts or its developer had agreed to his location
Kassmel: Stated that the Town Manager is in discussions with Vail Resorts.
Their developer is not involved in this relocation.
Lockman: Asked if the parking for the temporary CGL site could be used for
events or other activities when the CGL isn't in use.
Kassmel: Doesn't see a reason why this couldn't happen with proper
coordination. Wouldn't want to encourage day skiers to park there, however.
Currently proposing to use signage to control the parking but will resort to a
gate if signage is not sufficient.
Gillette: Expressed a desire to better understand the current use of the
charter bus lot to better understand the impact of displacing it.
Kassmel: Stated that the charter bus lot is going away eventually when the
Civic Area Plan is built out.
Lockman: Mentioned that it may be necessary to set aside some new
parking for a charter bus lot in the West Vail Master Plan. Also curious
about the true impact of displacing this bus lot.
Commissioner Kjesbo: Agrees with the concerns about the bus lot
displacement. Need to think about where these vehicles will go permanently
as this bus lot will go away forever in the future. Asked Spence if the Town
can put 5 -year limit on this location.
Spence: Stated placing a time limit on this is within the purview of the PEC.
Commissioner Pratt: Also concerned about the relocation of the charter bus
lot. Also has a large concern about getting in and out of the site. The pickup
of children tends to happen all at once. This is 25 cars that could be backed
up to the parking structure exit, potentially blocking skier vehicle traffic.
Kassmel: There have been discussion with the CGL to create some
programming for pick up and drop off. There are also 24 spaces for parking
at the new site.
Pratt: Still concerned about having a backup of vehicles here
Kurz (via a text to Perez): Asked if staff would be willing to table this to
explore further information.
Spence: Clarified that the PEC wants more detail on what the traffic at the
current CGL would look like at this site, and where relocated busses are
proposed to be located specifically.
Pratt: Also wants to see the turning radius for large vehicles in the Ford Park
lot.
Brian Gillette moved to table to January 11, 2021. Karen Perez seconded
the motion and it passed (6-0).
Absent: (1) Seibert
3. Approval of Minutes
3.1. December 14, 2020 PEC Results
Brian Gillette moved to approve. seconded the motion and it passed (0-0).
Absent: (1) Seibert
4. Adjournment
Brian Gillette moved to adjourn. Rollie Kjesbo seconded the motion and it
passed (6-0).
Absent: (1) Seibert
The applications and information about the proposals are available for public inspection during regular office hours at the
Town of Vail Community Development Department, 75 South Frontage Road. The public is invited to attend the project
orientation and the site visits that precede the public hearing in the Town of Vail Community Development Department.
Times and order of items are approximate, subject to change, and cannot be relied upon to determine at what time the
Planning and Environmental Commission will consider an item. Please call (970) 479-2138 for additional information. Please
call 711 for sign language interpretation 48 hour prior to meeting time.
Community Development Department
City of Vail, Colorado Logo
VAIL TOWN PLANNING AND ENVIRONMENTAL AGENDA MEMO
MEETING DATE:
ITEM/TOPIC:
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City of Vail, Colorado Logo
VAIL TOWN PLANNING AND ENVIRONMENTAL AGENDA MEMO
MEETING DATE:
ITEM/TOPIC: Attendance
City of Vail, Colorado Logo
VAIL TOWN PLANNING AND ENVIRONMENTAL AGENDA MEMO
MEETING DATE: December 28, 2020
ITEM/TOPIC:
A request for the review of a Conditional Use Permit, pursuant to Section 12-16, Conditional Use Permits, Vail Town Code, for a
Child Daycare Center, a Conditional Use in the General Use (GU) District, located at 330 South Frontage Road West/Charter Bus
Lot/Lot 1, Block 2, Vail Lionshead Filing No. 1, and setting forth details in regard thereto. (PEC20-0031)
OTTOCHMFNTS-
File Name
PEC20-0031 Staff Memo.pdf
Attachment A. Vicinity Map.pdf
Attachment B. Project Narrative.pdf
Attachment C. Project Traffic and Parking Memo.pdf
Attachment D. Prosect Plan Set.pdf
Attachment E. Public Comment.pdf
Description
Staff Memorandum
Attachment A. Vicinity Map
Attachment B. Project Narrative
Attachment C. Project Traffic and Parking Memo
Attachment D. Project Plan Set
Attachment E. Public Comment
TOWN OF VAIL
Memorandum
TO: Planning and Environmental Commission
FROM: Community Development Department
DATE: December 28, 2020
SUBJECT: A request for the review of a Conditional Use Permit, pursuant to Section 12-16,
Conditional Use Permits, Vail Town Code, for a Child Daycare Center, a Conditional Use
in the General Use (GU) District, located at 330 South Frontage Road West/Charter Bus
Lot/Lot 1, Block 2, Vail Lionshead Filing No. 1, and setting forth details in regard thereto.
(PEC20-0031)
Applicant: Town of Vail, represented by Pierce Austin Architects
Planner: Jonathan Spence
I. SUMMARY
The applicant, the Town of Vail, represented by Pierce Austin Architects, is requesting the
review of a Conditional Use Permit, pursuant to Section 12-16, Conditional Use Permits, Vail
Town Code, for a Child Daycare Center, a Conditional Use in the General Use (GU) District,
located at 330 South Frontage Road West/Charter Bus Lot/Lot 1, Block 2, Vail Lionshead Filing
No. 1.
Based upon Staff's review of the criteria outlined in Section VII of this memorandum and the
evidence and testimony presented, the Community Development Department recommends
approval, with a condition, of this application subject to the findings noted in Section VIII of
this memorandum.
DESCRIPTION OF REQUEST
The applicant, the Town of Vail, is requesting the review of a Conditional Use Permit, pursuant
to Section 12-16, Conditional Use Permits, Vail Town Code, to allow for a Child Daycare Center
at the Charter Bus Lot. This will allow the relocation of the Children Garden of Learning for a
limited period of time anticipated to be 3-5 years.
A vicinity map (Attachment A.), project narrative (Attachment B.), memo concerning traffic and
parking (Attachment C.) and project plan set (Attachment D.) are included with this
memorandum for review.
IVA
V
BACKGROUND
In early 2020, the Town Council directed staff to research potential alternative sites for the
Booth Creek Housing Development in East Vail. The preferred option at this time would be the
development of housing on the existing Children's Garden of Learning site adjacent to the
Middle Creek Housing Project. Development at this location could be initiated as early as
September 2021, necessitating the relocation of the children's center. The Charter Bus Lot has
been chosen due its location, access and relative ease of development. The existing use of
oversized vehicles will be relocated to West Vail south of the Fire Station #3. The Charter Bus
Lot property is a part of the Civic Area planning effort with future development anticipated. The
temporary use of the property for the Children's Garden of Learning would occur while planning
efforts for the Civic Area continue.
This project has undergone a preliminary review by the Design Review Board. As conditioned,
DRB approval of the new Children's Garden of Learning campus is required.
APPLICABLE PLANNING DOCUMENTS
CHAPTER 12-16: CONDITIONAL USE PERMITS (in part)
SECTION 12-16-1: PURPOSE; LIMITATIONS:
In order to provide the flexibility necessary to achieve the objectives of this title, specified
uses are permitted in certain districts subject to the granting of a Conditional Use Permit.
Because of their unusual or special characteristics, conditional uses require review so
that they may be located properly with respect to the purposes of this title and with
respect to their effects on surrounding properties. The review process prescribed in this
chapter is intended to assure compatibility and harmonious development between
conditional uses and surrounding properties in the Town at large Uses listed as
conditional uses in the various districts may be permitted subject to such conditions and
limitations as the Town may prescribe to insure that the location and operation of the
conditional uses will be in accordance with the development objectives of the Town and
will not be detrimental to other uses or properties. Where conditions cannot be devised,
to achieve these objectives, applications for Conditional Use Permits shall be denied.
SITE ANALYSIS
Address: 330 South Frontage Road West
Legal Description: Lot 1, Block 2, Vail Lionshead Filing No
Zoning: General Use (GU) District
Land Use Plan Designation: Lionshead Redevelopment Master Plan
Current Land Use: Charter Bus Lot
Hazards: None
VI. SURROUNDING LAND USES AND ZONING
Town of Vail
Zoning District
None
Lionhead Mixed Use I
General Use
General Use
Page 2
Existing Land Use
North:
South Frontage Road
South:
Medium Density Residential
East:
Dobson Ice Arena
West:
Lionshead parking Structure
Town of Vail
Zoning District
None
Lionhead Mixed Use I
General Use
General Use
Page 2
VII. REVIEW CRITERIA
Before acting on a Conditional Use Permit application, the Planning and Environmental
Commission shall consider the following factors with respect to the proposed use:
1. Relationship and impact of the use on the development objectives of the Town.
The Community Development Department finds the proposed use to be consistent with the
development objectives of the Town of Vail. Specifically, the temporary use of the site for
childcare furthers the town's housing and environmental goals through the relocation of the
Booth Creek Development. The relocation of the Children's Garden of Learning allows the
development of workforce housing adjacent to the existing Middle Creek housing and the
preservation of the Booth Creek parcel.
The Community Development Department finds this criterion to be met.
2. The effect of the use on light and air, distribution of population, transportation
facilities, utilities, schools, parks and recreation facilities, and other public facilities
needs.
The proposed conditional use will allow the temporary relocation of the childcare facility to
Charter Bus Lot. The use at this location will have minimal effects on light and air, distribution of
population, transportation facilities, utilities or schools. The relocation of the facility will not result
in any net new impact on the community and its facilities.
The Community Development Department finds this criterion to be met.
3. Effect upon traffic with particular reference to congestion, automotive and pedestrian
safety and convenience, traffic flow and control, access, maneuverability, and removal of
snow from the street and parking areas.
The proposed relocation of the Children's Garden of Learning will introduce a new traffic
element to the Lionshead Parking Garage site. As detailed in the traffic memo included as
Attachment C, the increase in vehicular traffic during the peak hour is anticipated to be
approximately 12%. This is less than the 20% trigger for a revision to the CDOT access permit.
It is expert opinion of the Town's Engineer that the use can be safely and successfully
accommodated with recommended improvements including approach lane narrowing and
signage. Planned improvements to the frontage road including a new sidewalk connecting the
Lionshead Garage site to Vail Center will further enhance the accessibility of the site.
The Community Development Department finds this criterion to be met.
4. Effect upon the character of the area in which the proposed use is to be located,
including the scale and bulk of the proposed use in relation to surrounding uses.
The temporary relocation of the Children's Garden of Learning to the Charter Bus Lot will be
accomplished through the construction of a single story, 4,800 square foot building with
associated site improvements including adequate parking for staff and to accommodate drop
off/pick up and play areas for the children. The scale and bulk of the proposed building is not
anticipated to have any negative visual or operational impacts to surrounding uses. As stated
Town of Vail Page 3
previously, the proposed relocation site is part of the ongoing Civic Area planning effort with
future development consistent with adopted plans anticipated.
The Community Development Department finds this criterion to be met.
5. Such other factors and criteria as the commission deems applicable to the proposed
use.
6. The environmental impact report concerning the proposed use, if an environmental
impact report is required by Chapter 12 of this title.
The Community Development Department has determined that an environmental impact report
is not required for this proposal.
VIII. RECOMMENDATION
The Community Development Department recommends the Planning and Environmental
Commission approve, with a condition, the Conditional Use to allow for a Child Care Center at
the existing Charter Bus Lot. This recommendation is based upon the review of the criteria
outlined in Section VII of this memorandum and the evidence and testimony presented.
Should the Planning and Environmental Commission choose to approve this Conditional Use
Permit request, the Community Development Department recommends the Commission passes
the following motion:
"The Planning and Environmental Commission approves this request for the review of a
Conditional Use Permit, pursuant to Section 12-16, Conditional Use Permits, Vail Town
Code, for a Child Daycare Center, a Conditional Use in the General Use (GU) District,
located at 330 South Frontage Road West/Charter Bus Lot/Lot 1, Block 2, Vail
Lionshead Filing No. 1, and setting forth details in regard thereto. (PEC20-0031)"
Should the Planning and Environmental Commission choose to approve, with a condition, this
conditional use permit, the Community Development Department recommends the Commission
applies the following condition:
"Approval of this Conditional Use is contingent upon the applicant obtaining Town of
Vail design review approval for this proposal."
Should the Planning and Environmental Commission choose to approve this Conditional Use
Permit request, the Community Development Department recommends the Commission makes
the following findings:
"Based upon the review of the criteria outlined in Section VII of the Staff memorandum to
the Planning and Environmental Commission dated December 28, 2020 and the
evidence and testimony presented, the Planning and Environmental Commission finds:
1. The proposed Conditional Use Permit is in accordance with the purposes of
the General Use (GU) District.
Town of Vail Page 4
2. The proposed location of the use and the conditions under which it will be
operated or maintained are not detrimental to the public health, safety, or
welfare or materially injurious to properties or improvements in the vicinity.
3. The proposed Conditional Use Permit complies with each of the applicable
provisions of Chapter 12-16, Conditional Use Permit, Vail Town Code."
IX. ATTACHMENTS
A. Vicinity Map
B. Project Narrative
C. Project Traffic and Parking Memo
D. Project Plan Set
Town of Vail Page 5
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TOWN OF VAIL �
Memorandum
To: Planning and Environmental Commission
From: Public Works
Date: 12-28-20
Subject: Children's Garden of Learning Relocation
I. SUMMARY
The Town of Vail is temporarily relocating the Children's Garden of Learning (CGL) from
its current location at 129 North Frontage Road to the "Charter Bus Lot" at 330 South
Frontage Road to allow for the existing CGL site to be made available for the
development of employee housing. This new location is anticipated to be a temporary
CGL site for 3-5 years, until such time that a suitable final location can be found and/or
the Civic Area Master Plan moves forward with planned improvements for this area.
The existing "Charter Bus Lot", currently utilized as parking for oversized vehicles, will
be removed a few years sooner than originally expected as identified in the Civic Area
Master Plan. Oversized vehicles will be directed to drop off passengers at the Vail
Village or Lionshead Transit Centers and then park in an alternate outlying location (i.e.
West Vail) and take a Vail Transit bus back into town.
II. EXISTING SITE
The existing site, also known as the "Charter Bus Lot", is zoned General Use and is a
relatively flat site which functions as an asphalt parking lot for oversized vehicles. The
site has been identified in the Civic Area Master Plan as an underutilized site and is
planned to be redeveloped as a part of a new Civic hub for Vail. Planning for this
redevelopment has not yet begun and will take several years to complete before any
permanent facilities are constructed. In the meantime, this site can be better utilized as
a temporary location for CGL.
III. REDEVELOPMENT PLAN
The Children's Garden of Learning is a children's pre-school facility that accommodates
14 toddlers and 43 pre-school age children, with 19 staff members. The facility was
built in 2006 as a part of the Middle Creek Housing Project. The site that CGL currently
sits on has now been identified as an ideal location for additional housing, considering
its proximity to employment areas and the existing Middle Creek Housing development.
Staff has worked with CGL for the past several months on evaluating alternate locations
for CGL. The "Charter Bus Lot" has been identified as the best temporary alternate
location because it is Town owned land, is readily available, can meet the spatial
requirements of CGL, its existing use as oversize parking is planned to be relocated in
the future as a part of the Civic Area Master Plan, the temporary nature of this
relocation fits in well between now and the Civic Area Master Plan redevelopment, and
it has favorable;
• Proximity to parking
• Proximity to the Town of Vail Library, Dobson Ice Area, Middle Creek, Gore
Creek, Gore Valley Trail, Lionshead Village, Lionshead Welcome Center,
Lionshead Transit Center, Lionshead Open Space and Parks
• Easy Access from the South Frontage Road and 1-70
• Separation from other uses compared to other alternatives
The decision to relocate CGL to this temporary site at this time is due to the opportunity
to expand housing onto the existing CGL site as soon as September 2021, meaning
CGL needs to be relocated, opened and operating before the end of August 2021.
As a result of the tight time constraints, the construction has been determined to be best
served by modular construction which will allow the relocation to be expedited and also
allow the temporary building to be relocated and/or repurposed in the future. Five
modular units are planned to be fabricated and installed to provide one single -story
4800 square feet building which will be wrapped in siding and architectural elements to
fit the aesthetics of the surrounding area.
In addition to the building, the site will be regraded to provide over 4500 square feet of
play area, up to 10 parking spaces and an additional informal "nature trail" on the
adjacent hillside.
Parking for staff and teachers will be provided for in the Lionshead Parking structure
Monday through Friday, while parent drop-off and pick-up will be available within the 10
parking spaces adjacent to the building. A traffic and parking memo has been provided
by staff and is attached for review.
Town of Vail Page 2
W1171
Memorandum
To: Planning and Environmental Commission
From: Public Works
Date: 12-21-20
Subject: Children's Garden of Learning Relocation Traffic and Parking Memo
I. SUMMARY
The Town of Vail is temporarily relocating the Children's Garden of Learning (CGL) from
its current location at 129 North Frontage Road to the "Charter Bus Lot" at 330 South
Frontage Road to allow for the existing CGL site to be made available for the
development of employee housing. This new location is anticipated to be a temporary
CGL site for 3-5 years. The existing "Charter Bus Lot" is currently utilized as parking for
12 oversized vehicles. This use will be removed and replaced with a pre-school facility
for 57 children. Oversized vehicles will be directed to drop off passengers at the Vail
Village or Lionshead Transit Centers and then park in an alternate outlying location (i.e.
West Vail) and take a Vail Transit bus back into town.
II. TRAFFIC
The existing site, also known as the "Charter Bus Lot", provides 12 oversized parking
spaces. This parking area will be replaced with a pre-school facility for 57 children. The
site shares the Lionshead Parking Structure entrance from the South Frontage Road,
and is directly accessed via the LHPS entrance drive at the south end. The net new
peak hour traffic anticipated at this location as a result of the CGL facility is 50 Vehicles
Per Hour (VPH).
Use Peak Hr Rate Qty Peak Hr Traffic
Oversize Parking 0.5/Space 12 6 VPH
Pre -School .98/Child* 57 56 VPH
Net New Peak Hour Traffic 50 VPH
*See analysis below in Section 111: ITE National rate is 0.86; 0.98 better represents CGL
and has been confirmed with traffic counts
The Lionshead Parking Structure existing entrance has a peak hour traffic volume of
approximately 400 VPH. The net new total will be 450 VPH. This is an increase of
peak hour traffic by 12.5%. This increase is less than the 20% threshold that is required
to trigger an updated CDOT Access Permit.
However due to the large volume of vehicles entering the LHPS, it is recommended that
the entrance to the new CGL facility be controlled by a combination of narrowing the
entrance down to 20' and adding signage. The narrowed entry should be pushed as far
east as possible to allow for additional sight distance and time to react to vehicles
exiting the LHPS. See attached conceptual control drawing.
III. PARKING
The CGL facility will have 19 staff members which will require 14 parking spaces
Monday -Friday 7:30am-5:30pm. These 14 spaces can be accommodated in the LHPS.
The facility will also require student drop-off and pick-up spaces. Based on current
operations CGL has requested a minimum of 9 parking spaces to accommodate this
use. To confirm this, we have completed the following parking analysis.
Droo-Off/Pick-Uo Parkina Analvsis
Total students 57
Carpool/Sibling reduction 10% 6
Total Drop-Off/Pick-Ups 51
@ Peak Hour 80% 41
The number of parking spaces required, assuming 41 drop-off/pick-ups distributed
evenly over a peak hour, assuming an average 10 -minute dwell time, is 6.8 or 7 spaces.
Providing 9 spaces will accommodate an additional space during a peak period within
the peak hour. The above estimate is very conservative as compared to the traffic
counts completed, which showed only a maximum of 24 vehicles entering and 31
vehicles exiting during the peak afternoon hour of pick-up.
IV. RECOMMENDATIONS
Based on this Traffic and Parking Analysis, the new CGL facility will function
appropriately at this site with the following recommendations;
• Narrow entry down to 20'
• Add appropriate access control signage
• Provide a minimum of 9 spaces for student drop-off/pick-up at the front of
the building
• Provide a minimum of 14 spaces in the LHPS for staff and teacher parking
Town of Vail Page 2
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From:
Danielle Couch
To:
Danielle Couch
Subject:
FW: PEC Email
Date:
Wednesday, December 23, 2020 1:04:07 PM
From: Tom Kassmel <TKassmell@vailgov.com>
Sent: Wednesday, December 23, 2020 11:44 AM
To: Jonathan Spence <JSpenceC@vailgov.com>
Subject: Fwd: PEC Email
Can you include this email from CGL in PEC packet.
Sent from my iPhone
Begin forwarded message:
From: Maggie Swonger<mswongerCcDchildrensgarden-vail.com>
Date: December 23, 2020 at 11:40:36 AM MST
To: Tom Kassmel <TKassmellcDvailgov.com>
Subject: PEC Email
FYI- Let me know if you need any more detail, it put this together quickly.
Dear Planning and Environmental Commission,
I am writing this letter on behalf of the Children's Garden of Learning (CGL) in
support of the move to the Lionshead oversize parking lot. While ideally, CGL
would remain in its current location, with a pending move, we believe the
Lionshead location is the best suited as a temporary location for our program.
The Lionshead location will allow CGL to remain in Vail, provide children with a
safe standalone site, and grow our community partnerships. This new space is
designed to honor the Reggio philosophy, embrace our nature -based approach,
and allow CGL to continue to provide experiences that inspire our youngest
citizens to be life-long learners.
We are confident that together, Town of Vail, CGL, and Pierce Austin Architects
will create a beautiful, safe, and environmentally friendly building for the future
caretakers of our community to grow and learn.
If you have any additional questions, please don't hesitate to reach out.
Sincerely,
Maggie Swonger
Maggie Swonger, Director of Operations
Children's Garden of Learning
970-476-1420
mswonger _ chi Idrensgarden-vai I.com
http://chi ldrensaarden-vai l.com/
City of Vail, Colorado Logo
VAIL TOWN PLANNING AND ENVIRONMENTAL AGENDA MEMO
MEETING DATE:
ITEM/TOPIC: December 14, 2020 PEC Results
ATTACHMENTS:
File Name Description
Pec results 121420.pdf December 14, 2020 PEC Results
0 PLANNING AND ENVIRONMENTAL COMMISSION
TOW?J OF ffl December 14, 2020, 1:00 PM
Virtual
75 S. Frontage Road -Vail, Colorado, 81657
1. Call to Order
1. 1. Register in advance for this webinar:
https://us02web.zoom. us/webinar/register/W N_FX4ULfvLT3mdQgZo7hM7SA
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1.2. Attendance
Present: Brian Gillette, Rollie Kjesbo, Ludwig Kurz, John -Ryan Lockman,
Karen Perez, Henry Pratt, Pete Seibert (joined for item 2.3)
Absent: None
Absent: (1) Seibert
Main Agenda
2.1. A request for the review of variances from Section 14-10-4-C, Architectural 30 min
Projections, Decks, Balconies, Steps, Bay Windows, Etc., Vail Town Code,
pursuant to Section 12-17, Variances, Vail Town Code, to allow a deck more
than five feet (6) above ground level to project more than five feet (6) into
the required side (east) setback, located at 413 Gore Creek Drive/Lots 1-6,
Block 4, Vail Village Filing 1, and setting forth details in regard thereto
(PEC20-0030)
Applicant: Vail Trails Chalets, represented by Mike Devins
Planner: Greg Roy
The applicant has requested this item be tabled to January 11, 2021.
Brian Gillette moved to table to January 11, 2021. Henry Pratt seconded the
motion and it passed (5-0).
Abstain: (1) Kjesbo
Absent: (1) Seibert
2.2. A request for a recommendation to the Vail Town Council to establish a new 2 min.
Special Development District, (Alura Vail), pursuant to Section 12-9-A
Special Development (SDD) District, Vail Town Code, to allow for the
development of 24 multifamily residential units in eight (8) buildings with
associated site improvements, located at 1472 Matterhorn Circle/Vail Park
Meadows Subdivision, and setting forth details in regard thereto. (PEC20-
0028)
The applicant has requested this item be tabled to January 11, 2021.
Applicant: Alura Vail LLC, represented by The Brown Studio
Planner: Jonathan Spence
Karen Perez moved to table to January 11, 2021. Brian Gillette seconded
the motion and it passed (5-0).
Abstain: (1) Pratt
Absent: (1) Seibert
2.3. A request for a recommendation to the Vail Town Council for a Prescribed 60 min.
Regulation Amendment pursuant to Section 12-3-7 Amendment, Vail Town
Code to amend Section 12-23-6: Methods of Mitigation and Section 12-24-
6: Methods of Mitigation, Vail Town Code, to update the Payment of Fees in
Lieu provisions of Commercial Linkage and I nclusionary Zoning, and setting
forth details in regard thereto. (PEC20-0027)
Applicant: Town of Vail, represented by George Ruther
Planner:
George Ruther, Town of Vail Housing Director, gave a short recap of the
application and the previous meeting with the PEC.
[Pete Seibert joined the meeting]
Steve Lindstrom goes over how the fee in lieu and mitigation rates are what
is proposed for discussion today. He explains how fee in lieu is meant to
bridge the gap between what a household can afford and what housing goes
for in the town. Because of the complicated calculation the amounts are out
of date. The idea is to use MLS data as it is more easily focused in a
certain area compared to the numbers available with the traditional
calculation.
Mitigation rates are also up for discussion and whether Council wants to
investigate updating those numbers. The ways that mitigation takes place
could be altered as well. Right now, it is left up to the applicant to decide on
the type of mitigation, and could it be something where certain methods are
incentivized over others?
The applicability of regulations is another area to investigate. Commercial
has set numbers of employee generation that is repeatable. Residential is
ruled by inclusionary zoning but has become less useful as there are less
new projects and more redevelopment. It could be done more like linkage
instead of on a new unit basis.
Gillette asks why we don't just put together a recommendation for Council
instead of going to them and see what they want us to do.
Lindstrom explains it would be good to go to them first to establish the scope
of the changes they want to see.
Andrew Knudsen, EPS, explains that Council may have a good idea of what
the direction of the Town should be heading and spending time and money
working on.
Kurz agreed with Knudsen but added that PEC could have the discussion
now and be on the same page moving forward. He puts forward a question
on the change to inclusionary zoning and what would be a good way to move
forward with it. He believes that residential development should bear more of
a burden to help subsidize the housing for the new jobs they create.
Gillette asks Ruther about when the last time this came up what the
opposition was to the changes proposed at that time and the discussion
around the subject. Ruther responds that the public was not in favor of
making the changes proposed then.
Kurz responds that back then in 2007 it was a different situation and times
have changed. It could be a good time now to come back to the
conversation.
Knudsen added a story about Jackson how they did all residential linkage
where they collected their fees, and then switched to commercial. They
noticed after that change that the scale of residential development
significantly increased, and they are now looking more towards finding a
balance.
Kurz gives a personal example of how larger homes require more
maintenance, which adds to jobs. He asks if the measurements need to be
changed based on the numbers.
Knudsen said the number were solid based on the survey they've used.
Kurz asks if he is confident that we can have good numbers on the
residential calculations.
Knudsen breaks down how they would do the calculations, with previous
ways they've done them in other areas and what was learned from that
approach. Doing a top down methodology is the most effective way they
have found to get the most accurate numbers.
Ruther adds the town needs to look back at the commercial linkage numbers
to make sure the regulations don't ding certain commercial usages twice.
Once on the commercial side and again on the housing side.
Gillette asks for an example of where that may happen.
Ruther says a property manager might be a good example. They would have
to add for employee mitigation and for the housing that they are providing
through their business.
Knudsen adds the example of traffic studies. When someone drives to
grocery store, is it a residential trip or a grocery trip? They have ways to
equally divide those numbers and avoid double dipping.
Gillette asks if this is a good way to do it or is there another way to tax the
community for the housing?
Rachel Shindman, EPS, explains about how there needs to be a rational
nexus that links payment to the taxes.
Gillette explains how there could be a general tax where people that live in
the area might be able to help pay for the housing since where they spend
money is where the jobs are created.
Knudsen adds that the ability to tax services is rare and it is easier to tax
goods. W ithin the construct we have in the town, these tools we're looking at
are the most recent innovation in the way to collect the funds.
Gillette questions the goal of the meeting. What do the applicants want from
the PEC to take to Council.
Lindstrom lists 1. Do we want to keep the fee in lieu methodology? Do we
think it works or is there a better way to do it?
Kurz thinks it merits another look as the current method is so old.
Linstrom lists 2. Do we want to look at how we do the mitigation rate? If so
we can come back and look at how we calculate the various rates. 3. Do we
want to look at the inclusionary zoning. 4. Do we want to look at mitigation
methods and possible incentives for certain types of mitigation?
Knudsen adds some explanation of the ways these changes could occur and
the alternatives that could result.
Kjesbo echoes what Gillette said earlier. With the town so built up and only
10% of the construction is trying to pay for housing. Can we look at a more
general way to collect funds to help with it.
Gillette agrees and says how small of a portion of the town contributes to
these funds while everyone should contribute. If we want to solve these
problems, it needs to be community -wide solution. If we're going to go back
to Council, we need a way to make a meaningful dent in the problem and not
just revisiting the existing system.
Lindstrom breaks it down into "keep up" and "catch up". He believes Gillette
is referring to catching up with where housing needs are and what they are
trying to propose is to something to keep up with the current system at this
time.
Gillette thinks we've been stuck in a rut of "keep up" as we did in 2007 and
we haven't made substantive change.
Kurz adds that we can do these recommendations and do at least something
instead of trying to focus on too much at this time.
Pratt thinks the methods can be simplified. The mitigation rate should be
enough that we can keep up as we aren't doing that now and are falling
behind. He believes that mitigation options should be limited to inside the
town of Vail and nothing outside. He thinks residential is worrisome and while
larger houses produce more jobs, do those people live in the town and if we
did this, would that change?
Kjesbo thinks something needs to be done to update the system but would
like to see a larger idea come forward. We aren't even keeping up today but
there could be better, simpler ways to do this than what is in place today.
Perez wants clarity on what they mean by cost to build housing. Fee in lieu
should be a last resort. Kicking it down valley and allowing mitigation outside
of the town doesn't do anything for the town.
Lockman is curious as to how other communities are doing and how they
bear the rates of mitigation out there. Specifically, how Aspen bears a 65%
mitigation rate and still develops.
Knudsen goes into how Aspen has seen a secondary market of housing
banks
Lockman added that we are seeing an additional impact on the housing
market with everyone working from home and what that has done.
Knudsen adds that those are real effects that they are seeing in other areas
as well and are studying that at the moment.
Seibert adds that the PEC should recommend looking at all those items.
While we need another method in general, studying this now can't hurt and
a note should be added in there that we need to look at other solutions as
well.
Kurz agrees with Seibert that this is a bigger issue and the catch up needs
to be pursued as well.
Ruther just adds that he is looking for a show of hands and that there be no
formal motion today.
Kurz asks if everyone agrees.
Gillette says he'll oppose as this doesn't do enough. He doesn't have an
issue with the idea, but it needs to be a broader solution.
Kjesbo says he will recommend the Council look at these but is very
supportive of a larger solution.
Perez agrees.
Gillette says it would be good to know who is paying the fee in lieu vs the
others that are doing the other mitigations.
Ruther says that it is typically uses that don't work well with housing or
smaller projects that have smaller obligations.
Gillette suggest adding the 5th recommendation to get money to look at the
catch up portion as well. Ruther agrees that would be a good idea. Kurz
agrees and is in favor of adding that item. Pratt also agrees and adds that
what we determined as "keep up" isn't actually keeping up.
Jonathan Spence asks when the applicant would like to come back to the
PEC?
Ruther says to the January 11th meeting.
Rollie Kjesbo moved to table to January 11, 2021. Brian Gillette seconded
the motion and it passed (7-0).
3. Approval of Minutes
3.1. November 23, 2020 PEC Results
Rollie Kjesbo moved to approve. Karen Perez seconded the motion and it
passed (7-0).
4. Adjournment
Rollie Kjesbo moved to adjourn. Karen Perez seconded the motion and it
passed (7-0).
The applications and information about the proposals are available for public inspection during regular office hours at the
Town of Vail Community Development Department, 75 South Frontage Road. The public is invited to attend the project
orientation and the site visits that precede the public hearing in the Town of Vail Community Development Department.
Times and order of items are approximate, subject to change, and cannot be relied upon to determine at what time the
Planning and Environmental Commission will consider an item. Please call (970) 479-2138 for additional information. Please
call 711 for sign language interpretation 48 hour prior to meeting time.
Community Development Department
Ad #: 0000647757-01
Customer: TOWN OF VAIL/PLAN DEPT/COMM DEVLM
Your account number is: 1023233
PROOF OF PUBLICATION
VAIL DAILY
STATE OF COLORADO
COUNTY OF EAGLE
I, Mark Wurzer, do solemnly swear that I am Publisher of
the VAIL DAILY, that the same daily newspaper printed, in
whole or in part and published in the County of Eagle,
State of Colorado, and has a general circulation therein;
that said newspaper has been published continuously and
uninterruptedly in said County of Eagle for a period of
more than fifty-two consecutive weeks next prior to the
first publication of the annexed legal notice or
advertisement and that said newspaper has published the
requested legal notice and advertisement as requested.
The VAIL DAILY is an accepted legal advertising medium,
only forjurisdictions operating under Colorado's Home
Rule provision.
That the annexed legal notice or advertisement was
published in the regular and entire issue of every number
of said daily newspaper for the period of 1 insertion; and
that the first publication of said notice was in the issue of
said newspaper dated 12/24/2020 and that the last
publication of said notice was dated 12/24/2020 in the
issue of said newspaper.
In witness whereof, I have here unto set my hand this day,
12/24/2020.
Mark Wurzer. Publisher
Subscribed and sworn to before me, a notary public in and
for the County of Eagle, State of Colorado this day
12/24/2020.
Jeri Medina, Notary Public
My Commission Expires: August 19, 2024
lFJU MEL
NOTARY NBl1C
ID
A OF CULORADO
AlbusftA AL
PLANNING AND ENVIRONMENTAL COMMISSION
December 28, 2020, 1:00 PM V1n-1
T5 S. Frontage Road - Vail, Caomdo, 8185/
1. Cell to Oder
1.1. Register in adv, cato, thiswebin,,:
hdica /us02web.zoom.us/webinar/regi..,/WN_KY.lY1 hrOY2TIAgv URelA
After registering, you will revive a continuation email containing Information
about jwning Me webinar.
1.2. Attendance
2. Main Agenda
2.1. A request for the review of a Conditions Use Permit, pursuant to Section
12-16, Conditional Use Permits, Vail Town Code, fa a CM1iltl Daycare Center,
a Conditional Use in the General Use (GU) District, located at 330 South
Frontage Road WBSVChader Bus La" 1, Block 2, Vail Lionshead Filing No.
1, and setting forth details in regard Ihsreb. iPEC260031) 45 min.
Applicant Town of Vail, represented by Pierce Austin Architects
Planner: Jonathan Spence
3. Approval of Minutes
3.1. December 14, 2020 PEC Results
4. Adjournment
The applications andinformation about the proposals are available for public inspection dudng gula,0-
tice bouts at Me Town of Vail Community Development Deperlment, l5 South Frontage Road. The Wblic
vitetl to attend the project orientation and the site visits that precede the public heating in the Town of
Vail Community Development Deparbnent. Times and order of items are approximate, subject to change,
and cannot be relied upon to detsrmine at what time the Menning and Emironmenlal Commission will con-
sideran Item. Plea48 hou,pse cell (810i 4]9-2130 for adtlime Inbrmatbn. Pleasecell ]11 for sign language Inter-
Commnity Development Dto rnaa,'=tent Published in the Vail Daily December 24, 2020. 00W64=
Ad #: 0000644158-01
THIS ITEM MAY AFFECT YOUR PROPERTY
Customer: TOWN OF VAIL/PLAN DEPT/COMM DEVLM
PUBLIC NOTICE
NOTICE IS HEREBY GIVEN Nat the Planning end
Your account number is: 1023233
hold zr°n9 io-hdzn ewans¢ ,. 211
apubich
3-8, Vail Town Code, on December 28, 2020 at
PROOF OF PUBLICATION
1:00 pm in Ne Town of Val Munippal Building.
Register in advance ror this webinar:
n.uslwebI-1 egi-r/WIL_KY,
h1�s:QYZTIAgb
VAIL DAILY
UR
IY1hrOV2TIAgwURelA
u will rec ry a cvntition
Atter yo erma
STATE OF COLORADO
registering,
mil mtalning information ab.. joining the
..bin -
COUNTY OF EAGLE
A request for there dew of a CoMltlonal Use Per-
mit, pursuant to Section 12-16, Conditional Use
I, Mark Wurzer, do solemnly swear that I am Publisher of
Permits, Vail Town Code, for a Child Daycare
Cerner, a Contlhiona Use in the General Use (GU)
Dlama, 10 cried at 33o South Frontage Road
the VAIL DAI LY, that the same daily newspaper in
weeVCh— Bus LotlLot 1, Blocb 2, vail
Lionshead Filingg No. 1, and setting fonh details in
printed,
regard thereto. 1PEC20-0031)
whole or in part and published in the County of Eagle,
Applicant: Town of Vail, represented by Pierce
State of Colorado, and has a general circulation therein;
Planuria: Jonahan Spence
that said newspaper has been published continuously and
Theappncafich—cilMormaOon aboutiheprollos-
uninterruptedly in said County of Eagle for a of
als are available for puhlic inspection during office
cue
period
more than fifty-two consecutive weeks next prior to the
Oepanment, ]5 South Frlontage Road. The public
rrvned ro anentl srte visas. Please cell s�o-aTs-
2138 or vi sit www.vailgov.com/planningforaddition-
first publication of the annexed legal notice or
al niformehon.
advertisement and that said newspaper has published the
Sign language interpretation a ailable upon re
geestwm 2a-nournofifi,ohm,bia711.
requested legal notice and advertisement as requested.
oiooe ec! DD`�mber 11, 2MO in me Vail Daily.
The VAIL DAILY is an accepted legal advertising medium,
only forjurisdictions operating under Colorado's Home
Rule provision.
That the annexed legal notice or advertisement was
published in the regular and entire issue of every number
of said daily newspaper for the period of 1 insertion; and
that the first publication of said notice was in the issue of
said newspaper dated 12/11/2020 and that the last
publication of said notice was dated 12/11/2020 in the
issue of said newspaper.
In witness whereof, I have here unto set my hand this day,
12/11/2020.
/Ik..L&-d,
Mark Wurzer. Publisher
Subscribed and sworn to before me, a notary public in and
for the County of Eagle, State of Colorado this day
12/11/2020.
Jeri Medina, Notary Public
My Commission Expires: August 19, 2024
.IEN YFJJINA
NOTARY Fuu—
A OF COLORADO
Mq a t&AL