HomeMy WebLinkAbout2021-01-05 Agenda and Supporting Documentation Town Council Afternoon Agenda
VAIL TO W N C O U N C IL R E G U L AR ME E T IN G
Agenda
Virtual
1:30 P M, January 5, 2021
Meeting to be held Virtually (access H igh Five Access Media
livestr eam https://www.highfivemedia.org/live-five the day of
the meeting and visit https://www.vailgov.com/town-council to
participate in public comment)
Notes:
Times of items are approximate, subject to change, and c annot be relied upon to determine what time Council will
consider an item.
Public c omment on any agenda item may be solicited by the Town Council.
1.E xecutive Session
1.1.Executive Session, pursuant to C .R.S. §24-6-402(4)(b)(e) - to have a
conferenc e with the Town A ttorney to receive legal advic e on spec ific legal
questions; and to determine positions, develop a negotiating strategy and
instruct negotiators regarding: 1) negotiations with Triumph Development
regarding the potential development of deed restricted workforc e housing
and the relocation of the approved development project known as Booth
Heights; and 2) negotiations with the owner of the Evergreen Lodge
regarding the granting and acc eptance of rec iprocal pedestrian easements.
90 min.
Presenter(s): Matt Mire, Town Attorney
2.The Afternoon Regular Meeting will reconvene at 3:00 p.m
3.Vail Local Marketing District Meeting - see seperate agenda
4.P resentation / Discussion
4.1.2020 End of Year Update on Housing from the Vail Local Housing Authority
to the Vail Town Council
20 min.
Presenter(s): George Ruther, Housing Director and Steve Lindstrom,
Chair, Vail Local Housing Authority
Action Requested of Counc il: No action is required at this time.
Bac kground:
This update furthers the many goals, initiatives and priorities of the Vail
Town Council Action Plan 2018 - 2020 and advances the performanc e
measures prescribed in the Vail Housing 2027 Strategic P lan.
Topics to be presented:
Vail H O ME Partners – Creating. Sustaining. Community.
2020 End of Year Housing Ac complishments
2020 Strategic I nitiatives and Ac tions
2020 End of Year Vail I nD EED Program Numbers, & S tatistic s
Updated Progress Towards the Housing Goal
January 5, 2021 - Page 1 of 164
4.2.Update for a potential deed-restric ted housing development on Lot 3, Middle
Creek Subdivision
20 min.
Presenter(s): George Ruther, Housing Director
Action Requested of Counc il: Provide direction to staff in antic ipation of
preparing a development applic ation for deed-restricted housing on Lot 3,
Middle C reek.
Bac kground: On October 6, 2020, the Vail Town Counc il instructed the
Town staff to enter into a professional servic es agreement with Triumph
Development to c omplete due diligenc e work for Lot 3, Middle C reek
Subdivision. The due diligence work was to be completed in anticipation of
the Town pursuing a potential public /private partnership to develop deed-
restric ted housing on the site. This effort supports the Vail Town Council's
alternate housing sites initiative.
Staff Rec ommendation: Move forward with Triumph Development on the
next steps of design and entitlement of a deed-restricted residential
development on Lot 3, Middle C reek.
4.3.Update on Children's Garden of Learning Facility Relocation 10 min.
Presenter(s): Tom Kassmel, Town Engineer
Action Requested of Counc il: Review and disc uss material and c onfirm
staff is proc eeding in the right direc tion.
Bac kground: The Town of Vail is currently in the design and entitlement
process of temporarily relocating the Children’s Garden of Learning (C GL)
to the Lionshead Parking Structure Oversize Lot, aka “Charter Bus Lot”, in
order to make Middle Creek Lot 3 available for a proposed deed-restric ted
housing development. Staff will provide an update on the proc ess, design
and schedule
Staff Rec ommendation: Review and discuss material and confirm staff is
proceeding in the right direction.
4.4.Updates and Amendments to Housing Policies Regarding I nclusionary
Zoning, Commercial Linkage, and Residential Linkage
60 min.
Presenter(s): George Ruther, Housing Director, Andrew K nudsten, E P S,
Princ ipal and Rachel Sc hindman, EPS, Senior Analyst
Action Requested of Counc il: Provide polic y direction to the V LHA and
PEC
Bac kground:
The Vail Town Council has instruc ted the Vail Local Housing Authority and
Town staff to pursue updates and amendments to both inc lusionary zoning
and commerc ial linkage, including the possible adoption of residential
linkage.
The objec tives of this initiative are to achieve the following:
Update the payment of fees in lieu amounts and method of
calc ulation to more acc urately reflect current costs to the Town of
Vail (policy)
Prioritize the methods of mitigation to plac e a greater emphasis on
on-site and off-site units in Town versus payment of fees in lieu
(policy/implementation)
Evaluate mitigation rates (%) to ensure development impac ts of new
employ ee generation are adequately addressed by the private sec tor
(policy)
Evaluate additional mitigation requirements to more equitably
distribute the need to address increased demands in housing need
January 5, 2021 - Page 2 of 164
ac ross all types of development. (policy/implementation)
4.5.Update on Request for Proposal (RFP) results for Financ ing the Public
W orks Shops Project
10 min.
Presenter(s): Kathleen Halloran, Finance Direc tor and Mattie Prodanovic,
Hilltop Securities I nc.
Action Requested of Counc il: I nformation only
Bac kground: On November 30th, an RF P for the financing of $15.0 million
of the Public W orks Shops (total projec t c ost of $19.6 million) went out to
16 banks. Five responses were returned. This presentation is to outline the
best offer provided to the town and next steps.
4.6.South Frontage Road I mporvements - Vail Health to Lionshead 15 min.
Presenter(s): Tom Kassmel, Town Engineer
Action Requested of Counc il: I nformational only.
Bac kground: The Town of Vail has budgeted in 2021 to make improvements
to the South Frontage Road from Vail Health to the Lionshead parking
Struc ture, which will inc lude road widening, a roundabout, landscape
medians, and sidewalks. S taff will provide an update of the project.
5.D R B / PEC Update (5 min.)
5.1.D RB / P E C Update 5 min.
Presenter(s): J onathan S penc e, Planning Manager
6.Information U pdate
6.1.Approved A I P P Nov. 2 & Nov. 9, 2020 minutes
6.2.Town Council Future Topic s
6.3.December Revenue Update
7.Matters from Mayor, Council and Committee Reports (15 min.)
7.1.Council C ommittee Appointments Review
7.2.Vail Trailblazer Award Update – Review Proc ess & Committee Selec tion
8.Recess
8.1.Rec ess (est. 5:45 pm)
Meeting agendas and materials c an be ac cessed prior to meeting day on the Town of Vail website
www.vailgov.com. All town council meetings will be streamed live by High Five Ac cess Media and available for
public viewing as the meeting is happening. The meeting videos are also posted to High Five Ac cess Media
website the week following meeting day, www.highfivemedia.org.
January 5, 2021 - Page 3 of 164
Please call 970-479-2136 for additional information. Sign language interpretation is available upon request with 48
hour notification dial 711.
January 5, 2021 - Page 4 of 164
VA I L TO W N C O UNC I L A G E ND A ME MO
I T E M /T O P I C : E xecutive S ession, pursuant to C .R .S. §24-6-402(4)(b)(e) - to have a conference
with the Town A ttorney to receive legal advice on specif ic legal questions; and to determine
positions, develop a negotiating strategy and instruct negotiators regarding: 1) negotiations with
Triumph Development regarding the potential development of deed restricted workforce housing
and the relocation of the approved development project known as B ooth Heights; and 2)
negotiations with the owner of the Evergreen L odge regarding the granting and acceptance of
reciprocal pedestrian easements.
P RE S E NT E R(S ): Matt Mire, Town A ttorney
January 5, 2021 - Page 5 of 164
VA I L TO W N C O UNC I L A G E ND A ME MO
I T E M /T O P I C : 2020 End of Year Update on Housing from the Vail L ocal Housing A uthority to the
Vail Town Council
P RE S E NT E R(S ): George Ruther, Housing Director and Steve L indstrom, Chair, Vail L ocal
Housing A uthority
AC T IO N RE Q UE S T E D O F C O UNC IL : No action is required at this time.
B AC K G RO UND:
T his update f urthers the many goals, initiatives and priorities of the Vail Town Council Action P lan
2018 - 2020 and advances the performance measures prescribed in the Vail Housing 2027
S trategic Plan.
Topics to be presented:
Vail HO M E Partners – Creating. Sustai ni ng. Community.
2020 E nd of Year Housing Accomplishments
2020 S trategic I nitiatives and A ctions
2020 E nd of Year Vail I nD E E D P rogram Numbers, & S tatistics
Updated P rogress Towards the Housing Goal
AT TAC H ME N TS :
Description
2020 Semi Annual Update on Housing 01052021
January 5, 2021 - Page 6 of 164
MEMORANDUM
To: Vail Town Council
From: Vail Local Housing Authority
George Ruther, Housing Director
Date: January 5, 2021
Re: 2020 End of Year Update on Housing – Progress Towards the Goal
I. Purpose
The purpose of this agenda item is to present a 2020 End of Year Update on Housing
from the Vail Local Housing Authority to the Vail Town Council.
This update furthers the many goals, initiatives and priorities of the Vail Town Council
Action Plan 2018 - 2020 and advances the performance measures prescribed in the
Vail Housing 2027 Strategic Plan.
II. Topics to be presented:
• Vail HOME Partners – Creating. Sustaining. Community.
• 2020 End of Year Housing Accomplishments
• 2020 Strategic Initiatives and Actions
• 2020 End of Year Vail InDEED Program Numbers, & Statistics
• Updated Progress Towards the Housing Goal
III. 2020 Housing Accomplishments
1. Completed Actions Identified in the Vail Housing 2027 Strategic Plan:
Deed Restriction Acquisition
• Evaluate dedicated deed-restriction acquisition revenue sources to ensure
adequate funding exists – ongoing
• Implementing the Vail InDEED program – 58 total applications processed in
2020 of which 27 were approved for purchase (47%)
January 5, 2021 - Page 7 of 164
Town of Vail Page 2
• Facilitated the acquisition of a total of 21 new deed restrictions in Year 2020
(12 new deed restrictions in the first half/ 9 new deed restrictions in the
second half)
• Completed two exchanges of underperforming deed restrictions netting a 2x
increase in the total amount of deed-restricted square footage
• The Vail InDEED Program, along with the leadership efforts of the Vail Town
Council and the Vail Local Housing Authority, was recognized for excellence and
innovation in state and local housing policy development by the Urban Land
Institute as the recipient of the 2020 Robert C. Larson Excellence in Housing
Policy Award.
Land Use Tools
• Create a Housing Overlay District that allows for increased density – pending
• Evaluate the effectiveness of the EHU Exchange Program and make
adjustments as needed – scheduled for third quarter of 2020 – Not
completed.
• Amend the development impact fee in lieu calculation for inclusionary
zoning/commercial linkage to accurately represent cost to the Town of Vail and
current real market values – underway to be completed first quarter 2021
• Exploring non-financial incentives for residential property owners to convert to, or
otherwise maintain long-term rental opportunities in Vail – scheduled for the
third quarter of 2020 – Not completed
• Evaluating change in housing policy to accept out of town deed restrictions as
mitigation for commercial linkage requirements – underway to be completed
first quarter 2021
• Update the Housing Demands Analysis – removed from work plan for 2020
due to reductions in operating budget. Funded for completion in 2021
Performance Measurements
• Update existing deed-restricted property data base – ongoing
• Prepare twice annual reports summarizing progress towards the adopted goal -
ongoing
• Maintain complete and accurate newly acquired deed-restriction data – ongoing
• Implement an efficient, effective, consistent, and equitable process for annual
deed restriction compliance verification – new online annual compliance
process completed in time for 2020 annual compliance verfication
January 5, 2021 - Page 8 of 164
Town of Vail Page 3
2. Completed Actions Identified in the Vail Town Council 2018 -2020 Action
Plan:
• Actively pursuing regional collaboration and partnerships toward increasing the
supply of housing within Vail and the region in keeping with the 2018 Housing
Policy Statements (Alternate Housing Sites Initiative, CDoT Parcel, Eagle-Vail
Parcel, Avon Deed Restriction Purchase Program ) – ongoing with East Vail
CDoT Parcel to be made available for purchase in first quarter of 2021
• Convene the Vail Housing Subcommittee (meets monthly) – ongoing
IV. 2020 Initiatives and Actions
The following actions and initiatives were taken from the Vail Town Council
Action Plan 2018 – 2020 and the Vail Housing 2027 Strategic Plan:
• Vail InDEED program implementations and acquisitions - $2.5M funded
2021, plus rollover from 2020
• Update existing deed-restricted property data base – $10K funded
• Update and amend the fee in lieu calculation to represent cost of
construction – to be complete in first quarter of 2021
• Create a Housing Overlay District that allows for increased density – in -
house
• Evaluate the effectiveness of the EHU Exchange Program and make
adjustments as needed – in-house
• Evaluate potential housing development sites within the Town of Vail and
down valley – in-house and $30K funded
• Leading the seven-step alternative housing sites initiative aimed at
achieving multiple Town adopted housing and environmental stewardship
goals – five-year plan for action – ongoing
• Overseeing the adoption of a pre-development/final agreement with
Triumph Development for Lot 3, Middle Creek and Timber Ridge Village
Apartments - ongoing
• Facilitating the entitlement process for residential development on Lot 3,
Middle Creek – funding required
• Launched an internal Town Employee home purchase program including
the sale of the first home within the program at B212, Homestake at Vail
Condominiums - completed
• Implementation and advancement of the 2018 Housing Policy Statements
– ongoing
• Active participation in the formulation of the West Vail Master Plan,
Housing Element,– ongoing
January 5, 2021 - Page 9 of 164
Town of Vail Page 4
• Launched a public information and community engagement effort to
broaden the awareness of housing in Vail and the role of the Vail Local
Housing Authority in collaboration with the Town’s communications team –
ongoing
The Vail Local Housing Authority, in partnership with the Vail Town Council, realized
additional achievements outside the scope of the Vail Housing 2027 Strategic Plan.
Those achievements include the following:
• Consistently applied the adopted 2018 Town of Vail Housing Policy Statements
in the course of everyday business
• Launched “Vail Home Partners”, a branded, collaborative partnership between
the Vail Town Council and the Vail Local Housing Authority to increase the
supply of resident-occupied, deed restricted - ongoing
• Completed initial schematic design and conceptual plan drawings for the Bighorn
Creek Crossing deed-restricted development in East Vail in partnership with
CDoT – ongoing
• Administered temporary residential rent relief programs for the residents of the
Middle Creek Village Apartments and Timber Ridge Village Apartments in
collaboration with Corum Real Estate – completed
• Successfully negotiated amendments to the Middle Creek at Vail ground lease in
partnership with the Town Attorney’s office resulting in the creation of a potential
future housing site on Lot 3, Middle Creek Subdivision – completed
• Coordinating the sale of two Chamonix Vail Townhomes – one completed/one
pending litigation
V. Vail InDEED by the Numbers
The following figures summarize the results of the Town of Vail’s investment in
the Vail InDEED Program from January 1, 2020 through December 31, 2020.
Total Number of Applications Received: 58
Total Number of Transactions Closed: 21 (36%)
Total Number of Homes Deed-Restricted: 21
Total Number of Homes by # of Bedrooms:
9 – one’s
10 – two’s
2 – three’s
0 – four’s
21 homes
January 5, 2021 - Page 10 of 164
Town of Vail Page 5
Total Square Feet of GRFA: 17,536 square feet
Average Investment per Deed-Restriction: $73,545
Average Investment per Square Foot: $88.16
Total Dollar Amount Funded for Investment in 2020: $4,210,259
• ($2,500,000 Appropriated)
• ($1,710,559 remaining balance/rollover as of 12/15/2019)
Total Dollar Amount Invested in 2020: $1,545,923
• (Six offers pending totaling $598,170 as of 12/23/2020)
Estimated Total Number of Vail Residents Provided Housing in 2020: 81.75 residents
Program Numbers Since Vail InDEED Inception
Total Number of Transactions Closed: 69
Total Number of Homes Deed-Restricted: 155
Total GRFA Deed-Restricted: 128,306 square feet
Total Deed-Restriction Investment: $10,709,175
Average Investment per Square Foot: $83.47 per square foot
Average Investment per Deed- Restriction: $69,091.45
Lowest/Highest Investment per Square Foot: $61/$117
Total Number of Vail Residents Provided Home: 343.5 Vail residents
(288 Vail residents at Timber Ridge)
VI. Progress Toward the Goal
The Vail Housing 2027 Strategic Plan adopted a goal of acquiring 1,000 new deed-
restrictions by the year 2027. At the time of adoption, 698 deed-restrictions were
recorded on properties within the Town of Vail. Since the adoption of the Vail Housing
2027 Strategic Plan, as of December 22, 2020, the Town of Vail, in collaboration with
the Vail Local Housing Authority, has increased the total number of recorded deed
restrictions by 32% to 922 (+224). As a result of entitlements granted during that time
period, an additional 15 deed-restriction obligations are pending. At the current rate of
acquisition, it is projected the Town will reach its goal by the 2026.
January 5, 2021 - Page 11 of 164
Town of Vail Page 6
VII. Looking Ahead to 2021
2020 is again proving to be a very productive for housing in Vail with significant
progress made towards achieving the Town’s housing goal. The stage is set for another
productive year for housing in Vail. In addition to the many ongoing efforts currently
underway, as discussed in greater detail above, a number of key strategic initiatives are
scheduled for completion in 2020.
Key strategic initiatives include:
• Advance the seven-steps of the alternate housing sites initiative
• Participate in a town-wide data collection effort to better analyze housing trends
and track the effectiveness of housing policies, programs, and initiatives
• Explore possible incentives to encourage residential property owners to
participate in long-term rentals
• Implement an update to the online annual deed-restriction compliance and
enforcement policies and implement recommended improvements
• Review the adopted Employee Housing Guidelines for opportunities to address
Capital Improvements and Reinvestments
• Engage analysis to determine the feasibility of recognizing deed restrictions as
an asset to potential bonding purposes
• Implement an online process for annual deed restriction compliance verification
• Adopt administrative penalties and fees for demonstrated non-compliance with
the terms of the recorded deed restrictions
• Install an informational housing wall display outside the Vail Town Council
Chamber to communicate annual progress towards the town’s adopted housing
goal and track the economic values and community benefits of resident-
occupied, deed-restricted homes in Vail.
• Advance the entitlement process for deed-restricted development on Lot 3,
Middle Creek.
• Evaluate the merits of rezoning a portion of the West Middle Creek Parcel for
future housing development and ensuring a no net loss of housing and open
space opportunities
• Engage in the potential acquisition of the CDoT Parcel in East Vail for future
deed-restricted housing development opportunities
• Explore public/private partnerships in the development of deed-restricted housing
on privately owned properties within the Town of Vail
• Complete updates and amendments to the Town’s adopted land use regulations
governing inclusionary zoning, commercial linkage and possibly residential
linkage
January 5, 2021 - Page 12 of 164
VA I L TO W N C O UNC I L A G E ND A ME MO
I T E M /T O P I C : Update for a potential deed-restricted housing development on L ot 3, Middle
Creek Subdivision
P RE S E NT E R(S ): George Ruther, Housing Director
AC T IO N RE Q UE S T E D O F C O UNC IL : P rovide direction to staf f in anticipation of preparing a
development application for deed-restricted housing on L ot 3, Middle Creek.
B AC K G RO UND: On October 6, 2020, the Vail Town C ouncil instructed the Town staf f to enter
into a professional services agreement with Triumph Development to complete due diligence work
f or L ot 3, Middle C reek S ubdivision. T he due diligence work was to be completed in anticipation
of the Town pursuing a potential public/private partnership to develop deed-restricted housing on
the site. T his effort supports the Vail Town Council's alternate housing sites initiative.
S TAF F RE C O M M E ND AT I O N: Move forward with Triumph Development on the next steps of
design and entitlement of a deed-restricted residential development on L ot 3, Middle C reek.
AT TAC H ME N TS :
Description
Lot 3 Middle Cr eek Update on Due Diligence 01052021
Children's Garden Site_C oncept 123020
January 5, 2021 - Page 13 of 164
To: Vail Town Council
From: George Ruther, Housing Director
Date: January 5, 202 1
Subject: Lot 3, Middle Creek Deed-Restricted Housing Development – Update on Due Diligence
1. SUMMARY
The purpose of this agenda item is to provide an update on the due diligence work completed
for a potential deed-restricted housing development on Lot 3, Middle Creek Subdivision.
The potential for developing deed-restricted homes on Lot 3, Middle Creek supports the Vail
Town Council’s goals, initiatives, and priorities outlined in the Vail Town Council Action Plan
2018 – 2020. Specifically, accommodating the need for housing within the community as the
Town Council has determined housing is critical infrastructure.
Based upon the findings of the due diligence work, the Vail Town Council is being asked
to provide further instruction to the Town staff in anticipation of preparing a development
application for deed-restricted housing on Lot 3, Middle Creek.
2. BACKGROUND
On October 6, 2020, the Vail Town Council instructed the Town staff to enter into a professional
services agreement with Triumph Development to complete due diligence work for Lot 3, Middle
Creek Subdivision. A project budget in an amount not to exceed $25,000 was authorized. The
due diligence work was to be completed in anticipation of the Town pursuing a potential
public/private partnership to develop deed-restricted housing on the site. To that end, the Town
staff prepared and executed an agreement with Triumph Development. The contracted scope
of work included:
Contractor's Duties
During the term of the Agreement, Contractor shall perform the following du e diligence duties for
Lot 3, Middle Creek Subdivision, as directed and authorized by the Town:
• Project management of due diligence work for Lot 3, Middle Creek Subdivision.
• Prepare development schedule, including due diligence, design, entitlement,
contracting and construction activities that outlines the required and logical
sequence of work and predevelopment costs.
• Arrange and coordinate required sketch design and development consultants
including, but not limited to, geotechnical engineer, civil engineer, as-built
topographic survey, wildlife experts, and traffic consultant to provide soil testing
January 5, 2021 - Page 14 of 164
Town of Vail Page 2
reports, geological hazard analysis and reports, environmental impact reports,
and traffic studies.
• Prepare project-level development budget including a reasonable estimate of
construction hard costs, all soft costs, entitlement costs, impact fees,
design/consultant costs, insurance costs, financing costs and all other soft costs
to execute the project.
• Prepare preliminary sketch site plan and building designs for review and
evaluation.
• Develop a preliminary construction cost model of schematic site plan and building
design.
• Coordinate with the Town’s Community Development staff for feedback on the
sketch design and compliance with Town Code.
Contractor's Deliverables
In performance of the duties described above, Contractor shall deliver the following items to the
Town, during the timeframes established by the Town:
• Development schedule highlighting sequence of activities and critical path
elements
• Probable estimate of predevelopment cost
• Preliminary site analysis detailing the constructability and feasibility of Lot 3, Middle
Creek Subdivision, to include commissioning the below consultant’s reports
needed for development:
o Geotechnical Soils Report
o Civil Engineering due diligence and preliminary utility and grading plans
o As-built topographic survey, including all easements and utility locations
o Site Specific Geologic Hazards Analysis (slope stability)
o Preliminary Environmental Assessment Report
o Traffic Study
3. INITIAL FINDINGS OF DUE DILIGENCE
The following initial findings are the result of the due diligence work completed on Lot 3, Middle
Creek Subdivision by Triumph Development
Current Title and Survey
Peak Land Consultants has completed an updated ALTA survey with topography
- https://www.dropbox.com/s/gfbr6gdd7amrotl/MC%20Lot%203%20ALTA.pdf?dl=0.
This survey was completed using Land Title Guarantee Company’s title commitment prepared
at the beginning of December
- https://www.dropbox.com/s/hrqamcy3umekmw4/MC%20Lot%203%20Title%20110220.pdf?dl=
0.
The most notable finding from this work is a Platted Building Envelope Line that transects the
property east to west. This line appears to be drawn on the north/uphill side of the current
Middle Creek Apartments and CGL improvements. Residential development on the site
requires this building envelope line can be amended and moved to the north to accommodate
January 5, 2021 - Page 15 of 164
Town of Vail Page 3
an appropriately sized building envelope. An amendment can be considered concurrently
during the entitlement process.
There is also a sewer easement accommodating the existing CGL building that likely needs to
be amended and relocated. Confirmation from Eagle River Water & Sanitation District is
pending.
Civil Engineering Due Diligence
Alpine Engineering has completed an initial civil engineering sketch plan for the site
- https://www.dropbox.com/s/fa8wz7ek5xalbzn/Middle%20Creek-%20Civil-SD_11 -20-
20.pdf?dl=0
The most notable challenge of the site is the steeply sloping topography above the current
retaining walls - with grades exceeding 40% in most places. Due to this condition, the
improvements are recommended to be moved to the south side of the site as much as
possible. This will allow for minimal excavation and cuts into the hillside, and the use of the new
building foundation as retaining walls for the hill to the north.
It is recommended that vehicular access to the site utilizes the existing curb-cut, mimicking the
CGL access and double-loaded parking configuration. However - in order to provide the
required emergency vehicle access, minimize retaining walls, and cuts into the hillside with the
building to the north – it is advised that the surface parking lot be shifted to the south and into
the 20’ front setback. Given the substantial width of the right of way in front of the site, as well
as the added benefit of minimizing the height of retaining walls and excavation - there appears
to be ample justification for this site planning option.
The remaining on-site parking should tuck under the building in order to keep the improvements
to the front of the site.
Emergency vehicle access can be provided along the entirety of the south side of the building
with a minimum, 26’ wide drive lane, as well as an emergency vehicle turnaround and staging
area at the east end of the building. A series of stepped retaining walls at the east end could be
accommodated to allow for building access.
Architect Due Diligence
359 Design was selected to prepare conceptual building designs and floor plans. The most
recent draft of the architectural drawings can be found at
- https://www.dropbox.com/s/94a810i00t5xaoq/Children%27s%20Garden%20Site_Concept%20
123020.pdf?dl=0.
The prominent location of the development site adjacent to the main Vail Roundabout is of
importance. In response, an architectural plan should include a level of tuck under parking on
the ground floor with an elevator lobby near the center of the building and stair towers on both
ends to accommodate required egress. To amenitize the homes, ground level storage is
recommended for the residents on this level at the front end of the parking spaces.
Given cost considerations and the steep topography of the site, a half level of units facing south
on the 2nd floor of the building is recommended. The north wall of the second level could then
function as a foundation/retaining wall for the hillside to the north.
January 5, 2021 - Page 16 of 164
Town of Vail Page 4
At the third level of the building, the site allows for a double loaded corridor and a full floor-plate
of units, with a community outdoor gathering space at the rear that is accessed from the indoor
community gathering are at the center of the floor.
The fourth and fifth levels of the building are also full floor-plates of units with community
amenities and services such as laundry rooms and vending located at the center of each floor.
A total of 50 to 70 units can be accommodated within the building mass as drawn. As drawn, a
combination of 49 two-bedroom units and 7 one-bedroom units are recommended. The units
are designed to easily accommodate households comprised of roommates with two residents
per bedroom with individual lockable closets and bathrooms that are roommate friendly. At
double occupancy for each bedroom, the building would accommodate 210 residents.
The site configuration and topography dictate the maximum amount of vehicles that can be
reasonably accommodated on the site. As drawn, with approximately 56 total parking spaces,
the new building is parked at a ratio of one parking space per unit. Based on prior parking
studies performed at recent apartment developments in Vail, and discussions with rental
property managers, this amount of parking is likely adequate for the site - particularly at this
location given that it is within convenient walking distance to Vail Village and Lionshead and on
the West Vail bus route. A parking study is currently underway of th e Middle Creek Village
Apartments and the Lionsridge Apartments to further understand the transportation needs of
apartment residents. The recently amended parking policies and adopted revisions to the Vial
Town Code were directly intended to accommodate th e proposed type of development in these
types of locations.
Consultants Reports
The Town Planning Department was able to find several consultants reports from the
development of Middle Creek Village Apartments that aided in the due diligence planning
process. Links to said reports are provided below:
Geotech and Geohazards-
https://www.dropbox.com/s/0739at5xeilhwxp/MIDDLE%20CREEK%20VILLAGE%20PEC%20S
UBMITTALS%202002%20PART%204%20LEGAL%281%29%20-
%20Geo%20%26%20Hazard.pdf?dl=0 - The site is mapped within geologically sensitive area of
moderate rockfall hazard. However, prior geohazard investigations did not identify substantial
rockfall risk or a significant rock outcropping that would create substantial permanent
risk. According to the Vail Town Code, risk can be mitigated with grading and upgraded
foundations to deal with any surface rocks that are dislodged in the future. The primary
geohazard, which is the debris flow risk from Middle Creek, does not appear to affect the Lot 3
Site.
EIR -
(https://www.dropbox.com/s/cnyggvjpe6y5ss0/MIDDLE%20CREEK%20VILLAGE%20PEC%20
SUBMITTALS%202002%20PART%204%20LEGAL%282%29%20-%20EIR.pdf?dl=0) -
An EIR has been performed for the site. There are no substantial environmental impacts
identified related to Lot 3 or residential development.
Traffic - A traffic study is underway with traffic counts being performed during Christmas
week. The prior traffic study can be found at
January 5, 2021 - Page 17 of 164
Town of Vail Page 5
- https://www.dropbox.com/s/usrcrb8leqog3xh/MIDDLE%20CREEK%20VILLAGE%20PEC%20
SUBMITTALS%202002%20PART%204%20LEGAL%283%29%20-
%20traffic%20Study.pdf?dl=0
Entitlement/Development Schedule
An occupancy goal of November, 2022 has been established. To achieve this goal,
development on the site must begin by no later than mid-September, 2021. A schedule has
been prepared that identifies the steps required to commence construction by mid- September
2021. https://www.dropbox.com/s/xq6acyqqd4paknj/MC%20Lot%203%20Milestone%20Schedul
e%20122320.pdf?dl=0
The proposed schedule is ambitious. While this schedule is ambitious and assumes dual
tracking PEC and DRB approvals in back-to-back meetings, the prior precedent of prioritizing
housing developments in Town indicates this schedule is very much achievable. To do so
effectively requires a co-applicant approach along with commitment to the schedule and skilled
project management.
The next steps in the proposed schedule are pre-application meetings with the Town’s Planning
Department and Fire Department; construction due diligence and preliminary cost estimates;
and negotiation and approval of the Pre-Development Agreement that will allow the entitlement
process and planning to continue.
Based upon comparable development projects in Vail and similar mountain communities, the
estimated cost of the design and entitlement process is $600,000 to $700,000.
January 5, 2021 - Page 18 of 164
CONCEPT DESIGN \\ 30 December 2020VAIL, CO
CHILDREN’S GARDEN SITE
January 5, 2021 - Page 19 of 164
2
CHILDREN’S GARDEN SITE_VAIL, CO
CONCEPT DESIGN \\ 30 December 2020
TABLE OF CONTENTS
00.0
01.0
02.0
03.0
zoning
site
unit plans
elevations
January 5, 2021 - Page 20 of 164
00.0 \\ ZONING:
3
CHILDREN’S GARDEN SITE_VAIL, CO
CONCEPT DESIGN \\ 30 December 2020 GENERAL SITE PLANPROJECT ZONING | Housing Zone District H
PARKING REGULATIONS
1. H:
Provide adequate sites for employee housing which, because of the nature
and characteristics of employee housing, cannot be adequately regulated by
the development standards prescribed for other residential zone districts.
It is necessary in this zone district to provide development standards
specifically prescribed for each development proposal or project.
2. Conditional Uses:
Child daycare facilities, eating and drinking establishments, health clubs,
retail stores and establishments
3. Development Standards:
Development standards shall be as proposed by the applicant, as prescribed
by the planning and environmental commission, and as adopted on the
approved development plan
- Lot area and site dimensions
- Building height
- Density control (including gross residential floor area)
4. Setbacks:
20’-0” from the perimeter of the zone district
5. Site Coverage:
55% (max)
5. Landscaped Area:
30% (min)
15’ in width with a minimum area of no less than 300 square feet
No parking or loading can be located within any setback area
1.4 spaces required per dwelling unit
145 NORTH FRONTAGE
ROAD
January 5, 2021 - Page 21 of 164
00.0 \\ ZONING:
4
CHILDREN’S GARDEN SITE_VAIL, CO
CONCEPT DESIGN \\ 30 December 2020 EXISTING SITEFIRE APPARATUS ACCESS REQUIREMENTS 2018 IFC
1. Required Access:
Fire apparatus access road shall extend within 150 feet of all portions of the exterior walls of the
first story of the building, as measured by an approved route around the exterior of the building.
The fire code official is authorized to increase the dimension of 150 feet where any of the following
conditions occur:
-the building is equipped throughout with an approved automatic sprinkler system
-Fire apparatus access roads cannot be installed because of location on property, topography,
waterways, nonnegotiable grades, or other similar conditions, and an approved alternative
means of fire protection is provided
-There are not more than two Group R-3 or Group U occupancies
Approved fire apparatus access road with a 26’-0” wide asphalt, concrete, or other approved surface
(D102.1).
2. Building Height:
Buildings or facilities exceeding 30’ or three stories in height shall have at least two means of fire
apparatus access for each structure (D104.1).
3. Aerial Fire Apparatus Access Roads:
Where vertical distance between the grade plane and the highest roof surface exceeds 30’,
approved aerial fire apparatus access roads shall be provided (D105.1). At least one of the required
access routes meeting this condition shall be located within 15’-30’ from the building, positioned
parallel to one entire side of the building. The side of the building on which the aerial fire apparatus
access road is positioned shall be approved by the fire code official (D105.3).
4. Grade :
Access roads with grades steeper than 10% to require approval from fire chief (D103.2).
5. Dead Ends:
Dead-end access roads in excess of 150’ shall be provided with width and turnaround provisions
(D103.4).
6. Turning Radius:
Minimum turning radius to be determined by the fire code official (D103.3).
January 5, 2021 - Page 22 of 164
I -70 FRONTAGE ROAD
PROPERTY LINE
PROPERTY LINE
TOTAL AREA:
100,366 SF -2.3 ACRES
30-40% SLOPE
> 40% SLOPE
*ENTIRE SITE IS IN A HIGH ROCK-FALL HAZARD ZONE 20'20'20'20'
CHILDREN'S GARDEN SITE
SLOPE
00.0 \\ ZONING:
5
CHILDREN’S GARDEN SITE_VAIL, CO
CONCEPT DESIGN \\ 30 December 2020
existing slope
January 5, 2021 - Page 23 of 164
z z c c c c cWATER ENTRYTRASHLOBBY/
LOUNGE
BIKE WASH
1" = 40'-0"1 PARKING LEVEL 0'20'80'40'
PICNIC
AREA
+8214’-6”
STORAGE LOCKERS
STORAG
E
L
O
C
K
E
R
S
02.0 \\ SITE:
CHILDREN’S GARDEN SITE_VAIL, CO
CONCEPT DESIGN \\ 30 December 2020
January 5, 2021 - Page 24 of 164
SHARED PATIO1" = 40'-0"1 Level 01
0'20'80'40'
PICNIC
AREA
+8226’-6”02.0 \\ SITE:
CHILDREN’S GARDEN SITE_VAIL, CO
CONCEPT DESIGN \\ 30 December 2020
January 5, 2021 - Page 25 of 164
LOUNGE
1" = 40'-0"1 Level 02
0'20'80'40'
PICNIC
AREA
+8237’-6”02.0 \\ SITE:
CHILDREN’S GARDEN SITE_VAIL, CO
CONCEPT DESIGN \\ 30 December 2020
January 5, 2021 - Page 26 of 164
LAUNDRY
1" = 40'-0"1 Level 03 0'20'80'40'
+8248’-6”02.0 \\ SITE:
CHILDREN’S GARDEN SITE_VAIL, CO
CONCEPT DESIGN \\ 30 December 2020
January 5, 2021 - Page 27 of 164
LAUNDRY
1" = 40'-0"1 Level 04
0'20'80'40'
+8259’-6”02.0 \\ SITE:
CHILDREN’S GARDEN SITE_VAIL, CO
CONCEPT DESIGN \\ 30 December 2020
January 5, 2021 - Page 28 of 164
0'20'80'40'1" = 40'-0"1 ROOF LEVEL
ROOF PLAN
ROOF DESIGNED
TO ACCOMMODATE
FUTURE SOLAR
PANEL MOUNTING
02.0 \\ SITE:
CHILDREN’S GARDEN SITE_VAIL, CO
CONCEPT DESIGN \\ 30 December 2020
January 5, 2021 - Page 29 of 164
Level 01
8,226' - 6"
Level 02
8,237' - 6"
Level 04
8,259' - 6"
Level 03
8,248' - 6"
PARKING LEVEL
8,214' - 6"
ROOF
8,270' - 6"
0'10'40'20'1" = 20'-0"1 SECTION
MULTIFAMILY BUILDING Unit Count GRFA / unit Total SF
2B/1b 49 834 40,866 73.8%
1B/1b 7 613 4,291 7.7%
Laundry & Lounge 855 1.5%
Circulation 9,384 16.9%
Total BUILDING 56 55,396
Total Beds 210
Max Building Height:65' max 4-stories over podium
Parking Spaces:56 1/unit
Tuck-Under Garage (Exterior)6,405
unit matrix
STORAGETUCK-UNDER
PARKING
02.0 \\ SITE:
CHILDREN’S GARDEN SITE_VAIL, CO
CONCEPT DESIGN \\ 30 December 2020
January 5, 2021 - Page 30 of 164
24' - 6"22' - 6"12' - 0"12' - 0"12' - 0"
1/4" = 1'-0"
2 BED PLAN
GROSS:
NET:
834 sf
735 sf LOCKABLE PANTRYDW BENCH / COAT HOOKS30” FRIDGE24” ELECTRIC RANGEbasis of design // 2 bedroom02.0 \\ UNIT PLANS:
CHILDREN’S GARDEN SITE_VAIL, CO
CONCEPT DESIGN \\ 30 December 2020
January 5, 2021 - Page 31 of 164
basis of design // 1 bedroom
12' - 0"13' - 0"24' - 6"1/4" = 1'-0"
1 BED PLAN
GROSS:
NET:
613 sf
575 sf LOCKABLE PANTRYDW
30” FRIDGE
24” ELECTRIC
RANGE
02.0 \\ UNIT PLANS:
CHILDREN’S GARDEN SITE_VAIL, CO
CONCEPT DESIGN \\ 30 December 2020
January 5, 2021 - Page 32 of 164
03.0 \\ ELEVATIONS:
CHILDREN’S GARDEN SITE_VAIL, CO
CONCEPT DESIGN \\ 30 December 2020
TRADITIONAL MOUNTAIN ARCHITECTURE
Consitent with the mountain vernacular of Vail, any new affordable or workforce units are intended
to merge with their surroundings. Pitched rooves, neutral materials, a strong base, and mountain-
modern detailing will help the building blend in with its neighbors across frontage road while
maintaining character and identity.
January 5, 2021 - Page 33 of 164
STUCCO
LP SMARTSIDE
LAP SIDING
NW Factory Finish “Teton”
LP SMARTSIDE
NICKEL GAP
NW Factory Finish “Tahoe”
materiality03.0 \\ ELEVATIONS:
CHILDREN’S GARDEN SITE_VAIL, CO
CONCEPT DESIGN \\ 30 December 2020
January 5, 2021 - Page 34 of 164
PROPOSED BUILDING
MAX HEIGHT: 5 storiesMIDDLE CREEK
MAX HEIGHT: 7+ stories
03.0 \\ ELEVATIONS:
CHILDREN’S GARDEN SITE_VAIL, CO
CONCEPT DESIGN \\ 30 December 2020
January 5, 2021 - Page 35 of 164
VA I L TO W N C O UNC I L A G E ND A ME MO
I T E M /T O P I C : Update on C hildren's G arden of L earning Facility R elocation
P RE S E NT E R(S ): Tom K assmel, Town E ngineer
AC T IO N RE Q UE S T E D O F C O UNC IL : R eview and discuss material and conf irm staff is
proceeding in the right direction.
B AC K G RO UND: T he Town of Vail is currently in the design and entitlement process of
temporarily relocating the C hildren’s Garden of L earning (C G L ) to the L ionshead Parking
S tructure Oversize L ot, aka “C harter Bus L ot”, in order to make Middle Creek L ot 3 available for a
proposed deed-restricted housing development. S taff will provide an update on the process,
design and schedule
S TAF F RE C O M M E ND AT I O N: Review and discuss material and conf irm staf f is proceeding in
the right direction.
AT TAC H ME N TS :
Description
Memo
Plan Overivew
January 5, 2021 - Page 36 of 164
To: Town Council
From: Tom Kassmel, Town Engineer
Date: 1-5-21
Subject: Children’s Garden of Learning Relocation Update
I. SUMMARY
The Town of Vail is currently in the design and entitlement process of temporarily
relocating the Children’s Garden of Learning (CGL) to the Lionshead Parking Structure
Oversize Lot, aka “Charter Bus Lot”, in order to make Middle Creek Lot 3 available for a
proposed deed-restricted housing development. Pursuant to the Vail Town Code, an
application for a conditional use permit is required for an early childhood education
center at the Charter Bus Lot and must be reviewed and approved by the Town of Vail
Planning & Environmental Commission. The Town engaged Pierce Austin Architects
this past fall to provide architectural and site design of the proposed CGL relocation;
and Palomar Modular Buildings was the successful respondent to an RFP this past fall
for modular building construction.
The design team, PA Architects, Palomar, CGL, and staff, have been working towards
providing a modular construction design that will work well for CGL and fit well on the
Charter Bus Lot site, both functionally and aesthetically. The design team received
initial feedback from the DRB in early December and plan to return with a revised
design on January 6 and 20, as necessary. The design team also received feedback
from PEC in late December; with the focus of the feedback being the concern of the
displacement of oversize vehicles and possible traffic conflicts with the parking
structure. The design team will return to PEC on January 11, with updates on traffic
concerns, and a clarification of the oversize vehicle displacement.
The displacement of the existing 11 oversize vehicles will cause a shift in current
operations, a shift that will need to occur regardless at some point when the Civic Area
Master Plan and Civic Hub are implemented. The intent is to have oversize vehicles
(Charter Buses, RV’s, vehicles w/ trailers, Special Event vehicles, etc..), drop
passengers off at the LHTC or VVTC, and then park in alternate designated areas. In
general, these designated areas would be in West Vail, either in front of Safeway/City
Market or just west of the West Vail Fire Station. From these locations the driver may
then ride the West Vail Express, Red or Green bus to their desired destination. Charter
buses will be directed to park in the Charter bus parking across from City Market (300’
January 5, 2021 - Page 37 of 164
Town of Vail Page 2
of parking). RV’s and vehicles with trailers will be directed to park west of the WV Fire
Station during the ski season (2100’ of parking), and likely across from Safeway (1300’
of parking) during the summer months. Both these areas have capacity during the
identified seasons, except on rare occasions, like the Charter Bus Lot. These could be
first come first serve spaces just like the Charter Bus Lot is now; and could also be by
permit only for overnight parking. The no camping regulation, as is enforced now at the
Charter Bus Lot, would be maintained. Special Event vehicles could do the same, with
additional potential to provide space for Special Event vehicles at the expanded Public
Works facility once completed and as needed for certain events.
Next Steps:
DRB January 6 & 20 (as needed)
PEC January 11
Palomar Modular Contract Award January 19
Modular Design, Permitting, & Construction February 1 – May 15
General Contractor Bid & Award February 15 – March 16
Modular Delivery & Install May 15 - June 15
Modular Exterior and Site Construction April 12 – August 15
CO & CGL Relocation August 15 – Sept 1
II. ATTACHMENT
Building and Site plan
January 5, 2021 - Page 38 of 164
COMMON PATH OF TRAVEL PERMITTED: 75'-0" MAX.COMMON PATH OF TRAVEL PROVIDED: COMMON PATH OF TRAVELEXIT TRAVEL DISTANCE PERMITTED: 200'-0" MAX.EXIT TRAVEL DISTANCE PROVIDED: EXIT TRAVEL DISTANCEOCCUPANCY GROUP: EDUCATION (E)TOTAL UNITS: 1TOTAL FLOOR AREA: 4696 SFEDUCATION (E) DAYCARE AREA = 35 SF NETOCCUPANT LOADRoomname101ELEVATIONA1011SIM100'-0"SPOT ELEVATION1A101SIMDETAIL NUMBERSHEET WHERE SHOWNSECTION LETTERSHEET WHERE SHOWNDETAIL DESIGNATORBUILDING SECTION DESIGNATOR101DOOR DESIGNATOR1iWINDOW DESIGNATOR0GRID LINE1iWALL TYPE1REVISION NUMBERLEVEL INDICATORNAME INTERIOR ELEVATION DESIGNATORA6011ELEVATION NUMBERSHEET NUMBERDOOR NUMBERROOM NUMBEREXTERIOR ELEVATION DESIGNATORA3011ELEVATION NUMBERSHEET NUMBER00 00 00CONSTRUCTION SPECIFICATION INSTITUTE SECTION NUMBER -REFER TO PROJECT MANUAL FOR PRODUCT SPECIFICATION4'-5"FACE OF STRUCTURE TO FACE OF STRUCTURE NPROJECT NORTH°±ɎW/<ROUNDWITHDEGREESPLUS OR MINUSPROPERTY LINEANGLECENTER LINETHESE PLANS WERE DESIGNED TO CONFORM WITH THE LATEST INTERNATIONAL BUILDING AND RESIDENTIAL CODES. DUE TO CONTINUOUS CHANGES IN BOTH LOCAL AND NATIONAL BUILDING CODES, ACCOMMODATING ALL BUILDING RESTRICTIONS IS IMPOSSIBLE. THEREFORE, THESE PLANS ARE SUBJECT TO LOCAL REQUIREMENTS AND INTERPRETATIONS. IT BECOMES THE RESPONSIBILITY OF THE BUILDER TO MAKE CERTAIN THESE PLANS COMPLY TO LOCAL CODE REQUIREMENTS.DO NOT SCALE DRAWINGS. IF CRITICAL DIMENSIONS DO NOT APPEAR ON THE DRAWINGS, NOTIFY ARCHITECT. IF DISCREPANCIES OCCUR BETWEEN DRAWINGS OR BETWEEN THE DRAWINGS AND SPECIFICATIONS, NOTIFY THE ARCHITECT FOR RESOLUTION.SQUARE FOOTAGES ON PLANS EQUAL GROSS FOR BUILDING DEPARTMENT USE ONLY. NOT TO BE USED FOR SALES OR LEASEABLE AREAS.DIMENSIONS LOCATING NEW CONSTRUCTION ARE TO THE FACE OF THE FRAMING AND CONCRETE OR CENTERLINE OF STRUCTURE BY WAY OF GRID LINE UNLESS NOTED OTHERWISE.DETAILS AND NOTES INDICATE TYPICAL CONDITIONS. FOR MINOR DEVIATIONS FROM TYPICAL DETAILS ARE TO BE ANTICIPATED AND ARE INFERRED. DETAILS AND NOTES PROVIDE DIRECTIONS AND OUTLINE THE DESIGN INTENT. THE CONTRACTOR SHALL USE PROFESSIONAL JUDGMENT WHEN DEALING WITH SIMILAR CONDITIONS.EVERY EFFORT HAS BEEN MADE TO ELIMINATE ERRORS DURING THE PREPARATION OF THESE DRAWINGS. BECAUSE PIERCE AUSTING ARCHITECTS CANNOT GUARANTEE AGAINST THE POSSIBILTY OF HUMAN ERROR, IT IS THE OBLIGATION OF THE BUILDER TO VERIFY THE ACCURACY OF ALL DETAILS, DIMENSIONS, AND BE PERSONALLY RESPONSIBLE FOR THEM.THE PLANS, DRAWINGS, SPECIFICATIONS, DESIGNS, AND ENGINEERING HAVE BEEN DEVELOPED BY PIERCE AUSTIN ARCHITECTS SOLEY FOR ITS USE IN PREPARING AND SUBMITTING CONSTRUCTION CONTRACTS. PIERCE AUSTIN ARCHITECTS MAKES NO WARRANTY OF ANY KIND, LIABILITY, OR RESPONSIBLITY WHATSOEVER FOR THE PROPRIETY, EFFICACY, OR FITNESS OF SUCH WORK WHEN USED BY ANY OTHER PARTY FOR ANY OTHER PURPOSE, EXCEPT WHEN COVERED BY PIERCE AUSTIN ARCHITECTS WARRANTIES ACCOMPANYING ITS OWN CONTRACTS.OWNER:TOWN OF VAIL / CHILDRENS GARDENARCHITECT:BILL PIERCE, PRINCIPAL PIERCE AUSTIN ARCHITECTS1650 E. VAIL VALLEY DRIVE, C-1VAIL, COLORADO 81657P: 970.476.6342E: bill@vailarchitects.comOWNERS REP:COMPANYNAMEMAILING ADDRESSTOWN STATE ZIPP: 555.555.5555E: person@example.comCONTRACTOR:COMPANYNAMEMAILING ADDRESSTOWN STATE ZIPP: 555.555.5555E: person@example.comSTRUCTURAL :COMPANYNAMEMAILING ADDRESSTOWN STATE ZIPP: 555.555.5555E: person@example.comCIVIL:COMPANYNAMEMAILING ADDRESSTOWN STATE ZIPP: 555.555.5555E: person@example.comMEPs:COMPANYNAMEMAILING ADDRESSTOWN STATE ZIPP: 555.555.5555E: person@example.comBUILDING CODE:2018 International Building Code2018 International Residential Code2018 International Fire Code2018 International Plumbing Code2018 International Mechanical Code2018 International Fuel Gas Code2018 International Energy Conservation Code2018 International Existing Building Code2017 National Electrical CodeCONSTRUCTION TYPE:V-AUNITS:1OCCUPPANCY TYPE:E1650 Fallridge Road, Suite C-1Vail, Colorado 81657f.(970) 476-4901 p.(970)476-6342NOT FOR CONSTRUCTIONA0.00COVERCGOL LHPSProject Number - 2008LIONSHEAD PARKING STRUCTUREVAIL, CO 8165712.24.20DRB SETADMINISTRATIVE INFO.BUILDING CODE SUMMARY PROJECT DIRECTORYSitus Address 350 S FRONTAGE RD WTax Area SC202 -VAIL (TOWN) & LIONSHEAD TIF -SC202Parcel Number 2101-064-07-012Legal Summary Subdivision: VAIL LIONSHEAD FIL 1 Block: 2 Lot: 1CHILDREN'S GARDEN OF LEARNING AT LIONSHEAD PARKING GARAGEVAIL, CO 81657PROJECT LOCATION'$7( 12 '(6&5,37,21LIFE SAFETYDRAWING CONVENTIONSMISC. ABBREVIATIONSGENERAL NOTESUPDATESHEET INDEXSHEET # DESCRIPTION BY ISSUE DATEARCHITECTUREA0.00 COVER PAA 12.24.20A0.03EXTERIOR MATERIALSPAA12.24.20A0.05SITE CALCPAA12.24.20A0.06SITE PLANPAA12.24.20A0.07LANDSCAPE PLANPAA12.24.20A0.08CODE STUDY / EGRESS STUDY PAA12.24.20A0.09GRADING PLANPAA12.24.20A1.01MAIN LEVELPAA12.24.20A1.02ROOF PLANPAA12.24.20A1.11LEVEL 1 RCPPAA12.24.20A2.01NORTH & WEST ELEVATIONPAA12.24.20A2.02SOUTH & EAST ELEVATIONPAA12.24.20A3.01BUILDING SECTIONSPAA12.24.20A6.01DOOR SCHEDULEPAA12.24.20A6.02WINDOW SCHEDULEPAA12.24.20A9.013DPAA12.24.20A9.023DPAA12.24.20A9.033DPAA12.24.20A9.053D RENDERSPAA12.24.20A9.063D RENDERSPAA12.24.20A9.073D RENDERSPAA12.24.20SHEET INDEXJanuary 5, 2021 - Page 39 of 164
REF.UPEXISTING TICKET BOOTH & PLANTERSADA12345679HIKING LOOPTEACHER ACCESS FROMPARKING GARAGE8TRASH ENCLOSURETOWN OF VAIL SNOWSTORAGE AREABOLLARDS -PAINTED HIGH VISIBILITY YELLOWEXISTING LIONSHEADGARAGE STRUCTUREE. LIONSHEAD CIRCONCRETE DRAINAGE PANBOLLARDS -PAINTED HIGH VISIBILITY YELLOWPARKING STRIPESSTACKED BLOCK RETAINING WALLPLAYGROUND ACCESS GATEWOOD BENCHPLAYGROUND ACCESS GATEBUILDING FOOTPRINT -4696SF1650 Fallridge Road, Suite C-1Vail, Colorado 81657f.(970) 476-4901 p.(970)476-6342NOT FOR CONSTRUCTIONA0.06SITE PLANCGOL LHPSProject Number - 2008LIONSHEAD PARKING STRUCTUREVAIL, CO 8165712.24.20DRB SETNORTH'$7( 12 '(6&5,37,211" = 10'-0"1SITE PLANJanuary 5, 2021 - Page 40 of 164
1650 Fallridge Road, Suite C-1Vail, Colorado 81657f.(970) 476-4901 p.(970)476-6342NOT FOR CONSTRUCTIONA9.073D RENDERSCGOL LHPSProject Number - 2008LIONSHEAD PARKING STRUCTUREVAIL, CO 8165712.24.20DRB SET'$7( 12 '(6&5,37,21January 5, 2021 - Page 41 of 164
1650 Fallridge Road, Suite C-1Vail, Colorado 81657f.(970) 476-4901 p.(970)476-6342NOT FOR CONSTRUCTIONA9.033DCGOL LHPSProject Number - 2008LIONSHEAD PARKING STRUCTUREVAIL, CO 8165712.24.20DRB SET'$7( 12 '(6&5,37,21January 5, 2021 - Page 42 of 164
VA I L TO W N C O UNC I L A G E ND A ME MO
I T E M /T O P I C : Updates and A mendments to Housing P olicies Regarding I nclusionary Zoning,
Commercial L inkage, and Residential L inkage
P RE S E NT E R(S ): George Ruther, Housing Director, A ndrew K nudsten, E P S , P rincipal and
Rachel Schindman, E P S, Senior Analyst
AC T IO N RE Q UE S T E D O F C O UNC IL : P rovide policy direction to the V L HA and P E C
B AC K G RO UND:
T he Vail Town C ouncil has instructed the Vail L ocal Housing A uthority and Town staf f to pursue
updates and amendments to both inclusionary zoning and commercial linkage, including the
possible adoption of residential linkage.
T he objectives of this initiative are to achieve the following:
Update the payment of fees in lieu amounts and method of calculation to more accurately
reflect current costs to the Town of Vail (policy)
P rioritize the methods of mitigation to place a greater emphasis on on-site and of f -site units
in Town versus payment of f ees in lieu (pol icy/implementation)
E valuate mitigation rates (%) to ensure development impacts of new employee generation
are adequately addressed by the private sector (policy)
E valuate additional mitigation requirements to more equitably distribute the need to address
increased demands in housing need across all types of development.
(policy/impl ementation)
AT TAC H ME N TS :
Description
Inclusionary Zoning/Commercial Linkage P olicy D irection
193175- Town Council C ompiled Material - 12-29-20
January 5, 2021 - Page 43 of 164
To: Vail Town Council
From: George Ruther, Housing Director
Vail Local Housing Authority
Town of Vail Planning & Environmental Commission
Date: January 5, 202 1
Subject: Recommendation on updates and amendments to housing policies regarding
inclusionary zoning, commercial linkage, and residential linkage
1. SUMMARY
The purpose of this agenda item is to forward the recommendation of the Vail Local Housing
Authority and the Town of Vail Planning & Environmental Commission on updates and
amendments to housing policies regarding inclusionary zoning, commercial linkage, and
residential linkage. The request for this recommendation is at the instruction of the Vail Town
Council.
Recommendations will be presented for consideration on the following topics:
o Payment of Fees in Lieu Calculation Method
o Mitigation Rate
o Prioritization of Mitigation Methods
o On-site, Off-site, and Out of Town Mitigation
o Application of Regulations, including the addition of Residential Linkage
Requirements
o Adoption of a broader approach(s) to addressing the needs for additional deed
restricted housing in the Town of Vail beyond direct mitigation of development
impacts (catch -up versus keep-up)
This policy update and amendment discussion supports the Vail Town Council’s goals,
initiatives, and priorities outlined in the Vail Town Council Action Plan 2018 – 2020. Specifically,
accommodating the need for housing within the community as the Town Council has
determined housing is critical infrastructure.
In the end, the Vail Town Council is being asked to provide policy direction to the Vail
Local Housing Authority and the Town of Vail Planning & Environmental Commission
thereby allowing the Authority and Commission to continue developing policy
implementation strategies and recommendation for further Town Council consideration
and adoption.
January 5, 2021 - Page 44 of 164
Town of Vail Page 2
2. BACKGROUND
The Vail Town Council has instructed the Vail Local Housing Authority and Town staff to pursue
updates and amendments to both inclusionary zoning and commercial linkage, including the
possible adoption of residential linkage. The objective s of this initiative are to achieve the
following:
• Update the payment of fees in lieu amounts and method of calculation to more
accurately reflect current costs to the Town of Vail (policy)
• Prioritize the methods of mitigation to place a greater emphasis on on-site and off-site
units in Town versus payment of fees in lieu (policy/implementation )
• Evaluate mitigation rates (%) to ensure development impacts of new employee
generation are adequately addressed by the private sector (policy)
• Evaluate additional mitigation requirements to more equitably distribute the need to
address increased demands in housing need across all types of development.
(policy/implementation)
The Vail Local Housing Authority and the Town’s Housing Department presented background
information on the Town’s adopted housing policies and regulations to the Planning &
Environmental Commission on October 12, and December 14, 2020. In doing so, the
Commission requested information on the following:
• Peer resort review
• Overall effectiveness of the adopted regulations.
Inclusionary zoning and commercial linkage have been effective in helping the Vail community
keep up with the existing deficit in present housing demand. Since adoption, approximately 107
employees of 357 jobs generated have been provided housing and a total of approximately
$3.4M has been collected in fee in lieu payments since 2015. These numbers represent only a
small percentage of the total demand for housing created as a result of new employee
generation (jobs) caused by development within the community. As adopted, for each 10 new
jobs created as a result of development, 2 employees are provided housing by the private
sector developer. Housing for the remaining 8 employees must come from other sources,
including the Town of Vail, public/private partnerships, and the free-market. A review of peer
resort communities reveals Vail has some of the lowest mitigation rates (%) amongst its peers.
A summary of the peer resort review matrix has been attached for reference.
Fee in Lieu Payment Calculation Method
The current fee in lieu payment amounts are based upon the estimated gap in affordability
between 80% of area median income per household in Eagle County ($84,680) and the median
price of residential dwelling units in the Town of Vail. Currently, the fee in lieu rate for
inclusionary zoning is $320.90 per square foot and $177,733 .00 per employee for commercial
linkage. Each of these amounts includes an administrative fee of $4.90 per square foot and
$4,033 per employee, respectively.
The Vail Town Council has expressed an interest in changing the policy for determining the
payment rate from the gap in affordability to the MLS Sales Data or actual cost of constructing
deed-restricted homes. A table has been created comparing and contrasting each of these
January 5, 2021 - Page 45 of 164
Town of Vail Page 3
options for consideration and is attached for reference. When considering this change the Vail
Town Council may decide to use the following factors for evaluation:
• Build new units versus purchase
existing
• Availability, completeness, and
accuracy of data
• Ease of updating data on a recurring
basis
• Leading versus trailing indicators
• Timeliness of data
• Credibility of data
Mitigation Rate (%)
The Town’s inclusionary zoning and commercial linkage housing mitigation tools were originally
adopted by the Vail Town Council in 2008. The mitigation tools were adopted to ensure that new
residential and commercial development and redevelopment provided for a reasonable amount
of deed-restricted housing to mitigate the impact on the need for additional housing resulting
from said development and redevelopment. Mitigation rates were adopted to mitigate the
resulting impact. The mitigation rate for commercial linkage is 20% of the net new employee
jobs generated, and for inclusionary zoning the mitigation rate is 10% of the net new floor area
created. These mitigation rates result in a 1:4 and 1:9 , developer required to community
required housing mitigation ratios.
By comparison, most peer resort communities have adopted higher housing mitigation rates (%)
for both commercial and residential development. These higher rates place greater obligation
on the private sector to mitigate the need for additional housing. Aspen/Pitkin County, for
example, has mitigation rates up to 60%, or a 3:2 housing mitigation ratio .
Prioritization of Mitigation Methods
Housing mitigation tools establish methods by which mitigation can be achieved. Presently, the
Vail Town Code grants sole discretion to the applicant, allowing the applicant to self-select and
determine the method of mitigation they believe is most appropriate. Each of the methods is
equally valued. Currently, an applicant can select one, or any combination, of the following
mitigation method options:
• On-site Units
• Off-site Units
• Payment of Fees in Lieu
• Conveyance of Property On-site
• Conveyance of Property Off-site
Anecdotally, applicants have selected mitigation methods in the following order:
1) On -site Units *
2) Off-site Units
3) Payment of Fees in Lieu
The Town has yet to receive the conveyance of property as a form of mitigation.
(note: *Some zone districts require 100% or 50% of units on-site, depending upon the district)
The type and size of the development or redevelopment project are determining factors when
an applicant selects a mitigation method. Most of the large-scale residential projects completed
requiring mitigation satisfied the housing requirement through on-site units, or a combination of
January 5, 2021 - Page 46 of 164
Town of Vail Page 4
on-site and off-site units. By contrast, small-scaled residential and commercial projects rely
upon payment of fees in lieu. In all instances, payment of fees in lieu are used to provide for
fractions of housing requirements (i.e., < 1 whole employee). For reference, since 2015, the
Town has collected $3,312,995.54 in payment of fees in lieu.
On-site, Off-site, or Out of Town
An additional obligation of both commercial linkage and inclusionary zoning is where the
mitigation is provided, meaning on-site and/or off-site. It is intended that at least 50% of the
resulting obligation is provided on-site. In some instances, 100% of the obligation is to be
provided on-site. Presently, when provided off-site, the off-site location must be located within
the Town of Vail. Out of town housing locations are currently prohibited. Again, this is an
intended policy outcome which was discussed and determined at the time of adoption of both
inclusionary zoning and commercial linkage. As discussed, there are policy trade -offs
associated with each option which must be evaluated. For example, on-site units optimize
otherwise scarce public land resources and out of town units may bring a lower cost of
construction but additional financial and environmental impacts to the community. Regardless,
on-site, off-site and out of town mitigation each have unintended policy consequences that must
also be considered.
Application of Regulations
Commercial linkage and inclusionary zoning are two reactive regulatory approaches to
accommodating the need for additional housing as a result of new development. Neither is a
proactive approach by the Town towards addressing the existing community housing needs.
These two tools are often described as “keep up” tools and do not address the housing deficit
that presently exists. Tools which address the existing deficit of housing are proactive
approaches and are better described as “catch up” tools. From legal and policy perspectives,
these are two very different approaches with very d ifferent policy implications and outcomes.
The Town’s approach to implementing commercial linkage and inclusionary zoning are uniquely
different from many of its peer resort communities. Commercial linkage requirements apply
equally to development and redevelopment in all commercial zone districts, while inclusionary
zoning requirements only apply to development and redevelopment in a select few residential
zone districts. As adopted, not all residential development and redevelopment is obligated to
mitigate for the increase in housing need created as a result of development. Instead, that
obligation has been placed on public sector to address.
Residential development has been proven to create a significant demand for job generated by
homes in a community, based upon independent studies. Examples of jobs generated include
property management, housekeeping, interior and exterior home maintenance, landscaping,
etc. Presently, residential development in the Hillside Residential, Single-family Residential,
Two-family Residential, Two-family Primary/Secondary Residential, Residential Cluster, Low
Density Multiple Family Residential, and Medium Density Multiple Family Zone Districts is
exempt from the application of inclusionary zoning requirements. This exemption is an intended
policy outcome determined at the time of inclusionary zoning adoption.
January 5, 2021 - Page 47 of 164
Town of Vail Page 5
3. RECOMMENDATION
The Vail Town Council is the policy making body of the Town of Vail. Upon determination of
policy direction by the Town Council, the Vail Local Housing Authority will prepare a proposal for
implementation to be presented to the Town of Vail Planning & Environmental Commission for
recommendation to the Vail Town Council.
The Vail Local Housing Authority and Planning & Environmental Commission recommend the
following updates and amendments in policy direction:
A. Fee in Lieu Payment Calculation Method
The payment of fees in lieu amounts for both inclusionary zoning and commercial linkage, and
the associated administrative fees, require updating. The Vail Local Housing Authority and
Planning & Environmental Commission recommend fees be updated to accurately reflect
the Town’s actual costs of accepting the obligation to provide the housing in lieu of the
applicant doing so themselves.
The Vail Town Council must determine whether the Town is more likely to use payment of fees
in lieu funds to construct new homes or to purchase existing homes. Given the scarcity of
developable land along with the difficulties of developing in Vail, the Authority and
Commission recommend the Town use the funds collected to purchase existing homes
and fund partnerships with the private sector.
The Vail Town Council must determine the frequency at which they wish to update payment of
fees in lieu amounts. The more frequent the fee in lieu amount is updated, the more important it
is to ensure the data sources are accurate, timely, relevant, readily available and the method of
updating is easy to complete. Due to the rapidly changing nature of the real estate market,
the Authority and Commission recommend an update occurs at least each one to two
years. Said update should be by mandate of the Vail Town Code and funded by the Vail
Town Council.
B. Mitigation Rate (%)
The current mitigation rates (%) have proven to be less than effective at addressing the Town’s
housing shortage and places a disproportionate amount of the obligation back onto the Vail
community to provide additional housing. The Town’s housing problems are not the result of
the percentage of employees housed. Instead, it is the percentage of employees not provided
housing. The Vail Local Housing Authority and Planning & Environmental Commission
recommend adopting increased mitigation rates (%) for both inclusionary zoning and
commercial linkage thereby redistributing a greater obligation on the applicant to provide
housing for the employees of the jobs generated as a result of development. A more exact
mitigation rate (%) will be evaluated and proposed for consideration at a later date.
C. Prioritization of Mitigation Methods
The Vail Local Housing Authority and Planning & Environmental Commission
recommend adopting a prioritization of mitigation methods with built-in incentives for
implementing the Town’s more preferred options. The applicant would maintain sole
discretion to select the option(s) desired, however, the mitigation rate (%) would increase along
January 5, 2021 - Page 48 of 164
Town of Vail Page 6
a scale as one moves from Option #1 to #7, in order of prioritization. The recommended order of
prioritized options is as follows:
1. Construct new units off-site or on-site and in Town
2. Acquire deed restrictions on existing units in Town
4. Acquire title to developable land in Town (housing land bank)
5. Acquire deed restrictions on new units constructed out of Town
6. Acquire deed restrictions on existing units out of Town
7. Payment of fee in lieu
An illustrative graph has been prepared to visually communicate the concept of a sliding scale
of mitigation rates (%) based upon the Town’s prioritization of mitigation methods and attached
for reference.
D. Application of Regulations
The increased demand for housing is not only created by commercial development. The Vail
Local Housing Authority and Planning & Environmental Commission recommend an
amendment to the Town’s Zoning Code to add residential linkage as an additional
housing mitigation tool for residential development and redevelopment projects. To do so
requires additional study and the need for an updated rational nexus study which includes jobs
generated by residential development. The last update to the Town’s rational nexus study was
in 2016 . The update did not include generation rates resulting from residential development.
The cost of an update to the rational nexus study to incorporate generation rates for residential
linkage is not in authorized scope of work.
E. Adoption of Broader Approaches
The Town staff focused its update and amendment efforts to only those housing policies which
impact the implementation of inclusionary zoning and commercial linkage. In discussing the
issues, however, the Vail Local Housing Authority and the Planning & Environmental
Commission expressed a strong interest in focusing on adopting broader approaches to
addressing the housing needs. Specifically, the Vail Local Housing Authority and Planning
& Environmental Commission recommend efforts and initiatives be undertaken by the
Vail Town Council which place greater emphasis on “catch-up” housing opportunities.
These opportunities are intended to be proactive in approach and might include such initiatives
as public/private partnerships, establishing dedicated funding sources, offering free -market
incentives, etc. Inclusionary zoning, commercial linkage and residential linkage are all widely
accepted “keep-up” housing opportunities. In contrast, these are reactive in approach and only
yield new housing units when new development or growth within the community occurs.
Furthermore, these approaches place an imbalance of the housing burden on the development
community when it is more likely that greater community wide participation is needed.
January 5, 2021 - Page 49 of 164
FEE-IN-LIEU CALCULATIONJanuary 5, 2021 - Page 50 of 164
Economic & Planning SystemsTown of Vail Housing Policy Analysis | January 5, 2021FEE-IN-LIEU CALCULATIONMetric Description Factor Variable Calculation ExampleStep 1: Affordable Home PriceBased on 30% of income, purchase assumptions (e.g. down payment, interest rate, loan term)Total CostA$20,000Step 2: Market Home Price (per square foot)Based on MLS sales data (all sales, or defined parameters)Per Square Foot CostB$100Step 3: Size of Resident HousingTOV guidelines for target home type (dorm, 1BD, 2BD, etc)Unit Square FootageC500Step 3: Market Cost to Provide Resident HousingSize * market price per sq. ft. Total CostD = B * C $50,000Step 4: Calculate Gap (Fee)Market Cost - Affordable Purchase Price Affordability GapE = D - A $30,000January 5, 2021 - Page 51 of 164
MITIGATION OPTIONSJanuary 5, 2021 - Page 52 of 164
Economic & Planning SystemsTown of Vail Housing Policy Analysis | January 5, 2021MITIGATION OPTIONSJanuary 5, 2021 - Page 53 of 164
PEER COMMUNITY COMPARISONSJanuary 5, 2021 - Page 54 of 164
Economic & Planning SystemsTown of Vail Housing Policy Analysis | January 5, 2021APPLICABLE DEVELOPMENTVail, CO Jackson, WYMt. Crested Butte, COTelluride, CO Aspen, COCommercial Accommodations Single Family/Duplex Multifamily OtherAll development (incl. industrial, recreation, institutional)Other non-residentialExemptionsResidential applicability dependent on zoningMobile homes; dormitories; group homes; daycares; accessory usesCommercial additions less than 500 sq. ft. Residential additional less than 500 sq. ft.Redevelopment with no additional employment generationRemodeling/redevelopment (with no additional floor area/net leasable sq.ft.)Expansion of <500 sq. ft. of net leasable space < 250 sq. ft. of Floor Area, and <3 additional hotel/lodge unitsFull-time local working resident property owners (for residential)January 5, 2021 - Page 55 of 164
Economic & Planning SystemsTown of Vail Housing Policy Analysis | January 5, 2021MITIGATION RATEVail, CO Jackson, WYMt. Crested Butte, COTelluride, CO Aspen, COCommercial20%Embedded in employee generation15% 40% 65%Accommodations20%Embedded in employee generation30% (within DDA)15% (outside DDA)60% (non-hotel)40% (hotel)65%Single Family/Duplex0%Embedded in employee generation30% 60%Free-market residential development: affordable housing net livable area provided equal to at least 30% of the additional free-market residential net livable areaMultifamily10% (net new sq. ft.)Embedded in employee generation30% 60%OtherFor redevelopment of existing commercial space that did not previously mitigate, mitigation will be phased 15% beginning in 2017, and by 3% each year until 65% is reachedJanuary 5, 2021 - Page 56 of 164
Economic & Planning SystemsTown of Vail Housing Policy Analysis | January 5, 2021FEE-IN-LIEU DETAILSVail, CO Jackson, WYMt. Crested Butte, COTelluride, CO Aspen, COFee Amount$320.90 / sq. ft. (inclusionary)$177,733 / employee (commercial)Ranges from $129,335 to $565,486 / unit$163,900 / unit $494 / sq. ft.Ranges from $111,438 to $381,383 / employeeFactorSquare Foot (residential)Employee (commercial)Unit Unit Square Foot EmployeeUpdate FrequencyAnnually2 years5 yearsNotesVaries by unit size and affordability levelFee in Lieu not to exceed 10% of total affordable housing requirement (unless required mitigation is <400 sq.ft. or minimum requirement is >15% of gross floor area of development –then only portion of requirement above 15% is eligible to be mitigated by FIL)Fee payment only allowed for certain categories ($238,687 -$381,383)If mitigation requirement is <.25 FTEs, FIL may be made by right; otherwise, FIL requires City Council approvalJanuary 5, 2021 - Page 57 of 164
RESIDENTIAL LINKAGE OVERVIEWJanuary 5, 2021 - Page 58 of 164
Economic & Planning SystemsTown of Vail Housing Policy Analysis | January 5, 2021OVERVIEW OF PROGRAMSRequirement is proportional to size of development (units or sq. ft.)Once factors are established, policy decisions required for mitigation rate and fee calcs.Goal is to increase supply of affordable housingLand use tool (implemented through zoning code)Ties the production of affordable housing to the production of market-rate housingRequires new market-rate residential developments to provide affordable units (specified % of development)Underlying idea is that benefits of strong market should be utilized to meet affordable housing needsLegal tool that functions like an impact fee (a type of exaction)Alternative to inclusionary zoning -“links” market rate development to the need for affordable housingRequires new market-rate development to mitigate the demand for affordable housing generated by the future uses contained within the development Underlying idea is that market rate development brings new residents who will generate increased demand for services and, in turn, jobs to fulfill that demandEnables community to calibrate regulations at lot levelResidential LinkageInclusionary ZoningJanuary 5, 2021 - Page 59 of 164
Economic & Planning SystemsTown of Vail Housing Policy Analysis | January 5, 2021PROGRAM DETAILSInclusionary ZoningA jurisdiction has a right to establish affordable housing goals and require developers to contribute to those goals - municipalities use zoning authority as a means to generate new affordable housingHousing is generated through on-site (or off-site) unit provision or assessing a fee in lieu of providing affordable unitsHistorically associated with large, greenfield development that integrates households with different income levelsAs an alternative to providing units, inclusionary policies often offer the option of paying a fee-in-lieuInclusionary zoning laws are increasingly subject to state preemptionResidential LinkageLinkage fees have historically been more common for commercial development (where an on-site housing requirement would be unpractical and/or undesirable)Functions as an impact fee, designed to mitigate the impact of development based on the increased demand for affordable housing resulting from employment generated by the developmentAdoption of a linkage fee requires a nexus study to demonstrate the relationship between the fee and the impact of the development being mitigates (determines how much affordable housing need is generated by development)January 5, 2021 - Page 60 of 164
VA I L TO W N C O UNC I L A G E ND A ME MO
I T E M /T O P I C : Update on R equest for P roposal (R F P ) results for F inancing the Public Works
S hops Project
P RE S E NT E R(S ): Kathleen Halloran, F inance Director and Mattie P rodanovic, Hilltop S ecurities
I nc.
AC T IO N RE Q UE S T E D O F C O UNC IL : I nf ormation only
B AC K G RO UND: On November 30th, an R F P for the f inancing of $15.0 million of the P ublic
Works S hops (total project cost of $19.6 million) went out to 16 banks. F ive responses were
returned. T his presentation is to outline the best of f er provided to the town and next steps.
AT TAC H ME N TS :
Description
power point
memo
January 5, 2021 - Page 61 of 164
Public Works Shops: Financing Update
Town Council | January 5, 2021
January 5, 2021 - Page 62 of 164
This project is critical to town services:
•Original structure built in 1979.
•Expansion of service levels over the past 40 years have surpassed
the capacity of the current space. Efficiency, functionality and
safety are a growing concern.
•Proper storage of equipment reduces repair costs and increases life
span of the assets
•The project was approved to begin construction in 2020 but put on
hold with economic impacts of COVID-19.
•During 2021 Budget process Council approved moving forward
with project and RFP for financing
Town Council | Finance | 1/5/2021
PW SHOPS FINANCING UPDATE | Background
January 5, 2021 - Page 63 of 164
Town Council | Finance | 1/5/2021
PW SHOPS FINANCING UPDATE | RFP Process
November 30 RFP sent to 16 banks
December 22 Proposals due; 5 responses
December 28 Staff and Financial Advisor review proposals
January 5 Update to Town Council
January 5, 2021 - Page 64 of 164
Town Council | Finance | 1/5/2021
PW SHOPS FINANCING UPDATE | Recommendation
Loan amount $15.2 million
Maturity 15-year term
Maturing December, 2035
True Interest Cost 1.76%
Total interest expense $2,164,292
Issuance Costs & Lender fees $200,000
Maximum Annual Debt Service
payment
$1,160,064
Prepayment option:Callable anytime on or after
12/1/2025; Town can make partial
pre-payments 1x per year
Closing Date February 17, 2021
January 5, 2021 - Page 65 of 164
Town Council | Finance | 1/5/2021
PW SHOPS FINANCING UPDATE | Recommendation
Loan amount $15.2 million
Maturity 15-year term
Maturing December, 2035
True Interest Cost 1.76%
Total interest expense $2,164,292
Issuance Costs & Lender fees $200,000
Maximum Annual Debt Service
payment
$1,160,064
Prepayment option:Callable anytime on or after
12/1/2025; Town can make partial
pre-payments 1x per year
Closing Date February 17, 2021
Saves $3.4M in
cost increases if
cash-funded in 5
years
January 5, 2021 - Page 66 of 164
Town of Vail | Finance | 1/5/2021
Next Steps:
•Bond Counsel to prepare legal
documents with structure of
debt (COP or Direct)
•Emergency ordinance to
Council Feb 2nd
•Closing: February 17th
January 5, 2021 - Page 67 of 164
TO: Town Council
FROM: Finance Department
DATE: December 25, 2020
SUBJECT: Public Works Shops Financing Update
I. SUMMARY
During the 2021 Budget process Town Council approved moving forward with issuing a
Request for Proposals (RFP) for the financing of the Public Works Shops expansion
project. The purpose of this presentation is to update Council on responses to the RFP
along with a recommendation from staff and Hilltop Securities, the town’s financial
advisor.
II. BACKGROUND
The Public Works Shops project has been identified as a need in the town’s long-term
capital plan for over 6 years. The Public Works Shops Building was built in 1979.
Expansion of service levels over the past 40 years have surpassed the capacity of the
current space. Efficiency, functionality, and safety are a growing concern. Improvements
were approved by Town Council to move forward with construction in 2020 and the
project has now successfully gone through PEC and DRB approvals. However, due to
the economic impacts of COVID-19, construction was put on hold in 2020. Due to the
size of the project (current budget totals $19.6 million), it is challenging for the town to
cash-fund along with other priority capital projects each year. During the 2021 Budget
process, Town Council directed staff to move forward with financing options.
A favorable interest rate environment has afforded the town an opportunity to complete
this large project in a fiscally responsible manner. During the 2021 Budget discussions,
it was determined that financing would be less costly than waiting until the town is able
to cash-fund the project. Financing the project will cost the town approximately $2.2M
in total interest expense over the life of the loan. If financing was not pursued, the
project would need to be delayed by at least five years in order to cash fund based on
forecasted reserve levels. The delay would incur approximately 3% per year in
escalation of construction costs, or $5.1M. Design and architectural updates would cost
an additional $500K. In comparing the options, the town will save $3.4M by
financing the project rather than waiting to cash-fund.
January 5, 2021 - Page 68 of 164
- 2 -
In addition, the annual debt service payments of approximately $1,160,000 per year
preserves capital project fund balance for other town initiatives within the 15-year capital
plan such as bus replacements, public safety and technology improvements, snowmelt
system replacement, and unforeseen future projects.
History of Debt
Below is a history of capital improvements financed by the town. Other than re-
financing activities and Vail Reinvestment Authority debt, the town has not financed a
project since 1991. This is the largest capital project the town has undertaken in a
number of years outside of grant-funded projects such as the Sandstone Underpass, or
the multi-year streetscape improvements during the Billion Dollar Renewal.
Year Amount Purpose
1970 $ 250,000 Fire House construction
1971 $ 800,000 Municipal building construction
1974 $5,500,000 Vail Village Parking structure
1975 $ 850,000 Vail Village Transportation Center
1977 $2,350,000 Dobson
1982 $3,700,000 Lionshead Parking Structure
1982 $2,900,000 Library
1984 $1,600,000 Improvements to LH Mall area
1991 $2,555,000 Police building
Financing Activities
On November 3rd, Hilltop Securities made a presentation to Town Council outlining the
options of financing the PW Shops project. One option included issuing a Certificate of
Participation (COP), which does not need a vote of citizens because they are a series of
one-year finance-lease agreements. A second option is a direct loan or placement with
a bank, which is a similar lease-purchase agreement except that the lease-purchase is
direct with the bank rather than a public issuance done by a COP. Council was
supportive of learning more about both options and directed staff to move forward with
issuing a Request for Proposals (RFP).
In November, a team was assembled to facilitate the financing process consisting of
Dee Wisor of Butler Snow LLP (bond counsel), Mattie Prodanovic (financial advisor) of
Hilltop Securities, Scott Robson, Town Manager, Matt Mire, Town Attorney and
Kathleen Halloran, Finance Director.
January 5, 2021 - Page 69 of 164
- 3 -
On November 30, a Request for Proposal (RFP) was sent out to 16 banks. The RFP
asked for both types of financing responses: Certificates of Participation (COP’s) or a
direct loan/placement with a bank.
Five proposals were returned on December 22nd and reviewed by the finance team.
Upon review, Piper Sandler’s placement with Branch Banking & Trust Company (BB&T)
is recommended as the winning bid. While a few local banks replied to the RFP, there
was a significant difference in the 1.76% interest rate offered by BB&T. The next lowest
bidders were BOK Financial with 1.86% (rate not locked) and Vectra Bank at 2.07%.
The town did seek local bids; First Bank responded with 2.74% (rate not locked).
Highlights of the recommended financing include:
15-year term, maturing December 2035
Loan amount: $15,200,000
True interest rate of 1.76%, with estimated interest cost of $2,164,292 over the
life of the loan
Issuance costs and lender fees of approximately $200,000
Maximum annual debt service payment: $1,160,064
Prepayment options: Callable anytime on or after 12/1/2025
Closing date: February 17, 2021
Staff recommends proceeding with the financing of the Public Works Shops project.
III. NEXT STEPS
Next steps include notifying the lender and directing the legal team to draft documents
and an ordinance for review. Bond counsel (Butler Snow LLP) will work with the lender
to determine the debt structure, whether issuing a public Certificate of Participation
(COP) or a direct placement with a bank.
Staff will then bring an Emergency Ordinance to Council February 2nd. The
ordinance is being brought as an emergency ordinance in order to lock interest rates at
the rate proposed in the lender’s bid. The rate lock cannot occur until after Council’s
authorization of debt and two readings of an ordinance extends the timing beyond a 60-
day lock offering.
Once finalized, the documents will be ready for a closing date of February 17, 2021.
While a preliminary debt services amount of $1.2 million was included in the 2021
Budget, staff will update that expenditure amount into the budget during the first
supplemental in March.
January 5, 2021 - Page 70 of 164
VA I L TO W N C O UNC I L A G E ND A ME MO
I T E M /T O P I C : S outh F rontage Road I mporvements - Vail Health to L ionshead
P RE S E NT E R(S ): Tom K assmel, Town E ngineer
AC T IO N RE Q UE S T E D O F C O UNC IL : I nf ormational only.
B AC K G RO UND: T he Town of Vail has budgeted in 2021 to make improvements to the South
F rontage Road from Vail Health to the L ionshead parking S tructure, which will include road
widening, a roundabout, landscape medians, and sidewalks. Staff will provide an update of the
project.
AT TAC H ME N TS :
Description
Overview Plans
Memo
January 5, 2021 - Page 71 of 164
118 West Sixth Street, Suite 200Glenwood Springs, CO 81601970.945.1004 www.sgm-inc.com Project Location MapSheet IndexTabulation of Length & Design Data Project List of Contacts December 2020Project Engineer:Project Started: / /Comments:Project No./Code1----No.:Code:Sheet Number:No Revisions:Revised:Void:DateCommentsInit.Rev.Print Date: 12/9/20Last Modification Date: 8/24/2017Quality Control: DJCDrawing File Name: CoverSht.dwgAutocad Ver. 2018 Scale: As Shown Units: EnglishSGM Project No.: 2017-237.001---Section 6, Township 5 South, Range 80 West, 6th Principal MeridianTown of VailI-70 S Frontage Rd Widening & RoundaboutFOR SubmittalResident Engineer:Contract InformationContractor:Accepted: / /----------FOR SetN.T.S.1 Title Sheet2 Standard Plans List3 Legend, Abbreviations & Symbols4-5 General Notes6-8 Typical Sections & Details9-12 Summary of Approximate Quantities13-17 Tabulations18 Overall Site Plan & Key Map19-22 Utility Plan23-26 Removals & Reset Plan27 Geometry Plan28-35 Roadway Plans36-38 Point Data Plan & Table39-41 Curb Ramps42-49 Grading and Drainage Plans50-65 Waterline Plans66-84 Wall Plans85-89 Stormwater Management Plan90-93 Erosion Control Plan94-95 Tabulation of Signing and Striping96-99 Signing and Striping Plan100 Tabulation of Traffic Control101-112 Phasing Plan113-117 Cross SectionsAttached Plans -E1-E10 Electrical PlansL1.0-L2.1 Landscaping PlansI1.0-I1.7 Irrigation PlansNorth Frontage Rd WI-70South Frontage Rd ETom Kassmel 970-479-2235Ron Nies 970-945-1004Dan Roussin 970-683-6284Carter Keller 970-477-7807Kelly McClernon 970-328-8288Jeff Vroom 970-947-5425Britt Mace 970-262-4032Project LocationPoDI / NHSFHWA Project of DivisionInterest (PoDI)?National Highway System?Approx. I-70 MP 175.7 to MP 176.0East Lionshead CircleWest Meadow DriveJanuary 5, 2021 - Page 72 of 164
January 5, 2021 - Page 73 of 164
EEXISTING TREES TO REMAINPROPOSED EVERGREEN TREEPROPOSED DECIDUOUS TREET.O.V. PERENNIAL MIXSODNATIVE SEED; PAWNEE BUTTES NATIVELOW GROW SEED MIXMEDIAN STONE FEATURE; RE 1-L2.1PROPERTY LINELIMIT OF DISTURBANCET.O.V. ANNUAL MIXPAVERS; PAVESTONE 'WINTERBLEND'TREE PROTECTION FENCINGPAWNEE BUTTES NATIVE SEED MIX -ROUNDABOUTSouth Frontage Road Widening & RoundaboutVAIL, COLORADOLANDSCAPE ARCHITECTURELAND PLANNINGURBAN DESIGN311Main Street, Suite 102Carbondale, CO 81623|970.963.6520NSCALE: 1"= 16'-0"016832L-1.1DD SET 2020.12.04DD SETMATCHLINE - SEE SHEET L1.2LEGENDPLANTINGPLANLIMIT OFDISTURBANCEPROPE
RTY LI
NE
LIMIT OF DIST
URBA
NCE SOUTH FRONTAGE ROAD WESTT.O.V. ANNUAL MIX;438 SFSJL- 5RMS - 5RAG- 5PT- 3PROPOSED PLANTINGTO BE INTEGRATED WITHEXISTING PLANTING; TO BE FIELDVERIFIED AND LOCATEDHS- 13JSB- 5SJL- 3POD- 6SJL- 8T.O.V. PERENNIAL MIX; 28SIDEWALKPOD- 4HS- 6JSB- 5POS- 3BTC- 11SODPAVERS; PAVESTONE 'WINTER BLEND'PAVERS; PAVESTONE'WINTER BLEND'SODFSB-73POS- 6PAWNEE BUTTES LOW GROW SEED MIXT.O.V. PERENNIAL MIX; 57RMS- 3PAVERS; PAVESTONE'WINTER BLEND'RMS- 7PVP- 10ATP- 2PT- 3PT- 2LANDSCAPE ANDMAINTENANCE SOUTHOF SIDEWALKBY OTHERSPAWNEE BUTTES LOW GROW SEED MIXPOS- 3SJG- 9RMS- 6HS- 25RMS- 4PVP- 7HS- 11POS- 5SJL- 5PVP- 10LANDSCAPE BOULDERRMS- 8HS- 9PAVERS; PAVESTONE 'WINTER BLEND'PT- 2POS-3SJL-8POS- 5FSB-301PS- 3PT- 1PPS- 3PS- 5MEDIAN STONEFEATUREFSB- 113JSB- 4MS-3(4) EXISTING FLAGPOLES(4) EXISTING FLAGPOLESTREE PROTECTIVE FENCINGRAG- 7SJL- 10RMS- 7PVP- 9PPS- 3BTC- 9HS- 9PAWNEE BUTTES LOW GROW SEED MIXMEDIAN STONEFEATURETREE PROTECTION FENCINGT.O.V. PERENNIALMIX; 21T.O.V. PERENNIALMIX; 17MEDIAN STONE FEATUREMEDIAN STONEFEATUREMEDIAN STONEFEATURELANDSCAPE AND MAINTENANCESOUTH OF SIDEWALK BY OTHERSLANDSCAPE AND MAINTENANCEBY OTHERSLANDSCAPE AND MAINTENANCE SOUTH OF SIDEWALKBY OTHERSBTC- 7PVP- 4PS- 6HS- 3BTC- 4BTC- 12SJL- 11SJL- 4January 5, 2021 - Page 74 of 164
TTEXISTING TREES TO REMAINPROPOSED EVERGREEN TREEPROPOSED DECIDUOUS TREET.O.V. PERENNIAL MIXSODNATIVE SEED; PAWNEE BUTTES NATIVELOW GROW SEED MIXMEDIAN STONE FEATURE; RE 1-L2.1PROPERTY LINELIMIT OF DISTURBANCET.O.V. ANNUAL MIXPAVERS; PAVESTONE 'WINTERBLEND'TREE PROTECTION FENCINGPAWNEE BUTTES NATIVE SEED MIX -ROUNDABOUTSouth Frontage Road Widening & RoundaboutVAIL, COLORADOLANDSCAPE ARCHITECTURELAND PLANNINGURBAN DESIGN311Main Street, Suite 102Carbondale, CO 81623|970.963.6520NSCALE: 1"= 16'-0"016832L-1.2DD SETMATCHLINE - SEE SHEET L1.3MATCHLINE - SEE SHEET L1.1LEGENDPLANTINGPLANLIMIT OF DISTURBANCEPAWNEE BUTTES LOW GROW SEED MIX;SEED TO LIMITS OF DISTURBANCEMEDIAN STONE FEATUREFSB- 34SJG- 6EXISTING GROUPING OF TREESTO REMAINBOULDER RETAINING;RE CIVILATP- 4PAWNEE BUTTESNATIVE LOWGROW SEED MIXSEEDPAWNEE BUTTESNATIVE LOW GROWSEED MIXPROPERTY LINELIMIT OF DISTURBANCESOUTH FRONTAGE ROAD WESTPAVERS; PAVESTONE'WINTER BLEND'PT- 2CM- 3T.O.V. ANNUAL MIX; 480 SFJSB- 3RAG- 3PAWNEE BUTTES NATIVELOW GROW SEED MIXPAWNEE BUTTES NATIVESEED MIX - ROUNDABOUTSJG- 6CM- 5PAWNEE BUTTES NATIVE LOWGROW SEED MIX; SEED TOLIMITS OF DISTURBANCEBEAMSTONE RETAINING WALL; RE 2/L2.1HS- 7BTC- 5PVP- 10CSI- 5T.O.V. PERENNIAL MIX; 22RAG- 5HS- 10SJG- 7LANDSCAPE BOULDERTOV PERENNIAL MIX; 14PS- 5CSE- 3POS- 5PVP- 9PVP- 5T.O.V. PERENNIAL MIX; 31PPS- 2RAG- 3PS- 3T.O.V. PERENNIAL MIX; 16HS- 11SJG- 5PVP- 10RMS- 5PT- 3T.O.V PERENNIALMIX; 10PS- 3SJG- 5EN- 3PA- 1RW- 5SO- 2SD- 5CSE- 2RAG- 5JSB- 3SJG- 5SO- 3EN- 3CSE- 3SD- 10PVM- 2CSE- 3PT- 5CM- 3JSB- 5PVM- 1SO- 1EN- 3SO- 5RW- 2PA- 1PTT- 2CM- 3SP- 2PT- 1LANDSCAPE BOULDER; RE3/L2.1RMS- 4JSB- 3RMS- 4POD- 6PA- 1RW- 2RW- 7SITE TRIANGLEGRASS PAVERS AND MOUNTABLE CURB;RE CIVILDD SET 2020.12.04January 5, 2021 - Page 75 of 164
EXISTING TREES TO REMAINPROPOSED EVERGREEN TREEPROPOSED DECIDUOUS TREET.O.V. PERENNIAL MIXSODNATIVE SEED; PAWNEE BUTTES NATIVELOW GROW SEED MIXMEDIAN STONE FEATURE; RE 1-L2.1PROPERTY LINELIMIT OF DISTURBANCET.O.V. ANNUAL MIXPAVERS; PAVESTONE 'WINTERBLEND'TREE PROTECTION FENCINGPAWNEE BUTTES NATIVE SEED MIX -ROUNDABOUTSouth Frontage Road Widening & RoundaboutVAIL, COLORADOLANDSCAPE ARCHITECTURELAND PLANNINGURBAN DESIGN311Main Street, Suite 102Carbondale, CO 81623|970.963.6520NSCALE: 1"= 16'-0"016'832L-1.3DD SETMATCHLINE - SEE SHEET L1.2LEGEND PLANTINGPLANPAWNEE BUTTES NATIVE LOW GROW SEED MIX;SEED TO LIMIT OF DISTURBANCEPROPERTY LINELIMIT OF DISTURBANCESOUTH FRONTAGE ROAD WESTPAVERS; PAVESTONE'WINTER BLEND'PAWNEE BUTTESNATIVE SEED MIXLIMIT OF DISTURBANCEPT- 2CM- 4SP- 2PT- 1JSB- 5SO- 3EN- 3PTT- 4CM- 3PTT- 3SO- 3EN- 3SO- 2ATP- 2JSB- 4CM- 3SO- 3CM- 2PT- 1CM- 3SP- 2CM- 2PVM- 3AGB- 3EN- 3RW- 2JSB- 4EN- 5SO- 3PTT- 4RW- 3RW- 3DD SET 2020.12.04January 5, 2021 - Page 76 of 164
SignStripePlan118 West Sixth Street, Suite 200Glenwood Springs, CO 81601970.945.1004 www.sgm-inc.com Engineer:Drawn By:Sheet Subset:StructureNumbers97________Subset Sheets:No.:Code:Sheet Number:No Revisions:Revised:Void:DateCommentsInit.Rev.Print Date: 12/9/20Last Modification Date: 12/8/20Quality Control: DJCDrawing File Name:SGM Project No.: 2017-237.001Graphic ScaleIn Feet: 1" = 40'02040 80---Project No./CodeAs ConstructedAutocad Ver. 2016 Scale: As Shown Units: English------SS4 of 6RGNAWAJanuary 5, 2021 - Page 77 of 164
SignStripePlan118 West Sixth Street, Suite 200Glenwood Springs, CO 81601970.945.1004 www.sgm-inc.com Engineer:Drawn By:Sheet Subset:StructureNumbers98________Subset Sheets:No.:Code:Sheet Number:No Revisions:Revised:Void:DateCommentsInit.Rev.Print Date: 12/9/20Last Modification Date: 12/8/20Quality Control: DJCDrawing File Name:SGM Project No.: 2017-237.001Graphic ScaleIn Feet: 1" = 40'0204080---Project No./CodeAs ConstructedAutocad Ver. 2016 Scale: As Shown Units: English------SS5 of 6RGNAWAJanuary 5, 2021 - Page 78 of 164
SignStripePlan118 West Sixth Street, Suite 200Glenwood Springs, CO 81601970.945.1004 www.sgm-inc.com Engineer:Drawn By:Sheet Subset:StructureNumbers99________Subset Sheets:No.:Code:Sheet Number:No Revisions:Revised:Void:DateCommentsInit.Rev.Print Date: 12/9/20Last Modification Date: 12/8/20Quality Control: DJCDrawing File Name:SGM Project No.: 2017-237.001Graphic ScaleIn Feet: 1" = 40'02040 80---Project No./CodeAs ConstructedAutocad Ver. 2016 Scale: As Shown Units: EnglishSS6 of 6------RGNAWAJanuary 5, 2021 - Page 79 of 164
January 5, 2021 - Page 80 of 164
January 5, 2021 - Page 81 of 164
January 5, 2021 - Page 82 of 164
To: Vail Town Council
From: Public Works Department
Date: January 5, 2021
Subject: South Frontage Road Improvements Update - Vail Health to Lionshead Parking
Structure
I. SUMMARY
The design team, SGM and staff, have completed the construction plans and
documents for the South Frontage Improvements from Vail Health to the Lionshead
Parking Structure and are currently waiting on CDOT approvals. The construction of
the improvements is budgeted and scheduled for 2021. The anticipated start date is
right after Vail Mountain closes in mid-April, with a completion date expected by
November. During construction, two-way traffic will be maintained at all times with the
most impactful work occurring in the spring and fall timeframes, however construction
will be on-going through-out the summer months.
The design team has also been actively working with all impacted property owners and
agencies to address design concerns, specifically:
• Vail Health: The design team has coordinated with Vail Health’s design team to
confirm the new improvements work seamlessly with Vail Health’s new entry and
planned new bus stop in front of the Medical Professional Building that will be
constructed this spring.
• Evergreen: The design team has also ensured that the improvements are
coordinated to work with the Evergreen’s current and future planned access
points. The Town will need to acquire easements, both permanent and
temporary, for the construction of the roundabout portion. Discussions regarding
these easements are moving forward.
• Vail International: In order to address the aesthetic and functional concerns of
the large wall that will be required to be built just to the north of the Vail
International property, staff has had numerous meetings with Vail International.
The approved tiered wall will be a Redi-Rock precast textured wall, similar to the
new CDOT chain station wall in East Vail, in an alignment shown on the attached
plans. The Redi-Rock wall will minimize the disturbance to the existing large
trees, due to its shallow foundation, and the alignment will allow all the large
existing trees to be saved. Additional landscape will be planted at the base of
the wall and within the tiered planter to help screen the wall. In order to install
this landscape, the Town will need to acquire a temporary construction
easement. Discussion regarding this easement are moving forward.
January 5, 2021 - Page 83 of 164
Town of Vail Page 2
• CDOT: Since this project is solely within CDOT/FHWA ROW, the design team
has submitted the design plans to CDOT for a formal review and approval.
• Town of Vail: The Town of Vail will have to provide additional Right of Way to
FHWA/CDOT in order to accommodate the roundabout. This additional 643 SF
of ROW will be taken from the south west corner of the Community Development
building property, just south of the original Heli-Pad location.
Next Steps for the project include;
• CDOT review and approval Jan-April 2021
• ROW & Easement Acquisition Process Jan-June 2021
• Construction Advertising & Bid & Award Jan-March 2021
• Construction April-Nov 2021
II. ATTACHMENTS
South Frontage Road Improvement Plans (Overview)
January 5, 2021 - Page 84 of 164
VA I L TO W N C O UNC I L A G E ND A ME MO
I T E M /T O P I C : D R B / P E C Update
P RE S E NT E R(S ): J onathan Spence, P lanning Manager
AT TAC H ME N TS :
Description
December 16, 2020 D R B Meeting Results
December 28, 2020 PEC Meeting Results
January 5, 2021 - Page 85 of 164
D E S IG N R E V IE W B O AR D
December 16, 2020, 3:00 P M
Virtual
75 S. Frontage Road - Vail, Colorado, 81657
1.Call to Order
1.1.Register in advance for this webinar:
https://us02web.zoom.us/webinar/register/W N_E012jD FB Sy Cd4YdV0b48I g
After registering, you will receive a confirmation email containing information
about joining the webinar.
1.2.Attendance
Present: Peter Cope, Doug Cahill, J ohn Rediker (joined at item 2.3), Kit
Austin, J oe St. J ohn
Absent: None
2.Main Agenda
2.1.D R B20-0523 - Rubenstein Residence
The applicant has requested this item be tabled to a date uncertain.
Final review of an exterior alteration (deck/railing)
Address/Legal Description: 1463 Greenhill Court Unit A/Lot 8, Glen Lyon
Subdivision
Applicant: Gordon Rubenstein, represented by S3 Architectural Group
Planner: Greg Roy
Peter Cope moved to table to a date uncertain. J oe St. J ohn seconded the
motion and it passed (4-0).
Absent:(1)Rediker
2.2.D R B20-0528 - Dixon Residence
Final review of an exterior alteration (window)
Address/Legal Description: 2457 Chamonix Lane Unit D1/Lot 14 & 15, Block
C, Vail Das Schone Filing 1
Applicant: Raymond Dixon, represented by Home Depot US A
Planner: Greg Roy
Kit Austin moved to approve. Peter Cope seconded the motion and it passed
(4-0).
Absent:(1)Rediker
2.3.D R B20-0551 - Denimaxx
January 5, 2021 - Page 86 of 164
Final review of a business sign
Address/Legal Description: 141 East Meadow Drive/Lot P & Tract C, Block
5D, Vail Village Filing 1
Applicant: Solaris Commercial Owner L L C, represented by D MNY/Denimaxx
Planner: Greg Roy
1. The applicant shall ensure the sign is centered above the window and
shall remove any unused anchors from the wall at time of installation.
J ohn Rediker moved to approve with conditions. Peter Cope seconded the
motion and it passed (5-0).
2.4.D R B20-0555 - Pluhar Residence
Final review of an addition
Address/Legal Description: 1119 Ptarmigan Road/Lot 4, Block 5, Vail Village
Filing 7 & Filing 10
Applicant: J ames & Emily Pluhar, represented by K H W ebb Architects
Planner: Greg Roy
1. For the building permit application the applicant shall add a fascia
board to the sides of the dormer with a rounded roof.
J ohn Rediker moved to approve with conditions. Peter Cope seconded the
motion and it passed (5-0).
2.5.D R B20-0557 - Gravity Haus
Final review of a building sign
Address/Legal Description: 352 East Meadow Drive/Tract B, Vail Village
Filing 1
Applicant: Gravity Haus, represented by Boyd Sign Systems
Planner: Greg Roy
J ohn Rediker moved to approve. Kit Austin seconded the motion and it
passed (5-0).
2.6.D R B20-0563 - Knuepfer Residence
Final review of new construction
Address/Legal Description: 748 Potato Patch Drive/Lot 7, Vail Potato Patch
Filing 2
Applicant: David R. Knuepfer Qualified Personal Residence Trust,
represented by Berglund Architects
Planner: Greg Roy
1. The new gate proposal is not approved with this application.
J ohn Rediker moved to approved with conditions. Peter Cope seconded the
motion and it passed (5-0).
2.7.D R B20-0385.002 - 1028 Riva Glen LL C
Final review of a change to approved plans (siding/doors)
January 5, 2021 - Page 87 of 164
Address/Legal Description: 1028 Riva Glen/Lot 1, Spraddle Creek Estates
Applicant: 1028 Riva Glen LLC, represented by Suman Architects
Planner: Greg Roy
J ohn Rediker moved to approve. J oe St. J ohn seconded the motion and it
passed (5-0).
2.8.D R B20-0040.001 - Colorado Family Real Estate Inc.
Final review of a change to approved plans (terrace/materials/entry)
Address/Legal Description: 82 West Meadow Drive Unit A/Lot 1, Vail Village
Filing 2
Applicant: Colorado Family Real Estate I nc., represented by K H Webb
Architects
Planner: J onathan Spence
J ohn Rediker moved to approve. J oe St. J ohn seconded the motion and it
passed (5-0).
2.9.D R B20-0204.001 - Meadow Drive LL C
Final review of a change to approved plans (terrace/materials/landscape)
Address/Legal Description: 82 West Meadow Drive Unit B/Lot 1, Vail Village
Filing 2
Applicant: Meadow Drive L L C, represented by K H W ebb Architects
Planner: J onathan Spence
J ohn Rediker moved to approve. J oe St. J ohn seconded the motion and it
passed (5-0).
2.10.D R B20-0548 - Town of Vail
Final review of an exterior alteration (road improvements)
Address/Legal Description: 75 South Frontage Road W est/Unplatted - TOV
Administration Building
Applicant: Town of Vail
Planner: J onathan Spence
J ohn Rediker moved to approve. Peter Cope seconded the motion and it
passed (5-0).
3.Staff Approvals
3.1.D R B20-0536 - Johnson Residence
Final review of an exterior alteration (windows)
Address/Legal Description: 3245 Katsos Ranch Road Unit A/Lot 8A, Block
1, Vail Village Filing 12
Applicant: Tait Garrett W illiam J ohnson, represented by Renewal by
Andersen
Planner: Erik Gates
3.2.D R B20-0542 - Pawsitivity
Final review of a business sign
January 5, 2021 - Page 88 of 164
Address/Legal Description: 166 Gore Creek Drive Unit 140/Lot 1, Lodge
Subdivision
Applicant: Yellowstone Capital LLC
Planner: J onathan Spence
3.3.D R B20-0552 - Friguletto Residence
Final review of an exterior alteration (vent)
Address/Legal Description: 950 Red Sandstone Road Unit 37/Potato Patch
Club Condominiums
Applicant: Michael & Katharine Friguletto, represented by Nedbo
Construction
Planner: Erik Gates
3.4.D R B20-0559 - Zema Lingerie
Final review of a business sign
Address/Legal Description: 186 Gore Creek Drive Unit 154/Lot 1, Lodge
Subdivision
Applicant: Tochter LLC, represented by Sign Design
Planner: J onathan Spence
3.5.D R B20-0567 - Forest International LL C
Final review of a tree removal
Address/Legal Description: 45 Forest Road/Lot 33, Block 7, Vail Village
Filing 1
Applicant: Forest I nternational LLC, represented by Old Growth Tree Service
Planner: J onathan Spence
3.6.D R B19-0303.001 - Biscayne Trust W G S LL P
Final review of a change to approved plans (landscaping)
Address/Legal Description: 1109 Vail Valley Drive/Lot 7, Block 6, Vail Village
Filing 7
Applicant: Biscayne Trust W GS LLP, represented by K H Webb Architects
Planner: Erik Gates
3.7.D R B20-0169.002 - Allen Residence
Final review of a change to approved plans (balcony soffits)
Address/Legal Description: 141 East Meadow Drive Unit 1A South/Lot P,
Block 5D, Vail Village Filing 1
Applicant: Larry & Lori Allen, represented by Berglund Architects
Planner: J onathan Spence
3.8.D R B20-0134.003 - Vail Ptarmigan LL C
Final review of a change to approved plans (roof/trampoline/vent)
Address/Legal Description: 1067 Ptarmigan Road/Lot 3, Block 5, Vail Village
Filing 7 & Filing 10
Applicant: Vail Ptarmigan LLC, represented by Sipes Architects L L C
Planner: Erik Gates
January 5, 2021 - Page 89 of 164
3.9.D R B20-0137.001 - Spilled W ine Too LL C
Final review of a change to approved plans (paver walkway)
Address/Legal Description: 182 W est Meadow Drive/Lot 5E, Vail Village
Filing 2
Applicant: Spilled W ine Too L L C, represented by Mark Odom Studio
Planner: Greg Roy
The applic ations and information about the proposals are available for public inspection during
regular office hours at the Town of Vail Community Development Department, 75 South
Frontage Road. The public is invited to attend the project orientation and the site visits that
precede the public hearing in the Town of Vail Town C ounc il Chambers. Times and order of
items are approximate, subject to c hange, and cannot be relied upon to determine at what time
the Design Review Board will c onsider an item. Please call 970-479-2138 for additional
information. Sign language interpretation available upon request with 24-hour notification, dial
711.
January 5, 2021 - Page 90 of 164
P L ANNI NG AND E NV I RO NM E NTAL C O M M I S S I O N
December 28, 2020, 1:00 P M
Virtual
75 S. F rontage Road - Vail, Colorado, 81657
1.Call to Order
1.1.Register in advance for this webinar:
https://us02web.zoom.us/webinar/register/W N_K YsI Y1hrQY2TI AqvvUReI A
After registering, you will receive a confirmation email containing
information about joining the webinar.
1.2.Attendance
Present: Brian Gillette, Rollie Kjesbo, Ludwig Kurz (had technical issues
with his audio but could hear and see the meeting), J ohn-Ryan Lockman,
Karen Perez, Henry Pratt
Absent: Pete Seibert
Absent:(1)Seibert
2.Main Agenda
2.1.A request for the review of a Conditional Use Permit, pursuant to Section
12-16, Conditional Use Permits, Vail Town Code, for a Child Daycare
Center, a Conditional Use in the General Use (GU) District, located at 330
South Frontage Road W est/Charter Bus Lot/Lot 1, Block 2, Vail Lionshead
Filing No. 1, and setting forth details in regard thereto. (P E C20-0031)
45 min.
Applicant:Town of Vail, represented by Pierce Austin Architects
Planner:J onathan Spence
location for the C GL. Spence then showed a map of the proposed location.
Tom Kassmel: Stated that Public W orks had been in discussions with the
C GL to find this temporary site. Kassmel then discussed the traffic study
and proposed construction for the charter bus lot site. The temporary C GL
will be a modular construction.
Kit Austin: Began by discussing and showing renderings of the proposed
architecture for the temporary C GL site.
Kassmel: Stated that the modulars are intended to be reused once the
temporary use of the C GL is no longer needed.
Commissioner Gillette: Asked about where the charter bus lot is proposed to
be moved to.
Kassmel: Most likely these vehicles would be relocated to W est Vail, near
the Fire Station.
Commissioner Perez: Asked about cost and traffic impacts of this location.
January 5, 2021 - Page 91 of 164
Kassmel: Stated that this was the cheapest location of the ones explored. He
then discussed the traffic circulation for the charter bus lot site. Stated that
the heaviest traffic will be in the afternoon as children are being picked up
from the site while skier traffic from the parking garage is also attempting to
exit the garage. There is some existing traffic control in the form of a gate
for the parking garage parking.
Gillette: Expressed concern about the relocation of the vehicles that use the
charter bus lot as much of W est Vail’s street parking is used for skier
parking.
Kassmel: Discussed plans to coordinate a drop off of charter bus
passengers within the villages.
Perez: Asked what the cost of this will be.
Kassmel: Not completely sure, but the current budget is $2 million.
Perez: Asked about a previous proposal to build on top of the Red
Sandstone parking structure.
Kassmel: Discussed that as an explored location as well as another location
close by to the west
Maggie Swonger: Stated that children in the first grade or earlier are not
legally allowed to have their day care above the first floor of a structure.
Commissioner Lockman: Asked about the duration of this relocation.
Kassmel: Stated 3 to 5 years is likely.
Perez: Asked if Vail Resorts or its developer had agreed to his location.
Kassmel: Stated that the Town Manager is in discussions with Vail Resorts.
Their developer is not involved in this relocation.
Lockman: Asked if the parking for the temporary C GL site could be used for
events or other activities when the C GL isn’t in use.
Kassmel: Doesn’t see a reason why this couldn’t happen with proper
coordination. Wouldn’t want to encourage day skiers to park there, however.
Currently proposing to use signage to control the parking but will resort to a
gate if signage is not sufficient.
Gillette: Expressed a desire to better understand the current use of the
charter bus lot to better understand the impact of displacing it.
Kassmel: Stated that the charter bus lot is going away eventually when the
Civic Area Plan is built out.
Lockman: Mentioned that it may be necessary to set aside some new
parking for a charter bus lot in the West Vail Master Plan. Also curious
about the true impact of displacing this bus lot.
Commissioner Kjesbo: Agrees with the concerns about the bus lot
displacement. Need to think about where these vehicles will go permanently
January 5, 2021 - Page 92 of 164
as this bus lot will go away forever in the future. Asked Spence if the Town
can put 5-year limit on this location.
Spence: Stated placing a time limit on this is within the purview of the P E C.
Commissioner Pratt: Also concerned about the relocation of the charter bus
lot. Also has a large concern about getting in and out of the site. The pickup
of children tends to happen all at once. This is 25 cars that could be backed
up to the parking structure exit, potentially blocking skier vehicle traffic.
Kassmel: There have been discussion with the C GL to create some
programming for pick up and drop off. There are also 24 spaces for parking
at the new site.
Pratt: Still concerned about having a backup of vehicles here.
Kurz (via a text to Perez): Asked if staff would be willing to table this to
explore further information.
Spence: Clarified that the P E C wants more detail on what the traffic at the
current C GL would look like at this site, and where relocated busses are
proposed to be located specifically.
Pratt: Also wants to see the turning radius for large vehicles in the Ford Park
lot.
Brian Gillette moved to table to J anuary 11, 2021. Karen Perez seconded
the motion and it passed (6-0).
Absent:(1)Seibert
3.Approval of Minutes
3.1.December 14, 2020 P E C Results
Brian Gillette moved to approve. seconded the motion and it passed (0-0).
Absent:(1)Seibert
4.Adjournment
Brian Gillette moved to adjourn. Rollie Kjesbo seconded the motion and it
passed (6-0).
Absent:(1)Seibert
The applications and information about the proposals are available for public inspec tion during regular offic e hours at the
Town of Vail Community Development Department, 75 South Frontage Road. The public is invited to attend the project
orientation and the site vis its that prec ede the public hearing in the Tow n of Vail Community Development Department.
Times and order of items are approximate, subject to c hange, and c annot be relied upon to determine at w hat time the
Planning and Environmental Commission w ill c onsider an item. Please c all (970) 479-2138 for additional information. Please
call 711 for sign language interpretation 48 hour prior to meeting time.
Community Development Department
January 5, 2021 - Page 93 of 164
VA I L TO W N C O UNC I L A G E ND A ME MO
I T E M /T O P I C : Approved A I P P Nov. 2 & Nov. 9, 2020 minutes
AT TAC H ME N TS :
Description
AIP P Nov. 2, 2020 Minutes
AIP P Nov. 9, 2020 Minutes
January 5, 2021 - Page 94 of 164
Public Notice - Art in Public Places Board Meeting Minutes
Monday, November 2, 2020 - 8:30 a.m.
Virtual Webinar/COVID-19
https://us02web.zoom.us/j/86781180834
AIPP Board members present: Tracy Gordon, Susanne Graf, Kathy Langenwalter, Courtney St. John,
Kara Woods
Others present: Molly Eppard, AIPP Coordinator
1. Approval of October 5th meeting minutes.
2. Citizen input.
3. Altus – Public Art Location Review
Jackie Meade Lewis Art Consulting & Pete Carlson Gore Creek Group LLC.
(Presentation attached – updated pages found on 10 - 12)
• Update on new location for sculpture placement at the Altus development project. The new site for the
sculpture is moved further east on the property. Kathy is pleased with the new location and it will look
great with this placement. Pete r comments the landscape will complement the placement of the work.
• Kathy motions to approve both the sculpture and new location as shown in the presentation today. The
Board thanks Jackie and Pete for returning today to present to AIPP.
4. 14th Annual Winterfest Ice Installation, Paul Wertin & Jake Proffit - Alpine Ice
• Paul has been involved with the Winterfest installation from the beginning fourteen years ago. He also
has taken on the responsibility for lighting the ice sculptures over the p ast several years which as we
know is integral to the success of the Winterfest.
• Paul reviews the presentation with the Board and the repetition of the sculpted face forms depicted in
ice. Kara comments that she loves the presentation, but this year we should l ook towards more
whimsy, playfulness and magic. She believes we may want to revisit these designs though at a later
date given today’s climate. Kathy agrees with Kara and remarks that we may want to look towards
lanterns as the theme.
• Paul is open to explore lanterns as a theme for this year’s Winterfest. Tracy comments that we can
remove the paper element from his sculptures and rather focus on the ice sculptures as the lanterns.
She comments we can have the paper lanterns on hooks integrated throughout the Promenade as wel l.
• Paul would like to look at this concept and present to the Board before the December meeting. Molly
comments that the wonderland nature will appeal to all ages.
• Susanne agrees that there is a great connection with the lanterns created by the students, though she
does appreciate the human element of his presentation. She remarks that they are beautiful and would
like to look at that as possibility in the future.
• Kara wants to be mindful that the lanterns do not just convey a Christmas themed installation. Paul
believes they can create an installation that would resonate beyond the holidays. Courtney remarks that
the concept of illum ination may be all encompassing of the installation.
January 5, 2021 - Page 95 of 164
• The Board agrees to reconvene with Paul on Monday, November 9 th. Paul will be able to run the
lighting cables in order to extend the installation throughout the entire Promenade. Kara thanks Paul for
his creativity and working with AIPP on Winterfest again this year.
5. Lantern display and virtual workshops
Connectivity/Community
• Reaching out and including the community by providing free l antern kits – watercolor set, winter themed
stickers, lights/pipe cleaner, pipe cleaner handle, instructions on finding video on demand and how to
display, social media #s, Discover Vail
• Video on demand – instruction & demonstration with Lauren from Alpine Arts
• There are several events taking place: Revely, Magic of Lights, Holidays, Winterfest & Lantern Display.
Special events discussed having a single all-inclusive street banner for discovervail.com to direct
people to the site for information. Winterfest will still have a presence in the roundabouts. We will also
continue to have Winterfest signage to make sure it maintains its identity as an AIPP installation.
• This year we will produce a 4 x 9 rack card rather than a trifold brochure directing people to
artinvail.com as events will likely be evolving.
• Molly met with public works to look at lighting and d ecorating the International Bridge with illuminated
lanterns. This will serve as the focal point for the lantern display.
• Lanterns may be hung from some accessible trees on the bridge, as well as shepherd hooks in the
planters on shepherd hooks. These can be designated for photo opportunities and explained on the
information in the lantern kits. They can then share on social media.
• Kathy asks how do we cap the number of available kits. We want to look at distribution of the kits as
well.
• We will reach out to the other schools to let them know about the video on dem and, kits and display on
the International Bridge.
• The lantern display will be on view by December 20 th with the video on demand on available by the 18th.
6. Clubhouse sculpture discussion.
• The plaque for Jerry Ford Posters & new art is being made.
• We will be able to update the framing of their golf print in the hall.
• VRD wants to be involved in the final selection of any sculpture selected for the outdoors. They want to
ensure that it does not detract from the natural scenery.
• Kathy comments on the possibility of integrating art on the large wall versus a sculpture.
• We should plan to review options at the next meeting.
7. Coordinator updates.
• Summer installation review should begin at the start of 2021.
• Board agrees that the LFS installation on the entrance to the library can be removed at the start of
December. Kathy suggests storing the installation and repurpose it for next summer if salvageable.
• We will postpone the face mask making at this time.
• Symposium signage should be complete by the end of the year.
• Vail Resorts has agreed to the relocation of the Seibert Memorial to Mountain Plaza. We are looking at
placing the work on a Colorado Buff stone slab versus a concrete pour.
8. Meeting adjourned.
January 5, 2021 - Page 96 of 164
January 5, 2021 - Page 97 of 164
Public Art Submission
Altus
400 S Frontage Road
Vail, Colorado
81657
Altus development as of August 2020
Altus design rendering
Art to be installed Q4 2020
January 5, 2021 - Page 98 of 164
Selected Artist & Previous Work
Jeff Jackson, Denver CO
BFA, Arizona State University
Specializes in:
•Metals
•Indoor
•Outdoor
•Kinetic
•Commissioned
Inverted & Wedge, Corten and Stainless Steel
January 5, 2021 - Page 99 of 164
Inverted & Wedge, Corten and Stainless Steel
Public and Private Collections:
Sloan Interiors, Cave Creek, AZ
King Residence, Michigan
Carter Didlake, Denver Design Center
Campbell Colorado Collection
Campbell Arizona Collection
Designers Touch, Denver, CO
Askew, Vail CO
Renflow, Denver, CO
Nix Residence, Biloxi, MS
Peter & Bonnie Kudla Collection, Denver, CO
Peter & Bonnie Kudla Collection, Scottsdale, AZ
Larkin Residence, Boulder, CO
Archer Concepts Group, CO
Cornwell Residence, Ocean Springs, MS
Entrican Residence, Titusville, FL
January 5, 2021 - Page 100 of 164
Inverted & Wedge, Corten and Stainless Steel
Exhibitions
•Denver International Airport
Best of Colorado Artists 2006
•Republic Plaza “Curated Showcase”
Denver, CO –March, 2005
•Tadu Contemporary Art Gallery
Santa Fe, NM –Permanent 2004 -2005
•Neo Gallery “H20 “ Duo
Denver, CO –November 2004
•Celebrate Colorado Artists
Denver, CO –May, 2004
Awarded Best in Show
•Walker Fine Art Gallery “Juxtapose”
Denver, CO –April 2003
January 5, 2021 - Page 101 of 164
Ribbon, Mirror finish stainless steel and Colorado alabasterPrivate Collection, Stainless Steel Intersect, Corten and Stainless steel
January 5, 2021 - Page 102 of 164
Commissioned Sculpture Rendering
Title: Incline
Medium: Weathering steel (Corten)
and “brushed” stainless steel tubing
represented by black lines. Brushed
stainless steel “hand rubbed” at
bottom.
Size: 12’-13’ tall
Base Size: 36” x 36” concrete slab
January 5, 2021 - Page 103 of 164
Materials
1. Weathering (aka Corten steel)
steel-weather and corrosion
resistant steel.As the finish is
exposed to weathering elements, it
begins to rust creating a unique
patina
2. Brushed stainless steel tubing-
metal is polished with a fine bristle
brush creating a polish
Altus sculpture materials
January 5, 2021 - Page 104 of 164
Site
•Sculpture to be installed at
grade
•Connection with landscape
•Natural colors
Benefit to Public
•Visible to public-situated at
the entrance of Vail
•Next to pedestrian path and
frontage road going into Vail
January 5, 2021 - Page 105 of 164
UPDATED SITE
•*The new site, is further to
the east.
•Sculpture to be installed at
grade
•Connection with landscape
•Natural colors
Benefit to Public
•Visible to public-situated at
the entrance of Vail
•Next to pedestrian path and
frontage road going into Vail
January 5, 2021 - Page 106 of 164
UPDATED SITE
•Silver component will face
building
•40 x 40 pad to ensure extra
space beyond steal bolts that
will be 36 x 36
January 5, 2021 - Page 107 of 164
Sculpture Location
January 5, 2021 - Page 108 of 164
Project Schedule
•Upon approval from Vail
board
•4-6 weeks lead and install
•Lighting & landscape
installed after sculpture
Budget
•$50K
•To include all the following:
•Design, labor, materials, fees,
installation, and applicable
tax
January 5, 2021 - Page 109 of 164
Approximate Sculpture Location
•Approximate scale
•Orientation may change
•Image rendered in photo
of current construction
phase as of 9.14.20
January 5, 2021 - Page 110 of 164
Uniqueness to Vail
•Commissioned -one of kind
sculpture
•Altus –means rising
•Vertical element reflects
Altus’s name and mountains
of Vail Valley
•Simultaneously alludes to lift
cables and ski tracks
•Abstraction gives timeless
quality
January 5, 2021 - Page 111 of 164
Thank you
Contact: Jackie Meade
Jackie@lewisartconsulting.com
January 5, 2021 - Page 112 of 164
Vail Winterfest 2020
Alpine Ice Sculpture
January 5, 2021 - Page 113 of 164
Previous Work:
January 5, 2021 - Page 114 of 164
January 5, 2021 - Page 115 of 164
January 5, 2021 - Page 116 of 164
January 5, 2021 - Page 117 of 164
January 5, 2021 - Page 118 of 164
January 5, 2021 - Page 119 of 164
January 5, 2021 - Page 120 of 164
January 5, 2021 - Page 121 of 164
January 5, 2021 - Page 122 of 164
January 5, 2021 - Page 123 of 164
January 5, 2021 - Page 124 of 164
January 5, 2021 - Page 125 of 164
January 5, 2021 - Page 126 of 164
January 5, 2021 - Page 127 of 164
January 5, 2021 - Page 128 of 164
January 5, 2021 - Page 129 of 164
Thank You!
Questions?
January 5, 2021 - Page 130 of 164
Public Notice - Art in Public Places Board Meeting Minutes
Monday, November 9, 2020 - 8:30 a.m.
Virtual Webinar/COVID-19
SPECIAL VAIL WINTERFEST MEETING
https://us02web.zoom.us/j/89089569750
AIPP Board members present: Tracy Gordon, Susanne Graf, Kathy Langenwalter
AIPP Board member absent: Courtney St. John, Kara Woods
Others present: Molly Eppard, AIPP Coordinator
1. 14th Annual Vail Winterfest Ice Installation, Paul Wertin & Jake Proffit - Alpine Ice
(Presentation attached.)
• Paul reviews the presentation and concepts, including lantern dimensions for this year’s Winterfest.
There will be varying heights of the sculptures for consideration of snow accumulation.
• Some lanterns will be hollow with fairy lights inserted to create variation in lighting. The lighting will be
an interesting feature this year creating warm glows throughout the Promenade.
• He discusses internationally inspired lanterns to include in the installation. Susanne asks about Vail’s
sister city program and if it might be a connection? Molly responds about Vail’s three friendship cities
located in Mexico, Japan, and Switzerland . She agrees it can be a connection for the installation.
Susanne compliments the inclusive international unity represented in the display. She likes the
activation of the international lantern concept adjacent to the lanterns on the International Bridge
• Tracy comments since we will be displaying the children’s lanterns on the International Bridge, the ice
lantern designs can be different.
• The tree lit on the western side of the Promenade will serve as the beacon for that entrance to the
installation.
• Kathy compliments the international designs and inquires if it can be carried to the sculpture bases.
• Paul will continue to explore lantern designs. At present , we are looking at 15 – 18 lantern sculptures.
Paul would like to begin the installation December 11th, as there will be a lot of cable trenching. Ideally
eight days will be needed on site. He does not think he will be pulling anymore amps, it will just be more
spread out.
• The Board compliments Paul’s presentation.
• Molly is meeting with Doe Browning the past donor of Winterfest today, so she will have a better idea of
funding.
• Kathy motions to move forward with the installation as presented with the international lantern
concepts. The Board agrees.
2. Meeting adjourned.
January 5, 2021 - Page 131 of 164
January 5, 2021 - Page 132 of 164
January 5, 2021 - Page 133 of 164
January 5, 2021 - Page 134 of 164
January 5, 2021 - Page 135 of 164
January 5, 2021 - Page 136 of 164
January 5, 2021 - Page 137 of 164
January 5, 2021 - Page 138 of 164
January 5, 2021 - Page 139 of 164
January 5, 2021 - Page 140 of 164
January 5, 2021 - Page 141 of 164
January 5, 2021 - Page 142 of 164
January 5, 2021 - Page 143 of 164
VA I L TO W N C O UNC I L A G E ND A ME MO
I T E M /T O P I C : Town Council F uture Topics
AT TAC H ME N TS :
Description
Town Council Future Topics
January 5, 2021 - Page 144 of 164
Vail Town Council Meetings
Topics & Times subject to change
5-Jan-21
RFP process for financing PW Shops and discuss next steps
Semi annual VLHA update
Inclusionary zoning
19-Jan-21
East Vail Trails
Puppy Mills Ordinance
ISO Rating for 2021-2026
MMI Scores for Gore Creek
Crown Castle - Updates
2-Feb-21
Emergency Order PW Shops financing (authorize debt)
16-Feb-21
Contracts for PW Project
Future Topics
2020 Model Traffic Code
Joint PEC & DRB Meetings
I-70 Noise Reduction
Noise Ordinance (tentative)
Cultural and Historic Preservation Updates
Ballot Proposals - housing, lodging tax
January 5, 2021 - Page 145 of 164
"Time of Day"
afternoon
afternoon
afternoon
evening
TBD
TBD
TBD
TBD
TBD
January 5, 2021 - Page 146 of 164
VA I L TO W N C O UNC I L A G E ND A ME MO
I T E M /T O P I C : December Revenue Update
AT TAC H ME N TS :
Description
December R evenue U pdate
January 5, 2021 - Page 147 of 164
1
TOWN OF VAIL
REVENUE UPDATE
January 5, 2021
Sales Tax
Upon receipt of all sales tax returns, November collections are estimated to be
$1,381,380 up 9.6% from last year and up 82.7% compared to budget. Year to
date collections of $21,159,765 are down (15.4)% from prior year and up 6.0%
from amended budget. Inflation as measured by the consumer price index was up
1.2% for November. The annual budget totals $22.5 million.
Real Estate Transfer Tax (RETT)
RETT collections through December 28 total $9,839,995 up 36.2% from this time
last year. The 2020 amended annual RETT budget totals $8,650,000. The
previous record high for RETT collections was in 2018 with $7,649,014.
Construction Use Tax
Use Tax collections through December 28 total $2,068,169 compared to
$2,468,068 from this time last year. The 2020 amended budget totals $1,930,000.
Parking Revenue
Season to date:
Pass sales from November through December 25 total $929,339 down $(595,606)
or (39.1)% from prior winter season. The majority of the decrease in pass sales
is due to fewer purchases of blue passes by Vail Health in 2020. Prepaid
revenue on value passes was also lower.
Daily sales from the parking structures from November through December 25 total
approximately $969,831, up $214,568, or 28.4% from this time last year.
Summary
Across all funds, year-to-date total revenue of $60.0 million is down 3.7% from
amended budget and down (11.6)% from prior year attributed to the economic
impacts of COVID-19 on sales tax collections, parking sales and construction
activity. The town’s “Crisis” level recession plan has projected a 21% decrease
across all revenue streams for the full year 2020.
January 5, 2021 - Page 148 of 164
2020 Amended Budget % change % change
2015 2016 2017 2018 2019 Budget Variance from 2019 from Budget
January 3,696,798$ 3,738,824$ 3,725,212$ 3,597,610$ 4,079,994$ 4,061,971$ 4,073,023$ 11,052$ -0.17% 0.27%
February 3,593,947 3,746,055 3,692,592 3,818,356 4,137,087 4,135,058 4,282,616 147,558$ 3.52% 3.57%
March 4,053,961 4,225,921 3,642,407 4,167,880 4,237,933 2,149,476 2,217,257 67,781 -47.68% 3.15%
April 1,370,929 1,089,749 1,386,780 1,233,474 1,445,071 400,000 425,791 25,791 -70.53% 6.45%
May 584,454 654,462 659,475 830,193 763,756 450,000 502,266 52,266 -34.24% 11.61%
June 1,242,400 1,318,092 1,389,982 1,648,443 1,606,748 950,000 1,032,848 82,848 -35.72% 8.72%
July 1,937,989 2,053,773 2,215,649 2,412,425 2,480,292 2,000,000 2,078,303 78,303 -16.21% 3.92%
August 1,702,579 1,849,815 1,863,949 2,195,175 2,237,050 2,100,000 2,134,944 34,944 -4.56% 1.66%
September 1,240,277 1,349,929 1,385,462 1,540,490 1,600,100 1,735,000 1,757,603 22,603 9.84% 1.30%
October 835,649 906,385 936,954 1,106,596 1,165,176 1,220,000 1,273,735 53,735 9.32% 4.40%
November 997,100 989,320 997,716 1,264,600 1,260,314 756,188 1,381,380 625,192 9.61% 82.68%
YTD Total 21,256,083$ 21,922,325$ 21,896,178$ 23,815,242$ 25,013,520$ 19,957,693$ 21,159,765$ 1,202,072$ -15.41% 6.02%
December 3,885,849 3,840,919 3,695,305 4,070,870 4,237,178 2,542,307
Total 25,141,932$ 25,763,244$ 25,591,483$ 27,886,112$ 29,250,698$ 22,500,000$ 21,159,765$
Actual Collections Collected
Sales Tax
January 5, 2021
Town of Vail Revenue Update
SALES TAX
2020 Budget Comparison
2
January 5, 2021 - Page 149 of 164
Through November 30th
Town of Vail Revenue Update
January 5, 2021
YTD Sales Tax Collections by Year
November Sales Tax Collections by Year
$21,922,325
$21,896,178
$23,815,242
$25,013,520
$21,159,765
$0 $5,000,000 $10,000,000 $15,000,000 $20,000,000 $25,000,000
2016
2017
2018
2019
2020
• Year to date collections of $21,159,765 are down (15.4)% from prior year and up 6.0% from
amended budget.
• Inflation as measured by the consumer price index was up 1.2% for November.
• The 2020 Amended sales tax budget totals $22.5M, down (23.2)% compared to actual collections
of $29.3M in 2019
$989,320
$997,716
$1,264,600
$1,260,314
$1,381,380
$0 $200,000 $400,000 $600,000 $800,000 $1,000,000 $1,200,000 $1,400,000
2016
2017
2018
2019
2020
• Vail will collect an estimated $53,200 in additional November sales tax to bring collections up to
$1,381,380. November will be up 9.6% from last year.
• November will be up 82.7% from amended budget.
3
January 5, 2021 - Page 150 of 164
YTD Through December
Construction Use Tax by Year
YTD Through December
Town of Vail Revenue Update
January 5, 2021
Real Estate Transfer Tax by Year
$0
$1,000,000
$2,000,000
$3,000,000
$4,000,000
$5,000,000
$6,000,000
$7,000,000
$8,000,000
$9,000,000
2016 2017 2018 2019 2020
Sales Less Than $2.5 Million Sales $2.5 to $5.0 Million Sales $5 to $10 Million Sales Over $10 Million
$6,801,765
$6,313,611
$7,649,014
$7,224,668
$9,839,995
• This chart shows YTD collections of 1% RETT, segmented by individual home sale value.
• 2020 RETT collections through December 28 total $9,839,995 up 36.2% from the prior year.
$1,791,542 $1,754,375
$3,967,787
$2,468,068
$2,068,169
$0
$500,000
$1,000,000
$1,500,000
$2,000,000
$2,500,000
$3,000,000
$3,500,000
$4,000,000
2016 2017 2018 2019 2020
• Use Tax collections through December 28 total $2,068,169 compared to $2,468,068 from this
time last year. This is a decrease of (16.2)%
4
January 5, 2021 - Page 151 of 164
Parking Pass Sales by Year
Town of Vail Revenue Update
January 5, 2021
Paid Parking Revenue - YTD Through December 25th
Revenue by Pass Type - Through December 25thPasses Sold by Type
• 1,042 total parking passes have been sold for the 2020/21 ski season as of December 25th, down
(23.7)% or (323) passes from the same period last year.
• YTD, 2020/21 parking pass sales total $929,339, down (39.1)% or $(595,606) from last year. Red
parking passes were offered for the first time in the 2019/20 ski season. Green parking passes were
eliminated for the 2020/21 season.
$0
$100,000
$200,000
$300,000
$400,000
$500,000
$600,000
$700,000
$800,000
$900,000
$1,000,000
$1,100,000
$1,200,000
$1,300,000
$1,400,000
$1,500,000
$1,600,000
2018 2019 2020
$1,361,582
$1,524,945
$929,339
39 40 38535240
506 595
313
71
167
512
447
484
129
160
0
100
200
300
400
500
600
700
800
900
1,000
1,100
1,200
1,300
1,400
2018 2019 2020
1,042
1,365
1,239
• Daily sales from the parking structures from November through December 25 total $969,831, up $214,568, or
28.4% from the prior winter.
$0 $200,000 $400,000 $600,000 $800,000 $1,000,000
2018
2019
2020
5
January 5, 2021 - Page 152 of 164
Vail Business Review
October 2020
January 5, 2021
The Vail Business Review breaks down the four percent sales tax collected for the
month of October 2020.
Overall, October sales tax increased 8.9% with retail increasing 1.2%, lodging increased
29.2%, food and beverage increased 14.2%, and utilities/other decreased by (7.8)%.
Excluding the out of town category; sales tax for the month of increased 12.5%.
Town of Vail sales tax forms, the Vail Business Review and sales tax worksheets are
available on the internet at www.vailgov.com/finance.
Please remember when reading the Vail Business Review that it is produced from sales
tax collections, as opposed to actual gross sales.
If you have any questions or comments, please feel free to call me at (970) 479-2125 or
Carlie Smith at (970) 479-2119.
Sincerely,
Alex Jakubiec
Town of Vail
Revenue Manager
6
January 5, 2021 - Page 153 of 164
October 2020
Sales Tax Collections by Business Type
Town of Vail Business Review
October Tax Collections by Year
October 2020 Sales Tax
October 2019
Retail
$554,571
Lodging
$311,242
Food &
Beverage
$296,440
Utilities &
Other
$111,482
$0
$100,000
$200,000
$300,000
$400,000
$500,000
$600,000
1.2%
14.2%
(7.8)%
Retail
$547,952
Lodging
$240,953
Food &
Beverage
$259,576
Utilities &
Other
$120,863
$0
$100,000
$200,000
$300,000
$400,000
$500,000
$600,000
$1,273,735
$1,169,345
$1,110,970
$942,395
$912,307
$0 $250,000 $500,000 $750,000 $1,000,000 $1,250,000
2020
2019
2018
2017
2016
29.2%
• This report represents collections of Town of Vail 4% sales tax, as opposed to actual gross sales
• This report does not include an estimate of quarterly sales taxes, due on January 20th, 2021.
• Overall, October 2020 sales tax collections were up 8.9% from prior year.
• The sales tax budget for 2020 totals $16.8M, compared to $29.3M actual collections in 2019.
• October retail sales increased 1.2%, lodging increased 29.2%, food and beverage increased 14.2%
and utilities and other decreased (7.8)%.
7
January 5, 2021 - Page 154 of 164
Geographic Area Trends by Year
October Sales Tax
Sales Tax by Location
Town of Vail Business Review
October 2020 Sales Tax
October 2019 October 2020
Other
Areas
17%
Lionshead
10%
Out of
Town
32%
Vail Village
42%
Other
Areas
20%
Lionshead
13%
Out of
Town
34%
Vail Village
33%
• Vail Village sales tax increased 36.7%, Lionshead decreased (14.6)%, Other Areas decreased
(10.6)%, and Out of Town increased 2.0%. Excluding Out of Town collections, all areas were up
12.5%.
$158,643 $175,010
$233,264 $239,531 $214,166
$151,030
$126,265 $129,073 $143,234
$122,280
$223,071 $225,754
$319,265
$397,465 $405,418
$379,563
$415,366 $429,368
$389,114
$531,871
$0
$100,000
$200,000
$300,000
$400,000
$500,000
$600,000
2016 2017 2018 2019 2020
Other Areas Lionshead Out of Town Vail Village
• This chart shows October sales tax collections, by geographic area over time.
8
January 5, 2021 - Page 155 of 164
October Sales Tax
Accommodation Services Sales Tax by Year
Retail Business Sales Tax Detail - October 2020 Sales Tax
Town of Vail Business Review
October 2020 Sales Tax
Apparel
$100,653
Grocery
$113,762
Gallery
$8,466
Gifts
$4,645Jewelry
$19,470
Retail Liquor
$39,279
Retail Other
$204,168
Sporting Goods
$64,086
Retail Home
Occupation
$42...
• Overall, October accommodations services were up 22.3%, short-term rentals were up 49.5% and hotels
and lodges were up 11.5%.
• The Town of Vail adopted marketplace facilitator tax rules on October 1st, 2020. This change in
remittance requirements is anticipated to have a positive impact on short-term rental sales tax collections
going forward.
$170,850
$72,645
$169,513
$67,768
$188,929
$101,291
$0 $20,000 $40,000 $60,000 $80,000 $100,000 $120,000 $140,000 $160,000 $180,000 $200,000
Hotels/Lodges
Short-Term Rentals 2020 2019 2018
9
January 5, 2021 - Page 156 of 164
Retail 135,344.80 111,724.63 21.14%
Lodging 31,624.93 61,563.58 -48.63%
F & B 41,620.95 58,754.90 -29.16%
Other 5,575.07 7,488.19 -25.55%
Total 214,165.75 239,531.30 -10.59%
Retail 33,007.32 28,792.41 14.64%
Lodging 53,153.82 77,295.70 -31.23%
F & B 36,117.16 36,799.87 -1.86%
Other 1.38 346.51 -99.60%
Total 122,279.68 143,234.49 -14.63%
Retail 184,983.13 283,077.11 -34.65%
Lodging 115,640.08 2,559.39 4418.26%
F & B 1,447.45 182.11 694.81%
Other 103,347.25 111,646.59 -7.43%
Total 405,417.91 397,465.21 2.00%
Retail 201,235.96 124,357.99 61.82%
Lodging 110,823.06 99,534.40 11.34%
F & B 217,254.00 163,839.50 32.60%
Other 2,558.21 1,381.76 85.14%
Total 531,871.23 389,113.65 36.69%
Retail 554,571.21 547,952.13 1.21%
Lodging 311,241.89 240,953.08 29.17%
F & B 296,439.56 259,576.38 14.20%
Other 111,481.91 120,863.06 -7.76%
Total 1,273,734.57 1,169,344.65 8.93%
Retail Apparel 100,652.60 65,611.39 53.41%
Retail Food 113,761.94 89,793.59 26.69%
Retail Gallery 8,466.29 1,595.61 430.60%
Retail Gift 4,645.03 2,693.93 72.43%
Retail Home Occupation 42.40 100.74 -57.91%
Retail Jewelry 19,470.10 10,511.30 85.23%
Retail Liquor 39,279.01 25,049.30 56.81%
Retail Other 204,168.32 305,854.06 -33.25%
Retail Sport 64,085.52 46,742.21 37.10%
Total 554,571.21 547,952.13 1.21%
Total - All Areas
Lionshead
Out of Town
Vail Village
Retail Summary
Cascade Village / East Vail / Sandstone / West Vail
Town of Vail Business Review
October 2020 Sales Tax
October 2020
Collections
October 2019
Collections October % Change
10
January 5, 2021 - Page 157 of 164
VA I L TO W N C O UNC I L A G E ND A ME MO
I T E M /T O P I C : Council C ommittee Appointments R eview
AT TAC H ME N TS :
Description
Council Committee Appointments Review
January 5, 2021 - Page 158 of 164
Town of Vail
Council Committee Appointments / Task Force Appointments and Representatives
2020
Committee / Task Force
Council Member/s or
Representative/s
(2020 - 2021)Meetings Times
1 NWCCOG (Northwest Colorado Council of Governments)Scott Robson
& Alternate Patty McKenny
meets quarterly
2 NWCCOG - Water Quality / Quantity Committee Kim Langmaid meets quarterly
3 CAST (Colorado Association of Ski Towns)Town Manager & Mayor meets 5 x annually at
different locations
throughout the State
4 VRD (Vail Recreation District) / Council Subcommittee Kevin Foley
Jen Mason
Scott Robson
meets as needed
5 Sustainble Destination Subcommittee Kim Langmaid
Kristen Bertuglia
TBD
6 Channel 5 Vail Valley Community Televison Board IT Director
& Alternate Town Manager
meets every other month -
not regularly
7 Vail Valley Exchange / Sister Cities Jenn Bruno meets as needed
Vail Youth Recognition Award Jen Mason - alternate
8 Eagle County Regional Transportation Authority (ECO)Brian Stockmar
Travis Coggin, alternate
meets quartelry
9 TOV Open Space / Charter Committee Kim Langmaid
PEC member - Ludi Kurz
Town Manager Scott Robson
meets as needed
10 Betty Ford Alpine Garden Foundation Jen Mason
Dave Chapin, alternate
random meeting times
11 Vail Local Marketing District Advisory Council
(Statutory authority allows for Council appointment)Jenn Bruno
Dave Chapin, alternate
meets third Thursday
8:30 am - 11:30 am
12 Vail Child Care Center Krista Miller
HR & Safety Director
meets monthly
13 Donovan Park Pavilion Diana Donovan
Patty McKenny
Donovan Management
Company (Laurie Asmussen)
as needed
12/28/2020
Page 1
January 5, 2021 - Page 159 of 164
Town of Vail
Council Committee Appointments / Task Force Appointments and Representatives
2020
Committee / Task Force
Council Member/s or
Representative/s
(2020 - 2021)Meetings Times
14 I-70 Transportation Corridor Coaltion Scott Robson - Exec
Committee
Greg Hall - staff
meets second Tuesday
monthly 8 am - 10 am
15 Vail Economic Advisory Council Jenn Bruno
Brian Stockmar
meets second Tuesday
monthly 8 am - 10 am
16 Economic Council of Eagle County Brian Stockmar
Mia Vlaar, alternate
meets quarterly
17 EGE Air Alliance Greg Moffet
Mia Vlaar
meets first Monday monthly
3 pm - 5 pm
18 Colorado Municipal League - Policy Committee (standing
committee that develops the League's legislative program;
composed of municipal member representatives)
Dave Chapin
Jenn Bruno, alternate
meets 2-3 times
per year
19 Vail Parking & Transportation Task Force (Advisory Group) Dave Chapin
Jen Mason
meets as needed
20 Rotary Club of Vail all council members see meeting listing below
21 I-70 West Vail Pass Auxiliary Lanes Project / Project
Leadership Team Dick Cleveland
this appointment needs to be
confirmed by Town Council
since Dick is no longer a
council member
22 Housing Subcommittee Jenn Bruno
Travis Coggin
Jen Mason (Alternative)
created at 3/20/18
council meeting
meet with VLHA periodically
12/28/2020
Page 2
January 5, 2021 - Page 160 of 164
VA I L TO W N C O UNC I L A G E ND A ME MO
I T E M /T O P I C : Vail Trailblazer Award Update – Review P rocess & Committee Selection
AT TAC H ME N TS :
Description
Memo Vail Tr ailblazer Nomination Update 010521
January 5, 2021 - Page 161 of 164
To: Mayor and Town Council
From: Patty McKenny, Assistant Town Manager
Date: January 5, 2021
Subject: Vail Trailblazer Award Update – Review Process & Committee Selection
I. SUMMARY
The Vail Town Council is asked to name council members to serve as the selection committee
to determine the sixth recipient/s of the Vail Trailblazer Award to be given in 2021. There are a
total of twelve (12) names on the nomination list. These suggested names have come from
community members and include single and paired nominations. One new nomination was
submitted this year.
II. CONSIDERATIONS
There has been a committee of two elected officials in the past who have chosen the recipient
of this award. There might also be some consideration given to naming three elected officials to
the committee; a public notice would need to be posted in this regard. All council members
have served on the selection committee. It should be noted the names of the nominees will be
provided to the council under separate cover as the approach has been not to publicize this list
of nominees. A meeting to review the applications will be scheduled later this month.
III. BACKGROUND
The box below identifies the criteria used in this process. Those who have submitted
applications have shown how the nominee/s has exhibited his/her best efforts towards
exemplifying the spirit and fortitude in making Vail a great community with lasting impacts.
Recipient/s of the award will be recognized at several upcoming events, as follows:
▪ A luncheon in March is typically scheduled but other ideas will be reviewed in light of the
health crisis and suggested in the near future
▪ The Town of Vail Annual Community Meeting in March, in which a recognition plaque will be
presented; this will also be under review in light of public health crisis
▪ A Town Council meeting at which time the recognition will be formalized by a Mayoral
Proclamation adopted by the Vail Town Council
▪ A cumulative Honor Roll plaque will be dedicated to hang in the Vail Town Council
Chambers
January 5, 2021 - Page 162 of 164
Town of Vail Page 2
The Trailblazer Award was created as a legacy project when the Town of Vail was preparing to
celebrate its 50th birthday on August 23, 2016. A Town Council committee was formed to
develop the idea and select the first recipient of the award. The Vail Trailblazer Award is
presented annually to recognize an individual, couple or team that exemplifies the spirit and
fortitude in making Vail a great community through one or more actions that make a lasting
impact. The following community members have been awarded the Vail Trailblazer Award: Dr.
Tom Steinberg, Vi & Byron Brown, Pepi and Sheika Gramshammer, Glenn Porzak and Josef
Staufer. More information about the award recipients and Vail Trailblazer program can be
found at www.vail/gov.com/trailblazeraward
January 5, 2021 - Page 163 of 164
VA I L TO W N C O UNC I L A G E ND A ME MO
I T E M /T O P I C : Recess (est. 5:45 pm)
January 5, 2021 - Page 164 of 164