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HomeMy WebLinkAbout2021-01-05 Agenda and Supporting Documentation Town Council Afternoon Agenda VAIL TO W N C O U N C IL R E G U L AR ME E T IN G Agenda Virtual 1:30 P M, January 5, 2021 Meeting to be held Virtually (access H igh Five Access Media livestr eam https://www.highfivemedia.org/live-five the day of the meeting and visit https://www.vailgov.com/town-council to participate in public comment) Notes: Times of items are approximate, subject to change, and c annot be relied upon to determine what time Council will consider an item. Public c omment on any agenda item may be solicited by the Town Council. 1.E xecutive Session 1.1.Executive Session, pursuant to C .R.S. §24-6-402(4)(b)(e) - to have a conferenc e with the Town A ttorney to receive legal advic e on spec ific legal questions; and to determine positions, develop a negotiating strategy and instruct negotiators regarding: 1) negotiations with Triumph Development regarding the potential development of deed restricted workforc e housing and the relocation of the approved development project known as Booth Heights; and 2) negotiations with the owner of the Evergreen Lodge regarding the granting and acc eptance of rec iprocal pedestrian easements. 90 min. Presenter(s): Matt Mire, Town Attorney 2.The Afternoon Regular Meeting will reconvene at 3:00 p.m 3.Vail Local Marketing District Meeting - see seperate agenda 4.P resentation / Discussion 4.1.2020 End of Year Update on Housing from the Vail Local Housing Authority to the Vail Town Council 20 min. Presenter(s): George Ruther, Housing Director and Steve Lindstrom, Chair, Vail Local Housing Authority Action Requested of Counc il: No action is required at this time. Bac kground: This update furthers the many goals, initiatives and priorities of the Vail Town Council Action Plan 2018 - 2020 and advances the performanc e measures prescribed in the Vail Housing 2027 Strategic P lan. Topics to be presented: Vail H O ME Partners – Creating. Sustaining. Community. 2020 End of Year Housing Ac complishments 2020 Strategic I nitiatives and Ac tions 2020 End of Year Vail I nD EED Program Numbers, & S tatistic s Updated Progress Towards the Housing Goal January 5, 2021 - Page 1 of 164 4.2.Update for a potential deed-restric ted housing development on Lot 3, Middle Creek Subdivision 20 min. Presenter(s): George Ruther, Housing Director Action Requested of Counc il: Provide direction to staff in antic ipation of preparing a development applic ation for deed-restricted housing on Lot 3, Middle C reek. Bac kground: On October 6, 2020, the Vail Town Counc il instructed the Town staff to enter into a professional servic es agreement with Triumph Development to c omplete due diligenc e work for Lot 3, Middle C reek Subdivision. The due diligence work was to be completed in anticipation of the Town pursuing a potential public /private partnership to develop deed- restric ted housing on the site. This effort supports the Vail Town Council's alternate housing sites initiative. Staff Rec ommendation: Move forward with Triumph Development on the next steps of design and entitlement of a deed-restricted residential development on Lot 3, Middle C reek. 4.3.Update on Children's Garden of Learning Facility Relocation 10 min. Presenter(s): Tom Kassmel, Town Engineer Action Requested of Counc il: Review and disc uss material and c onfirm staff is proc eeding in the right direc tion. Bac kground: The Town of Vail is currently in the design and entitlement process of temporarily relocating the Children’s Garden of Learning (C GL) to the Lionshead Parking Structure Oversize Lot, aka “Charter Bus Lot”, in order to make Middle Creek Lot 3 available for a proposed deed-restric ted housing development. Staff will provide an update on the proc ess, design and schedule Staff Rec ommendation: Review and discuss material and confirm staff is proceeding in the right direction. 4.4.Updates and Amendments to Housing Policies Regarding I nclusionary Zoning, Commercial Linkage, and Residential Linkage 60 min. Presenter(s): George Ruther, Housing Director, Andrew K nudsten, E P S, Princ ipal and Rachel Sc hindman, EPS, Senior Analyst Action Requested of Counc il: Provide polic y direction to the V LHA and PEC Bac kground: The Vail Town Council has instruc ted the Vail Local Housing Authority and Town staff to pursue updates and amendments to both inc lusionary zoning and commerc ial linkage, including the possible adoption of residential linkage. The objec tives of this initiative are to achieve the following: Update the payment of fees in lieu amounts and method of calc ulation to more acc urately reflect current costs to the Town of Vail (policy) Prioritize the methods of mitigation to plac e a greater emphasis on on-site and off-site units in Town versus payment of fees in lieu (policy/implementation) Evaluate mitigation rates (%) to ensure development impac ts of new employ ee generation are adequately addressed by the private sec tor (policy) Evaluate additional mitigation requirements to more equitably distribute the need to address increased demands in housing need January 5, 2021 - Page 2 of 164 ac ross all types of development. (policy/implementation) 4.5.Update on Request for Proposal (RFP) results for Financ ing the Public W orks Shops Project 10 min. Presenter(s): Kathleen Halloran, Finance Direc tor and Mattie Prodanovic, Hilltop Securities I nc. Action Requested of Counc il: I nformation only Bac kground: On November 30th, an RF P for the financing of $15.0 million of the Public W orks Shops (total projec t c ost of $19.6 million) went out to 16 banks. Five responses were returned. This presentation is to outline the best offer provided to the town and next steps. 4.6.South Frontage Road I mporvements - Vail Health to Lionshead 15 min. Presenter(s): Tom Kassmel, Town Engineer Action Requested of Counc il: I nformational only. Bac kground: The Town of Vail has budgeted in 2021 to make improvements to the South Frontage Road from Vail Health to the Lionshead parking Struc ture, which will inc lude road widening, a roundabout, landscape medians, and sidewalks. S taff will provide an update of the project. 5.D R B / PEC Update (5 min.) 5.1.D RB / P E C Update 5 min. Presenter(s): J onathan S penc e, Planning Manager 6.Information U pdate 6.1.Approved A I P P Nov. 2 & Nov. 9, 2020 minutes 6.2.Town Council Future Topic s 6.3.December Revenue Update 7.Matters from Mayor, Council and Committee Reports (15 min.) 7.1.Council C ommittee Appointments Review 7.2.Vail Trailblazer Award Update – Review Proc ess & Committee Selec tion 8.Recess 8.1.Rec ess (est. 5:45 pm) Meeting agendas and materials c an be ac cessed prior to meeting day on the Town of Vail website www.vailgov.com. All town council meetings will be streamed live by High Five Ac cess Media and available for public viewing as the meeting is happening. The meeting videos are also posted to High Five Ac cess Media website the week following meeting day, www.highfivemedia.org. January 5, 2021 - Page 3 of 164 Please call 970-479-2136 for additional information. Sign language interpretation is available upon request with 48 hour notification dial 711. January 5, 2021 - Page 4 of 164 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C : E xecutive S ession, pursuant to C .R .S. §24-6-402(4)(b)(e) - to have a conference with the Town A ttorney to receive legal advice on specif ic legal questions; and to determine positions, develop a negotiating strategy and instruct negotiators regarding: 1) negotiations with Triumph Development regarding the potential development of deed restricted workforce housing and the relocation of the approved development project known as B ooth Heights; and 2) negotiations with the owner of the Evergreen L odge regarding the granting and acceptance of reciprocal pedestrian easements. P RE S E NT E R(S ): Matt Mire, Town A ttorney January 5, 2021 - Page 5 of 164 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C : 2020 End of Year Update on Housing from the Vail L ocal Housing A uthority to the Vail Town Council P RE S E NT E R(S ): George Ruther, Housing Director and Steve L indstrom, Chair, Vail L ocal Housing A uthority AC T IO N RE Q UE S T E D O F C O UNC IL : No action is required at this time. B AC K G RO UND: T his update f urthers the many goals, initiatives and priorities of the Vail Town Council Action P lan 2018 - 2020 and advances the performance measures prescribed in the Vail Housing 2027 S trategic Plan. Topics to be presented: Vail HO M E Partners – Creating. Sustai ni ng. Community. 2020 E nd of Year Housing Accomplishments 2020 S trategic I nitiatives and A ctions 2020 E nd of Year Vail I nD E E D P rogram Numbers, & S tatistics Updated P rogress Towards the Housing Goal AT TAC H ME N TS : Description 2020 Semi Annual Update on Housing 01052021 January 5, 2021 - Page 6 of 164 MEMORANDUM To: Vail Town Council From: Vail Local Housing Authority George Ruther, Housing Director Date: January 5, 2021 Re: 2020 End of Year Update on Housing – Progress Towards the Goal I. Purpose The purpose of this agenda item is to present a 2020 End of Year Update on Housing from the Vail Local Housing Authority to the Vail Town Council. This update furthers the many goals, initiatives and priorities of the Vail Town Council Action Plan 2018 - 2020 and advances the performance measures prescribed in the Vail Housing 2027 Strategic Plan. II. Topics to be presented: • Vail HOME Partners – Creating. Sustaining. Community. • 2020 End of Year Housing Accomplishments • 2020 Strategic Initiatives and Actions • 2020 End of Year Vail InDEED Program Numbers, & Statistics • Updated Progress Towards the Housing Goal III. 2020 Housing Accomplishments 1. Completed Actions Identified in the Vail Housing 2027 Strategic Plan: Deed Restriction Acquisition • Evaluate dedicated deed-restriction acquisition revenue sources to ensure adequate funding exists – ongoing • Implementing the Vail InDEED program – 58 total applications processed in 2020 of which 27 were approved for purchase (47%) January 5, 2021 - Page 7 of 164 Town of Vail Page 2 • Facilitated the acquisition of a total of 21 new deed restrictions in Year 2020 (12 new deed restrictions in the first half/ 9 new deed restrictions in the second half) • Completed two exchanges of underperforming deed restrictions netting a 2x increase in the total amount of deed-restricted square footage • The Vail InDEED Program, along with the leadership efforts of the Vail Town Council and the Vail Local Housing Authority, was recognized for excellence and innovation in state and local housing policy development by the Urban Land Institute as the recipient of the 2020 Robert C. Larson Excellence in Housing Policy Award. Land Use Tools • Create a Housing Overlay District that allows for increased density – pending • Evaluate the effectiveness of the EHU Exchange Program and make adjustments as needed – scheduled for third quarter of 2020 – Not completed. • Amend the development impact fee in lieu calculation for inclusionary zoning/commercial linkage to accurately represent cost to the Town of Vail and current real market values – underway to be completed first quarter 2021 • Exploring non-financial incentives for residential property owners to convert to, or otherwise maintain long-term rental opportunities in Vail – scheduled for the third quarter of 2020 – Not completed • Evaluating change in housing policy to accept out of town deed restrictions as mitigation for commercial linkage requirements – underway to be completed first quarter 2021 • Update the Housing Demands Analysis – removed from work plan for 2020 due to reductions in operating budget. Funded for completion in 2021 Performance Measurements • Update existing deed-restricted property data base – ongoing • Prepare twice annual reports summarizing progress towards the adopted goal - ongoing • Maintain complete and accurate newly acquired deed-restriction data – ongoing • Implement an efficient, effective, consistent, and equitable process for annual deed restriction compliance verification – new online annual compliance process completed in time for 2020 annual compliance verfication January 5, 2021 - Page 8 of 164 Town of Vail Page 3 2. Completed Actions Identified in the Vail Town Council 2018 -2020 Action Plan: • Actively pursuing regional collaboration and partnerships toward increasing the supply of housing within Vail and the region in keeping with the 2018 Housing Policy Statements (Alternate Housing Sites Initiative, CDoT Parcel, Eagle-Vail Parcel, Avon Deed Restriction Purchase Program ) – ongoing with East Vail CDoT Parcel to be made available for purchase in first quarter of 2021 • Convene the Vail Housing Subcommittee (meets monthly) – ongoing IV. 2020 Initiatives and Actions The following actions and initiatives were taken from the Vail Town Council Action Plan 2018 – 2020 and the Vail Housing 2027 Strategic Plan: • Vail InDEED program implementations and acquisitions - $2.5M funded 2021, plus rollover from 2020 • Update existing deed-restricted property data base – $10K funded • Update and amend the fee in lieu calculation to represent cost of construction – to be complete in first quarter of 2021 • Create a Housing Overlay District that allows for increased density – in - house • Evaluate the effectiveness of the EHU Exchange Program and make adjustments as needed – in-house • Evaluate potential housing development sites within the Town of Vail and down valley – in-house and $30K funded • Leading the seven-step alternative housing sites initiative aimed at achieving multiple Town adopted housing and environmental stewardship goals – five-year plan for action – ongoing • Overseeing the adoption of a pre-development/final agreement with Triumph Development for Lot 3, Middle Creek and Timber Ridge Village Apartments - ongoing • Facilitating the entitlement process for residential development on Lot 3, Middle Creek – funding required • Launched an internal Town Employee home purchase program including the sale of the first home within the program at B212, Homestake at Vail Condominiums - completed • Implementation and advancement of the 2018 Housing Policy Statements – ongoing • Active participation in the formulation of the West Vail Master Plan, Housing Element,– ongoing January 5, 2021 - Page 9 of 164 Town of Vail Page 4 • Launched a public information and community engagement effort to broaden the awareness of housing in Vail and the role of the Vail Local Housing Authority in collaboration with the Town’s communications team – ongoing The Vail Local Housing Authority, in partnership with the Vail Town Council, realized additional achievements outside the scope of the Vail Housing 2027 Strategic Plan. Those achievements include the following: • Consistently applied the adopted 2018 Town of Vail Housing Policy Statements in the course of everyday business • Launched “Vail Home Partners”, a branded, collaborative partnership between the Vail Town Council and the Vail Local Housing Authority to increase the supply of resident-occupied, deed restricted - ongoing • Completed initial schematic design and conceptual plan drawings for the Bighorn Creek Crossing deed-restricted development in East Vail in partnership with CDoT – ongoing • Administered temporary residential rent relief programs for the residents of the Middle Creek Village Apartments and Timber Ridge Village Apartments in collaboration with Corum Real Estate – completed • Successfully negotiated amendments to the Middle Creek at Vail ground lease in partnership with the Town Attorney’s office resulting in the creation of a potential future housing site on Lot 3, Middle Creek Subdivision – completed • Coordinating the sale of two Chamonix Vail Townhomes – one completed/one pending litigation V. Vail InDEED by the Numbers The following figures summarize the results of the Town of Vail’s investment in the Vail InDEED Program from January 1, 2020 through December 31, 2020. Total Number of Applications Received: 58 Total Number of Transactions Closed: 21 (36%) Total Number of Homes Deed-Restricted: 21 Total Number of Homes by # of Bedrooms: 9 – one’s 10 – two’s 2 – three’s 0 – four’s 21 homes January 5, 2021 - Page 10 of 164 Town of Vail Page 5 Total Square Feet of GRFA: 17,536 square feet Average Investment per Deed-Restriction: $73,545 Average Investment per Square Foot: $88.16 Total Dollar Amount Funded for Investment in 2020: $4,210,259 • ($2,500,000 Appropriated) • ($1,710,559 remaining balance/rollover as of 12/15/2019) Total Dollar Amount Invested in 2020: $1,545,923 • (Six offers pending totaling $598,170 as of 12/23/2020) Estimated Total Number of Vail Residents Provided Housing in 2020: 81.75 residents Program Numbers Since Vail InDEED Inception Total Number of Transactions Closed: 69 Total Number of Homes Deed-Restricted: 155 Total GRFA Deed-Restricted: 128,306 square feet Total Deed-Restriction Investment: $10,709,175 Average Investment per Square Foot: $83.47 per square foot Average Investment per Deed- Restriction: $69,091.45 Lowest/Highest Investment per Square Foot: $61/$117 Total Number of Vail Residents Provided Home: 343.5 Vail residents (288 Vail residents at Timber Ridge) VI. Progress Toward the Goal The Vail Housing 2027 Strategic Plan adopted a goal of acquiring 1,000 new deed- restrictions by the year 2027. At the time of adoption, 698 deed-restrictions were recorded on properties within the Town of Vail. Since the adoption of the Vail Housing 2027 Strategic Plan, as of December 22, 2020, the Town of Vail, in collaboration with the Vail Local Housing Authority, has increased the total number of recorded deed restrictions by 32% to 922 (+224). As a result of entitlements granted during that time period, an additional 15 deed-restriction obligations are pending. At the current rate of acquisition, it is projected the Town will reach its goal by the 2026. January 5, 2021 - Page 11 of 164 Town of Vail Page 6 VII. Looking Ahead to 2021 2020 is again proving to be a very productive for housing in Vail with significant progress made towards achieving the Town’s housing goal. The stage is set for another productive year for housing in Vail. In addition to the many ongoing efforts currently underway, as discussed in greater detail above, a number of key strategic initiatives are scheduled for completion in 2020. Key strategic initiatives include: • Advance the seven-steps of the alternate housing sites initiative • Participate in a town-wide data collection effort to better analyze housing trends and track the effectiveness of housing policies, programs, and initiatives • Explore possible incentives to encourage residential property owners to participate in long-term rentals • Implement an update to the online annual deed-restriction compliance and enforcement policies and implement recommended improvements • Review the adopted Employee Housing Guidelines for opportunities to address Capital Improvements and Reinvestments • Engage analysis to determine the feasibility of recognizing deed restrictions as an asset to potential bonding purposes • Implement an online process for annual deed restriction compliance verification • Adopt administrative penalties and fees for demonstrated non-compliance with the terms of the recorded deed restrictions • Install an informational housing wall display outside the Vail Town Council Chamber to communicate annual progress towards the town’s adopted housing goal and track the economic values and community benefits of resident- occupied, deed-restricted homes in Vail. • Advance the entitlement process for deed-restricted development on Lot 3, Middle Creek. • Evaluate the merits of rezoning a portion of the West Middle Creek Parcel for future housing development and ensuring a no net loss of housing and open space opportunities • Engage in the potential acquisition of the CDoT Parcel in East Vail for future deed-restricted housing development opportunities • Explore public/private partnerships in the development of deed-restricted housing on privately owned properties within the Town of Vail • Complete updates and amendments to the Town’s adopted land use regulations governing inclusionary zoning, commercial linkage and possibly residential linkage January 5, 2021 - Page 12 of 164 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C : Update for a potential deed-restricted housing development on L ot 3, Middle Creek Subdivision P RE S E NT E R(S ): George Ruther, Housing Director AC T IO N RE Q UE S T E D O F C O UNC IL : P rovide direction to staf f in anticipation of preparing a development application for deed-restricted housing on L ot 3, Middle Creek. B AC K G RO UND: On October 6, 2020, the Vail Town C ouncil instructed the Town staf f to enter into a professional services agreement with Triumph Development to complete due diligence work f or L ot 3, Middle C reek S ubdivision. T he due diligence work was to be completed in anticipation of the Town pursuing a potential public/private partnership to develop deed-restricted housing on the site. T his effort supports the Vail Town Council's alternate housing sites initiative. S TAF F RE C O M M E ND AT I O N: Move forward with Triumph Development on the next steps of design and entitlement of a deed-restricted residential development on L ot 3, Middle C reek. AT TAC H ME N TS : Description Lot 3 Middle Cr eek Update on Due Diligence 01052021 Children's Garden Site_C oncept 123020 January 5, 2021 - Page 13 of 164 To: Vail Town Council From: George Ruther, Housing Director Date: January 5, 202 1 Subject: Lot 3, Middle Creek Deed-Restricted Housing Development – Update on Due Diligence 1. SUMMARY The purpose of this agenda item is to provide an update on the due diligence work completed for a potential deed-restricted housing development on Lot 3, Middle Creek Subdivision. The potential for developing deed-restricted homes on Lot 3, Middle Creek supports the Vail Town Council’s goals, initiatives, and priorities outlined in the Vail Town Council Action Plan 2018 – 2020. Specifically, accommodating the need for housing within the community as the Town Council has determined housing is critical infrastructure. Based upon the findings of the due diligence work, the Vail Town Council is being asked to provide further instruction to the Town staff in anticipation of preparing a development application for deed-restricted housing on Lot 3, Middle Creek. 2. BACKGROUND On October 6, 2020, the Vail Town Council instructed the Town staff to enter into a professional services agreement with Triumph Development to complete due diligence work for Lot 3, Middle Creek Subdivision. A project budget in an amount not to exceed $25,000 was authorized. The due diligence work was to be completed in anticipation of the Town pursuing a potential public/private partnership to develop deed-restricted housing on the site. To that end, the Town staff prepared and executed an agreement with Triumph Development. The contracted scope of work included: Contractor's Duties During the term of the Agreement, Contractor shall perform the following du e diligence duties for Lot 3, Middle Creek Subdivision, as directed and authorized by the Town: • Project management of due diligence work for Lot 3, Middle Creek Subdivision. • Prepare development schedule, including due diligence, design, entitlement, contracting and construction activities that outlines the required and logical sequence of work and predevelopment costs. • Arrange and coordinate required sketch design and development consultants including, but not limited to, geotechnical engineer, civil engineer, as-built topographic survey, wildlife experts, and traffic consultant to provide soil testing January 5, 2021 - Page 14 of 164 Town of Vail Page 2 reports, geological hazard analysis and reports, environmental impact reports, and traffic studies. • Prepare project-level development budget including a reasonable estimate of construction hard costs, all soft costs, entitlement costs, impact fees, design/consultant costs, insurance costs, financing costs and all other soft costs to execute the project. • Prepare preliminary sketch site plan and building designs for review and evaluation. • Develop a preliminary construction cost model of schematic site plan and building design. • Coordinate with the Town’s Community Development staff for feedback on the sketch design and compliance with Town Code. Contractor's Deliverables In performance of the duties described above, Contractor shall deliver the following items to the Town, during the timeframes established by the Town: • Development schedule highlighting sequence of activities and critical path elements • Probable estimate of predevelopment cost • Preliminary site analysis detailing the constructability and feasibility of Lot 3, Middle Creek Subdivision, to include commissioning the below consultant’s reports needed for development: o Geotechnical Soils Report o Civil Engineering due diligence and preliminary utility and grading plans o As-built topographic survey, including all easements and utility locations o Site Specific Geologic Hazards Analysis (slope stability) o Preliminary Environmental Assessment Report o Traffic Study 3. INITIAL FINDINGS OF DUE DILIGENCE The following initial findings are the result of the due diligence work completed on Lot 3, Middle Creek Subdivision by Triumph Development Current Title and Survey Peak Land Consultants has completed an updated ALTA survey with topography - https://www.dropbox.com/s/gfbr6gdd7amrotl/MC%20Lot%203%20ALTA.pdf?dl=0. This survey was completed using Land Title Guarantee Company’s title commitment prepared at the beginning of December - https://www.dropbox.com/s/hrqamcy3umekmw4/MC%20Lot%203%20Title%20110220.pdf?dl= 0. The most notable finding from this work is a Platted Building Envelope Line that transects the property east to west. This line appears to be drawn on the north/uphill side of the current Middle Creek Apartments and CGL improvements. Residential development on the site requires this building envelope line can be amended and moved to the north to accommodate January 5, 2021 - Page 15 of 164 Town of Vail Page 3 an appropriately sized building envelope. An amendment can be considered concurrently during the entitlement process. There is also a sewer easement accommodating the existing CGL building that likely needs to be amended and relocated. Confirmation from Eagle River Water & Sanitation District is pending. Civil Engineering Due Diligence Alpine Engineering has completed an initial civil engineering sketch plan for the site - https://www.dropbox.com/s/fa8wz7ek5xalbzn/Middle%20Creek-%20Civil-SD_11 -20- 20.pdf?dl=0 The most notable challenge of the site is the steeply sloping topography above the current retaining walls - with grades exceeding 40% in most places. Due to this condition, the improvements are recommended to be moved to the south side of the site as much as possible. This will allow for minimal excavation and cuts into the hillside, and the use of the new building foundation as retaining walls for the hill to the north. It is recommended that vehicular access to the site utilizes the existing curb-cut, mimicking the CGL access and double-loaded parking configuration. However - in order to provide the required emergency vehicle access, minimize retaining walls, and cuts into the hillside with the building to the north – it is advised that the surface parking lot be shifted to the south and into the 20’ front setback. Given the substantial width of the right of way in front of the site, as well as the added benefit of minimizing the height of retaining walls and excavation - there appears to be ample justification for this site planning option. The remaining on-site parking should tuck under the building in order to keep the improvements to the front of the site. Emergency vehicle access can be provided along the entirety of the south side of the building with a minimum, 26’ wide drive lane, as well as an emergency vehicle turnaround and staging area at the east end of the building. A series of stepped retaining walls at the east end could be accommodated to allow for building access. Architect Due Diligence 359 Design was selected to prepare conceptual building designs and floor plans. The most recent draft of the architectural drawings can be found at - https://www.dropbox.com/s/94a810i00t5xaoq/Children%27s%20Garden%20Site_Concept%20 123020.pdf?dl=0. The prominent location of the development site adjacent to the main Vail Roundabout is of importance. In response, an architectural plan should include a level of tuck under parking on the ground floor with an elevator lobby near the center of the building and stair towers on both ends to accommodate required egress. To amenitize the homes, ground level storage is recommended for the residents on this level at the front end of the parking spaces. Given cost considerations and the steep topography of the site, a half level of units facing south on the 2nd floor of the building is recommended. The north wall of the second level could then function as a foundation/retaining wall for the hillside to the north. January 5, 2021 - Page 16 of 164 Town of Vail Page 4 At the third level of the building, the site allows for a double loaded corridor and a full floor-plate of units, with a community outdoor gathering space at the rear that is accessed from the indoor community gathering are at the center of the floor. The fourth and fifth levels of the building are also full floor-plates of units with community amenities and services such as laundry rooms and vending located at the center of each floor. A total of 50 to 70 units can be accommodated within the building mass as drawn. As drawn, a combination of 49 two-bedroom units and 7 one-bedroom units are recommended. The units are designed to easily accommodate households comprised of roommates with two residents per bedroom with individual lockable closets and bathrooms that are roommate friendly. At double occupancy for each bedroom, the building would accommodate 210 residents. The site configuration and topography dictate the maximum amount of vehicles that can be reasonably accommodated on the site. As drawn, with approximately 56 total parking spaces, the new building is parked at a ratio of one parking space per unit. Based on prior parking studies performed at recent apartment developments in Vail, and discussions with rental property managers, this amount of parking is likely adequate for the site - particularly at this location given that it is within convenient walking distance to Vail Village and Lionshead and on the West Vail bus route. A parking study is currently underway of th e Middle Creek Village Apartments and the Lionsridge Apartments to further understand the transportation needs of apartment residents. The recently amended parking policies and adopted revisions to the Vial Town Code were directly intended to accommodate th e proposed type of development in these types of locations. Consultants Reports The Town Planning Department was able to find several consultants reports from the development of Middle Creek Village Apartments that aided in the due diligence planning process. Links to said reports are provided below: Geotech and Geohazards- https://www.dropbox.com/s/0739at5xeilhwxp/MIDDLE%20CREEK%20VILLAGE%20PEC%20S UBMITTALS%202002%20PART%204%20LEGAL%281%29%20- %20Geo%20%26%20Hazard.pdf?dl=0 - The site is mapped within geologically sensitive area of moderate rockfall hazard. However, prior geohazard investigations did not identify substantial rockfall risk or a significant rock outcropping that would create substantial permanent risk. According to the Vail Town Code, risk can be mitigated with grading and upgraded foundations to deal with any surface rocks that are dislodged in the future. The primary geohazard, which is the debris flow risk from Middle Creek, does not appear to affect the Lot 3 Site. EIR - (https://www.dropbox.com/s/cnyggvjpe6y5ss0/MIDDLE%20CREEK%20VILLAGE%20PEC%20 SUBMITTALS%202002%20PART%204%20LEGAL%282%29%20-%20EIR.pdf?dl=0) - An EIR has been performed for the site. There are no substantial environmental impacts identified related to Lot 3 or residential development. Traffic - A traffic study is underway with traffic counts being performed during Christmas week. The prior traffic study can be found at January 5, 2021 - Page 17 of 164 Town of Vail Page 5 - https://www.dropbox.com/s/usrcrb8leqog3xh/MIDDLE%20CREEK%20VILLAGE%20PEC%20 SUBMITTALS%202002%20PART%204%20LEGAL%283%29%20- %20traffic%20Study.pdf?dl=0 Entitlement/Development Schedule An occupancy goal of November, 2022 has been established. To achieve this goal, development on the site must begin by no later than mid-September, 2021. A schedule has been prepared that identifies the steps required to commence construction by mid- September 2021. https://www.dropbox.com/s/xq6acyqqd4paknj/MC%20Lot%203%20Milestone%20Schedul e%20122320.pdf?dl=0 The proposed schedule is ambitious. While this schedule is ambitious and assumes dual tracking PEC and DRB approvals in back-to-back meetings, the prior precedent of prioritizing housing developments in Town indicates this schedule is very much achievable. To do so effectively requires a co-applicant approach along with commitment to the schedule and skilled project management. The next steps in the proposed schedule are pre-application meetings with the Town’s Planning Department and Fire Department; construction due diligence and preliminary cost estimates; and negotiation and approval of the Pre-Development Agreement that will allow the entitlement process and planning to continue. Based upon comparable development projects in Vail and similar mountain communities, the estimated cost of the design and entitlement process is $600,000 to $700,000. January 5, 2021 - Page 18 of 164 CONCEPT DESIGN \\ 30 December 2020VAIL, CO CHILDREN’S GARDEN SITE January 5, 2021 - Page 19 of 164 2 CHILDREN’S GARDEN SITE_VAIL, CO CONCEPT DESIGN \\ 30 December 2020 TABLE OF CONTENTS 00.0 01.0 02.0 03.0 zoning site unit plans elevations January 5, 2021 - Page 20 of 164 00.0 \\ ZONING: 3 CHILDREN’S GARDEN SITE_VAIL, CO CONCEPT DESIGN \\ 30 December 2020 GENERAL SITE PLANPROJECT ZONING | Housing Zone District H PARKING REGULATIONS 1. H: Provide adequate sites for employee housing which, because of the nature and characteristics of employee housing, cannot be adequately regulated by the development standards prescribed for other residential zone districts. It is necessary in this zone district to provide development standards specifically prescribed for each development proposal or project. 2. Conditional Uses: Child daycare facilities, eating and drinking establishments, health clubs, retail stores and establishments 3. Development Standards: Development standards shall be as proposed by the applicant, as prescribed by the planning and environmental commission, and as adopted on the approved development plan - Lot area and site dimensions - Building height - Density control (including gross residential floor area) 4. Setbacks: 20’-0” from the perimeter of the zone district 5. Site Coverage: 55% (max) 5. Landscaped Area: 30% (min) 15’ in width with a minimum area of no less than 300 square feet No parking or loading can be located within any setback area 1.4 spaces required per dwelling unit 145 NORTH FRONTAGE ROAD January 5, 2021 - Page 21 of 164 00.0 \\ ZONING: 4 CHILDREN’S GARDEN SITE_VAIL, CO CONCEPT DESIGN \\ 30 December 2020 EXISTING SITEFIRE APPARATUS ACCESS REQUIREMENTS 2018 IFC 1. Required Access: Fire apparatus access road shall extend within 150 feet of all portions of the exterior walls of the first story of the building, as measured by an approved route around the exterior of the building. The fire code official is authorized to increase the dimension of 150 feet where any of the following conditions occur: -the building is equipped throughout with an approved automatic sprinkler system -Fire apparatus access roads cannot be installed because of location on property, topography, waterways, nonnegotiable grades, or other similar conditions, and an approved alternative means of fire protection is provided -There are not more than two Group R-3 or Group U occupancies Approved fire apparatus access road with a 26’-0” wide asphalt, concrete, or other approved surface (D102.1). 2. Building Height: Buildings or facilities exceeding 30’ or three stories in height shall have at least two means of fire apparatus access for each structure (D104.1). 3. Aerial Fire Apparatus Access Roads: Where vertical distance between the grade plane and the highest roof surface exceeds 30’, approved aerial fire apparatus access roads shall be provided (D105.1). At least one of the required access routes meeting this condition shall be located within 15’-30’ from the building, positioned parallel to one entire side of the building. The side of the building on which the aerial fire apparatus access road is positioned shall be approved by the fire code official (D105.3). 4. Grade : Access roads with grades steeper than 10% to require approval from fire chief (D103.2). 5. Dead Ends: Dead-end access roads in excess of 150’ shall be provided with width and turnaround provisions (D103.4). 6. Turning Radius: Minimum turning radius to be determined by the fire code official (D103.3). January 5, 2021 - Page 22 of 164 I -70 FRONTAGE ROAD PROPERTY LINE PROPERTY LINE TOTAL AREA: 100,366 SF -2.3 ACRES 30-40% SLOPE > 40% SLOPE *ENTIRE SITE IS IN A HIGH ROCK-FALL HAZARD ZONE 20'20'20'20' CHILDREN'S GARDEN SITE SLOPE 00.0 \\ ZONING: 5 CHILDREN’S GARDEN SITE_VAIL, CO CONCEPT DESIGN \\ 30 December 2020 existing slope January 5, 2021 - Page 23 of 164 z z c c c c cWATER ENTRYTRASHLOBBY/ LOUNGE BIKE WASH 1" = 40'-0"1 PARKING LEVEL 0'20'80'40' PICNIC AREA +8214’-6” STORAGE LOCKERS STORAG E L O C K E R S 02.0 \\ SITE: CHILDREN’S GARDEN SITE_VAIL, CO CONCEPT DESIGN \\ 30 December 2020 January 5, 2021 - Page 24 of 164 SHARED PATIO1" = 40'-0"1 Level 01 0'20'80'40' PICNIC AREA +8226’-6”02.0 \\ SITE: CHILDREN’S GARDEN SITE_VAIL, CO CONCEPT DESIGN \\ 30 December 2020 January 5, 2021 - Page 25 of 164 LOUNGE 1" = 40'-0"1 Level 02 0'20'80'40' PICNIC AREA +8237’-6”02.0 \\ SITE: CHILDREN’S GARDEN SITE_VAIL, CO CONCEPT DESIGN \\ 30 December 2020 January 5, 2021 - Page 26 of 164 LAUNDRY 1" = 40'-0"1 Level 03 0'20'80'40' +8248’-6”02.0 \\ SITE: CHILDREN’S GARDEN SITE_VAIL, CO CONCEPT DESIGN \\ 30 December 2020 January 5, 2021 - Page 27 of 164 LAUNDRY 1" = 40'-0"1 Level 04 0'20'80'40' +8259’-6”02.0 \\ SITE: CHILDREN’S GARDEN SITE_VAIL, CO CONCEPT DESIGN \\ 30 December 2020 January 5, 2021 - Page 28 of 164 0'20'80'40'1" = 40'-0"1 ROOF LEVEL ROOF PLAN ROOF DESIGNED TO ACCOMMODATE FUTURE SOLAR PANEL MOUNTING 02.0 \\ SITE: CHILDREN’S GARDEN SITE_VAIL, CO CONCEPT DESIGN \\ 30 December 2020 January 5, 2021 - Page 29 of 164 Level 01 8,226' - 6" Level 02 8,237' - 6" Level 04 8,259' - 6" Level 03 8,248' - 6" PARKING LEVEL 8,214' - 6" ROOF 8,270' - 6" 0'10'40'20'1" = 20'-0"1 SECTION MULTIFAMILY BUILDING Unit Count GRFA / unit Total SF 2B/1b 49 834 40,866 73.8% 1B/1b 7 613 4,291 7.7% Laundry & Lounge 855 1.5% Circulation 9,384 16.9% Total BUILDING 56 55,396 Total Beds 210 Max Building Height:65' max 4-stories over podium Parking Spaces:56 1/unit Tuck-Under Garage (Exterior)6,405 unit matrix STORAGETUCK-UNDER PARKING 02.0 \\ SITE: CHILDREN’S GARDEN SITE_VAIL, CO CONCEPT DESIGN \\ 30 December 2020 January 5, 2021 - Page 30 of 164 24' - 6"22' - 6"12' - 0"12' - 0"12' - 0" 1/4" = 1'-0" 2 BED PLAN GROSS: NET: 834 sf 735 sf LOCKABLE PANTRYDW BENCH / COAT HOOKS30” FRIDGE24” ELECTRIC RANGEbasis of design // 2 bedroom02.0 \\ UNIT PLANS: CHILDREN’S GARDEN SITE_VAIL, CO CONCEPT DESIGN \\ 30 December 2020 January 5, 2021 - Page 31 of 164 basis of design // 1 bedroom 12' - 0"13' - 0"24' - 6"1/4" = 1'-0" 1 BED PLAN GROSS: NET: 613 sf 575 sf LOCKABLE PANTRYDW 30” FRIDGE 24” ELECTRIC RANGE 02.0 \\ UNIT PLANS: CHILDREN’S GARDEN SITE_VAIL, CO CONCEPT DESIGN \\ 30 December 2020 January 5, 2021 - Page 32 of 164 03.0 \\ ELEVATIONS: CHILDREN’S GARDEN SITE_VAIL, CO CONCEPT DESIGN \\ 30 December 2020 TRADITIONAL MOUNTAIN ARCHITECTURE Consitent with the mountain vernacular of Vail, any new affordable or workforce units are intended to merge with their surroundings. Pitched rooves, neutral materials, a strong base, and mountain- modern detailing will help the building blend in with its neighbors across frontage road while maintaining character and identity. January 5, 2021 - Page 33 of 164 STUCCO LP SMARTSIDE LAP SIDING NW Factory Finish “Teton” LP SMARTSIDE NICKEL GAP NW Factory Finish “Tahoe” materiality03.0 \\ ELEVATIONS: CHILDREN’S GARDEN SITE_VAIL, CO CONCEPT DESIGN \\ 30 December 2020 January 5, 2021 - Page 34 of 164 PROPOSED BUILDING MAX HEIGHT: 5 storiesMIDDLE CREEK MAX HEIGHT: 7+ stories 03.0 \\ ELEVATIONS: CHILDREN’S GARDEN SITE_VAIL, CO CONCEPT DESIGN \\ 30 December 2020 January 5, 2021 - Page 35 of 164 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C : Update on C hildren's G arden of L earning Facility R elocation P RE S E NT E R(S ): Tom K assmel, Town E ngineer AC T IO N RE Q UE S T E D O F C O UNC IL : R eview and discuss material and conf irm staff is proceeding in the right direction. B AC K G RO UND: T he Town of Vail is currently in the design and entitlement process of temporarily relocating the C hildren’s Garden of L earning (C G L ) to the L ionshead Parking S tructure Oversize L ot, aka “C harter Bus L ot”, in order to make Middle Creek L ot 3 available for a proposed deed-restricted housing development. S taff will provide an update on the process, design and schedule S TAF F RE C O M M E ND AT I O N: Review and discuss material and conf irm staf f is proceeding in the right direction. AT TAC H ME N TS : Description Memo Plan Overivew January 5, 2021 - Page 36 of 164 To: Town Council From: Tom Kassmel, Town Engineer Date: 1-5-21 Subject: Children’s Garden of Learning Relocation Update I. SUMMARY The Town of Vail is currently in the design and entitlement process of temporarily relocating the Children’s Garden of Learning (CGL) to the Lionshead Parking Structure Oversize Lot, aka “Charter Bus Lot”, in order to make Middle Creek Lot 3 available for a proposed deed-restricted housing development. Pursuant to the Vail Town Code, an application for a conditional use permit is required for an early childhood education center at the Charter Bus Lot and must be reviewed and approved by the Town of Vail Planning & Environmental Commission. The Town engaged Pierce Austin Architects this past fall to provide architectural and site design of the proposed CGL relocation; and Palomar Modular Buildings was the successful respondent to an RFP this past fall for modular building construction. The design team, PA Architects, Palomar, CGL, and staff, have been working towards providing a modular construction design that will work well for CGL and fit well on the Charter Bus Lot site, both functionally and aesthetically. The design team received initial feedback from the DRB in early December and plan to return with a revised design on January 6 and 20, as necessary. The design team also received feedback from PEC in late December; with the focus of the feedback being the concern of the displacement of oversize vehicles and possible traffic conflicts with the parking structure. The design team will return to PEC on January 11, with updates on traffic concerns, and a clarification of the oversize vehicle displacement. The displacement of the existing 11 oversize vehicles will cause a shift in current operations, a shift that will need to occur regardless at some point when the Civic Area Master Plan and Civic Hub are implemented. The intent is to have oversize vehicles (Charter Buses, RV’s, vehicles w/ trailers, Special Event vehicles, etc..), drop passengers off at the LHTC or VVTC, and then park in alternate designated areas. In general, these designated areas would be in West Vail, either in front of Safeway/City Market or just west of the West Vail Fire Station. From these locations the driver may then ride the West Vail Express, Red or Green bus to their desired destination. Charter buses will be directed to park in the Charter bus parking across from City Market (300’ January 5, 2021 - Page 37 of 164 Town of Vail Page 2 of parking). RV’s and vehicles with trailers will be directed to park west of the WV Fire Station during the ski season (2100’ of parking), and likely across from Safeway (1300’ of parking) during the summer months. Both these areas have capacity during the identified seasons, except on rare occasions, like the Charter Bus Lot. These could be first come first serve spaces just like the Charter Bus Lot is now; and could also be by permit only for overnight parking. The no camping regulation, as is enforced now at the Charter Bus Lot, would be maintained. Special Event vehicles could do the same, with additional potential to provide space for Special Event vehicles at the expanded Public Works facility once completed and as needed for certain events. Next Steps: DRB January 6 & 20 (as needed) PEC January 11 Palomar Modular Contract Award January 19 Modular Design, Permitting, & Construction February 1 – May 15 General Contractor Bid & Award February 15 – March 16 Modular Delivery & Install May 15 - June 15 Modular Exterior and Site Construction April 12 – August 15 CO & CGL Relocation August 15 – Sept 1 II. ATTACHMENT Building and Site plan January 5, 2021 - Page 38 of 164 COMMON PATH OF TRAVEL PERMITTED: 75'-0" MAX.COMMON PATH OF TRAVEL PROVIDED: COMMON PATH OF TRAVELEXIT TRAVEL DISTANCE PERMITTED: 200'-0" MAX.EXIT TRAVEL DISTANCE PROVIDED: EXIT TRAVEL DISTANCEOCCUPANCY GROUP: EDUCATION (E)TOTAL UNITS: 1TOTAL FLOOR AREA: 4696 SFEDUCATION (E) DAYCARE AREA = 35 SF NETOCCUPANT LOADRoomname101ELEVATIONA1011SIM100'-0"SPOT ELEVATION1A101SIMDETAIL NUMBERSHEET WHERE SHOWNSECTION LETTERSHEET WHERE SHOWNDETAIL DESIGNATORBUILDING SECTION DESIGNATOR101DOOR DESIGNATOR1iWINDOW DESIGNATOR0GRID LINE1iWALL TYPE1REVISION NUMBERLEVEL INDICATORNAME INTERIOR ELEVATION DESIGNATORA6011ELEVATION NUMBERSHEET NUMBERDOOR NUMBERROOM NUMBEREXTERIOR ELEVATION DESIGNATORA3011ELEVATION NUMBERSHEET NUMBER00 00 00CONSTRUCTION SPECIFICATION INSTITUTE SECTION NUMBER -REFER TO PROJECT MANUAL FOR PRODUCT SPECIFICATION4'-5"FACE OF STRUCTURE TO FACE OF STRUCTURE NPROJECT NORTH°±ɎW/<ROUNDWITHDEGREESPLUS OR MINUSPROPERTY LINEANGLECENTER LINETHESE PLANS WERE DESIGNED TO CONFORM WITH THE LATEST INTERNATIONAL BUILDING AND RESIDENTIAL CODES. DUE TO CONTINUOUS CHANGES IN BOTH LOCAL AND NATIONAL BUILDING CODES, ACCOMMODATING ALL BUILDING RESTRICTIONS IS IMPOSSIBLE. THEREFORE, THESE PLANS ARE SUBJECT TO LOCAL REQUIREMENTS AND INTERPRETATIONS. IT BECOMES THE RESPONSIBILITY OF THE BUILDER TO MAKE CERTAIN THESE PLANS COMPLY TO LOCAL CODE REQUIREMENTS.DO NOT SCALE DRAWINGS. IF CRITICAL DIMENSIONS DO NOT APPEAR ON THE DRAWINGS, NOTIFY ARCHITECT. IF DISCREPANCIES OCCUR BETWEEN DRAWINGS OR BETWEEN THE DRAWINGS AND SPECIFICATIONS, NOTIFY THE ARCHITECT FOR RESOLUTION.SQUARE FOOTAGES ON PLANS EQUAL GROSS FOR BUILDING DEPARTMENT USE ONLY. NOT TO BE USED FOR SALES OR LEASEABLE AREAS.DIMENSIONS LOCATING NEW CONSTRUCTION ARE TO THE FACE OF THE FRAMING AND CONCRETE OR CENTERLINE OF STRUCTURE BY WAY OF GRID LINE UNLESS NOTED OTHERWISE.DETAILS AND NOTES INDICATE TYPICAL CONDITIONS. FOR MINOR DEVIATIONS FROM TYPICAL DETAILS ARE TO BE ANTICIPATED AND ARE INFERRED. DETAILS AND NOTES PROVIDE DIRECTIONS AND OUTLINE THE DESIGN INTENT. THE CONTRACTOR SHALL USE PROFESSIONAL JUDGMENT WHEN DEALING WITH SIMILAR CONDITIONS.EVERY EFFORT HAS BEEN MADE TO ELIMINATE ERRORS DURING THE PREPARATION OF THESE DRAWINGS. BECAUSE PIERCE AUSTING ARCHITECTS CANNOT GUARANTEE AGAINST THE POSSIBILTY OF HUMAN ERROR, IT IS THE OBLIGATION OF THE BUILDER TO VERIFY THE ACCURACY OF ALL DETAILS, DIMENSIONS, AND BE PERSONALLY RESPONSIBLE FOR THEM.THE PLANS, DRAWINGS, SPECIFICATIONS, DESIGNS, AND ENGINEERING HAVE BEEN DEVELOPED BY PIERCE AUSTIN ARCHITECTS SOLEY FOR ITS USE IN PREPARING AND SUBMITTING CONSTRUCTION CONTRACTS. PIERCE AUSTIN ARCHITECTS MAKES NO WARRANTY OF ANY KIND, LIABILITY, OR RESPONSIBLITY WHATSOEVER FOR THE PROPRIETY, EFFICACY, OR FITNESS OF SUCH WORK WHEN USED BY ANY OTHER PARTY FOR ANY OTHER PURPOSE, EXCEPT WHEN COVERED BY PIERCE AUSTIN ARCHITECTS WARRANTIES ACCOMPANYING ITS OWN CONTRACTS.OWNER:TOWN OF VAIL / CHILDRENS GARDENARCHITECT:BILL PIERCE, PRINCIPAL PIERCE AUSTIN ARCHITECTS1650 E. VAIL VALLEY DRIVE, C-1VAIL, COLORADO 81657P: 970.476.6342E: bill@vailarchitects.comOWNERS REP:COMPANYNAMEMAILING ADDRESSTOWN STATE ZIPP: 555.555.5555E: person@example.comCONTRACTOR:COMPANYNAMEMAILING ADDRESSTOWN STATE ZIPP: 555.555.5555E: person@example.comSTRUCTURAL :COMPANYNAMEMAILING ADDRESSTOWN STATE ZIPP: 555.555.5555E: person@example.comCIVIL:COMPANYNAMEMAILING ADDRESSTOWN STATE ZIPP: 555.555.5555E: person@example.comMEPs:COMPANYNAMEMAILING ADDRESSTOWN STATE ZIPP: 555.555.5555E: person@example.comBUILDING CODE:2018 International Building Code2018 International Residential Code2018 International Fire Code2018 International Plumbing Code2018 International Mechanical Code2018 International Fuel Gas Code2018 International Energy Conservation Code2018 International Existing Building Code2017 National Electrical CodeCONSTRUCTION TYPE:V-AUNITS:1OCCUPPANCY TYPE:E1650 Fallridge Road, Suite C-1Vail, Colorado 81657f.(970) 476-4901 p.(970)476-6342NOT FOR CONSTRUCTIONA0.00COVERCGOL LHPSProject Number - 2008LIONSHEAD PARKING STRUCTUREVAIL, CO 8165712.24.20DRB SETADMINISTRATIVE INFO.BUILDING CODE SUMMARY PROJECT DIRECTORYSitus Address 350 S FRONTAGE RD WTax Area SC202 -VAIL (TOWN) & LIONSHEAD TIF -SC202Parcel Number 2101-064-07-012Legal Summary Subdivision: VAIL LIONSHEAD FIL 1 Block: 2 Lot: 1CHILDREN'S GARDEN OF LEARNING AT LIONSHEAD PARKING GARAGEVAIL, CO 81657PROJECT LOCATION'$7( 12 '(6&5,37,21LIFE SAFETYDRAWING CONVENTIONSMISC. ABBREVIATIONSGENERAL NOTESUPDATESHEET INDEXSHEET # DESCRIPTION BY ISSUE DATEARCHITECTUREA0.00 COVER PAA 12.24.20A0.03EXTERIOR MATERIALSPAA12.24.20A0.05SITE CALCPAA12.24.20A0.06SITE PLANPAA12.24.20A0.07LANDSCAPE PLANPAA12.24.20A0.08CODE STUDY / EGRESS STUDY PAA12.24.20A0.09GRADING PLANPAA12.24.20A1.01MAIN LEVELPAA12.24.20A1.02ROOF PLANPAA12.24.20A1.11LEVEL 1 RCPPAA12.24.20A2.01NORTH & WEST ELEVATIONPAA12.24.20A2.02SOUTH & EAST ELEVATIONPAA12.24.20A3.01BUILDING SECTIONSPAA12.24.20A6.01DOOR SCHEDULEPAA12.24.20A6.02WINDOW SCHEDULEPAA12.24.20A9.013DPAA12.24.20A9.023DPAA12.24.20A9.033DPAA12.24.20A9.053D RENDERSPAA12.24.20A9.063D RENDERSPAA12.24.20A9.073D RENDERSPAA12.24.20SHEET INDEXJanuary 5, 2021 - Page 39 of 164 REF.UPEXISTING TICKET BOOTH & PLANTERSADA12345679HIKING LOOPTEACHER ACCESS FROMPARKING GARAGE8TRASH ENCLOSURETOWN OF VAIL SNOWSTORAGE AREABOLLARDS -PAINTED HIGH VISIBILITY YELLOWEXISTING LIONSHEADGARAGE STRUCTUREE. LIONSHEAD CIRCONCRETE DRAINAGE PANBOLLARDS -PAINTED HIGH VISIBILITY YELLOWPARKING STRIPESSTACKED BLOCK RETAINING WALLPLAYGROUND ACCESS GATEWOOD BENCHPLAYGROUND ACCESS GATEBUILDING FOOTPRINT -4696SF1650 Fallridge Road, Suite C-1Vail, Colorado 81657f.(970) 476-4901 p.(970)476-6342NOT FOR CONSTRUCTIONA0.06SITE PLANCGOL LHPSProject Number - 2008LIONSHEAD PARKING STRUCTUREVAIL, CO 8165712.24.20DRB SETNORTH'$7( 12 '(6&5,37,211" = 10'-0"1SITE PLANJanuary 5, 2021 - Page 40 of 164 1650 Fallridge Road, Suite C-1Vail, Colorado 81657f.(970) 476-4901 p.(970)476-6342NOT FOR CONSTRUCTIONA9.073D RENDERSCGOL LHPSProject Number - 2008LIONSHEAD PARKING STRUCTUREVAIL, CO 8165712.24.20DRB SET'$7( 12 '(6&5,37,21January 5, 2021 - Page 41 of 164 1650 Fallridge Road, Suite C-1Vail, Colorado 81657f.(970) 476-4901 p.(970)476-6342NOT FOR CONSTRUCTIONA9.033DCGOL LHPSProject Number - 2008LIONSHEAD PARKING STRUCTUREVAIL, CO 8165712.24.20DRB SET'$7( 12 '(6&5,37,21January 5, 2021 - Page 42 of 164 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C : Updates and A mendments to Housing P olicies Regarding I nclusionary Zoning, Commercial L inkage, and Residential L inkage P RE S E NT E R(S ): George Ruther, Housing Director, A ndrew K nudsten, E P S , P rincipal and Rachel Schindman, E P S, Senior Analyst AC T IO N RE Q UE S T E D O F C O UNC IL : P rovide policy direction to the V L HA and P E C B AC K G RO UND: T he Vail Town C ouncil has instructed the Vail L ocal Housing A uthority and Town staf f to pursue updates and amendments to both inclusionary zoning and commercial linkage, including the possible adoption of residential linkage. T he objectives of this initiative are to achieve the following: Update the payment of fees in lieu amounts and method of calculation to more accurately reflect current costs to the Town of Vail (policy) P rioritize the methods of mitigation to place a greater emphasis on on-site and of f -site units in Town versus payment of f ees in lieu (pol icy/implementation) E valuate mitigation rates (%) to ensure development impacts of new employee generation are adequately addressed by the private sector (policy) E valuate additional mitigation requirements to more equitably distribute the need to address increased demands in housing need across all types of development. (policy/impl ementation) AT TAC H ME N TS : Description Inclusionary Zoning/Commercial Linkage P olicy D irection 193175- Town Council C ompiled Material - 12-29-20 January 5, 2021 - Page 43 of 164 To: Vail Town Council From: George Ruther, Housing Director Vail Local Housing Authority Town of Vail Planning & Environmental Commission Date: January 5, 202 1 Subject: Recommendation on updates and amendments to housing policies regarding inclusionary zoning, commercial linkage, and residential linkage 1. SUMMARY The purpose of this agenda item is to forward the recommendation of the Vail Local Housing Authority and the Town of Vail Planning & Environmental Commission on updates and amendments to housing policies regarding inclusionary zoning, commercial linkage, and residential linkage. The request for this recommendation is at the instruction of the Vail Town Council. Recommendations will be presented for consideration on the following topics: o Payment of Fees in Lieu Calculation Method o Mitigation Rate o Prioritization of Mitigation Methods o On-site, Off-site, and Out of Town Mitigation o Application of Regulations, including the addition of Residential Linkage Requirements o Adoption of a broader approach(s) to addressing the needs for additional deed restricted housing in the Town of Vail beyond direct mitigation of development impacts (catch -up versus keep-up) This policy update and amendment discussion supports the Vail Town Council’s goals, initiatives, and priorities outlined in the Vail Town Council Action Plan 2018 – 2020. Specifically, accommodating the need for housing within the community as the Town Council has determined housing is critical infrastructure. In the end, the Vail Town Council is being asked to provide policy direction to the Vail Local Housing Authority and the Town of Vail Planning & Environmental Commission thereby allowing the Authority and Commission to continue developing policy implementation strategies and recommendation for further Town Council consideration and adoption. January 5, 2021 - Page 44 of 164 Town of Vail Page 2 2. BACKGROUND The Vail Town Council has instructed the Vail Local Housing Authority and Town staff to pursue updates and amendments to both inclusionary zoning and commercial linkage, including the possible adoption of residential linkage. The objective s of this initiative are to achieve the following: • Update the payment of fees in lieu amounts and method of calculation to more accurately reflect current costs to the Town of Vail (policy) • Prioritize the methods of mitigation to place a greater emphasis on on-site and off-site units in Town versus payment of fees in lieu (policy/implementation ) • Evaluate mitigation rates (%) to ensure development impacts of new employee generation are adequately addressed by the private sector (policy) • Evaluate additional mitigation requirements to more equitably distribute the need to address increased demands in housing need across all types of development. (policy/implementation) The Vail Local Housing Authority and the Town’s Housing Department presented background information on the Town’s adopted housing policies and regulations to the Planning & Environmental Commission on October 12, and December 14, 2020. In doing so, the Commission requested information on the following: • Peer resort review • Overall effectiveness of the adopted regulations. Inclusionary zoning and commercial linkage have been effective in helping the Vail community keep up with the existing deficit in present housing demand. Since adoption, approximately 107 employees of 357 jobs generated have been provided housing and a total of approximately $3.4M has been collected in fee in lieu payments since 2015. These numbers represent only a small percentage of the total demand for housing created as a result of new employee generation (jobs) caused by development within the community. As adopted, for each 10 new jobs created as a result of development, 2 employees are provided housing by the private sector developer. Housing for the remaining 8 employees must come from other sources, including the Town of Vail, public/private partnerships, and the free-market. A review of peer resort communities reveals Vail has some of the lowest mitigation rates (%) amongst its peers. A summary of the peer resort review matrix has been attached for reference. Fee in Lieu Payment Calculation Method The current fee in lieu payment amounts are based upon the estimated gap in affordability between 80% of area median income per household in Eagle County ($84,680) and the median price of residential dwelling units in the Town of Vail. Currently, the fee in lieu rate for inclusionary zoning is $320.90 per square foot and $177,733 .00 per employee for commercial linkage. Each of these amounts includes an administrative fee of $4.90 per square foot and $4,033 per employee, respectively. The Vail Town Council has expressed an interest in changing the policy for determining the payment rate from the gap in affordability to the MLS Sales Data or actual cost of constructing deed-restricted homes. A table has been created comparing and contrasting each of these January 5, 2021 - Page 45 of 164 Town of Vail Page 3 options for consideration and is attached for reference. When considering this change the Vail Town Council may decide to use the following factors for evaluation: • Build new units versus purchase existing • Availability, completeness, and accuracy of data • Ease of updating data on a recurring basis • Leading versus trailing indicators • Timeliness of data • Credibility of data Mitigation Rate (%) The Town’s inclusionary zoning and commercial linkage housing mitigation tools were originally adopted by the Vail Town Council in 2008. The mitigation tools were adopted to ensure that new residential and commercial development and redevelopment provided for a reasonable amount of deed-restricted housing to mitigate the impact on the need for additional housing resulting from said development and redevelopment. Mitigation rates were adopted to mitigate the resulting impact. The mitigation rate for commercial linkage is 20% of the net new employee jobs generated, and for inclusionary zoning the mitigation rate is 10% of the net new floor area created. These mitigation rates result in a 1:4 and 1:9 , developer required to community required housing mitigation ratios. By comparison, most peer resort communities have adopted higher housing mitigation rates (%) for both commercial and residential development. These higher rates place greater obligation on the private sector to mitigate the need for additional housing. Aspen/Pitkin County, for example, has mitigation rates up to 60%, or a 3:2 housing mitigation ratio . Prioritization of Mitigation Methods Housing mitigation tools establish methods by which mitigation can be achieved. Presently, the Vail Town Code grants sole discretion to the applicant, allowing the applicant to self-select and determine the method of mitigation they believe is most appropriate. Each of the methods is equally valued. Currently, an applicant can select one, or any combination, of the following mitigation method options: • On-site Units • Off-site Units • Payment of Fees in Lieu • Conveyance of Property On-site • Conveyance of Property Off-site Anecdotally, applicants have selected mitigation methods in the following order: 1) On -site Units * 2) Off-site Units 3) Payment of Fees in Lieu The Town has yet to receive the conveyance of property as a form of mitigation. (note: *Some zone districts require 100% or 50% of units on-site, depending upon the district) The type and size of the development or redevelopment project are determining factors when an applicant selects a mitigation method. Most of the large-scale residential projects completed requiring mitigation satisfied the housing requirement through on-site units, or a combination of January 5, 2021 - Page 46 of 164 Town of Vail Page 4 on-site and off-site units. By contrast, small-scaled residential and commercial projects rely upon payment of fees in lieu. In all instances, payment of fees in lieu are used to provide for fractions of housing requirements (i.e., < 1 whole employee). For reference, since 2015, the Town has collected $3,312,995.54 in payment of fees in lieu. On-site, Off-site, or Out of Town An additional obligation of both commercial linkage and inclusionary zoning is where the mitigation is provided, meaning on-site and/or off-site. It is intended that at least 50% of the resulting obligation is provided on-site. In some instances, 100% of the obligation is to be provided on-site. Presently, when provided off-site, the off-site location must be located within the Town of Vail. Out of town housing locations are currently prohibited. Again, this is an intended policy outcome which was discussed and determined at the time of adoption of both inclusionary zoning and commercial linkage. As discussed, there are policy trade -offs associated with each option which must be evaluated. For example, on-site units optimize otherwise scarce public land resources and out of town units may bring a lower cost of construction but additional financial and environmental impacts to the community. Regardless, on-site, off-site and out of town mitigation each have unintended policy consequences that must also be considered. Application of Regulations Commercial linkage and inclusionary zoning are two reactive regulatory approaches to accommodating the need for additional housing as a result of new development. Neither is a proactive approach by the Town towards addressing the existing community housing needs. These two tools are often described as “keep up” tools and do not address the housing deficit that presently exists. Tools which address the existing deficit of housing are proactive approaches and are better described as “catch up” tools. From legal and policy perspectives, these are two very different approaches with very d ifferent policy implications and outcomes. The Town’s approach to implementing commercial linkage and inclusionary zoning are uniquely different from many of its peer resort communities. Commercial linkage requirements apply equally to development and redevelopment in all commercial zone districts, while inclusionary zoning requirements only apply to development and redevelopment in a select few residential zone districts. As adopted, not all residential development and redevelopment is obligated to mitigate for the increase in housing need created as a result of development. Instead, that obligation has been placed on public sector to address. Residential development has been proven to create a significant demand for job generated by homes in a community, based upon independent studies. Examples of jobs generated include property management, housekeeping, interior and exterior home maintenance, landscaping, etc. Presently, residential development in the Hillside Residential, Single-family Residential, Two-family Residential, Two-family Primary/Secondary Residential, Residential Cluster, Low Density Multiple Family Residential, and Medium Density Multiple Family Zone Districts is exempt from the application of inclusionary zoning requirements. This exemption is an intended policy outcome determined at the time of inclusionary zoning adoption. January 5, 2021 - Page 47 of 164 Town of Vail Page 5 3. RECOMMENDATION The Vail Town Council is the policy making body of the Town of Vail. Upon determination of policy direction by the Town Council, the Vail Local Housing Authority will prepare a proposal for implementation to be presented to the Town of Vail Planning & Environmental Commission for recommendation to the Vail Town Council. The Vail Local Housing Authority and Planning & Environmental Commission recommend the following updates and amendments in policy direction: A. Fee in Lieu Payment Calculation Method The payment of fees in lieu amounts for both inclusionary zoning and commercial linkage, and the associated administrative fees, require updating. The Vail Local Housing Authority and Planning & Environmental Commission recommend fees be updated to accurately reflect the Town’s actual costs of accepting the obligation to provide the housing in lieu of the applicant doing so themselves. The Vail Town Council must determine whether the Town is more likely to use payment of fees in lieu funds to construct new homes or to purchase existing homes. Given the scarcity of developable land along with the difficulties of developing in Vail, the Authority and Commission recommend the Town use the funds collected to purchase existing homes and fund partnerships with the private sector. The Vail Town Council must determine the frequency at which they wish to update payment of fees in lieu amounts. The more frequent the fee in lieu amount is updated, the more important it is to ensure the data sources are accurate, timely, relevant, readily available and the method of updating is easy to complete. Due to the rapidly changing nature of the real estate market, the Authority and Commission recommend an update occurs at least each one to two years. Said update should be by mandate of the Vail Town Code and funded by the Vail Town Council. B. Mitigation Rate (%) The current mitigation rates (%) have proven to be less than effective at addressing the Town’s housing shortage and places a disproportionate amount of the obligation back onto the Vail community to provide additional housing. The Town’s housing problems are not the result of the percentage of employees housed. Instead, it is the percentage of employees not provided housing. The Vail Local Housing Authority and Planning & Environmental Commission recommend adopting increased mitigation rates (%) for both inclusionary zoning and commercial linkage thereby redistributing a greater obligation on the applicant to provide housing for the employees of the jobs generated as a result of development. A more exact mitigation rate (%) will be evaluated and proposed for consideration at a later date. C. Prioritization of Mitigation Methods The Vail Local Housing Authority and Planning & Environmental Commission recommend adopting a prioritization of mitigation methods with built-in incentives for implementing the Town’s more preferred options. The applicant would maintain sole discretion to select the option(s) desired, however, the mitigation rate (%) would increase along January 5, 2021 - Page 48 of 164 Town of Vail Page 6 a scale as one moves from Option #1 to #7, in order of prioritization. The recommended order of prioritized options is as follows: 1. Construct new units off-site or on-site and in Town 2. Acquire deed restrictions on existing units in Town 4. Acquire title to developable land in Town (housing land bank) 5. Acquire deed restrictions on new units constructed out of Town 6. Acquire deed restrictions on existing units out of Town 7. Payment of fee in lieu An illustrative graph has been prepared to visually communicate the concept of a sliding scale of mitigation rates (%) based upon the Town’s prioritization of mitigation methods and attached for reference. D. Application of Regulations The increased demand for housing is not only created by commercial development. The Vail Local Housing Authority and Planning & Environmental Commission recommend an amendment to the Town’s Zoning Code to add residential linkage as an additional housing mitigation tool for residential development and redevelopment projects. To do so requires additional study and the need for an updated rational nexus study which includes jobs generated by residential development. The last update to the Town’s rational nexus study was in 2016 . The update did not include generation rates resulting from residential development. The cost of an update to the rational nexus study to incorporate generation rates for residential linkage is not in authorized scope of work. E. Adoption of Broader Approaches The Town staff focused its update and amendment efforts to only those housing policies which impact the implementation of inclusionary zoning and commercial linkage. In discussing the issues, however, the Vail Local Housing Authority and the Planning & Environmental Commission expressed a strong interest in focusing on adopting broader approaches to addressing the housing needs. Specifically, the Vail Local Housing Authority and Planning & Environmental Commission recommend efforts and initiatives be undertaken by the Vail Town Council which place greater emphasis on “catch-up” housing opportunities. These opportunities are intended to be proactive in approach and might include such initiatives as public/private partnerships, establishing dedicated funding sources, offering free -market incentives, etc. Inclusionary zoning, commercial linkage and residential linkage are all widely accepted “keep-up” housing opportunities. In contrast, these are reactive in approach and only yield new housing units when new development or growth within the community occurs. Furthermore, these approaches place an imbalance of the housing burden on the development community when it is more likely that greater community wide participation is needed. January 5, 2021 - Page 49 of 164 FEE-IN-LIEU CALCULATIONJanuary 5, 2021 - Page 50 of 164 Economic & Planning SystemsTown of Vail Housing Policy Analysis | January 5, 2021FEE-IN-LIEU CALCULATIONMetric Description Factor Variable Calculation ExampleStep 1: Affordable Home PriceBased on 30% of income, purchase assumptions (e.g. down payment, interest rate, loan term)Total CostA$20,000Step 2: Market Home Price (per square foot)Based on MLS sales data (all sales, or defined parameters)Per Square Foot CostB$100Step 3: Size of Resident HousingTOV guidelines for target home type (dorm, 1BD, 2BD, etc)Unit Square FootageC500Step 3: Market Cost to Provide Resident HousingSize * market price per sq. ft. Total CostD = B * C $50,000Step 4: Calculate Gap (Fee)Market Cost - Affordable Purchase Price Affordability GapE = D - A $30,000January 5, 2021 - Page 51 of 164 MITIGATION OPTIONSJanuary 5, 2021 - Page 52 of 164 Economic & Planning SystemsTown of Vail Housing Policy Analysis | January 5, 2021MITIGATION OPTIONSJanuary 5, 2021 - Page 53 of 164 PEER COMMUNITY COMPARISONSJanuary 5, 2021 - Page 54 of 164 Economic & Planning SystemsTown of Vail Housing Policy Analysis | January 5, 2021APPLICABLE DEVELOPMENTVail, CO Jackson, WYMt. Crested Butte, COTelluride, CO Aspen, COCommercial   Accommodations   Single Family/Duplex Multifamily   OtherAll development (incl. industrial, recreation, institutional)Other non-residentialExemptionsResidential applicability dependent on zoningMobile homes; dormitories; group homes; daycares; accessory usesCommercial additions less than 500 sq. ft. Residential additional less than 500 sq. ft.Redevelopment with no additional employment generationRemodeling/redevelopment (with no additional floor area/net leasable sq.ft.)Expansion of <500 sq. ft. of net leasable space < 250 sq. ft. of Floor Area, and <3 additional hotel/lodge unitsFull-time local working resident property owners (for residential)January 5, 2021 - Page 55 of 164 Economic & Planning SystemsTown of Vail Housing Policy Analysis | January 5, 2021MITIGATION RATEVail, CO Jackson, WYMt. Crested Butte, COTelluride, CO Aspen, COCommercial20%Embedded in employee generation15% 40% 65%Accommodations20%Embedded in employee generation30% (within DDA)15% (outside DDA)60% (non-hotel)40% (hotel)65%Single Family/Duplex0%Embedded in employee generation30% 60%Free-market residential development: affordable housing net livable area provided equal to at least 30% of the additional free-market residential net livable areaMultifamily10% (net new sq. ft.)Embedded in employee generation30% 60%OtherFor redevelopment of existing commercial space that did not previously mitigate, mitigation will be phased 15% beginning in 2017, and by 3% each year until 65% is reachedJanuary 5, 2021 - Page 56 of 164 Economic & Planning SystemsTown of Vail Housing Policy Analysis | January 5, 2021FEE-IN-LIEU DETAILSVail, CO Jackson, WYMt. Crested Butte, COTelluride, CO Aspen, COFee Amount$320.90 / sq. ft. (inclusionary)$177,733 / employee (commercial)Ranges from $129,335 to $565,486 / unit$163,900 / unit $494 / sq. ft.Ranges from $111,438 to $381,383 / employeeFactorSquare Foot (residential)Employee (commercial)Unit Unit Square Foot EmployeeUpdate FrequencyAnnually2 years5 yearsNotesVaries by unit size and affordability levelFee in Lieu not to exceed 10% of total affordable housing requirement (unless required mitigation is <400 sq.ft. or minimum requirement is >15% of gross floor area of development –then only portion of requirement above 15% is eligible to be mitigated by FIL)Fee payment only allowed for certain categories ($238,687 -$381,383)If mitigation requirement is <.25 FTEs, FIL may be made by right; otherwise, FIL requires City Council approvalJanuary 5, 2021 - Page 57 of 164 RESIDENTIAL LINKAGE OVERVIEWJanuary 5, 2021 - Page 58 of 164 Economic & Planning SystemsTown of Vail Housing Policy Analysis | January 5, 2021OVERVIEW OF PROGRAMSRequirement is proportional to size of development (units or sq. ft.)Once factors are established, policy decisions required for mitigation rate and fee calcs.Goal is to increase supply of affordable housingLand use tool (implemented through zoning code)Ties the production of affordable housing to the production of market-rate housingRequires new market-rate residential developments to provide affordable units (specified % of development)Underlying idea is that benefits of strong market should be utilized to meet affordable housing needsLegal tool that functions like an impact fee (a type of exaction)Alternative to inclusionary zoning -“links” market rate development to the need for affordable housingRequires new market-rate development to mitigate the demand for affordable housing generated by the future uses contained within the development Underlying idea is that market rate development brings new residents who will generate increased demand for services and, in turn, jobs to fulfill that demandEnables community to calibrate regulations at lot levelResidential LinkageInclusionary ZoningJanuary 5, 2021 - Page 59 of 164 Economic & Planning SystemsTown of Vail Housing Policy Analysis | January 5, 2021PROGRAM DETAILSInclusionary ZoningA jurisdiction has a right to establish affordable housing goals and require developers to contribute to those goals - municipalities use zoning authority as a means to generate new affordable housingHousing is generated through on-site (or off-site) unit provision or assessing a fee in lieu of providing affordable unitsHistorically associated with large, greenfield development that integrates households with different income levelsAs an alternative to providing units, inclusionary policies often offer the option of paying a fee-in-lieuInclusionary zoning laws are increasingly subject to state preemptionResidential LinkageLinkage fees have historically been more common for commercial development (where an on-site housing requirement would be unpractical and/or undesirable)Functions as an impact fee, designed to mitigate the impact of development based on the increased demand for affordable housing resulting from employment generated by the developmentAdoption of a linkage fee requires a nexus study to demonstrate the relationship between the fee and the impact of the development being mitigates (determines how much affordable housing need is generated by development)January 5, 2021 - Page 60 of 164 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C : Update on R equest for P roposal (R F P ) results for F inancing the Public Works S hops Project P RE S E NT E R(S ): Kathleen Halloran, F inance Director and Mattie P rodanovic, Hilltop S ecurities I nc. AC T IO N RE Q UE S T E D O F C O UNC IL : I nf ormation only B AC K G RO UND: On November 30th, an R F P for the f inancing of $15.0 million of the P ublic Works S hops (total project cost of $19.6 million) went out to 16 banks. F ive responses were returned. T his presentation is to outline the best of f er provided to the town and next steps. AT TAC H ME N TS : Description power point memo January 5, 2021 - Page 61 of 164 Public Works Shops: Financing Update Town Council | January 5, 2021 January 5, 2021 - Page 62 of 164 This project is critical to town services: •Original structure built in 1979. •Expansion of service levels over the past 40 years have surpassed the capacity of the current space. Efficiency, functionality and safety are a growing concern. •Proper storage of equipment reduces repair costs and increases life span of the assets •The project was approved to begin construction in 2020 but put on hold with economic impacts of COVID-19. •During 2021 Budget process Council approved moving forward with project and RFP for financing Town Council | Finance | 1/5/2021 PW SHOPS FINANCING UPDATE | Background January 5, 2021 - Page 63 of 164 Town Council | Finance | 1/5/2021 PW SHOPS FINANCING UPDATE | RFP Process November 30 RFP sent to 16 banks December 22 Proposals due; 5 responses December 28 Staff and Financial Advisor review proposals January 5 Update to Town Council January 5, 2021 - Page 64 of 164 Town Council | Finance | 1/5/2021 PW SHOPS FINANCING UPDATE | Recommendation Loan amount $15.2 million Maturity 15-year term Maturing December, 2035 True Interest Cost 1.76% Total interest expense $2,164,292 Issuance Costs & Lender fees $200,000 Maximum Annual Debt Service payment $1,160,064 Prepayment option:Callable anytime on or after 12/1/2025; Town can make partial pre-payments 1x per year Closing Date February 17, 2021 January 5, 2021 - Page 65 of 164 Town Council | Finance | 1/5/2021 PW SHOPS FINANCING UPDATE | Recommendation Loan amount $15.2 million Maturity 15-year term Maturing December, 2035 True Interest Cost 1.76% Total interest expense $2,164,292 Issuance Costs & Lender fees $200,000 Maximum Annual Debt Service payment $1,160,064 Prepayment option:Callable anytime on or after 12/1/2025; Town can make partial pre-payments 1x per year Closing Date February 17, 2021 Saves $3.4M in cost increases if cash-funded in 5 years January 5, 2021 - Page 66 of 164 Town of Vail | Finance | 1/5/2021 Next Steps: •Bond Counsel to prepare legal documents with structure of debt (COP or Direct) •Emergency ordinance to Council Feb 2nd •Closing: February 17th January 5, 2021 - Page 67 of 164 TO: Town Council FROM: Finance Department DATE: December 25, 2020 SUBJECT: Public Works Shops Financing Update I. SUMMARY During the 2021 Budget process Town Council approved moving forward with issuing a Request for Proposals (RFP) for the financing of the Public Works Shops expansion project. The purpose of this presentation is to update Council on responses to the RFP along with a recommendation from staff and Hilltop Securities, the town’s financial advisor. II. BACKGROUND The Public Works Shops project has been identified as a need in the town’s long-term capital plan for over 6 years. The Public Works Shops Building was built in 1979. Expansion of service levels over the past 40 years have surpassed the capacity of the current space. Efficiency, functionality, and safety are a growing concern. Improvements were approved by Town Council to move forward with construction in 2020 and the project has now successfully gone through PEC and DRB approvals. However, due to the economic impacts of COVID-19, construction was put on hold in 2020. Due to the size of the project (current budget totals $19.6 million), it is challenging for the town to cash-fund along with other priority capital projects each year. During the 2021 Budget process, Town Council directed staff to move forward with financing options. A favorable interest rate environment has afforded the town an opportunity to complete this large project in a fiscally responsible manner. During the 2021 Budget discussions, it was determined that financing would be less costly than waiting until the town is able to cash-fund the project. Financing the project will cost the town approximately $2.2M in total interest expense over the life of the loan. If financing was not pursued, the project would need to be delayed by at least five years in order to cash fund based on forecasted reserve levels. The delay would incur approximately 3% per year in escalation of construction costs, or $5.1M. Design and architectural updates would cost an additional $500K. In comparing the options, the town will save $3.4M by financing the project rather than waiting to cash-fund. January 5, 2021 - Page 68 of 164 - 2 - In addition, the annual debt service payments of approximately $1,160,000 per year preserves capital project fund balance for other town initiatives within the 15-year capital plan such as bus replacements, public safety and technology improvements, snowmelt system replacement, and unforeseen future projects. History of Debt Below is a history of capital improvements financed by the town. Other than re- financing activities and Vail Reinvestment Authority debt, the town has not financed a project since 1991. This is the largest capital project the town has undertaken in a number of years outside of grant-funded projects such as the Sandstone Underpass, or the multi-year streetscape improvements during the Billion Dollar Renewal. Year Amount Purpose 1970 $ 250,000 Fire House construction 1971 $ 800,000 Municipal building construction 1974 $5,500,000 Vail Village Parking structure 1975 $ 850,000 Vail Village Transportation Center 1977 $2,350,000 Dobson 1982 $3,700,000 Lionshead Parking Structure 1982 $2,900,000 Library 1984 $1,600,000 Improvements to LH Mall area 1991 $2,555,000 Police building Financing Activities On November 3rd, Hilltop Securities made a presentation to Town Council outlining the options of financing the PW Shops project. One option included issuing a Certificate of Participation (COP), which does not need a vote of citizens because they are a series of one-year finance-lease agreements. A second option is a direct loan or placement with a bank, which is a similar lease-purchase agreement except that the lease-purchase is direct with the bank rather than a public issuance done by a COP. Council was supportive of learning more about both options and directed staff to move forward with issuing a Request for Proposals (RFP). In November, a team was assembled to facilitate the financing process consisting of Dee Wisor of Butler Snow LLP (bond counsel), Mattie Prodanovic (financial advisor) of Hilltop Securities, Scott Robson, Town Manager, Matt Mire, Town Attorney and Kathleen Halloran, Finance Director. January 5, 2021 - Page 69 of 164 - 3 - On November 30, a Request for Proposal (RFP) was sent out to 16 banks. The RFP asked for both types of financing responses: Certificates of Participation (COP’s) or a direct loan/placement with a bank. Five proposals were returned on December 22nd and reviewed by the finance team. Upon review, Piper Sandler’s placement with Branch Banking & Trust Company (BB&T) is recommended as the winning bid. While a few local banks replied to the RFP, there was a significant difference in the 1.76% interest rate offered by BB&T. The next lowest bidders were BOK Financial with 1.86% (rate not locked) and Vectra Bank at 2.07%. The town did seek local bids; First Bank responded with 2.74% (rate not locked). Highlights of the recommended financing include:  15-year term, maturing December 2035  Loan amount: $15,200,000  True interest rate of 1.76%, with estimated interest cost of $2,164,292 over the life of the loan  Issuance costs and lender fees of approximately $200,000  Maximum annual debt service payment: $1,160,064  Prepayment options: Callable anytime on or after 12/1/2025  Closing date: February 17, 2021 Staff recommends proceeding with the financing of the Public Works Shops project. III. NEXT STEPS Next steps include notifying the lender and directing the legal team to draft documents and an ordinance for review. Bond counsel (Butler Snow LLP) will work with the lender to determine the debt structure, whether issuing a public Certificate of Participation (COP) or a direct placement with a bank. Staff will then bring an Emergency Ordinance to Council February 2nd. The ordinance is being brought as an emergency ordinance in order to lock interest rates at the rate proposed in the lender’s bid. The rate lock cannot occur until after Council’s authorization of debt and two readings of an ordinance extends the timing beyond a 60- day lock offering. Once finalized, the documents will be ready for a closing date of February 17, 2021. While a preliminary debt services amount of $1.2 million was included in the 2021 Budget, staff will update that expenditure amount into the budget during the first supplemental in March. January 5, 2021 - Page 70 of 164 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C : S outh F rontage Road I mporvements - Vail Health to L ionshead P RE S E NT E R(S ): Tom K assmel, Town E ngineer AC T IO N RE Q UE S T E D O F C O UNC IL : I nf ormational only. B AC K G RO UND: T he Town of Vail has budgeted in 2021 to make improvements to the South F rontage Road from Vail Health to the L ionshead parking S tructure, which will include road widening, a roundabout, landscape medians, and sidewalks. Staff will provide an update of the project. AT TAC H ME N TS : Description Overview Plans Memo January 5, 2021 - Page 71 of 164 118 West Sixth Street, Suite 200Glenwood Springs, CO 81601970.945.1004 www.sgm-inc.com Project Location MapSheet IndexTabulation of Length & Design Data Project List of Contacts December 2020Project Engineer:Project Started: / /Comments:Project No./Code1----No.:Code:Sheet Number:No Revisions:Revised:Void:DateCommentsInit.Rev.Print Date: 12/9/20Last Modification Date: 8/24/2017Quality Control: DJCDrawing File Name: CoverSht.dwgAutocad Ver. 2018 Scale: As Shown Units: EnglishSGM Project No.: 2017-237.001---Section 6, Township 5 South, Range 80 West, 6th Principal MeridianTown of VailI-70 S Frontage Rd Widening & RoundaboutFOR SubmittalResident Engineer:Contract InformationContractor:Accepted: / /----------FOR SetN.T.S.1 Title Sheet2 Standard Plans List3 Legend, Abbreviations & Symbols4-5 General Notes6-8 Typical Sections & Details9-12 Summary of Approximate Quantities13-17 Tabulations18 Overall Site Plan & Key Map19-22 Utility Plan23-26 Removals & Reset Plan27 Geometry Plan28-35 Roadway Plans36-38 Point Data Plan & Table39-41 Curb Ramps42-49 Grading and Drainage Plans50-65 Waterline Plans66-84 Wall Plans85-89 Stormwater Management Plan90-93 Erosion Control Plan94-95 Tabulation of Signing and Striping96-99 Signing and Striping Plan100 Tabulation of Traffic Control101-112 Phasing Plan113-117 Cross SectionsAttached Plans -E1-E10 Electrical PlansL1.0-L2.1 Landscaping PlansI1.0-I1.7 Irrigation PlansNorth Frontage Rd WI-70South Frontage Rd ETom Kassmel 970-479-2235Ron Nies 970-945-1004Dan Roussin 970-683-6284Carter Keller 970-477-7807Kelly McClernon 970-328-8288Jeff Vroom 970-947-5425Britt Mace 970-262-4032Project LocationPoDI / NHSFHWA Project of DivisionInterest (PoDI)?National Highway System?Approx. I-70 MP 175.7 to MP 176.0East Lionshead CircleWest Meadow DriveJanuary 5, 2021 - Page 72 of 164 January 5, 2021 - Page 73 of 164 EEXISTING TREES TO REMAINPROPOSED EVERGREEN TREEPROPOSED DECIDUOUS TREET.O.V. PERENNIAL MIXSODNATIVE SEED; PAWNEE BUTTES NATIVELOW GROW SEED MIXMEDIAN STONE FEATURE; RE 1-L2.1PROPERTY LINELIMIT OF DISTURBANCET.O.V. ANNUAL MIXPAVERS; PAVESTONE 'WINTERBLEND'TREE PROTECTION FENCINGPAWNEE BUTTES NATIVE SEED MIX -ROUNDABOUTSouth Frontage Road Widening & RoundaboutVAIL, COLORADOLANDSCAPE ARCHITECTURELAND PLANNINGURBAN DESIGN311Main Street, Suite 102Carbondale, CO 81623|970.963.6520NSCALE: 1"= 16'-0"016832L-1.1DD SET 2020.12.04DD SETMATCHLINE - SEE SHEET L1.2LEGENDPLANTINGPLANLIMIT OFDISTURBANCEPROPE RTY LI NE LIMIT OF DIST URBA NCE SOUTH FRONTAGE ROAD WESTT.O.V. ANNUAL MIX;438 SFSJL- 5RMS - 5RAG- 5PT- 3PROPOSED PLANTINGTO BE INTEGRATED WITHEXISTING PLANTING; TO BE FIELDVERIFIED AND LOCATEDHS- 13JSB- 5SJL- 3POD- 6SJL- 8T.O.V. PERENNIAL MIX; 28SIDEWALKPOD- 4HS- 6JSB- 5POS- 3BTC- 11SODPAVERS; PAVESTONE 'WINTER BLEND'PAVERS; PAVESTONE'WINTER BLEND'SODFSB-73POS- 6PAWNEE BUTTES LOW GROW SEED MIXT.O.V. PERENNIAL MIX; 57RMS- 3PAVERS; PAVESTONE'WINTER BLEND'RMS- 7PVP- 10ATP- 2PT- 3PT- 2LANDSCAPE ANDMAINTENANCE SOUTHOF SIDEWALKBY OTHERSPAWNEE BUTTES LOW GROW SEED MIXPOS- 3SJG- 9RMS- 6HS- 25RMS- 4PVP- 7HS- 11POS- 5SJL- 5PVP- 10LANDSCAPE BOULDERRMS- 8HS- 9PAVERS; PAVESTONE 'WINTER BLEND'PT- 2POS-3SJL-8POS- 5FSB-301PS- 3PT- 1PPS- 3PS- 5MEDIAN STONEFEATUREFSB- 113JSB- 4MS-3(4) EXISTING FLAGPOLES(4) EXISTING FLAGPOLESTREE PROTECTIVE FENCINGRAG- 7SJL- 10RMS- 7PVP- 9PPS- 3BTC- 9HS- 9PAWNEE BUTTES LOW GROW SEED MIXMEDIAN STONEFEATURETREE PROTECTION FENCINGT.O.V. PERENNIALMIX; 21T.O.V. PERENNIALMIX; 17MEDIAN STONE FEATUREMEDIAN STONEFEATUREMEDIAN STONEFEATURELANDSCAPE AND MAINTENANCESOUTH OF SIDEWALK BY OTHERSLANDSCAPE AND MAINTENANCEBY OTHERSLANDSCAPE AND MAINTENANCE SOUTH OF SIDEWALKBY OTHERSBTC- 7PVP- 4PS- 6HS- 3BTC- 4BTC- 12SJL- 11SJL- 4January 5, 2021 - Page 74 of 164 TTEXISTING TREES TO REMAINPROPOSED EVERGREEN TREEPROPOSED DECIDUOUS TREET.O.V. PERENNIAL MIXSODNATIVE SEED; PAWNEE BUTTES NATIVELOW GROW SEED MIXMEDIAN STONE FEATURE; RE 1-L2.1PROPERTY LINELIMIT OF DISTURBANCET.O.V. ANNUAL MIXPAVERS; PAVESTONE 'WINTERBLEND'TREE PROTECTION FENCINGPAWNEE BUTTES NATIVE SEED MIX -ROUNDABOUTSouth Frontage Road Widening & RoundaboutVAIL, COLORADOLANDSCAPE ARCHITECTURELAND PLANNINGURBAN DESIGN311Main Street, Suite 102Carbondale, CO 81623|970.963.6520NSCALE: 1"= 16'-0"016832L-1.2DD SETMATCHLINE - SEE SHEET L1.3MATCHLINE - SEE SHEET L1.1LEGENDPLANTINGPLANLIMIT OF DISTURBANCEPAWNEE BUTTES LOW GROW SEED MIX;SEED TO LIMITS OF DISTURBANCEMEDIAN STONE FEATUREFSB- 34SJG- 6EXISTING GROUPING OF TREESTO REMAINBOULDER RETAINING;RE CIVILATP- 4PAWNEE BUTTESNATIVE LOWGROW SEED MIXSEEDPAWNEE BUTTESNATIVE LOW GROWSEED MIXPROPERTY LINELIMIT OF DISTURBANCESOUTH FRONTAGE ROAD WESTPAVERS; PAVESTONE'WINTER BLEND'PT- 2CM- 3T.O.V. ANNUAL MIX; 480 SFJSB- 3RAG- 3PAWNEE BUTTES NATIVELOW GROW SEED MIXPAWNEE BUTTES NATIVESEED MIX - ROUNDABOUTSJG- 6CM- 5PAWNEE BUTTES NATIVE LOWGROW SEED MIX; SEED TOLIMITS OF DISTURBANCEBEAMSTONE RETAINING WALL; RE 2/L2.1HS- 7BTC- 5PVP- 10CSI- 5T.O.V. PERENNIAL MIX; 22RAG- 5HS- 10SJG- 7LANDSCAPE BOULDERTOV PERENNIAL MIX; 14PS- 5CSE- 3POS- 5PVP- 9PVP- 5T.O.V. PERENNIAL MIX; 31PPS- 2RAG- 3PS- 3T.O.V. PERENNIAL MIX; 16HS- 11SJG- 5PVP- 10RMS- 5PT- 3T.O.V PERENNIALMIX; 10PS- 3SJG- 5EN- 3PA- 1RW- 5SO- 2SD- 5CSE- 2RAG- 5JSB- 3SJG- 5SO- 3EN- 3CSE- 3SD- 10PVM- 2CSE- 3PT- 5CM- 3JSB- 5PVM- 1SO- 1EN- 3SO- 5RW- 2PA- 1PTT- 2CM- 3SP- 2PT- 1LANDSCAPE BOULDER; RE3/L2.1RMS- 4JSB- 3RMS- 4POD- 6PA- 1RW- 2RW- 7SITE TRIANGLEGRASS PAVERS AND MOUNTABLE CURB;RE CIVILDD SET 2020.12.04January 5, 2021 - Page 75 of 164 EXISTING TREES TO REMAINPROPOSED EVERGREEN TREEPROPOSED DECIDUOUS TREET.O.V. PERENNIAL MIXSODNATIVE SEED; PAWNEE BUTTES NATIVELOW GROW SEED MIXMEDIAN STONE FEATURE; RE 1-L2.1PROPERTY LINELIMIT OF DISTURBANCET.O.V. ANNUAL MIXPAVERS; PAVESTONE 'WINTERBLEND'TREE PROTECTION FENCINGPAWNEE BUTTES NATIVE SEED MIX -ROUNDABOUTSouth Frontage Road Widening & RoundaboutVAIL, COLORADOLANDSCAPE ARCHITECTURELAND PLANNINGURBAN DESIGN311Main Street, Suite 102Carbondale, CO 81623|970.963.6520NSCALE: 1"= 16'-0"016'832L-1.3DD SETMATCHLINE - SEE SHEET L1.2LEGEND PLANTINGPLANPAWNEE BUTTES NATIVE LOW GROW SEED MIX;SEED TO LIMIT OF DISTURBANCEPROPERTY LINELIMIT OF DISTURBANCESOUTH FRONTAGE ROAD WESTPAVERS; PAVESTONE'WINTER BLEND'PAWNEE BUTTESNATIVE SEED MIXLIMIT OF DISTURBANCEPT- 2CM- 4SP- 2PT- 1JSB- 5SO- 3EN- 3PTT- 4CM- 3PTT- 3SO- 3EN- 3SO- 2ATP- 2JSB- 4CM- 3SO- 3CM- 2PT- 1CM- 3SP- 2CM- 2PVM- 3AGB- 3EN- 3RW- 2JSB- 4EN- 5SO- 3PTT- 4RW- 3RW- 3DD SET 2020.12.04January 5, 2021 - Page 76 of 164 SignStripePlan118 West Sixth Street, Suite 200Glenwood Springs, CO 81601970.945.1004 www.sgm-inc.com Engineer:Drawn By:Sheet Subset:StructureNumbers97________Subset Sheets:No.:Code:Sheet Number:No Revisions:Revised:Void:DateCommentsInit.Rev.Print Date: 12/9/20Last Modification Date: 12/8/20Quality Control: DJCDrawing File Name:SGM Project No.: 2017-237.001Graphic ScaleIn Feet: 1" = 40'02040 80---Project No./CodeAs ConstructedAutocad Ver. 2016 Scale: As Shown Units: English------SS4 of 6RGNAWAJanuary 5, 2021 - Page 77 of 164 SignStripePlan118 West Sixth Street, Suite 200Glenwood Springs, CO 81601970.945.1004 www.sgm-inc.com Engineer:Drawn By:Sheet Subset:StructureNumbers98________Subset Sheets:No.:Code:Sheet Number:No Revisions:Revised:Void:DateCommentsInit.Rev.Print Date: 12/9/20Last Modification Date: 12/8/20Quality Control: DJCDrawing File Name:SGM Project No.: 2017-237.001Graphic ScaleIn Feet: 1" = 40'0204080---Project No./CodeAs ConstructedAutocad Ver. 2016 Scale: As Shown Units: English------SS5 of 6RGNAWAJanuary 5, 2021 - Page 78 of 164 SignStripePlan118 West Sixth Street, Suite 200Glenwood Springs, CO 81601970.945.1004 www.sgm-inc.com Engineer:Drawn By:Sheet Subset:StructureNumbers99________Subset Sheets:No.:Code:Sheet Number:No Revisions:Revised:Void:DateCommentsInit.Rev.Print Date: 12/9/20Last Modification Date: 12/8/20Quality Control: DJCDrawing File Name:SGM Project No.: 2017-237.001Graphic ScaleIn Feet: 1" = 40'02040 80---Project No./CodeAs ConstructedAutocad Ver. 2016 Scale: As Shown Units: EnglishSS6 of 6------RGNAWAJanuary 5, 2021 - Page 79 of 164 January 5, 2021 - Page 80 of 164 January 5, 2021 - Page 81 of 164 January 5, 2021 - Page 82 of 164 To: Vail Town Council From: Public Works Department Date: January 5, 2021 Subject: South Frontage Road Improvements Update - Vail Health to Lionshead Parking Structure I. SUMMARY The design team, SGM and staff, have completed the construction plans and documents for the South Frontage Improvements from Vail Health to the Lionshead Parking Structure and are currently waiting on CDOT approvals. The construction of the improvements is budgeted and scheduled for 2021. The anticipated start date is right after Vail Mountain closes in mid-April, with a completion date expected by November. During construction, two-way traffic will be maintained at all times with the most impactful work occurring in the spring and fall timeframes, however construction will be on-going through-out the summer months. The design team has also been actively working with all impacted property owners and agencies to address design concerns, specifically: • Vail Health: The design team has coordinated with Vail Health’s design team to confirm the new improvements work seamlessly with Vail Health’s new entry and planned new bus stop in front of the Medical Professional Building that will be constructed this spring. • Evergreen: The design team has also ensured that the improvements are coordinated to work with the Evergreen’s current and future planned access points. The Town will need to acquire easements, both permanent and temporary, for the construction of the roundabout portion. Discussions regarding these easements are moving forward. • Vail International: In order to address the aesthetic and functional concerns of the large wall that will be required to be built just to the north of the Vail International property, staff has had numerous meetings with Vail International. The approved tiered wall will be a Redi-Rock precast textured wall, similar to the new CDOT chain station wall in East Vail, in an alignment shown on the attached plans. The Redi-Rock wall will minimize the disturbance to the existing large trees, due to its shallow foundation, and the alignment will allow all the large existing trees to be saved. Additional landscape will be planted at the base of the wall and within the tiered planter to help screen the wall. In order to install this landscape, the Town will need to acquire a temporary construction easement. Discussion regarding this easement are moving forward. January 5, 2021 - Page 83 of 164 Town of Vail Page 2 • CDOT: Since this project is solely within CDOT/FHWA ROW, the design team has submitted the design plans to CDOT for a formal review and approval. • Town of Vail: The Town of Vail will have to provide additional Right of Way to FHWA/CDOT in order to accommodate the roundabout. This additional 643 SF of ROW will be taken from the south west corner of the Community Development building property, just south of the original Heli-Pad location. Next Steps for the project include; • CDOT review and approval Jan-April 2021 • ROW & Easement Acquisition Process Jan-June 2021 • Construction Advertising & Bid & Award Jan-March 2021 • Construction April-Nov 2021 II. ATTACHMENTS South Frontage Road Improvement Plans (Overview) January 5, 2021 - Page 84 of 164 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C : D R B / P E C Update P RE S E NT E R(S ): J onathan Spence, P lanning Manager AT TAC H ME N TS : Description December 16, 2020 D R B Meeting Results December 28, 2020 PEC Meeting Results January 5, 2021 - Page 85 of 164 D E S IG N R E V IE W B O AR D December 16, 2020, 3:00 P M Virtual 75 S. Frontage Road - Vail, Colorado, 81657 1.Call to Order 1.1.Register in advance for this webinar: https://us02web.zoom.us/webinar/register/W N_E012jD FB Sy Cd4YdV0b48I g After registering, you will receive a confirmation email containing information about joining the webinar. 1.2.Attendance Present: Peter Cope, Doug Cahill, J ohn Rediker (joined at item 2.3), Kit Austin, J oe St. J ohn Absent: None 2.Main Agenda 2.1.D R B20-0523 - Rubenstein Residence The applicant has requested this item be tabled to a date uncertain. Final review of an exterior alteration (deck/railing) Address/Legal Description: 1463 Greenhill Court Unit A/Lot 8, Glen Lyon Subdivision Applicant: Gordon Rubenstein, represented by S3 Architectural Group Planner: Greg Roy Peter Cope moved to table to a date uncertain. J oe St. J ohn seconded the motion and it passed (4-0). Absent:(1)Rediker 2.2.D R B20-0528 - Dixon Residence Final review of an exterior alteration (window) Address/Legal Description: 2457 Chamonix Lane Unit D1/Lot 14 & 15, Block C, Vail Das Schone Filing 1 Applicant: Raymond Dixon, represented by Home Depot US A Planner: Greg Roy Kit Austin moved to approve. Peter Cope seconded the motion and it passed (4-0). Absent:(1)Rediker 2.3.D R B20-0551 - Denimaxx January 5, 2021 - Page 86 of 164 Final review of a business sign Address/Legal Description: 141 East Meadow Drive/Lot P & Tract C, Block 5D, Vail Village Filing 1 Applicant: Solaris Commercial Owner L L C, represented by D MNY/Denimaxx Planner: Greg Roy 1. The applicant shall ensure the sign is centered above the window and shall remove any unused anchors from the wall at time of installation. J ohn Rediker moved to approve with conditions. Peter Cope seconded the motion and it passed (5-0). 2.4.D R B20-0555 - Pluhar Residence Final review of an addition Address/Legal Description: 1119 Ptarmigan Road/Lot 4, Block 5, Vail Village Filing 7 & Filing 10 Applicant: J ames & Emily Pluhar, represented by K H W ebb Architects Planner: Greg Roy 1. For the building permit application the applicant shall add a fascia board to the sides of the dormer with a rounded roof. J ohn Rediker moved to approve with conditions. Peter Cope seconded the motion and it passed (5-0). 2.5.D R B20-0557 - Gravity Haus Final review of a building sign Address/Legal Description: 352 East Meadow Drive/Tract B, Vail Village Filing 1 Applicant: Gravity Haus, represented by Boyd Sign Systems Planner: Greg Roy J ohn Rediker moved to approve. Kit Austin seconded the motion and it passed (5-0). 2.6.D R B20-0563 - Knuepfer Residence Final review of new construction Address/Legal Description: 748 Potato Patch Drive/Lot 7, Vail Potato Patch Filing 2 Applicant: David R. Knuepfer Qualified Personal Residence Trust, represented by Berglund Architects Planner: Greg Roy 1. The new gate proposal is not approved with this application. J ohn Rediker moved to approved with conditions. Peter Cope seconded the motion and it passed (5-0). 2.7.D R B20-0385.002 - 1028 Riva Glen LL C Final review of a change to approved plans (siding/doors) January 5, 2021 - Page 87 of 164 Address/Legal Description: 1028 Riva Glen/Lot 1, Spraddle Creek Estates Applicant: 1028 Riva Glen LLC, represented by Suman Architects Planner: Greg Roy J ohn Rediker moved to approve. J oe St. J ohn seconded the motion and it passed (5-0). 2.8.D R B20-0040.001 - Colorado Family Real Estate Inc. Final review of a change to approved plans (terrace/materials/entry) Address/Legal Description: 82 West Meadow Drive Unit A/Lot 1, Vail Village Filing 2 Applicant: Colorado Family Real Estate I nc., represented by K H Webb Architects Planner: J onathan Spence J ohn Rediker moved to approve. J oe St. J ohn seconded the motion and it passed (5-0). 2.9.D R B20-0204.001 - Meadow Drive LL C Final review of a change to approved plans (terrace/materials/landscape) Address/Legal Description: 82 West Meadow Drive Unit B/Lot 1, Vail Village Filing 2 Applicant: Meadow Drive L L C, represented by K H W ebb Architects Planner: J onathan Spence J ohn Rediker moved to approve. J oe St. J ohn seconded the motion and it passed (5-0). 2.10.D R B20-0548 - Town of Vail Final review of an exterior alteration (road improvements) Address/Legal Description: 75 South Frontage Road W est/Unplatted - TOV Administration Building Applicant: Town of Vail Planner: J onathan Spence J ohn Rediker moved to approve. Peter Cope seconded the motion and it passed (5-0). 3.Staff Approvals 3.1.D R B20-0536 - Johnson Residence Final review of an exterior alteration (windows) Address/Legal Description: 3245 Katsos Ranch Road Unit A/Lot 8A, Block 1, Vail Village Filing 12 Applicant: Tait Garrett W illiam J ohnson, represented by Renewal by Andersen Planner: Erik Gates 3.2.D R B20-0542 - Pawsitivity Final review of a business sign January 5, 2021 - Page 88 of 164 Address/Legal Description: 166 Gore Creek Drive Unit 140/Lot 1, Lodge Subdivision Applicant: Yellowstone Capital LLC Planner: J onathan Spence 3.3.D R B20-0552 - Friguletto Residence Final review of an exterior alteration (vent) Address/Legal Description: 950 Red Sandstone Road Unit 37/Potato Patch Club Condominiums Applicant: Michael & Katharine Friguletto, represented by Nedbo Construction Planner: Erik Gates 3.4.D R B20-0559 - Zema Lingerie Final review of a business sign Address/Legal Description: 186 Gore Creek Drive Unit 154/Lot 1, Lodge Subdivision Applicant: Tochter LLC, represented by Sign Design Planner: J onathan Spence 3.5.D R B20-0567 - Forest International LL C Final review of a tree removal Address/Legal Description: 45 Forest Road/Lot 33, Block 7, Vail Village Filing 1 Applicant: Forest I nternational LLC, represented by Old Growth Tree Service Planner: J onathan Spence 3.6.D R B19-0303.001 - Biscayne Trust W G S LL P Final review of a change to approved plans (landscaping) Address/Legal Description: 1109 Vail Valley Drive/Lot 7, Block 6, Vail Village Filing 7 Applicant: Biscayne Trust W GS LLP, represented by K H Webb Architects Planner: Erik Gates 3.7.D R B20-0169.002 - Allen Residence Final review of a change to approved plans (balcony soffits) Address/Legal Description: 141 East Meadow Drive Unit 1A South/Lot P, Block 5D, Vail Village Filing 1 Applicant: Larry & Lori Allen, represented by Berglund Architects Planner: J onathan Spence 3.8.D R B20-0134.003 - Vail Ptarmigan LL C Final review of a change to approved plans (roof/trampoline/vent) Address/Legal Description: 1067 Ptarmigan Road/Lot 3, Block 5, Vail Village Filing 7 & Filing 10 Applicant: Vail Ptarmigan LLC, represented by Sipes Architects L L C Planner: Erik Gates January 5, 2021 - Page 89 of 164 3.9.D R B20-0137.001 - Spilled W ine Too LL C Final review of a change to approved plans (paver walkway) Address/Legal Description: 182 W est Meadow Drive/Lot 5E, Vail Village Filing 2 Applicant: Spilled W ine Too L L C, represented by Mark Odom Studio Planner: Greg Roy The applic ations and information about the proposals are available for public inspection during regular office hours at the Town of Vail Community Development Department, 75 South Frontage Road. The public is invited to attend the project orientation and the site visits that precede the public hearing in the Town of Vail Town C ounc il Chambers. Times and order of items are approximate, subject to c hange, and cannot be relied upon to determine at what time the Design Review Board will c onsider an item. Please call 970-479-2138 for additional information. Sign language interpretation available upon request with 24-hour notification, dial 711. January 5, 2021 - Page 90 of 164 P L ANNI NG AND E NV I RO NM E NTAL C O M M I S S I O N December 28, 2020, 1:00 P M Virtual 75 S. F rontage Road - Vail, Colorado, 81657 1.Call to Order 1.1.Register in advance for this webinar: https://us02web.zoom.us/webinar/register/W N_K YsI Y1hrQY2TI AqvvUReI A After registering, you will receive a confirmation email containing information about joining the webinar. 1.2.Attendance Present: Brian Gillette, Rollie Kjesbo, Ludwig Kurz (had technical issues with his audio but could hear and see the meeting), J ohn-Ryan Lockman, Karen Perez, Henry Pratt Absent: Pete Seibert Absent:(1)Seibert 2.Main Agenda 2.1.A request for the review of a Conditional Use Permit, pursuant to Section 12-16, Conditional Use Permits, Vail Town Code, for a Child Daycare Center, a Conditional Use in the General Use (GU) District, located at 330 South Frontage Road W est/Charter Bus Lot/Lot 1, Block 2, Vail Lionshead Filing No. 1, and setting forth details in regard thereto. (P E C20-0031) 45 min. Applicant:Town of Vail, represented by Pierce Austin Architects Planner:J onathan Spence location for the C GL. Spence then showed a map of the proposed location. Tom Kassmel: Stated that Public W orks had been in discussions with the C GL to find this temporary site. Kassmel then discussed the traffic study and proposed construction for the charter bus lot site. The temporary C GL will be a modular construction. Kit Austin: Began by discussing and showing renderings of the proposed architecture for the temporary C GL site. Kassmel: Stated that the modulars are intended to be reused once the temporary use of the C GL is no longer needed. Commissioner Gillette: Asked about where the charter bus lot is proposed to be moved to. Kassmel: Most likely these vehicles would be relocated to W est Vail, near the Fire Station. Commissioner Perez: Asked about cost and traffic impacts of this location. January 5, 2021 - Page 91 of 164 Kassmel: Stated that this was the cheapest location of the ones explored. He then discussed the traffic circulation for the charter bus lot site. Stated that the heaviest traffic will be in the afternoon as children are being picked up from the site while skier traffic from the parking garage is also attempting to exit the garage. There is some existing traffic control in the form of a gate for the parking garage parking. Gillette: Expressed concern about the relocation of the vehicles that use the charter bus lot as much of W est Vail’s street parking is used for skier parking. Kassmel: Discussed plans to coordinate a drop off of charter bus passengers within the villages. Perez: Asked what the cost of this will be. Kassmel: Not completely sure, but the current budget is $2 million. Perez: Asked about a previous proposal to build on top of the Red Sandstone parking structure. Kassmel: Discussed that as an explored location as well as another location close by to the west Maggie Swonger: Stated that children in the first grade or earlier are not legally allowed to have their day care above the first floor of a structure. Commissioner Lockman: Asked about the duration of this relocation. Kassmel: Stated 3 to 5 years is likely. Perez: Asked if Vail Resorts or its developer had agreed to his location. Kassmel: Stated that the Town Manager is in discussions with Vail Resorts. Their developer is not involved in this relocation. Lockman: Asked if the parking for the temporary C GL site could be used for events or other activities when the C GL isn’t in use. Kassmel: Doesn’t see a reason why this couldn’t happen with proper coordination. Wouldn’t want to encourage day skiers to park there, however. Currently proposing to use signage to control the parking but will resort to a gate if signage is not sufficient. Gillette: Expressed a desire to better understand the current use of the charter bus lot to better understand the impact of displacing it. Kassmel: Stated that the charter bus lot is going away eventually when the Civic Area Plan is built out. Lockman: Mentioned that it may be necessary to set aside some new parking for a charter bus lot in the West Vail Master Plan. Also curious about the true impact of displacing this bus lot. Commissioner Kjesbo: Agrees with the concerns about the bus lot displacement. Need to think about where these vehicles will go permanently January 5, 2021 - Page 92 of 164 as this bus lot will go away forever in the future. Asked Spence if the Town can put 5-year limit on this location. Spence: Stated placing a time limit on this is within the purview of the P E C. Commissioner Pratt: Also concerned about the relocation of the charter bus lot. Also has a large concern about getting in and out of the site. The pickup of children tends to happen all at once. This is 25 cars that could be backed up to the parking structure exit, potentially blocking skier vehicle traffic. Kassmel: There have been discussion with the C GL to create some programming for pick up and drop off. There are also 24 spaces for parking at the new site. Pratt: Still concerned about having a backup of vehicles here. Kurz (via a text to Perez): Asked if staff would be willing to table this to explore further information. Spence: Clarified that the P E C wants more detail on what the traffic at the current C GL would look like at this site, and where relocated busses are proposed to be located specifically. Pratt: Also wants to see the turning radius for large vehicles in the Ford Park lot. Brian Gillette moved to table to J anuary 11, 2021. Karen Perez seconded the motion and it passed (6-0). Absent:(1)Seibert 3.Approval of Minutes 3.1.December 14, 2020 P E C Results Brian Gillette moved to approve. seconded the motion and it passed (0-0). Absent:(1)Seibert 4.Adjournment Brian Gillette moved to adjourn. Rollie Kjesbo seconded the motion and it passed (6-0). Absent:(1)Seibert The applications and information about the proposals are available for public inspec tion during regular offic e hours at the Town of Vail Community Development Department, 75 South Frontage Road. The public is invited to attend the project orientation and the site vis its that prec ede the public hearing in the Tow n of Vail Community Development Department. Times and order of items are approximate, subject to c hange, and c annot be relied upon to determine at w hat time the Planning and Environmental Commission w ill c onsider an item. Please c all (970) 479-2138 for additional information. Please call 711 for sign language interpretation 48 hour prior to meeting time. Community Development Department January 5, 2021 - Page 93 of 164 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C : Approved A I P P Nov. 2 & Nov. 9, 2020 minutes AT TAC H ME N TS : Description AIP P Nov. 2, 2020 Minutes AIP P Nov. 9, 2020 Minutes January 5, 2021 - Page 94 of 164 Public Notice - Art in Public Places Board Meeting Minutes Monday, November 2, 2020 - 8:30 a.m. Virtual Webinar/COVID-19 https://us02web.zoom.us/j/86781180834 AIPP Board members present: Tracy Gordon, Susanne Graf, Kathy Langenwalter, Courtney St. John, Kara Woods Others present: Molly Eppard, AIPP Coordinator 1. Approval of October 5th meeting minutes. 2. Citizen input. 3. Altus – Public Art Location Review Jackie Meade Lewis Art Consulting & Pete Carlson Gore Creek Group LLC. (Presentation attached – updated pages found on 10 - 12) • Update on new location for sculpture placement at the Altus development project. The new site for the sculpture is moved further east on the property. Kathy is pleased with the new location and it will look great with this placement. Pete r comments the landscape will complement the placement of the work. • Kathy motions to approve both the sculpture and new location as shown in the presentation today. The Board thanks Jackie and Pete for returning today to present to AIPP. 4. 14th Annual Winterfest Ice Installation, Paul Wertin & Jake Proffit - Alpine Ice • Paul has been involved with the Winterfest installation from the beginning fourteen years ago. He also has taken on the responsibility for lighting the ice sculptures over the p ast several years which as we know is integral to the success of the Winterfest. • Paul reviews the presentation with the Board and the repetition of the sculpted face forms depicted in ice. Kara comments that she loves the presentation, but this year we should l ook towards more whimsy, playfulness and magic. She believes we may want to revisit these designs though at a later date given today’s climate. Kathy agrees with Kara and remarks that we may want to look towards lanterns as the theme. • Paul is open to explore lanterns as a theme for this year’s Winterfest. Tracy comments that we can remove the paper element from his sculptures and rather focus on the ice sculptures as the lanterns. She comments we can have the paper lanterns on hooks integrated throughout the Promenade as wel l. • Paul would like to look at this concept and present to the Board before the December meeting. Molly comments that the wonderland nature will appeal to all ages. • Susanne agrees that there is a great connection with the lanterns created by the students, though she does appreciate the human element of his presentation. She remarks that they are beautiful and would like to look at that as possibility in the future. • Kara wants to be mindful that the lanterns do not just convey a Christmas themed installation. Paul believes they can create an installation that would resonate beyond the holidays. Courtney remarks that the concept of illum ination may be all encompassing of the installation. January 5, 2021 - Page 95 of 164 • The Board agrees to reconvene with Paul on Monday, November 9 th. Paul will be able to run the lighting cables in order to extend the installation throughout the entire Promenade. Kara thanks Paul for his creativity and working with AIPP on Winterfest again this year. 5. Lantern display and virtual workshops Connectivity/Community • Reaching out and including the community by providing free l antern kits – watercolor set, winter themed stickers, lights/pipe cleaner, pipe cleaner handle, instructions on finding video on demand and how to display, social media #s, Discover Vail • Video on demand – instruction & demonstration with Lauren from Alpine Arts • There are several events taking place: Revely, Magic of Lights, Holidays, Winterfest & Lantern Display. Special events discussed having a single all-inclusive street banner for discovervail.com to direct people to the site for information. Winterfest will still have a presence in the roundabouts. We will also continue to have Winterfest signage to make sure it maintains its identity as an AIPP installation. • This year we will produce a 4 x 9 rack card rather than a trifold brochure directing people to artinvail.com as events will likely be evolving. • Molly met with public works to look at lighting and d ecorating the International Bridge with illuminated lanterns. This will serve as the focal point for the lantern display. • Lanterns may be hung from some accessible trees on the bridge, as well as shepherd hooks in the planters on shepherd hooks. These can be designated for photo opportunities and explained on the information in the lantern kits. They can then share on social media. • Kathy asks how do we cap the number of available kits. We want to look at distribution of the kits as well. • We will reach out to the other schools to let them know about the video on dem and, kits and display on the International Bridge. • The lantern display will be on view by December 20 th with the video on demand on available by the 18th. 6. Clubhouse sculpture discussion. • The plaque for Jerry Ford Posters & new art is being made. • We will be able to update the framing of their golf print in the hall. • VRD wants to be involved in the final selection of any sculpture selected for the outdoors. They want to ensure that it does not detract from the natural scenery. • Kathy comments on the possibility of integrating art on the large wall versus a sculpture. • We should plan to review options at the next meeting. 7. Coordinator updates. • Summer installation review should begin at the start of 2021. • Board agrees that the LFS installation on the entrance to the library can be removed at the start of December. Kathy suggests storing the installation and repurpose it for next summer if salvageable. • We will postpone the face mask making at this time. • Symposium signage should be complete by the end of the year. • Vail Resorts has agreed to the relocation of the Seibert Memorial to Mountain Plaza. We are looking at placing the work on a Colorado Buff stone slab versus a concrete pour. 8. Meeting adjourned. January 5, 2021 - Page 96 of 164 January 5, 2021 - Page 97 of 164 Public Art Submission Altus 400 S Frontage Road Vail, Colorado 81657 Altus development as of August 2020 Altus design rendering Art to be installed Q4 2020 January 5, 2021 - Page 98 of 164 Selected Artist & Previous Work Jeff Jackson, Denver CO BFA, Arizona State University Specializes in: •Metals •Indoor •Outdoor •Kinetic •Commissioned Inverted & Wedge, Corten and Stainless Steel January 5, 2021 - Page 99 of 164 Inverted & Wedge, Corten and Stainless Steel Public and Private Collections: Sloan Interiors, Cave Creek, AZ King Residence, Michigan Carter Didlake, Denver Design Center Campbell Colorado Collection Campbell Arizona Collection Designers Touch, Denver, CO Askew, Vail CO Renflow, Denver, CO Nix Residence, Biloxi, MS Peter & Bonnie Kudla Collection, Denver, CO Peter & Bonnie Kudla Collection, Scottsdale, AZ Larkin Residence, Boulder, CO Archer Concepts Group, CO Cornwell Residence, Ocean Springs, MS Entrican Residence, Titusville, FL January 5, 2021 - Page 100 of 164 Inverted & Wedge, Corten and Stainless Steel Exhibitions •Denver International Airport Best of Colorado Artists 2006 •Republic Plaza “Curated Showcase” Denver, CO –March, 2005 •Tadu Contemporary Art Gallery Santa Fe, NM –Permanent 2004 -2005 •Neo Gallery “H20 “ Duo Denver, CO –November 2004 •Celebrate Colorado Artists Denver, CO –May, 2004 Awarded Best in Show •Walker Fine Art Gallery “Juxtapose” Denver, CO –April 2003 January 5, 2021 - Page 101 of 164 Ribbon, Mirror finish stainless steel and Colorado alabasterPrivate Collection, Stainless Steel Intersect, Corten and Stainless steel January 5, 2021 - Page 102 of 164 Commissioned Sculpture Rendering Title: Incline Medium: Weathering steel (Corten) and “brushed” stainless steel tubing represented by black lines. Brushed stainless steel “hand rubbed” at bottom. Size: 12’-13’ tall Base Size: 36” x 36” concrete slab January 5, 2021 - Page 103 of 164 Materials 1. Weathering (aka Corten steel) steel-weather and corrosion resistant steel.As the finish is exposed to weathering elements, it begins to rust creating a unique patina 2. Brushed stainless steel tubing- metal is polished with a fine bristle brush creating a polish Altus sculpture materials January 5, 2021 - Page 104 of 164 Site •Sculpture to be installed at grade •Connection with landscape •Natural colors Benefit to Public •Visible to public-situated at the entrance of Vail •Next to pedestrian path and frontage road going into Vail January 5, 2021 - Page 105 of 164 UPDATED SITE •*The new site, is further to the east. •Sculpture to be installed at grade •Connection with landscape •Natural colors Benefit to Public •Visible to public-situated at the entrance of Vail •Next to pedestrian path and frontage road going into Vail January 5, 2021 - Page 106 of 164 UPDATED SITE •Silver component will face building •40 x 40 pad to ensure extra space beyond steal bolts that will be 36 x 36 January 5, 2021 - Page 107 of 164 Sculpture Location January 5, 2021 - Page 108 of 164 Project Schedule •Upon approval from Vail board •4-6 weeks lead and install •Lighting & landscape installed after sculpture Budget •$50K •To include all the following: •Design, labor, materials, fees, installation, and applicable tax January 5, 2021 - Page 109 of 164 Approximate Sculpture Location •Approximate scale •Orientation may change •Image rendered in photo of current construction phase as of 9.14.20 January 5, 2021 - Page 110 of 164 Uniqueness to Vail •Commissioned -one of kind sculpture •Altus –means rising •Vertical element reflects Altus’s name and mountains of Vail Valley •Simultaneously alludes to lift cables and ski tracks •Abstraction gives timeless quality January 5, 2021 - Page 111 of 164 Thank you Contact: Jackie Meade Jackie@lewisartconsulting.com January 5, 2021 - Page 112 of 164 Vail Winterfest 2020 Alpine Ice Sculpture January 5, 2021 - Page 113 of 164 Previous Work: January 5, 2021 - Page 114 of 164 January 5, 2021 - Page 115 of 164 January 5, 2021 - Page 116 of 164 January 5, 2021 - Page 117 of 164 January 5, 2021 - Page 118 of 164 January 5, 2021 - Page 119 of 164 January 5, 2021 - Page 120 of 164 January 5, 2021 - Page 121 of 164 January 5, 2021 - Page 122 of 164 January 5, 2021 - Page 123 of 164 January 5, 2021 - Page 124 of 164 January 5, 2021 - Page 125 of 164 January 5, 2021 - Page 126 of 164 January 5, 2021 - Page 127 of 164 January 5, 2021 - Page 128 of 164 January 5, 2021 - Page 129 of 164 Thank You! Questions? January 5, 2021 - Page 130 of 164 Public Notice - Art in Public Places Board Meeting Minutes Monday, November 9, 2020 - 8:30 a.m. Virtual Webinar/COVID-19 SPECIAL VAIL WINTERFEST MEETING https://us02web.zoom.us/j/89089569750 AIPP Board members present: Tracy Gordon, Susanne Graf, Kathy Langenwalter AIPP Board member absent: Courtney St. John, Kara Woods Others present: Molly Eppard, AIPP Coordinator 1. 14th Annual Vail Winterfest Ice Installation, Paul Wertin & Jake Proffit - Alpine Ice (Presentation attached.) • Paul reviews the presentation and concepts, including lantern dimensions for this year’s Winterfest. There will be varying heights of the sculptures for consideration of snow accumulation. • Some lanterns will be hollow with fairy lights inserted to create variation in lighting. The lighting will be an interesting feature this year creating warm glows throughout the Promenade. • He discusses internationally inspired lanterns to include in the installation. Susanne asks about Vail’s sister city program and if it might be a connection? Molly responds about Vail’s three friendship cities located in Mexico, Japan, and Switzerland . She agrees it can be a connection for the installation. Susanne compliments the inclusive international unity represented in the display. She likes the activation of the international lantern concept adjacent to the lanterns on the International Bridge • Tracy comments since we will be displaying the children’s lanterns on the International Bridge, the ice lantern designs can be different. • The tree lit on the western side of the Promenade will serve as the beacon for that entrance to the installation. • Kathy compliments the international designs and inquires if it can be carried to the sculpture bases. • Paul will continue to explore lantern designs. At present , we are looking at 15 – 18 lantern sculptures. Paul would like to begin the installation December 11th, as there will be a lot of cable trenching. Ideally eight days will be needed on site. He does not think he will be pulling anymore amps, it will just be more spread out. • The Board compliments Paul’s presentation. • Molly is meeting with Doe Browning the past donor of Winterfest today, so she will have a better idea of funding. • Kathy motions to move forward with the installation as presented with the international lantern concepts. The Board agrees. 2. Meeting adjourned. January 5, 2021 - Page 131 of 164 January 5, 2021 - Page 132 of 164 January 5, 2021 - Page 133 of 164 January 5, 2021 - Page 134 of 164 January 5, 2021 - Page 135 of 164 January 5, 2021 - Page 136 of 164 January 5, 2021 - Page 137 of 164 January 5, 2021 - Page 138 of 164 January 5, 2021 - Page 139 of 164 January 5, 2021 - Page 140 of 164 January 5, 2021 - Page 141 of 164 January 5, 2021 - Page 142 of 164 January 5, 2021 - Page 143 of 164 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C : Town Council F uture Topics AT TAC H ME N TS : Description Town Council Future Topics January 5, 2021 - Page 144 of 164 Vail Town Council Meetings Topics & Times subject to change 5-Jan-21 RFP process for financing PW Shops and discuss next steps Semi annual VLHA update Inclusionary zoning 19-Jan-21 East Vail Trails Puppy Mills Ordinance ISO Rating for 2021-2026 MMI Scores for Gore Creek Crown Castle - Updates 2-Feb-21 Emergency Order PW Shops financing (authorize debt) 16-Feb-21 Contracts for PW Project Future Topics 2020 Model Traffic Code Joint PEC & DRB Meetings I-70 Noise Reduction Noise Ordinance (tentative) Cultural and Historic Preservation Updates Ballot Proposals - housing, lodging tax January 5, 2021 - Page 145 of 164 "Time of Day" afternoon afternoon afternoon evening TBD TBD TBD TBD TBD January 5, 2021 - Page 146 of 164 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C : December Revenue Update AT TAC H ME N TS : Description December R evenue U pdate January 5, 2021 - Page 147 of 164 1 TOWN OF VAIL REVENUE UPDATE January 5, 2021 Sales Tax Upon receipt of all sales tax returns, November collections are estimated to be $1,381,380 up 9.6% from last year and up 82.7% compared to budget. Year to date collections of $21,159,765 are down (15.4)% from prior year and up 6.0% from amended budget. Inflation as measured by the consumer price index was up 1.2% for November. The annual budget totals $22.5 million. Real Estate Transfer Tax (RETT) RETT collections through December 28 total $9,839,995 up 36.2% from this time last year. The 2020 amended annual RETT budget totals $8,650,000. The previous record high for RETT collections was in 2018 with $7,649,014. Construction Use Tax Use Tax collections through December 28 total $2,068,169 compared to $2,468,068 from this time last year. The 2020 amended budget totals $1,930,000. Parking Revenue Season to date: Pass sales from November through December 25 total $929,339 down $(595,606) or (39.1)% from prior winter season. The majority of the decrease in pass sales is due to fewer purchases of blue passes by Vail Health in 2020. Prepaid revenue on value passes was also lower. Daily sales from the parking structures from November through December 25 total approximately $969,831, up $214,568, or 28.4% from this time last year. Summary Across all funds, year-to-date total revenue of $60.0 million is down 3.7% from amended budget and down (11.6)% from prior year attributed to the economic impacts of COVID-19 on sales tax collections, parking sales and construction activity. The town’s “Crisis” level recession plan has projected a 21% decrease across all revenue streams for the full year 2020. January 5, 2021 - Page 148 of 164 2020 Amended Budget % change % change 2015 2016 2017 2018 2019 Budget Variance from 2019 from Budget January 3,696,798$ 3,738,824$ 3,725,212$ 3,597,610$ 4,079,994$ 4,061,971$ 4,073,023$ 11,052$ -0.17% 0.27% February 3,593,947 3,746,055 3,692,592 3,818,356 4,137,087 4,135,058 4,282,616 147,558$ 3.52% 3.57% March 4,053,961 4,225,921 3,642,407 4,167,880 4,237,933 2,149,476 2,217,257 67,781 -47.68% 3.15% April 1,370,929 1,089,749 1,386,780 1,233,474 1,445,071 400,000 425,791 25,791 -70.53% 6.45% May 584,454 654,462 659,475 830,193 763,756 450,000 502,266 52,266 -34.24% 11.61% June 1,242,400 1,318,092 1,389,982 1,648,443 1,606,748 950,000 1,032,848 82,848 -35.72% 8.72% July 1,937,989 2,053,773 2,215,649 2,412,425 2,480,292 2,000,000 2,078,303 78,303 -16.21% 3.92% August 1,702,579 1,849,815 1,863,949 2,195,175 2,237,050 2,100,000 2,134,944 34,944 -4.56% 1.66% September 1,240,277 1,349,929 1,385,462 1,540,490 1,600,100 1,735,000 1,757,603 22,603 9.84% 1.30% October 835,649 906,385 936,954 1,106,596 1,165,176 1,220,000 1,273,735 53,735 9.32% 4.40% November 997,100 989,320 997,716 1,264,600 1,260,314 756,188 1,381,380 625,192 9.61% 82.68% YTD Total 21,256,083$ 21,922,325$ 21,896,178$ 23,815,242$ 25,013,520$ 19,957,693$ 21,159,765$ 1,202,072$ -15.41% 6.02% December 3,885,849 3,840,919 3,695,305 4,070,870 4,237,178 2,542,307 Total 25,141,932$ 25,763,244$ 25,591,483$ 27,886,112$ 29,250,698$ 22,500,000$ 21,159,765$ Actual Collections Collected Sales Tax January 5, 2021 Town of Vail Revenue Update SALES TAX 2020 Budget Comparison 2 January 5, 2021 - Page 149 of 164 Through November 30th Town of Vail Revenue Update January 5, 2021 YTD Sales Tax Collections by Year November Sales Tax Collections by Year $21,922,325 $21,896,178 $23,815,242 $25,013,520 $21,159,765 $0 $5,000,000 $10,000,000 $15,000,000 $20,000,000 $25,000,000 2016 2017 2018 2019 2020 • Year to date collections of $21,159,765 are down (15.4)% from prior year and up 6.0% from amended budget. • Inflation as measured by the consumer price index was up 1.2% for November. • The 2020 Amended sales tax budget totals $22.5M, down (23.2)% compared to actual collections of $29.3M in 2019 $989,320 $997,716 $1,264,600 $1,260,314 $1,381,380 $0 $200,000 $400,000 $600,000 $800,000 $1,000,000 $1,200,000 $1,400,000 2016 2017 2018 2019 2020 • Vail will collect an estimated $53,200 in additional November sales tax to bring collections up to $1,381,380. November will be up 9.6% from last year. • November will be up 82.7% from amended budget. 3 January 5, 2021 - Page 150 of 164 YTD Through December Construction Use Tax by Year YTD Through December Town of Vail Revenue Update January 5, 2021 Real Estate Transfer Tax by Year $0 $1,000,000 $2,000,000 $3,000,000 $4,000,000 $5,000,000 $6,000,000 $7,000,000 $8,000,000 $9,000,000 2016 2017 2018 2019 2020 Sales Less Than $2.5 Million Sales $2.5 to $5.0 Million Sales $5 to $10 Million Sales Over $10 Million $6,801,765 $6,313,611 $7,649,014 $7,224,668 $9,839,995 • This chart shows YTD collections of 1% RETT, segmented by individual home sale value. • 2020 RETT collections through December 28 total $9,839,995 up 36.2% from the prior year. $1,791,542 $1,754,375 $3,967,787 $2,468,068 $2,068,169 $0 $500,000 $1,000,000 $1,500,000 $2,000,000 $2,500,000 $3,000,000 $3,500,000 $4,000,000 2016 2017 2018 2019 2020 • Use Tax collections through December 28 total $2,068,169 compared to $2,468,068 from this time last year. This is a decrease of (16.2)% 4 January 5, 2021 - Page 151 of 164 Parking Pass Sales by Year Town of Vail Revenue Update January 5, 2021 Paid Parking Revenue - YTD Through December 25th Revenue by Pass Type - Through December 25thPasses Sold by Type • 1,042 total parking passes have been sold for the 2020/21 ski season as of December 25th, down (23.7)% or (323) passes from the same period last year. • YTD, 2020/21 parking pass sales total $929,339, down (39.1)% or $(595,606) from last year. Red parking passes were offered for the first time in the 2019/20 ski season. Green parking passes were eliminated for the 2020/21 season. $0 $100,000 $200,000 $300,000 $400,000 $500,000 $600,000 $700,000 $800,000 $900,000 $1,000,000 $1,100,000 $1,200,000 $1,300,000 $1,400,000 $1,500,000 $1,600,000 2018 2019 2020 $1,361,582 $1,524,945 $929,339 39 40 38535240 506 595 313 71 167 512 447 484 129 160 0 100 200 300 400 500 600 700 800 900 1,000 1,100 1,200 1,300 1,400 2018 2019 2020 1,042 1,365 1,239 • Daily sales from the parking structures from November through December 25 total $969,831, up $214,568, or 28.4% from the prior winter. $0 $200,000 $400,000 $600,000 $800,000 $1,000,000 2018 2019 2020 5 January 5, 2021 - Page 152 of 164 Vail Business Review October 2020 January 5, 2021 The Vail Business Review breaks down the four percent sales tax collected for the month of October 2020. Overall, October sales tax increased 8.9% with retail increasing 1.2%, lodging increased 29.2%, food and beverage increased 14.2%, and utilities/other decreased by (7.8)%. Excluding the out of town category; sales tax for the month of increased 12.5%. Town of Vail sales tax forms, the Vail Business Review and sales tax worksheets are available on the internet at www.vailgov.com/finance. Please remember when reading the Vail Business Review that it is produced from sales tax collections, as opposed to actual gross sales. If you have any questions or comments, please feel free to call me at (970) 479-2125 or Carlie Smith at (970) 479-2119. Sincerely, Alex Jakubiec Town of Vail Revenue Manager 6 January 5, 2021 - Page 153 of 164 October 2020 Sales Tax Collections by Business Type Town of Vail Business Review October Tax Collections by Year October 2020 Sales Tax October 2019 Retail $554,571 Lodging $311,242 Food & Beverage $296,440 Utilities & Other $111,482 $0 $100,000 $200,000 $300,000 $400,000 $500,000 $600,000 1.2% 14.2% (7.8)% Retail $547,952 Lodging $240,953 Food & Beverage $259,576 Utilities & Other $120,863 $0 $100,000 $200,000 $300,000 $400,000 $500,000 $600,000 $1,273,735 $1,169,345 $1,110,970 $942,395 $912,307 $0 $250,000 $500,000 $750,000 $1,000,000 $1,250,000 2020 2019 2018 2017 2016 29.2% • This report represents collections of Town of Vail 4% sales tax, as opposed to actual gross sales • This report does not include an estimate of quarterly sales taxes, due on January 20th, 2021. • Overall, October 2020 sales tax collections were up 8.9% from prior year. • The sales tax budget for 2020 totals $16.8M, compared to $29.3M actual collections in 2019. • October retail sales increased 1.2%, lodging increased 29.2%, food and beverage increased 14.2% and utilities and other decreased (7.8)%. 7 January 5, 2021 - Page 154 of 164 Geographic Area Trends by Year October Sales Tax Sales Tax by Location Town of Vail Business Review October 2020 Sales Tax October 2019 October 2020 Other Areas 17% Lionshead 10% Out of Town 32% Vail Village 42% Other Areas 20% Lionshead 13% Out of Town 34% Vail Village 33% • Vail Village sales tax increased 36.7%, Lionshead decreased (14.6)%, Other Areas decreased (10.6)%, and Out of Town increased 2.0%. Excluding Out of Town collections, all areas were up 12.5%. $158,643 $175,010 $233,264 $239,531 $214,166 $151,030 $126,265 $129,073 $143,234 $122,280 $223,071 $225,754 $319,265 $397,465 $405,418 $379,563 $415,366 $429,368 $389,114 $531,871 $0 $100,000 $200,000 $300,000 $400,000 $500,000 $600,000 2016 2017 2018 2019 2020 Other Areas Lionshead Out of Town Vail Village • This chart shows October sales tax collections, by geographic area over time. 8 January 5, 2021 - Page 155 of 164 October Sales Tax Accommodation Services Sales Tax by Year Retail Business Sales Tax Detail - October 2020 Sales Tax Town of Vail Business Review October 2020 Sales Tax Apparel $100,653 Grocery $113,762 Gallery $8,466 Gifts $4,645Jewelry $19,470 Retail Liquor $39,279 Retail Other $204,168 Sporting Goods $64,086 Retail Home Occupation $42... • Overall, October accommodations services were up 22.3%, short-term rentals were up 49.5% and hotels and lodges were up 11.5%. • The Town of Vail adopted marketplace facilitator tax rules on October 1st, 2020. This change in remittance requirements is anticipated to have a positive impact on short-term rental sales tax collections going forward. $170,850 $72,645 $169,513 $67,768 $188,929 $101,291 $0 $20,000 $40,000 $60,000 $80,000 $100,000 $120,000 $140,000 $160,000 $180,000 $200,000 Hotels/Lodges Short-Term Rentals 2020 2019 2018 9 January 5, 2021 - Page 156 of 164 Retail 135,344.80 111,724.63 21.14% Lodging 31,624.93 61,563.58 -48.63% F & B 41,620.95 58,754.90 -29.16% Other 5,575.07 7,488.19 -25.55% Total 214,165.75 239,531.30 -10.59% Retail 33,007.32 28,792.41 14.64% Lodging 53,153.82 77,295.70 -31.23% F & B 36,117.16 36,799.87 -1.86% Other 1.38 346.51 -99.60% Total 122,279.68 143,234.49 -14.63% Retail 184,983.13 283,077.11 -34.65% Lodging 115,640.08 2,559.39 4418.26% F & B 1,447.45 182.11 694.81% Other 103,347.25 111,646.59 -7.43% Total 405,417.91 397,465.21 2.00% Retail 201,235.96 124,357.99 61.82% Lodging 110,823.06 99,534.40 11.34% F & B 217,254.00 163,839.50 32.60% Other 2,558.21 1,381.76 85.14% Total 531,871.23 389,113.65 36.69% Retail 554,571.21 547,952.13 1.21% Lodging 311,241.89 240,953.08 29.17% F & B 296,439.56 259,576.38 14.20% Other 111,481.91 120,863.06 -7.76% Total 1,273,734.57 1,169,344.65 8.93% Retail Apparel 100,652.60 65,611.39 53.41% Retail Food 113,761.94 89,793.59 26.69% Retail Gallery 8,466.29 1,595.61 430.60% Retail Gift 4,645.03 2,693.93 72.43% Retail Home Occupation 42.40 100.74 -57.91% Retail Jewelry 19,470.10 10,511.30 85.23% Retail Liquor 39,279.01 25,049.30 56.81% Retail Other 204,168.32 305,854.06 -33.25% Retail Sport 64,085.52 46,742.21 37.10% Total 554,571.21 547,952.13 1.21% Total - All Areas Lionshead Out of Town Vail Village Retail Summary Cascade Village / East Vail / Sandstone / West Vail Town of Vail Business Review October 2020 Sales Tax October 2020 Collections October 2019 Collections October % Change 10 January 5, 2021 - Page 157 of 164 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C : Council C ommittee Appointments R eview AT TAC H ME N TS : Description Council Committee Appointments Review January 5, 2021 - Page 158 of 164 Town of Vail Council Committee Appointments / Task Force Appointments and Representatives 2020 Committee / Task Force Council Member/s or Representative/s (2020 - 2021)Meetings Times 1 NWCCOG (Northwest Colorado Council of Governments)Scott Robson & Alternate Patty McKenny meets quarterly 2 NWCCOG - Water Quality / Quantity Committee Kim Langmaid meets quarterly 3 CAST (Colorado Association of Ski Towns)Town Manager & Mayor meets 5 x annually at different locations throughout the State 4 VRD (Vail Recreation District) / Council Subcommittee Kevin Foley Jen Mason Scott Robson meets as needed 5 Sustainble Destination Subcommittee Kim Langmaid Kristen Bertuglia TBD 6 Channel 5 Vail Valley Community Televison Board IT Director & Alternate Town Manager meets every other month - not regularly 7 Vail Valley Exchange / Sister Cities Jenn Bruno meets as needed Vail Youth Recognition Award Jen Mason - alternate 8 Eagle County Regional Transportation Authority (ECO)Brian Stockmar Travis Coggin, alternate meets quartelry 9 TOV Open Space / Charter Committee Kim Langmaid PEC member - Ludi Kurz Town Manager Scott Robson meets as needed 10 Betty Ford Alpine Garden Foundation Jen Mason Dave Chapin, alternate random meeting times 11 Vail Local Marketing District Advisory Council (Statutory authority allows for Council appointment)Jenn Bruno Dave Chapin, alternate meets third Thursday 8:30 am - 11:30 am 12 Vail Child Care Center Krista Miller HR & Safety Director meets monthly 13 Donovan Park Pavilion Diana Donovan Patty McKenny Donovan Management Company (Laurie Asmussen) as needed 12/28/2020 Page 1 January 5, 2021 - Page 159 of 164 Town of Vail Council Committee Appointments / Task Force Appointments and Representatives 2020 Committee / Task Force Council Member/s or Representative/s (2020 - 2021)Meetings Times 14 I-70 Transportation Corridor Coaltion Scott Robson - Exec Committee Greg Hall - staff meets second Tuesday monthly 8 am - 10 am 15 Vail Economic Advisory Council Jenn Bruno Brian Stockmar meets second Tuesday monthly 8 am - 10 am 16 Economic Council of Eagle County Brian Stockmar Mia Vlaar, alternate meets quarterly 17 EGE Air Alliance Greg Moffet Mia Vlaar meets first Monday monthly 3 pm - 5 pm 18 Colorado Municipal League - Policy Committee (standing committee that develops the League's legislative program; composed of municipal member representatives) Dave Chapin Jenn Bruno, alternate meets 2-3 times per year 19 Vail Parking & Transportation Task Force (Advisory Group) Dave Chapin Jen Mason meets as needed 20 Rotary Club of Vail all council members see meeting listing below 21 I-70 West Vail Pass Auxiliary Lanes Project / Project Leadership Team Dick Cleveland this appointment needs to be confirmed by Town Council since Dick is no longer a council member 22 Housing Subcommittee Jenn Bruno Travis Coggin Jen Mason (Alternative) created at 3/20/18 council meeting meet with VLHA periodically 12/28/2020 Page 2 January 5, 2021 - Page 160 of 164 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C : Vail Trailblazer Award Update – Review P rocess & Committee Selection AT TAC H ME N TS : Description Memo Vail Tr ailblazer Nomination Update 010521 January 5, 2021 - Page 161 of 164 To: Mayor and Town Council From: Patty McKenny, Assistant Town Manager Date: January 5, 2021 Subject: Vail Trailblazer Award Update – Review Process & Committee Selection I. SUMMARY The Vail Town Council is asked to name council members to serve as the selection committee to determine the sixth recipient/s of the Vail Trailblazer Award to be given in 2021. There are a total of twelve (12) names on the nomination list. These suggested names have come from community members and include single and paired nominations. One new nomination was submitted this year. II. CONSIDERATIONS There has been a committee of two elected officials in the past who have chosen the recipient of this award. There might also be some consideration given to naming three elected officials to the committee; a public notice would need to be posted in this regard. All council members have served on the selection committee. It should be noted the names of the nominees will be provided to the council under separate cover as the approach has been not to publicize this list of nominees. A meeting to review the applications will be scheduled later this month. III. BACKGROUND The box below identifies the criteria used in this process. Those who have submitted applications have shown how the nominee/s has exhibited his/her best efforts towards exemplifying the spirit and fortitude in making Vail a great community with lasting impacts. Recipient/s of the award will be recognized at several upcoming events, as follows: ▪ A luncheon in March is typically scheduled but other ideas will be reviewed in light of the health crisis and suggested in the near future ▪ The Town of Vail Annual Community Meeting in March, in which a recognition plaque will be presented; this will also be under review in light of public health crisis ▪ A Town Council meeting at which time the recognition will be formalized by a Mayoral Proclamation adopted by the Vail Town Council ▪ A cumulative Honor Roll plaque will be dedicated to hang in the Vail Town Council Chambers January 5, 2021 - Page 162 of 164 Town of Vail Page 2 The Trailblazer Award was created as a legacy project when the Town of Vail was preparing to celebrate its 50th birthday on August 23, 2016. A Town Council committee was formed to develop the idea and select the first recipient of the award. The Vail Trailblazer Award is presented annually to recognize an individual, couple or team that exemplifies the spirit and fortitude in making Vail a great community through one or more actions that make a lasting impact. The following community members have been awarded the Vail Trailblazer Award: Dr. Tom Steinberg, Vi & Byron Brown, Pepi and Sheika Gramshammer, Glenn Porzak and Josef Staufer. More information about the award recipients and Vail Trailblazer program can be found at www.vail/gov.com/trailblazeraward January 5, 2021 - Page 163 of 164 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C : Recess (est. 5:45 pm) January 5, 2021 - Page 164 of 164