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HomeMy WebLinkAbout2020-12-15 Agenda and Supporting Documentation Town Council Afternoon Meeting Agenda VAIL TO W N C O U N C IL R E G U L AR ME E TIN G Agenda Virtual 1:00 PM, December 15, 2020 Meeting to be held Virtually (access High Five Access Media livestream https://www.highfivemedia.org/live-five the day of the meeting and visit https://www.vailgov.com/town-council to participate in public comment) Notes: Times of items are approximate, subject to change, and cannot be relied upon to determine what time Council will consider an item. Public comment on any agenda item may be solicited by the Town Council. 1.Executive Session 1.1.Executive Session, pursuant to C.R.S. §24-6-402(4)(b)(e) - to have a conference with the Town Attorney to receive legal advice on specific legal questions; and to determine positions, develop a negotiating strategy and instruct negotiators regarding: Timber Ridge Master Lease; negotiations with Triumph Development and Vail Resorts regarding the housing development known as Booth Heights; Vail Mountain School Conditional Use Permit (C UP); and Town of Vail v. Ronald Braden, et al., case no. 2020C V030182. 90 min. Presenter(s): Matt Mire, Town Attorney 2.The Afternoon Regular Meeting will reconvene at 2:30 p.m 3.Vail Reinvestment Authority 3.1.Vail Reinvestment Authority 3rd Budget Supplemental See Vail Reinvestment Authority Agenda 10 min. 4.Vail Local Marketing District 4.1.Vail Local Marketing District Board I nterviews See Vail Local Marketing District Meeting Agenda 30 min. 5.Presentation / Discussion 5.1.Eagle Valley Land Trust 2020 Update 15 min. Presenter(s): Kristen Bertuglia, Environmental Sustainability Director; Nancy Glass, Stewardship Manager, E V LT Action Requested of Council: I nformational Background: The Eagle Valley Land Trust (E V LT) works in collaboration with local, regional, state, and national partners to conserve significant lands in Eagle County and surrounding area. E V LT annually monitors and provides reporting on the five Town of Vail conservation easements, and partners on several land use, wildlife, and education initiatives. December 15, 2020 - Page 1 of 133 5.2.W est Middle Creek Rezoning Application Proposal Recommendation 20 min. Presenter(s): George Ruther, Housing Director and Matt Gennett, Community Development Director Action Requested of Council: Approve, approve with modifications or deny the proposed process for applying to rezone the W est Middle Creek Parcel. Background: The Vail Council has expressed an interest in evaluating the merits of rezoning a portion of W est Middle Creek Parcel from Natural Area Preservation (NA P) District to the Housing (H) District. The total area of the Parcel is 17.21 acres in size. At the Town Council’s direction, a site development feasibility study was completed for the Parcel in 2018. The results of the study concluded that certain portions of the property are suitable for residential development. Those portions of the property less suitable or desirable for development would remain in the NA P District. The Vail Local Housing Authority was asked to propose an application process and forward a recommendation on the application process to the Vail Town Council for review and approval. Staff Recommendation: Approve the process for rezoning the W est Middle Creek as recommended by the Vail Local Housing Authority 5.3.Booth Creek (East Vail) Fuels Reduction Project – NE PA Update 15 min. Presenter(s): Kristen Bertuglia, environmental sustainability director, Paul Cada, wildland program manager, Ash Smith, S E Group Action Requested of Council: I nformational Background: Staff will provide an update on the National Environmental Policy Act (NE PA) review process and schedule associated with the fuels reduction project in the Booth Creek area. 5.4.Town of Vail Responses to Public Health Crisis 30 min. Presenter(s): Scott Robson, Town Manager Action Requested of Council: I nformational and Council direction requested. Background: A summary of the town's responses to the public health crisis will be presented, including both economic recovery efforts and municipal operations updates. Such town economic recovery efforts include the community rent relief, commercial rental relief, and a proposal for food truck operations, one in Vail Village and Lionshead. I n addition, updates will be presented on the current state of the health crisis and impacts on transit services. 6.D R B / P E C Update 6.1.D RB / P E C Update 5 min. Presenter(s): J onathan Spence, Planning Manager 7.Information Update 7.1.C S E meeting minutes from November 4, 2020. 7.2.V LHA November 24, 2020 Meeting Minutes 7.3.The Budget Overview Document is a summary of the 2021 Adopted Budget, highlighting Council goals, total revenues and expenditures, major December 15, 2020 - Page 2 of 133 projects, and other high level infomration about 2021 town services. The Budget Overview document is a user-friendly, manageable document for the public and other interested persons to read. 7.4.3rd Quarter I nvestment Report 7.5.Approved November 2 and November 9, 2020 A I P P Meeting Minutes 8.Matters from Mayor, Council and Committee Reports 9.Recess 9.1.Recess 4:15 pm (estimate) Meeting agendas and materials can be accessed prior to meeting day on the Town of Vail website www.vailgov.com. All town c ounc il meetings will be streamed live by High Five Acc ess Media and available for public viewing as the meeting is happening. The meeting videos are also posted to High Five A cc ess Media website the week following meeting day, www.highfivemedia.org. Please c all 970-479-2136 for additional information. S ign language interpretation is available upon request with 48 hour notification dial 711. December 15, 2020 - Page 3 of 133 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C: Executive Session, pursuant to C.R.S. §24-6-402(4)(b)(e) - to have a conference with the Town Attorney to receive legal advice on specific legal questions; and to determine positions, develop a negotiating strategy and instruct negotiators regarding: Timber Ridge Master L ease; negotiations with Triumph Development and Vail Resorts regarding the housing development known as B ooth Heights; Vail Mountain School Conditional Use P ermit (C UP ); and Town of Vail v. Ronald Braden, et al., case no. 2020C V030182. P RE S E NT E R(S ): Matt Mire, Town Attorney December 15, 2020 - Page 4 of 133 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C: Vail Reinvestment A uthority 3rd B udget Supplemental S ee Vail Reinvestment Authority Agenda December 15, 2020 - Page 5 of 133 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C: Vail L ocal Marketing District B oard I nterviews S ee Vail L ocal Marketing District Meeting Agenda December 15, 2020 - Page 6 of 133 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C: Eagle Valley L and Trust 2020 Update P RE S E NT E R(S ): K risten Bertuglia, E nvironmental Sustainability Director; Nancy Glass, S tewardship Manager, E V LT AC T IO N RE Q UE S T E D O F C O UNC I L: I nformational B AC K G RO UND: The Eagle Valley L and Trust (E V LT ) works in collaboration with local, regional, state, and national partners to conserve significant lands in E agle County and surrounding area. E V LT annually monitors and provides reporting on the five Town of Vail conservation easements, and partners on several land use, wildlife, and education initiatives. AT TAC H ME N TS: Description E V LT Presentation December 15, 2020 - Page 7 of 133 Eagle Valley Land Trust protects forever the lands we love, building a permanent legacy for future generations MISSION December 15, 2020 - Page 8 of 133 •Land Conservation •Conservation Easements •EVLT holds 36 CEs •over 12,000 acres •Private and Public •Towns and Eagle County •Stewardship •Annual monitoring obligation for compliance •Community Conservation •Education & Advocacy PROGRAM AREASDecember 15, 2020 - Page 9 of 133 EVLT’S PROGRAMS WOULD NOT EXIST WITHOUT YOUR SUPPORT!! THANK YOU! December 15, 2020 - Page 10 of 133 Monitoring recap from summer 2020 Thank you for your stewardship and partnership!! December 15, 2020 - Page 11 of 133 Erosion dam replacements on Buffehr Creek CE Volunteer recruitment, technical support by Town staff Other projects as needed by Town of Vail Let us know asap so we can get them on our 2021 calendar 2021 Project Ideas December 15, 2020 - Page 12 of 133 80% of Eagle County is publicly owned, other 20% is… …our river valleys …where we live …accessible …critical for wildlife WHY CONSERVE? December 15, 2020 - Page 13 of 133 Eagle Valley Circa 1960 (White= Ranches) Eagle Valley Today (Gray= Subdivisions) December 15, 2020 - Page 14 of 133 Ptarmigan, Buffehr Creek, East Vail Waterfall and Meadow Creek Conservation Easements –2.5 miles of trails and 23 acres to enjoy PUBLIC ACCESS December 15, 2020 - Page 15 of 133 Permanent protection of 23 acres of wildlife habitat in Vail, including wildflowers and pollinators HABITAT December 15, 2020 - Page 16 of 133 Permanent protection of beautiful aspen groves, water falls and other scenic views along I-70 SCENIC BEAUTY December 15, 2020 - Page 17 of 133 Protection of Agricultural Heritage HERITAGE December 15, 2020 - Page 18 of 133 •Landowners promise to limit development •Land Trusts are the other party to the contract •Tax Benefits and Cash •Landowner can keep doing what they’ve always done •Future owners are bound CONSERVATION EASEMENTS December 15, 2020 - Page 19 of 133 •Land and Rivers Program •Conservation Easements LAND AND RIVERSDecember 15, 2020 - Page 20 of 133 PARTNERSHIP Nancy Glass Stewardship Manager nglass@evlt.org (970) 748-7654 Thank you for your support. Together, we are conserving more of the places we love FOREVER. December 15, 2020 - Page 21 of 133 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C: West Middle Creek Rezoning Application P roposal Recommendation P RE S E NT E R(S ): George Ruther, Housing Director and Matt Gennett, Community Development Director AC T IO N RE Q UE S T E D O F C O UNC I L: A pprove, approve with modifications or deny the proposed process for applying to rezone the West Middle Creek P arcel. B AC K G RO UND: The Vail Council has expressed an interest in evaluating the merits of rezoning a portion of West Middle Creek Parcel from Natural A rea P reservation (NA P ) District to the Housing (H) District. The total area of the P arcel is 17.21 acres in size. At the Town Council’s direction, a site development feasibility study was completed for the P arcel in 2018. T he results of the study concluded that certain portions of the property are suitable for residential development. T hose portions of the property less suitable or desirable for development would remain in the NA P District. T he Vail L ocal Housing Authority was asked to propose an application process and forward a recommendation on the application process to the Vail Town Council for review and approval. S TAF F RE C O M M E ND AT IO N: A pprove the process for rezoning the West Middle Creek as recommended by the Vail L ocal Housing A uthority AT TAC H ME N TS: Description W est Middle Creek Rezoning Process Recommendation Memorandum - V LH A 12152020 December 15, 2020 - Page 22 of 133 75 South Frontage Road West Housing Department Vail, Colorado 81657 970.479.2150 vailgov.com MEMORANDUM To: Vail Town Council From: Steve Lindstrom, Chair, Vail Local Housing Authority George Ruther, Housing Director Date: December 15, 2020 Re: West Middle Creek Rezoning Application Proposal Recommendation – Vail Local Housing Authority I. PURPOSE The purpose of this memorandum is to forward a recommendation from the Vail Local Housing Authority on an application process for preparing and submitting development applications intended to facilitate a zone district boundary amendment for a portion of the West Middle Creek Parcel, legally described as Tract A, Middle Creek Subdivision. The Vail Local Housing Authority was asked to propose an application process and forward a recommendation on the application process to the Vail Town Council for review and approval. II. BACKGROUND The Vail Town Council has expressed an interest in evaluating the merits of rezoning a portion of West Middle Creek Parcel from Natural Area Preservation (NAP) District to the Housing (H) District. The total area of the Parcel is 17.21 acres in size. At the Town Council’s direction, a site development feasibility study was completed for the Parcel in 2018. The results of the study concluded that certain portions of the property are suitable for residential development. A copy of the site development feasibility study is available through the Town’s Housing Department. Those portions of the property less suitable or desirable for development should remain in the NAP District. December 15, 2020 - Page 23 of 133 Town of Vail Page 2 The West Middle Creek Parcel is designated in the Land Use Plan of the Town of Vail as Open Space. The 2017 Update to the 1994 Comprehensive Open Lands Plan identifies the Parcel as Open Space as well. Any actions taken to rezone a portion of the Parcel requires amendments to the Land Use Plan and Comprehensive Open Lands Plan accompany the rezoning application. Criteria have been established for the review of plan amendments. Amendments to these plans are permitted and subject to review and a recommendation from the Town of Vail Planning & Environmental Commission to the Vail Town Council, and approval of an amending resolution by the Vail Town Council. A longstanding, three-decade precedent exists for reviewing said plan amendment applications and rezoning requests concurrently. A minor subdivision application is required to facilitate the application for plan amendments and rezoning requests. The objective of the minor subdivision application is to create two separate parcels; one for future, deed-restricted residential development, and a second for continued open space preservation. The minor subdivision may also incorporate a small portion of the existing North Frontage right-of-way, currently owned by the Colorado Department of Transportation for roadside slope maintenance. The estimated cost of preparing a proposed amended plat for the minor subdivision application is approximately $4,000 to 5,000. The Town’s Housing Department has funds available to cover the cost of the minor subdivision application. III. APPLICATION PROCESS RECOMMENDATION The Vail Town Code prescribes the process for zone district boundary amendments (i.e. a rezoning). According to the Vail Town Code, in part, a request to rezone a property may be initiated: “by petition of any resident or property owner in the town”. The Vail Local Housing Authority recommends the petition (i.e. application) to rezone the West Middle Creek Parcel be initiated by Vail Home Partners; the collaborative partnership formed between the Vail Town Council and the Vail Local Housing Authority to achieve the Town’s adopted housing goal. In this instance, the Vail Local Housing Authority would take the lead and be granted agency to act on behalf of the property owner and its interests, much like what was done successfully with the development of the Middle Creek at Vail Apartments. This approach affords greater transparency and creates distance between the application and the Vail Town Council, yet maintains the town’s interests in the property as the owner. It is further recommended that the Housing Department and Community Development Department be tasked with the responsibility of preparing complete applications for submittal, including presentation of the applications to the Town boards. The Town staff has the requisite December 15, 2020 - Page 24 of 133 Town of Vail Page 2 experience and knowledge to do so effectively and efficiently. In doing so, the Town staff will take direction from the Town Administrator and the Chair of the VLHA. In place of this approach, the VLHA would retain the services of a land planning and entitlements professional to prepare and present the applications. If this alternate approach is preferred, funding of up to $15,000 would need to be appropriated towards this initiative for land planning consulting services. This approach to the initiative is not funded in the Approved 2021 Town Budget. Is the Vail Town Council in support of the application process as recommended above? If not, what changes, if any, are needed to the recommendation to gain the support of the Vail Town Council? IV. NEXT STEPS If approved by the Vail Town Council, the application preparation process will begin and a timeline for completion and review will be developed and presented to the Vail Local Housing Authority on December, 22, 2020. It is intended the process for review can be completed within the first quarter of 2021. A number of initial next steps are required to move this initiative forward. Those steps include: • Preparation of application submittal materials for the following applications: o Land Use Plan Amendment o Open Land Plan Amendment o Minor Subdivision Application o Rezoning Application • Execution of the contract for minor subdivision plat map with a licensed land surveyor • Coordination with Colorado Department of Transportation to potentially acquire a portion of right of way in exchange for a slope maintenance agreement December 15, 2020 - Page 25 of 133 Town of Vail Page 2 December 15, 2020 - Page 26 of 133 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C: Booth Creek (E ast Vail) F uels Reduction P roject – NE PA Update P RE S E NT E R(S ): K risten Bertuglia, environmental sustainability director, P aul Cada, wildland program manager, A sh Smith, S E Group AC T IO N RE Q UE S T E D O F C O UNC I L: I nformational B AC K G RO UND: S taff will provide an update on the National E nvironmental Policy A ct (NE PA ) review process and schedule associated with the fuels reduction project in the Booth Creek area. AT TAC H ME N TS: Description E. Vail Booth Creek N E PA Update - Memorandum N E PA Process Flowchart S E Group Scope of W ork Phase II Contract N E PA Study Area Map N E PA Project Schedule December 15, 2020 - Page 27 of 133 To: Vail Town Council From: Environmental Sustainability and Vail Fire Date: December 15, 2020 Subject: Booth Creek (East Vail) Fuels Reduction Project – NEPA Update I. Purpose The purpose of this memorandum is to provide an update on the effort to mitigate the risk of wildland fire in East Vail in the area adjacent to the Booth Creek drainage, with the secondary benefit of improving habitat for bighorn sheep and other wildlife, as well at the potential to move forward with a treatment on 40 acres of US Forest Service property outside of designated Wilderness area. II. Background In order to address the urgent need to improve conditions in the East Vail area, including a portion of the Eagle’s Nest Wilderness Area, the USFS and the Town of Vail have entered into a Challenge Cost Share agreement to support the National Environmental Policy Act (NEPA) review process (See Attachment A, Process Flowchart) of the Vail Valley Forest Health Project that will reduce fuels and ultimately include secondary benefits to habitat and wildlife. The Eagle-Holy Cross Ranger District has established a draft Purpose and Need Statement as follows: The Eagle-Holy Cross Ranger District proposes to reduce potential wildfire impacts to the wildland urban interface in East Vail through fuel reduction treatments. The proposed project area is approximately 4,400 acres and is located on the north side of I- 70 from Spraddle Creek east to Pitkin Creek and north to Bald Mountain. Of the 4,400 acres in the proposed project area, 2,418 acres are within the Eagle’s Nest Wilderness. Actual treatment acres, location, and treatment type will depend on Forest Service analysis. Treatments would include a combination of the following: • Prescribed fire (both broadcast and piling burning) • Manual pruning and chainsaw treatments December 15, 2020 - Page 28 of 133 Town of Vail Page 2 • Potential mechanical treatments on slopes less than 40% (excluding areas within Wilderness) The Town is approximately 75% of the way through the first phase contract with the approved NEPA contractor, SE Group, based in Frisco, CO. Completed work to date includes: Þ Conducted silviculture field work (evaluation/identification of vegetation within proposed project area) Þ Developed existing conditions database (vegetation attribute table, description of topography) Þ Prepared Preliminary report o Preliminary treatment recommendations developed o Preliminary mapping developed Þ 2 TOV Environmental and Fire Department staff/Council/USFS joint team meetings Work Underway Þ USFS has formed the Interdisciplinary Project Team (representatives from fuels, wildlife biology, silviculture, etc.) to evaluate and provide feedback on preliminary treatment recommendations Next Steps Since the last update to the Vail Town Council, The Forest Service has determined that a traditional Environmental Assessment (EA) process, rather than a ‘streamlined’ EA process, is necessary to adequately analyze and disclose the potential effects of the proposed project. A traditional EA process requires the project to undergo a public scoping period on the initial project proposal as well as a separate subsequent public comment period on a draft EA. During the public scoping period, individuals and organizations will provide input on alternatives, issues warranting detailed analysis, analysis indicators, and project design criteria to be incorporated in the draft EA. Þ Town of Vail is in the process of executing the second contract with SE Group to begin concurrently as Phase I is completed. For reference this contract is $39,600 (Attachment B) and within the 2020 budget and includes: Þ Additional Project Management Þ Additional field work o Wildlife/Wetlands/Botany o Hydrology o Cultural Þ GIS Þ Public Scoping December 15, 2020 - Page 29 of 133 Town of Vail Page 3 III. CORE Act Considerations The Colorado Outdoor Recreation and Economy (CORE) Act H.R823 introduced on January 28, 2019 by Congressman Neguse proposes to expand the Eagles Nest Wilderness Area to include lands that are within the proposed Booth Creek Fuels Project Area. Though this bill is not expected to pass in Congress in the near term, note that the treatment prescription alternatives available for the project could be affected by the outcome of the determined boundary of designated wilderness area. The wilderness designation could also impact the ability to actively manage these lands in the future for both fire and wildlife objectives. There is potentially an opportunity to work with Congressman Neguse’s staff to re-evaluate the boundaries of the proposed wilderness addition prior to re-introduction of the CORE act in 2021. Staff continues to monitor this process and will return to Council for discussion at a later date. See Attachment C. IV. Project Schedule While additional fieldwork will begin in the spring of 2021, the treatment prescriptions are proposed to be completed in February, with the public process/open house opportunities beginning in March, 2021. See Attachment D for the full proposed schedule of milestones. V. Additional Habitat Improvement Opportunities In addition to the landscape-scale fuels reduction project currently under NEPA review, a potential opportunity exists to revisit a previously approved Categorical Exclusion on a small (40-acre) sub-section of non-wilderness US Forest Service property within the project boundary this spring. Approved treatment options include thinning of the mountain shrub community and clearing game trails, similar to the work already completed on Town of Vail property. Vail Fire is interested in revisiting the treatment options and expanding them to include prescribed fire. Staff is currently in discussion with the US Forest Service about this potential opportunity and will provide an update at an upcoming meeting. VI. Attachments A). NEPA Process Flowchart B.) SE Group Scope of Work – Phase II contract C.) Booth Creek Fuels – NEPA Study Area Map D.) NEPA Project Schedule December 15, 2020 - Page 30 of 133 NATIONAL ENVIRONMENTAL POLICY ACT AND THE ENVIRONMENTAL ASSESSMENT PROCESS Official “Project Proposal Letter” (PPL) Submitted by Proponent to USFS USFS Evaluation of PPL and Proposal Acceptance Proposed Action Development NEPA Process Begins: Public Scoping Period (Public Comment Opportunity) Issues and Alternatives Identified by USFS ID Team Based on Internal and External Scoping Comments Studies and Analysis Conducted Draft EA Comment Period (Public Comment Opportunity) Comment Letters from Public and Agencies Reviewed • PPL submitted by Proponent to the U.S. Forest Service (USFS). • PPL reviewed for consistency with the Forest Plan, Forest Service Direction, and the Master Development Plan. • Based on predicted environmental impacts, the USFS determines if an EA would be necessary to analyze the proposal. • Project proposal accepted by USFS. • USFS Interdisciplinary Team (ID) Team resource specialists work with Proponent to develop Proposed Action, project design criteria, and mitigation and monitoring measures to minimize environmental impacts. • Scoping Notice, including project purpose and need and description mailed to the public and agencies. • Scoping period initiated when the Legal Notice is published in the Newspaper of Record. • Public has opportunity to present comments on the project specific website and/or in writing, by fax, by email, or in person. • Public Open Houses are held during scoping period (the opportunity for the public to be informed of the project proposal, ask questions, and submit comments). • Comments received during the scoping period are reviewed by the ID Team. • Issues raised through external public and agency or internal USFS scoping may drive the modification of the Proposed Action or the formulation of additional action alternatives. • NEPA requires the development of a “reasonable range of alternatives.” • Preparation of the Draft EA. • Field surveys are conducted. • Technical reports are prepared, including Biological Assessment submitted to U.S. Fish and Wildlife Service (USFWS) for Endangered Species Act (ESA) Section 7 Requirement. • Draft EA is comprised of the Purpose & Need for Action, Description of Alternatives, Affected Environment, and Environmental Consequences, as well as mitigation measures to minimize impacts to resources. • Issues raised through scoping process provide the foundation for the resource analysis and the effects are compared by alternative. • Legal Notice announcing development of Draft EA is released in Newspaper of Record, which initiates comment period. • Document provided to federal, state, and local agencies and organizations, and interested members of the public. • 30-day public comment period. • Comments received during Draft EA comment period by agencies and the public help further refine and strengthen the analysis. Response to Comments and EA Finalized • USFS issues Final EA and Reponse to Comments. Preferred Alternative Determined by USFS • Preferred Alternative is chosen by Decision Maker. • Preferred Alternative can be any alternative in its entirety, including the No Action, or a combination of alternatives. Publication/Issuance of Final EA and Draft DN • USFS completes Final EA, Draft Decision Notice (DN), and Finding of No Significant Impact, if appropriate. Publication/Issuance of Final Decision Notice and Finding of No Significant Impact, if Appropriate. • If no objections are filed, issue decision on or before fifth business day after close of objection period. • If objections are filed, decision issued after all objections have been responded to in writing. • Implementation possible after Decision Notice is signed. Pre-Decisional Objection and Resolution Period • 45-day Pre-Decisional Objection Period. • If objections are received, a 45-day objection review period begins. December 15, 2020 - Page 31 of 133 October 27, 2020 Ms. Kristen Bertuglia Environmental Sustainability Director Town of Vail 75 South Frontage Road Vail, Colorado 81657 Transmitted via email: KBertuglia@vailgov.com Re: Change Order to Support NEPA Public Scoping for the Booth Creek Forest Health and Fuels Project Environmental Assessment Ms. Bertuglia: Sno.engineering, Inc. (d/b/a SE Group) is submitting this change order to our Scope of Work (SOW) to the Town of Vail for third-party support of the National Environmental Policy Act (NEPA) public scoping process for the Booth Creek Forest Health and Fuels Project Environmental Assessment (Booth Creek EA). This project was formerly known as the Vail Valley Forest Health and Fuels EA. The approach described in this change order is based upon a conference call with the U.S. Forest Service (Forest Service) White River National Forest (WRNF) and the Town of Vail on October 7, 2020, as well as subsequent direction provided by the Forest Service via email on October 23, 2020. This change order amends SE Group’s original SOW included in our Professional Services Agreement between the Town of Vail and SE Group dated August 13, 2020. Project fee information is included in this change order as Appendix A. SCOPE OF WORK The Forest Service has determined that a traditional EA process, rather than a ‘streamlined’ EA process, is necessary to adequately analyze and disclose the potential effects of the proposed project. A traditional EA process requires the project to undergo a ‘public scoping’ period on the initial project proposal as well as a separate subsequent ‘public comment’ period on a draft EA. During the public scoping period, individuals and organizations will provide input on alternatives, issues warranting detailed analysis, analysis indicators, and project design criteria to be incorporated in the draft EA. Additional detail of this process is provided in the phase descriptions below. This change order and the phases/tasks described below will allow SE Group to assist the Forest Service with the public scoping process. SE Group will then submit a subsequent SOW December 15, 2020 - Page 32 of 133 with additional tasks to bring the NEPA process to completion, including remaining fieldwork and development of the draft and final EA. PHASE 1: PROJECT MANAGEMENT / PROJECT INITIATION SE Group will continue to maintain a project management budget to address the needs of the Town of Vail, the WRNF, and our subconsultants, and to ensure that project timelines and budgets are met in accordance with this SOW. Our costs assume public scoping will be completed within three months from your approval of this change order. This change order also assumes three two-hour conference calls with the Town of Vail and/or the WRNF to facilitate the public scoping process and identify next steps in the overall NEPA EA process. The Forest Service has requested that SE Group and our specialists participate in one preliminary interdisciplinary team (IDT) meeting in November 2020 and one post-scoping IDT meeting in early 2021. During the November preliminary IDT meeting, the SE Group and Forest Service team will review the silviculture fieldwork findings performed in September 2020, adjust the project area boundary if needed, and identify fieldwork parameters for remaining resources to be surveyed in spring/summer 2021. During the post-scoping IDT meeting, the team will review public comments on the Proposed Action and adjust fieldwork and analysis parameters as appropriate. We assume each meeting will require approximately 10 hours each of Project Manager time and Staff time to prepare, participate, and summarize the meetings. Our subconsultants’ participation in the IDT meetings is discussed in Phase 3 below. PHASE 2: GIS AND MAPPING SE Group has included additional GIS and mapping budget to provide mapping support for the two IDT meetings described in Phase 4. In addition, SE Group will prepare a map to accompany both the Study Plan and the public scoping mailing. Finally, SE Group will develop an ESRI-hosted StoryMap to support public engagement through the public scoping period. PHASE 3: FIELD S URVEYS AND TECHNICAL REPORTING Below is a list of SE Group subconsultants that would participate in the two IDT meetings described in Phase 1 above. This SOW assumes that each subconsultants would participate for four hours per meeting. The Forest Service has not requested desktop analyses, reporting, or mapping be prepared by our contractors for these meetings at this time; should these materials be requested our SOW may need to be amended. • Silviculture and Fuels – Buell Environmental, LLC • Wildlife/Botany/Wetlands – Western Bionomics, LLC • Hydrology – Leonard Rice Engineers, Inc. • Cultural – Metcalf Archaeology, Inc. December 15, 2020 - Page 33 of 133 PHASE 4: SCOPING SE Group will prepare a scoping notice for WRNF review, and the WRNF will provide one set of consolidated comments requiring one round of document revision. Once reviewed and completed, the scoping notice will be mailed to interested individuals, organizations and agencies and a legal notice will be published in the WRNF paper of record (The Glenwood Springs Post Independent). The legal notice will initiate a 30-day public review/comment period. In response to the coronavirus (COVID-19) pandemic in the United States, and the Center for Disease Control's recommendation for social distancing and avoiding large public gatherings, we anticipate a public meeting will not be scheduled during the scoping/comment period. Instead, this SOW assumes SE Group will assist the WRNF with hosting two virtual meetings, each containing two one-hour sessions, with the public. At the conclusion of the 30-day public scoping period, the WRNF will transmit comments received from the public to SE Group for review and synthesis. For this project and budget, we anticipate receiving no more than 50 comments from the public during the scoping process. Should more than 50 comments be received, SE Group reserves the ability to amend this SOW. SE Group will then prepare a scoping report that will summarize comments received. The scoping report will be instrumental for the post-scoping IDT meeting with the WRNF to finalize the list of issues and range of alternatives to be analyzed in the draft EA. Finally, as part of the scoping phase, SE Group will develop a Study Plan identifying the analysis parameters for the EA; this Study Plan will then be approved by the WRNF Forest Supervisor. CONCLUSION All work performed on this project will be billed on an hourly basis in accordance with our published hourly rates and in accordance with our Professional Services Agreement. Our fee estimate is included in Appendix A. As previously stated, following completion of the tasks included in the SOW, SE Group and the WRNF will be able to refine the tasks needed to bring the Booth Creek Forest Health and Fuels Project NEPA process to completion. SE Group will then submit a subsequent SOW with additional tasks to continue the NEPA process and support the Forest Service in issuing a decision, if appropriate. December 15, 2020 - Page 34 of 133 If this meets with your approval, we are prepared to work with you to process the necessary documents prior to the commencement of SE Group’s work. Respectfully Submitted, Sno.engineering, Inc. (d/b/a SE Group) Ashley L. Smith Senior Project Manager Travis Beck Director of Environmental Services December 15, 2020 - Page 35 of 133 APPENDIX A: PROFESSIONAL FEES The table below details our proposed budget, including the budgets approved by the Town of Vail in August 2020. As previously stated, following the completion of the tasks included in this change order, SE Group and the Forest Service will be able to refine the tasks needed to bring the Booth Creek EA to completion, and SE Group will submit a subsequent SOW with additional tasks to continue the NEPA process and support the Forest Service in issuing a decision, if appropriate. Fees for the Booth Creek Forest Health and Fuels Project Public Scoping Process Project Phase August 2020 SOW October 2020 Change Order Total Fee Phase 1: Project Management $7,500 $10,000 $17,500 Phase 2: GIS/Mapping $2,500 $6,000 $8,500 Phase 3: Field Surveys and Technical Reporting Silviculture/ Fuels $25,750 $1,100 $26,850 Wildlife/Botany/ Wetlands - $1,100 $1,100 Hydrology - $1,100 $1,100 Cultural - $1,100 $1,100 Phase 4: Scoping - $19,000 $19,000 SE Group and Subconsultant Subtotal $35,750 $39,400 $75,150 Reimbursable Expenses $250 $200 $450 Total $36,000 $39,600 $75,600 The proposed Project Budget has been illustrated by tasks to depict the sequential steps and provide context. SE Group reserves the right to reallocate budget among tasks, as needed, as long as the total budget is not exceeded. December 15, 2020 - Page 36 of 133 Sources: Esri, HERE, Garmin, Intermap, increment P Corp., GEBCO, USGS, FAO, NPS, NRCAN,GeoBase, IGN, Kadaster NL, Ordnance Survey, Esri Japan, METI, Esri China (Hong Kong), (c)OpenStreetMap contributors, and the GIS User Community Booth Creek Fuels NEPA Study Area Legend Wildland Urban Interface Ar ea Booth Creek NEPA Study Area Designated Wilderness Proposed COR E Act Boundary¹ 0 1.5 30.75 Miles December 15, 2020 - Page 37 of 133 Milestone Date Complete Silviculture Fieldwork September 2020 X Botanical, Wildlife, and Wetlands Fieldwork Spring/Summer 2021 Cultural Fieldwork Spring/Summer 2021 Hydrology Fieldwork Spring/Summer 2021 Cost Share Agreement Authorized X Town of Vail - SE Group Project Initiation Contract Present to Town Council 7/21/20 X Town of Vail - SE Group Project Initiation Contract Authorized 8/13/20 X Develop Preliminary Treatment Prescriptions 11/5/20 X PPP Response Meeting 11/9/20 X FS Silviculture Specialist Review of Preliminary Treatment Prescriptions Complete 12/11/20 Town of Vail - SE Group Scoping Contract Presented to Town Council 12/15/20 Town of Vail - SE Group Scoping Contract Authorized 12/22/20 Submit Draft Study Plan with Updated Preliminary Treatement Prescriptions to WRNF 1/14/20 MRDG Complete Pre-Scoping IDT Meeting 1/15/2021 Town of Vail - Forest Service Meeting to Review Treatment Prescriptions 1/22/21 Finalize Treatment Prescriptions 2/5/21 Prepare and Transmit Scoping Notice/Mailing List/Legal Notice to WRNF 2/5/21 Scoping Notice/Mailing List/Legal Notice Review and Approval 2/12/21 Publish Legal Notice and Distribute Public Scoping Mailing Packet 2/15/21 Virtual Open House 3/1/21 End of 30-Day Public Scoping Period 3/17/21 Process Public Scoping Comments 3/31/21 Post-Scoping ID Team Meeting to Discuss Issues, Indicators, and Alternatives 3/31/21 Submit Completed Study Plan to WRNF for Review 4/7/21 Study Plan and Range of Alternatives Approved by Line Officer 4/14/21 Specialist Reports Submitted to WRNF 7/13/21 Initiate Informal Section 7 and Section 106 Consultation 7/13/21 Begin Preparation of Draft EA 7/13/21 Review of Specialist Reports Complete 7/27/21 Transmit Internal Review Draft EA to WRNF 8/24/21 Review Draft EA and Transmit Comments to SE Group 9/7/21 Informal Section 7 and Section 106 Consultation Complete (60 Days)9/11/21 Complete Revisions and Print/Distribute Draft EA 9/21/21 Publish Legal Notice Iniating 30-Day Comment Period 9/24/21 Virtual Open House 10/8/21 End 30-day Comment Period 10/24/21 Process Public Comments and Prepare RTC Document 11/7/21 Transmit RTC/Final EA/Draft DN to WRNF 11/14/21 Review RTC/Final EA/Draft DN and Transmit Comments to SE Group 11/28/21 Complete Revisions and Print/Distribute RTC/Final EA/Draft DN 12/12/21 Publish Legal Notice Initiating 45-Day Pre-Decisional Objection Period 12/19/21 Booth Creek EA NEPA Process and Schedule Fieldwork Proposal Scoping Environmental Assessment December 15, 2020 - Page 38 of 133 Transmit Final DN to WRNF 1/26/22 End 45-Day Pre-Decisional Objection Period 2/2/22 Final DN Signed (if no objections are filed)2/9/22 IMPLEMENTATION (if no objections are filed)2/14/22 End of 45-Day Objection Resolution Period (if objections are filed)3/19/22 Final DN Signed (if objections are filed and decision is granted)3/26/22 IMPLEMENTATION (if objections are filed and decision is granted)3/31/22 December 15, 2020 - Page 39 of 133 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C: Town of Vail Responses to Public Health Crisis P RE S E NT E R(S ): S cott Robson, Town Manager AC T IO N RE Q UE S T E D O F C O UNC I L: I nformational and Council direction requested. B AC K G RO UND: A summary of the town's responses to the public health crisis will be presented, including both economic recovery efforts and municipal operations updates. Such town economic recovery efforts include the community rent relief, commercial rental relief, and a proposal for food truck operations, one in Vail Village and L ionshead. I n addition, updates will be presented on the current state of the health crisis and impacts on transit services. AT TAC H ME N TS: Description Memo Public Health Crisis 121520 Food Truck Proposal 121520 December 15, 2020 - Page 40 of 133 To: Mayor and Town Council From: Town Manager’s Office Date: December 15, 2020 Subject: Updates about Town of Vail Responses to Public Health Crisis Winter Season 2020-2021 I. PURPOSE The purpose of the memo is to provide updates to a number of the town’s responses to the public health crisis as it relates to the winter season, 2020-21. Town staff continue to monitor public health orders and impacts on the business community and municipal services. As the state of the COVID cases changes in coming months, town staff continues to react quickly in making adjustments to municipal operations . A number of updates will be presented in the following key areas: ▪ Eagle County Public Health Orders Update (vaccine implementation) ▪ 5 Star Variance Protection Program Request ▪ Emergency Ordinance Expires December 15, 2020 ▪ Public Health Crisis Enforcement ▪ Transit Guidance Update ▪ Community Rent Relief Program Update ▪ Commercial Rental Relief Program Update ▪ Special Events and Music Entertainment - 2021 Update ▪ Winter Enhancements: Tents, warming locations, temporary food truck proposal ▪ Businesses: Gift card program & Masks/buffs distribution Eagle County Public Health Orders Update Eagle County’s Department of Public Health and Environment (ECPHE) has adopted Colorado’s statewide COVID-19 dial dashboard, see link below for details about the status of Colorado’s public health crisis. It is meant to create consistency for expectations and goals among counties, while allowing a measure of local control in tailoring public health policies. The dial dashboard relies on three key metrics, including disease incidence rate, percentage of countywide COVID-19 tests that come back positive, and the number of hospitalizations for COVID-19, to generate a color-coded risk assessment. Each level further determines the activities and capacity limits based on the risk within each county. For more details, please access the Colorado website at: https://covid19.colorado.gov/data/covid-19-dial-dashboard. Also, please see an overview about Eagle County's COVID vaccine implementation strategy in the video link, https://vimeo.com/488209764. View more information about Colorado’s vaccine implementation at the following link: https://covid19.colorado.gov/vaccine. December 15, 2020 - Page 41 of 133 Town of Vail Page 2 Request to Eagle County Commissioners and Governor Polis: 5 Star Variance Protection Program Eagle County municipalities (Vail, Avon, Eagle Gypsum) and business associations (VCBA and VVP) submitted a letter to Eagle County Commissioners and Governor Polis on November 30 requesting consideration of the implementation of 5 Star Variance Protection Program. Eagle County responded with a letter noting it would be taken under consideration. At the monthly VEAC meeting, Chris Romer reported that Governor Polis’ office is planning on a decision on the 5 Star Variance Protection Program on December 18. The VEAC recommended that staff and the VCBA educate businesses on the higher-level cleaning and health check protocols and encourage compliance with the 5 Star program in anticipation of the decision on December 18. Emergency Ordinance Expires Dec 15, 2020 The ordinance passed by Council on December 1, 2020 limiting the size of household gatherings to only one (1) household expires on December 15, 2020. The limitation currently applies to private households, short-term lodging including hotels and restaurants. Council may consider extending the emergency ordinance or allow it to sunset. Public Health Crisis Enforcement On December 1, 2020 Eagle County District Attorney Bruce Brown issued a memo titled, “Guidance to Law Enforcement Guidance Regarding Discretionary Enforcement of a Public Health Order During Covid-19". The memo has been distributed to all law enforcement officials in Eagle County to provide direction and consistency in enforcement, and Chief Henninger has provided the memo to all Town of Vail Police/Code Enforcement staff. In short, the District Attorney’s office is discouraging law enforcement officers from "routine" enforcement of a public health order but instead recommends enforcement be limited to “egregious” circumstances, constituting “aggravated violations or violators”, before issuing a summons. A list of example “egregious” circumstances is in the memo and Chief Henninger is supportive of the direction provided by the DA. To date the Vail Police Department has not issued any summons related to public health violations but on a daily basis does make contacts with individuals or businesses related to public health mandates, focuses on education of guests and locals, and responds to active complaints, particularly in the Villages where visitor density is greatest. December 15, 2020 - Page 42 of 133 Town of Vail Page 3 On Thursday December 10, 2020, the Town of Vail’s paid Guest Ambassador Program staff will begin their new role in both Villages, primarily during the morning peak periods. This year, in addition to providing key information such as directions, transit frequencies, etc., our ambassadors will also be providing information to visitors and locals about our public health mandates such as the requirement to wear a mask in the Villages. Transit Guidance Update On December 21 Vail Transit will begin a, “modified winter service”, the details of which will be announced during the week of December 14th. In general, similar with some shorter frequencies between buses will be provided at this time but services will have significant differences from the typical mid-winter service based on capacity limitations and current driver shortages. The Colorado Department of Public Health and Environment (CDPHE) has released updated guidance for public transportation providers across the State and Eagle County transit providers including the Town of Vail. In short, the revised guidance from the State will continues to include a mask mandate on buses along with a further 50% reduction in our current reduced capacity limits. This mandated reduction in bus rider capacity poses a major challenge for Vail’s transit system to effectively implement during peak periods this winter and riders should expect longer waits than usual at bus stops, particularly during skier peak morning and afternoon time windows. Vail Transit is making every effort to transport passengers in a safe and efficient manner using guidance provided by the Colorado Department of Public Health and Environment. This includes the following passenger instructions: • Face coverings are required to be in use at all times by drivers and passengers (two years old and older); remember to cover your nose and mouth. • Complimentary face coverings are available on the bus to ensure compliance. • Face coverings are required to be worn at all transit stops when others are present. • Plexiglass partitions are in place to separate drivers from passengers with primary loading and via the front doors and unloading via the rear doors. • Passengers are asked to be respectful of others by creating physical separation between non-related parties to the extent possible. • Rider capacity will vary at any given time due to multiple stops for loading and unloading. • To accommodate passenger demand, extra buses will be in service during peak times including Friday-Sunday on the busiest outlying routes, East Vail and West Vail. • The capacity reductions require a modified intown shuttle route along the South Frontage Road to limit crowding but still provide village to village access. • Vail has pioneered use of a microbial reduction system on all buses. The continuous, chemical-free system complements the town’s additional cleaning protocols to provide wide- ranging environmental protections. Interior surfaces are disinfected nightly. Community Rent Relief Program Update In April, Vail Town Council allocated $500,000 in financial support to non-profit organizations to provide local financial relief associated with COVID-19 impacts in the areas of food, shelter and health for those who reside and/or work in Vail and their families. A total of $370,000 has been December 15, 2020 - Page 43 of 133 Town of Vail Page 4 spent to-date. In the first round of funding, a total of $283,000 was awarded to 10 organizations by the Community Support Fund Committee. A second round of funding was approved in June, totaling $87,000: Swift Eagle Charitable Foundation ($20K) for additional rent relief efforts; The Family Learning Center ($30K) to help cover tuition for working parents (54 families that live or work in Vail); United Way ($37K) for their Philanthropy Fund, which distributes funds to non- profit organizations in the Vail Valley. The United Way has a matching grant committed by an anonymous donor, so the total funding available to the community will be $74K. Relief efforts by category: Medical & Behavioral Health: $123,000 Food: $100,000 Residential Rent Relief: $80,000 Childcare: $30,000 General: $37,000 The 2021 budget includes $130,000 in relief funds available to the community as a carryover from the unused 2020 allocation. Given the fact that there are and will continue to be many within our community in need, staff is currently contacting existing non-profit partners to continue relief efforts in the categories mentioned above to ensure the allocated funds are distributed in the most effective manner. Commercial Rent Relief Program Update The commercial rent relief program continued this month with five applications being submitted for November. Given the limited level of response to the rent relief program, staff would like to recommend consideration of the creation of a business grant program. The grant program would be modeled after successful business grant programs in Avon and Breckenridge with a simple application process, a maximum amount of relief per business tiered by business size, and a list of qualified expenses. Staff will further vet this potential business grant program and bring back to town council for consideration in January. Town Council approved a carryover of $500K in funding to the 2021 budget year for this program. Special Events and Music Activation Updates With the funding approval from council to move forward with ambient entertainment in the villages in 2021, Town Staff is working with the event producer to plan and contract for the first quarter of the program. Town Staff has engaged Resort Entertainment’s Diane Moudy who is partnering with High Altitude Entertainment and Scott Rednor to bring music and family programming to the villages in prime winter and summer periods for approximately 150 days in 2021. Much like in the final months of 2020, staff is approaching the contracting and programming one quarter at a time in order to allow both the event producer and staff to respond to and proactively plan for changing public health orders and mountain and municipal operations. Winter Operations Enhancements The Economic Development Department has been working to enhance the village experience for our guests through the addition of fire pits, domes for family groups to gather out of the elements, restaurant tenting, and the addition of temporary food trucks. ❖ Create “warming area locations” with vertical patio heaters and/or portable fire pits for guests to utilize as places to warm, dine on carry out and/or wait for dining in the villages. December 15, 2020 - Page 44 of 133 Town of Vail Page 5 Eight fire pits have been delivered and are on the schedule to be installed very soon with the goal of having them active by the end of the week. Pits are being placed at Sunbird Park, adjacent to the French Deli, on the International Bridge and at the Children's Fountain. They will operate from approximately 4pm until 10pm daily. Four custom 12’ diameter domes are on the way to Vail to be installed around the first week of 2021. Each dome will have a picnic table inside to accommodate a single family group at a time. Guests will be welcome to use the domes as a place to dine with to-go or carryout options being promoted through a QR code linking to www.discovervail.com restaurant information, similar to what was done this summer. ❖ Temporary Food Trucks in Villages Proposal To help ensure our guests can dine in the village with limited indoor restaurant capacity, we are continuing to develop a temporary food truck program for the villages. Currently we are working with Moe’s Original BBQ and Root and Flower on a plan to allow them to operate over the weekends and peak periods in Vail Village and Lionshead. At the VEAC meeting on December 9, there was overwhelming support shown for the program. Staff is currently awaiting approval from Eagle County Environmental Health on the operating plan for each of the food trucks as part of their regular permitting and review of mobile food operations. We are hopeful that the trucks can start operating as soon as 12/18/2020. This is a temporary program tied to the pandemic response and emergency order signed by the Town Manager. Town of Vail Business Programs ❖ Gift Card Program The Town of Vail Gift Card Program was conceived to provide much needed relief to local businesses by empowering them to reward their employees with $25 Vail gift cards, valid until December 15. The Vail Chamber and Business Association (VCBA) has distributed 4,375 cards to Vail businesses, local teachers, Vail Daily, KZYR and Always Mountain Time Radio along with Town of Vail employees. As of December 10, 603 cards have been redeemed and returned to VCBA, totaling $15,075, with many businesses retaining their redeemed gift cards to be reimbursed after the December 15 deadline. Staff is proposing the implementation of a similar program in early 2021 and will bring this back to council in January. ❖ Town of Vail Masks and Buffs The economic development department designed and produced face coverings to ease the load for local businesses and support adherence to public health orders. 2,400 masks/buffs were provided to Vail businesses on a complimentary basis, with 215 businesses receiving face coverings via Welcome Center pick-ups and direct business drop off. Welcome Centers and guest ambassadors will also be supplied with buffs to provide as guest recovery or if a guest specifically requests a buff, while supplies last. The Welcome Centers will continue to provide disposable masks to guests and residents for the remainder of the season. December 15, 2020 - Page 45 of 133 Economic Development Department, December 15, 2020 Temporary Food Truck Operation Plan December 15, 2020 - Page 46 of 133 Background •In response to the public health crisis and to address capacity limits on in-person dining at restaurants, VCBA and other business leaders have expressed concern and a desire to provide additional lunch dining options during busy ski days in town. •Outdoor dining is unrestricted in the public health orders if social distancing can be maintained. •Two food trucks have been proposed as a temporary solution to help supplement carry out food offerings in the town. •The Town of Vail Municipal Code and Land Use Code do not allow for regular operation of Food Trucks or other off premise food service. December 15, 2020 - Page 47 of 133 Proposal •Town staff has evaluated two potential locations to allow food trucks on a temporary basis. •Food trucks would be permitted to serve only in these approved locations. •Food trucks would be required to obtain all necessary permits and licenses issued by the Town of Vail, Eagle County Public Health and the State of Colorado. •One food truck would initially be allowed in each village. •Preference would be given to restaurant operators who currently operate a physical space in the Town of Vail. December 15, 2020 - Page 48 of 133 Vail Village Proposed Location: International Bridge December 15, 2020 - Page 49 of 133 Lionshead Proposed Location •The approved location for the food truck in Lionshead is in the courtyard between the Vail T-shirt Company, Vail Sports and Slifer Smith and Frampton. The truck will be placed in the spot that was used for the GMC display vehicle in previous seasons. December 15, 2020 - Page 50 of 133 Proposed Regulations •Food trucks will be permitted to operate between the hours of 7:00am and 9:00pm,though the focus will be on lunch and après ski service. •Food trucks will be required to obtain all necessary permits and licenses from the Town of Vail, Eagle County and the State of Colorado. •Food trucks will be required to manage all trash, compost, recycling, and wastewater. •Generator use needs to be approved on a case-by-case basis and should be avoided.Limited power may be made available at certain locations. •Food trucks must move from the village at the end of service each day. •Notification about the proposal and food truck locations would be shared with those commercial businesses and residential units that are in the adjacent areas to the food truck's final location. •The temporary program will be tied to the pandemic response and emergency order as executed by the Town Manager. December 15, 2020 - Page 51 of 133 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C: D R B / P E C Update P RE S E NT E R(S ): J onathan S pence, Planning Manager AT TAC H ME N TS: Description December 2, 2020 D R B Meeting Results December 14, 2020 P E C Meeting Results December 14, 2020 P E C Meeting Agenda December 15, 2020 - Page 52 of 133 D E S IG N R E V IE W B O AR D December 2, 2020, 3:00 P M Virtual 75 S. Frontage Road - Vail, Colorado, 81657 1.Call to Order 1.1.Register in advance for this webinar: https://us02web.zoom.us/webinar/register/W N_AT5O-c- A RA S W GkrR_5X Acw After registering, you will receive a confirmation email containing information about joining the webinar. 1.2.Attendance Present: J ohn Rediker, Kit Austin, Doug Cahill, Peter Cope, J oe St. J ohn Absent: None 2.Main Agenda 2.1.D R B20-0540 - Shoup Residence Final review of new construction Address/Legal Description: 1100 Hornsilver Circle/Lot 7, Block 1, Vail Village Filing 8 Applicant: Thomas Shoup, represented by Berglund Architects Planner: Erik Gates 1. Prior to building permit application, the applicant shall receive approval from the Public W orks Department for the proposed curb extension to the asphalt on the south side of the property. J ohn Rediker moved to approve with conditions. Peter Cope seconded the motion and it passed (5-0). 2.2.D R B20-0554 - Concert Hall Plaza Final review of an exterior alteration (tent walls) Address/Legal Description: 616 W est Lionshead Circle/Lot 1, Vail Lionshead Filing 4 Applicant: Hughes Land Holding Trust Planner: J onathan Spence 1. A Town of Vail public pedestrian easement runs through this area and the thoroughfare is considered the main western pedestrian access portal to the Lionshead Village and is designated as such in the Lionshead Master Plan. Any approval of this improvement should be temporary in nature and does not constitute a waiver of the Town’s rights, or abandonment of the existing pedestrian easement. The December 15, 2020 - Page 53 of 133 Town reserves the right to require the pedestrian easement to be open to the public, and reserves the right to require any impediment or doorway to be removed or propped open if determined necessary. 2. A building permit shall be required to include engineering by a Colorado licensed engineer demonstrating that the temporary enclosures will meet snow and wind loads as required by the building code. 3. The awnings and temporary doors shall be removed prior to April 30, 2021. J ohn Rediker moved to approve with conditions. J oe St. J ohn seconded the motion and it passed (3-0). Abstain:(2)Austin, Cope 2.3.D R B20-0523 - Rubenstein Residence The applicant has requested this item be tabled to December 16, 2020. Final review of an exterior alteration (deck/railing) Address/Legal Description: 1463 Greenhill Court Unit A/Lot 8, Glen Lyon Subdivision Applicant: Gordon Rubenstein, represented by S3 Architectural Group Planner: Greg Roy J ohn Rediker moved to table to December 16, 2020. J oe St. J ohn seconded the motion and it passed (4-0). Absent:(1)Cope 3.Staff Approvals 3.1.B20-0476 - S C IC Inc. Residence Final review of an exterior alteration (reroof) Address/Legal Description: 4957 J uniper Lane Unit W /Lot 3, Block 4, Bighorn Subdivision 5th Addition Applicant: S C I C I nc., represented by G&G Roofing LLC Planner: J onathan Spence 3.2.D R B20-0516 - Hodges Residence Final review of an exterior alteration (door) Address/Legal Description: 4770 Bighorn Road Unit 4A/Racquet Club Townhomes Applicant: Michelle & David Hodges Planner: Greg Roy 3.3.D R B20-0527 - Sanchez Residence Final review of an exterior alteration (window) Address/Legal Description: 1040 Vail View Drive Unit 308/Lot B2, Block B, Lion's Ridge Subdivision Filing 1 Applicant: Victoria Sanchez, represented by Home Depot US A Planner: J onathan Spence 3.4.D R B20-0533 - Vailpoint LL C December 15, 2020 - Page 54 of 133 Final review of a tree removal Address/Legal Description: 366 Hanson Ranch Road/Lot 1, 366 Hanson Ranch Road Subdivision Applicant: Vailpoint L L C, represented by Old Growth Tree Service Planner: J onathan Spence 3.5.D R B20-0537 - Cole Residence Final review of an exterior alteration (windows) Address/Legal Description: 5129 Black Bear Lane Unit B/Lot 13, Block 2, Gore Creek Subdivision Applicant: Lester & Ann Cole, represented by Renewal by Andersen Planner: J onathan Spence 3.6.D R B20-0541 - Diamond Assets Inc. Final review of an exterior alteration (reroof) Address/Legal Description: 4316 Streamside Circle W est/Lot 2 & 3, Bighorn Subdivision 4th Addition Applicant: Diamond Assets I nc., represented by Arapahoe Roofing Sheet Metal Planner: Erik Gates 3.7.D R B20-0546 - Lindstrom Residence Final review of a tree removal Address/Legal Description: 1601 Buffehr Creek Road/Lot B, The Valley Subdivision Phase V Applicant: Steven J . Lindstrom Revocable Trust, represented by Old Growth Tree Service Planner: J onathan Spence 3.8.D R B20-0547 - Casamonte L LC Final review of an exterior alteration (hot tub) Address/Legal Description: 315 Forest Road Unit B/Lot 18, Block 7, Vail Village Filing 1 Applicant: Casamonte L L C, represented by Colorado Pool & Spa Scapes Planner: Greg Roy 3.9.D R B20-0553 - Nielsen Residence Final review of an exterior alteration (windows) Address/Legal Description: 3931 Bighorn Road Unit 5L/Pitkin Creek Park Phase I Applicant: J o Nielsen, represented by Renewal by Andersen Planner: Greg Roy 3.10.D R B20-0228.001 - Vail 967 LL C Final review of a change to approved plans (site location change) Address/Legal Description: 967 Vail Valley Drive/Tract C, Vail Village Filing 7 Applicant: Vail 976 LLC, represented by Ceres Plus Planner: Erik Gates December 15, 2020 - Page 55 of 133 3.11.D R B20-0315.001 - Mitchell Residence Final review of a change to approved plans (roof color) Address/Legal Description: 4545 Bighorn Road/Lot 3-5, Block 1, Bighorn Subdivision 3rd Addition Applicant: Edward Mitchell Planner: Greg Roy 3.12.D R B20-0377-001 - Cullman Residence Final review of a change to approved plans (door) Address/Legal Description: 2480 Bald Mountain Road/Lot 18, Block 2, Vail Village Filing 13 Applicant: Mia Cullman, represented by RA Nelson LLC Planner: Greg Roy The applic ations and information about the proposals are available for public inspection during regular office hours at the Town of Vail Community Development Department, 75 South Frontage Road. The public is invited to attend the project orientation and the site visits that precede the public hearing in the Town of Vail Town C ounc il Chambers. Times and order of items are approximate, subject to c hange, and cannot be relied upon to determine at what time the Design Review Board will c onsider an item. Please call 970-479-2138 for additional information. Sign language interpretation available upon request with 24-hour notification, dial 711. December 15, 2020 - Page 56 of 133 P L ANNI NG AND E NV I RO NM E NTAL C O M M I S S I O N December 14, 2020, 1:00 P M Virtual 75 S. F rontage Road - Vail, Colorado, 81657 1.Call to Order 1.1.Register in advance for this webinar: https://us02web.zoom.us/webinar/register/W N_F X4ULfvLT3mdQqZo7hM7S A After registering, you will receive a confirmation email containing information about joining the webinar. 1.2.Attendance Present: Brian Gillette, Rollie Kjesbo, Ludwig Kurz, J ohn-Ryan Lockman, Karen Perez, Henry Pratt, Pete Seibert (joined for item 2.3) Absent: None Absent:(1)Seibert 2.Main Agenda 2.1.A request for the review of variances from Section 14-10-4-C, Architectural Projections, Decks, Balconies, Steps, Bay W indows, Etc., Vail Town Code, pursuant to Section 12-17, Variances, Vail Town Code, to allow a deck more than five feet (5’) above ground level to project more than five feet (5’) into the required side (east) setback, located at 413 Gore Creek Drive/Lots 1-6, Block 4, Vail Village Filing 1, and setting forth details in regard thereto (P E C20-0030) 30 min. Applicant:Vail Trails Chalets, represented by Mike Devins Planner:Greg Roy The applicant has requested this item be tabled to J anuary 11, 2021. Brian Gillette moved to table to J anuary 11, 2021. Henry Pratt seconded the motion and it passed (5-0). Abstain:(1)Kjesbo Absent:(1)Seibert 2.2.A request for a recommendation to the Vail Town Council to establish a new Special Development District, (Alura Vail), pursuant to Section 12-9-A Special Development (S D D) District, Vail Town Code, to allow for the development of 24 multifamily residential units in eight (8) buildings with associated site improvements, located at 1472 Matterhorn Circle/Vail Park Meadows Subdivision, and setting forth details in regard thereto. (P E C20- 0028) The applicant has requested this item be tabled to J anuary 11, 2021. 2 min. Applicant:Alura Vail LLC, represented by The Brown Studio Planner:J onathan Spence December 15, 2020 - Page 57 of 133 Karen Perez moved to table to J anuary 11, 2021. Brian Gillette seconded the motion and it passed (5-0). Abstain:(1)Pratt Absent:(1)Seibert 2.3.A request for a recommendation to the Vail Town Council for a Prescribed Regulation Amendment pursuant to Section 12-3-7 Amendment, Vail Town Code to amend Section 12-23-6: Methods of Mitigation and Section 12-24- 6: Methods of Mitigation, Vail Town Code, to update the Payment of Fees in Lieu provisions of Commercial Linkage and I nclusionary Zoning, and setting forth details in regard thereto. (P E C20-0027) 60 min. Applicant:Town of Vail, represented by George Ruther Planner: George Ruther, Town of Vail Housing Director, gave a short recap of the application and the previous meeting with the P E C. [Pete Seibert joined the meeting] Steve Lindstrom goes over how the fee in lieu and mitigation rates are what is proposed for discussion today. He explains how fee in lieu is meant to bridge the gap between what a household can afford and what housing goes for in the town. Because of the complicated calculation the amounts are out of date. The idea is to use MLS data as it is more easily focused in a certain area compared to the numbers available with the traditional calculation. Mitigation rates are also up for discussion and whether Council wants to investigate updating those numbers. The ways that mitigation takes place could be altered as well. Right now, it is left up to the applicant to decide on the type of mitigation, and could it be something where certain methods are incentivized over others? The applicability of regulations is another area to investigate. Commercial has set numbers of employee generation that is repeatable. Residential is ruled by inclusionary zoning but has become less useful as there are less new projects and more redevelopment. I t could be done more like linkage instead of on a new unit basis. Gillette asks why we don’t just put together a recommendation for Council instead of going to them and see what they want us to do. Lindstrom explains it would be good to go to them first to establish the scope of the changes they want to see. Andrew Knudsen, E P S, explains that Council may have a good idea of what the direction of the Town should be heading and spending time and money working on. Kurz agreed with Knudsen but added that P E C could have the discussion now and be on the same page moving forward. He puts forward a question on the change to inclusionary zoning and what would be a good way to move forward with it. He believes that residential development should bear more of a burden to help subsidize the housing for the new jobs they create. December 15, 2020 - Page 58 of 133 Gillette asks Ruther about when the last time this came up what the opposition was to the changes proposed at that time and the discussion around the subject. Ruther responds that the public was not in favor of making the changes proposed then. Kurz responds that back then in 2007 it was a different situation and times have changed. I t could be a good time now to come back to the conversation. Knudsen added a story about J ackson how they did all residential linkage where they collected their fees, and then switched to commercial. They noticed after that change that the scale of residential development significantly increased, and they are now looking more towards finding a balance. Kurz gives a personal example of how larger homes require more maintenance, which adds to jobs. He asks if the measurements need to be changed based on the numbers. Knudsen said the number were solid based on the survey they’ve used. Kurz asks if he is confident that we can have good numbers on the residential calculations. Knudsen breaks down how they would do the calculations, with previous ways they’ve done them in other areas and what was learned from that approach. Doing a top down methodology is the most effective way they have found to get the most accurate numbers. Ruther adds the town needs to look back at the commercial linkage numbers to make sure the regulations don’t ding certain commercial usages twice. Once on the commercial side and again on the housing side. Gillette asks for an example of where that may happen. Ruther says a property manager might be a good example. They would have to add for employee mitigation and for the housing that they are providing through their business. Knudsen adds the example of traffic studies. W hen someone drives to grocery store, is it a residential trip or a grocery trip? They have ways to equally divide those numbers and avoid double dipping. Gillette asks if this is a good way to do it or is there another way to tax the community for the housing? Rachel Shindman, E P S, explains about how there needs to be a rational nexus that links payment to the taxes. Gillette explains how there could be a general tax where people that live in the area might be able to help pay for the housing since where they spend money is where the jobs are created. Knudsen adds that the ability to tax services is rare and it is easier to tax goods. W ithin the construct we have in the town, these tools we’re looking at are the most recent innovation in the way to collect the funds. December 15, 2020 - Page 59 of 133 Gillette questions the goal of the meeting. W hat do the applicants want from the P E C to take to Council. Lindstrom lists 1. Do we want to keep the fee in lieu methodology? Do we think it works or is there a better way to do it? Kurz thinks it merits another look as the current method is so old. Linstrom lists 2. Do we want to look at how we do the mitigation rate? I f so we can come back and look at how we calculate the various rates. 3. Do we want to look at the inclusionary zoning. 4. Do we want to look at mitigation methods and possible incentives for certain types of mitigation? Knudsen adds some explanation of the ways these changes could occur and the alternatives that could result. Kjesbo echoes what Gillette said earlier. W ith the town so built up and only 10% of the construction is trying to pay for housing. Can we look at a more general way to collect funds to help with it. Gillette agrees and says how small of a portion of the town contributes to these funds while everyone should contribute. I f we want to solve these problems, it needs to be community-wide solution. I f we’re going to go back to Council, we need a way to make a meaningful dent in the problem and not just revisiting the existing system. Lindstrom breaks it down into “keep up” and “catch up”. He believes Gillette is referring to catching up with where housing needs are and what they are trying to propose is to something to keep up with the current system at this time. Gillette thinks we’ve been stuck in a rut of “keep up” as we did in 2007 and we haven’t made substantive change. Kurz adds that we can do these recommendations and do at least something instead of trying to focus on too much at this time. Pratt thinks the methods can be simplified. The mitigation rate should be enough that we can keep up as we aren’t doing that now and are falling behind. He believes that mitigation options should be limited to inside the town of Vail and nothing outside. He thinks residential is worrisome and while larger houses produce more jobs, do those people live in the town and if we did this, would that change? Kjesbo thinks something needs to be done to update the system but would like to see a larger idea come forward. W e aren’t even keeping up today but there could be better, simpler ways to do this than what is in place today. Perez wants clarity on what they mean by cost to build housing. Fee in lieu should be a last resort. Kicking it down valley and allowing mitigation outside of the town doesn’t do anything for the town. Lockman is curious as to how other communities are doing and how they bear the rates of mitigation out there. Specifically, how Aspen bears a 65% mitigation rate and still develops. Knudsen goes into how Aspen has seen a secondary market of housing December 15, 2020 - Page 60 of 133 banks. Lockman added that we are seeing an additional impact on the housing market with everyone working from home and what that has done. Knudsen adds that those are real effects that they are seeing in other areas as well and are studying that at the moment. Seibert adds that the P E C should recommend looking at all those items. W hile we need another method in general, studying this now can’t hurt and a note should be added in there that we need to look at other solutions as well. Kurz agrees with Seibert that this is a bigger issue and the catch up needs to be pursued as well. Ruther just adds that he is looking for a show of hands and that there be no formal motion today. Kurz asks if everyone agrees. Gillette says he’ll oppose as this doesn’t do enough. He doesn’t have an issue with the idea, but it needs to be a broader solution. Kjesbo says he will recommend the Council look at these but is very supportive of a larger solution. Perez agrees. Gillette says it would be good to know who is paying the fee in lieu vs the others that are doing the other mitigations. Ruther says that it is typically uses that don’t work well with housing or smaller projects that have smaller obligations. Gillette suggest adding the 5th recommendation to get money to look at the catch up portion as well. Ruther agrees that would be a good idea. Kurz agrees and is in favor of adding that item. Pratt also agrees and adds that what we determined as “keep up” isn’t actually keeping up. J onathan Spence asks when the applicant would like to come back to the P E C? Ruther says to the J anuary 11th meeting. Rollie Kjesbo moved to table to J anuary 11, 2021. Brian Gillette seconded the motion and it passed (7-0). 3.Approval of Minutes 3.1.November 23, 2020 P E C Results Rollie Kjesbo moved to approve. Karen Perez seconded the motion and it passed (7-0). December 15, 2020 - Page 61 of 133 4.Adjournment Rollie Kjesbo moved to adjourn. Karen Perez seconded the motion and it passed (7-0). The applications and information about the proposals are available for public inspec tion during regular offic e hours at the Town of Vail Community Development Department, 75 South Frontage Road. The public is invited to attend the project orientation and the site vis its that prec ede the public hearing in the Tow n of Vail Community Development Department. Times and order of items are approximate, subject to c hange, and c annot be relied upon to determine at w hat time the Planning and Environmental Commission w ill c onsider an item. Please c all (970) 479-2138 for additional information. Please call 711 for sign language interpretation 48 hour prior to meeting time. Community Development Department December 15, 2020 - Page 62 of 133 PLANNING AND ENVIRONMENTAL COMMISSION December 14, 2020, 1:00 PM Virtual 75 S. Frontage Road - Vail, Colorado, 81657 The December 14, 2020 PEC meeting had not taken place by the time the Town Council packets were distributed. Results from this meeting will be e-mailed to all Town Council members the morning of the December 15, 2020 Council meeting as well as uploaded to the council packet for audience members. 1. Call to Order 1.1. Register in advance for this webinar: https://us02web.zoom.us/webinar/register/WN_FX4ULfvLT3mdQqZo7hM 7SA After registering, you will receive a confirmation email containing information about joining the webinar. 1.2. Attendance 2. Main Agenda 2.1. A request for the review of variances from Section 14-10-4-C, Architectural Projections, Decks, Balconies, Steps, Bay Windows, Etc., Vail Town Code, pursuant to Section 12-17, Variances, Vail Town Code, to allow a deck more than five feet (5’) above ground level to project more than five feet (5’) into the required side (east) setback, located at 413 Gore Creek Drive/Lots 1-6, Block 4, Vail Village Filing 1, and setting forth details in regard thereto (PEC20-0030) 30 min. Applicant: Vail Trails Chalets, represented by Mike Devins Planner: Greg Roy 2.2. A request for a recommendation to the Vail Town Council to establish a new Special Development District, (Alura Vail), pursuant to Section 12-9- A Special Development (SDD) District, Vail Town Code, to allow for the development of 24 multifamily residential units in eight (8) buildings with associated site improvements, located at 1472 Matterhorn Circle/Vail Park Meadows Subdivision, and setting forth details in regard thereto. (PEC20- 0028) 2 min. The applicant has requested this item be tabled to January 11, 2021. Applicant: Alura Vail LLC, represented by The Brown Studio Planner: Jonathan Spence 2.3. A request for a recommendation to the Vail Town Council for a Prescribed Regulation Amendment pursuant to Section 12-3-7 Amendment, Vail Town Code to amend Section 12-23-6: Methods of Mitigation and Section 12-24- 6: Methods of Mitigation, Vail Town Code, to update the Payment of Fees in Lieu provisions of Commercial Linkage and Inclusionary Zoning, and setting forth details in regard thereto. (PEC20-0027) 60 min. Applicant: Town of Vail, represented by George Ruther Planner: 3. Approval of Minutes December 15, 2020 - Page 63 of 133 3.1. November 23, 2020 PEC Results 4. Adjournment The applications and information about the proposals are available for public inspection during regular office hours at the Town of Vail Community Development Department, 75 South Frontage Road. The public is invited to attend the project orientation and the site visits that precede the public hearing in the Town of Vail Community Development Department. Times and order of items are approximate, subject to change, and cannot be relied upon to determine at what time the Planning and Environmental Commission will consider an item. Please call (970) 479-2138 for additional information. Please call 711 for sign language interpretation 48 hour prior to meeting time. Community Development Department Published in the Vail Daily December 11, 2020 December 15, 2020 - Page 64 of 133 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C: C S E meeting minutes from November 4, 2020. AT TAC H ME N TS: Description C S E Meeting minutes from 11/4/2020 December 15, 2020 - Page 65 of 133 COMMISSION ON SPECIAL EVENTS MEETING Virtual Meeting (Info at the bottom of the page) Wednesday, November 4, 2020 @ 8:30a.m.-10:45a.m. AGENDA: Meeting materials can be accessed at the following link https://vailgovrecords.com/WebLink/Browse.aspx?id=659222&dbid=0&repo=TownofVail Laserfiche Roll Call: All CSE Present 1. 8:30a.m.: Administrative Items (15 minutes) a. Approval of the Minutes from the October CSE Meeting – • Motion to Approve the Minutes from 10/7 and 10/21 • Rediker/Valenti/Unanimous b. Council Update • Ambient music proposal has a few changes before going out. 2nd reading on 17th will determine which bid is selected • Praise given for efforts from this board after recap given at council • Mask Mandate in effect in the village cores, starting immediately • Huge thanks and Kudos to CSE for their work in reviewing event proposals. c. VEAC Update • Tenting of restaurants have been ordered for participating restaurants • Igloos I-bridge in VV and French Deli strip and courtyard area are first focus d. VLMDAC Update • VLMDAC meetings moved to 3rd Wednesdays (previously 3rd Thursday) e. Winter kick-off meetings: • Merchant Pass info meeting 11/5 • VR Leadership Launch 11/11 • VCBA Winter launch 11/12 • Lodging Winter Webinar on 11/18 • PR Winter meeting 12/2 2. 8:45 a.m.: Event Update (10 Minutes) a. Vail Skating Festival • 2021 funding request was submitted incorrectly, and no money was allocated for the event. Funding may become available at a later date due to event changes. We will reevaluate. December 15, 2020 - Page 66 of 133 • For 2020 the indoor show at Dobson likely isn’t viable. Staff has asked Eddie to propose outdoor shows to replace the indoor show with outdoor free performances for revely and holidays period. • Option 3 requires skaters to drive up and back each night. • Approximately $33,000 remains in the CSE budget for 2020. • : Gordon: Move to fund option 1 with an additional funding of $20K for a total of $40,000.  Gordon/Rediker/Unanimous 3. 8:55 a.m.: Event Recap (90 minutes) a. Betty Ford Alpine Gardens (15 minutes) • Great socially distanced activity. Saw record crowds. Creating self- guided tour brochures in English and Spanish for 2021. • Rediker – Data collection and visitor information has improved immensely over the years. Kudos. • Motion to approve final funding. • Rediker/valenti/unanimous b. Wine Classic at Vail (15 Minutes) • Highest revenue generation for the town of vail events produced by Team Player Productions. • Great learnings from beer event. Added more VIP style seating. Will enhance food offering in the future. • Will look to expand to a full calendar similar to what we do in park city. • Move to release final funding. • Rediker/Lau/unanimous c. Vail Automotive Classic (15 Minutes) • New location for 2020 based on the loss of space in Vail Village because of restaurant expansions. • Venue worked very well and the feedback from businesses was very positive. • Will look to use Lionshead in 2021. • Motion to approve final funding • Gordon/Rediker/unanimous d. Bravo! Vail (15 Minutes) • Expense management 1. Eliminated all non-essential expenses 2. Voluntary salary reductions 3. PPP Loan • Planning for full return to the stage in 2021 • Move to release final amended funding. • Gordon/Valenti/unanimous e. Vail Dance Festival (15 Minutes) December 15, 2020 - Page 67 of 133 • 105,000 online views for the online program • 1.1 billion PR reach. One of the very few events in the dance world that occurred. • Drove additional fundraising for the production team that was impacted by not being here to work. Raised over $190,000 for that team. • Move to release final amended funding • Rediker/Valenti/Unanimous f. GoPro Mountain Games (15 Minutes) • Kept the spirit of the games alive with the smaller competitions and events throughout the summer. Hosted yoga, running race, mountain bike race and virtual music component. • Planning to go back to traditional event in 2021. • Move to release final amended funding • Valenti/Lau/Unanimous g. AMP Summer Programming (15 Minutes) • Started with the plan of hosting multiple groups in the venue. That shifted prior to the first show. Moved to double features to allow more guests. Safety of staff and guests and connection to music were the focus. Wanted to support industry as one of the few operating venues in the country. • Move to release final amended funding • Rediker/Biszantz/unanimous 4. 10:35 a.m.: New Business (10 minutes) a. None Adjournment @ 9:56 a.m. December 15, 2020 - Page 68 of 133 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C: V L HA November 24, 2020 Meeting Minutes AT TAC H ME N TS: Description V L H A November 24, 2020 Meeting Minutes December 15, 2020 - Page 69 of 133 Vail Local Housing Authority Meeting Minutes November 24, 2020 3:00 PM Zoom Virtual Meeting 75 S. Frontage Road - Vail, Colorado, 81657 MEMBERS PRESENT MEMBERS ABESENT Steve Lindstrom, Chair Molly Morales Mary McDougall Greg Moffet James Wilkins Staff Present George Ruther Lynne Campbell 1. Call to Order 1.1. Call to Order A quorum being present Lindstrom called the meeting order at 3:07PM. Moffet and Morales are absent. 2. Citizen Participation 2.1. Citizen Participation No one from the public is present. 3. Approval of Minutes 3.1. VLHA November 10, 2020 Meeting Minutes MOTION: McDOUGALL SECOND: WILKINS VOTE: 3-0 APPROVED 4. Main Agenda 4.1. Commercial Linkage / Inclusionary Zoning Update Presenter: Andrew Knudtsen & Rachel Shindman, Economic Planning Systems Due to unforeseen circumstances EPS is unable to attend today’s meeting. This item has been postponed until December 8, 2020. 5. Matters from the Chairman and Authority Members 5.1. Matters from the Chairman and Authority Members December 15, 2020 - Page 70 of 133 Presenter: Steve Lindstrom, Chairman Lindstrom discussed with the Authority rezoning of the West Middle Creek parcel. Robson, Town Manager, suggested the Housing Authority get involved. Rezoning would include the Town as owner and Vail Home Partners, Housing rebrand, as lead participant in the process. The Authority members present agree with the idea. Housing will prepare a memo for the Authority’s meeting on December 8th to make a recommendation to Council on December 15th. 6. Executive Session 6.1. Executive Session per C.R.S. §24-6-402(4)(a)(e) - to discuss the purchase, acquisition, lease, transfer, or sale of property interests and to determine positions, develop a strategy and instruct negotiators, regarding: submitted Vail InDEED applications and program details. Presenter: Lynne Campbell, Housing Coordinator There were no applications for review. 7. Any Action as a Result of Executive Session 7.1. Action as a Result of Executive Session No action taken. 8. Adjournment 8.1. Adjournment 5:00PM (estimated time) Meeting adjourned at 3:00PM. MOTION: McDOUGALL SECOND: WILKINS VOTE: 3-0 APPROVED 9. Future Agenda Items 9.1. Housing Sites Discussion Land Banking (sale of GRFA) Public Health Housing Incentive, Eagle County Health Eagle County Housing Guidelines 10. Next Meeting Date 10.1. Next Meeting Date December 8, 2020 Meeting agendas and materials can be accessed prior to meeting day on the Town of Vail website www.vailgov.com. All housing authority meetings are open to the public. Times and order of agenda are approximate, subject to change, and cannot be relied upon to determine at what time the Vail Local Housing Authority will discuss an item. December 15, 2020 - Page 71 of 133 Please call (970) 479-2150 for additional information. Please call 711 for sign language interpretation 48 hours prior to meeting time. Housing Department December 15, 2020 - Page 72 of 133 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C: The Budget Overview Document is a summary of the 2021 A dopted Budget, highlighting Council goals, total revenues and expenditures, major projects, and other high level infomration about 2021 town services. The Budget Overview document is a user-friendly, manageable document for the public and other interested persons to read. AT TAC H ME N TS: Description 2021 Budget Overview December 15, 2020 - Page 73 of 133 Grow a vibrant, diverse economy and community and preserve our surrounding natural environment, providing our citizens and guests with exceptional services and an abundance of recreational, cultural and educational opportunities. TOWN OF VAIL MISSION 2021 TOWN OF VAIL BUDGET OVERVIEW VAILGOV.COM | 970.479.2100 December 15, 2020 - Page 74 of 133 Total Revenues 2019 2020 2021 % Change Actual Forecast Budget from 2019 Sales Tax 29.5M 22.5M 22.5M -24% Property and Ownership Tax 5.4M 5.9M 6.0M 11% Use Tax 2.5M 1.8M 2.3M -8% Ski Lift Tax and Franchise 6.6M 5.2M 5.3M -20% Real Estate Transfer Tax 7.2M 8.0M 7.0M -3% Licenses and Permits 3.1M 2.3M 2.4M -23% Intergovernmental Revenue 4.3M 8.2M 3.5M -19% Transportation Centers 6.7M 5.1M 5.0M -25% Charges for Services 3.6M 3.4M 3.5M -3% Rent, Fines & Miscellaneous 5.3M 3.1M 4.2M -21% Reimbursed from VRA 3.8M 1.9M 8.6M 126% Earnings on Investments 2.2M 672K 307K -86% $80.2M $68.1M $70.6M -12% Town of Vail is funded by a projected $70.6M (Excluding debt proceeds) for 2021 with projected revenues at a 12% decrease from 2019 and a 3.6% increase from the 2020 forecast. The largest source of revenue is the town’s 4% general sales tax. Due to the COVID-19 pandemic sales tax revenues are budgeted at a 23% decrease from 2019. VAILGOV.COM | 970.479.2100 REVENUE 2021 Revenues - All Funds: $70.6M Property & Ownership Tax - 8% Use Tax - 3% Ski Lift Tax & Franchise Fees - 8% Real Estate Transfer Tax - 10% Licenses & Permits - 4% Intergovernmental Revenues - 5% Transportation Center - 7% Charges for Services - 5% Rent, Fines & Misc. - 6%Earnings on Investments - 0% Reimbursed from VRA - 12% Sales Tax 32% December 15, 2020 - Page 75 of 133 For 2021, the town is budgeted to spend 49.4% or $49.1M of it’s overall budget on municipal services and 49.4% or $49.2M on capital improvements. The town currently has no debt, but is considering the financing the Public Works Shops expansion. Approximately $17.2M of the $49.2M capital budget is place held for the Public Works shops expansion. EXPENDITURES 2021 Expenditures - All Funds: $99.5M The municipal service budget is comprised of department operations spending. The 2021 proposes $49.1M for municipal service, a decrease of $1.8M from the 2020 original budget. Where The Money Goes | Municipal Service by Area VAILGOV.COM | 970.479.2100 Debt Service 1.2% Municipal Services 49.4% Capital Improvements 49.4%Where The Money Goes 2021 Budgeted Expenditures: $99.5M Transportation & Parking - 15% Facilities & Fleet Maintenance - 7% Employee Housing EHOP Program - 3% Police - 13% Public Safety - 5% Fire - 11% Town Officials - 3% Parks & AIPP - 4% Public Works & Streets - 11% Contributions, Marketing & Special Events - 7% Library - 2% Housing - 1% Environmental - 2% Community Development - 5% Administrative Services & Risk Management - 11% December 15, 2020 - Page 76 of 133 The town is projected to lose $6.7M in revenue and use $16.0M in reserves due to the pandemic. Heading into 2021, the town intends to continue to focus on recovery efforts. With budgetary assumption of 2021 flat with 2020 forecast, and 10% growth each year thereafter, the town will return back to 2019 levels of revenue by 2026 and lose an estimated total of $19M. This has dramatically impacted both operations and cash-funding of major capital projects. VAILGOV.COM | 970.479.2100 RESERVES The Town will end 2021 with $67.2 M in total reserves. 120M 100M 80M 60M 40M 20M 0 GENERAL FUND CAPITAL PROJECTS FUND REAL ESTATE TRANSFER TAX FUND ALL OTHER 2019 $100.8M 2020 Forecast $82.9M 2021 $67.2M 2022 $57.8M 2023 $49.7M 2024 $51.8M RESERVE MINIMUM 2025 $57.0M December 15, 2020 - Page 77 of 133 2021 MAJOR CAPITAL PROJECTS The Public Works Shop Building: $19.6M Expansion of the Public Works shop complex includes the reconstruction of the streets maintenance building and a retaining wall behind the facility to enlarge storage and traffic areas. Favorable interest rates will save the town $3.0M to construct now rather than wait 5 years until the project could be cash funded. South Frontage Rd Improvements and Roundabout: $9.0M Widening of South Frontage Road to four lanes between Vail Health and the Liosnhead parking structure to accommodate the new entrance to Vail Health and allow for future traffic growth along South Frontage Road. The improvements will also include a median and a new roundabout. The project will be funded by $1.5M from traffic impact fees paid by Vail Health as part of their recent expansion and utilize $7.5M from the Vail Reinvestment Authority TIF dollars. Parking Entry System Replacement: $1.2M The current parking system is seven years old and has reached the recommended end of life. Staff will work with the Parking Task Force to collaborate on the opportunity to re-think the town’s parking management as a transformation into “mobility management” that integrates a combination of sustainability, economic and guest experience considerations. Vail Village Snowmelt Replacement: $1.25M As the Vail Village snowmelt system approaches 20 years, it’s necessary to replace aging sections of the system. Existing problems include rusting steel mains, a leaking heat main, and leaking manifold joints. OTHER 2021 BUDGET HIGHLIGHTS Vail InDEED The 2021 Budget includes $2.5M to continue the success of the Vail InDeed Program. To date, the program has added approximately 153 deed restrictions at an average cost of $63,000 per deed restriction. Over the last four years, Town Council has demonstrated a commitment to this goal with budgeted funding of $17.1M. Environmental The 2021 budget includes $4.5M to meet the towns environmental goals. This includes $1.1M for solar panels at the new public works shop building, $2.0M for quality and stream tract initiatives. Events Town Council approved a new category of event, “Ambient and Music Entertainment” to help aid in the economic recovery. $300k is proposed to be allocated to these events. Total 2021 event funding totals $2.3M. VAILGOV.COM | 970.479.2100 December 15, 2020 - Page 78 of 133 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C: 3rd Quarter I nvestment Report AT TAC H ME N TS: Description 2020 3rd Quarter Investments December 15, 2020 - Page 79 of 133 TOWN OF VAIL MEMORANDUM TO: Scott Robson Kathleen Halloran Council Members FROM: Carlie Smith DATE: 3rd Qrtr 2020 RE: Investment Report Enclosed is the investment report with balances as of September 30, 2020. The estimated average yield for the pooled cash fund is 0.41%. As of 9/30/20, the Treasury yield curves for 3 months, 6 months, and 1 year are 0.08%, 0.10%, and 0.11% respectively. At the beginning of March, US Treasury yields fell to historic lows as concern for economic impacts from the coronavirus grew. To help bolster confidence, the Federal Reserve made an emergency interest rate cut and lowered the US benchmark interest rate to just under 1.25%, down from 1.75%, and later cut rates to near 0%. During the November meeting of the Federal Reserve, it was indicated that rates would remain at near zero levels until 2024. For the last year, the town has intentionally kept funds in shorter term holdings. With low interest rates, investing in longer-term holdings now is not recommended. The town's best performing investments currnetly include long-term CDs and government securities from prior year investments. Our investment mix follows the policy objectives of safety, liquidity, and yield in that order. There were no changes to investment products or banking institutions. Please call me if you have any questions. Gov't  Securities   12.2 M ,  11%CD's  9.3 M  , 8% Colorado  Investment Pool   63.6 M , 58% Cash  26.3 M ,  24% 2020 3rd Qtr Investment Mix $111.4M December 15, 2020 - Page 80 of 133 Town of Vail, Colorado Investment Report Summary of Accounts and Investments As of 09/30/2020 2020 Balances Percentage Cash of Total Commercial Banks $25,736,358 23.11% Money Market Funds $547,056 0.49% Total Cash $26,283,413 23.60% U.S. Government Securities Government Agency Seurities -Piper Jaffray $552,932 0.50% FNMA'S, GNMA'S, FHLMC'S & SBA'S - Dana $11,616,564 10.43% Total Government Securities $12,169,495 10.93% Certificates of Deposit $9,313,317 8.36% Colorado Investment Pools $63,616,009 57.12% Total Portfolio $111,382,235 100.0% Maturing Within 12 Months 95,578,364 85.81% Maturing Within 24 Months 4,157,948 3.73% Maturing After 24 Months 11,645,921 10.46% 111,382,234 100.0% December 15, 2020 - Page 81 of 133 Institution Average Balances Type of Accounts Return 09/30/20 "CASH" ACCOUNTS Commercial Bank Accounts: First Bank of Vail - Operating Accounts 0.050% $25,736,358 Money Market Accounts: Schwab Institutional Money Market Fund - Dana Investments Interest and Balance 0.010% $528,437 Vail Super Now Public Funds Account - Piper Jaffray Interest and Balance 0.000% $18,619 Total Money Market Funds $547,056 Total "Cash" Accounts $26,283,413 GOVERNMENT SECURITIES Government Agency Seurities -Piper Jaffray 1.79% 552,932$ FNMA'S, GNMA'S, FHLMC'S & SBA'S - Dana 2.07% 11,616,564$ 12,169,495$ Total Government Securities 12,169,495$ 1st Bank, Vail Colorado (#5734) Matures September 14, 2022 1.510% 1,111,178 1st Bank, Vail Colorado (#1992) Matures Nov 23, 2020 0.700% 1,156,498 1st Bank, Vail Colorado (#3421) Matures Mar 17, 2021 0.700% 1,168,122 1st Bank, Vail Colorado (#4290) Matures Sept 29, 2021 0.700% 1,121,761 1st Bank, Vail Colorado (#4754) Matures Dec 28, 2021 0.700% 1,119,826 1st Bank, Vail Colorado (#5319) Matures May 23, 2022 0.300% 1,579,690 Piper Jaffray 17312QL98 Matures May 23,2023 2.960% 107,992 Piper Jaffray 06740KLH8 Matures October 21, 2021 2.100% 132,861 Piper Jaffray 02587CFU9 Matures Aug 29, 2022 2.300% 214,392 Piper Jaffray 38148PUA3 Matures December 6, 2022 2.370% 262,795 Piper Jaffray 949763LRS Matures December 8, 2022 2.370% 262,815 Piper Jaffray 17312QQ36 Matures July 24, 2023 3.030% 163,151 Piper Jaffray 254673RVO Matures July 25, 2023 3.030% 108,775 Piper Jaffray 06426KAMO Matures July 31, 2023 2.940% 271,320 Piper Jaffray 29278TCG3 Matures July 31, 2023 2.940% 260,467 Piper Jaffray 58404DCM1 Matures July 31, 2023 2.990% 271,673 9,313,317 Total Certificates of Deposit 9,313,317$ LOCAL GOVERNMENT INVESTMENT POOLS Colotrust General Fund Interest 0.088% $63,616,009 Total Local Government Investment Pools Accounts $63,616,009 Total All Accounts $111,382,234 Performance Summary As of 09/30/2020 December 15, 2020 - Page 82 of 133 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C: A pproved November 2 and November 9, 2020 A I P P Meeting Minutes AT TAC H ME N TS: Description Nov. 2 AIP P Minutes Nov. 9 AIP P Minutes December 15, 2020 - Page 83 of 133 Public Notice - Art in Public Places Board Meeting Minutes Monday, November 2, 2020 - 8:30 a.m. Virtual Webinar/COVID-19 https://us02web.zoom.us/j/86781180834 AIPP Board members present: Tracy Gordon, Susanne Graf, Kathy Langenwalter, Courtney St. John, Kara Woods Others present: Molly Eppard, AIPP Coordinator 1. Approval of October 5th meeting minutes. 2. Citizen input. 3. Altus – Public Art Location Review Jackie Meade Lewis Art Consulting & Pete Carlson Gore Creek Group LLC. (Presentation attached – updated pages found on 10 - 12) • Update on new location for sculpture placement at the Altus development project. The new site for the sculpture is moved further east on the property. Kathy is pleased with the new location and it will look great with this placement. Pete r comments the landscape will complement the placement of the work. • Kathy motions to approve both the sculpture and new location as shown in the presentation today. The Board thanks Jackie and Pete for returning today to present to AIPP. 4. 14th Annual Winterfest Ice Installation, Paul Wertin & Jake Proffit - Alpine Ice • Paul has been involved with the Winterfest installation from the beginning fourteen years ago. He also has taken on the responsibility for lighting the ice sculptures over the p ast several years which as we know is integral to the success of the Winterfest. • Paul reviews the presentation with the Board and the repetition of the sculpted face forms depicted in ice. Kara comments that she loves the presentation, but this year we should l ook towards more whimsy, playfulness and magic. She believes we may want to revisit these designs though at a later date given today’s climate. Kathy agrees with Kara and remarks that we may want to look towards lanterns as the theme. • Paul is open to explore lanterns as a theme for this year’s Winterfest. Tracy comments that we can remove the paper element from his sculptures and rather focus on the ice sculptures as the lanterns. She comments we can have the paper lanterns on hooks integrated throughout the Promenade as wel l. • Paul would like to look at this concept and present to the Board before the December meeting. Molly comments that the wonderland nature will appeal to all ages. • Susanne agrees that there is a great connection with the lanterns created by the students, though she does appreciate the human element of his presentation. She remarks that they are beautiful and would like to look at that as possibility in the future. • Kara wants to be mindful that the lanterns do not just convey a Christmas themed installation. Paul believes they can create an installation that would resonate beyond the holidays. Courtney remarks that the concept of illum ination may be all encompassing of the installation. December 15, 2020 - Page 84 of 133 • The Board agrees to reconvene with Paul on Monday, November 9 th. Paul will be able to run the lighting cables in order to extend the installation throughout the entire Promenade. Kara thanks Paul for his creativity and working with AIPP on Winterfest again this year. 5. Lantern display and virtual workshops Connectivity/Community • Reaching out and including the community by providing free l antern kits – watercolor set, winter themed stickers, lights/pipe cleaner, pipe cleaner handle, instructions on finding video on demand and how to display, social media #s, Discover Vail • Video on demand – instruction & demonstration with Lauren from Alpine Arts • There are several events taking place: Revely, Magic of Lights, Holidays, Winterfest & Lantern Display. Special events discussed having a single all-inclusive street banner for discovervail.com to direct people to the site for information. Winterfest will still have a presence in the roundabouts. We will also continue to have Winterfest signage to make sure it maintains its identity as an AIPP installation. • This year we will produce a 4 x 9 rack card rather than a trifold brochure directing people to artinvail.com as events will likely be evolving. • Molly met with public works to look at lighting and d ecorating the International Bridge with illuminated lanterns. This will serve as the focal point for the lantern display. • Lanterns may be hung from some accessible trees on the bridge, as well as shepherd hooks in the planters on shepherd hooks. These can be designated for photo opportunities and explained on the information in the lantern kits. They can then share on social media. • Kathy asks how do we cap the number of available kits. We want to look at distribution of the kits as well. • We will reach out to the other schools to let them know about the video on dem and, kits and display on the International Bridge. • The lantern display will be on view by December 20 th with the video on demand on available by the 18th. 6. Clubhouse sculpture discussion. • The plaque for Jerry Ford Posters & new art is being made. • We will be able to update the framing of their golf print in the hall. • VRD wants to be involved in the final selection of any sculpture selected for the outdoors. They want to ensure that it does not detract from the natural scenery. • Kathy comments on the possibility of integrating art on the large wall versus a sculpture. • We should plan to review options at the next meeting. 7. Coordinator updates. • Summer installation review should begin at the start of 2021. • Board agrees that the LFS installation on the entrance to the library can be removed at the start of December. Kathy suggests storing the installation and repurpose it for next summer if salvageable. • We will postpone the face mask making at this time. • Symposium signage should be complete by the end of the year. • Vail Resorts has agreed to the relocation of the Seibert Memorial to Mountain Plaza. We are looking at placing the work on a Colorado Buff stone slab versus a concrete pour. 8. Meeting adjourned. December 15, 2020 - Page 85 of 133 December 15, 2020 - Page 86 of 133 Public Art Submission Altus 400 S Frontage Road Vail, Colorado 81657 Altus development as of August 2020 Altus design rendering Art to be installed Q4 2020 December 15, 2020 - Page 87 of 133 Selected Artist & Previous Work Jeff Jackson, Denver CO BFA, Arizona State University Specializes in: •Metals •Indoor •Outdoor •Kinetic •Commissioned Inverted & Wedge, Corten and Stainless Steel December 15, 2020 - Page 88 of 133 Inverted & Wedge, Corten and Stainless Steel Public and Private Collections: Sloan Interiors, Cave Creek, AZ King Residence, Michigan Carter Didlake, Denver Design Center Campbell Colorado Collection Campbell Arizona Collection Designers Touch, Denver, CO Askew, Vail CO Renflow, Denver, CO Nix Residence, Biloxi, MS Peter & Bonnie Kudla Collection, Denver, CO Peter & Bonnie Kudla Collection, Scottsdale, AZ Larkin Residence, Boulder, CO Archer Concepts Group, CO Cornwell Residence, Ocean Springs, MS Entrican Residence, Titusville, FL December 15, 2020 - Page 89 of 133 Inverted & Wedge, Corten and Stainless Steel Exhibitions •Denver International Airport Best of Colorado Artists 2006 •Republic Plaza “Curated Showcase” Denver, CO –March, 2005 •Tadu Contemporary Art Gallery Santa Fe, NM –Permanent 2004 -2005 •Neo Gallery “H20 “ Duo Denver, CO –November 2004 •Celebrate Colorado Artists Denver, CO –May, 2004 Awarded Best in Show •Walker Fine Art Gallery “Juxtapose” Denver, CO –April 2003 December 15, 2020 - Page 90 of 133 Ribbon, Mirror finish stainless steel and Colorado alabasterPrivate Collection, Stainless Steel Intersect, Corten and Stainless steel December 15, 2020 - Page 91 of 133 Commissioned Sculpture Rendering Title: Incline Medium: Weathering steel (Corten) and “brushed” stainless steel tubing represented by black lines. Brushed stainless steel “hand rubbed” at bottom. Size: 12’-13’ tall Base Size: 36” x 36” concrete slab December 15, 2020 - Page 92 of 133 Materials 1. Weathering (aka Corten steel) steel-weather and corrosion resistant steel.As the finish is exposed to weathering elements, it begins to rust creating a unique patina 2. Brushed stainless steel tubing- metal is polished with a fine bristle brush creating a polish Altus sculpture materials December 15, 2020 - Page 93 of 133 Site •Sculpture to be installed at grade •Connection with landscape •Natural colors Benefit to Public •Visible to public-situated at the entrance of Vail •Next to pedestrian path and frontage road going into Vail December 15, 2020 - Page 94 of 133 UPDATED SITE •*The new site, is further to the east. •Sculpture to be installed at grade •Connection with landscape •Natural colors Benefit to Public •Visible to public-situated at the entrance of Vail •Next to pedestrian path and frontage road going into Vail December 15, 2020 - Page 95 of 133 UPDATED SITE •Silver component will face building •40 x 40 pad to ensure extra space beyond steal bolts that will be 36 x 36 December 15, 2020 - Page 96 of 133 Sculpture Location December 15, 2020 - Page 97 of 133 Project Schedule •Upon approval from Vail board •4-6 weeks lead and install •Lighting & landscape installed after sculpture Budget •$50K •To include all the following: •Design, labor, materials, fees, installation, and applicable tax December 15, 2020 - Page 98 of 133 Approximate Sculpture Location •Approximate scale •Orientation may change •Image rendered in photo of current construction phase as of 9.14.20 December 15, 2020 - Page 99 of 133 Uniqueness to Vail •Commissioned -one of kind sculpture •Altus –means rising •Vertical element reflects Altus’s name and mountains of Vail Valley •Simultaneously alludes to lift cables and ski tracks •Abstraction gives timeless quality December 15, 2020 - Page 100 of 133 Thank you Contact: Jackie Meade Jackie@lewisartconsulting.com December 15, 2020 - Page 101 of 133 Vail Winterfest 2020 Alpine Ice Sculpture December 15, 2020 - Page 102 of 133 Previous Work: December 15, 2020 - Page 103 of 133 December 15, 2020 - Page 104 of 133 December 15, 2020 - Page 105 of 133 December 15, 2020 - Page 106 of 133 December 15, 2020 - Page 107 of 133 December 15, 2020 - Page 108 of 133 December 15, 2020 - Page 109 of 133 December 15, 2020 - Page 110 of 133 December 15, 2020 - Page 111 of 133 December 15, 2020 - Page 112 of 133 December 15, 2020 - Page 113 of 133 December 15, 2020 - Page 114 of 133 December 15, 2020 - Page 115 of 133 December 15, 2020 - Page 116 of 133 December 15, 2020 - Page 117 of 133 December 15, 2020 - Page 118 of 133 Thank You! Questions? December 15, 2020 - Page 119 of 133 Public Notice - Art in Public Places Board Meeting Minutes Monday, November 9, 2020 - 8:30 a.m. Virtual Webinar/COVID-19 SPECIAL VAIL WINTERFEST MEETING https://us02web.zoom.us/j/89089569750 AIPP Board members present: Tracy Gordon, Susanne Graf, Kathy Langenwalter AIPP Board member absent: Courtney St. John, Kara Woods Others present: Molly Eppard, AIPP Coordinator 1. 14th Annual Vail Winterfest Ice Installation, Paul Wertin & Jake Proffit - Alpine Ice (Presentation attached.) • Paul reviews the presentation and concepts, including lantern dimensions for this year’s Winterfest. There will be varying heights of the sculptures for consideration of snow accumulation. • Some lanterns will be hollow with fairy lights inserted to create variation in lighting. The lighting will be an interesting feature this year creating warm glows throughout the Promenade. • He discusses internationally inspired lanterns to include in the installation. Susanne asks about Vail’s sister city program and if it might be a connection? Molly responds about Vail’s three friendship cities located in Mexico, Japan, and Switzerland . She agrees it can be a connection for the installation. Susanne compliments the inclusive international unity represented in the display. She likes the activation of the international lantern concept adjacent to the lanterns on the International Bridge • Tracy comments since we will be displaying the children’s lanterns on the International Bridge, the ice lantern designs can be different. • The tree lit on the western side of the Promenade will serve as the beacon for that entrance to the installation. • Kathy compliments the international designs and inquires if it can be carried to the sculpture bases. • Paul will continue to explore lantern designs. At present , we are looking at 15 – 18 lantern sculptures. Paul would like to begin the installation December 11th, as there will be a lot of cable trenching. Ideally eight days will be needed on site. He does not think he will be pulling anymore amps, it will just be more spread out. • The Board compliments Paul’s presentation. • Molly is meeting with Doe Browning the past donor of Winterfest today, so she will have a better idea of funding. • Kathy motions to move forward with the installation as presented with the international lantern concepts. The Board agrees. 2. Meeting adjourned. 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