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HomeMy WebLinkAbout2021-01-19 Agenda and Supporting Documentation Town Council Afternoon Meeting Agenda VAIL TO W N C O U N C IL R E G U L AR ME E T IN G Agenda Virtual 1:30 P M, January 19, 2021 Meeting to be held Virtually (access H igh Five Access Media livestr eam https://www.highfivemedia.org/live-five the day of the meeting and visit https://www.vailgov.com/town-council to participate in public comment) Notes: Times of items are approximate, subject to change, and c annot be relied upon to determine what time Council will consider an item. Public c omment on any agenda item may be solicited by the Town Council. 1.E xecutive Session 1.1.Executive Session, pursuant to C .R.S. §24-6-402(4)(b)(e) - to have a conferenc e with the Town A ttorney to receive legal advic e on spec ific legal questions; and to determine positions, develop a negotiating strategy and instruct negotiators regarding: 1) negotiations with Triumph Development regarding the potential development of deed restricted housing and the reloc ation of the approved development project known as B ooth Heights 90 min. Presenter(s): Matt Mire, Town Attorney 2.The Afternoon Regular Meeting will reconvene at 3:00 p.m 3.P resentation / Discussion 3.1.Vac cination I mplementation Update during Public Health C risis 20 min. Presenter(s): Scott Robson, Town Manager, Heath Harmon, Eagle County Public Health, W ill Cook, Vail Health Action Requested of Counc il: I nformational only. Bac kground: An update will be presented about C OV I D -19 vac cination implementation during the public health crisis. Eagle County announc ed its new system for the vaccine rollout would allow eligible groups to fill out an online form or call to sign up and said if the number of sign-ups exc eeded the available doses, future appointments would be issued based on a lottery system. This update was released after some c onfusion oc curred during the initial vac cine signup process. For more C OV I D 19 information, ac cess: https://sites.google.c om/eaglecounty.us/covid/. 3.2.Crown C astle Presentation about Town of Vail Cellular P hone Network 30 min. Presenter(s): TJ J ohnson,Town of Vail I T Director; Gannon S utter, Sc ott Harry, Geri Freeman, C rown Castle Representatives Action Requested of Counc il: I nformational Bac kground: Crown Castle worked with the town prior to the 2015 W orld Championships to improve the its c ellular phone coverage by implementing a Distributed Antenna S ystem (D A S) in several key areas of the town. This presentation will include current information on the town’s cellular January 19, 2021 - Page 1 of 124 phone coverage and capac ity, rec ommendations to improve and/or enhanc e these services, as well as information about 5G servic es and opportunities that may be available to the town. 3.3.Update on Gore Creek A quatic Macroinvertebrates 45 min. Presenter(s): Pete W adden, W atershed Educ ation Coordinator, D ave Rees, Timberline Aquatic s Action Requested of Counc il: Listen to presentation and ask questions. Bac kground: Gore Creek has been listed as an impaired waterway by Colorado Department of Health and Environment since 2012 for failure to meet state standards for aquatic life. This listing is based on standards set for populations of aquatic invertebrates. 3.4.Review of 2020 I nsurance Servic es Offic e - Public Protec tion Classification Evaluation 20 min. Presenter(s): Mark Novak-Fire C hief Action Requested of Counc il: D iscussion item Bac kground: Every 5 years the I nsuranc e Services Offic e conduc ts an analysis of various fire suppression related c apabilities. Based upon this analysis, a Public Protec tion C lassific ation is issued which is used to determine insurance rates in the area. Vail Fire and Emergency servic es has received the results of the 2020 evaluation which will be effec tive in Marc h 2021. Staff will provide an overview of the Public Protec tion Classification. 4.D R B / PEC Update (5 min.) 4.1.D RB / P E C Update Presenter(s): J onathan S penc e, Planning Manager 5.Information U pdate 5.1.Approved A I P P Dec. 7, 2020 Minutes 5.2.VLHA Meeting Minutes December 8, 2020 5.3.VLHA Special Executive S ession Meeting Minutes December 15, 2020 5.4.VLHA Meeting Minutes December 22, 2020 5.5.Value Pass allowance at Red Sandstone Parking Garage W inter 2020- 2021 6.Matters from Mayor, Council and Committee Reports (10 min.) 7.Recess 7.1.Rec ess 5:10 pm (estimate) January 19, 2021 - Page 2 of 124 Meeting agendas and materials c an be ac cessed prior to meeting day on the Town of Vail website www.vailgov.com. All town council meetings will be streamed live by High Five Ac cess Media and available for public viewing as the meeting is happening. The meeting videos are also posted to High Five Ac cess Media website the week following meeting day, www.highfivemedia.org. Please call 970-479-2136 for additional information. Sign language interpretation is available upon request with 48 hour notification dial 711. January 19, 2021 - Page 3 of 124 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C : E xecutive S ession, pursuant to C .R .S. §24-6-402(4)(b)(e) - to have a conference with the Town A ttorney to receive legal advice on specif ic legal questions; and to determine positions, develop a negotiating strategy and instruct negotiators regarding: 1) negotiations with Triumph Development regarding the potential development of deed restricted housing and the relocation of the approved development project known as B ooth Heights P RE S E NT E R(S ): Matt Mire, Town A ttorney January 19, 2021 - Page 4 of 124 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C : Vaccination I mplementation Update during P ublic Health Crisis P RE S E NT E R(S ): Scott R obson, Town Manager, Heath Harmon, E agle C ounty P ublic Health, W ill C ook, Vail Health AC T IO N RE Q UE S T E D O F C O UNC IL : I nf ormational only. B AC K G RO UND: A n update will be presented about C O V I D-19 vaccination implementation during the public health crisis. Eagle County announced its new system f or the vaccine rollout would allow eligible groups to f ill out an online form or call to sign up and said if the number of sign- ups exceeded the available doses, future appointments would be issued based on a lottery system. This update was released after some confusion occurred during the initial vaccine signup process. F or more C O V I D 19 information, access: https://sites.google.com/eaglecounty.us/covid/. January 19, 2021 - Page 5 of 124 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C : Crown Castle P resentation about Town of Vail Cellular P hone Network P RE S E NT E R(S ): T J J ohnson,Town of Vail I T Director; Gannon S utter, Scott Harry, Geri F reeman, Crown Castle Representatives AC T IO N RE Q UE S T E D O F C O UNC IL : I nf ormational B AC K G RO UND: C rown C astle worked with the town prior to the 2015 World C hampionships to improve the its cellular phone coverage by implementing a Distributed A ntenna S ystem (D A S) in several key areas of the town. This presentation will include current information on the town’s cellular phone coverage and capacity, recommendations to improve and/or enhance these services, as well as information about 5G services and opportunities that may be available to the town. AT TAC H ME N TS : Description Crown Castle Memorandum Presentation January 19, 2021 - Page 6 of 124 To: Vail Town Council From: TJ Johnson – Town of Vail IT Director Gannon Sutter, Scott Harry, Geri Freeman – Crown Castle Representatives Date: January 19, 2021 Subject: Crown Castle Presentation about Town of Vail Cellular Phone Network I. ITEM/TOPIC Crown Castle will present information to the Council regarding our cellular phone network and possible updates to improve the network II. ACTION REQUESTED OF COUNCIL Informational presentation. The possibility of additional projects between the Town and Crown Castle is something to keep in mind. Questions encouraged. III. BACKGROUND Summary Crown Castle worked with the town prior to the 2015 World Championships to improve the its cellular phone coverage by implementing a Distributed Antenna System (DAS) in several key areas of the town. This presentation will include current information on the town’s cellular phone coverage and capacity, recommendations to improve and/or enhance these services, as well as information about 5G services and opportunities that may be available to the town. Detail The town entered into an agreement with Crown Castle in 2012 to provide the following: • An indoor DAS for the Vail Transportation Center – this has since been retired. • An extended outdoor DAS network to provide better cellphone coverage in key areas of the town • A Wi-fi network that could be run using portions of the same infrastructure (fiber routes, towers, etc.) • Access to and use of 12 strands of fiber specifically for the Town and any desired partners The initial nodes were in place prior to the 2015 World Championships, as required, and has been expanded so that today we have 29 nodes that are part of the DAS network. January 19, 2021 - Page 7 of 124 Town of Vail Page 2 Our partnership with Crown Castle has been in place for eight years, and the current agreement will automatically renew in 2022. Their role is to support the DAS network infrastructure that supports cellular phone communications in the portions of our town that are served by that network, and to keep us apprised of any concerns. They have strong relationships with all of the major carriers – AT&T, Verizon, and TMobile – and work with us on a regular basis to ensure that services continue to be strong. IV. Attachment(s): Crown Castle Presentation January 19, 2021 - Page 8 of 124 PROPRIETARY & CONFIDENTIAL | PAGEJANUARY, 2021The pathway to possible. Enhancing wireless coverage for Vail, Colorado January,2021 January 19, 2021 - Page 9 of 124 PROPRIETARY & CONFIDENTIAL | PAGEJANUARY, 2021 Agenda •Crown Castle in Vail •Existing 4G coverage update •5G Overview •Proposed solutions •Why Crown Castle? 2January 19, 2021 - Page 10 of 124 PROPRIETARY & CONFIDENTIAL | PAGEJANUARY, 2021 PROPRIETARY & CONFIDENTIAL | PAGE Wireless infrastructure in Vail 3 Towers/Macros and Small Cells Atop Vail Ski Resort Vail Public Works Tower DOWD JUNCTION January 19, 2021 - Page 11 of 124 PROPRIETARY & CONFIDENTIAL | PAGEJANUARY, 2021 PROPRIETARY & CONFIDENTIAL | PAGE Crown Castle –Small Cell Nodes 4 LEGEND: Crown macros Crown hub Tmobile nodes (29 pending on air) Verizon nodes on air (29) AT&T nodes on air (26) January 19, 2021 - Page 12 of 124 PROPRIETARY & CONFIDENTIAL | PAGEJANUARY, 2021 Existing coverage update January 19, 2021 - Page 13 of 124 PROPRIETARY & CONFIDENTIAL | PAGEJANUARY, 2021 PROPRIETARY & CONFIDENTIAL | PAGE Existing Traffic/Demand 6 Vail Time period: 7/2019 –06/2020 AT&T Verizon January 19, 2021 - Page 14 of 124 PROPRIETARY & CONFIDENTIAL | PAGEJANUARY, 2021 PROPRIETARY & CONFIDENTIAL | PAGE Existing 4G coverage –AT&T 7 AT&T 700MHz LTE Coverage AT&T 1900MHz LTE Coverage Vail January 19, 2021 - Page 15 of 124 PROPRIETARY & CONFIDENTIAL | PAGEJANUARY, 2021 PROPRIETARY & CONFIDENTIAL | PAGE Existing Traffic/Demand and Coverage (AT&T) 8 West Vail Time period: 7/2019 –06/2020 AT&T 1900MHz LTE CoverageAT&T Relative Traffic Density January 19, 2021 - Page 16 of 124 PROPRIETARY & CONFIDENTIAL | PAGEJANUARY, 2021 PROPRIETARY & CONFIDENTIAL | PAGE Existing Traffic/Demand and Coverage (AT&T) 9 Lionshead Village Time period: 7/2019 –06/2020 AT&T 1900MHz LTE CoverageAT&T Relative Traffic Density January 19, 2021 - Page 17 of 124 PROPRIETARY & CONFIDENTIAL | PAGEJANUARY, 2021 PROPRIETARY & CONFIDENTIAL | PAGE Existing Traffic/Demand and Coverage (AT&T) 10 Vail Village Time period: 7/2019 –06/2020 AT&T 1900MHz LTE CoverageAT&T Relative Traffic Density January 19, 2021 - Page 18 of 124 PROPRIETARY & CONFIDENTIAL | PAGEJANUARY, 2021 PROPRIETARY & CONFIDENTIAL | PAGE Existing Traffic/Demand and Coverage (AT&T) 11 Vail Golf Time period: 7/2019 –06/2020 1900MHz LTE CoverageAT&T Relative Traffic Density January 19, 2021 - Page 19 of 124 PROPRIETARY & CONFIDENTIAL | PAGEJANUARY, 2021 PROPRIETARY & CONFIDENTIAL | PAGE Existing Traffic/Demand and Coverage (AT&T) 12 East Vail Time period: 7/2019 –06/2020 1900MHz LTE CoverageAT&T Relative Traffic Density January 19, 2021 - Page 20 of 124 PROPRIETARY & CONFIDENTIAL | PAGEJANUARY, 2021 PROPRIETARY & CONFIDENTIAL | PAGE Existing Traffic/Demand and Coverage (AT&T) 13 Mountain Slopes 700MHz LTE CoverageAT&T Relative Traffic Density Time period: 7/2019 –06/2020 January 19, 2021 - Page 21 of 124 PROPRIETARY & CONFIDENTIAL | PAGEJANUARY, 2021 PROPRIETARY & CONFIDENTIAL | PAGE Existing coverage –Verizon 14 700MHz LTE Coverage 2100MHz LTE Coverage Vail January 19, 2021 - Page 22 of 124 PROPRIETARY & CONFIDENTIAL | PAGEJANUARY, 2021 PROPRIETARY & CONFIDENTIAL | PAGE Existing Traffic/Demand and Coverage (Verizon) 15 West Vail Time period: 7/2019 –06/2020 2100MHz LTE Coverage January 19, 2021 - Page 23 of 124 PROPRIETARY & CONFIDENTIAL | PAGEJANUARY, 2021 PROPRIETARY & CONFIDENTIAL | PAGE Existing Traffic/Demand and Coverage (Verizon) 16 Lionshead Village Time period: 7/2019 –06/2020 2100MHz LTE CoverageRelative Traffic Density January 19, 2021 - Page 24 of 124 PROPRIETARY & CONFIDENTIAL | PAGEJANUARY, 2021 PROPRIETARY & CONFIDENTIAL | PAGE Existing Traffic/Demand and Coverage (Verizon) 17 Vail Village Time period: 7/2019 –06/2020 2100MHz LTE CoverageRelative Traffic Density January 19, 2021 - Page 25 of 124 PROPRIETARY & CONFIDENTIAL | PAGEJANUARY, 2021 PROPRIETARY & CONFIDENTIAL | PAGE Existing Traffic/Demand and Coverage (Verizon) 18 Vail Golf Time period: 7/2019 –06/2020 2100MHz LTE CoverageRelative Traffic Density January 19, 2021 - Page 26 of 124 PROPRIETARY & CONFIDENTIAL | PAGEJANUARY, 2021 PROPRIETARY & CONFIDENTIAL | PAGE Existing Traffic/Demand and Coverage (Verizon) 19 East Vail Time period: 7/2019 –06/2020 2100MHz LTE CoverageRelative Traffic Density January 19, 2021 - Page 27 of 124 PROPRIETARY & CONFIDENTIAL | PAGEJANUARY, 2021 PROPRIETARY & CONFIDENTIAL | PAGE Existing Traffic/Demand and Coverage (Verizon) 20 Mountain Slopes 700MHz LTE CoverageRelative Traffic Density Time period: 7/2019 –06/2020 January 19, 2021 - Page 28 of 124 PROPRIETARY & CONFIDENTIAL | PAGEJANUARY, 2021 21 The Evolution to 5G 1G delivered analog voice 2G introduced digital voice and text messaging 3G brought mobile data 4G ushered in the era of mobile internet January 19, 2021 - Page 29 of 124 PROPRIETARY & CONFIDENTIAL | PAGEJANUARY, 2021 Recently opened spectrum will change the way we connect. 22 500 600 MHz 800 900 1GHz 3GHz 10GHz5GHz 40GHz 60GHz 70GHz UHF TVCellularCellularCordless phones, toys, etc.CellularWi-Fi, BluetoothCBRS spectrumWi-Fi, LTE unlicensedProposed US 5G spectrumUnlicensed fronthaul/backhaulLicensed fronthaul/backhaulCBRS Short for Citizens Band Radio Service. It opens up a mix of licensed and unlicensed spectrum that you can use to improve speed and latency via traditional mobile network providers or private LTE networks. 5G The next generation of wireless technology will accommodate 1 gigabit speeds—20x faster than current networks. It's enabled by a combination of technologies such as small cells and millimeter wave technology.5G spectrumProposed US 5G spectrumProposed US 5G spectrum5G spectrum30GHz January 19, 2021 - Page 30 of 124 PROPRIETARY & CONFIDENTIAL | PAGEJANUARY, 2021 5G versus 4G: speed, latency, connections. 23 Speeds that are as much as 20x faster than 4G, delivering data rates as high as 1 gigabit per second . Speeds support a 10,000x increase in traffic capacity and network efficiency. 10x decrease in end-to-end latency—as low as 1 millisecond— delivering more instantaneous and real-time access. January 19, 2021 - Page 31 of 124 PROPRIETARY & CONFIDENTIAL | PAGEJANUARY, 2021 These exciting technologies allow you to offer even more value. 24 5G WILL BRING: •Next generation wireless networks and services •More bandwidth, increased capabilities, and higher expectations from your tenants •Internet-of-things devices and smart building technologies that can differentiate your properties CBRS WILL BRING: •Newly available wireless spectrum for you to utilize •The potential for more impactful and cost-effective ways to provide increased connectivity to your tenants, visitors, and guests January 19, 2021 - Page 32 of 124 PROPRIETARY & CONFIDENTIAL | PAGEJANUARY, 2021 PROPRIETARY & CONFIDENTIAL | PAGE Coverage per Spectrum band 25 Sample of wireless signal propagation characteristics at different frequencies *assuming the same level of RF energy transmitted from the signal source, coverage degrades at higher frequencies 5G4GTmoCBRS mmWave January 19, 2021 - Page 33 of 124 PROPRIETARY & CONFIDENTIAL | PAGEJANUARY, 2021 PROPRIETARY & CONFIDENTIAL | PAGE Small Cell Poles with 5G 26January 19, 2021 - Page 34 of 124 PROPRIETARY & CONFIDENTIAL | PAGEJANUARY, 2021 27 Proposed additional solutions January 19, 2021 - Page 35 of 124 PROPRIETARY & CONFIDENTIAL | PAGEJANUARY, 2021 West Vail Problem Areas 1 2 5 3 4 6 7 8 #Area AT&T AT&T RSRP AT&T Demand Verizon Verizon RSRP Verizon Demand 1 Stephens Park X Intermediate Medium X Intermediate Medium 2 Davos Trail X Bad Low X Intermediate Low 3 West Vail Mall Good Medium X Intermediate Medium 4 Buffehr Creek Rd X Bad Low X Bad Low 5 Aspen Ridge Road X Bad Low X Bad Low 6 Cascade Village X Bad Medium X Intermediate Medium 7 Ridge Loop Good Low X Bad Low 8 Donovan Pavilion X Intermediate Low X Intermediate Low •AT&T Co-locating on Vail24 will improve their coverage around the Davos Trail area for their network. January 19, 2021 - Page 36 of 124 PROPRIETARY & CONFIDENTIAL | PAGEJANUARY, 2021 Lionshead Village Problem Areas 1 3 2 4 5 #Area AT&T AT&T RSRP AT&T Demand Verizon Verizon RSRP Verizon Demand 1 Potato Patch Dr X Bad Low X Bad Low 2 Red SandStone Road X Intermediate Low Intermediate Low 3 Frontage Rd & Forrest Rd X Intermediate Low Intermediate Low 4 Lions Head Village X Intermediate High X Intermediate High 5 Vail Health Good Medium X Bad Medium •AT&T Co-locating on Vail28 will improve their coverage around and to the south of the Frontage Rd & Forrest Rd intersection area for their network. January 19, 2021 - Page 37 of 124 PROPRIETARY & CONFIDENTIAL | PAGEJANUARY, 2021 Vail Village Problem Areas 1 2 5 3 4 6 7 #Area AT&T AT&T RSRP AT&T Demand Verizon Verizon RSRP Verizon Demand 1 Vail Village Center X Intermediate High X Intermediate High 2 Willow Rd X Intermediate Low X Intermediate Low 3 Hanson Ranch Rd X Intermediate Low X Intermediate Low 4 Gondola One X Intermediate High X Intermediate High 5 Larkspurs X Intermediate Medium X Intermediate Medium 6 Forrest Road X Intermediate Low Good Low 7 The Wren X Intermediate Low Good Low •AT&T Co-locating on Vail25 will improve their coverage in the area between Elway’s and Vendettas for their network. January 19, 2021 - Page 38 of 124 PROPRIETARY & CONFIDENTIAL | PAGEJANUARY, 2021 Vail Golf Problem Areas 1 3 4 2 #Area AT&T AT&T RSRP AT&T Demand Verizon Verizon RSRP Verizon Demand 1 Eastern Trailhead Good Low X Bad Low 2 The Fang Trailhead Good Low X Bad Low 3 I 70 X Bad Medium X Bad Medium 4 Booth Falls Trail Head X Bad Low X Bad Medium •Verizon Co-locating on the Vail Public Works tower will improve their coverage Along the I70 to the east of Vail Village including the Eastern and The Fang Trailheads. January 19, 2021 - Page 39 of 124 PROPRIETARY & CONFIDENTIAL | PAGEJANUARY, 2021 East Vail Problem Areas 1 2 3 #Area AT&T AT&T RSRP AT&T Demand Verizon Verizon RSRP Verizon Demand 1 Sims Market X Bad Low X Bad Medium 2 Murphys Fall Trailhead X Bad Low X Bad Low 3 Main Gore Dr. / Juniper Ln.X Intermediate Low X Intermediate Low •Additional infrastructure in the area would be required to improve coverage. January 19, 2021 - Page 40 of 124 PROPRIETARY & CONFIDENTIAL | PAGEJANUARY, 2021 Mountain Slopes Problem Areas 1 2 3 4 5 #Area AT&T AT&T RSRP AT&T Demand Verizon Verizon RSRP Verizon Demand 1 Eagles Nest X Bad High X Good High 2 Mid Vail X Good High X Intermediate High 3 Two Elk Lodge X Bad Medium X Bad Medium 4 Battle Mountain Peak X Bad Medium X Bad Medium 5 The Dawg Haus X Bad Medium X Bad Medium •Adding infrastructure along the Gondola and chair lift lines would allow the carriers to improve their coverage along the ski slopes. January 19, 2021 - Page 41 of 124 PROPRIETARY & CONFIDENTIAL | PAGEJANUARY, 2021 34 Why Crown Castle? January 19, 2021 - Page 42 of 124 PROPRIETARY & CONFIDENTIAL | PAGEJANUARY, 2021 PROPRIETARY & CONFIDENTIAL | PAGE We have more than 15 years of experience implementing small cells in communities of all kinds, from dense urban centers to residential neighborhoods. 35 Community Outreach Our community outreach team develops community-friendly solutions and proactively meets with residents to make sure their concerns are heard. Collaboration We involve the residents and municipal partners in every major decision so everyone has a say in the solutions that are deployed. Long-Term Commitment Our business is all about infrastructure, and you can count on us to be here no matter how technology or carriers change. January 19, 2021 - Page 43 of 124 PROPRIETARY & CONFIDENTIAL | PAGEJANUARY, 2021 PROPRIETARY & CONFIDENTIAL | PAGE We’re your ideal partner in the Community of Vail. 36 25+ years of experience deploying network infrastructure ~70,000 small cell nodes on air or under contract 75,000+ route miles of fiber Over 29 nodes and 11 route miles of fiber on air and in process for Vail, CO. We will invest in macro and node locations to enable the services that allow residents and visitors to have an enjoyable and safe experience. January 19, 2021 - Page 44 of 124 PROPRIETARY & CONFIDENTIAL | PAGEJANUARY, 2021 PROPRIETARY & CONFIDENTIAL | PAGE Additional Small Cells in Vail 37 Crown Castle 4G poles VAIL14 VAIL5 January 19, 2021 - Page 45 of 124 PROPRIETARY & CONFIDENTIAL | PAGEJANUARY, 2021 For further information please contact: Thank you 38 GANNON SUTTER Director of Sales -West gannon.sutter@crowncastle.com T: (805) 560 -7843 l M: (805) 698 -8948 GERI FREEMAN RF Engineering Manager Geri.freeman@crowncastle.com T: (714) 783-5069 SCOTT HARRY Manager, Government Affairs Scott.harry@crowncastle.com T: (720) 402 -9277 January 19, 2021 - Page 46 of 124 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C : Update on Gore Creek A quatic Macroinvertebrates P RE S E NT E R(S ): Pete Wadden, Watershed E ducation Coordinator, Dave Rees, Timberline A quatics AC T IO N RE Q UE S T E D O F C O UNC IL : L isten to presentation and ask questions. B AC K G RO UND: Gore Creek has been listed as an impaired waterway by C olorado Department of Health and Environment since 2012 f or f ailure to meet state standards f or aquatic lif e. T his listing is based on standards set f or populations of aquatic invertebrates. AT TAC H ME N TS : Description Gore Creek Macr oinvertebrate Presentation January 19, 2021 - Page 47 of 124 2019 BIOMONITORING RESULTS: BLACK GORE CREEK GORE CREEK RED SANDSTONE CREEK EAGLE RIVER David E. ReesTimberline Aquatics, Inc. January 19, 2021 January 19, 2021 - Page 48 of 124 Overview •Sampling, Sample Processing, Identification •Data Analysis Methods •Comparison between MMI v3 and MMI v4 •Results from 2019 (compare with previous years) 2 January 19, 2021 - Page 49 of 124 Identification Gore Creek and Eagle River (2019) •15 Mayfly Taxa (Ephemeroptera) •18 Stonefly Taxa (Plecoptera) •20 Caddisfly Taxa (Trichoptera) •108 Identified Macroinvertebrate Taxa •25,082 individuals 3 January 19, 2021 - Page 50 of 124 Data Analysis MMI: Multi-Metric Index (versions 3 and 4) Measures overall health of aquatic communities (two biotypes in this study area) EPT: Ephemeroptera, Plecoptera, and Trichoptera Measures sensitive taxa HBI: Hilsenhoff Biotic Index Measures proportion of nutrient tolerant taxa 4 January 19, 2021 - Page 51 of 124 MMI v3 (Multi-Metric Index): •Combines 5-6 equally weighted metric values •Scores based on relative percent comparison to a reference condition •Values range from 0.0 to 100.0 •Higher values indicate better aquatic conditions MMI Biotype 2 50.1 -100.0 Attainment 42.0 -50.0 Grey Zone 0.0 -41.9 Impaired 5 January 19, 2021 - Page 52 of 124 MMI v4 (Multi-Metric Index): •Combines 8 equally weighted metric values •Scores based on relative percent comparison to a reference condition •Values range from 0.0 to 100.0 •Higher values indicate better aquatic conditions MMI Biotype 2 47.6 -100.0 Attainment 39.8 –47.5 Grey Zone 0.0 –39.7 Impaired 6 January 19, 2021 - Page 53 of 124 MMI Comparison MMI V3 •EP (Adjusted by Elev.) •Percent Non-insects •Percent Chironomidae •Sensitive Plains Taxa •Predator-Shredder Taxa •Clinger Taxa •Biotype 1 42 -52 MMI V4 •EPT (adjusted by Temp) •Percent EPT (nBaetis) •Percent Non-insects •Percent Coleoptera •Percent Intolerant Taxa •Percent Increasers •Clinger Taxa •Predator-Shredder Taxa •Biotype 1 33.7 -45.2 7 January 19, 2021 - Page 54 of 124 Black Gore Creek 8 January 19, 2021 - Page 55 of 124 0 5 10 15 20 25 30 35 40 45 50 55 60 65 70 75 80 85 90 BG188 BG186 BG185 Polk1b BGaMC BG184b BG183 BGCaGC GCABGC-2MMI Score2018 2019 Attainment Threshold Impairment Threshold Passing Score Failing Score Black Gore Creek MMI v3Fall 2019 9 January 19, 2021 - Page 56 of 124 0 5 10 15 20 25 30 35 40 45 50 55 60 65 70 75 80 85 90 BG188 BG186 BG185 Polk1b BGaMC BG184b BG183 BGCaGC GCABGC-2MMI Score2018 2019 Attainment Threshold Impairment Threshold Passing Score Failing Score Black Gore Creek MMI v4Fall 2019 10 January 19, 2021 - Page 57 of 124 Gore Creek 11 January 19, 2021 - Page 58 of 124 0 5 10 15 20 25 30 35 40 45 50 55 60 65 70 75 80 85 90 MMI Score2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 Attainment Threshold Impairment Threshold Passing Score Failing Score Biotype 2 (50) Gore Creek MMI v3Fall 2009-2019 12 January 19, 2021 - Page 59 of 124 Gore Creek MMI v3 13 0.0 10.0 20.0 30.0 40.0 50.0 60.0 70.0 80.0 90.0 100.0 BGC-aGC BOC-aG GCABGC-2 GC-aBGC GC-BP GC-EV GC-FP GC-aVTP GC-bVTP GC-SP GC-aERMMI ScoreMean Sep-19 January 19, 2021 - Page 60 of 124 0 5 10 15 20 25 30 35 40 45 50 55 60 65 70 75 80 85 90 MMI Score2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 Attainment Threshold Impairment Threshold Passing Score Failing Score Biotype 2 (47.5) Gore Creek MMI v4Fall 2009-2019 14 January 19, 2021 - Page 61 of 124 Gore Creek MMI v4 15 0.0 10.0 20.0 30.0 40.0 50.0 60.0 70.0 80.0 90.0 100.0 BGC-aGC BOC-aG GCABGC-2 GC-aBGC GC-BP GC-EV GC-FP GC-aVTP GC-bVTP GC-SP GC-aERMMI ScoreMean Sep-19 January 19, 2021 - Page 62 of 124 Gore Creek HBI 16 0.0 1.0 2.0 3.0 4.0 5.0 6.0 7.0 8.0 9.0 10.0 BGC-aGC BOC-aG GCABGC-2 GC-aBGC GC-BP GC-EV GC-FP GC-aVTP GC-bVTP GC-SP GC-aERHBI ValueMean Sep-19 January 19, 2021 - Page 63 of 124 Gore Creek Diversity Values 17 0.0 0.5 1.0 1.5 2.0 2.5 3.0 3.5 4.0 4.5 5.0 BGC-aGC BOC-aG GCABGC-2 GC-aBGC GC-BP GC-EV GC-FP GC-aVTP GC-bVTP GC-SP GC-aERDiversity ScoreMean Sep-19 January 19, 2021 - Page 64 of 124 Gore Creek EPT 18 0 5 10 15 20 25 BGC-aGC BOC-aG GCABGC-2 GC-aBGC GC-BP GC-EV GC-FP GC-aVTP GC-bVTP GC-SP GC-aERNumber of EPT TaxaMean Sep-19 January 19, 2021 - Page 65 of 124 Red Sandstone Creek 19 January 19, 2021 - Page 66 of 124 0 5 10 15 20 25 30 35 40 45 50 55 60 65 70 75 80 85 90 At U.S. Forest Service Boundary Above Sandstone Creek Club Above I70 Above Gore CreekMMI Score2011 2012 2013 2014 2015 2016 2017 2018 2019 Attainment Threshold Impairment Threshold Passing Score Failing Score Biotype 2 (50) Red Sandstone Creek MMI v3 20 January 19, 2021 - Page 67 of 124 0 5 10 15 20 25 30 35 40 45 50 55 60 65 70 75 80 85 90 At U.S. Forest Service Boundary Above Sandstone Creek Club Above I70 Above Gore CreekMMI Score2011 2012 2013 2014 2015 2016 2017 2018 2019 Attainment Threshold Impairment Threshold Passing Score Failing Score Biotype 2 (47.5) Red Sandstone Creek MMI v4 21 January 19, 2021 - Page 68 of 124 Eagle River 22 January 19, 2021 - Page 69 of 124 Eagle River MMI v3 23 0.0 10.0 20.0 30.0 40.0 50.0 60.0 70.0 80.0 90.0 100.0 ER-aGC ER-bGC ER-aATP ER-bATP ER-bAGC ER-bEDWF1 ER-bLC ER-bETPMMI ScoreMean Sep-19 January 19, 2021 - Page 70 of 124 Eagle River MMI v4 24 0.0 10.0 20.0 30.0 40.0 50.0 60.0 70.0 80.0 90.0 100.0 ER-aGC ER-bGC ER-aATP ER-bATP ER-bAGC ER-bEDWF1 ER-bLC ER-bETPMMI ScoreMean Sep-19 January 19, 2021 - Page 71 of 124 Eagle River HBI 25 0.0 1.0 2.0 3.0 4.0 5.0 6.0 7.0 8.0 9.0 10.0 ER-aGC ER-bGC ER-aATP ER-bATP ER-bAGC ER-bEDWF1 ER-bLC ER-bETPHBI ValueMean Sep-19 January 19, 2021 - Page 72 of 124 Eagle River Diversity Values 26 0.0 0.5 1.0 1.5 2.0 2.5 3.0 3.5 4.0 4.5 5.0 ER-aGC ER-bGC ER-aATP ER-bATP ER-bAGC ER-bEDWF1 ER-bLC ER-bETPDiversity ScoreMean Sep-19 January 19, 2021 - Page 73 of 124 Eagle River EPT 27 0 5 10 15 20 25 ER-aGC ER-bGC ER-aATP ER-bATP ER-bAGC ER-bEDWF1 ER-bLC ER-bETPNumber of EPT TaxaMean Sep-19 January 19, 2021 - Page 74 of 124 Summary •Most stress to aquatic life found in areas of urban development •MMI v3 and MMI v4 are measuring different community parameters •Almost all metrics show signs of recent improvement in Gore Creek and Red Sandstone Creek 28 January 19, 2021 - Page 75 of 124 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C : Review of 2020 I nsurance Services Office - P ublic P rotection C lassif ication E valuation P RE S E NT E R(S ): Mark Novak-Fire Chief AC T IO N RE Q UE S T E D O F C O UNC IL : D iscussion item B AC K G RO UND: Every 5 years the I nsurance Services Office conducts an analysis of various f ire suppression related capabilities. Based upon this analysis, a P ublic Protection C lassification is issued which is used to determine insurance rates in the area. Vail F ire and Emergency services has received the results of the 2020 evaluation which will be effective in March 2021. S taff will provide an overview of the P ublic P rotection C lassif ication. AT TAC H ME N TS : Description IS O Town C ouncil Memo_1_19_2021 Town Council IS O Presentation January 19, 2021 - Page 76 of 124 To: Town Council From: Mark Novak, Fire Chief Date: January 19, 2021 Subject: ISO Rating I. Background The Insurance Services Offices (ISO) is an insurance industry advisory organization responsible for the Public Protection Classification (PPC) system. This system is used to evaluate structural fire suppression delivery systems (fire departments). This classification system is used by many insurance companies to make determinations regarding insurability, coverage levels and cost. The grading schedule assigns a PPC class of 1-10, with 1 indicating superior fire protection and a rating of 10 indicating a fire protection delivery system that does not meet ISO’s minimum requirements. In general, areas with a lower ISO rating have lower insurance rates and greater opportunity to obtain insurance through major insurance carriers. It is important to note that the ISO rating only evaluates firefighting capacity; it does not evaluate how effectively these services are delivered or the safety of an organization’s fireground operations. The ISO rating does not evaluate delivery of services other than structural firefighting, such as emergency medical services or rescue. The ISO rating also does not evaluate or award credit for response capacity or mitigation activities associated with non- structure fire incidents, including wildland fires. The investment in Vail Fire and Emergency Services has resulted in a steady improvement in ISO PPC scores. In 2015 Vail achieved a PPC of 2/2X. Prior to this Vail had a PPC of 4/9 which was based upon the 2010 assessment. This was an improvement over the previous rating which had been a Class 5/9 which had been in effect since 1992. The PPC grading system has a grading basis of 100 points, plus 5.5 bonus points for Community Risk Reduction. Of these, 10 points are derived from an evaluation of the emergency communications system (911, radio system and dispatch), 50 points related to fire department capacity and operations, and 40 points are based upon the firefighting water supply system. II. Current Situation During the summer of 2020, ISO conducted an evaluation of the Town of Vail. Vail Fire and Emergency Services (VFES). Staff spent approximately 80 hours compiling the data necessary for the evaluation. In addition to VFES personnel, data collection was conducted by personnel January 19, 2021 - Page 77 of 124 Town of Vail Page 2 from Vail Public Safety Communication Center, Eagle River Fire Protection District and Eagle River Water and Sanitation District. The 2020 evaluation resulted in a continuation of a PPC of 2/2x. An ISO Class 2 is achieved by a score of greater than 80. The Town of Vail achieved a score of 88.7 which is an improvement from the 82.11 achieved in 2015. This rating applies to all areas that are served by VFES, including areas outside the Town limits such as Highland Meadows, Elliot Ranch and parts of the Intermountain area. The 2x rating applies to any property within the VFES service area that is greater than 1000’ from a fire hydrant. VFES staff was unable to identify any developed property that meets this criteria. A property with a Class 2x rating would generally have higher insurance premiums than a property with a Class 2 rating. Based upon available ISO distribution data, an ISO Class 2 places VFES in the top 5% of fire departments in the nation and in the top 12% in Colorado. The actual scoring for the Town of Vail is: Category Credit Available Credit Emergency Communications 9.16 10 Fire Department 39.83 50 Water Supply 37.80 40 Divergence -2.97 n/a Community Risk Reduction 4.88 5.5 TOTAL 88.7 105.5 Note: The divergence factor mathematically reduces the score based upon the relative difference between the fire department and water supply scores. The overall credit of 88.7 places VFES within 2 points of achieving the highest PPC, which is a PPC of 1. To achieve a Class 1 PPC would require increasing staffing as well as moving the ladder truck to the Vail Village area. In the current evaluation, VFES only achieved 7.77 or 15 available points in the personnel or staffing category. Due to the current location of the ladder truck at the West Vail Fire Station, only 2.22 points out of 4 possible points were awarded in the ladder service category. Addressing current deployment of the ladder truck has few options as the current Vail Village fire station will not accommodate a ladder truck. The Civic Area Master Plan and subsequent projects represent a potential opportunity to build a new Vail Village fire station which could accommodate a ladder truck. The ISO classification is an achievement which the Town of Vail should be proud of. Maintaining this classification will require a conscious effort to ensure we continue to provide emergency services commensurate with community risk. It is also important to continue to address the risks that are not part of the ISO evaluation such as wildfire. January 19, 2021 - Page 78 of 124 Insurance Services Office-Public Protection Class Rating January 19, 2021 - Page 79 of 124 What is ISO? •ISO is the Insurance Services Office •Public Protection Class-evaluates factors related to property loss from structure fires •Grading system in effect since 1909, focus is property loss •PPC ratings are 1-10 •1 is “superior” fire protection •10 does not meet minimum standards Vail Fire and Emergency Services | VAILGOV.COM/FIRE January 19, 2021 - Page 80 of 124 Vail –Public Protection Class 2/2X •2 in the Town of Vail/Vail Fire response area •2x for any property or parcel greater than 1000’ from a hydrant •Buildings with a fire flow > 3500 GPM evaluated separately Vail Fire and Emergency Services | VAILGOV.COM/FIRE January 19, 2021 - Page 81 of 124 Community Impact •Insurance rates •Ability to insure Vail Fire and Emergency Services | VAILGOV.COM/FIRE January 19, 2021 - Page 82 of 124 5 PPC Relative Comparison Vail Fire and Emergency Services | VAILGOV.COM/FIRE January 19, 2021 - Page 83 of 124 PPC Components •105.5 points total •10 points -Emergency Communications •50 points –Fire Department Capabilities •40 points –Water Supply •5.5 points–Community Risk Reduction Vail Fire and Emergency Services | VAILGOV.COM/FIRE January 19, 2021 - Page 84 of 124 Public Protection Class Vail Fire and Emergency Services | VAILGOV.COM/FIRE Credit Available Credit Emergency Communications 9.16 10 Fire Department 39.83 50 Water Supply 37.8 40 Divergence --2.97 na Community Risk Reduction 4.88 5.5 Total 88.7 105.5 January 19, 2021 - Page 85 of 124 Emergency Communications Vail Fire and Emergency Services | VAILGOV.COM/FIRE •Reporting 3/3 •Telecommunicators 3.16/4 •Dispatch Circuits 3/3 •Total 9.16/10 January 19, 2021 - Page 86 of 124 Fire Department Earned Credit Available Credit Engine Companies 6 6 Reserve Pumpers .5 .5 Pumper Capacity 3 3 Ladder Service 2.22 4 Reserve Ladder .48 .5 Deployment Analysis 8.96 10 Company Personnel 7.77 15 Training 8.9 9 Operational Considerations 2 2 FD Credit 39.83 50 Vail Fire and Emergency Services | VAILGOV.COM/FIRE January 19, 2021 - Page 87 of 124 Training Earned Credit Available Credit Facilities and Use 35 35 Company Training 25 25 Officer Training 11.54 12 New Driver 5 5 Existing Driver 5 5 Haz Mat 1 1 Recruit Training 4.38 5 Pre-fire Planning 12 12 Total 8.9 9.0 Vail Fire and Emergency Services | VAILGOV.COM/FIRE January 19, 2021 - Page 88 of 124 Community Risk Reduction Vail Fire and Emergency Services | VAILGOV.COM/FIRE Credit Available Credit Fire Prevention/Code Adoption 1.98 2.2 Public Education 1.87 2.2 Fire Investigation 1.03 1.1 Total 4.88 5.50 January 19, 2021 - Page 89 of 124 Water Supply Vail Fire and Emergency Services | VAILGOV.COM/FIRE Available Credit Supply System 28.41 30 Hydrants 2.99 3 Inspection Testing 6.4 7 Total 37.80 40 January 19, 2021 - Page 90 of 124 Summary •Town of Vail/Vail Fire has a very good ISO PPC •Very close to achieving Class 1 •Possible insurance savings •Industry benchmark •Opportunities •Ladder truck location •Staffing •Maintain existing points •Occupancies outside TOV receive benefit of this PPC regardless of contract status Vail Fire and Emergency Services | VAILGOV.COM/FIRE January 19, 2021 - Page 91 of 124 Vail Fire and Emergency Services | VAILGOV.COM/FIRE Questions? January 19, 2021 - Page 92 of 124 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C : D R B / P E C Update P RE S E NT E R(S ): J onathan Spence, P lanning Manager AT TAC H ME N TS : Description January 6, 2021 D R B Meeting Results January 11, 2021 P E C Meeting Results January 19, 2021 - Page 93 of 124 D E S IG N R E V IE W B O AR D January 6, 2021, 3:00 P M Virtual 75 S. Frontage Road - Vail, Colorado, 81657 1.Call to Order 1.1.Register in advance for this webinar: https://us02web.zoom.us/webinar/register/W N_A8S I s353T2qs6RpBeYpirg After registering, you will receive a confirmation email containing information about joining the webinar. 1.2.Attendance Present: J ohn Rediker, Kit Austin, Doug Cahill, Peter Cope, J oe St. J ohn Absent: None 2.Main Agenda 2.1.D R B20-0556 - Sonnenalp Final review of an exterior alteration (mechanical chase) Address/Legal Description: 20 Vail Road/Lot 1, Sonnenalp Subdivision Applicant: Sonnenalp Properties I nc., represented by OZ Architecture Planner: Erik Gates J ohn Rediker moved to table to J anuary 20, 2021. Peter Cope seconded the motion and it passed (5-0). 2.2.B20-0415 - Marriott Residence Inn Final review of an exterior alteration (roof penetrations) Address/Legal Description: 1783 North Frontage Road West/Lot 1, W B Vail Subdivision Applicant: Vail Hospitality Group L L C, represented by The Richardson Design Partnership Planner: Erik Gates 1. The applicant shall provide staff a roofing plan that demonstrates the consolidation of roof penetrations into chimney structures. This plan shall be reviewed and approved by staff for conformance with the D RB preference for the reduction of roof penetrations as much as is feasible. This plan may be returned to the D RB for further review, if necessary. J ohn Rediker moved to approve with conditions. Peter Cope seconded the motion and it passed (5-0). January 19, 2021 - Page 94 of 124 2.3.D R B20-0571 - Gore Creek Meadows Final review of an exterior alteration (siding/decks/landscaping/trash) Address/Legal Description: 5020 Main Gore Place/Vail East Townhomes Applicant: Gore Creek Meadows, represented by Pierce Austin Architects Planner: Greg Roy 1. All railings shall match on the upper and lower decks or balconies. Any lower railings that the owners do not want to have match, that are able to be removed per current building code, are to be removed. 2. The revised location of the dumpster enclosures shall be approved by referral agencies prior to building permit issuance. 3. The landscape plan and tree removal is not approved with this application and will need a separate application to be reviewed and approved at a later date. Peter Cope moved to approve with conditions. J oe St. J ohn seconded the motion and it passed (3-1). Ayes:(3)Cahill, Cope, St. J ohn Nays:(1)Rediker Abstain:(1)Austin 2.4.D R B20-0576 - Out of Control L LC Final review of an addition Address/Legal Description: 1275 Westhaven Circle Unit B / Lot 46, Glen Lyon Subdivision Applicant: Out of Control L L C, Represented by Current Architects Planner: Greg Roy J ohn Rediker moved to table to a date uncertain. Peter Cope seconded the motion and it passed (5-0). 2.5.D R B20-0573 - L P L Revocable Trust Residence Final Review of Exterior Alteration (W I ndows/Consdenser) Address/Legal Description: 44 West Meadow Drive, unit 1 / Lot 1 Vail Village Filing 2 Applicant: L P L Revocable Trust, represented by RA Nelson Planner: J onathan Spence J ohn Rediker moved to approve. Peter Cope seconded the motion and it passed (5-0). 2.6.D R B20-0586 - MC O B Holdings L LC Conceptual review of new construction Address/Legal Description: 1330 Greenhill Court Units A and B / Lot 15, Glen Lyon Subdivision Applicant: MC OB Holdings LLC, represented by Scott Turnispeed Architecture and Construction Planner: Greg Roy 2.7.D R B20-0575 - Vail Marriott January 19, 2021 - Page 95 of 124 Final Review of an exterior alteration (pool/hot tub/porte cochere) Address/Legal Description: 715 W est Lionshead Circle / West Day Subdivision Applicant: Diamondrock Vail, represented by Neo Studio Planner: J onathan Spence 1. The project shall not include any fencing in excess of six (6) feet, as demonstrated on the building permit plan set. J ohn Rediker moved to approve with conditions. Peter Cope seconded the motion and it passed (5-0). 2.8.D R B20-0581 - Kirkwood Residence Conceptual review of an addition Address/Legal Description: 1464 Aspen Grove Lane/Lot 9 & 10, Block 2, Lion's Ridge Subdivision Filing 4 Applicant: J effrey & Brenda Kirkwood, represented by Berglund Architects Planner: J onathan Spence 2.9.D R B20-0544 - Children's Garden of Learning Conceptual review of new modular construction Address/Legal Description: 330 South Frontage Road West/Lot 1, Block 2, Vail Lionshead Filing 1 Applicant: Town of Vail, represented by Pierce Austin Architects Planner: J onathan Spence 3.Staff Approvals 3.1.D R B20-0349 - McMahon Residence Final review of an exterior alteration (deck) Address/Legal Description: 1612 Buffehr Creek Road Unit B21/Parcel A, Lion's Ridge Subdivision Filing 2 Applicant: Richard & Carol Mc Mahon, represented by A B Contractors Planner: J onathan Spence 3.2.D R B20-0530 - Coldwell Banker Final review of an exterior alteration (stucco/paint) Address/Legal Description: 2111 North Frontage Road West Unit C1/Vail Das Schone Condominiums Applicant: West Vail Associates LTD, represented by Studio West Planner: J onathan Spence 3.3.D R B20-0558 - Christy Sports Final review of a business sign Address/Legal Description: 520 East Lionshead Circle Unit C5/Lot 5, Block 1, Vail Lionshead Filing 1 Applicant: Christy Sports, represented by Sign Design & Graphics Planner: Erik Gates January 19, 2021 - Page 96 of 124 3.4.D R B20-0561 - Patterson Residence Final review of an exterior alteration (windows) Address/Legal Description: 1860 Meadow Ridge Road Unit A5/Lot 8 & 9, Buffehr Creek Resubdivision Applicant: Dana Patterson, represented by A Helpful Hand I nc. Planner: J onathan Spence 3.5.D R B20-0562 - Kayo Vail LL C Final review of a change to approved plans (roof material) Address/Legal Description: 3848 Bridge Road/Lot 7, Block 1, Bighorn Subdivision 1st Addition Applicant: Kayo Vail LLC, represented by Sunz Up I nc. Planner: Erik Gates 3.6.D R B20-0564 - Eye Pieces Sport Final review of a business sign Address/Legal Description: 20 Vail Road/Lot 1, Sonnenalp Subdivision Applicant: Sonnenalp Properties I nc., represented by Sign Design Planner: Erik Gates 3.7.D R B20-0565 - Treff Cafe Final review of a business sign Address/Legal Description: 20 Vail Road/Lot 1, Sonnenalp Subdivision Applicant: Sonnenalp Properties I nc., represented by Sign Design Planner: Erik Gates 3.8.D R B20-0569 - Town of Vail Final review of an exterior alteration (fire pits) Address/Legal Description: I nternational Bridge (210108204004)/Tract I , Vail Village Filing 1 Children's Fountain (210108210010)/Lot A, Block 5B, Vail Village Filing 1 Sunbird Park & Town of Vail ROW (210106325002)/Tract C, Lionshead Filing 6 Applicant: Town of Vail Planner: J onathan Spence 3.9.D R B20-0570 - W illard Living Trust Final review of a tree removal Address/Legal Description: 454 Beaver Dam Road / Lot 5, Block 2, Vail Village Filing 3 Applicant: W illard Family Trust, represented by Old Growth Tree Service Planner: J onathan Spence 3.10.D R B20-0574 - Johnson Residence Final Review of an exterior alteration (windows) Address/Legal Description: 2199 Chamonix Lane Unit 19 / Lot 4, Vail Heights Filing 1 Applicant: Nicole J ohnson, represented by Renewal By Andersen January 19, 2021 - Page 97 of 124 Planner: J onathan Spence 3.11.D R B18-0008.002 - Mountain View Final review of a change to approved plans (GRFA totals) Address/Legal Description: 434 South Frontage Road East/Lot 1, Vail Village Filing 5 Applicant: Mountain View Residences, represented by 359 Design Planner: J onathan Spence 3.12.D R B19-0514.002 - Galvin Residence Final review of a change to approved plans (roof top mechanical/stair) Address/Legal Description: 303 Gore Creek Drive Unit 11/Lot 11, Block 5, Vail Village Filing 1 Applicant: Michael P. Galvin 2014 Family Trust, represented by K H Webb Architects Planner: J onathan Spence 3.13.D R B20-0163.001 - Morgan Residence Final review of a change to approved plans (reduced scope) Address/Legal Description: 1260 Westhaven Circle Unit A/Lot 29, Glen Lyon Subdivision Applicant: Mitchell Morgan, represented by Ruzicka Architecture Planner: J onathan Spence 3.14.D R B20-0445.001 - Tresem Investments Final review of a change to approved plans (window) Address/Legal Description: 970 Fairway Drive Unit B/Lot 5, Vail Village Filing 10 Applicant: Tresem I nvestments, represented by Pierce Austin Architects Planner: J onathan Spence The applic ations and information about the proposals are available for public inspection during regular office hours at the Town of Vail Community Development Department, 75 South Frontage Road. The public is invited to attend the project orientation and the site visits that precede the public hearing in the Town of Vail Town C ounc il Chambers. Times and order of items are approximate, subject to c hange, and cannot be relied upon to determine at what time the Design Review Board will c onsider an item. Please call 970-479-2138 for additional information. Sign language interpretation available upon request with 24-hour notification, dial 711. January 19, 2021 - Page 98 of 124 P L ANNI NG AND E NV I RO NM E NTAL C O M M I S S I O N J anuary 11, 2021, 1:00 P M Virtual 75 S. F rontage Road - Vail, Colorado, 81657 1.Call to Order 1.1.Register in advance for this webinar: https://us02web.zoom.us/webinar/register/W N_9dcxqkngSgiH- zHe8UX I Eg After registering, you will receive a confirmation email containing information about joining the webinar. 1.2.Attendance Present: Brian Gillette, Rollie Kjesbo, Ludwig Kurz, J ohn-Ryan Lockman, Karen Perez, Henry Pratt, Pete Seibert Absent: None 2.Main Agenda 2.1.A request for a recommendation to the Vail Town Council to establish a new Special Development District, (Alura Vail), pursuant to Section 12-9-A Special Development (S D D) District, Vail Town Code, to allow for the development of 24 multifamily residential units in eight (8) buildings with associated site improvements, located at 1472 Matterhorn Circle/Vail Park Meadows Subdivision, and setting forth details in regard thereto. (P E C20- 0028) The applicant has requested this item be tabled to a date uncertain. 2 min. Applicant:Alura Vail LLC, represented by The Brown Studio Planner:J onathan Spence Rollie Kjesbo moved to table to a date uncertain. Brian Gillette seconded the motion and it passed (6-0). Abstain:(1)Pratt 2.2.A request for the review of variances from Section 14-10-4-C, Architectural Projections, Decks, Balconies, Steps, Bay W indows, Etc., Vail Town Code, pursuant to Section 12-17, Variances, Vail Town Code, to allow a deck more than five feet (5’) above ground level to project more than five feet (5’) into the required side (east) setback, located at 413 Gore Creek Drive/Lots 1-6, Block 4, Vail Village Filing 1, and setting forth details in regard thereto (P E C20-0030) The applicant has requested this item be tabled to February 8, 2021. 2 min. Applicant:Vail Trails Chalets, represented by Mike Devins Planner:Greg Roy January 19, 2021 - Page 99 of 124 Brian Gillette moved to table to J anuary 25, 2021. Karen Perez seconded the motion and it passed (7-0). 2.3.A request for review of a Minor Subdivision, pursuant to Section 13-4, Minor Subdivisions, Vail Town Code, to adjust a platted limit of disturbance line and replace, at a 1:1 ratio, 278 square feet of area at 1788 Alpine Drive / Lot 12, Vail Village West Filing 1, and setting forth details in regard thereto. (P E C20-0036) 30 min. Applicant:Douglas & Lana J ohnson, represented by Martin Manley Architects Planner:Greg Roy 1. Prior to construction the applicant shall obtain Design Review Board approval for the improvements shown in the plans. Planner Roy: I ntroduced the project by discussing the lot and the history of the platted limit of disturbance area. The proposal would replace the removed limit of disturbance on site so that no net loss of protected space occurs. Roy then showed some pictures of the area within the limit of disturbance. Commissioner Pratt: Asked about why the limit of disturbance line was platted. Planner Roy: We could not find the reasoning for this limit even after looking through the minutes of the original P E C proposal. Commissioner Gillette: From memory, though he was not certain, at the time of this original approval there was a council member who was a neighbor to this property, and so there was some negotiating to get the original construction approved. J eff Manley, Martin Manley Architects: Described the site in more detail and the proposal for the adjusted limit of disturbance. This change to the disturbance limit would allow the applicant to have a small patio in their back yard. Gillette: Asked a question about the existing retaining wall behind the property. Manley: Explained how the wall would be adjusted to allow for the patio improvements. Gillette: Asked how this relates to the lot’s setbacks. Manley: Showed a drawing with proposed improvements and setback lines, showing compliance with Town required setbacks. Gillette: Asked if the neighbors had been notified of this application and if they had provided any comment for the P E C. Roy: Stated that they had been notified, but that the Town had received no comments. No Public Comment. January 19, 2021 - Page 100 of 124 Commissioner Pratt: Does not feel that limits of disturbance can simply be exchanged on a foot by foot basis. Having no information on why these limits were implemented in the first place is a reason to oppose. Rollie Kjesbo moved to approve with conditions. Brian Gillette seconded the motion and it passed (6-1). Ayes:(6)Gillette, Kjesbo, Kurz, Lockman, Perez, Seibert Nays:(1)Pratt 2.4.A request for a recommendation to the Vail Town Council for a Prescribed Regulation Amendment pursuant to Section 12-3-7 Amendment, Vail Town Code to amend Section 12-23-6: Methods of Mitigation and Section 12-24- 6: Methods of Mitigation, Vail Town Code, to update the Payment of Fees in Lieu provisions of Commercial Linkage and I nclusionary Zoning, and setting forth details in regard thereto. (P E C20-0027) 60 min. Applicant:Town of Vail, represented by George Ruther Planner: Planner Spence: Stated that a letter had been given to the P E C by Mr. Ruther, but that it was being requested to be tabled. Rollie Kjesbo moved to table to J anuary 25, 2021. Brian Gillette seconded the motion and it passed (7-0). 2.5.A request for the review of a Conditional Use Permit, pursuant to Section 12-16, Conditional Use Permits, Vail Town Code, for a Child Daycare Center, a Conditional Use in the General Use (GU) District, located at 330 South Frontage Road W est/Charter Bus Lot/Lot 1, Block 2, Vail Lionshead Filing No. 1, and setting forth details in regard thereto. (P E C20-0031) 30 min. Applicant:Town of Vail, represented by Pierce Austin Architects Planner:J onathan Spence 1. Approval of this Conditional Use is contingent upon the applicant obtaining Town of Vail design review approval for this proposal. 2. The approval period for this Conditional Use Permit shall terminate 5 years from the date of the first Certificate of Occupancy for the project. Extensions beyond this period shall only be through future Planning and Environmental Commission action. The applicant shall return to the Planning and Environmental Commission within 3 years of the date of the first Certificate of Occupancy for the project for an update on the status of the project and permanent location for the Children’s Garden of Learning. 3. The Town of Vail shall, within 9 months of the date of P E C approval, shall explore the feasibility of widening the north side of South Frontage Road between Fire Station #3 and Chamonix Lane and return to the P E C with an update. 4. Prior to the issuance of the first Certificate of Occupancy for the project, the applicant and the operator will provide for staff review and approval a plan for staggered arrival and departure times to alleviate congestion should the proposed traffic controls prove insufficient. Planner Spence: Explained that the P E C had continued this item from that last meeting of last year. He then explained the requests of information made by the P E C. The P E C asked for information about the relocation of the existing charter bus lot, information on traffic flow, and information on peak traffic conflicts exiting the parking garage. January 19, 2021 - Page 101 of 124 Tom Kassmel: Explained the current use of the charter bus lot. Explained that people can pay the Town to use this lot for oversized vehicles in the winter. No fee is charged in the summer and parking there is done on a first- come first-served basis. For the current relocation, the town is proposing relocating these vehicles to W est Vail street parking, with plans for a permanent relocation site to come during the W est Vail Master Plan process. Tom next showed a few diagrams depicting the temporary relocation areas. Parking areas would change based on the winter and summer season, with summer season parking closer to the Safeway parking lot. Stated that street parking to the west of the fire station rarely fills up even in the winter season. Commissioner Perez: Asked about parking numbers in the charter bus lot for the summer season. Remembers that the Town had tracked parking in the parking facilities previously. Kassmel: Stated that the charter bus lot had not been included with that. Charter bus lot summer numbers are not tracked because parking is allowed there without a permit in that season. Tom then showed diagrams of parking numbers in West Vail from the past two seasons and this season so far. Tom also showed a diagram of vehicles present at the Children’s Garden of Learning throughout a normal operating week. Perez: Asked if the Children’s Garden of Learning spaces were standard vehicle size. Parents picking up and dropping off kids have to adjust things like car seats adding to the possible clutter during peak hours. Kassmel: Stated these were normal sized parking spots and then showed a diagram of the proposed site plan. Gillette: Stated that he agrees with Perez’s point. W onders if having wider spaces even at the cost of a parking spot might help with traffic flow at the proposed location. Kassmel: Stated at the current Children’s Garden of Learning site. The 4 parking spots near the building fill up first before other vehicles park in the circle for pick-ups. The intent for the new location is to also have staff park in the parking garage itself. Gillette: Asked about the logistics of the relocated charter bus parking. Asked if the town would still collect fees. Kassmel: These specifics still need to be worked out. Spence: Pointed out that West Vail street parking is not intended to be the permanent site for these oversized vehicles. This will be hashed out during the Civic Area Plan buildout and the W est Vail Master Plan process. Commissioner Lockman: Asked about how many days these oversized vehicles typically stayed in the charter bus lot. Kassmel: Stated that maybe 10 vehicles a year stayed in the bus lot for multiple days. Chairman Kurz: Asked about using Ford Park parking for this relocation. I nterested in seeing if the Town can spread this relocation impact around town rather than concentrating these oversized vehicles just to West Vail. January 19, 2021 - Page 102 of 124 Kassmel: Stated that this may be an option in the future, but that the lot is currently not properly designed for this purpose. Gillette: Asked about how the proposed 5 year limit to this conditional permit would be tracked. Spence: Stated that the Town’s internal software, Magnet, keeps track of this. Gillette: W ants to have this expire after 3 years so that the progress of finding a permanent location of the Children’s Garden of Learning can be re-evaluated. Spence: Cautioned against having the permit expire in 3 years, suggesting a condition that a report be submitted to the P E C in 3 years instead. Kurz: Likes the plan of having the C UP expire in 5 years, but requiring a report from staff or council in 3 years. Perez: Wants a mandate for the 3-year report as C UP conditions are sometimes ignored. Spence: Asked for clarification on conditions of approval for C UPs that aren’t enforced. Perez: Gave an example of the Vail Mountain School not having a student enrollment report submitted years after they were conditioned to. Not meant to single that project out specifically as there are other examples of unfulfilled C UP conditions. Spence: Asked that staff be contacted after the meeting about other conditions that are being violated in other C UPs. Gillette: Thinks that the schedule for pick up and drop off at this proposed location needs to be more prescribed. Kassmel: Stated that if issues arise in the future, we have the ability to set that up with the school. Perez: Asked about metering for vehicles entering the site. W ants to know if there is any structure in place to separate the Children’s Garden of Learning use from the general public parking. W hat is in place to prevent skiers, for example, from parking in the temporary lot. Kassmel: Says there is signage in place and there are also the parking attendants for the main lot right next to this location. Also stated that there are cameras in this area. Public Comment Opened J ohn Rediker: Expressed concerns about the movement of the oversized vehicles to W est Vail. This is not a long term solution and is concerned from the staff memo that staff is treating this as a long term solution. Says that the pictures submitted to the P E C do not accurately show how crowded the skier parking in W est Vail is. Even temporary parking here is going to disrupt skiers and locals. I n regard to the possible 3 year re-evaluation January 19, 2021 - Page 103 of 124 condition, feels that this doesn’t have any teeth. W ants stronger language requiring a permanent site for the Children’s Garden of Learning in 3-5 years. Rediker is also on the West Vail Master Plan committee and they were not informed of this temporary oversized vehicle relocation by staff. Dick Cleveland: Reiterated that Rediker ’s comments were accurate. W est Vail did not oppose skier parking in West Vail originally, but have since had residents express concerns to the Town about the safety of this parking. Snow removal from the frontage road and freeway forces this skier parking to be moved to the very edge of the road. Asking oversized vehicles to park here as well will create severe traffic issues along the frontage road. Thinks this relocation is a bad idea. Oversized vehicles housed by the Town should be located off of the road like is done currently. I n a worse snow year this will create a great safety issue. Public Comment Closed Gillette: W ants to hear from public works about the safety and snow removal issue. Kassmel: On certain days vehicles along the frontage road are pushed to the edge of the shoulder. The areas that are being proposed for the oversized vehicles are less trafficked and have less vehicle volume throughout the day. Public works could also prioritize these areas to have more aggressive snow removal protocol. Commissioner Kjesbo: Asked if there is any widening that could be done on the north side of the frontage road to provide more parking. Greg Hall: Stated that this is conceivably possible. W ould also have to coordinate with C D OT. Gillette: Thinks that as part of this approval, making this frontage area as wide as possible should be conditioned. Commissioner Seibert: Clarified that the snow issues are happening along the portion of the frontage road in front of the commercial area. Hall: Stated that the snow issue is most commonly reported from the west of the fire station actually. Seibert: I t sounds like the parking issue to the west of the fire station is not a parking issue then, more of a snow management issue. Agrees that there needs to be a backup plan for managing pick-up and drop-off issues at the proposed temporary Children’s Garden of Learning location. Hearing that the largest issue with this approval is the reactive management of parking as a result of this relocation. Kurz: W as hoping this could be settled, but there are still outstanding concerns with safety of the relocated parking. Feels that many of the management issues with Children’s Garden of Learning operation have been addressed. Spence: Asked if the board would be interested in a condition of approval that this plan be re-evaluated in a year. Gillette: Thinks that a condition of approval should be made that the town has January 19, 2021 - Page 104 of 124 a plan for staggered pick-up times in case it is needed in the future at this temporary site. Some discussion among the board and staff occurred regarding a 1 year or 3 year review. The general consensus is that a 3 year review is more useful. Perez: Wants the conditions of approval for this project to be shared at the next community advisory board meeting for the W est Vail Master Plan. Hall: Pointed out that there is a parking task force that will also be reviewing the plans for future oversized vehicle parking. There is a yearly review of overflow parking. Kjesbo: Wants to see what can be done to widen the frontage road in West Vail. Gillette: I f there was a condition for exploring the option of widening the north side of the frontage road west of the fire station, when could we expect that from public works. Kassmel: Hard to say as a meeting would need to be organized with C D OT to explore options. Likely a 6-9 month range. Gillette: The proposed conditions are, setting up a staggered parking plan for the C GL, have the C UP expire after 5 years with a review in 3 years, a 9 month review of the possibility of expanding the W est Vail frontage road, and a standard condition of requiring D RB review. Brian Gillette moved to approve with conditions. Rollie Kjesbo seconded the motion and it passed (7-0). 3.Approval of Minutes 3.1.December 28, 2020 P E C Results Rollie Kjesbo moved to approve. Karen Perez seconded the motion and it passed (6-0). Abstain:(1)Seibert 4.Adjournment Karen Perez moved to adjourn. Brian Gillette seconded the motion and it died for lack of second (7-0). The applications and information about the proposals are available for public inspec tion during regular offic e hours at the Town of Vail Community Development Department, 75 South Frontage Road. The public is invited to attend the project orientation and the site vis its that prec ede the public hearing in the Tow n of Vail Community Development Department. Times and order of items are approximate, subject to c hange, and c annot be relied upon to determine at w hat time the Planning and Environmental Commission w ill c onsider an item. Please c all (970) 479-2138 for additional information. Please call 711 for sign language interpretation 48 hour prior to meeting time. Community Development Department January 19, 2021 - Page 105 of 124 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C : Approved A I P P Dec. 7, 2020 Minutes AT TAC H ME N TS : Description Dec. 7, 2020_Minutes January 19, 2021 - Page 106 of 124 Public Notice - Art in Public Places Board Meeting Minutes Monday, December 7, 2020 - 8:30 a.m. Virtual Webinar/COVID-19 https://us02web.zoom.us/j/81675188934 AIPP Board members present: Tracy Gordon, Susanne Graf, Kathy Langenwalter, Courtney St. John, Kara Woods Others present: Molly Eppard, AIPP Coordinator 1. Approval of November 2nd and 9th meeting minutes. 2. No citizen input. 3. 14th Annual Winterfest Ice Installation & Lantern Display Update • Ice sculptors are flexible with installation timeline due to lack of snow. We need snow to trench the cables for the lights. People enjoy seeing the process, so it should be fine with starting on the 20th. • Doe Browning is continuing to make a charitable contribution to this year’s Winterfest. • Promotions & marketing of Winterfest: 4 x 9 rack card, push to artinvail.com website, Vail Daily ½ page ads, social media, A-frame signs near installation, Art in Vail mail chimp, Concierge informational email • Lantern kits and video ready by Dec. 14. Barrett Woods is volunteering to put the kits together which will be picked up at Welcome Center. Many requests for the free kits have already been received. • Molly will begin the install of the paper lantern display on the International Bridge with Public Works tomorrow. 110 total lanterns created by First – Fourth grade students of VMS. They will be just as delightful to see during the daytime. • Guests can add their lanterns to the shepherd hooks in the planters on the International Bridge. • Lantern kits will include - watercolor set, winter themed stickers, lights/pipe cleaner, pipe cleaner handle, instructions on finding video on demand and how to display. AIPP rack card will be in kit. 5. Clubhouse art discussion/update • Working on informational plaque for Jerry Ford posters & two new art works. • Reframing of signed golf print. • Outdoor art discussion including artists: Margaret Thompson, Maeve Eichelberger, Kasia Polkowska, Bryan Saren, Kevin Robb. • Molly reminds Board of nature inspired direction requested by VRD for the space and user groups – especially weddings and banquets. • The Board discusses various options at the entrance to the southside of the clubhouse – event space. • Courtney recommends looking at another artist who works in a more natural conventional subject matter similar to the oversized pinecone installations. • Kara recommends gathering more information and confer with the artists for our next meeting, so the Board can finalize a decision. 6. Coordinator updates. • LFS installation at library will be removed before the holidays. The Board asks Molly to store the installation, so they can consider it for future use. January 19, 2021 - Page 107 of 124 • Vail Symposium print signage is being created. • Molly would like for the Board to focus on Summer installations with consideration of social distancing, as well as locations for additional murals. 7. No other matters from the Board. 8. Meeting adjourned. January 19, 2021 - Page 108 of 124 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C : V L HA Meeting Minutes D ecember 8, 2020 AT TAC H ME N TS : Description V L H A Meeting Minutes December 8, 2020 January 19, 2021 - Page 109 of 124 Vail Local Housing Authority Meeting Minutes December 8, 2020 3:00 PM Zoom Virtual Meeting 75 S. Frontage Road - Vail, Colorado, 81657 Members Present Members Absent Steve Lindstrom, Chair Molly Morales Mary McDougall James Wilkins Greg Moffet Staff: George Ruther, Housing Director Lynne Campbell, Housing Coordinator 1. Call to Order 1.1. Virtual Meeting Part 1 (pre -Executive Session) 1.2. Virtual Meeting Part 2 (post Executive Session) 1.3. Call to Order A quorum is present, Lindstrom called the meeting to order at 3:00PM. Morales is absent. 2. Citizen Participation 2.1. Citizen Participation No one from the public is in attendance. 3. Approval of Minutes 3.1. VLHA November 24, 2020 Meeting Minutes MOTION: WILKINS SECOND: MC DOUGALL VOTE: 3-0 APPROVED 4. Main Agenda 4.1. Commercial Linkage / Inclusionary Zoning Update Presenter: Andrew Knudtsen & Rachel Shindman, Economic Planning Systems Ruther provided overview of a draft memo noting the Housing department is looking for input regarding the memo’s section 3. Recommendation. Town Council has expressed interest in reviewing and potentially updating the Town’s Inclusionary Zoning and Commercial Linkage policies. The Housing department has discussed with PEC providing background and is scheduled to worksession with PEC for additional input on policy related issues on December 14th. Discussion is still around policy making and we may need additional feedback from the policy makers. Fee-in-Lieu Payment Calculation. Currently fee -in-lieu addresses the gap in affordability between current sales in Vail and 80% of AMI in EC. Fees haven’t been updated as often as they could be, and data needed is not easily obtained. How can the Town look differently January 19, 2021 - Page 110 of 124 how fee-in-lieu is calculated? There are two potential data sources. First, MLS sales data where projection is more closely related to Vail sales. Compare this to actual cost to constructing deed-restricted homes in Vail. A matrix is provided in EPS’ presentation. Today’s goal is to get direction from VLHA which method to calculate fees-in-lieu to recommend to Town Council. EPS recommends using this method last Mitigation Rate. Town of Vail’s current rate is 20% mitigation of net new floor area for commercial development and 10% of net new floor area for residential development. Residential development is inclusionary zoning. Peer resorts rates are higher than TOV rates today. The Town lets the applicant decide what type of unit is best to solve their housing needs. Developers and applicants are not looking for future property owner interest. Staff recommends increasing rates for both commercial linkage and inclusionary zoning. EPS reviewed their fee methodology comparison. Four methods of data gathering are compared. Major components of data are the timeliness of data being used and how easy is it to update. EPS recommended MLS as best data source where the data can be segmented by property age and geography. The Authority agreed to pursue using MLS for data. A future meeting will be held to review what the rate will be. The Town’s nexus study was last updated in 2016. Rates were based on 100% of each specific land use. EPS discussed the three (3) mitigation rate levers. 1. Generation Rates – how many employees coming from commercial rate, won’t change or residential which will be established. Currently set at 100% of employees generated and based on rational nexus study done in 2016 2. Percentage or Rate – developers will be responsible 3. Cost of Percentage or Rate - address this last. EPS and VLHA will return at later date to discuss specifics of increase EPS is looking to generate a parallel review on residential as was done for commercial development. EPS has description of methodology which will be shared with Authority. Prioritization of Mitigation Methods. Method utilized by developers is generally building onsite units, offsite units are typically utilized by larger developments and fee-in-lieu when less than a whole employee is required or smaller developments. Since 2015 the Town has collected over $3 million onsite vs. offsite options. The Town does not use prioritization of mitigation methods today. Staff recommends VLHA recommends to Council the order of prioritization methods listed in the memo on pages four (4) and five (5). Recommendation Order: 1. On-site units 2. Off-site units – either an incentive or disincentive to use this method, could be new units constructed off-site or purchase a unit 3. Off-site units outside the Town of Vail (4X multiplier) – to be discussed further January 19, 2021 - Page 111 of 124 4. Conveyance of property on-site or off-site – land bank, conveyance of raw land 5. Payment of fee in lieu – potentially the last resort available to developer EPS stated other communities require a specific order and developers are only allowed to go to a different method if they prove they cannot provide the previous method. Application of Regulations. Commercial linkage applies to all Town of Vail commercial areas. Inclusionary Zoning applies to residential zoning. Staff recommends the Town amend the Town’s zoning code to add residential linkage as a mitigation tool for residential development and redevelopment. The Authority is interested in assessing the addition of residential linkage. EPS will provide details and comparables at a future meeting. Next steps EPS and Housing will present to PEC at December 14, 2020 meeting and Council on January 5, 2021. 4.2. Eagle County Housing Guidelines Update – Discussion Presenter: Tori Franks, Eagle County Real Estate and Development Manager Tori Franks provided an update regarding Eagle County’s housing guidelines. She noted unlike Vail the County guidelines have been kept outside of the County code. Their housing administrative procedures are updated annually. The housing guidelines are being updated in a three-phase process with phase to align with the County’s updates to the Land Use Regulations rewrite, comprehensive plan update and new visioning process. Phase II goal is to update mitigation methods, public benefit, to respond to the housing market, add flexibility and modify language to match guidelines versus regulatory. They were able to include many comment ideas into the draft. A summary for major changes is listed in Frank’s presentation. Frank’s invited VLHA to provide comments during the County’s update. She will advise the Town’s housing staff regarding timing of those comments. 4.3. VLHA 2020 Annual Budget update and 2021 Proposed Budget, Resolution 27, Series of 2020 Presenter: Carlie Smith, Town of Vail Financial Services Manager Smith and Campbell provided a current 2020 budget forecast and a 2021 budget overview. The Authority is agreement with the proposed budget. Moffet moved to approve Resolution No. 27, Series of 2020. MOTION: MOFFET SECOND: WILKINS VOTE: 4-0 APPROVED 4.4. West Middle Creek Rezoning Application Presenter: George Ruther, Housing Director Ruther provided a proposal for rezoning the West Middle Creek Parcel. Council did express interest in rezoning to Housing Zone District. Council is looking for opportunity to develop in the future. A portion of land is owned by CDOT who has expressed interest in selling or trading to the Town. A vehicular easement was granted from Middle Creek Village during the Middle Creek Village amendments which will allow ease of access to the site. January 19, 2021 - Page 112 of 124 Council would initiate the application and seeking VLHA’s partnership with Vail Home Partners to act on Council’s behalf. Acting as agent you would direct/lead Town staff during the review process. The property is currently zoned Natural Area Preservation District (NAPD) with some steep slopes however the site is deemed developable. After more studies staff will come back with a plan. Only a portion of the site would be rezoned, very west portion of the lot. A majority of the Authority agreed to support moving rezoning discussion forward. Moffet is unsure of rezoning the parcel from NAPD. VLHA’s recommendation will go before Council on December 15th for their recommendation. Ruther will forward a copy of the memo to VLHA prior to the meeting. 4.5. 2020 Semi Annual Update on Housing Presenter: George Ruther, Housing Director Twice annual the Housing Authority provides an update to Council on progress of goals and status. Ruther suggested including future opportunities for housing. One opportunity is the CDOT East Vail parcel at the corner of Columbine and Spruce which CDOT wants to sell. The update will be provided at the December 15, 2020 Council meeting. 5. Matters from the Chairman and Authority Members 5.1. Matters from the Chairman and Authority Members Presenter: Steve Lindstrom, Chairman There are no updates from the Authority. 6. Executive Session 6.1. Executive Session per C.R.S. §24-6-402(4)(a)(e) - to discuss the purchase, acquisition, lease, transfer, or sale of property interests and to determine positions, develop a strategy and instruct negotiators, regarding: submitted Vail InDEED applications and program details. Presenter: Lynne Campbell, Housing Coordinator 7. Any Action as a Result of Executive Session 7.1. Action as a Result of Executive Session McDonald recommended staff continue with Vail InDEED negotiations as discussed in executive session. MOTION: McDOUGALL SECOND: MOFFET VOTE: 4-0 APPROVED 8. Adjournment 8.1. Adjournment 5:32PM (estimated time) MOTION: MOFFET SECOND: McDOUGALL VOTE: 4-0 APPROVED 9. Future Agenda Items 9.1. January 19, 2021 - Page 113 of 124 • Land Banking (sale of GRFA) • Public Health Housing Incentive, Eagle County Health 10. Next Meeting Date 10.1. Next Meeting Date December 22, 2020 Meeting agendas and materials can be accessed prior to meeting day on the Town of Vail website www.vailgov.com. All housing authority meetings are open to the public. Times and order of agenda are approximate, subject to change, and cannot be relied upon to determine at what time the Vail Local Housing Authority will discuss an item. Please call (970) 479-2150 for additional information. Please call 711 for sign language interpretation 48 hours prior to meeting time. Housing Department January 19, 2021 - Page 114 of 124 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C : V L HA S pecial Executive S ession Meeting Minutes December 15, 2020 AT TAC H ME N TS : Description 2020-12-15 V LH A Special Executive Session Meeting Minutes January 19, 2021 - Page 115 of 124 Vail Local Housing Authority Meeting Minutes December 15, 2020 Special Executive Meeting 10:30 AM Zoom Virtual Meeting 75 S. Frontage Road - Vail, Colorado, 81657 MEMBERS PRESENT MEMBERS ABSENT Steve Lindstrom Molly Morales Mary McDougall James Wilkins Greg Moffet Staff George Ruther, Housing Director Lynne Campbell, Housing Coordinator 1. Call to Order 1.1. Zoom Meeting 1 (call to order pre-executive session) 1.2. Zoom Meeting 2 (post executive session) A quorum is present, Lindstrom called the meeting to order at 10:41 AM. 2. Citizen Participation 2.1. Citizen Participation No one from the public is in attendance. Lindstrom noted at the December 14, 2020 PEC meeting the members agreed to move inclusionary zoning and commercial linkage forward to Council. PEC wanted to add a 5th item to the recommendations to include catch up not just keep up. The Authority requested a joint meeting with PEC, VLHA and Council to have policy discussion. Housing will add a joint policy discussion meeting to a future VLHA agenda as well to review the adopted housing policies. Moffet motioned enter executive session to review Vail InDEED applications. MOTION: MOFFET SECOND: MC DOUGALL VOTE: 3-0 APPROVED 3. Executive Session 3.1. Executive Session per C.R.S. §24-6-402(4)(a)(e) - to discuss the purchase, acquisition, lease, transfer, or sale of property interests and to determine positions, develop a strategy and instruct negotiators, regarding: submitted Vail InDEED January 19, 2021 - Page 116 of 124 applications and program details. Presenter: Lynne Campbell, Housing Coordinator 4. Any Action as a Result of Executive Session 4.1. Action as Results of Executive Session Moffet made a motion recommending staff continue with Vail InDEED application negotiations as discussed in executive session. MOTION: MOFFET SECOND: MC DOUGALL VOTE: 3-0 APPROVED 5. Adjournment 5.1. Adjournment 11:00AM (estimated time) MOTION: MOFFET SECOND: MC DOUGALL VOTE: 3-0 APPROVED 6. Next Meeting Date 6.1. Next Meeting Date January 12, 2021 December 22, 2020, has been cancelled Meeting agendas and materials can be accessed prior to meeting day on the Town of Vail website www.vailgov.com. All housing authority meetings are open to the public. Times and order of agenda are approximate, subject to change, and cannot be relied upon to determine at what time the Vail Local Housing Authority will discuss an item. Please call (970) 479-2150 for additional information. Please call 711 for sign language interpretation 48 hours prior to meeting time. Housing Department Special Executive Meeting January 19, 2021 - Page 117 of 124 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C : V L HA Meeting Minutes D ecember 22, 2020 AT TAC H ME N TS : Description V L H A Meeting Minutes December 22, 2020 January 19, 2021 - Page 118 of 124 Vail Local Housing Authority Meeting Minutes December 22, 2020 3:00 PM Zoom Virtual Meeting 75 S. Frontage Road - Vail, Colorado, 81657 MEMBERS PRESENT MEMBERS ABSENT Steve Lindstrom Molly Morales Greg Moffet Mary McDougall James Wilkins Staff Present George Ruther, Housing Director Lynne Campbell, Housing Coordinator 1. Call to Order 1.1. Zoom Meeting 1.2. Call to Order A quorum being present Lindstrom called the meeting to order at 3:01PM. 2. Main Agenda 2.1. West Middle Creek Rezoning Application Presenter: Matt Gennett, Community Development Director Matt Gennett presented a draft memo for re-designation of the West Middle Creek parcel. Currently the parcel is zoned Natural Area Preservation with a request to rezone to the Housing District. Per Gennett there are several steps required to accomplish the rezoning: amend the Comprehensive Plan, amend the Land Use Plan to reflect medium density multifamily (MDMF) or high density multifamily (HDMF) or establish a new district named Housing. The goal will be to rezone a portion of the existing NAP area. The next PEC submittal is due January 11, 2021 for the February 9, 2021 meeting. Due to timing it is most likely the application will be heard on the February 22, 2021 meeting. Gennett stated PEC won’t likely make a recommendation at the first meeting due to public input. The application and recommendation could go to the March 1, 2021 Council meeting. Discussion ensued regarding Council direction, process and timelines. January 19, 2021 - Page 119 of 124 Summary of Rezoning Process: Subdivision plat Amend land use plan No action required by VLHA 3. Matters from the Chairman and Authority Members 3.1. Matters from the Chairman and Authority Members Presenter: Steve Lindstrom, Chairman Lindstrom reminded the Autho rity the following items are being heard at Council’s January 5, 2021 meeting. • 2020 semi-annual update • Inclusionary Zoning and Commercial Linkage update • Middle Creek Lot 3 Update 4. Adjournment 4.1. Adjournment 3:30PM (estimated time) Moffet made a motion to adjourn the meeting at 3:58PM. MOTION: MOFFET SECOND: WILKINS VOT E: 3-0 APPROVED 5. Future Agenda Items • Land Banking (sale of GRFA) • Public Health Housing Incentive, Eagle County Health • Joint VLHA, Town Council, Planning & Environmental Commission Meeting Regarding Commercial Linkage/Inclusionary Zoning and Adopted Housing Policy Review 6. Next Meeting Date 6.1. Next Meeting Date January 12, 2021 Meeting agendas and materials can be accessed prior to meeting day on the Town of Vail website www.vailgov.com. All housing authority meetings are open to the public. Times and order of agenda are approximate, subject to change, and cannot be relied upon to determine at what time the Vail Local Housing Authority will discuss an item. Please call (970) 479 -2150 for additional information. Please call 711 for sign language interpretation 48 hours prior to meeting time. Housing Department January 19, 2021 - Page 120 of 124 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C : Value P ass allowance at Red S andstone Parking Garage W inter 2020-2021 AT TAC H ME N TS : Description Staff Memo January 19, 2021 - Page 121 of 124 1 TO: Vail Town Council FROM: Greg Hall, Director of Public Works and Transportation DATE: January 19, 2021 SUBJECT: Value Pass allowance at Red Sandstone Parking Garage Winter 2020-2021 I. PURPOSE The purpose of this item is to:  Inform the Town Council staff will allow the use of Value Passes at the Red Sandstone Parking Garage for the remainder of the current winter season. II. BACKGROUND The use of Value passes at Red Sandstone Parking Structure was delayed at the beginning of the season to ensure availability for Red Parking Pass holders. This year the number of Red Parking passes sold increased from 71 last year to 167 this year. Last year in January, town staff allowed Red Sandstone Parking Garage to be used by value pass holders. Even though additional passes have been sold, usage patterns show there is additional capacity especially on levels 3 and 4. The Red Sandstone Parking Garage provides 120 spaces every day and up to 160 spaces during non-school days. It is recommended at this time to allow for the rest of this season that the garages be available to Value Passes as was allowed mid-season last year. On Non-peak days Vail Value pass holders would be charged $ 5 and Eagle County Value pass holders would be charged $ 10. On peak days Vail Value pass holders would be charged $ 10 and Eagle County Value pass holders would be charged $ 15. This will allow access of the additional parking capacity of the Red Sandstone Parking Garage to more users. VI. ACTION REQUESTED The item is for informational purposes on the proposed changes. VII. STAFF RECOMMENDATION Staff is preparing to allow value passes at the Red Sandstone Garage. The rate structure will be the same as last year. January 19, 2021 - Page 122 of 124 2 January 19, 2021 - Page 123 of 124 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C : Recess 5:10 pm (estimate) January 19, 2021 - Page 124 of 124