HomeMy WebLinkAbout2021-01-19 Agenda and Supporting Documentation Town Council Afternoon Meeting Agenda
VAIL TO W N C O U N C IL R E G U L AR ME E T IN G
Agenda
Virtual
1:30 P M, January 19, 2021
Meeting to be held Virtually (access H igh Five Access Media
livestr eam https://www.highfivemedia.org/live-five the day of
the meeting and visit https://www.vailgov.com/town-council to
participate in public comment)
Notes:
Times of items are approximate, subject to change, and c annot be relied upon to determine what time Council will
consider an item.
Public c omment on any agenda item may be solicited by the Town Council.
1.E xecutive Session
1.1.Executive Session, pursuant to C .R.S. §24-6-402(4)(b)(e) - to have a
conferenc e with the Town A ttorney to receive legal advic e on spec ific legal
questions; and to determine positions, develop a negotiating strategy and
instruct negotiators regarding: 1) negotiations with Triumph Development
regarding the potential development of deed restricted housing and the
reloc ation of the approved development project known as B ooth Heights
90 min.
Presenter(s): Matt Mire, Town Attorney
2.The Afternoon Regular Meeting will reconvene at 3:00 p.m
3.P resentation / Discussion
3.1.Vac cination I mplementation Update during Public Health C risis 20 min.
Presenter(s): Scott Robson, Town Manager, Heath Harmon, Eagle County
Public Health, W ill Cook, Vail Health
Action Requested of Counc il: I nformational only.
Bac kground: An update will be presented about C OV I D -19 vac cination
implementation during the public health crisis. Eagle County announc ed its
new system for the vaccine rollout would allow eligible groups to fill out an
online form or call to sign up and said if the number of sign-ups exc eeded
the available doses, future appointments would be issued based on a lottery
system. This update was released after some c onfusion oc curred during
the initial vac cine signup process. For more C OV I D 19 information,
ac cess: https://sites.google.c om/eaglecounty.us/covid/.
3.2.Crown C astle Presentation about Town of Vail Cellular P hone Network 30 min.
Presenter(s): TJ J ohnson,Town of Vail I T Director; Gannon S utter, Sc ott
Harry, Geri Freeman, C rown Castle Representatives
Action Requested of Counc il: I nformational
Bac kground: Crown Castle worked with the town prior to the 2015 W orld
Championships to improve the its c ellular phone coverage by implementing
a Distributed Antenna S ystem (D A S) in several key areas of the town.
This presentation will include current information on the town’s cellular
January 19, 2021 - Page 1 of 124
phone coverage and capac ity, rec ommendations to improve and/or
enhanc e these services, as well as information about 5G servic es and
opportunities that may be available to the town.
3.3.Update on Gore Creek A quatic Macroinvertebrates 45 min.
Presenter(s): Pete W adden, W atershed Educ ation Coordinator, D ave
Rees, Timberline Aquatic s
Action Requested of Counc il: Listen to presentation and ask questions.
Bac kground: Gore Creek has been listed as an impaired waterway by
Colorado Department of Health and Environment since 2012 for failure to
meet state standards for aquatic life. This listing is based on standards set
for populations of aquatic invertebrates.
3.4.Review of 2020 I nsurance Servic es Offic e - Public Protec tion
Classification Evaluation
20 min.
Presenter(s): Mark Novak-Fire C hief
Action Requested of Counc il: D iscussion item
Bac kground: Every 5 years the I nsuranc e Services Offic e conduc ts an
analysis of various fire suppression related c apabilities. Based upon this
analysis, a Public Protec tion C lassific ation is issued which is used to
determine insurance rates in the area. Vail Fire and Emergency servic es
has received the results of the 2020 evaluation which will be effec tive in
Marc h 2021. Staff will provide an overview of the Public Protec tion
Classification.
4.D R B / PEC Update (5 min.)
4.1.D RB / P E C Update
Presenter(s): J onathan S penc e, Planning Manager
5.Information U pdate
5.1.Approved A I P P Dec. 7, 2020 Minutes
5.2.VLHA Meeting Minutes December 8, 2020
5.3.VLHA Special Executive S ession Meeting Minutes December 15, 2020
5.4.VLHA Meeting Minutes December 22, 2020
5.5.Value Pass allowance at Red Sandstone Parking Garage W inter 2020-
2021
6.Matters from Mayor, Council and Committee Reports (10 min.)
7.Recess
7.1.Rec ess 5:10 pm (estimate)
January 19, 2021 - Page 2 of 124
Meeting agendas and materials c an be ac cessed prior to meeting day on the Town of Vail website
www.vailgov.com. All town council meetings will be streamed live by High Five Ac cess Media and available for
public viewing as the meeting is happening. The meeting videos are also posted to High Five Ac cess Media
website the week following meeting day, www.highfivemedia.org.
Please call 970-479-2136 for additional information. Sign language interpretation is available upon request with 48
hour notification dial 711.
January 19, 2021 - Page 3 of 124
VA I L TO W N C O UNC I L A G E ND A ME MO
I T E M /T O P I C : E xecutive S ession, pursuant to C .R .S. §24-6-402(4)(b)(e) - to have a conference
with the Town A ttorney to receive legal advice on specif ic legal questions; and to determine
positions, develop a negotiating strategy and instruct negotiators regarding: 1) negotiations with
Triumph Development regarding the potential development of deed restricted housing and the
relocation of the approved development project known as B ooth Heights
P RE S E NT E R(S ): Matt Mire, Town A ttorney
January 19, 2021 - Page 4 of 124
VA I L TO W N C O UNC I L A G E ND A ME MO
I T E M /T O P I C : Vaccination I mplementation Update during P ublic Health Crisis
P RE S E NT E R(S ): Scott R obson, Town Manager, Heath Harmon, E agle C ounty P ublic Health,
W ill C ook, Vail Health
AC T IO N RE Q UE S T E D O F C O UNC IL : I nf ormational only.
B AC K G RO UND: A n update will be presented about C O V I D-19 vaccination implementation
during the public health crisis. Eagle County announced its new system f or the vaccine rollout
would allow eligible groups to f ill out an online form or call to sign up and said if the number of sign-
ups exceeded the available doses, future appointments would be issued based on a lottery
system. This update was released after some confusion occurred during the initial vaccine signup
process. F or more C O V I D 19 information, access:
https://sites.google.com/eaglecounty.us/covid/.
January 19, 2021 - Page 5 of 124
VA I L TO W N C O UNC I L A G E ND A ME MO
I T E M /T O P I C : Crown Castle P resentation about Town of Vail Cellular P hone Network
P RE S E NT E R(S ): T J J ohnson,Town of Vail I T Director; Gannon S utter, Scott Harry, Geri
F reeman, Crown Castle Representatives
AC T IO N RE Q UE S T E D O F C O UNC IL : I nf ormational
B AC K G RO UND: C rown C astle worked with the town prior to the 2015 World C hampionships to
improve the its cellular phone coverage by implementing a Distributed A ntenna S ystem (D A S) in
several key areas of the town. This presentation will include current information on the town’s
cellular phone coverage and capacity, recommendations to improve and/or enhance these
services, as well as information about 5G services and opportunities that may be available to the
town.
AT TAC H ME N TS :
Description
Crown Castle Memorandum
Presentation
January 19, 2021 - Page 6 of 124
To: Vail Town Council
From: TJ Johnson – Town of Vail IT Director
Gannon Sutter, Scott Harry, Geri Freeman – Crown Castle Representatives
Date: January 19, 2021
Subject: Crown Castle Presentation about Town of Vail Cellular Phone Network
I. ITEM/TOPIC
Crown Castle will present information to the Council regarding our cellular phone
network and possible updates to improve the network
II. ACTION REQUESTED OF COUNCIL
Informational presentation. The possibility of additional projects between the Town and
Crown Castle is something to keep in mind. Questions encouraged.
III. BACKGROUND
Summary
Crown Castle worked with the town prior to the 2015 World Championships to improve
the its cellular phone coverage by implementing a Distributed Antenna System (DAS) in
several key areas of the town. This presentation will include current information on the
town’s cellular phone coverage and capacity, recommendations to improve and/or
enhance these services, as well as information about 5G services and opportunities that
may be available to the town.
Detail
The town entered into an agreement with Crown Castle in 2012 to provide the following:
• An indoor DAS for the Vail Transportation Center – this has since been retired.
• An extended outdoor DAS network to provide better cellphone coverage in key
areas of the town
• A Wi-fi network that could be run using portions of the same infrastructure (fiber
routes, towers, etc.)
• Access to and use of 12 strands of fiber specifically for the Town and any desired
partners
The initial nodes were in place prior to the 2015 World Championships, as required, and
has been expanded so that today we have 29 nodes that are part of the DAS network.
January 19, 2021 - Page 7 of 124
Town of Vail Page 2
Our partnership with Crown Castle has been in place for eight years, and the current
agreement will automatically renew in 2022. Their role is to support the DAS network
infrastructure that supports cellular phone communications in the portions of our town
that are served by that network, and to keep us apprised of any concerns. They have
strong relationships with all of the major carriers – AT&T, Verizon, and TMobile – and
work with us on a regular basis to ensure that services continue to be strong.
IV. Attachment(s):
Crown Castle Presentation
January 19, 2021 - Page 8 of 124
PROPRIETARY & CONFIDENTIAL
| PAGEJANUARY, 2021The pathway to possible.
Enhancing wireless
coverage for Vail,
Colorado
January,2021
January 19, 2021 - Page 9 of 124
PROPRIETARY & CONFIDENTIAL
| PAGEJANUARY, 2021
Agenda
•Crown Castle in Vail
•Existing 4G coverage update
•5G Overview
•Proposed solutions
•Why Crown Castle?
2January 19, 2021 - Page 10 of 124
PROPRIETARY & CONFIDENTIAL
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Wireless infrastructure in Vail
3
Towers/Macros and Small Cells
Atop Vail Ski Resort
Vail Public Works Tower
DOWD JUNCTION
January 19, 2021 - Page 11 of 124
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Crown Castle –Small Cell Nodes
4
LEGEND:
Crown macros
Crown hub
Tmobile nodes (29
pending on air)
Verizon nodes on air (29)
AT&T nodes on air (26)
January 19, 2021 - Page 12 of 124
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Existing coverage
update
January 19, 2021 - Page 13 of 124
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Existing Traffic/Demand
6
Vail
Time period:
7/2019 –06/2020
AT&T Verizon
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Existing 4G coverage –AT&T
7
AT&T 700MHz LTE Coverage AT&T 1900MHz LTE Coverage
Vail
January 19, 2021 - Page 15 of 124
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Existing Traffic/Demand and Coverage (AT&T)
8
West Vail
Time period:
7/2019 –06/2020
AT&T 1900MHz LTE CoverageAT&T Relative Traffic Density
January 19, 2021 - Page 16 of 124
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Existing Traffic/Demand and Coverage (AT&T)
9
Lionshead Village
Time period:
7/2019 –06/2020
AT&T 1900MHz LTE CoverageAT&T Relative Traffic Density
January 19, 2021 - Page 17 of 124
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Existing Traffic/Demand and Coverage (AT&T)
10
Vail Village
Time period:
7/2019 –06/2020
AT&T 1900MHz LTE CoverageAT&T Relative Traffic Density
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Existing Traffic/Demand and Coverage (AT&T)
11
Vail Golf
Time period:
7/2019 –06/2020
1900MHz LTE CoverageAT&T Relative Traffic Density
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Existing Traffic/Demand and Coverage (AT&T)
12
East Vail
Time period:
7/2019 –06/2020
1900MHz LTE CoverageAT&T Relative Traffic Density
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Existing Traffic/Demand and Coverage (AT&T)
13
Mountain Slopes
700MHz LTE CoverageAT&T Relative Traffic Density
Time period:
7/2019 –06/2020 January 19, 2021 - Page 21 of 124
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Existing coverage –Verizon
14
700MHz LTE Coverage 2100MHz LTE Coverage
Vail
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Existing Traffic/Demand and Coverage (Verizon)
15
West Vail
Time period:
7/2019 –06/2020
2100MHz LTE Coverage
January 19, 2021 - Page 23 of 124
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Existing Traffic/Demand and Coverage (Verizon)
16
Lionshead Village
Time period:
7/2019 –06/2020
2100MHz LTE CoverageRelative Traffic Density
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Existing Traffic/Demand and Coverage (Verizon)
17
Vail Village
Time period:
7/2019 –06/2020
2100MHz LTE CoverageRelative Traffic Density
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Existing Traffic/Demand and Coverage (Verizon)
18
Vail Golf
Time period:
7/2019 –06/2020
2100MHz LTE CoverageRelative Traffic Density
January 19, 2021 - Page 26 of 124
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Existing Traffic/Demand and Coverage (Verizon)
19
East Vail
Time period:
7/2019 –06/2020
2100MHz LTE CoverageRelative Traffic Density
January 19, 2021 - Page 27 of 124
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Existing Traffic/Demand and Coverage (Verizon)
20
Mountain Slopes
700MHz LTE CoverageRelative Traffic Density
Time period:
7/2019 –06/2020 January 19, 2021 - Page 28 of 124
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The Evolution to 5G
1G delivered analog voice
2G introduced digital voice and text messaging
3G brought mobile data
4G ushered in the era of mobile internet
January 19, 2021 - Page 29 of 124
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Recently opened spectrum will change the way
we connect.
22
500 600 MHz 800 900 1GHz 3GHz 10GHz5GHz 40GHz 60GHz 70GHz
UHF TVCellularCellularCordless phones, toys, etc.CellularWi-Fi, BluetoothCBRS spectrumWi-Fi, LTE unlicensedProposed US 5G spectrumUnlicensed fronthaul/backhaulLicensed fronthaul/backhaulCBRS
Short for Citizens Band Radio Service. It opens up a mix of licensed and
unlicensed spectrum that you can use to improve speed and latency via
traditional mobile network providers or private LTE networks.
5G
The next generation of wireless technology will accommodate 1 gigabit
speeds—20x faster than current networks. It's enabled by a combination
of technologies such as small cells and millimeter wave technology.5G spectrumProposed US 5G spectrumProposed US 5G spectrum5G spectrum30GHz
January 19, 2021 - Page 30 of 124
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5G versus 4G: speed, latency, connections.
23
Speeds that are as much
as 20x faster than 4G,
delivering data rates
as high as 1 gigabit
per second .
Speeds support a 10,000x
increase in traffic capacity and
network efficiency.
10x decrease in
end-to-end latency—as
low as 1 millisecond—
delivering more
instantaneous and
real-time access.
January 19, 2021 - Page 31 of 124
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These exciting technologies allow you to offer even
more value.
24
5G WILL BRING:
•Next generation wireless networks
and services
•More bandwidth, increased
capabilities, and higher expectations
from your tenants
•Internet-of-things devices and smart
building technologies that can
differentiate your properties
CBRS WILL BRING:
•Newly available wireless spectrum
for you to utilize
•The potential for more impactful and
cost-effective ways to provide increased
connectivity to your tenants, visitors,
and guests
January 19, 2021 - Page 32 of 124
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PROPRIETARY & CONFIDENTIAL
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Coverage per Spectrum band
25
Sample of wireless signal propagation characteristics at different frequencies
*assuming the same level of RF energy transmitted from the signal source, coverage degrades at
higher frequencies
5G4GTmoCBRS
mmWave
January 19, 2021 - Page 33 of 124
PROPRIETARY & CONFIDENTIAL
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PROPRIETARY & CONFIDENTIAL
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Small Cell Poles with 5G
26January 19, 2021 - Page 34 of 124
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Proposed
additional solutions
January 19, 2021 - Page 35 of 124
PROPRIETARY & CONFIDENTIAL
| PAGEJANUARY, 2021
West Vail
Problem Areas
1
2
5
3
4
6
7
8
#Area AT&T AT&T RSRP AT&T
Demand Verizon Verizon RSRP Verizon
Demand
1 Stephens Park X Intermediate Medium X Intermediate Medium
2 Davos Trail X Bad Low X Intermediate Low
3 West Vail Mall Good Medium X Intermediate Medium
4 Buffehr Creek Rd X Bad Low X Bad Low
5 Aspen Ridge Road X Bad Low X Bad Low
6 Cascade Village X Bad Medium X Intermediate Medium
7 Ridge Loop Good Low X Bad Low
8 Donovan Pavilion X Intermediate Low X Intermediate Low
•AT&T Co-locating on Vail24 will
improve their coverage around the
Davos Trail area for their network.
January 19, 2021 - Page 36 of 124
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Lionshead Village
Problem Areas
1
3
2
4 5
#Area AT&T AT&T RSRP AT&T
Demand Verizon Verizon RSRP Verizon
Demand
1 Potato Patch Dr X Bad Low X Bad Low
2 Red SandStone Road X Intermediate Low Intermediate Low
3 Frontage Rd & Forrest Rd X Intermediate Low Intermediate Low
4 Lions Head Village X Intermediate High X Intermediate High
5 Vail Health Good Medium X Bad Medium
•AT&T Co-locating on Vail28 will
improve their coverage around
and to the south of the Frontage
Rd & Forrest Rd intersection area
for their network.
January 19, 2021 - Page 37 of 124
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Vail Village
Problem Areas
1
2
5
3
4
6
7
#Area AT&T AT&T RSRP AT&T
Demand Verizon Verizon RSRP Verizon
Demand
1 Vail Village Center X Intermediate High X Intermediate High
2 Willow Rd X Intermediate Low X Intermediate Low
3 Hanson Ranch Rd X Intermediate Low X Intermediate Low
4 Gondola One X Intermediate High X Intermediate High
5 Larkspurs X Intermediate Medium X Intermediate Medium
6 Forrest Road X Intermediate Low Good Low
7 The Wren X Intermediate Low Good Low
•AT&T Co-locating on Vail25 will
improve their coverage in the area
between Elway’s and Vendettas
for their network.
January 19, 2021 - Page 38 of 124
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Vail Golf
Problem Areas
1
3
4
2
#Area AT&T AT&T
RSRP
AT&T
Demand Verizon Verizon
RSRP
Verizon
Demand
1 Eastern Trailhead Good Low X Bad Low
2 The Fang Trailhead Good Low X Bad Low
3 I 70 X Bad Medium X Bad Medium
4 Booth Falls Trail Head X Bad Low X Bad Medium
•Verizon Co-locating on the Vail
Public Works tower will improve
their coverage Along the I70 to the
east of Vail Village including the
Eastern and The Fang Trailheads.
January 19, 2021 - Page 39 of 124
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| PAGEJANUARY, 2021
East Vail
Problem Areas
1
2
3
#Area AT&T AT&T RSRP AT&T
Demand Verizon Verizon RSRP Verizon
Demand
1 Sims Market X Bad Low X Bad Medium
2 Murphys Fall Trailhead X Bad Low X Bad Low
3 Main Gore Dr. / Juniper Ln.X Intermediate Low X Intermediate Low
•Additional infrastructure in the
area would be required to improve
coverage.
January 19, 2021 - Page 40 of 124
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Mountain Slopes
Problem Areas
1 2
3
4
5
#Area AT&T AT&T
RSRP
AT&T
Demand Verizon Verizon RSRP Verizon
Demand
1 Eagles Nest X Bad High X Good High
2 Mid Vail X Good High X Intermediate High
3 Two Elk Lodge X Bad Medium X Bad Medium
4 Battle Mountain Peak X Bad Medium X Bad Medium
5 The Dawg Haus X Bad Medium X Bad Medium
•Adding infrastructure along the
Gondola and chair lift lines would
allow the carriers to improve their
coverage along the ski slopes.
January 19, 2021 - Page 41 of 124
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Why Crown Castle?
January 19, 2021 - Page 42 of 124
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We have more than 15 years of experience implementing
small cells in communities of all kinds, from dense urban
centers to residential neighborhoods.
35
Community Outreach
Our community outreach team
develops community-friendly
solutions and proactively meets
with residents to make sure their
concerns are heard.
Collaboration
We involve the residents and
municipal partners in every major
decision so everyone has a say
in the solutions that are deployed.
Long-Term Commitment
Our business is all about infrastructure,
and you can count on us to be here
no matter how technology or carriers
change.
January 19, 2021 - Page 43 of 124
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We’re your ideal partner in the Community of Vail.
36
25+ years
of experience deploying
network infrastructure
~70,000
small cell nodes
on air or under
contract
75,000+
route miles of fiber
Over 29 nodes and 11 route miles of fiber on air and in process for Vail, CO.
We will invest in macro and node locations to enable the services that allow residents and visitors to have
an enjoyable and safe experience.
January 19, 2021 - Page 44 of 124
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Additional Small Cells in Vail
37
Crown Castle 4G poles
VAIL14
VAIL5
January 19, 2021 - Page 45 of 124
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For further information please contact:
Thank you
38
GANNON SUTTER
Director of Sales -West
gannon.sutter@crowncastle.com
T: (805) 560 -7843 l M: (805) 698 -8948
GERI FREEMAN
RF Engineering Manager
Geri.freeman@crowncastle.com
T: (714) 783-5069
SCOTT HARRY
Manager, Government Affairs
Scott.harry@crowncastle.com
T: (720) 402 -9277
January 19, 2021 - Page 46 of 124
VA I L TO W N C O UNC I L A G E ND A ME MO
I T E M /T O P I C : Update on Gore Creek A quatic Macroinvertebrates
P RE S E NT E R(S ): Pete Wadden, Watershed E ducation Coordinator, Dave Rees, Timberline
A quatics
AC T IO N RE Q UE S T E D O F C O UNC IL : L isten to presentation and ask questions.
B AC K G RO UND: Gore Creek has been listed as an impaired waterway by C olorado
Department of Health and Environment since 2012 f or f ailure to meet state standards f or aquatic
lif e. T his listing is based on standards set f or populations of aquatic invertebrates.
AT TAC H ME N TS :
Description
Gore Creek Macr oinvertebrate Presentation
January 19, 2021 - Page 47 of 124
2019 BIOMONITORING RESULTS:
BLACK GORE CREEK
GORE CREEK
RED SANDSTONE CREEK
EAGLE RIVER
David E. ReesTimberline Aquatics, Inc.
January 19, 2021
January 19, 2021 - Page 48 of 124
Overview
•Sampling, Sample Processing, Identification
•Data Analysis Methods
•Comparison between MMI v3 and MMI v4
•Results from 2019 (compare with previous years)
2 January 19, 2021 - Page 49 of 124
Identification
Gore Creek and Eagle River (2019)
•15 Mayfly Taxa (Ephemeroptera)
•18 Stonefly Taxa (Plecoptera)
•20 Caddisfly Taxa (Trichoptera)
•108 Identified Macroinvertebrate Taxa
•25,082 individuals
3 January 19, 2021 - Page 50 of 124
Data Analysis
MMI: Multi-Metric Index (versions 3 and 4)
Measures overall health of aquatic communities
(two biotypes in this study area)
EPT: Ephemeroptera, Plecoptera, and Trichoptera
Measures sensitive taxa
HBI: Hilsenhoff Biotic Index
Measures proportion of nutrient tolerant taxa
4 January 19, 2021 - Page 51 of 124
MMI v3 (Multi-Metric Index):
•Combines 5-6 equally weighted metric values
•Scores based on relative percent comparison to a
reference condition
•Values range from 0.0 to 100.0
•Higher values indicate better aquatic conditions
MMI Biotype 2
50.1 -100.0 Attainment
42.0 -50.0 Grey Zone
0.0 -41.9 Impaired
5 January 19, 2021 - Page 52 of 124
MMI v4 (Multi-Metric Index):
•Combines 8 equally weighted metric values
•Scores based on relative percent comparison to a
reference condition
•Values range from 0.0 to 100.0
•Higher values indicate better aquatic conditions
MMI Biotype 2
47.6 -100.0 Attainment
39.8 –47.5 Grey Zone
0.0 –39.7 Impaired
6 January 19, 2021 - Page 53 of 124
MMI Comparison
MMI V3
•EP (Adjusted by Elev.)
•Percent Non-insects
•Percent Chironomidae
•Sensitive Plains Taxa
•Predator-Shredder Taxa
•Clinger Taxa
•Biotype 1 42 -52
MMI V4
•EPT (adjusted by Temp)
•Percent EPT (nBaetis)
•Percent Non-insects
•Percent Coleoptera
•Percent Intolerant Taxa
•Percent Increasers
•Clinger Taxa
•Predator-Shredder Taxa
•Biotype 1 33.7 -45.2
7 January 19, 2021 - Page 54 of 124
Black Gore Creek
8 January 19, 2021 - Page 55 of 124
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85
90
BG188 BG186 BG185 Polk1b BGaMC BG184b BG183 BGCaGC GCABGC-2MMI Score2018
2019
Attainment Threshold
Impairment Threshold
Passing Score
Failing Score
Black Gore Creek MMI v3Fall 2019
9 January 19, 2021 - Page 56 of 124
0
5
10
15
20
25
30
35
40
45
50
55
60
65
70
75
80
85
90
BG188 BG186 BG185 Polk1b BGaMC BG184b BG183 BGCaGC GCABGC-2MMI Score2018
2019
Attainment Threshold
Impairment Threshold
Passing Score
Failing Score
Black Gore Creek MMI v4Fall 2019
10 January 19, 2021 - Page 57 of 124
Gore Creek
11 January 19, 2021 - Page 58 of 124
0
5
10
15
20
25
30
35
40
45
50
55
60
65
70
75
80
85
90
MMI Score2009
2010
2011
2012
2013
2014
2015
2016
2017
2018
2019
Attainment Threshold
Impairment Threshold
Passing Score
Failing Score
Biotype 2 (50)
Gore Creek MMI v3Fall 2009-2019
12 January 19, 2021 - Page 59 of 124
Gore Creek MMI v3
13
0.0
10.0
20.0
30.0
40.0
50.0
60.0
70.0
80.0
90.0
100.0
BGC-aGC BOC-aG GCABGC-2 GC-aBGC GC-BP GC-EV GC-FP GC-aVTP GC-bVTP GC-SP GC-aERMMI ScoreMean
Sep-19
January 19, 2021 - Page 60 of 124
0
5
10
15
20
25
30
35
40
45
50
55
60
65
70
75
80
85
90
MMI Score2009
2010
2011
2012
2013
2014
2015
2016
2017
2018
2019
Attainment Threshold
Impairment Threshold
Passing Score
Failing Score
Biotype 2 (47.5)
Gore Creek MMI v4Fall 2009-2019
14 January 19, 2021 - Page 61 of 124
Gore Creek MMI v4
15
0.0
10.0
20.0
30.0
40.0
50.0
60.0
70.0
80.0
90.0
100.0
BGC-aGC BOC-aG GCABGC-2 GC-aBGC GC-BP GC-EV GC-FP GC-aVTP GC-bVTP GC-SP GC-aERMMI ScoreMean
Sep-19
January 19, 2021 - Page 62 of 124
Gore Creek HBI
16
0.0
1.0
2.0
3.0
4.0
5.0
6.0
7.0
8.0
9.0
10.0
BGC-aGC BOC-aG GCABGC-2 GC-aBGC GC-BP GC-EV GC-FP GC-aVTP GC-bVTP GC-SP GC-aERHBI ValueMean
Sep-19
January 19, 2021 - Page 63 of 124
Gore Creek Diversity Values
17
0.0
0.5
1.0
1.5
2.0
2.5
3.0
3.5
4.0
4.5
5.0
BGC-aGC BOC-aG GCABGC-2 GC-aBGC GC-BP GC-EV GC-FP GC-aVTP GC-bVTP GC-SP GC-aERDiversity ScoreMean
Sep-19
January 19, 2021 - Page 64 of 124
Gore Creek EPT
18
0
5
10
15
20
25
BGC-aGC BOC-aG GCABGC-2 GC-aBGC GC-BP GC-EV GC-FP GC-aVTP GC-bVTP GC-SP GC-aERNumber of EPT TaxaMean
Sep-19
January 19, 2021 - Page 65 of 124
Red Sandstone Creek
19 January 19, 2021 - Page 66 of 124
0
5
10
15
20
25
30
35
40
45
50
55
60
65
70
75
80
85
90
At U.S. Forest Service Boundary Above Sandstone Creek Club Above I70 Above Gore CreekMMI Score2011
2012
2013
2014
2015
2016
2017
2018
2019
Attainment Threshold
Impairment Threshold
Passing Score
Failing Score
Biotype 2 (50)
Red Sandstone Creek MMI v3
20 January 19, 2021 - Page 67 of 124
0
5
10
15
20
25
30
35
40
45
50
55
60
65
70
75
80
85
90
At U.S. Forest Service Boundary Above Sandstone Creek Club Above I70 Above Gore CreekMMI Score2011
2012
2013
2014
2015
2016
2017
2018
2019
Attainment Threshold
Impairment Threshold
Passing Score
Failing Score
Biotype 2 (47.5)
Red Sandstone Creek MMI v4
21 January 19, 2021 - Page 68 of 124
Eagle River
22 January 19, 2021 - Page 69 of 124
Eagle River MMI v3
23
0.0
10.0
20.0
30.0
40.0
50.0
60.0
70.0
80.0
90.0
100.0
ER-aGC ER-bGC ER-aATP ER-bATP ER-bAGC ER-bEDWF1 ER-bLC ER-bETPMMI ScoreMean
Sep-19
January 19, 2021 - Page 70 of 124
Eagle River MMI v4
24
0.0
10.0
20.0
30.0
40.0
50.0
60.0
70.0
80.0
90.0
100.0
ER-aGC ER-bGC ER-aATP ER-bATP ER-bAGC ER-bEDWF1 ER-bLC ER-bETPMMI ScoreMean
Sep-19
January 19, 2021 - Page 71 of 124
Eagle River HBI
25
0.0
1.0
2.0
3.0
4.0
5.0
6.0
7.0
8.0
9.0
10.0
ER-aGC ER-bGC ER-aATP ER-bATP ER-bAGC ER-bEDWF1 ER-bLC ER-bETPHBI ValueMean
Sep-19
January 19, 2021 - Page 72 of 124
Eagle River Diversity Values
26
0.0
0.5
1.0
1.5
2.0
2.5
3.0
3.5
4.0
4.5
5.0
ER-aGC ER-bGC ER-aATP ER-bATP ER-bAGC ER-bEDWF1 ER-bLC ER-bETPDiversity ScoreMean
Sep-19
January 19, 2021 - Page 73 of 124
Eagle River EPT
27
0
5
10
15
20
25
ER-aGC ER-bGC ER-aATP ER-bATP ER-bAGC ER-bEDWF1 ER-bLC ER-bETPNumber of EPT TaxaMean
Sep-19
January 19, 2021 - Page 74 of 124
Summary
•Most stress to aquatic life found in areas of urban
development
•MMI v3 and MMI v4 are measuring different
community parameters
•Almost all metrics show signs of recent improvement
in Gore Creek and Red Sandstone Creek
28 January 19, 2021 - Page 75 of 124
VA I L TO W N C O UNC I L A G E ND A ME MO
I T E M /T O P I C : Review of 2020 I nsurance Services Office - P ublic P rotection C lassif ication
E valuation
P RE S E NT E R(S ): Mark Novak-Fire Chief
AC T IO N RE Q UE S T E D O F C O UNC IL : D iscussion item
B AC K G RO UND: Every 5 years the I nsurance Services Office conducts an analysis of various
f ire suppression related capabilities. Based upon this analysis, a P ublic Protection C lassification is
issued which is used to determine insurance rates in the area. Vail F ire and Emergency services
has received the results of the 2020 evaluation which will be effective in March 2021. S taff will
provide an overview of the P ublic P rotection C lassif ication.
AT TAC H ME N TS :
Description
IS O Town C ouncil Memo_1_19_2021
Town Council IS O Presentation
January 19, 2021 - Page 76 of 124
To: Town Council
From: Mark Novak, Fire Chief
Date: January 19, 2021
Subject: ISO Rating
I. Background
The Insurance Services Offices (ISO) is an insurance industry advisory organization responsible
for the Public Protection Classification (PPC) system. This system is used to evaluate structural
fire suppression delivery systems (fire departments). This classification system is used by many
insurance companies to make determinations regarding insurability, coverage levels and cost.
The grading schedule assigns a PPC class of 1-10, with 1 indicating superior fire protection and
a rating of 10 indicating a fire protection delivery system that does not meet ISO’s minimum
requirements. In general, areas with a lower ISO rating have lower insurance rates and greater
opportunity to obtain insurance through major insurance carriers.
It is important to note that the ISO rating only evaluates firefighting capacity; it does not evaluate
how effectively these services are delivered or the safety of an organization’s fireground
operations. The ISO rating does not evaluate delivery of services other than structural
firefighting, such as emergency medical services or rescue. The ISO rating also does not
evaluate or award credit for response capacity or mitigation activities associated with non-
structure fire incidents, including wildland fires.
The investment in Vail Fire and Emergency Services has resulted in a steady improvement in
ISO PPC scores. In 2015 Vail achieved a PPC of 2/2X. Prior to this Vail had a PPC of 4/9 which
was based upon the 2010 assessment. This was an improvement over the previous rating
which had been a Class 5/9 which had been in effect since 1992.
The PPC grading system has a grading basis of 100 points, plus 5.5 bonus points for
Community Risk Reduction. Of these, 10 points are derived from an evaluation of the
emergency communications system (911, radio system and dispatch), 50 points related to fire
department capacity and operations, and 40 points are based upon the firefighting water supply
system.
II. Current Situation
During the summer of 2020, ISO conducted an evaluation of the Town of Vail. Vail Fire and
Emergency Services (VFES). Staff spent approximately 80 hours compiling the data necessary
for the evaluation. In addition to VFES personnel, data collection was conducted by personnel
January 19, 2021 - Page 77 of 124
Town of Vail Page 2
from Vail Public Safety Communication Center, Eagle River Fire Protection District and Eagle
River Water and Sanitation District.
The 2020 evaluation resulted in a continuation of a PPC of 2/2x. An ISO Class 2 is achieved by
a score of greater than 80. The Town of Vail achieved a score of 88.7 which is an improvement
from the 82.11 achieved in 2015. This rating applies to all areas that are served by VFES,
including areas outside the Town limits such as Highland Meadows, Elliot Ranch and parts of
the Intermountain area. The 2x rating applies to any property within the VFES service area that
is greater than 1000’ from a fire hydrant. VFES staff was unable to identify any developed
property that meets this criteria. A property with a Class 2x rating would generally have higher
insurance premiums than a property with a Class 2 rating.
Based upon available ISO distribution data, an ISO Class 2 places VFES in the top 5% of fire
departments in the nation and in the top 12% in Colorado.
The actual scoring for the Town of Vail is:
Category Credit Available Credit
Emergency Communications 9.16 10
Fire Department 39.83 50
Water Supply 37.80 40
Divergence -2.97 n/a
Community Risk Reduction 4.88 5.5
TOTAL 88.7 105.5
Note: The divergence factor mathematically reduces the score based upon the relative
difference between the fire department and water supply scores.
The overall credit of 88.7 places VFES within 2 points of achieving the highest PPC, which is a
PPC of 1. To achieve a Class 1 PPC would require increasing staffing as well as moving the
ladder truck to the Vail Village area. In the current evaluation, VFES only achieved 7.77 or 15
available points in the personnel or staffing category. Due to the current location of the ladder
truck at the West Vail Fire Station, only 2.22 points out of 4 possible points were awarded in the
ladder service category. Addressing current deployment of the ladder truck has few options as
the current Vail Village fire station will not accommodate a ladder truck. The Civic Area Master
Plan and subsequent projects represent a potential opportunity to build a new Vail Village fire
station which could accommodate a ladder truck.
The ISO classification is an achievement which the Town of Vail should be proud of. Maintaining
this classification will require a conscious effort to ensure we continue to provide emergency
services commensurate with community risk. It is also important to continue to address the risks
that are not part of the ISO evaluation such as wildfire.
January 19, 2021 - Page 78 of 124
Insurance Services
Office-Public
Protection Class
Rating
January 19, 2021 - Page 79 of 124
What is ISO?
•ISO is the Insurance Services Office
•Public Protection Class-evaluates factors related to property loss from structure fires
•Grading system in effect since 1909, focus is property loss
•PPC ratings are 1-10
•1 is “superior” fire protection
•10 does not meet minimum standards
Vail Fire and Emergency Services | VAILGOV.COM/FIRE
January 19, 2021 - Page 80 of 124
Vail –Public Protection Class 2/2X
•2 in the Town of Vail/Vail Fire response area
•2x for any property or parcel greater than 1000’
from a hydrant
•Buildings with a fire flow > 3500 GPM evaluated
separately
Vail Fire and Emergency Services | VAILGOV.COM/FIRE
January 19, 2021 - Page 81 of 124
Community Impact
•Insurance rates
•Ability to insure
Vail Fire and Emergency Services | VAILGOV.COM/FIRE
January 19, 2021 - Page 82 of 124
5
PPC Relative Comparison
Vail Fire and Emergency Services | VAILGOV.COM/FIRE
January 19, 2021 - Page 83 of 124
PPC Components
•105.5 points total
•10 points -Emergency Communications
•50 points –Fire Department Capabilities
•40 points –Water Supply
•5.5 points–Community Risk Reduction
Vail Fire and Emergency Services | VAILGOV.COM/FIRE
January 19, 2021 - Page 84 of 124
Public Protection Class
Vail Fire and Emergency Services | VAILGOV.COM/FIRE
Credit Available Credit
Emergency
Communications
9.16 10
Fire Department 39.83 50
Water Supply 37.8 40
Divergence --2.97 na
Community Risk
Reduction
4.88 5.5
Total 88.7 105.5
January 19, 2021 - Page 85 of 124
Emergency Communications
Vail Fire and Emergency Services | VAILGOV.COM/FIRE
•Reporting 3/3
•Telecommunicators 3.16/4
•Dispatch Circuits 3/3
•Total 9.16/10
January 19, 2021 - Page 86 of 124
Fire Department
Earned Credit Available Credit
Engine Companies 6 6
Reserve Pumpers .5 .5
Pumper Capacity 3 3
Ladder Service 2.22 4
Reserve Ladder .48 .5
Deployment Analysis 8.96 10
Company Personnel 7.77 15
Training 8.9 9
Operational
Considerations
2 2
FD Credit 39.83 50
Vail Fire and Emergency Services | VAILGOV.COM/FIRE
January 19, 2021 - Page 87 of 124
Training
Earned Credit Available Credit
Facilities and Use 35 35
Company Training 25 25
Officer Training 11.54 12
New Driver 5 5
Existing Driver 5 5
Haz Mat 1 1
Recruit Training 4.38 5
Pre-fire Planning 12 12
Total 8.9 9.0
Vail Fire and Emergency Services | VAILGOV.COM/FIRE
January 19, 2021 - Page 88 of 124
Community Risk Reduction
Vail Fire and Emergency Services | VAILGOV.COM/FIRE
Credit Available Credit
Fire Prevention/Code
Adoption
1.98 2.2
Public Education 1.87 2.2
Fire Investigation 1.03 1.1
Total 4.88 5.50
January 19, 2021 - Page 89 of 124
Water Supply
Vail Fire and Emergency Services | VAILGOV.COM/FIRE
Available Credit
Supply System 28.41 30
Hydrants 2.99 3
Inspection Testing 6.4 7
Total 37.80 40
January 19, 2021 - Page 90 of 124
Summary
•Town of Vail/Vail Fire has a very
good ISO PPC
•Very close to achieving Class 1
•Possible insurance savings
•Industry benchmark
•Opportunities
•Ladder truck location
•Staffing
•Maintain existing points
•Occupancies outside TOV
receive benefit of this PPC
regardless of contract status
Vail Fire and Emergency Services | VAILGOV.COM/FIRE
January 19, 2021 - Page 91 of 124
Vail Fire and Emergency Services | VAILGOV.COM/FIRE
Questions?
January 19, 2021 - Page 92 of 124
VA I L TO W N C O UNC I L A G E ND A ME MO
I T E M /T O P I C : D R B / P E C Update
P RE S E NT E R(S ): J onathan Spence, P lanning Manager
AT TAC H ME N TS :
Description
January 6, 2021 D R B Meeting Results
January 11, 2021 P E C Meeting Results
January 19, 2021 - Page 93 of 124
D E S IG N R E V IE W B O AR D
January 6, 2021, 3:00 P M
Virtual
75 S. Frontage Road - Vail, Colorado, 81657
1.Call to Order
1.1.Register in advance for this webinar:
https://us02web.zoom.us/webinar/register/W N_A8S I s353T2qs6RpBeYpirg
After registering, you will receive a confirmation email containing information
about joining the webinar.
1.2.Attendance
Present: J ohn Rediker, Kit Austin, Doug Cahill, Peter Cope, J oe St. J ohn
Absent: None
2.Main Agenda
2.1.D R B20-0556 - Sonnenalp
Final review of an exterior alteration (mechanical chase)
Address/Legal Description: 20 Vail Road/Lot 1, Sonnenalp Subdivision
Applicant: Sonnenalp Properties I nc., represented by OZ Architecture
Planner: Erik Gates
J ohn Rediker moved to table to J anuary 20, 2021. Peter Cope seconded the
motion and it passed (5-0).
2.2.B20-0415 - Marriott Residence Inn
Final review of an exterior alteration (roof penetrations)
Address/Legal Description: 1783 North Frontage Road West/Lot 1, W B Vail
Subdivision
Applicant: Vail Hospitality Group L L C, represented by The Richardson
Design Partnership
Planner: Erik Gates
1. The applicant shall provide staff a roofing plan that demonstrates the
consolidation of roof penetrations into chimney structures. This plan
shall be reviewed and approved by staff for conformance with the D RB
preference for the reduction of roof penetrations as much as is
feasible. This plan may be returned to the D RB for further review, if
necessary.
J ohn Rediker moved to approve with conditions. Peter Cope seconded the
motion and it passed (5-0).
January 19, 2021 - Page 94 of 124
2.3.D R B20-0571 - Gore Creek Meadows
Final review of an exterior alteration (siding/decks/landscaping/trash)
Address/Legal Description: 5020 Main Gore Place/Vail East Townhomes
Applicant: Gore Creek Meadows, represented by Pierce Austin Architects
Planner: Greg Roy
1. All railings shall match on the upper and lower decks or balconies. Any
lower railings that the owners do not want to have match, that are able
to be removed per current building code, are to be removed.
2. The revised location of the dumpster enclosures shall be approved by
referral agencies prior to building permit issuance.
3. The landscape plan and tree removal is not approved with this
application and will need a separate application to be reviewed and
approved at a later date.
Peter Cope moved to approve with conditions. J oe St. J ohn seconded the
motion and it passed (3-1).
Ayes:(3)Cahill, Cope, St. J ohn
Nays:(1)Rediker
Abstain:(1)Austin
2.4.D R B20-0576 - Out of Control L LC
Final review of an addition
Address/Legal Description: 1275 Westhaven Circle Unit B / Lot 46, Glen
Lyon Subdivision
Applicant: Out of Control L L C, Represented by Current Architects
Planner: Greg Roy
J ohn Rediker moved to table to a date uncertain. Peter Cope seconded the
motion and it passed (5-0).
2.5.D R B20-0573 - L P L Revocable Trust Residence
Final Review of Exterior Alteration (W I ndows/Consdenser)
Address/Legal Description: 44 West Meadow Drive, unit 1 / Lot 1 Vail Village
Filing 2
Applicant: L P L Revocable Trust, represented by RA Nelson
Planner: J onathan Spence
J ohn Rediker moved to approve. Peter Cope seconded the motion and it
passed (5-0).
2.6.D R B20-0586 - MC O B Holdings L LC
Conceptual review of new construction
Address/Legal Description: 1330 Greenhill Court Units A and B / Lot 15,
Glen Lyon Subdivision
Applicant: MC OB Holdings LLC, represented by Scott Turnispeed
Architecture and Construction
Planner: Greg Roy
2.7.D R B20-0575 - Vail Marriott
January 19, 2021 - Page 95 of 124
Final Review of an exterior alteration (pool/hot tub/porte cochere)
Address/Legal Description: 715 W est Lionshead Circle / West Day
Subdivision
Applicant: Diamondrock Vail, represented by Neo Studio
Planner: J onathan Spence
1. The project shall not include any fencing in excess of six (6) feet, as
demonstrated on the building permit plan set.
J ohn Rediker moved to approve with conditions. Peter Cope seconded the
motion and it passed (5-0).
2.8.D R B20-0581 - Kirkwood Residence
Conceptual review of an addition
Address/Legal Description: 1464 Aspen Grove Lane/Lot 9 & 10, Block 2,
Lion's Ridge Subdivision Filing 4
Applicant: J effrey & Brenda Kirkwood, represented by Berglund Architects
Planner: J onathan Spence
2.9.D R B20-0544 - Children's Garden of Learning
Conceptual review of new modular construction
Address/Legal Description: 330 South Frontage Road West/Lot 1, Block 2,
Vail Lionshead Filing 1
Applicant: Town of Vail, represented by Pierce Austin Architects
Planner: J onathan Spence
3.Staff Approvals
3.1.D R B20-0349 - McMahon Residence
Final review of an exterior alteration (deck)
Address/Legal Description: 1612 Buffehr Creek Road Unit B21/Parcel A,
Lion's Ridge Subdivision Filing 2
Applicant: Richard & Carol Mc Mahon, represented by A B Contractors
Planner: J onathan Spence
3.2.D R B20-0530 - Coldwell Banker
Final review of an exterior alteration (stucco/paint)
Address/Legal Description: 2111 North Frontage Road West Unit C1/Vail
Das Schone Condominiums
Applicant: West Vail Associates LTD, represented by Studio West
Planner: J onathan Spence
3.3.D R B20-0558 - Christy Sports
Final review of a business sign
Address/Legal Description: 520 East Lionshead Circle Unit C5/Lot 5, Block
1, Vail Lionshead Filing 1
Applicant: Christy Sports, represented by Sign Design & Graphics
Planner: Erik Gates
January 19, 2021 - Page 96 of 124
3.4.D R B20-0561 - Patterson Residence
Final review of an exterior alteration (windows)
Address/Legal Description: 1860 Meadow Ridge Road Unit A5/Lot 8 & 9,
Buffehr Creek Resubdivision
Applicant: Dana Patterson, represented by A Helpful Hand I nc.
Planner: J onathan Spence
3.5.D R B20-0562 - Kayo Vail LL C
Final review of a change to approved plans (roof material)
Address/Legal Description: 3848 Bridge Road/Lot 7, Block 1, Bighorn
Subdivision 1st Addition
Applicant: Kayo Vail LLC, represented by Sunz Up I nc.
Planner: Erik Gates
3.6.D R B20-0564 - Eye Pieces Sport
Final review of a business sign
Address/Legal Description: 20 Vail Road/Lot 1, Sonnenalp Subdivision
Applicant: Sonnenalp Properties I nc., represented by Sign Design
Planner: Erik Gates
3.7.D R B20-0565 - Treff Cafe
Final review of a business sign
Address/Legal Description: 20 Vail Road/Lot 1, Sonnenalp Subdivision
Applicant: Sonnenalp Properties I nc., represented by Sign Design
Planner: Erik Gates
3.8.D R B20-0569 - Town of Vail
Final review of an exterior alteration (fire pits)
Address/Legal Description:
I nternational Bridge (210108204004)/Tract I , Vail Village Filing 1
Children's Fountain (210108210010)/Lot A, Block 5B, Vail Village Filing 1
Sunbird Park & Town of Vail ROW (210106325002)/Tract C, Lionshead
Filing 6
Applicant: Town of Vail
Planner: J onathan Spence
3.9.D R B20-0570 - W illard Living Trust
Final review of a tree removal
Address/Legal Description: 454 Beaver Dam Road / Lot 5, Block 2, Vail
Village Filing 3
Applicant: W illard Family Trust, represented by Old Growth Tree Service
Planner: J onathan Spence
3.10.D R B20-0574 - Johnson Residence
Final Review of an exterior alteration (windows)
Address/Legal Description:
2199 Chamonix Lane Unit 19 / Lot 4, Vail Heights Filing 1
Applicant: Nicole J ohnson, represented by Renewal By Andersen
January 19, 2021 - Page 97 of 124
Planner: J onathan Spence
3.11.D R B18-0008.002 - Mountain View
Final review of a change to approved plans (GRFA totals)
Address/Legal Description: 434 South Frontage Road East/Lot 1, Vail Village
Filing 5
Applicant: Mountain View Residences, represented by 359 Design
Planner: J onathan Spence
3.12.D R B19-0514.002 - Galvin Residence
Final review of a change to approved plans (roof top mechanical/stair)
Address/Legal Description: 303 Gore Creek Drive Unit 11/Lot 11, Block 5,
Vail Village Filing 1
Applicant: Michael P. Galvin 2014 Family Trust, represented by K H Webb
Architects
Planner: J onathan Spence
3.13.D R B20-0163.001 - Morgan Residence
Final review of a change to approved plans (reduced scope)
Address/Legal Description: 1260 Westhaven Circle Unit A/Lot 29, Glen Lyon
Subdivision
Applicant: Mitchell Morgan, represented by Ruzicka Architecture
Planner: J onathan Spence
3.14.D R B20-0445.001 - Tresem Investments
Final review of a change to approved plans (window)
Address/Legal Description: 970 Fairway Drive Unit B/Lot 5, Vail Village
Filing 10
Applicant: Tresem I nvestments, represented by Pierce Austin Architects
Planner: J onathan Spence
The applic ations and information about the proposals are available for public inspection during
regular office hours at the Town of Vail Community Development Department, 75 South
Frontage Road. The public is invited to attend the project orientation and the site visits that
precede the public hearing in the Town of Vail Town C ounc il Chambers. Times and order of
items are approximate, subject to c hange, and cannot be relied upon to determine at what time
the Design Review Board will c onsider an item. Please call 970-479-2138 for additional
information. Sign language interpretation available upon request with 24-hour notification, dial
711.
January 19, 2021 - Page 98 of 124
P L ANNI NG AND E NV I RO NM E NTAL C O M M I S S I O N
J anuary 11, 2021, 1:00 P M
Virtual
75 S. F rontage Road - Vail, Colorado, 81657
1.Call to Order
1.1.Register in advance for this webinar:
https://us02web.zoom.us/webinar/register/W N_9dcxqkngSgiH-
zHe8UX I Eg
After registering, you will receive a confirmation email containing
information about joining the webinar.
1.2.Attendance
Present: Brian Gillette, Rollie Kjesbo, Ludwig Kurz, J ohn-Ryan Lockman,
Karen Perez, Henry Pratt, Pete Seibert
Absent: None
2.Main Agenda
2.1.A request for a recommendation to the Vail Town Council to establish a new
Special Development District, (Alura Vail), pursuant to Section 12-9-A
Special Development (S D D) District, Vail Town Code, to allow for the
development of 24 multifamily residential units in eight (8) buildings with
associated site improvements, located at 1472 Matterhorn Circle/Vail Park
Meadows Subdivision, and setting forth details in regard thereto. (P E C20-
0028)
The applicant has requested this item be tabled to a date uncertain.
2 min.
Applicant:Alura Vail LLC, represented by The Brown Studio
Planner:J onathan Spence
Rollie Kjesbo moved to table to a date uncertain. Brian Gillette seconded the
motion and it passed (6-0).
Abstain:(1)Pratt
2.2.A request for the review of variances from Section 14-10-4-C, Architectural
Projections, Decks, Balconies, Steps, Bay W indows, Etc., Vail Town Code,
pursuant to Section 12-17, Variances, Vail Town Code, to allow a deck more
than five feet (5’) above ground level to project more than five feet (5’) into
the required side (east) setback, located at 413 Gore Creek Drive/Lots 1-6,
Block 4, Vail Village Filing 1, and setting forth details in regard thereto
(P E C20-0030)
The applicant has requested this item be tabled to February 8, 2021.
2 min.
Applicant:Vail Trails Chalets, represented by Mike Devins
Planner:Greg Roy
January 19, 2021 - Page 99 of 124
Brian Gillette moved to table to J anuary 25, 2021. Karen Perez seconded
the motion and it passed (7-0).
2.3.A request for review of a Minor Subdivision, pursuant to Section 13-4,
Minor Subdivisions, Vail Town Code, to adjust a platted limit of disturbance
line and replace, at a 1:1 ratio, 278 square feet of area at 1788 Alpine Drive
/ Lot 12, Vail Village West Filing 1, and setting forth details in regard thereto.
(P E C20-0036)
30 min.
Applicant:Douglas & Lana J ohnson, represented by Martin Manley
Architects
Planner:Greg Roy
1. Prior to construction the applicant shall obtain Design Review Board
approval for the improvements shown in the plans.
Planner Roy: I ntroduced the project by discussing the lot and the history of
the platted limit of disturbance area. The proposal would replace the
removed limit of disturbance on site so that no net loss of protected space
occurs. Roy then showed some pictures of the area within the limit of
disturbance.
Commissioner Pratt: Asked about why the limit of disturbance line was
platted.
Planner Roy: We could not find the reasoning for this limit even after looking
through the minutes of the original P E C proposal.
Commissioner Gillette: From memory, though he was not certain, at the time
of this original approval there was a council member who was a neighbor to
this property, and so there was some negotiating to get the original
construction approved.
J eff Manley, Martin Manley Architects: Described the site in more detail and
the proposal for the adjusted limit of disturbance. This change to the
disturbance limit would allow the applicant to have a small patio in their back
yard.
Gillette: Asked a question about the existing retaining wall behind the
property.
Manley: Explained how the wall would be adjusted to allow for the patio
improvements.
Gillette: Asked how this relates to the lot’s setbacks.
Manley: Showed a drawing with proposed improvements and setback lines,
showing compliance with Town required setbacks.
Gillette: Asked if the neighbors had been notified of this application and if
they had provided any comment for the P E C.
Roy: Stated that they had been notified, but that the Town had received no
comments.
No Public Comment.
January 19, 2021 - Page 100 of 124
Commissioner Pratt: Does not feel that limits of disturbance can simply be
exchanged on a foot by foot basis. Having no information on why these limits
were implemented in the first place is a reason to oppose.
Rollie Kjesbo moved to approve with conditions. Brian Gillette seconded the
motion and it passed (6-1).
Ayes:(6)Gillette, Kjesbo, Kurz, Lockman, Perez, Seibert
Nays:(1)Pratt
2.4.A request for a recommendation to the Vail Town Council for a Prescribed
Regulation Amendment pursuant to Section 12-3-7 Amendment, Vail Town
Code to amend Section 12-23-6: Methods of Mitigation and Section 12-24-
6: Methods of Mitigation, Vail Town Code, to update the Payment of Fees in
Lieu provisions of Commercial Linkage and I nclusionary Zoning, and setting
forth details in regard thereto. (P E C20-0027)
60 min.
Applicant:Town of Vail, represented by George Ruther
Planner:
Planner Spence: Stated that a letter had been given to the P E C by Mr.
Ruther, but that it was being requested to be tabled.
Rollie Kjesbo moved to table to J anuary 25, 2021. Brian Gillette seconded
the motion and it passed (7-0).
2.5.A request for the review of a Conditional Use Permit, pursuant to Section
12-16, Conditional Use Permits, Vail Town Code, for a Child Daycare
Center, a Conditional Use in the General Use (GU) District, located at 330
South Frontage Road W est/Charter Bus Lot/Lot 1, Block 2, Vail Lionshead
Filing No. 1, and setting forth details in regard thereto. (P E C20-0031)
30 min.
Applicant:Town of Vail, represented by Pierce Austin Architects
Planner:J onathan Spence
1. Approval of this Conditional Use is contingent upon the applicant
obtaining Town of Vail design review approval for this proposal.
2. The approval period for this Conditional Use Permit shall terminate 5
years from the date of the first Certificate of Occupancy for the
project. Extensions beyond this period shall only be through future
Planning and Environmental Commission action. The applicant shall
return to the Planning and Environmental Commission within 3 years
of the date of the first Certificate of Occupancy for the project for an
update on the status of the project and permanent location for the
Children’s Garden of Learning.
3. The Town of Vail shall, within 9 months of the date of P E C approval,
shall explore the feasibility of widening the north side of South
Frontage Road between Fire Station #3 and Chamonix Lane and
return to the P E C with an update.
4. Prior to the issuance of the first Certificate of Occupancy for the
project, the applicant and the operator will provide for staff review and
approval a plan for staggered arrival and departure times to alleviate
congestion should the proposed traffic controls prove insufficient.
Planner Spence: Explained that the P E C had continued this item from that
last meeting of last year. He then explained the requests of information made
by the P E C. The P E C asked for information about the relocation of the
existing charter bus lot, information on traffic flow, and information on peak
traffic conflicts exiting the parking garage.
January 19, 2021 - Page 101 of 124
Tom Kassmel: Explained the current use of the charter bus lot. Explained
that people can pay the Town to use this lot for oversized vehicles in the
winter. No fee is charged in the summer and parking there is done on a first-
come first-served basis. For the current relocation, the town is proposing
relocating these vehicles to W est Vail street parking, with plans for a
permanent relocation site to come during the W est Vail Master Plan
process. Tom next showed a few diagrams depicting the temporary
relocation areas. Parking areas would change based on the winter and
summer season, with summer season parking closer to the Safeway parking
lot. Stated that street parking to the west of the fire station rarely fills up even
in the winter season.
Commissioner Perez: Asked about parking numbers in the charter bus lot
for the summer season. Remembers that the Town had tracked parking in
the parking facilities previously.
Kassmel: Stated that the charter bus lot had not been included with that.
Charter bus lot summer numbers are not tracked because parking is allowed
there without a permit in that season. Tom then showed diagrams of parking
numbers in West Vail from the past two seasons and this season so far. Tom
also showed a diagram of vehicles present at the Children’s Garden of
Learning throughout a normal operating week.
Perez: Asked if the Children’s Garden of Learning spaces were standard
vehicle size. Parents picking up and dropping off kids have to adjust things
like car seats adding to the possible clutter during peak hours.
Kassmel: Stated these were normal sized parking spots and then showed a
diagram of the proposed site plan.
Gillette: Stated that he agrees with Perez’s point. W onders if having wider
spaces even at the cost of a parking spot might help with traffic flow at the
proposed location.
Kassmel: Stated at the current Children’s Garden of Learning site. The 4
parking spots near the building fill up first before other vehicles park in the
circle for pick-ups. The intent for the new location is to also have staff park
in the parking garage itself.
Gillette: Asked about the logistics of the relocated charter bus parking.
Asked if the town would still collect fees.
Kassmel: These specifics still need to be worked out.
Spence: Pointed out that West Vail street parking is not intended to be the
permanent site for these oversized vehicles. This will be hashed out during
the Civic Area Plan buildout and the W est Vail Master Plan process.
Commissioner Lockman: Asked about how many days these oversized
vehicles typically stayed in the charter bus lot.
Kassmel: Stated that maybe 10 vehicles a year stayed in the bus lot for
multiple days.
Chairman Kurz: Asked about using Ford Park parking for this relocation.
I nterested in seeing if the Town can spread this relocation impact around
town rather than concentrating these oversized vehicles just to West Vail.
January 19, 2021 - Page 102 of 124
Kassmel: Stated that this may be an option in the future, but that the lot is
currently not properly designed for this purpose.
Gillette: Asked about how the proposed 5 year limit to this conditional permit
would be tracked.
Spence: Stated that the Town’s internal software, Magnet, keeps track of
this.
Gillette: W ants to have this expire after 3 years so that the progress of
finding a permanent location of the Children’s Garden of Learning can be
re-evaluated.
Spence: Cautioned against having the permit expire in 3 years, suggesting a
condition that a report be submitted to the P E C in 3 years instead.
Kurz: Likes the plan of having the C UP expire in 5 years, but requiring a
report from staff or council in 3 years.
Perez: Wants a mandate for the 3-year report as C UP conditions are
sometimes ignored.
Spence: Asked for clarification on conditions of approval for C UPs that
aren’t enforced.
Perez: Gave an example of the Vail Mountain School not having a student
enrollment report submitted years after they were conditioned to. Not meant
to single that project out specifically as there are other examples of unfulfilled
C UP conditions.
Spence: Asked that staff be contacted after the meeting about other
conditions that are being violated in other C UPs.
Gillette: Thinks that the schedule for pick up and drop off at this proposed
location needs to be more prescribed.
Kassmel: Stated that if issues arise in the future, we have the ability to set
that up with the school.
Perez: Asked about metering for vehicles entering the site. W ants to know if
there is any structure in place to separate the Children’s Garden of
Learning use from the general public parking. W hat is in place to prevent
skiers, for example, from parking in the temporary lot.
Kassmel: Says there is signage in place and there are also the parking
attendants for the main lot right next to this location. Also stated that there
are cameras in this area.
Public Comment Opened
J ohn Rediker: Expressed concerns about the movement of the oversized
vehicles to W est Vail. This is not a long term solution and is concerned from
the staff memo that staff is treating this as a long term solution. Says that the
pictures submitted to the P E C do not accurately show how crowded the
skier parking in W est Vail is. Even temporary parking here is going to
disrupt skiers and locals. I n regard to the possible 3 year re-evaluation
January 19, 2021 - Page 103 of 124
condition, feels that this doesn’t have any teeth. W ants stronger language
requiring a permanent site for the Children’s Garden of Learning in 3-5
years. Rediker is also on the West Vail Master Plan committee and they
were not informed of this temporary oversized vehicle relocation by staff.
Dick Cleveland: Reiterated that Rediker ’s comments were accurate. W est
Vail did not oppose skier parking in West Vail originally, but have since had
residents express concerns to the Town about the safety of this parking.
Snow removal from the frontage road and freeway forces this skier parking
to be moved to the very edge of the road. Asking oversized vehicles to park
here as well will create severe traffic issues along the frontage road. Thinks
this relocation is a bad idea. Oversized vehicles housed by the Town should
be located off of the road like is done currently. I n a worse snow year this
will create a great safety issue.
Public Comment Closed
Gillette: W ants to hear from public works about the safety and snow removal
issue.
Kassmel: On certain days vehicles along the frontage road are pushed to
the edge of the shoulder. The areas that are being proposed for the
oversized vehicles are less trafficked and have less vehicle volume
throughout the day. Public works could also prioritize these areas to have
more aggressive snow removal protocol.
Commissioner Kjesbo: Asked if there is any widening that could be done on
the north side of the frontage road to provide more parking.
Greg Hall: Stated that this is conceivably possible. W ould also have to
coordinate with C D OT.
Gillette: Thinks that as part of this approval, making this frontage area as
wide as possible should be conditioned.
Commissioner Seibert: Clarified that the snow issues are happening along
the portion of the frontage road in front of the commercial area.
Hall: Stated that the snow issue is most commonly reported from the west of
the fire station actually.
Seibert: I t sounds like the parking issue to the west of the fire station is not a
parking issue then, more of a snow management issue. Agrees that there
needs to be a backup plan for managing pick-up and drop-off issues at the
proposed temporary Children’s Garden of Learning location. Hearing that
the largest issue with this approval is the reactive management of parking as
a result of this relocation.
Kurz: W as hoping this could be settled, but there are still outstanding
concerns with safety of the relocated parking. Feels that many of the
management issues with Children’s Garden of Learning operation have
been addressed.
Spence: Asked if the board would be interested in a condition of approval
that this plan be re-evaluated in a year.
Gillette: Thinks that a condition of approval should be made that the town has
January 19, 2021 - Page 104 of 124
a plan for staggered pick-up times in case it is needed in the future at this
temporary site.
Some discussion among the board and staff occurred regarding a 1 year or
3 year review. The general consensus is that a 3 year review is more useful.
Perez: Wants the conditions of approval for this project to be shared at the
next community advisory board meeting for the W est Vail Master Plan.
Hall: Pointed out that there is a parking task force that will also be reviewing
the plans for future oversized vehicle parking. There is a yearly review of
overflow parking.
Kjesbo: Wants to see what can be done to widen the frontage road in West
Vail.
Gillette: I f there was a condition for exploring the option of widening the
north side of the frontage road west of the fire station, when could we expect
that from public works.
Kassmel: Hard to say as a meeting would need to be organized with C D OT
to explore options. Likely a 6-9 month range.
Gillette: The proposed conditions are, setting up a staggered parking plan
for the C GL, have the C UP expire after 5 years with a review in 3 years, a 9
month review of the possibility of expanding the W est Vail frontage road, and
a standard condition of requiring D RB review.
Brian Gillette moved to approve with conditions. Rollie Kjesbo seconded the
motion and it passed (7-0).
3.Approval of Minutes
3.1.December 28, 2020 P E C Results
Rollie Kjesbo moved to approve. Karen Perez seconded the motion and it
passed (6-0).
Abstain:(1)Seibert
4.Adjournment
Karen Perez moved to adjourn. Brian Gillette seconded the motion and it
died for lack of second (7-0).
The applications and information about the proposals are available for public inspec tion during regular offic e hours at the
Town of Vail Community Development Department, 75 South Frontage Road. The public is invited to attend the project
orientation and the site vis its that prec ede the public hearing in the Tow n of Vail Community Development Department.
Times and order of items are approximate, subject to c hange, and c annot be relied upon to determine at w hat time the
Planning and Environmental Commission w ill c onsider an item. Please c all (970) 479-2138 for additional information. Please
call 711 for sign language interpretation 48 hour prior to meeting time.
Community Development Department
January 19, 2021 - Page 105 of 124
VA I L TO W N C O UNC I L A G E ND A ME MO
I T E M /T O P I C : Approved A I P P Dec. 7, 2020 Minutes
AT TAC H ME N TS :
Description
Dec. 7, 2020_Minutes
January 19, 2021 - Page 106 of 124
Public Notice - Art in Public Places Board Meeting Minutes
Monday, December 7, 2020 - 8:30 a.m.
Virtual Webinar/COVID-19
https://us02web.zoom.us/j/81675188934
AIPP Board members present: Tracy Gordon, Susanne Graf, Kathy Langenwalter, Courtney St. John,
Kara Woods
Others present: Molly Eppard, AIPP Coordinator
1. Approval of November 2nd and 9th meeting minutes.
2. No citizen input.
3. 14th Annual Winterfest Ice Installation & Lantern Display Update
• Ice sculptors are flexible with installation timeline due to lack of snow. We need snow to trench the
cables for the lights. People enjoy seeing the process, so it should be fine with starting on the 20th.
• Doe Browning is continuing to make a charitable contribution to this year’s Winterfest.
• Promotions & marketing of Winterfest: 4 x 9 rack card, push to artinvail.com website, Vail Daily ½ page
ads, social media, A-frame signs near installation, Art in Vail mail chimp, Concierge informational email
• Lantern kits and video ready by Dec. 14. Barrett Woods is volunteering to put the kits together which
will be picked up at Welcome Center. Many requests for the free kits have already been received.
• Molly will begin the install of the paper lantern display on the International Bridge with Public Works
tomorrow. 110 total lanterns created by First – Fourth grade students of VMS. They will be just as
delightful to see during the daytime.
• Guests can add their lanterns to the shepherd hooks in the planters on the International Bridge.
• Lantern kits will include - watercolor set, winter themed stickers, lights/pipe cleaner, pipe cleaner
handle, instructions on finding video on demand and how to display. AIPP rack card will be in kit.
5. Clubhouse art discussion/update
• Working on informational plaque for Jerry Ford posters & two new art works.
• Reframing of signed golf print.
• Outdoor art discussion including artists: Margaret Thompson, Maeve Eichelberger, Kasia Polkowska,
Bryan Saren, Kevin Robb.
• Molly reminds Board of nature inspired direction requested by VRD for the space and user groups –
especially weddings and banquets.
• The Board discusses various options at the entrance to the southside of the clubhouse – event space.
• Courtney recommends looking at another artist who works in a more natural conventional subject
matter similar to the oversized pinecone installations.
• Kara recommends gathering more information and confer with the artists for our next meeting, so the
Board can finalize a decision.
6. Coordinator updates.
• LFS installation at library will be removed before the holidays. The Board asks Molly to store the
installation, so they can consider it for future use.
January 19, 2021 - Page 107 of 124
• Vail Symposium print signage is being created.
• Molly would like for the Board to focus on Summer installations with consideration of social distancing,
as well as locations for additional murals.
7. No other matters from the Board.
8. Meeting adjourned.
January 19, 2021 - Page 108 of 124
VA I L TO W N C O UNC I L A G E ND A ME MO
I T E M /T O P I C : V L HA Meeting Minutes D ecember 8, 2020
AT TAC H ME N TS :
Description
V L H A Meeting Minutes December 8, 2020
January 19, 2021 - Page 109 of 124
Vail Local Housing Authority
Meeting Minutes
December 8, 2020
3:00 PM
Zoom Virtual Meeting
75 S. Frontage Road - Vail, Colorado, 81657
Members Present Members Absent
Steve Lindstrom, Chair Molly Morales
Mary McDougall
James Wilkins
Greg Moffet
Staff:
George Ruther, Housing Director
Lynne Campbell, Housing Coordinator
1. Call to Order
1.1. Virtual Meeting Part 1 (pre -Executive Session)
1.2. Virtual Meeting Part 2 (post Executive Session)
1.3. Call to Order
A quorum is present, Lindstrom called the meeting to order at 3:00PM. Morales is absent.
2. Citizen Participation
2.1. Citizen Participation
No one from the public is in attendance.
3. Approval of Minutes
3.1. VLHA November 24, 2020 Meeting Minutes
MOTION: WILKINS SECOND: MC DOUGALL VOTE: 3-0 APPROVED
4. Main Agenda
4.1. Commercial Linkage / Inclusionary Zoning Update
Presenter: Andrew Knudtsen & Rachel Shindman, Economic Planning Systems
Ruther provided overview of a draft memo noting the Housing department is looking for
input regarding the memo’s section 3. Recommendation. Town Council has expressed
interest in reviewing and potentially updating the Town’s Inclusionary Zoning and
Commercial Linkage policies. The Housing department has discussed with PEC providing
background and is scheduled to worksession with PEC for additional input on policy related
issues on December 14th. Discussion is still around policy making and we may need
additional feedback from the policy makers.
Fee-in-Lieu Payment Calculation. Currently fee -in-lieu addresses the gap in affordability
between current sales in Vail and 80% of AMI in EC. Fees haven’t been updated as often
as they could be, and data needed is not easily obtained. How can the Town look differently
January 19, 2021 - Page 110 of 124
how fee-in-lieu is calculated? There are two potential data sources. First, MLS sales data
where projection is more closely related to Vail sales. Compare this to actual cost to
constructing deed-restricted homes in Vail. A matrix is provided in EPS’ presentation.
Today’s goal is to get direction from VLHA which method to calculate fees-in-lieu to
recommend to Town Council. EPS recommends using this method last
Mitigation Rate. Town of Vail’s current rate is 20% mitigation of net new floor area for
commercial development and 10% of net new floor area for residential development.
Residential development is inclusionary zoning. Peer resorts rates are higher than TOV
rates today. The Town lets the applicant decide what type of unit is best to solve their housing
needs. Developers and applicants are not looking for future property owner interest.
Staff recommends increasing rates for both commercial linkage and inclusionary zoning.
EPS reviewed their fee methodology comparison. Four methods of data gathering are
compared. Major components of data are the timeliness of data being used and how easy
is it to update.
EPS recommended MLS as best data source where the data can be segmented by property
age and geography.
The Authority agreed to pursue using MLS for data. A future meeting will be held to review
what the rate will be. The Town’s nexus study was last updated in 2016. Rates were based
on 100% of each specific land use.
EPS discussed the three (3) mitigation rate levers.
1. Generation Rates – how many employees coming from commercial rate, won’t
change or residential which will be established. Currently set at 100% of employees
generated and based on rational nexus study done in 2016
2. Percentage or Rate – developers will be responsible
3. Cost of Percentage or Rate - address this last. EPS and VLHA will return at later
date to discuss specifics of increase
EPS is looking to generate a parallel review on residential as was done for commercial
development. EPS has description of methodology which will be shared with Authority.
Prioritization of Mitigation Methods. Method utilized by developers is generally building
onsite units, offsite units are typically utilized by larger developments and fee-in-lieu when
less than a whole employee is required or smaller developments. Since 2015 the Town has
collected over $3 million onsite vs. offsite options.
The Town does not use prioritization of mitigation methods today. Staff recommends VLHA
recommends to Council the order of prioritization methods listed in the memo on pages four
(4) and five (5).
Recommendation Order:
1. On-site units
2. Off-site units – either an incentive or disincentive to use this method, could be new
units constructed off-site or purchase a unit
3. Off-site units outside the Town of Vail (4X multiplier) – to be discussed further
January 19, 2021 - Page 111 of 124
4. Conveyance of property on-site or off-site – land bank, conveyance of raw land
5. Payment of fee in lieu – potentially the last resort available to developer
EPS stated other communities require a specific order and developers are only allowed to
go to a different method if they prove they cannot provide the previous method.
Application of Regulations. Commercial linkage applies to all Town of Vail commercial
areas. Inclusionary Zoning applies to residential zoning. Staff recommends the Town amend
the Town’s zoning code to add residential linkage as a mitigation tool for residential
development and redevelopment.
The Authority is interested in assessing the addition of residential linkage. EPS will provide
details and comparables at a future meeting.
Next steps EPS and Housing will present to PEC at December 14, 2020 meeting and
Council on January 5, 2021.
4.2. Eagle County Housing Guidelines Update – Discussion
Presenter: Tori Franks, Eagle County Real Estate and Development Manager
Tori Franks provided an update regarding Eagle County’s housing guidelines. She noted
unlike Vail the County guidelines have been kept outside of the County code. Their housing
administrative procedures are updated annually. The housing guidelines are being updated
in a three-phase process with phase to align with the County’s updates to the Land Use
Regulations rewrite, comprehensive plan update and new visioning process.
Phase II goal is to update mitigation methods, public benefit, to respond to the housing
market, add flexibility and modify language to match guidelines versus regulatory. They
were able to include many comment ideas into the draft.
A summary for major changes is listed in Frank’s presentation.
Frank’s invited VLHA to provide comments during the County’s update. She will advise the
Town’s housing staff regarding timing of those comments.
4.3. VLHA 2020 Annual Budget update and 2021 Proposed Budget, Resolution 27, Series of
2020
Presenter: Carlie Smith, Town of Vail Financial Services Manager
Smith and Campbell provided a current 2020 budget forecast and a 2021 budget
overview. The Authority is agreement with the proposed budget.
Moffet moved to approve Resolution No. 27, Series of 2020.
MOTION: MOFFET SECOND: WILKINS VOTE: 4-0 APPROVED
4.4. West Middle Creek Rezoning Application
Presenter: George Ruther, Housing Director
Ruther provided a proposal for rezoning the West Middle Creek Parcel. Council did express
interest in rezoning to Housing Zone District. Council is looking for opportunity to develop
in the future. A portion of land is owned by CDOT who has expressed interest in selling or
trading to the Town. A vehicular easement was granted from Middle Creek Village during
the Middle Creek Village amendments which will allow ease of access to the site.
January 19, 2021 - Page 112 of 124
Council would initiate the application and seeking VLHA’s partnership with Vail Home
Partners to act on Council’s behalf. Acting as agent you would direct/lead Town staff during
the review process.
The property is currently zoned Natural Area Preservation District (NAPD) with some steep
slopes however the site is deemed developable. After more studies staff will come back
with a plan. Only a portion of the site would be rezoned, very west portion of the lot.
A majority of the Authority agreed to support moving rezoning discussion forward. Moffet
is unsure of rezoning the parcel from NAPD.
VLHA’s recommendation will go before Council on December 15th for their
recommendation. Ruther will forward a copy of the memo to VLHA prior to the meeting.
4.5. 2020 Semi Annual Update on Housing
Presenter: George Ruther, Housing Director
Twice annual the Housing Authority provides an update to Council on progress of goals
and status. Ruther suggested including future opportunities for housing. One opportunity
is the CDOT East Vail parcel at the corner of Columbine and Spruce which CDOT wants
to sell.
The update will be provided at the December 15, 2020 Council meeting.
5. Matters from the Chairman and Authority Members
5.1. Matters from the Chairman and Authority Members
Presenter: Steve Lindstrom, Chairman
There are no updates from the Authority.
6. Executive Session
6.1. Executive Session per C.R.S. §24-6-402(4)(a)(e) - to discuss the purchase, acquisition,
lease, transfer, or sale of property interests and to determine positions, develop a
strategy and instruct negotiators, regarding: submitted Vail InDEED applications and
program details.
Presenter: Lynne Campbell, Housing Coordinator
7. Any Action as a Result of Executive Session
7.1. Action as a Result of Executive Session
McDonald recommended staff continue with Vail InDEED negotiations as discussed in
executive session.
MOTION: McDOUGALL SECOND: MOFFET VOTE: 4-0 APPROVED
8. Adjournment
8.1. Adjournment 5:32PM (estimated time)
MOTION: MOFFET SECOND: McDOUGALL VOTE: 4-0 APPROVED
9. Future Agenda Items
9.1.
January 19, 2021 - Page 113 of 124
• Land Banking (sale of GRFA)
• Public Health Housing Incentive, Eagle County Health
10. Next Meeting Date
10.1. Next Meeting Date December 22, 2020
Meeting agendas and materials can be accessed prior to meeting day on the Town of
Vail website www.vailgov.com. All housing authority meetings are open to the public.
Times and order of agenda are approximate, subject to change, and cannot be relied
upon to determine at what time the Vail Local Housing Authority will discuss an item.
Please call (970) 479-2150 for additional information. Please call 711 for sign language
interpretation 48 hours prior to meeting time.
Housing Department
January 19, 2021 - Page 114 of 124
VA I L TO W N C O UNC I L A G E ND A ME MO
I T E M /T O P I C : V L HA S pecial Executive S ession Meeting Minutes December 15, 2020
AT TAC H ME N TS :
Description
2020-12-15 V LH A Special Executive Session Meeting Minutes
January 19, 2021 - Page 115 of 124
Vail Local Housing Authority
Meeting Minutes
December 15, 2020
Special Executive Meeting
10:30 AM
Zoom Virtual Meeting
75 S. Frontage Road - Vail, Colorado, 81657
MEMBERS PRESENT MEMBERS ABSENT
Steve Lindstrom Molly Morales
Mary McDougall James Wilkins
Greg Moffet
Staff
George Ruther, Housing Director
Lynne Campbell, Housing Coordinator
1. Call to Order
1.1. Zoom Meeting 1 (call to order pre-executive session)
1.2. Zoom Meeting 2 (post executive session)
A quorum is present, Lindstrom called the meeting to order at 10:41 AM.
2. Citizen Participation
2.1. Citizen Participation
No one from the public is in attendance.
Lindstrom noted at the December 14, 2020 PEC meeting the members agreed to move
inclusionary zoning and commercial linkage forward to Council. PEC wanted to add a 5th
item to the recommendations to include catch up not just keep up. The Authority requested
a joint meeting with PEC, VLHA and Council to have policy discussion. Housing will add a
joint policy discussion meeting to a future VLHA agenda as well to review the adopted
housing policies.
Moffet motioned enter executive session to review Vail InDEED applications.
MOTION: MOFFET SECOND: MC DOUGALL VOTE: 3-0 APPROVED
3. Executive Session
3.1. Executive Session per C.R.S. §24-6-402(4)(a)(e) - to discuss the purchase, acquisition, lease, transfer, or sale of property interests and to determine positions, develop a strategy and instruct negotiators, regarding: submitted Vail InDEED
January 19, 2021 - Page 116 of 124
applications and program details.
Presenter: Lynne Campbell, Housing Coordinator
4. Any Action as a Result of Executive Session
4.1. Action as Results of Executive Session
Moffet made a motion recommending staff continue with Vail InDEED application
negotiations as discussed in executive session.
MOTION: MOFFET SECOND: MC DOUGALL VOTE: 3-0 APPROVED
5. Adjournment
5.1. Adjournment 11:00AM (estimated time)
MOTION: MOFFET SECOND: MC DOUGALL VOTE: 3-0 APPROVED
6. Next Meeting Date
6.1. Next Meeting Date January 12, 2021
December 22, 2020, has been cancelled
Meeting agendas and materials can be accessed prior to meeting day on the Town of
Vail website www.vailgov.com. All housing authority meetings are open to the
public. Times and order of agenda are approximate, subject to change, and cannot
be relied upon to determine at what time the Vail Local Housing Authority will
discuss an item. Please call (970) 479-2150 for additional information. Please call 711
for sign language interpretation 48 hours prior to meeting time.
Housing Department
Special Executive
Meeting
January 19, 2021 - Page 117 of 124
VA I L TO W N C O UNC I L A G E ND A ME MO
I T E M /T O P I C : V L HA Meeting Minutes D ecember 22, 2020
AT TAC H ME N TS :
Description
V L H A Meeting Minutes December 22, 2020
January 19, 2021 - Page 118 of 124
Vail Local Housing Authority
Meeting Minutes
December 22, 2020
3:00 PM
Zoom Virtual Meeting
75 S. Frontage Road - Vail, Colorado, 81657
MEMBERS PRESENT MEMBERS ABSENT
Steve Lindstrom Molly Morales
Greg Moffet Mary McDougall
James Wilkins
Staff Present
George Ruther, Housing Director
Lynne Campbell, Housing Coordinator
1. Call to Order
1.1. Zoom Meeting
1.2. Call to Order
A quorum being present Lindstrom called the meeting to order at 3:01PM.
2. Main Agenda
2.1. West Middle Creek Rezoning Application
Presenter: Matt Gennett, Community Development Director
Matt Gennett presented a draft memo for re-designation of the West Middle Creek parcel.
Currently the parcel is zoned Natural Area Preservation with a request to rezone to the
Housing District. Per Gennett there are several steps required to accomplish the rezoning:
amend the Comprehensive Plan, amend the Land Use Plan to reflect medium density
multifamily (MDMF) or high density multifamily (HDMF) or establish a new district named
Housing. The goal will be to rezone a portion of the existing NAP area.
The next PEC submittal is due January 11, 2021 for the February 9, 2021 meeting. Due to
timing it is most likely the application will be heard on the February 22, 2021 meeting. Gennett
stated PEC won’t likely make a recommendation at the first meeting due to public input. The
application and recommendation could go to the March 1, 2021 Council meeting.
Discussion ensued regarding Council direction, process and timelines.
January 19, 2021 - Page 119 of 124
Summary of Rezoning Process:
Subdivision plat
Amend land use plan
No action required by VLHA
3. Matters from the Chairman and Authority Members
3.1. Matters from the Chairman and Authority Members
Presenter: Steve Lindstrom, Chairman
Lindstrom reminded the Autho rity the following items are being heard at Council’s January
5, 2021 meeting.
• 2020 semi-annual update
• Inclusionary Zoning and Commercial Linkage update
• Middle Creek Lot 3 Update
4. Adjournment
4.1. Adjournment 3:30PM (estimated time)
Moffet made a motion to adjourn the meeting at 3:58PM.
MOTION: MOFFET SECOND: WILKINS VOT E: 3-0 APPROVED
5. Future Agenda Items
• Land Banking (sale of GRFA)
• Public Health Housing Incentive, Eagle County Health
• Joint VLHA, Town Council, Planning & Environmental Commission
Meeting Regarding Commercial Linkage/Inclusionary Zoning and
Adopted Housing Policy Review
6. Next Meeting Date
6.1. Next Meeting Date January 12, 2021
Meeting agendas and materials can be accessed prior to meeting day on the Town of
Vail website www.vailgov.com. All housing authority meetings are open to the public.
Times and order of agenda are approximate, subject to change, and cannot be relied
upon to determine at what time the Vail Local Housing Authority will discuss an item.
Please call (970) 479 -2150 for additional information. Please call 711 for sign language
interpretation 48 hours prior to meeting time.
Housing Department
January 19, 2021 - Page 120 of 124
VA I L TO W N C O UNC I L A G E ND A ME MO
I T E M /T O P I C : Value P ass allowance at Red S andstone Parking Garage W inter 2020-2021
AT TAC H ME N TS :
Description
Staff Memo
January 19, 2021 - Page 121 of 124
1
TO: Vail Town Council
FROM: Greg Hall, Director of Public Works and Transportation
DATE: January 19, 2021
SUBJECT: Value Pass allowance at Red Sandstone Parking Garage Winter 2020-2021
I. PURPOSE
The purpose of this item is to:
Inform the Town Council staff will allow the use of Value Passes at the Red
Sandstone Parking Garage for the remainder of the current winter season.
II. BACKGROUND
The use of Value passes at Red Sandstone Parking Structure was delayed at the
beginning of the season to ensure availability for Red Parking Pass holders. This year the
number of Red Parking passes sold increased from 71 last year to 167 this year. Last year
in January, town staff allowed Red Sandstone Parking Garage to be used by value pass
holders. Even though additional passes have been sold, usage patterns show there is
additional capacity especially on levels 3 and 4.
The Red Sandstone Parking Garage provides 120 spaces every day and up to 160 spaces
during non-school days. It is recommended at this time to allow for the rest of this season
that the garages be available to Value Passes as was allowed mid-season last year. On
Non-peak days Vail Value pass holders would be charged $ 5 and Eagle County Value
pass holders would be charged $ 10. On peak days Vail Value pass holders would be
charged $ 10 and Eagle County Value pass holders would be charged $ 15.
This will allow access of the additional parking capacity of the Red Sandstone Parking
Garage to more users.
VI. ACTION REQUESTED
The item is for informational purposes on the proposed changes.
VII. STAFF RECOMMENDATION
Staff is preparing to allow value passes at the Red Sandstone Garage. The rate structure
will be the same as last year.
January 19, 2021 - Page 122 of 124
2
January 19, 2021 - Page 123 of 124
VA I L TO W N C O UNC I L A G E ND A ME MO
I T E M /T O P I C : Recess 5:10 pm (estimate)
January 19, 2021 - Page 124 of 124