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Home My WebLink About2021-02-16 Agenda and Supporting Documentation Town Council Afternoon Meeting Agenda VAIL TO W N C O U N C IL R E G U L AR ME E T IN G Agenda Virtual 11:00 AM, February 16, 2021 Meeting to be held Virtually (access H igh Five Access Media livestr eam https://www.highfivemedia.org/live-five the day of the meeting and visit https://www.vailgov.com/town-council to participate in public comment) Notes: Times of items are approximate, subject to change, and c annot be relied upon to determine what time Council will consider an item. Public c omment on any agenda item may be solicited by the Town Council. 1.S ite Visits 1.1.Story W alk Ribbon Cutting at B ighorn Park (4800 J uniper Lane)60 min. Presenter(s): Lori Barnes, Vail Public Library Bac kground: Ribbon Cutting for Vail Public library’s Story W alk(R). Brought to our c ommunity through the generosity of a C A RE S Ac t Grant from the I nstitute of Museum and Library Services through the C olorado State Library. Story Walk(R) is a year-round display that allows the reader to enjoy a book page by page while strolling through the outdoors. Vail’s display has been installed around Bighorn Park’s idyllic pond and the chosen book will change seasonally. The opening of the story walk at Bighorn Park will take place with a ribbon c utting ceremony and recognition of town staff and local partners involved in the project. 2.E xecutive Session will begin at 1:30 p.m. 2.1.Executive Session, pursuant to: 1) C.R.S. §24-6-402(4)(a)(b)(e) - to disc uss the purc hase, ac quisition, lease, transfer, or sale of property interests; to have a conference with the Town Attorney to rec eive legal advic e on spec ific legal questions; and to determine positions, develop a negotiating strategy and instruct negotiators, regarding: 1) negotiations with Triumph Development regarding a c ertain, draft Development Agreement and Ground Lease for Lot 3, Middle Creek which would provide for deed restric ted housing on Lot 3, Middle C reek; 2) negotiation of a certain Master Lease Agreement between the Town and Vail Resorts for the master leasing of Town owned residential units at the housing development known as Timber Ridge; 3) negotiations c oncerning the request to use Town property for the remodel of the Vail C hapel. 90 min. Presenter(s): Matt Mire, Town Attorney 3.The Afternoon Regular Meeting will reconvene at 3:00 p.m. 4.P resentation / Discussion 4.1.Lot 3, Middle Creek Development Agreeent Update (Verbal Only)10 min. Presenter(s): Scott Robson, Town Manager February 16, 2021 - Page 1 of 62 Action Requested of Counc il: I nformational only. Bac kground: The Town Manager will present an update on the progress being made related to the development of deed restricted housing on Lot 3, Middle C reek. The Town continues to negotiate the terms and timeline of the project taking into consideration input from the community ). A final development agreement and ground lease will be presented at the March 2 council meeting for consideration. D oc uments will be posted on the town’s website in the near future. 4.2.Formation of Entertainment D istricts 30 min. Presenter(s): Scott Robson, Town Manager and Tammy Nagel, Town Clerk Action Requested of Counc il: I nformational and council direc tion requested. Bac kground: The formation of an entertainment district will be reviewed; the establishment of the distric t is by passage of town legislation. I n addition, a review of the c reation of promotional association/s will be addressed. This component will require the involvement and participation from liquor lic ense holders. The Association/s help create the common consumption areas and provide oversight to these premise/s. 4.3.Review Vail Town Code S ec tion on Noise (Prohibited) and Amplified Sound (Sec tion 5-1-7) 30 min. Presenter(s): Scott Robson, Town Manager Action Requested of Counc il: I nformational material; request for C ounc il input on next steps. Bac kground: Town Council requested that staff review Section 5-1-7 of the Vail Munic ipal Code addressing noise (prohibited). W ith music ac tivations throughout the villages last summer, there were occasional noise ordinance violations. Some code amendments will be presented addressing time periods that would accommodate entertainment activation during afternoon business hours (including apres ski during winter and summer). I n light of the public health crisis and public health orders, outdoor entertainment ac tivations were popular and enjoy ed by guests and the community. The town would like to continue this programming with a balanc e between noise levels, time periods, and appropriate music . 5.D R B / PEC Update (5 min.) 5.1.D RB / P E C Update Presenter(s): J onathan S penc e, Planning Manager 6.Information U pdate 6.1.Approved A I P P Dec. 2020 & J an. 2021 Minutes 6.2.VLHA Meeting Minutes J anuary 26, 2021 6.3.February 3, 2021 C S E meeting minutes 7.Matters from Mayor, Council and Committee Reports (10 min.) 8.Recess 8.1.Rec ess 4:20 pm (estimate) February 16, 2021 - Page 2 of 62 Meeting agendas and materials c an be ac cessed prior to meeting day on the Town of Vail website www.vailgov.com. All town council meetings will be streamed live by High Five Ac cess Media and available for public viewing as the meeting is happening. The meeting videos are also posted to High Five Ac cess Media website the week following meeting day, www.highfivemedia.org. Please call 970-479-2136 for additional information. Sign language interpretation is available upon request with 48 hour notification dial 711. February 16, 2021 - Page 3 of 62 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C : S tory Walk R ibbon Cutting at B ighorn Park (4800 J uniper L ane) P RE S E NT E R(S ): L ori Barnes, Vail P ublic L ibrary B AC K G RO UND: R ibbon Cutting for Vail P ublic library’s S toryWalk(R). B rought to our community through the generosity of a C A R E S Act Grant from the I nstitute of Museum and L ibrary Services through the C olorado S tate L ibrary. S toryWalk(R) is a year-round display that allows the reader to enjoy a book page by page while strolling through the outdoors. Vail’s display has been installed around Bighorn P ark’s idyllic pond and the chosen book will change seasonally. T he opening of the story walk at Bighorn P ark will take place with a ribbon cutting ceremony and recognition of town staf f and local partners involved in the project. February 16, 2021 - Page 4 of 62 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C : E xecutive S ession, pursuant to: 1) C.R.S . §24-6-402(4)(a)(b)(e) - to discuss the purchase, acquisition, lease, transfer, or sale of property interests; to have a conf erence with the Town Attorney to receive legal advice on specif ic legal questions; and to determine positions, develop a negotiating strategy and instruct negotiators, regarding: 1) negotiations with Triumph Development regarding a certain, draft Development A greement and Ground L ease for L ot 3, Middle Creek which would provide for deed restricted housing on L ot 3, Middle Creek; 2) negotiation of a certain Master L ease A greement between the Town and Vail Resorts for the master leasing of Town owned residential units at the housing development known as Timber Ridge; 3) negotiations concerning the request to use Town property f or the remodel of the Vail Chapel. P RE S E NT E R(S ): Matt Mire, Town A ttorney February 16, 2021 - Page 5 of 62 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C : L ot 3, Middle Creek Development A greeent Update (Verbal Only) P RE S E NT E R(S ): Scott R obson, Town Manager AC T IO N RE Q UE S T E D O F C O UNC IL : I nf ormational only. B AC K G RO UND: T he Town Manager will present an update on the progress being made related to the development of deed restricted housing on L ot 3, Middle Creek. T he Town continues to negotiate the terms and timeline of the project taking into consideration input f rom the community). A f inal development agreement and ground lease will be presented at the March 2 council meeting f or consideration. Documents will be posted on the town’s website in the near future. February 16, 2021 - Page 6 of 62 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C : F ormation of Entertainment Districts P RE S E NT E R(S ): Scott R obson, Town Manager and Tammy Nagel, Town C lerk AC T IO N RE Q UE S T E D O F C O UNC IL : I nf ormational and council direction requested. B AC K G RO UND: T he f ormation of an entertainment district will be reviewed; the establishment of the district is by passage of town legislation. I n addition, a review of the creation of promotional association/s will be addressed. This component will require the involvement and participation from liquor license holders. T he A ssociation/s help create the common consumption areas and provide oversight to these premise/s. AT TAC H ME N TS : Description Town of Vail E nter tainment D istrcits February 16, 2021 - Page 7 of 62 PRESENTATION BY Tammy Nagel, Town Clerk ENTERTAINMENT DISTRICTS WITH COMMON CONSUMPTION AREAS February 16, 2021 - Page 8 of 62 WHAT IS AN ENTERTAINMENT DISTRICT? "Entertainment District" means an area that: a.Is located within a municipality and is designated by the municipality as an entertainment district; b.Comprises no more than one hundred acres; and c.Contains at least twenty thousand square feet of liquor licensed premises at the time the district is created •There is no “board” or governing entity of an Entertainment District; it is just a geographical boundary identification with operational restrictions. Town of Vail | Entertainment Districts 1| vailgov.com February 16, 2021 - Page 9 of 62 WHAT IS A PROMOTIONAL ASSOCIATION? "Promotional Association"means an association that is incorporated within Colorado, organizes and promotes entertainment activities within a common consumption area, and is organized or authorized by two or more people who own or lease property within an entertainment district. Town of Vail | Entertainment District 1| vailgov.com February 16, 2021 - Page 10 of 62 WHAT IS A COMMON CONSUMPTION AREA? "Common Consumption Area" means an area designed as a common area in an entertainment district approved by the local licensing authority for consumption of alcohol beverages that is managed and controlled by a Promotional Association, and that uses physical barriers to close the area to no motor vehicle traffic and limit pedestrian access. Town of Vail | Entertainment District 1| vailgov.com February 16, 2021 - Page 11 of 62 WHAT DOES AN ENTERTAINMENT DISTRICT LOOK LIKE? Town of Vail | Entertainment District 1| vailgov.com February 16, 2021 - Page 12 of 62 POTENTIAL COMMON CONSUMPTION AREAS (VAIL VILLAGE) Town of Vail | Entertainment District 1| vailgov.com February 16, 2021 - Page 13 of 62 PROCESS FOR FORMATION OF AN ENTERTAINMENT DISTRICT 1.Ordinance to amend the Town’s Liquor Code to authorize the creation of the Entertainment District/s •Oversight and administration of the District falls under the Town Clerk's Office (as authorized by the legislation and Resolution for Rules and Regulation) 2.Colorado State Statute drives the content for the legislation 3.Resolution to create each specific Entertainment District (sets forth specific limits and restrictions on size, security, or hours of operation) Town of Vail | Entertainment District 1| vailgov.com February 16, 2021 - Page 14 of 62 PROPOSED TIMELINE •February 16: Provide direction to staff •If the direction is to move forward with creating entertainment districts: •Utilized other Colorado municipalities best practices and legislation examples for initial drafting of ordinance and resolutions. •Review the Initial draft discussions with stakeholders: Industry experts,attorneys,Liquor licensees,Neighborhood partnerships, and Town departments •Revisions made to drafts based on stakeholder input •April 6th: First Reading of an Ordinance and Resolution •Review Ordinance & Resolution with Vail Local Licensing (Liquor) Authority Town of Vail | Entertainment District 1| vailgov.com February 16, 2021 - Page 15 of 62 Town Council Next Steps •Act on Ordinance to form and allow Entertainment Districts •Act on Resolution for Process, Rules and Regulations •(which sets up application, certification, and operational rules and regulations) •Act on Resolutions to create each individual Entertainment District –i.e. Vail Village & Lionshead •Sets forth specified hours of operation and other restrictions tailored to the specific geographical area Town of Vail | Entertainment District 1| vailgov.com February 16, 2021 - Page 16 of 62 Thank you February 16, 2021 - Page 17 of 62 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C : Review Vail Town Code S ection on Noise (P rohibited) and A mplified S ound (S ection 5-1-7) P RE S E NT E R(S ): Scott R obson, Town Manager AC T IO N RE Q UE S T E D O F C O UNC IL : I nf ormational material; request f or Council input on next steps. B AC K G RO UND: Town C ouncil requested that staf f review S ection 5-1-7 of the Vail Municipal Code addressing noise (prohibited). W ith music activations throughout the villages last summer, there were occasional noise ordinance violations. S ome code amendments will be presented addressing time periods that would accommodate entertainment activation during af ternoon business hours (including apres ski during winter and summer). I n light of the public health crisis and public health orders, outdoor entertainment activations were popular and enjoyed by guests and the community. T he town would like to continue this programming with a balance between noise levels, time periods, and appropriate music. AT TAC H ME N TS : Description Memo Noise and Amplified Sound 021621 Vail Town Code Section Noise Prohibited February 16, 2021 - Page 18 of 62 To: Mayor and Town Council From: Town Manager’s Office (and Police, Community Development, Economic Development, Town Clerk Offices) Date: February 16, 2021 Subject: Review Vail Town Code Section about Noise (Prohibited) and Amplified Sound (Section 5-1-7) I. SUMMARY Town Council requested a review of the town’s code to ensure it is offering the appropriate guidelines with regard to noise standards and allowable decibel limits. Staff has reviewed Section 5-1-7 of the Vail Municipal Code which address a number of components that set forth guidelines for monitoring loud noise, setting forth definitions, sound measurement standards and identifying allowable limits. Some code amendments will be presented addressing a newly proposed time-period that would accommodate entertainment activation at reasonable decibel levels during afternoon business hours (including Après Ski during winter and summer). II. BACKGROUND In light of the public health crisis and public health orders, outdoor entertainment activations were popular this year, such as musicians playing on the expanded restaurant patios through dinner service and based on feedback they were thoroughly enjoyed by guests and the community. This example is in addition to the traditional musical activations of establishments like the Vail Chophouse and the Red Lion. There were some occasions where music activations resulted in noise complaints. An investigation was completed to verify compliance with Town Code for each instance of a noise complaint made to the Town. Through this process, staff identified misunderstandings or a lack of clarity with the code. Although the businesses who received complaints were generally in compliance, staff is recommending making some changes to the code to both simplify the regulations and to support the goals of the town. There seems to be ongoing support for the music entertainment activation (in the right of ways and on patios) as it benefits the surrounding businesses and enhances the Vail guest experience. III. BUSINESS POINTS Objectives of proposed code amendment: ▪ Provide regulations that help balance the desire to create entertainment activations in the villages while being respectful of the combination of commercial and residential neighborhoods, ▪ Provide regulations that are easy to understand by those who enforce the code and by those who must abide by the code, February 16, 2021 - Page 19 of 62 Town of Vail Page 2 ▪ Address the time and zone for use of amplified sound as a means of creating the needed balance between residential and commercial neighborhoods. The Code addresses “allowable decibel limits” as noted in the table below: D. Allowable Limits: The following shall be the allowable noise limits for the time periods and zones specified. Zone Designation of Property On which source of Noise Is Located Maximum Number of Decibels Permitted from 7:00 A.M. To 11:00 P.M Maximum Number of Decibels Permitted From 11:00 P.M. To 7:00 A.M. All Residential Zones excepting HDMF 55 Decibels 50 Decibels Commercial Plus HDMF 65 Decibels 60 Decibels Industrial Service Zones 80 Decibels 75 Decibels In addition to the allowable limits in the aforementioned table, the following definitions in the Town Code create unnecessary confusion when evaluating sound levels or producing music: • Noise of any duration which exceeds the allowable noise limit for the zone in which the noise source is located by fifteen (15) decibels. • A noise, one minute or more in duration out of any ten (10) minute period, which exceeds the allowable noise limit for the zone in which the noise source is located by ten (10) decibels. • A noise of five (5) minutes in duration and a total of five (5) minutes out of any ten (10) minute period, which exceeds the allowable noise limit for the zone in which the noise source is located by three (3) decibels. IV. CONSIDERATIONS Several departments have been involved with developing the draft amendment to the town code, including town clerk’s office, economic development, police, community development and the Town Manager’s Office. A review of legislation from peer resort communities, including Breckenridge, Aspen, and Park City, helped with comparing the decibel standards in similar resort towns. 1. The group supports adding a new category on the table referenced above, as follows: Zoning Designation on which source of Noise is located Maximum Number of Decibel’s Permitted from 2:00 P.M. To 8:00 P.M. Maximum Number of Decibels Permitted All Other Times Lionshead Mixed Use 1, Public Accommodation, Commercial Service Center, Commercial Core 1, Ski Base/Recreation 2, 80 decibels Refer to above table. The recommendation to add a new category for allowable sound limits is proposed to support the lively, festive atmosphere of a traditional Après Ski culture. The same vitality has been mimicked in the summer as guests of the Town enjoy the beautiful outdoor dining and sunny patios. The change from a maximum decibel level of 65 to 80 decibels would only be permitted during the afternoon/evening period from 2:00pm until 8:00pm in our village core districts. The February 16, 2021 - Page 20 of 62 Town of Vail Page 3 code would cap the permitted levels at 80 and remove the complexities of the time and level that a sound could exceed the allowed decibels as stated above. This would create a cleaner, more easily enforceable regulation for our Après oriented businesses. A maximum sound level of 80 decibels is consistent with many other communities in a similar setting. A village walkabout would be scheduled if there is interest in listening to certain decibel levels at certain locations. ACTION REQUESTED The Town Council is asked to provide direction about the proposed language that would be drafted into a code amendment to allow for new decibel levels during certain time periods in certain zone districts to accommodate the entertainment (music) activation in the villages on an ongoing basis. Attachments: ✓ Vail Municipal Code Section: Noise Prohibited (5-1-7) February 16, 2021 - Page 21 of 62 VAIL TOWN CODE 5-1-7 NOISE PROHIBITED Page 1 A. Prohibited Act: The making and creating of an excessive or an unusually loud noise at any location within the town heard and measured in a manner hereinafter set forth, shall be unlawful, except when made under and in compliance with a permit issued pursuant to subsection E of this section. B. Definition: An "excessive or unusually loud noise" shall be defined as follows: 1. Noise of any duration which exceeds the allowable noise limit for the zone in which the noise source is located by fifteen (15) decibels. 2. A noise, one minute or more in duration out of any ten (10) minute period, which exceeds the allowable noise limit for the zone in which the noise source is located by ten (10) decibels. 3. A noise of five (5) minutes in duration and a total of five (5) minutes out of any ten (10) minute period, which exceeds the allowable noise limit for the zone in which the noise source is located by three (3) decibels. C. Sound Measurement Standard: For the purpose of determining and classifying any noise as excessive or unusually loud as declared to be unlawful and prohibited by this section, the noise shall be measured on a decibel or sound level meter of standard design and quality operated on the A weighting scale. 1. If the noise source is located on private property, th e noise shall be measured at or beyond the property line of the property on which the noise source is located. 2. If the noise source is located on public property, the noise shall be measured no closer than ten feet (10') from the noise source. D. Allowable Limits: The following shall be the allowable noise limits for the time periods and zones specified: E. Permit To Exceed Limits: Applications for a specified permit to exceed noise level designated in this section may be made to the town manager or duly authorized representative. The town manager or duly authorized representative may grant the relief as applied for if he/she finds the following: 1. That additional time is necessary for the applicant to alter or modify such activity or operation to comply with this section. 2. The activity, operation or noise source will be of temporary duration, and cannot be done in a manner that will comply with subsection A of this section. 3. That no other reasonable alternative is available to the applicant. 4. That the permit is necessary for the community's cultural, historical or social benefit. The town manager may prescribe any conditions or requirements deemed necessary to minimize adverse effects upon the community or the surrounding neighborhood, including, but not limited to, specific times or functions of the noise on location of the noise source. Any permit granted by the town manager under this section shall contain all conditions upon which the permit has been granted and shall specify a reasonable time that the permit shall be effective. F. Exceptions: The maximum permissible noise limits for the times and zones specified in subsection D of this section shall not apply to sound emitted from the following: 1. Any authorized emergency vehicle when responding to an emergency call or acting in time of an emergency; 2. Activities of a temporary duration permitted by law and for which a license or permit therefor has been granted by the town, including, but not limited to, parades and fireworks displays; February 16, 2021 - Page 22 of 62 VAIL TOWN CODE 5-1-7 NOISE PROHIBITED Page 2 3. Any construction equipment operated upon a residential, commercial, industrial, or public premises during the time period between seven o'clock (7:00) A.M. and seven o'clock (7:00) P.M.; provided, however, that the operation of the construction equipment during the hours of seven o'clock (7:00) A.M. and seven o'clock (7:00) P.M. shall not exceed ninety (90) decibels; 4. Any snowmaking equipment; 5. Any motor vehicles designated for and operated on the public streets, alleys, highways or freeways; 6. The sounds of any permitted bells or chimes or the amplified reproductions of the sounds of any bells or chimes played between the hours of eight o'clock (8:00) A.M. to seven o'clock (7:00) P.M., provided that said sounds shall not exceed eighty (80) decibels. G. Motor Vehicle Noise – NOT APPLICABLE AT THIS TIME H. Amplified Sounds: 1. Purpose: The town council enacts this legislation for the purpose of securing and promoting the public comfort, safety, and welfare of its citizenry. While recognizing that certain uses of sound amplifying equipment are protected by the constitutional rights of freedom of speech and assembly, the council nevertheless feels obligated to reasonably regulate the use of sound amplifying equipment in order to protect the correlative constitutional rights of the citizens of this community to privacy and freedom from public nuisance and loud and unnec essary noise. 2. Prohibition And Regulation: It shall be unlawful for any person other than the personnel of law enforcement or governmental agencies to install, use, or operate within the town a loudspeaker or sound amplifying equipment in a fixed or movable position or mounted upon any sound truck for the purposes of giving instructions, directions, talks, addresses, lectures, or transmit or project music to any person or assemblage of persons in or upon any public street, alleys, sidewalks, park or place, or public property, except when installed, used, or operated in compliance with the following provisions: a. In all residential zones, no sound amplifying equipment shall be installed, operated or used for commercial purposes at any time. b. The operation or use of sound amplifying for noncommercial purposes in all residential zones and within one hundred feet (100') thereof, except when used for regularly scheduled operative functions by any school or for the usual and customary purposes of any church is prohibited between the hours of four thirty o'clock (4:30) P.M. and nine o'clock (9:00) A.M. of the following day. c. At the Gerald R. Ford Amphitheater located within Gerald R. Ford park, the operation or use of sound amplifying equipment for commercial purposes is prohibited between the hours of twelve o'clock (12:00) midnight and eight o'clock (8:00) A.M. of the following day. d. In all other zones, except such portions thereof as may be included within one hundred feet (100') of any residential zone, the operation or use of sound amplifying equipment for commercial purposes is prohibited between the hours of ten o'clock (10:00) P.M. and eight o'clock (8:00) A.M. of the following day on Sunday through Thursday, and between the hours of eleven o'clock (11:00) P.M. and eight o'clock (8:00) A.M. of the following day on Friday and Saturday. e. In all other zones, except such portions thereof as may be included within one hundred feet (100') of any residential zone, the operation or use of sound amplifying equipment for noncommercial purposes is prohibited between the hours of ten o'clock (10:00) P.M. and seven o'clock (7:00) A.M. of the following day. The only sounds permitted shall be either music, human speech, or both. The sound emanating from sound amplifying equipment shall be limited in volume and intensity for the times such sound is permitted by subsection H2 of this section shall be as set forth in subsection D of this February 16, 2021 - Page 23 of 62 VAIL TOWN CODE 5-1-7 NOISE PROHIBITED Page 3 section. In no event, shall the sound be loud and raucous or unreasonably jarring, disturbing, annoying, or a nuisance to reasonable persons of normal sensitivity within the area of audibility. 3. Permit Required: It shall be unlawful for any person, business or corporation to operate sound amplifying equipment in accordance with this chapter without first obtaining a permit from the town. Application for such permits will be on forms provided by the town. The following information shall be provided by the applicant: a. Name, address and telephone number; b. The place or places the applicant will be playing amplified sound; c. The dates and times the applicant will be playing amplified sound. All permits shall be valid for a period of one calendar year. I. Appeal: Appeal of any action of the town manager or duly authorized representative pursuant to subsections E and H of this section, denying the issuance of a permit to exceed the noise level or to play amplified sounds, may be filed within thirty (30) days following such action with the town council which shall hear said appeal in accordance with its rules of procedure. The town council may confirm, reverse or modify the actions of the town manager or his/her duly authorized representative. J. Penalty: Any person, partnership, association, or corporation convicted of a violation of any provision of this section shall be subject to penalty as provided in section 1-4-1 of this code. K. Four Day Limit: 1. Any person wishing to play "amplified sounds" as defined in subsection H of this section during any period not to exceed four (4) consecutive days shall not be required to provide the information set forth in subsection H3 of this section in such person's application. 2. Upon the receipt of an application to play amplified sound during any period not to exceed four (4) consecutive days, the town manager, without the necessity of a public hearing, shall either grant or deny the application after consideration of all the relevant factors. Before the town manager shall grant any such application, the town manager shall be required to make the findings set forth in subsection E4 of this section. (Ord. 14(2007) § 1: Ord. 3(1999) § 10: Ord. 20(1988) § 1: 1997 Code: Ord. 15(1988) § 1: Ord. 26(1984) § 1: Ord. 32(1982) § 1: Ord. 1(1981) § 1) February 16, 2021 - Page 24 of 62 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C : D R B / P E C Update P RE S E NT E R(S ): J onathan Spence, P lanning Manager AT TAC H ME N TS : Description February 3, 2021, D R B Meeting Results February 8, 2021 P E C Meeting Results February 16, 2021 - Page 25 of 62 D E S IG N R E V IE W B O AR D February 3, 2021, 3:00 P M Virtual 75 S. Frontage Road - Vail, Colorado, 81657 1.C all to Order 1.1.Register in advance for this webinar: https://us02web.zoom.us/webinar/register/W N_A8S I s353T2qs6RpBeYpirg After registering, you will rec eive a confirmation email c ontaining information about joining the webinar. 1.2.Attendance Present: Peter Cope, Doug C ahill, J ohn Rediker, Kit Austin, J oe St. J ohn Absent: None 2.Main Agenda 2.1.D R B 20-0591 - 1985 L LC Final review of new c onstruc tion Address/Legal Desc ription: 1985 Sunburst Drive / Lot 13, Vail Valley Filing 3 Applicant: 1985 L L C , Represented by Sc ott S. Turnispeed AI A Arc hitecture & C onstruc tion I NC Planner: J onathan S penc e 1. Prior to submitting for a building permit, the applic ant shall revise the c himney c ap on the metal c lad chimney to be consistent with the other two. 2. Prior to submitting for a building permit, the applic ant shall revise the header heights along the front façade to be consistent. 3. Prior to submitting for a building permit, the applic ant shall provide to staff for their review and approval a revision to the front elevation doors for greater c onsistency. J ohn Rediker moved to approve with conditions. J oe S t. J ohn sec onded the motion and it passed (5-0). 2.2.D R B 20-0539 - Gattopar do B ianco L L C Final review of a business sign Address/Legal Desc ription: 100 East Meadow Drive Unit 15/Lot O, Block 5D, Vail Village Filing 1 Applicant: Gattopardo B ianco L L C , represented by House of Signs Planner: J onathan S penc e 2.3.D R B 20-0588 - Nielsen & B usch R esidences Final review of an addition February 16, 2021 - Page 26 of 62 Address/Legal Desc ription: 4424 Streamside Circle W est Units A and B/Lot 10, Bighorn Subdivision 4th Addition Applicant: Beth & Kurt Nielsen and Lois Valenti 2012 Expemption Trust, represented by Martin Manley Arc hitects Planner: J onathan S penc e 1. Prior to submitting for a building permit, the applic ant shall remove the upper truss assembly on the prow front. 2. Prior to submitting for a building permit, the applicant shall revise the plan set to include a belly band above the garage doors. 3. Prior to submitting for a building permit, the applic ant shall revise the plan set to include the stepped dormer as discussed. J ohn Rediker moved to approve with conditions. Peter Cope seconded the motion and it passed (5-0). 2.4.D R B 19-0332.002 - D ead D rift D evelopment Final review of a change to approved plans (exterior/GRFA ) Address/Legal Desc ription: 1469 Greenhill Court/Lot 11, Glen Lyon Subdivision Applicant: Dead Drift Development I L L C, represented by RK D Architec ts Planner: J onathan S penc e J ohn Rediker moved to table to February 17, 2021. Peter Cope seconded the motion and it passed (5-0). 3.Staff A pprovals 3.1.D R B 21-0006 - McK eever Residence Final review of an exterior alteration (windows) Address/Legal Desc ription: 2875 Manns Ranch Road Unit A1 / Lot 1, Vail Village Filing 13 Applicant: Christopher & Lindsey Mc Keever, represented by EC E Design Build Planner: Erik Gates 3.2.D R B 21-0011 - Navas Residence Final review of an exterior alteration (windows) Address/Legal Desc ription: 3255 Katsos Ranch Road/Lot 9, Block 1, Vail Village Filing 12 Applicant: J orge Navas, represented by Renewal by A ndersen Planner: Greg Roy 3.3.D R B 21-0012 - Peter R esidence Final review of an exterior alteration (windows) Address/Legal Desc ription: 4030 Fall Line Drive Unit C /Lot 2, Pitkin Creek Meadows Applicant: Cheryl Ann P eter, represented by Renewal by A ndersen Planner: J onathan S penc e February 16, 2021 - Page 27 of 62 3.4.D R B 21-0013 - Vail Racquet C lub Final review of an exterior alteration (decks/stair towers) Address/Legal Desc ription: 4690 Vail Racquet Club D rive / Vail Rac quet C lub Condominiums Applicant: Vail Racquet C lub, represented by Steve Loftus Planner: J onathan S penc e 3.5.D R B 20-0302.001 - B urnett R esidence Final review of a change to approved plans (windows/fireplac e) Address/Legal Desc ription: 1987 Circ le Drive Unit A/Lot 26, Buffehr Creek Resubdivision Applicant: Amy G. Burnett Trust, represented by Nedbo Construction Planner: J onathan S penc e 3.6.D R B 20-0540.002 - Shoup Residence Final review of a change to approved plans (A C/grading) Address/Legal Desc ription: 1100 Hornsilver Circle/Lot 7, B lock 1, Vail Village Filing 8 Applicant: Thomas Shoup, represented by Berglund Arc hitects Planner: Erik Gates The applications and information about the proposals are available for public inspec tion during regular offic e hours at the Town of Vail C ommunity D evelopment Department, 75 South Frontage Road. The public is invited to attend the projec t orientation and the site visits that precede the public hearing in the Town of Vail Town Council Chambers. Times and order of items are approximate, subject to change, and c annot be relied upon to determine at what time the D esign Review Board will consider an item. Please c all 970-479-2138 for additional information. Sign language interpretation available upon request with 24-hour notification, dial 711. February 16, 2021 - Page 28 of 62 P L ANNI NG AND E NV I RO NM E NTAL C O M M I S S I O N F ebruary 8, 2021, 1:00 P M Virtual 75 S. F rontage Road - Vail, Colorado, 81657 1.Call to Order 1.1.Register in advance for this webinar: https://us02web.zoom.us/webinar/register/W N_9dcxqkngSgiH- zHe8UX I Eg After registering, you will receive a confirmation email containing information about joining the webinar. 1.2.Attendance Present: Brian Gillette, Ludwig Kurz, J ohn-Ryan Lockman, Karen Perez, Henry Pratt, Pete Seibert Absent: Rollie Kjesbo 2.Main Agenda 2.1.A request for the review of variances from Section 14-10-4-C, Architectural Projections, Decks, Balconies, Steps, Bay W indows, Etc., Vail Town Code, pursuant to Section 12-17, Variances, Vail Town Code, to allow a deck more than five feet (5’) above ground level to project more than five feet (5’) into the required side (east) setback, located at 413 Gore Creek Drive/Lots 1-6, Block 4, Vail Village Filing 1, and setting forth details in regard thereto (P E C20-0030) The applicant has withdrawn this application. Applicant:Vail Trails Chalets, represented by Mike Devins Planner:Greg Roy 2.2.A request for review of a final plat, pursuant to Title 13 Chapter 4, Minor Subdivisions, Vail Town Code, to allow for a resubdivision of Unit R-1 into two (2) dwelling units, located at 291 Bridge Street (The Plaza Lodge) / Lot F-K, Block 5C, Vail Village Filing 1, and setting forth details in regard thereto. (PE C21- 0001) 15 min. Applicant:Bridge Street Land LLC Planner:J onathan Spence 1. Prior to recordation, the applicant shall remit for the required parking and transportation fees. Planner Spence gives a history of Plaza lodge and introduces the application to the board. The unit had previously been architecturally but never formalized through the subdivision process February 16, 2021 - Page 29 of 62 Perez is concerned with the age of the Title Report and the Plat, which are over nine months old. Spence adds that there are no Town Code requirements that the title report be within a certain timeframe. No public comment. Brian Gillette moved to approved with conditions. Pete Seibert seconded the motion and it passed (5-1). Ayes:(5)Gillette, Kurz, Lockman, Pratt, Seibert Nays:(1)Perez Absent:(1)Kjesbo 3.Approval of Minutes 3.1.J anuary 25, 2021 P E C Results Brian Gillette moved to table to February 22, 2021. Karen Perez seconded the motion and it passed (6-0). Absent:(1)Kjesbo 4.Adjournment Karen Perez moved to adjourn. Brian Gillette seconded the motion and it passed (6-0). Absent:(1)Kjesbo The applications and information about the proposals are available for public inspec tion during regular offic e hours at the Town of Vail Community Development Department, 75 South Frontage Road. The public is invited to attend the project orientation and the site vis its that prec ede the public hearing in the Tow n of Vail Community Development Department. Times and order of items are approximate, subject to c hange, and c annot be relied upon to determine at w hat time the Planning and Environmental Commission w ill c onsider an item. Please c all (970) 479-2138 for additional information. Please call 711 for sign language interpretation 48 hour prior to meeting time. Community Development Department February 16, 2021 - Page 30 of 62 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C : Approved A I P P Dec. 2020 & J an. 2021 Minutes AT TAC H ME N TS : Description AIP P Dec. 2020 Minutes AIP P Jan. 2021 Minutes February 16, 2021 - Page 31 of 62 Public Notice - Art in Public Places Board Meeting Minutes Monday, December 7, 2020 - 8:30 a.m. Virtual Webinar/COVID-19 https://us02web.zoom.us/j/81675188934 AIPP Board members present: Tracy Gordon, Susanne Graf, Kathy Langenwalter, Courtney St. John, Kara Woods Others present: Molly Eppard, AIPP Coordinator 1. Approval of November 2nd and 9th meeting minutes. 2. No citizen input. 3. 14th Annual Winterfest Ice Installation & Lantern Display Update • Ice sculptors are flexible with installation timeline due to lack of snow. We need snow to trench the cables for the lights. People enjoy seeing the process, so it should be fine with starting on the 20th. • Doe Browning is continuing to make a charitable contribution to this year’s Winterfest. • Promotions & marketing of Winterfest: 4 x 9 rack card, push to artinvail.com website, Vail Daily ½ page ads, social media, A-frame signs near installation, Art in Vail mail chimp, Concierge informational email • Lantern kits and video ready by Dec. 14. Barrett Woods is volunteering to put the kits together which will be picked up at Welcome Center. Many requests for the free kits have already been received. • Molly will begin the install of the paper lantern display on the International Bridge with Public Works tomorrow. 110 total lanterns created by First – Fourth grade students of VMS. They will be just as delightful to see during the daytime. • Guests can add their lanterns to the shepherd hooks in the planters on the International Bridge. • Lantern kits will include - watercolor set, winter themed stickers, lights/pipe cleaner, pipe cleaner handle, instructions on finding video on demand and how to display. AIPP rack card will be in kit. 5. Clubhouse art discussion/update • Working on informational plaque for Jerry Ford posters & two new art works. • Reframing of signed golf print. • Outdoor art discussion including artists: Margaret Thompson, Maeve Eichelberger, Kasia Polkowska, Bryan Saren, Kevin Robb. • Molly reminds Board of nature inspired direction requested by VRD for the space and user groups – especially weddings and banquets. • The Board discusses various options at the entrance to the southside of the clubhouse – event space. • Courtney recommends looking at another artist who works in a more natural conventional subject matter similar to the oversized pinecone installations. • Kara recommends gathering more information and confer with the artists for our next meeting, so the Board can finalize a decision. 6. Coordinator updates. • LFS installation at library will be removed before the holidays. The Board asks Molly to store the installation, so they can consider it for future use. February 16, 2021 - Page 32 of 62 • Vail Symposium print signage is being created. • Molly would like for the Board to focus on Summer installations with consideration of social distancing, as well as locations for additional murals. 7. No other matters from the Board. 8. Meeting adjourned. February 16, 2021 - Page 33 of 62 Public Notice - Art in Public Places Board Meeting Minutes Monday, January 4, 2021 - 8:30 a.m. Virtual Webinar/COVID-19 AIPP Board members present: Tracy Gordon, Susanne Graf, Kathy Langenwalter, Courtney St. John, Kara Woods Others present: Molly Eppard, AIPP Coordinator 1. Approval of November December 7, 2020 meeting minutes. 2. Citizen input. 3. Ramsey Cotter - Summervail Workshop for Art & Critical Studies Discussion (Presentation attached) • Presentation on the history of the Summervail Workshop and commemorating it during its 50th Anniversary this summer. Interest in in raising funds resurrecting the program and archiving the historical materials and ephemera. • Lori Barnes, Director of Vail Public Library, comments that the library captured Randy Milhoan’s oral history. She remarks that they would be interested in assisting to preserve this heritage and invites Ramsey to present at the Jan. 21st Cultural Heritage Committee. • Molly comments it is a nice connection to AIPP’s work in repurposing the Anholtz structure to be a working artist residency space given the history of the Summervail’s earliest days in Ford Park. • Kathy comments a 50th anniversary event would be nice and suggests an event for artists to come together. Such an event may have more exposure to garner funds for a documentary. • Susanne clarifies the vision for 2021with Ramsey. Ideally, they would like to have a sculpture created this summer to commemorate the Summervail Workshop and look towards a documentary in the future. 4. Ford Park Art “Shack” Studio Space Review • Molly updates the Board on the evaluation for repurposing the space done thus far with Harry Teague Architects. • She shares the favorable concept that the AIPP board in 2019 explored. (document attached) • Given the waterline is now more accessible to the space, the AIPP Board began to reexamine it as a working arts studio space maintaining the character of the existing structure. • Kathy recommends the next steps for the Board is to look at the Needs and Assessments document for the space’s use to discuss at next meeting. • Molly will look at the remaining allocated funds donated by East West Partners for the space. • Courtney and Susanne remark about the possibilities of creating synergy for a creative space along with the history of Summervail Workshop. February 16, 2021 - Page 34 of 62 5. Clubhouse sculpture discussion. • Informational plaque for Jerry Ford Invitational posters is now installed. • The golf print has been reframed. • Two new plaques for art also installed. • Possible locations for an outdoor sculpture in proximity to the clubhouse keeping in mind the multi-users for the banquet space is discussed. • The Board discusses sculptures by Floyd Elzinga. Kara remarks the subject matter and style fits the criteria for space aesthetically and the timeline for completing the project. Kathy likes the work but would like to see a unique work by the artist if possible. She comments winter placement and snow accumulation should be considered with a selected work. Courtney and Tracy comment about potential photo opportunities for users of the banquet space. • The Board motions they would like to explore the possibility of the fire cone installations with additional sculptures by the artist. • A second motion is made to look at other available sculptures by the artist if the fire cone is impossible. 6. Mural Locations for Summer 2021 • Molly shares potential locations for mural installations for Summer 2021. • The Board likes the potential locations and will further consider options at the next meeting. 7. Coordinator updates. • Molly thanks Barrett Woods and her friend Avery for making 220 lantern kits for distribution. • Kathy comments the lanterns look festive and the shepherd hooks worked for people displaying their own lanterns. She compliments the ice sculptures as well. Tracy remarks on the number of people enjoying the ice. • LFS installation has been removed. The Board will assess condition and repurposing the installation perhaps in proximity to one of the playgrounds. • Symposium print signage is close to production. • Molly is postponing the art walks for the time being. She may change the time for the winter art walks going forward as the present 3:30 start time is extremely busy now in the village with outside apres. 8. Other matters from the Board. 9. Meeting adjourned. February 16, 2021 - Page 35 of 62 Ramsey Cotter – Presenter 4th of January 2021 SUMMERVAIL ART WORKSHOP February 16, 2021 - Page 36 of 62 SUMMERVAIL 13 years • Every Summer between 1971 - 1984 Art Workshop • Supported by Local Business • Attended by Local and National Community February 16, 2021 - Page 37 of 62 David Keens teaching metal working at SummerVail Art Workshop Collection: David Keens Papers A group photo at SummerVail Art Workshop Collection: David Keens Papers A group photo with dog outside at SummerVail Art Workshop Collection: David Keens Papers A sprint at the SummerVail Art Workshop Collection: David Keens Papers February 16, 2021 - Page 38 of 62 SUMMERVAIL Has attracted & invited big names like: Donna Dewey - Oscar winning director, Jim Cotter, Randy Milhoan, And many more … Dale Chihuly Jerry Saltz Christo and Jeanne-Claude February 16, 2021 - Page 39 of 62 • MonuMent / sCulPtuRe marking 50 years • WoRKsHoP / eVent ReCReAteD • DoCuMentARY • BooK PLAN February 16, 2021 - Page 40 of 62 • Begin CReAting HYPe press, media, propaganda • RAise MoneY • Begin ReseARCHing / ARCHiVing past event to lay groundwork for future event, monument, book/film • Begin PRoDuCing tHe ABoVe PlAn ACTION STEPS February 16, 2021 - Page 41 of 62 • soCiAl MeDiA, Web, Instagram, Facebook • sHoP on WeBsite to sell posters, prints, t-shirts, etc. to help in the raising of funds • gAlleRY WitH eVent here we can have images of past summer Vail workshops. Collaborate with Anholz Shed Reno Project to hang art in new “art space” • ReACH out to loCAl AnD nAtionAl ARt MAgAzines, PuBliCAtions, with an aim to have a monthly piece in the Vail Daily with information and progress on where we are with bringing the event back to the community • PosteRs - reprint old posters (these are amazing and curious – sure to attract attention AWARENESS February 16, 2021 - Page 42 of 62 speakers, panel discussions, workshops, over the course of at least a weekend / it’s like our version of the ‘ideas fest’ only more interactive and more approachable For example: 30 local artist & 5 international artist We want people to come from all over the world. Making this an opportunity you don’t want to miss and creating a program that becomes a “must attend event” SUMMERVAIL WORKSHOP February 16, 2021 - Page 43 of 62 • neW uPCoMing ARtists - loCAl AnD inteRnAtionAl • olD WoRKsHoP instRuCtoRs / AttenDees, PeoPle WHo WAnt to sHARe tHeiR MeMoRies of tHe eVent • Bill Pullman (actor) theater school • Jerry Salts • Dale Chihuly • Christo project managers • Brenda Hemelfarb • Old Town of Vail counsel members • Brent Bingahm • Bill Ray, wife Maggie - Bronze sculpture • ... CONNECTING PEOPLE February 16, 2021 - Page 44 of 62 • HistoRiCAl eVent that marks a very important part of the cultural development here • RAises AWAReness within and across communities • BRing A stigMA of being the capital of cool within art circles and to art enthusiast • CReAtes A HeAtHY & PositiVe enViRonMent that stimulates intrigue, critical thinking & creativity - promoting culture & our love for our community & the art world WHY IS IT IMPORTANT FOR THE VAIL VALLEY? February 16, 2021 - Page 45 of 62 • toWn of VAil • sPonsoRsHiPs – “loCAl & nAtionAl BRAnDs” • Donations from previous workshop attendees • Event swag, event fees • Grant money, donations, private and public • Kick starter, Go fund me HOW TO GET FUNDING? February 16, 2021 - Page 46 of 62 “INSPIRATION ExISTS, bUT IT HAS TO FIND YOU WORKING.” - Pablo Picasso Ramsey Cotter – Presenter 4th of January 2021 February 16, 2021 - Page 47 of 62 February 16, 2021 - Page 48 of 62 February 16, 2021 - Page 49 of 62 February 16, 2021 - Page 50 of 62 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C : V L HA Meeting Minutes J anuary 26, 2021 AT TAC H ME N TS : Description V L H A Meeting Minutes January 26, 2021 February 16, 2021 - Page 51 of 62 Vail Local Housing Authority Meeting Minutes January 26, 2021 3:00 PM Zoom Virtual Meeting 75 S. Frontage Road - Vail, Colorado, 81657 PRESENT ABSENT Steve Lindstrom Greg Moffet James Wilkins Mary Mc Dougall Molly Morales Staff George Ruther, Housing Director Lynne Campbell, Housing Coordinator 1. Call to Order 1.1. Virtual Meeting Part 1 Pre-Executive Session 1.2. Virtual Meeting Part 2 Post Executive Session 1.3. Call to Order A quorum present Lindstrom called the meeting to order at 3:05PM, Moffet is absent. 2. Citizen Participation No one from the public was present. 3. Approval of Minutes 3.1. VLHA January 12, 2021 Meeting Minutes MOTION: Mc DOUGALL SECOND: MORALES VOTE: 4-0 APPROVED 4. Main Agenda 4.1. Resolution No. 3, Series of 2021, a Resolution Approving an Exemption from Audit for the Fiscal Year 2020 for the Vail Local Housing Authority in the State of Colorado. Presenter: Carlie Smith, Town of Vail Financial Services Manager February 16, 2021 - Page 52 of 62 MOTION: WILKINS SECOND: Mc DOUGALL VOTE: 4-0 APPROVED 4.2. West Middle Creek Rezoning Application Status Presenter: Matt Gennett, Community Development Director Gennett provided an overview of the three West Middle Creek Planning and Environmental Commission applications. A minor subdivision agreement, land use plan amendment and rezoning applications were submitted to PEC on January 25, 2021 for the February 22nd meeting. A new legal description will be recorded as Lot 4 Middle Creek Subdivision. Discussion ensued regarding the submittal packet and copy of the packet will be forwarded to the Authority for review and comments. Next steps: PEC public notice ready February 1 Staff comments end of week and before February 17th. PEC will review at the February 22, 2021 meeting and most likely followed by a second meeting March 8th. 4.3. Resolution No. 1, Series of 2021, A Resolution Approving the Purchase of a Deed Restriction Interest in Property (Type III Deed Restriction) in the Town of Vail Legally Described as Condominium Unit B201, Homestake at Vail Condominiums, Eagle County, Colorado with a Physical Address of 1081 Vail View Drive, Unit B201, Vail Colorado; and Setting Forth Details in Regard Thereto. Presenter: Lynne Campbell, Housing Coordinator MOTION: WILKINS SECOND: MORALES VOTE: 4-0 APPROVED 4.4. Resolution No. 2, Series of 2021, A Resolution Approving the Purchase of a Deed Restriction Interest in Property (Type III Deed Restriction) in the Town of Vail Legally Described as Condominium Unit B-1, Heathers of Vail Condominiums, Eagle County, Colorado with a Physical Address of 5197 Black Gore Drive, Unit B-1, Vail Colorado; and Setting Forth Details in Regard Thereto. Presenter: Lynne Campbell, Housing Coordinator MOTION: WILKINS SECOND: Mc DOUGALL VOTE: 4-0 APPROVED 5. Matters from the Chairman and Authority Members 5.1 Matters from the Chairman and Authority Members Presenter: Steve Lindstrom, Chairman Lindstrom noted the next West Vail Master Plan discussion on the commercial center is scheduled for February 11, 2021. VLHA will have opportunity to work on housing within the plan. Discussion ensued about the phasing next steps. Morales has a copy of the WVMP PowerPoint and will provide to the Authority. February 16, 2021 - Page 53 of 62 An EPS status on Commercial Linkage / Inclusionary Zoning and housing data was provided by Ruther. Ruther will be presenting lessons learned and results of Vail InDEED at the CAST meeting Thursday, February 26th. At the February 2nd Council meeting discussion will resume regarding long term funding strategies. Mc Dougall made a motioned to leave the regular meeting and enter executive session. MOTION: Mc DOUGALL SECOND: WILKINS VOTE: 4-0 APPROVED 6. Executive Session 6.1 Executive Session per C.R.S. §24-6-402(4)(a)(e) - to discuss the purchase, acquisition, lease, transfer, or sale of property interests and to determine positions, develop a strategy and instruct negotiators, regarding: submitted Vail InDEED applications and program details. Presenter: Lynne Campbell, Housing Coordinator Mc Dougall motioned to exit executive session and return to the regular meeting. Wilkins left after the executive session. MOTION: Mc DOUGALL SECOND: MORALES VOTE: 4-0 APPROVED 7. Any Action as a Result of Executive Session 7.1 Action as a Result of Executive Session Morales recommended continuing forward with the Vail InDEED offer as discussed in executive session. MOTION: MORALES SECOND: MOFFET VOTE: 3-0 APPROVED Reminder of upcoming dates: 2/2 W middle creek planner staff 2/9 VLHA comments due 2/11 WVMP commercial center review 2/22 PEC meeting 8. Adjournment 8.1 Adjournment 5:00PM (estimated time) Meeting adjourned at 4:33PM. MOTION: Mc DOUGALL SECOND: MORALES VOTE: 3-0 APPROVED 9. Future Agenda Items 9.1 February 16, 2021 - Page 54 of 62 • Land Banking (sale of GRFA) • Public Health Housing Incentive, Eagle County Health • Joint VLHA, Town Council, Planning & Environmental Commission meeting • Regarding Commercial Linkage/Inclusionary Zoning and adopted Housing Policy Review 10. Next Meeting Date 10.1 Next Meeting Date February 9, 2021 Meeting agendas and materials can be accessed prior to meeting day on the Town of Vail website www.vailgov.com. All housing authority meetings are open to the public. Times and order of agenda are approximate, subject to change, and cannot be relied upon to determine at what time the Vail Local Housing Authority will discuss an item. Please call (970) 479-2150 for additional information. Please call 711 for sign language interpretation 48 hours prior to meeting time. Housing Department February 16, 2021 - Page 55 of 62 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C : F ebruary 3, 2021 C S E meeting minutes AT TAC H ME N TS : Description C S E Meeting Minutes February 3, 2021 February 16, 2021 - Page 56 of 62 COMMISSION ON SPECIAL EVENTS MEETING Virtual Meeting (Info at the bottom of the page) Wednesday, February 3, 2021 @ 8:30a.m.-10:30a.m. AGENDA: Meeting materials can be accessed at the following link https://vailgovrecords.com/WebLink/Browse.aspx?id=680360&dbid=0&repo=TownofVail Laserfiche Roll Call: CSE Members – Alison Wadey, Doug Smith, Nick Conover, Jill Lau, Marco Valenti, Sam Biszantz, Kim Rediker Staff – Jeremy Gross, Mia Vlaar, Liz Gladitsch, Patty McKenny, Matt Mire, Attendees: Carol Johnson, Diane Moudy, Kristen Horpedahl, Laurie Asmussen, Sarah Franke, Stacy Thibedeau, Taylor Smith, Kristi Scheidegger, Angela Mueller, Tom Davenport, Denise Cheng 1. 8:30a.m.: Administrative Items (50 minutes) a. Board and Commission Training with Matt Mire • Matt Mire provided annual board member training. • Review of Sunshine laws • Top tips: 1. Governed by state statue, you lose protection when you act outside of your CSE role, If you act outside of your ordinance you subject yourself to personal liability. You’re authorized to vote in a public meeting, that’s about it. 2. Avoid conflicts of interest. If you have one, remove yourself from vote. If you feel you have a conflict or question you don’t feel comfortable bringing up in the meeting, you can contact Matt directly. 3. Run a good meeting. No meetings before the meetings. No emails to more than one other board member. b. Approval of the Minutes from the January CSE Meeting • Motion to approve the minutes from the January meeting. • Valenti/Lau/unanimous c. Council Update • Business relief program approved • Mid-week lodging incentive program approved. Info at discovervail.com/workcation 1. Smith: what is the marketing plan for the program a. Gladitsch: $32,000 allocated for front range marketing. Full plan presented to VLMDAC. • West vail master plan discussion is coming up. Visit www.engagevail.com for info. February 16, 2021 - Page 57 of 62 • Vail Health Vaccination going out to Teachers and front-line employees next month. d. VEAC Update • Next meeting is next week. Invite will be sent out shortly. e. VLMDAC Update • Developing summer tactics. • Jana Morgan: We are hoping to build a better relationship to CSE. I will be a fly on the wall in all of your meetings and we are excited to have you join us too. • Big change with many new VLMDAC board members: Michael Holton (Vail Health), Kam Bozich (Slifer), Scott Gubrud (Four Seasons), Liana Moore (Antlers). f. Upcoming Events • Ski for MS virtually • Through the Lens through end of March • Virtual Scavenger Hunt • Ambient Entertainment occurring weekends through end of season • Virtual Pink Vail • Summer: 1. GoPro mountain Games making a call soon 2. Sports Tournaments in June/July are waiting on public health orders. 3. The Amp schedule still being built out 4. Lower Bench – Not planning on doing a stage but some events planning on holding their event ie: Wine Fest 5. See below for Farmers Market update g. Budget Update • Hasn't changed from what we’ve allocated. $625,516 for CRC and $154,530 for E&E. 2. 9:20 a.m.: Event Update/requests (20 minutes) a. Ren Events Updates Farmers Markets/Taste of Vail • Farmers market. Starting father’s day through first week of October. In regular communication with the health department. Still moving ahead with precautions similar to last year. • Lionshead market is not moving ahead this year. Too hard to grow into a new location this year with all the restrictions. That allocation will be returned to CSE budget. • Taste of Vail – Aspen Food and wine moved their June event to September. California has been very impacted by COVID which is limiting California winery participation. Will host fall taste of vail event in September and will look to add spring elements. February 16, 2021 - Page 58 of 62 • Wadey: will September crush have an impact on participation? Angela: All the wineries understand that this is going to be an impact with events postponing. They are working on staffing plans to accommodate. • Wadey: are we concerned about overlap with Oktoberfest? Rediker, yes. Wadey, can we move it to a mid week? • Valenti: Assuming larger events may be looking to shift or change, and we need to offer feedback to optimize calendars. • Wadey: I am very sad to see the Lionshead farmers market not happen. They have had a rough year. Can we put this out to RFP? 1. Gross: We will work on developing a need statement and or RFP. b. Town of Vail Art Series • Alpine Art Center is having difficulty securing locations for the winter community art programs due to limited capacities. They are looking for feedback on whether to host some classes virtually to be able to offer some programming this winter season or wait until warmer weather and host more events in the summer/fall. • Conover: A bit concerned that we are pushing spring events into late summer and fall and they will all fall in the same timeframe • Gross: That is under consideration by staff from all event requests but this one specifically doesn’t have any conflicts with other events based on the type of event and its audience. • Newbury-Rediker: Investigate spring timeframe for outdoor options. • Lau: In favor of doing this in person, not virtually • Gross: I’ll work with Lauren to find other locations for in person spring/summer/fall events. 3. 9:40 a.m.: Event Recap (45 minutes) a. Scavenger Hunt – Jen Mason • Most groups are 2-4 people. Very COVID friendly event and family friendly. Introducing so many people to unknown parts and history of Vail. Great education about 10th mountain. • Will work on a more kid friendly version with age appropriate questions. Can sell advertising in the program for business engagement. Can keep adding new facts for new versions. Hard to promote in some calendars since it is a season long program. • Running 4 ads per week in the vail daily. Distributed posters throughout town and will refresh them prior to presidents. Rack Cards throughout the valley. February 16, 2021 - Page 59 of 62 • Rediker: The program is great for guests that arrive before check in is available. Continue to reach out to the hotels as a reminder of this. • Mason: We had savings in the event budget and are going to return $4,500 to the CSE from the allocation. • Biszantz: Since this was 2020 funded, how can we roll dollars into 2021? Gross/Vlaar: We don’t roll any dollars over from year to year. The savings would have to be appropriated by council. • Conover: Can we request number of participants to the sign up so we can get a hard count on participation? Mason: Yes, we will add that in. • Motion to release final funding. • Valenti/Rediker/unanimous b. Magic of Lights • Learned a lot in the 45 day run. 4pm was great in early December but the lights weren’t great until closer to 5:30 in late January. • Feedback was that the walk should be longer. Access was an issue. Want to extend the lighting all the way to the village. Worked well as a holiday event. Attendance was much lower after Jan 4. Looking to shift earlier next year. Adding more elements next year will help the guest experience especially on the really cold night. • Energy efficiency could be a great talking point going forward. Can the energy use be offset? • Motion to release final funding. • Valenti/Biszantz/unanimous c. Vail Mountaineers Hockey Sportsmanship Tournament • Hosted 39 teams. Had to turn away 11. Over 500 room nights booked in vail. Had to cancel 1 weekend of the tournament. Public health requirements restricted spectators and had new rules for players. • Overall a successful tournament that was very well received as very little hockey was being played at this point. • Motion to release final funding. • Rediker/Valenti/unanimous 4. 10:25 a.m.: New Business (5 minutes) • Doug: would like to propose a 360 events audit. I have worked with associates at McKinsey on similar projects for other cities/municipalities. Build an February 16, 2021 - Page 60 of 62 accounting of assets across town and the valley for events. Use as a tool for marketing to new events and to be able to sell more sponsorship for events. o Rediker: How involved do we want to get in how events find sponsor dollars. In past, we’ve stayed out of that to put onus on event producer o Vlaar: Vailassets.com was created and would need to be updated but it was created to pull every possible venue and put in one place so that information is in place for even producers • CSE/Council joint meeting o timing hasn’t been determined yet. Need to put together a memo to outline purpose of meeting o Topics for council joint meeting  Challenge with Revely holidays Powabunga snow days. What is the goal for early season. What scale is appropriate.  Excess funds, can they roll over? Increase allocations the following year if there are savings to spend the money more effectively. Adjournment @ 10:30 a.m. • Motion to Adjourn • Rediker/Valenti/Unanimous The February CSE meeting will be held virtually via Zoom. If you would like to attend virtually please register ahead of time via the link here - https://us02web.zoom.us/webinar/register/WN_MmqB4tnTQpekr7fUWJGk_A. During the webinar, you can use the Q&A feature to ask questions to the CSE or you can use the Raise Hand button to request to be un-muted. February 16, 2021 - Page 61 of 62 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C : Recess 4:20 pm (estimate) February 16, 2021 - Page 62 of 62