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HomeMy WebLinkAbout2021-03-16 Agenda and Supporting Documentation Town Council Afternoon Meeting Agenda VAIL TO W N C O U N C IL R E G U L AR ME E T IN G Agenda Virtual 1:00 P M, March 16, 2021 Meeting to be held Virtually (access H igh Five Access Media livestr eam https://www.highfivemedia.org/live-five the day of the meeting and visit https://www.vailgov.com/town-council to participate in public comment) Notes: Times of items are approximate, subject to change, and c annot be relied upon to determine what time Council will consider an item. Public c omment on any agenda item may be solicited by the Town Council. 1.E xecutive Session 1.1.Executive Session pursuant to C.R.S. § 24-6-402(4)(a)(e) conc erning the purchase, ac quisition, lease, transfer, or sale of any real, personal, or other property interest; and to determine positions, develop a negotiating strategy and instruct negotiators regarding negotiations of a land lease with Triumph Development for Lot 3, Middle C reek. 60 min. Presenter(s): Matt Mire, Town Attorney 2.The Afternoon Regular Meeting will reconvene at 2:00 p.m 3.Vail Local Marketing District - see separate agenda (45 min.) 4.P resentation / Discussion 4.1.Magic of Lights Event Recap Report.15 min. Presenter(s): Mia Vlaar, Ec onomic Development Director; S arah Franke and Dave Dressman, Vail Valley Foundation Action Requested of Counc il: Listen to presentation and ask questions. Bac kground: Town Council funded the Magic of Lights in 2020 with $250,000. The Vail Valley Foundation is presenting a report out to c ounc il on the program. 4.2.Go Pro Mountain Games Update 15 min. Presenter(s): Mia Vlaar, Ec onomic Development Director; S arah Franke and Dave Dressman, Vail Valley Foundation Action Requested of Counc il: Listen to presentation and ask questions. Bac kground: Vail Valley Foundation will be presenting an update on the 2021 GoPro Mountain Games to the Town Council as a council funded event. 4.3.Booth Creek Area Habitat I mprovement and Fuel Reduc tion on Town of Vail and C D OT Land 20 min. Presenter(s): Paul Cada, W ildland Program Manager and K risten Bertuglia, Environmental Director March 16, 2021 - Page 1 of 136 Action Requested of Counc il: Listen to presentation and ask questions. Bac kground: I n 2019 a presc ribed fire was planned in the B ooth Creek area for the purpose of habitat improvement and fuels reduc tion. Due to a number of fac tors the prescribed fire was not implemented. S taff from Vail Fire and Emergency Services are preparing to implement this project. I mplementation is dependent upon site c onditions as well as favorable weather conditions. The opportunity to implement this projec t may occ ur as early as March 20, 2021. This presentation will provide an overview of the planning process, the burn plan, and public outreach efforts. 4.4.Frontage Road Parking Update 30 min. Presenter(s): Greg hall Director of Public W orks and Transportion Action Requested of Counc il: Town C ounc il will be provided information for their use. Bac kground: Town Council wanted an informational update on parking on the Frontage Roads in Vail. The Frontage Roads are part of the I nterstate 70 right of way and are managed by the C olorado Department of Transportation(C D OT). The town and C D OT have leases whic h allow the parking to occ ur. Staff Rec ommendation: This is an informational session. 4.5.Entertainment District Disc ussion (Follow up)10 min. Presenter(s): Scott Robson, Town Manager Action Requested of Counc il: D irec tion from Town Council about formation of Entertainment Distric t/s through legislation ac tion. Bac kground: Town staff presented information about the formation of Entertainment District/s with creation of c ommon consumption areas at the February 16 meeting. Additional information is presented about how vehic ular traffic prevents creation of c ommon consumption areas in certain locations. Staff is looking for direc tion from c ouncil about whether to pursue the formation of the entertainment distric t/s. 4.6.Review 2020 Amplified Sound Noise D ata, Complaints, and P roposed Legislation 15 min. Presenter(s): Scott Robson, Town Manager and Dwight Henninger, C hief of Polic e Action Requested of Counc il: C ounc il input and direction about draft amendments to Vail Town C ode Sec tion 5-1-7, Noise P rohibition and Amplified Sound. Bac kground: Town staff presented some bac kground, business points and considerations about the town's guidelines on noise standards and allowable decibel limits at the February 16 meeting. There was interest in hearing more about the complaints filed during 2020; the Vail P D will present a summary of the complaints and incident outc omes. Town Council is asked to provide further input on the proposed c ode amendment that would ac commodate entertainment activation at reasonable decibel levels during afternoon business hours. 4.7.2020 Year end I nvestment Report 10 min. Presenter(s): Kathleen Halloran, Finance Direc tor Action Requested of Counc il: I nformational only Bac kground: Section 2-2-8 of the Town C ode requires an annual presentation of the town's investment report, which is also provided as a written report each quarter. This agenda item is a presentation of the town's investment report as of D ec ember 31, 2020. March 16, 2021 - Page 2 of 136 5.Interviews for Boards and C ommissions 5.1.I nterviews for Design and Review Board (D RB)15 min. Presenter(s): Tammy Nagel, Town Clerk Action Requested of Counc il: I nterview c andidates who are interested in serving on D RB. Bac kground: Two vacanc ies exist on the Town of Vail Design Review Board (D RB) and interviews will be conduc ted during the afternoon meeting. The term of each new appointment begins April 1, 2021 and expires on March 31, 2023 (two year terms). Duties of the five-member D RB inc lude reviewing the design of new structures, remodels, sign requests, landscaping plans and other arc hitectural and aesthetic matters. 5.2.I nterview Planning and E nvironmental Commission (P E C)25 min. Presenter(s): Tammy Nagel, Town Clerk Action Requested of Counc il: I nterview c andidates who are interested in serving on P E C. Bac kground: Three vacanc ies exist on the Town of Vail P lanning and Environmental Commission (P EC) and interviews will be conduc ted during the afternoon meeting. Applicants must be residents and registered voters of the Town of Vail. The term of the appointment begins April 1, 2021 and expire on Marc h 31, 2023 (two y ear terms). Duties of the seven-member PEC inc lude review and determination of requests for variances and conditional use permits, and rec ommendations to Town C ounc il on spec ial development districts, subdivisions, rezonings, various Town of Vail proposed plans and other c ommunity matters per the Town Charter and ordinanc es. 6.D R B / PEC Update (5 min.) 6.1.D RB / P E C Update Presenter(s): Matt Gennett, Director of Community Development 7.Information U pdate 7.1.AI PP February 1, 2021 minutes 7.2.VLHA February 23, 2021 Meeting Minutes 7.3.VLMD A C J anuary Minutes 7.4.Future C ounc il Meeting Topics (Proposed) 8.Matters from Mayor, Council and Committee Reports (10 min.) 9.Recess 9.1.Rec ess 5:40 pm (estimate) March 16, 2021 - Page 3 of 136 Meeting agendas and materials c an be ac cessed prior to meeting day on the Town of Vail website www.vailgov.com. All town council meetings will be streamed live by High Five Ac cess Media and available for public viewing as the meeting is happening. The meeting videos are also posted to High Five Ac cess Media website the week following meeting day, www.highfivemedia.org. Please call 970-479-2136 for additional information. Sign language interpretation is available upon request with 48 hour notification dial 711. March 16, 2021 - Page 4 of 136 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C : E xecutive S ession pursuant to C.R.S . § 24-6-402(4)(a)(e) concerning the purchase, acquisition, lease, transfer, or sale of any real, personal, or other property interest; and to determine positions, develop a negotiating strategy and instruct negotiators regarding negotiations of a land lease with Triumph Development f or L ot 3, Middle Creek. P RE S E NT E R(S ): Matt Mire, Town A ttorney March 16, 2021 - Page 5 of 136 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C : Magic of L ights Event Recap Report. P RE S E NT E R(S ): Mia V laar, Economic D evelopment Director; S arah F ranke and Dave Dressman, Vail Valley F oundation AC T IO N RE Q UE S T E D O F C O UNC IL : L isten to presentation and ask questions. B AC K G RO UND: Town C ouncil funded the Magic of L ights in 2020 with $250,000. The Vail Valley F oundation is presenting a report out to council on the program. AT TAC H ME N TS : Description Magic of Lights Vail Stakeholders Report March 16, 2021 - Page 6 of 136 DECEMBER 11, 2020 –JANUARY 24, 2021 | VAIL, COMarch 16, 2021 - Page 7 of 136 Dear Partners, It is a testament to the truly collaborative environment we are fortunate enough to operate in that Magic of Lights Vail was able to come to fruition this winter. It took the support of the entire Vail community to launch this new project in such a short time span and unique time period. A sincere thank you to the Town of Vail, Betty Ford Alpine Gardens, Vail Resorts, Eagle County Public Health, Vail Rec District, our sponsors, our partners at FunGuys Events, and our staff for making this project possible. We look forward to continuing the collaboration and growing the Magic of Lights Vail project in 2021/22. 2020/21 HIGHLIGHTS 45 NIGHTS OF OPERATION 19,991 IN ATTENDANCE $2.2M IN ECONOMIC IMPACT 69% CAME TO VAIL SPECIFICALLY FOR MAGIC OF LIGHTS 94% OF ATTENDEES FELT COMFORTABLE OR EXTREMELY COMFORTABLE WITH COVID SAFETY 4.0 OVERALL SATISFACTION RATING (ON A SCALE OF 1 TO 5, WHERE 5=EXTREMELY SATISFIED) OVER 1.4M DIGITAL IMPRESSIONS (OPENSNOW/DENVER POST/ WESTWORD) DAVE DRESSMAN VP, Sales & Sponsorship Vail Valley Foundation President Magic of Lights Vail March 16, 2021 - Page 8 of 136 TOP STATES OF ORIGIN 80% COLORADO / 20% OUT OF STATE 1.Colorado 2.Texas 3.Florida 4.California 5.Illinois DEMOGRAPHICS Family Status 50% attended with family Average Adult Age 50 Education 85%have 4-year degree or higher Mean HHI 70% earn more than $100K TOP ATTENDEE CATEGORIES: outdoor enthusiast, sports enthusiast, and traveler March 16, 2021 - Page 9 of 136 PUBLIC RELATIONS 1,045,503 TOTAL REACH $121,962 PUBLICITY VALUE 23 PLACEMENTS MARKETING & PR SUMMARY 3,142,883 TOTAL IMPRESSIONS $178,608 MEDIA VALUE George Balanchine’s Apollo. Choreography © The George Balanchine Trust. TESTIMONIALS "It was a very cool experience."-Lyle Wood "Beautifully done!! Awesome staff, very friendly and helpful!" -Mark Cleaveland "It was a festive and beautiful outdoor experience!"-Lori Barnes March 16, 2021 - Page 10 of 136 PRINT 62,500 IMPRESSIONS $34,002 MEDIA VALUE 60 TOTAL AD PLACEMENTS DIGITAL 1,428,747 IMPRESSIONS $9,272 MEDIA VALUE EMAIL 10,446 IMPRESSIONS $1,399 MEDIA VALUE 3,074 EMAIL SUBSCRIBERS 36% OPEN RATE 10% CLICK-THROUGH-RATE George Balanchine's Serenade. Choreography © The George Balanchine Trust. March 16, 2021 - Page 11 of 136 SOCIAL MEDIA 394 FOLLOWERS 201,491 ORGANIC IMPRESSIONS 25,874 ENGAGEMENTS 414 FOLLOWERS 44,193+ ORGANIC IMPRESSIONS 1,000+ ENGAGEMENTS PAID: 452,482 IMPRESSIONS | 10,000+ ENGAGEMENTS WEBSITE 29,857 IMPRESSIONS 212,621 PAGE VIEWS 99%NEW USERS 4.7 PAGES/VISIT 2m 34s AVERAGE DURATION 26.2% CONVERSION RATE March 16, 2021 - Page 12 of 136 20-21 SPONSORS & PARTNERS A Project of Vail Valley Foundation Events & FunGuys Events March 16, 2021 - Page 13 of 136 INDEX @magicoflightsvail @magicoflightsvail Flickr Gallery Email List March 16, 2021 - Page 14 of 136 LOOKING AHEAD LENGTH AND ADDED ACTIVATIONS Given the feedback from attendees this year, a full year to plan and hopefully fewer restrictions due to COVID-19, next year we will look to extend the length of the experience and supplement the walk with added activations like s’mores pits, live music, and new interactive elements. PARKING AND EASE OF ACCESS Very few attendees had ever been to the Lower Bench in the winter, or at all. The lack of knowledge of the area, combined with lack of access created difficulties for the attendees. Next year we will look to create additional access points and work with the Town of Vail to extend directional signage and transportation options. DATES OF ACTIVATION Next year our goal will be to align the Magic of Lights activation window to the start of Revely Vail; operating from the weekend the mountain opens, or Thanksgiving, through the New Year’s holiday. March 16, 2021 - Page 15 of 136 FINANCIALS The summary below reflects operating revenue and expense only. It does not reflect the initial project investment or purchases. INITIAL INVESTMENT ANALYSIS •The Town of Vail $250,000 of funding was treated as an investment into the project. •Our partner FunGuys Events matched the $250,000 Town of Vail investment, creating a total of $500,000. •In year one, $400,000 of the $500,000 investment was spent on the initial purchase of lights, equipment, infrastructure and ongoing operations to launch the project. •The residual $100,000 of cash, which currently sits in a segregated Magic of Lights bank account, will be spent over the next year for ongoing operations and preparations for year two of Magic of Lights Vail. OPERATING BUDGET SUMMARY •Given the impact of COVID-19 on the project, we are content with the currently forecasted loss in year one and are confident years two and three can operate in the black. Revenues Sponsorship $81,000 Ticket Sales $341,200 Total Revenues $422,200 Expenses Operational Expense and Grants $459,825 Marketing $44,850 Total Expenses $504,675 Net Profit (Loss)($82,475) *Financials are current as of 3/9/21 but are not final and subject to change. March 16, 2021 - Page 16 of 136 Our sincere thank you for supporting this brand-new project and a special thanks to our partners at the Town of Vail, Vail Resorts, and the Betty Ford Alpine Gardens. We wish you all continued success and, in partnership with you, look forward to making the 2021-22 Magic of Lights Vail even better! THANK YOU! DAVE DRESSMAN VP, Sales & Sponsorship Vail Valley Foundation President Magic of Lights Vail SARAH FRANKE VP, Marketing & Operations Vail Valley Foundation March 16, 2021 - Page 17 of 136 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C : G o P ro Mountain Games Update P RE S E NT E R(S ): Mia V laar, Economic D evelopment Director; S arah F ranke and Dave Dressman, Vail Valley F oundation AC T IO N RE Q UE S T E D O F C O UNC IL : L isten to presentation and ask questions. B AC K G RO UND: Vail Valley F oundation will be presenting an update on the 2021 GoPro Mountain Games to the Town Council as a council f unded event. AT TAC H ME N TS : Description GoPro Mountain G ames Event Update March 16, 2021 - Page 18 of 136 March 16, 2021 - Page 19 of 136 ABOUT THE VAIL VALLEY FOUNDATION:The GoPro Mountain Games are owned and operated by the Vail Valley Foundation,a non-profit organization that seeks to enhance the quality of life in the Vail Valley through arts,athletics,and education. ABOUT VAIL,CO:While Vail is most-known for its 5,289 skiable acres,this ski town turns into an outdoor enthusiasts dream in the summer with 1,100 acres of open space and 350,000 surrounding acres of national forest.Creating a safe open-air venue to host multiple competitions,activations and concerts.Vail remains 'open'with hotels,restaurants and merchants operating per public health guidelines,an exceptional healthcare system,and both the Town of Vail and Vail Resorts demonstrating that they can offer an exceptional Mountain experience when safety protocols are in place and of the highest priority. The country's largest celebration of adventure sports, art and music in Vail, Colorado June 10-13, 2021 ATHLETES ▪15+ competitions with over $120,000+ in prize money on the line ▪Sport disciplines including: Run, Bike, Paddle, Fish, Disc, Dog, and Yoga ▪Athlete-focused. Pros and joes competing together for prize money and bragging rights. CONTENT ▪Daily Mountain Games Live Show . Hosted each evening live from Vail. ▪Influencers, Content Creators & Athlete Ambassadors increasing the reach and audience of the event from a far. ▪Live podcast from Vail, short form video highlights & social content MUSIC ▪3-Night Residency of LIVE music at The Amp. Each night will feature the same band with a different themed concert and special guests. Tickets will be offered/sold based on State capacity levels. ▪100% GoPro camera live stream of concerts. Mountain Games will consider making the concerts a “Benefit”. VIRTUAL ▪Pre-event Ultimate Mountain Moment content creation contest. Highlighting: Dogs, Kids/Family, Athletes and “Spirit of the Mountain Games” categories.Open to everyone, significant prize packages. ▪Strava Challenge focused on participation and timed segments. March 16, 2021 - Page 20 of 136 2021 KEY DATES MARCH 3 ▪PARTNER & ATHLETE AMBASSADOR TOOLKITS SENT ▪Includes: social handles, suggested copy, image assets MARCH 5 ▪PUBLIC ANNOUNCEMENT ▪Emails, press release, and social media posts APRIL 2 ▪PREVIOUS ATHLETE & VIP/PARTNER EVENT REGISTRATION OPENS ▪1-week early access to sign up for all available Mountain Games events APRIL 9 ▪GENERAL PUBLIC REGISTRATION OPENS ▪Access to register for events now open to anyone KEY ITEMS IN APRIL, MAY & JUNE ▪APRIL (Date TBD): BAND ANNOUNCEMENT ▪MAY (Date TBD): ULTIMATE MOUNTAIN MOMENT CONTEST LAUNCH ▪JUNE 10-13:GOPRO MOUNTAIN GAMES EVENT March 16, 2021 - Page 21 of 136 Mountain Games will give professional and amateur athletes an opportunity to compete in person, in Vail, for cash prizes across the core GoPro Mountain Games sport disciplines. For many athletes this will be their first opportunity to truly compete in an event since the pandemic started. GoPro Mountain Games will place a heavy focus on significant cash and product prizing. Sponsor branding will exist, per normal, across Vail and throughout our various competition venues. RUN 10K Spring Run Off Apres 5K Rocky Dog Trail Run Pepi’s Face-Off BIKE Road Bike Time Trial XC MTB eBike Kids Bike KAYAK Down River Kayak Sprint Gore Creek Kayak Challenge Freestyle + potential additional events SUP SUP Sprint DOG DockDogs National Championship Dueling Dogs RAFT Raft Sprint FISH 2 Fly X-Stream Catch Wars YOGA Daily yoga classes DISC Mountain Masters Disc Golf March 16, 2021 - Page 22 of 136 With an athlete-focused event, Mountain Games is expanding the content outlets and offerings to provide maximum reach and engagement to the event’s stories, partners, and experience. DAILY LIVE SHOW ▪Hosted each evening from Vail and leading into the nightly music live stream. ▪2-3 impactful hosts, including celebrity crossover host ▪Showcasing daily highlights from competitions, top digital content creation submissions, and athlete interviews, stories and profiles. ▪The live show will highlight sponsors in unique and creative ways via branding, sponsored content, featured segments, on screen graphics, and product placement. INFLUENCERS, CREATORS & ATHLETE AMBASSADORS ▪Focus on crossover celebrity influencers to expand reach. ▪Recruitment of content creators to supply fresh content pre, during, and post-event. ▪Utilize content creators to produce and post sponsor driven edits. USER GENERATED CONTENT ▪Pre-event virtual Ultimate Mountain Moment content creation competition. Focused on main categories of Dogs, Athletes, Kids/Families, and the best overall edit capturing the “Spirit of the Mountain Games." March 16, 2021 - Page 23 of 136 3-NIGHT RESIDENCY ▪One band, three nights. Each night featuring a different themed concert with special guests. ▪Tickets to be offered/sold based on State capacity levels. ▪“Benefit” based with a different cause -related fundraising effort each night. ▪Band to be announced in April of 2021. 100% GoPro LIVESTREAM ▪All concerts to be streamed live via GoPro cameras. ▪Sponsors will be integrated into the Livestream each night via pre-roll, static ads, and logo integration ▪Additional messaging opportunities available based on show production. Throughout the summer of 2020, the Vail Valley Foundation continued to operate the Gerald R. Ford Amphitheater. Hosting weekly concerts and newly added movie nights under the strict safety guidelines set forth by health officials. We are excited to be able to continue the tradition of the GoPro Mountains of Music Series at the 2021 event. March 16, 2021 - Page 24 of 136 ULTIMATE MOUNTAIN MOMENTS ▪Tied to the GoPro Awards program and/or the Outside TV Campfire platform ▪Pre-event, 30-day, user generated content contest open to anyone ▪4 submission categories ▪Ultimate Mountain Kid/Family ▪Ultimate Mountain Dog ▪Ultimate Mountain Athlete ▪Best overall edit will be dubbed the Ultimate Mountain Moment ▪Winners will be selected by a panel of judges and featured in the Daily Live Show as well as receive cash and Ultimate Mountain Games Gear Packages containing supplied partner products. ▪Sponsors to be featured as prizing partners and highlighted across the contest promotional efforts. STRAVA CHALLENGE ▪Creation of a Strava Challenge to engage on -site and virtual athletes ▪Compete for unique partner prizes and deals. ▪Direct exposure to challenge participants to supply partner messages, deals, and codes. ▪Engage athletes and fans around the world, not just in Vail. The Mountain Games has explored multiple virtual and at -home competition and engagement models. We are confident that the virtual elements below will engage athletes and fans who are unable to travel to Vail this summer as well as attract new audiences who are now more engaged with virtual competitions than ever before. March 16, 2021 - Page 25 of 136 383.5M IMP R ESSIONS $469K MEDIA VA LUE 28 NA T IONWIDE A D P LA C EMENT S PRINT 3.1M IMP R ESSIONS $29K MEDIA VA LUE DIGITAL 467K SESSIONS 114K USER S 96.7K MA P VIEWS T OP C ONT ENT : SC HEDULE, MUSIC , I’M A SP EC T AT OR WEBSITE 36.9K FOLLOWER S 1.3M IMP R ESSIONS 13.8K ENGA GEMENT S FACEBOOK 6.4K FOLLOWER S 272K IMP R ESSIONS 3.8K ENGA GEMENT S TWITTER 25.2K FOLLOWER S 896K IMP R ESSIONS 28.4K ENGA GEMENT S INSTAGRAM 15K SUBSC R IBER S 23.52% OP EN R A T E 5.02%C LIC K T HR OUGH R A T E EMAIL 1.7M VIDEO VIEWS 12K+ ENGA GEMENT S 30+UNIQUE V IDEOS VIDEO DA ILY LIVE SHOWS A IR ED JUNE 10 -13, 2021 MARKETING & PR REACH 2019 Event Reporting March 16, 2021 - Page 26 of 136 VISIT MOUNT A INGA MES.C OM WEBSITE LIKE T HE MOUNT A IN GA MES FACEBOOK FOLLOW EVENT UP DA T ES TWITTER FOLLOW T HE MOUNT A IN GA MES INSTAGRAM JOIN OUR NEWSLET T ER EMAIL WA T C H T HE ST OKE VIDEO STAY UP TO DATE ON THE 2021 GOPRO MOUNTAIN GAMES #GOPROMTNGAMES March 16, 2021 - Page 27 of 136 March 16, 2021 - Page 28 of 136 We look forward to connecting and, in partnership with you, making the 2021 GoPro Mountain Games, June 10-13, the best Mountain Games event to-date. THANK YOU! DAVE DRESSMAN VP of Sales & Sponsorship 619.764.0940 ddressman@vvf.org VIEW PREVIOUS EVENT PHOTOS & VIDEOS March 16, 2021 - Page 29 of 136 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C : B ooth Creek A rea Habitat I mprovement and F uel R eduction on Town of Vail and C D O T L and P RE S E NT E R(S ): Paul Cada, W ildland P rogram Manager and K risten B ertuglia, Environmental Director AC T IO N RE Q UE S T E D O F C O UNC IL : L isten to presentation and ask questions. B AC K G RO UND: I n 2019 a prescribed f ire was planned in the B ooth C reek area f or the purpose of habitat improvement and fuels reduction. Due to a number of factors the prescribed f ire was not implemented. S taff f rom Vail F ire and Emergency S ervices are preparing to implement this project. I mplementation is dependent upon site conditions as well as f avorable weather conditions. T he opportunity to implement this project may occur as early as March 20, 2021. T his presentation will provide an overview of the planning process, the burn plan, and public outreach efforts. AT TAC H ME N TS : Description Booth Creek P rescribed Fire Staff Memo Booth Creek P rescribed Fire Project Map Booth Creek P rescribed Fire Presentation March 16, 2021 - Page 30 of 136 To: Town Council From: Mark Novak, Fire Chief Date: March 16, 2021 Subject: Hazardous Fuels Reduction and Bighorn Sheep Habitat Improvement I. Purpose: The purpose of this memo is to provide an overview of the proposed bighorn sheep habitat improvement prescribed fire. II. Background Over the past several years there has been considerable discussion about the decline of wildlife in the Vail Valley. Of particular concern has been the decline of the East Vail Bighorn Sheep and the ability to preserve this herd. Several wildlife biologists have studied the East Vail Bighorn herd and have identified the exclusion of fire as a significant contributor to the decline of the value and usability of the existing winter range. The wildlife biologists have made a number of recommendations to improve the quality of the winter range which include the use of prescribed fire to improve the quality of forage and to remove woody material that makes it difficult for the sheep to use the full extent of the winter range. The full implementation of these recommendations will take several years and will require periodic re-entry to maintain desirable conditions. Staff has identified a project which can potentially be implemented in 2021, resulting in immediate and tangible habitat improvements in time for the 2021/2022 winter season. This project consists of implementing prescribed fire on a Town owned parcel (19.2 acres) and a Colorado Department of Transportation (CDOT) parcel ( 1.8 acres). This project would be completed in March, April, or May of 2021. This timeframe would allow for the highest level of control and maximize the value of the habitat for the 2021/2022 winter season . III. Planning and Implementation Considerations A. Planning March 16, 2021 - Page 31 of 136 Town of Vail Page 2 A burn plan was developed which conforms with Federal Interagency standards and Colorado Division of Fire Prevention and Control (DFPC) standards. The burn plan has been reviewed by a qualified third-party burn boss. B. Approvals Required CDOT approval is required for the CDOT parcel. USFS approval is not required as this project does not involve USFS lands. A smoke permit will be required from the Colorado Department of Public Health and Environment (CDPHE) and has already been obtained. C. Public Information Staff from both Vail Fire and the Environmental Department are working with the Town of Vail Communications Department to implement a communication plan. This plan includes community-wide outreach as well as direct communication with property owners adjacent to the project. Community-wide notification of the implementation will occur 24-48 hours prior to the prescribed fire. D. Potential Impacts 1. Smoke may temporarily impact homes, roads and the Vail Mountain School during the prescribed fire. This impact may be as short as a few minutes or as long as several hours. 2. Traffic delays or a temporary closure of the North Frontage Road may occur during the prescribed fire. 3. There will be a “burn scar” visible until grass re-sprouts. This typically would be 1-2 months but could be longer if there is a lack of precipitation in the time following the prescribed fire. E. Resource Requirements 1. The prescribed fire will be overseen by a National Wildfire Cooperators Group (NWCG) Prescribed Fire Burn Boss Type II (RXB2) from an outside agency. 2. Staffing: overtime will be required to staff two dedicated fire engines from Vail Fire for the duration of the prescribed fire as well as complete preparation and monitoring work. Estimated cost $4500. In addition to these dedicated resources, on duty personnel as well as resources from the USFS and other Eagle County fire agencies will be used. 3. Supplies: 20-30 gallons of drip torch fuel. F. Implementation This project should be completed in one day. The active burn period is estimated at 4-6 hours. IV. Attachments: A. Project area map V. Action Requested of Council None-information presentation. March 16, 2021 - Page 32 of 136 Sources: Esri, HERE, Garmin, Intermap, increment P Corp., GEBCO, USGS, FAO, NPS, NRCAN,GeoBase, IGN, Kadaster NL, Ordnance Survey, Esri Japan, METI, Esri China (Hong Kong), (c)OpenStreetMap contributors, and the GIS User Community . 180 InterchangeLegend 2021 Burn Units Town Owned Property 0 0.150.07 5 Miles Booth C reek Prescribed Fire Map March 16, 2021 - Page 33 of 136 Booth Creek Prescribed Fire Paul Cada-Wildland Program Manager March 16, 2021 March 16, 2021 - Page 34 of 136 Project Area and Timing Town of Vail | Vail Fire and Emergency Services •Plan developed in 2019 •Approx. 20 Acres of Town owned Land and 1 Acre CDOT •Burn implementation Late March -Mid April •Single day operation March 16, 2021 - Page 35 of 136 Planning and Permitting Town of Vail | Vail Fire and Emergency Services •Burn plan approved in March 2019 following Federal and State standards •Plan reviewed by third party reviewer •Plan covers fire control, smoke management, traffic control, necessary operational resources, risk management and communications •Project supported by Colorado parks and Wildlife •Required authorization •CDPHE Smoke Management •CDOT (pending) March 16, 2021 - Page 36 of 136 Resource Objectives •Reintroduce fire into the ecosystem •Improve wildlife habitat •Reduce wildfire fuels Town of Vail | Vail Fire and Emergency Services March 16, 2021 - Page 37 of 136 Communications Plan •Press Release •Social Media •Direct Mailing •In-person communications Town of Vail | Vail Fire and Emergency Services March 16, 2021 - Page 38 of 136 Potential Community Impacts Town of Vail | Vail Fire and Emergency Services •Short duration traffic control/ road closure •Smoke March 16, 2021 - Page 39 of 136 Go/ No-Go and Contingency Town of Vail | Vail Fire and Emergency Services •Daily monitoring of weather and fuel conditions is already underway •Go or No-Go decision will be made 24-48 hours before planned ignition, then reconfirmed day of burn •Fire will be monitored for duration of burn and into afternoon/ evening hours. •More resources will be on scene than needed as contingency should an escape occur •Post fire monitoring will continue daily until smoke is no longer visible in unit (1-2 day post burn) •Site will be monitored throughout the summer to observe post burn ecological response to ensure we meet our resource objectives. March 16, 2021 - Page 40 of 136 Questions? Town of Vail | Vail Fire and Emergency Services March 16, 2021 - Page 41 of 136 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C : F rontage Road P arking Update P RE S E NT E R(S ): Greg hall D irector of P ublic Works and Transportion AC T IO N RE Q UE S T E D O F C O UNC IL : Town C ouncil will be provided information for their use. B AC K G RO UND: Town C ouncil wanted an informational update on parking on the Frontage Roads in Vail. T he F rontage R oads are part of the I nterstate 70 right of way and are managed by the C olorado Department of Transportation(C D O T ). T he town and C D O T have leases which allow the parking to occur. S TAF F RE C O M M E ND AT I O N: This is an informational session. AT TAC H ME N TS : Description Staff Memo Atachment 1 Attachment 2 Attachment 3 Powerpoint March 16, 2021 - Page 42 of 136 To: Vail Town Council From: Greg Hall Public Works and Transportation Director Date: March 16, 2021 Subject: Frontage Road Parking I. PURPOSE The purpose of this session is to provide the Vail Town Council with information concerning the Vail Frontage Road Parking Program. This includes:  Parking management goals adopted by the Town Council  Current agreements between the Town and the Colorado Department of Transportation concerning use of the Frontage Roads for parking II. BACKGROUND The Vail Frontage Roads are part of the Interstate 70 Right of Way. The rules governing the road management falls under Federal Highway Administration (FHWA) guidance for interstate systems. The Colorado Department of Transportation (CDOT) is responsible with administration the interstate rules. The state DOT is also governed by the Colorado State Statues regarding transportation facilities. FHWA guidelines only allow parking in interstate right of way for park-n- ride facilities which are deemed to benefit travel on the interstate, which provides parking to allow carpooling and transit use. Currently the Town of Vail parks along the south frontage road in an overflow situation (emergency). This is called out in the Town Code Title 7-3A-13: PARKING EMERGENCY: The town manager, the chief of police, or their designee has the authority to declare a parking emergency and thereby suspend the prohibition of on street parking in designated areas. (Ord. 17(1997)) During the winter an emergency is called when both the Village and Lionshead structures are full. \ The adoption of the Town’s first Master Transportation plan in the early 90’s established the goal to provide parking for 90 % of all parking days. This translates into not exceeding 15 days of overflow parking in any given 150-day ski season. In the early 2000’s with the introduction of various season pass products the Town of Vail experienced overflow parking operations which exceeded the adopted town goals. The town revised the parking and transportation task force to review, and recommendations regarding areas of increased capacity, managing the demand, and increasing the use of transit. The attached chart provides a history of frontage road parking over March 16, 2021 - Page 43 of 136 Town of Vail Page 2 the years. During the late 2000’s the FWHA and CDOT approached the town and required a more formal process regarding the use of the Frontage Roads for overflow parking. This led to negotiations between the parties identifying necessary improvements to allow overflow parking to continue at various frequency of use. Attached are the roadway characteristics agreed to through annual agreements which the town committed to implementing with the end result of CDOT, FHWA and the town executing a final agreement for the use of the frontage roads which are documented in lease agreements with CDOT for the formal use of the Frontage Roads for overflow parking. The attached exhibits provide the frequency of use for various sections of Frontage Roads based on the installed improvements. The agreements and improvements were formalized in the fall of 2014. The town has subsequently, come to an agreement to have the same provisions during the winter season as the summer season. If the town desires to increase the use of a portion of the Frontage Road beyond the current frequency, the next level of roadway improvements would be required to institute a change. The roadway improvements do not address street lighting or designated pedestrian crossing management features, which fall under the Town of Vail jurisdiction. III. CURRENT STATUS The Town of Vail and CDOT are in the process of renewing the current agreements. Over the years there have been other discussions or options which were explored during the early negotiations with FHWA and CDOT as well. One such strategy is the Frontage Roads be designated a state highway and not interstate right of way to fall under more traditional rules of state highways and municipalities of many main streets are also State Highways. The second option is the town take over ownership of the Frontage Roads. Both these options have proven difficult to advance as the first step is establishing a line of demarcation which all parties agree on. CDOT/FHWA would like this line to be at the toe of slopes or right behind curb lines. The Town of Vail would like the line to be more equitable on the side of the slope to allow room for possible improvements and on-going maintenance. The other more pressing cost is the long-term capital maintenance of owning over 11 miles of frontage roads. The town today has over 34 miles of roadway. The addition of 11 miles is a 25 % increase in lane miles. the town would have capital maintenance responsibilities forever. The Frontage Roads are also larger facilities regarding width, the overall increase in pavement management responsibility is closer to 40%. The long- term cost for major capital maintenance requirements are significant. The town does receive payment from CDOT on an annual basis to preform snow removal operations. This agreement is also up for renewal. The current rate is $130,000 per year. Since the frontage roads are part of the interstate system and the public domain, the town has to be consistent in their use. The public has equal rights to use them equally or the public all pays the same rate, no special pass or permit programs. Depending on the revenue generated and the costs to generate the revenue, there were early discussions of the net revenue being returned to the CDOT as the public property should not generate a profit for the Town. IV. DISCUSSION AND QUESTIONS Town council question and answer. V. ATTACHMENTS 1) Frontage Road overflow statistics over the years 2). Roadway Sections 3) Frontage Road plans 4) Powerpoint presentation March 16, 2021 - Page 44 of 136 South Frontage Road Car Counts (highest to lowest)2000‐20012001‐20022002‐20032003-2004* 2004-2005* 2005-2006 2006-2007 2007-2008**2008-2009 #2009-2010 2010-2011 2011-2012 2012-2013 2013-2014 2014-2015 2015-2016 2016-2017 2017-2018 2018-20192019-2020## 2020-20211208 910 1420829 1207 891 1001 1070 715 702 393 401 933 1070 891 969 685 409599 529619957 800 1073485 950 596 576 812 688 567 308 392 892 622 767 702 480 383544 479539921 781 893462 717 590 525 751 603 543 274 376 492 498 673 583 479 322446 456529787 738 871459 510 581 442 749 528 534 196 323 456 268 346 511 427 319437 402529786 641 768381 461 580 358 675 501 517 192 179 382 264 326 491 421 307419 363457709 609 681369 459 493 331 673 495 515 183 172 380 92 318 438 402 295410 351432707 583 661320 417 462 295 549 414 481 129 125 372 317 430 396 289395 344405705 520 565300 386 447 282 479 405 467 106 285 215 403 329 284385 327388631 472 564210 325 418 257 451 363 437 111 214 402 317 183383 32038110th day621 424 513205 323 404 226 417 361 431 98 189 382 312 176368 307378615 421 512181 315 396 214 416 342 390 348312352 280364608 406 490173 287 391 193 410 332 389 342 303351 278360571 390 410102 264 349 169 398 327 378 337 239337 264346558 385 40769 240 335 168 368 290 320 308 222322 25534515th day541 367 381214 303 132 365 284 289 304 217317 254326521 364 351209 299 96 324 275 237 288211313 252289500 351 330200 287 91 324 274 221 270 190311 240264480 342 321195 235 82 310 249 180 247 187311 222262421 308 288187 235 82 309 245 163 242 154310 218248418 304 287169 222 76 294 229 108 236 150292 209242387 288 275168 205 70 287 208 106 214283 178242382 280 251163 184 283 146206275 171236374 277 235156 183 281 136198265 153218349 259 203115 183 260 108196247 152180339 249 189104 164 246192224 103164321 246 184158 243168220171304 229 180139 238162219156287 221 16895 214157201153282 204 13854 21315219812630th Day274 174 70202180267 165191162254 134177137204 114173131200 113171122188 98168119110 5016795163161120120118959269688Total 17882 13217 136794545 87419879 566614672 8518 7975167519494401 2814 4256 9678 6433 2967 10585 7107 9070Avg # cars on the road 483 367 456325 350341 270319 355 380239278550 469 473 341 322 297 302 284 336* West Day Lot in Use** Wendys Lot  NFR in Use# Wendys, Donovan and NFR in use## Vail Mountain ski season ended on March 15th due to COVID-19. One day of Frontage Road parking counts is missing.Winter Frontage Road DaysMarch 16, 2021 - Page 45 of 136 South Frontage Road Car Counts (highest to lowest)2009 20152016 2017 2018 2019 2020**814 1024 9571176 971 1197 92582 623 853 1089 781 1035317 451 437 534 403 442317 385 426 429 361 403281 385 412 410 278 392278 334 325 340 278 312278 273 297 331 270 293142 263 277 328 247 253101 255 232 314 222 22792 254 221 303 214 20884 246 197 252 214 20682 243 197 240 202 20381 232 187 186 194 19377 217 187 172 189 18415th day 76 198 183 169 135 14369 192 176 164 122 13268 183 148 131 11664 179 142 12359 105 126 9752 95 107 7073 88 6455Total 3914 6210 6230 6922 5197 5823 92Avg # cars on the road 196 311 283 330 247 277 92**CovidSummer Parking StatsMarch 16, 2021 - Page 46 of 136 March 16, 2021 - Page 47 of 136 March 16, 2021 - Page 48 of 136 March 16, 2021 - Page 49 of 136 March 16, 2021 - Page 50 of 136 March 16, 2021 - Page 51 of 136 Vail Frontage Road Parking Town Council | March 16, 2021March 16, 2021 - Page 52 of 136 The Frontage Roads in Vail are part of Interstate 70 right of way•They fall under the guidance of Federal Highway Administration(FHWA) for adopted rules•The management of the roads falls to Colorado Department of Transportation (CDOT)•Parking is prohibited in interstate right of way unless the parking benefits the operations of the interstate Park‐n‐rides•The  Town of Vail has consistently used the Frontage Roads for overflow parking•The Vail Transportation Master Plan originally adopted in 1993 formalized the policy of providing parking for 90 % of the time. Town Council |   Public Works  |   3/16/2021VAIL FRONTAGE ROAD PARKING BackgroundMarch 16, 2021 - Page 53 of 136 Providing parking for 90% of the time corresponds to: •15 days of overflow parking in a 150‐day winter season. Originally policy adopted in 1993.•15 days of overflow parking in the remainder summer and offseason was modified and adopted by Town Council within the last 5 years. •The Town of Vail parks along the south frontage road in an overflow situation (Parking  Emergency) per Town Code. •The Town of Vail has a maintenance agreement to be paid by CDOT for snow removal.Town Council |   Public Works  |   3/16/2021VAIL FRONTAGE ROAD PARKING BackgroundMarch 16, 2021 - Page 54 of 136 Providing parking for 90% of the time corresponds to: •CDOT, FHWA and TOV late 2000’s started  negotiations to formulize the overflow parking arrangements in Vail.•This included agreements on roadway improvements for various frequency of use the Town used in specific locations•From 2009‐2014 one‐year leases •Lease included a $20,000 annual payment paid by Vail Resorts •Once the Town completed the improvements a formal lease for a 5‐year period was executed. •The 5‐year lease was approved in late 2014 by the Town of Vail.Town Council |   Public Works  |   3/16/2021VAIL FRONTAGE ROAD PARKING BackgroundMarch 16, 2021 - Page 55 of 136 Town Council |   Public Works   |   3/16/2021VAIL FRONTAGE ROAD PARKING BackgroundSouth Frontage Road Car Counts (highest to lowest)2000‐2001 2001‐2002 2002‐20032003-2004* 2004-2005* 2005-2006 2006-2007 2007-2008**2008-2009 #2009-2010 2010-2011 2011-2012 2012-2013 2013-2014 2014-2015 2015-2016 2016-2017 2017-2018 2018-20192019-2020## 2020-20211208 910 1420829 1207 891 1001 1070 715 702 393 401 933 1070 891 969 685 409599 529619957 800 1073485 950 596 576 812 688 567 308 392 892 622 767 702 480 383544479539921 781 893462 717 590 525 751 603 543 274 376 492 498 673 583 479 322446456529787 738 871459 510 581 442 749 528 534 196 323 456 268 346 511 427 319437 402529786 641 768381 461 580 358 675 501 517 192 179 382 264 326 491 421 307419 363457709 609 681369 459 493 331 673 495 515 183 172 380 92 318 438 402 295410 351432707 583 661320 417 462 295 549 414 481 129 125 372 317 430 396 289395 344405705 520 565300 386 447 282 479 405 467 106 285 215 403 329 284385 327388631 472 564210 325 418 257 451 363 437 111 214 402 317 183383 32038110th day 621 424 513205 323 404 226 417 361 431 98 189 382 312 176368307378615 421 512181 315 396 214 416 342 390 348312 352 280364608 406 490173 287 391 193 410 332 389 342 303351 278360571 390 410102 264 349 169 398 327 378 337 239337 264346558 385 40769 240 335 168 368 290 320 308 222322 25534515th day 541 367 381214 303 132 365 284 289 304 217317 254326521 364 351209 299 96 324 275 237 288211 313 252289500 351 330200 287 91 324 274 221 270 190311 240264480 342 321195 235 82 310 249 180 247 187311 222262421 308 288187 235 82 309 245 163 242 154310 218248418 304 287169 222 76 294 229 108 236 150292 209242387 288 275168 205 70 287 208 106 214283 178242382 280 251163 184 283 146206275 171236374 277 235156 183 281 136198265 153218349 259 203115 183 260 108196247 152180339 249 189104 164 246192224103164321 246 184158 243168220171304 229 180139 238162219156287 221 16895 214157201153282 204 13854 21315219812630th Day274 174 70202180267 165191162254 134177137204 114173131200 113171122188 98168119110 5016795163161120120118959269688Total 17882 13217 136794545 87419879 566614672 8518 7975167519494401 2814 4256 9678 6433 2967 10585 7107 9070Avg # cars on the road 483 367 456325 350341 270319 355 380239278550 469 473 341 322 297 302 284 336Winter Frontage Road DaysMarch 16, 2021 - Page 56 of 136 Town Council |   Public Works   |   3/16/2021VAIL FRONTAGE ROAD PARKING BackgroundSummer Parking StatsSouth Frontage Road Car Counts (highest to lowest)2009 20152016 2017 2018 2019 2020**814 1024 9571176 971 1197 92582 623 853 1089 781 1035317 451 437 534 403 442317 385 426 429 361 403281 385 412 410 278 392278 334 325 340 278 312278 273 297 331 270 293142 263 277 328 247 253101 255 232 314 222 22792 254 221 303 214 20884 246 197 252 214 20682 243 197 240 202 20381 232 187 186 194 19377 217 187 172 189 18415th day 76 198 183 169 135 14369 192 176 164 122 13268 183 148 131 11664 179 142 12359 105 126 9752 95 107 7073 88 6455Total 3914 6210 6230 6922 5197 5823 92Avg # cars on the road 196 311 283 330 247 277 92March 16, 2021 - Page 57 of 136 Town Council |   Public Works   |   3/16/2021VAIL FRONTAGE ROAD PARKING BackgroundMarch 16, 2021 - Page 58 of 136 Town Council |   Public Works   |   3/16/2021VAIL FRONTAGE ROAD PARKING BackgroundMarch 16, 2021 - Page 59 of 136 Town Council |   Public Works   |   3/16/2021VAIL FRONTAGE ROAD PARKING BackgroundMarch 16, 2021 - Page 60 of 136 Town Council |   Public Works   |   3/16/2021VAIL FRONTAGE ROAD PARKING BackgroundMarch 16, 2021 - Page 61 of 136 Town Council |   Public Works   |   3/16/2021VAIL FRONTAGE ROAD PARKING BackgroundMarch 16, 2021 - Page 62 of 136 CDOT and TOV have been working to renew the leases. •Agreed to the frequency terms are for each season as the original leases were only for a winter season•The area west of the W V roundabout is on a year‐to‐year basis, as formal improvements are not in place.•This area TOV would like to obtain ownership.•CDOT is concerned with loosing this area as there may be a need in the future for long term projects•CDOT and TOV 5‐year maintenance agreement is up for renewal this year as wellTown Council |   Public Works  |   3/16/2021VAIL FRONTAGE ROAD PARKING StatusMarch 16, 2021 - Page 63 of 136 Town of Vail   |   Public Works   |   3/16/2021Questions ?March 16, 2021 - Page 64 of 136 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C : E ntertainment District D iscussion (F ollow up) P RE S E NT E R(S ): Scott R obson, Town Manager AC T IO N RE Q UE S T E D O F C O UNC IL : D irection f rom Town C ouncil about f ormation of E ntertainment D istrict/s through legislation action. B AC K G RO UND: Town staf f presented information about the formation of Entertainment District/s with creation of common consumption areas at the F ebruary 16 meeting. Additional inf ormation is presented about how vehicular traffic prevents creation of common consumption areas in certain locations. S taff is looking for direction f rom council about whether to pursue the f ormation of the entertainment district/s. AT TAC H ME N TS : Description Memo Enter tainment D istrict 031621 Memo V P D P edestrian Mall 031621 Memo V P D Vehicular Counts 031621 March 16, 2021 - Page 65 of 136 To: Mayor and Town Council From: Town Manager and Town Clerk’s Office Date: March 16, 2021 Subject: Follow up Discussion: Entertainment District and Legislation Updates I. SUMMARY Town staff presented information about the formation of Entertainment District/s with creation of Common Consumption Areas at the February 16 council meeting. The formation of an entertainment district is by passage of town legislation. In addition, the creation of promotional association/s would be the component that would require the involvement and participation from liquor license holders. The Association/s help create the common consumption areas and provide oversight to these premise/s. The diagram below depicts proposed boundaries for districts in each of the villages. The Town Council is asked to provide direction about whether there is interest in forming the district/s by drafting an ordinance addressing both, Vail Village and Lionshead? This legislation would be presented at the April 6 meeting if there is consensus. March 16, 2021 - Page 66 of 136 Town of Vail Page 2 The memo attached from VPD presents a summary of the vehicular traffic allowed by street areas as part of the Pedestrian Mall Act of 1977. While the Act established that Vail Village shall be primarily used for pedestrian, there are many private properties that require access by vehicular traffic through the public right of way. Through the years, the Act was amended to allow such access for vehicles. This reality in Vail Village does prevent the creation of common consumption areas within an entertainment district in those area where vehicles and buses are allowed. It is noted that the entertainment district is contemplated because it would allow for alcohol consumption throughout the newly created consumption areas and within the boundaries of the district. If the Governor’s Executive Order (Bulletin 20-09) is revoked, then the temporary modifications for communal outdoor dining that were allowed would cease to operate. The repeal of the order would also affect the ability to use public spaces for public consumption as well. And finally, there has been legislation introduced in the State House of Representatives that would propose an extension of alcohol takeout to five more years. Attachments: • Memo from Vail Police Department addressing Pedestrian Mall Act of 1977 and vehicular traffic allowances vis-à-vis Proposed Entertainment District • LINKS: legislation which notes a 5-year extension of allowing alcohol to be take-out: https://openstates.org/co/bills/2021A/HB21-1027/ ABSTRACT Colorado law authorizes certain license holders, who normally offer alcohol beverages for consumption on the licensed premises, to offer takeout and delivery of alcohol beverages. This authorization repeals on July 1, 2021. The bill removes the repeal to continue the authorization indefinitely. http://leg.colorado.gov/sites/default/files/2021a_hb1027_h_bus_001.pdf March 16, 2021 - Page 67 of 136 March 16, 2021 - Page 68 of 136 March 16, 2021 - Page 69 of 136 March 16, 2021 - Page 70 of 136 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C : Review 2020 A mplified S ound Noise D ata, Complaints, and P roposed L egislation P RE S E NT E R(S ): Scott R obson, Town Manager and D wight Henninger, C hief of P olice AC T IO N RE Q UE S T E D O F C O UNC IL : C ouncil input and direction about draf t amendments to Vail Town Code S ection 5-1-7, Noise P rohibition and A mplified S ound. B AC K G RO UND: Town staf f presented some background, business points and considerations about the town's guidelines on noise standards and allowable decibel limits at the F ebruary 16 meeting. There was interest in hearing more about the complaints f iled during 2020; the Vail P D will present a summary of the complaints and incident outcomes. Town Council is asked to provide f urther input on the proposed code amendment that would accommodate entertainment activation at reasonable decibel levels during afternoon business hours. AT TAC H ME N TS : Description Memo Noise and Amplified Sound 031621 Memo V P D Complaint D ata 031621 March 16, 2021 - Page 71 of 136 To: Mayor and Town Council From: Town Manager’s Office (and Police, Community Development, Economic Development, Town Clerk Offices) Date: March 16, 2021 Subject: Follow up Discussion: Review Vail Police Memo about 2020 Complaints on Amplified Sound and Proposed Code Amendment to Vail Town Code Section 5-1- 7, Noise (Prohibited) and Amplified Sound) I. SUMMARY Town staff presented the information below for discussion about the town’s guidelines with regard to noise standards and allowable decibel limits. There was a request for additional information about the complaints filed during 2020. The memo attached from VPD presents a summary about the noise complaints and incident outcomes. A code amendment was also proposed that would accommodate entertainment activation at reasonable decibel levels during afternoon business hours (including Après Ski during winter and summer). Town Council is asked to provide further input about drafting the code amendment. II. INFORMATION PRESENTED FEBRUARY 16: BACKGROUND Town Council requested a review of the town’s code to ensure it is offering the appropriate guidelines with regard to noise standards and allowable decibel limits. Staff has reviewed Section 5-1-7 of the Vail Municipal Code which address a number of components that set forth guidelines for monitoring loud noise, setting forth definitions, sound measurement standards and identifying allowable limits. In light of the public health crisis and public health orders, outdoor entertainment activations were popular this year, such as musicians playing on the expanded restaurant patios through dinner service and based on feedback they were thoroughly enjoyed by guests and the community. This example is in addition to the traditional musical activations of establishments like the Vail Chophouse and the Red Lion. There were some occasions where music activations resulted in noise complaints. An investigation was completed to verify compliance with Town Code for each instance of a noise complaint made to the Town. Through this process, staff identified misunderstandings or a lack of clarity with the code. Although the businesses who received complaints were generally in compliance, staff is recommending making some changes to the code to both simplify the regulations and to support the goals of the town. There seems to be ongoing support for the music entertainment activation (in the right of ways and on patios) as it benefits the surrounding businesses and enhances the Vail guest experience. March 16, 2021 - Page 72 of 136 Town of Vail Page 2 BUSINESS POINTS Objectives of proposed code amendment: ▪ Provide regulations that help balance the desire to create entertainment activations in the villages while being respectful of the combination of commercial and residential neighborhoods, ▪ Provide regulations that are easy to understand by those who enforce the code and by those who must abide by the code, ▪ Address the time and zone for use of amplified sound as a means of creating the needed balance between residential and commercial neighborhoods. The Code addresses “allowable decibel limits” as noted in the table below: D. Allowable Limits: The following shall be the allowable noise limits for the time periods and zones specified. Zone Designation of Property On which source of Noise Is Located Maximum Number of Decibels Permitted from 7:00 A.M. To 11:00 P.M Maximum Number of Decibels Permitted From 11:00 P.M. To 7:00 A.M. All Residential Zones excepting HDMF 55 Decibels 50 Decibels Commercial Plus HDMF 65 Decibels 60 Decibels Industrial Service Zones 80 Decibels 75 Decibels In addition to the allowable limits in the aforementioned table, the following definitions in the Town Code create unnecessary confusion when evaluating sound levels or producing music: • Noise of any duration which exceeds the allowable noise limit for the zone in which the noise source is located by fifteen (15) decibels. • A noise, one minute or more in duration out of any ten (10) minute period, which exceeds the allowable noise limit for the zone in which the noise source is located by ten (10) decibels. • A noise of five (5) minutes in duration and a total of five (5) minutes out of any ten (10) minute period, which exceeds the allowable noise limit for the zone in which the noise source is located by three (3) decibels. CONSIDERATIONS Several departments have been involved with developing the draft amendment to the town code, including town clerk’s office, economic development, police, community development and the Town Manager’s Office. A review of legislation from peer resort communities, including Breckenridge, Aspen, and Park City, helped with comparing the decibel standards in similar resort towns. 1. The group supports adding a new category on the table referenced above, as follows: Zoning Designation on which source of Noise is located Maximum Number of Decibel’s Permitted from 2:00 P.M. To 8:00 P.M. Maximum Number of Decibels Permitted All Other Times Lionshead Mixed Use 1, Public Accommodation, Commercial Service Center, Commercial Core 1, Ski 80 decibels Refer to above table. March 16, 2021 - Page 73 of 136 Town of Vail Page 3 Base/Recreation 2, The recommendation to add a new category for allowable sound limits is proposed to support the lively, festive atmosphere of a traditional Après Ski culture. The same vitality has been mimicked in the summer as guests of the Town enjoy the beautiful outdoor dining and sunny patios. The change from a maximum decibel level of 65 to 80 decibels would only be permitted during the afternoon/evening period from 2:00pm until 8:00pm in our village core districts. The code would cap the permitted levels at 80 and remove the complexities of the time and level that a sound could exceed the allowed decibels as stated above. This would create a cleaner, more easily enforceable regulation for our Après oriented businesses. A maximum sound level of 80 decibels is consistent with many other communities in a similar setting. A village walkabout would be scheduled if there is interest in listening to certain decibel levels at certain locations. Attachments: ✓ Vail Police Department Memo addressing 2020 Data Analysis of Amplified Sound Noise Complaints March 16, 2021 - Page 74 of 136 TO: Town Manager Scott Robson Members of Town Council FROM: Commander Craig Bettis DATE: March 4th, 2021 SUBJECT: 2020 Data Analysis of Amplified Sound Noise Complaints Purpose Statement: Per a request from Town Council regarding the Amplified Sound Discussion on 02/16/21. The request was to compile data from all the 2020 Amplified Sound calls Vail Police received. Specifically, the areas of the core districts and particular to complaints regarding amplified sound or amplified music complaints. Findings: In total only 4 Incident Reports (cases) were drawn from calls for service regarding Amplified Sound. The cases were the following: • Case # 2020-968, Date: 8/10/2020, Location: La Tour, Disposition: Verbal Warning, Noise Meter: 75 Decibels • Case # 2020-1069, Date: 09/02/2020, Location: Dispute between Pepi’s and Fall Line, Disposition: Non-Criminal Resolution, Noise Meter: uncalibrated at 90 Decibels • Case # 2020-1082, Date:09/06/2020, Location: Red Lion, Disposition: Citation Issued Noise Ordinance violation, Noise Meter: 75-87 decibels. • Case # 2020-907, Date 7/29/20, Location: Vail Chophouse, Disposition: Non-Criminal Resolution, Noise Meter: 62-68 decibels In total, 20 calls for service were issued in and around the Village and Lionhead regarding Amplified Sound complaints. The breakdown of calls per location is the following: • Chophouse- 6 calls for service of which 3 were the same reporting party. • Pepi’s- 3 calls for service of which all 3 were the same reporting party, including the above case 2020-1069, making it 4. • La Tour-5 calls for service of which all 5 were same reporting party, including the above case 2020-968, making it 6. • Larkspur- 1 call for service • Fall Line-1 call for service • Red Lion-2 calls for service of which both were same reporting party • Root and Flower- 1 call for service • Shakedown-1 call for service March 16, 2021 - Page 75 of 136 Town of Vail Page 2 Attached is the following highlight notes from the CAD system relayed from the officer on scene (All caps dispatcher/ lower case officer). In addition, a 16 page excel spreadsheet containing the full raw data from the 2020 year is available upon request. The following key excerpts were taken. Chophouse 07/27/20 Told the gentleman that we would not give the original R/P's name. He is inquiring as to who reported the Noise Complaint at Chophouse. A sound check was done there recently, and it was well above 65 Decibels. A Warning was issued. 07/25/20 Chophouse mgr and I compared his sound meter and vpd meter, his meter was off by -8 (vpd 81.4 vs chophouse 74.3). sound was turned down; speakers were placed on floors to mitigate issue. 07/24/20 Initial reading were 76-80 decibels, above the 65 allowed in the town code. I spoke to the manager and he adjusted the volume to an acceptable level 07/20/20 Music ended upon my arrival 07/16/20 LOUD MUSIC 07/16/20 LOUD MUSIC NOT HAPPING NOW, BUT STARTS AT 415 MOST DAYS GOES UNTIL MIDNIGHT Pepi’s 08/19/20 GOT A MAX READING OF 72dB. ASKED MUSICIAN TO TURN IT DOWN, WHICH HE SAID HE WOULD 08/19/20 MUSIC IS LOUD. CAN’T HEAR HIS OWN MUSIC AT FALL LINE. MUSIC LOUD. MUSICIAN AT 72dB. MUSICIAN TURNED IT DOWN 09/26/20 Measured noise from Bridge Street near Fall Line. Decibel readings ranged between 65-75 decibels for a duration of longer than one minute out of a ten-minute period. Spoke with Pepi's management to have the music turned down. Gave them a verbal warning for the noise ordinance. Told them next time would be a citation. La Tour 09/17/20 Spoke with manager Corbin. He was able to show me their amplified noise permit. Permit stated no noise allowed from 10pm - 8 am. Music was not playing when I arrived, so I was not able to take a reading with decibel reader. 09/15/20 LOUD MUSIC SINCE AROUND 530PM IS AN ON-GOING ISSUE EVERY NIGHT. Band had stopped playing upon arrival 08/14/20 TOOK READINGS FROM DIFFERENT AREAS. WITHIN SOUND. comm dev emp Jeremy was with me as I took readings from Austria Haus, Pazzos pizza, and Solaris. average readings were between 60-63, ambient readings were 58-62 with foot traffic, bus/vehicle traffic. spoke with Corbin and he said he uses a sound meter every 30-60 mins. advised him of several options: 1) go completely acoustic; 2) use smaller sound system; 3) mgr controls volume level. closing song peaked at 88.1, band was very apologetic. spoke w/rp Daniel, he is still upset la tour has a band 7 days a week and is ruining his quality life. Daniel said when he does his meter March 16, 2021 - Page 76 of 136 Town of Vail Page 3 readings it is in the upper 70s. I advised him maybe to go to town council meeting regarding matter. 08/10/20 LOUD MUSIC BELIEVES IS OVER THE DECIBEL LIMIT 08/05/20 Used noise meter and without music decibel reading of 60ish on street. with music, standing behind on meadow, noise was a high of 73 but ranged high 60's. max level was 65, but with people walking past my location it was very close to allowable noise. rp was not home by the time arrived and stated the readings were 85 early, she was content with the readings at this time. Golden Peak /Larkspur 07/11/20 BANDS ARE VERY LOUD AND RP THINKS ITS OVER THE NOISE LIMIT. RP ALSO SAID OFFICERS ARE DOING A GREAT JOB SPOKE TO MANAGER WILL SHUT DOWN NO VIOLATION. Fall Line 01/18/20 WARNING FOR OUTSIDE SOUND Red Lion 09/04/20 223 - NOISE METER TAKEN FROM ACROSS THE STREET AT 72-73 DECIBELS, ADVISED RP WILL HAVE NOISE METER ON SHIFT TOMORROW AND WILL CONDUCT SPOT CHECKS, BOTH RP AND RED LION SATISFIED 01/01/20 – No Notes Root and Flower 06/05/20 RP HAVING ISSUES WITH MUSIC BELIEVES THERE'S NO SOUNDPROOFING IN THE BAR HE LIVES ABOVE THE BAR. WANTS TO TALK TO AN OFFICER ABOUT NOISE ORDINANCES 06/05/20 6 sound readings were taken from RP's unit. Out of 6, 1 reading was in violation by .6 decibels, all others within limits. Spoke with staff at Root and Flower about the readings, and music was turned down. Shakedown 09/25/20 OUTDOOR BAND IS BING TOO LOUD vm left for rp, band has a permit Conclusion: The majority of the 24 calls for service and incident reports taken in 2020 with Noise Meter readings showed the violations below 80 decibels and mostly in the range of 65- 80 decibels with a calibrated Nosie Meter under the current 5-1-7 code. The recommendation to add a new category for allowable sound limits to 80 decibels between 2pm- until 8pm is proposed by staff to support the lively, festive atmosphere of a traditional Après Ski culture. The change from a maximum decibel level of 65 to 80 decibels would remove the complexities of the time and level that a sound could exceed the allowed decibels in the current code. The above analysis shows this would most likely reduce incidents/ calls for service and create a cleaner, more easily enforceable regulation for our Après oriented businesses. March 16, 2021 - Page 77 of 136 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C : 2020 Year end I nvestment R eport P RE S E NT E R(S ): Kathleen Halloran, F inance Director AC T IO N RE Q UE S T E D O F C O UNC IL : I nf ormational only B AC K G RO UND: Section 2-2-8 of the Town C ode requires an annual presentation of the town's investment report, which is also provided as a written report each quarter. T his agenda item is a presentation of the town's investment report as of December 31, 2020. AT TAC H ME N TS : Description power point report March 16, 2021 - Page 78 of 136 2020 INVESTMENT REPORTTown Council | March 16, 2021March 16, 2021 - Page 79 of 136 1. Safety 2. Liquidity 3. YieldTown Council |   Finance   |   3/16/2021POLICY OBJECTIVES | Investment PolicyMarch 16, 2021 - Page 80 of 136 Town Council |   Finance   |   3/16/20212020 INVESTMENT RESULTS | YieldYear-end Treasury yields dropped significantly in 2020In March 2020, the Federal Reserve cut interest rates in half (by a percentage point) in an attempt to protect the economy from the pandemic 3 Mos. 6 Mos. 1 Yr. 2 Yr. 5 Yr.Dec 20200.09% 0.09% 0.10% 0.13% 0.36%Dec 20191.55% 1.60% 1.59% 1.58% 1.69%0.00%0.50%1.00%1.50%2.00%3 mo 6 mo 1 yr 2 yr 5 yrTREASURY YIELDSMarch 16, 2021 - Page 81 of 136 Town Council    |   Finance   |   3/16/20212020 INVESTMENT RESULTS | Comparison to Treasury1 year Treasury dropped 94% year over yearTown’s average yield dropped significantly after the first quarterIn all quarters, the town’s earnings surpassed to 1 year TreasuryQ1 Q2 Q3 Q41 Yr Treasury 0.17% 0.16% 0.12% 0.10%Town of Vail 1.26% 0.53% 0.41% 0.33%0.00%0.20%0.40%0.60%0.80%1.00%1.20%1.40%Q1 Q2 Q3 Q4YIELD COMPARISONMarch 16, 2021 - Page 82 of 136 Town of Vail   |   Finance   |   3/16/20212020 INVESTMENT RESULTS | Investment MixColorado Pool, 48%CD's, 10%Gov't Securities, 28%Cash, 14%December 31, 2019$ 96.2MColorado Pool, 59%CD's, 9%Gov't Securities, 11%Cash, 21%December 31, 2020$108.1MMarch 16, 2021 - Page 83 of 136 Town of Vail   |   Finance   |   3/16/20212020 INVESTMENT RESULTS | Maturity< 1 year70%1‐2 years16%2‐5 years4%>5 years10%December 31, 2019< 1 year85%1‐2 years4%2‐5 years3%>5 years8%December 31, 2020March 16, 2021 - Page 84 of 136 The Fed indicates it will allow inflation to grow before adjusting interest ratesStick to our investment policy objectives: safety, liquidity and yield Continue to manage investment mix Make strategic decisions for use of cash for capital projects as appropriateTown of Vail   |   Finance   |   3/17/20202020 INVESTMENT STRATEGY March 16, 2021 - Page 85 of 136 TOWN OF VAIL MEMORANDUM TO: Scott Robson Kathleen Halloran Council Members FROM: Carlie Smith DATE: 4th Qrtr 2020 RE: Investment Report Enclosed is the investment report with balances as of December 31, 2020. The estimated average yield for the pooled cash fund is 0.33%. As of 12/31/20, the Treasury yield curves for 3 months, 6 months, and 1 year are 0.09%, 0.09%, and 0.10% respectively. At the beginning of March, US Treasury yields fell to historic lows as concern for economic impacts from the coronavirus grew. To help bolster confidence, the Federal Reserve made an emergency interest rate cut and lowered the US benchmark interest rate to just under 1.25%, down from 1.75%, and later cut rates to near 0%. During the November meeting of the Federal Reserve, it was indicated that rates would remain at near zero levels until 2024. For the last year, the town has intentionally kept funds in shorter term holdings. The town's best performing investments currently include long-term CDs and government securities from prior year investments. Our investment mix follows the policy objectives of safety, liquidity, and yield in that order. There were no changes to investment products or banking institutions. Please call me if you have any questions. Gov't  Securities   12.1 M  11%CD's  9.3 M  9% Colorado  Investment Pool   63.8 M  59% Cash  22.9 M  21% 2020 4th Qtr Investment Mix $108.1M March 16, 2021 - Page 86 of 136 Town of Vail, Colorado Investment Report Summary of Accounts and Investments As of 12/31/2020 2020 Balances Percentage Cash of Total Commercial Banks $22,279,233 20.61% Money Market Funds $582,123 0.54% Total Cash $22,861,356 21.15% U.S. Government Securities Government Agency Seurities -Piper Jaffray $550,605 0.51% FNMA'S, GNMA'S, FHLMC'S & SBA'S - Dana $11,594,450 10.72% Total Government Securities $12,145,055 11.23% Certificates of Deposit $9,315,039 8.62% Colorado Investment Pools $63,795,233 59.01% Total Portfolio $108,116,684 100.0% Maturing Within 12 Months 91,566,876 84.69% Maturing Within 24 Months 4,590,819 4.25% Maturing After 24 Months 11,958,988 11.06% 108,116,684 100.0% March 16, 2021 - Page 87 of 136 Institution Average Balances Type of Accounts Return 12/31/20 "CASH" ACCOUNTS Commercial Bank Accounts: First Bank of Vail - Operating Accounts 0.050% $22,279,233 Money Market Accounts: Schwab Institutional Money Market Fund - Dana Investments Interest and Balance 0.010% $549,797 Vail Super Now Public Funds Account - Piper Jaffray Interest and Balance 0.000% $32,327 Total Money Market Funds $582,123 Total "Cash" Accounts $22,861,356 GOVERNMENT SECURITIES Government Agency Seurities -Piper Jaffray 1.80% 550,605$ FNMA'S, GNMA'S, FHLMC'S & SBA'S - Dana 1.76% 11,594,450$ 12,145,055$ Total Government Securities 12,145,055$ 1st Bank, Vail Colorado (#5734) Matures September 14, 2022 1.510% 1,115,525 1st Bank, Vail Colorado (#3421) Matures Mar 17, 2021 0.700% 1,170,252 1st Bank, Vail Colorado (#4290) Matures Sept 29, 2021 0.700% 1,123,806 1st Bank, Vail Colorado (#4754) Matures Dec 28, 2021 0.700% 1,121,869 1st Bank, Vail Colorado (#5319) Matures May 23, 2022 0.300% 1,580,512 1st Bank, Vail Colorado (#7554) Matures November 25, 2022 0.200% 1,157,951 Piper Jaffray 17312QL98 Matures May 23,2023 2.980% 107,332 Piper Jaffray 06740KLH8 Matures October 21, 2021 2.110% 132,240 Piper Jaffray 02587CFU9 Matures Aug 29, 2022 2.310% 213,599 Piper Jaffray 38148PUA3 Matures December 6, 2022 2.380% 261,608 Piper Jaffray 949763LRS Matures December 8, 2022 2.380% 261,625 Piper Jaffray 17312QQ36 Matures July 24, 2023 3.050% 162,101 Piper Jaffray 254673RVO Matures July 25, 2023 3.050% 108,075 Piper Jaffray 06426KAMO Matures July 31, 2023 2.960% 269,670 Piper Jaffray 29278TCG3 Matures July 31, 2023 2.960% 258,883 Piper Jaffray 58404DCM1 Matures July 31, 2023 3.000% 269,993 9,315,039 Total Certificates of Deposit 9,315,039$ LOCAL GOVERNMENT INVESTMENT POOLS Colotrust General Fund Interest 0.046% $63,795,233 Total Local Government Investment Pools Accounts $63,795,233 Total All Accounts $108,116,684 Performance Summary As of 12/31/2020 March 16, 2021 - Page 88 of 136 12/31/2020 Int Rate Purchase Maturity to Maturity Market Agency Broker Coupon Yield Date Date at Purchase Value ***Federal Agency Discount Notes & Bonds*** FHLMC 3134G9SK4 Piper Jaffray 1.500% 0.000% 6/30/2016 6/30/2020 4.0 $0 FNMA 3136G3JA4 Piper Jaffray 1.550% 0.000% 04/28/16 10/28/20 4.5 $0 FHLMC 3134GBYF3 Piper Jaffray 1.800% 1.790% 07/27/17 01/27/21 3.5 $550,605 FFCB 3133EGAH8 Piper Jaffray 1.550% 0.000% 05/17/16 05/17/21 5.0 $0 FFCB 3133EGYB5 Piper Jaffray 1.540% 0.000% 10/12/16 10/12/21 5.0 $0 FHLB 3130A9XN6 Piper Jaffray 1.625% 0.000% 11/26/16 11/26/21 5.0 $0 Average Yield 1.80% $550,605 Days/Years Interest Rate Purchase Maturity to Maturity Market Agency Broker Coupon Yield Date Date at Purchase Value ***FNMA'S, ARM'S & SBA'S*** SBA 508940 Pooled - Dana 2.575% 2.6% 6-May-11 25-Jun-30 19.2 $49,488 SBA 508946 Pooled - Dana 2.250% 2.2% 25-Jul-30 130.7 $57,499 SBA 509634 Pooled - Dana 2.250% 2.2% 24-Aug-17 25-Feb-40 22.5 $62,634 SBA 509701 Pooled - Dana 1.500% 1.5% 25-Jul-40 140.7 $43,556 SBA 509977 Pooled - Dana 1.650% 1.6% 25-Mar-42 142.3 $225,100 SBA 510090 Pooled - Dana 1.250% 1.3% 25-Jan-43 143.2 $338,875 SBA 510379 Pooled - Dana 1.000% 1.0% 25-Feb-44 144.3 $345,578 SBA 522486 Pooled - Dana 3.079% 3.0% 31-Oct-18 25-Jun-28 9.7 $285,801 SBA 505536 Pooled - Dana 3.125% 3.1% 1-Aug-01 25-Jun-26 125.0 $8,066 GNMA 8703 Pooled - Dana 2.250% 2.2% 1-Sep-95 20-Sep-25 30.1 $158 GNMA 8720 Pooled - Dana 3.125% 3.1% 30-Sep-95 20-Oct-25 30.1 $222 GNMA 8788 Pooled - Dana 3.000% 3.0% 1-Jan-96 20-Jan-26 30.1 $124 GNMA 80426 Pooled - Dana 0.000% 0.0% 21-Jul-00 20-Jul-30 130.1 $1,666 GNMA 80696 Pooled - Dana 2.875% 2.8% 23-May-11 20-May-33 22.0 $63,388 GNMA 80710 Pooled - Dana 0.000% 0.0% 1-Jul-03 20-Jul-33 130.1 $2,162 GNMA 82759 Pooled - Dana 3.000% 2.9% 20-Mar-12 20-Mar-41 29.0 $40,212 GNMA 80593 Pooled - Dana 2.875% 2.8% 20-Apr-12 20-Apr-32 20.0 $874 GNMA 82382 Pooled - Dana 2.250% 2.2% 30-Sep-13 20-Sep-39 26.0 $33,952 GNMA 1303 Pooled - Dana 2.250% 2.2% 30-Sep-13 20-Sep-43 30.0 $30,429 FNMA 520790 Pooled - Dana 3.707% 3.6% 1-Jun-00 1-Apr-28 127.9 $1,839 FNMA 546468 Pooled - Dana 2.692% 2.6% 24-May-00 1-Apr-28 127.9 $377 FNMA 535326 Pooled - Dana 3.647% 3.6% 26-Jun-00 1-Jun-28 128.0 $289 FNMA 323798 Pooled - Dana 2.295% 2.3% 1-Dec-99 1-May-29 29.4 $310 FNMA 567875 Pooled - Dana 3.543% 3.4% 1-Dec-00 1-Sep-30 129.8 $420 FNMA 593941 Pooled - Dana 3.765% 3.8% 1-Dec-01 1-Dec-30 129.1 $1,726 FNMA 545057 Pooled - Dana 3.190% 3.2% 1-May-01 1-May-31 130.1 $100 FNMA 650970 Pooled - Dana 2.571% 2.6% 1-Aug-01 1-Jul-32 131.0 $1,005 FNMA 555378 Pooled - Dana 3.224% 3.1% 14-May-08 1-Apr-33 24.9 $16,251 FNMA 709092 Pooled - Dana 2.260% 2.3% 1-Jun-03 1-Jul-33 130.2 $707 FNMA 723661 Pooled - Dana 2.500% 2.5% 1-Jul-03 1-Jul-33 130.1 $276 FNMA 761737 Pooled - Dana 3.531% 3.4% 16-May-05 1-Dec-33 128.6 $2,807 FNMA 725462 Pooled - Dana 3.173% 3.1% 1-Apr-04 1-Jan-34 129.8 $5,741 FNMA 745160 Pooled - Dana 3.015% 2.9% 1-Dec-05 1-Mar-34 128.3 $3,483 FNMA 791573 Pooled - Dana 2.545% 2.5% 1-Jul-04 1-Aug-34 130.2 $457 FNMA 888321 Pooled - Dana 3.545% 3.5% 1-Mar-07 1-Aug-34 27.4 $3,711 FNMA 849207 Pooled - Dana 1.840% 1.8% 1-Jan-06 1-Jan-36 30.0 $3,596 FNMA 850125 Pooled - Dana 2.798% 2.7% 1-May-09 1-Sep-35 126.4 $9,266 FNMA 888710 Pooled - Dana 3.065% 3.0% 1-Sep-07 1-Jul-36 28.9 $6,130 FNMA 893933 Pooled - Dana 2.715% 2.6% 1-Sep-06 1-Oct-36 30.1 $1,739 FNMA 555624 Pooled - Dana 2.673% 2.6% 1-Jun-03 1-Mar-38 134.8 $1,050 FNMA 735967 Pooled - Dana 2.423% 2.3% 1-Sep-05 1-Mar-38 132.6 $2,415 FNMA 888386 Pooled - Dana 3.287% 3.2% 1-Apr-07 1-Mar-38 131.0 $6,437 FNMA 888618 Pooled - Dana 2.994% 2.9% 1-Jul-07 1-Mar-38 130.8 $2,936 FNMA 995451 Pooled - Dana 2.986% 2.8% 12-Feb-09 1-Mar-38 29.1 $6,143 FNMA 557073 Pooled - Dana 2.021% 2.0% 1-Sep-00 1-Jun-40 139.8 $1,453 FNMA BM1554 Pooled - Dana 3.199% 3.1% 28-Nov-17 1-Jun-42 24.5 $84,947 FNMA 555921 Pooled - Dana 2.825% 2.8% 1-Sep-12 1-Sep-35 23.0 $3,680 FNMA 868877 Pooled - Dana 2.771% 2.7% 1-Apr-06 1-Apr-36 30.0 $901 FNMA 848390 Pooled - Dana 2.465% 2.4% 12-Feb-09 1-Dec-35 26.8 $3,272 FNMA 844148 Pooled - Dana 2.774% 2.7% 1-Oct-05 1-Nov-35 30.1 $6,326 FNMA 748087 Pooled - Dana 2.580% 2.6% 1-Sep-10 1-Sep-33 23.0 $9,846 FNMA 851297 Pooled - Dana 3.021% 2.9% 3-May-11 1-Sep-35 24.3 $32,874 FNMA AC0038 Pooled - Dana 2.359% 2.3% 24-May-11 1-Sep-38 27.3 $28,189 FNMA BM3294 Pooled - Dana 3.084% 3.0% 8-Mar-18 1-Jun-42 24.2 $97,476 FMNA BM1087 Pooled - Dana 2.941% 2.8% 6-Jun-17 1-Dec-43 26.5 $33,773 FNMA AL9205 Pooled - Dana 2.991% 2.9% 31-Oct-16 1-Apr-44 27.4 $46,684 FNMA AL8786 Pooled - Dana 2.708% 2.6% 29-Jul-16 1-May-44 27.8 $87,041 FNMA BM3726 Pooled - Dana 3.215% 3.1% 26-Apr-18 1-May-44 26.0 $101,677 FNMA AL8883 Pooled - Dana 2.842% 2.7% 22-Aug-16 1-Jul-44 27.9 $30,586 Government Securities as of 12/31/20 March 16, 2021 - Page 89 of 136 12/31/2020 Int Rate Purchase Maturity to Maturity Market Agency Broker Coupon Yield Date Date at Purchase Value Government Securities as of 12/31/20 FNMA AL9157 Pooled - Dana 2.728% 2.6% 1-Jul-44 144.6 $34,889 FNMA AL9298 Pooled - Dana 2.830% 2.7% 1-Jul-44 144.6 $42,417 FNMA AL9645 Pooled - Dana 2.787% 2.7% 1-Jul-44 144.6 $46,983 FNMA BM3844 Pooled - Dana 2.924% 2.8% 1-Dec-44 145.0 $182,671 FNMA BM4429 Pooled - Dana 2.647% 2.6% 24-Sep-18 1-Jan-45 26.3 $111,930 FNMA BM3834 Pooled - Dana 2.703% 2.6% 20-Jun-18 1-Aug-45 27.1 $158,413 FNMA BM5574 Pooled - Dana 2.316% 2.2% 4-Mar-19 1-Nov-45 26.7 $269,296 FNMA BM4564 Pooled - Dana 2.249% 2.2% 22-Jun-20 1-Aug-46 26.1 $340,118 FNMA BM5769 Pooled - Dana 2.453% 2.4% 1-Apr-47 147.4 $299,499 FNMA BM1797 Pooled - Dana 2.704% 2.6% 1-Dec-35 136.0 $422,502 FNMA BM6263 Pooled - Dana 2.666% 2.6% 1-Apr-47 $307,078 FNMA BM1807 Pooled - Dana 2.693% 2.6% 1-Sep-47 147.8 $333,384 FNMA BM6056 Pooled - Dana 2.720% 2.6% 1-Sep-48 148.8 $290,039 FNMA BM6424 Pooled - Dana 2.823% 2.7% 1-Oct-48 148.9 $437,929 FNMA AV9481 Pooled - Dana 2.366% 2.3% 1-Jul-14 1-Jul-43 29.0 $41,683 FHLMC 865469 Pooled - Dana 3.632% 3.6% 1-Dec-95 1-Aug-25 29.7 $89 FHLMC 645235 Pooled - Dana 3.715% 3.7% 1-Jul-00 1-Mar-29 128.8 $1,339 FHLMC 846784 Pooled - Dana 3.236% 3.2% 1-Jul-00 1-May-29 128.9 $302 FHLMC 846956 Pooled - Dana 2.957% 2.9% 1-Nov-01 1-Nov-31 130.1 $362 FHLMC 847166 Pooled - Dana 2.871% 2.8% 1-Jul-03 1-Aug-33 130.2 $975 FHLMC 847359 Pooled - Dana 3.687% 3.6% 1-Dec-04 1-Dec-34 130.1 $615 FHLMC 782526 Pooled - Dana 3.625% 3.6% 1-Apr-05 1-Apr-35 30.0 $3,135 FHLMC 848000 Pooled - Dana 2.904% 2.8% 1-Sep-08 1-Feb-36 27.4 $10,464 FHLMC 847629 Pooled - Dana 3.289% 3.2% 1-Oct-06 1-Sep-36 29.9 $1,088 FHLMC 865476 Pooled - Dana 3.680% 3.7% 1-Apr-96 1-Feb-36 39.9 $386 FHLMC 847427 Pooled - Dana 2.979% 3.0% 1-Jul-05 1-Sep-34 29.2 $652 FHLMC 1B3063 Pooled - Dana 2.394% 2.4% 1-Aug-06 1-Aug-36 30.0 $15,648 FHLMC 847058 Pooled - Dana 2.733% 2.7% 1-Aug-02 1-Aug-32 30.0 $2,350 FHLMC 1B7033 Pooled - Dana 2.290% 2.3% 25-May-11 1-Sep-35 24.3 $2,746 FHLMC 611384 Pooled - Dana 2.328% 2.3% 11-Feb-05 1-Dec-32 127.9 $5,748 FHLMC 849674 Pooled - Dana 2.831% 2.7% 1-Nov-42 142.9 $17,761 FHLMC 2B0155 Pooled - Dana 3.890% 3.7% 21-Dec-15 1-Jan-42 26.0 $36,116 FHLMC 2B0875 Pooled - Dana 2.323% 2.2% 28-Oct-16 1-Oct-42 25.9 $47,495 FHLMC 848991 Pooled - Dana 2.395% 2.3% 1-Dec-42 143.0 $349,778 FHLMC 849824 Pooled - Dana 2.998% 2.9% 21-Dec-15 1-Feb-43 27.1 $49,734 FHLMC 849422 Pooled - Dana 2.628% 2.5% 1-Feb-43 143.2 $14,127 FHLMC 840287 Pooled - Dana 2.846% 2.7% 1-Jun-16 1-Jun-43 27.0 $44,992 FHLMC 840274 Pooled - Dana 2.864% 2.8% 1-Jul-43 143.6 $56,811 FHLMC 840537 Pooled - Dana 2.927% 2.8% 21-Feb-17 1-Jul-43 26.4 $28,495 FHLMC 840329 Pooled - Dana 2.793% 2.7% 22-Sep-16 1-Feb-44 27.4 $30,587 FHLMC 849810 Pooled - Dana 2.497% 2.4% 1-Oct-44 144.9 $36,685 FHLMC 840927 Pooled - Dana 2.816% 2.7% 1-Nov-44 144.9 $258,506 FHLMC 840551 Pooled - Dana 2.865% 2.8% 1-Mar-45 145.3 $48,204 FHLMC 840786 Pooled - Dana 3.247% 3.1% 22-Aug-18 1-Mar-45 26.5 $80,704 FHLMC 840752 Pooled - Dana 3.225% 3.1% 26-Jan-18 1-Dec-45 27.9 $98,923 FHLMC 840864 Pooled - Dana 2.761% 2.7% 19-Dec-18 1-Nov-46 27.9 $197,877 FHLMC 2B7388 Pooled - Dana 2.640% 2.6% 1-Jan-46 $229,867 FHLMC 840899 Pooled - Dana 2.667% 2.6% 1-Nov-45 145.9 $374,774 FHLMC 840944 Pooled - Dana 2.519% 2.4% 1-Nov-46 146.9 $131,817 FHLMC 840978 Pooled - Dana 3.242% 3.1% 1-May-48 148.4 $205,855 FHLMC 840816 Pooled - Dana 2.325% 2.3% 22-Jun-20 1-Feb-47 26.6 $294,501 FHLMC 841041 Pooled - Dana 2.610% 2.5% 19-May-20 1-Apr-47 26.9 $470,227 FHLMC 841085 Pooled - Dana 2.702% 2.6% 1-Sep-47 147.8 $471,064 FHLMC 849313 Pooled - Dana 2.999% 2.9% 1-Jun-14 1-Feb-43 28.7 $6,263 FHLMC Step Coupon Agency 3134GVGQ5 Pooled - Dana 0.230% 0.2% 10-Dec-21 122.0 $600,384 FNMA Fixed Rate Agency 3136G4D26 Pooled - Dana 0.400% 0.4% 28-Jul-23 123.7 $499,490 FNMA Fixed Rate Agency 3135GA6D8 Pooled - Dana 0.320% 0.3% 15-Dec-23 124.0 $600,078 FNMA Fixed Rate Agency 3136G46B4 Pooled - Dana 0.350% 0.4% 26-Apr-24 124.4 $499,755 Accrued Interest 1.8% $30,601 Income Receivable $180,530 Average Yield 1.76% 11,594,450 Total $12,145,055 March 16, 2021 - Page 90 of 136 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C : I nterviews for D esign and Review B oard (D R B) P RE S E NT E R(S ): Tammy Nagel, Town C lerk AC T IO N RE Q UE S T E D O F C O UNC IL : I nterview candidates who are interested in serving on D R B . B AC K G RO UND: Two vacancies exist on the Town of Vail Design R eview Board (D R B ) and interviews will be conducted during the afternoon meeting. T he term of each new appointment begins April 1, 2021 and expires on March 31, 2023 (two year terms). D uties of the f ive-member D R B include reviewing the design of new structures, remodels, sign requests, landscaping plans and other architectural and aesthetic matters. AT TAC H ME N TS : Description D R B Letters of Interest March 16, 2021 - Page 91 of 136 Potential Questions for DRB and PEC candidates 1) Do you understand the role and time commitment to be on the PEC/DRB? 2) What skills do you possess that you think would be a benefit to your role if appointed? 3) What do you think the role of a PEC/DRB member is or should be? 4) Why have you submitted an application to be appointed/reappointed to the PEC/DRB? 5) What impact do you believe you could have on the PEC/DRB if appointed? 6) What do you think the PEC/DRB is doing correctly? 7) What do you believe the PEC/DRB could improve upon? 8) What has been your most rewarding aspect of having served on the PEC/DRB? 9) What do you see as the future of the Town of Vail? 10) What impact are you hoping to have on the future of the Town of Vail? March 16, 2021 - Page 92 of 136 PIERCE AUSTIN ARCHITECTS VAIL, COLORADO 1650 Fallridge Road, Suite C-1 Vail, Colorado 81657 P: 970.476.6342 F: 970.476.4901 www.vailarchitects.com \ 3.2.2021 Tammy Nagel Town of Vail 75 S Frontage Rd W Vail, CO 81657 Re: Design Review Member Tammy, It’s been a pleasure to be a part of the Design Review Board for the Town of Vail up to this point. As a licensed architect I feel my skill set can add value to the review team. Please consider my application to continue as a member of the DRB. Sincerely, Kit Austin Kit Austin Pierce Austin Architects 1650 Fallridge Rd, C-1 Vail, CO 81657 March 16, 2021 - Page 93 of 136 To: Vail Town Council I am forwarding this letter as an expression of interest to serve an additional term on Vail’s design review board. I am fortunate to be currently serving on this board and feel like I have more to contribute especially through a period where we are seeing a shift in interpretation of what Vail’s architecture should look like. Practically all of the new construction projects that come through the design process are of the modern architectural style and have moved away from the more traditional “Chalet Style” homes that have been the norm in past years. This shift has brought with it a desire for designers to introduce many building products that have either have been avoided in the past or more prevalent ,new products that were not available in the past. Sorting through the many options available to designers whilst maintaining Vail’s architectural integrity is paramount to keeping our community a desirable destination or a home base that we can all be proud of. It is an interesting time in Vail’s progression as it relates to what the town will look like in years to come and as a contractor, I have a continuing interest in the design as well as the physical aspects of Vails building community. Regards, Peter A Cope March 16, 2021 - Page 94 of 136 February 22, 2021 Vail Town Council 75 S Frontage Road Vail, CO 81657 Dear Vail Town Council: I am writing to express my interest in joining the Vail Design Review Board. Vail’s architecture makes it unique among American mountain towns and is part of what makes the town so special. I would appreciate the opportunity to serve the town and ensure that future development continues Vail’s great architecture! I own a real estate investment and development company with operations in the Vail Valley and now in Summit County & the front range. We recently worked through the design review process to make a large addition to the residence above The Red Lion. I appreciated the attention that the board placed on a project in a landmark building and believe the final result was improved by the process. As a board member, I know my position would be to know the design guidelines and to ensure compliance. I have experience in a similar position on the design review board of the Five Points Historic & Cultural District in Denver. I manage industrial property in that neighborhood and have tried to support the revitalization of the Welton corridor while still celebrating and highlighting its history. I can also speak and write proficiently in Spanish. I am fortunate to spend time in Argentina every year as a coach for their men’s national lacrosse program. As more Spanish-speaking residents move to town, I would love to be able to help them understand our review process. Thank you for your consideration! Sincerely, Merrill Stillwell, CFA 2199 Chamonix Ln #5 Vail, CO 81657 (303) 522-3771 Merrill.stillwell@gmail.com March 16, 2021 - Page 95 of 136 Merrill Stillwell, CFA 2199 Chamonix Ln #5 Vail, CO 81657 merrill.stillwell@gmail.com Twitter: @mstillwell8 1(303) 522-3771 EDUCATION Chartered Financial Analyst® Charterholder 06/14 - Current Completed three comprehensive, graduate-level exams covering ethics, economics, financial analysis, corporate finance, equities, fixed income, alternative investments, portfolio management & wealth planning Claremont McKenna College, Claremont, California Graduated in 05/09 Bachelor of Arts, Dual Major in Government and Economics with a Leadership Sequence Senior Thesis: “Bronco Politics” on Mountain West Politics University of Buenos Aires, University of Salvador, and AUP, Buenos Aires, Argentina 07/07 – 12/07 Studied Economics and Government while enrolled at Argentine Universities EXPERIENCE Blue Mountain Investments, Vail, Colorado 5/14 – Current Managing Partner • Leads a real-estate firm with operations in property management and development • Specializes in creative problem solving and unlocking value • Builds support with neighborhoods, homeowner associations & government officials • Manages construction crews in large development projects • Organizes teams that include: architects, brokers, bankers, designers, contractors, lawyers, engineers, consultants & more Argentina Lacrosse, FIL World Championships in 2010, 2014 & 2018 6/10 – Current Head Coach and President of the Advisory Board, Federation of International Lacrosse Clinician (2012) • Selected to coach the Argentina national men’s program in international competition • Manages logistics, game plans, roster selection and coaching staff selection with local leaders • Led the team to its best ever #29 in the world ranking Denver Investments, Denver, Colorado 5/10 – 5/14 Analyst, Westcore Int’l Small Cap Fund (Lipper Fund Award Winner for 5 YR Risk-Adj. Performance in 2011 & 2012) • Researched international companies at an in-depth, grassroots level through public sources, company meetings and industry contacts • Wrote original research reports with research findings and conclusions that include extensive charting and statistical analysis • Built detailed models valuing companies through discounted cash flow analysis LEADERSHIP, AWARDS, AND ACTIVITIES Board Chair, Treasurer & Partner, Social Venture Partners Denver (2018-21) Board Member, Pineridge Townhouse HOA (2021) Member, Five Points Business Improvement District Design Review Committee (2018-21) Director & Grant Review Committee Member, Denver Active 20-30 Children’s Foundation (2014-21) Founding Board Member, Mount Aspiring Capital (2019-21) Member, First Ascent Asset Management Investment Committee (2017-21) Vail Chamber & Business Association Premier Impression Award for Customer Service (2010) PSIA Certified Ski Instructor, Vail Resorts (2009-2014) President & Athlete, Claremont Men’s Lacrosse – 2 MCLA Top #25 Poll Finishes (2007-2009) Analyst, Keck Center for International and Strategic Studies in Japan (2008) and Korea (2007) Page, United States Senate (2003) SKILLS Computer / Research: Excel, PowerPoint, Stata, Windows, Macintosh, HTML, Microsoft Word, Bloomberg, Factset, Twitter, Social Networking Sites Language: Proficient in conversational and written Spanish Global Travel: South America, North America, Middle East, Asia, Africa and Europe March 16, 2021 - Page 96 of 136 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C : I nterview Planning and E nvironmental C ommission (P E C) P RE S E NT E R(S ): Tammy Nagel, Town C lerk AC T IO N RE Q UE S T E D O F C O UNC IL : I nterview candidates who are interested in serving on P E C. B AC K G RO UND: T hree vacancies exist on the Town of Vail Planning and E nvironmental Commission (P E C ) and interviews will be conducted during the afternoon meeting. Applicants must be residents and registered voters of the Town of Vail. The term of the appointment begins A pril 1, 2021 and expire on March 31, 2023 (two year terms). Duties of the seven-member P E C include review and determination of requests f or variances and conditional use permits, and recommendations to Town C ouncil on special development districts, subdivisions, rezonings, various Town of Vail proposed plans and other community matters per the Town Charter and ordinances. AT TAC H ME N TS : Description P E C Letters of Interest March 16, 2021 - Page 97 of 136 Potential Questions for DRB and PEC candidates 1) Do you understand the role and time commitment to be on the PEC/DRB? 2) What skills do you possess that you think would be a benefit to your role if appointed? 3) What do you think the role of a PEC/DRB member is or should be? 4) Why have you submitted an application to be appointed/reappointed to the PEC/DRB? 5) What impact do you believe you could have on the PEC/DRB if appointed? 6) What do you think the PEC/DRB is doing correctly? 7) What do you believe the PEC/DRB could improve upon? 8) What has been your most rewarding aspect of having served on the PEC/DRB? 9) What do you see as the future of the Town of Vail? 10) What impact are you hoping to have on the future of the Town of Vail? March 16, 2021 - Page 98 of 136 1 Tammy Nagel From:Brian Gillette <brian_gillette@gillettellc.com> Sent:Thursday, March 4, 2021 7:36 AM To:Tammy Nagel Cc:Jonathan Spence Subject:2021 Gillette Letter of Interest PEC Dear Council,    I am writing to express my interest in filling a seat on the Planning and Environmental Commission.    Please find a brief description of my experience below:    BRIAN GILLETTE graduated from the University of Colorado at Boulder with a Bachelor of Science degree in Business  Administration in 1994. Gillette started with George Shaeffer Construction Company in 1995 as a carpenter. Quickly  advancing to the position of site superintendent, Brian constructed a number of homes throughout the valley. Many  close relationships with subcontractors and vendors were developed over these years. Gillette was serving in the  capacity of both site superintendent and project manager by 2003, responsible for the buyout, budget management,  scheduling, and quality control of each project. Gillette was chosen to head Shaeffer’s preconstruction service efforts in  2003. He was responsible for their marketing, initial client contact and contract negotiation. Gillette worked closely with  the various architects on estimating, value engineering, and job cost accounting. Additionally, Brian supervised staffing,  information technology, insurance procurement, and other duties relating to Shaeffer’s operations. Gillette left George  Shaeffer in November 2006 to start Gillette Construction and is currently engaged in the construction and remodel of  single family residences and townhomes within the Town of Vail. Brian lives with his family in Vail, Colorado.    I served on the Town of Vail Design Review Board from May of 2007 to April of 2015. I have served on the Planning and  Environmental Commission since April of 2015. My term expires March 31st.    I appreciate the Council’s consideration.    Sincerely,    Brian Gillette GILLETTE LLC  Post Office Box 5821  Vail, Colorado 81658  970.390.7981 v  www.gillettellc.com    March 16, 2021 - Page 99 of 136 Brad Hagedorn 2658 Arosa Dr Vail, CO 81657 5 March 2020 Vail Town Council 75 S Frontage Rd W Vail, CO 81657 Re: Letter of Interest to Apply for Town of Vail PEC To the Vail Town Council: My name is Brad Hagedorn, residing at 2658 Arosa Dr in West Vail. Please accept this as my letter of interest to apply for one of the vacancies on the Town of Vail Planning and Environmental Commission. As a newer resident of Vail (previously of Eagle-Vail), I would appreciate the opportunity to contribute to my community and become a part of the PEC decisions that have an impact on our Town. My wife, Emily, and I are planning to start our family here, and I would love nothing more than to become involved and help shape the future of our hometown. I believe that my experience as a real estate developer and builder in Eagle County for the last 6 years positions me well for this role on the PEC. I have deep personal experience with going before Planning Commissions and how their decisions translate into the real world from a development and building perspective. I have developed and built over 60 residential units and over 60,000 square feet of commercial space across the Town of Vail, unincorporated Eagle County, Town of Avon, and Town of Gypsum over the last 6 years. Accordingly, I have seen how different municipalities in our area handle their Planning Commissions along with what works and what does not. A few of the companies that I am an owner in operating in the area are Mountain Valley Homes, Gold Dust Capital Partners, and ArcWest Properties. I also feel that as a 32-year-old, I bring the perspective of a younger generation of Town of Vail residents that is often missing in land use and regulatory discussions. We are the generation that will continue to live, work, and start families here, and drive our Town forward through the coming decades. And unfortunately, residents my age are underrepresented on regulatory boards and commissions throughout the valley. Accordingly, I would love the opportunity to bring the unique perspective of my generation to the Town through a seat on the PEC. As a PEC member, I feel that it is important to approach files through an objective lens strongly rooted in the Town Code. It is not the job of the PEC to create policy through decisions on applications or take subjective stances on items at hand. That is the job of the Town Council in crafting Town policy and objectives. Rather, the role of the PEC is to interpret the Town Code as March 16, 2021 - Page 100 of 136 objectively as possible and apply it to a given file. The most effective Planning Commission members I have seen in my own land use applications are those have a deep knowledge of the Code, are able to speak to it intelligently, and have the presence of mind to remain objective, even if they do not personally agree with what the Code states. Where I have seen problems arise is when Planning Commission members bring their own prejudices and emotional arguments into the discussion. Applicants should have the right to be judged based on the merit of their application and how it relates to the Code, not the personal opinions and whims of Planning Commission members. Having previously built in the Town of Vail, I have a solid foundation of knowledge regarding the Town Code. And if chosen for the PEC, I would strive to become more deeply educated in the Code and apply it fairly to applications. Given my unique experiences, qualifications, and perspective, I would appreciate the opportunity to serve on the Town of Vail PEC and become involved with the decisions made in my hometown. I strongly hope that I am given the chance to interview with the Town Council for one of the vacancies. Thank you for your time and the opportunity. Best, Brad Hagedorn March 16, 2021 - Page 101 of 136 CONFIDENTIAL CONFIDENTIAL KAREN MARIE PEREZ 980 Vail View Drive, Unit A104, Vail, Colorado 81657 Telephone: (720) 437-8854, Email: karen@perezlegalassociates.com SUMMARY I have 20+ years of solid real estate experience representing clients ranging from corporate and private developers, investors, school districts, landlords, tenants, lenders, housing authorities, non-profits, and public/private partnerships. My practice generally focuses on three areas: (1) Real Estate Transactions- acquisitions, dispositions, commercial leasing and development; (2) Real Estate Finance- lending, loan documentation, equity funds, hedge funds, bonds, municipal finance, special districts loan workouts, refinances, bridge loans, TIFs, special districts, and transit oriented developments; and (3) Housing and Community Development- specifically tax credit transactions (low income, historic, and new markets). All areas require expert knowledge of financing, purchase and sales, leases, easements, licensing, title and survey review, construction documents, and superior negotiation and solution skills. EDUCATION University of Colorado School of Law Juris Doctorate, May 1999 Rothgerber Moot Court Competition; Faculty Excellence Committee Colorado State University B.S. Business Administration –Finance & Real Estate, May 1996 President’s Scholarship (1992-1993); Most Outstanding Diverse Student Scholarship (1992-1996) National Student Exchange at University of Maryland at College Park, Fall 1994 LICENSURE State Bar of California- November 1999 State Bar of Colorado- October 2000 U.S. Supreme Court, May 2011 BOARDS Town of Vail Planning and Environmental Commission- Commissioner 2017-Present, Vice-Chair 2020-Present Mayor Hickenlooper Transition Team- Member of the City Attorney Committee, Summer 2003-Winter 2010 City and County of Denver Planning Board- Mayoral Appointment, October 2006-September 2010 Lowry Redevelopment Authority- Board of Directors, appointed February, 2002-2006 Lowry Community Land Trust- Board of Directors, appointed February, 2002-2005 Denver Community Leadership Forum- Class of 2004 Hispanic National Bar Association- VP Committees, Treasurer, Reg. President, Finance Committee 2001-2013 Colorado Hispanic Bar Association- Board of Directors 2002-2013; VP Bus. Devel. 2011-2013 Vail Valley Business Women- Board of Directors, Member at Large 2016-2018, Chair-Holiday Soiree 2016-2018 EXPERIENCE Perez & Associates LLC, Denver/Vail, Colorado November 2014-Present; January 2009-November 2013 Managing Member: Draft, negotiate and review all documents (including loan documents) relating to commercial real estate developments, including leasing, land use, real estate finance, bond documents, entitlements, acquisitions, dispositions, low income housing tax credit (LIHTC) transactions, new market tax credit (NMTC) transactions, historic tax credit (HTC) transactions, and medical office building development including leases, purchase and sale agreements, assignments, estoppel certificates, c onsents, easements, nondisturbance agreements, CCR’s, title, survey, and corporate documents; draft and negotiation all documents related to Neighborhood Stabilization Program (NSP 1 and 2) funds; representation of landlords, tenants, purchasers, sellers, lenders, borrowers, tax credit investors, and developers; continue practice described below. Fox Rothschild LLP, Denver, Colorado November 2013-November 2014 Counsel: Draft, review, negotiate, all documents related to commercial real estate developments, including leases, purchase and sale agreements, estoppel certificates, SNDAs, construction contracts, architect agreements, loan documents, asset purchase agreements, title, development, option, entitlement, and assignment documents. March 16, 2021 - Page 102 of 136 CONFIDENTIAL-Karen Marie Perez Manage, mentor, and train paralegals and associates, coordinate legal team on large projects among and between offices. Continue practice described below. Garcia Calderon Ruiz, LLP, Denver, Colorado September 2007-December 2008 Partner: Joint responsibility for establishing the Denver office of a national law firm. Represented school districts and water districts as general counsel, particularly bond transactions and student housing developments. Drafted, negotiated, and reviewed all documents related to commercial and public/private partnership real estate developments, and LIHTC transactions. Continued practice described below. Kutak Rock LLP, Denver, Colorado October 2006-August 2007 Senior Associate: Structured, drafted, negotiated and reviewed all documents relating to real estate development (including entitlements for commercial, mixed-use, mixed-income and retail), real estate acquisitions and dispositions, lease-up, complex financing, NMTC transactions and HTC transactions, including corporate, financing, commercial real estate, leasing and syndication documents, construction, development, management agreements, and bond issues and issuance. Negotiated work-outs, identify bankruptcy and reorganization issues for commercial and LIHTC transactions. Representation of landlords, tenants, housing authorities, borrowers, developers, tax credit investors, CDEs, and lenders. Continue practice described below. Faegre & Benson LLP, Denver, Colorado April 2001-September 2006 Associate: Drafted, negotiated and reviewed all documents relating to commercial, mixed-use and mixed-income real estate developments, land use, entitlements, acquisitions, dispositions, LIHTC transactions, NMTC transactions, HTC transactions, and medical office building development including leases, purchase and sale agreements, assignments, estoppel certificates, consents, easements, and nondisturbance agreements; drafted, negotiated and reviewed financing documents relating to commercial, mixed-use and multi-family developments, including bond documents; review title policies, commitments and real property surveys; formed corporate entities; drafted and negotiated formation and operating documents, construction contracts, architect agreements, development, service, management, and operational agreements, plus CCIOA declarations and condominium maps. Legal research. Fisher, Sweetbaum & Levin, P.C., Denver, Colorado April 2000-March 2001 Associate: Drafted, negotiated and reviewed all documents relating to commercial real estate development and wireless site acquisitions, including leases, purchase and sale agreements, review title and surveys; form corporate entities; drafted asset purchase agreements, articles of organization and operating agreements. Deloitte & Touche LLP, San Francisco, California September 1999-March 2000 Tax Consultant: Researched various issues relating to state and local tax, e-commerce, and estate and gift tax; drafted memoranda; responded to Internal Revenue Service requests for documents. Justice Alex J. Martinez, Colorado Supreme Court, Denver, Colorado October 1998-March 1999 Judicial Fellow: Researched various legal issues on petition for certiorari; drafted legal memoranda recommending the grant or denial of certiorari; discussed and analyzed pending cases; observed oral arguments. SPECIAL SKILLS/PUBLICATION/OUTSIDE INTERESTS Languages: Proficient in Spanish Certified Mediator: Certified Mediator via Colorado Bar Association. Publications/Speaker Presentations/Interests: • “Real Estate Law- Today’s Market” –HNBA National Convention, Minneapolis, MN September 2010 • Featured in Denver Business Journal Young Entrepreneurs Series, June 6, 2010 • DuPont Minority Counsel Conference- Planning Committee 2006 • “Mitigating Risks When Purchasing Brownfields Redevelopment Property” –Colorado Real Estate Journal, August 19, 2003 • “Tax Credits 101” –ABA Forum on Affordable Housing, May 2003 • Colorado Women’s Bar Association-Member- Professional Development Committee • Interests: Skiing, cycling (Vail Valley Vixens member), cooking, yoga, Pilates, SUP, and traveling. March 16, 2021 - Page 103 of 136 1 Tammy Nagel From:reid phillips <reidphillips@hotmail.com> Sent:Thursday, March 4, 2021 11:27 AM To:Tammy Nagel Subject:PEC board opening To town of Vail Planning department and Board,  I am writing to express my interest in a PEC board position. I have been in the town of Vail since 1995 and a  homeowner since 2001. I have owned my own general contracting and construction consulting business for  the last 15 years. I also have work as a Ski Patroller on Vail mountain for the last 17 season.     My building experience has ranged from small remodels, wide range of  commercial projects to large multi  family project. I have also worked as a preferred on mountain contractor for Vail Resorts for the last 15 years. I  am a LEED Certified Builder and hold BS from University of Colorado. I have completed over $21 million in  projects and renovations and acted as the owners representative project manager on $55 million of projects.     I have 2 daughter who were born at Vail Health and go to school at VMS. My interests in the future  development of Vail and the overall planning of our community is not just for the short term, but what I hope  our legacy for our children may be.    PEC has the very important role of long range planning and community sustainability. The  workforce and  affordable family housing needs balance with resort community demands.     Thank you for your consideration and let me know if you have any questions.    regards,  Reid Phillips      Sent from Outlook  March 16, 2021 - Page 104 of 136 1 Tammy Nagel From:Bobby Lipnick <rnlipnick@gmail.com> Sent:Friday, February 12, 2021 12:36 PM To:Tammy Nagel Subject:PEC Vacancies Attachments:BobbyLipnick_CV_2021.pdf To whom it may concern:  I am a full‐time resident of Vail and I'd like to serve on the Planning and  Environmental Commission. I first visited Vail in 1969 as a tourist and  have been returning ever since. We became part‐time homeowners in  2001 and in 2016 became permanent residents. The Vail community had  been so warm and inviting to me for the past 47 years that in 2016 I  wanted to give back to this incredible community! I met with the head of  the Vail Nature Center whom I hiked with for 20 years who said "You  should meet with the Founder of Walking Mountains, Kim Langmaid." I  met with Kim who invited me to join the Vail Sustainable Destination  Steering Committee and recommended I speak with the folks at the Vail  Symposium. I currently serve on Symposium's program committee. I am  Co‐Founder of the Eagle County Housing Task Force (ECOHTF) which  exists to actively inform, proactively facilitate and advocate for the  responsible creation of a diverse supply of community housing or local  resident‐occupied homes.   On the Task Force (TF) are planners, architects and housing policy  professionals who I've learned tremendous knowledge from the past 3  years. I've become familiar with various county  and Town of Vail (TOV)  issues including land use, rezonings and special development districts.  I've become educated on multiple community issues by frequently  attending TOV Council meetings for the past four years. I've become  skillful at understanding what the strengths and weaknesses are of the  private, public and non‐profits related to stakeholders in Housing.  March 16, 2021 - Page 105 of 136 2 I'm confident that I have the ability and time to commit to the TOV  Planning and Environmental Commission as a valuable team member. I  appreciate your consideration of my application.           Robert N. Lipnick, M.D., MBA, LEED AP  Kogod School of Business  Adjunct Faculty  301‐938‐0585    March 16, 2021 - Page 106 of 136 Dear Vail Town Council: I am providing my letter of interest for appointment to the Town of Vail Planning & Environmental Commission. I am a full-time resident of Vail residing at 1255 Westhaven Circle. I first visited Vail in 1969 as a guest and have been returning ever since. My family and I became part-time homeowners in 2001, and in 2016, we moved to Vail to become permanent, year-round residents. Since moving to Vail full-time, I have become increasingly active in the Vail community and wish to do more. I am uniquely qualified to serve on the Town of Vail Planning and Environmental Commission given my background, experiences and community involvement. I presently serve on the Vail Sustainable Destination Steering Committee, as well as I am the co-founder and co-chair of the Eagle County Housing Task Force. The steering committee and task force have provided me with the experiences needed to balance the importance of environmental stewardship with the perspectives necessary to address our region’s housing needs. I believe it is critical that the PEC acts as both a planning commission and an environmental commission when addressing these two most important community issues. My LEED AP certification further qualifies me to serve on this most important commission. I understand and value the importance of the role of a Planning & Environmental Commission member. The role of the PEC is to review and apply Town Council directed policies and apply development standards and criteria to development applications in an objective and consistent manner. Having been through the Town’s development review process in the construction of my family’s home in Vail has provided me with firsthand knowledge of the Town’s land planning and development practices. I am familiar with Town of Vail development issues including master planning, land use, zoning, and special development districts. I am confident that I have the ability and the time needed to commit to the Town of Vail Planning & Environmental Commission. My current schedule allows me to dedicate the time to reviewing materials in advance of the meeting and attending the twice monthly meetings. For these reasons, I believe I am capable of serving as a valuable team member. I hope you will seriously consider my interest in the appointment and I look forward to the opportunity to serve the Vail community on the Town of Vail Planning & Environmental Commission. Respectfully, Robert Lipnick, M.D., MBA, LEED AP rnlipnick@gmail.com 301-938-0585 March 16, 2021 - Page 107 of 136 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C : D R B / P E C Update P RE S E NT E R(S ): Matt Gennett, Director of Community D evelopment AT TAC H ME N TS : Description March 3, 2021 D R B Results March 8, 2021 P E C Meeting R esults March 16, 2021 - Page 108 of 136 D E S IG N R E V IE W B O AR D March 3, 2021, 3:00 P M Virtual 75 S. Frontage Road - Vail, Colorado, 81657 1.C all to Order 1.1.Register in advance for this webinar: https://us02web.zoom.us/webinar/register/W N_A8S I s353T2qs6RpBeYpirg After registering, you will rec eive a confirmation email c ontaining information about joining the webinar. 1.2.Attendance Present: Kit Austin, D oug Cahill, Peter Cope, J oe S t. J ohn Absent: J ohn Rediker 2.Main Agenda 2.1.D R B 20-0577 - Baxter /W aston R esidence Final review of an exterior alteration (driveway /windows/deck/re-roof) Address/Legal Desc ription: 2705 Davos Trail Unit B / Lot 14, Bloc k B, Vail Ridge Subdivision Applicant: Baxter, Robbie L. - W atson, J . Gibson, I I I , Represented by V MD A Planner: Erik Gates Peter Cope moved to approve. J oe St. J ohn seconded the motion and it passed (4-0). Absent:(1)Rediker 2.2.D R B 21-0019 - Carter & Carter Real Estate L L C Final review of an exterior alteration (windows/heaters/A C) Address/Legal Desc ription: 595 Vail Valley Drive Unit A 16/Lot A-C, Bloc k 1, Vail Village Filing 7 Applicant: Carter & Carter Real Estate LLC, represented by Studio 80 Planner: Erik Gates Note: The D RB noted their desire that this window and door sty le should be the standard going forward for residences at this location. Peter Cope moved to approve. J oe St. J ohn seconded the motion and it passed (3-0). Absent:(2)Rediker, Austin 2.3.D R B 21-0025 - Hurtt Residence March 16, 2021 - Page 109 of 136 C onceptual review of new construction Address/Legal Desc ription: 4978 Meadow Drive/Lot 18, Bloc k 7, Bighorn Subdivision 5th Addition Applicant: George C. Hurtt Revocable Trust, represented by Pierc e Austin Arc hitects Planner: Erik Gates 2.4.D R B 19-0697.001 - Pinos D el Norte Final review of a change to approved plans (balconies/GRFA/windows/doors) Address/Legal Desc ription: 600 Vail Valley Drive/Trac t B, Vail Village Filing 7 Applicant: Pinos Del Norte, represented by Shepherd Resourc es I nc . Planner: Erik Gates Peter Cope moved to approve. J oe St. J ohn seconded the motion and it passed (4-0). Absent:(1)Rediker 2.5.D R B 21-0029 - Hubbar d R esidence Final review of an addition Address/Legal Desc ription: 146 Forest Road/Lot 6, Bloc k 7, Vail Village Filing 1 Applicant: Hubbard Family I nvestors L LC, represented by Shepherd Resources I nc. Planner: J onathan S penc e Kit Austin moved to approve. J oe St. J ohn seconded the motion and it passed (4-0). Absent:(1)Rediker 2.6.D R B 21-0047 - Gravity Haus Final review of an exterior alteration (snow cabanas) Address/Legal Desc ription: 458 Vail Valley Drive/Golden P eak Ski Base and Recreation District P arc el Applicant: Vail Corp Fixed Assets D epartment, represented by Gravity Haus Planner: J onathan S penc e 1. The enclosures shall be removed by the applic ant prior to end of ski season spring 2021. Future erection will require new approval. Future applic ations are suggested to propose white or clear as opposed to black coverings. Kit Austin moved to approve with c onditions. J oe St. J ohn seconded the motion and it passed (4-0). Absent:(1)Rediker 3.Staff A pprovals 3.1.D R B 20-0440 - 2199 Chamonix II L L C Final review of an exterior alteration (windows) March 16, 2021 - Page 110 of 136 Address/Legal Desc ription: 2199 Chamonix Lane Unit 11/Lot 3, Vail Heights Filing 1 Applicant: 2199 Chamonix I I LLC Planner: Erik Gates 3.2.D R B 21-0008 - Sego W est LL C Final review of an exterior alteration (windows) Address/Legal Desc ription: 2480 Chamonix Lane Unit K2/Lot 1, Block B, Vail Das Sc hone Filing 1 Applicant: Sego W est L L C Planner: Greg Roy 3.3.D R B 21-0024 - Simpson R esidence Final review of an exterior alteration (sliding door/air intake) Address/Legal Desc ription: 610 W est Lionshead Circ le Unit 609/Lot 1, Bloc k 1, Vail Lionshead Filing 3 Applicant: Robert Simpson, represented by Marla Fritzlen A rchitec ture I nc. Planner: J onathan S penc e 3.4.D R B 21-0026 - 703TO C L LC Final review of an exterior alteration (window/vent) Address/Legal Desc ription: 1734 Golf Course Lane Unit S69/Area A, Sunburst at Vail Applicant: 703TOC L L C , represented by LK S M Design LLC Planner: J onathan S penc e 3.5.D R B 21-0031 - Dougie L LC Final review of an exterior alteration (vent) Address/Legal Desc ription: 595 Vail Valley Drive Unit A 7/Lot A-C , Block 1, Vail Village Filing 7 Applicant: Dougie LLC, represented by Saundra L Spaeh Arc hitect P C Planner: Greg Roy 3.6.D R B 21-0032 - M&L Rockledge L L C Final review of an exterior alteration (vent) Address/Legal Desc ription: 107 Rockledge Road/Lot 7, Bloc k 7, Vail Village Filing 1 - Raether Minor S ubdivision Replat Applicant: M&L Rcokledge L L C , represented by K H W ebb Arc hitects Planner: J onathan S penc e 3.7.D R B 21-0033 - Vantage P oint C ondominiums Final review of an exterior alteration (doors) Address/Legal Desc ription: 508 East Lionshead Circle / B lock 1, Lot 2, Vail Lionshead Filing 1 Applicant: Vantage P oint C ondominiums, represented by P ierc e Austin Arc hitects Planner: J onathan S penc e March 16, 2021 - Page 111 of 136 3.8.D R B 21-0040 - Alpine Bank Final review of a business sign Address/Legal Desc ription: 141 East Meadow Drive/Lot P, Bloc k 5D, Vail Village Filing 1 Applicant: Alpine Bank, represented by House of Signs Planner: J onathan S penc e 3.9.D R B 19-0629.001 - Plaza Lodge Final review of a change to approved plans (time extension) Address/Legal Desc ription: 291 Bridge Street/Lot F-K , B lock 5C , Vail Village Filing 1 Applicant: Plaza Lodge Planner: J onathan S penc e The applications and information about the proposals are available for public inspec tion during regular offic e hours at the Town of Vail C ommunity D evelopment Department, 75 South Frontage Road. The public is invited to attend the projec t orientation and the site visits that precede the public hearing in the Town of Vail Town Council Chambers. Times and order of items are approximate, subject to change, and c annot be relied upon to determine at what time the D esign Review Board will consider an item. Please c all 970-479-2138 for additional information. Sign language interpretation available upon request with 24-hour notification, dial 711. March 16, 2021 - Page 112 of 136 P L ANNI NG AND E NV I RO NM E NTAL C O M M I S S I O N M arch 8, 2021, 1:00 P M Virtual 75 S. F rontage Road - Vail, Colorado, 81657 1.Call to Order 1.1.Register in advance for this webinar: https://us02web.zoom.us/webinar/register/W N_9dcxqkngSgiH-zHe8UX I Eg After registering, you will receive a confirmation email containing information about joining the webinar. 1.2.Attendance Present: Ludwig Kurz, Karen Perez, Rollie Kjesbo, Brian Gillette, J ohn- Ryan Lockman, Pete Seibert, Henry Pratt Absent: None 2.Main Agenda 2.1.A request for review of a Minor Subdivision, pursuant to Title 13, Chapter 4, Minor Subdivisions, Vail Town Code, to allow for resubdivision of the existing Tract C, Lot 1, Lot 2, and Lot 3 Vail Das Schone Filing No. 1 and Lot 1, Vail Das Schone Filing 3, into the Highline Subdivision made up of two parcels, Lot 1 (approximately 3.696 acres) and Lot 2 (approximately 0.253 acres), located at 2211 North Frontage Road W est and 2213 Chamonix Ln, respectively, and setting forth details in regard thereto. (P E C21-0008) 20 min. Applicant:TNRE F I I I Bravo Vail L L C True North Management L L C, represented by Mauriello Planning Group Planner:Greg Roy 1. Prior to the Town of Vail providing signatures for the plat, the applicant shall receive an "Ability to Serve" letter from Eagle River Water and Sanitation District. Planner Roy introduced the project, explained the components (easements) of the plat and the project’s history. No public comment Rollie Kjesbo moved to approve with conditions. Karen Perez seconded the motion and it passed (7-0). 2.2.A request for a recommendation to the Vail Town Council for a zone district boundary amendment, pursuant to Section 12-3-7, Amendment, Vail Town Code, to allow for the rezoning of approximately 2.19 acres from the Agriculture and Open Space (A OS) zoning to Housing (H), located at 1497 South Frontage Road W est and setting forth details in regard thereto. (P E C21-0009) The legal description of the parcel can be found as an attachment to the agenda item. March 16, 2021 - Page 113 of 136 P E C21-0009 and P E C21-0010 will be heard concurrently in this introductory meeting. Please see P E C21-0010 for the staff memorandum and related attachments. Applicant:Vail Hotel Partners LLC Laurus Corporation, represented by Mauriello Planning Group Planner:J onathan Spence Chairman Kurz introduces items 2.2 and 2.3 as they are connected applications. Planner Spence gives an introduction to the applications. He goes over the location, the history, the connection to the Open Lands Plan updated in 2018, and the environmental concerns with developing this parcel. Pratt asks about a reference to a new bus stop being added on the frontage road and if that has been approved yet. Spence notes that it is too early in the process to approve that and while there may be room to install a pull out, we have yet to determine if a bus stop would work in that location. Dominic Mauriello, representing the applicant, gives an introduction on their proposal. Pete W iechecki of Treeline Multifamily Partners, Ltd, introduces himself and the intention behind this application. Dominic goes through a presentation on the parcel. He touches on location, the proposal, proximity to services, zoning analysis, Vail Land Use Plan, other lots zoned Housing or have a High Density Residential land use, the criteria for a zoning map amendment, the Employee Housing Strategic Plan, and the land use plan amendment criteria. Gillette asks what is intended to be built on this site. Dominic says 70% deed restricted and 30% market rate apartments. There may be childcare or another amenity for the community. Gillette asks about the Booth Heights rezoning and how in the end they asked for an environmental report and that should have been done at the rezoning rather at the end. Dominic says they had a report for the rezoning at Booth Heights, but Perez disagrees. Spence says that the focus should be on if one is necessary with this application on the table. Asks out whether the Planning Commission would like one, as they can request specific material as needed. Gillette asks if there was an environmental report done at the Booth Heights rezoning, and if another one was done later with the development plan. Dominic says they did an analysis at rezoning, but did further study as requested for the development plan later in the process. Spence adds that Land Use amendment was not done at Booth Heights March 16, 2021 - Page 114 of 136 which we are looking at with this application. This is the time to look at the use of the site. Staff firmly believes that any environmental assessment that needs to be done for the site should be done at this point. Perez says it is impossible to know what the rezoning effect will be without a development plan. Perez wants to know what the closest use would be to the low-medium scale development mentioned in the OLP. Spence says there are 3 land uses, low, medium, and high density for residential with different density being the main difference between the three. Dominic adds that the Housing district allows P E C to set the standards, so there is no risk. The P E C can limit it to as much as they believe is allowable based on a future environmental study. Spence agrees, except that the land use under the zoning changes the appropriate uses on the site. I f we change the land use to High Density instead of Park it changes the fundamental approach to the developability of the parcel. Gillette wants to go back to review various land use plans and the different takes from staff and applicant. He would also like some sort of environmental assessment before making a decision. Spence asks what he would like to see in that report. Gillette doesn’t want to lead findings by suggesting something but would like to leave it up to the biologist to give them the environmental concerns that exist in the area and possible development impacts. Kurz agrees they should have some sort of environmental study done. He would like to see Staff work with the applicant on what the scope of a study should be and that it be done by a 3rd party consultant. Lockman clarifies that the applicant said there was a mistake done in the land use plan and asks if staff agrees with that statement. Spence says staff does not agree it was a mistake. I t was zoned Agriculture back in the 70s and seemed the appropriate use due to proximity of the Gore Creek and Donovan park. The lots across the creek are a different use due to other circumstances. Lockman agrees that the intensity of development is the crux of the argument and that previous Commissioner ’s comments are correct. W e’d be going from Park to High-density. This is a big change and would need a study to understand the impact of the development. Kurz asks for some indication of density in terms of population. 122 units with 82k sq. ft of building gives some idea, but how many people are anticipated. W hat would the parking plans be? I s there a concern the Donovan park could begin to function as overflow? Environmental concerns and Gore Creek protection is big for this application. Spence reiterates that the site may be suitable for some development but plans and adopted policies seems to specifically limit the amount of development. March 16, 2021 - Page 115 of 136 Pratt adds that there is double the amount of mass and three time the amount of parking than what was on solar vail. This is a lot for Frontage road and would like P W to weigh in on the impacts to that road, as it is the steepest portion of the frontage road. Spence has spoken with Tom Kassmel, Town Engineer. He believes that there is room for it and could be accommodated, but the configuration changes in the road would need further review. Kjesbo mentions the criteria talks about potential land uses on the site and existing and potential surrounding land uses as set out in the town’s adopted planning documents being one of the criteria. Past planners and Councils have talked about potential open space and making sure all the valley isn’t built up and there is still some open space preserved. There is a problem with taking an environmentally sensitive parcel and developing on it. Focus shifts and we’re hard on housing right now, but we shouldn’t lose all of our open space. Need more information on the S D D in the area and was this considered on it. The bike path is right there and pristine, what would it look like with a 4-story building right there? Kjesbo agrees with Perez we need a plan. Agrees with Lockman on going from Park to High Density Residential is a big stretch. Need to do more notification to let people know of the application. Documents show low to medium density and this is much different. A lot of concern about adding this next to Donovan as they will absolutely “poach” parking. Concerned about losing open space to high-density housing. Spence states if this would be changed to high-density residential and the rest of the project does not happen, it would leave this site open to a high density residential project and would be hard to say no to if this goes from park to high density. Gillette asks about the connection of the land use to the S D D. Spence says S D D is connected, but more connected to the zoning which is set by land use. The S D D amends some of the zoning requirements, but not uses. The Zoning is determined by the land use underneath. Dominic adds that developability is based on zoning. The Housing zoning is set by the P E C and could be limited as appropriate. The risk of not knowing what the zoning will be does not make a development plan feasible at this time. Applicant would like to know what the P E C thinks is appropriate amount for this lot and if the land use is desirable here. An environmental report is difficult to do without a development plan. Gillette wants to know the difference between what a development would look like under low density land use and housing zoning and high density land use and housing zoning. W hat would be different. Spence, low density is generally single-family and duplex development. Medium density is 4-14 units per acre, with more of an attached product development. High density is 15 units and above. The size can be the same with different amount of units inside, which is a greater intensity and greater impact on the surrounding and facilities. Gillette says once it is a Housing it is a blank check and it wouldn’t matter for March 16, 2021 - Page 116 of 136 the land use, correct? Spence says that low density may not work for housing, but medium or high could be appropriate for that zoning. The underlying land use would help staff and P E C know what amount of intensity it appropriate when it comes to density. Dominic says how solar vail is medium density but did 65 units/acre with the housing. I t is more about how the building fits the site more than units inside of it. W e could call this medium density and do something similar to Solar Vail in theory. Kjesbo clarifies that the P E C could find that the Agricultural and Open Space zoning and Park land use is appropriate and not change the land use or zoning, correct? Spence agrees. Gillette asks if they could do housing on this lot and if so, then why change? Lockman reiterates this question. Dominic points out leniency of Housing district development standards compared to what would be allowed under the current zoning. Gillette would like a comparison. Spence says that rezoning or land use sets the table for what could be proposed. A OS community housing would be much smaller than a project under the Housing zone district. Kurz asks for public comment and puts a letter received into the record. J ohn Rediker is interested in discussion and appreciates the applicant’s concern about doing a development plan prior to surety of a final zoning. He recognizes the uniqueness of the lot. High density designation on such a small site is tough. Over 100 units with above ground parking is a large footprint and at development stage would lead to a lot of bulk and mass. Standing on the bike path the building would be a big impact with a four story building stretching the length of the lot. Seeking to change the land use without the commission understanding the scope and scale of the development is tough. Agrees with applicant that they can’t have an impactful environmental report without knowing what will be going on the site. At some point one will be required, and it will affect gore creek with runoff, garage drains, adequacy of typical drainage prevention. Susan Bird agrees with Mr. Rediker. She walks this path every day for 45 years and it is a shame to do any development there. We need to embrace open space. There are other areas for housing and would be disappointed with any development in this location. No more public input. Public comment is closed. Gillette would like to know the ability to do some sort of image of a massing model to show a potential development on the site. Dominic believes they could do something of the sort. I t sounds like the Town wants to know impacts of runoff and human impacts in the March 16, 2021 - Page 117 of 136 environmental report. Spence asks for clarification on what further information would be required by the P E C in order to make a decision on these applications. Gillette says yes, they will need an environmental report. Needs a better handle on the land use plan and other documents. A deeper analysis on those relevant plans are necessary. Massing models of different densities and different setbacks. Spence clarifies, an environmental analysis and massing analysis. Gillette agrees. Massing would need to come first and determining massing could allow for a more accurate environmental report. Lockman asks about the intent in a comment on the OL P, about if the town had acquired this parcel what would the town be doing with it? Spence says we wouldn’t know what the application would be but it could be the same situation with the Town and the applicant. Land use and environmental impacts aren’t affected by ownership. The results and impacts would be the same. Spence there is no other document that says this is a developable site. Dominic says there are a lot of documents that say housing should be done as infill and where possible. Perez says that we need more information to make a decision. Spence brings up a point from what the applicant had said earlier, that there was not a deep dive and that now may be the time to determine the developability before we make the change in that direction. Kurz wraps up the comments from commissioners by requesting the information that were brought forth by the commission. Karen Perez moved to continue to March 22, 2021. Brian Gillette seconded the motion and it passed (7-0). 2.3.A request for a recommendation to the Vail Town Council for an amendment to the Vail Land Use Plan, pursuant to Section 8-3, Amendment Process, Vail Land Use Plan, to change the designation of an approximate 2.19 acre metes and bounds parcel from Park to High Density Residential, located at 1497 South Frontage Road West, and setting forth details in regard thereto. (P E C21-00010) The legal description of the parcel can be found as an attachment to the agenda item. 60 min. Applicant:Vail Hotel Partners LLC Laurus Corporation, represented by Mauriello Planning Group Planner:J onathan Spence Karen Perez moved to continue to March 22, 2021. Brian Gillette seconded the motion and it passed (7-0). 2.4.A request for a recommendation to the Vail Town Counc il for an amendment to the Vail Land Use Plan, pursuant to Section 8-3, Amendment Process, Vail Land Use Plan, to change the designation of an approximate 2.3 acre March 16, 2021 - Page 118 of 136 portion of Trac t A , Middle Creek Subdivision, from Open Spac e to High Density Residential, and setting forth details in regard thereto. (P E C21- 0004) 2 min. The applicant has requested this item be tabled to a date uncertain. Applicant:Town of Vail, represented by Vail Home Partners Planner:J onathan Spence 2.5.A request for a rec ommendation to the Vail Town C ounc il for a zone district boundary amendment, pursuant to Sec tion 12-3-7, A mendment, Vail Town Code, to allow for the rezoning of approximately 4.47 acres from the General Use (GU) zoning to Natural Area Preservation (NA P) and approximately 2.3 acres from Natural A rea Preservation (NA P) zoning to Housing (H) within Trac t A, Middle Creek Subdivision, and setting forth details in regard thereto. (P E C21-0005) 2 min. The applicant has requested this item be tabled to a date uncertain. Applicant:Town of Vail, represented by Vail Home Partners Planner:J onathan Spence 2.6.A request for review of a Minor Subdivision, pursuant to Title 13, Chapter 4, Minor Subdivisions, Vail Town Code, to allow for subdivision of the existing Tract A, Middle Creek Subdivision, into two parcels, Tract A1 (approximately 14.9 acres) and Lot 4 (approximately 2.3 acres), and setting forth details in regard thereto. (P E C21-0006) 2 min. The applicant has requested this item be tabled to a date uncertain. Applicant:Town of Vail, represented by Vail Home Partners Planner:J onathan Spence 3.Approval of Minutes 3.1.February 22, 2021 P E C Results Brian Gillette moved to approve. Karen Perez seconded the motion and it passed (6-0). Abstain:(1)Pratt 4.Adjournment Brian Gillette moved to adjourn. Karen Perez seconded the motion and it passed (7-0). The applications and information about the proposals are available for public inspec tion during regular offic e hours at the Town of Vail Community Development Department, 75 South Frontage Road. The public is invited to attend the project orientation and the site vis its that prec ede the public hearing in the Tow n of Vail Community Development Department. Times and order of items are approximate, subject to c hange, and c annot be relied upon to determine at w hat time the Planning and Environmental Commission w ill c onsider an item. Please c all (970) 479-2138 for additional information. Please call 711 for sign language interpretation 48 hour prior to meeting time. Community Development Department March 16, 2021 - Page 119 of 136 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C : A I P P F ebruary 1, 2021 minutes AT TAC H ME N TS : Description AIP P Februar y 1, 2021 minutes March 16, 2021 - Page 120 of 136 Public Notice - Art in Public Places Board Meeting Minutes Monday, February 1, 2021 - 8:30 a.m. Virtual Webinar/COVID-19 AIPP Board members present: Tracy Gordon, Susanne Graf, Kathy Langenwalter, Courtney St. John AIPP Board members absent: Kara Woods Others present: Molly Eppard, AIPP Coordinator 1. Approval of November January 4, 2021 meeting minutes. 2. No citizen input. 3. Summer 2021 Mural Discussion • The Board finalizes locations for summer mural projects including: five exterior vents at Dobson (location also approved by VRD) and inside Vail Village Transportation Center by Cantina. • The Board looks at images of similar types of spaces and mural materials to envision Vail’s locations. They would like to explore collaborating with the Snowsports Museum for a mural in the VVTRC space. • The Board would like to invite selected artists to present at the March meeting for these locations. 4. Summer 2021 Installations • Presentation tabled for March meeting. 5. Ford Park Art Space Discussion – Needs and Uses Assessments (document attached) • Molly updates the Board on the Art Space and a recent meeting with the Cultural Heritage Committee. There is a good connection between the initiatives of preserving SummerVail which occurred in Ford Park and repurposing this facility to create a physical artistic “makers space” as outlined by the Ford Park Master Plan. • Kathy reviews the Needs and Assessments analysis which had been evaluated to practically consider for the space over the past years with the AIPP Board. • Artists can utilize the space as a realistic temporary studio, workshop, lecture/talk space for artistic initiatives and what would be necessary to facilitate this modest space. Molly notes that this is missing in Vail, as opposed to many other neighboring mountain resort communities. • Molly reviews the scenarios as evaluated by Harry Teague Associates with AIPP and town staff for what would be most sustainable for the space. The space was also examined by a structural engineer. • Kathy comments that the next step would be for further design development. She would like to review this step along with any additional feedback from the Board. • AIPP has remaining monies from the East West donation allocated towards the space. 6. Coordinator Updates • Ladies Fancywork Society installation can likely be repurposed on the roofline of Ford Park Restrooms in proximity of the playground this summer. • Summer Vail – met with Cultural & Heritage Committee – They are putting a budget and proposal together for the digitization of the documents and perhaps a video concept. March 16, 2021 - Page 121 of 136 • Clubhouse Pinecone Sculpture - The VRD was favorable about the upright cone @ 8 feet. They would like to be involved in the placement selection. • Big Dog installation which was a project of GoPro Mountain Games. Molly will look further into the temporary installation but has concerns about safety for a temporary park setting. 7. Other matters from the Board. 8. Meeting adjourned. March 16, 2021 - Page 122 of 136 Art Space Building Uses and Needs Assessment 1-23-2019 Page 1of 2 The Art Space building was the summer house of Kansas wheat farmers Henry and Leona Anholtz - perhaps the first of Vail’s second homes. The building is approximately 14’ wide x 26’ long comprising 364+ gross square feet. Art in Public Places was created to further the arts and art education in the valley. The initial concept of the Art Space was to create a facility to house visiting artists, to hold lectures and educational programs, and to provide gallery space for temporary exhibits. Per the Ford Park Master Plan: The Creekside area is a narrow strip of land south of Betty Ford Way and north of Gore Creek. A few small structures (i.e. the “art shack”, an open air picnic shelter) are located in this area. Art in Public Places (AIPP) may pursue remodeling or enhancing the art shack at some point in the future. AIPP had placed permanent art installations in this area and also runs summer art programs in this part of the Park. Art programs may include activities such as interactive events, educational and participatory activities, and temporary art installations. The passive use and the limited number of permanent improvements within this area make it an excellent transition to the more natural, undisturbed Gore Creek Preservation Sub-area. Purpose of the Art Shack: 1. Provide artist work space 2. Provide temporary gallery space 3. Provide space for community classes and workshops 4. Provide space for lectures and demonstrations 5. Other Uses: 1. Studio for artists as follows: a. Production of art and/or craft by artist b. Communication between artist and public c. Opportunity for public to observe working artist d. Display of work produced by the artist 2. General gallery space a. Wall hung b. Ceiling hung c. Free standing d. Pedestal e. Portable shelving 3. Small community workshop space – 10-15 people as allowed per building code 4. Small assembly space – 25-30 people as allowed per building code 5. Other Arts and Crafts Easily Accommodated: 1. Painting 2. Drawing 3. Sculpture 4. Collage 5. Mosaic 6. Mixed media 7. Papermaking 8. Non welded metalwork 9. Jewelry 10. Graphic 11. Photography, digital 12. Filmmaking 13. Textiles 14. Printmaking 15. Woodworking, small scale 16. Plastic Arts, 3D Printing 17. Other March 16, 2021 - Page 123 of 136 Art Space Building Uses and Needs Assessment 1-23-2019 Page 2 of 2 Spaces and Necessities to Accommodate Uses: Existing Building: 1. Open assembly and work space 2. Display space a. Wall hanging system b. Ceiling hanging system c. Other 3. Window coverings 4. Movie screen, pull down 5. Heating System 6. Electrical power including 220 volt 7. Lighting 8. Wi-Fi 9. Other Multiuse Space: 1. Utility Sink 2. Microwave 3. Refrigerator, small 4. Janitorial supply storage 5. Other Storage Room: 1. Chairs, folding 2. Tables, folding 3. Portable shelving 4. Other Restroom: 1. Toilet 2. Lavatory 3. Other Site Improvements: 1. Patio adjacent to building 2. Multi-purpose space separated from building 3. Other March 16, 2021 - Page 124 of 136 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C : V L HA F ebruary 23, 2021 Meeting Minutes AT TAC H ME N TS : Description V L H A February 23, 2021 Meeting Minutes March 16, 2021 - Page 125 of 136 Vail Local Housing Authority Agenda February 23, 2021 3:00 PM Virtual Meeting 75 S. Frontage Road - Vail, Colorado, 81657 PRESENT ABSENT Steve Lindstrom Molly Morales Mary McDougall James Wilkins Greg Moffet STAFF George Ruther, Housing Director Lynne Campbell, Housing Coordinator 1. Call to Order 1.1. Virtual Meeting 1 (Pre-Executive Session) 1.2. Virtual Meeting 2 (Post Executive Session) 1.3. Call to Order A quorum being present Lindstrom called the meeting to order at 3:07PM. Wilkins and Morales are absent. 2. Citizen Participation 2.1. Citizen Participation Cynthia Fitch introduced herself, is participating on the West Vail Master Plan committee and wants to hear more about the Housing Authority. 3. Approval of Minutes 3.1. VLHA Meeting Minutes February 9, 2021 MOTION: MOFFET SECOND: Mc DOUGALL VOTE: 3-0 APPROVED 4. Main Agenda 4.1. West Middle Creek Rezoning Application Status Presenter: George Ruther, Housing Director Planning and Environmental Commission applications are on hold until Council completes review of Lot 3 Middle Creek development agreements. March 16, 2021 - Page 126 of 136 4.2. West Vail Master Plan Update Presenter: Steve Lindstrom, Chairman Lindstrom informed the group he and McDougall met with Dominic Mauriello of MPG to review housing comments for the West Vail Master Plan. A future meeting will be held to discuss further comments to be included in the master plan process. 4.3. Resolution No. 4, Series of 2021, A Resolution Approving the Purchase of a Deed Restriction Interest in Property (Type III Deed Restriction) in the Town of Vail Legally Described as Condominium Unit B204, Homestake at Vail Condominiums, Eagle County, Colorado with a Physical Address of 1081 Vail View Drive, Unit B204, Vail Colorado; and Setting Forth Details in Regard Thereto. Presenter: Lynne Campbell, Housing Coordinator MOTION: MOFFET SECOND: Mc DOUGALL VOTE: 3-0 APPROVED 5. Matters from the Chairman and Authority Members 5.1. Matters from the Chairman and Authority Members Presenter: Steve Lindstrom, Chairman No comments. 6. Executive Session 6.1. Executive Session per C.R.S. §24-6-402(4)(a)(e) - to discuss the purchase, acquisition, lease, transfer or sale of real, personal or other property interests and to determine positions relative to matters that may be subject to negotiations regarding: Vail InDEED applications and deed restrictions. Presenter: Lynne Campbell, Housing Coordinator The intended review was withdrawn by the applicant. 7. Any Action as a Result of Executive Session 7.1. Action as a Result of Executive Session No action. 8. Adjournment 8.1. Adjournment 5:00PM (estimated time) Moffet made a motion to adjourn the meeting at 3:20PM. MOTION: MOFFET SECOND: Mc DOUGALL VOTE: 3-0 APPROVED 9. Future Agenda Items 9.1. March 16, 2021 - Page 127 of 136 • Land Banking (sale of GRFA) • Public Health Housing Incentive, Eagle County Health • Joint VLHA, Town Council, Planning & Environmental Commission Meeting Regarding Commercial Linkage/Inclusionary Zoning and Adopted Housing Policy Review 10. Next Meeting Date 10.1. Next Meeting Date March 9, 2021 Meeting agendas and materials can be accessed prior to meeting day on the Town of Vail website www.vailgov.com. All housing authority meetings are open to the public. Times and order of agenda are approximate, subject to change, and cannot be relied upon to determine at what time the Vail Local Housing Authority will discuss an item. Please call (970) 479-2150 for additional information. Please call 711 for sign language interpretation 48 hours prior to meeting time. Housing Department March 16, 2021 - Page 128 of 136 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C : V L MD A C J anuary Minutes AT TAC H ME N TS : Description V L MD AC January Minutes March 16, 2021 - Page 129 of 136 Vail Local Marketing District Advisory Council Monthly Meeting January 20, 2021, 8:30 am Meeting held via Zoom VLMDAC member attendees: Esmarie Faessler (Sonnenalp), Laurie Mullen (Member at Large), Erica Cannava (Manor Vail Lodge), Jana Morgan (Sweet Basil), Michael Holton (Vail Health), Scott Gubrud (Four Seasons-Vail), Kam Bozich (Slifer, Smith & Frampton), Liana Moore (Antlers), Jenn Bruno (TOV council) Additional attendees: Kristin Yantis (MYPR), Meggen Kirkham (SITE Marketing), Ainslie Fortune (Cactus), Katie Harker (Cactus) Mia Vlaar (Town of Vail), Jeremy Gross (Town of Vail), Kim Brussow (Vail Valley Partnership), Kay Schneider (Vail Valley Partnership), Liz Gladitsch (Town of Vail), Chris Romer (Vail Valley Partnership), Carlie Smith (Town of Vail), Mark Herron (lodging Liaison), Bob Brown (Data Roadmap), Jeremy Coleman (Data Roadmap),Ashley Ojala, Chad Milam, Chris Shewmake(Cactus), Colin Johnson, Emily Tamberino, Jennifer Viditz-Ward, Mike Lee(Cactus), Scott Strother(Cactus), John Plack (Vail Resorts), Call to Order Esmarie called meeting to order at 8:30am Tammy Nagel swore in Michael Holton as he was not present at the December meeting when the other new Board members were sworn in. Monthly Financial Report- To date, current year lodging tax totals $2.5 million which is down 17% from 2019 but is up 15.5% from the budget. The VLMD also received $198,000 in prior year lodging tax as a result of a lawsuit that the state perused. That was an unexpected addition to VLMD revenue this year! Expenses through December 31st total $2.53 million which is 97% of the total budget allocated for 2020. Any revenues in excess of expenses will go into the fund balance. The fund balance totals close to $1.6 million which is 44% of annual normal years revenue. The VLMD is required to keep a fund balance equivalent to 25% of normal annual revenues. Approval of December 16, 2020 Minutes Motion to approve Erica/ Scott second/ unanimous Appointment of Officers- Jana moved to nominate Esmarie as Chair Esmarie moved to nominate Laurie as Vice-Chair March 16, 2021 - Page 130 of 136 Scott moved to nominate Erica as Treasurer Jana seconded Laurie & Erica’s appointments/ Scott seconded Esmarie’s appointment/unanimous Board Member Orientation- Cactus - Ainslie Expectations- What you can expect from us- Collaboration (Partners & Board), we are goal oriented and Data-driven (we have almost a full year of data) What we need from you- Unified long-term vision Clearly defined goals Your point-of-view and expectations Partner Ecosystem See Town of Vail slide in presentation for more details Town of Vail- Mia-(Economic Development Director) we are here to serve the board and work with the VLMD Because we are funded by publicly collected taxes we have to be transparent to the voters and town council Liz- (Economic Development Marketing Specialist) day to day VLMD contact Carlie- Finance Manager Jeremy- Economic Development Events coordinator CACTUS- privately owned company out of Denver, we offer Brand strategy, website development, Digital media- strategy, planning + buying. Ainslie introduced the CACTUS team (see presentation) Malen Yantis PR- Kristin Yantis-public relations, influencer program, community/partner relations SITE marketing- Meggen Kirkham- Project, brand, creative, budget management, tactical photo and video oversight VVP- Chris Romer & Kim Brussow- Strategic leadership, Industry Rep, Groups, RRC + Destimetrics oversight Mark Herron – Lodge Liaison Brown Analytics Advisory Group- Bob Brown & Jeremy Coleman- Data roadmap Scott Gubrud asked for a better understanding on how to navigate GDPR guidelines in the data collection/communication process Jeremy Coleman answered he would be happy to share as everything they do is based on adhering to both domestic and international data privacy laws Vail Resorts - John Plack Jack Affleck - Photography Satchele and Steep Motion – videography and production Ainslie explains: The Annual Planning Calendar (see presentation), Key Monthly Milestones & Deadlines Please see presentation for more details on all VLMD partners Data Systems Roadmap Update- Brown Analytics Objectives & Status- Who are our customers, drive visitation growth, Obtaining customer data, take an iterative approach March 16, 2021 - Page 131 of 136 Roadmap Output- data-driven marketing roadmap summary slide, data-driven marketing roadmap slide Example of Approach- See presentation Phase 1 and 2 review- Organizational collaboration, marketing data, analytics/insights, marketing strategy, automation/execution Next steps- address any follow-ups or questions from this meeting, Develop roadmap details for Phase 1 & 2, gather and incorporate partner feedback on Roadmap, Move to phase 1 implementation Lodge Liaison update- Mark Herron My position is new, we came up with lodging contacts and it is a revolving door, but the main goal is to create communication with the lodging sector. Discussed the results of the lodging survey and discovervail.com SOAR strengths- brand recognition, marketing, staying in level orange and saying safe SOAR opportunities- lodging engagement, communication, support, discovervail.com lodging bookings, website engagement, referrals, Vail resorts relationship, group sales, leisure bookings SOAR aspirations- Investigate new products, collaboration offerings, lodging supported TIF capital improvements, sustainability green initiative, enhanced lodging relationship SOAR results- lodging tax/sales tax, discovervail.com views, referrals, bookings, bi-annual reports 90 day lodging action plan- Lodging communication, different way to communicate- not a newsletter, I have come up with a postcard. Discovervail.com, data acquisition, lodging participation Scott commended Mark for his work. Scott commented that if we are spending the bulk of our resources to direct to the web site, then content is key. 2021 Goals, Budget & Strategic Approach- Town council Action Plan- VLMD business and marketing goals should ladder up to Town Councils vision and mission Laurie Mullen asked that the TOV goals for tax revenues be added VLMDAC 2021 business goals (May-October) Mia asked the Board to look at this slide and think about a reasonable goal setting for 2021. It is a moving target, so how do we set realistic goals for 2021. You don’t need to answer now but maybe at the next meeting. 2021 Budget- $2,184,024 Level A & Level B considerations (see breakdown in presentation) Mike Lee/Chris Shewmake- Cactus- COVID has had a huge impact short and long term travel Changes in Vail Resorts summer marketing. Discovervail.com, we have data! We will use this newly acquired freedom to test and iterate. Building a more personalized approach- Strategic approach- data acquisition, refined content, personalization Data Acquisition Personalizing the Consumer Journey Summer Persona Overview- Primary, Destination families with teens- Secondary, Destination & Front Range Boomers- Tertiary, Front Range events See presentation for more detail March 16, 2021 - Page 132 of 136 Events Meeting Update- Jana will volunteer to go to these meetings moving forward as Skip is no longer on the board. Other Business- Eagle County School breaks during February and April meetings. February (Wednesday the 17th) will stay the same but change April 21 to April 14 because of school spring break on the 21st. See presentation appendix for more information Adjournment- Laurie adjourned the meeting Motion to adjourn by Jana /second by Erica/unanimous Upcoming Meetings: VLMDAC Monthly Meeting Wednesday, February 17, 2021 Virtual Zoom Meeting March 16, 2021 - Page 133 of 136 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C : F uture Council Meeting Topics (Proposed) AT TAC H ME N TS : Description Future Council Meeting Topics March 16, 2021 - Page 134 of 136 Vail Town Council Meetings Topics & Times subject to change "Time of Day" 6-Apr-21 Third Party Legal Advice: Presentation about condemnation process (mediation) afternoon VLMD Supplemental afternoon Middle Creek Landowner Review & Decisions (ownership options) afternoon South Frontage Road Construction Update afternoon Snowmelt System Updates afternoon Cultural Heritage Committee Updates afternoon SummerVail Art Workshop 50th Anniversay, Programming, Funding request afternoon Guest Experience Initiatives: Prima Vail & Early Season Revely Program Updates afternoon ERWSD Unification Presentation #1 afternoon Supplemental Budget Ordinance (2nd & PH) evening CGL Contract Award evening Legislation for Entertainment District evening proclamation Library week evening 20-Apr-21 TOV Housing Updates afternoon 'ERWSD Unification Presentation #2 afternoon Joint Meeting w/ VRD (include Aria Spa Update) afternoon I-70 updates afternoon 4-May-21 VLHA Interviews 18-May-21 Vail Youth Recognition Awards May Destimetrics season end report 18-May 1-Jun-21 15-Jun-21 Future Topics Update about Climate Action Collaborative Work Plan TBD Joint Meeting w/ VRD (include Aria Spa Update) April CDOT update about I-70 TBD Stream Protection Corridor Legislation TBD Joint meetings w PEC & DRB TBD Joint Meeting w/ VLMDAC (discussion about marketing season)TBD I-70 Noise Reduction - PRIORITIZE TBD Ballot Proposals - housing, lodging tax TBD Civic Area Plan TBD Town of Vail Employee Housing Update (Stats and Next Steps)TBD 2020 Model Traffic Code TBD Fiber Infrastructure & Thor Broadband TBD Electric Charging Stations Update TBD March 16, 2021 - Page 135 of 136 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C : Recess 5:40 pm (estimate) March 16, 2021 - Page 136 of 136