HomeMy WebLinkAbout2021-04-06 Agenda and Supporting Documentation Town Council Afternoon Meeting Agenda
VAIL TO W N C O U N C IL R E G U L AR ME E TIN G
Agenda
Virtual
1:00 PM, April 6, 2021
Meeting to be held Virtually (access High Five Access Media
livestream https://www.highfivemedia.org/live-five the day of
the meeting and visit https://www.vailgov.com/town-council to
participate in public comment)
Notes:
Times of items are approximate, subject to change, and cannot be relied upon to determine what time Council will
consider an item.
Public comment on any agenda item may be solicited by the Town Council.
1.Site Visits at 1:00 pm
1.1.Public Works Facility Ground Breaking and E-Bus Unveiling
1309 Elkhorn Drive
60 min.
Presenter(s): Tom Kassmel, Town Engineer
2.Break from 2:00 pm - 2:30 pm
3.Executive Session 60 min.
3.1.Executive Session pursuant to C.R.S. § 24-6-402(4)(a)(e) concerning the
purchase, acquisition, lease, transfer, or sale of any real, personal, or other
property interest; and to determine positions, develop a negotiating strategy
and instruct negotiators regarding 1) negotiations of a land lease with
Triumph Development for Lot 3, Middle Creek; and 2) the potential
purchase by the Town of certain residential real estate within the Town of
Vail.
60 min.
Presenter(s): Matt Mire, Town Attorney
4.The Afternoon Regular Meeting will reconvene at 3:30 p.m
5.Vail Reinvestment Authority - see separate agenda (5 min.)
6.Presentation / Discussion
6.1.South Frontage Road Roundabout Project 20 min.
Presenter(s): Tom Kassmel, Town Engineer
Action Requested of Council: N/A
Background: The Vail South Frontage Road Roundabout Project includes
the construction of a new two-lane roundabout just west of the Town
Municipal Building and Vail Health. The Town of Vail has contracted with
United Companies to complete the South Frontage Road Roundabout
Project. The project is scheduled to begin on Monday April 12.
Staff Recommendation: N/A
6.2.Cultural Heritage Committee Presentation 30 min.
April 6, 2021 - Page 1 of 108
Presenter(s): Lori Barnes, Vail Public Library Director, Kristen Bertuglia,
Environmental Sustainability Director, Mia Vlaar, Economic Development
Director, Patty Mc Kenny, Assistant Town Manager
Action Requested of Council: I nformational presentation and request for
council feedback.
Background: The members of the Cultural Heritage Committee (C HC) will
present an update on progress being made to a new Town of Vail program
that will preserve, enrich, and sustain the cultural and historic legacy of
Vail. The committee members request Town Council feedback on proposed
committee direction and next steps.
6.3.Presentation and Funding Request from Summervail Art Workshop Legacy
Project
15 min.
Presenter(s): Lori Barnes, Vail Library Director, Randy Milhoan, Ramsey
Cotter, Summervail Art W orkshop Legacy Project
Action Requested of Council: I nformational presentation with a request for
funding for Summervail Art W orkshop Legacy Project Action Plan.
Background: Summervail Art Workshop Legacy Project non profit group will
present their proposal about the upcoming 50th Anniversary celebration
slated for J uly and their proposed efforts to preserve their history as a
cultural program as well as create more awareness for their mission. The
group requests some "seed funding" to help them activate the initial steps of
their action plan.
6.4.Public Health Updates 15 min.
Presenter(s): Scott Robson, Town Manager
Action Requested of Council: I nformation only.
Background: The Town Manager will present public health updates about
recent messaging from the State of Colorado related to the latest update to
Colorado’s C OV I D-19 dial framework: Dial 3.0., implementation status for
vaccinations, and the state plans to retire the dial and implement a new
public health order that gives greater control over capacity restrictions to
local public health agencies. I n addition, an update will be given about the
town's business grant award program and recent 5 Star Certifications.
7.D R B / P E C Update (5 min.)
7.1.D RB / P E C Update
Presenter(s): Matt Gennett, Director of Community Development
8.Information Update
8.1.March Revenue Update
8.2.C S E Meeting Minutes, March 3, 2021.
9.Matters from Mayor, Council and Committee Reports (10 min.)
10.Recess
10.1.Recess 5:15 pm (estimate)
April 6, 2021 - Page 2 of 108
Meeting agendas and materials can be accessed prior to meeting day on the Town of Vail website
www.vailgov.com. All town c ounc il meetings will be streamed live by High Five Acc ess Media and available for
public viewing as the meeting is happening. The meeting videos are also posted to High Five A cc ess Media
website the week following meeting day, www.highfivemedia.org.
Please c all 970-479-2136 for additional information. S ign language interpretation is available upon request with 48
hour notification dial 711.
April 6, 2021 - Page 3 of 108
VA I L TO W N C O UNC I L A G E ND A ME MO
I T E M /T O P I C:
P ublic Works Facility Ground Breaking and E-Bus Unveiling
1309 Elkhorn Drive
P RE S E NT E R(S ): Tom Kassmel, Town E ngineer
April 6, 2021 - Page 4 of 108
VA I L TO W N C O UNC I L A G E ND A ME MO
I T E M /T O P I C: Executive Session pursuant to C.R.S . § 24-6-402(4)(a)(e) concerning the
purchase, acquisition, lease, transfer, or sale of any real, personal, or other property interest; and to
determine positions, develop a negotiating strategy and instruct negotiators regarding 1)
negotiations of a land lease with Triumph Development for L ot 3, Middle Creek; and 2) the
potential purchase by the Town of certain residential real estate within the Town of Vail.
P RE S E NT E R(S ): Matt Mire, Town Attorney
April 6, 2021 - Page 5 of 108
VA I L TO W N C O UNC I L A G E ND A ME MO
I T E M /T O P I C: South Frontage Road Roundabout Project
P RE S E NT E R(S ): Tom Kassmel, Town E ngineer
AC T IO N RE Q UE S T E D O F C O UNC I L: N/A
B AC K G RO UND: The Vail S outh F rontage Road Roundabout P roject includes the construction
of a new two-lane roundabout just west of the Town Municipal B uilding and Vail Health. The Town
of Vail has contracted with United Companies to complete the S outh F rontage Road Roundabout
P roject. T he project is scheduled to begin on Monday April 12.
S TAF F RE C O M M E ND AT IO N: N/A
AT TAC H ME N TS:
Description
Memo
Overview Project Plan
April 6, 2021 - Page 6 of 108
To: Town Council
From: Public Works Department
Date: April 6, 2021
Subject: South Frontage Road Roundabout Project
I. SUMMARY
The Town of Vail has contracted with United Companies to complete the South
Frontage Road Roundabout Project. Weather permitting and pending final “Notice to
Proceed” from CDOT, the project is scheduled to begin on Monday April 12. Project
information and construction phasing information is available at
www.vailgov.com/roundaboutproject
The Vail South Frontage Road Roundabout Project includes the construction of a new
two-lane roundabout just west of the Town Municipal Building and Vail Health. The
project also includes extending the existing four lane roadway section with landscape
medians, and sidewalks, from the Town Municipal Building west to the Lionshead
parking Structure. The project will provide increased capacity for traffic flowing from the
Vail Town Center Roundabout to the Lionshead parking structure while accommodating
the increased traffic volumes at the new Vail Health South Frontage Road entrance and
anticipating future growth and redevelopment within the Lionshead area.
Construction is scheduled to begin in April 12 and is scheduled to be completed by the
beginning of November. The project will be completed in three major phases:
Phase I (April – June): Includes the project’s most impactful work to access points and
adjacent properties. Work within this phase includes the eastbound traffic lanes, the
southern sidewalk, southern retaining wall, utilities, and the southern access points
Phase II (July – August): Includes the project’s less impactful work and minimizes
impacts to access points and adjacent properties. Work within this phase includes the
construction of the westbound lanes, northern sidewalk, and utilities.
Phase III (September – October): Includes the project’s final completion with median/
landscape work, final tie-ins, and final asphalt surfacing.
April 6, 2021 - Page 7 of 108
Town of Vail Page 2
Work is expected to be on-going six days a week with the option to work seven days a
week as necessary and as approved. Night work is not expected but may be
accommodated if necessary.
In general, each phase of construction will maintain an open travel lane in each
direction throughout the project. However, there may be short durations of alternating
single lane traffic during critical phases of the work. All access points to public and
private properties will be maintained at all times. While work is being completed on
access points, public access may be detoured to temporary access drives.
As a reminder please slow down through the construction zone.
II. APPENDIX
Overview Project Plan
April 6, 2021 - Page 8 of 108
SOUTH FRONTAGE ROAD IMPROVEMENTS
Vail, CO
SCALE:
1” = 80’40’80’N0’160’Limits of
Construction
Vail Health
Hospital
Evergreen Lodge
Town
Municipal
Building
Vail Community
Development
Building
Vail International
Condominiums
Dobson
Ice Arena
I-70 east
b
o
u
n
d
S Fronta
g
e
R
d
I-70 west
b
o
u
n
d
April 6, 2021 - Page 9 of 108
VA I L TO W N C O UNC I L A G E ND A ME MO
I T E M /T O P I C: Cultural Heritage Committee P resentation
P RE S E NT E R(S ): L ori B arnes, Vail P ublic L ibrary Director, K risten Bertuglia, E nvironmental
S ustainability Director, Mia Vlaar, E conomic Development Director, Patty McKenny, Assistant
Town Manager
AC T IO N RE Q UE S T E D O F C O UNC I L: I nformational presentation and request for council
feedback.
B AC K G RO UND: The members of the Cultural Heritage Committee (C HC) will present an
update on progress being made to a new Town of Vail program that will preserve, enrich, and
sustain the cultural and historic legacy of Vail. T he committee members request Town Council
feedback on proposed committee direction and next steps.
AT TAC H ME N TS:
Description
Memo Cultural Heritage Committee Presentation 040621
Exhibit B: C H C 040621
Cultural Heritage Committee Presentation 040621
April 6, 2021 - Page 10 of 108
To: Mayor and Town Council
From: Cultural Heritage Committee
Date: April 6, 2021
Subject: Cultural Heritage Committee Update: Mission, Values, Objectives, Strategy,
Programs
I. SUMMARY
The members of the Cultural Heritage Committee (CHC) will present an update on progress
being made to a new Town of Vail program that will preserve, enrich, and sustain the cultural
and historic legacy of Vail. The committee members request Town Council feedback on
proposed committee direction and next steps.
II. BACKGROUND
Creation of the Cultural Heritage Committee
As part of the Community and Sustainability focus areas of the Town Council Action Plan, the
priority for creating a cultural heritage preservation program was set forth, and now appears in
the town’s council programs annual budget. The town has also been certified as a Sustainable
Destination as awarded by the Global Sustainable Tourism Council. The standards set forth in
the certification criteria require attention be given to a community’s historic and cultural
preservation. To achieve certification, destinations must have a system in place that addresses
the following:
▪ to protect and preserve the tangible and intangible heritage and property of individuals and
communities.
▪ there must be laws and regulation to protect historical and archeological artifacts.
▪ a plan to contribute to dissemination of knowledge about the destination’s cultural heritage.
▪ and programs to protect and celebrate intangible cultural heritage (e.g., song, music, skills,
stories, etc.)
In 2017, Vail was not initially fully compliant with the criteria related to cultural heritage
preservation and corrective actions were required to achieve full certification. This feedback was
the catalyst to bring together the town’s existing foundational work and identify new actions
across multiple disciplines to advance the mission of the Cultural Heritage Committee with
strategic intent and focus. With these two driving factors in place, (Council’s Action Plan and
Sustainable Destination), there was a staff-driven effort to form an internal committee with
representation from multiple departments including Library, AIPP, Environmental Sustainability,
Economic Development, and Community Development with participation from partner agencies
and organizations. The meetings have been facilitated by Lori A. Barnes, Director of Library
Services, and the Town Manager’s Office, and have been ongoing since August 2019.
During the December 2020 Sustainable Destination certification process, the auditor was very
impressed with the development of the CHC and indicated that significant progress had been
made in support of the related criteria. The auditor acknowledged that the CHC is a very active
April 6, 2021 - Page 11 of 108
Town of Vail Page 2
group with a program now in place to protect and preserve the tangible and intangible heritage
of the destination. As a result of the committee’s work, the town received a passing score
indicating the Vail Destination is now fully compliant in this category for the recertification audit.
The committee will continue to organize the structure of the program, develop processes and
programs for implementation with the focus to preserve, enrich, and sustain the cultural and
historic legacy of Vail into the future.
III. MISSION STATEMENT AND PROGRAM COMPONENTS (EXHIBIT A)
The committee members recently participated in an exercise to develop a focus and language
around the values the town has regarding its history which resulted in a draft mission, values,
and strategy (Exhibit A). The agreed upon mission statement is: To preserve, enrich and
sustain the cultural and historic legacy of Vail and the group identified five areas of focus. The
categories include: Arts and Cultural Heritage, Archival Development, History and Legacy,
Natural Landscapes, and Community and Local Government. These are described further in
Exhibit A and the programs are described in a summary found in Exhibit B.
IV. CULTURAL HERITAGE PROGRAM DEVELOPMENT AND STRATEGY
The CHC will further develop the Cultural Heritage Program with a number of strategic tactics
described below:
▪ Identify various funding sources which includes the exploration of resource opportunities
through grants and regional and state partnerships that would help develop the cultural,
historic, and preservation projects.
▪ Create a cultural heritage brand that would help communicate the committee’s role in the
community and offer some consistent use with various grant proposals. Such branding could
be featured on interpretive signage for Vail legacy architecture and cultural heritage
features.
▪ Promote the program through the environmental platforms as Vail continues to maintain its
certification as a “Sustainable Destination” to draw attention and potential funding of
programs.
▪ Pursue mutually beneficial relationships and community partnerships that will help promote
the mission “to preserve, enrich and sustain the cultural and historic legacy of Vail”.
▪ Identify archival needs, processes, scope, storage and public access intentions that will
serve as the basis for the preservation efforts.
▪ Explore the details surrounding the formation of a Colorado Creative District, a program
offered by the State of Colorado Office of Economic Development and International Trade.
The formation of this kind of district places emphasis on creating programs that contribute to
the community’s economy with programs that focus on creativity, culture and the arts. Once
certified as a district, there would be more grant and funding opportunities available.
Colorado Creative Districts can be found across the state - Breckenridge Creative District,
April 6, 2021 - Page 12 of 108
Town of Vail Page 3
Salida Creative District, Carbondale Creative District. Access their website at:
www.oedit.colorado.gov/colorado-creative-districts
V. RECOMMENDED PARTNERSHIPS
The CHC will continue to develop partnerships in this endeavor to preserve Vail’s legacy and
support its town boards and commissions in their mission to create cultural and economic
platforms for the community.
Community Partners
The Colorado Snowsports Museum is an existing partner, attending monthly CHC meetings and
providing valuable insight and expertise on our collaborative efforts. The CHC will pursue initial
conversations with Vail Resorts, Inc. to determine if there is interest and a role for Vail Mountain
representatives in this preservation effort as well as continue to collaboratively sustain the
Guest Experience initiatives and the events that bring Vail’s history to life, (e.g., the 10th
Mountain Division Parade). Several CHC committee members met with Kathy Heicher,
President of the Eagle County Historical Society (ECHS) to discuss how the CHC’s mission
might compliment the work of the society whose mission is to “educate Eagle County residents
and visitors about Eagle County’s rich history”. www.eagecountyhistoricalsociety.com. The
CHC may reach out to others as opportunities are identified (VCBA, Vail Health, Eagle County
School District).
Town of Vail Partners
The CHC has determined there will also likely be a collaboration with Town of Vail’s Boards and
Commissions and as mentioned above, opportunities might develop with Art in Public Places,
Commission on Special Events, and occasionally the Vail Local Marketing District (Advisory
Council). The town may choose to use the CHC to review proposals about projects or programs
that support the development of preserving Vail’s legacy and consider seed funding for projects
that meet the CHC’s mission and a set of identified criteria. The CHC would then forward these
opportunities to the appropriate channels (e.g. CSE, Town Council, AIPP, etc.)
VI. PROPOSED FUNDING REQUEST FOR NEW PROGRAM THAT ALIGNS WITH CULTURAL
HERITAGE PROGRAM
Randy Milhoan, Board President and Executive Director of the Summervail Art Workshop
Legacy Project (SAWLP), proposes to rekindle the Summervail program in celebration of its 50-
year anniversary. The SAWLP seeks Town Council funding to help establish a preservation
program for their archives and support cultural summer activation. After meeting with the
SAWLP team, the CHC found that its mission and objectives align closely with the goals of the
CHC. A presentation to the Town Council will follow. In light of their programming proposal for a
lecture series to occur this upcoming July, funding was earmarked for this effort in the second
reading of the budget supplemental ($25K) in case there was support.
VII. ACTION REQUESTED
The Committee members request feedback on the information presented which addresses a
mission for developing the town’s cultural heritage and preservation objectives.
April 6, 2021 - Page 13 of 108
Town of Vail Page 4
1. Does the Town Council support the direction of the committee, including the mission
statement, the program components, and related objectives?
2. Does the Town Council support the idea of providing “seed money” for community projects
and proposals that align with the mission of the cultural heritage program? The CHC
proposes returning during the 2022 budget cycle with funding estimates and a fully vetted
program with criteria.
3. Would Town Council support a more robust effort for resources to address and activate
archival measures that are the basis of the preservation efforts? This would include further
activation of library staff resources to address the archival processes and tasks. This would
also include consideration of renovating space currently underutilized within the library’s
existing footprint. This would be an ideal location to serve as a repository for archival
materials and a local history archive that the community could have access to, by
appointment. The town can address funding the current year’s work program with current
budget in 2021.
Attachments:
• Exhibit A: Cultural Heritage Committee Mission Statement
• Exhibit B: Summary of Town of Vail’s Cultural Heritage Programs
April 6, 2021 - Page 14 of 108
Town of Vail Page 5
Exhibit A
CULTURAL HERITAGE COMMITTEE
Mission Statement Synopsis
MISSION statement: To preserve, enrich and sustain the cultural and historic legacy of Vail
VALUES: cultural heritage, environmental consciousness, integrity, legacy and history,
pioneering spirit, respect, service, sustainability
KEY ACTIONS: preserve, identify, celebrate, define, digitize, maintain, record, share, sustain
POSSIBLE 3-WORD TAGLINES:
People, Places and Programs
Artifacts, Documentation and Education
Cultural Heritage and Legacy
PROGRAM DEVELOPMENT AND STRATEGY:
mission, cultural values, new knowledge creation, ethical path, grants, funding sources,
connection of present to future, commitment to community, collaborations, mutually beneficial
relationships, sustainability, messaging, cultural heritage committee brand
Identification of funding sources and applications for grants are critical for archival projects and
the digitization of The Vail Trail.
The ethos of the CHC is built upon its mission, values and dedication to preserving the history,
legacy, and cultural heritage of Vail and the surrounding area.
Sustainability, environmental stewardship, and watershed conservation are core values.
New knowledge is celebrated through CHC programs, projects and mutually beneficial
relationships.
A CHC brand may be created to help communicate the committee’s role in the community.
The CHC brand could be featured on interpretive signage for Vail legacy architecture and
cultural heritage features.
PROGRAM COMPONENTS AND OBJECTIVES
Arts and cultural heritage:
historic architecture, natural and built environments, public art, working artist studio, music
festivals, mountain town and ski culture
The Town of Vail (TOV) sponsors the Art in Public Places (AIPP) program. An essential 2021
AIPP and CHC strategy includes the identification and documentation of Vail’s public art. There
is discussion of creating a virtual recorded audio tour and virtual art collection map of Vail’s
public art. Vail historic built environments need standards for identification, as well as
interpretive signage for key examples of legacy or historic architecture.
Randy Milhoan’s collection of Summervail Art Workshop materials, which was originally a
Colorado Mountain College program held at Ford Park, is valued as important cultural heritage.
April 6, 2021 - Page 15 of 108
Town of Vail Page 6
The Milhoan collection needs to be organized, curated and archived. There is discussion of
repurposing the historic Anholtz house in Ford Park for a working artist studio. Preserving our
music and performing arts culture, including the support of Bravo Vail, is an important focus.
Archives:
digital resources and digital archives, preservation, artifact preservation, records repository,
climate-controlled storage, tangible artifacts
Digitization of oral histories, images, and other cultural heritage materials is a primary objective
of CHC. Digitization enables cultural heritage resources to be accessed online and searched by
the public. The Vail Trail digitization project features collaboration with the Colorado State
Library and its Colorado Historic Newspapers Collection program.
Since digitization is not preservation, select original tangible artifacts are archived in a small
records repository at Vail Public Library (VPL). There is discussion of expansion of the VPL
Local History Archival Repository within the library, as well as creation of a multi-organization
archives that includes climate-controlled storage. The Colorado Snowsports Museum, TOV and
VPL, as well as various Eagle County entities, are possible partners for the latter archives
project.
History and legacy:
identification, collection, documentation, context, storytelling, audio stories and oral histories,
collective legacy and stories, Utes, Vail ski legacy, interpretive information
Connection of the past, present and future can be achieved with the identification,
documentation and collection of Vail local history and cultural heritage. Vail Valley Voices, a
VPL oral history program, captures the stories and collective legacy of pivotal individuals. The
Vail ski legacy and mountain town culture is retained by the Colorado Snowsports Museum and
other entities. The need for more interpretive signage for natural and built environments is
identified, as is the need for more historic backstory and context featuring the Utes. The Nuche,
which is the Ute self-designation, were the indigenous people of the Gore Creek Valley area.
Natural landscapes:
environmental stewardship, places, place-making, geography, iconic vistas, nature and
outdoors, wildlife
Preservation of the landscape, watershed and iconic vistas of, as well as place-making study of
geography for, the Gore Creek Valley area are primary objectives of the CHC. Environmental
stewardship and watershed conservation are key values. Stewardship of wildlife and native
plant communities are inclusive within the key values. Betty Ford Alpine Gardens collaborates
with various native plant organizations in studying and conserving our delicate alpine setting.
Community and local government:
partnerships, community assets and contributions, organizations, non-profits, programs, events,
pivotal individuals and community members, municipal and county associations, elected
officials, town managers, town departments
Partnerships and collaborations among civic, nonprofit, service and other entities are crucial
when maximizing community assets and contributions or organizing events and programs.
Documenting oral histories, collecting stories, and creating compilations of town department
personnel, town managers, and elected officials are important objectives.
April 6, 2021 - Page 16 of 108
EXHIBIT B Town of Vail
Cultural Heritage Programs
Arts and Cultural Heritage Natural Landscapes
Archival Development Community and Local Government
History and Legacy
Current Programs Description
1 Sustainable Destination Program Encompasses all cultural heritage programs and tracks and reports on
progress in preserving local history, enhancing and celebrating culture,
indigenous peoples, language, international relationships and exposure,
historical buildings/sites, wildlife, art, etc.
Current Programs Description
1 Global Friendship Exchange A program that endeavors to identify and cultivate relationships with peer
resorts in which challenges,opportunities and best practices are shared in
the spirit of mutually beneficial partnerships and friendships. The program
speaks to the vision that Vail is a premier international resort.
2 Trailblazer Award A program that recognizes individuals, couples, or team that exemplifies the
spirit and fortitude in making Vail a great community.
3 Vail Community Social A community potluck dinner that helps to reconnect the Vail community in a
gathering in the streets of the village.
4 Commemorative Bench Program A program that offers the community an opportunity to commemorate family
and friends with the purchase and placement of a bench in Vail.
5 Ford Park Cultural Programming - Bravo! Vail, Vail Jazz Town support for a multititude of cultural programming at Vail's Ford Park
and the Gerald R. Ford Amphitheater and Betty Ford Alpine Gardens.
6 Recognition of Cultural and Arts Groups tenure in Vail
(Proclamations at Town Council meetings)
The next group proposed for recogntion: Vail Symposium 50th Anniversary
Celebration (August).
Proposed Programs Description
1 Pepi Gramshammer Recognition (e.g., propose new landscape
and arwork display near retaurant with new name, Pepi's Plaza;
August)
A proposal is currently being reviewed by the CHC for recognition of Pepi
Gramshammer and will be presented for review in May.
2 Archival program for TOV documents Roger Brown Video Proposal - Digitization of 1960-70s (?) video footage &
EEF Productions Archival Project (Hayden Scott proposal).
3 Summervail Art Workshop Legacy Project & 50th Celebration
4 Recognition / Designation of Historic & Cultural Buildings and
Landmarks in Vail
CHC proposes developing a recognition program that would highlight its
historic and cultural building and landmarks.
5 Honor and recognize Cultural and Historic Programs An example of this would include recognition of the Vail Chapel and its 50th
Celebration and Capital Campaign.
Current Programs Description
1 Program support from Friends of Library The Friends of Vail Public Library work to assist the library director in
promoting and improving library services, materials and facilities; and, in
seeking donations, gifts and bequests. The Friends help host cultural
speakers and programs at the library; assist with the annual Fourth of July
book and bake sales; and, advocate for the library through public awareness.
In addition, the Friends support the many facets of the digital archives
initiative.
2 VPL Local Digital Archives are organized within 3 broad themes
under the overall title: "Virtually Vail"
*Vintage Vail Quilt – an oral history project associated with the historic quilt
created by Vail’s founding women and early residents
*Vail Valley Voices – a local and oral history project sponsored by VPL and
the Town of Vail (TOV)
*Art in Vail
3 Archival program for TOV documents
4 Vail Trail Digitization This project is partially funded by a grant from Holy Cross Energy and is an
ongoing effort to digitize the former newspaper, Vail Trail. The Library
continues to help shepard this project.
Proposed Programs Description
1 Library to serve as key repository for archival materials A proposal from the Library to restrict some space for the collection of
archival material and offer staff resources to develop this platform as one of
the foundations of the town's cultural heritage programs.
Focus Areas of Program
Mission Statement: to preserve, enrich and sustain the cultural and historic legacy of Vail
Environmental Sustainability Initiative
Town Council Initiatives
Vail Public Library Initiatives
Page 1
April 6, 2021 - Page 17 of 108
EXHIBIT B Town of Vail
Cultural Heritage Programs
2 Summervail Art Workshop Legacy Project - assist with archival
program
A proposal from the group to implement an action plan that preserves their
heritage and celebrates their 50th anniversary of programming in Vail.
3 Establish regional partnerships for the beneift of preserving
cultural and historic information
Collaborate with Eagle County Historical Society on shared cultural heritage
topics of mutural interest.
Current Programs Description
1 Interactive Public Art Map map found at artinvail.com; virtual program
2 Vail Symposium Limited Edition Prints Prints found in Vail Municipal Building with informational signage
3 Jerry Ford Invitational Golf Tournament Posters Posters found at Vail Golf & Nordic Clubhouse with informational signage
(Sally & Bill Hanlon collection)
Proposed Programs Description
1 Ford Park Art Space / Artist Residency & community arts space Transition to modern working artist studio & program space; will include
interpretative signage & images of the existing structure
2 Summervail Art Workshop Legacy Project Collaborative programs at Ford Park Art Space
3 The Public Art Collection
4 Audio Tour of Public Art Collection Create an accessbile audio tour of Vail's art collection
5 Mural by Olive Moya at Vail Transportation Center Collaborate with Colorado Snowsports Museum - Spring 2021
Current Programs Description
1 Guest Experience programs Town of Vail, VCBA and Vail Mountain collaboration for PrimaVail Guest
Service training and early season activiations in Villages
2 Awareness and Promotion DiscoverVail.com Continue to use the DiscoverVail platform to market the town's attractions
including the cultural and historic highlights and programs.
3 Winter Scavenger Hunt activity Collaboration with Colorado Snowsports Museum for activity that highlighted
history and skiing of Vail
Art in Public Places Initiatives
Economic Development Initiatives
Page 2
April 6, 2021 - Page 18 of 108
CULTURAL HERITAGE
COMMITTEE
PRESENTATION
MISSION
VALUES
DEVELOPMENT
STRATEGY
PROGRAMS
April 6, 2021
April 6, 2021 - Page 19 of 108
CULTURAL HERITAGE COMMITTEE
The committee is made-up of employees from the following
departments who have met monthly since August 2019:
▪Library
▪Art in Public Places (AIPP)
▪Environmental Sustainability
▪Economic Development
▪Community Development
▪Communications
▪Town Managers Office
Town of Vail |Cultural Heritage Committee Presentation |vailgov.com
April 6, 2021 - Page 20 of 108
MISSION & VALUES
Mission Statement
to preserve, enrich and sustain the
cultural and historic legacy of Vail
Areas of Focus
▪Arts and Cultural Heritage
▪Archival Development
▪History and Legacy
▪Natural Landscapes
▪Community and Local
Government
Town of Vail |Cultural Heritage Committee Presentation |vailgov.com
April 6, 2021 - Page 21 of 108
PRESERVING CULTURAL HERITAGE OF VAIL
Established as priority by:
▪Council Action Plan
▪Sustainable Destination Program
Standards
▪The Vail Destination was first certified as a
Sustainable Destination under the Mountain
IDEAL standard through the Global
Sustainable Tourism Council in 2017.
▪Vail was the first destination in the U.S. and
the first mountain resort community in the
world to achieve this designation.
▪Following a virtual audit in December 2020,
Vail achieved recertification in March 2021.
Town of Vail |Cultural Heritage Committee Presentation |vailgov.com
April 6, 2021 - Page 22 of 108
STANDARDS OF GLOBAL SUSTAINABLE TOURISM COUNCIL
To achieve certification, systems must be in
place that address the following:
▪To protect and preserve the tangible and
intangible heritage and property of individuals
and communities.
▪There must be laws and regulation to protect
historical and archeological artifacts.
▪A plan to contribute to dissemination of
knowledge about the destination’s cultural
heritage.
▪Programs to protect and celebrate intangible
cultural heritage (e.g., song, music, skills,
stories, etc.)
Town of Vail |Cultural Heritage Committee Presentation |vailgov.com
April 6, 2021 - Page 23 of 108
FOCUS AREAS OF PROGRAMS
Town of Vail |Cultural Heritage Committee Presentation |vailgov.com
April 6, 2021 - Page 24 of 108
TRAILBLAZER AWARD RECIPENTS
Town of Vail |Cultural Heritage Committee Presentation |vailgov.com
April 6, 2021 - Page 25 of 108
10th LEGACY CELEBRATION, VAIL RESORTS
Town of Vail |Cultural Heritage Committee Presentation |vailgov.com
April 6, 2021 - Page 26 of 108
FOCUS AREAS OF PROGRAMS
Town of Vail |Cultural Heritage Committee Presentation |vailgov.com
April 6, 2021 - Page 27 of 108
HISTORIC IMAGES
Town of Vail |Cultural Heritage Committee Presentation |vailgov.com
April 6, 2021 - Page 28 of 108
FOCUS AREAS OF PROGRAMS
Town of Vail |Cultural Heritage Committee Presentation |vailgov.com
April 6, 2021 - Page 29 of 108
PEPI’S PLAZA
Town of Vail |Cultural Heritage Committee Presentation |vailgov.com
April 6, 2021 - Page 30 of 108
CULTURAL HERITAGE PROGRAM DEVELOPMENT AND STRATEGY
▪Identify various funding sources
through grants and federal, regional
and state funding partnerships.
▪Create a cultural heritage brand that
would help communicate the
committee’s role in the community
and offer some consistent use with
various grant proposals.
▪Promote the program through the
environmental platforms as Vail
continues to maintain its certification
as a “sustainable destination” to draw
attention and potential funding of
programs
▪Pursue mutually beneficial relationships and
community partnerships that will help promote
the mission “to preserve, enrich and sustain the
cultural and historic legacy of Vail”.
▪Explore the details surrounding the formation of
a Colorado Creative District, a program offered
by the State of Colorado Office of Economic
Development and International Trade. Colorado
Creative Districts can be found across the state -
Breckenridge Creative District, Salida Creative
District, Carbondale Creative District. Access
their website at:
www.oedit.colorado.gov/colorado -creative-
districts
Town of Vail |Cultural Heritage Committee Presentation |vailgov.com
April 6, 2021 - Page 31 of 108
RECOMMENDED PARTNERSHIPS
Community Partners
▪The Colorado Snowsports
Museum
▪Vail Resorts, Inc.
▪Eagle County Historical Society
(ECHS)
▪Vail Chamber & Business Assn
▪Vail Health
▪Eagle County School District
▪State of Colorado Tourism Office
Town of Vail Partners
Town of Vail’s Boards &
Commissions
▪Art in Public Places
▪Commission on Special Events
▪Vail Local Marketing District
(Advisory Council)
Town of Vail |Cultural Heritage Committee Presentation |vailgov.com
April 6, 2021 - Page 32 of 108
FUNDING REQUEST FOR NEW PROGRAM
Town of Vail Public Library | Cultural Heritage Committee Presentation | vaillibrary.com
Summervail Art Workshop Legacy
Project (SAWLP)
▪Proposal to Council will follow from
SAWLP
▪“rekindle the Summervail program in
celebration of its 50-year anniversary.”
▪seeks Town funding to help establish a
preservation program for their archives
and support cultural summer
activation.
▪Supplemental Budget Ordinance
proposes $25K earmarked for these
two components of programming
April 6, 2021 - Page 33 of 108
NEXT STEPS
Seed Money:
▪The CHC proposes returning during the
2022 budget cycle with funding estimates
and a fully vetted program with criteria that
would support the mission of the town
committee.
Archival Development:
▪Activate library staff resources to address
the archival processes and tasks.
▪Use library space as repository location
▪Funded with 2021 budget
Town of Vail |Cultural Heritage Committee Presentation |vailgov.com
April 6, 2021 - Page 34 of 108
QUESTIONS FOR COUNCIL FEEDBACK
▪Does the Town Council support the direction
of the committee, including the mission
statement, the program components, and
related objectives?
▪What additional components should be added
to the programming?
▪Does the Town Council support the idea of
providing “seed money” for community
projects and proposals that align with the
mission of the cultural heritage program?
▪Would Town Council support a more robust
effort for resources to address and activate
archival measures that are the basis of the
preservation efforts?
Town of Vail |Cultural Heritage Committee Presentation |vailgov.com
April 6, 2021 - Page 35 of 108
Thank you
April 6, 2021 - Page 36 of 108
VA I L TO W N C O UNC I L A G E ND A ME MO
I T E M /T O P I C: Presentation and F unding Request from Summervail Art Workshop L egacy
P roject
P RE S E NT E R(S ): L ori B arnes, Vail L ibrary Director, Randy Milhoan, Ramsey Cotter,
S ummervail A rt Workshop L egacy P roject
AC T IO N RE Q UE S T E D O F C O UNC I L: I nformational presentation with a request for funding
for S ummervail A rt Workshop L egacy P roject Action P lan.
B AC K G RO UND: S ummervail A rt Workshop L egacy P roject non profit group will present their
proposal about the upcoming 50th Anniversary celebration slated for J uly and their proposed
efforts to preserve their history as a cultural program as well as create more awareness for their
mission. T he group requests some "seed funding" to help them activate the initial steps of their
action plan.
AT TAC H ME N TS:
Description
Proposal Summervail Art W orkshop Legacy Project 040621
Presentation
April 6, 2021 - Page 37 of 108
For Art and Critical Studies
Celebrating our 50th Anniversary
Art. Culture. History. Legacy
March 31, 2021
Town Council Members
Town of Vail
75 S. Frontage Rd. Vail, CO 81657
Council Members,
We are pleased to submit our proposal for seeking funding from the Town of Vail, Town Council for the Summervail Art Workshop Legacy
Project action plan.
Randy Milhoan,
Board President & Executive Director
Summervail Art Workshop Legacy Project
Summervail Art Workshop Legacy Program
Art. Culture. History. Legacy
P.O. Box 1114 - Vail, CO - 81658 |EIN: 82-3750654,501(c)(3)|www.sawlp.org | info@sawlp.org
April 6, 2021 - Page 38 of 108
For Art and Critical Studies
Celebrating our 50th Anniversary
Art. Culture. History. Legacy
Proposal for Vail Town Council Members
Council Meeting Date: Tuesday April 6, 2021
Proposal Purpose Seeking Town of Vail, Town Council funding and staff assistance for the Summervail Art Workshop Legacy Project, a
registered 501(c)(3) nonprofit organization.
Background The early 1970s and into the 1980s were an important time for arts in Vail, and this country.It was a time when techniques
were being borrowed from industry, scaled down to fit into artists’ studios, and taught in college art departments. Artists and crafts-persons
were using technology and applying it to their studio practices. Summervail Art Workshop was at the center of this by creating a location
where instructors and lecturers from across the country could bring all of these ideas and processes to be learned and shared. In
collaboration with the Colorado Mountain College,Summervail Art Workshops started in 1971 and ran until 1984 in the Town of Vail, CO.
Over the years Summervail Art Workshop gained national attention and became a national gathering place.In its 14-year span,
Summervail Art Workshop served over 9,000 students taught by 500 internationally prominent visiting artists through 850 different
workshops and symposiums. Students came from 15 different nations and nearly every state in the U.S.
The Summervail Art Workshop had a significant impact on those who were there either as instructors, young professionals, or students. It
was an important time in our lives and although I don’t imagine many of us ever gave it more than casual recognition, it was where we made
life-long friends, established our networks of professional contacts, and learned to give and gain the respect of our colleagues and fellow
artists forming our attitudes and opinions.
Purpose of the Legacy Project
As of now, all the historical information, including course material, images (print and negatives), video,and correspondence has yet to be
completely inventoried, cataloged and archived. This material is invaluable to the Summervail Art Workshop community, the Town of Vail’s
history and the national arts community. Currently there are notebooks full of images, boxes of video footage, documents and
correspondence dating back to 1970 and throughout the 14-year span of the workshops.
Mission of the Summervail Art Workshop Legacy Project
The mission of the Summervail Art Workshop Legacy Project is to establish historical preservation of the legacy of the Summervail Art
Workshop and Critical Studies Program, which ran from 1971 to 1984 and became an invaluable entity to the Vail Valley and the art world.
Vision of Summervail Art Workshop Legacy Project
The Summervail Art Workshop Legacy Project (SAWLP)strives to preserve, document, archive, inspire and demonstrate the impact of the
Summervail Art Workshop program.
2
April 6, 2021 - Page 39 of 108
For Art and Critical Studies
Celebrating our 50th Anniversary
Art. Culture. History. Legacy
Summervail Art Workshop Legacy Project Team
Board of Directors
Randy Milhoan,Board President & Executive Director
Jim Cotter,Vice President
Tom Lamb,Secretary & Treasurer
Jane Gregorius
Susan Milhoan
Dan Telleen
Lynda Watson
Advisory Committee
Ramsey Cotter,SAWLP Project Director
Anja Korosec,SAWLP Social Media, Marketing, Graphic Design
Morgan Lamb,SAWLP Development Director & WEB master
Gabby Milhoan,SAWLP Project Manager & Special Events
Robbie Prechtl,SAWLP Film & Video Documentarian
Charles Townsend,SAWLP Film & Video Documentarian
Plan of Action - Long Term & Short Term Goals:
1. Inventory, catalog and archive all material associated with Summervail Art Workshop. Randy Milhoan (Legacy Director) will oversee this
process.
▪ Determine standards and archival protocols for images (print and negatives),
video and film, art objects, and written documents and correspondence.
▪ Using national standards for archival management,assistance from Vail Public Library, Society of American Archivists, and the Library
of Congress.
▪ Create an inventory of the archives.
▪ Follow protocols in place for preserving and archiving materials.
▪ Digitize any possible materials.
▪ Determine subject matter of inventory and relative information (place, person, medium, etc).
2. Interviews - Document and preserve experiences
▪ Interview workshop founders, directors, instructors and lecturers, students, and volunteers from previous events
▪ Archive and store gathered materials, and catalog any additional materials received from these interviews.
3. Create a documentary film and short living history videos about Vail and the Summervail Art Workshops to preserve the oral history and
significance of the workshops.
▪ Assemble footage, interview members, students, presenters,and founders involved in the workshops over the years.
4. Develop an informative and educational website and Digital Marketing Campaign ▪ Using the assembled archival images, interviews and
films create informative and educational material for a website, including access to a digital reference archive.
▪ Create material using archival images and interviews to create informative and educational material for a SAWLP blog and social media
releases, along with possible press releases.
3
April 6, 2021 - Page 40 of 108
For Art and Critical Studies
Celebrating our 50th Anniversary
Art. Culture. History. Legacy
5. Host fundraising and informative events and meetings
▪ Raise awareness using Round Table and large platform lectures, including collaboration events with local Vail Valley organizations, i.e., the
Vail Symposium.
▪ Host fundraising and donor events, including dinners and silent auctions, to bring awareness to the SAWLP and its mission.
▪ Create informative material for email and mailers to bring awareness of the SAWLP and its mission.
6. Create a Book about the Summervail Art Workshop Legacy Project ▪ Using selected material from the archives and interviews, create a
large format published book for distribution.
Town Council Proposal
We are seeking matching funding, and would love your support, to assist with the initial steps of our action plan, with the main focus on
hosting a Roundtable Panel and Discussion to bring awareness to the Summervail Art Workshop Legacy Project and celebrate its 50th
anniversary. This event will also help us potentially gain donors to help fund our efforts.
When:During the Summer of 2021, anytime between July 19-30 - in the Town of Vail. Option: Part of the Vail Symposium (in discussion with
Kris Sabel) or evening Lecture Series
Length:1.5 hours (includes panel discussion and questions)
Presenters:
Moderator: Tom Lamb, SAWLP BOD, former workshop instructor & documentarian
Jim Cotter: SAWLP BOD, Founding member & former workshop instructor
Randy Milhoan: SAWLP BOD President & Legacy Executive Director, founding member & former Director of workshop.
Jane Gregorius: SAWLP BOD, former Director of workshop
Special Guest(s), TBD
Additional Event information:The event will be also hosted on Facebook live and a video/ photography will be taken in order to publish and
document the panel discussion.
Current Fundraising Efforts
As a part of this effort/matching funds opportunity,we have currently obtained $37,000 in private grants and donations to help in our efforts.
At this time we are seeking additional funds for the Legacy Project from the public, private and federal grant opportunities, private donors,
and other nonprofit and for profit organizations and businesses. The Friends of Vail Public Library have already expressed keen interest in
our project and their commitment to assist with our funding needs.
4
April 6, 2021 - Page 41 of 108
For Art and Critical Studies
Celebrating our 50th Anniversary
Art. Culture. History. Legacy
Event Budget
Description Projected Cost
Venue Rental (if not donated)$10,000
Production Costs/ sound and lighting/ etc $5,000
Guest Speaker(s)$10,000
Marketing Digital $2,500
Event Printed Materials $2,000
Catering $1,500
Event Planning & Administrative $1,500
Total $32,500
Preliminary Plan of Action Budget (March 2021 - September 2021)
Description Projected Cost
Catalog & Inventory SAW Archives $20,000
Documentary Film & Living History Videos $7,500
Development & Marketing Campaign $15,000
Round Table Panel & Discussion (July 2021)$32,500
Total $75,000
Summervail Art Workshop Legacy Program
Art. Culture. History. Legacy
P.O. Box 1114 - Vail, CO - 81658 |EIN: 82-3750654,501(c)(3)|www.sawlp.org |info@sawlp.org
5
April 6, 2021 - Page 42 of 108
TOV Presentation
April 6th, 2021
For Art and Critical Studies
Celebrating our 50th Anniversary
Art. Culture. History. Legacy
April 6, 2021 - Page 43 of 108
April 6, 2021 - Page 44 of 108
Today’s Topics
●Proposal Purpose
●Background
●Purpose of the Legacy
Project
●Mission and Vision of the
Summervail Art Workshop
Legacy Project
●Summervail Art Workshop
Legacy Project Team
●Plan of Action - Long Term
& Short Term Goals
●Town Council Proposal
●Event Budget
April 6, 2021 - Page 45 of 108
Purpose of the
Legacy Project1
April 6, 2021 - Page 46 of 108
CONNECTIVITY
April 6, 2021 - Page 47 of 108
●Seeking Town of Vail funding and
staff assistance for the
Summervail Art Workshop Legacy
Project, a registered 501(c)(3)
nonprofit organization.
●To connect the dots between past
and present and bring the SAW
legacy to life in modern day Vail.
●To preserve the legacy, and
prolong the impact of Summervail
Art Workshop.
●To bring past supporters of SAW
back to Vail and engage new
generations of art-lovers and
supporters to come to Vail.
Summervail Art Workshop Legacy Project
NEED
NEW
IMAGE
Purpose
April 6, 2021 - Page 48 of 108
COMMUNITY IMPACT
April 6, 2021 - Page 49 of 108
The early 1970s and into
the 1980s were an
important time for
arts in Vail, and
this community.
Summervail Art Workshop Legacy Project
April 6, 2021 - Page 50 of 108
The Town of Vail was established in
1962, and Summervail started nine
years later. The Summervail Art
Workshop had a significant impact
not only on those who were there as
instructors, professionals and
students, but it was the
beginning of the art
& cultural movement
in Vail. In addition to “art
classes,” Summervail was the
original purveyor of music, dance,
performing arts, childrens art, fine
art, sculpture, jewelry making, and
theatre in the Valley.
Summervail Art Workshop Legacy Project
April 6, 2021 - Page 51 of 108
●Bravo has origins in the Summervail
Art Workshop.
●JoAnn Morgan was a dance instructor at
Summervail before her involvement with
Vail Friends of Dance and VVAD.
●Terry Minger, one of the first Vail
Town Managers, supported funding for
Summervail and CMC in the early 70s
and founded Vail Symposium shortly
thereafter.
●SAW founders Randy Milhoan / Milhoan
Studios, Jim Cotter / J Cotter Gallery
and Dan Telleen / Karats still have
businesses in Vail and Minturn.
●Summervail and Colorado Mountain
College were deeply intertwined.
Summervail Art Workshop Legacy Project
Community impact
April 6, 2021 - Page 52 of 108
Celebrating our
50th Anniversary
April 6, 2021 - Page 53 of 108
Summervail Art Workshop was
at the center of this by
creating a location where
instructors and lecturers
from across the country could
bring all of these ideas and
processes to be learned and
shared. In collaboration with
the Colorado Mountain
College, Summervail Art
Workshops started in 1971 and
ran until 1984 in the Town of
Vail, CO.
Summervail Art Workshop Legacy Project
History
April 6, 2021 - Page 54 of 108
Over the years Summervail
Art Workshop gained national
attention and became a
national gathering place.
In its 14-year span,
Summervail Art Workshop
served over 9,000 students
taught by 500 internationally
prominent visiting artists
through 850 different
workshops and symposiums.
Students came from 15
different nations and nearly
every state in the U.S.
Summervail Art Workshop Legacy Project
NEW
IMAGE
April 6, 2021 - Page 55 of 108
The Legacy Project exists
to invite creativity and
intellectual conversation
to Vail by bringing the
historical significance
of the Summervail Art
Workshop to life
Summervail Art Workshop Legacy Project
for generations
to come.
April 6, 2021 - Page 56 of 108
As of now, all the
historical information,
including course
material, images (print
and negatives), video,
and correspondence has
yet to be completely
inventoried, cataloged
and archived.
Summervail Art Workshop Legacy Project
April 6, 2021 - Page 57 of 108
This material is
invaluable to the
Summervail Art Workshop
community, the Town of
Vail’s history and the
national arts community.
Currently there are
notebooks full of images,
boxes of video footage,
documents and
correspondence dating
back to 1970 and
throughout the 14-year
span of the workshops.
Summervail Art Workshop Legacy Project
April 6, 2021 - Page 58 of 108
Mission and Vision
of the Summervail Art Workshop Legacy Project2
April 6, 2021 - Page 59 of 108
The mission of the Summervail
Art Workshop Legacy Project is
to establish historical
preservation of the legacy of
the Summervail Art Workshop and
Critical Studies Program, which
ran from 1971 to 1984 and
became an invaluable entity to
the Vail Valley and the art
world.
Mission
of Summervail Art
Workshop Legacy Project
Vision
of Summervail Art
Workshop Legacy Project
The Summervail Art Workshop
Legacy Project (SAWLP)
strives to preserve,
document, archive, inspire
and demonstrate the impact
of the Summervail Art
Workshop program.
Summervail Art Workshop Legacy Project
April 6, 2021 - Page 60 of 108
Summervail Art Workshop
Legacy Project Team3
April 6, 2021 - Page 61 of 108
Randy Milhoan, Board President &
Executive Director
Jim Cotter, Vice President
Tom Lamb, Secretary & Treasurer
Jane Gregorius
Susan Milhoan
Dan Telleen
Lynda Watson
Ramsey Cotter, SAWLP Project Director
Anja Korosec, SAWLP Social Media &
Special Events
Morgan Lamb, SAWLP Development
Director & WEB master
Gaby Milhoan, SAWLP Project Manager +
Special Events
Robbie Prechtl, SAWLP Film & Video
Documentarian
Charles Townsend, SAWLP Film & Video
Documentarian
Board of
Directors
Advisory
Committee
Summervail Art Workshop Legacy Project
April 6, 2021 - Page 62 of 108
Plan of Action
Long Term & Short Term Goals4
April 6, 2021 - Page 63 of 108
1.
Summervail Art Workshop Legacy Project
Inventory, catalog and archive all material associated with
Summervail Art Workshop.
2.
3.
Create a documentary film and short living history videos
about Vail and the Summervail Art Workshops to preserve
the oral history and significance of the workshops.
4.
Develop an informative and educational
website and Digital Marketing Campaign
Plan and execute a 50th anniversary celebration of SAW
during the in partnership with the Town of Vail, Vail
Public Library and the Vail Symposium.
April 6, 2021 - Page 64 of 108
●Using selected
material from the
archives and
interviews, create a
large format published
book for distribution.
Summervail Art Workshop Legacy Project
Create a Book about the
Summervail Art Workshop
Legacy Project (2022)
5.
April 6, 2021 - Page 65 of 108
Event Proposal5
April 6, 2021 - Page 66 of 108
Summervail Art Workshop Legacy Project
Event Concept
Concept: Two week Summervail Art
Workshop “Pop-up Gallery” in the
Town of Vail featuring the
original Summervail posters,
instructors, classes. Headline
event will be to host a Panel
discussion with SAW founding
members and special guests.
Dates: July 19th - 30th, 50
years after the original SAW
Work with Town of Vail and Art
in Public places to find a
donated location.
April 6, 2021 - Page 67 of 108
Ideas for activations
around this “Pop-Up Gallery”
●Opening Night Gallery Reception with Terry Menger
and in partnership with The Vail Symposium
●Panel discussion with interesting speakers
/makers, also in partnership with the Vail
Symposium that can be web ready via Zoom/FB Live
Moderator: Tom Lamb, SAWLP BOD, former workshop
instructor & documentarian
Jim Cotter: SAWLP BOD, Founding member & former
workshop instructor
Randy Milhoan: SAWLP BOD President & Legacy
Executive Director, founding member & former
Director of workshop.
Jane Gregorius: SAWLP BOD, former Director of
workshop
Special Guest(s), TBD
Summervail Art Workshop Legacy Project
April 6, 2021 - Page 68 of 108
Summervail Art Workshop Legacy Project
Other Pop-up Gallery Activation Ideas
1.Summervail Kids Art activation by
Up the Creek
2.High School art education courses
about SAW with volunteer
engagement and credit for
participation at the Pop-up
3.Art activation partnership at a
Bravo event
4.Then and Now Series: Art classes
with original instructors and
their children
5.Misc. fundraising and donor
events, including dinners and
silent auctions to bring
awareness to the SAWLP and its
mission.
April 6, 2021 - Page 69 of 108
Current Marketing Efforts6
April 6, 2021 - Page 70 of 108
Website is in the
initial phase of
development and is
already attracting
views without any
sharing, advertising
or SEM efforts.
TOV funding will
allow development a
more robust site with
searchable inventory
archives and more
thorough SEO efforts.
Website
Summervail Art Workshop Legacy Project
April 6, 2021 - Page 71 of 108
Instagram Facebook
Social Media
Summervail Art Workshop Legacy Project
April 6, 2021 - Page 72 of 108
HISTORY & PRESENT
Instagram will be
using our Brand
colors, trying to
connect the history
of Summervail with
the present events,
to be attractive
and colorful
Social Media
Summervail Art Workshop Legacy Project
April 6, 2021 - Page 73 of 108
We have already
created plan for our
social media posts
from April - July.
Everything posted on
Instagram is synced
with Facebook.
Social Media
Summervail Art Workshop Legacy Project
Announcing the event
+ Quotes
Event promotion
+ activation
History & Present
April
May
June
July
Introducing the
Summervail
March
Summervail
+ Who was involved
April 6, 2021 - Page 74 of 108
Funding Request + Budget 20217
April 6, 2021 - Page 75 of 108
We are seeking matching funding to accomplish our 2021
goals. With your support we will be able to document and
preserve the incredible legacy of Summervail and bring
history to life with a 50th anniversary celebration of this
profoundly impactful period of time on Vail’s legacy.
Summervail Art Workshop Legacy Project
To successfully execute the
50th anniversary celebration,
it is critical that we have the
resources in place to first
prioritize the inventory,
archiving and documenting of
Summervail Art Workshop.
April 6, 2021 - Page 76 of 108
As a part of this funding request and/or
matching funds opportunity, we have secured
some private funding allocated exclusively
towards the documentation part of this
project (Goal 1).
Combined with these donations, the $20,000
Catalog & Inventory SAW Archives requested
in our funding request will fully fund the
needs of the initial archiving process. At
this time we are actively pursuing public,
private and federal grant opportunities,
private donors, and partnerships with other
nonprofit and for profit organizations and
businesses.
The Friends of Vail Public Library have
already expressed keen interest in our
project and their commitment to assist with
our funding needs.
.
Summervail Art Workshop Legacy Project
Fundraising
April 6, 2021 - Page 77 of 108
Requested promotional support from
the Town of Vail
1.Venue donation in town for
Summervail Pop-up Gallery
2.Summervail banners in the
Town of Vail and in
roundabouts (the ones that
currently say wear masks)
3.Inclusion Town of Vail and
Vail Resorts event calendar
4.Float in the Town of Vail 4th
of July parade
5.Access to Vail photo library
for promotional purposes
6.Any advertising co-op
opportunities
Marketing In-Kind Requests
Summervail Art Workshop Legacy Project
April 6, 2021 - Page 78 of 108
Preliminary Plan of Action Budget
(March 2021 - September 2021)
Description
Catalog & Inventory SAW Archives
Documentary Film & Living History Videos
Development & Marketing Campaign
Summervail 50th Celebration (July 2021)
TOTAL:
Summervail Art Workshop Legacy Project
Projected Cost
$20,000
$7,500
$15,000
$32,500
$75,000
April 6, 2021 - Page 79 of 108
Summervail Art Workshop Legacy Project
50th Anniversary Celebration Budget Detail
Venue & Production
Guest Speaker(s)
Marketing Digital
Event Printed Materials
Catering
Event Planning & Administrative
TOTAL:
Description
Projected Cost
$15,000
$10,000
$2,500
$2,000
$1,500
$1,500
$32,500
April 6, 2021 - Page 80 of 108
THANK YOU!
For Art and Critical Studies
Celebrating our 50th Anniversary
Art. Culture. History. Legacy
April 6, 2021 - Page 81 of 108
VA I L TO W N C O UNC I L A G E ND A ME MO
I T E M /T O P I C: Public Health Updates
P RE S E NT E R(S ): S cott Robson, Town Manager
AC T IO N RE Q UE S T E D O F C O UNC I L: I nformation only.
B AC K G RO UND: The Town Manager will present public health updates about recent messaging
from the State of Colorado related to the latest update to Colorado’s C O V I D-19 dial framework:
Dial 3.0., implementation status for vaccinations, and the state plans to retire the dial and
implement a new public health order that gives greater control over capacity restrictions to local
public health agencies. I n addition, an update will be given about the town's business grant award
program and recent 5 S tar Certifications.
April 6, 2021 - Page 82 of 108
VA I L TO W N C O UNC I L A G E ND A ME MO
I T E M /T O P I C: D R B / P E C Update
P RE S E NT E R(S ): Matt Gennett, Director of Community Development
AT TAC H ME N TS:
Description
March 17, 2021 D R B Meeting Results
March 22, 2021 P E C Meeting Results
April 6, 2021 - Page 83 of 108
D E S IG N R E V IE W B O AR D
March 17, 2021, 3:00 P M
Virtual
75 S. Frontage Road - Vail, Colorado, 81657
1.C all to Order
1.1.Register in advance for this webinar:
https://us02web.zoom.us/webinar/register/W N_xA P RvX H9S7qy 9hu8Xr-Zjw
After registering, you will rec eive a confirmation email c ontaining information
about joining the webinar.
1.2.Attendance
Present: J ohn Rediker, Kit Austin, D oug Cahill, Peter C ope
Absent: J oe St. J ohn
2.Main Agenda
2.1.D R B 21-0028 - Vail Mountain Lodge
Final review of an addition
Address/Legal Desc ription: 352 East Meadow Drive/Tract B, Vail Village
Filing 1
Applicant: Vail Mountain Lodge, represented by Studio Lemonade
Planner: Erik Gates
1. Prior to the issuance of a building permit, the applicant shall show a
replac ement of the removed evergreen tree with no less than 2 aspens
c ompliant with the regulations in Sec tion 14-10-8, Vail Town Code.
J ohn Rediker moved to approve with conditions. Peter Cope seconded the
motion and it passed (4-0).
Absent:(1)St. J ohn
2.2.D R B 21-0042 - S I Partners LT D
C onceptual review of a new duplex
Address/Legal Desc ription: 1270 W esthaven Circle/Lot 28, Glen Lyon
Subdivision
Applicant: S I Partners LTD , represented by Scott S. Turnipseed AI A
Planner: Erik Gates
2.3.D R B 21-0045 - Manor Vail
Final review of an exterior alteration (pool/terrace/landsc aping)
Address/Legal Desc ription: 595 Vail Valley Drive / Bloc k 1, Lot A - C, Vail
Village Filing 7
April 6, 2021 - Page 84 of 108
Applicant: Manor Vail, represented by Zehren and A ssoc iates
Planner: Erik Gates
1. Prior to the issuance of a building permit, the applicant shall show the
new fencing around the restaurant to be flush with the stone wall and
have a top rail c onsistent with the railing found on the balconies on-
site.
J ohn Rediker moved to approve with conditions. Peter Cope seconded the
motion and it passed (4-0).
Absent:(1)St. J ohn
2.4.D R B 21-0041 - Hystc IX L LC
Final review of an addition
Address/Legal Desc ription: 254 Beaver Dam Road Unit B/Lot 23, Block 7,
Vail Village Filing 1
Applicant: Hy stc I X LLC, represented by K H W ebb A rchitec ts
Planner: Greg Roy
J ohn Rediker moved to table to April 7, 2021. Peter Cope seconded the
motion and it passed (4-0).
Absent:(1)St. J ohn
2.5.D R B 20-0576 - Out of Control LL C
Final review of an addition
Address/Legal Desc ription: 1275 W esthaven Circle Unit B / Lot 46, Glen
Lyon Subdivision
Applicant: Out of Control LLC, Represented by Current Arc hitects
Planner: Greg Roy
J ohn Rediker moved to table to a date unc ertain. Peter C ope sec onded the
motion and it passed (4-0).
Absent:(1)St. J ohn
2.6.D R B 21-0049 - Vail Mortgage Trust
Final review of an addition
Address/Legal Desc ription: 1191 Hornsilver Circle/Lot 3, B lock 2, Vail Valley
Filing 1
Applicant: Vail Mortgage Trust, represented by Segerberg May hew &
Associates
Planner: J onathan S penc e
1. The applicant shall provide staff with the roofing spec ific ations for
review and approval prior to building permit application.
J ohn Rediker moved to approve with conditions. Peter Cope seconded the
motion and it passed (4-0).
Absent:(1)St. J ohn
April 6, 2021 - Page 85 of 108
2.7.D R B 21-0057 - Crew Residence
Final review of an exterior alteration (roof pitc h)
Address/Legal Desc ription: 950 Red Sandstone Road #28 / Potato Patc h
C lub Condominiums
Applicant: Robert Crew & Diana Lee, represented by Nedbo Construction
Planner: J onathan S penc e
J ohn Rediker moved to approve. Peter Cope seconded the motion and it
passed (4-0).
Absent:(1)St. J ohn
3.Staff A pprovals
3.1.B 21-0069 - Habenacht R esidence
Final review of an exterior alteration (reroof)
Address/Legal Desc ription: 1622 Matterhorn Circle/Lot 25B , Matterhorn
Village Filing 1
Applicant: Thomas Habenacht, represented by Rocky Valley Contractors
Planner: J onathan S penc e
3.2.D R B 21-0009 - Henston Family LL C
Final review of an exterior alteration (windows)
Address/Legal Desc ription: 4126 Columbine Drive Unit E /Lot 16, Bighorn
Subdivision
Applicant: Henston Family L L C , represented by Steve Gerhardt Renovations
Planner: Greg Roy
3.3.D R B 21-0016 - Rabbit Development L L C
Final review of an addition
Address/Legal Desc ription: 1881 Lions Ridge Loop Unit 38B/Lot 1, Block 3,
Lion's Ridge Subdivision Filing 3
Applicant: Rabbit Development L L C , represented by V MD A Architec ts
Planner: J onathan S penc e
3.4.D R B 21-0022 - Slifer Smith & Frampton
Final review of a business sign
Address/Legal Desc ription: 230 Bridge Street/Lot B, Bloc k 5, Vail Village
Filing 1
Applicant: Slifer Smith & Frampton, represented by Monoco Signs
Planner: J onathan S penc e
3.5.D R B 21-0037 - Vail Mountain Lodge
Final review of an exterior alteration (rooftop hood fan)
Address/Legal Desc ription: 352 East Meadow Drive/Tract B, Vail Village
Filing 1
Applicant: Vail Mountain Lodge, represented by R&H Mechanical
Planner: Erik Gates
April 6, 2021 - Page 86 of 108
3.6.D R B 21-0039 - Rafter y Residence
Final review of an addition
Address/Legal Desc ription: 770 Potato Patch Drive Unit 15/Lot 6, Block 2,
Vail Potato Patch Filing 1
Applicant: Sean & K aren Raftery, represented by Beth Levine Architec t I nc.
Planner: Erik Gates
3.7.D R B 21-0044 - Pierce Residence
Final review of an exterior alteration (windows/doors)
Address/Legal Desc ription: 2730 Bald Mountain Road / Bloc k 2, Lot 28, Vail
Village Filing 13
Applicant: Crawford Roger Pierce, represented by Renewal by Andersen
Planner: Erik Gates
3.8.D R B 21-0051 - Ranch D og LL C
Final review of an exterior alteration (reroof)
Address/Legal Desc ription: 2609 Davos Trail/Lot 22, B lock B, Vail Ridge
Subdivision
Applicant: Ranch Dog L L C , represented by AW I C ustom Construction
C ompany
Planner: Greg Roy
3.9.D R B 21-0053 - Novikoff R esidence
Final review of an exterior alteration (window)
Address/Legal Desc ription: 598 Vail Valley Drive P H E ast/Parc el 3, Golden
Peak Ski Base and Recreation Distric t Parcel Minor S ubdivision
Applicant: Harold & A my Novikoff, represented by K H W ebb Arc hitects
Planner: J onathan S penc e
3.10.D R B 21-0058 - Vail Health
Final review of an exterior alteration (wall removal/replac ement)
Address/Legal Desc ription: 180 South Frontage Road W est/Lot E & F, Vail
Village Filing 2
Applicant: Vail Clinic I nc , represented by Davis Partnership Arc hitects
Planner: J onathan S penc e
3.11.D R B 21-0062 - Caulkins Residence
Final review of an exterior alteration (vent)
Address/Legal Desc ription: 1645 Golf Terrac e Unit J 34 / Lot 1, Sunburst
Filing 3
Applicant: George Caulkins, represented by Resolution Design
Planner: Greg Roy
3.12.D R B 19-0449.002 - R P Coloradan L L C
Final review of a change to approved plans (deck)
Address/Legal Desc ription: 1170 C asolar Del Norte Unit A /Lot 8, Casolar
Vail
Applicant: RP Coloradan L L C , represented by Brumby C ontrac ting I nc.
April 6, 2021 - Page 87 of 108
Planner: J onathan S penc e
3.13.D R B 20-0002.001 - C haknova Trust Residence
Final review of a change to approved plans (time extension)
Address/Legal Desc ription: 5177 Gore Circ le/Lot 11, Bloc k 3, Bighorn
Subdivision 5th Addition
Applicant: David E. C haknova Trust, represented by RA L A rchitec ts I nc.
Planner: Erik Gates
The applications and information about the proposals are available for public inspec tion during
regular offic e hours at the Town of Vail C ommunity D evelopment Department, 75 South
Frontage Road. The public is invited to attend the projec t orientation and the site visits that
precede the public hearing in the Town of Vail Town Council Chambers. Times and order of
items are approximate, subject to change, and c annot be relied upon to determine at what time
the D esign Review Board will consider an item. Please c all 970-479-2138 for additional
information. Sign language interpretation available upon request with 24-hour notification, dial
711.
April 6, 2021 - Page 88 of 108
P L ANNI NG AND E NV I RO NM E NTAL C O M M I S S I O N
M arch 22, 2021, 1:00 P M
Virtual
75 S. F rontage Road - Vail, Colorado, 81657
1.Call to Order
1.1.Register in advance for this webinar:
https://us02web.zoom.us/webinar/register/W N_QJ ybkNzgQ2eMGMYxH6F E0g
After registering, you will receive a confirmation email containing
information about joining the webinar.
1.2.Attendance
Present: Ludwig Kurz, Karen Perez, Rollie Kjesbo, Brian Gillette, J ohn-
Ryan Lockman, Pete Seibert, Henry Pratt
Absent: None
2.Main Agenda
2.1.A request for a recommendation to the Vail Town Council for a Prescribed
Regulations Amendment pursuant to Section 11-3-3, Prescribed Regulations
Amendment, Vail Town Code, to amend Title 11, Sign Regulations, Vail Town
Code, in order to reduce content based regulations following the US
Supreme Court ruling in Reed v. Town of Gilbert and accompanying
changes, and setting forth details in regard thereto. (P E C20-0032)
90 min.
Applicant:Town of Vail
Planner:Erik Gates
Planner Gates gives a presentation on the item. He details the process staff
has been through including the public outreach that was done as part of the
process leading up to the meeting and who attended. The background on
why the sign code is going through a rewrite is explained. I t is based on the
Supreme Court decision from Reed vs. Town of Gilbert. He then goes
through the changes in different sections of the code.
Gillette asks why we didn’t do specific signage for theaters as we did for
restaurants.
Gates answers that since we currently don’t have a theater, we decided not
to open the Town to the liability.
Gillette says that he believes that there could be one in the future, so why not
do something similar.
Gates says we can reevaluate the signage for theaters.
Gillette asks where we are with real estate signs.
Gates responds that we have to allow it as part of the temporary signs. I t can
April 6, 2021 - Page 89 of 108
be out there a maximum of 45 days.
Gillette thinks that is a problem and would detract from the quality of the
neighborhood. I t is a good rule to not allow them and we should maintain the
prohibition.
Planning Manager, J onathan Spence, says that we can’t outlaw them with
the new case decision.
Seibert mentions that realtors don’t think they’re allowed now and people go
on their phone now a days instead of looking for signs.
Gillette says we used to only have them from out of jurisdiction brokers who
didn’t know the rules, but once you have one, you’ll have another and
another. We should limit size and time limit at least. Seibert and Kurz
agrees.
Spence adds that staff will review with the Town Attorney on the extent we
can narrow the time or size to allow the least for these uses. Adds that staff
has to walk a line with what we can legally allow or not allow.
Gillette says we should do as much with the regulations and try to reach out
to realtors to get them to self-regulate in this area.
Spence agrees and said staff would like to get with the Board of Realtors to
do outreach and talk to them.
Seibert says he could help with that and cautions that when the word gets
out that they are allowed in any capacity you will not know what you will get.
Asks how many days they can be out, what the timing will be, etc.
Gates responds that it is tricky to enforce, but that we do a 45 day limit per
sign per year for any temporary signs.
Perez notes that this decision was in 2015, and has staff looked back to see
if anything approved since 2015 that would be in violation?
Gates responds that we have not looked back, but it may have happened as
we have been enforcing the current sign code we have.
Spence adds that the change is more how we define signs rather than
substantive changes to the signs.
Perez asks if we will be creating nonconformities with this change.
Gates and Spence respond that no, staff does not believe there is many
signs that will be non-conforming from this change. They could not think of
an example of one that would.
Kurz asks if there is a deadline to get this done, or if the act of processing
the change is enough to hold off litigation?
Gates says we don’t have a deadline but the sooner we get this changed the
sooner we are out of any potential issues.
Pratt asks what the affect this will have of political signs on town-owned
properties or other properties.
April 6, 2021 - Page 90 of 108
Gates says that signs off property, or on another person’s/entities property
is not allowed. Political signs are tricky in general.
Pratt says that it happens still and they are there every year.
Spence notes that they are a legal hot bed and that if there are concerns on
political signs on town property or rights-of-way to contact the Town
Manager.
No public comment.
Planner Gates can be reached for comments at egates@vailgov.com for
anyone that has comments or questions on this topic.
Brian Gillette moved to continue to April 12, 20251. Pete Seibert seconded
the motion and it passed (7-0).
2.2.A request for a recommendation to the Vail Town Council for a zone district
boundary amendment, pursuant to Section 12-3-7, Amendment, Vail Town
Code, to allow for the rezoning of approximately 2.19 acres from the
Agriculture and Open Space (A OS) zoning to Housing (H), located at 1497
South Frontage Road W est and setting forth details in regard thereto.
(P E C21-0009) The legal description of the parcel can be found as an
attachment to the agenda item.
The applicant has requested this item be continued to the April 26th
regularly scheduled meeting.
2 min.
Applicant:Vail Hotel Partners LLC Laurus Corporation, represented by
Mauriello Planning Group
Planner:J onathan Spence
Karen Perez moved to continue to April 26, 2021. Brian Gillette seconded
the motion and it passed (7-0).
2.3.A request for a recommendation to the Vail Town Council for an amendment
to the Vail Land Use Plan, pursuant to Section 8-3, Amendment Process,
Vail Land Use Plan, to change the designation of an approximate 2.19 acre
metes and bounds parcel from Park to High Density Residential, located at
1497 South Frontage Road West, and setting forth details in regard thereto.
(P E C21-00010) The legal description of the parcel can be found as an
attachment to the agenda item.
The applicant has requested this item be continued to the April 26th
regularly scheduled meeting.
2 min.
Applicant:Vail Hotel Partners LLC Laurus Corporation, represented by
Mauriello Planning Group
Planner:J onathan Spence
Rollie Kjesbo moved to continue to April 26, 2021. Brian Gillette seconded
the motion and it passed (7-0).
April 6, 2021 - Page 91 of 108
3.Approval of Minutes
3.1.March 8, 2021 P E C Results
Rollie Kjesbo moved to approve. Karen Perez seconded the motion and it
passed (7-0).
4.Adjournment
Brian Gillette moved to adjourn. Rollie Kjesbo seconded the motion and it
failed (7-0).
The applications and information about the proposals are available for public inspec tion during regular offic e hours at the
Town of Vail Community Development Department, 75 South Frontage Road. The public is invited to attend the project
orientation and the site vis its that prec ede the public hearing in the Tow n of Vail Community Development Department.
Times and order of items are approximate, subject to c hange, and c annot be relied upon to determine at w hat time the
Planning and Environmental Commission w ill c onsider an item. Please c all (970) 479-2138 for additional information. Please
call 711 for sign language interpretation 48 hour prior to meeting time.
Community Development Department
April 6, 2021 - Page 92 of 108
VA I L TO W N C O UNC I L A G E ND A ME MO
I T E M /T O P I C: March Revenue Update
AT TAC H ME N TS:
Description
March Revenue Update
April 6, 2021 - Page 93 of 108
TOWN OF VAIL
REVENUE UPDATE
April 6, 2021
Sales Tax
Upon receipt of all sales tax returns, February collections are estimated to be
$3,640,945 down (15.0)% from last year and up 24.5% compared to budget.
Inflation as measured by the consumer price index was up 1.3% for February. The
annual budget totals $22.5 million.
Real Estate Transfer Tax (RETT)
RETT collections through March 30 total $1,444,037 down (5.7)% from this time
last year. The 2021 annual RETT budget totals $7,000,000, down 32% from 2020
actual collections.
Construction Use Tax
Use Tax collections through March 30 total $427,970 compared to $257,576 from
this time last year. The 2021 annual budget totals $2,250,000.
Lift Tax
Lift tax collections for the 2020/2021 ski season as of March 29 total
$3,424,582 up 1.2% or $40,958 from this time last year.
Parking Revenue
Season to date:
Pass sales from November through March 30 total $1,149,485 down $(618,108)
or (35.0)% from prior winter season. The majority of the decrease in pass sales is
due to fewer purchases of blue passes and lower prepaid revenue on value
passes.
Daily sales from the parking structures from November through March 29 total
approximately $4,830,261, up $1,291,379, or 36.5% from this time last year.
Summary
Across all funds, year-to-date total revenue of $17.6 million is up 20.3% from
budget and up 0.2% from prior year. The positive variance from budget is
due to higher than anticipated sales, use, and lift tax collections.
11
April 6, 2021 - Page 94 of 108
2021 Budget % change % change
2016 2017 2018 2019 2020 Budget Variance from 2020 from Budget
January 3,738,824$ 3,725,212$ 3,597,610$ 4,079,994$ 4,076,145$ 3,375,000$ 3,313,770$ (61,230)$ -18.70% -1.81%
February 3,746,055 3,692,592 3,818,356 4,137,087 4,285,633 2,925,000 3,640,945 715,945$ -15.04% 24.48%
YTD Total 7,484,879$ 7,417,804$ 7,415,966$ 8,217,081$ 8,361,778$ 6,300,000$ 6,954,715$ 654,715$ -16.83% 10.39%
March 4,225,921 3,642,407 4,167,880 4,237,933 2,243,518 2,925,000
April 1,089,749 1,386,780 1,233,474 1,445,071 427,518 900,000
May 654,462 659,475 830,193 763,756 503,828 675,000
June 1,318,092 1,389,982 1,648,443 1,606,748 1,023,517 1,350,000
July 2,053,773 2,215,649 2,412,425 2,480,292 2,084,644 2,025,000
August 1,849,815 1,863,949 2,195,175 2,237,050 2,138,838 1,800,000
September 1,349,929 1,385,462 1,540,490 1,600,100 1,767,393 1,350,000
October 906,385 936,954 1,106,596 1,165,176 1,371,727 900,000
November 989,320 997,716 1,264,600 1,260,314 1,425,461 900,000
December 3,840,919 3,695,305 4,070,870 4,237,178 3,625,189 3,375,000
Total 25,763,244$ 25,591,483$ 27,886,112$ 29,250,698$ 24,973,411$ 22,500,000$ 6,954,715$
Actual Collections Collected
Sales Tax
April 6, 2021
Town of Vail Revenue Update
SALES TAX
2021 Budget Comparison
22
April 6, 2021 - Page 95 of 108
Through February 28/29th
February Sales Tax Collections by Year
Through February 28/29th
Town of Vail Revenue Update
April 6, 2021
YTD Sales Tax Collections by Year
$7,417,804
$7,415,966
$8,217,081
$8,361,778
$6,954,715
$0 $1,000,000 $2,000,000 $3,000,000 $4,000,000 $5,000,000 $6,000,000 $7,000,000 $8,000,000
2017
2018
2019
2020
2021
• YTD collections of $6,954,715 are down (16.8)% from prior year and up 10.4% from amended
budget.
• Inflation as measured by the consumer price index was up 1.3% in February.
• The 2021 sales tax budget totals $22.5M.
$3,692,592
$3,818,356
$4,137,087
$4,285,633
$3,640,945
$0 $500,000 $1,000,000 $1,500,000 $2,000,000 $2,500,000 $3,000,000 $3,500,000 $4,000,000 $4,500,000
2017
2018
2019
2020
2021
• February collections of $3,640,945 are down (15.0)% from prior year and up 24.5% from budget.
33
April 6, 2021 - Page 96 of 108
Real Estate Transfer Tax by Year
YTD Through March
April 6, 2021
Paid Parking Revenue - Ski Season through March
Town of Vail Revenue Update
$4,412,067
$3,541,154
$4,830,261
$0 $1,000,000 $2,000,000 $3,000,000 $4,000,000 $5,000,000
2018/19
2019/20
2020/21
• Daily sales from the parking structures from November 2020 through March 29, 2021 total
$4,830,261, up $1,289,107, or 36.4% from the prior winter.
• Due to the Covid-19 pandemic, paid parking stopped on March 14 during 2019/20 season.
• This chart shows YTD collections of 1% RETT, segmented by individual home sale value.
• 2021 RETT collections through March 30 total $1,444,037 down (5.7)% from the prior year.
$0
$200,000
$400,000
$600,000
$800,000
$1,000,000
$1,200,000
$1,400,000
$1,600,000
2017 2018 2019 2020 2021
Sales Less Than $2.5 Million Sales $2.5 to $5.0 Million Sales $5 to $10 Million Sales Over $10 Million
$1,465,278
$1,294,830
$1,563,122 $1,531,069 $1,444,037
44
April 6, 2021 - Page 97 of 108
Town of Vail Revenue Update
April 6, 2021
Construction Use Tax by Year
YTD Through March
$147,967
$230,100 $231,083
$257,576
$427,970
$0
$50,000
$100,000
$150,000
$200,000
$250,000
$300,000
$350,000
$400,000
$450,000
2017 2018 2019 2020 2021
• Use Tax collections through March 30 total $427,970 compared to $257,576 from this time last year.
This is an increase of 66.2%
55
April 6, 2021 - Page 98 of 108
Vail Business Review
January 2021
April 6, 2021
The Vail Business Review breaks down the four percent sales tax collected for the
month of January.
Overall, January sales tax decreased (18.7)% with retail decreasing (7.2)%, lodging
decreased (24.8)%, food and beverage decreased (23.7)%, and utilities/other
decreased by (17.3)%. Excluding the out of town category; sales tax for the month of
January decreased (31.6)%.
Town of Vail sales tax forms, the Vail Business Review and sales tax worksheets are
available on the internet at www.vailgov.com/finance.
Please remember when reading the Vail Business Review that it is produced from sales
tax collections, as opposed to actual gross sales.
If you have any questions or comments, please feel free to call me at (970) 479-2125 or
Carlie Smith at (970) 479-2119.
Sincerely,
Alex Jakubiec
Town of Vail
Revenue Manager
66
April 6, 2021 - Page 99 of 108
January 2021
Sales Tax Collections by Business Type
Town of Vail Business Review
January Tax Collections By Year
January 2021 Sales Tax
January 2020
Retail
$1,157,074
Lodging
$1,246,417
Food &
Beverage
$702,722
Utilities &
Other
$207,556
$0
$200,000
$400,000
$600,000
$800,000
$1,000,000
$1,200,000
$1,400,000
$1,600,000
$1,800,000
(7.2)%(23.7)%
(17.3)%
RLFU
-$8,000,000
$12,000,000
$3,726,455
$3,597,693
$4,079,071
$4,076,145
$3,313,770
$0 $1,000,000 $2,000,000 $3,000,000 $4,000,000
2017
2018
2019
2020
2021
(24.8)%
• This report represents collections of Town of Vail 4% sales tax, as opposed to actual gross sales
• Overall, 2021 January sales tax collections were down (18.7)% from the prior year.
• January 2021 retail sales decreased (7.2)%, lodging decreased (24.8)%, food and beverage
decreased (23.7)% and utilities and other decreased (17.3)%.
Retail
$1,246,124
Lodging
$1,657,689
Food &
Beverage
$921,467
Utilities &
Other
$250,865
$0
$200,000
$400,000
$600,000
$800,000
$1,000,000
$1,200,000
$1,400,000
$1,600,000
$1,800,000
7
April 6, 2021 - Page 100 of 108
Town of Vail Business Review
January 2021 Sales Tax
January 2020 January 2021
Geographic Area Trends by Year
January Sales Tax
Sales Tax by Location
Other
Areas
15%
Lionshead
18%
Out of
Town
25%
Vail Village
43%
Other
Areas
14%
Lionshead
25%
Out of
Town
10%
Vail Village
51%
• Vail Village sales tax decreased (30.5)%, Lionshead decreased (42.2)%, Other Areas decreased
(17.7)%, and Out of Town increased 95.0%. Excluding Out of Town collections, all areas were
down (31.6)%.
• Effective October 1st, 2020, the town of Vail enacted new regulations which shifted collections of
some sales tax from local vendors to their marketplace facilitators who file under the out-of-town
category.
$411,552
$469,897 $621,688 $587,135
$483,131
$964,396 $920,956
$1,030,669 $1,004,374
$580,756
$346,890 $367,466 $422,530 $416,505
$812,254
$2,003,616
$1,839,373 $2,004,185 $2,068,132
$1,437,628
$0
$500,000
$1,000,000
$1,500,000
$2,000,000
$2,500,000
2017 2018 2019 2020 2021
Other Areas Lionshead Out of Town Vail Village
• This chart shows January sales tax collections, by geographic area over time.
88
April 6, 2021 - Page 101 of 108
Retail Business Sales Tax Detail - January 2021 Sales Tax
January 2021 Sales Tax
Town of Vail Business Review
January Sales Tax
Accommodation Services Sales Tax by Year
Apparel
$213,793
Grocery
$187,985
Gallery
$6,513
Gifts
$5,301
Jewelry
$28,695
Retail Liquor
$73,612
Retail Other
$265,169
Sporting Goods
$375,902
Retail Home
Occupation
$103
• Overall, January 2021 accommodations services were down (24.8)%, short-term rentals were up
16.3% and hotels and lodges were down (36.0)%.
$1,383,304
$338,797
$1,301,837
$355,852
$832,714
$413,703
$0 $250,000 $500,000 $750,000 $1,000,000 $1,250,000 $1,500,000
Hotels/Lodges
Short-Term Rentals 2021 2020 2019
99
April 6, 2021 - Page 102 of 108
Retail 228,190.49 228,635.08 -0.19%
Lodging 185,448.63 263,292.05 -29.57%
F & B 64,736.40 85,456.11 -24.25%
Other 4,755.91 9,751.34 -51.23%
Total 483,131.43 587,134.58 -17.71%
Retail 194,347.90 237,326.03 -18.11%
Lodging 259,017.30 597,916.05 -56.68%
F & B 126,077.44 163,283.84 -22.79%
Other 1,313.43 5,847.63 -77.54%
Total 580,756.07 1,004,373.55 -42.18%
Retail 222,766.33 206,338.69 7.96%
Lodging 404,852.97 9,062.98 4367.10%
F & B 2,850.98 2,954.54 -3.51%
Other 181,783.89 198,149.15 -8.26%
Total 812,254.17 416,505.36 95.02%
Retail 511,769.17 573,824.57 -10.81%
Lodging 397,098.32 787,417.58 -49.57%
F & B 509,057.22 669,772.74 -24.00%
Other 19,703.25 37,116.84 -46.92%
Total 1,437,627.96 2,068,131.73 -30.49%
Retail 1,157,073.89 1,246,124.36 -7.15%
Lodging 1,246,417.22 1,657,688.66 -24.81%
F & B 702,722.04 921,467.23 -23.74%
Other 207,556.48 250,864.96 -17.26%
Total 3,313,769.63 4,076,145.21 -18.70%
Retail Apparel 213,793.29 206,375.01 3.59%
Retail Food 187,985.16 188,134.61 -0.08%
Retail Gallery 6,513.06 8,917.60 -26.96%
Retail Gift 5,300.87 5,754.55 -7.88%
Retail Home Occupation 103.49 63.82 62.16%
Retail Jewelry 28,695.32 21,368.29 34.29%
Retail Liquor 73,611.68 62,610.94 17.57%
Retail Other 265,168.84 254,389.71 4.24%
Retail Sport 375,902.18 498,509.84 -24.59%
Total 1,157,073.89 1,246,124.36 -7.15%
Cascade Village / East Vail / Sandstone / West Vail
Town of Vail Business Review
January Sales Tax
2021 Collections 2020 Collections YoY % Change
Total - All Areas
Lionshead
Out of Town
Vail Village
Retail Summary
1010
April 6, 2021 - Page 103 of 108
VA I L TO W N C O UNC I L A G E ND A ME MO
I T E M /T O P I C: C S E Meeting Minutes, March 3, 2021.
AT TAC H ME N TS:
Description
C S E Meeting Minutes from March 3, 2021
April 6, 2021 - Page 104 of 108
COMMISSION ON SPECIAL EVENTS MEETING
Virtual Meeting
(Info at the bottom of the page)
Wednesday, March 3, 2021 @ 8:30a.m.-10:05a.m.
AGENDA:
Meeting materials can be accessed at the following link
https://vailgovrecords.com/WebLink/Browse.aspx?id=687100&dbid=0&repo=TownofVail
Laserfiche
Roll Call: All CSE Present – Alison Wadey, Jill Lau, Marco Valenti, Doug Smith, Kim
Rediker, Nick Conover,
Attendees: Austin Gavlak, Angela Mueller, Beth Pappas, Carol Johnson, Chris
Mathews, Diane Moudy, Helene Mattison, Jana Morgan, John Plack, Kristen Horpedahl,
Laurie Asmussen, Laurie Mullen, Lynn Martin, Nanette Kuich, Sarah Stutman
Staff: Mia Vlaar, Jeremy Gross, Liz Gladitsch
1. 8:30a.m.: Administrative Items (20 minutes)
a. Approval of the Minutes from the February CSE Meeting
• Rediker/Valenti/unanimous
b. Council Update
• Biszantz: Would like to review presentation ahead of time
• Who is primary portal we should all be basing our decisions off of in
terms of public health? From County, which comes from State, plus
Vail is at a higher level with the mask mandate in the village
• Motion passed for all producer contracts over $50K, stipulating the
new payment terms are in place, doing their preview 60 days prior
to the event proving what they proposed is what they can/will
deliver.
c. VEAC Update
• Next meeting on Tuesday.
• Grant Relief Fund: $200K to 128 businesses to assist them with
COVID-19 challenges
d. VLMDAC Update
• March 1 special meeting approved the recommendation for a
$1.47M supplemental which will be brought to Council on March 16
for review and approval, bringing the VLMDAC fund balance back
down to 25% from the current 59%.
e. Upcoming Events
• GPMG: Have a release coming out soon
• Ambient music continuing through the ski season
• Virtual pink Vail coming up at the end of the month
• VRD Shamrock Shuffle
f. Budget Update
April 6, 2021 - Page 105 of 108
• $26,580 has come back from LH Farmers Market. RFP going out
this week for LH Farmers Market
2. 8:50 a.m.: Town Council Joint Meeting Debrief (10 minutes)
a. Council was supportive of an early season winter event. Powabunga
would like to move their event to this time. They have retained a lot of their
ticket holders and need a solid re-schedule date ASAP
• Ideal date for Austin: December 10-12. Birds of Prey pushed back
to that weekend. Could be complementary to Powabunga but could
be a conflict.
b. Council was also supportive of Revely Vail, Ambient music in the summer
but the larger format similar to last summer, Lower Bench if it works with
The Amp and other Ford Park stakeholders’ schedule,
3. 9:00 a.m.: Staff Updates and discussions (10 Minutes)
a. Common Consumption/Entertainment Districts
• Two processes: 1. Town creates entertainment districts that
business community can choose to activate by 2. creating an
organizational business entity that manages that space. Two
potential issues: Lionshead: Arrabelle area part of VR resort license
and likely wont open. VV: Can’t have areas where there is a public
right of way, ie. East Meadow Drive.
• Common consumption from state currently expires in July
b. Noise/amplified sound update
• Looking to add a time period, from 2-8 or 2-9 that is 80 decibels
max as “après” and liven up the town.
• Biszantz: What is town plan for upstairs neighbors and landlord
complaints?
c. Event Research
• Not funding event research this year because it likely won’t collect
the same demographic data as in the past. Thinking guest
sentiment data will be more valuable this year.
4. 9:10 a.m.: Event Update/requests (45 minutes)
a. Carol Johnson Speak up Reach out Men’s Mental Health Event
• Shift event to November.
• Rediker – no issues moving the event. Get people off on the right
foot as they start the season and get settled. Nordic Center could
be an option as well if Donovan isn’t available.
b. Kids Adventure Games
• Asking to move race out of Vail because VR is not allowing event to
take place on mountain
• Rediker – no issue with the race course move. Similar to Gopro
and other events that are forced to host portions of the events out
of town. Lodging will still be driven to Vail with brand loyalty and
April 6, 2021 - Page 106 of 108
limited options in Minturn, plus the awards, check ins, skills clinics,
etc. in vail.
• Smith – would there be budgetary savings from moving it offsite.
Mattison – the main savings will be the site fee paid to vail resorts
but the revenue is projected to be lower and there are other
increased expenses with the new site.
• Conover – Need to keep the momentum on the great event.
• Lau – supportive of the change of race course venue.
• Wadey – The Minturn restaurants will certainly see more business
those days so please try to work with them for support and
sponsorship to refund some money to CSE if possible.
• Motion to approve the move to Minturn for the race course with a
review of the updated budget.
• Smith/Lau/Unanimous
c. Vail Resorts Update
• Starting to feel comfortable talking about events again. As long as
they fit withing county and state guidelines. Winter has been a
huge success. Taking a conservative approach. Comms and
marketing approach. Supporting on website and channels.
• Content specialists are only during peak season.
d. Spring/summer Ambient Entertainment
• Transition to more “spring break feel”. Less characters, more
music.
• Conover – do tents go counter to the lack of gathering ethos?
• Moudy – yes but we haven’t yet had enough gathering all season to
force people to move. I don’t think the size and nature of the bands
are going to draw people in to town specifically to listen, just
keeping them around a little longer.
• Rediker – Thinking about march 13th, Texans will be here and they
are probably going to not be wearing masks. Volunteers to remind
about masks?
5. 9:55 a.m.: New Business (5 minutes)
a. Gather round week is this week.
b. 70% of 70+ vaccinations have been achieved. 5 star variances are not
permitted to blue level.
c. Meet in person in April/may for special meeting re: valley wide
marketing/events planning?
Adjournment @ 10:00 a.m.
Motion to Adjourn Valenti/Lau/Unanimous
April 6, 2021 - Page 107 of 108
VA I L TO W N C O UNC I L A G E ND A ME MO
I T E M /T O P I C: Recess 5:15 pm (estimate)
April 6, 2021 - Page 108 of 108