HomeMy WebLinkAbout2021-05-04 Agenda and Supporting Documentation Town Council Evening Meeting Agenda
VAIL TO W N C O U N C IL R E G U L AR ME E TIN G
Evening Agenda
Virtual
6:00 P M, May 4, 2021
Meeting to be held Virtually (access High Five Access Media
livestream https://www.highfivemedia.org/live-five the day of
the meeting and visit https://www.vailgov.com/town-council to
participate in public comment)
Notes:
Times of items are approximate, subject to c hange, and cannot be relied upon to determine what time C ounc il will
consider an item.
Public comment will be taken on each agenda item.
Citizen participation offers an opportunity for citizens to express opinions or ask questions regarding town
services, policies or other matters of community conc ern, and any items that are not on the agenda. Please
attempt to keep c omments to three minutes; time limits established are to provide efficienc y in the c onduct of the
meeting and to allow equal opportunity for everyone wishing to speak.
1.Citizen Participation (10 min.)
2.Any action as a result of executive session
3.Proclamations
3.1.Proclamation No. 5, Series of 2021, Declaring May as W ildland Fire
Preparedness Month.
5 min
Presenter(s): Paul Cada, W ildland Program Manager
Action Requested of Council: Read proclamation into the record
Background: During the month of May communities across the west take a
pause and engage in some preparation for the upcoming wildfire season.
W ildfire in Colorado and throughout the west continue to be larger, burn
longer, and are harder to control. A combination of factors including heavy
accumulations of fuel, dryer and warmer weather and more human activities
in nature have primed our forests, shrublands and communities to burn. I t
is incumbent upon everyone; governments, businesses and citizens to
prepare for wildfire. The Town of Vail joins the State of Colorado and many
communities across the west in declaring May as “W ildfire Awareness
Month”.
4.Consent Agenda (5 min.)
4.1.Contract with S HC Nursery and Landscape Company (Gore Creek
Planting Projects 2021)
Background: As part of the efforts to improve water quality in Gore Creek,
the town has installed native plantings along the stream bank each of the last
five years. Approximately 15,000 native trees, shrubs and forbs have been
May 4, 2021 - Page 1 of 113
installed to provide habitat and shade, to reduce erosion and to disrupt
pollution pathways to the creek. The proposed work in 2021 will install an
additional 3,000 plants as well as improved drip irrigation to increase the
success rates along some project sections.
Staff Recommendation: Authorize the Town Manager to enter a contract
with S HC Nursery and Landscape Company for the Gore Creek Riparian
Planting Projects 2021 project.
4.2.Funding Agreement for Shakedown Presents Summer Village Ambient
Entertainment
Action Requested of Council: Authorize the Town Manager to enter into an
agreement with High Altitude Entertainment, on a form approved by the
Town Attorney, to produce the summer ambient entertainment “Shakedown
Presents” concerts for $150,000.
Background: Contracts over $50,000 need council approval. The funding
amount for the 2021 Summer Ambient Entertainment with Shakedown
Presents is $150,000.
Staff Recommendation: Authorize the Town Manager to enter into the event
agreements with the event producers, on a form approved by the Town
Attorney, and not to exceed the contract amounts outlined in staff's
memorandum.
4.3.Contract with GMV Syncromatics (Transit I ntelligent Transportation System
Project)
Action Requested of Council: Authorize the Town Manager to enter into an
agreement with GMV Syncromatics for the Transit I ntelligent Transportation
System Project.
Background: See attached memorandum
Staff Recommendation: Authorize the Town Manager to enter into an
agreement, in a form approved by the Town Attorney, with GMV
Syncromatics for the implementation of the transit intelligent transportation
system in the amount of, and not to exceed, $ 760,000 contingent on
receiving purchase authorization approval from the Colorado Department of
Transportation. Supplement the budget by $60,000 for the additional screen
from the capital projects fund.
5.Town Manager Report
6.Presentations / Discussion
6.1.Eagle River W ater and Sanitation District Water Supply Master Plan 60 min.
Presenter(s): Linn Brooks, E RW S D General Manager; J ason Cowles,
E RW S D Director of Engineering and Water Resources; and Diane
J ohnson, E RW S D Communications and Public Affairs Manager
Action Requested of Council: Listen to presentation and ask questions.
Background: General Manager Linn Brooks will provide an overview of the
W ater Resources Master Plan.
6.2.W est Vail Master Plan presentation 60 min.
Presenter(s): Matt Gennett, Community Development Director
Action Requested of Council: Staff asks Council to review the presentation
and provide feedback during the meeting.
Background: The creation and adoption of a master plan for W est Vail is a
Town Council 2018-2020 Action Plan goal. This master plan is in keeping
with the council’s intentions around thorough community engagement,
May 4, 2021 - Page 2 of 113
sustainable best practices for future development, identification of housing
opportunities, and fostering economic development to create vibrancy.
7.Action Items
7.1.Children's Garden of Learning Construction Contract Award 5 min.
Presenter(s): Tom Kassmel, Town Engineer
Action Requested of Council: Award construction contract for the Children's
Garden of Learning Relocation Project
Background: After receiving no bids for the Children's Garden of Learning
Relocation Project, the Town Council directed staff to work with MW Golden
to negotiate a final contract price for the project. MW Golden would act as
the General Contractor for the project, coordinating and working with
Palomar Modular Buildings who were previously awarded the modular
construction portion of the project.
Staff Recommendation: Award construciton contract to MW Golden and
direct Town Manger to supplement project budget.
7.2.Ordinance No. 10, Series 2021, First Reading, An Ordinance Amending
Section 7-3D-1 of the Vail Town Code to I ncrease the Penalties for Parking
Violations in the Area Around the Booth Lake Trailhead
10 min.
Presenter(s): Ryan Kenney, Police Commander
Action Requested of Council: Approve, approve with amendments or deny
Ordinance No. 10, Series of 2021 upon first reading
Background: At Council’s direction, the East Vail Trailheads Committee met
and discussed options for curbing illegal parking at the Booth Falls
Trailhead. After considering several options, a special enforcement area
was selected as the best option. The enforcement area is Booth Lake
Trailhead known as the Booth Lake Trailhead Parking Zone, which shall
include Mann's Ranch Road, Booth Falls Road, Booth Falls Court, and the
2800 – 3700 block of the North Frontage Road. Parking fines in this area
will start at $100 for the first offense, $200 for the second and $300 for the
third.
Staff Recommendation: Approve, approve with amendments or deny
Ordinance No. 10, Series of 2021 upon first reading
8.Adjournment
8.1.Adjournment 8:45 pm (estimate)
Meeting agendas and materials can be acc es s ed prior to meeting day on the Town of Vail webs ite
www.vailgov.com. All town c ouncil meetings will be streamed live by High F ive Ac cess Media and available
for public viewing as the meeting is happening. T he meeting videos are als o posted to High F ive Ac cess Media
website the week following meeting day, www.highfivemedia.org.
P leas e c all 970-479-2136 for additional information. S ign language interpretation is available upon reques t with
48 hour notification dial 711.
May 4, 2021 - Page 3 of 113
VA I L TO W N C O UNC I L A G E ND A ME MO
I T E M /T O P I C: Proclamation No. 5, Series of 2021, Declaring May as W ildland F ire
P reparedness Month.
P RE S E NT E R(S ): P aul Cada, W ildland P rogram Manager
AC T IO N RE Q UE S T E D O F C O UNC I L: Read proclamation into the record
B AC K G RO UND: During the month of May communities across the west take a pause and
engage in some preparation for the upcoming wildfire season. W ildfire in Colorado and throughout
the west continue to be larger, burn longer, and are harder to control. A combination of factors
including heavy accumulations of fuel, dryer and warmer weather and more human activities in
nature have primed our forests, shrublands and communities to burn. I t is incumbent upon
everyone; governments, businesses and citizens to prepare for wildfire. T he Town of Vail joins the
S tate of Colorado and many communities across the west in declaring May as “W ildfire Awareness
Month”.
AT TAC H ME N TS:
Description
W ildfire Awareness Month Proclamation
May 4, 2021 - Page 4 of 113
Proclamation No. 5 Series of 2021
May is Colorado Wildfire Awareness Month
WHEREAS, wildfire significantly impacts Colorado’s environmental, economic and
social well-being;
WHEREAS, the historical wildfires of 2020 showed the potential for loss of life,
structure loss, economic devastation and environmental degradation;
WHEREAS, wildfire presents a threat to the fragile wildlife habitat and health of
Gore Creek;
WHEREAS residents of Colorado’s fire-prone communities need to accept
responsibility for living in high fire-hazard areas;
WHEREAS the most effective way to protect your home from wildfire is to maintain
a 5’ non-combustible buffer around your home;
WHEREAS, residents must prepare to survive wildfire by ensuring proper
management of vegetation surrounding the home, and appropriate home construction
and maintenance to resist ignition;
WHEREAS, wildfires can occur during any month; and
WHEREAS, residents must stay continuously vigilant and prepared for wildfire
throughout the year.
WHEREAS, Vail Fire and Emergency Services provides a number of free services
including home wildfire risk evaluations, curbside chipping and evacuation preparedness
information.
WHEREAS, Everyone has a role in wildfire preparedness, response and recovery.
Vail is committed to becoming resilient to wildfire by embracing the concepts of Fire
Adapted Vail.
NOW, THEREFORE, the Vail Town Council hereby proclaims May 2021 to be
Colorado Wildfire Awareness Month. The Town of Vail encourages its citizens to observe
this month with educational programs and to take action now to reduce the wildfire threat
and prepare their homes, families and community for wildfire, and stay prepared
throughout the year.
May 4, 2021 - Page 5 of 113
Dated this 4th day of May 2021
Vail Town Council Attest:
___________________________
Dave Chapin, Mayor Tammy Nagel, Town Clerk
May 4, 2021 - Page 6 of 113
VA I L TO W N C O UNC I L A G E ND A ME MO
I T E M /T O P I C: Contract with S HC Nursery and L andscape Company (Gore Creek Planting
P rojects 2021)
B AC K G RO UND: As part of the efforts to improve water quality in Gore Creek, the town has
installed native plantings along the stream bank each of the last five years. Approximately 15,000
native trees, shrubs and forbs have been installed to provide habitat and shade, to reduce erosion
and to disrupt pollution pathways to the creek. T he proposed work in 2021 will install an additional
3,000 plants as well as improved drip irrigation to increase the success rates along some project
sections.
S TAF F RE C O M M E ND AT IO N: A uthorize the Town Manager to enter a contract with S HC
Nursery and L andscape Company for the Gore Creek Riparian P lanting Projects 2021 project.
AT TAC H ME N TS:
Description
Staff Memorandum
May 4, 2021 - Page 7 of 113
To: Vail Town Council
From: Department of Public Works
Date: May 4, 2021
Subject: Gore Creek Planting Projects 2021 – Contract Approval
I. PURPOSE
The purpose of this item is to request that the Town Council approve the contract for the
installation of the Gore Creek Planting Projects 2021.
II. BACKGROUND
As part of the efforts to improve water quality in Gore Creek, the town has installed native
plantings along the stream bank each of the last five years. Approximately 15,000 native
trees, shrubs and forbs have been installed to provide habitat and shade, to reduce
erosion and to disrupt pollution pathways to the creek. The proposed work in 2021 will
install an additional 3,000 plants as well as improved drip irrigation to increase the
success rates along some project sections.
III. BUDGET
The 2021 budget for Gore Creek planting work is $200,000. The proposed installation
cost for this contract is $51,243. The plants have been pre-purchased by the town from
several sources including the Colorado State Forest Service.
IV. SCHEDULE
Plants will be installed in two planting windows. Upland plants will be installed during late
May and early June. Plants directly along the creek (willows, sedges, etc) will be
installed after runoff subsides during late July.
V. STAFF RECOMMENDATIONS
Staff recommends that the Council authorize the Town Manager to enter a contract with
SHC Nursery and Landscape Company for the Gore Creek Riparian Planting Projects
2021 project.
VI. ACTION REQUESTED BY COUNCIL
Staff requests that the Council authorize the Town Manager to enter a contract with SHC
Nursery and Landscape Company for the Gore Creek Riparian Planting Projects 2021
project in an amount not to exceed $51,250.
May 4, 2021 - Page 8 of 113
VA I L TO W N C O UNC I L A G E ND A ME MO
I T E M /T O P I C: F unding A greement for S hakedown P resents S ummer Village Ambient
E ntertainment
AC T IO N RE Q UE S T E D O F C O UNC I L: Authorize the Town Manager to enter into an
agreement with High A ltitude Entertainment, on a form approved by the Town Attorney, to produce
the summer ambient entertainment “Shakedown Presents” concerts for $150,000.
B AC K G RO UND: Contracts over $50,000 need council approval. The funding amount for the
2021 Summer A mbient E ntertainment with Shakedown Presents is $150,000.
S TAF F RE C O M M E ND AT IO N: Authorize the Town Manager to enter into the event agreements
with the event producers, on a form approved by the Town A ttorney, and not to exceed the contract
amounts outlined in staff's memorandum.
AT TAC H ME N TS:
Description
Shakedown Presents Funding Agreement
Shakedown C S E Presentation
May 4, 2021 - Page 9 of 113
To: Vail Town Council
From: Economic Development Department
Date: 5/4/2021
Subject: Event Funding Agreements for Summer Ambient Entertainment
PURPOSE
The purpose of this memo is to provide information on the 2021 summer ambient
entertainment program and to request that Council authorize the Town Manager to
enter into funding agreement for the event.
BACKGROUND
As part of the 2021 Council and Commission on Special Events funding process,
$300,000 was allocated for Ambient Entertainment in the Villages. Town of Vail
financial policies require that any contract valued at over $50,000 receive Town Council
approval prior to being executed. High Altitude Entertainment, D.B.A. Shakedown Bar
will be sent a funding agreement from the Town Clerk’s office upon council approval.
The 2021 funding agreement has been modified from previous years to address
learnings from the 2020 funding cycle and COVID-19 impacts. The payment schedule
for events has been modified to the following; Payment one, in the amount of 33% of
the total funding contribution will be made no sooner than 60 days prior to the event,
and after an update has been presented to CSE to confirm that the scope of the event
as presented has not significantly changed. Payment two will be made no sooner than
30 days prior to the event, in the amount of 33% of the total funding contribution, and
upon completion of the special event permit application. Payment three will be made
after the completion of the event, and pending approval of the final payment by CSE
after the event recap is presented to CSE. The payment dates have been set much
closer to the event date to allow staff and CSE to more accurately evaluate the current
public health orders and the likelihood that the event will be able to be held successfully.
EVENT DETAILS
The summer ambient entertainment proposal from Shakedown Bar mimics the pop up concerts
from the summer of 2020. Shakedown bar has proposed to produce approximately 37 pop up
concerts between June and October at the cost of $4000 each for a total contract cost of
$150,000. The shows, branded as “Shakedown Presents” will alternate between Lionshead
Village and Vail Village and mostly occur over the weekends between mid June and the end of
September. The final schedule will be coordinated with the Economic Development Department
May 4, 2021 - Page 10 of 113
Town of Vail Page 2
staff and High Altitude Entertainment to minimize conflicts with other event and village
operations.
ACTION REQUESTED OF COUNCIL
Authorize the Town Manager to enter into an agreement with High Altitude
Entertainment, on a form approved by the Town Attorney, to produce the summer
ambient entertainment “Shakedown Presents” concerts for $150,000.
ATTACHMENTS
Shakedown Presents CSE proposal.
May 4, 2021 - Page 11 of 113
SUMMER 2021
Pop -Up Street Music | Vail & Lionshead Villages
Town of Vail | Committee on Special Events
May 4, 2021 - Page 12 of 113
SHAKEDOWN PRESENTS
2021 IN VAIL
HISTORY: Shakedown Bar Vail is known for
presenting exceptional music experiences since
2012. After the sudden closing of Shakedown Bar
Vail in March 2020, Shakedown Presents was
created and successfully hosted dozens of
outdoor socially distant live music events in Vail
–both ticketed and free.
Las t summer, we partnered with the Town of Vail
to create an extensive roster of musicians of all
genres animated the streets and parks of Vail for
visitors and locals alike. Concertgoers and
staff adhered to Eagle County COVID -19
protocols without incident.
Recreational, Cultural, Community
Proposal for funding live music events
May 4, 2021 - Page 13 of 113
POP-UP STREET MUSIC
SHAKEDOWN PRESENTS FREE LIVE MUSIC IN VAIL
& LIONSHEAD VILLAGES | FRI –SUN* | 2 -7PM*
•Tented 10x20’ stage with 25’ marked distance between
artists and standing/walking spectators.
•Bands and musical collaborations of all genres appealing to
audiences of all ages.
•Friendly and upbeat ambiance for visitors walking through
town, finishing daytime activities, shopping or on their way
to dinner.
•34 concerts throughout the summer season + Halloween
Family Trick or Treat Jam [2 locations].
*Proposed schedule on following slide.
$1,660 artist fees & management/concert
$2,400 production & labor/concert
$12,000 Halloween Family concert
Total Proposal: $150,040
[Budget Breakdown on Slide 5]
May 4, 2021 - Page 14 of 113
POP-UP SCHEDULE
JUNE 2021 | 2-7pm
Fri. 6/18 –Sun. 6/20
Fri. 6/25 –Sun. 6/27
JULY 2021 | 2-7pm
Fri. 7/2 –Sat. 7/3
Sat. 7/10 –Sun. 7/11
Fri. 7/16 –Sun. 7/18
Sat. 7/24 –Sun. 7/25
Fri. 7/30 –Sun. 8/1
AUGUST 2021 | 2-7pm
Fri. 8/6 –Sun. 8/8
Fri. 8/13 –Sun. 8/15
Fri. 8/20 –Sun. 8/22
Fri. 8/27 –Sun. 8/29
HALLOWEEN FAMILY JAM
Sun. 10/31 | 1-7pm
VAIL VILLAGE & LIONSHEAD
SEPTEMBER 2021 | 2-6pm
Sat. 9/11 –Sun. 9/12
Sat. 9/25 –Sun. 9/26
May 4, 2021 - Page 15 of 113
COST BREAKDOWN
PRODUCTION ITEMS PER SHOW
10x20’ Tent $300
4x8’ Stage Risers $300
Sound & Lighting Package $600
Venue & Artist Management $200
Production Labor $600
Photography $100
Marketing & PR $100
Lodging $200
TOTAL PRODUCTION $2,400
TOTAL BUDGET
POP-UP MUSIC SERIES TOTAL COSTS
Artist Fees $1,660/show
Production $2,400/show
Number of Concerts 34 [June -September]
Halloween Family Trick or Treat Jam $12,000
TOTAL COSTS $150,040
May 4, 2021 - Page 16 of 113
MARKETING + PROMOS
MEDIA CHANNELS AUDIENCE DATES NOTES
Facebook Targeted Geo + Lifestyle June –Oct + Artist Networks
Instagram Targeted Geo + Lifestyle June –Oct + Artist Networks
Radio | KZYR Vail Valley + Streaming June –Oct :60 sec. + Interviews
Print | Vail Daily Vail Valley + Online June –Oct + Calendar
Collateral/Poster Vail Valley June –Oct Summer Schedule
Signage Town of Vail June –Oct Summer Schedule
PR Vail Valley Media June –Oct Schedule + Updates
May 4, 2021 - Page 17 of 113
Since the beginning of the pandemic,
Shakedown Presents has demonstrated its
ability to adapt to an ever -changing economic
climate and health concerns. We’ve used our
resources to create a new business that is inline
with all COVID -19 regulations, while producing
exceptional concert experiences and garnering
positive feedback from our audiences and the
larger community.
Shakedown Presents is committed to maximizing
the Town of Vail’s return on investment by
continuing to actively seek sponsorships and
partnerships from local merchants and
businesses –offsetting the costs of the series,
while adding value and generating community
buy-in to programming that meets the new
needs of the Town and its visitors.
PROVEN & FUTURE SUCCESS
May 4, 2021 - Page 18 of 113
The 2020/21 winter season will showcase the
vitality of the Town of Vail with enhanced and
varied concert experiences throughout.
Producing outdoor concerts during the 2020
season has brought a sense of normalcy to Vail
during this time of uncertainty. Seeing smiles
on faces –from locals and visitors to artists
and crew –has been invaluable.
Shakedown Presents values our partnership
with the Town, merchants and partners. Please
contact us with questions:
Scott Rednor
shakedownbarvail@gmail.com
201.914.5473May 4, 2021 - Page 19 of 113
VA I L TO W N C O UNC I L A G E ND A ME MO
I T E M /T O P I C: Contract with G MV S yncromatics (Transit I ntelligent Transportation System
P roject)
AC T IO N RE Q UE S T E D O F C O UNC I L: A uthorize the Town Manager to enter into an
agreement with G MV S yncromatics for the Transit I ntelligent Transportation S ystem P roject.
B AC K G RO UND: S ee attached memorandum
S TAF F RE C O M M E ND AT IO N: A uthorize the Town Manager to enter into an agreement, in a
form approved by the Town A ttorney, with G MV S yncromatics for the implementation of the transit
intelligent transportation system in the amount of, and not to exceed, $ 760,000 contingent on
receiving purchase authorization approval from the Colorado Department of Transportation.
S upplement the budget by $60,000 for the additional screen from the capital projects fund.
AT TAC H ME N TS:
Description
Staff Memo
May 4, 2021 - Page 20 of 113
To: Town Council
From: Public Works Department
Date: 5/4/2021
Subject: Transit Intelligent Transportation System (ITS) Project Contract Award
I. ITEM/TOPIC
Transit Intelligent Transportation System Project Contract Award to GMV Syncromatics
II. BACKGROUND
The transit intelligent transportation system was approved within the 2021 budget process.
This project includes a bus tracking/dispatching system, automatic passenger counters, an
onboard infotainment/stop announcement system, content management system for on-
route and station signage; and onboard public facing wifi.
$350,000 of the project cost is funded through a Colorado Department of Transportation
Multi Modal Option Fund grant. The Town is required to provide a 50/50 minimum match.
A request for proposals was released on March 3, 2021 with proposals due on March 30,
2021. Seven proposals were received with four finalists selected for interviews: GMV
Syncromatics, Passio Technologies, ETA Transit and Connexionz. The interview panel
consisted of the Public Works and Transportation Director, Information Technology
Director, Fleet Manager, Transit Supervisor, and Mobility Innovation Coordinator.
GMV Syncromatics was the selected vendor. The base package for all vendors met the
budget established in the capital projects budget this base package reused the existing
signs electronic signs along the intown route.
The town is also evaluating the option to replace the 7 years old on-route signs which within
the next five years would be replaced due to end of life. In evaluating the systems over a
five-year period, an option to replace all the signs now may make the most sense.
Replacing the signs with LCD weather- proof screens provides the most flexibility to
communicate with guests. The up charge to the proposed budget could be $ 250,000.
Replacing the signs in the future would be in $ 150,000 today’s dollars is with same for
same signs, or LED signs, similar to our current signs. At this time until additional on-site
investigation is preformed with our selected vendor, staff is not recommended an increase
May 4, 2021 - Page 21 of 113
to the budget, however, may come back during the budget supplemental process with an
increase if the upgraded sign package proves viable.
An option which the Town requested quotes for was a second infotainment screen for each
bus. The cost of providing and installing the second screen is $1800/bus or $ 60,000. The
staff feels this investment is an upgrade which would enhance the overall customer
experience and recommends to include the option and supplement the budget from the
capital projects fund.
GMV Syncromatics is currently the ITS provider for the Town of Breckenridge Free Ride
Transit system.
The annual operating cost of the system increases from the current $ 66,000 paid to two
vendors to $ 80,000. The infotainment system allows the town to produce advertising
revenue using the screen in the bus to help offset the additional operating costs.
III. ACTION REQUESTED OF COUNCIL
Authorize the Town Manager to enter into an agreement with GMV Syncromatics for the
Transit Intelligent Transportation System Project.
IV. STAFF RECOMMENDATION
Authorize the Town Manager to enter into an agreement, in a form approved by the Town
Attorney, with GMV Syncromatics for the implementation of the transit intelligent
transportation system in the amount of, and not to exceed, $ 760,000 contingent on
receiving purchase authorization approval from the Colorado Department of Transportation.
Supplement the budget by $60,000 for the additional screen from the capital projects fund.
May 4, 2021 - Page 22 of 113
VA I L TO W N C O UNC I L A G E ND A ME MO
I T E M /T O P I C: Eagle River Water and S anitation District Water S upply Master Plan
P RE S E NT E R(S ): L inn Brooks, E RW S D General Manager; J ason Cowles, E RW S D Director of
E ngineering and Water Resources; and Diane J ohnson, E RW S D Communications and P ublic
A ffairs Manager
AC T IO N RE Q UE S T E D O F C O UNC I L: L isten to presentation and ask questions.
B AC K G RO UND: General Manager L inn Brooks will provide an overview of the Water
Resources Master P lan.
AT TAC H ME N TS:
Description
Presentation
May 4, 2021 - Page 23 of 113
Water Resources
Master Plan
May 4, 2021 - Page 24 of 113
Overview of Previous
Presentation
•Political structure of District and Authority
•History of water development and water rights
•Where our water comes from
•How we use water, reservoir storage and efficiency
2
•Why outdoor water use
disproportionately impacts
the water resource
•Threats to our water supply
(urbanization, wildfires,
climate change)
May 4, 2021 - Page 25 of 113
Definitions and Concepts
Acre-foot: unit of measure of
reservoir storage, one acre
covered with water one foot
deep; equal to ~326,000
gallons
3
Reservoir Capacity
(acre-feet)
Lake Dillon 257,000
Homestake 43,000
Eagle Park 3,301
Black Lakes 1
and 2
475
Bolts Lake 1,200
Black Lakes
May 4, 2021 - Page 26 of 113
Definitions and Concepts
% Water Supply Reliability: minimum frequency that water is
available.
District and Authority Target Reliability is 95%, which equates to the
ability to cover our needs in 19 of 20 years on average.
4 May 4, 2021 - Page 27 of 113
Definitions and Concepts
Strategic Reserve: a reserve, or
savings account, of water that is
not committed to a specific use but
is intended to mitigate risk. The
strategic reserve can be drawn
upon to provide a supply of water
when the normal operating
accounts run out, such as in a
multiyear drought.
District and Authority Target
Strategic Reserve is 10% of annual
customer water demand.
5 May 4, 2021 - Page 28 of 113
Definitions and Concepts
Examples of efficiency efforts in water use
include:
-Reducing irrigation use to just what is
needed by the plants
-Not watering pavement
-Reusing water where possible
(recycling car washes)
-Water efficient fixtures (one flush = 1
gallon, instead of 3 gallons)
6
Efficiency: ensuring water is used for a specific need, and not
expended in ways that have no value.
Efficiency is the opposite of waste.
May 4, 2021 - Page 29 of 113
Definitions and Concepts
Conservation: reduce water use
by changing the way we use
water.
Examples of water conservation efforts:
•Replace old fixtures with water-
efficient fixtures
•Convert formal landscaping to
native and drought tolerant plants
7 May 4, 2021 - Page 30 of 113
Definitions and Concepts
•New Growth/Development: newly-approved zoning requiring a
new commitment of water supply.
8 May 4, 2021 - Page 31 of 113
The Model
•Complex logic program and
database
•Standardized format for QA/QC,
calibration and confirmation
•Risk -based analysis
•Weather and streamflows are difficult
to predict
9 May 4, 2021 - Page 32 of 113
Model Data
10
•Water rights decrees
•Streamflow gage data
•Historical water
diversions
•Aggregated customer
use data
•Forecasted diversion
rates and customer
demand
•Climate change model
information
•50-year planning
period
May 4, 2021 - Page 33 of 113
Model Output
11
•How much of our water supply meets the 95% criterion
•Help us see what options we have to meet future needs
•Are our system operations protective of streamflows
•Various “what-if” scenarios (droughts, climate change)
May 4, 2021 - Page 34 of 113
Model Assumptions
•Hot/dry climate model
•Annual long-term
growth rate:
1.1% for ERWSD,
2.1% for UERWA
•1.5% annual water
conservation
•Strategic Reserve
Target is 10% of
customer need
•Bolts Lake is
constructed and online
in 2030
12 May 4, 2021 - Page 35 of 113
Model Conclusions
13 May 4, 2021 - Page 36 of 113
Model Conclusions
14 May 4, 2021 - Page 37 of 113
Water Resources Master
Plan: objective
To ensure a reliable physical and legal water supply to existing and
approved development and adequate future water supply to meet the
land use goals of local land use authorities (LUAs), while protecting
environmental and recreational uses of streamflows.
15
Photo credit: Chris MacLennan
May 4, 2021 - Page 38 of 113
Six Aspects of the Master Plan
16
Strategy
Policy
Tools
(Model and
Reports)
Resources
(Funding and
People)
Programs
Projects
Outreach
May 4, 2021 - Page 39 of 113
Plan Aspects
17
•The 95% reliability target and a target strategic
reserve of 10% of customer demand
•Water conservation goals, %/year
•Definitions of reasonable, inefficient, and
unsustainable water use
•Priority lists and timelines for Programs and
Projects
Policy
May 4, 2021 - Page 40 of 113
Plan Aspects
18
•The model
•Data reports
•Goals
•Performance metrics
May 4, 2021 - Page 41 of 113
Plan Aspects
19
•Budgeted funds
•Grants
•Additional in-house skills
Resources
(Funding and
People)
May 4, 2021 - Page 42 of 113
Plan Aspects
20
•Eliminate water use in billing tiers 4 and 5
(unsustainable)
•Reduce water use by subdivisions that are using
more water than they are entitled to
•Water Budgeting
Programs
May 4, 2021 - Page 43 of 113
Plan Aspects
21
•Political unification of the District and Authority
•Bolts Lake
Projects
May 4, 2021 - Page 44 of 113
Plan Aspects
22
•Land Use Agencies
•Customers
•We are never done communicating the importance
of water to our community
Outreach
May 4, 2021 - Page 45 of 113
Timeline
23 May 4, 2021 - Page 46 of 113
Master Plan Outcome
24 May 4, 2021 - Page 47 of 113
Questions/Discussion
25 May 4, 2021 - Page 48 of 113
VA I L TO W N C O UNC I L A G E ND A ME MO
I T E M /T O P I C: West Vail Master Plan presentation
P RE S E NT E R(S ): Matt Gennett, Community Development Director
AC T IO N RE Q UE S T E D O F C O UNC I L: Staff asks Council to review the presentation and
provide feedback during the meeting.
B AC K G RO UND: The creation and adoption of a master plan for West Vail is a Town Council
2018-2020 A ction Plan goal. This master plan is in keeping with the council’s intentions around
thorough community engagement, sustainable best practices for future development, identification
of housing opportunities, and fostering economic development to create vibrancy.
AT TAC H ME N TS:
Description
Staff Memorandum
Presentation
May 4, 2021 - Page 49 of 113
To: Vail Town Council
From: Matt Gennett, Community Development Director
Date: May 4, 2021
Subject: West Vail Master Plan – Presentation to Council
I. INTRODUCTION
The attached presentation provides an overview of the working draft of the West Vail
Master Plan. The West Vail Master Plan describes how the neighborhood might transform
over the coming years. Conversations with the community and analysis of on the ground
conditions turned into a vision for what West Vail could and should be. This plan tells the
story of that vision, breaks it down into discrete goals, and offers a set of recommendations
and strategies on how to get there. As a practical planning tool, the plan will serve as a
guide for the Town of Vail as it considers housing policy and future land use changes as
well as upgrades to transportation infrastructure.
The plan’s strategies and recommendations are informed by a robust public engagement
process conducted over the course of one year (Spring 2020 – Spring 2021). To
complement insights gained from this process, this plan draws on economic and
demographic data, an analysis of current transportation and traffic data, and a review of
the existing land use plan and zoning regulations with consideration of their implications.
To support desired changes in West Vail, the recommendations in this plan are intended
to be both inspiring and attainable. For example, the plan’s recommendations for
redeveloping the commercial area take the financial incentives for property owners to
update or redevelop their properties into account. Some of the recommendations in the
plan can be achieved in the short-term, while others will require sustained collaboration
and effort over time. Importantly, this plan seeks to build upon West Vail’s past successes,
retaining policies and infrastructure that serve the community.
II. BACKGROUND
The creation and adoption of a master plan for West Vail is a Town Council 2018-2020
Action Plan goal. This master plan is in keeping with the council’s intentions around
thorough community engagement, sustainable best practices for future development,
identification of housing opportunities, and fostering economic development to create
May 4, 2021 - Page 50 of 113
Town of Vail Page 2
vibrancy. The plan also addresses the many nonconforming uses and structures in West
Vail and provides policy options to guide future development decisions in West Vail.
This plan builds on the work of other plans adopted in Vail, including the Vail 2020 Strategic
Action Plan (2006), the Vail Town Council Action Plan 2018-20, the Vail Land Use Plan
(2009), Vail Housing 2027, the Vail Economic Development Strategic Plan, the Chamonix
Master Plan, the Vail Transportation Master Plan, the Vail Civic Area Plan, the Vail Open
Lands Plan (2018), and the Environmental Sustainability Strategic Plan. These plans
reflect the Town’s goals to foster a year-round community and economy that prioritizes
environmental sustainability and contains housing opportunities for residents of varying
income levels. The recommendations of the West Vail Master Plan reflect and complement
these Town-wide goals.
The study area is approximately 262 acres and bordered by West Gore Creek Drive to the
south, Cortina Lane, and Garmisch Drive to the north, Buffehr Creek Road to the east and
Arosa Drive to the west. The project area was determined by Town staff, the consultant
team, and Council. The plan will also consider connections from West Vail to local
destinations outside of the project area and West Vail’s role within the Town.
Study Area
May 4, 2021 - Page 51 of 113
Town of Vail Page 3
III. SUMMARY
Staff and members of the consultant team, led by Gabby Voeller from SE Group, will
provide the presentation to Council during the evening session of the May 4 Vail Town
Council meeting.
ACTION REQUESTED BY COUNCIL
Staff asks Council to review the presentation and provide feedback during the meeting.
ATTACHMENTS:
West Vail Master Plan Presentation
May 4, 2021 - Page 52 of 113
May 4, 2021 - Page 53 of 113
Desired Feedback
Before finishing the Draft Plan, the Project Team is seeking:
•Critical feedback on major ideas & recommendations
•Questions and comments regarding clarity so that we can add any necessary information, context, or explanation to the Draft Plan
We have allocated time for questions and comments at the end of the presentation.
Plan OverviewMay 4, 2021 - Page 54 of 113
About the Master Plan
What issues does this plan address?
•Outdated commercial area
•Existing aging housing stock
•Need for additional pedestrian
and biking connections, upgrades
to North Frontage Road
•Limitations of current zoning
Plan OverviewMay 4, 2021 - Page 55 of 113
Study Area
Plan Overview
•Commercial area/ West Vail Center
•Residential areas
•Transportation network
May 4, 2021 - Page 56 of 113
A Vision for West Vail
“The future West Vail is a complete neighborhood with increased housing
options for year-round residents, streets that support multiple modes of
transportation, and a vibrant, walkable center where residents and visitors
can shop at local businesses and gather as a community. Though just
minutes from a world-class resort, West Vail retains the familiar, neighborly
character of a small mountain town.”
Plan OverviewMay 4, 2021 - Page 57 of 113
West Vail Center
May 4, 2021 - Page 58 of 113
West Vail Center EXISTING CONDITIONSMay 4, 2021 - Page 59 of 113
West Vail Center EXISTING CONDITIONSMay 4, 2021 - Page 60 of 113
West Vail Center WHY CHANGE?
•Economic competitiveness
•Strip style commercial doesn’t meet Vail Land Use Plan vision
•Aesthetically lacks sense of place
•Primarily car-oriented
•Vail lacks developable land, yet demands more housing and commercial
May 4, 2021 - Page 61 of 113
West Vail Center MARKET OPPORTUNITIES
•Low Real Estate Supply
•Businesses going down valley
•Highway Visibility/Location
•Only convenience stop between Summit County and Eagle-Vail
•Healthy Commercial Rents
•Healthy Retail Sales
•Property Ownership
•Limited number of parcels
May 4, 2021 - Page 62 of 113
Vision: West Vail Center
“The reimagined ‘West Vail Center’ is the center of economic and social life in West Vail. It’s a
place to meet a friend for a cup of coffee, conveniently pick up groceries and other essentials,
and access transit connections to the rest of the town and valley. As the western gateway to the
Town of Vail, the commercial center is aesthetically pleasing and inviting, with new and
upgraded buildings that reflect the neighborhood’s scale and mountain setting while providing
much-needed resident housing. The area’s new pattern of development is oriented to
pedestrians, accommodating to bicyclists, and accessible by both car and transit. Vibrant, active
businesses in the commercial area serve both locals and visitors, supporting and meeting the
needs of West Vail’s year-round community.”
West Vail CenterMay 4, 2021 - Page 63 of 113
Summary of Goals
1.Town works collaboratively to improve economic vibrancy and provide housing
2.Expand housing opportunities in West Vail Center
3.Ensure comfortable and efficient access for people using all transportation modes
4.Retain essential businesses that serve Vail’s year-round community
5.Attract new businesses that support social life (e.g.coffee shops)
6.Create an inviting, human-scaled environment within West Vail Center
7.Maintain an aesthetic that is distinctive and memorable, yet suits West Vail’s
mountain environment
West Vail CenterMay 4, 2021 - Page 64 of 113
West Vail Center FRAMEWORKMay 4, 2021 - Page 65 of 113
West Vail Center SCENARIO 1May 4, 2021 - Page 66 of 113
West Vail Center SCENARIO 1May 4, 2021 - Page 67 of 113
West Vail Center SCENARIO 2May 4, 2021 - Page 68 of 113
West Vail Center SCENARIO 2 PHASINGMay 4, 2021 - Page 69 of 113
West Vail Center SCENARIO 2 PHASINGMay 4, 2021 - Page 70 of 113
West Vail Center SCENARIO 2 PHASINGMay 4, 2021 - Page 71 of 113
West Vail Center SCENARIO 2 PHASINGMay 4, 2021 - Page 72 of 113
West Vail Center SCENARIO 2 PHASINGMay 4, 2021 - Page 73 of 113
West Vail Center SCENARIO 3May 4, 2021 - Page 74 of 113
West Vail Center SCENARIO 3May 4, 2021 - Page 75 of 113
West Vail Center PROS AND CONS
1 –QUICK WINS 2 –PARCEL -BY -PARCEL 3 –MAIN STREET
May 4, 2021 - Page 76 of 113
West Vail Center IMPLEMENTATION COMPARISONMay 4, 2021 - Page 77 of 113
Implementation
•Lead by property owners in partnership with Town
•Market-rate housing
•Create value to fund redevelopment and parking costs
•Provide incentive to property owners
•Town Partnership
•Assist with paying for a portion of structured parking
•Consider a special district and/or TIF
•Replacement Parking Costs
•Roughly $35.0-$40.0 million
•500-600 spaces @ $65,000 per space in structured parking
West Vail CenterMay 4, 2021 - Page 78 of 113
Funding and Financing
Tool Scenario 1
Annual Revenue
Scenario 2
Financing
Capacity
Scenario 3
Financing Capacity
Business
Improvement
District (BID)
•$200,000-
$300,000/yr.
•5.000 mills, $0.50-
$1.00/sqft
•N/A •N/A
Tax Increment
Financing (TIF)
•N/A •$10-13 million •$11-14 million
Special District
(30 mills residential
10 mills comm.)
•N/A •$10 million •$13 million
West Vail CenterMay 4, 2021 - Page 79 of 113
Zoning Recommendations: Updates to Commercial Core 3
West Vail Center
1
•Develop new parking schedule
•Expand allowed housing types
•Revise landscaping requirements to
align with scenario
•Develop new mix of allowed,
conditional, and prohibited uses
May 4, 2021 - Page 80 of 113
New Zoning District: West Vail Mixed Use
2
3
•Develop new mix of allowed, conditional, and
prohibited uses
•Increase max building heights
•Develop new parking schedule
•Increase max site coverage
•Expand allowed housing types
•Reduce minimum setback requirements
•Restrict inactive uses to upper floors
•Revise landscaping requirements to align with
scenarios
West Vail CenterMay 4, 2021 - Page 81 of 113
Housing
May 4, 2021 - Page 82 of 113
Why Change?
•Non-conformities
•Existing aging housing stock
•Opportunity in West Vail Center
•Market forces
•Benefits of resident housing
HousingMay 4, 2021 - Page 83 of 113
Vision: Housing
“West Vail will remain the heart of resident-occupied housing in Vail. Through
updates to zoning regulations, resident-first housing policies, and the construction
of new housing in the commercial core, residents can find quality places to live in
the West Vail neighborhood. New and upgraded units will reflect the scale and
varied character of West Vail’s existing housing stock.”
HousingMay 4, 2021 - Page 84 of 113
Summary of Goals
1.Increase deed-restricted homes
2.Support residents’ efforts to improve their properties
3.New construction and updates reflect mountain environment and neighborhood
character
4.Create a continuum of housing options to accommodate residents through all
phases and stages of life
5.Ensure 90 percent of West Vail housing units are within a five-minute walk of a
transit stop
6.Maintain a managed level of short-term rental units
HousingMay 4, 2021 - Page 85 of 113
Study Area
Upper
Chamonix
Geneva
Lower
Chamonix
May 4, 2021 - Page 86 of 113
Zoning Recommendations
1.New Zoning District –West Vail
Multiple-Family
•Minimum density 9 du/buildable acre (Low Density
Multiple-Family)
•Up to 18 du/buildable acre if 50% of additional units
are multi-family (Medium Density Multiple-Family)
2.Rezone Geneva –Low Density
Multiple-Family
•22 units lost if revert to zoning, potential for 18
additional
•New zoning would result in mix of single-family homes,
duplexes, triplexes, and fourplexes
3.Rezone Lower Chamonix –West Vail Multiple-Family
•40 units lost if revert to zoning, potential for no change or 69
additional if half additional are deed restricted
•New zoning would result in mix of small multi-family (3-5
units), medium multi-family (6-10 units), and some large
multi-family (10+ units) if deed restricted
4.Rezone Upper Chamonix –West Vail Multiple-
Family
•91 units lost if revert to zoning, potential for loss of 35 or up
to 76 additional if half additional are deed restricted
•New zoning would result in mix of small multi-family (3-5
units), medium multi-family (6-10 units), and some large
multi-family (10+ units) if deed restricted
•Further study of roadway volumes necessary
HousingMay 4, 2021 - Page 87 of 113
Study Area
May 4, 2021 - Page 88 of 113
Code Recommendations
•Allow the number of units that currently exist on a lot in perpetuity (outside West
Vail Multiple-Family). Consider deed restrictions for additional units beyond the
allowable density.
•Support higher density residential development without exceeding height limits
through greater flexibility around site coverage and GRFA requirements
•Reduce parking space requirements in areas close to bus stops and/or West Vail
Center
HousingMay 4, 2021 - Page 89 of 113
Policies & Programs Recommendations
•Incentives or credit programs for property improvements
•Additional short-term rental regulations (i.e., neighborhood/block caps,
good-neighbor regulations, licensing fee increases)
•Additional flexibility and fee waivers for accessory dwelling units
•Fee waivers for development of deed restricted units in West Vail
•Reducing the development review requirements for West Vail
HousingMay 4, 2021 - Page 90 of 113
Density Bonus
•Develop a density bonus structure to ensure deed restricted housing is created when
additional density is created through zoning
•In West Vail Center, base zoning could be limited to 1-2 stories similar to today
•Increases in density possible through 25 to 50 percent deed restricted requirement (50
to 75 percent market rate)
•Without an affordability/deed restricted mechanisms, market will gravitate to second
home condos
HousingMay 4, 2021 - Page 91 of 113
Transportation & Mobility
May 4, 2021 - Page 92 of 113
Vision: Transportation & Mobility
“This Plan aims to enhance connectivity for people walking, biking, taking transit,
and driving in and around West Vail. The reimagined transportation network will
integrate a variety of transportation modes, making multimodal trips through
West Vail comfortable and convenient. A multimodal transit hub located in the
commercial core will offer easy connections to the rest of the valley, improving
the experience of travel within the neighborhood.”
Transportation & MobilityMay 4, 2021 - Page 93 of 113
Goals
1.Biking and walking trips are comfortable and convenient.
2.Driving and parking is efficient and supportive of new technologies.
3.The North Frontage Road is pedestrian friendly and support
economic vitality of the West Vail Center.
4.Transit is user friendly and connects with key destinations.
5.Users are informed on transportation options through programs and
policies.
Transportation & MobilityMay 4, 2021 - Page 94 of 113
Major Concepts
•Traffic calming
•North Frontage Road road diet
•Access management
•West Vail Center circulation
•Bicycle/pedestrian crossing
enhancements
•Transit investment
•Transportation programs
•Technology
Transportation & MobilityMay 4, 2021 - Page 95 of 113
Traffic Calming
Lighting
Signage
Painted 4’ shoulder
Transportation & MobilityMay 4, 2021 - Page 96 of 113
West Vail Center Access and Circulation
•North Frontage Road road
diet
•Access management
•Path crossings at driveways
Transportation & MobilityMay 4, 2021 - Page 97 of 113
Crossing Enhancements
•At roundabouts
•Between bus stops at North
Frontage Road
•At Buffher Creek/North
Frontage Road
•At driveway access points
•Investigate I-70 grade-
separated crossing
Transportation & MobilityMay 4, 2021 - Page 98 of 113
Increase Transit Ridership
•Mobility Hub
•Service planning
•First and last mile
•Transportation
Demand
Management
•Improve connections
to ECO Transit
Transportation & MobilityMay 4, 2021 - Page 99 of 113
Transportation Programs & Policies
•Maintenance
•Transportation Demand Management
•Electric Vehicles
•Technology
•Education
•Shared parking policy
•Pedestrian-scale lighting
•Bike share
•Data collection
•Wayfinding signage
Transportation & MobilityMay 4, 2021 - Page 100 of 113
Questions & Comments
May 4, 2021 - Page 101 of 113
VA I L TO W N C O UNC I L A G E ND A ME MO
I T E M /T O P I C: Children's Garden of L earning Construction Contract Award
P RE S E NT E R(S ): Tom Kassmel, Town E ngineer
AC T IO N RE Q UE S T E D O F C O UNC I L: Award construction contract for the Children's Garden
of L earning Relocation Project
B AC K G RO UND: After receiving no bids for the Children's Garden of L earning Relocation
P roject, the Town Council directed staff to work with MW Golden to negotiate a final contract price
for the project. MW Golden would act as the General Contractor for the project, coordinating and
working with P alomar Modular Buildings who were previously awarded the modular construction
portion of the project.
S TAF F RE C O M M E ND AT IO N: Award construciton contract to MW Golden and direct Town
Manger to supplement project budget.
AT TAC H ME N TS:
Description
Memo
May 4, 2021 - Page 102 of 113
To: Vail Town Council
From: Public Works Department
Date: May 4, 2021
Subject: Children’s Garden of Learning Relocation Construction Contract Award
I. SUMMARY
On January 19, 2021, the Town Council awarded the Children’s Garden of Learning
(CGL) Project’s modular building construction contract to Palomar Modular Buildings.
The Town of Vail then advertised the General Contractor (GC) portion of the CGL
Project on February 17, 2021. The GC portion of the work includes the site work,
excavation, utility, building foundation, and architectural elements of the project.
Despite numerous bid extensions and reaching out to several local GC’s, the Town
received no bids as of the final Bid Date of April 15. However, one GC, MW Golden,
was interested in pursuing the work.
At the last Council meeting on April 20, Council directed staff to work with MW Golden
to retain the necessary subcontractors and to negotiate an agreed upon contract price.
As a result of this additional effort, the current total GC contract price is $1,630,000;
$460,000 over budget.
The current project budget for the CGL project is ~$2,200,000 and allocated as follows;
Palomar Modular Buildings $ 730,000
Design Completion $ 100,000
CM & Owner Contingency $ 200,000
GC Construction $1,170,000
Project Shortfall ($ 460,000)
If Council would like to keep moving this project forward and have CGL relocated by
mid-September, in preparation for Lot 3 housing construction, Town staff recommends
moving forward with a contract award not to exceed $1,630,000 and supplementing the
project budget by $460,000 from the Vail Reinvestment Authority (VRA). Town staff will
continue to work with MW Golden on opportunities for savings, but at this time the
opportunities are limited. The supplemental can be offset by the current savings in the
VRA fund from the South Frontage Road Roundabout Project, projected to have
savings of over $1.5 million.
May 4, 2021 - Page 103 of 113
Town of Vail Page 2
As a result of the contract award delay, the earliest expected project start date is May
17 with a projected finish by mid-September. Once construction begins the Oversize
Parking “Charter Bus” Lot will be closed indefinitely. Oversize vehicles will be directed
to West Vail across from Safeway and west of the West Vail Fire Station this year, while
alternate locations are developed. The alternate location evaluation is currently on-
going, with alternatives expected to be presented to the Planning and Environmental
Commission this spring.
II. STAFF RECOMMENDATION
Staff recommends that the Town Council directs the Town Manager to enter into a
construction contract with MW Golden approved by the Town attorney in an amount not
to exceed $1,630,000, and also direct the Town Manager to supplement the project’s
budget by $460,000 from the VRA fund.
May 4, 2021 - Page 104 of 113
VA I L TO W N C O UNC I L A G E ND A ME MO
I T E M /T O P I C: Ordinance No. 10, Series 2021, First Reading, A n Ordinance Amending Section
7-3D-1 of the Vail Town Code to I ncrease the P enalties for P arking Violations in the Area A round
the Booth L ake Trailhead
P RE S E NT E R(S ): Ryan Kenney, Police Commander
AC T IO N RE Q UE S T E D O F C O UNC I L: A pprove, approve with amendments or deny
Ordinance No. 10, S eries of 2021 upon first reading
B AC K G RO UND: At Council’s direction, the East Vail Trailheads Committee met and discussed
options for curbing illegal parking at the B ooth Falls Trailhead. A fter considering several options, a
special enforcement area was selected as the best option. The enforcement area is B ooth L ake
Trailhead known as the Booth L ake Trailhead Parking Zone, which shall include Mann's Ranch
Road, Booth F alls Road, B ooth Falls Court, and the 2800 – 3700 block of the North Frontage
Road. P arking fines in this area will start at $100 for the first offense, $200 for the second and
$300 for the third.
S TAF F RE C O M M E ND AT IO N: A pprove, approve with amendments or deny Ordinance No. 10,
S eries of 2021 upon first reading
AT TAC H ME N TS:
Description
Ordinance 10, Series 2021
Map
public input
May 4, 2021 - Page 105 of 113
1
4/27/2021
\\FILESERVER2019\REDIRECTED$\SBIBBENS\DESKTOP\PARKING FINES-O041921.DOCX
ORDINANCE NO. 10
SERIES 2021
AN ORDINANCE AMENDING SECTION 7-3D-1 OF THE VAIL TOWN
CODE TO INCREASE THE PENALTIES FOR PARKING VIOLATIONS IN
THE AREA AROUND THE BOOTH LAKE TRAILHEAD
WHEREAS, pursuant to C.R.S. § 42-4-111 and its home rule charter, the Town is
empowered to regulate and restrict the stopping, standing or parking of vehicles within its
jurisdiction; and
WHEREAS, the Town Council finds and determines that increased penalties are
necessary for parking violations in the area around the Booth Lake Trailhead.
NOW THEREFORE BE IT ORDAINED BY THE TOWN COUNCIL OF THE TOWN
OF VAIL, COLORADO, THAT:
Section 1. Section 7-3D-1(A) of the Vail Town Code is repealed in its entirety
and reenacted as follows, and a new Section 7-3D-1(D) is hereby enacted to read as
follows:
7-3D-1: PENALTIES:
A. Every person who is convicted of, who admits liability for, or against
whom a judgment is entered for a parking violation other than a violation of
Section 7-3C-1 or Section 7-3D-1(C) shall be fined as follows:
First offense: $50.00
Second similar offense within one year: $75.00
Subsequent similar offenses within one year: $150.00
* * *
D. There shall be a special enforcement area surrounding the Booth
Lake Trailhead known as the Booth Lake Trailhead Parking Zone, which
shall include Mann's Ranch Road, Booth Falls Road, Booth Falls Court, and
the 2800 – 3700 block of the North Frontage Road. Every person who is
convicted of, who admits liability for, or against whom a judgment is entered
for a parking violation in the Booth Lake Trailhead Parking Zone shall be
fined as follows:
May 4, 2021 - Page 106 of 113
2
4/27/2021
\\FILESERVER2019\REDIRECTED$\SBIBBENS\DESKTOP\PARKING FINES-O041921.DOCX
First offense: $100.00
Second similar offense within one year: $200.00
Subsequent similar offenses within one year: $300.00
Section 2. If any part, section, subsection, sentence, clause or phrase of this
Ordinance is for any reason held to be invalid, such decision shall not affect the validity
of the remaining portions of this ordinance; and the Town Council hereby declares it would
have passed this ordinance, and each part, section, subsection, sentence, clause or
phrase thereof, regardless of the fact that any one or more parts, sections, subsections,
sentences, clauses or phrases be declared invalid.
Section 3. The amendment of any provision of the Vail Town Code in this
Ordinance shall not affect any right which has accrued, any duty imposed, any violation
that occurred prior to the effective date hereof, any prosecution commenced, nor any
other action or proceeding as commenced under or by virtue of the provision amended.
The amendment of any provision hereby shall not revive any provision or ordinance
previously repealed or superseded unless expressly stated herein.
Section 4. All bylaws, orders, resolutions and ordinances, or parts thereof,
inconsistent herewith are repealed to the extent only of such inconsistency. This repealer
shall not be construed to revise any bylaw, order, resolution or ordinance, or part thereof,
theretofore repealed.
INTRODUCED, READ ON FIRST READING, APPROVED, AND ORDERED
PUBLISHED ONCE IN FULL ON FIRST READING this 4th day of May, 2021 and a public
hearing for second reading of this Ordinance is set for the ____ day of ____________,
2021, in the Council Chambers of the Vail Municipal Building, Vail, Colorado.
_____________________________
Dave Chapin, Mayor
ATTEST:
____________________________
Tammy Nagel, Town Clerk
READ AND APPROVED ON SECOND READING AND ORDERED PUBLISHED
this ____ day of ________________, 2021.
_____________________________
Dave Chapin, Mayor
ATTEST:
____________________________
Tammy Nagel, Town Clerk
May 4, 2021 - Page 107 of 113
Booth Lake Trailhead- Parking Lot ClosedTo All Vehicles -
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Last Modified: April 29, 2021May 4, 2021 - Page 108 of 113
From:Tammy Nagel
To:Stephanie Bibbens
Subject:FW: double parking fees booth trailhead
Date:Monday, May 3, 2021 9:00:23 AM
Attachments:image001.png
image006.png
image007.png
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Tammy Nagel
Town Clerk’s Office
Town Clerk
75 S. Frontage Road W.
Vail, Colorado 81657
970.479.2136
vailgov.com
From: Katie Boone <katie@ktboone.com>
Sent: Monday, May 3, 2021 8:48 AM
To: PublicInputTownCouncil <publicinput.vailtowncouncil@vailgov.com>
Subject: double parking fees booth trailhead
Dear all,
As a resident on Booth Falls Road I have had my share of dealings with individuals violating parking
on our street and in our condo parking lots. I am very curious to see how the closure of the
trailhead parking lot this summer will impact the traffic in the area.
Nonetheless I am opposed to doubling the parking fees for violations around the area. Most often
the violations are due to individuals “not knowing better” – and most are tourists from out of the
area. These kind of fines, I believe are more onerous than effective leaving our guests with a bad
May 4, 2021 - Page 109 of 113
taste. To mark the signs as “FINES DOUBLED” reflects an unfriendliness and reflects a punishing
attitude by the town. I understand fines doubled in work zones where traffic is flowing and lives are
at risk, but on our street?!?!? Closing the trailhead parking is going to be disruptive enough, having
clear signs of where folks can park and how to access the trailhead is reasonable. But do we really
need to tell guests we are going to be nasty if they park somewhere which is not allowed.
Thanks for your consideration.
Katie Boone
Boone & Associates
3094 Booth Falls Road #1
Vail, CO 81657
May 4, 2021 - Page 110 of 113
From:Tammy Nagel
To:Stephanie Bibbens
Subject:FW: Implement Increased Parking Penalties Around Booth Creek Trailhead
Date:Monday, May 3, 2021 9:00:16 AM
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Tammy Nagel
Town Clerk’s Office
Town Clerk
75 S. Frontage Road W.
Vail, Colorado 81657
970.479.2136
vailgov.com
From: Barbara Keller <outlook_385CE9441EECBD7F@outlook.com>
Sent: Saturday, May 1, 2021 4:06 PM
To: Council Dist List <TownCouncil@vailgov.com>
Subject: Implement Increased Parking Penalties Around Booth Creek Trailhead
Mayor Chapin and Council Members,
Thanks for the consideration of increasing the penalties. I hear that many are not issued a ticket and
only a warning. That will not change behaviors.
We know the impact of significant increased traffic on the Booth Creek Trail and I applaud your
efforts to help preserve our environment.
May 4, 2021 - Page 111 of 113
Thanks,
Barbara Keller
2875 Manns Ranch Road
Sent from Mail for Windows 10
May 4, 2021 - Page 112 of 113
VA I L TO W N C O UNC I L A G E ND A ME MO
I T E M /T O P I C: A djournment 8:45 pm (estimate)
May 4, 2021 - Page 113 of 113