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HomeMy WebLinkAbout2021-05-04 Agenda and Supporting Documentation Town Council Afternoon Meeting Agenda VAIL TO W N C O U N C IL R E G U L AR ME E T IN G Agenda Virtual 1:00 P M, May 4, 2021 Meeting to be held Virtually (access H igh Five Access Media livestr eam https://www.highfivemedia.org/live-five the day of the meeting and visit https://www.vailgov.com/town-council to participate in public comment) Notes: Times of items are approximate, subject to change, and c annot be relied upon to determine what time Council will consider an item. Public c omment on any agenda item may be solicited by the Town Council. 1.S ite Visits 1.1.Vail Health Facility Tour East W ing Lobby 80 South Frontage Road W est 60 min. Presenter(s): W ill Cook, Vail Health Exec utive officer; Chris Lindley, Vail Health C hief Population Health Offic er and Craig Cohn, Vail Health C hief Real Estate Development Officer 2.Br eak from 2:00 pm - 2:30 pm 3.E xecutive Session 3.1.Executive Session pursuant to C.R.S. § 24-6-402(4)(a)(e) conc erning the purchase, ac quisition, lease, transfer, or sale of any real, personal, or other property interest; and to determine positions, develop a negotiating strategy and instruct negotiators regarding: 1) the Timber Ridge Master Lease between the Town and The Vail C orporation dba Vail Assoc iates, I nc .; and 2) a potential real property ac quisition by the Town. 60 min. Presenter(s): Matt Mire, Town Attorney 4.The Afternoon Regular Meeting will reconvene at 3:30 p.m 5.P resentation / Discussion 5.1.AI PP Program & Ford P ark Art Space update/discussion 30 mins Presenter(s): Molly Eppard, A I P P C oordinator Bac kground: I nformational update on Art in Public Plac es (A I PP) installations and programs during 2020, as well as upcoming summer 2021 projects. A I P P will update the progress of the evaluations by Harry Teague Architec ts (HTA) on the Ford Park Art Spac e designated to A I PP per the 2013 Ford Park Master Plan. 5.2.Vail C hapel 50th Anniversary I mprovements Update.20 min. Presenter(s): Matt Gennett, Community Development Director; Pastor Tim W ilbanks, President of the Vail Religious Foundation Mic hael Suman, May 4, 2021 - Page 1 of 158 Projec t Architec t and P rojec t Team Leader Action Requested of Counc il: No action is requested on the part of the Town Council at this time. Bac kground: The applic ant’s team appeared before the Town C ounc il on Oc tober 16, 2018 to request permission to go through the planning process for the renovation of the landsc aping and seating areas loc ated between Gore Creek and the chapel buildings. 5.3.Review Ec onomic Recovery P rograms assoc iated with P ublic Right of W ays 30 min. Presenter(s): Scott Robson, Town Manager Action Requested of Counc il: I nformational with request for c ounc il feedback. Bac kground: The Vail E conomic Recovery Task Force group c ontinues to study the implications of a number of the economic rec overy programs that are c urrently using town public rights of way. More spec ific ally the information will address consumption areas, use of tents (temporary struc tures), and extended patios. There has been interest in try ing to continue a number of these programs, however, there are some safety and code impacts that will be reviewed, along with some suggested next steps. 5.4.816 W est Forest Road Development Update 5 min. Presenter(s): Tom Kassmel, Town Engineer Action Requested of Counc il: Review update and provide staff with any comments or c oncerns. Bac kground: The developer of 816 and 826 W est Forest Road had previously requested a land swap with the Town to provide better ac cess to their property. Since that time they have revised their acc ess and reduc ed their request to a standard Town Revocable Right of W ay Permit. Staff Rec ommendation: P rovide staff with any comments or conc erns 6.D R B / PEC Update 6.1.D RB / P E C Update 5 min. Presenter(s): Matt Gennett, Community Development Director 7.Information U pdate 7.1.Vail Polic e Department A nnual Report for 2020 7.2.VLHA Minutes April 13, 2021 7.3.April Revenue Update 7.4.VLMD A C Minutes - March 8.Matters from Mayor, Council and Committee Reports (10 min.) 9.Recess 9.1.Rec ess 5:10 pm (estimate) May 4, 2021 - Page 2 of 158 Meeting agendas and materials c an be ac cessed prior to meeting day on the Town of Vail website www.vailgov.com. All town council meetings will be streamed live by High Five Ac cess Media and available for public viewing as the meeting is happening. The meeting videos are also posted to High Five Ac cess Media website the week following meeting day, www.highfivemedia.org. Please call 970-479-2136 for additional information. Sign language interpretation is available upon request with 48 hour notification dial 711. May 4, 2021 - Page 3 of 158 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C : Vail Health F acility Tour E ast W ing L obby 80 South Frontage R oad West P RE S E NT E R(S ): W ill Cook, Vail Health E xecutive of f icer; Chris L indley, Vail Health Chief P opulation Health Officer and C raig Cohn, Vail Health C hief Real E state Development Officer May 4, 2021 - Page 4 of 158 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C : E xecutive S ession pursuant to C.R.S . § 24-6-402(4)(a)(e) concerning the purchase, acquisition, lease, transfer, or sale of any real, personal, or other property interest; and to determine positions, develop a negotiating strategy and instruct negotiators regarding: 1) the Timber Ridge Master L ease between the Town and T he Vail Corporation dba Vail Associates, I nc.; and 2) a potential real property acquisition by the Town. P RE S E NT E R(S ): Matt Mire, Town A ttorney May 4, 2021 - Page 5 of 158 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C : A I P P P rogram & F ord P ark Art Space update/discussion P RE S E NT E R(S ): Molly E ppard, A I P P Coordinator B AC K G RO UND: I nf ormational update on Art in P ublic P laces (A I P P ) installations and programs during 2020, as well as upcoming summer 2021 projects. A I P P will update the progress of the evaluations by Harry Teague A rchitects (HTA ) on the Ford P ark A rt S pace designated to A I P P per the 2013 F ord Park Master P lan. AT TAC H ME N TS : Description Memo Update Vail Art Cottage 1 Vail Art Cottage 2 May 4, 2021 - Page 6 of 158 To: Town Council From: Molly Eppard, Art in Public Places Coordinator, Art in Public Places Board Date: 04/27/21 Subject: Art in Public Places Programs and Ford Park Art Space Update I. ITEM/TOPIC Informational update on Art in Public Places (AIPP) installations and programs during 2020, as well as upcoming summer 2021 projects. AIPP will update the progress of the evaluations by Harry Teague Architects (HTA) on the Ford Park Art Space designated to AIPP per the 2013 Ford Park Master Plan. II. PURPOSE The purpose of this item is to: • Provide information on AIPP 2020 programs and installations and forthcoming projects. • Discuss progress and evaluation of the facility in Ford Park as a viable working artist studio and community space designated for the visual arts. • Receive Town Council direction regarding next steps in pursuing the Ford Park Art Space as an accessible and code compliant structure for the purposes of visual arts programing. III. BACKGROUND The Art Space building was the summer home of Kansas wheat farmers Henry and Leona Anholtz - perhaps the first of Vail’s second homes. The building is approximately 14’ wide x 26’ long comprising 364+/- gross sf. AIPP was created to further the arts and art education in the valley. The initial concept of the Art Space was to create a facility to provide studio space for visiting artists, to hold lectures, educational programs and workshops, and to provide gallery space for temporary exhibits. AIPP has examined utilizing this space as a facility for the visual arts since 2003. Many alterations have taken place on the structure over the years and it was ultimately used by the VRD for storage. In December 2016 a donation of $50,000 May 4, 2021 - Page 7 of 158 Town of Vail Page 2 allocated towards the art space was received from East West Partners as a part of their mitigation for Manor Vail. At that time the AIPP Board began to reexplore the benefits of a dedicated visual arts space in Vail. Since then, the AIPP Board reviewed many artist residency programs and dedicated art facilities around the country, as well as in other neighboring mountain towns including: Aspen, Anderson Ranch – Aspen/Snowmass, Basalt, Breckenridge, Carbondale, Crested Butte, Salida, Steamboat, Telluride and Jackson Hole. It was noted a dedicated space for the visual arts is greatly missing in Vail and worth pursuing further. Ford Park has always served as the cultural hub of activity in Vail, including Bravo!, Vail Dance, Vail Jazz, VVF concerts, Betty Ford Alpine Gardens Education Center and multiple art installations. The repurposing of this unused facility will both enhance the visual arts community in Vail, locally, nationally, and internationally. The improvements of the playground restrooms in Ford Park and building the Betty Ford Alpine Garden Education Center will make the construction of an arts space in this location more viable given the new water and sewer line now in proximity of the area. The creation of the Art Space was anticipated in the 2013 Ford Park Master Place: The Creekside area is a narrow strip of land south of Betty Ford Way and north of Gore Creek. A few small structures (i.e. the “art shack”, an open-air picnic shelter) are located in this area. Art in Public Places (AIPP) may pursue remodeling or enhancing the art shack at some point in the future. AIPP had placed permanent art installations in this area and also runs summer art programs in this part of the Park. Art programs may include activities such as interactive events, educational and participatory activities, and temporary art installations. The passive use and the limited number of permanent improvements within this area make it an excellent transition to the more natural, undisturbed Gore Creek Preservation Sub-area. In 2019, AIPP and TOV staff worked with Harry Teague Architects (HTA) who evaluated the existing conditions, structural integrity, and provided recommendations for repurposing the space into a code compliant working artist studio and gallery. The firm has great experience in reimaging similar spaces for artistic purposes including the world-renowned Anderson Ranch in Snowmass. (Evaluation Report Attached) Uses and Needs Assessment: Following is the uses and needs assessment for the Art Space created by the AIPP Board to outline requirements for the facility as an artist’s studio and space for arts programming. Purpose of the Art Space: 1. Provide artist working studio space 2. Provide temporary gallery space 3. Provide space for community classes and workshops 4. Provide space for lectures and demonstrations May 4, 2021 - Page 8 of 158 Town of Vail Page 3 Uses: Studio for artists as follows: • Production of art and/or craft by artist • Communication between artist and public • Opportunity for public to observe working artist • Display of work produced by the artist General gallery space: • Wall hung • Ceiling hung • Free standing • Pedestal • Portable shelving • Small community workshop space – 24 people as allowed per building code • Small assembly space – 35-40 people as allowed per building code • Outdoor gathering space Arts and Crafts Easily Accommodated: • Painting • Drawing • Sculpture • Collage • Mosaic • Mixed media • Papermaking • Non welded metalwork • Jewelry • Graphic • Photography, digital • Filmmaking • Textiles • Printmaking • Woodworking, small scale • Plastic Arts, 3D Printing May 4, 2021 - Page 9 of 158 Town of Vail Page 4 IV. OPTIONS EVALUATED Following are options by HTA for updating or replacing the existing building for use as an art studio and programming space. • Option 1 - Minimal version: Move structure, build new foundation, replace on new foundation, stabilize structure, add basic electrical wiring, insulate within existing framing provide interior surfaces with minimal improvements. (HTA) • Option 2 - Basic accommodation of Arts activities within existing structure to preserve some of the existing structure for historic reasons: Move structure, build new foundation, replace on new foundation, restore and remodel existing structure with new features such as accessible bathroom, utility sink, chair and art supply storage, a large west window, new entrance and porch, new larger windows and possible skylights. Reinforce roof and wall structure and insulate. Add electric forced air heat and mechanical ventilation with an energy recovery unit, and possibly radiant heat. Cost varies with the inclusion of the various amenities, but the refurbish and restoration and remodeling process is the most expensive. (HTA) • Option 3 - Demolish existing structure and build a new structure on a new foundation that resembles the existing building, but has the features and systems to accommodate all the anticipated arts needs. This new structure could be somewhat larger than the existing structure, but would be similar enough in shape, and materials to be mistaken for the original. Overall cost will vary depending on the scale and amenities, but the process is the least cost per conditioned space. (HTA) AIPP Board & Staff Recommendation Based on HTA Option 3: • Given the expense of working within and modifying an imperfect existing structure, with pretty much no useful components, it makes by far the most sense from an economic standpoint to build a new structure from scratch. In addition, a new somewhat larger building could be designed within the site parameters and accommodate the anticipated arts uses. V. COST AND FUNDING Based on a construction cost per square foot, final design and construction documents, FFE, permits, construction management and site work we believe the project will cost $850,000 including the contingency. AIPP would allocate $250,000 from existing funds in the AIPP “destination art” account towards this project. AIPP would like to request the balance of $600,000 funding from the RETT budget. May 4, 2021 - Page 10 of 158 Town of Vail Page 5 VI. ACTION REQUESTED OF COUNCIL Provide direction to AIPP for the designated Art Space in Ford Park to be repurposed into a viable and dedicated visual arts facility for the community. VII. AIPP BOARD & STAFF RECOMMENDATION AIPP Board & Staff recommends pursuing further design development for option 3 with Harry Teague Architects within the site parameters and proceed to construction documents for a 2022 Town of Vail project. Final budget authorization will take place during the 2022 budget process. Final project award by Vail Town Council will take place in early 2022. May 4, 2021 - Page 11 of 158 PRESENTATION BY Molly Eppard, AIPP Coordinator Kathy Langenwalter, AIPP Board Co-Chair Art in Public Places Programs and Ford Park Art Space UpdatesAIPP Board Members: Kara Woods, Kathy Langenwalter, Susanne Graf, Tracy Gordon, and Courtney St. John May 4, 2021 - Page 12 of 158 Town of Vail Art in Public Places Collection, Installations, and Programs Summer/Fall 2020: •Ladies Fancywork Society at Vail Public Library •Murals at Vail Village Parking Structure •Golf & Nordic Clubhouse •Local Artist Amy Dose at Art Walks •Relocation of Seibert Memorial 14th Annual Vail Winterfest: •Lanterns created by 1st –4th grade students from Vail Mountain School •Virtual Lantern Workshops •Ice and Light Installation Summer 2021: •Installations & Programming •Stephen’s Park Art •Golf & Nordic Clubhouse sculpture •Summervail Art Workshop/Vail Symposium program collaboration Town of Vail | Art in Public Places | artinvail.com May 4, 2021 - Page 13 of 158 Public Art in Safe and Socially Distanced Outdoor Locations Ladies Fancywork Society at Vail Public Library Town of Vail | Art in Public Places | artinvail.com May 4, 2021 - Page 14 of 158 Ladies Fancywork Society at Vail Public Library Town of Vail | Art in Public Places | artinvail.com The Ladies Fancywork Society adorned the front entrance and atrium of the Vail Public Library with a large-scale crocheted yarn installation titled The Hatchery. For three months the collective crocheted over 250 square feet to bring approximately 20 playful wonderland creatures to Vail. The four crochet-creating friends began transforming unexpected objects in the dark of night with installations around Denver. Their work was noticed by many art enthusiasts, ultimately bringing the collective’s creations to the forefront of the public art scene. Their fanciful acrylic yarn creations have been commissioned by the Denver Art Museum, as well as the Museum of Contemporary Art, while maintaining their street credibility with invitations to CRUSH WALLS in Denver’s Rino district. Town of Vail | Art in Public Places | artinvail.com May 4, 2021 - Page 15 of 158 Summer Public Art Murals at Vail Village Parking Structure Spaces prior to murals Town of Vail | Art in Public Places | artinvail.com May 4, 2021 - Page 16 of 158 Summer Public Art Murals at Vail Village Parking Structure Jason T. Graves and Remington Robinson The painting duo Jason T. Graves and Remington Robinson enlivened the main entrance and top deck of the Vail Village parking structure throughout the summer with their large-scale signature style murals. Their creative concepts, precise pattern work, dramatic realism, and soothing color theory result in art that is highly accessible to a broad range of tastes. With over 70+ murals they have created collaboratively and as individuals, Vail is delighted to share their work with the community. While the interior mural evokes a sense of movement and flow as you enter the structure, the large realistic murals of a Summer and Winter Dahlia reflect their traditional style. Town of Vail | Art in Public Places | artinvail.com May 4, 2021 - Page 17 of 158 Summer Public Art Murals at Vail Village Parking Structure Jason T. Graves and Remington Robinson Town of Vail | Art in Public Places | artinvail.com May 4, 2021 - Page 18 of 158 Summer Public Art Murals at Vail Village Parking Structure Jason T. Graves and Remington Robinson Town of Vail | Art in Public Places | artinvail.com May 4, 2021 - Page 19 of 158 Golf and Nordic Clubhouse Interior Enhancements A hand carved wood installation within the main stairwell at the Golf and Nordic Clubhouse by Mexican artist Emilio García Plascencia titled In Praise of Shadows. Town of Vail | Art in Public Places | artinvail.com May 4, 2021 - Page 20 of 158 Summer Art Walks Live Painting Activation by Local Artist Amy Dose Town of Vail | Art in Public Places | artinvail.com May 4, 2021 - Page 21 of 158 Relocation of Seibert Memorial Pete’s Dream to Mountain Plaza Town of Vail | Art in Public Places | artinvail.com May 4, 2021 - Page 22 of 158 Fourteenth Annual Vail Winterfest Sponsored with Doe Browning Lantern Display, Virtual Lantern Workshop, Ice and Light Installation •Highlighting community, connection, and unity, an installation of 20 illuminated ice sculptures representing lanterns from across the globe was installed on the Gore Creek Promenade. This picturesque setting allowed for a socially distanced art experience. The variety of sculpted lanterns reflected Vail's presence as an international mountain resort community, showcasing influences from Vail's friendship cities including Yamanouchi, Japan; San Miguel de Allende, Mexico; and St. Moritz, Switzerland. •Premiering alongside the ice sculptures was an exhibition of over 100 lanterns created by Vail Mountain School first through fourth grade students. The International Bridge was the perfect location to display the vibrant hand painted lanterns representing our year- round Vail community. •Art in Public Places invited guests and residents to create their own lantern through video instruction with Alpine Arts Center. Over 300 complimentary lantern kits were provided through Art in Public Places. Lanterns were encouraged to be displayed on a shepherd hooks placed in the four corner planter beds of the International Bridge. Town of Vail | Art in Public Places | artinvail.com May 4, 2021 - Page 23 of 158 Fourteenth Annual Vail Winterfest Sponsored with Doe Browning Ice and Light Installation Town of Vail | Art in Public Places | artinvail.com Town of Vail | Art in Public Places | artinvail.com May 4, 2021 - Page 24 of 158 Fourteenth Annual Vail Winterfest Sponsored with Doe Browning Ice and Light Installation Town of Vail | Art in Public Places | artinvail.com Town of Vail | Art in Public Places | artinvail.com May 4, 2021 - Page 25 of 158 Fourteenth Annual Vail Winterfest Sponsored with Doe Browning Lantern Display & Virtual Workshops Town of Vail | Art in Public Places | artinvail.com May 4, 2021 - Page 26 of 158 Fourteenth Annual Vail Winterfest Sponsored with Doe Browning Lantern Display & Virtual Workshops Town of Vail | Art in Public Places | artinvail.com May 4, 2021 - Page 27 of 158 Stephen’s Park –Artistic Elements by Ben Roth Installation May 2021 Town of Vail | Art in Public Places | artinvail.com May 4, 2021 - Page 28 of 158 Summer 2021 Programs and Installations Olive Moya at the Vail Village Transportation Center Town of Vail | Art in Public Places | artinvail.com May 4, 2021 - Page 29 of 158 Summer 2021 Programs and Installations Pedro Barrios & Jaime Molina at Dobson Ice Arena Town of Vail | Art in Public Places | artinvail.com May 4, 2021 - Page 30 of 158 Summer 2021 Programs and Installations Floyd Elzinga at Vail Golf & Nordic Clubhouse Pinecone Sculpture in Cor-ten Steel 96 inches high x 50 inches wide Town of Vail | Art in Public Places | artinvail.com May 4, 2021 - Page 31 of 158 Ford Park Art Space Update Town of Vail | Art in Public Places | artinvail.com Town of Vail | Art in Public Places | artinvail.com May 4, 2021 - Page 32 of 158 Ford Park Art Space 2013 Ford Park Master Plan Town of Vail | Art in Public Places | artinvail.com Per the Ford Park Master Plan:The Creekside area is a narrow strip of land south of Betty Ford Way and north of Gore Creek.A few small structures (i.e. the “art shack”, an open air picnic shelter) are located in this area. Art in Public Places (AIPP) may pursue remodeling or enhancing the art shack at some point in the future. AIPP had placed permanent art installations in this area and also runs summer art programs in this part of the Park. Art programs may include activities such as interactive events, educational and participatory activities, and temporary art installations. The passive use and the limited number of permanent improvements within this area make it an excellent transition to the more natural, undisturbed Gore Creek Preservation Sub -area. The existing structure was the summer house of Kansas wheat farmers Henry and Leona Anholtz. The building is approximately 14’ wide x 26’ long comprising 364+gross square ft. Town of Vail | Art in Public Places | artinvail.com May 4, 2021 - Page 33 of 158 Ford Park Art Space Update Town of Vail | Art in Public Places | artinvail.com Purpose of a dedicated Art Space: •Visiting artist working studio •Gallery & exhibition space •Workshop & instructional space •Lecture & talk space Town of Vail | Art in Public Places | artinvail.com May 4, 2021 - Page 34 of 158 Ford Park Art Space Visual Art Spaces in Mountain Towns Town of Vail | Art in Public Places | artinvail.com •Aspen https://www.redbrickaspen.com/ https://www.aspenartmuseum.org/about •Anderson Ranch –Aspen/Snowmass https://www.andersonranch.org/ •Basalt –The Art Base https://theartbase.org/ •Breckenridge https://www.breckcreate.org/ •Carbondale https://www.carbondalearts.com •Crested Butte https://crestedbuttearts.org/ •Steamboat https://www.steamboatcreates.org/ https://steamboatartmuseum.org/ •Telluride https://www.telluridearts.org/studio-space •Jackson Hole https://artassociation.org/ Town of Vail | Art in Public Places | artinvail.com May 4, 2021 - Page 35 of 158 Ford Park Art Space Report and Evaluation by Harry Teague Architects Town of Vail | Art in Public Places | artinvail.com May 4, 2021 - Page 36 of 158 Ford Park Art Space Report and Evaluation by Harry Teague Architects Town of Vail | Art in Public Places | artinvail.com VAIL ARTS CABIN POTENTIAL PROJECT OPTIONS Three basic options for consideration to make a space that might be useful for arts programs. Option 1 -Minimal version: Move structure, build new foundation, replace on new foundation, stabilize structure, add basic electrical wiring, insulate within existing framing provide interior surfaces with minimal improvements. (HTA) Option 2 -Basic accommodation of Arts activities within existing structure to preserve some of the existing structure for historic reasons: Move structure, build new foundation, replace on new foundation, restore and remodel existing structure with new features such as accessible bathroom, utility sink, chair and art supply storage, a large west window, new entrance and porch, new larger windows and possible skylights. Reinforce roof and wall structure and insulate. Add electric forced air heat and mechanical ventilation with an energy recovery unit, and possibly radiant heat. Cost varies with the inclusion of the various amenities, but the refurbish and restoration and remodeling process is the most expensive. (HTA) Town of Vail | Art in Public Places | artinvail.com May 4, 2021 - Page 37 of 158 Ford Park Art Space Report and Evaluation by Harry Teague Architects Town of Vail | Art in Public Places | artinvail.com VAIL ARTS CABIN POTENTIAL PROJECT OPTIONS Three basic options for consideration to make a space that might be useful for arts programs. Option 3 -Demolish existing structure and build a new structure on a new foundation that resembles the existing building, but has the features and systems to accommodate all the anticipated arts needs. This new structure could be somewhat larger than the existing structure, but would be similar enough in shape, and materials to be mistaken for the original. Overall cost will vary depending on the scale and amenities, but the process is the least cost per conditioned space. (HTA) Town of Vail | Art in Public Places | artinvail.com May 4, 2021 - Page 38 of 158 Ford Park Art Space Report and Evaluation by Harry Teague Architects AIPP Board & Staff Recommendation Based on HTA Option 3: Given the expense of working within and modifying an imperfect existing structure, with pretty much no useful components, it makes by far the most sense from an economic standpoint to build a new structure from scratch. In addition, a new somewhat larger building could be designed within the site parameters and accommodate the anticipated arts uses. Town of Vail | Art in Public Places | artinvail.com May 4, 2021 - Page 39 of 158 Ford Park Art Space Potential Design Concepts by Harry Teague Architects Town of Vail | Art in Public Places | artinvail.com Town of Vail | Art in Public Places | artinvail.com May 4, 2021 - Page 40 of 158 Ford Park Art Space Potential Design Concepts by Harry Teague Architects Town of Vail | Art in Public Places | artinvail.com Town of Vail | Art in Public Places | artinvail.com May 4, 2021 - Page 41 of 158 Ford Park Art Space Funding and Further Design Development COST AND FUNDING Based on a construction cost per square foot, final design and construction documents, FFE, permits, construction management and site work we believe the project will cost $850,000 including the contingency. AIPP would allocate $250,000 from existing funds in the AIPP “destination art” account towards this project. AIPP would like to request the balance of $600,000 funding from the RETT budget. ACTION REQUESTED OF COUNCIL Provide direction to AIPP for the designated Art Space in Ford Park to be repurposed into a viable and dedicated visual arts facility for the community. AIPP BOARD & STAFF RECOMMENDATION AIPP Board & Staff recommends pursuing further design development for option 3 with Harry Teague Architects and proceed to construction documents for a 2022 Town of Vail project. Final budget authorization would take place during the 2022 budget process. Final project award by Vail Town Council would take place in early 2022. Town of Vail | Art in Public Places | artinvail.com May 4, 2021 - Page 42 of 158 Art in Public Places in the Vail Community Town of Vail | Art in Public Places | artinvail.com Town of Vail | Art in Public Places | artinvail.com May 4, 2021 - Page 43 of 158 Art in Public Places in the Vail Community Town of Vail | Art in Public Places | artinvail.com May 4, 2021 - Page 44 of 158 Art in Public Places in the Vail Community Town of Vail | Art in Public Places | artinvail.com May 4, 2021 - Page 45 of 158 Art in Public Places in the Vail Community Town of Vail | Art in Public Places | artinvail.com May 4, 2021 - Page 46 of 158 Art in Public Places in the Vail Community Town o Vail | Art in Public Places | artinvail.com Town of Vail | Art in Public Places | artinvail.com May 4, 2021 - Page 47 of 158 Art in Public Places in the Vail Community Town of Vail | Art in Public Places | artinvail.com May 4, 2021 - Page 48 of 158 Art in Public Places in the Vail Community Town of Vail | Art in Public Places | artinvail.com May 4, 2021 - Page 49 of 158 Art in Public Places in the Vail Community Town of Vail | Art in Public Places | artinvail.com May 4, 2021 - Page 50 of 158 Thank you May 4, 2021 - Page 51 of 158 www.harryteaguearchitects.com 970 927 4862 info@teaguearch.com HARRY TEAGUE ARCHITECTS May 4, 2021 - Page 52 of 158 www.harryteaguearchitects.com 970 927 4862 info@teaguearch.comPage 1 HARRY TEAGUE ARCHITECTS81808 1 8 2 81848 1 8 6 81888 1 9 0 8 1 9 2 8 1 9 481948196 8 1 9 68198 8 1 9 8 2 5 10 40 SITE PLAN May 4, 2021 - Page 53 of 158 www.harryteaguearchitects.com 970 927 4862 info@teaguearch.comPage 2 HARRY TEAGUE ARCHITECTS VAIL ARTS CABIN EVALUATION REPORT: EXTERIOR Existing condition analysis - 8/14/19 Field trip Observations Siding: Most of the narrow siding seems in fairly good shape with the exception of the siding close to grade where some of it is actually below grade. (fig.1) This siding has rotted out some. Sections of the rim joist and sill plate are also below grade and are rotten as well. (fig.2) Looks like the surrounding grade was elevated higher than the original at some point. The triangular gable ends are shingled with wood shingles which are unlikely to be original. (fig.3) Roof: The roof material while not “historic” seems to be in fairly good shape in general and will probably last for several more years. (fig.4) Windows: The widows appear to have been replaced fairly recently and are in decent shape. They would, however, probably not comply with current energy codes. fig.2fig.1 fig.4 fig.3 May 4, 2021 - Page 54 of 158 www.harryteaguearchitects.com 970 927 4862 info@teaguearch.comPage 3 HARRY TEAGUE ARCHITECTS VAIL ARTS CABIN EVALUATION REPORT: INTERIOR Structure/Foundations: The foundations, while they appear not to have shifted too much, are minimal, close to grade, and not below frost. (fig.5) As a result the framing they support have become rotten. A new perimeter foundation with footers below frost and top 6 to 8 inches above grade will be a necessary first step in stabilizing what is left of the original structure. Floor: The floor structure which is very close to the dirt in the minimal “crawlspace” is rotten and deformed in many places especially on the east side, and will have to be entirely replaced once the building has been re-founded. (fig.6) Walls: The walls have a very unusual structure comprised of 2x2 studs and 1x sheathing. (fig.7) They seem to be in good enough shape and might be adequate structurally. They have served so far. On the other hand they provide no space for insulation and they would most likely be “sistered” with 2x6 members anyway. While interesting as an historic feature, the structure would not be visible unless the reinforcement and insulation happened on the exterior. The exposed 2x2s on the interior would be interesting but not very functional for art. Roof: The roof structure is a bizarre combination of 2x4 rafters supplemented with randomly placed vertical props. (fig.8) It has, of course, lasted until now without noticeable deformation, but would have to be seriously reinforced with sistered joists and ties to accommodate the additional snow loads of insulated space. Surfaces: most of the interior surfaces have been removed and the small amount remaining are not of historic value. Mechanical: There is evidence of some gas wall heaters, but all the equipment has been removed. The roof is framed to allow for a chimney in the approximate middle of the space but the masonry or other chimney structures have been removed. (fig.9) Electrical: Any remaining existing wiring is not functional. Plumbing: The existing building does not appear to have had any plumbing. fig.8 fig.7 fig.9 fig.5 fig.6 May 4, 2021 - Page 55 of 158 www.harryteaguearchitects.com 970 927 4862 info@teaguearch.comPage 4 HARRY TEAGUE ARCHITECTS VAIL ARTS CABIN POTENTIAL PROJECT OPTIONS Potential Project Options: We present three basic options for your consideration to make a space that might be useful for arts programs. 2. 1. 3. Minimal version: Move structure, build new foundation, replace on new foundation, stabilize structure, add basic electrical wiring, insulate within existing framing, provide interior surfaces with minimal improvements. Least cost. (model 1) Basic accommodation of Arts activities within existing structure to preserve some of the existing structure for historic reasons: Move structure, build new foundation, replace on new foundation, restore and remodel existing structure with new features such as accessible bathroom, utility sink, chair and art supply storage, a large west window, new entrance and porch, new larger windows and possible skylights. Reinforce roof and wall structure and insulate. Add electric forced air heat and mechanical ventilation with an energy recovery unit, and possibly radiant heat. Cost varies with the inclusion of the various amenities, but the refurbish and restoration and remodeling process is the most expensive. (model 2) Demolish existing structure and build a new structure on a new foundation that resembles the existing building, but has the features and systems to accommodate all the anticipated arts needs. This new structure could be somewhat larger than the existing structure, but would be similar enough in shape, and materials to be mistaken for the original. Overall cost will vary depending on the scale and amenities, but the process is the least cost per conditioned space. May 4, 2021 - Page 56 of 158 www.harryteaguearchitects.com 970 927 4862 info@teaguearch.comPage 5 HARRY TEAGUE ARCHITECTS This version would involve the minimal amount of cost to stabilize the existing structure, but would not result in a space that would be very useful as an arts facility as it would not have a bathroom, heat, or ventilation. The most minimal version would have a new foundation with crawlspace, a new flat floor, and some new lighting. The existing structure would be reinforced only as required, original surfaces removed, and the remaining structure painted white to brighten space. It would not have plumbing, heat or only minimal heat so it would not need to be insulated. This version would only be able to be used in the summer. Its purpose would be to preserve and stabilize the “historic” structure and retain some possibility for arts use or storage. Version 2 would attempt to make the most useful space possible for arts activities within the confines of the existing structure. In this case some of the purely historic qualities would be sacrificed in order to make a functional arts facility. From the outside the building would look pretty much the way it does now with the exception of a porch entry, a large west window for light, and longer windows in general. Other exterior modifications might include skylights, metal roof, new paint scheme, and ventilation vents. Inside there would be an accessible bathroom, utility sink and counter, supply and stacking chair storage. Plumbing would probably mean the space would be winterized, insulated, and then ventilated with an energy recovery system. Insulation if placed in the walls would reduce the amount of floor area significantly or if done on the outside would add some bulk to the exterior historic proportions. The resulting space could accommodate a single artist in residence or workspace at folding tables for 12 to 16 at folding tables. Working in and around the existing structure would no doubt involve considerable expense depending on how much of the existing structure would have to remain. “Sistering” the rafters and studs is a tedious labor-intensive operation and in the end would be invisible. As previously mentioned the floor joists and flooring will have to be replaced in any case. The only reason for approach #2 would be to retain as much original historic material as possible or to save particular historic features. Given the expense of working within and modifying an imperfect existing structure, with pretty much no useful components, it makes by far the most sense from an economic standpoint to build a new structure from scratch. The new building could be exactly like the existing one, or it could incorporate the new features proposed in alternative #2, or it could be slightly larger to provide more space yet retain similar proportions and window configurations. A new building of this type, even if somewhat larger, would be considerably less expensive, and could be designed to accommodate the anticipated arts uses more closely. We are not in a position to assess the historic value of the cabin, or which of its qualities the town of Vail values, but from a purely economic point of view, it makes much more sense to demolish the structure and build from scratch. We have included a couple of very rough sketches to illustrate how a new structure might add significantly to the useful area. It would pretty much double the useful area with an addition that is basically the same shape as the original repeated to the north, and connected with a “transparent” (glass) section. The glass section would make a clear separation between the historic resource and the new construction and provide light to the workspace. Also the illustration shows the possibility of opening up the entire end of the new portion with glass towards the flat grassy area to the north allowing activities to flow out doors. VAIL ARTS CABIN EVALUATION OF ALTERNATIVES 2. 1. 3. May 4, 2021 - Page 57 of 158 www.harryteaguearchitects.com 970 927 4862 info@teaguearch.comPage 6 HARRY TEAGUE ARCHITECTS 26'-1 1/4"5'-1 1/4" 31'-2 1/4"1'-9 3/4"10'2'-2 1/4"14'3 Page 7 1 Page 7 4 Page 7 2 Page 7 338 sq ft 4 8 1. EXISTING FLOOR PLAN May 4, 2021 - Page 58 of 158 www.harryteaguearchitects.com 970 927 4862 info@teaguearch.comPage 7 HARRY TEAGUE ARCHITECTS 4 8 EXISTING ELEVATIONS EASTNORTH WESTSOUTH 1. May 4, 2021 - Page 59 of 158 www.harryteaguearchitects.com 970 927 4862 info@teaguearch.comPage 8 HARRY TEAGUE ARCHITECTS8'4'-2"8'-1/2"2' 1'-10 1/2" 8' 6" 2'3'-8"5'-1 1/4" 35'-4 1/4" 6'-6"1'-9 3/4"10'2'-2 1/4"14'6'-2"4'-4"2'-10 1/2"1 PAGE 10 2 PAGE 10 3 PAGE 10 4 Page 9 3 Page 9 2 Page 9 1 Page 9 235 sq ft class: A3 (art gallery/lecture hall) Occupancy Load factor 7 net Occupancy Load: 33 4 8 2. ALTERNATIVE 2 PLAN May 4, 2021 - Page 60 of 158 www.harryteaguearchitects.com 970 927 4862 info@teaguearch.comPage 9 HARRY TEAGUE ARCHITECTS 4 8 EASTNORTH WESTSOUTH 2. ALTERNATIVE 2 ELEVATIONS May 4, 2021 - Page 61 of 158 www.harryteaguearchitects.com 970 927 4862 info@teaguearch.comPAGE 10 HARRY TEAGUE ARCHITECTS 4 8 2. ALTERNATIVE 2 SECTIONS May 4, 2021 - Page 62 of 158 www.harryteaguearchitects.com 970 927 4862 info@teaguearch.comPage 11 HARRY TEAGUE ARCHITECTS 2. ALTERNATIVE 2 PERSPECTIVE May 4, 2021 - Page 63 of 158 www.harryteaguearchitects.com 970 927 4862 info@teaguearch.comPage 12 HARRY TEAGUE ARCHITECTS 2. ALTERNATIVE 2 PERSPECTIVE May 4, 2021 - Page 64 of 158 www.harryteaguearchitects.com 970 927 4862 info@teaguearch.comPAGE 13 HARRY TEAGUE ARCHITECTS 3. ALTERNATIVE 3 SKETCH May 4, 2021 - Page 65 of 158 www.harryteaguearchitects.com 970 927 4862 info@teaguearch.comPAGE 14 HARRY TEAGUE ARCHITECTS 3. ALTERNATIVE 3 SKETCH May 4, 2021 - Page 66 of 158 May 4, 2021 - Page 67 of 158 May 4, 2021 - Page 68 of 158 May 4, 2021 - Page 69 of 158 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C : Vail C hapel 50th A nniversary I mprovements Update. P RE S E NT E R(S ): Matt Gennett, Community Development Director; P astor Tim W ilbanks, P resident of the Vail Religious F oundation Michael S uman, P roject A rchitect and P roject Team L eader AC T IO N RE Q UE S T E D O F C O UNC IL : No action is requested on the part of the Town Council at this time. B AC K G RO UND: T he applicant’s team appeared bef ore the Town C ouncil on October 16, 2018 to request permission to go through the planning process f or the renovation of the landscaping and seating areas located between Gore Creek and the chapel buildings. AT TAC H ME N TS : Description Staff Memor andum Attachment A. Applicant’s narrative, April 27, 2021 Attachment B. Pr operty Photos Attachment C. Existing Conditions, Februar y 15, 2021 Attachment D. D raft Master Plan, Februar y 15, 2021 Chapel Presentation May 4, 2021 - Page 70 of 158 TO: Vail Town Council FROM: Community Development Department DATE: May 4, 2021 SUBJECT: Vail Chapel 50th Anniversary Improvements Update I. SUMMARY Pastor Tim Wilbanks, President of the Vail Religious Foundation, and Michael Suman, Project Architect and Project Team Leader have requested an opportunity to update the Vail Town Council on the Vail Chapel 50th Anniversary Improvements. These improvements include new windows, door and roofs for the chapel and educational building, repaving and drainage improvements and a master plan for the landscape improvements, partially located on town-owned property. II. BACKGROUND/PROPOSAL The Vail Interfaith Chapel was constructed in 1968 with the dedication of the Chapel occurring in November of 1969. In 1998, the Planning and Environmental Commission (PEC), following an approval from the Town Council to proceed through the process, approved a conditional use permit for an expansion that includes an encroachment onto the adjacent town owned property The applicant’s team appeared before the Town Council on October 16, 2018 to request permission to go through the planning process for the renovation of the landscaping and seating areas located between Gore Creek and the chapel buildings. Staff from multiple departments including Public Works, Environmental and Community Development have worked closely with the applicant team through multiple iterations of the master plan. While additional modifications and alterations to the plan are anticipated, staff and the applicant are excited to provide an update to the Town Council on the Vail Chapel 50th Anniversary Improvements It is important to note that earlier complications due to the private covenants on the streamside parcel have been addressed and are no longer an obstacle to the plan as presented. May 4, 2021 - Page 71 of 158 Town of Vail Page 2 Please refer to the applicant’s narrative (Attachment A), site photos (Attachment B) and draft master plan for the landscape improvements (Attachment C), included for reference. The project is not currently scheduled for review by the Design Review Board. Review is anticipated later this year. III. ACTION REQUESTED No action is requested on the part of the Town Council at this time. IV. ATTACHMENTS A. Applicant’s narrative, April 27, 2021 B. Property photos, April 28, 2021 C. Existing Conditions, February 15, 2021 D. Draft Master Plan, February 15, 2021 May 4, 2021 - Page 72 of 158 michael@sumanarchitects.com 141 East Meadow Drive, Suite 211 o 970.479.7502 Vail, CO 81657 m 970.471.6122 April 27, 2021 Town Council Town Of Vail 75 South Frontage Road Vail, Colorado 81657 Re: Vail Interfaith Chapel Tract J improvements Dear Council Members, Over the past year, the Vail Religious Foundation(VRF) has been working on a 50th Anniversary Capital Campaign to make necessary upgrades to the Chapel, Ministry building and property as a whole. The mission statement of the campaign is: Secure the future of the Vail Interfaith Chapel as a spiritual and community center for the Town of Vail and the Vail Valley through improving the building’s structural integrity now and for the next 50 years. To assist the VRF in pursuing their improvement goals through the Town of Vail process, a project team including Suman Architects, Fieldscape Landscape Architecture, and Beck Building Company was assembled. A prioritized list of needs and goals has been defined and broken into three construction phases. Below is a list of the improvements associated with each construction phase. Phase 1 – Currently permitted and under construction  New Class A roof finish, snow retention and roof drainage systems for the Chapel and Ministry buildings  New Solar Panel System on Chapel and Ministry buildings  Replacement of first half of existing windows and doors at the Chapel building  Replacement of first half of paving and snow melt system for parking lot and entry drive Phase 2 – Currently permitted and will be constructed Fall 2021  Replacement of second half of existing windows and doors at the Chapel building  Replacement of second half of paving and snow melt system for parking lot and entry drive  Replacement of existing elevator Phase 3 – Currently in Design and starting Approval process  Upgrade Chapel electrical system  Upgrade Chapel HVAC system  Upgrade Chapel Interior Design and finishes  Upgrade Chapel entry doors and exterior stairs  New Tract J improvements along Gore Creek The New Tract J improvements along Gore Creek are the primary focus of the upcoming Town Council presentation. The team has been working with the various Town of Vail departments to May 4, 2021 - Page 73 of 158 michael@sumanarchitects.com 141 East Meadow Drive, Suite 211 o 970.479.7502 Vail, CO 81657 m 970.471.6122 develop a comprehensive and responsible Master Plan which addresses church goals, supports creek vitality, and informs public participation. Below is an outline of existing site issues and associated solutions which are incorporated into the proposed Master Plan. Existing Conditions 1. Public Access. Public access and participation is important, but it should be better managed. a. The public has a fairly unrestricted run of the Chapel grounds b. Some of the public gather at the creek while religious ceremonies are going on as well as other undesirable extracurricular activities c. There is no ADA access, effectively inhibiting a significant part of our community to participate in Chapel activities d. Existing poached paths give unrestricted access to the creek 2. Chapel Site and Operations a. Failing embankment at west terrace b. There are Chapel baptism/wedding access to creek south of Chapel c. The south terrace adjacent to the Chapel has settled and failed d. There is extensive lawn area between the Chapel, Ministry Building and the Creek e. No path exists to connect terraces-terraces and terraces-parking f. East site stairs are failing g. The Chapel operates on undersized terraces and isn’t taking advantage of site areas it could use. h. There’s a conflicting use of the Chapel terrace with the Caretaker unit entry i. There is an inconsistent aesthetic for site retaining Proposed Solutions 1. Public Access a. Eliminate undesirable public access points i. Deliberate access with walks ii. Riparian planting to inhibit creek access b. Provide ADA site and terrace access from parking 2. Chapel Site and operations a. All embankments and semi-native areas will align with the Town’s Restore the Gore initiatives b. Expansion of the existing terraces to reflect footprint of current gatherings and use c. Beyond terrace expansion will be native habitats d. Reducing the lawn areas to less than 1/6 of existing e. Reducing the Ministry Building’s deck extension to provide more green space f. Connect spaces with defined paths g. Use permeable paving for almost all flatwork h. Simplify and consolidate steps between the Chapel and Ministry Building i. Move the Caretaker access away from the main Chapel terrace to eliminate the conflict in use j. Use a consistent site retaining material May 4, 2021 - Page 74 of 158 michael@sumanarchitects.com 141 East Meadow Drive, Suite 211 o 970.479.7502 Vail, CO 81657 m 970.471.6122 The proposed Master Plan is the result of a collaborative effort between the multiple VRF communities, the assembled team, and the Town of Vail staff. It will provide both the community and environment with benefits which are listed below.  Aligns with Town of Vail Goals  Unifies site and structures  Targets Restore the Gore initiatives a. Reduces environmental impacts b. Brings back native vegetation c. Provides needed erosion control d. Incorporates permeable surfaces  Manages Creek and site access  Defines/formalizes the outdoor spaces to better reflect the current uses  Creates contemplative environment in nature  Improves public and VRF visitor experiences We look forward to presenting the Tract J Master plan in more detail to you at the May 4th Town Council meeting. It is our intention to continue the collaborative development process with the Town of Vail’s Design Review Board in the coming months after. Respectfully, Michael Suman AIA May 4, 2021 - Page 75 of 158 May 4, 2021 - Page 76 of 158 May 4, 2021 - Page 77 of 158 May 4, 2021 - Page 78 of 158 May 4, 2021 - Page 79 of 158 May 4, 2021 - Page 80 of 158 May 4, 2021 - Page 81 of 158 Existing Conditions Plan1"=20'-0"NorthP.O. Box 1871 Avon Colorado 81620 (970) 390-6550 ric@fieldscape.netcIssueDateSheet:Of: twoL-1Existing Conditions Plan Vail Interfaith Chapel Tract J, First Filing, Town of Vail, Eagle County, ColoradoCopyrightFieldscape IncorporatedAll Rights ReservedThis document, and the ideas anddesigns incorporated herein, as aninstrument of professional service, isthe property of FieldscapeIncorporated and is not to be used,in whole or in part, for any otherproject without the writtenauthorization of Ric FieldsT.O.V. ReviewJan. 28, '21T.O.V. ReviewFeb. 15, '218140'Tract BEdge of StreamCenterline of Stream100-year flood plainHigh Water LineInvert 24"CMP 43.3'8150'8150'8140'81408140'8150'8150'MinistryBuildingAccess and Parking EasementChapel10' Utility EasementFirst BankLot GCenterline of Stream100-year flood plainHigh Water Line50' Stream Setback DeckEL. 8151.3'G o r e C r e e kPaver PatioShedHVAC(80.5')Concrete WalkConcrete WalkFFE 8147.5'FFE 8147.5'FFE 8157.6'FFE 8153.8'FFE 8147.5'FFE 8147.5'FFE 8151.7'StairsConcrete WalkConcrete WalkGateAsphalt Parking AreaTrashBuildingLot HWoodBridgeFFE 8140.4'FFE 8151.5'FFE 8151.4'FFE 8140.5'Rim InletEl. 51.2'Rim InletEl. 40.4'Rim InletEl. 40.4'Rim InletEl. 47.4'Rim InletEl. 57.0'HeatedPaver DriveHeated Paver WalkTract JVail RoadInvert 24"CMP 43.3'3836343436368140383881404244464 642 FFE 8145.4'43.3'43.0'(49.1')(49.5')(49.9')(50.44')JuniperSodSodSodSodJuniperSod10) ChapelSpaces3) ChapelSpaces8) First BankSpaces5) ChapelSpaces6) First BankSpaces2) HC ChapelSpaces2) ChapelSpaces2) ChapelSpacesExisting Lawn Area(entire site):3,360 s.f.Delivery8150'Symbol KeyExisting TreesExisting contourExisting boulder wall(see Survey)Existing Stone PavingExisting Pavers May 4, 2021 - Page 82 of 158 Conceptual Master Plan1"=10'-0"NorthP.O. Box 1871 Avon Colorado 81620 (970) 390-6550 ric@fieldscape.netcIssueDateSheet:Of: twoL-2Conceptual Master Plan Vail Interfaith Chapel Tract J, First Filing, Town of Vail, Eagle County, ColoradoCopyrightFieldscape IncorporatedAll Rights ReservedThis document, and the ideas anddesigns incorporated herein, as aninstrument of professional service, isthe property of FieldscapeIncorporated and is not to be used,in whole or in part, for any otherproject without the writtenauthorization of Ric FieldsT.O.V. ReviewJan. 28, '21T.O.V. ReviewFeb. 15, '218140CMP 43.3'Tract B8140Edge of StreamCenterline of Stream100-year flood plain81508150 8140814081408150Lot GEL. 8151.3'(80.5')FFE 8147.5'FFE 8147.5'FFE 8157.6'FFE 8153.8'FFE 8147.5'FFE 8147.5'FFE 8151.7'TrashBuildingLot HWoodBridgeFFE 8140.4'FFE 8151.5'FFE 8151.4'FFE 8140.5'Rim InletEl. 40.4'Rim InletEl. 57.0'Invert 24"CMP 43.3'464642FFE 8145.4'Access and Parking EasementChapel10' Utility EasementFirst BankDeckG o r e C r e e kShed to beRemovedHVACConcrete WalkConcrete WalkStairsHeated Concrete WalkConcrete WalkGateAsphalt Parking AreaHeatedPaver DriveHeated Paver WalkTract JVail RoadMinistryBuildingAlpine GardenAlpine GardenMulti-Use TerraceMulti-Use Terrace(80 seats)Donor/Memorial Wall(typ.)Trash Receptacle(typ.)CurbLabyrinthLawnSteps to LawnCaretaker's Unit6' @ 1%49.0'(8149.06')(8150.48')2%47.36'48.86'4' @ 2 %48.9'48.42'(47.4')(47.36')4' Landing24.3' @ 4%47.33'47.38'47.28'2%4' Landing6' Landing48.38'48.46'10 .8 ' @ 4%(41.8')48.52'42.2'43.7'42.14'43.64'2%43.8'2%45.3'45.0'25 ' @ 8 .33 %45.15'7%43.7'43.7'42.8'(53.7')(47.3')46.43'3%46.8'47.0'5'-0"3r. @ 6"dnEliminate bottom step, extend landingas shown. Remove boulders as shown.2r. @ 6"dn5'-0"4r. @ 6"dn45.3'46.5'44424 444.75'25' @ 3%32.5' @ 5.6%L.P.(45.52')(47.69')464281405254815048Inlet RimEl. 47.0'4846444250.0'51.5'53.0'48.5'525422'TATATATATABRDBRDBRDBRDBRDBRDBRDBRDBRDBRDBRDBRDBRDCWWWWWBRDWSSSSSSHHHHHHHHHHSSIIIIIIIIIWRWRWRWRWRWRWRWRWRWRWRWRWRWRWRWRWRWRGCGCGCGCGCGCGCGCGCGCSQUSQUSQUSQUSQUSQUGCGCGCCCCCCCCCCCCCCCCCCCCCCCCCCCCCCCCCCWWWWWWWWWWCenterline of Stream100-year flood plainHigh Water Line48 Grades below the FloodPlain shall not be altered670 s.f.50' Stream Setback Shed equipment tobe stored underenclosed deckBattery ChargingParking SpaceBattery ChargingParking SpaceBattery forSolar StoragePea Gravel PathAdditional Heated AsphaltAdditional Riparian PlantingADA SeatingRelocated EngravedBoulderUpper TerraceCSQUSQUSQUSQUCCCSymbol Key12.5'(80.5)Existing Evergreen Treeto remainDeciduous Treeto RemainDeciduous Treeto be RemovedExisting contourProposed contourExisting boulder wall(see Survey)Proposed boulder wall(see Site Plan)Existing Spot Elevation(see Survey)Proposed Spot ElevationProposed Pathway LightBoulders to be removedProposed Heated StonePaving on sand settingProposed Heated Paverson sand settingProposed Heated Concrete WalkProposed Heated Asphalt DriveProposed Site Walls with plaques orengraving for Chapel donors or MemorialWall. Materials to be determined.Proposed Trash ReceptacleModel to be determinedProposed Heated PaverSidewalk with donor engravingMay 4, 2021 - Page 83 of 158 141 East Meadow Drive, Suite 211 Vail, CO 81657 970.471.6122 5.4.21 VAIL INTERFAITH CHAPEL May 4, 2021 - Page 84 of 158 141 East Meadow Drive, Suite 211 Vail, CO 81657 970.471.6122 5.4.21 VAIL INTERFAITH CHAPEL May 4, 2021 - Page 85 of 158 141 East Meadow Drive, Suite 211 Vail, CO 81657 970.471.6122 5.4.21 VAIL INTERFAITH CHAPEL May 4, 2021 - Page 86 of 158 141 East Meadow Drive, Suite 211 Vail, CO 81657 970.471.6122 5.4.21 VAIL INTERFAITH CHAPEL May 4, 2021 - Page 87 of 158 141 East Meadow Drive, Suite 211 Vail, CO 81657 970.471.6122 5.4.21 VAIL INTERFAITH CHAPEL May 4, 2021 - Page 88 of 158 141 East Meadow Drive, Suite 211 Vail, CO 81657 970.471.6122 5.4.21 VAIL INTERFAITH CHAPEL May 4, 2021 - Page 89 of 158 141 East Meadow Drive, Suite 211 Vail, CO 81657 970.471.6122 5.4.21 VAIL INTERFAITH CHAPEL May 4, 2021 - Page 90 of 158 141 East Meadow Drive, Suite 211 Vail, CO 81657 970.471.6122 5.4.21 VAIL INTERFAITH CHAPEL May 4, 2021 - Page 91 of 158 141 East Meadow Drive, Suite 211 Vail, CO 81657 970.471.6122 5.4.21 VAIL INTERFAITH CHAPEL May 4, 2021 - Page 92 of 158 Existing Conditions Plan1"=20'-0"NorthP.O. Box 1871 Avon Colorado 81620 (970) 390-6550 ric@fieldscape.netcIssue DateSheet:Of: threeL-1Existing Conditions PlanVail Interfaith Chapel Tract J, First Filing, Town of Vail, Eagle County, ColoradoCopyrightFieldscape IncorporatedAll Rights ReservedThis document, and the ideas anddesigns incorporated herein, as aninstrument of professional service, isthe property of FieldscapeIncorporated and is not to be used,in whole or in part, for any otherproject without the writtenauthorization of Ric FieldsT.O.V. ReviewJan. 28, '218140'Tract BEdge of StreamCenterline of Stream100-year flood plainHigh Water LineInvert 24"CMP 43.3'8150'8150'8140'81408140'8150'8150'MinistryBuildingAccess and Parking EasementChapel10' Utility EasementFirst BankLot GCenterline of Stream100-year flood plainHigh Water Line50' Stream Setback DeckEL. 8151.3'G o r e C r e e kPaver PatioShedHVAC(80.5')Concrete WalkConcrete WalkFFE 8147.5'FFE 8147.5'FFE 8157.6'FFE 8153.8'FFE 8147.5'FFE 8147.5'FFE 8151.7'StairsConcrete WalkConcrete WalkGateAsphalt Parking AreaTrashBuildingLot HWoodBridgeFFE 8140.4'FFE 8151.5'FFE 8151.4'FFE 8140.5'Rim InletEl. 51.2'Rim InletEl. 40.4'Rim InletEl. 40.4'Rim InletEl. 47.4'Rim InletEl. 57.0'HeatedPaver DriveHeated Paver WalkTract JVail RoadInvert 24"CMP 43.3'3836343436368140383881404244464 642 FFE 8145.4'43.3'43.0'(49.1')(49.5')(49.9')(50.44')JuniperSodSodSodSodJuniperSod10) ChapelSpaces3) ChapelSpaces8) First BankSpaces5) ChapelSpaces6) First BankSpaces2) HC ChapelSpaces2) ChapelSpaces2) ChapelSpacesExisting Lawn Area(entire site):3,360 s.f.Delivery8150'Symbol KeyExisting TreesExisting contourExisting boulder wall(see Survey)Existing Stone PavingExisting Pavers May 4, 2021 - Page 93 of 158 May 4, 2021 - Page 94 of 158 141 East Meadow Drive, Suite 211 Vail, CO 81657 970.471.6122 5.4.21 VAIL INTERFAITH CHAPEL EXISTING CHAPEL SOUTH PERSPECTIVE May 4, 2021 - Page 95 of 158 141 East Meadow Drive, Suite 211 Vail, CO 81657 970.471.6122 5.4.21 VAIL INTERFAITH CHAPEL PROPOSED CHAPEL SOUTH PERSPECTIVE May 4, 2021 - Page 96 of 158 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C : Review E conomic Recovery Programs associated with Public R ight of Ways P RE S E NT E R(S ): Scott R obson, Town Manager AC T IO N RE Q UE S T E D O F C O UNC IL : I nf ormational with request for council feedback. B AC K G RO UND: T he Vail Economic R ecovery Task F orce group continues to study the implications of a number of the economic recovery programs that are currently using town public rights of way. More specif ically the information will address consumption areas, use of tents (temporary structures), and extended patios. T here has been interest in trying to continue a number of these programs, however, there are some saf ety and code impacts that will be reviewed, along with some suggested next steps. AT TAC H ME N TS : Description Economic R ecovery Memorandum May 4, 2021 - Page 97 of 158 To: Mayor and Town Council From: Town Manager’s Office Date: May 4, 2021 Subject: Updates about Town of Vail Economic Recovery Program Responses to Public Health Crisis I. SUMMARY The purpose of the memo is to provide updates to a number of the town’s program responses to the public health crisis as it relates to the upcoming summer season and next winter season . With the implementation of COVID vaccinations, public health orders are being revised and a number of the town’s economic recovery programs, which include offerings related to the extended patios, temporary structures, and common consumption areas, will be ending as of July 1. The presentation will address the status of the programing, the future of the programming, and a review of the department feedback and town requirements related to the extension of any of the programs. The Town Council has expressed their support of the programs because of the robust and energetic atmosphere created with the ability to stroll the villages with alcoholic beverages. The programs have also contributed to the economic boost that both villages have experienced. The council continued supporting the ambient entertainment and music program as part of the town’s effort to providing exceptional guest experience . It is noted that the programs listed below align very well with the entertainment programming. The town’s action plan prioritizes programs that help to “keep Vail competitive”. The Economic Recovery Task Force group (made -up of internal town departments including police, fire, community development, town clerk, town manager’s office, public works and transportation and risk management), continue to evaluate the response efforts to the public health crisis; a number of programs have been implement ed that will end July 1. The team continues to try to balance the public safety aspects and town code requirements with the programing. The list of topics for discussion are as follows: 1. Status of Public Health Orders 2. Status of Executive Order from Governor’s Office for use of public right of way for alcohol consumption 3. Status of Liquor Enforcement Division Programs 3.1. Common Consumption Areas vs. Entertainment Districts 3.2. Modification of Premises for Liquor Licensed Areas 3.3. Status of “take out alcohol” legislation (proposed at statehouse) 4. Temporary Structures 4.1. Use of Tents (e.g., use of temporary structures) May 4, 2021 - Page 98 of 158 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C : 816 West F orest Road Development Update P RE S E NT E R(S ): Tom K assmel, Town E ngineer AC T IO N RE Q UE S T E D O F C O UNC IL : R eview update and provide staf f with any comments or concerns. B AC K G RO UND: T he developer of 816 and 826 West F orest R oad had previously requested a land swap with the Town to provide better access to their property. S ince that time they have revised their access and reduced their request to a standard Town Revocable R ight of Way P ermit. S TAF F RE C O M M E ND AT I O N: P rovide staff with any comments or concerns AT TAC H ME N TS : Description Memo Site Plan May 4, 2021 - Page 99 of 158 To: Town Council From: Public Works Department Date: 5/4/2021 Subject: 816 W. Forest Road Update I. SUMMARY The Developer at 816 W. Forest Road had previously requested a land swap of feet between the Town of Vail W. Forest Road Right of Way (ROW) and a portion of 816 W. Forest Road property. The land swap was intended to allow the developer to more easily access their property at 816 W. Forest Road, an extremely steep lot with limited access opportunities. The land swap request was denied on 2-2-21, and the developer revised their drawings to move their proposed driveway further into the steep slope to minimize impacts to the ROW, and also received preliminary favorable feedback from the Design Review Board on their development design. The remaining impacts within the Town’s ROW could be permitted via the Town’s standard Revocable Right of Way permit, which allows private improvements within the ROW, but requires the owner to remove, remove and replace, and/or relocate the improvements at the request of the Town of Vail. (i.e. if the Town would need to compete road or utility improvements) The most recent design includes a bridge as well as portions of the bridge structure within the ROW, however the impact to the ROW have been reduced from 3200 SF to 2300 SF, and the improvements are within the steeper slopes, an area that is extremely unlikely for the Town to utilize in the future. (See attached) Town staff is agreeable to the improvements as long as the developer executes a Revocable Right of Way permit for those improvements. May 4, 2021 - Page 100 of 158 May 4, 2021 - Page 101 of 158 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C : D R B / P E C Update P RE S E NT E R(S ): Matt Gennett, Community Development Director AT TAC H ME N TS : Description April 21, 2021 D R B Meeting Results April 26, 2021 P E C Meeting Results May 4, 2021 - Page 102 of 158 D E S IG N R E V IE W B O AR D April 21, 2021, 3:00 PM Virtual 75 S. Frontage Road - Vail, Colorado, 81657 1.Call to Order 1.1.Register in advance for this webinar: https://us02web.zoom.us/webinar/register/W N_xA P RvX H9S7qy9hu8Xr-Zjw After registering, you will receive a confirmation email containing information about joining the webinar. 1.2.Attendance Present: J ohn Rediker, Kit Austin, Doug Cahill, Peter Cope Absent: J oe St. J ohn 2.Main Agenda 2.1.D R B21-0046 - Treat Homes L LC Final review of new construction (west lot) Address/Legal Description: 2930 Snowberry Drive/Lot 20, Block 9, Vail I ntermountain Development Subdivision Applicant: Treat Homes L L C, represented by Martin Manley Architects Planner: Erik Gates J ohn Rediker moved to table to a date uncertain. Peter Cope seconded the motion and it passed (4-0). Absent:(1)St. J ohn 2.2.D R B21-0043 - Treat Homes L LC Final review of new construction (east lot) Address/Legal Description: 2930 Snowberry Drive/Lot 20, Block 9, Vail I ntermountain Development Subdivision Applicant: Treat Homes L L C, represented by Martin Manley Architects Planner: Erik Gates J ohn Rediker moved to table to a date uncertain. Peter Cope seconded the motion and it passed (4-0). Absent:(1)St. J ohn 2.3.D R B21-0083 - Rumaine Residence Final review of an exterior alteration (windows) Address/Legal Description: 1063 Vail View Drive Unit 21/Lot A5, Block A, Lion's Ridge Subdivision Filing 1 May 4, 2021 - Page 103 of 158 Applicant: Pegasus Rumaine, represented by Pierce Austin Architects Planner: Jonathan Spence John Rediker moved to approve. Doug Cahill seconded the motion and it passed (2-0). Abstain:(2)Austin, Cope Absent:(1)St. John 2.4. 2.5. 2.6. 2.7. DRB21-0070 - Apollo Park at Vail Condominiums Final review of an exterior alteration (landscape/pavilion/trash enclosure) Address/Legal Description: 442 South Frontage Road East/Tract D, Vail Village Filing 5 Applicant: Apollo Park at Vail Condominiums, represented by 359 Design Planner: Jonathan Spence Peter Cope moved to table. John Rediker seconded the motion and it passed (4-0). Absent: (1) St. John DRB21-0091 - Sockel-Stone Residence This item will be heard with DRB20-0524.001 Final review of an exterior alteration (roof/stucco/garage/driveway). Address/Legal Description: 1465 Greenhill Court Unit A/Lot 9, Glen Lyon Subdivision Applicant: Bonnie Sockel-Stone & Elliot Stone, represented by Kasia Karska Design Planner: Greg Roy DRB20-0524.0001 - Greenhill Court LBP LLC Final review of a change to approved plans (windows/doors/roof/siding) Address/Legal Description: 1465 Greenhill Court Unit B / Lot 9, Glen Lyon Subdivision Applicant: Greenhill Court LBP LLC, represented by Kasia Karska Design Planner: Greg Roy John Rediker moved to approve both DRB21-0091 and DRB20-0524.001. Peter Cope seconded the motion and it passed (4-0). Absent: (1) St. John DRB21-0073 - Smith Residence Final review of new construction Address/Legal Description: 807 Potato Patch Drive/Lot 30, Block 1, Vail Potato Patch Filing 1 Applicant: Robert & Gail Smith, represented by Centre Sky Architecture Planner: Greg Roy John Rediker moved to approve with the finding that Equitone meets the requirements of Vail Town Code Section 14-10-5, Building Materials and Design. Peter Cope seconded the motion and it passed (4-0). May 4, 2021 - Page 104 of 158 Absent:(1)St. J ohn 2.8.D R B20-0576 - Out of Control L LC Final review of an addition Address/Legal Description: 1275 Westhaven Circle Unit B / Lot 46, Glen Lyon Subdivision Applicant: Out of Control L L C, represented by Current Architects Planner: Greg Roy J ohn Rediker moved to approve. Peter Cope seconded the motion and it passed (4-0). Absent:(1)St. J ohn 3.I nformational Update 3.1.P E C20-0032 - Zoning Code Amendment - Sign Code 4.Staff Approvals 4.1.B21-0141 - Ritzke Residence Final review of an exterior alteration (windows) Address/Legal Description: 4074 Bighorn Road Unit A/Lot 3, Bighorn Subdivision Applicant: Gregory & Gail Ritzke Planner: J onathan Spence 4.2.B21-0142 - Sheffield Family LL LP Final review of an exterior alteration (reroof) Address/Legal Description: 4998 Meadow Drive/Lot 19, Block 7, Bighorn Subdivision 5th Addition Applicant: Sheffield Family L L L P, represented by Capital Roofing & Restoration Planner: J onathan Spence 4.3.B21-0157 - David Residence Final review of an exterior alteration (reroof) Address/Legal Description: 4054 Bighorn Road/Lot 2, Bighorn Subdivision Applicant: Timothy & Beverly David, represented by Sunlight Roofing Planner: J onathan Spence 4.4.B21-0163 - Reser Family Trust Final review of an exterior alteration (reroof) Address/Legal Description: 4445 Glen Falls Lane/Lot 4, Forest Glen Subdivision Applicant: Reser Family Trust, represented by Gregory K. Mullenax I nc. Planner: J onathan Spence 4.5.D R B20-0448 - W einer Residence Final review of an exterior alteration (radon) May 4, 2021 - Page 105 of 158 Address/Legal Description: 2450 Chamonix Lane Unit A3 (Chamonix Chalets) / Lot 6, Block B, Vail Das Schone Filing 1 Applicant: Daniel & Elizabeth Weiner, represented by A C E Radon Planner: J onathan Spence 4.6.D R B20-0501 - McNutt Residence Final review of an exterior alteration (deck) Address/Legal Description: 5175 Black Gore Drive Unit 1/Lot 1-5, Cedar Point Townhouses Subdivision Filing 1 Applicant: J ohn & J anet Mc Nutt, represented by A S R Companies Planner: Erik Gates 4.7.D R B21-0054 - Millrace Condominiums Final review of an exterior alteration (deck/fire pit/landscaping/lighting) Address/Legal Description: 1360 Westhaven Drive / Cascade Village - Millrace Condominiums Applicant: Millrace Condominiums, represented by Ceres Plus Planner: Greg Roy 4.8.D R B21-0065 - JP S S E Eagles Nest LL C Final review of exterior alteration (French doors) Address/Legal Description: 1012 Eagles Nest Circle / Lot 2A, Block 6, Vail Village Filing 7 Applicant: J P S S E Eagles Nest L L C, represented by OC G Planner: J onathan Spence 4.9.D R B21-0076 - Columbine North Condos Final review of an exterior alteration (decks) Address/Legal Description: 2843 Kinnikinnick Road Building B/Lot 6, Block 4, Vail I ntermountain Development Subdivision Applicant: Columbine North Condominiums, represented by Beth Levine Architect I nc. Planner: Erik Gates 4.10.D R B21-0081 - The Fitz Restaurant Final review of an exterior alteration (mechanical equipment) Address/Legal Description: 595 Vail Valley Drive/Lot A-C, Block 1, Vail Village Filing 7 Applicant: The Fitz Restaurant at Manor Vail, represented by R&H Mechanical Planner: Erik Gates 4.11.D R B21-0087 - Blue Eagle II LL C Final review of an exterior alteration (windows) Address/Legal Description: 433 Gore Creek Drive Unit 1A/Lot 7-15, Block 4, Vail Village Filing 1 Applicant: Blue Eagle I I L L C, represented by J abulani Services L L C Planner: Greg Roy May 4, 2021 - Page 106 of 158 4.12.D R B21-0089 - Timber Fall I L LC Final review of an exterior alteration (ski locker) Address/Legal Description: 4500 Meadow Drive Unit 304/Timber Falls Condominiums Applicant: Timber Fall I LLC, represented by LMS Construction LTD Planner: Erik Gates 4.13.D R B21-0094 - Ptarmigan Townhouse Association Final review of an exterior alteration (landscaping) Address/Legal Description: 1975 West Gore Creek Drive/Lot 29-42, Vail Village W est Filing 2 Applicant: Ptarmigan Townhome Association, represented by Landscape Technology Group Planner: Greg Roy 4.14.D R B21-0095 - McKenna Revocable Trust Final review of exterior alterations (vents) Address/Legal Description: 595 Vail Valley Drive Unit F434 / Lot A-C, Block 1, Vail Village Filing 7 Applicant: Suzanne C.M. Mc Kenna Revocable Trust, represented by Gies Architects Planner: Erik Gates 4.15.D R B21-0096 - Corness Residence Final review of an exterior alteration (driveway/snowmelt) Address/Legal Description: 4435 Glen Falls Lane/Lot 3, Forest Glen Subdivision Applicant: J ohn & Barbara Corness, represented by Pereida Concrete L L C Planner: J onathan Spence 4.16.D R B21-0097 - Slinkman Residence Final review of an exterior alteration (reroof) Address/Legal Description: 4551 Streamside Circle East Unit W /Lot 18, Bighorn Subdivision 4th Addition Applicant: F. Kendall & J ean Slinkman, represented by Mountain Valley Property Management Planner: Erik Gates 4.17.D R B21-0100 - Kozole Residence Final review of an addition Address/Legal Description: 1881 Lion's Ridge Loop Unit 30/Lot 1, Block 3, Lion's Ridge Subdivision Filing 3 Applicant: Richard & Debra Ann Kozole, represented by K C B Construction Planner: J onathan Spence 4.18.D R B21-0102 - Hotel Gasthof Gramshammer Final review of an exterior alteration (decks) Address/Legal Description: 231 Gore Creek Drive/Lot A, Block 5B, Vail May 4, 2021 - Page 107 of 158 Village Filing 1 Applicant: Gasthof Gramshammer I nc., represented by Mio Studio Planner: J onathan Spence 4.19.D R B21-0104 - Stevens Residence Final review of an exterior alteration (gas line/inground glycol tank) Address/Legal Description: 2518 Arosa Drive/Lot 9, Block C, Vail Das Shone Filing 1 Applicant: Gary Raymond Stevens Living Trust, represented by R&H Mechanical Planner: Greg Roy 4.20.D R B21-0105 - Aasland Residence Final review of a tree removal Address/Legal Description: 2527 Arosa Drive/Lot 3, Block D, Vail Das Schone Filing 1 Applicant: Galen Aasland Planner: J onathan Spence 4.21.D R B21-0106 - Landmark Vail Condominiums Final review of a tree removal Address/Legal Description: 610 W est Lionshead Circle/Lot 1, Block 1, Vail Lionshead Filing 3 Applicant: Landmark Vail Condominiums, represented by Old Growth Tree Service Planner: Erik Gates 4.22.D R B21-0107 - Rams Horn Lodge Final review of an exterior alteration (gate) Address/Legal Description: 416 Vail Valley Drive/Lot A, Block 3, Vail Village Filing 5 Applicant: Romer Family Trust Planner: J onathan Spence 4.23.D R B21-0108 - Nickel Residence Final review of an exterior alteration (windows) Address/Legal Description: 2249 Chamonix Lane 1 / Lot 4, Block A, Vail Das Schone Filing 1 Applicant: J acqueline Nickel, represented by NW Extreme I nstallers Planner: Greg Roy 4.24.D R B21-0110 - A2Z Holdings LL C Final review of exterior alteration (landscaping) Address/Legal Description: 363 Beaver Dam Road / Lot 2, Block 3, Vail Village Filing 3 Applicant: A2Z Holdings LLC, represented by Ceres Plus Planner: J onathan Spence 4.25.D R B21-0111 - Hubbard Residence May 4, 2021 - Page 108 of 158 Final review of an exterior alteration (repaint) Address/Legal Description: 146 Forest Road/Lot 6, Block 7, Vail Village Filing 1 Applicant: Hubbard Family I nvestors LLC, represented by Shepherd Resources, I nc. Planner: J onathan Spence 4.26.D R B21-0124 - Town of Vail Final review of an exterior alteration (reroofs) Address/Legal Description: 2485 Garmisch Drive / Block H, Lot 1, Vail Das Schone Filing 2 4825 J uniper Lane / Unplatted - Bighorn Park Pond 530 South Frontage Road East / Unplatted - Ford ParkChildrens Park & B FA G Applicant: Town of Vail Planner: J onathan Spence 4.27.D R B21-0125 - Ashby Residence Final review of an exterior alteration (windows) Address/Legal Description: 2075 West Gore Creek Drive Unit 17 / Casa Del Sol Townhomes Applicant: W illis Ashby, represented by Resolution Designs Planner: J onathan Spence 4.28.D R B20-0302.002 - Burnett Residence Final review of a change to approved plans (patio/deck/windows) Address/Legal Description: 1987 Circle Drive/Lot 26, Buffehr Creek Resubdivision Applicant: Amy G. Burnett Trust, represented by Nedbo Construction Planner: J onathan Spence The applic ations and information about the proposals are available for public inspection during regular office hours at the Town of Vail Community Development Department, 75 South Frontage Road. The public is invited to attend the project orientation and the site visits that precede the public hearing in the Town of Vail Town C ounc il Chambers. Times and order of items are approximate, subject to c hange, and cannot be relied upon to determine at what time the Design Review Board will c onsider an item. Please call 970-479-2138 for additional information. Sign language interpretation available upon request with 24-hour notification, dial 711. May 4, 2021 - Page 109 of 158 P L ANNI NG AND E NV I RO NM E NTAL C O M M I S S I O N April 26, 2021, 1:00 P M Virtual 75 S. F rontage Road - Vail, Colorado, 81657 1.Call to Order 1.1.Register in advance for this webinar: https://us02web.zoom.us/webinar/register/W N_QJ ybkNzgQ2eMGMYxH6F E0g After registering, you will receive a confirmation email containing information about joining the webinar. 1.2.Attendance Present: Ludwig Kurz, Karen Perez, Rollie Kjesbo, Brian Gillette, Reid Phillips, Pete Seibert, Henry Pratt Absent: None 2.Main Agenda 2.1.A Report to the Planning and Environmental Commission of an administrative action regarding a minor amendment to Special Development District (S D D) No. 6, Village I nn Plaza, pursuant to Section 12-9A-10, Amendment Procedures, Vail Town Code, to allow for modifications to the approved development plan and to increase site coverage, add commercial floor area and expand the plaza area, located at 68 East Meadow Drive, Unit 602 /Lot O, Block 5D, Vail Village Filing 1, and setting forth details in regard thereto. (P E C21-0011) 10 min. Applicant:V V I P Commercial LLC, represented by Mauriello Planning Group Planner:Greg Roy Planner Roy introduced the project by describing the addition of 440 sq ft of floor area. This additional area was added under an existing deck. Roy explained the location of the project within the Village. He also explained that staff added several conditions. 2.2.A request for a review of a variance from Section 14-6-7, Retaining Walls, Vail Town Code, to allow for a retaining wall in excess of six (6) feet in height and a variance from Section 14-10-4 Architectural Projections, Decks Balconies, Steps, Bay W indows etc., Vail Town Code, to allow an at grade patio and hot tub within the required 7.5’ setback, pursuant to Title 12 Chapter 17, Variances, Vail Town Code, located at 2945 Manns Ranch Road Unit A/Lot 4, Block 1, Vail Village Filing 13, and setting forth details in regard thereto. (P E C21-0013) 20 min. Applicant:J ames Guy Cauthorn Trust, represented by Fieldscape Planner:J onathan Spence 1. Approval of this variance is contingent upon the applicant obtaining Town of Vail design review approval for this proposal. May 4, 2021 - Page 110 of 158 2. Prior to submitting for building permit, the applicant shall provide an executed agreement to run with the property that outlines maintenance protocol. 3. Prior to submitting for building permit, the applicant shall amend the plans to demonstrate the required 2' offset from the property line. Karen Perez joined at this point in the meeting. Planner Spence introduced the project by showing the location of the variance and the history of the proposal which involved a greater variance request. Spence showed a number of photos illustrating the existing conditions of the patio and retaining walls. The retaining wall height variance is no longer being requested after internal discussions with staff and the applicant. Staff is supportive of the setback variance. There are also some landscaping improvements proposed on the adjacent property. The adjacent property has signed off on the application. Commissioner Gillette: Expressed some concern over the impact of this proposal when the owners change. Chairman Kurz echoed this concern. Spence: Recommended that the existing owners make a written maintenance agreement. Ric Fields: Stated that a maintenance easement will be established. Gillette: Asked a question about a previous similar project. Commissioner Kjesbo: Asked a clarification question about the Town not entering into these private agreements. Spence: Stated that the Town does not enter into the agreement but can recommend that an agreement is made. Spence: Stated that the proposal will still need D RB approval. Commissioner Pratt: Expressed concern over a drawing that does not show the retaining wall 2 ft off of the property line, as was stated in the presentation. Fields: Stated that the drawings would be updated to address this in the D RB and later approvals. No Public Comment Rollie Kjesbo moved to approve with conditions. Brian Gillette seconded the motion and it passed (7-0). 2.3.A request for the review of a Development Plan, pursuant to Section 12-6I - 11, Development Plan Required, Vail Town Code, for a new housing development to be located at 129 North Frontage Road W est/Lot 3, Middle Creek Subdivision Resub Lot 1, and setting forth details in regard thereto. (P E C21-0015) 60 min. Applicant:Town of Vail, represented by Triumph Development Planner:Greg Roy May 4, 2021 - Page 111 of 158 Planner Roy explained that this was the second time this project has come before the P E C and that the applicant is not requesting approval at this meeting. Roy next gave a brief overview of the project and the existing conditions. He explained changes that have occurred since the last meeting including a reduction in building height and additional parking. The updated proposal also includes a number of tandem parking spaces. Roy showed diagrams representing the proposed changes to the roof forms. Roy also explained that staff only received the updated drawings on the previous Thursday and has not had the opportunity to review in full. Mike Foster: Explained the location of the proposed bike storage and maintenance area. He then discussed the updated parking plan. The parking has increased from 55 spaces to 83 spaces. He discussed a previous concern raised by the P E C regarding needed changes to the frontage road. From discussions with Public Works it was determined that no changes to the frontage road will be needed. Next Foster discussed the snow storage plan. Then he discussed the new roof forms and the massing of the project. He stated that a little more work is still needed on some of the elevations. W ill Hentschel: W ill started by reviewing the criteria for the Housing District. He discussed the updated architecture of the project including providing some more detail on the berm proposed for the front of the property. W ill next discussed issues raised by the D RB. Stepping the development up the hill was stated to be very difficult due to the steep slopes further back on the site. W ill discussed the architecture and character of the proposed project in relation to similar adjacent projects in detail. He next moved on to discussing the scale of the project and how it is similar to that of First Chair and Solar Vail. He discussed the building in relation to the hillside and spoke to how Middle Creek was able to develop on more of a bench. This site has consistent steep slopes behind the proposed building. He discussed the amenities such as outdoor spaces, laundry, storage, and a community room. Michael O’Connor: Started by discussing the outdoor space in detail and its functionality for residence. He discussed buffering from other properties. Michael next spoke to the vehicular and pedestrian circulation, this included the mobility management plan. He discussed how the parking spaces will be allocated and leased, the parking study conducted by Mc Dowell Engineering, a comparison between this project’s parking ratio and similar town project’s parking ratios, and the presence of a nearby bus stop and spaces for car-sharing vehicles. Michael reiterated the difficulty and impact of developing further into the steep slopes. Commissioner Perez: Asked for some clarification on the interplay between parking and snow storage proposed. These are individual requirements and so a tradeoff is not the intention of the district. Also asked a question about the assigned spaces. O’Connor: Stated that with the assigned spaces they have a parking ratio of 1.04 spaces per unit. Perez: Stated that Solar Vail had a shuttle service as part of their approval and that First Chair is already in the Village where most employees would work. Wants to make sure parking analysis is comparing apples to apples. Commissioner Phillips: Stated that First Chair is not near the Lionshead parking structure. Also wants to make sure the P E C is thinking creatively about the environmental impacts of this proposal. Expressed some concern May 4, 2021 - Page 112 of 158 with overparking and not encouraging enough multimodal transit. Being too car-centric is not forward thinking. Doesn’t make sense to shoot down housing for parking. Perez: Stated that the current issue is that the P E C can’t approve too many “floating” parking spaces. Wants a clear count of what parking is consistently available. Gillette: A mobility plan needs to justify its number of parking spaces its replacing. Not everything that tenants need can be done in the Village. The mobility management plan needs more detail on car-sharing spaces and bus transit and how these will address needs of tenants outside the Village. Kurz: The most critical component of the discussion so far appears to be the mobility management plan. Asked if the applicant is proposing full time on- site management of the parking. O’Connor: Stated that one of the units is designed so that it can be converted into an on-site management office. Also stated that the Triumph office is just across the roundabout on the other side of the freeway at this time. Gillette: W ants to see some more detailed site plans and topography on the site slopes. Stated that the east elevation needs more work. Wants to see full level staggering with the roof form. Need more detail on fenestrations and railing. Thinks that the solar panels will create snow shedding issues. Has some concern with the bike storage and the proximity of the bike maintenance to the trash area. Doesn’t like adding trellises. Asked if there was an existing trail on the site and that this should be enhanced and not lost if it is there. Reiterated needing more detail in the parking management plan. Commissioner Seibert: W ants something more to break up the north elevation. Asked a question about the electric vehicle spots and how easy they would be to add to in the future. Commissioner Pratt: W ants an explanation of the difference between the reported parking used from Middle Creek management and the reported parking used at Middle Creek from the applicant. Thinks the trash is in a better location but wants to see turning motions for a garbage truck accessing it. W ants the applicant to think more about the location of a generator. Kurz: Echoed Pratt’s desire to explain the difference in reported parking use at Middle Creek. Kjesbo: Stated that the applicant had addressed many of the issues. Thinks parking should not be limited to a specific unit. Asked about guest parking. Likes the storage units and the new location of the trash enclosure. No public comment. Kurz: Mentioned a letter comment that is part of the record. Karen Perez moved to continue to May 10, 2021. Brian Gillette seconded the motion and it passed (7-0). 2.4.A request for the review of a variance from Section 12-21-10 Development May 4, 2021 - Page 113 of 158 Restricted, Vail Town Code, in accordance with the provisions of Section 12-17-1, Variances, Vail Town Code, to allow for development in the Housing Zoning District on a slope of forty percent (40%) or greater, located at 129 North Frontage Road West/Lot 3, Middle Creek Subdivision Resub Lot 1, and setting forth details in regard thereto. (P E C21-0016) This item will be heard with P E C21-0015. Applicant:Town of Vail, represented by Triumph Development Planner:Greg Roy See minutes for P E C21-0015 Karen Perez moved to continue to May 10, 2021. Brian Gillette seconded the motion and it passed (7-0). 2.5.A request for a recommendation to the Vail Town Council for a Prescribed Regulations Amendment pursuant to Section 11-3-3, Prescribed Regulations Amendment, Vail Town Code, to amend Title 11, Sign Regulations, Vail Town Code, in order to reduce content based regulations following the US Supreme Court ruling in Reed v. Town of Gilbert and accompanying changes, and setting forth details in regard thereto. (P E C20-0032) 60 min. Applicant:Town of Vail Planner:Erik Gates Planner Gates gives a presentation on the topic including the review of the last P E C meeting, the response to those items, the D RB meeting concerns and timeline moving forward. Commissioner Pratt asked a question regarding signage at the Ski Museum. Gates responded by stating that the signage there was approved through a sign program and that this process would be preserved in the new code. No public comment. Rollie Kjesbo moved to recommend approval. Brian Gillette seconded the motion and it passed (7-0). 2.6.A request for a recommendation to the Vail Town Council for a zone district boundary amendment, pursuant to Section 12-3-7, Amendment, Vail Town Code, to allow for the rezoning of approximately 2.19 acres from the Agriculture and Open Space (A OS) zoning to Housing (H), located at 1497 South Frontage Road W est and setting forth details in regard thereto. (P E C21-0009) The legal description of the parcel can be found as an attachment to the agenda item. This application has been withdrawn by the applicant. Applicant:Vail Hotel Partners LLC Laurus Corporation, represented by Mauriello Planning Group Planner:J onathan Spence 2.7.A request for a recommendation to the Vail Town Council for an amendment to the Vail Land Use Plan, pursuant to Section 8-3, Amendment Process, Vail Land Use Plan, to change the designation of an approximate 2.19 acre metes and bounds parcel from Park to High Density Residential, located at 1497 South Frontage Road West, and setting forth details in regard thereto. May 4, 2021 - Page 114 of 158 (P E C21-00010) The legal description of the parcel can be found as an attachment to the agenda item. This application has been withdrawn by the applicant. Applicant:Vail Hotel Partners LLC Laurus Corporation, represented by Mauriello Planning Group Planner:J onathan Spence 3.Approval of Minutes 3.1.April 12, 2021 P E C Results Rollie Kjesbo moved to approve. Pete Seibert seconded the motion and it passed (7-0). 4.Adjournment Rollie Kjesbo moved to adjourn. Brian Gillette seconded the motion and it passed (7-0). The applications and information about the proposals are available for public inspec tion during regular offic e hours at the Town of Vail Community Development Department, 75 South Frontage Road. The public is invited to attend the project orientation and the site vis its that prec ede the public hearing in the Tow n of Vail Community Development Department. Times and order of items are approximate, subject to c hange, and c annot be relied upon to determine at w hat time the Planning and Environmental Commission w ill c onsider an item. Please c all (970) 479-2138 for additional information. Please call 711 for sign language interpretation 48 hour prior to meeting time. Community Development Department May 4, 2021 - Page 115 of 158 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C : Vail Police Department A nnual Report f or 2020 AT TAC H ME N TS : Description Letter to Council Report May 4, 2021 - Page 116 of 158 April 24, 2021 To: Vail Town Council It gives me great pleasure to present you with the 2020 Vail Police Annual Report. In this comprehensive report you will find multiple sections that highlight directives and programs that the VPD are utilizing in order to impact crime, disorder, and road safety and to provide the highest level of service to the citizens and guests of Vail. In one portion of the Annual Report we draw attention to the professional and ethical conduct of our workforce and what Vail Police personnel do to sustain strong police-community relations. Furthermore, with the passage of Colorado Senate Bill 2020-217, the Enhance Law Enforcement Integrity Act, we highlight the changes we made to Vail Police policies, as well as training procedures, to ensure that the Vail Police Department was compliant with these changes. Other highlights include the Eagle County Law Enforcement Immigrant Alliance, an award-winning program founded by the VPD and a community partner, which has helped to gradually decrease the number of immigrants arrested or victimized over the last ten years, and an Emergency Management section featuring our expansive planning, preparation and training goals to help us respond to and manage man-made disasters, natural calamities and large-scale events. In April 2020, the Town of Vail and its partners used the town’s continued response to the pandemic to further hone incident management skills during a three-day tabletop exercise. Please do not hesitate to contact me with questions or comments. Your feedback is an essential element to our continued improvement and success. I can be reached at 970-479-2218. Sincerely, Dwight Henninger Chief of Police Vail Police Department 1st Vice President (September 2020 – October 2021) President, (September 2021 – October 2022) International Association of Chiefs of Police May 4, 2021 - Page 117 of 158 wegotthis 2020 VAIL POLICE ANNUAL REPORT May 4, 2021 - Page 118 of 158 2020 YEAR IN REVIEW / VAIL POLICE DEPARTMENT | 32 | YEAR IN REVIEW 2020 Dwight Henninger POLICE CHIEF It’s been a year like no other. As 2020 ends and we look forward to a better 2021, I am proud to highlight the achievements of the men and women of Vail PD! Even with a global pandemic, unrest and social justice concerns about the police and three of the worst wildfires in Colorado’s history, we as an organization were remarkably successful even while being locked down! We accomplished a great many things that have a significant effect on our community as well as many of the guests who visit Vail. A new Strategic Framework was developed to lead us into 2021-2023; Colorado Police reform measures were passed in SB-217; former TOV IT Director Ron Braden was brought to justice and a significant portion of the funds he stole from the Town were recovered; we learned how to participate in numerous Zoom meetings on many subjects including the county’s COVID response; and, held regular All-Hands meetings to help keep everyone informed while at a distance, with an emphasis on our mental health. Serial theft suspects were arrested and new ways to communicate to citizens were implemented in the Communications Center. We used the pandemic as an opportunity to exercise our incident management skills and had a tabletop exercise with the Fire Department leadership team on Zoom. Most importantly we continued to provide excellent public safety services to our community during these difficult times, while doing a stellar job at staying healthy ourselves! What is important about the Vail Police Department is not the new cars we drive or the building we work in — it is the women and men of the organization who make us unique. We deliver exemplary policing with respect, professionalism, and integrity. In the year ahead we will hopefully see a lessening of COVID-19’s impact as vaccines become Message from CHIEF HENNINGER available, and we look forward to welcoming back more of our guests as they begin to visit again to enjoy the beautiful outdoors in Vail and to re-engaging with our community members in person as the restrictions are lifted for gatherings. 2021 will be my 20th year as Chief of Police in Vail, and in September I will become the President of the International Association of Chiefs of Police while continuing to serve as Chief here in Vail. I am truly thankful for this extraordinary term of office in such a wonderful organization, and I can’t overstate the honor it is to have the support of both Vail PD staff, Town of Vail partners, and our wonderful Town leaders, which has made these 20 years possible. Thank you! I look forward to continuing our work to make Vail PD the very best it can be in 2021 and beyond.Chief Henninger at the White House for discussions on criminal justice reform. About the Cover After Eagle County weathered months of grappling with COVID-19, new messaging was needed as the community shifted from reaction to resilience. The positive messaging of the “We Got This” campaign aimed to inspire positive behavior change to contain the spread of COVID-19, through a unified message. An element of this campaign included championing micro-communities through story telling. Cover photo: Charles Townsend Photography Cover Design: 970 Designs May 4, 2021 - Page 119 of 158 2020 YEAR IN REVIEW / VAIL POLICE DEPARTMENT | 54 | YEAR IN REVIEW 2020 OUR OPERATING ENVIRONMENT To deliver exemplary policing with respect, professionalism and integrity. Serving and inspiring a safe and engaged community. Mission Vision Leadership Be committed, informed and innovative while serving and protecting. Integrity Hold myself to the highest ethical standards, be accountable for my actions, and be fair. Excellence Continually seek to improve myself, my organization and my community. Collaboration Develop relationships and work with colleagues and the community. Values Our 2021 - 2023 strategic direction reflects aspects of "Outputs of Greatness" principles laid out in Good to Great and the Social Sectors by Jim Collins (2005). Delivers Superior Performance Exceed our desired results, push our boundaries, deliver on the goals of our social mission. Makes a Distinctive Impact Make a beneficial and authentic connection in service to our community, one which cannot be replaced nor imitated. Achieves Lasting Endurance Achieve exceptional results over a long period of time. Metrics of Greatness to Guide our Performance Professional Standards Hiring/Training Planning & Research Special Events Planning Auditing Court Liaison Accreditation Building Maintenance Budgeting Explorers Program Systems Engineer 1 9-1-1 Operations Administrator 1 CAD Administrator 4 Dispatch Supervisors 17 Dispatchers Night Shift Team (Sun-Weds) 1 Sergeant 4 Officers Night Shift Team (Weds-Sat) 1 Sergeant 5 Officers Day Shift Team (Weds-Sat) 1 Sergeant 4 Officers 3 Code Enforcement Officers 1 Management Assistant & PD Coordinator for Northwest Incident Management Team Day Shift Team (Sun-Weds) 1 Sergeant 4 Officers 3 Code Enforcement Officers School Resource Officer Administrative Commander Craig Bettis Communications Center Director Marc Wentworth 1 Detective Sergeant 2 Detectives 1 Systems Support / Digital Evidence 2 Drug Task Force Detectives 1 Community Liaison Sergeant Chaplain 1 Administrative Services Manager 3 Administrative Techs Records Crimes & Traffic Analysis Grants Operations Commander Ryan Kenney 3 Part-Time Officers 4 Tier One Volunteers Chief of Police Dwight Henninger May 4, 2021 - Page 120 of 158 2020 YEAR IN REVIEW / VAIL POLICE DEPARTMENT | 76 | YEAR IN REVIEW 2020 SIGMA Tactical WellnessResponder Strong Peer Support Mentoring Work-Life Balance Mindfulness AWARE (Resiliency Coaching) SIGMA Vail’s innovative police-specific health-based program includes comprehensive medical tests and individualized treatment plans prescribed by a physician. Responder Strong Colorado first responders and the National Mental Health Innovation Group collaborating to improve support systems for responders and their families. Peer Support Confidential discussions between advisors and employees seeking help on work or life issues. Referrals to resources and services are given. Mentoring Experienced employees provide new hires with non-judgmental support to reduce stress during rigorous training phrases. A mentor also orients their protegé on social, religious and other activities in the area. AWARE ’s 10 domains for long-term maintenance of wellness and resiliency are Occupational, Medical, Psychological, Trauma, Physical, Relational, Financial, Recreational and Spiritual. Work-Life Balance As an example, saying yes to requests for time away from department work. Mindfulness Encouraging mindful awareness of self-care, awareness of others, job readiness, safety and outlooks on career and life. Annual charities with Behavioral Health personnel. Vail Police Wellness & Resiliency Program VAIL POLICE WELLNESS & RESILIENCY This report includes photos from Years 2019 and 2020 Unless noted, all photos were taken by Dominique Taylor Photography May 4, 2021 - Page 121 of 158 2020 YEAR IN REVIEW / VAIL POLICE DEPARTMENT | 98 | YEAR IN REVIEW 2020 Policy & Oversight We focused on policy oversight, accountability measures and preserving lessons learned. n For Colorado's Enhance Law Enforcement Integrity Bill, we established new procedures for required data collection on officer-initiated contacts and reviewed policies for compliance of the bill's provisions. n Vail Police earned reaccreditation through the Colorado Association of Chiefs of Police validating its adherance to 186 policing standards. n Notable performances were recognized in annual employee appraisals. n Reviewed operational work processes for relevancies and efficiencies. An e/ticketing-to-records management system interface is nearly complete and will reduce redundancies. n Conducted After-Action Debriefs for major road safety events and critical incidents. n A new Community Liaison Sergeant position is tasked to build community trust and to review body worn and in-car camera video to ensure adherence to policy and procedure. Earned Trust We focused on community outreach, relationships, procedural justice, and fair and impartial policing. n High survey ratings for sense of safety and security (4.7 out of 5) and for confidence in the Vail Police (4.5 out of 5). n Multiple deployments of Vail Police and Dispatch team members to historic Colorado wildland fires. n Emergency preparedness included two tabletop drills with first responders, public works and Colorado Northwest Incident Management Team members. n Assisted Salvation Army with their caseload by interviewing residents applying for rental assistance. n Modified Shop-with-a-Cop, a food drive, coat drive, and Ride in Remembrance. n A video produced in 2020 raises awareness of local law enforcement's alliance with our immigrant community. Operational emphasis: criminal justice reform, officer training, police reform, incidents involving mental health issues, community outreach, partnerships and interagency communication. STRATEGIC TARGETS & OUTCOMES 2020 May 4, 2021 - Page 122 of 158 2020 YEAR IN REVIEW / VAIL POLICE DEPARTMENT | 1110 | YEAR IN REVIEW 2020 Community Policing Partnerships, proactive education, road safety, traffic incident management and crime reduction programs. n Clearance rate for crimes involving theft, burglary, robbery, aggravated assault, motor vehicle theft and arson reached 24%. n Officers were vigilant in helping residents and guests understand public health orders during the county's transitional plan for lockdowns and phased re-openings. Of the 115 public health order violations handled, only one ticket was issued. n Drunk driving offenses were at their lowest in years (29 in 2020) and can be credited to fewer motorists on the road during lockdown. n Loading and Delivery. Due to COVID-related stresses on businesses, we are delaying a full rollout of this project and instead focusing on the use of E-Vehicles to help with deliveries and reduce the number of trucks in the village. This will serve as a demonstration of the potential positive impact of larger future changes. n Partnered with the Eagle County Sheriff's Office on an education campaign, called Let's Be Blunt, aimed at responsible recreational marijuana use. n With over two times the residential area sightings of bears and over three times public area sightings, Vail Police Code Enforcement Officers issued over 560 enforcement actions requiring residents to be more responsible with their trash. n Vail Officers volunteer on their days off to patrol the slopes of Vail Mountain and assist Ski Patrol in educating skiers on ski safety guidelines. Training & Education Emergency preparedness, readiness and response, procedural justice, and on fair and impartial policing. n Sustained succession planning and leadership development opportunities. n Scenario-based training to prepare the public safety sector and community for wildland fires and other adverse events. n Several educational outreach programs suspended for most of the year: Safe Bar Campaign, Project Graduation, Neighborhood Picnics, Adopt-a-Homeroom and more. Technology & Social Media Outreach expansion, social media, proactive use of technology, smart project implementations. n The Vail PD's Facebook and Instagram accounts serve as a link to the community through strong messaging to stay calm and informed during the community's health, economic and political crisis. Facebook followership grew by 13% in 2020. n Expanded use of a cloud-based patrol briefing portal. n Targeted messaging through IPAWS, the Integrated Public Alert and Warning System, is translated and sent to all phones within a specific area regardless of carrier or sign-up. n The Eagle County Alert system allows routine and emergency notifications in English and in Spanish. n Prepared for a body worn and in-car camera system upgrade. 3.6 MILLION VAIL POLICE SERVE AND PROTECT A COMMUNITY OF VISITORS AND RESIDENTS May 4, 2021 - Page 123 of 158 2020 YEAR IN REVIEW / VAIL POLICE DEPARTMENT | 1312 | YEAR IN REVIEW 2020 Collecting, managing and accessing our collective knowledge is crucial to our long- term success. With the adoption of several new technologies, we have increased our capabilities to store and disseminate information throughout the department. Employees have access to SmartForce which is a web-based software where information is updated and circulated in real time for efficient communication. Most of our stored information has been moved to a digital format, stored locally and in cloud-based systems. Situational experiences formally captured on Incident Action Plans are a source for VPD members to understand routinely implemented practices and for a cross-section of teams to be better, more consistent decision makers. Along with the Incident Action Plans for large-scale special events and critical incidents, post event After-Action Reports allow us to document and preserve lessons learned for future generations of VPD members. Vail Police rewards and reinforces institutional learning and sharing collective experiences. What we can do for each other inside the department and outside depends on imparting our institutional knowledge and includes everyone giving of themselves in our long-term relationships." — Chief Dwight Henninger LEGACY OF INSTITUTIONAL KNOWLEDGE Vail Police SmartForce A cloud-based briefing and information-sharing portal where shift reports and intelligence provide situational awareness; operational and administrative workflows are streamlined; and, collaborative workspaces pull the efforts of many under one roof. May 4, 2021 - Page 124 of 158 2020 YEAR IN REVIEW / VAIL POLICE DEPARTMENT | 1514 | YEAR IN REVIEW 2020 We strive to provide exceptional service to a global community in conjuction with our international resort, as such our employees need to be as diverse as our clientele. Recruiting Strategy Our recruiting strategy focuses on drawing in people from all walks of life without regard to age, gender, race, ethnicity or country of origin. Community Liaison Sergeant Chris Botkins will support the Administrative Commander in increasing our diversity recruiting strategies in 2021. Currently, 13% of officers and 59% of civilians are women, and 12% of employees are visible minorities. Professional Announcements Vail Drug Task Force Detective Josh Larson was selected in a competitive process for the Community Oriented Policing Services (COPS) Office as a COPS Fellow. Dispatcher Fernando Almanza was selected to attend the Naval Postgraduate School/Center for Homeland Defense - Emergence Program which explores emerging trends in the world. Recognitions Ryan Kenney, Justin Liffick, Lachlan Crawford, Angela Sommer, Greg Schwartz, Marc Antonio, Josh Larson, Justin Dill Commander Kenney and this group of dedicated law enforcement officers spent the better part of 4 months tracking and then searching for a dangerous felon who was released and then fled pretrial monitoring for a series of crimes against the taxpayers and officers of the Town of Vail. Randy Braucht Sergeant Braucht was recognized with a Meritorious Service Award for his outstanding performance, inter-agency cooperation and exceptional investigative work involved in the safe apprehension of two severely disturbed individuals in two separate events. Justin Liffick Detective Sergeant Liffick received a Rotary Public Safety Award for his role as Deputy Incident Commander on a Search and Rescue Mission for a missing toddler. Craig Westering Officer Westering received a Meritorious Service Award in recognition of the gratitude received from a man he arrested on DUI in 2007. In March, the man contacted the Vail PD to thank Officer Westering for saving his life. Angela Sommer Officer Sommer was recognized for her exceptional investigation on a felony case involving multiple jurisdictions. Bonnie Collard, Charles Fleming, Ben Spacek, Michelle Aranda, Aly Fernberg, Cassie Ruch, Kelly Klein This Dispatch team received a team commendation for their work involving a vehicle pursuit that spanned Eagle County, ending in the arrest of a triple homicide suspect from California. OUR STRENGTH IS OUR PEOPLE May 4, 2021 - Page 125 of 158 2020 YEAR IN REVIEW / VAIL POLICE DEPARTMENT | 1716 | YEAR IN REVIEW 2020 Employee Health & Resiliency Infection prevention and physical, mental and psychological support n COVID-19 personal protection equipment assigned n Public Health nurse designated as direct contact for first responders showing an onset of symptoms n Chief conducting virtual All-Hands (department) meetings to share information and sustain morale n Outside speakers invited to department calls including town manager, mental health counselors, county emergency manager, public health director n Dispatchers assigned to the same console and their off-duty movements followed strict protocols n Teams isolated from each other n Police personnel assigned to specific vehicles n Cleaning protocols heightened Effective Crisis Team Preparedness, response and risk management n Crisis team and specialized resources deployed n Collaborations across multi-systems and multiple disciplines were instigated n Risks, vulnerabilities and capabilities were assessed n Central buying team for critical supplies established Policy & Protocols Operational service changes and capacity. n Citizen contact protocols established n 4-step model for obtaining compliance with public health orders n Online crime reporting for non-emergency crimes n Shelters identified for Vail Pass closures during peak infection periods n Limited self-initiated traffic enforcement between March - June except for most serious violations n Suspension of several non-essential services Facility Management Infection prevention and facilty access n Heightened rules to disinfect workspaces and patrol cars n Electrostatic sprayers used daily n Built an HVAC system which uses hydrogen peroxide n Municipal building closed to general public n Plexiglass installed at police front counter COVID-19 PANDEMIC RESPONSE May 4, 2021 - Page 126 of 158 2020 YEAR IN REVIEW / VAIL POLICE DEPARTMENT | 1918 | YEAR IN REVIEW 2020 Colorado Senate Bill 2020-217 In June, Colorado legislators passed the Enhance Law Enforcement Integrity Act following nationally publicized cases of police brutality. The State becomes the first in the nation to eliminate qualified immunity as a defense for officers if state civil rights laws are violated. Previously, under the qualified immunity doctrine, officers were not subject to personal liability for incidents if acting in good faith and in accordance to Colorado law and department policy. Passage of this landmark bill has propelled law enforcement everywhere to look, if they had not done so already, at their governance, use of force policies and accountability for police conduct, agency practices and the protection of civil liberties. The Vail Police Department’s policies are continuously revised and amended as case law and statutes evolve. In the case of SB217, the Department only had to make minor changes to its policies and immediately trained members on these changes. Significant policing reforms in SB217: n banning of chokeholds n banning of the use of deadly force in non-violent offenses n mandate to collect data on officer-initiated contacts and report to state and federal agencies n mandate to report officer names to a nationwide database who are decertified, terminated or who have resigned while under investigation n directives for use of body worn cameras and release of footage n police must establish a legal basis for contacting someone A ROBUST POLICY MANUAL AND STANDARDIZATION OF OPERATIONAL PRACTICES, OFFICER PERFORMANCE MEASUREMENTS, PROFESSIONAL STANDARDS, DATA COLLECTION, AD-HOC STATISTICAL REPORTING AND EMPLOYEE TRAINING ARE FIXED ELEMENTS OF ACCOUNTABILITY PLANS. POLICING VAIL GOVERNANCE AND ACCOUNTABILITY Dispositions of Investigated Complaints in 2020 Professional Standards The department receives letters of appreciation for employee dedication to duty, bravery and public-spirited acts as well as public complaints which are grouped into three categories — service, policy, conduct. In 2020, there were zero incidents of misconduct, compared to six in 2019 of which three were reported by citizens and three internally. Standards Category Incidents Dispositions Improper Conduct 0 Traffic Accidents 2 1 verbal counseling 1 suspension Use of Force 11 within policy Wildlife Destruction 6 within policy TOTAL 19 Customers surveyed in 2020 gave the Vail PD a rating of 4.4 out of 5 (highest) for "appropriate presence of foot and vehicle patrol". May 4, 2021 - Page 127 of 158 2020 YEAR IN REVIEW / VAIL POLICE DEPARTMENT | 2120 | YEAR IN REVIEW 2020 PERSONS CRIME 3-yr range 3-yr average 2019 2020 % change from average Notes on 2019 & 2020 data Homicide 0-2 1 0 2 -Attempted homicide, 36-yr old male shot 6 rounds through a door, hitting his roommate in the legs Sex Offenses 5-9 8 9 5 -38%Victim intoxicated in 2 cases; Victim a juvenile in 2 cases Robbery 0-3 2 3 0 -Last robbery was in July 2019 where boyfriend stole girlfriend’s purse Assault 54-81 70 76 81 +15%17 cases involved serious bodily injury, 3 cases involved assault on an officer Menacing 6-17 11 11 17 +55%23-yr old male arrested for attacking restaurant staff with a wine glass False Imprisonment 1-10 5 3 10 +100%All cases involved domestic violence Threats/Intimidation 1-9 6 9 1 -83%Husband intimidated wife by threatening to take daughter away and asking family members to contact her repeatedly on his behalf Stalking 3-5 4 5 4 -1 case domestic related; 3 cases involving women being stalked at work Child Negligence/Abuse 4-6 5 4 4 -20%1 case of a 1- and 4-yr old left home alone while the babysitter went to a party Domestic Violence 39-63 51 39 51 -24%1 case of boyfriend and girlfriend being arrested after she punched him and he threw her dog over a balcony (the dog was ok) PROPERTY CRIME Arson 0-1 1 1 0 -Last case in Nov of 2019, 22-yr old male arrested for burning American Flag Burglary 23-30 26 30 23 -12%18 residence non-force, 3 non-residence non-force, 1 residence force, 1 non-residence force Theft 212-398 282 236 212 -25%19 incidents involved more than $5000 in stolen money/goods Auto Theft 5-16 11 11 16 +45%Multiple cases linked to one group from Denver targeting the area, keys left in vehicle for most Criminal Extortion 0-2 1 2 0 -No incidents of criminal extortion in 2020 Fraud 78-141 107 141 102 -5%Scams involving rental property, IRS, online classifieds and ski pass frauds Forgery 6-14 10 6 14 +40%Store employee caught processing returns to his personal credit card Trespassing 30-96 59 49 30 -49%Mostly people returning to businesses where they have been previously banned Vandalism 82-104 91 87 82 -10%Majority involved intoxicated offenders SOCIETY CRIME 3-yr range 3-yr average 2019 2020 % change from average Notes on 2019 & 2020 data Drug Offenses 18-53 37 40 18 -52%Heroin, cocaine, fetanyl, methamphetamine, marijuana Impaired Driving 24-47 34 47 24 -29%Majority impaired by alcohol Weapon Violations 3-6 4 3 6 +50%Man illegally possessing firearm attempted to disarm a peace officer Liquor Law Violations 7-35 22 22 7 -68%Underage drinking in all cases Indecent Exposure 1-4 3 2 1 -67%Man seen naked on the Nature Center trail along Gore River Prowler 2-3 3 3 2 -33%1 man repeatedly ringing doorbell, 1 man suspiciously pacing in front of the house Resisting/Obstructing Officers 10-15 12 10 15 +25%Typically resulted from contact for another purpose Disorderly Conduct 36-49 43 49 36 -16%Most occuring at bars; 2nd top location is in parking structures Public Drunkeness 85-124 109 116 85 -22%Custodial holds to prevent danger to themselves/others QUALITY OF LIFE Harassment 77-96 86 96 84 -3%Majority of cases involving roommates, former girl/boyfriends and spouses Noise Complaints 190-274 222 190 274 +23%Majority are loud party noise complaints Animal Complaints 303-385 349 385 357 +3%115 cases involving domestic animals, 207 wildlife, 1 livestock, 8 bites Code Violations 549-1,029 820 1029 880 +7%Education efforts precede enforcement actions Suspicious Activity 673-705 687 682 705 +3%An informed community helps to report suspicious activity Civil Standbys 143-185 166 185 143 -14%Roommate disputes, evictions, child custody exchanges Welfare Checks 96-114 106 106 114 +8%Mainly, persons making concerning remarks to family Missing/Overdue Persons 58-62 60 59 58 -4%Overdue individuals and separated family members Runaways 0-1 1 1 0 -No runaways reported in 2020 Suicidal Calls 37-92 63 60 79 +25%VPD partnering with Eagle Valley Behavioral Health Center to combat this crisis Wildlife Calls 95-218 173 218 207 +19%Presence of bighorn sheep on roadways; increase of moose and bear calls Bar Checks 338-921 624 921 338 -45%Officers look for underaged persons, intoxicated persons and over capacity Home/Business Checks 319-472 379 472 344 -9%Exterior property checked when vacant for extended periods PARKING ISSUES Parking Problems 3,420-3,777 3,630 3,777 3,420 -6%Vail continues to work towards expanding parking options Parking Tickets 4,021-4,461 4,208 4,461 4,142 -2%Includes 2,407 warnings in 2020 Abandoned Vehicles 11-61 40 61 11 -75%8 vehicles abandoned on Interstate 70 and its ramps REPORTED CRIME & ACTIVITY REPORTED CRIME & ACTIVITY The COVID-19 pandemic lockdown impacted the quantity of calls for police service. Monthly call volumes decreased The COVID-19 pandemic lockdown impacted the quantity of calls for police service. Monthly call volumes decreased while the nature of calls resulted in different crime patterns.while the nature of calls resulted in different crime patterns. May 4, 2021 - Page 128 of 158 2020 YEAR IN REVIEW / VAIL POLICE DEPARTMENT | 2322 | YEAR IN REVIEW 2020 Visibility Although Police and Code Enforcement Officers were directed to reduce self-initiated traffic stops during peak pandemic infection periods except for serious violations, traffic enforcement was increased in heavy construction zones. In May through early June, the Vail PD saw a massive surge in social media impressions with a series of timely posts, starting with an effecting photo of a joint-agency tribute to victims of COVID-19, a powerful response on May 16 to the George Floyd incident written in conjunction with the rest of the county’s law enforcement on June 3 and a post stating Vail PD's stance in support of the peace rally in Vail Village June 4. Vail Police was the only one of the agencies to post June's letter in full natively to Facebook and Instagram, which increased views through comments, likes and shares. The overwhelmingly positive response to this and the peace rally posts were a bright spot in a critical time for law enforcement. Enforcement of Public Health Orders As Eagle County continued to see a rise in COVID-19 cases, Vail Officers helped with issues relating to businesses being over capacity, private gatherings, and outdoor events. Borderline public health violations were handled with an emphasis on education. Violations were documented in writing and with body worn camera footage. The Communication Center received 115 calls for service involving public health violations. Crisis Intervention Training CIT Programs train law enforcement to manage the risk of encounters with individuals with untreated mental illness. Learning verbal and non-verbal tactics and other intervention strategies to de-escalate the physical and emotional energy of a person in crisis helps to reduce violent incidents and injuries. Close to 95% of veteran department staff has participated in role-playing scenarios with health professional. New hires are scheduled to attend a CIT program sponsored by the Vail PD in 2021 at Colorado Mountain College. Chief Henninger marched with over 1,000 protestors who took to Vail's streets following the killing of George Floyd to condemn targeted police brutality and institutional racism. Photo credit: Christopher Dillmann Photography The actions of those 4 officers involved in George Floyd’s death are very disappointing. We need to focus on community outreach and building trust at the local level, one contact at a time. It’s important that we acknowledge that people of color have been treated poorly for hundreds of years – put yourself in their shoes – be patient, be sensitive, even if you or your ancestors had no part in any mistreatment. Listen and continue to build trusting relationships with people." — Chief Dwight Henninger VAIL POLICE PATROL ON FOOT, IN VEHICLES, ON BICYCLES, ON SKIS AND ON SNOWBOARDS. POLICING VAIL PROTECTION AND PREVENTION May 4, 2021 - Page 129 of 158 2020 YEAR IN REVIEW / VAIL POLICE DEPARTMENT | 2524 | YEAR IN REVIEW 2020 The Association Vail Police Chief Henninger was sworn into the executive board of the International Association of Chiefs of Police as 1st Vice President in September 2020, becoming President in September 2021. The IACP is the world's largest and most influential association of police leaders. This highly respected position is a pivotal one that gives 31,000 members in 165 countries a compelling voice in society, media presence, and connections through advocacy work. Vail Police staff and town officials could not be prouder of our Chief for earning the trust of the IACP and its members to represent them. President's Commission on Law Enforcement and the Administration of Justice Chief Henninger served on the President's Commission on Law Enforcement and the Administration of Justice in 2020. These next two years are critical for implementing the recommendations of each working group. The Commission examined the country's criminal justice system, policing practices, courts, corrections, victims rights, national security, racial inequalities, police force diversity, juvenile delinquency and more. CHIEF HENNINGER'S SERVICE IN THE INTERNATIONAL ASSOCIATION OF CHIEFS OF POLICE BIO OF CHIEF HENNINGER ADVANCING THE POLICE PROFESSION THROUGH RESEARCH, LEGISLATION, COALITIONS AND VOLUNTEERISM. IACP 2020 - 2021 President Cynthia Renaud and Chief Dwight Henninger IACP Vice President 2020, President 2021 n The world’s largest professional association of police leaders — theiacp.org n Additional IACP committee membership roles served: National Security and Transnational Crime Policy Group, Environmental Crimes, Financial Review, Homeland Security n Criminal Justice Reform Commission Vail Police Chief n Chief of Police, Vail, Colorado, 19 years n President, Colorado Association of Chiefs of Police 2007 - 2008 n California law enforcement, Garden Grove, Irvine, Laguna Beach, 19 years total n Board member, Colorado Information Analysis Center 2010 - 2016 n National Law Enforcement Immigrant Task Force n Co Chair, Eagle County Law Enforcement Immigrant Alliance n Vail Interfaith Chapel, 50th Anniversary Capital Campaign Advisory Committee Local, State, Federal n Colorado Northwest Incident Management Team n Safety and Security Committee Chair, 2015 Alpine World Ski Championships n Member, FEMA's Local, State, Tribal and Federal Preparedness Task Force 2013 n Chair, FEMA Region 8, Regional Advisory Council International Security n Panel member, Organization for Security and Co-Operation in Europe, June 2016 conference n International Ski Federation, 2011 World Alpine Championships, Germany n Public Safety Volunteer, Vancouver Olympics 2010 Aw ards n COPS Office, Sutin Civic Imagination Award for Eagle County Law Enforcement Immigrant Advisory Alliance Leadership 2013 n Colorado Information Analysis Center, Terrorism Liaison Officer Executive Recognition 2015 n Eagle County Public Safety Council, Rotary Leadership Award 2015 n Colorado State Patrol, Colorado Pro Challenge Leadership Award 2014 n Colorado Drug Investigators Association, Leadership Award 2014 n Colorado Association of Chiefs of Police, Ralph Smith Innovation Award 2004 n California Reserve Officer of the Year 1981 n Garden Grove Police Department, California, Medal of Courage 1980 May 4, 2021 - Page 130 of 158 2020 YEAR IN REVIEW / VAIL POLICE DEPARTMENT | 2726 | YEAR IN REVIEW 2020 Colorado Northwest Incident Management Team The CONWIMT formed in 2006 and is made up of a number of public safety responders from the Vail Police Department, Vail Public Safety Communications Center and other public safety agencies throughout Northwest Colorado. The team supports local jurisdictions responding to man-made disasters, natural disasters and large-scale events. Vail PD provides administrative support teams. In April 2020, the Town of Vail and its public sector partners used the town's continued response to the pandemic for a table-top exercise. The drill combined real-life events with simulated scenarios involving flooding, debris flows and a wildland fire to hone incident management team skills. Unifed Response to COVID-19 Pandemic Vail Police collaborated with its partners to respond to and manage the pandemic. Collaborations included a countywide joint information center, command and general staff meetings, countywide dashboards for situational awareness, Vail Police situational reports and a strong messaging campaign. Community Evacuations n Evacuation zone definitions have been refined and new maps produced to support early notification to Dispatch and smooth community evacuations. n An ECAlert campaign will encourage residents to sign up their cell phone numbers with a physical home address to assist with evacuation orders. Photo credit: Dominique Taylor 2020 was a record setting fire season in Colorado. In August the Pine Gulch Fire became the largest wildland fire in state history only to be surpassed by the Cameron Peak Fire later in the year. The Vail Police Department and Vail Public Safety Communications Center spent a combined 1,020 hours supporting fires throughout the state in various communications, logistics, and planning functions. Resources were sent to support the Sieber Fire, Pine Gulch Fire, Grizzly Creek Fire, the Four Eagle Fire, and the East Troublesome Fire. Along with the various wildland fire incidents throughout the state the Vail Public Safety Communications Center’s Incident Dispatch Team also supported several events within the Town of Vail and Eagle County. DeploymentsEMERGENCY MANAGEMENT To mitigate the impacts of both unexpected and anticipated real-life events and emergencies, the Vail Police and the Vail Public Safety Communications Center undergo careful planning, preparation and training through Town of Vail-sponsored exercises and participation in Colorado Northwest Incident Management Team deployments. 2020 has been especially busy for IMT members.1,020 HOURS INCIDENT MANAGEMENT TEAM DEPLOYMENTS TOTALED Photo credit: Christopher Dillmann Photography May 4, 2021 - Page 131 of 158 2020 YEAR IN REVIEW / VAIL POLICE DEPARTMENT | 2928 | YEAR IN REVIEW 2020 Follow the Money Investigation into the wrongdoings of Ron Braden, a former Town of Vail Informations Technology Director, began after a Denver PD detective contacted the VPD about active warrants out on him for child prostitution. Following Braden’s immediate detainment, and subsequent look into his financial history while working as the IT Director at the Town of Vail, Commander Ryan Kenney began what would turn into a long and hyper-detailed investigation. VPD investigators found that Braden had been using business fronts that he himself had created to skim money the town had allocated for contract work. Between 2012-2018 Braden had diverted nearly half a million dollars of town funds to his personal bank accounts. After 18 months of working directly with the FBI and District Attorney to compile evidence against Braden, who had long since resigned from his position at the Town of Vail, warrants were drafted for Braden’s arrest. A later investigation of his vehicle, following his arrest, revealed an AR-15 rifle along and multiple boxes of ammunition, a weapon Braden was not permitted to be in possession of due to past convictions. Four months after being released on bond from the Eagle County Detention Facility, Braden had tripped his 24-hour pre-trial monitoring device’s tamper alert and fled his residence. Both of Braden’s vehicles were found at different locations and he himself was nowhere to be found at his home address. Commander Kenney and detectives located Braden with a search warrant revealing Braden’s call and text information and a possible location revealed themselves; before removing his monitoring device Braden had set up the purchase of a motorcycle and began planning an escape to Arizona. On the day Braden removed the GPS monitor he texted his siblings that he would commit suicide at a nearby location while at the same time contacting a prospective renter in Arizona looking for a living space. A later text confirmed that Braden was indeed in Arizona and planned to meet with the renter. The day after local authorities were contacted regarding Braden and his whereabouts the VPD was informed that upon isolating and confronting Braden, who had been riding in a vehicle with his prospective renter, Braden decided to take his own life, dying on scene from a single gunshot wound to the head. Cold as Ice We don’t think anyone would be surprised by our community saying that Vail looks amazing during the winter season. Between the lights and other decorations, the town takes on an entirely new personality throughout the ski season, which only begs the question: how cold would you have to be to purposefully destroy an ice sculpture? In this incident, where an ice sculpture was found vandalized and knocked over, the VPD was fortunate enough that a video camera caught the whole act in progress, lest it end up a cold case. Using the video, which showed the cold-hearted offender kicking over the sculpture, VPD officers were able to issue a press release including images of the offender. After receiving tips to who the offender might be further investigation chipped away at the possibilities until a single possible offender was identified. Soon after a warrant was issued, the offenders turned themselves in. And with our ice pun quota met this story is over with hope for a silver lining: Perhaps this story could be a new way for the offender to break the ice in the future. Stranger than Fiction We've handled multiple events where a simple incident is unnecessarily complicated for absolutely no reason. That said there’s always room for further surprise, like in the event of the following abandoned vehicle. The vehicle in question, left on the median on the snow-covered interstate, was found empty; a trail of footprints leading from the vehicle to the lane of travel indicating the driver had probably been picked up. Not long after the owner of the vehicle called in with an explanation: that she had stopped to try and assist a man who was walking on the interstate only for the man to draw a gun on her. The NOTABLE CASE INVESTIGATIONS Sergeant Justin Dill who retired in 2020 May 4, 2021 - Page 132 of 158 2020 YEAR IN REVIEW / VAIL POLICE DEPARTMENT | 3130 | YEAR IN REVIEW 2020 owner of the vehicle accelerated in an attempt to flee, only to skid on the icy roadway causing her vehicle to slide into the median. In an attempt to identify the mystery gunman, officers looked into footage from the interstate to discover there was in fact, no one on the interstate entirely. Footage showed the vehicle in question applying it’s breaks and skidding into the median, without any evidence of it stopping prior for any armed man on the interstate. With video evidence and the owner of the vehicle’s testimony falling apart, the now offender was charged with the false reporting of a fake crime; a bit of an upgrade from a simple abandoned vehicle, and hopefully a lesson learned in telling the truth. The Sincerest Form of Flattery It's quite understandable when we say that it’s unnecessary to explain why impersonating a police officer is a bad idea. Even throwing the moral and legal implications aside and looking at it from a purely logical standing it just amounts to a terrible idea. The incident started with the offender receiving a private parking ticket, having improperly parked in an apartment complex’s lot. A Hispanic employee noticed the vehicle and notified their manager who contacted the VPD and asked to have a Code Enforcement Officer ticket the vehicle. Upon driving out to deliver the ticket the offender returned to the scene and began to argue with the employee, manager and CEO unfruitfully. This is where things took a turn for the odd however, as not long after the ticketing took place the manager of the apartment complex, as well as other employees, started to receive calls from someone identifying themselves using the name of the prior CEO. This caller, who asked strange questions regarding the Hispanic employee’s citizen status, oddly sounded just like the offender from the parking ticket incident, and after the manager called out the caller on this, and received affirmation that it was indeed the offender, the VPD was notified and charged the offender with impersonating a public servant. If this story proves anything it’s that you can’t impersonate a good attitude. The Worst Strike in Bowling New Years can be a busy and exciting time in Vail with what the town has to offer both its residents and visitors. Celebration and inebriation however can quickly make for a volatile mix however, as this incident describes. Responding to a report of an assault, Vail Officers were dispatched early in the morning of the 2020 New Year to find the victim of this incident left beaten and unconscious on the street. Quickly administering medical aid and calling an ambulance for the victim, Vail Officers and Investigators began to gather information as to what exactly had happened that night. After meeting with employees of local establishments and gathering video evidence from nearby cameras a narrative began to form. The victim had spent the evening at a local bowling alley where drinking and another possible altercation left him leaving the establishment quite drunk. At some point during his wandering the victim ran into another group, quite literally, and after some belittling words from one of the men in the group led to the then unknown offender striking the victim to the ground and assaulting him, leaving him in the street where he was found by officers. Now looking to identify the offender, VPD officers and investigators began utilizing other avenues for collecting information, contacting the victim’s friends and family to stitch together what video evidence they could compile from those that were there that night and putting out a press release with images of the offender. New video evidence with clearer images and audio was collected including a video in which the offender bragged to his group about the assault before boarding a bus. After a tip was received which confirmed the offender’s identity, VPD detectives contacted the offender and not long after he had turned himself in being charged with second degree assault. May 4, 2021 - Page 133 of 158 2020 YEAR IN REVIEW / VAIL POLICE DEPARTMENT | 3332 | YEAR IN REVIEW 2020 Maintaining a safe and unrestrained flow of traffic on Interstate 70 and in-town streets involves cooperation and partnerships across diverse government agencies. The goals and strategies to maintain a safe and productive road environment, even under difficult circumstances like adverse weather conditions and avalanches, have been laid out in the Colorado Department of Transportation's and Colorado State Patrol's Traffic Incident Management Plan for Eagle County. With Vail's immediate proximity to Vail Pass, we target road safety and reduction in traffic collisions, fatalities, injuries and road blockages. We are committed to ensuring interstate commerce does not come to a standstill and adversely impact residential and business areas. During the 2019 - 2020 winter season, the duration of pass closures involving Town of Vail resources were significantly reduced. ROAD SAFETY COMMITTED TO SERVICE Vail Patrol handled over 35,000 calls for service, wrote over 1,500 incident reports, 375 traffic crash reports and issued nearly 2,200 traffic citations and warnings. Officers handled everything from petty theft to embezzlement. One event emerged as the most challenging of the year: the investigation of a former Vail IT director who channeled town funds into fake businesses. Fraud Bait advertising, defrauding merchants, credit card fraud and imposter scams made up the bulk of 2020 fraud cases. A coordinated ransomware attack on the Town of Vail's website in June forced the Vail PD to take some of its data offline. Assaults There were 81 assaults in 2020, a 15% increase over 2019. Of those 81 cases, three cases involved assault on an officer. Domestic Violence Stay-at-Home Public Health Orders contributed to a rise in domestic violence where substance abuse and the inability of victims to escape their homes contributed to a 24% increase in domestic violence calls in Vail. Every effort is made to prevent further victimization of children who witness the abuse of a parent. Officers will work with the Department of Human Services, victim advocates and schools to monitor behavior caused by trauma and the child's well-being. Motor Vehicle Thefts Officers responded to 16 reports of auto thefts, often where vehicles were left warming and unattended. In one case, relentless investigation led to the arrest of two Denver residents who stole a vehicle valued at over $40k and two bicycles valued at over $7k. When shown surveillance footage and asked by a Vail Detective who the female in the footage was, the female offender said "that would be me." FOR CRIMES INVOLVING THEFT, BURGLARY, ROBBERY, AGGRAVATED ASSAULT, MOTOR VEHICLE THEFT WAS REACHED BY VAIL POLICE. 24% clearance rate POLICING VAIL PROTECTION AND PREVENTION May 4, 2021 - Page 134 of 158 2020 YEAR IN REVIEW / VAIL POLICE DEPARTMENT | 3534 | YEAR IN REVIEW 2020 Co-Response to Mental Health Incidents Integral to a co-responder model is the relationship between law enforcement, paramedics and behavioral health professionals who all share a common goal — to keep individuals in a mental health crisis from being incarcerated or from being admitted to an emergency room. In Vail and Eagle County, a coordinated response to the mental health crisis is helping to provide the best outcome for individuals. In 2020, the Vail Police, Eagle County Paramedic Services, the Hope Center and Eagle Valley Behavioral Health handled over 23 emergency calls utilizing mental health resources. Suicidal Calls Although not everyone with suicidal thoughts are mentally ill, mental health issues are a big part of suicides and suicide attempts. In 2020, Vail Officers responded to 79 incidents where suicide was threatened by the individual or, where friend and family members asked for police intervention. Family members alerted Vail Police to one young woman who sent text messages of "goodbyes", another individual mentioned there were "no other options", another said "they had no money," and one man became agitated and suicidal after eating marijuana edibles. Crimes Involving Marijuana While Vail Officers educate citizens and tourists to use cannabis responsibly, the presence and use of marijuana have been contributing factors in 47 crimes or welfare checks in 2020. Most encounters were with individuals who believed it was legal to smoke in public or who had strong reactions to marijuana edibles. The Let's Be Blunt Campaign is a joint effort by Vail Police and Eagle County Sheriff's Office to educate marijuana consumers on responsible use. 79 CALLS IN 2020 VAIL POLICE RECEIVED INVOLVING A SUICIDE OR SUICIDAL THREAT Traffic Management and Road Safety Measures n Traffic Incident Management Plan n Stakeholder coordination with governmental partners including the Colorado Department of Transportation, the Colorado State Patrol and neighboring agencies n Radio and communication protocols for first responders n Chain law inspections n Safe tire tread inspections n Emergency notifications and media outreach n Encouraged reporting of unsafe driving behavior n Promotion of pedestrian and bicycle road sharing n Neighborhood speed management n Speed awareness mannequin n Variable message signs n Click-it or Ticket n DUI Task Force n Loading and delivery regulation enforcement n Commercial Vehicle Passenger Transportation Ordinance n Traffic data analysis n SmartForce — a law enforcement info-sharing tool Average traffic volumes on Interstate 70 through Vail is 36k vehicles daily. Commercial freight trucks make up 11.6% of total mountain corridor traffic and contribute to 16.6% of traffic crashes. Photo credit: Vail Sergeant Lachlan Crawford May 4, 2021 - Page 135 of 158 2020 YEAR IN REVIEW / VAIL POLICE DEPARTMENT | 3736 | YEAR IN REVIEW 2020 This innovative, award-winning program focuses on strategies to foster strong affiliations between police and the immigrant community. Outreach work includes a coat drive, community-oriented educational sessions, volunteer interpreter program, open forums, victim assistance, visits by consulates, a frequently asked questions brochure and resource guides. An outcome of the alliance's success is a decrease in the percentage of Hispanics victimized from 18.3% in 2017 to 16.5% in 2020 as compared to the total service population. Top calls from immigrant community members in 2020 involved questions about immigration/visa status as many lost their jobs during the pandemic. For reference, it is always the responsibility of the employer to tell federal immigration authorities about any change in the visa-holder’s employment status. EAGLE COUNTY LAW ENFORCEMENT IMMIGRANT ALLIANCE As anyone who lives or works here, or just loves to visit Vail knows, there's always something going on in the villages or on the mountain. Vail is one of America’s most acclaimed mountain resorts and home to prestigious sporting events, parades, dance and music festivals, and large concerts. We work closely with event producers, promoters, and private entities which have helped to secure the return of many events year after year. When the mountain closed down in March 2020 to stop the spread of the virus, the Town of Vail canceled special events planned for the remainder of the year. Special Events Planning SPECIAL EVENTS When Vail Mountain closed to skiers in March 2020 to stop the spread of the virus, we spent a good deal of time honing our public safety coordination skills through incident management drills with special event scenarios. —Sergeant Braucht May 4, 2021 - Page 136 of 158 2020 YEAR IN REVIEW / VAIL POLICE DEPARTMENT | 3938 | YEAR IN REVIEW 2020 May 4, 2021 - Page 137 of 158 75 Frontage Rd W • Vail, Colorado 81657 970.479.2210 • 970.479.2216 fax www.vailpolice.com • vailpolice@vailgov.com twitter.com/vailgov • facebook.com/VailPD May 4, 2021 - Page 138 of 158 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C : V L HA Minutes A pril 13, 2021 AT TAC H ME N TS : Description V L H A Minutes April 13, 2021 May 4, 2021 - Page 139 of 158 Vail Local Housing Authority Minutes April 13, 2021 3:00 PM Virtual Meeting 75 S. Frontage Road - Vail, Colorado, 81657 PRESENT ABSENT Steve Lindstrom Molly Morales Mary McDougall Greg Moffet James Wilkins STAFF George Ruther, Housing Director Lyn ne Campbell, Housing Coordinator 1. Call to Order 1.1. Zoom Meeting 1 (call to order pre-executive session) 1.2. Zoom Meeting 2 (post executive session) 1.3. Call to Order A quorum is present. Lindstrom called the meeting to order at 3:02PM. 2. Citizen Participation 2.1. Citizen Participation No public comment. 3. Approval of Minutes 3.1. VLHA Meeting Minutes March 9, 2021 MOTION: MOFFET SECOND: MC DOUGALL VOTE: 5-0 APPROVED 4. Main Agenda 4.1. Dedicated Source of Funding for Housing Programs and Developments Presenter: George Ruther, Housing Dir; David Flaherty, Magellan Strategies; and David Cunningham, Summit Information May 4, 2021 - Page 140 of 158 Ruther, Cunningham and Flaherty provided an overview regarding the need for a housing long term funding source, next steps and goals. In 2019 the community was polled and based on feedback the Town held off moving forward submitting a long term housing source ballot initiative. Housing reengaged with Magellan and Summit Information Services to again poll the community, to engage public. There are opportunities for marketing special events and economic development. Flaherty stated the goal is to bring the public up to speed, educate, engage and facilitate discussion with the community. • Facility community conversations • Solicit feedback • Compile a report to share general consensus with Authority and Council Ruther reviewed the presentation with the Authority. Discussion ensued and is summarized below. • The 3-fold approach needs to be reversed to the following order: o Environmental sustainability o Economic development o Maintaining community • The cost per deed restriction for Vail InDEED is likely to increase as real estate values rise. The VLHA will need to respond accordingly. • The Town’s financial participation using deed-restriction purchases is a preferred approach. However, buying in larger quantities similar to Solar Vail is needed to make a difference. • The dedicated source of funding needs to be large enough to make a difference as the VLHA is concerned this will become the only source of funding for housing. Once a fund is created, access to capital project funds will be reduced or eliminated. • Housing solutions need to be broad based with a diverse range of product types and price points and avoid only for rent housing for workforce. More than for-rent developments are needed. Without a broad spectrum we face the likelihood of leaving out the middle classes. • There is a lack of internal alignment around addressing the housing issue. We need to get back to a culture of getting to yes and working towards solutions. • The problem will persist until we hit rock bottom. (i.e. Sweet Basil closing). How do we personalize the problem? • What is the apocalyptic scenario? Does that approach to messaging further the effort? • Down valley solutions, while possible, create a new layer of problems that require solutions. (traffic, parking, readiness, sustainability, etc.). Avoid solving one problem just to create another. • If the Town had a pile of cash, what would we do with the money? The community does not support housing in the Town of Vail. (West Middle Creek, May 4, 2021 - Page 141 of 158 Cascade Tennis Courts, Booth Heights, Vail Commons, Arosa Duplex, North Trail Townhomes, Red Sandstone, etc.) What is the fear? • The Town currently has a private developer with private equity and private land wishing to build deed restricted housing in Vail and the answer is still no. Very little has changed. • Support for a Vail-only long-term funding source is waning amongst the VLHA. Maybe it is time to take a regional approach with a regional funding solution. 4.2. Resolution No. 7, Series of 2021, A Resolution Approving the Purchase of a Deed Restriction Interest in Property (Type III Deed Restriction) in the Town of Vail Legally Described as CONDOMINIUM UNIT B-5, HEATHER OF VAIL CONDOMINIUMS, Eagle County, Colorado with a Physical Address of 5197 Black Gore Drive, Unit B-5, Vail Colorado; and Setting Forth Details in Regard Thereto. Presenter: Lynne Campbell, Housing Coordinator MOTION: WILKINS SECOND: MOFFET VOTE: 5-0 APPROVED 5. Matters from the Chairman and Authority Members 5.1. Matters from the Chairman and Authority Members Presenter: Steve Lindstrom, Chairman There was no discussion. 6. Executive Session 6.1. Executive Session per C.R.S. §24-6-402(4)(a)(e) - to discuss the purchase, acquisition, lease, transfer or sale of real, personal or other property interests and to determine positions relative to matters that may be subject to negotiations regarding: Vail InDEED applications and deed restrictions. Presenter: Lynne Campbell, Housing Coordinator Moffet motioned to leave the regular meeting and enter executive session. MOTION: MOFFET SECOND: MORALES VOTE: 5-0 APPROVED 7. Any Action as a Result of Executive Session 7.1. Action as a Result of Executive Session MOTION: MC DOUGALL SECOND: MOFFET VOTE: 5-0 APPROVED 8. Adjournment 8.1. Adjournment 5:00PM (estimated time) MOTION: MOFFET SECOND: MC DOUGALL VOTE: 5-0 APPROVED 9. Future Agenda Items 9.1. May 4, 2021 - Page 142 of 158 • Land Banking (sale of GRFA) • Public Health Housing Incentive, Eagle County Health • Joint VLHA, Town Council, Planning & Environmental Commission Meeting Regarding Commercial Linkage/Inclusionary Zoning and Adopted Housing Policy Review • Investment Banker Discussion - Long Term Housing Funding 10. Next Meeting Date 10.1. Next Meeting Date April 27, 2021 Meeting agendas and materials can be accessed prior to meeting day on the Town of Vail website www.vailgov.com. All housing authority meetings are open to the public. Times and order of agenda are approximate, subject to change, and cannot be relied upon to determine at what time the Vail Local Housing Authority will discuss an item. Please call (970) 479-2150 for additional information. Please call 711 for sign language interpretation 48 hours prior to meeting time. Housing Department May 4, 2021 - Page 143 of 158 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C : April R evenue Update AT TAC H ME N TS : Description April Revenue Update May 4, 2021 - Page 144 of 158 1 TOWN OF VAIL REVENUE UPDATE May 4, 2021 Sales Tax Upon receipt of all sales tax returns, March collections are estimated to be $4,311,665 up 92.2% from last year and up 47.4% compared to budget. March collections were the highest total on record for a single month and exceeded March 2019 collections by 1.7%. Year to date collections of $11,373,185 are up 7.2% from 2020 but down 8.7% from 2019. Compared to budget, year to date collections are up 23.3%. Inflation as measured by the consumer price index was up 2.6% for March. The annual budget totals $22.5 million. Real Estate Transfer Tax (RETT) RETT collections through April 26 total $2,955,008 up 65.0% from this time last year. The 2021 annual RETT budget totals $7,000,000, down 32% from 2020 actual collections. Construction Use Tax Use Tax collections through April 26 total $1,129,241 compared to $370,942 from this time last year. The 2021 annual budget totals $2,250,000. Lift Tax Lift tax collections for the 2020/2021 ski season total $4,651,090 up 16.9% or $671,343 from this time last year. Parking Revenue Season to date: Pass sales from November through April total $1,157,629 down $(609,964) or (34.5)% from prior winter season. The majority of the decrease in pass sales is due to fewer purchases of blue passes and lower prepaid revenue on value passes. Daily sales from the parking structures exceeded $5 million for the first time with record breaking collections for the 2020/2021 ski season. Daily sales collections for November through April totaled approximately $5,203,566, up $1,664,834, or 47.0% from this time last year and up $386,480, or 8.0% from the 2018/2019 ski season. Summary Across all funds, year-to-date total revenue of $30.2 million is up 24.7% from budget and up 20.1% from prior year. The positive variance from budget is due largely from higher than anticipated sales, use, lift, and real estate transfer taxes. May 4, 2021 - Page 145 of 158 2021 Budget % change % change 2016 2017 2018 2019 2020 Budget Variance from 2020 from Budget January 3,738,824$ 3,725,212$ 3,597,610$ 4,079,994$ 4,076,145$ 3,375,000$ 3,396,872$ 21,872$ -16.66% 0.65% February 3,746,055 3,692,592 3,818,356 4,137,087 4,285,633 2,925,000 3,664,648 739,648$ -14.49% 25.29% March 4,225,921 3,642,407 4,167,880 4,237,933 2,243,518 2,925,000 4,311,665 1,386,665 92.18% 47.41% YTD Total 11,710,800$ 11,060,211$ 11,583,846$ 12,455,014$ 10,605,296$ 9,225,000$ 11,373,185$ 2,148,185$ 7.24% 23.29% April 1,089,749 1,386,780 1,233,474 1,445,071 427,518 900,000 May 654,462 659,475 830,193 763,756 503,828 675,000 June 1,318,092 1,389,982 1,648,443 1,606,748 1,023,517 1,350,000 July 2,053,773 2,215,649 2,412,425 2,480,292 2,084,644 2,025,000 August 1,849,815 1,863,949 2,195,175 2,237,050 2,138,838 1,800,000 September 1,349,929 1,385,462 1,540,490 1,600,100 1,767,393 1,350,000 October 906,385 936,954 1,106,596 1,165,176 1,371,727 900,000 November 989,320 997,716 1,264,600 1,260,314 1,425,461 900,000 December 3,840,919 3,695,305 4,070,870 4,237,178 3,625,189 3,375,000 Total 25,763,244$ 25,591,483$ 27,886,112$ 29,250,698$ 24,973,411$ 22,500,000$ 11,373,185$ Actual Collections Collected Sales Tax May 4, 2021 Town of Vail Revenue Update SALES TAX 2021 Budget Comparison 2 May 4, 2021 - Page 146 of 158 March Sales Tax Collections by Year Through March 31st Town of Vail Revenue Update May 4, 2021 YTD Sales Tax Collections by Year Through March 31st $11,060,211 $11,583,846 $12,455,014 $10,605,296 $11,373,185 $0 $2,000,000 $4,000,000 $6,000,000 $8,000,000 $10,000,000 $12,000,000 2017 2018 2019 2020 2021 • YTD collections of $11,373,185 are up 7.2% from prior year and up 23.3% from budget. • Inflation as measured by the consumer price index was up 2.6% in March. • The 2021 sales tax budget totals $22.5M. $3,642,407 $4,167,880 $4,237,933 $2,243,518 $4,311,665 $0 $500,000 $1,000,000 $1,500,000 $2,000,000 $2,500,000 $3,000,000 $3,500,000 $4,000,000 $4,500,000 2017 2018 2019 2020 2021 • March collections of $4,311,665 are up 92.2% from prior year and up 47.4% from budget. • March collections set a single-month record for all-time high sales tax collections. 3 May 4, 2021 - Page 147 of 158 YTD Through April Town of Vail Revenue Update May 4, 2021 Paid Parking Revenue - Through End of Ski Season Real Estate Transfer Tax by Year $4,816,611 $3,538,732 $5,203,566 $0 $1,000,000 $2,000,000 $3,000,000 $4,000,000 $5,000,000 2018/19 2019/20 2020/21 • Daily sales from the parking structures from November 2020 through April 2021 total $5,203,566, up $1,664,834, or 47.0% from the prior winter. • Due to the Covid-19 pandemic, paid parking stopped on March 14 during 2019/20 season. • This chart shows YTD collections of 1% RETT, segmented by individual home sale value. • 2021 RETT collections through April 26 total $2,955,008 up 65.0% from the prior year. $0 $500,000 $1,000,000 $1,500,000 $2,000,000 $2,500,000 $3,000,000 2017 2018 2019 2020 2021 Sales Less Than $2.5 Million Sales $2.5 to $5.0 Million Sales $5 to $10 Million Sales Over $10 Million $2,064,903 $2,029,854 $2,030,090 $1,791,330 $2,955,008 4 May 4, 2021 - Page 148 of 158 YTD Through April Construction Use Tax by Year Town of Vail Revenue Update May 4, 2021 $278,509 $675,314 $578,721 $370,942 $1,129,241 $0 $200,000 $400,000 $600,000 $800,000 $1,000,000 $1,200,000 2017 2018 2019 2020 2021 • Use Tax collections through April 26 are $1,129,241, compared to $370,942 from this time last year. This is an increase of 204.4% 5 May 4, 2021 - Page 149 of 158 Vail Business Review February 2021 May 4, 2021 The Vail Business Review breaks down the four percent sales tax collected for the month of January. Overall, January sales tax decreased (14.5)% with retail increasing 1.1%, lodging decreased (21.0)%, food and beverage decreased (22.2)%, and utilities/other decreased by (15.9)%. Excluding the out of town category; sales tax for the month of decreased (27.9)%. Town of Vail sales tax forms, the Vail Business Review and sales tax worksheets are available on the internet at www.vailgov.com/finance. Please remember when reading the Vail Business Review that it is produced from sales tax collections, as opposed to actual gross sales. If you have any questions or comments, please feel free to call me at (970) 479-2125 or Carlie Smith at (970) 479-2119. Sincerely, Alex Jakubiec Town of Vail Revenue Manager 6 May 4, 2021 - Page 150 of 158 February 2021 Sales Tax Collections by Business Type Town of Vail Business Review February Tax Collections By Year February 2021 Sales Tax February 2020 Retail $1,271,290 Lodging $1,464,064 Food & Beverage $726,490 Utilities & Other $202,748 $0 $200,000 $400,000 $600,000 $800,000 $1,000,000 $1,200,000 $1,400,000 $1,600,000 $1,800,000 1.1%(22.2)% (15.9)% RLFU -$8,000,000 $12,000,000 $3,694,225 $3,818,439 $4,136,164 $4,285,628 $3,664,592 $0 $1,000,000 $2,000,000 $3,000,000 $4,000,000 2017 2018 2019 2020 2021 (21.0)% • This report represents collections of Town of Vail 4% sales tax, as opposed to actual gross sales • Overall, 2021 February sales tax collections were down (14.5)% from the prior year. • February 2021 retail sales increased 1.1%, lodging decreased (21.0)%, food and beverage decreased (22.2)% and utilities and other decreased (15.9)%. Retail $1,257,092 Lodging $1,854,213 Food & Beverage $933,140 Utilities & Other $241,182 $0 $200,000 $400,000 $600,000 $800,000 $1,000,000 $1,200,000 $1,400,000 $1,600,000 $1,800,000 $2,000,000 7 May 4, 2021 - Page 151 of 158 Geographic Area Trends by Year February Sales Tax Sales Tax by Location Town of Vail Business Review February 2021 Sales Tax February 2020February 2021 Other Areas 15% Lionshead 18% Out of Town 24% Vail Village 43% Other Areas 15% Lionshead 25% Out of Town 9% Vail Village 51% • Vail Village sales tax decreased (27.8)%, Lionshead decreased (38.2)%, Other Areas decreased (13.5)%, and Out of Town increased 117.0%. Excluding Out of Town collections, all areas were down (27.9)%. • Effective October 1st, 2020, the town of Vail enacted new regulations which shifted collections of some sales tax from local vendors to their marketplace facilitators who file under the out-of-town category. $403,999 $343,321 $666,736 $625,538 $541,017 $982,125 $993,931 $1,056,371 $1,091,279 $674,349 $336,744 $544,971 $355,760 $396,174 $859,628 $1,971,358 $1,936,215 $2,057,297 $2,172,636 $1,589,597 $0 $500,000 $1,000,000 $1,500,000 $2,000,000 $2,500,000 2017 2018 2019 2020 2021 Other Areas Lionshead Out of Town Vail Village • This chart shows February sales tax collections, by geographic area over time. 8 May 4, 2021 - Page 152 of 158 February Sales Tax Accommodation Services Sales Tax by Year Retail Business Sales Tax Detail February 2021 Sales Tax Town of Vail Business Review Apparel $241,078 Grocery $202,622 Gallery $8,695 Gifts $5,229 Jewelry $32,354 Retail Liquor $74,757 Retail Other $290,036 Sporting Goods $416,209 Retail Home Occupation $309 • Overall, February 2021 accommodations services were down (21.0)%, short-term rentals were up 14.3% and hotels and lodges were down (29.6)%. $1,477,966 $339,586 $1,493,762 $360,451 $1,051,925 $412,139 $0 $250,000 $500,000 $750,000 $1,000,000 $1,250,000 $1,500,000 $1,750,000 Hotels/Lodges Short-Term Rentals 2021 2020 2019 9 May 4, 2021 - Page 153 of 158 Retail 250,683.46 230,703.11 8.66% Lodging 218,886.92 307,965.96 -28.92% F & B 66,152.30 78,629.28 -15.87% Other 5,294.71 8,240.12 -35.74% Total 541,017.39 625,538.47 -13.51% Retail 218,486.85 262,076.89 -16.63% Lodging 323,397.29 651,529.99 -50.36% F & B 131,469.90 173,469.80 -24.21% Other 995.29 4,202.29 -76.32% Total 674,349.33 1,091,278.97 -38.21% Retail 244,178.15 201,087.79 21.43% Lodging 440,695.91 5,689.96 7645.15% F & B 1,314.41 1,450.23 -9.37% Other 173,439.32 187,946.34 -7.72% Total 859,627.79 396,174.32 116.98% Retail 557,941.57 563,224.69 -0.94% Lodging 481,083.63 889,027.09 -45.89% F & B 527,553.39 679,590.32 -22.37% Other 23,018.59 40,793.69 -43.57% Total 1,589,597.18 2,172,635.79 -26.84% Retail 1,271,290.03 1,257,092.47 1.13% Lodging 1,464,063.75 1,854,213.00 -21.04% F & B 726,490.00 933,139.63 -22.15% Other 202,747.91 241,182.44 -15.94% Total 3,664,591.69 4,285,627.54 -14.49% Retail Apparel 241,077.88 205,832.99 17.12% Retail Food 202,622.16 183,477.35 10.43% Retail Gallery 8,695.36 5,572.05 56.05% Retail Gift 5,229.47 4,351.36 20.18% Retail Home Occupation 308.56 63.82 383.49% Retail Jewelry 32,354.09 25,474.47 27.01% Retail Liquor 74,757.33 68,307.55 9.44% Retail Other 290,036.42 260,043.67 11.53% Retail Sport 416,208.76 503,969.22 -17.41% Total 1,271,290.03 1,257,092.47 1.13% Total - All Areas Lionshead Out of Town Vail Village Retail Summary Cascade Village / East Vail / Sandstone / West Vail Town of Vail Business Review February Sales Tax 2021 Collections 2020 Collections YoY % Change 10 May 4, 2021 - Page 154 of 158 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C : V L MD A C Minutes - March AT TAC H ME N TS : Description V L MD AC Minutes March May 4, 2021 - Page 155 of 158 Vail Local Marketing District Advisory Council Monthly Meeting March 17, 2021, 8:30 am Meeting held via Zoom VLMDAC member attendees: Esmarie Faessler (Sonnenalp), Laurie Mullen, Erica Cannava (Manor Vail Lodge), Jana Morgan (Sweet Basil), Michael Holton (Vail Health), Kam Bozich (Slifer, Smith & Frampton), Liana Moore (Antlers), Jenn Bruno (TOV council) Additional attendees: Kristin Yantis (MYPR), Meggen Kirkham (SITE Marketing), Ainslie Fortune (Cactus), Mia Vlaar (Town of Vail), Jeremy Gross (Town of Vail), Kim Brussow (Vail Valley Partnership), Kay Schneider (Vail Valley Partnership), Liz Gladitsch (Town of Vail), Chris Romer (Vail Valley Partnership), Carlie Smith (Town of Vail), Mark Herron (lodging Liaison), Jeremy Coleman (Data Roadmap), Chris Shewmake (Cactus), John Plack (Vail Resorts), Pam Dixon (Vail Resorts), Lauren Scutt (Cactus) Call to Order Esmarie called meeting to order at 8:31 am Monthly Financial Report- Supplemental passed last night adding $1.47M to the budget, council didn’t have to many questions about the supplemental January lodging tax only - $391.2000, 29.5% down from January 2020, 3.4% down from budget Expenses through the end of February- $106.5000 Approval of February 17, 2021 and March 1, 2021 Minutes Motion to approve by Laurie / second by Kam / unanimous Summary of VLMDAC-VLMD Joint Meeting and Discussion New process- gives the VLMD the authority to Approve contracts over $50,000 Supplemental was approved, the big take away was the council really understood the challenges we have. Discovervail.com logo - The magic of lights Vail they included the TOV logo and the Discovervail logo. There were comments that the logo was not exciting, a suggestion was made to go with the Vail “blue”. Year-round marketing was discussed, there was support for it. Group Sales was discussed- We will go back to council with more info on how we build that pipeline and the importance of being there now to secure the business for 18 months and two years from now. Discussion ensued about the approval of contracts and the logo color. May 4, 2021 - Page 156 of 158 2021 Recommended Goals Discussion- One comment- we removed the 2019 actuals because what we are doing is based on 2020 Question was asked about how the summer occupancy is measured, Chris answered- The summer Occupancy is based on Desimetrics, it’s the one tool we have to measure occupancy. There isn’t a good reliable metric for occupancy in the vacation rental market/non-professional managed vacation rental market See slide 9 in presentation for more specifics Motion to Approve by Kam/ second by Erica / unanimous February was a remarkable month for bookings specifically for March. March gained over 23% occupancy. We went from -38% on February 1st for the month of March (compared to last year) to -4% at the end of February, it’s a remarkable booking month. This is the first increase year over year occupancy we have seen in over a year. Ainslie discussed the Annual Planning Calendar and brand re-positioning and Campaign development See presentation for more specifics Public Relations Update- Kristin Yantis, MYPR We rely heavily on our partners in the community, discuss community partners + PR systems/processes We offer a free 30 minute consult to amp up our partners marketing See presentation for more detail (slide 11) Creative Updates- Ainslie, Cactus Creative Optimizations- video will be made to the fall, a :15 and :30 Updating Dallas air marketing 15 for digital/traditional We will start with Boomers, then Active professionals, then Paid social The Board watched the videos and gave feedback Events Updates- Jeremy, TOV Musicians through March in all three villages May- Whitewater Series Go Pro Mountain Games are coming back Laurie added that Vail is ahead of the curve with events as other resorts are taking the wait and see approach Laurie asked that the event calendar be added to the Board packet Other Business- Motion to adjourn Erica/ second by Jenna/ unanimous Upcoming Meetings: VLMDAC Monthly Meeting Wednesday, April 14, 2021 Virtual Zoom Meeting May 4, 2021 - Page 157 of 158 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C : Recess 5:10 pm (estimate) May 4, 2021 - Page 158 of 158