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Home My WebLink About2021-06-01 Agenda and Supporting Documentation Town Council Afternoon Meeting Agenda VAIL TO W N C O U N C IL R E G U L AR ME E T IN G Agenda Virtual Meeting 12:00 P M, June 1, 2021 Meeting to be held Virtually (access H igh Five Access Media livestr eam https://www.highfivemedia.org/live-five the day of the meeting and visit https://www.vailgov.com/town-council to participate in public comment) Notes: Times of items are approximate, subject to change, and c annot be relied upon to determine what time Council will consider an item. Public c omment on any agenda item may be solicited by the Town Council. 1.S ite Visits: (the Van will depart the municipal building at noon) 75 min. 1.1.Stephen's Park Playground Site Visit Bac kground: The renovation of the Stephens Park play area in the I ntermountain neighborhood has been c ompleted. The custom design inc orporates parts of the original play structures, a new climbing wall feature, a rope bridge and new, as well as repurposed play equipment. The project continues the Vail tradition of inc luding artistic elements into the design, in this case 20 oversized "horsetails", a native riparian plant in existence since the age of the dinosaurs. The site visit will take a moment to thank some of the key play ers in the projec t. 1.2.816 W Forest Road Bac kground: Site Visit to review Right of W ay impacts of new driveway at 816/826 W est Forest Road 2.Br eak (30 min.) 3.E xecutive Session 1:45 pm 3.1.Executive Session pursuant to 1) C.R.S. § 24-6-402(4)(a)(e) conc erning the purc hase, acquisition, lease, transfer, or sale of any real, personal, or other property interest; and to determine positions, develop a negotiating strategy and instruct negotiators regarding: a) Lot 3, Middle Creek Development Agreement, Ground Lease and deed restric tion between the Town of Vail and Triumph D evelopment; and b) a potential real property ac quisition by the Town. 2) § 24-6-402(4)(b)(e) to have a consultation with the Town Attorney, to rec eive legal advic e on specific legal questions; and to determine positions, develop a negotiating strategy and instruct negotiators regarding 816/826 Forest Road right-of-way encroachments; 3) C .R.S. §24-6-402(4)(b) - to have a c onsultation with the Town A ttorney, to receive legal advic e on specific legal questions, regarding: Town of Vail v. TI GA Advertising, I nc. and Gregory Moffet, case number 21C V 30034. 90 min. Presenter(s): Matt Mire, Town Attorney June 1, 2021 - Page 1 of 121 4.The Afternoon Regular Meeting will reconvene at 3:15 p.m. 5.P resentation / Discussion 5.1.GoPro Mountain Games Update (J une 10 - 13) 15 min. Presenter(s): Dave Dressman, Sarah Franke, and Peggy W olfe, Vail Valley Foundation Action Requested of Counc il: No Action Needed. Bac kground: Dave Dressman, Event Director, Peggy W olfe, Director of Operations and Sarah Franke, VP of Marketing and Operations will provide an update on the GoPro Mountain Games and the changes that have been made to the event since the C OV I D -19 emergency order and public health restric tions have been lifted by Eagle C ounty and the State of C olorado. 5.2.Community Outreach Meetings Summary (Marketing Efforts Year round and Resident Housing I nitiatives) 30 min. Presenter(s): Scott Robson, Town Manager, David Flaherty, Magellan Strategies, George Ruther, Housing Director, Mia Vlaar, E conomic Development Director Action Requested of Counc il: Town C ounc il feedback on information presented. Bac kground: The presentation will summarize five community outreach meetings regarding the Town of Vail’s y ear-round marketing efforts and resident housing initiatives. There has been Town Counc il support to reac h out to the community to obtain feedback and opinions about the town's marketing and housing efforts. A survey is being drafted that will will help gather thoughts and opinions about funding options for y ear-round marketing efforts and residential housing. The c ommunity meetings and survey will help in determining final decisions about whether to inc lude November ballot proposal/s that would address permanent funding options to support marketing and/or housing. The survey is scheduled to be released later this month. 5.3.Review November Munic ipal E lection conduc ted as Coordinated Mail Ballot Election 15 min. Presenter(s): Tammy Nagel, Town Clerk and Patty Mc Kenny, Assistant Town Manager Action Requested of Counc il: Provide staff feedback on the information presented. Bac kground: The Town C lerk's Offic e will present a review of conduc ting the November Municipal E lection as a Coordinated Mail Ballot Election on November 2, 2021. 5.4.Guest Experienc e I nitiatives S ummer Program Update 15 min. Presenter(s): Patty Mc Kenny, Asst. Town Manager, Mia V laar, Economic Development Director, A lison W adey, V C B A Action Requested of Counc il: C ounc il feedback requested. Bac kground: The Guest Experience I nitiatives Advisory c ommittee will report on proposed summer programs, including programs that would enhanc e the Vail employee's experienc e with engagement func tions. 5.5.RRC W inter Guest Survey Season End Report 20 min. Presenter(s): Mia Vlaar, Town of Vail Ec onomic Development Director and Chris C ares, RRC Assoc iates Action Requested of Counc il: I nformation Update June 1, 2021 - Page 2 of 121 Bac kground: Looking bac k on the winter 2020/21 season, RRC will present a season-end report on winter post-visit survey s sent to guests who logged into the Vail Free W ifi. 5.6.High Five Acc ess Media Presentation and Request for Funding 15 min. Presenter(s): J K Perry, Exec utive Director, High Five A cc ess Media, TJ J ohnson, I T Direcctor Action Requested of Counc il: Town C ounc il feedback requested. Bac kground: High Five A cc ess Media Executive Director will present information about their partnership with the Town of Vail, community programming, and a request for additional funding from the town's c ollection of the franc hise fees. 6.D R B / PEC Update 6.1.D RB/PE C Update 5 min. Presenter(s): Matt Gennett, Director of Community Development 7.Information U pdate 7.1.2021 1st Quarter I nvestment Report 7.2.VLHA April 27, 2021 Minutes 7.3.Proposed 2022 Budget C alendar 7.4.May Revenue Update 7.5.C S E Meeting Minutes from May 5, 2021. 8.Matters from Mayor, Council and Committee Reports (10 min.) 9.Recess 9.1.Rec ess 5:25 pm (estimate) Meeting agendas and materials c an be ac cessed prior to meeting day on the Town of Vail website www.vailgov.com. All town council meetings will be streamed live by High Five Ac cess Media and available for public viewing as the meeting is happening. The meeting videos are also posted to High Five Ac cess Media website the week following meeting day, www.highfivemedia.org. Please call 970-479-2136 for additional information. Sign language interpretation is available upon request with 48 hour notification dial 711. June 1, 2021 - Page 3 of 121 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C : S tephen's Park Playground Site Visit B AC K G RO UND: T he renovation of the S tephens Park play area in the I ntermountain neighborhood has been completed. T he custom design incorporates parts of the original play structures, a new climbing wall feature, a rope bridge and new, as well as repurposed play equipment. T he project continues the Vail tradition of including artistic elements into the design, in this case 20 oversized "horsetails", a native riparian plant in existence since the age of the dinosaurs. T he site visit will take a moment to thank some of the key players in the project. June 1, 2021 - Page 4 of 121 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C : 816 W F orest Road B AC K G RO UND: Site Visit to review Right of Way impacts of new driveway at 816/826 West F orest Road AT TAC H ME N TS : Description a plan view and bridge rendering June 1, 2021 - Page 5 of 121 8134 8196 8178 PROPERTY LINEPROPERTY LINEE X I S T . P R O P E R T Y L I N E 8180 8170 SETBACKS E T B A C K SETBACKEXIST. PROPERTY LINE35 50 65 80 G G G G 63 64 57 35 64 79 94 09 63 79 94 09 57 67 78 89 G G 94 94 89 78 09 8160 8150 EXIST. PROPERTY LINE12% 10%10.5%1 2 .0 % 9 .5 %10%6.2%12%816 WEST FOREST ROAD(NOT POSTED)43,244 SQ.FT. / 0.993 ACRE826 WEST FOREST ROAD(NOT POSTED)46,972 SQ.FT. / 1.078 ACRES8190 8 1 5 0 81 40 8220 8 2 1 0 8200G 64PROPERTY LINE8160 8150 8140 8130 LANDSCAPE AREA LANDSCAPE AREA LANDSCAPE AREA LANDSCAPE AREA Project number Date Drawn by 5/23/2021 5:20:33 PMA001 ARCHITECTURAL SITE PLAN 816 W. FOREST ROADEnter address here816 W. FORESTROAD5.21.2021 Author No. Description Date 1" = 20'-0"1 ARCHITECTURAL SITE PLAN June 1, 2021 - Page 6 of 121 9.5%10.5%12% 46 44 42 40 38 3634 30 28 24 22 20 18 16 14 12 40 30 20 50 50 40 3030 20 10 10 46 44 42 40 40 38 36 34 32 28 26 24 22 38 36 34 32 28 26 24 22 20 18 16 14 12 10 26 26 24 22 20 32 18 16 14 12 45.5 40.2 25.9 12.2 15.5 bw:18.0 tw:36.0 PROPOSED BRIDGE/ CANTILEVERED ROAD FEATURE PROPOSED BRIDGE/ CANTILEVERED ROAD FEATURE PROPOSED BRIDGE/ CANTILEVERED ROAD FEATURE PROPOSED BRIDGE/ CANTILEVERED ROAD FEATURE 9.5%10.5%12% 46 44 42 40 38 3634 30 28 24 22 20 18 16 14 12 40 30 20 50 50 40 3030 20 10 10 46 44 42 40 40 38 36 34 32 28 26 24 22 38 36 34 32 28 26 24 22 20 18 16 14 12 10 26 26 24 22 20 32 18 16 14 12 45.5 40.2 25.9 12.2 15.5 bw:18.0 tw:36.0 PROPOSED BRIDGE/ CANTILEVERED ROAD FEATURE PROPOSED BRIDGE/ CANTILEVERED ROAD FEATURE PROPOSED BRIDGE/ CANTILEVERED ROAD FEATURE PROPOSED BRIDGE/ CANTILEVERED ROAD FEATURE 10.3 CONC. STEPS PLAIN #3 REBAR PREVIOUSLY LOCATED (R .O .W . W I D T H V A R I E S ) 1 0 3 ° 4 1 ' 0 5 " ( P L A T ) 4 9 .8 4 ' 798 0.429 ACRES LOT 14 F O R E S T R O A D LOT 13W STONE VENEER WALL 0'10'20'30' VIEW 1 VIEW 2 VIEW 3 VIEW 4 Project number Date Drawn by 5/21/2021 2:25:48 PMA008 DRIVEWAY Project NumberVAIL, CO. 81657816 FORESTROADIssue Date Author No. Description Date VIEW 1 VIEW 2 VIEW 3 VIEW 4 VIEW KEY June 1, 2021 - Page 7 of 121 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C : E xecutive S ession pursuant to 1) C.R.S . § 24-6-402(4)(a)(e) concerning the purchase, acquisition, lease, transfer, or sale of any real, personal, or other property interest; and to determine positions, develop a negotiating strategy and instruct negotiators regarding: a) L ot 3, Middle Creek Development A greement, Ground L ease and deed restriction between the Town of Vail and Triumph Development; and b) a potential real property acquisition by the Town. 2) § 24-6- 402(4)(b)(e) to have a consultation with the Town A ttorney, to receive legal advice on specific legal questions; and to determine positions, develop a negotiating strategy and instruct negotiators regarding 816/826 F orest R oad right-of-way encroachments; 3) C.R .S . §24-6-402(4)(b) - to have a consultation with the Town A ttorney, to receive legal advice on specific legal questions, regarding: Town of Vail v. T I G A Advertising, I nc. and Gregory Moffet, case number 21C V30034. P RE S E NT E R(S ): Matt Mire, Town A ttorney June 1, 2021 - Page 8 of 121 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C : G oPro Mountain Games Update (J une 10 - 13) P RE S E NT E R(S ): D ave D ressman, S arah F ranke, and P eggy Wolf e, Vail Valley F oundation AC T IO N RE Q UE S T E D O F C O UNC IL : No A ction Needed. B AC K G RO UND: D ave D ressman, E vent Director, Peggy Wolfe, Director of Operations and S arah F ranke, V P of Marketing and Operations will provide an update on the GoPro Mountain Games and the changes that have been made to the event since the C O V I D-19 emergency order and public health restrictions have been lif ted by Eagle County and the S tate of C olorado. June 1, 2021 - Page 9 of 121 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C : Community Outreach Meetings S ummary (Marketing E f f orts Year round and Resident Housing I nitiatives) P RE S E NT E R(S ): Scott R obson, Town Manager, D avid F laherty, Magellan S trategies, George Ruther, Housing Director, Mia V laar, Economic D evelopment Director AC T IO N RE Q UE S T E D O F C O UNC IL : Town C ouncil f eedback on information presented. B AC K G RO UND: T he presentation will summarize five community outreach meetings regarding the Town of Vail’s year-round marketing efforts and resident housing initiatives. T here has been Town Council support to reach out to the community to obtain feedback and opinions about the town's marketing and housing ef f orts. A survey is being draf ted that will will help gather thoughts and opinions about funding options for year-round marketing efforts and residential housing. T he community meetings and survey will help in determining final decisions about whether to include November ballot proposal/s that would address permanent f unding options to support marketing and/or housing. T he survey is scheduled to be released later this month. AT TAC H ME N TS : Description Memo Community Outreach Meetings Summary 060121 P P Community Outreach Meetings 060121 June 1, 2021 - Page 10 of 121 Overview This document summarizes five community outreach meetings regarding the Town of Vail’s year-round marketing efforts and resident housing initiatives. Additional meetings are currently being scheduled with other community members and organizations. Executive Summary To date, the five community outreach meetings conducted by the Town Manager’s office, Mia Vlaar (Economic Development), George Ruther (Housing), and town staff have yielded important insights and opinions about the Town’s marketing and housing efforts. Overall, support for the Town’s direction and general plans for marketing and housing is strong. Although there are different opinions about funding solutions, mostly about housing, there is unanimous, widespread support for the Town’s effort to address these critical issues. Marketing and Special Events Opinions and Viewpoints There was broad support among most attendees for raising the lodging tax to fund the Town’s marketing efforts on a year-round basis. Many attendees were not aware of the Town’s marketing budget disadvantage when compared to other mountain communities. The lodging tax data was compelling for many attendees. Other business and lodging community members believe a lodging tax increase would be easily absorbed by the guest. Ø Support for Year-Round Marketing Currently, there is an acceptable level of support in the lodging community for consideration of raising the lodging tax for year-round marketing. Several attendees believed there was “room” for an increase in the lodging tax without negatively impacting bookings. Ø Flattening the Occupancy and Rate Participants acknowledged data presented on flattening results on room nights booked in Vail. Participants recognized some changes in their business results and were aligned to the concept of a year-round marketing approach. Ø Room To Grow among Competitors Participants appreciated being informed that Vail’s 1.40% lodging tax was low compared to 3.4% for Aspen, 5.0% for Crested Butte, and 6.5% for Telluride. They understood other mountain communities had an advantage in marketing dollars. Ø Clarifying Marketing vs. Special Events Current Funding Some participants mentioned the importance of distinguishing between special event funding from the general fund and TOV marketing from the lodging tax. An increase in the lodging tax was considered to provide permanent funding for both. June 1, 2021 - Page 11 of 121 Town of Vail 2021 Community Outreach Project Update May 25th, 2021 Magellan Strategies 1685 Boxelder Street, Suite 300 | Louisville, CO 80027 MagellanStrategies.com | 303-861-8585 2 Ø Optimize Special Events Some attendees suggested that the Town reevaluate the quantity and quality of special events to optimize the community's experience and ensure return on investment. Ø Support for Marketing Tax Increase to Fund Special Events Most participants strongly supported a dedicated funding source for special events because they thought it makes sense to free up dollars in the general fund for traditional town services such as housing, transit, roads, etc. Housing Opinions and Viewpoints On housing, community leaders universally understand the problem and the importance of addressing this critical community need. There is general support for the Town and Vail Local Housing Authority to address the issue. However, they appear to be split on what a funding solution should look like and have different opinions if it is appropriate to use Town funds to only build homes down-valley. They question how many homes can be developed in Town and how the lack of adequate and convenient public transit contributes to the problem. There is less unity on how housing should be funded. Although, in one discussion, the suggestion of taxing short-term rentals was generally popular. Everyone agreed the lack of employees is approaching a crisis, and the lack of housing is a significant contributor. Ø In-Town & Out-of-Town Solutions There was discussion about housing funds being able to pay for projects in Vail and a general agreement that the Town must consider down-valley solutions due to the lack of property to meet housing needs. Some attendees suggested “outside the box” thinking by exploring the purchase of environmentally impacted land or property owned by Eagle County Schools. Ø Exceptional Public Transportation is Key Several attendees in multiple meetings suggested housing solutions include a discussion about transportation solutions. More than one business owner mentioned ECO Transit is insufficient to meet his staff's transportation and commuting needs, thereby making it hard for them to live down valley. They believed RAFTA in Pitkin County did a much better job transporting down valley residents into Aspen from Basalt and other communities. Ø Short-Term Rentals Create an Impact There was discussion if a tax on short-term rentals (appearing as a line item when a renter books a unit) would be appealing. The consensus was it could be an attractive funding option for housing. There was a warning from some attendees not to reference these properties as belonging to “second homeowners,” but only “short-term rental properties.” Ø The Solutions Need to Fit the Needs There were questions about who the Town’s housing programs are designed to serve. Given the magnitude of the housing problem, these programs are designed to target the “missing middle” of professionals whose income is between 80% and 200% AMI seemed satisfactory to attendees. June 1, 2021 - Page 12 of 121 Town of Vail 2021 Community Outreach Project Update May 25th, 2021 Magellan Strategies 1685 Boxelder Street, Suite 300 | Louisville, CO 80027 MagellanStrategies.com | 303-861-8585 3 Ø Community Alignment is Critical to Success Some attendees expressed concern about a lack of “alignment” in the community of what housing solutions will be acceptable for stakeholders. There was frustration among some attendees that everyone says they agree with resident housing, but that “not in my back yard” sentiment carries the day at the ballot box and public meetings. Ø Big Problem Require Even Bigger Solutions Some housing professionals recommended the Vail InDeed program not be presented to the community as a “one-off” program for single homes. They suggested Vail InDeed be marketed as a vehicle to invest in larger housing developments to secure multiple resident housing units. June 1, 2021 - Page 13 of 121 Town of Vail Spring 2021 Community Outreach Project Town Council Update June 1, 2021 - Page 14 of 121 Town of Vail 2021 Community Outreach Goals and Objectives To educate, inform, and engage the Vail community regarding the issues of Affordable Housing, Special Events, and the Town’s seasonal and year-round marketing efforts. To listen, learn, and understand the Vail community’s thoughts, opinions, and viewpoints regarding these important issues. Town of Vail 2021 Community Outreach Project Update June 1 st, 2021 2 June 1, 2021 - Page 15 of 121 Meeting Summary as of June 1st Ø To date, the five community outreach meetings conducted by the Town Manager’s office, Mia Vlaar (Economic Development), George Ruther (Housing), and town staff have yielded important insights and opinions about the Town’s marketing and housing efforts. Ø Overall, support for the Town’s direction and general plans for marketing and housing is strong. Although there are different opinions about funding solutions, mostly about housing, there is unanimous, widespread support for the Town’s effort to address these critical issues. Town of Vail 2021 Community Outreach Project Update June 1 st, 2021 3 June 1, 2021 - Page 16 of 121 Town of Vail | Community Outreach Project Presentation | VailGov.com Marketing and Special Events Opinions and Viewpoints Town of Vail 2021 Community Outreach Project Update June 1 st, 2021 June 1, 2021 - Page 17 of 121 Marketing and Special Events Opinions and Viewpoints Support for Year-Round Marketing Currently, there is an acceptable level of support in the lodging community for consideration of raising the lodging tax for year-round marketing. Several attendees believed there was “room” for an increase in the lodging tax without negatively impacting bookings. Flattening the Occupancy and Rate Participants acknowledged data presented on flattening results on room nights booked in Vail.Participants recognized some changes in their business results and were aligned to the concept of a year-round marketing approach. Room To Grow among Competitors Participants appreciated being informed that Vail’s 1.40% lodging tax was low compared to 3.4% for Aspen, 5.0% for Crested Butte, and 6.5% for Telluride. They understood other mountain communities had an advantage in marketing dollars. Town of Vail 2021 Community Outreach Project Update June 1 st, 2021 5 June 1, 2021 - Page 18 of 121 Marketing and Special Events Opinions and Viewpoints Clarifying Marketing vs. Special Events Current Funding Some participants mentioned the importance of distinguishing between special event funding from the general fund and TOV marketing from the lodging tax. An increase in the lodging tax was considered to provide permanent funding for both. Optimize Special Events Some attendees suggested that the Town reevaluate the quantity and quality of special events to optimize the community's experience and ensure return on investment. Support for Marketing Tax Increase to Fund Special Events Most participants strongly supported a dedicated funding source for special events because they thought it makes sense to free up dollars in the general fund for traditional town services such as housing, transit, roads, etc. Town of Vail 2021 Community Outreach Project Update June 1 st, 2021 6 June 1, 2021 - Page 19 of 121 Town of Vail | Community Outreach Project Presentation | VailGov.com Housing Opinions and Viewpoints Town of Vail 2021 Community Outreach Project Update June 1 st, 2021 June 1, 2021 - Page 20 of 121 Housing Opinions and Viewpoints In-Town & Out -of-Town Solutions There was discussion about housing funds being able to pay for projects in Vail and a general agreement that the Town must consider down-valley solutions due to the lack of property to meet housing needs. Some attendees suggested “outside the box” thinking by exploring the purchase of environmentally impacted land or property owned by Eagle County Schools. Exceptional Public Transportation is Key Several attendees in multiple meetings suggested housing solutions include a discussion about transportation solutions. More than one business owner mentioned ECO Transit is insufficient to meet his staff's transportation and commuting needs, thereby making it hard for them to live down valley. They believed RAFTA in Pitkin County did a much better job transporting down valley residents into Aspen from Basalt and other communities. Short-Term Rentals Create an Impact There was discussion if a tax on short-term rentals (appearing as a line item when a renter books a unit) would be appealing. The consensus was it could be an attractive funding option for housing. There was a warning from some attendees not to reference these properties as belonging to “second homeowners,” but only “short-term rental properties.” Town of Vail 2021 Community Outreach Project Update June 1 st, 2021 8 June 1, 2021 - Page 21 of 121 Housing Opinions and Viewpoints The Solutions Need to Fit the Needs There were questions about who the Town’s housing programs are designed to serve. Given the magnitude of the housing problem, these programs are designed to target the “missing middle” of professionals whose income is between 80% and 200% AMI seemed satisfactory to attendees. Community Alignment is Critical to Success Some attendees expressed concern about a lack of “alignment” in the community of what housing solutions will be acceptable for stakeholders. There was frustration among some attendees that everyone says they agree with resident housing, but that “not in my back yard” sentiment carries the day at the ballot box and public meetings. Big Problem Require Even Bigger Solutions Some housing professionals recommended the Vail InDeed program not be presented to the community as a “one-off” program for single homes. They suggested Vail InDeed be marketed as a vehicle to invest in larger housing developments to secure multiple resident housing units. Town of Vail 2021 Community Outreach Project Update June 1 st, 2021 9 June 1, 2021 - Page 22 of 121 Questions? June 1, 2021 - Page 23 of 121 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C : Review November Municipal Election conducted as C oordinated Mail B allot E lection P RE S E NT E R(S ): Tammy Nagel, Town C lerk and Patty McKenny, A ssistant Town Manager AC T IO N RE Q UE S T E D O F C O UNC IL : P rovide staff f eedback on the inf ormation presented. B AC K G RO UND: T he Town Clerk's Office will present a review of conducting the November Municipal E lection as a C oordinated Mail B allot E lection on November 2, 2021. AT TAC H ME N TS : Description Election Memorandum Magellan Supporting Information June 1, 2021 - Page 24 of 121 To: Vail Town Council From: Town Clerk’s Office and Town Manager’s Office Date: June 1, 2021 Subject: November Municipal Election conducted as Coordinated Mail Ballot Election 1. PURPOSE The purpose of this agenda item is to review the transition of conducting the town’s upcoming municipal election as a coordinated mail ballot election with the Eagle County Clerk and Recorder’s office. The Town Clerk’s Office is responsible for administering its regular municipal elections which occur every other odd numbered year as well as special elections. The municipal elections in Vail have historically been administered as standalone “at-the-poll” elections. 2. BACKGROUND In 2013 the State of Colorado made a historical shift to the way elections were being conducted by enacting legislation that allowed for primarily a mail ballot election format. The County Clerk and Recorders Offices transitioned to that format by sending voters across the state their ballot in the mail with an option to vote in person at an established polling center. The options that still exist today for conducting a municipal election include:  Coordinated election with the County Clerk and Recorder Office (November elections only)  Mail ballot election administered by the municipal clerk’s office  At-the-poll election administered by the municipal clerk’s office 3. HISTORY OF VAIL VOTER TURNOUT Historically, the Town of Vail has conducted an at-the-poll election with an option to “early vote” by mail. A summary of Vail’s election voter turnout for the past few years is below: AT-THE-POLL ELECTION VOTER TURNOUT Election Year No. of Registered Voters Ballots Counted Voter Turnout Percentage 2015 4000 863 22% 2017 4374 966 22% 2019 4315 1102 25% Last November, the town’s municipal election was coordinated with the Eagle County Clerk’s Office as a mail ballot election. The Town Clerk’s Office proposed coordinating the special election with Eagle County because of the complexities involved in administering an at-the-poll election in light of the pandemic and public health orders. It just did not make sense to hold an election which offered voters mostly an in-person voting approach. The past election was a Presidential election that reported a national record in voter turnout. The Town of Vail also June 1, 2021 - Page 25 of 121 Town of Vail Page 2 reported a record voter turnout, see below: There were no issues with the coordinated election last November. 2020 EAGLE COUNTY COORDINATED ELECTION VOTER TURNOUT No. of Registered Voters Ballots Counted Voter Turnout Percentage 3997 3408 85% 4. BENEFITS TO VOTERS WITH COORDINATED MAIL BALLOT ELECTION The most important benefit to Vail voters when conducting a mail ballot election is that there would be only one election that would offer the voter the ability to receive one ballot in the mail with federal, state, county, district, and municipal questions as well as candidate elections. Voters are then able to vote at their convenience and return their ballot by mail or drop off at the polling centers. Conducting a standalone election does cause confusion with the voters, especially with new voters in Eagle County since the mail ballot format is typically used across the State of Colorado. Often times when voters receive their Eagle County ballot, they contact the town clerk’s office to inquire about when they should expect their Town of Vail ballot in the mail. With at-the-poll elections, voters are required to send in a request for a mail ballot which causes confusion. Often times voters try to drop their mail ballot off at the municipal building which is not allowed. Voters have left frustrated having to take time to go to two different locations to cast their votes. Most municipalities in Eagle County coordinate with the County for November elections. The summary of voter turnout has also been tracked by consultants Magellan Strategies, see attached document. 5. COLLABORATION WITH EAGLE COUNTY CLERKS OFFICE FOR ELECTIONS Even though Vail has conducted its own standalone elections, the Town Clerk’s Office has worked closely with the Eagle County Clerk’s Office in establishing the voter polling service center located at the Grand View, top of Lionshead Transportation and Welcome Center. The County has conducted its election business at that location for several years, offering services such as voter registration, ballot replacements, ballot drop-off, and in person voting. This location is utilized by not just Vail voters, but all Eagle County voters who need assistance. The clerk’s office is meeting with the county clerk later this week to brainstorm the possibility of adding a 24-hour ballot drop location in Vail during election cycles. This would allow voters to drop off their Eagle County ballot at their convenience with no postage required. However, if Vail continues to administer the at-the-poll elections, there will likely continue to be more voter confusion. 6. ELECTION COSTS Town of Vail municipal elections typically cost an average of $5000. The cost of the last special election (2021) which was coordinated with Eagle County was $2,292. A coordinated election is more cost effective and offers a more consistent way of collecting ballots throughout the Vail Valley. 7. ACTION REQUESTED The Town Clerk’s Office supports the coordination of the upcoming Vail November municipal election with the Eagle County Clerk’s Office using the mail ballot format in light of creating efficiencies and consistency for the voters. The Town Council is asked to provide feedback on this recommendation. June 1, 2021 - Page 26 of 121 Magellan Strategies Town of Vail Active Registration and Voter Turnout Demographics Sex Female 1,677 43.6%1,521 46.1%632 46.2%1,134 45.7%628 48.5%1,324 44.9%459 49.4% Male 2,171 56.4%1,781 53.9%736 53.8%1,349 54.3%666 51.5%1,624 55.1%471 50.6% Total 3,848 3,302 1,368 2,483 1,294 2,948 930 Age Group 18-34 1,338 33.8%1,060 31.0%224 16.2%633 24.9%170 12.9%966 31.7%99 10.6% 35-44 656 16.6%543 15.9%194 14.0%415 16.3%177 13.5%494 16.2%106 11.4% 45-54 598 15.1%532 15.6%212 15.3%400 15.7%214 16.3%472 15.5%173 18.6% 55-64 577 14.6%535 15.7%267 19.3%419 16.5%274 20.9%492 16.2%212 22.8% 65+788 19.9%745 21.8%488 35.2%678 26.6%478 36.4%620 20.4%340 36.6% Total 3,957 3,415 1,385 2,545 1,313 3,044 930 Party Republican 689 17.4%611 17.9%320 23.1%535 21.0%352 26.8%743 24.4%281 30.2% Democrat 1,159 29.3%1,059 31.0%445 32.1%837 32.9%423 32.2%971 31.9%289 31.1% Unaffiliated 2,025 51.2%1,685 49.3%604 43.6%1,122 44.1%520 39.6%1,255 41.2%349 37.5% Libertarian 58 1.5%39 1.1%12 0.9%33 1.3%11 0.8%52 1.7%6 0.6% Green 22 0.6%17 0.5%4 0.3%16 0.6%6 0.5%19 0.6%4 0.4% ACP 4 0.1%4 0.1%0 0.0%2 0.1%1 0.1%4 0.1%1 0.1% 3,957 3,415 1,385 2,545 1,313 3,044 930 November 2019 November 2019 November 2020 November 2020 November 2020 November 2015 November 2015 November 2015 Active Registration Active Registration Active Registration November 2017 November 2017 November 2017 November 2018 November 2018 November 2018 November 2016 November 2016 November 2016 November 2019 June 1, 2021 - Page 27 of 121 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C : G uest Experience I nitiatives S ummer P rogram Update P RE S E NT E R(S ): Patty McKenny, Asst. Town Manager, Mia Vlaar, E conomic Development Director, A lison Wadey, V C B A AC T IO N RE Q UE S T E D O F C O UNC IL : C ouncil f eedback requested. B AC K G RO UND: T he Guest Experience I nitiatives Advisory committee will report on proposed summer programs, including programs that would enhance the Vail employee's experience with engagement f unctions. AT TAC H ME N TS : Description Memo Guest Experience Initiatives Summer P roposal 060121 June 1, 2021 - Page 28 of 121 To: Mayor and Town Council From: Vail Guest Experience Initiatives Collaborative Advisory Committee Date: June 1, 2021 Subject: Guest Experience Initiatives: Summer Employee Program Proposal I. SUMMARY The advisory committee, represented by the Town of Vail, VCBA and Vail Mountain, will present some updates about the Guest Experience Initiatives program. There was a recap of the 2020-2021 winter season’s programming last month with direction to return with a proposal for summer activation. With the changes to restrictions related to the public health orders, there will be the opportunity for more in-person employee engagements during the summer months. II. PROPOSAL FOR PRIMAVAIL SUMMER PROGRAMMING Employee Engagement Programs The goal of the employee engagement program is to draw upon the foundational work of the Vail Chamber and Business Association’s ambassador program, which supports and encourages “community” among employees, focusing on education, social opportunities and employee recognition and rewards. The Committee proposes implementing the following employee engagements over the summer if there is support from town council: • Community Tour & Vail History Seminar (on request by a business) • Employee social events to occur July, August, and September • Leadership Forum in August ( ▪ in person likely to take place at Grand View ▪ may wrap in CMC academic component • Recognition program similar to the winter season The slide below reflects the participation levels of the winter season programs. The PrimaVail summer program was not budgeted in the 2021 budget in light of the uncertainties that came with the public health crisis. The committee has considered continuing the programs into the summer months as a way of keeping the employees involved in valuable community engagements. The feedback from business owners has been positive in that PrimaVail provides the recognition of employees who have worked hard to ensure a high level of guest service. June 1, 2021 - Page 29 of 121 Town of Vail Page 2 The table below outlines the costs for VCBA to implement each of the PrimaVail components of employee engagement and includes expenses related to their professional services (wages), advertising, and program supplies and logistical expenses to support each component. The Committee would request that an additional $15K be included in the supplemental budget ordinance that council will consider on June 1 to cover the summer program expenses. The Committee supports the effort as a way of keeping the PrimaVail Programs activated year-round and available to the businesses in Vail. III. ACTION REQUESTED The Town Council is asked to provide direction on the PrimaVail Summer Programs and a decision about funding the components for a total of $15K in the next supplemental budget ordinance. BUDGET BY PROGRAM Employee Social Events 5,200.00$ Leadership Forum 4,000.00$ Recognition Program 5,800.00$ June 1, 2021 - Page 30 of 121 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C : R R C W inter Guest S urvey Season E nd Report P RE S E NT E R(S ): Mia V laar, Town of Vail E conomic Development Director and C hris Cares, R R C Associates AC T IO N RE Q UE S T E D O F C O UNC IL : I nf ormation Update B AC K G RO UND: L ooking back on the winter 2020/21 season, R R C will present a season-end report on winter post-visit surveys sent to guests who logged into the Vail F ree W if i. AT TAC H ME N TS : Description 2020/21 Post-Visit O nline G uest Survey R epor t June 1, 2021 - Page 31 of 121 VAIL WINTER 2020/21 POST-VISIT ONLINE SURVEY RESULTS PRESENTATION TO VAIL TOWN COUNCIL –6/1/2021 June 1, 2021 - Page 32 of 121 Introduction to the 2020/21 Research •Winter 20/21 brought unique and unprecedented challenges to the Town of Vail. Along with changes in virtually every aspect of community life, the COVID-19 pandemic forced new approaches to visitor research. Starting in summer 2020, and continuing throughout this past winter, the research program adapted by changing the method of interviewing visitors and residents. Surveys were collected all online and were analyzed with attention to the overall visitation patterns observed from November through early April. The Town of Vail wifi gating capabilities have made this type of research possible. No intercept surveys were able to be collected because of the pandemic. •In the following report, some comparisons are made between winter 2020 to 2021, with particular attention to the time period before COVID-19 emerged in 2020 (early March). In this way, it is possible to make some general comparisons of the overall profile of visitors to town, to identify trends that were present prior to the pandemic, and to note changes that became evident post pandemic. In addition, this presentation includes some data from the entire winter season 2021. June 1, 2021 - Page 33 of 121 •The story that emerged from the overall winter visitor research program included notable themes: •The summer 2020 research indicated that, despite the pandemic, Vail had shown resilience in visitation from tourists. After a slow start, the summer season became (mostly) typical of past summers when measured in terms of demographics and visitor experiences. Based on the research, the overall visitor profile in summer 2020 compared to past years was remarkably stable. •In contrast, overnight winter visitation as recorded by Destimetrics, was down consistently in winter 2021, starting in early December and continuing through early March. These results are illustrated on a slide that follows. •Vehicle counts from the public parking areas in Vail provide another source of data showing visitation patterns. In general, parking counts were also down slightly, though not as much as the measures of overnight visitation. However, parking patterns did show changes, with more parking on the Frontage Road, particularly in after Christmas in the holiday period, and on weekends through the first of March. These findings are illustrated on a slide that follows. Introduction Continued June 1, 2021 - Page 34 of 121 Vail Occupancy Rate Source: Destimetrics and RRC June 1, 2021 - Page 35 of 121 Parking Counts Compared -Nov 20th to April 18th, 2021 June 1, 2021 - Page 36 of 121 2020/21 Parking Counts by Lot Source: Vail parking data graphed by RRC June 1, 2021 - Page 37 of 121 The Approach Summer and Winter Research •New data collection method in Summer and Winter 2020/2021. The change in how data was gathered was noted previously and should be considered in interpreting survey results. Starting in summer 2020, the Town of Vail WiFi users were the source of summer and winter data. Anyone that signed up to use WiFi received a request to complete a survey five days after their sign up. This method resulted in 825 surveys obtained over the winter season. This method has presented a new means of collecting data, and it will provide a source of comparable benchmarks season to season and year over year going forward. •In the report that follows, several key metrics are called out; they will be tracked in future reports. These metrics include: Geographic origins of visitors, Visitor type (Out-of-State Overnight, Colorado Overnight, Day Visitors, and Seasonal Residents), Net Promoter Scores (NPS), First-time/repeat visitor ratios.June 1, 2021 - Page 38 of 121 Table of Contents Demographics Respondent Geography Net Promoter Score & Ratings Prior Visitation Lodging Trip Spending Information sources & Other Destinations Considered Experiences & Activities Welcome Center &Vail as “Green Destination” Covid-19 Special Questions Selected Questions: US vs. International Parking Counts Example of Dashboard: RRC has provided TOV staff with bi-weekly dashboards that track visitation. These reports include contents as summarized on the left side of this graphic June 1, 2021 - Page 39 of 121 Example of Dashboard -Demographics June 1, 2021 - Page 40 of 121 Example of Dashboard –Respondent Geography June 1, 2021 - Page 41 of 121 State/Country of Origin 20/21 Post Visit Results Compared to 19/20 Intercept Results The figure at right shows the top 10 states/countries of origin in Winter 20/21/21 compared to season-to-date Winter 2019/20 results. The share of in-state visitation increased (+2 ppts), and visitation from Texas and Florida together were up 7 ppts. Mexico was down through the comparable period. June 1, 2021 - Page 42 of 121 Colorado County 20/21 Post Visit Results Compared to 19/20 Intercept Results The figure at right shows the top Colorado counties of origin in Winter 20/21 compared to Winter 2019/20. Percentage of visitation from Denver exceeds other counties. Boulder and El Paso counties were particularly strong this season. June 1, 2021 - Page 43 of 121 Visitor Type 20/21 Post Visit Results Compared to 19/20 Intercept Results Data suggest overnight visitors were up this season. However, the change in survey methods, from intercept surveys in 2020 to on-line surveys in 2021 may have influenced results. Percentages should be used with caution. June 1, 2021 - Page 44 of 121 Epic Pass Ownership Epic Pass ownership was tracked through the survey. The high use of Epic Passes by Vail visitors represents an important component of Vail visitation; as a part of the winter data analysis, many of the survey questions are cross tabulated by Epic Pass ownership. Pass holders are likely to be knowledgeable about Vail and are generally loyal and engaged. June 1, 2021 - Page 45 of 121 Use of Air Service The use of air service in winter 2020/21 was of particular interest in light on the pandemic. Data suggest that air travel remained strong as the primary method of travel for overnight visitors. With 81% of overnight out of state visitors reporting they travelled by air. June 1, 2021 - Page 46 of 121 LIKELIHOOD TO RECOMMEND AND SATISFACTION RATINGS June 1, 2021 - Page 47 of 121 NPS Category/Score The question illustrated below has been used as a metric for satisfaction measurements in Vail for some time. Not surprisingly, second homeowners report the highest scores overall, and this segment is especially likely to include “promoters.“ Overall, net promoter scores declined this winter indicative of a combination of frustrations with snowfall (early season) and the challenges of the pandemic. June 1, 2021 - Page 48 of 121 Net Promoter Category/Score 20/21 Post Visit Results Compared to 19/20 Intercept ResultsNote that this comparison of Net Promoter Scores is influenced by the source of the data. Winter 2020 data was obtained via intercept surveys; generally, NPS scores are higher when they are obtained from in person interviews. The overall score for winter 2021 is NPS 67. In the future, more reliance will be placed on post visit data and benchmarking will be consistent year over year and season to season. June 1, 2021 - Page 49 of 121 Satisfaction Ratings The survey tracked satisfaction across a number of different categories of the experience. In general, all categories are positive with no single element rated higher than 12% in the negative. Public transportation, finding parking, and value received the lowest ratings. Cleanliness is highest rated. June 1, 2021 - Page 50 of 121 Ratings of satisfaction are compared year over year. Note that the changes in survey methods between winter 2020 (Intercept) and 2021 (Online) may affect responses slightly. There were relatively weaker ratings of visitor information this year. It is unclear if COVID-19 protocols influenced these results. Satisfaction Ratings 20/21 Post Visit Results Compared to 19/20 Intercept Results June 1, 2021 - Page 51 of 121 PRIOR VISITATION & LIKELIHOOD TO RETURN June 1, 2021 - Page 52 of 121 Previous Winter Visitation First time visitors are a segment that is closely tracked. About 40% of Out of State Overnight Visitors reported that they were on their first trip; this figure was up somewhat from past winters. First timers were also up last summer, indicative of some of the shifts in visitation that occurred since the pandemic began. June 1, 2021 - Page 53 of 121 Intent to return to Vail next winter is high overall, with 70% overall indicating an intent to return of 8 or higher on the 10 scale. Not surprisingly, Coloradans report the highest levels of intent to return. Likelihood to Return June 1, 2021 - Page 54 of 121 ADDITIONAL QUESTIONS / ANALYSIS June 1, 2021 - Page 55 of 121 Lodging Booking Method Booking methods are of particular interest. While most respondents indicate they booked direct to hotels/lodges (31%), 21% reported they went direct to an RBO (Rent by Owner), and an additional 12% reported using online travel agencies like Expedia and Travelocity. These numbers showed increases this winter. June 1, 2021 - Page 56 of 121 Average Spending per Person per Day Calculations of spend per party per day and per party per trip can also be determined. Note that lift tickets were not called out as a category for spending. For more detailed analysis, estimates would take Epic Pass owners into account separated from skiers that did not report having a pass. The purpose of these questions is to track relative expenditures and not detailed spending which would require more specialized analysis. June 1, 2021 - Page 57 of 121 Activity Participation Dining and skiing/snowboarding are the most frequently identified activities among Vail visitors. Shopping and Sightseeing are next most cited, with day visitors least likely to ski but sightsee more. June 1, 2021 - Page 58 of 121 Use of Vail transit was tracked by visitor type. Seasonal residents were especially likely to use the services, but reported use is high across all groups (over 30%) with the exception of Day Visitors. Use of Vail Transit June 1, 2021 - Page 59 of 121 Welcome Center Visitation Overall, about one in ten visitors report using one of the Welcome Centers. Interestingly, use was lowest among Out of State Overnight guests suggesting that lodging and concierge services and other pre-trip sources of information are being used by this segment. June 1, 2021 - Page 60 of 121 Other Resorts Considered June 1, 2021 - Page 61 of 121 Respondents are generally positive in terms of evaluating Vail as a “green” destination, with 64% saying “yes” and 20% “uncertain.” The percentage uncertain represent candidates for further communications and information on Vail’s efforts; for example, OOS and Colorado overnight visitors that are uncertain could be reached through joint efforts with lodging properties. Seasonal residents could also be targeted although they are already relatively aware and positive about efforts. Vail as “Green” Destination June 1, 2021 - Page 62 of 121 Environmental Programs Open ended comments provided additional insights on perceptions of Vail’s environmental programs. Recycling around town was highly noticed and appreciated. Respondents noted that hotels and condos were participating as well. Recycling is amazing in the Valley. I am sorry to see that paper towels are back in the restrooms but I hope that can change when covid passes. I saw the posters about Epic + Vail's commitment to go carbon neutral by 2030 and was impressed. The clean fuel of the bus system is fantastic. Recycling programs on public walkways etc. people from out of town don't know what "qualifies" as recyclable in your town. Vail does a great job of using signs to make that very clear. Recycling in our condo was great to see June 1, 2021 - Page 63 of 121 COVID-19 June 1, 2021 - Page 64 of 121 COVID-19 related questions were tracked through the season. Ratings of compliance with safety protocols showed gradual improvement as the winter progressed. Responses by segment were generally similar although seasonal residents were less likely to identify “very strong compliance.”. Safety Protocol Compliance June 1, 2021 - Page 65 of 121 Most respondents felt good about the pace of lifting restrictions on businesses and public gatherings (71%). Among the minority that didn’t say, “about right,” more felt the pace was moving “too slowly” than “too fast.” Overall, there was strong support for management efforts related to COVID-19. Pace of Lifting Restrictions June 1, 2021 - Page 66 of 121 Feeling of Safety A strong majority of respondents felt very safe based on the Vail protocols. There were only slight differences in these results among different groups of visitors. June 1, 2021 - Page 67 of 121 14. What actions should Vail consider to make you feel safer during your visit? Workers at chairs 3 and 4 were really good at telling people to pul up theirmasks, but workers at game creek bowl did not care at all about peoplewearing masks. There should be harsher consequences for people notwearing masks.More enforcement of masks in town. A significant number of comments were from respondents that felt safety protocols such as masks were unnecessary; however, even more commented that they appreciate Vail’s efforts towards safety. They suggest mandating mask wearing, especially in lift lines, encouraging social distancing and more sanitizer. You should Scan temperature. And encourage the social distance I didnt notice anyone cleaning door handles/etc when we had lunch on themountain, but that could have just been the timing. Had to hunt a bit forhand sanitizer when in mid Vail and Eagles Nest. Didnt notice anybodycleaning gondolas but may have just not noticed when I rode them Require masking in elevators, shuttle buses, lif t lines, and whencongregating outside. Limit number of people in the hot tub. Nobody wasenforcing this either at the resort or in the town. June 1, 2021 - Page 68 of 121 Pandemic’s Influence on Visit The pandemic did result in minor paranoia resulting in the prevention of doing certain indoor/"small-roomed" activities like bowling and ice skating. Would be comfortable with more relaxed COVD protocols There was not a strong consensus on the effect of the pandemic. Many people rescheduled their trip. Reservations were hard to get, lift lines were long and busses didn’t run frequently enough. Frustrations were expressed, as were positive comments about how safe many visitors felt. Difficult to eat in a nice restaurant, hard to get reservations if not made in advance Felt extremely safe and comfortable with my family in Vail. Wearing masks outdoors is not necessary and proven to be fruitless. It wasan unnecessary and extreme measure. Masks are only appropriate indoors orin extremely overcrowded areas outdoors. June 1, 2021 - Page 69 of 121 THANK YOU! QUESTIONS? June 1, 2021 - Page 70 of 121 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C : High F ive Access Media P resentation and R equest f or F unding P RE S E NT E R(S ): J K Perry, E xecutive D irector, High Five Access Media, T J J ohnson, I T Direcctor AC T IO N RE Q UE S T E D O F C O UNC IL : Town C ouncil f eedback requested. B AC K G RO UND: High F ive A ccess Media E xecutive Director will present information about their partnership with the Town of Vail, community programming, and a request for additional f unding from the town's collection of the f ranchise f ees. AT TAC H ME N TS : Description Memo High Five Access Media Presentation 060121 P P High Five Access Media 060121 June 1, 2021 - Page 71 of 121 To: Vail Town Council From: TJ Johnson – Town of Vail IT Director JK Perry – High Five Access Media Executive Director Date: June 1, 2021 Subject: High Five Access Media and Town of Vail Franchise Contributions I. SUMMARY High Five Access Media will present information to the Council regarding their role in the Town of Vail, future plans, and a request about the possibility of contributing a higher percentage of the town’s Comcast franchise fees to High Five. II. BACKGROUND High Five Access Media is Eagle County’s only community access provider. They perform several critical functions for the Town of Vail, but also provide services for other communities and public service organizations throughout the area. Their mission is to empower the local community, through media education and technology, to become civically engaged, express ideas, and advocate for causes. Under the leadership of JK Perry over the last 14 years, they have dramatically improved the quality of the broadcasts and quantity of programs offered to the community. High Five’s Impact in Vail • Coverage of Council meetings • Discounted coverage of other government meetings, such as DRB, PEC and LHA • Low-cost production of TOV-related videos, including Annual Community Meeting, Sustainable Landscape Series, Lunch with the Locals • Live coverage of Vail America Days • Free membership for Vail residents, including basic media production workshops, access to equipment and access to media distribution on cable and the internet • Discounted production services for Vail and Eagle County nonprofits • Provides the town with expertise in related fields, including cable franchise, Federal Communications Commission actions, and video system design About High Five Access Media is a nonprofit, noncommercial, grassroots community organization. They achieve their mission by providing the community coverage of local government meetings, free access to media education, production equipment, television and internet distribution, low- cost production services, and unique productions. High Five is available on Comcast Channel 5 in the upper Eagle Valley and simulcast everywhere at Live on Five and available anytime, on demand. June 1, 2021 - Page 72 of 121 Town of Vail Page 2 High Five is primarily funded by franchise fees provided to the towns of Vail and Avon from Comcast. The towns hold franchise agreements with Comcast. These agreements allow the cable operator to distribute their programming on cables in public-owned rights of way and make a profit. In return for using these rights of ways, Comcast pays the towns a portion of their profits to the towns, which approve funding for High Five. The organization also receive funding through grants, donations, underwriting, and production services. History Public access television sprouted in Vail during the 1970s, when residents began a quest to push local officials and the cable company to create a channel on cable television for locals to express their ideas and talk about issues important to the community. Vail Valley Community Television began cablecasting on Channel 5 in 1983 from a studio in the old Town of Vail public works shop. With a couple 3/4-inch studio cameras, a field camera and some editing equipment, several residents hopped on board the electronic soapbox and public access television was born in Vail. The station offered the first opportunity for average citizens to produce their own television programs, while the cable channel ensured they could effectively communicate with the community. III. ACTION REQUESTED OF COUNCIL Funding Request High Five Access Media applies each year to the Town of Vail during its budgeting process with the completion of the council funding contributions application. Due to gradual reductions in franchise fees over recent history, High Five would like to request the Town increase the percentage of franchise fees allotted from 35 percent to 50 percent. This represents a real number increase of $35,000 to $40,000 in 2022. The increase in funding would help offset costs related to operations as well as offer opportunities for some new programs. No formal action is required at this time. However, town staff and High Five are interested in feedback and direction on the funding amount that should be included in the application. This informational presentation was meant to help frame the role that High Five plays in our community, show their sources of funding, and how additional funding from the town would be a benefit to all. Questions encouraged. IV. Attachment(s): • High Five Access Media Presentation June 1, 2021 - Page 73 of 121 June 1, 2021 - Page 74 of 121 • • • • • • • June 1, 2021 - Page 75 of 121 • • June 1, 2021 - Page 76 of 121 • • • • • • • • • • June 1, 2021 - Page 77 of 121 June 1, 2021 - Page 78 of 121 • • • • • • • • June 1, 2021 - Page 79 of 121 • • • • • • June 1, 2021 - Page 80 of 121 •Current franchise fees 35 percent; asking for increase to 50 percent •Real numbers increase of $35 to $40K a year •Comparatively minimal impact to Town General Fund •Huge impact to High Five Access Media June 1, 2021 - Page 81 of 121 I have questions… June 1, 2021 - Page 82 of 121 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C : D R B /P E C Update P RE S E NT E R(S ): Matt Gennett, Director of Community D evelopment AT TAC H ME N TS : Description May 19, 2021 D R B Meeting R esults May 24, 2021 P E C Meeting R esults June 1, 2021 - Page 83 of 121 D E S IG N R E V IE W B O AR D May 19, 2021, 3:00 P M Virtual 75 S. Frontage Road - Vail, Colorado, 81657 1.C all to Order 1.1.Register in advance for this webinar: https://us02web.zoom.us/webinar/register/W N_xA P RvX H9S7qy 9hu8Xr-Zjw After registering, you will rec eive a confirmation email c ontaining information about joining the webinar. 1.2.Attendance Present: Doug Cahill, Peter Cope, Kit Austin Absent: J ohn Rediker 2.Main Agenda 2.1.D R B 21-0122 - S I Partners LT D Final review of new c onstruc tion Address/Legal Desc ription: 1270 W esthaven Circle/Lot 28, Glen Lyon Subdivision Applicant: S I Partners LTD , represented by Scott S. Turnipseed AI A Arc hitecture Planner: Erik Gates 1. The applicant shall show the upper roof material to be a dark grey or black standing seam metal prior to the issuance of a building permit. Peter Cope moved to approve with conditions. Kit Austin sec onded the motion and it passed (3-0). Absent:(1)Rediker 2.2.D R B 21-0131 - Abieur C orporation Final review of an addition Address/Legal Desc ription: 360 East Lionshead Circle Unit 2/Lot 6, Bloc k 1, Vail Lionshead Filing 2 Applicant: Abieur Corporation, represented by K H W ebb Arc hitects Planner: Erik Gates Peter Cope moved to table to a date unc ertain. Kit A ustin seconded the motion and it passed (3-0). Absent:(1)Rediker 2.3.D R B 21-0127 - Hanlon Residence June 1, 2021 - Page 84 of 121 Final review of an addition Address/Legal Desc ription: 897 Red Sandstone Circ le/Lot 1, Vail Village Filing 9 Applicant: J oseph Hanlon Planner: J onathan S penc e Peter Cope moved to table to J une 2, 2021. Kit Austin sec onded the motion and it passed (3-0). Absent:(1)Rediker 2.4.D R B 21-0170 - Deighan R esidence Final review of an exterior alteration (deck walls) Address/Legal Desc ription: 1163 C abin Circ le / Lot 1, Bloc k 2, Vail Valley Filing 1 Applicant: Kevin Deighan, represented by Mike Foster Planner: J onathan S penc e 1. Prior to submitting for a building permit, the applic ant shall amend the plans to demonstrate lower level dec k c lad in the same design and material as the lower section of the upper deck. 2. Prior to submitting for a building permit, the applic ant shall amend the plans to demonstrate the upper deck upper portions opened as shown in the provided photo and the vertical slats shall not be visible from the exterior. Peter Cope moved to approve with conditions. Kit Austin sec onded the motion and it passed (3-0). Absent:(1)Rediker 3.Staff A pprovals 3.1.B 21-0160 - Loftus R esidence Final review of an exterior alteration (reroof) Address/Legal Desc ription: 4335 Spruce W ay Unit W /Lot 4, Block 3, Bighorn Subdivision 3rd A ddition Applicant: Steven R. Loftus Trust, represented by TC C Roofing I nc . Planner: J onathan S penc e 3.2.D R B 21-0118 - Bathgate R esidence Final review of an exterior alteration (patio/retaining wall) Address/Legal Desc ription: 1543 Matterhorn Circle Unit 7 / Lot 7, Parkside Villas Applicant: Margaret Bathgate, represented by Beth Levine Arc hitect I nc Planner: Erik Gates 3.3.D R B 21-0121 - Yelamos R esidence Final review of an exterior alteration (deck) Address/Legal Desc ription: 2400 Garmisc h Drive / Lot 8 & 9, Block G, Vail D as Schone Filing 2 Applicant: Elizabeth & Antoni Yelamos June 1, 2021 - Page 85 of 121 Planner: J onathan S penc e 3.4.D R B 21-0130 - Musella R esidence Final review of an exterior alteration (windows) Address/Legal Desc ription: 5040 Main Gore Place Unit E3/Sundial Phase 2 Applicant: Anthony & Eileen Musella, represented by Renewal by Andersen Planner: Erik Gates 3.5.D R B 21-0133 - Kaiser R esidence Final review of an addition Address/Legal Desc ription: 1081 Vail View Drive Unit B 112/Lot A6, Bloc k A, Lion's Ridge Subdivision Filing 1 Applicant: Carroll Kaiser Planner: Greg Roy 3.6.D R B 21-0144 - Grimsley Residence Final review of an exterior alteration (hot tub/retaining wall) Address/Legal Desc ription: 2744 Snowberry Drive/Lot 15B , Block 9, Vail I ntermountain Development Subdivision Applicant: Sean Grimsley, represented by Zehren and A ssoc iates Planner: Erik Gates 3.7.D R B 21-0147 - Black Bear Lane LL C Final review of an exterior alteration (reroof/repaint) Address/Legal Desc ription: 5111 Black Bear Lane/Lot 1, Bloc k 2, Gore C reek Subdivision Applicant: Black Bear Lane L L C , represented by Nedbo C onstruc tion Planner: J onathan S penc e 3.8.D R B 21-0148 - Lions Mane C ondo Final review of an exterior alteration (reroof) Address/Legal Desc ription: 1063 Vail View Drive/Lot A5, B lock A, Lion's Ridge Subdivision Filing 1 Applicant: Lions Mane C ondo, represented by Arapahoe Roofing & Sheet Metal I nc. Planner: J onathan S penc e 3.9.D R B 21-0151 - Bridge Str eet Land L L C Final review of an exterior alteration (A C condensers) Address/Legal Desc ription: 291 Bridge Street Unit R1/Lot F-K, Block 5C, Vail Village Filing 1 Applicant: Bridge Street Land L L C , represented by Nedbo C onstruc tion Planner: J onathan S penc e 3.10.D R B 21-0156 - Ball Residence Final review of an exterior alteration (roof/windows/trim) Address/Legal Desc ription: 2835 Snowberry Drive/Lot 8, Bloc k 9, Vail I ntermountain Development Subdivision June 1, 2021 - Page 86 of 121 Applicant: Christopher & Mary Ball, represented by Beth Levine Architec t I nc. Planner: Greg Roy 3.11.D R B 21-0157 - Sound P eak W est L L C Final review of an exterior alteration (windows) Address/Legal Desc ription: 292 East Meadow Drive Unit 221/Tract B, Vail Village Filing 1 Applicant: Sound Peak W est L L C , represented by HMR C onstruc tion & Remodeling L L C Planner: J onathan S penc e 3.12.D R B 21-0158 - Atleti Holdings LL C Final review of an exterior alteration (windows) Address/Legal Desc ription: 292 East Meadow Drive Unit 638/Tract B, Vail Village Filing 1 Applicant: Atleti Holdings LLC, represented by HMR Construction & Remodeling L L C Planner: J onathan S penc e 3.13.D R B 21-0159 - Hughes Land Holding Trust Final review of an exterior alteration (vents) Address/Legal Desc ription: 616 W est Lionshead Circ le Unit 206 / Lot 1, Vail Lionshead Filing 4 Applicant: Hughes Land Holding Trust, represented by Servic e Now LLC Planner: Greg Roy 3.14.D R B 21-0165 - Fallert Thomas Residence Final review of a tree removal Address/Legal Desc ription: 4027 Lupine Drive/Lot 6, Bighorn Subdivision Applicant: Trudy Fallert Thomas 2020 I rrevocable Trust, represented by C eres Landcare Planner: J onathan S penc e 3.15.D R B 21-0167 - Bighorn Mutual Sanitation & Recreation Final review of an exterior alteration (temporary parking) Address/Legal Desc ription: 4205 Columbine Drive/Lot 19, Bighorn Subdivision Applicant: Bighorn Mutual S anitation & Rec reation, represented by RB Civil L L C Planner: J onathan S penc e 3.16.D R B 21-0176 - K P Vail LL C Final review of an exterior alteration (vent) Address/Legal Desc ription: 174 Gore Creek Drive Unit 412/Lot 1, Lodge Subdivision Applicant: K P Vail L L C , represented by S RE Building A ssoc iates Planner: J onathan S penc e June 1, 2021 - Page 87 of 121 3.17.D R B 21-0177 - W hitman R esidence Final review of an exterior alteration (deck) Address/Legal Desc ription: 1100 North Frontage Road, Unit 2310 / Simba Run Subdivision Applicant: Sheila W hitman Planner: J onathan S penc e 3.18.D R B 19-0631.001 - Mexamer D avos L L C Final review of a change to approved plans (hot tub) Address/Legal Desc ription: 2699 Davos Trail/Lot 16, B lock B, Vail Ridge Subdivision Applicant: Mexamer Davos L L C , represented by Scott S. Turnipseed A I A Planner: Erik Gates 3.19.D R B 20-0354.001 - W oodings Residence Final review of a change to approved plans (GRFA) Address/Legal Desc ription: 1694 Matterhorn Circle/Lot 12, Matterhorn Village Filing 1 Applicant: Samira W oodings, represented by Martin Manley Architec ts Planner: Greg Roy 3.20.D R B 20-0456.001 - Town of Vail Final review of a change to approved plans (parapet height) Address/Legal Desc ription: 1289 Elkhorn Drive//Unplatted - TOV Public W orks Bus Barn Applicant: Town of Vail, represented by V MD A Planner: Erik Gates 3.21.D R B 21-0079.001 - K emo S abe Final review of a change to approved plans (window - no change) Address/Legal Desc ription: 227 Bridge Street Units G, E & D / Lot B-D, Bloc k 5B, Vail Village Filing 1 Applicant: Covered Bridge I nc., represented by Zone 4 Arc hitects Planner: Greg Roy 3.22.D R B 21-0135.001 - O TG S K M O K B L L C Final review of a change to approved plans (snowmelt) Address/Legal Desc ription: 3846 Lupine Drive/Lot 13, B ighorn Subdivision 2nd Addition Applicant: OTG S K M OK B LLC, represented by Fieldsc ape Planner: J onathan S penc e 3.23.D R B 20-0137.002 - Spilled W ine Too L L C Final review of a change to approved plans (tree removal) Address/Legal Desc ription: 182 W est Meadow Drive/Lot 5E, Vail Village Filing 2 Applicant: Spilled W ine Too LLC, represented by Mark Odom Studio Planner: Greg Roy June 1, 2021 - Page 88 of 121 The applications and information about the proposals are available for public inspec tion during regular offic e hours at the Town of Vail C ommunity D evelopment Department, 75 South Frontage Road. The public is invited to attend the projec t orientation and the site visits that precede the public hearing in the Town of Vail Town Council Chambers. Times and order of items are approximate, subject to change, and c annot be relied upon to determine at what time the D esign Review Board will consider an item. Please c all 970-479-2138 for additional information. Sign language interpretation available upon request with 24-hour notification, dial 711. June 1, 2021 - Page 89 of 121 P L ANNI NG AND E NV I RO NM E NTAL C O M M I S S I O N M ay 24, 2021, 1:00 P M Virtual 75 S. F rontage Road - Vail, Colorado, 81657 1.Call to Order 1.1.Register in advance for this webinar: https://us02web.zoom.us/webinar/register/W N_QJ ybkNzgQ2eMGMYxH6F E0g After registering, you will receive a confirmation email containing information about joining the webinar. 1.2.Attendance Present: Ludwig Kurz, Karen Perez, Brian Gillette, Rollie Kjesbo, Reid Phillips, Pete Seibert, Henry Pratt Absent: None 2.Main Agenda 2.1.A request for the review of a major amendment to Special Development District (S D D) No. 6, Vail Village I nn, pursuant to Section 12-9A-10, Amendment Procedures, Vail Town Code, to convert a commercial unit into residential space, located at 68 East Meadow Drive, Unit 603/ Vail Village Filing 1, Lot O, Block 5D, and setting forth details in regard thereto. (P E C21-0021) 30 min. Applicant:RAW A H Partners LLC, represented by Mauriello Planning Group Planner:Erik Gates 1. Approval is contingent upon the applicant obtaining Town of Vail Design Review Board approval for the proposed exterior improvements. Planner Gates gives a short overview of the site and the proposal. The application is to turn a ground floor commercial area into residential area. There are two residential units above that would split the space and add the ground floor level to their units. Allison Kent from Mauriello Planning Group is present. No Public Comment. Commissioner Pratt stated his concern over the loss of additional commercial space within the Town. Rollie Kjesbo moved to recommend approval with conditions. Reid Phillips seconded the motion and it passed (6-1). Ayes:(6)Gillette, Kjesbo, Kurz, Perez, Phillips, Seibert Nays:(1)Pratt June 1, 2021 - Page 90 of 121 3.Approval of Minutes 3.1.May 10, 2021 P E C Results Rollie Kjesbo moved to approve. Karen Perez seconded the motion and it passed (6-0). Abstain:(1)Seibert 4.Adjournment Rollie Kjesbo moved to adjourn. Brian Gillette seconded the motion and it passed (7-0). The applications and information about the proposals are available for public inspec tion during regular offic e hours at the Town of Vail Community Development Department, 75 South Frontage Road. The public is invited to attend the project orientation and the site vis its that prec ede the public hearing in the Tow n of Vail Community Development Department. Times and order of items are approximate, subject to c hange, and c annot be relied upon to determine at w hat time the Planning and Environmental Commission w ill c onsider an item. Please c all (970) 479-2138 for additional information. Please call 711 for sign language interpretation 48 hour prior to meeting time. Community Development Department June 1, 2021 - Page 91 of 121 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C : 2021 1st Quarter I nvestment R eport AT TAC H ME N TS : Description 2021 Q 1 Investment U pdate June 1, 2021 - Page 92 of 121 TOWN OF VAIL MEMORANDUM TO: Scott Robson Kathleen Halloran Council Members FROM: Carlie Smith DATE: 1st Qrtr 2021 RE: Investment Report Enclosed is the investment report with balances as of March 31, 2021. The estimated average yield for the pooled cash fund is 0.037%. As of 03/31/21, the Treasury yield curves for 3 months, 6 months, and 1 year are 0.02%, 0.04%, and 0.06% respectively. The historic lows in US Treasury yields have continued into first quarter 2021. The Fed has indicated that despite recent economic growth and hints at inflation, the current policy of near-zero rates will remain for the time being. The town's investment balance has grown $33.4M in the first quarter mainly due to proceeds from the issuance of debt on the Public W orks Shops project ($15M) and fairly strong January - March revenues despite the continuing pandemic. The town has intentionally kept funds in shorter term holdings, with the best performing investments currently in long-term CDs and government securities. In April, the town invested another $15.0M in government securities to diversify the large "cash" balance. Our investment mix follows the policy objectives of safety, liquidity, and yield in that order. There were no changes to investment products or banking institutions. Please call me if you have any questions. Gov't Securities 13.8 M 10% CD's 9.3 M 7% Colorado Investment Pool 65.8 M 47% Cash 52.6 M 37% 2021 1st Qtr. Investment Mix $141.5 M June 1, 2021 - Page 93 of 121 Town of Vail, Colorado Investment Report Summary of Accounts and Investments As of 03/31/2021 2021 Balances Percentage Cash of Total Commercial Banks $39,202,501 27.71% Money Market Funds $13,363,893 9.44% Total Cash $52,566,394 37.15% U.S. Government Securities FNMA'S, GNMA'S, FHLMC'S & SBA'S - Dana $13,821,349 9.77% Total Government Securities $13,821,349 9.77% Certificates of Deposit $9,310,935 6.58% Colorado Investment Pools $65,795,717 46.50% Total Portfolio $141,494,395 100.0% Maturing Within 12 Months 121,538,810 85.90% Maturing Within 24 Months 4,591,727 3.25% Maturing After 24 Months 15,363,859 10.86% 141,494,395 100.0% June 1, 2021 - Page 94 of 121 Institution Average Balances Type of Accounts Return 03/31/21 "CASH" ACCOUNTS Commercial Bank Accounts: First Bank of Vail - Operating Accounts 0.050% $39,202,501 Money Market Accounts: Schwab Institutional Money Market Fund - Dana Investments Interest and Balance 0.010% $13,357,114 Vail Super Now Public Funds Account - Piper Jaffray Interest and Balance 0.000% $6,779 Total Money Market Funds $13,363,893 Total "Cash" Accounts $52,566,394 GOVERNMENT SECURITIES FNMA'S, GNMA'S, FHLMC'S & SBA'S - Dana 1.44% 13,821,349$ 13,821,349$ Total Government Securities 13,821,349$ 1st Bank, Vail Colorado (#5734) Matures September 14, 2022 1.510% 1,119,520 1st Bank, Vail Colorado (#3421) Matures Mar 17, 2026 0.500% 1,172,110 1st Bank, Vail Colorado (#4290) Matures Sept 29, 2021 0.700% 1,125,683 1st Bank, Vail Colorado (#4754) Matures Dec 28, 2021 0.700% 1,123,742 1st Bank, Vail Colorado (#5319) Matures May 23, 2022 0.300% 1,581,266 1st Bank, Vail Colorado (#7554) Matures November 25, 2022 0.200% 1,158,503 Piper Jaffray 17312QL98 Matures May 23,2023 3.000% 106,467 Piper Jaffray 06740KLH8 Matures October 21, 2021 2.120% 131,550 Piper Jaffray 02587CFU9 Matures Aug 29, 2022 2.320% 212,528 Piper Jaffray 38148PUA3 Matures December 6, 2022 2.400% 259,945 Piper Jaffray 949763LRS Matures December 8, 2022 2.400% 259,965 Piper Jaffray 17312QQ36 Matures July 24, 2023 3.070% 160,727 Piper Jaffray 254673RVO Matures July 25, 2023 3.070% 107,159 Piper Jaffray 06426KAMO Matures July 31, 2023 2.990% 267,393 Piper Jaffray 29278TCG3 Matures July 31, 2023 2.990% 256,697 Piper Jaffray 58404DCM1 Matures July 31, 2023 3.030% 267,683 9,310,935 Total Certificates of Deposit 9,310,935$ LOCAL GOVERNMENT INVESTMENT POOLS Colotrust General Fund Interest 0.016% $65,795,717 Total Local Government Investment Pools Accounts $65,795,717 Total All Accounts $141,494,395 Performance Summary As of 03/31/2021 June 1, 2021 - Page 95 of 121 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C : V L HA April 27, 2021 Minutes AT TAC H ME N TS : Description V L H A April 27, 2021 Minutes June 1, 2021 - Page 96 of 121 Vail Local Housing Authority Minutes April 27, 2021 3:00 PM Virtual Meeting 75 S. Frontage Road - Vail, Colorado, 81657 PRESENT ABSENT Steve Lindstrom James Wilkins Mary McDougall Molly Morales Greg Moffet STAFF George Ruther, Housing Director Lynne Campbell, Housing Coordinator 1. Call to Order 1.1. Zoom Meeting 1 (call to order pre-executive session) 1.2. Zoom Meeting 2 (post executive session) 1.3. Call to Order A quorum is present. Lindstrom called the meeting to order at 3:04PM. Wilkins and Morales are absent. 2. Citizen Participation 2.1. Citizen Participation No comments. 3. Approval of Minutes VLHA Meeting Minutes April 13, 2021 MOTION: MOFFET SECOND: MC DOUGALL VOTE: 3-0 APPROVED 4. Main Agenda 4.1. Deed Restriction Values Presenter: Tim Zarlengo, George K Baum & Associates Tabled to May 25, 2021 4.2. Inclusionary Zoning, Commercial Linkage and Residential Linkage Discussion Presenter: Andrew Knudtsen & Rachel Shindman, Economic Planning Systems June 1, 2021 - Page 97 of 121 EPS presented an update on available options for residential linkage and fee-in-lieu. The Authority and EPS discussed the data presented, goals and decisions needed from the Authority and Town Council. • Determine mitigation rate for residential linkage o Fee amounts shown on presentation on page 7 are 100% mitigation rate. Once mitigation rate applied the fee will come down. o How high can mitigation rates be set? • Determine fee-in-lieu amount • Update policy language • Adjust policies as needed Questions arose regarding what the local housing impacts are based on new housing construction. How much total housing is needed, how much needs to be mitigated, how is housing provided? Update the policy for how much the developer is required to mitigate. Fee-in-lieu options shown in presentation are based on:  Purchase price gap on all homes  Price based on new homes in East Vail, West Vail and Sandstone cost  Average new price of all homes in Vail Discussion revolved around the benefits and consequences placing housing down valley. Don’t removed the down valley housing unit option but make a more expensive to meet mitigation. The Town cannot use money easily West of Vail. The ultimate goal is to meet locals housing needs. The Town’s current goal is to provide 30% of housing for locals. Favorable options noted today are • Down valley least incented favorable option • Fee-in-lieu • On-site construction as most favorable option According to EPS the courts will not look into study details rather look for internal inconsistencies. Generation rates will be based on the most recent RRC study. The Town may need to bring alignment to Commercial and Residential Linkage. EPS will return with an update at the May 25th VLHA meeting. 5. Matters from the Chairman and Authority Members 5.1. Matters from the Chairman and Authority Members Presenter: Steve Lindstrom, Chairman Lindstrom and Mauriello Group has presented comments to the West Vail advisory committee. Planners are drafting a plan and Lindstrom noted Council may look for VLHA review and comments. June 1, 2021 - Page 98 of 121 Moffet stated the County Commission provided vague direction for the Edwards development, Eagle River Station. Density of project is a concern for neighborhood. Ruther stated the Authority may need to weigh in whether the Town is truly meeting residential housing as a sustainable tool for the community. The Housing department has a few resales in the que. Moffet made a motion to leave the regular meeting and enter executive session. MOTION: MOFFET SECOND: MC DOUGALL VOTE: 3-0 APPROVED 6. Executive Session 6.1. Executive Session per C.R.S. §24-6-402(4)(a)(e) - to discuss the purchase, acquisition, lease, transfer or sale of real, personal or other property interests and to determine positions relative to matters that may be subject to negotiations regarding: Vail InDEED applications and deed restrictions. Presenter: Lynne Campbell, Housing Coordinator Moffet mad a motion to re-enter the regular meeting. MOTION: MOFFET SECOND: MC DOUGALL VOTE: 3-0 APPROVED 7. Any Action as a Result of Executive Session 7.1. Any Action as a Result of Executive Session Moffet motioned for staff to continue with the Vail InDEED negotiations as discussed in executive session. MOTION: MOFFET SECOND: MC DOUGALL VOTE: 3-0 APPROVED 8. Adjournment 8.1. Adjournment 5:00PM (estimated time) Moffet motioned to adjourn the meeting at 4:36PM. MOTION: MOFFET SECOND: MC DOUGALL VOTE: 3-0 APPROVED 9. Future Agenda Items 9.1. • Land Banking (sale of GRFA) • Public Health Housing Incentive, Eagle County Health • Joint VLHA, Town Council, Planning & Environmental Commission Meeting Regarding Commercial Linkage/Inclusionary Zoning and Adopted Housing Policy Review • Investment Banker Discussion - Long Term Housing Funding 10. Next Meeting Date 10.1. Next Meeting Date May 11, 2021 June 1, 2021 - Page 99 of 121 Meeting agendas and materials can be accessed prior to meeting day on the Town of Vail website www.vailgov.com. All housing authority meetings are open to the public. Times and order of agenda are approximate, subject to change, and cannot be relied upon to determine at what time the Vail Local Housing Authority will discuss an item. Please call (970) 479-2150 for additional information. Please call 711 for sign language interpretation 48 hours prior to meeting time. Housing Department June 1, 2021 - Page 100 of 121 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C : P roposed 2022 Budget C alendar AT TAC H ME N TS : Description proposed 2022 B udget Calendar June 1, 2021 - Page 101 of 121 Budget Retreat - special meeting 07/20/21 Capital budget discussion with Council 09/07/21 Compensation & Benefits with Council 09/07/21 VLMD Board review of 2022 Operating Plan 09/21/21 First Draft TM Budget 09/21/21 First reading of 2022 budget ordinance 10/05/21 Second reading of 2022 budget ordinance 10/19/21 VLMD Resolution for VLMD Budget 10/19/21 TOV Resolution for VLMD Budget 10/19/21 Vail Reinvestment Authority Budget Resolution 10/19/21 Town of Vail Proposed 2022 Budget Timetable June 1, 2021 - Page 102 of 121 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C : May Revenue Update AT TAC H ME N TS : Description May Revenue U pdate June 1, 2021 - Page 103 of 121 TOWN OF VAIL REVENUE UPDATE June 1, 2021 Sales Tax Upon receipt of all sales tax returns, April collections are estimated to be $1,648,704 up 285.7% from last year and up 83.2% compared to budget. April collections were the highest total April collections on record and exceeded 2019 collections by 14.1%. Year to date collections of $13,066,667 are up 18.4% from 2020 but down 6.0% from 2019. Compared to budget, year to date collections are up 29.1%. Inflation as measured by the consumer price index was up 4.2% for April. The annual budget totals $22.5 million. Real Estate Transfer Tax (RETT) RETT collections through May 25 total $3,741,163 up 80.7% from this time last year. The 2021 annual RETT budget totals $7,000,000, down 32% from 2020 actual collections. Construction Use Tax Use Tax collections through May 25 total $2,068,794 compared to $575,018 from this time last year. The 2021 annual budget totals $2,250,000. Lift Tax Final lift tax collections for the 2020/2021 ski season total $4,901,090 up 22.8% or $910,104 from the previous ski season. Summary Across all funds, year-to-date total revenue of $35.1 million is up 35.3% from budget and up 34.7% from prior year. 2021 revenue is up 4.3% from 2019. The positive variance from budget is due largely from higher than anticipated sales, use, lift, and real estate transfer taxes. 1 June 1, 2021 - Page 104 of 121 2021 Budget % change % change 2016 2017 2018 2019 2020 Budget Variance from 2020 from Budget January 3,738,824$ 3,725,212$ 3,597,610$ 4,079,994$ 4,076,145$ 3,375,000$ 3,407,698$ 32,698$ -16.40% 0.97% February 3,746,055 3,692,592 3,818,356 4,137,087 4,285,633 2,925,000 3,671,426 746,426$ -14.33% 25.52% March 4,225,921 3,642,407 4,167,880 4,237,933 2,243,518 2,925,000 4,338,839 1,413,839 93.39% 48.34% April 1,089,749 1,386,780 1,233,474 1,445,071 427,518 900,000 1,648,704 748,704 285.65% 83.19% YTD Total 12,800,549$ 12,446,991$ 12,817,320$ 13,900,085$ 11,032,814$ 10,125,000$ 13,066,667$ 2,941,667$ 18.43% 29.05% May 654,462 659,475 830,193 763,756 503,828 675,000 June 1,318,092 1,389,982 1,648,443 1,606,748 1,023,517 1,350,000 July 2,053,773 2,215,649 2,412,425 2,480,292 2,084,644 2,025,000 August 1,849,815 1,863,949 2,195,175 2,237,050 2,138,838 1,800,000 September 1,349,929 1,385,462 1,540,490 1,600,100 1,767,393 1,350,000 October 906,385 936,954 1,106,596 1,165,176 1,371,727 900,000 November 989,320 997,716 1,264,600 1,260,314 1,425,461 900,000 December 3,840,919 3,695,305 4,070,870 4,237,178 3,625,189 3,375,000 Total 25,763,244$ 25,591,483$ 27,886,112$ 29,250,698$ 24,973,411$ 22,500,000$ 13,066,667$ Actual Collections Collected Sales Tax June 1, 2021 Town of Vail Revenue Update SALES TAX 2021 Budget Comparison 2 June 1, 2021 - Page 105 of 121 Through April 30 April Sales Tax Collections by Year Through April 30 Town of Vail Revenue Update June 1, 2021 YTD Sales Tax Collections by Year $12,446,991 $12,817,320 $13,900,085 $11,032,814 $13,066,667 $0 $2,000,000 $4,000,000 $6,000,000 $8,000,000 $10,000,000 $12,000,000 $14,000,000 2017 2018 2019 2020 2021 • YTD collections of $13,067,076 are up 18.4% from prior year and up 29.1% from budget. • Inflation as measured by the consumer price index was up 4.2% in April. • The 2021 sales tax budget totals $22.5M. $1,386,780 $1,233,474 $1,445,071 $427,518 $1,648,704 $0 $200,000 $400,000 $600,000 $800,000 $1,000,000 $1,200,000 $1,400,000 $1,600,000 $1,800,000 2017 2018 2019 2020 2021 • April collections of $1,648,704 are up 285.7% from prior year and up 83.2 % from budget. • Collections for the month set the record for the single highest April collections. 3 June 1, 2021 - Page 106 of 121 Construction Use Tax by Year YTD Through May YTD Through May Town of Vail Revenue Update June 1, 2021 Real Estate Transfer Tax by Year $633,725 $1,027,477 $846,824 $575,018 $2,068,794 $0 $250,000 $500,000 $750,000 $1,000,000 $1,250,000 $1,500,000 $1,750,000 $2,000,000 $2,250,000 2017 2018 2019 2020 2021 • This chart shows YTD collections of 1% RETT, segmented by individual home sale value. • 2021 RETT collections through May 25 total $3,741,164 up 80.7% from the prior year. $0 $500,000 $1,000,000 $1,500,000 $2,000,000 $2,500,000 $3,000,000 $3,500,000 $4,000,000 2017 2018 2019 2020 2021 Sales Less Than $2.5 Million Sales $2.5 to $5.0 Million Sales $5 to $10 Million Sales Over $10 Million $2,706,719 $3,073,626 $2,490,959 $2,069,914 $3,741,163 • Use Tax collections through May total $2,068,794 compared to $575,018 from this time last year. This is an increase of 259.8% 4 June 1, 2021 - Page 107 of 121 Vail Business Review March 2021 June 1, 2021 The March Vail Business Review breaks down the four percent sales tax collected for the month of March and the first quarter of 2021. Overall March sales tax increased 92.5% with retail increasing 88.5%, lodging increased 110.5%, food and beverage increased 111.2%, and utilities/other decreased by (2.8)%. Excluding the out of town category, sales tax for the month of March was up 81.7%. The first quarter of 2021 resulted in a 7.6% increase overall with retail increasing 20.3%, lodging increased 4.6%, food and beverage increased 1.1% and utilities/other decreased (11.6)%. Excluding the out of town category, first quarter sales tax is down (7.3)%. Town of Vail sales tax forms, the Vail Business Review and sales tax worksheets are available on the internet at www.vailgov.com. You can subscribe to have the Vail Business Review and the sales tax worksheet e-mailed to you automatically from www.vailgov.com. Please remember when reading the Vail Business Review that it is produced from sales tax collections, as opposed to actual gross sales. If you have any questions or comments please feel free to call me at (970) 479-2125 or Carlie Smith at (970) 479-2119. Sincerely, Alex Jakubiec Revenue Manager 5 June 1, 2021 - Page 108 of 121 Town of Vail Business Review March Tax Collections By Year March 2021 Sales Tax March 2020March 2021 Sales Tax Collections by Business Type Retail $1,438,808 Lodging $1,839,050 Food & Beverage $854,561 Utilities & Other $206,420 $0 $200,000 $400,000 $600,000 $800,000 $1,000,000 $1,200,000 $1,400,000 $1,600,000 $1,800,000 $2,000,000 88.5%111.2% (2.8)% RLFU -$8,000,000 $12,000,000 $3,644,378 $4,181,296 $4,243,967 $2,254,332 $4,338,839 $0 $1,000,000 $2,000,000 $3,000,000 $4,000,000 2017 2018 2019 2020 2021 110.5% • This report represents collections of Town of Vail 4% sales tax, as opposed to actual gross sales • Overall, 2021 March sales tax collections were up 92.5% from the prior year. • March 2021 retail sales increased 88.5%, lodging increased 110.5%, food and beverage increased 111.2% and utilities and other decreased (2.8)%. Retail $763,424 Lodging $873,849 Food & Beverage $404,705 Utilities & Other $212,354 $0 $200,000 $400,000 $600,000 $800,000 $1,000,000 $1,200,000 $1,400,000 $1,600,000 $1,800,000 $2,000,000 6 June 1, 2021 - Page 109 of 121 Geographic Area Trends by Year March Sales Tax Sales Tax by Location Town of Vail Business Review March 2021 Sales Tax March 2020March 2021 Other Areas 14% Lionshead 20% Out of Town 22% Vail Village 45% Other Areas 19% Lionshead 19% Out of Town 17% Vail Village 45% • Vail Village sales tax increased 92.7%, Lionshead increased 100.4%, Other Areas increased 37.7%, and Out of Town increased 144.7%. Excluding Out of Town collections, all areas were up 81.7%. • Effective October 1st, 2020, the town of Vail enacted new regulations which shifted collections of some sales tax from local vendors to their marketplace facilitators who file under the out-of-town category. $402,116 $557,940 $618,485 $434,565 $598,483 $945,230 $981,941 $1,064,387 $425,660 $853,057 $303,598 $371,284 $359,096 $386,040 $944,808 $1,993,435 $2,270,131 $2,202,000 $1,008,067 $1,942,491 $0 $500,000 $1,000,000 $1,500,000 $2,000,000 $2,500,000 2017 2018 2019 2020 2021 Other Areas Lionshead Out of Town Vail Village • This chart shows March sales tax collections, by geographic area over time. 7 June 1, 2021 - Page 110 of 121 Retail Business Sales Tax Detail March 2021 Sales Tax Town of Vail Business Review March Sales Tax Accommodation Services Sales Tax by Year Apparel $283,395 Grocery $209,641 Gallery $8,179 Gifts $6,320 Jewelry $31,017 Retail Liquor $79,288 Retail Other $247,679 Sporting Goods $507,256 Online Retailers $65,711 Retail Home Occupation $320 • Overall, March 2021 accommodations services were up 110.5%, short-term rentals were up 115.4% and hotels and lodges were up 108.4%. $1,457,171 $349,486 $622,535 $251,314 $1,297,618 $541,433 $0 $250,000 $500,000 $750,000 $1,000,000 $1,250,000 $1,500,000 $1,750,000 Hotels/Lodges Short-Term Rentals 2021 2020 2019 8 June 1, 2021 - Page 111 of 121 Retail 250,976.69 188,084.57 33.44% Lodging 273,079.73 190,693.07 43.20% F & B 69,536.07 50,790.58 36.91% Other 4,890.26 4,997.14 -2.14% Total 598,482.75 434,565.35 37.72% Retail 262,370.05 110,093.39 138.32% Lodging 429,974.23 246,816.14 74.21% F & B 158,528.77 66,516.70 138.33% Other 2,183.96 2,233.72 -2.23% Total 853,057.01 425,659.95 100.41% Retail 262,672.97 196,012.02 34.01% Lodging 507,175.31 3,253.91 15486.63% F & B 3,044.04 879.08 246.28% Other 171,915.93 185,894.77 -7.52% Total 944,808.25 386,039.78 144.74% Retail 662,788.05 269,234.36 146.18% Lodging 628,821.02 433,085.84 45.20% F & B 623,452.14 286,518.64 117.60% Other 27,429.88 19,228.57 42.65% Total 1,942,491.09 1,008,067.41 92.69% Retail 1,438,807.76 763,424.34 88.47% Lodging 1,839,050.29 873,848.96 110.45% F & B 854,561.02 404,705.00 111.16% Other 206,420.03 212,354.20 -2.79% Total 4,338,839.10 2,254,332.49 92.47% Retail Apparel 283,395.45 103,981.55 172.54% Retail Food 209,641.19 158,257.53 32.47% Retail Gallery 8,179.17 1,553.21 426.60% Retail Gift 6,319.99 2,099.03 201.09% Retail Home Occupation 320.15 63.82 401.65% Retail Jewelry 31,017.42 14,160.31 119.04% Retail Liquor 79,287.87 46,012.51 72.32% Retail Other 247,679.43 210,901.01 17.44% Retail Sport 507,256.09 211,389.28 139.96% Retail Online Retailer 65,710.98 15,006.09 337.90% Total 1,438,807.76 763,424.34 88.47% Cascade Village / East Vail / Sandstone / West Vail Town of Vail Business Review March Sales Tax 2021 Collections 2020 Collections YoY % Change Total - All Areas Lionshead Out of Town Vail Village Retail Summary 9 June 1, 2021 - Page 112 of 121 March YTD 2021 Sales Tax Collections by Business Type Town of Vail Business Review March YTD Tax Collections By Year YTD March 2021 Sales Tax March YTD 2020 Retail $3,918,091 Lodging $4,585,638 Food & Beverage $2,283,824 Utilities & Other $630,410 $0 $500,000 $1,000,000 $1,500,000 $2,000,000 $2,500,000 $3,000,000 $3,500,000 $4,000,000 $4,500,000 $5,000,000 20.3%1.1% (11.6)% RLFU -$8,000,000 $12,000,000 $11,063,310 $11,594,738 $12,457,740 $10,615,082 $11,417,963 $0 $2,500,000 $5,000,000 $7,500,000 $10,000,000 $12,500,000 2017 2018 2019 2020 2021 4.6% • This report represents collections of Town of Vail 4% sales tax, as opposed to actual gross sales • Overall, 2021 March YTD sales tax collections were up 7.6% from the prior year. • March YTD 2021 retail sales increased 20.3%, lodging increased 4.6%, food and beverage increased 1.1% and utilities and other decreased (11.6)%. Retail $3,256,992 Lodging $4,385,780 Food & Beverage $2,259,312 Utilities & Other $712,998 $0 $500,000 $1,000,000 $1,500,000 $2,000,000 $2,500,000 $3,000,000 $3,500,000 $4,000,000 $4,500,000 $5,000,000 10 June 1, 2021 - Page 113 of 121 Geographic Area Trends by Year March YTD Sales Tax Sales Tax by Location Town of Vail Business Review March YTD 2021 Sales Tax March YTD 2020March YTD 2021 Other Areas 14% Lionshead 19% Out of Town 22% Vail Village 43% Other Areas 16% Lionshead 24% Out of Town 11% Vail Village 49% • Vail Village sales tax decreased (5.1)%, Lionshead decreased (16.2)%, Other Areas decreased (0.5)%, and Out of Town increased 124.3%. Excluding Out of Town collections, all areas were down (7.3)%. • Effective October 1st, 2020, the town of Vail enacted new regulations which shifted collections of some sales tax from local vendors to their marketplace facilitators who file under the out-of-town category. $1,217,519 $1,572,465 $1,906,821 $1,647,267 $1,639,854 $2,891,751 $2,896,755 $3,151,428 $2,521,312 $2,112,676 $986,156 $1,080,601 $1,136,678 $1,197,667 $2,686,431 $5,967,884 $6,044,917 $6,262,813 $5,248,835 $4,979,002 $0 $500,000 $1,000,000 $1,500,000 $2,000,000 $2,500,000 $3,000,000 $3,500,000 $4,000,000 $4,500,000 $5,000,000 $5,500,000 $6,000,000 $6,500,000 2017 2018 2019 2020 2021 Other Areas Lionshead Out of Town Vail Village • This chart shows March sales tax collections, by geographic area over time. 11 June 1, 2021 - Page 114 of 121 March YTD Sales Tax Accommodation Services Sales Tax by Year Retail Business Sales Tax Detail March YTD 2021 Sales Tax Town of Vail Business Review Apparel $738,570 Grocery $601,627 Gallery $23,462 Gifts $16,851 Jewelry $94,074 Retail Liquor $227,662 Retail Other $731,485 Sporting Goods $1,299,693 Online Retailers $183,745 Retail Home Occupation $924 • Overall, March YTD 2021 accommodations services were up 4.6%, short-term rentals were up 52.7% and hotels and lodges were down (9.1)%. $4,317,390 $1,028,165 $3,418,265 $967,515 $3,108,683 $1,476,955 $0 $1,000,000 $2,000,000 $3,000,000 $4,000,000 $5,000,000 Hotels/Lodges Short-Term Rentals 2021 2020 2019 12 June 1, 2021 - Page 115 of 121 Retail 731,633.85 647,422.75 13.01% Lodging 692,840.15 761,980.09 -9.07% F & B 200,424.77 214,875.97 -6.73% Other 14,955.17 22,988.60 -34.95% Total 1,639,853.94 1,647,267.41 -0.45% Retail 675,204.80 609,496.31 10.78% Lodging 1,016,902.61 1,496,262.17 -32.04% F & B 416,076.11 403,270.34 3.18% Other 4,492.68 12,283.64 -63.43% Total 2,112,676.20 2,521,312.46 -16.21% Retail 775,098.81 593,789.29 30.53% Lodging 1,363,727.00 18,006.86 7473.37% F & B 7,260.64 5,283.85 37.41% Other 540,344.36 580,586.88 -6.93% Total 2,686,430.81 1,197,666.88 124.31% Retail 1,736,153.26 1,406,283.61 23.46% Lodging 1,512,168.05 2,109,530.51 -28.32% F & B 1,660,062.75 1,635,881.70 1.48% Other 70,617.91 97,139.10 -27.30% Total 4,979,001.97 5,248,834.92 -5.14% Retail 3,918,090.72 3,256,991.96 20.30% Lodging 4,585,637.81 4,385,779.63 4.56% F & B 2,283,824.27 2,259,311.86 1.08% Other 630,410.12 712,998.22 -11.58% Total 11,417,962.92 10,615,081.67 7.56% Retail Apparel 738,569.81 516,189.55 43.08% Retail Food 601,626.52 529,869.48 13.54% Retail Gallery 23,461.50 16,042.87 46.24% Retail Gift 16,850.51 12,204.94 38.06% Retail Home Occupation 923.51 191.46 382.35% Retail Jewelry 94,074.03 61,003.06 54.21% Retail Liquor 227,661.56 176,930.99 28.67% Retail Other 731,485.34 679,996.87 7.57% Retail Sport 1,299,692.72 1,213,861.72 7.07% Retail Online Retailer 183,745.22 50,701.03 262.41% Total 3,918,090.72 3,256,991.96 20.30% Total - All Areas Lionshead Out of Town Vail Village Retail Summary Cascade Village / East Vail / Sandstone / West Vail Town of Vail Business Review March YTD Sales Tax 2021 Collections 2020 Collections YoY % Change 13 June 1, 2021 - Page 116 of 121 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C : C S E Meeting Minutes from May 5, 2021. AT TAC H ME N TS : Description C S E Meeting Minutes from May 5, 2021 June 1, 2021 - Page 117 of 121 COMMISSION ON SPECIAL EVENTS MEETING Virtual Meeting (Info at the bottom of the page) Wednesday, May 5, 2021 @ 8:30a.m.-10:05a.m. MINUTES: Meeting materials can be accessed at the following link https://vailgovrecords.com/WebLink/Browse.aspx?id=666899&dbid=0&repo=TownofVail Laserfiche Roll Call: Present: Doug Smith, Kim Rediker, Jill Lau, Nick Conover, Alison Wadey, Marco Valenti Absent: Sam Biszantz Staff: Jeremy Gross, Liz Gladitsch, Mia Vlaar 1. 8:30 a.m.: Staff Update (10 minutes) • Budget Update  Jeremy Gross provided details of funding available for reallocation including Ski for MS and Lionshead Farmers’ Market  Kim Rediker asked about organizers for Farmers’ Market. Alison recommended we rerelease the RFP and give it one more try  Board believes Lionshead Market funding should still be directed toward Lionshead activation  Available Funds: $26580 CRC $4,300 E&E  Awaiting update from Taste of Vail • COVID -19 Update • Gross provided update on public health orders - update expected May 28... 2. 8:40 a.m.: Event Funding Request (10 Minutes) • Vail Jazz Incremental Funding Request – Amanda Blevins • Vail Jazz received $75,000 from council contributions • Initial 2021 plan was to return to lower bench. We requested lower bench as in kind. • Wadey stated that this is one-time, COVID related request to create a new concert series outdoors in Solaris. Event producers either apply for funding through council contributions or CSE annually. • Smith suggested partnerships with Shakedown on production costs • Rediker requested clarification on load in and load out in Solaris on Sunday • Gross assured the commission that staff will ensure smooth operations • Lau asked where the funding will come from if not from CSE • Blevins responded they will continue to do the best they can despite challenges of sponsorship during the pandemic June 1, 2021 - Page 118 of 121 • Motion to allocate $10,000 for Vail Jazz at Solaris under the contingency that Vail Jazz works to shop for local vendors. • Conover/Valenti/Rediker opposed. 3. 8:50 a.m.: 60 Day Event Previews (45 Minutes) • Vail Jazz Festival - Amanda Blevins • Approved Funding $75,000 • Moved to Solaris from lower bench. Labor day party still occurring. Sunday gospel. Thursdays at Arrabelle. Marketing directed towards front range and out of state. With Thursday, Sunday morning and Sunday evening shows, the goal is to drive guests to come and stay from Thursday through Sunday. • Motion to release initial funding to Vail Jazz. • Lau/Valenti/unanimous • Vail Lacrosse Shootout - Jim Soran/Matt Soran • Approved funding $12,404 • No significant changes to event plan. Full attendance expected. • Motion to release initial funding for Vail Lacrosse Shootout • Lau/Valenti/unanimous • King of the Mountain - Tom Davenport • Approved Funding $8,860 • Registration opening next week. Later than normal but wanted to wait until the latest covid restrictions released. Volleyball is in play in Denver currently with spring leagues. • Motion to release initial funding for King of the Mountain • Lau/Valenti/Unanimous • Bravo Music Festival - Ronda Helton • Funding $207,855 • Hoping for more musicians per orchestra (50+) • Otherwise as proposed plus live streaming up to four concerts this summer • Motion to approve initial funding for Bravo! Vail Music Festival. • Lau/Valenti/Unanimous • Bravo Education Programming • Continuing programming from 2020 focus on youth • Free Family Fun Fest - Brian Hall unable to join • Funding $13,290 • Gross reported out that 2020 was COVID appropriate event • Many activations that were put on hold in 2020 will be back in 2021 • Otherwise event format as per years past • Rediker made recommendation to keep up safety protocols for under 12 • Motion to approve initial funding for Free Family Fun Fest. • Smith/Conover/Unanimous June 1, 2021 - Page 119 of 121 4. 9:35 Event Recap (15 Minutes) • Winter Ambient Entertainment – Diane Moudy • Funding $120,000 • See presentation • Motion to release final funding. • Conover/Lau/unanimous 5. 10:05 Meeting Reports (15 Minutes) • Council Update • Interest in continuing common consumption areas and expanded premise. • VEAC Update • VR will do an update on their marketing strategy on May 20 • VLMDAC Update • Supplemental budget of $1.7 million approved bringing marketing back to a more ‘normal’ level for 2021. • Approval of the Minutes from the April CSE Meeting • Smith/Conover/unanimous • Upcoming Events • Gross provided updated event schedule available at www.discovervail.com/events 6. 10:20 a.m.: New Business (5 minutes) • Conover attending VLMDAC in May, Wadey in June Adjournment @ 10:25 a.m. Motion to Adjourn Lau/Rediker/unanimous June 1, 2021 - Page 120 of 121 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C : Recess 5:25 pm (estimate) June 1, 2021 - Page 121 of 121