HomeMy WebLinkAbout2019-02-26 TROC Meeting Agenda Timber Ridge Operating Committee Agenda Tuesday, February 26, 2019 8:30 AM – 9:30 AM Town of Vail Municipal Administration Conference Room 75 South Frontage Road West, Vail, CO 81657 Members Present: Members Absent: George Ruther Agenda: 1. Review and Approve January 29, 2019 Meeting Results
2. Rock Fall Mitigation Status 3. Building N
• N-04 Rockfall Damage to Window, Window Concession Request 4. Snow Removal 5. Lease Expirations 6. Internet/Phone Status 7. 2019 Capitol Overview, tabled from January 9, 2019 a. Building Painting b. Building M renovation incomplete items pushed to 2019? c. Past Icicle Solutions? Heat Tape options?
8. Vail Resort Master Lease a. K-04 and P-12 Switch Finalization
b. Residential Lease Signatures c. Request for Modifications (via addendum) requested by VR i. Lock Out Fees differ ii. Refined and Detailed Maintenance Duty List 9. Adjournment The next scheduled meeting of the Timber Ridge Operating Committee is March 26, 2019. Please call 970-479-2136 for additional information. Sign language interpretation is available upon request with 48 hour notification dial 711.
Timber Ridge Operating Committee Meeting Results
Wednesday, January 9 9:00-10:00 AM Town of Vail Municipal Administration Conference Room 75 South Frontage Road West, Vail, CO 81657
Members Present: Members Absent: Greg Clifton George Ruther Kathleen Halloran John King
Greg Hall Staff: Lynne Campbell
Corum: Kathy Tran Cicely Crampton Agenda:
1. Call to Order Campbell called the meeting to order at 9:03AM. Members presents except Ruther. 2. Review and Approve November 27, 2018 Meeting Results
MOTION: Halloran SECOND: Hall VOTE: 4-0 3. Rock Fall Mitigation Status Halloran indicated there is $400K in the 2019 capital budget fund.
Hall stated next step is design build to provide work scope and estimate cost of work. Halloran asked if the bid would include a not to exceed amount. Hall said it could be
added. Per Hall an estimate should be available by end of February or March with work scheduled for sometime in second quarter.
4. Internet/Phone Update
Tran: The issue is urgent now. There are times when deposits not going through to the bank. Hall: Will pass Tran’s contact information along to Aspen Wireless.
5. 2019 Capitol Overview
a. Building Painting b. Building M renovation incomplete items pushed to 2019?
c. Past Icicle Solutions? Heat Tape options?
d. Why is there a caution-taped area located at concrete stairs at end of property
meeting Lion's Ridge?
e. Stairwell lighting request (stairs from parking lot to north row of buildings) Item table to the January 29, 2019 meeting.
6. Vail Resort Master Lease a. K-04 and P-12 Switch Finalization b. Asbestos Addendum (VR question) c. Residential Lease Signatures
d. Request for Modifications (via addendum) requested by VR i. Lock Out Fees differ ii. Refined and Detailed Maintenance Duty List Tran: Vail Resorts asking when Master Lease amendments will be completed. VR
wants to know if tenants need to sign an asbestos addendum. Per King the Town did an asbestos test which was negative. Both Hall and King said an asbestos addendum is not needed from the Town’s end
but VR can do as they wish for their tenants. Tran: Do we require Vail Resorts to sign at lease one copy of the Residential Lease to assure that their employees are following Community Rules.
King: No. Tran: VR asking when Master lease addendums will be ready. Crampton asked how long this update takes to get through the Town process.
Clifton: Town can provide quickly. The hold up will be with Vail Resorts attorneys. Items for addendum:
• Lock out charge increase from $30 to $65, on site manager offered to take on
VR lock outs
• Unit swap P-12 for K-04
• Parking spaces, Clifton to revisit with VR
o According to the meeting results from August 28, 2018
Clifton provided an update on Vail Resort’s parking spaces and storage. Kristen Williams with Vail Resorts proposed an idea VR may
consolidate management and move Timber Ridge management to
First Chair. Currently VR has 4 parking spots. Timber Ridge would get
4 spaces back and vacate current Timber Ridge office space. Leiby to
check if and how parking spaces can be used. 7. Laundry Machines and Renewal Contract
Tran stated existing machines originally had a 10 year contract that began in 2003 and Timber Ridge has been on month to month since 2013. Maintenance is included in monthly payments. New machines are needed.
She negotiated a new contract for 7 years with an option to end contract 3 years early without penalty. Tran said there is a 2-3 month lead time for the refurbished machines and the company has placed a hold for Timber Ridge. The Board discussed lease being on Town forms. Per Crampton stated Corum
leases have language stating contract can be reassigned. She will forward copy for Town attorney review. 8. Adjournment
Halloran made a motion to adjourn the meeting. Meeting adjourned at 9:25AM. MOTION: Halloran SECOND: Hall VOTE: 4-0 The next scheduled meeting of the Timber Ridge Operating Committee is January 29, 2019. Please call 970-479-2136 for additional information. Sign language interpretation is available upon request with 48 hour notification dial 711.