Loading...
HomeMy WebLinkAbout2019-03-26 TROC Meeting Agenda Timber Ridge Operating Committee Agenda Wednesday, March 26, 2019 8:30-9:30 AM Town of Vail Municipal Administration Conference Room 75 South Frontage Road West, Vail, CO 81657 Members Present: Members Absent: Greg Clifton Kathleen Halloran George Ruther Greg Hall John King Staff: Lynne Campbell Corum: Kathy Tran Cicely Crampton Agenda: 1. Review and Approve February 26, 2019 Meeting Results 2. Master Lease Amendment 3. Supplemental Budget 4. Rockfall update, Greg Hall 5. Property Signage, Kathy Tran 6. Building M Renovation Update 7. Adjournment The next scheduled meeting of the Timber Ridge Operating Committee is April 30, 2019. Future Agenda Items: Please call 970-479-2136 for additional information. Sign language interpretation is available upon request with 48 hour notification dial 711. Timber Ridge Operating Committee Meeting Results Tuesday, February 26, 2019 8:30 AM – 9:30 AM Town of Vail Municipal Administration Conference Room 75 South Frontage Road West, Vail, CO 81657 Members Present: Members Absent: Kathleen Halloran George Ruther Greg Hall Greg Clifton John King Corum: Kathy Tran Cecily Crampton Staff: Lynne Campbell Agenda: Kathleen Halloran called the meeting to order at 8:30AM. 1. Review and Approve January 29, 2019 Meeting Results Motion: Hall Second: King Vote: 3-0 2. Rock Fall Mitigation Status Hall signed a contract with Cumar. Cumar will be onsite to identify work needed. There are two contractors in the Colorado who perform work this type work. Rock Solid out of Rifle and another company from Denver; Hall is not comfortable with the Denver company. Work most likely will be based on an hourly rate with Cumar onsite to direct. If contract over 50K it will be presented to Town Council. Hall is reaching out to both companies for bids. Work pending snow to melt. Halloran asked if RFP process is needed. No per Hall. The removal company follows direction of Cumar. Halloran said we need to document process. Hall will provide update at March 26 meeting for Committee Council recommendation. Anticipate presenting at April 2 Council meeting to award contract. Hall said enough in budget to cover. 3. Building N N-04 Rockfall Damage to Window, Window Concession Request Tran stated it took the window company over 2 months to fix window. Tenant wants a 25% per month concession due to unit being fully livable. King said 6-8 weeks is typical delivery time for windows. King and Halloran feel the 25% for 2 months ($675) concession is reasonable. A similar size window was used as replacement. The new window is coming in 1-2 weeks. Hall asked if it makes sense to keep a spare window on hand since standard size. Tran said Timber ridge has 2 window types. Halloran motioned to authorize a 2 month 25% concession for tenant as well as purchasing 2 spare windows, 1 of each size. MOTION: Halloran SECOND: Hall VOTE: 3-0 4. Snow Removal King requested Corum to be more proactive in removal. He thinks there is a dangerous situation. King said to schedule snow to be removed within 2 days after roof snow removal. He also asked tenants move vehicles periodically. Per Tran accumulation is not from snow removal. She was assumed Umbrella Roofing would have removed. She is now aware of roof snow removal process. Tran requested property walk with Vail Resorts as several vehicles had not been moved. Tran forced all tenants to reregister vehicles. Met with them to discuss process and inoperable vehicles. She discusses with tenants at move in date. Does the master lease have something in lease regarding Timber Ridge tenants to move cars? Per Crampton it is in their lease. 5. Lease Expirations No discussion. 6. Internet/Phone Status Corum management office is live with Aspen wireless internet as of last Tuesday. Tran is reviewing bills with Centurylink and proposing credits back to Corum. Need land line for the fire alarms. Per Hall Corum could provide internet for tenants and charge. Could be a revenue source. VR already provides internet for VR units. 7. 2019 Capitol Overview, tabled from January 9, 2019 a. Building Painting Tran asked if there a schedule for painting noting the exterior paint is degrading. King stated due to the exterior siding product being old T111 doesn’t let the paint adhere well. Repainting time frame reverts to if and when Timber Ridge will be redeveloped. Hall said Council wanted to understand what they want and not be given something to approve. Council wants something different and more affordable than Lion’s Ridge. Tran’s concern is along the bottom of wall. Potential tenants ask what is going on, concerned about mold, deterioration. King and Tran will walk property in spring. b. Building M renovation incomplete items pushed to 2019? Tran provided a work scope summary based on last year’s budget. Vail Resorts has questions on down time and possession and are looking at concessions. Per Tran she thinks some work can be done while occupied. Tran thinks may be able with work with Vail Resorts based on next move in date. Hiring contractors still of concern. Per King bonding biggest issue and size of job reduces ability to find contractor. He passed along a reference for doing work (Danny). King thought better to do work on empty unit. Should project wait another year to enable finding contractors and ones who want to work. This is an option for the Committee. c. Past Icicle Solutions? Heat Tape options? Tran asked if the Committee has ever looked at heat tape or other icicle reduction options. King stated heat tape is expensive to operate and install as well as he is not sure the building electrical has capacity. He said have company come remove as needed. 8. Vail Resort Master Lease Halloran has provided Vail Resorts a copy of the updated master lease regarding storage. What else needs to be addressed? Requested Modifications: • K-04 and P-12 unit switch, • Charge for storage spaces, • Lock Out Fees, • Parking space, • Revise Vail Resorts onsite schedule to Monday – Friday, • Refined and Detailed Maintenance Duty List and • Other Vail Resort requests. Tran will provide list of requests by week of March 4, Campbell will forward to the Committee for review. Tran is working with Onsite to produce lease for all 3 buildings prior to changing master lease and residential lease revisions for addendum lease. Tran struggling with non-specific lease comments for Vail Resorts and wants more detail. 9. Adjournment Motion: King Second: Halloran Vote: 3-0 The next scheduled meeting of the Timber Ridge Operating Committee is March 26, 2019. Future Agenda Items: • Master Lease Amendment • Supplemental budget need, revenue reductions • Rockfall update, Greg Hall • Property Signage, Kathy Tran • Building M Renovation Update Please call 970-479-2136 for additional information. Sign language interpretation is available upon request with 48 hour notification dial 711.