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HomeMy WebLinkAbout2019-07-29 TROC Meeting Agenda Timber Ridge Operating Committee Agenda Tuesday, July 29, 2019 3:00 – 4:00 PM Town of Vail Municipal Administration Conference Room 75 South Frontage Road West, Vail, CO 81657 Members Present: Members Absent: Patty McKenny Kathleen Halloran Greg Hall George Ruther John King Agenda: 1. Review and Approve June 25, 2019 and July 9, 2019 Meeting Results 2. Timber Ridge Potential Redevelopment Discussion 3. Rockfall Mitigation Status, Greg Hall 4. Master Lease Amendment – Status, Next Steps 5. Corum, Timber Ridge Management Changes 6. Adjournment The next scheduled meeting of the Timber Ridge Operating Committee is August 27, 2019. Please call 970-479-2136 for additional information. Sign language interpretation is available upon request with 48 hour notification dial 711. Member Kathleen Greg Ha George John Kin Kathy Tr Cicely C Zach Gi Jeremy Ruther c Agenda 1. R M 2. M C a 3. B H st to d h d Town rs Present n Halloran all Ruther ng ran, Timber Crampton, C ll, Employe Stephanie, called the m a: Review and MOTION: K Master Leas Campbell pr nd Zane to Building M R Halloran dis tart after La o do in that oes have s e is availab angerous t Timber R n of Vail M 75 South t: r Ridge Corum ee Housing Senior Ho meeting to o Approve M King se Amendm rovided an provided c Renovation cussed sub abor Day fo time frame someone on ble in spring o do with te Ridge Oper Tuesday 8:30 unicipal Ad Frontage R Memb Patty M Manager V using Vail R order at 8:3 May 28, 201 SECO ment Status updated co comments b Update, Va b contract c or allowed 6 e. He has be n board for g. King is ho enants. rating Com y, June 25, 0 – 9:30 AM dministrat Road West bers Absen McKenny Vail Resorts Resorts 30. 9 Meeting ND: Hall opy for final by July 5, 2 ail Resorts challenges. 6 weeks. Ki een struggl the Sept. to oping to op mmittee Re 2019 M tion Confer t, Vail, CO nt: s Results V review and 2019. Comments King stated ngs said th ling to hire o Nov. time pen units fo esults rence Roo 81657 VOTE: 4-0 d asked Jer s d renovatio here is lots o contractors eframe. Not r work. It is m remy on would of work s. He t sure if s too Zack, rooms licenses expire end of October. There are tenant / lease ends to allow work to occur. They need to look at occupancy trends and then should be able to answer when work can begin. King said the Town is asking for VR to review lease schedules so can knock out. This is the last phase of a 3 year project. Jeremy said if they did agree to do this fall, there has to be a hard 45 days. King said it is critical to get contractor engaged so materials can be ordered in order to meet the 45 day turn around. Zack said there are about 5 empty beds in building M. Jeremey said they could review moving people to other properties. There are some opportunities they can look at. Tran said furniture can stay. King asked Tran to share work scope with VR. Next Steps: Tran to share work scope with Vail Resorts. Vail Resorts is to confirm work timeframe is acceptable, by Friday July 5, has to be reviewed by Matt Jones. Campbell provided updated copy of Master Lease and asked for feedback by next Friday July 5. King did received updated price $345K doesn’t include storage unit or bond. Storage unit would be off site most likely. Tran said there might be a space on site that does not take up parking space. King said Danny is willing to project in the spring of 2020. King is concerned he won’t have time to manage this job with the PW shop work. He said Cicely should check with John Buckley to manage. Hall questioned how long redevelopment is away from TOV spending the $345K. An option could be to order materials now if decision is to push renovation to spring. King said need to get contract to Danny. Contract has been reviewed by Mire. Hall said to hold until we hear from VR. Redevelopment is a 4-5 year project. Ruther said he was looking for a termination clause in the Master Lease. July 8th or 9th special meeting involving Jen Wright, Gorman to discuss redevelopment options, timelines to then determine moving forward with renovation of Building M. Ruther will reach out to Gorman today. Per Ruther, Gorman is looking for TOV partnership. The $8M debt is having Gorman look at for-sale units along with rental. How the Town address remaining debt is the question to answer sooner than later. 4. Manager position opening in July/August Cicely has been speaking to Raya Picoute. Tran has completed many organizational tasks. She asked if the Board wanted to meeting candidates. Board agreed there was no need. 5. Rockfall update, Greg Hall Hall sent an update from Rock Solid Solutions. A helicopter will carry nets to location behind Timber Ridge. Budget is $350-400K per Halloran. Hall said the cost is closer to $400K. Work is based on helicopter availability. Hall will review exclusions in contractor. They were also to look on the East side to inspect and if anything is loose would be fixed. Does netting need TOV approval? Yes, DRB reviewed last work on the Lion’s Ridge Apartment side. Hall will check with Fire Department to confirm landing zone, Upper Donovan bench. There will be staging below on Lions Ridge Loop along with temp mitigation. If everything included in estimate is the Board good to enter contract? King motioned to enter into contract provided proposed is within budget. MOTION: King SECOND: Ruther VOTE: 4-0 6. Adjournment MOTION: King SECOND: Halloran VOTE: 4-0 Special Meeting July 9, 2019 at 1:00 p.m. The next scheduled meeting of the Timber Ridge Operating Committee is July 30, 2019. Please call 970-479-2136 for additional information. Sign language interpretation is available upon request with 48 hour notification dial 711. Timber Ridge Operating Committee Results Special Meeting Tuesday, July 9, 2019 1:00 PM – 2:00 PM Town of Vail Municipal Administration Conference Room 75 South Frontage Road West, Vail, CO 81657 Members Present: Members Absent: Patty McKenny Kathleen Halloran Greg Hall George Ruther John King Matt Mire, Town Attorney Agenda: 1. Discussion of Timber Ridge Redevelopment Proposal Jen Wright and Gary Gorman with Gorman and Company presented a redevelopment proposal for Timber Ridge. Discussion also included next steps for the Committee and Council. 2. Adjournment Meeting adjourned at 2:00PM. The next scheduled meeting of the Timber Ridge Operating Committee is July 30, 2019. Please call 970-479-2136 for additional information. Sign language interpretation is available upon request with 48 hour notification dial 711.