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HomeMy WebLinkAbout2016-10-25 Timber Ridge Operating Committee MinutesTimber Ridge Operating Committee 1 Minutes Timber Ridge Operating Committee (TROC) October 25, 2016 at 8:30 AM Attending the meeting were committee members: Kathleen Halloran Alan Nazzaro Stan Zemler Corum staff attending the meeting: Cicely Crampton (via phone) Dave Lieby The meeting was called to order at 8:45 AM. 1. Minutes Since only two Board Members present at today’s meeting were in attendance at the last meeting, the consideration of those minutes was tabled to the next TROC meeting. 2. Status Vail Resorts (VR) Master Lease Compliance Issues Alan Nazzaro and Corum staff recounted to the Board the results of the Timber Ridge coordination meeting they had attended on 10/17/16 with the VR Housing and Pinnacle staff. Discussion ensued about the lack of adequate cooperation from Pinnacle with regards to move out procedures stipulated in the new lease with VR. The discussion also dealt with the Pinnacle staff defining normal wear and tear by tenants to include “burn marks” on carpet and knife cuts on counter tops. Mr. Nazzaro presented a copy of an email on this subject from TOV Facilities Manager John King stating that the TOV does not consider those items to be wear and tear but tenant negligence, especially in newly rehabbed units. As a result of this discussion, a motion was made by Stan Zemler that Vail Resorts reaffirm their commitment to abide by the terms of the lease and that it is the Board’s expectation that each tenant is responsible at the time of move out for any damages inflicted by that tenant and that we not wait till year’s end. Kathleen Halloran seconded the motion and it carried unanimously. The Board also directed staff to draft a letter to the VR Housing Staff conveying the Tov standards for maintenance and tenant neglect as reflected in Mr. King’s email. The letter also should reference portions of the Lease signed by VR regarding maintenance and tenant neglect. The letter should go out ASAP. 3. Timber Ridge Report Corum staff reported units turned and back charges to pinnacle for repairs as follows: 1) Management Fee of $750.00 for property manager’s time running the entire turnover process for Pinnacle. Jen Holter confirmed this statement at the last VR meeting. The price was increased due to unreliable nature of the Temp workers Timber Ridge Operating Committee 2 Pinnacle hired causing considerable “shifting of gears” to keep project on schedule. 2) Management Fee of $500.00 for service manager’s time completing the turnover procedure on units that were already turned over this summer, therefore making them Pinnacle’s responsibility. 3) Replacement of 6 exterior doors (resident damage) at a cost of $3,480.00 or $580.00 each. 4) Replacement of 3 steel doors (resident damage) at a cost of $622.50 or $207.50 each. 5) Replacements of 2 shower enclosures at a cost of $1,800.00 or $900.00 each. 6) Full paint of a smoke damaged apartment (full painted by Corum this summer) at a cost of $1,400.00. 7) Replacement of a window sill (resident’s pet damaged) at a cost of $35.00. 4. Review of 2017 Budget Kathleen Halloran reported that the Town Council approved the 2017 budget on first reading. 5. Adjournment There being no further business, a motion to adjourn was made by Stan Zemler, seconded by Kathleen Halloran and the motion carried unanimously at 9:50 AM. It was a unanimous decision by the Board that the next regularly scheduled TROC meeting on November 22, 2016 (Thanksgiving Week) be postponed, unless urgent matters materialize before then. Respectfully Submitted, _____________________ Lynne Campbell INTRODUCED, READ, ADOPTED AND APPROVED this ______ day of ___________________, 2017. TIMBER RIDGE OPERATING COMMITTEE By: ___________________________ Stan Zemler, Town Manager