HomeMy WebLinkAbout2016-04-21 Timber Ridge Operating Committee MinutesMinutes Timber Ridge Operating Committee (TROC) April 21, 2016 at 10:30 AM Attending the meeting were committee members: Kathleen Halloran John King Alan Nazzaro
Stan Zemler Absent: Greg Hall Corum staff attending the meeting: Cicely Crampton (via phone)
Dave Lieby The meeting was called to order at 10:40 AM. 1. Minutes
John King made a motion to approve the January 26, 2016 minutes. Kathleen Halloran
seconded the motion. There was no further discussion and the motion passed
unanimously. 2. Laundry Room Lease Corum notified the committee that they had received a new Lease from the vendor that provides the Laundry Room machines. The Town Attorney wasn’t comfortable with the format and wording, so we asked them to go back to the previously approved lease, but
they wanted to add an addendum to cover the new machines being installed. John King moved that we accept the lease with the new addendum, pursuant to review and approval as to form by the Town Attorney. Stan Zemler seconded the motion and it carried unanimously. 3. Vail Resorts Turnover
David Leiby presented the Vail Resorts Summer Turnover Assessment for 15 units in Buildings L and M. He noted that contractors were needed to assist with repairs, because of the short notice given for when the units needed to be turned. He also stated that the high cost ($64,912.20) for the repairs resulted from the condition of the units, which when empty revealed extensive damage and wear. They all need
carpet/lino replacement and are badly in need of painting (required). Corum maintenance staff has not been allowed in these units for three years and were unaware of their condition. Pinnacle is responsible for damage by tenants after move-out. Corum is responsible for normal wear and tear, which Pinnacle is claiming this to be. Stan Zemler rejected the idea of spending this amount of money now, when these
units are scheduled for remodeling over the next two years on the agreed schedule. The Board agreed that painting would be done by Corum maintenance with assistance from TOV facility maintenance staff, as it can be scheduled. Any “life safety” issues can be addressed, otherwise no carpet/lino replacement would occur, except under the agreed to schedule. If VR wants it done sooner, then they would have to pay for it.
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Mr. Leiby brought up the issue of damaged kitchen cabinets in many of the VR units
from previous flooding, which were not part of the remodel agreement and may increase costs slightly. Corum has been upgrading outlets, switches, lighting, and thermostats in the VR units. He also noted that this shouldn’t happen in the future, because the new procedure calls for 30-day notice of turnover and Corum staff will have access with Pinnacle staff for more timely inspections.
4. Update on Unit Remodel
Mr. Leiby gave an update on the remodel of the first eighteen VR master leased units. Yampa Valley Construction has completed the demolition in the units, except for the bathrooms for which they just applied for building permits. Apparently, there was confusion on the contractor’s part as to whether permits were needed. However, there
should not have been any confusion, because it was in the bid, contract and instructions
to the contractor before work began. Yampa has assured Corum that the work will be completed on time. 5. Status Vail Resorts Master Lease
Kathleen Halloran noted that Micki Summeril related that the corporate office should
have the lease back from their legal department within the next few days with no
indication of when it might be signed. Mr. Leiby asked if Corum staff could act under the terms of the new agreement going forward. Stan Zemler affirmed that it would be OK to do so, especially since we have already started the remodels, which is part of our responsibility under the agreement.
The next regularly scheduled TROC meeting is May 24, 2016. There being no further business the meeting adjourned at 11:02 AM. Current Project Status:
As of April 17, 2016, there are 96 out of 96 units rented at Timber Ridge.
Vail Resorts master leases 54 units at $1050/unit/month until April 30, 2016.
Lease Expirations: There are 2 leases expiring in April.
Respectfully Submitted,
_____________________ Alan J. Nazzaro
INTRODUCED, READ, ADOPTED AND APPROVED this ______ day of
___________________, 2016. TIMBER RIDGE OPERATING COMMITTEE
By: ___________________________
Stan Zemler, Town Manager
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