HomeMy WebLinkAbout2016-05-24 Timber Ridge Operating Committee MinutesMinutes Timber Ridge Operating Committee (TROC) May 24, 2016 at 8:30 AM Attending the meeting were committee members: Kathleen Halloran John King Alan Nazzaro
Stan Zemler Greg Hall Corum staff attending the meeting: Cicely Crampton (via phone) Dave Lieby
The meeting was called to order at 8:40 AM. 1. Minutes
John King made a motion to approve the April 21, 2016 minutes. Kathleen Halloran seconded the motion. There was no further discussion and the motion passed
unanimously.
2. Status Vail Resorts Master Lease Kathleen Halloran updated the Board that the lease came back from the VR legal department with some comments. The comments were distributed along with a copy of the Master Lease. The Board agreed that no rent should be paid for any of the 18
remodel units during the construction period and that the start date for the remodels can
be flexible, dependent upon the closing date of the resort’s ski season as long as the time period for construction is not truncated. VR will provide updated Licensing Agreements to be used with employees for Timber Ridge. The Board asked for a compromise Termination notification period of 90 days, instead of the VR requested 120
days. The Board did not accept the request for a 24-hour turn around time on units, but
suggested language to the effect of “adequate time to correct deficiencies or damage in units before turnaround.” 3. Laundry Room Lease
Corum notified the committee that the Lease from the vendor that provides the Laundry Room machines was set up as an “automatically renewing” agreement. The Town
Attorney wasn’t comfortable with this format and wording and submitted a red-lined
version of the Lease with wording necessary to meet the Town’s legal obligations. Kathleen Halloran pointed out that the previous lease was entered into by a “Corporation” that has since been dissolved and that the current Board represents the interests of the Town. John King stated that under TABOR the Town can’t legally enter
into a multi-year commitment, the Lease has to be year to year. Corum was instructed to take the red-lines Lease back to the vendor with the explanation that they are now dealing directly with the Town of Vail and the lease must be reflective of the legal limitations of government contracting.
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4. Vail Resorts Turnover
David Leiby presented the Pinnacol brought in a maintenance crew of 8 people from River’s Edge to handle the turnover units and preclude the involvement of Corum, but
only one unit has been occupied to date and isn’t even completed. The concern is that
needed repairs weren’t being completed prior to move-in and completion becomes much more difficult after someone is occupying the unit. Mr. Leiby suggested that his supervision of the crew could result in substantial time savings and thereby costs for VR and Pinnacol. He will present this option to the Pinnacol Management team to get their
concurrence.
5. Update on Unit Remodel Mr. Leiby gave an update on the remodel of the first eighteen VR master leased units. Construction has been proceeding smoothly, once the building permit debacle was corrected. The majority of work has been completed, approximately 63.32% with
payment #4 pending. Yampa has assured Corum that the remainder of the work will be
completed on time and budget. John King requested a walk through of the units being renovated and inspection by him of the work by Blue Sky. The Board expressed interest in touring the units being remodeled, once they are completed.
Mr. Leiby also reported that the work by Blue Sky has finally been completed
satisfactorily and that the concrete repair looks good. The balance of $4,303 is recommended to be paid, pending inspection and authorization by Public Works. 6. Miscellaneous
Mr. Leiby discussed the possibility of installing a fence between buildings K & M near
the new parking lot extension to give it a more finished look. John King warned that something like that would have to be removable in winter for snow storage concerns and consideration be given to where to store the fencing in the winter.
Kathleen Halloran noted that she would take a close look at the budget to see if there
were overages available or if a request for a budget supplement might be needed before the next budget cycle. The next regularly scheduled TROC meeting is June 28, 2016.
There being no further business Greg Hall moved to adjourn the meeting. Stan Zemler
seconded the motion. The motion carried unanimously and the meeting was adjourned at 9:32 AM. Respectfully Submitted,
_____________________ Alan J. Nazzaro INTRODUCED, READ, ADOPTED AND APPROVED this ______ day of
___________________, 2016.
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TIMBER RIDGE OPERATING COMMITTEE
By: ___________________________ Stan Zemler, Town Manager
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