HomeMy WebLinkAbout2018-03-27 TROC Meeting Results
Timber Ridge Operating Committee Meeting Results Tuesday, March 27, 2018 8:30AM – 9:30AM
Town of Vail Municipal Administration Conference Room 75 South Frontage Road West, Vail, CO 81657 Members Present: Members Absent: Kathleen Halloran Greg Clifton
John King George Ruther
Greg Hall Staff: Corum Property Management: Lynne Campbell David Lieby
Cicely Crampton via phone
Kathleen Halloran called the meeting to order at 8:35 AM as a quorum was present. Ruther and Clifton were absent.
The Committee approved the February 27, 2018 meeting results with corrections. Motion: KING SECOND: Hall VOTE: 3-0 Vail Resorts Storage on Site Letter Status was reviewed. Hall recommended amending the letter to include the Town could take back storage based on the Town’s needs
giving Vail Resorts 10 days to comply.
Halloran stated she would present the updated storage use letter to Matt Mire, Town Attorney. Lieby is forwarding copy to Halloran.
Leiby reviewed Building M renovation bid status stating there are two bids and a third
response pending from William Richie.
• Yampa Valley quoted $259,750 about 20K over budget
• Blu Sky estimated $363,700, over budget by $126K
• William Richie’s bid pending plumber cost, Campbell is going to research Town contractor records for information on Richie.
Hall asked since bids are over budget is the Town was required to do the renovation. Yes per King.
Renovation is to begin May 15 at the latest per Leiby and Yampa committed to start on that date. Building mechanical and plumbing plans have been submitted to the building department and are pending electrical plans.
Leiby stated if no renovation we are required to paint and re-carpet. He discussed start date with Vail Resorts who is agreeable to start date in June without concessions. He asked the Committee if they had a preference. Hall suggested unless great renovation pricing to do as the lease says.
King said contract with Yampa and get project going. Hall wanted to give Richie two days to respond. If no response from Richie go with Yampa. Motion: Halloran Second: Hall Vote: 3-0
Halloran said if we could go for a supplemental in June if needed. Leiby suggested to delay concrete as it is not a safety issue. Discussed next was K-04 status. Everything has been demoed and supplies were being
picked up today. The water heater needs to be permitted with work being performed by Fred’s Plumbing. Renovation will begin today or tomorrow. Supplies not being available could delay the project to a May 1 finish date. Board suggested looking at picking up supplies for other locations including cabinets
which are not ordered at this time. Leiby asked if there an amendment to the lease, exhibit A, for K4/ P-12. Halloran to review lease changes with Matt Mire, Town attorney. Corum stated they would like to take back a parking spot. Hall said to ask Vail Resorts for a spot based on usage and
mention what the Town is getting today. Leiby will speak with Todd Anderson at Vail Resorts. The Committee was OK with the parking change.
Leiby mentioned there have been no improvements to the relationship status with Corum and Vail Resorts since VR took over from Pinnacle. Said their maintenance man walks off the job, hasn’t been a VR/TOV/Corum meeting in five months. Stefani? hasn’t been responsive to Leiby emails.
King said he would contact Doug Workman to determine VR structure. Leiby wanted Committee’s direction whether to bill VR for work that needs to be completed. He said there is a $33K damage deposit. Hall suggested giving VR time to
pay bills and then use the damage deposit. Leiby said he has documented work not being performed by VR.
Hall asked if the tenants were complaining, Leiby replied yes. It is consider a leave violation not doing paperwork, no full time maintenance for months and keys not being turned in.
Halloran said to wait until they hear King’s feedback from Workman then bill VR for work needed. Halloran made a motion to adjourn the meeting at 9:20AM. MOTION: Halloran SECOND: King VOTE: 3-0 The next scheduled meeting of the Timber Ridge Operating Committee is April 24, 2018. Future Items: VR Storage Letter Lease Violation Status
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