HomeMy WebLinkAbout2017-08-29 TROC Agenda Timber Ridge Operating Committee Agenda
Tuesday, August 29, 2017 8:30 – 9:30 AM Town of Vail Municipal Administration Conference Room 75 South Frontage Road West, Vail, CO 81657
Members Present: Members Absent: Agenda:
1. Review and Approve Results from the June 27, 2017 and July 25,
2017 meeting 5 Min. 2. Proposed 2018 budget 15 Min.
3. Building L Renovation Status 10 Min.
4. Timber Ridge Redevelopment Proposal 20 Min.
5. Adjournment The next scheduled meeting of the Timber Ridge Operating Committee is September 26, 2017.
Please call 970-479-2136 for additional information. Sign language interpretation is available upon request with 48 hour notification dial 711.
Timber Ridge Operating Committee Meeting Results
Tuesday, June 27, 2017 8:30 – 9:30AM Town of Vail Municipal Administration Conference Room 75 South Frontage Road West, Vail, CO 81657
Committee Members Present: Kathleen Halloran George Ruther Greg Hall Corum Staff Present: Cicely Crampton, Regional Manager
David Leiby, Timber Ridge Property Manager Thomas Heirot, Town Staff: Lynne Campbell
A quorum being preset George Ruther called the meeting to order at 8:40 AM. Agenda: 1. Review and Approve May 31, 2017 Meeting Results The Committee reviewed and approved the May 31, 2017 meeting results.
Motion: George Ruther Second: Kathleen Halloran Vote 4-0-2 (Greg Hall, Thomas Heirot abstained) 2. Master Lease Painting Policy, review and approve
The Committee discussed the wording in Exhibit D and decided the language was clear. Rather than amending the lease an internal policy for how, when painting will occur would be written. David expressed his concerns and dissatisfaction with Pinnacle’s work. He
questioned, as did George, why the Town should spend money it is on updates/upgrades if the units are not being cared for properly. Problem seems to be with Pinnacle manager as she pushes back on all subjects. Cicely stated VR sees lease as a five year one not as units turn over from
tenants. She mentioned there is a monthly VR/Corum on site meeting today at Timber Ridge and suggested one or more Committee members attend. George and Kathleen will be Town representatives at the 1:15PM meeting.
3. Building L Renovation Progress Discussion did not occur regarding this progress. Below are notes provided by
David as to current progress and status of Building L.
Building L – Renovation Update
Progress Schedule
• PrimeStar Property Solutions has completed unit painting, drywall
repairs, countertop replacement and retexturing in all 18 units. Interior doors and trim replacement have been completed in 8 units.
Bathroom renovations are on schedule and awaiting initial
inspections.
• Billings to date through pay application #3 total $165,430.91 of the
total contracted amount of $213,981.00 or 77.31%.
4. Parking Lot Resurfacing Obstacles David said a parking solution has been found and 45 cars will be parking at the Lionshead Transportation Center while others will park at the Post Office as long
as there is no interference with daily activities. Estimated time frame for work is
the week of July 17th. There may be some flexibility with the schedule based on contractor’s timeline. David is to advise Committee when he has exact dates.
5. David discussed with the Committee some delays: a. Paint touch up of buildings (VR buildings) b. Plumbing: water main has been found, it is located behind wall. The main is for all buildings and they will have access panels added for ease of water main access.
c. Plumbing: Hot water heaters for Building M need to be ordered and install 6. Adjournment Motion: George Ruther Second: Kathleen Halloran Vote: 6-0 Meeting adjourned at 9:00AM. Future Items
• 2018 Budget
Respectfully submitted,
Lynne Campbell, Housing Coordinator
Timber Ridge Operating Committee Meeting Results
Tuesday, July 25, 2017 8:30 – 9:30AM Town of Vail Municipal Administration Conference Room 75 South Frontage Road West, Vail, CO 81657
Committee Members Present: Greg Hall John King George Ruther Corum Staff Present: Cicely Crampton, Regional Manager
David Leiby, Timber Ridge Property Manager Town Staff: Shelley Bellm A quorum being preset George Ruther called the meeting to order at 9:10 AM.
Agenda: 1. Building L Renovation Progress Discussion did not occur regarding this progress. Below are notes provided by
David as to current progress and status of Building L.
Building L – Renovation Update
Progress Schedule
• PrimeStar Property Solutions has completed unit painting, interior
trim replacement, countertop replacement, plumbing installations
and tub and shower enclosure in all 18 units.
• Drywall has been hung and “mudded” in the bathroom remodels for
units L-01, L-02, L-03, L-04, L-05, L-06, L-11, L-12, L-15 AND L-17.
All bathroom remodels are being textured currently with estimated completion of 7/26/17. All inspections have passed.
• Billings to date through pay application #4 total $200,130.75 of the
total contracted amount of $223,431.00 or 89.57%. Estimated
completion date for project minus back ordered front doors is 7/29/17. This includes 2 change orders for minor mold remediation.
• As the project has been delayed and as missed its original
completion date, we anticipate a greater rental concession to Vail
Resorts. The original 45 day concession total was $34,173.00, we
anticipate an additional $23,148.00 will be due in concessions by
the time the project is completed.
First change order could be recouped if a capital project is moved to next year. 2. Parking Lot Resurfacing Obstacles David said a parking solution has been found and 45 cars will be parking at the
Lionshead Transportation Center while others will park at the Post Office as long as there is no interference with daily activities. Estimated time frame for work is the week of July 31st. There may be some flexibility with the schedule based on contractor’s timeline. Another recommended solution is to see if Vail Resorts employees can part at their maintenance shop, day lot and Glen Lyon office
building instead of utilizing the Lionshead Transportation center. David is to advise Committee when he has exact dates. 3. Plumbing: water main has been found, it is located behind wall. The main is for
all buildings and access panels have been added to each building for ease of water main access. 4. Budget: Kathleen is out and will deal directly with Corum. Please indicate any needs directly to Kathleen.
5. Review and Approve June 27, 2017 Meeting Results The Committee did not review or approve the June 27, 2017 meeting results. This item will be added to the next regular TROC meeting.
6. Adjournment Motion: John King Second: Greg Hall Vote: 5-0 Meeting adjourned at 9:15AM. Future Items
• 2018 Budget