HomeMy WebLinkAbout2017-03-28 Timber Ridge Operating Committee Agenda Timber Ridge Operating Committee Agenda
Tuesday, March 28, 2017 8:30 – 9:30 AM Town of Vail Municipal Administration Conference Room 75 South Frontage Road West, Vail, CO 81657
Members Present: Members Absent: Agenda:
1. Review and Approve Minutes from the January 31, 2017 Meeting
2. Master Lease Discussion; Year 2 of 5, with possible changes to the terms of the lease 3. Maintenance: a. A Peak asphalt under contract to pave the western end of the site as soon
as the weather allows in the spring.
4. Adjournment The next scheduled meeting of the Timber Ridge Operating Committee is April 25,
2017. Sign language interpretation available upon request with 48-hour notification. Please call 479-2106 voice or 479-2356 TDD for information.
Minutes Timber Ridge Operating Committee (TROC) January 31, 2016 at 8:30 AM Attending the meeting were committee members: Kathleen Halloran Lynne Campbell Greg Hall
George Ruther Stan Zemler Corum staff attending the meeting: Cicely Crampton Dave Lieby
The meeting was called to order at 8:35 AM. 1. Minutes Kathleen Halloran motioned to approve the October 25, 2016 minutes. Stan Zemler
seconded the motion. There was no further discussion and the motion passed unanimously. 2. Unit Renovations
• Corum reviewed 2016 renovations and upcoming 2017 renovations
• Renovation of 18 units in Building L
• 3 bids will be obtained from Yampa Valley, Crime Star Solutions and Interstate
however Corum would like to use previous contractor Yampa Valley.
• Replacement of electric, HVAC, plumbing and appliances
• 52 – 6 foot heaters are back ordered
• Notices will be posted next month
• Budget may go over by $600 due to HVAC
• Start in February
o All new except appliances & cabinets
o Tub surrounds o Door change out flat to 6 panel o Stain fix
o Full interior remodel
o Fixtures, ceiling fans
o GFI to bring to code o Heaters and thermostats o Plumbing H2O expansion and drain pans
o Appliances updated during ?LR apts
o All 18 units vacated with a 6 week turn around
o Lost revenue to TOV but part of lease negotiation with VR o Building permits needed for electrical and mechanical
o Replace wye stack in plumbing due to age, approximately $150 per
connection
o Drawings needed will require additional time
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o Town said typical drawings will be accepted for permitting o Corum asked if subfloor in baths need to be replaced, Ruther to check
with building department
o Corum doesn’t have to do subfloor o Being proactive for leak prevention o
3. Capital Projects Mr. Leiby gave an update on the operating, remodels and maintenance performance year to date for the complex:
- Timber Ridge Performance YTD Notes Turns completed YTD including renovations: - 42 units out of 96 or 44% of the entire property
- 41 out of 54 VR units or 76% of the master lease Non – Renovated turns completed YTD: - 14 units in Building M ( the last BLDG on the renovation schedule )
- M-01, M-03, M-05, M-06, M-07, M-09, M-10, M-11, M-12, M-13, M-15, M-16, M-
17 and M-18
- 9 units in Building L
- L-02, L-03, L-04, L-05, L-13, L-14, L-15, L-16 and L-17
Service request production YTD:
- 314 service requests have been completed YTD
- 287 VR service request or 91% of the total service requests
- 27 Full time resident service requests or 9%
New Carpet / Linoleum installation in Master Lease units YTD including renovations:
- 26 new carpet installations or 48% of master leased units
- 38 new linoleum installations or 68% of master leased units
All new property grills have been installed, well received by residents and have been put
to constant use. Maintenance staff experimented with a sprinkler system this summer at Buildings N and P
- Cost of sprinkler heads and connected lines was roughly $255.00
- Sprinkler system was installed above ground and will not create a trip hazard
- After bill analysis, we saw an increase of $20 to the water bill for a 30 day cycle
which covered watering North West portion of the property.
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- The watering efforts made a great difference in the damaged areas from Blue-
Sky’s work to years ago
- Residents were very pleased with the efforts and results.
Mr. Leiby also stated that early on this year we were seriously over budget due to the
turnovers and repairs, but now catching up and should be on budget by year’s end. Kathleen Halloran noted that she would take a close look at the budget to see if there were overages available or if a request for a budget supplement might be needed before the next budget cycle.
4. Roof Snow Removal Mr. Leiby reported that he had received three bids for repaving the parking lot. A-Peak had the highest bid but most comprehensive and they are more capable of completing
the job as bid with cost over runs. Their bid was $102,000 but there were savings from the remodels of $47,000 and that if that were transferred, it would more than cover the difference in the bid. Public Works would review the bids and make the final decision, but the remodel savings could be moved, fi needed.
Mr. Leiby also stated that CIRSA had inspected the property and found no issues, no hazards. This is the first fully clean inspection that Timber Ridge has had. Mr. Leiby also reported that there has been damage to new counter tops from people not using cutting boards and that replacement of the tops will be charged back to
Pinnacle, since it resulted from tenant misuse. Stan Zemler requested that Corum purchase cutting boards to protect new kitchen countertops as a preventive maintenance expense. 5. 2016 Final Fiscal Discussion
There being no further business, a motion to adjourn was made by Kathleen Halloran, seconded by George Ruther and the motion carried unanimously at 9:30 AM.
The next regularly scheduled TROC meeting is February 28, 2017. Respectfully Submitted, _____________________
Lynne Campbell, Housing Coordinator
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