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Home My WebLink About2018-08-28 TROC Agenda Timber Ridge Operating Committee Agenda Tuesday, August 28, 2018 8:30 – 9:30 AM Town of Vail Municipal Administration Conference Room 75 South Frontage Road West, Vail, CO 81657 Members Present: Members Absent: Greg Clifton John King George Ruther Greg Hall Kathleen Halloran Corum: David Leiby Cicely Crampton Staff: Lynne Campbell Agenda: 1. Review and Approve July 31, 2018 Results 2. 2019 Timber Ridge Budget 3. Timber Ridge Rockfall Mitigation Proposal Update 4. Adjournment 9:30AM The next scheduled meeting of the Timber Ridge Operating Committee is September 25, 2018 Please call 970-479-2136 for additional information. Sign language interpretation is available upon request with 48 hour notification dial 711. Timber Ridge Operating Committee Meeting Results Regular Meeting Tuesday, July 31, 2018 8:30-9:30 AM Town of Vail Municipal Administration Conference Room 75 South Frontage Road West, Vail, CO 81657 Members Present: Members Absent: Greg Clifton John King Greg Hall George Ruther Kathleen Halloran Corum: David Leiby Staff: Lynne Campbell Meeting called to order at 8:30 AM. 1. Review and Approval of June 26, 2018 Meeting Results MOTION: Greg Hall SECOND: Kathleen Halloran VOTE: 5-0 2. Laundry Room Water Heater Replacement Update David Leiby provided an update. Laundry rooms pending final inspections. Found electrical conduit was not long enough and will be fixed. All rooms are operational. 3. Building M Renovation Update David Leiby explained the delayed complete was due to not including drywall replacement not included in original 45 day timeline. He believes the renovation will finish with plus $5K in savings considering concessions. They are on track to finish August 1st. 4. 2019 Building M Renovations Due to failing to secure a contractor to complete entire renovation scope of work in 2018 there is remaining work to complete in 2019. • All interior doors • 8 exterior doors • Kitchen counters • Waste plumbing • Bathroom renovations David Leiby is concerned it will be challenging to find a contractor. John King asked David to put work scope together and send to him and he’ll research contractors. 5. Lion’s Ridge Apartments Rockfall Mitigation Update, David Leiby, Corum David Leiby provided proposal from HP-Kumar for rockfall mitigation study. Ruther thought proposal would have been less than the quoted $7-8K since previous study was done. All agreed the proposal needs to be updated to include estimated cost to provide mitigation recommendations. Hall will follow up with HP-Kumar. He will send updated proposal to all if received prior to the August 28th meeting. 6. Vail Resorts Master Lease - Storage Area Use Status, Greg Clifton Greg Clifton had discussion with VR regarding parking and storage status and has not had a response. He will follow up with VR. The lease would need to be amended if any changes made. 2019 budget to be discussed at the August 28th meeting. Corum instructed to provide budget. Meeting adjourned at 9:10AM. MOTION: King SECOND: Ruther VOTE: 5-0 The next scheduled meeting of the Timber Ridge Operating Committee is August 28, 2018. Please call 970-479-2136 for additional information. Sign language interpretation is available upon request with 48 hour notification dial 711. 1 Lynne Campbell From:Greg Hall Sent:Monday, August 20, 2018 11:18 AM To:John King; Kathleen Halloran; George Ruther; Lynne Campbell; Greg Clifton Cc:cicely.crampton@corumrealestate.com; 'David Leiby' Subject:FW: Proposal - Timber Ridge Village Attachments:P7-18-455 (06-13-18 Revised 08-20-18) Timber Ridge Village Rockfall.pdf All Here is the revised proposal with adding the mitigation options and ROM costs. If all are ok with the revision, we should proceed with the work. Greg From: Karen Weiser [mailto:kweiser@kumarusa.com] Sent: Monday, August 20, 2018 10:42 AM To: David Leiby Cc: Greg Hall Subject: Proposal - Timber Ridge Village Please see attached revised proposal, if you have any questions please call Thank you Karen Karen Weiser Office Manager kweiser@kumarusa.com H-P/Kumar 5020 County Road 154 Glenwood Springs, Colorado 81601 P: (970) 945-7988 | F: (970) 945-8454 www.hpkumar.com Denver (HQ) | Colorado Springs | Fort Collins | Glenwood Springs | Parker | Summit County Geotechnical Engineering | Engineering Geology | Construction Observation & Materials Testing | Environmental Confidentiality Notice: The information transmitted is intended only for the person or entity to which it is addressed and may contain confidential and/or privileged material. Any review, copying, transmission, disclosure, distribution, dissemination or other use of, or taking of any action in reliance upon this information by person or entities other than the intended recipient is prohibited. If you received this in error, please contact the sender and delete the material from any computer. 5020 County Road 154 Glenwood Springs, CO 81601 Phone: (970) 945-7988 Fax: (970) 945-8454 Email: hpkglenwood@kumarusa.com Office Locations: Parker, Glenwood Springs, and Silverthorne, Colorado June 13, 2018 Revised August 20, 2018 Town of Vail DBA Timber Ridge Village Attn: David Leiby 1280 North Frontage Road West Vail, Colorado, 81657 David.leiby@corumrealestate.com Proposal No. P7-18-455 Subject: Proposal for Geologic Site Assessment and Rockfall Risk and Mitigation Study, Timber Ridge Village, 1280 North Frontage Road West, Vail, Colorado Dear Mr. Lerby: We are pleased to submit this proposal to conduct a geologic site assessment and rockfall risk and mitigation study for the western part of the subject development. The proposal is based on information provided and our previous experience with the study performed for the eastern part of the development. Project Understanding: Hepworth-Pawlak Geotechnical, Inc. (now HP/Kumar) previously conducted a geologic site assessment and rockfall risk and mitigation study for the new development in the eastern part of the subject site and presented the findings in a report dated December 17, 2009, Job No. 109 310B. Hepworth-Pawlak Geotechnical, Inc. also provided rockfall mitigation options for the aforementioned project in reports dated February 26, 2010, April 23, 2010, and November 11, 2013, Job No. 109 310C. It is our understanding that Timber Ridge Village requests us to expand the previous studies to include the western part of the subject site. The project site is located between Lions Ridge Loop and North Frontage Road West of Highway I-70. The northern part of Timber Ridge Village is in a potential high severity rockfall hazard zone as shown on the 2000 Official Town of Vail Rockfall Hazard Map. To perform our evaluations, we will need a 2-foot contour interval topographic map or a 1/9th arc- second Digital Elevation Model (DEM) of the hillside up slope of the existing buildings in the western part of the subject site which is the potential source zone for rockfall. Purpose of Study: Our study will identify the overall geologic conditions and potential rockfall areas that could impact the existing development at the western portion of the subject site, assess Timber Ridge Village June 13, 2018 Revised August 20, 2018 Page 2 Proposal No. P7-18-455 the severity of the potential risk, and develop design rockfall information to be used in assessing the feasibility of possible rockfall mitigation methods. The potential rockfall mitigation methods for the western portion of the subject site developed by this study will be intended to tie into the mitigation methods developed for the eastern portion of the subject site by the previous study. Scope of Services: Based on our current understanding of your requirements, we propose the following scope of services: 1. Aerial photographs, published regional geologic reports, and our previous experience in the area will be reviewed to provide a background for our field review and analysis. 2. A geologist familiar with the area will make a field reconnaissance of the project vicinity to observe the geology and collect field information for rockfall evaluations. Potential rockfall start zones, paths, and runouts will be mapped. 3. Based on our field observations, aerial photograph interpretations and existing data review, an assessment of the rockfall hazard at the western portion of the subject site will be made. A rockfall modeling software program will be used in our calculations to develop geotechnical design information for rockfall mitigation. 4. At the completion of the study a report will be prepared summarizing our findings of the overall geologic conditions and rockfall impacts. The report will describe the potential rockfall risk and present design information for assessing the feasibility of rockfall mitigation. The report will include mitigation design options and provide order of magnitude cost estimates for each mitigation option. Cost: The total cost to perform the scope of services is estimated to be from $7,000 to $8,000. The fees will be based on the unit costs and other costs presented in the attached Fee Schedule. We will not exceed the total maximum fee without justification and prior authorization. Additional scope of services will be based on the unit charges and Terms and Conditions of the attached Fee Schedule. Schedule: The filed reconnaissance will be made within one week of notice to proceed. Our written report should be completed within about two weeks of completion of the field review. We will keep you advised of our progress and any changes that are encountered. Terms and Conditions: On the reverse side of the Fee Schedule are our normal terms and conditions for performing professional services. Please note there is a limitation of liability clause included. Timber Ridge Village June 13, 2018 Revised August 20, 2018 Page 3 Proposal No. P7-18-455 Acceptance: If this proposal meets with your approval, please sign a copy and return it to us. If you have any questions, please contact the undersigned. Thank you for the opportunity of submitting this proposal. We are looking forward to working with you. Sincerely, Robert L. Duran, E. I. Rev. by SLP RLD/ksw Attachment: Fee Schedule and Terms and Conditions Accepted this date: _________________________________________________ by: ______________________________________________________________ _________________________________________________________________ Signed cc: Town of Vail – Greg Hall (ghall@vailgov.com)