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Home My WebLink About2018-11-27 TROC Agenda Timber Ridge Operating Committee Agenda Tuesday, November 27, 2018 8:30 – 9:30 AM Town of Vail Municipal Administration Conference Room 75 South Frontage Road West, Vail, CO 81657 Members Present: Members Absent: Greg Clifton John King Greg Hall George Ruther Kathleen Halloran Corum: Kathy Tran Cicely Crampton Staff: Lynne Campbell Agenda: 1. Review and Approve Results from September 25, 2018 and October 30, 2018 2. Rockfall Assessment Report 3. K-4 Remodel Update 4. Laundry Room Repairs 5. WIFI Connectivity - Comcast 6. Adjournment 9:30AM The next scheduled meeting of the Timber Ridge Operating Committee is January 29, 2019 and December 25, 2018 meeting is cancelled due to the holiday. Please call 970-479-2136 for additional information. Sign language interpretation is available upon request with 48 hour notification dial 711. Timber Ridge Operating Committee Meeting Results Tuesday, September 25, 2018 8:30 – 9:30 AM Town of Vail Municipal Administration Conference Room 75 South Frontage Road West, Vail, CO 81657 Members Present: Members Absent: Greg Clifton John King Greg Hall George Ruther Kathleen Halloran Corum: Cicely Crampton David Leiby Staff: Agenda: 1. Review and Approve Results from August 28, 2018 Approved as presented. Motion: Clifton Second: Halloran Vote: 3-0-2 (Hall/King recused) 2. Property Management Contingency Plan Update Cicely provided an update on the current management status during Dave’s absence. For the time being, Cicely will be overseeing operations and management on behalf of Corum Property Management. Thomas will be onsite daily and will be assisting Cicely with operational needs. He will be handling all maintenance issues. Alandra is addressing day to day needs within the management office, including responding to phone calls and walk-in leasing traffic. Cicely will be the main point of contact for the Town during this interim period. 3. Unit K-4 Damage and Repairs Cicely provided an update on water damage and repairs to Unit K- 4 with the Committee. Following the update, the Committee agreed John King would visit by the job site and inspect the damage and the repair work underway. It was further acknowledged that John would provide an additional update to the Committee on the status of the work, if needed. 4. Final 2019 Budget Kathleen Halloran presented the proposed 2019 Timber Ridge Housing Fund information. A minor clarification was made to the 2019 Proposed Ending Fund Balance to reflect a total fund balance of $1,522,236. Greg Hall inquired about ongoing capital projects. A motion was made to approve the 2019 Final Budget as presented. Motion: Clifton Second: Halloran Vote: 5-0 5. Rockfall Assessment Review The Committee Members discussed the results of the rockfall assessment recently completed for the site by Kumar-HP GeoTech. At the conclusion of the discussion, the Committee Members unanimously supported moving forward with a more detail rockfall assessment and recommended additional funding be considered for possible rockfall hazard mitigation work to be completed during the summer of 2019. Greg Hall is going to reach out to the folks at Kumar-HP GeoTech for a proposal including scope of work. Adjournment 9:30AM Meeting adjourned at 9:00 am The next scheduled meeting of the Timber Ridge Operating Committee is October 30, 2018 Please call 970-479-2136 for additional information. Sign language interpretation is available upon request with 48 hour notification dial 711. Timber Ridge Operating Committee Results Tuesday, October 30, 2018 8:30 – 9:30 AM Town of Vail Municipal Administration Conference Room 75 South Frontage Road West, Vail, CO 81657 Members Present: Members Absent: Greg Clifton John King Greg Hall George Ruther Kathleen Halloran Corum: Cicely Crampton Kathy Tran Staff: Lynne Campbell Agenda: 1. Cicely introduced Timber Ridge’s new property manager, Kathy Tran. She replaces David Leiby. 2. Review and Approve Results from September 25, 2018. Minute approval was delayed because the board wanted more details included from the meeting, specifically the update on renovations with K4, where John King offered to go over to take a look at the unit and work with Thomas. 3. Property Management Plan Update. Alandra, who was assisting with administrative functions after David’s departure will transition to Kathy on Nov. 2nd. Kathy Tran getting up to speed. Has been with Corum and formerly worked at Buffalo Ridge. 4. Rockfall Assessment Report Status – The Town is under contract with Kumar who will provide schedule to Hall in the near future. Hall believes work will occur during winter months and will provide status update at a later date. 5. K-4 Remodel Update – Kathy Tran stated the electrical panel and cabinets have been received though the cabinets need to be assembled. King instructed Kathy the electrical permit has not be picked up from the building department. The electrician needs to register and pick up permit. He asked that is taken care of prior to first inspection. 6. Other Business: Kathy Tran discussed the slow Comcast connection in the office and relayed the office is not Comcast ready. Comcast at their cost could update but would need to do an asphalt cut. Clifton will work with IT (Steve Blair) to find a WIFI solution for Timber Ridge. 7. Meeting adjourned at 8:45AM MOTION: Halloran SECOND: Ruther VOTE: 5-0 The next scheduled meeting of the Timber Ridge Operating Committee is November 27, 2018 Please call 970-479-2136 for additional information. Sign language interpretation is available upon request with 48 hour notification dial 711.