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Home My WebLink About2018-04-24 RE_ 2018 Renovation ScheduleFrom:Kathleen Halloran To:Lynne Campbell; Greg Clifton; Greg Hall; John King Cc:David Leiby (David.Leiby@corumrealestate.com); cicely.crampton@corumrealestate.com Subject:RE: 2018 Renovation Schedule Date:Wednesday, April 11, 2018 4:15:44 PM Attachments:image003.png We had wanted to amend the master lease, which Todd didn’t really respond to. I’ve sent the master lease to Matt to make the following changes, but we need VR’s agreement on the parking spot: 1)Change Exhibit A to remove unit P-12 and replace with K-04 2)Add storage space use, at no-charge 3)reduce parking spots by 1 Kathleen Halloran, CPA Finance Director Finance Department 970.479.2116 970.390.7917 cell vailgov.com twitter.com/vailgov From: Lynne Campbell Sent: Wednesday, April 11, 2018 3:54 PMTo: Kathleen Halloran; Greg Clifton; Greg Hall; John KingCc: David Leiby (David.Leiby@corumrealestate.com); cicely.crampton@corumrealestate.comSubject: RE: 2018 Renovation Schedule Do we have the VR storage letter resolved or does that need to be on this month’s agenda? Lynne Campbell Coordinator Housing Department 75 South Frontage Road Vail, CO 81657Direct: 970.479.2150Main: 970.479.2139vailgov.com From: Kathleen Halloran Sent: Wednesday, April 11, 2018 12:48 PMTo: Greg Clifton; Lynne Campbell; Greg Hall; John KingCc: David Leiby (David.Leiby@corumrealestate.com); cicely.crampton@corumrealestate.comSubject: FW: 2018 Renovation Schedule Hi TROC members. Please see the below communications with Vail Resorts regarding the one additional parking space we requested. I will be out of town for the next TROC meeting, but this topic should be on the agenda to discuss next steps. Thanks Kathleen Halloran, CPA Finance Director Finance Department 970.479.2116 970.390.7917 cell vailgov.com twitter.com/vailgov From: Todd Anderson [mailto:Taanderson@vailresorts.com] Sent: Wednesday, April 11, 2018 12:34 PMTo: David Leiby; Kathleen HalloranCc: Jeremy Stephani; Jennifer Holter; Cicely CramptonSubject: RE: 2018 Renovation Schedule Good afternoon David and Kathleen, Apologies for the delay in returning these messages - I’ve been pretty sick over the last few weeks and this is my first official day back in the office. I did elevate the parking space question and at this point we cannot justify losing any spots. We really struggle with parking and pay per spot for overflow parking so it’d be difficult to lose even one space. We hope you understand! Thank you, Todd A. Anderson Sr. Manager Employee Housing Vail Resorts Management Company Office: 303-404-1852 From: David Leiby [mailto:David.Leiby@corumrealestate.com] Sent: Thursday, April 05, 2018 8:09 AMTo: Todd AndersonCc: Jeremy Stephani; Jennifer Holter; Cicely Crampton; Kathleen HalloranSubject: RE: 2018 Renovation Schedule Good morning Todd, I apologize for the delayed response, we have been very busy working on the renovation projects. I have exhausted all other reasonable options that is why I have come to Vail Resorts for assistance. Hopefully this will soften the blow on the parking spot, P-12 has been pre-leased to one of your employees. With that being the case, Vail Resorts will truly be gaining three more beds for employees as P-12 is usually never fully occupied. Please let me know if you will be able to work with us on the parking spot. Thanks and Have a great day! David Leiby Property Manager – Timber Ridge Village From: Kathleen Halloran [mailto:KHalloran@vailgov.com] Sent: Friday, March 30, 2018 9:18 AM To: 'Todd Anderson' <Taanderson@vailresorts.com>; David Leiby <David.Leiby@corumrealestate.com> Cc: Jeremy Stephani <Jbstephani@vailresorts.com>; Jennifer Holter <Jbholter@vailresorts.com>; Cicely Crampton <Cicely.Crampton@corumrealestate.com> Subject: RE: 2018 Renovation Schedule Hi Todd – the reason we’re asking for the one parking space is to accommodate the town adding a unit to our rental stock that was previously vacant. Based on the parking usage for VR’s master leased units we were hoping this wouldn’t be too big of an ask. Thanks for your consideration. Have a great weekend! Kathleen Halloran, CPA Finance Director Finance Department 970.479.2116 970.390.7917 cell vailgov.com twitter.com/vailgov From: Todd Anderson [mailto:Taanderson@vailresorts.com] Sent: Thursday, March 29, 2018 8:10 AMTo: David LeibyCc: Jeremy Stephani; Jennifer Holter; Cicely Crampton; Kathleen HalloranSubject: RE: 2018 Renovation Schedule Good morning David, Great news about the renovations beginning in May - thank you for making that happen! #2 is totally fine with us and makes sense, however #3 might be a challenge since we already struggle with limited parking spaces. Are there any other options at this point? More than happy to work with you on that, just want to ensure all avenues have been exhausted. Thank you! Todd A. Anderson Sr. Manager Employee Housing Vail Resorts Management Company Office: 303-404-1852 From: David Leiby [mailto:David.Leiby@corumrealestate.com] Sent: Tuesday, March 27, 2018 12:02 PMTo: Todd AndersonCc: Jeremy Stephani; Jennifer Holter; Cicely Crampton; Kathleen HalloranSubject: RE: 2018 Renovation Schedule Good morning Todd, Hope all is well. We have a few updates to discuss: 1) We will be able to start renovations on May 15th, 2018 in Building M. As of now, no delays are expected. Building Permits have been submitted and approved, we are just waiting on Electrical permit approval. I will construct a comprehensive timeline for your team in the coming days. We will update weekly on the project status via email and will promptly notify Vail Resorts of any delays. The contractor we have selected renovated Building K in 2016 and we our confidence in completing the project on time. 2) As of 2/28/2018, we have confirmed that K-04 will be able to be renovated and put back into the rental pool. We are proposing a K-04 and P-12 apartment swap. K-04 would become the 54th unit in Exhibit A and P-12 would be returned to the Town of Vail. We are anticipating bringing K-04 on line on May 1st in conjunction with the renewal of the master lease. If we are delayed, we will notify Vail Resorts as soon as possible with a new turnover date. 3) We request that Vail Resorts return one parking space for the Town of Vail’s use to accommodate a new unit being introduced into the rental pool. Vail resorts would then have 45 parking spaces plus the 4 office spots. We hope this is agreeable as we feel we have made quite a few accommodations to Vail Resorts such as free rental for a business office, maintenance shop and storage areas. Please feel free to contact me at your earliest convenience with any feedback. David Leiby Property Manager – Timber Ridge Village From: David Leiby Sent: Thursday, March 22, 2018 3:52 PM To: 'Todd Anderson' <Taanderson@vailresorts.com> Cc: Jeremy Stephani <Jbstephani@vailresorts.com>; Cicely Crampton (Cicely.Crampton@corumrealestate.com) <Cicely.Crampton@corumrealestate.com> Subject: RE: 2018 Renovation Schedule Good afternoon Todd, We have spent the entire day working with contractors to come up with a solution to start on May 15th. I am fairly confident we will be able to accomplish a 15th start date but will have a more definitive answer for you Monday or Tuesday at the latest. Please be patient as the general contractors check on the availability of their subcontractors. I will update you as soon as my GC’s get back to me. Thanks and Have a great day! David Leiby Property Manager – Timber Ridge Village From: Todd Anderson [mailto:Taanderson@vailresorts.com] Sent: Thursday, March 22, 2018 7:59 AM To: Cicely Crampton <Cicely.Crampton@corumrealestate.com> Cc: David Leiby <David.Leiby@corumrealestate.com>; Jeremy Stephani <Jbstephani@vailresorts.com> Subject: RE: 2018 Renovation Schedule Good morning Cicely, While we’d prefer abatement for the entire time, we will go along so we can get done this summer. No need to post pone. Thank you! Todd From: Cicely Crampton [mailto:Cicely.Crampton@corumrealestate.com] Sent: Wednesday, March 21, 2018 2:48 PMTo: Todd AndersonCc: David Leiby; Jeremy StephaniSubject: RE: 2018 Renovation Schedule Hey Todd, The abatement would only be for 45 days, regardless of the start date of renovations. With the construction landscape as it is, we are finding that qualified contractors have been booked early, leaving our project with an anticipated start date of June 1-15. We have a meeting with the operating committee next week and can discuss the idea of putting off the remaining 18 units until 2019 if you think that this is a better solution to accommodate your sub-lessors for this summer. Let us know. Cicely Crampton, CAPS, NPCC Regional Manager - Multifamily 600 South Cherry Street, Suite 625 Glendale, Colorado 80246 303.796.2000 (Main) 303.409.2670 (Direct) From: Todd Anderson [mailto:Taanderson@vailresorts.com] Sent: Wednesday, March 21, 2018 2:29 PM To: Cicely Crampton <Cicely.Crampton@corumrealestate.com> Cc: David Leiby <David.Leiby@corumrealestate.com>; Jeremy Stephani <Jbstephani@vailresorts.com> Subject: RE: 2018 Renovation Schedule Hi Cicely, I’m really asking if there’d be an abatement for the entire duration (from May 1 to whenever the renovations are complete) since we won’t be able to sublease those units in the month of May? Feel free to give me a call to discuss if that’s easier! Thank you, Todd From: Cicely Crampton [mailto:Cicely.Crampton@corumrealestate.com] Sent: Wednesday, March 21, 2018 12:49 PMTo: Todd AndersonCc: David Leiby; Jeremy StephaniSubject: RE: 2018 Renovation Schedule Todd, The abatement will still cover 45 days. Are you asking to still take the abatement from May 1 – June 14? That will certainly not be a problem. Cicely Crampton, CAPS, NPCC Regional Manager - Multifamily 600 South Cherry Street, Suite 625 Glendale, Colorado 80246 303.796.2000 (Main) 303.409.2670 (Direct) From: Todd Anderson [mailto:Taanderson@vailresorts.com] Sent: Wednesday, March 21, 2018 12:19 PM To: Cicely Crampton <Cicely.Crampton@corumrealestate.com> Cc: David Leiby <David.Leiby@corumrealestate.com>; Jeremy Stephani <Jbstephani@vailresorts.com> Subject: RE: 2018 Renovation Schedule Good afternoon Cicely, Logistically, this shouldn’t have much impact. Budget wise, since we’ve already planned on having M cleared out by the end of April and didn’t forecast any income from that building, will the abatement still reflect that for May? If that’s the case no concerns from our side! Thank you, Todd A. Anderson Sr. Manager Employee Housing Vail Resorts Management Company Office: 303-404-1852 From: Cicely Crampton [mailto:Cicely.Crampton@corumrealestate.com] Sent: Wednesday, March 21, 2018 9:27 AMTo: Todd Anderson; Jeremy StephaniCc: David Leiby; Cicely CramptonSubject: 2018 Renovation Schedule ATTENTION: This eMail originated from outside of Vail Resorts and may or may not be legitimate. Although we do our best to screen phishing emails, please use extra caution before opening any attachments or clicking on any links unless you are absolutely sure the source of the email is trusted. If in doubt about the legitimacy of this email, please contact the IT Support Center for validation. Good morning! Wanted to give you an update on our renovation schedule for the 18 remaining units in Building M. At this time we are looking at contractor availability to begin renovations no sooner than June 1st, possibly as late at June 15th. Does this pose any issue for you all? The turnaround is still scheduled for 45 days. Thank you, Cicely Crampton, CAPS, NPCC Regional Manager - Multifamily 600 South Cherry Street, Suite 625 Glendale, Colorado 80246 303.796.2000 (Main) 303.409.2670 (Direct) The information contained in this message is confidential and intended only for the use of the individual or entity named above, and may be privileged. Any unauthorized review, use, disclosure, or distribution is prohibited. If you are not the intended recipient, please reply to the sender immediately, stating that you have received the message in error, then please delete this e-mail. Thank you. This email has been scanned for spam and viruses by Proofpoint Essentials. 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