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2021-09-07 Agenda and Supporting Documentation Town Council Afternoon Meeting Agenda
VAIL TO W N C O U N C IL R E G U L AR ME E TIN G Agenda Town Council C hambers and Virtual on Zoom 1:00 P M, September 7, 2021 Meeting to be held in C ouncil Chambers and Virtually on Zoom (access H igh Five Access Media livestream day of the meeting) Notes: Times of items are approximate, subject to change, and cannot be relied upon to determine what time Council will consider an item. Public comment on any agenda item may be solicited by the Town Council. 1.Site Visit 1.1.Children's Garden of Learning Site Visit 395 S Frontage Rd W, Vail, C O (Meet at Vail Municipal Building for van ride to site) 45 min. Presenter(s): Tom Kassmel, Public W orks Engineer 2.Presentation / Discussion 2.1.Update on Gore Range Name Change Proposal 20 min. Presenter(s): Tim Mauck, Colorado State Deputy Director, Colorado Department of Natural Resources, Karn Stiegelmeier, former Summit County Commissioner Action Requested of Council: I nformation only. Background: I n early J anuary of this year, Mayor Dave Chapin and Mayor Pro Tem, Kim Langmaid, received a correspondence from Matthew O’Donnell, who represented the United States Geographic Service, requesting the Vail Town Council’s recommendation to either support or not support the proposal from the Summit County Commissioners to officially change the name of the Gore Range to Nuchu Range. The presenters will address the process for renaming and highlights from the proposal. 2.2.Eagle County's Bold Moves I nitiative recently adopted by the Eagle County Board of County Commissioners. 15 min. Presenter(s): George Ruther, TOV Housing Director and Kim W illiams, Eagle County Housing Director Action Requested of Council: Listen to the informational presentation and engage in a brief discussion. Background: The Eagle County Housing and Development Authority created 12 new programs aimed at assisting local residents secure housing opportunities and on J uly 27th, 2021, the Board of County Commissioners appropriated a significant $10M cash infusion to facilitate the implementation of these programs. 2.3.Compensation and Benefits Discussion 60 min. Presenter(s): Scott Robson, Town Manager; Krista Miller, Human September 7, 2021 - Page 1 of 159 Resources Director; Lou Lazo, Employers Council Action Requested of Council: Presentation and Discussion Only Background: As a part of the annual budget planning process, this presentation will provide the Town Council with an overview of recommendations and impacts for the Compensation and Benefits for 2022. 2.4.Proposed Capital Plan- 2022 Budget and Five Year Plan 45 min. Presenter(s): Carlie Smith, Financial Services Manager Action Requested of Council: Staff requests feedback from Council in preparation of the Town Manager ’s budget, which will come before Council for a first look on September 21st and ordinance readings on October 5th and October 19th. Background: On J uly 20th, staff shared a preliminary draft of the five year capital plan. The purpose of this work session is to provide Council more in-depth information on the more significant or new capital projects proposed as a part of the 2022 budget Staff Recommendation: Provide feedback to staff on preliminary long term capital planning. 2.5.Proposals for Special Event Sponsorship Funding Model and Ambient Entertainment Funding 15 min. Presenter(s): Scott Robson, Town Manager Mia Vlaar, Economic Development Director J eremy Gross, Special Events Coordinator Action Requested of Council: The Town Council is asked to provide input and direction on each of these proposals as presented and included for consideration as part of the 2022 budget. Specifically, Staff is requesting approval from council to transition to using an RFP process and application that would include the criteria outlined above and associated with a sponsorship funding model approach. The Commission on Special Events would align with this model in its decision-making if approved. Background: Town Council is asked to provide feedback on two proposals from the Economic Development team and the Town Manager ’s Office. The proposals address two of the town’s event funding platforms and are in response to an ever-changing special event funding and production environment. 3.D R B / P E C Update 3.1.D RB / P E C Update 5 min. Presenter(s): J onathan Spence, Planning Manager 4.Information Update 4.1.V LHA August 10, 2021 Minutes 4.2.2021 Community Picnic Recap 4.3.August Revenue Update 5.Matters from Mayor, Council and Committee Reports 5.1.Appointment to Climate Action Collaborative Governance Committee 5 min. September 7, 2021 - Page 2 of 159 Presenter(s): Dave Chapin, Mayor 6.Executive Session 6.1.Executive Session pursuant to 1) C.R.S. § 24-6-402(4)(b)(e) - to have a conference with the Town Attorney to receive legal advice on specific legal questions; and to determine positions, develop a negotiating strategy and instruct negotiators regarding a) Town of Vail v. Village I nn Plaza – Phase V Condominium Association, No. 20C A1179; and b) Lease between the Town of Vail and City Market I nc., dated September 29, 1995; and 2) C.R.S. § 24-6-402(4)(a)(e) - concerning the purchase, acquisition, lease, transfer, or sale of any real, personal, or other property interest; and to determine positions, develop a negotiating strategy and instruct negotiators regarding potential real property acquisitions by the Town. 45 min. Presenter(s): Matt Mire, Town Attorney 7.Recess 7.1.Recess (est. 5:15 pm) Meeting agendas and materials can be accessed prior to meeting day on the Town of Vail website www.vailgov.com. All town c ounc il meetings will be streamed live by High Five Acc ess Media and available for public viewing as the meeting is happening. The meeting videos are also posted to High Five A cc ess Media website the week following meeting day, www.highfivemedia.org. Please c all 970-479-2136 for additional information. S ign language interpretation is available upon request with 48 hour notification dial 711. September 7, 2021 - Page 3 of 159 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C: Children's Garden of L earning S ite Visit 395 S F rontage Rd W, Vail, C O (Meet at Vail Municipal Building for van ride to site) P RE S E NT E R(S ): Tom Kassmel, P ublic Works E ngineer September 7, 2021 - Page 4 of 159 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C: Update on Gore Range Name Change Proposal P RE S E NT E R(S ): Tim Mauck, Colorado S tate Deputy Director, Colorado Department of Natural Resources, K arn Stiegelmeier, former Summit County Commissioner AC T IO N RE Q UE S T E D O F C O UNC I L: I nformation only. B AC K G RO UND: I n early J anuary of this year, Mayor Dave Chapin and Mayor P ro Tem, K im L angmaid, received a correspondence from Matthew O’Donnell, who represented the United S tates Geographic Service, requesting the Vail Town Council’s recommendation to either support or not support the proposal from the Summit County Commissioners to officially change the name of the Gore Range to Nuchu Range. T he presenters will address the process for renaming and highlights from the proposal. AT TAC H ME N TS: Description Memo letter proposal Naming Advisory Board September 7, 2021 - Page 5 of 159 To: Mayor and Town Council From: Patty McKenny, Assistant Town Manager Date: September 7, 2021 Subject: Update on Gore Range Name Change Proposal I. PUPOSE The purpose of this presentation is to inform the Vail Town Council on the proposal that was sent by Karn Stiegelmeier to the U.S. Board on Geographic Names to rename the Gore Range to Nuchu Range. Karn Stiegelmeier will speak to Council regarding her proposal, and the Colorado State Deputy Director Department of Natural Resources, Tim Mauck, will be available to explain the process that proposals undergo for renaming. II. BACKGROUND In early January of this year, Mayor Dave Chapin and Mayor Pro Tem, Kim Langmaid, received correspondence from Matthew O’Donnell, who represented the United States Geographic Service, requesting the Vail Town Council’s recommendation to either support or not support the proposal from the Summit County Commissioners to officially change the name of the Gore Range to Nuchu Range. The name change has been proposed by the Summit County Commissioners, who passed a resolution supporting the name change. The resolution reported that “the Ute Tribal leadership including the Northern Ute, Southern Ute and Ute Mountain Ute Tribes have agreed on an appropriate and meaningful name of Nuchu Range as the best replacement name” and that “Nuchu Range means the Ute's Range in the Ute language. III. ACTION REQUESTED Listen to presentation and provide feedback on next steps. Attachments: • Correspondence from Matthew O’Donnell, USGS • Information about the process for renaming the range • The proposal for renaming the Gore Range September 7, 2021 - Page 6 of 159 CORRESPONDCE FROM UNITED STATES GEOGRAPHIC SERVICE Page 1 CORRESPONDENCE FROM UNITED STATES GEOGRAPHIC SERVICE LETTER TO TOWN OF VAIL U.S. Board on Geographic Names (BGN) From: O'Donnell, Matthew (Contractor) J <mjodonnell@contractor.usgs.gov> Sent: Tuesday, July 13, 2021 10:20 AM To: Dave Chapin <DChapin@vailgov.com> Cc: Kim Langmaid <KLangmaid@vailgov.com>; Tammy Nagel <TNagel@vailgov.com>; Scott Robson <SRobson@vailgov.com> Subject: Re: request for the Town of Vail's recommendation about a proposal to rename the Gore Range The Honorable Dave Chapin, Mayor Town of Vail dchapin@vailgov.com Issue: request for the Vail Town Council's recommendation about a proposal to change the name of the Gore Range to Nuchu Range Dear Mayor Chapin: On January 25th, I sent you an email at this address to ask if the Vail Town Council supports or does not support the proposal from the Summit County Commissioners to officially change the name of the Gore Range to Nuchu Range. For more details, please see my original email with the proposal packet and recommendation form attached. So far, we have not received any comments from the local jurisdictions, but we learned that at least one Grand County Commissioner does not support the proposal: https://www.vaildaily.com/news/changing-gore-range-named-for-man-who- slaughtered-colorado-wildlife-hits-stiff-opposition-in-grand-county/. The U.S. Forest Service has no objection. The BGN has received support for the proposal from The Wilderness Society and a resident of Silverthorne; and opposition to the proposal from 2 Dillon, CO residents and 1 Golden, CO resident. The Town Council's recommendation would help the BGN as the members review and vote on the proposal. If you do not wish to either support or oppose the proposal, you may respond with "no opinion" or "no objection". The BGN does not require a formal resolution if the Supervisors do not feel it is necessary; an email reply from you could be considered official. In order for the BGN to review all responses and vote on the issue in a timely manner, we ask that, if possible, you respond by email with an opinion by September 15th, 2021*. If you need more time, please let me know. Also, please note that if no response is received, the BGN will September 7, 2021 - Page 7 of 159 CORRESPONDCE FROM UNITED STATES GEOGRAPHIC SERVICE Page 2 consider your opinion to be "no opinion" and will make a decision that might affect the use of names in the City of Vail. *The Colorado Geographic Naming Advisory Board is still working through older pending cases in Colorado, and they do not expect to vote on this proposal until at least the end of 2021. Please feel free to contact me if you have any questions. Thank you for taking the time to consider this request. Sincerely, Matt O’Donnell, research assistant For Jennifer Runyon, research staff U.S. Board on Geographic Names 12201 Sunrise Valley Drive, MS-523 Reston, VA 20192 cc: The Honorable Kim Langmaid, Myor Pro Tem, klangmaid@vailgov.com Tammy Nagel, Town Clerk, tnagel@vailgov.com Scott Robson, Town Manager, srobson@vailgov.com Matt O'Donnell | Xcellent Technology Solutions, Inc. Contract employee in support of U.S. Board on Geographic Names | Domestic Names Committee Phone: 703-648-4553 Email: mjodonnell@contractor.usgs.gov Room 2B101 (working remotely until further notice) From: O'Donnell, Matthew (Contractor) J Sent: Monday, January 25, 2021 12:34 PM To: dchapin@vailgov.com <dchapin@vailgov.com> Cc: klangmaid@vailgov.com <klangmaid@vailgov.com>; tnagel@vailgov.com <tnagel@vailgov.com>; srobson@vailgov.com <srobson@vailgov.com> Subject: request for the Town of Vail's recommendation about a proposal to rename the Gore Range The Honorable Dave Chapin, Mayor Town of Vail dchapin@vailgov.com Issue: request for the Vail Town Council's recommendation about a proposal to change the name of the Gore Range to Nuchu Range September 7, 2021 - Page 8 of 159 CORRESPONDCE FROM UNITED STATES GEOGRAPHIC SERVICE Page 3 Dear Mayor Chapin: The U.S. Board on Geographic Names (BGN) is responsible by law for standardizing geographic names for use by the Federal Government. The BGN accepts proposals affecting the official names of geographic features as long as those proposals meet the BGN’s Principles and Policies. A proposal may be to apply a new name to a currently unnamed geographic feature, or to change an existing name, spelling, or location. Please note that the BGN is not part of the U.S. Geological Survey; the USGS is just one of many member agencies that have a vote on the BGN. Also, the BGN is reactive; it does not initiate these proposals except in rare cases of obvious map labeling errors. Because the BGN places importance on local opinion when it votes on any proposal, staff asks for recommendations from local governments who have been elected to represent their citizens and other entities that might have an interest in the proposal. As you may know, the Summit County Commissioners passed a resolution in September 2020 to change the name of the Gore Range to Nuchu Range. The Summit County Commissioners submitted this as a proposal to be reviewed by the BGN. The resolution and proposal objects to the current name because it honors Sir St. George Gore (1811-1878), an Irish baronet who was known for his 1854-1857 hunting expedition that was infamous even in its time for the large number of animals killed. The county's resolution and proposal stated that “the Ute Tribal leadership including the Northern Ute, Southern Ute and Ute Mountain Ute Tribes have agreed on an appropriate and meaningful name of Nuchu Range as the best replacement name” and that “Nuchu Range means the Ute's Range in the Ute language, and the name [was] used historically.” Please see the attached proposal packet for more information. To make an informed decision on the proposal, the BGN would like to know if your office supports or opposes this proposal and if there is opposition, the reason for your decision. We also ask that you please share this request with any other offices or organizations that might have an interest, such as a local historical society. We will also be asking for input from the other jurisdictions in which the range is located: Eagle County, Grand County, Jackson County, and Routt County. In addition, we will be asking for input from the Colorado Geographic Naming Advisory Board and any Federal land management agency(ies) with an interest. Federally recognized Tribes will also have an opportunity to provide comments. The Southern Ute Indian Tribe of the Southern Ute Reservation sent a letter of support for the proposal to the U.S. Forest Service. In order for the BGN to consider all aspects of this request, we would welcome any additional historical details you might have about the existing name, including any other name(s) used locally for the feature. September 7, 2021 - Page 9 of 159 CORRESPONDCE FROM UNITED STATES GEOGRAPHIC SERVICE Page 4 If you support a change to the existing name but believe a different replacement name would be more appropriate, you are welcome to initiate a counterproposal or solicit suggestions from other interested parties. If you wish to propose another name, please let us know and we can provide further instructions. This proposal is listed on the BGN's Quarterly Review List 442, which is posted at https://geonames.usgs.gov/apex/f?p=geonames_web:review_lists. Attached is a pdf of the case summary, original proposal, and a map. To facilitate a response from your office, a recommendation form is also attached. As you consider this request, please review the BGN’s Name Changes Policy and Derogatory and Offensive Names Policy. The BGN has no requirement on how a local government develops its recommendation, as long as it is provided to the BGN by the elected leaders or an office designated to speak for them. The BGN does not have the resources to contact every landowner that may be impacted by the proposal. Thank you for your consideration of this request and we look forward to hearing from you. Meanwhile, if you have any questions, please don’t hesitate to contact us. We may be contacted by e-mail at BGNEXEC@usgs.gov or mjodonnell@contractor.usgs.gov, or by telephone at (703) 648-4553. Please also share any comments or questions you may have with the Colorado Geographic Naming Advisory Board; see their web page for contact information. Sincerely, Matt O’Donnell, research assistant For Jennifer Runyon, research staff U.S. Board on Geographic Names 12201 Sunrise Valley Drive, MS-523 Reston, VA 20192 cc: The Honorable Kim Langmaid, Myor Pro Tem, klangmaid@vailgov.com Tammy Nagel, Town Clerk, tnagel@vailgov.com Scott Robson, Town Manager, srobson@vailgov.com Matt O'Donnell | Xcellent Technology Solutions, Inc. Contractor in support of U.S. Board on Geographic Names | Domestic Names Committee Phone: 703-648-4553 Email: mjodonnell@contractor.usgs.gov Room 2B101 (working remotely until further notice) September 7, 2021 - Page 10 of 159 UNITED STATES BOARD ON GEOGRAPHIC NAMES CASE BRIEF (Domestic) Nuchu Range: range; elevation 13,586 ft.; approx. 75 mi. long, 18 mi. wide; extends NNW to SSW from Rabbit Ears Pass to Chicago Ridge, W of Rabbit Ears Range and the Blue River, S of Park Range, NE of Sawatch Range; named for the Ute people who called themselves Nuche or Nuchu; Tps1-5N, Rgs81-83W and Tps1-8S, Rgs78-83W, Sixth Principal Meridian; Summit County, Grand County, Jackson County, Routt County, and Eagle County, Colorado; 39°45’36”N, 106°20’26”W; USGS map – Mount Powell 1:24,000 (highest point); Not: Blue Range, Eagles Nest Range, Eagle River Range - in part, Gore’s Mountains, Gore Range, Gore’s Range. https://geonames.usgs.gov/apex/gazvector.getesrimap?p_lat=39.7599022&p_longi=- 106.3406507&fid=175656 Proposal: to change a name considered offensive Map: USGS Mount Powell 1:24000 (highest point) Proponent: Karn Stiegelmeier; Silverthorne, CO Administrative area: None Previous BGN Action: None Names associated with feature: GNIS: Gore Range (FID 175656) Published: Blue Range (Hayden Survey, 1873; Trail and Timberline, 1935); Eagles Nest Range (Trail and Timberline, 1935); Eagle River Range - in part (Trail and Timberline, 1935); Gore’s Mountains (Hayden Survey map, 1881); Gore Range (USGS 1929, 1933, 1934, 1938, 1940, 1945, 1949, 1950, 1951, 1956, 1980; AMS 1954, 1957, 1958, 1959, 1962, 1964, 1965); Gore’s Range (Wheeler Survey map, 1879) Case Summary: This proposal is to change the name of Gore Range, an approximately 75-mile-long and 18-mile-wide (at its widest point) range in Summit County, Grand County, Jackson County, Routt County, and Eagle County, to Nuchu Range. The range falls within White River National Forest, Medicine Bow-Routt National Forests, Bureau of Land Management land, Colorado Parks and Wildlife lands, and Colorado State Land Board lands. Parts of the range are in the Eagles Nest Wilderness (White River National Forest) and Sarvis Creek Wilderness (Medicine Bow-Routt National Forests). The highest point is Mount Powell and the range is generally defined as trending south-southwest from Rabbit Ears Pass (between Jackson County and Grand County) to Chicago Ridge south of Vail, bounded on the east by the Blue River and “Middle Park” and on the west by several drainages and valleys. The name change is proposed by the Summit County Commissioners, who passed a resolution supporting the name change. The resolution reported that “the Ute Tribal leadership including the Northern Ute, Southern Ute and Ute Mountain Ute Tribes have agreed on an appropriate and meaningful name of Nuchu Range as the best replacement name” and that “Nuchu Range means the Ute's Range in the Ute language, and the name [was] used historically.” (Some sources also spell the word as “Nuche.”) The resolution objects to the current name because it honors Sir. St. George Gore (1811-1878), an Irish baronet who was known for his 1854-1857 hunting expedition in Colorado, Wyoming, Montana, and the Dakotas, during which he claimed to have killed 2,000 buffalo, 1,600 deer and elk, and 105 bears for sport (historians place the numbers even higher at 4,000 bison, 1,500 elk, 2,000 deer, 1,500 antelope, 500 bears [at least 100 of which were grizzly bears] and uncounted other mammals and birds). The Approved Promulgation authorized Executive Secretary Domestic Geographic Names ______________________________ September 7, 2021 - Page 11 of 159 extravagant and expensive trip was unfavorably viewed in its time by Indigenous peoples and white mountain men as a destructive slaughter of wildlife. Local and national objections to the excesses of Gore’s hunting have been well documented since the 1800s. Gore may have crossed the range and what is known today as Gore Pass, although it is not known why the name Gore Range became associated with the feature. In 1873, Hayden reportedly used the name Blue Range, but then applied the name Gore’s Mountains to his 1881 map. Wheeler showed the name Gore’s Range on his map. Articles published in 1935 in the Colorado Mountain Club’s Trail and Timberline mentioned that the higher, southern part of the range was known as Eagle River Range and that the entire range was sometimes called Eagles Nest Range, names that the organization decided were preferable to Gore Range. Suggestions of changing the name of Gore Range have occurred during the past several decades. In 2017, the Summit County Commissioners passed a resolution in support of the name “Shining Mountains Range,” reportedly a Ute name for the feature, but never submitted it to the BGN. Many associated natural features also contain “Gore” in their names: Gore Mountain in Routt County; Gore Creek, Gore Pass, and Gore Canyon (on the Colorado River) in Grand County; and Gore Lake, Gore Creek, and Black Gore Creek in Eagle County. Vail Pass between Summit County and Eagle County was formerly named Black Gore Pass. Several associated administrative names also contain the word. Proposed by: Karn Stiegelmeier; Silverthorne CO Date: 9/18/20 Submitted by: same Date: same Prepared by: M. O’Donnell Date: 9/30/20 Case ID: 5410 Quarterly Review List: 441 Reviewed by: J.Runyon Date: 10/1/20 September 7, 2021 - Page 12 of 159 September 7, 2021 - Page 13 of 159 September 7, 2021 - Page 14 of 159 September 7, 2021 - Page 15 of 159 September 7, 2021 - Page 16 of 159 Below we offer the Resolution passed unanimously by the Summit County Board of Commissioners on 8 September, 2020, followed by a narrative that provides more detailed background information. September 7, 2021 - Page 17 of 159 September 7, 2021 - Page 18 of 159 September 7, 2021 - Page 19 of 159 __________________________________________________ Background Summary Irishman George Gore traveled through what are now Nebraska, the Dakotas, and Wyoming on a 2.5 year hunting expedition in the mid‐1850s. He was one of the worst sportsmen in US history, wantonly killing thousands of buffalo, elk, bear, and many other animals, depriving the natives of vital food. At the end of his trip, out of spite he burned his equipment (30 wagons of gear) in front of his support team. The Gore Range was named for him with no public discourse, after a passing reference in a newspaper article (1868) about a climb of Long's Peak, from which "Gore's Range" could be seen in the far distance. The Ute Indians had been successful stewards of these mountains and surrounding lands for millennia. By 1881, they had been forcefully removed to three reservations in Utah and far SW Colorado. Gore himself never set foot in or near the core of the range. We therefore urge the USGS Board on Geographic Names to support our request that the name of these mountains be changed. The three Ute tribes have selected THE NUCHU RANGE as their preference (Nuchu means "Ute" in their language) and we fully support this decision. Gore's expedition Gore visited the US from 1854 to 1857. He traveled widely in the plains of what would become Nebraska, South Dakota, Wyoming, and Montana, with a brief side‐trip into the future states of Utah and Colorado (although never south of the Colorado River). His provisions were legendary; his fur‐lined commode and brass bedstead illustrate the extravagance that filled 30 wagons with his supplies, attended by 50 servants. His sole aim was hunting game, supported by scouts, beaters, hounds, and a vast arsenal of firearms and ammunition. Gore earned the deep animosity of both Native Americans and the US government, simultaneously. His cruel slaughter of countless game animals deprived the native population of a vital food supply, and his American host, the Superintendent of Indian Affairs, wrote, "George Gore... received from me a passport to travel through the Indian country in the spring of 1854; and... he greatly abused the privileges granted to him by a wanton destruction of the game upon which Indians rely solely for Support." Even the plaque "honoring" Gore at the summit of Gore Pass notes, "More than 2,000 buffalo, 1,600 elk and deer, 100 bears were massacred for sport…." Late in his trip, Gore and his crew knowingly violated his passport when they penetrated into the Black Hills, sacred lands granted by treaty to the Sioux Indians. Previous interlopers had been summarily killed. The Sioux discovered Gore's party, surrounded, overwhelmed, and disarmed them, and then let them go, unharmed. It was an astonishing gesture, after his depredations. September 7, 2021 - Page 20 of 159 While he paid his attendants a fair wage, Gore revealed his true feelings about them at the end of his trip, in the remote reaches of the Yellowstone River. As he prepared to disband the crew, Gore felt that the men were not offering enough money for his remaining wagons and gear, so out of spite he burned the lot (except for his guns and trophies) in front of them, and departed for St. Louis. As mentioned, Gore never ventured south of the Colorado River, and thus never set foot in the core of the magnificent mountain range later named after him. Renaming Precedents Efforts to rename places and monuments in the US have increased in recent years. While some ideologues make categorical declarations, from "rename nothing!" to "rename anything!" most people (including the USGS Board of Geographic Names) take a more sanguine view, and require that the pros and cons be weighed for each individual proposal. For some, like treasonous Confederate Generals, the decision is relatively easy. More generally, however, it is not enough for a man's (and they all seem to be men) character flaws to cancel entirely a career otherwise rich with accomplishment and service. Two recent examples of renaming campaigns illustrate how challenging the process can be, namely Princeton University's renaming of its Woodrow Wilson Center and Yale University's renaming of the J.C. Calhoun Residential College. Mustering the full resources of great universities, both investigations considered viable pro and con arguments; Wilson and Calhoun were distinguished American citizens, revered by many. After long deliberations, both institutions initially (2016) concluded not to change the names. Upon further reflection, both reversed their initial decisions (Yale in 2017, Princeton in 2020). Colorado likewise has no shortage of places and monuments named for distinguished citizens of flawed character ‐ men like Evans, Byers, and Pitkin, and it is likely that the Board of Geographic Names will weigh similar campaigns in the future. The situation with the Gore Range, however, is altogether differen, as explained below. Rename the Gore Range it is virtually impossible to find any significantly redeeming qualities to offset even slightly the myriad offenses that Gore committed during his time in the U.S. There is simply no effective counterpoise to the argument to rename the range: his deplorable treatment of Native Americans, his having never set foot in the core of the magnificent range later named after him, the entirely casual, unreviewed, and unregulated process by which the range was named (a mountaineer's trip report of a climb more than 50 miles distant), the blanket condemnation of his behavior by the Superintendent of Indian Affairs, and the wanton slaughter of wildlife for the sheer pleasure of killing ‐ none of these can be offset even a little. Surely, if ever a place warranted a new name, the Gore Range is a poster child example. On the flip side, in the virtual absence of anything positive to say about the man, one can ask: Just how bad was he? Were his actions sufficiently heinous to warrant renaming the Gore Range? He wasn't the only person slaughtering buffalo (ultimately to within a whisker of extinction), but at least the other hunters took hides (no mountains were named for them). Gore, on the other hand, left most of his game to rot on the prairie. One might wonder if people even cared back then. While the environmental ethic was still a few decades removed September 7, 2021 - Page 21 of 159 from explicit expression, it certainly existed in the way people lived in the more populous regions to the east; they surely would have condemned Gore for his wasteful slaughter… had they known. The destruction of the buffalo, however, took place on the nearly uninhabited plains, where few (beyond plains Indians, deprived of their lifeblood) were aware of it, owing to the lack of effective communication. Thus, it seems safe to conclude that what Gore did was very bad by the standards of any age. There is another part of this story — deeply emotional, but resting on the arguments above — namely that it seems a small gesture to restore dignity to the land, and especially to the Ute Indians, whose successful stewardship of this, their homeland, reached back thousands of years. Taken altogether, the case for renaming the Gore Range to the Nuchu Range to honor the Utes is irrefutable, irresistible. September 7, 2021 - Page 22 of 159 SourHERNr [Jrp IxnrAN Trusp December 15,2020 Patricia M O'Connor Acting Regional Forester 1617 Cole Blvd Lakewood, CO 80401 Re: Geographic Name Change Proposal - "Gore Range" to "Nuchu Range" Dear Ms. O'Connor' In November, the Southem Ute Indian Tribe's Native American Graves Protection and Repatriation Act Office (NAGPRA Office) was informed that the United States Forest Service published a statement requesting responses to either osupport', ooppose', or respond with 'no objection' to a proposal changing the name of the Gore Range in north central Colorado to the Nuchu Range. The Southern Ute Indian Tribe has long supported the effort to rename the Gore Range and wholeheartedly concurs in this name restoration effort. We believe this opportunity is an honor. It ensures that our Ancestors' legacy, as well as our continued presence in Colorado, is sustained. As each Ute Tribe has its own orthography or written language, we defer to the Ute Indian Tribe of the Uintah and Ouray Reservation for the spelling ofoNuchu'. We defer to the Ute Indian Tribe of the Uintah and Ouray Reservation because the mountain range in question is located within its Ancestral bands' homeland. We are grateful for this consideration and everyone's efforts involved in this proposal. Sincerely Bruce Yaldez Acting Chairman Southern Ute Indian Tribe Cc Jesse Nett (j esse.nett@,usda. gov) Victoria Smith-Campbell (victoria.smith-campbell@usda. gov) P.O. Box737 0 IGNACIO, CO 81137 0 PHONtr:970-563-0100 September 7, 2021 - Page 23 of 159 Home .(L). > Colorado Geographic Naming Advisory Board COLORADO Department of Natural Resources I fl ,, t"" ' "' I -~: ".'-' s t "'¢. n: ~l.-.;,b,.,~• '··. ;' i ·.1/1"'. 1·· ;?. ... "'' ) .. _'\. -.·ti.i~ \. _{L)_ September 7, 2021 - Page 24 of 159 Colorado Geographic Naming Advisory Board Overview The Colorado Geographic Naming Advisory Board (Board) is an advisO[Y Board established bY. Governor Jared Polis .(httRs://drive.google.com/file/d/1-1hLT-B 4bX njzxwDuQLTr8 nLIPHzQ/view). to evaluate proposals concerning name changes, new names, and name controversies of geographic features and certain public places in the State of Colorado and then making official recommendations to the Governor. Primary Duties The Board will primarily assist and cooperate with the United States Board of GeograRhic Names (BGN)_(httRs://www.usg~gov/core-science-~Y.stems/ngRlboard-on-geograRhic-names)., who gives final determinations for standardizing the names of geographic and natural features. The U.S. Board on Geographic Names (BGN) is a Federal body created in 1890 and established to maintain uniform geographic name usage throughout the Federal Government. It comprises representatives of Federal agencies concerned with geographic information, population, ecology, and management of public lands. September 7, 2021 - Page 25 of 159 .,... ........... ..,.,,.._ ,, r"\ I ~ ~·~ .. ~ $ .'-~~ Membership -4:-1'" .~ r. . ~ --ff:.., ~ rrJ..r.,..,.. ~ r~ " ~ :l-f ....... ~ ~-'>C ~ r<1 ,.;..,,.r r .Lr / ,.,J,./ .---..,r" ~ .J. ~ f"\~ J. i ............... r ,,_ . ..--r ..,.£ A,_. I"°'-,r ?~ __,,,.-4 r -.i. -~r" r-,,,. ..... c;;.F~ ✓ .1'" I"' .J/' The purpose of the Board is to help review and vet proposals for geographic and place name changes and new names for the entire State. Accordingly, it is important that the members of the Board are familiar with and represent different constjtuencies across the State. Current membership of the Board includes: September 7, 2021 - Page 26 of 159 • Representative Perry Will (R-New Castle ) • Representative Adrienne Benavidez (D-Adams County) • Representative Thomas Exum (D-Colorado Springs) • Boulder City Council Member Junie Joseph • Grand County Commissioner Richard Cimino • Kathryn Redhorse, Executive Director, Colorado Commission on Indian Affairs • William Wei, 2019 State Historian, serving as a representative of History Colorado • Patricia Limerick, Chair, Center of the American West • Karen Ann Berry, Director, Colorado Geological Survey • Luis Benitez, Vice President of Government Relations and Global Impact for VF, tourism and outdoor recreation industry representative • Charleszine "Terry" Nelson, Blair-Caldwell American Research Library • Nicki Gonzales, History Colorado's State Historian's Council, Associate Professor of History and Vice Provost for Diversity and Inclusion at Regis University • Tim Mauck, Deputy Director of the Department of Natural Resources or his or her designee • The Executive Director of the Department of Local Affairs or his or her designee • The Director of the Colorado Tourism Office or his or her designee .(httRs: / /drive.google.com/file/d/1-1 hLT-B 4bX njzxwDuQLTr8 nLIPHzQ/view). Board Membership, Purpose & Scope (https://drive.google.com/file/d/1-1hLT-B_4bX_njzxwDuQLTr8_nLIPHzQ/view} Meeting Minutes August 19, 2021 Meeting Packet (httRs://drive.google.com/file/d/1lVwiol7uLNlQTbEGl6h9hiAS0dh-OQCe/view). August 19, 201 Meeting Minutes August 19, 2021 Meeting Video (httRs:/ /youtu.be/E8-Wkmjesz8). August 19, 2021 Meeting Agenda (httRs: / /drive.google.com/file/d/1 B41wUcv-PrgUhx49A8t4XHYhz2Eklxvw/view). Previous Meetings September 7, 2021 - Page 27 of 159 Notices/Calendar Next Meeting Thursday, September 16, 2021 8AM-11AM Zoom Meeting_(httP-s://zoom.us/j/96305703086?P-wd=SDJwNWN2V2RSVDF5SnVIT3RVUzMxdz09). Agenda Meeting Packet Meeting ID: 963 0570 3086 Passcode: M3pYhs Dial In 1 408 638 0968 1 669 900 6833 Meeting ID: 963 0570 3086 Passcode: 852263 Proposals Under Consideration VH Pasture to Elk SP-rings Reservoir (httP-s://drive.google.com/file/d/1XW5kXuuCavZShYGlzKLZRc1OHTocrfh6/view). Vurl Reser-yoir_to_WaP-iti Reservoir (httP-s://drive.google.com/file/d/1XW5kXuuCavZShYGlzKLZRc1OHTocrfh6/view). Squaw Mountain in Clear Creek County to Mestaa' ehehe Mountain (USBGN Case 5455) Negro Creek in Delta County to Hops or Clay Creek (USBGN Case 5184 and 5279) September 7, 2021 - Page 28 of 159 Negro Mesa in Delta County to Clay Mesa (USBGN Case 5280) .(Board Meeting Packets have further descriP-tion/background and related corresP-_ondence .(httRs: / / drive.google.com/file/ d/ 1 lVwiol7uLNlQTbEGl6h9hiAS0dh-OQCe/view).) Resources & Links U.S. Board of GeograP-hic Names (httP-s://www. usg~gov/core-science-systems/ngP-lboard-on-geograP-hic-names). U.S. Board of GeograP-hic Names, PrinciP-les, Policies, and Procedures .(httP-s://geonames.usg~gov/docs/P-ubs/DNC PPP DEC 2016 V.2.0.P-df). Pending Colorado Renaming Reguests in front of US Board of GeograP-hic Names .(httP-s://docs.google.comlsP-readsheets/d/1V9Nn6g3NSnfPCbFrdeQjlJgLSY9YHEKBoM[Y.CYvavRo/edit#gid=1031673191). (as of July 9, 2021) Council on GeograP-hic Naming Council (https://www.cogna50usa.orgl), Executive Order Creating the Colorado Geographical Naming Adviso[Y. Board .(httP-s://drive.google.com/file/d/1f2P-Y.HIYFEEE5TmaZ[Y.chEyWzO6SAAP3W/view)., B 2020 24 Executive Order AP-P-Ointing Members to the Colorado GeograP-hical Naming Adviso[Y. Board .(httP-s: //drive. google. com/file/ d/ 1BNKzHaAedkuP-Bnf65Xo YI 6 7U NsW3XWXD/view?usP-=sharing)., A 20 20 164 Sign up below for updates or press releases from the Colorado Geographic Naming Advisory Board or to leave public comment on any renaming proposal. .(httRs://docs.google.com/forms/d/e/1FAIRQ.LSdHfmNbw0MaWil-OiZSy7WGdTh5rlCo1xvPvm979gtLJU88OQ/viewform). UPDATES/PUBLIC COMMENT (https://docs.google.com/forms/d/1Jwefg2_XBAfnmOcLGKFbgTHAHOqJUfafRky4vjGwxrs/edit) September 7, 2021 - Page 29 of 159 v How can I submit a renaming request? Individuals or groups interested in proposing a name for a geographic feature must first submit an application through the US Board of Geographic Names. Click on button below to submit a renaming request. Renaming Application -Online (https:/ /geonames.usgs.gov/apex/f?p=132:LOGIN:4624888124058:::::) Renaming Application -PDF (https:/ /geonames.usgs.gov/docs/pubs/DGNR_form.pdf) v Contact General Board Info: dnr cgnab@state.co.us (mailto:dnr cgnab@state.co.us)_ Media Inquiries: Chris Arend, Communications Director, chris.arend@state.co.us (mailto:chris.arend@state.co.us}_, 303-264-8615 Executive Director's Office 1313 Sherman Street, Room 718 Denver, Colorado 80203 303-866-3311 or 800-536-5308 dnr.edoassist@state.co.us (mailto:dnr.edoassist@state.co.us). Visit dnr.colorado.gov/EDI (dnr.colorado.gov/edi). to learn about our commitment to equity, diversity, and inclusion. September 7, 2021 - Page 30 of 159 Divisions AvalanchejhttRS: / / dnr. colorado. gov/ divisions/ colorado-avalanche-information-center). Foresty_(httRs: / / dnr.colorado. gov/ divisions/ division-of-forest[Y.). Mining_(httRs: / / dnr.colorado. gov/ divisions/ division-of-reclamation-mining-safetY.). Oil~&. Gas (httRS: / / dnr.colorado. gov/ divisions/ colorado-oil-gas-conservation-commission ). Parks &. Wi ldl if e ( httRS: / / dnr. colorado. gov/ divisions/ colorado-Ra rks-wi ld life). Trust Land (httRs: / / dnr.colorado. gov/ divisions/state-land-board). Water Conservatior:L(httRs: / / dnr.colorado. gov/ divisions/ colorado-water-conservation-board). Water Resources_(httRs: / / dnr.colorado. gov/ divisions/ division-of-water-resources). You can view our website in the language of your choice by selecting from the below options: ISelectLanguage _____ v_. Powered by ~ G Translate (https://translate.google.com) ~ _(httRs: / /www.twitter.com I coloradodnr). © 2021 State of Colorado I TransRarencY. Online (httRs: / / data.colorado. gov /Government/TransRarency-Online-Project-TOPS-State-Government-/ rifs-n6ib). I Accessibility_(httRs://www.colorado.gov/ accessibility-standards). I Privacy Statement (httRS://www.colorado.gov/ Rrivacy-statement). I Security Statement (httRs://www.colorado.gov/security-statement). September 7, 2021 - Page 31 of 159 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C: Eagle County's Bold Moves I nitiative recently adopted by the E agle County B oard of County Commissioners. P RE S E NT E R(S ): George Ruther, TO V Housing Director and K im W illiams, Eagle County Housing Director AC T IO N RE Q UE S T E D O F C O UNC I L: L isten to the informational presentation and engage in a brief discussion. B AC K G RO UND: The Eagle County Housing and Development A uthority created 12 new programs aimed at assisting local residents secure housing opportunities and on J uly 27th, 2021, the Board of County Commissioners appropriated a significant $10M cash infusion to facilitate the implementation of these programs. AT TAC H ME N TS: Description Housing Eagle County Bold Moves Initiatives September 7, 2021 - Page 32 of 159 Housing Eagle County’s Bold Moves housingeaglecounty.com September 7, 2021 - Page 33 of 159 housingeaglecounty.com Housing Eagle County’s Bold Moves Eagle County and the Eagle County Housing and Development Authority (ECHDA) acknowledges the worsening housing market to the local residents due to the recent increase in demand for homes, sharp increase in prices, and low inventory combined with COVID-19 related mountain migration bringing more cash buyers to the marketplace. These impacts are felt intensely by the local buyer and renter. ECHDA created 12 programs aimed at assisting local residents and on July 27th, 2021, the Board of County Commissioners approved a significant cash infusion to facilitate these programs. Some are available today and others will roll out over the next few months *These are NEW programs and still being developed. Guidelines and funding may change over time. September 7, 2021 - Page 34 of 159 housingeaglecounty.com Available Now | Down Payment Assistance Eagle County Loan Fund (ECLF) has increased the limits for Down Payment Assistance from $15,000 to 5% of the purchase price. Loans work with conventional, USDA, and VA. FHA is available with different terms. Maximum Purchase Price of $750,000 Buyer investment of 1% DTI of 45% or less Primary Residence only Own no other real estate Must work in Eagle County 30+ hours/week on average Home Buyer Class required Compatible with Buy Down, Cash Buy, and other Down Payment Assistance programs (TOV, ERWSD, EHOP, private employers) Lender initiates loan application September 7, 2021 - Page 35 of 159 housingeaglecounty.com Available Now | Buy Down Add a deed restriction to an open market home in exchange for a cash contribution at closing. 15% cash contribution | Price Capped 5% cash contribution | Resident Occupied Maximum Purchase Price of $850,000 Buyer investment of 3% minimum at closing Primary Residence only Own no other real estate Must work in Eagle County 30+ hours/week on average Annual Recertification required Home Buyer Class required Restrictions on resale Compatible with Cash Buy and Down Payment Assistance September 7, 2021 - Page 36 of 159 housingeaglecounty.com Coming Soon | Cash Buy ECHDA will buy properties cash then resell directly to a local buyer while they obtain financing and/or sell their existing home. A deed restriction will be added. Maximum Purchase Price of $850,000 Buyer investment of 3% minimum at closing Primary Residence only Own no other real estate Must work in Eagle County 30+ hours/week on average Annual Recertification required Home Buyer Class required Compatible with Buy Down and Down Payment Assistance A reasonable fee will be charged by ECHDA to cover expenses related to owning the home and reselling/closing costs September 7, 2021 - Page 37 of 159 housingeaglecounty.com Coming Soon | ADU loan ECHDA will provide lending for existing homeowners to build an Accessory Dwelling Unit on their property. $50,000 maximum loan amount Low interest rate ~15 year term ADU must comply with minimum definition (tbd) Owner to conduct due diligence ADU must meet Land Use/PUD/HOA approval Building Permit required Rent to a local tenant who works in Eagle County No short term rental *guidelines have not been written for this program, stay tuned September 7, 2021 - Page 38 of 159 housingeaglecounty.com Coming Soon | Rent Assistance ECHDA will assist local renters with first and last month’s rent. Rental property in Eagle County Tenant must work in Eagle County 30+ hours/week on average Copy of Executed Lease Application Renters will qualify for either a loan or grant based on income Payments will be made to the landlord directly Security deposit is the responsibility of the tenant September 7, 2021 - Page 39 of 159 housingeaglecounty.com Coming Soon | Property Management ECHDA wants to incentivize private landlords who rent to the local workforce in Eagle County. Monetary subsidy Landlord rents to tenant who works in Eagle County 30+ hours/week on average Light property management services from ECHDA property management team *guidelines have not been written for this program, stay tuned September 7, 2021 - Page 40 of 159 housingeaglecounty.com Bold Moves | Other Programs Homeless Stability Grant RV, Tiny Homes, or Safe Outdoor Space Entitle all Eagle County owned land Land Acquisition Public Private or Public Public Partnerships Development Partnerships for new units Please visit our new website housingeaglecounty.com for more information and to see program guidelines as they roll out. September 7, 2021 - Page 41 of 159 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C: Compensation and B enefits Discussion P RE S E NT E R(S ): S cott Robson, Town Manager; K rista Miller, Human Resources Director; L ou L azo, E mployers Council AC T IO N RE Q UE S T E D O F C O UNC I L: Presentation and Discussion Only B AC K G RO UND: As a part of the annual budget planning process, this presentation will provide the Town Council with an overview of recommendations and impacts for the Compensation and B enefits for 2022. AT TAC H ME N TS: Description Presentation September 7, 2021 - Page 42 of 159 PRESENTATION BY Human Resources/Risk Management2022 BudgetCompensation & BenefitsSeptember 7, 2021 - Page 43 of 159 2Compensation & Benefits Budget Preview | Agenda• Compensation Strategy & Philosophy Discussion• Equal Pay Study Results & Recommendations• Benefit Projections• Police Take Home Vehicle ProgramTown of Vail | Human Resources | vailgov.comSeptember 7, 2021 - Page 44 of 159 Town Council Action Plan & Total Rewards StrategyPremier International Mountain Resort CommunityCompensation & Benefits PackageTown of Vail | Human Resources | vailgov.comSeptember 7, 2021 - Page 45 of 159 Provide a Competitive Total Rewards PackageEmployee ExperienceCultureLeadershipConnectionCompensation PackageCompetitive base payCore benefits offeringLivability (Housing, day care etc..)Learning OpportunitiesMeaningful workCareer progressionLearning and DevelopmentTown of Vail | Human Resources | vailgov.comSeptember 7, 2021 - Page 46 of 159 Compensation Philosophy - A Changing LandscapeCompensation Planning 2022 and beyond:• Drastically changing workplaces• Current trends and challenges• External expertise- Lou Lazo, Employers CouncilCompensation PackageCompetitive base payCore benefits offeringLivability (Housing, day care etc..)Town of Vail | Human Resources | vailgov.comSeptember 7, 2021 - Page 47 of 159 Compensation Philosophy - Brand AlignmentCompensationPhilosophyBrandOur compensation philosophy should align with our brand – a world class resort with world class people• Premium service and work outcomes in exchange for the opportunity to earn premium pay• Premium pay will be demonstrated by pay grades with midpoints that are aligned with the 65thto 75thpercentile of the Colorado market adjusted for cost of labor differences in the Vail valley.• Individual advancement through the ranges will be based on performance.Town of Vail | Human Resources | vailgov.comSeptember 7, 2021 - Page 48 of 159 Compensation Philosophy - EffectivenessOur programs will be built, and evaluated for effectiveness, considering three goals. Programs must:•Motivateemployees to deliver the highest quality service and performance.•Retainquality employees with competitive pay, and opportunity to improve earnings through performance driven increases and advancement•Attractcandidates that are by nature aligned with our brand and deliver premium performance. We will be data drivenTown of Vail | Human Resources | vailgov.comSeptember 7, 2021 - Page 49 of 159 Compensation Philosophy - Data DrivenOur programs and decisions will be data driven. We will survey the market annually to identify trends and changes that may impact our ability to motivate, retain, and attract quality employees.• Compensation Surveys used will be from reputable sources such as the Employers Council, with statistically valid data collection processes.• Cost of Labor adjustments will be based on data collected by reliable sources such as the Bureau of Labor StatisticsSeptember 7, 2021 - Page 50 of 159 Compensation Philosophy - ResponsiveWe recognize that one size doesn’t fit all. Our programs will be responsive to changing employee demographics. Flexibility may allow employees to add cash to their paychecks.For example, some ideas:• Lower cost plan (coverage) levels in medical plan• Trade vacation for cash to support housing purchaseTown of Vail | Human Resources | vailgov.comSeptember 7, 2021 - Page 51 of 159 Compensation Philosophy What feedback does the Town Council have from the Compensation Philosophy recommendations?What additional information do you need or would like the Town to consider?Town of Vail | Human Resources | vailgov.comSeptember 7, 2021 - Page 52 of 159 Equal Pay For Equal WorkTown of Vail | Human Resources | vailgov.comSeptember 7, 2021 - Page 53 of 159 Equal Pay – Overview & PurposeColorado Equal Pay for Equal Work Act (CEPEWA) – eff. 2021• Prohibits wage discriminationbetween specific employees who are performing similar work• Law allows wage differencesif it can be proven it’s related to an acceptable compensation practice (ie: performance, seniority)What this means for the Town … • Review overall compensation framework and current practices• Verify that current practices are equitable and there is no unintended discrimination• Identify and remedy gaps among total rewards programsTown of Vail | Human Resources | vailgov.comSeptember 7, 2021 - Page 54 of 159 Equal Pay Study – What We DidConducted a comprehensive wage analysis • Assess wage differences between two groups of employees: • By gender (males vs. females) • By ethnicity (white vs. non-white)• Statistical audit conducted by independent HR consulting firm (CuraHR), to remain objective & unbiasedPay Equity1. Analyzed12-month earnings history2. Across comparableroles3. To validate internal rewards programsTown of Vail | Human Resources | vailgov.comSeptember 7, 2021 - Page 55 of 159 Equal Pay Study – Findings & ResultsCuraHR Findings:Town of Vail complies with the CEPEWA law.• After studying all the drivers of pay differences, there is no evidence of discriminatory pay practices • Confirmed current compensation design (pay practices, job evaluation, etc.) contribute to equal pay practices Avg. Annual Earnings$62,200$63,800Unadjusted wage gap = 2.6%After statistically factoring each employee’s job, duties, tenure, annual performance and all other important criteria related to pay …Final gender wage gap decreases to 1.7%US Avg. = 4.9% ** 2019 Glass Door StudyTown of Vail | Human Resources | vailgov.comSeptember 7, 2021 - Page 56 of 159 Equal Pay Study – Future PrioritiesCuraHR Recommendations for Town of Vail:Opportunities for development and improvement to improve pay equity• Integrate pay structures for part time, seasonal & full-time employees• Evaluate standardized application of extra pay practices (IE: overtime allocation)• Realignbenefit eligibility and offerings across different employee classificationsTown of Vail | Human Resources | vailgov.comSeptember 7, 2021 - Page 57 of 159 Equal Pay Priorities – Benefit StructuresBenefit Outline for PT and Seasonal Positions:• Analyze actual work compared to budget for positions• Review options for benefit tiers:• Multi-seasonal employees & positions• Part-time and single season positionsTown of Vail | Human Resources | vailgov.comSeptember 7, 2021 - Page 58 of 159 Benefit Structure RecommendationsBenefit Structures:• Full-time Year-Round and Modified FT YR• 10 to 12 month positions• Healthcare qualifying under ACA• Estimated count – 20Estimated Cost - $7,500/position• Review Part-time and Seasonal benefits:• Paid Time Off options• Single Season returnee incentives• Prepare final cost analysis and prepare recommendations for implementation in 2022 budgetTown of Vail | Human Resources | vailgov.comSeptember 7, 2021 - Page 59 of 159 Benefits – Looking forward to 2022Town of Vail | Human Resources | vailgov.comSeptember 7, 2021 - Page 60 of 159 Benefits PackageHealth Plan Costs - Per Employee Per Month (PEPM) $‐ $200.00 $400.00 $600.00 $800.00 $1,000.00 $1,200.00 $1,400.00 $1,600.002006 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 20212021 YTD thru JulyTown of Vail | Human Resources | vailgov.comSeptember 7, 2021 - Page 61 of 159 Town of Vail | Human ResourcesBenefits Package050100150200250300$0$1,000,000$2,000,000$3,000,000$4,000,000$5,000,000$6,000,000$7,000,0002012 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022Plan EnrollmentPlan CostsBudgetActualEmpl on plan (avg)Health Plan Costs vs. BudgetTown of Vail | Human Resources | vailgov.comSeptember 7, 2021 - Page 62 of 159 Town of Vail | Human ResourcesBenefits PackageHealth Plan• 2021 claims• COVID continues many delayed services• 2022 Health Plan•15-20% increase in fixed fees (stop loss)• Likely see catch up from COVID delay• Possible increase in employees covered• Continue Vail Health & VSOrtho direct contractsSeptember 7, 2021 - Page 63 of 159 Town of Vail | Human ResourcesBenefits PackageOther Benefits• Rate Guarantees for 2022• Fire & Police Life & Disability• Small increases expected:• Life and Disability insurances• Workers Compensation• Expanded Benefit Recommendations• Employee Assistance Program (EAP) for Mental & Behavioral Health• Review Fire Cancer Trust optionsTown of Vail | Human Resources | vailgov.comSeptember 7, 2021 - Page 64 of 159 Benefits PackageTown of Vail Police- Benefits ExpansionTake Home Vehicle Program 2022September 7, 2021 - Page 65 of 159 Take-Home Vehicle Program- PDWhy Take-Home Vehicles• Nationwide Industry Standard• Recruitment Tool• Increased viability and response time•Pilot Program: In 2020, Vail Police initiated a Take-Home Vehicle pilot program in cooperation with TOV Fleet Maintenance. The pilot program consisted of 5 take-home vehiclesTown of Vail | Human Resources | vailgov.comSeptember 7, 2021 - Page 66 of 159 Take-Home Vehicle Program- PDTown of Vail | Name of Presentation | vailgov.comTotal of 20 marked patrol carsAssigned to officers meeting agency criteria:• Live in the Town of Vail• Non-probationary status•Specialized Assignments I. Special Operations UnitII. Crime Scene TechniciansIII. Accident Investigators• Option to purchase Hybrid vehicles• Additional 12 vehicles would be purchased over 5 years ($709.6K)• 5 in 2022 ($287.5K)• 5 in 2023 ($296.5K)• 2 in 2024 ($125.6K)• At full implementation, this program will cost and additional $173K/year including operating ($118K) and replacement ($55K) chargesProgram OverviewTown of Vail | Human Resources | vailgov.comSeptember 7, 2021 - Page 67 of 159 Take-Home Vehicle Program- PDTown of Vail | Name of Presentation | vailgov.comThe City of Thornton has also transitioned to hybrid patrol cars and offered the following:• Fifty-percent increase in average fuel economy• Two units with “significant downtime” for auxiliary water pump issues. • Better performance due to hybrid drivetrain• Large reduction in engine idle timeExploring Hybrid Police Vehicles“City of Loveland has 10 hybrids in service and another 6 on order. They have been in service just short of a year. I’m seeing the average MPG is 18 on the hybrids compared to the same year non hybrid averaging 12 MPG. They were in service through the winter and performed well…We haven’t had any unexpected downtime; our local dealership has done us well.”-City of Loveland Fleet ManagerIn 2021, Ford was the first to introduce a severe-duty ready hybrid vehicle into the law enforcement marketTown of Vail | Human Resources | vailgov.comSeptember 7, 2021 - Page 68 of 159 Thank youSeptember 7, 2021 - Page 69 of 159 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C: Proposed Capital Plan- 2022 Budget and Five Year Plan P RE S E NT E R(S ): Carlie Smith, Financial S ervices Manager AC T IO N RE Q UE S T E D O F C O UNC I L: Staff requests feedback from Council in preparation of the Town Manager’s budget, which will come before Council for a first look on S eptember 21st and ordinance readings on October 5th and October 19th. B AC K G RO UND: On J uly 20th, staff shared a preliminary draft of the five year capital plan. The purpose of this work session is to provide Council more in-depth information on the more significant or new capital projects proposed as a part of the 2022 budget S TAF F RE C O M M E ND AT IO N: Provide feedback to staff on preliminary long term capital planning. AT TAC H ME N TS: Description 2022 Capital Plan 2022 Capital Plan Powerpoint September 7, 2021 - Page 70 of 159 TO: Vail Town Council FROM: Town Manager / Department Heads DATE: September 7, 2021 SUBJECT: 2022 Capital Improvement Program I. SUMMARY On July 20th, Town Council held a budget retreat as the start of the annual budget process. The purpose of this work session is to provide Council more in-depth information on the town’s draft capital plan, including significant capital projects proposed as a part of the 2022 budget. Feedback gathered from Council will shape the proposed 2022 capital budget which will come back at the September 21st meeting as a part of the 1st Draft of 2022 Town Manager Budget. II. BACKGROUND The Town’s Capital Improvement Program is funded by the Capital Projects Fund, Housing Fund (a sub-fund of the Capital Projects Fund), and the Real Estate Transfer Tax Fund. Operations (parks, environmental, wildland, art), debt service, along with maintaining the town’s current assets are considered a priority. Other capital budget requests align with several topics of importance to both Town Council and the community at large. Housing, Parking, Community Area improvements and Environmental Sustainability are among the top priorities. These projects work to achieve goals stated in the Council Action Plan focus areas: COMMUNITY: Engage our community in honoring social, recreational, cultural, and educational values that will guide sustainable strategies throughout our neighborhoods as the foundation of our town’s continued success. Ensure that our citizens are afforded the opportunity to live and thrive in our community. EXPERIENCE: Deliver on the promise, Vail. Like nothing on earth that also supports “preserving our natural environment”. ECONOMY: Preserve our vibrant and diverse economy that keeps Vail at the forefront of our resort competitors. SUSTAINABILITY: Balance our economic, environmental and social needs to deliver a sustainable community September 7, 2021 - Page 71 of 159 Town of Vail Page 2 III.2022 CAPITAL BUDGET The 2022 Capital Improvements Plan budget totals $29.7M and includes $1.2M of debt service payments, department operating costs of $4.2M, $6.7M of capital maintenance, and $17.6M of additional capital projects. Staff has provided a preliminary five-year capital plan for the Capital Projects Fund, Housing Fund and the Real Estate Transfer Tax Fund. In addition, items are color -coded if they are new additions, have a cost increase or a change in timing (budget year). New Project Project Cost Increased Project Timing Changed For today’s discussion, staff has summarized the larger and more significant projects that are proposed for 2022. The discussion is intended to provide Council with detailed information and allow for Council inquiries and feedback before the budget ordinance readings. While a project may be appropriated by Council in the budget, that doesn’t mean the project goes forward without additional Council feedback, discussion, and approval. There are four main sources of revenue that fund the town’s capital improvements programs: Sales Tax, Construction Use Tax, Real Estate Transfer Tax, and Tax Increment Finance (TIF) from the Vail Reinvestment Authority. Sales tax collections are shared between the General Fund and Capital Projects Fund with a 62/38 split. 2022 sales tax collections are projected at $30.0M, up 3% from 2019 actuals. The Capital Projects Fund will be allocated 38%, or $11.3M of sales tax collections. Construction Use Tax tends to fluctuate on an annual basis and is projected conservatively at $2.8 million. This is based on a three-year average plus estimates for the Park Meadows project. Real Estate Transfer Tax revenues have remained strong throughout 2021. 2022 is projected conservatively at $7.5M based on five-year average. Vail Reinvestment Authority TIF: The Vail Reinvestment Authority is projected to collect $6.8M of property taxes in 2022. $50,000 of this will reimburse the Capital Projects Fund for Lionshead parking structure maintenance. Currently no other 2022 projects with the VRA district have identified. In addition to current year revenues, the 2022 capital improvements program will utilize $3.1M of Capital Projects Fund reserves and $5.1M of Real Estate Transfer Tax Fund reserves. HOUSING FUND $2.5M Council Focus Area: Community As a significant priority of the “Community” goals within the Council Action Plan the Housing Fund continues to include an annual amount of $2.5M to continue the success of the Vail INDEED Program. To date, the program has added approximately 165 deed restrictions at an EXPENDITURES REVENUE September 7, 2021 - Page 72 of 159 Town of Vail Page 3 average cost of $68,668, per deed restriction. In addition, the town will continue to prioritize both local and regional housing opportunities. Over the last five years, Town Council has demonstrated a commitment to the stated goal within the Housing Strategic Plan to reach 1,000 deed restricted homes by 2027. Specific projects have included the construction of Chamonix Vail ($4.3M), Solar Vail ($4.7M), 6 West ($625K), and most recently the future development of 72 units at the Residences at Main Vail ($30.7M). A ballot question asking for citizen support of a 0.5% sales tax dedicated to future housing programs and initiatives will be included on this November’s ballot. Other projects on the horizon include the redevelopment of Timber Ridge, future employee housing at the Public Works site along with the exploration of future housing sites such as the CDOT parcel in East Vail and the State Land Board parcel in Eagle-Vail. Currently these upcoming projects remain unfunded and are not included in the long-term capital plan. CAPITAL PROJECTS FUND $16.7M Council Focus Area: Community Ladder (Ariel Apparatus) Fire Truck Replacement ($1.7M) This will replace the current aerial apparatus that was purchased in 2001. The current truck is nearing end of life and the availability of parts will become increasingly difficult due to its age. If approved, the RFP process will begin in January with a project award in February. Delivery is expected to exceed twelve months and is estimated to be delivered between December 2022 and June 2023. This project has been in the 5-year capital plan for six years, it was deferred from 2021 due to a critical need to replace a fire engine in 2021. Booth Falls Road Turn Lane ($1.0M) The purpose of this project is to add a turn lane along the South Frontage Road at Booth Falls Road to accommodate the growing traffic needs of Vail Mountain School’s increased enrollment. The cost of this project is expected to be shared with Vail Mountain School. The cost share has yet to be determined but could be based on traffic usage, 50/50, or another mechanism as determined by Council. Buffher Creek Turn Lane ($1.0M) This project proposes to add a turn lane along the South Frontage Rd and Buffehr Creek Rd to accommodate growing traffic needs. This project would be most cost efficient to coincide with the Marriot Residence Inn project which includes a separate turn lane into the new hotel. Vehicle Expansion ($434.5K) The 2022 budget includes $434,500 to expand the town’s vehicle fleet. This includes a fire inspector vehicle ($52K), a wildland crew vehicle ($45K-dependent on approval of a wildland personnel expansion request), an additional detective take-home vehicle ($50K), and 5 (of 12 total) police patrol take-home vehicles ($287.5K). The PD take-home vehicle program was piloted in 2019/2020 and since has become an increasing requirement for employee retention. To fully implement this program twelve police hybrid vehicles would be purchased over three years (5 in 2022, 5 in 2023, and 2 in 2024) at a total cost of $709K. The program will have an annual operating and replacement cost of $171K at full implementation. Council Focus Area: Experience Oversized Parking Area ($2.0M) The purpose of this project is to replace parking for oversize vehicles (RV’s) and passenger vehicles from the Charter Bus lot located at the Lionhead parking structure (now the new home to Children’s Garden of Learning). The 2021 budget includes $100K to survey possible locations and begin the design process. Once constructed this project will have ongoing maintenance September 7, 2021 - Page 73 of 159 Town of Vail Page 4 costs which will include plowing, striping, asphalt maintenance, and lighting. A portion of the additional maintenance costs could be offset by parking fees. REAL ESTATE TRANSFER TAX FUND $13.0M Council Focus Area: Experience Betty Ford Pavers($3.0M) This project proposes to replace the existing asphalt roadway and non-compliant guardrail in Ford Park at West Betty Ford Way. This would include the construction of a new concrete unit paver roadway on poured-in-place concrete sub-slab, a new steel-backed wood guardrail, improvements to the Stream Walk intersection, pavers along the Stream Walk, minor storm sewer work and landscape improvements coordinated with the Betty Ford Alpine Gardens. Ford Park Art Space ($850K) This purpose of this project in to rebuild the designated art studio space in Ford Park to be used as a community art space, as well a future artist and residency program. This project would build a new structure on a foundation that resembles the existing building but has the updated features and systems to accommodate all the anticipated art’s needs. Art in Public Places (AIPP) would allocate $250,000 from existing AIPP “destination art” funds towards offsetting the cost of this project. Gore Creek Promenade ($370K) This project will repair the damage and wear and tear caused by excessive guest visitation of the park area. The project budget includes expansion of heated paver walkway, ground-level wood picnic deck, artificial turf lawn area, landscape and creek bank enhancements and a possible stream walk connection to the Covered Bridge Pocket Park. Gore Valley Trail Realignment ($2.3M) This project will realign the Gore Valley Trail Recreation Path with a series of bridges and trail sections beneath the ski lift/gondola cables. The new path will greatly improve the quality of experience and safety for our guests. This project is located on Vail Resort’s property, however Vail Resorts contribution to the project cost has not been agreed upon as yet. Council Focus Area: Sustainability E-Bike Share Program ($175K) The 2022 budget includes $175,000 to implement a comprehensive e-bike share program in Vail. Town staff is working with Avon and Eagle-Vail to implement this program within their communities as well. Planning sessions among partners to implement this program valley-wide will occur in the fall/winter of 2021/2022 to launch this program in the summer of 2022. The cost includes 35 e-bikes with 7 stations. Station placement would focus on transit locations, multi- family workforce housing, visitor hubs, shopping centers, and employment centers. Gore Creek Interpretive Signage ($326K) The Gore Valley Trail Interpretive Program is the result of the 2019 adopted Gore Creek Interpretive Master Plan, mixing art and educational and interactive installations along the Gore Valley Trail. The installations are an innovative series of exhibits designed to educate guests and residents on watershed health, conservation, the Gore Creek ecosystem and wildlife, and are currently approaching 50% design in 2021. They are anticipated to be installed throughout the summer of 2022. The project includes the installation of 12 exhibits along the Gore Valley Trail between Donovan Park and the exit 180 interchange. Design proposals include narrative descriptions of Gore Creek flora and fauna, visual representations such as maps and diagrams and free standing sculptures such as life-size moose, beaver and larger-than-life trout that are integrated within the environment. The 2021 budget included $151K for design and to begin September 7, 2021 - Page 74 of 159 Town of Vail Page 5 building the exhibits. An additional $175K is requested to complete fabrication and installation of this project as well as trail improvements required to accommodate the exhibits. UNFUNDED PROJECTS Staff has also provided the most recent list of “Unfunded” capital projects for Council’s consideration. Included in this list are projects being considered as part of the Civic Center Master Plan, outcomes from the West Vail Master Plan, local and regional housing opportunities, a new nature center, major reconstruction of aging streets and bridges, and guest service enhancements including the expansion of car-charging infrastructure and electric directories in the villages. ACTION REQUESTED Staff requests feedback from Council in preparation of the Town Manager’s budget, which will come before Council for a first look on September 21st, with ordinance readings on October 5th and October 19th. Does Council agree with the proposed capital plan? Would Council like to reprioritize any of the unfunded projects by moving to the five-year plan? Are there any other changes or additions to the Capital, Housing or RETT fund proposed expenditures? September 7, 2021 - Page 75 of 159 Newly added projectIncreased cost from prior 5-year planProject timing changed from prior 5-year planPlaceholder Items2021Amended 2022 2023 2024 2025 2026Total Sales Tax Revenue: 27,500,000$ 30,000,000$ 30,600,000$ 31,212,000$ 31,524,120$ 33,100,326$ 2022: 3% Increase from 2019Sales Tax Split between General Fund & Capital Fund62/38 62/38 62/38 62/38 62/38 62/38Sales Tax - Capital Projects Fund 10,450,000$ 11,400,000$ 11,628,000$ 11,860,560$ 11,979,166$ 12,578,000$ Sales tax split 62/38Use Tax 3,250,000 2,800,000 2,856,500 2,914,130 2,972,913 3,032,871 2022: Based on 5-year average with Park Meadows ProjectFranchise Fee 193,800 204,000 208,080 212,242 216,486 220,816 1% Holy Cross Franchise Fee approved in 2019; 2022-2035 based on 2% annual increaseOther State Revenue 1,975,207 - - - - - $1.09M FASTER for electric bus chargers, $525 CDOT bus grant; $350K CDOT 50% match grant for bus transportation mgmt. systemLease Revenue164,067 164,067 164,067 172,270 180,884 180,884 Per Vail Commons commercial (incr. every 5 years); adjusted to remove residential lease revenue ($38K)Project Reimbursement1,911,000 - - - - - 2021: $60K Vail Health Reimbursement for Frontage Rd Improvements project, $351K from ERWSD for Frontage Road Improvements project; $1.5M from traffic impact fee from Vail Health for Vail Health/ Frontage Road Project; 2020: $29,676 for traffic impact fee reimbursement from VVMC/Frontage Rd projects, $50K use of Holy Cross funds for Big Horn Rd Intermountain projectTimber Ridge Loan repayment2,363,087 - - - - - 2021: Payoff of TR Loan (originally budgeted to be paid off in 2028)Earnings on Investments and Other38,978 112,865 186,935 145,366 160,498 197,622 2021: 0.7% returns assumed on available fund balanceTotal Revenue20,346,139 14,680,932 15,043,582 15,304,568 15,509,947 16,210,192 FacilitiesFacilities Capital Maintenance748,500 489,500 615,000 469,500 265,000 360,000 2021: garage door replacements ($50K), PW boiler replacement ($20K), 2nd phase of transit center skylight replacement ($50K), Buzzard Park repairs ($41K); 2022: Fire Station interior paint ($35K), Fire Stations Radiant tube replacement ($25K); Library Skylight maintenance ($150K), PW roof repairs ($50K), Phase 3 of transit center skylight replacement ($50K); 2023: Fire Station II exhaust extraction system ($75K), Fire Station III Stucco patching/painting ($40K); library air handling replacement ($125), Bus barn gradient tube replacement ($50K); 2024: PW 30% roof replacement ($75K), Buzzard Park repairs ($75K), Buzzard Park roof repairs ($50K), transit office windows and doors ($25K), PW overhead garage door ($50K), PW carpet replacement ($50K); 2025: Fire Station II Overhead garage doors ($25K), Library Boiler Replacement ($25K); 2026: Lionshead Transit Center Repairs ($50K), Buzzard Park washer/dryer replacement ($15K); Transit Office carpet replacement ($15K)Municipal Complex Maintenance630,234 835,000 205,000 260,000 - - 2021: Muni Admin air handlers ($225K), $373K for Muni/PD air handlers and Council Chamber remodel; $25K for Community Development workspace improvements; Transfer $22.8K to Donovan Pavilion; 2021 includes Admin Upper level system installation ($175K), PD Stucco patching and painting ($40K), PD wood siding replacement ($30K); 2022: Municipal and Comm Dev Building Remodel; Replace HR heat system ($100K); 2020: PD locker room and restroom repairs ($50K), Comm Dev window replacement ($100K), Comm Dev interior wall and ceiling maintenance ($30K); 2023: Comm Dev boiler replacement ($100K), Comm Dev air handler replacement ($75K); 2024: PD roof replacement ($150K), PD boiler tube repairs ($50K); 3% annual increase 2025-2035Public Works Building Maintenance300,000 - 80,000 - - 100,000 2021: $300K to replace two HVAC units at Public Works; 2023: Window Replacement ($80K); 2026: Roof Replacement ($100K)Welcome Center/Grandview Capital Maintenance100,000 25,000 25,000 50,000 25,000 25,750 2021: $100K Furniture replacement in Vail Village Welcome Center; 2024: furniture upgrades ($50K); 3% annual increase 2026-2026Snowmelt Boilers Replacement1,000,000 500,000 500,000 - - - 2021-2023: Replacement of TRC 8 boilers (2 per year); 2032: Boiler Replacement placeholderArabelle Snowmelt Boilers- - 190,000 - - - 2023: Shared expense with Arrabelle for streetscape heat; Boiler replacementDonovan Pavilion Remodel1,476,096 - - 50,000 - 25,000 2021: Remodel and Upgrades to Pavilion; Relocation of HVAC system; 2024/2026:Placeholders for Donovan Pavilion furniture upgradesTOWN OF VAIL FIVE YEAR BUDGETSUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCECAPITAL PROJECTS FUND 6 September 7, 2021 - Page 76 of 159 Newly added projectIncreased cost from prior 5-year planProject timing changed from prior 5-year planPlaceholder Items2021Amended 2022 2023 2024 2025 2026TOWN OF VAIL FIVE YEAR BUDGETSUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCECAPITAL PROJECTS FUNDPublic Works Shops Expansion18,769,259 - - - - - Expansion and remodel of the Public Works shop complex as outlined in an updated public works master plan (previously completed in 1994). The plan will ensure shop expansions will meet the needs of the department and changing operations; 2019-2020: Phase I includes demo and reconstruction of a two story streets building; retaining wall construction, new cinder building, relocation of the green house building, and a vertical expansion allowance for future building options. Lease financing in 2021 included below.Total Facilities23,024,089 1,849,500 1,615,000 829,500 290,000 510,750 ParkingParking Structures955,754 785,000 940,000 1,040,000 1,287,000 1,177,500 2020-2035: Various repairs including deck topping replacement, expansion joint repairs, ventilation, HVAC, plumbing and other structural repairsOversized Parking Area100,000 2,000,000 - - - - Design and survey costs for new oversized parking area; 2022: Placeholder for Construction of surface parking lotParking Entry System / Equipment1,225,148 - - - - - 2021: $1.225K for a new parking systemRed Sandstone Parking Structure (VRA)30,000 - - 70,000 - 50,000 2021: Re-appropriate $30K for landscaping at the Red Sandstone Parking Structure; 2024: $70K structure resealing, 2026: $50K Concrete patch replacementLionshead Parking Structure Landscape Renovations (VRA) 30,291 - - - - - 2021: complete landscaping at the Lionshead parking structure ($30.3K); resealing and concrete replacementTotal Parking2,341,193 2,785,000 940,000 1,110,000 1,287,000 1,227,500 TransportationBus Shelters 259,721 30,000 30,000 30,000 30,000 30,000 Bus shelter annual maintenance; 2020 includes Lionshead transit center Westbound Bus shelterReplace Buses3,455,822 - 6,000,000 2,200,000 - - 2021: Re-appropriate $3.5M for buses ordered in 2020 with delivery in 2021 2023: Replace 6 buses with electric buses; 2024: Replace 2 electric busesBus Was Equipment- - - - - 100,000 Replace Bus Wash EquipmentBus Transportation Management System760,000 - - - - - 2021: $760K for a new bus transportation mgmt. system. This includes a $350K 50% CDOT grant and $350K savings from "Replace Buses" project to upgrade bus transportation system; $350K CDOT grant; $60K Traffic Impact Fee and Transportation Master Plan Updates330,000 - - - - - 2021: $30K to perform traffic counts pending the West Vail Master Plan; $300K to update Vail transportation master plan pending the outcome of the West Vail Master PlanHybrid Bus Battery Replacement165,000 - - - - 360,000 2021: Scheduled replacement placeholder; Estimated life of 6 years; While batteries are passed their lifecycle replacement has not been needed as of yet; 2026: Scheduled replacement placeholder; Estimated life of 6 years; While batteries are passed their lifecycle replacement has not been needed as of yet; Electric bus chargers and electrical service rebuild1,267,279 - - 400,000 - - 2021:$1.3M to continue to construct electric bus charging station and electrical service infrastructure at Lionshead and Vail Village Transit centers; $1.1M in grant revenue will offset cost of this project; 2024: New charging station placeholders for additional electric buses added to fleetTotal Transportation6,237,822 30,000 6,030,000 2,630,000 30,000 490,000 Road and BridgesCapital Street Maintenance1,225,000 1,405,000 1,350,000 1,475,000 1,330,000 1,460,000 On-going maintenance to roads and bridges including asphalt overlays, patching and repairs; culverts; 2022/2023 includes asphalt and mill overlay ($575K); 2024 includes surface seal ($190K); asphalt mill overlay ($565K); 2029-2031 include large overlay projectsStreet Light Improvements 219,369 75,000 75,000 75,000 75,000 80,000 Town-wide street light replacementSlifer Plaza/ Fountain/Storm Sewer73,417 - - - - - 2021: Re-appropriate $73.4K for water quality vaultVail Health / TOV Frontage Road improvements 7,500,000 - - - - - 2021: VH plans for expansion; Improvements would span from LH Parking structure to Municipal building; $6.0M funded by VRA in 2021, Traffic impact fee ($1.5M), Timing of this project is pending the Civic Center Master PlanSouth Frontage Rd Lionshead Medians (VRA)- - - - 6,000,000 Improvements to the South Frontage Rd Medians in Liosnhead (VRA reimbursement) 7 September 7, 2021 - Page 77 of 159 Newly added projectIncreased cost from prior 5-year planProject timing changed from prior 5-year planPlaceholder Items2021Amended 2022 2023 2024 2025 2026TOWN OF VAIL FIVE YEAR BUDGETSUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCECAPITAL PROJECTS FUNDNeighborhood Bridge Repair- - 1,500,000 - - 400,000 2023: Replace Bighorn Rd Bridge bridge rails and culvert headwalls ($800K); Repairs to Nugget Plan bridge rails to meet current safety standards ($350K); Replace Lupine Drive Bridge guardrail to meet current safety standards ($350K); 2026: Placeholder for Gore Valley Trail Bridge Replacement (Pedestrian Bridge near ERWSD)Seibert Fountain Improvements60,000 - - - - 100,000 2021: $60K for Fountain software system and valve upgrades at Seibert Fountain; Placeholder for pump replacementRoundabout Lighting Project- - 2,500,000 - - - 2022: Roundabout lighting project was removed from the 5-year plan as part of pandemic reductions. The project proposes to install new lighting at the West Vail and Vail Town Center roundabouts. Current light poles will be replaced with 30' LED light poles and would incorporate smart transportation equipment such as traffic camerasNeighborhood Road Reconstruction1,500,000 - - - - - 2021: East Vail road Major Drainage Improvements construction ($1.5M)Vail Village Streetscape/Snowmelt Replacement1,250,000 - 1,500,000 1,500,000 - - Replacement of 18 yr. old streetscape and snowmelt infrastructure in Vail Village Vail Road Sidewalk Construction- - - - 650,000 - 2025: Sidewalk construction on Vail Rd. between Beaver Damn and Forest Rd. Buffher Creek Rd Turn lane1,000,000 - - - - 2022: Add a turn lane along South Frontage Rd at Buffher Creek Rd to accommodate growing traffic needsBooth Falls Rd Turn lane- 1,000,000 - - - - 2022: Add turn lanes along South Frontage Rd at Booth Falls to accommodate the growing traffic needs at Vail Mtn School; Expected cost share with VMS (not included above at this time)East Mill Creek Culvert Replacement- - - - 650,000 - 2025: Replace the metal pipe culvert from Vail Valley drive from Gold Peak to Manor VailSandstone Creek Culvert Replacement at Vail View- - - - 650,000 - 2025: Replace the metal pipe culvert at Sandstone Creek and Vail View DriveLionshead Streetscape/Snowmelt Replacement (VRA)- - 1,500,000 1,500,000 - - 2023-2024: Replacement of 18 yr. old streetscape and snowmelt infrastructure in LionsheadTotal Road and Bridge11,827,786 3,480,000 8,425,000 4,550,000 3,355,000 8,040,000 TechnologyTown-wide camera system30,022 30,000 30,000 30,000 100,000 30,000 $30K Annual maintenanceAudio-Visual capital maintenance94,978 150,000 18,000 18,000 18,000 18,000 $18K annual maintenance / replacement of audio-visual equipment in town buildings such as Donovan, Municipal building, Grand View, LH Welcome Center; 2021: $100K Welcome Center video wall replacement; 2022: Re-assessment and update of A/V and videoconferencing solutions town-wide ($132K)Document Imaging50,000 50,000 50,000 50,000 50,000 100,000 Annual maintenance, software licensing, and replacement schedule for scanners and servers includes $2.5K for LaserficheSoftware Licensing645,670 650,000 663,000 676,260 689,785 703,581 Annual software licensing and support for town wide systemsHardware Purchases150,000 75,000 50,000 50,000 50,000 50,000 2021: Time Clock Replacement ($125K); workstation replacements ($50K); 2021-2025: $50K for workstation replacements (20-25 per year)Website and e-commerce102,466 60,000 60,000 60,000 60,000 60,000 2021: $50K for new Vailgov.com website framework and website upgrades; Internet security & application interfaces; website maintenance $12K; Vail calendar $24K; domain hosting $15K; web camera streaming service $24K; 2022-2026: Annual website maintenance ($60K)Fiber Optics / Cabling Systems in Buildings597,215 50,000 50,000 50,000 50,000 500,000 2021: Add additional fiber infrastructure to connect critical IT equipment locations including the Village parking structure; the Muni Building; LH Parking Structure; and the West Vail Fire Station ; 2022-2025: Repair, maintain & upgrade cabling/network Infrastructure $50K; 2026: Placeholder for additional fiber infrastructure growthNetwork upgrades141,708 30,000 30,000 30,000 100,000 30,000 Computer network systems - replacement cycle every 3-5 years; Data Center (Computer Rooms)233,952 155,000 30,000 30,000 30,000 30,000 2021: $125K for data center equipment annual maint; Re-appropriate $73.4K to continue Data Center remodel; $30K annual maintenance; 2022: Includes $125K for Data Center equipment annual maint agreement (2 year agreement)Broadband (THOR)94,800 94,800 94,800 94,800 94,800 150,000 2021-2024: $94.8K annual broadband expenses, potential future revenuesBus Camera System- - 15,000 - - - 2023: $15K for Installation of software and cameras in busesBusiness Systems Replacement85,000 - 30,000 - - 100,0002021: HR Performance mgmt. system ($55K); 2021 and 2023: $30K every other year for parking system upgrades;2026: Placeholder for Business System Replacements Total Technology2,225,811 1,344,800 1,120,800 1,089,060 1,242,585 1,771,581 8 September 7, 2021 - Page 78 of 159 Newly added projectIncreased cost from prior 5-year planProject timing changed from prior 5-year planPlaceholder Items2021Amended 2022 2023 2024 2025 2026TOWN OF VAIL FIVE YEAR BUDGETSUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCECAPITAL PROJECTS FUNDPublic SafetyPublic Safety System / Records Mgmt. System (RMS) 62,883 25,000 25,000 25,000 25,000 25,000 $25K Annual capital maintenance of "County-wide "Computer Aided Dispatch/Records Mgmt. System";2021: Includes $12.8K for PD Brazos systemPublic Safety IT Equipment- 25,000 25,000 25,000 25,000 25,000 Annual Maint/Replacement of PD IT Equipment including patrol car and fire truck laptops and software used to push information to TOV and other agencies; TOV portion of annual Intergraph software maintenance; Public Safety Equipment 170,808 74,305 - - - - 2021: Replacement of body worn camera program and storage software mgmt. system, tasers, and holsters; $101.5K per year for body worn camera system; 2022: Gas masks ($14.5K), Livescan systems ($16.5K); PD truck sign ($13K), 2 additional event barriers ($30.7K)Fire Safety Equipment25,000 -- - 345,000 60,000 2021: Wildland personnel protection equipment ($25K) deferred from 2020; 2025: $300K to replace 10-15 year old radios; $45K knox box system replacement/upgrade; 2026: $9K Forcible entry training prop; $16K drone expansion; $35K Extrication EquipmentThermal Imaging Cameras- 12,000 - - - 14,000 For the purchase of 3 cameras (2019,2020,2022) which will allow firefighters to see through areas of smoke, darkness, or heat barriers; 2026: Placeholders for thermal camera replacement ($14K)Fire Station Alert System- 230,000 - - - - 2022: Fire Station Alerting System to improve response times. This system will work with the Dispatch system and the timing is being coordinated with Eagle River Fire. Deferred $198K from 2020Radio Equipment replacement/expansion- - - 720,000- - Replacements of radios for PW, PD and Fire (approximately every 5 years)Fire Truck Replacement880,000 1,700,000 400,000 - - - 2021: Replacement of Engine I purchased in 2011; 2022: Replacement of Ladder truck (aerial apparatus) purchased in 2000; 2023: Type 3 Truck (heavy wildland engine)Total Public Safety1,138,691 2,066,305 450,000 770,000 395,000 124,000 Community and Guest Service Children's Garden of Learning Temporary Facility Relocation2,737,992 - - - - - 2021: $2.7M for temporarily relocation of the Children's Garden of LearningPepi's Memorial20,000 - - - - - Pepi's Memorial in Pepi's Plaza ($20K)Energy Enhancements223,847 - - - - - Electric car charges and infrastructure at various town locations and Holy Cross transformer ($223.8K)Pedestrian Safety Enhancements25,000 - - - - - $25K for planning and design for lighting replacement project budgeted in 2022 ($1.4M)Civic Area Redevelopment- 1,000,000- - - - $1.0M Placeholder to explore outcomes of the Civic Center Master Plan such as feasibility studies / designUnderground Utility improvements15,459 - - - - - 2021:$15.5K for various underground utility projectsGuest Services Enhancements/Wayfinding25,482 - - - - - 2021: $25.5K to continue street sign upgradesRockfall Mitigation near Timber Ridge40,679 - - - - - 2021: $40.7M for annual rock wall maintenanceVehicle Expansion40,000 434,500 296,500 125,600 - - 2021: $40K for new PD detective take-home vehicle; 2022: 5 (of 12) vehicles for PD take-home program, detective take-home vehicle; fire inspector vehicle, wildland crew vehicle; 2023; 5 PD take-home vehicles; 2024: 2 PD take-home vehicles (final stage of program implementation)Council Contribution: Children's Garden of Learning-Capital 12,000 - - - - - 2021: CGL Annual Contribution ($20K total with $12K for capital improvements and $8K for employee childcare subsidy) remaining for capital maint. ImprovementsTotal Community and Guest Service3,140,459 1,434,500 296,500 125,600 - - Total Expenditures49,935,851 12,990,105 18,877,300 11,104,160 6,599,585 12,163,831 Other Financing Sources (Uses)Debt Financing for Public Works shop15,190,000 - - - - - Debt Issuance Cost(190,000) - - - - - Debt Service Payment(1,155,905) (1,155,712) (1,154,784) (1,158,592) (1,157,048) (1,155,240) 9 September 7, 2021 - Page 79 of 159 Newly added projectIncreased cost from prior 5-year planProject timing changed from prior 5-year planPlaceholder Items2021Amended 2022 2023 2024 2025 2026TOWN OF VAIL FIVE YEAR BUDGETSUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCECAPITAL PROJECTS FUNDTransfer from Vail Reinvestment Authority9,078,004 50,000 1,550,000 1,620,000 50,000 6,100,000 2021: $229K for LH transit center bus stop; $30.3K reappropriation for LH transit landscape improvements; $30K for Red Sandstone landscaping; VH plans for expansion; Improvements would span from LH Parking structure to Municipal building; $6.0M funded by VRA; Lionshead Parking Structure $50K; CGL Temp Facility $2.73M 2023-2024: Lionshead streetscape/snowmelt replacement; 2026: Improvements to S. Frontage Rd MediansTransfer to Residences at Main Vail(1,500,000) - - - - - Transfer to Residences at Main Vail Fund to phase one expendituresTransfer to Housing Fund(3,190,000) (2,500,000) (2,500,000) (2,500,000) (2,500,000) (2,500,000) 2021: Transfer to Housing Fund; 2.5M per year; $1.5M Debt Service for Residence at Main Vail; 2022-2026: $2.5M Transfer to Housing Fund Total Other Financing Sources and Uses18,232,099 (4,805,712) (2,104,784) (2,038,592) (3,607,048) 2,444,760 Revenue Over (Under) Expenditures(11,357,613) (3,114,885) (5,938,502) 2,161,816 5,303,314 6,491,121 Beginning Fund Balance41,177,524 29,819,911 26,705,026 20,766,524 22,928,340 28,231,654Ending Fund Balance29,819,911 26,705,026 20,766,524 22,928,340 28,231,654 34,722,775 10 September 7, 2021 - Page 80 of 159 2021 Amended 2022 2023 2024 2025 2026 Revenue Transfer in from Capital Projects Fund 3,190,000 2,500,000 2,500,000 2,500,000 2,500,000 2,500,000 Workforce Housing Sales 1,067,400 Total Revenue 4,257,400 2,500,000 2,500,000 2,500,000 2,500,000 2,500,000 Expenditures Housing Programs InDeed Program 2,258,896 2,500,000 2,500,000 2,500,000 2,500,000 2,500,000 Buy Down Housing - Chamonix unit 520,703 Vail Heights Unit 410,162 TOV Purchased Housing Town of Vail Rental Inventory 34,612 Black Gore Creek Property 2,142,500 Construction Housing Projects Residences at Main Vail Opportunity Fee 3,500,000 Residences at Main Vail 690,000 Total Expenditures 9,556,873 2,500,000 2,500,000 2,500,000 2,500,000 2,500,000 Operating Income (5,299,473) - - - - - Beginning Fund Balance 5,299,473 - - - - - Ending Fund Balance -$ -$ -$ -$ -$ -$ TOWN OF VAIL 2022 PROPOSED BUDGET SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE HOUSING FUND 11 September 7, 2021 - Page 81 of 159 Increased cost from prior 5-year planNewly added projectProject timing changed from prior 5-year planPlaceholder Items2021Amended 2022 2023 2024 2025 2026RevenueReal Estate Transfer Tax 8,000,000$ 7,500,000$ 7,649,980$ 7,802,990$ 7,959,037$ 8,118,206$ 2022: Based on 5-year average; 2023-2035: 2% annual increaseGolf Course Lease 170,000 171,700 173,417 175,151 176,903 178,672 Annual lease payment from Vail Recreation District; annual increase will be based on CPI; New rate effective 2020 with lease signed in 2019; Rent income funds the "Recreation Enhancement Account" belowIntergovernmental Revenue 320,000 20,000 20,000 20,000 20,000 20,000 2021: $300K Reimbursement from ERWSD for Dowd Junction retaining wall project; $20K lottery proceedsProject Reimbursements 11,200 101,200 - - - - 2021: VRD Reimbursement for annual Synexis Maint.;2022: VRD reimbursement for annual Synexis, $90K reimbursement from the VLMD for DSP Welcome Center displays (see project below)Donations35,782 - - - - - 2021: Re-appropriate $35.8K unused donation from East West for Ford Park art spaceRecreation Amenity Fees85,000 10,000 10,000 10,000 10,000 10,000 2021: $75K of additional recreation amenity fees based on YTD collections; 10K annuallyEarnings on Investments and Other63,575 92,931 32,617 52,638 61,187 64,393 2021: $32K Clean Up Day ; 2021-2035: 0.7% interest rate assumedTotal Revenue8,685,557 7,895,831 7,886,014 8,060,779 8,227,127 8,391,271 ExpendituresManagement Fee to General Fund (5%)350,000 375,000 382,499 390,149 397,952 405,910 5% of RETT Collections - fee remitted to the General Fund for administrationWildlandForest Health Management344,707 358,495 365,700 373,000 380,500 388,100 2021: 2021: $7.5K use of grant for chipping program over hire; $1.8K transfer from Booth Creek project for hose replacement used on Booth Creek burn; Salary Adjustments; Correct forest health personnel budget to more accurately reflect personnel costs previously budgeted in the GF; Operating budget for Wildland Fire crew; 2022-2035 2% increaseWildfire Mitigation-25,000 25,000 25,000 25,000 25,000 Implementation of Fuels Reductions projects and potential geological hazard study to update CWPP. NEPA for East Vail Hazardous Fuels Reduction-50,000 - - - - Complete the NEPA analysis for the East Vail Hazardous Fuels Reduction Project. This is a project which council has already voted to support, it consists of hazardous fuels reduction on USFS lands from East Vail to Red Sandstone RoadWildland Fire Shelter-- - 17,500 - 17,000 2024: To purchase a wildland shelter safety device; 2026: Placeholder for wildland shelter safetyTotal Wildland344,707 433,495 390,700 415,500 405,500 430,100 ParksAnnual Park and Landscape Maintenance2,054,103 2,136,267 2,178,992 2,222,572 2,267,024 2,312,364 2021: Salary adjustments; Correct parks personnel budget to more accurately reflect personnel costs previously budgeted in the GF; flat with 2020 original; Ongoing path, park and open space maintenance, project mgmt.; Town Trail Host volunteer program ($16,000), “Clean-up after your K-9” media campaign ($2,000), and a planning effort with the USFS to generate long-term solutions ($30,000); 2022-2035 2% increaseVillage Holiday Lighting Design-185,000 - - - - 2022: This includes the costs of a consultant to assist the town in identifying alternative holiday decorations from traditional trees decoration; purchase two pre-lit trees for Vail Village and Lionshead as an alternative to decoration live treesPark / Playground Capital Maintenance171,401 125,000 125,000 127,500 127,500 130,050 2021: Annual maintenance items include projects such as playground surface refurbishing, replacing bear-proof trash cans, painting/staining of play structures, picnic shelter additions/repairs, and fence maintenance; Re-appropriate $76K for heater in Ford Park restrooms ($46K) and to transfer $30K to Stephen's park to complete projectMayors Park Capital Maintenance-50,000 - - - - 2022: Replace flagstone at Mayors ParkTree Maintenance85,888 75,000 75,000 75,000 75,000 85,000 On going pest control, tree removal and replacements in stream tract, open space, and park areasStreet Furniture Replacement85,000 85,000 85,000 85,000 85,000 86,700 Annual street furniture replacementVillage Landscape Enhancements-50,000 Landscaping Enhancements of areas identified in Vail Village for potential future sculptural placementCovered Bridge Pocket Park Rehabilitation111,073 - - - - - 2021: $111.1K complete Pocket Park rehabilitationStephens Park Safety Improvements63,176 - - - - - 2021: Re-appropriate $33.1K for Stephens Park safety improvements; transfer $30 from park capital maint Ford Park Master Plan- 150,000 - - - - 2022: Master Plan Revisions/Updates to address several proposed modifications including the Vail Nature Center, an indoor tennis/pickleball facility, BFAG expansion, conversion of fields to turfFord Park- Betty Ford Way Pavers-1,200,000 - - - - 2022: Construction of new concrete unit paver roadway, new steel guardrail, stream walk intersection improvement, and landscaping improvements. This project would be coordinated with BFAGFord Park Enhancement: Priority 3 Landscape area75,000 - - - - - 2021: Re-appropriate for $75K for landscaping around playground ad basketball courtFord Park Lower Bench Turf/Irrigation-- - 300,000 - - 2024: Replacement of worn turf grass area and inefficient irrigation systemFord Park Playground Improvements 200,000 - - - - 300,000 2021: Safety Improvements to the Ford Park play area including wooden bridge to boulder area, expansion to toddler area, ADA upgrades, and replacement of a safety net ($200K); 2026: Renovation of Western half wooden structure from mid 1980's ($300K)Ford Park Picnic Shelter-- - - 350,000 - 2025: Replace Ford Park picnic shelterFord Park Lighting Control System-180,000 - - - - 2022: Replacement of Ford Park lighting control system (discontinued by the manufacturer). Current system is over 10 yrs. OldTOWN OF VAIL FIVE YEAR BUDGETSUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCEREAL ESTATE TRANSFER TAX 12 September 7, 2021 - Page 82 of 159 Increased cost from prior 5-year planNewly added projectProject timing changed from prior 5-year planPlaceholder Items2021Amended 2022 2023 2024 2025 2026TOWN OF VAIL FIVE YEAR BUDGETSUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCEREAL ESTATE TRANSFER TAX Sunbird Park Fountain Repairs15,000 - - - - - 2021: $15K Installation of Clear Comfort advanced oxidation commercial pool sanitation system to water safe for kidsVail Transit Center Landscape32,817 - - - - - 2021: $32.8K for completion of landscaping at Vail transit centerSynthetic Turf Replacement-- 410,000 - - - 2023: Scheduled replacement of synthetic turf based on 7 year life expectancyTurf Grass Reduction10,000 150,000 - - - 2021: $10K Begin turf reduction project at Ellefson park; 2022: Continuation of turf reduction at Ellefson park, turf replacement at TM residences and Red Sandstone Underpass; Playground/Park Roofing Replacements75,000 - - - - - 2021: Replacing cedar shake roofs at Ford Park, Ellefson Park, and Buffher Creek Park to address fire safetyPlayground Restroom Replacements-- - - - 300,000 Replace the three remaining modular restroom buildings at Bighorn Park (2026), Red Sandstone (2028), and Stephens Park (2030)Kindel Park/Mill Creek175,000 - 100,000 - - - 2021: Improvements to heavily worn stream tract between Hanson Ranch Rd and Pirateship park; 2023: riparian planting and improved pedestrian circulation along Mill Creek corridorDonovan Park Improvements-35,000 115,000 - 2022: Relandscaping on Donovan Park parking lot islands; 2023: Replacement of decks 2027: Wood structure renovationWillow Park Drainage Improvements-- - - 125,000 - 2025: Improvements to drainage and inefficient irrigation systemBig Horn Park Improvements55,000 - - - - - 2021: Safety Improvements to Bighorn park including stairway/handrails and resurfacing near picnic tables and grills ($55K); 2019: Renovation of park wooden structure ($150K)Red Sandstone Park Picnic Shelter- - 75,000 - - 2024: Modest 12'x12' shelter near volleyball court deferred from 2022-2024Pirateship Park Improvements-- 50,000 - - - 2023: Replace wood siding and add climberGore Creek Promenade Rehabilitation-370,000 2022: Planning, design, and rehabilitation of the Gore Creek Promenade caused by excessive guest visitation. Project would include expansion of heated paver walkways, ground-level wood picnic deck artificial lawn area, landscape enhancements, and a stream walk connection to the Covered Bridge Pocket ParkBuffehr Creek Park Safety Improvements- - - 350,000 - 2025: Replacement 20-yr old "catalog" playground equipment with custom build deferred from 2022 to 2025 ($350K)Buffehr Creek Park picnic shelter- - - 75,000 - 2025: 15'x 25' shelter at existing picnic area deferred from 2022 to 2025 ($75K)Ellefson Park Safety Improvements- - 300,000 - - 2024: Replacement 15-yr old "catalog" playground equipment with custom build ($300K)Total Parks3,208,458 4,791,267 3,138,992 3,185,072 3,454,524 3,214,114 Rec Paths and TrailsRec. Path Capital Maint159,717 159,717 85,000 85,000 85,000 86,700 2021: Re-appropriate $74K for amphitheater bridge railings and decking; $85K for annual Capital maintenance of the town's recreation path systemBike Safety-15,000 15,000 15,000 15,000 15,000 $15K annual cost for bike safety programsBike Path Signage-35,000 75,000 - - - 2022-2023: Bike Path Signage: Enhancement of existing trail signage to improve etiquette, safety and wayfindingPedestrian Bridge Projects-400,000 - - 400,000 - 2022-2027: Systematic rehabilitation or replacement of 5 pedestrian bridges. 2022: Donovan Park, Pedestrian Overpass; 2025: ERWSD BridgeVail Valley Drive Path Extension: Ford Park to Ptarmigan42,659 - - - - - 2021: $42.7K to plan and design future improvements of Vail Valley Drive pathVail Valley Drive Path Extension: Ptarmigan West to GC Mtn Building42,659 - - - - - 2021: $42.7K to plan and design future improvements of Vail Valley Drive pathAdvisory Bike Lanes on Vail Valley Drive75,000 - - - - - 2021: Add an advisory bike lane on Vail Valley DrivePedestrian Connectivity Projects-- - 600,000 600,000 2024: SFR to Dobson, 2026: Donovan to Cascade on SFRGore Valley Trail Bridge Replacement (ERWSD)40,000 - - - 2021: Design and planning for Gore Valley Trail Bridge replacement (ERWSD)Gore Valley Trail Realignment 124,428 2,300,000 - - - - 2021: $124.4K for Gore Valley trail re-alignment design; 2022: $2.3M for construction to realign Gore Valley Trail- cost share with Vail ResortsGore Valley Trail Fence Replacement at Dowd Junction50,000 - - - - - 2021: Replace wood fence along Gore Valley Trail in Dowd Junction in conjunction with CDOT wildlife fence projectGore Valley Trail Reconstruction -- 80,000 - 80,000 - 2021: Placeholders for Gore Valley Trail MaintGore/Deluge Lake Trailhead Parking/Restroom-- - - 400,000 - 2025:I improvements to the Gore Creek/Deluge Lake trailhead to improve parking, safety, traffic flow and addition of a restroom facilityEast Vail Interchange Improvements253,818 - - - - - 2021: $253K to continue East Vail interchange projectDowd Junction repairs and improvements799,155 - - - - - 2021: Continue Re-stabilization of Dowd Junction path ($2.1M); Repairs to culverts, drainage, and preventative improvements; project in cooperation with Eagle River Water and Sanitation; offset with reimbursement of $300K reimbursement from ERWSDEast Vail Interchange Trailhead parking lot expansion-- 200,000 - - - 2023: Expanded parking lot at East Vail Interchange trailheadBooth Lake Trailhead Parking Restroom-375,000 - - - - 2022: Installation of permanent restroom at Booth Lake trailhead for hikersTotal Rec Paths and Trails1,587,436 3,284,717 455,000 700,000 980,000 701,700 13 September 7, 2021 - Page 83 of 159 Increased cost from prior 5-year planNewly added projectProject timing changed from prior 5-year planPlaceholder Items2021Amended 2022 2023 2024 2025 2026TOWN OF VAIL FIVE YEAR BUDGETSUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCEREAL ESTATE TRANSFER TAX Recreational FacilitiesNature Center Operations90,000 106,187 109,373 112,654 116,033 119,514 Nature Center operating costs(Contract with Walking Mountains)Nature Center Capital Maintenance55,165 38,690 - 8,064 - - 2021: Re-appropriate $50K placeholder for nature center maint and repairs; 2022: Wood siding and trim repairs ($11.4K), open rail fencing replacement ($13.4K); 2024: path and walkway repairs ($8.1K)Nature Center Redevelopment383,522 - - - - - 2021: $383.5K for further planning and design for a nature center remodel; 2022: Placeholder for new Nature Center buildingGolf Clubhouse & Nordic Center24,809 - - - - - 2021: Final art purchases for Clubhouse and Nordic Center; art budget was 1% of original project budgetLibrary Landscape and reading area-100,000 - - - - 2022: Exterior landscaping and site work enhancements for an outdoor reading areaTotal Recreational Facilities553,496 244,877 109,373 120,718 116,033 119,514 EnvironmentalEnvironmental Sustainability621,255 633,680 646,354 646,354 659,281 659,281 2021: $9.7K Salary adjustments; $15K for a waste reduction intern; $20K annual energy mgmt. software (previously in CPF); $25K to integrate Love Vail website onto new TOV website framework; $650 for annual environments dues; Annual operating expenditures for Environmental department (4 FTEs); includes $40K for Clean up day, professional dues to organizations such as CC4CA, Climate Action Collaborative, etc.Recycling and Waste Reduction Programs213,376 122,500 122,500 122,500 122,500 128,625 2021: Green Team ($2.5K), Eagle County Recycling Hauls ($25K), Zero Hero ($25K), Actively Green ($40K); Recycling Education ($30K); 2022: Actively Green($40K), Ball Cup Program ($30K), Bus Recycling Challenge ($13K), C&D Pilot ($5K), Green Team ($2.5M), Love Vail website ($20K), Recycling hauls($25K), Compost Program Phase 2 ($45K), Farmers Market Zero Hero ($42K)Ecosystem Health280,327 321,500 321,500 327,930 327,930 334,489 2021: Wildlife Forum ($2.5K), CC4CA ($3K); Biodiversity Study ($50K), Sustainable Destination ($30K), Trees for Vail ($5K), USFS Forest Service Ranger Program ($33K); Wildlife Habitat Improvements ($100K); 2022: CC4A ($3K), Biodiversity Study ($150K), Strategic Plan ($10K), SD Contract ($18K), Trees for Vail ($5K), USFS Front Ranger Program ($33K), Wildlife Habitat Improvements ($102.5K)Energy & Transportation90,500 55,000 55,000 56,100 56,100 57,222 2021: Continue E-Bike pilot program ($25K), Energy Smart Partnership ($40K), Sole Power ($7.5K) 2020: E-bike pilot program research ($25K); Annual expenditures: Energy Smart Colorado partnership contract ($40K); Sole Power coordination ($7.5K); 2021-2024: Energy Smart Partnership contract ($40K), Sole Power (7.5K); 2022: Energy Smarts ($40K), Sole Power ($7.5K), Energy Outreach Programs ($7.5K)E-Bike Programs-193,000 193,000 198,000 198,000 208,000 Town of Vail E-bike share program ($175K); E-Bike Ownership Model Program ($18K)Streamtract Education/Mitigation70,000 50,000 51,000 51,000 52,020 52,020 2022: $50K annual streamtract education programming such as "Lunch with Locals" landscape workshops, City Nature Challenge and storm drain art; 2021 also includes $20K re-appropriation for additional educationWater Quality Infrastructure1,805,116 300,000 - - - - 2021: Continue water quality improvement to Gore Creek; Stormwater site specific water and water quality construction projects as part of "Restore the Gore"; 2021: $1.0M plus $750K deferred from 2020; 2022: $300K for snow dump cleanout and West Vail drainage grate replacement Streambank Mitigation250,000 100,000 100,000 100,000 100,000 100,000 2021-2024 Continuation of Riparian Site specific construction projects for Water Quality Strategic Action Plan ($648.3K) includes 2018 grant awards continued in 2020 for GoCo grant ($39K) and Fishing is Fun grant ($30K)- See carryforward of grant revenue above.Private Streambank Mitigation Program-150,000 - - - - Private streambank mitigation program funding placeholderGore Creek Interpretive Signage150,825 175,000 - - - - 2021: Re-appropriate $150.8K for Gore Creek Interpretive signage project; 2022: $225K for watershed map and installation at the Gore Creek PromenadeWelcome Center Educational Displays -150,000 - - - 150,000 DSP educational displays in the Lionshead and Vail Village Welcome Centers; $90K reimbursement from the VLMDPW Solar Project1,100,000 - - - - - 2021: Installation of solar panels at Public Works Shops deferred from 2020Open Space Land Acquisition500,000 - - - - - 2022-2025: $250K annual set aside for purchase of open space; 2021 includes additional $250K deferred from 2020Total Environmental5,081,399 2,250,680 1,489,354 1,501,884 1,515,831 1,689,636 ArtPublic Art - Operating103,617 133,798 107,762 109,917 112,115 115,479 Art in Public Places programming and operationsPublic Art - General program / art635,952 60,000 60,000 60,000 60,000 60,000 To purchase sculptures, artwork, art programs and events; remainder is re-appropriated each year to accumulate enough funds.2021: $60K for annual art programs and $538K 2020 deferral of accumulated funds Public Art - Winterfest53,124 30,000 30,000 30,000 30,000 30,000 2021- $53.1K for annual Winterfest programmingSeibert Memorial Statue17,150 - - - - - 2021: $17.2K for Pete Seibert Memorial statue maintenanceArt Space35,782 850,000 - - - - 2021: Design phase for Ford Park art space- see corresponding donation from East West above; 2022: Rebuilding of designated Art Space Studio in Ford Park using $250K of existing AIPP funds (1st 2022 Supplemental)Total Art845,625 1,073,798 197,762 199,917 202,115 205,479 14 September 7, 2021 - Page 84 of 159 Increased cost from prior 5-year planNewly added projectProject timing changed from prior 5-year planPlaceholder Items2021Amended 2022 2023 2024 2025 2026TOWN OF VAIL FIVE YEAR BUDGETSUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCEREAL ESTATE TRANSFER TAX CommunityCouncil Contribution: Betty Ford Alpine Garden Support63,985 71,094 71,094 71,094 72,516 72,516 Annual operating support of the Betty Ford Alpine Gardens; annual increase to follow town's general operating annual increaseCouncil Contribution: Eagle River Watershed Support36,000 40,000 40,000 40,000 40,800 40,800 Annual support of the Eagle River Watershed Council programs Council Contribution: Adopt A Trail4,590 - - - - - Adopt A Trail Council Contribution for trails in or bordering the TownCouncil Contribution: Eagle Valley Land Trust5,000 - - - - Eagle Valley Land Trust Council ContributionBetty Ford Alpine Garden - Capital Contribution20,000 - - - - - Contribution request to repair ADA pathways ($6K) and upgrade irrigation system ($19K)Total Contributions129,575 111,094 111,094 111,094 113,316 113,316 VRD-Managed Facilities & MaintenanceRecreation Enhancement Account711,665 171,700 173,417 175,151 176,903 178,672 Annual rent paid by Vail Recreation District; to be re-invested in asset maintenance ($168,317)Recreation Facility Maintenance36,200 - - - - - 2021: Annual $25K for general RETT facility maintenance; $11.2K Synexis MaintGolf Clubhouse 20,260 - - 12,751 86,306 48,681 2021: Wood Trim repairs ($20.2K); 2024: Roof maintenance ($12.8K); 2025: Circulation Pumps ($83.3K); 2026: Clubhouse wood stucco and trim ($47.8K)Athletic Field Restroom/Storage Building-- 1,000,000 - - 2023: Placeholder for the replacement of existing restroom/concession with new 2000 sq. ft. restroom/storage buildingArtificial Sports Turf Installation -- 1,000,000 - - - 2023: Placeholder to install artificial turf on sports fieldsGolf Course - Other 725,800 41,273 31,295 2,484 - - 2021: $216K for golf course green project; Re-appropriate $590K for golf course maintenance scheduled in 2020 but not completed; course streambank restoration ($73.8K), maintenance building, HVAC unit ($17.7K), maintenance building heater ($8.9K), maint. building furnace ($9.8M); 2022: VRD shared cost for 1st hole Timber Path planking ($38.0K), asphalt repairs ($3.3K); 2023: Clubhouse walkways($12.4K); Clubhouse drain pans ($18.9K); 2024: Maintenance privacy repairs ($2.5K); Dobson Ice Arena595,847 30,514 41,085 16,127 92,105 85,260 2021: Re-appropriate $110.7K for paver and roof repairs; Changing Rooms ($78.8), windows replacement ($74.3), heat pumps ($6.3K), rebuild of electrical system ($144.2K), boiler room upgrades ($55K), steel gate ($14.3K), exterior lighting ($22.9), exterior wood trim ($9.3K); Repairs to exterior doors ($80.0K); 2022: Rockwall Repairs ($12.8M), concrete walkways ($17.7K); 2023: exhaust stack repairs- pushed to 2023 ($2.9K); grading and drainage repairs ($9.3K), brick paver repairs ($16.9K), central air upgrades ($12.5K); 2024: Wood trim repairs ($10.4), chemical feed system repairs ($5.6K); 2025: Boiler and circulation system ($59.3K), Water filtration issues ($21.2K); Hot water storage tank ($29.5K); 2026: Hot water storage tank ($29.6K), Concrete walkways ($22.2K); HVAC ($33.4k)Ford Park / Tennis Center Improvements141,043 37,934 - - 41,581 1,090,053 2021: $141K for golf course maintenance scheduled in 2020 but not completed; Repair exterior doors ($9.6K); replace furnace, hot water tank, baseboards ($47.8K), replace windows ($24K); Pickleball Feasibility Study ($10K) 2022: Wood Siding ($3.9K); Concession/Restroom siding ($12.9K); Drainage-previously budgeted in 2023 ($13.3K); Exterior Doors- previously budgeted in 2023 ($4.6K); 2025: Wood siding and windows ($41.6K); 2026 includes a rebuild of tennis courts, retaining walls, and court fencingAthletic Fields 115,716 123,510 - 8,708 76,991 - 2021: Coat exterior gypsum board ($3.7K), Repaved parking lot ($8K), Irrigation System ($100K) 2022: Grading and drainage repairs ($136.9K), paint wood trim ($4.5K), paint wood structure ($6.8K); 2024: Asphalt parking lot repairs ($8.7K); 2025: asphalt parking lot ($77K)Gymnastics Center240,043 47,550 - - 109,928 - 2021: Cooling system; 2022: Restroom remodel ($42.6K); 2025: Furnace ($20.9K), Elevator ($20.9K); waterproof roof ($62.4K); signage and rd. access ($27.1K); concrete stairs and walkways (3.0K)Total VRD-Managed Facilities & Maintenance 2,586,574 452,481 2,245,797 215,222 583,814 1,402,666 Total Expenditures 14,687,270 13,017,410 8,520,570 6,839,556 7,769,085 8,282,436 Revenue Over (Under) Expenditures (6,001,713) (5,121,579) (634,556) 1,221,223 458,042 108,835 Beginning Fund Balance 20,353,073 13,275,846 8,154,267 7,519,711 8,740,934 9,198,976Ending Fund Balance14,351,360$ 8,154,267$ 7,519,711$ 8,740,934$ 9,198,976$ 9,307,811$ 15 September 7, 2021 - Page 85 of 159 UNFUNDED**Costs are estimates**VRA RETTCapital Projects FundDescriptionHousing Programs/ Projects/PartnershipsWest Vail Master Plan ProjectsMaster plan is included in 2019/20 budgets; Any resulting projects or partnerships not fundedMunicipal Building Remodel25,000,000 Civic Area Plan ImplementationA variety of funding & financing mechanisms are available depending on projects identifiedMain Vail Round-about Major Reconstruction3,600,000 Recent paving and I-70 Underpass project will extend the life of current roundaboutsWest Vail Round-about Major Reconstruction1,000,000 Recent paving and I-70 Underpass project will extend the life of current roundaboutsRoad Reconstruction1,100,000 Major improvements to various Vail roads that are reaching end of life (25-35 years) andpossible expansion of cul-de-sacsPhase II of Timber Ridge redevelopmentTROC Board developing RFQ process for 2019Timber Ridge Transit Stop Improvements2,000,000 Transit Stop Improvements to coincide with Timber Ridge Phase II RedevelopmentBooth Falls Turn Lane1,100,000 Turn Lane added due to increased enrollement at VMS; pending cost share with VMSCommunity Ice SkatingOutdoor community ice at some of Vail parks such as DonovanPW Housing6,000,000 Employee housing at Public Works siteTimber Ridge Redevelopment70,000,000 Future stages of PW Shops Master PlanNature CenterLionsHead Parking Structure East Entry Improvements3,600,000 Does not add spaces, but brings remainder of structure up to standards of new transit center and current codes; enhances guest experience; includes heated stairways on east side- will not be funded until the Civic Area Plan is completeElectronic Directories in VillagesInformation and wayfinding Kiosks in Lionshead and Vail VillageElectronic car charging stations in parking structuresHigh powered charging stations in the parking structures - costs and grants being researchedDobson SkylightsUpgrades or removal of Dobson Skylights pending the Civic Area PlanFacility Safety ImprovementsBuilding improvements to provide and enhance employees with a safe work environmentNugget Lane Bridge1,400,000 Per Council August 6, 2019; wait to allocate budget dollars Funding Resource Options:Projected Fund Balance by end of 2026:18,322,982 9,307,811 34,722,775 Eligible for funding from16September 7, 2021 - Page 86 of 159 CAPITAL PROJECTS FUND FIRE AERIAL APPARATUS 2022 Project: Fire Aerial Apparatus Location: Fire Station 3 Budget: Narrative: This will replace the current aerial apparatus that was purchased in 2001. This apparatus is nearing end of life. This is a high priority project as availability of parts will become increasingly difficult due to its age. The time from award of the bid to delivery will likely exceed 12 months. This project has been in the 5‐year capital plan for six years, it was deferred from 2021 due to a critical need to replace a fire engine in 2021. Timeline: January 2022‐RFP, February 2022‐Award Bid, Delivery‐December 2022‐June 2023 Image(s): 2022 2023 2024 2025 2026 Capital Cost $1,700,000 Annual Maintenance Cost Carried in HEF Operating Charge 3210‐81.10 Utilities Cost n/a Replacement Year 2043 September 7, 2021 - Page 87 of 159 CAPITAL PROJECTS FUND PROPOSED PROJECT DESCRIPTION 2022 Project: Booth Creek Falls Road Turn Lanes Location: Booth Creek Falls Road and South Frontage Road Budget: Narrative: The purpose of this project is to add turn lanes along the South Frontage Road at Booth Falls Road to accommodate the growing traffic needs and Vail Mountain Schools increased enrollment. This project is expected to be cost shared with Vail Mountain School; cost share split is to be determined. Split may be determined by traffic usage, 50/50, or another mechanism as determined by Council. Timeline: TBD Image(s): 2022 Capital Cost $1,000,000 Maintenance Utilities No Increase Replacement 50+ Years September 7, 2021 - Page 88 of 159 CAPITAL PROJECTS FUND BUFFEHR CREEK ROAD TURN LANES 2022 Project: Buffehr Creek Road Turn Lanes Location: Buffehr Creek Road and South Frontage Road Budget: Narrative: The purpose of this project is to add turn lanes along the South Frontage Road at Buffehr Creek Road to accommodate the growing traffic needs. This project is expected to coincide with the turn lanes that will be added for the Marriott Residence Inn Project. Timeline: 2021‐2022 Image(s): 2021 2022 Capital Cost 1,000,000 Maintenance Increase pavement area and sidewalk maintenance Utilities No Increase Replacement 50+ Years September 7, 2021 - Page 89 of 159 CAPITAL PROJECTS FUND SURFACE PARKING LOT 2022 Project: Surface Parking Lot Location: TBD Budget: Narrative: The purpose of this project is to add parking for oversize vehicles (RV’s) and add additional passenger vehicle parking. The additional maintenance cost can be offset by parking fees collected. Timeline: 2021‐2022 Image(s): 2021 2022 Capital Cost $100,000 2,000,000 Maintenance Yes, Plowing, Sweeping, Striping, Asphalt Mtn Utilities Yes, Additional lighting Replacement 50+ Years September 7, 2021 - Page 90 of 159 REAL ESTATE TRANSFER TAX WEST BETTY FORD WAY PAVERS 2022 Project: Ford Park ‐ West Betty Ford Way Pavers Location: Ford Park, 510 S. Frontage Road, East Budget: Narrative: Removal of existing asphalt roadway and non‐compliant guardrail. Construction of new concrete unit paver roadway on poured‐in‐place concrete sub‐slab. Project includes new steel‐backed wood guardrail, improvements to the Stream Walk intersection, minor storm sewer work and landscape improvements coordinated with the Betty Ford Alpine Gardens. Timeline: Design: Winter 2021 Bidding:Late winter 2021 Construction: Concrete base Apr – June 2022 Concrete unit pavers Sept – Nov 2022 Image(s): 2022 Capital Cost $1,200,000 Maintenance Capital Park Maintenance Utilities Replacement September 7, 2021 - Page 91 of 159 REAL ESTATE TRANSFER TAX Ford Park Art Studio Space 2022 Project: Ford Park Art Studio Space Locations: TOV – Ford Park lower bench Budget: Narrative: Rebuilding of designated Art Studio Space in Ford Park Per Council direction upon staff recommendation at May 4, 2021 Council meeting: Demolish existing structure and build a new structure on a new foundation that resembles the existing building, but has the features and systems to accommodate all the anticipated arts needs. This new structure could be somewhat larger than the existing structure, but would be similar enough in shape, and materials to be mistaken for the original. Overall cost will vary depending on the scale and amenities, but the process is the least cost per conditioned space. Based on a construction cost per square foot, final design and construction documents, FFE, permits, construction management and site work we believe the project will cost $850,000 including the contingency. AIPP would allocate $250,000 from existing funds in the AIPP “destination art” account towards this project. Timeline: Summer 2022 Photo: 2022 Capital Cost $850,000 Annual Maintenance Cost $6,000 (approximate) Utilities Cost Replacement Year September 7, 2021 - Page 92 of 159 REAL ESTATE TRANSFER TAX GORE CREEK PROMENADE REHABILITATION 2022 Project: Gore Creek Promenade Rehabilitation Location: Willow Bridge Road and Gore Creek Budget: Narrative: Repair of damage and wear and tear caused by excessive guest visitation of the park area. Project has net been designed. Proposed project budget includes allowances for expansion of heated paver walkway, ground‐level wood picnic deck, artificial turf lawn area, landscape and creek bank landscape enhancements and a stream walk connection to the Covered Bridge Pocket Park. Timeline: In‐house landscape design: Late Winter 2021‐22 Bidding and construction: TBD Image(s): 2022 Capital Cost $370,000 Maintenance Utilities NA Replacement NA September 7, 2021 - Page 93 of 159 REAL ESTATE TRANSFER TAX GORE VALLEY TRAIL REALIGNMENT AT LIONSHEAD 2022 Project: Gore Valley Trail Lionshead Realignment Location: Lionshead Ski Base Area Budget: Narrative: Implementation of Town Council selected alternative to realign the Gore Valley Trail Recreation Path to a series of bridges and trail sections beneath the ski lift/gondola cables. Vail Resorts contribution to the project cost is anticipated but has not been determined. Timeline: TBD Image(s): 2022 Capital Cost $2.3 M Maintenance Utilities Replacement September 7, 2021 - Page 94 of 159 REAL ESTATE TRANSFER TAX E‐BIKE SHARE VALLEY WIDE PROGRAM 2022 Project: e‐Bike Share Valley Wide Program Location: Phase 1 Up Valley program (Vail locations to include West Vail mall, bus stops, major parks, Pitkin Creek, etc.) Budget: Narrative: Planning sessions amongst partners to occur fall‐winter 2021/22, RFP, grant writing to occur January‐February 2022. Phase 1 implementation summer 2022. Focus on transit locations, multi‐family workforce housing, visitor hubs, shopping and employment centers. Timeline: Feasibility, valley wide coordination effort 2021‐22 with phase 1 rollout 2022. Image(s): 2022 2023 2024 2025 2026 Capital Cost $175,000 $175,000 $180,000 $180,000 $185,000 Annual Maintenance Cost Included in annual contract Utilities Cost $100 Replacement/Repair Year Included in annual contract September 7, 2021 - Page 95 of 159 REAL ESTATE TRANSFER TAX GORE VALLEY TRAIL INTERPRETIVE PROGRAM 2022 Project: Gore Valley Trail Interpretive Program Location: Between Donovan Pavilion and Exit 180 interchange Budget: Narrative: The Gore Valley Trail Interpretive Program is the result of the 2019 adopted Gore Creek Interpretive Master Plan, mixing art and educational and interactive installations along the Gore Valley Trail. The installations are an innovative series of exhibits designed to educate guests and residents on watershed health, conservation, the Gore Creek ecosystem and wildlife, and are currently approaching 50% design in 2021. They are anticipated to be installed throughout the summer of 2022. The project includes the installation of 12 exhibits along the Gore Valley Trail between Donovan Park and the exit 180 interchange. Design proposals include narrative descriptions of Gore Creek flora and fauna, visual representations such as maps and diagrams and free standing sculptures such as life‐size moose, beaver and larger‐than‐life trout that are integrated within the environment. The 2021 budget included $150K for design and to begin building the exhibits. An additional $175K is requested to complete fabrication and installation of this project as well as trail improvements required to accommodate the exhibits. Timeline: Image(s): 2021 2022 Capital Cost 150.8K $175K Maintenance Utilities Replacement September 7, 2021 - Page 96 of 159 2022 CAPITAL PLANFINANCE | September 7, 2021September 7, 2021 - Page 97 of 159 2CAPITAL PLAN | Council Action PlanTown of Vail | Finance | 9/7/2021COMMUNITY: Engage our community in honoring social, recreational, cultural and educational values that will guide sustainable strategies throughout our neighborhoods as the foundation of our town’s continued success. Ensure that our citizens are afforded the opportunity to live and thrive in our community.EXPERIENCE: Deliver on the promise, Vail. Like nothing on earththat also supports “preserving our natural environment”.ECONOMY: Preserve our vibrant and diverse economy that keeps Vail at the forefront of our resort competitors.SUSTAINABILITY: Balance our economic, environmental and social needs to deliver a sustainable communitySeptember 7, 2021 - Page 98 of 159 3CAPITAL PLAN | Revenue Town of Vail | Finance | 9/7/2021September 7, 2021 - Page 99 of 159 4CAPITAL PLAN | Revenue AssumptionsTown of Vail | Finance | 9/7/2021•Sales Tax is largest source of revenue for Capital Projects Fund: Projected at $30.0 million in total for 2022, with $11.4M flowing to Capital Projects Fund•Construction Use Tax –Projected at $2.8M•Real Estate Transfer Tax‐Projected at $7.5M•Housing Fund is a sub‐fund of the Capital Projects Fund•Vail Reinvestment Authority is funded by incremental property tax collections in the urban renewal authority district.September 7, 2021 - Page 100 of 159 5CAPITAL PLAN | ExpendituresTown of Vail | Finance | 09/07/2021September 7, 2021 - Page 101 of 159 6CAPITAL PLAN | Expenditures Town of Vail | Finance | 09/07/2021Annual Capital Maintenance:•Streets $ 1.5M•Technology $ 1.3M•Facilities $ 1.8M•Parking structures $ 785KHousing•InDEED Deed Restriction program $2.5MSeptember 7, 2021 - Page 102 of 159 7CAPITAL PLAN | Expenditures Town of Vail | Finance | 09/07/2021RETT Annual Operations:•Parks and Recreation $2.3M•Environmental Sustainability $1.4M•Wildland/Forest Health $433.5K•Art in Public Places $133.8K•Nature Center Ops $106.2KRETT Annual Maintenance:•Parks: $385K•Rec Path and Trails: $610K•Art: $90K•Nature Center $38.7K•VRD Facilities: $452.5KSeptember 7, 2021 - Page 103 of 159 8CAPITAL PLAN | Expenditures Town of Vail | Finance | 09/07/2021Debt, 1,155,712 , 4%Operations, 4,185,427 , 14%Capital Maintenance, 6,700,188 , 23%Capital Projects, 17,621,899 , 59%Capital/RETT by CategorySeptember 7, 2021 - Page 104 of 159 CAPITAL PLAN | Major ProjectsTown of Vail | Finance | 09/07/2021September 7, 2021 - Page 105 of 159 2022 MAJOR PROJECTS | Housing Town of Vail | Finance | 09/07/2021CPF / Housing Fund$2.5 million Annual InDEED program• InDEED funding $2.5 million per year. To date, the program has added approximately 165 deed restrictions at an average cost of $68,668 per deed restriction purchase.• Residences at Main Vail (72 units); Construction cost est’d at $26.5M; Total cost including land and planning/design $30.7MFuture projects:• Timber Ridge redevelopment (215-225 units)• CDOT parcel in East Vail• State Land Board parcel in Eagle-Vail• Avon Tract Y (Metcalf Rd)• Housing at Public Works Shops area• West Vail commercial area• Civic Area PlanSeptember 7, 2021 - Page 106 of 159 2022 MAJOR PROJECTS | VehiclesTown of Vail | Finance | 09/07/2021CPF $1.7 million Fire Ladder Truck Replacement•Replacement of current aerial apparatus (purchased in 2001)•Availability of parts will become increasingly difficult due to its age•Delivery will likely exceed 12 months from orderSeptember 7, 2021 - Page 107 of 159 2022 MAJOR PROJECTS | Turn LanesTown of Vail | Finance | 09/07/2021CPF $1.0 million Booth Falls Road Turn LanesCPF $1.0 million Buffehr Creek Road Turn Lane•Turn lane along the South Frontage Road at Booth Falls Road •Accommodate growing traffic needs and Vail Mountain School•Cost share with Vail Mountain School•traffic usage•50/50•another mechanism as determined by Council•Turn lane along the South Frontage Road at Buffehr Creek Road •Accommodate the growing traffic needs•Cost efficient to coincide with Marriott Residence Inn ProjectSeptember 7, 2021 - Page 108 of 159 2022 MAJOR PROJECTS | VehiclesTown of Vail | Finance | 09/07/2021CPF $434,500 Fleet Expansion2022 Vehicle Expansion Requests:•PD Patrol Take‐Home Vehicles (12)•Pilot Program 2019/2020•Employee Retention•$709K vehicle cost (implemented over three years)•Annual operating cost increase of approx.$171K at full implementation•Hybrid vehicles•Fire Inspector Vehicle•PD Take‐Home Detective Vehicle •Additional Wildland Crew Vehicle (Dependent on wildfire personnel expansion request)September 7, 2021 - Page 109 of 159 2022 MAJOR PROJECTS | Oversized Parking AreaTown of Vail | Finance | 09/07/2021CPF $2.0 million Oversized Parking Area•Design $100K in 2021 •This project will add surface parking for oversize vehicles (RV’s) and add additional passenger vehicle parking. •Operating costs increases will include plowing, sweeping, striping, asphalt maintenance, and lighting•Potentially funded by VRA depending on locationKH1September 7, 2021 - Page 110 of 159 2022 MAJOR PROJECTS | Betty Ford PaversTown of Vail | Finance | 09/07/2021•Project cost includes:•removal and replacement of the existing asphalt roadway •new concrete unit paver roadway on poured‐in‐place concrete sub‐slab•new steel‐backed wood guardrail •Addition of pavers along Stream Walk•Minor storm sewer work and landscape improvements coordinated with the Betty Ford Alpine Gardens•Design for this project is proposed to begin in Winter of 2021 with construction in 2022. RETT $3.0 million Pavers at West Betty Ford WaySeptember 7, 2021 - Page 111 of 159 2022 MAJOR PROJECTS | Ford Park Art SpaceTown of Vail | Finance | 09/07/2021RETT $850,000 Ford Park Art Space•Rebuild the designated art space studio in Ford Park•Demolishing the existing structure •Building a new structure on a new foundation that resembles the existing building•Includes features and systems to accommodate all the anticipated art needs•This space would be used as a community art spaceand a future artist and residency program•AIPP would allocate $250,000 from existing funds to offset costsSeptember 7, 2021 - Page 112 of 159 2022 MAJOR PROJECTS | Gore Creek PromenadeTown of Vail | Finance | 09/07/2021•Repair the damage and wear and tear caused by excessive guest visitation •Budget includes:•Allowances for expansion of heated paver walkway•Ground‐level wood picnic deck •Artificial turf lawn area•Landscape and creek bank landscape enhancements•Possible Stream walk connection to the Covered Bridge Pocket ParkRETT $370,000 Gore Creek Promenade RehabilitationSeptember 7, 2021 - Page 113 of 159 2022 MAJOR PROJECTS | Gore Valley Trail RealignmentTown of Vail | Finance | 09/07/2021Implementation of Town Council selected alternative to realign the Gore Valley Trail Recreation Path to a series of bridges and trail sections beneath the ski lift/gondola cables. Vail Resorts contribution to the project cost is anticipated but has not been determined.RETT $2.3 million Gore Valley Trail Realignment (Lionshead)September 7, 2021 - Page 114 of 159 2022 MAJOR PROJECTS | EnvironmentalTown of Vail | Finance | 09/07/2021•Phase‐1 of a Valley Bike Share Program (Summer of 2022)•Bike station placement would focus on transit locations, multi family workforce housing, visitor hubs, shopping and employment centers•Planning sessions amongst partners will occur this fall‐winter with an RFP and grant writing to occur January‐February 2022RETT $175,000/Year E‐Bike Share Valley Wide ProgramRETT $325,825 Gore Creek Interpretive Signage•12 installations•One in‐ground watershed map to educate the participant on various Gore Creek watershed health themes•Each installation will require its own fabrication and unique groundwork for stability and permanence, including small gravel pull offs along the recreation path, cement work, metal work, and sign fabrication.•Total cost of this project is $325,825 over two‐year period:$150,825 in 2021 and $175K budgeted in 2022September 7, 2021 - Page 115 of 159 CAPITAL PLAN | Continuing ProjectsDuring 2021 the town funded and began several large projects that will continue into 2022. Unspent funds for these projects will be reappropriated during the 1stsupplemental in Spring 2022.Town of Vail | Finance | 09/07/2021Project Name 2021 Budget PhaseSnowmelt Boilers Replacement $1,000,000 Planning/Investigating Electrification Parking Entry System Equipment $1,225,148 RFPVail Health Frontage Rd Improvements $7,500,000 ConstructionEast Vail Major Drainage Improvements $1,500,000 DesignVillage snowmelt infrastructure replacements$1,250,000 Leak TestingPublic Works Street Building $18,769,259 ConstructionNature Center Redevelopment Design $383,522 Resume in 2022Residences at Main Vail $30,700,000 Contracting/BondingSeptember 7, 2021 - Page 116 of 159 CAPITAL PLAN | Vail Reinvestment AuthorityVRA ends June 30, 2030•Estimated cash balance at end of June 2030 is $43.0 million.•Bonding capacity and timing tight with a 9‐year maturity.•Bonding capacity estimated at $31.5M in project dollars, leaving a balance of $8.0 million at 2030.•Current capital projects funded by VRA include:Lionshead Streetscape/Snowmelt Replacement ($3.0M) 2023/2024Frontage Rd Medians ($6.0M) 2026Town of Vail | Finance | 09/07/2021September 7, 2021 - Page 117 of 159 22CAPITAL PLAN | Fund BalanceTown of Vail | Finance | 09/07/2021 ‐ 5,000,000 10,000,000 15,000,000 20,000,000 25,000,000 30,000,000 35,000,000 40,000,000 45,000,000CPF RETT VRA2022 Capital Improvement PlanSales TaxUse TaxReal Estate Transfer TaxTIF Property Taxes (VRA)OtherFund Balance2022 ExpensesAvailable Fund Balances at the end of 2022:CPF: $26.7MRETT: $8.2MVRA: $9.5MSeptember 7, 2021 - Page 118 of 159 CAPITAL PLAN | Unfunded BalanceSeveral large projects are on the horizon and not included in the long-term capital plan at this time:Town of Vail | Finance | 09/07/2021Project Name Est’d Cost Priority (A, B, C)HOUSINGTimber Ridge RedevelopmentCDOT Parcel in East VailState Land Board parcel in Eagle‐VailHousing at Public Works$ 70.0M$ 9.0MCIVIC CENTER MASTER PLANDobson ArenaMunicipal BuildingLibraryTBDGUEST SERVICE ENHACEMENTSElectric/Car Charing InfrastructureElectronic Directories in VillagesNature Center$ 4.0M+STREETS/BRIDGESMajor Rd ReconstructionMain/West Vail Round‐about reconstructionSeptember 7, 2021 - Page 119 of 159 CAPITAL PLAN | Recap• Does Council agree with the proposed capital plan? • Would Council like to reprioritize any of the unfunded projects by moving to the five-year plan? • Are there any other changes or additions to the Capital, Housing or RETT funds?Town of Vail | Finance | 09/07/2021September 7, 2021 - Page 120 of 159 2022 BUDGET | TimelineBudget Item Council Meeting DateFirst Draft Town Manager BudgetOctober 5First reading Budget Ordinance October 19Second reading Budget OrdinanceNovember 2Town of Vail | Finance | 09/07/2021September 7, 2021 - Page 121 of 159 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C: Proposals for Special E vent S ponsorship F unding Model and A mbient E ntertainment Funding P RE S E NT E R(S ): S cott Robson, Town Manager Mia V laar, Economic Development Director J eremy Gross, S pecial Events Coordinator AC T IO N RE Q UE S T E D O F C O UNC I L: The Town Council is asked to provide input and direction on each of these proposals as presented and included for consideration as part of the 2022 budget. Specifically, Staf f is requesting approval from council to transition to using an R F P process and application that would include the criteria outlined above and associated with a sponsorship f unding model approach. T he Commission on S pecial Events would align with this model in its decision-making if approved. B AC K G RO UND: Town Council is asked to provide feedback on two proposals from the E conomic Development team and the Town Manager’s Office. T he proposals address two of the town’s event funding platforms and are in response to an ever-changing special event funding and production environment. AT TAC H ME N TS: Description Event Sponsorship Model Memo September 7, 2021 - Page 122 of 159 To: Mayor and Town Council From: Economic Development Department, Town Manager Office Date: 9/7/2021 Subject: Proposals for Special Event Sponsorship Funding Model and Ambient Entertainment Funding I. SUMMARY Town Council is asked to provide feedback on two proposals from the Economic Development team and the Town Manager’s Office. The proposals address two of the town’s event funding platforms and are in response to an ever-changing special event funding and production environment. II. SPECIAL EVENT SPONSORSHIP MODEL PROPOSAL The Town of Vail currently funds approximately $2,500,000 to special events annually through the Council Contributions Program and the Commission on Special Events. Funding ranges from $4,000 for the Vail Lacrosse tournament to $300,000 for Snow Days. The Town’s funding application focuses on demonstrating a proven return on investment based on visitation and sales tax revenue. Using this model, the Town has successfully built a robust calendar of events that substantially contributes to the vitality of Vail’s economy and community. Recent developments have challenged this current funding model and acted as a catalyst to reconsider the best way to support and fund special events in Vail. 1. The COVID public health crisis highlights the importance of special events to Vail’s economic and community vitality supporting the vision to be a “premier international mountain resort community”. 2. The Vail Local Marketing District’s Data Roadmap has shifted the Town’s approach to special events. In 2019 the Vail Local Marketing District made a strategic decision to take charge of its destiny by building its own guest-facing marketing website and customer database. Discover Vail has since become the marketing and tourism brand for the Town of Vail. A key objective of the new brand is to build its customer database. Special events have the potential to provide the VLMD with a large quantity of high quality, validated user data. Therefore, the special events funding model has been reconsidered to elevate the VLMD’s goal of data acquisition. The basis for the change in the model is related to the criteria and metrics outlined in the scorecard that the CSE members use in evaluating the funding applications, see below: September 7, 2021 - Page 123 of 159 Town of Vail Page 2 The current scorecard includes the following criteria: • Potential to Increase Room Nights and Revenues • Growth Potential • Promotes an atmosphere of vitality, fun and celebration • Attracts target markets for visitors and community members • Traditional sponsorship benefits including marketing exposure, tickets, etc. The proposed new model would include the change to the following criteria: • Data acquisition partnership and activation • Targeting lower demand time periods as informed by occupancy data • Targeting higher value guests who stay longer, spend more and are invested in the destination and its values • Traditional sponsorship benefits including marketing exposure, tickets, etc. This new approach would establish a business model that would allow the town to weigh funding against benefits to the town as outlined above. The event producers will be asked to offer the town with various sponsorship levels and associated benefits as part of the application process. Each event application and sponsorship offering can then be considered on its own merits each year, with the town’s investment being commensurate to the benefits accrued. The CSE members were briefed on the proposal at the last meeting, September 1 and responded quite favorably to this shift in evaluating and funding special events. Finally, with the upcoming launch of the RFP process, community engagement effort and eventual development of Vail’s Destination Stewardship Plan, as part of our sustainable destination certification, the new sponsorship model will allow the town to carefully weigh each event on its merits and match its financial support to how the event meets the criteria above and the expectations set forth in the DSP plan which will support the sustainability goals of the Town. III. AMBIENT ENTERTAINMENT FUNDING PROPOSAL In response to the public health crisis, the town council funded Ambient Entertainment in the villages in 2020 and 2021. Because this activation is designed to enhance the Guest Experience and to produce a defined ROI, Ambient Entertainment does not fit into the newly proposed sponsorship model for funding. Economic Development staff has been managing the programming and would continue to accept RFPs, select the artists and manage the program moving forward, taking into account impacts on the villages, the public health crisis and improving the Guest Experience. IV. ACTION REQUESTED The Town Council is asked to provide input and direction on each of these proposals as presented and included for consideration as part of the 2022 budget. Specifically, Staff is requesting approval from council to transition to using an RFP process and application that would include the criteria outlined above and associated with a sponsorship funding model approach. The Commission on Special Events would align with this model in its decision-making if approved. September 7, 2021 - Page 124 of 159 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C: D R B / P E C Update P RE S E NT E R(S ): J onathan S pence, Planning Manager AT TAC H ME N TS: Description August 18, 2021 D R B Meeting Results August 23, 2021 P E C Meeting Results September 7, 2021 - Page 125 of 159 D E S IG N R E V IE W B O AR D August 18, 2021, 3:00 PM Town Council C hambers 75 S. Frontage Road - Vail, Colorado, 81657 1.Call to Order 1.1.Register in advance for this webinar: https://us02web.zoom.us/webinar/register/W N_xA P RvX H9S7qy9hu8Xr-Zjw After registering, you will receive a confirmation email containing information about joining the webinar. 1.2.Attendance Present: J ohn Rediker, Kit Austin, Doug Cahill, Peter Cope, Kathryn Middleton Absent: None 2.Packet Q and A 2.1.2:00 P M 3.Site Visits 3.1.3947 Lupine Drive Unit B - D RB21-0327 - Andrews Residence 3.2.366 Hanson Ranch Road - D RB21-0331 - Vailpoint L L C 3.3.770 Potato Patch Drive - D RB21-0320 - Potato Patch Townhomes 3.4.794 Potato Patch Drive - D RB21-0329 - J ohnson Residence 4.Main Agenda 4.1.D R B21-0201 - MC O A/MC O B Holdings L LC Final review of new construction Address/Legal Description: 1330 Greenhill Court/Lot 15, Glen Lyon Subdivision Applicant: MC OA Holdings L L C and MC OB Holdings LLC, represented by Scott Turnipseed Architecture Planner: Greg Roy J ohn Rediker moved to approve with the findings that the application meets Sections 12-11-1, 14-10-2, 14-10-5, and 14-10-8. Peter Cope seconded the motion and it passed (5-0). September 7, 2021 - Page 126 of 159 4.2.D R B21-0321 - Schoepf Residence Final review of an addition Address/Legal Description: 1170 Casolar Del Norte Unit A/Lot 8, Casolar Vail Applicant: Miriam Schoepf, represented by Karl Krueger Architect Planner: Greg Roy J ohn Rediker moved to approve with the findings that the application meets Sections 14-10-5 and 14-10-6. Kathryn Middleton seconded the motion and it passed (5-0). 4.3.D R B21-0327 - Andrews Residence Final review of an exterior alteration (roof ice melt) Address/Legal Description: 3947 Lupine Drive Unit B/Lot 2, Block 1, Bighorn Subdivision 1st Addition Applicant: Richard Andrews, represented by Armour I mprovements LLC Planner: Greg Roy J ohn Rediker moved to approve with the findings that the application meets Sections 14-10-2, 14-10-5, and 14-10-6. Peter Cope seconded the motion and it passed (5-0). 4.4.D R B21-0333 - All Seasons Conceptual review of a site/landscape plan Address/Legal Description: 434 Gore Creek Drive/Lot B, Block 3, Vail Village Filing 5 Applicant: All Seasons, represented by Pierce Austin Architects Planner: Greg Roy 4.5.D R B21-0005.002 - Luther Residence Final review of changes to approved plans (lighting/railing/screening) Address/Legal Description: 227 Bridge Street B/Lot B - D, Block 5B, Vail Village Filing 1 Applicant: Charles Luther, represented by Shepherd Resources I nc. A I A Planner: Greg Roy 1. No modifications to the railings are approved with this application. J ohn Rediker moved to approve with conditions with the findings that the application meets Section 14-10-2. Peter Cope seconded the motion and it passed (5-0). 4.6.D R B21-0250 - Sisk Residence Final review of an exterior alteration (deck/stair/veneer) Address/Legal Description: 4575 Streamside Circle East Unit B/Lot 19, Bighorn Subdivision 4th Addition Applicant: Thomas & Nina Sisk, represented by Burke Harrington Construction Planner: Erik Gates September 7, 2021 - Page 127 of 159 J ohn Rediker moved to deny with the findings that the application does not meet Sections 14-10-2, 14-10-5, and 14-10-6. Peter Cope seconded the motion and it passed (4-1). Ayes:(4)Rediker, Austin, Cahill, Cope Nays:(1)Middleton 4.7.D R B21-0320 - Potato Patch Townhomes Condo Final review of a tree removal Address/Legal Description: 770 Potato Patch Drive/Lot 6, Block 2, Vail Potato Patch Filing 1 Applicant: Potato Patch Townhomes Condo, represented by Vail Valley Tree Service Planner: Erik Gates This application has been withdrawn by request of the applicant. 4.8.D R B21-0329 - Johnson Residence Final review of an exterior alteration (deck) Address/Legal Description: 794 Potato Patch Drive B/Lot 10, Block 1, Vail Potato Patch Filing 1 Applicant: J ames J ohnson, represented by Mountain C A D Services Planner: Erik Gates J ohn Rediker moved to table to September 1, 2021. Peter Cope seconded the motion and it passed (5-0). 4.9.D R B21-0331 - Vailpoint LL C Final review of an exterior alteration (landscaping) Address/Legal Description: 366 Hanson Ranch Road/Lot 1, 366 Hanson Ranch Road Subdivision Applicant: Vailpoint L L C, represented by Ceres+ Planner: J onathan Spence 1. Prior to submitting for building permit, the applicant shall amend the plan set to reduce the wall height of the spa wall from 6 feet to 5 feet, when measured from the west side. J ohn Rediker moved to approve with conditions with the findings that the application meets Sections 14-10-5, 14-10-8, 14-10-9, 14-10-10, and 14-10- 4. Kit Austin seconded the motion and it passed (5-0). 5.Staff Approvals 5.1.B21-0387 - Sim/Creevy Residences Final review of an exterior alteration (reroof) Address/Legal Description: 5107 Black Gore Drive/Lot 3, Block 2, Gore Creek Subdivision Applicant: Craig Sim & Scott Creevy, represented by Formula Roofing Planner: J onathan Spence September 7, 2021 - Page 128 of 159 5.2.B21-0407 - Smithbridge Partners LL C Final review of an exterior alteration (reroof) Address/Legal Description: 166 Forest Road/Lot 8, Block 7, Vail Village Filing 1 Applicant: Smithbridge Partners LLC, represented by Alex Kelly Planner: Greg Roy 5.3.D R B21-0202 - Cooper Residence Final review of an exterior alteration (reroof) Address/Legal Description: 1895 Sunburst Drive Unit B/Lot 8, Vail Valley Filing 3 Applicant: Robert Cooper Planner: Erik Gates 5.4.D R B21-0227 - Burger Residence Final review of an exterior alteration (patio/sliding door) Address/Legal Description: 716 Forest Road Unit A/Lot 10, Block 1, Vail Village Filing 6 Applicant: Alexander & Amy Burger, represented by RA L Architects, I nc. Planner: Erik Gates 5.5.D R B21-0281 - Calamari Residence Final review of an exterior alteration (hot tub) Address/Legal Description: 1714 Buffehr Creek Road/Lot 3, Lia Zneimer Subdivision Applicant: Peter Calamari Planner: Greg Roy 5.6.D R B21-0309 - Davis Residence Final review of an exterior alteration (windows/siding/roof) Address/Legal Description: 909 Red Sandstone Road Unit C2/Sandstone 70 Applicant: Ross Davis, represented by Mountain Valley Property Management Planner: J onathan Spence 5.7.D R B21-0311 - Kingfish Properties LL C Final review of an exterior alteration (A C units) Address/Legal Description: 174 Gore Creek Drive Unit 238/Lot 1, Lodge Subdivision Applicant: Kingfish Properties L L C, represented by C&C Plumbing and Mechanical Planner: Erik Gates 5.8.D R B21-0312 - Bart & Yeti's Final review of an exterior alteration (exhaust chase) Address/Legal Description: 555 East Lionshead Circle/Lot 3, Block 1, Vail Lionshead Filing 1 Applicant: Lifthouse Condominiums, represented by L HM LLC September 7, 2021 - Page 129 of 159 Planner: Erik Gates 5.9.D R B21-0319 - Haggar Residence Final review of an exterior alteration (windows/vent/A C) Address/Legal Description: 2450 Chamonix Lane Unit A1/Lot 6, Block B, Vail Das Shone Filing 1 Applicant: J ason Haggar Planner: Greg Roy 5.10.D R B21-0323 - Colorado Partial L LC Final review of an exterior alteration (deck & boiler enclosure) Address/Legal Description: 1825 Sunburst Drive/Lot 4, Vail Valley Filing 3 Applicant: Colorado Partial L L C, represented by Scully Building Corp. Planner: J onathan Spence 5.11.D R B21-0326 - Adele Benter Trust Final review of an exterior alteration (window/slider) Address/Legal Description: 2460 Chamonix Lane Unit C3/Lot 4, Block B, Vail Das Schone Filing 1 Applicant: Adele Benter Trust, represented by Plumber from Down Under Planner: Erik Gates 5.12.D R B21-0332 - 1985 LL C Final review of a construction sign Address/Legal Description: 1985 Sunburst Drive/Lot 13, Vail Valley Filing 3 Applicant: 1985 LLC, represented by Scott S Turnipseed A I A Construction Planner: Erik Gates 5.13.D R B21-0336 - Akopiantz Family Trust Final review of a tree removal Address/Legal Description: 5195 Main Gore Drive South//Lot 17, Vail Meadows Filing 1 Applicant: Akopiantz Family Trust, represented by Tarrant Enterprises Planner: Erik Gates 5.14.D R B21-0338 - Neugut Residence Final review of an exterior alteration, (windows) Address/Legal Description: 1880 Meadow Ridge Road 4/Lot 7&8, Buffehr Creek Resubdivision Applicant: Eitan Neugut, represented by Eitan Neugut Planner: Erik Gates 5.15.D R B21-0339 - Rams Horn Lodge Condominiums Final review of an exterior alteration (flue pipe) Address/Legal Description: 416 Vail Valley Drive/Lot A, Block 3, Vail Village Filing 5 Applicant: Rams Horn Lodge Condominiums Planner: Erik Gates September 7, 2021 - Page 130 of 159 5.16.D R B21-0340 - Hurwitz/Merfish Residences Final review of an exterior alteration (driveway) Address/Legal Description: 1150 Casolar Del Norte/Lot 10, Casolar Vail Applicant: Peter Hurwitz & Merfish Holdings LTD Planner: J onathan Spence 5.17.D R B21-0344 - Kemo Sabe Final review of a business sign Address/Legal Description: 227 Bridge Street/Lot B-D, Block 5B, Vail Village Filing 1 Applicant: Covered Bridge I nc., represented by Ulf & Associates Planner: Greg Roy 5.18.D R B21-0345 - Becker Residence Final review of tree removal Address/Legal Description: 4026 Lupine Drive/Lot 13, Bighorn Subdivision Applicant: Becker Appointment Trust, represented by Ceres Landcare Planner: Erik Gates 5.19.D R B21-0347 - Garland Residence Final review of tree removal Address/Legal Description: 1989 Circle Drive 1/Lot 27, Buffehr Creek Resubdivision Applicant: Deborah Garland, represented by Old Growth Tree Service Planner: Greg Roy 5.20.D R B20-0233.001 - Olch Residence Final review of a change to approved plans (A C unit) Address/Legal Description: 548 South Frontage Road West Unit 401/First Westwind Applicant: Lee & Marsha Olch Planner: Greg Roy 5.21.D R B21-0003.002 - Callahan Residence Final review of a change to approved plans, (deck materials) Address/Legal Description: 1875 Sunburst Drive/Lot 7, Vail Village Filing 3 Applicant: Richard and Mary Callahan, represented by Davis Design Group Planner: Greg Roy 5.22.D R B21-0029.001 - Hubbard Residence Final review of a change to approved plans (lighting) Address/Legal Description: 146 Forest Road/Lot 6, Block 7, Vail Village Filing 1 Applicant: Hubbard Family I nvestors LLC, represented by Shepherd Resources, I nc. Planner: J onathan Spence September 7, 2021 - Page 131 of 159 5.23.D R B21-0046.002 Treat Homes LL C Final review of change to approved plans (floor plan/exterior) Address/Legal Description: 2930 Snowberry Drive/Lot 20, Block 9, Vail I ntermountain Development Subdivision Applicant: Treat Homes L L C, represented by J ohn G Martin Architect Planner: Erik Gates 5.24.D R B21-0099.001 - Kirwood Residence Final review of change to approved plans, (door) Address/Legal Description: 1464 Apen Grove Lane/Lot 9 & 10, Block 2, Lion's ridge Subdivision Filing 4 Applicant: J effery C. & Brenda B. Kirwood, represented by Berglund Architects Planner: J onathan Spence 5.25.D R B21-0117.001 - Latcham Trust Residence Final review of changes to approved plans (window) Address/Legal Description: 760 Potato Patch Drive B/Lot 5-B, Block 2, Vail Potato Patch Filing 1 Applicant: Chester T. & Antonie H. Latcham Trust, represented by J . Krueger & Company Planner: J onathan Spence 5.26.D R B21-0142.001 - Sushi Oka Final review of a change to approved plans (roof) Address/Legal Description: 68 East Meadow Drive Unit 602/Lot O, Block 5D, Vail Village Filing 1 Applicant: V V I P Commercial LLC, represented by Current Architects Planner: Greg Roy 5.27.D R B21-0275.001 - Jensen Residence Final review of a change to approved plans (roof material) Address/Legal Description: 1718 Buffehr Creek Road/Lot 4, Lia Zneimer Subdivision Applicant: W illiam & Cheryl J ensen, represented by Goulding Development Advisors Planner: Greg Roy The applic ations and information about the proposals are available for public inspection during regular office hours at the Town of Vail Community Development Department, 75 South Frontage Road. The public is invited to attend the project orientation and the site visits that precede the public hearing in the Town of Vail Town C ounc il Chambers. Times and order of items are approximate, subject to c hange, and cannot be relied upon to determine at what time the Design Review Board will c onsider an item. Please call 970-479-2138 for additional information. Sign language interpretation available upon request with 24-hour notification, dial 711. September 7, 2021 - Page 132 of 159 P L ANNING AND E NV IRO NM E NTAL C O M M I S S IO N August 23, 2021, 1:00 P M Town C ouncil Chambers and Virtual on Zoom 75 S . F rontage Road - Vail, Colorado, 81657 1.Call to Order 1.1.Attendance Present: Ludwig Kurz, Henry Pratt, Rollie Kjesbo, Karen Peres, Brian Gillette Absent: Reid Phillips, Pete Seibert 1.2.Register in advance for this webinar: https://us02web.zoom.us/webinar/register/W N_QJ y bkNzgQ2eMGMYxH6F E0g After registering, you will rec eive a confirmation email c ontaining information about joining the webinar. 2.Main A genda 2.1.A request for a review of a Floodplain Use Permit, pursuant to Section 14- 6-6, Grading Standards, and Section 12-21-11, Flood Hazard Zones, Vail Town C ode, to allow for grading and site work within the Gore Creek 100- y ear floodplain, for the realignment and riparian habitat enhanc ement, loc ated at 4592 Streamside Circ le East/Lot 2 Distelhorst Subdivision, and setting forth details in regard thereto. (P E C21-0032) 30 min. Applicant:Frederic k W . Distelhorst Revoc able Trust, represented by Crane Associates Planner:Greg Roy This item was heard as Agenda I tem 2.2. Planner Roy introduced the projec t and provided a PowerPoint presentation. Roy explained the differenc e between a Floodplain Use Permit and a Floodplain Modification Permit. A synopsis of the project was provided. Cross sec tions were provided in addition to the positive benefits of the projec t. Crane and Associates made themselves available for questions. Kurz commented about the setting of prec edents and inquired if there were any possible negatives. Roy responded that there have not been any identified. Rollie Kjesbo moved to approve. Karen Perez seconded the motion and it passed (5-0). Absent:(2)P hillips, Seibert 2.2.A request for recommendation to the Vail Town Counc il, pursuant to Section 12-3-7, Amendment, Vail Town C ode, for the adoption of the W est Vail Master Plan, and setting forth details in regard thereto. (P E C 21-0036) 60 min. Applicant:Town of Vail, represented by S E Group Planner:Matt Gennett September 7, 2021 - Page 133 of 159 This item was heard as Agenda I tem 2.1.Karen Perez moved to c ontinue to September 13, 2021. Rollie Kjesbo sec onded the motion and it passed (4- 0). Absent:(3)Gillette, Phillips, Seibert 3.A pproval of Minutes 3.1.August 9, 2021 P E C Results Brian Gillette moved to approve. Henry Pratt seconded the motion and it passed (3-0). Abstain:(2)K jesbo, Perez Absent:(2)P hillips, Seibert 4.A djournment Karen Perez moved to adjourn. Rollie Kjesbo seconded the motion and it passed (5-0). Absent:(2)P hillips, Seibert The applic ations and information about the propos als are available for public inspection during regular offic e hours at the Town of Vail Community Development Department, 75 South Frontage Road. The public is invited to attend the projec t orientation and the site visits that prec ede the public hearing in the Tow n of Vail Community Development Department. Times and order of items are approximate, subjec t to c hange, and cannot be relied upon to determine at what time the Planning and Environmental Commission w ill cons ider an item. Please call (970) 479-2138 for additional information. Please c all 711 for sign language interpretation 48 hour prior to meeting time. Community Development Department September 7, 2021 - Page 134 of 159 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C: V L HA A ugust 10, 2021 Minutes AT TAC H ME N TS: Description V L H A August 10, 2021 Minutes September 7, 2021 - Page 135 of 159 Vail Local Housing Authority Minutes August 10, 2021 3:00 PM Town Council Chambers 75 S. Frontage Road - Vail, Colorado, 81657 PRESENT ABSENT Steve Lindstrom Molly Morales Mary McDougall James Wilkins Greg Moffet Staff George Ruther, Housing Director Lynne Campbell, Housing Coordinator 1. Call to Order 1.1. Call to Order A quorum being present, Lindstrom called the meeting to order at 3:08 PM. Morales and Wilkins are absent. 2. Citizen Participation 2.1. Citizen Participation No comments. 3. Approval of Minutes 3.1. VLHA July 27, 2021 Minutes MOTION: MOFFET SECOND: MC DOUGALL VOTE: 3-0 APPROVED 4. Main Agenda 4.1. Kayak Crossing Apartments Site Visit 3:30 PM Presenter: George Ruther, Housing Director The Authority and staff adjourned the meeting for a site visit at Kayak Crossing. Meeting continued at 4:41 PM. Lindstrom, McDougall, Moffet, Ruther and Campbell in attendance. 4.2. Proposed 2022 Town of Vail Budget Process Presenter: George Ruther, Housing Director Postponed. September 7, 2021 - Page 136 of 159 4.3. Deed Restriction Compliance and Enforcement Policies Recommendation Presenter: George Ruther, Housing Director Postponed. 5. Matters from the Chairman and Authority Members 5.1. Matters from the Chairman and Authority Members Presenter: Steve Lindstrom, Chairman Lindstrom noted the West Vail master plan first draft went to PEC on August 9th. MPG is assisting VLHA with memo to PEC and Council with VLHA comments. He recommended all members review and provide comments focusing on zoning for some outlying West Vail neighborhood. The Authority agreed to hold meetings virtually on ZOOM. Unless overriding reason to meet in person the next few meetings will be held via ZOOM. There will be a conversation with Magellan Strategies and Summit Information Services around potential November ballot initiative for long term housing funding at the August 17th Council meeting. Moffet motioned to leave the regular meeting and enter executive session. MOTION: MOFFET SECOND: MC DOUGALL VOTE: 3-0 APPROVED 6. Executive Session 6.1. Executive Session per C.R.S. §24-6-402(4)(a)(e) - to discuss the purchase, acquisition, lease, transfer or sale of real, personal or other property interests and to determine positions relative to matters that may be subject to negotiations regarding: Vail InDEED applications and deed restrictions. Presenter: Lynne Campbell, Housing Coordinator VLHA reentered the regular meeting at 4:57 PM, Lindstrom, McDougall, Moffet, Ruther and Campbell present. 7. Any Action as a Result of Executive Session 7.1. Action As Results of Executive Session Moffet motioned staff continue with Vail InDEED applications as discussed in executive session. MOTION: MOFFET SECOND: MC DOUGALL VOTE:4 -0 APPROVED 8. Adjournment 8.1. Adjournment 5:05 PM September 7, 2021 - Page 137 of 159 MOTION: MOFFET SECOND: MC DOUGALL VOTE: 4-0 APPROVED 9. Future Agenda Items 9.1. • Public Health Housing Incentive, Eagle County Health Land Banking (sale of GRFA) • Joint VLHA, Town Council, Planning & Environmental Commission Meeting Regarding Commercial Linkage/Inclusionary Zoning and Adopted Housing Policy Review • Investment Banker Discussion - Long Term Housing Funding 10. Next Meeting Date 10.1. Next Meeting Date August 24, 2021 Meeting agendas and materials can be accessed prior to meeting day on the Town of Vail website www.vailgov.com. All housing authority meetings are open to the public. Times and order of agenda are approximate, subject to change, and cannot be relied upon to determine at what time the Vail Local Housing Authority will discuss an item. Please call (970) 479-2150 for additional information. Please call 711 for sign language interpretation 48 hours prior to meeting time. Housing Department September 7, 2021 - Page 138 of 159 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C: 2021 Community Picnic Recap AT TAC H ME N TS: Description Memo September 7, 2021 - Page 139 of 159 To: Vail Town Council From: Department Directors Date: September 7, 2021 Subject: 2021 Community Picnic Recap 1. Background Town of Vail hosted 2021 neighborhood picnics on July 13 at Bighorn Park and August 10 at Donovan Park. The picnics are used as a community outreach measure to connect with residents and guests. Written comments and suggestions were solicited. This memo provides responses to the comments which have been sorted into the categories of neighborhoods, environment, transportation, recreation and compliments. II. 2021 Community Picnic Suggestions/Comments and Responses Q/C = Question/Comment TOV = Town of Vail Update BIGHORN PARK – July 13 Neighborhoods Q/C: Bring back West Vail Library book drop. TOV: An alternate book drop location is being evaluated. Q/C: Too many billboard signs (library story signs) around Bighorn Park lake. TOV: The town will continue its Storywalk programming at Bighorn Park for the coming year and will explore and evaluate other locations for future Storywalk experiences. Q/C: Any chance we can get a bench along Meadow Drive that would overlook the park? TOV: This request is being evaluated. Q/C: Need an electric car charging station in East Vail. TOV: The town will investigate a potential location on public property in East Vail and will work to secure grant funding to procure an EV charging station. Residents are encouraged to explore the electric vehicle charge at home program offered through Holy Cross Energy. The utility will provide a free Level 2 charger to residents with an September 7, 2021 - Page 140 of 159 Town of Vail Page 2 electric vehicle. The resident is responsible for costs associated with installation and electricity usage. Environment Q/C: Save the bighorn sheep. TOV: The town continues to invest in wildlife habitat monitoring and improvements in partnership with the U.S. Forest Service and Colorado Parks and Wildlife. These efforts are being funded by Real Estate Transfer Tax funds. Transportation Q/C: Please enforce noise ordinance on I-70. TOV: The Police Department continues to enforce the noise ordinance on I-70 as well as looking for innovative ways to mitigate the noise. Q/C: Need solar lights on North Frontage Road for bike path up to pedestrian bridge. TOV: Installation of lights were previously presented to the Town Council for consideration; staff will re-evaluate and re-propose. Recreation Q/C: Please bring a disc golf course back to Katsos Ranch or elsewhere. TOV: The town has passed along these comments to the Vail Recreation District. Q/C: Need covered year-round tennis in Vail (not pickleball). TOV: The town has passed along these comments to the Vail Recreation District. Compliments Q/C: Thank you for the Honeywagon porta-potty at Bighorn parking lot. DONOVAN PAVILION – August 10 Neighborhoods Q/C: Why are all the entry points to Vail nicely groomed except EAST VAIL? TOV: The landscape alterations at the East Vail Interchange were designed to be a native landscape that would result in low maintenance and low water use. During the design process there was public input to keep that entrance a “rural” interchange. There are small patches of turf, however these were installed to ease removal of traction cinders in the spring. Native grass areas are typically slow to establish as they reseed themselves and fill in over several years. The town will continue to work on improving the native areas with additional seeding and weed control until it establishes. One interesting fact of this project is that all stormwater runoff filters through the native grasses, into an engineered “sand/oil separator” and then filters through a man-made wetland before entering Gore Creek. This was established to help improve water quality September 7, 2021 - Page 141 of 159 Town of Vail Page 3 in the creek. Q/C: When Timber Ridge is redeveloped, make it deed restricted (affordable) and build it tall: 10 stories…Locals need a place to live! TOV: Timber Ridge Village Apartments are in the town’s Housing Zone District. This district allows for increased density to facilitate the development of deed-restricted homes. The town is currently exploring opportunities to more than double the number of homes (+200) on the site through a future redevelopment. Q/C: Please bring back West Vail Library book drop. TOV: An alternate book drop location is being evaluated. Q/C: Please slow down on Chamonix Road/Lane. TOV: Chamonix Road continues to be one of the highest traffic complaint locations. The Police Department does enforcement routinely on Chamonix and will continue to do so. If you have a specific day or time you would like to see enforcement, please contact the Police Department at 970-479-2200. Q/C: Move the mulch enclosure from West Vail. TOV: The temporary mulch enclosure in West Vail has been removed and will return to the Public Works facility when construction is completed. Thank you for your patience. Q/C: Covered bus stop at Spruce (Alpine Creek) – Do this!! TOV: Staff will place this request into the 2022 capital budget process for consideration. Environment Q/C: Please reduce water usage on TOV property. TOV: Town of Vail actively monitors water usage through the Eagle River Water and Sanitation District Water Smart Program, especially during irrigation season. The town identifies opportunities to improve water efficiency and incorporate native landscaping and xeriscaping where possible to reduce water usage. The town has the ability, through smart technology, to reduce water usage remotely. As things started to dry out this year, prior to the rains in July, the town cut water usage throughout by 30%. In addition, the town is actively removing no-use or low-use turf in some areas and replacing it with low water plants such as clover, vetch and native grasses. This is a trial/demonstration program that will evaluate low water plants. The program will be expanded in the coming years. Compliments Q/C: Thank you for a wonderful community gathering!! Q/C: Never been prouder of Vail than during the pandemic. Thanks to all, especially Public Works Department. September 7, 2021 - Page 142 of 159 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C: A ugust Revenue Update AT TAC H ME N TS: Description August Revenue Update September 7, 2021 - Page 143 of 159 TOWN OF VAIL REVENUE UPDATE September 7, 2021 Sales Tax Upon receipt of all sales tax returns, July collections are estimated to be $3,393,395 up 62.8% from last year and up 61.6% compared to amended budget. July collections were the highest total July collections on record and exceeded 2019 collections by 36.8% and 2018 collections by 40.7%. Year to date collections of $19,779,097 are up 35.1% from 2020 and up 5.5% from 2019. Compared to amended budget, year to date collections are up 15.2%. Inflation as measured by the consumer price index was up 4.3% for July. The annual amended budget totals $27.5 million. Real Estate Transfer Tax (RETT) RETT collections through August 31 total $7,560,360 up 56.4% from this time last year and up 101.0% from this time in 2019. The 2021 amended RETT budget totals $8,000,000, down 23.4% from 2020 actual collections. 2020 collections of $10.4 million were an all time high compared to a previous five year average of $7.0 million. Construction Use Tax Use Tax collections through August 31 total $3,001,047 compared to $1,078,585 from this time last year. The 2021 amended budget totals $3,250,000. Construction use tax is higher due to several large residential projects and construction of the new Marriott Residence Inn. Summary Across all funds, year-to-date total revenue of $57.2 million is up 16.6% from amended budget and up 43.2% from prior year. 2021 revenue is up 24.7% from 2019 due to an increase in grant funding, real estate transfer tax, property tax collections, sales tax, daily parking sales during January through April, and construction activities. 1 September 7, 2021 - Page 144 of 159 2021 Budget % change % change 2016 2017 2018 2019 2020 Amended Budget Variance from 2020 from Budget January 3,738,824$ 3,725,212$ 3,597,610$ 4,079,994$ 4,076,145$ 3,400,000 3,415,647$ 15,647$ -16.20% 0.46% February 3,746,055 3,692,592 3,818,356 4,137,087 4,285,633 3,680,000 3,685,577 5,577$ -14.00% 0.15% March 4,225,921 3,642,407 4,167,880 4,237,933 2,243,518 4,370,000 4,358,410 (11,590) 94.27% -0.27% April 1,089,749 1,386,780 1,233,474 1,445,071 427,518 1,650,000 1,742,018 92,018 307.47% 5.58% May 654,462 659,475 830,193 763,756 503,828 965,000 1,048,591 83,591 108.12% 8.66% June 1,318,092 1,389,982 1,648,443 1,606,748 1,023,517 1,000,000 2,135,458 1,135,458 108.64% 113.55% July 2,053,773 2,215,649 2,412,425 2,480,292 2,084,644 2,100,000 3,393,395 1,293,395 62.78% 61.59% YTD Total 16,826,876$ 16,712,097$ 17,708,381$ 18,750,881$ 14,644,803$ 17,165,000$ 19,779,097$ 2,614,097$ 35.06% 15.23% August 1,849,815 1,863,949 2,195,175 2,237,050 2,138,838 2,100,000 September 1,349,929 1,385,462 1,540,490 1,600,100 1,767,393 1,770,000 October 906,385 936,954 1,106,596 1,165,176 1,371,727 1,370,000 November 989,320 997,716 1,264,600 1,260,314 1,425,461 1,425,000 December 3,840,919 3,695,305 4,070,870 4,237,178 3,625,189 3,670,000 Total 25,763,244$ 25,591,483$ 27,886,112$ 29,250,698$ 24,973,411$ 27,500,000$ 19,779,097$ Actual Collections Collected Sales Tax September 7, 2021 Town of Vail Revenue Update SALES TAX 2021 Budget Comparison 2 September 7, 2021 - Page 145 of 159 Through July 31 July Sales Tax Collections by Year Through July 31 Town of Vail Revenue Update September 7, 2021 YTD Sales Tax Collections by Year $16,712,097 $17,708,381 $18,750,881 $14,644,803 $19,779,097 $0 $5,000,000 $10,000,000 $15,000,000 $20,000,000 2017 2018 2019 2020 2021 • YTD collections of $19.8M are up 35.1% from prior year and up 15.2% from amended budget. YTD collections are up 5.5% from this time in 2019. • Inflation as measured by the consumer price index was up 4.3% in July. • The 2021 amended sales tax budget totals $27.5M. $2,215,649 $2,412,425 $2,480,292 $2,084,644 $3,393,395 $0 $500,000 $1,000,000 $1,500,000 $2,000,000 $2,500,000 $3,000,000 $3,500,000 2017 2018 2019 2020 2021 • July collections of $3.4M are up 62.8% from prior year and up 61.6% from amended budget. July collections are up 36.8% from 2019. • Collections for the month set the record for the single highest July collections. 3 September 7, 2021 - Page 146 of 159 Construction Use Tax by Year YTD Through August YTD Through August Town of Vail Revenue Update September 7, 2021 Real Estate Transfer Tax by Year $1,169,230 $3,373,368 $2,029,397 $1,078,585 $3,001,047 $0 $500,000 $1,000,000 $1,500,000 $2,000,000 $2,500,000 $3,000,000 $3,500,000 $4,000,000 2017 2018 2019 2020 2021 • This chart shows YTD collections of 1% RETT, segmented by individual home sale value. • 2021 RETT collections through August 31 total $7,560,360 up 56.4% from the prior year. $0 $1,000,000 $2,000,000 $3,000,000 $4,000,000 $5,000,000 $6,000,000 $7,000,000 $8,000,000 2017 2018 2019 2020 2021 Sales Less Than $2.5 Million Sales $2.5 to $5.0 Million Sales $5 to $10 Million Sales Over $10 Million $4,429,483 $4,770,117 $3,761,157 $4,835,382 $7,560,360 • Use Tax collections through August total $3,001,047 compared to $1,078,585 from this time last year. This is an increase of 178.2% 4 September 7, 2021 - Page 147 of 159 Vail Business Review June 2021 September 7, 2021 The Vail Business Review breaks down the four percent sales tax collected for the month of June and year to date through the second quarter of 2021. Overall, June sales tax increased 109.1% with retail increasing 69.0%, lodging increased 228.8%, food and beverage increased 129.7%, and utilities/other increased by 27.6%. Excluding the out of town category; sales tax for the month of increased 96.0%. Year to date through the second quarter of 2021 resulted in a 30.4% increase overall with retail increasing 38.3%, lodging increased 27.9%, food and beverage increased 33.1%, and utilities/other increased by 1.8%. Excluding the out of town category; Year to date sales tax for 2021 were up 13.4%. Town of Vail sales tax forms, the Vail Business Review and sales tax worksheets are available on the internet at www.vailgov.com/finance. Please remember when reading the Vail Business Review that it is produced from sales tax collections, as opposed to actual gross sales. If you have any questions or comments, please feel free to call me at (970) 479-2125 or Carlie Smith at (970) 479-2119. Sincerely, Alex Jakubiec Town of Vail Revenue Manager 5 September 7, 2021 - Page 148 of 159 Town of Vail Business Review June Tax Collections By Year June 2021 Sales Tax June 2020June 2021 Sales Tax Collections by Business Type Retail $839,969 Lodging $640,875 Food & Beverage $527,880 Utilities & Other $127,285 -$50,000 $100,000 $250,000 $400,000 $550,000 $700,000 $850,000 $1,000,000 69.0% 129.7% 27.6% RLFU -$8,000,000 $12,000,000 $1,390,656 $1,650,119 $1,606,749 $1,021,556 $2,136,011 $0 $500,000 $1,000,000 $1,500,000 $2,000,000 2017 2018 2019 2020 2021 228.8% • This report represents collections of Town of Vail 4% sales tax, as opposed to actual gross sales • Overall, 2021 June sales tax collections were up 109.1% from the prior year and up 32.9% from • June 2021 retail sales increased 69.0%, lodging increased 228.8%, food and beverage increased 129.7% and utilities and other increased 27.6%. Retail $497,101 Lodging $194,904 Food & Beverage $229,822 Utilities & Other $99,729 -$50,000 $100,000 $250,000 $400,000 $550,000 $700,000 $850,000 $1,000,000 6 September 7, 2021 - Page 149 of 159 Town of Vail Business Review June 2021 Sales Tax June 2020June 2021 Geographic Area Trends by Year June Sales Tax Sales Tax by Location Other Areas 15% Lionshead 12% Out of Town 31% Vail Village 42% Other Are… Lionshead 15% Out of Town 26% Vail Village 40% • Vail Village sales tax increased 119.0%, Lionshead increased 65.6%, Other Areas increased 70.8%, and Out of Town increased 146.3%. Excluding Out of Town collections, all areas were up 96.0%. • Effective October 1st, 2020, the town of Vail enacted new regulations which shifted collections of some sales tax from local vendors to their marketplace facilitators who file under the out-of-town category. $208,613 $336,377 $313,539 $192,770 $329,188 $238,367 $266,213 $271,882 $151,099 $250,233 $252,299 $277,085 $285,251 $265,656 $654,236$691,378 $770,444 $736,077 $412,031 $902,353 $0 $100,000 $200,000 $300,000 $400,000 $500,000 $600,000 $700,000 $800,000 $900,000 $1,000,000 2017 2018 2019 2020 2021Other Areas Lionshead Out of Town Vail Village • This chart shows June sales tax collections, by geographic area over time. 7 September 7, 2021 - Page 150 of 159 Retail Business Sales Tax Detail June 2021 Sales Tax Town of Vail Business Review June Sales Tax Accommodation Services Sales Tax by Year Apparel $167,087 Grocery $147,933 Gallery $5,128 Gifts $5,035 Jewelry $32,264Retail Liquor $43,176 Retail Other $285,986 Sporting Goods $89,659 Online Retailers $63,522 Retail Home Occupation $178 • Overall, June 2021 accommodations services were up 228.8%, short-term rentals were up 619.9% and hotels and lodges were up 157.3%. $359,643 $63,779 $164,785 $30,120 $424,046 $216,830 $0 $100,000 $200,000 $300,000 $400,000 $500,000 Hotels/Lodges Short-Term Rentals 2021 2020 2019 8 September 7, 2021 - Page 151 of 159 Retail 154,225.85 135,939.65 13.45% Lodging 106,183.56 22,143.07 379.53% F & B 62,447.53 31,893.99 95.80% Other 6,331.41 2,793.60 126.64% Total 329,188.35 192,770.31 70.77% Retail 60,583.09 21,924.31 176.33% Lodging 97,688.69 100,047.43 -2.36% F & B 91,305.08 29,065.68 214.13% Other 656.33 61.73 963.23% Total 250,233.19 151,099.15 65.61% Retail 319,200.32 172,324.66 85.23% Lodging 219,472.96 747.43 29263.55% F & B 954.58 490.17 94.75% Other 114,608.37 92,093.86 24.45% Total 654,236.23 265,656.12 146.27% Retail 305,959.98 166,912.25 83.31% Lodging 217,530.16 71,966.38 202.27% F & B 373,173.23 168,372.40 121.64% Other 5,689.37 4,779.67 19.03% Total 902,352.74 412,030.71 119.00% Retail 839,969.24 497,100.87 68.97% Lodging 640,875.36 194,904.32 228.82% F & B 527,880.42 229,822.24 129.69% Other 127,285.48 99,728.86 27.63% Total 2,136,010.51 1,021,556.29 109.09% Retail Apparel 167,087.37 80,601.92 107.30% Retail Food 147,933.47 108,646.57 36.16% Retail Gallery 5,128.09 3,102.16 65.31% Retail Gift 5,034.96 2,482.39 102.83% Retail Home Occupation 177.75 186.90 -4.89% Retail Jewelry 32,264.45 22,100.55 45.99% Retail Liquor 43,176.37 35,277.75 22.39% Retail Other 285,986.29 179,967.35 58.91% Retail Sport 89,658.93 47,796.84 87.58% Retail Online Retailer 63,521.56 16,938.44 275.01% Total 839,969.24 497,100.87 68.97% Total - All Areas Lionshead Out of Town Vail Village Retail Summary Cascade Village / East Vail / Sandstone / West Vail Town of Vail Business Review June Sales Tax 2021 Collections 2020 Collections YoY % Change 9 September 7, 2021 - Page 152 of 159 Town of Vail Business Review June YTD Tax Collections By Year June YTD 2021 Sales Tax June YTD 2020 June YTD 2021 Sales Tax Collections by Business Type Retail $5,995,441 Lodging $5,922,646 Food & Beverage $3,403,542 Utilities & Other $1,064,072 $0 $1,000,000 $2,000,000 $3,000,000 $4,000,000 $5,000,000 $6,000,000 $7,000,000 38.3%33.1% 1.8% RLFU -$8,000,000 $12,000,000 $14,499,951 $15,305,937 $16,271,056 $12,568,186 $16,385,701 $0 $2,000,000 $4,000,000 $6,000,000 $8,000,000 $10,000,000 $12,000,000 $14,000,000 $16,000,000 2017 2018 2019 2020 2021 27.9% • This report represents collections of Town of Vail 4% sales tax, as opposed to actual gross sales • Overall, 2021 YTD June sales tax collections were up 30.4% from the prior year and up 0.7% from 2019. • YTD June 2021 retail sales increased 38.3%, lodging increased 27.9%, food and beverage increased 33.1% and utilities and other increased 1.8%. Retail $4,334,726 Lodging $4,632,633 Food & Beverage $2,555,496 Utilities & Other $1,045,332 $0 $1,000,000 $2,000,000 $3,000,000 $4,000,000 $5,000,000 $6,000,000 $7,000,000 10 September 7, 2021 - Page 153 of 159 Town of Vail Business Review June YTD 2021 Sales Tax June YTD 2020June YTD 2021 Geographic Area Trends by Year June YTD Sales Tax Sales Tax by Location Other Areas 15% Lionshead 16% Out of Town 27% Vail Village 42% Other Are… Lionshead 21% Out of Town 16% Vail Village 46% • Vail Village sales tax increased 19.6%, Lionshead decreased (1.3)%, Other Areas increased 15.0%, and Out of Town increased 121.6%. Excluding Out of Town collections, all areas were up 13.4%. • Effective October 1st, 2020, the town of Vail enacted new regulations which shifted collections of some sales tax from local vendors to their marketplace facilitators who file under the out-of-town category. $1,743,971 $2,300,318 $2,625,976 $2,105,708 $2,422,030 $3,477,190 $3,445,684 $3,748,328 $2,701,616 $2,665,768 $1,697,962 $1,942,952 $2,018,063 $1,974,030 $4,374,165 $7,580,828 $7,616,983 $7,878,689 $5,786,832 $6,923,739 $0 $1,000,000 $2,000,000 $3,000,000 $4,000,000 $5,000,000 $6,000,000 $7,000,000 $8,000,000 2017 2018 2019 2020 2021 Other Areas Lionshead Out of Town Vail Village • This chart shows June YTD sales tax collections, by geographic area over time. 11 September 7, 2021 - Page 154 of 159 Retail Business Sales Tax Detail June YTD 2021 Sales Tax Town of Vail Business Review June YTD Sales Tax Accommodation Services Sales Tax by Year Apparel $1,103,468 Grocery $965,151 Gallery $41,709 Gifts $28,163 Jewelry $172,524 Retail Liquor $332,534 Retail Other $1,451,074 Sporting Goods $1,567,025 Online Retailers $332,423 Retail Home Occupation $1,370 • Overall, YTD June 2021 accommodations services were up 27.9%, short-term rentals were up 92.4% and hotels and lodges were up 9.7%. $5,072,029 $1,185,063 $3,617,076 $1,015,557 $3,969,271 $1,953,375 $0 $1,000,000 $2,000,000 $3,000,000 $4,000,000 $5,000,000 $6,000,000 Hotels/Lodges Short-Term Rentals 2021 2020 2019 12 September 7, 2021 - Page 155 of 159 Retail 1,139,540.62 999,823.10 13.97% Lodging 906,089.09 803,051.70 12.83% F & B 345,065.73 272,760.95 26.51% Other 31,334.25 30,072.66 4.20% Total 2,422,029.69 2,105,708.41 15.02% Retail 830,847.96 640,847.34 29.65% Lodging 1,239,936.02 1,607,235.25 -22.85% F & B 589,318.81 441,187.58 33.58% Other 5,664.76 12,345.37 -54.11% Total 2,665,767.55 2,701,615.54 -1.33% Retail 1,576,686.46 1,052,040.22 49.87% Lodging 1,844,244.69 19,766.32 9230.24% F & B 10,449.48 6,082.05 71.81% Other 942,784.02 896,141.60 5.20% Total 4,374,164.65 1,974,030.19 121.59% Retail 2,448,365.87 1,642,014.84 49.11% Lodging 1,932,376.47 2,202,579.39 -12.27% F & B 2,458,707.66 1,835,465.24 33.96% Other 84,289.36 106,772.53 -21.06% Total 6,923,739.36 5,786,832.00 19.65% Retail 5,995,440.91 4,334,725.50 38.31% Lodging 5,922,646.27 4,632,632.66 27.85% F & B 3,403,541.68 2,555,495.82 33.19% Other 1,064,072.39 1,045,332.16 1.79% Total 16,385,701.25 12,568,186.14 30.37% Retail Apparel 1,103,468.02 621,371.35 77.59% Retail Food 965,151.09 805,729.63 19.79% Retail Gallery 41,709.39 22,568.86 84.81% Retail Gift 28,162.73 14,897.20 89.05% Retail Home Occupation 1,369.60 752.16 82.09% Retail Jewelry 172,524.45 91,220.06 89.13% Retail Liquor 332,533.81 263,825.87 26.04% Retail Other 1,451,073.88 1,139,275.72 27.37% Retail Sport 1,567,025.13 1,285,209.38 21.93% Retail Online Retailer 332,422.81 89,875.44 269.87% Total 5,995,440.91 4,334,725.66 38.31% Cascade Village / East Vail / Sandstone / West Vail Town of Vail Business Review June YTD Sales Tax 2021 Collections 2020 Collections YoY % Change Total - All Areas Lionshead Out of Town Vail Village Retail Summary 13 September 7, 2021 - Page 156 of 159 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C: A ppointment to Climate Action Collaborative Governance Committee P RE S E NT E R(S ): Dave Chapin, Mayor September 7, 2021 - Page 157 of 159 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C: Executive Session pursuant to 1) C.R.S . § 24-6-402(4)(b)(e) - to have a conference with the Town A ttorney to receive legal advice on specific legal questions; and to determine positions, develop a negotiating strategy and instruct negotiators regarding a) Town of Vail v. Village I nn Plaza – Phase V Condominium A ssociation, No. 20C A1179; and b) L ease between the Town of Vail and City Market I nc., dated S eptember 29, 1995; and 2) C.R.S. § 24-6- 402(4)(a)(e) - concerning the purchase, acquisition, lease, transfer, or sale of any real, personal, or other property interest; and to determine positions, develop a negotiating strategy and instruct negotiators regarding potential real property acquisitions by the Town. P RE S E NT E R(S ): Matt Mire, Town Attorney September 7, 2021 - Page 158 of 159 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C: Recess (est. 5:15 pm) September 7, 2021 - Page 159 of 159