HomeMy WebLinkAbout2009-09-15 Agenda and Support Documentation Town Council Work Session
VAIL TOWN COUNCIL
WORK SESSION AGENDA - -
VAIL TOWN COUNCIL CHAMBERS
75 S. Frontage Road W.
Vail, CO 81657
12:45 P.M., SEPTEMBER 15, 2009
NOTE: Times of items are approximate, subject to change, and cannot be relied
upon to determine at what time Council will consider an item.
Public comments on work session item may be solicited by the Town
Council.
1. ITEM/TOPIC: Public Notice.
On September 15, 2009 from 12:00 Noon until 12:45 p.m. the Vail Town
Council will sit as the Vail Reinvestment Authority and the Vail Local
Marketing District.
The Vail Reinvestment Authority and Vail Local Marketing District
agendas are posted on the Town of Vail website home page under useful
links.
2. ITEM/TOPIC: PEC/DRB Update. (15 min.)
PRESENTER(S): Warren Campbell
BACKGROUND: The September 14, 2009 PEC Meeting results were not
available at the time Council Packets were distributed. An agenda was included in
your packet for your review and the results will be distributed during the Town
Council Work Session.
3. ITEM/TOPIC: Municipal Court Update. (10 min.)
PRESENTER(S): Buck Allen
4. ITEM/TOPIC: Discussion of the First reading of the 2010 Budget Ordinance
No. 19, Series 2009. (30 min.)
PRESENTER(S): Kathleen Halloran
ACTION REQUESTED OF COUNCIL: Discuss the first reading of the 2010
Budget Ordinance No. 19, Series 2009, in preparation for approval during the
evening session.
BACKGROUND: The 2010 proposed budget has been adjusted to reflect
changes suggested by Council during the September 1st review.
STAFF RECOMMENDATION: Staff recommends that the Town Council approves
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Ordinance No. 19, Series of 2009, upon first reading this evening.
5. ITEM/TOPIC: A work session to present and discuss the 2009 International
Building Codes udate. (Ordinance No. 18, Series of 2009) (15 min.)
PRESENTER(S): Martin Haeberle
ACTION REQUESTED OF COUNCIL: Provide policy direction and input of the
recommended code amendments.
BACKGROUND: The Building and Fire Appeals Board has, through a process of
community consensus, reviewed the 2009 international building codes and is
recommending that the Vail Town Council adopts the 2009 international building
codes with several amendments. The proposed amendments specifically address
the uniqueness of the construction environment in Vail.
STAFF RECOMMENDATION: Because this is a work session, staff does not
request that any formal action be taken at this time.
6. ITEM/TOPIC: A work session to update the Town Council on the progress
being made on the Ever Vail project and the next steps moving forward.
(30 min.)
PRESENTER(S): Warren Campbell / Dominic Mauriello / Tom Miller
ACTION REQUESTED OF COUNCIL: The Town Council is not being requested
to take any formal action at this time. The Town Council is being asked to listen to
the presentation and provide feedback.
BACKGROUND: The Ever Vail project encompasses approximately a 12
acre development site and will require multiple applications to move through the
entitlement process. The Town Staff and Vail Resorts Development Company
have been periodically providing updates to the Town Council on the progress of
the Ever Vail project. This update will cover topics identified and discussed at the
July 30th and 31st retreat between Town Staff and Vail Resorts Development
Company.
STAFF RECOMMENDATION: As this is a work session the staff does not have
any recommendation at this time. Staff requests the Town Council to listen to the
presentation and provide feedback.
7. ITEM/TOPIC: A work session to discuss progress being made on the 2009
Code Revision Project. (20 min.)
PRESENTER(S): Rachel Friede
ACTION REQUESTED OF COUNCIL: Staff requests the Vail Town Council
listens to the Staff presentation, asks any pertinent questions, and provides
feedback to Staff on the project, and specifically, on next steps. Because this is a
work session, Staff does not request that any formal action be taken at this time.
BACKGROUND: The Town's first zoning code was adopted in 1969, and since
then, the code has been amended hundreds of times. Most amendments were
made one at a time and as a reactive response to a present concern. Thirty years
of amendments have taken a toll on the Town's zoning code. As a result, the
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format of the code is fragmented and disorganized. The language is inconsistent
and lacks clarity. And, some policies, regulations and procedures are outdated.
The purpose of the 2009 Code Revision Project is to re-establish consistency,
clarity and accuracy of the Town's zoning code.
STAFF RECOMMENDATION: As this is a work session the Staff does not have
any recommendation at this time. Staff requests that the Twon Council listen to
the presentation and provide feedback.
8. ITEM/TOPIC: Information Update. (15 min.)
PRESENTER(S): Pam Brandmeyer
9. ITEM/TOPIC: Matters from Mayor & Council. (15 min.)
PRESENTER(S): Town Council
10. ITEM/TOPIC: Executive Session, pursuant to: 1) C.R.S. §24-6-402(4)(a)(b)
(e) - to discuss the purchase, acquisition, lease, transfer, or sale of property
interests; to receive legal advice on specific legal questions; and to
determine positions, develop a strategy and instruct negotiators, Re: Timber
Ridge predevelopment agreement; 2) C.R.S. § 24-6-402(4)(b) - to receive
legal advice on specific legal questions; Re: pending and threatening
litigation; 3)C.R.S. § 24-6-402(4)(b) - to receive legal advice on specific
legal questions; Re: marijuana dispensaries. (40 min.)
PRESENTER(S): Matt Mire
11. ITEM/TOPIC: Adjournment. (3:40 p.m.)
NOTE UPCOMING MEETING START TIMES BELOW:
(ALL TIMES ARE APPROXIMATE AND SUBJECT OT CHANGE)
THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION WILL
BEGIN AT TBD, TUESDAY, OCTOBER 6, IN THE VAIL TOWN COUNCIL
CHAMBERS.
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MUT VAIL TOWN COUNCIL AGENDA MEMO
MEETING DATE: September 15, 2009
ITEM/TOPIC: PEC/DRB Update.
PRESENTER(S): Warren Campbell
BACKGROUND: The September 14, 2009 PEC Meeting results were not available at the
time Council Packets were distributed. An agenda was included in your packet for your review
and the results will be distributed during the Town Council Work Session.
ATTAC H M ENTS :
September 2, 2009 DRB Meeting Results
September 14, 2009 PEC Meeting Agenda
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DESIGN REVIEW BOARD AGENDA
oy~iL PUBLIC MEETING
September 2, 2009
~r~1 ~ ~+~'~Council Chambers
75 S. Frontage Road - Vail, Colorado, 81657
PROJECT ORIENTATION 1:30pm
MEMBERS PRESENT MEMBERS ABSENT
Mike Dantas
Tom DuBois
Pete Dunning
Brian Gillette
Libby Plante
SITE VISITS 2:00pm
1. Smith Residence - 333 Beaver Dam Road
2. Village Inn Plaza - 100 East Meadow Drive
3. Bridge Street Jewelers - 286 Bridge Street
4. Ritz Carlton Destination Club Sales Office- 288 Bridge Street
5. Post Residence - 4254 East Columbine Way
6. Nisonoff Residence - 1418 Moraine Drive
PUBLIC HEARING - TOWN COUNCIL CHAMBERS 3:00pm
1. Village Inn Plaza DRB090323 / 15 minutes Bill
Final review of a minor exterior alteration (repaint)
100 East Meadow Drive/Lot O, Block 5D, Vail Village Filing 1
Applicant: Jonathan Staufer
ACTION: Approved
MOTION: Gillette SECOND: DuBois VOTE: 5-0-0
2. Post Residence DRB090295 / 15 minutes Nicole
Final review of an addition (office)
4254 East Columbine Way, Unit 10/Lot 10, Bighorn Terrace
Applicant: Preferred Home Repair & Construction
ACTION: Approved with condition(s)
MOTION: Gillette SECOND: DuBois VOTE: 5-0-0
CONDITION:
1. The applicant shall remove the cedar trim around the existing bay window, prior to
Temporary or Final Certificate of Occupancy.
2. The applicant shall replace the painted (white) plywood on the east elevation with wood
siding (brown) to match existing, prior to Temporary or Final Certificate of Occupancy.
3. The applicant shall install a cedar belly band on the north and east elevations as a
transition between the existing wood siding and proposed stucco, prior to Temporary or
Final Certificate of Occupancy.
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3. Nisonoff Residence DRB090289 / 25 minutes Nicole
Conceptual review of a minor exterior alteration (pool and fence)
1418 Moraine Drive/Lot 9, Block 2, Dauphinais-Moseley Filing 1
Applicant: Laurence & Ursula Nisonoff
ACTION: Conceptual, No Action
4. The Ritz-Carlton Destination Club Sales Office DRB090356 / 10 minutes Rachel
Final review of changes to approved plans (sign lighting)
288 Bridge Street/ Lots E, F, Block 5A, Vail Village Filing 1
Applicant: Fritzlen-Pierce Architects
ACTION: Approved
MOTION: DuBois SECOND: Plante VOTE: 5-0-0
5. Bridge Street Jewelers DRB090365 / 15 minutes Rachel
Final review of a minor exterior alteration (window)
286 Bridge Street/Lot D, Block 5A, Vail Village Filing 1
Applicant: Dana Scheer
ACTION: Approved with condition
MOTION: DuBois SECOND: Plante VOTE: 5-0-0
CONDITION:
1. The applicant shall remove or replace the existing exterior lighting with design review approval
required for replacement.
6. Product Update and Discussion / 15 minutes Rachel
7. Conceptual review of the Check Point Charlie replacement structure / 20 minutes George
STAFF APPROVED
Bloom Residence DRB090259 Nicole
Final review of a minor exterior alteration (stone veneer)
5197 Gore Circle/Lot 9, Block 3, Bighorn 5th Addition
Applicant: Martin Bloom
Jadlos Residence DRB090264 Bill
Final review of an addition (bedroom, family room, garage)
2810 Aspen Court/Lot 13, Re-subdivision of Tract E, Vail Village Filing 11
Applicant: KH Webb Architects
Dyroff Residence DRB090276 Bill
Final review of changes to approved plans (retaining wall)
1451 Buffehr Creek Road/Lot 6, Cliffside
Applicant: Matt Dyroff, represented by Nick Mayers
Maslak Residence DRB090290 Bill
Final review of changes to approved plans (landscaping, emergency generator)
1979 Sunburst Drive/Lot 12, Vail Valley Filing 3
Applicant: GPSL Architects
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Bell Tower Remodel DRB090299 Bill
Final review of changes to approved plans (fire pit)
201 Gore Creek Drive, Unit R-1/1-ot A, Block 5B, Vail Village Filing 1
Applicant: VAG Architects
Henninger Residence DRB090304 Nicole
Final review of a minor exterior alteration (retaining wall)
2516 Arosa Drive/Lot 10, Block C, Vail Das Schone Filing 1
Applicant: Dwight Henninger
Bednar Residence DRB090313 Rachel
Final review of a minor exterior alteration (pavers)
1730 Sierra Trail/Lot 21, Vail Village West Filing 1
Applicant: R & H Mechanical
Vail 21 DRB090319 Rachel
Final review of a minor exterior alteration (re-rooo
521 East Lionshead Circle/Lot 3, Block 1, Vail Lionshead Filing 1
Applicant: Plath Construction
Kjesbo/Nederlow Residence DRB090321 Nicole
Final review of an addition (bedroom and bathroom)
5111 Black Bear Lane/Lot 1, Gore Creek Subdivision
Applicant: KH Webb Architects
Terwelp/Santamaria Residence DRB090324 Nicole
Final review of a minor exterior alteration (re-rooo
4999 Main Gore Drive/Lot 10, Block 5, Bighorn 5th Addition
Applicant: Diane Terwelp
Wisenbaker Residence DRB090325 Bill
Final review of a minor exterior alteration (landscaping and stairs)
153 Beaver Dam Road/Lot 37, Block 7, Vail Village Filing 1
Applicant: Land Designs by Ellison
Johnson Residence DRB090327 Warren
Final review of a minor exterior alteration (landscaping)
1106 Hornsilver Circle/Lot 9, Block 6, Vail Village Filing 7
Applicant: Sherry Johnson
Rowe Residence DRB090329 Bill
Final review of a minor exterior alteration (re-rooo
4275 Columbine Way/Bighorn Terrace
Applicant: G & G Roofing
Village Center Condos DRB090330 Nicole
Final review of a minor exterior alteration (windows)
122 East Meadow Drive/Lot K, Block 5E, Vail Village Filing 1
Applicant: Tom Byrnes
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Vail Run Resort DRB090331 Warren
Final review of a minor exterior alteration (re-paint bus stop)
1000 Lions Ridge Loop/Lot C11, Lions Ridge Filing 1
Applicant: Vail Run Resort, represented by Cary Thompson
Forest International LLC Residence DRB090332 Jen
Final review of a minor exterior alteration (landscaping)
45 Forest Road/Lot 33, Block 7, Vail Village Filing 1
Applicant: A Cut Above Forestry
Baker Residence DRB090333 Rachel
Final review of a minor exterior alteration (crawl space)
4126 Columbine Drive, Unit A/Lot 16, Bighorn Subdivision
Applicant: Frank McKibben
Town of Vail Right-of-Way DRB090335 Warren
Final review of a minor exterior alteration (landscaping)
1200 Block North Frontage Road West
Applicant: Town of Vail
Giordano Residence DRB090336 Bill
Final review of changes to approved plans (outdoor grill)
1107 Vail Valley Drive/Lot 7, Block 6, Vail Village Filing 7
Applicant: Nedbo Construction
Arrabelle DRB090337 Nicole
Final review of changes to approved plans (rooo
675 Lionshead Place/Lot 2, Block 1, Vail Lionshead Filing 3
Applicant: Matt Lydens
East Vail Realty Holding LLC Residence DRB090338 Rachel
Final review of a minor exterior alteration (re-paint)
4768 East Meadow Drive/Lot 1, Block 7, Bighorn 5th Addition
Applicant: Carl Cocchiarella
Jacqueline E Irwin Revocable Trust Residence DRB090339 Bill
Final review of a minor exterior alteration (deck)
641 West Lionshead Circle, Unit 421/1-ot 8, Block 1, Vail Lionshead Filing 3
Applicant: Jacqueline Irwin
Town of Vail Public Works DRB090340 Nicole
Final review of new construction (greenhouse)
1309 Elkhorn Drive/Unplatted
Applicant: Town of Vail, represented by Todd Oppenheimer
Red Sandstone Creek DRB090341 Rachel
Final review of a minor exterior alteration (repaint)
955 Red Sandstone Road/Lions Ridge Filing 1
Applicant: Red Sandstone Creek HOA
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Stevens Residence DRB090342 Jen
Final review of a minor exterior alteration (landscaping)
2518 Arosa Drive/Lot 9, Block C, Vail das Schone Filing 1
Applicant: A Cut Above Forestry
Ptarmigan Townhomes DRB090343 Warren
Final review of a minor exterior alteration (landscaping)
1975 Placid Drive, Unit 38/1-ot 38, Vail Village West Filing 2
Applicant: Ptarmigan Townhouse Association
Vail Valley Medical Center Ambulance Building DRB090344 Warren
Final review of a minor exterior alteration (re-rooo
181 West Meadow Drive/Lot E, Vail Village Filing 2
Applicant: TCC Roofing
Alphorn Condos DRB090345 Warren
Final review of a minor exterior alteration (repaint)
121 West Meadow Drive/Lot D2, Resubdivision Lot D Vail Village Filing 2
Applicant: Carl Cocchiarella
Four Seasons DRB090347 Nicole
Final review of a sign (temporary site development)
1 Vail Road/Lots B& C, Vail Village Filing 2
Applicant: Hyder Construction
Walker Residence DRB090350 Warren
Final review of a minor exterior alteration (re-rooo
765 Potato Patch Drive, Unit 31/1-ot 33, Block 1, Vail Potato Patch
Applicant: Douglas Walker
Goldman/Cheney Residence DRB090354 Nicole
Final review of changes to approved plans (landscaping)
4220 Spruce Way/Lot 3, Block 7, Bighorn 3~d Addition
Applicant: Eco Irrigation & Landscaping
Nancy Dedman Trust Residence DRB090361 Bill
Final review of a minor exterior alteration (outdoor fire pit)
325 Forest Road, Unit A/Lot 18A, Block 7, Vail Village Filing 1
Applicant: JP Sunderland
Village Inn Plaza DRB090367 Bill
Final review of a minor exterior alteration (plaza pavers and stairs)
100 East Meadow Drive/Lot O, Block 5D, Vail Village Filing 1
Applicant: Jonathan Staufer
Gartner Residence DRB090368 Bill
Final review of a minor exterior alteration (re-rooo
1179 Sandstone Road/Lot 3, Block 1, Lion's Ridge Filing 1
Applicant: Beck Building Company
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Baker Residence DRB090355 Warren
Final review of a minor exterior alteration (landscaping)
4126 Columbine Drive, Unit A/Lot 16, Bighorn Subdivision
Applicant: Ellen McKibben
Sutphin Residence DRB090363 Nicole
Final review of a minor exterior alteration (stairs)
4842 Meadow Lane/Lot 10, Block 7, Bighorn 5th Addition
Applicant: Dirk Sutphin
Illingworth Residence DRB090358 Warren
Final review of a minor exterior alteration (landscaping)
5112 Grouse Lane, Unit B/Lot 8, Vail Meadows Filing 1
Applicant: Don Illingworth
David Residence DRB090328 Warren
Final review of minor exterior alteration (landscaping)
4054 Bighorn Road/Lot 2, Bighorn Subdivision
Applicant: Timothy and Beverly A. David, represented by A Cut Above Forestry
2379 Chamonix Lot LLC Residence DRB090352 Nicole
Final review of a minor exterior alteration (extension of approval)
2379 Chamonix Lane/Lot 15, Block A, Vail Das Schone Filing 1
Applicant: Tom Carrigan
Vail/Lionshead Corp (Antlers Condominiums) DRB090369 Jennifer
Final review of a minor exterior alteration (landscaping)
680 Lionshead Place/Lot 3, Block 1, Vail Lionshead Filing 3
Applicant: Vail/Lionshead Corp, represented by Tom Schlader
Gottlieb Residence DRB090357 Warren
Final review of a minor exterior alteration (landscaping)
3021 Booth Falls Road/Lot 15, Block 1, Vail Village Filing 13
Applicant: John E. and Lynn C. Gottlieb
STAFF DENIED
The Ritz-Carlton Destination Club Sales Office DR090370 Rachel
Final review of a sign (plaques on stairs)
288 Bridge Street/Lot E, F, Block 5A, Vail Village Filing 1
Applicant: Kevin Roth
The applications and information about the proposals are available for public inspection during regular office
hours in the project planner's office, located at the Town of Vail Community Development Department, 75
South Frontage Road. Please call 479-2138 for information.
Sign language interpretation available upon request with 24 hour notification. Please call 479-2356,
Telephone for the Hearing Impaired, for information.
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PLANNING AND ENVIRONMENTAL COMMISSION
i~. September 14, 2009
1:OOpm
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TOWN COUNCIL CHAMBERS / PUBLIC WELCOME
75 S. Frontage Road - Vail, Colorado, 81657
MEMBERS PRESENT MEMBERS ABSENT
Slt@ VISItS: a
1. Mueller Residence - 1550 Matterhorn Circle
20 minutes
1. A request for a final review of a variance from 12-13-4, Requirements by Employee Housing Unit
Type, Vail Town Code, pursuant to Chapter 12-17, Variances, Vail Town Code, to allow for
increased Gross Residential Floor Area, located at 1550 Matterhorn Circle/Unplatted, and setting
forth details in regard thereto. (PEC090024)
Applicant: Wolfgang Mueller V1~
Planner: Bill Gibson `
ACTION: ~
MOTION: SECOND: VOTE:
30 minutes
2. A request for a recommendation to the Vail Town Council on a proposed major amendment to
Special Development District No. 39, Crossroads, pursuant to Article 12-9A, Special
Development District, Vail Town Code, to allow for an additional dwelling unit, located at 141 and
143 Meadow Drive/Lot P, Block 5D, Vail Village Filing 1, and setting forth details in regard
thereto. (PEC090026)
Applicant: Solaris Property Owner, LLC, represented by Mauriello Planning Group, LLC
Planner: Warren Campbell
ACTION:
MOTION: SECOND: VOTE:
20 minutes
3. Report to the Planning and Environmental Commission of an administrative action approving a
request for a minor amendment to SDD No. 17 Ramshorn, pursuant to Section 12-9A-10,
Amendment Procedures, Vail Town Code, to allow for a reduction of Gross Residential Floor
Area and changes to the site and landscape plans, located at 416 Vail Valley Drive/Lot A, Block
3, Vail Village Filing 5 and Tract F-1, Vail Village Filing 5, and setting forth details in regard
thereto. (PEC090025)
Applicant: Fritzlen Pierce Architects
Planner: Nicole Peterson
ACTION:
MOTION: SECOND: VOTE:
5 minutes
4. A request for a work session to discuss prescribed regulations amendments, pursuant to Section
12-3-7, Amendment, Vail Town Code, to Title 12, Zoning Regulations, Vail Town Code, and
setting forth details in regard thereto. (PEC090017)
Applicant: Town of Vail
Planner: Rachel Friede
ACTION: Table to September 28, 2009
MOTION: SECOND: VOTE:
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5 minutes
5. A request for a final recommendation for the adoption of the Frontage Road Lighting Master
Plan, an element of the Vail Transportation Master Plan, and setting forth details in regard
thereto. (PEC090014)
Applicant: Town of Vail, represented by Tom Kassmel
Planner: Bill Gibson
ACTION: Table to September 28, 2009
MOTION: SECOND: VOTE:
5 minutes
6. A request for a final recommendation to the Vail Town Council for the establishment of a new
special development district, pursuant to Article 12-9A, Special Development (SDD) District, Vail
Town Code, located at 303 Gore Creek Drive, Units 7 through14 (Vail Rowhouses)/Lots 7
through 13, Block 5, Vail Village Filing 1, and setting forth details in regard thereto. (PEC090022)
Applicant: Christopher Galvin, represented by K.H. Webb Architects
Planner: Bill Gibson
ACTION: Table to September 28, 2009
MOTION: SECOND: VOTE:
:a
:a
:a
7. Approval of August 24, 2009 minutes
MOTION: SECOND: VOTE:
8. Information Update
Lionshead Transit Center Update - Tom Kassmel
9. Adjournment
MOTION: SECOND: VOTE:
The applications and information about the proposals are available for public inspection during regular
office hours at the Town of Vail Community Development Department, 75 South Frontage Road. The
public is invited to attend the project orientation and the site visits that precede the public hearing in the
Town of Vail Community Development Department. Please call (970) 479-2138 for additional information.
Sign language interpretation is available upon request with 24-hour notification. Please call (970)
479-2356, Telephone for the Hearing Impaired, for information.
Community Development Department
Published September 11, 2009, in the Vail Daily.
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MUT VAIL TOWN COUNCIL AGENDA MEMO
MEETING DATE: September 15, 2009
ITEM/TOPIC: Municipal Court Update.
PRESENTER(S): Buck Allen
ATTAC H M ENTS :
Municipal Court Update
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TO: Mayor Cleveland and Members of the Vail Town Council
FROM: Buck Allen
Date: September 9, 2009
RE: Municipal Court Update
I appreciate the opportunity to update you on the Court's activities for the year. The
topics to be discussed are as follows:
A. Overview of Court Operations
1. Three general sessions of court per month
2. Two juvenile and animal control sessions
3. Jury trials as required
B. Cost saving efficiencies
1. Staff consists of the Court Administrator and a part time clerk
a. The part time clerk works in peak times and not full time year round
2. This summer an intern did a bench warrant purging proj ect resulting in
significant savings
3. Continued use of automatic traffic point reduction with prior payment
C. Broad trends throughout mountain towns
1. Vail's bear ordinance and it's enforcement has been effective
2. Lack of respect for race
3. Lack of respect for religion
4. Aggressive juvenile behavior
5. Increased violence
6. Drinking patterns
7. Epic Pass impact
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MUT VAIL TOWN COUNCIL AGENDA MEMO
MEETING DATE: September 15, 2009
ITEM/TOPIC: Discussion of the First reading of the 2010 Budget Ordinance No. 19, Series
2009.
PRESENTER(S): Kathleen Halloran
ACTION REQUESTED OF COUNCIL: Discuss the first reading of the 2010 Budget
Ordinance No. 19, Series 2009, in preparation for approval during the evening session.
BACKGROUND: The 2010 proposed budget has been adjusted to reflect changes suggested
by Council during the September 1st review.
STAFF RECOMMENDATION: Staff recommends that the Town Council approves Ordinance
No. 19, Series of 2009, upon first reading this evening.
ATTAC H M ENTS :
2010 Proposed Budget - lst Reading
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MEMORANDUM
To: Town Council
From: Stan Zemler, Judy Camp, Kathleen Halloran
Date: September 10, 2009
Subject: 2010 Draft Operating Budget
The attached information has been updated to reflect changes made based on
feedback during the September 1St work session.
Specifically, the following adjustments have been made:
1) Real Estate Transfer Tax (RETT) revenue has been adjusted to reflect a
forecasted decrease of $1 million in 2009. This forecast affected later
years (for example, 2010 RETT collections are budgeted flat with 2009,
and later years' increases are based on 2010). The impact to the RETT
fund was an annual reduction averaging $325,000 over the next five
years.
2) Property tax revenue was updated for an increase of $200,000 in
projected revenue based on a preliminary certification of values received
from the County assessor's office. Only base property tax revenue was
included in our proposed budget; taxes due to the town for abatements
were not included to remain conservative in light of the potential for future
appeals.
3) Council requested to see more detail on employee healthcare costs over
the past few years, including deductible amounts, co-pays, etc. Please
refer to page 13 for a detailed breakout. With all costs included, the town
aims for a cost-share percentage of 25% to the employee and 75% to the
town. Each employee's cost will vary depending on which plan they
participate in and the number of covered participants (single versus family
coverage).
4) Council directed staff to scrutinize all capital projects and budget only the
most essential. The capital projects budgeted in both the Capital Projects
Fund and the RETT Fund undergo annual review during the budget
process. The outer years serve as a plan identifying requested projects,
or projects based on scheduled repair/maintenance/replacement.
Staff has made the following adjustments to the capital plan in both the
Capital Projects Fund (page 26) and the RETT Fund (page 29). All
changes are highlighted in orange within the fund statements.
• Neighborhood Road Reconstruction (Capital): The reconstruction
of Vail Valley Drive ($1.8M) will be deferred until 2011. The
reconstruction of Mill Creek Circle ($1.1 M) remains in the budget to
coincide with work being done by Eagle River Water and Sanitation
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District. The corresponding widening of Vail Valley Drive ($850K)
for pedestrian/bike paths budgeted in the RETT fund has also been
delayed until 2011 (with $75K in 2010 for design and $775K in
2011 for construction).
• The balance accumulated for I-70 noise projects (Capital) has been
split between 2010 and 2011. $251 K remains in 2010 for potential
work on an East Vail berm, and $500K was pushed to 2011.
Annual appropriation of $250K begins again in 2012.
• Frontage Road Bike Lanes / Trails (RETT): The widening of road
shoulders from Blue Cow Chute to East Vail and from the Vail
Mountain School to the East Vail exit ($3.4M over two years) has
been deferred until 2011 / 2012.
• Main Vail roundabout concrete apron (RETT) has been delayed
until 2012 ($130K). Although this project would eliminate seasonal
repairs to the turf areas, this is not a necessity at this time.
• Recreation path maintenance (RETT) has been reduced by
approximately $40,000 due to the recent completion of numerous
recreation path projects. However, several paving, shouldering,
signage and striping projects remain.
• Trailhead Improvements (RETT) of $24,000 has been eliminated
because this is an item that can be temporarily suspended.
The above adjustments result in a deferral of capital expenditures
totaling $5.6 million for the proposed 2010 budget.
Red Sandstone Park renovation was a project questioned by Council that
staff recommends keeping in the 2010 budget. The park has several
safety concerns as well as numerous maintenance requirements and
significant ADA compliance issues. Staff is asking to keep the budget in
tact, but suggests delaying construction until the later part of 2010. If
revenue collections require additional cuts, the project could be delayed
as needed.
Federal Grant revenue in the Capital Projects Fund was updated to reflect
$120K that will be received in 2009 and $2.5M expected in 2010. Original
projections were $1.4M in 2009 and $1.OM in 2010. This grant revenue
will be transferred to the Vail Reinvestment Authority as it relates to a new
transit center (as shown in capital expenditures). The net effect to the
Capital Projects Fund is zero.
5) Our General Liability / Property Casualty insurance quote came in lower
than anticipated, for a savings of $23,344 in the General Fund.
6) Staffing reductions: Community Development reduced headcount for a
planner position during 2009. This reduction has been reflected in 2010
and beyond.
B
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~
TOWN ~
~
PROPOSED 2010 BUDGET
September 15, 2009
First Reading
9,1s,z0o9
4-1-3
Town of Vail
Proposed 2010 Budget
Table of Contents
2010 Budget Highlights 1
This is a verbal summary of the key assumptions, changes, and results
of the 2010 proposed Budget.
Major Revenue Analysis 8
Summary of Changes in Personnel 9
Ten-Year Summary of Budgeted Positions by Department 10
Employee Benefits Summary 12
This report shows the list of employee benefits by percentage and costs.
General Fund Revenue and Expenditures 14
This schedule shows the major revenue and expenditures by category
In the General Fund
Contributions and Special Events 16
Proposed expenditures for the 2010 budget.
Capital Plan Summary 25
This summary provides project costs grouped by type of capital project (i.e. "Roads")
Capital Projects Fund Revenue and Expenditures 26
This schedule shows revenue by type and expenditures by project
in the Capital Projects Fund for 2008, 2009 and proposed 2010.
Real Estate Transfer Tax Fund Revenue and Expenditures 29
This schedule shows revenue by type and expenditures by project in the RETT
Fund for 2008, 2009 and proposed 2010.
Marketing Fund Revenue and Expenditures 31
Debt Services Fund and Expenditures 31
Heavy Equipment Fund Revenue and Expenditures 32
Dispatch Services Fund Revenue and Expenditures 33
Conference Center Fund Revenue and Expenditures 34
Health Insurance Fund Revenue and Expenditures 34
9iisizoo9
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TOWN OF VAIL
2010 BUDGET PROPOSAL
GENERAL AND RELATED FUNDS
The Town of Vail 2010 budget proposal presented in this document reflects the town's
vision to be the premier mountain resort community in a fiscally responsible manner.
During 2009, the budget was adjusted for reduced revenue projections as well as
significant reductions in expenditures. Specifically, the revenue budget has been
reduced by $3.0 million, and operating expenditures have been cut by $2.9 million.
Capital projects in both the Capital and RETT funds have been deferred to later years, or
in some cases will be completed early due to cost savings. In June, Council agreed to
use the $3.2 million of surplus from 2008 to support ongoing operations in 2009 and
2010. This will allow the town to maintain current service levels. During the budget
process for 2011, staff will propose additional changes to operations in order to function
within annual revenues.
This document has been updated to reflect changes made in the General Fund, Capital
Projects Fund and the Real Estate Transfer Tax (RETT) Fund. All changes in this memo
are in gray, and are highlighted in orange within the fund statements (pages 14 and 26 -
30).
REVENUE
The town's 2010 budget is funded by a projected $46.7 million net revenue budget.
Net revenues exclude inter-fund charges and transfers. 2010 projected revenues are a
11.0% increase from the 2009 forecast and a 19% reduction from 2008. (See page 8 for
the Major Revenue Analysis). The below chart identifies the various sources of town
revenue:
WHERE THE MONEY COMES FROM
2010 Proposed Net Revenue $46.7 million
Rent, Fines &
Miscellaneous
7%
Earnings on Investments
Charges for Services
3%
Transportation Centers
120o Sales Tax
35%
Intergovernmental
Revenue
10%
Licenses and Permits
2%
Real Estate Transfer Tax Property and Ownership
9%
Ski Lift Tax and Use Tax Tax
Franchise Fees 1% 11%
9%
1
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4-1-5
Sales Tax will produce approximately 35% of annual revenue for 2010. The $16.6
million of sales tax projected is flat with the 2009 budget, and a 15% decrease from 2008
collections.
Real Estate Transfer Tax collections of $4.3 million represent 9% of total annual
revenues. Since 2004, we have separated RETT revenue into two categories:
collections from major redevelopment projects (such as Arrabelle, Four Seasons, Ritz
Carlton Residences, etc.) and "base" collections, which represent all other real estate
transactions. This separation allows for more accurate trending. "Base" collections are
projected flat for 2010, and collections from major redevelopment are budgeted at an
increase with the assumption that the Four Seasons, Ritz Carlton Residences and
Solaris will begin sales during 2010.
Property and Ownership Tax of $5.0 million will generate 11 % of total revenues for 2010.
The current base mil levy is 4.69 and constitutes 10% of the average taxpayer's property
tax bill. The property tax projection was increased by $200,000 based on the August '09
report received from the County assessor. Ownership tax was budgeted flat with 2009.
Parking revenue from the transportation centers is projected at $5.4 million for 2010, or
12% of total revenues. This projection is flat with the 2009 budget.
Ski Lift Tax and Franchise Fees total $3.1 million and $1.1 million, respectively for 2010,
virtually flat with the 2009 budget. These revenues represent 9% of the total annual
revenue.
EXPENDITURES
The town's expenditure budget for 2010 is $48.4 million excluding inter-fund transfers
and charges. This is a 15.4% decrease from the 2009 amended budget.
Sixty-eight percent of the expenditures are to provide municipal services and thirty-two
percent to fund capital improvements including debt service.
WHERE THE MONEY GOES
2010 Proposed Expenditures $48.4 million
Debt Service, 5%
Capital Improvements, Municipa Servi Personnel, 45%
27% 6 /o
Materials & Services,
19%
Contributions,
Marketing & Special
Events, 4%
2
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4 1 6
Within municipal services, 45% of spending is related to staffing costs. These costs
include salary expense, overtime, and benefits such as health insurance, disability
coverage, worker's compensation, pension, life insurance, unemployment and Medicare.
The town's operations are supported by 287 full time equivalent (FTE) positions in 2010,
down from 300 at the beginning of 2009. Of these, 220 are full-time regular employees.
During 2009, the town reduced a net of 12.6 FTEs. The only additions to the 2010
proposed budget are two dispatch services positions which will be externally funded by
the E911 Board. The town is proceeding with a federal "COPS" grant, which will fund
one police office for three years (four year commitment). This grant will fund a position
that has been previously budgeted, but is currently vacant. Please refer to page 9 for a
detailed explanation of FTE changes, and page 10 for a 10 year history of the town's
FTE count.
Employee benefits are projected at $5.7 million, representing 36.3% of salary expense
for 2010 (please refer to page 12 for a breakout of employee benefits). The largest
single component of benefit cost is health insurance at 43%, followed by pension
contributions at 38%.
BENEFIT COSTS
By Category
Wellness Benefit
Medicare 3%
4%
Health Insurance
43%
Pension
38%
Life, Disability, and
Workers' Unemployment
Compensation Insur~ance
7 /o
Insurance
5%
The town is self-insured and has managed rising benefit costs by increasing healthcare
contributions paid by both the town and the employee, utilizing forfeited pension benefits
to offset pension contributions, and using $150,000 of reserves in the 2010 Health
Insurance Fund to offset an 8% trend in expected claims experience. The reserve will
be maintained at a healthy level, and is adequate to cover 47% of annual claims
expense (guideline is normally 35%). See page 34 for a detailed fund statement for the
Health Insurance Fund.
While the above narrative summarized the overall proposed town financial outlook for
2010, the following provides an explanation of budgetary assumptions for each fund:
3
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GENERAL FUND
The General Fund supports the town's basic municipal operations. The attached
General Fund proposed budget requires the use of only $139,124 of the $3.2 million
surplus, which results in a projected fund balance of $22.0 million at the end of 2010,
representing 76% of annual revenues. 35% was the Council directive in prior years as
the minimum fund balance during redevelopment.
REVENUE - $28,967,715
The General Fund's primary source of revenue is sales tax followed by parking, property
and ownership tax, and lift tax.
Sales Tax - $10,126,000
In this budget proposal, 61% of the town's 4% general sales tax is allocated to the
General Fund. The remaining 39% is allocated to the Capital Projects Fund. This split
is the same percentage approved in the 2009 original budget. However, by Charter,
approval of this budget will require an affirmative vote by five out of seven Council
members (a super majority) because less than 50% of the sales tax revenue will be
dedicated to capital acquisition and improvements. 2010 sales tax revenue is
projected to be flat with the 2009 budget. 2009 is currently budgeted at a 15%
decrease from 2008.
Property Tax, Parking Revenue, Ski Lift Tax and Franchise Fees budgetary
assumptions were discussed above, in the Revenue section.
Licenses and Permit Fees - $732,200
The largest component of licenses and permits is construction permit fees, which
includes building, mechanical, plumbing, and electrical permits. The 2010 budget for
construction permits is projected at a 45% decrease from 2009 due to limited
construction activity.
EXPENDITURES - $29,106,839
During the budget process, the town manager directed the following goals:
• 0% increase to operations
• 0% performance-based merit pool for salaries & wages
• Maintain benefits cost at 40% or less of full-time employee total wages
All three goals were met or exceeded. Departmental expenditures came in at a
decrease of 7.0% compared to the original 2009 budget and a decrease of 0.7%
compared to the amended 2009 budget for operating expenditures. The departments
made additional reductions which resulted in a total decrease in spite of additional
charges for loading and delivery of $75,000 and a 6% increase in utilities ($65,000).
Charges to the departments for fleet maintenance and replacement increased 5%
($132,500) due to the uncertainty of fuel costs. Total personnel costs are proposed at a
0.9% decrease, and the cost of benefits for full-time employees came in under the goal
in spite of an overall increase of 0.7 percentage points for a total of 36.3% of wages
(page 12). All of the above result in total expenditures for the General Fund at a
decrease of 0.7% from the 2009 amended budget.
4
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ais
Because expenditures exceed revenues for 2010, staff is proposing to use $139,124 of
the $3.2 million surplus from 2008 as agreed upon by Council in June.
Council contribution requests are included in this proposal so that Council can review
them as a part of the entire budget and evaluate financial impact to the town. Of the
$2.0 million in funding requests, $1.6 million is recommended by staff (flat with 2009).
Currently, funding for Council contributions is included in the proposed budget at this
level. Please refer to pages 16-24 for detailed information regarding Council
contributions.
CAPITAL PROJECTS FUND
REVENUE - $10,459,515
Sales tax is a primary revenue source for capital projects. For 2010, $6,474,000 or 39%
of the town's projected sales tax revenue is allocated to the Capital Projects Fund. This
is the same split used in the 2009 original budget.
Federal grant revenue of $2.5M is included, however that money is restricted to use
toward a transit center and is offset by the same amount of expenditure, currently shown
as a transfer to the Vail Reinvestment Authority. An additional $28,500 of grant money
has been awarded to the police department for the LiveScan Interface software, which
links the town's software data to other agencies.
The sale of the Arosa Drive duplex employee housing units is included in 2010, for a
total of $770,000. This will reimburse the town for construction costs incurred in 2009,
also budgeted at $770,000.
Use Tax collections are budgeted at $500,000, flat with the 2009 amended budget. No
major projects are assumed.
EXPENDITURES - $11,578,713
In addition to a debt service payment totaling $2.3 million, noteworthy projects for 2010
include:
• Annual capital maintenance of town facilities, parking structures and streets
totaling $1.8M.
• Neighborhood road reconstruction of $1.1 M for Mill Creek Circle to correspond
with a project to be completed by the Eagle River Water and Sanitation District.
Road reconstruction of Vail Valley Drive was put on hold until 2011.
• Replacement of 6 town buses ($2.2 million).
• Annual budget of $500,000 for the purchase or buy-down of employee housing
• Transfer of federal grant money for the transit center to the Vail Reinvestment
Authority (shown both in revenue and expense): $2.5M
The Capital Projects fund is projected to have a fund balance of $3.6M at the end of
2010, not including unfunded projects (West Vail Fire Station).
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REAL ESTATE TRANSFER TAX (RETT) FUND
REVENUE - $4,818,826
The primary revenue source for this fund is the 1% real estate transfer tax, accounting
for $4,283,000 in projected revenue for 2010. Base transactions are budgeted flat
compared to the 2009 forecast however preliminary sales from the Four Seasons, Ritz
Carlton Residences and Solaris contribute to the overall increase. Although all three
projects are scheduled for completion by July, 2010, budgeted revenue is based on only
25% of units selling, at 80% of current list price.
EXPENDITURES - $5,129,905
Use of the RETT Fund is restricted by ordinance to parks, recreation, open space, and
environmental sustainability. In addition to ongoing capital maintenance items and
park/path development of $2.5M, noteworthy projects for 2010 include:
• Continued master planning for Ford Park, including parking survey work ($1.OM).
• Improvements to VRD-managed assets totaling $690K. Significant projects
include improvements to the golf clubhouse, tennis court repairs, and ADA
access for both the clubhouse and youth services facility.
• Reconstruction of the Red Sandstone Park and Playground ($439K).
• Continuation of Forest Health projects ($265K).
• Environmental Sustainability programs ($250K).
The RETT fund is projected to have a fund balance of $5.1 million by the end of 2010.
VAIL MARKETING FUND
Business license fees provide the revenue for this fund, which is restricted to marketing
Vail. Revenue is expected to be down less than one percent compared to 2009.
Expenditures for marketing through the Commission on Special Events (CSE) are flat at
$280,000.
DEBT SERVICE FUND
This fund is used to manage principal and interest on the town's outstanding debt.
Funds are transferred from the Capital Projects Fund to meet annual debt service
requirements and to cover the next upcoming principal and interest payments on the
2002B and 2008 bonds. All debt (principal balance of $6.3M at 12/31/09) is scheduled
to be repaid by the end of 2012.
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a 1 10
HEAVY EQUIPMENT FUND
This is an internal services fund that manages the maintenance and repair of town
vehicles and equipment and the purchase of replacement vehicles other than buses and
fire trucks. Costs are charged back to departments based on their use of the vehicles
and equipment. The 5% increase in charges back to the departments is attributable to
the uncertainty of fuel costs in 2010 (during 2009, the fuel budget was reduced
significantly).
DISPATCH SERVICES FUND
This is an enterprise fund, e.g., more than half of its revenue is from sources outside of
the town, managing emergency communications for all of Eagle County. The county
and 911 Board currently funds seven dispatcher positions and a systems engineer. In
2010, this will increase to nine dispatchers and a system engineer.
CONFERENCE CENTER FUND
This fund was established in 2003 to account for a 1.5% public accommodations tax and
a.5% sales tax imposed by election for the purpose of building and operating a
conference center in the town. These taxes were rescinded by election in November of
2005. A TABOR election is required to release Conference Center funds for any
purpose. The fund balance is projected to be $9.4M by the end of 2010.
HEALTH INSURANCE FUND
This internal services fund manages the costs of providing health and short-term
disability insurance to employees. Net costs are charged to departments as employee
benefits. Since the town is self-insured on these items, a sufficient fund balance is
maintained to absorb extraordinary claims experience. Claims over $75,000 per person
are covered by an indemnity "stop loss" insurance product. Although increasing
healthcare costs are shared with employees, staff has recommended use of $150,000 of
fund balance to help offset the anticipated increase in medical claims for 2010.
7
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Major Revenue Analysis
2010 Budget
2005 2006 2007 2008 2009 2009 2010 2011
Actual Actual Ac[ual Actual Budget Forecas[ Proposed Projection Commen[s
vs.'08 acwel vs.'OS acwal 'm vs.'09 amanti a. vs. 2010
General Sales Taz 16,791,157 17,986,796 18,913,138 19,631,366 19,400.000 16.600,000 16,600,000 17,430.000 2009 collections reduced by 15%; Rat in 2010:5% increase in 2011
7.8% 7.1 % 5.2% 3B% -1 .2'% -'IS.r.K 0.0% 5.0c,
RETT Tax 6,206p54 6,239,744 6,536,118 9,091,917 6,241,000 2,420,000 4,283,000 3,561,000 Pro)ection for 2009 reauced, mis change also alterea the 2010 -2o1a projections
28.0% 0.51/1 1 .7% 39.1% -31-73./.% 77.0% -16.9%20101 nGludeSintialSaleSOfSolafiS.RitZandFour Seasonsestimatedat25%
oPtotal units available, at 8091. of the currently listed price.
Parking Revenue 3,651.537 4.007.334 4.514,392 4705,985 5,680,744 5,432744 5,432.744 5,622900 2009 reduced for pass sales 2010 Flat with'09: 2011 35°o increase
11.1% 97% 12.7% 1 .2% 20.7% 154 % 0.0%i 3.5%
Property Taz Revenue 2.468,978 2,750,693 2,819,823 4,092,056 4.110,000 4,110,000 4,830,647 4,830,647 Updated based on August'09 reportfrom CounTy assessor;
0 .1'/ 11 11/1, 25 / 15.1 / 0 .1 'G, a<% 17.5'/ o o/ did not indude potential abatement mils as a safeguard against future appeals
Lik Taz Revenue 2,777,698 2,975,097 3,039,619 3,277,703 3,190,000 3,115,000 3,115,000 3,193,000 2009 based on YTD ac[ual and assumes remainder of year to be flat with
11.3 % 7.1 % 22% 7.8 % -27 % -5.0% 0 0% 25% 2008 (net 5% decr); 2010 Flat with 2009 and 2011 slight increase of 2.5%
Constructlon Fees 2,466954 3.481.989 4.992752 3799,444 1,681250 1,261,250 673250 673,250 Reduced based on slowdown of redevelopment activiry; No major
533c, 11.2%~3.~%-23.9% -55.8c, -66.8%-46.6%, 0.0%, IedeVelopmentpYOjeCtsassumedfDl'2010o12011
Construction Use Taz - - - 608.483 1.000,000 500,000 500,000 500.000 Reduced hased on slowdown of redevelopment activiry; No major
N/A 61.3 % -17.8 % 0.0 % 0.0 % fedeVelopment projeGts assUmed for 2009 thYU 2011
Other Taxes 1,251,928 1.367,139 1,399739 1.644.975 1,298,719 1,333,719 1.315200 1,341,760 County sales tax, Road & Bridge. Hwy users revenue, etc.
-02'/ 92'% 2n,/ 17.5/. -21 0'/ -18.9ti -tf'/ 2.0/
Federal I County Grants 19.500 1,739.052 59.542 - 1,400.000 120.834 2.590,015 1.515.000 $120K in'09 and $2.5M in'10 for transit center. 2010 COPs Grant S82K
NA N/A NIA NIA NIA NIA 20 <3 < o -ats% and 528.5K pollce LlveScan software; 2011: buses S600K.
bridge reconsVUCCion S828K and COPS Grant $87K
Earnings on lnvestments 1,112,872 2,133,315 2,585,412 1,478,466 985,111 298719 240,200 354,906 2009 based on .5% return on fund balances; 2010 flat but reduced fund
119.3% 91.7% 21.2% 33.n/ -79 ,8/ -19.6% 47.8% balanGeS:2011 basedon 1% rehlYn
Ren[al Income 780,214 827,280 897,958 949.961 795.300 906,382 894.124 905.000 2009 increase due to additional employee units to renT. 2010 and 2011 flat
-3.0% 6.01/1 8.5% 5B% -'16.3"/0 -e,6% -1.c/ l.2% With2009
E911 and Interagency Dispatch 1,165,164 1,337,583 1,528.608 1.657.622 1.814,512 1,846,415 1,916.339 1,956,776 Incl. adding 1 FTE inid-year 2009 and 1 inore FTE 2010 (funded by E911)
7.1 % 1r.,81/1; 11 ,3'% 8.1%. 9.5% 11.r.1/1; 3,8/ 21'% OtherwiSe,2010intel'agenGyGhargeSflatWith2009:1.5% inCYeaSefoY2011
All Other Revenue 10250.560 5.317.935 7.558.115 7.080.720 3,348.558 4,169.534 4,345,064 3,741,195 20051ncluded $4M Conference Center collectlons & 52M [Droject relmb.
17.o% 18 ,1 / 121 / -63/ 52]% -e1,11/1,1 .2% i2007 Induded S1.2M recreatlon ammenltles and S1.3M projectreimb.
2008 Included over S1 M of project relmbursement and $500K in Enployee
Total Revenue 48.941716 50,163,958 54,845217 58.018.698 50.945J94 42114.597 46735.583 45,625.434 Housing Fee-in-Lieu
% comparndtoPriorYear 11A% 2.5% 93 % 5.8%-122% 27.4% 11.0% -2?I%
9 ~ 1 _1 i2009
8
4-I-]2
Town of Vail 2008 Budget
Summary of Changes in Personnel
From 2009 Original Budget to 2010 Budget
2009
Changes Comments
Full-time Regular Positions
Transit - Buses (2.00) Reversed the conversion of 2 seasonals to full-time employees
Community Development (1.00) Reduced planner position
Fleet Maintenance (1.00) Converted full-time journey mechanic to summer seasonal
(4.00)
Fixed Term / Externally Funded
Community Development (3.50) Building inspector, plans examiner, Sr. Planner and Admin support
Fire (2.00) Fire inspectors
Police (3.00) CEO
Capital projects (1.50) Engineer and .5 streetscape inspector
Dispatch 2.00 E911 funding two additional dispatch positions
(8.00)
Seasonal Positions
Public Works Street Mtce (0.96) Remove 2 seasonals
Parks - Landscaping (1.44) Remove 3 seasonals
Transit - Buses 1.76 Reversed the conversion of 2 seasonals to full-time employees
Fleet Maintenance 0.25 Converted full-time journey mechanic to summer seasonal
Community Development (0.25) Removed Planning Intern
(0.64)
Total Changes to FTE Count: (12.64)
9
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4 1 13
TOWI OF VA[L 20U9 6GDGGT
TEN-YEAR SUMMARY OF BUDGETED POSITIONS BY DEPARTMENT
2010
Positions
Department 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 Change
Full-Time Regular Positions - Funded by TOV
Town Officials 6.50 7.10 7.10 6.50 6.90 6.90 7.06 6.23 6.23 6.23 0.00
Administrative Services 18.45 18.00 18.00 18.00 19.15 18.15 19.68 21.02 20.35 20.35 0.00
Community Development 14.00 15.00 15.00 14.00 13.85 13.85 15.18 15.18 17.85 16.85 (1.00)
Fire 16.00 18.20 18.20 18.00 18.00 18.00 18.00 22.00 2125 21.25 0.00
Police and Communications 6125 60.25 61.75 5425 56.25 54.25 54.50 54.50 54.50 54.50 0.00
Library 8.75 8.75 8.75 6.38 6.38 6.38 6.63 6.63 6.55 6.55 0.00
Public Works, Streets & Roads, L 30.00 29.00 29.75 29.75 3125 31.75 31.75 31.75 30.80 30.80 0.00
Transportation & Parking 28.50 28.50 28.50 27.50 30.50 31.00 31.00 31.00 33.00 31.00 (2.00)
Fleet Maintenance 13.00 13.00 13.00 13.00 13.00 13.00 13.00 13.00 13.00 12.00 (1.00)
Facility Maintenance 21.50 21.50 20.50 20.50 20.00 20.00 20.00 20.00 20.00 20.00 0.00
Capital Projects 1.00 1.00 1.00 1.00 1.00 0.00 0.00 0.00 0.00 0.00 0.00
Total FTE's - Full-Time Regular 278.95 220.30 227.55 208.88 216.28 213.28 216.80 221.37 223.53 279.53 (4.00)
Fixed Term Employees
Administrative Services 1.00 1.00 1.00 - 1.00 - - - - 0.00
Community Development 2.00 6.00 6.00 5.00 4.00 4.00 0.50 (3.50)
Fire 1.00 2.00 2.00 2.00 2.00 - (2.00)
Police and Communications - - - - 1.48 3.48 3.48 3.48 3.00 - (3.00)
Public Works, Streets & Roads, Landscaping 1.75 1.63 1.63 1.63 1.50 1.50 0.00
Capital Projects 1.25 1.63 1.63 1.63 1.50 - (1.50)
Document Imaging 0.75 0.75 0.75 0.75 1.00 1.00 1.00 0.00
Total Fixed-Term 0.00 1.00 1.00 3.75 1223 16.49 14.49 13.74 13.00 3.00 (10.00)
Externally Funded Employees
Police and Communications 4.00 4.00 7.50 8.00 6.50 8.00 9.00 9.00 9.00 11.00 2.00
Total Externally Funded 4.00 ¢,Q,Q~)Q 7.50 8.00 6.50 8.00 9.00 9.00 9.00 11.00 2.00
4- 1 - 14 10
TOWI OF VA[L 20U9 6GDGGT
TEN-YEAR SUMMARY OF BUDGETED POSITIONS BY DEPARTMENT
2010
Positions
Department 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 Change
Seasonal Positions - Funded by TOV
Town Officials 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00
Administrative Services 0.42 0.42 0.42 0.42 0.98 1.04 0.59 1.19 1.94 1.94 0.00
Community Development 0.96 0.96 0.96 0.48 0.00 0.00 0.00 125 0.25 0.00 (0.25)
Fire 1.40 1.40 1.40 1.51 1.68 720 7.20 10.20 10.20 0.00
Police and Communications 0.93 0.93 0.48 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00
Library 0.93 0.93 1.09 2.48 2.48 2.48 1.70 1.70 1.70 1.70 0.00
Public Works/ Streets & Roads/L~ 10.18 10.18 9.55 7.57 8.69 8.94 11.42 11.90 12.86 10.46 (2.40)
Transportation & Parking 25.75 28.00 26.89 25.84 23.24 22.78 25.31 26.70 25.70 27.46 1.76
Fleet Maintenance 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.25 025
Facility Maintenance 0.83 0.83 0.83 1.33 1.33 1.36 1.38 1.38 1.38 1.38 0.00
Total Seasonal / Part-Time 40.00 43.65 41.62 39.52 3823 3828 47.60 51.32 54.03 53.39 (0.64)
All FTE's (Full-Time Equivalents)
Town Officials 6.50 7.10 7.10 6.50 6.90 6.90 7.06 6.23 6.23 6.23 0.00
Administrative Services 18.87 19.42 19.42 19.42 20.13 20.19 2027 22.21 22.29 2229 0.00
Community Development 14.96 15.96 15.96 16.48 19.85 19.85 20.18 20.43 22.10 17.35 (4.75)
Fire 16.00 19.60 19.60 19.40 20.51 21.68 27.20 31.20 33.45 31.45 (2.00)
Admin 3.00 3.00 2.00 2.00 2.00 2.00 2.00 0.00
Patrol 27.00 28.98 30.48 31.00 3125 31.00 28.00 (3.00)
Investigation 5.00 5.00 5.00 5.00 5.00 5.00 5.00 0.00
Records 5.25 5.25 5.25 5.50 525 5.50 5.50 0.00
Dispatch 22.00 22.00 23.00 23.48 23.48 23.00 25.00 2.00
Police and Dispatch Total 62.18 61.18 62.23 6225 64.23 65.73 66.98 66.98 66.50 65.50 (1.00)
Library 9.68 9.68 9.84 8.86 8.86 8.86 8.33 8.33 8.25 825 0.00
Public Works, Streets & Roads 40.18 39.18 39.30 37.32 41.69 42.32 44.80 45.28 45.16 42.76 (2.40)
Transportation & Parking 5425 56.50 55.39 53.34 53.74 53.78 56.31 57.70 58.70 58.46 (0.24)
Fleet Maintenance 13.00 13.00 13.00 13.00 13.00 13.00 13.00 13.00 13.00 1225 (0.75)
Facility Maintenance 22.33 22.33 21.33 21.83 21.33 21.36 21.38 21.38 21.38 21.38 0.00
Ca ital Pro ects 1.00 1.00 1.00 1.75 3.00 2.38 2.38 2.63 2.50 1.00 1.50
Total FTE's 258.95 264.95 264.17 260.15 273.24 276.05 287.88 295.37 299.56 286.92 (12.64)
9! 1 ~i2009
4- 1 - 15
Town of Vail
Employee Benefits
2008 2009 2010
Actual % Salary Budget % Salary Proposed % Salary
Full-Time Regular Employees
Fee Based
Health Insurance 2,300,000 17.6% 2,475,000 17.2% 2,475,000 18.0°/o
Group Term Life and Accidental Death Insurance 258,578 2.0% 85,000 0.6% 90,000 0.7%
Long-term Disability Insurance 60,000 0.4% 60,000 0.4%
Survivor's Life Insurance 76,000 0.5% 75,000 0.5%
Short-term Disability Insurance 40,000 0.3% 40,000 0.3% 35,000 0.3%
Wellness Benefit 98,672 0.8% 94,000 0.7% 96,000 0.7%
Sworn Officer Death and Disability Insurance 56,263 0.4% 62,000 0.4% 70,000 0.5%
Subtotal Fee Based 2,753,513 21.1% 2,892,000 20.1°/o 2,901,000 21.1%
Payroll Based
Pension Contribution 1,959,542 15.0% 2,271,720 15.8% 2,108,386 15.3%
Medicare 170,794 1.3% 208,114 1.5% 199,529 1.5%
Workers' Compensation Insurance 192,871 1.5% 194,100 1.4% 228,600 1.7%
Unemployment Compensation Insurance 27,846 0.2% 43,100 0.3% 48,200 0.4%
Subtotal Payroll Based 2,351,053 18.0% 2,717,034 18.9% 2,584,715 18.8%
Total Full-Time Benefits 5,104,566 39.1% 5,609,034 39.1°/o 5,485,715 39.9%
Part-Time and Seasonal Employees
Fee Based
Wellness 78,012 4.1% 80,000 4.2% 75,000 4.0%
Wellness - Boards & Commissions 9,100 0.5%
Mini-Med Program 20,000 1.0% 16,000 0.8%
Payroll Based
Pension Contribution 28,546 1.5% 28,769 1.5% 28,381 1.5%
Medicare 27,594 1.5% 27,810 1.5°/o 27,435 1.5%
Workers' Compensation Insurance 28,122 1.5% 25,900 1.4% 31,400 1.7%
Unemployment Compensation Insurance 4,060 0.2% 5,754 0.3% 6,622 0.4%
Subtotal Payroll Based 88,322 4.7% 88,233 4.6% 93,838 5.0%
Total Part-Time and Seasonal Benefits 166,334 8.8% 188,233 9.8% 193,938 10.3%
Total Benefits - All Employees 5,270,900 35.2% 5,797,267 35.6% 5,679,653 36.3%
Salary expense: Full time employees 14,352,706 13,821,791
Salary expense: Part-time/seasonal employees 1,917,923 1,892,047
Total Salary expense (not incl OT): 16,270,629 15,713,838
Note: Total cost has decreased from 2009 by $117,614
The percentage increases because total salary expense has gone down
12
9/15/2009
4-1-16
Town of Vail Health Care Plan
Employee Contribution Summary
2009 employee costs 2008 Employee Contributions 2007 Employee Contributions 2006 Employee Contributions 2005 Employee Contributions
Monthly Premiums Employee only $30 to $60
(deducted from Employee +1 $60 to $120 $ 268,260.00 $ 209,808.00 $ 201,276.00 $ 210,691.00
paychecks) Family $90 to $180
Rx $5 to $45
Co-pays: 90 day Rx $10 - $90
Varies ($25 & up to full
Physician visit cost of deductible)
Deductibles: Individual $250 to $2,000
Family $500 to $4,000
% of total bill to be paid by $ 275,443.00 $ 292,578.00 $ 260,226.00 $ 257,956.00
Co-Insurance Patient - afterdeductible,
up to the out-of-pocket 10% to 40% depending
maximum upon plan and network
Out of Pocket
Maximums Individual $2,500 to $4,500
Family $4,000 to $8,500
Preventative Services $0
Dental Basic & Major Services 30 % to 50 % $ 66,833.00 $ 65,357.00 $ 54,469.00 $ 52,555.00
Maximum of $1500/ ear 100 % of charges over $1
Total Employee Contributions $ 610,536.00 27 567,743.00 20 515,971.00 25 521,202.00 29 %
Total Eligible Charges for Plan
$ 2,292,361.00 $ 2,899,405.00 $ 2.081,412.00 $ 1.809,017.00
13
9! 1 ~i2009
4- 1 - 17
TOWN OF VAIL 2010 BUDGET
SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE
GENERALFUND
2009 0% 5% 2% 2% 2% Staxassumptlons
2008 Original 2009 2010 2011 2012 2013 2014
Actual Budget Amended Proposed Forecast Forecast Forecast Forecast
Revenue
Total Sales Tax Revenue: $ 19,631,366 $ 19,400,000 $ 16,600,000 $ 16,600,000 $ 17,430,000 $ 17,780,000 $ 18,135,000 $ 18,500,000
Sales Tax Split b/t Gen'I Fund & Capital FunC 59141 61139 59141 61139 61139 61139 61139 61/39
SalesTax - GeneralFund $ 11,640,000 $ 11,560,000 $ 9,760,000 $ 10,126,000 $ 10,633,000 $ 10,546,000 $ 11,063,000 $ 11,255,000
Properry and Ownershlp 4,309,622 4,293,500 4,293,500 5,013,647 5,013,647 4,391,000 4,398,000 4,482,000 2012 retm-n to 2009 levels 2% Incr 2014
SkILiftTax 3,277,703 3,190,000 3,115,000 3,115,000 3,193,000 3,258,800 3,387,500 3,489,100 201125%;beyondat3%annual
Franchise Fees, Penalties, and OtherTaxes 1,075,209 899,935 1,049,935 1,054,425 1,089,953 1,122,700 1,156,400 1,191,100 3% annual
Llcenses&Permlts 3,903,026 1,755,200 1,335,200 732,200 745,000 781,250 804,000 527,000 Nomajorredevelopmentassumed
Intergovernmental Revenue 1,706,197 1,308,719 1,384,953 1,407,000 1,437,000 1,487,300 1,454,400 1,420,300 Indudes PD grant (582K starq through 2012
Transportation Centers 4,516,505 5,680,744 5,432,744 5,432,744 5,622,900 5,519,700 6,023,400 6,234,200 3.5% annual starting 2011
Charges for Servlces 1,000,733 798,835 716,788 724,775 691,100 666,340 694,730 724,743 Removed Volvo contract; RETT mgmt fee varies
Fines & Forfeitures 396,707 260,000 260,000 260,000 269,100 278,500 288,200 298,300 3.5% annual starting 2011
Earnings on Investments 571,073 495,000 115,000 115,000 215,000 423,100 612,100 585,400 2011 1%:20122%: beyond 3%
Rental Revenue 949,961 795,300 906,352 594,124 905,000 936,700 969,500 1,003,400 2011 1.2°o; beyond 35% annual
Miscellaneous and Project Reimbursements 163,025 59,000 118,440 92,800 91,000 94,200 97,500 100,900 3.5% annual starting 2011
Total Revenue 33,809,761 31,396,236 28,487,942 28,967,715 29,905,700 30,135,590 30,948,730 31,641,443
17% 32% 0.8% 27% 22%
Expenditures
Salaries 13,319,994 14,119,592 13,673,687 13,547,704 13,791,163 14,204,898 14,631,045 15,069,976 3%annualstartingln2011
Benefits 4,404.500 4,795,352 4,665,287 4,633,705 4,720,607 4,562,225 5.008,092 5,158,335 40% of salary expense (not incl.OT) starting in 2011
Subtotal Compensafion and Beneflts 17,724,794 15,914,974 18.335,974 18,181,409 18,511,770 19.067,123 19,639.137 20,228.311
-0.9% 1.8% 3.0% 3.0% 3.011%
Contributions, Marketing and Special Events 1,366,665 1,315,675 1,322,125 1,227,925 1,289,321 1,328,000 1,367,800 1,408,800 3%/yearstarting 2011
AlI Other Operating Expenses 7,035,794 7,383,434 6,241,412 6,172,942 6,459,000 6,597,400 6,735,700 6,940,900 2011 3% Incr.+Solaris & Checkpt Charlle snowmelt(45K)
Heavy Equlpment Operating Charges 2,351,269 2,147,637 1,940,928 2,074,812 2,178,553 2,254,802 2,333,720 2,415,400 2011 5% Incr, beyond 3.5% annual
Heavy Equipment Replacement Charges 635,903 678,881 675,881 677,538 980,100 565,944 966,700 777,000 Based on replacement schedule
Dlspatch Services 533.164 543,072 543,072 522,213 544,220 571,087 593,715 615,667 Based on town's same %age cost share of 31.54%
Total Expenditures 29,650,592 30,983,673 29,065,392 28,856,839 29,962,964 30,684,356 31,639,772 32,386,078
-07 % 3.8 %
Revenue Over (Under) Expenditures 4,159,169 412,563 (577,450) 110,876 (57,264) (548,766) (691,042) (744,635)
Employee Home Ownership Program (375,000) (250,000) (250,000) (250,000) (250,000) (250,000) (250,000)
Total Expenditures 30,641,592 31,358,673 29,315,392 29,106,839 30,212,964 30,934,356 31,889,772 32,636,078
Surplus Net of Transfers 8 New Programs 3,168,169 37,563 (827,450) (139,124) (307,264) (798,766) (941,042) (994,635)
Beginning Fund Balance 19,834,717 21,563,411 23,002,856 22,175,436 22,036,312 21,729,048 20.930,282 19,989,240
Ending Fund Balance $ 23,002,886 $ 21,600,974 $ 22,175,436 $ 22,036,312 $ 21,729,048 $ 20,930,282 $ 19,989,240 $ 18,994,605
Percent to Annual Revenue 68% 69% 78% 76% 73% 69% 65% 60%
Use of Surplus:
2009 (827.450)
2010 (139.124)
(966.574)
2008 SurpWs: 3.168.169
Remalnder 2201.595
9!1~i2009
14
4-I-]8
TOWN OF VAIL 2010 BUDGET
SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE
GENERALFUND
2009 2009
2008 Original Amended 2010 2011 2012 2013 2014
Actual Budget Budget Budget Forecast Forecast Forecast Forecast
Revenue
Total Sales Tax Revenue: S 19.631.366 S 19.400.000 S 16.600.000 5 16.600.000 5 17.430.000 S 17380.000 S 18.135.000 S 18.500.000
Sales Tax Split blt Gen9 Fund & Capital Fund 59141 61139 59141 61139 61139 61139 61139 61139
Sales Tax S 11.640.000 S 11.860.000 S 9760.000 S 10.126.000 S 10.631000 5 10.846.000 S 11.063.000 5 11285.000
Property and Ownership 4.309.622 4291500 4293500 5.013.647 5.011647 4.391.000 4.398.000 4.482.000
Ski Lift Tax 3277703 3.190.000 3.115.000 3.115.000 3.193.000 3288.800 3387.500 3.489.100
Franchise Fees, Penalties: and Other Taxes 1,075209 899.935 1,049,935 1:054:425 1,089.953 1,122700 1.156,400 1.191:100
Licenses & Permits 3.903.026 1755200 1.335200 732200 745.000 78t250 804.000 827.000
Intergovernmental Revenue 1706.197 1.305.719 1.384.953 1.407.000 1.437.000 1.457.300 t454.400 1420.300
Transportation Centers 4.816.505 5.680.744 5.432.744 5.432744 5.622.900 5.819700 6.023.400 6234200
Charges for Services 1.000.733 798.838 716.785 724775 69t100 666.340 694730 724743
Fines & Forfeitures 396707 260.000 260.000 260.000 269.100 275.500 288200 298300
Earnings on Investments 571.073 495.000 115.000 115.000 215.000 423.100 612.100 585.400
Rental Revenue 949.961 795300 906382 894.124 905.000 936700 969.500 1.001400
Miscellaneous and Project Reimbursements 163.025 59.000 118.440 92.800 91.000 94200 97.500 100.900
Total Revenue 33,809,761 31,396,236 28,487,942 28,967,715 29,905,700 30,135,590 30,948,730 31,641,443
17% 32% 0.8% 27% 22%
Expenditures by Type:
Municipal Services.
Town Officials 1224.007 1298703 1267297 1253232 1.302]35 1.333349 1.373.349 1.403.690
Administrative Services & Risk Management 3.164.384 1466.328 3228.825 3327241 1524.632 1607,461 3715.655 3798375
Community Development & Housing 1327400 3252.081 2.379.978 1.905.312 1,980.572 2.027.115 2.087.929 2.137204
Police 4,511,846 4,871,111 4:708,180 4728237 4:813,938 4:927:066 5,074,878 5:194,645
Police Communications 535.657 543.072 543.072 522213 544220 571.087 593715 615.667
Fire 2577.087 2769703 2735.009 2.673272 2778.866 2.844.170 2.929.495 2.998.631
Public Works & Sheets 3717.159 3726.449 1552.133 1649.853 3794.022 3.883.182 4.00t677 4.096.117
Transportation & Parking 4.780,515 4.723.939 4.582.449 4.701.320 4.587.022 5.00t867 5.15t923 5273509
Facilities 3.442.983 3.945.951 3723.070 3.572255 4.025209 4.122.985 427t065 4.370,599
Library 828.056 854.593 820.745 805.118 836.920 856.588 882285 903.107
Economic Development L541.495 t501713 1.524.634 1.418786 1.474.825 1.509.487 1.557.771 t594.534
Total Expenditures 29.650592 30.981673 29.065.392 28.856.839 29.962.964 30.684356 31.639772 32.386.078
Revenue Over (Under) Expenditures 4159169 412.563 (577A50) 110.876 (57,264) (548766) (691.042) (744.635)
Transfer to Capital Projects Fund (441,.000)
Winter Economic Marketing Campaign (550.000)
Investment in Employee Home Ownership Progrem (375,000) (250,.000) (250,000) (250.000) (250.000) (250,.000) (250.000)
Total Expenditures 30,641.592 31,358,673 29.315.392 29106.539 30,212.964 30.934356 31,889.772 32.636,078
Surplus Net of Transfers & New Programs 3,165,169 37,563 (827,450) (139,124) (307,264) (798,766) (941,042) (994,635)
Beginning Fund Balance 19.834.717 21.563.411 21002.886 22175436 22.036.312 21.729.048 20.930,.282 19.959240
Ending Fund Balance $ 23,002,886 $ 21,600,974 $ 22,175,436 $ 22,036,312 $ 21,729,045 $ 20,930,282 $ 19,989,240 $ 15,994,605
9!1~i2009
4- 1 - 19 15
2010 Contribution Request Spreadsheet
Last Year (incl. off-cycle) 2010 Requests Staff Recommendations
Variance to S[aff 20101n-
2009 Cash 20091n-Kind Funded 20091n- 2010 Cash 20101n-Kind Reques[ 20701n- Z009 ~a9e Staff Recom'd In-Kind Kind
TOWN OF VAIL FUNDING REQUEST Funded Kind Value Request Kind Value Var Recom'd
GENERAL FUND Con[ribu[ions: Funding Cash Value
ECONOMIC:
A Bravo! Colorado / New York Phllharmonlc 67.500 75.000 7.500 75.000
A Bravo! Colorado / Philadel phia Orchestra 67.500 75D00 7.500 75D00
A Bravo! Colorado/Music Matters Education & Outreach 7.500 7.500 7.500
A Bravo! Golorado - General o eratlons 22.500 15 Ford Park Parkin 15 Ford Park Parkinc7 V2.50015 Ford Park Parkln
B Nationai Re ertoN orcr,estra 1 000 1 000 1 o00
C Vail Farmers' Market 5B50 Traffic. buses. si n 4.500 6.500 Traffc. buses. sicns 4.500 650 Treffic. buses. ,,Ins 4.500
D Vail Jazz Festlval (JuneSe t'09) 30.600 45.000 14.400 30.600
E Colorado Ski Museum 95350 95.850
F Vail Vallev Foundation
Birds of Prey (Dec 1-4. OS) ADA & ubllc transit 10.000 TOV buses 15D00 TOV buses 10.000
The Session - cancellation announced Nov 52008 Parkin 3.000
American Ski Classic 5.000 Parkinc 3.500 18.000 arkln vouchers 3.000 13000 5.000 )arkin vouchers 3.000
Street Beat! Winter Concert Senes 25.650 PD & PN/ su ort 7.500 28.500 PD & PW su ort 7.500 2.850 25.650 PD & PW su ort 7.500
Vail Intemational Dance Festival 45.000 55.000 10.000 45.000
GeraldRFordAmph-itheater(HotSummerNights) 24.525 presence 2800 27.250 PDpresence 2800 2.725 24.525 PD presence 2800
International Gycle Classic / Colorado Stage 150.000 PD. Fire & PW 15.000 150.000 ve funds 15.000
G Vail Ghamber & Business Association VCBA
Premier linpressions 13.500 30.000 16.500
Vail Guide 10.000 10D00
H Radio Free Mintum 2.500 2.500
I Commisslon on 5 ecial Events 791.810 836.810 45.000 791.810
Fund Climbin Wall World Gu 50.000 50.00045.000 kee s arate from CSE
TOTALECONOMIC 7,760,235 7,463,910 47,800 303,675 22% 7,726,085 42,800
EDl1CATIONAL
J Eacle Valle vGhildcare -annual contribution 45.000 53.000 8.000 45.000 donete TOV coin uters & set u
K Vail Valle Chantable Fund 2.500 2.500
L Pro~ectGraduation 2.500 2.500
M CASA of the Continental Divide 1.000 1.000
N First Descents 5.000 5.000
Vall Valle Exchance / Youth Recocnition Award 6,300 6.300
TOTALEDUCATIONAL 51,300 64,000 12,700 22% 45,000
RECREATION
O Ski & Snowboard Club Vail (Oct 28 - 31. 2010) 4 davs of ice 5285 4 da s of Ice 5285 2 da s evlsit if an left over 2b50
P VVMCS ri~c Fashion5how& Wncheon Mar24.2010 3001-dav erkinq a 7.500 3001-da arkin 7.500 3001-0a parking a e5 7.500
Q Vail Jun~ior Hocke Association - Nov 2010 Toumament 9 davs of ice + Donovan 1 da 15.391 9 davs of ice + Donovan 1 da + arkin 24.016 5 da ys ice+Donovan/noarkinq passe, 10.125 passe
R Skatine Glub of Vail (Jul 1418'10 & late Dec.'10 9 da s of ice 11.891 9 da s of ice 11.891 5 da s ice;revlslt if an left over 6.625
5 5 ecial OI m cs (Sunda s Jan . Feb. Mar'10 6 arkln es for7 Sunda s 1.050 9 sunda s of arkin s 42 villa e 1.050 42 arkin s- LH onl 1.050
7 Vail Valley Athlete Gommon (See item F) 6.000 10.000 4.000 6.000
U Foresicht5ki Guides 2-arkin in Vlllace 2200 2 blue asses/LH onl 2200
V Small Cham ~io s of Colorado 10000 10D00
ARRANGEMENTS and AGREEMENTS:
W Vail Valley Comm. TV/Gh5
Franchise Fee 70,000 70.000 70.000 30% of collected Franchise Fees
RealEstate TransferTax Fund:
X Bett Ford AI ine Garden Foundation
Oper~tlons 55.62 -dg'ated Ford Park sa 75.000 2 desi nated Ford Park spaces 19380 55.620 2 desi nated Ford Park spaces
ifi
~ 1 10
2010 Contribution Request Spreadsheet
Last Year (incl. off-cycle) 2010 Requests Staff Recommendations
Variance to S[aff 20101n-
2009 Cash 20091n-Kind Funded 20091n- 2010 Cash 20101n-Kind Re [ 20701n- 2009 %a9e Staff Recom'd In-Kind Kind
TOWN OF VAIL FUNDING REQUEST Funded Kind Value Request ques Kind Value Var Recom'd
GENERAL FUND Con[ribu[ions: Funding Cash Value
Y Eagle Rrver Watershed
Sediment Pollution Efforts 90.000 99.793 9.793 90D00
Z EacleValle Alllance for5ustainability 20.000 20D00
Information Booth Contract 209.990 209.990 209.990
GrandTotal 1,646,145 2,002,693 99,742 0 0% 1,602,695 72,950
I ~._'flfly
1- I -'I 17
2010 Contributions
Please see the attached spreadsheet to coincide with the following background and
recommendations.
ECONOMIC
A. Bravo! Colorado
BACKGROUND INFORMATION: Bravo! Vail Valley Music Festival is requesting a total of
$157,500 to help fund the 2010 Philadelphia Orchestra and the New York Philharmonic - Vail
Residency programs. Bravo! is requesting $75,000 for each program, and $7,500 for the Music
Matters Education and Outreach Program.
STAFF RECOMMENDATION: Staff recommends funding at $157,500 (flat with 2009). Historically,
the Town of Vail has contributed funding to the New York Philharmonic and the Philadelphia
Orchestra Tier 1 programs as well as another $25,000 towards Bravo! operating expenses. This
year Bravo! is not requesting funds for operations. The cultural benefit to the Town of Vail and the
tourist attraction of this event are major factors in staff's recommendation for funding.
B. Bravo! Family Concert (National Repertory Orchestra)
BACKGROUND INFORMATION: The Orchestra is requesting $1,000 to offset travel expenses
associated with their annual concert in Vail. Each season, they perform a free family concert at the
Ford Amphitheatre in conjunction with Bravo!.
STAFF RECOMMENDATION: Staff recommends funding at $1,000 based on the cultural benefit
to the town and the potential increase in drive traffic from the Summit area.
C. Vail Farmer's Market
BACKGROUND INFORMATION: Vail Farmer's Market is requesting $4,500 of in-kind value to
cover the cost of services provided by the Town of Vail during the events, and $6,500 cash to cover
the cost of traffic control. The Commission on Special Events (CSE) funded $56,000 toward the
Farmer's Market in 2009.
STAFF RECOMMENDATION: Staff recommends funding the in-kind request of $4,500 which will
be included in the town's 2010 operating budget. Staff recommends consolidating the cash request
with the funding provided by the CSE.
D. Vail Jazz Foundation
BACKGROUND INFORMATION: The Vail Jazz Foundation is requesting $45,000 to help fund the
free Jazz at Vail Square concert series in August/September, the Vail Jazz Party during Labor Day
weekend, summer concerts at the Vail Farmers' Market and ICEF Jazz & Marching Band
performances at the Vail America Days celebration.
STAFF RECOMMENDATION: Staff recommends funding a total of $30,600 (flat with 2009).
18
9/15/2009
4-1-22
E. Colorado Ski Museum
BACKGROUND INFORMATION: The museum is requesting total funding of $95,850. The funding
will be used as follows: $25,000 to match a grant given by Martha Head and the Howard Head
Foundation to design, fabricate and install two interactive video viewing stations and develop video
content for those stations. $70,850 will be used for the final editing of 13 Vail Pioneers videos that
have been filmed by Eef Productions over the last 6 years for use at the viewing stations.
STAFF RECOMMENDATION: While the town agrees with the importance of the Vail Pioneer
project (having invested $23,000 over the past several years), staff is concerned with the pricing of
the final editing. Staff does not recommend funding at this time, but is committed to continue filming
additional Vail pioneers through the public relations 2010 budget. Staff does not recommend
funding the $25,000 matching grant.
F. Vail Valley Foundation (VVF)
BACKGROUND INFORMATION: The Foundation is requesting $128,750 of cash funding and
$28,300 of in-kind for entertainment programs and winter events. (Street Beat; Vail International
Dance Festival and Hot Summer Nights, Birds of Prey, and the American Ski Classic).
The Vail Valley Foundation (VVF) presented a proposed cycling event for 2008 that ultimately
was withdrawn because major sponsorship was not secured. Although the 2010 International
Pro Cycling Classic is still tentative, the Foundation is requesting a cash contribution of
$150,000 and in-kind of $15,000 contingent upon the event coming to fruition.
STAFF RECOMMENDATION: Staff recommends funding the in-kind requests for the special
events, although limits the Birds of Prey in-kind to $10,000, and those costs are built into the
town's 2010 operating budget. Staff also recommends the following levels of cash funding:
$25,650 toward Street Beat; $45,000 to the Vail International Dance Festival; and $24,525
toward Hot Summer Nights, and $5,000 for the American Ski Classic for a total of $100,175.
The level of funding recommended is flat with the 2009 contribution awarded. While staff
supports the International Pro Cycling Classic, the budget cannot support the increase in
funding. Reserve funds are available pending Council's direction.
G. Vail Chamber & Business Association (VCBA)
BACKGROUND INFORMATION: The VCBA is requesting a total of $40,000 of funding for the
following programs: $10,000 to expand the Vail Guide to include all business license holders and
$30,000 to be used for both a winter and summer Premier Impressions Program.
STAFF RECOMMENDATION: Due to current economic conditions, staff recommends suspending
funding the Premier Impressions Program for one year. Staff does not recommend funding for the
Vail Guide as advertisers normally cover the cost of publication. The town has budgeted for a half-
page advertisement in the 2010 Vail Guide through the Economic Development department at an
estimated cost of $2,495.
19
9/15/2009
4-1-23
H. Radio Free Minturn
BACKGROUND INFORMATION: Radio Free Minturn is requesting $2,500 to continue the
station's educational programs, such as out of pocket expenses for school programs and the
station's tower and studio leases.
STAFF RECOMMENDATION: Although the town awarded $2,000 in operations from the 2007 off-
cycle contributions as a part of start-up funding, staff does not recommend funding operations in
future years.
1. Commission on Special Events (CSE)
BACKGROUND INFORMATION: The CSE is requesting funding for various events, totaling
$836,810. This amount is flat with 2009, including funding allocated in 2009 for the World Cup
Climbing event.
STAFF RECOMMENDATION: Staff recommends funding at $791,810 (same as last year), with the
additional $45,000 eligible for consideration for the Teva Mountain Games. An additional $61,556
of staffing & related expense is currently included in the town's 2010 operating budget. The entire
CSE budget is part of the Economic Development Department of the town.
EDUCATIONAL
J. Eagle Valley Childcare (EVC)
BACKGROUND INFORMATION: The EVC has requested $53,000 of funding for 2010. This
includes $50,000 subsidy for childcare, and $3,000 for the purchase and installation of new
administrative computers.
STAFF RECOMMENDATION: Because the town is a founding partner, staff recommends funding
the same amount as 2009 ($45,000) to be used for the Vail Childcare facility. This is the only
childcare facility in Vail that provides infant care. In addition, staff recommends that the town
donate our used computers and IT staff time for installation.
K. Vail Valley Charitable Fund (WCF)
BACKGROUND INFORMATION: VVCF is requesting $2,500 in cash toward the 2010 Big Beers,
Belgians, and Barleywines Festival. This event raises money for individuals who work or live full
time in Vail and who are facing a medical crisis.
STAFF RECOMMENDATION: Although this request supports the production of an event in Vail,
staff cannot recommend funding a charitable contribution from taxpayer dollars.
L. Project Graduation - Battle Mountain High School
BACKGROUND INFORMATION: Project Graduation is requesting $2,500 of funding to be used
20
9/15/2009
4-1-24
toward the annual event providing a safe and sober place to celebrate graduation.
STAFF RECOMMENDATION: Although this event is important and has a positive impact to the
town, staff does not view this as appropriate for town funding. The town does make other donations
to Battle Mountain H.S. through free use of Donovan Pavilion for prom, banquets and other school
events.
M. CASA of the Continental Divide
BACKGROUND INFORMATION: CASA is requesting $1,000 of funding to be used toward the
recruiting, training and supervising of volunteers to serve as Court Appointed Special Advocates
(CASA's) for children involved in juvenile dependency proceedings in the courts of the Fifth Judicial
District of Colorado.
STAFF RECOMMENDATION: Staff does not view this program as appropriate for town funding.
N. First Descents
BACKGROUND INFORMATION: First Descents is requesting $5,000 of funding to be used toward
week-long outdoor adventure programs which aim to improve the quality of life for young adult
cancer survivors.
STAFF RECOMMENDATION: Staff does not view this program as appropriate for town funding.
RECREATIONAL
0. Ski & Snowboard Club of Vail
BACKGROUND INFORMATION: The Ski & Snowboard Club of Vail has requested in-kind funding
of $5,285 for 4 days of ice for their annual Ski & Snowboard Swap event to be held Oct 28 - 31,
2010.
STAFF RECOMMENDATION: Staff recommends funding this in-kind request for two days (out of
four requested) with appropriate approval and coordination with the Vail Recreation District. The
Ski & Snowboard Club will be responsible for hard costs for use of the Dobson Arena such as set-
up, tear-down, cleaning, and utilities. Two days are recommended at this time because the town is
currently recruiting participatory sporting events and may need to use some of our allocated free
days to offset costs for those groups. However, if there are enough available days remaining prior
to this event, staff recommends providing the full amount of days.
P. Vail Valley Medical Center Volunteer Corps (WMC)
BACKGROUND INFORMATION: The VVMC is requesting in-kind funding for 300 parking vouchers
for the Spring Fashion Show & Luncheon event held at the Vail Marriott on Wednesday, March 24,
2010.
STAFF RECOMMENDATION: Staff recommends funding this in-kind request as in prior years. It
is included in the town's 2010 operating budget.
21
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Q. Vail Junior Hockey Association
BACKGROUND INFORMATION: The Vail Junior HockeyAssn. is requesting a total of$15,391 in-
kind funding including $11,891 for 9 days of ice (3 weekends during November, 2010) and $3,500
for use of the Donovan Pavilion in the spring of 2010 for an End of Hockey Season gathering for
volunteers, sponsors, parents, and players. In addition, they are requesting free or reduced parking
in the LionsHead Parking Structure for the 3rd weekend of the tournament (scheduled for November
19 - 21) at an estimated cost of $8,625.
STAFF RECOMMENDATION: Staff recommends providing 5 days of ice time (out of 9 requested),
subject to approval and coordination with the Vail Recreation District for the ice time. Staff
recommends waiving the fee for ponovan Pavilion, contingent upon approval and coordination with
the Donovan Management Company regarding availability. However, the Hockey Assn. will be
responsible for hard costs for use of the Dobson Arena and Donovan Pavilion such as set-up, tear-
down, cleaning, and utilities. The reduced days relate to the town's need for ice time as mentioned
in item "O". However, if there are enough available days remaining prior to this event, staff
recommends providing the full amount of days. The parking request is estimated at a cost of
$8,625. Staff does not recommend funding this request as the budget cannot support an increase
from the prior year's contribution.
R. Skating Club of Vail
BACKGROUND INFORMATION: The Skating Club of Vail has requested in-kind funding of
$11,891 for 9 days of ice for two separate competitions (29th Annual Vail Invitational Championships
July 14-18, 2010 and the Holiday Ice Shows in late December, 2010).
STAFF RECOMMENDATION: Staff recommends providing 5 days of ice time (out of 9 requested)
subject to approval and coordination with the Vail Recreation District. The Skating Club will be
responsible for hard costs for use of the Dobson Arena such as set-up, tear-down, cleaning, and
utilities. The reduced days relate to the town's need for ice time as mentioned in item "O".
However, if there are enough available days remaining prior to this event, staff recommends
providing the full amount of days.
S. Special Olympics
BACKGROUND INFORMATION: The Special Olympics is requesting in-kind funding of $1,050 for
6 parking vouchers for five Sundays in January, 3 Sundays in February and 1 Sunday in March.
STAFF RECOMMENDATION: Staff recommends funding this in-kind request, for the LionsHead
parking structure only, with one-time entry/exit coupons (total of 42).
T. Vail Valley Athlete Commission (see backup for item F)
BACKGROUND INFORMATION: The Athlete Commission is requesting a$10,000 cash
contribution to support local athletes. The athletes are also funded by the Vail Valley Foundation,
Vail Resorts and the Beaver Creek Resort Company.
22
9/15/2009
4-1-26
STAFF RECOMMENDATION: Staff recommends funding this request at $6,000 (flat with 2009) in
support of our athletes and for the international exposure for the Town of Vail.
U. Foresight Ski Guides
BACKGROUND INFORMATION: Foresight Ski Guides is requesting two parking passes for the
Vail Village parking structure for January - April 2010 and November/December 2010. Foresight
provides parking to volunteer guides, half of which drive from Denver. Local guides usually take
public transportation and/or carpool. Foresight provides challenge recreation opportunities to
visually impaired participants and guides, including the Colorado School for the Blind and soldiers
blinded in Iraq and Afghanistan.
STAFF RECOMMENDATION: Staff recommends providing two blue passes, restricted to the
LionsHead parking structure.
V. Small Champions of Colorado
BACKGROUND INFORMATION: Small Champions of Colorado is requesting $10,000 of funding
to help support children's programming. The programs provide children with special disabilities
one-on-one coaching in sports such as swimming, golf, rock climbing, skiing/snowboarding, etc.
STAFF RECOMMENDATION: Staff does not recommend funding as this is more appropriate for
funding from the county health and human services department.
ARRANGEMENTS & AGREEMENTS
W. Vail Valley Community TV / Channel 5
BACKGROUND INFORMATION: Channel 5 is requesting a portion of the franchise fee the Town
of Vail receives annually from Comcast. In 2009 this amount was budgeted at $70,000.
STAFF RECOMMENDATION: Staff recommends funding the franchise fee at 30%, approximately
$70,000 based on 2010 budgeted franchise fee revenue. The percentage has been reduced from
40% based on increased franchise revenue collected by the town. Staff recommends retaining the
funding at the $70,000 level (same amount normally appropriated annually by Council).
REAL ESTATE TRANSFER TAX FUND
X. Betty Ford Alpine Gardens
BACKGROUND INFORMATION: The Alpine Garden Foundation is requesting funding of $75,000
for operating expenses. The Garden hosts thousands of visitors per year and has achieved World-
premier status as a high altitude garden.
23
9/15/2009
4-1-27
STAFF RECOMMENDATION: Staff recommends funding operating expenses at $55,620, flat with
2009 funding. 2009 had been reduced by 10% from 2008.
Y. Eagle River Watershed
BACKGROUND INFORMATION: The Eagle River Watershed is requesting $99,793 of funding.
Of this request, $67,793 relates to the maintenance and monitoring of the Black Gore Creek,
$20,000 for general operating support, $5,000 of public outreach/information and $6,000 for
collaborative action monitoring with other local municipalities.
STAFF RECOMMENDATION: Staff recommends funding of $90,000 based on prior year's
contribution, pending a review of 2009 results. Staff also recommends that not more than 20% go
toward general operations, with the remainder for specific projects as they are completed.
Z. Eagle Valley Alliance for Sustainability
BACKGROUND INFORMATION: The Alliance is requesting $20,000 of funding to partnerwith the
Town on environmental programs to provide a neutral forum for stakeholder participation and create
education and outreach programs.
STAFF RECOMMENDATION: Staff does not recommend funding out of Council contributions.
However, if the environmental sustainability staff would like to contract for services, Eagle Valley
Alliance would be considered as a potential bidder for those services.
24
9/15/2009
4-1-28
Town of Vail
Capital Plan Summary
` does not include unfunded projects
Actual Amended Forecast
2008 2009 2009 2010 2011 2012 2013 2014
Capital Projects Fund
Streetscape 1.197.015 1.668.162 1,668.162 365.000 130.000 135.000 - -
Roads 1.950.435 2.060587 2.060,587 2.149.139 3.521.000 6.875.000 8.770.000 1.215.000
Bridges - 150.000 150.000 - 1.050.000 1.650.000 - -
Facilities 781.302 765.684 765.684 473.000 504.900 1.740.000 992.000 1.005.000
Transit 3.714.402 200.400 200.400 2226.600 1231.300 70.000 30.000 324.000
Information Technology 1,709.399 684,510 684,510 488,000 272,000 247,000 710.500 644.500
Fleet Expansion 44.681 34.730 34.730 - - - - -
Fire 6.900 495.000 495.000 - 590.000 975.000 - 620.900
Police 104.324 51.650 51.650 83.500 57.000 59.000 61.000 50.000
Housing Improvements - 54,000 54,000 54,000 54,000 - - -
Housing Development (New) 784.195 1.270.000 1.270.000 500.000 500.000 500.000 500.000 500.000
Parking Structures 814.348 685.000 685.000 486.000 819.000 1.055.000 860.000 920.000
TimberRidge 44,520 1,025,000 1,025.000 - - - - -
Planning / Studies 265,416 164,000 164.000 - - - 40,000 -
Property Tax Increment- Restricted - 441,000 441.000 - - - - -
Debt Service 2.204,670 2,298,121 2,298.121 2.273.959 2.279,572 2,088.346 - -
Total Capital Expenditures for Capital Projects Fund 13,621,607 12,047,844 12,047,844 9,099,198 11,008,772 15,394,346 11,963,500 5,279,400
RETT Fund
Streetscape 668.892 737.771 737.771 222.500 22.500 155.000 25.000 25.000
Recreation Paths 252.183 1.148.614 1.148.614 75.000 3.074.000 1 200.000 - -
Parks/Playgounds 213.641 1,168.167 1.168,167 1.439,000 2.885,000 1.725.250 - -
Fountains 85.534 212.696 212.696 - - - - -
Art in Public Places 131.537 425.156 425.156 80.000 80.000 80.000 80.000 80.000
Open Space - - - - - - - -
VRD-Managed Assets 82.049 5.676.200 4,453.403 700.000 1.299.440 529.981 165.133 263.768
Total Capital Expenditures for RETT 1,433,836 9,368,604 8,145,807 2,516,500 7,360,940 3,690,231 270,133 368,768
9! 1 ~i2009
q_ 1 _?9 25
TOWN OF VAIL 2010 BUDGET
SUMMARY OF REVENUE. EXPENDITURES. AND CHANGES IN FUND BALANCE
CAPITAL PROJECTS FUND
2009
Forecas[ 2010 2011 2012 2013 2014 Commen[s
Revenue
Total Sales 7ax Revenue'. $ 16.600.000 $ 16.600000 $ 17.430000 $ 17.778.600 $ 18,134,172 $ 18.496.855 2012 -2014 increase assumes a recoverv to 20071evels by 2014
Sales 7ax Split b/t Gen'I Fund & Capital Fund 59141 61139 61139 61139 61139 61139
Sales Tax - Capltal Projects Fund $ 6.840000 $ 6.474.000 $ 6800.000 $ 6.934.000 $ 7.072000 $ 7214.000 Total reduction to revenue using same split as budgeted (39% to Capital)
UseTax 500.000 500.000 500.000 500.000 500 000 500D00 2009.50%reduction.Flatthrough2014
Federal Grant Revenue 120.834 2.508.015 1.428D00 _ _ _ $2.5M in'10 for translt center: $28.5K In'10 for Police Live Scan Intertace sofNVare'. 2011'.
$828K forbridge reconstruction. $600K buses
Eagle County Grant Revenue Requests for West Vail Fire Station. Slmba Run. Transit Genter. etc
Lease Revenue 188.550 184.500 184.500 184.500 184.500 189.135 Per Vail Commons commercial and residential leases
Employee Housing Fee-In-Lieu 72.000
Pmject Reimbursement 210.000 - - - Reimbursementfrom Vail Resorts forCDOT's study ofthe Frontage Rd relocation (EverVall):
Resale of Arosa duplex / CGOL Loan repayment - 775A00 5,000 5.000 5.000 _ Ghildren's Garden of Leaning loan balance at 12131 /2008 is $25K with $SK per year due'.
$770K resale of Arosa duplex
Eamings on Investments and Other 18.750 18.000 2009: Based on eamings at .5°0'. 2010 1°02011 -2014 at 2%
To[al Revenue 7,950.134 10,459,515 8,917.500 7,623,500 7.761.500 7,903,135
Expendi[ures
Cdplldl Mdln[endnce EX2endl[ure5
Bus Shelters 27.000 27.000 27.900 30.000 30.000 30.000
Parking Structures 540A00 486D00 819D00 1,055.000 860.000 920000 2009. $120K Elevator replacement: 2010 -2014 vanous repairs including deck topping
replacement. expension joint repairs and otherstrucNral repairs
2009 repair PW shop roof and various repairs to munic-ipal facillties. 2010 and 2011 various
Facillfies 679.500 473.000 450.000 1.290.000 705.000 1.005.000 repairs:2012$425KforreplacementofinFloorheatandwashequipmentforBusBam.$165K
repairs to PW Admin and $100K repairs to Municipal building'. 2014 $400K Ibrary mof
replacement
Bullding Remodels 49.500 54.900 67D00 On-going minor remodels of various Town facilities
Creekslde Housing Impmvements 54.000 54.000 54.000 Need to gut plumbing. electrical wiring. roofing. etc.
Donovan Park Pavilion - - - 450.000 220.000 _ 2012'. $SOK fumiture replacement. $400K to change ventilation & improve noise'.2013
replacement of heetinglair condltioning system
Street Light Improvements 67.500 67.500 67.500 50 000 50.000 50,000 New street lights and reiurbish residential Iighting
On-going maintenance to roads and bridges including asphalt overlays. patching and repairs
:
Gapltal Street Malntenance 1.337.087 730D00 1.153.500 1,000,000 1,170.000 915D00 2012- 2014 based on readjusted bid prices (savings of $925K). Assumes that we do not see c
dramatic increase from current prices and [hat reconstruction of Neighborhood Roads is
ompleted. Ihus reducing maintenence in Easl Vail and Vail Valley Drive
Flammable storage / Mag Ghlonde containment 16.560 - _ Secondary containment around Mag tank / remove glycol tank to meet containment
requirements. This Is a compliance issue.
Flre Truck Rebuild / Refurbish - 590.000 - - 620.900 2011 replace pumper truck from 1994'. 2014 replace pumper Iruck from 1999
Fire Infrastructure improvemis (Maln Vall station) 975.000 Remodel of Maln Vail station after W Vall built. prevlously budgeted in 201(
Audio Visual (Council video.5ecurity. PD carvideo) 61.150 8.000 - 437.500 437.500 09 Council chambersheaming video:'10 police car cameras.'13.'14 Town-wide video securit
Document Imaging 106.699 110D00 110D00 30.000 30000 30D00 Annual maintenance. Ilcensing and contract posltion thru 2011
SofNVare Llcensing 68200 37.000 15,000 15.000 65.000 75D00 Upgrade MicrosoR products on all equlpment. replacement PC's. serverupgrades. A5400.
These upgrades occur every 3-5 years on a rotation schedule
Hardware Purchases 84.380 45D00 65.000 48.000 48.000 50.000 Scheduled rotation of PCs, printers and servers
Data Center (Gomputer Rooms) 47.500 15.000 17.000 19.000 21 .000 - Fire suppression in computer rooms'. maintenance. secunty and power systems for 3 rooms
Website and e-commerce 28.500 12.000 27.000 29,000 31 000 12.000 Intemet security & application interfaces'. website redevelopment 2008109
Gomm Dev ArcG15 System 52.000 10.000 Web access to town GIS information (similar to Gounty's webslte GIS product)
FiberOptics in Buildings 15.000 21.000 17.000 23000 18000 Cabling / Network Infrastructure'. to repalr. maintain & upgrade
Networkupgrades 18.300 30.000 21.000 35000 60000 40.000 Computernetworksvstems -replacementcycleevery 3-5 years
GomputerAided Dlspatch (CAD)/ RMS Project 51.650 55.000 57.000 59.000 61.000 50.000 County-wide "Computer Aided Dlspatch/Records Mgmt System"
Comm Dev Interactive Permit software 25.000 200.000 Replacement of Permit Plus software. allows for web access by customers
Live Scan Interface 28.500 Funded by grant above. Links our Lrve Scan software to other agencies
Vehicle Expansion 34,730 2009 continued set up of Police Volvos $16K. Forkfift for PW $18K
1 2009
4-1 -30 26
TOWN OF VAIL 2010 BUDGET
SUMMARY OF REVENUE. EXPENDITURES. AND CHANGES IN FUND BALANCE
CAPITAL PROJECTS FUND
2009
Forecas[ 2010 2011 2012 2013 2014 Commen[s
Maintenance Paid for by Capital Fund 3,364.256 2,409,000 3,545,800 5,108,000 3,873.500 4,235,400
Capi[al Replacement Expenditures
West Meadow Drive 600.683 Completion of projects under contract: $200K savings
Village S[reetscape 792.706 300D00 - _ _ _ Future work may indude newspaperboxes, GheckpolntCharlle, Covered Bridge. VVD walk.
etc. Per Council7/7109. defer $300K to 2010 for covered bridge heat and VVD heated walk
Neighborhood Road Reconstruction 200D00 1,100.000 1,800.000 5.575D00 7.300D00 _ 0~erhaul resldential sheets '09 design. Construction 2010 $1.1M for Mill Creek'.2011 $1.8M
for Vail Valley Drive reconstruction and 2012/2013 East Vail roads
Neighborhood Bridge Reconstruction 150.000 - 1.050.000 1.650.000 Matterhom Bridge reconstruction moved to 2011 due to CDOT fiscal yearand requirements'.
Partial funding from federal grant
Flre Breathing Apparetus 180.000 - - - Replacement oF all (30) cylinders/compressors: Older model currently used not eHective
Parking Entry System / Equipment 145.000 Metered lots. equlpment obsolete end notservicable by vendor: Time sensRive for Instellation
prior to next parking season
Radlo Equipment replacement (pub. works. pub. safet 48D00 Replacementof 1998 radios for PW. Fire. PD. delayed
Hybrid Bus Batterv Replacement 40D00 294.000 Scheduled replacement
OfPice Equlpment> $5.000 9.000 09 GIS Equlp
Generator- Municipal Building / Dispatch 20.124 2009: work finished up In 20091 balance due on a contract
Replace Buses 173,400 2.199.600 1 203.400 _ 2009 for spare parts on new hybrid buses - stocking parts reduces downtime when buses nee
se cing 2010 6 regular buses. 2011 2 Hybnd buses
Replacemen[ Paid for by Capital Fund 2,270.913 3,599.600 4.053.400 7.313.000 7,300,000 294,000 '
Property Tax Increment- Reserved 441.000 Reserve forunldentified projects
O[her Improvements
West Vail Fire Station - Planning / Design 300.000 Continue planning and deslgn process:Deslgn firm has been selected
AmsaDrive - DuplexforEmployeeHousing 770.000 Developmentprojectfordeed-restrictedhousing
Buy-down Program 500.000 500.000 500.000 500.000 500.000 500.000 Increased to $SOOK per year as of 2009 per Housing Strategic Plan
Vanable Message Slgns / Wey-Finding Improvemenls 190.973 65.000 130.000 135.000 _ _ 09 Vail Village wayfinding signs on order $180K for Main Vail round-about & Four Seasons.
'10 Solaris'.'11 LionsHead and'12 East Vail
Construction of and East Vali berm would be phased: costs not known at this time: $751 K
I-70 Noise 300.000 251,639 500.000 250.000 250.000 250.000 a nulated amount overthe years: split between 2010 and 2011: Annual $250K budget
begins again in 2012
I-70 Fiber Optics 16g,781 _ _ _ _ _ 2009'. project nearing completion. Town will have fiber optic connection to I-70 corridor for
improved public safety communications
Underground Utillry improvements 156.000 Transfer of utility Iines from above ground to underground'. oRset by $156K revenue above
from Holy Gross'. work already completed and awaiting flnal billing.
Manor Vail Street Plan 83.800 Expenditure related to impact fee paid by Manor Vail development. Keep funds in bugdet due
to developer agreement
Chamonix Area Planning 30.000 Continued work on Ghamonlx area planning
Fire Impact Fee Nexus study 15.000 Nexus study to determine redevelopment impact on Flre Department: Potential revenue
Traffic Impact Fee study 30.000 Study to determine redevelopment impact on fraffic / potential revenue: identifled as a next
step in transportation plan
Timber Ridge LegaVZoning 100D00 Re-appropnation of $19K. plus an additional $81 K to comlete the second phase of negotiating
ontrect and to recognize ~incremental costs due to a higher number of respondanls
TimberRidgeDebtServiceGuarantee 925000 Annualdebtserviceguarantee - requirementofTRdebt
Thls is offset by contributlons from Vall Resorts and GDOT and covers completion of the
LlonsHead Improvements 34000 - - - - - trensportation study (currently underway) and consultant's review of EverVail frontage rnad
plans
Fmntaqe Road Relocation 20.000 - - StudY oi the Frontage Rd relocation lEveNail) ' se bursementfrom Vail Resorts abovE
Blo-Mass SNdy 50.000 For the research of Bio-mass options. Staff is applying fora grant in May to fund a feasibility
studv and being able to show a budget may be critical forgrant eligibility
.
9/ 11 i2009
4-1 -31 27
TOWN OF VAIL 2010 BUDGET
SUMMARY OF REVENUE. EXPENDITURES. AND CHANGES IN FUND BALANCE
CAPITAL PROJECTS FUND
2009
Forecas[ 2010 2011 2012 2013 2014 Commen[s
To[al Other Improvements 3,673,554 816,639 1,130,000 885,000 790.000 750,000
To[al Capital before Financing 9.749.723 6,825,239 8,729,200 73,306,000 11,963,500 5.279,400
Debt Service and Financing
Debt Service on Outstanding Bonds 2.121 2.273.959 2.279.572 2088.346 Paid off by Jan 1. 2013. a ual payments updated for refunding of 1998 Bonds
Transfer to Vail Reinvestment Authonty 120.834 2.479.515 - Transfer federal grant money to VRA'. VRA covenng all expenditures for the transit center
project
To[al Deb[ Service and Financing: 2.418,955 4,753.474 2,279,572 2.088.346 - ; -
Total Expenditures 12,168,678 11,578,713 11,008,772 15,394.346 11.963.500 5.279.400
Revenue Over (Under) Expenditures (4.218,544) (1,119.198) (2.091,272) (7,770,846) (4.202.000) 2,623,735
Beginning Fund Balance 8.981.869 4.761325 3844.127 1.552855 (6.217.991) (10.419.991)
Ending Fund Balance 4.763,325I 3,644.7271 1,552.855 1 (6.277,991)1 (10,419,991f1 (7,796,256)I
Unfunded Capi[al Projects
Ghamonix Slte Development - Housing
West Vail Fire Station 2.760.000 2.760.000
Flre Truck - West Vall Flre Station 570.000
East Va-il Fire Station Remodel 775.000
Town Shop linprovements 9225.000
Creekside Housing Improvements 588000 262500 315.000
Mun-icipal Bldg - HVAC Renovation 2.400.000
Slmba Run Underpass 19.500.000
Frontage Rd - LionsHead 8.815.000
N. Frontaqe Rd -East Vail 2.100.000
Frontaqe Road - Ford Park 5.635.000
N. Frontage Rd - West Vail 7.513,000
Main Vail Round-about Major Reconstructlon 1600A00
West Vail Rou nd-about Major Reconstruction 1 00OA00
LH Auxilliary Bullding Renovation 1.015.000
LH Information Center Renovatlon 550.000
LionsHead Parking Structure Enhancements 5.000,000
To[al Unfunded Projects 2.760.000 3.330,000 9,173.000 46.480.500 10,225.000 2.415.000
Ending Fund Balance Incl. Unfunded list 2.003.325 (2,445.873) (13.710145) (67.961.491) (82,388,491) (82,179.756)
9/ 11 i2009
28
4- 1 - 32
TOW N OF VAIL 2010 BUDGET
SUMMARY OF REVENUE. EXPENDITURES, AND CHANGES IN FUND BALANCE
REAL ESTATE TRANSFER TAX
2009
Forecast 2010 2017 2012 2073 2014 Comments
REVENUE
Real Estate Transfer Tax $ 2.420,000 $ 4.283.000 $ 3.561.000 $ 3245D00 $ 2.630,000 $ 2.715000 Ritz. Solans and Four Seasons. assume 25% sold 2010 at 80°/ list pnce'. Base transactions flat in 2010. up 5%
2011 -2014'. Limited amountof sales from majorredevelopment
Federal Grents 145.458 Federal grant forthe Tlmber Ridge/ BuffehrGreek path
Golf Course Lease 120.000 122.000 124.440 126.929 129.467 132.057 Annual lease paymenl from Vail Recreation District 2% annual lncrease - deposited to "REA"
VRD repayment for promissory note 341.098 343.424 337.568 331.712 325.856 Note based on $1 b M loan at 3.5 % over 5 years'. Adjusted 2009 for interest timing
Intergovenmental Revenue 20.000 20.000 20.000 20.000 20.000 20.000 Lottery proceeds
Project Reimbursements 2500 1 st Bank sponsorshlp of shopping bags
Recreation Amenity Fees 47.000 10.000 10.000 10.000 10.000 10.000 Based on actual collections in 2009
Eamings on Investments and Other 81.250 40A02 15.879 2009 & 2010: Based on .5 % reNm on pnor year's fund balance'. 2011 besed on 1%.2012-14 2%
Total Revenue 3.181.306 4,818,826 4.068.887 3.733.641 3115323 2.877.057
Capi[al Maintenance Expenditure
s
Annual Park and Landscape Maintenance 1290.882 1.323.478 1.363.182 1.431.341 1.474282 1,518,510 Ongoing path. park and open space maintenance. project mgmt: $75K reduction In expenses 2009-11: $30K
vings 2012-14 (watersavings & backFlow repair & mtce)
Manaqement Fee to General Fund (5%) 121.000 214.150 178.050 162.250 131.500 135.750 5% of RETT Collections - fee remitted to the General Fund foradministration
Rec. Path Capital Maint 193.540 150.000 104.745 117.583 107.048 110.000 Capltal mamtenance of the town's recreation path system'. $40K reduction in 2010 as of 91
Tree Malntenance 109.954 65.000 65,000 65.000 65.000 65.000 Regular malntenance for tree health within the town (spraying. remo g ewtrees)'.'09 to continue with scale
spraying on town-owned property at approx. $120 per tree
Forest Health Management 265.000 265.000 265,000 265.000 265.000 265.000 Pine beetle mltigation In conjunction wl forest servlce
Street Fumiture Replacement 25.983 22,500 22500 25.000 25.000 25.000 Additions and replacement of street fumiture:'09 re-appropriation to expand bike rack installatlons (at approx.
$1.000 perblke rack)
Park / Playyround Capital Maintenance 110.000 115.000 90.000 80.000 82.400 84.872 Repair & ma'mtenance of playgrounds. restrooms. ete.
Bald Mountaln Underpass Maintenance 200.000 Reconstruction of retaining wall that supports bike path through the underpess
AlpineGarden5upport 55.620 55.620 65.564 67.531 69.557 71.644 Annualsupportat3'%increaseperyear(2010Flatwith2009)
Black Gore Creek Sand M-itigation 180.569 90D00 100,000 100.000 100.000 100.000 Annual support of water protectlon programs:'09 to inove a waterline to make room for addltional sand retention
To[al Capi[al Main[enance 2,352,548 2,500,748 2.254.041 2,313.705 2,319,787 2,375.776
Other Improvemen[s
Meadow Drive Streetscape 411.788 09 for West Meadow Drive (Library to Vail Road). on9oing costs under contract
Katsos Ranch Bike Path 7.000 09 for wetland re-vegetation - Ihe last task in resurfacing rec path fmm Sunburst to E. Vail
Path (rom TimberRidge to Roost; of(set by Federal Grant of approx. $150K'. $46K addltional funds necessary to
T-imber Rldge-BuffehrGreek Rd separation 700A00 - - - - - _mply with federal funding requirements and original costestimates were from 2003. Gontract awarded atJune
2nd meeting.
Lionshead to Meadow Dr 202.500 - Improvements to existing bike path along the stream
Treilhead Development / Improvement 23.200 - 24.000 50.000 Improve trailheads'. Gontinued need through 2012 (one trail per year)'. Ellminated 2010 as of 9/15/09
ADA Compliance wl VRD 85.881 10.000 10.000 10.000 10.000 10.000 Shared costs with VRD -ADA access at recreetional facillties'.'09 re-appropriation to remodel restroom at golf
urse hole #13~. LH auxllliary bldg ADA improvements (lift) and a ramp/restroom upgrade at the Clubhouse.
Recreation Master Planning 6.415 Concept and design of recreation asset improvements. 2008/09 the Vail Golf Gourse Glubhouse
Streamwalk ADA & Safely improvements 1.033 To cover a remaining engineering bill
Greenhouse 250.000 $100K originally budgeted forjustthe greenhouse structure. another $150K requested based on revised cost
estimates to include concrete base and other constructions costs
Constructwidened 6'shoulders along all frontage roads. first priority Is Blue GowGhute to East Vail'. path from
Frontage Road Bike Lanes/Trails 150.000 - 2.275.000 1.150D00 - - Vail Mtn School to E. Vail exit 2009 for deslgn ($SOK) and survey work ($100K). construc[ion was budgeted In
2010'. now pushed to 2011
Vail Valley Dnve - Bike Path - 75D00 775.000 - Addition of widened shoulders (for bike path) during reconstruction of Vail Valley Drive: Design in 2010. and
nstruction was pushed to 2011 as of 9/15/09
Ford Park Master Plan 300.000 1.000.000 I 2.150.000 Re-appropnation from 2008 for master planning and parking survey work (Phase I); Interviewed 5 candidates on
Apr. 27'. Reduced 2010 from $3.3M to $1.0 M
Main Vail Roundabout pavement apron - - 130.000 $1 30K concrete apron to protect the grass from cars/trucks on the edge of the roundabout- delayed from 2010 to
2012 as of 9!1 5/09
Ford Park Improvements 200.000 - - - - - Ford Park pathwork. restrooms and other improvements
SeibertGircle 212696 To complete project
Raw Water / Irrigation Control 371.752 Watersupply infrastructure. Ong plan to include in water bills. but Interest rate now 5%. so paying up fmnt Instead
of fina
Kayak Take-out 10D00 Kayak take-outarea along stream (partof One Willow Bridge developmentagreementand must be accounted for
o separately)
29
- 1 - 33
TOW N OF VAIL 2010 BUDGET
SUMMARY OF REVENUE. EXPENDITURES, AND CHANGES IN FUND BALANCE
REAL ESTATE TRANSFER TAX
2009
Forecast 2010 2017 2012 2073 2014 Comments
Stream Tract Encroachment Survey 64.881 - - - - - Survey along Gore Creek
Reconstruction of playground per safery plan:20 years old. in-house design currently underway and staff working
Red Sandstone Park- Per Safety plan 25.000 439.000 - - - - a plan to deal wlth parking and ADA requirements. $25K to finish design: $439K for construction deferred
until 2010
Booth Greek Playground i 5D00 385.250 Design In 2011'. deferred construction untll 2012
Booth Creek Park redevelopment 50.000 1.340D00 Design in 2011 . deferred construction until 2012
White Water Park 5.000 - - - - - 3N hole / bladdersystem at W hitewater Park - last part of pmject Is to program the waterfeaNre's system
Ford Park Soccer Field Parking Lot - - Porous pavement for reconstruction of this lot: Delayed from 2010 to 2015 b/c was able to overlay in 2009
Art in Public Places - Programs / Art 215.156 80.000 80.000 80000 80.000 80.000 To purchase sculptures, artwork. art programs and events: remainder Is re-appropriated each year to accumulate
ough funds
Public Art- Morales relocation 125.000 Transferred from Seibert project to cover cost of relocating the Morales artwork
Public Art- Meadow Drive Entry 85.000 Transferred In'08 from streetscape proiect to cover cost of new Meadow Drive entry feature
Publlc Art - Operating 84.359 85.157 87,712 90.343 93053 95.845 AIPP salary and operating expenses related to RETT. 3i'o annual Increase
Landscape Medlans 300000 - _ _ _ Fmntage road medians alongside redevelopment projects: working on lighting plan for In front of Solaris. Vail
Plaza and Four Seasons
Public Restrooms - - 670.000 _ _ _ 09 Tear down and rebuild (end enlarge) Ford Park restmom'. Restrooms at W. Meadow Drive & Vail Road:
Pushed from'09 to'11
Environmental Sustainabillry 315,000 250D00 250.000 250.000 250.000 250.000 Envirommiietal projects such as energy efficiency studies of municipal buildings. recycling programs. ete.
Capi[al Paid for by RETT Funds: 4,151.661 1,939,157 6.386.712 3.485.593 433.053 435,845
VRD-Managed Facility Projects
RecreationEnhancementAccount 120.000 122000 124.440 126.929 129.467 132057 Reserveaccountforgolfcourse -improvements - fundedbyannualleaserevenue
Golf Course lrrigation - VRD's portion 1 807.522 Flnance VRD's portion of irrigation system replacement (5-year payback)
Golf Gourse Irngation 1.350.000 Based on estimates from Bome Englneenng'. spllt 50'/ with VRD (10% reduction)
GolfCourseClubhouse.5tarterShack,etc. 232.500 33000 900,000 2912 18.390 79.936 Improvementstomaintenancebuildingandmainclubhouse
Golf Course -Other Improvements 227.500 200.000 50.000 11.863 7.896 ADA access to clu6house. bridge and retaining wall repairs
Dobson Ice Arena 740,000 100.000 15.000 58.796 2.784 11.580 09 Roof and cen[ral air repair: outer years lighting and locker rooms
Ford Park l7ennls Center Improvements 5.000 175.000 200.000 309.382 2.214 9.816 2009: Defer continued refurbishing of Ford Park tennls courts to 2010 ($62K). 2010. walkweys & res[room roof pe
lease aqree ent delayed from 2008 due to park master planning
Athletic Felds 25D00 2.278 12483 09 irngation system. '12 asphalt overlay of parking lot
Youth Services 60D00 25.000 09 ADA access and fumaces
Gymnastics Genter - 25000 1.582 09 retaining walls. '10 mechanical improvemenls
NaNre Center 10.000 8.517 2012 wood open rail fencing
Total VRD-Managed Facility Projec[s 4.367.522 690,000 11289,440 519.981 155.133 253,768
Total Expenditures 10.871,731 5129,905 9,930193 6.319279 2,907,973 3.065,389
Revenue Over (Under) Expenditures (7,690.425) (371,079) (5,867,306) (2.585,639) 207.350 (188,332)
Beginning Fund Balance 17,288.266 9.597.841 9.286.762 3.425.456 839.817 1.047.167
Ending Fund Balance $ 9.597.841 $ 9,286,762 $ 3,425,456 $ 839,817 $ 1.047,167 $ 858,835
9/ 11 i2009
30
4- 1 - 34
TOWN OF VAIL 2010 BUDGET PROPOSAL
SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE
VAIL MARKETING FUND
2009 2010
2008 Original Proposed
Actual Budget Budget
Revenue
Business Licenses $ 312,839 $ 314,500 $ 312,000
Earnings on Investments 3,819 - -
Total Revenue 316,658 314,500 312,000
Expenditures
Commission on Special Events 280,000 280,000 280,000
Collection Fee - General Fund 15,642 15,725 15,600
Total Expenditures 295,642 295,725 295,600
Revenue Over (Under) Expenditures 21,016 18,775 16,400
Beginning Fund Balance 62,619 81,394 102,410
Ending Fund Balance $ 83,635 $ 100,169 $ 118,810
DEBT SERVICE FUND
2009 2009 2010
2008 Original Amended Proposed
Actual Budget Budget Budget
Revenue
Transferfrom Capital Projects Fund $ 2,204,670 $ 2,266,775 $ 2,298,121 $ 2,273,959
Earnings on Investments and Other 50,830 - -
Total Revenue 2,255,500 2,266,775 2,298,121 2,273,959
Expenditures
Principal 1,890,000 2,000,000 1,980,000 2,035,000
Interest Expense 432,395 266,775 296,295 238,331
Fiscal Agent Fees 2,500 2,500 6,950 4,000
Refunding Bonds Issuance Costs - -
Total Expenditures 2,324,895 2,269,275 2,283,245 2,277,331
Revenue Over (Under) Expenditures (69,395) (2,500) 14,876 (3,372)
Other Financing Sources (Uses)
Debt proceeds, net (96,461)
Issuance costs premium 203,221
Issuance costs, net (115,741) - -
Total Other Financing Sources (Uses) (8,981) - - -
Beginning Fund Balance 252,710 249,639 174,334 189,210
Ending Fund Balance $ 174,334 $ 247,139 $ 189,210 $ 185,838
9/ 15/20M
4-1-35
TOWN OF VAIL 2010 BUDGET PROPOSAL
SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE
HEAVY EQUIPMENT FUND
2009 2009 2010
2008 Original Amended Proposed 2011 2012 2013 2014
Actual Budget Budget Budget Forecast Forecast Forecast Forecast
Revenue
Town of Vail Interagency Charge $ 3,067,497 $ 2,910,595 $ 2,703,886 $ 2,836,464 $ 3,243,653 $ 3,205,746 $ 3,385,420 $ 3,277,400
Insurance Reim burse ments & Other 111,337 38,800 38,800 - - - - -
Earningsonlnvestments 41,169 37,000 8,000 10,298 1Q172 11,365 12,090 12,964
Equipment Sales and Trade-ins 77,964 79,880 79,880 123,240 233,580 131,485 144,210 109,580
Total Revenue 3,297,967 3,066,275 2,830,566 2,970,002 3,487,405 3,348,596 3,541,720 3,399,944
Expenditures
Salaries & Benefits 899,228 1,010,532 942,623 965,912 986,368 1,016,976 1,039,772 1,064,819
Operating, Maintenance & Contracts 1,424,612 1,294,625 1,155,825 1,244,911 1,282,258 1,320,726 1,360,348 1,401,158
CapitalOutlay 640,907 74Q500 74Q500 784,500 98Q100 865,944 966,700 777,000
Total Expenditures 2,964,747 3,045,657 2,838,948 2,995,323 3,248,726 3,203,646 3,366,820 3,242,977
Revenue Over (Under) Expenditures 333,220 20,618 (8,382) (25,321) 238,678 144,950 174,900 156,967
Beginning Fund Balance 99Q117 1,617,232 2,068,007 2,059,625 2,034,304 2,272,982 2,417,932 2,592,832
Ending Fund Balance $ 1,323,337 $ 1,637,850 $ 2,059,625 $ 2,034,304 $ 2,272,982 $ 2,417,932 $ 2,592,832 $ 2,749,799
32
9!1~i2009
4-I-36
TOWN OF VAIL 2010 BUDGET
SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE
DISPATCH SERVICES FUND
2008 2009 2009 2010 2011 2012 2013 2014
Actual Budget Amended Proposed Forecast Forecast Forecast Forecast
Revenue
E911 Board Revenue $ 607,183 $ 657,015 $ 688,918 $ 754,108 775,506 797,500 82Q200 843,600
Interagency Charges 1,050,439 1,157,497 1,157,497 1,162,231 1,181,270 1,239,588 1,288,703 1,336,352
Town of Vail Interagency Charge 533,164 543,072 543,072 522,213 544,220 571,087 593,715 615,667
Earningsonlnvestments 18,763 12,142 5,000 5,000 10,000 1Q000 1Q000 1Q000
Other 7,500 - 69,750 - - - - -
Total Revenue 2,217,049 2,369,726 2,464,237 2,443,552 2,510,996 2,618,175 2,712,618 2,805,619
Expenditures
Salaries & Benefits 1,588,183 1,732,699 1,753,602 1,854,062 1,933,396 2,014,561 2,078,790 2,144,971
Operating, Maintenance & Contracts 459,767 499,535 499,535 511,633 527,600 543,428 559,731 576,523
CapitalOutlay 5Q121 135,000 124,750 5Q000 50,000 50,000 5Q000 5Q000
Total Expenditures 2,098,071 2,367,234 2,377,887 2,415,695 2,510,996 2,607,989 2,688,521 2,771,494
Revenue Over (Under) Expenditures 118,978 2,492 86,350 27,857 0 10,186 24,097 34,125
Transfer to Capital Projects Fund (75,000) - - - - - - -
Beginning Fund Balance 918,366 821,458 962,344 1,048,694 1,076,551 1,076,551 1,086,737 1,110,834
Ending Fund Balance $ 962,344 $ 823,950 $ 1,048,694 $ 1,076,551 $ 1,076,551 $ 1,086,737 $ 1,110,834 $ 1,144,959
33
9!1~i2009
4-I-37
TOWN OF VAIL 2010 BUDGET
SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE
CONFERENCE CENTER FUND
2010
2008 2009 2009 Proposed
Actual Budget Amended Budget
Revenue
Taxes
Sales Tax - - - -
Public Accomodations Tax - - - -
Penalties and Interest on Delinquent Taxes
Subtotal Taxes - - - -
Other
Earnings on Investments 218,193 235,000 46,000 46,500
Total Revenue 218,193 235,000 46,000 46,500
Expenditures - General Government
Management Fee - - - -
General Supplies and meetings - - - -
CapitalOutlay - - - -
Total Expenditures - - - -
Revenue Over (Under) Expenditures 218,193 235,000 46,000 46,500
Beginning Fund Balance 9,046,283 9,271,283 9,264,476 9,310,476
Ending Fund Balance $ 9,264,476 $ 9,506,283 $ 9,310,476 $ 9,356,976
HEALTH INSURANCE FUND
2009 2010
2008 Original Proposed
Actual Budget Budget
Revenue
Town of Vail Interagency Charge - Prem $ 2,394,290 $ 2,515,000 $ 2,510,000
Employee Contributions 286,058 288,000 305,000
Insurer Proceeds 111,957 20,000 100,000
Earnings on Investments 35,866 24,719 5,000
Total Revenue 2,828,171 2,847,719 2,920,000
Expenditures
Health Inusrance Premiums 287,533 339,660 365,000
Claims Paid 2,163,853 2,448,059 2,650,000
Short-term Disability Pay 7,442 40,000 35,000
Professional Fees 20,000 20,000 20,000
Total Expenditures 2,478,828 2,847,719 3,070,000
Revenue Over (Under) Expenditures 349,343 - (150,000)
Beginning Fund Balance 990,117 1,089,099 1,414,762
Ending Fund Balance $ 1,339,460 $ 1,089,099 $ 1,264,762
9/15/2009
4 1 A'
ORDINANCE NO. 19
SERIES OF 2009
ANNUAL APPROPRIATION ORDINANCE: ADOPTING A BUDGET AND FINANCIAL
PLAN AND MAKING APPROPRIATIONS TO PAY THE COSTS, EXPENSES, AND
LIABILITIES OF THE TOWN OF VAIL, COLORADO, FOR ITS FISCAL YEAR
JANUARY 1, 2010 THROUGH DECEMBER 31, 2010
WHEREAS, in accordance with Article IX of the Charter of the Town of Vail,
Colorado, the Town Manager prepared and submitted to the Town Council a proposed
long-range capital program for the Town and a proposed budget and financial plan for all
Town funds and activities for the fiscal year; and
WHEREAS, it is necessary for the Town Council to adopt a budget and financial
plan for the 2010 fiscal year, to make appropriations for the amounts specified in the
budget; and
NOW, THEREFORE, be it ordained by the Town Council of the Town of Vail,
Colorado, that:
1. The procedures prescribed in Article IX of the Charter of the Town of Vail,
Colorado, for the enactment hereof, have been fulfilled.
2. Pursuant to Article IX of the Charter, the Town Council hereby makes the
following annual appropriations for the Town of Vail, Colorado, for its fiscal year
beginning on the first day of January, 2010, and ending on the 315t day of December,
2010:
FUND AMOUNT
General Fund 29,106,839
Capital Projects Fund 11,578,713
Real Estate Transfer Tax Fund 5,129,905
Vail Marketing Fund 295,600
Debt Service Fund 2,277,331
Heavy Equipment Fund 2,995,323
Health Insurance Fund 3,070,000
Dispatch Services Fund 2,415,695
Total 56,869,406
Less Interfund Transfers (8,476,486)
Net Expenditure Budget 48,392,920
Ordinance No. 19, Series of 2009
9/15/2009
4-1-39
3. The Town Council hereby adopts the full and complete Budget and Financial
Plan for the 2010 fiscal year for the Town of Vail, Colorado, which are incorporated by
reference herein and made part hereof, and copies of said public records shall be made
available to the public in the Municipal Building of the Town. This Ordinance shall take
effect five (5) days after publication following the final passage hereof.
4. If any part, section, subsection, sentence, clause or phrase of this ordinance is
for any reason held to be invalid, such decision shall not affect the validity of the
remaining portions of this ordinance; and the Town Council hereby declares it would
have passed this ordinance, and each part, section, subsection, sentence, clause or
phrase thereof, regardless of the fact that any one or more parts, sections, subsections,
sentences, clauses or phrases be declared invalid.
5. The Town Council hereby finds, determines, and declares that this ordinance is
necessary and proper for the health, safety, and welfare of the Town of Vail and the
inhabitants thereof.
6. The repeal or the repeal and reenactment of any provision of the Municipal Code
of the Town of Vail as provided in this ordinance shall not affect any right which has
accrued, any duty imposed, any violation that occurred prior to the effective date hereof,
any prosecution commenced, nor any other action or proceedings as commenced under
or by virtue of the provision repealed or repealed and reenacted. The repeal of any
provision hereby shall not revive any provision or any ordinance previously repealed or
superseded unless expressly stated herein.
7. All bylaws, orders, resolutions, and ordinances, or parts thereof, inconsistent
herewith are repealed to the extent only of such inconsistency. This repealer shall not
be construed to revise any bylaw, order, resolution, or ordinance, or part thereof,
theretofore repealed.
INTRODUCED, READ ON FIRST READING, APPROVED AND ORDERED
PUBLISHED ONCE IN FULL, this 15th day of September, 2009. A public hearing shall
be held hereon on the 6th day of October, 2009, at 6:00 pm at the regular meeting of the
Town Council of the Town of Vail, Colorado, in the Municipal Building of the Town.
Dick Cleveland, Mayor
ATTEST:
Lorelei Donaldson, Town Clerk
Ordinance No. 19, Series of 2009
9/15/2009
4 1 40
OOi)
MUT VAIL TOWN COUNCIL AGENDA MEMO
MEETING DATE: September 15, 2009
ITEM/TOPIC: A work session to present and discuss the 2009 International Building Codes
udate. (Ordinance No. 18, Series of 2009)
PRESENTER(S): Martin Haeberle
ACTION REQUESTED OF COUNCIL: Provide policy direction and input of the recommended
code amendments.
BACKGROUND: The Building and Fire Appeals Board has, through a process of community
consensus, reviewed the 2009 international building codes and is recommending that the Vail
Town Council adopts the 2009 international building codes with several amendments. The
proposed amendments specifically address the uniqueness of the construction environment in
Vail.
STAFF RECOMMENDATION: Because this is a work session, staff does not request that any
formal action be taken at this time.
ATTAC H M ENTS :
Council Memorandum
Frequently Asked Questions
Power Point Presentation
Ordinance No. 18, Series of 2009
9iisizoo9
MEMORANDUM
TO: Vail Town Council
FROM: Community Development Department
Building and Fire Appeals Board
DATE: September 15, 2009
SUBJECT: First reading of Ordinance No.18 Series of 2009, an ordinance repealing and
reenacting Chapter 10-1, Building Codes, Vail Town Code, and setting forth
details in regard thereto.
1. DESCRIPTION OF THE REQUEST
Staff is requesting a first reading of Ordinance No. 18, Series of 2009, an ordinance
repealing and reenacting Chapter 10-1, Building Codes, Vail Town Code, and setting
forth details in regard thereto. For your reference, Staff has attached Ordinance No. 18,
Series of 2009, (Attachment A), a powerpoint presentation (Attachment B) a
spreadsheet of all proposed changes (Attachment C) and a cost analysis related to
sprinkler systems as requested at the Town Council work session on September 1, 2009
(Attachment D).
The adoption of Ordinance No. 18, Series of 2009, will allow the Town of Vail to maintain
compliance with state and federal regulations in regards to the state electrical code,
state plumbing code, state elevator requirements, federal accessibility laws, and energy
compliance regulations. Further, it will allow the Town of Vail to maintain the most
current minimum standards for the protection of life, safety, health and welfare in the
construction of buildings. The Town will also be able to insure that buildings constructed
in the Town of Vail promote the coordinated and harmonious development of the town in
a manner that conserves and enhances its natural environment and its established
character as a resort and residential community of the highest quality.
II. BACKGROUND
The Town of Vail Building and Fire Appeals Board has completed an extensive review of
the adopted Building Codes in Title 10, Building Codes, Vail Town Code, and the 2009
International Code Council (ICC) Building Codes. Staff worked with the Building and
Fire Board of Appeals, and established seven technical advisory committees made up of
engineers, architects, contractors, and code officials who actively work in the area. The
Building and Fire Board of Appeals made a recommendation of approval to the Vail
Town Council for the amendments proposed in Ordinance No. 18, Series of 2009.
III. STAFFING REQUIREMENTS
Adoption of Ordinance No. 18, Series of 2009, will replace existing requirements for
building with updated versions from the ICC. The adoption of the latest edition of the
building codes and proposed amendments will not increase review time or funding
required to administer the codes.
1
9/15/2009
5 -1-1
IV. ACTION REQUESTED
Staff requests that the Vail Town Council approve, approve with modifications, or deny
Ordinance No. 18, Series of 2009, upon first reading.
V. STAFF RECOMMENDATION
Staff recommends that the Vail Town Council approves Ordinance No. 18, Series of
2009, upon first reading.
VI. ATTACHMENTS
A. Ordinance No. 18, Series of 2009
B. Powerpoint presentation dated September 15, 2009
2
9/15/2009
5-1-2
Memorandum
To Vail Town Council
From: Community Development Department
Date: September 15, 2009
Re: Frequently Asked Questions Regarding the Adoption of the 2009 Building Codes
1. Why should the Vail Town Council adopt the 2009 Building Codes (Ordinance No.
18, Series of 2009) ?
The Vail Town Council should adopt the 2009 Building Codes for the following
reasons:
• Buildings built in the Town of Vail will be able to utilize the current minimum
construction standards available.
• The use of current standards allows the design professional and the
contractor to build the most efficient, cost effective, and safe structure without
the burden of out of date standards.
• By adoption of the 2009 Building Codes the Town will be in compliance with
current state and federal regulations.
2. Upon adoption of the 2009 Building Codes will additional staff be required to
administer the new codes?
No additional staff will be required to administer the new codes. Presently, the Town
of Vail staffing level is properly aligned to administer the 2003 Building Codes, with
amendments, and the adoption of the 2009 Building Codes will not generate the
need for increased staffing levels.
3. Will it take additional time to process a building permit pursuant to the provisions of
the 2009 Building Codes?
No. Again, the Town of Vail staffing level is properly aligned to administer the 2009
Building Codes. As such, the town staff will be able to maintain our current levels of
customer service and continue to meet or exceed or customer's expectations. With
the exception of the larger and more complex projects, our customer service
standard is to complete the initial review of a building permit application in fifteen
working days or less.
4. Do the provisions of the 2009 Energy Code increase the costs for the construction of
a new single family or duplex residence?
Yes and no. Some initial cost increases exist however the initial cost increase is
paid back to the homeowner over the life cycle of the building. For instance, the
additional cost incurred for increasing the efficiencies of windows has an
9iisizoo9
5 -2-1
approximate five-year payback, depending on the quality of windows and use, in
energy savings (heating & cooling) and the installation of a high efficient boiler is a
common practice in construction in Vail and has a high return on payback. Use and
size of the boiler determines the amount of payback. By contrast however, the
insulation requirements for exterior walls and ceilings remain unchanged from the
current standards.
5. The Town of Vail presently does not have a Performance Code. Why should the Vail
Town Council adopt a Performance Code?
More than 90% of all proposed buildings in the Town of Vail easily can achieve full
compliance with the 2009 Building Codes through the prescriptive requirements of
the codes. The remaining 10% of the buildings require a performance based design
to achieve full compliance due to the complexity of the design or location. The
Performance Code establishes specific guidelines for achieving this compliance.
6. How are dangerous buildings addressed without the Abatement of Dangerous
Building Code?
In the past, the Community Development Department required abatement of
dangerous buildings by reference within the adopted fire code. This approach did not
allow for a process of compliance by due process for the owner nor gave specific
criteria for when a building may be abated. Through the adoption of the Abatement
of Dangerous Building Code, these shortcomings to the current approach are
resolved.
7. The 2009 Building Codes require the use of fire sprinkler systems in most residential
and commercial development. When are fire sprinklers required in a home and why
is this requirement beneflcial to homeowners in the Town of Vail?
All new homes built after January 1, 2011 will be required to have a fire sprinkler
system. All existing homes are exempt from this requirement unless extensive
remodel or additions are made to the home.
National statistics have shown that the best way to protect loss of life in a home from
a fire is by the installation of an operational fire sprinkler system. Over the last
several years the building codes have continually increased the criteria for fire
sprinklers in residential occupancies in reaction to these statistics. As of 2003 all new
residential occupancies of other than one and two family dwellings are required to
have a fire sprinkler system. By requiring a fire sprinkler system in a new single
family home, Vail will be providing the highest level of protection from loss of life to
the homeowner.
8. Why increase the efficiency requirements for windows in new homes?
The increase in efficiency requirements in windows provides the best value for
increased cost versus energy savings that can be done in a home. This helps the
Town of Vail achieve its environmental sustainable imitative goals and provides
years of operating cost savings to the homeowner.
9iisizoo9
5-2-2
9. What were the various roles and responsibilities of the town staff, advisory
committees and the Town of Vail Building and Fire Code Board of Appeals in the
process of developing this ordinance?
The town staff provided technical and administrative support to the technical advisory
committees. The technical advisory committees provided proposed code amendment
recommendations to the Town of Vail Building and Fire Code Appeals Board for
consideration. The Building and Fire Code Appeals Board reviewed the
recommended amendments and has forwarded a recommendation of approval of the
proposed code amendments to the Vail Town Council.
10. How is the 2009 Building Codes going to deal with roof tiles and ice from falling
from a building onto walkways?
Amendments to the building code addressing the snow guard design and snow
retention of roofs over exits and pedestrian walkways requires the building
designer to incorporate snow retention into their roof design. This will require the
design professional to consider types of roof coverings that would best achieve this
requirement as well as appropriate snow guards.
11. What circumstances or conditions trigger the requirement to install a fire sprinkler
system in an existing single family or duplex residence? Is there a variance
process which allows for
The criteria for fire sprinklers in an existing home, when improvements have been
made, will not change with the adoption of the 2009 Building codes. The fire
department has created a matrix in order to clearly identify when a sprinkler
system will be required.
Yes, a variance may be made to the Town of Vail Fire Chief for relief of this
requirement and or the Building and Fire Appeals Board.
12. On average, how much does it cost to install a fire sprinkler system?
According to the most current construction cost figures, the cost of installing a fire
sprinkler system ranges from $4.00 -$8.00 per square foot depending on the
complexity of the site and structure.
13. Why did the Building and Fire Appeals Board recommend fire sprinkler systems for
new single family and duplex buildings at this time?
The initial cost of installing a fire sprinkler system and the infrastructure is more
economical to do on a new structure rather than retrofitting an existing building.
This will reduce the financial burden of installing a fire sprinkler system at a later
date if a future owner desires to do improvements which trigger the need for the
sprinkler system.
14. What is the savings of the change to the plumbing fixture requirements in
commercial buildings?
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The current code requires new small business owners to provide a male and
female restroom, a drinking fountain and service sink. The Building and Fire Code
Appeals Board approved relief of this requirement by increasing the number of
occupants per square foot ratio before these requirements become effective. This
allows a small business owner to utilize more space before additional plumbing
facilities would be required. The new small business owner will only be required to
install one restroom thereby allowing a substantial savings in construction cost.
15. Where is the major savings in energy from the energy code due to the insulation
requirements have not changed?
Most of the savings in energy is in the increase in criteria for commercial and large
multifamily structures that are over four stories. The savings that will be achieved in
the single family residence is seen in the efficiency increases of the boilers and
windows.
16. Is additional fees associated with the adoption of the 2009 Building Codes?
No. The adoption of this ordinance will not create additional permit fees or plan
check fees. The Towns current fee schedule will not be affected by this ordinance.
17. What other jurisdictions have adopted the 2009 Building Codes?
The Town of Vail will be the first in the Western Slope Region of Colorado to adopt
the entire family of 2009 Building Codes. Aspen however, has adopted the 2009
International Energy Conservation Code but has not as of yet adopted the rest of
the 2009 codes. Most jurisdictions in Colorado are currently utilizing the 2006
Building Codes.
18. Will existing buildings be required to comply with the 2009 Building Codes?
No. Existing buildings are allowed to maintain their existing use without having to
update to the 2009 Building Codes. Only new structures, additions, and areas
being remodeled are affected by the 2009 Building Codes.
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2009 Building Codes
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September 15, 2009 Vail Town Council
9/15/2009
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What are the 2009 Building Code Changes?
ig 00 - . - . .
. 00• with .
mendments
• International Building, ~ Uniform Abatement Code
Residential and Fire Codes ~ International Performance Code
• International Plumbing/
Mechanical and Fuel gas
codes
• International Energy
Conservation Code
• National Electrical Code
yAsTQwn of Vail Community 2
TpWN ~Fyp~,' 5Qevelopment Department
Why the 2009 Codes?
• Bring the Town Code up to the current
building standard for construction
- Allows for the construction industry to take
advantage of the most recent building science
• Safety, efficiency, latest technology
• Achieve the goals of the Sustainable Building
Initiative through the adoption of the 2009
Energy Conservation Code
0 yAsTQwn of Vail Community 3
Tp~OFyA' 5Qeyelopment Department
Who?
• Technical Advisory Committees
- Over 30 volunteer professionals donated over 500
hours toward review, modeling, and analysis of code
changes
• Board of Appeals
- Chaired each Technical Advisory Committee
- Reviewed all code recommendations
• Sustainable Building Initiative Committee
- Worked with Technical Advisory Committees on
proposed SBI items
yAsTQwn of Vail Community 4
TpWN~Fyp~,' 5 Qeyelopment Department
How?
• The 2009 Code Review Process
- Committees recommended changes to
model codes, based on Vail's unique
construction environment
- Reviewed existing amendments for
relevancy
- Presented to Board of Appeals for review
and approval
yAsTQwn of Vail Community 5
TpWN~Fyp~,' 5Qeyelopment Department
When?
• Code Changes effective January 2010
• Training seminar on IBC and IFC
• October 9, 2009
0 yAsTQwn of Vail Community 6
TpWN OFypI' 5Qeyelopment Department
Thank You
Martin Haeberle, CBO
970-479-2142
MHaeberle@vailgov.com
yAsTQwn of Vail Community 7
TpWN~Fyp~,' 5 Qeyelopment Department
ORDINANCE NO. 18
SERIES OF 2009
AN ORDINANCE REPEALING AND REENACTING CHAPTER 10-1, BUILDING CODES,
VAIL TOWN CODE; ADOPTING BY REFERENCE THE 2009 EDITIONS OF THE
INTERNATIONAL BUILDING CODE, INTERNATIONAL RESIDENTIAL CODE,
INTERNATIONAL FIRE CODE, INTERNATIONAL MECHANICAL CODE, INTERNATIONAL
PLUMBING CODE, INTERNATIONAL FUEL GAS CODE, INTERNATIONAL ENERGY
CONSERVATION CODE; 2008 EDITION OF THE NATIONAL ELECTRICAL CODE;
INTERNATIONAL PERFORMANCE CODE; 1997 EDITION OF THE UNIFORM CODE FOR
THE ABATEMENT OF DANGEROUS BUILDINGS AND WITH REGARD TO THE ABOVE-
DESCRIBED CODES, ADOPTING CERTAIN APPENDICES, SETTING FORTH CERTAIN
AMENDMENTS THERETO, AND SETTING FOR DETAILS IN REGARD THERETO
WHEREAS, publication of the 2003 International Building Code, as currently adopted by
the Town of Vail, has been threw two code changes requiring new buildings to meet out of date
standards that limit their compatibility to technological advancements; and
WHEREAS, the 2009 Editions of the International Building Code, the International
Residential Code, the International Fire Code; the International Mechanical Code; the
International Plumbing Code; the International Fuel Gas Code; the International Energy
Conservation Code, the International Performance Code, the 1997 Edition of the Uniform Code
for the Abatement of Dangerous Buildings, and the 2008 Edition of the National Electric Code
have been published; and
WHEREAS, the Building and Fire Code Board of Appeals of the Town of Vail has
recommended adoption of the Building Codes, as set forth in this ordinance, and has submitted
its recommendation to the Vail Town Council; and
WHEREAS, the Vail Town Council finds that the proposed amendments further the
development objectives of the Town of Vail; and
WHEREAS, the International Plumbing Code and National Electrical Code are required
by the State of Colorado; and
WHEREAS, the International Energy Conservation Code has been recommended as a
minimum standard for the energy conservation of buildings by the State of Colorado and the
United States of America; and
WHEREAS, by adopting the 2009 Editions of the International Building Codes the Town
of Vail will establish the most current standards for the removal of barriers for person with
disabilities; and
WHEREAS, the Vail Town Council finds that the amendments promote the health,
safety, and general welfare of the Town and promote the coordinated and harmonious
development of the Town in a manner that conserves and enhances its natural environment and
its established character as a resort and residential community of the highest quality.
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NOW, THEREFORE, BE IT ORDAINED BY THE TOWN COUNCIL OF THE TOWN OF
VAIL, COLORADO, THAT:
Section 1. Chapter 10-1, Building Codes, Vail Town Code, is hereby repealed and
reenacted to read as follows:
CHAPTER1
BUILDING CODES ~
SECTION: „
10-1-1: Preamble
10-1-2: Codes Adopted By Reference
10-1-3: Amendments to International Building Code
10-1-4: Amendments to International Residential Code
10-1-5: Amendments to International Fire Code
10-1-6: Amendments to International Mechanical Code
10-1-7: Amendments to International Plumbing Code
10-1-8: Amendments to International Fuel Gas Code
10-1-9: Amendments to National Electrical Code
10-1-10 Amendments to the International Energy Conservation Code
10-1-11 Amendments to the Uniform Code for the Abatement of Dangerous Buildings
10-1-12: Copies of Codes Available
10-1-13: Penalties
;"0
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10-1-1: PREAMBLE:
The Charter of the Town of Vail and the statutes of the State of Colorado provide that standard
codes may be adopted by reference with amendments; and the Town of Vail wishes to adopt
the 2009 editions of the International Building Code, the International Residential Code, the
International Fire Code, the International Mechanical Code, the International Plumbing Code,
the International Fuel Gas Code, the International Energy Conservation Code, the International
Performance Code, 1997 edition of the Uniform Code for the Abatement of Dangerous Buildings
and the 2008 edition of the National Electric Code.
10-1-2: CODES ADOPTED BY REFERENCE:
A. Building Code: The International Building Code, 2009 edition, including Appendix Chapters
B, C, E, G, J, K and the International Residential Code, 2009 edition, including Appendix
Chapters F and G, is hereby adopted by reference. The International Building Code, 2009
edition and the International Residential Code, 2009 edition, is published by the International
Code Council, 4051 West Flossmoor Road, Country Club Hills, II 60478-5795
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B. Fire Code: The International Fire Code, 2009 edition, including Appendix Chapters B, C, D,
E, G, H, and J as amended, is hereby adopted by reference. The International Fire Code, 2009
edition, is published by the International Code Council, 4051 West Flossmoor Road, Country
Club Hills, II 60478-5795.
C. Mechanical Code: The International Mechanical Code, 2009 edition, including Appendix A, is
hereby adopted by reference. The International Mechanical Code, 2009 edition, is published by
the International Code Council, 4051 West Flossmoor Road, Country Club Hills, II 60478-5795.
D. Plumbing Code: The International Plumbing Code, 2009 edition, is hereby adopted by
reference. The International Plumbing Code, 2009 edition, is published by the International
Code Council, 4051 Flossmoor Road, Country Club Hills, II 60478-5795.
E. International Fuel Gas Code: The International Fuel Gas Code, 2009 edition, is hereby
adopted by reference. The International Fuel Gas Code, 2009 edition, is published by the
International Code Council, 4051 Flossmoor Road, Country Club Hills, II 60478-5795.
F. Energy Code. The International Energy Conservation Code, 2009 edition, is hereby adopted
by reference. The International Energy Conservation Code, 2009 edition, is published by the
International Code Council, 4051 Flossmoor Road, Country Club Hills, II 60478-5705.
G. Electrical Code: The National Electrical Code, 2008 edition, is hereby adopted by reference.
The National Electrical Code is published by the National Fire Protection Association Inc., One
Batterymarch Park, Quincy, Ma 02269.
H. Performance Code: The International Performance Code, 2009 edition, is hereby adopted by
reference. The International Performance Code, 2009 edition, is published by International
Code Council, 4051 West Flossmoor Road, Country Club Hills, II 60478-5795.
1. Abatement Code: The Uniform Code for the Abatement of Dangerous Buildings, 1997 edition,
is hereby adopted by reference. The Uniform Code for the Abatement of Dangerous Buildings is
published by the International Code Council, 4051 West Flossmoor Road, Country Club Hills, II
60478-5795.
10-1-3: AMENDMENTS TO INTERNATIONAL BUILDING CODE:
The following amendments are hereby made to the International Building Code, 2009 edition:
SECTION 101.1 - TITLE: Title is amended as follows: These regulations shall be known as the
Building Code of (The Town of Vail), hereinafter referred to as "this code"
SECTION 101.4 - REFERENCED CODES: Section 101.4, Referenced Codes, is hereby
amended as follows: The other codes listed in 101.4.1 through 101.4.7 and referenced
elsewhere in this code shall not be considered part of this code, unless specifically adopted.
SECTION 105.1.1 - ANNUAL PERMIT: Delete section in its entirety.
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SECTION 105.2 - WORK EXEMPT FROM PERMIT: Section 105.2, Work exempt from permit,
is hereby amended as follows:
Item 2: Fences not over 6 feet. Note: Fences required per IBC section 3109 are not exempt
from a permit.
SECTION 1203.2.1- UNVENTED ATTIC ASSEMBLIES: With the addition of this new section to
read as follows: Unvented attic assemblies, (spaces between the ceiling joist of the top story
and the rafters), shall be permitted if ALL of the following conditions are met.
1. The unvented attic spaces is completely contained within the building thermal envelope
2. No interior vapor retarders are installed on the ceiling side (attic floor) of the unvented attic
assembly.
3. Any air-impermeable insulation shall be a vapor retarder, or shall have a vapor retarder
coating or covering in direct contact with the underside of the insulation.
4. Either of items 4.1, 4.2, or 4.3 shall be met, depending on the air permeability of the
insulation directly under the structural sheathing:
Air- impermeable insulation only. Insulation shall be applied in direct contact with the
underside of the structural roof sheathing.
Air-permeable insulation only. In addition to the air-permeable installed directly below the
structural sheathing, rigid board or sheet insulation shall be installed directly above the
structural roof sheathing as specified in the International Residential Code Table R806.4 for
condensation control.
Air impermeable and air-permeable insulation. The air impermeable insulation shall be
applied in direct contact with the underside of the structural roof sheathing as specified
International Residential Code Table 8006.4 for condensation control. The air-permeable
insulation shall be installed directly under the air-impermeable insulation.
SECTION 1503.7- SNOWGUARDS/ RETENTION: With the addition of this new section to read
as follows: The design of snow retention devices/snow guards shall be designed by a licensed
structural engineer or as determined by the Building Official.
SECTION 1505.6 - FIRE RETARDANT TREATED WOOD SHINGLES AND SHAKES: This
section is deleted in its entirety and shall be replaced with the following text: All roof coverings
and roof assemblies shall comply with ordinance No. 3, series 2007, which requires Class A
roof coverings or Class a roof assemblies for all structures within the Town of Vail. Wood
shingles and shake coverings or assemblies are prohibited
SECTION 1507.8 - WOOD SHINGLES: Delete section in its entirety
SECTION 1507.9 - WOOD SHAKES: Delete section in its entirety
SECTION 1510.4 - ROOF COVERING: This section is amended as follows: Existing wood
shingles or wood shakes shall be removed prior to installation of a new roof covering.
SECTION 1510.7- SNOW RETENTION. With the addition of this new section to read as follows:
Roofs shall be designed to prevent accumulations of snow from shedding onto exterior
balconies, decks, pedestrian and vehicular exits from buildings, stairways, sidewalks, streets,
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alleys, areas directly above or in front of gas and electrical utility meters, or adjacent properties.
The design of snow retention devices shall be provided by a licensed structural engineer.
Exception: Roof areas with a horizontal dimension of no more than 48 inches that will not
receive snow shedding from a higher roof. The horizontal projection shall be measured
perpendicular to the exterior wall line from the edge of the roof or eave to any intersecting
vertical surface.
SECTION 1603.2-BOULDER WALLS: With the addition of this new section to read as follows;
Four feet and taller boulder walls (rock walls) shall be designed by an engineer licensed to
practice in the State of Colorado.
SECTION 1604.1.1- HAZARD AREA REQUIREMENTS: With this new section to read as
follows: All new and additions to existing structures located in mapped debris flow, rock fall,
avalanche and flood hazards shall be designed as required by the" Town of Vail Code" sections
12-21-13 and 14-7-1
SECTION 1607.7.1- HANDRAILS AND GUARDS: Amend this section to include the following
text: Maximum guardrail deflection shall be U180 between supports.
SECTION 1608.2- GROUND SNOW LOADS: This section is to be deleted in its entirety and
shall be replaced with the following text; Designs for roof snow loads shall be as follows: Roof
pitches of less than 4:12, shall be designed to carry a 100 pound per square foot snow load and
roof pitches of 4:12 and greater shall be designed to carry an 80 snow load. There is no
allowance for pitch reduction nor is there a requirement to increase loading due to wind, valleys,
snow drifting or type of roof covering. Any modification for snow load design shall be
accomplished using section 104.11
SECTION 1608.2.1- ALTERNATIVE ROOFS: With the addition of this new section to read as
follows; Alternative roofs shall be designed to carry a roof snow load resulting from a ground
snow load of 143 psf. All provisions of section 1608 shall apply to the analysis of the roof
structure except for reductions for unobstructed slippery surfaces. Engineer of record is
responsible for determining increased localized snow loading due to architectural building
features
SECTION 1803.2.1- SOILS REPORT: With the addition of this new section to read as follows;
Site specific soils and foundation investigation reports shall be prepared by a Registered Soils
Engineer for the completion of construction documents. Assumption and "open hole"
investigations are allowed for additions to an existing building of less than 2000 square feet of
floor area.
SECTION 2301.2- GENERAL DESIGN REQUIREMENTS: Amend this section to include the
following text; Item # 5. Stress increases SHALL not be permitted for snow load duration.
TABLE 2902.1- MINIMUM NUMBER OF REQUIRED PLUMBING FIXTURES: This Table is
amended as follows:
1. Footnote f is amended as follows: Drinking fountains are not required for an occupant load
of 100 or less, or in A-2, B, M occupancies, regardless of occupant load
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2. Footnote g is hereby added to read; Service Sinks are recommended, but not required in B
or M occupancies with an occupant load of 50 or less if a lavatory is provided.
SECTION 2902.2- SEPARATE FACILITIES: Exception 2 and 3 of this section is amended as
fol lows:
Exception 2; Separate facilities shall not be required in structures or tenant spaces with a total
occupant load, including both employees and customers of 30 or less.
Exception 3; Separate facilities shall not be required in mercantile occupancies in which the
maximum occupant load is 100 or less
10-1-4: AMENDMENTS TO INTERNATIONAL RESIDENTIAL CODE:
The following amendments are hereby made to the International Residential Code, 2009 edition:
SECTION R102 - APPLICABILITY: Section R102.4, Referenced codes and standards, is
hereby amended by adding the following: Reference to other codes such as Plumbing,
Mechanical and Electrical shall refer only to the currently adopted code of that type.
SECTION R105.2- WORK EXEMPT FROM PERMIT: This section is hereby amended as
follows: Item 10 to be deleted in its entirety and replaced with the following text: Decks, patios,
sidewalks and driveways not more than 30 inches above grade and not over any basement or
storage below and which are not part of an accessible route.
SECTION R301.2.4- FLOODPLAIN CONSTRUCTION: This section is hereby amended as
follows: Delete section in its entirety and replace with the following text: Buildings and structures
constructed in flood hazard areas are subject to section 12-21-1 of the Vail Town Code.
SECTION R303.8 - REQUIRED HEATING: This section is hereby amended by adding the
following: Minimum winter design temperature is -20 degrees F. Heat loss calculations shall be
required for all dwelling units.
SECTION R313.2- ONE AND TWO FAMILY DWELLINGS AUTOMATIC FIRE SYSTEMS- This
section is amended as follows: Delete exception in its entirety and replace with the following
text: An automatic residential fire sprinkler system shall be installed as determined by the Vail
Fire Emergency Services matrix system.
SECTION R313.2.1- DESIGN AND INSTALLATION: This section is to be deleted in its entirety
and replaced with the following text; Automatic residential fire sprinkler systems shall be
designed and installed in accordance to the International Fire Code Section 903.
SECTION R905.7 - WOOD SHINGLES: This section shall be deleted in its entirety.
SECTION R905.8 - WOOD SHAKES: This section shall be deleted in its entirety.
SECTION R907.3 - RECOVERING VERSUS REPLACEMENT: This section shall be amended
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as follows: Exception # 2 shall be deleted in its entirety.
SECTION R907.4 - ROOF RECOVERING: This section shall be deleted in its entirety.
SECTIONS R1004.3 and R1005.2- DECORATIVE SHROUDS: These sections are to be
amended to add Exception: Decorative shrouds that are not listed and labeled for use with the
specific factory built fireplace SHALL be permitted when the decorative shroud complies with
the requirements of Section R1003.9.1
CHAPTER 4 thru CHAPTER 8: Delete in their entirety and amend to read; All structural
elements and design shall conform to International Building Code as amended by the Town of
Vail.
CHAPTER 11 thru CHAPTER 42: Delete in their entirety and reference other codes adopted by
reference respectively.
10-1-5: AMENDMENTS TO THE INTERNATIONAL FIRE CODE:
The following amendments are hereby made to the International Fire Code, 2009 edition:
SECTION 101.1 - TITLE: is hereby amended as follows:
These regulations shall be known as the Fire Code of the Town of Vail, hereinafter referred to
as "this code."
SECTION 102.7- REFERENCED CODES AND STANDARDS: This section is to be deleted in
its entirety and shall be replaced with the following text; The codes and standards referenced in
this code shall be those listed in Chapter 45 with the addition of National Fire Protection
Association Standards (NFPA) 90A-06, 90B - 06, 96-98, 326-05, and 551-07 and Vail Fire &
Emergency Services Standards as approved by the Chief and as published on the Town of Vail
web site at vailqov.com. Such codes and standards shall be considered part of the
requirements of this code to the prescribed extent of each such reference. Where codes and
standards are adopted by other governmental jurisdictions, and where differences occur
between provisions of this code and the adopted standards, the more stringent of the two shall
apply. Fire sprinkler standards, fire alarm standards, Commissioning Standards, and related
standards shall be published and available for review.
SECTION 103.1.1- ASSIGNED DEPUTIES: is hereby amended as follows; Where this code
makes reference to fire code official, such rights and powers and associated liability coverage,
legal defense and protection from removal of office except for due cause, shall also be assigned
to any such deputies performing within the scope of this position.
SECTION 104.10.2- AUTHORITY AS PEACE OFFICER: Amend this new section to read as
fol lows:
The fire code official and appointed deputies, while performing under this code, shall have the
authority of a peace officer as defined by the Colorado Revised Statutes. The powers of
authority of such persons shall be subject to the joint approval of the fire chief and police chief
respectively.
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SECTION 105.3.9- TRANSFER OF PERMIT: Amend to add this new section to read as
follows; In the event of a change of contractor, engineer or registered design professional of
record to another contractor, engineer or registered designed professional; plans and
documents shall be resubmitted unless an appropriate letter of release is furnished accordingly.
SECTION 105.3.10- PERMIT FEES / PLAN CHECK FEES: Amend to add this new section to
read as follows; Plan check fees for permits required under this code are non-refundable.
Minimum Plan Check fees shall be paid at the time of application. Plan check fees will be
assessed according to the Fee Schedule as adopted by the Town of Vail. Additional plan check
fees may be assessed if the plan review requires more than two hours for review. Additional
plan check fees shall be assessed for review of re-submittals. Any additional plan check fees
shall be paid prior to issuance of the permit.
Permit fees shall be assessed according to the Fee Schedule as adopted by the Town of Vail.
Permit fees are based on one rough-in inspection for each space in the building and one final
inspection for each space in a building. Permit fees shall be paid prior to the issuance of the
permit. Permit fees are non-refundable once the permit has been issued.
Re-inspections shall be assessed additional inspection fees according to the Fee Schedule
adopted by the Town of Vail. Re-inspection fees (if applicable) shall be paid prior to requesting
a Final Inspection.
SECTION 105.4.2- INFORMATION ON CONSTRUCTION DOCUMENTS: Amend this section
to add the following language as follows; Information contained in such documents and plans
shall be deemed intellectual property of the applicant.
SECTION 202 -DEFINITIONS: Amend to add this new section to read as follows; Tampering:
Any alteration, damage, misuse or deactivation and/or any similar actions that render inoperable
any fire protection, fire detection or life safety system without express approval of the fire
department. [See Section 901.8]
SECTION 303.2- LOCATION: Amend to add this new section to read as follows; Asphalt tar
kettles shall not be utilized inside or on the roof of a building or structure or on any balcony,
overhang, or other location that is not accessible by fire department apparatus.
SECTION 303.2.1- WATER-PROOFING: Amend to add this new section to read as follows;
Application of water proofing materials that require open flame (torch down), possess highly
toxic properties, or present a risk to life or property shall be subject to requirements of this
section, including permits.
SECTION 308.1.4 -OPEN-FLAME COOKING DEVICES: Amend this section to add the
following language as follows; Exception 4. Listed or AIG certified Natural Gas appliances.
SECTION 312.4- ELECTRIC METERS, GAS METERS AND PIPING: Amend to add this new
section to read as follows; Above ground electric meters, gas meters, regulators, and piping
shall be protected from damage by ice or snow, and if exposed to vehicular damage due to
proximity to alleys, driveways or parking areas, shall be protected from such damage in
accordance with section 312.1 of this code. Location of electric meters and gas meters in new
installations shall be approved by the local utility company prior to installation.
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SECTION 503.1-WHERE REQUIRED: Amend this section to add the following language as
follows; Refer Town of Vail Municipal Code, Title 14 for additional requirements.
SECTION 503.7- ELECTRICALLY POWERED GATES: Amend to add this new section to read
as follows; Electrically powered gates shall be provided with an approved fire department
emergency access key switch. Key access shall be assessable in a location acceptable to the
fire department. Electrically powered gates opened using the fire department key switch shall
remain open not less that one minute after opening.
SECTION 503.8 -ELECTRICALLY POWERED GATES: Amend to add this new section to read
as follows; Electrically powered gates shall be equipped with a fail safe hinge pin that will
disable the operating arm. The safety hinge pin shall be accessible without use of special key
or tool.
SECTION 507.5.7- MOUNTAIN HYDRANTS: Amend to add this new section to read as follows:
New fire hydrants and hydrants replaced or relocated in locations other in a heated sidewalk or
in immediate proximity thereto, such that snow accumulation is likely, shall be "mountain
hydrants". Mountain hydrants shall be placed such that the center point of the discharge outlet
is not less than 36 inches above finish grade.
SECTION 507.5.5 -OBSTRUCTION: This section is to be deleted in its entirety and shall be
replaced with the following text; A clear and unobstructed space shall be maintained around a
fire hydrant with the following minimum distances: front - 15 feet, rear - 4 feet, sides - 7 feet.
Fire hydrants shall be installed and maintained to provide a minimum of 36 inches of clearance
between the centers of the outlet caps and finish grade. Standards set forth by other agencies
including the water district, may be referenced and enforced providing the most restrictive shall
apply.
SECTION 508.1.6 -USE: Amend to add this new section to read as follows; The Fire Command
Center shall not be used for any purpose other than by the Vail Fire and Emergency Services
unless specifically granted by the Fire Code Official.
SECTION 510.1- EMERGENCY RESPONDER RADIO COVERAGE IN BUILDINGS: Amend
this section to add the following language as follows; See Town of Vail Municipal Code Title 10,
Chapter 3 for additional requirements.
SECTION 603.4 PORTABLE NON-VENTED HEATERS: This section is to be deleted in its
entirety and shall be replaced with the following text; Portable non-vented fuel-fired heating
equipment shall be prohibited on the interior of any structure, tent or other space used for
occupancy or storage.
Exception: Portable non-vented heaters on construction job sites shall be regulated under
Chapter 14 of this code.
SECTION 603.4.2.1.1- PROHIBITED LOCATIONS: Amend this section to add the following
language as follows; 1. Inside of any occupancy when connected to the fuel gas container as an
integral
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component. For example, a"Torpedo" burner with an electric fan and diesel/kerosene tank,
burners attached to 201b propane tanks, and similar appliances.
4. Portable heaters on construction job sites as regulated in Chapter 14 of this code.
SECTION 603.7- DISCONTINUING OPERATION OF UNSAFE HEATING APPLIANCES: This
section is to be deleted in its entirety and shall be replaced with the following text; The fire code
official is authorized to order that measures be taken to prevent the operation of any existing
stove, oven, furnace, incinerator, boiler, fireplace or any other heat-producing device or
appliance or process found to be defective, hazardous to life or property, or that is being used in
violation of this code. Notice shall be given to the owner, operator, firm, agent or other
responsible person. Such notice may be given verbally and shall be binding until a written
notice is issued.
The fire code official is authorized to take measures to prevent the operation or use of any
device, appliance, or equipment without prior notice if such use presents a clear and present
danger to life or property. Defective devices, appliances or equipment shall remain withdrawn
from service until all necessary repairs, alterations, permits or other remedy has been
completed and approved by the fire code official.
SECTION 603.8.2 -SPARK ARRESTORS: This section is to be deleted in its entirety and shall
be replaced with the following text; "Incinerators, outdoor solid fuel burning fire pits and
fireplaces shall be equipped with an effective means for arresting sparks. Spark arrestors shall
not have openings larger than 1/4 inch."
SECTION 607.5 - OVERVIEW: Amend to add this new section to read as follows: New and
existing elevators shall comply with regulations as adopted by the State of Colorado..
SECTION 609 SECTION 609.1-GENERAL: Amend this section to add the following language
as follows; Compliance with National Fire Protection Association (NFPA) Standard 96 is
required.
SECTION 610-SKI SHOP REQUIREMENTS: Amend to add this new section to read as follows:
SECTION 610.1- GENERAL: This section shall apply to all commercial operations involving the
processing, manufacturing, repair, waxing, preparation and associated functions with respect to
snow skis, snow boards, snow boots, water skis, skate boards and other equipment with similar
features.
SECTION 610.2- EQUIPMENT: All equipment used in the above operations shall be listed by
an approved agency when the equipment uses heat, flame or power operations. Said
equipment shall be maintained in good condition and used according to the manufacturer's
recommendations.
SECTION 610.3- USAGE: Heat and flame producing devices shall be used only by qualified
personnel and shall be equipped with a suitable base or holder. Said equipment shall not be
used on work tables with combustible surfaces.
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SECTION 610.4- ELECTRICAL: All electrical appliances, fixtures and equipment shall be listed
by an approved agency and shall be maintained in a safe and operable manner. Non-grounded
extension cords and multi-plug receptacles are strictly prohibited.
SECTION- 610.5 FLAMMABLE AND COMBUSTIBLE LIQUIDS: No more than one U.S. gallon
(3.78 I) of flammable or combustible liquid shall be permitted on the premises at any time. All
flammable liquids stored on the premises shall be stored in an approved container in a safe
area. No flammable or combustible liquids shall be stored within 25 feet of any open flame or
heat producing device capable of ignition.
SECTION 610.6- OPEN FLAME: No open flame or heat producing device shall be left
unattended while in operation. All such devices shall be turned off, disconnected or extinguished
if not in immediate use.
SECTION 610.7- VENTILATION: All shops in which toxic, flammable or poisonous gases or
other vapors which are potential hazards shall be equipped with proper ventilation. Said
ventilation systems shall be designed to have the capacity of providing 1.5 cfm/ft2 per square
foot of floor area. This mechanical system shall be provided by a method of supply and exhaust
air. The amount of supply air shall be approximately equal to the amount of exhaust air. Said
system shall be designed and installed in accordance to the International Mechanical Code.
Location of fans, hoods and ducts shall meet the approval of the fire department.
SECTION 610.8- INTERIOR FINISH: All ski shops shall have no less than one hour fire
resistive assemblies for walls, ceilings and floors. Interior finish of the room shall be class A, as
tested in accordance to ASTM E 84. All work tables where the use of open flame or heat
producing devices is permitted, shall be of non-combustible construction on the surface and all
exposed surfaces adjacent to such production processes.
SECTION 610.9- TEMPORARY SKI REPAIR FACILITIES: Temporary ski repair facilities may
be allowed under the following conditions;
1. Temporary ski repair facilities are defined as those designated and intended for less than
30 days use, and outlined in section 610.1.
2. Ventilation requirements for the immediate ski repair area may be waived, provided the
room or space in which the ski repair operation is located is provided with mechanical
and/or natural ventilation sufficient to provide a minimum of six air changes per hour, or
meet the International Building Code requirements for building usage.
3. Flammable liquid usage shall be limited to rooms equipped with automatic fire sprinkler
systems. Maximum quantity shall not exceed one U.S. gallon.
4. Temporary ski repair operations shall not adversely affect the health or life-safety of the
occupants of the building.
5. Temporary ski repair operations shall not be allowed to cause false alarms. It shall be the
responsibility of both the building owner/manager and the operator of the ski repair
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operation to take appropriate measures to avoid false alarms (activation of fire detection
system under non-emergency circumstances).
6. A fire extinguisher with a minimum rating of 3A40bc shall be provided for each 400 square
feet of ski shop repair area. Such fire extinguisher shall be equipped with a service tag,
provided by a licensed fire protection company, indicating that the extinguisher has been
serviced and/or recharged within the last twelve months.
7. Temporary ski repair operations shall not be allowed within the residential portions,
accommodation units, dwelling units, condominiums or sleeping rooms of buildings.
Hazardous rooms shall not allow (i.e. - boiler rooms, HVAC, electrical rooms, rooms
beneath stairs, non fire-rated attics, storage rooms and similar spaces).
8. All installations and features thereof are subject to the approval of the fire chief and chief
building official.
SECTION 901.4.2- NON REQUIRED FIRE PROTECTION SYSTEMS: Delete this section in its
entirety.
SECTION 901.4.3 -ADDITIONAL FIRE PROTECTION SYSTEMS: Amend this section
to add the following language as follows: "Such safeguards may also include a
requirement to provide a fire command center meeting the requirements as per Section
508. Elements to be included in the fire command center may be modified as to size
and function with the approval of the fire department.
SECTION 901.4.5 - QUALIFICATIONS: Amend to add this new section to read as follows
Service personnel shall be registered with the Colorado Division of Fire Safety as a Fire
Suppression System contractor and qualified and experienced in the inspection, testing, and
maintenance of fire sprinkler systems. Qualified personnel shall meet the requirements for Item
1 and either Item 2 or 3(minimum).
1. National Institute for Certification in Engineering Technologies. Level II minimum is
required for field supervisors.
2. Journeyman certification program through an organized labor union.
3. A minimum of 8 hours of continuing education annually.
4. Certified by examination by a state or local authority.
5. Trained and qualified personnel employed by an organization listed by a national testing
laboratory for the servicing of fire sprinkler systems.
6. Factory trained and certified.
7. Completion of apprentice program through an accredited educational program.
SECTION 901.4.6- CONTRACTOR REGISTRATION: Amend to add this new section to read
as follows
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Pursuant to Town of Vail Municipal Code Section 4-7-2, persons engaged in servicing,
installation, repair and maintenance of fire alarm systems and components shall be registered
as Contractors and subject to the requirements set forth therein.
SECTION 901.6.1- STANDARDS: This section is to be deleted in its entirety and shall be
replaced with the following text;
Fire protection systems shall be installed, inspected, tested and maintained in accordance with
the referenced standards listed in Table 901.6.1 and in accordance with Vail Fire and
Emergency Services Fire Sprinkler Installation Standards. Standards may be altered, changed,
or updated from time to time with the approval of the Fire Chief. Such standards shall be
published and available for review.
SECTION 901.7.4 -PREPLANNED IMPAIRMENT PROGRAMS: The first paragraph is hereby
amended as follows:
Preplanned impairments shall be authorized by the Vail Fire Department. An
Impairment Permit is required prior to authorization. Before authorization is given, a
designated individual shall be responsible for verifying that all of the following
procedures have been implemented:
SECTION 901.10- LIFE SAFETY REPORTS: Amend to add this new section to read as
fol lows:
A Life Safety Report shall be submitted for review for all buildings 55 feet or more in height, for
inaccessible buildings, or where the building is employing a performance based design.
Elements of the Life Safety Report shall include but are not limited to exiting, travel distances,
smoke control, smoke management, fire alarm and detection, fire sprinkler systems, standpipe
systems, fire pumps, and other elements directly related to fire and life safety.
Format and content shall meet the approval of the Fire Chief.
SECTION 902 -DEFINITIONS: Amend this section to add the following language as follows;
False Alarms: See Town of Vail Municipal Code Title 4 Chapter 9.
Inaccessible Buildings: Where fire department access does not extend to at least 50% of the
exterior perimeter, or does not provide aerial apparatus access within 20 feet of the exterior
perimeter of the highest occupied floor, or where the most remote point of the exterior perimeter
is greater than 150 feet of any fire staging area as defined in the Town of Vail Municipal Code
Title 14.
SECTION 903.2 -WHERE REQUIRED: Exception: Amend this section to add the following text;
"and an alternative fire suppression system is installed per Section 903.1.1"
SECTION 903.2.10- GROUP S-2 ENCLOSED PARKING GARAGES: Delete the following:
Exception: Enclosed parking garages located beneath Group R-3 occupancies.
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SECTION 903.2.11.1- STORIES WITHOUT OPENINGS: Amend this section to add the
following text: 3. Openings referred to in items 1 and 2 above shall have approved fire
department access.
SECTION 903.2.11.3- BUILDINGS 55 FEET OR MORE IN HEIGHT: Exception: Delete the
following; 2. Open parking structures.
SECTION 903.2.11.3.1- INACCESSIBLE BUILDINGS: Amend to add this new section to read
as follows: An automatic sprinkler system shall be installed through all buildings classified as an
inaccessible building. See Section 902 Definitions.
SECTION 903.3.1.1- NFPA 13 SPRINKLER SYSTEMS: This section is to be deleted in its
entirety and shall be replaced with the following text; Where the provisions of this code require
that a building or portion thereof be equipped with throughout with an approved automatic fire
sprinkler system in accordance with this section, sprinklers shall be installed in accordance with
NFPA 13 and Vail Fire & Emergency Services Standards as published at vailgov.com.
SECTION 903.3.1.1.1- EXEMPT LOCATIONS: Delete section in its entirety
Section 903.3.1.4- UNDERGROUND FIRE MAINS: Amend to add this new section to read as
follows; Underground fire mains shall comply with NFPA 24.
SECTION 903.3.1.3- NFPA 13R SINGLE FAMILY / DUPLEX SPRINKLER SYSTEMS: This
section is to be deleted in its entirety and shall be replaced with the following text; Where a fire
sprinkler system is required by this code, automatic sprinkler systems installed in one and two-
family dwellings and townhouses shall be installed throughout in accordance with NFPA 13R.
See Vail Fire & Emergency Standards as published.
SECTION 903.3.5.1.1- LIMITED AREA SPRINKLER SYSTEMS: Delete section in its entirety
SECTION 903.4- SPRINKLER SYSTEM SUPERVISION AND ALARMS: Amending this
section by deleting Exceptions 1 through 7.
SECTION 903.4.3- FLOOR CONTROL VALVES: Amend this section to add the following
language as follows:Floor control valves shall be readily accessible without the use of special
key, knowledge or ladder. Locations of floor control valves shall be subject to approval of the
fire department.
SECTION 905.2.1- INSTALLATION STANDARDS - STANDPIPE SYSTEMS: Amend to add this
new section to read as follows; Class I standpipes may be required to be manual wet when
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required by the Fire Code Official. Standpipes shall be hydraulically separate from fire sprinkler
risers. Combination risers are prohibited without expressed permission of the fire code official.
SECTION 905.3.1-HEIGHT EXCEPTIONS: Amend this section by deleting the following
exception; 5.2 Conditions where topography makes access from the fire department vehicle to
the building impractical or impossible.
SECTION 907.1- QUALIFICATIONS: Amend this section to add the following text: Alarm
Service personnel shall be registered with the Town of Vail as a Fire Alarm System contractor
and qualified and experienced in the inspection, testing, and maintenance of fire alarm systems.
Qualified personnel shall meet the requirements for Item 1 and either Item 2 or 3(minimum).
1. National Institute for Certification in Engineering Technologies. Level II
minimum is required for field supervisors.
2. Factory trained or certified.
3. Journeyman that have completed a BAT certification program through the State
of Colorado.
4. Certified by examination by a state or local authority.
5. A minimum of 8 hours of continuing education annually.
6. Trained and qualified personnel employed by an organization listed by a national
testing laboratory for the servicing of fire sprinkler systems.
7. Completion of apprentice program through an accredited educational program.
SECTION 907.1.4- FIRE ALARM STANDARDS: Amend to add this new section to read as
follows: See Vail Fire & Emergency Service Standards.
SECTION 907.1.5.1- CONDUIT REQUIREMENTS: Amend to add this new section to read as
follows: Fire alarm wiring and cables in buildings over four stories in height shall be installed in
EMT or rigid conduit. Installation shall comply with National Electrical Code 760.
SECTION 907.1.5.2 - WIRING REQUIREMENTS: Amend to add this new section to read as
follows: In buildings four stories or less, all wiring shall be not less than plenum rated FPLT or
installed in EMT or rigid conduit.
SECTION 907.9.5.1- FIRE ALARM SYSTEMS: Amend to add this new section to read as
follows; Registered Fire Alarm Contractors are required to submit a signed copy of each
Test and Inspection report on their company letterhead to Vail Fire & Emergency
Services Fire Prevention Bureau. Such reports shall be submitted within 30 days of the
inspection and may be transmitted by mail, electronic transmission, or hand delivered.
All deficiencies identified during the tests and inspection shall be duly noted as to nature
and location. Reports shall contain without regard to format, all essential information as
is contained and addressed in the National Fire Protection Association National Fire
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Alarm Code, also known as NFPA 72. Failure to submit copies in a timely manner may
result in suspension of the contractor's Town of Vail Contractor's registration.
SECTION 907.9.5.2- FIRE PROTECTION SYSTEMS: Amend to add this new section to
read as follows; Tests and Inspection Reports - Registered Fire Sprinkler Contractors are
required to submit a signed copy of each Test and Inspection report on their company
letterhead to Vail Fire & Emergency Services Fire Prevention Bureau. Such reports shall be
submitted within 30 days of the inspection and may be transmitted by mail, electronic
transmission, or hand delivered. All deficiencies identified during the tests and inspection shall
be duly noted as to nature and location. Reports shall contain without regard to format, all
essential information as is contained and addressed in the National Fire Protection Association
Standard for the Inspection, Testing, and Maintenance of Water-Based Fire Protection Systems,
also known as NFPA 25. Failure to submit copies in a timely manner may result in suspension
of the contractor's Town of Vail Contractor's registration.
SECTION 909.1- SCOPE AND PURPOSES: Amend this section to add the following language
as follows;
Standard 92 A and 92 B as published by the National Fire Protection Association are hereby
adopted by reference. Where provisions of IFC and IBC differ from NFPA 92 A and 92 B, NFPA
standards shall prevail.
SECTION 909.4.3- WIND EFFECT: This section is to be deleted in its entirety and shall be
replaced with the following text; Wind-loading provisions shall be consistent with NFPA 92A and
92B and ASHRAE standards.
SECTION 909.6.1- MINIMUM PRESSURE DIFFERENCES: This section is to be deleted in its
entirety and shall be replaced with the following text; The minimum pressure difference across a
smoke barrier shall be 0.05-inch water gage (0.0124kPa) in fully sprinklered buildings. In
buildings allowed to be other than fully sprinklered, the smoke control system shall be designed
in accordance with requirements as indicated in Table 5.2.1.1, 2006 NFPA 92A.
SECTION 909.6.1.1- ELEVATOR PRESSURIZATION: Amend to add this new section to read
as follows; With respect to International Building Code 2009 edition, Section 708.14.2.1,
providing elevator pressurization in lieu of elevator lobbies, the minimum pressures shall be as
indicated in NFPA 92A, 2006 edition, Table 5.2.1.1. The maximum pressure of 0.25-inches of
water (67 kPA) as prescribed by the International Building Code section 708.14.2.1 is subject to
engineering review and may be altered such that the maximum pressure differential shall allow
for elevator door opening and closing without malfunctioning.
2009 International Building Code Section 909.20.5 is hereby amended to replace 0.10-inches of
water (25kPa) pressure with the minimum pressure requirements in 2006 NFPA 92A, Table
5.2.1.1. An engineered design shall be submitted the system can work with two doors open,
one at the level of exit discharge and the other at the top of the stair shaft as well as with all
doors closed.
SECTION 914.3.1- AUTOMATIC SPRINKLER SYSTEMS: Exception 1 and Exception 2, This
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section is to be deleted in its entirety and shall be replaced with the following text; Note: With
the approval of the fire code official, alternate automatic fire suppression systems may be
considered for use in areas where a fire sprinkler system may not be suitable.
SECTION 914.6.1 - AUTOMATIC SPRINKLER SYSTEMS. This section is to be deleted in its
entirety and shall be replaced with the following text; Note: With the approval of the fire code
official, alternate automatic fire suppression systems may be considered for use in areas where
a fire sprinkler system may not be suitable.
SECTION 4603.6.1- MANUAL PULL STATIONS: Group E Exceptions 1 and 2; Delete this
section in its entirety
SECTION 4603.6.2 -MANUAL PULL STATIONS: Group I-1. Exception 2; Delete this section in
its entirety
SECTION 4603.6.5.1- MANUAL PULL STATIONS: Exception 1 and 2; Delete this section in its
entirety
SECTION 4603.6.5.1.1- GROUP R-1 HOTEL AND MOTEL AUTOMATIC SMOKE DETECTION
SYSTEMS Exception. Delete section in its entirety
SECTION 4603.5.2.1- GROUP R-1 BOARDING AND ROOMING HOUSES AUTOMATIC
SMOKE DETECTION SYSTEM: Amend the text of this section by deleting the following; "not
equipped with an approved supervised sprinkler system installed in accordance with Section
903."
SECTION 4603.6.6- GROUP R-2 Exceptions 1, 2 and 3. Delete section in its entirety
SECTION 4603.7- BATTERY POWERED DETECTORS: Amend to add this new section to read
as follows: Where battery powered detectors have been installed as a result of an exception in
this section, and where the fire alarm system is required by another section of this code, the
Chief may require the use of RF system detectors.
SECTION 4603.7.3- POWER SOURCE Exception 3: This section is to be deleted in its
entirety and shall be replaced with the following text; In structures where alterations are taking
place, RF detectors may be installed in lieu of hard wired detectors. RF detectors may be
battery powered detectors.
SECTION 4603.8 - MONITORING REQUIRED: All fire alarm and fire sprinkler systems shall be
monitored by a UL listed central monitoring station or by Vail Public Safety Communication
Center.
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APPENDIX B- FIRE FLOW REQUIREMENTS: Amend to read "The maximum reduction for
sprinklered buildings shall be not greater than 50%.
APPENDIX D- FIRE APPARATUS ACCESS ROADS : Amend this section to add the following
language as follows: This section is for reference only but may be used in performance based
design. Refer to Town of Vail Municipal Code Title 14.
APPENDIX G- CYROGENICS : Weight and Volume Tables Amend this section to add the
following language as follows: Use as reference only.
APPENDIX J- EMERGENCY RESPONDER RADIO COVERAGE: Amend this section to add
the following language as follows:
See •rdinance 1, 2007, Town of Vail MuniciNal Code 17
10-1-6: AMENDMENTS TO THE INTERNATIONAL MECHANICAL CODE:
The following amendments are hereby made to the International Mechanical Code, 2009
edition:
SECTION 101.1 - TITLE: Section 101.1, Title, is hereby amended as follows: These regulations
shall be known as the Mechanical Code of the Town of Vail, hereinafter known as "this code".
SECTION 101.2 - SCOPE: This section is hereby amended as follows: Delete exception 1 in its
entirety.
SECTION 106.5.2 - FEE SCHEDULE: This section is hereby amended to read as follows: The
construction fee schedule for the Town of Vail shall be on file and maintained in the office of the
Community Development Department.
SECTION 106.5.2 - FEE REFUNDS: This section is hereby to amended to read as follows: Item
2. Not more than 80% of the permit fee paid when no work has been done under a permit
issued in accordance with this code.
SECTION 306.5- EQUIPMENT AND APPLIANCES ON ROOFS OR ELEVATED
STRUCTURES: This section is hereby amended with addition of the following text: Item 8; For
additional rooftop access requirements, refer to Town of Vail Fire and Emergency Services
policy manual.
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TABLE 403.3- MINIMUM VENTILATION RATES: This table to be amended by the addition of
the following text; Note I"Ski Shop Ventilation": For Ski shop ventilation compliance
requirements, refer to Vail Fire Code Section 610.4.7
SECTION 903.3 - UNVENTED GAS LOG HEATERS: This section is hereby amended to read
as follows: Un-vented gas fireplaces are prohibited.
10-1-7: AMENDMENTS TO THE INTERNATIONAL PLUMBING CODE:
The following amendments are hereby made to the International Plumbing Code, 2009 edition:
SECTION 101.1- TITLE: This section is hereby amended as follows: These regulations shall be
known as the Plumbing Code of the Town of Vail hereinafter referred to as "this code."
SECTION 101.2- SCOPE: This section is hereby amended as follows: Delete Exception in its
entirety.
SECTION 106.6.2 FEE SCHEDULE: This section is hereby amended as follows: The
construction fee schedule for the Town of Vail shall be on file and maintained in the office of the
Community Development Department.
SECTION 106.6.3 FEE REFUNDS: This section is hereby amended as follows: Item 2. Not
more than 80% of the permit fee paid when no work has been done under a permit issued in
accordance with this code.
SECTION 412.5 - MECHANICAL ROOMS: With the addition of this new section to read as
follows; For heating or hot-water boiler applications, the boiler room shall be equipped with a
floor drain or other means suitable for disposing of the accumulation of liquid waste incidental to
cleaning, recharging and routine maintenance.
SECTION 606.2- LOCATION OF SHUTOFF VALVES: Section 606.2, Location of shut off
valves, Item 1, is hereby amended as follows: On the fixture supply to each plumbing fixture
other than bathtubs, showers and concealed wall mounted faucets in one and two family
residential occupancies, and other than in individual guestrooms that are provided with unit
shutoff valves in hotels, motels, boarding houses and similar occupancies.
SECTION 904.1 - ROOF EXTENSION: This section is hereby amended to read as follows: All
open vent pipes that extend through a roof shall be terminated at least 12 inches above the roof,
except that where a roof is to be used for any purpose other than weather protection, the vent
shall be run a least 7 feet (2134mm) above the roof.
SECTION 904.2 - FROST CLOSURE: This section is hereby amended as follows: Every vent
extension through a roof or wall shall be a minimum of 3 inches (76mm) in diameter. Any
increase in size of the vent shall be made inside the structure a minimum of 1 foot (305mm)
below the roof or inside the wall.
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CHAPTER 13- REFERENCED STANDARDS:
This chapter is hereby amended by the addition of the following; The State of Colorado
Plumbing Code revisions as published by the State of Colorado
10-1-8 AMENDMENTS TO THE INTERNATIONAL FUEL GAS CODE:
The following amendments are hereby made to the International Fuel Gas Code, 2009 edition:
SECTION 101.1- TITLE: This section is hereby amended to read as follows: These regulations
shall be known as the Fuel Gas Code of the Town of Vail, hereinafter referred to as "this code".
SECTION 101.2- SCOPE: This section is hereby amended as follows: The exception is
deleted in their entirety.
SECTION 106.6.2- FEE SCHEDULE: This section is hereby amended to read as follows: The
construction fee schedule for the Town of Vail shall be on file and maintained in the office of the
Community Development Department. All work regulated by the Fuel Gas Code shall be subject
to fees as designated in the construction fee schedule for mechanical permits.
SECTION 106.6.3- FEE REFUNDS: This section is hereby amended to read as follows: Item 2.
Not more than 80% of the permit fee paid when no work has been done under a permit issued
in accordance with this code.
SECTION 303.3- PROHIBITED LOCATIONS: This section is hereby amended as follows;
Delete exception 2, 3 and 4 in their entirety.
SECTION 304.11- COMBUSTION AIR DUCTS: This section is hereby amended to read as
follows; Item 8. Combustion air intake openings located on the exterior of a building shall have
the lowest side of such openings located not less than 60 inches vertically from the adjoining
ground or 36 inches above the roof.
SECTION 304.1- GENERAL: This section is hereby amended to include the following text: New
construction shall be considered unusually tight construction as defined by this code.
SECTION 304.5- INDOOR COMBUSTION AIR: This section is hereby amended as follows:
Delete this section in its entirety.
SECTION 404.5 - PROTECTION AGAINST PHYSICAL DAMAGE: This section is hereby
amended with addition of the following text; Above ground gas meters, regulators, and piping
shall be protected from damage by ice or snow, and if exposed to vehicular damage due to
proximity to alleys, driveways or parking areas, shall be protected from such damage.
SECTION 406.4.1 -TEST PRESSURE: This section is hereby amended as follows: This test
shall include an air, carbon dioxide or nitrogen pressure test, at which time the gas piping shall
withstand a pressure of not less than 10 psig (69 kPa). For welded pipe and for piping carrying
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gas pressure exceeding 14 inch water column, the test shall be at least 60 psig (414 kPa).
SECTION 406.4.2- TEST DURATION: This section is hereby amended as follows: Test duration
shall not be less than 15 minutes for threaded pipe. For welded pipe and piping carrying gas
pressure exceeding 14 inch water column, the duration shall not be less than 30 minutes.
SECTION 409.7- NATURAL GAS EMERGENCY GENERATORS: With the addition of this new
section to read as follows; Gas emergency generators shall have a dedicated gas line
connected on the supply side of the main gas shutoff valve and marked as supplying an
emergency generator per NFPA 110.7.9.7 & 7.9.8. This valve shall have a monitored tamper
switch.
SECTION 411.4- FIRE PITS: With the addition of this new section to read as follows; Fire pits
serving all residential units require automatic shut-off controls with a maximum timer of 30
minutes and may only be served by a 3/4" gas pipe.
SECTION 501.8 -EQUIPMENT NOT REQUIRED TO BE VENTED: This section is hereby
amended as follows: Delete item 8 and 10.
SECTION 503.6.4- GAS VENT TERMINATIONS: This section is amended with the addition of
the following text Item 8. Gas appliance vent terminations located on the exterior of a building
shall have the lowest side of such openings located not less than 60 inches vertically from the
adjoining ground or 36 inches above the roof.
SECTION 603- LOG LIGHTERS: This section is hereby be amended with the addition of the
following text: Log lighters shall be prohibited to be installed in the Town of Vail.
SECTION 621.2- PROHIBITED USES: The section is herby amended with the addition of the
following text; Log lighters are not permitted.
10-1-9 AMENDMENTS TO THE NATIONAL ELECTRICAL CODE:
The following amendments are hereby made to the National Electrical Code, 2008 edition:
ARTICLE 210.25(C) - MULTI FAMILY DWELLING UNITS: This article shall be amended to read
as follows; In multi-family dwelling units, no electrical wiring or feeder cables shall pass from
one unit to another. Common walls and common spaces shall be exempt from this requirement.
ARTICLE 230, Part II - OVERHEAD SERVICE-DROP CONDUCTORS: This article is hereby
amended to read as follows; Overhead services shall not be permitted within the Town of Vail.
ARTICLE 230.32 - PROTECTION AGAINST DAMAGE: This article is hereby amended with the
addition of the following text; (a) Underground service shall be installed in approved conduit
from the transformer to the electric meter/disconnect switch, and to the main circuit breaker
(service entrance).
ARTICLE 250.52 - GROUNDING ELECTRODES: This article shall be amended to include the
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following text; (C) for new construction; electrical services shall be bonded to a concrete
encased electrode. Where the water pipe is metal, it shall also be bonded within five feet of
water entrance.
ARTICLE 300.5 - UNDERGROUND INSTALLATIONS: This article is hereby amended with the
addition of the following text; All underground electrical wiring of 120 volts or more shall be
installed in PVC conduit. Minimum depth of 18 inches from the top of the conduit and warning
tape is required per the NEC.
ARTICLE 310.5 - CONDUCTORS FOR GENERAL WIRING: This article shall hereby be
amended with the addition of the following text; Aluminum wire or copper clad aluminum wire
smaller than #8 AWG shall not be permitted.
ARTICLE 334.12 - USES NOT PERMITTED: This article is hereby amended with the addition
of the following text; C) Type NM. Type NM cables shall not be used under the following
conditions:(1) Any building containing occupancy groups A, B, E, F, H, I, M, S, as defined in
2009 international building code.
ARTICLE 230.70(A)- FOR RESIDENTIAL STRUCTURES: This article is hereby amended to
read as follows; The main disconnect shall be readily accessible, and located next to the meter
on the exterior wall of the structure.
ARTICLE 410.10(D) - BATHTUB AND SHOWER AREAS: This article is hereby amended with
the addition of the following text; Fixtures in bathtub and shower area shell be rated for the use
(damp/wet location) and shall have a lens on the fixture trim.
10-1-10: AMENDMENTS TO THE INTERNATIONAL ENERGY CONSERVATION CODE:
The following amendments are hereby made to the International Energy Conservation Code
2009 edition.
SECTION 101.4 - COMPLIANCE: This section is hereby amended with the addition of the
following text; The latest editions of Rescheck and Comcheck software, as developed by the
United States Department of Energy, may be used to demonstrate compliance with International
Energy Conservation Code 2009 edition.
SECTION 303.1.3- FENESTRATION PRODUCT RATING: This section is hereby amended to
read as follows; U-factors of fenestration products (windows, doors and skylights) shall be
determined in accordance with NFRC 100 by an accredited, independent laboratory, and
labeled and certified by the manufacturer. Products lacking such a labeled U-factor shall be
assigned a default U-factor from table 303.1.3(1) or 303.1.3(2), or the designer must submit
calculated U-values for review by the building official using methods set forth in ASHRAE
Fundamentals chapter 30, page 30.4, "U-Factor (Thermal Transmittance) - Determining
Fenestration U-factors."
TABLE 402.1.1- INSULATION AND FENSTRATION REQUIREMENTS BY COMPONENTS:
This table to be revised by the addition of footnote h to read as follows; The fenestration U-
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factor for the Town of Vail shall be .30 for all new one and two family dwelling units
SECTION 402.4.2.1 TESTING OPTION: This section is hereby amended with the addition of
the following text; The testing agency shall be approved by the Town of Vail Building Official.
SECTION 403.9.3- POOL COVERS: The exception to this section is hereby deleted in its
entirety.
SECTION 403.6- EQUIPMENT SIZING (MANDATORY): This section is hereby amended to
read as follows; Heating equipment shall be sized in accordance with ASHRAE Chapter 17 for
residential and Chapter 18 for nonresidential. All gas fired boilers and furnaces shall be
minimum efficiency of 92% AFUE.
10-1-11: AMENDMENTS TO THE UNIFORM CODE FOR THE ABATEMENT OF
DANGEROUS BUILDINGS:
The following amendments are hereby made to the Uniform Code for the Abatement of
Dangerous Buildings 1997 edition:
SECTION 301- GENERAL: This section is herby amended to read as follows: For the purpose
of this code, certain terms, phrases, words, and their derivatives shall be construed as specified
in either this chapter or as specified in the Building Code.
BUILDING CODE: is the International Building Code as adopted and amended by the Town of
Vail.
DANGEROUS BUILDING: is any building or structure deemed to be dangerous under the
provisions of Section 302 of this code.
10-1-12: COPIES OF CODES AVAILABLE:
Copies of all the codes adopted by this Chapter and all amendments thereto shall be available
for inspection at the office of the Town Clerk.
10-1-13: PENALTIES:
A. Any person who violates any of the provisions of the Codes adopted by this Chapter
or fail to comply therewith, or who violates or fails to comply with any order made
thereunder, or who builds in violation of any detailed statements, specifications, or plans
submitted and approved thereunder, or any certificate or permit issued thereunder, or
within the time fixed therein shall be guilty of a misdemeanor and subject to penalty as
provided in Section 1-4-1 of this Code. The imposition of a penalty for any violation shall
not excuse the violation or permit it to continue; and all such persons shall be required
to correct or remedy such violation or defects within a reasonable time, and each day
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that the prohibited conditions are maintained shall constitute a separate offense.
B. The Town may maintain an action for damages, declaratory relief, specific performance,
injunction, or any other appropriate relief in the District Court in and for the County of Eagle for
any violation of any of the provisions of this Chapter. (1997 Code: Ord. 25(1991) §
Section 2. The building codes adopted by this ordinance shall be effective for all building
permit applications received by the Town of Vail, Department of Community Development,
Building Safety and Inspection Services, on or after January 1, 2010.
Section 3. If any part, section, subsection, sentence, clause or phrase of this ordinance is
for any reason held to be invalid, such decision shall not effect the validity of the remaining
portions of this ordinance; and the Town Council hereby declares it would have passed this
ordinance, and each part, section, subsection, sentence, clause or phrase thereof, regardless of
the fact that any one or more parts, sections, subsections, sentences, clauses or phrases be
declared invalid.
Section 4. The Town Council hereby finds, determines and declares that this ordinance is
necessary and proper for the health, safety and welfare of the Town of Vail and the inhabitants
thereof.
Section 5. The amendment of any provision of the Town Code as provided in this ordinance
shall not affect any right which has accrued, any duty imposed, any violation that occurred prior
to the effective date hereof, any prosecution commenced, nor any other action or proceeding as
commenced under or by virtue of the provision amended. The amendment of any provision
hereby shall not revive any provision or any ordinance previously repealed or superseded
unless expressly stated herein.
Section 6. All bylaws, orders, resolutions and ordinances, or parts thereof, inconsistent
herewith are repealed to the extent only of such inconsistency. This repealer shall not be
construed to revise any bylaw, order, resolution or ordinance, or part thereof, theretofore
repealed.
INTRODUCED, READ ON FIRST READING, APPROVED, AND ORDERED PUBLISHED
ONCE IN FULL ON FIRST READING this 15th day of September, 2009, and a public hearing for
second reading of this Ordinance set for the 1St day of October 2009, in the Council Chambers
of the Vail Municipal Building, Vail, Colorado.
Richard Cleveland, Mayor
ATTEST:
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Lorelei Donaldson, Town Clerk
k.
Ordinance No. 4, Series of 2005 25
9/15/2009
5-4-25
OOi)
MUT VAIL TOWN COUNCIL AGENDA MEMO
MEETING DATE: September 15, 2009
ITEM/TOPIC: A work session to update the Town Council on the progress being made on the
Ever Vail project and the next steps moving forward.
PRESENTER(S): Warren Campbell / Dominic Mauriello / Tom Miller
ACTION REQUESTED OF COUNCIL: The Town Council is not being requested to take any
formal action at this time. The Town Council is being asked to listen to the presentation and
provide feedback.
BACKGROUND: The Ever Vail project encompasses approximately a 12 acre development
site and will require multiple applications to move through the entitlement process. The Town
Staff and Vail Resorts Development Company have been periodically providing updates to the
Town Council on the progress of the Ever Vail project. This update will cover topics identified
and discussed at the July 30th and 31 st retreat between Town Staff and Vail Resorts
Development Company.
STAFF RECOMMENDATION: As this is a work session the staff does not have any
recommendation at this time. Staff requests the Town Council to listen to the presentation and
provide feedback.
ATTAC H M ENTS :
Memorandum to Council
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MEMORANDUM
TO: Vail Town Council
FROM: Community Development Department
DATE: September 15, 2009
SUBJECT: Ever Vail project progress update.
1. DESCRIPTION OF REQUEST
A presentation to the Vail Town Council on the outcomes of the July 30th and 31St retreat
between Vail Resorts Development Company (VRDC) and Town Staff. At this retreat it
was agreed that the following list contains the critical discussion topics that will need to
be resolved moving forward. It is understood that this list is not all inclusive, but from
this list of larger issues other topics that have been identified will be discussed.
• Completion of the Colorado Department of Transportation (CDOT) review
process for the relocation of the South Frontage Road.
• The establishment of a subdivision agreement in conjunction with the subdivision
of the development sites.
• Creation of a phasing plan for the project which results in "stand alone" phases
until the project as a whole is completed.
• Determination of the details of the operation and ownership of the proposed
public parking structure.
• Determination of the transit facility needs and locations which will address skier
drop-off, in-town, ECO, and charter buses.
• Provision of various studies such as commercial/retail, office, economic impact to
Town services, environmental impacts, etc., which will help in evaluating the
project.
• The connectivity of Ever Vail to Lionshead and Cascade Village by car,
pedestrian, and bicycle.
• Establishment of public spaces, setbacks, and massing which is appropriate.
The VRDC will be presenting a power point presentation which continues to develop the
"story" of Ever Vail.
The purpose of this meeting is to continue to inform the Town Council as to the work that
is on going with regard to Ever Vail and to provide an opportunity for input and direction.
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II. NEXT STEPS
The next steps in the review process as they are anticipated over the next 45-60 days
are:
• On September 24, 2009, Town Staff, VRDC, and CDOT representatives are meeting
to discuss the initial review comments for the plans submitted for the relocation of the
South Frontage Road.
• In early November VRDC will be submitting revised plans addressing concerns
heard thus far from Town Council, Planning and Environmental Commission, and
Town Staff.
• Periodic updates to the Town Council on progress will occur on a regular basis.
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OOi)
MUT VAIL TOWN COUNCIL AGENDA MEMO
MEETING DATE: September 15, 2009
ITEM/TOPIC: A work session to discuss progress being made on the 2009 Code Revision
Project.
PRESENTER(S): Rachel Friede
ACTION REQUESTED OF COUNCIL: Staff requests the Vail Town Council listens to the
Staff presentation, asks any pertinent questions, and provides feedback to Staff on the project,
and specifically, on next steps. Because this is a work session, Staff does not request that
any formal action be taken at this time.
BACKGROUND: The Town's first zoning code was adopted in 1969, and since then, the
code has been amended hundreds of times. Most amendments were made one at a time and
as a reactive response to a present concern. Thirty years of amendments have taken a toll on
the Town's zoning code. As a result, the format of the code is fragmented and disorganized.
The language is inconsistent and lacks clarity. And, some policies, regulations and
procedures are outdated. The purpose of the 2009 Code Revision Project is to re-establish
consistency, clarity and accuracy of the Town's zoning code.
STAFF RECOMMENDATION: As this is a work session the Staff does not have any
recommendation at this time. Staff requests that the Twon Council listen to the presentation
and provide feedback.
ATTAC H M ENTS :
Code Revision Memo 091509
Meeting Minutes August 11, 2009
Meeting Minutes September 3, 2009
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MEMORANDUM
TO: Vail Town Council
FROM: Community Development Department
DATE: September 15, 2009
SUBJECT: Update on 2009 Code Revision Project
1. SUMMARY
The purpose of this work session is to provide an update on the 2009 Code Revision
Project and to provide an opportunity for the Vail Town Council to provide feedback to
Staff on progress and next steps.
Because this is a work session, Staff does not request that any formal action be taken at
this time.
II. BACKGROUND
The Town's first zoning code was adopted in 1969, and since then, the code has been
amended hundreds of times. Most amendments were made one at a time and as a
reactive response to a present concern. Thirty years of amendments have taken a toll
on the Town's zoning code. As a result, the format of the code is fragmented and
disorganized. The language is inconsistent and lacks clarity. And, some policies,
regulations and procedures are outdated. The purpose of the 2009 Code Revision
Project is to re-establish consistency, clarity and accuracy of the Town's zoning code.
On January 6 and 20, 2009, Staff held work sessions with the Vail Town Council to
introduce the 2009 Code Revision Project. Council members provided comment on the
project, including highlighting a need to achieve high green building standards, and to
avoid having lengthy policy discussions about topics such as Gross Residential Floor
Area (GRFA).
The project will address administrative changes, including the reconciliation of
inconsistencies within the regulations, formatting changes, such as reorganizing the
order of the chapters, policy changes, including regulations on driveway size, steep
slopes, as well as changes to "green" the code.
Since January, Staff has been compiling an analysis report on the relevant titles to
prepare for text amendments. While this analysis report has not been completed, policy
issues have been discussed with the Planning and Environmental Commission on four
occasions to provide Staff with direction on topics such as combining land uses and
allowance for cold roofs within height calculations.
Per the Town Council's direction, Staff created the 2009 Code Revision Project
Technical Advisory Panel. The Technical Advisory Panel is made up of eleven
members, including land owners, business owners, developers, attorneys and other
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local experts. The Technical Advisory Panel serves to advise Staff on matters related to
Zoning Regulations. The Technical Advisory Panel members are as follows:
Tom Braun, Land Planner
Diana Donovan, Business Owner and Former Town Council Member
Merv Lapin, Property Owner and Former Town Council Member
Michelle Kobelan, Development Marketing
Jim Lamont, Director, Vail Homeowners Association
Rob Levine, Business Owner and Former Town Council Member
Greg Moffett, Business Owner and Former Town Council Member
Brian Nolan, Business Owner and Lionshead Merchant Representative
Cody O'Kelly, Vail Resorts Development Company
Jay Peterson, Land Use Attorney
Kyle Webb, Architect
On August 11, 2009, Staff held the first 2009 Code Revision Project Technical Advisory
Panel meeting. This meeting provided an introduction to the process and allowed for
preliminary comments on zoning from the panel members. The meeting summary for
this discussion are included in Attachment A. The second meeting of the Technical
Advisory Panel was held on September 3, 2009. The topic of conversation was
streamlining the development review process. The meeting summary for that discussion
is included in Attachment B.
III. NEXT STEPS
The following are next steps to be taken in order to complete the updates to the Zoning
Regulations and Development Standards:
1. Continue to meet once monthly with Technical Advisory Panel to obtain feedback
2. Work with the public to obtain additional feedback
3. Continue to work with the PEC and DRB to gain recommendations and feedback
4. Work sessions with the Town Council
5. Ordinance Adoption
IV. ACTION REQUESTED
Staff requests the Vail Town Council listens to the Staff presentation, asks any pertinent
questions, and provides feedback to Staff on the project, and specifically, on next steps.
Because this is a work session, Staff does not request that any formal action be taken at
this time.
V. ATTACHMENTS
A. Technical Advisory Panel Meeting Summary from August 11, 2009
B. Technical Advisory Panel Meeting Summary from September 3, 2009
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MEETING SUMMARY
2009 Code Revision Project Technical Advisory Panel
Tuesday, August 11, 2009 Noon -1:30pm
Community Development Large Conference Room
1. Committee Introduction
Members Present: Members Absent:
Merv Lapin Brian Nolan
Diana Donovan Tom Braun
Michelle Kobelan
Jim Lamont
Kyle Webb
Jay Peterson
Greg Moffett
Rob Levine
Cody O'Kelly
2. Project Introduction
George Ruther introduced the 2009 Code Revision Project, stating the following goals:
• Integrate green standards and guidelines.
• Streamline the process and procedures for development review.
• Ensure consistency among regulations and planning documents.
• Increase efficiencies and cost savings in the development review process.
• Eliminate outdated, ineffective and unnecessary provisions within the development titles.
• Reaffirm existing policies and adopt new policies to clarify direction.
• Maintain current with industry practices and standards.
• Ensure support from the community through public process
3. Role of the Committee
George Ruther reviewed the role of the Technical Advisory Panel, as follows:
• Advise Staff on the 2009 Code Revision Project
• Provide recommendations to the Vail Town Council on code amendments
The panel agreed to having an open and honest discussion, to respect each others opinions, and to
wait to speak until others are finished speaking.
4. Zoning Regulations Update
Rachel Friede provided an update on the Zoning Regulations analysis. She provided examples of
necessary changes and offered suggestions on how the group could provide input to Staff.
5. Question and Answer
The panel was asked what issues should be addressed within the Zoning Regulations.
Jim Lamont stated that the process need to be fixed.
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Jay Peterson suggested large projects should meet with all departments prior to submittal to identify
issues.
Greg Moffett stated that the Design Review Board (DRB) lacks clear definition of their purview.
Jim Lamont stated that DRB and PEC should have clearly separate purview. He also said that
departments should not identify issues after signing off on projects.
In response to the question of what works with the Zoning Regulations, Greg Moffett suggested that
the Zoning Regulations allow applicants to understand what they get out of a property. Jay Peterson
suggested that flexibility was a positive aspect of the Zoning Regulations.
Merv Lapin suggested that the Special Development District (SDD) process allowed the most recently
approved SDD to become the new standard. Diana Donovan said that the original intent of SDDs has
been ignored in the creation of new SDDs. Greg Moffett said that SDDs provide flexibility in unique
circumstances. Diana Donovan suggested that Staff should explain more about nature of SDDs to
the Vail Town Council, providing both sides to every argument.
Kyle Webb suggested that the Zoning Regulations need to reflect the requirements of the new
building code.
Jay Peterson stated that there are limitations to proposed green building standards, and people
should not be able to pay their way out of regulations.
The panel was asked what topics within the Zoning Regulations are of interest.
Cody O'Kelly stated interest in discussing the clarity of process and expectations.
Kyle Webb brought up timeframes, and recommended that there be a realistic timeframe given for all
processes.
Rob LeVine recommended new incentives for developers, other than density. He suggested flexibility
with limitations. He stated that common sense should not be lost in regulations.
Jim Lamont stressed the economic issues related to Zoning Regulations, stating that zoning is a value
added monetary system. He said fees should increase as development increases. He said
entertainment options should be explored within the Town.
Michelle Kobelan stated that in order to encourage redevelopment, there needs to be limited
restrictions on a project. She said creativity can help push improvements.
Merv Lapin stated that SDD regulations need to reflect underlying zoning and have maximum
deviations from those underlying zone district regulations. He said that Bridge Street should have
historical zoning that limits height to three stories.
Diana Donovan stated she likes flexibility but that all projects need rules. She said there should be a
clear definition of public benefits within the Zoning Regulations. She stressed the need to protect the
Vail brand, and to use zoning to save the postcard image of Vail.
6. Next meeting: Thurs. Sept. 3, 2009 12-1:30pm, Community Development Large Conference
Room. Lunch will be served. RSVP to RfriedeO-vailqov.com or call 970-479-2440.
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MEETING SUMMARY
2009 Code Revision Project Technical Advisory Panel
Thursday September 3, 2009 Noon -1:30pm
Community Development Large Conference Room
Members Present: Members Absent:
Merv Lapin Diana Donovan
Michelle Kobelan
Jim Lamont
Kyle Webb
Jay Peterson
Greg Moffett
Rob Levine
Cody O'Kelly
Brian Nolan
Tom Braun
1. Discussion Topic- Streamlining the Development Review Process
The discussion began with Rachel Friede outlining the topic and detailing the memorandum sent via
email prior to the meeting.
Merv Lapin asked what Staff's requirements are for response in a timely manner. George Ruther
responded that some actions have time requirements.
The topic of Staff response requirements continued with discussion on how to hold Staff accountable.
Tom Braun suggested that applicants be required to have pre-application meetings. Jay Peterson
agreed.
Kyle Webb suggested a preliminary review timeframe where Staff has to respond regarding
application completeness.
Rob LeVine suggested that applicants be able to waive their requirement for a pre-application
meeting.
Merv Lapin suggested that there be a tiered approach, with only certain higher level applications
requiring a pre-application meeting.
Greg Moffet suggested SDDs and major alterations for required pre-application meetings. He said
applicants could opt out at their own risk.
Jim Lamont suggested that project files be available prior to meetings in an online format. He said
applicants could electronically submit.
Kyle Webb said too many trees are killed by constant reprinting of plans. Electronic format would be
much more appropriate.
Jim Lamont said it would be helpful to see Staff comments online.
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Tom Braun said neighbors need a process to air grievances.
Jay Peterson said he is against more notification for DRB applications.
Tom Braun noted that he has had experience with one planner giving input then changing their mind
once they get other planners' input.
Kyle Webb stated that Staff needs to care more about time equaling money. Staff needs to keep
applications moving through the process.
Jim Lamont stated that DRB and PEC agendas should be available online. Rachel Friede responded
that they are online and can be sent via Vail Mail.
Michelle Kobelan suggested that perhaps neighbors could be notified automatically.
Greg Moffet suggested that the only DRB application that should be noticed is separation requests.
Jim Lamont suggested GIS be linked to the agendas.
Cody O'Kelly stated there should be a tiered level of review for applications.
Merv Lapin suggested that neighbors could sign up to be notified.
Rob LeVine commented that the goal is to streamline the process, not to add to it.
Jim Lamont stated that so long as the government imposes on design, the public should be able to
comment.
George Ruther asked what applications need less review.
Greg Moffet suggested less conditional use permits and more permitted uses.
Jim Lamont suggested that standard conditions could be applied by Staff, with permit revoked if
conditions are not met.
Tom Braun suggested there be Staff approvable conditional use permits. He said there is a lot of time
spent on stuff that doesn't matter.
Jay Peterson said in some cases, hiring a lawyer or planner is prohibitive for people, so they just don't
apply.
Jim Lamont said if precedent is established, conditional uses should be easier to have.
Tom Braun suggested there be more staff approvable applications. He stated that there needs to be
clarification on the roles of DRB, PEC and Town Council.
Jay Peterson said it is difficult when the PEC or DRB make comments outside their purview.
Greg Moffet said that Staff does a good job intervening regarding purview.
George Ruther then asked for final thoughts on process for this meeting.
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Greg Moffet asked why we need to have a primary/secondary district. He also brought up dog kennels
as an outdated use.
Jay Peterson stated that he would like to remove differentiation of second and third floors for uses. He
said dwelling units are encouraged but commercial ski storage is not.
Merv Lapin suggested electronic review, and the need for citizens to get more information.
Kyle Webb suggested that Staff assist in removing the surprise element of review.
Jim Lamont suggested Staff provide a memo on what has been established criteria for conditional
uses.
Merv Lapin suggested getting rid of SDDs.
2. Next meeting: Thurs. October 15, 2009 12-2:30pm, Community Development Large
Conference Room. Lunch will be served. RSVP to Rfriede(uD-vailqov.com or call 970-479-2440.
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OOi)
MUT VAIL TOWN COUNCIL AGENDA MEMO
MEETING DATE: September 15, 2009
ITEM/TOPIC: Information Update.
PRESENTER(S): Pam Brandmeyer
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OOi)
MUT VAIL TOWN COUNCIL AGENDA MEMO
MEETING DATE: September 15, 2009
ITEM/TOPIC: Matters from Mayor & Council.
PRESENTER(S): Town Council
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OOi)
MUT VAIL TOWN COUNCIL AGENDA MEMO
MEETING DATE: September 15, 2009
ITEM/TOPIC: Executive Session, pursuant to: 1) C.R.S. §24-6-402(4)(a)(b)(e) - to discuss the
purchase, acquisition, lease, transfer, or sale of property interests; to receive legal advice on
specific legal questions; and to determine positions, develop a strategy and instruct
negotiators, Re: Timber Ridge predevelopment agreement; 2) C.R.S. § 24-6-402(4)(b) - to
receive legal advice on specific legal questions; Re: pending and threatening litigation; 3)
C.R.S. § 24-6-402(4)(b) - to receive legal advice on specific legal questions; Re: marijuana
dispensaries.
PRESENTER(S): Matt Mire
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