HomeMy WebLinkAbout2021-09-21 Agenda and Supporting Documentation Town Council Afternoon Meeting Agenda
VAIL TO W N C O U N C IL R E G U L AR ME E TIN G
Agenda
Town Council C hambers and Virtual on Zoom
3:10 P M, September 21, 2021
Meeting to be held in C ouncil Chambers and Virtually on
Zoom (access H igh Five Access Media livestream day of the
meeting)
Notes:
Times of items are approximate, subject to change, and cannot be relied upon to determine what time Council will
consider an item.
Public comment on any agenda item may be solicited by the Town Council.
1.Presentation / Discussion
1.1.Vail Village Loading & Delivery Pilot Program (winter 2021-22)15 min.
Presenter(s): Commander Ryan Kenney, Vail Police Department
Action Requested of Council: This presentation is an update only and no
action is requested of Council at this time.
Background: I n J uly, Town Council approved a pilot program for loading
and delivery. Since the approval, a core group of Town of Vail employees
along with 106 West and Vail Resorts have been working to get the program
operational.
1.2.2022 Proposed Town Manager Budget Draft 90 min.
Presenter(s): Presenter Scott Robson, Town Manager and Kathleen
Halloran, Finance Director, and Carlie Smith, Financial Services Manager
Action Requested of Council: Provide feedback to staff prior to first reading
of the budget ordinance scheduled for October 5th.
Background: A first look at the 2022 Town Manager's draft budget proposal.
Staff Recommendation: Provide staff with feedback in preparation for the
budget ordinance readings.
2.D R B / P E C Update (5 min.)
2.1.D RB / P E C Update
Presenter(s): J onathan Spence, Planning Manager
3.Information Update
3.1.Future Council Meeting Topics
3.2.Art in Public Places August 2, 2021 Minutes
3.3.V LHA August 24, 2021 Minutes
3.4.2nd Quarter I nvestment Report
September 21, 2021 - Page 1 of 340
4.Matters from Mayor, Council and Committee Reports (10 min.)
5.Recess
5.1.Recess 5:10 pm (estimate)
Meeting agendas and materials can be accessed prior to meeting day on the Town of Vail website
www.vailgov.com. All town c ounc il meetings will be streamed live by High Five Acc ess Media and available for
public viewing as the meeting is happening. The meeting videos are also posted to High Five A cc ess Media
website the week following meeting day, www.highfivemedia.org.
Please c all 970-479-2136 for additional information. S ign language interpretation is available upon request with 48
hour notification dial 711.
September 21, 2021 - Page 2 of 340
VA I L TO W N C O UNC I L A G E ND A ME MO
I T E M /T O P I C: Vail Village L oading & Delivery P ilot Program (winter 2021-22)
P RE S E NT E R(S ): Commander Ryan K enney, Vail Police Department
AC T IO N RE Q UE S T E D O F C O UNC I L: T his presentation is an update only and no action is
requested of Council at this time.
B AC K G RO UND: I n J uly, Town Council approved a pilot program for loading and delivery. Since
the approval, a core group of Town of Vail employees along with 106 West and Vail Resorts have
been working to get the program operational.
AT TAC H ME N TS:
Description
Memo
Presentation
September 21, 2021 - Page 3 of 340
To: Town Council
From: Ryan Kenney, Vail Commander Operations
Date: September 21, 2021
Subject: Load and Delivery Pilot Program Update
In July, Town Council approved a pilot program for loading and delivery. Since the
approval, a core group of Town of Vail employees along with 106 West and Vail Resorts
have been working to get the program operational. Although there is still a lot of work to
complete, much has been accomplished. Below is a list of updates from the program:
• 9 trucks have been identified to take part in the program and negotiations are
underway (we hope to have 14 trucks when the pilot starts)
• Meetings with business owners have been scheduled for October 7th and 12th
• Wi-fi, fencing, security cameras and office space have been completed at Mountain
Plaza
• The delivery app is being designed and will be ready for testing in October
• Both Federal and State grants are being researched
• Our target date to start the pilot is November 12th
• 106 West has hired a dock manager and two delivery drivers
• A webpage on Engagevail.com is being designed and will be live soon
• We are finalizing an LSEV ordinance to bring to Council in October
Along with these accomplished tasks, we have run into a few issues. The liquor license for
Mountain Plaza and “last mile” delivery is more complicated than anticipated. We are
working through solutions but ultimately this won’t have a profound impact on the pilot.
Hiring personnel has been a challenge for 106 West (much like every business in Eagle
County). We are still working through an acceptable protocol for returns. I am confident
this will be completed soon.
September 21, 2021 - Page 4 of 340
PRESENTATION BY
Ryan Kenney
VAIL VILLAGE
LOADING AND
DELIVERY UPDATE
September 21, 2021 - Page 5 of 340
Town of Vail | Loading & Delivery Update | vailgov.com
September 21, 2021 - Page 6 of 340
Town of Vail | Loading & Delivery Update | vailgov.com
September 21, 2021 - Page 7 of 340
Town of Vail | Loading & Delivery Update | vailgov.com
September 21, 2021 - Page 8 of 340
BRANDING
Town of Vail | Loading & Delivery Update | vailgov.com
September 21, 2021 - Page 9 of 340
LOW SPEED ELECTRIC VEHICLE (LSEV)
Town of Vail | Loading & Delivery Update | vailgov.com
September 21, 2021 - Page 10 of 340
LOW SPEED ELECTRIC VEHICLE (LSEV)
Town of Vail | Loading & Delivery Update | vailgov.com
•First LSEV delivered
•Second LSEV coming in October
September 21, 2021 - Page 11 of 340
UPDATES
Town of Vail | Loading & Delivery Update | vailgov.com
•9 trucks have been identified and negotiations are underway (we hope to
have 14 trucks to start)
•Meetings with business owners have been scheduled for October 7th and 12th
•Wi-fi, fencing, security cameras and office space have been completed at
mountain plaza
•The delivery app is being designed and will be ready for testing in October
•Both federal and state grants are being researched
•Our target date to start the pilot is November 12th
•106 West has hired a dock manager and two delivery personnel
•A webpage on Engagevail.com is being designed and will go live soon
•We are working on a LSEV ordinance to bring to Council in October
September 21, 2021 - Page 12 of 340
ISSUES
•The town continues to work
with State Liquor Enforcement
Division on the liquor delivery
component of the program.
•Hiring
•Returns/damaged goods –still
working through an
acceptable protocol
Town of Vail | Loading & Delivery Update | vailgov.com
September 21, 2021 - Page 13 of 340
Thank you
September 21, 2021 - Page 14 of 340
VA I L TO W N C O UNC I L A G E ND A ME MO
I T E M /T O P I C: 2022 P roposed Town Manager Budget Draft
P RE S E NT E R(S ): P resenter Scott Robson, Town Manager and K athleen Halloran, F inance
Director, and Carlie S mith, F inancial Services Manager
AC T IO N RE Q UE S T E D O F C O UNC I L: Provide feedback to staff prior to first reading of the
budget ordinance scheduled for October 5th.
B AC K G RO UND: A first look at the 2022 Town Manager's draft budget proposal.
S TAF F RE C O M M E ND AT IO N: Provide staff with feedback in preparation for the budget
ordinance readings.
AT TAC H ME N TS:
Description
2022 TM Budget Draft
2022 TM Budget Power Point
2022 Contribution Applications
September 21, 2021 - Page 15 of 340
2022 PROPOSED BUDGET
Draft
September 21, 2021
September 21, 2021 - Page 16 of 340
TOWN OF VAIL
PROPOSED 2022 BUDGET
TABLE OF CONTENTS
COVER MEMO 1
REVENUE
Major Revenue Analysis 13
EXPENDITURES
General Fund 15
Personnel
Summary of Changes in Personnel 17
Ten-Year Summary of Budgeted Positions by Department 18
Employee Benefits Summary 20
Contributions
Contributions Summary 21
Contributions Notes 22
CAPITAL PLAN
Capital Projects Fund 33
Real Estate Transfer Tax Fund 38
Housing Fund 42
Unfunded 43
Project Narratives/Memos 44
.
OTHER FUNDS
Marketing Fund 52
Heavy Equipment Fund 53
Health Insurance Fund 54
Dispatch Services Fund 55
Timber Ridge Housing Fund 56
This table of contents is "Clickable". Click on headings below to be directed to the page.
September 21, 2021 - Page 17 of 340
TO: Vail Town Council
FROM: Finance Department
DATE: September 21, 2021
SUBJECT: Proposed 2022 Town Manager’s Budget
I. SUMMARY
A first look at the 2022 Town Manager’s budget proposal.
II. DISCUSSION
The purpose of this discussion is to provide feedback to staff prior to the first reading of the
budget ordinance scheduled for October 5th. Information provided in this draft includes the
proposed revenue and expenditures for all town funds, a summary of changes in personnel,
funding recommendations for Council contributions and a five-year capital plan.
Prior to today’s draft, staff held several meetings to gather feedback from Council on preliminary
budget assumptions. Staff held a budget preview meeting where preliminary revenue and
expenditure discussions took place, a Capital Improvement Plan meeting with a first look at
2022 proposed capital projects and compensation and benefit meeting.
The following outcomes from feedback received during these budget meetings were included in
the creation of the 2022 budget proposal:
Maintain 35% minimum reserves in the General Fund (approx. $15M)
Conservatively budget 2022 revenues
Evaluate department operational needs coming out of the public health crisis
Support for a premium and flexible compensation philosophy
Equal benefit structure for multi-seasonal employees (10–12-month positions)
Council discussed a number of capital projects within the Five-Year Capital Improvement
Plan, including some newly-identified projects currently unfunded.
After several budget meetings with each department, a draft of the proposed 2022 budget is
presented to Council with conservative revenue projections, a balanced operating budget,
and funding for priorities within the Council’s focus areas. Please note that use of General
Fund reserves is required to fund one-time planning projects and annual special events.
September 21, 2021 - Page 18 of 340
Town of Vail Page 2
BUDGET OVERVIEW
The Town of Vail 2022 budget proposal presented in this document reflects the town’s vision to
be the premier international mountain resort community in a fiscally responsible manner.
Each year the Town Manager and staff prepare an annual budget that serves as a funding plan
as determined by Town Council.
Priorities that guided the 2022 budget tie directly to common themes found in both the Council
Action Plan and Community Survey results. The major themes include ensuring citizens are
afforded the opportunity to live and thrive in our community, providing a world class guest
experience, balancing our economic, environmental, and social needs to deliver a sustainable
community as well as growing a vibrant and diverse economy.
As the premier international mountain resort community, investment in the town’s personnel is a
top priority. Throughout the 2022 budget process retention and recruitment became a major
theme across all department discussions. The 2022 budget seeks to align our brand of a world
class resort with a personnel and employment philosophies that reflect that brand. Woven
throughout this budget are initiatives and programs proposed to support these philosophies.
Aside from personnel, many of the new budget requests also help align resources and equipment
to accommodate added service levels and improvements to address several topics of importance
to both Town Council and the community at large. Listed below are larger expenditures included
in the 2022 budget that support Council Goals:
Community:
$2.5M InDEED Funding.
$500K contribution to Vail Religious Foundation for Vail Chapel renovations.
$250K to replace current support of Vail childcare centers with a new program funded with
a portion of the proceeds from the tobacco tax.
$850K to reconstruct the old “Art Shack” into a new Community Art Space.
$32K allocation for Cultural Heritage efforts.
Experience:
Ford Park improvements and Master Plan updates ($150K), specifically taking another
look at a future Nature Center redevelopment, installing pavers along Betty Ford Way and
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Town of Vail Page 3
the streamtract to the Covered Bridge ($1.2M) and reconstruction of restrooms at the
Athletic Fields ($1.0M).
Gore Valley Trail realignment ($2.3M pending Vail Resorts participation)
Construct new “oversized” vehicle parking ($2.0M estimated).
Installation of a new parking system at the structures including modernization of daily
parking sales and parking passes (2020 budget item)
Village Holiday Lighting design ($185K)
$65K to fund town-wide guest service programming such as PrimaVail scholarships, guest
service curriculum, and employee engagement program
Economy:
Special events funding ($2.1M)
Global Exchange program and peer resort visits ($80K)
Mountain Travel Symposium sponsorship ($158K)
Early winter activation (Revely Vail, Vail Holidays and Magic of Lights sponsorship
($220K)
Participation in creation of Regional Transit Authority (no budget yet)
Civic Area Plan outcomes such as a close look at Dobson’s condition and an analysis by
Urban Land Institute (ULI) of civic area potential ($200K)
Sustainability:
Regional E-bike program ($193K for Vail’s portion)
Police Take Home Vehicle program ($287.5K vehicles)
Employee retention efforts including compensation and benefits study ($50K for the study;
$750K placeholder for phase I of compensation adjustments equivalent to $2,170 per
employee)
Destination Stewardship Plan ($100K)
New Welcome Center educational/sustainability displays ($150K)
Expansion of Forest Health / Wildland crew by 2.25 FTEs ($196K) plus wildland truck
($52K)
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Town of Vail Page 4
The town’s 2022 budget is funded by a projected $75.9 million of net revenue budget across all
of the town’s funds. Excluding the Vail Reinvestment Authority transfers, COVID related grants
financing proceeds, and other large one-time project reimbursements and grants this is 3%
decrease from 2019 and a 2.5% increase from the 2021 forecast. The majority of the decrease
compared to 2019 is related to investment income due to current rates. Revenues are projected
conservatively but reflect current revenue trends continuing into 2022. Based on this, the majority
of the town’s main revenue sources reflect a modest increase from 2019 with the exception of
earnings on investments, one-time project reimbursements and property sales.
Sales tax is the town’s main source of funding making up 40% of all revenues. 2022 Sales tax is
conservatively proposed at $30.7 million, up 3% from 2019 and flat with 2021 projections.
REVENUE (All Funds) $75.9M
Sales Tax
40%
Property and
Ownership Tax
8%Use Tax
4%
Ski Lift Tax and
Franchise Fees
10%
Real Estate Transfer
Tax
10%
Licenses and
Permits
3%
Intergovernmental
Revenue
7%
Transportation
Centers
9%Charges for
Services
5%
Rent, Fines &
Miscellaneous
4%
Earnings on
Investments
0%
2022 Budgeted Net Revenue:
$75.9M
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Town of Vail Page 5
Other major 2022 revenue sources and projections include the following:
Revenue
Fund
2019
Actual
2020
Actual
2021
Forecast
2022
Budget
Projections
Sales Tax GF/
Capital
$29.3M $25.1M $ 30.7M $30.7M Up 3% from 2019; Flat with 2021
Forecast
RETT RETT $7.2M $10.5M $ 9.0M $ 7.5M Based on 5-year average; 2020
record year
Property Tax GF $5.4M $5.9M $ 5.9M $ 6.0M Based on County Valuation;
Increase in residential offsets
decrease in commercial values
Parking GF $6.7M $5.0M $ 6.4M $6.6M Down 2% from 2019
Up 4.6% from 2021 Forecast
Lift Tax GF $5.3M $4.1M $ 5.3M $5.5M Up 2% from 2019
Up 3% from 2021 Forecast
Construction
Use Tax
Capital $2.5M $2.1M $ 3.3M $ 2.8M Up 13.5% from 2019
Down 13.8% from 2021 Forecast
Across all funds, 2022 expenditures are proposed at $85.2 million. Expenditures can be grouped
into three main categories: municipal services, capital expenditures and debt service.
For 2022, $57.1 million or 67.0% represents municipal services while 29.7% or $25.3 million
represents capital expenditures. Debt service expenditures total $2.8 million or 3.3% of
expenditures.
EXPENDITURES (All Funds) $85.2M
Municipal
Services
67.0%
Capital
Improvements
29.7%
Debt Service
3.3%
2022 Expenditure Budget: $85.2M
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Town of Vail Page 6
Municipal Services
Within the $57.1 million municipal services budget, expenditures can be viewed by either category
(personnel, marketing and special events, and other operating) or department.
As a service organization,
the majority of Municipal
spending is for personnel.
Salaries and benefits total
$37.2M, or 65% of the
operating expenditures.
Public Safety makes up 28% of municipal spending, followed by Public Works functions at 21%, Transit and
Parking at 14%, Administration/Risk Management at 11%, and Contributions and Events at 6%
Please note that the Housing 1% is only department operations and does not include capital investment by
the town in the InDEED program or other housing asset investments.
Police
12%Public Safety
Communications
5%
Fire
11%
Town Officials
3%
Administrative
Services & Risk
Management
12%
Community
Development
6%Environmental
3%Housing
1%
Library
2%Contributions &
Special Events
6%
Welcome Center &
Economic
Development
2%
Public Works &
Streets
11%
Parks & AIPP
4%
Transportation &
Parking
14%
Facilities & Fleet
Maintenance
7%
Employee Housing
EHOP Program
3%
Where the Money Goes
by Service Area
Salaries
48%
Benefits
17%
Contributions
, Marketing,
Special
Events
7%
All Other
Operating
Expenses
28%
Where the Money Goes
Municipal Services by Category
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Town of Vail Page 7
PERSONNEL (All Funds) $37.2M
As a service industry, the majority of municipal services expenditures relates to staffing. For 2022,
this represents $37.2 million or 65% of the municipal services budget.
Compensation
Investment in the town’s workforce is a top priority of this budget proposal. As employee
turnover rates have reached 20%, the need to focuses on employee recruitment and retention
as well as succession planning for the future has become essential across the entire
organization. The town’s employees are critical part of the town’s infrastructure and provide
world-class services to the community and guests.
On September 7th, Town Council was given an overview of the 2022 Employee Total Rewards
Package comprised of the Compensation & Benefits package, Learning Opportunities, and
Employee Experience. During this meeting Council supported a shift in the town’s compensation
philosophy to reflect a more premium and flexible pay structure for the premium services the
Town of Vail employees provide. The town has budgeted $50K in 2022 for a compensation and
benefits study to identify where improvement is needed. The resulting implementation of this
compensation philosophy is expected to be phased over three years, with a $750K placeholder
included in the proposed 2022 budget. This equates to an average cost of $2,170 per Full-Time
Employee.
Another adjustment in compensation being proposed is a result of the findings from the Equal
Pay Study required as part of the Colorado Equal Pay Act which went into effect this year. The
study recommended consistent benefit eligibility for seasonal employees who work during both
the summer and winter seasons (essentially working year-round) with regular fulltime
employees. The total cost to implement this is approximately $243,745 annually and resulted in
an additional 2.1 FTE.
In additional to compensation, staff has included $15K for leadership trainings and $10K for new
Great Place to Work initiatives.
Headcount
The town’s operations are proposed to be supported by 345.59 full time equivalent (FTE) positions
in 2022. This is a total increase of 9.10 positions which includes 6.95 of new requests and 2.86
additional FTEs resulting from the Equity Pay study. Changes to headcount included in the 2022
budget include:
Position
Fund
FTE
Count
Justification
Bus Manager GF 0.5 Split previous
Transit Mgr position into two positions
Parking Manager GF 0.5 Split previous
Transit Mgr position into two positions
Wildland Module Leader RETT 1.0 Fire Health/Mitigation
Assistant Module Leaser RETT 0.8 Fire Health/Mitigation
Wildland Fire Fighter RETT 0.5 Fire Health/Mitigation
Library Associate GF 0.7 Expansion of services/programs
September 21, 2021 - Page 24 of 340
Town of Vail Page 8
Housing Planner I GF 1.0 Town Council Priority; expansion of
programs/initiatives
Maintenance Worker GF 2.0 Continue village streets cleaning
Bus Modified FT (net) GF 0.32 Equity Pay Study outcome
Parking Modified FT (net) GF 1.78 Equity Pay Study outcome
Total 9.10
DEPARTMENT SPENDING (All Funds) $16.2M
Departmental spending (also labeled as “All Other Operating Expenses” in the chart above) is
proposed at $16.2M for 2022. The majority of operating expenses are funded by the General
Fund ($8.9M). The remaining is funded by the Real Estate Transfer Tax Fund (Environmental
Sustainability, Forest Health, Parks, and Public Art), Dispatch Services Fund, and the Heavy
Equipment Fund (Fleet). During 2020 departments to asked to reduce their operating budgets by
10%. Departments were asked to maintain these reductions in 2021. For 2022, departments were
asked to reevaluate their operating budgets outside of the pandemic and budget for a normal year
of operations. The largest expenditure increases in the 2022 budget compared to the 2022
amended budget include the following:
Expenditure Category
Dollar
Increase
Rationale
Contract Services $240K Pilot Loading and Delivery Program
Uniforms $150K Town-wide Uniform Purchase (every 4 years)
Cleaning Fees $119K 20% Increase in Cleaning Fee Rates
Employee Development $59K Restore employee professional development budget
to pre-pandemic budget levels
Compensation Study $50K Study performed every 3 to 4 years
Utilities $58K $11K increase in trash removal, $20K increase in
water, $27K increase in natural gas
Global Friendship
Exchange/Peer Resort Visits
$56K
Deferred 2020/2021 due to pandemic
Insurance $50K Insure new facilities/vehicles; overall cost increase
Operating Supplies $53K Additional safety supplies, spare parts and supplies
deferred in 2020/2021; increased costs
Repair and Maintenance $46K 2020/2021 Repair and Maintenance was deferred;
increased costs
Recruiting and Employee Testing $25K Increased costs for recruitment and testing due to
high turnover
Cultural Heritage Programs $22K Increased funds for this program
TC Initiatives and PR $22K Employee engagement, Prima Vail, Guest Service
Curriculum
Total $950K
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Town of Vail Page 9
CONTRIBUTIONS AND EVENTS (All Funds) $3.6M
The 2022 budget proposes a total of $3.6 million for contributions and special events. This
includes Special Event funding of $2.4M ($1.2M for CSE events, $1.3M for Council-funded
events), $923K for Council Contributions within the “Service” category (Not-for-profit partners),
and $250K placeholder for a new Childcare program.
Special events spending of $2.4M is reported in the Marketing Fund, using $345K of business
license revenue along with $2.1M funded by a transfer from the General Fund. At this level of
funding, the General Fund will need to utilize reserves in 2022 as well as the next four years.
While special events generate revenues for the town and provide a high-quality guest experience,
using General Fund reserves each year is not a sustainable business model. Staff will continue
to recommend a ballot question to voters for an increase in special events funding that would
alleviate the General Fund annual operations and core services.
Overall event spending for 2022 reflects a reduction of 5% compared to the 2021 forecast and
13% reduction compared to 2019 actuals. Increases in event spending since 2019 include
ambient events ($250K) and the Magic of Lights ($50K). However, these increases were offset
by the cancellation of the Burton US Open. Staff is also recommending a transfer funding of
Spring Back to Vail and Snow Days to the CSE, where these events were funded prior to
2019. The CSE model assures that all events are equally vetted based on specified criteria
compared to other Town of Vail sponsored events. Staff has included $100K for each of these
events within the CSE budget based on similar level of funding for music events such as Bravo!
orchestras, Vail Jazz and Powabunga.
Council Contributions includes funding for programming of various non-profit organizations within
the “Services” category, with $923K proposed in the 2022 budget as well as “In-Kind”
contributions of days at Dobson Ice Arena, waived rental fees at Donovan Pavilion and parking
coupons. This category includes organizations such as Betty Ford Alpine Gardens, Ski and
Snowboard Museum, High Five Media, Friends of Vail Mountain Rescue, Eagle Air Alliance and
both childcare centers. Also included as a “Service” request is $500K for the Vail Religious
Foundation for construction costs to renovate and update the 52-year-old chapel. Due to the size
of this request, staff defers the funding decision Council. Should Council decide to fund this
contribution, funding will come from General Fund reserves.
The Vail Community and Town Council have expressed a need to support the local childcare
centers not only so that they can stay open but can also be more available and affordable to the
local community. This budget proposes a placeholder of $250K using tobacco tax revenues to
support childcare centers both locally and regionally. While this program has not been developed
as yet, staff is proposing to include a placeholder for this new initiative.
See page 20 for contribution requests and staff recommendations.
Total funding for the 2022 capital improvements programs is $25.3 million across the Capital
Projects Fund, Real Estate Transfer Tax Fund, Housing Fund and Heavy Equipment Fund
(Information on the Heavy Equipment Fund included on pg. 51 of this memo).
During the October 6th work session, staff provided Council with a preliminary five-year capital
plan for the Capital Projects Fund, Housing Fund, and Real Estate Transfer Tax Fund. Several
significant projects were presented during this meeting. Council was asked to prioritize capital
CAPITAL EXPENDITURES $25.3M
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Town of Vail Page 10
projects and provide feedback on the current plan. Changes to the 2022 capital plan as well as
additional information as requested by Council is included below.
CAPITAL PROJECTS FUND $13.6M
Buffher Creek Turn Lane ($0.0M)
This $1.0M project was moved to the Unfunded list per Council’s direction.
Booth Falls Turn Lane ($0.0M)
This $1.0M project was moved to the Unfunded list until a funding agreement is reached with Vail
Mountain School per Council’s recommendation that the school cover the cost of this
improvement necessary due to school capacity and traffic.
REAL ESTATE TRANSFER TAX FUND $16.0M
Athletic Field Restrooms/Storage Building ($1.0M)
A placeholder of $1.0M has been moved forward to 2022 (originally in 2023) for the replacement
of the existing restroom and concessions building at the Ford Park soccer fields. This building
would be replaced with a new restroom and a Vail Recreation District (VRD) storage building.
This project has been identified has a priority need by the VRD.
(NEW) Ford Park Amphitheater (The Amp) Solar Panels ($100K)
Since the Capital meeting with Council, staff has added a $100K placeholder for a 50/50 cost
share with the Vail Valley Foundation (VVF) for solar panels to be installed on a new
amphitheater roof. The new roof and solar panels are tentatively scheduled for completion in fall
of 2022. The VVF will be funding the full cost of the new roof ($400K) and is proposing a cost
share for the solar panels ($200K).
Artificial Turf at Softball Fields ($1.5M)
A placeholder for a project estimated at total cost of $2.0M – $2.5M to replace natural turf with
artificial for the purpose of water conservation and potential future use for special events. The
town will work with VRD and Eagle River Water and Sanitation District as funding partners. This
has been moved forward to 2022 (originally in 2023).
HOUSING FUND $2.5M
As a significant priority of the “Community” goals within the Council Action Plan the Housing
Fund includes an annual amount of $2.5M to continue the success of the Vail INDEED
Program. To date, the program has added approximately 165 deed restrictions at an average
cost of $68,668 per deed restriction. In addition, the town will continue to prioritize both local
and regional housing opportunities. Over the last five years, Town Council has demonstrated a
commitment to the stated goal within the Housing Strategic Plan to reach 1,000 deed restricted
homes by 2027. Specific projects have included the construction of Chamonix Vail ($4.3M
subsidy of land and infrastructure for 32 units), Solar Vail ($4.7M for 65 units), 6 West ($625K
for 23 units), and most recently the future development of 72 units at the Residences at Main
Vail ($30.7M).
A ballot question asking for citizen support of a 0.5% sales tax dedicated to future housing
programs and initiatives will be included on this November’s ballot. Other projects on the
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Town of Vail Page 11
horizon include the redevelopment of Timber Ridge, future employee housing at the Public
Works site along with the exploration of future housing sites such as the CDOT parcel in East
Vail and the State Land Board parcel in Eagle-Vail. Currently these upcoming projects remain
unfunded and are not included in the long-term capital plan.
DEBT
At the beginning of 2021, Town Council authorized the financing of the Public Works Shops
project with a lease purchase agreement. This project was financed with a $15.2M loan over a
15-year term at an interest rate of 1.76% annually. The 2022 budget includes $1.16M of debt
service payments for this project ($905K towards principal and $250.7K in interest).
Most recently, the Town Council has directed staff to move forward with financing the Residences
at Main Vail housing project with a $25.0 million, 30-year Certificates of Participation (COP). The
town is scheduled to close on October 20th. Staff has included a placeholder of $1.2M for 2022
principal and interest payments based on estimated interest rates. These payments will be loaned
to Residences at Main Vail by the Capital Projects Fund.
Due to better-than-expected revenues and grant funding combined with conservative spending
and the deferral of capital projects the town was able to build up additional reserves during
2020. At the end of 2020 the town had $116.6M in reserves. During 2021, the town is projected
to spend reserves down to $94.8M mainly due to large construction projects such has the
Children’s’ Garden of Learning facility relocation, improvements to the S. Frontage Road, water
quality infrastructure improvements, and solar panels at the Public Works Shops.
Into 2022, the town is projected to use additional reserves towards large capital projects but will
also use $1.1M of General Fund Reserves towards contributions, events, and one-time planning
projects. By the end of 2022 reserves are projected to be $39.5 million in the General Fund, or
83% of annual revenues. This is well above the 35% minimum required by Town Council as a
budgetary policy. Town-wide reserves are projected to be $85.0 million at the end of 2022.
Marketing Fund
Marketing Fund revenues are generated through the collection of annual business license fees.
Budgeted revenue for 2022 of $345,000 is projected flat with the 2020 actuals. The Marketing
Fund is also funded by a $2.1M transfer from the General Fund in order to maintain the level of
spending on Special Events. See page 18 for addition details on event funding.
Heavy Equipment Fund
This is an internal services fund that manages the maintenance and repair of town vehicles and
equipment and the purchase of replacement vehicles other than buses and fire trucks. Costs are
charged back to the departments based on their use of the vehicles and equipment. The Heavy
Equipment Fund (HEF) includes approximately $1,055,000 to purchase replacement vehicles and
equipment in 2022. The vehicles are scheduled to be replaced at determined intervals based on
age and use. Funding for the HEF consists of internal charges to departments as well as costs
RESERVES $85.0M
OTHER FUNDS
September 21, 2021 - Page 28 of 340
Town of Vail Page 12
recovered through the sale or trade-in of old equipment. Projected fund balance is $2.1 million for
the end of 2022.
Health Insurance Fund
This is an internal services fund that manages the town’s health insurance plans. Costs are
charged back to the town departments and employees through payroll deductions. The town
experienced low claims activity in 2020 and into 2021, most likely due to the pandemic causing
deferrals of elective procedures. The 2022 proposed budget includes an increase to claims
expense assuming a “catch-up” on some of these health matters. The fund added $871K in
reserves over 2019 and 2020. The 2022 proposed budget anticipates use of reserves in order to
stabilize annual cost increases to both departments and employees. Projected fund balance is
$3.2 million for the end of 2022.
Dispatch Services Fund
This is an enterprise fund that manages county-wide 911 emergency services. The 2022 budget
proposes to continue the temporarily suspension of the 5% annual charge to participating
agencies that is allocated to a capital reserve account first suspended in 2021. This annual
contribution is approximately $90K each year and results in an overall 8% decrease to the
agencies. The Dispatch Services Fund will need to use approximately $18.2K in reserves in
2022, with a remaining fund balance of $1.4M.
Timber Ridge Enterprise Fund
The 10-acre property at Timber Ridge is owned by the town, with the eastern half of the
property under a ground lease to Lion’s Ridge Apartment Homes with no lease payment for ten
years (2025). Lion’s Ridge has an option to purchase the land for $5.0 million with notification
to the town by December 31, 2024 and closing within 90 days.
Regarding the western half of the property, the original Timber Ridge Apartments operate with
rental of 96 units (36 units under master lease to Vail Resorts). The 2022 proposed operating
budget includes $486K in operating expenses and only minimal capital improvements ($7.1K).
During 2021, Timber Ridge paid back the $1.9 million promissory note to the Town of Vail that
would have matured in 2032. Timber Ridge remains indebted to the town, with another
promissory note ($8.0M original principal amount). At the end of 2021, Timber Ridge will owe
principal of $5.1 million remaining on that note. Redevelopment of this property is currently
included on the town capital improvements unfunded list but will pursued in the next two years.
III. ACTION REQUESTED OF COUNCIL
Staff requests feedback from Council in preparation for the first reading of the 2022 Budget
scheduled for October 5th.
September 21, 2021 - Page 29 of 340
REVENUE
September 21, 2021 - Page 30 of 340
Major Revenue Analysis2022 Proposed Budget2016 2017 2018 2019 2020 2021 2021 2022Actual Actual Actual Actual Actual Amended Forecast Proposed CommentsGeneral Sales Tax25,763,244 25,591,483 27,886,113 29,250,698 25,122,191 27,500,000 30,700,000 30,700,000 2022 3% increase from 2019; flat with 2021 Forecast 2.5% -0.7%9.0%4.9%-14.1%9.5%22.2%0%RETT Tax6,843,356 6,313,611 7,649,013 7,224,668 10,448,526 8,000,000 9,000,000 7,500,000 2022 based on 5 year average; 2020 record year-1.8% -7.7% 21.2%-5.5%44.6% -23.4% -13.9% -17%Parking Revenue5,230,062 4,902,756 6,416,013 6,720,873 4,891,997 6,378,000 6,378,000 6,608,758 2022 down 2.0% from 2019 Actuals due to decrease in pass sales5.7% -6.3% 30.9%4.8%-27.2% 30.4% 30.4% 4%Property & Ownership Tax4,911,842 4,940,193 5,313,730 5,369,376 5,941,704 5,975,000 5,975,000 6,014,631 2022 Assessment Year; Increase in residential offset by decrease in commercial11.9% 0.6%7.6%1.0%10.7% 0.6% 0.6% 1%Lift Tax Revenue5,032,970 4,708,765 5,103,480 5,341,369 4,095,812 5,100,000 5,300,000 5,448,196 2022 up 3% from 2021 forecast and up 2% from 2019 Actuals5.6% -6.4%8.4%4.7%-23.3%24.5%29.4%3%Construction Fees1,552,569 1,628,471 2,958,948 1,998,540 1,855,654 1,980,000 2,300,000 1,980,000 2022: Based on three year average; flat with 2019-20.4% 4.9% 81.7%-32.5%-7.1%6.7%23.9% -14%Construction Use Tax1,688,841 1,740,754 3,689,131 2,467,928 2,078,277 3,250,000 3,250,000 2,800,000 2022: Based on a three year average plus estimates for Park Meadows-23.9% 3.1% 111.9%-33.1%-15.8%56.4%56.4% -14%2018 included $1.9M from Vail Health projectOther Taxes1,812,997 1,803,508 1,982,124 2,089,579 2,432,187 2,378,672 2,500,000 2,523,223 County sales tax (based on TOV sales tax), Road & Bridge, Hwy users revenue, Tobacco tax, etc.-3.9% -0.5%9.9%5.4%16.4%-2.2%2.8%1%Federal / County Grants184,827 169,883 1,546,528 1,035,711 152,630 2,295,207 2,295,207 300,000 2022: $280K Hope Center Grant; $20K Lottery Funds21.4% -8.1% 810.3% -33.0% -85.3% 1403.8% 1403.8% -87%2021 includes $250K for Federal Transit Grant and $250K Hope Center Grant; $20K Lottery Funds; $1.1M FASTER electric bus chargers grant; $525K CDOT bus grant; $350K Transit Grant for Transportation Mgmt. System2020: $124.5K Water Quality Grants; $28K Lottery Funds2019:$895 Federal Bridge Rd Bridge Grant2018 includes $700K CDOT Water Quality "TAP" grant; $675.1K FASTER bus grantEarnings on Investments191,992 563,885 1,123,184 2,206,334 778,981 450,000 450,000 380,490 Based on available fund balance and investment returns assumed at 0.05%-29.4% 193.7% 99.2%96.4%-64.7% -42.2% -42.2% -15%Rental Income1,019,509 1,027,199 1,064,569 1,139,700 787,906 1,020,531 1,020,531 1,119,843 2022 includes Donovan Pavilion flat with 2019; employee housing rentals and parking structure leases flat with 2020 Budget -0.9% 0.8%3.6%7.1%-30.9%29.5%29.5%10%E911 and Interagency Dispatch 1,918,590 2,008,451 2,055,844 2,159,084 2,174,892 2,098,742 2,098,742 2,098,942 Funding by E911 Authority Board and participating agencies; 2022 flat with 20211.2% 4.7%2.4%5.0%0.7%-3.5%-3.5%0%Vail Reinvestment Authority Transfers3,546,063 4,179,718 4,599,998 3,804,281 1,809,400 9,078,004 9,078,004 50,000 2022: Annual LH parking maintenance28.6% 17.9% 10.1%-17.3%-52.4% 401.7% 401.7% -99%2021 includes the S. Frontage Rd. improvementsCOVID GrantsAmerican Rescue Grant585,000 585,000 585,000 CRRSAA Transit Grant1,789,613 1,789,613 1,789,613 CARES Transit Grant1,507,242 450,000 450,000 CARES Grant - State share1,197,930 FinancingTimber Ridge Debt Payment to TOV2,363,087 2,363,087 PW Shops Debt Financing Proceeds15,000,000 15,000,000 MVR Financing Proceeds24,500,000 24,500,000 Other One-Time Significant Reimbursements State FASTER Transit Grant1,090,000 1,090,000 Use of Traffic Impact Fee for Frontage Rd Project1,500,000 1,500,000 Sale of Chamonix Housing Units17,748,304 Project Reimbursement Red Sandstone5,800,000 Total Significant One-Time Revenues- - 23,548,304 - 2,705,172 47,277,700 47,277,700 2,374,613 13September 21, 2021 - Page 31 of 340
Major Revenue Analysis2022 Proposed BudgetAll Other Revenue7,783,483 7,358,044 8,339,104 9,413,132 8,953,265 5,002,711 5,002,711 5,963,175 In general, this item includes franchise fees, fines and forfeitures, employee portion of healthcare-18.7% -5.5% 13.3%12.9%-4.9% -44.1% -44.1% 19%premiums, license revenue, administration fees collected from VLMD and RETT and other chargesfor service such as out of district fire response and Police contracted services. It may also includeuse of Traffic Impact fees or Holy Cross Community Enhancement FundsTotal Revenue 67,480,345 66,936,720 103,276,083 80,221,274 74,228,594 125,194,567 130,035,895 75,861,872 % compared to Prior Year-0.7% -0.8% 54.3% -22.3% -7.5% 68.7% 65.0% -42%2.5%vs. 2021 Forecast (without One-Time Revenues)5.1%vs. 2020 Actual (without One-Time Revenues)-3.0%vs. 2019 Actual (without One-Time Revenues)14September 21, 2021 - Page 32 of 340
EXPENDITURES
September 21, 2021 - Page 33 of 340
20202021202120222023 2024 2025 2026Actual Amended Forecast BudgetRevenue3% from 2019 4%3%3%2%Local Taxes:24,973,418$ 27,500,000$ 30,700,000$ 30,700,000$ 31,928,000$ 32,885,000$ 33,871,000$ 34,548,000$ Sales Tax Split b/t Gen'l Fund & Capital Fund61/39 62/38 62/38 62/38 62/38 62/38 62/38 62/38 Sales Tax15,300,000 17,050,000 19,034,000 19,034,000 19,795,360 20,388,700 21,000,020 21,419,760 Property and Ownership5,941,704 5,975,000 5,975,000 6,014,631 6,014,631 6,375,509 6,375,509 6,566,774 Ski Lift Tax4,095,812 5,100,000 5,300,000 5,448,196 5,720,606 5,949,430 6,068,419 6,189,787 Franchise Fees, Penalties, and Other Taxes1,672,845 1,734,903 1,734,903 1,693,618 1,778,299 1,831,648 1,868,281 1,905,646 Licenses & Permits2,071,460 2,203,513 2,203,513 2,186,704 2,296,039 2,410,841 2,531,383 2,657,952 Intergovernmental Revenue2,626,054 2,224,025 2,224,025 1,634,878 1,716,622 1,750,954 1,785,973 1,821,693 Transportation Centers4,891,998 6,378,000 6,378,000 6,608,758 6,939,196 7,216,764 7,505,434 7,805,652 Charges for Services 1,212,774 1,008,095 1,328,095 1,071,047 1,124,599 1,158,337 1,193,087 1,228,880 Fines & Forfeitures342,285 225,642 225,642 206,566 212,763 217,018 221,359 225,786 Earnings on Investments308,609 200,000 200,000 200,000 250,000 300,000 350,000 400,000 Rental Revenue787,907 1,020,531 1,020,531 1,119,843 1,153,438 1,188,041 1,223,683 1,223,683 Miscellaneous and Project Reimbursements255,002 185,333 185,333 251,000 251,000 251,000 251,000 251,000 Total Revenue39,506,450 43,305,042 45,809,042 45,469,241 47,252,553 49,038,243 50,374,148 51,696,613 -0.7%3.9%3.8%2.7%2.6%ExpendituresSalaries19,422,760 21,273,397 21,273,397 23,028,813 24,449,966 25,927,964 26,705,803 27,506,977 Benefits6,904,130 7,558,869 7,558,869 8,067,214 8,349,566 8,683,549 8,944,056 9,212,377 Subtotal Compensation and Benefits26,326,890 28,832,266 28,832,266 31,096,027 32,799,532 34,611,513 35,649,859 36,719,354 7.9%5.5%5.5%3.0%3.0%Contributions and Welcome Centers657,599 364,030 364,030 284,611 287,457 293,206 299,070 305,052 Chilcare Program Funding- - - 250,000 250,000 250,000 250,000 250,000 All Other Operating Expenses6,344,253 7,712,046 7,712,046 8,944,237 8,174,769 8,583,507 8,841,012 9,017,833 Heavy Equipment Operating Charges2,268,219 2,642,320 2,642,320 2,816,503 2,844,668 2,901,561 2,959,593 3,018,784 Heavy Equipment Replacement Charges840,206 831,728 831,728 971,764 981,482 1,001,111 1,021,133 1,041,556 Dispatch Services666,042 616,306 616,306 652,938 679,363 692,950 706,809 720,945 Total Expenditures37,103,210 40,998,696 40,998,696 45,016,080 46,017,270 48,333,850 49,727,477 51,073,525 9.8%2.2%5.0%2.9%2.7%Surplus (Deficit) from Operations2,403,240 2,306,346 4,810,346 453,161 1,235,283 704,393 646,671 623,088 One-Time Items: Federal Transit Adminstration Grant- - - - 250,000 257,500 265,225 273,182 CRRSAA Transit Grant - 1,789,613 1,789,613 1,789,613 CARES Transit Grant 1,507,242 450,000 450,000 - TOWN OF VAIL 2022 PROPOSED BUDGET SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCEGENERAL FUND 15September 21, 2021 - Page 34 of 340
CARES Grant1,197,930 - - - American Rescue Plan Grant- 585,000 585,000 585,000 American Rescue Plan Initiatives - - - (585,000) Planning ProjectsDestination Stewardship Mgmt Plan - (100,000) (100,000) (100,000) Vail 2050 Plan- (100,000) (100,000) (50,000) Civic Area/Dobson Master Plan- (100,000) (100,000) (200,000) West Vail Master Plan(152,851) (397,149) (397,149) (225,000) Contributions Funded with ReservesVail Chapel- - - (500,000) Mountain Travel Symposium- - - (158,000) COVID-19 Gift Card Program(27,075) (30,000) (30,000) - COVID Economic Development Expenses- (66,000) (66,000) - Digital Marketing Campaign "Work from Vail"- (45,000) (45,000) - Vail Community Relief Fund(586,390) (130,000) (130,000) - Commercial Rent Relief Program(35,327) (500,000) (500,000) - Net Increase /(Decrease) due to One- Time Items: 1,491,030 1,356,464 1,356,464 556,613 Transfer to Marketing & Special Events Fund(1,653,178) (1,606,974) (2,196,974) (2,090,600) (2,090,600) (2,090,600) (2,090,600) (2,090,600) Surplus (Deficit) Net of Transfers and One-Time Items 2,241,092 2,055,836 3,969,836 (1,080,826) (855,317) (1,386,207) (1,443,929) (1,467,512) Beginning Fund Balance 36,306,665 38,547,757 35,305,444 39,275,280 38,194,454 37,339,137 35,952,930 34,509,001 Ending Fund Balance 38,547,757$ 40,603,593$ 39,275,280$ 38,194,454$ 37,339,137$ 35,952,930$ 34,509,001$ 33,041,490$ As % of Annual Revenues88%92%86%84%79%73%69%64%EHOP balance included in ending fund balance - not spendable1,190,000$ 1,223,500$ 1,223,500$ 1,223,500$ 1,223,500$ 1,223,500$ 1,223,500$ 1,223,500$ 16September 21, 2021 - Page 35 of 340
PERSONNEL
September 21, 2021 - Page 36 of 340
Comments
Full-Time Regular Positions
Bus Manager 0.50 Separate Bus Transportation Mgr. into Bus and Parking Mgr.
Parking Manager 0.50 Separate Bus Transportation Mgr. into Bus and Parking Mgr.
Wildland Module Leader 1.00 Add full-time Wildland Module Leader
Assistant Module Leader 0.80 Add full-time Assistant Wildland Module Leader
Wildland Fire Fighter 0.50 Add part-time Wildland Firefighter
Housing Planner 1.00 Add full-time Housing Planner
Library 0.05 Catch-up
Full-Time Year Round Maintenance Worker 2.00 Add two full-time maintenance workers
Wildland Lead (0.50) Transfer Wildland Lead to Seasonal
Modified Full-Time Year Round Bus Drivers 6.00 Convert to Modified FT (see reduction below)
Modified Full-Time Year Round Parking Attendants 10.00 Convert to Modified FT (see reduction below)
Modified Full-Time Year Round Parking Technician 2.00 Convert to Modified FT (see reduction below)
Modified Full-Time Year Round Maintenance Worker 2.00 Convert to Modified FT (see reduction below)
Total Full-Time Regular Positions: 25.85
Seasonal Positions
Wildland Lead 0.50 Transfer Wildland Lead to Seasonal
Library Associate 0.65 Add part-time Library Associate
Winter/Summer Parking Enforcement/ Technician (0.92) Convert to Modified FT (See increase above)
Winter Maintenance Worker (1.00) Convert to Modified FT (See increase above)
Summer Maintenance Worker (1.00) Convert to Modified FT (See increase above)
Winter Bus Drivers (2.92) Convert to Modified FT (See increase above)
Summer Bus Drivers (2.76) Convert to Modified FT (See increase above)
Summer Parking Attendants (5.04) Convert to Modified FT (See increase above)
Winter Parking Attendants (4.26) Convert to Modified FT (See increase above)
Total Seasonal Positions: (16.75)
Total Changes to FTE Count: 9.10
TOWN OF VAIL 2022 PROPOSED BUDGET
SUMMARY OF CHANGES IN PERSONNEL
FROM 2021 ORIGINAL BUDGET TO 2022 BUDGET
17
September 21, 2021 - Page 37 of 340
2022PositionsDepartment2013 2014 2015 2016 2017 2018 2019 20202021 2022 ChangeFull-Time Regular Positions - Funded by TOVTown Officials4.43 4.43 3.43 3.43 3.43 3.43 4.43 3.433.43 3.43 0.00Administrative Services19.40 21.40 24.60 25.10 29.60 29.60 29.60 32.60 34.30 34.30 0.00Community Development13.85 12.85 13.85 12.85 12.00 13.00 11.50 12.0012.00 12.00 0.00Housing- - - - 2.00 2.00 2.00 2.00 3.00 4.00 1.001.0 Housing CoordinatorEnvironmental Sustainability- - - - - - 3.00 4.00 4.25 4.25 0.00Fire24.50 25.50 28.50 29.50 30.50 36.50 37.50 38.00 38.00 39.80 1.801.0 Module Leader, 0.8 Assistant Module Leader, 0.5 Wildland Firefighter; Transfer 0.5 Wildland Firefighter to SeasonalPolice and Communications54.25 54.25 55.25 56.25 56.25 57.25 57.75 57.7558.00 58.00 0.00Library6.55 6.55 6.55 6.55 6.55 6.55 6.55 6.556.55 6.60 0.05Public Works, Streets & Roads, Landscaping 30.80 34.30 36.30 40.30 40.80 41.80 43.30 44.30 44.30 48.30 4.002.0 Maintenance Wrks, 2.0 Mod FT Transfer from SeasonalTransportation & Parking31.00 39.50 39.50 47.50 47.00 47.00 47.50 47.5047.50 66.50 19.000.5 Parking Mgr., 0.5 Bus Mgr., 6.0 Bus Driver Mod FT Transfer, 10.0 Parking Attendants Mod FT Transfer, 2.0 Parking TechniciansFleet Maintenance12.00 12.00 11.00 11.00 12.00 12.00 12.00 12.0012.00 12.00 0.00Facility Maintenance16.00 16.00 17.00 17.00 17.00 17.00 17.00 17.0017.00 17.00 0.00Total Full-Time Regular212.78 226.78 235.98 249.48 257.13 266.13 272.13 277.13280.33 306.18 25.85Fixed Term EmployeesAdministrative Services0.50 - - 1.00 1.00 1.00 1.00 1.00 1.00 1.00 0.00Community Development- - - - 1.00 1.00 - - - - 0.00Police and Communications- - - 1.00 1.00 - - - - - 0.00Public Works, Streets & Roads, Landscaping- - - - - - - 1.00 1.00 1.00 0.00Capital Projects0.50 - - - - - - - - - 0.00Document Imaging1.00 1.00 - - - - - - - - 0.00Total Fixed-Term2.00 1.00 0.00 2.00 3.00 2.00 1.00 2.002.00 2.00 0.00Externally Funded EmployeesPolice and Communications10.00 10.00 9.00 8.00 8.00 8.00 9.00 9.009.00 9.00 0.00Total Externally Funded10.00 10.00 9.00 8.00 8.00 8.00 9.00 9.009.00 9.00 0.00TEN-YEAR SUMMARY OF BUDGETED POSITIONS BY DEPARTMENT18September 21, 2021 - Page 38 of 340
2022PositionsDepartment2013 2014 2015 2016 2017 2018 2019 20202021 2022 ChangeTEN-YEAR SUMMARY OF BUDGETED POSITIONS BY DEPARTMENTTotal Full-Time Employees224.78 237.78 244.98 259.48 268.13 276.13 282.13 288.13291.33 317.18 25.85Seasonal Positions - Funded by TOVTown Officials 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.000.00 0.00 0.00Administrative Services 1.94 1.94 1.69 1.19 2.29 2.29 2.29 2.202.20 2.20 0.00Community Development 0.25 0.25 0.25 0.00 0.00 0.00 0.00 0.000.00 0.00 0.00Fire13.70 12.70 9.61 10.07 9.00 3.00 2.50 2.502.50 3.00 0.50Transfer 0.5 Wildland Firefighter to SeasonalPolice and Communications0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.000.00 0.00 0.00Library1.70 1.70 2.20 2.40 2.40 2.40 2.40 2.402.40 3.025 0.630.63 SeasonalPublic Works/ Streets & Roads/Landscaping12.38 9.14 8.64 7.20 8.66 8.66 9.16 9.16 11.16 9.16 (2.00)Transportation & Parking27.46 20.30 19.84 19.00 19.00 20.52 20.52 25.96 25.96 10.10 (15.86)10.22 Seasonal Parking Transfer to FT Mod; 5.64 Seasonal Bus Transfer to FT ModFleet Maintenance0.25 0.00 0.00 0.00 0.00 0.00 0.00 0.000.00 0.00 0.00Facility Maintenance1.38 0.92 0.92 0.92 0.92 0.92 0.92 0.920.92 0.92 0.00Total Seasonal / Part-Time59.06 46.95 43.15 40.78 42.27 37.79 37.79 43.14 45.14 28.41(16.74)All FTE's (Full-Time Equivalents)Town Officials4.43 4.43 3.43 3.43 3.43 3.43 4.43 3.433.43 3.43 0.00Administrative Services21.84 23.34 26.29 27.29 32.89 32.89 32.89 35.80 37.50 37.500.00Community Development14.10 13.10 14.10 12.85 13.00 14.00 11.50 12.00 12.00 12.000.00Housing0.00 0.00 0.00 0.00 2.00 2.00 2.00 2.00 3.00 4.001.00Environmental Sustainability0.00 0.00 0.00 0.00 0.00 0.00 3.00 4.00 4.25 4.250.00Fire38.20 38.20 38.11 39.57 39.50 39.50 40.00 40.5040.50 42.80 2.30Admin 2.00 2.00 2.00 2.00 2.00 2.00 2.00 2.002.00 2.00 0.00Patrol 28.00 28.00 28.00 28.00 28.00 28.00 29.00 29.0029.00 29.00 0.00Investigation 5.00 5.00 5.00 6.00 6.00 6.00 6.00 6.006.00 6.00 0.00Records 4.25 4.25 4.25 4.25 4.25 4.25 4.75 4.755.00 5.00 0.00Dispatch 25.00 25.00 25.00 25.00 25.00 25.00 25.00 25.0025.00 25.00 0.00Police and Dispatch Total64.25 64.25 64.25 65.25 65.25 65.25 66.75 66.7567.00 67.00 0.00Library8.25 8.25 8.75 8.95 8.95 8.95 8.95 8.95 8.95 9.630.68Public Works, Streets & Roads43.18 43.44 44.94 47.50 49.46 50.46 52.46 53.46 55.46 57.462.00Transportation & Parking58.46 59.80 59.34 66.50 66.00 67.52 68.02 73.46 73.46 76.603.14Fleet Maintenance12.25 12.00 11.00 11.00 12.00 12.00 12.00 12.00 12.00 12.000.00Facility Maintenance17.38 16.92 17.92 17.92 17.92 17.92 17.92 17.92 17.92 17.920.00Capital Projects / Fixed Term1.50 1.00 0.00 0.00 0.00 0.00 0.00 1.001.00 1.00 0.00Total FTE's283.84 284.73 288.13 300.26 310.40 313.92 319.92 331.27 336.47 345.599.1119September 21, 2021 - Page 39 of 340
2020 2021 2022
Actual Budget % Salary Budget % Salary
Full-Time Regular Employees
Fee Based
Health Insurance 3,352,941 16.73% 4,304,906 20.44% 4,649,640 19.14%
Group Term Life, Disability & Accidental Death 258,260 1.29% 257,676 1.22% 286,084 1.18%
Wellness Benefit - 0.00%- 0.00%- 0.00%
Lifestyle Account 355,607 1.77% 225,000 1.07% 251,379 1.03%
Sworn Officer Death and Disability Insurance 138,761 0.69% 142,140 0.67% 181,678 0.75%
Subtotal Fee Based 4,105,569 19.49% 4,929,722 23.41% 5,368,782 22.10%
Payroll Based
Pension Contribution 2,883,066 14.38% 3,253,754 15.45% 3,653,694 15.04%
Medicare 281,214 1.40% 315,381 1.50% 352,299 1.45%
Workers' Compensation Insurance 162,294 0.81% 236,000 1.12% 243,220 1.00%
Unemployment Compensation Insurance 64,461 0.32% 87,002 0.41% 97,186 0.40%
Subtotal Payroll Based 3,391,035 16.92% 3,892,137 18.48% 4,346,399 17.89%
Total Full-Time Benefits 7,496,604 37.40% 8,821,858 40.56% 9,715,180 39.99%
Part-Time and Seasonal Employees
Fee Based
Wellness Benefit 17,192 1.23% 8,500 0.45%8,500 0.59%
Wellness Benefit - Boards 10,000 0.72% 9,100 0.48% 10,121 0.70%
Mini-Med Program
Health Insurance 447,059 29.80% 295,094 19.67% 99,281 6.89%
Payroll Based
Pension Contribution 21,052 1.51% 30,188 1.60% 21,620 1.50%
Medicare 20,290 1.45% 29,182 1.55% 20,899 1.45%
Workers' Compensation Insurance 11,329 0.81% 29,000 1.54% 27,000 1.87%
Unemployment Compensation Insurance 4,500 0.32% 8,050 0.43%5,765 0.40%
Subtotal Payroll Based 57,171 4.09% 96,420 5.11% 75,284 5.22%
Total Part-Time and Seasonal Benefits 531,422 35.84% 409,115 25.34% 193,185 13.40%
Total Benefits - All Employees 8,028,026 37.44% 9,230,973 38.85% 9,908,365 38.50%
Town of Vail
Employee Benefits
20
September 21, 2021 - Page 40 of 340
CONTRIBUTIONS
September 21, 2021 - Page 41 of 340
2022 Council Contribution Request SpreadsheetCOVID-19Increase/ Increase/ StaffTOWN OF VAIL FUNDING REQUEST CashCashCash AdjustedFund (Decrease) (Decrease) RecommendedFundingfrom 2019 from 2020 Original CashSIGNATURE EVENTS (VAILBRAND) Bravo! Colorado New York Philharmonic 90,193 - 91,997 - 61,303 - MF105,000 96,597 - - Philadelphia Orchestra90,193 - 91,997 - 61,303 - MF95,000 96,597 - - Academy of St. Martin in the Fields- - - - 53,321 - - - - - Vienna- Berlin78,275 - - - - - - - - - Orchestra of Europe79,841 - - - International Chamber Orchestra (TBD)- - MF90,000 83,833 - - Education & Community Engagement (Little Listeners, Family Music Box, Community Not for Profit Concerts, Music Makers Haciendo Música program)- - MF25,000 - - - Commissioning Project (New Works Project)30,000 - 30,600 - 31,928 - MF40,000 32,130 - - Donovan Chamber Music Series (Uncorked)- Donovan Pavilion for 6 days 39,570 - Donovan for 9 days ($62,955) 27,000 - Donovan Pavilion for 9 days ($66,600) 66,600 - - Donovan Pavilion for 10 days ($77,950) 77,950 70,155 Silver Oak & Twomey Series- Donovan Pavilion for 3 days 19,785 - - - - - 23%21%- - - National Repertory Orchestra1,000 - 2,500 - 2,500 - MF2,500 2,500 - - Vail Jazz Festival 74,902 4 full day rentals at Donovan, 4 full day rentals of the Grand View 39,570 76,400 2 full day rentals of Donovan Pavilion, 2 days use of the Grandview room, 30 day parking passes in the Vail Village parking structure; 30 day parking passes in Lionshead parking structure 7,200 75,000 14,800 MF100,000 34%31%85,000 4 full day rentals of Donovan Pavilion ($7,795/day, $31,180) 31,180 31,180 Vail Valley Foundation Vail International Dance Festival53,562 - 54,633 Bus/Shuttle drivers to assist with in-town transportation - 38,245 - MF75,000 49%46%55,000 Complimentary rent for "The Nest" parking for all VDF performances @ GRFA. Bus/shuttle drivers to assist with in-town artist transportation. Usage of Solaris plaza for Dancing in the streets free performances- - Vail International Dance Festival- Podcast- - - - - - MF5,000 5,000 - Hot Summer Nights27,500 $2,800 in police support (7 events x $400 each) determ 2,800 28,050 $2,800 in PD support 2,800 - - - - - - Whistle Pig- 2,800 - - - - - - - - GRFA Live Music & Entertainment- - - - 52,500 - MF75,000 173%167%55,125 PD Support ($3K) 3,000 3,000 Summer Mountain Games 75,000 55,000 140,000 40,000 for public works, power/water, sandbags, fire, ect.. 40,000 98,000 - MF145,000 93%4%140,000 $40,000 in public works support, police coverage, labor, access to power, water usage, sandbags, etc. 40,000 40,000 Burton US Open490,000 27,600 490,000 - - - - - - NYE/4th of July Show Funding52,015 - 52,015 - 36,000 - MF- 52,015 - TOTALSIGNATURE EVENTS1,062,640 187,125 1,138,033 77,000 510,100 - 81,400 982,500 703,797 182,130 174,335 DESTINATION EVENTSSpring Back300,000 - 550,000 - - - MF350,000 17%-36%100,000 - Snow Days300,000 - 300,000 - 300,000 - MF300,000 0%0%100,000 - TOTAL DESTINATION EVENTS600,000 - 850,000 - 300,000 - - 650,000 200,000 - - TOWN PRODUCED EVENTSRevely Vail- - - - 145,000 - MF- 145,000 - Magic of Lights- - - - 50,000 - MF- 50,000 - Vail America DaysMF- 80,000 Vail Holidays- - - - 25,000 - MF- 25,000 - TOTAL TOWN PRODUCED EVENTS- - - - 220,000 - - - 300,000 - - AMBIENT EVENTSMusic Entertainment Events- - - - 300,000 - - 250,000 - TOTAL AMBIENT EVENTS- - - - 300,000 - - 250,000 - - SERVICES Colorado Snowsports Museum: In-Kind- Waived rent ($130,050) plus 2 blue and 1 sliver parking pass per lease terms 134,550 Waived rent $132,651; 2 blue parking pass, 1 silver parking pass per lease terms 137,151 - Waived rent ($137,151) 137,151 - - Rent in the Vail Transportation Center ($137,151)137,151 137,151 Colorado Snowsports Museum programming44,566 - 45,459 - 40,912 - GF45,457 2%0%45,457 - - Colorado Snowsports Museum Capital- - - Betty Ford Alpine Garden: Operating69,700 One blue parking space ($1,250) to be used by the director, 2 designated parking spots in Ford Park ($400) 1,650 71,094 2 designated parking spots at Ford parking, 1 blue parking pass for the director 1,250 63,985 2 designated parking spots at Ford Park, 1 blue parking pass for the director for winter ($1,250)1,250 RETT100,000 43%41%74,649 1 Blue parking pass for Director ($1,250) and 2 year round designated parking sports in Ford Park1,250 1,250 Betty Ford Alpine Garden: Capital Request19,000 - 20,000 - 20,000 - - - - Eagle River Watershed Council42,000 Use of Donovan Pavilion (1 day for Waterwise Wednesday event) 3,000 40,000 - 36,000 - RETT42,000 0%5%42,000 - - EGE Air Alliance75,000 - 75,000 - 67,500 - GF75,000 0%0%75,000 - - High Five Access Media (TV5)112,000 - 112,000 - 112,000 - GF150,000 34%34%150,000 - - Eagle Valley Child Care Association52,015 - 53,055 - 60,000 - GF60,000 15%13%60,000 - - Eagle Valley Land Trust- - - - 5,000 - RETT7,500 5,000 - - Children's Garden of Learning32,500 Snow plow services 5,000 20,000 $5K Snow Plow Services 5,000 20,000 Snow plow services ($6,500)6,500 - - - Vail Valley Mountain Trails Alliance 5,000 - 5,100 6 hour rental of Donovan Pavilion 3,000 4,590 - RETT17,500 17,500 - - Vail Mountain Rescue Group16,000 Radios (to be purchased with PD radios in 2018) 20,000 10,000 - 8,716 - GF9,100 -43%-9%9,100 - - Bright Future Foundation: Bright House- - - 50,000 - GF20,000 - - - Eagle Valley Community Foundation- - - - - GF25,000 10,000 - - Vail Religious Foundation - Capital Request- - - - - GF500,000 500,000 - - Small Champions, Inc. (8 off-peak Sundays Dec-Mar)- 54 single day parking vouchers ($1,350) 1,620 60 single day parking vouchers; 9 days use of Welcome Center 1,620 - 54 single day parking vouchers at lionshead; 8 days use of Lionshead Welcome Center ($30/day, $1620) 1,620 GF5,000 5,000 60 single day parking vouchers at lionshead; 8 days use of Lionshead Welcome Center ($30/day, $1800)1,800 1,620 TOTAL SERVICES482,781 165,820 451,708 148,021 488,703 - 144,901 1,056,557 993,706 140,201 140,021 IN KINDVail Mountaineer Hockey Club- 8 days usage of Dobson unless more are available, 1 day usage of Donovan (not including set-up fees) $22,240 22,240 11 days use of Dobson ($30,580) 22,240 - 8 days use of Dobson ($22,800) 22,800 - - 14 days use of Dobson ($2,850/day, $39,900)39,900 22,800 Ski and Snowboard Club Vail- 4 days usage of Dobson $2,780 per day 11,120 4 days usage of Dobson $2,780 per day 11,120 - 4 days usage of Dobson ($2,850/day, $11,400) 11,400 - - 4 days usage of Dobson ($2,850/day, $11,400) 11,400 11,400 Skating Club of Vail- 8 days usage of Dobson unless there is enough available days ($22,240) 22,240 2,500 11 days use of Dobson ($30,580) 22,240 - 8 days use of Dobson ($2,850/day, $22,800) 22,800 - - 10 days use of Dobson Ice Arena ($2,850/day, $28,500) 28,500 28,500 Special Olympics (Sundays Jan 2 - End of Ski Season)- 46 parking coupons for Sundays from 1/4 thru 4/12 not incl. Pres Wkd ($1,380) 1,380 60 parking coupons ($1,800) 1,380 - 46 parking passes at lionshead parking structure ($30/day, $1,380 total) 1,380 - - 56 parking passes at lionshead parking structure ($30/day, $1,680 total)1,680 1,380 Foresight Ski Guides- 2 Blue passes ($2,500) 2,500 2 blue parking passes and 2 pink parking passes 2,500 - 2 blue parking passes at the lionshead parking 2,500 - - 2 Blue parking passes ($1,250/each) and 1 Pink parking pass ($200/each) 2,700 2,500 SOS Outreach- 25 single day parking passes $750 750 25 single day parking vouchers 750 - 25 single day parking vouchers ($30/day, $750) 750 - - 25 parking passes ($30/day, $750) 750 750 Round Up River Ranch- 50 day parking vouchers 1,500 50 day parking vouchers 1,500 - - - - 125 parking passes for participants and volunteers for Superhero Ski Day in March 2022 ($30/day, $3,750) 3,750 1,500 Mind Springs Health- 3 blue parking vouchers ($3,750); rent and utilities ($43,050) 46,800 3 blue parking vouchers ($3,750); rent and utilities ($43,050) 46,800 - 3 blue parking vouchers ($3,750); rent and utilities ($43,050) 46,800 - - 3 blue parking vouchers ($3,750); rent and utilities ($43,050) 46,800 46,800 Vail Skating Festival- - - - - - - 4 days usage of Dobson, 2 summer / 2 winter ($2,850/day, $11,400) 11,400 11,400 TOTAL IN KIND- 108,530 2,500 108,530 - - 108,430- - 146,880 127,030 GRAND TOTAL: COUNCIL CONTRIBUTIONS2,145,421 461,475 2,442,241 333,551 1,818,803 - 334,731 2,689,057 2,447,503 469,211 441,386 2021 Council - Approved2022 Requests In-Kind In-Kind Cash Request In-Kind Request In-Kind Value2019 Council -Approved In-Kind In-Kind In-Kind Recommended2020 Council - Original Funding In-Kind In-Kind 21September 21, 2021 - Page 42 of 340
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2022 Council Contributions: Staff Recommendations
SIGNATURE (VAIL BRAND EVENTS)
Signature Events represent events and programs that have been built by solid organizations
over a period of time and enjoy national and international recognition for excellence. These
events represent the Vail brand at the highest level and the loss of any one of them would have
a negative effect. The customer base includes a significant portion of destination guests and
economic impact to the town is profound.
A. Bravo! Vail
CASH REQUEST: $355,000 ($147,145 or a 71% increase from prior year funding and a $91,165 or
21% increase from 2020 original funding (prior to pandemic reductions).
IN-KIND REQUEST: Ten days use of Donovan Pavilion (valued at $77,950).
BACKGROUND INFORMATION:
Bravo! Vail is requesting a total cash contribution $355,000, an increase of $66,339 or 23% from
2019. The request includes $240,000 for current concert programs including the New York
Philharmonic ($105,000), the Philadelphia Orchestra ($95,000), and the New Works Project
($40,000). The request also includes $90,000 for a new concert program, the International Chamber
Orchestra and $25,000 for education and enrichments programs which includes Little Listeners at
the Library, Family Music Box, special concerts with local community not for profits, and the “Music
Makers Haciendo Música program”. Bravo! is also requesting in-kind use of Donovan Pavilion for a
total of ten days.
STAFF RECOMMENDATION: Staff recommends a contribution of $309,157, a 5% increase
from prior year original funding. Staff also recommends an in-kind contribution of nine days at
Donovan Pavilion to be used Monday through Friday (valued at $70,155).
B. Bravo! Family Concert (National Repertory Orchestra)
CASH REQUEST: $2,500 (flat with prior year and 2019)
BACKGROUND INFORMATION: In the past, the Orchestra has put on a free family concert at
Ford Amphitheater in collaboration with Bravo! Vail. Next year, the Orchestra will be hosting two
performances to smaller audiences at the Vail Public Library as part of the Summer Reading
Program. The Orchestra is requesting $2,500 to offset event costs of marketing, music, travel, and
performance expenses for the musicians.
STAFF RECOMMENDATION: Staff recommends funding at $2,500, flat with prior year.
C. Vail Jazz Foundation
CASH REQUEST: $100,000 ($25,000 or 33% increase from prior year funding and $23,600 or 31%
increase from 2020 original funding (prior to pandemic reductions).
INKIND REQUEST: Four full day rentals of Donovan Pavilion ($31,180).
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BACKGROUND INFORMATION: Vail Jazz is requesting a total cash contribution of $100,000, an
increase from previous year funding of $25,000 (33%). The contribution is requested to fund the
27th Annual Vail Jazz Festival, which will be presented over a 10-week period during the summer
consisting of over 39 free and ticketed performances. The funds will go towards supporting
performance schedules, venue rentals, talent bookings, travel expenses, marketing, and staffing
needs. Vail Jazz is also requesting four full day rentals of Donovan Pavilion (valued at $31,180).
STAFF RECOMMENDATION: Staff recommends a contribution of $85,000, a 13.3% increase from
2021 funding to support the cost of additional performances in Solaris and Arabelle. Staff also
recommends and in-kind contribution of 4 full day rentals of Donovan out of the four requested to be
used Monday through Thursday (valued at $31,180).
D. Vail Valley Foundation (VVF)
CASH REQUEST: $300,000
INKIND REQUEST: $43,000 in in-kind services ($40,000 for Summer Mountain Games and $3,000
for GRFA Live Music and Entertainment); complimentary rent for “the nest” parking for all Vail
Dance Festival performances; bus/shuttle drivers to assist with Vail Dance in-town artist
transportation and usage of Solaris plaza for Vail Dance Dancing in the Streets free performances
BACKGROUND INFORMATION: The VVF is requesting a total of $300,000 of cash funding. This
includes the Vail International Dance Festival ($80,000), Gerald Ford Amphitheater Live Music and
Entertainment ($75,000) and the Summer Mountain Games ($145K).
D1. Mountain Games: The VVF is requesting $145,000 cash contribution and increase of $5,000 or
4% from 2020 original funding and an increase of $70,000 or 93% from 2019. The funding will go
towards various components of the events which includes 30 competitions of 11 athletic disciplines,
a free music concert series, children’s activities, and “Gear Town”. The total costs of the 2022
Mountain Games are estimated to be $2.35M.
The VVF is also requesting $40,000 of in-kind services, flat with the 2021request.
D2. Vail International Dance Festival: The VVF is requesting $80,000, a $41,755 or 109% increase
from prior year funding and $25,387 or 47% increase from 2020 original funding (prior to pandemic
reductions). Funding of $75,000 will go towards general operations of the Vail Dance Festival
including marketing, PR, customer experience and artist fees. An additional $5,000 is requested for
the Festival Forums/Conversations with Dance national podcast. Total funding of $80,000 will fund
3% of expenses for this program. The VVF is also requesting an in-kind contribution of
complimentary rent for “the nest” parking for all Vail Dance Festival performances, bus/shuttle
drivers to assist with Vail Dance in-town artist transportation and usage of Solaris plaza for Vail
Dance Dancing in the Streets free performances.
D3. Gerald R. Ford Amphitheater (GRFA) Live Music & Entertainment: The VVF is requesting a
cash contribution of $75,000 for operating, maintenance, and programming of the GRFA venue
across the summer season. This request is a $22,500, or 48% increase from prior year funding and
is approximately 5% of the total operating cost of the amphitheater. Similar to 2021, the VVF would
like to approach this funding request as an overall request for all GRFA live music and
entertainment funding. This includes Hot Summer Nights (6-8 free concerts), Amp Summer
Concerts (ticketed concerts in partnership with AEG), and a Summer Community Concert (debuting
in September of 2021), along with other events like movie nights, 3rd party events, and private
events. In additional the VVF is requesting $3,000 of in-kind police services.
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STAFF RECOMMENDATION: Staff recommends cash funding of $140,000 for the Summer
Mountain Games (flat with prior year original funding) and $60,000 for the Vail International Dance
Festival, a 9.82% increase over 2020 original funding. Determination of in-kind funding for GFRA
and the Summer Mountain Games will be referred to the Event Review Committee. Staff does not
recommend providing complimentary rent for the “The Nest” parking as well as bus and shuttle
service for in- town artists.
E. New Year’s Eve & 4th of July Show
BACKGROUND INFORMATION: Each year the town allocates specific funding of Fourth of July
and New Year’s Eve firework shows.
STAFF RECOMMENDATION: The Town has currently included $52,015, flat with prior year original
funding, in the annual operating budget for the 2022 New Year’s Eve and 4th of July shows. This will
include a New Year’s Eve firework display however it may include other options such as drone or
laser display for the 4th of July.
DESTINATION EVENTS
Destination Events represent events and programs that provide the town an opportunity for new
or one-time major events such as the US Pro Challenge, and the 2015 Alpine World Ski
Championships. While funding will be allocated outside of the Commission on Special Event’s
budget, event results will be reported to the CSE as part of the standard recap process and will
also be presented to Town Council. The funding for this category will not be automatic each
year, but major events and/or programs with the potential to build the Vail brand even further
and have a significant impact on the town’s economy will be considered on an individual basis.
Signature Events are able to apply for funding from this category with a new opportunity that fits
this criteria.
F. Highline - Spring Back
CASH REQUEST: $350,000 ($50,000, 17% increase from 2019 funding of $300,000 and a 36% or
$200,000 decrease from 2020 original funding (prior to pandemic reductions)
BACKGROUND INFORMATION: Highline is requesting $350,000 for the Spring Back to Vail event
April 8th – 10th. The funding will go towards talent procurement and event production costs. This
event will include world-class talent, interactive expo areas and offerings around town and the iconic
World Pond Skimming Championships. Spring Back to Vail will coordinate lodging deals to incentive
longer multiple night stays for guests to take advantage of a multi-layered event weekend. The
$350,000 requests is 23% of the total event budget.
STAFF RECOMMENDATION: Staff recommends transferring this event to the Commission on
Special Events at a level of funding of $100,000 for 2022. This level of funding parallels other
concert contributions with similar economic impacts to the town such as Powabunga and the New
York Philharmonic Orchestra. Prior to 2019, this event was funded through the CSE. The CSE
model assures that events are equitably vetted and funded based on a certain criterion compared to
other Town of Vail sponsored events. Should Council decide to increase funding of this event,
funding will come from General Fund reserves (as a transfer to the Marketing Fund).
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G. Snow Days
CASH REQUEST: $300,000, flat with pracademic funding.
BACKGROUND INFORMATION: Staff recommends transferring this event to the Commission on
Special Events at a level of funding of $100,000 for 2022. This level of funding parallels other
concert contributions with similar economic impacts to the town such as Powabunga and the New
York Philharmonic Orchestra. Prior to 2019, this event was funded through the CSE. The CSE
model assures that events are equitably vetted and funded based on a certain criterion compared to
other Town of Vail sponsored events. Should Council decide to increase funding of this event,
funding will come from General Fund reserves (as a transfer to the Marketing Fund).
STAFF RECOMMENDATION: Staff recommends transferring this event to the Commission on
Special Events at a level of funding of $100,000 for 2022. Prior to 2019, this event was funded
through the CSE. The CSE model assures that events are equitably vetted and funded based on a
certain criterion compared to other Town of Vail sponsored events. Should Council decide to
increase funding of this event, funding will come from General Fund reserves (as a transfer to the
Marketing Fund).
AMBIENT AND MUSIC EVENTS
Council has approved a new funding category called “Ambient and Music Events”. This category
will provide funding for seasonal ambient and music entertainment in Vail Village and
Lionshead. This new category is a direct response to the pandemic. Funding recommendations
for this category are not based on the typical “return on investment” but rather a goal of
enhancing the guest experience. Staff has included $150,000 in the 2022 budget for these
events and is now accepting funding requests for this event category. Possible Ambient Events
will include a silent disco, Astronomy Nights, and Pop-Up Concerts throughout the villages.
SERVICES
This category funds programs of services/expertise that the town does not already provide,
supports the TOV physical plant and is appropriate for governmental support. Currently included
in this category is annual programming support of Colorado Ski and Snowboard Museum, Betty
Ford Alpine Gardens and Eagle Valley Childcare. This category does not support annual
operating requests.
H. Colorado Snowsports Museum
CASH REQUEST (Programming): $45,457 (flat with 2020 original funding (prior to pandemic
reductions).
INKIND REQUEST: Waive rent valued at $137,151.
BACKGROUND INFORMATION: The Colorado Snowsports Museum and Hall of Fame is
requesting a total cash contribution of $45,457 which will be used to market the museum, continue
to provide free admission for visitors, maintain and update exhibits.
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STAFF RECOMMENDATION: Staff recommends funding the in-kind request based on the lease
terms (totaling $137,151) and a cash contribution of $45,457, flat with prior year funding.
I. Betty Ford Alpine Gardens (BFAG)
CASH REQUEST (Programming): $100,000, $28,906 or 41% increase over 2020 original funding of
45,459 (prior to pandemic reductions).
INKIND REQUEST: 2 designated parking spots at Ford Park and 1 blue parking pass ($1,250).
BACKGROUND INFORMATION: Betty Ford Alpine Garden’s is requesting a cash contribution of
$100,000 for their garden care and education program. This includes the purchase of plant
materials, tools, soil, and compost, replanting as well garden upgrades and the management and
supervision of the volunteer team and summer garden interns. The increased request reflects
expenditure increases over several years. Over the past 10 years the BFAG’s budget has increased
$900K or 108%.
STAFF RECOMMENDATION: Staff recommends a cash contribution of $74,649 to go towards
the Garden Care and Upkeep Program (a 5% increase from prior year original funding). Staff
also recommends in-kind funding for 2 designated parking spots at Ford Park and 1 blue
parking pass.
J. Eagle River Watershed Council
CASH REQUEST (Programming): $42,000, $2,000 or 5% increase over 2020 pre pandemic funding
and a 17% or $5,000 increase from prior year.
BACKGROUND INFORMATION: Eagle River Watershed Council is requesting a cash contribution
of $42,000 to fund water quality monitoring, community education, and river restoration projects.
Specifically, the contribution will be used towards the Gore Creek Strategic Action Plan projects
($8,000), the Water Quality & Assessment Program ($13,000); the Community Pride Highway
Cleanup ($2,500) and Eagle River Clean Up ($2,500); the sediment source monitoring and bio-
monitoring of Black Gore Creek ($16,000).
STAFF RECOMMENDATION: Staff recommends funding the $42,000, a 5% increase from prior
year original funding.
K. EGE Air Alliance
CASH REQUEST: $75,000, flat with prior years.
BACKGROUND INFORMATION: Eagle Air Alliance is requesting $75,000, flat with prior year, to be
used to attract new airline partners, support the development of new markets to fly into Eagle
County Airport.
STAFF RECOMMENDATION: Staff recommends funding of $75,000 within the Economic
Development department budget, flat with prior year.
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L. High Five Access Media
CASH REQUEST: $150,000 (35% of Comcast franchise fees), $38,000 or 34% increase over prior
year funding of $112,000. In early 2021, High Five gave a presentation to Council on their town
provided services and the need for an increased share of the Comcast franchise fees.
BACKGROUND INFORMATION: High Five Access Media is requesting $150,000 (or 35%) of
franchise fees the Town of Vail receives annually from Comcast, based on terms of the Comcast
franchise agreement with the town. This is approximately 30% of the annual High Five Access
Media operating budget. The cash contribution will be used to fund High Five Access Media
programs, in-house productions, video production equipment purchases, production of council
meetings, free access for Vail residents to membership, basic media education, cable and internet
distribution of video as well as paying for ongoing costs for cablecast and webcast of programming
to Comcast subscribers and internet users.
STAFF RECOMMENDATION: Staff recommends funding of approximately $150,000 (or 35%)
in franchise fees the Town receives annually from Comcast, a 34% increase from prior year
original funding.
M. Eagle Valley Child Care Association (EVC)
CASH REQUEST: $60,000, flat with prior year.
BACKGROUND INFORMATION: The EVC is requesting a cash contribution of $60,000 to support
infant programming in the Town of Vail. This request is approximately 21% of EVC annual
expenditures.
STAFF RECOMMENDATION: Staff recommends funding of $60,000, flat with prior year funding.
This childcare provider is an important service used by town employees as the only infant care
provider in Vail and supports the Council’s focus of “Community”, ensuring citizens are afforded the
opportunity to live and thrive in our community. Staff has included a $250K placeholder in General
Fund to explore and create a new funding program for childcare centers. Staff recommends using a
portion of these funds for this request.
N. Eagle Valley Land Trust
CASH REQUEST: $7,500, a 50% or $2,500 increase over 2021. This organization was first funded
by Council last year.
BACKGROUND INFORMATION: The Eagle Valley Land Trust works to protect and preserve lands,
heritage, wildlife habitats, and recreational opportunities. Eagle Valley Land Trust is requesting
$7,500 to support their Stewardship and Outreach Program, a program that coordinates the
stewardship of existing conservation easements and addressing managements concerns in a
collaborative, proactive way; as well as connecting people and raising awareness of the importance
of land conservations. Funding will be used to market programs and events ($1,000), execution of
outreach programming to promote sustainability goals ($3,500) and pursue conservation projects
collaboratively with the town ($3,000). New conservation projects could include the permanent
protection of Battle Mtn, the East Vail property, or those properties in the town’s comprehensive
open lands plan.
STAFF RECOMMENDATION: Staff recommends funding of $5,000 for conservation work,
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general land restoration efforts, monitoring of the five Town of Vail conservation easements and
education throughout the Valley. Staff recommends project approval prior to reimbursement.
Funding for this will come from the Real Estate Transfer Tax Fund. Also included in the 2022
Environmental department’s budget is an additional $5K for project specific contract services.
O. Vail Valley Mountain Trails Alliance
CASH REQUEST: $17,500, $12,910 or 281% increase over prior year funding of $4,590
BACKGROUND INFORMATION: The Vail Valley Mountain Trails Alliance is requesting
$17,500 to fund three programs: Adopt a Trail, Wildlife Trail Ambassador, Trail Conservation
Crew (new 2022 request). The Adopt A Trail program use volunteers to help maintain and
monitor local trails. This program assists in maintaining twelve trails connected to the Town of
Vail. The Wildlife Trail Ambassador program educates and communicates seasonal trail
closures including North Trail, Son of Middle Creek, Buffehr Creek, and Two Elk. The Trail
Conservation Crew, a new 2020 program will be comprised of six seasonal fulltime employees
who will lead volunteer Adopt a Trail teams and will collaborate with local land managers and
partner organizations to perform and execute recreation and conservation projects throughout
all of Eagle County. Their focus will be trail maintenance, protecting seasonal wildlife closures,
closing illegal/social trails, designating campsites and closing illegal campsites, communicating
fire restrictions, educating trail users at trailheads, removing garbage, and overall mitigating the
impact increased recreation is having on trails and our public lands.
STAFF RECOMMENDATION: Staff recommends total funding of $17,500 for the Adopt A Trail
program, the Wildlife Trail Ambassador, and the Trail Conservation Crew, to be used on trails within
or that border the Town of Vail. Funding for this will come from the Real Estate Transfer Tax Fund.
P. Vail Mountain Rescue Group (VMRG)
CASH REQUEST: $9,100, a 4% or $384 increase over prior year.
BACKGROUND INFORMATION: Vail Mountain Rescue Group is requesting a cash contribution of
$9,100 to fund one clinic and the purchase of a raft; a Swiftwater training (technical river rescue)
offered during Summer 2022 and a new whitewater raft. The training will cover 12 participants in the
clinic for a total cost of $4,200 and the raft replaces a 15-year-old boat that VMRG uses for local
river rescues at a cost of $4,900. Two slots per class will be put on hold for interested Vail Fire
participants.
STAFF RECOMMENDATION: Staff recommends funding of $9,100 for Swiftwater training for 10
VMRG members and 2 Vail Fire employees and the purchase of a raft. The town considers this
organization part of emergency response in our area.
Q. Bright Future Foundation
CASH REQUEST: $20,000
BACKGROUND INFORMATION: The Bright Future Foundation helps families and individuals
affected by domestic violence and sexual assault with prevention, crisis intervention,
counseling, emergency shelter, advocacy, and long-term healing services. Bright Future’s
Foundation is requesting $20,000 to go towards Flexible Financial Assistance (FFA) program.
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FFA is financial support provided to survivors to address monetary barriers that exists between
the survivor and safe housing stability. Financial support is provided depending on the survivor’s
needs, the parameters of the funding source and our organizational policy. FFA funds are
managed through a third-party agency credit card which allows recipients to purchase
necessities or services, and/or housing assistance (paid directly to landlords). Flexible funding is
used to support survivors’ housing stability as a bridge support to help a survivor transition from
temporary shelter to permanent housing. This includes moving expenses, storage fees, security
deposit, first month’s rent, utility expenses, safety features for the unit (locks, alarms, security
system), automobile repair, and childcare costs. Bright Future Foundation’s Housing Team
allocates the funds according to a flexible yet structured protocol with no one survivor receiving
more than $1000. This request represents approximately 1.4% of Bright Future Foundation’s
annual budget.
STAFF RECOMMENDATION: Staff does not recommend funding the Bright Future Foundation
Flexible Financial Assistance program. This organization is social service related and located
outside of the town. Social service programs are generally not funded with Town of Vail tax dollars.
During 2020, the Bright Future Foundation received $15,000 of Community Relief Funding.
R. Eagle Valley Community Foundation
CASH REQUEST: $25,000 (NEW)
BACKGROUND INFORMATION: The Eagle Valley Community Foundation is requesting
$25,000 towards supporting the Community Market and Mobile Intercultural Resource Alliance
(MIRA) bus. The community market is a food bank that provides the community with free,
healthy food without barriers. On a weekly basis this program feeds 2,400 and costs
approximately $15,000 which includes a staff of ten and foods costs. The MIRA bus travels to
over 20 locations from Vail to El Jebel providing the less advantage community members with
free cardiovascular checks, mental health counseling, medical and SNAP enrollment, health
education, flu and COVID vaccinations, utility and housing assistance, exercise classes, helmet
distribution, car seat safety checks and many other resources. The MIRA bus operates on less
than $5,000 per week.
STAFF RECOMMENDATION: Staff recommends funding of $10,000 from the town’s Community
Relief Funding to support the Community Market. This purpose of this contribution is to continue
support as a result of the increased need due to the pandemic. Into the future, funding for this
program will be reduced as impacts from the pandemic subside. This organization is social service
related and located outside of the town. Social service programs are generally not funded with
Town of Vail tax dollars.
S. Vail Religious Foundation
CASH REQUEST: $500,000 (NEW)
BACKGROUND INFORMATION: The Vail Religious Foundation supports and enriches the
spiritual life of the Vail community as a center for faith and worship, education, emergency
services, support groups and the arts. The Foundation has six congregations under one roof at
the Vail Interfaith Chapel. The Vail Religious Foundation is requesting $500,000 for their 50th
Anniversary Capital Campaign, a $10 million campaign that seeks funding for much needed
immediate fixes and construction costs for their almost 52-year old Chapel. The scope of the
project includes a roof replacement, parking lot/snowmelt replacement, updates to the chapel
entry, replacement of HVAC and electrical system, ADA updates, window replacements,
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elevator replacement, interior chapel renovations, improvements to outdoor spaces, and
security and IT system improvements, this request is 7.7% of the total construction budget.
STAFF RECOMMENDATION: Staff defers the funding decision to Council. Should Council decide
to fund this contribution, funding will come from General Fund reserves. This request is currently
included in the 2022 budget proposal.
T. Small Champions, Inc.
CASH REQUEST: $5,000
INKIND REQUEST: 60 parking vouchers to use on eight off peak Sundays during 2021-2022 ski
season and use of the Welcome Center as a drop off and pick-up location on those eight Sundays.
(valued at $1,800).
BACKGROUND INFORMATION: Small Champions is requesting a cash contribution of $5,000 to
support the 2022 Camp Vail Summer Day Camp and the Ski and Snowboard Club program. This
request is approximately 5% of the total budget for these programs.
STAFF RECOMMENDATION: Staff recommends cash funding of $5,000 to support Camp Vail
Summer Day Camp and in-kind funding consistent with 2021 by providing 54 parking vouchers to
be used on winter Sundays, valued at $1,620. Staff also recommends the use of the Welcome
Center as a drop-off and pick-up location for those Sundays.
IN-KIND REQUESTS
This category includes ice time at Dobson Arena, use of Donovan Pavilion/Grand View, parking
passes/coupons and public works and police department services.
U. Vail Mountaineer Hockey Club
BACKGROUND INFORMATION: The Vail Mountaineer Hockey Club is requesting in-kind funding
for 14 days at Dobson ice arena valued at $42,750. This includes 12 days for the Sportsmanship
Tournament and 2 days for the Avalanche Alumni Weekend.
STAFF RECOMMENDATION: Staff recommends in-kind funding consistent with 2021 by providing
8 days of ice time (out of 14 requested) valued at $22,800, subject to approval and coordination
with the Vail Recreation District for the ice time. If there are enough available days at Dobson
remaining prior to this event, staff recommends providing the full number of days. However, the
Hockey Assn. will be responsible for hard costs for use of the Dobson Arena such as set-up, tear-
down, cleaning and utilities.
V. Ski & Snowboard Club of Vail
BACKGROUND INFORMATION: The Ski & Snowboard Club of Vail has requested in-kind funding
(valued at $11,400) for 4 days use of Dobson arena for their annual Vail Ski Swap.
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STAFF RECOMMENDATION: Staff recommends funding the in-kind request consistent with 2021
by providing four days (out of four requested) with appropriate approval and coordination with the
Vail Recreation District. The Ski & Snowboard Club will be responsible for hard costs for use of the
Dobson Arena such as set-up, tear-down, cleaning and utilities.
W. Skating Club of Vail
BACKGROUND INFORMATION: The Skating Club of Vail has requested in-kind funding of 10
days use of Dobson valued at $28,500.
STAFF RECOMMENDATION: Staff recommends in-kind funding consistent with 2021 by providing
8 days of ice time (out of 10 requested) valued at $22,800 subject to approval and coordination with
the Vail Recreation District. The Skating Club will be responsible for hard costs for use of the
Dobson Arena such as set-up, tear-down, cleaning and utilities. However, if there are enough
available days remaining prior to this event, staff recommends providing the full amount of days
X. Special Olympics
BACKGROUND INFORMATION: The Special Olympics is requesting an in-kind contribution of 56
parking vouchers valued at $1,680 to be used on each Sunday of training starting January 2, 2022
and going through the end of the ski season.
STAFF RECOMMENDATION: Staff recommends in-kind funding consistent with 2021 by providing
46 parking vouchers for Lionshead structure only, with one-time entry/exit coupons valued at
$1,380.
Y. Foresight Ski Guides
BACKGROUND INFORMATION: Foresight Ski Guides is requesting two blue parking passes
(valued at $2,500) and one pink parking pass (valued at $200) for the 2021 - 2022 ski season.
Foresight provides parking to volunteer guides, half of which drive from Denver who need to be
parked and ready to meet their visually impaired participants by 8:30am. Local guides usually take
public transportation and/or carpool. Foresight provides challenging recreation opportunities to
visually impaired participants (adults and children) and guides.
STAFF RECOMMENDATION: Staff recommends providing two blue passes, as was approved in
the past several years valued at $2,500.
Z. SOS Outreach
BACKGROUND INFORMATION: SOS Outreach is requesting 25 parking vouchers (valued at
$750) for the 2021 - 2022 ski season to be used by program coordinators hauling gear to and from
the mountain for the winter skiing and snowboarding programs for underserved youth.
STAFF RECOMMENDATION: Staff recommends providing 25 parking vouchers for the 2021/22 ski
season to be used by program coordinators, consistent with 2021.
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AA. Round Up River Ranch
BACKGROUND INFORMATION: Round Up River Ranch is requesting 125 parking vouchers to be
used in March 2022 by participants and volunteers of the Superhero Ski Day (valued at $3,750).
STAFF RECOMMENDATION: Staff recommends providing 50 parking vouchers for the 2021/22 ski
season to be used for participants and volunteers of the Superhero Ski Day.
AB. Mind Springs Health
BACKGROUND INFORMATION: Per 2010 lease terms at the Town Managers discretion: In-kind
funding of $46,800 for rent, utilities, and parking passes.
STAFF RECOMMENDATION: Staff recommends providing 3 blue parking passes (valued at
$3,750) for the 2021/22 ski season and waived rent and utilizes (valued at $43,050).
AC. Vail Skating Festival
BACKGROUND INFORMATION: The Vail Skating Festival has requested in-kind funding (valued at
$11,400) for 4 days use of Dobson arena for their Vail skate festivals (two summer and two winter).
STAFF RECOMMENDATION: Staff recommends in-kind funding of 4 days of ice time (out of 4
requested) valued at $11,400 subject to approval and coordination with the Vail Recreation District.
Vail Skating Festival will be responsible for hard costs for use of the Dobson Arena such as set-up,
tear-down, cleaning and utilities.
September 21, 2021 - Page 53 of 340
CAPITAL
September 21, 2021 - Page 54 of 340
Newly added projectIncreased cost from prior 5-year planProject timing changed from prior 5-year planPlaceholder Items2021Amended 2022 2023 2024 2025 2026Total Sales Tax Revenue: 27,500,000$ 30,700,000$ 31,928,000$ 32,885,000$ 33,871,000$ 34,548,000$ 2022: 3% Increase from 2019Sales Tax Split between General Fund & Capital Fund62/38 62/38 62/38 62/38 62/38 62/38Sales Tax - Capital Projects Fund 10,450,000$ 11,666,000$ 12,132,640$ 12,496,300$ 12,870,980$ 13,128,116$ Sales tax split 62/38Use Tax 3,250,000 2,800,000 2,856,500 2,914,130 2,972,913 3,032,871 2022: Based on 5-year average with Park Meadows ProjectFranchise Fee 193,800 204,000 208,080 212,242 216,486 220,816 1% Holy Cross Franchise Fee approved in 2019; 2022-2035 based on 2% annual increaseOther State Revenue 1,975,207 - - - - - $1.09M FASTER for electric bus chargers, $525 CDOT bus grant; $350K CDOT 50% match grant for bus transportation mgmt. systemLease Revenue164,067 164,067 164,067 172,270 180,884 180,884 Per Vail Commons commercial (incr. every 5 years); adjusted to remove residential lease revenue ($38K)Project Reimbursement1,911,000 - - - - - 2021: $60K Vail Health Reimbursement for Frontage Rd Improvements project, $351K from ERWSD for Frontage Road Improvements project; $1.5M from traffic impact fee from Vail Health for Vail Health/ Frontage Road Project; 2020: $29,676 for traffic impact fee reimbursement from VVMC/Frontage Rd projects, $50K use of Holy Cross funds for Big Horn Rd Intermountain projectTimber Ridge Loan repayment2,363,087 - - - - - 2021: Payoff of TR Loan (originally budgeted to be paid off in 2028)Earnings on Investments and Other38,978 112,865 218,197 180,379 200,207 243,851 2021: 0.7% returns assumed on available fund balanceTotal Revenue20,346,139 14,946,932 15,579,484 15,975,321 16,441,470 16,806,538 FacilitiesFacilities Capital Maintenance748,500 489,500 615,000 469,500 265,000 360,000 2021: garage door replacements ($50K), PW boiler replacement ($20K), 2nd phase of transit center skylight replacement ($50K), Buzzard Park repairs ($41K); 2022: Fire Station interior paint ($35K), Fire Stations Radiant tube replacement ($25K); Library Skylight maintenance ($150K), PW roof repairs ($50K), Phase 3 of transit center skylight replacement ($50K); 2023: Fire Station II exhaust extraction system ($75K), Fire Station III Stucco patching/painting ($40K); library air handling replacement ($125), Bus barn gradient tube replacement ($50K); 2024: PW 30% roof replacement ($75K), Buzzard Park repairs ($75K), Buzzard Park roof repairs ($50K), transit office windows and doors ($25K), PW overhead garage door ($50K), PW carpet replacement ($50K); 2025: Fire Station II Overhead garage doors ($25K), Library Boiler Replacement ($25K); 2026: Lionshead Transit Center Repairs ($50K), Buzzard Park washer/dryer replacement ($15K); Transit Office carpet replacement ($15K)Municipal Complex Maintenance630,234 835,000 205,000 260,000 - - 2021: Muni Admin air handlers ($225K), $373K for Muni/PD air handlers and Council Chamber remodel; $25K for Community Development workspace improvements; Transfer $22.8K to Donovan Pavilion; 2021 includes Admin Upper level system installation ($175K), PD Stucco patching and painting ($40K), PD wood siding replacement ($30K); 2022: Municipal and Comm Dev Building Remodel; Replace HR heat system ($100K); 2020: PD locker room and restroom repairs ($50K), Comm Dev window replacement ($100K), Comm Dev interior wall and ceiling maintenance ($30K); 2023: Comm Dev boiler replacement ($100K), Comm Dev air handler replacement ($75K); 2024: PD roof replacement ($150K), PD boiler tube repairs ($50K); 3% annual increase 2025-2035Public Works Building Maintenance300,000 - 80,000 - - 100,000 2021: $300K to replace two HVAC units at Public Works; 2023: Window Replacement ($80K); 2026: Roof Replacement ($100K)Welcome Center/Grandview Capital Maintenance100,000 25,000 25,000 50,000 25,000 25,750 2021: $100K Furniture replacement in Vail Village Welcome Center; 2024: furniture upgrades ($50K); 3% annual increase 2026-2026Snowmelt Boilers Replacement1,000,000 500,000 500,000 - - - 2021-2023: Replacement of TRC 8 boilers (2 per year); 2032: Boiler Replacement placeholderArabelle Snowmelt Boilers- - 190,000 - - - 2023: Shared expense with Arrabelle for streetscape heat; Boiler replacementDonovan Pavilion Remodel1,476,096 - - 50,000 - 25,000 2021: Remodel and Upgrades to Pavilion; Relocation of HVAC system; 2024/2026:Placeholders for Donovan Pavilion furniture upgradesTOWN OF VAIL FIVE YEAR BUDGETSUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCECAPITAL PROJECTS FUND 33 September 21, 2021 - Page 55 of 340
Newly added projectIncreased cost from prior 5-year planProject timing changed from prior 5-year planPlaceholder Items2021Amended 2022 2023 2024 2025 2026TOWN OF VAIL FIVE YEAR BUDGETSUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCECAPITAL PROJECTS FUNDPublic Works Shops Expansion18,769,259 - - - - - Expansion and remodel of the Public Works shop complex as outlined in an updated public works master plan (previously completed in 1994). The plan will ensure shop expansions will meet the needs of the department and changing operations; 2019-2020: Phase I includes demo and reconstruction of a two story streets building; retaining wall construction, new cinder building, relocation of the green house building, and a vertical expansion allowance for future building options. Lease financing in 2021 included below.Total Facilities23,024,089 1,849,500 1,615,000 829,500 290,000 510,750 ParkingParking Structures955,754 785,000 940,000 1,040,000 1,287,000 1,177,500 2020-2035: Various repairs including deck topping replacement, expansion joint repairs, ventilation, HVAC, plumbing and other structural repairsOversized Parking Area100,000 2,000,000 - - - - Design and survey costs for new oversized parking area; 2022: Placeholder for Construction of surface parking lotParking Entry System / Equipment1,225,148 - - - - - 2021: $1.225K for a new parking systemRed Sandstone Parking Structure (VRA)30,000 - - 70,000 - 50,000 2021: Re-appropriate $30K for landscaping at the Red Sandstone Parking Structure; 2024: $70K structure resealing, 2026: $50K Concrete patch replacementLionshead Parking Structure Landscape Renovations (VRA) 30,291 - - - - - 2021: complete landscaping at the Lionshead parking structure ($30.3K); resealing and concrete replacementTotal Parking2,341,193 2,785,000 940,000 1,110,000 1,287,000 1,227,500 TransportationBus Shelters 259,721 30,000 30,000 30,000 30,000 30,000 Bus shelter annual maintenance; 2020 includes Lionshead transit center Westbound Bus shelterReplace Buses3,455,822 - 6,000,000 2,200,000 - - 2021: Re-appropriate $3.5M for buses ordered in 2020 with delivery in 2021 2023: Replace 6 buses with electric buses; 2024: Replace 2 electric busesBus Was Equipment- - - - - 100,000 Replace Bus Wash EquipmentBus Transportation Management System760,000 - - - - - 2021: $760K for a new bus transportation mgmt. system. This includes a $350K 50% CDOT grant and $350K savings from "Replace Buses" project to upgrade bus transportation system; $350K CDOT grant; $60K Traffic Impact Fee and Transportation Master Plan Updates330,000 - - - - - 2021: $30K to perform traffic counts pending the West Vail Master Plan; $300K to update Vail transportation master plan pending the outcome of the West Vail Master PlanHybrid Bus Battery Replacement165,000 - - - - 360,000 2021: Scheduled replacement placeholder; Estimated life of 6 years; While batteries are passed their lifecycle replacement has not been needed as of yet; 2026: Scheduled replacement placeholder; Estimated life of 6 years; While batteries are passed their lifecycle replacement has not been needed as of yet; Electric bus chargers and electrical service rebuild1,267,279 - - 400,000 - - 2021:$1.3M to continue to construct electric bus charging station and electrical service infrastructure at Lionshead and Vail Village Transit centers; $1.1M in grant revenue will offset cost of this project; 2024: New charging station placeholders for additional electric buses added to fleetTotal Transportation6,237,822 30,000 6,030,000 2,630,000 30,000 490,000 Road and BridgesCapital Street Maintenance1,225,000 1,405,000 1,350,000 1,475,000 1,330,000 1,460,000 On-going maintenance to roads and bridges including asphalt overlays, patching and repairs; culverts; 2022/2023 includes asphalt and mill overlay ($575K); 2024 includes surface seal ($190K); asphalt mill overlay ($565K); 2029-2031 include large overlay projectsStreet Light Improvements 219,369 75,000 75,000 75,000 75,000 80,000 Town-wide street light replacementSlifer Plaza/ Fountain/Storm Sewer73,417 - - - - - 2021: Re-appropriate $73.4K for water quality vaultVail Health / TOV Frontage Road improvements 7,500,000 - - - - - 2021: VH plans for expansion; Improvements would span from LH Parking structure to Municipal building; $6.0M funded by VRA in 2021, Traffic impact fee ($1.5M), Timing of this project is pending the Civic Center Master PlanSouth Frontage Rd Lionshead Medians (VRA)- - - - 6,000,000 Improvements to the South Frontage Rd Medians in Liosnhead (VRA reimbursement) 34 September 21, 2021 - Page 56 of 340
Newly added projectIncreased cost from prior 5-year planProject timing changed from prior 5-year planPlaceholder Items2021Amended 2022 2023 2024 2025 2026TOWN OF VAIL FIVE YEAR BUDGETSUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCECAPITAL PROJECTS FUNDNeighborhood Bridge Repair- - 1,500,000 - - 400,000 2023: Replace Bighorn Rd Bridge bridge rails and culvert headwalls ($800K); Repairs to Nugget Plan bridge rails to meet current safety standards ($350K); Replace Lupine Drive Bridge guardrail to meet current safety standards ($350K); 2026: Placeholder for Gore Valley Trail Bridge Replacement (Pedestrian Bridge near ERWSD)Seibert Fountain Improvements60,000 - - - - 100,000 2021: $60K for Fountain software system and valve upgrades at Seibert Fountain; Placeholder for pump replacementRoundabout Lighting Project- - 2,500,000 - - - 2022: Roundabout lighting project was removed from the 5-year plan as part of pandemic reductions. The project proposes to install new lighting at the West Vail and Vail Town Center roundabouts. Current light poles will be replaced with 30' LED light poles and would incorporate smart transportation equipment such as traffic camerasNeighborhood Road Reconstruction1,500,000 - - - - - 2021: East Vail road Major Drainage Improvements construction ($1.5M)Vail Village Streetscape/Snowmelt Replacement1,250,000 - 1,500,000 1,500,000 - - Replacement of 18 yr. old streetscape and snowmelt infrastructure in Vail Village Vail Road Sidewalk Construction- - - - 650,000 - 2025: Sidewalk construction on Vail Rd. between Beaver Damn and Forest Rd. East Mill Creek Culvert Replacement- - - - 650,000 - 2025: Replace the metal pipe culvert from Vail Valley drive from Gold Peak to Manor VailSandstone Creek Culvert Replacement at Vail View- - - - 650,000 - 2025: Replace the metal pipe culvert at Sandstone Creek and Vail View DriveLionshead Streetscape/Snowmelt Replacement (VRA)- - 1,500,000 1,500,000 - - 2023-2024: Replacement of 18 yr. old streetscape and snowmelt infrastructure in LionsheadTotal Road and Bridge11,827,786 1,480,000 8,425,000 4,550,000 3,355,000 8,040,000 TechnologyTown-wide camera system30,022 30,000 30,000 30,000 100,000 30,000 $30K Annual maintenanceAudio-Visual capital maintenance94,978 150,000 18,000 18,000 18,000 18,000 $18K annual maintenance / replacement of audio-visual equipment in town buildings such as Donovan, Municipal building, Grand View, LH Welcome Center; 2021: $100K Welcome Center video wall replacement; 2022: Re-assessment and update of A/V and videoconferencing solutions town-wide ($132K)Document Imaging50,000 50,000 50,000 50,000 50,000 100,000 Annual maintenance, software licensing, and replacement schedule for scanners and servers includes $2.5K for LaserficheSoftware Licensing645,670 650,000 663,000 676,260 689,785 703,581 Annual software licensing and support for town wide systemsHardware Purchases150,000 75,000 50,000 50,000 50,000 50,000 2021: Time Clock Replacement ($125K); workstation replacements ($50K); 2021-2025: $50K for workstation replacements (20-25 per year)Website and e-commerce102,466 60,000 60,000 60,000 60,000 60,000 2021: $50K for new Vailgov.com website framework and website upgrades; Internet security & application interfaces; website maintenance $12K; Vail calendar $24K; domain hosting $15K; web camera streaming service $24K; 2022-2026: Annual website maintenance ($60K)Fiber Optics / Cabling Systems in Buildings597,215 50,000 50,000 50,000 50,000 500,000 2021: Add additional fiber infrastructure to connect critical IT equipment locations including the Village parking structure; the Muni Building; LH Parking Structure; and the West Vail Fire Station ; 2022-2025: Repair, maintain & upgrade cabling/network Infrastructure $50K; 2026: Placeholder for additional fiber infrastructure growthNetwork upgrades141,708 30,000 30,000 30,000 100,000 30,000 Computer network systems - replacement cycle every 3-5 years; Data Center (Computer Rooms)233,952 155,000 30,000 30,000 30,000 30,000 2021: $125K for data center equipment annual maint; Re-appropriate $73.4K to continue Data Center remodel; $30K annual maintenance; 2022: Includes $125K for Data Center equipment annual maint agreement (2 year agreement)Broadband (THOR)94,800 94,800 94,800 94,800 94,800 150,000 2021-2024: $94.8K annual broadband expenses, potential future revenuesBus Camera System- - 15,000 - - - 2023: $15K for Installation of software and cameras in busesBusiness Systems Replacement85,000 - 30,000 - - 100,0002021: HR Performance mgmt. system ($55K); 2021 and 2023: $30K every other year for parking system upgrades;2026: Placeholder for Business System Replacements Total Technology2,225,811 1,344,800 1,120,800 1,089,060 1,242,585 1,771,581 Public SafetyPublic Safety System / Records Mgmt. System (RMS) 62,883 25,000 25,000 25,000 25,000 25,000 $25K Annual capital maintenance of "County-wide "Computer Aided Dispatch/Records Mgmt. System";2021: Includes $12.8K for PD Brazos system 35 September 21, 2021 - Page 57 of 340
Newly added projectIncreased cost from prior 5-year planProject timing changed from prior 5-year planPlaceholder Items2021Amended 2022 2023 2024 2025 2026TOWN OF VAIL FIVE YEAR BUDGETSUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCECAPITAL PROJECTS FUNDPublic Safety IT Equipment- 25,000 25,000 25,000 25,000 25,000 Annual Maint/Replacement of PD IT Equipment including patrol car and fire truck laptops and software used to push information to TOV and other agencies; TOV portion of annual Intergraph software maintenance; Public Safety Equipment 170,808 74,305 - - - - 2021: Replacement of body worn camera program and storage software mgmt. system, tasers, and holsters; $101.5K per year for body worn camera system; 2022: Gas masks ($14.5K), Livescan systems ($16.5K); PD truck sign ($13K), 2 additional event barriers ($30.7K)Fire Safety Equipment25,000 -- - 345,000 60,000 2021: Wildland personnel protection equipment ($25K) deferred from 2020; 2025: $300K to replace 10-15 year old radios; $45K knox box system replacement/upgrade; 2026: $9K Forcible entry training prop; $16K drone expansion; $35K Extrication EquipmentThermal Imaging Cameras- 12,000 - - - 14,000 For the purchase of 3 cameras (2019,2020,2022) which will allow firefighters to see through areas of smoke, darkness, or heat barriers; 2026: Placeholders for thermal camera replacement ($14K)Fire Station Alert System- 230,000 - - - - 2022: Fire Station Alerting System to improve response times. This system will work with the Dispatch system and the timing is being coordinated with Eagle River Fire. Deferred $198K from 2020Radio Equipment replacement/expansion- - - 720,000- - Replacements of radios for PW, PD and Fire (approximately every 5 years)Fire Truck Replacement880,000 1,700,000 400,000 - - - 2021: Replacement of Engine I purchased in 2011; 2022: Replacement of Ladder truck (aerial apparatus) purchased in 2000; 2023: Type 3 Truck (heavy wildland engine)Total Public Safety1,138,691 2,066,305 450,000 770,000 395,000 124,000 Community and Guest Service Children's Garden of Learning Temporary Facility Relocation2,737,992 - - - - - 2021: $2.7M for temporarily relocation of the Children's Garden of LearningPepi's Memorial20,000 - - - - - Pepi's Memorial in Pepi's Plaza ($20K)Energy Enhancements223,847 - - - - - Electric car charges and infrastructure at various town locations and Holy Cross transformer ($223.8K)Pedestrian Safety Enhancements25,000 - - - - - $25K for planning and design for lighting replacement project budgeted in 2022 ($1.4M)Underground Utility improvements15,459 - - - - - 2021:$15.5K for various underground utility projectsGuest Services Enhancements/Wayfinding25,482 - - - - - 2021: $25.5K to continue street sign upgradesRockfall Mitigation near Timber Ridge40,679 - - - - - 2021: $40.7M for annual rock wall maintenanceVehicle Expansion40,000 434,500 296,500 125,600 - - 2021: $40K for new PD detective take-home vehicle; 2022: 5 (of 12) vehicles for PD take-home program, detective take-home vehicle; fire inspector vehicle, wildland crew vehicle; 2023; 5 PD take-home vehicles; 2024: 2 PD take-home vehicles (final stage of program implementation)Council Contribution: Children's Garden of Learning-Capital 12,000 - - - - - 2021: CGL Annual Contribution ($20K total with $12K for capital improvements and $8K for employee childcare subsidy) remaining for capital maint. ImprovementsTotal Community and Guest Service3,140,459 434,500 296,500 125,600 - - Total Expenditures49,935,851 9,990,105 18,877,300 11,104,160 6,599,585 12,163,831 Other Financing Sources (Uses)Debt Financing for Public Works shop15,190,000 - - - - - Debt Issuance Cost(190,000) - - - - - Debt Service Payment(1,155,905) (1,155,712) (1,154,784) (1,158,592) (1,157,048) (1,155,240) Debt Payment for PW ShopsTransfer from Vail Reinvestment Authority9,078,004 50,000 1,550,000 1,620,000 50,000 6,100,000 2021: $229K for LH transit center bus stop; $30.3K reappropriation for LH transit landscape improvements; $30K for Red Sandstone landscaping; VH plans for expansion; Improvements would span from LH Parking structure to Municipal building; $6.0M funded by VRA; Lionshead Parking Structure $50K; CGL Temp Facility $2.73M 2023-2024: Lionshead streetscape/snowmelt replacement; 2026: Improvements to S. Frontage Rd MediansTransfer to Residences at Main Vail(1,500,000) - - - - - Transfer to Residences at Main Vail Fund to phase one expendituresTransfer to Housing Fund(3,190,000) (2,500,000) (2,500,000) (2,500,000) (2,500,000) (2,500,000) 2021: Transfer to Housing Fund; 2.5M per year; $1.5M Debt Service for Residence at Main Vail; 2022-2026: $2.5M Transfer to Housing Fund Total Other Financing Sources and Uses18,232,099 (3,605,712) (2,104,784) (2,038,592) (3,607,048) 2,444,760 36 September 21, 2021 - Page 58 of 340
Newly added projectIncreased cost from prior 5-year planProject timing changed from prior 5-year planPlaceholder Items2021Amended 2022 2023 2024 2025 2026TOWN OF VAIL FIVE YEAR BUDGETSUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCECAPITAL PROJECTS FUNDRevenue Over (Under) Expenditures(11,357,613) 1,351,115 (5,402,600) 2,832,569 6,234,837 7,087,467 Beginning Fund Balance41,177,524 29,819,911 31,171,026 25,768,426 28,600,995 34,835,832Ending Fund Balance29,819,911 31,171,026 25,768,426 28,600,995 34,835,832 41,923,299 37 September 21, 2021 - Page 59 of 340
Increased cost from prior 5-year planNewly added projectProject timing changed from prior 5-year planPlaceholder Items2021Amended 2022 2023 2024 2025 2026RevenueReal Estate Transfer Tax 8,000,000$ 7,500,000$ 7,649,980$ 7,802,990$ 7,959,037$ 8,118,206$ 2022: Based on 5-year average; 2023-2035: 2% annual increaseGolf Course Lease 170,000 171,700 173,417 175,151 176,903 178,672 Annual lease payment from Vail Recreation District; annual increase will be based on CPI; New rate effective 2020 with lease signed in 2019; Rent income funds the "Recreation Enhancement Account" belowIntergovernmental Revenue 320,000 20,000 20,000 20,000 20,000 20,000 2021: $300K Reimbursement from ERWSD for Dowd Junction retaining wall project; $20K lottery proceedsProject Reimbursements 11,200 101,200 - - - - 2021: VRD Reimbursement for annual Synexis Maint.;2022: VRD reimbursement for annual Synexis, $90K reimbursement from the VLMD for DSP Welcome Center displays (see project below)Donations35,782 - - - - - 2021: Re-appropriate $35.8K unused donation from East West for Ford Park art spaceRecreation Amenity Fees85,000 10,000 10,000 10,000 10,000 10,000 2021: $75K of additional recreation amenity fees based on YTD collections; 10K annuallyEarnings on Investments and Other63,575 132,460 20,922 44,516 51,405 52,909 2021: $32K Clean Up Day ; 2021-2035: 0.7% interest rate assumedTotal Revenue8,685,557 7,935,360 7,874,319 8,052,657 8,217,345 8,379,787 ExpendituresManagement Fee to General Fund (5%)350,000 375,000 382,499 390,149 397,952 405,910 5% of RETT Collections - fee remitted to the General Fund for administrationWildlandForest Health Management344,707 556,393 567,500 578,900 590,500 602,300 Operating budget for Wildland Fire crew; 2022 includes additional 2.3FTEWildfire Mitigation-25,000 25,000 25,000 25,000 25,000 Implementation of Fuels Reductions projects and potential geological hazard study to update CWPP. NEPA for East Vail Hazardous Fuels Reduction-50,000 - - - - Complete the NEPA analysis for the East Vail Hazardous Fuels Reduction Project. This is a project which council has already voted to support, it consists of hazardous fuels reduction on USFS lands from East Vail to Red Sandstone RoadWildland Fire Shelter-- - 17,500 - 17,000 2024: To purchase a wildland shelter safety device; 2026: Placeholder for wildland shelter safetyTotal Wildland344,707 631,393 592,500 621,400 615,500 644,300 ParksAnnual Park and Landscape Maintenance2,054,103 2,135,540 2,178,251 2,221,816 2,266,252 2,311,577 Ongoing path, park and open space maintenance, project mgmt.; Town Trail Host volunteer program ($16,000)Village Holiday Lighting Design-185,000 - - - - 2022: This includes the costs of a consultant to assist the town in identifying alternative holiday decorations from traditional trees decoration; purchase two pre-lit trees for Vail Village and Lionshead as an alternative to decoration live treesPark / Playground Capital Maintenance171,401 125,000 125,000 127,500 127,500 130,050 2021: Annual maintenance items include projects such as playground surface refurbishing, replacing bear-proof trash cans, painting/staining of play structures, picnic shelter additions/repairs, and fence maintenance; Re-appropriate $76K for heater in Ford Park restrooms ($46K) and to transfer $30K to Stephen's park to complete projectMayors Park Capital Maintenance-50,000 - - - - 2022: Replace flagstone at Mayors ParkTree Maintenance85,888 75,000 75,000 75,000 75,000 85,000 On going pest control, tree removal and replacements in stream tract, open space, and park areasStreet Furniture Replacement85,000 85,000 85,000 85,000 85,000 86,700 Annual street furniture replacementVillage Landscape Enhancements-50,000 Landscaping Enhancements of areas identified in Vail Village for potential future sculptural placementCovered Bridge Pocket Park Rehabilitation111,073 - - - - - 2021: $111.1K complete Pocket Park rehabilitationStephens Park Safety Improvements63,176 - - - - - 2021: Re-appropriate $33.1K for Stephens Park safety improvements; transfer $30 from park capital maint Ford Park Master Plan- 150,000 - - - - 2022: Master Plan Revisions/Updates to address several proposed modifications including the Vail Nature Center, an indoor tennis/pickleball facility, BFAG expansion, conversion of fields to turfFord Park- Betty Ford Way Pavers-1,200,000 - - - - 2022: Construction of new concrete unit paver roadway, new steel guardrail, stream walk intersection improvement, and landscaping improvements. This project would be coordinated with BFAGFord Park Enhancement: Priority 3 Landscape area75,000 - - - - - 2021: Re-appropriate for $75K for landscaping around playground ad basketball courtFord Park Lower Bench Turf/Irrigation-- - 300,000 - - 2024: Replacement of worn turf grass area and inefficient irrigation systemFord Park Playground Improvements200,000 - - - - 300,000 2021: Safety Improvements to the Ford Park play area including wooden bridge to boulder area, expansion to toddler area, ADA upgrades, and replacement of a safety net ($200K); 2026: Renovation of Western half wooden structure from mid 1980's ($300K)Ford Park Picnic Shelter-- - - 350,000 - 2025: Replace Ford Park picnic shelterFord Park Lighting Control System-180,000 - - - - 2022: Replacement of Ford Park lighting control system (discontinued by the manufacturer). Current system is over 10 yrs. OldSunbird Park Fountain Repairs15,000 - - - - - 2021: $15K Installation of Clear Comfort advanced oxidation commercial pool sanitation system to water safe for kidsVail Transit Center Landscape32,817 - - - - - 2021: $32.8K for completion of landscaping at Vail transit centerSynthetic Turf Replacement-- 410,000 - - - 2023: Scheduled replacement of synthetic turf based on 7 year life expectancyTurf Grass Reduction10,000 150,000 - - - 2021: $10K Begin turf reduction project at Ellefson park; 2022: Continuation of turf reduction at Ellefson park, turf replacement at TM residences and Red Sandstone Underpass; TOWN OF VAIL FIVE YEAR BUDGETSUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCEREAL ESTATE TRANSFER TAX 38 September 21, 2021 - Page 60 of 340
Increased cost from prior 5-year planNewly added projectProject timing changed from prior 5-year planPlaceholder Items2021Amended 2022 2023 2024 2025 2026TOWN OF VAIL FIVE YEAR BUDGETSUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCEREAL ESTATE TRANSFER TAX Playground/Park Roofing Replacements75,000 - - - - - 2021: Replacing cedar shake roofs at Ford Park, Ellefson Park, and Buffher Creek Park to address fire safetyPlayground Restroom Replacements-- - - - 300,000 Replace the three remaining modular restroom buildings at Bighorn Park (2026), Red Sandstone (2028), and Stephens Park (2030)Kindel Park/Mill Creek175,000 - 100,000 - - - 2021: Improvements to heavily worn stream tract between Hanson Ranch Rd and Pirateship park; 2023: riparian planting and improved pedestrian circulation along Mill Creek corridorDonovan Park Improvements-35,000 115,000 - 2022: Relandscaping on Donovan Park parking lot islands; 2023: Replacement of decks 2027: Wood structure renovationWillow Park Drainage Improvements-- - - 125,000 - 2025: Improvements to drainage and inefficient irrigation systemBig Horn Park Improvements55,000 - - - - - 2021: Safety Improvements to Bighorn park including stairway/handrails and resurfacing near picnic tables and grills ($55K); 2019: Renovation of park wooden structure ($150K)Red Sandstone Park Picnic Shelter- - 75,000 - - 2024: Modest 12'x12' shelter near volleyball court deferred from 2022-2024Pirateship Park Improvements-- 50,000 - - - 2023: Replace wood siding and add climberGore Creek Promenade Rehabilitation-370,000 2022: Planning, design, and rehabilitation of the Gore Creek Promenade caused by excessive guest visitation. Project would include expansion of heated paver walkways, ground-level wood picnic deck, artificial lawn area, landscape enhancements, and a stream walk connection to the Covered Bridge Pocket ParkBuffehr Creek Park Safety Improvements- - - 350,000 - 2025: Replacement 20-yr old "catalog" playground equipment with custom build deferred from 2022 to 2025 ($350K)Buffehr Creek Park picnic shelter- - - 75,000 - 2025: 15'x 25' shelter at existing picnic area deferred from 2022 to 2025 ($75K)Ellefson Park Safety Improvements- - 300,000 - - 2024: Replacement 15-yr old "catalog" playground equipment with custom build ($300K)Total Parks3,208,458 4,790,540 3,138,251 3,184,316 3,453,752 3,213,327 Rec Paths and TrailsRec. Path Capital Maint159,717 159,717 85,000 85,000 85,000 86,700 2021: Re-appropriate $74K for amphitheater bridge railings and decking; $85K for annual Capital maintenance of the town's recreation path systemBike Safety-15,000 15,000 15,000 15,000 15,000 $15K annual cost for bike safety programsBike Path Signage-35,000 75,000 - - - 2022-2023: Bike Path Signage: Enhancement of existing trail signage to improve etiquette, safety and wayfindingPedestrian Bridge Projects-400,000 - - 400,000 - 2022-2027: Systematic rehabilitation or replacement of 5 pedestrian bridges. 2022: Donovan Park, Pedestrian Overpass; 2025: ERWSD BridgeVail Valley Drive Path Extension: Ford Park to Ptarmigan42,659 - - - - - 2021: $42.7K to plan and design future improvements of Vail Valley Drive pathVail Valley Drive Path Extension: Ptarmigan West to GC Mtn Building42,659 - - - - - 2021: $42.7K to plan and design future improvements of Vail Valley Drive pathAdvisory Bike Lanes on Vail Valley Drive75,000 - - - - - 2021: Add an advisory bike lane on Vail Valley DrivePedestrian Connectivity Projects-- - 600,000 600,000 2024: SFR to Dobson, 2026: Donovan to Cascade on SFRGore Valley Trail Bridge Replacement (ERWSD)40,000 - - - 2021: Design and planning for Gore Valley Trail Bridge replacement (ERWSD)Gore Valley Trail Realignment 124,428 2,300,000 - - - - 2021: $124.4K for Gore Valley trail re-alignment design; 2022: $2.3M for construction to realign Gore Valley Trail- cost share with Vail ResortsGore Valley Trail Fence Replacement at Dowd Junction50,000 - - - - - 2021: Replace wood fence along Gore Valley Trail in Dowd Junction in conjunction with CDOT wildlife fence projectGore Valley Trail Reconstruction -- 80,000 - 80,000 - 2021: Placeholders for Gore Valley Trail MaintGore/Deluge Lake Trailhead Parking/Restroom-- - - 400,000 - 2025:I improvements to the Gore Creek/Deluge Lake trailhead to improve parking, safety, traffic flow and addition of a restroom facilityEast Vail Interchange Improvements253,818 - - - - - 2021: $253K to continue East Vail interchange projectDowd Junction repairs and improvements799,155 - - - - - 2021: Continue Re-stabilization of Dowd Junction path ($2.1M); Repairs to culverts, drainage, and preventative improvements; project in cooperation with Eagle River Water and Sanitation; offset with reimbursement of $300K reimbursement from ERWSDEast Vail Interchange Trailhead parking lot expansion-- 200,000 - - - 2023: Expanded parking lot at East Vail Interchange trailheadBooth Lake Trailhead Parking Restroom-375,000 - - - - 2022: Installation of permanent restroom at Booth Lake trailhead for hikersTotal Rec Paths and Trails1,587,436 3,284,717 455,000 700,000 980,000 701,700 Recreational FacilitiesNature Center Operations90,000 106,187 109,373 112,654 116,033 119,514 Nature Center operating costs(Contract with Walking Mountains)Nature Center Capital Maintenance55,165 38,690 - 8,064 - - 2021: Re-appropriate $50K placeholder for nature center maint and repairs; 2022: Wood siding and trim repairs ($11.4K), open rail fencing replacement ($13.4K); 2024: path and walkway repairs ($8.1K)39 September 21, 2021 - Page 61 of 340
Increased cost from prior 5-year planNewly added projectProject timing changed from prior 5-year planPlaceholder Items2021Amended 2022 2023 2024 2025 2026TOWN OF VAIL FIVE YEAR BUDGETSUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCEREAL ESTATE TRANSFER TAX Nature Center Redevelopment383,522 - - - - - 2021: $383.5K for further planning and design for a nature center remodel; 2022: Placeholder for new Nature Center buildingGolf Clubhouse & Nordic Center24,809 - - - - - 2021: Final art purchases for Clubhouse and Nordic Center; art budget was 1% of original project budgetLibrary Landscape and reading area-100,000 - - - - 2022: Exterior landscaping and site work enhancements for an outdoor reading areaTotal Recreational Facilities553,496 244,877 109,373 120,718 116,033 119,514 EnvironmentalEnvironmental Sustainability621,255 651,505 664,535 664,535 677,826 677,826 Annual operating expenditures for Environmental department (4.25 FTEs); includes $40K for Clean up day, professional dues to organizations such as CC4CA, Climate Action Collaborative, etc.Recycling and Waste Reduction Programs213,376 240,000 122,500 122,500 122,500 128,625 2021: Green Team ($2.5K), Eagle County Recycling Hauls ($25K), Zero Hero ($25K), Actively Green ($40K); Recycling Education ($30K); 2022: Actively Green($40K), Ball Cup Program ($30K), Bus Recycling Challenge ($13K), C&D Pilot ($5K), Green Team ($2.5M), Love Vail website ($20K), Recycling hauls($25K), Compost Program Phase 2 ($45K), Farmers Market Zero Hero ($42K); Recycling Education ($17.5K)Ecosystem Health280,327 321,500 321,500 327,930 327,930 334,489 2021: Wildlife Forum ($2.5K), CC4CA ($3K); Biodiversity Study ($50K), Sustainable Destination ($30K), Trees for Vail ($5K), USFS Forest Service Ranger Program ($33K); Wildlife Habitat Improvements ($100K); 2022: CC4A ($3K), Biodiversity Study ($150K), Strategic Plan ($10K), SD Contract ($18K), Trees for Vail ($5K), USFS Front Ranger Program ($33K), Wildlife Habitat Improvements ($102.5K)Energy & Transportation90,500 55,000 55,000 56,100 56,100 57,222 2021: Continue E-Bike pilot program ($25K), Energy Smart Partnership ($40K), Sole Power ($7.5K) 2020: E-bike pilot program research ($25K); Annual expenditures: Energy Smart Colorado partnership contract ($40K); Sole Power coordination ($7.5K); 2021-2024: Energy Smart Partnership contract ($40K), Sole Power (7.5K); 2022: Energy Smarts ($40K), Sole Power ($7.5K), Energy Outreach Programs ($7.5K)E-Bike Programs-193,000 193,000 198,000 198,000 208,000 Town of Vail E-bike share program ($175K); E-Bike Ownership Model Program ($18K)Streamtract Education/Mitigation70,000 50,000 51,000 51,000 52,020 52,020 2022: $50K annual streamtract education programming such as "Lunch with Locals" landscape workshops, City Nature Challenge and storm drain art; 2021 also includes $20K re-appropriation for additional educationWater Quality Infrastructure1,805,116 300,000 - - - - 2021: Continue water quality improvement to Gore Creek; Stormwater site specific water and water quality construction projects as part of "Restore the Gore"; 2021: $1.0M plus $750K deferred from 2020; 2022: $300K for snow dump cleanout and West Vail drainage grate replacement Streambank Mitigation250,000 100,000 100,000 100,000 100,000 100,000 2021-2024 Continuation of Riparian Site specific construction projects for Water Quality Strategic Action Plan ($648.3K) includes 2018 grant awards continued in 2020 for GoCo grant ($39K) and Fishing is Fun grant ($30K)- See carryforward of grant revenue above.Private Streambank Mitigation Program-150,000 - - - - Private streambank mitigation program funding placeholderGore Creek Interpretive Signage150,825 175,000 - - - - 2021: Re-appropriate $150.8K for Gore Creek Interpretive signage project; 2022: $225K for watershed map and installation at the Gore Creek PromenadeWelcome Center Educational Displays-150,000 - - - 150,000 DSP educational displays in the Lionshead and Vail Village Welcome Centers; $90K reimbursement from the VLMDPW Solar Project1,100,000 - - - - - 2021: Installation of solar panels at Public Works Shops deferred from 2020Ford Park Ampitheater Solar Panels-100,000 - - - - 2022: 50/50 cost share with the VVF for roof solar panelsOpen Space Land Acquisition500,000 - - - - - 2022-2025: $250K annual set aside for purchase of open space; 2021 includes additional $250K deferred from 2020Total Environmental5,081,399 2,486,005 1,507,535 1,520,065 1,534,376 1,708,182 ArtPublic Art - Operating103,617 136,586 107,762 109,917 112,115 115,479 Art in Public Places programming and operationsPublic Art - General program / art635,952 60,000 60,000 60,000 60,000 60,000 To purchase sculptures, artwork, art programs and events; remainder is re-appropriated each year to accumulate enough funds.2021: $60K for annual art programs and $538K 2020 deferral of accumulated funds Public Art - Winterfest53,124 30,000 30,000 30,000 30,000 30,000 2021- $53.1K for annual Winterfest programmingSeibert Memorial Statue17,150 - - - - - 2021: $17.2K for Pete Seibert Memorial statue maintenanceArt Space35,782 850,000 - - - - 2021: Design phase for Ford Park art space- see corresponding donation from East West above; 2022: Rebuilding of designated Art Space Studio in Ford Park using $250K of existing AIPP funds (1st 2022 Supplemental)Total Art845,625 1,076,586 197,762 199,917 202,115 205,479 CommunityCouncil Contribution: Betty Ford Alpine Garden Support63,985 74,649 74,649 74,649 76,142 76,142 Annual operating support of the Betty Ford Alpine Gardens; annual increase to follow town's general operating annual increaseCouncil Contribution: Eagle River Watershed Support36,000 42,000 42,000 42,000 42,840 42,840 Annual support of the Eagle River Watershed Council programs Council Contribution: Adopt A Trail4,590 17,500 - - - - Adopt A Trail Council Contribution for trails in or bordering the Town40September 21, 2021 - Page 62 of 340
Increased cost from prior 5-year planNewly added projectProject timing changed from prior 5-year planPlaceholder Items2021Amended 2022 2023 2024 2025 2026TOWN OF VAIL FIVE YEAR BUDGETSUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCEREAL ESTATE TRANSFER TAX Council Contribution: Eagle Valley Land Trust5,000 5,000 - - - - Eagle Valley Land Trust Council ContributionBetty Ford Alpine Garden - Capital Contribution20,000 - - - - - Contribution request to repair ADA pathways ($6K) and upgrade irrigation system ($19K)Total Contributions129,575 139,149 116,649 116,649 118,982 118,982 VRD-Managed Facilities & MaintenanceRecreation Enhancement Account711,665 171,700 173,417 175,151 176,903 178,672 Annual rent paid by Vail Recreation District; to be re-invested in asset maintenance ($168,317)Recreation Facility Maintenance36,200 - - - - - 2021: Annual $25K for general RETT facility maintenance; $11.2K Synexis MaintGolf Clubhouse 20,260 - - 12,751 86,306 48,681 2021: Wood Trim repairs ($20.2K); 2024: Roof maintenance ($12.8K); 2025: Circulation Pumps ($83.3K); 2026: Clubhouse wood stucco and trim ($47.8K)Athletic Field Restroom/Storage Building- 1,000,000 - - - 2022: Placeholder for the replacement of existing restroom/concession with new 2000 sq. ft. restroom/storage buildingArtificial Sports Turf Installation -1,500,000 - - - - 2022: Placeholder to install artificial turf on sports fields; explore parnterships with VRD & ERWSDGolf Course - Other 725,800 41,273 31,295 2,484 - - 2021: $216K for golf course green project; Re-appropriate $590K for golf course maintenance scheduled in 2020 but not completed; course streambank restoration ($73.8K), maintenance building, HVAC unit ($17.7K), maintenance building heater ($8.9K), maint. building furnace ($9.8M); 2022: VRD shared cost for 1st hole Timber Path planking ($38.0K), asphalt repairs ($3.3K); 2023: Clubhouse walkways($12.4K); Clubhouse drain pans ($18.9K); 2024: Maintenance privacy repairs ($2.5K); Dobson Ice Arena595,847 30,514 41,085 16,127 92,105 85,260 2021: Re-appropriate $110.7K for paver and roof repairs; Changing Rooms ($78.8), windows replacement ($74.3), heat pumps ($6.3K), rebuild of electrical system ($144.2K), boiler room upgrades ($55K), steel gate ($14.3K), exterior lighting ($22.9), exterior wood trim ($9.3K); Repairs to exterior doors ($80.0K); 2022: Rockwall Repairs ($12.8M), concrete walkways ($17.7K); 2023: exhaust stack repairs- pushed to 2023 ($2.9K); grading and drainage repairs ($9.3K), brick paver repairs ($16.9K), central air upgrades ($12.5K); 2024: Wood trim repairs ($10.4), chemical feed system repairs ($5.6K); 2025: Boiler and circulation system ($59.3K), Water filtration issues ($21.2K); Hot water storage tank ($29.5K); 2026: Hot water storage tank ($29.6K), Concrete walkways ($22.2K); HVAC ($33.4k)Ford Park / Tennis Center Improvements141,043 37,934 - - 41,581 1,090,053 2021: $141K for golf course maintenance scheduled in 2020 but not completed; Repair exterior doors ($9.6K); replace furnace, hot water tank, baseboards ($47.8K), replace windows ($24K); Pickleball Feasibility Study ($10K) 2022: Wood Siding ($3.9K); Concession/Restroom siding ($12.9K); Drainage-previously budgeted in 2023 ($13.3K); Exterior Doors- previously budgeted in 2023 ($4.6K); 2025: Wood siding and windows ($41.6K); 2026 includes a rebuild of tennis courts, retaining walls, and court fencingAthletic Fields 115,716 123,510 - 8,708 76,991 - 2021: Coat exterior gypsum board ($3.7K), Repaved parking lot ($8K), Irrigation System ($100K) 2022: Grading and drainage repairs ($136.9K), paint wood trim ($4.5K), paint wood structure ($6.8K); 2024: Asphalt parking lot repairs ($8.7K); 2025: asphalt parking lot ($77K)Gymnastics Center240,043 47,550 - - 109,928 - 2021: Cooling system; 2022: Restroom remodel ($42.6K); 2025: Furnace ($20.9K), Elevator ($20.9K); waterproof roof ($62.4K); signage and rd. access ($27.1K); concrete stairs and walkways (3.0K)Total VRD-Managed Facilities & Maintenance 2,586,574 2,952,481 245,797 215,222 583,814 1,402,666 Total Expenditures 14,687,270 15,980,749 6,745,365 7,068,436 8,002,524 8,520,060 Revenue Over (Under) Expenditures (6,001,713) (8,045,389) 1,128,954 984,221 214,821 (140,273) Beginning Fund Balance 20,353,073 13,275,846 5,230,457 6,359,411 7,343,632 7,558,453Ending Fund Balance14,351,360$ 5,230,457$ 6,359,411$ 7,343,632$ 7,558,453$ 7,418,180$ 41 September 21, 2021 - Page 63 of 340
2020 2021 2021 2022
Actual Budget Amended Proposed
Revenue
Transfer in from Capital Projects Fund 2,500,000 2,500,000 3,190,000 2,500,000
Workforce Housing Sales 1,123,597 - 1,067,400 -
Total Revenue 3,699,650 2,500,000 4,257,400 2,500,000
Expenditures
Housing Programs
InDeed Program 1,538,974 2,500,000 2,258,896 2,500,000
Buy Down Housing -- --
TOV Purchased Housing
Town of Vail Rental Inventory 513 - 34,612 -
Chamonix unit -- 520,703 -
Vail Heights Unit -- 410,162 -
Black Gore Creek Property -- 2,142,500 -
Construction Housing Projects
Residences at Main Vail Opportunity Fee -- 3,500,000 -
Residences at Main Vail -- 690,000 -
Total Expenditures 1,539,487 2,500,000 9,556,873 2,500,000
Operating Income 2,160,163 - (5,299,473) -
Beginning Fund Balance 3,139,310 - 5,299,473 -
Ending Fund Balance 5,299,473$ -$ -$-$
TOWN OF VAIL 2022 PROPOSED BUDGET
SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE
HOUSING FUND
42
September 21, 2021 - Page 64 of 340
UNFUNDED**Costs are estimates**VRA RETTCapital Projects FundDescriptionHousing Programs/ Projects/PartnershipsWest Vail Master Plan ProjectsMaster plan is included in 2019/20 budgets; Any resulting projects or partnerships not fundedMunicipal Building Remodel25,000,000 Civic Area Plan ImplementationA variety of funding & financing mechanisms are available depending on projects identifiedMain Vail Round-about Major Reconstruction3,600,000 Recent paving and I-70 Underpass project will extend the life of current roundaboutsWest Vail Round-about Major Reconstruction1,000,000 Recent paving and I-70 Underpass project will extend the life of current roundaboutsRoad Reconstruction1,100,000 Major improvements to various Vail roads that are reaching end of life (25-35 years) andpossible expansion of cul-de-sacsPhase II of Timber Ridge redevelopmentTROC Board developing RFQ process for 2019Timber Ridge Transit Stop Improvements2,000,000 Transit Stop Improvements to coincide with Timber Ridge Phase II RedevelopmentBooth Falls Turn Lane1,000,000 Turn Lane added due to increased enrollment at VMS; pending cost share with VMSBuffher Creek Turn Lane1,000,000 Turn Lane to Accommodate growing traffic needsCommunity Ice SkatingOutdoor community ice at some of Vail parks such as DonovanPW Housing6,000,000 Employee housing at Public Works siteTimber Ridge Redevelopment70,000,000 Future stages of PW Shops Master PlanNature CenterLionsHead Parking Structure East Entry Improvements3,600,000 Does not add spaces, but brings remainder of structure up to standards of new transit center and current codes; enhances guest experience; includes heated stairways on east side- will not be funded until the Civic Area Plan is completeElectronic Directories in VillagesInformation and wayfinding Kiosks in Lionshead and Vail VillageElectronic car charging stations in parking structuresHigh powered charging stations in the parking structures - costs and grants being researchedDobson SkylightsUpgrades or removal of Dobson Skylights pending the Civic Area PlanFacility Safety ImprovementsBuilding improvements to provide and enhance employees with a safe work environmentNugget Lane Bridge1,400,000 Per Council August 6, 2019; wait to allocate budget dollars Funding Resource Options:Projected Fund Balance by end of 2026:18,322,982 7,418,180 41,923,299 Eligible for funding from43September 21, 2021 - Page 65 of 340
PROJECT NARRATIVES
September 21, 2021 - Page 66 of 340
CAPITAL PROJECTS FUND
FIRE AERIAL APPARATUS
2022
Project: Fire Aerial Apparatus
Location: Fire Station 3
Budget:
Narrative: This will replace the current aerial apparatus that was purchased in 2001. This
apparatus is nearing end of life. This is a high priority project as availability of
parts will become increasingly difficult due to its age. The time from award of the
bid to delivery will likely exceed 12 months. This project has been in the 5‐year
capital plan for six years, it was deferred from 2021 due to a critical need to
replace a fire engine in 2021.
Timeline: January 2022‐RFP, February 2022‐Award Bid, Delivery‐December 2022‐June
2023
Image(s):
2022 2023 2024 2025 2026
Capital Cost $1,700,000
Annual Maintenance
Cost
Carried in HEF Operating Charge 3210‐81.10
Utilities Cost n/a
Replacement Year 2043
44
September 21, 2021 - Page 67 of 340
CAPITAL PROJECTS FUND
SURFACE PARKING LOT
2022
Project: Surface Parking Lot
Location: TBD
Budget:
Narrative: The purpose of this project is to add parking for oversize vehicles (RV’s) and add
additional passenger vehicle parking. The additional maintenance cost can be
offset by parking fees collected.
Timeline: 2021‐2022
Image(s):
2021 2022
Capital Cost $100,000 2,000,000
Maintenance Yes, Plowing, Sweeping,
Striping, Asphalt Mtn
Utilities Yes, Additional lighting
Replacement 50+ Years
45
September 21, 2021 - Page 68 of 340
REAL ESTATE TRANSFER TAX
WEST BETTY FORD WAY PAVERS
2022
Project: Ford Park ‐ West Betty Ford Way Pavers
Location: Ford Park, 510 S. Frontage Road, East
Budget:
Narrative: Removal of existing asphalt roadway and non‐compliant guardrail. Construction
of new concrete unit paver roadway on poured‐in‐place concrete sub‐slab.
Project includes new steel‐backed wood guardrail, improvements to the Stream
Walk intersection, minor storm sewer work and landscape improvements
coordinated with the Betty Ford Alpine Gardens.
Timeline: Design: Winter 2021
Bidding:Late winter 2021
Construction:
Concrete base Apr – June 2022
Concrete unit pavers Sept – Nov 2022
Image(s):
2022
Capital Cost $1,200,000
Maintenance Capital Park
Maintenance
Utilities
Replacement
46
September 21, 2021 - Page 69 of 340
REAL ESTATE TRANSFER TAX
Ford Park Art Studio Space
2022
Project: Ford Park Art Studio Space
Locations: TOV – Ford Park lower bench
Budget:
Narrative:
Rebuilding of designated Art Studio Space in Ford Park
Per Council direction upon staff recommendation at May 4, 2021 Council meeting:
Demolish existing structure and build a new structure on a new foundation that
resembles the existing building, but has the features and systems to
accommodate all the anticipated arts needs. This new structure could be
somewhat larger than the existing structure, but would be similar enough in
shape, and materials to be mistaken for the original. Overall cost will vary
depending on the scale and amenities, but the process is the least cost per
conditioned space.
Based on a construction cost per square foot, final design and construction
documents, FFE, permits, construction management and site work we believe
the project will cost $850,000 including the contingency. AIPP would allocate
$250,000 from existing funds in the AIPP “destination art” account towards this
project.
Timeline: Summer 2022
Photo:
2022
Capital Cost $850,000
Annual Maintenance Cost $6,000
(approximate)
Utilities Cost
Replacement Year
47
September 21, 2021 - Page 70 of 340
REAL ESTATE TRANSFER TAX
GORE CREEK PROMENADE REHABILITATION
2022
Project: Gore Creek Promenade Rehabilitation
Location: Willow Bridge Road and Gore Creek
Budget:
Narrative: Repair of damage and wear and tear caused by excessive guest visitation of the
park area. Project has net been designed. Proposed project budget includes
allowances for expansion of heated paver walkway, ground‐level wood picnic
deck, artificial turf lawn area, landscape and creek bank landscape
enhancements and a stream walk connection to the Covered Bridge Pocket Park.
Timeline: In‐house landscape design: Late Winter 2021‐22
Bidding and construction: TBD
Image(s):
2022
Capital Cost $370,000
Maintenance
Utilities NA
Replacement NA
48
September 21, 2021 - Page 71 of 340
REAL ESTATE TRANSFER TAX
GORE VALLEY TRAIL REALIGNMENT AT LIONSHEAD
2022
Project: Gore Valley Trail Lionshead Realignment
Location: Lionshead Ski Base Area
Budget:
Narrative: Implementation of Town Council selected alternative to realign the Gore Valley
Trail Recreation Path to a series of bridges and trail sections beneath the ski
lift/gondola cables. Vail Resorts contribution to the project cost is anticipated
but has not been determined.
Timeline: TBD
Image(s):
2022
Capital Cost $2.3 M
Maintenance
Utilities
Replacement
49
September 21, 2021 - Page 72 of 340
REAL ESTATE TRANSFER TAX
E‐BIKE SHARE VALLEY WIDE PROGRAM
2022
Project: e‐Bike Share Valley Wide Program
Location: Phase 1 Up Valley program (Vail locations to include West Vail mall, bus stops,
major parks, Pitkin Creek, etc.)
Budget:
Narrative: Planning sessions amongst partners to occur fall‐winter 2021/22, RFP, grant
writing to occur January‐February 2022. Phase 1 implementation summer 2022.
Focus on transit locations, multi‐family workforce housing, visitor hubs, shopping
and employment centers.
Timeline: Feasibility, valley wide coordination effort 2021‐22 with phase 1 rollout 2022.
Image(s):
2022 2023 2024 2025 2026
Capital Cost $175,000 $175,000 $180,000 $180,000 $185,000
Annual Maintenance Cost Included in annual contract
Utilities Cost $100
Replacement/Repair Year Included in annual contract
50
September 21, 2021 - Page 73 of 340
REAL ESTATE TRANSFER TAX
GORE VALLEY TRAIL INTERPRETIVE PROGRAM
2022
Project: Gore Valley Trail Interpretive Program
Location: Between Donovan Pavilion and Exit 180 interchange
Budget:
Narrative:
The Gore Valley Trail Interpretive Program is the result of the 2019 adopted Gore Creek
Interpretive Master Plan, mixing art and educational and interactive installations along the Gore
Valley Trail. The installations are an innovative series of exhibits designed to educate guests and
residents on watershed health, conservation, the Gore Creek ecosystem and wildlife, and are
currently approaching 50% design in 2021. They are anticipated to be installed throughout the
summer of 2022. The project includes the installation of 12 exhibits along the Gore Valley Trail
between Donovan Park and the exit 180 interchange. Design proposals include narrative
descriptions of Gore Creek flora and fauna, visual representations such as maps and diagrams
and free standing sculptures such as life‐size moose, beaver and larger‐than‐life trout that are
integrated within the environment. The 2021 budget included $150K for design and to begin
building the exhibits. An additional $175K is requested to complete fabrication and installation
of this project as well as trail improvements required to accommodate the exhibits.
Timeline:
Image(s):
2021 2022
Capital Cost 150.8K $175K
Maintenance
Utilities
Replacement
51
September 21, 2021 - Page 74 of 340
OTHER FUNDS
September 21, 2021 - Page 75 of 340
2019 2020 2021 2021 Proposed
Actual Actual Amended Forecast 2022
Revenue
Business Licenses 341,149$ 343,902$ 335,000$ 345,000$ 345,000$
Transfer in from General Fund 2,542,788 1,653,178 1,606,974 2,196,974 2,090,600
Earnings on Investments 1,392 1,997 2,000 2,000 1,000
Total Revenue 2,885,329 1,999,077 1,943,974 2,543,974 2,436,600
Expenditures
Commission on Special Events (CSE)
CSE Funded Events 894,272 476,900 625,344 625,344 759,648
CSE Surveys 54,000
Education & Enrichment 136,550 148,600 166,530 166,530 154,530
Snow Days 100,000
Spring Back to Vail 100,000
Signature Events:
Bravo!289,661 115,000 210,355 210,355 311,657
Vail Jazz Festival 74,718 75,000 75,000 75,000 85,000
Vail Valley Foundation - Mountain Games - 15,000 98,000 98,000 140,000
Vail Valley Foundation - GRFA - 57,050 52,500 52,500 55,125
Vail Valley Foundation - Dance Festival 53,562 7,500 38,245 38,245 60,000
Burton US Open 490,000 490,000 - - -
Destination Events:
Snow Days 300,000 -- 300,000 -
Spring Back to Vail 300,000 71,000 - - -
Powabunga --- 300,000 -
Town Produced Events:
Magic of Lights - 250,000 50,000 50,000 50,000
Revely Vail 101,400 33,988 145,000 145,000 145,000
Vail Holidays Funding 15,000 38,030 25,000 25,000 25,000
Vail America Days --80,000 80,000 80,000
NYE/4th of July Display 52,015 36,000 36,000 36,000 52,015
Ambient Event Funding:
Music in the Villages - 40,000 300,000 300,000 250,000
Culteral Heritage:-
Summervail --40,000 40,000 -
Collection Fee - General Fund 17,057 16,320 16,750 16,750 17,250
Total Expenditures 2,801,735 1,998,788 1,958,724 2,558,724 2,439,225
Revenue Over (Under) Expenditures 83,594 289 (14,750) (14,750) (2,625)
Beginning Fund Balance 303,241 386,835 387,124 387,124 372,374
Ending Fund Balance 386,835$ 387,124$ 372,374$ 372,374$ 369,749$
TOWN OF VAIL 2022 PROPOSED BUDGET
SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE
VAIL MARKETING & SPECIAL EVENTS FUND
52
September 21, 2021 - Page 76 of 340
Proposed
2019 2020 2021 2021 2022
Actual Actual Budget Amended Budget
Revenue
Town of Vail Interagency Charge 3,352,594$ 3,201,137$ 3,650,378$ 3,650,378$ 3,897,518$
Insurance Reimbursements & Other 54,389 14,707 10,000 10,000 10,000
Earnings on Investments 46,230 15,735 7,900 7,900 2,000
Equipment Sales and Trade-ins 100,466 158,571 241,730 241,730 126,890
Total Revenue 3,553,679 3,419,641 3,910,008 3,910,008 4,036,408
Expenditures
Salaries & Benefits 1,129,031 1,079,377 1,117,586 1,141,741 1,176,047
Operating, Maintenance & Contracts 1,426,216 1,140,911 1,543,674 1,550,424 1,865,298
Capital Outlay 783,193 1,091,461 1,253,000 1,383,388 1,055,000
Total Expenditures 3,338,440 3,311,749 3,914,260 4,075,553 4,096,345
Revenue Over (Under) Expenditures 215,239 107,892 (4,252) (165,545) (59,937)
Beginning Fund Balance 1,956,414 2,176,520 1,786,492 2,284,412 2,118,867
Ending Fund Balance 2,176,520$ 2,284,412$ 1,782,240$ 2,118,867$ 2,058,930$
TOWN OF VAIL 2022 PROPOSED BUDGET
SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE
HEAVY EQUIPMENT FUND
53
September 21, 2021 - Page 77 of 340
Proposed
2019 2020 2021 2021 2021 2022
Actual Actual Budget Amended Forecast Budget
Revenue
Town of Vail Interagency Charge - Premiums 4,400,000$ 3,800,000$ 4,600,000$ 4,600,000$ 4,600,000$ 4,748,921$
Employee Contributions 882,844 813,760 897,000 897,000 865,000 963,081
Insurer Proceeds - 44,399 20,000 20,000 25,000 30,000
Earnings on Investments 93,295 35,025 35,000 35,000 35,000 35,000
Total Revenue 5,376,139 4,693,185 5,552,000 5,552,000 5,525,000 5,777,002
Expenditures
Health Insurance Premiums 1,130,292 1,331,491 1,470,142 1,470,142 1,409,420 1,838,004
Claims Paid 3,567,754 3,082,692 4,557,453 4,557,453 4,333,410 4,607,721
Professional Fees 23,149 42,937 43,328 43,328 43,380 58,820
Total Expenditures 4,741,694 4,457,120 6,070,923 6,070,923 5,786,210 6,504,545
Revenue Over (Under) Expenditures 634,445 236,065 (518,923) (518,923) (261,210) (727,543)
Beginning Fund Balance 3,346,480 3,980,924 4,216,989 4,216,989 4,216,989 3,955,779
Ending Fund Balance 3,980,924$ 4,216,989$ 3,698,066$ 3,698,066$ 3,955,779$ 3,228,236$
HEALTH INSURANCE FUND
TOWN OF VAIL 2022 PROPOSED BUDGET
SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE
54
September 21, 2021 - Page 78 of 340
2019 2020 2021 2021 2021 Proposed
Actual Actual Budget Amended Forecast 2022
Revenue
E911 Board Revenue 791,452$ 845,030$ 874,606$ 874,606$ 874,606$ 956,272$
Interagency Charges 1,367,632 1,329,952 1,224,336 1,224,336 1,224,336 1,298,899
Other County Revenues - - 259,304 259,304 259,304 -
Town of Vail Interagency Charge 669,590 661,194 616,306 616,306 616,306 652,938
Earnings on Investments and Other 32,266 11,694 5,000 5,000 5,000 2,000
Total Revenue 2,860,941 2,891,038 2,979,552 2,979,552 2,979,552 2,910,109
Expenditures
Salaries & Benefits 2,070,611 2,114,688 2,291,795 2,341,959 2,341,959 2,353,063
Operating, Maintenance & Contracts 450,156 436,288 535,091 535,791 535,791 555,046
Capital Outlay - 270,626 260,913 553,236 588,236 20,174
Total Expenditures 2,520,767 2,821,602 3,087,799 3,430,986 3,465,986 2,928,283
Revenue Over (Under) Expenditures 340,174 69,436 (108,247) (451,434) (486,434) (18,174)
Transfer In from General Fund 15,750 4,848 - - - -
Beginning Fund Balance 1,433,027 1,788,949 1,396,061 1,863,233 1,863,233 1,376,799
Ending Fund Balance 1,788,950$ 1,863,233$ 1,287,814$ 1,411,799$ 1,376,799$ 1,358,625$
TOWN OF VAIL 2022 PROPOSED BUDGET
SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE
DISPATCH SERVICES FUND
55
September 21, 2021 - Page 79 of 340
Proposed
2019 2020 2021 2021 2022
Actual Actual Budget Amended Budget
Revenue
Rental Income 1,593,491$ 1,587,080$ 1,730,243$ 1,730,243$ 1,812,841$
Other Income 25,398 13,322 20,595 20,595 20,219
Total Revenue 1,618,889 1,600,402 1,750,838 1,750,838 1,833,060
Expenditures
Operating, Maintenance & Contracts 490,895 501,688 485,745 485,745 486,516
Capital Outlay 14,002 389,498 25,000 25,000 7,050
Total Expenditures 504,897 891,186 510,745 510,745 493,566
Operating Income 1,113,992 709,216 1,240,093 1,240,093 1,339,494
Non-operating Revenues (Expenses)
Interest on Investments 19,790 4,664 2,000 2,000 480
Loan Principal Repayment to Capital Projects Fund (372,704) (378,294) (2,283,969) (2,283,969) (389,728)
Interest Payment to Capital Projects Fund (116,638) (110,971) (79,118) (79,118) (73,315)
Total Non-operating Revenues (Expenses)(469,552) (484,601) (2,361,087) (2,361,087) (462,563)
Revenue Over (Under) Expenditures 644,440 224,615 (1,120,994) (1,120,994) 876,931
Beginning Fund Balance 1,424,254 2,068,694 2,293,309 2,293,309 1,172,315
Ending Fund Balance 2,068,694$ 2,293,309$ 1,172,315$ 1,172,315$ 2,049,246$
TOWN OF VAIL 2022 PROPOSED BUDGET
SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE
TIMBER RIDGE FUND
56
September 21, 2021 - Page 80 of 340
2022 TOWN MANAGER BUDGET DRAFT
FINANCE | September 21, 2021
September 21, 2021 - Page 81 of 340
2
TM BUDGET | Council Focus Areas
Town of Vail | Finance | 9/21/2021
InDEED Program
Housing Initiatives
Focus on Childcare
Guest Experience programs
Ford Park Improvements
Frontage Rd. Improvements
Expansion of PW Shops
Parking program
Excellent municipal services
Employee Retention
Electric Buses
Gore Creek Water Quality Plan
Destination Management Plan
Forest Health / Wildland
Return of Special Events
Early winter activation
Regional Transit Authority
Civic & West Vail Master Plans
September 21, 2021 - Page 82 of 340
3
TM BUDGET | Overview
Town of Vail | Finance | 9/21/2021
•2022 Revenues projected at $75.9M
•3% decrease from 2019
•2.5% increase from the 2021 forecast
•Sales Tax projected at $30.7M, up 3% from 2019 and flat
with 2021 forecast
•Expenditure Budget of $85.2M
•Municipal Services: $57.1M (67.0%)
•Capital Expenditures: $25.3M (29.7%)
•Debt Service: $2.8M (3.35%)
•2022 Year End Reserves: $85.0M
September 21, 2021 - Page 83 of 340
4
TM BUDGET DRAFT | Revenue
Town of Vail | Finance | 9/21/2021
2022 Total Revenues are
down 3% from 2019 actuals
and up 2.5% from 2021
Amended
Total Revenue –All Funds $75.9M
Sales Tax
40%
Property and
Ownership Tax
8%Use Tax
4%
Ski Lift Tax and
Franchise Fees
10%
Real Estate Transfer
Tax
10%
Licenses and
Permits
3%
Intergovernmental
Revenue
7%
Transportation
Centers
9%Charges for
Services
5%
Rent, Fines &
Miscellaneous
4%
Earnings on
Investments
(< 1%)
September 21, 2021 - Page 84 of 340
5
TM BUDGET DRAFT | Revenue
Town of Vail | Finance | 9/21/2021
Revenue Fund 2019
Actual
2020
Actual 2021
Forecast
2022
Budget
Projections
Sales Tax
GF/
Capital $29.3M $25.1M $ 30.7M $30.7M Up 3% from 2019; Flat with
2021 Forecast
RETT RETT $7.2M $10.5M $ 9.0M $ 7.5M Based on 5-year average;
2020 record year
Property Tax GF $5.4M $ 5.9M $ 5.9M $ 6.0M Based on County Valuation
Parking GF $6.7M $5.0M $ 6.4M $6.6M
Down 2% from 2019
Up 4.6% from 2021
Forecast
Lift Tax GF $5.3M $4.1M $ 5.3M $5.5M Up 2% from 2019
Up 3% from 2021 Forecast
Construction
Use Tax Capital $2.5M $2.1M $ 3.3M $ 2.8M
Up 13.5% from 2019
Down 13.8% from 2021
Forecast
September 21, 2021 - Page 85 of 340
TM BUDGET DRAFT | Expenditures
Town of Vail | Finance | 9/21/2021
September 21, 2021 - Page 86 of 340
7
TM BUDGET DRAFT | Expenditures
Town of Vail | Finance | 9/21/2021
2022 Total Expenditures $85.2M
Expenditures Cost
% from
2021
Amended
Capital Spending $25.3M -75.2%
Debt Service $ 2.8M +74.0%
Municipal Services $57.1M +9.8%
Total $85.2M -43%
Municipal
Services
67.0%
Capital
Improvements
29.7%
Debt Service
3.3%
September 21, 2021 - Page 87 of 340
8
TM BUDGET DRAFT | Expenditures
Town of Vail | Finance | 9/21/2021
2022 Municipal Spending
$57.1M
Department View
Municipal spending
of $57.1M is up
9.8% from 2021
Amended Budget
Police
12%Public Safety
Communications
5%
Fire
11%
Town Officials
3%
Administrative
Services & Risk
Management
12%
Community
Development
6%Environmental
3%Housing
1%
Library
2%
Contributions &
Special Events
6%
Welcome Center &
Economic
Development
2%
Public Works &
Streets
11%
Parks & AIPP
4%
Transportation &
Parking
14%
Facilities & Fleet
Maintenance
7%
Employee Housing
EHOP Program
3%
September 21, 2021 - Page 88 of 340
9
TM BUDGET DRAFT | Expenditures
Town of Vail | Finance | 9/21/2021
Municipal Spending $57.1M
By Category
Expenditure Category
2022
Cost
% from 2022
Amended Reason for Increase/Decrease
Salaries & Benefits $ 37.2M + 7%Annual Merit Increase, Equity Pay Implementation,
Compensation Philosophy Changes
Other Operating $ 16.1M +8%Increase in costs, Back to Pre-pandemic Budgets,
Mountain Travel Symposium, Loading and Delivery Pilot
Contributions & Events $ 3.6M +54%Vail Chapel Contribution, Back to 2019 event sponsorship
levels; 5% decrease from 2021 Forecast which includes
$600K total funding for Powabunga & Snow Days
Total Municipal Spending:$ 57.1M +10%
Salaries
48%
Benefits
17%
Contributions,
Marketing,
Special Events
6%
All Other
Operating
Expenses
29%
September 21, 2021 - Page 89 of 340
TM BUDGET DRAFT | Personnel
Town of Vail | Finance | 9/21/2021
September 21, 2021 - Page 90 of 340
11
TM BUDGET DRAFT | Personnel
Town of Vail | Finance | 9/21/2021
Our compensation philosophy should
align with our brand –a world class
resort with world class people
•Premium service and work outcomes in
exchange for the opportunity to earn
premium pay
•Premium pay will be demonstrated by pay
grades with midpoints that are aligned
with the 65th to 75th percentile of the
Colorado market adjusted for cost of
labor differences in the Vail valley.
•Individual advancement through the
ranges will be based on performance.
Compensation
Philosophy
Brand
September 21, 2021 - Page 91 of 340
12
TM BUDGET DRAFT | Personnel
Town of Vail | Finance | 9/21/2021
•Compensation $27.5M
•1 –4% merit-based performance
•Premium pay performance compensation philosophy ($750K)
•Equity Pay Study Implementation for Multi Season Employees ($244K)
•Benefits $ 9.9M
•Total Benefit cost:
•Up 7.3% from 2021 Amended
•No price increase to employees or departments
•Employee Experience
•Vacation Reinvestment program continued ($250K)
•Wellness benefit same as prior year ($78K)
•Great Place to Work Committee Outcomes ($10K)
September 21, 2021 - Page 92 of 340
13
TM BUDGET DRAFT | Benefits
Town of Vail | Finance | 9/21/2021
Total cost of $9.9M for 2022 is
up 7.3% from 2021 Budget
•Catchup of Claims
Total Benefit Cost $9.9M
Health
Insurance
48%
Life, Disability,
and
Unemployment
Insurance
6%
Worker's
Compensation
Insurance
3%
Pension
37%
Medicare
4%
Wellness
Benefit
2%
September 21, 2021 - Page 93 of 340
14
TM BUDGET DRAFT | Personnel Changes
Town of Vail | Finance | 9/21/2021
Position Fund FTE
Count Justification
Bus Manager GF 0.5 Split transit mgr position into two
mgr positions
Parking Manager GF 0.5 Split transit mgr position into two
mgr positions
Wildland Module Leader RETT 1.0 Fire Health/Mitigation
Assistant Module Leaser RETT 0.8 Fire Health/Mitigation
Wildland Fire Fighter RETT 0.5 Fire Health/Mitigation
Library Associate GF 0.7 Expansion of services/programs
Housing Planner I GF 1.0 Town Council Priority; expansion
of programs/initiatives
Maintenance Worker GF 2.0 Continue Village streets cleaning
Bus Modified FT (net)GF 0.32 Equity Pay Study outcome
Parking Modified FT (net)GF 1.78 Equity Pay Study outcome
Total 9.10
September 21, 2021 - Page 94 of 340
15
TM BUDGET DRAFT | Personnel
Town of Vail | Finance | 9/21/2021
2022 headcount totals 345
Full time: 306
Seasonal: 28
Externally Funded/Fixed term: 11
213 227 236 249 257 266 272 277 280
306
59 47 43
41 42 38 38 43 45
28
12 11 9
10 11 10 10 11 11 11
0
50
100
150
200
250
300
350
400
2013 2014 2015 2016 2017 2018 2019 2020 2021 2022
Full-Time Regular Base Force Seasonal and Part-Time Positions Fixed-Term and Externally Funded Positions
September 21, 2021 - Page 95 of 340
16
TM DRAFT BUDGET | General Fund
Town of Vail | Finance | 9/21/2021
September 21, 2021 - Page 96 of 340
TM BUDGET DRAFT | General Fund
Town of Vail | Finance | 9/21/2021
Total
Increase/Decrease
from 2021 Forecast
Increase/Decrease
from 2019
Sales Tax ($30.7M)19.0M Flat +3%
Other Revenues $26.4M Flat +4%
Expenditures $(45.0M)+9.8%+17%
Surplus/(Deficit) from Operations $453K
One-Time Grant Revenues $1.8M Flat NA
Expenditures Using Reserves
Planning Projects $575K -18%-75%
One Time Contributions $658K NA NA
Marketing Fund Events $2.1M -5%-13%
Surplus/(Deficit)($1.1M)
Ending Fund Balance $39.5M -3%+5%
September 21, 2021 - Page 97 of 340
TM BUDGET DRAFT | Operating Expenditures
Town of Vail | Finance | 9/21/2021
COMMUNITY Ongoing New Fund Budget
Education & Enrichment Events X GF/MF $154.5K
Vail Religious Foundation Contributions X GF $500K
New Childcare Program X GF $250K
Cultural Heritage X GF $32K
ECONOMY Ongoing New Fund Budget
Civic Area Master Plan Outcomes X GF $200K
Special Events Funding X GF/MF $2.5M
Global Exchange & Peer Resort Visits X GF $60K
Event activation: Mountain Travel Symposium
(delayed from 2020)
X GF $158K
Loading and Delivery Program X GF $240K
September 21, 2021 - Page 98 of 340
TM BUDGET DRAFT | Operating Expenditures
Town of Vail | Finance | 9/21/2021
EXPERIENCE Ongoing New Fund Budget
Ambient Events and Music Entertainment X GF/MF $250K
Free bus service X GF
Guest Service Programming X GF $65K
September 21, 2021 - Page 99 of 340
TM BUDGET DRAFT | Operating Expenditures
Town of Vail | Finance | 9/21/2021
SUSTAINABILITY Ongoing New Fund Budget
Regional E-Bike Program X RETT $175K
Destination Stewardship Plan (50/50 split with
VLMD)
X GF/
VLMD
$200K
Welcome Center Sustainability Displays X RETT $150K
Expansion of Forest Health Efforts X RETT $221K
Employee Retention Efforts ($2,170 per
employee)
X GF $750K
PD Take Home Vehicle Program Vehicles X GF $287.5K
September 21, 2021 - Page 100 of 340
TM BUDGET DRAFT | Contributions
Town of Vail | Finance | 9/21/2021
September 21, 2021 - Page 101 of 340
22
TM BUDGET DRAFT | Council Contributions
Town of Vail | Finance | 9/21/2021
CSE Events,
$1.1M
CSE Event Surveys,
$54K
Signature Events,
$649KTown Produced
Events, $352K
Ambient Events,
$250K
Not-for-profit
Partner Support,
$882K
Childcare, $250K
CONTRIBUTIONS AND EVENTS ($3.6M)
September 21, 2021 - Page 102 of 340
23
TM BUDGET DRAFT | Council Contributions
Town of Vail | Finance | 9/21/2021
2022
Proposed Comments
Not-For-Profit Partner Support
Vail Chapel
Colorado Snowsports Museum
Betty Ford Alpine Gardens
High Five (Channel 5)
Eagle Air Alliance
Eagle River Watershed
Vail Valley Mtn Trails Alliance
$500K
$45.5K
$74.6K
$150K
$75K
$42K
$17.5K
Capital Campaign (GF Reserves)
Plus parking passes/water bills
Garden Program
Franchise fee (Request to increase to 50%)
Annual support
Water Quality projects
Trail upkeep and public education
In-Kind
For non-profit sports groups (SOS,
Skating Club, Ski and Snowboard Club,
etc.)
Days at Dobson
Day parking coupons
Mind Springs
$57K
$6.3K
$46.8K
In-kind value of Dobson days
In-kind value of parking coupons
In-kind value of rent,utilities &parking
Childcare Funding Placeholder $250K
Placeholder of $250K using tobacco tax
revenues;program has not been
developed as of yet
September 21, 2021 - Page 103 of 340
24
TM BUDGET DRAFT | Council Contributions
Town of Vail | Finance | 9/21/2021
2022 Proposed Comments
Commission on Special Events $959.6K Increased to pre-pandemic funding;Staff
has also proposed to transfer Snow Days
and Spring Back to CSE ($100K each)
Education &Enrichment Events $154.5K Flat with 2021
NYE/4th of July Display Show $52.5K Increased to pre-pandemic funding
Signature Events $651.8K 30%Decrease from 2019 (loss of Burton)
Destination Events $-Snow Days and Spring Back transferred
to CSE
Ambient and Music Entertainment $250K 16%Decrease from 2021
Town-produced Events (Revely, Vail
Holidays, Magic of Lights)
$300K Flat with 2021
Total Events Spending:$2.4M
5%decrease from 2021 Forecast
(increased funding for Powabunga and
Snow Days);13%decrease from 2019
Actuals (loss of Burton;decreased
funding for Snow Days/Spring Back)
September 21, 2021 - Page 104 of 340
TM BUDGET DRAFT | Capital Plan
Town of Vail | Finance | 9/21/2021
September 21, 2021 - Page 105 of 340
TM BUDGET DRAFT| Capital Plan
Town of Vail | Finance | 9/21/2021
Project Name-Capital Projects Fund Cost Fund
Oversized Vehicle Parking Area*$2.0 M CPF
Fire Truck Replacement*$1.7 M CPF
Vehicle Expansion*$434.5K CPF
* Council packet includes backup information (narrative or memo)
Project Name-Real Estate Transfer Tax Fund Cost Fund
Gore Valley Trail Realignment*$2.3M RETT
Ford Park Amphitheater Solar Panels $100K RETT
Community Art Space*$850K RETT
Athletic Field Restrooms/Storage Building $1.5M RETT
Artificial Turf Installation (placeholder)$1.5M RETT
Project Name-Housing Fund Cost Fund
InDEED Deed Restriction Purchase Program*$2.5M HSG
September 21, 2021 - Page 106 of 340
TM BUDGET DRAFT | Capital Plan
Town of Vail | Finance | 9/21/2021
VRA ends June 30, 2030
•Estimated cash balance at end of June 2030 is $43.0 million.
•Bonding capacity and timing tight with a 9-year maturity.
•Bonding capacity estimated at $31.5M in project dollars,
leaving a balance of $8.0 million at 2030.
•Current capital projects funded by VRA include:
Lionshead Streetscape/Snowmelt Replacement ($3.0M)
2023/2024
Frontage Rd Medians ($6.0M) 2026
September 21, 2021 - Page 107 of 340
TM BUDGET DRAFT | Unfunded Projects
The largest unfunded projects over the next five years
include:
•Civic Area Improvements / Municipal Complex
•West Vail Master Plan Outcomes
•Timber Ridge Redevelopment
Town of Vail | Finance | 9/21/2021
September 21, 2021 - Page 108 of 340
TM BUDGET DRAFT | Other Funds
•Marketing Fund
•Transfer $2.1M from GF for Event Funding
•Heavy Equipment Fund
•$1M in replacement vehicles in 2022
•Health Insurance Fund
•Expecting “catch-up” in claims activity
•Use of reserves to stabilize expenditures to departments and employees
•Dispatch Services Fund
•No set-aside for capital reserve
•Residences at Main Vail Fund
•$1.2M of debt service payment
•Timber Ridge Enterprise Fund
Town of Vail | Finance | 9/21/2021
September 21, 2021 - Page 109 of 340
TM BUDGET DRAFT | Reserves
Town of Vail | Finance | 9/21/2021
-
20
40
60
80
100
120
140
2017 2018 2019 2020 2021
Amended
2022
Proposed
2023 2024 2025 2026 2027MillionsTOV Reserves
5 Year History & 5 Year Projection
All Other
RETT Fund
Capital Projects
Fund
General Fund
Reserve Min
2022 Year End
Reserves: $85.0M
September 21, 2021 - Page 110 of 340
TM BUDGET DRAFT | Recap
•Are there changes Council would like us to
consider as we bring the Town Manager’s budget
forward?
Town of Vail | Finance | 9/21/2021
First reading of budget ordinance October 5th
September 21, 2021 - Page 111 of 340
2022 Annual Contribution: Bravo! Vail Music Festival Bravo! Vail Music Festival
Town of Vail 2022 Annual Council Contribution Request
CONTRIBUTION POLICY
All contribution requests received by the Town of Vail will be processed in the following manner:
A. All requests must be submitted electronically. Incomplete applications and supplemental information will not be accepted. THE
TOWN COUNCIL WILL ONLY BE GIVEN YOUR COMPLETED APPLICATION FORMS. NO SUPPLEMENTAL INFORMATION WILL BE GIVEN
TO THE TOWN COUNCIL.
B. All applications for annual funding shall be completed and submitted by June 30th by 5:00 P.M.
C. The Town Council will evaluate the various proposals based on their direct benefit to the entire community of Vail, fulfillment of
the Town’s mission, and how this contribution will affect our resort community’s future health. The Town Council’s mission
statement reads: In order to be the premier international mountain resort community, we’re committed to growing a vibrant,
diverse economy and community, providing our citizens and guests with exceptional services and an abundance of recreational,
cultural and educational opportunities.
DISCLOSURE TO ALL APPLICANTS:
1. No money will be disbursed until March 1st, 2022.
2. Because of uncertainty of revenue estimates, please note the following possibilities:
a) Contribution funding may be reduced based on 2022 revenues.
b) The Town of Vail may choose to disburse funding in quarterly installments throughout 2022.
Special event funding will follow the CSE’s guideline of payment in thirds pending completion of CSE and Town of Vail
permitting requirements.
3. Notification of awards will be sent after the Council approves the final budget in December.
GENERAL INSTRUCTIONS:
All applications must be submitted by June 30th by 5:00 P.M. Any application received after that date will not be considered. Please complete all fields
in this application. No hard copies are accepted.
Email contact
cpierce@bravovail.org
What is the name of your organization?
Bravo! Vail Music Festival
What category of funding are you applying for? (See definitions at www.vailgov.com/departments/finance/grant-
process)
Signature Events
Type of Funding Requested
Cash and In-kind
Amount of Cash Contribution Requested
$355,000
In-Kind Contribution Requested
Ten days at the Donovan Pavilion for Bravo! Vail's 2022 Chamber Music Series concerts
What is the name of your event or program?
Bravo! Vail Music Festival
Is this a new event or program?
No
How much funding did you receive from the Town of Vail for 2021? (Please include total funding you received from
the CSE and Town Council)
$234,585
September 21, 2021 - Page 112 of 340
Will you also apply for 2022 funding from the CSE?
No
Proposed Event/Program Start Date
06/20/2022
Proposed Event/Program End Date
07/31/2021
Name of person completing the application
Christy Pierce
Title of person completing the application
Grant Writer
Provide name of person or entity to whom the funding check will be cut.
Bravo! Vail Music Festival
Mailing Address Street
2271 N. Frontage Road West
City
Vail
State
Colorado
Zip Code
81657
Telephone number
970-827-5700
Email address
cpierce@bravovail.org
Event/program and/or organization website
www.bravovail.org
Number of years organization has been in business
34
Organization's Mission Statement
The mission of Bravo! Vail is to enrich people’s lives through the power of music by producing the finest performances by the
greatest artists; fostering music education; and promoting a lifelong appreciation of the arts.
Organization's Tax Status
Non-Profit (501C-3)
If applicable, please attach current State Department of Revenue Certificate with this application.
Bravo Colorado Certificate of Good Standing.pdf
EVENT/PROGRAM DESCRIPTION
Is this a new or existing event/program in Vail?
Existing
How many years has the event or program been produced in Vail?
34
September 21, 2021 - Page 113 of 340
How does your request support item 1C of the Contribution Policy (See above)
For 34 years, the Bravo! Vail Music Festival has been a key arts and community leader in the Town of Vail, providing social,
financial, and cultural benefits that contribute to a vibrant, healthy community. The Festival’s request supports item 1C of the
Contribution Policy by offering Vail citizens and guests a six-week classical music festival, presenting four world-class orchestras,
musicians, and chamber music ensembles that collectively can only be experienced in the Town of Vail. The Bravo! Vail Music
Festival is the only summer residency of the New York Philharmonic, Philadelphia Orchestra, and Dallas Symphony Orchestra, and
the addition of an international chamber orchestra offers Vail residents and visitors an added international cultural experience.
Celebrated musicians and composers such as Joshua Bell, Yo-Yo Ma, Anne-Sophie Mutter, Yefim Bronfman, Hillary Hahn, Edgar
Meyer, and more have graced Festival stages each year, alongside some of the best chamber ensembles in the world. Bravo! Vail
also programs free community concerts, free family concerts, Bravo! Vail After Dark concerts, Little Listeners at the Library
concerts, and other events to appeal to families and new and younger audiences. These rich cultural offerings provide Town of
Vail residents and visitors with experiences found only at a premier international mountain resort community.
Additionally, the Bravo! Vail Music Festival is a significant contributor to the financial health of the Town of Vail’s diverse
economy. Bravo! Vail anticipates that the 2022 Festival will have a similar economic impact to that of the 2019 Festival, which
generated $12.8 million for the Town of Vail, in addition to $490,000 in tax revenue. This includes $4.9 million generated for the
lodging and hotel industry and $4.7 million for the food and beverage industry in the Town of Vail. Bravo! Vail is also pleased to
receive an average Net Promoter Score (NPS) of at least 85 percent each summer, indicating a high-level of customer satisfaction
with our Festival and related services.
Finally, Americans for the Arts has collected a multitude of studies (https://bit.ly/3v88Ezd) showing that participation in or
observance of the arts has a measurable impact on the health and well-being of a community and its citizens. These benefits
include increasing individual well-being, strengthening mental health, improving healthcare, unifying communities, improving
academic performance, and more. We believe that the Bravo! Vail Music Festival brings all of these benefits to the Town of Vail,
playing an important role in the present and future health of our resort community.
Please describe the location(s) of the event or program in previous years.
For the past 34 years, Vail’s Gerald R. Ford Amphitheater has been the location for Bravo! Vail's mainstage orchestra concerts.
Additional venues include the Donovan Pavilion, Vail Interfaith Chapel, Shakedown Bar, Vail Public Library, and private homes and
locations around Eagle County. In 2021, Bravo! Vail presented its Chamber Music Series concerts at the Vilar Performing Arts
Center Beaver Creek, but that series will move back to the Donovan Pavilion in 2022.
September 21, 2021 - Page 114 of 340
Please provide a detailed description of the event/program and its activities.
Consistently cited as one of the top classical music festivals in the country, the six-week Bravo! Vail Music Festival presents and
produces more than 70 concerts throughout the Vail Valley each summer, including chamber music concerts, family and youth
concerts, and performances by the Festival’s American resident orchestras: the New York Philharmonic, The Philadelphia
Orchestra, Dallas Symphony Orchestra, and a rotating international chamber orchestra.
While programming for the 2022 Festival is not yet confirmed, the New York Philharmonic, The Philadelphia Orchestra, and Dallas
Symphony Orchestra will return for mainstage orchestra performances at the Gerald R. Ford Amphitheater, in addition to a
renowned international chamber orchestra. Bravo! Vail’s 2022 Festival will also be the first full year of its Symphonic
Commissioning Project, a new component of its successful New Works Project. As part of this project, Bravo! Vail has
commissioned three new works each year for five years with an emphasis on engaging underrepresented composers. These
works will be performed by each of Bravo! Vail’s resident orchestras. The 2022 Festival will welcome composer Valerie Coleman,
in addition to two yet-to-be-confirmed composers, who will remain onsite for the premieres and participate in education and
engagement opportunities.
Alongside these mainstage orchestra performances, Bravo! Vail will present a variety of concert series, including the following
ticketed events:
*CHAMBER MUSIC SERIES features distinguished chamber ensembles performing at Vail’s Donovan Pavilion.
*BRAVO! VAIL AFTER DARK highlights cutting-edge works in a casual setting at Vail’s Shakedown Bar.
*SOIREE SERIES presents chamber music concerts at private homes throughout Eagle County.
*CLASSICALLY UNCORKED SERIES pairs intimate chamber music performances with gourmet hors d’oeuvres and handcrafted
wines by Meiomi at Vail’s Donovan Pavilion.
In addition to ticketed concerts, more than half of all Festival concerts each summer are free, providing opportunities for anyone
to enjoy classical music of the highest quality, regardless of financial circumstance. These free concerts include the following:
*LITTLE LISTENERS at the Library Series engages children and their families in fun, interactive performances by orchestra
musicians at the Vail Public Library.
*COMMUNITY CHAMBER MUSIC concerts are performed by renowned musicians in unique venues throughout the community,
including the always popular free concert series at the Vail Interfaith Chapel.
*MUSIC BOX concerts take place on Bravo’s mobile performance stage and reach areas without easy access to live music.
*FAMILY concerts are designed to engage young listeners and introduce classical music in a fun, accessible way.
*INSIDE THE MUSIC presents informative talks and masterclasses, giving background and expert insight into the music.
Do you plan to use Vail Recreation District Facilities?
No
If any of the event/program takes place outside of the Town of Vail, please explain where the event will take place
and why.
Bravo! Vail is committed to impacting the entire Vail Valley community through its Education and Engagement Programs,
therefore some Festival programs will take place outside of the Town of Vail, including some Little Listeners at the Library
concerts, family concerts, and Music Box concerts. No requested funding will be used to support activities outside the Town of
Vail.
ENVIRONMENTAL PRACTICES
Which of these environmental practices will you commit to executing at your event/program?
Use of recyclable materials - banners, paper, etc., Encourage use of bicycles, buses, shuttles, carpools, walking or public transit to
event, Recycling required in all areas of event, Use eco-friendly serving utensils (compostable or recyclable), Ban styrofoam, not
allowed within town limits, Provide water bottle filling stations
Please describe your commitment to environmental sustainability and detail measures that will be taken during
your event to ensure minimal environmental impact and sustainable best practices.
Bravo! Vail is committed to environmental sustainability at each venue it uses to present concerts. For all events, Bravo! Vail
promotes public transportation options to ticket buyers, uses recyclable materials, and coordinates with venue management and
concessions/caterers to encourage recycling and the use of reusable resources. Bravo! Vail also includes messaging in our
program book and other collateral to encourage sustainable practices. Program books left behind after concerts are gathered,
saved, and redistributed at future performances.
September 21, 2021 - Page 115 of 340
EVENT/PROGRAM INFORMATION
Number of participants (athletes, artists, exhibitors, etc.) anticipated
400
Number of volunteers needed
100
Number of event/program staff
40
Estimate of total number of spectators/attendees anticipated
55,000
Estimate the number of destination guests from within Colorado, with a focus on the Front Range that your
event/program will bring to Vail
26,500
Estimate the number of destination guests from outside Colorado your event/program will bring to Vail
27,500
Estimate the number of international guests your event/program will bring to Vail
1,000
How will your event/program increase sales tax in Vail?
Bravo! Vail programs world-class orchestras and guest artists as part of its six-week annual Festival, attracting visitors and
participating musicians from around the country and the world to Vail. These visitors spend an average of four nights in local
lodging, in addition to expenditures on dining, groceries, parking, shopping, and other recreational activities. All of these activities
produce direct tax revenue for the Town of Vail. In 2019, for example, Bravo! Vail visitors and participants generated an
estimated $490,000 in tax revenue.
Brand Fit: How will your event or program support the mission and vision of the Vail Town Council?
The Bravo! Vail Music Festival has been a key arts and community leader in the Town of Vail for 34 years, providing social,
financial, and cultural benefits each year that contribute to a vibrant, healthy community. The Festival supports the mission and
vision of the Vail Town Council by offering Vail citizens and guests a six-week classical music festival, presenting four world-class
orchestras, musicians, and chamber music ensembles that collectively can only be experienced in the Town of Vail. The Bravo!
Vail Music Festival is the only summer residency of the New York Philharmonic, Philadelphia Orchestra, and Dallas Symphony
Orchestra, and the addition of an international chamber orchestra offers Vail residents and visitors an added international cultural
experience. Celebrated musicians and composers such as Joshua Bell, Yo-Yo Ma, Anne-Sophie Mutter, Yefim Bronfman, Hillary
Hahn, Edgar Meyer, and more grace the Festival stages each year, alongside some of the best chamber ensembles in the world.
Bravo! Vail also programs family concerts, Bravo! Vail After Dark concerts, Little Listener at the Library concerts, and other
events to appeal to families and new and younger audiences. These rich cultural offerings provide Town of Vail residents and
visitors with experiences found only at a premier international mountain resort community.
Brand Fit: How will your event or program support the Vail brand identity?
The Bravo! Vail Music Festival supports the Town of Vail’s brand identity by strengthening cultural tourism in the summer. While
the Town of Vail is best known for its winter activities, the prominence of Bravo! Vail’s orchestras, guest artists, and programming
has solidified Town of Vail’s reputation as an international cultural destination. Press coverage of the Festival has only amplified
this message, appearing in the New York Times, NPR, United Hemispheres Magazine, BBC Music Magazine, Dallas Morning News,
Gramophone, and CBS Denver, among many other outlets.
The Festival brings in a highly sought-after demographic and mix of in-state and out-of-state visitors from across the country and
the world. In 2019, 72 percent of out-of-town audience members said attending Bravo! Vail was a primary reason for their visit. In
tandem with attracting these visitors, Bravo! Vail also enriches the cultural life of the Town of Vail and its residents by providing
connections to world-renowned artists and musical experiences that can only be found in Vail.
Beginning in 2021, Bravo! Vail will also monetize live streaming for select performances, amplifying the Festival’s reach and the
Town of Vail’s international brand identity. The 2020 reimagined Festival performances were available to stream for free due to
COVID-19 restrictions. These resulted in 6,500 live stream views from 28 countries and all 50 states. Each summer the Festival
brings in an acclaimed team of filmmakers to create cinema-quality short concert films and live streams. These films highlight not
only the music and artists, but also the incredible beauty of Vail itself.
September 21, 2021 - Page 116 of 340
Community Enrichment: How will your event/program attract target markets of both visitors and community
members?
The Bravo! Vail Music Festival will target both visitors and community members through an integrated marketing campaign
incorporating local, regional, national, and international efforts. Strategies include a mix of billboards; data-driven digital
marketing, such as targeted emails, social media, SEO optimization, and retargeting; print, radio, and TV advertising; and earned
press coverage. Bravo! Vail has also elevated its social media presence through all platforms and has incorporated Facebook Live
videos, Instagram takeovers by visiting artists, a dedicated YouTube Channel, and other strategies to drive engagement and
attract audiences.
Bravo! Vail will incorporate its concierge program with 43 guest properties and area hotels, encouraging concierges to purchase
tickets for guests and recommend Bravo! Vail events. Staff provide each property with a packet of information prior to the Festival
and visit the properties regularly throughout the summer to offer updates and incentives. Rack cards are distributed at these
locations throughout the year to encourage visitors to return in the summer months for the Festival.
Growth Potential: How will the event/program deliver fresh content? (Fresh content means new programming,
entertainers, adding additional days and activities.)
Following Bravo! Vail’s artistic strategic plan, the Festival makes programming decisions that support sustainability, relevance,
growth, and artistic excellence. Each year Anne-Marie McDermott and artistic staff work closely with the resident orchestras to
determine guest artists and programming that bring audiences something new and exciting every Festival year.
While Bravo! Vail is still in the process of programming the 2022 Festival, a major highlight will be the first full year of the New
Works Symphonic Commissioning Project. As part of this project, the New York Philharmonic, The Philadelphia Orchestra, and the
Dallas Symphony Orchestra will each premiere a Bravo! Vail-commissioned work by a living composer for the next five years, with
a focus on composers from underrepresented backgrounds. Selected composers will come to the Festival for the premiere and
participate in Bravo! Vail’s education and engagement opportunities. Currently, African American composer Valerie Coleman has
been commissioned for a work with The Philadelphia Orchestra in 2022. Composers Katherine Balch (Dallas Symphony) and Carlos
Simon (New York Philharmonic) are under strong consideration for the other commissions.
In addition, the popular Bravo! After Dark and Classically Uncorked Series will be back in 2022 after a two-year hiatus due to
anticipated COVID-19 restrictions and cancellations.
Growth Potential: How will the event/program promote an atmosphere of vitality, fun and celebration?
The Bravo! Vail Music Festival is at its core a social event providing once-in-a-lifetime experiences. Friends and families listen to
exhilarating, high-quality classical music together at a variety of venues around the Town of Vail. Orchestra concerts at the Gerald
R. Ford Amphitheater provide audiences with a beautiful backdrop of the Rocky Mountains. Many attendees bring picnics or
purchase concessions to enjoy while lounging on the lawn in chairs or on a blanket. The Bravo! After Dark series at Vail’s
Shakedown Bar and the Chamber Music Series at the Donovan Pavilion provide a fun, casual atmosphere, while Classically
Uncorked and Soiree concerts are sophisticated and convivial. Each year Bravo! Vail aims to capture audience members’
experiences at unique venues around the community in its marketing and promotional efforts.
Growth Potential: How will the event or program achieve recognition and drive participation?
Through a combination of strategic marketing; media coverage and partnerships; performance streaming options; local concierge
programs; and word-of-mouth of marketing, as indicated by consistently high NPS scores, Bravo! Vail will continue to achieve
recognition and drive participation to the Festival.
In addition, Bravo! Vail is launching an acquisition marketing campaign in the coming year, targeting new and younger audiences.
Components of this plan will include market research; cultivation of first-time ticket buyers; focus on locals and Front Range
audiences; and leveraging local partnerships to expand the Festival’s marketing reach.
Furthermore, Bravo! Vail’s new app – launched in 2021 – provides a new channel for promoting attendance, offering in-app ticket
purchases, and featuring local partners in the lodging and food and beverage industries.
September 21, 2021 - Page 117 of 340
Marketing Strength: What is the potential for the event/program to leverage media exposure and attract
sponsorship support?
The New Works Symphonic Commissioning Project has the potential for national and regional media exposure, as does the
participation of world-renowned guest artists and programming of adventurous or unique performances.
That level of media exposure often attracts and elevates sponsorship support. Bravo! Vail is committed to developing a deeper
partnership with current sponsors, such as LIV Sotheby’s, Alpine Bank, First Bank, and Slifer, Smith, & Frampton. It is also focusing
on the Front Range for an expansion in corporate partnerships and sponsorships, identifying opportunities with national
corporations and luxury brands. In 2019, 34 percent of the Festival’s total audience came from the Front Range, and Bravo! Vail’s
audiences make up a desirable demographic and potential market for these businesses. Potential new sponsorships for 2022
include Northern Trust, State Farm, Innovest, Keller Williams, Winston Art Group, and more.
Potential: How will the event or program enhance Leadership Skills: locally, nationally and internationally?
Each summer, Bravo! Vail selects accomplished college students with a desire to pursue careers in arts management for its
internship program. These interns from around the country develop skills in fundraising, marketing, education program
management, sound engineering, operations, and more. They also have opportunities to interact with arts management
professionals from both Bravo! Vail and the resident orchestras. Interns often go on to prestigious jobs in the arts management
field. In addition, Bravo! Vail is now a part of CareerWise Colorado, which offers three-year youth apprenticeships and aligns
education with workforce development in Colorado. Bravo! Vail’s first apprentice begins prior to the 2021 Festival.
Artistically, Bravo! Vail selects two early career ensembles as Chamber Musicians-in-Residence and two Piano Fellows each
summer. Both groups of participants benefit from performing, teaching, and learning throughout the Vail community, in
collaboration with Artistic Director Anne-Marie McDermott and other renowned Festival musicians. These young musicians gain
invaluable training and performance skills, which they can apply throughout the rest of their performing careers.
Community Enrichment: What is the lasting community involvement opportunity and/or lasting community benefit
of the event or program?
For 34 years, Bravo! Vail has provided a beloved summer activity for the entire community. The Festival brings together family
and friends to enjoy the very best of classical music and musicians right in their very own backyard, creating a lasting sense of
unity and community pride. More than 100 local volunteers offer their time and talent to make sure the Festival runs smoothly,
and thousands of local residents and visitors experience world-class performances and artistic experiences that can be found
nowhere else but in the Town of Vail.
The incredible musicians that grace Bravo! Vail’s stages each year become part of the local community. They perform Little
Listeners programs at local libraries; Bravo! Vail After Dark concerts at the Shakedown Bar; Chamber Concert Series at the
Donovan Pavilion; Inside the Music series at Vail Chapel; community and family concerts at venues across Eagle County; and
special concerts for community partners, including Roundup River Ranch, Walking Mountains Science Center, and Eagle County
Public Health.
Bravo! Vail also takes an active role in music education for both children and adults that will have a lasting impact on the Vail
community. More than half of all Festival programs are free, providing unique perspectives; learning opportunities; and access to
music, regardless of socioeconomic circumstance.
During the school year, Bravo! Vail provides after-school violin and piano instruction in the underserved Lake and Eagle County
school districts through the Music Makers Haciendo Música program. Due to the lack of consistent music education in these
districts, this program fulfills a significant need. Without it, most students would go without any music classes until middle school,
bypassing the opportunity to learn an instrument and reap the well-documented developmental benefits of music instruction at an
early age. Bravo! Vail is doing its part through this program to ensure local students, who are the future of our community, have a
well-rounded education and develop a lifelong appreciation for the arts.
How will the event or program leverage media and attract donor and sponsorship support?
In 2019, Bravo! Vail engaged New York public relations firm 8VA Music Consultancy to leverage regional, national, and
international media coverage for the Festival, and they have had success. Recent coverage includes features in United
Hemispheres magazine, Musical America, Symphony Magazine, Chamber Music America, and Strings Magazine, in addition to
secured coverage of opening night for the 2022 Festival by CBS Denver. Alongside this, Bravo! Vail has strategic media
partnerships, such as that with Colorado Public Radio, reaching key funding markets directly.
Both media partnerships and earned media coverage result in greater visibility for the Bravo! Vail Music Festival, attracting
prospective donor and sponsorship support.
EVENT ECONOMIC IMPACT
September 21, 2021 - Page 118 of 340
Potential benefits to the Town of Vail - Estimate number of room nights for your event or program.
14,760
Potential benefits to the Town of Vail - Potential benefits to the Town of Vail - Estimate increased spending
generated by your event or program.
$13,568,000
Example: Increased spend by attendees in restaurants, shops, lodging or activities.
Potential benefits to the Town of Vail - What estimated return on investment (ROI) in dollars should the Town of
Vail expect?
$42,405,000
ROI in this case refers to for each dollar the event/program is funded, how many dollars will be received by the Town of Vail from event impact.)
Example: Estimated ROI - Formula: # of attendees x total average spending = $ (2000 attendees) x ($240 daily spend ) = $480,000
Explanation of how you will direct prospective attendees to book lodging within the Town of Vail and a description
of how you will track the number of lodging nights generated. REMINDER: Per the CSE funding agreement, the
event producer is REQUIRED to direct attendees to book in Town of Vail hotels and lodges.
The Bravo! Vail Music Festival is launching an app this year, giving additional opportunities to cross-promote Town of Vail hotels
and lodges. In addition, the Bravo! Vail website features local lodging partners under the “Plan Your Visit” tab, and local hotel
partners are featured in email blasts leading up to the Festival, reaching more than 20,000 subscribers. The number of lodging
nights is calculated based on the assessment of a third-party marketing research firm.
BUDGET
Please provide a detailed estimated event/program budget, including anticipated revenues and expenses.
Are your books audited?
Yes
September 21, 2021 - Page 119 of 340
Describe how you will use the funds requested?
The Bravo! Vail Music Festival will use the funds to underwrite components of the 2022 Festival with the most national and
international appeal, garnering increased attendance and media coverage that will directly benefit the Town of Vail, in addition to
Festival education and engagement programs that will continue to support the community:
*New York Philharmonic ($105,000 request): A resident orchestra with the Bravo! Vail Music Festival since 2003, the New York
Philharmonic plays a leading cultural role in New York City, the United States, and the world. Each season the Orchestra connects
with 50 million music lovers through live concerts in New York and globally; international broadcasts; recordings; and education
programs. Jaap van Zweden, the orchestra’s 26th Music Director, will return in 2022 to premiere a work by a New Works
Symphonic Commissioning Project composer, in addition to engaging world-renowned guest artists and performing captivating
repertoire.
*The Philadelphia Orchestra ($95,000 request): A resident orchestra with the Bravo! Vail Music Festival since 2007, The
Philadelphia Orchestra is one of the world’s preeminent orchestras. It strives to share the transformative power of music with the
widest possible audience, and to create joy, connection, and excitement through music in the Philadelphia region, across the
country, and around the world. Music Director Yannick Nézet-Séguin will join the 2022 Festival to premiere a work by Valerie
Coleman, a New Works Symphonic Commissioning Project composer, in addition to engaging high-profile guest artists and a range
of exciting programming.
*International Chamber Orchestra (TBD) ($90,000): In 2016, Bravo! Vail began incorporating a rotating international chamber
music ensemble to the Bravo! Vail roster, engaging Academy of St. Martin in the Fields, Chamber Orchestra Vienna Berlin, and
Chamber Orchestra of Europe. For the 2021 Festival, the St. Paul Chamber Orchestra replaced the Academy of St. Martin in the
Fields due to COVID-19-related travel restrictions. The international chamber orchestra is not yet determined for 2022, but the
selection will be an ensemble of high international musical stature.
*New Works Symphonic Commissioning Project ($40,000): The 2022 Festival will present the first full year of the New Works
Symphonic Commissioning Project. As part of this project, the New York Philharmonic, The Philadelphia Orchestra, and the Dallas
Symphony Orchestra will each premiere a Bravo! Vail-commissioned work by a living composer for the next five years, with a
focus on composers from underrepresented backgrounds. Selected composers will come to the Festival for the premiere and
participate in Bravo! Vail’s education and engagement opportunities. Currently, African American composer Valerie Coleman has
been commissioned for a work with The Philadelphia Orchestra in 2022. Composers Katherine Balch (Dallas Symphony Orchestra)
and Carlos Simon (New York Philharmonic) are under strong consideration for the other commissions.
*Education and Engagement Programs ($25,000): Supported by Town of Vail in 2021, Bravo! Vail’s education and engagement
programs give access and exposure to the arts by removing barriers and creating entry points to music. More than half of all
Festival concerts each summer are free, providing opportunities for anyone to enjoy classical music of the highest quality,
regardless of financial circumstance. These concerts include Little Listeners at the Library, Community Chamber Music, Family,
Music Box, and Inside the Music concerts. In addition, Bravo! Vail provides special concerts for community partners, including
Roundup River Ranch, Walking Mountains Science Center, and Eagle County Public Health. During the Festival, Bravo! Vail also
conducts a four-day intensive violin and piano camp for advanced students participating in the year-round Music Makers Haciendo
Música program.
Bravo! Vail requests an increase in funding from the Town of Vail to help cover increased Festival expenses. Each year, it costs
more to bring these high-caliber orchestras and musicians to Vail. After canceling the 2020 Festival and experiencing a 98 percent
drop in earned revenue, we appreciate your consideration of this increased request to help ensure Bravo! Vail remains a premier
classical music festival and a source of pride for the Vail community.
Please upload event/program/organization budget.
2022 Budget Summary-v3.xlsx
Who currently funds the event/program?
Many generous individual donors and family foundations fund the Bravo! Vail Music Festival, in addition to the Town of Vail, Berry
Charitable Foundation, the Sturm Family and ANB Bank, LIV Sotheby’s International Realty, Alpine Bank, US Bank, US Bank
Foundation, Colorado Creative Industries, Sidney E. Frank Foundation, Slifer, Smith & Frampton, Slifer, Smith & Frampton
Foundation, Vail Rotary Club, Town of Gypsum, Wall Street Insurance, First Bank, and many more.
Who currently funds your organization?
Many generous individual donors and family foundations fund the Bravo! Vail Music Festival, in addition to the Town of Vail, Berry
Charitable Foundation, the Sturm Family and ANB Bank, LIV Sotheby’s International Realty, Alpine Bank, US Bank, US Bank
Foundation, Colorado Creative Industries, Sidney E. Frank Foundation, Slifer, Smith & Frampton, Slifer, Smith & Frampton
Foundation, Vail Rotary Club, Town of Gypsum, Wall Street Insurance, First Bank, and many more.
September 21, 2021 - Page 120 of 340
What percentage % of the total event budget is being requested to fund?
4
If the event/program is not funded at full request, how will the event change with a lower funding allocation?
Bravo! Vail Music Festival maintains excellent fiscal health, in part due to the invaluable support of the Town of Vail. If the Festival
is not funded at the full request, Bravo! Vail would prioritize activities and events to ensure its artistic excellence and experience
are not sacrificed. In addition, Bravo! Vail may need to utilize its full endowment interest distribution to cover the shortfall, instead
of reinvesting it into the endowment.
Should the Council decide not to support this event/program at all, will it still occur?
Yes
What dollar amount of the total event/program gross revenue do you expect the event itself to generate? (ticket
sales, merchandise, food and alcohol sales, etc.)
2,120,502
Do you intend to host the event or program in Vail beyond 2022?
Yes
MARKETING
Audience: Who is your audience? (You may choose more than one.)
First time visitors, Returning guests, Primary and Second Homeowners, Local residents
Activation: Detail in town/in village activation opportunities to promote your event or program. (Definition of
Activation: Create an expanded presence throughout the community and stimulate the participation of the
merchants, restaurants, bars and lodges.)
The Bravo! Vail Music Festival is launching an app this year, giving additional opportunities to cross-promote in-town/in-village
activation opportunities. Additionally, Bravo! Vail institutes a concierge program with 43 guest properties and area hotels,
encouraging concierges to purchase tickets for guests and recommend Bravo! Vail events. Staff provide each property with a
packet of information prior to the Festival and visit the properties regularly throughout the summer to offer updates and
incentives. Rack cards are distributed at these locations throughout the year to encourage visitors to return in the summer
months for the Festival. Bravo! Vail also places large-scale signage and banners at the roundabouts and on the covered bridge in
Vail Village, as well as on and inside local buses.
Lastly, the Bravo! Vail website features local lodging and food and beverage partners under the “Plan Your Visit” tab. These
partners are also featured in email blasts leading up to the Festival, reaching more than 20,000 subscribers.
Channels: Which of these channels will you utilize to promote your event or program? (You may select more than
one.)
Print - Local, Print - Regional, Print - National, Editorial, Radio, Television, Online Event Listings, E-newsletters, Web, Media
Plan/Public Relations, Grassroots, Facebook, Instagram, Twitter, Posters, Rack Cards, Event/Program App, Signage – Banners, etc,
Partnerships, Local Vail Businesses, Concierge Visits
SPONSORSHIPS & PARTNERSHIPS
1. What is the dollar $ amount of sponsorships and/or partnerships from other sources reflected in the
event/program budget?
$100,000
1a. What is the dollar $ amount of in-kind services or items provided from sponsors or partners?
$870,000
2. Please list your confirmed sponsors or partners.
To date, Fidelity and UBS The Caplan Group are confirmed as sponsors for the 2022 Festival. Bravo! Vail will begin actively
soliciting sponsors in the fall of 2022.
3. Please explain the potential for additional sponsorships or partners.
Bravo! Vail is committed to developing a deeper partnership with current sponsors, such as LIV Sotheby’s, Alpine Bank, First Bank,
and Slifer, Smith, & Frampton. It is also focusing on the Front Range for an expansion in corporate partnerships and sponsorships,
identifying opportunities with national corporations and luxury brands located in the Front Range. In 2019, 34 percent of its total
audience came from the Front Range, and Bravo! Vail’s audiences make up a desirable demographic and potential market for
these businesses. Potential new sponsorships for 2022 include Northern Trust, State Farm, Innovest, Keller Williams, Winston Art
Group, and more.
September 21, 2021 - Page 121 of 340
ADDITIONAL INFORMATION
Are there any other things you'd like to share with Council and staff that are not included in the application?
Bravo! Vail would like to express our sincere appreciation to the Town Council/Town of Vail for your invaluable support of our
Festival. After canceling the 2020 Festival and experiencing a 98 percent drop in earned revenue, we appreciate your
consideration of this increased request to help ensure Bravo! Vail remains a premier classical music festival and a source of pride
for the Vail community.
REQUIRED ATTACHMENTS
Organization rosters naming all officers, board of directors and respective positions as relevant
Bravo Board List.pdf
OPTIONAL ATTACHMENTS
List any URLs where additional information can be found, including photos, videos or other content relevant to your
application.
https://www.bravovail.org/press-room/ (Click on "Bravo in the News)
https://www.bravovail.org/look-listen/photo-galleries/
https://www.bravovail.org/look-listen/video-galleries/
Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding
Billboard Report.pdf
Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding
Digital Ads-2019.pdf
Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding
2019 Vail Lifestyle Magazine Winter Spread-December 2018.pdf
We encourage questions about the Council application to be sent via email to Martha Anderson - manderson@vailgov.com. Phone calls for further
discussion can be scheduled over email as well.
--->The "Save Draft" button below allows you to save your application and
come back to work on it again.
---> Your application has not been formally submitted until you navigate to
the Menu page and click "Submit Request". You will receive a confirmation
email once your application has been submitted.<---
Linked Form
cpierce@bravovail.org
Submission Date
06/30/2021
Submission Date
06/30/2021
2022 Annual Contribution: File Attachments
If applicable, please attach current State Department of Revenue Certificate with this application.
Bravo Colorado Certificate of Good Standing.pdf
Please upload event/program/organization budget.
2022 Budget Summary-v3.xlsx
Organization rosters naming all officers, board of directors and respective positions as relevant
Bravo Board List.pdf
Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding
Billboard Report.pdf
September 21, 2021 - Page 122 of 340
Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding
Digital Ads-2019.pdf
Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding
2019 Vail Lifestyle Magazine Winter Spread-December 2018.pdf
September 21, 2021 - Page 123 of 340
2022 Annual Contribution: National Repertory Orchestra Oceans of Possibilities/Océanos de
posibilidades set to Music - As p...
Town of Vail 2022 Annual Council Contribution Request
CONTRIBUTION POLICY
All contribution requests received by the Town of Vail will be processed in the following manner:
A. All requests must be submitted electronically. Incomplete applications and supplemental information will not be accepted. THE
TOWN COUNCIL WILL ONLY BE GIVEN YOUR COMPLETED APPLICATION FORMS. NO SUPPLEMENTAL INFORMATION WILL BE GIVEN
TO THE TOWN COUNCIL.
B. All applications for annual funding shall be completed and submitted by June 30th by 5:00 P.M.
C. The Town Council will evaluate the various proposals based on their direct benefit to the entire community of Vail, fulfillment of
the Town’s mission, and how this contribution will affect our resort community’s future health. The Town Council’s mission
statement reads: In order to be the premier international mountain resort community, we’re committed to growing a vibrant,
diverse economy and community, providing our citizens and guests with exceptional services and an abundance of recreational,
cultural and educational opportunities.
DISCLOSURE TO ALL APPLICANTS:
1. No money will be disbursed until March 1st, 2022.
2. Because of uncertainty of revenue estimates, please note the following possibilities:
a) Contribution funding may be reduced based on 2022 revenues.
b) The Town of Vail may choose to disburse funding in quarterly installments throughout 2022.
Special event funding will follow the CSE’s guideline of payment in thirds pending completion of CSE and Town of Vail
permitting requirements.
3. Notification of awards will be sent after the Council approves the final budget in December.
GENERAL INSTRUCTIONS:
All applications must be submitted by June 30th by 5:00 P.M. Any application received after that date will not be considered. Please complete all
fields in this application. No hard copies are accepted.
Email contact
asa@nromusic.org
What is the name of your organization?
National Repertory Orchestra
What category of funding are you applying for? (See definitions at www.vailgov.com/departments/finance/grant-
process)
Signature Events
Type of Funding Requested
Cash Funding Only
Amount of Cash Contribution Requested
$2,500
What is the name of your event or program?
Oceans of Possibilities/Océanos de posibilidades set to Music - As part of Vail Public Library Summer Reading Program
Is this a new event or program?
No
How much funding did you receive from the Town of Vail for 2021? (Please include total funding you received from
the CSE and Town Council)
$2,500
Will you also apply for 2022 funding from the CSE?
No
September 21, 2021 - Page 124 of 340
Proposed Event/Program Start Date
06/15/2021
Proposed Event/Program End Date
07/20/2021
Name of person completing the application
Asa Armstrong
Title of person completing the application
Director of Development
Provide name of person or entity to whom the funding check will be cut.
National Repertory Orchestra
Mailing Address Street
PO Box 6336
City
Breckenridge
State
Colorado
Zip Code
80424
Telephone number
970-453-5825 ext. 103
Email address
asa@nromusic.org
Event/program and/or organization website
nromusic.org
Number of years organization has been in business
61
Organization's Mission Statement
The National Repertory Orchestra is a preeminent intensive summer music festival creating diverse, thoughtful and socially
conscious musicians through experiential learning. We inspire young musicians to be great leaders in their communities while
Changing Lives Through Music!
Organization's Tax Status
Non-Profit (501C-3)
If applicable, please attach current State Department of Revenue Certificate with this application.
Certificate of Good Standing_2021.pdf
EVENT/PROGRAM DESCRIPTION
Is this a new or existing event/program in Vail?
Existing
How many years has the event or program been produced in Vail?
10
How does your request support item 1C of the Contribution Policy (See above)
The National Repertory Orchestra (NRO), Like the Town of Vail, is dedicated to provide the community with educational and
cultural experiences. For eight years the NRO has treated the youngest residents and visitors of Vail with a free family concert in
partnership with Bravo! Vail.
For the past year, to navigate the global pandemic and still offer free family friendly performances, the NRO has partnered with
Vail Public Library to offer two free interactive music performances each summer.
September 21, 2021 - Page 125 of 340
Please describe the location(s) of the event or program in previous years.
2011 - 2019 Gerald R. Ford Amphitheater
2020 - No performance due to global pandemic
2021 - Vail Public Library
Please provide a detailed description of the event/program and its activities.
The National Repertory Orchestra, in partnership with Vail Public Library will engage residents and visitors of Town of Vail through
music and story telling as part of the library's summer reading initiatives.
The educational and interactive music program at the library will combine music play with story telling and an interactive music
petting zoo.
The two programs will be scheduled on two Tuesday afternoons to allow visiting families to attend after a day of activities, and
local families to attend after work.
Do you plan to use Vail Recreation District Facilities?
No
If any of the event/program takes place outside of the Town of Vail, please explain where the event will take place
and why.
The National Repertory Orchestra is also partnering with Summit County Libraries (Breckenridge, Frisco and Silverthorne) to
deliver similar high-caliber music programming.
ENVIRONMENTAL PRACTICES
Which of these environmental practices will you commit to executing at your event/program?
Use of recyclable materials - banners, paper, etc., Remind guests to bring re-usable bags and water bottles, Encourage use of
bicycles, buses, shuttles, carpools, walking or public transit to event, Enforce no idling policy for staff and guests, Recycling
required in all areas of event, Ban styrofoam, not allowed within town limits, Provide water bottle filling stations, Provide secure
bike parking area
Please describe your commitment to environmental sustainability and detail measures that will be taken during
your event to ensure minimal environmental impact and sustainable best practices.
As educators the NRO is committed to environmental sustainability and fostering a generation that is kind to each other, the
earth and them-self. Leading by example the NRO musicians will encourage and bring their own water bottles to the program.
Use of bicycles, shuttles, carpooling, walking or public transportation and recycling will also be encouraged.
EVENT/PROGRAM INFORMATION
Number of participants (athletes, artists, exhibitors, etc.) anticipated
8
Number of volunteers needed
0
Number of event/program staff
12
Estimate of total number of spectators/attendees anticipated
120
Estimate the number of destination guests from within Colorado, with a focus on the Front Range that your
event/program will bring to Vail
70
Estimate the number of destination guests from outside Colorado your event/program will bring to Vail
40
Estimate the number of international guests your event/program will bring to Vail
10
September 21, 2021 - Page 126 of 340
How will your event/program increase sales tax in Vail?
The family friendly program is an opportunity for local and visiting families to combine inspiring educational programming with
unique dining and shopping experiences prior or post each performance.
Brand Fit: How will your event or program support the mission and vision of the Vail Town Council?
The NRO is one of the top music festivals in the world. The acclaimed music program conducts a nation-wide audition tour each
year, with nearly 1,000 applicants to fill 89-coveted orchestra positions with the best and brightest young professional musicians
in the world. Today you can find NRO alumni on virtually every professional orchestra in the country. The NRO share the vision
and the mission of Vail's Town Council to provide cultural and educational opportunities to create vibrant communities through the
universal language of music.
Brand Fit: How will your event or program support the Vail brand identity?
The NRO is a breath of fresh air in the classical music world. All NRO musicians receive extensive training in Education and
Community Engagement as part of the summer festival curriculum. The musicians passion for music shines through in every
performance and is sure to animate Town of Vail with classical music performances suitable for all ages.
Community Enrichment: How will your event/program attract target markets of both visitors and community
members?
The engaging program will speak to all participants on some level, weather they are seasoned concert attendees or someone
discovering classical music for the first time.
Growth Potential: How will the event/program deliver fresh content? (Fresh content means new programming,
entertainers, adding additional days and activities.)
Each year the NRO invites 89 musicians to its summer festival. These young musicians are then mentored by professional
musicians, conductors and guest educators. Each year the bar is set a bit higher as the musicians receive training in Education
and Community Engagement to give vibrant, creative and engaging performances with a fresh new theme each year.
Growth Potential: How will the event/program promote an atmosphere of vitality, fun and celebration?
NRO's kids music performance are all about the joy of music. The goal is to engage all participants on some level through the
magic of music.
Growth Potential: How will the event or program achieve recognition and drive participation?
The NRO is a local organization with a global reach, known for educating the next generation of classical musicians. These
talented musicians are present and active in the community with quality bilingual programming for all ages and abilities.
Participation is driven by quality programming, marketing and by partnering with like-minded organizations.
Marketing Strength: What is the potential for the event/program to leverage media exposure and attract
sponsorship support?
The event has great potential for media exposure and sponsorship as it provides a cultural experience for our youngest music
enthusiasts and attracts both local and visiting families.
Potential: How will the event or program enhance Leadership Skills: locally, nationally and internationally?
The music component of the program contributes to the development of leadership skills by encouraging participants to take
ownership in the music making process, taking responsibility for both their own and the groups progress. To move the process
along, the NRO musicians inspire the young participants to take the lead during certain parts of the program. The result is, that
over time peer-to-peer lead teaching becomes a positive habit of helping others.
Community Enrichment: What is the lasting community involvement opportunity and/or lasting community benefit
of the event or program?
Today's classical music world is a vibrant melting pot of genres, ideas and creativity, always evolving. The NRO is at the forefront
of trends from withing the huge expanse of music with new innovative programs and performances.
How will the event or program leverage media and attract donor and sponsorship support?
The NRO musicians are members of a global music community and engaging with the local community can be incredible
beneficial to any educational organization. Support from Town of Vail demonstrates the value the Town places on educational
music programs connecting people through music. Town of Vail's support of the NRO demonstrates a commitment to the
residents and visitors of Vail. With grant support from Town of Vail the NRO is able to leverage funding from both local and
national funders.
EVENT ECONOMIC IMPACT
Potential benefits to the Town of Vail - Estimate number of room nights for your event or program.
40
September 21, 2021 - Page 127 of 340
Potential benefits to the Town of Vail - Potential benefits to the Town of Vail - Estimate increased spending
generated by your event or program.
$8,000
Example: Increased spend by attendees in restaurants, shops, lodging or activities.
Potential benefits to the Town of Vail - What estimated return on investment (ROI) in dollars should the Town of
Vail expect?
$12,000
ROI in this case refers to for each dollar the event/program is funded, how many dollars will be received by the Town of Vail from event impact.)
Example: Estimated ROI - Formula: # of attendees x total average spending = $ (2000 attendees) x ($240 daily spend ) = $480,000
Explanation of how you will direct prospective attendees to book lodging within the Town of Vail and a description
of how you will track the number of lodging nights generated. REMINDER: Per the CSE funding agreement, the
event producer is REQUIRED to direct attendees to book in Town of Vail hotels and lodges.
The NRO has been using Instant Encore since June of 2021, a classical music platform that enables artists and arts organization to
harness the power of technology to connect with their fans anywhere, anytime to share information about lodging and dining
opportunities in Vail.
The NRO is diligent in compiling both quantitative and qualitative date at each Community Engagement performance, this
information is then compiled in the organizations Impact Report and shared with funders and stakeholders annually.
BUDGET
Please provide a detailed estimated event/program budget, including anticipated revenues and expenses.
Are your books audited?
Yes
Describe how you will use the funds requested?
Funds requested from Town of Vail will support travel and performance expenses for the musicians. It will also purchase music
and marketing for the two performances.
Please upload event/program/organization budget.
TOV_NRO Program Budget_2022.pdf
Who currently funds the event/program?
Town of Vail and Leauge of American Orchestras
Who currently funds your organization?
FY20 (Most Recent completed FY): Individual donations accounted for 75% of our total revenue. Concert tickets account for 0% of
our total revenue (due to a canceled concert season). Special events account for 12% of our total revenue. Grants and
foundations account for 13% of our total revenue. Major grant sources include Breckenridge Grand Vacations, Federal Funding
(PPP), League of American Orchestras, The Summit Foundation, Town of Breckenridge, Town of Silverthorne, and Vail Resorts
EpicPromise.
What percentage % of the total event budget is being requested to fund?
41
If the event/program is not funded at full request, how will the event change with a lower funding allocation?
There are very few areas where program cuts can be made. Unfortunately the cut would impact the marketing component of the
budget.
Should the Council decide not to support this event/program at all, will it still occur?
Yes
What dollar amount of the total event/program gross revenue do you expect the event itself to generate? (ticket
sales, merchandise, food and alcohol sales, etc.)
0
September 21, 2021 - Page 128 of 340
Do you intend to host the event or program in Vail beyond 2022?
Yes
MARKETING
Audience: Who is your audience? (You may choose more than one.)
First time visitors, Returning guests, Primary and Second Homeowners, Local residents
Activation: Detail in town/in village activation opportunities to promote your event or program. (Definition of
Activation: Create an expanded presence throughout the community and stimulate the participation of the
merchants, restaurants, bars and lodges.)
The National Repertory Orchestra is partnering with Vail Public Library to promote the music program to Vail residents and visiting
guests.
The program is part of NRO's Music For Everyone initiative, promoting free Community Engagement events both locally and state-
wide through social media, digital listing and in print.
Channels: Which of these channels will you utilize to promote your event or program? (You may select more than
one.)
Print - Local, Online Event Listings, E-newsletters, Web, Media Plan/Public Relations, Grassroots, Facebook, Instagram, Twitter,
Posters, Co-promotions, Partnerships
SPONSORSHIPS & PARTNERSHIPS
1. What is the dollar $ amount of sponsorships and/or partnerships from other sources reflected in the
event/program budget?
$3,500
1a. What is the dollar $ amount of in-kind services or items provided from sponsors or partners?
$1,740
2. Please list your confirmed sponsors or partners.
League of American Orchestras
3. Please explain the potential for additional sponsorships or partners.
The NRO has a well established Education and Community Engagement program. This program is funded in-part by League of
American Orchestras. Oceans of Possibilities – Océanos de posibilidades set to music is part of this program, attracting nation-
wide exposure to a wide range of sponsors and partners.
ADDITIONAL INFORMATION
Are there any other things you'd like to share with Council and staff that are not included in the application?
The National Repertory Orchestra is excited to perform at and in partnership with Vail Public Library from 4:00 PM - 5:00 PM on
Tuesday, June 13 and Friday, July 30, 2021.
REQUIRED ATTACHMENTS
Organization rosters naming all officers, board of directors and respective positions as relevant
Board of Trustees 2021.pdf
OPTIONAL ATTACHMENTS
List any URLs where additional information can be found, including photos, videos or other content relevant to your
application.
https://issuu.com/nromusic/docs/nro_2021_program_web
https://issuu.com/nromusic/docs/impact_report_2020_final/6
Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding
NRO_VIdeo_2020_2.mov
September 21, 2021 - Page 129 of 340
Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding
1594928488138.jpg
Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding
Cvek_NRO_vail-7843.jpg
We encourage questions about the Council application to be sent via email to Martha Anderson - manderson@vailgov.com. Phone calls for further
discussion can be scheduled over email as well.
--->The "Save Draft" button below allows you to save your application and
come back to work on it again.
---> Your application has not been formally submitted until you navigate to
the Menu page and click "Submit Request". You will receive a confirmation
email once your application has been submitted.<---
Linked Form
asa@nromusic.org
Submission Date
06/30/2021
Submission Date
06/30/2021
2022 Annual Contribution: File Attachments
If applicable, please attach current State Department of Revenue Certificate with this application.
Certificate of Good Standing_2021.pdf
Please upload event/program/organization budget.
TOV_NRO Program Budget_2022.pdf
Organization rosters naming all officers, board of directors and respective positions as relevant
Board of Trustees 2021.pdf
Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding
NRO_VIdeo_2020_2.mov
Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding
1594928488138.jpg
Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding
Cvek_NRO_vail-7843.jpg
September 21, 2021 - Page 130 of 340
2022 Annual Contribution: Vail Jazz Foundation Vail Jazz Festival
Town of Vail 2022 Annual Council Contribution Request
CONTRIBUTION POLICY
All contribution requests received by the Town of Vail will be processed in the following manner:
A. All requests must be submitted electronically. Incomplete applications and supplemental information will not be accepted. THE
TOWN COUNCIL WILL ONLY BE GIVEN YOUR COMPLETED APPLICATION FORMS. NO SUPPLEMENTAL INFORMATION WILL BE GIVEN
TO THE TOWN COUNCIL.
B. All applications for annual funding shall be completed and submitted by June 30th by 5:00 P.M.
C. The Town Council will evaluate the various proposals based on their direct benefit to the entire community of Vail, fulfillment of
the Town’s mission, and how this contribution will affect our resort community’s future health. The Town Council’s mission
statement reads: In order to be the premier international mountain resort community, we’re committed to growing a vibrant,
diverse economy and community, providing our citizens and guests with exceptional services and an abundance of recreational,
cultural and educational opportunities.
DISCLOSURE TO ALL APPLICANTS:
1. No money will be disbursed until March 1st, 2022.
2. Because of uncertainty of revenue estimates, please note the following possibilities:
a) Contribution funding may be reduced based on 2022 revenues.
b) The Town of Vail may choose to disburse funding in quarterly installments throughout 2022.
Special event funding will follow the CSE’s guideline of payment in thirds pending completion of CSE and Town of Vail
permitting requirements.
3. Notification of awards will be sent after the Council approves the final budget in December.
GENERAL INSTRUCTIONS:
All applications must be submitted by June 30th by 5:00 P.M. Any application received after that date will not be considered. Please complete all
fields in this application. No hard copies are accepted.
Email contact
amanda@vailjazz.org
What is the name of your organization?
Vail Jazz Foundation
What category of funding are you applying for? (See definitions at www.vailgov.com/departments/finance/grant-
process)
Signature Events
Type of Funding Requested
Cash and In-kind
Amount of Cash Contribution Requested
$100,000
In-Kind Contribution Requested
(4) Donavon Pavilion Rentals
What is the name of your event or program?
Vail Jazz Festival
Is this a new event or program?
No
How much funding did you receive from the Town of Vail for 2021? (Please include total funding you received from
the CSE and Town Council)
$85,000
September 21, 2021 - Page 131 of 340
Will you also apply for 2022 funding from the CSE?
No
Proposed Event/Program Start Date
07/07/2022
Proposed Event/Program End Date
09/12/2022
Name of person completing the application
Amanda Blevins
Title of person completing the application
Executive Director
Provide name of person or entity to whom the funding check will be cut.
Vail Jazz Foundation, Inc.
Mailing Address Street
PO Box 3035
City
Vail
State
Colorado
Zip Code
81658
Telephone number
9704796146
Email address
amanda@vailjazz.org
Event/program and/or organization website
vailjazz.org
Number of years organization has been in business
28
Organization's Mission Statement
To perpetuate jazz music through the presentation of jazz performances and educational programs.
Organization's Tax Status
Non-Profit (501C-3)
If applicable, please attach current State Department of Revenue Certificate with this application.
CERT_GS_D 21.pdf
EVENT/PROGRAM DESCRIPTION
Is this a new or existing event/program in Vail?
Existing
How many years has the event or program been produced in Vail?
28
How does your request support item 1C of the Contribution Policy (See above)
Vail Jazz serves a diverse community of full-time residents, part-time residents and visiting families that hail from all over the
globe to enjoy music in a premier international mountain resort. In a community that is saturated with world-class live music and
non-profit work, Vail Jazz has a large, dedicated and passionate group of followers that spans socio-economic status and
geographic boundary in Eagle County and beyond bound the exceptional programming and services the Vail Jazz Festival
provides year after year. Vail Jazz remains committed to hosting events that enhance the cultural environment of Vail while
embracing the community and diversity among our audience.
September 21, 2021 - Page 132 of 340
Please describe the location(s) of the event or program in previous years.
The Vail Jazz Festival is a 10-week program that brings the best talent in the jazz world to the ultimate summer. The 2021 festival
consists of four distinctive series that run from July – September: Vail Jazz @ Vail Square, Vail Jazz @ Solaris, the Vail Jazz Party
and the Vail Jazz Workshop. With over 39 performances and a diverse lineup of artists, we plan on filling the streets of Vail with
the sounds of swing, salsa, blues, Latin, bebop, the American Songbook, and more!
Vail Jazz Party (11 sessions between Thursday and Monday, Labor Day Weekend 2021)
The Vail Jazz Party features a jam-packed lineup of more than 35 of jazz music’s finest groups and soloists. Spanning 5 days over
Labor Day weekend, the Vail Jazz Party brings together classic jazz and contemporary sounds of the genre. This component of
our annual festival is a destination event and has been expanded to include a Sunday performance in the Gerald R. Ford
Amphitheater for the extraordinarily popular Niki Haris’ Gospel Prayer Meetin’.
Vail Jazz @ Vail Square (8 performances on Thursday evenings mid-July through the end of August 2021)
The Jazz Tent at Vail Square in the heart of Lionshead bursts at the seams during our high-energy Thursday night performances.
Those unable to purchase tickets for these shows will be able to dine in Vail Square and enjoy the sounds of jazz.
Jazz @ Solaris is our new addition in 2021. This is a free community event which opens with a regional student band showcase,
and headlines with a diverse group of Colorado artists. We plan to see between 500-750 participants at each of these 8 events
from July through August on Sunday evenings after the farmers market. The idea behind this series was to not only provide a free
event, but to give out of town guests a reason to stay in the village, enjoy our show, dine with our local F+B, and stay overnight
instead of heading down in the summer traffic after the conclusion of farmers market.
Please provide a detailed description of the event/program and its activities.
We are back from the pandemic precipice…and thrilled to present a joyous summer of jazz running from early July through Labor
Day.
We are very excited to kick-off the 2022 festival at our new home in the heart of Vail Village, the Solaris Plaza, where you’ll find
FREE Sunday evening performances from July through August.
On Thursday nights we’ll return to the jazz tent in Lionshead for Vail Jazz @ Vail Square featuring some of the hottest, headliner
artists touring today. We offer this programming every Thursday evening from July through Labor Day.
We plan to bring back our Club series, which we are currently seeking a new home. Vail Jazz partners with a restaurant to
transform the space into a jazz club Wednesday evenings from July through Labor Day. In past years, we have had great success
combining a minimum F+B order with our sponsor venue, in addition to hotel accommodations, and ticket revenues. This series
engages patrons and entices them to stay for the encore jazz presentation the following day in Lionshead village.
The festivities will culminate over Labor Day weekend with our signature event, the Vail Jazz Party: five days of non-stop jazz,
including the perennially popular Niki Harris’ Gospel Prayer Meetin’ on Sunday morning at the Gerald R. Ford Amphitheater.
Believe me you won’t want to miss a minute!
In all, we will present over 150 musicians performing music that is certain to lift your spirits, gladden your hearts, and remind
each of us how fortunate we are to enjoy great live jazz, wrapped in the magnificent mountain beauty of Vail.
Educational programs are a central focus of Vail Jazz. Vail Jazz Goes to School initiative will return in 2022 to 4th and 5th graders
in the Vail Valley. In addition to teaching youngsters the basics of jazz, we also are very pleased to be able to feature many up-
and-coming jazz musicians as part of our Colorado Student Band Showcase…check them out at select performances of Vail Jazz @
Solaris.
We’ll conclude the summer’s educational programs when 12 of the country’s most dedicated and gifted high school jazz
musicians arrive in Vail to participate in our award-winning Vail Jazz Workshop, now in its 27th year. Students participants are
recruited from all over the nation, and continue to be a patron favorite and one of the largest opportunities for expanded
audience reach outside of the state.
Do you plan to use Vail Recreation District Facilities?
No
If any of the event/program takes place outside of the Town of Vail, please explain where the event will take place
and why.
All event programming take place in Vail. The educational series are both national and regional in reach.
ENVIRONMENTAL PRACTICES
September 21, 2021 - Page 133 of 340
Which of these environmental practices will you commit to executing at your event/program?
Use of recyclable materials - banners, paper, etc., Ban use of plastic bags, Remind guests to bring re-usable bags and water
bottles, Encourage use of bicycles, buses, shuttles, carpools, walking or public transit to event, Enforce no idling policy for staff
and guests, Recycling required in all areas of event, Wastewater will be properly disposed of, Use eco-friendly serving utensils
(compostable or recyclable), Ban styrofoam, not allowed within town limits, Provide secure bike parking area
Please describe your commitment to environmental sustainability and detail measures that will be taken during
your event to ensure minimal environmental impact and sustainable best practices.
Vail Jazz is committed to reducing our environmental impact, and also encourages our patrons and staff to do all that they can to
reduce their footprint. We have continued to work towards reducing printed materials, cutting our program book distribution from
16,000 quantity to 6,500 this year- encouraging our guests to reuse and recycle those print materials instead of always picking
up a new one, and to also use our brand new website as resource instead of printed materials, banners and advertising. We no
longer allow "print at home tickets", and scan directly from smart devices for event entry. We also use energy efficient lighting
sources, and IT equipment and continue to look for ways to improve our sustainability practices.
EVENT/PROGRAM INFORMATION
Number of participants (athletes, artists, exhibitors, etc.) anticipated
200
Number of volunteers needed
200
Number of event/program staff
16
Estimate of total number of spectators/attendees anticipated
13,880
Estimate the number of destination guests from within Colorado, with a focus on the Front Range that your
event/program will bring to Vail
5,900
Estimate the number of destination guests from outside Colorado your event/program will bring to Vail
5,400
Estimate the number of international guests your event/program will bring to Vail
2,500
How will your event/program increase sales tax in Vail?
1. Direct room bookings at hotel partners
2. Minimum F+B orders at select series with ticket purchase
3. Marketing geared towards spending more time in Vail, with a push to local sponsors and advertisers
4. Prioritize local vendors
5. Advertise specials across all marketing platforms to encourage sales revenue within the town
6. Strategic focus on delivering events on evenings that would encourage overnight stay in Vail
7. Vail Jazz works directly with local businesses to keep patrons in Vail and stimulate local economy.
8. Extending program offerings that appeal to a younger audience to drive family attendance across event platforms, translating
into more time and money investment per patron.
September 21, 2021 - Page 134 of 340
Brand Fit: How will your event or program support the mission and vision of the Vail Town Council?
With public awareness, community engagement and attendance at an all-time high, Vail Jazz will welcome back more than 14,000
attendees to a diverse presentation of events throughout the Vail Valley in the summer of 2022. The Vail brand sets an
expectation of unmatched experiences of world-class quality, and the Vail Jazz staff is aggressively working towards realizing this
goal each year with live performances and educational programs that inspire and entertain to that degree. With a vast array of
entertainment opportunities to choose from in the Vail Valley, Vail Jazz strives to set itself apart by providing spectacular listening
experiences in each of its venues, leaving guests with lasting memories of stunning jazz performances. These goals are entirely
constructed around the overarching premise of encouraging guests and attendees to return year after year to spend time in Vail.
The Vail Jazz Festival offers family-friendly programming to attract audiences with young children up to teenagers. Many local
families recognize Vail Jazz through growing up with the Vail Jazz Goes to School educational program and now are patrons of the
events, and visiting families recognize Vail for the summer for the variety of arts and outdoor activities on offer. Vail Jazz provides
a direct tie to the town/location and name recognition through the usage of Vail in all program names (Vail Jazz Festival, Vail Jazz
Party, Vail Jazz @ Vail Square, Vail Jazz @ Solaris, etc.). Vail Jazz works directly with local businesses to keep patrons in Vail and
stimulate local economy.
Brand Fit: How will your event or program support the Vail brand identity?
Family-friendly programming, with certain events offering discounted pricing for youth audiences
Returning out of town visitors to VJP
Driving room nights with musicians and patrons
Program naming (Vail Jazz Party, Vail Jazz Festival, Vail Jazz @ Vail Square, Vail Jazz @ Solaris) drives name recognition directly
associated with Vail as a town and location.
Community Enrichment: How will your event/program attract target markets of both visitors and community
members?
Vail Jazz is succeeding tremendously at emphasizing the remarkable diversity of jazz music from an artistic, geographic, social,
and historical perspective drawing a diverse group of fresh and returning followers. We encourage artists to share the context in
which their music has been created, and we produce specially-curated shows throughout the Vail Jazz Party over Labor Day
weekend called “multi-media tributes” where the political, social, economic and musical conditions of a specific geographic area
or time period are shared in congress with a musical performance. These shows are written and developed solely by the artists.
Sharing these performance series across video assets on YouTube, blogging, social media, TV outlets, and digital media tactics
helps engage an audience that is here now, and potential visitors before they get here, and continues to deliver the story to them
after they depart. Once you experience our festival, culture and community, you are reminded of those fond memories until you
return again the following year.
The Vail Jazz Festival provides family-friendly programming attractive to both visiting and local audiences, through a series of free
Sunday evening concerts, as well as discounted pricing for youth audiences for some performances. Through national recognition
of our festival and educational programming, Vail Jazz’s brand awareness has broad reach, drawing patrons from near and far.
The Labor Day weekend event draws repeat local and visiting audiences each year, most who purchase full five-day passes and
stay for the entirety of the event. The eight free Sunday evening performances throughout the summer are attractive to local
audiences, as well as the popular Gospel performance at the Ford Amphitheater.
Growth Potential: How will the event/program deliver fresh content? (Fresh content means new programming,
entertainers, adding additional days and activities.)
Vail Jazz is mobile! in 2022, we will plan to be in Solaris plaza for only the second time, we also plan to create a new venue
partnership for the highly anticipated return of the club series.
We are a nimble event producer and are constantly changing up our venues and events, while holding true to our foundational
series. Vail Jazz has a diverse artist programming approach, and is always invested in bringing the freshest and most celebrated
talent to the valley. Not to mention, we are always looking for ways to expand and enhance our reach to untapped demographics
through social media, virtual concerts, annual outreach, and enticing partnerships that can fit any household.
Growth Potential: How will the event/program promote an atmosphere of vitality, fun and celebration?
Whether it is one-of-a-kind jam sessions, Niki Haris’ famous Gospel Prayer Meetin’, the Wycliffe Gordon’s Funk Dance, or the
many other special offerings, the liveliness and energy of the performances presented encompass what Vail Jazz is all about. The
entire year is anchored on the idea that in-person memories are made through embracing the unique complexities of each
performance together and living in that moment, environment, and atmosphere. In addition to live activities, the expansion of
virtual programming throughout the calendar year will further drive enthusiasm and depth in a loyal community of brand
enthusiasts which will translate into stronger live event attendance and ability to grow programming back to pre-pandemic levels.
September 21, 2021 - Page 135 of 340
Growth Potential: How will the event or program achieve recognition and drive participation?
In the past 27 years, the Vail Jazz Festival has grown organically from its humble origins of a 3-day long weekend of jazz in 1995,
to a world famous annual jazz festival. Never losing sight of the goal of entertaining our patrons with passionate offerings of
music that feature some of the greatest living musicians on the jazz scene today, we pride ourselves in celebrating America’s
musical gift to the world – JAZZ in a very unique way. Our patrons have taken note, and with the launch of a brand new website
and virtual programming calendar the nation has access to our organization and we are already seeing the benefits. We will
continue to drive awareness to our award winning education workshop and Labor Day party, while encouraging attendees to
return year after year as an advocate for our organization and valley.
Marketing Strength: What is the potential for the event/program to leverage media exposure and attract
sponsorship support?
Vail Jazz is recognized as one of the preeminent jazz presenters in the nation, bringing the highest caliber of jazz performers to
Vail for truly unique and authentic jazz listening experiences. In 2022, our marketing budget will see an additional boost for
enhancements to our brand new website to streamline our storytelling, guest experience and virtual content. And we will engage
across national TV and digital campaigns making our audience reach hundreds of times larger than ticket buyers alone. This year
we will work to regain sponsorship attribution due to the cancellation of the summer 2020 festival, and delayed planning period
leading into the 2021 festival. We will work to grow our sponsor base outside of the regional market to exceed pre-pandemic
revenue marks.
Vail Jazz will take the 16,000 patrons in our database, segment into specific marketing groups, and deliver meaningful targeting
campaigns through a multitude of tactics to engage participation year round through our brand new Jazz interludes virtual
concert series. This has never been a focus in the past, and in 2020 using the start to this approach has seen significant gains in
areas that were expected to decrease more significantly due to lack of programming options available during the pandemic. This
virtual offering has been so successful that we have decided to continue the digital programming indefinitely.
Potential: How will the event or program enhance Leadership Skills: locally, nationally and internationally?
The Board of Directors is highly involved in all major decisions of the organization, composed of members who represent long-
time Vail residents, business owners, and major leaders in the local and national business community. Directors meet
independently with the full time staff regularly to discuss and reflect on important issues and the direction of the organization.
Within the Board, five committees exist: an Executive Committee, tasked with oversight of operations on behalf of the Board;
Strategic Planning Committee, planning the three-five year future of the organization; the Development Committee, tasked with
organizing and developing new fundraising, national sponsorship acquisition strategy, marketing and outreach ideas for the
organization; the Finance Committee, tasked to develop financial and operating metrics that will allow the Board to assess both
absolute and relative efficacy of expenditures related to effective programming growth; and the Marketing & Community
Engagement Committee, which researches and implements opportunities for audiences development and outreach in the Vail
Valley and throughout the state of Colorado. Board effectiveness is currently at an all-time high, with 5 new board members
joining in 2021.
Community Enrichment: What is the lasting community involvement opportunity and/or lasting community benefit
of the event or program?
We encourage artists to share the context in which their music has been created, and we produce specially-curated shows
throughout the Vail Jazz Party over Labor Day weekend called “multi-media tributes” where the political, social, economic and
musical conditions of a specific geographic area or time period are shared in congress with a musical performance. These shows
are written and developed solely by the artists. Sharing these performance series across video assets on YouTube, blogging,
social media, TV outlets, and digital media tactics helps engage an audience that is here now, and potential visitors before they
get here, and continues to deliver the story to them after they depart
How will the event or program leverage media and attract donor and sponsorship support?
Just as in the vision to extend outreach to attract sponsorship support, our marketing budget will see an additional boost for
enhancements to our brand new website to streamline our storytelling, guest experience and virtual content. And we will engage
across national TV and digital campaigns making our audience/donor reach hundreds of times larger than ticket buyers alone.
EVENT ECONOMIC IMPACT
Potential benefits to the Town of Vail - Estimate number of room nights for your event or program.
1,000
Potential benefits to the Town of Vail - Potential benefits to the Town of Vail - Estimate increased spending
generated by your event or program.
$2,082,000
Example: Increased spend by attendees in restaurants, shops, lodging or activities.
September 21, 2021 - Page 136 of 340
Potential benefits to the Town of Vail - What estimated return on investment (ROI) in dollars should the Town of
Vail expect?
$2,803,760
ROI in this case refers to for each dollar the event/program is funded, how many dollars will be received by the Town of Vail from event impact.)
Example: Estimated ROI - Formula: # of attendees x total average spending = $ (2000 attendees) x ($240 daily spend ) = $480,000
Explanation of how you will direct prospective attendees to book lodging within the Town of Vail and a description
of how you will track the number of lodging nights generated. REMINDER: Per the CSE funding agreement, the
event producer is REQUIRED to direct attendees to book in Town of Vail hotels and lodges.
Vail Jazz partners with hotels to drive booking of overnight stays through specific discount codes/room blocks that are advertised
on our website, e-newsletter, dedicated marketing, and social media. Vail Jazz will also acquire a contract for 700 room nights for
the Vail Jazz Party room block over Labor Day weekend activities.
BUDGET
Please provide a detailed estimated event/program budget, including anticipated revenues and expenses.
Are your books audited?
No
Describe how you will use the funds requested?
We will use this grant to continue to produce ticketed and free events, and expand each series where there is opportunity for
increased attendee participation, sponsorship acquisition, and local business activation. The $100,000 requested will support
performance schedules, venue rentals, additional signature talent bookings, travel expenses, increased marketing budget,
increased staffing needs, etc.
Please upload event/program/organization budget.
VJF BUDGET REVISED 4-16-21.xlsx
Who currently funds the event/program?
Admissions, Donations, Grants, Sponsors.
Who currently funds your organization?
Admissions, Donations, Grants, Sponsors.
What percentage % of the total event budget is being requested to fund?
10
If the event/program is not funded at full request, how will the event change with a lower funding allocation?
Without increased funding support, our ability to provide free programming becomes impacted. Even with sponsor support, the
economics behind producing events without admissions is in the red. Free events are incredibly impactful to drive sales tax, guest
satisfaction, and brand recognition. Without the necessary funding, we can not continue to produce community events as
outlined.
Should the Council decide not to support this event/program at all, will it still occur?
Yes
What dollar amount of the total event/program gross revenue do you expect the event itself to generate? (ticket
sales, merchandise, food and alcohol sales, etc.)
337,200
Do you intend to host the event or program in Vail beyond 2022?
Yes
MARKETING
Audience: Who is your audience? (You may choose more than one.)
First time visitors, Returning guests, Primary and Second Homeowners, Local residents
September 21, 2021 - Page 137 of 340
Activation: Detail in town/in village activation opportunities to promote your event or program. (Definition of
Activation: Create an expanded presence throughout the community and stimulate the participation of the
merchants, restaurants, bars and lodges.)
Sponsorship Activation- Cross market sponsor business offerings through printed and virtual tactics, in trade leverage sponsor
outlets to promote festival awareness and attendance.
Partnership Activation- Use non-profit partners to cross promote their events and in turn request broadcast messaging to drive
attendance and awareness.
Signage and Banners- Use festival artwork displayed across the valley to engage local and visitor traffic participate on our
platforms and through sponsors offerings.
Advertising- Use local, regional and national platforms, traditional and virtual to push traffic to sponsors and partners to stimulate
tracked conversions.
Social Media- We share our partners and sponsors posts across our platforms and boost our messaging through a strategic
growth plan.
Channels: Which of these channels will you utilize to promote your event or program? (You may select more than
one.)
Print - Local, Print - Regional, Print - National, Editorial, Radio, Television, Online Event Listings, E-newsletters, Web, Media
Plan/Public Relations, Grassroots, Facebook, Instagram, Twitter, Posters, Rack Cards, Flyers, Event/Program App, Signage –
Banners, etc, Co-promotions, Partnerships, Local Vail Businesses, Concierge Visits
SPONSORSHIPS & PARTNERSHIPS
1. What is the dollar $ amount of sponsorships and/or partnerships from other sources reflected in the
event/program budget?
$100,000
1a. What is the dollar $ amount of in-kind services or items provided from sponsors or partners?
$250,000
2. Please list your confirmed sponsors or partners.
TOV, The Jazz Cruise, 32 Bar Blues, The Helis Foundation, Lyrix Wine, Solaris, Alpine Bank, NEA, CCI, Marriott, Arrabelle, Yamaha,
EME, KUVO, Downbeat, Vail Daily, JazzTimes.
3. Please explain the potential for additional sponsorships or partners.
National sponsors are starting to take note of our program and are interested in sponsoring our events to get in front of our
unique audience, not only during performances, but also through our expanded owned and operated website, social media
following, large e-newsletter database, and award winning entertainment and educational programs. This year, the expansion of
the virtual concert series, and focused social media growth campaigns will engage larger sponsors as the audience and reach will
multiply across many tactics.
ADDITIONAL INFORMATION
Are there any other things you'd like to share with Council and staff that are not included in the application?
Vail Jazz has created a strategic plan to return to pre-pandemic budget levels over the next three years of recovery. Right now,
we are on track to hit the goal 2 years early, bouncing back to pre-pandemic levels by the end of FY21.
The budget attached reflects a delayed planning period riddled with uncertainty driven from the pandemic. Our fiscal year ends
10/31/21, and we deliver a budget to our BOD by the end of the FY. It is our anticipation that the 2022 budget will be hundreds of
thousands of dollars over this years dialed down crisis budget.
REQUIRED ATTACHMENTS
Organization rosters naming all officers, board of directors and respective positions as relevant
Organizational Directory Updated 5.27.21.docx.pdf
OPTIONAL ATTACHMENTS
September 21, 2021 - Page 138 of 340
List any URLs where additional information can be found, including photos, videos or other content relevant to your
application.
https://vailjazz.org/performances/
https://www.vaildaily.com/entertainment/vail-jazz-announces-lineup-for-27th-annual-vail-jazz-festival/
https://vimeo.com/user117556294
Attachments:
1 Audience Breakout
2. Sample Sponsor Agreement
3. 2021 Program
Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding
2022 Live+Virtual Audience Projections.xlsx
Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding
2021 VJ + ECP Sponsor Proposal (1).docx
Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding
VailJazzFestival_2021_proof8.pdf
We encourage questions about the Council application to be sent via email to Martha Anderson - manderson@vailgov.com. Phone calls for further
discussion can be scheduled over email as well.
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Linked Form
amanda@vailjazz.org
Submission Date
Submission Date
06/30/2021
2022 Annual Contribution: File Attachments
If applicable, please attach current State Department of Revenue Certificate with this application.
CERT_GS_D 21.pdf
Please upload event/program/organization budget.
VJF BUDGET REVISED 4-16-21.xlsx
Organization rosters naming all officers, board of directors and respective positions as relevant
Organizational Directory Updated 5.27.21.docx.pdf
Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding
2022 Live+Virtual Audience Projections.xlsx
Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding
2021 VJ + ECP Sponsor Proposal (1).docx
Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding
VailJazzFestival_2021_proof8.pdf
September 21, 2021 - Page 139 of 340
2022 Annual Contribution: Vail Valley Foundation Mountain Games
Town of Vail 2022 Annual Council Contribution Request
CONTRIBUTION POLICY
All contribution requests received by the Town of Vail will be processed in the following manner:
A. All requests must be submitted electronically. Incomplete applications and supplemental information will not be accepted. THE
TOWN COUNCIL WILL ONLY BE GIVEN YOUR COMPLETED APPLICATION FORMS. NO SUPPLEMENTAL INFORMATION WILL BE GIVEN
TO THE TOWN COUNCIL.
B. All applications for annual funding shall be completed and submitted by June 30th by 5:00 P.M.
C. The Town Council will evaluate the various proposals based on their direct benefit to the entire community of Vail, fulfillment of
the Town’s mission, and how this contribution will affect our resort community’s future health. The Town Council’s mission
statement reads: In order to be the premier international mountain resort community, we’re committed to growing a vibrant,
diverse economy and community, providing our citizens and guests with exceptional services and an abundance of recreational,
cultural and educational opportunities.
DISCLOSURE TO ALL APPLICANTS:
1. No money will be disbursed until March 1st, 2022.
2. Because of uncertainty of revenue estimates, please note the following possibilities:
a) Contribution funding may be reduced based on 2022 revenues.
b) The Town of Vail may choose to disburse funding in quarterly installments throughout 2022.
Special event funding will follow the CSE’s guideline of payment in thirds pending completion of CSE and Town of Vail
permitting requirements.
3. Notification of awards will be sent after the Council approves the final budget in December.
GENERAL INSTRUCTIONS:
All applications must be submitted by June 30th by 5:00 P.M. Any application received after that date will not be considered. Please complete all
fields in this application. No hard copies are accepted.
Email contact
ddressman@vvf.org
What is the name of your organization?
Vail Valley Foundation
What category of funding are you applying for? (See definitions at www.vailgov.com/departments/finance/grant-
process)
Signature Events
Type of Funding Requested
Cash and In-kind
Amount of Cash Contribution Requested
$145,000
In-Kind Contribution Requested
40000 for public works, police, labor, power/water, sandbags, etc
What is the name of your event or program?
Mountain Games
Is this a new event or program?
No
How much funding did you receive from the Town of Vail for 2021? (Please include total funding you received from
the CSE and Town Council)
$98,000
September 21, 2021 - Page 140 of 340
Will you also apply for 2022 funding from the CSE?
No
Proposed Event/Program Start Date
06/09/2022
Proposed Event/Program End Date
06/12/2022
Name of person completing the application
Dave Dressman
Title of person completing the application
Event Director
Provide name of person or entity to whom the funding check will be cut.
Vail Valley Foundation
Mailing Address Street
90 Benchmark Road #300
City
Avon
State
Colorado
Zip Code
81620
Telephone number
970-777-2015
Email address
ddressman@vvf.org
Event/program and/or organization website
mountaingames.com
Number of years organization has been in business
38
Organization's Mission Statement
To enhance the quality of life in the Vail Valley and showcase our
community to a global audience through arts, athletics and education.
Organization's Tax Status
Non-Profit (501C-3)
If applicable, please attach current State Department of Revenue Certificate with this application.
VVF IRS Tax Exempt Letter 501(c)(03).pdf
EVENT/PROGRAM DESCRIPTION
Is this a new or existing event/program in Vail?
Existing
How many years has the event or program been produced in Vail?
19
September 21, 2021 - Page 141 of 340
How does your request support item 1C of the Contribution Policy (See above)
Year after year, the GoPro Mountain Games continues to place Vail in the global spotlight as the host location of the most revered
and prolific celebration of outdoor culture and mountain lifestyle anywhere in the World. Mountain Games has sustained steady
growth for 19 years and acts as the kickoff to summer in the Rocky Mountains. In addition to a sizable economic impact to the
TOV ($7m+), the event attracts the ideal demographic of active consumers to Vail. These 80,000+
attendees are active, affluent, outdoor enthusiasts with disposable income, a love for the environment, and a health-conscious
attitude. They fill the TOV hotels and pack restaurants, shops, streets and trails. Additionally, a diverse group of national and
global sponsors place further attention on Vail and it's thriving community. Lastly, the media, TV, PR and photo/video assets and
editorial that stem from the Mountain Games showcase all facets of what makes Vail the premier Int'l resort community including
athletics, arts, music, family, competition, and more.
Please describe the location(s) of the event or program in previous years.
Current: Vail Village, Lionshead, Mountain Plaza, Golden Peak, Lower Bench, The Amp, Maloit Park, and the rivers and trails of
Vail.
Previous: all of the above, plus Eagle & Red Cliff, CO
Please provide a detailed description of the event/program and its activities.
The best all-around mountain experience anywhere in the world takes place in Vail each June when the GoPro Mountain Games
jumpstart the summer.
Thousands of pro and amateur adventure athletes sign up each year and converge upon the mountains and rivers of Vail to
compete in 11 athletic disciplines and more than 30 competitions including kayaking, slackline, DockDogs, trail running, mountain
and road cycling, climbing, fishing, disc golf, yoga, photography and more. The competitions are just the beginning. The event
also features the GoPro Mountains of Music free concert series throughout the weekend, taking place in Vail & Lionshead during
the day and at The Amp at night. There are also a host of kids activities and events, food vendors, art exhibitions, and the
incredible Gear Town: featuring more than 145 of the
outdoor industry’s top brands and including tons of giveaways and activities.
The Mountain Games are a project of the non-profit Vail Valley Foundation, which has a mission to enhance quality of life in the
Vail Valley through arts, athletics, and education.
Do you plan to use Vail Recreation District Facilities?
Yes
Please attach letter or email confirmation from Vail Recreation District if using VRD facilities.
VRD email _ GMG 2022.docx
If any of the event/program takes place outside of the Town of Vail, please explain where the event will take place
and why.
The annual Steep Creek Championship is a class V kayak time trial race that takes place in Red Cliff, CO during GMG. This ¼ mile
stretch of creek near Eagle County’s oldest town, Red Cliff, is the location of the Steep Creek Championship.
Additionally, portions of our Mountain Masters Disc Golf competition take place outside of Vail. In 2021, the event was hosted at
Maloit Park in Minturn CO.
ENVIRONMENTAL PRACTICES
Which of these environmental practices will you commit to executing at your event/program?
All of these
Please describe your commitment to environmental sustainability and detail measures that will be taken during
your event to ensure minimal environmental impact and sustainable best practices.
Please see attached sustainability guidelines.
EVENT/PROGRAM INFORMATION
Number of participants (athletes, artists, exhibitors, etc.) anticipated
5,000
Number of volunteers needed
350
Number of event/program staff
25
Estimate of total number of spectators/attendees anticipated
85,000
September 21, 2021 - Page 142 of 340
Estimate the number of destination guests from within Colorado, with a focus on the Front Range that your
event/program will bring to Vail
27,500
Estimate the number of destination guests from outside Colorado your event/program will bring to Vail
24,000
Estimate the number of international guests your event/program will bring to Vail
1,000
How will your event/program increase sales tax in Vail?
On-site vendor sales, increased traffic to hotels and merchants
Brand Fit: How will your event or program support the mission and vision of the Vail Town Council?
The GoPro Mountain Games checks all the boxes within the mission of the Town Council. Mountain Games is global in nature and
generates north of 1B PR impressions, placing Vail firmly at the forefront of the resort destination community and outdoor
industry. Mountain Games contributes north of $7M in economic impact during a need period.
The diverse nature of the Mountain Games makes it unique. It is not focused on one athletic discipline or one arts/entertainment
category. The Mountain Games is truly amazing due to the sum of its parts. And such, it contributes heavily to a vibrant and
diverse economy and community in Vail. Exceptional Service is shown via our annual net promoter score on our event survey,
which was 88 in 2019. Creating an abundance of opportunities is at the core of the GoPro Mountain Games. The event offers
guests the ability to compete or demo in a variety of human powered sports, see a variety of free music offerings, view live art
and a participate in a wide variety of family and kid centric offerings.
Brand Fit: How will your event or program support the Vail brand identity?
The Mountain Games x Vail is a marriage of like-minded brands. The Mountain Games positions Vail as the premiere mountain
resort community in the world by showcasing everything that is great about summer in Vail, encouraging participation by all ages
and levels of athlete, and creating an inclusive festival setting which spans from Lionshead to The Amp. Vail is also showcased to
the world via the extensive imagery, videos, curated custom content and a Daily Live Show, produced by Outside.
Community Enrichment: How will your event/program attract target markets of both visitors and community
members?
One of the foundational elements of Mountain Games has always been a 'pros vs. joes' mentality. This allows athletes of all levels
and ages to compete and feel comfortable. It also offers amateur athletes and weekend warriors the opportunity to compete in
events alongside Olympians, Pros & celebrities. Because the Event spans 11 sport disciplines it creates a unique and encouraging
culture amongst athletes and spectators to try new things and rub elbows with other athletes they would not normally compete
alongside. The participatory nature and spectator friendliness of the Games attracts both locals and non-locals alike.
Growth Potential: How will the event/program deliver fresh content? (Fresh content means new programming,
entertainers, adding additional days and activities.)
Fresh content and staying at the forefront of the outdoor industry and the adventure sports world is always a top priority for us as
the event organizer. We are constantly evaluating all components of the Mountain Games to make sure nothing gets stagnant.
Additionally, we look for ways to add value, add new events and improve the customer experience each year. In 2022, we plan to
explore the return of Slopestyle (Freeride MTB), and the possibility of moving the Steep Creek Kayak race to Wednesday, in order
to extend the event window another day. We also will continue to grow our day-time music programming in both Vail and LH. By
working to stay fresh and keeping this is a priority each year, the Mountain Games will continue to grow and improve for
stakeholders and guests alike.
Growth Potential: How will the event/program promote an atmosphere of vitality, fun and celebration?
'Athletes, Art, Music, Mountains' has always been our tagline. What can be more fun than that? Celebrating all that we love about
Mountain Lifestyle and Outdoor Recreation is at the heart of the GoPro Mountain Games and resonates with all who touch it.
Keeping Mountain Games free to the public and working to improve our customer satisfaction score will foster an atmosphere of
vitality, fun and celebration.
Growth Potential: How will the event or program achieve recognition and drive participation?
Via national marketing, word of mouth, an exceptional on-site experience and by continuing to provide a wide variety of attractive
events, sponsors, music, art, and all around mountain entertainment.
September 21, 2021 - Page 143 of 340
Marketing Strength: What is the potential for the event/program to leverage media exposure and attract
sponsorship support?
The GoPro Mountain Games exists due in large part to our stakeholders and corporate sponsors. The experiential element of the
Games is unmatched in the event world and is very attractive to both large and small brands. Significant marketing reach
combined with a world class experience makes the Mountain Games very attractive to both endemic and non-endemic brands.
VVF is always striving to align our events with the right partners and we will continue to do so. One of our goals is to increase
global media exposure in the coming years.
Potential: How will the event or program enhance Leadership Skills: locally, nationally and internationally?
The GoPro Mountain Games is widely respected among event organizers, athletes, media and resort destinations. We are
regularly contacted by outside parties looking to replicate the Mountain Games in other markets. It has been copy-catted multiple
times in other markets. The complexity of the event and the fact that it is free to the public positions Vail as a leader in global
event organization. Few people know that the VVF is the owner and operator of the Mountain Games. Most people associate it
most with Vail and with GoPro. Additionally, the VVF works year round on this Event and we hire fantastic outside contractors to
help execute sub events within the Event. By nature, running a multi-million dollar, free-to-attend Event fosters leadership skills
among all staff and partners. Secondly, having the reputation that GMG has positions the community as a leader within the global
outdoor industry and live event world.
Community Enrichment: What is the lasting community involvement opportunity and/or lasting community benefit
of the event or program?
Reputation. The Mountain Games helps validate the Vail Community as the premiere mountain resort destination in the world by
showcasing all of the amazing opportunities Vail has to offer to massive global audience of influential consumers.
How will the event or program leverage media and attract donor and sponsorship support?
VVF has a strong sales and marketing team and will continue to create eye catching and accurate materials that showcase all
that the Mountain Games is. The sales team is aggressive and knowledgeable and will pursue sponsors who align with the event
on a year round basis. Having 180 credentialed on-site media and countless PR hits and editorial pieces will be highlighted to all
partners and prospective partners. VVF will continue to leverage marketing and content
partnerships with Outside, Red Bull Media House, individual content creators, hosts and athlete ambassadors along with dozens
of other strategic partnerships to further the reach of the event and make it more attractive to brands.
EVENT ECONOMIC IMPACT
Potential benefits to the Town of Vail - Estimate number of room nights for your event or program.
7,000
Potential benefits to the Town of Vail - Potential benefits to the Town of Vail - Estimate increased spending
generated by your event or program.
$7,300,000
Example: Increased spend by attendees in restaurants, shops, lodging or activities.
Potential benefits to the Town of Vail - What estimated return on investment (ROI) in dollars should the Town of
Vail expect?
$52
ROI in this case refers to for each dollar the event/program is funded, how many dollars will be received by the Town of Vail from event impact.)
Example: Estimated ROI - Formula: # of attendees x total average spending = $ (2000 attendees) x ($240 daily spend ) = $480,000
Explanation of how you will direct prospective attendees to book lodging within the Town of Vail and a description
of how you will track the number of lodging nights generated. REMINDER: Per the CSE funding agreement, the
event producer is REQUIRED to direct attendees to book in Town of Vail hotels and lodges.
Via a dedicated lodging page within the 'Plan Your Visit' section of Mountaingames.com. Via dedicated and non-dedicated social
media posts and e-blasts. By setting up lodging partnerships and offers with a variety of TOV Lodging properties. By direct word
of mouth referrals to sponsors, athletes, media and partners.
BUDGET
Please provide a detailed estimated event/program budget, including anticipated revenues and expenses.
Are your books audited?
Yes
September 21, 2021 - Page 144 of 340
Describe how you will use the funds requested?
TOV funds will go to the general operating budget of the Event and will help the VVF continue to keep the event fresh by
investing in the event through marketing, PR, customer experience and athlete experience/competition. Expenses tied to the
Mountain Games continue to rise each year so this money will help VVF significantly.
Please upload event/program/organization budget.
GMG initial Budget Snapshot 2022 for TOV.xlsx
Who currently funds the event/program?
Sponsors, Gov't Partners (TOV), F&B Sales, Athlete Registrations
Who currently funds your organization?
All of the above plus ticket sales, grants, and individual donors.
What percentage % of the total event budget is being requested to fund?
5
If the event/program is not funded at full request, how will the event change with a lower funding allocation?
Based on our Council-approved pre-Covid 2020 funding of $140,000 and subsequent funding of 98,000 in 2021 (30% reduction
made by TOV across all events), we are asking that our GMG funding request return to pre-pandemic level of $145,000. This # is
the 2020 approved funding level plus approximately 3.5% increase to account for expected growth and inflation.
In order for us to continue the upward trajectory & progression of the Mountain Games, we rely heavily on corporate sponsorship
as well as funding from the TOV. We are asking for $145,000 in cash funding in addition to $40,000 of in-kind service funding.
This amount is in line with our Platinum level sponsors (GMC, Yeti, Go RVing, Pacifico, & L.L.Bean) and will help with the overall
operating budget of the Event and allow the VVF as the organizers to continue to keep Mountain Games fresh as well as maintain
a focus on our environmental and sustainability efforts.
Should the Council decide not to support this event/program at all, will it still occur?
Yes
What dollar amount of the total event/program gross revenue do you expect the event itself to generate? (ticket
sales, merchandise, food and alcohol sales, etc.)
3,000,000
Do you intend to host the event or program in Vail beyond 2022?
Yes
MARKETING
Audience: Who is your audience? (You may choose more than one.)
First time visitors, Returning guests, Primary and Second Homeowners, Local residents
Activation: Detail in town/in village activation opportunities to promote your event or program. (Definition of
Activation: Create an expanded presence throughout the community and stimulate the participation of the
merchants, restaurants, bars and lodges.)
Gear Town Sponsor Village of 150 brands/vendors, live daytime music across LH and Vail Village, ability for local restaurants,
hotels and bars to create event specific specials and incentives and events within their boundaries.
Channels: Which of these channels will you utilize to promote your event or program? (You may select more than
one.)
Print - Local, Print - Regional, Print - National, Editorial, Radio, Television, Online Event Listings, E-newsletters, Web, Media
Plan/Public Relations, Grassroots, Facebook, Instagram, Twitter, Posters, Rack Cards, Event/Program App, Signage – Banners, etc,
Co-promotions, Partnerships, Local Vail Businesses, Concierge Visits, Other
Please explain "Other".
Sponsor marketing, custom content creation and distribution
SPONSORSHIPS & PARTNERSHIPS
1. What is the dollar $ amount of sponsorships and/or partnerships from other sources reflected in the
event/program budget?
$2,500,000
September 21, 2021 - Page 145 of 340
1a. What is the dollar $ amount of in-kind services or items provided from sponsors or partners?
$250,000
2. Please list your confirmed sponsors or partners.
Yeti, Nature Valley, Orijen, TIAA Bank, Oakley, Adidas, Bosch, Outside, Go RVing, and many others. GoPro, our title sponsor is up
for contract renewal. We also bring in approximately 100 'vendors' to compliment the larger sponsor activations.
3. Please explain the potential for additional sponsorships or partners.
The VVF team is constantly looking for partners that align with the Mountain Games Event and the Vail Brand. There are
numerous categories we are pursuing including wearable tech, soap and skincare, additional bike sponsors, and overall health &
wellness brands.
ADDITIONAL INFORMATION
Are there any other things you'd like to share with Council and staff that are not included in the application?
VVF will send out our 2021 GMG Stakeholders Report around August 1, 2021.
We want to thank the TOV and the TOV Council for supporting us through the pandemic and supporting the 2021 GoPro Mountain
Games, which occurred just 3 weeks after covid protocols were lifted. We are proud of what we accomplished in 2021 and are
reinvigorated to continue to position the Mountain Games as the premier mountain sports and music festival anywhere in the
World. We see opportunity for growth with this event, for years to come...especially with the potential return of the Winter
Mountain Games. We truly believe that the Mountain Games shines an amazingly bright spotlight on Vail and will continue to do
so for many years. The investment amount that we are requesting ($145,000) is a small portion (~5%) of our overall Event
Budget but yet it delivers an exceptional ROI to Vail. Thank you.
REQUIRED ATTACHMENTS
Organization rosters naming all officers, board of directors and respective positions as relevant
VVF Roster 2022 for TOV Funding (GMG).pdf
OPTIONAL ATTACHMENTS
List any URLs where additional information can be found, including photos, videos or other content relevant to
your application.
mountaingames.com
facebook.com/mountaingames
instagram.com/mountaingamesvail/
https://bit.ly/2021GMGPhotos
Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding
Mountain Games Sustainability Guidelines.pdf
Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding
Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding
We encourage questions about the Council application to be sent via email to Martha Anderson - manderson@vailgov.com. Phone calls for further
discussion can be scheduled over email as well.
--->The "Save Draft" button below allows you to save your application and
come back to work on it again.
---> Your application has not been formally submitted until you navigate to
the Menu page and click "Submit Request". You will receive a confirmation
email once your application has been submitted.<---
Linked Form
ddressman@vvf.org
September 21, 2021 - Page 146 of 340
Submission Date
06/23/2021
Submission Date
06/23/2021
2022 Annual Contribution: File Attachments
If applicable, please attach current State Department of Revenue Certificate with this application.
VVF IRS Tax Exempt Letter 501(c)(03).pdf
Please attach letter or email confirmation from Vail Recreation District if using VRD facilities.
VRD email _ GMG 2022.docx
Please upload event/program/organization budget.
GMG initial Budget Snapshot 2022 for TOV.xlsx
Organization rosters naming all officers, board of directors and respective positions as relevant
VVF Roster 2022 for TOV Funding (GMG).pdf
Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding
Mountain Games Sustainability Guidelines.pdf
September 21, 2021 - Page 147 of 340
2022 Annual Contribution: Vail Valley Foundation Vail Dance Festival
Town of Vail 2022 Annual Council Contribution Request
CONTRIBUTION POLICY
All contribution requests received by the Town of Vail will be processed in the following manner:
A. All requests must be submitted electronically. Incomplete applications and supplemental information will not be accepted. THE
TOWN COUNCIL WILL ONLY BE GIVEN YOUR COMPLETED APPLICATION FORMS. NO SUPPLEMENTAL INFORMATION WILL BE GIVEN
TO THE TOWN COUNCIL.
B. All applications for annual funding shall be completed and submitted by June 30th by 5:00 P.M.
C. The Town Council will evaluate the various proposals based on their direct benefit to the entire community of Vail, fulfillment of
the Town’s mission, and how this contribution will affect our resort community’s future health. The Town Council’s mission
statement reads: In order to be the premier international mountain resort community, we’re committed to growing a vibrant,
diverse economy and community, providing our citizens and guests with exceptional services and an abundance of recreational,
cultural and educational opportunities.
DISCLOSURE TO ALL APPLICANTS:
1. No money will be disbursed until March 1st, 2022.
2. Because of uncertainty of revenue estimates, please note the following possibilities:
a) Contribution funding may be reduced based on 2022 revenues.
b) The Town of Vail may choose to disburse funding in quarterly installments throughout 2022.
Special event funding will follow the CSE’s guideline of payment in thirds pending completion of CSE and Town of Vail
permitting requirements.
3. Notification of awards will be sent after the Council approves the final budget in December.
GENERAL INSTRUCTIONS:
All applications must be submitted by June 30th by 5:00 P.M. Any application received after that date will not be considered. Please complete all
fields in this application. No hard copies are accepted.
Email contact
cmorgan@vvf.org
What is the name of your organization?
Vail Valley Foundation
What category of funding are you applying for? (See definitions at www.vailgov.com/departments/finance/grant-
process)
Signature Events
Type of Funding Requested
Cash and In-kind
Amount of Cash Contribution Requested
$80,000
In-Kind Contribution Requested
Complimentary rent for "The Nest" parking for all VDF performances @ GRFA. Bus/Shuttle drivers to assist with in-town artist
transportation. Usage of Solaris Plaza for Dancing in the Streets Free Performances
What is the name of your event or program?
Vail Dance Festival
Is this a new event or program?
No
How much funding did you receive from the Town of Vail for 2021? (Please include total funding you received from
the CSE and Town Council)
$55,000
September 21, 2021 - Page 148 of 340
Will you also apply for 2022 funding from the CSE?
No
Proposed Event/Program Start Date
07/29/2022
Proposed Event/Program End Date
08/09/2022
Name of person completing the application
Cameron S Morgan
Title of person completing the application
Festival & Operations Manager
Provide name of person or entity to whom the funding check will be cut.
Vail Valley Foundation
Mailing Address Street
PO Box 6550
City
Avon
State
Colorado
Zip Code
81620
Telephone number
9707772015
Email address
cmorgan@vvf.org
Event/program and/or organization website
vaildance.org
Number of years organization has been in business
38
Organization's Mission Statement
To enhance the quality of life in the Vail Valley and showcase our community to a global audience through arts, athletics and
education.
Organization's Tax Status
Non-Profit (501C-3)
If applicable, please attach current State Department of Revenue Certificate with this application.
VVF IRS Tax Exempt Status (Determination Letter) 10.30.20.pdf
EVENT/PROGRAM DESCRIPTION
Is this a new or existing event/program in Vail?
Existing
How many years has the event or program been produced in Vail?
33
September 21, 2021 - Page 149 of 340
How does your request support item 1C of the Contribution Policy (See above)
The Vail Dance Festival has an international reputation for excellence and innovation. It is known as a summer home for dancers
at the top of their field from a diverse background performing a variety of dance genres.
The Vail Dance Festival is consistently heralded by global publications as one of the top live cultural summer performance
experiences in the United States. The New York Times even says "Vail... a destination for dance lovers." The Vail Dance Festival
has grown over its 33 year history to become a bucket-list destination for dance fans around the world. We support the long-term
health of the Town of Vail as 90% of our audience comes to Vail specifically for the Vail Dance Festival, and 92% of those
audience members are likely/very likely to return year after year.
The Vail Dance Festival drives economic vitality (2019: $4.7M economic impact to TOV), enriches our community and provides our
citizens and guests with an exceptional cultural and entertainment experience. For our staff and artists alone, the Vail Dance
Festival books nearly 1600 room nights throughout Vail during the festival with our incredible lodging partners. Our audiences
and guests book an additional 3600 room nights throughout the Town of Vail.
The public relations and marketing impact of the Vail Dance Festival broadcasts Vail to wide audience (2020: 1.1 billion PR
impressions, 500 million Marketing impressions). We further support the recreational, cultural and educational aspects of the
TOV's mission through master classes, lecture/demonstrations, free performances, live interviews and children's activities.
Please describe the location(s) of the event or program in previous years.
The Festival mainly takes place at the Gerald R. Ford Amphitheater, but we also host free public Dancing in the Streets
performances in Vail Village throughout the Festival. We generally have 2 performances at the Vilar Performing Arts Center and 1
free performance at the Avon Performance Pavilion at Nottingham Park, but the bulk of the Festival takes place in Vail. We also
host the Conversations on Dance Festival Forums (live podcast recordings) at Manor Vail Lodge and the Master Class Series at Vail
Mountain School.
Please provide a detailed description of the event/program and its activities.
The Vail Dance Festival generally runs over the span of two weeks and presents 12 unique performances featuring a wide range
of dance genres including memphis jookin', modern, tap, and classical ballet. The Festival brings world-renowned companies,
dancers, musicians, and choreographers to Vail to create and collaborate on new and existing works. In 2019, we commissioned
and premiered 7 new works. All information below is what we are planning for the 2021 Vail Dance Festival:
In addition to the performances, we also host numerous ancillary events during the Festival window. These events will continue in
2022.
-Dancing in the Streets: performers take to the streets of Vail for four free, interactive performances which are scheduled to be
performed in Solaris Plaza. Two of these free performances are meant to coincide with the Vail Farmers Market, offering a unique
cultural and entertainment opportunity for those individuals
-Festival Forums: a live podcast recording where artists from the Festival are interviewed by the hosts of Conversations On Dance,
a national podcast series. These live interviews are ticketed and open to the public for purchase. After the Festival, these podcast
interviews are broadcast to a global audience.
-YouthPower365's Celebrate the Beat Pop Hop Camp: a free week-long dance camp for children in Eagle County that culminates in
a performance on stage during International Evenings of Dance, with free tickets provided to the families of the children involved
-Tiny Dancer Tea Party: an afternoon of dance and activities for young aspiring dancers which features crown and tiara
decorating, a dance session, meet and greets with Festival Artists, snacks, story-time and fun!
-Community Arts Access: we partner with community organizations to eliminate socioeconomic barriers to the arts by providing
free tickets to each of the performances (over 300 distributed in 2019).
-Kids 12 & Under receive free lawn access (912 distributed in 2019). We also provide $10 discounted lawn tickets for Students
and Faculty.
- Master Class Series: Festival artists share their talents by teaching Master Classes to local and regional dance students (in 2019
244 students attended 11 classes). In 2021, we plan to host 23 Master Classes and hope to expand the Master Class Series further
in 2022.
The Vail Dance Festival a project of the nonprofit Vail Valley Foundation, which has a mission to enhance quality of life in the Vail
Valley through arts, athletics, and education.
September 21, 2021 - Page 150 of 340
Do you plan to use Vail Recreation District Facilities?
No
If any of the event/program takes place outside of the Town of Vail, please explain where the event will take place
and why.
We generally have two performances that take place at our sister venue, the Vilar Performing Arts Center as well as a free
performance at the Avon Performance Pavilion in an effort to bring dance entertainment to a wider range of people in Eagle
County.
ENVIRONMENTAL PRACTICES
Which of these environmental practices will you commit to executing at your event/program?
Use of recyclable materials - banners, paper, etc., Ban use of plastic bags, Remind guests to bring re-usable bags and water
bottles, Encourage use of bicycles, buses, shuttles, carpools, walking or public transit to event, Recycling required in all areas of
event, Ban styrofoam, not allowed within town limits, Provide water bottle filling stations, Provide secure bike parking area
Please describe your commitment to environmental sustainability and detail measures that will be taken during
your event to ensure minimal environmental impact and sustainable best practices.
We continue to work to improve the overall environmental footprint of the Festival through a variety of practices, working closely
with our venues, vendors and partners.
EVENT/PROGRAM INFORMATION
Number of participants (athletes, artists, exhibitors, etc.) anticipated
150
Number of volunteers needed
150
Number of event/program staff
100
Estimate of total number of spectators/attendees anticipated
20,000
Estimate the number of destination guests from within Colorado, with a focus on the Front Range that your
event/program will bring to Vail
12,600
Estimate the number of destination guests from outside Colorado your event/program will bring to Vail
7,200
Estimate the number of international guests your event/program will bring to Vail
200
How will your event/program increase sales tax in Vail?
The Vail Dance Festival attracts tourists and front range guests to the Valley for multiple night stays and drives guests into Vail
restaurants & bars prior to and following each Festival performance. 36% of Festival attendees are out-of-state guests, with an
additional 36% of guests that are in-state overnight.
Brand Fit: How will your event or program support the mission and vision of the Vail Town Council?
The Vail Dance Festival offers unique programming that attracts an array of demographics as well as commissioned world
premieres that happen right on the Vail stage. Many times, the premieres go on to be showcased in other cities and continue to
create exposure for Vail and the cultural experiences it has to offer.
The Vail Dance Festival attracts audiences to Vail from across the country, complementing the the Town Council's mission to
make Vail the premier international mountain resort community. Our audiences are affluent, have elevated tastes and enjoy
supporting our local merchants - the perfect clientele for the Vail shops and restaurants.
Dance is universal, and by nature the Vail Dance Festival is global as well. We generate north of 1B PR impressions, highlighting
Vail firmly at the forefront of the resort destination community and cultural sector.
September 21, 2021 - Page 151 of 340
Brand Fit: How will your event or program support the Vail brand identity?
By offering a world-class cultural experience in an intimate, accessible and beautiful setting. Our audiences love coming to Vail for
the Vail Dance Festival as evidenced by our surveys showing that they return year after year.
The setting of the Town of Vail is what helps make the Vail Dance Festival so unique - nowhere else in the world can you find this
level of dance artistry complemented so perfectly by its surroundings. Vail is showcased to the world through the extensive
imagery, videos and curated content produced by the Vail Dance Festival, including iconic photos of dancers in Vail that are
beloved and instantly recognizable.
Community Enrichment: How will your event/program attract target markets of both visitors and community
members?
The Vail Dance Festival will attract both visitors and community members by providing a wide range of programming that takes
place in multiple locations and appealing to a diverse audience base.
To ensure accessibility, the Vail Dance Festival will include a performance evening that's accessible to everyone at a very low
price point and free performances in the streets of Vail throughout the Festival window. For every paid performance, tickets to the
general public are available starting at just $27. We also offer free lawn tickets for children 12 as well as a Community Arts
Access program that provides tickets to families that otherwise might not be able to afford attending.
Growth Potential: How will the event/program deliver fresh content? (Fresh content means new programming,
entertainers, adding additional days and activities.)
Each year, the Festival brings in new artists to create and collaborate on a unique material including several world premieres
created specifically for the Vail Dance Festival.
After 2020's successful virtual Vail Dance Festival, we hope to expand our digital presence and find new ways to share
programming and fresh content with new and existing audiences. Extensive video content is captured throughout the Festival
and published year around to keep the Vail Dance Festival relevant and attract attention even outside of the Festival dates.
Furthermore, in 2022, we hope to grow our Master Class Series into a larger program which will be capable of lodging dance
students and training them alongside our world-class artists, exposing them to dance opportunities that cannot be found
elsewhere.
Growth Potential: How will the event/program promote an atmosphere of vitality, fun and celebration?
Artistic Director Damian Woetzel takes a very thoughtful approach to programming so that our end result is positive and
impactful. We will host fun pop-up style events in Vail Village allowing guests the ability to interact and engage with Festival
artists outside of their normal setting. The Dancing in the Streets performances are the epitome of vitality, fun and celebration -
we literally meet our audience in the streets of Vail for an engaging celebration of dance, completely for free! Additionally, we
plan to host a closing night celebration with live music and dancing for all of our guests to enjoy.
Growth Potential: How will the event or program achieve recognition and drive participation?
The world-class artists that perform in the Vail Dance Festival are extraordinarily successful individuals in their own rights, and
their participation in the Vail Dance Festival drives their own fans to lend their support to the Vail Dance Festival as donors and
patrons. Furthermore, the programming presented during the Vail Dance Festival receives tremendous critical praise and the Vail
Dance Festival is well-respected as a premier destination for dance fans. Finally, by enhancing our Master Class Series, we hope
to grow and train the next generation of dance artists so that they might one day join the ranks of our Festival Artists and share
their love of dance with world and the Vail stage.
Marketing Strength: What is the potential for the event/program to leverage media exposure and attract
sponsorship support?
The Vail Dance Festival and the Vail Valley Foundation have a long history of working with the Town of Vail to leverage media
exposure and attract sponsorship support. We have an experienced sponsorship team working year-round to bring in sponsors as
well as a talented marketing & PR team who are consistently working on thoughtful communications strategies, plans and
relationships to drive awareness, coverage and reach. In 2020, we received major media coverage from the New York Times, The
New Yorker, The Wall Street Journal, Harper's Bazaar and more (247 global media placements in a year when we didn't even have
an in-person festival).
Potential: How will the event or program enhance Leadership Skills: locally, nationally and internationally?
The Vail Dance Festival employs a variety of local students throughout the summer season, and has a robust internship program
for college and graduate level students that provides personal and professional development. Through these opportunities,
students and young adults are able to gain experience in entry-level positions that require them to develop important
organizational and social skill sets, provides exposure to possible careers, and enhance leadership skills. We also offer a variety of
volunteer opportunities for those looking to donate their time and learn more about dance, the arts & entertainment.
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Community Enrichment: What is the lasting community involvement opportunity and/or lasting community benefit
of the event or program?
A key component of the Vail Dance Festival is accessibility. We offer numerous programs including Community Arts Access where
we partner with community organizations to eliminate socioeconomic barriers to the arts by providing free tickets to each of the
performances. We also offer free lawn tickets for children 12 and under as well as an evening performance where all tickets are
only $20.22. Another community event that is a hit for all ages is the free Dancing in the Streets activation in Vail Village.
How will the event or program leverage media and attract donor and sponsorship support?
Vail receives a lot of attention and recognition in the press coverage we've received over the years from publications like the New
York Times.
After the Digital Festival took place in summer of 2020, general Festival awareness has increased due to the increased
accessibility which will attract new donors and sponsors alike. We hope to capitalize on this awareness over the coming years.
EVENT ECONOMIC IMPACT
Potential benefits to the Town of Vail - Estimate number of room nights for your event or program.
3,600
Potential benefits to the Town of Vail - Potential benefits to the Town of Vail - Estimate increased spending
generated by your event or program.
$4,700,000
Example: Increased spend by attendees in restaurants, shops, lodging or activities.
Potential benefits to the Town of Vail - What estimated return on investment (ROI) in dollars should the Town of
Vail expect?
$59
ROI in this case refers to for each dollar the event/program is funded, how many dollars will be received by the Town of Vail from event impact.)
Example: Estimated ROI - Formula: # of attendees x total average spending = $ (2000 attendees) x ($240 daily spend ) = $480,000
Explanation of how you will direct prospective attendees to book lodging within the Town of Vail and a description
of how you will track the number of lodging nights generated. REMINDER: Per the CSE funding agreement, the
event producer is REQUIRED to direct attendees to book in Town of Vail hotels and lodges.
We'll promote attendees to book lodging in Vail through word-of-mouth, website and email marketing, setting up lodging
partnerships with a variety of TOV Lodging properties. We will track the lodging by through 3rd-party post-event surveys.
BUDGET
Please provide a detailed estimated event/program budget, including anticipated revenues and expenses.
Are your books audited?
Yes
Describe how you will use the funds requested?
TOV funds will go to the general operating budget of the Vail Dance Festival and will help the VVF continue to keep the event
fresh by investing in the event through marketing, PR, customer experience and artist fees. Expenses tied to the Vail Dance
Festival continue to rise each year, and TOV funding will help the VVF significantly. Funds will be used to support all aspects of the
festival operations with the exception of one direct allocation: $5,000 to the Festival Forums/Conversations on Dance national
podcast.
Please upload event/program/organization budget.
VDF BUDGET FORECAST _ for TOV 2022 Application.xlsx
Who currently funds the event/program?
Donors, Underwriters, Sponsors, Ticket Sales, Municipal Funding
Who currently funds your organization?
Donors, Sponsors, Ticket Sales, Municipal Funding, Grants
What percentage % of the total event budget is being requested to fund?
3
September 21, 2021 - Page 153 of 340
If the event/program is not funded at full request, how will the event change with a lower funding allocation?
Reductions will be made across all expense categories, but the event will continue; however, support from our partners is critical
to the success of the event and our ability to continue to improve the experience for both artists and attendees year after year.
Should the Council decide not to support this event/program at all, will it still occur?
Yes
What dollar amount of the total event/program gross revenue do you expect the event itself to generate? (ticket
sales, merchandise, food and alcohol sales, etc.)
915,086
Do you intend to host the event or program in Vail beyond 2022?
Yes
MARKETING
Audience: Who is your audience? (You may choose more than one.)
First time visitors, Returning guests, Primary and Second Homeowners, Local residents
Activation: Detail in town/in village activation opportunities to promote your event or program. (Definition of
Activation: Create an expanded presence throughout the community and stimulate the participation of the
merchants, restaurants, bars and lodges.)
Free Dancing in the Streets performances that will take place in Vail Village throughout the Festival window.
Channels: Which of these channels will you utilize to promote your event or program? (You may select more than
one.)
Print - Local, Print - Regional, Print - National, Editorial, Radio, Television, Online Event Listings, E-newsletters, Web, Media
Plan/Public Relations, Grassroots, Facebook, Instagram, Posters, Rack Cards, Signage – Banners, etc, Co-promotions, Partnerships,
Local Vail Businesses, Concierge Visits, Other
Please explain "Other".
We also work with companies and artists involved to promote the event to their markets as well as local and front range dance
studios.
SPONSORSHIPS & PARTNERSHIPS
1. What is the dollar $ amount of sponsorships and/or partnerships from other sources reflected in the
event/program budget?
$111,500
1a. What is the dollar $ amount of in-kind services or items provided from sponsors or partners?
$35,427
2. Please list your confirmed sponsors or partners.
The $111,500 listed above in "1." is the forecasted sponsorship revenue for the 2022 Festival based on historical data. Current
contracted sponsors for the 2021 Festival include GMC, Nature Valley, TIAA Bank, Gallegos, Moving Mountains,
Pacifico/Constellation Beer, RNDC/Cambria Wine and Stranahans.
3. Please explain the potential for additional sponsorships or partners.
The VVF sales and sponsorship team works year round to secure corporate partners. In 2022 there is potential for new Brand
Partners to sign on as sponsors of the VDF to reach the affluent demographic both on-site experiential and branding opportunities
and via content and media efforts.
ADDITIONAL INFORMATION
September 21, 2021 - Page 154 of 340
Are there any other things you'd like to share with Council and staff that are not included in the application?
As we endeavor to continue to grow the scale and impact of the Vail Dance Festival, we could not do this without the support of
the Town of Vail. We look to increase our ability to provide free cultural performances for the Vail community and also grow our
educational & recreational offering through the expanded Master Class Series and the Conversations on Dance/Festival Forums -
the support of the Town Council for these activations is paramount.
As the new Festival & Operations Manager (Cameron Morgan), I am completing this funding application with a fresh set of eyes on
the support that we request from the Town of Vail for this event. In my opinion, the economic impact of the Vail Dance Festival at
the end of the summer is a critical springboard for the Town of Vail and its merchants right before the winter season. As I look at
what percentage of our audiences comes to Vail expressly for the purpose of attending the Vail Dance Festival (90%), that is over
$4 million in revenue that would otherwise not have flowed into this community each year. I have requested an additional
$10,500 beyond the amount originally requested for 2020 prior to the COVID-19 pandemic ($69,500), which is still less than 3% of
our annual budget. The impact of the Vail Dance Festival on the Town of Vail (economically, culturally, PR/Marketing) is one that I
believe is worth the investment, and I hope you will consider funding this request.
We, the Vail Dance Festival and the Vail Valley Foundation, want to thank the Town of Vail for their continued support throughout
the history of the Vail Dance Festival, but especially over the last year as we emerge from the pandemic and bring the joy and
energy of live dance performance back to the Vail stage!
REQUIRED ATTACHMENTS
Organization rosters naming all officers, board of directors and respective positions as relevant
VVF Roster 2021 for TOV Funding (VDF).pdf
OPTIONAL ATTACHMENTS
List any URLs where additional information can be found, including photos, videos or other content relevant to your
application.
vaildance.org
https://www.youtube.com/watch?v=W0pqXmz4cDs
instagram.com/vaildancefest
facebook.com/vaildance
https://www.flickr.com/photos/vailvalleyfoundation/collections/72157620772863987/
Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding
VDF20 - Stakeholders Report_FINAL_PDF.pdf
Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding
Vail Festival to Return This Summer With Live Performances - The New York Times.pdf
Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding
We encourage questions about the Council application to be sent via email to Martha Anderson - manderson@vailgov.com. Phone calls for further
discussion can be scheduled over email as well.
--->The "Save Draft" button below allows you to save your application and
come back to work on it again.
---> Your application has not been formally submitted until you navigate to
the Menu page and click "Submit Request". You will receive a confirmation
email once your application has been submitted.<---
Linked Form
cmorgan@vvf.org
Submission Date
06/30/2021
Submission Date
06/30/2021
September 21, 2021 - Page 155 of 340
2022 Annual Contribution: File Attachments
If applicable, please attach current State Department of Revenue Certificate with this application.
VVF IRS Tax Exempt Status (Determination Letter) 10.30.20.pdf
Please upload event/program/organization budget.
VDF BUDGET FORECAST _ for TOV 2022 Application.xlsx
Organization rosters naming all officers, board of directors and respective positions as relevant
VVF Roster 2021 for TOV Funding (VDF).pdf
Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding
VDF20 - Stakeholders Report_FINAL_PDF.pdf
Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding
Vail Festival to Return This Summer With Live Performances - The New York Times.pdf
September 21, 2021 - Page 156 of 340
2022 Annual Contribution: Vail Valley Foundation Gerald R. Ford Amphitheater - Live Music &
Entertainment
Town of Vail 2022 Annual Council Contribution Request
CONTRIBUTION POLICY
All contribution requests received by the Town of Vail will be processed in the following manner:
A. All requests must be submitted electronically. Incomplete applications and supplemental information will not be accepted. THE
TOWN COUNCIL WILL ONLY BE GIVEN YOUR COMPLETED APPLICATION FORMS. NO SUPPLEMENTAL INFORMATION WILL BE GIVEN
TO THE TOWN COUNCIL.
B. All applications for annual funding shall be completed and submitted by June 30th by 5:00 P.M.
C. The Town Council will evaluate the various proposals based on their direct benefit to the entire community of Vail, fulfillment of
the Town’s mission, and how this contribution will affect our resort community’s future health. The Town Council’s mission
statement reads: In order to be the premier international mountain resort community, we’re committed to growing a vibrant,
diverse economy and community, providing our citizens and guests with exceptional services and an abundance of recreational,
cultural and educational opportunities.
DISCLOSURE TO ALL APPLICANTS:
1. No money will be disbursed until March 1st, 2022.
2. Because of uncertainty of revenue estimates, please note the following possibilities:
a) Contribution funding may be reduced based on 2022 revenues.
b) The Town of Vail may choose to disburse funding in quarterly installments throughout 2022.
Special event funding will follow the CSE’s guideline of payment in thirds pending completion of CSE and Town of Vail
permitting requirements.
3. Notification of awards will be sent after the Council approves the final budget in December.
GENERAL INSTRUCTIONS:
All applications must be submitted by June 30th by 5:00 P.M. Any application received after that date will not be considered. Please complete all
fields in this application. No hard copies are accepted.
Email contact
ddressman@vvf.org
What is the name of your organization?
Vail Valley Foundation
What category of funding are you applying for? (See definitions at www.vailgov.com/departments/finance/grant-
process)
Signature Events
Type of Funding Requested
Cash and In-kind
Amount of Cash Contribution Requested
$75,000
In-Kind Contribution Requested
3000
What is the name of your event or program?
Gerald R. Ford Amphitheater - Live Music & Entertainment
Is this a new event or program?
No
How much funding did you receive from the Town of Vail for 2021? (Please include total funding you received from
the CSE and Town Council)
$52,500
September 21, 2021 - Page 157 of 340
Will you also apply for 2022 funding from the CSE?
No
Proposed Event/Program Start Date
05/16/2022
Proposed Event/Program End Date
09/30/2022
Name of person completing the application
Dave Dressman
Title of person completing the application
VP Sales and GRFA Concerts & Revenue
Provide name of person or entity to whom the funding check will be cut.
Vail Valley Foundation
Mailing Address Street
PO Box 6550/90 Benchmark Rd. 3rd Floor
City
Avon
State
Colorado
Zip Code
81620
Telephone number
970-777-2015
Email address
ddressman@vvf.org
Event/program and/or organization website
grfavail.com
Number of years organization has been in business
38
Organization's Mission Statement
To enhance the quality of life in the Vail Valley and showcase our community to a global audience through arts, athletics and
education.
Organization's Tax Status
Non-Profit (501C-3)
If applicable, please attach current State Department of Revenue Certificate with this application.
VVF IRS Tax Exempt Letter 501(c)(03).pdf
EVENT/PROGRAM DESCRIPTION
Is this a new or existing event/program in Vail?
Existing
How many years has the event or program been produced in Vail?
34
September 21, 2021 - Page 158 of 340
How does your request support item 1C of the Contribution Policy (See above)
The Gerald R. Ford Amphitheater (The Amp), now heading into its 36th year, provides one of the most beautiful performing arts
spaces imaginable, and is a centerpiece of summer in Vail for locals and visitors. The VVF continues to work tirelessly to position
The Amp as a premier entertainment bucket-list venue through marketing, PR, on-site customer experience, F&B, ticketing and
talent
programming. We are committed to thoughtfully programming an amazing summer schedule of Gerald R. Ford Amphitheater
events which will drive economic vitality, enrich our community and provide our citizens and guests with exceptional cultural and
entertainment options.
Please describe the location(s) of the event or program in previous years.
Gerald R. Ford Amphitheater, Vail CO
Please provide a detailed description of the event/program and its activities.
This application is for the overall Gerald R. Ford Amphitheater Live Music & Entertainment funding request inclusive of Hot
Summer Nights, Amp Summer Concerts, the end of Summer Community Concert and any ancillary community or 3rd party
events which occur.
The Vail Dance Festival and the Bravo! Vail Music Festival will continue to be standalone event funding requests from VVF for Vail
Dance and from Bravo! Vail. Our plan is to continue to mix our free Hot Summer Nights concert series with larger, ticketed
concerts and performances in partnership with AEG Presents. We want to continue our upwards trajectory with added
programming and a continued focus on national/international marketing, branding and PR efforts to further position The Amp as
a can't miss experience for all those who visit the Vail Valley. Descriptions:
Hot Summer Nights free concert series: a summer long series of 6-8 concerts held mainly on Tuesday nights which are family
friendly and free to attend. Hot Summer Nights brings regional and national touring acts to Vail for locals and visitors alike to
enjoy at no cost.
Amp Summer Concerts, in partnership w/ AEG Presents: This unique partnership allows the VVF to capitalize on another world
class Colorado venue; Red Rocks. AEG is the primary booking agent for Red Rocks summer concerts and due to our partnership
with them, we have been able to secure top tier acts who normally play much larger venues than The Amp. These concerts are
programmed throughout the summer around the Vail Dance Festival & Bravo! Vail and are ticketed events which drive significant
media and PR exposure and bring new guests to the Vail Valley. VVF has full control and approval rights over which artists AEG
can program into the venue.
End of Summer Community Celebration: this new concert event will launch on September 9, 2021. The concept is to offer locals
(and guests) the ability to come celebrate the end of summer and gather to send major snow vibes into the atmosphere for a big
winter season. This year (2021) we will also be acknowledging some of the key individuals and groups who helped lead the Vail
Valley through the covid19 pandemic. We have programmed an amazing night of music featuring dozens of local musicians and
will feature drink specials along with a brief end of summer ceremony from the stage. We are planning for this event to be an
annual occurrence, with the second installment coming in September 2022.
Additional live music and entertainment programming at The Amp may include Movie Nights at the Amp, 3rd party events, and
private events.
Do you plan to use Vail Recreation District Facilities?
No
If any of the event/program takes place outside of the Town of Vail, please explain where the event will take place
and why.
N/A
ENVIRONMENTAL PRACTICES
Which of these environmental practices will you commit to executing at your event/program?
Use of recyclable materials - banners, paper, etc., Ban use of plastic bags, Remind guests to bring re-usable bags and water
bottles, Encourage use of bicycles, buses, shuttles, carpools, walking or public transit to event, Enforce no idling policy for staff
and guests, Recycling required in all areas of event, Use eco-friendly serving utensils (compostable or recyclable), Ban styrofoam,
not allowed within town limits, Provide water bottle filling stations, Provide secure bike parking area
September 21, 2021 - Page 159 of 340
Please describe your commitment to environmental sustainability and detail measures that will be taken during
your event to ensure minimal environmental impact and sustainable best practices.
We continue to work to improve the overall environmental footprint of the venue through a variety of different practices during
events. Additionally, we are currently planning for a solar panel installation on the roof of the building as well as various irrigation
system improvements to mitigate water consumption. These solar and water consumption efforts are part of a larger capital
improvement project which will be executed over the coming years with a goal of improving the environmental footprint of the
Amp while also enhancing the guest and artist experience, performing general venue & audio upgrades, modifying the box office
and rehearsal room, and creating new storage solutions.
EVENT/PROGRAM INFORMATION
Number of participants (athletes, artists, exhibitors, etc.) anticipated
750
Number of volunteers needed
50
Number of event/program staff
50
Estimate of total number of spectators/attendees anticipated
55,000
Estimate the number of destination guests from within Colorado, with a focus on the Front Range that your
event/program will bring to Vail
20,000
Estimate the number of destination guests from outside Colorado your event/program will bring to Vail
15,000
Estimate the number of international guests your event/program will bring to Vail
500
How will your event/program increase sales tax in Vail?
By providing world class entertainment options in a unique, intimate venue that embodies the beauty of summer in the Rocky
Mountains and attracting tourists and front range guests to the Valley who will book lodging and populate the Vail Village
restaurants and bars prior to and following concerts and events.
Brand Fit: How will your event or program support the mission and vision of the Vail Town Council?
By further positioning The Amp as a 'bucket list' venue for live entertainment, the VVF will complement the Town Council's
mission to make Vail the premier international mountain resort community, and continue to be a certified Sustainable Destination.
Music and entertainment provide a vibrant and attractive option for guests and locals. It is an experience that consumers are
willing to travel for, as shown by our large percentage of non-locals who attend our Amp Summer Concerts. As well, the Gerald R.
Ford Amphitheater contributes to a thriving local community through our free events and gives locals a venue to be very proud of.
Brand Fit: How will your event or program support the Vail brand identity?
By delivering world class, premium, entertainment options throughout the summer accented by a top of the line videoboard,
unique concessions offerings and delicious food....all of which collectively are the perfect compliment to the fantastic array of
existing shopping and dining options in Vail Village.
Community Enrichment: How will your event/program attract target markets of both visitors and community
members?
By offering the ability to see some of the best bands and entertainers in the world in a comfortable, accessible and majestic
venue that is walking distance from Vail Village. And, by continuing to offer both free and paid entertainment options.
Growth Potential: How will the event/program deliver fresh content? (Fresh content means new programming,
entertainers, adding additional days and activities.)
Via unique partnerships, thoughtful talent booking, fresh menu offerings, engaging videoboard content, and the new end of
summer community concert celebration.
September 21, 2021 - Page 160 of 340
Growth Potential: How will the event/program promote an atmosphere of vitality, fun and celebration?
As we've seen from the start of Summer 2021, live music and entertainment are a critical component of life for many and the
natural desire to gather and celebrate amongst friends in a setting The Amp is as strong as ever. We have had outstanding
attendance at our early June 2021 concerts and expect that to continue.
The natural result of Gerald R. Ford Amphitheater music and entertainment programming is an atmosphere of vitality, fun and
celebration. For both locals and visitors, The Amp is a necessary ingredient to the overall recipe of fun and celebration in the
summer season in Vail. Lastly, VVF consciously sources bands, artists, entertainers who align well with the Vail Brand. We take a
very thoughtful and creative approach to programming so that our end result is positive and impactful.
Growth Potential: How will the event or program achieve recognition and drive participation?
N/A - not a participatory event.
Marketing Strength: What is the potential for the event/program to leverage media exposure and attract
sponsorship support?
Strong. We have an experienced sponsorship team working year-round to bring in sponsors as well as a talented marketing and
PR team who are consistently working on thoughtful communications strategies, plans and relationships to drive awareness,
coverage and reach which in turn makes the venue more attractive to sponsors and partners.
Potential: How will the event or program enhance Leadership Skills: locally, nationally and internationally?
The Amphitheater employs a variety of local students throughout the summer season. Through that employment, they are able to
gain experience in an entry level position that requires them to develop important organizational and social skill sets. We also
offer a variety of volunteer opportunities for those looking to donate their time to a worthy cause and learn about the arts and
entertainment industry and gain general venue operation skills.
Community Enrichment: What is the lasting community involvement opportunity and/or lasting community benefit
of the event or program?
The lasting community benefit is that year after year The Amp contributes to a healthy art and entertainment scene in Vail and
brings a diverse group of music and entertainment options for locals and tourists alike. It gives the Vail community a venue to
truly be proud of and to show off to the world. The VVF is striving to further position the Gerald R. Ford Amphitheater as one of
the best small Amphitheaters in the country, which will continue to drive tourism and economic impact into Vail. The Amp
programming is chosen in an effort to enhance the quality of life in the Vail Valley through the arts by hosting free concerts, paid
concerts with a range of price points, the annual Vail Dance Festival, and providing a venue for Bravo! Vail each summer.
How will the event or program leverage media and attract donor and sponsorship support?
Through the exposure and attractive demographic that the Gerald R. Ford Amphitheater venue and events will provide to its
partners/supporters/sponsors. Additionally, the VVF is motivated and interested in collaborating with VLMD and/or Vail Resorts
marketing to 'host' larger influencers & media at The Amp during the summer while also exposing those media
members/editors/influencers to all that Vail Summer has to offer. The end result would be added media coverage which in turn,
helps with sponsorship and attendance/tourism.
EVENT ECONOMIC IMPACT
Potential benefits to the Town of Vail - Estimate number of room nights for your event or program.
2,000
Potential benefits to the Town of Vail - Potential benefits to the Town of Vail - Estimate increased spending
generated by your event or program.
$2,000,000
Example: Increased spend by attendees in restaurants, shops, lodging or activities.
Potential benefits to the Town of Vail - What estimated return on investment (ROI) in dollars should the Town of
Vail expect?
$58
ROI in this case refers to for each dollar the event/program is funded, how many dollars will be received by the Town of Vail from event impact.)
Example: Estimated ROI - Formula: # of attendees x total average spending = $ (2000 attendees) x ($240 daily spend ) = $480,000
September 21, 2021 - Page 161 of 340
Explanation of how you will direct prospective attendees to book lodging within the Town of Vail and a description
of how you will track the number of lodging nights generated. REMINDER: Per the CSE funding agreement, the
event producer is REQUIRED to direct attendees to book in Town of Vail hotels and lodges.
*The $58 ROI was calculated by dividing the economic impact generated in 2019 by the amount TOV funded. The formula
example did not seem correct to generate the true ROI. That said, per the formula example, the dollar amount would be the
$1.6M listed in the economic impact line above.*
We will direct prospective attendees to book lodging within the Town of Vail through our website and marketing emails. There will
be a dedicated ‘Plan Your Visit’ section of the venue website which will feature a variety of lodging options and other tourist
information. We will also feature key lodging partners on our Videoboard. We will track the number of lodging nights generated
via post-event surveys.
BUDGET
Please provide a detailed estimated event/program budget, including anticipated revenues and expenses.
Are your books audited?
Yes
Describe how you will use the funds requested?
The funding will be included as part of our overall revenues to offset the very high costs of operating, programming and
promoting the Gerald R. Ford Amphitheater venue, and the events that take place there, across what is a very short summer
season. One of the challenges we have always faced regarding The Amp is the fact that the venue can only operate successfully
for approximately 100 days per year due to weather & seasonality. This short season limits the financial upside and makes our
partners like TOV and our sponsors even more critical the the health and overall vibrancy of the Amphitheater. The Amp does not
make money and we are working to strategically increase revenue into the venue in order to continue to improve the guest
experience and both the level of talent and quantity of events. The TOV funding is important.
Additionally, we would be very interested in speaking with the TOV/Council in more detail about a 'arts, culture & entertainment'
tax which supports event producers and venue operators. Similar to what Beaver Creek does w/their REITA money, having a
steady source of tax revenue to help us offset operating and programming costs would be hugely valuable in the years ahead. I
know other event operators like Bravo, Vail Jazz, etc...would echo this concept as an opportunity to further grow the arts,
entertainment and cultural events within Vail.
Please upload event/program/organization budget.
GRFA BUDGET FORECAST _ for TOV 2022 Application.xlsx
Who currently funds the event/program?
Donors, Underwriters, Sponsors, Ticket Sales, Municipal Funding
Who currently funds your organization?
Donors, Sponsors, Ticket Sales, Municipal Funding, Grants
What percentage % of the total event budget is being requested to fund?
7
If the event/program is not funded at full request, how will the event change with a lower funding allocation?
The overall live music and entertainment talent budget may be reduced.
Should the Council decide not to support this event/program at all, will it still occur?
Yes
What dollar amount of the total event/program gross revenue do you expect the event itself to generate? (ticket
sales, merchandise, food and alcohol sales, etc.)
450,000
Do you intend to host the event or program in Vail beyond 2022?
Yes
MARKETING
Audience: Who is your audience? (You may choose more than one.)
First time visitors, Returning guests, Primary and Second Homeowners, Local residents
September 21, 2021 - Page 162 of 340
Activation: Detail in town/in village activation opportunities to promote your event or program. (Definition of
Activation: Create an expanded presence throughout the community and stimulate the participation of the
merchants, restaurants, bars and lodges.)
Signage, 'Watch Parties' in bars, hotels, restaurants for any concerts which are streamed, partner beverage specials, general flow
of traffic into the village pre and post performances.
Channels: Which of these channels will you utilize to promote your event or program? (You may select more than
one.)
Print - Local, Print - Regional, Print - National, Editorial, Radio, Television, Online Event Listings, E-newsletters, Web, Media
Plan/Public Relations, Grassroots, Facebook, Instagram, Twitter, Posters, Rack Cards, Signage – Banners, etc, Co-promotions,
Partnerships, Local Vail Businesses, Concierge Visits, Other
Please explain "Other".
Cross marketing efforts with sponsors, artist/band promotion, Merch.
SPONSORSHIPS & PARTNERSHIPS
1. What is the dollar $ amount of sponsorships and/or partnerships from other sources reflected in the
event/program budget?
$300,000
1a. What is the dollar $ amount of in-kind services or items provided from sponsors or partners?
$75,000
2. Please list your confirmed sponsors or partners.
GMC, TIAA Bank, Pacifico, Jackson Family Wines, High Noon, Hornitos, Nature Valley, Outside, Sonnenalp, Moe's BBQ, Tincup
Whiskey, AEG Presents, Gore Creek Concessions, Resort Events, Epic Mountain Express
3. Please explain the potential for additional sponsorships or partners.
VVF will continuously source like-minded sponsors and partners to support the health and well-being of the Gerald R. Ford
Amphitheater venue and it's individual events. We have the ability to offer partners a variety of exposure including sampling,
sales, brand recognition and exposure, on-site experiential opportunities, social media & messaging, unique content, and
influencer marketing.
ADDITIONAL INFORMATION
Are there any other things you'd like to share with Council and staff that are not included in the application?
In the "Event Program/Entertainment Section" above, the estimated attendance/spectator # of 55,000 does not include Vail
Dance Festival or Bravo! attendance and is specific only to live music and other entertainment.
Lastly, VVF is happy to continue to provide TOV Staff and Council with preferred access to purchase tickets for all Amp Summer
Concerts (AEG concerts). 20 Town Council tickets & 10 TOV Staff tickets would be held for a two-week period beginning on the
on-sale date. Because of our collaboration with AEG Presents, we, unfortunately, cannot guarantee your seating or that tickets
will be available after the two-week period has passed. Please understand that after that time, all tickets will be released for
purchase by the general public.
REQUIRED ATTACHMENTS
Organization rosters naming all officers, board of directors and respective positions as relevant
VVF Roster 2021 for TOV Funding (GRFA).pdf
OPTIONAL ATTACHMENTS
List any URLs where additional information can be found, including photos, videos or other content relevant to
your application.
grfavail.com
instagram.com/grfa_vail/
Partner Media Toolkit: https://bit.ly/GRFA-Toolkit
Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding
Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding
September 21, 2021 - Page 163 of 340
Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding
We encourage questions about the Council application to be sent via email to Martha Anderson - manderson@vailgov.com. Phone calls for further
discussion can be scheduled over email as well.
--->The "Save Draft" button below allows you to save your application and
come back to work on it again.
---> Your application has not been formally submitted until you navigate to
the Menu page and click "Submit Request". You will receive a confirmation
email once your application has been submitted.<---
Linked Form
sdeen@vvf.org
Submission Date
06/24/2021
Submission Date
06/24/2021
2022 Annual Contribution: File Attachments
If applicable, please attach current State Department of Revenue Certificate with this application.
VVF IRS Tax Exempt Letter 501(c)(03).pdf
Please upload event/program/organization budget.
GRFA BUDGET FORECAST _ for TOV 2022 Application.xlsx
Organization rosters naming all officers, board of directors and respective positions as relevant
VVF Roster 2021 for TOV Funding (GRFA).pdf
September 21, 2021 - Page 164 of 340
2022 Annual Contribution: Highline Events and Entertainment Spring Back to Vail 2022
Town of Vail 2022 Annual Council Contribution Request
CONTRIBUTION POLICY
All contribution requests received by the Town of Vail will be processed in the following manner:
A. All requests must be submitted electronically. Incomplete applications and supplemental information will not be accepted. THE
TOWN COUNCIL WILL ONLY BE GIVEN YOUR COMPLETED APPLICATION FORMS. NO SUPPLEMENTAL INFORMATION WILL BE GIVEN
TO THE TOWN COUNCIL.
B. All applications for annual funding shall be completed and submitted by June 30th by 5:00 P.M.
C. The Town Council will evaluate the various proposals based on their direct benefit to the entire community of Vail, fulfillment of
the Town’s mission, and how this contribution will affect our resort community’s future health. The Town Council’s mission
statement reads: In order to be the premier international mountain resort community, we’re committed to growing a vibrant,
diverse economy and community, providing our citizens and guests with exceptional services and an abundance of recreational,
cultural and educational opportunities.
DISCLOSURE TO ALL APPLICANTS:
1. No money will be disbursed until March 1st, 2022.
2. Because of uncertainty of revenue estimates, please note the following possibilities:
a) Contribution funding may be reduced based on 2022 revenues.
b) The Town of Vail may choose to disburse funding in quarterly installments throughout 2022.
Special event funding will follow the CSE’s guideline of payment in thirds pending completion of CSE and Town of Vail
permitting requirements.
3. Notification of awards will be sent after the Council approves the final budget in December.
GENERAL INSTRUCTIONS:
All applications must be submitted by June 30th by 5:00 P.M. Any application received after that date will not be considered. Please complete all fields
in this application. No hard copies are accepted.
Email contact
nicole@imprintgroup.com
What is the name of your organization?
Highline Events and Entertainment
What category of funding are you applying for? (See definitions at www.vailgov.com/departments/finance/grant-
process)
Signature Events
Type of Funding Requested
Cash Funding Only
Amount of Cash Contribution Requested
$350,000
What is the name of your event or program?
Spring Back to Vail 2022
Is this a new event or program?
No
How much funding did you receive from the Town of Vail for 2021? (Please include total funding you received from
the CSE and Town Council)
$0
Will you also apply for 2022 funding from the CSE?
No
September 21, 2021 - Page 165 of 340
Proposed Event/Program Start Date
04/08/2022
Proposed Event/Program End Date
04/10/2022
Name of person completing the application
Nicole Marsh
Title of person completing the application
Partner
Provide name of person or entity to whom the funding check will be cut.
Highline Sports and Entertainment
Mailing Address Street
216 Main Street, Suite 230
City
Edwards
State
Colorado
Zip Code
81632
Telephone number
970 476 6797 ext 701
Email address
myriah@gohighline.com
Event/program and/or organization website
gohighline.com | vail.com/springback | www.springbacktovail.com/
Number of years organization has been in business
25
Organization's Mission Statement
To foster a culture in which Highline team members are challenged to excel in providing all customers with exceptional service,
extensive knowledge and an unwavering commitment to ethical excellence - not only to complete client satisfaction-but beyond
all expectations!
Organization's Tax Status
For Profit
If applicable, please attach current State Department of Revenue Certificate with this application.
EVENT/PROGRAM DESCRIPTION
Is this a new or existing event/program in Vail?
Existing
How many years has the event or program been produced in Vail?
10
September 21, 2021 - Page 166 of 340
How does your request support item 1C of the Contribution Policy (See above)
The vision is simple: be the best of the best. With an ample amount planning and ramp up time, Highline will work closely with
local entities of every kind to garner the proper funding and create a truly memorable and valuable event for the Town of Vail and
its guests. It will include: world-class A-list entertainment, world-class partners and sponsors, world- class production and world-
class activation. Bring Back, Spring Back and position Spring Back to Vail as the number one spring festival in any mountain
community in North America. Establishing the groundwork in 2019, the event is poised to continue to transform itself to deliver
memorable experiences for key demographics, have economic impact to the Town of Vail and creating a wildly vibrant energy
throughout the Town of Vail and on Vail Mountain targeting a historically slower time in April. The 2022 Spring Back to Vail will
look to deliver: • Enriched guest experience in expanded festival environment; • Expanded vibrancy throughout the Town of Vail
and on Vail Mountain; • Increased and supplemental marketing campaign beyond Vail Resorts plan; • High level entertainment
and lifestyle activities appealing to a wide variety of people; • Positive economic impact from not only spending and sales tax but
also driving overnight visits stays; • Safe environment for all guests
Please describe the location(s) of the event or program in previous years.
Vail/Vail Mountain
Please provide a detailed description of the event/program and its activities.
Spring Back to Vail has seen a multitude of iterations over the past 18 years and it is time to create and bring back what arguably
should be the greatest spring event at any resort in the country. The value proposition behind the initiative has no ceiling. With
humility, the event has learned from past misses and lost opportunities, and looks to follow the rootof success seen many, many
years ago. PAID CONCERT MODEL Create a paid concert model allowing nationally renowned artists with massive appeal and draw
to be booked well in advance and marketed throughout the entire season. EVENTS INSIDE THE EVENT Create events inside the
event focusing from Ford Park to Golden Peak to Vail Village to Lionshead with multi-day vibrant activations chocked full of energy
and guest experiences with mass appeal. By providing different touch points throughout the Festival weekend, guests will be able
to choose what interests them. Spring Back to Vail looks to provide something for everyone to reach a broad range of guests to
the Valley. REFRESH AND REFINE Traditional elements of Spring Back to Vail will remain as part of the programming but will
continue to be enhanced and refined. From the World Pond Skimming Championships to the Mountain Luau, expanding the
components within these pre existing events will keep them current and relevant.
Do you plan to use Vail Recreation District Facilities?
No
If any of the event/program takes place outside of the Town of Vail, please explain where the event will take place
and why.
All events for Spring Back to Vail will take place in the Town of Vail/Vail Mountain
ENVIRONMENTAL PRACTICES
Which of these environmental practices will you commit to executing at your event/program?
Use of recyclable materials - banners, paper, etc., Ban use of plastic bags, Remind guests to bring re-usable bags and water
bottles, Encourage use of bicycles, buses, shuttles, carpools, walking or public transit to event, Enforce no idling policy for staff
and guests, Recycling required in all areas of event, Wastewater will be properly disposed of, Use eco-friendly serving utensils
(compostable or recyclable), Ban styrofoam, not allowed within town limits, Compost food waste, Provide water bottle filling
stations
Please describe your commitment to environmental sustainability and detail measures that will be taken during
your event to ensure minimal environmental impact and sustainable best practices.
Here is a snap shot from previous events with plans to continue similar efforts and expand further into 2022: • Partnered with Vail
Resorts/Epic Promise to promote sustainability at all Spring Back to Vail venues • All service ware at the expo and concerts were
recyclable • Required expo partners to separate all trash, aluminum and cardboard prior to disposing • Sold products at the
concerts in aluminum packaging to reduce recycled cup usage • Reused event specific signage wherever possible • Used hard-
wired power wherever possible [vs. generators] • Utilized containers that were re-engineered into a foldable trash and recycling
bins made from recycled event coroplast signs • Staff carpooling from Denver and within the valley during the event • Strict no
idling policy for all vendors and staff during load in/load out • Used re-usable table linens at all tents (instead of disposable) and
cleaned as needed (vs. replaced) • Encouraged restaurant vendors to buy local and produce dishes using those ingredients •
Integrate water stations and refillable options, weather permitting • Upcycled event banners and signage
EVENT/PROGRAM INFORMATION
Number of participants (athletes, artists, exhibitors, etc.) anticipated
100
September 21, 2021 - Page 167 of 340
Number of volunteers needed
20
Number of event/program staff
90
Estimate of total number of spectators/attendees anticipated
30,000
Estimate the number of destination guests from within Colorado, with a focus on the Front Range that your
event/program will bring to Vail
18,000
Estimate the number of destination guests from outside Colorado your event/program will bring to Vail
9,000
Estimate the number of international guests your event/program will bring to Vail
3,000
How will your event/program increase sales tax in Vail?
The vision/plan for Spring Back to Vail 2022 will feature one weekend with a robust schedule of activities with the goal of
encouraging more consumer spending from lodging, dining and shopping over a longer period of time. By bringing more people to
Town for extended stays during this historically slow time of year, additional revenue is expected so increase the tax revenues. As
has occurred for the past 20 years, nationally recognized talent will be the main draw, one that has been a trailblazer in the resort
event world. Our proven track record for drawing tourists from the front, range and all over the country will continue.
Brand Fit: How will your event or program support the mission and vision of the Vail Town Council?
The vision is simple: be the best of the best. With an ample amount planning and ramp up time, Highline will work closely with
local entities of every kind to garner the proper funding and create a truly memorable and valuable event for the Town of Vail and
its guests. It will include: world-class A-list entertainment, world-class partners and sponsors, world-class production and world-
class activation. Bring Back, Spring Back and position Spring Back to Vail as the number one spring festival in any mountain
community in North America. Establishing the groundwork in 2019, the event is poised to continue to transform itself to deliver
memorable experiences for key demographics, have economic impact to the Town of Vail and creating a wildly vibrant energy
throughout the Town of Vail and on Vail Mountain targeting a historically slower time in April. The 2022 Spring Back to Vail will
look to deliver: • Enriched guest experience in expanded festival environment; • Expanded vibrancy throughout the Town of Vail
and on Vail Mountain; • Increased and supplemental marketing campaign beyond Vail Resorts plan; • High level entertainment
and lifestyle activities appealing to a wide variety of people; • Positive economic impact from not only spending and sales tax but
also driving overnight visits stays; • Safe environment for all guests
Brand Fit: How will your event or program support the Vail brand identity?
Spring Back to Vail, Vail Mountain and the Town of Vail have collaborated in the past and will continue to coordinate efforts both
on mountain and off on several levels regarding Vail brand identity: • Refresh Spring Back’s current creative, logos, event voice
and brand positioning that is on message and visually appealing • Create a fully integrated branding/signage plan that is cohesive
• Provide event programming for a range of guests and locals • Striving for the highest levels of customer service and
experiences
Community Enrichment: How will your event/program attract target markets of both visitors and community
members?
With world-class musical talent, interactive expo areas, entertaining competitions like The World Pond Skimming Championships,
guests and locals will have more incentive to choose Vail for their springtime plans. The Spring Back to Vail schedule will have
something for everyone. A key focus is the dissemination of accurate event information to key local media groups, concierges and
lodging leaders. Everything from the event outreach to the grassroots marketing is strategically thought out so that the right
people get the right information at the prime time. Highline and Vail Resorts/Vail Mountain continue to invest in high quality
photography and videography to extend its reach in digital and print media applications and create content driven outreach.
Growth Potential: How will the event/program deliver fresh content? (Fresh content means new programming,
entertainers, adding additional days and activities.)
We will continue with what is tried and true with the entertainment aspect, but will enhance the event immensely with sponsor
integration and activation throughout the villages. People will have the opportunity to take part in the event several times and in
several locations. A wide range of musical acts will enhance the vibe in Town of Vail and complements the mountain weather and
spring skiing/riding.
September 21, 2021 - Page 168 of 340
Growth Potential: How will the event/program promote an atmosphere of vitality, fun and celebration?
Spring Back to Vail IS fun and the festivities surrounding the events invite guests to enjoy Vail to the fullest. The programming and
vibrancy the event creates from The World Pond Skimming Championships to the on mountain Luau to great live music allows
guests to be as active and involved as they choose. Event partners can enhance the event through additional activations and aid
in creating unique and memorable guest experiences. Since Highline and Imprint specialize in creating custom event
partnerships, a relevant and fun experience for the Vail guest is top of mind.
Growth Potential: How will the event or program achieve recognition and drive participation?
Spring Back to Vail has already received regional and national recognition. We'll continue to build the brand and the experience by
bringing in top talent that will make it a must attend event, driving participation year after year.
Marketing Strength: What is the potential for the event/program to leverage media exposure and attract
sponsorship support?
Spring Back to Vail marketing and PR efforts will take a 3 tiered approach for 2022 and beyond which will help in securing event
partners and sponsors. VAIL RESORTS/VAIL MOUNTAIN will be actively involved and leading the promotional charge to include: •
Brand refresh, brand voice refinement and content creation • Brand guidance and development support • Marketing strategy
development • Tactical execution of marketing plans across owned Vail channels and assets • Tactical execution of marketing
plans in paid channels and assets • Design and production of marketing assets • Content capture • Supporting local and
on-mountain outreach for event communications • Support via owned and operated channels and venues (retail, restaurant,
lodging, and on-mountain) • Logistical support for on-mountain event elements, if any • Leverage
Vail Resorts Public Relations for media inquiries, outreach, and hosting. • Partner with Owned and Operated Lodging for event
needs • Event performance analyses (destimetrics, guest experience insights, and guest feedback) VLMD Spring Back to Vail
looks to complement and creatively layer marketing/media efforts from Vail Mountain by looking to partner with Vail Local
Marketing District for additional marketing dollars to drive destination guests during this historically slow time in April. The month
of April falls under the shoulder season umbrella and has become one of the slowest times of the year. OTHER Spring Back to Vail
will look to partner with other PR /Media partners to effectively streamlining marketing, advertising, social and digital campaigns
during this low/shoulder season period. By looking to expand current relationships with key media partners such as AXS TV and
VH1, the goal is to provide additional exposure to not only further the street cred of Spring Back to Vail but also to allow a more
robust package for event partners and sponsors. Event Partners/Sponsors will leverage their outlets to promote not only their
presence at the event but provide potential plus ups before/after the event with ideas like trips/sweepstakes, enter to win and
much more. The final activations are dependent upon event partner planning.
Potential: How will the event or program enhance Leadership Skills: locally, nationally and internationally?
n/a
Community Enrichment: What is the lasting community involvement opportunity and/or lasting community benefit
of the event or program?
Spring Back to Vail provides an encompassing opportunity for the local community to not only enjoy the planned festivities but
also take advantage of increased awareness and guest presence in town. Local businesses are able to capitalize on additional
consumer spending with the increase in guests visiting Vail during the event
How will the event or program leverage media and attract donor and sponsorship support?
Spring Back to Vail marketing and PR efforts will take a 3 tiered approach for 2020 and beyond which will help in securing
event partners and sponsors. VAIL RESORTS/VAIL MOUNTAIN will be actively involved and leading the promotional charge to
include: • Brand refresh, brand voice refinement and content creation • Brand guidance and development support • Marketing
strategy development • Tactical execution of marketing plans across owned Vail channels and assets • Tactical execution of
marketing plans in paid channels and assets • Design and production of marketing assets • Content capture • Supporting local
and on-mountain outreach for event communications • Support via owned and operated channels and venues (retail, restaurant,
lodging, and on- mountain) o Logistical support for on-mountain event elements, if any • Leverage Vail Resorts Public Relations
for media inquiries, outreach, and hosting. • Partner with Owned and Operated Lodging for event needs • Event performance
analyses (destimetrics, guest experience insights, and guest feedback) VLMD Spring Back to Vail looks to complement and
creatively layer marketing/media efforts from Vail Mountain by looking to partner with Vail Local Marketing District for additional
marketing dollars to drive destination guests during this historically slow time in April. The month of April falls under the shoulder
season umbrella and has become one of the slowest times of the year. OTHER Spring Back to Vail will look to partner with other
PR /Media partners to effectively streamlining marketing, advertising, social and digital campaigns during this low/shoulder
season period. By looking to expand current relationships with key media partners such as AXS TV and VH1, the goal is to provide
additional exposure to not only further the street cred of Spring Back to Vail but also to allow a more robust package for event
partners and sponsors. Event Partners/Sponsors will leverage their outlets to promote not only their presence at the event but
provide potential plus ups before/after the event with ideas like trips/sweepstakes, enter to win and much more. The final
activations are dependent upon event partner planning.
September 21, 2021 - Page 169 of 340
EVENT ECONOMIC IMPACT
Potential benefits to the Town of Vail - Estimate number of room nights for your event or program.
4,500
Potential benefits to the Town of Vail - Potential benefits to the Town of Vail - Estimate increased spending
generated by your event or program.
$15,000,000
Example: Increased spend by attendees in restaurants, shops, lodging or activities.
Potential benefits to the Town of Vail - What estimated return on investment (ROI) in dollars should the Town of
Vail expect?
$15,000,000
ROI in this case refers to for each dollar the event/program is funded, how many dollars will be received by the Town of Vail from event impact.)
Example: Estimated ROI - Formula: # of attendees x total average spending = $ (2000 attendees) x ($240 daily spend ) = $480,000
Explanation of how you will direct prospective attendees to book lodging within the Town of Vail and a description
of how you will track the number of lodging nights generated. REMINDER: Per the CSE funding agreement, the
event producer is REQUIRED to direct attendees to book in Town of Vail hotels and lodges.
Non-local attendees will be directed to Vail lodging options via call-to-actions to the event website placed in event advertising and
collateral materials. These items will include newspaper print ads, web, posters, digital rack cards, social media inclusion and
through phone inquiries via phone directing public. Tracking and
estimation will be acquired through mTrip reports and intercept surveys as provided by the Town of Vail.
BUDGET
Please provide a detailed estimated event/program budget, including anticipated revenues and expenses.
Are your books audited?
Yes
Describe how you will use the funds requested?
Talent Procurement and Production
Please upload event/program/organization budget.
Spring Back to Vail 2022 Budget.pdf
Who currently funds the event/program?
Spring Back to Vail has been funded in the past by Town of Vail, Vail Mountain and corporate partners
Who currently funds your organization?
Highline is a private company
What percentage % of the total event budget is being requested to fund?
39
If the event/program is not funded at full request, how will the event change with a lower funding allocation?
If Spring Back to Vail is funded at a reduced level by Town of Vail, event organizers will revisit the overall feasibility of the event
scope as planned and consider making cuts in the following areas: • Talent and production levels • Fewer event
components/elements
Should the Council decide not to support this event/program at all, will it still occur?
No
What dollar amount of the total event/program gross revenue do you expect the event itself to generate? (ticket
sales, merchandise, food and alcohol sales, etc.)
60,000
Do you intend to host the event or program in Vail beyond 2022?
Yes
MARKETING
September 21, 2021 - Page 170 of 340
Audience: Who is your audience? (You may choose more than one.)
First time visitors, Returning guests, Primary and Second Homeowners, Local residents
Activation: Detail in town/in village activation opportunities to promote your event or program. (Definition of
Activation: Create an expanded presence throughout the community and stimulate the participation of the
merchants, restaurants, bars and lodges.)
Interactive Festival Expo Village with On-snow ski and snowboard demos, Product sampling and sales
Interactive all-day Block Party at Vail Village with Après Ski programming with live music and Live concert telecast from Ford Park
concert venue and Late-night silent disco
Mobile sampling opportunities with approx. four (4) sampling locations throughout Vail
On-premise late-night party and DJ Show at Dobson Ice Arena with Partner-driven experiential activations
Vail merchant, restaurant and lodging integrations
Channels: Which of these channels will you utilize to promote your event or program? (You may select more than
one.)
Print - Local, Print - Regional, Editorial, Radio, Television, Online Event Listings, E-newsletters, Web, Media Plan/Public Relations,
Grassroots, Facebook, Instagram, Posters, Rack Cards, Flyers, Signage – Banners, etc, Co-promotions, Partnerships, Local Vail
Businesses, Concierge Visits
SPONSORSHIPS & PARTNERSHIPS
1. What is the dollar $ amount of sponsorships and/or partnerships from other sources reflected in the
event/program budget?
$475,000
1a. What is the dollar $ amount of in-kind services or items provided from sponsors or partners?
$10,000
2. Please list your confirmed sponsors or partners.
Vail Mountain Spring Back to Vail 2022 is currently being sold and an up to date list of partners will be available in the near future.
3. Please explain the potential for additional sponsorships or partners.
Knowing the importance of momentum and timing, the Spring Back sales team has adopted a new / refreshed sales strategy for
Spring Back to Vail 2022 that will allow for more robust opportunities in all product categories. By changing not only the sales
model but also the event scope, the team looks to add variety in partners as well as increase partnership revenues from 2019 by
expanding beyond the relationships of Vail Resorts Strategic Alliance and its partners. Outside sponsorship will be pursued
cultivating fresh ideas, activation concepts and experiences the event warrants.
ADDITIONAL INFORMATION
Are there any other things you'd like to share with Council and staff that are not included in the application?
n/a
REQUIRED ATTACHMENTS
Organization rosters naming all officers, board of directors and respective positions as relevant
Highline Imprint Highline Org Chart.pdf
OPTIONAL ATTACHMENTS
List any URLs where additional information can be found, including photos, videos or other content relevant to your
application.
n/a
Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding
SB2V19 Event Recap _5.29.19.pdf
Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding
SBTV_2019_Partner_Recap-4.pdf
Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding
SBTV_USO_30_FINAL.mp4
We encourage questions about the Council application to be sent via email to Martha Anderson - manderson@vailgov.com. Phone calls for further
September 21, 2021 - Page 171 of 340
discussion can be scheduled over email as well.
--->The "Save Draft" button below allows you to save your application and
come back to work on it again.
---> Your application has not been formally submitted until you navigate to
the Menu page and click "Submit Request". You will receive a confirmation
email once your application has been submitted.<---
Linked Form
myriah@gohighline.com
Submission Date
07/14/2021
Submission Date
07/14/2021
2022 Annual Contribution: File Attachments
Please upload event/program/organization budget.
Spring Back to Vail 2022 Budget.pdf
Organization rosters naming all officers, board of directors and respective positions as relevant
Highline Imprint Highline Org Chart.pdf
Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding
SB2V19 Event Recap _5.29.19.pdf
Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding
SBTV_2019_Partner_Recap-4.pdf
Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding
SBTV_USO_30_FINAL.mp4
September 21, 2021 - Page 172 of 340
2022 Annual Contribution: Highline Sports and Entertainment Vail Snow Days 2022
Town of Vail 2022 Annual Council Contribution Request
CONTRIBUTION POLICY
All contribution requests received by the Town of Vail will be processed in the following manner:
A. All requests must be submitted electronically. Incomplete applications and supplemental information will not be accepted. THE
TOWN COUNCIL WILL ONLY BE GIVEN YOUR COMPLETED APPLICATION FORMS. NO SUPPLEMENTAL INFORMATION WILL BE GIVEN
TO THE TOWN COUNCIL.
B. All applications for annual funding shall be completed and submitted by June 30th by 5:00 P.M.
C. The Town Council will evaluate the various proposals based on their direct benefit to the entire community of Vail, fulfillment of
the Town’s mission, and how this contribution will affect our resort community’s future health. The Town Council’s mission
statement reads: In order to be the premier international mountain resort community, we’re committed to growing a vibrant,
diverse economy and community, providing our citizens and guests with exceptional services and an abundance of recreational,
cultural and educational opportunities.
DISCLOSURE TO ALL APPLICANTS:
1. No money will be disbursed until March 1st, 2022.
2. Because of uncertainty of revenue estimates, please note the following possibilities:
a) Contribution funding may be reduced based on 2022 revenues.
b) The Town of Vail may choose to disburse funding in quarterly installments throughout 2022.
Special event funding will follow the CSE’s guideline of payment in thirds pending completion of CSE and Town of Vail
permitting requirements.
3. Notification of awards will be sent after the Council approves the final budget in December.
GENERAL INSTRUCTIONS:
All applications must be submitted by June 30th by 5:00 P.M. Any application received after that date will not be considered. Please complete all
fields in this application. No hard copies are accepted.
Email contact
nicole@imprintgroup.com
What is the name of your organization?
Highline Sports and Entertainment
What category of funding are you applying for? (See definitions at www.vailgov.com/departments/finance/grant-
process)
Signature Events
Type of Funding Requested
Cash Funding Only
Amount of Cash Contribution Requested
$300,000
What is the name of your event or program?
Vail Snow Days 2022
Is this a new event or program?
No
How much funding did you receive from the Town of Vail for 2021? (Please include total funding you received from
the CSE and Town Council)
$300,000
Will you also apply for 2022 funding from the CSE?
No
September 21, 2021 - Page 173 of 340
Proposed Event/Program Start Date
12/08/2022
Proposed Event/Program End Date
12/11/2022
Name of person completing the application
Nicole Marsh
Title of person completing the application
Partner
Provide name of person or entity to whom the funding check will be cut.
Highline Sports and Entertainment
Mailing Address Street
216 Main Street, Suite 230
City
Edwards
State
Colorado
Zip Code
81632
Telephone number
9704766797701
Email address
myriah@gohighline.com
Event/program and/or organization website
gohighline.com | vail.com/snowdays | www.vailsnowdays.com
Number of years organization has been in business
25
Organization's Mission Statement
To foster a culture in which Highline team members are challenged to excel in providing all customers with exceptional service,
extensive knowledge and an unwavering commitment to ethical excellence - not only to complete client satisfaction-but beyond
all expectations!
Organization's Tax Status
For Profit
If applicable, please attach current State Department of Revenue Certificate with this application.
EVENT/PROGRAM DESCRIPTION
Is this a new or existing event/program in Vail?
Existing
How many years has the event or program been produced in Vail?
10
September 21, 2021 - Page 174 of 340
How does your request support item 1C of the Contribution Policy (See above)
The vision for Vail Snow Days 2022 is to continue to build on the momentum of this early winter festival event and kick off the
winter season in Vail like no other mountain community. By fine-tuning event elements proven successful in previous years and
looking to expand where possible, Vail Snow Days will continue to provide unique guests experiences and create positive
economic opportunities for the Town of Vail. The 2022 Vail Snow Days will look to deliver: • Enriched guest experience in
expanded festival environment and elements; • Expanded vibrancy throughout the Town of Vail and on Vail Mountain; • High
level entertainment and lifestyle activities appealing to a wide variety of people; • Positive economic impact from not only
spending and sales tax but also driving overnight visits stays; • Safe environment for all guests
Please describe the location(s) of the event or program in previous years.
• Golden Peak • Mountain Plaza • Vail Village • Lionshead • Ford Park
Please provide a detailed description of the event/program and its activities.
Vail Snow Days is the signature kick-off event to the season and will once again feature free live music, family-friendly
happenings, a sponsor expo village and more. All talent for the 2021 and 2022 Vail Snow Days concerts are TBA but past
performances include Counting Crows, Nathaniel Rateliff & The Night Sweats, Shakey Graves, O.A.R, Wilco, Bare Naked Ladies
and more.
Do you plan to use Vail Recreation District Facilities?
No
If any of the event/program takes place outside of the Town of Vail, please explain where the event will take place
and why.
All events for Vail Snow Days will take place in Vail/Vail Mountain
ENVIRONMENTAL PRACTICES
Which of these environmental practices will you commit to executing at your event/program?
Use of recyclable materials - banners, paper, etc., Ban use of plastic bags, Remind guests to bring re-usable bags and water
bottles, Encourage use of bicycles, buses, shuttles, carpools, walking or public transit to event, Enforce no idling policy for staff
and guests, Recycling required in all areas of event, Wastewater will be properly disposed of, Use eco-friendly serving utensils
(compostable or recyclable), Ban styrofoam, not allowed within town limits, Compost food waste, Provide water bottle filling
stations
Please describe your commitment to environmental sustainability and detail measures that will be taken during
your event to ensure minimal environmental impact and sustainable best practices.
Here is a snap shot from previous events with plans to continue similar efforts and expand further into 2022: • Partnered with Vail
Resorts/Epic Promise to promote sustainability at all Vail Snow Days venues • All service ware at the expo and concerts were
recyclable • Required expo partners to separate all trash, aluminum and cardboard prior to disposing • Sold products at the
concerts in aluminum packaging to reduce recycled cup usage • Reused event specific signage wherever possible • Used hard-
wired power wherever possible [vs. generators] • Utilized containers that were re-engineered into a foldable trash and recycling
bins made from recycled event coroplast signs • Upcycled event signage and banners • Staff carpooling from Denver and within
the valley during the event • Strict no idling policy for all vendors and staff during load in/load out • Used re-usable table linens
at all tents (instead of disposable) and cleaned as needed (vs. replaced) • Encouraged restaurant vendors to buy local and
produce dishes using those ingredients
EVENT/PROGRAM INFORMATION
Number of participants (athletes, artists, exhibitors, etc.) anticipated
25
Number of volunteers needed
20
Number of event/program staff
75
Estimate of total number of spectators/attendees anticipated
20,000
Estimate the number of destination guests from within Colorado, with a focus on the Front Range that your
event/program will bring to Vail
10,000
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Estimate the number of destination guests from outside Colorado your event/program will bring to Vail
9,600
Estimate the number of international guests your event/program will bring to Vail
400
How will your event/program increase sales tax in Vail?
This annual event that brings people to town during a soft period prior the Holidays, is a huge driver for consumer engagement
within the Town of Vail. A longstanding signature event, Vail Snow Days offers something for everyone. From lodging, dining and
shopping, this event drives sales.
Brand Fit: How will your event or program support the mission and vision of the Vail Town Council?
The vision for Vail Snow Days 2022 is to continue to build on the momentum of this early winter festival event and kick off the
winter season in Vail like no other mountain community. By fine-tuning event elements proven successful in previous years and
looking to expand where possible, Vail Snow Days will continue to provide unique guests experiences and create positive
economic opportunities for the Town of Vail. The 2022 Vail Snow Days will look to deliver: • Enriched guest experience in
expanded festival environment and elements; • Expanded vibrancy throughout the Town of Vail and on Vail Mountain; • High
level entertainment and lifestyle activities appealing to a wide variety of people; • Positive economic impact from not only
spending and sales tax but also driving overnight visits stays; • Safe environment for all guests
Brand Fit: How will your event or program support the Vail brand identity?
Vail Snow Days, Vail Mountain and the Town of Vail have collaborated in the past and will continue to coordinate efforts both on
mountain and off on several levels regarding Vail brand identity: • Creating a fully integrated branding/signage plan that is
cohesive, on message and visually appealing • Providing event programming for a range of guests and locals • Striving for the
highest levels of customer service and experiences
Community Enrichment: How will your event/program attract target markets of both visitors and community
members?
With world-class musical talent and interactive expo areas, destination guests will have more incentive to choose Vail for their
early season plans. A key focus is the dissemination of accurate event information to key local media groups, concierges and
lodging leaders. Everything from the event outreach to the grassroots marketing is strategically thought out so that the right
people get the right information at the prime time. Highline and Vail Resorts/Vail Mountain continue to invest in high quality
photography and videography to extend its reach in digital and print media applications and create content driven outreach.
Growth Potential: How will the event/program deliver fresh content? (Fresh content means new programming,
entertainers, adding additional days and activities.)
The ever changing musical talent/acts that Vail Snow Days has brought to Vail during its history always helps to create a unique
and varied vibe in Town of Vail and complements the mountain weather and early season skiing/riding.
Growth Potential: How will the event/program promote an atmosphere of vitality, fun and celebration?
Vail Snow Days IS fun and the festivities surrounding the events invite guests to enjoy Vail to the fullest. The programming and
vibe the event creates from interactive partner expo villages at the base areas to great live music allow guests to be as active
and involved as they choose. The no cost admission for events surrounding Vail Snow Days makes the event inclusive and
accessible to all. Event partners can enhance the event through additional activations and aid in creating unique and memorable
guest experiences. Since Highline specializes in creating custom event partnerships, a relevant and fun experience for the Vail
guest is top of mind.
Growth Potential: How will the event or program achieve recognition and drive participation?
Vail Snow Days is already receiving regional and national recognition. We'll continue to build the brand and the experience by
bringing in top talent that will make it a "must attend" event, driving participation year after year.
Marketing Strength: What is the potential for the event/program to leverage media exposure and attract
sponsorship support?
Vail Snow Days will be strongly promoted through Vail Resorts/Vail Mountain to include: • Brand guidance and development
support • Marketing strategy development • Tactical execution of marketing plans across owned Vail channels and assets •
Tactical execution of marketing plans in paid channels and assets • Design and production of marketing assets • Content capture
• Supporting local and on-mountain outreach for event communications • Support via owned and operated channels and venues
(retail, restaurant, lodging, and on-mountain) o Logistical support for on-mountain event elements, if any • Leverage Vail Resorts
Public Relations for media inquiries, outreach, and hosting. • Partner with Owned and Operated Lodging for event needs • Event
performance analyses (destimetrics, guest experience insights, and guest feedback) The event will be promoted through a
variety of partner activations including potential incentive trips/sweepstakes and event promotions at area accounts both locally
and regionally.
September 21, 2021 - Page 176 of 340
Potential: How will the event or program enhance Leadership Skills: locally, nationally and internationally?
n/a
Community Enrichment: What is the lasting community involvement opportunity and/or lasting community benefit
of the event or program?
Vail Snow Days provides an encompassing opportunity for the local community to not only enjoy the planned festivities but also
take advantage of increased awareness and guest presence in town. Local businesses are able to capitalize on additional
consumer spending with the increase in guests visiting Vail during the event.
How will the event or program leverage media and attract donor and sponsorship support?
Vail Snow Days will be strongly promoted through Vail Resorts/Vail Mountain to include: • Brand guidance and development
support • Marketing strategy development • Tactical execution of marketing plans across owned Vail channels and assets •
Tactical execution of marketing plans in paid channels and assets • Design and production of marketing assets • Content capture
• Supporting local and on-mountain outreach for event communications • Support via owned and operated channels and venues
(retail, restaurant, lodging, and on- mountain) o Logistical support for on-mountain event elements, if any • Leverage Vail Resorts
Public Relations for media inquiries, outreach, and hosting. • Partner with Owned and Operated Lodging for event needs • Event
performance analyses (destimetrics, guest experience insights, and guest feedback) The event will be promoted through a
variety of partner activations including potential incentive trips/sweepstakes and event promotions at area accounts both locally
and regionally.
EVENT ECONOMIC IMPACT
Potential benefits to the Town of Vail - Estimate number of room nights for your event or program.
4,000
Potential benefits to the Town of Vail - Potential benefits to the Town of Vail - Estimate increased spending
generated by your event or program.
$12,000,000
Example: Increased spend by attendees in restaurants, shops, lodging or activities.
Potential benefits to the Town of Vail - What estimated return on investment (ROI) in dollars should the Town of
Vail expect?
$12,000,000
ROI in this case refers to for each dollar the event/program is funded, how many dollars will be received by the Town of Vail from event impact.)
Example: Estimated ROI - Formula: # of attendees x total average spending = $ (2000 attendees) x ($240 daily spend ) = $480,000
Explanation of how you will direct prospective attendees to book lodging within the Town of Vail and a description
of how you will track the number of lodging nights generated. REMINDER: Per the CSE funding agreement, the
event producer is REQUIRED to direct attendees to book in Town of Vail hotels and lodges.
Non-local attendees will be directed to Vail lodging options via call-to-actions to the event website placed in event advertising and
collateral materials. These items will include newspaper print ads, web, posters, digital rack cards, social media inclusion and
through phone inquiries via phone directing public. Tracking and estimation will be acquired through mTrip reports and intercept
surveys as provided by the Town of Vail.
BUDGET
Please provide a detailed estimated event/program budget, including anticipated revenues and expenses.
Are your books audited?
Yes
Describe how you will use the funds requested?
Talent Procurement and Production
Please upload event/program/organization budget.
Snow Days 2022 RFP Event Budget .xlsx
Who currently funds the event/program?
Vail Snow Days has been funded in the past by Town of Vail, Vail Mountain and corporate partners
September 21, 2021 - Page 177 of 340
Who currently funds your organization?
Highline is a private company
What percentage % of the total event budget is being requested to fund?
40
If the event/program is not funded at full request, how will the event change with a lower funding allocation?
If Vail Snow Days is funded at a reduced level by Town of Vail, event organizers will revisit the overall feasibility of the event
scope as planned and consider making cuts in the following areas: • Potential change in the talent/band levels, number of
performances, lengths of performances during the event • Potential reduction in overall event programming • Longer duration for
load in and load out which may impact venues/merchants and the ability to efficiently execute the event operationally
Should the Council decide not to support this event/program at all, will it still occur?
No
What dollar amount of the total event/program gross revenue do you expect the event itself to generate? (ticket
sales, merchandise, food and alcohol sales, etc.)
65,000
Do you intend to host the event or program in Vail beyond 2022?
Yes
MARKETING
Audience: Who is your audience? (You may choose more than one.)
First time visitors, Returning guests, Primary and Second Homeowners, Local residents
Activation: Detail in town/in village activation opportunities to promote your event or program. (Definition of
Activation: Create an expanded presence throughout the community and stimulate the participation of the
merchants, restaurants, bars and lodges.)
Custom activation footprint in Vail Village and/or Mountain Plaza as well as Ford Park concert venue on-site activations with
Private VIP opportunities. Hosted après ski and late-night parties. Vail merchant, restaurant, and lodging integrations. Equipment
demos and product sampling throughout the footprint. We will also continue to cross-promote local restaurants and venues that
are creating their own events through Snow Days LIVE!
Channels: Which of these channels will you utilize to promote your event or program? (You may select more than
one.)
Print - Local, Print - Regional, Editorial, Radio, Television, Online Event Listings, E-newsletters, Web, Media Plan/Public Relations,
Grassroots, Facebook, Instagram, Posters, Rack Cards, Flyers, Signage – Banners, etc, Co-promotions, Partnerships, Local Vail
Businesses, Concierge Visits
SPONSORSHIPS & PARTNERSHIPS
1. What is the dollar $ amount of sponsorships and/or partnerships from other sources reflected in the
event/program budget?
$375,000
1a. What is the dollar $ amount of in-kind services or items provided from sponsors or partners?
$10,000
2. Please list your confirmed sponsors or partners.
Our plan is to reapproach partners that we had previously secured for 2019 and were on board for 2020 as well as new partner
possibilities secured for other Highline Events. Current verbal commitments for 2021 are from GMC, Nature Valley, Helly Hansen,
AB and Pepsi.
3. Please explain the potential for additional sponsorships or partners.
Knowing we have taken two years off, we are will approach new players in the market that will open up more robust opportunities
in all product categories. The team looks to add variety in partners as well as increase partnership revenues from 2019 and 2021
by expanding beyond the relationships of Vail Resorts Strategic Alliance and its partners. Outside sponsorship will be pursued
cultivating fresh ideas, activation concepts and experiences the event warrants.
ADDITIONAL INFORMATION
September 21, 2021 - Page 178 of 340
Are there any other things you'd like to share with Council and staff that are not included in the application?
none
REQUIRED ATTACHMENTS
Organization rosters naming all officers, board of directors and respective positions as relevant
Highline Imprint Highline Org Chart.pdf
OPTIONAL ATTACHMENTS
List any URLs where additional information can be found, including photos, videos or other content relevant to
your application.
Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding
Snowdays_2019_Teaser_30_MM_FINAL.mp4
Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding
VSD19_RECAP_TOWN OF VAIL.pdf
Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding
We encourage questions about the Council application to be sent via email to Martha Anderson - manderson@vailgov.com. Phone calls for further
discussion can be scheduled over email as well.
--->The "Save Draft" button below allows you to save your application and
come back to work on it again.
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Linked Form
nicole@imprintgroup.com
Submission Date
07/14/2021
Submission Date
07/14/2021
2022 Annual Contribution: File Attachments
Please upload event/program/organization budget.
Snow Days 2022 RFP Event Budget .xlsx
Organization rosters naming all officers, board of directors and respective positions as relevant
Highline Imprint Highline Org Chart.pdf
Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding
Snowdays_2019_Teaser_30_MM_FINAL.mp4
Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding
VSD19_RECAP_TOWN OF VAIL.pdf
September 21, 2021 - Page 179 of 340
2022 Annual Contribution: Colorado Snowsports Museum Colorado Snowsports Museum
Town of Vail 2022 Annual Council Contribution Request
CONTRIBUTION POLICY
All contribution requests received by the Town of Vail will be processed in the following manner:
A. All requests must be submitted electronically. Incomplete applications and supplemental information will not be accepted. THE
TOWN COUNCIL WILL ONLY BE GIVEN YOUR COMPLETED APPLICATION FORMS. NO SUPPLEMENTAL INFORMATION WILL BE GIVEN
TO THE TOWN COUNCIL.
B. All applications for annual funding shall be completed and submitted by June 30th by 5:00 P.M.
C. The Town Council will evaluate the various proposals based on their direct benefit to the entire community of Vail, fulfillment of
the Town’s mission, and how this contribution will affect our resort community’s future health. The Town Council’s mission
statement reads: In order to be the premier international mountain resort community, we’re committed to growing a vibrant,
diverse economy and community, providing our citizens and guests with exceptional services and an abundance of recreational,
cultural and educational opportunities.
DISCLOSURE TO ALL APPLICANTS:
1. No money will be disbursed until March 1st, 2022.
2. Because of uncertainty of revenue estimates, please note the following possibilities:
a) Contribution funding may be reduced based on 2022 revenues.
b) The Town of Vail may choose to disburse funding in quarterly installments throughout 2022.
Special event funding will follow the CSE’s guideline of payment in thirds pending completion of CSE and Town of Vail
permitting requirements.
3. Notification of awards will be sent after the Council approves the final budget in December.
GENERAL INSTRUCTIONS:
All applications must be submitted by June 30th by 5:00 P.M. Any application received after that date will not be considered. Please complete all
fields in this application. No hard copies are accepted.
Email contact
jen@snowsportsmuseum.org
What is the name of your organization?
Colorado Snowsports Museum
What category of funding are you applying for? (See definitions at www.vailgov.com/departments/finance/grant-
process)
Cultural Heritage
Type of Funding Requested
Cash and In-kind
Amount of Cash Contribution Requested
$52,457
In-Kind Contribution Requested
Rent in the Vail Transportation Center
What is the name of your event or program?
Colorado Snowsports Museum
Is this a new event or program?
No
How much funding did you receive from the Town of Vail for 2021? (Please include total funding you received from
the CSE and Town Council)
$70,003
September 21, 2021 - Page 180 of 340
Will you also apply for 2022 funding from the CSE?
No
Proposed Event/Program Start Date
01/01/2021
Proposed Event/Program End Date
12/31/2021
Name of person completing the application
Jennifer Mason
Title of person completing the application
Executive Director
Provide name of person or entity to whom the funding check will be cut.
Colorado Snowsports Museum
Mailing Address Street
231 South Frontage
City
Vail
State
Colorado
Zip Code
81657
Telephone number
970.476.1876
Email address
Museum@snowsportsmuseum.org
Event/program and/or organization website
www.snowsportsmuseum.org
Number of years organization has been in business
45
Organization's Mission Statement
Celebrate Colorado Snowsports by telling stories that educate and inspire others to seek adventure.
Organization's Tax Status
Non-Profit (501C-3)
If applicable, please attach current State Department of Revenue Certificate with this application.
Colorado Sales Tax Exemption CSM.pdf
EVENT/PROGRAM DESCRIPTION
Is this a new or existing event/program in Vail?
Existing
How many years has the event or program been produced in Vail?
45
How does your request support item 1C of the Contribution Policy (See above)
The Museum provides both an educational and cultural venue for visitors and locals alike. They learn and value both local history
and history of the ski industry as a whole, and it's impacts on our communities within the state of Colorado. The CSM has become
a valuable resource of information both locally and state wide. Our artifacts, video and photo collections are becoming known
nationally and internationally.
September 21, 2021 - Page 181 of 340
Please describe the location(s) of the event or program in previous years.
The Museum is open daily year round. Our program series is hosted in the Museum on Wednesday evenings during ski season.
Last year we went to virtual format - this upcoming season we will host programs in person and via a streaming platform. Last
year we had over 1,000 viewers participate online.
Please provide a detailed description of the event/program and its activities.
The Museum will host 7 - 8 Through the Lens presentation series again this winter. 3 of these programs are already confirmed for
next winter, and the others are awaiting final confirmation. We are bringing back the very popular Billy Kidd and Moose to share
stories of World Cup skiing. In addition to our Through the Lens series, this winter is an Olympic year we will be hosting Olympic
Watch parties with local Olympians. We will continue to host virtual and in person events.
If any of the event/program takes place outside of the Town of Vail, please explain where the event will take place
and why.
We will be streaming our Through the Lens program series - they take place within the museum walls, but can be streamed
throughout the world. Last year we had guests visit from many other states and in Europe.
ENVIRONMENTAL PRACTICES
Which of these environmental practices will you commit to executing at your event/program?
Use of recyclable materials - banners, paper, etc., Use eco-friendly serving utensils (compostable or recyclable), Compost food
waste
Please describe your commitment to environmental sustainability and detail measures that will be taken during
your event to ensure minimal environmental impact and sustainable best practices.
The Museum does recycle all paper and cardboard products that we use throughout our events. When hosting food at our events,
we use compostable flatware and plates. We also try to whenever possible use washable glassware. We encourage guests and
visitors to bring water bottles.
EVENT/PROGRAM INFORMATION
Number of participants (athletes, artists, exhibitors, etc.) anticipated
15
Number of volunteers needed
12
Number of event/program staff
2
Estimate of total number of spectators/attendees anticipated
1,000
Brand Fit: How will your event or program support the mission and vision of the Vail Town Council?
The Museum is an excellent reflection of the Town of Vail's commitment to growing and vibrant community with economic
diversity. The Museum educates and inspires locals and guests, and continues to seek adventure since our founders were
pioneers and leaders.
Brand Fit: How will your event or program support the Vail brand identity?
The Museum is committed to producing high quality events that bring the ski industry leaders, state historians and professionals
to front door of Vail, in an amazing state of the art museum. Topics that include the environment, economic and general history
of the Snowsports industry in our great state of Colorado.
Community Enrichment: How will your event/program attract target markets of both visitors and community
members?
Our events give both locals and guests an alternative activity beyond recreation. We have become an epi center of 10th
Mountain Division stories for both locals and guests. By hosting events in our museum, many locals bring their families to visit, or
other guests tell their friends to stop by when they visit Vail.
Growth Potential: How will the event/program deliver fresh content? (Fresh content means new programming,
entertainers, adding additional days and activities.)
By adding in the Olympic watch parties, we are hoping to engage some recently retired local Olympians to the Museum.
Additionally, by hosting events in the museum, it helps get the word out to the community and spread awareness.
September 21, 2021 - Page 182 of 340
Growth Potential: How will the event/program promote an atmosphere of vitality, fun and celebration?
The Museum mission is to celebrate Colorado Snowsports by telling stories that educate and inspire others to seek adventure.
This is what we achieve DAILY in the Museum!
Growth Potential: How will the event or program achieve recognition and drive participation?
Our Through the Lens series and our Olympic watch parties bring locals into Vail during the week, they end at 7pm just in time
for dinner in the Village.
Community Enrichment: What is the lasting community involvement opportunity and/or lasting community benefit
of the event or program?
The Museum is keeping these stories alive, with our Vail History Tours and our daily interactions with visiting guests and locals
alike.
How will the event or program leverage media and attract donor and sponsorship support?
By hosting events the Museum and word-of-mouth, more visitors are donating each year and suggesting ideas on future events.
We use media (print and digital) to promote our events and encourage visitors and locals to participate in-person or virtually.
Please upload course syllabus, class descriptions or program details.
Brochure 2021 v5.pdf
BUDGET
Please provide a detailed estimated event/program budget, including anticipated revenues and expenses.
Are your books audited?
Yes
Describe how you will use the funds requested?
We will use the funds for daily operations, maintenance and marketing our programming series.
Please upload event/program/organization budget.
Budget FY 21 22.xlsx
Who currently funds the event/program?
Private donations and ticket buyers
Who currently funds your organization?
Private donors, gift shop and our Hall of fame event
What percentage % of the total event budget is being requested to fund?
10
If the event/program is not funded at full request, how will the event change with a lower funding allocation?
It will limit our number of programs, hours and days the Museum is open.
Should the Council decide not to support this event/program at all, will it still occur?
Yes
What dollar amount of the total event/program gross revenue do you expect the event itself to generate? (ticket
sales, merchandise, food and alcohol sales, etc.)
25
Do you intend to host the event or program in Vail beyond 2022?
Yes
MARKETING
Audience: Who is your audience? (You may choose more than one.)
First time visitors, Returning guests, Primary and Second Homeowners, Local residents
September 21, 2021 - Page 183 of 340
Activation: Detail in town/in village activation opportunities to promote your event or program. (Definition of
Activation: Create an expanded presence throughout the community and stimulate the participation of the
merchants, restaurants, bars and lodges.)
We us social media and the Vail Daily to market our events. We send out emails, use are website and print materials to market
the museum and our events.
Channels: Which of these channels will you utilize to promote your event or program? (You may select more than
one.)
Print - Local, Print - Regional, Editorial, Radio, Online Event Listings, E-newsletters, Web, Media Plan/Public Relations, Grassroots,
Facebook, Instagram, Twitter, Rack Cards, Flyers, Partnerships, Local Vail Businesses, Other
Please explain "Other".
Word of mouth is one of our most powerful assets. Visitors tell their friends and family back home, and then those guests come
visit. Additionally, locals bring their out-of-town guests to the museum to showcase Vail and the ski history that made many of
them move to the area.
SPONSORSHIPS & PARTNERSHIPS
1. What is the dollar $ amount of sponsorships and/or partnerships from other sources reflected in the
event/program budget?
$4,000
1a. What is the dollar $ amount of in-kind services or items provided from sponsors or partners?
2. Please list your confirmed sponsors or partners.
10th Mountain Division Foundation
EEF Productions
3. Please explain the potential for additional sponsorships or partners.
Alpine Bank, East West partners and First Bank have all been approached
ADDITIONAL INFORMATION
Are there any other things you'd like to share with Council and staff that are not included in the application?
REQUIRED ATTACHMENTS
Organization rosters naming all officers, board of directors and respective positions as relevant
CSSM BOD Members as of April 2021 contact info only.xlsx
OPTIONAL ATTACHMENTS
List any URLs where additional information can be found, including photos, videos or other content relevant to
your application.
Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding
Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding
Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding
We encourage questions about the Council application to be sent via email to Martha Anderson - manderson@vailgov.com. Phone calls for further
discussion can be scheduled over email as well.
--->The "Save Draft" button below allows you to save your application and
come back to work on it again.
September 21, 2021 - Page 184 of 340
---> Your application has not been formally submitted until you navigate to
the Menu page and click "Submit Request". You will receive a confirmation
email once your application has been submitted.<---
Linked Form
jen@snowsportsmuseum.org
Submission Date
Submission Date
06/30/2021
2022 Annual Contribution: File Attachments
If applicable, please attach current State Department of Revenue Certificate with this application.
Colorado Sales Tax Exemption CSM.pdf
Please upload course syllabus, class descriptions or program details.
Brochure 2021 v5.pdf
Please upload event/program/organization budget.
Budget FY 21 22.xlsx
Organization rosters naming all officers, board of directors and respective positions as relevant
CSSM BOD Members as of April 2021 contact info only.xlsx
September 21, 2021 - Page 185 of 340
2022 Annual Contribution: Betty Ford Alpine Gardens Garden maintenance and education
program
Town of Vail 2022 Annual Council Contribution Request
CONTRIBUTION POLICY
All contribution requests received by the Town of Vail will be processed in the following manner:
A. All requests must be submitted electronically. Incomplete applications and supplemental information will not be accepted. THE
TOWN COUNCIL WILL ONLY BE GIVEN YOUR COMPLETED APPLICATION FORMS. NO SUPPLEMENTAL INFORMATION WILL BE GIVEN
TO THE TOWN COUNCIL.
B. All applications for annual funding shall be completed and submitted by June 30th by 5:00 P.M.
C. The Town Council will evaluate the various proposals based on their direct benefit to the entire community of Vail, fulfillment of
the Town’s mission, and how this contribution will affect our resort community’s future health. The Town Council’s mission
statement reads: In order to be the premier international mountain resort community, we’re committed to growing a vibrant,
diverse economy and community, providing our citizens and guests with exceptional services and an abundance of recreational,
cultural and educational opportunities.
DISCLOSURE TO ALL APPLICANTS:
1. No money will be disbursed until March 1st, 2022.
2. Because of uncertainty of revenue estimates, please note the following possibilities:
a) Contribution funding may be reduced based on 2022 revenues.
b) The Town of Vail may choose to disburse funding in quarterly installments throughout 2022.
Special event funding will follow the CSE’s guideline of payment in thirds pending completion of CSE and Town of Vail
permitting requirements.
3. Notification of awards will be sent after the Council approves the final budget in December.
GENERAL INSTRUCTIONS:
All applications must be submitted by June 30th by 5:00 P.M. Any application received after that date will not be considered. Please complete all
fields in this application. No hard copies are accepted.
Email contact
melissa@bettyfordalpinegardens.org
What is the name of your organization?
Betty Ford Alpine Gardens
What category of funding are you applying for? (See definitions at www.vailgov.com/departments/finance/grant-
process)
Services
Type of Funding Requested
Cash and In-kind
Amount of Cash Contribution Requested
$125,000
In-Kind Contribution Requested
1 Blue parking pass for Director and 2 year round designated parking spots in Ford Park
What is the name of your event or program?
Garden maintenance and education program
Is this a new event or program?
No
How much funding did you receive from the Town of Vail for 2021? (Please include total funding you received from
the CSE and Town Council)
$105,000
September 21, 2021 - Page 186 of 340
Will you also apply for 2022 funding from the CSE?
No
Name of person completing the application
Melissa Ebone
Title of person completing the application
Director of Development
Provide name of person or entity to whom the funding check will be cut.
Betty Ford Alpine Gardens
Mailing Address Street
522 South Frontage Road East
City
Vail
State
Colorado
Zip Code
81657
Telephone number
9704760103
Email address
melissa@bettyfordalpinegardens.org
Event/program and/or organization website
bettyfordalpinegardens.org
Number of years organization has been in business
35
Organization's Mission Statement
To deepen understanding and promote conservation of alpine plants and fragile mountain environments
Organization's Tax Status
Non-Profit (501C-3)
If applicable, please attach current State Department of Revenue Certificate with this application.
Certificate of Good Standing 6~21.pdf
EVENT/PROGRAM DESCRIPTION
Is this a new or existing event/program in Vail?
Existing
How many years has the event or program been produced in Vail?
35
September 21, 2021 - Page 187 of 340
How does your request support item 1C of the Contribution Policy (See above)
Betty Ford Alpine Gardens is one of the leading drivers of Vail's summer economy. Providing a world class botanic garden along
with thought provoking educational exhibits and a nationally recognized collection of plants. BFAG is both a top destination to visit
and enjoy but also puts Vail at the forefront of alpine plant conservation, a critical component of Vail's sustainable destination
designation. With an annual budget of $1.4 million in 2021, the Gardens invests heavily to provide an integral piece of the Vail
experience, one that grows year over year and proved to be pandemic resilient.
As the annual budget for the Gardens has grown from 500k to 1.4 million over the last 10 years, so has the programming, the size
and quality of the Gardens and its national and international reputation. The Gardens is requesting a small but meaningful
increase in its funding to continue to be such a phenomenal asset to the Vail Community.
Historically the Gardens has received funds from the RETT budget and funds for its annual educational exhibits through CSE. In
2020, those funds were reduced due to the COVID budget, down 7k on the previous year.
Please describe the location(s) of the event or program in previous years.
Betty Ford Alpine Gardens is situated in Vail's Ford Park.
Please provide a detailed description of the event/program and its activities.
Botanical Gardens take constant maintenance, rejuvenation and replanting to remain fresh and vibrant. Every year volunteers
and staff work tirelessly to keep these Gardens in world class condition for the more than 100,000 visitors that walk the paths
each year.
In addition, new and thought provoking exhibits both in the Education Center and out in the Park provide visitors another reason
to return each year. Previous topics have included pollinators, glacial retreat, the new era of perennial wheat to save our nation's
soils and currently ‘Plants are an Answer’ to climate change. Next year's theme is the Sixth Extinction, looking into the alarming
rate of current species loss.
If any of the event/program takes place outside of the Town of Vail, please explain where the event will take place
and why.
NA
EVENT/PROGRAM INFORMATION
Brand Fit: How will your event or program support the mission and vision of the Vail Town Council?
Betty Ford Alpine Gardens is one of the leading drivers of Vail's summer economy. Providing a world class botanic garden along
with thought provoking educational exhibits and a nationally recognized collection of plants. BFAG is both a top destination to visit
and enjoy but also puts Vail at the forefront of alpine plant conservation, a critical component of Vail's sustainable destination
designation. With an annual budget of 1.4 million in 2021 the Gardens invests heavily to provide an integral piece of the Vail
experience, one that grows year over year and proved to be pandemic resilient.
Brand Fit: How will your event or program support the Vail brand identity?
Betty Ford Alpine Gardens takes pride in making everything it does of the highest quality, world class.
Annually the Gardens selects a pertinent, relevant educational theme to create a reason for visitors to return year after year to
the Education Center as well as the ever changing Gardens. Next year the theme will be the sixth extinction, looking at scientific
evidence to support the idea that species are going extinct at a faster rate than previous geologic extinctions.
Community Enrichment: How will your event/program attract target markets of both visitors and community
members?
Betty Ford Alpine Gardens has a 35 year history of attracting thousands of visitors. Over the years this number of visitors
continues to grow and the reputation as a destination in Vail is solidified. Usually ranking 1 or 2 on Trip Advisor of 'Things to Do in
Vail' the Gardens has been an integral part of the Vail experience. Now marketing on the Front Range the numbers of visitors has
increased dramatically.
Growth Potential: How will the event/program deliver fresh content? (Fresh content means new programming,
entertainers, adding additional days and activities.)
Gardens themselves are an ever changing tapestry of color and floral display. Visitors come year after year to enjoy and see the
new gardens and changing displays. Each year the Gardens adds new areas and rejuvenates old areas so that there is always
something new for both first time and returning visitors.
Along the same lines, an annual theme each year for both indoor and outdoor educational exhibits ensures that there is always
something new to learn and experience.
September 21, 2021 - Page 188 of 340
Growth Potential: How will the event/program promote an atmosphere of vitality, fun and celebration?
The incredible floral displays drive thousands of visitors through the gates. On a daily basis, Ford Park is a hub of family activity.
Regular tours, workshops, nationally recognized speakers and our sell-out Chefs in the Gardens programs provide vitality to Vail’s
premier park every day throughout the summer and now increasingly during the winter season as well.
The Gardens is a celebration of the vitality of this valley, demonstrating the investment of many, including the Town of Vail. For
many community members, it provides an important place of enjoyment, peace, joy and relaxation that they have come to rely
on year after year. This place is a labor of love and professional expertise. Every year we provide new or redeveloped workshops,
speakers and tours and the number of attendees grows, speaking to the increased demand for these pleasurable but also
thoughtful activities.
Each year, care and upkeep of the Gardens renews vibrancy and beauty incorporated into a multi-sensory experience. The look,
smell and feel of the Gardens creates a unique atmosphere found nowhere else in Vail. We’ve been told ‘the Gardens gives Vail its
soul’ and we agree completely.
A visit to the Gardens is one of the highlights of a Vail vacation for many visitors. For many visitors, this is the first and sometimes
only opportunity in their lifetime to witness the wonder of alpine and other mountain plants.
Growth Potential: How will the event or program achieve recognition and drive participation?
Recognition has been significantly increasing for Betty Ford Alpine Gardens. Locally the Gardens is always ranking around the top
of Trip Advisors “Things to do in Vail’. Just this week, we have been a feature in USA Today, the Denver Post, Vail Magazine and
will be filmed for Denver 7 News getaways next week. Publicity and recognition comes to us. Our stunning, new coffee table
book, "On the Roof of the Rocky Mountains" is going to solidify the position of the Gardens as truly one of Vail’s greatest
treasures.
We have an active marketing and publicity program with the Vail Daily, CPR and social media. Our website has been redeveloped
and crashed last week due to the unexpected numbers of people seeking early tickets for chefs. We work diligently to keep up
with the increased demand and participation.
Potential: How will the event or program enhance Leadership Skills: locally, nationally and internationally?
Betty Ford Alpine Gardens is repeatedly ranked as a top public garden. Garden staff are frequently requested to give talks and
presentations nationally and internationally about the gardens here, alpine plants and their environment and how a small garden
is making a big impact on conservation. Betty Ford Alpine Gardens is a leader and author of the North American Strategy for
Alpine Plant Conservation, a blueprint for protecting alpine plants and ecosystems in the U.S. and Canada. The strategy is a guide
for botanic gardens worldwide to follow. Host to the National Collection of Colorado’s Alpine Flora and hundreds of unique plant
species, staff from Gardens throughout the world travel to Vail to learn and be inspired.
The gardens create a foundation for educating and connecting visitors to the unique diversity specific to this region and to
mountain environments of the world. Locals can use this as a demonstration garden to study what they can grow in their own
yards. The abundant beauty of the gardens garners the attention of visitors and creates a genuine appreciation for the importance
of the alpine and fragile mountain environments.
We have now added numerous ‘Citizen Science’ programs that teach visitors how to make observations in nature that collectively
provide valuable scientific data to national information banks. These observations are telling us valuable information such as
whether native plants are blooming earlier than historic data and what is pollinating them.
Community Enrichment: What is the lasting community involvement opportunity and/or lasting community benefit
of the event or program?
The gardens are an asset of the Town of Vail and continue to be an anchor for the community. Free of charge, this world class
botanical experience is accessible to all and multiple studies have shown that even a single visit to a botanic garden can have a
positive influence on environmental attitudes. The community benefits from empowering locals and visitors to take action to
preserve all ecosystems especially through our new Citizen Science Programs described in the previous question.
Our volunteer gardening program gives locals and visitors alike the opportunity to have a direct impact on our community. With
about 50 active volunteers we provide a place to gather, socialize, compare gardening notes and get to know other community
members.
In alignment with Eagle County’s commitment to behavioral health, the documented health benefits and stress relief from
connecting with plants and nature benefit the entire community. So many of our visitors come to the Gardens simply to recharge
and escape from the chaos of our day to day lives.
September 21, 2021 - Page 189 of 340
How will the event or program leverage media and attract donor and sponsorship support?
The Gardens is the backdrop for all promotions in a media campaign in partnership with the Vail Daily, CPR radio, local and
national media features, as well as a self-published online newsletter and website. The Gardens continues to be promoted on all
local calendars around the valley and as a destination by hotel concierge staff.
The Gardens are the keystone upon which the organization raises all sponsorships and funds. Without them and their infinite
beauty, there would be no leverage to raise funds for the other programs and educational aspects of the institution. This year
features two major renovation projects - the Bijou’s Garden renovation and the rooftop trellis expansion valued at 136K. It is
through the professional level of upkeep and care that the Gardens garners the confidence of funders to continue to invest in
improvement and installation projects in the Gardens.
As detailed in a previous question the Gardens is regularly featured in national media outlets. USA Today’s recent feature article
highlighted six Botanic Gardens that ‘Take you to Another Place’. Our Silk Road and Himalayan Garden were selected along with
giants in the botanical world such as the Madagascar Forest at Fairchild in Miami and the Chilean Garden at the San Francisco
Garden.
Please upload course syllabus, class descriptions or program details.
Program Details_Gardens Upkeep.docx-5.pdf
BUDGET
Please provide a detailed estimated event/program budget, including anticipated revenues and expenses.
Are your books audited?
Yes
Describe how you will use the funds requested?
Funds will be used to ensure the magnificence of the Gardens. This includes, amongst other things, the purchase of plant
materials, tools, soil and compost. It includes upgrading gardens and replanting and the management and supervision of the
volunteer team and summer garden interns.
Education funding will be used to design and manufacture the 2021 Exhibit on the Sixth extinction, pay for a line up of thought
provoking speakers and gardening workshops. In recent years our exhibits have been developed in house by our education team
and then professionally designed and manufactured to ensure the highest professional quality. By designing in house we develop
exhibits that are unique to Vail and answer questions that we determine are relevant and impactful.
Please upload event/program/organization budget.
FINAL 2021 Budget.xlsx
Who currently funds the event/program?
Town of Vail, Frechette Family Foundation, exhibit sponsors, our general operating income (see budget)
Who currently funds your organization?
Individual donors are the primary source of revenue through outright donations and memberships, earned income - gift shop
purchases, tours, weddings, yoga etc and endowment distribution funds the general operations
What percentage % of the total event budget is being requested to fund?
21
If the event/program is not funded at full request, how will the event change with a lower funding allocation?
Current TOV funding is an important part of our annual budget. To be supported by the town in which we operate and on whose
land we work is a critical partnership. Without funding support from the TOV, it is inevitable that the quality of the product we
currently provide will diminish.
Should the Council decide not to support this event/program at all, will it still occur?
Yes
Do you intend to host the event or program in Vail beyond 2022?
Yes
MARKETING
Audience: Who is your audience? (You may choose more than one.)
First time visitors, Returning guests, Primary and Second Homeowners, Local residents
September 21, 2021 - Page 190 of 340
SPONSORSHIPS & PARTNERSHIPS
1. What is the dollar $ amount of sponsorships and/or partnerships from other sources reflected in the
event/program budget?
$461,000
1a. What is the dollar $ amount of in-kind services or items provided from sponsors or partners?
$0
2. Please list your confirmed sponsors or partners.
Betty Ford Alpine Gardens has a 35 year history of raising funds needed to keep the Gardens in bloom. Funds come from major
gift donors, members, foundation grants as well as a reliable source of earned income.
3. Please explain the potential for additional sponsorships or partners.
The Gardens is supported by individuals. We continue to ask our members to renew their support and invite visitors to the
gardens and community members to become donors. With the professional level of the gardens and the plans for future projects,
we apply for grants from foundations and ask individuals for their support for specific initiatives.
ADDITIONAL INFORMATION
Are there any other things you'd like to share with Council and staff that are not included in the application?
Betty Ford Alpine Gardens has grown significantly in reputation, size, number of programs and visitorship making it, according to
many national media, one of the most important 'things to do in Vail'. TOV funding still reflects the days when we were a small
garden without a visitor center. Our operating budget has now tripled along with the quality of the Gardens, the national
recognition and the number of visitors. We would like to invite the TOV to partner in this success and support the Gardens at a
level that reflects this elevation of organization and program.
REQUIRED ATTACHMENTS
Organization rosters naming all officers, board of directors and respective positions as relevant
Board of Trustee List 2021.docx
If you received Council funding for 2021, please upload a document recapping the use of prior year Council funds
2020 Impact Report _ Gardens.pdf
OPTIONAL ATTACHMENTS
List any URLs where additional information can be found, including photos, videos or other content relevant to your
application.
https://www.vailmag.com/best-of-vail/2021/06/land-above-the-trees
https://www.vaildaily.com/entertainment/more-than-just-a-garden-betty-ford-alpine-gardens-continues-commitment-to-research-
education-and-nature-during-covid-19/
www.bettyfordalpinegardens.org
Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding
9-13-19 BFAGVolunteer Cleanup Day (5 of 18).jpg
Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding
7-22-20 Kids Guided Activites 1st edit (9 of 14).jpg
Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding
BFAG CSE Recap.pdf
We encourage questions about the Council application to be sent via email to Martha Anderson - manderson@vailgov.com. Phone calls for further
discussion can be scheduled over email as well.
--->The "Save Draft" button below allows you to save your application and
come back to work on it again.
---> Your application has not been formally submitted until you navigate to
the Menu page and click "Submit Request". You will receive a confirmation
September 21, 2021 - Page 191 of 340
email once your application has been submitted.<---
Linked Form
nicola@bettyfordalpinegardens.org
Submission Date
06/30/2021
Submission Date
06/30/2021
2022 Annual Contribution: File Attachments
If applicable, please attach current State Department of Revenue Certificate with this application.
Certificate of Good Standing 6~21.pdf
Please upload course syllabus, class descriptions or program details.
Program Details_Gardens Upkeep.docx-5.pdf
Please upload event/program/organization budget.
FINAL 2021 Budget.xlsx
Organization rosters naming all officers, board of directors and respective positions as relevant
Board of Trustee List 2021.docx
If you received Council funding for 2021, please upload a document recapping the use of prior year Council funds
2020 Impact Report _ Gardens.pdf
Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding
9-13-19 BFAGVolunteer Cleanup Day (5 of 18).jpg
Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding
7-22-20 Kids Guided Activites 1st edit (9 of 14).jpg
Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding
BFAG CSE Recap.pdf
September 21, 2021 - Page 192 of 340
2022 Annual Contribution: Eagle River Watershed Council Eagle River Watershed Council
Service Funding Request
Town of Vail 2022 Annual Council Contribution Request
CONTRIBUTION POLICY
All contribution requests received by the Town of Vail will be processed in the following manner:
A. All requests must be submitted electronically. Incomplete applications and supplemental information will not be accepted. THE
TOWN COUNCIL WILL ONLY BE GIVEN YOUR COMPLETED APPLICATION FORMS. NO SUPPLEMENTAL INFORMATION WILL BE GIVEN
TO THE TOWN COUNCIL.
B. All applications for annual funding shall be completed and submitted by June 30th by 5:00 P.M.
C. The Town Council will evaluate the various proposals based on their direct benefit to the entire community of Vail, fulfillment of
the Town’s mission, and how this contribution will affect our resort community’s future health. The Town Council’s mission
statement reads: In order to be the premier international mountain resort community, we’re committed to growing a vibrant,
diverse economy and community, providing our citizens and guests with exceptional services and an abundance of recreational,
cultural and educational opportunities.
DISCLOSURE TO ALL APPLICANTS:
1. No money will be disbursed until March 1st, 2022.
2. Because of uncertainty of revenue estimates, please note the following possibilities:
a) Contribution funding may be reduced based on 2022 revenues.
b) The Town of Vail may choose to disburse funding in quarterly installments throughout 2022.
Special event funding will follow the CSE’s guideline of payment in thirds pending completion of CSE and Town of Vail
permitting requirements.
3. Notification of awards will be sent after the Council approves the final budget in December.
GENERAL INSTRUCTIONS:
All applications must be submitted by June 30th by 5:00 P.M. Any application received after that date will not be considered. Please complete all
fields in this application. No hard copies are accepted.
Email contact
smith@erwc.org
What is the name of your organization?
Eagle River Watershed Council
What category of funding are you applying for? (See definitions at www.vailgov.com/departments/finance/grant-
process)
Services
Type of Funding Requested
Cash Funding Only
Amount of Cash Contribution Requested
$42,000
What is the name of your event or program?
Eagle River Watershed Council Service Funding Request
Is this a new event or program?
No
How much funding did you receive from the Town of Vail for 2021? (Please include total funding you received from
the CSE and Town Council)
$36,000
Will you also apply for 2022 funding from the CSE?
No
September 21, 2021 - Page 193 of 340
Name of person completing the application
Melanie Smith
Title of person completing the application
Development & Communications Coordinator
Provide name of person or entity to whom the funding check will be cut.
Eagle River Watershed Council
Mailing Address Street
461 Railroad Ave Unit C
City
Gypsum
State
Colorado
Zip Code
81637
Telephone number
9708275406
Email address
smith@erwc.org
Event/program and/or organization website
www.erwc.org
Number of years organization has been in business
17
Organization's Mission Statement
Eagle River Watershed Council advocates for the health of the Upper Colorado and Eagle River watersheds through research,
education and projects. The Watershed Council strives to protect and enhance the high-quality natural, scenic and economic
values that our rivers and tributaries provide to the citizens, visitors and wildlife of the Eagle River and Colorado River watersheds
located in Eagle County.
Organization's Tax Status
Non-Profit (501C-3)
If applicable, please attach current State Department of Revenue Certificate with this application.
Sales Tax Exempt Cert state.pdf
EVENT/PROGRAM DESCRIPTION
Is this a new or existing event/program in Vail?
Existing
How many years has the event or program been produced in Vail?
17
How does your request support item 1C of the Contribution Policy (See above)
The health of Gore Creek is important to the Town of Vail’s full-time residents, as well as to seasonal homeowners and visitors
and 40 million downstream water users. Our recreation-based economy relies upon excellent water quality and quantity and
people expect to see a beautiful stream and drink clean water when they are in Vail. Eagle River Watershed Council works in
partnership with the Town to ensure that Gore Creek is monitored and protected from future impacts and that past degradation is
addressed so that water quality can be restored. Without such efforts, the diverse economy and community will not continue to
grow, and citizens and guests will begin to see a decline in their recreational opportunities. We champion the work that the Town
has done already to improve conditions on Gore Creek, and we strive to continue our role as an active collaborative partner.
September 21, 2021 - Page 194 of 340
Please describe the location(s) of the event or program in previous years.
The Water Quality Monitoring & Assessment Program (WQMAP) assessed data from 12 entities that collected data in various
locations throughout Eagle County, including two paired monitoring locations on both Mill and Booth Creeks, four locations on
Black Gore Creek and eight on Gore Creek. The Community Pride Highway Cleanup traditionally placed teams of volunteers along
140 miles of I70 and highways 6, 24 and 131 from Vail to Dotsero. The Eagle River Cleanup had teams of volunteers cleaning up
68 miles of streams throughout Eagle County, including Gore Creek. The sediment source monitoring and bio-monitoring occurred
on Gore and Black Gore Creeks. The Gore Creek Strategic Action Plan projects have been completed on public and/or private
properties along Gore Creek, beginning in 2016.
September 21, 2021 - Page 195 of 340
Please provide a detailed description of the event/program and its activities.
Eagle River Watershed Council takes an integrated approach to protecting the streams of Eagle County, including Gore Creek and
its tributaries, through monitoring water quality, educating the community and managing riparian restoration efforts. Specifically,
the contribution from the Town of Vail is used for the following programs and projects:
Water Quality Monitoring & Assessment Program (WQMAP) ($13,000) - This program coordinates water quality and biological data
collection to identify trends in water quality, as well as defines emerging threats to water quality and riparian zone health. The
Watershed Council leads this partnership program with Eagle County, United States Geological Survey, the Colorado River
District, Eagle River Water & Sanitation District and other municipal and agency stakeholders to provide a central and easily-
accessible repository for water quality data. This ensures that data collection is not duplicative and that there are no gaps in
monitoring efforts. Funding supports the coordination of the program, data collectors, data analysis, annual reporting to
stakeholders and the community, a shared database and the maintenance/updating of an interactive web-based report card with
visual interpretations of the data trends. Additional program support comes from Eagle River Water & Sanitation District, Upper
Eagle Regional Water Authority, Homestake Partners (Aurora and Colorado Springs), Vail Resorts, Battle Mountain, the Towns of
Gypsum, Eagle, Avon and Minturn, and the Colorado River Water Conservation District.
Community Pride Highway Cleanup ($2,500) & Eagle River Cleanup ($2,500) (Total $5,000) - The coordination of these two annual
community cleanup events requires event marketing and substantial planning, as well as volunteer recruitment and coordinated
management of a total of more than 1,300 volunteers. Although uncertainty regarding COVID-19 called for modifications to the
event as held for the previous two decades, approximately 22 tons of trash, which is about 10 tons more than in typical years,
were collected along 140 miles of highways by the volunteers at the 2021 Highway Cleanup alone. It is reasonable to expect that
2022’s event will again require the removal of significant amounts of trash and debris. Eagle River Cleanup teams cover about 70
miles of river and streams throughout the watershed each fall, and planning for the 2021 is ongoing. These popular volunteer
events build community throughout the entire Eagle Valley, offering community members the chance to participate in the
maintenance of our landscape and ecosystems. Substantial additional benefits include the beautification of the valley’s major
roadways in time for the arrival of summer guests and the removal of trash and debris from our waterways in time for the winter
ski season. Additional support for these cleanup events comes from local businesses, individuals, corporations, clubs,
foundations, Eagle County and local municipalities.
Sediment source monitoring and Bio-monitoring of Gore Creek ($16,000) - Eagle River Watershed Council coordinates the
activities of the Black Gore Creek Steering Committee, a broad-based community group dedicated to ensuring the aquatic health
of Black Gore Creek while being mindful of the fact that the Colorado Dept of Transportation must also worry about the safety of
travelers on the interstate beside the stream. A tributary to Gore Creek, Black Gore Creek flows approximately 10 miles along
Interstate 70 and was placed on the State of Colorado’s list of impaired streams in 2002. The impaired condition is the result of
excessive sediment-loading sourced from winter highway maintenance activities. In 2014, Black Gore Steering Committee
determined that annual sediment monitoring on Black Gore Creek could be reduced to occur every other year, as the results were
not changing significantly from year to year. This allowed the Watershed Council to reallocate the funds for monitoring in the off-
years to bio-monitoring on other Gore Creek tributaries surrounding Vail. Macroinvertebrate data collected on tributary streams is
an important indicator of the relationship between land use and surface water quality. This monitoring may also form the basis for
long-term assessments of water quality conditions following implementation of recommendations included in the Gore Creek
Strategic Plan. Funding supports program coordination, field collection, analysis, assessment and reporting.
Gore Creek Strategic Action Plan projects ($8,000) - Eagle River Watershed Council works with Town of Vail staff annually to
select projects identified as priorities for restoration in the Gore Creek Strategic Action Plan. At the time of this document’s
submission, 2022’s projects are still in the identification phase. Efforts from 2016, at the program’s inception, through 2020, have
grown to be enormously successful, in terms of effective rehabilitation work, with noticeable results on streambank stabilization,
mosquito control issues, replanting of beneficial native vegetation and more. Notably, the most successful efforts to date have
incorporated significant outreach to private-property owners and HOA’s and offered education and hands-on volunteering
opportunities. As outreach efforts expand and relationships with property owners deepen, the Watershed Council seeks to
continue its role as a partner in providing outreach, support and possibly securing grant funds for these private streambank
projects. We have a strong track record of supporting the Town on these types of projects - Sundial Condominiums, the Vucich
residence, Cedar Point Townhomes and Gore Creek Meadows are all examples. Additionally, these collaborative Gore Creek
Action Plan projects have increased community support and visibility of the importance of water-quality and riparian zone
improvement efforts by the Town and by the Watershed Council. Funding supports program coordination, project development
and project implementation.
September 21, 2021 - Page 196 of 340
If any of the event/program takes place outside of the Town of Vail, please explain where the event will take place
and why.
The Water Quality Monitoring & Assessment Program (WQMAP) assesses data from 12 entities that collect data throughout Eagle
County, including two paired monitoring locations (upstream and downstream) on both Mill and Booth Creeks, four locations on
Black Gore Creek and eight on Gore Creek. By assessing all water quality data collected throughout Eagle County as one body of
information, we are able to detect threats as they arise and identify gaps and redundancies in data collection. This provides a
more complete picture of water quality in the county and informs decision-making.
EVENT/PROGRAM INFORMATION
Brand Fit: How will your event or program support the mission and vision of the Vail Town Council?
Eagle River Watershed Council’s mission is to protect and enhance the high-quality natural, scenic and economic values that our
rivers and tributaries provide to the citizens, visitors and wildlife of the watersheds of Eagle County. This is tied inextricably to the
mission and vision of Vail, because water from melting snow, springs and creeks flows into the Eagle River through its main
tributaries. These streams not only supply the water for all of Eagle County’s population, as well as several Front Range
communities, but also offer opportunities for an incredible array of commercial, recreational, educational and scenic experiences
for visitors and community members alike. Watershed Council programs, projects and initiatives protect the valley’s water and
the recreational, economic, social and natural values that make Vail and the Gore Creek Valley what it is.
Brand Fit: How will your event or program support the Vail brand identity?
The work of Eagle River Watershed Council ensures that Gore Creek and all of its tributaries, as well as the Eagle and Colorado
rivers, remain a positive part of the identity of Vail as well as the larger Eagle Valley community. The recreation that is possible
due to the robust flows of spring runoff contributes to nationally-recognized events and brings thousands of tourists to the Town
and region to enjoy the world-class opportunities possible in our natural surroundings. Water from local rivers and streams
additionally augments the slopes of Vail Mountain; the rafting and fly fishing industries depend on the riparian ecosystems; and
the scenery that has inspired society and cultures for hundreds of years and generations to come is dependent on vibrant natural
surroundings, which is, for many, the foundation of Vail’s identity and perceived brand.
Community Enrichment: How will your event/program attract target markets of both visitors and community
members?
Without landscapes of crystal-clear flowing water, snowy peaks that melt into high-alpine lakes and streams where native fish
spawn, Vail would not be the same caliber of world-class destination that it is today. The Watershed Council’s work protects local
waterways and the ecosystems on which wildlife and humans depend. Tourism, commerce and the mountain lifestyle to which
visitors and the community are drawn hinge on the presence of our valley’s waterways. Watershed Council programs, from Gore
Creek Strategic Action Plan projects to water quality monitoring programs to community clean-ups, all ensure that Vail is a place
where both visitors and community members will thrive.
Growth Potential: How will the event/program deliver fresh content? (Fresh content means new programming,
entertainers, adding additional days and activities.)
Eagle River Watershed Council is committed to its mission to protect and conserve our watershed, and our organization is made
more effective in pursuit of this principle by maintaining its ability to adapt to the needs of the community. For example, at the
onset of the COVID-19 pandemic, our team re-adjusted our priorities from planning engaging in-person events to creating
accessible and fun virtual education programs for a variety of ages. We invested in technology and online infrastructure to better
reach our community, called our community’s donors and business partners and altered our plans for spring, summer and fall
events to continue to positively impact our waterways and water quality, while minimizing chance of virus spread. Though the
immediate threats posed by COVID are not currently what they were, the experience both tested and proved the Watershed
Council's ability to adapt, adjust and remain flexible. It also provided a nudge to update our website and create fresh content. The
Watershed Council will continue to seek out creative ways to structure our programs and initiatives to be as inclusive and
welcoming as possible, adapting to the demands of whatever circumstances we may face.
Growth Potential: How will the event/program promote an atmosphere of vitality, fun and celebration?
The outcomes of the Watershed Council’s efforts to protect local rivers and streams promote extraordinarily vibrant displays of
friendly, cross-generational fun and recreational pursuits. Whether biking up Vail Pass to the Gore Range viewpoint near the Black
Lakes, celebrating a wedding on the banks of Piney Lake, cheering on kayakers and paddleboarders as they race along the waves
and surges of Gore Creek or spending a quiet afternoon in waders with a fly rod, the work of the Watershed Council plays an
integral role.
Traditionally, following each of the two community cleanup events held annually, a Thank You BBQ takes place as an opportunity
for volunteers to gather and celebrate their collaborative work. We hope this tradition will again occur as a large gathering, and
will adapt as needed to maintain high-energy engagement of volunteers and ensure the event remains an enjoyable tradition for
years to come.
September 21, 2021 - Page 197 of 340
Growth Potential: How will the event or program achieve recognition and drive participation?
Getting the word out about the importance of protecting, conserving and restoring our riparian areas in particular, is critical and
interest in these topics is growing. As evidenced by higher-than-ever interest in volunteer participation in the 2021 Community
Pride Highway Cleanup, we expect event and program recognition and participation to continue to grow, and wish to support it
with increased capacity. We are building on this momentum with a new short film about the work of the Watershed Council and
its importance, a revamped newsletter and ever-growing social media promotions for all of our events and programs.
Potential: How will the event or program enhance Leadership Skills: locally, nationally and internationally?
Opportunities are ample for community members and for Watershed Council staff and board members to grow leadership skills.
We support volunteers taking an influential role in our cleanup events by becoming team leaders. Additionally, we encourage the
community to become involved in our other volunteer opportunities, whether organizational, volunteer-based, administrative or
supportive. Leadership skills are gained by high-school and AmeriCorps interns, through presentations to boards and
municipalities, as well as among our staff as we engage in continued development and collaborative opportunities.
Community Enrichment: What is the lasting community involvement opportunity and/or lasting community benefit
of the event or program?
There are benefits to tradition, and our Highway and River Cleanup events will have been around for 22 and 28 years in 2022,
respectively. More than 1,500 volunteers consider these annual events to be part of their identity in relation to their landscape.
Additionally, efforts to monitor, track and improve water quality can create a lasting tradition of stewardship and science-backed
decision-making that protects invaluable and essential resources.
How will the event or program leverage media and attract donor and sponsorship support?
Ads and editorial content will be shared by working collaboratively with Vail Daily and other media outlets for coverage of our
initiatives. We will ensure that documentation and marketing materials captured by both amateur and professional photographers
and videographers is leveraged when possible to increase our marketing and storytelling impact. We will leverage the role of
social media and other technology to garner awareness and support ofevents and initiatives to advance visibility of sponsorship
and supportive opportunities, such as giving campaigns. We are working to adapt existing sponsorship programs and
partnerships to offer value to businesses, entities and the Watershed Council alike - especially by including bios from
collaborators and logos on marketing materials.
We encourage our Board of Directors to seek personal and professional networking opportunities within their communities on
behalf of Watershed Council events and initiatives.
Please upload course syllabus, class descriptions or program details.
Program Details 2022.pdf
BUDGET
Please provide a detailed estimated event/program budget, including anticipated revenues and expenses.
Are your books audited?
Yes
Describe how you will use the funds requested?
This information is provided in the program description above.
Please upload event/program/organization budget.
2022 ERWC Funding Request budgets.pdf
Who currently funds the event/program?
Support for WQMAP comes from Eagle River Water & Sanitation District, Upper Eagle Regional Water Authority, Homestake
Partners (Aurora and Colorado Springs), Eagle County, Vail Resorts, Battle Mountain, the Towns of Gypsum, Eagle, Avon, Minturn
and Vail, and the Colorado River Water Conservation District. Support for the Community Pride Highway Cleanup & Eagle River
Cleanup comes from local businesses, as well as Eagle County, and the towns of Avon, Eagle, Gypsum, Vail and Edwards Metro
District. Sediment-source and bio-monitoring of Gore Creek is supported by the Town of Vail. Eagle River Water and Sanitation
District supports monitoring of other locations on Black Gore Creek adding to the data available in the area. In the past, the Gore
Creek Strategic Action Plan projects have been supported by the Colorado Water Conservation Board, a state agency, and the
Town of Vail.
Who currently funds your organization?
Eagle River Watershed Council is funded by private foundations, Colorado Water Conservation Board, Eagle County, local
municipalities, Eagle River Water and Sanitation District (ERWSD), Upper Eagle Regional Water Authority (UERWA), local
businesses and individuals.
September 21, 2021 - Page 198 of 340
What percentage % of the total event budget is being requested to fund?
13
If the event/program is not funded at full request, how will the event change with a lower funding allocation?
The sediment source monitoring and bio-monitoring of Gore/Black Gore Creeks and the projects from the Gore Creek Strategic
Action Plan have the greatest and most direct benefit to the Town of Vail and its residents. Those projects would likely be
significantly reduced in scope and possibly eliminated, if not funded in full by the Town of Vail. WQMAP and the cleanups would
require adjustment to the geographical area covered by each, but both would continue.
Should the Council decide not to support this event/program at all, will it still occur?
Yes
Do you intend to host the event or program in Vail beyond 2022?
Yes
MARKETING
Audience: Who is your audience? (You may choose more than one.)
First time visitors, Returning guests, Primary and Second Homeowners, Local residents
SPONSORSHIPS & PARTNERSHIPS
1. What is the dollar $ amount of sponsorships and/or partnerships from other sources reflected in the
event/program budget?
$244,066
1a. What is the dollar $ amount of in-kind services or items provided from sponsors or partners?
$17,500
2. Please list your confirmed sponsors or partners.
Support for WQMAP comes from Eagle River Water & Sanitation District, Upper Eagle Regional Water Authority, Homestake
Partners (Aurora and Colorado Springs), Eagle County, Vail Resorts, Battle Mountain, the Towns of Gypsum, Eagle, Avon, and
Minturn, and the Colorado River Water Conservation District. Support for the Community Pride Highway Cleanup & Eagle River
Cleanup each comes from approximately 30 local businesses, municipalities and entities each, including Eagle County and the
towns of Avon, Gypsum and Edwards Metro District. The Gore Creek Strategic Action Plan projects are typically supported by the
Colorado Water Conservation Board, a state agency.
3. Please explain the potential for additional sponsorships or partners.
Eagle River Watershed Council regularly looks for funding opportunities through foundation, corporate and government grants.
The Watershed Council also fosters relationships with local and regional businesses and entities for underwriting and
sponsorships to leverage additional support for projects, programs and events.
ADDITIONAL INFORMATION
Are there any other things you'd like to share with Council and staff that are not included in the application?
Eagle River Watershed Council enjoys working in partnership with the staff at the Town of Vail to further its water quality
monitoring efforts, river restoration and protection projects. We commend the Town of Vail for your efforts to improve water
quality and hope to continue this partnership, which benefits not only the Town of Vail, but everyone downstream. The work being
done in Vail is being replicated by downstream communities with the help of the Watershed Council. Thank you for your
leadership in these critical efforts.
REQUIRED ATTACHMENTS
Organization rosters naming all officers, board of directors and respective positions as relevant
BOD list 2021 Name Affil Joined City.pdf
If you received Council funding for 2021, please upload a document recapping the use of prior year Council funds
Contribution Use Report 2022.docx
OPTIONAL ATTACHMENTS
September 21, 2021 - Page 199 of 340
List any URLs where additional information can be found, including photos, videos or other content relevant to
your application.
• Eagle River Watershed Council Website: www.erwc.org
• 2019 Water Quality Report Card (product of WQMAP) https://www.arcgis.com/apps/Cascade/index.html?
appid=a60f25acb6a049f6842f575a17c37810
• Eagle River Watershed Council YouTube Channel https://www.youtube.com/channel/UCAlcqsWaF5_pxaeiM3hoHrg
• Coverage of 2021 Community Pride Highway Cleanup Article:
https://www.vaildaily.com/news/1000-volunteers-spend-saturday-cleaning-up-trash-from-vail-area-highways/
Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding
Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding
Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding
We encourage questions about the Council application to be sent via email to Martha Anderson - manderson@vailgov.com. Phone calls for further
discussion can be scheduled over email as well.
--->The "Save Draft" button below allows you to save your application and
come back to work on it again.
---> Your application has not been formally submitted until you navigate to
the Menu page and click "Submit Request". You will receive a confirmation
email once your application has been submitted.<---
Linked Form
smith@erwc.org
Submission Date
06/20/2021
Submission Date
06/20/2021
2022 Annual Contribution: File Attachments
If applicable, please attach current State Department of Revenue Certificate with this application.
Sales Tax Exempt Cert state.pdf
Please upload course syllabus, class descriptions or program details.
Program Details 2022.pdf
Please upload event/program/organization budget.
2022 ERWC Funding Request budgets.pdf
Organization rosters naming all officers, board of directors and respective positions as relevant
BOD list 2021 Name Affil Joined City.pdf
If you received Council funding for 2021, please upload a document recapping the use of prior year Council funds
Contribution Use Report 2022.docx
September 21, 2021 - Page 200 of 340
2022 Annual Contribution: EGE Air Alliance EGE Air Alliance
Town of Vail 2022 Annual Council Contribution Request
CONTRIBUTION POLICY
All contribution requests received by the Town of Vail will be processed in the following manner:
A. All requests must be submitted electronically. Incomplete applications and supplemental information will not be accepted. THE
TOWN COUNCIL WILL ONLY BE GIVEN YOUR COMPLETED APPLICATION FORMS. NO SUPPLEMENTAL INFORMATION WILL BE GIVEN
TO THE TOWN COUNCIL.
B. All applications for annual funding shall be completed and submitted by June 30th by 5:00 P.M.
C. The Town Council will evaluate the various proposals based on their direct benefit to the entire community of Vail, fulfillment of
the Town’s mission, and how this contribution will affect our resort community’s future health. The Town Council’s mission
statement reads: In order to be the premier international mountain resort community, we’re committed to growing a vibrant,
diverse economy and community, providing our citizens and guests with exceptional services and an abundance of recreational,
cultural and educational opportunities.
DISCLOSURE TO ALL APPLICANTS:
1. No money will be disbursed until March 1st, 2022.
2. Because of uncertainty of revenue estimates, please note the following possibilities:
a) Contribution funding may be reduced based on 2022 revenues.
b) The Town of Vail may choose to disburse funding in quarterly installments throughout 2022.
Special event funding will follow the CSE’s guideline of payment in thirds pending completion of CSE and Town of Vail
permitting requirements.
3. Notification of awards will be sent after the Council approves the final budget in December.
GENERAL INSTRUCTIONS:
All applications must be submitted by June 30th by 5:00 P.M. Any application received after that date will not be considered. Please complete all
fields in this application. No hard copies are accepted.
Email contact
cromer@vailvalleypartnership.com
What is the name of your organization?
EGE Air Alliance
What category of funding are you applying for? (See definitions at www.vailgov.com/departments/finance/grant-
process)
Services
Type of Funding Requested
Cash Funding Only
Amount of Cash Contribution Requested
$75,000
What is the name of your event or program?
EGE Air Alliance
Is this a new event or program?
No
How much funding did you receive from the Town of Vail for 2021? (Please include total funding you received from
the CSE and Town Council)
$67,500
Will you also apply for 2022 funding from the CSE?
No
September 21, 2021 - Page 201 of 340
Name of person completing the application
Chris Romer
Title of person completing the application
President & CEO, Vail Valley Partnership
Provide name of person or entity to whom the funding check will be cut.
EGE Air Alliance
Mailing Address Street
28 2nd Street, Suite 213
City
Edwards
State
Colorado
Zip Code
81632
Telephone number
9704774016
Email address
cromer@vailvalleypartnership.com
Event/program and/or organization website
https://flyvail.com
Number of years organization has been in business
20
Organization's Mission Statement
to build a robust flight program at the Eagle County Regional Airport
Organization's Tax Status
Not-for-Profit (501C-6)
If applicable, please attach current State Department of Revenue Certificate with this application.
CERT_GS_D.pdf
EVENT/PROGRAM DESCRIPTION
Is this a new or existing event/program in Vail?
Existing
How many years has the event or program been produced in Vail?
20
How does your request support item 1C of the Contribution Policy (See above)
The air service development program benefits the economic vitality of the Town of Vail. Guests utilizing the Eagle County
Regional Airport stay longer, spend more, and have a higher likelihood of repeat visitation. Increased flights supports destination
management efforts as destination visitors are high-value guests.
Please describe the location(s) of the event or program in previous years.
The Air Alliance contracts with airline partners for minimum revenue guarantee programs. These have supported nonstop air
service from Phoenix, Washington DC, and Dallas (spring and fall) in the past and our goal remains to attract new markets and
new carriers. Summer 2021 resulted in new service to Atlanta and Chicago.
September 21, 2021 - Page 202 of 340
Please provide a detailed description of the event/program and its activities.
As in prior years, the Alliance’s funds will be used to attract new flight service, to provide continued support for developing
markets as required, and we also continue working to secure long term funding.
• EGE Air Alliance continues to work with American Airlines to fill the fall and spring gaps in service to achieve daily year-round
service to EGE from Dallas/Ft. Worth. We anticipate maintaining support for the year-round service in 2022
• EGE Air Alliance, in partnership with Volaire Aviation (air service consultant retained by Eagle County Regional Airport), is
pursuing new carriers and new markets to the Eagle County Regional Airport to supplement and support our air service
development goals. For example, we met with Southwest Airlines in May and continue to develop relations with airline partners
such as Alaska and Sun Country.
o We expect to add new service from a new market and/or a new airline partner for the winter 2022-23 season
If any of the event/program takes place outside of the Town of Vail, please explain where the event will take place
and why.
Eagle County Regional Airport, with visitors and second homeowners primarily utilizing services in Vail and Beaver Creek.
EVENT/PROGRAM INFORMATION
Brand Fit: How will your event or program support the mission and vision of the Vail Town Council?
Air service benefits the local community and supports our tourism economy. Vail's goal of being a premier mountain resort
community is dependent upon reliable air transportation for locals, guests, and second homeowners.
Brand Fit: How will your event or program support the Vail brand identity?
Ease of access to Vail is increasingly important as guests indicate that their likelihood to visit decreases significantly if they have
to fly to Denver.
Community Enrichment: How will your event/program attract target markets of both visitors and community
members?
Air service at the Eagle County Regional Airport benefits the local community through convenience, and benefits our tourism and
second homeowner community from a competitive standpoint. In 2021, we offered 1,000 local flight rebates to encourage the
local community to utilize EGE.
Growth Potential: How will the event/program deliver fresh content? (Fresh content means new programming,
entertainers, adding additional days and activities.)
Year-round air service to Dallas provides options for locals and visitors; new airline partners and new markets provide opportunity
to grow our market share. Summer 2021 saw record flights to the airport.
Growth Potential: How will the event/program promote an atmosphere of vitality, fun and celebration?
Increased access for visitors creates increased economic vitality to our resort communities. EGE users stay longer, spend more,
and have a higher inclination to be repeat visitors.
Growth Potential: How will the event or program achieve recognition and drive participation?
Increased direct air access positions Vail as a viable mountain resort destination on a year-round basis. Intercept study data
shows that a majority of guests would not consider our area without nonstop air service.
Potential: How will the event or program enhance Leadership Skills: locally, nationally and internationally?
Air service development does not directly benefit leadership skills.
Community Enrichment: What is the lasting community involvement opportunity and/or lasting community benefit
of the event or program?
The primary benefit is the economic benefit of the airport and visitors who stay longer and spend more.
How will the event or program leverage media and attract donor and sponsorship support?
Our model is built on public-private partnerships with contributions from the business community, Eagle County, Beaver Creek
Resort Company, Town of Gypsum, Town of Eagle, and others.
Please upload course syllabus, class descriptions or program details.
2022 funding request Vail.pdf
BUDGET
Please provide a detailed estimated event/program budget, including anticipated revenues and expenses.
September 21, 2021 - Page 203 of 340
Are your books audited?
No
Describe how you will use the funds requested?
Funds will be used to secure minimum revenue guarantee contracts with airline partners for year round and new winter service.
Please upload event/program/organization budget.
EGE Air 2021 Budget Forecast (as of May 24 2021).xlsx
Who currently funds the event/program?
Eagle County, Town of Vail, Town of Avon, Beaver Creek Resort Company, Town of Gypsum, Town of Eagle, and dozens of private
businesses
Who currently funds your organization?
See above
What percentage % of the total event budget is being requested to fund?
12
If the event/program is not funded at full request, how will the event change with a lower funding allocation?
We will have fewer opportunities to secure new air service to the destination
Should the Council decide not to support this event/program at all, will it still occur?
Yes
Do you intend to host the event or program in Vail beyond 2022?
Yes
MARKETING
Audience: Who is your audience? (You may choose more than one.)
First time visitors, Returning guests, Primary and Second Homeowners, Local residents
SPONSORSHIPS & PARTNERSHIPS
1. What is the dollar $ amount of sponsorships and/or partnerships from other sources reflected in the
event/program budget?
$525,000
1a. What is the dollar $ amount of in-kind services or items provided from sponsors or partners?
$0
2. Please list your confirmed sponsors or partners.
Eagle County, Town of Avon, Beaver Creek Resort Company, Town of Gypsum, Vail Valley Partnership
3. Please explain the potential for additional sponsorships or partners.
We have a robust private sector fundraising campaign
ADDITIONAL INFORMATION
Are there any other things you'd like to share with Council and staff that are not included in the application?
REQUIRED ATTACHMENTS
Organization rosters naming all officers, board of directors and respective positions as relevant
EGE Air Alliance Board of Directors 2021.xlsx
If you received Council funding for 2021, please upload a document recapping the use of prior year Council funds
2022 funding request Vail.pdf
OPTIONAL ATTACHMENTS
September 21, 2021 - Page 204 of 340
List any URLs where additional information can be found, including photos, videos or other content relevant to
your application.
https://flyvail.com
Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding
Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding
Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding
We encourage questions about the Council application to be sent via email to Martha Anderson - manderson@vailgov.com. Phone calls for further
discussion can be scheduled over email as well.
--->The "Save Draft" button below allows you to save your application and
come back to work on it again.
---> Your application has not been formally submitted until you navigate to
the Menu page and click "Submit Request". You will receive a confirmation
email once your application has been submitted.<---
Linked Form
cromer@vailvalleypartnership.com
Submission Date
07/29/2021
Submission Date
07/29/2021
2022 Annual Contribution: File Attachments
If applicable, please attach current State Department of Revenue Certificate with this application.
CERT_GS_D.pdf
Please upload course syllabus, class descriptions or program details.
2022 funding request Vail.pdf
Please upload event/program/organization budget.
EGE Air 2021 Budget Forecast (as of May 24 2021).xlsx
Organization rosters naming all officers, board of directors and respective positions as relevant
EGE Air Alliance Board of Directors 2021.xlsx
If you received Council funding for 2021, please upload a document recapping the use of prior year Council funds
2022 funding request Vail.pdf
September 21, 2021 - Page 205 of 340
2022 Annual Contribution: High Five Access Media Community Access Media
Town of Vail 2022 Annual Council Contribution Request
CONTRIBUTION POLICY
All contribution requests received by the Town of Vail will be processed in the following manner:
A. All requests must be submitted electronically. Incomplete applications and supplemental information will not be accepted. THE
TOWN COUNCIL WILL ONLY BE GIVEN YOUR COMPLETED APPLICATION FORMS. NO SUPPLEMENTAL INFORMATION WILL BE GIVEN
TO THE TOWN COUNCIL.
B. All applications for annual funding shall be completed and submitted by June 30th by 5:00 P.M.
C. The Town Council will evaluate the various proposals based on their direct benefit to the entire community of Vail, fulfillment of
the Town’s mission, and how this contribution will affect our resort community’s future health. The Town Council’s mission
statement reads: In order to be the premier international mountain resort community, we’re committed to growing a vibrant,
diverse economy and community, providing our citizens and guests with exceptional services and an abundance of recreational,
cultural and educational opportunities.
DISCLOSURE TO ALL APPLICANTS:
1. No money will be disbursed until March 1st, 2022.
2. Because of uncertainty of revenue estimates, please note the following possibilities:
a) Contribution funding may be reduced based on 2022 revenues.
b) The Town of Vail may choose to disburse funding in quarterly installments throughout 2022.
Special event funding will follow the CSE’s guideline of payment in thirds pending completion of CSE and Town of Vail
permitting requirements.
3. Notification of awards will be sent after the Council approves the final budget in December.
GENERAL INSTRUCTIONS:
All applications must be submitted by June 30th by 5:00 P.M. Any application received after that date will not be considered. Please complete all
fields in this application. No hard copies are accepted.
Email contact
jk@highfivemedia.org
What is the name of your organization?
High Five Access Media
What category of funding are you applying for? (See definitions at www.vailgov.com/departments/finance/grant-
process)
Services
Type of Funding Requested
Cash Funding Only
Amount of Cash Contribution Requested
$150,000
What is the name of your event or program?
Community Access Media
Is this a new event or program?
No
How much funding did you receive from the Town of Vail for 2021? (Please include total funding you received from
the CSE and Town Council)
$105,000
Will you also apply for 2022 funding from the CSE?
No
September 21, 2021 - Page 206 of 340
Name of person completing the application
JK Perry
Title of person completing the application
Executive Director
Provide name of person or entity to whom the funding check will be cut.
High Five Access Media
Mailing Address Street
PO Box 5600
City
Avon
State
Colorado
Zip Code
81620
Telephone number
970-949-5657
Email address
jk@highfivemedia.org
Event/program and/or organization website
highfivemedia.org
Number of years organization has been in business
38
Organization's Mission Statement
Our mission is to empower the local community, through media education and technology, to become civically engaged, express
ideas, and advocate for causes.
Organization's Tax Status
Non-Profit (501C-3)
If applicable, please attach current State Department of Revenue Certificate with this application.
SOSCertStanding2021.pdf
EVENT/PROGRAM DESCRIPTION
Is this a new or existing event/program in Vail?
Existing
How many years has the event or program been produced in Vail?
38
How does your request support item 1C of the Contribution Policy (See above)
High Five Access Media provides quality coverage, as well as television, internet, social media and over-the-top (OTT) distribution
of council meetings so residents and guests may become civically engaged in local government and issues affecting our
community.
We also offer residents, students, nonprofits and government representatives media education, free equipment checkout, and
free channel (and internet) time, thus creating a vibrant and diverse opportunity for expression of speech on topics important to
the community. We strive to create an access center commensurate with the high standards of the Town of Vail.
Please describe the location(s) of the event or program in previous years.
High Five Access Media is located in Avon. We provide residents of Vail with our programs and educational opportunities.
September 21, 2021 - Page 207 of 340
Please provide a detailed description of the event/program and its activities.
High Five Access Media offers several programs specific to the Town of Vail that are funded through franchise fees provided by
Comcast in return for using public rights-of-way:
Coverage of Vail Town Council. Meetings are shown live and replayed on local cable (Comcast) Channel 5, on the internet at
highfivemedia.org and on social media. Video is subsequently available on demand at the HFAM website. Live and on demand
video also is available on Roku and Apple TV. This program requires funding for an operator, editing, cloud video distribution,
related production equipment, and operation of the channel.
Community media access. HFAM conducts free basic video production workshops to Vail residents, nonprofits, and government
representatives. Once participants complete a workshop, they may check out equipment at no cost to create video that exercises
their right to free speech and is shared on a hyperlocal level with neighbors and guests on cable television and the internet. This
program requires funding for both teachers, equipment for checkout, and operation of the channel.
Summer Youth Camp. HFAM holds a week-long, media-making camp for students ages 14 to 18. The goal is for youth to create
media that gives voice to their viewpoints on issues that affect the community. The culmination of the camp includes a final video
project on an issue decided upon and produced by students.
Coverage of Vail America Days Parade. HFAM provides live coverage on cable and highfivemedia.org of the parade or fireworks.
We also offer volunteer opportunities to community producers to get involved in the production.
In addition, High Five provides low-cost video production services to area nonprofits, so they might create videos that advocate
for their cause.
If any of the event/program takes place outside of the Town of Vail, please explain where the event will take place
and why.
High Five Access Media is located in Avon. We produce video throughout the county, including Vail. We plan to partner with other
entities in the coming years to offer our video production workshops at satellite locations in Vail and Avon, such as libraries and
other public spaces.
EVENT/PROGRAM INFORMATION
Brand Fit: How will your event or program support the mission and vision of the Vail Town Council?
Please see above "How does your request support item 1C of the Contribution Policy?"
Brand Fit: How will your event or program support the Vail brand identity?
Please see above "How does your request support item 1C of the Contribution Policy?"
Community Enrichment: How will your event/program attract target markets of both visitors and community
members?
High Five Access Media serves residents and guests with coverage of Town of Vail government meetings, and residents, students
and nonprofits with access to media training, equipment, and cable access. Indirectly, this allows nonprofits that serve a larger
market to leverage their message among residents and guests.
Growth Potential: How will the event/program deliver fresh content? (Fresh content means new programming,
entertainers, adding additional days and activities.)
We're asking for an increase from 35 percent of franchise fees received from Comcast, to 50 percent, which is an additional $40k
to $50k each year.
We’ve identified several potential programs in our strategic plan that we could accomplish with increased funding. These include
advanced media-making workshops, citizen journalism, apprenticeships/internships for youth, relocation to a central location on a
bus line to better serve those without a vehicle, increased affordable production of nonprofit videos, and an after-school media
club where students can learn skills they can take into the video industry, working for organizations like High Five, or creating a
portfolio for further education.
Growth Potential: How will the event/program promote an atmosphere of vitality, fun and celebration?
High Five Access Media provides an opportunity for residents to make their community strong by sharing their voice, ideas and
passions with their neighbors in the hopes of creating a dynamic dialogue on the issues and values of our mountain community.
Growth Potential: How will the event or program achieve recognition and drive participation?
We will drive recognition and participation through marketing efforts, with a focus on outreach to area nonprofits to create
collaborative partnerships.
September 21, 2021 - Page 208 of 340
Potential: How will the event or program enhance Leadership Skills: locally, nationally and internationally?
One of our goals as an access station is to offer the community the tools to become future leaders, by becoming active in local
government via coverage of proceedings and training to wield the power of local media to effect change. With these skills, these
folks may move beyond the local sphere to grander opportunities.
Community Enrichment: What is the lasting community involvement opportunity and/or lasting community benefit
of the event or program?
Our vision is to empower all residents to express their right to free speech via media on a focused, hyper local platform. This
levels the playing field so all voices may be heard and effect change that reflects their values.
How will the event or program leverage media and attract donor and sponsorship support?
Local media is what we do. We showcase our programs on cable, the internet and on emerging platforms.
Cord cutting is the single greatest threat to community access television in the valley and across the nation. Many folks have
chosen to forgo cable television subscriptions, which in turn causes a drop in franchise fees, our main source of revenue. High
Five Access Media and the town do not receive franchise fees from internet subscriptions, even though the cables carrying these
signals in public rights of way are the same used for cable TV. With increased support from the town, we’ll be able to solidify our
place in the community and, in turn, create a comprehensive fundraising plan to overcome these threats.
Please upload course syllabus, class descriptions or program details.
HFAM-Brochure.pdf
BUDGET
Please provide a detailed estimated event/program budget, including anticipated revenues and expenses.
Are your books audited?
Yes
Describe how you will use the funds requested?
Franchise fees passed along from Comcast subscribers fund equipment purchases and production of council meetings; free
access for Vail residents to membership, basic media education, video production equipment and and cable and internet
distribution of video. Funds also are used to purchase capital equipment or pay for ongoing costs for cablecast and webcast of
programming to Comcast subscribers and and internet users, and support of all High Five Access Media programs, in-house
productions, and more.
Please upload event/program/organization budget.
HFAM_Budget2021.pdf
Who currently funds the event/program?
See below.
Who currently funds your organization?
The towns of Vail and Avon provide the bulk of contributions, although earned revenue through production services has become a
greater percentage of our funding over the years. A small part of our budget is derived from membership fees, donations and
underwriting.
What percentage % of the total event budget is being requested to fund?
47
If the event/program is not funded at full request, how will the event change with a lower funding allocation?
Our ability to expand service to the community, at this crucial point of our organization, would be limited.
Should the Council decide not to support this event/program at all, will it still occur?
Yes
Do you intend to host the event or program in Vail beyond 2022?
Yes
MARKETING
Audience: Who is your audience? (You may choose more than one.)
Primary and Second Homeowners, Local residents
September 21, 2021 - Page 209 of 340
SPONSORSHIPS & PARTNERSHIPS
1. What is the dollar $ amount of sponsorships and/or partnerships from other sources reflected in the
event/program budget?
$118,000
1a. What is the dollar $ amount of in-kind services or items provided from sponsors or partners?
$0
2. Please list your confirmed sponsors or partners.
Towns of Avon and Minturn, Vail Recreation District, Community of Eagle Vail, Eagle County Schools, and several local nonprofits.
3. Please explain the potential for additional sponsorships or partners.
As outlined above, one of our goals at High Five is to prove to the community our value as a neighbor through expanded
education and volunteer opportunities, and coverage that allows us to garner resources through fundraising and underwriting.
ADDITIONAL INFORMATION
Are there any other things you'd like to share with Council and staff that are not included in the application?
Thank you for your continued support of this important community asset!
REQUIRED ATTACHMENTS
Organization rosters naming all officers, board of directors and respective positions as relevant
HFAM_BOD.pdf
If you received Council funding for 2021, please upload a document recapping the use of prior year Council funds
TOV_FundingRecap2021.pdf
OPTIONAL ATTACHMENTS
List any URLs where additional information can be found, including photos, videos or other content relevant to
your application.
https://www.highfivemedia.org/town-vail
https://www.highfivemedia.org/media-education
https://www.highfivemedia.org/hire-us
Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding
Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding
Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding
We encourage questions about the Council application to be sent via email to Martha Anderson - manderson@vailgov.com. Phone calls for further
discussion can be scheduled over email as well.
--->The "Save Draft" button below allows you to save your application and
come back to work on it again.
---> Your application has not been formally submitted until you navigate to
the Menu page and click "Submit Request". You will receive a confirmation
email once your application has been submitted.<---
Linked Form
info@highfivemedia.org
Submission Date
Submission Date
06/30/2021
September 21, 2021 - Page 210 of 340
2022 Annual Contribution: File Attachments
If applicable, please attach current State Department of Revenue Certificate with this application.
SOSCertStanding2021.pdf
Please upload course syllabus, class descriptions or program details.
HFAM-Brochure.pdf
Please upload event/program/organization budget.
HFAM_Budget2021.pdf
Organization rosters naming all officers, board of directors and respective positions as relevant
HFAM_BOD.pdf
If you received Council funding for 2021, please upload a document recapping the use of prior year Council funds
TOV_FundingRecap2021.pdf
September 21, 2021 - Page 211 of 340
2022 Annual Contribution: Eagle Valley Child Care Association Eagle Valley Child Care
Association
Town of Vail 2022 Annual Council Contribution Request
CONTRIBUTION POLICY
All contribution requests received by the Town of Vail will be processed in the following manner:
A. All requests must be submitted electronically. Incomplete applications and supplemental information will not be accepted. THE
TOWN COUNCIL WILL ONLY BE GIVEN YOUR COMPLETED APPLICATION FORMS. NO SUPPLEMENTAL INFORMATION WILL BE GIVEN
TO THE TOWN COUNCIL.
B. All applications for annual funding shall be completed and submitted by June 30th by 5:00 P.M.
C. The Town Council will evaluate the various proposals based on their direct benefit to the entire community of Vail, fulfillment of
the Town’s mission, and how this contribution will affect our resort community’s future health. The Town Council’s mission
statement reads: In order to be the premier international mountain resort community, we’re committed to growing a vibrant,
diverse economy and community, providing our citizens and guests with exceptional services and an abundance of recreational,
cultural and educational opportunities.
DISCLOSURE TO ALL APPLICANTS:
1. No money will be disbursed until March 1st, 2022.
2. Because of uncertainty of revenue estimates, please note the following possibilities:
a) Contribution funding may be reduced based on 2022 revenues.
b) The Town of Vail may choose to disburse funding in quarterly installments throughout 2022.
Special event funding will follow the CSE’s guideline of payment in thirds pending completion of CSE and Town of Vail
permitting requirements.
3. Notification of awards will be sent after the Council approves the final budget in December.
GENERAL INSTRUCTIONS:
All applications must be submitted by June 30th by 5:00 P.M. Any application received after that date will not be considered. Please complete all
fields in this application. No hard copies are accepted.
Email contact
souse@eaglevalleychildcare.org
What is the name of your organization?
Eagle Valley Child Care Association
What category of funding are you applying for? (See definitions at www.vailgov.com/departments/finance/grant-
process)
Services
Type of Funding Requested
Cash Funding Only
Amount of Cash Contribution Requested
$60,000
What is the name of your event or program?
Eagle Valley Child Care Association
Is this a new event or program?
No
How much funding did you receive from the Town of Vail for 2021? (Please include total funding you received from
the CSE and Town Council)
$55,000
Will you also apply for 2022 funding from the CSE?
No
September 21, 2021 - Page 212 of 340
Name of person completing the application
Sadie Ouse
Title of person completing the application
Office Manager
Provide name of person or entity to whom the funding check will be cut.
Eagle Valley Child Care Association
Mailing Address Street
Po Box 1700
City
Vail
State
Colorado
Zip Code
81658
Telephone number
9709262501
Email address
souse@eaglevalleychildcare.org
Event/program and/or organization website
eaglevalleychildcare.org
Number of years organization has been in business
20
Organization's Mission Statement
The Eagle Valley Child Care Association aims to provide high quality early learning programs to the children of Eagle County by:
Providing a developmentally appropriate, discovery-based learning environment that meets the needs of every child’s healthy
cognitive, language, motor, social and emotional development.
Providing supportive parenting guidance to every family enrolled in our programs.
Providing the business community with a way to assure quality care for their employees through our Business Partner program.
Organization's Tax Status
Non-Profit (501C-3)
If applicable, please attach current State Department of Revenue Certificate with this application.
EVENT/PROGRAM DESCRIPTION
Is this a new or existing event/program in Vail?
Existing
How many years has the event or program been produced in Vail?
20
How does your request support item 1C of the Contribution Policy (See above)
The Eagle Valley Child Care Association aims to provide high quality early learning programs to the children of Eagle County by:
Providing a developmentally appropriate, discovery-based learning environment that meets the needs of every child’s healthy
cognitive, language, motor, social and emotional development
Providing supportive parenting guidance to every family enrolled in our programs
Providing the business community with a way to assure quality care for their employees through our Business Partner program.
Please describe the location(s) of the event or program in previous years.
Vail Child Care Center 2109 Zermatt Lane Vail CO 81658
Miller Ranch Child Care Center 0025 Mill Loft Street Edwards CO 81632
September 21, 2021 - Page 213 of 340
Please provide a detailed description of the event/program and its activities.
We provide high-quality early childhood care and education for Town of Vail Employees and Vail Valley families for children from
eight weeks up to five years eleven months of age. Our program has three licensed classrooms in Vail and an additional six
licensed classrooms in Edwards serving 114 families between our two schools. We are currently the only licensed facility
providing early childhood care and education services for children under 12 months of age in the Town of Vail.
If any of the event/program takes place outside of the Town of Vail, please explain where the event will take place
and why.
We operate our second school in Edwards due to a high demand for care and a lack of available space in Vail.
EVENT/PROGRAM INFORMATION
Brand Fit: How will your event or program support the mission and vision of the Vail Town Council?
Eagle Valley Child Care Association is positioned to support the Town of Vail's mission to provide citizens with exceptional
services and educational opportunities. Vail prides itself in providing the infrastructure to both residents of Vail and families that
are employed within the town of Vail. Early childhood services are a necessary infrastructure component to attract families to the
area. Vail Child Care Center is rated by Colorado Shines as a 4 diamond site. This rating demonstrates our commitment to
providing quality child care. Vail Child Care Center provides the only infant center care in the town of Vail ensuring that Vail is
offering a range of early childhood services for local families.
Brand Fit: How will your event or program support the Vail brand identity?
Vail is committed to being a premier resort community. The high quality early childhood services provided by Eagle Valley Child
Care Association illustrate the premier offerings that Vail has to offer its citizens.
Community Enrichment: How will your event/program attract target markets of both visitors and community
members?
Our child care programs serve working Vail families. Our services enable local families and businesses to have access to local
high quality child care that enables a balanced community composition with families living and/or working in Vail.
Growth Potential: How will the event/program deliver fresh content? (Fresh content means new programming,
entertainers, adding additional days and activities.)
Eagle Valley Child Care is continually seeking to improve programming and is committed to high quality education for Vail's
young residents. This is shown through our certification as a 4 diamond site through Colorado Shines.
Growth Potential: How will the event/program promote an atmosphere of vitality, fun and celebration?
EVCCA promotes an atmosphere of curiosity in young children. Children’s desire to continue learning about life is what makes a
vibrant society.
Growth Potential: How will the event or program achieve recognition and drive participation?
N/A
Potential: How will the event or program enhance Leadership Skills: locally, nationally and internationally?
N/A
Community Enrichment: What is the lasting community involvement opportunity and/or lasting community benefit
of the event or program?
Having infant care in Vail allows Vail's families to continue to thrive within the Valley. Without local childcare, families will be
forced to take their children elsewhere.
How will the event or program leverage media and attract donor and sponsorship support?
EVCCA has a robust fundraising and grant request program to help fund our centers.
Please upload course syllabus, class descriptions or program details.
EVCCA Fact Sheet 2021.pdf
BUDGET
Please provide a detailed estimated event/program budget, including anticipated revenues and expenses.
Are your books audited?
Yes
September 21, 2021 - Page 214 of 340
Describe how you will use the funds requested?
The funds requested will be used to support infant programming in the town of Vail, Colorado.
Please upload event/program/organization budget.
EVCCA Financials 2021.pdf
Who currently funds the event/program?
The program is largely funded through tuition income and our Business Partners, Town of Vail and Vail Health. The program is
also funded by the Colorado Child Care Assistance Program, Temple Hoyne Buell Foundation, and Eagle County Early Childhood
Services.
Who currently funds your organization?
See above.
What percentage % of the total event budget is being requested to fund?
4
If the event/program is not funded at full request, how will the event change with a lower funding allocation?
If the requested amount is not fully funded the program will still occur, however, it will be in a reduced capacity. Without the
funding, EVCCA would have to raise the cost of tuition which would then reduce the amount of local families we are able to serve.
Should the Council decide not to support this event/program at all, will it still occur?
Yes
Do you intend to host the event or program in Vail beyond 2022?
Yes
MARKETING
Audience: Who is your audience? (You may choose more than one.)
Primary and Second Homeowners, Local residents
SPONSORSHIPS & PARTNERSHIPS
1. What is the dollar $ amount of sponsorships and/or partnerships from other sources reflected in the
event/program budget?
$125,000
1a. What is the dollar $ amount of in-kind services or items provided from sponsors or partners?
2. Please list your confirmed sponsors or partners.
Eagle Valley Child Care Association has partnerships with the Town of Vail and Vail Health. In addition, we partner with Eagle
County and Kroger who provide in-kind donations with our facilities at a $1/annual rent.
3. Please explain the potential for additional sponsorships or partners.
We have also received grant dollars from the Buell Foundation, Vail Valley Cares, and Vail Valley Foundation in the past and
continue to seek these partnerships yearly. We continue to actively explore other donation and grant opportunities year-round.
ADDITIONAL INFORMATION
Are there any other things you'd like to share with Council and staff that are not included in the application?
Our intention is to continue to provide premier early childhood services within the Town of Vail. Eagle Valley Child Care
Association is committed to fundraising and grant writing efforts to support our operations to keep our costs more affordable for
local families.
REQUIRED ATTACHMENTS
Organization rosters naming all officers, board of directors and respective positions as relevant
EVCCA Board List 2021.pdf
If you received Council funding for 2021, please upload a document recapping the use of prior year Council funds
September 21, 2021 - Page 215 of 340
OPTIONAL ATTACHMENTS
List any URLs where additional information can be found, including photos, videos or other content relevant to
your application.
Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding
Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding
Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding
We encourage questions about the Council application to be sent via email to Martha Anderson - manderson@vailgov.com. Phone calls for further
discussion can be scheduled over email as well.
--->The "Save Draft" button below allows you to save your application and
come back to work on it again.
---> Your application has not been formally submitted until you navigate to
the Menu page and click "Submit Request". You will receive a confirmation
email once your application has been submitted.<---
Linked Form
llopez@eaglevalleychildcare.org
Submission Date
Submission Date
07/01/2021
2022 Annual Contribution: File Attachments
Please upload course syllabus, class descriptions or program details.
EVCCA Fact Sheet 2021.pdf
Please upload event/program/organization budget.
EVCCA Financials 2021.pdf
Organization rosters naming all officers, board of directors and respective positions as relevant
EVCCA Board List 2021.pdf
September 21, 2021 - Page 216 of 340
2022 Annual Contribution: Eagle Valley Land Trust Community Conservation
Town of Vail 2022 Annual Council Contribution Request
CONTRIBUTION POLICY
All contribution requests received by the Town of Vail will be processed in the following manner:
A. All requests must be submitted electronically. Incomplete applications and supplemental information will not be accepted. THE
TOWN COUNCIL WILL ONLY BE GIVEN YOUR COMPLETED APPLICATION FORMS. NO SUPPLEMENTAL INFORMATION WILL BE GIVEN
TO THE TOWN COUNCIL.
B. All applications for annual funding shall be completed and submitted by June 30th by 5:00 P.M.
C. The Town Council will evaluate the various proposals based on their direct benefit to the entire community of Vail, fulfillment of
the Town’s mission, and how this contribution will affect our resort community’s future health. The Town Council’s mission
statement reads: In order to be the premier international mountain resort community, we’re committed to growing a vibrant,
diverse economy and community, providing our citizens and guests with exceptional services and an abundance of recreational,
cultural and educational opportunities.
DISCLOSURE TO ALL APPLICANTS:
1. No money will be disbursed until March 1st, 2022.
2. Because of uncertainty of revenue estimates, please note the following possibilities:
a) Contribution funding may be reduced based on 2022 revenues.
b) The Town of Vail may choose to disburse funding in quarterly installments throughout 2022.
Special event funding will follow the CSE’s guideline of payment in thirds pending completion of CSE and Town of Vail
permitting requirements.
3. Notification of awards will be sent after the Council approves the final budget in December.
GENERAL INSTRUCTIONS:
All applications must be submitted by June 30th by 5:00 P.M. Any application received after that date will not be considered. Please complete all
fields in this application. No hard copies are accepted.
Email contact
community@evlt.org
What is the name of your organization?
Eagle Valley Land Trust
What category of funding are you applying for? (See definitions at www.vailgov.com/departments/finance/grant-
process)
Services
Type of Funding Requested
Cash Funding Only
Amount of Cash Contribution Requested
$7,500
What is the name of your event or program?
Community Conservation
Is this a new event or program?
No
How much funding did you receive from the Town of Vail for 2021? (Please include total funding you received from
the CSE and Town Council)
$5,000
Will you also apply for 2022 funding from the CSE?
No
September 21, 2021 - Page 217 of 340
Name of person completing the application
Oliver Skelly
Title of person completing the application
Community Conservation Coordinator
Provide name of person or entity to whom the funding check will be cut.
Eagle Valley Land Trust
Mailing Address Street
PO Box 3016
City
Edwards
State
Colorado
Zip Code
81632
Telephone number
9707487654
Email address
community@evlt.org
Event/program and/or organization website
Eagle Valley Land Trust
Number of years organization has been in business
40
Organization's Mission Statement
The Eagle Valley Land Trust protects forever the lands we love, to preserve our heritage, scenic beauty, recreational
opportunities, and wildlife habitats, and to build a permanent legacy for future generations.
Organization's Tax Status
Non-Profit (501C-3)
If applicable, please attach current State Department of Revenue Certificate with this application.
EVENT/PROGRAM DESCRIPTION
Is this a new or existing event/program in Vail?
Existing
How many years has the event or program been produced in Vail?
5
September 21, 2021 - Page 218 of 340
How does your request support item 1C of the Contribution Policy (See above)
While the Eagle Valley Land Trust (EVLT) may not have typical infrastructure (ie. a building) in Vail, EVLT’s programs and services
leverage the lands EVLT has helped the town conserve to provide a broad spectrum of benefits to the entire community of Vail.
The Ptarmigan and Buffehr Creek parcels preserve public access to the Vail Hiking Trail and North Trails, respectively. East Vail
Waterfall conserves riparian wildlife habitat and access to an iconic landmark and ice-climbing route in the Town of Vail. Meadow
Creek and Potato Patch preserve important wildlife habitat and wildlife corridors.
The land EVLT has helped to conserve is a vital part of the town’s infrastructure. Indeed, the Town of Vail has recently recognized
this in its mission statement update by adding “…and preserve our surrounding natural environment.” Supporting EVLT’s
programs described herein will support the benefits such open space infrastructure provides to the town’s residents, visitors, and
wildlife and will support the maintenance and growth of this infrastructure itself over time.
EVLT’s programs, services, mission, staff, and board directly support the Town’s mission and help maintain its branding. Our work
contributes to the community’s reputation as the premier international mountain resort community by actively promoting the
town’s sustainable growth and supporting its vibrant, diverse economy and community. All citizens’ and guests’ experience of the
Town of Vail is elevated because of EVLT’s direct and ongoing contributions that have resulted in, and will protect, an abundance
of recreational, cultural and educational opportunities.
Additionally, support of EVLT is responsive to the balanced approach to sustainability contained in the Town of Vail Action Plan
goals. These goals call upon the council to “preserve our natural environment,….develop environmental programs that respect
and preserve our natural environment, open spaces, and wildlife habitat” and “[collaborate] with community partners to develop
programs and goals.”
EVLT is the only nonprofit whose program services are dedicated to preserving the surrounding natural environment and wildlife
habitat in the region. We hope the town will support the continuation and potential growth of such program services in the Town
of Vail by joining the several other local communities that already provide EVLT funding for similar program services.
Please describe the location(s) of the event or program in previous years.
While some program services described herein relate specifically to East Vail Waterfall, Buffehr Creek, Ptarmigan, and Meadow
Creek and Potato Patch, EVLT provides broader program services to other local municipalities that provide funding to EVLT.
September 21, 2021 - Page 219 of 340
Please provide a detailed description of the event/program and its activities.
EVLT provides services to the town through a variety of its programs. All these program services increase the town’s capacity to
provide a healthy environment, economy, and community for all of its residents and visitors.
OUTREACH Programming: EVLT’s outreach program services include its Community Land Connection (CLC) and Future
Conservationists (FC) programs. These programs provide environmental conservation education to adults and youth, including
guided hikes, restoration/wildlife habitat enhancement projects, and youth-focused curriculum.
More specifically, the CLC program consists of free guided hikes on publicly accessible conserved land. We work to partner with
other nonprofits and government agencies to highlight conservation efforts taking place in each community with whom we
partner. The collaborative nature of this program increases awareness of ongoing conservation work throughout our community,
highlighting our partners, while connecting people to local conserved open space. This series could take place on East Vail Falls,
Buffehr Creek, Ptarmigan and/or the Meadow Creek conservation easements. Generally, the EVLT staff organizes the event and
develops outreach and marketing materials to promote the event and highlight our partners.
With town support, EVLT will be able to continue to plan and execute CLC programming for residents and guests of the town. The
town’s contributions to preserving the natural environment would be highlighted to attendees and the town would continue to be
invited to be a featured partner in each event.
FC is a program focused on partnering with local youth-serving organizations to connect youth to conserved land. We work with
Walking Mountains Science Center, The Cycle Effect, Bright Future Foundation Buddy Mentors, and SOS Outreach and are looking
to build additional relationships. EVLT staff meets with youth in the field on conservation easements and leads an engaging
activity, focusing on the importance of preserving our natural environment. With town support, this program could be expanded
to include more town organizations and properties.
EVLT’s Restoration Series is growing as well. After a successful project in 2019 on Meadow Creek Open Space regarding noxious
weed removal, we are looking to expand our projects within the Town of Vail, EVLT staff recently met with TOV staff at the
Buffehr Creek easement to design a trails project aimed at removing the dangerous and outdated water bars on Buffehr
Creek/North Trail. We are looking to make that happen by mid-September.
These programs promote the town’s environmental sustainability and Comprehensive Open Lands Plan goals, serving more
members of the Vail community than could be provided by the town alone. Each program can serve up to 20 Vail residents and
guests.
With support of the town, EVLT can continue to partner with the town and leverage conserved properties to provide CLC and FC
programming annually, connecting residents of Vail to their local conserved public land and recognize the town’s efforts to
preserve the natural environment of the town.
LAND PROTECTION Programming: EVLT’s land protection programming directly serves the Town of Vail by diligently and
collaboratively seeking out and facilitating land conservation projects and holding conservation easements, where appropriate,
on such properties. Without the land trust, the town would not otherwise own several parcels that promote the town’s mission to
protect the natural environment and an abundance of recreational, cultural and educational opportunities. In addition, EVLT works
with private property owners within the town to conserve important parcels of open space such as a privately-owned conserved
parcel in Potato Patch. These properties provide recreational access and protect scenic open space and important wildlife habitat
and wildlife corridors. The Town of Vail’s support will allow EVLT to maintain these program services and extend these benefits to
more land in and around the town. For example, EVLT could continue to support town efforts to conserve additional open space
priorities identified in the town’s Comprehensive Open Lands Plan.
STEWARDSHIP Programming: EVLT must dedicate significant staff time to fulfilling its annual obligation to monitor all conserved
properties, ensuring the recreational access, scenic open space, and important wildlife habitat and wildlife corridors are protected
in perpetuity. Specifically, EVLT visits all conserved lands annually to inspect the condition of its plants/weeds, trails, riparian and
wildlife habitat and much more. Extensive data is recorded and archived at each visit. Further, the visit helps us maintain strong
relationships with landowners who are land conservation’s best advocates.
EVLT stewardship programming staff provide a consistent resource to help the town with any issues discovered. EVLT consults
with town staff and the council regarding open space conservation and stewardship issues upon request, providing support that
the town would not otherwise have.
With support from the town, EVLT’s stewardship programming will remain a robust resource for the Town of Vail, which will have
a positive effect on land conservation and wildlife habitat for the entire community and its visitors.
September 21, 2021 - Page 220 of 340
If any of the event/program takes place outside of the Town of Vail, please explain where the event will take place
and why.
EVLT is requesting funding from the Town of Vail for the program services described herein that directly serve the Town of Vail.
EVLT has conservation easements on 36 properties throughout the county, we are required to monitor each property annually.
We receive support from other municipalities and funders as noted herein to provide these program services.
EVENT/PROGRAM INFORMATION
Brand Fit: How will your event or program support the mission and vision of the Vail Town Council?
EVLT’s program services described herein protect the town’s future health by promoting sustainable growth while supporting its
vibrant, diverse economy and community. EVLT’s programs preserve the town’s natural environment, which in turn drive the
Town of Vail’s recreation-based economy, making the Town of Vail the premier international mountain resort community. All
citizens and guests' experience of this exceptional place is enhanced because of EVLT’s direct and ongoing contributions that
have resulted in, and will protect, an abundance of recreational, cultural and educational opportunities.
Brand Fit: How will your event or program support the Vail brand identity?
The Town of Vail’s world-class natural resources, scenic vistas, open spaces, and recreational opportunities are the foundation of
the town’s economy and brand identity. EVLT’s program services protect these values and are directly in line with Vail’s brand.
EVLT is the only nonprofit dedicated primarily to preserving the region’s natural environment. Our program services ensure the
long-term viability of the Town of Vail brand.
Community Enrichment: How will your event/program attract target markets of both visitors and community
members?
EVLT utilizes print and social media to highlight our programs and services and the preservation of the natural environment in the
Town of Vail in our outreach to visitors and community members. Additionally, we utilize targeted mailing and emails to invite
visitors and community members to participate in our programs. Community Land Connection Series events attract repeat
participants, visitors and community members. For Future Conservationist programs, we partner with other youth-focused
organizations that attract target markets of both visitors and community members. EVLT works in collaboration with Town of Vail
staff to promote all of its program services.
Growth Potential: How will the event/program deliver fresh content? (Fresh content means new programming,
entertainers, adding additional days and activities.)
At the beginning of 2021, EVLT hired a full-time Community Conservation Coordinator with the goal of expanding its relevance
within the Eagle River Valley. The coordinator is responsible for designing and implementing new programs and content for the
land trust and partners. To date, EVLT has piloted a number of successful new programs including birding tours, nature
photography lessons, and mindfulness exercises. EVLT has also begun assisting federal land managers like the Bureau of Land
Management and the United States Forest Service in volunteer recruitment for restoration projects. EVLT’s monthly hiking series
with the Eagle Valley Outdoor Movement highlights Vail’s beautiful open spaces to underserved audiences. An exciting new
venture with Vail Recreation District, the Minturn Downriver Dash, shows off EVLT’s ability to leverage land conservation into
innovative ideas. EVLT’s focus on bringing fresh ideas into the fold will help bolster the Town of Vail’s already impressive array of
programming.
EVLT would continue to support town efforts to protect existing open space and to conserve additional open space priorities
identified in the town’s Comprehensive Open Lands Plan. EVLT would continue to pursue the preservation of other properties in
and around the town that protect important wildlife habitat like Battle Mountain and the East Vail property (or a portion thereof).
Growth Potential: How will the event/program promote an atmosphere of vitality, fun and celebration?
EVLT’s land protection efforts create an atmosphere of vitality through new open space which is reason for community
celebration. Community Land Connection Series events promote an atmosphere of vitality, fun and celebration by incorporating
interesting partnerships and information about local flora and fauna. Future Conservationists programs promote an atmosphere
of vitality, fun and celebration by fostering creative play outside in nature for children.
Growth Potential: How will the event or program achieve recognition and drive participation?
The balance between conservation, recreation and development is center-stage here in Colorado. EVLT's programs explore the
nuances of these issues without taking sides. These are the kinds of conversations that need to be had as well as those that are
sought to be had. The Vail Valley community has a vested interested in making their voice heard and EVLT is eager to hear that
voice through our outreach initiatives.
Potential: How will the event or program enhance Leadership Skills: locally, nationally and internationally?
EVLT programming enhances Leadership Skills locally by engaging local leaders in the Town of Vail in the conservation of local
open spaces. EVLT is a national leader in the Land Trust community, as one of the first Land Trusts to be accredited by the
national Land Trust Alliance. This program enhances the Town of Vail’s international leadership by helping it achieve world-class
natural resource stewardship initiatives.
September 21, 2021 - Page 221 of 340
Community Enrichment: What is the lasting community involvement opportunity and/or lasting community benefit
of the event or program?
EVLT programs build lasting community involvement opportunities and benefit by ensuring that East Vail Waterfall, Buffehr Creek,
Ptarmigan, Meadow Creek and Potato Patch parcels will be conserved forever for the benefit of this and future generations of Vail
residents and guests. From community hikes to volunteer restoration projects, these properties and additional conserved
properties will continue to provide opportunities in perpetuity.
EVLT Outreach programs build community and appreciation for open space in the Town of Vail. These programs connect people to
each other and to their local conserved lands. The lasting community involvement opportunity and benefit is that participants will
be connected to their local open spaces and therefore more likely to protect them.
How will the event or program leverage media and attract donor and sponsorship support?
EVLT has a robust social media, outreach, and local media program targeted at engaging locals and guests with our local
protected open spaces, which has repeatedly demonstrated success in galvanizing donors and corporate sponsors. EVLT’s events
are enthusiastically supported by all sizes of local, statewide, and national businesses. EVLT’s land protection, stewardship, and
outreach programs are well documented and marketed through social media, newsletters, the Vail Daily, and a variety of other
mediums. With the town’s support, these resources can be maintained and enhanced, showcasing the town’s efforts to deliver
upon the town’s mission.
Please upload course syllabus, class descriptions or program details.
2021 Budget_Final.xlsx
BUDGET
Please provide a detailed estimated event/program budget, including anticipated revenues and expenses.
Are your books audited?
Yes
Describe how you will use the funds requested?
EVLT requests $7,500 to support our program services to the community.
a. $1,000 will be used in marketing our program services, showcasing the Town of Vail
b. $3,500 will be used for the preparation and execution of outreach programming that promote sustainability goals and
mission of the town and that may include CLC and FC programming and volunteer projects.
c. $3,000 will be used to pursue conservation projects collaboratively with the town and maintain a robust stewardship
program that protects the Town of Vail’s brand. New conservation projects could include projects like the permanent protection of
Battle Mountain, the East Vail property (or a portion thereof) or, those contained in the Comprehensive Open Lands Plan.
Please upload event/program/organization budget.
2021 Budget_Final.xlsx
Who currently funds the event/program?
EVLT makes the same request of the Town of Gypsum and has received $7,500 per year in recent years. Gypsum has 2
conservation easements within the town boundaries. Similarly, EVLT has recently received $5,000 per year from the Town of
Eagle, which has 5 conservation easements within the town boundaries. The remainder of EVLT’s program services are funded as
noted below.
Who currently funds your organization?
EVLT funding is provided by individual donors as well as by corporate and foundation grants and donations.
What percentage % of the total event budget is being requested to fund?
2
If the event/program is not funded at full request, how will the event change with a lower funding allocation?
The pandemic has enhanced the importance of open space and along with it, an interest in outside community events like those
that EVLT offers. EVLT needs the Town’s support to meet this increased demand for our outreach programming. With the support
of a Town of Vail Community Grant, EVLT will be able to continue and potentially expand our program services to and support of
the Town of Vail in the future. Without such support, the program services described herein will decline.
At a minimum, EVLT will continue to fulfill its legal obligation to monitor EVLT’s conserved properties within the Town of Vail.
Should the Council decide not to support this event/program at all, will it still occur?
No
September 21, 2021 - Page 222 of 340
Do you intend to host the event or program in Vail beyond 2022?
Yes
MARKETING
Audience: Who is your audience? (You may choose more than one.)
First time visitors, Returning guests, Primary and Second Homeowners, Local residents
SPONSORSHIPS & PARTNERSHIPS
1. What is the dollar $ amount of sponsorships and/or partnerships from other sources reflected in the
event/program budget?
$25,000
1a. What is the dollar $ amount of in-kind services or items provided from sponsors or partners?
$20,000
2. Please list your confirmed sponsors or partners.
Town of Eagle
Town of Gypsum
Town of Avon
Town of Minturn
Vail Recreation District
Walking Mountains Science Center
The Cycle Effect
Bright Futures Foundation Buddy Mentors
Eagle Valley Outdoor Movement
Eagle River Watershed Council
Betty Ford Alpine Gardens
Colorado Parks and Wildlife
Vail Resorts Epic Promise
Eagle County
Great Outdoors Colorado
3. Please explain the potential for additional sponsorships or partners.
EVLT continually strives to create new partnerships and foster new sponsorships. There are sponsorship opportunities available
for specific projects, programs, and events as well as partnership opportunities that can help enhance programming, reach new
audiences, and help create conservation impact.
ADDITIONAL INFORMATION
Are there any other things you'd like to share with Council and staff that are not included in the application?
EVLT is excited to continue our partnership with the Town as it continues blazing a path of municipal leadership and outstanding
sustainability goals.
REQUIRED ATTACHMENTS
Organization rosters naming all officers, board of directors and respective positions as relevant
Board and Staff Contact Sheet.pdf
If you received Council funding for 2021, please upload a document recapping the use of prior year Council funds
TOV Funding Recap.pdf
OPTIONAL ATTACHMENTS
List any URLs where additional information can be found, including photos, videos or other content relevant to
your application.
https://evlt.org/community-land-connection-series/
https://www.vaildaily.com/search-results/?q=trust+our+land&range=2020-06-30
Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding
EVLT_Annual Report_2020_V9.pdf
September 21, 2021 - Page 223 of 340
Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding
Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding
We encourage questions about the Council application to be sent via email to Martha Anderson - manderson@vailgov.com. Phone calls for further
discussion can be scheduled over email as well.
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Linked Form
development@evlt.org
Submission Date
06/30/2021
Submission Date
06/30/2021
2022 Annual Contribution: File Attachments
Please upload course syllabus, class descriptions or program details.
2021 Budget_Final.xlsx
Please upload event/program/organization budget.
2021 Budget_Final.xlsx
Organization rosters naming all officers, board of directors and respective positions as relevant
Board and Staff Contact Sheet.pdf
If you received Council funding for 2021, please upload a document recapping the use of prior year Council funds
TOV Funding Recap.pdf
Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding
EVLT_Annual Report_2020_V9.pdf
September 21, 2021 - Page 224 of 340
2022 Annual Contribution: Vail Valley Mountain Trails Alliance Trail Conservation Crew, Adopt
A Trail, & Wildlife Trail Amb...
Town of Vail 2022 Annual Council Contribution Request
CONTRIBUTION POLICY
All contribution requests received by the Town of Vail will be processed in the following manner:
A. All requests must be submitted electronically. Incomplete applications and supplemental information will not be accepted. THE
TOWN COUNCIL WILL ONLY BE GIVEN YOUR COMPLETED APPLICATION FORMS. NO SUPPLEMENTAL INFORMATION WILL BE GIVEN
TO THE TOWN COUNCIL.
B. All applications for annual funding shall be completed and submitted by June 30th by 5:00 P.M.
C. The Town Council will evaluate the various proposals based on their direct benefit to the entire community of Vail, fulfillment of
the Town’s mission, and how this contribution will affect our resort community’s future health. The Town Council’s mission
statement reads: In order to be the premier international mountain resort community, we’re committed to growing a vibrant,
diverse economy and community, providing our citizens and guests with exceptional services and an abundance of recreational,
cultural and educational opportunities.
DISCLOSURE TO ALL APPLICANTS:
1. No money will be disbursed until March 1st, 2022.
2. Because of uncertainty of revenue estimates, please note the following possibilities:
a) Contribution funding may be reduced based on 2022 revenues.
b) The Town of Vail may choose to disburse funding in quarterly installments throughout 2022.
Special event funding will follow the CSE’s guideline of payment in thirds pending completion of CSE and Town of Vail
permitting requirements.
3. Notification of awards will be sent after the Council approves the final budget in December.
GENERAL INSTRUCTIONS:
All applications must be submitted by June 30th by 5:00 P.M. Any application received after that date will not be considered. Please complete all
fields in this application. No hard copies are accepted.
Email contact
ernest@vvmta.org
What is the name of your organization?
Vail Valley Mountain Trails Alliance
What category of funding are you applying for? (See definitions at www.vailgov.com/departments/finance/grant-
process)
Services
Type of Funding Requested
Cash Funding Only
Amount of Cash Contribution Requested
$17,500
What is the name of your event or program?
Trail Conservation Crew, Adopt A Trail, & Wildlife Trail Ambassadors
Is this a new event or program?
No
How much funding did you receive from the Town of Vail for 2021? (Please include total funding you received from
the CSE and Town Council)
$4,590
Will you also apply for 2022 funding from the CSE?
No
September 21, 2021 - Page 225 of 340
Name of person completing the application
Ernest Saeger
Title of person completing the application
Executive Director
Provide name of person or entity to whom the funding check will be cut.
Vail Valley Mountain Trails Alliance
Mailing Address Street
PO Box 3986
City
Avon
State
Colorado
Zip Code
81620
Telephone number
9702791055
Email address
ernest@vvmta.org
Event/program and/or organization website
vvmta.org
Number of years organization has been in business
10
Organization's Mission Statement
The VVMTA’s mission is to maintain, educate, advocate for, and build sustainable non-motorized soft surface trails while
conserving the natural environment of Eagle County and our public lands.
Organization's Tax Status
Non-Profit (501C-3)
If applicable, please attach current State Department of Revenue Certificate with this application.
Cert of Good Standing 12.1.20.pdf
EVENT/PROGRAM DESCRIPTION
Is this a new or existing event/program in Vail?
Existing
How many years has the event or program been produced in Vail?
6
How does your request support item 1C of the Contribution Policy (See above)
VVMTA’s programs directly contribute to the Town of Vail’s mission and each of the four main strategies in the Council Action
Plan: Community, Economy, Experience, and Sustainability. Our Adopt A Trail (AAT) and Wildlife Trail Ambassador (WTA)
programs include volunteers from businesses and residents of the Town of Vail, provide economic vitality through outdoor
recreation tourism, enhance the experience of trail users, and maintain, educate, and advocate for sustainable trails and
conservation. Our Trail Conservation Crew (TCC) employs residents of Vail (2 in 2021). The TCC will lead volunteer AAT teams
part-time but also collaborate with local land managers and partner organizations to perform and execute recreation and
conservation projects. Their focus will be trail maintenance, protecting seasonal wildlife closures, closing illegal/social trails,
designating campsites and closing illegal campsites, communicating fire restrictions, educating trail users at trailheads, removing
garbage, and overall mitigating the impact increased recreation is having on trails and our public lands.
September 21, 2021 - Page 226 of 340
Please describe the location(s) of the event or program in previous years.
The Adopt A Trail program includes twelve (12) trails adopted by sixteen (18) teams that are connected to the Town of Vail.
These include East Vail trailheads (Pitkin, Gore, Deluge, Booth, etc), North Trail, Son of Middle Creek, Lost Lake, Two Elk, Buffehr,
and more.
The Wildlife Trail Ambassador program includes volunteers stationed at seasonal closed trails including North Trail, Son of Middle
Creek, Buffehr Creek, and Two Elk.
The Trail Conservation Crew in 2021 so far, has already led AAT teams on Booth, Gore, Son of Middle Creek and have already put
in over 20 hours of Wildlife Trail Ambassador outreach at Vail trailheads. These numbers are only going to increase as the
summer continues.
Please provide a detailed description of the event/program and its activities.
It is still apparent and obvious that trails and outdoor recreation are more important than ever. They provide an escape to
improve our physical and mental health. The number of new trail users this year will undoubtedly carry over to next year and
future years. This will require increased trail maintenance and education on trail etiquette and leave no trace principles. Our
programs perform both of these activities and ensure that the trial experience for both guests and locals in Vail remain world
class.
Adopt A Trail:
The Adopt A Trail (AAT) program is made up of volunteers and is a way that local organizations can help maintain and monitor
local trails. AAT was originally formed in 2016 to address the lack of trail maintenance due to the declining resources of our local
Forest Service Ranger District. AAT represents a melting pot collection of the Eagle County community. The organizations
involved have backgrounds in hospitality, medicine, retail, government, restaurants, social clubs, athletic training, families, and
repair/rental shops. The program continues to grow from 30 teams and trails in 2016, 40 in 2017, 46 in 2018, 53 in 2019, to 69 in
2020. Specifically in Vail, AAT teams include the Town of Vail, Vail Public Safety, ERWSD, Eagle Summit Wilderness Alliance,
Venture Sports, Vail Rec District, and more. Besides volunteer trail maintenance, the program encourages trail users to become
trail stewards who will benefit the overall sustainability of our trails and natural environment for years to come.
Wildlife Trail Ambassador Program:
In the Spring of 2018, the VVMTA and it’s Adopt A Trail program launched the Wildlife Trail Ambassador program. The VVMTA
recognized the need to be the leaders in proactively approaching the education and communication surrounding seasonal trail
closures to protect wildlife and our trails. With this, the Wildlife Trail Ambassador program was launched. The Ambassadors’
duties include:
Enforce seasonal trail closures by actively being positioned at trailheads
Education to trail users about the reasons for seasonal trail closures
Education to trail users about local flora and fauna
Education and communication spreading Leave No Trace Principles
Actively engage local businesses and hotels to help spread the word to our Valley’s visitors
The Wildlife Trail Ambassador program began to focus on spring seasonal wildlife closures to protect the mule deer and elk
calving seasons. Upon the great success in the Spring, the program expanded to cover our winter seasonal closures to ensure elk
and deer were not disturbed in their important winter habitat.
Trail Conservation Crew
The Trail Conservation Crew (TCC) is a seasonal full time trained trail crew of six (6) employed by the VVMTA from April 1 -
October 31. The TCC will create six seasonal full time jobs for Eagle County locals who want to improve the public lands and trails
that they and our community love.
The VVMTA’s Adopt A Trail (AAT) and Wildlife Trail Ambassador (WTA) programs have been incredibly successful maintaining
trails, protecting wildlife, and creating local trail stewards. Volunteer stewardship is important and will continue to be a large part
of sustaining recreation in Eagle County. However, the pandemic significantly increased trail use and a pure volunteer model
cannot keep up with the current and future impacts. At the same time, land managers’ staffing, resources, and funding continue
to decline and trails and public lands struggle to be maintained.
The development of the TCC is a necessary expansion and natural progression of the AAT and WTA programs to meet the
demands of the growing number of trail users and impacts on trails due to the pandemic.
The TCC will lead volunteer AAT teams part-time but also collaborate with local land managers and partner organizations to
perform and execute recreation and conservation projects throughout all of Eagle County. Their focus will be trail maintenance,
protecting seasonal wildlife closures, closing illegal/social trails, designating campsites and closing illegal campsites,
communicating fire restrictions, educating trail users at trailheads, removing garbage, and overall mitigating the impact
increased recreation is having on trails and our public lands.
September 21, 2021 - Page 227 of 340
If any of the event/program takes place outside of the Town of Vail, please explain where the event will take place
and why.
Yes, the TCC, AAT and WTA programs include trails on Forest Service and BLM land throughout all of Eagle County. These
programs operate on all municipalities lands in Eagle County including Minturn, Avon, EagleVail, Edwards, and Eagle.
EVENT/PROGRAM INFORMATION
Brand Fit: How will your event or program support the mission and vision of the Vail Town Council?
Community: Recruit, train, and educate volunteers of both residents and business within the Vail community.
Economy: Promote Vail’s world class trails to attract visitors and locals to Vail where they will inevitably shop, eat, drink, and/or
stay.
Experience: Maintain trails and support our wildlife population to create a world class trail use experience through outdoor
recreation
Sustainability: Create hundreds of trail and outdoor recreation focused stewards to actively conserve our natural environment.
Brand Fit: How will your event or program support the Vail brand identity?
Vail’s mission is to be the premiere international resort community. Vail’s brand is based off this mission by providing the highest
quality sustainable service and experiences that anyone can find around the world. Our TCC, AAT and WTA programs support the
brand through increasing trail user experiences, supporting wildlife population, and balancing recreation and conservation efforts.
Community Enrichment: How will your event/program attract target markets of both visitors and community
members?
Community members are our volunteers and volunteers are our backbone. They are the boots on the ground executing trail
maintenance and trail educational programs. These efforts are a direct benefit to the visitors who come to Vail to enjoy trails and
the natural environment.
Growth Potential: How will the event/program deliver fresh content? (Fresh content means new programming,
entertainers, adding additional days and activities.)
Both the AAT and WTA programs continue to grow year over year. With the growth of visitors, population, and trail users during
the pandemic it is ever more important to manage trails and wildlife in Vail. Due to this there will continue to be new and
rewarding volunteer opportunities for both of these programs. The TCC directly addresses the growing impacts by being the
professionally trained boots on the ground on a daily basis as well as training volunteers.
Growth Potential: How will the event/program promote an atmosphere of vitality, fun and celebration?
AAT trail maintenance days do not only provide rewarding tangible results through trail maintenance. Trail work days are social
events with friends, colleagues, and families. Teams are encouraged to build and strengthen relationships through this program.
Additionally, we provide annual free social events for all teams to attend and celebrate the program’s accomplishments.
Growth Potential: How will the event or program achieve recognition and drive participation?
The TCC, AAT, and WTA are regularly covered via the Vail Daily, social media, radio, and magazines locally, regionally, and
nationally. The coverage draws community participation to get involved and become stewards of our trails and public lands in
Eagle county.
Potential: How will the event or program enhance Leadership Skills: locally, nationally and internationally?
The TCC, AAT and WTA programs enhance leadership skills through education. Education about seasonal closures, leave no trace
principles, sustainable trail maintenance techniques, and trail etiquette are taught to each volunteer in these programs. The
volunteers in these programs become stewards of trails and our environment, passing on their knowledge to their children,
friends, acquaintances, and colleagues.
Community Enrichment: What is the lasting community involvement opportunity and/or lasting community benefit
of the event or program?
A sustainable, well maintained trail experience for locals and visitors to enjoy for many years in the future. Additionally, the WTA
keeps trail users off of seasonal closed trails to ensure wildlife can thrive and survive during the critical winter, migration, and
calving seasons.
How will the event or program leverage media and attract donor and sponsorship support?
Programs regularly are promoted through social media, newsletters, local radio stations, Vail Daily, and local magazines. This
media coverage of our boots on the ground efforts attracts additional support.
Please upload course syllabus, class descriptions or program details.
VVMTA Annual Report FINAL 2020.pdf
BUDGET
September 21, 2021 - Page 228 of 340
Please provide a detailed estimated event/program budget, including anticipated revenues and expenses.
Are your books audited?
No
Describe how you will use the funds requested?
Funds requested will provide on the ground support through tools, training, and marketing/promotional materials to communicate
volunteer opportunities and educate the public about seasonal closures, leave no trace principles, and trail etiquette.
Please upload event/program/organization budget.
VVMTA 2021 Budget _ 6.15.21.pdf
Who currently funds the event/program?
National Forest Foundation grant, USFS Eagle-Holy Cross Ranger District, Great Outdoors Colorado, local municipalities, and
private donors
Who currently funds your organization?
Local municipalities, private donors, memberships, and events
What percentage % of the total event budget is being requested to fund?
5
If the event/program is not funded at full request, how will the event change with a lower funding allocation?
We need to secure funding to continue these important programs to keep up with the increased trail use and important need to
educate new trail users.
Should the Council decide not to support this event/program at all, will it still occur?
Yes
Do you intend to host the event or program in Vail beyond 2022?
Yes
MARKETING
Audience: Who is your audience? (You may choose more than one.)
First time visitors, Returning guests, Primary and Second Homeowners, Local residents
SPONSORSHIPS & PARTNERSHIPS
1. What is the dollar $ amount of sponsorships and/or partnerships from other sources reflected in the
event/program budget?
$281,173
1a. What is the dollar $ amount of in-kind services or items provided from sponsors or partners?
$10,000
September 21, 2021 - Page 229 of 340
2. Please list your confirmed sponsors or partners.
National Forest Foundation
Town of Avon
Eagle County
Town of Minturn
Vail Rec District
Berry Creek Metro District
Singletree Property Owners Association
Forest Service Eagle-Holy Cross Ranger District
Slifer Smith Frampton Foundation
Town of Eagle
Bureau of Land Management
Mountain Recreation
Holy Cross Energy
Xcel Energy
Sunrise Minturn
Vail Tax & Accounting
Venture Sports
High Gear Cyclery
East West Partners
Shop & Hop
Kind Bikes & Skis
Ski Town All-Stars
Vail Health
Alpine Engineering
Yeti’s Grind
Partners Environmental
Circle A Auto Repair
3. Please explain the potential for additional sponsorships or partners.
It is a tough time to ask for dollars from businesses and municipalities and we try to only ask for what is absolutely needed to
fund our programs. We are always looking for additional partners through private donations, our business partnership program,
and our 1% for Trails program. We believe the more impactful projects we can execute on the ground, the more the potential for
partnerships to increase.
ADDITIONAL INFORMATION
September 21, 2021 - Page 230 of 340
Are there any other things you'd like to share with Council and staff that are not included in the application?
Adopt A Trail 2020 Stats
Miles of corridor cleared 163
Trees removed 170
Drains cleaned 567
Feet of trail restored 15,953
Pounds of trash removed 128
Closed social trails 71
Total volunteers 750
Volunteer Days on Trail 137
Total volunteer hours 2,647
Trail Ambassador 2020
Total hours volunteered 387
Total Volunteers 327
Total people contacted 448
Statistics captured on cameras
Knob Hill
55 people seen on closed trail
135 wild animals seen on closed trail/
7 dogs seen on closed trail
Everkrisp
59 people seen on closed trail
42 wild animals seen on closed trail
7 dogs seen on closed trail
North Trail
204 people seen on closed trail
83 wild animals seen on closed trail
16 dogs seen on closed trail
Minturn Bike Park
Free and open to the public bike park that accommodates all ages, demographics, and ability levels.
Specifically built for kids and families
VVMTA spent $80,000 from own reserves to build Phase 1A and 2A in 2020. Additional funding was received from business/public
donations ($50k) and the Town of Minturn ($47k). In-kind donations far exceeded $400,000.
Bike Park is seeing average of 1,113 rides per day since opening on August 29, 2020
Economic driver for not only Minturn but for Vail and our surrounding communities
Advocacy, Committees, and Involvement:
In addition to these programs and projects, the VVMTA is actively involved in community efforts such as East Vail trail
planning/committee and the Community Wildlife Roundtable including the Education/Outreach, Habitat Management, Funding,
and Recreation committees.
REQUIRED ATTACHMENTS
Organization rosters naming all officers, board of directors and respective positions as relevant
VVMTA Board of Directors List.pdf
If you received Council funding for 2021, please upload a document recapping the use of prior year Council funds
VVMTA TOV Recap Presentation.pdf
OPTIONAL ATTACHMENTS
September 21, 2021 - Page 231 of 340
List any URLs where additional information can be found, including photos, videos or other content relevant to
your application.
https://www.vvmta.org/
https://www.vaildaily.com/news/6-person-trails-crew-will-work-in-eagle-county-this-summer-thanks-to-a-6-figure-grant-from-goco/
https://www.youtube.com/watch?v=sUIz2l0m7Ug
https://www.vaildaily.com/news/minturn-bike-park-grand-opening-celebrates-incredible-story-behind-the-effort/
https://www.vvmta.org/adoptatrailteams/
https://www.vvmta.org/adoptatrail/
https://www.vvmta.org/wildlifetrailambassadors/
https://www.vailmag.com/news-and-profiles/2020/07/who-will-save-this-animal
https://www.youtube.com/watch?time_continue=4&v=IYm99GzLH_k
https://trailrunner.com/trail-news/how-one-county-in-colorado-is-elevating-the-standard-for-trail-love/
https://www.vaildaily.com/news/adopt-a-trail-ambassador-program-seeks-volunteers-to-build-public-awareness-about-wildlife/
https://www.vaildaily.com/news/vail-valley-trail-stewardship-group-starts-season-with-new-name-executive-director/
https://www.vaildaily.com/entertainment/adopt-a-trail-program-expands-adds-ambassadors-education-programs/
https://www.vaildaily.com/entertainment/trail-ambassador-program-a-new-effort-designed-to-enforce-closures-now-recruiting-
volunteers/
https://www.facebook.com/ecadoptatrail/
https://www.facebook.com/ecadoptatrail/videos/305417680056187/
https://www.highfivemedia.org/show/wildlife-closures?
fbclid=IwAR1737Lmt1SR3xAIwJWHJm8T3qovrKf50zW8pCERfcZke15JrApNMGkSQrM
https://www.instagram.com/ecadoptatrail/
Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding
VVMTA Annual Report FINAL 2020.pdf
Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding
GOCO Resilient Communitieis Grant Application _ ECO Open Space & VVMTA _ FINAL.pdf
Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding
2020 AAT Seasonal Report.pdf
We encourage questions about the Council application to be sent via email to Martha Anderson - manderson@vailgov.com. Phone calls for further
discussion can be scheduled over email as well.
--->The "Save Draft" button below allows you to save your application and
come back to work on it again.
---> Your application has not been formally submitted until you navigate to
the Menu page and click "Submit Request". You will receive a confirmation
email once your application has been submitted.<---
Linked Form
ernest@vvmta.org
Submission Date
06/29/2021
Submission Date
06/29/2021
2022 Annual Contribution: File Attachments
If applicable, please attach current State Department of Revenue Certificate with this application.
Cert of Good Standing 12.1.20.pdf
Please upload course syllabus, class descriptions or program details.
VVMTA Annual Report FINAL 2020.pdf
Please upload event/program/organization budget.
VVMTA 2021 Budget _ 6.15.21.pdf
September 21, 2021 - Page 232 of 340
Organization rosters naming all officers, board of directors and respective positions as relevant
VVMTA Board of Directors List.pdf
If you received Council funding for 2021, please upload a document recapping the use of prior year Council funds
VVMTA TOV Recap Presentation.pdf
Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding
VVMTA Annual Report FINAL 2020.pdf
Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding
GOCO Resilient Communitieis Grant Application _ ECO Open Space & VVMTA _ FINAL.pdf
Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding
2020 AAT Seasonal Report.pdf
September 21, 2021 - Page 233 of 340
2022 Annual Contribution: Friends of Mountain Rescue (FMR) in Support of Vail Mountain
Rescue Group (VMRG) 1) Swiftwater tr...
Town of Vail 2022 Annual Council Contribution Request
CONTRIBUTION POLICY
All contribution requests received by the Town of Vail will be processed in the following manner:
A. All requests must be submitted electronically. Incomplete applications and supplemental information will not be accepted. THE
TOWN COUNCIL WILL ONLY BE GIVEN YOUR COMPLETED APPLICATION FORMS. NO SUPPLEMENTAL INFORMATION WILL BE GIVEN
TO THE TOWN COUNCIL.
B. All applications for annual funding shall be completed and submitted by June 30th by 5:00 P.M.
C. The Town Council will evaluate the various proposals based on their direct benefit to the entire community of Vail, fulfillment of
the Town’s mission, and how this contribution will affect our resort community’s future health. The Town Council’s mission
statement reads: In order to be the premier international mountain resort community, we’re committed to growing a vibrant,
diverse economy and community, providing our citizens and guests with exceptional services and an abundance of recreational,
cultural and educational opportunities.
DISCLOSURE TO ALL APPLICANTS:
1. No money will be disbursed until March 1st, 2022.
2. Because of uncertainty of revenue estimates, please note the following possibilities:
a) Contribution funding may be reduced based on 2022 revenues.
b) The Town of Vail may choose to disburse funding in quarterly installments throughout 2022.
Special event funding will follow the CSE’s guideline of payment in thirds pending completion of CSE and Town of Vail
permitting requirements.
3. Notification of awards will be sent after the Council approves the final budget in December.
GENERAL INSTRUCTIONS:
All applications must be submitted by June 30th by 5:00 P.M. Any application received after that date will not be considered. Please complete all
fields in this application. No hard copies are accepted.
Email contact
jenniferholzworth@gmail.com
What is the name of your organization?
Friends of Mountain Rescue (FMR) in Support of Vail Mountain Rescue Group (VMRG)
What category of funding are you applying for? (See definitions at www.vailgov.com/departments/finance/grant-
process)
Services
Type of Funding Requested
Cash Funding Only
Amount of Cash Contribution Requested
$9,100
What is the name of your event or program?
1) Swiftwater training (technical river rescue) during Summer 2022, and 2) a new whitewater raft.
Is this a new event or program?
Yes
Will you also apply for 2022 funding from the CSE?
No
Name of person completing the application
Jennifer Holzworth
September 21, 2021 - Page 234 of 340
Title of person completing the application
Board Member in Charge of Fundraising
Provide name of person or entity to whom the funding check will be cut.
Friends of Mountain Rescue
Mailing Address Street
P.O. Box 1094
City
Edwards
State
Colorado
Zip Code
81632
Telephone number
919-933-2999
Email address
jenniferholzworth@gmail.com
Event/program and/or organization website
vailmountainrescue.org
Number of years organization has been in business
14
Organization's Mission Statement
Friends of Mountain Rescue was established to raise and manage money to ensure that VMRG has the resources to maintain a
highly trained and equipped search and rescue function.
Vail Mountain Rescue Group exists to save lives by providing backcountry search and rescue, as well as public education on
backcountry safety. The group is responsible for all search and rescue operations in the unincorporated areas of Eagle County.
Organization's Tax Status
Non-Profit (501C-3)
If applicable, please attach current State Department of Revenue Certificate with this application.
EVENT/PROGRAM DESCRIPTION
Is this a new or existing event/program in Vail?
New
How does your request support item 1C of the Contribution Policy (See above)
VMRG's search and rescue capability meets the Town of Vail's mission of providing citizens and guests with exceptional services
and an abundance of recreational opportunities.
Swiftwater and river rescues are a reality in Vail and Eagle County. VMRG gets “called-out” on river rescues each year along with
other County First Responders. Each year varies but our recent numbers are: 2018 - 14, 2019 - 5, 2020 - 15, 2021 - 2. These
missions range in locations from the Upper and Lower Colorado River, the Eagle River, and Gore Creek. These types of missions
require technical skills and recurring training to successfully execute in a safe manner.
VMRG’s most significant swiftwater mission in the recent past occurred in June 2020 when a 3-year-old boy went missing in the
Eagle River in the town of Eagle. This mission spanned multiple operational periods and the VMRG river team searched for over
1600+ hours in and on the banks of the river. This mission pulled together all of the tactics, techniques, and procedures of
swiftwater rescue. Sadly, the missing boy was recovered east of Dotsero in July 2020.
September 21, 2021 - Page 235 of 340
Please provide a detailed description of the event/program and its activities.
1) Swiftwater Rescue Technician Advanced Course. Three days of intensive swiftwater (river) rescue techniques and principles at
an advanced level.
The Swiftwater Rescue Technician Advanced course, has students build on the foundational skills learned in a swiftwater rescue
basic course, and students learn techniques that shift from self-rescue to victim rescue. Each day will be a combination of
lectures, demonstrations and discussions, along with practical hands-on field sessions in our local rivers. Participants can expect
a dynamic training environment that fosters improved decision-making, as well as development of fundamental tactile skills.
Course topics may include:
• scene safety and management
• on scene communications
• advanced swimming techniques
• advanced river hydrology and features
• integration of rope systems and mechanical advantage
• advanced low light and night searching
• “go” rescues and swimming with victims
• non-motorized boat operation
• highline systems with midpoint lower and raise
• addressing complex situations in the swiftwater environment
The above list is not exhaustive. Specific techniques and topics covered are influenced by the overall participant mix and their
interests. Each Mather Rescue seminar or workshop is a custom experience.
2) Whitewater raft. VMRG is in need of a new whitewater raft to execute our on-river rescues and to conduct river searches. The
ideal size is approximately 14 feet and can be used with paddlers or an oar frame. Several companies make rafts that meet the
team’s needs for durability and performance at a fair price point. A final decision would be made upon grant award.
If any of the event/program takes place outside of the Town of Vail, please explain where the event will take place
and why.
The training will take place within the Town of Vail.
EVENT/PROGRAM INFORMATION
Brand Fit: How will your event or program support the mission and vision of the Vail Town Council?
Swiftwater and river rescues are a reality in Vail and Eagle County. VMRG gets “called-out” on river rescues each year along with
other County First Responders. Each year varies but our recent numbers are: 2018 - 14, 2019 - 5, 2020 - 15, 2021 - 2. These
missions range in locations from the Upper and Lower Colorado River, the Eagle River, and Gore Creek. These types of missions
require technical skills and recurring training to successfully execute in a safe manner.
VMRG internally trains on these specialized skillsets during the spring and summer as water levels allow; however, outside
experts, such as Mather Rescue, provide valuable insight and an independent evaluation of team and individual skill competency.
The instructors fill in knowledge gaps and keep the team focused on safe, effective swiftwater techniques and procedures. This
allows our team to move forward in the very technical river rescue skillsets.
VMRG also understands the importance of working closely with other agencies, and invites Vail Fire to send participants to the
class. VMRG will hold two slots in the training class for interested participants who meet the prerequisite qualifications (basic
swiftwater rescue training). This gives VMRG and Vail Fire the opportunity for technical crosstalk and sets the stage for more
effective future mission execution involving the two organizations. The classroom training and field exercises will be in Eagle
County based on river water levels at the time of the class. During past swiftwater trainings, Donovan Pavilion and Gore Creek
were used as primary locations.
VMRG primarily uses a 15+ year-old (end-of-life) NRS 14’ whitewater raft for it’s on-river rescue activities. The NRS raft has met
our team’s needs for swiftwater rescue well but it no longer stays inflated and is showing considerable signs of wear. VMRG
needs to replace it prior to a field failure with the raft.
Brand Fit: How will your event or program support the Vail brand identity?
VMRG's search and rescue capability supports the Town of Vail's brand identity in that it provides a safety net for residents and
visitors. It allows them to enjoy the bountiful recreational and cultural opportunities that are available and experience a quality of
life that provides alpine living at its best.
September 21, 2021 - Page 236 of 340
Community Enrichment: How will your event/program attract target markets of both visitors and community
members?
Not applicable.
Growth Potential: How will the event/program deliver fresh content? (Fresh content means new programming,
entertainers, adding additional days and activities.)
Not applicable.
Growth Potential: How will the event/program promote an atmosphere of vitality, fun and celebration?
Not applicable.
Growth Potential: How will the event or program achieve recognition and drive participation?
Not applicable.
Potential: How will the event or program enhance Leadership Skills: locally, nationally and internationally?
Not applicable.
Community Enrichment: What is the lasting community involvement opportunity and/or lasting community benefit
of the event or program?
Swiftwater and river rescues are a reality in Vail and Eagle County. VMRG gets “called-out” on river rescues each year along with
other County First Responders. Each year varies but our recent numbers are: 2018 - 14, 2019 - 5, 2020 - 15, 2021 - 2. These
missions range in locations from the Upper and Lower Colorado River, the Eagle River, and Gore Creek. These types of missions
require technical skills and recurring training to successfully execute in a safe manner.
How will the event or program leverage media and attract donor and sponsorship support?
Not applicable.
Please upload course syllabus, class descriptions or program details.
Swiftwater Course Description.docx
BUDGET
Please provide a detailed estimated event/program budget, including anticipated revenues and expenses.
Are your books audited?
No
Describe how you will use the funds requested?
VMRG requests funding from the Town of Vail to provide: 1) Swiftwater training (technical river rescue) during Summer 2022, and
2) a new whitewater raft. The training will cover 12 participants in the May/June timeframe at a cost of $395 x 12 participants for
a total of $4,290. Additionally, VMRG will hold two slots in the class for qualified and interested Vail Fire participants. The raft
replaces a 15-year-old boat that VMRG currently uses for local river rescues at a cost of $4,900.
Please upload event/program/organization budget.
2022 TOV Budget.pdf
Who currently funds the event/program?
Funding in the past has come from General Funds.
Who currently funds your organization?
Funding comes from donations and in-kind assistance. Donations come from many organizations including businesses and
governments in addition to many individuals and foundations. A detailed list is available if requested. Signi!cant In-Kind donations
come from Eagle County Sheri" Department, Ambulance District and High Altitude Aviation Training Center in Gypsum (HAATS).
There is no charge to those who are rescued. All costs are covered by the fundraising e"orts of FMR and VMRG. It is universally
believed that such charges would in some cases discourage a victim from calling for help until it is too late. This is consistent with
the policies of the National Search and Rescue Association (NASAR), of which VMRG is a member. Many persons rescued do make
donations to support VMRG moving forward. Insigni!cant funding comes from State !shing and hunting licenses or CORSAR card
purchases. Those revenues are allocated to county sheri"s for extraordinary search and rescue costs, not for regular operating
expenses.
What percentage % of the total event budget is being requested to fund?
100
September 21, 2021 - Page 237 of 340
If the event/program is not funded at full request, how will the event change with a lower funding allocation?
Without full funding, it may not be possible to conduct the full training this year. Potentially fewer VMRG members would be able
to be trained or other programs would be forfeited.
Should the Council decide not to support this event/program at all, will it still occur?
Yes
Do you intend to host the event or program in Vail beyond 2022?
No
MARKETING
Audience: Who is your audience? (You may choose more than one.)
First time visitors, Returning guests, Primary and Second Homeowners, Local residents
SPONSORSHIPS & PARTNERSHIPS
1. What is the dollar $ amount of sponsorships and/or partnerships from other sources reflected in the
event/program budget?
$0
1a. What is the dollar $ amount of in-kind services or items provided from sponsors or partners?
$0
2. Please list your confirmed sponsors or partners.
Not applicable.
3. Please explain the potential for additional sponsorships or partners.
We are not currently requesting funding for this event from other sponsors or partners.
ADDITIONAL INFORMATION
Are there any other things you'd like to share with Council and staff that are not included in the application?
VMRG members frequently put their safety at risk while performing rescues. This training will provide the skills needed to protect
themselves while assisting lost and/or injured parties.
REQUIRED ATTACHMENTS
Organization rosters naming all officers, board of directors and respective positions as relevant
FMR Board of Directors.docx
If you received Council funding for 2021, please upload a document recapping the use of prior year Council funds
2021 TOV Funding.docx
OPTIONAL ATTACHMENTS
List any URLs where additional information can be found, including photos, videos or other content relevant to
your application.
VMRG website: https://vailmountainrescue.org
Rescue videos: https://vailmountainrescue.org/videos/
Facebook: https://www.facebook.com/VailMountainRescueGroup/
Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding
Photos of Previous Rescues.docx
Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding
2020 Mission Summary.docx
Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding
We encourage questions about the Council application to be sent via email to Martha Anderson - manderson@vailgov.com. Phone calls for further
discussion can be scheduled over email as well.
September 21, 2021 - Page 238 of 340
--->The "Save Draft" button below allows you to save your application and
come back to work on it again.
---> Your application has not been formally submitted until you navigate to
the Menu page and click "Submit Request". You will receive a confirmation
email once your application has been submitted.<---
Linked Form
jenniferholzworth@gmail.com
Submission Date
Submission Date
06/29/2021
2022 Annual Contribution: File Attachments
Please upload course syllabus, class descriptions or program details.
Swiftwater Course Description.docx
Please upload event/program/organization budget.
2022 TOV Budget.pdf
Organization rosters naming all officers, board of directors and respective positions as relevant
FMR Board of Directors.docx
If you received Council funding for 2021, please upload a document recapping the use of prior year Council funds
2021 TOV Funding.docx
Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding
Photos of Previous Rescues.docx
Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding
2020 Mission Summary.docx
September 21, 2021 - Page 239 of 340
2022 Annual Contribution: Bright Future Foundation for Eagle County Making Futures Bright
for survivors of domestic violenc...
Town of Vail 2022 Annual Council Contribution Request
CONTRIBUTION POLICY
All contribution requests received by the Town of Vail will be processed in the following manner:
A. All requests must be submitted electronically. Incomplete applications and supplemental information will not be accepted. THE
TOWN COUNCIL WILL ONLY BE GIVEN YOUR COMPLETED APPLICATION FORMS. NO SUPPLEMENTAL INFORMATION WILL BE GIVEN
TO THE TOWN COUNCIL.
B. All applications for annual funding shall be completed and submitted by June 30th by 5:00 P.M.
C. The Town Council will evaluate the various proposals based on their direct benefit to the entire community of Vail, fulfillment of
the Town’s mission, and how this contribution will affect our resort community’s future health. The Town Council’s mission
statement reads: In order to be the premier international mountain resort community, we’re committed to growing a vibrant,
diverse economy and community, providing our citizens and guests with exceptional services and an abundance of recreational,
cultural and educational opportunities.
DISCLOSURE TO ALL APPLICANTS:
1. No money will be disbursed until March 1st, 2022.
2. Because of uncertainty of revenue estimates, please note the following possibilities:
a) Contribution funding may be reduced based on 2022 revenues.
b) The Town of Vail may choose to disburse funding in quarterly installments throughout 2022.
Special event funding will follow the CSE’s guideline of payment in thirds pending completion of CSE and Town of Vail
permitting requirements.
3. Notification of awards will be sent after the Council approves the final budget in December.
GENERAL INSTRUCTIONS:
All applications must be submitted by June 30th by 5:00 P.M. Any application received after that date will not be considered. Please complete all
fields in this application. No hard copies are accepted.
Email contact
sheri@mybrightfuture.org
What is the name of your organization?
Bright Future Foundation for Eagle County
What category of funding are you applying for? (See definitions at www.vailgov.com/departments/finance/grant-
process)
Services
Type of Funding Requested
Cash Funding Only
Amount of Cash Contribution Requested
$20,000
What is the name of your event or program?
Making Futures Bright for survivors of domestic violence, sexual assault, stalking and trafficking.
Is this a new event or program?
No
How much funding did you receive from the Town of Vail for 2021? (Please include total funding you received from
the CSE and Town Council)
$40,000
Will you also apply for 2022 funding from the CSE?
No
September 21, 2021 - Page 240 of 340
Name of person completing the application
Sheri Mintz
Title of person completing the application
Chief Executive Officer
Provide name of person or entity to whom the funding check will be cut.
Bright Future Foundation
Mailing Address Street
PO Box 2558
City
Avon
State
Colorado
Zip Code
81620
Telephone number
9707637203
Email address
sheri@mybrightfuture.org
Event/program and/or organization website
www.mybrightfuture.org
Number of years organization has been in business
38
Organization's Mission Statement
Making Futures Bright: Changing lives affected by domestic violence nd sexual abuse.
Organization's Tax Status
Non-Profit (501C-3)
If applicable, please attach current State Department of Revenue Certificate with this application.
EVENT/PROGRAM DESCRIPTION
Is this a new or existing event/program in Vail?
Existing
How many years has the event or program been produced in Vail?
38
September 21, 2021 - Page 241 of 340
How does your request support item 1C of the Contribution Policy (See above)
In alignment with the Town of Vail, Bright Future Foundation is committed to the health and safety of our resort community.
Domestic violence is prevalent in every community and affects all persons regardless of age, socioeconomic status, sexual
orientation, gender, race, religion or nationality. According to the National Coalition Against Domestic Violence, nearly 20 people
per minute are physically abused by an intimate partner in the United States. This equates to more than 10 million men and
women each year. 1 in 5 women and 1 in 59 men is raped during his or her lifetime. Eagle County experiences a high Incidence of
domestic violence and sexual assault. In 2020, Colorado courts documented 162 filings for domestic violence and 46 filings for
harassment (Colorado Courts Judicial Branch). In addition, there were 62 incidents of non-consensual sex offenses registered by
the law enforcement agencies within our community in 2019 (Colorado Crime Statistics, 2019).
Bright Future Foundation has had the honor of providing compassionate, professional services for victims of violence and their
families for over 35 years. Our mission is "Making Futures Bright: changing lives impacted by domestic violence and sexual
assault." As Eagle County's only community-based victim service agency, Bright Future aspires to break the generational cycle of
violence and create a pathway to safety and security through the provision of holistic-based programs. We accomplish our
mission by employing proactive and culturally-sensitive services including: a 24/7 crisis hotline, emergency shelter (presently the
Freedom Ranch Safehouse), Rapid ReHousing and housing stabilization services, advocacy, case management, trauma-informed
counseling, legal services, youth advocacy and mentorship, youth violence prevention and community consultation and
education.
Please describe the location(s) of the event or program in previous years.
In January, 2002 Bright Future entered into a lease agreement with the Eagle County Board of County Commissioners to occupy
the property known as Freedom Ranch for the purpose of sheltering families fleeing domestic violence and sexual abuse. The rent
was $1 per year. In December, 2013 the lease agreement was amended to a five-year maximum length due to the proximity of
the shelter to airport operations. The Federal Aviation Association determined that the property can no longer be used for non-
aeronomic purposes. Bright Future was advised that it would be necessary to find a new home for our emergency housing.
In August, 2017, a Bright Future board committee was formed and a capital campaign launched to create the BrightHouse, an
emergency housing facility to provide safety and security for Individuals and families fleeing abusive situations. The BrightHouse
will create a welcoming, sustainable, trauma-informed environment empowering to all survivors, their children and pets as they
embark on their unique path to self-sufficiency.
Our team is utilizing best-practice design strategies for domestic violence emergency housing as set forth by Building Dignity
(www.buildingdignity.wscadv.org), a project of the Washington State Coalition Against Domestic Violence. In all design aspects,
Building Dignity emphasizes the concepts of empowerment, security, re-connectedness, positive parenting and harmony. Plans
for the BrightHouse feature six efficiency type units that allow for individual and family privacy but also include a congregate
kitchen and common living area allowing for community connection.
Other notable features of the BrightHouse include gardens, housing for pets, and safe and secure outdoor play areas that
promote well-being. Additionally, the main level will have advocacy, counseling, meeting and training rooms so that residents can
easily access all of Bright Future's services.
In October 2019, the Bright Future Board of Directors approved the purchase of property at 245 Crestwood Drive in Gypsum,
Colorado. The property Is .63 acres and is located near the bus route and Gypsum Recreation Center as well as the elementary,
middle and high schools. The proposed structure will be 5900 square feet of mixed commercial and residential use. Our Board has
assembled a design/build team and has, to date, raised near ninety percent of our financial goal of $3,500,000.00. Town of Vail
contributed $50,000 toward this effort.
September 21, 2021 - Page 242 of 340
Please provide a detailed description of the event/program and its activities.
Bright Future Foundation offers holistic services designed to meet the diverse needs of survivors. Our four quintessential
programs are: Advocates Ensuring Freedom, the BrightHouse, Rapid ReHousing, and Youth Violence Prevention Services.
Advocates Ensuring Freedom provides essential crisis intervention and long-term healing services for survivors of violence.
Advocates Ensuring Freedom offers the following supports: 24/7 crisis hotline, advocacy/case management services, Ensuring
Freedom Housing Program, legal advocacy and representation and trauma-focused behavioral health services. Our 24/Hour Crisis
Hotline is often the first step survivors make towards changing their lives. Our crisis hotline serves as a confidential safety net for
individuals in the community to call for support in English and Spanish. The hotline operates 24 hours per day, 7 days a week, 365
days a year and is staffed by trained staff and volunteers. Bright Future Foundation responds to over 400 hotline calls each year.
Volunteers contribute 6,000 hours annually to sustain our crisis hotline. Bright Future Foundation’s bilingual advocate/case
managers are the foundation of all the work we do for survivors in the community. New clients are assigned an advocate/case
manager who works in partnership with survivors to assess immediate needs, outline short-, mid-, and long-term goals, facilitate
access to community resources and develop skills for safety and self-sufficiency. Our advocates utilize a survivor-driven approach
which builds upon individual strengths and support systems, while also working to enhance personal support through guided
community-based referrals and resources. Victims of violence and their families often have a constellation of complex needs
which require assistance and intervention that go beyond traditional service provision parameters. Our model offers crucial
professional services under the umbrella of one organization. The design is survivor-centered, survivor-driven and prevents the re-
traumatization that can occur when victims are referred to outside agencies for vital services and forced to recount their story
with each service request.
Ensuring Freedom offers survivor-driven flexible housing stabilization services for survivors. This evidenced-based Domestic
Violence Housing First Program focuses on identifying and obtaining stable housing as quickly as possible for victims, while also
providing financial assistance and the holistic supportive services necessary to rebuild their lives. The core of components of
Ensuring Freedom are housing stabilization, flexible financial assistance, survivor-driven mobile advocacy and comprehensive
case management services. Bright Future Foundation employs a specific yet flexible criteria for distribution of funds through the
program. Bright Future Foundation assists over 125 survivors each year in Ensuring Freedom. Over 85% of the survivors we serve
in our housing programs remain in safe, permanent housing after 12 months.
Finally, legal advocacy and trauma-focused behavioral health services are the most requested services at Bright Future
Foundation. Legal advocacy and representation assist participants who are overwhelmed by complex court and legal
proceedings. Bright Future Foundation’s staff attorney guides them through the maze of the civil and criminal justice system and
provides limited legal representation, primarily focusing on issues of safety. Our staff attorney provided legal advocacy and
consultation for 140 survivors this past year including assisting survivors to obtain civil restraining orders. Trauma-focused
behavioral health services are available for both individuals and families affected by violence, including teens and children.
Services are conducted in both English and Spanish at no cost to the client.
Our new emergency housing facility, the BrightHouse, is a vital component to our crisis response in the community. BrightHouse
is replacing Freedom Ranch Safehouse as the only emergency shelter in Eagle County. As such, the BrightHouse is essential to
the safety and well-being of our community. At the BrightHouse, staff provide safety, security and protection to survivors and
their families who are victims of violence. The BrightHouse creates a welcoming, sustainable, trauma-informed environment for
empowering survivors of all genders, their children and pets as they embark on their unique path to safety and security. The
facility has efficiency apartments and communal space for up to 22 survivors. Additionally, the main level has advocacy,
counseling, meeting and training rooms so that residents can easily access all of Bright Future Foundation’s comprehensive
services.
If any of the event/program takes place outside of the Town of Vail, please explain where the event will take place
and why.
While our emergency housing facility is located in the Town of Gypsum, it will serve all residents and guests in the Eagle River
Valley in need of our services. Referrals for our services come to us through our 24/7 crisis hotline (English/Spanish) or through
law enforcement. Bright Future works in close collaboration with Dwight Henninger and Vail PD to serve residents, guests and
workers in the Town of Vail.
EVENT/PROGRAM INFORMATION
Brand Fit: How will your event or program support the mission and vision of the Vail Town Council?
The service that Bright Future Foundation provides to the community is crucial to the safety and security of many citizens who
assist the Town of Vail to grow a vibrant and diverse community. Annually, between 7 to 9% of those we serve are non-resident
guests. Residents and non residents alike receive exceptional and professional assistance from Bright Future Foundation in times
of great hardship including the emergency housing that BrightHouse will assure. Support of our mission is critical to sustaining a
healthy community.
September 21, 2021 - Page 243 of 340
Brand Fit: How will your event or program support the Vail brand identity?
The prevention, crisis intervention and long-term healing services provided by Bright Future Foundation follow national and
international best-practices for work survivors of violence. As the Town of Vail strives to be the Premier International Mountain
Resort Community, Bright Future Foundation strives to provide a level of service complementary to that vision.
Community Enrichment: How will your event/program attract target markets of both visitors and community
members?
It is imperative that domestic and international visitors to our community enjoy a sense of safety and security during their stay.
Anyone can be a victim of domestic violence or sexual assault.
There is NO "typical victim." Victims of domestic violence and sexual assault comes from all walks of life, varying age groups, all
backgrounds, all communities, all education levels, all economic levels, all cultures, all ethnicities, all religions, all abilities, and all
lifestyles.
Victims of domestic violence and sexual assault do not bring violence upon themselves, they do not always lack self-confidence,
nor are they just as abusive as the abuser. Violence in relationships occurs when one person feels entitled to power and control
over their partner and chooses to use abuse to gain and maintain that control. In relationships where domestic violence exists,
violence is not equal. Even if the victim fights back or instigates violence in an effort to diffuse a situation. There is always one
person who is the primary, constant source of power, control, and abuse in the relationship.
Growth Potential: How will the event/program deliver fresh content? (Fresh content means new programming,
entertainers, adding additional days and activities.)
At Bright Future Foundation, we endeavor to not only stay current will best practice models but to push the envelope of our work
to be on the forefront of creating emerging best practices. We have twice been recognized by the Vail Valley Partnership as
nonprofit of the year and also by Vail Resorts as the 2018 EpicPromise Impact award winner for our innovative work with at-risk
youth.
Additionally, the BrightHouse Emergency Housing is being recognized a a model for trauma-informed design for sheltering.
Growth Potential: How will the event/program promote an atmosphere of vitality, fun and celebration?
N/A
Growth Potential: How will the event or program achieve recognition and drive participation?
N/A
Potential: How will the event or program enhance Leadership Skills: locally, nationally and internationally?
Bright Future Foundation promotes leadership development within all levels of the organization beginning with our board of
directors, our staff team and certainly with both the adult and youth that we serve. We have staff team members who are Vail
residents who are being supported and nurtured by Bright Future Foundation in their efforts to attain advanced educational
pursuits. Our youth violence prevention programing specifically promotes the development of strong healthy leaders. In the
2020/2021 school year we will provide programming at Homestake Peak, Red Sandstone and VSSA, thus positively influencing
future leadership in the Vail community.
Community Enrichment: What is the lasting community involvement opportunity and/or lasting community benefit
of the event or program?
Volunteers are crucial to the work of our organization and many volunteers hail from the Town of Vail. In 2019, 224 volunteers
contributed approximately 18,000 hours of service. Bright Future Foundation relies on volunteers to staff our 24/7 Crisis Hotline
(English & Spanish), which provides direct crisis support and intervention to victims of domestic violence and sexual assault. All
hotline volunteers complete a forty-hour advocacy training, which focuses on dynamics of abuse, domestic violence and sexual
assault as well as information regarding community resources.
Bright Future continuously recruits hotline volunteers and trains at least 10 new volunteers and staff each year to ensure
complete hotline coverage. Additional volunteers are directly involved with youth mentorship through our Buddy Mentors
Program. Volunteer senior buddies make a difference in the lives of local youth by serving as consistent and caring adult mentor.
Volunteers will also assist with the BrightHouse management, facility upkeep, and supportive services.
How will the event or program leverage media and attract donor and sponsorship support?
N/A
Please upload course syllabus, class descriptions or program details.
BFF Impact Report print.pdf
BUDGET
Please provide a detailed estimated event/program budget, including anticipated revenues and expenses.
September 21, 2021 - Page 244 of 340
Are your books audited?
Yes
Describe how you will use the funds requested?
Funding will be used for for program expenses related to our core client services.
Please upload event/program/organization budget.
2021 Adopted Budget.xls
Who currently funds the event/program?
Bright Future Foundation has a healthy mix of individual and corporate donors, government funders, community and foundation
grants and special events income. Please see budget for listing of funders.
Who currently funds your organization?
same as above
What percentage % of the total event budget is being requested to fund?
2
If the event/program is not funded at full request, how will the event change with a lower funding allocation?
It will not change.
Should the Council decide not to support this event/program at all, will it still occur?
Yes
Do you intend to host the event or program in Vail beyond 2022?
Yes
MARKETING
Audience: Who is your audience? (You may choose more than one.)
First time visitors, Returning guests, Primary and Second Homeowners, Local residents
SPONSORSHIPS & PARTNERSHIPS
1. What is the dollar $ amount of sponsorships and/or partnerships from other sources reflected in the
event/program budget?
$1,816,000
1a. What is the dollar $ amount of in-kind services or items provided from sponsors or partners?
$200,000
2. Please list your confirmed sponsors or partners.
DVP- State of Colorado
VOCA - State of Colorado
VALE- 5th Judicial District
Colorado Coalition for the Homeless
Sexual Violence Prevention Program -CDPHE
Health Resources and Services Administration
Family Violence Justice Fund
Eagle Valley Behavioral Health
Eagle County Government
Vail Valley Cares
McGowen Fund
AV Hunter Trust
United Way
Colorado Health Foundation
Rocky Mountain Health Foundation
Town of Avon
3. Please explain the potential for additional sponsorships or partners.
We are always seeking new donors who share a passion and commitment to our work.
ADDITIONAL INFORMATION
September 21, 2021 - Page 245 of 340
Are there any other things you'd like to share with Council and staff that are not included in the application?
On behalf of our board, staff and most importantly, the families we serve, thank you for consideration of our request.
REQUIRED ATTACHMENTS
Organization rosters naming all officers, board of directors and respective positions as relevant
2021 Board Members.docx
If you received Council funding for 2021, please upload a document recapping the use of prior year Council funds
Town of Vail Report 12-20.docx
OPTIONAL ATTACHMENTS
List any URLs where additional information can be found, including photos, videos or other content relevant to your
application.
www.mybrightfuture.org
Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding
Making Futures Bright for local families_Vail Daily_Advertorial.docx
Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding
Its No Secret _ New Safehouse 1 pager for print.docx
Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding
We encourage questions about the Council application to be sent via email to Martha Anderson - manderson@vailgov.com. Phone calls for further
discussion can be scheduled over email as well.
--->The "Save Draft" button below allows you to save your application and
come back to work on it again.
---> Your application has not been formally submitted until you navigate to
the Menu page and click "Submit Request". You will receive a confirmation
email once your application has been submitted.<---
Linked Form
sheri@mybrightfuture.org
Submission Date
06/23/2021
Submission Date
06/23/2021
2022 Annual Contribution: File Attachments
Please upload course syllabus, class descriptions or program details.
BFF Impact Report print.pdf
Please upload event/program/organization budget.
2021 Adopted Budget.xls
Organization rosters naming all officers, board of directors and respective positions as relevant
2021 Board Members.docx
If you received Council funding for 2021, please upload a document recapping the use of prior year Council funds
Town of Vail Report 12-20.docx
Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding
Making Futures Bright for local families_Vail Daily_Advertorial.docx
Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding
September 21, 2021 - Page 246 of 340
2022 Annual Contribution: Eagle Valley Community Foundation The Community Market and
MIRA
Town of Vail 2022 Annual Council Contribution Request
CONTRIBUTION POLICY
All contribution requests received by the Town of Vail will be processed in the following manner:
A. All requests must be submitted electronically. Incomplete applications and supplemental information will not be accepted. THE
TOWN COUNCIL WILL ONLY BE GIVEN YOUR COMPLETED APPLICATION FORMS. NO SUPPLEMENTAL INFORMATION WILL BE GIVEN
TO THE TOWN COUNCIL.
B. All applications for annual funding shall be completed and submitted by June 30th by 5:00 P.M.
C. The Town Council will evaluate the various proposals based on their direct benefit to the entire community of Vail, fulfillment of
the Town’s mission, and how this contribution will affect our resort community’s future health. The Town Council’s mission
statement reads: In order to be the premier international mountain resort community, we’re committed to growing a vibrant,
diverse economy and community, providing our citizens and guests with exceptional services and an abundance of recreational,
cultural and educational opportunities.
DISCLOSURE TO ALL APPLICANTS:
1. No money will be disbursed until March 1st, 2022.
2. Because of uncertainty of revenue estimates, please note the following possibilities:
a) Contribution funding may be reduced based on 2022 revenues.
b) The Town of Vail may choose to disburse funding in quarterly installments throughout 2022.
Special event funding will follow the CSE’s guideline of payment in thirds pending completion of CSE and Town of Vail
permitting requirements.
3. Notification of awards will be sent after the Council approves the final budget in December.
GENERAL INSTRUCTIONS:
All applications must be submitted by June 30th by 5:00 P.M. Any application received after that date will not be considered. Please complete all
fields in this application. No hard copies are accepted.
Email contact
laura@eaglevalleycf.org
What is the name of your organization?
Eagle Valley Community Foundation
What category of funding are you applying for? (See definitions at www.vailgov.com/departments/finance/grant-
process)
Services
Type of Funding Requested
Cash Funding Only
Amount of Cash Contribution Requested
$25,000
What is the name of your event or program?
The Community Market and MIRA
Is this a new event or program?
No
How much funding did you receive from the Town of Vail for 2021? (Please include total funding you received from
the CSE and Town Council)
$65,000
Will you also apply for 2022 funding from the CSE?
No
September 21, 2021 - Page 247 of 340
Name of person completing the application
Laura Hartman
Title of person completing the application
Director of Operations
Provide name of person or entity to whom the funding check will be cut.
Eagle Valley Community Foundation
Mailing Address Street
PO Box 1580
City
Vail
State
Colorado
Zip Code
81658
Telephone number
970-325-3620
Email address
melina@eaglevalleycf.org
Event/program and/or organization website
www.eaglevalleycf.org
Number of years organization has been in business
6
Organization's Mission Statement
EVCF provides access to programs and resources that support wellness, healthier food and other essential needs in our
community while embracing individual dignity and a commitment to sustainability and quality.
Organization's Tax Status
Non-Profit (501C-3)
If applicable, please attach current State Department of Revenue Certificate with this application.
EVCF_CO_REV.
EVENT/PROGRAM DESCRIPTION
Is this a new or existing event/program in Vail?
Existing
How many years has the event or program been produced in Vail?
4
September 21, 2021 - Page 248 of 340
How does your request support item 1C of the Contribution Policy (See above)
EVCF and our two flagship programs- The Community Market and MIRA bus build a healthy community for our entire valley. The
Town of Vail is committed to growing a vibrant, diverse economy and community, providing their citizens and guests with
exceptional services and an abundance of recreational, cultural and educational opportunities. None of this would be possible
without a strong workforce. For so many of our service-sector workers, the high costs of housing and other living expenses make
staying in the Valley year-round a real challenge. The Community Market's free groceries and MIRA's support with accessing
mental health services, utility assistance, and more, make staying the in Vail Valley feasible. As seasonal, tourism-based, service-
driven economy, we were hit hard by the COVID-19 pandemic. The Community Market feed nearly four thousand people per year
for a year to help locals stay local.
In the first five months of 2021, TCM has fed approximately 54,000 individuals (includes duplicates as most customers come in
every week). From April 2020 to April 2021, TCM provided free groceries for 2,100 Town of Vail residents. Each shopper typically
goes home with about seven meals for each member of their household. At TCM, we utilize volunteers, bulk purchasing, and food
rescue to keep costs down. We provide the grocery equivalent of a meal for less than one dollar. A $25,000 annual contribution
from the Town of Vail will help us to ensure that those who live and work in the Town of Vail are better fed, healthier, and more
financially secure.
Please describe the location(s) of the event or program in previous years.
The Community Market's warehouse and original market are in Gypsum. The second market location is in Edwards. We host pop-
up mobile markets across the valley, from Dotsero to Red Cliff. TCM has worked with Vail Resorts to support workers on mountain
with food resources.
The MIRA (Mobile Intercultural Resource Alliance) Bus travels to over 20 locations from Vail to El Jebel. In Vail, MIRA as parked in
town near the Patagonia store to provide a free COVID vaccine clinic during the GoPro Mountain Games. MIRA has attended other
events in the Town of Vail such as Pink Vail.
Please provide a detailed description of the event/program and its activities.
The Community Market is more than a traditional food bank. We provide our customers with an abundance of free, healthy food
without barriers. Our market has two locations and three mobile pop-up sites. We are open six days per week to accomodate the
busy work schedules of Vail Valley residents. We keep our markets stocked with fresh produce, meats, dairy, and shelf stable
goods. Customers aren't asked for income statements or id's. We are open to all without barriers.
The MIRA bus travels the valley, parking where our less advantaged community members live and work. MIRA staff connects
residents to a variety of resources. We partner with over 20 local organizations to offer free cardiovascular checks, mental health
counseling, medicaid and SNAP enrollment, health education, flu and COVID vaccinations, utility and housing assistance, exercise
classes, helmet distribution, carseat safety checks, and so much more!
If any of the event/program takes place outside of the Town of Vail, please explain where the event will take place
and why.
EVCF aims to reach local residents who support our tourism-based economy and often live down valley from the Town where they
work. TCM's main warehouse and market are in Gypsum, open six days per week. Our second TCM location is in Edwards, open
three days per week. Additionally, we host mobile markets three days per week in Dotsero, Eagle, and Avon. The MIRA bus travels
to all towns from Avon to Dotsero 4 days per week. Occasionally, we host mobile markets and MIRA events in the Town of Vail in
conjunction with special events related to health or employee wellness, such as Pink Vail and Vail Resorts on-boarding. Although
so many of our customers work in the Town of Vail, we aim to meet people where they live to provide a more convenient access
to free, healthy, groceries.
EVENT/PROGRAM INFORMATION
Brand Fit: How will your event or program support the mission and vision of the Vail Town Council?
In order to be the premier intermountain resort community with exceptional experiences for guests and citizens, Vail need to
have strong support resources for citizens and workers earning the lowest wages. MIRA and TCM add to a vibrant and diverse
Town that support a healthy lifestyle for people across the income spectrum.
Brand Fit: How will your event or program support the Vail brand identity?
The MIRA Bus fits the Town of Vail brand and look with its wrap and messaging--smiling families, outdoors, blue skies.
The Community Market messaging is inclusive, positive, and upbeat. We prioritize health and dignified individual experiences.
September 21, 2021 - Page 249 of 340
Community Enrichment: How will your event/program attract target markets of both visitors and community
members?
In June of 2021, the MIRA bus partnered with the Town, VVF, and the State of Colorado to provide free COVID-19 vaccines at the
GoPro Mountain Games. Local community members and visitors alike could take advantage of a free, convenient opportunity to
receive a vaccine. This is a great example of providing a service to target markets of both visitors and community members as
everyone was eligible for a vaccine.
Growth Potential: How will the event/program deliver fresh content? (Fresh content means new programming,
entertainers, adding additional days and activities.)
The MIRA bus is constantly innovating. We add new activities every season. This year, we are partnering with the Steadman Clinic
to offer free, fun, exercise demonstrations.
The Community Market has a history of innovation through partnership as well. In May 2020, we partnered with Hovey & Harrison,
Red Maple Catering, Splendido and Vin48 to provide 500 home-cooked meals each week to families in need. We kept restaurant
workers employed and feed hungry families. Our second iteration of the program provided 800 families with gift cards to dine at
one of six down valley restaurants in the Spring of 2021. Again, we supported families, local business, and service workers all at
one.
EVCF brings innovation and collaboration and "fresh content" to all our programs.
Growth Potential: How will the event/program promote an atmosphere of vitality, fun and celebration?
Generally, going to a food bank is not a celebration. We know that when families come to our doors, it is the result of hard times.
At TCM we pride ourselves on offering a dignified experience for all. Our generous donors help. This year, on Mother's Day, a local
second-homeowner reached out. She was not able to become a mother, despite her desire for children. Her heartbreak left her
with gratitude for the many mother's who work tirelessly just to put food on the table. So, she and a few friends got together and
purchased and beautifully wrapped, thoughtful gifts for fifty moms that we distributed through The Community Market on
Mother's Day 2021. What a celebration of life and community!
Growth Potential: How will the event or program achieve recognition and drive participation?
TCM and the MIRA bus have been widely recognized in the community. Both have been recognized in the past three years in Vail
Valley Partnership's Success Awards.
https://www.vaildaily.com/news/community-market-sees-300-increase-in-visitors-during-covid-19-invites-community-to-
contribute-via-donation/
https://www.vaildaily.com/news/local-nonprofit-mira-bus-breaking-down-barriers-to-accessing-covid-19-vaccine-for-roughly-3000-
residents/
https://www.vaildaily.com/news/making-it-count-how-the-community-market-and-mira-are-helping-with-eagle-countys-census-
push/
Potential: How will the event or program enhance Leadership Skills: locally, nationally and internationally?
The MIRA bus and Community Market are building capacity in our community.
Many of our staff started as customers. They were looking for food and other resources for their families. Then, they volunteered
to give back. Eventually, when jobs opened up, they applied and were hired. Now, these community members are some of our
greatest team assets.
MIRA staff have presented at national conferences for human services and mobile clinics. They are contributing to a national body
of knowledge to meet community needs through collaboration.
Community Enrichment: What is the lasting community involvement opportunity and/or lasting community benefit
of the event or program?
MIRA and TCM are community based-initiatives. Providing for the basic needs of the community provides positive, lasting
benefits, especially for young children. Furthermore, we provide a safe, rewarding environment for over 400 volunteers per year.
September 21, 2021 - Page 250 of 340
How will the event or program leverage media and attract donor and sponsorship support?
EVCF has great relationships with our local media. We have been covered regularly by the Vail Daily. The MIRA bus has even been
covered by the Denver Channel. Frequently, local and state politicians come to visit. We have a track record of gathering
community support.
https://www.vaildaily.com/news/michael-bennet-visits-eagle-county-to-discuss-and-witness-local-covid-19-response/
https://www.thedenverchannel.com/news/local-news/eagle-countys-mira-bus-brings-community-services-to-hurting-families
Please upload course syllabus, class descriptions or program details.
EVCF_2020_Annual Report.pdf
BUDGET
Please provide a detailed estimated event/program budget, including anticipated revenues and expenses.
Are your books audited?
No
Describe how you will use the funds requested?
EVCF will use the $25,000 of requested funds to support the general operations of our two programs: The Community Market
(TCM) and MIRA Bus.
The Community Market feeds 2,400 people per week an average of seven meals per person per visit for less than a dollar per
meal. With ten staff and food purchasing, The Community Market operates on about $15,000 per week.
Because of incredible in-kind support, the MIRA bus operates on less than $5,000 per week cash from EVCF.
Please upload event/program/organization budget.
2021 Draft Summary Budget.xlsx
Who currently funds the event/program?
Private donors, grants, government contributions
Who currently funds your organization?
Private donors, grants, government contributions
What percentage % of the total event budget is being requested to fund?
2
If the event/program is not funded at full request, how will the event change with a lower funding allocation?
EVCF's aim to meet the hunger and wellness needs of residents in the Valley. Without support from the Town of Vail and other
local governments, it is financially difficult to keep up with the demand. However, we will still provide our services to the best of
our abilities.
Should the Council decide not to support this event/program at all, will it still occur?
Yes
Do you intend to host the event or program in Vail beyond 2022?
Yes
MARKETING
Audience: Who is your audience? (You may choose more than one.)
Local residents
SPONSORSHIPS & PARTNERSHIPS
1. What is the dollar $ amount of sponsorships and/or partnerships from other sources reflected in the
event/program budget?
$760,000
1a. What is the dollar $ amount of in-kind services or items provided from sponsors or partners?
$550,000
September 21, 2021 - Page 251 of 340
2. Please list your confirmed sponsors or partners.
Eagle County Government, Vail Health Foundation, Delta Dental of Colorado, El Pomar Foundation, Anschutz Family Foundation,
Rocky Mountain Health Foundation, State of Colorado, Town of Avon, Town of Eagle, and many more.
3. Please explain the potential for additional sponsorships or partners.
We always welcome new partners to support TCM and MIRA. Beyond financial support, we welcome partners that help us to
provide more robust services on the bus and increase access to healthy food through the pantry. We always welcome individuals
and groups to volunteer.
ADDITIONAL INFORMATION
Are there any other things you'd like to share with Council and staff that are not included in the application?
REQUIRED ATTACHMENTS
Organization rosters naming all officers, board of directors and respective positions as relevant
EVCF_BoD.pdf
If you received Council funding for 2021, please upload a document recapping the use of prior year Council funds
TOVThank you.pdf
OPTIONAL ATTACHMENTS
List any URLs where additional information can be found, including photos, videos or other content relevant to
your application.
Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding
Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding
Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding
We encourage questions about the Council application to be sent via email to Martha Anderson - manderson@vailgov.com. Phone calls for further
discussion can be scheduled over email as well.
--->The "Save Draft" button below allows you to save your application and
come back to work on it again.
---> Your application has not been formally submitted until you navigate to
the Menu page and click "Submit Request". You will receive a confirmation
email once your application has been submitted.<---
Linked Form
laura@eaglevalleycf.org
Submission Date
06/30/2021
Submission Date
06/30/2021
2022 Annual Contribution: File Attachments
If applicable, please attach current State Department of Revenue Certificate with this application.
EVCF_CO_REV.
Please upload course syllabus, class descriptions or program details.
September 21, 2021 - Page 252 of 340
EVCF_2020_Annual Report.pdf
Please upload event/program/organization budget.
2021 Draft Summary Budget.xlsx
Organization rosters naming all officers, board of directors and respective positions as relevant
EVCF_BoD.pdf
If you received Council funding for 2021, please upload a document recapping the use of prior year Council funds
TOVThank you.pdf
September 21, 2021 - Page 253 of 340
2022 Annual Contribution: Vail Religious Foundation 50th Anniversary Capital Campaign
Town of Vail 2022 Annual Council Contribution Request
CONTRIBUTION POLICY
All contribution requests received by the Town of Vail will be processed in the following manner:
A. All requests must be submitted electronically. Incomplete applications and supplemental information will not be accepted. THE
TOWN COUNCIL WILL ONLY BE GIVEN YOUR COMPLETED APPLICATION FORMS. NO SUPPLEMENTAL INFORMATION WILL BE GIVEN
TO THE TOWN COUNCIL.
B. All applications for annual funding shall be completed and submitted by June 30th by 5:00 P.M.
C. The Town Council will evaluate the various proposals based on their direct benefit to the entire community of Vail, fulfillment of
the Town’s mission, and how this contribution will affect our resort community’s future health. The Town Council’s mission
statement reads: In order to be the premier international mountain resort community, we’re committed to growing a vibrant,
diverse economy and community, providing our citizens and guests with exceptional services and an abundance of recreational,
cultural and educational opportunities.
DISCLOSURE TO ALL APPLICANTS:
1. No money will be disbursed until March 1st, 2022.
2. Because of uncertainty of revenue estimates, please note the following possibilities:
a) Contribution funding may be reduced based on 2022 revenues.
b) The Town of Vail may choose to disburse funding in quarterly installments throughout 2022.
Special event funding will follow the CSE’s guideline of payment in thirds pending completion of CSE and Town of Vail
permitting requirements.
3. Notification of awards will be sent after the Council approves the final budget in December.
GENERAL INSTRUCTIONS:
All applications must be submitted by June 30th by 5:00 P.M. Any application received after that date will not be considered. Please complete all
fields in this application. No hard copies are accepted.
Email contact
katie@ktcconsultingllc.com
What is the name of your organization?
Vail Religious Foundation
What category of funding are you applying for? (See definitions at www.vailgov.com/departments/finance/grant-
process)
Services
Type of Funding Requested
Cash Funding Only
Amount of Cash Contribution Requested
$500,000
What is the name of your event or program?
50th Anniversary Capital Campaign
Is this a new event or program?
Yes
Will you also apply for 2022 funding from the CSE?
No
Name of person completing the application
Kathryn M. Campbell
Title of person completing the application
Director of Development & Marketing
September 21, 2021 - Page 254 of 340
Provide name of person or entity to whom the funding check will be cut.
Vail Religious Foundation
Mailing Address Street
19 Vail Road
City
Vail
State
Colorado
Zip Code
81657
Telephone number
970-476-3347
Email address
katie@ktcconsultingllc.com
Event/program and/or organization website
www.vailchapel.com
Number of years organization has been in business
56
Organization's Mission Statement
For over 50 years, the Vail Religious Foundation has welcomed six congregations under one roof at the Vail Interfaith Chapel. We
support and enrich the spiritual life of our community as a center for faith and worship, education, emergency services, support
groups and the arts. We cultivate collaboration through interfaith dialogue, celebrating unity and cherishing diversity as part of
one global human family.
Organization's Tax Status
Non-Profit (501C-3)
If applicable, please attach current State Department of Revenue Certificate with this application.
CO Non Profit and Exemption Status Certs.pdf
EVENT/PROGRAM DESCRIPTION
Is this a new or existing event/program in Vail?
New
September 21, 2021 - Page 255 of 340
How does your request support item 1C of the Contribution Policy (See above)
The original pioneers and founders of Vail saw a vision for our town in 1962, and it required three foundational elements to create
community in Vail: a library, a medical center, and a chapel. The Vail Religious Foundation was formed in 1963 by Mrs. Keith
Brown, Richard Dobson and John Amato to explore the construction of a mountain chapel dedicated to worship and community
service. It was a novel idea in the early 1960s, as the chapel at the Air Force Academy was the only such building in Colorado,
and one of very few in the country - and the Chapel still is one of few chapels of this kind.
After receiving a land grant from Vail Associates, the VRF broke ground in 1968 and the Vail Interfaith Chapel was completed in
November, 1969.
31 year later, the Chapel was renovated with a new roof and new windows, and the adjacent Ministry Building was added. This
enhanced the Chapel’s ability to serve not only B’nai Vail Jewish congregation and several Christian faiths, but the entire
community.
Now, 24 years later after the last renovation, the Chapel serves our entire community not only as the spiritual and religious
center, but as our community center with cultural, educational, personal growth and emergency services offerings. One of the
most important of these community uses is as an aid station and emergency shelter for stranded tourists. It has also hosted 14
Alcoholics Anonymous each week since the early 1970s, and now hosts several additional similar support group meetings and
classes each week. Bravo! Vail calls it home for 12 chamber music concerts and discussions each summer, and it serves the Vail
Symposium, bridge groups, knitting groups, bible studies, meditation, Mahjong and more.
An average 45-50 weddings and religious ceremonies, outside of regular and holiday worship services, are held here annually,
generating $15-20 million in revenue to local business and tax revenue to the Town of Vail.
Over 50,000 people flow through the doors of the Vail Interfaith Chapel each year. As the single spiritual center of the Town of
Vail and one of the town's most historic sites, the Vail Religious Foundation and the Chapel are foundational to the town we are
today, and instrumental to its future.
Please provide a detailed description of the event/program and its activities.
50th Anniversary Capital Campaign: $10 million
$6.5 million needed for construction costs
$2.5-3 needed for the reserve fund
$500,000 - 750,000 needed for campaign costs over 2 years (includes staff, advertising, event production, marketing and other
project-related hard costs)
The efforts on the Vail Religious Foundation's 50th Anniversary Capital Campaign began last May, 2020. In the past, the VRF has
struggled to maintain the buildings due to budget constraints, operating annually in 2019-2020 on a budget of $126,000 per year.
It has been 23-34 years since the roof, windows and snowmelt systems were installed. The parking lot snowmelt system failed in
2013, and VRF Board of Directors realized it was time to replace these failing systems.
Last May, when we hired Beck Building Company and Suman Architects to assist with these projects and in performing the VRF's
first reserve study with Borne Consulting, we began the process of reviewing the buildings top to bottom, inside and out. We
analyzed building use increases including external use of the riverside spaces not only for outdoor weddings but public use. We
realized that the buildings needed more work than originally planned. With the 52 year old electrical and heating systems failing,
these needed a full replacement to keep the buildings safe and in working order. Lack of efficiencies of these systems, a failing
elevator, outdated and inefficient kitchen equipment, lack of storage for the six congregations, breaking cabinets, countertop and
sink in the sacristy, no ADA compliance on the alter, and a failing wood shake roof, gutter and fencing situation has all been
expensive to maintain. No one has been willing to perform maintenance work on the roof and snowmelt boiler for at least five
years.
Aside from the age of several systems and major parts of the buildings, the old wood shake roof was no longer up to Town of Vail
code and a fire hazard. The snowmelt boiler failure meant liability from icy roofs and sidewalks. Snowplowing was getting
prohibitively expensive.
In addition to improving inefficient, old and broken items, our design team helped us realize there are several ways to limit future
operating costs and limit the need for an even larger reserves through streamlining these systems, replacing equipment with
more efficient items, restoring what we have, and ensuring the life of new construction is intact.
This 50th anniversary construction projects will make possible much needed immediate fixes, but then also extend the life of the
chapel and surrounding grounds. We are partnering with Holy Cross Energy to reduce as much as possible the environmental
September 21, 2021 - Page 256 of 340
impact of the building itself, riverside spaces, and building use.
Scope of work includes:
Roof Replacement - Completed
• Replace roof on both buildings
• Replace and add snow guards, gutters and downspouts
• Include heat tape at gutters/downspouts/overhangs
• Roof Mounted PV Solar Panels
Parking Lot Replacement and Snowmelt – 1/3 completed
• Includes parking lot and adjacent sidewalks
• Implement new sidewalk along north side of Chapel building
• New boiler
• Install new electric vehicle chargers
Chapel Entry
• Includes main entry steps, turn around and adjacent sidewalks
• Re-use most of the current pavers, implement pattern for paver sales (large and small)
• New stone steps/landing and walls at entry
• New snowmelt at entry steps/landing, weather stripping and seals
• Replace handrail and step lights
• Security updates throughout building
• Refurbish/restore entry doors to seal and correctly hinge
Chapel – Replace 51-year-old Electrical System
Chapel - Replace 51-year-old HVAC system
Chapel Altar – implement ADA Compliance
Replace 24-year-old Chapel Windows
Chapel Elevator Replacement or renovation
Chapel Sacristy Renovation
Chapel Woodwork and Pew Restoration
Move door to caretaker’s unit to west side
Riverside Outdoor Spaces
• Expand Chapel south side patio
• Smaller patio south of Ministry Building where services and weddings are held
• Snowmelt portions of path
• Improve path from west chapel entry/exit to Ministry building lawn space
• Enclose deck area to conceal storage at Ministry building
• Improve riverside areas with necessary approval from Town of Vail in conjunction with Restore the Gore efforts
• Replace east stone stairs to south Chapel patio
• Donor recognition walls along lit paths
Chapel - Lower Level
• Security updates
• Add door at bottom of stairs to acoustically isolate from main space above
• Sliding glass 12’ door for access to terrace
• Kitchen renovation
• Reconfigure storage in multi-purpose room
• Finishes and furniture updates to children’s room and small conference room
• Donor recognition walls along stairs to lower level
Ministry Building – Main Level
September 21, 2021 - Page 257 of 340
• IT system and security improvements
• Electrical and lighting updates for energy efficiency
• Reconfigure offices, conference room, and kitchen for additional workspace
Ministry Building – Lower Level
• Security updates
• Repair baseboard heat
• Upgrade Kitchen and modify footprint for additional storage
• Reconfigure storage for six congregations and emergency shelter supplies
• Carpet replacement
Emergency/Egress – Chapel & Ministry Building per fire code
Asbestos sampling and testing - Completed
Compliance with current TOV building codes
If any of the event/program takes place outside of the Town of Vail, please explain where the event will take place
and why.
n/a
EVENT/PROGRAM INFORMATION
Brand Fit: How will your event or program support the mission and vision of the Vail Town Council?
The Vail Interfaith Chapel is what separates our town, our ski resort from those who do not provide the soul, warmth, friendliness,
and comfort needed and wanted by our citizens. The Chapel serves an inherent need for "regular life" - support services,
emergency services, and a faith center. Not only do our residents attend services, with all six congregations having a member
base of approximately 2,500 of our 7,000 year round residents, our guests do the same. They value it, and want the Chapel here;
according to our survey performed in June, 2020, of the 25% of survey respondents who are second homeowners, 19-23% said
the Chapel was influential in their decision to buy property in Vail. Our current donations from community members reflect the
importance it has to everyone in the Vail Valley.
All renovations have been planned with bringing the Vail Interfaith Chapel to the level expected by our guests and residents. At
the forefront of planning are considering reduction of costs as much as possible and environmental impact yet ensuring we meet
the high aesthetic standard found throughout Vail.
Our residents and guests expect a high level, luxury experience. Over the last 24 years the Chapel has not been maintained to
this level due to operational budget limitations. The Chapel's capability to serve the needs of our community and meet the
standards of our guests must be improved.
Brand Fit: How will your event or program support the Vail brand identity?
The Vail Interfaith Chapel was a foundational element in the original vision for the Town of Vail as a community. It was one of the
three sites needed, as determined by our pioneers and founders, to create a community (as opposed to just a ski resort).
The Vail Interfaith Chapel provides comfort, spirituality, solace, acceptance, community outreach, worship, peace, joy and
forgiveness where we share life, death, food, shelter, wealth, sorrow and loss, stories, and happiness. At our core, this is what
our residents and guests seek, and what we need to retain our identity as a community.
Community Enrichment: How will your event/program attract target markets of both visitors and community
members?
The Vail Interfaith Chapel attracts both visitors and residents through its offering of both religious and non-religious services. With
six Christan and Jewish congregations, an average 45 local and destination weddings, and several nonreligious building uses
described herein, over 50,000 people walk through its doors each year.
September 21, 2021 - Page 258 of 340
Growth Potential: How will the event/program deliver fresh content? (Fresh content means new programming,
entertainers, adding additional days and activities.)
Fresh content at the Vail Interfaith Chapel is a daily event. Every worship service, wedding, baptism, support group meeting,
Bravo concert, Vail Symposium discussion and more, are each individualized special events.
The construction projects have been planned with expanded offerings in mind. On the Lower Level of the Chapel, a sliding 10 foot
door will allow more community events, individual celebrations, receptions and meetings to be held in an indoor-outdoor
experience. The expansion of the south patio and a new terrace on the south side of the Ministry building allow for increased
wedding and special events. (The terrace is being implemented for safety - this space is currently used quite often in the summer
for weekly Shabbat and outdoor weddings, but the ground is not even and not usable for those with disabilities.)
ADA compliance to the altar will also allow the building to be up to code and expanded use for weddings, worship, and concerts.
Kitchen improvements in both buildings will allow for increased use for meetings, emergency shelter, catering if needed in the
Chapel, and increased community uses.
Growth Potential: How will the event/program promote an atmosphere of vitality, fun and celebration?
The Vail Interfaith Chapel is inherently a place of celebration. Year-round worship services, weddings, baptisms, community
gatherings and memorials are all events that promote Vail, and are inherently full of vitality, fun and celebration.
One of the goals of the 50th Anniversary Capital Campaign is to establish an annual fall community gathering that promotes
family life and children's activities, potentially display a historic showcase of Vail history, as well as provide space for the newly
forming Pioneers of Vail program to gather twice per year as long as it exists - once in summer, once in winter. It is also a place
for community gatherings in time of crisis such as 9/11, or the candlelight vigil when Jewish synagogues in New York were in peril
the winter of 2019/2020. It brings life and brings peace, solace and happiness to all who enter.
Growth Potential: How will the event or program achieve recognition and drive participation?
The Vail Religious Foundation has already proven its recognition and participation from both residents and guests, having already
raised $3.8 million in gifts and pledges ($1.6 million in pledges to be paid 2022 - 2030).
We continuously push out stories to the media about the project, its donors, construction progress, events, and more. We have a
separate marketing budget, not included here, for a strong marketing effort that includes local, regional and national media
pitches, radio advertising, newspaper and magazine advertising, in person events, collateral, digital marketing, and more.
Potential: How will the event or program enhance Leadership Skills: locally, nationally and internationally?
The Vail Interfaith Chapel has been not just A leader, but THE leader across the country as a truly inter-faith model for several
different faiths sharing the same space. The Chapel has been contacted by several entities over the last 50 years to inquire how
we make this work. Most recently we have been working with Birdie Briton, chairman of the board for a similar new Robert F.
Kennedy Chapel to be built in New Hampshire. The interfaith chapel in Aspen has also contacted us in the past about our model
of use between the congregations.
The Vail Religious Foundation has also been breaking ground in creating a historic designation program for the Town of Vail. After
much research and planning, VRF Foundation Administrator Kathy Fagan has submitted a historic designation program to the
Town for its consideration to implement for other similar sites in Vail. The Chapel was designated a cultural and historic site by
Vail's Town Council on December 1, 2020 - one of few such sites in Vail.
Community Enrichment: What is the lasting community involvement opportunity and/or lasting community benefit
of the event or program?
Not only does a chapel provide a place to worship God, it is a place to reflect on gratitude, to breathe deep and gather strength,
to connect us socially, to find common ground, be close to family (whether related or not), to give back, to forgive others as well
as ourselves. The Vail Interfaith Chapel has provided this for over 50 years, and will continue to do so well into the future.
Communities and individuals, residents and guests alike, gather here for worship, to find peace with themselves or others at
support group meetings, to enjoy music and discussion, to become more educated, to spend time together. We even have a
second homeowner that frequently comes to the Chapel to play the piano. These are lasting memories and benefits that the
Chapel brings - intangible and immeasurable, but deeply experiential and moving. Things that make a difference in a person's
life, rather than something they can buy. These experiences solidify the excellence of our town to those who visit, and builds the
audience for our future.
September 21, 2021 - Page 259 of 340
How will the event or program leverage media and attract donor and sponsorship support?
The Vail Interfaith Chapel has a symbiotic relationship with both leveraging media and attracting donors and sponsorship support.
The more media we push out about the 50th Anniversary Capital Campaign and the more present we are in the public eye, the
more sponsorship and donations we garner. And vice versa.
For example, we recently had our first appearance at the Vail Farmer's Market. Not only was it popular on our own social media
platforms, but a recent visit to the Chapel and write up on Instagram by Ree Drummond of the Food Network brought people to
our tent with questions about it. We found that many people do not know the Chapel exists, and the most interest came from
people with questions about the worship schedule. We also happened to raise $15,000 that day.
Another example is the $1 million gift we received from the Wiegers Family Foundation in February. We ran an article in the Vail
Daily that garnered a lot of attention from other donors, and it sparked a brief increase in donations.
This two-way street has brought success to this campaign and interest to the Chapel.
Please upload course syllabus, class descriptions or program details.
CapitalCampaignDescription-060121comp.pdf
BUDGET
Please provide a detailed estimated event/program budget, including anticipated revenues and expenses.
Are your books audited?
Yes
Describe how you will use the funds requested?
Funds will be deposited into the general campaign fund and used for construction costs. At the Town's request, we will set up a
separate account for the Town of Vail contribution, from which only construction costs would be paid.
Please upload event/program/organization budget.
VailChapelBudget-1721.pdf
Who currently funds the event/program?
$280,000 has been funded by the VRF itself. Individual and corporate donors will fund the balance.
Who currently funds your organization?
Wedding revenue and building use the six congregations for operations.
What percentage % of the total event budget is being requested to fund?
8
If the event/program is not funded at full request, how will the event change with a lower funding allocation?
Our fundraising team is challenged to find another donor at this level. The VRF has contributed $280,000 of its $400,000 reserve
to get the project started. We have one $1 million donor (the Wieger Family Foundation), and the Perot family foundations have
gifted a total $500,000. FirstBank has paid into the project at nearly $500,000, bound by Shared Use Agreement.
No other donor has gifted or pledged more than $50,000 at this time. We do not expect the number of high level donors
($100,000+) to exceed 10. Five of the six congregations that use the Chapel have pledged. One of the support groups has also
committed a pledge that is approximately 55% paid.
If the Town does not support this project, it would send a message to other potential donors, our guests and residents that the
Chapel is not a priority of the town. This would, in turn, negatively affect people's interest in supporting this campaign, from small
donors to large.
The VRF needs the town's support to show that the Chapel is integral to retaining and maintaining our sense of community now
and in the future.
Should the Council decide not to support this event/program at all, will it still occur?
No
Do you intend to host the event or program in Vail beyond 2022?
No
September 21, 2021 - Page 260 of 340
MARKETING
Audience: Who is your audience? (You may choose more than one.)
Primary and Second Homeowners, Local residents
SPONSORSHIPS & PARTNERSHIPS
1. What is the dollar $ amount of sponsorships and/or partnerships from other sources reflected in the
event/program budget?
$6,500,000
1a. What is the dollar $ amount of in-kind services or items provided from sponsors or partners?
$168,687
2. Please list your confirmed sponsors or partners.
Alcoholics Anonymous
B'Nai Vail
Jane and Steve Friedman
Morris and Mikki Futernick
Malvin and Susan Keller
Mark & Betsy Kogan
Dr. Robert and Janie Lipnick
Dr. Dan Brajtbord Sharon Kushner
Ronald and Janis Simon
David & Pamela Wolf
Stan & Bonnie Beard
Covenant Presbyterian Church
Brooke Ferris
Richard & Nancy Leslie
Bob & Alex Linn
Mr. Tim and Sheresa Wilbanks
Jim and Joyce Wilson
Peter and Lucy Dunning
Episcopal Church of the Transfiguration
Mountain Community Church
Mount of the Holy Cross Lutheran Church
Alpine Bank
Beck Building Company, Inc.
Berkshire Hathaway HomeServices Colorado Properties
Gallegos Corporation
Vail Resorts
St. Patrick Catholic Church
Caroline Anderson
George & Margo Andrews
Maria Anjier
Lin Ball
Mr. Peter Battin
Roger and Margo Behler
Mr Frederick Berhenke
Len and Laura Berlik Foundation, Inc.
Charmayne & Charles Bernhardt
Ms. Janet Boeser
Dan and Kimberly Brewster
Keith & Carol Brown Family Foundation
Andy and Missy Brown
Vi Brown
Doe Browning
Mr. & Mrs. Thomas G, and Robin Burch, Jr.
William & Mary Burns
Kathryn and David Campbell
Ms. Eleanor Caulkins
Cathleen A. Conroy Charitable Foundation
September 21, 2021 - Page 261 of 340
Mr. James Clarke
Jeffrey and Becky Cohen
Mr Ted Collins
Mr. James and Judy Donnalley
Eric & Sue Dorf
Kathleen & Jack Eck
Robert A. Engelke
Kathy Fagan
Sara J. and Bill Fisher
Sheila Foss
Robert Galvin Foundation
Susan & Harry Frampton
Paul and Gail Frangoulis
Victoria Frank
Professor Donald Robert Fraser
Paul Galvin Memorial Foundation
Mrs. Donna Giordano
Donald Goerig
Charles Gordon
Gross Family Foundation
William & Marylyn Hamlon
Mr. & Mrs. Charles & Janis Heiden
Ben Helgemo
Mr. Herbert Henderson
Amber Henninger
Mr Dwight Henninger
Mr. Fredrick H. Hibberd
James Hobbs
FirstBank of Vail Holding Company
Summer Holm
Wesley and Susan Horner
Kathy & Al Hubbard
Chris and Shelly Jarnot
David and Annette Jewell
Dan Johnston
Christopher Jones
Stauffer Commercial LLC Joseph Stauffer
Mr. & Mrs. Brooks & Julie Keith
Raymond & Carolyn Kidwell
Susan Kirkpatrick
Diane Kovalik
Paul and Joyce Krasnow
Kenton Krohlow
Mr. Ben Krueger
La Nonna, Inc.
Rebecca & Stephen Laird
Bryce Langen
Mr. Josh and Christina Lautenberg
Dr. Robert and Janie Lipnick
Diana Mathias
Ellen and Raymond McDermott
Chris McGarrigal
Mr. & Mrs. William S. & Shirley McIntyre
Alan McLean
Jill & David G. Mertens
Liz Meyer
Luc and Liz Meyer
John and Annemarie Mueller
Network for Good
Carrie Lynn Newton
Carol Nitz
September 21, 2021 - Page 262 of 340
Ms. Brigid O'Connor
John & Patricia O'Neill
Rachel Otis
Jefferson Patterson
The Perot Foundation
Sarah and Ross Perot, Jr. Foundation
Grace Poganski
Amanda Precourt
Vali Pulis-Wilcox
Jim & Liz Pyke
Mike & Heather Rawlings
Mr. Steven Read
Steven & Mary Read
Refunds
James Regele
The Knowlton Foundation Richard and Nancy
Vince and Cinda Riggio
Gussie Beuck Ross
Anne & Chris Rozzell
Robert Ruder
Cynthia Ryerson
Carol Samurin Nover
Tom & Mary Pat Santel
Richard & Gwendolyn Scalpello
Mr. Donald Scheid
Steve and Elaine Schwartzreich
Jeanne Whitney and Scott Morrison
Debra & Rob Shay
Page Slevin
Mr. & Mrs. Rod & Beth Slifer
Ms. Carolyn Smith
James & Kelley Smith Charitable Fund Smith
Brielle and Tye Stockton
Marjorie Swig
Edwin Swinford
Craig & Michelle Taylor
Vivian Teets
The Sitzmark Lodge
Michael Tiner
Vail Religious Foundation
Mr. Robert and Kathryn Valleau
Carl and Amy VanEssendelft
Mr. & Mrs. Carl & Ruth Walker
Heather Waller
Robert Walsh
Albert Weihl
Ms. Sheila Whitman
Ms. Joan Whittenberg
George and Betsy Wiegers
Bruce Willard
Kenneth Wilson
Tina and David Wilson
Mrs. A. M. Pepmeyer
Gus & Dana Spaulding
Ron & Jaye Timmerman
September 21, 2021 - Page 263 of 340
3. Please explain the potential for additional sponsorships or partners.
There are several sponsorships/donor benefit levels:
Supporters $0 - $999
Community Builders $1,000 – $4,999
Patrons $5,000 – $9,999
Successor $10,000 – $24,999
Historian $25,000 – $49,999
Centennial $50,000 – $99,999
Benefactor $100,000 – $249,999
Legacy $250,000 – $499,999
Founder $500,000+ (FirstBank, Wiegers)
Levels above $10,000 are allowed naming rights as well as other benefits.
ADDITIONAL INFORMATION
Are there any other things you'd like to share with Council and staff that are not included in the application?
Of the $3.8 million we have received in pledges and cash, we have spent just over $2.2 million to date on start up of the project
(architecture, building estimates and fees, marketing and additional staff) and Phase 1 construction which will total approximately
$1.7 million (roof, Phase 1 parking lot, Phase 1 windows, and solar panel installation).
$1.6 million of the amount raised to date are outstanding pledges, approximately $800,000 are to be paid by donors between
2023 and 2030. These funds will help replenish the reserve.
Funds raised this summer will pay for Phase 2 construction projects starting late August, 2021 that total approximately $1.5
million (Phase 2 parking lot, Phase 2 windows, elevator replacement, sidewalks). We have approximately $400,000 scheduled in
pledges to be paid first quarter 2022, but we need to raise $3-3.5 million minimum to pay for 2022 construction projects. We
would greatly appreciate this requested contribution from the Town to show the Town's prioritizing this project to the community,
and inspire others to help us reach our goal.
REQUIRED ATTACHMENTS
Organization rosters naming all officers, board of directors and respective positions as relevant
About VRF-4.pdf
If you received Council funding for 2021, please upload a document recapping the use of prior year Council funds
OPTIONAL ATTACHMENTS
List any URLs where additional information can be found, including photos, videos or other content relevant to your
application.
www.vailchapel.com
www.facebook.com/vailinterfaithchapel
www.youtube.com/channel/UCcZWsWuMgzqucb9nA8C9j5w
2020 Annual Report: https://www.dropbox.com/s/gcf2lhfmmbzdj2z/2020AnnualReport-FINAL-comp.pdf?dl=0
Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding
signed Proclamation_No._9__Recognize_Vail_Interfaith_Chapel_120120 (2).pdf
Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding
VailDailyCover-4621.jpg
Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding
WiegersArticle-VD21121.pdf
We encourage questions about the Council application to be sent via email to Martha Anderson - manderson@vailgov.com. Phone calls for further
discussion can be scheduled over email as well.
September 21, 2021 - Page 264 of 340
--->The "Save Draft" button below allows you to save your application and
come back to work on it again.
---> Your application has not been formally submitted until you navigate to
the Menu page and click "Submit Request". You will receive a confirmation
email once your application has been submitted.<---
Linked Form
katie@ktcconsultingllc.com
Submission Date
06/30/2021
Submission Date
06/30/2021
2022 Annual Contribution: File Attachments
If applicable, please attach current State Department of Revenue Certificate with this application.
CO Non Profit and Exemption Status Certs.pdf
Please upload course syllabus, class descriptions or program details.
CapitalCampaignDescription-060121comp.pdf
Please upload event/program/organization budget.
VailChapelBudget-1721.pdf
Organization rosters naming all officers, board of directors and respective positions as relevant
About VRF-4.pdf
Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding
signed Proclamation_No._9__Recognize_Vail_Interfaith_Chapel_120120 (2).pdf
Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding
VailDailyCover-4621.jpg
Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding
WiegersArticle-VD21121.pdf
September 21, 2021 - Page 265 of 340
2022 Annual Contribution: Small Champions, Inc. Small Champions Sports and Recreation
Programs
Town of Vail 2022 Annual Council Contribution Request
CONTRIBUTION POLICY
All contribution requests received by the Town of Vail will be processed in the following manner:
A. All requests must be submitted electronically. Incomplete applications and supplemental information will not be accepted. THE
TOWN COUNCIL WILL ONLY BE GIVEN YOUR COMPLETED APPLICATION FORMS. NO SUPPLEMENTAL INFORMATION WILL BE GIVEN
TO THE TOWN COUNCIL.
B. All applications for annual funding shall be completed and submitted by June 30th by 5:00 P.M.
C. The Town Council will evaluate the various proposals based on their direct benefit to the entire community of Vail, fulfillment of
the Town’s mission, and how this contribution will affect our resort community’s future health. The Town Council’s mission
statement reads: In order to be the premier international mountain resort community, we’re committed to growing a vibrant,
diverse economy and community, providing our citizens and guests with exceptional services and an abundance of recreational,
cultural and educational opportunities.
DISCLOSURE TO ALL APPLICANTS:
1. No money will be disbursed until March 1st, 2022.
2. Because of uncertainty of revenue estimates, please note the following possibilities:
a) Contribution funding may be reduced based on 2022 revenues.
b) The Town of Vail may choose to disburse funding in quarterly installments throughout 2022.
Special event funding will follow the CSE’s guideline of payment in thirds pending completion of CSE and Town of Vail
permitting requirements.
3. Notification of awards will be sent after the Council approves the final budget in December.
GENERAL INSTRUCTIONS:
All applications must be submitted by June 30th by 5:00 P.M. Any application received after that date will not be considered. Please complete all
fields in this application. No hard copies are accepted.
Email contact
smallchampions@gmail.com
What is the name of your organization?
Small Champions, Inc.
What category of funding are you applying for? (See definitions at www.vailgov.com/departments/finance/grant-
process)
Services
Type of Funding Requested
Cash and In-kind
Amount of Cash Contribution Requested
$5,000
In-Kind Contribution Requested
60 parking passes, LH parking structure to be used by SC parents, SC coaches, SC volunteers. Use of Lionshead Welcome Center
for parent morning drop-off and afternoon pick-up on our Small Champions ski days, 8 off-peak Sundays, Dec 2021.- Mar. 2022
What is the name of your event or program?
Small Champions Sports and Recreation Programs
Is this a new event or program?
No
How much funding did you receive from the Town of Vail for 2021? (Please include total funding you received from
the CSE and Town Council)
$0
September 21, 2021 - Page 266 of 340
Will you also apply for 2022 funding from the CSE?
No
Name of person completing the application
John Weiss
Title of person completing the application
Executive Director
Provide name of person or entity to whom the funding check will be cut.
Small Champions
Mailing Address Street
PO Box 4691
City
Vail
State
Colorado
Zip Code
81658
Telephone number
970-390-0004
Email address
smallchampions@gmail.com
Event/program and/or organization website
Small Champions Sports and Recreation Programs. www.smallchampions.org
Number of years organization has been in business
25
Organization's Mission Statement
Small Champions is a non-profit organization committed to enhancing and improving quality of life by providing sports and
recreational opportunities for eligible youth with cognitive and physical disabilities who are residents of Eagle County, Colorado.
Individuals receive needs based instruction to support their developmental progress. We collaborate with and educate community
organizations, and generate sustainable funding and services.
Organization's Tax Status
Non-Profit (501C-3)
If applicable, please attach current State Department of Revenue Certificate with this application.
CERT_GS_D.pdf
EVENT/PROGRAM DESCRIPTION
Is this a new or existing event/program in Vail?
Existing
How many years has the event or program been produced in Vail?
25
How does your request support item 1C of the Contribution Policy (See above)
Small Champions provides a significant positive impact on the community by providing opportunities for children, youth, and
young adults in Eagle County who are challenged with cognitive and physical disabilities to be part of a group from the same
community that meets often to enjoy sports and recreational activities. Our programs support the physical and emotional
development of our participants in an environment of growth, learning and fun. It is important for our Small Champions to have a
peer group and for their families to forge friendships with others in our community, enabling them to help one another. The
outcome for our participants and families is a sense of pride, accomplishment and belonging. No other program exists in the
Vail/Eagle River Valley that provides these services to these special children.
September 21, 2021 - Page 267 of 340
Please describe the location(s) of the event or program in previous years.
Small Champions operates an Adaptive Ski and Snowboard program at Vail Mountain in the winter and a Camp Vail/Small
Champions Day Camp in partnership with the Vail Recreation district in the summer.
We also provide a variety of other year-round sports and recreational programs throughout the Vail Valley for our Small
Champions.
Please provide a detailed description of the event/program and its activities.
Small Champions operates an Adaptive Ski and Snowboard program at Vail Mountain in the winter and a Camp Vail/Small
Champions Day Camp in partnership with the Vail Recreation district in the summer.
We also provide a variety of other year-round sports and recreational programs throughout the Vail Valley for our Small
Champions.
If any of the event/program takes place outside of the Town of Vail, please explain where the event will take place
and why.
Small Champions also has multiple year-round sports and recreation activities for our participants that take place in Eagle
County, including in the Towns of Avon, Eagle, and Gypsum, as well as Eagle-Vail and Edwards.
EVENT/PROGRAM INFORMATION
Brand Fit: How will your event or program support the mission and vision of the Vail Town Council?
The Small Champions programs for youth with cognitive and physical disabilities, directly supports the mission and vision of the
Vail Town Council, by providing life enhancing opportunities to a very diverse and under served population in our community.
Brand Fit: How will your event or program support the Vail brand identity?
The visibility of our group of Small Champions participating in the same world class recreational opportunities as our visitors and
community members, demonstrates the commitment to Inclusion and Diversity for the Vail brand.
Community Enrichment: How will your event/program attract target markets of both visitors and community
members?
Small Champions programs for youth with disabilities allows those special kids in our community to participate in many of the
incredible outdoor recreational activities that make Vail such an amazing destination and home. Visitors and community
members alike see our determined athletes taking part in the same recreation that brought them to Vail.
Growth Potential: How will the event/program deliver fresh content? (Fresh content means new programming,
entertainers, adding additional days and activities.)
Small Champions is continually developing and adding new programs and activities for our youth and their families. The
opportunity for a wide variety of physical and emotionally enriching activities is a hallmark of the Vail community. We are grateful
that our special youth can join in.
Growth Potential: How will the event/program promote an atmosphere of vitality, fun and celebration?
The amount of joy, excitement, and pride in achievement is evident to all when our special youth are observed enjoying the many
activities available in the Vail community.
Growth Potential: How will the event or program achieve recognition and drive participation?
Small Champions is recognized as a locally based community organization that has and continues to provide life changing
opportunities for the special youth in Eagle County for 25 years. Our participation numbers have increased year after year. Many
community members, return visitors, and new visitors have been involved and support the organization.
Potential: How will the event or program enhance Leadership Skills: locally, nationally and internationally?
Seeing our Small Champions athletes and their coaches participating in our world class sports and recreation activities
demonstrates that Vail is a leader in including all who wish to participate, the opportunity to do so.
Community Enrichment: What is the lasting community involvement opportunity and/or lasting community benefit
of the event or program?
Starting in 1996, we saw the need for local children regardless of disability or special need to have the opportunity to participate
in the many sports and recreational activities available in our community. By providing specialized coaching/instruction along
with specialized adaptive equipment, our mission is to include these special youth in life enhancing sports and recreation
activities. We believe that recreational education encourages independence and life skills for our participants. The aim is to
enhance each Small Champion’s physical, emotional, and social development. Being that all these children are Eagle County
residents, their family members, friends and peers participate as volunteers, mentors and aides. This interaction brings these
special needs children "out of the shadows" and involves them as valued members of our community.
September 21, 2021 - Page 268 of 340
How will the event or program leverage media and attract donor and sponsorship support?
Small Champions has a long running relationship with local media outlets - Vail Daily, Vail Valley Magazine, Vail/Beaver Creek
Magazine, local radio stations, etc. We actively pursue exposure from media outlets.
Small Champions is actively developing new donor and sponsorship relations, as well as maintaining existing relationships with
our donors and sponsors.
Please upload course syllabus, class descriptions or program details.
Small Champions Profile.pdf
BUDGET
Please provide a detailed estimated event/program budget, including anticipated revenues and expenses.
Are your books audited?
Yes
Describe how you will use the funds requested?
The requested funds will be used to support our Small Champions 2022 Camp Vail Summer Day Camp and our Small Champions
2022 Vail Ski/Snowboard program.
The in-kind parking passes will be used for our Small Champions families and coaches to support our special needs children
during our SC Ski/Snowboard program 2022.
Please upload event/program/organization budget.
Copy of 2021 Budget Quarterly.xls
Who currently funds the event/program?
Vail Resorts Epic Promise, Town of Vail, Town of Avon, Eagle County, United Way of Eagle River Valley, Vail Health, Eagle County
School District, Galvin Family Foundation, Roubos Family foundation, Kent and Vicki Logan, Sid and Ruth Lapidus, Slifer Smith and
Frampton Foundation, Vail Valley Cares, Vail Valley Surgery Center, as well as many other individuals, businesses, and
organizations.
Who currently funds your organization?
All of our funds are raised through donor relationships, special events, and grant writing. The above list and new donor outreach
is where we currently receive funding.
What percentage % of the total event budget is being requested to fund?
3
If the event/program is not funded at full request, how will the event change with a lower funding allocation?
We will continue to provide our programs. Funding will allow us to offer our programs to more qualifying individuals, and expand
existing opportunities to our participants.
The in-kind parking passes for our winter program are essential to our families and coaches of our disabled/special needs children
in order for them to support those kids on our Small Champions Ski & Snowboard program days.
Should the Council decide not to support this event/program at all, will it still occur?
Yes
Do you intend to host the event or program in Vail beyond 2022?
Yes
MARKETING
Audience: Who is your audience? (You may choose more than one.)
First time visitors, Returning guests, Primary and Second Homeowners, Local residents
SPONSORSHIPS & PARTNERSHIPS
1. What is the dollar $ amount of sponsorships and/or partnerships from other sources reflected in the
event/program budget?
$201,500
September 21, 2021 - Page 269 of 340
1a. What is the dollar $ amount of in-kind services or items provided from sponsors or partners?
$80,000
2. Please list your confirmed sponsors or partners.
Vail Resorts Epic Promise, Vail Recreation District, Vail Health, Vail Valley Cares, United Way of Eagle River Valley, Town of Avon,
Slifer Smith and Frampton Foundation, Mountain Recreation, Eagle Valley Behavioral Health. Kent and Vicki Logan, Sid and Ruth
Lapidus.
3. Please explain the potential for additional sponsorships or partners.
We are actively seeking new and returning Sponsors and Partners. In 2021 we began new partnerships with Vail Health/Eagle
Valley Behavioral Health, and Mountain Recreation.
We continue to seek out relationships with those organizations and individuals that support our mission.
We greatly value our existing partnerships and strive to continue those relationships.
ADDITIONAL INFORMATION
Are there any other things you'd like to share with Council and staff that are not included in the application?
We currently provide services to over 70 Eagle County youth and their families. Small Champions is the only organization in our
community that provides these year-round activities to this group of special individuals.
We greatly appreciate the support we receive from the Town of Vail and town council members.
REQUIRED ATTACHMENTS
Organization rosters naming all officers, board of directors and respective positions as relevant
2021 SC BOD List .pdf
If you received Council funding for 2021, please upload a document recapping the use of prior year Council funds
OPTIONAL ATTACHMENTS
List any URLs where additional information can be found, including photos, videos or other content relevant to
your application.
www.smallchampions.org
Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding
SC Winter 2021 VVM.pdf
Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding
SC Vail Valley Magazine Article.pdf
Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding
Small Champions.pdf
We encourage questions about the Council application to be sent via email to Martha Anderson - manderson@vailgov.com. Phone calls for further
discussion can be scheduled over email as well.
--->The "Save Draft" button below allows you to save your application and
come back to work on it again.
---> Your application has not been formally submitted until you navigate to
the Menu page and click "Submit Request". You will receive a confirmation
email once your application has been submitted.<---
Linked Form
smallchampions@gmail.com
Submission Date
06/29/2021
September 21, 2021 - Page 270 of 340
Submission Date
06/29/2021
2022 Annual Contribution: File Attachments
If applicable, please attach current State Department of Revenue Certificate with this application.
CERT_GS_D.pdf
Please upload course syllabus, class descriptions or program details.
Small Champions Profile.pdf
Please upload event/program/organization budget.
Copy of 2021 Budget Quarterly.xls
Organization rosters naming all officers, board of directors and respective positions as relevant
2021 SC BOD List .pdf
Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding
SC Winter 2021 VVM.pdf
Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding
SC Vail Valley Magazine Article.pdf
Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding
Small Champions.pdf
September 21, 2021 - Page 271 of 340
2022 Annual Contribution: Vail Mountaineer Hockey Club (formerly Vail Junior Hockey
Association)
Town of Vail 2022 Annual Council Contribution Request
CONTRIBUTION POLICY
All contribution requests received by the Town of Vail will be processed in the following manner:
A. All requests must be submitted electronically. Incomplete applications and supplemental information will not be accepted. THE
TOWN COUNCIL WILL ONLY BE GIVEN YOUR COMPLETED APPLICATION FORMS. NO SUPPLEMENTAL INFORMATION WILL BE GIVEN
TO THE TOWN COUNCIL.
B. All applications for annual funding shall be completed and submitted by June 30th by 5:00 P.M.
C. The Town Council will evaluate the various proposals based on their direct benefit to the entire community of Vail, fulfillment of
the Town’s mission, and how this contribution will affect our resort community’s future health. The Town Council’s mission
statement reads: In order to be the premier international mountain resort community, we’re committed to growing a vibrant,
diverse economy and community, providing our citizens and guests with exceptional services and an abundance of recreational,
cultural and educational opportunities.
DISCLOSURE TO ALL APPLICANTS:
1. No money will be disbursed until March 1st, 2022.
2. Because of uncertainty of revenue estimates, please note the following possibilities:
a) Contribution funding may be reduced based on 2022 revenues.
b) The Town of Vail may choose to disburse funding in quarterly installments throughout 2022.
Special event funding will follow the CSE’s guideline of payment in thirds pending completion of CSE and Town of Vail
permitting requirements.
3. Notification of awards will be sent after the Council approves the final budget in December.
GENERAL INSTRUCTIONS:
All applications must be submitted by June 30th by 5:00 P.M. Any application received after that date will not be considered. Please complete all
fields in this application. No hard copies are accepted.
Email contact
kristi@vailmountaineers.org
What is the name of your organization?
Vail Mountaineer Hockey Club (formerly Vail Junior Hockey Association)
What category of funding are you applying for? (See definitions at www.vailgov.com/departments/finance/grant-
process)
In-kind only
Type of Funding Requested
In- Kind Services and Facilities Only
In-Kind Contribution Requested
As the largest single client of Dobson Ice Arena, we are requesting 14 days of ice time at Dobson in order to support our
fundraising events in Vail. We have expanded our annual Vail Sportsmanship Tournament to 4 weekends and are requesting 12
days that provides an economic boost to the Town of Vail during an otherwise slow period in our mountain town. The dates for
the 2022 tournament are October 28, 29, 30 and November 4, 5, 6, 11, 12, 14, 18, 19, and 20. The remaining requested 2 days
will be used in September of 2022 for our annual Avalanche Alumni Weekend where we bring in retired NHL players for our youth
hockey clinics, a meet and greet, and an exciting hockey game.
Will you also apply for 2022 funding from the CSE?
Yes
September 21, 2021 - Page 272 of 340
Please note that funding requests can not be requested through both the CSE and Town Council application
processes for events and programs that fall into the Signature Event, Destination Event, or Cultural Heritage
categories. If you have questions about which funding channel your organization should apply through please
contact Carlie Smith at csmith@vailgov.com or Jeremy Gross at jgross@vailgov.com
How much funding will you request for 2022 from the CSE?
15,000
Name of person completing the application
Kristi Scheidegger
Title of person completing the application
Exective Director
Provide name of person or entity to whom the funding check will be cut.
Vail Mountaineer Hockey Club
Mailing Address Street
PO Box 2591
City
Edwards
State
Colorado
Zip Code
81657
Telephone number
970-331-6669
Email address
kristi@vailmountaineers.org
Event/program and/or organization website
www.vailmountaineers.com
Number of years organization has been in business
48
Organization's Mission Statement
The Vail Mountaineer Hockey Club (VMHC) is a non-profit youth hockey organization dedicated to teaching the sport of hockey
both recreational and competitive to boys and girls through the principals of fair play, respect and sportsmanship with an
emphasis on fun, the development of character and the individual potential of hockey players in a safe and healthy environment.
Organization's Tax Status
Non-Profit (501C-3)
If applicable, please attach current State Department of Revenue Certificate with this application.
VMHC_IRS_Registration.pdf
September 21, 2021 - Page 273 of 340
How does your request support item 1C of the Contribution Policy (See above)
As a premier international mountain resort with a mission to "grow a vibrant, diverse economy and community and preserve our
surrounding natural environment, providing our citizens and guests with exceptional services and an abundance of recreational,
cultural and educational opportunities", the Vail Town Council is supported by the Vail Mountaineers Hockey Club (VMHC) in many
ways. First, at our core, the VMHC offers recreational opportunities to over 200 local families through youth hockey, while
providing The Gift of Hockey scholarship programs for those who are unable to afford the associated costs. Second, the VMHC is
dedicated to educating hockey players, parents and families about the life skills of sportsmanship, mutual respect, responsibility,
teamwork and friendship. Third, we have provided events that encourage non- locals and locals alike to visit the vibrant Town of
Vail and have done so for over 40 years. This includes our annual Vail Sportsmanship Tournament; Precision Skills Clinics;
Avalanche Alumni Weekend and even the annual 4th of July Parade in which we have entered award winning floats for years.
VMHC players are proud to walk in the parade, hand out candy, and wave our colors to show our Vail Mountaineer pride. Whether
our members and guests visit Vail for our tournaments, league games, practices, clinics or fundraising events, we are vested in
supporting the development of healthy youth in the beauty of the mountains that our membership calls home and are grateful to
the Town of Vail for providing opportunities for non-profits like us to thrive.
BUDGET
Please provide a detailed estimated event/program budget, including anticipated revenues and expenses.
Are your books audited?
Yes
Please upload event/program/organization budget.
ProfitandLoss(1).pdf
Who currently funds the event/program?
Self-funded- VMHC funds our programming/events.
Who currently funds your organization?
Members (local families), Sponsors, Local Grants and Partnerships
If the event/program is not funded at full request, how will the event change with a lower funding allocation?
It will not change. We will continue to host our fundraising events. If it is not funded at full request, the club will continue to work
to provide affordable and competitive hockey opportunities for our members with less revenue from fundraising.
Should the Council decide not to support this event/program at all, will it still occur?
Yes
Do you intend to host the event or program in Vail beyond 2022?
Yes
SPONSORSHIPS & PARTNERSHIPS
1. What is the dollar $ amount of sponsorships and/or partnerships from other sources reflected in the
event/program budget?
$119,774
1a. What is the dollar $ amount of in-kind services or items provided from sponsors or partners?
$290,756
September 21, 2021 - Page 274 of 340
2. Please list your confirmed sponsors or partners.
Rink Board Sponsors for Dobson and Eagle Ice Rink: Active Energies,
Agave/La Cantina, A Good Sport , Alliance Moving Systems, Alpine Bank,
Alpine Engineering, Alpine Lumber, Batson's Corner, Edwards Excavating, Elevated Dental, First Bank, First Chair Designs,
Gallegos, Garfinkel’s/El Sabor, General Store, Hensel Phelps, Highline Sports, High Mountain Homes, Impact Graphics, Marcin
Engineering, Pazzo’s Pizza, PSI Plumbing, R&H Mechanical, Rhize Technology, Smile Doctors, State Farm Insurance, Steadman
Philippon, Two Valley Tires, Vail Daily, Vail International Hockey, Vail Summit Orthopaedics, Vail Valley Surgery Center ,WERKS
Auto, Wyndham Properties, Vail Valley Waste and Yeti’s Grind
Donors/Sponsors/Partners for 2019 Avalanche Alumni Weekend:
Active Energies Solar, ACE Security, Alan McLean, Alpine Bank, Alpine Builder’s Hardware, Ambition Custom Apparel, American
Lawn Care, Antlers, Arrigoni Woods, Berich Masonry Mountain Division, Beth Taylor, Bob’s Place, Burke Harrington Construction,
Colorado Car Co., Cool Kids Colorado, Comerford Insurance, Dean Johnson, Engel Voelkers, Garfinkel’s, Genesis Hospitality Corp,
Gourmet Cowboy, The Greenspeed Project, Horizon Roofing, InsulVail,
K.H. Webb Architects, Lowen family, Michael Rawlings Photography, Mountain Limousine, Optimum Events, Pella, Primary Colors
Painting, Pro Ambitions,
Rhize Technology, Rimel Family, Rocky Mountain Creations, Roseanne Rehn,
Saint Clare of Assisi, Salt Creek Home, Steadman Philippon Clinic and Research Institute, Stonegate Rentals, Synergy Systems,
Town of Vail, Turtle Bus, TV8
Vail Daily, Vail Financial Services, Vail Summit Ortho, Vail Custom Builders,
WERKS Auto, Yeti’s Grind and Zastrow Dentistry
Local Grants:
Epic Promise, Town of Avon, Town of Eagle, Town of Vail- CSE
In-kind Sponsors:
Epic Promise Coaches
Team Managers Directors
Others TBD for 2021 events
3. Please explain the potential for additional sponsorships or partners.
Every year, we hope to bring in more sponsorships through value-driven opportunities whether through advertising at local rinks
or at our events. With each year, those opportunities increase and we have hopes that our sponsorships and partnerships will
continue to grow.
ADDITIONAL INFORMATION
Are there any other things you'd like to share with Council and staff that are not included in the application?
As we are not applying for just one event/program, it was difficult to break down the dollar amounts of sponsorships and/or
partnerships as we don't operate off a fixed "budget" per se, to run our whole club. I hope that makes sense. If you have any
questions, feel free to ask. Thanks!
REQUIRED ATTACHMENTS
Organization rosters naming all officers, board of directors and respective positions as relevant
Vail Mountaineer Hockey Club Board of Directors.pdf
OPTIONAL ATTACHMENTS
September 21, 2021 - Page 275 of 340
List any URLs where additional information can be found, including photos, videos or other content relevant to
your application.
We post updates about our events to our Social Media pages-
Facebook: @vailmountaineerhockeyclub
Instagram: @vmhchockey
2019- Avalanche Alumni Weekend: https://www.vaildaily.com/news/joe-sakic-to-join-colorado-avalanche-alumni-game-against-
vail-yeti-at-dobson/
2019- Avalanche Alumni Weekend: https://www.vaildaily.com/entertainment/avalanche-alumni-hockey-vail-oktoberfest-trail-
running-races-and-more-tricias-weekend-picks-9-13-19/
PLEASE NOTE: Our 2020 Avalanche Alumni Weekend, scheduled for September 2020, was canceled due to the pandemic. Our
2020 Vail Sportsmanship Tournament was held in limited capacity and with modifications in October/November 2020.
Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding
Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding
Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding
We encourage questions about the Council application to be sent via email to Martha Anderson - manderson@vailgov.com. Phone calls for further
discussion can be scheduled over email as well.
--->The "Save Draft" button below allows you to save your application and
come back to work on it again.
---> Your application has not been formally submitted until you navigate to
the Menu page and click "Submit Request". You will receive a confirmation
email once your application has been submitted.<---
Linked Form
kristi@vailmountaineers.org
Submission Date
06/30/2021
Submission Date
06/30/2021
2022 Annual Contribution: File Attachments
If applicable, please attach current State Department of Revenue Certificate with this application.
VMHC_IRS_Registration.pdf
Please upload event/program/organization budget.
ProfitandLoss(1).pdf
Organization rosters naming all officers, board of directors and respective positions as relevant
Vail Mountaineer Hockey Club Board of Directors.pdf
September 21, 2021 - Page 276 of 340
2022 Annual Contribution: Ski & Snowboard Club Vail
Town of Vail 2022 Annual Council Contribution Request
CONTRIBUTION POLICY
All contribution requests received by the Town of Vail will be processed in the following manner:
A. All requests must be submitted electronically. Incomplete applications and supplemental information will not be accepted. THE
TOWN COUNCIL WILL ONLY BE GIVEN YOUR COMPLETED APPLICATION FORMS. NO SUPPLEMENTAL INFORMATION WILL BE GIVEN
TO THE TOWN COUNCIL.
B. All applications for annual funding shall be completed and submitted by June 30th by 5:00 P.M.
C. The Town Council will evaluate the various proposals based on their direct benefit to the entire community of Vail, fulfillment of
the Town’s mission, and how this contribution will affect our resort community’s future health. The Town Council’s mission
statement reads: In order to be the premier international mountain resort community, we’re committed to growing a vibrant,
diverse economy and community, providing our citizens and guests with exceptional services and an abundance of recreational,
cultural and educational opportunities.
DISCLOSURE TO ALL APPLICANTS:
1. No money will be disbursed until March 1st, 2022.
2. Because of uncertainty of revenue estimates, please note the following possibilities:
a) Contribution funding may be reduced based on 2022 revenues.
b) The Town of Vail may choose to disburse funding in quarterly installments throughout 2022.
Special event funding will follow the CSE’s guideline of payment in thirds pending completion of CSE and Town of Vail
permitting requirements.
3. Notification of awards will be sent after the Council approves the final budget in December.
GENERAL INSTRUCTIONS:
All applications must be submitted by June 30th by 5:00 P.M. Any application received after that date will not be considered. Please complete all
fields in this application. No hard copies are accepted.
Email contact
sschmidt@skiclubvail.org
What is the name of your organization?
Ski & Snowboard Club Vail
What category of funding are you applying for? (See definitions at www.vailgov.com/departments/finance/grant-
process)
In-kind only
Type of Funding Requested
In- Kind Services and Facilities Only
In-Kind Contribution Requested
Dobson Ice Arena - four days
Will you also apply for 2022 funding from the CSE?
Yes
Please note that funding requests can not be requested through both the CSE and Town Council application
processes for events and programs that fall into the Signature Event, Destination Event, or Cultural Heritage
categories. If you have questions about which funding channel your organization should apply through please
contact Carlie Smith at csmith@vailgov.com or Jeremy Gross at jgross@vailgov.com
The 2022 funding request from the CSE would be for support the complimentary Vail Cup series for young snowsports athletes,
both local and visiting, as an introduction to a fun, community based competition series.
How much funding will you request for 2022 from the CSE?
5,000
September 21, 2021 - Page 277 of 340
Name of person completing the application
Sharon Schmidt
Title of person completing the application
Director of Advancement
Provide name of person or entity to whom the funding check will be cut.
Ski & Snowboard Club Vail
Mailing Address Street
598 Vail Valley Drive
City
Vail
State
Colorado
Zip Code
81657
Telephone number
970-790-5161
Email address
sschmidt@skiclubvail.org
Event/program and/or organization website
skiclubvail.org and vailskiswap.com
Number of years organization has been in business
59
Organization's Mission Statement
-To inspire character growth and excellence in snowsports
Organization's Tax Status
Non-Profit (501C-3)
If applicable, please attach current State Department of Revenue Certificate with this application.
Ski and Snowboard Club Vail Tax Exempt use.pdf
How does your request support item 1C of the Contribution Policy (See above)
Ski & Snowboard Club Vail is a premier snowsports club which continues to grow within the community and is known for hosting
world class events on Vail Mountain bringing new residents and guests to Vail every year as well as supporting local youth with
600+ athletes across alpine, freeski park and pipe, freeride, snowboard, mogul, Nordic and cycling on both a part-time and full-
time basis. SSCV has academic partnerships with Vail Ski & Snowboard Academy and Red Sandstone Elementary School, both
Eagle County public schools, as well as Vail Mountain School, to provide academic solutions for full-time SSCV athletes to enable
them to more seamlessly integrate academics and athletes to excel on and off the snow. SSCV provides training and competition
as well as recreational opportunities for youth in Vail and provides some of the best training facilities in the world. The proceeds
generated from the Vail Ski and Snowboard Swap, which is the event made possible through this support request, are
instrumental in helping SSCV to achieve its strategic intent/vision statement noted below for its 600+ athletes.
SSCV Strategic Intent/Vision Statement: Our objective is to provide the level of quality commensurate to the needs and goals of
all our athletes, so they can become the best they can be. We aspire that more of our athletes will become the best in the world
than any other club. SSCV is a Vail Valley centric program.
BUDGET
Please provide a detailed estimated event/program budget, including anticipated revenues and expenses.
Are your books audited?
Yes
September 21, 2021 - Page 278 of 340
Please upload event/program/organization budget.
SWAP Actuals 2020 Budget 2021 submitted TOV 6-27-21.pdf
Who currently funds the event/program?
In 2020 with COVID indoor size restrictions in Vail, Ski Pro (a long time vendor at the Swap) stepped in and ran the Swap and paid
SSCV a percentage of sales proceeds and other payments as detailed in the above 2020 actuals after SSCV made the difficult
decision that it could not have run the 2020 Swap with the multiple key vendor format it had historically used given overall indoor
COVID size restrictions. Ski Pro stepped in to run the 2020 Swap and support SSCV while doing so. The overall net financial
benefits to SSCV to have Ski Pro produce the Swap (both in commissions and other payments from Ski Pro as well as in terms of
SSCV needing to spend less funds on the staff otherwise needed to run an event of this magnitude on its own) provide a net
benefit to SSCV so SSCV plans to have Ski Pro produce the event for SSCV in 2021 as outlined in the above 2021 budget and to
explore this structure moving forward into 2022 as well.
Who currently funds your organization?
SSCV is currently funded by athletic program fees, net proceeds of events and initiatives, sponsors and private donations from
members and friends.
If the event/program is not funded at full request, how will the event change with a lower funding allocation?
We could still have the event, but that would reduce the number of days we would host the event and in turn reduce the gross
sales and overall net proceeds generated by the event.
Should the Council decide not to support this event/program at all, will it still occur?
Yes
Do you intend to host the event or program in Vail beyond 2022?
Yes
SPONSORSHIPS & PARTNERSHIPS
1. What is the dollar $ amount of sponsorships and/or partnerships from other sources reflected in the
event/program budget?
$66,000
1a. What is the dollar $ amount of in-kind services or items provided from sponsors or partners?
$0
2. Please list your confirmed sponsors or partners.
Alpine Bank
3. Please explain the potential for additional sponsorships or partners.
We are looking at other ways to incorporate sponsorship for this event and some in-kind ad space.
ADDITIONAL INFORMATION
Are there any other things you'd like to share with Council and staff that are not included in the application?
This event has been going on for 51 years and we hope to continue having it for years to come. The event contributes much
needed funds to help support 600+ youth in our community in accordance with the mission and vision of the Club. This is an
annual fundraiser that the community enjoys and it draws many people into Vail.
Individuals have commented that it is the kick-off to the winter season. See additional notes under "Who currently funds the
event/program" section above?
REQUIRED ATTACHMENTS
Organization rosters naming all officers, board of directors and respective positions as relevant
Ski & Snowboard Club Vail TOV Board Officers list 6-27-21.pdf
OPTIONAL ATTACHMENTS
List any URLs where additional information can be found, including photos, videos or other content relevant to
your application.
vailskiswap.com
skiclubvail.org
September 21, 2021 - Page 279 of 340
Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding
Swap Materials for TOV application 6-27-21.pdf
Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding
Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding
We encourage questions about the Council application to be sent via email to Martha Anderson - manderson@vailgov.com. Phone calls for further
discussion can be scheduled over email as well.
--->The "Save Draft" button below allows you to save your application and
come back to work on it again.
---> Your application has not been formally submitted until you navigate to
the Menu page and click "Submit Request". You will receive a confirmation
email once your application has been submitted.<---
Linked Form
sschmidt@skiclubvail.org
Submission Date
06/27/2021
Submission Date
06/27/2021
2022 Annual Contribution: File Attachments
If applicable, please attach current State Department of Revenue Certificate with this application.
Ski and Snowboard Club Vail Tax Exempt use.pdf
Please upload event/program/organization budget.
SWAP Actuals 2020 Budget 2021 submitted TOV 6-27-21.pdf
Organization rosters naming all officers, board of directors and respective positions as relevant
Ski & Snowboard Club Vail TOV Board Officers list 6-27-21.pdf
Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding
Swap Materials for TOV application 6-27-21.pdf
September 21, 2021 - Page 280 of 340
2022 Annual Contribution: The Skating Club of Vail
Town of Vail 2022 Annual Council Contribution Request
CONTRIBUTION POLICY
All contribution requests received by the Town of Vail will be processed in the following manner:
A. All requests must be submitted electronically. Incomplete applications and supplemental information will not be accepted. THE
TOWN COUNCIL WILL ONLY BE GIVEN YOUR COMPLETED APPLICATION FORMS. NO SUPPLEMENTAL INFORMATION WILL BE GIVEN
TO THE TOWN COUNCIL.
B. All applications for annual funding shall be completed and submitted by June 30th by 5:00 P.M.
C. The Town Council will evaluate the various proposals based on their direct benefit to the entire community of Vail, fulfillment of
the Town’s mission, and how this contribution will affect our resort community’s future health. The Town Council’s mission
statement reads: In order to be the premier international mountain resort community, we’re committed to growing a vibrant,
diverse economy and community, providing our citizens and guests with exceptional services and an abundance of recreational,
cultural and educational opportunities.
DISCLOSURE TO ALL APPLICANTS:
1. No money will be disbursed until March 1st, 2022.
2. Because of uncertainty of revenue estimates, please note the following possibilities:
a) Contribution funding may be reduced based on 2022 revenues.
b) The Town of Vail may choose to disburse funding in quarterly installments throughout 2022.
Special event funding will follow the CSE’s guideline of payment in thirds pending completion of CSE and Town of Vail
permitting requirements.
3. Notification of awards will be sent after the Council approves the final budget in December.
GENERAL INSTRUCTIONS:
All applications must be submitted by June 30th by 5:00 P.M. Any application received after that date will not be considered. Please complete all
fields in this application. No hard copies are accepted.
Email contact
scvclubinfo@gmail.com
What is the name of your organization?
The Skating Club of Vail
What category of funding are you applying for? (See definitions at www.vailgov.com/departments/finance/grant-
process)
In-kind only
Type of Funding Requested
In- Kind Services and Facilities Only
In-Kind Contribution Requested
10 Days of Ice Time @ Dobson Ice Arena
Will you also apply for 2022 funding from the CSE?
Yes
Please note that funding requests can not be requested through both the CSE and Town Council application
processes for events and programs that fall into the Signature Event, Destination Event, or Cultural Heritage
categories. If you have questions about which funding channel your organization should apply through please
contact Carlie Smith at csmith@vailgov.com or Jeremy Gross at jgross@vailgov.com
How much funding will you request for 2022 from the CSE?
2,500
Name of person completing the application
Carol Ewes
September 21, 2021 - Page 281 of 340
Title of person completing the application
Treasurer, Skating Club of Vail
Provide name of person or entity to whom the funding check will be cut.
The Skating Club of Vail
Mailing Address Street
P.O.Box 416
City
Vail
State
Colorado
Zip Code
81657
Telephone number
6303796867
Email address
scvclubinfo@gmail.com
Event/program and/or organization website
www.skateclubvail.com
Number of years organization has been in business
42
Organization's Mission Statement
The Skating Club of Vail is a volunteer organization whose mission is to create, maintain, and enhance a healthy and positive
environment in which our members can develop physically and emotionally while building character and the pursuit of personal
excellence through the sport of figure skating at all ages.
Organization's Tax Status
Non-Profit (501C-3)
If applicable, please attach current State Department of Revenue Certificate with this application.
How does your request support item 1C of the Contribution Policy (See above)
The Vail Invitational competition in July and the annual Ice Show in the winter have been part of the Vail community for over 40
years. They continue to engage locals and draw guests, competitors, performers, and their friends and family from around the
world.
BUDGET
Please provide a detailed estimated event/program budget, including anticipated revenues and expenses.
Are your books audited?
Yes
Please upload event/program/organization budget.
2021 VI Budget.pdf
Who currently funds the event/program?
Membership, entry fees, ticket revenue, and community sponsorship
Who currently funds your organization?
Membership, entry fees, ice fees, and event ticket revenue
September 21, 2021 - Page 282 of 340
If the event/program is not funded at full request, how will the event change with a lower funding allocation?
Without the in-kind contribution to our club, we would never be able to provide these competitive and performance-based
opportunities for our local figure skaters. The Vail Invitational and Winter Ice Show not only benefits our skaters but also many
guests and visiting competitors. With a lower funding allocation, we would not be able to host the skating competition and the ice
show as the cost to skaters would make it financially unattainable. The town's contribution helps alleviate the high cost of ice
time.
Should the Council decide not to support this event/program at all, will it still occur?
No
Do you intend to host the event or program in Vail beyond 2022?
Yes
SPONSORSHIPS & PARTNERSHIPS
1. What is the dollar $ amount of sponsorships and/or partnerships from other sources reflected in the
event/program budget?
$1,000
1a. What is the dollar $ amount of in-kind services or items provided from sponsors or partners?
$0
2. Please list your confirmed sponsors or partners.
-Sponsors vary from year to year. They generally come from local businesses that offer sponsorships between $25 - $500.
-Town of Vail is our only sponsor for in-kind services, which is greatly appreciated.
3. Please explain the potential for additional sponsorships or partners.
As a club, we endeavor to seek out as many sponsors as possible, however, we can not guarantee any particular contributions.
Often these sponsorships come in the form of donations from skater's friends and family.
ADDITIONAL INFORMATION
Are there any other things you'd like to share with Council and staff that are not included in the application?
We are extremely grateful for the Town of Vail's continued support of The Skating Club of Vail. We are constantly striving to grow
our membership and provide opportunities for young athletes to explore the world of figure skating. Due to the size of our club,
the assistance from the Town of Vail is of the utmost importance. We would not be able to provide the events to our skaters or
community without your continued support.
REQUIRED ATTACHMENTS
Organization rosters naming all officers, board of directors and respective positions as relevant
2021-22 Board Members.pdf
OPTIONAL ATTACHMENTS
List any URLs where additional information can be found, including photos, videos or other content relevant to
your application.
Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding
Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding
Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding
We encourage questions about the Council application to be sent via email to Martha Anderson - manderson@vailgov.com. Phone calls for further
discussion can be scheduled over email as well.
--->The "Save Draft" button below allows you to save your application and
come back to work on it again.
September 21, 2021 - Page 283 of 340
---> Your application has not been formally submitted until you navigate to
the Menu page and click "Submit Request". You will receive a confirmation
email once your application has been submitted.<---
Linked Form
scvclubinfo@gmail.com
Submission Date
06/30/2021
Submission Date
06/30/2021
2022 Annual Contribution: File Attachments
Please upload event/program/organization budget.
2021 VI Budget.pdf
Organization rosters naming all officers, board of directors and respective positions as relevant
2021-22 Board Members.pdf
September 21, 2021 - Page 284 of 340
2022 Annual Contribution: Special Olympics-Vail Valley Dream Team Ski/Snowboard Team
Town of Vail 2022 Annual Council Contribution Request
CONTRIBUTION POLICY
All contribution requests received by the Town of Vail will be processed in the following manner:
A. All requests must be submitted electronically. Incomplete applications and supplemental information will not be accepted. THE
TOWN COUNCIL WILL ONLY BE GIVEN YOUR COMPLETED APPLICATION FORMS. NO SUPPLEMENTAL INFORMATION WILL BE GIVEN
TO THE TOWN COUNCIL.
B. All applications for annual funding shall be completed and submitted by June 30th by 5:00 P.M.
C. The Town Council will evaluate the various proposals based on their direct benefit to the entire community of Vail, fulfillment of
the Town’s mission, and how this contribution will affect our resort community’s future health. The Town Council’s mission
statement reads: In order to be the premier international mountain resort community, we’re committed to growing a vibrant,
diverse economy and community, providing our citizens and guests with exceptional services and an abundance of recreational,
cultural and educational opportunities.
DISCLOSURE TO ALL APPLICANTS:
1. No money will be disbursed until March 1st, 2022.
2. Because of uncertainty of revenue estimates, please note the following possibilities:
a) Contribution funding may be reduced based on 2022 revenues.
b) The Town of Vail may choose to disburse funding in quarterly installments throughout 2022.
Special event funding will follow the CSE’s guideline of payment in thirds pending completion of CSE and Town of Vail
permitting requirements.
3. Notification of awards will be sent after the Council approves the final budget in December.
GENERAL INSTRUCTIONS:
All applications must be submitted by June 30th by 5:00 P.M. Any application received after that date will not be considered. Please complete all
fields in this application. No hard copies are accepted.
Email contact
chilihorse@hotmail.com
What is the name of your organization?
Special Olympics-Vail Valley Dream Team Ski/Snowboard Team
What category of funding are you applying for? (See definitions at www.vailgov.com/departments/finance/grant-
process)
In-kind only
Type of Funding Requested
In- Kind Services and Facilities Only
In-Kind Contribution Requested
56 Parking passes for the Lionshead Parking Structure
Will you also apply for 2022 funding from the CSE?
No
Name of person completing the application
Kathy Mikolasy
Title of person completing the application
Head Coach and Volunteer Coordinator
Provide name of person or entity to whom the funding check will be cut.
N/A only seeking in-kind donation
Mailing Address Street
PO Box 3724
September 21, 2021 - Page 285 of 340
City
Eagle
State
Colorado
Zip Code
81631
Telephone number
9703903816
Email address
chilihorse@hotmail.com
Event/program and/or organization website
Specialolympicsco.org
Number of years organization has been in business
52
Organization's Mission Statement
The mission of Special Olympics Colorado (SOCO) is to provide year round sports training and athletic competitions in a variety of
Olympic type sports for children and adults with developmental disabilities, six years of age and older, giving them continuing
opportunities to develop physical fitness, demonstrate courage, experience joy and participate in a sharing of gifts, skills and
friendship with their families, other Special Olympics Athletes and the Community
Organization's Tax Status
Non-Profit (501C-3)
If applicable, please attach current State Department of Revenue Certificate with this application.
Epic Promise Program.doc
How does your request support item 1C of the Contribution Policy (See above)
In addition to Special Olympics Mission Statement, Special Olympics promotes community awareness and interaction with the
Eagle County Special Needs population, which we see again and again as a win-win situation for everyone involved. We try to
provide opportunities for our Athletes to be able to participate in the sports and recreational activities that the Vail Valley has to
offer. We support item 1C.1C that states that in order to be the premier international mountain resort community, The Town of
Vail is committed to growing a vibrant, diverse economy and community. Special Olympics is part of that "diverse" community.
BUDGET
Please provide a detailed estimated event/program budget, including anticipated revenues and expenses.
Are your books audited?
Yes
Please upload event/program/organization budget.
Epic Promise Program.doc
Who currently funds the event/program?
We receive funding from the State of Colorado Special Olympics and also from our Regional Office in Glenwood Springs. We
occasionally get private donations which we send to Glenwood so that these funs an be distributed as needed. Otherwise our
Volunteers not only volunteer their time but will contribute funds if we need money for additional things if the funds are not
available through our Regional Office or through the State SOCO. Vail Resorts, through the Epic Promise Program, donates to us
our lift tickets and the use of the race course on Vail Mountain to practice for our Regional and State Competitions.
Who currently funds your organization?
See explanation above
If the event/program is not funded at full request, how will the event change with a lower funding allocation?
If we do not receive in-kind donations of parking passes our Volunteers would have to pay for parking on the Sundays of our
training sessions. This would not stop us from having our ski team, however, it would financially impact our Volunteers and we
would possibly lose some of our faithful and loyal Volunteers, some of whom have volunteered with us for over 20+ years.
September 21, 2021 - Page 286 of 340
Should the Council decide not to support this event/program at all, will it still occur?
Yes
Do you intend to host the event or program in Vail beyond 2022?
Yes
SPONSORSHIPS & PARTNERSHIPS
1. What is the dollar $ amount of sponsorships and/or partnerships from other sources reflected in the
event/program budget?
$0
1a. What is the dollar $ amount of in-kind services or items provided from sponsors or partners?
$20,680
2. Please list your confirmed sponsors or partners.
Our confirmed sponsors/partners are the Town of Vail for parking passes(in the past $1380.00) and also Vail Resorts Epic Promise
Program (in the past) which donates in-kind donations in the way of 89 lift tickets, 250 drink coupons and the use of the race
course for a total of $19,300 value. The number in 1a above is for these items listed which includes both the Town of Vail and Vail
Resorts Epic Promise Program.
3. Please explain the potential for additional sponsorships or partners.
If we continue to receive the parking passes from the Town of Vail and the in-kind donations from Vail Resorts Epic Promise
Program we do not need additional sponsors or partners at this time.
ADDITIONAL INFORMATION
Are there any other things you'd like to share with Council and staff that are not included in the application?
We appreciate the support from the Town of Vail. The Town of Vail has supported our Special Olympics Ski Team by donating
parking passes for our training days for many years. I have been involved with our Ski Team since 1996 and throughout that time
we have been blessed to have the Town of Vail support us. Without this support I am not sure we would have been able to attract
the wonderful Volunteers that we have had throughout the years and continue to attract. Thank you for all you have done to
make this possible for our Special Needs Athletes who have thrived in our Community due to being able to gain confidence and
have the opportunity to enjoy what the Vail Valley has to offer all of us who live here. Thank you.
REQUIRED ATTACHMENTS
Organization rosters naming all officers, board of directors and respective positions as relevant
Special Olympic Board Members.doc
OPTIONAL ATTACHMENTS
List any URLs where additional information can be found, including photos, videos or other content relevant to
your application.
You may visit the website www.specialolympicsco.org to view more information regarding Special Olympics of Colorado (SOCO).
We are part of this state organization and are the Western Region out of Glenwood Springs.
Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding
Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding
Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding
We encourage questions about the Council application to be sent via email to Martha Anderson - manderson@vailgov.com. Phone calls for further
discussion can be scheduled over email as well.
--->The "Save Draft" button below allows you to save your application and
come back to work on it again.
---> Your application has not been formally submitted until you navigate to
September 21, 2021 - Page 287 of 340
the Menu page and click "Submit Request". You will receive a confirmation
email once your application has been submitted.<---
Linked Form
chilihorse@hotmail.com
Submission Date
Submission Date
06/29/2021
2022 Annual Contribution: File Attachments
If applicable, please attach current State Department of Revenue Certificate with this application.
Epic Promise Program.doc
Please upload event/program/organization budget.
Epic Promise Program.doc
Organization rosters naming all officers, board of directors and respective positions as relevant
Special Olympic Board Members.doc
September 21, 2021 - Page 288 of 340
2022 Annual Contribution: Foresight Ski Guides
Town of Vail 2022 Annual Council Contribution Request
CONTRIBUTION POLICY
All contribution requests received by the Town of Vail will be processed in the following manner:
A. All requests must be submitted electronically. Incomplete applications and supplemental information will not be accepted. THE
TOWN COUNCIL WILL ONLY BE GIVEN YOUR COMPLETED APPLICATION FORMS. NO SUPPLEMENTAL INFORMATION WILL BE GIVEN
TO THE TOWN COUNCIL.
B. All applications for annual funding shall be completed and submitted by June 30th by 5:00 P.M.
C. The Town Council will evaluate the various proposals based on their direct benefit to the entire community of Vail, fulfillment of
the Town’s mission, and how this contribution will affect our resort community’s future health. The Town Council’s mission
statement reads: In order to be the premier international mountain resort community, we’re committed to growing a vibrant,
diverse economy and community, providing our citizens and guests with exceptional services and an abundance of recreational,
cultural and educational opportunities.
DISCLOSURE TO ALL APPLICANTS:
1. No money will be disbursed until March 1st, 2022.
2. Because of uncertainty of revenue estimates, please note the following possibilities:
a) Contribution funding may be reduced based on 2022 revenues.
b) The Town of Vail may choose to disburse funding in quarterly installments throughout 2022.
Special event funding will follow the CSE’s guideline of payment in thirds pending completion of CSE and Town of Vail
permitting requirements.
3. Notification of awards will be sent after the Council approves the final budget in December.
GENERAL INSTRUCTIONS:
All applications must be submitted by June 30th by 5:00 P.M. Any application received after that date will not be considered. Please complete all
fields in this application. No hard copies are accepted.
Email contact
christine@foresightskiguides.org
What is the name of your organization?
Foresight Ski Guides
What category of funding are you applying for? (See definitions at www.vailgov.com/departments/finance/grant-
process)
In-kind only
Type of Funding Requested
In- Kind Services and Facilities Only
In-Kind Contribution Requested
(2) Blue Parking Passes and (1) Pink Parking Pass
Will you also apply for 2022 funding from the CSE?
No
Name of person completing the application
Christine Holmberg
Title of person completing the application
Executive Director
Provide name of person or entity to whom the funding check will be cut.
Foresight is not requesting cash funding.
Mailing Address Street
PO Box 882
September 21, 2021 - Page 289 of 340
City
Vail
State
Colorado
Zip Code
81658
Telephone number
303-506-3859
Email address
christine@foresightskiguides.org
Event/program and/or organization website
www.foresightskiguides.org
Number of years organization has been in business
20
Organization's Mission Statement
The mission of Foresight Ski Guides is "to promote fitness, athletic skills, personal achievement and self esteem for individuals
who are blind and visually impaired by providing challenge recreation opportunities through affordable access to snow sports."
Organization's Tax Status
Non-Profit (501C-3)
If applicable, please attach current State Department of Revenue Certificate with this application.
CO Sec of State Renewal Receipt 2021.pdf
How does your request support item 1C of the Contribution Policy (See above)
Foresight Ski Guides thanks the Town of Vail for its continued support of our transformative, guided skiing program for blind and
visually impaired individuals. Foresight is committed to not only providing challenging, goal-oriented, life-altering, recreation-
based experiences for people who are blind and visually impaired but also to supporting the Town of Vail’s mission and
contributing to the community’s future health.
At the very heart of what Foresight does is work to improve the quality of life of those who are blind and visually impaired.
Foresight strives to shatter the attitudinal barriers, myths, and stereotypes about blindness through its highly visible presence in
Vail. Foresight’s program exposes people with visual disabilities to the joy and exhilaration of skiing and snowboarding. Our
affordable program brings both adults and youth to Vail when they would likely go elsewhere. Adults come back year after year
and some even come multiple times during a season. One Denver Visually Impaired Participant (VIP) came up four times this past
season to ski with Foresight! Another VIP from St. Louis traveled to Vail twice. And that was during COVID!
Youth are groomed to become proficient skiers so when they are older, they return to Vail year after year. A mom of one of our
youth VIPs told me recently her daughter is the reason the family kept coming up to ski this season, because of her experience at
Vail with Foresight. The family of eight has already bought their EPIC passes for next season and the daughter is looking forward
to hitting the slopes with Foresight.
Adult VIPs who are scheduled to ski with Foresight often travel to Vail with family or friends and youth travel with family or adult
chaperones who wouldn’t otherwise visit Vail. Only Foresight’s blind skiers receive products and services donated by generous
local sponsors (lift tickets, equipment). Foresight pays for lodging, adaptive instructors, daily lunch, and roundtrip transportation
from Denver. The VIP’s guests do not receive discounted services, so they spend money in the Town of Vail. In addition, about
half of our ski guides live out of town. Many of those out of towners would not necessarily ski Vail if they were not guiding with
Foresight. When a non-local guide is scheduled to work more than one day Foresight pays their lodging expense at a Vail hotel.
The non-local guide is responsible for their ancillary costs while in town.
Foresight provides unique and satisfying volunteer/community give-back opportunities to the Vail community – by becoming
guides to our visually impaired participants (VIPs). Foresight’s guides are all volunteers and trained at no expense of their own.
In exchange the volunteers are asked to give back ten (10) days per ski season as a guide or shadow. Time and again we hear
how the guides are the ones who benefit from spending time with the VIPs.
BUDGET
Please provide a detailed estimated event/program budget, including anticipated revenues and expenses.
September 21, 2021 - Page 290 of 340
Are your books audited?
No
Please upload event/program/organization budget.
2021 Budget Final.pdf
Who currently funds the event/program?
Foresight receives in-kind and financial support from Vail Resorts/EpicPromise, Town of Vail, Vail and Edwards Rotary Clubs,
Albertsons Companies Foundation/Safe Foundation, Virginia Hill Foundation, Jelm Foundation, The Denver Foundation, El Pomar
Foundation, Masonic Lodge, and a myriad of individual donors including Foresight's Board of Directors, volunteer guides, and
program participants.
Who currently funds your organization?
Foresight receives in-kind and financial support from Vail Resorts/EpicPromise, Town of Vail, Vail and Edwards Rotary Clubs,
Albertsons Companies Foundation/Safe Foundation, Virginia Hill Foundation, Jelm Foundation, The Denver Foundation, El Pomar
Foundation, Masonic Lodge, and a myriad of individual donors including Foresight's Board of Directors, volunteer guides, and
program participants.
If the event/program is not funded at full request, how will the event change with a lower funding allocation?
If Foresight is not awarded in-kind support the program will still operate as planned. Other, less convenient, parking options will
need to be identified. Foresight provides parking for its volunteer ski guides, half of whom drive from the Front Range, and need
to be parked and ready to meet our visually impaired participants (VIPs) at Golden Peak by 8:30am. Support from the Town of
Vail is a significant help in off-setting out of pocket parking expenses. Additionally, the pink parking pass is for our Executive
Director who is onsite each day a blind skier is on the mountain and other days as necessary for planning purposes. The
Executive Director often has to "come and go" so having parking near Golden Peak is much appreciated. These parking passes
have been so helpful in removing barriers for staff and volunteers who guide our VIPs and run our program.
Should the Council decide not to support this event/program at all, will it still occur?
Yes
Do you intend to host the event or program in Vail beyond 2022?
Yes
SPONSORSHIPS & PARTNERSHIPS
1. What is the dollar $ amount of sponsorships and/or partnerships from other sources reflected in the
event/program budget?
$56,627
1a. What is the dollar $ amount of in-kind services or items provided from sponsors or partners?
$157,735
2. Please list your confirmed sponsors or partners.
Jelm Foundation- Bessemer Trust $2,000.00
Paula and Oliver W. Jones Foundation $1,776.71
Kissinger Family Foundation $250.00
El Pomar Foundation $5,000.00
The Denver Foundation $19,000.00
Virginia Hill Foundations $15,000.00
Albertsons Foundation $2,500.00
Vail Rotary $3,100.25
Edwards Rotary $1,250.00
Masonic Lodge $6,000.00
Littleton Lions Club $750.00
3. Please explain the potential for additional sponsorships or partners.
Foresight has submitted grant requests to Foreseeable Future Foundation ($5,000); John G. Duncan Charitable Trust ($15,000);
Jelm Foundation ($18,000); Anschutz Family Foundation ($15,000); Hughes Charitable Fund ($10,000). Additional partners
include Vail Marriott and Comfort Inn, Avon - these businesses support Foresight with discounted hotel room rates. Foresight will
also hold its end of year fundraising campaign in conjunction with Colorado Gives Day.
ADDITIONAL INFORMATION
September 21, 2021 - Page 291 of 340
Are there any other things you'd like to share with Council and staff that are not included in the application?
It’s been a tough 15 months but through perseverance and dedication Foresight survived and thrived. We refused to give up on
our VIPs and provided ski guiding services all winter long. We didn’t set any records, but we had blind skiers on the mountain
nearly every week during the season. We welcomed two new VIPs into our program and one new volunteer. One of the most
rewarding experiences is being out skiing with a VIP and his/her guide and shadow and overhearing the skiing public comment
that they can’t believe a blind person is ripping down the mountain. It can’t help but put a smile on your face. We are grateful for
the support we’ve received from the Town of Vail over the years and hope to continue that long-standing partnership.
REQUIRED ATTACHMENTS
Organization rosters naming all officers, board of directors and respective positions as relevant
Foresight Board of Directors 2021.docx
OPTIONAL ATTACHMENTS
List any URLs where additional information can be found, including photos, videos or other content relevant to
your application.
www.foresightskiguides.org
www.instagram.com/foresightskiguides
https://www.facebook.com/foresightskiguides
Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding
Bill Johnson with Brian and Jon Jan 2021.jpg
Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding
Jimmy with Peter, Greg and Christine 3.21.jpg
Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding
Paula with family and guides 2021.jpg
We encourage questions about the Council application to be sent via email to Martha Anderson - manderson@vailgov.com. Phone calls for further
discussion can be scheduled over email as well.
--->The "Save Draft" button below allows you to save your application and
come back to work on it again.
---> Your application has not been formally submitted until you navigate to
the Menu page and click "Submit Request". You will receive a confirmation
email once your application has been submitted.<---
Linked Form
foresightskiguides@gmail.com
Submission Date
06/30/2021
Submission Date
06/30/2021
2022 Annual Contribution: File Attachments
If applicable, please attach current State Department of Revenue Certificate with this application.
CO Sec of State Renewal Receipt 2021.pdf
Please upload event/program/organization budget.
2021 Budget Final.pdf
Organization rosters naming all officers, board of directors and respective positions as relevant
Foresight Board of Directors 2021.docx
Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding
Bill Johnson with Brian and Jon Jan 2021.jpg
September 21, 2021 - Page 292 of 340
Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding
Jimmy with Peter, Greg and Christine 3.21.jpg
Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding
Paula with family and guides 2021.jpg
September 21, 2021 - Page 293 of 340
2022 Annual Contribution: SOS Outreach
Town of Vail 2022 Annual Council Contribution Request
CONTRIBUTION POLICY
All contribution requests received by the Town of Vail will be processed in the following manner:
A. All requests must be submitted electronically. Incomplete applications and supplemental information will not be accepted. THE
TOWN COUNCIL WILL ONLY BE GIVEN YOUR COMPLETED APPLICATION FORMS. NO SUPPLEMENTAL INFORMATION WILL BE GIVEN
TO THE TOWN COUNCIL.
B. All applications for annual funding shall be completed and submitted by June 30th by 5:00 P.M.
C. The Town Council will evaluate the various proposals based on their direct benefit to the entire community of Vail, fulfillment of
the Town’s mission, and how this contribution will affect our resort community’s future health. The Town Council’s mission
statement reads: In order to be the premier international mountain resort community, we’re committed to growing a vibrant,
diverse economy and community, providing our citizens and guests with exceptional services and an abundance of recreational,
cultural and educational opportunities.
DISCLOSURE TO ALL APPLICANTS:
1. No money will be disbursed until March 1st, 2022.
2. Because of uncertainty of revenue estimates, please note the following possibilities:
a) Contribution funding may be reduced based on 2022 revenues.
b) The Town of Vail may choose to disburse funding in quarterly installments throughout 2022.
Special event funding will follow the CSE’s guideline of payment in thirds pending completion of CSE and Town of Vail
permitting requirements.
3. Notification of awards will be sent after the Council approves the final budget in December.
GENERAL INSTRUCTIONS:
All applications must be submitted by June 30th by 5:00 P.M. Any application received after that date will not be considered. Please complete all
fields in this application. No hard copies are accepted.
Email contact
grants@sosoutreach.org
What is the name of your organization?
SOS Outreach
What category of funding are you applying for? (See definitions at www.vailgov.com/departments/finance/grant-
process)
In-kind only
Type of Funding Requested
In- Kind Services and Facilities Only
In-Kind Contribution Requested
25 parking passes
Will you also apply for 2022 funding from the CSE?
No
Name of person completing the application
Mia D'Angelo
Title of person completing the application
Manager, Grants & Foundations
Provide name of person or entity to whom the funding check will be cut.
SOS Outreach
Mailing Address Street
PO Box 2020
September 21, 2021 - Page 294 of 340
City
Avon
State
Colorado
Zip Code
81620
Telephone number
607-237-1891
Email address
grants@sosoutreach.org
Event/program and/or organization website
www.sosoutreach.org
Number of years organization has been in business
28
Organization's Mission Statement
SOS Outreach changes young lives, building character and leadership in underserved kids through mentoring outdoors. SOS
engages youth, no matter what social, societal, or economic barriers exist for them, through meaningful outdoor adventure
activities, primarily skiing and snowboarding in partnership with Vail Resorts. In Eagle County, SOS supports over 450 local kids in
programs.
Organization's Tax Status
Non-Profit (501C-3)
If applicable, please attach current State Department of Revenue Certificate with this application.
SOS 501 c-3 letter.pdf
How does your request support item 1C of the Contribution Policy (See above)
SOS partners with local school districts and youth-serving agencies to recruit youth who will benefit most from the structure and
consistency of the SOS curriculum. Youth are recommended to the organization based on early indicators of behavioral,
academic, and personal risk factors that suggest a decreased likelihood of high school graduation. During the 2019/20 season,
the three most common risk factors reported by SOS families include: low income families, English as a second language and
single parent families. Due to the prohibitively high costs required for participation in the vast majority of winter sports like skiing
and snowboarding that dominate the Vail culture, many local families do not engage, despite proximity to Vail and its wide variety
of world-renowned outdoor recreational activities. This exclusion further exacerbates pre-existing economic segregation in the
outdoors, as low-income children of racial minorities continually rank as the least represented demographic in our shared outdoor
spaces. In accordance with the Town of Vail’s mission statement, SOS Outreach is in a position to bridge this gap and ensure more
equitable representation of various diverse populations in the outdoors. Through providing low-cost participation, transportation,
costly equipment and lift tickets required for participation in skiing and snowboarding at an extremely reduced rate, underserved
youth are introduced to activities their families could never consider otherwise.
During the 2019/20 winter season and through the support of the Town of Vail, SOS Outreach facilitated on-hill activities at Vail
for 457 participants. Of those participants, 104 reported the following demographic data: 84% of self-identified as an ethnic
minority, 66% reported having a household income of less than $40,000 per year, 51% of participants had no health insurance or
were enrolled in Medicaid and 38% of participants were from non-two adult households.
By providing the most marginalized youth of the Vail Valley with opportunities to be included in the Vail community, SOS
effectively reduces the likelihood of youth engaging in harmful behaviors. SOS also contributes to a more diverse population of
skiing and snowboarding participants. Long-term organizational evaluation results demonstrate that more than 25% of
participants return as lifelong skiers or snowboarders.
BUDGET
Please provide a detailed estimated event/program budget, including anticipated revenues and expenses.
Are your books audited?
Yes
September 21, 2021 - Page 295 of 340
Please upload event/program/organization budget.
SOS Outreach FY 20 Adopted Budget_9.1.20.pdf
Who currently funds the event/program?
n/a
Who currently funds your organization?
SOS Outreach continues to diversify funding as the organization evolves and manages continued growth. Funding is secured from
foundation grants, corporate partners, individuals, events, fee for service and in-kind contributions. SOS Outreach programs
would not be possible without the support from in-kind partner contributions including outdoor gear, lift tickets, and equipment.
If the event/program is not funded at full request, how will the event change with a lower funding allocation?
n/a
Should the Council decide not to support this event/program at all, will it still occur?
Yes
Do you intend to host the event or program in Vail beyond 2022?
No
SPONSORSHIPS & PARTNERSHIPS
1. What is the dollar $ amount of sponsorships and/or partnerships from other sources reflected in the
event/program budget?
$0
1a. What is the dollar $ amount of in-kind services or items provided from sponsors or partners?
$0
2. Please list your confirmed sponsors or partners.
n/a
3. Please explain the potential for additional sponsorships or partners.
n/a
ADDITIONAL INFORMATION
Are there any other things you'd like to share with Council and staff that are not included in the application?
n/a
REQUIRED ATTACHMENTS
Organization rosters naming all officers, board of directors and respective positions as relevant
2020-2021 Board of Directors List and Terms Updated 11 17 2020.pdf
OPTIONAL ATTACHMENTS
List any URLs where additional information can be found, including photos, videos or other content relevant to your
application.
Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding
SOS_AnnualReport_2020_.pdf
Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding
Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding
We encourage questions about the Council application to be sent via email to Martha Anderson - manderson@vailgov.com. Phone calls for further
discussion can be scheduled over email as well.
--->The "Save Draft" button below allows you to save your application and
September 21, 2021 - Page 296 of 340
come back to work on it again.
---> Your application has not been formally submitted until you navigate to
the Menu page and click "Submit Request". You will receive a confirmation
email once your application has been submitted.<---
Linked Form
mdangelo@sosoutreach.org
Submission Date
06/30/2021
Submission Date
06/30/2021
2022 Annual Contribution: File Attachments
If applicable, please attach current State Department of Revenue Certificate with this application.
SOS 501 c-3 letter.pdf
Please upload event/program/organization budget.
SOS Outreach FY 20 Adopted Budget_9.1.20.pdf
Organization rosters naming all officers, board of directors and respective positions as relevant
2020-2021 Board of Directors List and Terms Updated 11 17 2020.pdf
Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding
SOS_AnnualReport_2020_.pdf
September 21, 2021 - Page 297 of 340
2022 Annual Contribution: Roundup River Ranch
Town of Vail 2022 Annual Council Contribution Request
CONTRIBUTION POLICY
All contribution requests received by the Town of Vail will be processed in the following manner:
A. All requests must be submitted electronically. Incomplete applications and supplemental information will not be accepted. THE
TOWN COUNCIL WILL ONLY BE GIVEN YOUR COMPLETED APPLICATION FORMS. NO SUPPLEMENTAL INFORMATION WILL BE GIVEN
TO THE TOWN COUNCIL.
B. All applications for annual funding shall be completed and submitted by June 30th by 5:00 P.M.
C. The Town Council will evaluate the various proposals based on their direct benefit to the entire community of Vail, fulfillment of
the Town’s mission, and how this contribution will affect our resort community’s future health. The Town Council’s mission
statement reads: In order to be the premier international mountain resort community, we’re committed to growing a vibrant,
diverse economy and community, providing our citizens and guests with exceptional services and an abundance of recreational,
cultural and educational opportunities.
DISCLOSURE TO ALL APPLICANTS:
1. No money will be disbursed until March 1st, 2022.
2. Because of uncertainty of revenue estimates, please note the following possibilities:
a) Contribution funding may be reduced based on 2022 revenues.
b) The Town of Vail may choose to disburse funding in quarterly installments throughout 2022.
Special event funding will follow the CSE’s guideline of payment in thirds pending completion of CSE and Town of Vail
permitting requirements.
3. Notification of awards will be sent after the Council approves the final budget in December.
GENERAL INSTRUCTIONS:
All applications must be submitted by June 30th by 5:00 P.M. Any application received after that date will not be considered. Please complete all fields
in this application. No hard copies are accepted.
Email contact
spinkham@roundupriverranch.org
What is the name of your organization?
Roundup River Ranch
What category of funding are you applying for? (See definitions at www.vailgov.com/departments/finance/grant-
process)
In-kind only
Type of Funding Requested
In- Kind Services and Facilities Only
In-Kind Contribution Requested
125 parking passes for participants and volunteers for Superhero Ski Day in March 2022
Will you also apply for 2022 funding from the CSE?
Yes
Please note that funding requests can not be requested through both the CSE and Town Council application
processes for events and programs that fall into the Signature Event, Destination Event, or Cultural Heritage
categories. If you have questions about which funding channel your organization should apply through please
contact Carlie Smith at csmith@vailgov.com or Jeremy Gross at jgross@vailgov.com
How much funding will you request for 2022 from the CSE?
4,000
Name of person completing the application
Shelley Pinkham
September 21, 2021 - Page 298 of 340
Title of person completing the application
Grants and Program Officer
Provide name of person or entity to whom the funding check will be cut.
Roundup River Ranch
Mailing Address Street
8333 Colorado River Road
City
Gypsum
State
Colorado
Zip Code
81637
Telephone number
9705245765
Email address
spinkham@roundupriverranch.org
Event/program and/or organization website
www.roundupriverranch.org
Number of years organization has been in business
15
Organization's Mission Statement
Roundup River Ranch enriches the lives of children with serious illnesses and their families by offering free, medically-supported
camp programs that provide unforgettable opportunities to discover joy, friendships, and confidence.
Organization's Tax Status
Non-Profit (501C-3)
If applicable, please attach current State Department of Revenue Certificate with this application.
RRR 501 (c) 3 _&_Name Change.pdf
How does your request support item 1C of the Contribution Policy (See above)
Superhero Ski Day was developed in 2017 to support grassroots fundraising and with the goal of becoming the world's largest ski
day devoted to raising awareness and funds for children with life-threatening medical conditions and their families. In March 2022
(exact date is TBD), Roundup River Ranch will host the 6th annual Superhero Ski Day on Vail Mountain to honor these campers
and raise money so more kids can attend Roundup River Ranch. Superhero Ski Day raises awareness for Roundup River Ranch,
uniting the many people touched by a child with a serious illness. Individuals and groups compete to raise funds through social
media, email and traditional peer to peer fundraising methods.
With sponsorships including national support from Hasbro, Abercrombie & Fitch, Newman’s Own and Walmart, as well as local
community partners including Alpine Bank, Engel & Volkers, Gallegos Corporation, US Bank, Vail Valley Cares, Vail Health, Vail
Resorts/EpicPromise, and Wagner Equipment. Our event reaches out to partners and provides the opportunity to support this
event through sponsorships and team registration. Increasing awareness of Vail as a destination and civic pride in having a
SeriousFun Children's Network camp are key focus areas of promoting this event.
BUDGET
Please provide a detailed estimated event/program budget, including anticipated revenues and expenses.
Are your books audited?
Yes
Please upload event/program/organization budget.
2022 SHSD Event Budget Template FINAL.xlsx
September 21, 2021 - Page 299 of 340
Who currently funds the event/program?
The following is a list of attendees, donors and sponsors from the 2021 virtual event. Stewart Abbot, Janice Abbott, Alpine Bank,
Dakota Anderson, Brenda Baesel, David Baesel, Deannah and Paul Baesel, Deannah and Paul Baesel, William Baldwin, Norman
Balvin, Peter Barlow, Peter Barlow, Frances S. Baser, Frances S. Baser, Nick Baxter, Richard Bechtold, Darrell Behmer, Karen
Benner, Cara Bertot, Jayne Palu and Timothy Beyer, Peter Blackford, Juri Boguniewicz, Gary Boudreaux, Sandy Brainsky, Martha
Brassel, Susan Breeden, Mark Brown, MD, Toan Bui, Tom Bungay, Judith and Duncan Burdick, Heather Burke, Samantha and
Michael Busenhart, Donald Butler, Liz Cote'- Butler, Skip Cannon, Skip Cannon, Skip Cannon, Wendy and Mike Carey, Kathleen
Carmody, Rick Carpenter, Beth Carroll, Brenda Carter, Maggie Charlton, Kenneth Cheng, Kenneth Cheng, John Christensen, Lisa
and Peter Cirenza, Jennifer and Adam Clark, Carly Clements, LPN, Anonymous, GM Cole, Anonymous, Andrea Collins, Daniel
Collins, Kelly Liken and Rick Colomitz, Melody Conlan, Foster Cooperstein, Dan Crow, Mary and David Davies, Susie Davis, Taylre
Derby, Taylre Derby, Anne-Marie Desmond, Alyson DiCianca, Gina and Dan Dickinson, Gina and Dan Dickinson, Jack Dillon, Jack
Dillon, Dudley Dix, Leslie Doyle, Lorian and Paul Dusha, Katherine Ebbs, Katherine Ebbs, Raymond Ebbs, Anonymous, David Ellis,
Engel & Volkers Vail, Brian Ernster, Cathy and Joe Ethington, Cathy and Joe Ethington, Kim and Frank Filicicchia, Jane Fisher, Judy
Foley, Judy Foley, John Forester, Catherine Bennett and Fred Frailey, Robert Fregolle, Kurt Furger, Greer and Jack Gardner, John
Gault, John Gault, Monique Germone, Eric Gibeaut, Stuart Gilmour, Katie and Howard Glasser, Patricia Godfrey, James Goodman,
Michael Graham, David A Green, Deborah Grimm, Julie and Fletcher Groff, Donna Gross, Tim O. Haas, Lia Gore, MD and Frank
Haluska, MD, Laura and Harold Hamai, Dennis Harris, Jerry Hasbrouck, Kara Hasbrouck-Schmidt, Henry Hawthorne, Stephanie
Hearn, Stephanie Hearn, Dr. William Heisel, Jenny Hejtmanek and Doug Tremblay, Molly Hemenway, RN, PNP, Joan Henle, Chris
Herr, Karen Hill, RN, PNP, Joan and John Hillenbrand, Andy Hiller, Deborah Liptzin, MD and Clay Houser, Lisa and Michael Ingelido,
Lisa and Michael Ingelido, Douglas Jackson, Jed Johnson, Michael Johnson, Michael Johnson, Meena Julapalli, MD, Diane Kalsow,
Christa Kamb, Andrew Katz, Andrew Katz, Jill Keyes, MD, Elizabeth Kojaian, Olivia Koontz, Betsy and Larry McGuire, Sarah
Mikkelsen-Krick and Mark Krick, Terence Krone, Sue and Victor Kuklin, Sue and Victor Kuklin, Cheri and Steve Lasky, Sarah
Lasnier, Ken Leiker, Shanti Leiker, Paige Lindbloom, Stephen Lyle, Eileen and Doug Macrum, Heather Mahnken, Mike Maisey,
Jayesh Makwana, Jeffrey Malehorn, Christine Maloney, Mitzi Marquez, Mary and Reid Marsh, Kenna Mazaros, Bill McCammon, Bill
McCammon, Aemilia McDaniel, Brent McDaniel, Paula McKay, William and Gina McKinney, Dennis McMahon, Tracy Flanigan
McVey, Leonard Metz, Cynthia and Kurt Mill, Peter Monson, Michael Mooney, Amy and Michael Moser, Jane Mott, Kyle Muller, Dee
Murray, Gary Myers, Frederick Nesbit, Meghan OConnor, John Oliva, John Pane, Andrew Paquette, Noreen and Michael Parker,
Joseph Petty, Jr., LeAnn and Richard Pierce, Shelley and John Pinkham, Kate Polce, Ray Psulkowski, Ron Reese, Chris Refsland,
Bethany Rippe, CCLS, Carol Rivers, Josh Robbins, Ann and Ross Robbins, Ann and Ross Robbins, Ann and Ross Robbins, Ann and
Ross Robbins, Ann and Ross Robbins, Ann and Ross Robbins, Eric Romano, Cynthia and David Rothbard, Sue and Mike Rushmore,
Jennifer and Eric Rydin, The Sagel Family, Brenda Salway, Katie and Mike Santambrogio, Katie and Mike Santambrogio, Katie and
Mike Santambrogio, Katie and Mike Santambrogio, Garry Schalla, Victor Schorn, Debbie and Jim Schultz, Sidney Schultz, Erv
Schweiger, Barry Schwellenbach, Juliana Semione, Patricia and Ron Severson, Kathie and Bob Shafer, Kathie and Bob Shafer,
Kathie and Bob Shafer, Carmel A. Shields, Victor Smith, Toni and Wes Spera, Lisa Steele, Tom Stephani, Elizabeth L. Stern, Renee
Strong, Julie and Hugh Sullivan, Julie and Hugh Sullivan, Neil and Anne Sullivan, Briana Taylor, Theodore Taylor, William Taylor,
Mary Thaler, Raj Thangavelu, Carolyn and Steven Thomton, Carolyn and Steven Thomton, Liz and Rodney Thonger, Gail and
Anthony Tomei, John Vucasovich, Wagner Equipment, James Wattwood, Kristine Weisz, MD and Keith Weisz, MD, Erin Whitlow,
Michael Wilkes, Daniel Wise, Daniel Wise, Geoffrey Wise, Peter Woods, JoAnn Wright, Katie Zinn, Charles Zoeller
Who currently funds your organization?
Roundup River Ranch has a diverse source of funders including individuations, corporations, and foundations. Below is a list of
donors from Nov. 1 2020 - June 29, 2021. Adriana Hurtado Novella, Aemilia McDaniel, Alan-Bradley Windows and Doors, Inc.,
Alena Sherash, Alena Fraser, Alex and Marcus Kwan, Alexandra and John Blue, Alexandra and Robert Linn, Alexandra and Ron
Mastriana, Alison Hoversten, Allen Insurance Agency, Allison and Cory Stern, Allison Tomaselli, Alpine Bank, Alpine Skin
Rejuvenation, Alyce Weixler, Alyson DiCianca, Alyssa Thoma, Amanda and Jonathan Alpert, Amanda C Winters, MD, AmazonSmile
Foundation, American Endowment Foundation, America's Charities, Amy and Adam Baker, Amy and C.H. Dorsey, Amy and
Jonathan Nash, Amy and Michael Moser, Amy and Mike Gentile, Amy and Mike Hooley, Amy Gohres, Amy Holm, Amy Woodworth,
Ana Maria Vazquez, Andrea Clark, Andrea Collins, Andrea Eddy, Andrea Markezin, Andrés Salazar, Andrew Gardner, Andrew
Greenberg, Andrew Katz, Andrew Martin, Andrew Paquette, Andrew Sundberg, Andy Hiller, Angela and Scott Tucker, Angie and
Mike Miller, Anilee Foster, Anjali Jones, Ann and Kevin Reidy, Ann and Les Cole, Ann and Ross Robbins, Ann Carroll, Ann Newman,
Ann Siegal, Anna and Paul Robbertz, Anne and Cas Dunlap, Anne Brown, Anne Hirn, Anne W. Green, Anne-Marie Desmond,
Annette and John Budzak, Annette Attolini Fertuck, Annette Ramer, Anni K. Davis and David W. Schlendorf, Annika Mosier,
Anonymous, Anonymous Anonymous, Anslem Gardner, Antonio Diaz, Ariane Pegler, Arlene and Barry Hirschfeld, Arlene and
Kenneth Posner, Audrey Stone, Austen Brown, B Thomas Family Foundation, Bank of America Charitable Gift Fund, Barb and Fred
Baumann, Barbara A. Sidon, Barbara and Brad Smith, Barbara and Brent Bingham, Barbara and Edward Lukes, Barbara and
Laurence Dobrot, Barbara and Lawrence Clark, Barbara Aparicio, Barbara Keller, MD, Barbara Nelson, Barbara Palermo, Barbara
Ruh, Barry Schwellenbach, Bart Freeman, Bates Family Foundation, Beatrice Welters, Ben Oren, Benjamin F Edwards & Company
Inc, Benjamin Lamberjack, Bernard and Suzanne Scharf, Beth Carroll, Beth and Glenn Frommer, Beth and Jack Affleck, Beth and
Martin Gold, Beth and Rod Slifer, Beth Anderson, Bethany Rippe, CCLS, Betsy and Dennis Cheroutes, Betsy and Larry McGuire,
Bettan Laughlin, Betty and Clinton Josey, Betty and Jim Rodgers, Betty and Walt Sanders, Bev and Bruce Wagner, Bev Schneiter,
Beverlee Sagel, Beverly and Richard Markoff, Bill DAmbrosia, Bill McCammon, BJ and Garrett Smith, Blackbaud Giving Fund,
September 21, 2021 - Page 300 of 340
BluSky Restoration Contractors, Inc., Bob and Mazy Miller, Bob and Phyllis Finlay, Bob and Rosie Tutag, Brenda Williams, Brenda
Baesel, Brenda Carter, Brenda Salway, Brent Franks, Brent McDaniel, Brian and Lynda Wenk, Brian Ernster, Briana Taylor, Brigid
O'Connor, MBA, Brownstein Hyatt Farber Schreck, LLP, Bruce Hagedorn, Bryan Mack, C L Chen, Capitol Hill Communications, Cara
Bertot, Carla and Doug Goodyear, Carla Guarascio, Carly Clements, LPN, Carmel A. Shields, Carol and Larry Mizel, Carol and
Robert Navratil, Carol Reid, Carol Riggs, Carol Rivers, Carol S. Lasker, Carole and Peter Feistmann, Carole Schragen, Caroline and
Bruce Ely, Carolyn and Brian Reihe, Carolyn and Byron Craig, Carolyn and Steven Thomton, Carrie Swartz, Carter and Jeff
Sharfstein, Casilda Fernandez, Castaways Foundation, Catherine and Peter Eklund, Catherine Bennett and Fred Frailey, Catherine
Hagerty, Catherine Michels, Cathleen and William Bethke, Cathy and Joe Ethington, Cathy Cohn, Cathy Sullivan, Center Copy
Boulder, Inc, Charlene Cobb, Charles T. Bantis, Charles V. McAdam Jr. Charitable Foundation Inc., Charles Zoeller, Charlie & Mary
Beth O'Reilly Family Foundation, Chase Rogowski, Cheri and Steve Lasky, Cheryl Patrick and Scott Nelson, Chetter Latcham, Chris
Herr, Chris McGarrigal, Chris Refsland, Christa Kamb, Christina and Andrew Spruiell, Christina Miller, Christine and Christophere
Sallee, Christine Dent, Christine Ford, Christine Hancock, Christine Maloney, Christy Dittrick, Cindy and Dennis Moran, Cindy
Steuart, Claire and Mark Noble, Clare Fletcher, Clarence V LaGuardia Foundation, Claudia Wells, Cliff Unger, Clune & Associates,
Clyde Hanks, Colorado Mesa University, Colton Anderson, Comerford Insurance Agency, Inc., Community First Foundation, Coralie
and Bruce Rogers, Cornelius Milmoe, Courtney Harless, Courtney Leiker, Courtney Werner, Craig Sovka, Creative Floors LLC,
Cresta and Travis Stewart, Cristal Jones, Cristina and Ron Byrne, Crosby and Sally Foster, CU-PediatRx, Cymaron Foundation,
Cynthia and David Rothbard, Cynthia and Kurt Mill, Cynthia Cram, Dakota Anderson, Dale Koblenzer, Dalton Sim, Dan Crow, Dan
LeVan, Dana Shepard and Michael Narkewicz, MD, Daniel and Denise Murray, Daniel Collins, Daniel Frank, Daniel Mccutchon,
Daniel Wise, Daniela Demeillac, Danielle and Mark Wiletsky, Danny Pijuan, Darby Derby, Darcey and Etai Bar-on, Darrell Behmer,
Dave and Marty Erb, David A Green, David Baesel, David Depoy, David Ellis, David Larsen Surveying, David W. Schlendorf, Dawn
and Larry Mullin, Dawn Goode, Dawn Hefti OBrien, Deannah and Paul Baesel, Deb and Darrell Nelson, Deb and Drex Douglas,
Debbi and Lee Alpert, Debbie and James Lustig, Debbie and Jim Schultz, Debbie and John Roeland, Deborah and Stephen
Blanchard, Deborah Friedman, Deborah Grimm, Deborah Liptzin, MD and Clay Houser, Debra and David Stull, Debra Herz, Dee
Murray, Dennis Donovan, Dennis Harris, Dennis McMahon, Denver Botanic Gardens, Devyne Petersen, Diana Verrilli and David
Raduziner, Diane and Chuck Newcom, Diane and Lou Loosbrock, Diane and Marshall Wallach, Diane D. Writer, Diane Kalsow,
Dianne C. Leeb, Donald Butler, Donna and Bruce Schmeiser, Donna and Pat Martin, Donna Gray, Donna Gross, Dora and Jay Hilty,
Dorinda B. Armstrong, Doug Johnson and Alison Brent, MD, Douglas Jackson, DR Capital, Dr. Ivor Garlick and Mrs. June Garlick, Dr.
William Heisel, Dudley Dix, Ed Ruth, Ed Sands, Edith and Louis Gitlin, Eileen and Doug Macrum, Eileen Wysocki, El Pomar
Foundation, Elaine and Steve Schwartzreich, Elaine Kauffman, Eleanor and M.A. Bramante, Eleanor Finlay, Elisse Kelley, Elizabeth
and Jay Peyton, Elizabeth Basso, Elizabeth Borow and Andrew Gittle, Elizabeth Holland, Elizabeth Kojaian, Elizabeth L. Stern,
Elizabeth Shafer, Elizabeth Sipes, Elizabeth Starrs and Lorraine Parker, Ellen Mitchell, Emily and Harry Volz, Emily Mauter, Emma
Lister, Engel & Volkers Vail, Eric Gibeaut, Eric Romano, Erin and Adam Groom, Erin and Bob Boselli, Erin Whitlow, Erv Schweiger,
Ethan and Lauren Watel, Evelyn Cavins, Facebook Payments Inc., Faye and Wayne Gardenswartz, Fernanda Carlin, Fidelity
Charitable, First Western Trust, Foster Cooperstein, Frances and Vincent Jones, Frances S. Baser, Frechette Family Foundation,
Freda Maytag Crawford Trust, Frederick Nesbit, Frey Foundation, frontstream, Gabriela Henriquez, Gabriela Migoya, Gail and
Anthony Tomei, Gail Nash, Gail Sinclair, Garry Schalla, Gary Boudreaux, Gary Myers, Gary Wicklund Family Foundation, Geoffrey
Wise, George and Judy Hudspeth, Georgianna and Peter Forbes, Gina and Dan Dickinson, Gina and Dan Vecchiarelli, Gina and Jim
Lorenzen, Glenda and Larry Antonelli, Gloria and Frank Kalman, GM Cole, Grace Ellen Anshutz, Grace Poganski, Greg Phillips,
Greta and Clark Walker, Greta and Randy Wilkening, Gulf Coast Community Foundation, Inc., Gwen and Rick Scalpello, Gwendolyn
Kerby, Hala Charitable Foundation, Harriet and David Tamminga, Harriet and Michael Greenstein, Harvey Alpert, Hasbro, Inc.,
Hayes Family Foundation, Heath Kennedy, Heather and Adam Mordecai, Heather Behrends, Heather Burke, Heather Ehret
Faircloth, Heather Mahnken, Heidi and Mark Bricklin, Heidi Bintz, Heidi Seawright, Heidi Telles, Henry Hawthorne, Hoke Stapp,
Holly and John Williams, Ian OConnor, Ilena and Jorge Ballesteros, ImpactAssets, Inc., Iris and Michael Smith, J&T Paolilli Family
Charity Fund, J. Moon-Murray, Jack Dillon, Jack G. Hiehle, Jae Dee Wood, Jaime OBrien, Jake Cripe, MD, James and Amy Regan,
James C. Allen Charitable Foundation, James Goodman, James Peif, James Power, James Roberts, James Smithers, James
Thompson, James Wattwood, Jamie Sporrer, Jan and Dee Wisor, Jan and Howard Shaw, Jan B. Smedley, Jan Miller, Jane and
Gregory Johnson, Jane and Michael Kirby, Jane and Richard Mirande, Jane E. Hall, Jane Fisher, Jane Michaels, Jane Mott, Janelle
Briggs, Janet A. Kenien, Janet Gurley, Janet Hill, Janet Mordecai, Janet Zube-Arrington, Janice Abbott, Janice Baer, Janice Tonz,
Janine Yunker, Jann Ozzello, Jasmin Fling, Jay Corr, Jayesh Makwana, Jayne Palu and Timothy Beyer, Jean and Alexander Urquhart,
Jean Bissett Fiegel, Jean Graham and Philip Smith, Jean Hanson, Jean Naumann, Jeanette Hackney, Jeanine and James Koontz, Jed
Johnson, Jeff and Lori Boyer, Jeffrey D Williams, Jeffrey Malehorn, Jen and Tim Bettenhausen, Jenika and Lee Doberstein, Jennie
and Gil Fancher, Jennie Ridgley, Jennie Wahrer, Jennifer and Adam Clark, Jennifer and Barton Kellogg, Jennifer and David White,
Jennifer and Eric Rydin, Jennifer and Richard Mandelson, Jennifer Bianchi, Jenny Hejtmanek and Doug Tremblay, Jerry and Alice
Craghead, Jerry Hasbrouck, Jessica and Daniel Craig, Jessica and Matthew Ivanoff, Jill and Matthew Fortney, Jill and Scott
Schreiner, Jill Keyes, MD, Jill Murphy, Jim and Janet Dulin, Jim and Kim Taylor, Joan and John Hillenbrand, Joan Henle, JoAnn Wright,
Joanne Kleinstein, Jodi and Kenneth Teague, Jodi and Sean Clifford, Jody and Don Yale, Johanna and Manuel Ladis, Johanna and
Robert Barrows, John Howell, John Christensen, John DeWildt, John Gault, John Oliva, John Pane, John R. Oltman Private
Foundation, John Vucasovich, Jonathon Sera, Jonny Howle, Joseph Petty, Jr., Joseph Staron, Josephine Munsell, Josh Robbins, Joyce
Pegg, Judi Gervasini, Judith and Duncan Burdick, Judith Stein, Judy and Joseph Moore, Judy and Richard Marks, Judy Foley, Judy, JD
and Bob, JD Holmes, Julia Milzer, Juliana Semione, Julie and Fletcher Groff, Julie and Hugh Sullivan, Julie and Mike Chapman, Julie
and Theodore Gerbick, Julie Overy, Julie Schwedt, Julie Shapiro, Julie Zimbelman, MD and Scott Zimbelman, MD, Juliet and Daniel
September 21, 2021 - Page 301 of 340
Glaser, Juri Boguniewicz, Justin Choi, Kali and Clay Vansteel, Kara Hasbrouck-Schmidt, Karen and Charlie Kilgore, Karen and
Dennett Hutchinson, JD, Karen Benner, Karen Hill, RN, PNP, Karen Kalmanson, Karen Zarlengo, Karly and Brad Farber, Katarinna
McBride, Kate and Mathew Wachlarowicz, Kate Ligare, Kate McKay, Kate Polce, Katherine and Michael Whitcomb, Katherine and
Stanley Eaton, Katherine and Steve Wellington, Katherine Ebbs, Katherine Hannigan, RN, Katherine Palmer, Katherine Wargo,
Kathie and Bob Shafer, Kathleen and Jeff Bell, Kathleen Carmody, Kathleen Hesler, Kathryn Campbell, Kathryn Kuchler, Kathy Cole,
Katie and Howard Glasser, Katie and Mike Santambrogio, Katie Zinn, Kazi Sherpa, Keegan Winkeller, Kelley Donegan, Kelley
Roswell and Ian Capps, Kelly Liken and Rick Colomitz, Kelly Maloney, MD and Jim Maloney, Kelly Roberts, Ken and Jan Hostetler,
Ken Leiker, Ken Schanzer, Kendall Clements, Kenna Mazaros, Kenneth Cheng, Kent Rose, Kerry Bartlett, Kevin Blount, Kevin
McDonnell, Kevin Stephens, Kevin Vasquez, Kim and Frank Filicicchia, Kimberly Lockhart, Kimberly Williams, Kirsten Moertel,
Knapp Mandell Family, Kris Bowers, Kris Bruce, Kristen and Scott Issel, Kristen McHugh, Kristen Shrycock, Kristin Trenholm,
Kristine Koblenzer, Kristine Von Manowski, Kristine Weisz, MD and Keith Weisz, MD, Kroger, Kulvinder Sachar, Kurt Furger, Kyle
Muller, Laine and Merv Lapin, Lalit Bajaj, MD, Lani Kessler, Lara and Anthony Link, Larry and Dee Smith and Family, Laura and
Harold Hamai, Laura Anzalone, Laura Boehm, Laura Bopp and Ned Bosworth, Laura Reiss, Laura Zerbe, Lauren Arnold, Lauri and
Jeff O'Brien, Laurie and Andy Williams, Lawlor Wakem, LeAnn and Richard Pierce, Leigh Compton, Lenore Sherman, Leonard
Green, Leonard Metz, Leonard Randolph Jr, Leslie and Thomas Fiorentino, Leslie Doyle, Leslie Grooters, Lia Gore, MD and Frank
Haluska, MD, Lieba Alpert, Linda and Dean Wolz, Linda and Joe Perry, Linda Hendricks, Linda Odiorne, Lindsay Erickson, Lindsey
Kraft, Lisa and Bill Mikulka, Lisa and Brad Humphries, Lisa and Michael Ingelido, Lisa and Peter Cirenza, Lisa Blair Davis, Lisa
Dennis and Gavin Selway, Lisa Dillon, Lisa Steele, Liz and Rodney Thonger, Liz Cote'- Butler, Lockheed Martin Employees' Political
Action Committee, Lois and Jay Miller, Lori and Robert Brown, Lori and Ron Sokol, MD, Lori Lee, Lorian and Paul Dusha, Louis and
Anne Abrons Foundation, Inc, Louis and Sandra Berkman Foundation, Louise Young and Brian Hoyt, Luisa Jaeger, Luleta and
Samuel Maslak, Lynn and Brian Wylie, Lynn and Don Janklow, Lynn and Graham Fulton, Lynn and John Cormey, Lynn Feiger, Lynne
and Andy Greene, Lynne Marlor, Lynne Sullivan, Madeline and Jeffrey Darst, MD, Maggie Charlton, Maggie Fitzgerald, Manuel
Madrazo, Marci McCalley, Marco Tonazzi, Margaret and Glen Wood, Margaret and Keith Whitelaw, Margaret Lewis, Margit and
Marty Patterson, Margy and Charles Malott, Maria Romano, Maria Scheffler, Marianne Lehman, Marisa Ferrara, Marisol Marquez,
Marita Bledsoe, MD, Marjorie and Phil Odeen, Mark and Renee Jahnke, Mark Brown, MD, Mark Miller, Mark Schacht, Marka Moser,
Marlys and Ralph Palumbo, Marsha and Ted Alpert, Martha and William Bevan, Martha Brassel, Martin E. Jr. and Brooke Stein
Fund, Marty and Wesley Segelke, Mary and David Davies, Mary and Reid Marsh, Mary and William Kennedy, Mary Baumer, Mary
Bochain, Mary Ellen and Stan Cope, Mary Jo and Bruce Maguire, Mary Lamb Lucas, Mary Thaler, Mary Vlaar, MaryBeth Garel,
Mason Klahn, Matt Simek, Maureen Barton, Maureen Campbell, Maureen Johnson, McDonald's Corporation, MDC/Richmond
American Homes Foundation, Meena Julapalli, MD, Megan Burch, Megan Florence, Megan Rodgers, PA-C, Meghan OConnor, Mellam
Family Foundation, Melody Conlan, Meltzer Family Foundation, Melyssa Feiler, Mercedes Mendoza, Meredith Johnson, Mia Berlin,
Michael Graham, Michael Johnson, Michael Mooney, Michael Rodenak, Michael Thiel, Michael Wilkes, Michele and Richard Right,
Michelle and Paul Stevinson, Michelle Lake, Michelle Mitchener, Mihaela Zdravkova, Mike Eisenhauer, Mike Maisey, Mike Winn,
Mile High United Way, Mimi and Tim Trombatore, Mitzi Marquez, Molly and Ernest Braxton, MD, Molly Griffin, Molly Hemenway, RN,
PNP, Monique Davis, Monique Germone, Monte McGlochlin, Morgan Stanley Gift Fund, Mr. and Mrs. Robert Rostolder, Mr. Leonard
Koch, Mr. Ryan Wallach, Mr. Will Comerford, Ms. Joy Nichols, Ms. Marsha Bickler, Ms. Patricia Melero, N M Morris Family
Foundation, Namie and Arthur Liu, MD, Nancy and Bob Inman, Nancy and Harold Zirkin, Nancy and Henry Goetze, Nancy and
Matthew McKenna, Nancy Bedlington and Robert Elkins, Nancy Farley, Nancy Lieberman, Nancy Pruckno, National Philanthropic
Trust, Neil and Anne Sullivan, Neil Siegel, Netia and Henry Gerken, Network for Good, Nicholas Popejoy, Nicholas Sunday, Nick
Baxter, Nicole Rogers, Noreen and Michael Parker, Norman Balvin, Northrop Grumman Charity Custodial Account, Northwestern
Mutual Foundation, Nowell May, Oklahoma City Community Foundation, Olivia Koontz, Page Slevin, Paige Lindbloom, Paige
Waymire, Pam Chicol, Pamela and Bob Barker, Pamela and John Grossman, MD, Pamela and Josh Gold, Pamela Bansbach, Pamela
Grosas, Pamela Stenmark, Panni Naastad, Patricia and Dennis Gibbons, Patricia and James Bain, Patricia and Ron Severson,
Patricia Carlson, Patricia Godfrey, Patrick and Deborah Sheehy, Patrick Clark, Patrick Mahar, M.D., Patsy and Pedro Cerisola, Patti
and Ross Dixon, Paul Erwin, Paul Anders, Paul Gore, Paul, Emily, Jack, and JP St Ruth, Paula Garcia, Paula McKay, Peggy and
Joseph Conway, Peggy Thompson, Penny Michaud, Peter Barlow, Peter Blackford, Peter Monson, Peter Woods, Peter Zwiebach,
Pikes Peak Community Foundation, Pledgeling Foundation, Prisca Boris, Priscila Suinaga, Rachel Akeson, Rachel Hennum, Radene
Gordon Beck, Rae Lamborn, Raj Thangavelu, Rakuten, Ray Psulkowski, Raymond Ebbs, Rebecca Aldrich, Rebecca Dahlguist,
Records - Johnston Family Foundation, Inc., Re-Member Ministries, Renee and Stephen Leventhal, Renee Okubo, Renee Strong,
Rhonda Strauss, Richard Bechtold, Richard Bradsby, Richard Goldman, Richard Liebhaber, Richard M. Foster and Julia T.
Waggener, Rick Carpenter, Ricki and Dave Rest, Ricki Shaw Sherlin, Rita and Kenneth Lewis, Rita Myers, Robert and Trudy
Matarese, Robert Fregolle, Robert Silber, Robert Thrash, Robin and Rob Chalecki, Robyn and Andrew Levy, Rocco and Judi Dodson,
Rocio Garcia, Rocky Mountain Custom Landscapes, Inc., Rodolfo Sanchez, Roger and Chris Schneider, Romy Dunford, Ron Reese,
Ronette and David Hall, Rosalind Wolff, Rose and Alaric Renz, Rose Community Foundation, Russ and Becky Cunningham, Ruth A
McMaster Rev Trust, Ruth and Tom Powers, Ruth B. Johnson, JD and Kris Sabel, Ryan Mordecai, Sally and Richard O'Loughlin,
Samantha and Michael Busenhart, Sandi and Larry Agneberg, Sandra Taryle, Sandy Brainsky, Sara Resnick, Sarah and Bill Ross,
Sarah and Chris Cooper, Sarah and Matt Teeters, Sarah and Nick Salvadore, Sarah and Norman Smith, Sarah and Peter Millett,
Sarah Lasnier, Sarah Mikkelsen-Krick and Mark Krick, Sarah Ryan, Saundra and Hannes Spaeh, Schlessman Family Foundation,
Schwab Charitable, Sendy Sauce, SeriousFun Children's Network, Inc., Servier Pharmaceuticals LLC, Shane Kleinstein, Shanti
Leiker, Sharlene Baum, Sharon Walker, Shawna Saeedian, Sheila Foss, Sheila Sasson, Shelley and John Pinkham, Shelley Sloan
and Paul Stillwell, M.D., Shelly and Rick Sapkin, Shereen and Michael Pollak, Sheri and Tom Schweizer, Sherry Malone, Sidney
September 21, 2021 - Page 302 of 340
Schultz, Skip Cannon, Stacy and Randy Zerr, Stacy Knox, Stan Bush, Stanley Lapidos, Stephanie Hearn, Stephanie Henry,
Stephanie McCarthy, Stephanie Milzer, Stephanie Villa, Stephen Holden, Stephen Kohara, Stephen Lyle, Sterling Carlson, Sterling
Nell Leija, Steve Lewis, Steve Psaledakis, Stewart Abbot, Stone Edge Farm, Stone Heyman, Stromberg Carlson, Stuart Gilmour,
Sue and Mike Rushmore, Sue and Victor Kuklin, Summer Kassmel, Sunny and Philip Brodsky, Susan and Albert Weihl, Susan and
Alvin Schonfeld, Susan and Dave Schulz, Susan and Donald Sturm, Susan and Ed Cudahy, Susan and Paolo Narduzzi, Susan and
Richard Frank, Susan Baker, Susan Breeden, Susan Cunningham, Susan Shepps, Susan Sonders, Susanne Johnson, Susie Davis,
Suzanne and Peter Koh, Suzanne Filla, Suzanne Gallegos, Suzanne Griffin, Suzy and Jim Donohue, Suzy Jaeger, T. Rowe Price
Program for Charitable Giving, Tamar Arbeli, Tami Young, Tamra Tharratt Converse, Tanja Wojcik, Tara and Loren Hofer, Tara
Yeager, Taylre Derby, Terence Krone, Terri Dvorkin, The Anschutz Foundation, The Ayco Charitable Foundation, The Bahramzadeh
Family Foundation, The Beer Spa, The Benevity Community Impact Fund, The Children's Hospital Association Colorado, The
Corundum Group, The Denver Foundation, The Ferguson Family, The Gallegos Corporation, The Herzog Family Fund, The Jazzbird
Foundation, The Keith and Carol Brown Family Foundation, The Kettering Family Foundation, The Peternell Family Foundation, The
Reel Family Foundation, Inc, The Sagel Family, The Strear Family Foundation, Inc., The Village Market, The Westport Fund, The
Woodell Family Foundation, Inc., Thelma and Herb Rubinstein, Theodore Taylor, Thomas Klauer, Thomas Shoup, Tim O. Haas,
Toan Bui, Todd and Karen Grubin, Todd Davidson, Tom Bungay, Tom Stephani, Toni and Jonathan Saiber, Toni and Wes Spera,
Town of Avon, Tracey Bentley, Tracey Clery, Traci and Michael Wodlinger, Tracy Flanigan McVey, Tyra Rudrud, United Jewish
Foundation of Metropolitan Detroit, United Way of Greater Kansas City, United Way of Greater Milwaukee & Waukesha County, Vail
Health, Vail Mountain School Philanthropy Service Group, Vail Valley Foundation, Vail Valley Jet Center, Vail Valley Surgery Center,
LLC, Val Ropes and Richard Nelson, Valerie Weber, Vali and Dennis Wilcox, Valinda Yarberry, VanHee Properties, Vicki and Chris
Peterson, Victor Schorn, Victor Smith, Vikki Martin, Vincent Saturnino, Virginia Miller, Virginia Posnick, Wagner Equipment,
Walmart, Walmart # 1095, Walmart Foundation, Wayne Hoagland, Wendy and Mike Carey, Wendy Sapuntzoff, Whitewater
Express Car Wash, William and Gina McKinney, William Baldwin, William Ferguson, William S. Bennett, William Schmitz, William
Taylor, WRG Foundation, Zastrow Dentistry, LLC, Zoe Mazzulli, Zoella and Devon Donaghue,
If the event/program is not funded at full request, how will the event change with a lower funding allocation?
The event will proceed as planned if request is not fully funded. Funds are raised through registration fees, sponsorships, in-kind
support and donations. The in-kind request helps keep event expenses to a minimum so more funds can be directed to send kids
with serious illnesses to Roundup River Ranch for free!
Should the Council decide not to support this event/program at all, will it still occur?
Yes
Do you intend to host the event or program in Vail beyond 2022?
Yes
SPONSORSHIPS & PARTNERSHIPS
1. What is the dollar $ amount of sponsorships and/or partnerships from other sources reflected in the
event/program budget?
$15,000
1a. What is the dollar $ amount of in-kind services or items provided from sponsors or partners?
$15,000
2. Please list your confirmed sponsors or partners.
Currently we do not have any confirmed partners for 2022. We will begin soliciting sponsors in the Fall of 2021.
3. Please explain the potential for additional sponsorships or partners.
Superhero Ski Day was developed in 2017 to support grassroots fundraising and with the goal of becoming the world's largest ski
day devoted to raising awareness and funds for children with life-threatening medical conditions and their families. In March 2022
(exact date is TBD), Roundup River Ranch will host the fifth annual Superhero Ski Day at Vail Mountain to honor these campers
and raise money so more kids can attend Roundup River Ranch. (Note: The event was cancelled in 2020) Superhero Ski Day
raises awareness for Roundup River Ranch, uniting the many people touched by a child with a serious illness. Individuals and
groups compete to raise funds through social media, email and traditional peer to peer fundraising methods.
With sponsorships including national support from Hasbro, Abercrombie & Fitch, Newman’s Own and Walmart; medical partners
including DaVita based in Denver: as well as past local community partners including Gallegos Corporation, Alpine Bank, Engel &
Volkers, US Bank, Vail Valley Cares, Vail Health, Vail Resorts/EpicPromise, Vail Summit Orthopedics and Wagner Equipment. Our
event reaches out to partners and provides the opportunity to support this event through sponsorships and team registration.
Increasing awareness of Vail as a destination and civic pride in having a SeriousFun Children's Network camp are key focus areas
of promoting this event.
ADDITIONAL INFORMATION
September 21, 2021 - Page 303 of 340
Are there any other things you'd like to share with Council and staff that are not included in the application?
The date for the 2022 Superhero Ski Day has not been finalized. We anticipate it will be the second or third Saturday in March of
2022. We will notify the Council once finalized.
Many thanks for your past and generous support of Roundup River Ranch!
REQUIRED ATTACHMENTS
Organization rosters naming all officers, board of directors and respective positions as relevant
RRR Board Members as of 03.31.2021.pdf
OPTIONAL ATTACHMENTS
List any URLs where additional information can be found, including photos, videos or other content relevant to your
application.
www.roundupriverranch.org
https://www.facebook.com/roundupriverranch
https://www.youtube.com/watch?v=fA0M6o3k08w
https://www.youtube.com/watch?v=J5GF8GznV3I
Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding
Superheroes Are Everywhere Toolkit.pdf
Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding
SHSD - Friends.jpg
Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding
We encourage questions about the Council application to be sent via email to Martha Anderson - manderson@vailgov.com. Phone calls for further
discussion can be scheduled over email as well.
--->The "Save Draft" button below allows you to save your application and
come back to work on it again.
---> Your application has not been formally submitted until you navigate to
the Menu page and click "Submit Request". You will receive a confirmation
email once your application has been submitted.<---
Linked Form
spinkham@roundupriverranch.org
Submission Date
Submission Date
06/30/2021
2022 Annual Contribution: File Attachments
If applicable, please attach current State Department of Revenue Certificate with this application.
RRR 501 (c) 3 _&_Name Change.pdf
Please upload event/program/organization budget.
2022 SHSD Event Budget Template FINAL.xlsx
Organization rosters naming all officers, board of directors and respective positions as relevant
RRR Board Members as of 03.31.2021.pdf
Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding
Superheroes Are Everywhere Toolkit.pdf
Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding
September 21, 2021 - Page 304 of 340
2022 Annual Contribution: Vail Skating Festival (Summer in July and Winter Event in
December)
Town of Vail 2022 Annual Council Contribution Request
CONTRIBUTION POLICY
All contribution requests received by the Town of Vail will be processed in the following manner:
A. All requests must be submitted electronically. Incomplete applications and supplemental information will not be accepted. THE
TOWN COUNCIL WILL ONLY BE GIVEN YOUR COMPLETED APPLICATION FORMS. NO SUPPLEMENTAL INFORMATION WILL BE GIVEN
TO THE TOWN COUNCIL.
B. All applications for annual funding shall be completed and submitted by June 30th by 5:00 P.M.
C. The Town Council will evaluate the various proposals based on their direct benefit to the entire community of Vail, fulfillment of
the Town’s mission, and how this contribution will affect our resort community’s future health. The Town Council’s mission
statement reads: In order to be the premier international mountain resort community, we’re committed to growing a vibrant,
diverse economy and community, providing our citizens and guests with exceptional services and an abundance of recreational,
cultural and educational opportunities.
DISCLOSURE TO ALL APPLICANTS:
1. No money will be disbursed until March 1st, 2022.
2. Because of uncertainty of revenue estimates, please note the following possibilities:
a) Contribution funding may be reduced based on 2022 revenues.
b) The Town of Vail may choose to disburse funding in quarterly installments throughout 2022.
Special event funding will follow the CSE’s guideline of payment in thirds pending completion of CSE and Town of Vail
permitting requirements.
3. Notification of awards will be sent after the Council approves the final budget in December.
GENERAL INSTRUCTIONS:
All applications must be submitted by June 30th by 5:00 P.M. Any application received after that date will not be considered. Please complete all
fields in this application. No hard copies are accepted.
Email contact
eshipstad@outlook.com
What is the name of your organization?
Vail Skating Festival (Summer in July and Winter Event in December)
What category of funding are you applying for? (See definitions at www.vailgov.com/departments/finance/grant-
process)
In-kind only
Type of Funding Requested
In- Kind Services and Facilities Only
In-Kind Contribution Requested
4 days Dobson Arena (2 summer/2 winter)
Will you also apply for 2022 funding from the CSE?
Yes
Please note that funding requests can not be requested through both the CSE and Town Council application
processes for events and programs that fall into the Signature Event, Destination Event, or Cultural Heritage
categories. If you have questions about which funding channel your organization should apply through please
contact Carlie Smith at csmith@vailgov.com or Jeremy Gross at jgross@vailgov.com
How much funding will you request for 2022 from the CSE?
20,000
September 21, 2021 - Page 305 of 340
Name of person completing the application
Eddie Shipstad
Title of person completing the application
Owner/ President
Provide name of person or entity to whom the funding check will be cut.
Shipstad Entertainment or Shipstad Skating Instruction INC
Mailing Address Street
55 VILLEGREEN ST
City
Colorado Springs
State
Colorado
Zip Code
80906
Telephone number
13039476113
Email address
eshipstad@outlook.com
Event/program and/or organization website
www.vailskatefest.com www.vailsummerskate.com www.shipstadent.com
Number of years organization has been in business
21
Organization's Mission Statement
To provide the highest level of skating entertainment and education to the skating community, skating fans, and general public.
We are continuing my family's tradition of ice show entertainment since 1936.
Organization's Tax Status
For Profit
If applicable, please attach current State Department of Revenue Certificate with this application.
How does your request support item 1C of the Contribution Policy (See above)
The Vail Skating Festival's mission is to bring the highest level of skating talent in the world to the #1 destination resort in the
world. We are giving the guests and residents of Vail and surrounding areas amazing events that not only incorporate the
highlight of the event with the Ice Spectacular Show at Dobson Arena, but free shows at the Solaris and Arrabelle Ice Rinks, and
educational events with the clinic/seminar for skaters around the country, Canada, Mexico, and the Front Range.
BUDGET
Please provide a detailed estimated event/program budget, including anticipated revenues and expenses.
Are your books audited?
Yes
Please upload event/program/organization budget.
2022 Event Budget Vail Skating Festival Summer and Winter IN-KIND Application.xlsx
Who currently funds the event/program?
CSE, Sponsors (Steadman Clinic, Alpine Bank, MK/John Wilson Blades, Shipstad Entertainment)
Who currently funds your organization?
Shipstad Skating Instruction INC/Shipstad Entertainment
September 21, 2021 - Page 306 of 340
If the event/program is not funded at full request, how will the event change with a lower funding allocation?
Participant fees will increase to cover expenses. For the winter event, expenses for housing will need to be cut as well as possibly
the amount of elite talent. Our goal is to not cut any of the advertising budget.
Should the Council decide not to support this event/program at all, will it still occur?
Yes
Do you intend to host the event or program in Vail beyond 2022?
Yes
SPONSORSHIPS & PARTNERSHIPS
1. What is the dollar $ amount of sponsorships and/or partnerships from other sources reflected in the
event/program budget?
$13,000
1a. What is the dollar $ amount of in-kind services or items provided from sponsors or partners?
$12,500
2. Please list your confirmed sponsors or partners.
Steadman Clinic/Steadman Philippon Research Institute
Alpine Bank
MK/John Wilson Blades
Shipstad Entertainment
3. Please explain the potential for additional sponsorships or partners.
We are looking into adding a world-wide boot manufacturer as well as a local real estate company.
ADDITIONAL INFORMATION
Are there any other things you'd like to share with Council and staff that are not included in the application?
The two days of in-kind for the summer event keep the expenses down for the skaters of the clinic and coaches coming for
additional educational information. The two days of in-kind (Dobson Arena) for the winter event assists with us being able to
bring in the best talent possible. Coming off of an Olympic year (2022 Olympic Games) can be a great draw to our event with
having current Olympians in the shows.
REQUIRED ATTACHMENTS
Organization rosters naming all officers, board of directors and respective positions as relevant
Shipstad Entertainment Board of Directors.pdf
OPTIONAL ATTACHMENTS
List any URLs where additional information can be found, including photos, videos or other content relevant to
your application.
www.vailskatefest.com
www.vailsummerskate.com
www.shipstadent.com
Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding
Vail Promo Video with Sponsors.mov
Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding
crowd.png
Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding
Tomoki Vail 2020.mov
We encourage questions about the Council application to be sent via email to Martha Anderson - manderson@vailgov.com. Phone calls for further
discussion can be scheduled over email as well.
--->The "Save Draft" button below allows you to save your application and
come back to work on it again.
September 21, 2021 - Page 307 of 340
---> Your application has not been formally submitted until you navigate to
the Menu page and click "Submit Request". You will receive a confirmation
email once your application has been submitted.<---
Linked Form
eshipstad@outlook.com
Submission Date
Submission Date
06/28/2021
2022 Annual Contribution: File Attachments
Please upload event/program/organization budget.
2022 Event Budget Vail Skating Festival Summer and Winter IN-KIND Application.xlsx
Organization rosters naming all officers, board of directors and respective positions as relevant
Shipstad Entertainment Board of Directors.pdf
Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding
Vail Promo Video with Sponsors.mov
Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding
crowd.png
Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding
Tomoki Vail 2020.mov
September 21, 2021 - Page 308 of 340
VA I L TO W N C O UNC I L A G E ND A ME MO
I T E M /T O P I C: D R B / P E C Update
P RE S E NT E R(S ): J onathan S pence, Planning Manager
AT TAC H ME N TS:
Description
September 1, 2021 D R B Meeting Results
September 13, 2021 P E C Meeting Results
September 21, 2021 - Page 309 of 340
D E S IG N R E V IE W B O AR D
September 1, 2021, 3:00 PM
Town Council C hambers
75 S. Frontage Road - Vail, Colorado, 81657
1.Call to Order
1.1.Register in advance for this webinar:
https://us02web.zoom.us/webinar/register/W N_bA K S68B E Rc2RR1kKiF N6qg
After registering, you will receive a confirmation email containing information
about joining the webinar.
1.2.Attendance
Present: Doug Cahill, Peter Cope, Kathryn Middleton, Kit Austin
Absent: J ohn Rediker
2.Main Agenda
2.1.D R B21-0240 - Distelhorst Residence
Final review of an exterior alteration (streambank stabilization)
Address/Legal Description: 4592 Streamside Circle East/Lot 2, Distelhorst
Subdivision
Applicant: Frederick W. Distelhorst Revocable Trust, represented by Crane
Associates
Planner: Greg Roy
This application has been withdrawn.
2.2.D R B21-0329 - Johnson Residence
Final review of an exterior alteration (deck)
Address/Legal Description: 794 Potato Patch Drive B/Lot 10, Block 1, Vail
Potato Patch Filing 1
Applicant: J ames J ohnson, represented by Mountain C A D Services
Planner: Greg Roy
Peter Cope moved to approve with the findings that the application meets
Sections 14-10-5 and 14-10-2. Kit Austin seconded the motion and it passed
(4-0).
Absent:(1)Rediker
2.3.D R B21-0334 - Mexamer Forest Road L LC
Final review of new construction
Address/Legal Description: 816 Forest Road/Lot 14, Block 1, Vail Village
Filing 6
September 21, 2021 - Page 310 of 340
Applicant: Mexamer Forest Road L L C, represented by K H W ebb Architects
Planner: J onathan Spence
Kit Austin moved to table to a date uncertain. Peter Cope seconded the
motion and it passed (4-0).
Absent:(1)Rediker
2.4.D R B21-0371 - Peregrine Group Development L LC
Conceptual review of new construction
Address/Legal Description: 5002 Snowshoe Lane/Lot 23, Vail Meadows
Filing 1
Applicant: Peregrine Group Development L L C, represented by Goerig
Design
Planner: J onathan Spence
2.5.D R B21-0378 - Vail Health
Final review of exterior alteration (reroof)
Address/Legal Description: 180 South Frontage Road West/ Lot E & F, Vail
Village Filing 2
Applicant: Vail Health, represented by Davis Partnership Architects
Planner: J onathan Spence
Kit Austin moved to approve with the findings that the application meets
Section 14-10-5. Kathryn Middleton seconded the motion and it (4-0).
Absent:(1)Rediker
3.Discussion I tems
3.1.Water Savings through Turf Grass Reduction
3.2.Meeting Start Time & Agenda Changes
4.Staff Approvals
4.1.D R B20-0534 - Gonzalez Residence
Final review of an exterior alteration (reroof)
Address/Legal Description: 2375 Bald Mountain Road Unit 24B/Lot 24,
Block 2, Vail Village Filing 13
Applicant: Orlando Gonzalez, represented by Capital Roofing & Restoration
Planner: Greg Roy
4.2.D R B21-0164 - Vail Happy Homes LL C
Final review of an exterior alteration (windows/vent)
Address/Legal Description: 2923 Bellflower Drive Unit 3/Lot 1, Bellflower
Subdivision
Applicant: Vail Happy Homes L L C, represented by Tim Hosking Construction
L L C
Planner: Greg Roy
September 21, 2021 - Page 311 of 340
4.3.D R B21-0232 - 770 Potato Patch Unit 2 LL C
Final review of an exterior alteration (A C unit)
Address/Legal Description: 770 Potato Patch Drive Unit2/Lot 6, Block 2, Vail
Potato Patch Filing 1
Applicant: 770 Potato Patch Unit 2 L L C, represented by Climate Control
Company
Planner: Erik Gates
4.4.D R B21-0272 - Vail Health
Final review of a change to approved plans (parking design)
Address/Legal Description: 281 W est Meadow Drive/Lot 10, Vail Village
Filing 2
Applicant: Vail Health & Town of Vail, represented by Davis Partnership
Architects
Planner: J onathan Spence
4.5.D R B21-0314 - Bines Residence
Final review of an exterior alteration (A C)
Address/Legal Description: 4193 Spruce W ay Unit A/Lot 12, Block 9,
Bighorn Subdivision 3rd Addition
Applicant: J oel & Audrey Bines, represented by Climate Control Company
Planner: Erik Gates
4.6.D R B21-0322 - 1239 B Westhaven Circle LL C
Final review of an exterior alteration (driveway)
Address/Legal Description: 1239 Westhaven Circle Unit B/Lot 37, Glen Lyon
Subdivision
Applicant: 1239 B Westhaven Circle LLC, represented by Cornerstone
Masonry
Planner: Erik Gates
4.7.D R B21-0330 - Brookwood Investors L P
Final review of an exterior alteration (decking/railing)
Address/Legal Description: 5020 Main Gore Place Unit K1/Vail East
Townhomes
Applicant: Brookwood I nvestors L P, represented by Haus Meister Services
L L C
Planner: Greg Roy
4.8.D R B21-0337 - Nordstrand Trust
Final review of an exterior alteration (deck)
Address/Legal Description: 3115 Booth Falls Court Unit A/Lot 1, Block 2,
Vail Village Filing 12
Applicant: J ohn Edward Nordstrand Trust, represented by Rocky Mountain
Construction Group
Planner: Erik Gates
4.9.D R B21-0341 - Potato Patch Club Condominiums
Final review of a tree removal
September 21, 2021 - Page 312 of 340
Address/Legal Description: 950 Red Sandstone Road/Potato Patch Club
Condominiums
Applicant: Potato Patch Club Condominiums
Planner: Greg Roy
4.10.D R B21-0342 - W einer-Trapness Residence
Final review of a tree removal
Address/Legal Description: 756 Potato Patch Drive/Lot 4, Block 2, Vail
Potato Patch Filing 1
Applicant: Carolyn W einer-Trapness, represented by Vail Valley Tree
Service
Planner: J onathan Spence
4.11.D R B21-0346 - Innsbruck Meadows
Final review of a tree removal
Address/Legal Description: 2792 Kinnikinnick Road/ I nnsbruck Meadows
Subdivision
Applicant: I nnsbruck Meadows, represented by Ceres Landcare
Planner: Greg Roy
4.12.D R B21-0348 - Senderos Residence
Final review of an addition
Address/Legal Description: 600 Vail Valley Drive Unit J /Lot Tract B, Vail
Village Filing 7
Applicant: Lucia Gomez Senderos, represented by Yat Construction, L L C.
Planner: Eric Gates
4.13.D R B21-0350 - Effron Residence
Final review of an exterior alteration (windows)
Address/Legal Description: 1512 Buffehr Creek Road Unit B34/Parcel A,
Lion's Ridge Subdivision Filing 2
Applicant: Daniel & Lana Effron, represented by Red Square I nterior Design
Planner: J onathan Spence
4.14.D R B21-0351 - W esthaven at Cascade Village
Final review of an exterior alteration (chiller replacement)
Address/Legal Description: 1325 Westhaven Drive/Cascade Village -
Westhaven
Applicant: Westhaven at Cascade Village, represented by R&H Mechanical
Planner: J onathan Spence
4.15.D R B21-0352 - Bullish 1 LL C
Final review of an exterior alteration (door)
Address/Legal Description: 1169 Sandstone Drive/Lot 4, Block 1, Lion's
Ridge Subdivision Filing 4
Applicant: Bullish 1 LLC, represented by Mountain W est Group LLC
Planner: Greg Roy
4.16.D R B21-0354 - 4672 Kansas Street LL C
September 21, 2021 - Page 313 of 340
Final review of an exterior alteration (repaint)
Address/Legal Description: 2642 Cortina Lane/Lot 6, Block B, Vail Ridge
Subdivision
Applicant: 4672 Kansas Street L L C, represented by HW Builders
Planner: J onathan Spence
4.17.D R B21-0355 - Vail Golfcourse Townhomes
Final review of tree removal
Address/Legal Description: 1730 Golf Lane/Lot Area A, Sunburst At Vail
Applicant: Vail Golfcourse Townhomes, represented by Ceres Landcare
Planner: Erik Gates
4.18.D R B21-0356 - Landers Residence
Final review of tree removal
Address/Legal Description: 1454 Greenhill Court West/Lot 1, Glen Lyon
Subdivision
Applicant: J ohn Landers, represented by Vail Valley Tree Service
Planner: J onathan Spence
4.19.D R B21-0357 - W est Vail Associates LT D
Final review of an exterior alteration (solar)
Address/Legal Description: 2455 Garmisch Drive/Lot 7-9, Block H, Vail Das
Schone Filing 2
Applicant: West Vail Associates LTD, represented by Colorado Land Art
Studio, I nc.
Planner: Greg Roy
4.20.D R B21-0358 - Candela Residence
Final review of an exterior alteration (windows/doors/radon/A C)
Address/Legal Description: 1568 Golf Terrace Unit N48/Lot 1, Sunburst
Filing 3
Applicant: Chris & Lisa Candela, represented by S RE Building Associates
Planner: Erik Gates
4.21.D R B21-0359 - Leslie Residence
Final review of exterior alteration (reroof & flashing)
Address/Legal Description: 4819 Meadow Drive Unit A/Lot 18, Block 5,
Bighorn Subdivision 5th Addition
Applicant: Nancy & Richard Leslie, represented by HighPeak Roofs LLC
Planner: J onathan Spence
4.22.D R B21-0362 - 5020 Main Gore Place Unit N4 LL C
Final review of an exterior alteration (sliding door)
Address/Legal Description: 5020 Main Gore Place Unit N4/Gore Creek
Meadows Townhomes
Applicant: 5020 Main Gore Place Unit N4 LLC, represented by Pierce
Austin Architects
Planner: Greg Roy
September 21, 2021 - Page 314 of 340
4.23.D R B21-0368 - Gentry Residence
Final review of an exterior alteration (A C unit)
Address/Legal Description: 124 W illow Bridge Road Units 3C & 3D/Lot K,
Block 5E, Vail Village Filing 1
Applicant: J effrey N. Gentry Revocable Trust, represented by Rocky
Mountain Construction Group
Planner: J onathan Spence
4.24.D R B21-0370 - Sun Vail Condominiums
Final review of an exterior alteration (reroof)
Address/Legal Description: 635 North Frontage Road W est/Lot 9, Block 2,
Vail Potato Patch Filing 1
Applicant: Sun Vail Condominiums, represented by Arapahoe Roofing &
Sheet Metal I nc.
Planner: J onathan Spence
4.25.D R B21-0372 - Sharer Trust Residence
Final review of a tree removal
Address/Legal Description: 1187 Hornsilver Circle/Lot 13, Block 6, Vail
Village Filing 7
Applicant: Kevin W. & Carol H. Sharer J oint Revocable Trust, represented
by Old Growth Tree Service
Planner: J onathan Spence
4.26.D R B21-0374 - McLaughlin Residence
Final review of tree removal
Address/Legal Description: 600 Forest Road/lot 4, Block 1, Vail Village Filing
6
Applicant: Kristi Mc Laughlin, represented by Ceres Landcare
Planner: J onathan Spence
4.27.D R B21-0380 - Bertolone Residence
Final review of a tree removal
Address/Legal Description: 1905 West Gore Creek Drive Unit W / Lot 27,
Vail Village West Filing 2
Applicant: Salvatore Bertolone, represented by Vail Valley Tree Service
Planner: J onathan Spence
4.28.D R B21-0381 - Collier Residence
Final review of an exterior alteration (deck)
Address/Legal Description: 1557 Golf Terrace Unit M45 / Lot 1, Sunburst
Filing 3
Applicant: Richard Collier
Planner: J onathan Spence
4.29.D R B21-0383 - Pierce Austin Architects
Final review of a business sign
Address/Legal Description: 2077 North Frontage Road West 39/Lot 39,
September 21, 2021 - Page 315 of 340
Buffehr Creek Resubdivision
Applicant: Brandess Enterprises L L C, represented by Pierce Austin
Architects
Planner: J onathan Spence
4.30.D R B20-0021.002 - Phillips Residence
Final review of a change to approved plans (roof/railing)
Address/Legal Description: 2696 Davos Trail/Lot 6, Block C, Vail Ridge
Subdivision
Applicant: Michael & Carol Kay Phillips
Planner: Greg Roy
4.31.D R B20-0040.003 - Colorado Family Real Estate Residence
Final review of a change to approved plans (hot tub)
Address/Legal Description: 82 West Meadow Drive Unit A/Lot 1, Vail Village
Filing 2
Applicant: Colorado Family Real Estate I nc., represented by K H Webb
Architects
Planner: J onathan Spence
4.32.D R B20-0056.001 - Town of Vail
Final review of a change to approved plans (shoring/grading/sewer)
Address/Legal Description: 1289 Elkhorn Drive/Unplatted - TOV Public
Works Bus Barn
Applicant: Town of Vail, represented by Hyder Construction
Planner: Erik Gates
4.33.D R B20-0391.001 - AT&T W ireless
Final review of a change to approved plans (time extension)
Address/Legal Description: 545 North Frontage Road W est/ Lot 8, Block 2,
Vail Potato Patch Filing 1
Applicant: Md7 LLC obo AT&T
Planner: J onathan Spence
4.34.D R B20-0498.001 - Dulce Perez-Abreu Residence
Final review of a change to approved plans (deck)
Address/Legal Description: 2945 Manns Ranch Road Unit B/Lot 4, Block 1,
Vail Village Filing 13
Applicant: Dulce Perez-Abreu Revocable Trust
Planner: Erik Gates
4.35.D R B20-0540.004 - Shoup Residence
Final review of a change to approved plans (snowmelt)
Address/Legal Description: 1100 Hornsilver Circle/Lot 7, Block 1, Vail Village
Filing 8
Applicant: Thomas H. Shoup, represented by Berglund Architects
Planner: J onathan Spence
4.36.D R B20-0575.002 - Vail Marriott
September 21, 2021 - Page 316 of 340
Final review of a change to approved plans (fireplace flue)
Address/Legal Description: 715 W est Lionshead Circle/West Day
Subdivision
Applicant: Diamondrock Vail Owner LLC, represented by Neo Studios
Planner: J onathan Spence
4.37.D R B21-0041.002 - Hystc IX LL C
Final review of a change to approved plans (hot tub/grading)
Address/Legal Description: 254 Beaver Dam Road Unit B/Lot 23, Block 7,
Vail Village Filing 1
Applicant: Hystc I X L L C, represented by K H W ebb Architects
Planner: Greg Roy
4.38.D R B21-0227.001 - Burger Residence
Final review of a change to approved plans (snowmelt)
Address/Legal Description: 716 Forest Road Unit A/Lot 10 , Block 1, Vail
Village Filing 6
Applicant: Alexander & Amy Burger, represented by RA L Architects I nc.
Planner: Erik Gates
The applic ations and information about the proposals are available for public inspection during
regular office hours at the Town of Vail Community Development Department, 75 South
Frontage Road. The public is invited to attend the project orientation and the site visits that
precede the public hearing in the Town of Vail Town C ounc il Chambers. Times and order of
items are approximate, subject to c hange, and cannot be relied upon to determine at what time
the Design Review Board will c onsider an item. Please call 970-479-2138 for additional
information. Sign language interpretation available upon request with 24-hour notification, dial
711.
September 21, 2021 - Page 317 of 340
P L ANNI NG AND E NV I RO NM E NTAL
C O M M IS S IO N
September 13, 2021, 1:00 P M
Town Council Chambers
75 S . Frontage Road - Vail, Colorado, 81657
1.Call to Order
1.1.Register in advance for this webinar:
https://us02web.zoom.us/webinar/register/W N_tX L0eRs9QKieoSkwg888J w
1.2.Attendance
Present: Brian Gillette, Rollie Kjesbo, Ludwig Kurz, Karen Perez, Reid
Phillips, Henry Pratt, Pete Seibert
Absent: None
2.Main Agenda
2.1.A request for recommendation to the Vail Town Council, pursuant to Section
12-3-7, Amendment, Vail Town Code, for the adoption of the West Vail
Master Plan, and setting forth details in regard thereto. (P E C21-0036)
60 min.
Applicant:Town of Vail, represented by S E Group
Planner:Matt Gennett
Matt Gennett goes over the history of the application in front of the P E C and
the previous meetings that it was on the agenda.
Gabby Voeller of S E Group takes over the presentation and introduces the
applicant team and the order of the presentation. J anie Vostic goes over the
question of the sun access to the study area and the analysis that was tied
to the recommendation. Presented is the climate analysis for the Town of
Vail, which included temperatures, wind direction, sun direction with
relevance to topography and the summer and winter solstice.
The buildings along Chamonix were studied to see what the maximum height
along the frontage road could be without blocking the view from Chamonix.
Slides are then shown of the sun access with relation to the buildings in the
different scenarios at different times of the years.
Phillips asks about the 42 ft height for building clearance.
Voeller explains that 42 ft at the frontage road would not block the view from
Chamonix. Voeller explains that the solar exposure could be included in the
criteria for development of the area if there is still concern about buildings
creating too much shading.
Ellie Wachtel of S E Group begins an explanation of the housing portion of
the study. Unit count vs current zoning shows where the existing units and
zoning mismatch. A few changes have been proposed since the West Vail
Multiple-Family zoning district was presented last meeting. One would be
September 21, 2021 - Page 318 of 340
that any units above the 9 units/acre would have to be deed restricted and
those that did develop under this zoning would not be allowed short-term
rentals.
A massing study of the study areas is shown with different development
scenarios ranging from what is allowed under current zoning up to 18
units/acre.
Gillette asks about why Geneva was not included.
Wachtel says it was to maintain that area that allows low density for a mix of
allowable densities in the area.
Gillette asks why we aren’t doing more to keep affordable units in W est Vail.
That once the density is increased it will be developed for profit. Right now,
we are recommending something that will do that. We need to find a way to
make that happen.
Wachtel says that it could happen and would need to be done hand in hand.
Voeller points out that at over 9 units/acre they would have to be deed
restricted. I f redevelopment would happen then Vail I ndeed would come in
and buy some of those deed restrictions up to the 9/units per acre.
Gillette points out that the 4-plexes have never redeveloped to duplexes and
allowing them to go up to 9 units will give them the opportunity to develop for
profit.
Kjesbo agrees with Gillette and that E HUs are seen as a detriment to owners
and they never do them. There needs to be some sort of residential linkage.
Voeller added that they could add the recommendation to include more deed
restrictions.
Gillette agrees that we need to have deed restrictions in the rest of the
developments.
Bergey disagrees and says that he would keep his stuff right now and not
develop with E HUs. That the zoning is great right now, so you develop a few
for profit and a few for locals.
Kjesbo thinks that a certain percentage need to be deed restricted. They are
worth less to the bank, but they serve a purpose and need to be included.
Brian Duffany weighs in on what the appropriate way is to get some E HUs
included in redevelopment. Some incentives need to be given to encourage
redevelopment but perhaps half of that would need to be deed restricted.
Gillette reminds him that it is up to 9 with no deed restriction, not half.
Phillips adds that we need to agree that the current zoning is not working for
housing right now as they can’t do anything. But half may not work for
developers either. There needs to be a balance in the proposal that
encourages redevelopment while serving the public purpose.
Gillette says that we need to do some case studies on lots to see what is
existing versus what could be developed under the proposed density.
September 21, 2021 - Page 319 of 340
Wachtel goes over the studies shown earlier on the massing.
Perez asks if it was discussed to grandfather in buildings that have more
units than allowed?
Duffany agrees that there was an idea along with this question. The only real
mechanism is to deed restrict. Otherwise, there could be units that are
destroyed that were rented to locals that then become large units that are not
rented to locals.
Perez asks about achieving that with a percentage that are deed restricted.
J onathan Spence adds in about the existing non-conforming section of Town
Code that would allow the same number of units if destroyed by “act of god”.
J ack Bergey chimes in with his lot size. Back and forth between Bergey
and Gillette over the ability of redevelopment.
Pratt adds that we need to come up with a solution in the zoning that is not
spot zoning and works for everyone instead of one-off solutions.
Gillette goes over the maps and proposed units that would be allowed. We
need to look at the deed restrictions on all these lots. The boundaries of the
proposed zoning also need to be changed or restudied.
Wachtel points that this is geared more towards the larger lots that have not
redeveloped.
Gillette asks Spence about his opinion on grandfathering in units.
Spence lays out that we need to look at this in a post masterplan scenario.
This should be an overarching study with the exact ways to do this decided
later.
Perez echoes Gillette’s and Spence’s comments that something needs to be
happening at some point to reach all these goals and these aims need to be
included in the masterplan.
Voeller goes over some ideas of required deed restrictions, a dedicated Vail
I ndeed amount for these units, and grandfathering in some unit counts.
Gillette thinks that these need to be included in the plan and not this current
zoning. Having a smaller unit does not make it affordable. I f we are
redeveloping at any level it needs to be deed restricted.
Seibert adds that using Vail I ndeed to compensate developer for any E HUs
built could be an option by paying it to the builder or developer. I t needs to
be built on site and not just a fee-in-lieu.
Bergey adds that he agrees with Gillette and that any E HUs present today
need to be preserved.
Gillette asks about inclusionary zoning fees and Spence confirms with some
explanation on the different programs and ways to get there. Gillette has
some back and forth on the discussion of the type, size, and use of extra
units with Wachtel.
September 21, 2021 - Page 320 of 340
Voeller asks for clarity on the recommendation from the P E C if it is to add a
certain amount of E HUs into redevelopment or some minimum requirement
for E HUs.
Gillette agrees. Phillips adds his points that he would like to see that done
without being too burdensome so that it is never done.
Gillette would like to see Geneva go to the new district as well and not left
out. Duffany asks if it would be better to leave this less specific with density
and just put in the principles of what they need to redevelop to.
Gillette agrees that it would be. W e need to do more work on these numbers.
Some discussion happens between Phillips and Gillette on density,
redevelopment, and parking.
Pratt adds that we are mixing E HUs and affordability, which is not the same
thing. Nothing in this plan talks about affordability.
Duffany adds that affordability generally comes from age, not from a
restriction.
Voeller adds that we could include this area in inclusionary zoning. Spence
agrees, but adds that we need to take a bigger look and focus on the goals
instead of trying to fix it all right now.
Gillette reaffirms that this needs to change to allow for that to happen while
not being too prescriptive.
Christian with Fer and Peers transportation planning. He gives an overview
of their portion of the plan and what they were looking at. He goes over the
goals that they identified in the plan, major concepts, key community
feedback, access and circulation, crossing enhancements, how to increase
transit ridership, and transportation programs and policies.
Pratt adds that there are already a lot of signs that come along with
roundabouts and other traffic improvements. We need to keep the signs to a
minimum when it comes to new road designs. Pratt adds that he would like to
have the fire department’s comments addressed. He would also like to know
what commercial center that is not in this area that is supporting this
commercial area. More cars are going to come with this development and
going from two to one will not be beneficial with this. This would be a good
area for a transportation hub but there needs to be parking for those cars.
Christian adds that the concepts in the masterplan are a jumping off point to
start the discussion with those emergency response providers. Bike and
walking lanes serve as auxiliary lanes for emergency vehicles when not
used. As the commercial center develops with new traffic the studies will be
done to decide what road improvements are needed on the frontage area.
Gillette asks how staff wants to handle the internal memo from the fire
department.
Gennett spoke with Chief Novak after receiving the memo and explained we
are at a visionary portion and not a design level. W e will keep those
comments moving forward and get to them when design is being initiated.
September 21, 2021 - Page 321 of 340
Gillette goes over his story of living on the bus route and his utilization of it.
How do we capture users who currently aren’t using them? Are there other
mobility options outside of the bus that could be initiated?
Christian says one option we evaluated was microtransit zones. This would
be a smaller vehicle in a zone that could be utilized for a ride within that
area. W e investigated that and the topography, density, and short
connections makes that service model challenging.
Kurz asks about the process of the plan and adoption. The recommendation
of the plan is not the end of our involvement.
Gennett responds that staff would like to keep the plan in one piece as it
moves forward. As these recommendations move forward the P E C will be
involved as part of the adoption of rezoning, policies, and other relevant
approvals.
Gillette asks for a draft of the conditions based on the recommendations
discussed today. Kurz agrees. Pratt adds that we would want ideas brought
so we can get a consensus.
Voeller asks for some clarifications on what commissioners would like to see
at the next meeting regarding a recommendation.
Public Comment is opened.
J ohn Rediker has concerns about the traffic improvements proposed to the
Conoco station on the frontage road. The proposal is to close the access to
that station. On page 22 the plan has language that speed bumps are not
feasible due to emergency vehicles and maintenance equipment. He would
like that to be changed to say more study is necessary. On scenarios 2 and
3, there is a pros and cons sheet on page 48 and 49. Going from two
competing grocery stores to one big box could have impacts on the
consumer.
Public Comment is closed.
Voeller responds to the gas station comments. Those concerns were brought
up by the owner of the station. Phillips and Gennett concurred.
(Kjesbo had left the meeting prior to the vote.)
Brian Gillette moved to recommend approval to Town Council. Henry Pratt
seconded the motion and it passed (6-0).
Absent:(1)Kjesbo
2.2.A request for review of an Exemption Plat, pursuant to Title 13, Chapter 12,
Exemption Plat Review Procedures, Vail Town Code, to vacate a building
envelope and a sanitary sewer easement, located at 129 North Frontage
Road West/Lot 3 Middle Creek Subdivision, A Resubdivision of Lot 1, and
setting forth details in regard thereto. (P E C21-0042)
20 min.
Applicant:Town of Vail
Planner:Greg Roy
Planner Roy introduced the project and provided a short presentation.
Roy discussed the purpose and background of the building restriction line
September 21, 2021 - Page 322 of 340
and the utility easements affected by the proposed plat.
Henry Pratt moved to approve. Brian Gillette seconded the motion and it
passed (6-0).
Absent:(1)Kjesbo
2.3.A request for the review of a variance from Section 12-6D-6, Setbacks, Vail
Town Code in accordance with the provisions of Section 12-17, Variances,
Vail Town Code, to allow a balcony roof and associated support to encroach
into the required setback, located at 2705 Davos Trail, Lot 14, Block B, Vail
Ridge Subdivision, and setting forth details in regard thereto. (P E C21-
0041)
The applicant has requested this item be tabled to September 27, 2021.
2 min.
Applicant:Robbie Baxter & Gibson Watson, represented by V MD A
Architects
Planner:J onathan Spence
Karen Perez moved to table to September 27, 2021. Brian Gillette seconded
the motion and it passed (6-0).
Absent:(1)Kjesbo
3.Approval of Minutes
3.1.August 23, 2021 P E C Results
Brian Gillette moved to approve. Reid Phillips seconded the motion and it
passed (5-0).
Abstain:(1)Seibert
Absent:(1)Kjesbo
4.Adjournment
Karen Perez moved to adjourn. Brian Gillette seconded the motion and it
passed (6-0).
Absent:(1)Kjesbo
The applications and information about the proposals are available for public inspec tion during regular offic e hours at the
Town of Vail Community Development Department, 75 South Frontage Road. The public is invited to attend the project
orientation and the site vis its that prec ede the public hearing in the Tow n of Vail Community Development Department.
Times and order of items are approximate, subject to c hange, and c annot be relied upon to determine at w hat time the
Planning and Environmental Commission w ill c onsider an item. Please c all (970) 479-2138 for additional information. Please
call 711 for sign language interpretation 48 hour prior to meeting time.
Community Development Department
September 21, 2021 - Page 323 of 340
VA I L TO W N C O UNC I L A G E ND A ME MO
I T E M /T O P I C: F uture Council Meeting Topics
AT TAC H ME N TS:
Description
Memo Future Topics (proposed)
September 21, 2021 - Page 324 of 340
To: Mayor and Town Council
From: Town Clerk’s Office
Date: September 21, 2021
Subject: Proposed agenda topics for future meeting agendas
Vail Town Council Meetings
Topics & Times subject to change "Time of Day"
5-Oct-21
Resolution Supporting Ballot Proposal for Housing evening
2022 Budget Ordinance (First Reading)evening
West Vail Master Plan Adoption evening
19-Oct-21
DRB Joint meeting afternoon
Discussion about remote meeting guidelines
2022 Budget Ordinance (Second Reading)evening
2022 Budget Resolution for VLMD evening
2022 Budget Resolution for Vail Reinvestment Authority evening
11/2/2021 (Election Day)
16-Nov-21
Swear in new members afternoon
2022 Mill Levy Certification Ordinance (First Reading)evening
12/7/2021
2022 Mill Levy Certification Ordinance (Second Reading)evening
12/21/2021
Review Council Committee Appointments afternoon
September 21, 2021 - Page 325 of 340
VA I L TO W N C O UNC I L A G E ND A ME MO
I T E M /T O P I C: A rt in Public Places A ugust 2, 2021 Minutes
AT TAC H ME N TS:
Description
August 2, 2021 Minutes
September 21, 2021 - Page 326 of 340
Public Notice - Art in Public Places Board Meeting Minutes
Monday, August 2, 2021 - 8:30 a.m.
AIPP Board members present: Susanne Graf, Tracy Gordon Kathy Langenwalter, Courtney St. John,
Others present: Molly Eppard, AIPP Coordinator; Ramsey Cotter, Summervail Art Workshop
1. Approval of June 7, 2021 meeting minutes.
2. Citizen input: Ramsey Cotter – Summervail Art Workshop
• Ramsey thanks the AIPP Board for their participation in Summervail Workshop and recaps
some of the programming.
3. Strategic vision planning for AIPP.
• Molly reviews a recent meeting with collectors who are possibly interested in donating several
sculptures to the TOV public art collection. She reviews the process of accepting and installing
the most recent work donated from a private collection – Kent and Vicki Logan’s work by
Lawrence Weiner.
• She comments that this would be an opportune time to update the overall strategic vision and
long-range mission/goals for the AIPP programs and direction. The last strategic plan was
adopted in 2001.
• Our task is to outline the strategic vision for Vail’s AIPP. What this might look like? How a
donation of several works over a period of years might bring us to that vision? How this might
make sense in our community?
• It would be beneficial to look at the cultural importance of the art space residency and goals for
that program in conjunction with updating the strategic vision.
• We should consider the Town of Vail’s Vision: To be the premier international mountain resort
community; and Mission: Grow a vibrant, diverse economy and community and preserve our
surrounding natural environment providing our citizens and guests with exceptional services
and an abundance of premier recreational, cultural, and educational opportunity
• The AIPP program is presently outlined as: (AIPP) program is one of many culturally oriented
programs in the Vail Valley. The intention of the program is to assemble a collection of works
of art in public places which is educational, attractive to residents and guests, and of an overall
aesthetic quality equal to the excellent international reputation the town enjoys as a resort.
• Kathy agrees the plan needs to be updated. While we do not need to create an entirely new
plan from scratch, but rather update the present plan with the guidance of a consultant. We
should also update the guidelines for donations and strategically identifying locations for
donated works to be installed.
• Identify prominent locations from Lionshead to Ford Park.
• The Board would like to hire an art consultant who has previously worked on public art
strategic plans.
September 21, 2021 - Page 327 of 340
4. Winter 2021/22 planning.
• The Board liked the extension of ice sculptures along the creek, as well as the central area in
the open green space.
• The Board would like to engage an artist to assist with the conceptual design for the
installation. Kathy recommends connecting Olive Moya as a collaborative artist on the design
and connecting the mural she just completed in the Vail Village transportation center with
Winterfest. Tracy and Susanne comment that her abstract work and color may suit the
Promenade well for an ice installation.
• Molly suggests we examine how we will look at the lantern project and walk given the
uncertainties of Covid. Susanne believes there are many possibilities and perhaps it is even
creating nighttime lanterns in conjunction with what the ice installation may look like.
5. Coordinator Updates
• Ladies Fancywork Society installation is now relocated to the restroom picnic area by the
playground in Ford Park for the summer.
• Three of the skatepark mosaic murals had to be removed for deterioration and safety. Molly
asks if the Board like to look at this location for the inclusion of the painted Colorado mural
program.
• Ford Park Art Space – next steps: We are waiting for a precise survey of the area before
moving forward with design development with Harry Teague Architects. We may want to look
at exchanges with the residency programs happening at locations in Denver. The Board would
not like to see more than 24 participants in a workshop. They would like to examine the
opportunity of a courtyard space in the vicinity.
6. Meeting adjourned.
September 21, 2021 - Page 328 of 340
VA I L TO W N C O UNC I L A G E ND A ME MO
I T E M /T O P I C: V L HA A ugust 24, 2021 Minutes
AT TAC H ME N TS:
Description
V L H A August 24, 2021 Minutes
September 21, 2021 - Page 329 of 340
Vail Local Housing Authority Minutes
August 24, 2021
3:00 PM
ZOOM Virtual Meeting
75 S. Frontage Road - Vail, Colorado, 81657
PRESENT ABSENT
Steve Lindstrom James Wilkins
Mary McDougall
Molly Morales arrived just before executive session
Greg Moffet
STAFF
George Ruther, Housing Director
Lynne Campbell, Housing Coordinator
1. Call to Order
1.1 Zoom Meeting 1 (call to order pre-executive session)
1.2 Zoom Meeting 2 (post executive session)
1.3 Call to Order
A quorum is present. Lindstrom called the meeting to order at 3:03 PM.
2. Citizen Participation
2.1 Citizen Participation
No comments.
3. Approval of Minutes
3.1 VLHA August 10, 2021 Minutes
MOTION: MOFFET SECOND: MC DOUGALL VOTE: 3-0 APPROVED
4. Main Agenda
4.1 Resolution No. 12, Series of 2021, a Resolution Approving the Purchase of a Deed
Restriction Interest in Property (Type III Deed Restriction) in the Town of Vail Legally
Described as Condominium Unit 205, Snow Lion Condominium, Eagle County, Colorado
with a Physical Address of 1040 Vail View Drive, Unit 205, Vail Colorado; and Setting Forth
Details in Regard Thereto.
Presenter: Lynne Campbell, Housing Coordinator
MOTION: MOFFET SECOND: MC DOUGALL VOTE: 3-0 APPROVED
4.2 Resolution No. 13, Series of 2021, a Resolution Approving the Purchase of a Deed
Restriction Interest in Property (Type III Deed Restriction) in the Town of Vail Legally
September 21, 2021 - Page 330 of 340
Described as Vail Das Schone Filing 2, Block G, Lot 10, part of Alpen Chalets Townhouse
Building 2 Unit 3, Eagle County, Colorado with a Physical Address of 2388 Garmisch
Drive, Unit 7, Vail Colorado; and Setting Forth Details in Regard Thereto.
Presenter: Lynne Campbell, Housing Coordinator
MOTION: MOFFET SECOND: MC DOUGALL VOTE: 3-0 APPROVED
Lindstrom requested to add Resolution No. 14, Series of 2021 to the agenda after vote of
executive session action.
4.3 Resolution No. 14, Series of 2021, a Resolution Approving Omnibus Amendment to Legal
Description Relating to Lot 3 Middle Creek Village
MOTION: MOFFET SECOND: MORALES VOTE: 4-0 APPROVED
5. Matters from the Chairman and Authority Members
5.1 Matters from the Chairman and Authority Members
Presenter: Steve Lindstrom, Chairman
Lindstrom notified the members the West Vail Master Plan was tabled at the August 23,
2021 PEC meeting until September 13, 2021.
Council authorized to place on the November ballot a 0.5% increase to the town’s
existing sales tax to fund housing initiatives, housing developments and housing programs.
The tax would not apply to food for home consumption.
Moffet motioned to leave the regular meeting to enter executive session.
MOTION: MOFFET SECOND: MC DOUGALL VOTE: 3-0 APPROVED
Authority member Morales joined the meeting at the start of executive session. The
ZOOM meeting had technical difficulties due to town of Vail internet outages.
6. Executive Session
6.1 Executive Session per C.R.S. §24-6-402(4)(a)(e) - to discuss the purchase, acquisition,
lease, transfer or sale of real, personal or other property interests and to determine
positions relative to matters that may be subject to negotiations regarding: Vail InDEED
applications and deed restrictions.
Presenter: Lynne Campbell, Housing Coordinator
Moffet motioned to exit executive session and rejoin the regular meeting.
MOTION: MOFFET SECOND: MC DOUGALL VOTE: 3-0 APPROVED
Lindstrom, McDougall, Moffet, Morales, Ruther and Campbell rejoined the regular meeting
at 3:55PM.
7. Any Action as a Result of Executive Session
September 21, 2021 - Page 331 of 340
7.1 Any Action as a Result of Executive Session
MOTION: MOFFET SECOND: MORALES VOTE: 4-0 APPROVED
8. Adjournment
8.1 Adjournment 4:08PM
MOTION: MOFFET SECOND: MORALES VOTE: 4-0 APPROVED
9. Future Agenda Items
9.1
• Deed Restriction Compliance and Enforcement Policies Recommendation
• Public Health Housing Incentive, Eagle County Health
• Land Banking (sale of GRFA)
• Joint VLHA, Town Council, Planning & Environmental Commission Meeting Regarding
Commercial Linkage/Inclusionary Zoning and Adopted Housing Policy Review
• Investment Banker Discussion - Long Term Housing Funding
10. Next Meeting Date
10.1 Next Meeting Date September 14, 2021
Meeting agendas and materials can be accessed prior to meeting day on the Town of Vail
website www.vailgov.com. All housing authority meetings are open to the public. Times and
order of agenda are approximate, subject to change, and cannot be relied upon to determine
at what time the Vail Local Housing Authority will discuss an item. Please call (970) 479-2150
for additional information. Please call 711 for sign language interpretation 48 hours prior to
meeting time.
Housing Department
September 21, 2021 - Page 332 of 340
VA I L TO W N C O UNC I L A G E ND A ME MO
I T E M /T O P I C: 2nd Quarter I nvestment Report
AT TAC H ME N TS:
Description
invest
September 21, 2021 - Page 333 of 340
TOWN OF VAIL MEMORANDUM
TO: Scott Robson
Kathleen Halloran
Council Members
FROM: Carlie Smith
DATE: 2nd Qrtr 2021
RE: Investment Report
Enclosed is the investment report with balances as of June 30, 2021.
The estimated average yield for the pooled cash fund is 0.32%. As of 06/30/21,
the Treasury yield curves for 3 months, 6 months, and 1 year are 0.05%, 0.06%,
and 0.07% respectively.
The historic lows in US Treasury yields continued through the second quarter of 2021.
While the Feds have acknowledged that the economy has shown progress
interest rates will remain in the target range between zero and 0.25%.
The Fed's have however indicated that they may begin tapering assets.
The town's investment balance grew $33.4M in the first quarter mainly due to
proceeds from the issuance of debt on the Public Works Shops project ($15M) and
strong revenues. In April, the town invested another $15.0M in government securities
to diversify the large "cash" balance.
Our investment mix follows the policy objectives of safety, liquidity, and yield in that order.
There were no changes to investment products or banking institutions.
Please call me if you have any questions.
Gov't
Securities 26.3
M 18%
CD's 9.3 M
7%
Colorado
Investment
Pool 69.1 M
48%
Cash $37.8
27%
2021 2nd Qtr. Investment Mix
$142.5 M
September 21, 2021 - Page 334 of 340
Town of Vail, Colorado
Investment Report
Summary of Accounts and Investments
As of 06/30/2021
2021
Balances Percentage
Cash of Total
Commercial Banks $36,972,546 25.94%
Money Market Funds $846,563 0.59%
Total Cash $37,819,108 26.53%
U.S. Government Securities
FNMA'S, GNMA'S, FHLMC'S & SBA'S - Dana $26,329,920 18.48%
Total Government Securities $26,329,920 18.48%
Certificates of Deposit $9,308,482 6.53%
Colorado Investment Pools $69,050,795 48.45%
Total Portfolio $142,508,305 100.0%
Maturing Within 12 Months 111,799,990 78.45%
Maturing Within 24 Months 3,116,840 2.19%
Maturing After 24 Months 27,591,474 19.36%
142,508,305 100.0%
September 21, 2021 - Page 335 of 340
Institution Average Balances
Type of Accounts Return 06/30/21
"CASH" ACCOUNTS
Commercial Bank Accounts:
First Bank of Vail - Operating Accounts 0.050% $36,972,546
Money Market Accounts:
Schwab Institutional Money Market Fund - Dana Investments
Interest and Balance 0.010% $826,176
Vail Super Now Public Funds Account - Piper Jaffray
Interest and Balance 0.000% $20,387
Total Money Market Funds $846,563
Total "Cash" Accounts $37,819,108
GOVERNMENT SECURITIES
FNMA'S, GNMA'S, FHLMC'S & SBA'S - Dana 1.25% 26,329,920$
26,329,920$
Total Government Securities 26,329,920$
1st Bank, Vail Colorado (#5734) Matures September 14, 2022 1.510% 1,123,715
1st Bank, Vail Colorado (#3421) Matures Mar 17, 2026 0.500% 1,173,572
1st Bank, Vail Colorado (#4290) Matures Sept 29, 2021 0.700% 1,127,649
1st Bank, Vail Colorado (#4754) Matures Dec 28, 2021 0.700% 1,125,705
1st Bank, Vail Colorado (#5319) Matures May 23, 2022 0.300% 1,582,054
1st Bank, Vail Colorado (#7554) Matures November 25, 2022 0.200% 1,159,080
Piper Jaffray 17312QL98 Matures May 23,2023 3.020% 105,680
Piper Jaffray 06740KLH8 Matures October 21, 2021 2.130% 130,887
Piper Jaffray 02587CFU9 Matures Aug 29, 2022 2.330% 211,475
Piper Jaffray 38148PUA3 Matures December 6, 2022 2.410% 258,453
Piper Jaffray 949763LRS Matures December 8, 2022 2.410% 258,438
Piper Jaffray 17312QQ36 Matures July 24, 2023 3.100% 159,488
Piper Jaffray 254673RVO Matures July 25, 2023 3.100% 106,332
Piper Jaffray 06426KAMO Matures July 31, 2023 3.010% 265,438
Piper Jaffray 29278TCG3 Matures July 31, 2023 3.010% 254,820
Piper Jaffray 58404DCM1 Matures July 31, 2023 3.050% 265,698
9,308,482
Total Certificates of Deposit 9,308,482$
LOCAL GOVERNMENT INVESTMENT POOLS
Colotrust General Fund
Interest 0.005% $69,050,795
Total Local Government Investment Pools Accounts $69,050,795
Total All Accounts $142,508,305
Performance Summary
As of 06/30/2021
September 21, 2021 - Page 336 of 340
6/30/2021
Int Rate Purchase Maturity to Maturity Market
Agency Broker Coupon Yield Date Date at Purchase Value
***Federal Agency Discount Notes & Bonds***
FHLMC 3134G9SK4 Piper Jaffray 1.500% 0.000% 6/30/2016 6/30/2020 4.0 $0
FNMA 3136G3JA4 Piper Jaffray 1.550% 0.000% 04/28/16 10/28/20 4.5 $0
FHLMC 3134GBYF3 Piper Jaffray 1.800% 0.000% 07/27/17 01/27/21 3.5 $0
FFCB 3133EGAH8 Piper Jaffray 1.550% 0.000% 05/17/16 05/17/21 5.0 $0
FFCB 3133EGYB5 Piper Jaffray 1.540% 0.000% 10/12/16 10/12/21 5.0 $0
FHLB 3130A9XN6 Piper Jaffray 1.625% 0.000% 11/26/16 11/26/21 5.0 $0
Average Yield 0.00% $0
Days/Years
Interest Rate Purchase Maturity to Maturity Market
Agency Broker Coupon Yield Date Date at Purchase Value
***FNMA'S, ARM'S & SBA'S***
SBA 508940 Pooled - Dana 2.575% 2.6% 6-May-11 25-Jun-30 19.2 $47,125
SBA 508946 Pooled - Dana 2.250% 2.2% 25-Jul-30 130.7 $54,756
SBA 509634 Pooled - Dana 2.250% 2.2% 24-Aug-17 25-Feb-40 22.5 $58,801
SBA 509701 Pooled - Dana 1.500% 1.5% 25-Jul-40 140.7 $42,846
SBA 509977 Pooled - Dana 1.650% 1.6% 25-Mar-42 142.3 $220,345
SBA 510090 Pooled - Dana 1.250% 1.2% 25-Jan-43 143.2 $293,301
SBA 510379 Pooled - Dana 1.000% 1.0% 25-Feb-44 144.3 $346,909
SBA 510772 Pooled - Dana 1.825% 1.7% 25-Mar-46 146.3 $624,814
SBA 522486 Pooled - Dana 3.109% 3.0% 31-Oct-18 25-Jun-28 9.7 $247,970
SBA 521963 Pooled - Dana 3.948% 3.8% 25-Jan-26 126.2 $830,541
SBA 509523 Pooled - Dana 2.355% 2.2% 25-Jun-39 1,140.2 $417,935
SBA 505536 Pooled - Dana 3.125% 3.1% 1-Aug-01 25-Jun-26 125.0 $7,370
GNMA 8703 Pooled - Dana 2.250% 2.2% 1-Sep-95 20-Sep-25 30.1 $121
GNMA 8720 Pooled - Dana 2.125% 2.1% 30-Sep-95 20-Oct-25 30.1 $180
GNMA 8788 Pooled - Dana 2.000% 2.0% 1-Jan-96 20-Jan-26 30.1 $100
GNMA 80426 Pooled - Dana 2.250% 2.2% 21-Jul-00 20-Jul-30 130.1 $1,430
GNMA 80696 Pooled - Dana 2.875% 2.8% 23-May-11 20-May-33 22.0 $55,432
GNMA 80710 Pooled - Dana 2.250% 2.2% 1-Jul-03 20-Jul-33 130.1 $1,926
GNMA 82759 Pooled - Dana 2.000% 1.9% 20-Mar-12 20-Mar-41 29.0 $34,431
GNMA 80593 Pooled - Dana 2.875% 2.8% 20-Apr-12 20-Apr-32 20.0 $713
GNMA 82382 Pooled - Dana 2.250% 2.2% 30-Sep-13 20-Sep-39 26.0 $29,738
GNMA 1303 Pooled - Dana 2.250% 2.2% 30-Sep-13 20-Sep-43 30.0 $27,865
FNMA 520790 Pooled - Dana 3.015% 3.0% 1-Jun-00 1-Apr-28 127.9 $1,524
FNMA 546468 Pooled - Dana 2.417% 2.4% 24-May-00 1-Apr-28 127.9 $323
FNMA 535326 Pooled - Dana 2.495% 2.5% 26-Jun-00 1-Jun-28 128.0 $26
FNMA 323798 Pooled - Dana 2.232% 2.2% 1-Dec-99 1-May-29 29.4 $283
FNMA 567875 Pooled - Dana 3.115% 3.0% 1-Dec-00 1-Sep-30 129.8 $396
FNMA 593941 Pooled - Dana 2.765% 2.8% 1-Dec-01 1-Dec-30 129.1 $1,631
FNMA 545057 Pooled - Dana 2.252% 2.3% 1-May-01 1-May-31 130.1 $76
FNMA 650970 Pooled - Dana 2.260% 2.3% 1-Aug-01 1-Jul-32 131.0 $414
FNMA 555378 Pooled - Dana 2.264% 2.2% 14-May-08 1-Apr-33 24.9 $14,277
FNMA 709092 Pooled - Dana 1.885% 1.9% 1-Jun-03 1-Jun-33 130.1 $683
FNMA 723661 Pooled - Dana 2.125% 2.1% 1-Jul-03 1-Jul-33 130.1 $158
FNMA 761737 Pooled - Dana 2.405% 2.3% 16-May-05 1-Dec-33 128.6 $2,358
FNMA 725462 Pooled - Dana 2.330% 2.3% 1-Apr-04 1-Jan-34 129.8 $5,531
FNMA 745160 Pooled - Dana 2.315% 2.3% 1-Dec-05 1-Mar-34 128.3 $3,025
FNMA 791573 Pooled - Dana 2.545% 2.5% 1-Jul-04 1-Aug-34 130.2 $443
FNMA 888321 Pooled - Dana 2.357% 2.3% 1-Mar-07 1-Aug-34 27.4 $3,581
FNMA 849207 Pooled - Dana 1.840% 1.8% 1-Jan-06 1-Jan-36 30.0 $2,139
FNMA 850125 Pooled - Dana 2.210% 2.1% 1-May-09 1-Sep-35 126.4 $6,371
FNMA 888710 Pooled - Dana 2.396% 2.3% 1-Sep-07 1-Jul-36 28.9 $5,621
FNMA 893933 Pooled - Dana 2.256% 2.2% 1-Sep-06 1-Oct-36 30.1 $1,423
FNMA 555624 Pooled - Dana 2.294% 2.2% 1-Jun-03 1-Mar-38 134.8 $912
FNMA 735967 Pooled - Dana 2.322% 2.3% 1-Sep-05 1-Mar-38 132.6 $1,787
FNMA 888386 Pooled - Dana 2.323% 2.2% 1-Apr-07 1-Mar-38 131.0 $5,914
FNMA 888618 Pooled - Dana 2.352% 2.3% 1-Jul-07 1-Mar-38 130.8 $2,518
FNMA 995451 Pooled - Dana 2.441% 2.3% 12-Feb-09 1-May-38 29.2 $5,700
FNMA 557073 Pooled - Dana 1.518% 1.5% 1-Sep-00 1-Jun-40 139.8 $1,164
FNMA BM1554 Pooled - Dana 2.185% 2.1% 28-Nov-17 1-Jun-42 24.5 $79,380
FNMA 555921 Pooled - Dana 2.767% 2.7% 1-Sep-12 1-Sep-35 23.0 $3,455
FNMA 868877 Pooled - Dana 2.271% 2.2% 1-Apr-06 1-Apr-36 30.0 $859
FNMA 848390 Pooled - Dana 1.839% 1.8% 12-Feb-09 1-Dec-35 26.8 $3,092
FNMA 844148 Pooled - Dana 2.134% 2.1% 1-Oct-05 1-Nov-35 30.1 $5,810
FNMA 748087 Pooled - Dana 2.580% 2.6% 1-Sep-10 1-Sep-33 23.0 $9,524
FNMA 851297 Pooled - Dana 2.491% 2.4% 3-May-11 1-Sep-35 24.3 $22,054
FNMA AC0038 Pooled - Dana 1.770% 1.7% 24-May-11 1-Sep-38 27.3 $25,171
FNMA BM3294 Pooled - Dana 2.283% 2.2% 8-Mar-18 1-Jun-42 24.2 $84,214
FMNA BM1087 Pooled - Dana 2.011% 1.9% 6-Jun-17 1-Dec-43 26.5 $28,913
FNMA AL9205 Pooled - Dana 2.086% 2.0% 31-Oct-16 1-Apr-44 27.4 $36,619
Government Securities
as of 06/30/21
September 21, 2021 - Page 337 of 340
6/30/2021
Int Rate Purchase Maturity to Maturity Market
Agency Broker Coupon Yield Date Date at Purchase Value
Government Securities
as of 06/30/21
FNMA AL8786 Pooled - Dana 2.183% 2.1% 29-Jul-16 1-May-44 27.8 $69,010
FNMA BM3726 Pooled - Dana 2.260% 2.2% 26-Apr-18 1-May-44 26.0 $84,788
FNMA AL8883 Pooled - Dana 2.231% 2.1% 22-Aug-16 1-Jul-44 27.9 $26,883
FNMA AL9157 Pooled - Dana 2.199% 2.1% 1-Jul-44 144.6 $30,965
FNMA AL9298 Pooled - Dana 2.228% 2.1% 1-Jul-44 144.6 $37,619
FNMA AL9645 Pooled - Dana 2.216% 2.1% 1-Jul-44 144.6 $41,663
FNMA BM3844 Pooled - Dana 1.931% 1.8% 1-Dec-44 145.0 $143,219
FNMA BM4429 Pooled - Dana 2.108% 2.1% 24-Sep-18 1-Jan-45 26.3 $96,909
FNMA BM3834 Pooled - Dana 2.119% 2.0% 20-Jun-18 1-Aug-45 27.1 $136,696
FNMA BM5574 Pooled - Dana 1.987% 1.9% 4-Mar-19 1-Nov-45 26.7 $213,962
FNMA BM4564 Pooled - Dana 2.239% 2.2% 22-Jun-20 1-Aug-46 26.1 $262,801
FNMA BM5769 Pooled - Dana 2.052% 2.0% 1-Apr-47 147.4 $258,437
FNMA BM1797 Pooled - Dana 2.077% 2.0% 1-Dec-35 136.0 $365,392
FNMA BM6263 Pooled - Dana 2.488% 2.4% 1-Apr-47 147.4 $232,803
FNMA BM6585 Pooled - Dana 2.558% 2.5% 1-Apr-47 147.4 $949,851
FNMA BM1807 Pooled - Dana 2.709% 2.6% 1-Sep-47 147.8 $200,548
FNMA BM6056 Pooled - Dana 2.695% 2.6% 1-Sep-48 148.8 $185,477
FNMA BM6424 Pooled - Dana 2.801% 2.7% 1-Oct-48 148.9 $317,819
FNMA BM6473 Pooled - Dana 3.161% 3.0% 1-Sep-49 149.8 $348,153
FNMA BM6557 Pooled - Dana 2.828% 2.7% 1-Jan-50 150.1 $541,572
FNMA BM6490 Pooled - Dana 2.787% 2.7% 1-Feb-50 150.2 $802,490
FNMA AV9481 Pooled - Dana 1.681% 1.6% 1-Jul-14 1-Jul-43 29.0 $35,968
FHLMC 865469 Pooled - Dana 3.743% 3.7% 1-Dec-95 1-Aug-25 29.7 $70
FHLMC 645235 Pooled - Dana 2.715% 2.7% 1-Jul-00 1-Mar-29 128.8 $1,267
FHLMC 846784 Pooled - Dana 2.322% 2.3% 1-Jul-00 1-May-29 128.9 $277
FHLMC 846956 Pooled - Dana 2.564% 2.5% 1-Nov-01 1-Nov-31 130.1 $289
FHLMC 847166 Pooled - Dana 2.539% 2.5% 1-Jul-03 1-Aug-33 130.2 $931
FHLMC 847359 Pooled - Dana 2.355% 2.3% 1-Dec-04 1-Dec-34 130.1 $574
FHLMC 782526 Pooled - Dana 2.250% 2.3% 1-Apr-05 1-Apr-35 30.0 $3,062
FHLMC 848000 Pooled - Dana 2.355% 2.3% 1-Sep-08 1-Feb-36 27.4 $9,728
FHLMC 847629 Pooled - Dana 2.394% 2.3% 1-Oct-06 1-Sep-36 29.9 $727
FHLMC 865476 Pooled - Dana 3.680% 3.7% 1-Apr-96 1-Feb-36 39.9 $377
FHLMC 847427 Pooled - Dana 2.260% 2.3% 1-Jul-05 1-Sep-34 29.2 $626
FHLMC 841148 Pooled - Dana 2.594% 2.5% 1-Sep-47 147.8 $867,624
FHLMC 847058 Pooled - Dana 2.495% 2.5% 1-Aug-02 1-Aug-32 30.0 $2,269
FHLMC 1B7033 Pooled - Dana 2.290% 2.3% 25-May-11 1-Sep-35 24.3 $2,674
FHLMC 841017 Pooled - Dana 2.971% 2.9% 1-Jun-49 149.5 $473,659
FHLMC 849674 Pooled - Dana 2.176% 2.1% 1-Nov-42 142.9 $16,653
FHLMC 2B0155 Pooled - Dana 2.265% 2.2% 21-Dec-15 1-Jan-42 26.0 $19,344
FHLMC 2B0875 Pooled - Dana 2.317% 2.2% 28-Oct-16 1-Oct-42 25.9 $35,886
FHLMC 848991 Pooled - Dana 2.404% 2.3% 1-Dec-42 143.0 $300,557
FHLMC 849824 Pooled - Dana 2.332% 2.2% 21-Dec-15 1-Feb-43 27.1 $44,133
FHLMC 849422 Pooled - Dana 2.229% 2.1% 1-Feb-43 143.2 $12,400
FHLMC 840287 Pooled - Dana 2.258% 2.2% 1-Jun-16 1-Jun-43 27.0 $39,867
FHLMC 840274 Pooled - Dana 2.347% 2.2% 1-Jul-43 143.6 $46,138
FHLMC 840537 Pooled - Dana 2.276% 2.2% 21-Feb-17 1-Jul-43 26.4 $23,128
FHLMC 840329 Pooled - Dana 2.092% 2.0% 22-Sep-16 1-Feb-44 27.4 $20,219
FHLMC 849810 Pooled - Dana 2.186% 2.1% 1-Oct-44 144.9 $34,302
FHLMC 840927 Pooled - Dana 2.309% 2.2% 1-Nov-44 144.9 $204,730
FHLMC 611384 Pooled - Dana 2.328% 2.3% 1-Dec-32 133.0 $5,512
FHLMC 840551 Pooled - Dana 2.116% 2.0% 1-Mar-45 145.3 $42,108
FHLMC 840786 Pooled - Dana 2.047% 2.0% 22-Aug-18 1-Mar-45 26.5 $63,707
FHLMC 840752 Pooled - Dana 1.969% 1.9% 26-Jan-18 1-Dec-45 27.9 $91,199
FHLMC 840864 Pooled - Dana 2.159% 2.1% 19-Dec-18 1-Nov-46 27.9 $144,583
FHLMC 2B7388 Pooled - Dana 2.355% 2.3% 1-Jan-46 $174,081
FHLMC 840899 Pooled - Dana 2.583% 2.5% 1-Nov-45 145.9 $269,305
FHLMC 840944 Pooled - Dana 2.222% 2.1% 1-Nov-46 146.9 $93,117
FHLMC 840978 Pooled - Dana 2.073% 2.0% 1-May-48 148.4 $116,450
FHLMC 840816 Pooled - Dana 2.267% 2.2% 22-Jun-20 1-Feb-47 26.6 $203,734
FHLMC 841041 Pooled - Dana 2.603% 2.5% 19-May-20 1-Apr-47 26.9 $331,835
FHLMC 841085 Pooled - Dana 2.675% 2.6% 1-Sep-47 147.8 $355,013
FHLMC 849313 Pooled - Dana 2.237% 2.2% 1-Jun-14 1-Feb-43 28.7 $5,613
FFCB 3133EMYD8 Pooled - Dana 0.850% 0.9% 3-Nov-25 125.9 $996,660
FHLB 3130ALYE8 Pooled - Dana 0.450% 0.5% 29-Apr-24 124.4 $996,910
FHLB 3130ALZC1 Pooled - Dana 0.400% 0.4% 29-Apr-24 124.4 $1,001,350
FHLB 3130AMF23 Pooled - Dana 0.500% 0.5% 26-Sep-24 124.8 $999,140
FHLMC 3134GVGQ5 Pooled - Dana 0.190% 0.2% 10-Dec-21 122.0 $600,156
FNMA 3136G4D26 Pooled - Dana 0.400% 0.4% 28-Jul-23 123.7 $499,935
FNMA 3135GA6D8 Pooled - Dana 0.320% 0.3% 15-Dec-23 124.0 $600,420
FNMA 3136G46B4 Pooled - Dana 0.350% 0.4% 26-Apr-24 124.4 $498,100
FHLB 3130ALWA8 Pooled - Dana 0.375% 0.4% 15-Apr-25 125.4 $999,100
FHLB 3130AMWJ7 Pooled - Dana 0.250% 0.3% 28-Jun-24 124.6 $999,430
FHLB 3130AM2N1 Pooled - Dana 0.375% 0.4% 29-Oct-24 124.9 $999,210
September 21, 2021 - Page 338 of 340
6/30/2021
Int Rate Purchase Maturity to Maturity Market
Agency Broker Coupon Yield Date Date at Purchase Value
Government Securities
as of 06/30/21
FHLB 3130AM2B7 Pooled - Dana 0.500% 0.5% 29-Apr-25 125.4 $999,610
FHLB 3130AM7B2 Pooled - Dana 0.500% 0.5% 30-Jul-25 125.7 $999,050
FHLB 3130AKV78 Pooled - Dana 0.250% 0.3% 12-Aug-25 125.7 $594,912
Fixed Rate Supranational 459056HV2 Pooled - Dana 1.500% 1.5% 28-Aug-24 124.7 $1,029,490
Accrued Interest 1.3% $53,568
Income Receivable $310,068
Average Yield 1.25% 26,329,920
Total $26,329,920
September 21, 2021 - Page 339 of 340
VA I L TO W N C O UNC I L A G E ND A ME MO
I T E M /T O P I C: Recess 5:10 pm (estimate)
September 21, 2021 - Page 340 of 340