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HomeMy WebLinkAbout2021-10-05 Agenda and Supporting Documentation Town Council Afternoon Meeting Agenda VAIL TO W N C O U N C IL R E G U L AR ME E TIN G Agenda Town Council C hambers and Virtual on Zoom 2:30 PM, O ctober 5, 2021 Meeting to be held in C ouncil Chambers and Virtually on Zoom (access H igh Five Access Media livestream day of the meeting) Notes: Times of items are approximate, subject to change, and cannot be relied upon to determine what time Council will consider an item. Public comment on any agenda item may be solicited by the Town Council. 1.Presentation / Discussion 1.1.I ntroduction to the concept of a full scale electric bike share program in anticipation of the adoption of the 2022 budget. 20 min Presenter(s): Kristen Bertuglia, Environmental Sustainability Director, Beth Markham, Environmental Sustainability Coordinator Background: I n order to achieve the climate goals adopted by the Town of Vail as well as improve quality of life, reductions in parking and enhance our bicycle-friendly community, staff proposes to include 175K in the 2022 budget for a full-scale eBike share program. Staff Recommendation: Staff recommends the Vail Town Council allocate 175K in the 2022 budget, with the assumption that staff and eBike Share program partners will issue a Request for Proposals in the winter of 2021, and return with a fully developed concept for approval. 1.2.W est Vail Master Plan - Update 15 min. Presenter(s): Matt Gennett, Community Development Director Action Requested of Council: No action requested. Background: On J une 22, 2021, the project team presented the draft plan to the Advisory Committee during their last meeting and received support for the recommendations detailed in the plan. The cumulative feedback was incorporated into the draft and presented to the public during a well- attended, interactive Zoom webinar on J uly 13. On August 9, the P E C was presented with the first two major topic areas of the plan, the W est Vail Center (commercial area) and Housing. On August 23, the P E C tabled this item to September 13 without presentation or discussion. On September 13, staff and the consultant team provided the P E C with a presentation that responded to the P E C’s comments and questions from August 9, and included the third major topic area, Transportation. The item was tabled to September 27, at which time the P E C directed staff and the consultant to provide a red-line of the draft with the cumulative suggested changes highlighted, and tabled to October 11. 1.3.Capital Projects Update 5 min. Presenter(s): Tom Kassmel, Town Engineer and Greg Hall, Director of Public Works October 5, 2021 - Page 1 of 75 Action Requested of Council: None. Background: The Town has multiple large scale Capital Projects in progress. Staff will provide an update on the South Frontage Road Roundabout Project, the Children's Garden of Learning Relocation Project, the Public W orks Expansion. 2.D R B / P E C Update (5 min.) 2.1.D RB / P E C Update Presenter(s): J onathan Spence, Planning Manager 3.Information Update 3.1.V LHA September 14, 2021 Minutes 3.2.September Revenue Update 3.3.V LMD A C J uly Minutes 3.4.V LMD A C August Minutes 3.5.C S E Meeting Minutes from September 2021 4.Matters from Mayor, Council and Committee Reports (10 min.) 5.Executive Session 5.1.Executive Session, pursuant to: 1) C.R.S. §24-6-402(4)(b)(e) - to receive legal advice on specific legal questions; and to determine positions, develop a negotiating strategy and instruct negotiators, regarding a) First Amendment to Solaris Development Agreement, between the Town and Crossroads East One, L L C, dated September 1, 2020; and b) Residences at Main Vail Development Agreement between the Town of Vail and Triumph Development; 2) C.R.S. §24-6-402(4)(f) - to discuss personnel matters, Regarding: Town Manager annual review process. 90 min. Presenter(s): Matt Mire, Town Attorney 6.Recess 6.1.Recess 5:00 p.m. (estimate) Meeting agendas and materials can be accessed prior to meeting day on the Town of Vail website www.vailgov.com. All town c ounc il meetings will be streamed live by High Five Acc ess Media and available for public viewing as the meeting is happening. The meeting videos are also posted to High Five A cc ess Media website the week following meeting day, www.highfivemedia.org. Please c all 970-479-2136 for additional information. S ign language interpretation is available upon request with 48 hour notification dial 711. October 5, 2021 - Page 2 of 75 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C: I ntroduction to the concept of a full scale electric bike share program in anticipation of the adoption of the 2022 budget. P RE S E NT E R(S ): K risten Bertuglia, E nvironmental Sustainability Director, Beth Markham, E nvironmental Sustainability Coordinator B AC K G RO UND: I n order to achieve the climate goals adopted by the Town of Vail as well as improve quality of life, reductions in parking and enhance our bicycle-friendly community, staff proposes to include 175K in the 2022 budget for a full-scale eBike share program. S TAF F RE C O M M E ND AT IO N: Staff recommends the Vail Town Council allocate 175K in the 2022 budget, with the assumption that staff and eB ike Share program partners will issue a Request for P roposals in the winter of 2021, and return with a fully developed concept for approval. AT TAC H ME N TS: Description eBike Share Budget Concept Memorandum eBike Share Budget Concept Presentation October 5, 2021 - Page 3 of 75 To: Vail Town Council From: Environmental Sustainability Department Date: October 5, 2021 Subject: Community Electric Bike Share Concept – 2022 Budget I. Purpose The purpose of this memorandum and presentation is to provide a framework for a scalable community-wide electric bike share (eBike) concept in anticipation of the adoption of the 2022 budget. II. Background Since 2009, upon the adoption of the Environmental Sustainability Strategic Plan, the Town of Vail included a bike share program in its goals: A bike share program has the potential to contribute to the Town Council goals of elevate the experience and sustainability, as well as compliment the Sustainable Destination project. Goal #6 – Reduce the environmental impact of transportation by supporting efforts within the Eagle Valley to decrease total Vehicle Miles Traveled (VMT) by commuters and guests by 20% by 2020. Objective #2 - Establish collaborative partnerships for improved use of mass transit. Objective #3 - Increase bicycle use and alternative low impact modes of transportation. Since then, the majority of Vail’s competitive resort communities (Aspen, Roaring Fork Valley, Park City, Jackson, Breckenridge), as well as Front Range communities leading in sustainability, have implemented a bike share program in some form, and as electric bikes have become mainstream, eBike shares are either the primary infrastructure in use or it is the current goal of each program to transition to electric. The town is also a member of the of the Eagle County Climate Action Collaborative (CAC) Transportation Committee, which has adopted the goal: to implement a regional electric bike share program as an effective means to reduce transportation related greenhouse gas emissions, and the goals of the CAC Plan which Town of Vail adopted in 2017 and updated in 2020: October 5, 2021 - Page 4 of 75 Town of Vail Page 2 • 25% reduction in greenhouse gas emissions by 2025 • 80% reduction in greenhouse gas emissions by 2050 Projected GHG Savings There are several notable scientific studies that evaluate the potential of cycling in replacing short car journeys, the Carbon Dioxide equivalent (CO2e) emissions impacts of such a modal shift and the role of new high-quality infrastructure for walking and cycling in supporting such a change. One study found that 41% of short car trips (and up to 69% when including escort, large-retail shopping and ‘as passenger’ car trips) could realistically be shifted to walking and cycling due to the fact that most trips are under 3 miles, highlighting the unexploited potential for policy and infrastructure investment to support such a shift and contributing towards a lower carbon transport system in urban areas.i Another study recently completed in Portland, OR, states that e-bikes have been found to offer a promising solution to reduce the greenhouse gas (GHG) impact of a region’s passenger transportation system. Using data from a North American survey of e-bike owners, a mode replacement model was adapted to consider the case of Portland, OR for various levels of eBike person miles traveled (PMT) mode share penetration. Carbon dioxide (CO2) emissions from passenger transportation could be reduced by 12%, even after accounting for eBike emissions from electricity generation and induced trips. An individual eBike could provide an average reduction of 496 lbs CO2 per year (eBike shares have higher potential). These estimates show that eBikes have the potential to help cities and regions achieve their climate goals. Additionally, this research can be used to support policies and programs necessary to facilitate the growth of this emerging mode to realize carbon reduction impactsii. Of course, the total annual emission reduction is linearly correlated to the number of trips, bikes, and docks. The bike share stations located in the center of a city contributed to more total GHG emission reductions due to the high trip volumes, while the stations that are further away have higher emission reductions on a per trip basis due to longer trips and higher car substitution rate. In addition, according to Brand, et. al, “Other, and often more significant, ‘co-benefits’ on parking, traffic, transport poverty, air pollution and improved health and wellbeing should be considered in a more comprehensive appraisal of active travel policies and measures.” A comprehensive approach of more ambitious active travel promotion, policies and investments targeted at mode shift away from private motorized transport (e.g. design standards for parking lots, and parking pricing in urban areas, commuter car sharing, Park-and-Bike, awareness- raising of the relatively larger impact of short car trips) may be required to achieve the combined goals of climate change mitigation and its multiple co benefits. III. E-Bike Share Pilot Program In the summer of 2020, staff implemented a 10-week pilot program to discover whether an eBike program was an appropriate community service in Vail. The program was designed to provide a flexible, micro-mobility transportation option for local residents and employees in Vail to supplement existing public transit systems, ease parking and traffic congestion, and improve livability, reduce carbon, and encourage a healthy lifestyle through green commuting. Results proved that not only is an eBike program appropriate for Vail, but there was far more demand than bikes. Program statistics for the duration of the 10-week pilot program • 518 rides (longer than 30 seconds) • 2,062.8 miles ridden total • Median trip length: 4.48 miles • Median ride time (excluding overnight usage): 29.87 minutes October 5, 2021 - Page 5 of 75 Town of Vail Page 3 • 80% of trips were under 60 minutes • Trips per bike per day: 0.61 (in line with national average for small bike share programs) IV. E-bike Share – 2022 Goals Rather than implement a Phase 2 pilot with an under-resourced infrastructure and support system with a high cost per ride, staff recommends the town launch an appropriately sized eBike share program, applying lessons learned from the Phase 1 pilot program, and establishing partnerships for down-valley connectivity. Note that there are several models for eBike share programs which may include a revenue-share, in which all or a portion of user fees are returned to the town. A successful full-scale eBike share would achieve the following: 1. Scalable 2. Minimum 35-40 bikes in Vail proper 3. Charging docks for all bikes 4. Accessible for essential workers and support transit 5. Accessible from locals’ neighborhoods 6. Designed for short trips, commuting, errands, to and from parks, concerts, grocery, and work 7. Connectivity with down valley communities Metrics for year 1 (note: conservative estimates based on pilot and minimal outreach) • Rides per season (20-25 weeks) (Target goal: >4900) • Unique Users (Target goal: >300) • Reduction in Vehicle Miles Traveled (VMT) (>21,000) • GHG Emissions Reductions (Target goal: potential ~20,000 lbs CO2e for 4900 rides, averaging 4.48 miles) • GHG Emissions Reductions (Target goals: 5% reductions from car travel) Budget Estimate For illustrative purposes only, the 2022 budget request of 175K is based upon the following proposal from an existing e-bike share vendor which would accommodate the Vail program. PROJECT EXPENSE ESTIMATE Description Quantity Unit Price Tax Annual Price E-bikes lease (includes shipping, branding, installation)35 $1,000.00 $35,000.00 Platinum (7x/week) Bike Share Maintenance and Operations Package x 1 year 35 $2,500.00 $87,500.00 Bike Share program operations: account mgmt, customer support 35 $500.00 $17,500.00 Movatic software license/year 35 $120.00 $4,200.00 E-bikes accessories (charger, extra battery, etc) - annual recurring cost 35 $400.00 $14,000.00 GPS Subscription per year 35 $120.00 $4,200.00 Stations, shipping, & install (no cost with 3 year contract; $3,600 each for 1-2 year term)8 $0.00 $0.00 Rider Revenue 7% Admin fee $1,680.00 Funds to subsidize memberships for low income, essential workers 1 $4,000.00 $4,000.00 Marketing and Promotion 1 $3,920.00 $3,920.00 TOTAL USD$172,000.00 Revenue Rider Revenue (variable)35 $650.00 $22,750.00 Sponsorship revenue (variable)0 $5,000.00 $0.00 Total with Revenue $149,250.00 October 5, 2021 - Page 6 of 75 Town of Vail Page 4 V. Next Steps Staff has established a working group to draft the Request for Proposals in partnership with the following: Based on initial meetings of the group, the primary hub of the eBike share program will begin in Vail with the highest number of bikes, with Eagle-Vail supporting in 2022 at 25K, Avon at 50K, and others to be determined. The group will continue to pursue additional partners and grant funding, and will return to the Vail Town Council with the recommended vendor/partner, fully developed proposal and budget. Providing for a 175K placeholder in the 2022 budget will allow staff to pursue matching grant funding and recruit additional partners, while Vail maintains a leadership role in the process. Proposed Timeline: • Early October-Identify collaborative goals for (# of bikes, stations and locations) • Mid October- o Collaboratively develop RFP including performance standards o Outreach to local bike shops • Late October- develop partner MOU • Mid-November to mid-December – budgets approved; release RFP • Early January 2022- Review and select respondent • Mid-January to Late April – Apply for available grants, logistics, set pricing structure, develop marketing and communications plan, operations plan • Mid to Late May- Launch eBike share program VI. Staff Recommendation Staff recommends the Vail Town Council allocate 175K in the 2022 budget, with the assumption that staff and the program partners will issue a Request for Proposals in the winter of 2021 and return with a fully developed concept for approval. i Brand, Christian, Neves, Andre. (May 2019). Assessing the potential for carbon emissions savings from replacing short car trips with walking and cycling using a mixed GPS-travel diary approach. Science Direct. https://www.sciencedirect.com/science/article/pii/S0965856417316117 ii McQueen, Michael, et. al., (October 2020). The E-Bike Potential: Estimating regional e-bike impacts on greenhouse gas emissions. https://www.sciencedirect.com/science/article/abs/pii/S1361920920306696 - Avon - Eagle Vail - Eagle County/ECOTransit - Vail Health - Holy Cross Energy October 5, 2021 - Page 7 of 75 2022 Budget -eBike share program concept ENVIRONMENTAL SUSTAINABIITY| October 5, 2021 October 5, 2021 - Page 8 of 75 2 eBIKE SHARE PROGRAM GOALS | Council Action Plan Town of Vail | Environmental Sustainability | 10/5/2021 •Elevate the experience and sustainability Supports Environmental Sustainability Strategic Plan: Goal #6 –Reduce the environmental impact of transportation by supporting efforts within the Eagle Valley to decrease total Vehicle Miles Traveled (VMT) by commuters and guests by 20% by 2020. Objective #2 -Establish collaborative partnerships for improved use of mass transit. Objective #3 -Increase bicycle use and alternative low impact modes of transportation. Supports Eagle County Climate Action Plan: •25% reduction in greenhouse gas emissions by 2025 •80% reduction in greenhouse gas emissions by 2050 October 5, 2021 - Page 9 of 75 3 eBIKE SHARE PROGRAM GOALS | Council Action Plan Town of Vail | Environmental Sustainability | 10/5/2021 Provide flexible, micro-mobility transportation solution to local residents and employees for shorter commutes. •Scalable •Minimum 35-40 bikes in Vail proper •Charging docks for all bikes •Accessible for essential workers and support transit •Accessible from locals’ neighborhoods •Designed for short trips, commuting, errands, to and from parks, concerts, grocery, and work •Connectivity with down valley communities October 5, 2021 - Page 10 of 75 4 Jackson, WY| START eBike share Town of Vail | Finance | 9/7/2021 October 5, 2021 - Page 11 of 75 Park City/Summit County eBike share October 5, 2021 - Page 12 of 75 6 Town of Vail | Finance | 9/7/2021 | Aspen/Roaring Fork Valley bike/eBike share October 5, 2021 - Page 13 of 75 7 eBike SHARE PROGRAM| What does Success Look Like Town of Vail | Environmental Sustainability | 10/05/2021 October 5, 2021 - Page 14 of 75 2021 YTD 20 stations, 190 e-bikes | Indicators and Stats October 5, 2021 - Page 15 of 75 9 ACCOUNTABILITY AND METRICS| GHG Savings Potential Town of Vail | Environmental Sustainability | 10/05/2021 eBike Share in Vail Metrics for year 1: •Rides per season (20-25 weeks) (Target goal: >4900) •Unique Users (Target goal: >300) •Reduction in Vehicle Miles Traveled (VMT) (>21,000) •GHG Emissions Reductions (Target goal: potential ~20,000 lbs CO2e for 4900 rides, averaging 4.48 miles) •GHG Emissions Reductions (Target goals: 5% reductions from car travel) October 5, 2021 - Page 16 of 75 10 BUDGET| Example Town of Vail | Environmental Sustainability | 10/05/2021 PROJECT EXPENSE ESTIMATE Description Quantity Unit Price Tax Annual Price E-bikes lease (includes shipping, branding, installation)35 $1,000.00 $35,000.00 Platinum (7x/week) Bike Share Maintenance and Operations Package x 1 year 35 $2,500.00 $87,500.00 Bike Share program operations: account mgmt, customer support 35 $500.00 $17,500.00 Movatic software license/year 35 $120.00 $4,200.00 E-bikes accessories (charger, extra battery, etc) - annual recurring cost 35 $400.00 $14,000.00 GPS Subscription per year 35 $120.00 $4,200.00 Stations, shipping, & install (no cost with 3 year contract; $3,600 each for 1-2 year term)8 $0.00 $0.00 Rider Revenue 7% Admin fee $1,680.00 Funds to subsidize memberships for low income, essential workers 1 $4,000.00 $4,000.00 Marketing and Promotion 1 $3,920.00 $3,920.00 TOTAL USD$172,000.00 Revenue Rider Revenue (variable)35 $650.00 $22,750.00 Sponsorship revenue (variable)0 $5,000.00 $0.00 Total with Revenue $149,250.00 October 5, 2021 - Page 17 of 75 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C: West Vail Master Plan - Update P RE S E NT E R(S ): Matt Gennett, Community Development Director AC T IO N RE Q UE S T E D O F C O UNC I L: No action requested. B AC K G RO UND: On J une 22, 2021, the project team presented the draft plan to the Advisory Committee during their last meeting and received support for the recommendations detailed in the plan. T he cumulative feedback was incorporated into the draft and presented to the public during a well-attended, interactive Zoom webinar on J uly 13. On August 9, the P E C was presented with the first two major topic areas of the plan, the West Vail Center (commercial area) and Housing. On A ugust 23, the P E C tabled this item to September 13 without presentation or discussion. On S eptember 13, staff and the consultant team provided the P E C with a presentation that responded to the P E C’s comments and questions from A ugust 9, and included the third major topic area, Transportation. T he item was tabled to September 27, at which time the P E C directed staff and the consultant to provide a red-line of the draft with the cumulative suggested changes highlighted, and tabled to October 11. October 5, 2021 - Page 18 of 75 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C: Capital Projects Update P RE S E NT E R(S ): Tom Kassmel, Town E ngineer and Greg Hall, Director of P ublic Works AC T IO N RE Q UE S T E D O F C O UNC I L: None. B AC K G RO UND: The Town has multiple large scale Capital Projects in progress. Staff will provide an update on the South Frontage Road Roundabout Project, the Children's Garden of L earning Relocation Project, the Public Works Expansion. AT TAC H ME N TS: Description Council Memorandum 100521 October 5, 2021 - Page 19 of 75 To: Town Council From: Public Works Department Date: October 5, 2021 Subject: Capital Projects Update I. SUMMARY The Town of Vail has multiple large scape capital projects that are on-going. Staff is prepared to provide an update on the evolving status of these projects. South Frontage Road Roundabout Project www.vailgov.com/roundaboutproject The Vail South Frontage Road Roundabout Project includes the construction of a new two-lane roundabout just west of the Town Municipal Building and Vail Health. The project also includes extending the existing four lane roadway section with landscape medians, and sidewalks, from the Town Municipal Building west to the Lionshead parking Structure. The project will provide increased capacity for traffic flowing from the Vail Town Center Roundabout to the Lionshead parking structure while accommodating the increased traffic volumes at the new Vail Health South Frontage Road entrance and anticipating future growth and redevelopment within the Lionshead area. Construction began on April 12 and early on ran into schedule delays due to utility conflicts. The project is currently in Phase II and will move into Phase III by mid- October. The Project has run into manpower issues and has not been able to accelerate the schedule as previously expected. The plan is to have the project paved by the First week of November before going into a winter shutdown mode, to allow for landscaping and irrigation to be complete next spring. Phase I (April to Mid-July): Includes the project’s most impactful work to access points and adjacent properties. Work within this phase includes the eastbound traffic lanes, the southern sidewalk, southern retaining wall, utilities, and the southern access points Phase IA (Mid-July to Mid-August): Includes completion of retaining wall work and south sidewalk (Phase I work) and the start of work on the westbound lanes and utilities (Phase II work). Traffic will shift to the south lanes from Vail Health to the Evergreen and then shift back to the north lanes in front of the Vail International. October 5, 2021 - Page 20 of 75 Town of Vail Page 2 Phase II (Mid-August to Mid-October): Includes the project’s less impactful work and minimizes impacts to access points and adjacent properties. Work within this phase includes the construction of the westbound lanes, northern sidewalk, and utilities. Phase III (Mid-October to November): Includes the project’s final completion with median work, final tie-ins, and final asphalt surfacing. Phase IV (Spring 2022): Includes landscaping ad final punch list work. Work is expected to continue six days a week with the option to work seven days a week as necessary and as approved. Night work is not expected but may be accommodated if necessary. In general, each phase of construction will continue to maintain an open travel lane in each direction throughout the project. However, there may be short durations of alternating single lane traffic during critical phases of the work. All access points to public and private properties will be maintained at all times. While work is being completed on access points, public access may be detoured to temporar y access drives. As a reminder please slow down through the construction zone. Children’s Garden of Learning Relocation Project The Children’s Garden of Learning Relocation Project includes the construction of a new ~5000 square foot modular construction facility on the Lionshead Oversize Parking Lot, in order to relocate the Children’s Garden of Learning from Middle Creek Lot 3 to allow for the development of employee housing. MW Golden Constructors began construction on May 31, six weeks later than the original anticipated construction start. This was directly related to not receiving any general contractor bids and the required time to negotiate a contract with MW Golden. The project is generally is about two weeks behind schedule with an anticipated completion date of October 18, with a projected Temporary Certificate of Occupancy (TCO) and State Daycare inspection on October 6th. If the project receives the TCO and passes the State Daycare inspection on October 6th, the final State licensing may take up to 10 days to receive. Therefore, the move in date for CGL into the new facility is likely to fall between October 11th and October 18th, one to two weeks later than initially expected. The contractor is pushing to keep this project moving forward and town staff is coordinating with and assisting CGL with the relocation process, however there are many moving parts and they will all have to fall into place to keep us on track. Public Works Shop Project The public works shop project is the first phase of the Public Works Master Plan and includes the demolition of the old streets shop building, constructing an new addition to the existing shop to accommodate the Streets Division, as well as remodeling the October 5, 2021 - Page 21 of 75 Town of Vail Page 3 existing staff facilities within the shop. The shop yard work itself includes the construction of rockfall protection berm, the construction of retaining wall up to 22’ high and subsequent drainage and yard improvements. The yard will be expanded by nearly 1 acre once the project is completed. In addition to the shop yard, utilities serving the complex are being upgraded. The shop yard work progresses, the rockfall berm is complete, the shoring wall will be completed within the week, utilities and drainage improvements proceed and paving is scheduled for later this month. Regarding the new building and remodel, the streel erection is complete, all major concrete pours are complete, work progresses on the electrical, mechanical and plumbing, fire sprinkler and interior walls are all progressing this month. The outside walls, insulation and siding is scheduled over the month as well. Due to Covid and supply change issues, the Town was informed over the last two weeks, the garage doors for the project have been significantly delayed into next year even though they were order 3 months ago. The project team has worked with the building department on temporary solution so the new streets building will be operational this winter, just not to the fullest extent possible. The Solar panels should be installed in the month of November. Both phases of the project are on schedule, the occupation of the shop building is slated for around December 1, using temporary doors for the streets building this winter. October 5, 2021 - Page 22 of 75 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C: D R B / P E C Update P RE S E NT E R(S ): J onathan S pence, Planning Manager AT TAC H ME N TS: Description September 15, 2021 D R B Meeting Results September 27, 2021 P E C Meeting Results October 5, 2021 - Page 23 of 75 D E S IG N R E V IE W B O AR D September 15, 2021, 2:00 P M Town Council C hambers 75 S. Frontage Road - Vail, Colorado, 81657 1.Call to Order 1.1.Register in advance for this webinar: https://us02web.zoom.us/webinar/register/W N_xA P RvX H9S7qy9hu8Xr-Zjw 1.2.Attendance Present: Doug Cahill, Peter Cope, Kathryn Middleton Absent: J ohn Rediker, Kit Austin 2.Main Agenda 2.1.D R B21-0361 - Rocket Fizz at the Arrabelle Final review of an exterior alteration (awnings) Address/Legal Description: 675 Lionshead Place/Lot 1, Lionshead Filing 6 Applicant: Arrabelle at Vail Square L L C, represented by Sign Design Planner: J onathan Spence 1. The applicant shall install an additional awning on the NW window simultaneously with the other two approved awnings. Peter Cope moved to approve with conditions and with the findings that the application meets Sections 14-10-5 and 14-10-2. Kathryn Middleton seconded the motion and it passed (3-0). Absent:(2)Rediker, Austin 2.2.D R B20-0587.003 - Vail Interfaith Chapel Final review of a change to approved plans (landscape/lighting/door) Address/Legal Description: 19 Vail Road/Tract J , Vail Village Filing 1 Applicant: Vail Religious Foundation I nc., represented by Suman Architects Planner: J onathan Spence 1. The applicant shall amend the plans prior to building permit submittal demonstrating a widened access from the Weiger Terrace to the lower lawn. 2. The applicant shall widen, where appropriate, the site wall width in potential areas for seating between the upper and lower terraces. Peter Cope moved to approve with conditions and with the findings that the application meets Sections 14-10-5 and 14-10-2. Kathryn Middleton seconded the motion and it passed (3-0). Absent:(2)Rediker, Austin October 5, 2021 - Page 24 of 75 3.Staff Approvals 3.1.D R B21-0082 - Swenson Residence Final review of an exterior alteration (deck/windows) Address/Legal Description: 893 Red Sandstone Circle Unit E / Lot 3, Vail Village Filing 9 Applicant: Rhonda Swenson, represented by Brett Reigel Planner: Greg Roy 3.2.D R B21-0273 - Ludwiszewski Residence Final review of an exterior alteration (hot tub) Address/Legal Description: 4327 Streamside Circle W est Unit E/Lot 6, Bighorn Subdivision 4th Addition Applicant: Raymond Ludwiszewski, represented by T Rex L L C Planner: Greg Roy 3.3.D R B21-0343 - W iegers Residence Final review of a tree removal Address/Legal Description: 785 Potato Patch Drive/Lot 22, Block 1, Vail Potato Patch Filing 1 Applicant: George & Elizabeth W iegers Planner: J onathan Spence 3.4.D R B21-0360 - Moncler at Solaris Final review of a business awning Address/Legal Description: 141 East Meadow Drive/Lot P & Tract C, Block 5D, Vail Village Filing 1 Applicant: Solaris Commercial Owner L L C, represented by Sign Design Planner: J onathan Spence 3.5.D R B21-0364 - Gorsuch/Clock Tower Building Final review of an exterior alteration (reroof) Address/Legal Description: 263 Gore Creek Drive/Lot C-E, Block 5, Vail Village Filing 1 Applicant: Gorsuch LTD, represented by Resort Design Architecture Planner: J onathan Spence 3.6.D R B21-0365 - Rivaldi L LC Final review of an addition Address/Legal Description: 1 Vail Road Unit 7104/Lot A-C, Vail Village Filing 2 Applicant: Rivaldi LLC, represented by Current Architects Planner: Greg Roy 3.7.D R B21-0366 - Yost Residence Final review of an exterior alteration (windows/door) Address/Legal Description: 2958 South Frontage Road W est Unit B18/Lot 4, Block 5, Vail I ntermountain Development Subdivision October 5, 2021 - Page 25 of 75 Applicant: Elizabeth Yost, represented by Resolution Design Planner: J onathan Spence 3.8.D R B21-0369 - W all Street #302 L LC Final review of an addition Address/Legal Description: 225 W all Street Unit 302/Lot B & C, Block 5C, Vail Village Filing 1 Applicant: Wall Street #302 LLC, represented by Affect Architecture Planner: J onathan Spence 3.9.D R B21-0377 - M&M Vail Properties L LC Final review of an exterior alteration (patio & drain) Address/Legal Description: 1635 Golf Terrace Unit H28/ Lot 1, Sunburst Filing 3 Applicant: M&M Vail Properties L L C, represented by Baseline Construction & Design Planner: J onathan Spence 3.10.D R B21-0379 - Treff Cafe Final review of an exterior alteration (patio railing) Address/Legal Description: 20 Vail Road/Lot 1, Sonnenalp Subdivision Applicant: Sonnenalp Properties I nc., represented by Pierce Austin Architects Planner: J onathan Spence 3.11.D R B21-0382 - Kiss Residence Final review of an exterior alteration (sill repair) Address/Legal Description: 2615 Davos Trail/Lot 21, Block B, Vail Ridge Subdivision Applicant: Adam & Diana Honey Kiss, represented by Pure Built Planner: Greg Roy 3.12.D R B21-0386 - Marks Residence Final review of an exterior alteration (deck/railing/siding) Address/Legal Description: 5040 Prima Court Unit B1/Parcel 2, Sundial Phase 1 Applicant: J ohn L. Marks, represented by K C B Constriction I nc. Planner: Greg Roy 3.13.D R B21-0387 - DeLauro Residence Final review of an exterior alteration (vent) Address/Legal Description: 4640 Vail Racquet Club Drive Unit 14 / Vail Racquet Club Condominums Applicant: Paul & Rachel Delauro, represented by K C B Construction Planner: Greg Roy 3.14.D R B21-0389 - Kurz/Allen Residence Final review of exterior alteration, (driveway) October 5, 2021 - Page 26 of 75 Address/Legal Description: 2725 Bald Mountain Road A&B/Lot 6, Block 2, Vail Village Filing 13 Applicant: Ludwig Kurz & Cyrus Allen Planner: J onathan Spence 3.15.D R B21-0390 - Brooktree Townhouses Final review of an exterior alteration (reroof) Address/Legal Description: 980 Vail View Drive/Lot B5, Block B, Lion's Ridge Subdivision Filing 1 Applicant: Brooktree Townhouses, represented by Horn Brothers Roofing Planner: Greg Roy 3.16.D R B21-0391 - Schaefer Residence Final review of an exterior alteration (driveway/patio/snowmelt) Address/Legal Description: 1874 Glacier Court Unit A/Lot 22, Block 2, Lion's Ridge Subdivision Filing 3 Applicant: Micha Schaefer Planner: J onathan Spence 3.17.D R B21-0392 - Kurbatsky Residence Final review of an exterior alteration (window/door) Address/Legal Description: 2773 Kinnikinnick Road Unit 1D/Lot 4, Block 4, Vail I ntermountain Development Subdivision Applicant: David Kurbatsky, represented by Renewal by Andersen Planner: J onathan Spence 3.18.D R B21-0393 - Peter Residence Final review of an exterior alteration (windows) Address/Legal Description: 4030 Fall Line Drive Unit C/Lot 2, Pitkin Creek Meadows Subdivision Applicant: Cheryl Ann Peter, represented by Renewal by Andersen Planner: J onathan Spence 3.19.D R B21-0395 - Eiger Chalets L LC Final review of an exterior alteration (hot tub) Address/Legal Description: 1370 Sandstone Drive Unit 9/Lot G3, Lion's Ridge Subdivision Filing 2 Applicant: Eiger Chalets LLC, represented by Colorado Pool & Spa Scapes Planner: J onathan Spence 3.20.D R B21-0396 - Frampton Residence Final review of an exterior alteration (reroof) Address/Legal Description: 14 Beaver Dam Road/ Lot 34, Block 7, Vail Village Filing 1 Applicant: Susan R. Frampton, represented by Plath Roofing I nc. Planner: J onathan Spence 3.21.D R B21-0401 - Miller Residence October 5, 2021 - Page 27 of 75 Final review of tree removal Address/Legal Description: 4289 Nugget Lane/Lot 6, Bighorn Estates Applicant: Steven Miller, represented by Vail Valley Tree Services Planner: J onathan Spence 3.22.D R B21-0403 - Espejo Residence Final review of a tree removal Address/Legal Description: 600 Vail Valley Drive A9/Lot Tract B, Vail Village Filing 7 Applicant: Melita Monica Espejo, represented by Old Growth Tree Services Planner: J onathan Spence 3.23.D R B21-0404 - Burger Residence Final review of a tree removal Address/Legal Description: 716 Forest Road A/Lot 10, Block 1, Vail Village Filing 6 Applicant: Alexander & Amy Burger, represented by Old Growth Tree Service Planner: J onathan Spence 3.24.D R B19-0697.002 - Pinos Del Norte Final review of a change to approved plans (exterior) Address/Legal Description: 600 Vail Valley Drive/Lot tract B, Vail Village Filing 7 Applicant: Pinos Del Norte, represented by Shepherd Resources I nc. A I A Planner: J onathan Spence 3.25.D R B21-0039.001 - Raftery Residence Final review of a change to approved plans (addition) Address/Legal Description: 770 Potato Patch Drive Unit 15/Lot 6, Block 2, Vail Potato Patch Filing 1 Applicant: Sean & Karen Raftery, represented by Beth Levine Architect I nc. Planner: J onathan Spence 3.26.D R B21-0127.001 - Hanlon Residence Final review of a change to approved plans (window) Address/Legal Description: 897 Red Sandstone Circle/Lot 1, Vail Village Filing 9 Applicant: J oseph Hanlon Planner: J onathan Spence 3.27.D R B21-0252.002 - Kayo Vail LL C Final review of a change to approved plans (pavers) Address/Legal Description: 3848 Bridge Road/Lot 7, Block 1, Bighorn Subdivision 1st Addition Applicant: Kayo Vail LLC Planner: Greg Roy The applic ations and information about the proposals are available for public inspection during October 5, 2021 - Page 28 of 75 regular office hours at the Town of Vail Community Development Department, 75 South Frontage Road. The public is invited to attend the project orientation and the site visits that precede the public hearing in the Town of Vail Town C ounc il Chambers. Times and order of items are approximate, subject to c hange, and cannot be relied upon to determine at what time the Design Review Board will c onsider an item. Please call 970-479-2138 for additional information. Sign language interpretation available upon request with 24-hour notification, dial 711. October 5, 2021 - Page 29 of 75 P L ANNI NG AND E NV I RO NM E NTAL C O M M IS S IO N September 27, 2021, 1:00 P M Town Council Chambers 75 S . Frontage Road - Vail, Colorado, 81657 1.Call to Order 1.1.Register in advance for this webinar: https://us02web.zoom.us/webinar/register/W N_QJ ybkNzgQ2eMGMYxH6F E0g 1.2.Attendance Present: Brian Gillette, Rollie Kjesbo, Ludwig Kurz, Karen Perez, Reid Phillips, Henry Pratt, Pete Seibert Absent: None 2.Main Agenda 2.1.A request for the review of a variance from Section 14-10-4: A rchitectural P rojections, Decks, Balconies, Steps, B ay W indows, Etc., Vail Town Code in accordance with the provisions of S ection 12-17, Variances, Vail Town Code, to allow a balcony roof and associated support to encroach into the required setback, located at 2705 Davos Trail, L ot 14, Block B , Vail Ridge S ubdivision, and setting forth details in regard thereto. (P E C21- 0041) 20 min. Applicant:Robbie Baxter & Gibson Watson, represented by V MD A Architects Planner:J onathan Spence Planner Spence gives an introduction to the application. He goes over the extent of the variance request for the setbacks. The applicant is requesting that a roof extend past the allowed 4-foot encroachment. Chris J ergens of V MD A, representing the applicant, goes over their request. He lists the criteria for approval of a variance required by Town Code and how this application meets them. Kjesbo asks what the original setbacks were when the house was built in Eagle County. Spence guesses 20’ on all sides. Pratt asks if similar variances have been granted. Spence does not recall any similar variances being granted. Phillips believes that the house was built as close to the setbacks as possible. October 5, 2021 - Page 30 of 75 J ergens believes they did so because of the topography. Perez says the slope does not have a rational connection to a deck covering. The request for a variance over a nonconforming deck is a special treatment. Gillette asks about the nonconformity. Spence responds the deck is too close to the property line. Perez does not believe a partially covered deck is a hardship. P E C must follow criteria strictly and this does not meet the criteria. J ergens believes they are meeting it. Public comment is opened. No public comment. Rollie Kjesbo moved to deny. Karen Perez seconded the motion and it passed (7-0). 2.2.A request for recommendation to the Vail Town Council, pursuant to Section 12-3-7, Amendment, Vail Town Code, for the adoption of the West Vail Master Plan, and setting forth details in regard thereto. (P E C21-0036) 90 min. Applicant:Town of Vail, represented by S E Group Planner:Matt Gennett Community Development Director, Matt Gennett, goes over the request from the P E C at the end of the previous meeting. He goes over the conditions of approval suggested by staff as a result of the P E C’s discussion at the last meeting that were included in the packet. Ellie Wachtel adds that Fehr and Peers is online if there are any transportation related questions. Kurz appreciates staff’s efforts and thanks them for the hard work being put in. Gillette asks if Gennett sees this going to Council and being kicked back to P E C to solve these conditions. Gennett responds that no, he believes that at the Council meeting Council would direct staff to make these revisions and the Council’s revisions if any, and then come back to Town Council with those amendments for final adoption. Gillette would like to see more description in the items about the deed restrictions and zoning discussion. The written description is a little confusing based on the discussion. “There can be no increase in density without some sort of deed restriction or fee in lieu”. 100% does not need to be deed restricted, but any increase needs to result in some sort of deed restriction or fee in lieu. Gennett says that in the rezoning process the language will be done in a public process at that time. Gillette wants to ensure that as properties redevelop, they need to have some October 5, 2021 - Page 31 of 75 housing aspect to it. The clarity needs to be added in the condition’s language. Phillips asks for clarity. Are we going to allow the same number of units that exist over density today or exist over zoning today? W hich one will trigger the housing requirement? Gillette believes an increase in density above what is allowed today would require the housing component. Phillips says that if someone is tearing down a six-plex then anything over those two allowed units would require some kind of housing? Gillette says, some percentage over that number two, yes. We aren’t imposing any hardship for owners; they had the responsibility to know the zoning and that they were overbuilt. Wachtel adds that an extra E HU unit could be built, but we haven’t seen that happening. Gillette recognizes that and a percentage needs to go towards housing. The parking lots on Chamonix are emptier these days and we’re already losing housing. Pratt has a comment on eliminating GRFA. I f you build to setbacks and height with no GRFA you get boxes. That does not match the character of the neighborhood. W e should look at what Lionshead did and give a 250% increase of GRFA, but eliminating it just gets boxes. Gennett asks whether the existing or proposed dimensional zoning standards would be sufficient or not to control the size of structures. Pratt agrees and says some increase, but not a complete removal. Gillette thinks we should eliminate the Geneva exemption. This area should be treated the same as the other areas in West Vail. Gennett asks about and Gillette confirms the affected conditions he is referring to. Gillette has concerns that the dashed lines were not quite right on the corner of Chamonix and Arosa. The line as drawn needs to be pulled back in to not include lots that front on other roads. Phillips says that is reflected on page 71. Specifics over the corner of Circle Drive and the map are discussed. Gillette thinks Circle Drive is fine with the Primary/Secondary zoning and needs to be left out. Wachtel asks if there are other streets that have a similar issue. Gillette says Circle Drive and Arosa. The Aerial map is brought up for reference of the areas in question. 2289 Chamonix Ln should be the west end of the upper Chamonix. 2449 Chamonix should not be in the east end of lower Chamonix, as well as the duplexes on the east side of Chamonix just past Chamonix chalets. The map is gone through for the corners of the area October 5, 2021 - Page 32 of 75 to ensure the appropriate properties are being included. Slight adjustments are being proposed. Looking on the south side of I 70, the commissioners review the included lots. On the west side of this lower area, the line is drawn to the Town boundary. Gillette is concerned that including properties in this map will lead to inappropriate zoning again. Phillips whether the future re-zonings will come back to them at the P E C. That they’ll have another chance to look at this and make suggestions. This is a conceptual overview plan, not individual zoning, not lot by lot, correct? Gennett confirms. Phillips says we are here to provide some flexibility moving forward. Gennett says there is nothing regulatory about this document. W hen we get to the implementation level, the rezoning process will be much more exact. At this level it is more of a guideline and an expression of the intent. The real detail and fine tuning come in when we go to modify zoning. Planner Spence adds that when staff begins to look at rezoning options, we look at more than existing buildings, including location, size of lots, topography, character etc.… W e’ll be looking more at the intrinsic qualities of the property for any rezoning. More discussion happens on the process of master plan versus zoning and their relation. Pratt does not see any sustainability or environmental recommendation. He would like to see solar or other energy systems be encouraged in new buildings through this plan. He does not like condition #2, and that it is very vague. W ould like to see more specificity with more measured heights and not a build to line. Dominic Mauriello working on behalf of the V L HA. The V LHA submitted a comment to the P E C, and it covers the chapters in the masterplan. He believes it would be a good idea to review. He feels the P E C should do the heavy lifting and it should all be set by the time it gets to Town Council. He would like to see a redlined version rather than going to Town Council with a set of conditions. He gives examples of how he thinks intent could be lost in the process. The plan is wonderful, and they’ve done a really good job. I t’s 100 times better than what we have now. There are really good alternatives included in there. He would encourage the P E C in the next step of rezoning to get that moving so we can see redevelopment. Pratt agrees. Galen Aasland believes that words matter. He believes that one of the purposes of this is to put in an appropriate zoning. He would like to see the masterplan require the new multi-family zone district that is added not be able to do an S D D. Gillette feels uncomfortable with approving this with the conditions. He would like to see the masterplan redlined. Perez agrees with Gillette. A redlined version would be clearer as to what the October 5, 2021 - Page 33 of 75 P E C’s recommendations are. Let’s be clear, lets add language and be specific. Gennett asks if the P E C would like a redlined version? At least four commissioners confirm. Discussion around the dates, times, corrections, and revisions is had. Comments will be color coded based on the recommending body. Gennett requests a tabling to the next meeting on the 11th of October. Karen Perez moved to table to October 11, 2021. Reid Phillips seconded the motion and it passed (7-0). 2.3.A request for a recommendation to the Vail Town Council for a Prescribed Regulation Amendment pursuant to Section 12-3-7 Amendment, Vail Town Code to amend Section 12-14-17 Setback From Watercourse and add a new Section 12-21-17 Riparian Protection and W aterbody Setback Regulations, Vail Town Code, to change the waterbody setbacks, and setting forth details in regard thereto. (P E C21-0043) 60 min. Applicant:Town of Vail, represented by Pete W adden Planner:Greg Roy Planner Roy introduces project and begins presentation. He summarizes current waterbody setback requirements as well the proposed language for the new amendment. Gillette asks about the recent release into Gore Creek. Planner Wadden responds there were 120 dead fish. The extent of the problem went to the I nternational Bridge. There was also an absence of algae and other aquatic life in the river. State agencies are also involved with investigating this incident. Gillette asks how big a deal 120 dead fish are? Wadden responds that it isn’t a huge amount if he could determine that that was the full extent of the impacts. They were not able to get water samples until 24 hours after the incident. 2.08 million gallons of potable water was discharged, with an unknown quantity of other water. There were no concerns to drinking water supply. Phillips has received a lot of concerns from the community. Can the P E C request to get a status report from Pete Wadden in two weeks? He would like to invite Eagle River W ater and Sanitation, and Colorado state agencies. He also wants to reach out to Vail Resorts to see if they would come to the status report. Community members saw dead fish at the I nternational Bridge. A news report said not to go in the river at the moment with copper sulfate levels. He says we need to know the damage and the responsible parties, as well as the future plan for river restoration. He wants to make sure that this continues to be checked moving forward. Wadden responds he is happy to address these concerns. Kurz agrees with Phillips. Board is unanimous in requesting an update. October 5, 2021 - Page 34 of 75 Perez asks if the joint commission has met on this. Planner Wadden continues through presentation. He touches on the importance of riparian restoration and the Town’s efforts in recent years. He references the Gore Creek Action plan for strategies to engage private property owners. He outlines the objectives of the Riparian Corridor and the proposed new regulations. He explains the definition of the Ordinary High- Water Mark. Gillette asks how many non-conformities we are creating? Wadden says under the current setbacks there are 111 non-conforming structures. The new recommendation would lead to 142. Of those, 92 are non-conforming under current regulations. Gillette asks how many structures are on the creek. Wadden responds there are close to 400. Gillette asks if we create a non-conforming structure, what does that do to development rights? Roy responds that they would have the same property rights, it would just affect where they could build. Perez says that making the structure non-conforming does affect property rights. Gillette asks about property on Matterhorn Circle. W hat if they would have to rebuild their house? Roy says they would have to meet the standards under the new code. Kjesbo says they got variances to build there originally. Perez says non-conforming status affects insurance for HOAs and financing. She has a problem making so many buildings non-conforming. She says we have to balance the proposal with property rights and impacts on the community. She cites a letter of concern from a local HOA, and says she wants to get this right. Wadden says the HOA in question is currently non-conforming. Perez wants to decrease rather than increase the amount of non-conforming structures. Wadden says other setback distances are an option. 25’ was chosen because it most closely approximated existing setbacks. Gillette asks if you can shorten the setback but increase the riparian buffer. Would this make fewer houses non-conforming? Wadden says the issue is that defensible space would become a problem. People building right to the setback would conflict with fire department recommendations for defensible space. October 5, 2021 - Page 35 of 75 Roy says in regard to design standards it gives property owners some space for landscaping choices before reaching the no-mow zone. 25 feet is the balance between town code, fire department, design standards, and the fewest non-conformities. Gillette asks if property owners been notified? Wadden says not all of them. Gillette says we need to reach out to all of them and get feedback. Perez says it will help to determine the harmony of the various criteria. Wadden recommends taking a look at individual properties on the maps provided. Gillette asks how accurate are they? Wadden says they’re a good approximation. Pratt asks how many non-conforming structures are within the 20’ setback? Wadden says they have the lines on the map but not the exact numbers. Pratt says he is a property owner on the creek and has built his house to existing setback requirements. I t would be good to see the number of non- conforming structures at 20-foot setbacks. Phillips says the 8th fairway on the golf course is a large encroachment. He asks if there has been a conversation with golf course management if they can restructure that area? Wadden says there have been conversations but it’s a debate between playability and resource protection. They are trying to find the balance there. Gillette asks who is present from the fire department? He asks Paul Cada to speak on defensible space. Paul Cada the W ildfire Program Administrator says they have been working with the applicants for a while. W hat is presented today is the compromise between the interests. He says there are allowances for the defensible space. He says when things are wet around the creek the risk is low and cites examples from California fires. He claims the fire department can support what is in the presented language. Wadden says the 20-foot setback establishes 27.1 unbuildable acres. The number of non-conforming structures increasing between existing and proposed regulations may not be statistically significant. Gillette would like to have a better understanding of the effects on a homeowner of becoming non-conforming and how that impacts financing and other factors. Roy says we can look into that, as well as weigh that with the health of Gore October 5, 2021 - Page 36 of 75 Creek. Gillette stresses the importance to make informed decisions. Planner Spence says we have not seen insurance decisions related to zoning non-conformities. Wadden wants to provide funds and resources to property owners undergoing changes. He reiterates staff recommendations relating to the proposed ordinance. Perez would like more information, as well as notifying the public and getting public feedback. Gillette agrees. Wadden says they will increase these efforts. Kurz asks about public notification being marginally effective? Wadden outlines public outreach on Project Rewild. He says at the time, the town council was concerned about providing funds for individual landscaping projects. Perez says she is on the board of an association that would be affected. She wants to notify associations not just property owners that would be impacted. Kurz talks about balancing health of river with individual homeowners. He says we have a moral if not legal obligation to make sure river is as healthy as possible. W e also have to consider the existing property ownership. He says it’s a tricky balance, and we need to address the points that have been made. Gillette says the town should target problem properties rather than issue blanket proclamations. Wadden says there is a list of stream areas that are the most degraded. The process needs to include an equitable approach to homeowners. Pratt asks about flags concerning pesticides in use and the progress on this issue. Wadden says Under Colorado law the buck stops with state. Localities cannot pass more stringent regulations. Town attorneys have advised against action. The Colorado Department of Agriculture did testing for pesticides and herbicides in the creek and the town is awaiting the results. Gillette asks if there are better products for lawncare. Wadden says root treatment is better than sprays. Regarding lawncare, it’s more about lawncare than keeping out pests. The town utilizes organic herbicides and fertilizers. Gillete asks if organic practices are better for the creek? Wadden clarifies organic fertilizers are better but not better than no fertilizer. October 5, 2021 - Page 37 of 75 Gillette asks if we have done outreach to local landscapers? Wadden says from 2015-2019 a local workshop has gathered around 40 landscapers regarding the best practices in Creekside landscaping. I n the last two years, there have been zoom presentations along similar lines. Gillette says there could be more outreach every spring. Wadden says he has produced three videos for the website and landscapers about alternatives to pesticides in landscaping. Gillette wants to add in some bullet points for people who won’t watch the videos. Perez asks if you need two weeks. Wadden says I think we can do this in two weeks. Spence says another cycle would be required for public comment and outreach. Kurz asks for public input. Dominic Mauriello represents Evergreen Lodge. He says he has worked for years with the existing setback of 30’. Having that changed now would have a large impact. He says the maps shown today are not going to be surveying accurate. He applauds the motives and says we’re all in favor of riparian buffer. He cites other studies regarding the cleansing effects of riparian buffers and supports the 10’ riparian buffer. He says changing the stream setback is different. Nothing suggests 25’ is better than 20’. He is glad the P E C is considering the impacts on non- conforming structures. He says it is inaccurate that the centerline moves around a lot. I t would have been better if they had done the high water mark from the beginning, but the town has already been built with the old regulations. He says this will open a can of worms of non-conforming buildings. These buildings do not have a lot of flexibilities with variances. He says the board can’t depend on relief mechanism of variances for new non- conforming buildings. He says the code language needs work. W hat about stormwater management activities that may be beneficial to do in the 10’ buffer? Gillette asks why that would be precluded? Mauriello says it is precluded in the proposal. He wants to think about how non-conforming structures are created and work out the inconsistencies. He says the town can be clearer about how you measure the centerline. I n his analysis, the 20’ setback much more approximates the existing setback today. He says the town could use existing 30’ or proposed 20’, whichever is more restrictive. He also says the definition of high water mark needs some work and the FE MA floodplain information is different from the streambank. He suggests the town work with some of the surveyors to find what they typically use. He suggests incorporating more input from the town attorney and have them look at it before recommendation to town council. He is happy to help with some of the language if that is needed and says he can October 5, 2021 - Page 38 of 75 come back with examples. Gillette asks for an email summarizing these comments. Mauriello says there are other concerns from community members that weren’t able to be here today. Gillette asks if Wadden can meet with a surveyor regarding questions of the high water mark. Wadden confirms. Kurz asks if there is additional public comment? J ohn Rediker wants a better understanding of the language that references two year flood lines, especially regarding a definition and calculation method. He wonders if there are other studies out there, so decisions are based upon science and not anecdotes. He asks where is the evidence that insurance rates will go up for non-conforming structures? Siri Roman is the director of operations for Eagle River Water and Sanitation. She says the decision is hard for the community, but Gore Creek need initiatives like this to get off the 303(d) list of impaired waterways. Vail is a model town with its creek restoration programs. She is also a Vail resident with two kids, who have spent a lot of time in Gore Creek. Her kids would like more wildlife and less tall buildings in town. She asks the board to consider the hard decisions for the future of Vail. Holly Loff is the Executive Director for the Eagle River W atershed Council speaking in support of the ordinance. She has worked successfully with the town on past restoration projects. The riparian areas are critical to water quality and stream health. She says Vail is a leader in the valley and this initiative is the natural next step. She also says the stream health and water quality is worth the effort of addressing these questions. Gillette asks if there are any studies on 20’ versus 25’ setbacks. Loff says the Eagle River watershed plan didn’t have specific numbers for setbacks. The correct number varies by geology and hydrology. She would be happy to look into that more W ith W adden. Gillette asks if hydrologists have been involved? Wadden says that they have been involved in the process. He can look at the difference between 20’ and 25’ buffers. Gillette wants to see difference between 10’ and 15’ riparian buffers and studies to that effect. Wadden says they will have more of that information next time. Bellm says Oct. 25 meeting is the next meeting date to allow for public notification. Motion to table. October 5, 2021 - Page 39 of 75 Karen Perez moved to table to October 25, 2021. Brian Gillette seconded the motion and it passed (7-0). 2.4.A request for the review of an extension to a Conditional Use Permit, pursuant to Section 12-9C-3, Conditional Uses; Public buildings and grounds, Vail Town Code, to allow the continued use of the yurt at the Vail Nature Center for a period of three (3) years, located at 841 Vail Valley Drive/Unplatted (Ford Park Nature Center) and setting forth details in regard thereto. (P E C21-0039) 20 min. Applicant:Town of Vail, represented by Kristen Bertuglia Planner:J onathan Spence 1. Upon the completion of the use of the yurt, or three (3) years from date of this approval, whichever happens earlier, the Applicant shall remove the yurt and foundation and shall revegetate all disturbed soils with native vegetation. Planner Spence presents history of the application and outlines request. Gillette asks about the 3 year timeframe? Spence says we need to hold the town equally responsible as private property owners. Kurz asks if there are any other board questions? Spence clarifies to ask for public comment. Rollie Kjesbo moved to approve with conditions. Brian Gillette seconded the motion and it passed (7-0). 2.5.A request for the review of a Variance from Section 12-21-12, Restrictions in Specific Zones on Excessive Slopes, Vail Town Code, to allow for a variance from the maximum percent of lot covered by driveways and surface parking, in accordance with the provision of Section 12-17, Variances, Vail Town Code, located at 816/826 Forest Road / Lots 14/15, Block 1, Vail Village Filing No. 6 and setting forth details in regard thereto. (P E C21- 0045) The applicant has requested this item be tabled to a future date where it will be heard concurrently with a Minor Subdivision and Rezoning application. 2 min. Applicant:Mexamer Forest Road L L C, represented by K H W ebb Architects Planner:J onathan Spence Spence asks for uncertain table date. He will combine the application with other relevant applications. Brian Gillette moved to table. Rollie Kjesbo seconded the motion and it passed (7-0). 3.Approval of Minutes 3.1.September 13, 2021 P E C Results Karen Perez moved to approve. Brian Gillette seconded the motion and it October 5, 2021 - Page 40 of 75 passed (7-0). 4.I nformational Update 4.1.Update on W ildlife Fencing in the I -70 Corridor 10 min. Applicant: Planner:Pete W adden Spence provides update on wildlife fencing project. Phillips asks if there is encroachment on private property? Spence says it is within the C D OT right of way. 5.Adjournment Karen Perez moved to adjourn. Brian Gillette seconded the motion and it passed (7-0). The applications and information about the proposals are available for public inspec tion during regular offic e hours at the Town of Vail Community Development Department, 75 South Frontage Road. The public is invited to attend the project orientation and the site vis its that prec ede the public hearing in the Tow n of Vail Community Development Department. Times and order of items are approximate, subject to c hange, and c annot be relied upon to determine at w hat time the Planning and Environmental Commission w ill c onsider an item. Please c all (970) 479-2138 for additional information. Please call 711 for sign language interpretation 48 hour prior to meeting time. Community Development Department October 5, 2021 - Page 41 of 75 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C: V L HA September 14, 2021 Minutes AT TAC H ME N TS: Description V L H A September 14, 2021 Minutes October 5, 2021 - Page 42 of 75 Vail Local Housing Authority Minutes September 14, 2021 3:00 PM Zoom Virtual Meeting 75 S. Frontage Road - Vail, Colorado, 81657 PRESENT ABSENT Steve Lindstrom Mary McDougall James Wilkins Molly Morales Greg Moffet STAFF George Ruther, Housing Director Lynne Campbell, Housing Coordinator 1. Call to Order 1.1. Zoom Meeting 1 (call to order pre-executive session) 1.2. Zoom Meeting 2 (post executive session) 1.3. Call to Order All members are present. Lindstrom called the meeting to order at 3:10PM. 2. Citizen Participation 2.1. Citizen Participation Maxine Hepher with Green Valley Homes and an owner of parcel of land in Buckhorn Valley introduced herself noting she is interested in the sales tax for housing funding and how the Town anticipates using those funds. 3. Approval of Minutes 3.1. VLHA August 24, 2021 Minutes MOTION: MOFFET SECOND: MORALES VOTE: 4-0-1 (WILKINS ABSTAINED) APPROVED with corrections 4. Main Agenda 4.1. Housing Vision - Ballot Initiative Presenter: Scott Robson, Town Manager Robson, Town Manager, Council passed ballot initiative 2A to be placed on the November ballot. Sales taxes have not increased since 1974. The increase is .05% and will be dedicated for affordable housing both in Vail and potentially down valley. October 5, 2021 - Page 43 of 75 Realistically the focus will be on Vail’s closer neighbor: Minturn, Eagle Vail, Avon. Estimated to be raised is between 3-5 million dollars for housing. The Town had discussion meetings with various groups in Town. The poll done by Magellan indicated there was 54% positive support for the tax increase. A week from now Robson wants Ruther and Gennett, Community Development Director to provide an update to Council on projects in the works. Some of the community question if there are enough projects to warrant a tax increase. Moffet, suggested Robson remind Council about the West Vail Master Plan as well as the State Land Board parcel in Eagle Valley. He noted that funds spent down valley will create a Vail infrastructure problem. Current county transportation doesn’t cover existing needs. Robson mentioned potential of a regional housing authority as potential option to work together for housing. Lindstrom asked if the housing funds will continue building in reserves until such time they are needed and the if the use of other Town funds if needed will not precluded larger need for projects if needed. Correct per Robson and other Town funds are not precluded. Lind Council put sunset of 30 years on this. After 1st day the Town won’t be able to bond for 30 years. Do you see this fund as part of repaying bonds? Yes, per Robson. The tax is excluded on home consumed food, will be to fund housing initiatives, development and Housing programs inside and outside the Town. Moffet said in the past the Town has charged up to 15% to manage these types of funds. Is there a way to en sure funds collected are for the stated purpose and monies are not moved to the general fund for management purposes? Robson said this has not been discussed with Council at this time. Lindstrom asked what campaign rules are for the Housing Authority members. Robson does recommend discussing with Town attorney for clarity. 4.2. Short Term Rental Study Presenter: George Ruther, Housing Director Ruther asked the Authority to weigh in on EPS’ short term rental scope of work. It was directed by the Council to study impacts of STRs. He asked if housing data should be part of the scope. The members agree to including housing data as part of the study. By including housing data, the Town could get a handle of homes that have transferred from long term rentals to registered short term and gain understanding of the impact STRs have had on cost of housing. Per Ruther, South Lake Tahoe prohibited any STR being issued short term licenses. They had the highest resale costs per home value since the pandemic. The question asked is how are they loosing housing if no new short term licenses are being issued. October 5, 2021 - Page 44 of 75 If the Authority has additional thoughts Ruther will pass along. Include in the EPS study what is the change in occupancy of homes (owner vs. rental) and what is the change in ownership. What are the impacts of other town services, i.e., police, fire, etc. Once info in hand how will help town address services needs and how to handle STR in Vail. Has EPS done similar studies in other communities ? Per Ruther yes EPS is reviewing the same topics in Mountain Valley, Breckenridge and Summit county. Will the data be an ongoing updated or just for this review? Per Ruther it would be shortsighted to do study once versus continue. Finance is the department who currently tracks and manages short term rentals. Morales asked how detailed does the Town want to get? Ask do you short term your home during the year or how many weeks per year do you short term rent. Ruther noted there is a lot of uncovering to occur to gain understanding. 4.3. Deed Restriction Compliance and Enforcement Policies Recommendation Presenter: George Ruther, Housing Director and Lynne Campbell, Housing Coordinator The housing staff discussed recommendations to allow the Town to charge every EHU owner a compliance submittal fee of $250 which will be waived if owners submit by or before the February 1 deadline. Summonses will continue to be issued to non - compliant owners who may be cha rged up to $2,650 plus incarceration time per Town Code Section 1-4-1: GENERAL PENALTY. Authority believes there should be strong administrative and punitive fees. Review the administrative fee after the first year and adjust as needed. Discussion ensued with the Authority in favor of as strong enforcement actions required for 100% compliance plus adding an administrative fee and recommending approval to the Vail Town Council. MOTION: MOFFET SECOND: MORALES VOTE: 5-0 APPROVED 5. Matters from the Chairman and Authority Members 5.1. Matters from the Chairman and Authority Members Presenter: Steve Lindstrom, Chairman PEC tabled reviewed of the West Vail Master Plan (WVMP) until September 27, 2021. PEC had concerns about rezoning of West Vail neighborhoods. Housing Authority has a list of recommendations as well the fire department. Ruther noted Commissioner Phillips noted if the town is to be successful in west vail that status quo won’t be acceptable. Much of the conversation was leave character of WV the October 5, 2021 - Page 45 of 75 same. He stated changes will have to occur to make successful. Wilkins who serves on the Eagle County down payment assistance committee. They are seeing a leveling of use. Funding was temporarily increased from $15K to 50K to end of year. Lindstrom is meeting with the Eagle Ranch Housing Corporation. Eagle doesn’t have a housing authority. He suggested it might be time to get Eagle county involved. Council candidate forum takes place on September 28th 5:30pm at Donovan Pavilion with virtual viewing options are also available. 6. Executive Session 6.1. Executive Session per C.R.S. §24-6-402(4)(a)(e) - to discuss the purchase, acquisition, lease, transfer or sale of real, personal or other property interests and to determine positions relative to matters that may be subject to negotiations regarding: Vail InDEED applications and deed restrictions. Presenter: Lynne Campbell, Housing Coordinator There were no items for executive session. 7. Any Action as a Result of Executive Session 7.1. Any Action as a Result of Executive Session No action taken. 8. Adjournment 8.1. Adjournment 4:22PM MOTION: MOFFET SECOND: McDOUGALL VOTE: 5-0 APPROVED 9. Future Agenda Items 9.1. o Land Banking (sale of GRFA) o Investment Banker Discussion - Long Term Housing Funding 10. Next Meeting Date 10.1. Next Meeting Date September 28, 2021 10.2. Future Meeting Dates: October 12, 2021 October 26, 2021 November 9, 2021 November 23, 2021 December 14, 2021 December 28, 2021 October 5, 2021 - Page 46 of 75 Meeting agendas and materials can be accessed prior to meeting day on the Town of Vail website www.vailgov.com. All housing authority meetings are open to the public. Times and order of agenda are approximate, subject to change, and cannot be relied upon to determine at what time the Vail Local Housing Authority will discuss an item. Please call (970) 479-2150 for additional information. Please call 711 for sign language interpretation 48 hours prior to meeting time. Housing Department October 5, 2021 - Page 47 of 75 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C: September Revenue Update AT TAC H ME N TS: Description September Revenue Update October 5, 2021 - Page 48 of 75 TOWN OF VAIL REVENUE UPDATE October 5, 2021 Sales Tax Upon receipt of all sales tax returns, August collections are estimated to be $2,771,985 up 29.6% from last year and up 32.0% compared to amended budget. August collections were the highest total August collections on record and exceeded 2019 collections by 23.9% and 2018 collections by 26.3%. Year to date collections of $22,548,966 are up 34.4% from 2020 and up 7.4% from 2019. Compared to amended budget, year to date collections are up 17.1%. Inflation as measured by the consumer price index was up 5.3% for August. The annual amended budget totals $27.5 million. Real Estate Transfer Tax (RETT) RETT collections through September 28 total $8,339,347 up 37.5% from this time last year and up 74.5% from this time in 2019. The 2021 amended RETT budget totals $8,000,000, down 23.4% from 2020 actual collections. 2020 collections of $10.4 million were an all time high compared to a previous five year average of $7.0 million. Construction Use Tax Use Tax collections through September 28 total $3,217,457 compared to $1,696,299 from this time last year. The 2021 amended budget totals $3,250,000. Construction use tax is higher due to several large residential projects and construction of the new Marriott Residence Inn. Summary Across all funds, year-to-date total revenue of $61.5 million is up 13.1% from amended budget and up 32.3% from prior year. 2021 revenue is up 21.2% from 2019 due to an increase in grant funding, real estate transfer tax, property tax collections, sales tax, daily parking sales during January through April, and construction activities. October 5, 2021 - Page 49 of 75 2021Budget % change % change 20162017201820192020Amended BudgetVariance from 2020from BudgetJanuary3,738,824$ 3,725,212$ 3,597,610$ 4,079,994$ 4,076,145$ 3,400,000              3,415,647$ 15,647$ -16.20% 0.46%February3,746,055 3,692,592 3,818,356 4,137,087 4,285,633 3,680,000              3,685,577 5,577$ -14.00% 0.15%March4,225,921 3,642,407 4,167,880 4,237,933 2,243,518 4,370,000              4,358,410 (11,590) 94.27% -0.27%April1,089,749 1,386,780 1,233,474 1,445,071 427,518 1,650,000              1,741,488 91,488 307.35% 5.54%May654,462 659,475 830,193 763,756 503,828 965,000 1,048,697 83,697 108.15% 8.67%June1,318,092 1,389,982 1,648,443 1,606,748 1,023,517 1,000,000              2,137,047 1,137,047 108.79% 113.70%July2,053,773 2,215,649 2,412,425 2,480,292 2,084,644 2,100,000              3,390,115 1,290,115 62.62% 61.43%August1,849,815 1,863,949 2,195,175 2,237,050 2,138,838 2,100,000 2,771,985 671,985 29.60% 32.00%YTD Total18,676,691$ 18,576,046$ 19,903,556$ 20,987,931$ 16,783,641$ 19,265,000$ 22,548,966$ 3,283,966$ 34.35% 17.05%September 1,349,929 1,385,462 1,540,490 1,600,100 1,767,393 1,770,000 October906,385 936,954 1,106,596 1,165,176 1,371,727 1,370,000 November989,320 997,716 1,264,600 1,260,314 1,425,461 1,425,000 December 3,840,919 3,695,305 4,070,870 4,237,178 3,625,189 3,670,000 Total25,763,244$ 25,591,483$ 27,886,112$ 29,250,698$ 24,973,411$ 27,500,000$ 22,548,966$ Actual CollectionsCollected Sales TaxOctober 5, 2021Town of Vail Revenue UpdateSALES TAX2021 Budget Comparison2October 5, 2021 - Page 50 of 75 Town of Vail Revenue Update October 5, 2021 YTD Sales Tax Collections by Year Through August 31 August Sales Tax Collections by Year Through August 31 $18,576,046 $19,903,556 $20,987,931 $16,783,641 $22,548,966 $0 $5,000,000 $10,000,000 $15,000,000 $20,000,000 $25,000,000 2017 2018 2019 2020 2021 • YTD collections of $22.5M are up 34.4% from prior year and up 17.1% from amended budget. YTD collections are up 7.4% from this time in 2019. • Inflation as measured by the consumer price index was up 5.3% in August. • The 2021 amended sales tax budget totals $27.5M. $1,863,949 $2,195,175 $2,237,050 $2,138,838 $2,771,985 $0 $500,000 $1,000,000 $1,500,000 $2,000,000 $2,500,000 $3,000,000 2017 2018 2019 2020 2021 • August collections of $2.8M are up 29.6% from prior year and up 32.0% from amended budget. August collections are up 23.9% from 2019. •Collections for the month set the record for the single highest August collections. 3 October 5, 2021 - Page 51 of 75 Town of Vail Revenue Update October 5, 2021 Real Estate Transfer Tax by Year Construction Use Tax by Year YTD Through September YTD Through September $1,364,917 $3,696,017 $2,273,467 $1,696,299 $3,217,457 $0 $500,000 $1,000,000 $1,500,000 $2,000,000 $2,500,000 $3,000,000 $3,500,000 $4,000,000 2017 2018 2019 2020 2021 • This chart shows YTD collections of 1% RETT, segmented by individual home sale value. • 2021 RETT collections through September 28 total $8,339,347 up 37.5% from the prior year. $0 $1,000,000 $2,000,000 $3,000,000 $4,000,000 $5,000,000 $6,000,000 $7,000,000 $8,000,000 $9,000,000 2017 2018 2019 2020 2021 Sales Less Than $2.5 Million Sales $2.5 to $5.0 Million Sales $5 to $10 Million Sales Over $10 Million $4,784,403 $5,418,248 $4,778,873 $6,064,301 $8,339,347 • Use Tax collections through September 28 total $3,217,457 compared to $1,696,299 from this time last year. This is an increase of 89.7%. 4 October 5, 2021 - Page 52 of 75 Vail Business Review July 2021 October 5, 2021 The Vail Business Review breaks down the four percent sales tax collected for the month of July. Overall, July sales tax increased 62.7% with retail increasing 31.5%, lodging increased 113.4%, food and beverage increased 67.8%, and utilities/other increased by 41.2%. Excluding the out of town category; sales tax for the month of increased 50.8%. Town of Vail sales tax forms, the Vail Business Review and sales tax worksheets are available on the internet at www.vailgov.com/finance. Please remember when reading the Vail Business Review that it is produced from sales tax collections, as opposed to actual gross sales. If you have any questions or comments, please feel free to call me at (970) 479-2125 or Carlie Smith at (970) 479-2119. Sincerely, Alex Jakubiec Town of Vail Revenue Manager 5 October 5, 2021 - Page 53 of 75 July 2021 Sales Tax Collections by Business Type Town of Vail Business Review July Tax Collections By Year July 2021 Sales Tax July 2020 Retail $1,154,750 Lodging $1,143,779 Food & Beverage $921,961 Utilities & Other $169,625 $0 $200,000 $400,000 $600,000 $800,000 $1,000,000 $1,200,000 $1,400,000 31.5%67.8% 41.2% RLFU -$8,000,000 $12,000,000 $2,218,089 $2,415,190 $2,499,114 $2,083,563 $3,390,115 $0 $500,000 $1,000,000 $1,500,000 $2,000,000 $2,500,000 $3,000,000 $3,500,000 2017 2018 2019 2020 2021 113.4% • This report represents collections of Town of Vail 4% sales tax, as opposed to actual gross sales. •Overall, 2021 July sales tax collections were up 62.7% from the prior year and up 35.7% from July. • July 2021 retail sales increased 31.5%, lodging increased 113.4%, food and beverage increased 67.8% and utilities and other increased 41.2%. Retail $878,203 Lodging $535,886 Food & Beverage $549,364 Utilities & Other $120,110 $0 $200,000 $400,000 $600,000 $800,000 $1,000,000 $1,200,000 $1,400,000 6 October 5, 2021 - Page 54 of 75 Geographic Area Trends by Year July Sales Tax Sales Tax by Location Town of Vail Business Review July 2021 Sales Tax July 2020July 2021 Other Areas 16% Lionshead 14% Out of Town 22% Vail Village 48% Other Areas 17% Lionshead 15% Out of Town 15% Vail Village 53% • Vail Village sales tax increased 49.1%, Lionshead increased 56.6%, Other Areas increased 51.4%, and Out of Town increased 127.1%. Excluding Out of Town collections, all areas were up 50.8%. • Effective October 1st, 2020, the town of Vail enacted new regulations which shifted collections of some sales tax from local vendors to their marketplace facilitators who file under the out-of-town category. $299,124 $397,487 $410,869 $351,269 $531,675 $430,751 $431,079 $460,715 $304,522 $476,792 $235,047 $306,414 $319,678 $324,862 $737,746 $1,253,167 $1,280,210 $1,307,852 $1,102,909 $1,643,903 $0 $200,000 $400,000 $600,000 $800,000 $1,000,000 $1,200,000 $1,400,000 $1,600,000 $1,800,000 2017 2018 2019 2020 2021 Other Areas Lionshead Out of Town Vail Village • This chart shows July sales tax collections, by geographic area over time. 7 October 5, 2021 - Page 55 of 75 July Sales Tax Accommodation Services Sales Tax by Year Retail Business Sales Tax Detail July 2021 Sales Tax Town of Vail Business Review Apparel $283,797 Grocery $206,342 Gallery $17,539 Gifts $8,717Jewelry $70,068 Retail Liquor $66,217 Retail Other $277,496 Sporting Goods $154,712 Online Retailers $69,591 Retail Home Occupation $272 • Overall, July 2021 accommodations services were up 113.4%, short-term rentals were up 156.1% and hotels and lodges were up 99.2%. $620,679 $137,477 $401,694 $134,193 $800,106 $343,673 $0 $300,000 $600,000 $900,000 Hotel and Lodges Short-Term Rentals 2021 2020 2019 8 October 5, 2021 - Page 56 of 75 Retail 217,237.52                               216,076.62                               0.54% Lodging 204,767.90                               74,365.26                                 175.35% F & B 99,041.38                                 55,737.89                                 77.69% Other 10,628.25                                 5,089.52                                   108.83% Total 531,675.05                               351,269.29                               51.36% Retail 109,436.91                               74,532.27                                 46.83% Lodging 212,175.66                               147,658.46                               43.69% F & B 154,725.59                               82,117.09                                 88.42% Other 453.91                                       214.54                                       111.57% Total 476,792.07                               304,522.36                               56.57% Retail 274,325.00                               211,209.80                               29.88% Lodging 320,309.32                               4,986.53                                   6323.49% F & B 1,161.64                                   716.41                                       62.15% Other 141,949.75                               107,949.40                               31.50% Total 737,745.71                               324,862.14                               127.10% Retail 553,750.94                               376,384.68                               47.12% Lodging 406,526.10                               308,876.11                               31.61% F & B 667,032.15                               410,792.18                               62.38% Other 16,593.43                                 6,856.08                                   142.03% Total 1,643,902.62                           1,102,909.05                           49.05% Retail 1,154,750.37                            878,203.37                               31.49% Lodging 1,143,778.98                            535,886.36                               113.44% F & B 921,960.76                               549,363.57                               67.82% Other 169,625.34                               120,109.54                               41.23% Total 3,390,115.45                           2,083,562.84                           62.71% Retail Apparel 283,796.91                               185,891.92                               52.67% Retail Food 206,341.90                               185,906.28                               10.99% Retail Gallery 17,538.55                                 11,686.56                                 50.07% Retail Gift 8,717.30                                   5,713.18                                   52.58% Retail Home Occupation 271.87                                       92.15                                         195.03% Retail Jewelry 70,067.62                                 41,040.87                                 70.73% Retail Liquor 66,216.72                                 62,167.04                                 6.51% Retail Other 277,496.20                               244,372.31                               13.55% Retail Sport 154,712.36                               118,140.49                               30.96% Retail Online Retailer 69,590.94                                 23,192.57                                 200.06% Total 1,154,750.37                           878,203.37                               31.49% Total ‐ All Areas Lionshead Out of Town Vail Village Retail Summary Cascade Village / East Vail / Sandstone / West Vail Town of Vail Business Review July Sales Tax 2021 Collections   2020 Collections YoY % Change 9 October 5, 2021 - Page 57 of 75 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C: V L MD A C J uly Minutes AT TAC H ME N TS: Description V L MD AC July Minutes October 5, 2021 - Page 58 of 75 Vail Local Marketing District Advisory Council Monthly Meeting July 21, 2021, 8:30 am Meeting held in-person & Zoom NOT YET APPROVED BY VLMDAC VLMDAC member attendees: Esmarie Faessler (Sonnenalp), Laurie Mullen (Member at Large), Erica Cannava (Manor Vail Lodge), Jana Morgan (Sweet Basil), Michael Holton (Vail Health), Liana Moore (Antlers), Jenn Bruno (TOV council), Scott Gubrud (Four Seasons) Additional attendees: Kristin Yantis (MYPR), Meggen Kirkham (SITE Marketing), Ainslie Fortune (Cactus), Mia Vlaar (Town of Vail), Jeremy Gross (Town of Vail), Kim Brussow (Vail Valley Partnership), Chris Romer (Vail Valley Partnership), Kay Schneider (Vail Valley Partnership), Liz Gladitsch (Town of Vail), Carlie Smith (Town of Vail), Mark Herron (lodging Liaison), Jeff Strahl (Cactus), Kylie Forcinito (Cactus), Jazmin Whitlock (Cactus), Katie Kukar (VCBA), Jon Walters, Jodi Doney (EGE), Jeremy Coleman (BAAG), Christopher Mathews (Vail Daily), Bob Brown (BAAG), Andrew Pilecki, Abby Oliveira (Town of Vail) Call to Order Esmarie called meeting to order at 8:39am Monthly Financial Report Year to date sales tax: $1.8million up 9.6% or $190,000 from 2020 down 9.4% from 2019 2021 Third Supplemental Request Adjusted revenue forecast of $3.3 million adds $800,000 to the VLMD fund balance The projected Fund balance at the end of 2021 is $1.7million, 46% of annual “normal” revenues Additional fund balance from adjusted forecast - $800,000 Total 2021 Third Supplemental Request - $250,000 Additional Asset Capture - $100,000 Destination Management Plan - $150,000 Motion to approve by Erica/ second by Jenn/ unanimous Approval of June 16, 2021 Minutes Motion to approve by Jenn/second by Scott/ unanimous 2022 Campaign Production Updates Cactus Life is but a dream - Director Recommendation Story Board Final Two Directors- Brent Bonacorso & Karina Taira, will move forward with Brent October 5, 2021 - Page 59 of 75 Campaign Guidelines - Tier one, two and three Director recommendation approval and approval of Supplemental request – 7/21 Award and begin pre-production – 7/22- mid-August Present Supplemental request to VLMD - 8/3 Schedule shoot for Tier 1 and Tier 2- mid/late August/September Post Production- TBD Editing- TBD 2022 Asset Acquisition Cactus & SITE 2022 Strategic Planning Updates: 2022 Proposed Marketing Goals Build the relationship: Capturing Data and Engagement & Loyalty Brand Stewardship Optimizing Visitation Destination Management Leadership Partner Operations Discussion ensued on how these would be “measurable” 2022 Planning Timeline August 5th Partner meeting August 18th VLMDAC Board Meeting – present draft budget to board for review September 15th VLMDAC Board Meeting– present final budget to board for review/approval October 19th Town Council VLMD Meeting 2021 Digital Media & Website Updates Cactus RODAS- For every $1 we spend in digital media we generate $22.94 which is down slightly from last month June Booking Trends- June trip planning is 48 days from search to arrival, Families made up 59% 2021 Database & CRM Updates Bob Brown, BAAG Discussed current data capture, quality and engagement Growth of email database Acquired Emails - about 62,000, Valid 55,000, Deliverable 48,000, Opened 10,500, Clicked 2,200 Group Sales Update Kim Brussow, VVP Year over year 2019/2020/2021 Total lead and new lead generation is up from 2019 Groups on the books 2021- Colorado is has always been the highest but we are seeing more from the West Groups booked for 2022- Colorado is still the strongest then the Midwest Trends- smaller groups, travel is coming back faster than expected, Hotel-gas-airfare and car rentals are escalating October 5, 2021 - Page 60 of 75 Town of Vail Updates Mia Survey regarding lodging tax and housing is out in the public, we have 550 responses. Transit meeting- improving transit on a county wide basis Town council approved Powabunga (Dec 9-12) monies and Snow Days monies September- Gourmet on Gore, Vail Jazz Fest, Duck race, Octoberfest, Vail Automotive Classic, Taste of Vail, Outlier and Van Show Other Business- Bravo invited VLMDAC to Sunday’s concert, you can ask for two tickets Motion to adjourn by Erica / second by Jana / unanimous 11:10am Upcoming Meetings: VLMDAC Monthly Meeting Wednesday, August 18, 2021 Grand View Room/Virtual Zoom Meeting October 5, 2021 - Page 61 of 75 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C: V L MD A C August Minutes AT TAC H ME N TS: Description V L MD AC minutes August 18, 2021 V L MD AC minutes August 30 2021 October 5, 2021 - Page 62 of 75 Vail Local Marketing District Advisory Council Monthly Meeting August 18, 2021, 8:30 am Meeting held in-person & Zoom VLMDAC member attendees: Esmarie Faessler (Sonnenalp), Laurie Mullen (Member at Large), Erica Cannava (Manor Vail Lodge), Jana Morgan (Sweet Basil), Michael Holton (Vail Health), Liana Moore (Antlers), Jenn Bruno (TOV council), Scott Gubrud (Four Seasons), Kam Bozich (Slifer Smith & Frampton) Additional attendees: Kristin Yantis (MYPR), Meggen Kirkham (SITE Marketing), Ainslie Fortune (Cactus), Mia Vlaar (Town of Vail), Jeremy Gross (Town of Vail), Kim Brussow (Vail Valley Partnership), Chris Romer (Vail Valley Partnership), Kay Schneider (Vail Valley Partnership),Liz Gladitsch (Town of Vail), Carlie Smith (Town of Vail), Mark Herron (lodging Liaison), Kylie Forcinito(Cactus),Jazmin Whitlock, Jodi Doney, Jeremy Coleman, Bob Brown (BAAG),Jennifer Viditz-Ward (Vail Resorts), John Plack (Vail Resorts), Lauren Scutt (Cactus) Call to Order Laurie called meeting to order at 8:33am Monthly Financial Report Good News- June lodging $259,000 Year to Date is just below $3,000,000 Expenses 1.2million or 29% of amended budget Supplemental Budget Request Update- 2021 Approved Third Supplemental - $250,000 Additional Asset Capture: $100,000 Destination Management Plan $150,000 2021 Amended Budget uses $503K of reserves 2021 Projected Ending Fund Balance $1,575,789 (42% of annual revenues) Approval of July 21, 2021 Minutes Motion to approve by Erica /second by Jenn / unanimous October 5, 2021 - Page 63 of 75 2022 -Campaign Production & Asset Acquisition Updates Cactus “Life is but a dream” Tier 1- Drone Capture- Thursday 8/19 & Friday 8/20 - Capture drone footage of the areas surrounding Vail Village and Lionshead, as well as iconic spaces in both Villages. This footage will serve as the backdrop for most of our spot. - Shoot Day 1 (Vail)- Tuesday 8/24 - Capture the talent practically throughout Vail - Shoot Day 2 (Denver)- Thursday 8/26 - Capture our talent on green screen in Denver, which will be superimposed with the drone footage in the edit. Tier 2- Casting outlined and approved, will take place August 20th - Location scouting and finalizing wardrobe -August 27th - Pre-production August 31st - Shooting September 1st & 2nd - Post-Production & Editing- TBD -Strategic Plan & Budget 2022 Business Goals - Drive business revenue growth in Vail as measured through lodging and sales tax, doing so through increased customer loyalty and driving visitation 2022 Marketing Goals - Build the relationship, Brand Stewardship, Optimize Visitation, Destination Management Leadership, Partner Operations See presentation for more details 2022 Planning Timeline - August 18-September 14: Updates to approach and noteworthy budget shifts based on approval of 2022 budget - September 15 VLMDAC Board Meeting: Present 2022 Operating Plan after feedback from August meeting for board review and approval - September 21 Town Council VLMD Meeting: Present budget to Town Council (VLMD) for review and approval 2022 proposed budget- Annual Marketing budget $3,555,000 New one-time Initiatives $460,000 Destination Stewardship plan $185,000 Total VLMD budget for 2022 $4,200,000 The proposed budget will use $649,000 of the fund balance. The 2022 projected ending fund balance is $926,786, 25% of annual revenues. Motion to approve by Jana /second by Scott /unanimous Special meeting Monday the 30th 9:00am (operating plan 1 hour- executive session 1 hour) TBD location -Destination Stewardship Plan Updates To encourage engagement with and education about Vail’s DSP plan, we are developing a quiz to live on DiscoverVail that tests consumers on how much they know about being respectful, eco-conscious tourists October 5, 2021 - Page 64 of 75 We will also be leveraging the stewardship quiz as an opportunity to test which offers are most compelling in prompting guests to provide their email address via an AB test. A- Enter email to be entered for a trip giveaway B- Enter email for a coupon to pick up a Vail water bottle at a Welcome center In resort Collateral, Enhancements and Public Relations Vail Sustainability Quiz and media will be up and running by mid-September CRM Updates See Presentation for more details- CRM Content Calendar CRM Segmentation plan CRM Results Email Performance Info for April, May, June, July August and September Outline 2021 Public Relations Update Media are traveling! Individual trips- hesitancy for group travel Several traveling internationally There is concern over the Delta variant and they want to know how destinations are handling things What are they looking for: New, unique, different, one-of-a-kind destinations New ways people are traveling, post-COVID ways that destinations are catering to visitors Comp Set observations- compared Aspen, Breckenridge to Vail Shared Media coverage in- US News, New York Times Town of Vail Updates Jeremy- events may be changing due to the Delta variant Other Business- Motion to adjourn by Jenn/ second by Scott/ unanimous 10:43am Upcoming Meetings: VLMDAC Monthly Meeting Wednesday, September 15, 2021 Vail Council Chambers /Virtual Via Zoom October 5, 2021 - Page 65 of 75 Vail Local Marketing District Advisory Council Special Meeting August 30, 2021, 9:00 am Town Council Chambers & Zoom VLMDAC member attendees: Esmarie Faessler (Sonnenalp), Laurie Mullen (Member at Large), Erica Cannava (Manor Vail Lodge), Jana Morgan (Sweet Basil), Liana Moore (Antlers), Jenn Bruno (TOV council), Scott Gubrud (Four Seasons), Kam Bozich (Slifer Smith and Frampton) Additional attendees: Kristin Yantis (MYPR), Meggen Kirkham (SITE Marketing), Ainslie Fortune (Cactus), Mia Vlaar (Town of Vail), Jeremy Gross (Town of Vail), Liz Gladitsch (Town of Vail), Carlie Smith (Town of Vail), Mark Herron (lodging Liaison), Lauren Scutt (Cactus) Call to Order Esmarie called meeting to order 2022 Strategic Plan & Budget 2022 proposed budget 2022 Revenue Projection $ 3,555,000 Annual Marketing budget $ 3,555,000 Initiatives Using Reserves $ 504,240 Contingency-Destination Stewardship Plan $ 100,000 Contingency $ 130,760 Total VLMD budget for 2022 $4,200,000 Decrease in Fund Balance $649,000 The proposed budget will use $649,000 of the fund balance. The 2022 projected ending fund balance is $926,786, 25% of annual revenues. Operating plan- 2022 $3,555,000 which is down 4% from 2019 and up from 2021 amended budget 2019 and 2020 VLMD put reserves in and they are being used in 2021 and 2022 Annual expenditures budget is $4,200,000 the highest the VLMD has ever had. That is up 7.6% from 2021 and up 15.6% from 2019 (uses reserves of $649,000) End the fund balance at $926,000 25% of annual revenues and within council’s directive Discussion ensued over Historic Budget Breakout by Category – see presentation for more info Traditional vs. Digital- Looks like we are cutting back a lot on traditional, can we look at that We are spending less in both (traditional we have $288,500 and Digital we have $740,000) Traditional is ONLY television International, Groups stay the same. Public relations has shifted because of the new campaign October 5, 2021 - Page 66 of 75 Maybe we need to focus on how are the guests booking? We don’t know. Historic Budget break out has a lot of detail, suggestion was take out the % of budget for council presentation. Discussion about the Loyalty Program- the desired behaviors and benefits A/B/C Reward test In Market Redemption Engage and Earn Sustainability Rewards Important point to emphasize is 2022 is not about program structure it’s about testing behaviors and benefits, then we will have the building blocks to create a program in 2023 Is the council comfortable with the $4.2 in operating budget? You voted on the $4.2m at the August meeting, you are voting on the break-out with the small changes that need to be made. Make the changes and email this out to the board to vote before the September meeting. Other Business Adjournment Motion to adjourn by Jenn / second by Scott / unanimous VLMDAC Executive Session pursuant to: 1( C.R.S. 24-6-402(4) (e) -to determine positions, develop a strategy and instruct negotiators, Re: 2022 VLMD Budget Upcoming Meetings: VLMDAC Monthly Meeting Wednesday, September 15, 2021 Vail Town Council Chambers /Virtual Via Zoom VLMD Operating Plan & Budget Presentation, September 21, 2021 Town Council Chambers October 5, 2021 - Page 67 of 75 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C: C S E Meeting Minutes from September 2021 AT TAC H ME N TS: Description C S E Meeting Minutes from September 2021 October 5, 2021 - Page 68 of 75 COMMISSION ON SPECIAL EVENTS MEETING In Person Meeting at Town Council Chambers with Virtual via zoom. https://us02web.zoom.us/webinar/register/WN_MmqB4tnTQpekr7fUWJGk_A Wednesday, September 1, 2021 @ 8:30a.m.-10:30a.m. MINUTES: Meeting materials can be accessed at the following link. https://vailgovrecords.com/WebLink/Browse.aspx?id=703708&dbid=0&repo=TownofVailLaserfic he Roll Call CSE: Staff: Mia Vlaar, Jeremy Gross, Liz Gladitsch, Abby Oliveira Attendees: Marco Valenti, Kim Newbury Rediker, Alison Wadey, Samantha Biszantz, Nick Conover, Jill Lau & Douglas Smith via Zoom 1. 8:30 a.m.: Staff Update (5 minutes) a. Budget Update 2. 8:35 a.m.: Event Recap (70 Minutes) a. King of the Mountain – Tom Davenport • Weekend had no weather issues, great excitement to be out playing • 60-80% playing, able to keep players playing rather than congregating • Following week is Volleyball week in Denver and did not have issues with COVID cases • Overstaffed this year due to Covid concerns, but look to trim this area for future budgets • Did not spend money on Marketing this year as did not anticipate happening, mainly used e-mail database, did not do posters or other marketing from previous years. Still filled available spots for registration. • Motion to release final funding. 1. Lau/Conover/Unanimous b. Vail Lacrosse Shootout – Jim Soran • Slow to begin due to COVID considerations, but became very popular due to pent up demand • Change in program, did not print this year. Ran digital program. • Next year international teams utilize the tournament as a lead up to an international tournament • Did you ask participants to notify of COVID cases – they followed up with several teams and did not have any instances of COVID • Engage with Steadman on any type of sponsorship – They have not, but are interested in future years • Motion to release final funding. 1. Rediker/Valenti/ /Unanimous c. GoPro Mountain Games – Sarah Franke, Peggy Wolfe • Event received strong support from existing sponsors, even those who were not able to be onsite due to company travel restrictions. • First large scale public event of the summer tested some of the covid protocols and reopening plans. October 5, 2021 - Page 69 of 75 • The plan shifted from a non spectator event to include spectators a few weeks prior to the start based on covid restrictions lifting. Spectator viewing venues were added in VV and LH. • Smith: Report said 43% of attendees were new. How did you come to that number. Dressman: That number is pretty consistent y.o.y. We have a lot of visitors that don’t visit vail other times of the year. • Motion to release final funding. 1. Valenti/Rediker/Unanimous d. Vail Craft Beer Classic – Kristen Slater/Ryan • Double ticket sales revenue compared to the last 3 years • Added tickets to Saturday events • NPS- Highest ever • Liked session style vent with smaller crowds and more individual attention • 2022- would like to move to bigger venue, may be outgrowing current options plus adding events like Mountain Top Tasting, similar to pre-covid events • Want to grow to 1200 people at once, similar to Meadow Dr and Vail Village • Athletic field was great for Wine, but harder as run into sporting events • It would depend on the venue if they would continue to do the session option as what makes sense in budget and for logistics, guests enjoyed very much, but want to also grow the event. • Funding comes up next month, so looking to Vail Craft Beer to provide the best recommendations as to what works for the event • Motion to release final funding. 1. Conover/valenti/Unanimous e. Vail Wine Classic – Kristen Slater • 2nd Year for this, and added 10 additional events outside the tastings • 3x growth from first year • Guests stayed longer, spent more and came specifically to Vail for this • Athletic Field/Soccer fields worked great, would love to stay there again • Would like more local partners (restaurants/dining scene) for future events • Will recalculate the NPS as the NPS 86 looks incorrect • Food on P&L increased due to restaurants inability to participate as much as previous years, event felt the food component was important & they supplemented as it was it was important 1. Have as a sampling • Rediker- Logo was very unique & enjoyed the bus as the only option to arrive/depart from a safety perspective • Wadey- on Saturday all the clean wine glasses left were from Breckenridge Wine Classic. With the other spirits there, it could be an opportunity to rebrand or note for marketing purposes to distinguish from other Vail wine events that are only wine • Motion to release final funding. 1. Rediker/valenti/Unanimous f. Vail Lacrosse Tournament – Mark Foster • Great return on social media posts October 5, 2021 - Page 70 of 75 • Did not use Vail Mtn School, but still hosted more in Town of Vail • Some major clubs from East Coast decided to stick closer to home and drivable options • With extended HS season, impacted ability to get some of those teams to the tournament • Motion to release final funding. 1. Rediker/valenti/Unanimous g. Vail Arts Festival – Laurie Asmussen • Started planning period in March, which resulted in 30 artists rather than the typical 50 artists • Worked to create more spaced, safe options • Eliminated children’s craft area, did take home projects instead • More locals present, timing was a little earlier and gondola open was key to drive attendees • Quite a few declines to participate due to COVID concerns was a challenge, but still had quality • Add more music and reason for guests to stay/linger in Lionshead. Add an additional element & work with Arrabelle • Feedback, load in/out presented several difficulties, but continue to work with VR/artists to understand the way to do it • Motion to release final funding. 1. Conover/Lau/Unanimous 3. 9:45 a.m.: 60 Day Event Previews/event updates (20 Minutes) a. Night of Heroes – Alan Himelfarb • Last year joined with rotary clubs to combine the events • At Donovan Pavilion and working to finalize date in early November • Expect 250 attendees • Will record event, take stories & compile into 60-minute presentation to be broadcast in December • Name change to A Night of Excellence • Do have a plan if COVID restrictions dictate as reduction in attendees • Motion to release initial funding. 1. Rediker/Valenti/Unanimous b. Vail Beaver Creek Restaurant Week- Denise Cheng • Start advertising on 9/13 to Front Range • There is a tequila tasting, but don’t have a lot of activations like years past • Extend deadline to 9/8 to send in specials from restaurants • Park Hyatt/Antlers for lodging packages. Currently accepting all specials to advertise complimentary rather than a fee for years past • Suggest adding hours of operations for restaurants to help with clarity • OpenTable agreed to sponsor again and will be doing a blast to their subscribers • Motion to release initial funding. 1. Rediker/Valenti/Unanimous c. Vail Valley Works – Anna Robinson • Funding allocation has been made outside CSE and now moved into CSE, it has been clarified October 5, 2021 - Page 71 of 75 • Focus on professional development on current workforce focusing on leadership trainings/courses • $12,000 funding allocated • Board-Focus Service Course 1. Training for anyone serving on a board 2. Full day training on 10/6 • Taking the Lead - Course 1. Support management/leadership for business and how to do it 2. 10/13 & 1027 • Motion to release initial funding 1. Valenti/Rediker/Unanimous d. Taste of Vail Update – Angela Muller • 2021 changed to September • Still bringing in 30 iconic name wineries which fit the demographic • How to adapt for the restaurants to reduce stress, have cut back events. 1. Kept Lamb tasting with music etc. a. 18 restaurants /35 for wine tastings b. Added Harvest Dinner 230 tickets with tented as backup (do 120 for Farmers Market) 2. Keeping seminars, but cautiously moving forward with COVID concerns a. Sparkling Wine- Matsuhisa b. Rose/Grand was cancelled c. Yoga/Hike (laCroix non-alcoholic) and end beverage at Express Lift • March 30 – April 2022 dates set currently • Rediker- support full funding, hand out card/information to help with understanding COVID cases resulting from event • Funded $50,000 in 2021 Spring 1. Recommend any overage to a fund/scholarship to restaurant workers? 2. Working with Habitat/liquor stores for a percentage to fund? • Motion to release funding 1. Rediker/Lau/Unanimous 4. 10:05 a.m.: CSE RFP Review (10 Minutes) a. Ready to publish after next week’s council, 9/7 b. Mia: 3 Points • Scott introduced moving into a traditional sponsorship model rather than a funding model. Getting actual/measurable value out of the money being provided • VLMD has created a new, separate database, and special events provide more data for this • Destination Stewardship Plan: looking to push the demand/market to where we need it rather than pushing to overcrowd when it’s not needed. 1. Goal is for VLMD to provide recommendation to CSE on need periods and help provide a cohesive plan October 5, 2021 - Page 72 of 75 c. Would like to continue to shore up the funding request to CSE to make a recommendation to Town Council. Request CSE members listen to Council for this conversation d. Sam- extremely exciting, recommend asking about the schedule of the actual event, and goal/timing of the event (in-kind staffing) (daily operations of staff are cleaning up after events, so working through understanding this balance) • Verbiage that the change is happening to Event Producers e. Kim – suggest a joint VLMD/CSE meeting to get together 5. 10:15 a.m.: Meeting Reports (15 Minutes) a. Motion to approve minutes from August meeting. • Rediker/Lau/Unanimous b. Council Update c. VEAC Update • Talking about loading/delivery. Vail Social is 9/20 d. VLMDAC Update: See council updates e. Upcoming Events - See discovervail.com/events f. 2022 RFP Funding Timeline • Published after September 7th CSE meeting. • Will communicate this month with event producers that the RFP is coming • Regular CSE meeting on October 7. Funding presentations on October 20 and voting on 27th. 6. 10:30 a.m.: New Business (5 minutes) a. Adjournment @ 10:35 a.m. October 5, 2021 - Page 73 of 75 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C: Executive Session, pursuant to: 1) C.R.S. §24-6-402(4)(b)(e) - to receive legal advice on specific legal questions; and to determine positions, develop a negotiating strategy and instruct negotiators, regarding a) F irst Amendment to Solaris Development Agreement, between the Town and Crossroads E ast One, L L C, dated September 1, 2020; and b) Residences at Main Vail Development Agreement between the Town of Vail and Triumph Development; 2) C.R.S . §24- 6-402(4)(f) - to discuss personnel matters, Regarding: Town Manager annual review process. P RE S E NT E R(S ): Matt Mire, Town Attorney October 5, 2021 - Page 74 of 75 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C: Recess 5:00 p.m. (estimate) October 5, 2021 - Page 75 of 75