HomeMy WebLinkAbout2021-10-05 Agenda and Supporting Documentation Town Council Afternoon Meeting Agenda
VAIL TO W N C O U N C IL R E G U L AR ME E TIN G
Agenda
Town Council C hambers and Virtual on Zoom
2:30 PM, O ctober 5, 2021
Meeting to be held in C ouncil Chambers and Virtually on
Zoom (access H igh Five Access Media livestream day of the
meeting)
Notes:
Times of items are approximate, subject to change, and cannot be relied upon to determine what time Council will
consider an item.
Public comment on any agenda item may be solicited by the Town Council.
1.Presentation / Discussion
1.1.I ntroduction to the concept of a full scale electric bike share program in
anticipation of the adoption of the 2022 budget.
20 min
Presenter(s): Kristen Bertuglia, Environmental Sustainability Director, Beth
Markham, Environmental Sustainability Coordinator
Background: I n order to achieve the climate goals adopted by the Town of
Vail as well as improve quality of life, reductions in parking and enhance our
bicycle-friendly community, staff proposes to include 175K in the 2022
budget for a full-scale eBike share program.
Staff Recommendation: Staff recommends the Vail Town Council allocate
175K in the 2022 budget, with the assumption that staff and eBike Share
program partners will issue a Request for Proposals in the winter of 2021,
and return with a fully developed concept for approval.
1.2.W est Vail Master Plan - Update 15 min.
Presenter(s): Matt Gennett, Community Development Director
Action Requested of Council: No action requested.
Background: On J une 22, 2021, the project team presented the draft plan to
the Advisory Committee during their last meeting and received support for
the recommendations detailed in the plan. The cumulative feedback was
incorporated into the draft and presented to the public during a well-
attended, interactive Zoom webinar on J uly 13. On August 9, the P E C was
presented with the first two major topic areas of the plan, the W est Vail
Center (commercial area) and Housing. On August 23, the P E C tabled this
item to September 13 without presentation or discussion. On September 13,
staff and the consultant team provided the P E C with a presentation that
responded to the P E C’s comments and questions from August 9, and
included the third major topic area, Transportation. The item was tabled to
September 27, at which time the P E C directed staff and the consultant to
provide a red-line of the draft with the cumulative suggested changes
highlighted, and tabled to October 11.
1.3.Capital Projects Update 5 min.
Presenter(s): Tom Kassmel, Town Engineer and Greg Hall, Director of
Public Works
October 5, 2021 - Page 1 of 75
Action Requested of Council: None.
Background: The Town has multiple large scale Capital Projects in
progress. Staff will provide an update on the South Frontage Road
Roundabout Project, the Children's Garden of Learning Relocation Project,
the Public W orks Expansion.
2.D R B / P E C Update (5 min.)
2.1.D RB / P E C Update
Presenter(s): J onathan Spence, Planning Manager
3.Information Update
3.1.V LHA September 14, 2021 Minutes
3.2.September Revenue Update
3.3.V LMD A C J uly Minutes
3.4.V LMD A C August Minutes
3.5.C S E Meeting Minutes from September 2021
4.Matters from Mayor, Council and Committee Reports (10 min.)
5.Executive Session
5.1.Executive Session, pursuant to: 1) C.R.S. §24-6-402(4)(b)(e) - to receive
legal advice on specific legal questions; and to determine positions, develop
a negotiating strategy and instruct negotiators, regarding a) First
Amendment to Solaris Development Agreement, between the Town and
Crossroads East One, L L C, dated September 1, 2020; and b) Residences
at Main Vail Development Agreement between the Town of Vail and Triumph
Development; 2) C.R.S. §24-6-402(4)(f) - to discuss personnel matters,
Regarding: Town Manager annual review process.
90 min.
Presenter(s): Matt Mire, Town Attorney
6.Recess
6.1.Recess 5:00 p.m. (estimate)
Meeting agendas and materials can be accessed prior to meeting day on the Town of Vail website
www.vailgov.com. All town c ounc il meetings will be streamed live by High Five Acc ess Media and available for
public viewing as the meeting is happening. The meeting videos are also posted to High Five A cc ess Media
website the week following meeting day, www.highfivemedia.org.
Please c all 970-479-2136 for additional information. S ign language interpretation is available upon request with 48
hour notification dial 711.
October 5, 2021 - Page 2 of 75
VA I L TO W N C O UNC I L A G E ND A ME MO
I T E M /T O P I C: I ntroduction to the concept of a full scale electric bike share program in
anticipation of the adoption of the 2022 budget.
P RE S E NT E R(S ): K risten Bertuglia, E nvironmental Sustainability Director, Beth Markham,
E nvironmental Sustainability Coordinator
B AC K G RO UND: I n order to achieve the climate goals adopted by the Town of Vail as well as
improve quality of life, reductions in parking and enhance our bicycle-friendly community, staff
proposes to include 175K in the 2022 budget for a full-scale eBike share program.
S TAF F RE C O M M E ND AT IO N: Staff recommends the Vail Town Council allocate 175K in the
2022 budget, with the assumption that staff and eB ike Share program partners will issue a Request
for P roposals in the winter of 2021, and return with a fully developed concept for approval.
AT TAC H ME N TS:
Description
eBike Share Budget Concept Memorandum
eBike Share Budget Concept Presentation
October 5, 2021 - Page 3 of 75
To: Vail Town Council
From: Environmental Sustainability Department
Date: October 5, 2021
Subject: Community Electric Bike Share Concept – 2022 Budget
I. Purpose
The purpose of this memorandum and presentation is to provide a framework for a scalable
community-wide electric bike share (eBike) concept in anticipation of the adoption of the 2022
budget.
II. Background
Since 2009, upon the adoption of the Environmental Sustainability Strategic Plan, the Town of
Vail included a bike share program in its goals:
A bike share program has the potential to contribute to the Town Council goals of
elevate the experience and sustainability, as well as compliment the Sustainable
Destination project.
Goal #6 – Reduce the environmental impact of transportation by supporting
efforts within the Eagle Valley to decrease total Vehicle Miles Traveled (VMT) by
commuters and guests by 20% by 2020.
Objective #2 - Establish collaborative partnerships for improved use of
mass transit.
Objective #3 - Increase bicycle use and alternative low impact modes of
transportation.
Since then, the majority of Vail’s competitive resort communities (Aspen, Roaring Fork Valley,
Park City, Jackson, Breckenridge), as well as Front Range communities leading in
sustainability, have implemented a bike share program in some form, and as electric bikes have
become mainstream, eBike shares are either the primary infrastructure in use or it is the current
goal of each program to transition to electric.
The town is also a member of the of the Eagle County Climate Action Collaborative (CAC)
Transportation Committee, which has adopted the goal: to implement a regional electric bike
share program as an effective means to reduce transportation related greenhouse gas
emissions, and the goals of the CAC Plan which Town of Vail adopted in 2017 and updated in
2020:
October 5, 2021 - Page 4 of 75
Town of Vail Page 2
• 25% reduction in greenhouse gas emissions by 2025
• 80% reduction in greenhouse gas emissions by 2050
Projected GHG Savings
There are several notable scientific studies that evaluate the potential of cycling in replacing
short car journeys, the Carbon Dioxide equivalent (CO2e) emissions impacts of such a modal
shift and the role of new high-quality infrastructure for walking and cycling in supporting such a
change. One study found that 41% of short car trips (and up to 69% when including escort,
large-retail shopping and ‘as passenger’ car trips) could realistically be shifted to walking and
cycling due to the fact that most trips are under 3 miles, highlighting the unexploited potential for
policy and infrastructure investment to support such a shift and contributing towards a lower
carbon transport system in urban areas.i Another study recently completed in Portland, OR,
states that e-bikes have been found to offer a promising solution to reduce the greenhouse gas
(GHG) impact of a region’s passenger transportation system. Using data from a North American
survey of e-bike owners, a mode replacement model was adapted to consider the case of
Portland, OR for various levels of eBike person miles traveled (PMT) mode share penetration.
Carbon dioxide (CO2) emissions from passenger transportation could be reduced by 12%, even
after accounting for eBike emissions from electricity generation and induced trips. An individual
eBike could provide an average reduction of 496 lbs CO2 per year (eBike shares have higher
potential). These estimates show that eBikes have the potential to help cities and regions
achieve their climate goals. Additionally, this research can be used to support policies and
programs necessary to facilitate the growth of this emerging mode to realize carbon reduction
impactsii. Of course, the total annual emission reduction is linearly correlated to the number of
trips, bikes, and docks. The bike share stations located in the center of a city contributed to
more total GHG emission reductions due to the high trip volumes, while the stations that are
further away have higher emission reductions on a per trip basis due to longer trips and higher
car substitution rate.
In addition, according to Brand, et. al, “Other, and often more significant, ‘co-benefits’ on
parking, traffic, transport poverty, air pollution and improved health and wellbeing should be
considered in a more comprehensive appraisal of active travel policies and measures.” A
comprehensive approach of more ambitious active travel promotion, policies and investments
targeted at mode shift away from private motorized transport (e.g. design standards for parking
lots, and parking pricing in urban areas, commuter car sharing, Park-and-Bike, awareness-
raising of the relatively larger impact of short car trips) may be required to achieve the combined
goals of climate change mitigation and its multiple co benefits.
III. E-Bike Share Pilot Program
In the summer of 2020, staff implemented a 10-week pilot program to discover whether an
eBike program was an appropriate community service in Vail. The program was designed to
provide a flexible, micro-mobility transportation option for local residents and employees in Vail
to supplement existing public transit systems, ease parking and traffic congestion, and improve
livability, reduce carbon, and encourage a healthy lifestyle through green commuting. Results
proved that not only is an eBike program appropriate for Vail, but there was far more demand
than bikes.
Program statistics for the duration of the 10-week pilot program
• 518 rides (longer than 30 seconds)
• 2,062.8 miles ridden total
• Median trip length: 4.48 miles
• Median ride time (excluding overnight usage): 29.87 minutes
October 5, 2021 - Page 5 of 75
Town of Vail Page 3
• 80% of trips were under 60 minutes
• Trips per bike per day: 0.61 (in line with national average for small bike share programs)
IV. E-bike Share – 2022 Goals
Rather than implement a Phase 2 pilot with an under-resourced infrastructure and support
system with a high cost per ride, staff recommends the town launch an appropriately sized
eBike share program, applying lessons learned from the Phase 1 pilot program, and
establishing partnerships for down-valley connectivity. Note that there are several models for
eBike share programs which may include a revenue-share, in which all or a portion of user fees
are returned to the town.
A successful full-scale eBike share would achieve the following:
1. Scalable
2. Minimum 35-40 bikes in Vail proper
3. Charging docks for all bikes
4. Accessible for essential workers and support transit
5. Accessible from locals’ neighborhoods
6. Designed for short trips, commuting, errands, to and from parks, concerts, grocery,
and work
7. Connectivity with down valley communities
Metrics for year 1 (note: conservative estimates based on pilot and minimal outreach)
• Rides per season (20-25 weeks) (Target goal: >4900)
• Unique Users (Target goal: >300)
• Reduction in Vehicle Miles Traveled (VMT) (>21,000)
• GHG Emissions Reductions (Target goal: potential ~20,000 lbs CO2e for 4900 rides,
averaging 4.48 miles)
• GHG Emissions Reductions (Target goals: 5% reductions from car travel)
Budget Estimate
For illustrative purposes only, the 2022 budget request of 175K is based upon the following
proposal from an existing e-bike share vendor which would accommodate the Vail program.
PROJECT EXPENSE ESTIMATE
Description Quantity Unit Price Tax Annual Price
E-bikes lease (includes shipping, branding, installation)35 $1,000.00 $35,000.00
Platinum (7x/week) Bike Share Maintenance and Operations Package x 1 year 35 $2,500.00 $87,500.00
Bike Share program operations: account mgmt, customer support 35 $500.00 $17,500.00
Movatic software license/year 35 $120.00 $4,200.00
E-bikes accessories (charger, extra battery, etc) - annual recurring cost 35 $400.00 $14,000.00
GPS Subscription per year 35 $120.00 $4,200.00
Stations, shipping, & install (no cost with 3 year contract; $3,600 each for 1-2 year term)8 $0.00 $0.00
Rider Revenue 7% Admin fee $1,680.00
Funds to subsidize memberships for low income, essential workers 1 $4,000.00 $4,000.00
Marketing and Promotion 1 $3,920.00 $3,920.00
TOTAL USD$172,000.00
Revenue
Rider Revenue (variable)35 $650.00 $22,750.00
Sponsorship revenue (variable)0 $5,000.00 $0.00
Total with Revenue $149,250.00
October 5, 2021 - Page 6 of 75
Town of Vail Page 4
V. Next Steps
Staff has established a working group to draft the Request for Proposals in partnership with the
following:
Based on initial meetings of the group, the primary hub of the eBike share program will begin in
Vail with the highest number of bikes, with Eagle-Vail supporting in 2022 at 25K, Avon at 50K,
and others to be determined. The group will continue to pursue additional partners and grant
funding, and will return to the Vail Town Council with the recommended vendor/partner, fully
developed proposal and budget. Providing for a 175K placeholder in the 2022 budget will allow
staff to pursue matching grant funding and recruit additional partners, while Vail maintains a
leadership role in the process.
Proposed Timeline:
• Early October-Identify collaborative goals for (# of bikes, stations and locations)
• Mid October-
o Collaboratively develop RFP including performance standards
o Outreach to local bike shops
• Late October- develop partner MOU
• Mid-November to mid-December – budgets approved; release RFP
• Early January 2022- Review and select respondent
• Mid-January to Late April – Apply for available grants, logistics, set pricing structure,
develop marketing and communications plan, operations plan
• Mid to Late May- Launch eBike share program
VI. Staff Recommendation
Staff recommends the Vail Town Council allocate 175K in the 2022 budget, with the assumption
that staff and the program partners will issue a Request for Proposals in the winter of 2021 and
return with a fully developed concept for approval.
i Brand, Christian, Neves, Andre. (May 2019). Assessing the potential for carbon emissions savings from replacing short car trips
with walking and cycling using a mixed GPS-travel diary approach. Science Direct.
https://www.sciencedirect.com/science/article/pii/S0965856417316117
ii McQueen, Michael, et. al., (October 2020). The E-Bike Potential: Estimating regional e-bike impacts on greenhouse gas
emissions. https://www.sciencedirect.com/science/article/abs/pii/S1361920920306696
- Avon - Eagle Vail
- Eagle County/ECOTransit - Vail Health
- Holy Cross Energy
October 5, 2021 - Page 7 of 75
2022 Budget -eBike share program concept
ENVIRONMENTAL SUSTAINABIITY| October 5, 2021
October 5, 2021 - Page 8 of 75
2
eBIKE SHARE PROGRAM GOALS | Council Action Plan
Town of Vail | Environmental Sustainability | 10/5/2021
•Elevate the experience and sustainability
Supports Environmental Sustainability Strategic Plan:
Goal #6 –Reduce the environmental impact of
transportation by supporting efforts within the Eagle
Valley to decrease total Vehicle Miles Traveled (VMT) by
commuters and guests by 20% by 2020.
Objective #2 -Establish collaborative partnerships for
improved use of mass transit.
Objective #3 -Increase bicycle use and alternative low
impact modes of transportation.
Supports Eagle County Climate Action Plan:
•25% reduction in greenhouse gas emissions by 2025
•80% reduction in greenhouse gas emissions by 2050
October 5, 2021 - Page 9 of 75
3
eBIKE SHARE PROGRAM GOALS | Council Action Plan
Town of Vail | Environmental Sustainability | 10/5/2021
Provide flexible, micro-mobility transportation solution to local residents and
employees for shorter commutes.
•Scalable
•Minimum 35-40 bikes in Vail proper
•Charging docks for all bikes
•Accessible for essential workers and support
transit
•Accessible from locals’ neighborhoods
•Designed for short trips, commuting, errands, to
and from parks, concerts, grocery, and work
•Connectivity with down valley communities
October 5, 2021 - Page 10 of 75
4
Jackson, WY| START eBike share
Town of Vail | Finance | 9/7/2021
October 5, 2021 - Page 11 of 75
Park City/Summit County eBike share
October 5, 2021 - Page 12 of 75
6
Town of Vail | Finance | 9/7/2021
| Aspen/Roaring Fork Valley bike/eBike share
October 5, 2021 - Page 13 of 75
7
eBike SHARE PROGRAM| What does Success Look Like
Town of Vail | Environmental Sustainability | 10/05/2021
October 5, 2021 - Page 14 of 75
2021 YTD
20 stations, 190 e-bikes
| Indicators and Stats
October 5, 2021 - Page 15 of 75
9
ACCOUNTABILITY AND METRICS| GHG Savings Potential
Town of Vail | Environmental Sustainability | 10/05/2021
eBike Share in Vail
Metrics for year 1:
•Rides per season (20-25 weeks) (Target
goal: >4900)
•Unique Users (Target goal: >300)
•Reduction in Vehicle Miles Traveled (VMT)
(>21,000)
•GHG Emissions Reductions (Target goal:
potential ~20,000 lbs CO2e for 4900 rides,
averaging 4.48 miles)
•GHG Emissions Reductions (Target goals: 5%
reductions from car travel)
October 5, 2021 - Page 16 of 75
10
BUDGET| Example
Town of Vail | Environmental Sustainability | 10/05/2021
PROJECT EXPENSE ESTIMATE
Description Quantity Unit Price Tax Annual Price
E-bikes lease (includes shipping, branding, installation)35 $1,000.00 $35,000.00
Platinum (7x/week) Bike Share Maintenance and Operations Package x 1 year 35 $2,500.00 $87,500.00
Bike Share program operations: account mgmt, customer support 35 $500.00 $17,500.00
Movatic software license/year 35 $120.00 $4,200.00
E-bikes accessories (charger, extra battery, etc) - annual recurring cost 35 $400.00 $14,000.00
GPS Subscription per year 35 $120.00 $4,200.00
Stations, shipping, & install (no cost with 3 year contract; $3,600 each for 1-2 year term)8 $0.00 $0.00
Rider Revenue 7% Admin fee $1,680.00
Funds to subsidize memberships for low income, essential workers 1 $4,000.00 $4,000.00
Marketing and Promotion 1 $3,920.00 $3,920.00
TOTAL USD$172,000.00
Revenue
Rider Revenue (variable)35 $650.00 $22,750.00
Sponsorship revenue (variable)0 $5,000.00 $0.00
Total with Revenue $149,250.00
October 5, 2021 - Page 17 of 75
VA I L TO W N C O UNC I L A G E ND A ME MO
I T E M /T O P I C: West Vail Master Plan - Update
P RE S E NT E R(S ): Matt Gennett, Community Development Director
AC T IO N RE Q UE S T E D O F C O UNC I L: No action requested.
B AC K G RO UND: On J une 22, 2021, the project team presented the draft plan to the Advisory
Committee during their last meeting and received support for the recommendations detailed in the
plan. T he cumulative feedback was incorporated into the draft and presented to the public during a
well-attended, interactive Zoom webinar on J uly 13. On August 9, the P E C was presented with the
first two major topic areas of the plan, the West Vail Center (commercial area) and Housing. On
A ugust 23, the P E C tabled this item to September 13 without presentation or discussion. On
S eptember 13, staff and the consultant team provided the P E C with a presentation that responded
to the P E C’s comments and questions from A ugust 9, and included the third major topic area,
Transportation. T he item was tabled to September 27, at which time the P E C directed staff and
the consultant to provide a red-line of the draft with the cumulative suggested changes highlighted,
and tabled to October 11.
October 5, 2021 - Page 18 of 75
VA I L TO W N C O UNC I L A G E ND A ME MO
I T E M /T O P I C: Capital Projects Update
P RE S E NT E R(S ): Tom Kassmel, Town E ngineer and Greg Hall, Director of P ublic Works
AC T IO N RE Q UE S T E D O F C O UNC I L: None.
B AC K G RO UND: The Town has multiple large scale Capital Projects in progress. Staff will
provide an update on the South Frontage Road Roundabout Project, the Children's Garden of
L earning Relocation Project, the Public Works Expansion.
AT TAC H ME N TS:
Description
Council Memorandum 100521
October 5, 2021 - Page 19 of 75
To: Town Council
From: Public Works Department
Date: October 5, 2021
Subject: Capital Projects Update
I. SUMMARY
The Town of Vail has multiple large scape capital projects that are on-going. Staff is
prepared to provide an update on the evolving status of these projects.
South Frontage Road Roundabout Project
www.vailgov.com/roundaboutproject
The Vail South Frontage Road Roundabout Project includes the construction of a new
two-lane roundabout just west of the Town Municipal Building and Vail Health. The
project also includes extending the existing four lane roadway section with landscape
medians, and sidewalks, from the Town Municipal Building west to the Lionshead
parking Structure. The project will provide increased capacity for traffic flowing from the
Vail Town Center Roundabout to the Lionshead parking structure while accommodating
the increased traffic volumes at the new Vail Health South Frontage Road entrance and
anticipating future growth and redevelopment within the Lionshead area.
Construction began on April 12 and early on ran into schedule delays due to utility
conflicts. The project is currently in Phase II and will move into Phase III by mid-
October. The Project has run into manpower issues and has not been able to
accelerate the schedule as previously expected. The plan is to have the project paved
by the First week of November before going into a winter shutdown mode, to allow for
landscaping and irrigation to be complete next spring.
Phase I (April to Mid-July): Includes the project’s most impactful work to access points
and adjacent properties. Work within this phase includes the eastbound traffic lanes, the
southern sidewalk, southern retaining wall, utilities, and the southern access points
Phase IA (Mid-July to Mid-August): Includes completion of retaining wall work and south
sidewalk (Phase I work) and the start of work on the westbound lanes and utilities
(Phase II work). Traffic will shift to the south lanes from Vail Health to the Evergreen
and then shift back to the north lanes in front of the Vail International.
October 5, 2021 - Page 20 of 75
Town of Vail Page 2
Phase II (Mid-August to Mid-October): Includes the project’s less impactful work and
minimizes impacts to access points and adjacent properties. Work within this phase
includes the construction of the westbound lanes, northern sidewalk, and utilities.
Phase III (Mid-October to November): Includes the project’s final completion with
median work, final tie-ins, and final asphalt surfacing.
Phase IV (Spring 2022): Includes landscaping ad final punch list work.
Work is expected to continue six days a week with the option to work seven days a
week as necessary and as approved. Night work is not expected but may be
accommodated if necessary.
In general, each phase of construction will continue to maintain an open travel lane in
each direction throughout the project. However, there may be short durations of
alternating single lane traffic during critical phases of the work. All access points to
public and private properties will be maintained at all times. While work is being
completed on access points, public access may be detoured to temporar y access
drives.
As a reminder please slow down through the construction zone.
Children’s Garden of Learning Relocation Project
The Children’s Garden of Learning Relocation Project includes the construction of a
new ~5000 square foot modular construction facility on the Lionshead Oversize Parking
Lot, in order to relocate the Children’s Garden of Learning from Middle Creek Lot 3 to
allow for the development of employee housing.
MW Golden Constructors began construction on May 31, six weeks later than the
original anticipated construction start. This was directly related to not receiving any
general contractor bids and the required time to negotiate a contract with MW Golden.
The project is generally is about two weeks behind schedule with an anticipated
completion date of October 18, with a projected Temporary Certificate of Occupancy
(TCO) and State Daycare inspection on October 6th. If the project receives the TCO
and passes the State Daycare inspection on October 6th, the final State licensing may
take up to 10 days to receive. Therefore, the move in date for CGL into the new facility
is likely to fall between October 11th and October 18th, one to two weeks later than
initially expected. The contractor is pushing to keep this project moving forward and
town staff is coordinating with and assisting CGL with the relocation process, however
there are many moving parts and they will all have to fall into place to keep us on track.
Public Works Shop Project
The public works shop project is the first phase of the Public Works Master Plan and
includes the demolition of the old streets shop building, constructing an new addition to
the existing shop to accommodate the Streets Division, as well as remodeling the
October 5, 2021 - Page 21 of 75
Town of Vail Page 3
existing staff facilities within the shop. The shop yard work itself includes the
construction of rockfall protection berm, the construction of retaining wall up to 22’ high
and subsequent drainage and yard improvements. The yard will be expanded by nearly
1 acre once the project is completed. In addition to the shop yard, utilities serving the
complex are being upgraded.
The shop yard work progresses, the rockfall berm is complete, the shoring wall will be
completed within the week, utilities and drainage improvements proceed and paving is
scheduled for later this month.
Regarding the new building and remodel, the streel erection is complete, all major
concrete pours are complete, work progresses on the electrical, mechanical and
plumbing, fire sprinkler and interior walls are all progressing this month. The outside
walls, insulation and siding is scheduled over the month as well.
Due to Covid and supply change issues, the Town was informed over the last two
weeks, the garage doors for the project have been significantly delayed into next year
even though they were order 3 months ago. The project team has worked with the
building department on temporary solution so the new streets building will be
operational this winter, just not to the fullest extent possible.
The Solar panels should be installed in the month of November.
Both phases of the project are on schedule, the occupation of the shop building is slated
for around December 1, using temporary doors for the streets building this winter.
October 5, 2021 - Page 22 of 75
VA I L TO W N C O UNC I L A G E ND A ME MO
I T E M /T O P I C: D R B / P E C Update
P RE S E NT E R(S ): J onathan S pence, Planning Manager
AT TAC H ME N TS:
Description
September 15, 2021 D R B Meeting Results
September 27, 2021 P E C Meeting Results
October 5, 2021 - Page 23 of 75
D E S IG N R E V IE W B O AR D
September 15, 2021, 2:00 P M
Town Council C hambers
75 S. Frontage Road - Vail, Colorado, 81657
1.Call to Order
1.1.Register in advance for this webinar:
https://us02web.zoom.us/webinar/register/W N_xA P RvX H9S7qy9hu8Xr-Zjw
1.2.Attendance
Present: Doug Cahill, Peter Cope, Kathryn Middleton
Absent: J ohn Rediker, Kit Austin
2.Main Agenda
2.1.D R B21-0361 - Rocket Fizz at the Arrabelle
Final review of an exterior alteration (awnings)
Address/Legal Description: 675 Lionshead Place/Lot 1, Lionshead Filing 6
Applicant: Arrabelle at Vail Square L L C, represented by Sign Design
Planner: J onathan Spence
1. The applicant shall install an additional awning on the NW window
simultaneously with the other two approved awnings.
Peter Cope moved to approve with conditions and with the findings that the
application meets Sections 14-10-5 and 14-10-2. Kathryn Middleton
seconded the motion and it passed (3-0).
Absent:(2)Rediker, Austin
2.2.D R B20-0587.003 - Vail Interfaith Chapel
Final review of a change to approved plans (landscape/lighting/door)
Address/Legal Description: 19 Vail Road/Tract J , Vail Village Filing 1
Applicant: Vail Religious Foundation I nc., represented by Suman Architects
Planner: J onathan Spence
1. The applicant shall amend the plans prior to building permit submittal
demonstrating a widened access from the Weiger Terrace to the lower
lawn.
2. The applicant shall widen, where appropriate, the site wall width in
potential areas for seating between the upper and lower terraces.
Peter Cope moved to approve with conditions and with the findings that the
application meets Sections 14-10-5 and 14-10-2. Kathryn Middleton
seconded the motion and it passed (3-0).
Absent:(2)Rediker, Austin
October 5, 2021 - Page 24 of 75
3.Staff Approvals
3.1.D R B21-0082 - Swenson Residence
Final review of an exterior alteration (deck/windows)
Address/Legal Description: 893 Red Sandstone Circle Unit E / Lot 3, Vail
Village Filing 9
Applicant: Rhonda Swenson, represented by Brett Reigel
Planner: Greg Roy
3.2.D R B21-0273 - Ludwiszewski Residence
Final review of an exterior alteration (hot tub)
Address/Legal Description: 4327 Streamside Circle W est Unit E/Lot 6,
Bighorn Subdivision 4th Addition
Applicant: Raymond Ludwiszewski, represented by T Rex L L C
Planner: Greg Roy
3.3.D R B21-0343 - W iegers Residence
Final review of a tree removal
Address/Legal Description: 785 Potato Patch Drive/Lot 22, Block 1, Vail
Potato Patch Filing 1
Applicant: George & Elizabeth W iegers
Planner: J onathan Spence
3.4.D R B21-0360 - Moncler at Solaris
Final review of a business awning
Address/Legal Description: 141 East Meadow Drive/Lot P & Tract C, Block
5D, Vail Village Filing 1
Applicant: Solaris Commercial Owner L L C, represented by Sign Design
Planner: J onathan Spence
3.5.D R B21-0364 - Gorsuch/Clock Tower Building
Final review of an exterior alteration (reroof)
Address/Legal Description: 263 Gore Creek Drive/Lot C-E, Block 5, Vail
Village Filing 1
Applicant: Gorsuch LTD, represented by Resort Design Architecture
Planner: J onathan Spence
3.6.D R B21-0365 - Rivaldi L LC
Final review of an addition
Address/Legal Description: 1 Vail Road Unit 7104/Lot A-C, Vail Village Filing
2
Applicant: Rivaldi LLC, represented by Current Architects
Planner: Greg Roy
3.7.D R B21-0366 - Yost Residence
Final review of an exterior alteration (windows/door)
Address/Legal Description: 2958 South Frontage Road W est Unit B18/Lot 4,
Block 5, Vail I ntermountain Development Subdivision
October 5, 2021 - Page 25 of 75
Applicant: Elizabeth Yost, represented by Resolution Design
Planner: J onathan Spence
3.8.D R B21-0369 - W all Street #302 L LC
Final review of an addition
Address/Legal Description: 225 W all Street Unit 302/Lot B & C, Block 5C,
Vail Village Filing 1
Applicant: Wall Street #302 LLC, represented by Affect Architecture
Planner: J onathan Spence
3.9.D R B21-0377 - M&M Vail Properties L LC
Final review of an exterior alteration (patio & drain)
Address/Legal Description: 1635 Golf Terrace Unit H28/ Lot 1, Sunburst
Filing 3
Applicant: M&M Vail Properties L L C, represented by Baseline Construction
& Design
Planner: J onathan Spence
3.10.D R B21-0379 - Treff Cafe
Final review of an exterior alteration (patio railing)
Address/Legal Description: 20 Vail Road/Lot 1, Sonnenalp Subdivision
Applicant: Sonnenalp Properties I nc., represented by Pierce Austin
Architects
Planner: J onathan Spence
3.11.D R B21-0382 - Kiss Residence
Final review of an exterior alteration (sill repair)
Address/Legal Description: 2615 Davos Trail/Lot 21, Block B, Vail Ridge
Subdivision
Applicant: Adam & Diana Honey Kiss, represented by Pure Built
Planner: Greg Roy
3.12.D R B21-0386 - Marks Residence
Final review of an exterior alteration (deck/railing/siding)
Address/Legal Description: 5040 Prima Court Unit B1/Parcel 2, Sundial
Phase 1
Applicant: J ohn L. Marks, represented by K C B Constriction I nc.
Planner: Greg Roy
3.13.D R B21-0387 - DeLauro Residence
Final review of an exterior alteration (vent)
Address/Legal Description: 4640 Vail Racquet Club Drive Unit 14 / Vail
Racquet Club Condominums
Applicant: Paul & Rachel Delauro, represented by K C B Construction
Planner: Greg Roy
3.14.D R B21-0389 - Kurz/Allen Residence
Final review of exterior alteration, (driveway)
October 5, 2021 - Page 26 of 75
Address/Legal Description: 2725 Bald Mountain Road A&B/Lot 6, Block 2,
Vail Village Filing 13
Applicant: Ludwig Kurz & Cyrus Allen
Planner: J onathan Spence
3.15.D R B21-0390 - Brooktree Townhouses
Final review of an exterior alteration (reroof)
Address/Legal Description: 980 Vail View Drive/Lot B5, Block B, Lion's
Ridge Subdivision Filing 1
Applicant: Brooktree Townhouses, represented by Horn Brothers Roofing
Planner: Greg Roy
3.16.D R B21-0391 - Schaefer Residence
Final review of an exterior alteration (driveway/patio/snowmelt)
Address/Legal Description: 1874 Glacier Court Unit A/Lot 22, Block 2, Lion's
Ridge Subdivision Filing 3
Applicant: Micha Schaefer
Planner: J onathan Spence
3.17.D R B21-0392 - Kurbatsky Residence
Final review of an exterior alteration (window/door)
Address/Legal Description: 2773 Kinnikinnick Road Unit 1D/Lot 4, Block 4,
Vail I ntermountain Development Subdivision
Applicant: David Kurbatsky, represented by Renewal by Andersen
Planner: J onathan Spence
3.18.D R B21-0393 - Peter Residence
Final review of an exterior alteration (windows)
Address/Legal Description: 4030 Fall Line Drive Unit C/Lot 2, Pitkin Creek
Meadows Subdivision
Applicant: Cheryl Ann Peter, represented by Renewal by Andersen
Planner: J onathan Spence
3.19.D R B21-0395 - Eiger Chalets L LC
Final review of an exterior alteration (hot tub)
Address/Legal Description: 1370 Sandstone Drive Unit 9/Lot G3, Lion's
Ridge Subdivision Filing 2
Applicant: Eiger Chalets LLC, represented by Colorado Pool & Spa Scapes
Planner: J onathan Spence
3.20.D R B21-0396 - Frampton Residence
Final review of an exterior alteration (reroof)
Address/Legal Description: 14 Beaver Dam Road/ Lot 34, Block 7, Vail
Village Filing 1
Applicant: Susan R. Frampton, represented by Plath Roofing I nc.
Planner: J onathan Spence
3.21.D R B21-0401 - Miller Residence
October 5, 2021 - Page 27 of 75
Final review of tree removal
Address/Legal Description: 4289 Nugget Lane/Lot 6, Bighorn Estates
Applicant: Steven Miller, represented by Vail Valley Tree Services
Planner: J onathan Spence
3.22.D R B21-0403 - Espejo Residence
Final review of a tree removal
Address/Legal Description: 600 Vail Valley Drive A9/Lot Tract B, Vail Village
Filing 7
Applicant: Melita Monica Espejo, represented by Old Growth Tree Services
Planner: J onathan Spence
3.23.D R B21-0404 - Burger Residence
Final review of a tree removal
Address/Legal Description: 716 Forest Road A/Lot 10, Block 1, Vail Village
Filing 6
Applicant: Alexander & Amy Burger, represented by Old Growth Tree Service
Planner: J onathan Spence
3.24.D R B19-0697.002 - Pinos Del Norte
Final review of a change to approved plans (exterior)
Address/Legal Description: 600 Vail Valley Drive/Lot tract B, Vail Village
Filing 7
Applicant: Pinos Del Norte, represented by Shepherd Resources I nc. A I A
Planner: J onathan Spence
3.25.D R B21-0039.001 - Raftery Residence
Final review of a change to approved plans (addition)
Address/Legal Description: 770 Potato Patch Drive Unit 15/Lot 6, Block 2,
Vail Potato Patch Filing 1
Applicant: Sean & Karen Raftery, represented by Beth Levine Architect I nc.
Planner: J onathan Spence
3.26.D R B21-0127.001 - Hanlon Residence
Final review of a change to approved plans (window)
Address/Legal Description: 897 Red Sandstone Circle/Lot 1, Vail Village
Filing 9
Applicant: J oseph Hanlon
Planner: J onathan Spence
3.27.D R B21-0252.002 - Kayo Vail LL C
Final review of a change to approved plans (pavers)
Address/Legal Description: 3848 Bridge Road/Lot 7, Block 1, Bighorn
Subdivision 1st Addition
Applicant: Kayo Vail LLC
Planner: Greg Roy
The applic ations and information about the proposals are available for public inspection during
October 5, 2021 - Page 28 of 75
regular office hours at the Town of Vail Community Development Department, 75 South
Frontage Road. The public is invited to attend the project orientation and the site visits that
precede the public hearing in the Town of Vail Town C ounc il Chambers. Times and order of
items are approximate, subject to c hange, and cannot be relied upon to determine at what time
the Design Review Board will c onsider an item. Please call 970-479-2138 for additional
information. Sign language interpretation available upon request with 24-hour notification, dial
711.
October 5, 2021 - Page 29 of 75
P L ANNI NG AND E NV I RO NM E NTAL
C O M M IS S IO N
September 27, 2021, 1:00 P M
Town Council Chambers
75 S . Frontage Road - Vail, Colorado, 81657
1.Call to Order
1.1.Register in advance for this webinar:
https://us02web.zoom.us/webinar/register/W N_QJ ybkNzgQ2eMGMYxH6F E0g
1.2.Attendance
Present: Brian Gillette, Rollie Kjesbo, Ludwig Kurz, Karen Perez, Reid
Phillips, Henry Pratt, Pete Seibert
Absent: None
2.Main Agenda
2.1.A request for the review of a variance from Section 14-10-4:
A rchitectural P rojections, Decks, Balconies, Steps, B ay
W indows, Etc., Vail Town Code in accordance with the provisions
of S ection 12-17, Variances, Vail Town Code, to allow a balcony
roof and associated support to encroach into the required
setback, located at 2705 Davos Trail, L ot 14, Block B , Vail Ridge
S ubdivision, and setting forth details in regard thereto. (P E C21-
0041)
20 min.
Applicant:Robbie Baxter & Gibson Watson, represented by V MD A
Architects
Planner:J onathan Spence
Planner Spence gives an introduction to the application. He goes over the
extent of the variance request for the setbacks. The applicant is requesting
that a roof extend past the allowed 4-foot encroachment.
Chris J ergens of V MD A, representing the applicant, goes over their
request. He lists the criteria for approval of a variance required by Town
Code and how this application meets them.
Kjesbo asks what the original setbacks were when the house was built in
Eagle County.
Spence guesses 20’ on all sides.
Pratt asks if similar variances have been granted.
Spence does not recall any similar variances being granted.
Phillips believes that the house was built as close to the setbacks as
possible.
October 5, 2021 - Page 30 of 75
J ergens believes they did so because of the topography.
Perez says the slope does not have a rational connection to a deck
covering. The request for a variance over a nonconforming deck is a special
treatment.
Gillette asks about the nonconformity.
Spence responds the deck is too close to the property line.
Perez does not believe a partially covered deck is a hardship. P E C must
follow criteria strictly and this does not meet the criteria.
J ergens believes they are meeting it.
Public comment is opened. No public comment.
Rollie Kjesbo moved to deny. Karen Perez seconded the motion and it
passed (7-0).
2.2.A request for recommendation to the Vail Town Council, pursuant to Section
12-3-7, Amendment, Vail Town Code, for the adoption of the West Vail
Master Plan, and setting forth details in regard thereto. (P E C21-0036)
90 min.
Applicant:Town of Vail, represented by S E Group
Planner:Matt Gennett
Community Development Director, Matt Gennett, goes over the request from
the P E C at the end of the previous meeting. He goes over the conditions of
approval suggested by staff as a result of the P E C’s discussion at the last
meeting that were included in the packet.
Ellie Wachtel adds that Fehr and Peers is online if there are any
transportation related questions.
Kurz appreciates staff’s efforts and thanks them for the hard work being put
in.
Gillette asks if Gennett sees this going to Council and being kicked back to
P E C to solve these conditions.
Gennett responds that no, he believes that at the Council meeting Council
would direct staff to make these revisions and the Council’s revisions if any,
and then come back to Town Council with those amendments for final
adoption.
Gillette would like to see more description in the items about the deed
restrictions and zoning discussion. The written description is a little
confusing based on the discussion. “There can be no increase in density
without some sort of deed restriction or fee in lieu”. 100% does not need to
be deed restricted, but any increase needs to result in some sort of deed
restriction or fee in lieu.
Gennett says that in the rezoning process the language will be done in a
public process at that time.
Gillette wants to ensure that as properties redevelop, they need to have some
October 5, 2021 - Page 31 of 75
housing aspect to it. The clarity needs to be added in the condition’s
language.
Phillips asks for clarity. Are we going to allow the same number of units that
exist over density today or exist over zoning today? W hich one will trigger
the housing requirement?
Gillette believes an increase in density above what is allowed today would
require the housing component.
Phillips says that if someone is tearing down a six-plex then anything over
those two allowed units would require some kind of housing?
Gillette says, some percentage over that number two, yes. We aren’t
imposing any hardship for owners; they had the responsibility to know the
zoning and that they were overbuilt.
Wachtel adds that an extra E HU unit could be built, but we haven’t seen that
happening.
Gillette recognizes that and a percentage needs to go towards housing. The
parking lots on Chamonix are emptier these days and we’re already losing
housing.
Pratt has a comment on eliminating GRFA. I f you build to setbacks and
height with no GRFA you get boxes. That does not match the character of
the neighborhood. W e should look at what Lionshead did and give a 250%
increase of GRFA, but eliminating it just gets boxes.
Gennett asks whether the existing or proposed dimensional zoning standards
would be sufficient or not to control the size of structures.
Pratt agrees and says some increase, but not a complete removal.
Gillette thinks we should eliminate the Geneva exemption. This area should
be treated the same as the other areas in West Vail.
Gennett asks about and Gillette confirms the affected conditions he is
referring to.
Gillette has concerns that the dashed lines were not quite right on the corner
of Chamonix and Arosa. The line as drawn needs to be pulled back in to not
include lots that front on other roads.
Phillips says that is reflected on page 71. Specifics over the corner of Circle
Drive and the map are discussed.
Gillette thinks Circle Drive is fine with the Primary/Secondary zoning and
needs to be left out.
Wachtel asks if there are other streets that have a similar issue.
Gillette says Circle Drive and Arosa. The Aerial map is brought up for
reference of the areas in question. 2289 Chamonix Ln should be the west
end of the upper Chamonix. 2449 Chamonix should not be in the east end of
lower Chamonix, as well as the duplexes on the east side of Chamonix just
past Chamonix chalets. The map is gone through for the corners of the area
October 5, 2021 - Page 32 of 75
to ensure the appropriate properties are being included. Slight adjustments
are being proposed. Looking on the south side of I 70, the commissioners
review the included lots. On the west side of this lower area, the line is drawn
to the Town boundary.
Gillette is concerned that including properties in this map will lead to
inappropriate zoning again.
Phillips whether the future re-zonings will come back to them at the P E C.
That they’ll have another chance to look at this and make suggestions. This
is a conceptual overview plan, not individual zoning, not lot by lot, correct?
Gennett confirms.
Phillips says we are here to provide some flexibility moving forward.
Gennett says there is nothing regulatory about this document. W hen we get
to the implementation level, the rezoning process will be much more exact. At
this level it is more of a guideline and an expression of the intent. The real
detail and fine tuning come in when we go to modify zoning.
Planner Spence adds that when staff begins to look at rezoning options, we
look at more than existing buildings, including location, size of lots,
topography, character etc.… W e’ll be looking more at the intrinsic qualities
of the property for any rezoning.
More discussion happens on the process of master plan versus zoning and
their relation.
Pratt does not see any sustainability or environmental recommendation. He
would like to see solar or other energy systems be encouraged in new
buildings through this plan. He does not like condition #2, and that it is very
vague. W ould like to see more specificity with more measured heights and
not a build to line.
Dominic Mauriello working on behalf of the V L HA. The V LHA submitted a
comment to the P E C, and it covers the chapters in the masterplan. He
believes it would be a good idea to review. He feels the P E C should do the
heavy lifting and it should all be set by the time it gets to Town Council. He
would like to see a redlined version rather than going to Town Council with a
set of conditions. He gives examples of how he thinks intent could be lost in
the process. The plan is wonderful, and they’ve done a really good job. I t’s
100 times better than what we have now. There are really good alternatives
included in there. He would encourage the P E C in the next step of rezoning
to get that moving so we can see redevelopment.
Pratt agrees.
Galen Aasland believes that words matter. He believes that one of the
purposes of this is to put in an appropriate zoning. He would like to see the
masterplan require the new multi-family zone district that is added not be
able to do an S D D.
Gillette feels uncomfortable with approving this with the conditions. He would
like to see the masterplan redlined.
Perez agrees with Gillette. A redlined version would be clearer as to what the
October 5, 2021 - Page 33 of 75
P E C’s recommendations are. Let’s be clear, lets add language and be
specific.
Gennett asks if the P E C would like a redlined version?
At least four commissioners confirm.
Discussion around the dates, times, corrections, and revisions is had.
Comments will be color coded based on the recommending body.
Gennett requests a tabling to the next meeting on the 11th of October.
Karen Perez moved to table to October 11, 2021. Reid Phillips seconded the
motion and it passed (7-0).
2.3.A request for a recommendation to the Vail Town Council for a Prescribed
Regulation Amendment pursuant to Section 12-3-7 Amendment, Vail Town
Code to amend Section 12-14-17 Setback From Watercourse and add a
new Section 12-21-17 Riparian Protection and W aterbody Setback
Regulations, Vail Town Code, to change the waterbody setbacks, and setting
forth details in regard thereto. (P E C21-0043)
60 min.
Applicant:Town of Vail, represented by Pete W adden
Planner:Greg Roy
Planner Roy introduces project and begins presentation. He summarizes
current waterbody setback requirements as well the proposed language for
the new amendment.
Gillette asks about the recent release into Gore Creek.
Planner Wadden responds there were 120 dead fish. The extent of the
problem went to the I nternational Bridge. There was also an absence of
algae and other aquatic life in the river. State agencies are also involved with
investigating this incident.
Gillette asks how big a deal 120 dead fish are?
Wadden responds that it isn’t a huge amount if he could determine that that
was the full extent of the impacts. They were not able to get water samples
until 24 hours after the incident. 2.08 million gallons of potable water was
discharged, with an unknown quantity of other water. There were no
concerns to drinking water supply.
Phillips has received a lot of concerns from the community. Can the P E C
request to get a status report from Pete Wadden in two weeks? He would
like to invite Eagle River W ater and Sanitation, and Colorado state
agencies. He also wants to reach out to Vail Resorts to see if they would
come to the status report. Community members saw dead fish at the
I nternational Bridge. A news report said not to go in the river at the moment
with copper sulfate levels. He says we need to know the damage and the
responsible parties, as well as the future plan for river restoration. He wants
to make sure that this continues to be checked moving forward.
Wadden responds he is happy to address these concerns.
Kurz agrees with Phillips. Board is unanimous in requesting an update.
October 5, 2021 - Page 34 of 75
Perez asks if the joint commission has met on this.
Planner Wadden continues through presentation. He touches on the
importance of riparian restoration and the Town’s efforts in recent years. He
references the Gore Creek Action plan for strategies to engage private
property owners. He outlines the objectives of the Riparian Corridor and the
proposed new regulations. He explains the definition of the Ordinary High-
Water Mark.
Gillette asks how many non-conformities we are creating?
Wadden says under the current setbacks there are 111 non-conforming
structures. The new recommendation would lead to 142. Of those, 92 are
non-conforming under current regulations.
Gillette asks how many structures are on the creek.
Wadden responds there are close to 400.
Gillette asks if we create a non-conforming structure, what does that do to
development rights?
Roy responds that they would have the same property rights, it would just
affect where they could build.
Perez says that making the structure non-conforming does affect property
rights.
Gillette asks about property on Matterhorn Circle. W hat if they would have to
rebuild their house?
Roy says they would have to meet the standards under the new code.
Kjesbo says they got variances to build there originally.
Perez says non-conforming status affects insurance for HOAs and
financing. She has a problem making so many buildings non-conforming.
She says we have to balance the proposal with property rights and impacts
on the community. She cites a letter of concern from a local HOA, and says
she wants to get this right.
Wadden says the HOA in question is currently non-conforming.
Perez wants to decrease rather than increase the amount of non-conforming
structures.
Wadden says other setback distances are an option. 25’ was chosen
because it most closely approximated existing setbacks.
Gillette asks if you can shorten the setback but increase the riparian buffer.
Would this make fewer houses non-conforming?
Wadden says the issue is that defensible space would become a problem.
People building right to the setback would conflict with fire department
recommendations for defensible space.
October 5, 2021 - Page 35 of 75
Roy says in regard to design standards it gives property owners some
space for landscaping choices before reaching the no-mow zone. 25 feet is
the balance between town code, fire department, design standards, and the
fewest non-conformities.
Gillette asks if property owners been notified?
Wadden says not all of them.
Gillette says we need to reach out to all of them and get feedback.
Perez says it will help to determine the harmony of the various criteria.
Wadden recommends taking a look at individual properties on the maps
provided.
Gillette asks how accurate are they?
Wadden says they’re a good approximation.
Pratt asks how many non-conforming structures are within the 20’ setback?
Wadden says they have the lines on the map but not the exact numbers.
Pratt says he is a property owner on the creek and has built his house to
existing setback requirements. I t would be good to see the number of non-
conforming structures at 20-foot setbacks.
Phillips says the 8th fairway on the golf course is a large encroachment. He
asks if there has been a conversation with golf course management if they
can restructure that area?
Wadden says there have been conversations but it’s a debate between
playability and resource protection. They are trying to find the balance
there.
Gillette asks who is present from the fire department? He asks Paul Cada to
speak on defensible space.
Paul Cada the W ildfire Program Administrator says they have been working
with the applicants for a while. W hat is presented today is the compromise
between the interests. He says there are allowances for the defensible
space. He says when things are wet around the creek the risk is low and
cites examples from California fires. He claims the fire department can
support what is in the presented language.
Wadden says the 20-foot setback establishes 27.1 unbuildable acres. The
number of non-conforming structures increasing between existing and
proposed regulations may not be statistically significant.
Gillette would like to have a better understanding of the effects on a
homeowner of becoming non-conforming and how that impacts financing
and other factors.
Roy says we can look into that, as well as weigh that with the health of Gore
October 5, 2021 - Page 36 of 75
Creek.
Gillette stresses the importance to make informed decisions.
Planner Spence says we have not seen insurance decisions related to
zoning non-conformities.
Wadden wants to provide funds and resources to property owners
undergoing changes. He reiterates staff recommendations relating to the
proposed ordinance.
Perez would like more information, as well as notifying the public and getting
public feedback. Gillette agrees.
Wadden says they will increase these efforts.
Kurz asks about public notification being marginally effective?
Wadden outlines public outreach on Project Rewild. He says at the time, the
town council was concerned about providing funds for individual landscaping
projects.
Perez says she is on the board of an association that would be affected.
She wants to notify associations not just property owners that would be
impacted.
Kurz talks about balancing health of river with individual homeowners. He
says we have a moral if not legal obligation to make sure river is as healthy
as possible. W e also have to consider the existing property ownership. He
says it’s a tricky balance, and we need to address the points that have been
made.
Gillette says the town should target problem properties rather than issue
blanket proclamations.
Wadden says there is a list of stream areas that are the most degraded. The
process needs to include an equitable approach to homeowners.
Pratt asks about flags concerning pesticides in use and the progress on this
issue.
Wadden says Under Colorado law the buck stops with state. Localities
cannot pass more stringent regulations. Town attorneys have advised against
action. The Colorado Department of Agriculture did testing for pesticides
and herbicides in the creek and the town is awaiting the results.
Gillette asks if there are better products for lawncare.
Wadden says root treatment is better than sprays. Regarding lawncare, it’s
more about lawncare than keeping out pests. The town utilizes organic
herbicides and fertilizers.
Gillete asks if organic practices are better for the creek?
Wadden clarifies organic fertilizers are better but not better than no fertilizer.
October 5, 2021 - Page 37 of 75
Gillette asks if we have done outreach to local landscapers?
Wadden says from 2015-2019 a local workshop has gathered around 40
landscapers regarding the best practices in Creekside landscaping. I n the
last two years, there have been zoom presentations along similar lines.
Gillette says there could be more outreach every spring.
Wadden says he has produced three videos for the website and
landscapers about alternatives to pesticides in landscaping.
Gillette wants to add in some bullet points for people who won’t watch the
videos.
Perez asks if you need two weeks.
Wadden says I think we can do this in two weeks.
Spence says another cycle would be required for public comment and
outreach.
Kurz asks for public input.
Dominic Mauriello represents Evergreen Lodge. He says he has worked for
years with the existing setback of 30’. Having that changed now would have
a large impact. He says the maps shown today are not going to be surveying
accurate. He applauds the motives and says we’re all in favor of riparian
buffer. He cites other studies regarding the cleansing effects of riparian
buffers and supports the 10’ riparian buffer.
He says changing the stream setback is different. Nothing suggests 25’ is
better than 20’. He is glad the P E C is considering the impacts on non-
conforming structures. He says it is inaccurate that the centerline moves
around a lot. I t would have been better if they had done the high water mark
from the beginning, but the town has already been built with the old
regulations. He says this will open a can of worms of non-conforming
buildings. These buildings do not have a lot of flexibilities with variances. He
says the board can’t depend on relief mechanism of variances for new non-
conforming buildings.
He says the code language needs work. W hat about stormwater
management activities that may be beneficial to do in the 10’ buffer?
Gillette asks why that would be precluded?
Mauriello says it is precluded in the proposal. He wants to think about how
non-conforming structures are created and work out the inconsistencies. He
says the town can be clearer about how you measure the centerline. I n his
analysis, the 20’ setback much more approximates the existing setback
today. He says the town could use existing 30’ or proposed 20’, whichever is
more restrictive. He also says the definition of high water mark needs some
work and the FE MA floodplain information is different from the streambank.
He suggests the town work with some of the surveyors to find what they
typically use. He suggests incorporating more input from the town attorney
and have them look at it before recommendation to town council. He is
happy to help with some of the language if that is needed and says he can
October 5, 2021 - Page 38 of 75
come back with examples.
Gillette asks for an email summarizing these comments.
Mauriello says there are other concerns from community members that
weren’t able to be here today.
Gillette asks if Wadden can meet with a surveyor regarding questions of the
high water mark.
Wadden confirms.
Kurz asks if there is additional public comment?
J ohn Rediker wants a better understanding of the language that references
two year flood lines, especially regarding a definition and calculation
method. He wonders if there are other studies out there, so decisions are
based upon science and not anecdotes. He asks where is the evidence that
insurance rates will go up for non-conforming structures?
Siri Roman is the director of operations for Eagle River Water and
Sanitation. She says the decision is hard for the community, but Gore
Creek need initiatives like this to get off the 303(d) list of impaired
waterways. Vail is a model town with its creek restoration programs. She is
also a Vail resident with two kids, who have spent a lot of time in Gore
Creek. Her kids would like more wildlife and less tall buildings in town. She
asks the board to consider the hard decisions for the future of Vail.
Holly Loff is the Executive Director for the Eagle River W atershed Council
speaking in support of the ordinance. She has worked successfully with the
town on past restoration projects. The riparian areas are critical to water
quality and stream health. She says Vail is a leader in the valley and this
initiative is the natural next step. She also says the stream health and water
quality is worth the effort of addressing these questions.
Gillette asks if there are any studies on 20’ versus 25’ setbacks.
Loff says the Eagle River watershed plan didn’t have specific numbers for
setbacks. The correct number varies by geology and hydrology. She would
be happy to look into that more W ith W adden.
Gillette asks if hydrologists have been involved?
Wadden says that they have been involved in the process. He can look at
the difference between 20’ and 25’ buffers.
Gillette wants to see difference between 10’ and 15’ riparian buffers and
studies to that effect.
Wadden says they will have more of that information next time.
Bellm says Oct. 25 meeting is the next meeting date to allow for public
notification.
Motion to table.
October 5, 2021 - Page 39 of 75
Karen Perez moved to table to October 25, 2021. Brian Gillette seconded
the motion and it passed (7-0).
2.4.A request for the review of an extension to a Conditional Use Permit,
pursuant to Section 12-9C-3, Conditional Uses; Public buildings and
grounds, Vail Town Code, to allow the continued use of the yurt at the Vail
Nature Center for a period of three (3) years, located at 841 Vail Valley
Drive/Unplatted (Ford Park Nature Center) and setting forth details in
regard thereto. (P E C21-0039)
20 min.
Applicant:Town of Vail, represented by Kristen Bertuglia
Planner:J onathan Spence
1. Upon the completion of the use of the yurt, or three (3) years from
date of this approval, whichever happens earlier, the Applicant shall
remove the yurt and foundation and shall revegetate all disturbed soils
with native vegetation.
Planner Spence presents history of the application and outlines request.
Gillette asks about the 3 year timeframe?
Spence says we need to hold the town equally responsible as private
property owners.
Kurz asks if there are any other board questions?
Spence clarifies to ask for public comment.
Rollie Kjesbo moved to approve with conditions. Brian Gillette seconded the
motion and it passed (7-0).
2.5.A request for the review of a Variance from Section 12-21-12, Restrictions
in Specific Zones on Excessive Slopes, Vail Town Code, to allow for a
variance from the maximum percent of lot covered by driveways and surface
parking, in accordance with the provision of Section 12-17, Variances, Vail
Town Code, located at 816/826 Forest Road / Lots 14/15, Block 1, Vail
Village Filing No. 6 and setting forth details in regard thereto. (P E C21-
0045)
The applicant has requested this item be tabled to a future date where it will
be heard concurrently with a Minor Subdivision and Rezoning application.
2 min.
Applicant:Mexamer Forest Road L L C, represented by K H W ebb
Architects
Planner:J onathan Spence
Spence asks for uncertain table date. He will combine the application with
other relevant applications.
Brian Gillette moved to table. Rollie Kjesbo seconded the motion and it
passed (7-0).
3.Approval of Minutes
3.1.September 13, 2021 P E C Results
Karen Perez moved to approve. Brian Gillette seconded the motion and it
October 5, 2021 - Page 40 of 75
passed (7-0).
4.I nformational Update
4.1.Update on W ildlife Fencing in the I -70 Corridor 10 min.
Applicant:
Planner:Pete W adden
Spence provides update on wildlife fencing project.
Phillips asks if there is encroachment on private property?
Spence says it is within the C D OT right of way.
5.Adjournment
Karen Perez moved to adjourn. Brian Gillette seconded the motion and it
passed (7-0).
The applications and information about the proposals are available for public inspec tion during regular offic e hours at the
Town of Vail Community Development Department, 75 South Frontage Road. The public is invited to attend the project
orientation and the site vis its that prec ede the public hearing in the Tow n of Vail Community Development Department.
Times and order of items are approximate, subject to c hange, and c annot be relied upon to determine at w hat time the
Planning and Environmental Commission w ill c onsider an item. Please c all (970) 479-2138 for additional information. Please
call 711 for sign language interpretation 48 hour prior to meeting time.
Community Development Department
October 5, 2021 - Page 41 of 75
VA I L TO W N C O UNC I L A G E ND A ME MO
I T E M /T O P I C: V L HA September 14, 2021 Minutes
AT TAC H ME N TS:
Description
V L H A September 14, 2021 Minutes
October 5, 2021 - Page 42 of 75
Vail Local Housing Authority Minutes
September 14, 2021
3:00 PM
Zoom Virtual Meeting
75 S. Frontage Road - Vail, Colorado, 81657
PRESENT ABSENT
Steve Lindstrom
Mary McDougall
James Wilkins
Molly Morales
Greg Moffet
STAFF
George Ruther, Housing Director
Lynne Campbell, Housing Coordinator
1. Call to Order
1.1. Zoom Meeting 1 (call to order pre-executive session)
1.2. Zoom Meeting 2 (post executive session)
1.3. Call to Order
All members are present. Lindstrom called the meeting to order at 3:10PM.
2. Citizen Participation
2.1. Citizen Participation
Maxine Hepher with Green Valley Homes and an owner of parcel of land in Buckhorn
Valley introduced herself noting she is interested in the sales tax for housing funding
and how the Town anticipates using those funds.
3. Approval of Minutes
3.1. VLHA August 24, 2021 Minutes
MOTION: MOFFET SECOND: MORALES VOTE: 4-0-1 (WILKINS
ABSTAINED) APPROVED with
corrections
4. Main Agenda
4.1. Housing Vision - Ballot Initiative
Presenter: Scott Robson, Town Manager
Robson, Town Manager, Council passed ballot initiative 2A to be placed on the
November ballot. Sales taxes have not increased since 1974. The increase is .05%
and will be dedicated for affordable housing both in Vail and potentially down valley.
October 5, 2021 - Page 43 of 75
Realistically the focus will be on Vail’s closer neighbor: Minturn, Eagle Vail, Avon.
Estimated to be raised is between 3-5 million dollars for housing. The Town had
discussion meetings with various groups in Town. The poll done by Magellan
indicated there was 54% positive support for the tax increase. A week from now
Robson wants Ruther and Gennett, Community Development Director to provide an
update to Council on projects in the works. Some of the community question if there
are enough projects to warrant a tax increase.
Moffet, suggested Robson remind Council about the West Vail Master Plan as well as
the State Land Board parcel in Eagle Valley. He noted that funds spent down valley
will create a Vail infrastructure problem. Current county transportation doesn’t cover
existing needs.
Robson mentioned potential of a regional housing authority as potential option to
work together for housing.
Lindstrom asked if the housing funds will continue building in reserves until such time
they are needed and the if the use of other Town funds if needed will not precluded
larger need for projects if needed. Correct per Robson and other Town funds are not
precluded. Lind
Council put sunset of 30 years on this. After 1st day the Town won’t be able to bond
for 30 years. Do you see this fund as part of repaying bonds? Yes, per Robson. The
tax is excluded on home consumed food, will be to fund housing initiatives,
development and
Housing programs inside and outside the Town.
Moffet said in the past the Town has charged up to 15% to manage these types of
funds. Is there a way to en sure funds collected are for the stated purpose and monies
are not moved to the general fund for management purposes? Robson said this has
not been discussed with Council at this time.
Lindstrom asked what campaign rules are for the Housing Authority members.
Robson does recommend discussing with Town attorney for clarity.
4.2. Short Term Rental Study
Presenter: George Ruther, Housing Director
Ruther asked the Authority to weigh in on EPS’ short term rental scope of work. It was
directed by the Council to study impacts of STRs. He asked if housing data should be
part of the scope.
The members agree to including housing data as part of the study.
By including housing data, the Town could get a handle of homes that have
transferred from long term rentals to registered short term and gain understanding of
the impact STRs have had on cost of housing.
Per Ruther, South Lake Tahoe prohibited any STR being issued short term licenses.
They had the highest resale costs per home value since the pandemic. The question
asked is how are they loosing housing if no new short term licenses are being issued.
October 5, 2021 - Page 44 of 75
If the Authority has additional thoughts Ruther will pass along.
Include in the EPS study what is the change in occupancy of homes (owner vs.
rental) and what is the change in ownership.
What are the impacts of other town services, i.e., police, fire, etc.
Once info in hand how will help town address services needs and how to handle STR
in Vail.
Has EPS done similar studies in other communities ? Per Ruther yes EPS is reviewing
the same topics in Mountain Valley, Breckenridge and Summit county.
Will the data be an ongoing updated or just for this review? Per Ruther it would be
shortsighted to do study once versus continue.
Finance is the department who currently tracks and manages short term rentals.
Morales asked how detailed does the Town want to get? Ask do you short term your
home during the year or how many weeks per year do you short term rent. Ruther
noted there is a lot of uncovering to occur to gain understanding.
4.3. Deed Restriction Compliance and Enforcement Policies Recommendation
Presenter: George Ruther, Housing Director and Lynne Campbell, Housing
Coordinator
The housing staff discussed recommendations to allow the Town to charge every
EHU owner a compliance submittal fee of $250 which will be waived if owners submit
by or before the February 1 deadline. Summonses will continue to be issued to non -
compliant owners who may be cha rged up to $2,650 plus incarceration time per Town
Code Section 1-4-1: GENERAL PENALTY.
Authority believes there should be strong administrative and punitive fees.
Review the administrative fee after the first year and adjust as needed.
Discussion ensued with the Authority in favor of as strong enforcement actions
required for 100% compliance plus adding an administrative fee and recommending
approval to the Vail Town Council.
MOTION: MOFFET SECOND: MORALES VOTE: 5-0 APPROVED
5. Matters from the Chairman and Authority Members
5.1. Matters from the Chairman and Authority Members Presenter: Steve Lindstrom,
Chairman
PEC tabled reviewed of the West Vail Master Plan (WVMP) until September 27,
2021. PEC had concerns about rezoning of West Vail neighborhoods. Housing
Authority has a list of recommendations as well the fire department. Ruther noted
Commissioner Phillips noted if the town is to be successful in west vail that status
quo won’t be acceptable. Much of the conversation was leave character of WV the
October 5, 2021 - Page 45 of 75
same. He stated changes will have to occur to make successful.
Wilkins who serves on the Eagle County down payment assistance committee. They
are seeing a leveling of use. Funding was temporarily increased from $15K to 50K to
end of year.
Lindstrom is meeting with the Eagle Ranch Housing Corporation. Eagle doesn’t have
a housing authority. He suggested it might be time to get Eagle county involved.
Council candidate forum takes place on September 28th 5:30pm at Donovan Pavilion
with virtual viewing options are also available.
6. Executive Session
6.1. Executive Session per C.R.S. §24-6-402(4)(a)(e) - to discuss the purchase,
acquisition, lease, transfer or sale of real, personal or other property interests and to
determine positions relative to matters that may be subject to negotiations regarding:
Vail InDEED applications and deed restrictions.
Presenter: Lynne Campbell, Housing Coordinator
There were no items for executive session.
7. Any Action as a Result of Executive Session
7.1. Any Action as a Result of Executive Session
No action taken.
8. Adjournment
8.1. Adjournment 4:22PM
MOTION: MOFFET SECOND: McDOUGALL VOTE: 5-0 APPROVED
9. Future Agenda Items
9.1.
o Land Banking (sale of GRFA)
o Investment Banker Discussion - Long Term Housing Funding
10. Next Meeting Date
10.1. Next Meeting Date September 28, 2021
10.2. Future Meeting Dates:
October 12, 2021
October 26, 2021
November 9, 2021
November 23, 2021
December 14, 2021
December 28, 2021
October 5, 2021 - Page 46 of 75
Meeting agendas and materials can be accessed prior to meeting day on the Town of
Vail website www.vailgov.com. All housing authority meetings are open to the public.
Times and order of agenda are approximate, subject to change, and cannot be relied
upon to determine at what time the Vail Local Housing Authority will discuss an item.
Please call (970) 479-2150 for additional information. Please call 711 for sign language
interpretation 48 hours prior to meeting time.
Housing Department
October 5, 2021 - Page 47 of 75
VA I L TO W N C O UNC I L A G E ND A ME MO
I T E M /T O P I C: September Revenue Update
AT TAC H ME N TS:
Description
September Revenue Update
October 5, 2021 - Page 48 of 75
TOWN OF VAIL
REVENUE UPDATE
October 5, 2021
Sales Tax
Upon receipt of all sales tax returns, August collections are estimated to be
$2,771,985 up 29.6% from last year and up 32.0% compared to amended budget.
August collections were the highest total August collections on record and
exceeded 2019 collections by 23.9% and 2018 collections by 26.3%. Year to date
collections of $22,548,966 are up 34.4% from 2020 and up 7.4% from 2019.
Compared to amended budget, year to date collections are up 17.1%. Inflation as
measured by the consumer price index was up 5.3% for August. The annual
amended budget totals $27.5 million.
Real Estate Transfer Tax (RETT)
RETT collections through September 28 total $8,339,347 up 37.5% from this time
last year and up 74.5% from this time in 2019. The 2021 amended RETT budget
totals $8,000,000, down 23.4% from 2020 actual collections. 2020 collections of
$10.4 million were an all time high compared to a previous five year average of
$7.0 million.
Construction Use Tax
Use Tax collections through September 28 total $3,217,457 compared to
$1,696,299 from this time last year. The 2021 amended budget totals $3,250,000.
Construction use tax is higher due to several large residential projects and
construction of the new Marriott Residence Inn.
Summary
Across all funds, year-to-date total revenue of $61.5 million is up 13.1% from
amended budget and up 32.3% from prior year. 2021 revenue is up 21.2% from
2019 due to an increase in grant funding, real estate transfer tax, property tax
collections, sales tax, daily parking sales during January through April, and
construction activities.
October 5, 2021 - Page 49 of 75
2021Budget % change % change 20162017201820192020Amended BudgetVariance from 2020from BudgetJanuary3,738,824$ 3,725,212$ 3,597,610$ 4,079,994$ 4,076,145$ 3,400,000 3,415,647$ 15,647$ -16.20% 0.46%February3,746,055 3,692,592 3,818,356 4,137,087 4,285,633 3,680,000 3,685,577 5,577$ -14.00% 0.15%March4,225,921 3,642,407 4,167,880 4,237,933 2,243,518 4,370,000 4,358,410 (11,590) 94.27% -0.27%April1,089,749 1,386,780 1,233,474 1,445,071 427,518 1,650,000 1,741,488 91,488 307.35% 5.54%May654,462 659,475 830,193 763,756 503,828 965,000 1,048,697 83,697 108.15% 8.67%June1,318,092 1,389,982 1,648,443 1,606,748 1,023,517 1,000,000 2,137,047 1,137,047 108.79% 113.70%July2,053,773 2,215,649 2,412,425 2,480,292 2,084,644 2,100,000 3,390,115 1,290,115 62.62% 61.43%August1,849,815 1,863,949 2,195,175 2,237,050 2,138,838 2,100,000 2,771,985 671,985 29.60% 32.00%YTD Total18,676,691$ 18,576,046$ 19,903,556$ 20,987,931$ 16,783,641$ 19,265,000$ 22,548,966$ 3,283,966$ 34.35% 17.05%September 1,349,929 1,385,462 1,540,490 1,600,100 1,767,393 1,770,000 October906,385 936,954 1,106,596 1,165,176 1,371,727 1,370,000 November989,320 997,716 1,264,600 1,260,314 1,425,461 1,425,000 December 3,840,919 3,695,305 4,070,870 4,237,178 3,625,189 3,670,000 Total25,763,244$ 25,591,483$ 27,886,112$ 29,250,698$ 24,973,411$ 27,500,000$ 22,548,966$ Actual CollectionsCollected Sales TaxOctober 5, 2021Town of Vail Revenue UpdateSALES TAX2021 Budget Comparison2October 5, 2021 - Page 50 of 75
Town of Vail Revenue Update
October 5, 2021
YTD Sales Tax Collections by Year
Through August 31
August Sales Tax Collections by Year
Through August 31
$18,576,046
$19,903,556
$20,987,931
$16,783,641
$22,548,966
$0 $5,000,000 $10,000,000 $15,000,000 $20,000,000 $25,000,000
2017
2018
2019
2020
2021
• YTD collections of $22.5M are up 34.4% from prior year and up 17.1% from amended budget.
YTD collections are up 7.4% from this time in 2019.
• Inflation as measured by the consumer price index was up 5.3% in August.
• The 2021 amended sales tax budget totals $27.5M.
$1,863,949
$2,195,175
$2,237,050
$2,138,838
$2,771,985
$0 $500,000 $1,000,000 $1,500,000 $2,000,000 $2,500,000 $3,000,000
2017
2018
2019
2020
2021
• August collections of $2.8M are up 29.6% from prior year and up 32.0% from amended budget.
August collections are up 23.9% from 2019.
•Collections for the month set the record for the single highest August collections.
3
October 5, 2021 - Page 51 of 75
Town of Vail Revenue Update
October 5, 2021
Real Estate Transfer Tax by Year
Construction Use Tax by Year
YTD Through September
YTD Through September
$1,364,917
$3,696,017
$2,273,467
$1,696,299
$3,217,457
$0
$500,000
$1,000,000
$1,500,000
$2,000,000
$2,500,000
$3,000,000
$3,500,000
$4,000,000
2017 2018 2019 2020 2021
• This chart shows YTD collections of 1% RETT, segmented by individual home sale value.
• 2021 RETT collections through September 28 total $8,339,347 up 37.5% from the prior year.
$0
$1,000,000
$2,000,000
$3,000,000
$4,000,000
$5,000,000
$6,000,000
$7,000,000
$8,000,000
$9,000,000
2017 2018 2019 2020 2021
Sales Less Than $2.5 Million Sales $2.5 to $5.0 Million Sales $5 to $10 Million Sales Over $10 Million
$4,784,403
$5,418,248
$4,778,873
$6,064,301
$8,339,347
• Use Tax collections through September 28 total $3,217,457 compared to $1,696,299 from this time
last year. This is an increase of 89.7%.
4
October 5, 2021 - Page 52 of 75
Vail Business Review
July 2021
October 5, 2021
The Vail Business Review breaks down the four percent sales tax collected for the
month of July.
Overall, July sales tax increased 62.7% with retail increasing 31.5%, lodging increased
113.4%, food and beverage increased 67.8%, and utilities/other increased by 41.2%.
Excluding the out of town category; sales tax for the month of increased 50.8%.
Town of Vail sales tax forms, the Vail Business Review and sales tax worksheets are
available on the internet at www.vailgov.com/finance.
Please remember when reading the Vail Business Review that it is produced from sales
tax collections, as opposed to actual gross sales.
If you have any questions or comments, please feel free to call me at (970) 479-2125 or
Carlie Smith at (970) 479-2119.
Sincerely,
Alex Jakubiec
Town of Vail
Revenue Manager
5
October 5, 2021 - Page 53 of 75
July 2021
Sales Tax Collections by Business Type
Town of Vail Business Review
July Tax Collections By Year
July 2021 Sales Tax
July 2020
Retail
$1,154,750 Lodging
$1,143,779
Food &
Beverage
$921,961
Utilities &
Other
$169,625
$0
$200,000
$400,000
$600,000
$800,000
$1,000,000
$1,200,000
$1,400,000
31.5%67.8%
41.2%
RLFU
-$8,000,000
$12,000,000
$2,218,089
$2,415,190
$2,499,114
$2,083,563
$3,390,115
$0 $500,000 $1,000,000 $1,500,000 $2,000,000 $2,500,000 $3,000,000 $3,500,000
2017
2018
2019
2020
2021
113.4%
• This report represents collections of Town of Vail 4% sales tax, as opposed to actual gross sales.
•Overall, 2021 July sales tax collections were up 62.7% from the prior year and up 35.7% from July.
• July 2021 retail sales increased 31.5%, lodging increased 113.4%, food and beverage increased
67.8% and utilities and other increased 41.2%.
Retail
$878,203
Lodging
$535,886
Food &
Beverage
$549,364
Utilities &
Other
$120,110
$0
$200,000
$400,000
$600,000
$800,000
$1,000,000
$1,200,000
$1,400,000
6
October 5, 2021 - Page 54 of 75
Geographic Area Trends by Year
July Sales Tax
Sales Tax by Location
Town of Vail Business Review
July 2021 Sales Tax
July 2020July 2021
Other
Areas
16%
Lionshead
14%
Out of
Town
22%
Vail Village
48%
Other
Areas
17%
Lionshead
15%
Out of
Town
15%
Vail Village
53%
• Vail Village sales tax increased 49.1%, Lionshead increased 56.6%, Other Areas increased
51.4%, and Out of Town increased 127.1%. Excluding Out of Town collections, all areas were up
50.8%.
• Effective October 1st, 2020, the town of Vail enacted new regulations which shifted collections of
some sales tax from local vendors to their marketplace facilitators who file under the out-of-town
category.
$299,124 $397,487 $410,869
$351,269
$531,675
$430,751
$431,079 $460,715
$304,522
$476,792
$235,047 $306,414 $319,678
$324,862
$737,746
$1,253,167
$1,280,210 $1,307,852
$1,102,909
$1,643,903
$0
$200,000
$400,000
$600,000
$800,000
$1,000,000
$1,200,000
$1,400,000
$1,600,000
$1,800,000
2017 2018 2019 2020 2021
Other Areas Lionshead Out of Town Vail Village
• This chart shows July sales tax collections, by geographic area over time.
7
October 5, 2021 - Page 55 of 75
July Sales Tax
Accommodation Services Sales Tax by Year
Retail Business Sales Tax Detail
July 2021 Sales Tax
Town of Vail Business Review
Apparel
$283,797
Grocery
$206,342
Gallery
$17,539
Gifts
$8,717Jewelry
$70,068
Retail Liquor
$66,217
Retail Other
$277,496
Sporting Goods
$154,712
Online Retailers
$69,591
Retail Home
Occupation
$272
• Overall, July 2021 accommodations services were up 113.4%, short-term rentals were up 156.1% and
hotels and lodges were up 99.2%.
$620,679
$137,477
$401,694
$134,193
$800,106
$343,673
$0 $300,000 $600,000 $900,000
Hotel and Lodges
Short-Term Rentals 2021 2020 2019
8
October 5, 2021 - Page 56 of 75
Retail 217,237.52 216,076.62 0.54%
Lodging 204,767.90 74,365.26 175.35%
F & B 99,041.38 55,737.89 77.69%
Other 10,628.25 5,089.52 108.83%
Total 531,675.05 351,269.29 51.36%
Retail 109,436.91 74,532.27 46.83%
Lodging 212,175.66 147,658.46 43.69%
F & B 154,725.59 82,117.09 88.42%
Other 453.91 214.54 111.57%
Total 476,792.07 304,522.36 56.57%
Retail 274,325.00 211,209.80 29.88%
Lodging 320,309.32 4,986.53 6323.49%
F & B 1,161.64 716.41 62.15%
Other 141,949.75 107,949.40 31.50%
Total 737,745.71 324,862.14 127.10%
Retail 553,750.94 376,384.68 47.12%
Lodging 406,526.10 308,876.11 31.61%
F & B 667,032.15 410,792.18 62.38%
Other 16,593.43 6,856.08 142.03%
Total 1,643,902.62 1,102,909.05 49.05%
Retail 1,154,750.37 878,203.37 31.49%
Lodging 1,143,778.98 535,886.36 113.44%
F & B 921,960.76 549,363.57 67.82%
Other 169,625.34 120,109.54 41.23%
Total 3,390,115.45 2,083,562.84 62.71%
Retail Apparel 283,796.91 185,891.92 52.67%
Retail Food 206,341.90 185,906.28 10.99%
Retail Gallery 17,538.55 11,686.56 50.07%
Retail Gift 8,717.30 5,713.18 52.58%
Retail Home Occupation 271.87 92.15 195.03%
Retail Jewelry 70,067.62 41,040.87 70.73%
Retail Liquor 66,216.72 62,167.04 6.51%
Retail Other 277,496.20 244,372.31 13.55%
Retail Sport 154,712.36 118,140.49 30.96%
Retail Online Retailer 69,590.94 23,192.57 200.06%
Total 1,154,750.37 878,203.37 31.49%
Total ‐ All Areas
Lionshead
Out of Town
Vail Village
Retail Summary
Cascade Village / East Vail / Sandstone / West Vail
Town of Vail Business Review
July Sales Tax
2021 Collections 2020 Collections YoY % Change
9
October 5, 2021 - Page 57 of 75
VA I L TO W N C O UNC I L A G E ND A ME MO
I T E M /T O P I C: V L MD A C J uly Minutes
AT TAC H ME N TS:
Description
V L MD AC July Minutes
October 5, 2021 - Page 58 of 75
Vail Local Marketing District Advisory Council
Monthly Meeting
July 21, 2021, 8:30 am
Meeting held in-person & Zoom
NOT YET APPROVED BY VLMDAC
VLMDAC member attendees:
Esmarie Faessler (Sonnenalp), Laurie Mullen (Member at Large), Erica Cannava (Manor Vail
Lodge), Jana Morgan (Sweet Basil), Michael Holton (Vail Health), Liana Moore (Antlers), Jenn
Bruno (TOV council), Scott Gubrud (Four Seasons)
Additional attendees:
Kristin Yantis (MYPR), Meggen Kirkham (SITE Marketing), Ainslie Fortune (Cactus),
Mia Vlaar (Town of Vail), Jeremy Gross (Town of Vail), Kim Brussow (Vail Valley Partnership),
Chris Romer (Vail Valley Partnership), Kay Schneider (Vail Valley Partnership), Liz Gladitsch
(Town of Vail), Carlie Smith (Town of Vail), Mark Herron (lodging Liaison), Jeff Strahl (Cactus),
Kylie Forcinito (Cactus), Jazmin Whitlock (Cactus), Katie Kukar (VCBA), Jon Walters, Jodi
Doney (EGE), Jeremy Coleman (BAAG), Christopher Mathews (Vail Daily), Bob Brown (BAAG),
Andrew Pilecki, Abby Oliveira (Town of Vail)
Call to Order
Esmarie called meeting to order at 8:39am
Monthly Financial Report
Year to date sales tax: $1.8million up 9.6% or $190,000 from 2020 down 9.4% from 2019
2021 Third Supplemental Request
Adjusted revenue forecast of $3.3 million adds $800,000 to the VLMD fund balance
The projected Fund balance at the end of 2021 is $1.7million, 46% of annual “normal” revenues
Additional fund balance from adjusted forecast - $800,000
Total 2021 Third Supplemental Request - $250,000
Additional Asset Capture - $100,000
Destination Management Plan - $150,000
Motion to approve by Erica/ second by Jenn/ unanimous
Approval of June 16, 2021 Minutes
Motion to approve by Jenn/second by Scott/ unanimous
2022 Campaign Production Updates Cactus
Life is but a dream - Director Recommendation
Story Board
Final Two Directors- Brent Bonacorso & Karina Taira, will move forward with Brent
October 5, 2021 - Page 59 of 75
Campaign Guidelines - Tier one, two and three
Director recommendation approval and approval of Supplemental request – 7/21
Award and begin pre-production – 7/22- mid-August
Present Supplemental request to VLMD - 8/3
Schedule shoot for Tier 1 and Tier 2- mid/late August/September
Post Production- TBD
Editing- TBD
2022 Asset Acquisition Cactus & SITE
2022 Strategic Planning Updates:
2022 Proposed Marketing Goals
Build the relationship: Capturing Data and Engagement & Loyalty
Brand Stewardship
Optimizing Visitation
Destination Management Leadership
Partner Operations
Discussion ensued on how these would be “measurable”
2022 Planning Timeline
August 5th Partner meeting
August 18th VLMDAC Board Meeting – present draft budget to board for review
September 15th VLMDAC Board Meeting– present final budget to board for review/approval
October 19th Town Council VLMD Meeting
2021 Digital Media & Website Updates Cactus
RODAS- For every $1 we spend in digital media we generate $22.94 which is down slightly from
last month
June Booking Trends- June trip planning is 48 days from search to arrival, Families made up
59%
2021 Database & CRM Updates Bob Brown, BAAG
Discussed current data capture, quality and engagement
Growth of email database
Acquired Emails - about 62,000, Valid 55,000, Deliverable 48,000, Opened 10,500, Clicked
2,200
Group Sales Update Kim Brussow, VVP
Year over year 2019/2020/2021
Total lead and new lead generation is up from 2019
Groups on the books 2021- Colorado is has always been the highest but we are seeing more
from the West
Groups booked for 2022- Colorado is still the strongest then the Midwest
Trends- smaller groups, travel is coming back faster than expected, Hotel-gas-airfare and car
rentals are escalating
October 5, 2021 - Page 60 of 75
Town of Vail Updates Mia
Survey regarding lodging tax and housing is out in the public, we have 550 responses.
Transit meeting- improving transit on a county wide basis
Town council approved Powabunga (Dec 9-12) monies and Snow Days monies
September- Gourmet on Gore, Vail Jazz Fest, Duck race, Octoberfest, Vail Automotive Classic,
Taste of Vail, Outlier and Van Show
Other Business-
Bravo invited VLMDAC to Sunday’s concert, you can ask for two tickets
Motion to adjourn by Erica / second by Jana / unanimous 11:10am
Upcoming Meetings:
VLMDAC Monthly Meeting Wednesday, August 18, 2021
Grand View Room/Virtual Zoom Meeting
October 5, 2021 - Page 61 of 75
VA I L TO W N C O UNC I L A G E ND A ME MO
I T E M /T O P I C: V L MD A C August Minutes
AT TAC H ME N TS:
Description
V L MD AC minutes August 18, 2021
V L MD AC minutes August 30 2021
October 5, 2021 - Page 62 of 75
Vail Local Marketing District Advisory Council
Monthly Meeting
August 18, 2021, 8:30 am
Meeting held in-person & Zoom
VLMDAC member attendees:
Esmarie Faessler (Sonnenalp), Laurie Mullen (Member at Large), Erica Cannava (Manor Vail
Lodge), Jana Morgan (Sweet Basil), Michael Holton (Vail Health), Liana Moore (Antlers), Jenn
Bruno (TOV council), Scott Gubrud (Four Seasons), Kam Bozich (Slifer Smith & Frampton)
Additional attendees:
Kristin Yantis (MYPR), Meggen Kirkham (SITE Marketing), Ainslie Fortune (Cactus),
Mia Vlaar (Town of Vail), Jeremy Gross (Town of Vail), Kim Brussow (Vail Valley Partnership),
Chris Romer (Vail Valley Partnership), Kay Schneider (Vail Valley Partnership),Liz Gladitsch
(Town of Vail), Carlie Smith (Town of Vail), Mark Herron (lodging Liaison), Kylie
Forcinito(Cactus),Jazmin Whitlock, Jodi Doney, Jeremy Coleman, Bob Brown (BAAG),Jennifer
Viditz-Ward (Vail Resorts), John Plack (Vail Resorts), Lauren Scutt (Cactus)
Call to Order
Laurie called meeting to order at 8:33am
Monthly Financial Report
Good News- June lodging $259,000
Year to Date is just below $3,000,000
Expenses 1.2million or 29% of amended budget
Supplemental Budget Request Update-
2021 Approved Third Supplemental - $250,000
Additional Asset Capture: $100,000
Destination Management Plan $150,000
2021 Amended Budget uses $503K of reserves
2021 Projected Ending Fund Balance $1,575,789 (42% of annual revenues)
Approval of July 21, 2021 Minutes
Motion to approve by Erica /second by Jenn / unanimous
October 5, 2021 - Page 63 of 75
2022
-Campaign Production & Asset Acquisition Updates Cactus
“Life is but a dream”
Tier 1- Drone Capture- Thursday 8/19 & Friday 8/20
- Capture drone footage of the areas surrounding Vail Village and Lionshead, as well as iconic
spaces in both Villages. This footage will serve as the backdrop for most of our spot.
- Shoot Day 1 (Vail)- Tuesday 8/24
- Capture the talent practically throughout Vail
- Shoot Day 2 (Denver)- Thursday 8/26
- Capture our talent on green screen in Denver, which will be superimposed with the drone
footage in the edit.
Tier 2- Casting outlined and approved, will take place August 20th
- Location scouting and finalizing wardrobe -August 27th
- Pre-production August 31st
- Shooting September 1st & 2nd
- Post-Production & Editing- TBD
-Strategic Plan & Budget
2022 Business Goals
- Drive business revenue growth in Vail as measured through lodging and sales tax, doing so
through increased customer loyalty and driving visitation
2022 Marketing Goals
- Build the relationship, Brand Stewardship, Optimize Visitation, Destination Management
Leadership, Partner Operations
See presentation for more details
2022 Planning Timeline
- August 18-September 14: Updates to approach and noteworthy budget shifts based on
approval of 2022 budget
- September 15 VLMDAC Board Meeting: Present 2022 Operating Plan after feedback from
August meeting for board review and approval
- September 21 Town Council VLMD Meeting: Present budget to Town Council (VLMD) for
review and approval
2022 proposed budget- Annual Marketing budget $3,555,000
New one-time Initiatives $460,000
Destination Stewardship plan $185,000
Total VLMD budget for 2022 $4,200,000
The proposed budget will use $649,000 of the fund balance. The 2022 projected ending fund
balance is $926,786, 25% of annual revenues.
Motion to approve by Jana /second by Scott /unanimous
Special meeting Monday the 30th 9:00am (operating plan 1 hour- executive session 1 hour)
TBD location
-Destination Stewardship Plan Updates
To encourage engagement with and education about Vail’s DSP plan, we are developing a quiz
to live on DiscoverVail that tests consumers on how much they know about being respectful,
eco-conscious tourists
October 5, 2021 - Page 64 of 75
We will also be leveraging the stewardship quiz as an opportunity to test which offers are most
compelling in prompting guests to provide their email address via an AB test.
A- Enter email to be entered for a trip giveaway
B- Enter email for a coupon to pick up a Vail water bottle at a Welcome center
In resort Collateral, Enhancements and Public Relations
Vail Sustainability Quiz and media will be up and running by mid-September
CRM Updates
See Presentation for more details-
CRM Content Calendar
CRM Segmentation plan
CRM Results
Email Performance Info for April, May, June, July
August and September Outline
2021 Public Relations Update
Media are traveling!
Individual trips- hesitancy for group travel
Several traveling internationally
There is concern over the Delta variant and they want to know how destinations are handling
things
What are they looking for:
New, unique, different, one-of-a-kind destinations
New ways people are traveling, post-COVID ways that destinations are catering to visitors
Comp Set observations- compared Aspen, Breckenridge to Vail
Shared Media coverage in- US News, New York Times
Town of Vail Updates
Jeremy- events may be changing due to the Delta variant
Other Business-
Motion to adjourn by Jenn/ second by Scott/ unanimous 10:43am
Upcoming Meetings:
VLMDAC Monthly Meeting Wednesday, September 15, 2021
Vail Council Chambers
/Virtual Via Zoom
October 5, 2021 - Page 65 of 75
Vail Local Marketing District Advisory Council
Special Meeting
August 30, 2021, 9:00 am
Town Council Chambers & Zoom
VLMDAC member attendees:
Esmarie Faessler (Sonnenalp), Laurie Mullen (Member at Large), Erica Cannava (Manor Vail
Lodge), Jana Morgan (Sweet Basil), Liana Moore (Antlers), Jenn Bruno (TOV council), Scott
Gubrud (Four Seasons), Kam Bozich (Slifer Smith and Frampton)
Additional attendees:
Kristin Yantis (MYPR), Meggen Kirkham (SITE Marketing), Ainslie Fortune (Cactus),
Mia Vlaar (Town of Vail), Jeremy Gross (Town of Vail), Liz Gladitsch (Town of Vail), Carlie Smith
(Town of Vail), Mark Herron (lodging Liaison), Lauren Scutt (Cactus)
Call to Order
Esmarie called meeting to order
2022 Strategic Plan & Budget
2022 proposed budget
2022 Revenue Projection $ 3,555,000
Annual Marketing budget $ 3,555,000
Initiatives Using Reserves $ 504,240
Contingency-Destination Stewardship Plan $ 100,000
Contingency $ 130,760
Total VLMD budget for 2022 $4,200,000
Decrease in Fund Balance $649,000
The proposed budget will use $649,000 of the fund balance. The 2022 projected ending fund
balance is $926,786, 25% of annual revenues.
Operating plan-
2022 $3,555,000 which is down 4% from 2019 and up from 2021 amended budget
2019 and 2020 VLMD put reserves in and they are being used in 2021 and 2022
Annual expenditures budget is $4,200,000 the highest the VLMD has ever had. That is up 7.6%
from 2021 and up 15.6% from 2019 (uses reserves of $649,000)
End the fund balance at $926,000 25% of annual revenues and within council’s directive
Discussion ensued over Historic Budget Breakout by Category – see presentation for more info
Traditional vs. Digital- Looks like we are cutting back a lot on traditional, can we look at that
We are spending less in both (traditional we have $288,500 and Digital we have $740,000)
Traditional is ONLY television
International, Groups stay the same. Public relations has shifted because of the new campaign
October 5, 2021 - Page 66 of 75
Maybe we need to focus on how are the guests booking? We don’t know.
Historic Budget break out has a lot of detail, suggestion was take out the % of budget for council
presentation.
Discussion about the Loyalty Program- the desired behaviors and benefits
A/B/C Reward test
In Market Redemption
Engage and Earn
Sustainability Rewards
Important point to emphasize is 2022 is not about program structure it’s about testing behaviors
and benefits, then we will have the building blocks to create a program in 2023
Is the council comfortable with the $4.2 in operating budget? You voted on the $4.2m at the
August meeting, you are voting on the break-out with the small changes that need to be made.
Make the changes and email this out to the board to vote before the September meeting.
Other Business
Adjournment
Motion to adjourn by Jenn / second by Scott / unanimous
VLMDAC Executive Session pursuant to: 1( C.R.S. 24-6-402(4) (e) -to determine positions,
develop a strategy and instruct negotiators, Re: 2022 VLMD Budget
Upcoming Meetings:
VLMDAC Monthly Meeting Wednesday, September 15, 2021
Vail Town Council Chambers
/Virtual Via Zoom
VLMD Operating Plan & Budget Presentation, September 21, 2021
Town Council Chambers
October 5, 2021 - Page 67 of 75
VA I L TO W N C O UNC I L A G E ND A ME MO
I T E M /T O P I C: C S E Meeting Minutes from September 2021
AT TAC H ME N TS:
Description
C S E Meeting Minutes from September 2021
October 5, 2021 - Page 68 of 75
COMMISSION ON SPECIAL EVENTS MEETING
In Person Meeting at Town Council Chambers with Virtual via zoom.
https://us02web.zoom.us/webinar/register/WN_MmqB4tnTQpekr7fUWJGk_A
Wednesday, September 1, 2021 @ 8:30a.m.-10:30a.m.
MINUTES:
Meeting materials can be accessed at the following link.
https://vailgovrecords.com/WebLink/Browse.aspx?id=703708&dbid=0&repo=TownofVailLaserfic
he
Roll Call CSE:
Staff: Mia Vlaar, Jeremy Gross, Liz Gladitsch, Abby Oliveira
Attendees: Marco Valenti, Kim Newbury Rediker, Alison Wadey, Samantha Biszantz, Nick
Conover, Jill Lau & Douglas Smith via Zoom
1. 8:30 a.m.: Staff Update (5 minutes)
a. Budget Update
2. 8:35 a.m.: Event Recap (70 Minutes)
a. King of the Mountain – Tom Davenport
• Weekend had no weather issues, great excitement to be out playing
• 60-80% playing, able to keep players playing rather than congregating
• Following week is Volleyball week in Denver and did not have issues with
COVID cases
• Overstaffed this year due to Covid concerns, but look to trim this area for
future budgets
• Did not spend money on Marketing this year as did not anticipate
happening, mainly used e-mail database, did not do posters or other
marketing from previous years. Still filled available spots for registration.
• Motion to release final funding.
1. Lau/Conover/Unanimous
b. Vail Lacrosse Shootout – Jim Soran
• Slow to begin due to COVID considerations, but became very popular
due to pent up demand
• Change in program, did not print this year. Ran digital program.
• Next year international teams utilize the tournament as a lead up to an
international tournament
• Did you ask participants to notify of COVID cases – they followed up with
several teams and did not have any instances of COVID
• Engage with Steadman on any type of sponsorship – They have not, but
are interested in future years
• Motion to release final funding.
1. Rediker/Valenti/ /Unanimous
c. GoPro Mountain Games – Sarah Franke, Peggy Wolfe
• Event received strong support from existing sponsors, even those who
were not able to be onsite due to company travel restrictions.
• First large scale public event of the summer tested some of the covid
protocols and reopening plans.
October 5, 2021 - Page 69 of 75
• The plan shifted from a non spectator event to include spectators a few
weeks prior to the start based on covid restrictions lifting. Spectator
viewing venues were added in VV and LH.
• Smith: Report said 43% of attendees were new. How did you come to
that number. Dressman: That number is pretty consistent y.o.y. We have
a lot of visitors that don’t visit vail other times of the year.
• Motion to release final funding.
1. Valenti/Rediker/Unanimous
d. Vail Craft Beer Classic – Kristen Slater/Ryan
• Double ticket sales revenue compared to the last 3 years
• Added tickets to Saturday events
• NPS- Highest ever
• Liked session style vent with smaller crowds and more individual
attention
• 2022- would like to move to bigger venue, may be outgrowing current
options plus adding events like Mountain Top Tasting, similar to pre-covid
events
• Want to grow to 1200 people at once, similar to Meadow Dr and Vail
Village
• Athletic field was great for Wine, but harder as run into sporting events
• It would depend on the venue if they would continue to do the session
option as what makes sense in budget and for logistics, guests enjoyed
very much, but want to also grow the event.
• Funding comes up next month, so looking to Vail Craft Beer to provide
the best recommendations as to what works for the event
• Motion to release final funding.
1. Conover/valenti/Unanimous
e. Vail Wine Classic – Kristen Slater
• 2nd Year for this, and added 10 additional events outside the tastings
• 3x growth from first year
• Guests stayed longer, spent more and came specifically to Vail for this
• Athletic Field/Soccer fields worked great, would love to stay there again
• Would like more local partners (restaurants/dining scene) for future
events
• Will recalculate the NPS as the NPS 86 looks incorrect
• Food on P&L increased due to restaurants inability to participate as much
as previous years, event felt the food component was important & they
supplemented as it was it was important
1. Have as a sampling
• Rediker- Logo was very unique & enjoyed the bus as the only option to
arrive/depart from a safety perspective
• Wadey- on Saturday all the clean wine glasses left were from
Breckenridge Wine Classic. With the other spirits there, it could be an
opportunity to rebrand or note for marketing purposes to distinguish from
other Vail wine events that are only wine
• Motion to release final funding.
1. Rediker/valenti/Unanimous
f. Vail Lacrosse Tournament – Mark Foster
• Great return on social media posts
October 5, 2021 - Page 70 of 75
• Did not use Vail Mtn School, but still hosted more in Town of Vail
• Some major clubs from East Coast decided to stick closer to home and
drivable options
• With extended HS season, impacted ability to get some of those teams to
the tournament
• Motion to release final funding.
1. Rediker/valenti/Unanimous
g. Vail Arts Festival – Laurie Asmussen
• Started planning period in March, which resulted in 30 artists rather than
the typical 50 artists
• Worked to create more spaced, safe options
• Eliminated children’s craft area, did take home projects instead
• More locals present, timing was a little earlier and gondola open was key
to drive attendees
• Quite a few declines to participate due to COVID concerns was a
challenge, but still had quality
• Add more music and reason for guests to stay/linger in Lionshead. Add
an additional element & work with Arrabelle
• Feedback, load in/out presented several difficulties, but continue to work
with VR/artists to understand the way to do it
• Motion to release final funding.
1. Conover/Lau/Unanimous
3. 9:45 a.m.: 60 Day Event Previews/event updates (20 Minutes)
a. Night of Heroes – Alan Himelfarb
• Last year joined with rotary clubs to combine the events
• At Donovan Pavilion and working to finalize date in early November
• Expect 250 attendees
• Will record event, take stories & compile into 60-minute presentation to be
broadcast in December
• Name change to A Night of Excellence
• Do have a plan if COVID restrictions dictate as reduction in attendees
• Motion to release initial funding.
1. Rediker/Valenti/Unanimous
b. Vail Beaver Creek Restaurant Week- Denise Cheng
• Start advertising on 9/13 to Front Range
• There is a tequila tasting, but don’t have a lot of activations like years past
• Extend deadline to 9/8 to send in specials from restaurants
• Park Hyatt/Antlers for lodging packages. Currently accepting all specials
to advertise complimentary rather than a fee for years past
• Suggest adding hours of operations for restaurants to help with clarity
• OpenTable agreed to sponsor again and will be doing a blast to their
subscribers
• Motion to release initial funding.
1. Rediker/Valenti/Unanimous
c. Vail Valley Works – Anna Robinson
• Funding allocation has been made outside CSE and now moved into
CSE, it has been clarified
October 5, 2021 - Page 71 of 75
• Focus on professional development on current workforce focusing on
leadership trainings/courses
• $12,000 funding allocated
• Board-Focus Service Course
1. Training for anyone serving on a board
2. Full day training on 10/6
• Taking the Lead - Course
1. Support management/leadership for business and how to do it
2. 10/13 & 1027
• Motion to release initial funding
1. Valenti/Rediker/Unanimous
d. Taste of Vail Update – Angela Muller
• 2021 changed to September
• Still bringing in 30 iconic name wineries which fit the demographic
• How to adapt for the restaurants to reduce stress, have cut back events.
1. Kept Lamb tasting with music etc.
a. 18 restaurants /35 for wine tastings
b. Added Harvest Dinner 230 tickets with tented as backup
(do 120 for Farmers Market)
2. Keeping seminars, but cautiously moving forward with COVID
concerns
a. Sparkling Wine- Matsuhisa
b. Rose/Grand was cancelled
c. Yoga/Hike (laCroix non-alcoholic) and end beverage at
Express Lift
• March 30 – April 2022 dates set currently
• Rediker- support full funding, hand out card/information to help with
understanding COVID cases resulting from event
• Funded $50,000 in 2021 Spring
1. Recommend any overage to a fund/scholarship to restaurant
workers?
2. Working with Habitat/liquor stores for a percentage to fund?
• Motion to release funding
1. Rediker/Lau/Unanimous
4. 10:05 a.m.: CSE RFP Review (10 Minutes)
a. Ready to publish after next week’s council, 9/7
b. Mia: 3 Points
• Scott introduced moving into a traditional sponsorship model rather than a
funding model. Getting actual/measurable value out of the money being
provided
• VLMD has created a new, separate database, and special events provide
more data for this
• Destination Stewardship Plan: looking to push the demand/market to
where we need it rather than pushing to overcrowd when it’s not needed.
1. Goal is for VLMD to provide recommendation to CSE on need
periods and help provide a cohesive plan
October 5, 2021 - Page 72 of 75
c. Would like to continue to shore up the funding request to CSE to make a
recommendation to Town Council. Request CSE members listen to Council for
this conversation
d. Sam- extremely exciting, recommend asking about the schedule of the actual
event, and goal/timing of the event (in-kind staffing) (daily operations of staff are
cleaning up after events, so working through understanding this balance)
• Verbiage that the change is happening to Event Producers
e. Kim – suggest a joint VLMD/CSE meeting to get together
5. 10:15 a.m.: Meeting Reports (15 Minutes)
a. Motion to approve minutes from August meeting.
• Rediker/Lau/Unanimous
b. Council Update
c. VEAC Update
• Talking about loading/delivery. Vail Social is 9/20
d. VLMDAC Update: See council updates
e. Upcoming Events - See discovervail.com/events
f. 2022 RFP Funding Timeline
• Published after September 7th CSE meeting.
• Will communicate this month with event producers that the RFP is coming
• Regular CSE meeting on October 7. Funding presentations on October
20 and voting on 27th.
6. 10:30 a.m.: New Business (5 minutes)
a. Adjournment @ 10:35 a.m.
October 5, 2021 - Page 73 of 75
VA I L TO W N C O UNC I L A G E ND A ME MO
I T E M /T O P I C: Executive Session, pursuant to: 1) C.R.S. §24-6-402(4)(b)(e) - to receive legal
advice on specific legal questions; and to determine positions, develop a negotiating strategy and
instruct negotiators, regarding a) F irst Amendment to Solaris Development Agreement, between
the Town and Crossroads E ast One, L L C, dated September 1, 2020; and b) Residences at Main
Vail Development Agreement between the Town of Vail and Triumph Development; 2) C.R.S . §24-
6-402(4)(f) - to discuss personnel matters, Regarding: Town Manager annual review process.
P RE S E NT E R(S ): Matt Mire, Town Attorney
October 5, 2021 - Page 74 of 75
VA I L TO W N C O UNC I L A G E ND A ME MO
I T E M /T O P I C: Recess 5:00 p.m. (estimate)
October 5, 2021 - Page 75 of 75