HomeMy WebLinkAbout2021-07-12 PECPLANNING AND ENVIRONMENTAL COMMISSION
TOWN Of VA10 WORK SESSION
July 12, 2021, 1:00 PM
Town Council Chambers and Virtual on Zoom
75 S. Frontage Road - Vail, Colorado, 81657
I tems
UPDATE 20 min.
An update to the Planning and Environmental Commission regarding the design of Lot
#10 following completion of the Vail Health east and west wing projects as required per
a condition of approval of PEC 15-0002, Amended Conditional Use Permit for Vail
Health.
Applicant.Vail Health, represented by Braun Associates
Planner: Jonathan Spence
Planner Spence provided an introduction to Lot #10 history and the purpose
of the agenda item.
Tom Braun, representing Vail Health spoke to Lot #10 and its final
disposition.
Chairman Kurz inquired about access.
No additional questions or comments and no action required.
WORKSESSION 60 min.
A worksession with the Environmental Sustainability Department to discuss ongoing
programs and initiatives.
Applicant:
Planner:
A worksession with the Environmental Sustainability Department to discuss
ongoing programs and initiatives.
Planner Spence introduced the Town's Environmental team.
Pete Wadden introduced himself, Beth Markham, and Kristen Bertuglia.
Pete asked the commission if there were any roles they would like the
environmental team to take on for the review of PEC items generally. He then
began to describe the current Environmental team projects.
Beth Markham began to speak to progress on a plan to address and divert
construction waste materials from landfills to recycling. The Town also
adopted the Eagle County 2020 Climate Action Plan. This plan also
encouraged construction waste diversion with a goal of 100% diversion of
recoverable waste.
Commissioner Gillette: What exactly is `recoverable' construction waste.
Markham: Listed a number of materials including lumber, rebar, steel,
cardboard, and other general recyclable materials. Would like to initially
explore a voluntary diversion program that will help guide contractors to
solutions to challenges for waste diversion.
Commissioner Kjesbo: Stated that he had previously met with Kristen. Asked
about what to do with asphalt.
Markham: Currently there is not a location in the county for asphalt diversion.
Gillette: The biggest ongoing issue is getting multiple waste dumpsters on site.
It is often difficult to just get one dumpster on site. He expressed doubt about
getting to 100% diversion, but that he felt there would definitely be
opportunities. Encouraged working with public works and code enforcement
to allow for an extra dumpster on the street.
Kjesbo: Also mentioned that having to pay extra to use Town roads for an
additional dumpster will be counterproductive. There needs to be some
cooperation with the Town. Also asked to bring CJ with the building
department into the conversation so that this idea can be brought up at the
next Construction Board of Appeals meeting. Specifically pointed out tear-
downs on low density lots as more likely to be able to do this.
Markham mentioned that there could potentially be a size threshold for
triggering a future diversion measure.
Commissioner Phillips: Has there been any conversation for a construction
use tax rebate for the material diverted? Also mentioned having some
discount for use of Town of Vail property for an extra dumpster.
Markham: Began speaking about the next project. Gave an overview of the
electric bikeshare program. Have been working with the County for a
potential regional bikeshare program. Environmental has also been working
on an electric bike program for essential workers. This is modeled after a
similar program in Denver that provides e-bikes to essential workers below a
certain income threshold. Would start with an application process that selects
7 recipients.
Commissioner Perez: Are these bikes being loaned or given?
Markham: They would be given to qualified recipients. These bikes cost
about $2k each.
Gillette: Why not loan these bikes instead of giving them?
Markham: We could implement a threshold of use that would require these
bikes to be used a certain amount or else given back to the Town for
redistribution.
Gillette: Is there any thought for a Town of Vail managed rideshare program
with electric cars?
Markham: This is definitely something to look into. Before the pandemic they
were looking at a rideshare app for regional workers. From a County held
survey on alternative transportation options, a-bikes were identified as the
most likely option to get people to use an alternative transportation option
twice a week. This is why the Environmental team has been focusing on an
e-bike program.
Phillips: Mentioned that for a carshare program it would be helpful for the
Town to designate carshare parking spots at various, likely employee
housing, locations throughout the town.
Wadden began to talk about the Gore Valley Trail interpretive installation. He
talked about the progress made so far in selecting a final design and location.
Next, Wadden talked about the Distelhorst streambank stabilization. Similar to
previous streambank restoration projects.
Chairman Kurz: Asked if this could set any kind of precedent?
Wadden: Stated that it could act as an inspiration for other private owners
along the streambank.
Wadden next talked about a stream setback ordinance. This alters how the
stream setback is calculated. It also created a 10ft no-mow zone next to the
streambank. The stream setback calculation change will be easier to estimate
from a homeowner because the new setback would start from the edge of a
stream rather than the center. This method is also considered more equitable
overall as properties near wide sections of Gore Creek essentially have no
setback, whereas properties near narrower sections of the Creek have a
much larger apparent setback currently. Wadden stated he could come back
to the board with visual examples.
Gillette: Asked if there was going to be an analysis of existing properties
effected by this change.
Wadden stated that this was being looked into.
Gillette: Is it possible to do some kind of riparian gardening that would
achieve the same effect of streambank riparian restoration without letting
these sections go completely unmaintained?
Wadden stated that this may be possible. Also spoke to some considerations
that would have to be made for this no-mow zone such as defensible space
for structures already very close to the streambank.
Kurz and Wadded briefly discussed some town stream restoration projects.
Wadden next spoke to a request from the Town Manager to explore outdoor
water use efficiency. 80% of outdoor water use does not make its way back
to the stream. Still in a very early research phase but could be coming down
the pipeline in the future.
Markham: Next spoke to the rezoning for open space initiative. There are a
couple of properties that are being donated to the Town that will need to be
rezoned to Natural Area Preservation and classified as Designated Open
S pace.
Markham: Next talked about a biodiversity study. This would take inventory of
species populations and then outline policy direction.
Bertuglia: The open lands board has already approved this study.
Gillette: Asked if this would be private and public property in this study
Bertuglia: Stated that this survey will likely include the entirety of the Gore
Creek Watershed.
Wadden: Talked next about the nature center yurt conditional use permit
(CUP). The original nature center was deemed unsafe and so a CUP was
granted for a temporary yurt. The nature center renovation has not been
decided on, so an extension of the yurt's CUP is needed.
Wadden next spoke to an idea of using biodegradable erosion control
materials. Stated that if the Town started using these products on their
projects, it may help encourage vendors of these products for private users.
Wadden next talked about the draining of pools and hot tubs in the town.
Eagle river water sanitation district directs people to neutralize pool chemicals
in the water and then call the agency prior to dumping the treated water into
the sewer system. If this is not feasible, then dumping the water onto land
some distance from the creek is recommended. Unfortunately, many of these
pools are very near the creek and dumped on the spot, so now Environmental
is exploring the idea of requiring a sewer tie in for new pools and hot tubs.
Gillette felt this would be relatively easy for new construction.
Kjesbo also mentioned that educating applicants about the ability to put in a
sanitary drain.
Gillette also pointed out that every new construction should have a cleanout
on the outside of the house that should be used by pool maintenance
companies.
Commissioner Pratt asked about the next update for Gore Creek health.
Wadden: Getting numbers back on macroinvertebrates is time consuming by
its nature. The last update was presented to the Town Council in January
2021 regarding 2019 numbers. These numbers showed substantial
improvements from previous years. Would like to bring an update to the PEC
as well.
Markham: The next item involved possible action items for reducing
greenhouse gas emissions. She discussed some above building code
regulations that would work towards this goal. Stated that Vail has also been
approached by SolSmart that works with towns to reduce barriers to solar
installation in residential and commercial projects. Vail is already very close
to achieving Bronze SolSmart designation. Some extra steps could be taken
as well to reach Silver or Gold. The town has also been asked to join the EV
City initiative. This is an initiative to convert fleet vehicles from internal
combustion to electric vehicles.
Kurz asked if there are federal funds for these programs.
Markham: There are none today, but the current administration is likely to
approve additional funding for sustainable building kinds of initiatives.
Markham then clarified that there are federal stimulus funds available to assist
with procurement of electric buses and a few other mobility programs.
Kurz encouraged having plans for initiatives ready so that we can make use
of funds when they become available.
Kjesbo: Is it in the Town's budget to add more charging stations?
Markham: Most, if not all, the stations we currently have were installed using
grant or settlement funds.
Kjesbo stated that the Town ultimately needs more stations for electric
vehicles, especially if we are going to push for more electric vehicles.
Gillette had a discussion with Kjesbo and Markham regarding the difference
between various stations and any penalties for using the station parking spots
when someone doesn't need a charge.
Kurz thanked Beth and Pete and appreciated some of the expertise of the
PEC members.
Gillette spoke to memorializing an update process for Environmental and
PEC.
PEC members spoke to individual items of interest including electric vehicle
sharing programs, storm water management, and involvement in
environmental outreach.
Philips asked for clarification regarding responsibilities for stormwater
discharge (state vs. district vs. town).
Wadden provided clarification and spoke to responsibilities and educational
efforts.
Seibert recommends a change to the PEC web page to speak more broadly
of the responsibilities.
The applications and information about the proposals are available for public inspection during regular office hours at the
Town of Vail Community Development Department, 75 South Frontage Road. The public is invited to attend the project
orientation and the site visits that precede the public hearing in the Town of Vail Community Development Department.
Times and order of items are approximate, subject to change, and cannot be relied upon to determine at what time the
Planning and Environmental Commission will consider an item. Please call (970) 479-2138 for additional information.
Please call 711 for sign language interpretation 48 hour prior to meeting time.
Community Development Department
TOWN OF DO
VAIL TOWN PLANNING AND ENVIRONMENTAL AGENDA MEMO
MEETING DATE: July 12, 2021
ITEM/TOPIC:
UPDATE
An update to the Planning and Environmental Commission regarding the design of Lot #10 following completion of the Vail Health east
and west wing projects as required per a condition of approval of PEC 15-0002, Amended Conditional Use Permit for Vail Health.
ATTACHM ENTS:
File Name Description
CUP Condition Uodate.odf PEC15-0002 Conditions Update
AoWPBuN
ASSOCIATES, INC.
LAND PLANNING & COMMUNITY DEVELOPMENT
MEMORANDUM
To: Jonathan Spence
From: Tom Braun
CC: Chris Knight, Craig Cohen, Steve Sego
Date: July 8, 2021
RE: Lot 10/Update to PEC
A condition of approval from the 2015 Conditional Use Permit (CUP) for the West Wing
included:
2. Due to the uncertainly of the potential Evergreen Lodge land exchange and the future of Lot
10 and how these factors could influence final decisions on the design of the VVMC parking
lot, VVMC shall return to the PEC prior to construction ofparking lot improvements
reflected in this CUP application. The purpose of this review will be to present any changes
to parking lot design and/or additional information regarding such improvements that may
include but not be limited to:
• Defining an access easement over VVMC property for access to Town of Vail parking
spaces,
• Evaluation of appropriate setbacks between the VVMC's westerly property line and west
edge ofparking lot with regard to requirements for screening, stream health, and snow
storage, and
• Town Council's formal approval of changes to Lot 10.
This memo is to provide background information on a PEC update regarding Lot 10.
At the time of project approval Vail Health and the Evergreen Lodge were in the process of a
land exchange (Vail Health to acquire Evergreen land along the South Frontage Road and the
Evergreen to acquire a portion of Vail Health's west parking lot), as such there was some
uncertainty as to the future of the West Lot. This CUP condition was put in place due to
potential for significant changes to the design and use of the west lot.
During the course of the hospital's redevelopment, the Town allowed Vail Health to use Lot 10
for construction staging. Vail Health's is obligated to return Lot 10 with a lot that includes at
least 17 parking spaces. On the following page is the West Wing site plan that was approved in
2015 and the latest proposed plan for Lot 10.
The most significant change in these plans is that access to Lot 10 is now provided via Vail
Health's access road from West Meadow Drive. This change to access has allowed for a more
efficient parking lot design.
Opal Building • 225 Main Street • Suite G-002 • Edwards, Colorado • 81632
970-926-7575 • 970-926-7576 fax • www.braunassociates.com
2015 CUP Approval
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2021 Proposed design ofLot 10
TOWN OF DO
VAIL TOWN PLANNING AND ENVIRONMENTAL AGENDA MEMO
MEETING DATE: July 12, 2021
ITEM/TOPIC:
WORKSESSION
A worksession with the Environmental Sustainability Department to discuss ongoing programs and initiatives.
ATTACHM ENTS:
File Name Description
PEC - Environmental Role Memorandum 071221.odf Environmental Memo
TOWN OF VAIL�
Memorandum
To: Planning and Environmental Commission
From: Departments of Environmental Sustainability and Community Development
Date: July 12, 2021
Subject: Environmental Roles and Responsibilities
PURPOSE
The purpose of this work session is to provide a discussion with the Planning and
Environmental Commission following the joint meeting between the Vail Town Council and the
PEC on May 18, 2021, with a focus on the environmental roles and responsibilities of the
Commission.
II. BACKGROUND
At the joint meeting of the PEC and the Vail Town Council, the group discussed the following
role and function of the PEC as it pertains to environmental issues, with a desire to re-engage a
focus on environmental programs and a review of areas of the Town Code in which the
environmental review criteria could be more prescriptive.
Role and Function of the PEC in the Town of Vail
Title 3 Boards & Commissions, Chapter 2 Planning and Environmental Commission, Section 3-
2-6, Function, Vail Town Code)
The planning and environmental commission shall have the following function and duties:
A. To make and adopt a master plan, for approval by the town council, for the physical
development of the town, including any areas outside its boundaries, subject to the
approval of the legislative or governing body having jurisdiction thereof, which in the
commission's judgment bear relation to the planning of the town. The plan, with the
accompanying maps, plats, charts, and descriptive matter, shall show the commission's
recommendations for the development of the subject territory.
B. To review and recommend to the town council a zoning ordinance with appropriate
regulations, which may be specifically provided or required by ordinance of the town.
C. To review and recommend to the town council subdivision regulations as may be
provided or required by ordinance of the town.
D. To review and approve environmental impact reports and mitigation measures as
they relate to the zoning ordinance, codified in title 12 of this code.
E. To review and comment on programs, studies of environmental issues for the town
and the Gore Valley.
F. To conduct research and appropriate studies of environmental issues for the town
and the Gore Valley.
G. To make recommendations to the town council for the control of pollution and the
protection of the environment.
H. When data is obtained indicating that state air and water pollution standards have
been violated, to advise the council of the necessary and appropriate action.
1. To be concerned and involved with environmental issues for the entire Gore Valley
and to take the initiative to organize and coordinate environmental studies and measures
necessary to protect the residents of Gore Valley and Eagle County.
J. To consider any other matters pertaining to the commission as provided by law,
resolution, or ordinance, and to act in an advisory capacity to the town council when so
requested, and to perform all other powers and duties authorized and required by
ordinance or state law.
III. Discussion
In order to better facilitate the Commissioners' involvement in environmental review, programs,
and projects, staff requests the PEC brainstorm and provide feedback via an open dialogue as
to ways in which staff could improve the process of review, specific code or criteria that may
need to be updated or otherwise clarified, or topics of interest to the PEC.
IV. Upcoming Projects
Over the past 13 years of the environmental sustainability program the PEC has an integral role
in driving forward programs, projects and ordinances including but not limited to building codes,
waste diversion, climate and several master plans including the Environmental Sustainability
Strategic Plan, the Comprehensive Open Lands Plan, the Gore Creek Strategic Plan, the Gore
Creek Interpretive Master Plan, and others. In the near term, the following programs and
projects will be topics of discussion, and or review for the PEC.
1. Construction and Demolition Waste - The Town of Vail Environmental Sustainability
Strategic Plan established a 25% reduction in all landfill contributions by 2020. In 2020,
the town achieved a 29% recycling rate, including residential and commercial recycling
and organics (compost) diversion. However, when C&D waste is included, the town only
achieved a 22% diversion rate. In addition, Vail Town Council adopted the original and
updated goals of the Climate Action Plan for the Eagle County Community (CAP), in
2017 and 2020, respectively. These goals include greenhouse gas reductions of 25% by
2025, 50% by 2030 and 80% by 2050. The CAP has identified one priority action in the
materials management sector to achieve this goal is to divert 100% of recoverable
construction and demolition (C&D) waste from the landfill by 2030.
2. eBike Program for Essential Workers - In Eagle County, transportation has been
identified as the single greatest contributor to greenhouse gas (GHG) emissions, and
Town of Vail Page 2
therefore presents the greatest opportunity for improvement. In Vail, transportation
comprises 30.7% of GHG emissions. The Climate Action Collaborative has identified
that if Eagle County residents employ smart commuting options twice per week
transportation GHG emissions will be reduced by 17%. Smart commuting includes
working remotely, carpooling, taking the bus, and human powered forms of commuting
such as biking and walking. Following the 2020 Climate Action Collaborative commuter
survey, owning an electric bike (eBike) was the most popular option to alternative
commuting options. Following the structure of a pilot program that was launched in
Denver by Colorado Energy Office in 2020, Town of Vail is launching an eBike
ownership program called eBikes for Essentials that would provide a pathway towards
eBike ownership for income qualified, essential workers in Vail, with priority given to
those living in Vail and willing to commit to commuting by eBike in non -snow months at
least twice per week.
3. Gore Creek Interpretive Program - Howard and Revis, the Town's contracted
interpretive design firm has recently delivered a 10% design for this project which will
consist of 12 interactive, educational exhibits stretching from the East Vail highway
interchange to Donovan Park. PEC and Town Council will have opportunities to weigh in
on design options, aesthetics, content and possible phasing or value -engineering before
this project breaks ground (shooting for spring of 2022).
4. Distellhorst stream bank restoration - Fred Distelhorst, East Vail resident, is pursuing
a project to restore and re -channel the stream between his property and Vail Racquet
Club, with value in the proposed design at this point for both aquatic and riparian habitat
and potential flood mitigation.
5. Stream Corridor Protection Ordinance- PEC will get a full overview of this proposal on
August 25. The meat of the proposed ordinance is a 10 foot "no -mow -zone" on private
property along Gore Creek and a change to building setbacks to be based on the high-
water mark rather than stream centerline.
6. Rezoning for Open Space — several parcels donated to the town will need to be
appropriately rezoned to Natural Area Preservation in order to be designated as Open
Space by the Vail Town Council, upon transfer of title.
7. Biodiversity Study via Open Lands Plan — a review and inventory of species,
ecologically sensitive lands, and critical habitat, guidelines for management and policy
development.
8. Vail Nature Center Yurt Conditional Use Permit extension
9. Update to landscaping regulations (+ biodegradable material requirements) - In
response to Council's adoption of Resolution 25, series of 2021: A Resolution
Supporting Healthy Rivers and Watersheds, staff have begun to discuss several
initiatives to incentivize and promote sustainable, water efficient and low -chemical
landscaping in town. Possible proposals include a turf removal incentive, rebates for
modern irrigation efficiency upgrades, changes to landscaping code requirements, and a
requirement to use biodegradable erosion -control materials.
10. Stormwater Regulations - Overall, instances of stormwater dumping in Vail have
declines since 2016. Several occur each year and in the last 12 months many were
Town of Vail Page 3
either carpet cleaning companies or hot tub/ spa maintenance companies. Hot tub and
pool dumping into storm drains and onto lawns near the creek remain problems in Vail.
Staff have proposals for possibly requiring a sanitary sewer connect when new hot tubs
and pools are installed.
11. Beyond building code — The Climate Action Collaborative of Eagle County has
identified several priority actions to reduce greenhouse gas emissions (GHG) and
achieve targets established in the Climate Action Plan (CAP) for the Eagle County
Community. The Vail Town Council has adopted the goals established in the original
CAP and 2020 updated CAP of reducing GHG emissions 25% by 2025, 50% by 2030
and 80% by 2050. One of the priority actions includes adopting above building code
regulations for new and renovated buildings. This was presented to the PEC in 2020,
and we are interested in further exploring possibilities to adopt regulations.
12. Sol Smart Community/Go EV City — the Town has been identified as having great
potential to become a Sol Smart Community, removing barriers, and streamlining the
process in Town Code for residents and business to install of solar panels on homes and
businesses. With current code and programs, the Town is very close to achieving a
bronze level Sol Smart designation. In addition, the Town has been requested to sign on
as Go EV City, which is a national program that includes over 325 municipalities (15 of
which are in Colorado) that have made a commitment to transitioning all fleet vehicles in
the municipal operations to electric and encouraging residents to do the same by 2050.
This requires adoption of the GoEV Resolution, a pledge to develop an Electrification
Readiness Plan with goals and implementation strategies to transition local transit sector
to zero -emissions vehicles. Both initiatives help to achieve and showcase Vail's
commitment to achieving climate action goals.
Town of Vail Page 4
Ad #: 0000703568-01
PLANNING AND ENVIRONMENTAL
Customer: TOWN OF VAIL/PLAN DEPT/COMM DEVLM
COMMISSION
WORK SESSION
Your account number is: 1023233
July 12, 21-, 1:00 PM
Town Counon Chambers and Virtual on Zoom
75 S. P—IlIe Road - Vail, CulPrada, 81657
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Vail Health. 20 min
APPilna^t A soaates rape anted by Braun
Planner: Jonathan Spence
I, Mark Wurzer, do solemnly swear that I am Publisher of
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requested legal notice and advertisement as requested.
POW) the Vail Daily on duly 9.2021.
The VAIL DAILY is an accepted legal advertising medium,
only for jurisdictions operating under Colorado's Home
Rule provision.
That the annexed legal notice or advertisement was
published in the regular and entire issue of every number
of said daily newspaper for the period of 1 insertion; and
that the first publication of said notice was in the issue of
said newspaper dated 7/9/2021 and that the last
publication of said notice was dated 7/9/2021 in the issue
of said newspaper.
In witness whereof, I have here unto set my hand this day,
10/9/2021.
Mark Wurzer. Publisher
Subscribed and sworn to before me, a notary public in and
for the County of Eagle, State of Colorado this day
10/9/2021.
Jeri Medina, Notary Public
My Commission Expires: August 19, 2024
JEW MEDINA
NOTARY W6LIb
STATE in COLORADO
Ad #: 0000699651-01
THIS ITEM MAY AFFECT YOUR PROPERTY
Customer: TOWN OF VAIL/PLAN DEPT/COMM DEVLM
PUBLIC NOTICE
NOTICE IS HEREBY GIVEN Mat the Planning end
Your account number is: 1023233
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3-6, Vail Town Code, onduly 12, 2021 at 1:00 pm
PROOF OF PUBLICATION
in the Town of Vail Municipal Building.
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I, Mark Wurzer, do solemnly swear that I am Publisher of
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that said newspaper has been published continuously and
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quest 24-hour notification, dial 711
uninterruptedly in said County of Eagle for a period of
Published! 25, 202, in Me Vail Daily.
more than fifty-two consecutive weeks next prior to the
first publication of the annexed legal notice or
advertisement and that said newspaper has published the
requested legal notice and advertisement as requested.
The VAIL DAILY is an accepted legal advertising medium,
only forjurisdictions operating under Colorado's Home
Rule provision.
That the annexed legal notice or advertisement was
published in the regular and entire issue of every number
of said daily newspaper for the period of 1 insertion; and
that the first publication of said notice was in the issue of
said newspaper dated 6/25/2021 and that the last
publication of said notice was dated 6/25/2021 in the issue
of said newspaper.
In witness whereof, I have here unto set my hand this day,
6/30/2021.
/Ik..L&-d,
Mark Wurzer. Publisher
Subscribed and sworn to before me, a notary public in and
for the County of Eagle, State of Colorado this day
6/30/2021.
Jeri Medina, Notary Public
My Commission Expires: August 19, 2024
.IEN NFDINA
NOTARY Nal1D
A OF COLORADO
Mquaf to AL