HomeMy WebLinkAbout2019-02-20 Agenda and Supporting Documentation Town Council Special Meeting Retreat Agenda
VAIL TO W N C O U N C IL
S P E C IAL MEET IN G R E TR E AT AG EN D A
G R AN D VIE W MEET IN G R O O M
Lionshead Transportation Center Top Floor
Vail, C O 81657
8:30 AM, February 20, 2019
Notes:
Times of items are approximate, subject to change, and cannot be relied upon to determine what time Council will
consider an item.
Public comment on work session item may be solicited by the Town Council.
1.Call to Order by the Mayor
2.Presentations / Discussion
2.1.Quasi J udicial Discussion 60 mins.
Presenter(s): Matt Mire, Town Attorney and Sam Light, C I RS A
2.2.Organizational Updates; Council Meeting Protocol 30 mins.
Presenter(s): Greg Clifton, Town Manager
3.Break
3.1.Break 15 mins.
4.Main Agenda
4.1.Council Action Plan 60 min.
Presenter(s): Dave Chapin, Mayor
4.2.Update on significant Department Projects outside of Action Plan 30 mins.
Presenter(s): Department Directors
5.Lunch
5.1.Lunch 30 mins.
6.Adjournment
6.1.Adjournment 12:30 pm estimate
Meeting agendas and materials can be accessed prior to meeting day on the Town of Vail website
February 20, 2019 - Page 1 of 54
www.vailgov.com. All town c ounc il meetings will be streamed live by High Five Acc ess Media and available for
public viewing as the meeting is happening. The meeting videos are also posted to High Five A cc ess Media
website the week following meeting day, www.highfivemedia.org.
Please c all 970-479-2136 for additional information. S ign language interpretation is available upon request with 48
hour notification dial 711.
February 20, 2019 - Page 2 of 54
VA I L TO W N C O UNC I L A G E ND A ME MO
I T E M /T O P I C: Quasi J udicial Discussion
P RE S E NT E R(S ): Matt Mire, Town Attorney and Sam L ight, C I R S A
AT TAC H ME N TS:
Description
Liability Best Practices
February 20, 2019 - Page 3 of 54
Quasi-Judicial Proceedings
Sam Light, CIRSA General Counsel
Town of Vail
CIRSA Training 2-20-19
February 20, 2019 - Page 4 of 54
2
Introduction
Speaker Bio
Sam Light is General Counsel for the Colorado Intergovernmental Risk
Sharing Agency (CIRSA). Previously Mr. Light was a partner with the
Denver law firm of Light | Kelly, P.C., specializing in municipal and
other public entity law, insurance law and defense of public entities
and elected officials. Sam is a frequent speaker on municipal law and
has practiced in Colorado since 1993.
February 20, 2019 - Page 5 of 54
3
Introduction
Colorado Intergovernmental Risk Sharing Agency
•Public entity self-insurance pool for property, liability, and workers’ compensation
coverages.
•Formed by in 1982 by 18 municipalities pursuant to CML study committee
recommendations.
•Not an insurance company, but an entity created by IGA of our members.
•Total membership today stands at 275 member municipalities & affiliated entities:
•272 are members of the PC pool
•144 are members of WC pool
•CIRSA views pre-claim assistance and proactive approaches as critical member
services – is a win-win.
February 20, 2019 - Page 6 of 54
Overview
Due process duties that come with certain types of
land-use decision making.
Best practices for meetings & hearings.
Tips for avoiding trouble as a quasi-judge.
Tips for good deliberations, include a case study.
Issues related to closing out the hearing process.
Time for questions/general discussion.
February 20, 2019 - Page 7 of 54
Due Process Duties – Intro.
For many land use decisions, the decision is quasi -judicial
rather than legislative.
In a quasi-judicial process, the key duty is fundamental
fairness.
The decision-makers—Town Council, Planning and
Environmental Commission (PEC) and Design Review Board
(DRB)—are essentially acting as judges and therefore must
behave like judges.
February 20, 2019 - Page 8 of 54
Due Process Duties – Intro.
Contrast – A Legislative Act:
Reflects public policy relating to matters of a permanent or
general character.
Not normally restricted to particular individual or entity.
Affects the legal rights of specific individuals only in the
abstract.
Prospective in nature.
Example – Oct. 2018 Ordinance Re: Leasing Parking
Spaces.
As applied to land use, we are acting as legislators when we
make the general rules, but…
When we apply those general rules to specific persons and
property, we are acting as quasi-judges.
February 20, 2019 - Page 9 of 54
Due Process Duties – Intro.
Contrast - A Quasi-Judicial Act:
Determines the rights of a specific person/entity for
specific property.
Is based on facts developed at a hearing to resolve the
particular interests in question.
In this process, we apply the existing legal standards to
the specific case.
The key characteristics of a quasi -judicial process are
notice, a hearing, and a record -based decision made by
a fair and impartial decision-maker.
February 20, 2019 - Page 10 of 54
Best Practices for Meetings & Hearings
In quasi-judicial proceedings, a fair hearing is critical to reaching a
good decision and ultimately defending it.
Generally, if your decision is legally challenged, your hearing is “the
hearing” and reviewing judges don’t “retry” the case—rather, they
base their decision upon a review of the record of your public
hearing, including:
The procedures you used;
The evidence you considered; and
The reasons for your decision
A reviewing judge will judge your conduct against the way he/she
would behave as a judge – so keep the “judge” frame of mind when
processing and conducting yourself in a land use case.
February 20, 2019 - Page 11 of 54
Best Practices for Meetings & Hearings
Hearing Preparation:
Have an opening statement/script:
This is an opportunity to explain what the hearing is about and
how the hearing will proceed.
Let speakers know there will be time limits and enforce
them.
Maintain sign-up cards for the hearing.
Have a plan for dealing with an overflow crowd.
Have a list of applicable decision-making criteria.
Clearly identify what options for action are available.
Follow uniform steps/rules of procedure for conduct of your
hearings – helpful to you and the public.
February 20, 2019 - Page 12 of 54
Best Practices for Meetings & Hearings
During the Hearing:
Use and expect civility
Avoid reactive, off-the-cuff and off-topics comments (applies to
all settings/participants but particularly true for quasi-judicial
hearings—can look (and be) bad on a transcript!)
Be consistent in requiring recognition by the chair, and in the use
of public comment opportunities.
Have speakers speak from the podium & direct their comments to
Council only. Have them give name and address for record.
Consider swearing them in?
Emphasizes formality of matter.
Gives the “signal” that special rules apply.
Enhances evidentiary value of speaker statements.
February 20, 2019 - Page 13 of 54
Best Practices for Meetings & Hearings
During the Hearing:
Chair: Recognize and exercise your prerogative to maintain
order.
Do not allow free-wheeling comments from the gallery and
if grumbling in the audience gets too loud, restore order
politely.
If necessary, someone can call for a recess.
Consider steps to manage the flow: e.g., call for all “pro”
speakers and then all “con” speakers? This can make the
hearing more efficient and reduce potential disruption from
“back-and-forth.”
Manage the record: Identify documents, don’t let two
people speak at once; etc.
February 20, 2019 - Page 14 of 54
Best Practices for Meetings & Hearings
During the Hearing:
Use opportunities to “recalibrate” if discussion is straying off
topic/off task.
Have plans for dealing with other testimony issues; e.g.,
Can a person during public comment directly “cross examine”
the applicant?
Can other audience members question each other?
“Show of hands,” “I have a petition,” “I’d like to call in.”
Comments received after the hearing “is closed.”
February 20, 2019 - Page 15 of 54
Best Practices for Meetings & Hearings
During the hearing:
Consider a reminder: “Please keep your comments brief so that
everyone will have a chance to speak. If your comments are the
same as those of a prior speaker, please feel free to simply state
that you agree with the prior speaker.”
Stay focused on the matter at hand and avoid free-wheeling
discussion. Directly manage the crux issues to help get to the
necessary and relevant information.
Don’t stray the course for insistent questioners; instead, let them
know they’ve been heard and move on. For example: “That is a
good question, but this is your opportunity to make comments
and provide information. I’ve noted your question and I think
one of us may ask the [staff/applicant] to address your question
during the Council’s question and answer period.”
February 20, 2019 - Page 16 of 54
Avoiding Trouble as a Quasi-Judge
Fundamental fairness requires a fair, unbiased and
impartial quasi-judge, both in fact and appearance.
Land use decisions are not overturned because the
reviewing judge didn’t “like your decision”—legal rules
are deferential to the substance of what you decide.
Rather, they more likely overturned because the quasi -
judges—as a group or because of individual behavior —
deprived the applicant or other participant of
fundamental fairness.
February 20, 2019 - Page 17 of 54
Avoiding Trouble as a Quasi-Judge
Don't make up your mind before the hearing.
Don't speak with one side or the other before a
hearing (ex parte contacts).
Don't participate if you have a financial or other
personal interest in the matter (code of ethics).
Don't make your decision on the basis of irrelevant or
non-existent criteria.
Don't sign any "pro" or "con" petitions.
February 20, 2019 - Page 18 of 54
Avoiding Trouble as a Quasi-Judge
Consider land use and other quasi -judicial matters
only at the duly notice public hearing; i.e.:
Wait until the matter has arrived on your agenda and is
“ripe” for you to hear, deliberate and decide.
Don’t engage in pre-hearing “buzz”—you get to make
the ultimate decision but also must remain fair and
unbiased.
Don’t make prejudicial pre-hearing statements.
Don’t participate in decision if you weren’t there for
the entire hearing (or didn’t at least listen to the rest
on tape).
February 20, 2019 - Page 19 of 54
Avoiding Trouble as a Quasi-Judge
Don't make your decision based on things you “know”
but did not “learn” at the hearing – For example:
Don’t get on Google and offer your own evidence.
Don’t offer evidence of your own experiences as the basis
for your decision – Aren’t you in essence saying “I’m
voting for/against the application based on my own
testimony?”
Do ask for advice on criteria or application of criteria
to facts.
February 20, 2019 - Page 20 of 54
Avoiding Trouble as a Quasi-Judge
A critical duty of the quasi-judge is to avoid “ex-parte”
contacts, meaning any “outside the hearing” discussion with
an interested party about the subject matter of the hearing.
A proceeding loaded with “ex-parte” contacts is a clear
path to having your decision overturned and, as important,
having the integrity of your process eroded.
When we advise against ex-parte contacts, we are
protecting your ability to participate in the decision-making,
and your ultimate decision.
An ex-parte contact can be problematic whether with the
applicant, citizens, or in some instances, staff.
Or, even in the hearing itself (i.e., avoid ex parte contacts
by texting and e-mails within the hearing itself).
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Ex Parte Contacts – Social Media?
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Dealing with ex parte contacts
Arm yourself (staff-arm your quasi-judges) with the knowledge
you need to deal with citizens who want to talk to you about a
pending quasi-judicial issue – keep your “talking points” ready:
“As a Council, we’ve committed to equal access to and sharing of
information. It would really be best if you attended the hearing so
that ALL of us can hear the information you want to share.”
“I’d love to hear your views, but my Town Attorney advises that the
only evidence we can consider as Council members is what we
actually hear at the hearing. Please plan to attend the hearing on
____ so that I can hear and understand your viewpoint.”
“My Town Attorney advises that when I talk to one side or another
at any time other than at the hearing itself, it really compromises my
ability to maintain the reality and appearance of fairness.
Whatever your view, I’m sure you would not want me speaking to
the “other side” of this issue outside of the hearing.”
February 20, 2019 - Page 23 of 54
Deliberations Matter
Council discussion of the evidence is critical; this is
where:
The Council formulates the bases of its impending decision.
The applicant and others obtain an understanding of your
position.
The reviewing judge looks to understand why you decided.
the matter as you did (and whether it comports with your
criteria and the law).
Deliberate – Talk Amongst Yourselves.
February 20, 2019 - Page 24 of 54
Criteria
In preparing for the hearing & deliberation, consider:
What are the key issues?
What relevant questions do I have that will help me
decide those issues?
Remember - when you are prepared to discuss the
criteria, you will arrive at a discussion of the defensible
reasons for your decision.
Use the “rule of why”?
Case Study
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The Mountain High Café Rezoning
Scenario:
A new chain restaurant, Mountain High Café, is coming to the
Transition Area between Lionshead and Vail Village. They are
buying the old utility company building.
They are requesting a rezoning from public accommodation to
commercial so that they can build a stand-alone restaurant
with an outdoor patio that hosts live bands.
The property borders a residential district but the utility
building is permitted in the PA zone and the adjacent Elks Club
was previously approved as a conditional use.
The applicant states that the corporate offices require outdoor
music as part of the venue. Without that option, they won’t
come.
February 20, 2019 - Page 26 of 54
The Mountain High Café Rezoning
Scenario:
The Land Use Plan “Transition” designation notes:
“The activities and site design of this area is aimed at
encouraging pedestrian flow…and strengthening the
connection between the two commercial cores.
Appropriate activities include…tourist oriented
residential units…[and] restaurant uses.”
They are proposing to redevelop an aging building
and are proposing to pay twice the employee
housing mitigation fee that is otherwise required.
February 20, 2019 - Page 27 of 54
The Mountain High Café Rezoning
Elks Club
February 20, 2019 - Page 28 of 54
The Mountain High Café Rezoning
Public Hearing Testimony
“We shouldn’t have chain restaurants, only local-owned businesses.”
“This business will provide more fees, taxes and housing funds.”
“There are too many other restaurants in Town already.”
“I won’t be able to sleep with the noise from the patio and it will
decrease my property value.”
“This area is changing-it’s in the “T” area and the Town already let
in the utility company and the adjacent store, so residents should
have known something like this was coming.”
“I know the company owners; they are great folks and trustworthy.”
“The site is near the creek; patrons will trash that area and will be
congregating and smoking outside my condo.”
February 20, 2019 - Page 29 of 54
The Mountain High Café Rezoning
Criteria for Rezoning – What would be appropriate findings on each
of the following rezoning factors considering the proposal and
testimony?
“The extent to which the zone district amendment is suitable with the
existing and potential land uses on the site and existing and
potential surrounding land uses as set out in the Town’s adopted
planning documents.”
“The extent to which the zone district amendment presents a
harmonious, convenient, workable relationship among land uses
consistent with municipal development objectives.”
“The extent to which the zone district amendment results in adverse
or beneficial impacts on the natural environment, including, but not
limited to, water quality, air quality, noise, vegetation, riparian
corridors, hillsides and other desirable natural features.”
February 20, 2019 - Page 30 of 54
Closing Out the Hearing
While deliberating & getting ready to act, maintain focus
on what is pending before you.
Understand your options and work towards as option,
which in hearings will commonly include:
approve, with or without conditions;
deny;
continue for further consideration and/or action at a future
date.
February 20, 2019 - Page 31 of 54
Closing Out the Hearing
If making findings and/or revising the ordinance or resolution,
then:
Be clear but not overly specific.
Take it one piece and one step at a time.
Consider directing staff to prepare a revised document for the
next meeting; it can be confusing and difficult to “draft on the fly.”
Use predictable “motion practice” regarding amendments to
motions and similar issues.
For quasi-judicial hearing, remember your role is to act on the
application before you—not the one you would prefer to see—
using current criteria.
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February 20, 2019 - Page 33 of 54
Architectural review
But wait…if that is true, what is our authority to engage is design review?
The Town Code & Design Review Standards & Guidelines do include criteria and standards for architectural design & materials; e.g.:
Plan Criteria: “The following criteria shall be used as the principal means for evaluating a proposed development plan….Building design with respect to architecture, character, scale, massing and orientation is compatible with the site, adjacent properties and the surrounding neighborhood.”
Architectural design of buildings shall be compatible in design with the contours of the site, compatible with surrounding designs and neighborhoods, shall promote harmonious transitions and scale in character in areas of different planned uses, and shall contribute to a mix of styles within the Town.”
Code Chapter 14 -10 Design Review Standards and Guidelines
And the power to regulate based on such considerations is well established.
February 20, 2019 - Page 34 of 54
Architectural review
But, that power is not unfettered.
Rather, as per the general “best practices,” the proper exercise
of design review authority remains:
Focused on criteria, and
Grounded in fact-based discussions of why the proposal does or
does not meet those criteria
Disputes and challenges over architectural review are often
grounded in the belief that the power is unfettered, or being
exercised arbitrarily or out of personal bias…
Minimize risk in this area by remembering the criteria and the
role—judge—and avoid unsupported “I like/don’t like”
statements.
February 20, 2019 - Page 35 of 54
Liability & Closing Out the Hearing
Be cautious once you’ve voted on a matter:
Let your record and decision speak for itself.
Don’t undermine the group decision even if you disagree, have
regrets or were in the minority.
If you feel there is a need to change it, use proper channels only.
Recognize that some decisions cannot be undone without liability.
Whether before, during or after the hearing, don’t subscribe to
any “parallel process” – Rather, respect, follow and be a
champion of the fair and due process that you are set up to
provide.
February 20, 2019 - Page 36 of 54
Liability & Conditions of Approval
Contentious land use hearings lend themselves to quasi -
judges seeking to resolve difficult issues through conditions
of approval. This is problematic where:
The condition is not based upon any established Town legislation.
The condition is an attempt to regulate a matter over which you
have no authority.
The condition itself is vague or difficult to enforce.
In difficult cases, avoid drafting conditions on the fly; have
them drafted and/or reviewed by staff & counsel.
Consider asking the applicant whether they agree to the
conditions (though their doing so does not foreclose their
right to challenge the conditions later).
February 20, 2019 - Page 37 of 54
Lessen Your Risk? Have a Good Process!
IF your hearing has been carried out fairly and properly,
and IF your decision has been issued based on facts in the
record and application of proper legal criteria, then:
Decision will be upheld;
Other recourse (such as a claim of a constitutional
violation) will likely be unavailable or unsuccessful; and
The general risk of dispute and will be reduced.
But IF there are process flaws or a lingering sense of
unfairness, opponents and/or a denied applicant may be
more inclined to seek legal redress.
February 20, 2019 - Page 38 of 54
QUESTIONS - THANK YOU!
February 20, 2019 - Page 39 of 54
VA I L TO W N C O UNC I L A G E ND A ME MO
I T E M /T O P I C: Organizational Updates; Council Meeting P rotocol
P RE S E NT E R(S ): Greg Clifton, Town Manager
February 20, 2019 - Page 40 of 54
VA I L TO W N C O UNC I L A G E ND A ME MO
I T E M /T O P I C: Break
February 20, 2019 - Page 41 of 54
VA I L TO W N C O UNC I L A G E ND A ME MO
I T E M /T O P I C: Council Action P lan
P RE S E NT E R(S ): Dave Chapin, Mayor
AT TAC H ME N TS:
Description
2018-2020 Town Council Action Plan
Council Action Plan Update
February 20, 2019 - Page 42 of 54
VAIL TOWN COUNCIL
ACTION PLAN
West Vail Community Garden
COMMUNITY
An engaged community with social,
cultural and educational values
ECONOMY
A vibrant and diverse economy that
keeps Vail at the forefront
EXPERIENCE
World class recreational amenities
SUSTAINABILITY
Excellent stewardship of our
natural environment
February 20, 2019 - Page 43 of 54
O2 O3vailgov.com
OUR VISION
OUR MISSION
Grow a vibrant, diverse economy and community
and preserve our surrounding natural environment,
providing our citizens and guests with exceptional
services and an abundance of premier recreational,
cultural and educational opportunities.
February 20, 2019 - Page 44 of 54
O4 O5vailgov.com
GOALS
Engage our community in honoring social, recreational,
cultural, and educational values that will guide sustainable
strategies throughout our neighborhoods as the foun-
dation of our town’s continued success. Ensure that our
citizens are afforded the opportunity to live and thrive in
our community.
• Balanced community composition
• Civic area enhancements
• Housing as necessary infrastructure to our community
• Regional opportunities for housing and amenities
• Educational enrichments to enhance our community
• Leadership role in well-being and health of
our community
• Inform and engage all members of our community
COMMUNITYCOMMUNITYINITIATIVES
• Create opportunities to build our community,
inclusive of discussions about the future of
West Vail
• Build upon the idea for a “civic area” using
municipally owned properties that would serve
the community with government, cultural and
recreational services
• Enhance community living and amenities by
exploring regional opportunities for housing
and recreation
• Inform and engage all members of the community,
including youth, in matters of public interest and
maintain high level of transparency and outreach
• Secure a permanent funding source for housing
• Continue to build our relationship with Red
Sandstone School
TOWN COUNCIL PRIORITIES
• Continued success of Red Sandstone Elementary School
• Housing Strategic Plan update
• Explore local and regional housing opportunities
• Execute the preferred strategy for permanent funding
for housing
• Allocate resources to Vail InDeed Program
• Develop objectives for Timber Ridge Redevelopment
• Bolster civic engagement on polices, programs, and
community planning endeavors:
- Civic Area Plan inclusive of possible redevelopment
of Dobson Arena and other municipally owned properties
- West Vail Master Plan
- Start a community engaging visioning process
- Be a leader in addressing mental health issues
throughout our community
February 20, 2019 - Page 45 of 54
O6 O7vailgov.comECONOMY ECONOMYGOALS
Preserve our vibrant and diverse economy that keeps
Vail at the forefront of our resort competitors.
• Update long range strategic plans to enhance
competitiveness of the Town of Vail
• Create community spaces that support iconic
events as well as arts, cultural, culinary and local
community programming
• Collaborate with Vail Resorts on resort programming,
special events, the guest experience, and
municipal services
• Diversify our economy with focus upon recreation and
vitality within the business community
INITIATIVES
• Prepare long range financial plans that support
the mission and vision for the community
• Continue working with local business community
stakeholders to help formulate future decisions
supporting diverse resort economy
• Study opportunities for multi-use facility that would
support the many demands for a venue space by
the public, private, and non-profit sectors
• Stay abreast of competitive trends and cutting-
edge technologies
• Broaden the discussion regarding public parking
and include all seasons
• Pursue seamless transit with our regional
transportation partners
• Peer resort and global friendship exchanges to
share best practices
• Proactive approach to lodging trends
TOWN COUNCIL PRIORITIES
• Evaluate emerging technologies including autonomous vehicles,
rapid charging infrastructure, and related transportation innovations
• Study opportunities for multi-use facility and explore ways to better
activate existing town facilities
• Update Economic Strategic Plan
• Plan for next projects involving Tax Increment Financing (TIF)
• Assist Parking Task Force in formulation of better year-round
parking and transportation strategies
• Identify informal spaces for community and visitor interaction
February 20, 2019 - Page 46 of 54
O6 O7vailgov.comEXPERIENCE EXPERIENCEGOALS
Deliver on the promise, Vail. Like nothing on earth that
also supports “preserving our natural environment”.
• Excellent municipal services
• Convenient, efficient, and safe parking and
transportation venues
• World class recreational amenities
• Define, from an experiential standpoint, the Vail Way
(entrepreneurial spirit and innovation)
• Collaboration with community partners to develop
programs and goals
INITIATIVES
• Implement customer service training
• Enhance municipal services with a review of
community survey input and continue to provide
an excellent level of service that meets the
“Vail Standards”
• Improve the quality and convenience of parking
and transportation for both locals and guests
• Develop a technology plan that identifies
initiatives that will enhance our guest and
resident experience
• Keep and cultivate premier recreational and
cultural amenities and events
• Seek opportunities to deliver world class
educational programs
• Be a leader in developing an exceptional and
professional workforce
TOWN COUNCIL PRIORITIES
• Update Transportation Master Plan and coordinate
with neighboring jurisdictions regarding regional
transit enhancements
• Parking and Pedestrian Enhancement Plan
• Managed parking long term plan
• Focus on arts and iconic events
• Provide excellent municipal core services, utilizing
survey input to identify specific areas for improvement
• Assemble task force to explore educational programs
• Professional workforce culture
• Embrace competitive technological opportunities and
shared economy
February 20, 2019 - Page 47 of 54
O6 O7vailgov.comSUSTAINABILITY SUSTAINABILITYGOALS
Balance our economic, environmental, and social needs
to deliver a sustainable community.
• Strategic implementation of environmental programs
• Excellent stewardship by monitoring and maintaining
our natural environment
• Regional collaboration
• Climate action to achieve reduction of greenhouse
gas emissions
• Sustainable economic and social development
• Implement employee sustainability programs
• Reduce the environmental impact of transportation
• Explore and encourage sustainable building practices
INITIATIVES
• Pursue measures to meet requirements of
Sustainable Destinations certification
• Develop environmental programs that respect and
preserve our natural environment, open spaces,
and wildlife habitat
• Reduce greenhouse gas emissions and develop
alternative energy sources
• Develop strategies to maximize solid waste
diversion and recycling
• Create a cultural and heritage preservation program
• Identify local climate action strategies
• Public outreach and ongoing education relating to
Town initiatives
• Formulate resilient economic strategies
TOWN COUNCIL PRIORITIES
• Implementation of Gore Creek Plan
• Comprehensive Open Lands and Trails Plan
• Update Environmental Strategic Plan
• Update Vail Nature Center Master Plan
• Implement renewable energy offset to street-heating
• Enhance regional transit
• Develop practices to bolster employee retention,
productivity, and overall engagement
• Institute measures to best mitigate wildlfire danger
• Continue with emergency preparedness
• Develop a local Water Efficiency Plan
• Create a Cultural and Heritage Preservation Program
February 20, 2019 - Page 48 of 54
75 South Frontage Road
Vail, Colorado 81657
970.479.2100 | vailgov.com
VAIL TOWN COUNCIL
ACTION PLAN 2018-20
February 20, 2019 - Page 49 of 54
Town of Vail
Council Action Plan (2018-2020)
Updates
Specific Project with Timeframes Indicated
On-going Activity (Not Project Specific)
Lead Department, Team Jan Feb Mar April May June July Aug Sept Oct Nov Dec Notes
PW, TM, ED, C, L
Partnered Agreement re construction use of structure; completion Q1;
*celebrate w/ VRI & ECSD & community on completion of the project
*continued outreach Library programming
*programming w/ sustainbility group
*School resource officer / VPD (VMS & RSES)
H
Vail 2027 Plan currently being implemented; no revisions expected at this time
H, PW
6 West Apartments under construction (public/public/private partnership) TOV restrictions on 23 units
*East Vail Pacel options
H, TA, F, C
Consultant assisting VLHA and Housing Subcommittee evaluating strategies for Nov election
*Professional Services Ag w/ Cunningham address ballot proposal
*Draft strategic communications plan on the topic
H 2M alloated in 2018 through supplemental, plus $500K budgeted; $2.5M budgeted 2019
H,PW,TM
Currently evaluating rockfall mitigation; objectives not yet explored
*redevelopment topic for future discussion
CD, C, TM, IT See Communications 2019 Work Plan
CD, PW, ED, C, TM, L, S
Kickoff in early December; survey underway and Engage Vai, VEAC and VR input; weekly team meetings
*Update to TC Feb 2019 - see detailed updated sepereate memo
CD, PW, ED, C, TM, H Commencement in Q4
All Depts * TBD
PD
New component to Vail Health organization;
*newly created non profit board created by Vail Health with mission to help address mental health issues
*Hope Center services
IT, TM, C, ED, PW, S
IT Director Recruitment Q1;
Regional Transit Coordination Team; Presentations to Council
*RSES Camera Program identifying parking spaces
ED, CD, PW, C, TM Major Component of Civic Area Plan; Input by VEAC & adjacent stakeholders
ED, F, TM Proposed update 1st Q & collaboration w/ VRI
CD, PW, ED, C, TM, F Will Occur Coincident with Civic Area Plan
PW, ED, C, TM, F, IT, PD On-going Effort; Parking Task Force to Include Broad Spectrum of Considerations
CD, PW, ED, C, TM On-going Effort; Enhancements to Slifer Fountain and Pocket Park Areas; Will be Integral to Civic Area Plan
Town Council Priorities
G. Bolster Civic Engagement on Policies, Programs, and Community Planning Endeavors
I. COMMUNITY
F. Develop Objectives for Timber Ridge Redevelopment
II. ECONOMY
Town Council Priorities
1. Civic Area Plan -- Possible Redevelopment of Dobson Arena & other Muncipal Properties
2. West Vail Master Plan
3. Start a Community Engaging Visioning Process
H. Be a Leader in Addressing Mental Health Issues Throughout our Community
A. Continued success of Red Sandstone Elemtary School
B. Housing Strategic Plan Update
C. Explore Local and Regional Housing Opportunities
D. Execute Preferred Strategy for Permanent Funding for Housing
E. Allocate Resources to Vail InDeed Program
A. Evaluate Emerging Technologies -- Autonomous Vehicles, Rapid Charging Infrastructure, and Related
Transportation Innovations
B. Study Opportunities for Multi-Use Facility and Explore Ways to Better Activate Existing Town Facilities
C. Update Economic Development Strategic Plan
D. Plan for Next Projects Involving TIF
E. Assist Parking Task Force in Formulation of Better Year-Round Parking & Transportation Strategies
F. Identify Informal Spaces for Community and Visitor Interaction
2/18/2019
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February 20, 2019 - Page 50 of 54
Town of Vail
Council Action Plan (2018-2020)
Updates
Specific Project with Timeframes Indicated
On-going Activity (Not Project Specific)
Lead Department, Team Jan Feb Mar April May June July Aug Sept Oct Nov Dec Notes
PW, IT, TM, C, ED, S
Formation of Regional Transit Coordination Team in 2018; Currently working on Transit Portal
*master plan on hold until funding component determined
PW, CD, ED, C, TM
One project funded for 2019; Vail Valley Drive pedestrian enhancements; roundabout lighting ; reader board
implementation
ED, PW, C, TM, PD, FD, L
On-going Effort; Seibert Sculpture; Snow Days, Spring Back; Work w VVF re August Event; 10th Mtn Parade; Ford
Park concert upgrades; Art space discussion for Ford Park
ED, PW, C, TM, PD, FD
On-going Effort; Enhancements to Slifer Fountain and Pocket Park Areas; Will be Integral to Civic Area Plan;
VailAPP; Department Strategic Plans; Welcome Center Services
ED, TM, C, HR, L closure of Vail Centre; very relevant; transitionary
HR, All Depts Great Place To Work; Training; Employee Recognition; Customer Service Training (VR, VC)
IT, TM, C, ED, PW, F Short Term Parking; Short Term Rental; Social Media Outreach; Engage Vail
S, PW, CD, PD
Continued Improvements in Water Quality in Many Reaches; On-going Effort; Downstream Efforts Needed
*draft enforcement ordinance -see separate memo
*continued water quality education programming
S, CD, PW, C, PD
Plan Adopted Q4, 2018; Current Efforts Focused on Trailhead Infrastructure & Transit
* Implementation Efforts & next steps identification underway
*Trail management task force
*Identify Policies that manage open lands
S, CD, PW, C, ED *In progress
PW, S, CD, C
Three Options for Long-Term Improvements; Transition to Town Oversight; Operating Agreement in Place
*Council review of the options and determine of preferred option
S, PW, TM
Public Works Facility Improvements to Include Solar; Partnerships being Explored
*partnerships being explored
*purchase RECS
PW, IT, TM, C, ED, S
Formation of Regional Transit Coordination Team in 2018; Currently working on Transit Portal
*continue work w/ ECO board
HR, All Depts
Great Place To Work; Training; Employee Recognition; Compensation Study; Professional Advancement; Secure
housing options
FD, CD, S, PD, C
Current Efforts to Amend Code; Evacuation Procedures Outreach; community wildfire protection plan, Fire
adaptive community initiative; evacuation video
FD, PD, PW, TM, C
On-going Efforts; Intergovernmental Resources; Training; 2019 exercise training; acquisition of LRAD, update
Emergency Operations Plan
S, PW, TM, FD Work in Tandem with Water & San District; VRD; Q3 & Q4
L, C, HR, ED, CD, TM Identified in Budget; Trailblazer Award; Library Archival Efforts;
A. Update Transportation Master Plan and Coordinate with Neighboring Jurisdictions re Regional Transit
Enhancements
B. Parking and Pedestrian Enhancement Plan
C. Managed Parking Long Term Plan
III. EXPERIENCE
Town Council Priorities
D. Focus on Arts and Iconic Events
E. Provide Excellent Municipal Core Services, Utilizing Survey Input to Identify Specific Areas for Improvement
F. Assemble Task Force to Explore Educational Programs
G. Professional Workforce Culture
H. Enbrace Competitive Technologicial Opportunities & Shared Economy
E. Implement Renewable Energy Offset to Street Heating
F. Enhance Regional Transit
IV. SUSTAINABILITY
Town Council Priorities
A. Implement Gore Creek Plan
B. Comprehensive Open Lands and Trails Plan
C. Update Environmental Strategic Plan
D. Update Vail Nature Center Master Plan
I. Continue with Emergency Preparedness
J. Develop a Local Water Efficiency Plan
K. Create a Cultural and Heritage Preservation Program
G. Develop Practices to Bolster Employee Retention, Productivity, and Overall Engagement
H. Institute Measures to Best Mitigate Wildfire Danger
2/18/2019
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February 20, 2019 - Page 51 of 54
VA I L TO W N C O UNC I L A G E ND A ME MO
I T E M /T O P I C: Update on significant Department P rojects outside of A ction Plan
P RE S E NT E R(S ): Department Directors
February 20, 2019 - Page 52 of 54
VA I L TO W N C O UNC I L A G E ND A ME MO
I T E M /T O P I C: L unch
February 20, 2019 - Page 53 of 54
VA I L TO W N C O UNC I L A G E ND A ME MO
I T E M /T O P I C: A djournment 12:30 pm estimate
February 20, 2019 - Page 54 of 54