HomeMy WebLinkAbout2021-11-16 Agenda and Supporting Documentation Town Council Afternoon Meeting Agenda
VAIL TO W N C O U N C IL R E G U L AR ME E TIN G
Agenda
Town Council C hambers and Virtual on Zoom
5:25 P M, November 16, 2021
Meeting to be held in C ouncil Chambers and Virtually on
Zoom (access H igh Five Access Media livestream day of the
meeting)
Notes:
Times of items are approximate, subject to change, and cannot be relied upon to determine what time Council will
consider an item.
Public comment on any agenda item may be solicited by the Town Council.
1.Presentation / Discussion
1.1.Guest Experience I nitiatives: Vail Mountain Updates, PrimaVail, Revely, and
Early Season Concerts and Event Calendar Updates
15 min.
Presenter(s): Mia Vlaar, Economic Development Director, Town of Vail,
Beth Howard, Chief Operating Officer, Vail Mountain, Alison W adey,
Executive Director, Vail Chamber and Business Association
Action Requested of Council: Presentation only.
Background: The Guest Experience I nitiatives Advisory Committee will
present a number of updates about Vail Mountain, Prima Vail, Revely, Early
Season Concerts, and the special events calendar. A brief recap will also be
presented on the PrimaVail summer activations as well.
2.D R B / P E C Update (5 min.)
2.1.D RB / P E C Update
Presenter(s): J onathan Spence, Planning Manager
3.Information Update
3.1.Future Council Meeting Topics
3.2.V LHA September 28, 2021 Minutes
3.3.V LHA October 26, 2021 Minutes
3.4.3rd Quarter I nvestments
4.Matters from Mayor, Council and Committee Reports (10 min.)
5.Recess
5.1.Recess (est. 6:00 p.m.)
November 16, 2021 - Page 1 of 51
Meeting agendas and materials can be accessed prior to meeting day on the Town of Vail website
www.vailgov.com. All town c ounc il meetings will be streamed live by High Five Acc ess Media and available for
public viewing as the meeting is happening. The meeting videos are also posted to High Five A cc ess Media
website the week following meeting day, www.highfivemedia.org.
Please c all 970-479-2136 for additional information. S ign language interpretation is available upon request with 48
hour notification dial 711.
November 16, 2021 - Page 2 of 51
VA I L TO W N C O UNC I L A G E ND A ME MO
I T E M /T O P I C: Guest E xperience I nitiatives: Vail Mountain Updates, PrimaVail, Revely, and Early
S eason Concerts and E vent Calendar Updates
P RE S E NT E R(S ): Mia Vlaar, E conomic Development Director, Town of Vail, Beth Howard, Chief
Operating Officer, Vail Mountain, Alison Wadey, E xecutive Director, Vail Chamber and B usiness
A ssociation
AC T IO N RE Q UE S T E D O F C O UNC I L: Presentation only.
B AC K G RO UND: The Guest E xperience I nitiatives Advisory Committee will present a number of
updates about Vail Mountain, P rima Vail, Revely, Early Season Concerts, and the special events
calendar. A brief recap will also be presented on the PrimaVail summer activations as well.
AT TAC H ME N TS:
Description
Presentation
November 16, 2021 - Page 3 of 51
Guest Experience Initiatives
Winter 2021-2022
November 16, 2021 - Page 4 of 51
VAIL MOUNTAIN UPDATE
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The Guest Experience Collaborative Advisory Committee was formed to
create a seamless, world class guest experience in Vail.
The Committee is comprised of key staff from the Town, Vail Mountain
and the Vail Chamber and Business Association.
The goals of the collaboration as set out in 2019 are:
•To bolster the early winter season with off-mountain activation and
animation that complements Vail Mountain's commitment to
providing expanded early season terrain
•To provide a robust guest service training curriculum and
opportunities for employee engagement to support the guest
experience and recruitment and retention of employees.
•To create and sustain a new unique Vail tradition: Vail Après
GUEST EXPERIENCE INITIATIVES
PURPOSE
November 16, 2021 - Page 6 of 51
GUEST EXPERIENCE INITIATIVES
PROGRAMMING
Early Season Activation and Animation
•Revely Vail: Welcome to the Brilliance of Winter
•Village Enhancements and Programming
•Early Season Concerts
PrimaVail Programs
•Employee Training for Guest Service
•Employee Engagement
•Employee Recognition (Prima Service)
•Leadership Forums
A New Vail Tradition: Vail Après
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EARLY SEASON ACTIVATION
November 16, 2021 - Page 8 of 51
EARLY SEASON ACTIVATION
VILLAGE ENHANCEMENTS & PROGRAMMING
Anywhere you turn, your senses will be awakened.
Hear:
Après Music is returning to the villages from 2:30 to 5:30 pm on select
days.
See:
The village lighting from 2020 is returning with more enhancements and
interaction.New custom elements are being built and new technology
implemented to surprise and delight.
Feel:
Firepits are being reinstalled in three locations across town for guests to
gather with friends and family after a great day on the slopes.
November 16, 2021 - Page 9 of 51
EARLY SEASON ACTIVATION
REVELY VAIL
Vision
Revely is Vail’s welcome to the
brilliance of winter.
Enhance the early season
experience to complement Vail
Mountain's snow making effort to
offer the Biggest Opening in
Colorado –on and off the slopes.
Nov. 12 -Dec. 11
Events Include:
-Tree Lighting
-Vail Après & Ambient Music
-Kick off to Magic of Lights
-Ice Skating Shows
-Arts Workshops
-Silent Disco
-More
RevelyVail.com
November 16, 2021 - Page 10 of 51
EARLY SEASON ACTIVATION
EARLY SEASON CONCERTS
Vail Snow Days
Dec. 2-4, 2021
Ticketed Event
•Friday: Nathaniel Rateliff and the Night Sweats
•Saturday: Dierks Bentley
Powabunga Music Festival
Dec. 10-11, 2021
Ticketed Event
•Friday and Saturday: Rufus Du Sol // Bob Moses (Club Set) //
Vintage Culture // Channel Tres // Gavlak // Sandstrom
November 16, 2021 - Page 11 of 51
OTHER EARLY SEASON EVENTS
VAIL HOLIDAYS
Vail Holidays festivities mid-December through New Year’s Eve. Vail
Holidays offers activities and events for all ages, with a mix of stay-in
family experiences and small celebrations, all with safety in mind.
December 16 -31
Vail Village Holiday Tree Lighting
Après Music
15th Annual Vail Winterfest
Silent Discos
Free Outdoor Ice Skating Shows
Vail Astronomy Nights
Art Classes and Take Home Art Kits
NYE Fireworks and Torchlight Parade And More...
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VAIL APRÈS
November 16, 2021 - Page 13 of 51
A NEW TRADITION
VAIL APRÈS
At 4 PM each day, the villages and
mountain come together to
celebrate the legacy of Vail. The
clock towers in the villages chime,
and bells ring across the mountain
and in the villages symbolizing the
end of the ski day and the beginning
of a warm and memorable Après
experience.
November 16, 2021 - Page 14 of 51
PRIMA VAIL EMPLOYEE PROGRAMS
November 16, 2021 - Page 15 of 51
Why? Provide a seamless, consistent and world-class guest experience in Vail
What?
Learn best ways to interact with the Vail guest to provide a consistent,
positive experience
•Get latest Vail happenings and changes
•Empower employees to creatively problem solve and grow skillsets
Where/When?
•November,2021 –January,2022
•This third year, trainers will visit businesses during convenient non-peak
times instead of the previous virtual ('20/'21) and group formats ('19/'20)
PRIMAVAIL
EMPLOYEE TRAINING
November 16, 2021 - Page 16 of 51
Familiarize your team with Vail
Walking Tours: In person, meet in front of Vail Welcome Center.
•Tuesday, November 30, 9:00 -11:00 am
•Tuesday, December 14, 3:00 -5:00 pm
Vail History 101: In person, at the Colorado Ski Museum, 10 -11:30 am.
•Thursday, December 2
•Tuesday, December 7
Social Events
•One scheduled per month dates coming soon on PrimaVail.com including
bumper cars, bowling, tubing and ax throwing
Sign up today at PrimaVail.com
PRIMAVAIL
EMPLOYEE ENGAGEMENT
November 16, 2021 - Page 17 of 51
Recognize Vail employees
Any Vail employee is eligible to be nominated for a PrimaService Award by a fellow
employee, manager, resident or guest. To make a nomination, visit www.primavail.com.
Nominations
All nominations will be entered into a drawing for the grand prize awards at the end of
the current season.
Community recognition
Recipients are recognized in the Vail Daily, Town of Vail, PrimaVail, Vail Chamber and
Business Association websites and a video segment to be showcased in Vail’s marketing
channels.
Grand prizes
Prizes have included Vail parking passes, gift cards to local Vail businesses, Vail Resorts
gear, ski/snowboard rentals and PrimaVail dry bags, hydration packs, fanny packs and
much more.
PRIMAVAIL
EMPLOYEE RECOGNITION
November 16, 2021 - Page 18 of 51
•The theme for September 14's was family-owned businesses in
Vail. During the informal session, the panelists shared their
leadership journeys, lessons learned, and how to make a family-
owned business last.
•The Leadership Forum has become a focal point of PrimaVail
programming, providing a comfortable and candid environment
for business community leaders,young and old, to discuss current
topics, share challenges, and propose initiatives that are relevant
to owning, operating and working in Vail.
•Forums take place at the Grand View Room and are available both
in person and online.
PRIMAVAIL
LEADERSHIP FORUM
November 16, 2021 - Page 19 of 51
PRIMAVAIL
SUMMER 2021 RECAP
PrimaVail
•Employee Engagement Programs
•Leadership Forum
•Employee Recognition (PrimaService)
•PrimaVail Job Board
•Employee Engagement Social Events
•Golf Clinic
•Pickleball
•Bike Crawl
•Gondola Hike and FAC
•Vail Social
•Bowling League
November 16, 2021 - Page 20 of 51
Goal: 150 participants during 2021 summer season
Program/Event Sessions Participants
Leadership Forum 1 70
PrimaVail Socials 9 90
Total Participation by Individuals 160
Total Business Participation 60
QUANTITATIVE RESULTS
November 16, 2021 - Page 21 of 51
Community Awareness Campaign
•10+ posters, 250+ flyers distributed
Partner Communication
•100+ Posts @VailGov, @VisitVail, @PrimaVail, @eaglecountyclassifieds,
@vailmountain, @vailmarriottemployees
•70 Weekly VCBA, PrimaVail, and VVP emails
•VailChamber.org, PrimaVail.com & Vailgov.com
Paid Placements
•2 Radio podcast Interviews on local radio (AMT-SkiCountry, The Lift, La
Nueva and KZYR)
•Ads: Facebook and Instagram and Vail Daily (3 Full pg, 2 Half pg, VD online
ads)
Public Relations
•Two Town of Vail Press Releases
Two Vail Daily Articles
MARKETING & COMMUNICATIONS
November 16, 2021 - Page 22 of 51
Criteria:
•Employees who work in Vail can be nominated by
colleagues and guests
•Winners are entered for a prize giveaway
•PrimaService Award Totals:
Nominees -67
Grand Prize Winners –45
This Summer over 80 employees in Vail were nominated. 45
of them received grand prizes.
Every employee received PrimaService gifts and awards.
EMPLOYEE RECOGNITION
WITH PRIMASERVICE AWARD
November 16, 2021 - Page 23 of 51
“The total package in training and engagement for employees new and old
working in the town of Vail. PrimaVail provides consistent messaging for our
employees to pass along to give each guest the "Vail Experience" they came here
looking for. I love sending each employee to the trainings and events, knowing
they will be coming back with a toolbox full of knowledge and lasting friendships.
Wishing we would have had PrimaVail years ago!! Looking forward to this
upcoming season with more in-person training and events!”
TESTIMONIALS
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PRIMASERVICE WINNERS
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THANK YOU
November 16, 2021 - Page 26 of 51
VA I L TO W N C O UNC I L A G E ND A ME MO
I T E M /T O P I C: D R B / P E C Update
P RE S E NT E R(S ): J onathan S pence, Planning Manager
AT TAC H ME N TS:
Description
November 3, 2021 D R B Meeting Results
November 8, 2021 P E C Meeting Results
November 16, 2021 - Page 27 of 51
D E S IG N R E V IE W B O AR D
November 3, 2021, 2:00 P M
Town Council C hambers
75 S. Frontage Road - Vail, Colorado, 81657
1.Call to Order
1.1.Register in advance for this webinar:
https://us02web.zoom.us/webinar/register/W N_bA K S68B E Rc2RR1kKiF N6qg
1.2.Attendance
Present: Doug Cahill, Peter Cope, J ohn Rediker, Kit Austin, Kathryn
Middleton
Absent: None
2.Main Agenda
2.1.TC21-0005 - Linn Appeal
Final review of an appeal of an Administrator Determination (planter box)
Address/Legal Description: 2625 Bald Mountain Road Unit A/Lot 11, Block 2,
Vail Village Filing 13
Applicant: Dennis & Sheila Linn, represented by Sarah Baker, P C
Planner: J onathan Spence
Kit Austin moved to continue to November 17, 2021. J ohn Rediker seconded
the motion and it passed (5-0).
2.2.D R B21-0476 - Booth Falls Trailhead
Conceptual review of a proposed restroom facility at Booth Falls Trailhead
Address/Legal Description: Booth Falls Road/Lot F, Unplatted
Applicant: Town of Vail, represented by Gregg Barrie
Planner: J onathan Spence
2.3.D R B21-0477 - IN V Cheprom LL C
Final review of an exterior alteration (mounted deck heaters)
Address/Legal Description: 352 Meadow Drive Unit F/ Tract B, Vail Village
Filing 1
Applicant: I NV Cheprom L L C, represented by Nedbo Construction
Planner: J onathan Spence
1. Prior to building permit issuance, the applicant shall provide town staff
with confirmation from the associated HOA that all deck heaters will
share a similar style.
J ohn Rediker moved to approve with conditions and with the findings that the
application meets Sections 14-10-5. Kathryn Middleton seconded the motion
November 16, 2021 - Page 28 of 51
and it passed (5-0).
2.4.D R B21-0091.001 - Sockel-Stone Residence
Final review of a change to approved plans (patio)
Address/Legal Description: 1465 Greenhill Court Unit A/Lot 9, Glen Lyon
Subdivision
Applicant: Bonnie Sockel-Stone & Elliot Stone, represented by Kasia Karska
Design
Planner: Greg Roy
J ohn Rediker moved to continue. Peter Cope seconded the motion and it
passed (5-0).
2.5.D R B20-0462.002 - Laird Residence
Final review of a change to approved plans (window)
Address/Legal Description: 1967 Circle Drive/Lot 24, Buffehr Creek
Resubdivision
Applicant: Rebecca & Stephen Laird, Pierce Austin Architects
Planner: Greg Roy
J ohn Rediker moved to table to November 17, 2021. Peter Cope seconded
the motion and it passed (4-0).
Abstain:(1)Austin
2.6.D R B21-0442 - Vail Vacations LL C
Final review of an exterior alteration (window/vent)
Address/Legal Description: 384 Gore Creek Drive Unit 12/Lot J , Block 5A,
Vail Village Filing 5
Applicant: Vail Vacations LLC
Planner: J amie Leaman-Miller
1. Prior to requesting final planning inspection, the applicant shall ensure
the vent cover is painted or otherwise made to match the surrounding
veneer.
J ohn Rediker moved to approve with conditions and with the findings that the
application meets Sections 14-10-5 and 14-10-2. Peter Cope seconded the
motion and it passed (0-0).
2.7.D R B21-0475 - Owens Residence
Conceptual review of new construction
Address/Legal Description: 272 W est Meadow Drive/Lot 9, Vail Village Filing
2
Applicant: J ames W. Owens J r. Revocable Trust - Virginia M. Owens
Revocable Trust, represented by Berglund Architects LLC
Planner: J amie Leaman-Miller
3.Staff Approvals
3.1.D R B21-0440 - O'Meara Residence
November 16, 2021 - Page 29 of 51
Final review of an exterior alteration (driveway)
Address/Legal Description: 1992 Chamonix Lane/Lot 36, Buffehr Creek
Resubdivision
Applicant: Matthias & Melissa O'Meara, represented by Rockies Builders
Planner: Greg Roy
3.2.D R B21-0444 - Carlson Residence
Final review of an exterior alteration (roof/deck/stairs/railing/solar/repaint)
Address/Legal Description: 4948 Meadow Drive/Lot 17, Block 7, Bighorn
Subdivision 5th Addition
Applicant: Phillip Carlson, represented by TA B Associates
Planner: J amie Leaman-Miller
3.3.D R B21-0460 - Tiampo Residence
Final review of an exterior alteration (windows/door)
Address/Legal Description: 1620 Sunburst Drive Unit F21/Lot 1, Sunburst
Filing 3
Applicant: J ames Tiampo, represented by Renewal by Andersen
Planner: J amie Leaman-Miller
3.4.D R B21-0462 - Vail Aspen LL C
Final review of a tree removal
Address/Legal Description: 2810 Aspen Court/Lot 13, Vail Village Filing 11
Applicant: Vail Aspen L L C, represented by Old Growth Tree Service
Planner: J onathan Spence
3.5.D R B21-0464 - Christopher Residence
Final review of a tree removal
Address/Legal Description: 2550 Bald Mountain Road/Lot 34, Block 2, Vail
Village Filing 13
Applicant: Rocky & Barbara Christopher, represented by Old Growth Tree
Service
Planner: Greg Roy
3.6.D R B21-0465 - Gately Residence
Final review of a tree removal
Address/Legal Description: 355 Forest Road Unit B/Lot 1, Block 2, Vail
Village Filing 3
Applicant: Barbara Gately, represented by Nedbo Construction
Planner: J onathan Spence
3.7.D R B21-0466 - Boyd Residence
Final review of a tree removal
Address/Legal Description: 385 Forest Road/Lot 2 ,Block 2, Vail Village
Filing 3
Applicant: Thomas Boyd, represented by Old Growth Tree Services
Planner: J amie Leaman-Miller
November 16, 2021 - Page 30 of 51
3.8.D R B21-0467 - Kleckner Residence
Final review of an exterior alteration (vent)
Address/Legal Description: 1040 Vail View Drive Unit 402/Lot B2, Block B,
Lion's Ridge Subdivision Filing 1
Applicant: J ames & Carol Kleckner, represented by Nedbo Construction
Planner: J onathan Spence
3.9.D R B21-0468 - Vail Racquet Club
Final review of an exterior alteration (storage areas)
Address/Legal Description: 4600 Vail Racquet Club Drive/Vail Racquet Club
Condominiums
Applicant: Vail Racquet Club Condominiums
Planner: J onathan Spence
3.10.D R B21-0473 - Sunwood at Vail
Final review of a tree removal
Address/Legal Description: 4594 Meadow Drive/Sunwood at Vail
Condominiums
Applicant: Sunwood at Vail, represented by Ceres Landcare
Planner: Greg Roy
3.11.D R B21-0478 - Spruce Creek Townhomes
Final review of a tree removal
Address/Legal Description: 1750 South Frontage Road W est / Spruce
Creek Townhomes
Applicant: Spruce Creek Townhomes, represented by Abel Forestry
Planner: J onathan Spence
3.12.D R B21-0482 - K T-Prop LL C
Final review of an exterior alteration (hot tub)
Address/Legal Description: 1850 South Frontage Road W est Unit 4/Alpine
Creek Townhouses
Applicant: K T-Prop L L C, represented by Balance Point Construction
Planner: J onathan Spence
3.13.D R B20-0571.003 - Gore Creek Meadows
Final review of a change to approved plans (stone facade)
Address/Legal Description: 5020 Main Gore Place/Vail East Townhomes
Applicant: Gore Creek Meadows, represented by Pierce Austin Architects
Planner: Greg Roy
3.14.D R B20-0590.001 - Johnson & Mattar Residences
Final review of a change to approved plans (siding/deck)
Address/Legal Description:
3245 Katsos Ranch Road/Lots 8A & 8B, Block 1, Vail Village Filing 12
Applicant: Tait J ohnson & Christina Mattar, represented by Stais Architecture
& I nteriors
Planner: J onathan Spence
November 16, 2021 - Page 31 of 51
3.15.D R B21-0049.001 - Vail Mortgage Trust
Final review of a change to approved plans (window/finishes)
Address/Legal Description: 1191 Hornsilver Circle/Lot 3, Block 2, Vail Valley
Filing 1
Applicant: Vail Mortgage Trust, represented by Segerberg Mayhew &
Associates
Planner: J onathan Spence
3.16.D R B21-0132.001 - Four Seasons
Final review of a change to approved plans (entrance)
Address/Legal Description: 1 Vail Road/Lot A-C, Vail Village Filing 2
Applicant: Ex Vail LLC, represented by Gillette LLC
Planner: J onathan Spence
3.17.D R B21-0312.001 - Alpine Pizza Company
Final review of a change to approved plans (exhaust fan)
Address/Legal Description: 555 East Lionshead Circle Unit C1/Lot 3, Block
1, Vail Lionshead Filing 1
Applicant: Lazier Lionshead L L C, represented by L HM LLC
Planner: Greg Roy
The applic ations and information about the proposals are available for public inspection during
regular office hours at the Town of Vail Community Development Department, 75 South
Frontage Road. The public is invited to attend the project orientation and the site visits that
precede the public hearing in the Town of Vail Town C ounc il Chambers. Times and order of
items are approximate, subject to c hange, and cannot be relied upon to determine at what time
the Design Review Board will c onsider an item. Please call 970-479-2138 for additional
information. Sign language interpretation available upon request with 24-hour notification, dial
711.
November 16, 2021 - Page 32 of 51
P L ANNI NG AND E NV I RO NM E NTAL
C O M M IS S IO N
November 8, 2021, 1:00 P M
Town Council Chambers and Virtual on Zoom
75 S . Frontage Road - Vail, Colorado, 81657
1.Call to Order
1.1.Register in advance for this webinar:
https://us02web.zoom.us/webinar/register/W N_tX L0eRs9QKieoSkwg888J w
1.2.Attendance
Present: Ludwig Kurz, Brian Gillette, Henry Pratt, Rollie Kjesbo, Karen
Perez, Reid Phillips, Pete Seibert
Absent: None
2.Main Agenda
2.1.A request for a recommendation to the Vail Town Council for a Prescribed
Regulation Amendment pursuant to Section 12-3-7 Amendment, Vail Town
Code to amend Section 12-15-3 Definition, Calculation, and Exclusions,
Vail Town Code, to add an exemption to allow vaults for car lift systems to be
excluded from the GRFA calculation and setting forth details in regard
thereto. (P E C21-0046)
20 min.
Applicant:K H W ebb Architects & Mauriello Planning Group
Planner:Greg Roy
Planner Roy introduces item and discussed the history of the application at
the P E C. He talks about the concerns of the board at previous meetings. He
says the applicants have proposed a couple of changes and talks about the
proposed code language.
Dominic Mauriello and Kyle W ebb are present for the applicants. Mauriello
introduces the 300 square foot limitation and the calculations which factored
into this figure.
Webb says it’s a scissor lift, OS HA requires an access panel outside the
footprint of the lift as well as hoses and pumps outside the footprint. He says
this factored into the calculations previously mentioned.
Kurz asks for questions from the board.
Phillips asks if they can be serviced from above with the only access being
within the garage as the language proposes?
Webb says that is true in conversations with four manufacturers.
Kurz says the square footage language and two vehicles per dwelling unit
seems like a reasonable solution. I t will get cars off driveways or parking
areas which is a community benefit. He is in favor. He asks if there is
November 16, 2021 - Page 33 of 51
additional comment?
Perez is pleased to see the changes addressed previous comments from the
board.
There is no public input.
Gillette joins (virtually).
Rollie Kjesbo moved to recommend approval to Town Council. Henry Pratt
seconded the motion and it passed (6-0).
Abstain:(1)Gillette
2.2.A request for review of a Conditional Use Permit, pursuant to Section 12-
16, Conditional Use Permits, Vail Town Code, to allow for the expansion of
an outdoor dining patio, located at 168 Gore Creek Drive Unit 142/Lot 1,
Lodge Subdivision, and setting forth details in regard thereto. (P E C21-
0027)
10 min.
Applicant:Charley Viola (Yama Sushi)
Planner:J onathan Spence
1. This Conditional Use Permit approval is contingent upon the applicant
obtaining Town of Vail approval of an associated design review
application.
2. The applicant shall operate the outdoor patio in a manner generally
consistent with the approved site plan included as an attachment to
this November 8, 2021 memorandum.
Planning Manager J onathan Spence introduces the history of the
application, and the ongoing formalization of outdoor dining footprints. He
talks about the town’s task force which reviewed the applications.
Spence talks about the details of the Yama application, and asks if there are
questions.
Pratt asks about the plan in the materials. He noticed the barrier goes into
the ground in sleeves and asks why that is.
Spence says that was in response to a previous town policy and will be
subject to a future Design Review Board process without the sleeves.
There is no public input.
Rollie Kjesbo moved to approve with conditions. Karen Perez seconded the
motion and it passed (7-0).
2.3.A request for review of a Conditional Use Permit, pursuant to Section 12-
16, Conditional Use Permits, Vail Town Code, to allow for the installation of
an outdoor dining patio, located at 228 Bridge Street Unit B/Lot A Block 5,
Vail Village Filing 1, and setting forth details in regard thereto. (P E C21-
0037)
10 min.
Applicant:Drew Riley (Russell's)
Planner:J onathan Spence
1. Prior to submitting for the required D RB, the plan will be modified to
have the outdoor seating limited to two tables replacing the existing
bench and one table in front of the garden. (Total of 3 tables)
November 16, 2021 - Page 34 of 51
2. The outdoor seating barricade, to be reviewed by the D RB, shall not
be placed more than two feet from the face of the wall (not the recess
where the bench is).
3. All tables, chairs and barriers shall be completely removed every
evening and not stored against the wall.
Spence references the previous application before the P E C on Oct. 22nd.
He references a photo with the proposed location for a barrier. Staff and
task force are recommending approval with attached conditions.
Pratt says the site plans proposes to store barriers outside at night.
Spence says the conditions address this; the tables will be stored indoors.
Phillips asks if this is only for the summer.
Spence confirms.
There is no public input.
Perez says it is better than what was previously proposed but has a problem
with it near the covered bridge location. Pratt concurs.
Rollie Kjesbo moved to approve with conditions. Reid Phillips seconded the
motion and it passed (5-2).
Ayes:(5)Gillette, Kjesbo, Kurz, Phillips, Seibert
Nays:(2)Perez, Pratt
2.4.A request for review of a Conditional Use Permit, pursuant to Section 12-
16, Conditional Use Permits, Vail Town Code, to allow for the expansion of
an outdoor dining patio, located at 223 Gore Creek Drive Unit E/Lot A,
Block 5B, Vail Village Filing 1, and setting forth details in regard thereto.
(P E C21-0052)
The applicant has requested this item be tabled.
2 min.
Applicant:Michael Stadler (Up the Creek Bar & Grill)
Planner:J onathan Spence
Brian Gillette moved to table. Karen Perez seconded the motion and it
passed (7-0).
2.5.A request for review of a Conditional Use Permit, pursuant to Section 12-
16, Conditional Use Permits, Vail Town Code, to allow for the expansion of
an outdoor dining patio, located at 193 Gore Creek Drive Unit B/Tract A,
Block 5B, Vail Village Filing 1, and setting forth details in regard thereto.
(P E C21-0034)
This application has been withdrawn. No action necessary.
Applicant:Matt Morgan (Sweet Basil & Mountain Standard)
Planner:J onathan Spence
3.Approval of Minutes
3.1.October 25, 2021 P E C Results
November 16, 2021 - Page 35 of 51
Kurz clarifies the spelling of Seibert for the minutes.
Karen Perez moved to approve. Rollie Kjesbo seconded the motion and it
passed (7-0).
4.I nformational Update
4.1.Update to the Planning and Environmental Commission on the status of the
Gore Creek Spill report.
Applicant:
Planner:
Watershed Education Coordinator Wadden says he doesn’t have a lot of
new information. Three state agencies are investigating: Colorado Parks
and W ildlife (C P W ), the Colorado Department of Agriculture, and the
Colorado Department of Public Health and the Environment (C D P HE). We
should have something from C P W by the end of the year and C D P HE has
undertaken statewide investigation of Vail Resorts’ snowmaking operations.
Phillips asks what authority the P E C has with this incident. He says he
understands that there is a report that was authored by Vail Resorts, he
wants to see if the P E C can get a copy of the report sent to Eagle River
Water and Sanitation District and C D P HE.
Wadden says the report is publicly available.
Phillips says there were protocol and operational problems. He would like
the board to view the report before the next meeting. He asks what the
P E C’s authority is to ask for representation to this committee to address
questions. Can we ask for that?
Spence says you could certainly request that. I f there was a conditional
use permit attached to it in town, that would be the framework for
discussion, but this occurred outside of the town. He will consult with town
staff on this issue.
Perez asks if the issue will go to the joint-environmental council.
Spence asks for clarification.
Kurz clarifies the Open Space Committee.
Spence says they’re not tasked with this.
Wadden says Town Council will be briefed.
Perez asks for a summary of the Vail Resorts report.
Wadden says he is not comfortable sharing from memory but happy to
share the document. His department is waiting for state agencies to make
their final reports.
Pratt asks about another incident involving yellow paint.
Wadden says the hospital parking lot was being re-striped during
Halloween weekend. The contractor hired by the hospital spilled or dumped
a half gallon of paint into the storm drain. Thanks to observations by a Vail
November 16, 2021 - Page 36 of 51
Town Council member, they got out there with a vacuum truck before too
much was discharged to the creek.
Pratt asks about the citation and what it meant.
Wadden says the Police and Fire Department were present. The
police took statements and Environmental Sustainability submitted
spill reports to C D P HE. The hospital will be billed for the vacuum
truck operations, staff time, and equipment.
Kurz thanks Seibert for his service on the P E C and wishes him luck
moving forward.
Spence says there will be one more P E C meeting with Seibert
present.
5.Adjournment
Rollie Kjesbo moved to adjourn. Karen Perez seconded the motion and it
passed (7-0).
The applications and information about the proposals are available for public inspec tion during regular offic e hours at the
Town of Vail Community Development Department, 75 South Frontage Road. The public is invited to attend the project
orientation and the site vis its that prec ede the public hearing in the Tow n of Vail Community Development Department.
Times and order of items are approximate, subject to c hange, and c annot be relied upon to determine at w hat time the
Planning and Environmental Commission w ill c onsider an item. Please c all (970) 479-2138 for additional information. Please
call 711 for sign language interpretation 48 hour prior to meeting time.
Community Development Department
November 16, 2021 - Page 37 of 51
VA I L TO W N C O UNC I L A G E ND A ME MO
I T E M /T O P I C: F uture Council Meeting Topics
AT TAC H ME N TS:
Description
Memo Future Topics (proposed)
November 16, 2021 - Page 38 of 51
To: Mayor and Town Council
From: Town Clerk’s Office
Date: November 16, 2021
Subject: Proposed agenda topics for future meeting agendas
Vail Town Council Meetings
Topics & Times subject to change "Time of Day"
12/7/2021
Swear in new members & select Mayor & Mayor Pro Tem afternoon
Attorney Review of Legal Topics (quasi-judicial, etc.)afternoon
2021 Coordinated Election Recap afternoon
Budget 2022 Program & CIP Highlights afternoon
Transportation Program Updates afternoon
CSE Interviews & Appointments afternoon/evening
Pending Litigation Updates ES
Booth Creek Fuels Reduction Project NEPA Update evening
CSE 2022 Funding Cycle Updates evening
2022 Mill Levy Certification Ordinance (Second Reading)evening
12/21/2021
Review Council Committee Appointments afternoon
VLMDAC Interviews & Appointments afternooon/evening
Future Topics
RMV: Dev Agreement; Deed Restriction Discussion TBD
Ford Park Master Plan Updates (process outline) TBD
VMS CUP Expiration and Enrollment Status TBD
DRB Joint meeting TBD
Update about Climate Action Collaborative's recommendations for TOV building codes TBD
USFS update about preserving bighorn sheep from mixing w/ domesticated sheep TBD
City Market Update (improvements and maintenance)TBD
Stream Protection Corridor Legislation TBD
Civic Area Plan TBD
2020 Model Traffic Code (speed limits)TBD
November 16, 2021 - Page 39 of 51
VA I L TO W N C O UNC I L A G E ND A ME MO
I T E M /T O P I C: V L HA September 28, 2021 Minutes
AT TAC H ME N TS:
Description
V L H A September 28, 2021 Minutes
November 16, 2021 - Page 40 of 51
Vail Local Housing Authority Minutes
September 28, 2021
3:00 PM
75 S. Frontage Road - Vail, Colorado, 81657
PRESENT: ABSENT:
Steve Lindstrom James Wilkins
Mary McDougall, arrived at 3:09 PM
Molly Morales
Greg Moffet
STAFF:
George Ruther, Housing Director
Lynne Campbell, Housing Coordinator
1. Call to Order
1.1. Zoom Meeting 1 (call to order pre-executive session)
1.2. Zoom Meeting 2 (post executive session)
1.3. Call to Order
A quorum being present Lindstrom called the meeting to order at 3:05PM. Wilkins is
absent.
Lindstrom requested to amend the agenda and add Four Seasons resort EHU
recommendation.
MOTION: MOFFET SECOND: MORALES VOTE: 3-0 APPROVED
2. Citizen Participation
2.1. Citizen Participation
No comments.
3. Approval of Minutes
3.1. VLHA September 14, 2021 Minutes
MOTION: MOFFET SECOND: MORALES VOTE: 3-0 APPROVED
4. Main Agenda
4.1. Resolution No. 15, Series of 2021, a Resolution Approving the Purchase of a Deed Restriction Interest in Property (Type III Deed Restriction) in the Town of Vail
November 16, 2021 - Page 41 of 51
Legally Described as Condominium Unit 5-D, Savoy Villas Condominiums, Eagle County, Colorado with a Physical Address of 1200 Lions Ridge Loop, Unit 5-D, Vail Colorado; and Setting Forth Details in Regard Thereto.
Presenter: Lynne Campbell, Housing Coordinator
MOTION: MOFFET SECOND: MORALES VOTE: 3-0 APPROVED
4.2 Four Seasons EHU Recommendation
Kristen Kenny provided an introduction for Andrew Sellnau, Asset Manager for
Extell aka Ex Vail LLC and Four Seasons. Extell is looking for VLHA input regarding
their existing EHUs.
Extell is a New York based real estate developer who purchased and recently
remodeled and upgraded the Four Seasons resort. The existing 28 EHU dorm
rooms (56 beds) were identified as an area for improvement. Since 2016 they have
only utilized about 45% of capacity and never have hit full capacity. Housed
employees tend to move to other rental properties or quit. The dorm rooms are
beds only with ability to have a hot plate or instant pot, otherwise meals are in the
hotel or elsewhere.
Extell is proposing to move 13 units (26 beds) off site and convert that space to
hotel keys. The remaining 15 units will remain onsite. Two options were presented:
1. Master lease properties to sublet to their employees
2. Offer existing employees funding or down payment assistance to place a
deed restriction on an owned/purchased property.
Extell’s goal is not to just check boxes but provide housing which meets the
employee’s needs. Extell wants to encourage long term employees since the
seasonal market has become more a year round resort.
Discussion ensued with the Authority.
Policy question, per Ruther, is there an approach to house employees which hasn’t
been reviewed.
The Authority is not in favor of master leasing units, too many variables.
Transportation may need to be included in off-site units. VLHA stated to Sillman the
Town currently has an EHU exchange program which could be used. The Authority
agrees it is worth pursuing other housing options since existing dorm units are not
meeting the resort’s need and goals.
November 16, 2021 - Page 42 of 51
5. Matters from the Chairman and Authority Members
5.1. Matters from the Chairman and Authority Members
Presenter: Steve Lindstrom, Chairman
6. Executive Session
6.1. Executive Session per C.R.S. §24-6-402(4)(a)(e) - to discuss the purchase, acquisition, lease, transfer or sale of real, personal or other property interests and to determine positions relative to matters that may be subject to negotiations regarding: Vail InDEED applications and deed restrictions.
Presenter: Lynne Campbell, Housing Coordinator
No items were reviewed.
7. Any Action as a Result of Executive Session
7.1. Any Action as a Result of Executive Session
No action taken.
8. Adjournment
8.1. Adjournment 3:57PM (estimate)
MOTION: MOFFET SECOND: MORALES VOTE: 4-0 APPROVED
9. Future Agenda Items
9.1.
• Land Banking (sale of GRFA)
• Investment Banker Discussion - Long Term Housing Funding
10. Next Meeting Date
10.1. Next Meeting Date October 12, 2021
Meeting agendas and materials can be accessed prior to meeting day on the Town of
Vail website www.vailgov.com. All housing authority meetings are open to the public.
Times and order of agenda are approximate, subject to change, and cannot be relied
upon to determine at what time the Vail Local Housing Authority will discuss an item.
Please call (970) 479-2150 for additional information. Please call 711 for sign language
interpretation 48 hours prior to meeting time.
Housing Department
November 16, 2021 - Page 43 of 51
VA I L TO W N C O UNC I L A G E ND A ME MO
I T E M /T O P I C: V L HA October 26, 2021 Minutes
AT TAC H ME N TS:
Description
V L H A October 26, 2021 Minutes
November 16, 2021 - Page 44 of 51
Vail Local Housing Authority Minutes
October 26, 2021
3:00 PM
Virtual
75 S. Frontage Road - Vail, Colorado, 81657
PRESENT ABSENT
Steve Lindstrom Molly Morales, arrive post meeting
Mary McDougall 3:16PM
Greg Moffet
James Wilkins
1. Call to Order
1.1. Call to Order
A quorum is present, Lindstrom called the meeting to order at 3:00PM.
Morales was absent for meeting.
Moffet made a motioned to leave the regular meeting and enter executive
session.
MOTION: MOFFET SECOND: WILKINS VOTE: 4-0
2. Executive Session
2.1. Executive Session per C.R.S. §24-6-402(4)(a)(e) - to discuss the purchase, acquisition, lease, transfer or sale of real, personal or other property interests and to determine positions relative to matters that may be subject to negotiations regarding: Vail InDEED applications and deed restrictions.
Presenter: Lynne Campbell, Housing Coordinator
3. Any Action as a Result of Executive Session
3.1. Any Action as a Result of Executive Session
Moffet made a motioned that staff continue with Vail InDEED negotiations as
discussed in executive session.
MOTION: MOFFET SECOND: WILKINS VOTE: 4-0
4. Adjournment
4.1. Adjournment 3:16PM
Moffet motioned to adjourn the meeting at 3:16PM. Morales joined meeting at
November 16, 2021 - Page 45 of 51
3:16PM after all discussions and votes occurred.
MOTION: MOFFET SECOND: WILKINS VOTE: 4-0
5. Future Agenda Items
5.1. Land Banking (sale of GRFA)
Investment Banker Discussion - Long Term Housing Funding
6. Next Meeting Date
6.1. Next Meeting Date November 9, 2021
November 23, 2021 and December 28, 2021 meetings are cancelled
however they will be held should there be Vail InDEED applications for
review.
Meeting agendas and materials can be accessed prior to meeting day on the Town of Vail
website www.vailgov.com. All housing authority meetings are open to the public. Times and
order of agenda are approximate, subject to change, and cannot be relied upon to
determine at what time the Vail Local Housing Authority will discuss an item. Please call
(970) 479-2150 for additional information. Please call 711 for sign language interpretation
48 hours prior to meeting time.
Housing Department
November 16, 2021 - Page 46 of 51
VA I L TO W N C O UNC I L A G E ND A ME MO
I T E M /T O P I C: 3rd Quarter I nvestments
AT TAC H ME N TS:
Description
3q
November 16, 2021 - Page 47 of 51
TOWN OF VAIL MEMORANDUM
TO: Scott Robson
Kathleen Halloran
Council Members
FROM: Carlie Smith
DATE: 3rd Qrtr 2021
RE: Investment Report
Enclosed is the investment report with balances as of September 30, 2021.
The estimated average yield for the pooled cash fund is 0.30%. As of 09/30/21,
the Treasury yield curves for 3 months, 6 months, and 1 year are 0.04%, 0.05%,
and 0.09% respectively.
The historic lows in US Treasury yields continued through the third quarter of 2021.
In November the Feds annouced they will begin tapering assets but emphasized that didn’t
mean interest rates would increase anytime soon. The Fed's have indicated that they would
like to see the job market recover further before hiking rates.
The town's investment balance grew $33.4M in the first quarter mainly due to
proceeds from the issuance of debt on the Public Works Shops project ($15M) and
strong revenues. In April, the town invested another $15.0M in government securities
to diversify the large "cash" balance.
Our investment mix follows the policy objectives of safety, liquidity, and yield in that order.
There were no changes to investment products or banking institutions.
Please call me if you have any questions.
Gov't
Securities $
26.2 M 19%
CD's $ 9.3 M
6%
Colorado
Investment
Pool $ 70.4 M
50%
Cash $ 34.7 M
25%
2021 3rd Qtr. Investment Mix
$140.6 M
November 16, 2021 - Page 48 of 51
Town of Vail, Colorado
Investment Report
Summary of Accounts and Investments
As of 09/30/2021
2021
Balances Percentage
Cash of Total
Commercial Banks $33,707,855 23.97%
Money Market Funds $962,421 0.68%
Total Cash $34,670,277 24.65%
U.S. Government Securities
FNMA'S, GNMA'S, FHLMC'S & SBA'S - Dana $26,229,974 18.65%
Total Government Securities $26,229,974 18.65%
Certificates of Deposit $9,304,905 6.62%
Colorado Investment Pools $70,411,233 50.07%
Total Portfolio $140,616,389 100.0%
Maturing Within 12 Months 111,293,351 79.15%
Maturing Within 24 Months 2,821,166 2.01%
Maturing After 24 Months 26,501,872 18.85%
140,616,389 100.0%
November 16, 2021 - Page 49 of 51
Institution Average Balances
Type of Accounts Return 09/30/21
"CASH" ACCOUNTS
Commercial Bank Accounts:
First Bank of Vail - Operating Accounts 0.050% $33,707,855
Money Market Accounts:
Schwab Institutional Money Market Fund - Dana Investments
Interest and Balance 0.010% $927,873
Vail Super Now Public Funds Account - Piper Jaffray
Interest and Balance 0.000% $34,548
Total Money Market Funds $962,421
Total "Cash" Accounts $34,670,277
GOVERNMENT SECURITIES
FNMA'S, GNMA'S, FHLMC'S & SBA'S - Dana 1.10% 26,229,974$
26,229,974$
Total Government Securities 26,229,974$
1st Bank, Vail Colorado (#5734) Matures September 14, 2022 1.510% 1,127,971
1st Bank, Vail Colorado (#3421) Matures Mar 17, 2026 0.500% 1,175,052
1st Bank, Vail Colorado (#4290) Matures Sept 29, 2021 0.700% 1,129,597
1st Bank, Vail Colorado (#4754) Matures Dec 28, 2021 0.700% 1,127,693
1st Bank, Vail Colorado (#5319) Matures May 23, 2022 0.300% 1,582,852
1st Bank, Vail Colorado (#7554) Matures November 25, 2022 0.200% 1,159,665
Piper Jaffray 17312QL98 Matures May 23,2023 3.050% 104,816
Piper Jaffray 06740KLH8 Matures October 21, 2021 2.140% 130,185
Piper Jaffray 02587CFU9 Matures Aug 29, 2022 2.340% 210,390
Piper Jaffray 38148PUA3 Matures December 6, 2022 2.430% 256,948
Piper Jaffray 949763LRS Matures December 8, 2022 2.430% 256,963
Piper Jaffray 17312QQ36 Matures July 24, 2023 3.130% 158,126
Piper Jaffray 254673RVO Matures July 25, 2023 3.130% 105,424
Piper Jaffray 06426KAMO Matures July 31, 2023 3.030% 263,175
Piper Jaffray 29278TCG3 Matures July 31, 2023 3.030% 252,648
Piper Jaffray 58404DCM1 Matures July 31, 2023 3.080% 263,403
9,304,905
Total Certificates of Deposit 9,304,905$
LOCAL GOVERNMENT INVESTMENT POOLS
Colotrust General Fund
Interest 0.005% $70,411,233
Total Local Government Investment Pools Accounts $70,411,233
Total All Accounts $140,616,389
Performance Summary
As of 09/30/2021
November 16, 2021 - Page 50 of 51
VA I L TO W N C O UNC I L A G E ND A ME MO
I T E M /T O P I C: Recess (est. 6:00 p.m.)
November 16, 2021 - Page 51 of 51