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HomeMy WebLinkAbout2021-11-16 Agenda and Supporting Documentation Town Council Afternoon Meeting Agenda VAIL TO W N C O U N C IL R E G U L AR ME E TIN G Agenda Town Council C hambers and Virtual on Zoom 5:25 P M, November 16, 2021 Meeting to be held in C ouncil Chambers and Virtually on Zoom (access H igh Five Access Media livestream day of the meeting) Notes: Times of items are approximate, subject to change, and cannot be relied upon to determine what time Council will consider an item. Public comment on any agenda item may be solicited by the Town Council. 1.Presentation / Discussion 1.1.Guest Experience I nitiatives: Vail Mountain Updates, PrimaVail, Revely, and Early Season Concerts and Event Calendar Updates 15 min. Presenter(s): Mia Vlaar, Economic Development Director, Town of Vail, Beth Howard, Chief Operating Officer, Vail Mountain, Alison W adey, Executive Director, Vail Chamber and Business Association Action Requested of Council: Presentation only. Background: The Guest Experience I nitiatives Advisory Committee will present a number of updates about Vail Mountain, Prima Vail, Revely, Early Season Concerts, and the special events calendar. A brief recap will also be presented on the PrimaVail summer activations as well. 2.D R B / P E C Update (5 min.) 2.1.D RB / P E C Update Presenter(s): J onathan Spence, Planning Manager 3.Information Update 3.1.Future Council Meeting Topics 3.2.V LHA September 28, 2021 Minutes 3.3.V LHA October 26, 2021 Minutes 3.4.3rd Quarter I nvestments 4.Matters from Mayor, Council and Committee Reports (10 min.) 5.Recess 5.1.Recess (est. 6:00 p.m.) November 16, 2021 - Page 1 of 51 Meeting agendas and materials can be accessed prior to meeting day on the Town of Vail website www.vailgov.com. All town c ounc il meetings will be streamed live by High Five Acc ess Media and available for public viewing as the meeting is happening. The meeting videos are also posted to High Five A cc ess Media website the week following meeting day, www.highfivemedia.org. Please c all 970-479-2136 for additional information. S ign language interpretation is available upon request with 48 hour notification dial 711. November 16, 2021 - Page 2 of 51 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C: Guest E xperience I nitiatives: Vail Mountain Updates, PrimaVail, Revely, and Early S eason Concerts and E vent Calendar Updates P RE S E NT E R(S ): Mia Vlaar, E conomic Development Director, Town of Vail, Beth Howard, Chief Operating Officer, Vail Mountain, Alison Wadey, E xecutive Director, Vail Chamber and B usiness A ssociation AC T IO N RE Q UE S T E D O F C O UNC I L: Presentation only. B AC K G RO UND: The Guest E xperience I nitiatives Advisory Committee will present a number of updates about Vail Mountain, P rima Vail, Revely, Early Season Concerts, and the special events calendar. A brief recap will also be presented on the PrimaVail summer activations as well. AT TAC H ME N TS: Description Presentation November 16, 2021 - Page 3 of 51 Guest Experience Initiatives Winter 2021-2022 November 16, 2021 - Page 4 of 51 VAIL MOUNTAIN UPDATE November 16, 2021 - Page 5 of 51 The Guest Experience Collaborative Advisory Committee was formed to create a seamless, world class guest experience in Vail. The Committee is comprised of key staff from the Town, Vail Mountain and the Vail Chamber and Business Association. The goals of the collaboration as set out in 2019 are: •To bolster the early winter season with off-mountain activation and animation that complements Vail Mountain's commitment to providing expanded early season terrain •To provide a robust guest service training curriculum and opportunities for employee engagement to support the guest experience and recruitment and retention of employees. •To create and sustain a new unique Vail tradition: Vail Après GUEST EXPERIENCE INITIATIVES PURPOSE November 16, 2021 - Page 6 of 51 GUEST EXPERIENCE INITIATIVES PROGRAMMING Early Season Activation and Animation •Revely Vail: Welcome to the Brilliance of Winter •Village Enhancements and Programming •Early Season Concerts PrimaVail Programs •Employee Training for Guest Service •Employee Engagement •Employee Recognition (Prima Service) •Leadership Forums A New Vail Tradition: Vail Après November 16, 2021 - Page 7 of 51 EARLY SEASON ACTIVATION November 16, 2021 - Page 8 of 51 EARLY SEASON ACTIVATION VILLAGE ENHANCEMENTS & PROGRAMMING Anywhere you turn, your senses will be awakened. Hear: Après Music is returning to the villages from 2:30 to 5:30 pm on select days. See: The village lighting from 2020 is returning with more enhancements and interaction.New custom elements are being built and new technology implemented to surprise and delight. Feel: Firepits are being reinstalled in three locations across town for guests to gather with friends and family after a great day on the slopes. November 16, 2021 - Page 9 of 51 EARLY SEASON ACTIVATION REVELY VAIL Vision Revely is Vail’s welcome to the brilliance of winter. Enhance the early season experience to complement Vail Mountain's snow making effort to offer the Biggest Opening in Colorado –on and off the slopes. Nov. 12 -Dec. 11 Events Include: -Tree Lighting -Vail Après & Ambient Music -Kick off to Magic of Lights -Ice Skating Shows -Arts Workshops -Silent Disco -More RevelyVail.com November 16, 2021 - Page 10 of 51 EARLY SEASON ACTIVATION EARLY SEASON CONCERTS Vail Snow Days Dec. 2-4, 2021 Ticketed Event •Friday: Nathaniel Rateliff and the Night Sweats •Saturday: Dierks Bentley Powabunga Music Festival Dec. 10-11, 2021 Ticketed Event •Friday and Saturday: Rufus Du Sol // Bob Moses (Club Set) // Vintage Culture // Channel Tres // Gavlak // Sandstrom November 16, 2021 - Page 11 of 51 OTHER EARLY SEASON EVENTS VAIL HOLIDAYS Vail Holidays festivities mid-December through New Year’s Eve. Vail Holidays offers activities and events for all ages, with a mix of stay-in family experiences and small celebrations, all with safety in mind. December 16 -31 Vail Village Holiday Tree Lighting Après Music 15th Annual Vail Winterfest Silent Discos Free Outdoor Ice Skating Shows Vail Astronomy Nights Art Classes and Take Home Art Kits NYE Fireworks and Torchlight Parade And More... November 16, 2021 - Page 12 of 51 VAIL APRÈS November 16, 2021 - Page 13 of 51 A NEW TRADITION VAIL APRÈS At 4 PM each day, the villages and mountain come together to celebrate the legacy of Vail. The clock towers in the villages chime, and bells ring across the mountain and in the villages symbolizing the end of the ski day and the beginning of a warm and memorable Après experience. November 16, 2021 - Page 14 of 51 PRIMA VAIL EMPLOYEE PROGRAMS November 16, 2021 - Page 15 of 51 Why? Provide a seamless, consistent and world-class guest experience​ in Vail What? Learn best ways to interact with the Vail guest to provide a consistent, positive experience •Get latest Vail happenings and changes •Empower employees to creatively problem solve and grow skillsets Where/When? •November,2021 –January,2022 •This third year, trainers will visit businesses during convenient non-peak times ​instead of the previous virtual ('20/'21) and group formats ('19/'20) PRIMAVAIL EMPLOYEE TRAINING November 16, 2021 - Page 16 of 51 Familiarize your team with Vail Walking Tours: In person, meet in front of Vail Welcome Center. •Tuesday, November 30, 9:00 -11:00 am •Tuesday, December 14, 3:00 -5:00 pm Vail History 101: In person, at the Colorado Ski Museum, 10 -11:30 am. •Thursday, December 2 •Tuesday, December 7 Social Events •One scheduled per month dates coming soon on PrimaVail.com including bumper cars, bowling, tubing and ax throwing Sign up today at PrimaVail.com PRIMAVAIL EMPLOYEE ENGAGEMENT November 16, 2021 - Page 17 of 51 Recognize Vail employees Any Vail employee is eligible to be nominated for a PrimaService Award by a fellow employee, manager, resident or guest. To make a nomination, visit www.primavail.com. Nominations All nominations will be entered into a drawing for the grand prize awards at the end of the current season. Community recognition Recipients are recognized in the Vail Daily, Town of Vail, PrimaVail, Vail Chamber and Business Association websites and a video segment to be showcased in Vail’s marketing channels. Grand prizes Prizes have included Vail parking passes, gift cards to local Vail businesses, Vail Resorts gear, ski/snowboard rentals and PrimaVail dry bags, hydration packs, fanny packs and much more. PRIMAVAIL EMPLOYEE RECOGNITION November 16, 2021 - Page 18 of 51 •The theme for September 14's was family-owned businesses in Vail. During the informal session, the panelists shared their leadership journeys, lessons learned, and how to make a family- owned business last. •The Leadership Forum has become a focal point of PrimaVail programming, providing a comfortable and candid environment for business community leaders,young and old, to discuss current topics, share challenges, and propose initiatives that are relevant to owning, operating and working in Vail. •Forums take place at the Grand View Room and are available both in person and online. PRIMAVAIL LEADERSHIP FORUM November 16, 2021 - Page 19 of 51 PRIMAVAIL SUMMER 2021 RECAP PrimaVail •Employee Engagement Programs •Leadership Forum •Employee Recognition (PrimaService) •PrimaVail Job Board •Employee Engagement Social Events •Golf Clinic •Pickleball •Bike Crawl •Gondola Hike and FAC •Vail Social •Bowling League November 16, 2021 - Page 20 of 51 Goal: 150 participants during 2021 summer season Program/Event Sessions Participants Leadership Forum 1 70 PrimaVail Socials 9 90 Total Participation by Individuals 160 Total Business Participation 60 QUANTITATIVE RESULTS November 16, 2021 - Page 21 of 51 Community Awareness Campaign •10+ posters, 250+ flyers distributed Partner Communication •100+ Posts @VailGov, @VisitVail, @PrimaVail, @eaglecountyclassifieds, @vailmountain, @vailmarriottemployees •70 Weekly VCBA, PrimaVail, and VVP emails •VailChamber.org, PrimaVail.com & Vailgov.com Paid Placements •2 Radio podcast Interviews on local radio (AMT-SkiCountry, The Lift, La Nueva and KZYR) •Ads: Facebook and Instagram and Vail Daily (3 Full pg, 2 Half pg, VD online ads) Public Relations •Two Town of Vail Press Releases Two Vail Daily Articles MARKETING & COMMUNICATIONS November 16, 2021 - Page 22 of 51 Criteria: •Employees who work in Vail can be nominated by colleagues and guests •Winners are entered for a prize giveaway •PrimaService Award Totals: Nominees -67 Grand Prize Winners –45 This Summer over 80 employees in Vail were nominated. 45 of them received grand prizes. Every employee received PrimaService gifts and awards. EMPLOYEE RECOGNITION WITH PRIMASERVICE AWARD November 16, 2021 - Page 23 of 51 “The total package in training and engagement for employees new and old working in the town of Vail. PrimaVail provides consistent messaging for our employees to pass along to give each guest the "Vail Experience" they came here looking for. I love sending each employee to the trainings and events, knowing they will be coming back with a toolbox full of knowledge and lasting friendships. Wishing we would have had PrimaVail years ago!! Looking forward to this upcoming season with more in-person training and events!” TESTIMONIALS November 16, 2021 - Page 24 of 51 PRIMASERVICE WINNERS November 16, 2021 - Page 25 of 51 THANK YOU November 16, 2021 - Page 26 of 51 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C: D R B / P E C Update P RE S E NT E R(S ): J onathan S pence, Planning Manager AT TAC H ME N TS: Description November 3, 2021 D R B Meeting Results November 8, 2021 P E C Meeting Results November 16, 2021 - Page 27 of 51 D E S IG N R E V IE W B O AR D November 3, 2021, 2:00 P M Town Council C hambers 75 S. Frontage Road - Vail, Colorado, 81657 1.Call to Order 1.1.Register in advance for this webinar: https://us02web.zoom.us/webinar/register/W N_bA K S68B E Rc2RR1kKiF N6qg 1.2.Attendance Present: Doug Cahill, Peter Cope, J ohn Rediker, Kit Austin, Kathryn Middleton Absent: None 2.Main Agenda 2.1.TC21-0005 - Linn Appeal Final review of an appeal of an Administrator Determination (planter box) Address/Legal Description: 2625 Bald Mountain Road Unit A/Lot 11, Block 2, Vail Village Filing 13 Applicant: Dennis & Sheila Linn, represented by Sarah Baker, P C Planner: J onathan Spence Kit Austin moved to continue to November 17, 2021. J ohn Rediker seconded the motion and it passed (5-0). 2.2.D R B21-0476 - Booth Falls Trailhead Conceptual review of a proposed restroom facility at Booth Falls Trailhead Address/Legal Description: Booth Falls Road/Lot F, Unplatted Applicant: Town of Vail, represented by Gregg Barrie Planner: J onathan Spence 2.3.D R B21-0477 - IN V Cheprom LL C Final review of an exterior alteration (mounted deck heaters) Address/Legal Description: 352 Meadow Drive Unit F/ Tract B, Vail Village Filing 1 Applicant: I NV Cheprom L L C, represented by Nedbo Construction Planner: J onathan Spence 1. Prior to building permit issuance, the applicant shall provide town staff with confirmation from the associated HOA that all deck heaters will share a similar style. J ohn Rediker moved to approve with conditions and with the findings that the application meets Sections 14-10-5. Kathryn Middleton seconded the motion November 16, 2021 - Page 28 of 51 and it passed (5-0). 2.4.D R B21-0091.001 - Sockel-Stone Residence Final review of a change to approved plans (patio) Address/Legal Description: 1465 Greenhill Court Unit A/Lot 9, Glen Lyon Subdivision Applicant: Bonnie Sockel-Stone & Elliot Stone, represented by Kasia Karska Design Planner: Greg Roy J ohn Rediker moved to continue. Peter Cope seconded the motion and it passed (5-0). 2.5.D R B20-0462.002 - Laird Residence Final review of a change to approved plans (window) Address/Legal Description: 1967 Circle Drive/Lot 24, Buffehr Creek Resubdivision Applicant: Rebecca & Stephen Laird, Pierce Austin Architects Planner: Greg Roy J ohn Rediker moved to table to November 17, 2021. Peter Cope seconded the motion and it passed (4-0). Abstain:(1)Austin 2.6.D R B21-0442 - Vail Vacations LL C Final review of an exterior alteration (window/vent) Address/Legal Description: 384 Gore Creek Drive Unit 12/Lot J , Block 5A, Vail Village Filing 5 Applicant: Vail Vacations LLC Planner: J amie Leaman-Miller 1. Prior to requesting final planning inspection, the applicant shall ensure the vent cover is painted or otherwise made to match the surrounding veneer. J ohn Rediker moved to approve with conditions and with the findings that the application meets Sections 14-10-5 and 14-10-2. Peter Cope seconded the motion and it passed (0-0). 2.7.D R B21-0475 - Owens Residence Conceptual review of new construction Address/Legal Description: 272 W est Meadow Drive/Lot 9, Vail Village Filing 2 Applicant: J ames W. Owens J r. Revocable Trust - Virginia M. Owens Revocable Trust, represented by Berglund Architects LLC Planner: J amie Leaman-Miller 3.Staff Approvals 3.1.D R B21-0440 - O'Meara Residence November 16, 2021 - Page 29 of 51 Final review of an exterior alteration (driveway) Address/Legal Description: 1992 Chamonix Lane/Lot 36, Buffehr Creek Resubdivision Applicant: Matthias & Melissa O'Meara, represented by Rockies Builders Planner: Greg Roy 3.2.D R B21-0444 - Carlson Residence Final review of an exterior alteration (roof/deck/stairs/railing/solar/repaint) Address/Legal Description: 4948 Meadow Drive/Lot 17, Block 7, Bighorn Subdivision 5th Addition Applicant: Phillip Carlson, represented by TA B Associates Planner: J amie Leaman-Miller 3.3.D R B21-0460 - Tiampo Residence Final review of an exterior alteration (windows/door) Address/Legal Description: 1620 Sunburst Drive Unit F21/Lot 1, Sunburst Filing 3 Applicant: J ames Tiampo, represented by Renewal by Andersen Planner: J amie Leaman-Miller 3.4.D R B21-0462 - Vail Aspen LL C Final review of a tree removal Address/Legal Description: 2810 Aspen Court/Lot 13, Vail Village Filing 11 Applicant: Vail Aspen L L C, represented by Old Growth Tree Service Planner: J onathan Spence 3.5.D R B21-0464 - Christopher Residence Final review of a tree removal Address/Legal Description: 2550 Bald Mountain Road/Lot 34, Block 2, Vail Village Filing 13 Applicant: Rocky & Barbara Christopher, represented by Old Growth Tree Service Planner: Greg Roy 3.6.D R B21-0465 - Gately Residence Final review of a tree removal Address/Legal Description: 355 Forest Road Unit B/Lot 1, Block 2, Vail Village Filing 3 Applicant: Barbara Gately, represented by Nedbo Construction Planner: J onathan Spence 3.7.D R B21-0466 - Boyd Residence Final review of a tree removal Address/Legal Description: 385 Forest Road/Lot 2 ,Block 2, Vail Village Filing 3 Applicant: Thomas Boyd, represented by Old Growth Tree Services Planner: J amie Leaman-Miller November 16, 2021 - Page 30 of 51 3.8.D R B21-0467 - Kleckner Residence Final review of an exterior alteration (vent) Address/Legal Description: 1040 Vail View Drive Unit 402/Lot B2, Block B, Lion's Ridge Subdivision Filing 1 Applicant: J ames & Carol Kleckner, represented by Nedbo Construction Planner: J onathan Spence 3.9.D R B21-0468 - Vail Racquet Club Final review of an exterior alteration (storage areas) Address/Legal Description: 4600 Vail Racquet Club Drive/Vail Racquet Club Condominiums Applicant: Vail Racquet Club Condominiums Planner: J onathan Spence 3.10.D R B21-0473 - Sunwood at Vail Final review of a tree removal Address/Legal Description: 4594 Meadow Drive/Sunwood at Vail Condominiums Applicant: Sunwood at Vail, represented by Ceres Landcare Planner: Greg Roy 3.11.D R B21-0478 - Spruce Creek Townhomes Final review of a tree removal Address/Legal Description: 1750 South Frontage Road W est / Spruce Creek Townhomes Applicant: Spruce Creek Townhomes, represented by Abel Forestry Planner: J onathan Spence 3.12.D R B21-0482 - K T-Prop LL C Final review of an exterior alteration (hot tub) Address/Legal Description: 1850 South Frontage Road W est Unit 4/Alpine Creek Townhouses Applicant: K T-Prop L L C, represented by Balance Point Construction Planner: J onathan Spence 3.13.D R B20-0571.003 - Gore Creek Meadows Final review of a change to approved plans (stone facade) Address/Legal Description: 5020 Main Gore Place/Vail East Townhomes Applicant: Gore Creek Meadows, represented by Pierce Austin Architects Planner: Greg Roy 3.14.D R B20-0590.001 - Johnson & Mattar Residences Final review of a change to approved plans (siding/deck) Address/Legal Description: 3245 Katsos Ranch Road/Lots 8A & 8B, Block 1, Vail Village Filing 12 Applicant: Tait J ohnson & Christina Mattar, represented by Stais Architecture & I nteriors Planner: J onathan Spence November 16, 2021 - Page 31 of 51 3.15.D R B21-0049.001 - Vail Mortgage Trust Final review of a change to approved plans (window/finishes) Address/Legal Description: 1191 Hornsilver Circle/Lot 3, Block 2, Vail Valley Filing 1 Applicant: Vail Mortgage Trust, represented by Segerberg Mayhew & Associates Planner: J onathan Spence 3.16.D R B21-0132.001 - Four Seasons Final review of a change to approved plans (entrance) Address/Legal Description: 1 Vail Road/Lot A-C, Vail Village Filing 2 Applicant: Ex Vail LLC, represented by Gillette LLC Planner: J onathan Spence 3.17.D R B21-0312.001 - Alpine Pizza Company Final review of a change to approved plans (exhaust fan) Address/Legal Description: 555 East Lionshead Circle Unit C1/Lot 3, Block 1, Vail Lionshead Filing 1 Applicant: Lazier Lionshead L L C, represented by L HM LLC Planner: Greg Roy The applic ations and information about the proposals are available for public inspection during regular office hours at the Town of Vail Community Development Department, 75 South Frontage Road. The public is invited to attend the project orientation and the site visits that precede the public hearing in the Town of Vail Town C ounc il Chambers. Times and order of items are approximate, subject to c hange, and cannot be relied upon to determine at what time the Design Review Board will c onsider an item. Please call 970-479-2138 for additional information. Sign language interpretation available upon request with 24-hour notification, dial 711. November 16, 2021 - Page 32 of 51 P L ANNI NG AND E NV I RO NM E NTAL C O M M IS S IO N November 8, 2021, 1:00 P M Town Council Chambers and Virtual on Zoom 75 S . Frontage Road - Vail, Colorado, 81657 1.Call to Order 1.1.Register in advance for this webinar: https://us02web.zoom.us/webinar/register/W N_tX L0eRs9QKieoSkwg888J w 1.2.Attendance Present: Ludwig Kurz, Brian Gillette, Henry Pratt, Rollie Kjesbo, Karen Perez, Reid Phillips, Pete Seibert Absent: None 2.Main Agenda 2.1.A request for a recommendation to the Vail Town Council for a Prescribed Regulation Amendment pursuant to Section 12-3-7 Amendment, Vail Town Code to amend Section 12-15-3 Definition, Calculation, and Exclusions, Vail Town Code, to add an exemption to allow vaults for car lift systems to be excluded from the GRFA calculation and setting forth details in regard thereto. (P E C21-0046) 20 min. Applicant:K H W ebb Architects & Mauriello Planning Group Planner:Greg Roy Planner Roy introduces item and discussed the history of the application at the P E C. He talks about the concerns of the board at previous meetings. He says the applicants have proposed a couple of changes and talks about the proposed code language. Dominic Mauriello and Kyle W ebb are present for the applicants. Mauriello introduces the 300 square foot limitation and the calculations which factored into this figure. Webb says it’s a scissor lift, OS HA requires an access panel outside the footprint of the lift as well as hoses and pumps outside the footprint. He says this factored into the calculations previously mentioned. Kurz asks for questions from the board. Phillips asks if they can be serviced from above with the only access being within the garage as the language proposes? Webb says that is true in conversations with four manufacturers. Kurz says the square footage language and two vehicles per dwelling unit seems like a reasonable solution. I t will get cars off driveways or parking areas which is a community benefit. He is in favor. He asks if there is November 16, 2021 - Page 33 of 51 additional comment? Perez is pleased to see the changes addressed previous comments from the board. There is no public input. Gillette joins (virtually). Rollie Kjesbo moved to recommend approval to Town Council. Henry Pratt seconded the motion and it passed (6-0). Abstain:(1)Gillette 2.2.A request for review of a Conditional Use Permit, pursuant to Section 12- 16, Conditional Use Permits, Vail Town Code, to allow for the expansion of an outdoor dining patio, located at 168 Gore Creek Drive Unit 142/Lot 1, Lodge Subdivision, and setting forth details in regard thereto. (P E C21- 0027) 10 min. Applicant:Charley Viola (Yama Sushi) Planner:J onathan Spence 1. This Conditional Use Permit approval is contingent upon the applicant obtaining Town of Vail approval of an associated design review application. 2. The applicant shall operate the outdoor patio in a manner generally consistent with the approved site plan included as an attachment to this November 8, 2021 memorandum. Planning Manager J onathan Spence introduces the history of the application, and the ongoing formalization of outdoor dining footprints. He talks about the town’s task force which reviewed the applications. Spence talks about the details of the Yama application, and asks if there are questions. Pratt asks about the plan in the materials. He noticed the barrier goes into the ground in sleeves and asks why that is. Spence says that was in response to a previous town policy and will be subject to a future Design Review Board process without the sleeves. There is no public input. Rollie Kjesbo moved to approve with conditions. Karen Perez seconded the motion and it passed (7-0). 2.3.A request for review of a Conditional Use Permit, pursuant to Section 12- 16, Conditional Use Permits, Vail Town Code, to allow for the installation of an outdoor dining patio, located at 228 Bridge Street Unit B/Lot A Block 5, Vail Village Filing 1, and setting forth details in regard thereto. (P E C21- 0037) 10 min. Applicant:Drew Riley (Russell's) Planner:J onathan Spence 1. Prior to submitting for the required D RB, the plan will be modified to have the outdoor seating limited to two tables replacing the existing bench and one table in front of the garden. (Total of 3 tables) November 16, 2021 - Page 34 of 51 2. The outdoor seating barricade, to be reviewed by the D RB, shall not be placed more than two feet from the face of the wall (not the recess where the bench is). 3. All tables, chairs and barriers shall be completely removed every evening and not stored against the wall. Spence references the previous application before the P E C on Oct. 22nd. He references a photo with the proposed location for a barrier. Staff and task force are recommending approval with attached conditions. Pratt says the site plans proposes to store barriers outside at night. Spence says the conditions address this; the tables will be stored indoors. Phillips asks if this is only for the summer. Spence confirms. There is no public input. Perez says it is better than what was previously proposed but has a problem with it near the covered bridge location. Pratt concurs. Rollie Kjesbo moved to approve with conditions. Reid Phillips seconded the motion and it passed (5-2). Ayes:(5)Gillette, Kjesbo, Kurz, Phillips, Seibert Nays:(2)Perez, Pratt 2.4.A request for review of a Conditional Use Permit, pursuant to Section 12- 16, Conditional Use Permits, Vail Town Code, to allow for the expansion of an outdoor dining patio, located at 223 Gore Creek Drive Unit E/Lot A, Block 5B, Vail Village Filing 1, and setting forth details in regard thereto. (P E C21-0052) The applicant has requested this item be tabled. 2 min. Applicant:Michael Stadler (Up the Creek Bar & Grill) Planner:J onathan Spence Brian Gillette moved to table. Karen Perez seconded the motion and it passed (7-0). 2.5.A request for review of a Conditional Use Permit, pursuant to Section 12- 16, Conditional Use Permits, Vail Town Code, to allow for the expansion of an outdoor dining patio, located at 193 Gore Creek Drive Unit B/Tract A, Block 5B, Vail Village Filing 1, and setting forth details in regard thereto. (P E C21-0034) This application has been withdrawn. No action necessary. Applicant:Matt Morgan (Sweet Basil & Mountain Standard) Planner:J onathan Spence 3.Approval of Minutes 3.1.October 25, 2021 P E C Results November 16, 2021 - Page 35 of 51 Kurz clarifies the spelling of Seibert for the minutes. Karen Perez moved to approve. Rollie Kjesbo seconded the motion and it passed (7-0). 4.I nformational Update 4.1.Update to the Planning and Environmental Commission on the status of the Gore Creek Spill report. Applicant: Planner: Watershed Education Coordinator Wadden says he doesn’t have a lot of new information. Three state agencies are investigating: Colorado Parks and W ildlife (C P W ), the Colorado Department of Agriculture, and the Colorado Department of Public Health and the Environment (C D P HE). We should have something from C P W by the end of the year and C D P HE has undertaken statewide investigation of Vail Resorts’ snowmaking operations. Phillips asks what authority the P E C has with this incident. He says he understands that there is a report that was authored by Vail Resorts, he wants to see if the P E C can get a copy of the report sent to Eagle River Water and Sanitation District and C D P HE. Wadden says the report is publicly available. Phillips says there were protocol and operational problems. He would like the board to view the report before the next meeting. He asks what the P E C’s authority is to ask for representation to this committee to address questions. Can we ask for that? Spence says you could certainly request that. I f there was a conditional use permit attached to it in town, that would be the framework for discussion, but this occurred outside of the town. He will consult with town staff on this issue. Perez asks if the issue will go to the joint-environmental council. Spence asks for clarification. Kurz clarifies the Open Space Committee. Spence says they’re not tasked with this. Wadden says Town Council will be briefed. Perez asks for a summary of the Vail Resorts report. Wadden says he is not comfortable sharing from memory but happy to share the document. His department is waiting for state agencies to make their final reports. Pratt asks about another incident involving yellow paint. Wadden says the hospital parking lot was being re-striped during Halloween weekend. The contractor hired by the hospital spilled or dumped a half gallon of paint into the storm drain. Thanks to observations by a Vail November 16, 2021 - Page 36 of 51 Town Council member, they got out there with a vacuum truck before too much was discharged to the creek. Pratt asks about the citation and what it meant. Wadden says the Police and Fire Department were present. The police took statements and Environmental Sustainability submitted spill reports to C D P HE. The hospital will be billed for the vacuum truck operations, staff time, and equipment. Kurz thanks Seibert for his service on the P E C and wishes him luck moving forward. Spence says there will be one more P E C meeting with Seibert present. 5.Adjournment Rollie Kjesbo moved to adjourn. Karen Perez seconded the motion and it passed (7-0). The applications and information about the proposals are available for public inspec tion during regular offic e hours at the Town of Vail Community Development Department, 75 South Frontage Road. The public is invited to attend the project orientation and the site vis its that prec ede the public hearing in the Tow n of Vail Community Development Department. Times and order of items are approximate, subject to c hange, and c annot be relied upon to determine at w hat time the Planning and Environmental Commission w ill c onsider an item. Please c all (970) 479-2138 for additional information. Please call 711 for sign language interpretation 48 hour prior to meeting time. Community Development Department November 16, 2021 - Page 37 of 51 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C: F uture Council Meeting Topics AT TAC H ME N TS: Description Memo Future Topics (proposed) November 16, 2021 - Page 38 of 51 To: Mayor and Town Council From: Town Clerk’s Office Date: November 16, 2021 Subject: Proposed agenda topics for future meeting agendas Vail Town Council Meetings Topics & Times subject to change "Time of Day" 12/7/2021 Swear in new members & select Mayor & Mayor Pro Tem afternoon Attorney Review of Legal Topics (quasi-judicial, etc.)afternoon 2021 Coordinated Election Recap afternoon Budget 2022 Program & CIP Highlights afternoon Transportation Program Updates afternoon CSE Interviews & Appointments afternoon/evening Pending Litigation Updates ES Booth Creek Fuels Reduction Project NEPA Update evening CSE 2022 Funding Cycle Updates evening 2022 Mill Levy Certification Ordinance (Second Reading)evening 12/21/2021 Review Council Committee Appointments afternoon VLMDAC Interviews & Appointments afternooon/evening Future Topics RMV: Dev Agreement; Deed Restriction Discussion TBD Ford Park Master Plan Updates (process outline) TBD VMS CUP Expiration and Enrollment Status TBD DRB Joint meeting TBD Update about Climate Action Collaborative's recommendations for TOV building codes TBD USFS update about preserving bighorn sheep from mixing w/ domesticated sheep TBD City Market Update (improvements and maintenance)TBD Stream Protection Corridor Legislation TBD Civic Area Plan TBD 2020 Model Traffic Code (speed limits)TBD November 16, 2021 - Page 39 of 51 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C: V L HA September 28, 2021 Minutes AT TAC H ME N TS: Description V L H A September 28, 2021 Minutes November 16, 2021 - Page 40 of 51 Vail Local Housing Authority Minutes September 28, 2021 3:00 PM 75 S. Frontage Road - Vail, Colorado, 81657 PRESENT: ABSENT: Steve Lindstrom James Wilkins Mary McDougall, arrived at 3:09 PM Molly Morales Greg Moffet STAFF: George Ruther, Housing Director Lynne Campbell, Housing Coordinator 1. Call to Order 1.1. Zoom Meeting 1 (call to order pre-executive session) 1.2. Zoom Meeting 2 (post executive session) 1.3. Call to Order A quorum being present Lindstrom called the meeting to order at 3:05PM. Wilkins is absent. Lindstrom requested to amend the agenda and add Four Seasons resort EHU recommendation. MOTION: MOFFET SECOND: MORALES VOTE: 3-0 APPROVED 2. Citizen Participation 2.1. Citizen Participation No comments. 3. Approval of Minutes 3.1. VLHA September 14, 2021 Minutes MOTION: MOFFET SECOND: MORALES VOTE: 3-0 APPROVED 4. Main Agenda 4.1. Resolution No. 15, Series of 2021, a Resolution Approving the Purchase of a Deed Restriction Interest in Property (Type III Deed Restriction) in the Town of Vail November 16, 2021 - Page 41 of 51 Legally Described as Condominium Unit 5-D, Savoy Villas Condominiums, Eagle County, Colorado with a Physical Address of 1200 Lions Ridge Loop, Unit 5-D, Vail Colorado; and Setting Forth Details in Regard Thereto. Presenter: Lynne Campbell, Housing Coordinator MOTION: MOFFET SECOND: MORALES VOTE: 3-0 APPROVED 4.2 Four Seasons EHU Recommendation Kristen Kenny provided an introduction for Andrew Sellnau, Asset Manager for Extell aka Ex Vail LLC and Four Seasons. Extell is looking for VLHA input regarding their existing EHUs. Extell is a New York based real estate developer who purchased and recently remodeled and upgraded the Four Seasons resort. The existing 28 EHU dorm rooms (56 beds) were identified as an area for improvement. Since 2016 they have only utilized about 45% of capacity and never have hit full capacity. Housed employees tend to move to other rental properties or quit. The dorm rooms are beds only with ability to have a hot plate or instant pot, otherwise meals are in the hotel or elsewhere. Extell is proposing to move 13 units (26 beds) off site and convert that space to hotel keys. The remaining 15 units will remain onsite. Two options were presented: 1. Master lease properties to sublet to their employees 2. Offer existing employees funding or down payment assistance to place a deed restriction on an owned/purchased property. Extell’s goal is not to just check boxes but provide housing which meets the employee’s needs. Extell wants to encourage long term employees since the seasonal market has become more a year round resort. Discussion ensued with the Authority. Policy question, per Ruther, is there an approach to house employees which hasn’t been reviewed. The Authority is not in favor of master leasing units, too many variables. Transportation may need to be included in off-site units. VLHA stated to Sillman the Town currently has an EHU exchange program which could be used. The Authority agrees it is worth pursuing other housing options since existing dorm units are not meeting the resort’s need and goals. November 16, 2021 - Page 42 of 51 5. Matters from the Chairman and Authority Members 5.1. Matters from the Chairman and Authority Members Presenter: Steve Lindstrom, Chairman 6. Executive Session 6.1. Executive Session per C.R.S. §24-6-402(4)(a)(e) - to discuss the purchase, acquisition, lease, transfer or sale of real, personal or other property interests and to determine positions relative to matters that may be subject to negotiations regarding: Vail InDEED applications and deed restrictions. Presenter: Lynne Campbell, Housing Coordinator No items were reviewed. 7. Any Action as a Result of Executive Session 7.1. Any Action as a Result of Executive Session No action taken. 8. Adjournment 8.1. Adjournment 3:57PM (estimate) MOTION: MOFFET SECOND: MORALES VOTE: 4-0 APPROVED 9. Future Agenda Items 9.1. • Land Banking (sale of GRFA) • Investment Banker Discussion - Long Term Housing Funding 10. Next Meeting Date 10.1. Next Meeting Date October 12, 2021 Meeting agendas and materials can be accessed prior to meeting day on the Town of Vail website www.vailgov.com. All housing authority meetings are open to the public. Times and order of agenda are approximate, subject to change, and cannot be relied upon to determine at what time the Vail Local Housing Authority will discuss an item. Please call (970) 479-2150 for additional information. Please call 711 for sign language interpretation 48 hours prior to meeting time. Housing Department November 16, 2021 - Page 43 of 51 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C: V L HA October 26, 2021 Minutes AT TAC H ME N TS: Description V L H A October 26, 2021 Minutes November 16, 2021 - Page 44 of 51 Vail Local Housing Authority Minutes October 26, 2021 3:00 PM Virtual 75 S. Frontage Road - Vail, Colorado, 81657 PRESENT ABSENT Steve Lindstrom Molly Morales, arrive post meeting Mary McDougall 3:16PM Greg Moffet James Wilkins 1. Call to Order 1.1. Call to Order A quorum is present, Lindstrom called the meeting to order at 3:00PM. Morales was absent for meeting. Moffet made a motioned to leave the regular meeting and enter executive session. MOTION: MOFFET SECOND: WILKINS VOTE: 4-0 2. Executive Session 2.1. Executive Session per C.R.S. §24-6-402(4)(a)(e) - to discuss the purchase, acquisition, lease, transfer or sale of real, personal or other property interests and to determine positions relative to matters that may be subject to negotiations regarding: Vail InDEED applications and deed restrictions. Presenter: Lynne Campbell, Housing Coordinator 3. Any Action as a Result of Executive Session 3.1. Any Action as a Result of Executive Session Moffet made a motioned that staff continue with Vail InDEED negotiations as discussed in executive session. MOTION: MOFFET SECOND: WILKINS VOTE: 4-0 4. Adjournment 4.1. Adjournment 3:16PM Moffet motioned to adjourn the meeting at 3:16PM. Morales joined meeting at November 16, 2021 - Page 45 of 51 3:16PM after all discussions and votes occurred. MOTION: MOFFET SECOND: WILKINS VOTE: 4-0 5. Future Agenda Items 5.1. Land Banking (sale of GRFA) Investment Banker Discussion - Long Term Housing Funding 6. Next Meeting Date 6.1. Next Meeting Date November 9, 2021 November 23, 2021 and December 28, 2021 meetings are cancelled however they will be held should there be Vail InDEED applications for review. Meeting agendas and materials can be accessed prior to meeting day on the Town of Vail website www.vailgov.com. All housing authority meetings are open to the public. Times and order of agenda are approximate, subject to change, and cannot be relied upon to determine at what time the Vail Local Housing Authority will discuss an item. Please call (970) 479-2150 for additional information. Please call 711 for sign language interpretation 48 hours prior to meeting time. Housing Department November 16, 2021 - Page 46 of 51 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C: 3rd Quarter I nvestments AT TAC H ME N TS: Description 3q November 16, 2021 - Page 47 of 51 TOWN OF VAIL MEMORANDUM TO: Scott Robson Kathleen Halloran Council Members FROM: Carlie Smith DATE: 3rd Qrtr 2021 RE: Investment Report Enclosed is the investment report with balances as of September 30, 2021. The estimated average yield for the pooled cash fund is 0.30%. As of 09/30/21, the Treasury yield curves for 3 months, 6 months, and 1 year are 0.04%, 0.05%, and 0.09% respectively. The historic lows in US Treasury yields continued through the third quarter of 2021. In November the Feds annouced they will begin tapering assets but emphasized that didn’t mean interest rates would increase anytime soon. The Fed's have indicated that they would like to see the job market recover further before hiking rates. The town's investment balance grew $33.4M in the first quarter mainly due to proceeds from the issuance of debt on the Public Works Shops project ($15M) and strong revenues. In April, the town invested another $15.0M in government securities to diversify the large "cash" balance. Our investment mix follows the policy objectives of safety, liquidity, and yield in that order. There were no changes to investment products or banking institutions. Please call me if you have any questions. Gov't Securities $ 26.2 M 19% CD's $ 9.3 M 6% Colorado Investment Pool $ 70.4 M 50% Cash $ 34.7 M 25% 2021 3rd Qtr. Investment Mix $140.6 M November 16, 2021 - Page 48 of 51 Town of Vail, Colorado Investment Report Summary of Accounts and Investments As of 09/30/2021 2021 Balances Percentage Cash of Total Commercial Banks $33,707,855 23.97% Money Market Funds $962,421 0.68% Total Cash $34,670,277 24.65% U.S. Government Securities FNMA'S, GNMA'S, FHLMC'S & SBA'S - Dana $26,229,974 18.65% Total Government Securities $26,229,974 18.65% Certificates of Deposit $9,304,905 6.62% Colorado Investment Pools $70,411,233 50.07% Total Portfolio $140,616,389 100.0% Maturing Within 12 Months 111,293,351 79.15% Maturing Within 24 Months 2,821,166 2.01% Maturing After 24 Months 26,501,872 18.85% 140,616,389 100.0% November 16, 2021 - Page 49 of 51 Institution Average Balances Type of Accounts Return 09/30/21 "CASH" ACCOUNTS Commercial Bank Accounts: First Bank of Vail - Operating Accounts 0.050% $33,707,855 Money Market Accounts: Schwab Institutional Money Market Fund - Dana Investments Interest and Balance 0.010% $927,873 Vail Super Now Public Funds Account - Piper Jaffray Interest and Balance 0.000% $34,548 Total Money Market Funds $962,421 Total "Cash" Accounts $34,670,277 GOVERNMENT SECURITIES FNMA'S, GNMA'S, FHLMC'S & SBA'S - Dana 1.10% 26,229,974$ 26,229,974$ Total Government Securities 26,229,974$ 1st Bank, Vail Colorado (#5734) Matures September 14, 2022 1.510% 1,127,971 1st Bank, Vail Colorado (#3421) Matures Mar 17, 2026 0.500% 1,175,052 1st Bank, Vail Colorado (#4290) Matures Sept 29, 2021 0.700% 1,129,597 1st Bank, Vail Colorado (#4754) Matures Dec 28, 2021 0.700% 1,127,693 1st Bank, Vail Colorado (#5319) Matures May 23, 2022 0.300% 1,582,852 1st Bank, Vail Colorado (#7554) Matures November 25, 2022 0.200% 1,159,665 Piper Jaffray 17312QL98 Matures May 23,2023 3.050% 104,816 Piper Jaffray 06740KLH8 Matures October 21, 2021 2.140% 130,185 Piper Jaffray 02587CFU9 Matures Aug 29, 2022 2.340% 210,390 Piper Jaffray 38148PUA3 Matures December 6, 2022 2.430% 256,948 Piper Jaffray 949763LRS Matures December 8, 2022 2.430% 256,963 Piper Jaffray 17312QQ36 Matures July 24, 2023 3.130% 158,126 Piper Jaffray 254673RVO Matures July 25, 2023 3.130% 105,424 Piper Jaffray 06426KAMO Matures July 31, 2023 3.030% 263,175 Piper Jaffray 29278TCG3 Matures July 31, 2023 3.030% 252,648 Piper Jaffray 58404DCM1 Matures July 31, 2023 3.080% 263,403 9,304,905 Total Certificates of Deposit 9,304,905$ LOCAL GOVERNMENT INVESTMENT POOLS Colotrust General Fund Interest 0.005% $70,411,233 Total Local Government Investment Pools Accounts $70,411,233 Total All Accounts $140,616,389 Performance Summary As of 09/30/2021 November 16, 2021 - Page 50 of 51 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C: Recess (est. 6:00 p.m.) November 16, 2021 - Page 51 of 51