HomeMy WebLinkAboutCSE Minutes 08-05-2020 DRAFT (2)COMMISSION ON SPECIAL EVENTS MEETING Virtual Meeting
(Info at the bottom of the page)
Wednesday, August 5, 2020 @ 8:30a.m.-10:00a.m.
Minutes:
Meeting materials can be accessed at the following link:
August 5, 2020 Meeting Materials Board Attendees: Ali Wadey, Sam Biszantz, Mark Gordon, Jill Lau, Barry Davis, Marco
Valenti
Other Attendees: Jeremy Gross, Mia Vlaar, Liz Gladitsch, Angela Mueller, Joel Rabinowitz, Kathy Fagan, Kristen Horpedahl, Leon Fell, Lynn Martin, Michael McCormack, Peter Osorio, Ryan Slater, Skip Thurnauer
1. 8:30a.m.: Administrative Items (10 minutes) a. Approval of the Minutes from the CSE Meeting on 06/4/2020
• Gordon/Biszantz/unanimous
b. VLMDAC, VEAC and Council Updates
• Boards and commissions are being left behind with once a month meetings due to the speed that things are changing.
• VLMDAC
1. Skip: Last meeting we voted to reduce our 2020 budget by 60% for 2021 2. Continuing to market to drive and Front Range markets, shifting as needed when drive markets have spikes
• VEAC: 1. Rental Relief Program was passed at $1M and up to $15k/business 2. Tenting of Restaurant patios in Winter: Focus on how to
keep restaurants open at larger capacity this winter
3. Gift Card Program: provided to local community and guests to encourage spending in Vail 4. Tenting proposal should include some village/public consumption areas
c. Financial Update
• $87,473 unspent from CSE after 30% reduction
• 2021 budget discussions now but planning on flat budget from
2020. d. Upcoming Meeting Reminders
• VLMDAC – Thursday August 20
• Town Council – August 18
• CSE – September 2
e. 2021 Application/RFP timeline
• RFP published this month, applications due September for CSE to
review in October, votes at end of October, final approval by
Council in conjunction with 2021 budget approval.
1. In the past, the CSE has been involved in the drafting of the
RFP
2. 8:40 a.m.: Update on Current Public Health Orders (5 Minutes) a. Transition Trail Map/State Orders
3. 8:45 a.m.: Event Recap (15 Minutes)
a. Vail Whitewater Race Series
• First event in Vail post COVID shut down and only white-water series that happened this year
• 30% people from Vail, 50% EC
• Used some of CSE budget to purchase gift cards from local businesses
• Valenti/Biszantz/unanimous Davis abstained 4. 9:00 a.m.: Event Funding Approvals (20 Minutes) Working on a reimbursement plan for those events that were canceled. Ie:
unrecoverable marketing costs,
a. Powabunga –
• Motion to approve final funding Powabunga with an amended contract for a 2021 event.
• Valenti/Davis/unanimous b. Taste of Vail
• Motion to approve the amended amount of $46,684.77
• Biszantz/Valenti/Final Funding released c. Farmers Market
• Wadey: can CSE/staff set up a meeting with Meadow Drive business owners so we can get a unified stance from them and
investigate a way for more vendors, spread out past Meadow Drive.
• Motion to approve additional $22,000 to allow farmers market to continue without charging
• Davis/Valenti/Davis, Valenti, Wadey, Lau – For Gordon, Biszantz Against 5. 9:20 a.m.: Event Funding request (15 Minutes)
a. September wine festival
• Discussion 1. Sam, this seems like the amount we would fund for a full 2021 event. 2. All businesses are suffering and adapting to higher
expenses with lower revenue.
3. Concern that the event could move back to Breckenridge next year regardless of funding 4. Concern that this would deplete funding for other events that
may come up through the rest of the year.
• Gordon Motion to fund vail wine festival at $55,000 for wine festival
• Wadey Gordon Davis for/Biszantz/Lau/Valenti Against
1. Gordon Motion to fund wine festival at $50,000/Davis/ a. Biszantz/Lau/Valenti against 2. Motion to support wine festival at $45000 a. Approved 6/1 Valenti Against
• Original request for $65,000
• Motion to approve at $45,000. Producer will get back to Jeremy if that will allow them to hold the event
6. 9:35 a.m.: Event Survey List (10 minutes)
a. Board members to submit ideas for updates to the survey to include COIVD related questions 7. 9:45 a.m.: Event Updates (15 Minutes)
a. Vail Outlier/Van Show Update
b. Update from Mike McCormack
• Vail Resorts has withdrawn approval to use property for bike expo. Many bike brands are limited in activation opportunity due to
pandemic. Others are still interested but it will be a smaller field. Van/RV vendors are still engaged and interested. 2020 event would be smaller all around with the goal of getting it off the ground and collecting marketing assets for 2021 event. There is still a lot of excitement for the van show this year as more people are taking
to the streets in campers/rvs.
• Motion to keep funding at 16500 for adjusted outlier and van show.
• Biszantz/Davis/unanimous 8. 10:00 a.m.: Public Comment/Event Producer Open Discussion (5 Minutes)
9. 10:05 .a.m.: New Business (5 minutes) Events still on calendar for 2020 as of Aug. 5, 2020
a. Vail Automotive Classic
b. Vail Mountaineers Alumni Weekend c. Art Festival d. Vail Classic invitational e. Vail Mountaineers Hockey Tournament
f. Vail Family Fun Fest
g. Farmers Market h. Farm to Table i. Yeti Hockey
j. Legacy Fighting alliance k. Vail Skating Festival l. Vail outlier
Adjournment @10:10 a.m.
The August 5 CSE meeting will be held virtually via Zoom. If you would like to attend virtually please register ahead of time via the link here -
https://us02web.zoom.us/webinar/register/WN_Jgy3aZnqSJCQgxhIbhSahQ.
During the webinar, you can use the Q&A feature to ask questions to the CSE or
you can use the Raise Hand button to request to be un-muted.