HomeMy WebLinkAbout01. CSE Minutes 010820-Draft
COMMISSION ON SPECIAL EVENTS MEETING
West Side Cafe
Wednesday, January 8, 2020 @ 8:30a.m.-10:00a.m.
Minutes:
Roll Call: Alison Wadey, Liz Gladitsch, Jill Lau, Mia Vlaar, Kim Newbury Rediker, Marko
Valenti, Jana Morgan, Sam Biszantz, Barry Davis, Jeremy Gross, Mark Gordon Call to Order: 8:53
1. @ 8:30a.m.: Administrative Items (10 minutes)
a. Roll Call:
• CSE
• Alison Wadey,
• Jill Lau
• Marco Valenti
• Kim Newbury Rediker
• Sam Biszantz
• Barry Davis
• Mark Gordon
• Staff
• Liz Gladitsch
• Mia Vlaar
• Jeremy Gross
• VLMDAC Rep
• Jana Morgan b. Approval of the Minutes from the CSE Meeting on 12/04/19
• Motion to approve Rediker/Valenti/Unanimous Lau abstained c. Upcoming Meeting Reminders
• February 5, 2020
d. Mountain Art Collective Update
• Need marketing materials for existing events
• Concert series is delayed. Gordon is supportive of keeping the
funding. Biszantz, we need to give them a deadline on an update
so we can reallocate if needed. Gross, we will ask for an update at the March CSE. Wadey, can we setup a tour for CSE and council. Gross, I will set it up. e. Legacy Fighting
• Request to move dates to June 12. No concerns from CSE. f. Van Show, Wadey Mike McCormack is building the Van Show to accompany Outlier. It will be modeled after the handbuilt bike show but
for camper vans. Vans and bikes go hand in hand. Encouraged him to come to supplemental in June. 2. @ 8:40: Swearing in of CSE members for 2020-2022 term. (5 minutes) a. Samantha Biszantz, Kim Newbury Rediker, Jill Lau b. Continued to next meeting
3. @ 8:45: Board Responsibilities, Expectations, Best Practices (30 Minutes) a. Colorado Municipal League training for Boards and Commissions 4. @ 9:15: 2020 Strategic Planning and Brainstorming (35 Minutes) a. VLMD Lodging Tax Discussion
• VLMD is looking at recommending to council to double lodging tax. Extra funds raised could be used for event funding. b. Event Brainstorming – World Class, Industry Leading Events
• What was everyone’s favorite Farmers market, Powabunga, bravo,
go pro, usopen. Taste of Vail.
• What event would you travel for? Panic Concert College football national champs, music or art exhibits,Waste management open,
Youth Hockey Vlaar- Jackson, WY has a process to ween events off of funding over 5 years. Wadey – need support from council to make this happen. Need to hold event producers accountable for budgets, survey data, etc.
Morgan – VLMD discussed events that continue to get funding but are not selling sponsorships. Biszantz – Ticket prices should be evaluated. People will spend $1500 to go to burning man because they “have to” be there. The events should be sold as high value events worth the ticket prices.
Free events create comfort for event producers because they get money guaranteed by the town. Producers of paid events have to fight to turn a profit. c. 2020 Event Surveys: What do you need?
• Auditing! 3rd party? Need better responses for surveys. Need
faster turn around on surveys. Producers should not ask local businesses for survey participation prizes. Producers should offer discount or comp for future events to entice responses.
• Better visual for dashboard
5. @ 9:50.a.m.: New Business (10 minutes) Prima Vail dates are updated. Wifi Gating is being explored
Adjourned @10:00a.m. Davis/Biszantz/Unanimous