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HomeMy WebLinkAbout02. PF2020 Event Budget_Feb 1 2020Estimated ActualTotal income $294,075.00 $220,032.07Total expenses $86,179.00 $91,065.73Total profit (or loss)$207,896.00 $128,966.34 Project Funway 2020 - February 1, 2020 > Profit - Loss Summary $0.00 $50,000.00 $100,000.00 $150,000.00 $200,000.00 $250,000.00 $300,000.00 $350,000.00 Estimated Actual Total income Total expenses Estimated Actual Total Expenses $86,179.00 $91,065.73 Site/Location/Operations Estimated Actual Food & Beverage Estimated ActualDobson (buyout/labor/hard costs - 2 days)$4,700.00 $0.00 Event Food (400 pplx $57)$23,370.00 $25,759.79Licence$270.00 $0.00 Back Stage Food + Beverage (i $400.00 $504.60Sound/AV $19,681.00 $19,557.25 Alcohol (Wine)$350.00 $1,080.00Registration Supplies $50.00 $129.39 Alcohol (Liquor) - in kind $0.00 $0.00Bar building labor $375.00 $265.25 Beer - in kind $0.00 $0.00Misc Construction Supplies $0.00 $0.00 Dobson Bar Labor $0.00 $1,246.25Trash/Composting (included in Dobson fees)$0.00 $0.00 Guest soda/water $100.00 $0.00Rentals (chairs, tables, linens, servingware)$6,500.00 $12,160.30 For Sale Food (H+H)$0.00 $2,050.00Rentals Decor -based on sales $4,000.00 $0.00 Subtotal $24,220.00 $30,640.64Truck Rental $150.00 $0.00Strike Team - 6 men x 4 hours (volunteers from $528.00 $0.00 Entertainment Estimated ActualiPad Rentals - Registration $0.00 $466.00 Runway DJ $500.00 $500.00Judging Cards (Copy Copy)$280.00 $66.95 Emcee - Michael Johnston $0.00 $0.00Table Top Decor $250.00 $325.00 Guest Judge - Mondo Guerra $1,500.00 $1,500.00Judges stage furniture rentals (donated)$500.00 $0.00 Hair & Make Up Supplies $160.00 $400.16Black Paper + Gaff Tape (Uline)$350.00 $559.06 Guest Judge + Assistant Travel $450.00 $544.20Photography (runway show)$1,000.00 $1,000.00 Runway Producer $3,000.00 $3,000.00Videography - High Five $900.00 $1,452.00 Event Planner $4,000.00 $4,000.00Bid Numbers + Table Numbers printing $150.00 $209.85 Paddle Raise Video - CTA $1,500.00 $1,125.00Security$795.00 $540.00 Mountain Limo Mondo Transpo $0.00 $0.00Wrist Bands - Alibaba (Wendy)$0.00 $173.99 $0.00 $0.00CC Swiper Rental and return shipping- Registra $0.00 $433.75Subtotal$40,479.00 $37,338.79 Subtotal $11,110.00 $11,069.36 Marketing Estimated ActualAdvertising - Radio/TV (in kind in 2019)$0.00 $0.00 Prizes Estimated ActualAdvertising - Print - Vail Daily $1,500.00 $1,500.50 Prizes $0.00Advertising - Digital + Social Media (paid + orga $3,000.00 $3,000.50 Cash Purse $0.00Public Relations - in house $0.00 $0.00 Subtotal $0.00 $0.00Silent Auction Envelope Labels $50.00 $15.00Promo Video Editing - Capture the Action $600.00 $500.00Graphic Design $1,250.00 $1,201.00Website/Ticketing Site - One Cause $0.00 $1,047.50Private Donor Invite/Brochure Printing $670.00 $439.00Concierge Cards - ticket sales $300.00 $297.00Photography - Brent Bingham (in kind)$0.00 $0.00Poster hanging supplies $0.00 $8.96Mannequin Display Posters $0.00 $195.84Subtotal$7,370.00 $8,205.30 Miscellaneous Estimated ActualMannequin wigs etc.$0.00 $58.39Teacher appreciation dress supplies $0.00 $396.82 Project Funway 2020 - February 1, 2020 > Expenses Transportation - Truck to pick up mannequins $0.00 $400.00Committee Vests + Embroidery $0.00 $387.69Postage - Private Invitations $0.00 $110.00Turtle Bus Subsidy $0.00 $175.00Runway + Presenting Sponsor Banners $0.00 $270.00Thank you gift wrapping $0.00 $16.25Art Install - Danny Martinez $0.00 $389.51Live Mural Supplies $1,500.00 $556.38Photobooth Supplies $1,500.00 $969.00Event Signs (Copy Copy)$0.00 $45.00Utensils for bleacher food $0.00 $37.60Subtotal$3,000.00 $3,811.64 Estimated ActualTotal Income $294,075.00 $220,032.07 Tickets/AdmissionsForecastActual Forecast Actual509Front 2 Rows Seats @ $250.00 $12,500.00 $2,250.0015064Reserved Floor Seats @ $125.00 $18,750.00 $8,000.000100Early Bird Bleacher Seats @ $25.00 $0.00 $2,500.00052Designer Parent Discount Reserved Seat@ $90.00 $0.00 $4,680.00250144Bleacher Seats @ $35.00 $8,750.00 $5,040.004529Volunteer @ $35.00 $1,575.00 $1,015.00495398$41,575.00 $23,485.00 Programs/Advertising - Project Funway is a Green Event - no programsForecastActual Forecast Actual0Covers @ $0.00 $0.000Half-pages @ $0.00 $0.000Quarter-pages @ $0.00 $0.00$0.00 $0.00 Revenue from other itemsForecastActual Forecast Actual11Presenting Sponsorship (10-Top Table) @ $30,000.00 $30,000.00 $25,000.00 10 ppl11Cashmere Maxx Sponsor (10-Top Table) @ $12,500.00 $12,500.00 $10,000.00 10 ppl30Live Mural Sponsor @ $5,000.00 $15,000.00 $0.00 12 ppl 1 0 Photobooth Sponsor @ $12,500.00 $12,500.00 $0.0021Runway Sponsor (4 Front Row Seats) @ $5,000.00 $10,000.00 $5,000.00 4pplLive Auction $10,000.00 $5,400.00Online Auction $15,000.00 $14,500.00Paddle Raise Donations $50,000.00 $60,203.0011CSE Funding (8-Top Table)$10,000.00 $4,000.00 8ppl87Cashmere Table 10-Top Table @ $5,000.00 $40,000.00 $35,000.00 50 ppl1010Silk Table 8-Top Table @ $2,500.00 $25,000.00 $25,000.00 80 ppl207Velvet Table 4-Top Table @ $1,000.00 $20,000.00 $7,000.00 80 ppl02scratchy wool Table 6-Top Table @ $2,000.00 $0.00 $4,000.00 12 pplCredit Card Offset $2,500.00 $1,070.070Bleacher Food $0.00 $374.00$252,500.00 $196,547.07 250 ppl + 200 seating Project Funway 2020 - February 1, 2020 > Income Company Total Contract In Kind Value (Discount or Donation) Dobson Ice Arena - CSE A/V $32,677.50 $13,120.25 Event Rents Vail Daily Print $8,000.00 $6,500.00 ($1500 match + $5000 sponsorship) Vail Daily Digital/Social $3,000.00 Red Maple Catering - Buffet $38,259.79 $12,500.00 TV8 KZYR RNDC Fronterra Wine Vail Brewing Company Republic National (rum/gin/vodka) Sazerac (vodka/bourbon/tequila) Brown-Forman (Korbel) Breakthru Beverage (vodka) Slifer Designs Berkshire Hathaway (truck)$150.00 $150.00 Brent Bingham Photography $1,500.00 $1,500.00 CostCo Vail Valley Temps - strike crew Total $83,587.29 $33,770.25 Project Funway 2020 - February 1, 2020 > In Kind