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HomeMy WebLinkAboutSpecial Event Update for CSE (Responses) - Form Responses 1Event Name Producer Name What is the date for your next decision or update, if determined Original Event Date Have you officially reschedule d your event to a new date? New proposed date Original Event Attendance Goal New Event Attendance Goal Are you anticipating a change in your target audience?Please describe the changes you are planning for your event operations.How does this new format continue to meet the goals of specials events in Vail? Original Funding Amount Adjusted Funding Request Outlier Offroad Festival Mike McCormack 8/31/2020 9/25/2020 No 1750 2500 Yes Adding a second event, taking advantage (hopefully) of the cycling community's collective desire to get out! The Van Show is a completely separate event, but the consumer is both active and affluent.$25,000.00 $25,000.00 Vail Automotive Classic Vail Automotive Classic Foundation 9/13/2020 No 2000 No None. Spectator turnout may be down N/A $5,000.00 $5,000.00 Bourbon and Bacon Fest Entercom 6/26/2020 10/2/2020 No 1500 500 No TBD same $45,000.00 $30,000.00 Vail Skating Festival Eddie Shipstad 8/16/2020 12/21/2020 No 2200 3000 No It all depends on social distancing rules for events by December. If social distancing is still an issue for events, fewer tickets will be sold for the Ice Spectacular both for on-ice seating and bleacher seating. We will also go to reserved seating for both options to assure that people are keeping the proper distance. I will be able to control how many seats are put together for families. Both Free shows at the outdoor venues are excellent locations for people to social distance. Both the Arrabelle and Solaris Ice Rinks are great locations for people to space themselves comfortably. Concerning the clinic/seminar, our groups tend to be divided for a 1 to 6-8 ratio for coach/skaters at each end of the ice surface. Figure Skaters from day one are taught to social distance on skating sessions. The clinic is a safe environment for all of the participants. We still can do the two outdoor shows. The Clinic/Seminar should still be a positive and successful event. The Ice Spectacular is the only event that is not for sure. This event will be dependent upon social distancing rules. My budget is extremely tight and I will not take any chances with depending on ticket sales to break even. Also, with the possibility of doing the free Ice Spectacular show for Vail Health's First Responders I am asking for one additional day at Dobson Arena for a total of three days. I think this will be an amazing event for Vail Health. I'm hoping that this may open up some sponsorship opportunities from other Vail businesses and hotels to make small donations to help pay the additional costs that I will be taking on by adding this show (Dobson Staffing, additional day of Theatrical lighting expenses, printing tickets for the event, etc.) The skaters will perform in this show for free. The show will be shorter than the main Ice Spectacular show on the 22nd, but still an amazing night of ice entertainment for the First Responders of Vail Health. I have lost two major sponsors from last year due to COVID-19. $20,000.00 $25,000.00 2020 Vail Sportsmanship Tournament Vail Mountaineer Hockey Club 8/1/2020 11/6/2020 No No No plans for changes as of yet since our event is not until November 2020. Avalanche Alumni Weekend Trista Sutter 9/12/2020 No No No changes yet $5,000.00 Public Safety Recognition & EMS Awards 9/10/2020 8/1/2020 No 9/10/2020 200 500 No Thank you so very kindly for considering our changes for the ToV's generous donation to our Vail Special Event. We are planning to change our proposed Heart & Sole Summer Event - an outdoor gathering designed to bring the Eagle County community together for food, fun and awareness about the work that Starting Heart does. This year we'd like to partner with the Rotary Club of Vail in their annual Recognition Event for local EMS and First Responders. We feel very strongly about the importance of recognizing these incredible people who are putting their lives on the line every day for our community. With the COVID-19 pandemic among us, this year presents a unique opportunity to do just that. Vail Resorts gifted us with an Epic Promise Community Grant for a 2020 fundraiser that we will put toward this event as well. By coming together, we will make this a phenomenal event for these outstanding public safety individuals. The original event was to take place outdoors at a Vail location with the purpose of increasing awareness of Starting Hearts to the public. This new format will allow us to come together with other Vail based organizations to put a spotlight on our first responders. Our plans are to invite the public to this event, and reach more people than previously planned and expected. Doing a joint event will allow us also to provide more value to the attendees; with prizes, a silent auction and possibly even more. We love the idea of coming together as a community and support our first responders.$5,000.00 $5,000.00 Vail Dance Festival Vail Valley Foundation 5/15/2020 7/31/2020 No 22000 0 Yes Right now we are in a complete "hold until further notice" phase with the Dance Festival. Legacy Fighting Alliance Sven Bean 6/1/2020 6/12/2020 No 9/11/2020 1500 1000 No TBD No change to format $18,000.00 $18,000.00 Community Leadership Academy Karah Maloley 6/1/2020 6/10/2020 Yes 7/8/2020 20 20 No I am pushing the date back so that member of the community will be ready to learn as a group. I am going along with the County trail map plan. All items are the same...just pushing the dates back one month. $5,000.00 none Vail Classic Invitational Danielle Salinsky 6/1/2020 9/19/2020 No 450 450 No No changes have been planned yet. We are waiting to hear back from the Colorado State Gymnastics Committee to see proposed changes to the upcoming season. Our format will remain the same regardless just with a smaller capacity of people per session if need be.$8,000.00 $8,000.00 2020 Vail Pickleball Open Vail Recreation District 8/26/2020 No 1500 500 Yes We are considering a limit to number of spectators at the event.Will reach spectators through live streaming and YouTube $5,000.00 $5,000.00 Rocky Mountain Burger Battle/Craft Beer Classic Team Player Productions 6/1/2020 6/27/2020 Yes 8/15/2020 2000 1000 Yes We are looking to do smaller sessions with a cap of 200 people per session. This would allow us to keep with public health regulations that are in place. We also would move to a smaller, more contained footprint to regulate flow of patrons. We have the ability to combine different factors from our events to produce smaller events over multiple days. Our hope is that we can continue to present events for people to enjoy in a safe atmosphere. We hope that these events provide the residents of the Valley to come out and enjoy themselves once again. We also want to support the local restaurants and breweries and give them an opportunity to get back on their feet. The hope is that we showcase all the great things that Vail has to offer and that it is safe to come back to Vail once again. $65,000.00 $50,000.00 Kids Adventure Games Helene Mattison 6/6/2020 8/5/2020 No 5000 750 No We will move from the Kids Adventure Games to the Family Adventure Quest. Each team will need to comprise of family members, this may be one adult and one child, or siblings only. We will start teams further apart to ensure social distancing. We are writing our protocols. The race will be the same. It is a family friendly event which embraces all Vail stands for. $40,000.00 $40,000.00 Powabunga Austin Gavlak 6/1/2020 4/17/2020 Yes 4/16/2021 15000 15000 No We are going to monitor the situation and make capacity and distancing procedures as needed We will continue to drive tourism, we believe there will be a consumer shift to boutique festivals with smaller crowds than massive festivals. With additional marketing and creative techniques we can connect with an audience that is excited to see music in a safer outdoor setting.$79,790.00 $79,790.00 Taste of Vail Spring Ren Event Productions/Ang ela Mueller 5/7/2020 4/1/2020 Yes 4/7/2021 10000 5500 Yes Due to our event being extremely social event: The board has made the difficult decision to wait till 2021 for the Taste of Vail. We will wait to have our 30th celebration till 2021. Events will be similar, and changed to meet our COVID Standards we will be continually revising. We will be beginning our Social media for the next year once our Press Release goes out. This will be ongoing for Restaurants, and wineries and sponsors for our events. $55,000.00 $55,000.00 Taste of Vail Fall Ren Event Productions/Taste of Vail 5/7/2020 9/18/2020 Yes 9/17/2021 500 250 No We will be working to ensure all our spaces we utilize will follow our guidelines for the Taste of Vail. We will submit our COVID guidelines that will be revised and set for this event next year. Following safety for our guests and ourselves. We aim to keep our event a social event that people are excited for. We will continue our hikes, biking, yoga and a tasting. Locations and spacing will be determined after we have a year to truly ensure the safety of our widespread demographic. $20,000.00 2500 cover PR Vail Farmers' Market & Art Show Ren Event Productions/Vail Farmers' Market 5/7/2020 7/21/2020 No 7/21/2020 16000 3000 No We will be kicking off the Vail Farmers' Market with the virtual market. We will start the market shopping available June 14. The sales tax will be collected for any orders for Taste of Vail and the State of Colorado. We will be delivering and shipping. We will continue the virtual market. We will be looking at having market begin in July and will continue the market via virtual if we are not having on the streets of Vail. We had our first interview with Channel 9 news today, and the word is out. We have spent many hours creating a new shopping site and working on creating a system that will allow guests from all over to see. We will be also speaking with all the hotels and ensuring that all their guests have our information, so guests can preorder items that can be in their rooms when arriving . We will be collecting the sales tax for the Town of Vail and we are also allowing the Meadow Drive businesses to be on the virtual market. $43,000.00 $43,000.00 Family Education Efforts of Mountain Youth Mountain Youth 3/26/2020 No 1400 1400 No Mountain Youth held 3 in person Eat Chat Parent family education events between January and March, reach 381 individuals. An additional family education event was to be held in person at Red Sandstone Elementary School on March 26 and was transitioned to a virtual platform and had 93 youth and families in attendance. The Eat Chat Parent @ Home series and family education events will continue through end of school year with a possibility of virtual events over the summer to support families. The events are open to the entire community to attend and not just Town of Vail residents. A second virtual event, "How to stay positive no matter what with Dr. Paul" was held on April 13 in English for the first 30-minutes and Spanish 30 minutes in Spanish, with 88 views of the event. We held a viewing of "Screenagers the Next Chapter" on May 6 with 400 attendees. The film had Spanish subtitles and an interpreter for the paneling following the panel. During the spring, Mountain Youth has continued planning efforts for a Spanish-speaking family education program titled Aprendiendo Juntos, and initiated a Whats App group (in Spanish) to support daily behavioral education posts and resource sharing. There are currently 107 followers of this group as of today with engagement daily from participants, averaging 10 posts back and forth daily, up to 75 posts one day. Mountain Youth has shared 44 websites and resources through this app. The next virtual event will be held on May 19, "Dealing with covid-19 in a social media driven world." Consecutive Spanish interpretation will occur during the event. Planning for the fall has been underway with contracts pursued with national speakers in family education best practices. Contingency plans to move these to smaller settings or virtual are also underway. Spanish speaking family education planning efforts are also underway. The adjustment in the funding request recognizes the continued staff efforts required to coordinate and lead the virtual series, increase engagement with Spanish-speaking family members, and plan for fall events. A reduction in the funding request reflects the reduction of in-person costs related to childcare and a portion of the food budget that would have supported the in person March 26th event.The programs continue to meet the goals of special events in Vail as they provide ongoing education and supports for families across Vail and across the Vail and Eagle Valleys. The virtual format continues to build bilingual, bi-cultural community conversation around behavioral health education and breaking stigmas. The virtual and ongoing events are supporting families with tips, tools, and resources that can help them, especially during this time.4500 4000 Vail Lacrosse Shootout International Lacrosse Promotions6/3/2020 6/27/2020 No 7/16/2020 12945 2500 Yes We would consider holding a smaller, modified version of the Vail Lacrosse Shootout on July 16 through July 19 if restrictions have been relaxed by the Eagle County Health Dept. by that time to allow it. Please note that we are not currently planning this modified event, but rather, we would see what restrictions are in place in early June and decide at that time if a modified version of the Shootout would be possible. Our goal would be to include a fewer number of teams that would be from Colorado and possibly from a few neighboring states. The modified version of the Shootout would most likely only be for a limited number of teams in high school and elite divisions. We may need to modify the game to reduce the number of players on the field -- possible 7 v 7; modify game rules to maintain social distancing between the players; eliminate contact by players in the face off and in body checks and modify protocols if a player is injured and required attention from our trainers; and our field staff would need to maintain social distancing. We would also need to monitor that spectators are maintaining social distancing. There would not be vendors. At this point in time, we do not think the modified version of the Shootout as described above will be likely as it seems unlikely that restrictions will have been relaxed to the extent that would be necessary to host even a modified version of the Shootout.The modified version of the Shootout would bring a number of players, coaches, families, friends and/or chaperones to the Vail area and would contribute to the local economy by providing guests that would be supporting local lodging, restaurants and other activities while in Vail.14000 7000 Vail Bluegrass Ariel Rosemberg 6/1/2020 6/24/2020 No 2000 250 Yes None yet, waiting on further direction Regardless of what we deliver, it will be culture + live music with the common goal of bringing people together.40000 Vail Family Fun Fest 2020 Brian Hall 6/26/2020 No 7/11/2020 750 600 No We can do this! Our dates are flexible if you wish to focus on other parts of summer. Our numbers are over a 3 hour period. In 2019 we estimated we had an average of 809 people per 3 hour event - roughly 266 people per hour. Depending on people's desire to come out and participate, we believe we can do 200 people per hour, for 3 hours.To make sure we don't have one single large group of people, we would break up central event location - out stadium - and create a group of singular activity stations around Lionshead to keep station & gathered numbers lower - more spread out. We move move people around t these stations. The capacity of our activity stations can be adjusted to work with the County's health Orders. We can work with 10 to 15 kids/people at a time. We could also still do "the "Water Ballon Toss of Death!!!!!" or our other famous games by lowering sign up numbers. With the County moving forward into the Green and Black Zones, we feel we can make this work fine. If you desire more events/activities - and budget allows - we could add dates in Vail, a big Kids/Family Challenge/Scavenger hunt and Astronomy nights. We will talk about this in a separate proposal.It will still draw and hold families in Lionshead, it will be a positive story demonstrating how important families are to Vail. It will create positive memories for our guests and let them relax and play. Animation, energy and fun, we can bring that to Lionshead and Vail!15000 15000 Event Name Producer Name What is the date for your next decision or update, if determined Original Event Date Have you officially reschedule d your event to a new date? New proposed date Original Event Attendance Goal New Event Attendance Goal Are you anticipating a change in your target audience?Please describe the changes you are planning for your event operations.How does this new format continue to meet the goals of specials events in Vail? Original Funding Amount Adjusted Funding Request Vail Symposium Vail Sumposium Weekly No changes Yes For now our plan is to continue to present webinar’s. We will adjust to live events only when we believe it is safe and our members are comfortable to meet. I don’t anticipate that will happen this summer. We are promoting that our programs are coming to our audience from the Town of Vail. We have a lot of people from other states and countries tuning in.$32,000.00 $32,000.00