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HomeMy WebLinkAbout21. 49th Annual Vail _King of the Mountain_ Open_10-01-2020Events RFP 18/19/20/21: 49th Annual Vail "King of the Mountain" Open EVENT & APPLICANT OVERVIEW 0. Email contact tdcolo@gmail.com 1. What is the name of your event/program? 49th Annual Vail "King of the Mountain" Open 2. Please select the event category for your RFP. Community, Recreation & Cultural (CRC) 3. Is this a new event or program? No 3a. How much was your event or program funded in 2020? $10,000 4. Are you a first time submitter for the Town of Vail Commission on Special Events funding program? No 5. Amount of 2021 funding requested $15,000 5.a. Have you applied for Vail Town Council Funding or In-Kind support for 2021? No 6. Proposed Event/Program Start Date 06/16/2021 7. Proposed Event/Program End Date 06/20/2021 7.a. If you have more than a single date range, please list all your event/program dates here in this format MM/DD: 06/16, 06/17, 06/18, 06/19, 06/20 8. Are your event/program dates set or could they changed? Event dates cannot be changed 9. Name of person completing the application Thomas (tom) Davenport 9a. Title of person completing the application Owner, Volleyball of the Rockies 10. Provide name of person or entity to whom the funding check will be cut. Volleyball Of The Rockies 11. Mailing Address Street 2233 S Geneva Street 12. City Denver 13. State Colorado 14. Zip Code 80247 15. Telephone number 303 745-2255 16. Email address tdcolo@gmail.com 17. Event/program and/or organization website www.kingofthemountainvolleyball.com 18. Number of years organization has been in business 32 19. Organization's Mission Statement The mission of Vail King of the Mountain Volleyball is to bring athletes, families and spectators to Vail for a weekend of Grass and Beach Volleyball competition and through the production of a professional and fun event, develop loyalty to not on ly the event annually, but also expose players to the Vial area resulting in additional visits throughout the year. Vail Kin of the Mountain Volleyball attracts the best in Colorado talent, as well as players from round the country resulting in an entertaining event for residents and visitors. 20. Organization's Tax Status For Profit 21. If applicable, please attach current State Department of Revenue Certificate with this application. 22. Does the event or program benefit a charity or organization? Yes 22a. Please name and describe the beneficiary New to the event, Volleyball of the Rockies will be matching donations from players solicited with each registration, in order to establish a scholarship fund for Colorado Juniors Players competing in Beach Volleyball at the collegiate level. EVENT DESCRIPTION 1. Is this a new or existing event/program in Vail? Existing 1a. How many years has the event or program been produced in Vail? 49 1b. Please describe the location(s) of the event or program in previous years. The Vail “King of the Mountain” open, originally, was held at Gold Peak and the Vail Athletic Field. In recent years, the Even has evolved to include three venues: The Vail Athletic Fields, Ford Park, and an outlying sand court ad Red Sandstone Park. For one year, while Ford Park was being renovated, “Ford Park” competitors were relocated to the Eagle-Vail Playing Fields. The event continues to grow and in 2020 was slated to add the Eagle-Vail Fields as a permanent location for any overflow from historic locations. 2. Please provide a detailed description of the event/program and its activities. The Annual Vail “King of the Mountain” Open is one of the Rocky Mountain Regions Premier Volleyball Tournaments. Formats include Doubles Sand and Grass Divisions for Juniors and Adult competitors. The ability to combine the event with Father’s Day weekend has allowed the event to draw not only participants, but family’s and additional spectators into town for a weekend of play that includes Father/Daughter and Father/Son divisions. 3. Please list the specific venues that you plan to utilize, including dates and times, and whether or not you have contacted them to confirm availability. The Event Producer is responsible for booking and securing any necessary venues. Wednesday, June 16 7:00 AM – 5:00 PM Vail Athletic Field Sand Courts (Juniors Beach Camp) Thursday, June 17 7:00 AM – 7:00 PM Vail Athletic Field Sand Courts 7:00 AM – 7:00 PM Vail Athletic Field Friday, June 18 7:00 AM – 7:00 PM Vail Athletic Field Sand Courts 7:00 AM – 7:00 PM Vail Athletic Field 7:00 AM – 7:00 PM Ford Park Field 7:00 AM – 7:00 PM Red Sandstone Beach Court 7:00 AM – 7:00 PM Eagle Valley Fields Saturday, June 19 7:00 AM – 7:00 PM Vail Athletic Field Sand Courts 7:00 AM – 7:00 PM Vail Athletic Field 7:00 AM – 7:00 PM Ford Park Field 7:00 AM – 7:00 PM Red Sandstone Beach Court 7:00 AM – 7:00 PM Eagle Valley Fields Sunday, June 20 7:00 AM – 7:00 PM Vail Athletic Field Sand Courts 7:00 AM – 7:00 PM Vail Athletic Field 7:00 AM – 7:00 PM Ford Park Field 7:00 AM – 7:00 PM Red Sandstone Beach Court 7:00 AM – 7:00 PM Eagle Valley Fields 4. Do you plan to use Vail Recreation District Facilities? Yes 4a. Please attach letter or email confirmation from Vail Recreation District if using VRD facilities. 2021 Parks and Recreaton Confirmation.docx 5. If any of the event/program takes place outside of the Town of Vail, please explain where the event will take place and why. This event currently uses all the available grass at the Vail Athletic Field and Ford Park. The 2020 event was approved for expansion to the Eagle-Vail Fields in order to accommodate growth. We anticipate COVID will still be impacting programming in 20201 and we currently anticipate using the Eagle-Vail Fields in 2021 in order distance competitors ENVIRONMENTAL PRACTICES 1. Which of these environmental practices will you commit to executing at your event/program? Use of recyclable materials - banners, paper, etc., Ban use of plastic bags, Remind guests to bring re-usable bags and water bottles, Encourage use of bicycles, buses, shuttles, carpools, walking or public transit to event, Enforce no idling policy for staff and guests, Recycling required in all areas of event, Wastewater will be properly disposed of, Use eco-friendly serving utensils (compostable or recyclable), Ban styrofoam, not allowed within town limits, Compost food waste 2. Please describe your commitment to environmental sustainability and detail measures that will be taken during your event to ensure minimal environmental impact and sustainable best practices. The Environmental Footprint of Volleyball Tournaments is small compared to most events. Guests generally bring their own fluids and food and Vail “King of the Mountain” Open provides both trash and recycle bins at all Parks. Vail Recreation Department in- house food and beverage vendors are used for all concessions and are well aware of all environmental and sustainable best practices. We work with any and all vendors to minimize our footprint. EVENT/PROGRAM PARTICIPANTS 1. Number of participants (athletes, artists, exhibitors, etc.) anticipated 1,300 2. Number of volunteers needed 0 3. Number of event/program staff 14 4. Estimate of total number of spectators/attendees anticipated 2,000 SCORECARD CRITERIA QUESTIONS 1. Estimate the number of destination guests from within Colorado, with a focus on the Front Range that your event/program will bring to Vail 2,500 2. Estimate the number of destination guests from outside Colorado your event/program will bring to Vail 300 3. Estimate the number of international guests your event/program will bring to Vail 0 4. How will your event/program increase sales tax in Vail? Taxes on Lodgin, Food, Beverage and retail sales. 5. CRC - Brand Fit: How will your event support the mission and vision of the Vail Town Council? The Vail “King of the Mountain” Open is an event that caters to participants of all ages and skill levels. It’s timing on Father’s Day combined with Juniors, Father/Daughter and Father/Son divisions makes it a great family event and subsequently helps create a “family weekend” for many of the participants. The mis of Men’s, Women’s and COED Adult divisions of all ages rounds out the event with a diverse population of participants and guests. 6. CRC - Brand Fit: How will your event or program support the Vail brand identity? Volleyball Players are outdoors oriented and as such, fir perfectly with the outdoor identity that is Vail. The Family component of the event make it even more unique and special. 7. CRC - Event Timing: How is it the right event/program at the right time? This event takes place at the very end of the spring shoulder season, helping to ‘Kick off” Vail’s summer season. The Vail ”King of the Mountain” Open is also the first of six Colorado Mountain Tournaments and as such, capitalizes on pent up demand from a long winter with no outdoor competition. Combine this with Father’s Day weekend and, June weather gods permitting, the timing for this event could not be better. 8. CRC - Community Enrichment: How will your event/program attract target markets of both visitors and community members? The Annual Vail “King of the Mountain Open” is one of the countries most popular outdoor volleyball tournaments, one of the largest in Colorado, and one of the top 10 in the United States. Players come from all over the Rocky Mountain Region and country to participate in this event. 9. CRC - Growth Potential: How will the event/program deliver fresh content? (Fresh content means new programming, entertainers, adding additional days and activities.) The Vail “King of the Mountain” Open has continuously grown, evolved and morphed since it’s inception. In its most recent shift, the event moved to Father’s Day weekend and created Father/Daughter and Father/Son divisions that have now become a hallmark of the event. 2021 will see some new additions originally slated for 2020. New “AA” divisions for adult grass competitors will be added as well as addition of a Juniors Beach Clinic on Thursday of the week. Volleyball continues to grow at the grass roots level with over 4,000 teams competing each summer in Colorado alone. The event’s concept encourages junior players to participate, bringing their families with the for the weekend. With the introduction of Beach Volleyball as a scholarship collegiate sport, more and more girls are moving out of the gym and into the doubles game. Finally, Volleyball of the Rockies has partnered with AVP America, the grassroots arm of the AVP Professional Tour and participants will now be able to compete for point and national rankings at the event. 10. CRC - Growth Potential: How will the event/program promote an atmosphere of vitality, fun and celebration? Volleyball is already inherently fun and vibrant. Outdoor Tournaments like the Vail “King of the Mountain” provide the opportunity for athletes to compete with their friends and families. Combining a day of competition with an amazing backdrop like Vail create a weekend full of fun, smiles and memories. 11. CRC - Marketing Strength: What is the marketing reach for the event/program? You will be asked more marketing questions in a future section. (Reach refers to the total number of different people or households exposed, at least once, to a medium during a given period.) The Volleyball Community in the United States is very connected and players everywhere seek out iconic events and the opportunity to travel to tournaments like the Vail “King of the Mountain” open. The event is marketed via national and regional print publications, groups dedicated to the sport nationally, social media, and emails to over 24,000 players in the Volleyball Of the Rockies database. Additionally, the affiliation with AVP America allow us to promote the event to over 50,000 players nationally. 12. CRC - Marketing Strength: What is the potential for the event/program to leverage media exposure and attract sponsorship support? The addition of the ability to livestream events has opened new opportunities for promotion through social media and the volleyball community has been as engaged in this space as any group. This increased viability may add value to sponsors. As a niche sport and in the current sponsorship climate, volleyball has limited opportunities. We currently work with the top brands and entities in the sport including Park and Sun Sports (Volleyball net manufacturer), Molten Volleyballs, Bolle Sun Glasses, Kamena Sportswear, AVP America and Dig Magazine. 13. CRC - Producer Qualifications: Explain the event/program producer’s quality, knowledge and resources to sustain and grow the event. Volleyball Of The Rockies (VOTR) has been producing volleyball leagues and tournaments in Colorado since 1998. With over 120 tournaments of all size produced annually including four destination events in Mexico, we are one of the premier volleyball tournament organizers in the country and as a Colorado based company, the participants in the Vail “King of the Mountain” Open represent customers we work with daily. This is our community; this is what we do and we have the reputation as one of the top organizers in the country. 13. CRC - Producer Qualifications: Explain the adaptability of the event and the event producer to adjust to changing public health orders. 2020 as we all know, has been a difficult year. Volleyball Of The Rockies (VOTR) saw all it’s programming shuttered with Public Health Orders in March, April, and May. We received a variance to open the Island Facility in June and as the governor opened the state, we continued to reopen parts of our programming under a slew of new and ever-changing requirements. We successfully ran leagues and tournaments under these new requirements and unfortunately can now add this skill set to our resume. We are fortunate that volleyball as a sport is “flexible”. This past summer saw everything from reduced numbers of courts, to masks requires, to sanitation products on every court for cleaning hands and volleyballs, so adjusted schedules designed to reduce contact. Nothing about our business was normal this past summer and while we anticipate having out event in 2021, we anticipate it likely be at a reduces size with new COVID related requirements designed to keep it safe. 13. EE - Producer Qualifications: Explain the adaptability of the event and the event producer to adjust to changing public health orders. see 13. CRC. Same Question. EVENT ECONOMIC IMPACT 1. Potential benefits to the Town of Vail - Estimate number of room nights for your event or program. 2,000 2. Potential benefits to the Town of Vail - Potential benefits to the Town of Vail - Estimate increased spending generated by your event or program. $150 Example: Increased spend by attendees in restaurants, shops, lodging or activities. 3. Potential benefits to the Town of Vail - What estimated return on investment (ROI) in dollars should the Town of Vail expect? $750,000 ROI in this case refers to for each dollar the event/program is funded, how many dollars will be received by the Town of Vail from event impact.) Example: Estimated ROI - Formula: # of attendees x total average spending = $ (2000 attendees) x ($240 daily spend ) = $480,000 4. Explanation of how you will direct prospective attendees to book lodging within the Town of Vail and a description of how you will track the number of lodging nights generated. REMINDER: Per the CSE funding agreement, the event producer is REQUIRED to direct attendees to book in Town of Vail hotels and lodges. We will continue to work with established lodging partners and promote them through direct emails and our website. The majority of the attendees take advantage of lodging either in close proximity of the event site, or they us the bicycle trails, walking trails and free transit system to attend access the event. BUDGET Using the provided budget template, provide a detailed estimated event/program budget, including anticipated revenues and expenses. 1. Describe how you will use the funds requested from the CSE. Support from CSE help this event “pencil” and allows us to invest in items that don’t make sense within the normal budget. CSE fund will help subsidize costs related to brining in Professional Beach Coaches to run Juniors Clinics on Thursday and Friday of the week. It will also help us provide matching funds for the Colorado Juniors Beach Scholarship Fund Match. We have been running tournaments for over 30 years and as sponsorship dollars in this sport disappeared, volleyball tournaments across the country must operate solely on participant fees resulting in generally narrow margins. CSE funding provides needed “breathing room” and also affords the ability to invest in new features (juniors clinics, professional coaches) that draw new customers and also help take care of existing ones. 2. Please upload the provided complete event/program budget template here. 2021 Vail CSE Estimated Profit Loss.xlsx 3. What percentage % of the total event/program budget is the CSE being asked to fund? 22 4. If the event/program is not funded at full request, how will the event change with a lower funding allocation? Quite honestly, after the financial hit of COVID this year, support is more important that ever. VOTR, will survive, but the hit to our business has been brutal. Financial support from CSE will mean more than ever next year as we begin to dig out from all of this summers loses. As noted last year, any tiem there is a reduction in funding, cuts are made and events are re-evaluated. As noted above, margins are thin in the Volleyball business. 2021 will effectively be our first year running this event and we feel we have a good idea what to expect from a historical perspective and also from a COVID perspective. We anticipate numbers will be down next year (i.e. recovery will not be full) and we also anticipate an event that will accommodate smaller numbers in order to fit into “COVID requirements”. Revenues will be vey likely be down next year and support from CSE will be more important than ever. Funds are typically allocated to hiring professional coaches for the free junior’s clinic and we hoped to use them for matching the Colorado College Beach Scholarship fund. They will likely help supplement lower numbers during the recovery as well. Lower funding would ffect all aspect of an event we expect to be in a rebuilding mode. 5. Should the CSE decide not to support this event/program at all, will it still occur? Yes 6.What dollar amount of the total event/program revenue do you expect the event itself to generate? (ticket sales, merchandise, food and alcohol sales, etc.) 40,000 7. Do you intend to host the event or program in Vail beyond 2021? Yes 7a. How many years beyond 2021? 4+ 7b. Do you anticipate requesting funding from the CSE for 2022? Yes MARKETING Please upload your event/program marketing plan and budget, include strategy, channel, method, budget and execution dates. Vail King of the Mountain Open Marketing Plan.docx 1. Objectives: What are you trying to accomplish through your marketing efforts? Our goal it to continue to raise local and national awareness for the Vail “King of the Mountain” open. It likely that COVID will result in smaller numbers for 2021 so we have the additional goal of making sure players feel safe with our formats as we adjust to new requirements. 2021 will not be a normal year. 2. Strategy: How will you meet your objectives? Volleyball Of The Rockies (VOTR) has been marketing, promoting and producing volleyball events since 1988. We will continue to leverage our 24,000 player database to promote the event through emails. Additionally, we will market the event vias social media, print media (Dig Magazine), on-print media (VolleyballMag.com), and the event website. We also have an aggressive mail campaign providing posters and volleyballs to recreation centers and volleyball programmers in the region. 3. Audience: Who is your audience? (You may choose more than one.) First time visitors, Returning guests, Local residents 4. Activation: Detail in town/in village activation opportunities to promote your event or program. (Definition of Activation: Create an expanded presence throughout the community and stimulate the participation of the merchants, restaurants, bars and lodges.) We historically work with local bars and restaurants to provide promotional activities directed towards our participants. We typically host player parties or event check-in’s at specific locations driving players to visit these locations and also encouraging them to secure lodging close to these activities. Clearly, some of this will be need to be adjusted next spring as we see where we are with COVID. We are local and nimble and will adjust as needed. 5. Channels: Which of these channels will you utilize to promote your event or program? (You may select more than one.) Print - Local, Print - Regional, Print - National, Editorial, Online Event Listings, E-newsletters, Web, Grassroots, Facebook, Instagram, Twitter, Posters, Flyers, Signage – Banners, etc, Co-promotions, Partnerships, Local Vail Businesses 6. Please list contact information for your Media Relations or Public Relations staff or firm. 6a. Name n/a. We market internally. 6b. Telephone Number n/a 6c. Email Address n/a SPONSORSHIPS & PARTNERSHIPS 1. What is the dollar $ amount of sponsorships and/or partnerships from other sources reflected in the event/program budget? $3,000 1a. What is the dollar $ amount of in-kind services or items provided from sponsors or partners? $2,000 2. Please list your confirmed sponsors or partners. New partners we are brought, in theory, to the 2020 event include Bolle Sunglasses, Molten Volleyballs, AVP America and SOB Volleyball Vacations and they will all support us again in 2021. We have prior relationships with Kamena Outdoor (Plastic Clothing Company) and Park and Sun Sports that will also continue. And we hope to continue relationships with the historic local supporters. 3. Please explain the potential for additional sponsorships or partners. Sponsorship in the Volleyball “space” continues to be scarce. There is minimal sponsorship on the pro level, and virtually nothing trickling down to the local promoters. We are lucky to have long term relationships with our current sponsors and while we are always looking for new opportunities, it remains a difficult space. We are fortunate to have a solid, solvent and supportive community of players in Colorado that help these events survive on entry fees 4. Please upload your sponsorships/partnerships presentation, pitch deck or letter. (Document sent to prospective partners or sponsors which provides benefits for participating in your event/program.) Sponsor book.docx REQUEST FOR FACILITY RENTAL FEE RELIEF FROM THE TOWN OF VAIL This form does not guarantee approval of requested listed facilities. This is your ONLY opportunity to apply for 2018 rental relief for facilities, no other requests will be accepted. Please note that certain town services are not available as in-kind, such as permit fees, barricade rental, banner fees, extra duty police officers, Zero Hero,etc. 1. Do you need facility rental relief? No ADDITIONAL INFORMATION Are there any questions you have for the CSE or other things you'd like to share with the board that are not included in the application? As most of the CSE is aware, we took over this event from long term promoter Leon Fell a year ago and this would have been our first summer in Vail. As we are all aware, COVID and 2020 have been brutal. None of our major tournaments happened this past summer. We were able to run some smaller tournaments as the season progressed, but it has been a difficult and trying year. We are one of the business that has been hit pretty hard. Overall, we are down 70%. We will survive this but anticipate a difficult couple of years. We look forward to being back in Vail next summer but are realistic that it will likely be with reduced numbers, distanced courts, and “creative” formats and subsequently less revenue. Please note that the attached budget reflects a full, “normal” tournament, which is not realistic. With not idea what COVID will do, I would suggest we agree to reduce the revenue by half and I would expect the event struggle to break event in 2020. We are local and nimble and our players will be happy just to be able to play and we will get back to solid numbers at some point. Like all of the events you work with, any support is appreciated. We will be digging out of the “COVID hole” for many years to come, and whatever support CSE provides helps make this less painful. REQUIRED ATTACHMENTS 2020 Event Recap 2020 Event ReCap.docx Organization rosters naming all officers, board of directors and respective positions as relevant 2020 Organizational Roster.docx OPTIONAL ATTACHMENTS List any URLs where additional information can be found, including photos, videos or other content relevant to your application. www.votr.com www.islandbeachvolleyball.com www.oasisbeachbolleyball.com www.sobvolleyballvacations.com www.coloradowinterbeachseries.com Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding RFP QUESTIONS AND KEY MEETING DATES We encourage questions about the RFP to be sent via email to Jeremy Gross - jgross@vailgov.com. Phone calls for further discussion can be scheduled over email as well. Monday, August 26: Questions about the RFP are due via email to jgross@vailgov.com Friday, August 30: Submitted questions and answers will be emailed to applicants. Wednesday, October 2: Regular CSE Meeting, Recaps will be presented Thursday, October 10: Qualifying applications will be reviewed and producers interviewed by the CSE at a special meeting. Wednesday, October 16: Final funding allocations will be determined by the CSE at a special meeting. Tuesday, November 5: The Town Council will review the CSE funding allocations. Wednesday, November 6: Regular CSE Meeting Thursday, November 7: Applicants will be notified of their preliminary funding allocations. Monday, December 16: Applicants will be notified of their final funding status after the last date for the Vail Town Council to call up any funding decisions. --->The "Save Draft" button below allows you to save your application and come back to work on it again. --->The "Save" button is for when your application is complete and ready to submit. ---> Your application has not been formally submitted until you navigate to the Menu page and click "Submit Request". You will receive a confirmation email once your application has been submitted.<--- Linked Contact Thomas Davenport Number Events RFP 18/19/20/21: File Attachments 4a. Please attach letter or email confirmation from Vail Recreation District if using VRD facilities. 2021 Parks and Recreaton Confirmation.docx 2. Please upload the provided complete event/program budget template here. 2021 Vail CSE Estimated Profit Loss.xlsx Please upload your event/program marketing plan and budget, include strategy, channel, method, budget and execution dates. Vail King of the Mountain Open Marketing Plan.docx 4. Please upload your sponsorships/partnerships presentation, pitch deck or letter. (Document sent to prospective partners or sponsors which provides benefits for participating in your event/program.) Sponsor book.docx 2020 Event Recap 2020 Event ReCap.docx Organization rosters naming all officers, board of directors and respective positions as relevant 2020 Organizational Roster.docx Hi Tom- We look forward to hosting the 2021 King of the Mountain Volleyball Tournament. WE have reserved the fields and courts for the days proposed between June 16 and June 20, 2021. Thanks, Joel Rabinowitz Vail Recreation District Sports Director 970-479-2280 Sheet1 2021 Vail "King of the Mountain" Open Gross Income $67,635.00 Total Expenses $38,088.00 Net Income $29,547.00 Income as % of Gross 44% Income as % of Gross w/o CSE Support 28% Total Teams (estimated from 2019)699 Notes: Need to trip our of prizes ($2,000), Lodging ($3,000) REVENUE 698 Boys 12 $0.00 0 @ $60 Boys 14 $0.00 0 @ $65 Boys 16 $0.00 0 @ $65 Girls 12 $1,050.00 15 @ $70 Girls 14 $3,080.00 44 @ $70 Girls 16 $4,130.00 59 @ $70 Girls 18 $1,470.00 21 $70 Father Son 12 $520.00 8 $65 Father Son 14 $325.00 5 $65 Father Son 16 $260.00 4 $65 Father Son 18 $0.00 0 @ $65 Father Daughter 12 $1,430.00 22 @ $65 Father Daughter 14 $2,795.00 43 @ $65 Father Daughter 16 $3,120.00 48 @ $65 Father Daughter 18 $1,560.00 24 @ $65 Coed A $1,120.00 16 @ $70 Sheet1 Coed BB $4,900.00 70 @ $70 Coed B $3,290.00 47 @ $70 Men AA $0.00 @ $70 Men A $1,260.00 18 @ $70 Men BB $2,660.00 38 @ $70 Men B $2,030.00 29 @ $70 Women AA $0.00 0 $70 Women A $2,100.00 30 $70 Women BB $3,080.00 44 $70 Women B $1,190.00 17 $70 Men Masters $280.00 4 $70 Men Seniors $560.00 8 $70 Women Masters $210.00 3 $70 Men Open $2,990.00 23 $130 Women Open $2,340.00 18 $130 Walk Ups $3,000.00 40 $75 $10 late fee for post Tuesday Regs, Walkups $10.00 1 @ $10 Grass Juniors Clinic Friday (Grass is Free)$0.00 0 $0 Beach Juniors Clinic Thursday (Friday in Grass is Free)$1,125.00 15 $75 CSE Funding (hoping for $10,000)$15,000.00 Plastic Clothing $750.00 tbd $0.00 $67,635 Expenses Colorado Juniors Beach Scholarship Match (From CSE $$$)$2,000.00 Vail Parks and Recreation (2019 fees)$4,605.00 Vail Parks and Recreation..Eagle Estimate $1,000.00 Portable Toilet Rental $1,000.00 Lodging $3,000.00 Dig Magazine Advertisements. 4 issues at $ 800 each $2,400.00 Volleyball Magazine Advertisement $1,000.00 Professional Beach Coach. Thurs/Fri (From CSE $$$)$1,000.00 Professional Beach Coach, Lodging (From CSE $$$)$600.00 Sheet1 Professional Beach Coach, Travel (From CSE $$$)$300.00 Staff Beverages $200.00 Staff Meals 7/5/18 14 staff Breakfasts x 3 @ $20 $840.00 Staff Meals 7/5/18 14 staff Lunches x 3 days @ $20 $840.00 Staff Meals 7/5/18 14 staff dinners x 3 days @ $30 $1,260.00 gas $500.00 $18,545 PROMOTIONS DURING THE EVENT Ken Lee, Live Music $350.00 Friday Night Bar, Beers at Sponsor Bar $1,000.00 $1,350 PLASTIC Dave Kamena Deal Paid us $750 plus 132 white t's $0.00 132 white t's (132 x $5 = $660, accounted for in prizes section)-$660.00 We need to cover lodging $500.00 -$160 Purchase of additional prizes (accounted for in Prizes Section) PRIZES Open 1st * 2: $1000, Balls, Bolles $2,100.00 Open 2nd * 2: $600, Bolles, Clothing $1,300.00 Open 3rd * 2, $400, Clothing $850.00 Open 5th * 4, $200, Clothing $450.00 Open 7th * 4, Balls, Clothing $120.00 Open 9th * 4, Clothing $50.00 Boys 12 $0.00 Boys 14 $0.00 Boys 16 $0.00 Girls 12 Prizes to 3rd $154.00 Girls 14 Prizes to 3rd $154.00 Girls 16 Prizes to 3rd $154.00 Girls 18 Prizes to 3rd $154.00 Father Son 12 Prizes to 3rd $50.00 Father Son 14 Prizes to 3rd $50.00 Father Son 16 Prizes to 3rd $50.00 Sheet1 Father Son 18 $0.00 Father Daughter 12 Prizes to 3rd $154.00 Father Daughter 14 Prizes to 3rd $154.00 Father Daughter 16 Prizes to 5th $250.00 Father Daughter 18 Prizes to 3rd $154.00 Coed A Prizes to 3rd $154.00 Coed BB Prizes to 5th $250.00 Coed B Prizes to 3rd $154.00 Men AA Prizes to 3rd $154.00 Men A Prizes to 3rd $154.00 Men BB Prizes to 5th $250.00 Men B Prizes to 3rd $154.00 Women AA Prizes to 3rd $154.00 Women A Prizes to 3rd $154.00 Women BB Prizes to 5th $250.00 Women B Prizes to 3rd $154.00 Men Masters Prizes to 3rd $50.00 Men Seniors Prizes to 3rd $100.00 Women Masters Prizes to 3rd $50.00 $8,530 PAYROLL (at event) 1 Sand 1 Fri, Sa, Sun @ $225 $675.00 Bonus $200.00 2 Sand 2 (offsite)Fri, Sa, Sun @ $225 $675.00 Bonus $200.00 3 Athletic 1 Fri, Sa, Sun @ $225 $675.00 Bonus $200.00 4 Athletic 2 tbd Fri, Sa, Sun @ $225 $0.00 Bonus $0.00 5 Ford Park 1 Fri, Sa, Sun @ $225 $675.00 Bonus $200.00 6 Ford Park 2 Fri, Sa, Sun @ $225 $675.00 Bonus $200.00 7 Ford Park 3 Fri, Sa, Sun @ $225 $675.00 Sheet1 Bonus $200.00 8 Ford Park 4 TBD Fri, Sa, Sun @ $225 $0.00 Bonus $0.00 9 Eagle 1 Fri, Sa, Sun @ $225 $675.00 Bonus $200.00 10 Eagle 2 Fri, Sa, Sun @ $225 $675.00 Bonus $200.00 11 Runner #1 Fri, Sa, Sun @ $225 $675.00 Bonus $200.00 12 Runner #2 TBD Fri, Sa, Sun @ $225 $0.00 Bonus $0.00 13 Prizes (Ford 3)Fri, Sa, Sun @ $225 $675.00 Bonus $200.00 14 Thursday Clinic Thursday @ $225 $225.00 Bonus $0.00 PAYROLL (pre/post event) Seeding Denver Office Hours, 15 * $26 $390.00 Registrations Denver Office Hours, 16 * $20 $320.00 Packing 3 hours @ $23 $69.00 Unpacking 3 hours @ $23 $69.00 $9,823 Vail “King of the Mountain” Open Marketing Plan Volleyball of the Rockies (VOTR) operates over 100 tournaments in the Rocky Mountain Region including ten (10) events of similar magnitude of the Vail “King of the Mountain” Open. While the event is currently near capacity, it is important to contine to market and create awareness of the event. Furthermore, it will be important this year to communicate to our players the systems and protocols that are in place relative to COVID. The following items are included in the marketing Platform: Direct Email: 24,000+ emails of volleyball players in current VOTR Database Dig Magazine: Four (4) Full Page Advertisements Volleyball Magazine (digital): Banner advertisements Facebook: Continue promotion through Facebook page Twitter: Creation of twitter account Posters: Posters distributed to Rocky Mountain Region Recreation Centers Banners: Courtside Banners at both Island and Oasis beach volleyball facilities in Denver. Emails and posting with other volleyball promoters around the country (relationships) Volleyball of the Rockies Sponsors We have not formal book for sponsorship. In the beach volleyball world, sponsorships are unfortunately far and few between. We are lucky to have long standing relationships with: Molten Volleyballs Park and Sun Net Systems Bolle Sunglasses Dig Magazine Kamena Outdoor September 28, 2020 To Whom it May Concern. The event recap for the 2020 Vail “King of the Mountain” is very brief. As the first event of the season, COVID restrictions made this event, like so many others this summer, an impossibility. We did look to re-schedule it throughout the summer but it became clear that 2020 was not going to happen. We did not request any portion of the 2020 funds. Our expenses were minimal by mid-March when the shutdown happened and while we could use any financial help available, we did not see any reason for CSE to fund us in any way. Hopefully, 2021 proves to be a better summer and we are back competing over Father’s Day weekend. Thanks for your continued support and we look forward to a better summer next year. Dare I say it can not get much worse. Thank you. Tom Davenport Volleyball Of The Rockies 2233 South Geneva Street Denver, CO 80247 303 745-2255 ORGANIZATIONAL ROSTER September 23, 2020 Volleyball of the Rockies is a privately owned company. All staff are involved in and seasoned veterans of tournament organization and direction. The Organizational Roster includes. Tom Davenport Owner, 32 years Melissa Griese Comptroller, 19 years Will Stevens Oasis General Manager, 8 years Nick Stuth VOTR Off-Premise League Manager, 8 years Chris Brown Island On- Premise League Manager, 8 years Terry Milner Juniors Programming Director, 3 years Cody Christianson Oasis on-Premise League Manager, 2 year Devin Milerowski Tournament Cooridnation, 2 years Contacts: Thomas Davenport First Name: Thomas Last Name: Davenport Linked User Form tdcolo@gmail.com 2019 CSE Reviews: 21281581 Name Attachments 21281581 No 21281582 No 21281583 No 21281584 No 21281585 No 21281586 No 21281587 No 21281588 No 21281589 No 21281590 No 21281580 No What category is this application? Write additional comments, notes or things you want to remember about this application: What did you like about this program/event? What needs improvement? Submission Date Linked Events 2019 49th Annual Vail "King of the Mountain" Open Linked Form alisonw@vailchamber.org Tag type:dynamic 2019 CSE Reviews: 21281582 What category is this application? Write additional comments, notes or things you want to remember about this application: What did you like about this program/event? What needs improvement? Submission Date Linked Events 2019 49th Annual Vail "King of the Mountain" Open Linked Form williambarrydavis@gmail.com Tag type:dynamic 2019 CSE Reviews: 21281583 What category is this application? Write additional comments, notes or things you want to remember about this application: What did you like about this program/event? What needs improvement? Submission Date Linked Events 2019 49th Annual Vail "King of the Mountain" Open Linked Form kimnewbury@gmail.com Tag type:dynamic 2019 CSE Reviews: 21281584 What category is this application? Write additional comments, notes or things you want to remember about this application: What did you like about this program/event? What needs improvement? Submission Date Linked Events 2019 49th Annual Vail "King of the Mountain" Open Linked Form mvalenti@vailresorts.com Tag type:dynamic 2019 CSE Reviews: 21281585 What category is this application? Write additional comments, notes or things you want to remember about this application: What did you like about this program/event? What needs improvement? Submission Date Linked Events 2019 49th Annual Vail "King of the Mountain" Open Linked Form markgordonvail@gmail.com Tag type:dynamic 2019 CSE Reviews: 21281586 What category is this application? Write additional comments, notes or things you want to remember about this application: What did you like about this program/event? What needs improvement? Submission Date Linked Events 2019 49th Annual Vail "King of the Mountain" Open Linked Form rkundolf@msn.com Tag type:dynamic 2019 CSE Reviews: 21281587 What category is this application? Write additional comments, notes or things you want to remember about this application: What did you like about this program/event? What needs improvement? Submission Date Linked Events 2019 49th Annual Vail "King of the Mountain" Open Linked Form sbiszantz@gmail.com Tag type:dynamic 2019 CSE Reviews: 21281588 What category is this application? Write additional comments, notes or things you want to remember about this application: What did you like about this program/event? What needs improvement? Submission Date Linked Events 2019 49th Annual Vail "King of the Mountain" Open Linked Form mvlaar@vailgov.com Tag type:dynamic 2019 CSE Reviews: 21281589 What category is this application? Write additional comments, notes or things you want to remember about this application: What did you like about this program/event? What needs improvement? Submission Date Linked Events 2019 49th Annual Vail "King of the Mountain" Open Linked Form mmiano@vailgov.com Tag type:dynamic 2019 CSE Reviews: 21281590 What category is this application? Write additional comments, notes or things you want to remember about this application: What did you like about this program/event? What needs improvement? Submission Date Linked Events 2019 49th Annual Vail "King of the Mountain" Open Linked Form jgross@vailgov.com Tag type:dynamic 2019 CSE Reviews: 21281580 What category is this application? Write additional comments, notes or things you want to remember about this application: What did you like about this program/event? What needs improvement? Submission Date Linked Events 2019 49th Annual Vail "King of the Mountain" Open Linked Form esaeger@vailgov.com Tag type:dynamic